HomeMy WebLinkAboutCCP 02-26-2001
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AGENDA
CITY COUNCIL MEETING, CITY HALL
MONDAY, FEBRUARY 26, 2001, 6:30 P.M.
6:30 P.M.
CLOSED EXECUTIVE SESSION
UNIONiNEGOmTlONS
City Philosophv
To provide a basic and necessary scope of quality services
through the innovative and purposeful use of resources.
7:30 P.M.
Call to Order
7:30 P.M.
.
7:30 P.M.
7:40 P.M.
7:40 P.M.
.
1.
2.
Approval of Meeting Agenda
3.
Approval of Minutes
a. January 29, 2001 Regular Council Meeting
b. February 5, 2001 Special Council Meeting
c. February 12,2001 Regular Council Meeting*
(*Fiftieth Anniversary Proclamation Event)
d. February 20, 2001 Council Worksession
4.
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City
Council and will be enacted by one motion under a Consent Calendar format There will be
no separate discussion of these items, unless a Council member so requests, in which event,
the item will be removed from the general order of business and considered. separately in its
nonnal sequence on the agenda
a. Claims and Payroll
b. Public Works Vehicle Purchase (2001 Budgeted Item)
c. City Hall Construction, Professional Design Services Fee
Adjustment
5.
Puhlic Comments
This is an opportunity for citizens to bring to the Council 's attention any items not currently
on the agenda. In addressing the Council, please state your name and address for the reco~
and a brief summary of the specific item being addressed to the Council. To allow adequate
time for each person wishing to address the Council, we ask that individuals limit their
comments to three (3) minutes, Written documents may be distributed to the Council prior
to the meeting, or as bench copies, to allow a more timely presentation.
Cit~; of Arden Hills . .;1364 Wt"st RllIllld I,..kt, Ru..d
Arden f1i11s, MN . 55112-5794
Phone (651) 633-5676 . Fax: ((,511 63J-7l-LW
www.l.i.ardcn-hills.mn.us
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AGENDA - PAGE TWO
CITY COUNCIL MEETING, CITY HALL
MONDAY, FEBRUARY 26, 2001, 6:30 P.M.
7:45 P.M.
8:30 P.M.
8:40 P.M.
9:00 P.M.
6.
Unfinished and New Business
a Planning Cases
1. Case #01-01, Corporate Express, 1233 West County
Road E, Site Plan Review
2. Case #00-45, Semper (Walgreens), County Road E
& Lexington Avenue North, Special Use Permit
(SUP)/Site PlanN ariance/Lot Split
b. Rec. #01-08, Pot 0' Gold Premises Permit Gambling
Permit Renewal
c. Res. #01-09, A Resolution Approving an Application for
Authorization for an Exempt Gambling Permit
d. Res. #0 I -07, A Resolution Approving the Minnesota
Department of Transportation Proposal (S.P. 6284-130) to
Construct a Noise Wall on the East Side ofI-35W from
C.S.A.H. 96 North to Railroad Overpass
7.
Administrator Comments
a. City Position, Proposed Liquor Sales
.
8.
Council Comments
The above times may vary depending upon length of issue discussion.
9.
Adjourn
Tentative March Meetin!! Schedule
Meeting dates, times and locations are subject to change.
Please contact City Hall for the most current schedule
March 2 Council/Staff Retreat 12:00-8:00 P.M.
March 7 Planning Commission 7:30 P.M.
March 9 Council/Staff Retreat 9:00 A,M. -
4:00 P.M.
March 12 Council Meeting 7:30 P.M.
March 15 Operations & Finance 7:00 P.M.
Committee
March 19 Council Worksession 4:45 P.M.
March 26 Council Meeting 7:30 P.M.
March 27 Parks & Recreation 7:00 P.M.
Committee
March 28. Communications 7:00 A.M.
Committee
Tentative Anril Meetin!! Schednle
Meeting dates, times and locations are subject to change.
Please contact City Hall for the most current schedule
April 4 Planning Commission 7:30 P.M.
April 9 Council Meeting 7;30 P.M.
April 19 Operations & Finance 7:00 P.M.
Committee
April 16 Council Worksession 4;45 P.M.
April 24 Parks & Recreation 7:00 P.M.
Committee
April 25 Communications 7:00 A.M.
Committee
April 30 Council Meeting 7;30 P.M.
02/26/2001 MON 10:46 FAX 651 634 2411 MN DOT METRO
.0
Minnesota Department ol'Transportatlon
~.()W( c v1,d~-
Q/~6/o1
IjID 0021003
Metropolitan Division
Waters Edge
1500 West County Road 82
Roseville, MN 55113
February 26, 2001
Mr. Terrance Post
City of Arden Hills
4364 W. Round Lake Road
Arden Hills, MN 55112-5794
RE: S.P. 6284-130, T. H. 35W
Project 10 Construct Noisewall
Wall Location: East Side ofT-35W rrom Ramsey Co. Rd, 96 north to railroad overpass.
Dear Mr. Post:
Please refer to the January 29, 20011etter that I previously submitted to you. Mn/DOT hereby
agrees to pay for the "decorative trim" aesthetic treatment item, which is listed ..l .. cost of
$9,000.00 on page two.
e
You have agreed that the City of Arden Hills will pay for the concrete post caps, which is listed
at a cost of$12,850.00. You also indicated that1h" Cily prefers the "offset panel" option and the
"chocolate brown" stain.
I presume that all of these items will be addressed in the forthcoming Resolution of Support.
Attached, per the e-mail request of Joe Lynch, is a copy ofthe engineer's estimate for this
project. Please call with any questi'ms at 651-582-1584.
c~$
Gayle Gedstad, Project Manager
MnlDOT - Metro Division
1500 West County Road B-2
Roseville, MN 55113
Phone 651-582-1584
cc: Jim Hansen. Mnln.oT
Tony Wineicki, Mn/DOT
File
e
An equal opportunity employer
02/26/2001 MON 10:46 FAX 651 634 2411 MN DOT METRO
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Bench Handouts
Planning Case #00-45
Semper Development (W algreens)
City Council Meeting
February 26,2001
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to 651-633-7839
at 02/24/2001 3:10 PM
001/00:
Dear City Council Members;
It is my understanding that you are considering a proposal for a Wallgreens on Lexington
Ave. I am very apposed to this. For one thing I don't think we need one. We already have
two Pharmacy' s within a mile of each other. Also I think traffic is a huge concern. It is
already a problem. With the new Target grocery store about to open it is only going to get
worse. Also what about the train? How to deal with that? I have personally seen several
accidents by Mc Donald's that are also will only get more congested. I think there could
be a much better use of the space. Please take my view and that of my neighbors
seriously.
Thank You.
Diane- Marie
.
Wellington
MANAGEMENT, INC
DEVELOPMENT. LEASING AND PROPERTY MANAGEMENT
February 22, 2001
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Mr. Joe Lynch
City Administrator
CITY OF ARDEN HILLS
4364 W. Round Lake Road
Arden Hills, MN 55112
RE: Application by Semper Development, LTD.
Walgreen's Drug Store
County Road E & Lexington Avenue
Dear Mr. Lynch:
This letter is in regards to the above referenced application for Walgreen's to open a store
located in Arden Hills. It is our understanding that the initial application has been approved and
has now being addressed by the City council for a meeting this Monday, February 26, 2001.
Please include this letter to the council members for their review.
.
Wellington Management, Inc. is the Management Company for the Arden Plaza Retail and
Office Buildings located on the southwest comer of Lexington Avenue and County Road E. We
are concerned about the traffic congestion that currently exists at this comer and feel that if
another high volume business begins operation in the immediate area traffic will worsen. We
previously requested that a traffic study be completed and would like to see the results of said
study, if possible. Has Ramsey County Public Works approved this?
We are very concerned that the opening'ofWalgreen's directly across the street would negatively
impact our retailers. Please strongly consider this impact on other businesses in the surrounding
area.
~lease feel free to contact me at 651-290,7182 with any questions or comments regarding this
Issue.
Sincerely,
WELLINGTON MANAGEMENT, INe.
K~(l,~
Kathy A. Bayliss
. Property Manager
cc: Chuck Erickson
SUITE 350, GILBERT BUILDING, 413 WACO UTA STREET, S1 PAUL, MN 55101 (651 )292,9844 FAX (651)292,0072
.
E
Mr. Joel Lynch
City Administrator
City of Arden Hills
4364 West Round Lake Rd.
Arden Hills, MN 55112
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Re: Walgreen Pharmacy proposal
February 20,2001
Dear Mr. Lynch:
It has come to my attention that Walgreens has petitioned the City of Arden Hills to allow
it to build a pharmacy at the comer of Lexington and County Road E. As a resident and
voter, I am writing to register my disapproval. I am an avowed capitalist and believe
competition works in the best interest of the buyer and seller. On the other side of the
coin, one of the reasons I reside in Arden Hills is the quality of life amenities one doesn't
find in most metropolitan areas.
.
The traffic at that comer, during the evening rush hour, has become a major nuisance,
Should a train be crossing Lexington, one can be tied up for quite a while. I find myself
turning left out of my driveway and heading towards Roseville to do my shopping at that
time of day. Adding a high volume chain drug store will only make it worse.
Returning to the quality of life issue, I enjoy having access to the family owned
businesses at Arden Plaza. I'm not sure the area could support another pharmacy. For
those who desire a discount chain store type of pharmacy, we have Target just down the
road. The personal service provided by Arden Pharmacy may seem like an anachronism
in the a world that has become used to listening to "please hold your call is very
important to us", but to me it's part of the charm of living in Arden Hills.
I don't believe I get to vote on this, but I do want to be heard. Arden Hills is a unique
and wonderful community. We have a nice place to live and raise a family, where the
people in the local stores recognize you and are glad to be of service. Let's not raise the
congestion level and drive our local merchants out of business in the name of progress.
Arlene Boutin, MD
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Cc: Mayor Dennis Probst, Bev Aplikowski, David Grant, Greg Larson, Lois Rem
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2! 21/2001
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To: Dennis Probst
Bev Aplikowski
David Grant
Gregg Larson
Lois Rem
FrCl
Acb
2 ~;) 2001
C'..,.,' -".-
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HiLLS
After learning about the possibility of Walgreens purchasing the comer property at
Lexington Avenue and County Road E, we wanted to let you know of our concerns
regarding this issue.
The potential traffic problems seem obvious to us, We are frequent customers of the
Arden Plaza businesses, and exiting in either direction onto County Road E is often risky.
We cannot imagine how that area would absorb a substantial increase in traffic, even with
road improvements and changes. Sounds like an accident waiting to happen!
And we have to ask ourselves, why Walgreens anyway? With Target Greatland, Arden
Plaza Pharmacy, and a Walgreens near Byerlys, what would another Walgreens add to
our community? We feel strongly about supporting the existing businesses in Arden
Hills, especially those in our malL
. And finally, our experiences with Walgreens in our area and surrounding areas, even out
of state, have been negative. We do not shop at any Walgreens and will not start.
We hope you consider seriously the opinions of Arden Hills citizens when reviewing this
proposaL Thank you for your time.
Sincerely,
Jeff and Barbara Fog
.
Sent By: ARDEN PHARMACY & GIFT;
6514820717;
Feb,21,01 10:29;
Page 2/3
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City of A.rden Hills
Mayor and City Council Members
4364 Round Lake Road
Arden Hills, Minnesota 55112
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I am writing to you concerning the huilding ofWalgreen'~ on the comer of County Rl,ad
E and Lexington Avenue in Arden Hills. 1 am very much opposed to this development.
I have lived at 974 Island Lake Avenue, Shoreview, Minnesota for 21 years and have.
worked at a busine~s that is located in the shopping center at the southwest comer of
Lexington Avenue and County Road E fur nearly LO years, My drive to and from work,
under the best of conditions, is I mile. This particular intersection and several other
inter~ections and entrances to Lexington Avenue all the way North to 694 are nothing but
accidents waiting to happen, r can't imagine building another business on this comer that
would generate even more traffic problems.
.
When I leave work about 5:00 PM, via L.exington Avenue, T first need to determine how
far the traffic is backed up coming from the south On Lexington Avenue, At times the
traffic is backed up as far as Cannon A venue. If I leel thaI I can no[ lla1ely make a leit
hand turn to go n011h on Lexington Avenue, even though I live north, I then mu~1: turn
south on Lexington Avenue, turn right on to Pine Tree Drive and follow this street until
it finally comes out by Norwest Bank on County Road E. At County Road E, 1 turn right
and then work my way over to the left hand lane so that [ can make a left hand turn
heading north onto Lexington Avenue Incidentally, the traffic on County Road R is
backed up nearly to Norwest Bank, and the cars are bumper to bumper all the way to the
lights on Lexington Ave, Nor only are they bumper to bumper, they are also blocking all
the entran.ces and the exits to the businesses located along County Road E. T have
witnessed many near accidents along with many real accidents in these areas.
.
You might think, maybe I should try to exit the shopping center directly onto County
Road E. First of all, r would have to wait for someone to let me enter traffic so 1 could
make a right hand turn, Once this is accomplished, T realize there is not enough time to
get into the left hand lane so that 1 can turn north onto Lexington Avenue. So, what
should 1 do? Common sense tells me T ~hould drive east, turn around and go back so r
can turn right onto Lexin,gton Avenue, Good idea, but what about the no U turn sign, and
T am not about to drive to Vietoria Avenue so r can safely turn around, So, what do I do.
I turn left into the center where Stephen's Frame and Pizza Hut is located. 1 am praying
a~1 thewhile that a pizza delivery guy doesn't hit me in his haste to delivery a hot hand
tossed pepperoni pizza, My State Farm agent would roll over in her grave if she knew the
route T have [0 lake at least twice a week to get home. Remember, T live 6 blocks away
from work. 1 then drive slowly and carefully through the parking lot and use their exit to
make a right hand turn onto Lexington Avenue. Just imagine what goes through my
mind, when I think a pizza would sure be good for supper. I like the pizza from Davannis
and it is right across the street in the Shannon Shopping Center. Yikes, I can'r get in rhc
turning lane, and ifI do how am 1 going to get out of the shopping center without getting
hit by the cars coming north on Lexington. Even when there isn't a ton of traffic, it is
still hard to turn left from this little shopping center. I think. T will forget the pizza, I
won't check out the cute dress shop, forget about developing the film I have in my purse,
Sent By: ARDEN PHARMACY & GIFT;
6514820717;
Feb,21,01 10:30;
Page 3/3
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forget about my nails, forget about the best wild rice soup in Minnesota, lorget about
getting a haircut, forget about moo goo gai pan, forget about my husband's favorite
sweater that has been at the cleaners since J was brave enough 1.0 comc \0 the cleaners last
October, forget about the day old, jelly filled donut that 1 am dying for right this minute,
and forget about buying any gas (l can make it home on fumes). Oh well, J drive I more
block, make a Tight hand turn onto Grey Fox Road/Island Lake Avenue, drive about 1 'I>
blocks and pull into 974 Island Lake Avenue, llere 1 am, home at last, It only took about
15 minutes. Does life get any better than this,
Oh, guess what 1 forgot about the train that seems to go on tbreveT and blocks traffic
many times during rush hour. We also have emergency vehicles garaged near R.ed Fox
Road. Where has my quiet, peaceful neighborhood gone,
Trost me, we do not need another Walgreen Drug Store on this corner, We have a
Walgreen Drug Store within 3 miles of this corner, Target carries much ofthe same
merchandise that one would get at a Walgreen Drug Store. We also have an outstanding
pharmacy, Arden Plaza Pharmacy and Gift that is located in the shopping center on the
south side of County Road E in Arden Hills. In this same shopping center we have
Fl"atallone's Ace Hardware Store, one of the top Ace Hardware Stores in the nation. Since
we have these businesses in addition to many more in Ollr community who seem to meet.
our needs, I do not feel that we need a Walgreen Drug Store,
Sincerely.
.
BetlY M, Bartyz81
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February 19,2001
City of Arden Hills
c/o Mayor Dennis Probst
4364 Round Lake Road
Arden Hills, MN 55112-5794
Dear Mayor Probst:
PC #" oo~4>
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We am writing this letter to you to express our opposition to the proposed development of
another Walgreen's pharmacy at the intersection of Lexington A venue and County Road E.
Walgreen's already has m stores within a 3 miles radius of the proposed site. These
franchises are located near 1) Highway 96 and Centerville Road, 2) Lexington Avenue and
Larpentur A venue, 3) Snelling A venue and County Road C, 4) Rice Street and Country
Road C and 5) Highway 10 and County Road I.
It is readily apparent that Arden Hills already has an ample number of pharmacies in the
area with them Walgreen store and the Target Pharmacy, Arden Plaza Pharmacy and
Snyder Pharmacy. If the City Council grants Walgreen a building permit for their m!h.
store, the council will be subjecting the voters of Arden Hills to a potential pharmaceutical
monopoly.
tSpeCtfu1~ ' /
r7.~
James ;. and Linda K. Hinrichs
1367 Colleen Avenue
Arden Hills, MN 55112-1907
d?d~ Ie. rjJ~f~
cc. Councilmembers: Bev Aplikowski, David Grant, Gregg Larson, Lois Rem
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Arden Hills City Counctl
February 26,2001
FEB 2 2001
CiTY OF HilLS
I am strongly oppo.sedro the building of a Wallgreens on County road E aIKt Lexington.
Any one in favor of aoother store in Arden Hins, especially on that comer, doesn't have
to drive in thatar.ea in. rush hour-- ttlIfflC. That comer is. so. "<}J'Iged''''' al~'. There are
a!<Jt of ~ and bikers in tbatarea be<:';jU"" of the nearby parks,. the YMCA and the
existing: businesses. If ware traffic and mm-.e driveway!: are created an Lexillgtoo. and
County Road E the clumce of pedestrians being: hit by cars would be increased.
I have live.d in ArQen Hilts AU my tife. I have seen it grOow from mostly farm land aIKt
woods t-o a very crowded commercial area. Most of the business t-o the area were a
p.ositive addition to- the area but t think it is time t-o stop- buil&n.g new buildings and
concentrate ill! filling the emp.ty existing buildings. I have enjoyed walking to stores..,
restaUrants and parks. with akIt (If other pellple in the area. It has the feeling: (If
community and small town even though we are so close to botII Down Town a.rea:&. It is
becaming lItlSafe already to walk or bike, It will ;oon became impossible.
.
A WaUgreens would oot be a positive addition t-o Arden Hilts. There is one on County
Road C and Snetling Ave, Arden Hitts is more of a unique City a one of its kind I
would like to see more small business to reflect this. We don't -need a chain store there
are plenty of them in Roseville.
Thank You
Ruth Anne Lapinski
.
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Ken & Lynne Malloy
1662 Lake Johanna Blvd.
Arden Hills, MN 55112
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February 22, 2001
Honorable Mayor and Council Members
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112
Re: Proposed Walgreen Project, Co, Rd. E and Lexington
Dear Mayor and Council Members,
My wife and I, join other Arden Hills residents in a concern over the proposed Walgreen project.
We have been residents of Arden Hills for 22 years, and I would be surprised if the intersection
of the proposed location isn't the worst for congestion within the city. I am very familiar with
Walgreen development projects and know they do increase congestion, as do other similar
operations, regardless of street re,engineering. I suggest the city uses its available powers to
direct the utilization of this property towards improving the current traffic situation, and make
. sure to avoid increasing the problem.
One of the things I enjoy most about Arden Hills is the small town community atmosphere, yet
being so close to the big city resources, if needed. This very concept has repeatedly been stated
in various city communications, the city newsletter, and in council election statements. The
placement of this huge nationally run drug store only Y, block from our privately owned
community drug store seems in conflict and inappropriate to this concept. Also, those not
seeking the benefits of a community drug store, already have the option of utilizing a large
discount pharmacy at Target, only a block or two away. I believe, that approval of this project
would severely threaten the ability of our community drug store to survive due to the financial
strength of Walgreen and its ability to eliminate its competition with temporary pricing
incentives. Although the project would certainly increase the city's tax base for that property, it
may well decrease other property values while threatening existing businesses.
My wife suffers from M.S" and as a result we have had to rely heavily on the professional and
personalized services of the Arden Plaza Phannacy. Countless times over the years, these people
have gone far out oftheir way, to provide a level of service which I have never seen in a large
discount pharmacy operation. This includes such things as question followup, researching
alternatives, special delivery requests, house credit, assistance in insurance filing, and most
importantly, treating you as a community member rather then just a customer.
.
Ft It..: VJM1~.ttfJS
Robert L. Meinzer
1600 Lake Johanna Blvd., Arden Hills. MN 55112
Phone: 651,636-2729 . Fax: 651,636,8830 . Meinz@Compuserve.com
.
Mr. Joel Lynch
City Administrator
City of Arden Hills
4364 West Round Lake Rd.
Arden Hills, MN 55112
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Re: Walgreen Pharmacy proposal
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February 20, 2001
Dear Mr. Lynch:
It has come to my attention that Walgreens has petitioned the City of Arden Hills to allow
it to build a pharmacy at the comer of Lexington and County Road E. As a resident and
voter, I am writing to register my disapproval. I am an avowed capitalist and believe
competition works in the best interest of the buyer and seller. On the other side of the
coin, one ofthe reasons I reside in Arden Hills is the quality of life amenities one doesn't
find in most metropolitan areas.
.
The traffic at that comer, during the evening rush hour, has become a major nuisance.
Should a train be crossing Lexington, one can be tied up for quite a while. I find myself
turning left out of my driveway and heading towards Roseville to do my shopping at that
time of day. Adding a high volume chain drug store will only make it worse.
Returning to the quality of life issue, I enjoy having access to the family owned
businesses at Arden Plaza. I'm not sure the area could support another pharmacy. For
those who desire a discount chain store type of pharmacy, we have Target just down the
road. The personal service provided by Arden Pharmacy may seem like an anachronism
in the a world that has become used to listening to "please hold your call is very
important to us", but to me it's part of the charm of living in Arden Hills.
I don't believe I get to vote on this, but I do want to be heard. Arden Hills is a unique
and wonderful community. We have a nice place to live and raise a family, where the
people in the local stores recognize you and are glad to be of service. Let's not raise the
congestion level and drive our local merchants out of business in the name of progress.
Sincerely,
..-
L
..-r..---....~,-
,
.
Cc: Ma r Dennis Probst, Bev Aplikowski, David Grant, Greg Larson, Lois Rem
U~/~ti/U1 MUN 1U:40 .FAA. ti51 ti~g 9473
Sally A Paulsen
IgJ 001
. February 27, 2001
The Honorable Dennis Probst, Mayor, and
Council Members Beverly Aplikowski,
Lois Rem, Gregg Larson, and David Grant
Arden Hills City Hall
4364 W Round Lake Road
Arden Hills, MN 55112
Dear Mayor Probst and Council Members:
.
I am writing to ask you to oppose the proposal for building a Walgreens
Pharmacy near County Rd E and Lexington Avenue in Arden Hills. Arden
Hills has been well served by both Arden Pharmacy and Target Greatland
for many years. Arden Pharmacy has grown to accommodate the needs of
the community, and competition in this sector can only be a detriment to the
success of their business.
I do not believe that the addition of a Walgreens will stimulate any further
competitive pricing in an already aggressive market. It may, however, bring
down a family pharmacy that has known and benefited this community for
years.
Therefore I ask that you turn down the proposal to build a Walgreens in the
area. Since the pharmaceutical needs of Arden Hills is well taken care of
right now, there is no need for another.
Sincerely,
(
oj;}
Sally Pa Is
1791 Janet .Court
Arden Hills, MN 55112
651-628-9473
.
.
.
.
JOHN L. PEIFER
1717 Parkshore Drive, Ste. 3100
Arden Hills. Minnesota 55112
February 21, 2001
H
FtH \' . t. J
City of Arden Hills
4364 Round Lake Road
Arden Hills, MN 55112
r-'~"I r-;-
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TO: Arden Hills Council
I would like to go on record against the proposed building which would be
constructed east of McGuire's Hotel at the intersection of Lexington Avenue and
County Road E.
At present, this is a heavily congested intersection hardly adequate to handle
current traffic. Add to this, the railroad traffic, the resultant blockage and it's a
real mess.
I hope you will vote against this proposal.
Arden Hills General Account
Pt! tI OO-l./5
~~
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.
From:
Sent:
To:
Subject:
Ted & Sally Stamos [ststamos@ties.k12.mn.us]
Tuesday, February 20,2001 7:13 PM
cityhall@ci.arden,hills.mn,us
Wallgreen store opposition letter
To: The Mayor and City Council Members....
We have recently iearned about the proposal to place a Walgreen's store on
Lexington and E2 by the Holiday Inn. We are in opposition because of the
added traffic congestion this is sure to cause in that location. Anyone who
lives in the area as we do can not help but look on thls project with much
concern for that reason. We cannot attend the meeting scheduled on Monday
evening and so we are commnicating with you in this manner.
You are doing a great job running our wonderful city...all of you, and we
are fortunate in having you in the post ions you hold. The massive time
and effort you expend on our behalf is greatly appreciated. That is why
we believe that you will examine this proposal carefully. It will not
enhance the creative development of Arden Hills and will add to the growing
traffic congestion difficulties. And is basically unneeded. We echo the
concern of our neighbors. As long time residents we take pride in our
village and we know you do, too, as evidenced by your fine leadershlp.
Please vote in opposition to this proposal.
Thank you fjor your attention to this matter.
.
.
1
PC 1/oo,lf5
~~.
CC r:9-1::J-~/ol
.
3120 Lake Johanna Blvd.
Arden Hills, ~ 55112
February 20, 2001
City Council Members
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112
Dear Council Members:
As a thirteen year resident of Arden HillS, I was appalled to hear of
the proposal ,to locate a Walgreen's store on the east side of the
Holiday Inn. I have served as an election judge many years and have
always been interested in the manner in which 1\rden Hills has shown
reasonable discretion in the location of new businesses so that the
village atmosphere is maintained.
.
Even if I did not object on the grounds of the traffic problems that
will (already do) ensue at one of the busiest intersection in the city.
The present traffic problems require a wait through four green arrow
signals at rush hour.
In addition to the traffic there would be a negative impact on the
businesses located in Arden Plaza. 1\rden Plaza is a convenient Shopping
area with food, cleaners, drug store, hardware store: all the small
businesses I thought the city would want to encourage in our community.
Please give this matter your serious attention and cast a negative vote
against any proposal to establish a Walgreen's at that location.
SincerelY yours,
k)/~~
The Rev. Margaret Strodtz
651 697 6660
.
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CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
JANUARY 29, 2001
6:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
D..if"~A~-fT
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. "-."'- .
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Acting Mayor David Grant called to order the
regular City Council meeting at 6:36 p.m.
Present:
Mayor Delll1is Probst (arrived at 7:47 p.m.), Councilmembers Beverly
Aplikowski (arrived at 7:23 p.m.), David Grant, Gregg Larson, and Lois
Rem.
Absent:
None.
Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne
Stafford; City Accountant, Terrance Post; Parks and Recreation Director, Thomas Moore;
City Engineer, Greg Brown, BRW; City Attorney, Jerome Filla; and Recording Secretary,
Kathleen Altman.
ADOPT AGENDA
. Acting Mayor Grant requested items 7(a)(2) and 7(b) be heard after 7(d) when Mayor Probst and
Councilmember Aplikowski would be present.
MOTION:
Councilmember Rem moved and Councilmember Larson seconded a motion to
adopt the agenda for the January 29, 200 I, regular City Council meeting. The
motion carried unanimously (3-0).
JIM TOLAAS. RAMSEY COUNTY PUBLIC WORKS. COUTY ROAD I AND
HIGHWAY 96/10 INTERCHANGE DISCUSSION
My. Tolaas presented an update on County Road I and the Highway 96110 Interchange, He
indicated, with respect to Highway 96, most of the improvement was completed up to Lexington
Avenue with some minor landscaping remaining. Segment 2, Lexington to North Heights
Church is scheduled to be let in June of2002. There is also the issue of acquiring property on
the westerly end of the project, which would be acquired at current market value. Some parcels
had been identified for possible acquisition, but this would be discussed with staff in the future.
He stated he hoped to come back to Council for comment some time in March, 2001 for right,of-
way acquisitions to be acquired for Segment 1. The final design would come back to Council at
a later time.
.
Councilmember Larson asked if the design of Highway 96 would need to carry throughout the
entire project, and if they knew now where the cutouts in the island between Lexington Avenue
and Highway 10 would be located.
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ARDEN HILLS CITY COUNCIL - JANUARY 29. 2001
.
Mr. Tolaas replied there would be median cuts at the opening of the new City Hall, Hamline
Avenue, the Snelling Avenue area, and North Heights Church. He stated the original study
identified signals at '/z,mile segments and full openings at 1. ,mile sections. He stated the design
plan would follow the rest of the design along Highway 96.
Councilmember Larson stated he understood the lots to be acquired in the mobile home park
were owned by the park owner. Mr. Tolaas responded the mobile home owner would first have
to be purchased out of their mobile home, and then they would purchase the land from the park
owner.
Councilmember Larson asked if there was any order established as to the timing of the
acquisition of the homes. (i.e., would they contact the mobile home park owners first or the
individual mobile home owners) Mr. Tolaas replied there was no set policy for this, but they
would probably contact the homeowner first because they would be the most drastically affected
by this acquisition.
Councilmember Rem asked if there was anything they as Councilmembers could tell the
homeowners on the west side of Highway 10. Mr. Tolaas responded they could discuss
acquisition, but there was still the issue of funding.
.
Acting Mayor Grant asked how many units would be taken as a result of the realignment. Mr.
Tolaas replied the maximum would be 17. It would probably be between 13-17 units. He stated
those homes could not be relocated because of the age ofthe units. The homeowner could buy
another home within the park, but the home they currently live-in probably could not be
relocated,
Mr. Lynch asked if the median cut would stay for the City's maintenance facility. Mr. T olaas
responded that the cut would not stay, but although there would not be a full access cut, there
would be room to make a U-turn in a safe manner at Hamline Avenue.
Mr. Lynch inquired with respect to the intersection of West Round Lake Road would the City be
included in the discussion for reimbursement of costs to date. Mr. Tolaas replied he did not have
an answer to that, but would be willing to discuss this issue.
Councilmember Larson inquired about the lighting and signalization of the intersections.
Mr. Tolaas stated the County's lighting policy concerned safety issues, and they would light the
intersections, but other lighting would be the responsibility of the City,
Councilmember Larson asked if there would be any lighting and signalization at Snelling
Avenue and at the new City Hall median cut, Mr. Tolaas replied there would be no lighting or
signalization at either location.
.
Councilmember Larson inquired about a possible trail and tunnel crossing somewhere along
Highway 96. Mr. Tolaas replied if the City wanted a trail and tunnel crossing, it should be
D'~~\F'T
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ARDEN HILLS CITY COUNCIL - JANUARY 29,2001
3
.
addressed as soon as possible because of utility conflicts, He indicated the County was
supportive of trails and tunnels,
Councilmember Larson asked if the County would be financially supportive of a trail and tunnel
crossing, Mr. Tolaas replied the County had, in the past, contributed small amounts to trails and
tunnels and this could be looked at.
Mr. Lynch asked if the County has in the past given credit against improvements to the City as
opposed to a cash disbursement. Mr. Tolaas replied that had been done with Cities in the past
and could be something that could be looked into,
Mr. Tolaas stated County Road I and the Shutta intersection current volumes did not warrant a
signal at this time. He indicated with a realignment of County Road I, they expected traffic
volumes might increase somewhat. He indicated they would be releasing their Project
Development Report in the near future,
Mr. Lynch inquired about acquisition costs to the City for the properties for the County Road I
project. Mr. Tolaas replied he assumed there would be acquisition costs, except in the instance
of a realignment issue. However, for widening issues, the City would bear the cost.
APPROVAL OF MEETING MINUTES
.
a.
b,
January 2, 2001 Organizational Council Meeting
January 8, 2001 Regular Council Meeting
January 16, 2001 Council Worksession
c.
Councilmember Larson requested the following corrections:
January 16,2001, Worksession, Page 2, 11th Paragraph, 2nd sentence, "Councilmembers Larson
and Rem had no preference, other than that Councilmember Larson was glad we were not using
TeamWorks onlv because it would be nice to have a change."
January 16,2001, Worksession, Page 2, last Paragraph, last sentence to Page 3, I" Paragraph,
"Councilmember Larson commented on the review format, and stated that the questions were
difficult to determine his day,to-day operations of the City."
January 8,2001, Council Meeting Minutes, Page 5, last paragraph, remove "if' in front ofMr.
Whittles.
January 8, 2001, Council Meeting Minutes, Page 8, last paragraph, second to the last sentence,
"He did not agree that enclosing each dumpster could be a solution",
Councilmember Rem requested the following corrections:
. January 2, 2001, Special Council meeting Minutes, Page I, she pointed out the Minutes did not
indicate who requested the changes to the December 11,2000 Regular Council Meeting Minutes,
.
.
.
ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
~:. '-, ~t~~: ft~- r: 'T'
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4
January 8, 2001, Council Meeting Minutes, Page 3, 2"d paragraph, ". ..50'h Anniversary of the
City as a good time to incorporate the new logo."
January 8,2001, Council Meeting Minutes, Page 3, Planning Case #00,37, first sentence, "Ms.
Chaput explained applicant was requesting a front yard setback variance..."
January 8, 2001, Council Meeting Minutes, Page 8, 4th paragraph, last sentence, "She indicated
they used to have a 40-yard compactor before they moved into this facility, and stated she did not
think..,"
January 8, 2001, Council Meeting Minutes, Page 10, 4th paragraph, first sentence, "Mr. Aiken
stated the phasing reflects the two main goals of the website. the first being. . ."
January 8, 2001, Council Meeting Minutes, Page 10, 4th paragraph, 2nd sentence, change
qualitative to qualitv.
January 8,2001, Page IS, 6'h paragraph, last sentence, "Councilmember Larson concurred. He
stated if staff was not enthusiastic about this, he could not think of any reason to renew at this
time."
January 8, 2001, Page IS, Motion for Metro East Development Partnership, removed to denv.
MOTION:
Councilmember Larson moved and Councilmember Rem seconded a motion to
approve the meeting minutes of January 2, 2001 Organizational Council Meeting;
January 8,2001 Regular Council Meeting; January 16,2001 Council Worksession
as corrected. The motion carried unanimously (3,0).
CONSENT CALENDAR
A. Claims and Payroll
B. Authorization to Schedule Special City Council Meeting on February 5, 2001 for the
Purpose of Conducting Regular Business of the City Council
C. Authorization to Relocate the Regular City Council Meeting Scheduled for February 12,
2001 (To Initiate the City's Fiftieth Anniversary Celebration and Ceremony)
MOTION:
Councilmember Larson moved and Councilmember Rem seconded a motion to
approve the Consent Calendar and authorize execution of all necessary documents
contained therein. The motion carried unanimously (3,0),
PUBLIC COMMENTS
Acting Mayor Grant invited those present to come forward and address the Council on any items
not already on the agenda.
No public comments were made,
ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
r--~'<.' [\ fi""': ""~
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5
.
UNFINISHED AND NEW BUSINESS
A. Planning Cases
1. Case #00-34, Metro Community Credit Union, 3533 North Lexington Avenue, Sign
Variance
ML Lynch eXplained Metro Community Credit Union was requesting approval of a sign variance
for an additional wall sign at 3533 N. Lexington Avenue, He stated in June, 2000, Metro
Community Credit Union made application for two permanent wall signs at their new location
within Arden Plaza, located at 3533 N. Lexington Avenue. The sign permit application was
approved for only one permanent wall sign, as stated in the Sign Ordinance. For each exterior
entrance per business within a strip mall, one permanent wall sign was allowed, by Ordinance.
The applicant was told that a variance application was required for the additional wall sign. The
previous tenant at this location had two wall signs, The building juts out in this area, creating
two different faces to the building and the need for two wall signs, facing in both directions. The
applicant was requesting that an additional sign be permitted as it was for the previous tenant on
the other face of the building, even though there was only one exterior entrance for this tenant.
Staff could not find a record of a sign permit for the previous tenant or any variances granted in
the past at this location.
. ML Lynch explained in order to grant a variance, findings of fact must be identified to prove that
an undue hardship existed. According to the criteria, staff made the following findings:
1, Hardship - A hardship was defined by the physical characteristics of the land that created
a need for a variance from the Ordinance. A hardship could not be based on economics. The
circumstances of this tenant were not unique and the property could still be put to a reasonable
use without the granting of a variance for an additional wall sign, Also, granting a variance was
not in keeping with the intent of the Ordinance to, n.. .encourage effective and orderly
communication by reducing clutter... nand n.. . for an attractive and orderly environment by
reducing visual clutter,.. n. It could be determined that no undue hardship existed, creating the
need for the variance,
2, Materially Detrimental- The granting of the variance would not be materially
detrimental to the public welfare or injurious to the property or zone. However, if permitted,
other businesses within the mall with only one exterior entrance would also have the right to
apply for a variance, adding to the number of wall signs on the overall building, not meting the
intent of the Sign Ordinance.
3. Special District Regulations - The Metro Community Credit Union was located within
the B,2 Zoning District. The regulations of this section did not apply to this district.
.
ML Lynch stated the staff recommended denial of Planning Case #00-34, variance for a second
wall sign for Metro Community Credit Union, located at 3533 N. Lexington Avenue, for the
following reasons:
.
.
.
ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
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6
1. Undue hardship did not exist because the applicant did not meet the spirit and intent of
the Ordinance;
2. The circumstances of the request were not unique to the property; and
3. The property could still be put to a reasonable use without the granting of a variance.
Mr. Lynch stated the Planning Commission recommended approval of Planning Case #00-34,
variance for a second wall sign for Metro Community Credit Union, located at 3533 N.
Lexington Avenue, for the following reasons:
1. The hardship was attributable to the physical surroundings of built structures and
topography that block views of this portion of the building;
2. The design of this portion of the building required two signs for visibility from either
entrance onto the property;
3, The proposed sign aesthetically matched the surrounding tenants and did not negatively
impact the area.
Councilmember Aplikowski arrived at 7:23 p.m.
Councilmember Larson stated he had difficulty determining what the hardship was in this
instance,
Councilmember Rem stated it appeared clear to her that the signs would face two separate street
entrances to the property. She stated this was a unique feature to this property, and without the
sign a person looking for this business would have difficulty locating it.
Sherry Kangas, 3533 North Lexington, Metro Credit Union, stated the problem was that the sign
could not be seen from County Road E. A person had to get into the parking lot and then look
back to see the sign.
Councilmember Grant stated it was impossible to tell what business occupied that corner because
of the uniqueness of the building. He agreed with the Plaruring Commission.
Councilmember Larson indicated he still had a concern regarding the signage issue.
Mr. Lynch indicated with respect to the staffs perspective it was confusing that there was
continuing differences of opinion. He stated staff should probably be directed to change the
Ordinance rather than trying to fit each instance into the Ordinance.
Councilmember Rem indicated the Planning Commission was aware of this item and did plan to
address the Sign Ordinance this year.
.
.
.
ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
n:p
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7
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to approve Planning Case #00-34, variance for a second wall sign for Metro
Community Credit Union, located at 3533 N. Lexington Avenue. The motion
carried (3-1). (Larson)
3. Case #00-41, City of Arden Hills, Neighborhood Business District Language
Amendment, Formal Ordinance #324
Mr. Lynch explained the City requested that Section 5 (E) and (H) #3 Zoning Ordinance #291 be
amended to allow dwelling units in conjunction with a business in the Neighborhood Business
District, with certain restrictions. On September 27, 1999, the language for a new zoning district,
the neighborhood business district, was adopted by the City Council and inserted into the City's
Zoning Ordinance, While reviewing the proposed rezoning for seven groups of properties for
this district at the November I, 2000 Planning Commission meeting, the Planning Commission
recognized that the neighborhood business district language did not permit any types of dwelling
units. At this time, the Planning Commission directed staff to propose an Ordinance amendment
addressing this issue.
Mr. Lynch stated the Zoning Ordinance listed a number of different dwelling types that were
permitted in various districts of the City. Typically, multiple family or two-family dwelling units
were more appropriate dwelling types to mix with a business in a district such as this. Since this
was a business district, some restrictions should be placed on permitting dwelling units as a sole
use on a property. Currently, the neighborhood business district did not permit any type of
dwelling units. Staff proposed that "Multiple Family" and "Two-Family" dwellings be allowed
in the neighborhood business district through a special use permit. By making this a special use
in the district, an additional restriction could be placed on it to ensure that dwelling units could
not be the sole use of the property, as proposed in Section 5 (H) #3. By adding in certain
dwelling units as permitted uses in this district, other language section 5 (H) needed to be
addressed. This was specific to where the text referenced certain requirements when "adjacent to
residential uses", This could have negative implications to a development if the language was
not amended to ensure that the residential reference applied to uses outside of the NB District.
Mr. Lynch explained the Planning Commission directed staff to define the use "Mixed
Residential Types", as shown in the Land Use Chart. Staff did not locate this term anywhere else
within the Zoning Ordinance and was unable to find a definition to match it from Ordinances of
surrounding communities. The Planning Commission recommended this term be stricken from
the Zoning Ordinance instead of proposing a definition that may indirectly include or prohibit
certain uses, Also, there was some uncertainty in what this term should mean, creating a great
deal of difficulty in developing a definition.
Mr. Lynch stated the Planning Commission recommended approval of Planning Case #00,31,
amending Section 5 of the Zoning Ordinance #291 as presented in the "Proposed Amendments to
Section 5 of the Zoning Ordinance" section, adopting formal Ordinance #324. He indicated
pursuant to Section VIII, D, I, b of the Zoning Ordinance a ".. . four, fifths (4/5's) majority of the
full Council was required for action to amend the Zoning Ordinance. In the event an application
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ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
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for amendment was approved, an appropriate amending Ordinance shall be executed and
published."
Councilmember Rem stated she believed this was a good change to the Ordinance.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve Planning Case #00,41, City of Arden Hills, Neighborhood
Business District Language Amendment, Formal Ordinance #324. The motion
carried (4-0).
C. Res. #01-06, Resolution Approving an Application for Authorization to Conduct
One-Day Off-site Gambling
.
Mr. Post explained Minnesota Statues allowed a licensed charitable gambling organization to
conduct a one,day, off,site gambling with the consent of the establishment and the approval by
Resolution ofthe City in which the proposed event was located. He stated the Circle
Pines/Lexington Lions Club was requesting approval to conduct a one,day raffle event at the
Arden Hills Holiday Inn on March 31, 2001. This organization had been approved to conduct
similar events at this location for the past three (3) years. The applicant was aware ofthe City's
fifty percent (50%) trade area spending requirement, and had indicated its willingness to comply
with this City Ordinance. He stated staff recommended that the Council approve applicant's
request.
Jan Kreminski, Circle Pines,Lexington Lion, stated this was a one-day event along with a raffle
and the Circle Pines-Lexington Lions had done this event in the City in the past.
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to approve Resolution No. 01-06 entitled, "A Resolution Approving an
Application to Conduct One,Day, Off,Site Gambling" for the Circle
Pines/Lexington Lions Club March 31, 2001 event at the Arden Hills Holiday Inn.
The motion carried unanimously (4,0),
D. Pay Estimate #2, Water Main Improvement Project, Old Highway 10/Arden Manor
Park Improvements
.
Mr. Brown explained the City awarded David Perkins Contracting, Inc. of Ramsey, Minnesota
the Old Highway 10 Water Main Improvements, and Arden Manor Park Improvements project
on September 11,2000 for a total contract amount of$227,828.00. Payment #1 was approved on
November 13, 2000 for the amount of$87,1I0.25. He stated on the Old Highway 10 water main
improvements, the Contractor had installed all of the water main, hydrants and services and the
36-inch culvert extension. Driveway restoration, clean up and sodding would be completed this
spring. With respect to the Arden Manor Park Improvements the Contractor had begun installing
the fence around the basketball courts and had planted all of the trees according to plan. The
remaining fence work, driveway paving and sodding would be complete this spring. Work for
.
.
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ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
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both the water main improvements and Arden Manor Park would be completed no later than
May 5, 2000.
Mr. Brown recommended the Council approve Pay Estimate #2 for Dave Perkins Contracting,
Inc. of Ramsey, Minnesota in the amount of $44,257.67. A retainage of five percent (5%) was
being held of this project.
Acting Mayor Grant asked about the planting of the trees. He understood the trees would be
planted in the spring. Mr. Brown responded the trees were planted October, 2000. They were
planted at a time of the year when they could still be established, and the trees were guaranteed
one to two years.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve Pay Estimate #2 for Dave Perkins Contracting, Inc. of Ramsey,
Minnesota in the amount of$44,257.67. The motion carried unanimously (4,0).
Mayor Probst arrived at 7:47 p.m. and presided over the remainder of the meeting.
2. Case #00-41, Chesapeake, 1-35W and 1-694, Preliminary Plat/Concept Planned Unit
Development (PUD)
Mr. Post explained applicant was requesting the replatting of the existing Morris
Communications property from one parcel into three, accommodating the existing billboards as
their own separate lots (Outlots A and B) and for comments on a concept planned unit
development for development of the properties southwest of Gateway Boulevard, Mr. Post
stated Chesapeake Companies had been working on assembling the parcels at the comer of!,
35W and 1,694 for over a year, In the future, they intended to combine and replat the parcels
currently owned by Morris Communications, ATS Steel and MT Properties into one developable
parcel. Morris Communications was a willing seller to Chesapeake Companies on the condition
that the land beneath their two existing billboards be platted as unique parcels, which was why
this application was being made at this time. Chesapeake's conversations with Morris
Communications had found that creating separate parcels for the billboards was a nonnegotiable
item. If the City wished to fully develop this key piece of property on the comer ofI-35W and 1-
694, there should be careful consideration made to this request.
Mr. Post explained approval of the preliminary plat of three lots might be granted if minimum
design standards were met. He stated special requirements for the Gateway Business District
were outlined in Section 5 (M) of the Zoning Ordinance, which included:
1. Allowable Use - In the Gateway Business District, "office" was a permitted use. There
was a stipulation by this Section that stated that office uses could not occupy less than 25% or
more than 50% of a project's total floor area. Both Concept Plans were proposing 100% office.
However, the purpose of the language was to accommodate a maximum percentage of office for
traffic reasons. The Welsh Developments along Gateway Boulevard were limited in their office
component to 20% (warehouse of the remaining area) so that more office use could be
accommodated on this property when future development occurred, If 100% office was
ARDEN HILLS CITY COUNCIL - JANUARY 29,2001
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permitted on this site, this had major implications for the development of the remaining parcels
in the District, allowing for mainly warehouse development.
2. Business Standards:
Building Height ~ Concept A was the most intense proposal of the two. It proposed two five,
story office buildings, joined by a two-story entrance atrium in the center. The total office
development was 450,000 square feet. The project creates an important presence at the freeway
intersection, Concept B proposed one central five-story office building and a separate one-story
office building on either side. The total office development was 315,000 square feet. This
singular building would have less of an architectural presence than Concept A although still
visible at the intersection.
Building Setbacks - Concept A, it appeared this concept met the minimum building setback
requirements. Concept B, it appeared this concept met the minimum building setback
requirements.
.
Building Exterior and Views - Concept A, the building faced tbe intersection with a small row
of parking separating the two, The north side of the building faced two parking decks across a
landscaped area, The view from Gateway Boulevard included two single level parking decks,
upper levels of both office wings and the atrium. Concept B, the five-story building faced the
southwest with a small parking area between it and the Interstate. The smaller buildings were
angled away from the Interstate to minimize intrusion to the existing wetlands and avoid the
power transmission lines. The middle building faced to a level parking deck, connecting to the
building from the upper level. Tbe smaller building faced the parking deck across small parking
areas.
Traffic, Site Access and Parking - Concept A provided for two parking decks, or 716 spaces,
surface parking provided 1330 spaces and 150 spaces were provided under the office building.
This was a total of 2196 spaces, 59 spaces more than the 2138 spaces that were required. The
minimum setback requirements from surface parking were not met in this proposal. The parking
setbacks varied between 10 and 40 feet in width along the freeway and between 20 and 75 feet
from the paved portion of Gateway Boulevard. There were three accesses off of Gateway
Boulevard onto this property. Concept B, the parking deck provided 414 spaces, 1,100 spaces in
the surface parking and 60 spaces under the office building for a total of 1,574 spaces. One
space was provided for every 200 square feet. Parking setbacks vary between 10 and 40 feet
along the Interstates and 20 to 65 feet along Gateway Boulevard. There were four accesses
shown from Gateway Boulevard to this property.
.
Drainage, Wetlands and Floodplain - Concept A, had some unavoidable wetland
encroachment with this proposal, requiring mitigation, but the major portion of the existing
wetland system remained intact. Wetland mitigation and storm water ponding requirements were
provided adjacent to the western wetland system. A total of 46,305 square feet of wetlands
located in the central part of the site needed to be filled to develop this concept. This required
mitigation at a ratio of2: I or 71,730 square feet of new wetland and 35,289 square feet of storm
water treatment pond in the northwestern comer of the site. Concept B, the same conditions
ARDEN HILLS CITY COUNCIL ~ JANUARY 29, 2001
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existed as Concept A; however. a total of 46,551 square feet of wetlands located in the central
part of the site were required for this Concept. Mitigation required the creation of 70,496 square
feet of new wetland and 36,852 square feet of stonn water treatment pond.
Mr. Post explained the Planning Commission recommended approval of the preliminary plat of
the existing Morris owned property into three properties, including two outlots; designated A and
B, in Planning Case #00,46, subject to the following conditions:
1. The proposed outlots, A and B, did not meet the minimum requirements for a
developable lot and would not be developed in the future, as platted;
2. All proposed easements, newly created or vacated as per the submitted plan, must be
properly filed and recorded with Ramsey County and proof of this action provided to
the City; and
3. Application must be made for a final plat no later than three months after action was
taken on this application by the City Councilor the preliminary plat became void.
The Planning Commission also offered the following comments on the Concept PUD:
. 2.
3.
4.
5.
6,
7.
8.
.
1.
Concept A appeared to meet the intent of the Gateway Business District more than
Concept B by offering a greater architectural presence, taking full advantage of the
site's location.
The conflicting text regarding the maximum height requirement and percentage of
office within the District should be discussed and clarified by the City to encourage
the goals as established by the Gateway Business District language;
Exterior building finishes should utilize brick, stone, glass or some combination of
these materials, compatible with what exists within the District;
The proposed western entrances to the site should be relocated to eliminate two 90
degree comers;
Entrances to the property should be considered opposite to those that exist on the
north side of Gateway Boulevard;
Reconstruction of the intersection of Gateway Boulevard and Round Lake Road
should be considered to accommodate development;
Consideration should be given to budgeting for Round Lake Road improvements by
the City;
Consideration and discussion of the use and acquisition of the railway bridge in
conjunction with this development, the City of New Brighton and the County needed
to occur;
Development of the site should include a pedestrian trail along the south side of
Gateway Boulevard and/or within the site;
Further consideration to setbacks from the surface parking areas should be made since
neither proposal met the minimum requirements;
Existing wetlands and ponds should be interconnected with proposed ponds and
wetlands for maximum circulation of runoff and positive flood control;
Final outlet of the wetland system should use the City's stonn water pond on the
western portion of the site;
9.
10.
11.
12.
ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
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13.
Movement of the City's storm water pond to the east, as proposed, was not
reconunended;and
Wetland mitigation should consider the existing trunk sanitary sewer since the City
would not relocate this when other options might exist.
14.
Mr. Post stated he had received a reply from Dahlgren, Shardlow and Uban today commenting
on the Planning Commission's recommendations.
Peter Carlson, Chesapeake Companies, introduced John Shardlow of Dahlgren, Shardlowand
Uban. Mr. Carlson and Mr. Shardlow presented the proposed site alternatives and general
overview regarding the development.
Councilmember Larson stated if there was a window of time this needed to be completed by
because the City, having to exercise eminent domain, may not fit into that window. Mr. Carlson
responded he understood that and they would work with the City regarding this issue.
Councilmember Grant asked if they had any idea which concept they would be using. Mr.
Carlson stated they did not have any indication at this time. The idea was to make the most use
of the site as possible.
.
Mr. Filla stated the City was contractually obligated to leave the two billboards there, He asked
what would happen to the two outlots ifthe billboards would not be there in the future. He
requested language be inserted stating the outlots were non-conforming City lots, and if the
billboards would be removed in the future, language be added as to how the land would be used
at that time.
Councilmember Larson indicated Concept A was more favorable than Concept B. He was
concerned about the parking area being surrounded by buildings and asked if this could be
looked at to determine if there was another alternative.
Steve Dowdy, Pope & Associates, responded what was being presented was a feasibility study.
He stated they tried to limit the surface parking by adding a parking deck, but parking needs were
a great concern of tenants. He stated the parking in the front of the building could not be
underground parking because of the water table,
Councilmember Aplikowski asked how much higher than 35 feet the proposal for the five-story
building would be. Mr. Dowdy replied it would be approximately 75 feet tall. Each floor level
would be approximately 14 feet high.
Councilmember Aplikowski stated she did not have any concerns with the height, but wanted to
make sure they also followed the Ordinance as much as possible and not keep requesting
variances, She asked Council look at the height Ordinance in the future. She stated she had a
concern that the complex appeared to be a strictly office showroom building and was not sure
. that fit into what they originally envisioned this development would be,
.
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ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
13
Councilmember Rem stated she agreed with the plan, but had concerns about traffic and signage
issues. Mr. Carlson replied this would be something they would need to be aware of when the
final plan was prepared. He stated with respect to traffic, their study indicated they were within
the parameters with respect to that issue.
Mayor Probst indicated he was in favor of approving this preliminary plan.
Mr. Filla requested item 1 be rewritten as follows:
1. Restrictive covenant or other recordable document recognize that proposed
outlots A and B do not meet minimum requirements for the Gateway Business
Zone and cannot be developed for a non,billboard use in the future, as platted;
MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to approve Planning Case #00-46, Chesapeake, I,35W and 1-694 Preliminary
Plat/Concept Planned Unit Development (PUD), taking into consideration the
rewording of item I under the conditions by Mr. Filla. The motion carried
unanimously (5-0).
B. Minnesota Department of Transportation (MnDOT), 1-35W Noise Wall Discussion
Mr. Post explained this subject was discussed at the January 16,2001 Council Worksession.
Subsequent discussion reflected that Councilmembers had additional questions concerning more
detailed drawings, wall location, proximity to existing MnDOT fence and mobile homes, design
options available to the City and on what cost basis and finally a process question regarding how
the proposed project had been communicated.
Gayle Gedstad, MnDOT, stated that the park owners were supportive of this wall. Mayor Probst
expressed concern about the homeowners not being aware the walls were going to be put up.
Mr. Gedstad stated the homes would not be that close to the wall, but that sunlight might be
blocked in the summer.
Councilmember Larson asked if they would put fill in on the residential side of the fence. Mr.
Getstad responded no fill would be necessary. The fence would match the grade with the bottom
elevation ofthe waiL
Mayor Probst asked when the Council needed to make a decision regarding this. Mr. Lynch
responded they would like a decision by March 1, 2001.
Mayor Probst suggested Mr. Husnik and/or his partner conduct a meeting with the residents to
inform them of this proposaL He requested a staff member be present for this meeting.
Councilmember Aplikowski disagreed that a meeting was necessary. She suggested a letter be
sent to the residents explaining what was happening. Mayor Probst responded he did not have
any preference as to how the residents receive this information, just that they were made aware of
what was happening.
,...-,...
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ARDEN HILLS CITY COUNCIL - JANUARY 29. 2001
. Councilmember Grant asked what the life expectancy and maintenance cost of the fence was,
Mr. Getstad replied he did not know the answers to this question, but reminded the City Council
that maintenance would be the financial responsibility ofMnDOT
Councilmember Larson stated he preferred fence E-l or E,2. He indicated he did not like the
look of the concrete fence. With respect to the City Logo, it would depend on what the fence
looked like. He stated any landscaping that would be added would be a definite advantage.
Councilmember Aplikowski stated she preferred fence E,2 in the darker color.
Councilmember Grant asked if the State had done a study in terms of overall cost of each of
these. Mr. Getstad responded he did not know the answer to that, but would see ifhe could
obtain this information.
Councilmember Grant stated his preference was either fence E-I or E,2.
Councilmember Larson left the meeting at 9: 18 p.m, and returned at 9:20 p.m.
The Council agreed on fence E-2, in probably the dark stain, and requested staff to inform the
park owner to communicate to the residents the wall would be put up.
.
E.
City Hall Construction - Change Order #2; Pay Request #4; Professional Design
Service Fee, Architectural Alliance.
1. Change Order #2
Mr. Lynch explained Change Order #2 was for a traffic loop detector that was in conflict with the
installation of the water main. The Contractor was able to move the loop detector wire out of the
way by hand and had no adverse effects on the project. Ramsey County workers would replace
the wire that was moved out of the way. The total for this work was $112.00.
Mayor Probst suggested authorizing the City Administrator authority to pay amounts up to
$5,000.00 in total, so Change Orders did not need to be decided by the Council at every meeting.
Councilmember Grant suggested authorizing the City Administrator authority to pay amounts up
to $1,000.00,
Councilmember Rem asked if this would be a cumulative total of$5,000.00 in Change Orders, or
$5,000,00 per Change Order. Mayor Probst replied he intended it would be a cumulative total.
Councilmember Grant indicated he had misunderstood Mayor Probst's suggestion.
.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve Change Order #2 in the amount of$112,OO, and authorizing the
City Administrator authority to approve up to $5,000.00 in Change Orders with
.
.
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ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
15
keeping Council informed as to the cumulative amount. The motion carried
unanimously (5,0).
2. Pay Request #4
Mr. Lynch explained Rochon Corporation had submitted their Pay Request #4 in the amount of
$195,892.45. The pay request covered the period ending December 30, 2000. Architectural
Alliance had visited the site and found the percentages for work completed were accurate. The
percentage of the contract amount applied for was 19.7% (minus a 5% retainage of$28,996.99).
Staff recommended approval of the payment of $195,892.45 to Rochon Corporation.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve Rochon Corporation's Payment Request #4 in the amount of
$195,892.45. The motion carried unanimously (5-0).
3. Professional Design Services Fee, Architectural Alliance
Mr. Lynch explained Architectural Alliance was requesting additional fee for professional design
services. Architectural Alliance's basic service fee of $162,500.00 was established in 1998 at
8.6% of an estimated construction budget of$I,887,750.00, The City had decided to proceed
with a $2,942,000.00 construction project. Architectural Alliance was requesting an adjustment
of their fee in the amount of $22,280.00 based on the accepted construction budget less the cost
for the extension of the utilities and the $65,000,00 budget allocated for the basement.
Mayor Probst expressed concern this was not a sliding scale and the 8.6% was a fixed rate.
Councilmember Larson expressed concern that this would keep occurring, and Architectural
Alliance should have known what their cost structure was prior to the development.
Councilmember Grant agreed.
Mayor Probst stated the City did change the scope of the project and believed this particular
charge was fair.
Councilmember Larson asked why did they not draw the line at this time, instead of the next
time Architectural Alliance asked for a fee adjustment.
Mayor Probst responded they would be entitled to payment on number I. Councilmember
Larson agreed, but expressed concern with paying them for number 2.
Councilmember Rem requested a copy of the Contract that was signed by the City.
Councilmember Larson agreed.
Mayor Probst suggested deferring item number 3.
.
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ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
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Councilmember Grant requested staff to pay special attention to Contracts and delineate if they
are based on a percentage, or based on a fixed fee.
ADMINISTRATOR COMMENTS
A. Valentine Hills Elementary School, PT A Request for Cooperative Financing of
Playground Equipment.
Mr. Lynch stated this was a request for some modification of the existing playground equipment.
The petition did not state all of the information, The Parks, Trails and Recreation Committee did
not support the project.
Councilmember Grant believed this was to expand the playground equipment. He indicated the
playground was used by the neighborhood and surrounding areas, as well as the school.
Councilmember Larson indicated Parks and Recreation had decided unanimously not to expand
the equipment because it was wrong for the City to be paying for improvements made to a
School District facility.
Councilmember Aplikowski asked if they financed some of the equipment, was the City liable
for injuries.
Councilmember Rem asked what arrangements the City had with the school for the use of the
facility. Mr. Moore replied the facilities were used, which the City paid a fee for.
Councilmember Larson stated the playground equipment they current had was a nice facility and
he did not believe the City should be spending money on this.
Councilmembers Aplikowski and Rem asked that a formal presentation be made to the Council.
Councilmember Grant stated all of this would be looked at during the 10'year comprehensive
plan and suggested this be tabled until the plan was prepared. Councilmember Larson agreed.
Councilmember Aplikowski suggested Valentine Hills Elementary School PT A put in a request
to a charitable gambling association for assistance,
COUNCIL COMMENTS:
Mayor Probst stated he had spoken with Michael Fix, Commanders' Representative at the Twin
Cities Army Ammunition Plant (TCAAP), was advised that the Quit Claim Deed to the new City
Hall would be delivered within the next 24 to 48 hours. He asked the Council if they wanted a
formal ceremony on February 12, 2001 for the handing over of the Deed. He asked staff to
inform Mr. Fix about the ceremony,
Mr. Post stated the City website was up and running.
ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
17
.
Councilmember Grant stated the Finance and Operations Committee met in January and the main
item to be worked on in 2001 was for additional members on the Committee.
Councilmember Larson stated the Parks & Trails Committee met and spent most ofthe time
discussing plans for the Comprehensive Plan.
Councilmember Larson stated a discussion had taken place at the Fire Board Meeting regarding
the Lake Johanna Volunteer Firemen's Benefit Association, Inc. He stated the City was paying a
portion of the contributions that went into the benefit fund, in addition to two other sources of
contributions. This year they came to the Fire Board to increase the amount came out of the
Alliant Tech money. They requested an amount of$IO,OOO.OO be put in both this year and next
year. He asked for direction as to what the City wanted from the Fire Department. He stated the
Fire Department had indicated it was becoming more and more difficult to retain qualified
firemen, so if the benefits were attractive it would bring in more qualified firemen. Mr. Post
indicated that State Fire Relief Aid was also contributed to the fund as an additional revenue
source.
Mayor Probst indicated the Alliant TechSystems money had always been a source of contention
with the City and expressed concern the City had no right to Station 1 or the equipment that was
in there. He stated he did not see where the City was benefiting from this. He stated he did not
support this request.
.
Councilmember Aplikowski stated she did not have a feeling one way or the other regarding this.
Councilmember Rem stated she also did not have a feeling regarding this.
Councilmember Larson stated the website looked very nice.
Councilmember Larson asked why they had not talked about putting the new City Logo on the
two City water towers. Mr. Stafford replied he would inquire what the cost to do this would be.
Councilmember Aplikowski stated Dave Sand had been elected Chair of the Cable Commission
and expressed concern with the Planning Commission selections, Mayor Probst stated he had
also received comments regarding the Planning Commission selections.
Councilmember Rem stated the Newsletters Committee was meeting on Wednesday. She also
reported the Northwest Youth and Family Services was having their retreat this Friday and
Saturday.
Mayor Probst presented a summary of the Ramsey County/MnDOT - TCAAP discussions. He
indicated there was a meeting scheduled for February 15,2001. It appeared they would be
proceeding without MnDOT at this time. He stated the public works site might be moved off
Highway 96 frontage.
.
Mayor Probst asked to see the questionnaire that was prepared for the comprehensive plan,
Mayor Probst stated the website looked very nice.
.
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ARDEN HILLS CITY COUNCIL - JANUARY 29, 2001
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Mayor Probst stated announced the an event sponsored by Mayor Coleman at the Winter
Carnival being held this Saturday if any Councilmember were interested in attending,
ADJOURN
MOTION:
Councilmember Grant moved and Councilmember Larson seconded a motion to
adjourn the meeting at 10:52 p.m. The motion carried unanimously (5,0).
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
There will be a Special Council Meeting held Monday, February 5, 2001 at 7:30 p.m. at the
Arden Hills Council chambers.
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CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING
FEBRUARY 5, 2001
7:30 P.M. _ ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDERlROLL CALL
pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:32 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem.
Absent:
None,
Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne
Stafford; City Accountant, Terrance Post; City Engineer, Greg Brown, BRW; and
Recording Secretary, Kathleen Altman.
ADOPT AGENDA
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to adopt the agenda for the February 5, 2001, regular City Council meeting. The
motion carried unanimously (5-0).
SENATOR MADY REITER
Senator Mady Reiter handed out the City's Bill to exempt the City Hall from the 6.5% sales tax,
She also handed out the Senate Briefly Magazine. She stated she sat on the Transportation
Committee, the Taxes Committee, and State and Local Government Operations. Senator Reiter
gave a brief overview of what was happening in the Senate currently and what was expected to
happen in the future, including what projects were expected to be completed to help ease the
transportation issues. Senator Reiter provided her telephone number at the Capital.
Mayor Probst asked if Senator Reiter thought the sales tax bill had a reasonable chance of being
passed. Senator Reiter replied she believed it had a good chance of being passed. She stated she
would know better within the next week or two. She stated if any Councilmembers could come
to the Senate when this Bill gets to the floor, it would be helpfuL
Mayor Probst asked for the status of the HACA/LGA money, Senator Reiter stated the Governor
had stated all of the K,l2 education would be given at the State level, and he wanted to remove
all of the 6,5% sales tax across the board for the local government, as well as redoing the
HACA/LGA. It was proposed HACAlLGA would be distributed by need.
Mayor Probst asked how the 35W Corridor Coalition's anticipated request for future projects
would be received. Senator Reiter stated she would bring this up to the Transportation
.
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ARDEN HILLS CITY COUNCIL - FEBRUARY 5, 2001
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Committee and the Senate. She stated she knew this was an important issue and would reiterate
to the Senate how the northern metropolitan area was not getting adequate transportation money
to improve the transportation issues in this area.
CONSENT CALENDAR
A. Claims and Payroll.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve the Consent Calendar and authorize execntion of all necessary
documents contained therein. The motion carried unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
No public comments were made.
UNFINISHED AND NEW BUSINESS
A.
Pay Request #1,2001 Sanitary Sewer Rehab
Mr. Brown explained the City had awarded Gridor Construction, Inc. of Plymouth, MN the 2001
Sanitary Sewer Rehabilitation Project on January 8, 2001 for a total contract amount of
$302,484,00, Only the base bid for this project was awarded, bid alternatives 1 and 2 were not
accepted. Mr. Brown stated the contractor had begun the testing and sealing of the sanitary
sewer mains. Shop drawings had been submitted and approved for the lift station reconstruction
work and the contractor anticipated beginning this work within the next few weeks. The City
Engineer recommended Council approve Pay Estimate # 1 for Gridor Construction, Inc. of
Plymouth, MN in the amount of $1 0,814.66. A retainage of 5% was being held for this project.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to approve Gridor Construction, Inc's Pay Request #1,2001 Sanitary Sewer Rehab
in the amount of$10,814.66. The motion carried unanimously (5,0).
B. Security System Recommendations and Requests for City Hall
Mr. Stafford explained that members of the new City Hall Security and Maintenance Committee
had recently toured the Guidant Corporation facility, the Medtronic headquarters and the
Shoreview City Hall and Community Center, with their respective Security Managers. The
Committee was looking for ideas and recommendations for access control and alarm systems for
the new City Hall. Each of the facilities visited used and recommended a proximity card type
entry system. These cards, could be programmed in-house to allow access into any single door,
all doors, or any combination of doors setup with proximity technology. Usets would only need
to hold their cars in front of a sensor and the door would automatically unlatch for six to eight
ARDEN HILLS CITY COUNCIL - FEBRUARY 5, 2001
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seconds, allowing access. The proximity system than automatically records who entered and at
what time.
Mr. Stafford stated each Security Manager also endorsed the following:
. A closed circuit TV camera focused on the main City Hall entryway, as neither the
receptionist nor any City Hall office had the entryway, restrooms, or the Council's door
to the Council Chambers, in view from their work station, A television monitor would be
placed at the reception desk.
. A motion detector near the main entrance, which would provide a subtle alert to the
receptionist of people approaching the main door.
. Motion detectors strategically placed within the building.
. Two-distress alarm switches, one at the Council dais and one at the receptionist's desk.
. One TV camera focused on the City Hall parking lot, also monitored at the receptionist's
desk. (One split screen monitor)
Mr. Stafford stated a ballpark estimate for the access and alarm system was $35,000,00 to
$45,000.00, including software, product and installation. Monitoring costs for the alarm system
. were estimated to be $25,00 to $30.00 per month,
Mr. Stafford stated the Security and Maintenance Committee supported a proximity card access
control system and recommended Council authorize staff to contract with the vendor staff
believed provided the best value for the project to provide access control and alarm installation,
Mr. Stafford indicated Council would need to approve this tonight if they were interested in the
proximity card access because the wiring had already been started and doors had already been
ordered.
Councilmember Rem asked how much was budgeted for a security and monitoring system, Mr.
Post replied the current budget assumed the same system as the City Hall had now, which was a
lock and key system. There is nothing in the construction contract for a security system.
Mayor Probst suggested at least putting in the conduit boxes at this time, in the event the City
wanted to add this type of a security system in the future.
Councilmember Grant stated the proximity card system allowed for a lot of flexibility and had
advantages over the traditional key and lock system.
.
Councilmember Larson stated he also agreed the proximity card system allowed for a lot of
flexibility. He asked if that kind of security system could be justified with the number of staff
the City had. He stated he believed the lock and key system would be sufficient. However, he
was in favor of putting in the conduit boxes at this time in the event the proximity card system
ARDEN HILLS CITY COUNCIL - FEBRUARY 5, 2001
4
.
would be put in place in the future. He stated he was not certain about the camera in the parking
lot and the camera in the lobby area. He indicated though he did understand the concern with the
receptionist not having a direct line of vision to the main door.
Councilmember Rem expressed surprise this issue had not been thought of before. She stated
because it would be a public building, it would make sense to have the proximity card system.
She stated her only objection was the cost of the system and that this issue had not been brought
up before now.
Councilmember Aplikowski asked ifthe main lobby doors would be glass or wood. Mr. Stafford
replied they would be glass.
Councilmember Aplikowski stated she was hesitant to approve the whole security system, but
did possibly see the need for this type of a system in the future.
Mr. Lynch stated if the City Hall would be open after hours, a flexible security system would be
the best type of system to obtain.
Councilmember Rem stated with a proximity card, there would be no issue of setting off the
building alarm system, which would reduce false alarms.
.
Councilmember Grant stated an advantage would be knowing who accessed the door at what
time and a regular, keyed system would not allow that. He also stated the doors could be coded
to be locked at certain times, so nobody could access the building after certain hours.
Councilmember Larson asked how many direct doors gain access to the City offices. Mr.
Stafford replied there would be three doors.
Councilmember Larson stated he believed they should wire for the system, but was hesitant to
approve the system at this time.
Councilmember Aplikowski asked how the City would pay for this if they decided to approve the
system. Mr. Lynch replied this would be an issue they would need to discuss, He stated another
cost not originally in the estimate was the charge for an emergency back,up generator, as well
other charges that had come up recently.
Mr. Post stated in the absence of a proximity card system, the same access and security system
the City Hall currently has in its leased offices would be the system that would be in the new
City Hall when it opened.
Mayor Probst directed staff to deal with whatever needed to get done with respect to conduit and
wire at this time and Council would decide in the future as to the rest of the security system.
Councilmember Larson agreed and stated once the City was in the building for a few months,
. they may see the need for a proximity system at that time.
.
.
.
ARDEN HILLS CITY COUNCIL - FEBRUARY 5, 2001
5
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to authorize staffto proceed with the conduit and wiring to the doors,
reception desk, and Council dais. The motion carried unanimously (5,0).
ADMINISTRATOR COMMENTS
Mr. Lynch stated Representative McCollum wanted to attend workshop on February 20, 2001.
Mr. Lynch indicated the Army National Guard was still in an on, going discussion with the City
regarding the size and specifications of their space.
Mr. Lynch stated Mike Fix would be in attendance at February 12,2001 meeting to turn over the
Deed to the new City Hall.
Mr. Lynch asked Council's input if they were opposed or in favor of liquor sales in grocery
stores.
Councilmember Aplikowski stated she opposed that proposal because many small business
owners owned liquor stores and this would be taking business away from the small business
owner,
Councilmember Grant stated he was also opposed.
Mayor Probst stated he was opposed to this also.
Councilmember Larson stated he was not opposed to this proposal. He stated it might create
competition to the small liquor storeowner, but the business world was constantly changing and
there was not a good reason why the sale of wine should not be allowed in grocery stores.
Councilmember Rem stated she was also opposed to this proposal.
Mr. Lynch stated at the League of City's group, all of the cities had opposed this proposal.
Councilmember Aplikowski asked staff to prepare a proposal regarding this issue for the next
Council meeting.
Mr. Lynch stated the anticipated generator cost would be $25,000 to $50,000. The Technology
Group was recommending this generator to protect the computer equipment in the new City Hall
in the event of a power failure or some other emergency. He stated the issue would be where to
place the generator because it ran on diesel fuel.
Mayor Probst requested stafflook into the possibility of using this generator in other areas of the
City as well and not just for the new City Hall.
.
.
.
ARDEN HILLS CITY COUNCIL - FEBRUARY 5, 2001
6
COUNCIL COMMENTS
Councilmember Grant noted the Operations and Finance Committee would meet on February 15,
2001.
Councilmember Larson had no comments.
Councilmember Aplikowski stated the Planning Commission meets Wednesday. She stated she
did receive a performance review from Councilmemher Larson, as well as her own and reminded
the other Councilmembers to fill out their performance reviews.
Councilmember Rem stated she had a couple of corrections to the Parks questionnaire, She
stated the Newsletter Committee met last week, and there was some discussion of meeting with
the website task force. She stated the Northwest Youth and Family Services retreat was last
weekend and gave a brief summary of what was discussed at that retreat.
Mayor Probst stated the 6:00 p.m. start time on February 12,2001 would open with the Council
meeting. He asked if Council wanted to take formal action on February 12, 2001, or if they
wanted to take formal action this week. Mr. Lynch stated the official document would already
have their signatures on it.
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to approve the Proclamation and 50th Anniversary Celebration. The motion
carried unanimously (5-0).
Mayor Probst stated he received notice there were openings on the Transportation Advisory
Board if any Councilmember had an interest in being on that Board.
Mr. Lynch stated March 2, 2001 and March 9,2001 would be the dates for the retreat from
approximately noon to 6:00 p.m. or 7:00 p.m.
ADJOURN
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to adjourn the meeting at 9:07 p.m, The motion carried unanimously (5,0).
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, February 12, 2001 at 6:00 p.m. at the Holiday
Inn, Continental Ballroom, 1201 West County Road E, Arden Hills.
.
.
.
.
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
FEBRUARY 12, 2001
6:00 P.M. _ ST. PAUL HOLIDAY INN NORTH, 1201 WEST COUNTY ROAD E
CALL TO ORDERlROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order a regular
City Council meeting at 6:20 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem,
Absent:
None.
Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne
Stafford; City Accountant, Terrance Post; Planner, Jennifer Chaput; Parks and Recreation
Director, Thomas Moore; Recreation Program Supervisor, Michelle Olson; Public Works
Maintenance employees, Fred Reed and Mike McKinney; Parks Maintenance employees,
Fred Bell and Scott Freyberger; Receptionist, Pam Sweeney; Senior Accounting Clerk,
Sandy Berres; City Engineer, Greg Brown, BRW; City Attorney, Jerry Filla; and
Recording Secretary, Sheila StowelL
ADOPT AGENDA
Due to the nature of the meeting, Mayor Probst dispensed with formal approval ofthe evening's
meeting agenda,
Mayor Probst welcomed those in attendance for the City's Fiftieth Anniversary Kick-Off
Celebration; and introduced several ofthe City's former Mayors and Councilmembers, and
recognized several family representatives of other former city dignitaries. Mayor Probst
recognized the work of Council Liaison Aplikowski; Co-Chairs Dan Ashbach and LoAnn
Crepeau and the entire City Events Task Force in preparation for this evening's event and those
planned for the entire year.
NEW CITY HALL FACILITY, RECEIPT OF OUIT CLAIM DEED, DEPARTMENT OF
ARMY
Mayor Probst introduced Mike Fix, Commander's Representative at the Twin Cities Army
Ammunition Plant (TCMP), representing the Department of Army. Mr. Fix formally presented
Mayor Probst and the City of Arden Hills with the Quit Claim Deed for the property on which
the City Hall facility is being constructed.
Mayor Probst, on behalf of the City, expressed appreciation to Mr. Fix for his extensive work on
the conveyance of the property to the City.
. MAYORAL PROCLAMATION AND PRESENTATION
.
.
Mayor Probst read the official proclamation recognizing and initiating the celebration ofthe
City's Fiftieth Golden Anniversary celebrating its incorporation on February 14, 1951.
Mayor Probst introduced Councilmembers Aplikowski, Grant, Larson and Rem, along with City
Administrator, Joe Lynch.
Mayor Probst acknowledged the City's new logo format, and recognized resident Derek Hames
for his efforts in developing the new logo at no charge to the City.
Mayor Probst briefly reviewed the history of the City's incorporation.
Mayor Probst introduced Senator Mady Reiter for presentation of an official State of Minnesota
Resolution commemorating the City's Fiftieth Anniversary, Senator Reiter read the State
Resolution, and further congratulated Mayor Probst and City Councilmembers, residents and
staff.
Senator Reiter brought to the City Council's attention her recent introduction of proposed
legislation regarding sales tax exemption for City Hall construction costs.
Mayor Probst introduced Councilmember Beverly Aplikowski for additional remarks.
Councilmember Aplikowski recognized City Events Task Force members, City staff and those
present from the business community. Councilmember Aplikowski made a plea for additional
historical information from residents and businesses. Councilmember Aplikowski announced
that interviews would be conducted on site during the course of the evening.
Mayor Probst announced the pending publication of a history book of Arden Hills near the end
of 200 I, and reminded everyone to take a paperweight souvenir before leaving the reception.
ADJOURN
Mayor Probst adjourned the business portion of the meeting at 6:40 p.m. for those present to
participate in the Celebration Reception.
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next regular meeting of the Arden Hills City Council will be held Monday, February 26,
2001 at 7:30 p,m. at the Arden Hills City Hall Council Chambers, 4364 West Round Lake Road,
Arden Hills.
.
D1t;(AFT
MEETING MINUTES
CITY COUNCIL WORKSESSION
TUESDAY, FEBRUARY 20, 2001
4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD
.
CALL TO ORDER
Mayor Dennis Probst called the meeting to order at 4:55 p.m. Those present
included Councilmembers Beverly Aplikowski, David Grant, Gregg Larson and
Lois Rem.
Staff present included City Administrator, Joe Lynch; City Accountant, Terry
Post; Public Works Director, Dwayne Stafford; Planner, Jennifer Chaput; and
City Engineer, Greg Brown,
State Senator Mady Reiter and Peter Vesterholt of Architectural Alliance were
also present.
REPRESENTATIVE. BETTY McCOLLUM
e
Mayor Probst introduced Representative Betty McCollum, who in turn introduced
Bill Harper, her Chief of Staff, and thanked the City Council for their invitation to
attend the meeting, and expressed her gratitude for the opportunity to meet with
the City Council and discuss issues related to the Fourth District.
Representative McCollum indicated that she had met with the Mayor and
members of the Arden Hills City Council before she met with Mayor Coleman in
St, Paul.
Issues discussed with Representative McCollum included the Twin Cities Army
Ammunition Plant (TCAAP) and recent events on the property (i.e., acquisition of
Quit Claim Deed for City Hall; licensure of a large portion of the property by the
Army National Guard; recent interest by General Services Administration to meet
with the City Council to discuss their role in the redevelopment of the property;
and the Ramsey County/Arden Hills/Army National Guard maintenance facility.
Representative McCollum indicated that she would be willing to assist the City in
their attempts to obtain excess property, but indicated that she would need a
packet of information, including further detailed planning scope, indication from
the neighboring and abutting communities that they agreed with going forward
and are aware of the attempts by the City of Arden Hills to do so; and the
compatibility of the plan by the City with the Vento Re-Use Plan.
e
Senator MOOy Reiter inquired what she could do for the City of Arden Hills
regarding transportation in an upcoming meeting she would be having with the
Commissioner of Transportation. The City Council discussed the Highway 96/1 0
.
ARDEN HILLS CITY COUNCIL WORKSESSION - FEBRUARY 20, 2001
DR AC\ r.-"1!'"
. "JJ i\ t I
interchange, the Highway 96/1-35W interchange; and the 1-35W Corridor
Coalition plan for approach for alternative transportation funding.
e
CITY HALL CONSTRUCTION, ARCHITECTURAL ALLIANCE, FEE FOR
SERVICES
City Administrator Lynch presented a memorandum dated February 16,2001, that
he had provided to the City Council indicating his recommendation that the City
Council consider paying Architectural Alliance an adjustment for their re-bid and
construction phase administration in the amount of$20,844.00.
Peter Vesterholt, of Architectural Alliance, presented his information indicating
his desire to collect the fee of$22,289.00. The City Council discussed the pros
and cons, and the numbers used, and reached an understanding that the
Administrator should bring forward a request for payment for $22,289.00 under
the Consent Agenda at the regular City Council meeting on February 26, 200 I.
TWIN CITIES ARMY AMMUNITION PLANT (TCAAP) AND PAVEMENT
MANAGEMENT PLAN (PMP)
City Administrator Lynch brought forth his memorandum dated February 16,
2001 in which he wanted the City Council to have a discussion regarding what
direction they wanted to pursue with TCAAP and the PMP.
City Council discussed the issues, and determined by consensus that they would
like to hold a TCAAP discussion at their regular Council meetings, one hour
before the regular agenda, for at least the next two to three months (i.e., March,
April and May of2001).
e
With the PMP, there was considerable discussion regarding the approach to that,
and resolution to re-establishment of a plan. However, no consensus was reached
on whether to regularly schedule it at a regular City Council meeting, or a Council
Worksession.
All Councilmembers agreed that both should be brought up as to goals and
objectives for the City for 200 I.
MISCELLANEOUS ITEMS
COUNCIL AND STAFF REPORTS
City Administrator Lynch distributed information from the Facilitator for the
2001 Staff/City Council Retreat and strongly urged the City Councilmembers to
complete the DiSC profile, which was a tool that the Facilitator would use to help
the City Council see the different decision,making styles of each City
Councilmember, and attempt to bring forward a decision-making model to use in e
ARDEN HILLS CITY COUNCIL WORKSESSION - FEBRUARY 20, 2001 DRAfT
e
any and all future decisions. Council indicated a desire to possibly reconsider a
timeframe for the two Friday Retreat days. Staff was directed to contact the
facility to see if the Friday, March 2nd time could be moved from an 8:00 a.m. to
4:30 p.m. timeframe from a 12:00 Noon to 8:00 p.m. timeframe; and if the start
time on March 9th could be moved back to a 9:00 a.m. start time, rather than 8:00
a.m, City Administrator Lynch will check with the facility and the Facilitator,
and get back to the City Council.
Mayor Probst updated the City Council on the meeting that was held on Thursday,
February 15,2001 with the Army National Guard and Ramsey County concerning
establishment ofajoint cooperative maintenance facility. All parties agreed that
they no longer wanted to be involved with the Minnesota Department of
Transportation in considering a more expansive facility. Mayor Probst indicated
that he had placed the City of Arden Hills in charge of the process for the next
step, which was to hire an architect to begin design plans for the joint and
cooperative facility. The City Council discussed the role and function of the
Public Works Task Force and when discussion and decision would potentially
take place regarding the City's actual intent of going forward in a cooperative
venture with either Ramsey County or the Army National Guard for such a
facility.
e
Public Works Director Stafford commented on Ramsey County Transportation
Improvement Plan (TIP), and the fact that the Segment II on Highway 96 had
been moved up to a 2002 schedule; County Road I from Schutta Road east had
been moved up to a 2002 schedule; the combined City cos! had gone up from an
approximate $235,000 to an approximate $700,000. The Council inquired
whether the City's MSA funding could be used for the City's portion of costs
related to County Road 1. City Administrator Lynch responded that he did not
know, but would return with an answer to the City Council.
City Councilmembers inquired about the potential Public Works vehicle purchase
on the Consent Calendar Agenda for the February 26, 2001. Councilmember
Grant indicated a desire to look at the piece of equipment that was being replaced.
Councilmember Rem updated the City Council on the Website Task Force and the
meeting that would be taking place shortly.
ADJOURN
The meeting was adjourned by consensus at 7:38 p.m.
Respectfully submitted,
e
Joseph p, Lynch
City Administrator
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'l'
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 02/26/01 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING (02/05/01\
PAGE 1 OF 3
. . cr<;.~: ", :"cILiiA~t...
18978
18979
18980
18981
18982
18983
18984
18985
18986
02/09/01
02/09/01
02/12101
02112/01
02/12/01
02/14/01
02/15101
02/16/01
02/20/01
Gridor Construction, Inc.
Si Solutions
Affmi Plus Federal Credit Union
leMA Retireinent Trust - 457
Public Em 10 ees Retirement Association
XcelEner
MN De artrnent of Revenue
Stanton Grou - FSA De artment
Berres Sand
10,813.66
645.75
3581.96
1,863.58
3,214.52
2,101.67
1,334.00
1 076.90
91.94
Pa #1 - Lift #8 Reconstruction
Framed Proclamation Certificate
Second Febru Pa roll
Second Febru Pa 011
Second Fehru Pa roll
Janu Service
Sales Tax Janu
Da care!Medical Reimbursement 2/02/01
Mi(ea c/Ex ense Reimbursement
Notc: Checks for unpaid claims totaling $80,682.92 were mailed on February 6, 2001
after approval at the February 5, 2001 Council Meeting. They were check numbers
18938 -] 8977. This sequence corresponds to unpaid temporary numbers TOl . T40.
Check numbers 18936 - ]8937 were used for alignment.
SubtotaJ ~ Paid Claims
24,723.98
Paid Claims From Above -
24,723.98
Add Unpaid Claims, Page 3 of 3 ~
286598.97
Total Accounts Payable Claims
for Council Approval, 02/26/01 _
311 322.95
..nllyl"""",n'.'J'O'Y".loI,I.;m'l
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 02/26/01 COUNCIL MEETING
PAGE20F3
UNPAID CLAIMS REGISTER:
'UltRlfA'tili i:WMj)j)I!iI't',""
TOI 02127/01 Accurate Press, Inc. 1,029.33 LogoJLetterheadlEnveloDes/Cooies
T02 02127/01 Advantage PaDer 237.65 Paper Towels & CUDS
T03 02/27/01 AMB Property LP 4,388.00 March RenUGcn Goer Exp
T04 02127/01 Animal Control Services Ine 644.24 Doweat Enforcement~JarlUary
T05 02/27/01 Arden Hj]]s Tire & Service Center 10.30 Tire Mount #4298
T06 02/27/01 Brunn LuAM 240.00 February Cleaning, City Hall
T07 02/27/01 Cable, Nopaluck 55.00 Refund-Basketballil'loor Hockey
T08 02/27/01 Clutch & V-Joint Brooklvn Park, Inc. 103.87 #8 Lift - Driveshaft
T09 02/27/01 Comorate Express 285.01 Office Supplies/Copy PaDer
TIO 02/27101 Dinn Bros. 869.14 Paper Weights ~ 50th Anniversary
Tll 02/27/0 I Dragich, Terry 2.94 Class Supplies - Y DUth Hockey
TI2 02127/01 Electro Watchman, Inc. 23963 Alarm System - CH - Feh, ADr 2001
TI3 02/27/01 FrattaIlone's Hardware, Inc. 47.90 February Purchases
TI4 02/27/01 Garvey, Debra 30.00 Refund - Flail F ootbaIl
TI5 02/27/01 Glenwood Inglewood 14.88 Springwater - City Hall
TI6 02127/01 Government Finance Officers Assoc. 130.00 Membership 5/1101,4/30/02 T. Post
TI7 02/27101 Har Mar Lock & Service Center 18.11 Planning Commission Name Plates
TI8 02/27/01 HYdro Supply COmDany 7431.41 Water Meters & Clins
T19 02/27/01 Ingrahan & Associates, Inc. 2 663.22 Pay #I,ComD Park & Rec Plan
T20 02/27101 LV.a.E. Local 49 262.00 F ebruarv Payroll Deductions
T21 02/27/0 I Johnson, San<h:. 30.00 Refund - Flag Football
T22 02/27/01 Kath Auto Parts 85.39 February Purchases
T23 02/27/01 Krawczyk, Sarah 30.00 Refund - Flag Football
T24 02/27/01 Labor Relations Associates 231.75 Consultant Fees 1/1~1/5!OI
T25 02/27/01 Lake Country Service Co-on 120.00 200 l Membership Fee
T26 02/27/0 I Lillie Suburban Newsnaners 166.96 Legal Notices
T27 02/27101 L TO Power Equipment 84.14 4 Ply Tire #4995
T28 02127/01 Lynch Joe 9.55 Rolls - Labor Management Meeting
T29 02/27/01 Mac Queen fuI!Jinment, Inc. 796.66 Renair Dump Truck Hoist #110
130 02/27101 Met Councit Environmental Services 40,745.40 March Sewer Charge
T31 02/27/01 Metrocall 53.25 Replace Lost Pa2:cr
T32 02/27/01 MN Department of Health 300.00 Water School - Parks
133 02/27101 .MN Utility Contractors Association 180.00 Comp Person Training - OW & SF
II Total- Unpaid Claims ___ 61,535.73 II
..ndyl'W>II"'f"..b1~'oI.im_,1
.,
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'I[
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 02/26/01 COUNCIL MEETING
PAGE 3 OF 3
UNPAID CLAIMS REGISTER:
,nM~'#...ltRliAft..' ....................bl:iitt..._
...'liM ...<....
.. ,.... '.".
T34 02/27/01 Modem Screen Design 843.48 50th Anniversary Banners
T35 02/27/01 Moonev & Comnanv,- Inc. 1,848.40 Banner Brackets & Installation
T36 02/27/01 Morton Salt 1,558.25 Road Mix
T37 02/27/01 N Suburban Communications Commission 11.067.18 2001 Commission Membershin Contribution
T38 02/27/01 New Brill'hton, Citv of 870.00 2001 Ramsev Co. GIS User Fee
T39 02/27/01 Nordeen Eric 23.07 Milealle Reimbursement
T40 02/27/01 North Metro Insnection Inc. 357.20 Janu~rv Electrical Insnections
T41 02/27/01 Northern Water Works SUDolv 192.36 Renair Clarno
T42 02127/01 Non Comoanv 93.26 Hvdraulic Fittinlls - Plows
T43 02/27/01 Oxvl7en Service Co., Inc. 105.62 Cuttrnp' & Weldin!;! Sunnlies
T44 02/27/01 Plaisted COillnanies Inc. 1,494.69 Ice Control Sand
145 02/27/01 Post Terrance 28.64 MileaE!:e Reimbursement
T46 02/27/01 Ramsev County 55812.22 Februarv Law Enforcement
T47 02127101 Roseville, City of 138,752.05 4('100 Water Purchase 94Mf(5) Compaq Workstations
T48 02/27/01 Scheele Terrv 30.00 Refund. Fla. Football
T49 02127/01 Sensible Land Use Coalition 30.00 "What Creates Communitv".J. Chanut
T50 02127101 Skvhawks Sports Academv 900.00 200 I Winter/Snrinl! Prol!rams
T51 02/27/01 Stafford, Dwame 37.96 Mileape Reimbursement
T52 02127101 Swanson, Amv 10.00 Refund,Ooev Gooe-;;-
T53 02/27/01 Tanzet Stores 51.82 PhoneslFilm
T54 02/27101 TimeSaver Off-Site Secretarial 425.75 Recordin. Secretary. CC. 1/29 & 2/05
T55 02127/01 Ton Temporary 2 294.25 Temn Office Assistant WE 1128 - \\IE 2111
T56 02/27/01 Viking Electric SunDlv 62.03 Lift Station Relav Switch
T57 02/27/01 Waste Manal!ement - Blaine 204.63 Waste Removal- 1440 W Hwv 96
T58 02/27/0 I West Weld 79.71 Shon SunnIies
T59 02127101 Xcel Ener~ 7,890.67 Janu~lVfFebruarv Service
Subtotal, Page 3 of 3 . 225,063.24
Pape 2 of 3 Broupht Forward. 61,535.73
Total Unpaid Claims ___ 286,598,97
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: February 6, 2001
TO: Joe Lynch, City Administrator
,/",
FROM: Dwayne Stafford, Public Works Director '/:;
SUBJECT: Vehicle Purchase
Back!!round
The Arden Hills Public Works Department is currently on an eight-year replacement
cycle for the City's smaller vehicles, which are used daily. The City's two, 1 ton
dump/plow trucks purchased in 1993 were scheduled for replacement in 2001. Stafflast
year decided to replace one of those trucks in 2001 and the other in 2002. This would
flatten out the spending for those years,
Uses
The I ton trucks plow and sand as the larger trucks do, but generally take on the shorter,
narrower areas and cul,de,sacs where maneuverability is a factor. In the summer the one
tons are used for blacktop patching, as they are lower and easier to shovel from. Other
uses are hauling brush and debris, pulling trailer equipment, plus general hauling and
transportation. These are the most versatile trucks in the City's fleet.
Current Trucks Condition
Both trucks have approximately 40,000 miles on them. This seems relatively few,
however plowing and salting take an unusual toll on small trucks. Both trucks are kept
running well, but are high maintenance vehicles.
Proposed Replacement Vehicle
The Public Works Department has budgeted $55,000 to replace each I ton truck with a
1 Y:, ton truck. These will be the same size trucks with heavier components, such as
frame, brakes, springs, axles, etc.
Costs
The City has received a quote from Superior Ford in Plymouth to provide an F,450 Ford
meeting the City's specifications for a total net cost of:
50,769.00 Base Price
3,299.86 Sales Tax (6,5%)
800.00 Painting AH Tan
$54,868.86 Total Cost
Recommendation
The Arden Hills Public Works Director recommends the City Council authorize staffto
purchase one new Ford F-450 4x4 through the Minnesota State Cooperative Purchasing
Agreement from Superior Ford, at a net cost of$50,769.
L
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
February 16,2001
TO:
Mayor and City Council
FROM:
Joe Lynch, City Administrator
SUBJECT:
Architectural Alliance Request for Re-Bid and Construction Phase
Administration Cost Adjustment
Recommendation
Staff recommends that the City Council authorize payment in an amount equal to $20,844.00 to
Architectural Alliance for the difference in designing and construction phase portions of the
contract, due to the change in the scope of services, and the construction cost adjustments, on the
construction of the new City Hall.
Backeround
In July of 1997, the City received a proposal letter from Architectural Alliance for services based
on a building and site budget of$I,120,000. There was no fee agreed to at that time, but the
e following cost for services was outlined per the AlA contract.
. In Article 12 of Section 2.2 and 2.6
Schematic Design 15%
Design Development Documents 20%
Construction Documents (whicb included 40%
drawings and specifications)
Bidding Assistance 5%
Construction Phase Administration 20%
In August of 1998, the building and site plan was adjusted for a building of 15, I 02 square feet at
a proposed cost estimate of$2,151,913.00. In September of 1998, the agreed-upon fee was
$99,800.00, based on a 10,000 square foot building at a cost of the building and site of
$1,120,000. That was adjusted up to a $184,500, fee, based on the previously aforementioned
size of the building and size estimate.
In October of 1998, an amendment letter was signed by the City of Arden Hills and Architectural
Alliance agreeing to a fee of$162,500.00, based on the same size building (15,102 square feet)
and site design plan, and a furnishings budget was established at $150,000.
e
In December of 1998, Article 11.2.1 was amended to allow for the provision that if the City of
Arden Hills increased the size of the building, or the budget beyond the $1,187,750.00, the fee
for basic service and site design would be adjusted as mutually agreed upon.
f
Memorandum, Architectural Alliance Request for Re,Bid and Construction Phase
Administration Cost Adjustment
e
Page Two
February 16,2001
In April of2000, the estimated cost of the building rose to $2,942,000.00 for the same size
building, based on adjustments that included utility work, expansion of the basement, and stone
exterior. In March of that year, we were sent a letter by Architectural Alliance alerting us to the
fact that they would be asking for an increase in their fee, adjusted according to Article 11.2.1.
At this time, it seems to come down to what Architectural Alliance should be paid, not if they
should be paid. I've done the following calculations, based on the contract language, and my
understanding of the relationship between the architect and owner. I've deducted out $315,000
from the $2,942,000 cost for the stone to bring it into alignment with the previously mentioned
cost of$I,887,500.00. .
20% of8.6% of $2,627,000 $45,184.00
Minus 20% of8.6% of$I,887,500. 32,465.00
Difference 12,719.00
Add back the Re,bid Assistance Fee 8,125.00
New Total $20,844.00
Difference from requested Architectural Alliance $1,445.00
amount of $22,289.00,
e
(This is basically 20% of 8.6% difference between the $2,711.00,00 that Peter
Vesterholt uses, and the $2,627,000 number that 1 use in comparing the
construction phase and re,bid assistance without stone.)
The architect and the City have agreed at this time, that the re,bid assistance fee should be the
same amount, based on the fact that the scope of services shouldn't have expanded once the
drawings and changes in building design had been completed. The architect was paid an
additional $25,000 for the expansion of the basement, the inclusion of the windows, and the
movement of the offices from the second floor to the main level.
I will not be able to be in attendance at the meeting on February 20th. Mr. Post will be in
attendance, and I will update him to allow him to answer any of your questions at the meeting. 1
will also contact you by phone on Friday to properly explain this before the meeting,
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ARLHITHTURAl ALLIANCE
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Febru"'Y 9, 2001
400 C llFTO N AVEN UE so lJTH
Mr. Joe 4'nch
City Administrator
Arden Hills City Hall
Round Lake Business Center
4364 W. Round Lake Rd.
Arden Hills, MN 55112.5794
MINNEAPOLIS, MINNESOTA 55403-3299
TELEP H 0 N E (6121 871-5703
FAX 1612) 871.7212
Re: Professional Design SelVices Fee
New City Hall Project
Comm, No. 97149
Dear Joe:
e
This is a follow up to our March 8, 2000 leller, our January 17, 200 I meeting, and our Janu"'Y 18,200 Ileller
regarding additional professional design fees for the New City Hall project.
R~mlest for Rpbic1 Fpp.
After the project was bid in 1999 (and before it was determined to ultimately rebid the project in 2000 when
the land transfer had taken place), we discussed with the City Council the cost that the City would incur to
rebid the project. In addition to the cost of inflation, these costs would consist of the design team's time to
reissue the bidding documents, be available to answer calls from bidders, issue addenda, attend the bid-
opening, etc. This phase equates to $8,125 or 5% of the original $162,500 total basic services fee. In addition,
the City would incur the costs to reprint the project for bidding in 2000 (approximately $12.500).
There appears to be some confusion about the rebid issue, because the City requested that we revise certain
parts of the project before we reissued the documents in 2000. However, the revisions made were drawing
(scope) changes requested by the City (office relocations, addition of windows, enlargement of the basemen~
etc.) and as such they were an additional ($25,000) service which we were compensated for, These scope
changes did not include our time to rebid the project.
.
The rebidding phase is analogous to the efforts of a realtor to sell the same house twice, The fact that there
were scope changes incOfporated in the second bidding of the project did not change our wolk effort during
"I'
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Mr. Joe Lynch
February 9. 200 1
Page 2 of 3
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the rebid phase of the project. Per our discussions, we have agreed that the fee to rebid the project In 2000
shall be identical to the $8.125 fee we were paid in 1999 even though the construction budget has changed
since our fee was established in 1998 based on a $1,887,500 construction budget.
ReollP.St for Acl.ciitional C:onstmdion Administrntion Fep:
Article 11.2.1 of our contract stipulates that our basic services fee will be adjusted as mutually agreed if the
City agrees to change the construction budget.
Our Basic Services fee of $162,500 was established in 1998 at 8.6% of an estimated construction budget of
$1,887,750. The City has decided to proceed with a $2,942.000 construction project.
In our March 8, 2000 letter, we indicated that we would request an adjustment of our fee based on the
accepted construction budget less the cost for the extension of the utilities and the $65,000 budget allocation
for the basement. The basis for our fee request therefore is:
Accepted Construction Budget
Less Utility Woll<
Less Basement Allowance
Fee Basis
$2,942,000
(166,000)
(65 (00)
$2,711,000
e
Technically, we believe that it is justified to request an adjustment of our entire basic services design fee
based on the increased construction budget. ff we used the same percentage that our current fee is based on,
then our total basic services fee would be $233,146 (8.6% of $2.711,00), an increase of $70,646 over the current
$162,500 basic services lee. Although we are significantly 'in the hole" on the overall basic services fee for the
project and greatly would appreciate an adjustment based on the actual construction budget for all phases of
the project, we realize that such an adjustment may not receive City approval. However, we do need to
request an adjustment in basic services fee for the construction administration phase 01 the project, because
we are administering a much larger constl\lction value than we are under contract to do. Ourwoll< effort is
greater in many areas, including the need to coordinate and review shop drawings for the stone cladding of
the new facility. The basic services fee for the construction administration phase equates to 20% of the total
fee. We are requesting the following adjustment based on the $2.711,000 adjusted construction value:
a. 20% of 8.6% of 2,711.000
b. Less 20% of 8,6% of 1,887,500
c, Additional Construction Administration Phase Fee
$46,629
(32 465)
$14.164
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Mr. Joe Lynch
Pebruary 9,2001
Page 3 of 3
Sllmmal;Y of Current Fee Reml~.s
At this time we are requesting the lollowing lees and lee adjustments:
1. Rebid Pee
2. Additional Construction Administration Pee
$8.125
$14,164
Potential Additional Pee Reouests
As you are aware, there have been many proposed scope chaoges to the project since bids were taken. These
changes include the potential inclusion of an ollice lor the National Guard, a server room, change 01 room
finishes in the community room. modificatioos to the lront counter, and the potential enclosure of an olfice
space on second floor. Whereas these scope change do not appear to be major items, they do take time to
design, administer, meet about. issue proposal requests to the contractor. etc. It is not the practice of
Architectural Alliance to "nickel and dime" our clients for incidental client requested scope changes which
are made during the course 01 a coostruction process. However, we must respect the potential requests Irom
our consultants lor scope changes and willlolWard those to you as we go through the process. [have also
requested of our staff that they keep track of the time associated with these scope changes, because the time
equates to lee that we can not bill lor, and, thus, provides added value lor the City.
We very much appreciate your consideration in this matter. Please call me if you have any questions.
Thank You!
PETER VESTERHOLT, AlA
Principal
cc: Ellsworth
Elliott
Sterner
Cooper
Dowell
File
H;IHQ PROJECl'S119971 199714910ffice \02090 lL l,DOC
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, FEBRUARY 7, 2001
7:30 P.M. - ARDEN HILLS CITY HALL
l>~
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CALL TO ORDER
Chair Steve Baker called the meeting to order at 7:32 p.m.
OATH OF OFFICE
Ms. Chaput asked that Commissioner Erickson take the oath of office. Conunissioner
Erickson read the Oath of Office for his term.
ROLL CALL
Present were Chair Steve Baker, Conunissioners Dave Sand, Warren Pakulski, Stephen
Erickson, Clayton Zimmerman, and Therese Galatowitsch.
Commissioner Terri Duchenes was absent.
Also present were Councilmember Beverly Aplikowski, Planner Jennifer Chaput, and
Recording Secretary Heidi Guenther.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
JANUARY 3, 2001
Conunissioner Zinunerman moved, seconded by Commissioner Sand, to approve the
January 3,2001 minutes as amended on Page 1, Call to Order to read Chair "Baker" and
to correct the spelling of Dan "Ashbach" on Page 7, along with the spelling of John
"Shardalo" on Page 10. The motion carried unanimously (6-0).
PLANNING CASE #01-01 - CORPORATE EXPRESS - SITE PLAN REVIEW -1233
WEST COUNTY ROAD E - PUBLIC HEARING
Chair Erickson opened the public hearing at 7:35 p,m.
Ms. Chaput explained that the applicant, Corporate Express, is requesting site plan review of the
existing facility at 1233 West County Road E for five additional dock doors on the west side of
the building, a dock addition on the north side of the building and a revised parking plan to
accommodate interior and exterior remodeling.
Ms. Chaput stated that Corporate Express approached the City in late 2000 to discuss interior and
exterior remodeling to their facility, She explained they were informed that any exterior
remodeling required a site plan review and any interior remodeling, potentially changing the use
of interior spaces, requires a parking review as part of the same application. Ms. Chaput noted
the property is in the B,2, General Business District.
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ARDEN HILLS PLANNING COMMISSION -FEBRUARY 7, 2001
2
Ms. Chaput explained, internally, Corporate Express is adding to the interior mezzanine and
altering the distribution lines, for greater efficiency. She noted these interior remodeling plans
(only requiring a building permit and are not a part of this packet) required some changes to the
exterior of the building and to the overall parcel.
Ms. Chaput indicated the proposed changes include the following:
. The addition of five 8' x 8' overhead doors on the west side ofthe building to match the
existing doors;
. A new awning above two of the overhead doors to match the existing;
. A 1200 square foot dock addition (-20' in height) on the north side of the building with two
9' x 10' overhead doors for large truck deliveries;
. A 400 square foot compactor pad on the west side of the building;
. Additional landscaping for screening, including three trees to screen the parking from County
Road E and a tree and landscaping to screen the compactor pad;
. Relocation of an electric fence and gate to the south of all of the dock doors and a new chain
link fence with security barb wire on the top, surrounding the entire truck dock area; and
. Restriping ofthe parking stalls to make better use of the property, including the addition of
islands within the dock area for one way parking traffic (restriping gains two more parking
stalls; existing stalls are shown as dotted lines),
Ms. Chaput noted staff recommends approval of Planning Case #01,01, site plan review for
Corporate Express, 1233 West County Road E, for five additional dock doors, a dock addition,
and a revised parking plan, with the following conditions:
I. The dock addition must be no closer than 18 feet from the year property line;
2. All parking stalls and drive aisles must be set back five feet from the property line;
therefore, the six parking stalls and drive aisle proposed at the rear ofthe building must
be eliminated, the area reconfigured to meet the Ordinance and the parking stalls
relocated on site;
3. No additional landscape area may be taken for parking space reconfiguration;
4. The applicant must accommodate two additional handicap parking stalls on site (total of
four) as per the Building Code;
5. All fencing must be located within the property lines, constructed of chain,link to a
height acceptable to the applicant and agreed to by staff; electric and barb wire fencing is
not permitted; and
6. Application for a building permit must be made with the Building Inspector.
Steve Unrah, Vice President of Corporate Express indicated he is in the process of merging two
companies, which is requiring the changes to his company's structures. He stated he knew the
parking would be a concern at this site. Mr. Unrah stated his company has leased additional
space for the sales and financial employees to eliminate some of the congestion at this site. He
noted the alternation in the dock doors would allow for a receiving dock area and an outgoing
dock area.
Chair Erickson closed the public hearing at 7:44 p.m.
Commissioner Sand acknowledged the fact that the applicant was replanting three trees at the
front ofthe lot and thanked the applicant for his efforts.
ARDEN HILLS PLANl\TING COMMISSION - FEBRUARY 7, 2001
3
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Commissioner Erickson questioned if the applicant was aware of the conditions and ifthere was
any concerns. Ms. Chaput stated the applicant was aware of the conditions and indicated no
concerns have been noted to date.
Chair Baker indicated he felt the proof of parking was a little shaky at this time with Flaherty's
Arden Bowl. He asked that the applicant provide the City with a more concrete agreement
between the two parties to show proof ofthe number of additional parking stalls provided off
site. Mr. Unrah indicated he would work on this issue with Flaherty's,
Chair Baker questioned if the addition to the existing structure would match the current building
materials. Mr. Unrah stated the materials would be similar in style and texture,
Commissioner Zimmerman moved, seconded by Commissioner Sand, to recommend approval of
Plalliling Case #01,01, Site Plan Review, for Corporate Express at 1233 West County Road E,
with the following conditions:
3.
4.
. 5,
6.
7.
I. The dock addition must be no closer than 18 feet from the year property line;
2. All parking stalls and drive aisles must be set back five feet from the property line; therefore,
the six parking stalls and drive aisle proposed at the rear of the building must be eliminated,
the area reconfigured to meet the Ordinance and the parking stalls relocated on site;
No additional landscape area may be taken for parking space reconfiguration;
The applicant must accommodate two additional handicap parking stalls on site (total of four)
as per the Building Code;
All fencing must be located within the property lines, constructed of chain, link to a height
acceptable to the applicant and agreed to by staff; electric and barb wire fencing is not
permitted; and
Application for a building permit must be made with the Building Inspector.
The applicant will provide an agreement between Corporate Express and Flaherty's Arden
Bowl stating the number of additional parking stalls provided off site.
The motion carried unanimously (6,0).
This Planning Case will be reviewed at the Monday, February 26,2001, City Council meeting.
PLANNING CASE # 01-02 - GUIDANT CORPORATION - PUD AMENDMENT/SITE
PLAN REVIEWIHEIGHT VARIANCE - 4100 HAMLINE AVENUE - PUBLIC
HEARING
Chair Erickson opened the public hearing at 7:51 p.m,
.
Ms. Chaput explained that the applicant is requesting an amendment to Guidant's Master
Planned Unit Development for a change in the location of a parking ramp, as it exists on the
current Master PUD, and a two level office addition, Building 1. She noted application for site
plan review of the proposed parking ramp has also been made. Ms. Chaput stated the proposed
ramp exceeds the maximum height permitted in the 1,1 Zoning District, requiring a height
vanance.
Ms. Chaput indicated the Plalliled Unit Development (PUD) for the CPI campus was originally
approved by the City in July of 1991 in Planning Case 89,10 and later amended with Planning
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ARDEN HILLS PLANNING COMMISSION - FEBRUARY 7, 2001
4
Case 99,07, She noted Planning Case 99,07 illustrated a parking ramp on the west side ofthe
wooded wetlands, adjacent to County Road F. Ms. Chaput stated it was approved in this location
as a part of the Planning Case.
Ms. Chaput explained in the Master PUD amendment, the parking ramp is proposed to be moved
to the east of where it was approved in the previous case, replacing an existing surface lot. She
stated this parking ramp is proposed to be constructed this year and will be reviewed through a
site plan review application, Ms. Chaput noted the amendment also proposes an additional
building, Building I, between Buildings E and D. She explained no additional plans have been
submitted for review of this structure, as it is not as immediate as the parking ramp.
Ms. Chaput indicated the Zoning Ordinance in Section 5, F, 4, states that the height of a structure
in the 1,1 zoning district shall not exceed 35 feet. She stated this height applies to all structures.
Ms. Chaput noted that the 1,2 and I,FLEX zones allow for a height of 45 feet. She explained the
proposed structure exceeds the maximum height requirement, requiring a variance review (44 feet
where 35 feet is permitted), She stated for this application for a height variance, staff can make the
following findings:
1. Whether the circumstances for which the variance is requested are unique to the property.
A master plan was approved in Planning Case #99-07, showing the future build out of the
property and the need for a parking ramp to accommodate the parking needs ofthe structures.
A parking ramp was envisioned as part of the master plan, making this situation unique from
others that have not planned for, and built according to, this need.
2, Whether granting the variance would be in keeping with the spirit and intent of the City's
Zoning Code.
The intent of the Ordinance is to, "promote the safe and efficient movement of people",
"...protect the public health and welfare by providing the off-street parking of vehicles" and
"to prevent the overcrowding of land". Since a master building plan has already been
approved on this site, with a required number of parking spaces, it is the choice of the City to
have the parking take up more horizontal surface area or to maintain existing greenspace and
build parking vertically. It can be said that a parking ramp on this campus meets the intent of
the Zoning Ordinance to promote safety, better circulation and preserving greenspace.
3. Whether the property in question can be put to a reasonable use without granting of a
variance.
The master plan that has already been approved can only be accomplished through the
addition of a parking ramp. If the variance is not granted to allow this parking ramp, the
building additions that have already been approved can not be built. The property can not be
put to reasonable use (as already approved) without the height variance on the parking ramp.
4. Whether the hardship was created by the property owner.
The City approved amendments to the master PUD for Guidant over numerous years, with
the belief that a parking ramp would eventually be needed to accommodate parking on the
campus. The applicant has City approval to go forward with building expansions and future
buildings on the site. Although the applicant proposed more structures on the site, requiring
additional parking, the City has approved the plans over time. Therefore, the hardship is not
created by the property owner.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 7, 2001
5
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5. Whether granting the variance will alter the essential character of the neighborhood.
The parking ramp is well concealed on the campus by landscaping/wooded areas to the south.
It will be located between parking areas, close to existing buildings on the campus and within
the 1,1 Zoning District. Its construction will not negatively effect or alter the character ofthe
neighborhood.
Ms. Chaput noted staff recommends approval of Planning Case #01,02, Master Planned Unit
Development Amendment and Site Plan Review for Guidant at 4100 Hamline Avenue (including
height variance, 44 feet where 35 feet is permitted) for a parking ramp, with the following
conditions:
1. The circumstances of the request for a height variance are unique to this property as a
result of previous approvals; meet the intent of the Zoning Ordinance; is required for
reasonable use of the property; and will not negatively impact the surrounding
neighborhood;
2. The applicant shall contact Rice Creek Watershed District for the required approvals;
3. The applicant shall amend final plans to comply with the City Engineer's comments in
this memorandum;
4. The applicant shall meet with the Building Inspector and resolve the 60 foot fire lane
requirement between Building C and the proposed parking ramp;
5. Application for a building permit must be made with the Building Inspector.
.
Dave Reimer, Director of Services for Guidant, noted his company continues to achieve growth
and feels the parking ramp would allow for his company to stay on top of the situation without
causing concern for parking in the near future,
Chair Erickson closed the public hearing at 7:59 p.m,
Commissioner Galatowitsch asked ifthe 44 feet height was common within the Guidant campus.
Ms. Chaput noted there was nothing within this campus at 44 feet but they were within the
Guidant Master Plan,
Chair Baker asked for the maximum square footage of the Guidant campus. Ms. Chaput stated
the campus was over 671 ,493 square foot where the current footprint was at approximately
450,000 square feet.
Chair Baker indicated he felt the size of this campus required a parking ramp and noted he was in
favor of the ramp versus additional hard space.
Commissioner Zimmerman questioned if the landscaping would be removed along County Road
F. Mr. Reimer noted the border along the street would be maintained with additional
landscaping planted surrounding the ramp to maintain the elevation.
.
Commissioner Zimmerman asked for a safety plan within the parking ramp. Mr. Reimer
indicated the ramp would be lit, and supplied with surveillance cameras. He noted Guidant has
their own security on site 24 hours a day/seven days a week to secure the campus and proposed
parking ramp.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 7, 2001
6
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Commissioner Sand questioned if the ramp could be placed in lieu of an existing hard surface lot
within the campus. He asked if the proposed location was the best location. Ms. Chaput noted if
Guidant needs an additional ramp, Guidant would need to go through another master PUD
review.
Mr. Reimer stated the site was located as suggested because the manufacturing plant adjacent to
this ramp has the most employee traffic and would allow for the most use,
Commissioner Sand noted on past site plan reviews he has requested photographs ofthe site to
give the Commissioners an idea of the visual impacts of the proposal. Ms. Chaput noted this
request.
Commissioner Erickson asked why there was an assumption that the proposed parking ramp
would exceed the height of 35 feet and require a variance. Ms. Chaput indicated she was not
aware of this assumption but stated this was her feeling after conversations with staff.
Commissioner Erickson indicated the original footprint of the parking ramp showed a larger
footprint and decreased height, which would have met the height variance, He questioned the
change in the request from the applicant and if there were any options for meeting the zoning
requirements. Mr. Reimer stated again that the location was chosen for the convenience of the
employees. He noted the economics ofthe parking ramp brought Guidant to the size and height
proposed within this application.
. Mr. Brasch stated the ratio of build structure on the campus site is limited at this time as they are
at 19% coverage, He noted due to this concern it led Guidant to creating a taller structure than
originally planned within the Master PUD.
Commissioner Erickson explained he was having a hard time finding hardship with this case, He
asked for the number of parking stalls per level of the parking ramp, Mr. Reimer noted there
would be roughly 150 parking spaces per level.
Commissioner Erickson indicated he feels Guidant has a nice campus within the City but stated
concern for the height of the parking ramp at the far comer of the campus. He asked for the
building materials that would be used with this structure. Mr. Brasch indicated the bottom of the
structure would be masonry brick with precast beams,
Commissioner Zimmerman asked if the 44 feet was at the highest point. Ms. Chaput stated after
reviewing the plan the 44 feet was the top height of the structure.
Commissioner Zimmerman asked if the elevation would be altered surrounding the proposed
ramp. Mr. Brasch stated he is only suggesting to slightly lower the elevation surrounding the
ramp to allow for the existing trees to maintain their foundation.
.
Commissioner Sand stated the economics behind this issue cannot drive the hardship for this
case as stated within the City Zoning Ordinance. He stated the previous ramp request would
sufficiently meet the parking requirements and not require the height variance.
Commissioner Sand asked if the larger, taller ramp was warranted at this time, He noted by
overbuilding the ramp at this time, an additional ramp would still be needed in other locations
.
.
.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 7, 2001
7
within the campus not abutting a major intersection. Commissioner Sand stated this would
eliminate the need for a height variance and still allow for approval of the ramp.
Mr. Reimer stated through advanced planning done at Guidant, they see his company out
growing this site by 2007 if they are not allowed to go up.
Commissioner Galatowitsch asked if Guidant considered going underground with a portion of
this ramp. Mr. Reimer stated the water table was too high at this time to allow for this option,
Commissioner Zimmerman noted it was difficult for the Commission to foresee this item
because they don't have a visual ofthe site at this time with the proposed elevations of the ramp.
He recommended that the applicant provide the Commission with photographs portraying this
request.
Chair Baker noted he was confused about the location of the ramp coming into this meeting and
stated he was not happy with the proposed location and height. He stated he would support the
original location of the ramp as stated within the Master PUD.
Chair Baker asked if it was feasible to move the ramp back to the original location. Mr. Reimer
indicated he would review the comments of the Commission but stated he felt the proposed
location would warrant the most use.
Commissioner Erickson suggested that the applicant revise the current plan, lower the ramp one
level and increase the footprint to greater meet the requirements of the City of favor from the
Commission.
Chair Baker noted the Commission may show favor towards an increased amount of parking
spaces with a reduced height in the parking ramp. Commissioner Sand concurred because it
would eliminate the need for a height variance.
Chair Baker asked for comments from staff. Ms. Chaput noted this item could be tabled and
reviewed at the next meeting after the applicant has altered his proposal and provided
photographs ofthe site,
Chair Baker noted he feels the Commission was looking for the applicant to alter the height and
size of the proposed ramp for review. He stated this would lower the visual site lines for the
adj acent street and neighboring properties,
Commissioner Sand asked if the Planning Case could be approved without recommending the
height variance. Ms, Chaput indicated the PUD Amendment could be separated and only table
the Site Plan Review and Height Variance.
Chair Baker asked if a condition could be added on to set a height limit not to exceed 35 feet.
Commissioner Erickson stated if the Council denies this request they would be set back six
months from requesting an additional height variance.
Mr. Reimer asked that the entire item be tabled at this time and not approved in sections.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 7, 2001
8
.
Commissioner Sand moved, seconded by Commissioner Zimmerman, to table Plauning Case
#01-02, PUD Amendment/Site Plan Review/Height Variance for a parking ramp for Guidant at
4100 Hamline A venue, for the following reasons:
I. To allow the applicant time to alter their proposal and report back to the Planning
Commission at the next meeting with a revised parking ramp plan.
The motion earned unanimously (6,0).
This Planning Case will be reviewed at the Wednesday, March 7, 2001, Plauning Commission
meeting.
PLANNING CASE #00-45 - SEMPER DEVELOPMENT - LOT CONSOLIDATlONI
V ARIANCE/SUP/SITE PLAN REVIEW - COUNTY ROAD E & LEXINGTON AVENUE
Ms. Chaput stated the applicant has made the following requests for the property located in the
Northwest quadrant of County Road E and Lexington Avenue, zoned B,2:
1. a lot split of the property located at 1201 County Road E creating two parcels from one;
2. a variance from Section 6(D) #1 (b), proximity to drive,in businesses;
3. a Special Use Permit for a dive,in business in a B,2 District; and
4. a Site Plan Review of a proposed Walgreens on the newly created parcel.
. Ms. Chaput explained the Planning Commission heard the applicant's request at the January 3,
2001 Planning Commission meeting. She reported the applications were tabled, pending
submission of the following information from the applicant and staff:
1. A traffic study;
2. A screening plan (as required for drive,thrus);
3. A lighting plan;
4. Documentation from the Holiday Iun, illustrating that they are in agreement with access
through their property by a permanent easement;
5. Documentation on the percentage of business generated by drive,thru pharmacy sales;
6, Clarification of the proposed signage; and
7. Research of the City's "Gateway Designated Areas".
Ms. Chaput noted traffic studies would be reviewed with the Commission by the applicant's
consulting engineers along with landscaping information.
Ms. Chaput noted staff recommends approval of Planning Case #00,45, for the following
applications, each contingent on the other's approval:
.
1. Lot split of the property at 1201 County Road E from one lot into two lots, for the
following reason and with the following conditions:
a) The proposal meets the minimum requirements of Section 22,12, (e) of the City Code;
b) The subdivision shall be recorded with Ramsey County within sixty days of approval
from the City Council; and
c) Following recording with Ramsey County, the applicant will provide a final plat plus
evidence of recording to the City of Arden Hills.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 7, 2001
9
. 2. Variance from Section 6 (D) #1 (b), proximity to drive-in bnsinesses, for the following
reasons:
a) The drive,in is required for the operation of the business and the property can not be put
to a reasonable, approved use within the District without it;
b) The granting of the variance will not alter the essential character of the District;
c) The application meets the spirit and intent ofthe Zoning Ordinance; and
d) The Special Use Permit application, as required for drive,in businesses, gives the City the
opportunity to review and address any future potential problems on the property on an
ongoing basis,
.
.
3. Special use permit for a drive-in business, for the following reason:
a) The application meets the requirements of Section 6 (D) ofthe Zoning Ordinance,
"Additional Minimum Requirements for Drive,In Businesses, Fast Food Restaurants and
Automobile Service Stations" if granted in conjunction with the variance application for
"Proximity to Other Establishments".
4. Site plan review for a Walgreens in the northwest quadrant of County Road E and
Lexington Avenue, pending a positive review of the traffic impact to the area, with the
following conditions:
a) Final plans shall indicate how the depression in the northwest comer of the site is
drained, the diameter and invert of the existing culvert located under the railroad, grading
and restoration through the ditch on the northern edge ofthe site to the lowpoint and the
site Engineer shall provide drainage calculations to the City for review;
b) Install a silt fence along the northern limit of the project, review proposed French drains
with Rice Creek Watershed District and obtain the required permits;
c) Obtain required permits from Ramsey County for curb cuts on Lexington Avenue and
County Road E and for construction of a median extension on County Road E;
d) The permanent access easement to the Holiday Inn parcel must be recorded with Ramsey
County and proof of recording provided to the City;
e) The two proposed wall,mounted signs must be relocated on the building so that they do
not exceed 16 feet in height at the top of the sign;
f) The changeable copy on the freestanding sign shall not change more than once in a 24
hour period.
John Kohler, Semper Development, handed out color copies of the landscaping plan for the
proposed Walgreens. He reviewed the changes made to the plan from last month. He noted
additional landscaping would be placed in front of the structure. Mr. Kohler stated the proposed
landscaping would assist in screening the cars using the drive through.
Mr, Kohler indicated he spoke with Walgreens and stated they would be willing to work with the
City on the gateway sign and easement. He noted they would prefer having the Walgreens sign
parallel to County Road E to reach the heavy traffic on Lexington A venue and not be made a part
of the gateway sign.
Commissioner Sand noted it would be the Commission's request to have the sign at a 45 degree
angle at the intersection to reach both streets. He asked if Mr. Kohler had reviewed his
memorandum regarding a Walgreens in Florida. Commissioner Sand noted he suggested these
layouts due to the aesthetics of the area and that it was a gateway entrance.
ARDEN HILLS PLANNING COMMISSION ~ FEBRUARY 7, 2001
10
.
Howard Bruegger, Semper Development, asked if the Commission would prefer a monument
sign at the intersection with two changeable copy signs at both entrances on a brick base.
Commissioner Sand noted this would be another option and stated it would be up to the
Commissioners,
Commissioner Galatowitsch stated she would be in favor of the two monument signs, one at each
entrance with the gateway sign at the comer of the intersection. She noted she was not in favor
of having the Walgreens sign along with the gateway sign at the intersection.
Jack Forslund, BRW, noted he completed a traffic study of this intersection for the Commission
to review. He reviewed the summary sheet of the issues at the intersection of Lexington and
County Road E. Mr. Forslund noted an AM and PM study was completed for the existing
conditions and with the proposed development.
Mr. Forslund explained there are concerns at this intersection without the development as there
are currently vehicles stacking up to turn left unto Lexington. He proposed the center lane on
County Road E also be allowed to turn left to reduce the amount of stacking. Mr. Forslund
suggested the City increase the size of the median on County Road E to reduce the illegal turning
of outgoing and incoming vehicles,
.
Chair Baker asked if Ramsey County was in favor of the proposed suggestions from BRW. Mr.
Forslund stated he has been in contact with Ramsey County and noted they were in favor of the
proposed changes at this intersection as proposed by BRW.
Chair Baker asked who would incur the expense for these changes. Mr. Bruegger stated Semper
Development would be in favor of incurring these expenses.
Commissioner Erickson noted he did not support the two accesses on County Road E. He asked
if the Holiday Inn access and the Arden Plaza access were aligned, Mr. Forslund noted both
accesses did align at this time.
Commissioner Erickson stated he felt there was an awkward movement of traffic with two right-
in and right-out curb cuts. Ms. Chaput stated the ordinance mandates two curb cuts for the
proposed development.
Commissioner Erickson noted the extending of the median as suggested was a concern because
the County had just removed a portion of it within the last six months. He stated he felt there
would be a conflict of traffic between the two entrances along County Road E. Mike Anderson,
BRW, noted the proposed curb cut and existing curb cut for Holiday Inn was 180 feet apart.
.
Commissioner Erickson asked ifWalgreens and Holiday Inn could share ajoint easement or curb
cut for the entrance to both establishments on County Road E. He questioned if this would be a
better or worse situation. Mr. Forslund stated with the three entrances the traffic would be
greater disbursed but stated he felt two entrances would suffice. He noted the traffic generated
by Walgreens would be much less than a fast food restaurant, bank, or video rental store. Mr.
Bruegger concurred.
Chair Baker asked if the agreement with the Holiday Inn could be made a portion of the plat.
.
.
.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 7, 2001
11
Mr. Bruegger noted he would not object to this condition.
Commissioner Sand asked ifWalgreens would agree to all conditions and regulations set by the
City. Mr. Bruegger indicated Walgreens would agree to all conditions as they have signed a 25-
year lease at this site.
Commissioner Erickson questioned if Ramsey County would commit to the recommendations as
stated by BRW. Mr. Kohler noted he met with Dan Solar, Ramsey County Traffic Engineer, and
indicated his requirements for this development were favorable.
Mr. Anderson stated he spoke with Mr. Solar as well and noted the split phasing of the light was
discussed, but not approved to date. He stated they are on board and need to review the current
traffic study.
Commissioner Galatowitsch asked if the railroad track would cause concern for traffic coming
from the north. Mr. Forslund stated the railroad track could not be altered in any way and should
not affect traffic, as there is only a right,in right,out access along Lexington Avenue,
Chuck Erickson, Shoreview, questioned the 154 trips during peak hours and asked for
clarification. Mr. Anderson stated the peak hours for this establishment would be between 4:00
p.m, and 6:00 p.m. producing 77 trips in and 77 out.
Mr. Erickson asked how these trips would affect the traffic at this intersection. Mr. Anderson
stated the split phasing at the light would reduce the stacking at this light. .
Mr. Erickson asked how the 1,200 trips per day would not affect traffic. Mr. Anderson stated
1,200 trips was worse case scenario and indicated a large portion would already be existing
traffic on these roadways. Mr. Anderson added that these trips would be spread out through the
entire day and noted changes would be made to the median and to split phase the signal to reduce
the implications on traffic.
Mr. Erickson asked where the majority of traffic would be going after exiting Walgreens, Mr.
Forslund stated projections show 35% would be going north, 35% would be going west.
Chair Baker stated traffic at this intersection has been and is going to be difficult at this
intersection and thanked the representatives from BRW for their efforts. He then asked the
Commissioners for their comments.
Commissioner Erickson noted there were four items for approval each contingent upon the other.
Ms. Chaput stated each item does require the other and stated the developer would not proceed
without all four items.
Commissioner Erickson reviewed the four items up for approval in the order suggested by staff.
He questioned if the drive,in was a required amenity to allow for reasonable use of this property.
Ms. Chaput noted the applicant would not be interested in moving forward without the drive-in,
which defines the reasonable use of the site.
Commissioner Erickson questioned which drive,in facility was closest to the Walgreens. Ms.
Chaput stated the TCF Bank was the closest, but noted Wells Fargo and McDonald's were all
.
.
.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 7, 2001
12
within the 200 feet area as stated in the ordinance.
Commissioner Erickson asked why the 200 feet restriction was created. Ms. Chaput noted she
was uncertain of this requirement after conversations with the City Attorney.
Commissioner Erickson stated his major concern with the proposed development was the traffic
implications on this intersection,
Chair Baker concurred but thanked the applicant for their improvements to the site based on
Commission comments and for the presentation on the traffic study. He noted he could support
the project as revised by the applicants.
Commissioner Galatowitsch indicated she had concerns for the lighting of this site. Mr. Kohler
noted the proposed fixtures were repressed and stated Walgreens would be in favor of the
warmer lighting tones to reduce the intensity. Mr. Bruegger added that the plan as proposed does
keep the lighting for this site within the property limits.
Commissioner Sand addressed the signage at this site. He asked if the applicant would be
willing to supply the base and brick portion of a gateway sign on the comer of Lexington Avenue
and County Road E. Mr. Bruegger noted he would be willing to work with the City on this issue
if the City would allow for two monument style Walgreens signs, one at each entrance.
Commissioner Sand asked if an easement would be needed, from the applicant for the City, for
the 20,foot by 20,foot comer. Ms. Chaput stated this would need to be within an easement to
legally maintain the portion ofland.
Commissioner Sand thanked the representatives for their willingness to work with the City on
this issue.
Commissioner Erickson noted he did not have an issue with the lot split but stated he did have
concern with the traffic at this intersection,
Commissioner Zimmerman moved, seconded by Commissioner Sand, to recommend approval of
Planning Case #00,45, lot split at County Road E and Lexington Avenue for Walgreens, for the
following reasons:
1. Lot split of the property at 1201 County Road E from one lot into two lots, for the
forrowing reason and with the forrowing conditions:
a) The proposal meets the minimum requirements of Section 22,12, (e) of the City Code;
b) The subdivision shall be recorded with Ramsey County within sixty days of approval
from the City Council; and
c) Following recording with Ramsey County, the applicant will provide a final plat plus
evidence of recording to the City of Arden Hills.
The motion carried unanimously (6,0).
Commissioner Zimmerman moved, seconded by Commissioner Pakulski, to recommend
approval of Planning Case #00,45, variance at County Road E and Lexington Avenue for
Walgreens, subj ect to conditions stated by Staff:
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 7,2001
13
.
1.
Variance from Section 6 (D) #1 (b), proximity to drive-in businesses, for the
following reasons:
a) The drive-in is required for the operation ofthe business and the property can not be
put to a reasonable, approved use within the District without it;
b) The granting of the variance will not alter the essential character ofthe District;
c) The application meets the spirit and intent of the Zoning Ordinance; and
d) The Special Use Permit application, as required for drive-in businesses, gives the City
the opportunity to review and address any future potential problems on the property on
an ongoing basis.
The motion carried unanimously (6,0).
Commissioner Zimmerman moved, seconded by Commissioner Pakulski, to recommend
approval of Planning Case #00-45, special use permit at County Road E and Lexington Avenue
for Walgreens, subj ect to conditions stated by Staff:
1. Special use permit for a drive-in business, for the following reason:
a) The application meets the requirements of Section 6 (D) of the Zoning Ordinance,
"Additional Minimum Requirements for Drive,In Businesses, Fast Food Restaurants and
Automobile Service Stations" if granted in conjunction with the variance application for
"Proximity to Other Establishments".
. The motion carried unanimously (6,0).
Commissioner Zimmerman moved, seconded by Commissioner Pakulski, to recommend
approval of Planning Case #00-45, site plan review at County Road E and Lexington Avenue for
Walgreens, subject to staff conditions:
.
I. Site plan review for a Walgreens in the northwest quadrant of County Road E and
Lexington Avenue, pending a positive review of the traffic impact to the area, with the
following conditions:
a) Final plans shall indicate how the depression in the northwest comer of the site is
drained, the diameter and invert of the existing culvert located under the railroad, grading
and restoration through the ditch on the northern edge of the site to the lowpoint and the
site Engineer shall provide drainage calculations to the City for review;
b) Install a silt fence along the northern limit of the project, review proposed French drains
with Rice Creek Watershed District and obtain the required permits;
c) Obtain required permits from Ramsey County for curb cuts on Lexington Avenue and
County Road E and for construction of a median extension on County Road E;
d) The permanent access easement to the Holiday Inn parcel must be recorded with Ramsey
County and proof of recording provided to the City;
e) The two proposed wall-mounted signs must be relocated on the building so that they do
not exceed 16 feet in height at the top of the sign;
f) The changeable copy on the freestanding sign shall not change more than once in a 24
hour period.
g) Traffic measures to be accepted by Ramsey County and that all parties accept
responsibility for expenses involved.
h) That applicant have agreement between Holiday Inn and Walgrees be placed within the
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 7,2001
14
.
plat.
i) The site plan with landscaping be done as noted on revised drawings dated January 8,
200 I and that coniferous trees be added.
j) The lighting intensity and tones be coordinated with the City.
k) That a four,foot base be provided by the applicant for a gateway designated sign of
similar building materials, along with an easement at the comer of County Road E and
Lexington Avenue.
I) That applicant be allowed to have two monument changeable copy signs on site, one at
the north end and one at the east entrance along County Road E.
Voting on the motion: Baker, Galatowitsch, Pakulski, Sand and Zimmerman voted aye,
Erickson voted nay. The motion carried (5-1).
This Planning Case will be reviewed at the Monday, February 26,2001, City Council meeting,
REPORTS
A. Council Liaison
Councilmember Aplikowski reviewed the Metro Community sign item and noted it passed at the
Council level, along with the other two items passed on at the January meeting, She indicated a
sound wall would be worked on with MnDOT on 35W near the mobile home park.
. Councilmember Aplikowski noted the web site is up and running and encouraged the
Commissioners to view the site, She stated Ramsey County and the City are working towards a
public works site at this time.
Councilmember Aplikowski indicated the task force working on the gateway areas has
designated $30,000 for the signs, which has not been approved by the Council.
Commissioner Galatowitsch asked if the task force would alter their recommendation of the
font/style of the City logo to the new logo, Councilmember Aplikowski noted she was uncertain
of this, but stated this would be up for discussion.
Councilmember Aplikowski noted the construction of the City Hall was on schedule and should
be open sometime in July of this year.
B. Planning Commissioners
There was nothing new at this time.
C. Staff
I.) Worksession
.
Ms. Chaput asked ifthe Commissioners would like to hold a worksession meeting to
review ordinance amendments, etc. She noted the past meeting agendas have been larger
limiting the number of discussion items.
.
.
.
.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 7, 200 I
15
Commissioner Galatowitsch stated she felt this would be a good idea to allow the
Commission time to discuss larger developments and upcoming amendments.
Commissioner Zimmerman concurred and asked ifthe Commission would be in favor of
holding a worksession on the Monday the same week of the meeting. Ms. Chaput stated
this could arranged if members could commit to meeting,
Commissioner Galatowitsch stated she felt an e-mail should be sent to see if the
Commissioners feel a worksession was needed. She indicated a short meeting could be
held before the normal meeting if needed as well. Ms. Chaput noted she would be in
favor of this suggestion,
Commissioner Sand asked if the Comp Plan needed a formal amendment to approve the
gateway designation at the intersection at Lexington Avenue and County Road E. Ms,
Chaput stated this item could be put on the agenda for the next meeting.
Chair Baker asked that all amendments be brought forth for review at this meeting so that
numerous requests are not being made for Comp Plan Amendments,
Commissioner Sand asked if design standards should be set for the City to eliminate the
lengthy discussions for the City. The Commission concurred. Ms. Chaput stated she
would also be in favor of moving towards defining these standards.
Commissioner Sand noted a planning consultant may be needed for this bnt stated it
would be worth the time and effort. He noted the City of Shoreview has adopted design
standards. Ms. Chaput noted her previous city of employment was in the process of
approving design standards and it helped to streamline the approval process at the
Planning Commission level.
ADJOURNMENT
Commissioner Erickson moved, seconded by Commissioner Sand, to adjourn the meeting at
10:34 p,m, The motion carried unanimously (5-0).
.
.
.
CITY OF ARDEN HILLS
MEMORANDUM
DATE: February 12, 2001
TO: Mayor and City Council
FROM: Jennifer Chaput, City Planner cr
SUBJECT: Case #01-01 Site Plan Review
Corporate Express, 1233 W. County Road E
Request
The applicant, Corporate Express, is requesting a site plan review of the existing facility
at 1233 W. County Road E, for additional dock doors on the west side of the building, a
dock addition on the north side of the building and a revised parking plan to
accommodate interior and exterior remodeling (Exhibit A)
Backl!round
The following is a list of past planning cases for the Corporate Express property, located
at 1233 County Road E:
Plannin Case A licant
1969,23 St. Paul Book &
Station
(A) Approved (D) Denied
CC Action
(A) 8,11,69
Planning Case 69,23 (Exhibit B) reviewed two variances for this property: rear yard
setback (18' where 20' is required for overall expansion; allowing as close as 2' for the NE
corner ofthe structure) and building coverage (47% where 40% is the maximum
permitted). The applications were unanimously approved and, therefore, any variances
approved with this structure, remain a part of the property until which time that the
building is removed. There are a number of existing issues with this property, greatly the
result of variances granted in the past, hindering future expansion and reasonable
attempts by the applicant to bring the property into conformance.
Site Plan Review
I. Building Setbacks. The proposed dock addition on the north side of the building is
shown at 16' from the rear property line. It must be no closer than 18' to be in
conformance with variance #69,23.
2. Building Height. A maximum height of35' is permitted. The dock addition will be
approximately 20' inheight.
.
.
3. Lot Covered By Structure, A variance was granted in Planning Case #69,23 to allow
47% lot coverage by the structure. The current lot coverage is 46.84% (235,914.9
square feet oflot area/109,570 square feet ofbuilding). The dock addition increases
the lot coverage to 47.35 % (235,914.9 square feet oflot area/110,nO square feet of
building).
4, Parking and Circulation. The property currently has 137 parking stalls on the
property. This was permitted at the time that the building was constructed.
The applicant has broken down the parking requirements for the business, showing
that not more than 127 parking spaces are required at anyone time (Exhibit C).
However, 188 spaces are required by the Zoning Ordinance, requiring 47 to be shown
as proof of parking elsewhere. The applicant has submitted a letter of agreement with
the neighboring property owner, Flaherty's Bowl, for joint use of 47 parking spaces
(Exhibit D).
Parking spaces are required to be located a minimum of five feet from the property
lines with drive aisles no less than 24' width. The parking at the rear ofthe building
can not meet these minimum requirements, requiring the elimination and relocation of
the proposed parking stalls on site. The Building Inspector has also noted that two
additional handicap parking stalls are required by Building Code.
.
5. Screening, A compactor is being added to the west side ofthe building, screened
through landscaping since it could not be easily contained in a structure, As a security
measure, the entire truck dock area will be enclosed with a fence and electronic gate,
It is proposed that the existing fence and gate be relocated to just south of the truck
dock area and that a chain link fence with security barb wire on top (no longer
permitted by Zoning Ordinance) surround the area. Barbed fences are not permitted
by Section 6 (E) 4 (c) of the Zoning Ordinance. Chain link fences are acceptable to a
height required by the applicant. The fencing along the rear property line should be
relocated onto the applicant's property as it appears to currently be within the railway
right,of-way.
6. Aesthetics. The dock addition will be constructed to match the existing building as
will the dock doors.
Deadline for Aeencv Actions
The City of Arden Hills received a complete application for this request on January 8,
200 I. Pursuant to Minnesota State Statute, the City must act on this request by March 9,
2001 (60 days), unless the City provides the petitioner with written reasons for an
additional 60,day review period. The additional review period would extend to May 8,
2001. The City may, with the petitioners' consent, extend the review period beyond the
May 8, 2001 date,
'~.
Lastly, if the City denies the petitioners' request, "... it must state in writing, the reasons
for denial at the time that it denies the request."
2
.
Options
1. Recommend approval as submitted.
2, Recommend approval with conditions,
3. Recommend denial with reasons for denial.
4. Table for additional information.
Recommendation
The Planning Commission recommends approval of Planning Case #01-01, site plan
review for Corporate Express, 1233 W. County Road E, for additional dock doors, a dock
addition and a revised parking plan, with the following conditions:
3.
4,
5,
6.
.
7.
1. The dock addition must be no closer than 18 feet from the rear property line;
2. All parking stalls and drive aisles must be set back 5 feet from the property line;
therefore, the six parking stalls and drive aisle proposed at the rear of the building
must be eliminated, the area reconfigured to meet the Ordinance and the parking stalls
relocated on site;
No additional landscape area may be taken for parking space reconfiguration;
The applicant must accommodate two additional handicap parking stalls on site (total
of four as per the Building Code;
A more permanent letter of agreement for proof of parking be provided for City files;
All fencing must be located within the property lines, constructed of chain,link to a
height acceptable to the applicant and agreed to by staff; electric and barb wire
fencing is not permitted; and
Application for a building permit must be made with the Building Inspector.
Updates
None at this time.
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633-5676
Cess No.
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7-Z8-69
cP9 ,1.-110- ""t.~)
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Variance
(Type 01 Request)
Date Filed
Fee $5.00
Street Location of Property
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l~ West County Road "E'l
That Dart of east 4221 of the southwest -l of
Legel Description 01 Property
Iloutheast ~ of section 27. township 30. ran!e 23~ lyine: south of soo railroad
R.fa. w. i\nd~ort9 of south 3441 of said sw;, ... of se. 41 also east 3621 of 8. 344' of
OwneP.~l IUil'le4 0 set '4St P:;ml Book ~ ~tationfl!l"v Comoanv .
Address 6th &t CedarJ St. Paul) Minn.
Telephone ZZZ-84Z1
Applicant (If othar than owner): Nome
Address
Telephone
Description of request
For future occupancy of more than 40% of the site
NOTE:
Sketch of proposed property and structure to be drawn on back of
thls form or attached, showing the following:
I. North direction.
2. location of proposed structure on lot.
3. DImensions of front and side set-becks.
4. DImensions of proposed structure.
5. Street names.
6. Location of adJacant existing eJl::J1-fr-+,::fr:
7. Other InformatIon as may
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For Office Use Only
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Appeo I s
Bu II ding Inspector
Attorney
Engineer
Counc II
Public Heerlng Date
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. ~' C~~e No 6Q-2' c", ~-,.I 13 I' ." s." . . ..
. ...... Q-.. - __,......1. r'o~, ~oo'.. ena larlonery Company
~1r. E. Engelburt Jr.,.PI'8Sider,-;' of St. Paul Book and Stationery Co.,
~ ,AI and ~r. Clark Rambo OT R~~enho;st Inc., p,r'esented amended site plans
. :lV fer d warehouse ana j.e-ta I i store to be iocated on about 51. acres at
'7 i22IWeSi'COuntYRO~dE:~A'denHll!s.i ; .'
U' .{ IO~ Mr. E~gel burt d~scrl bed Toe proposed bui I ding comp lex, wh ich wi"
~. ~' com~r;se apPI-,?xlfnaTely 232,000 square feei' and contain the Qeneral
'lj' OffIC~S, retail stor~, o:fice fUI-niture displays, and warehouse. The
bUilding, as proposeo, will require two variances in that it will
over 47 of the buildin site and because of the an Ie of the
railroad riahT-of-way. a renr ~~T-h~('kof 18 fp.~1- whi~n \<'~,dri he. +~n +A~
from the roar,
-5-
Mr. Engleburt explained that the rai Iroad spur would run into the
rear of the bui Iding where the cars would be unloaded. There
wo~ld be no exterior storage of materials at any time.
The building is proposed to be set back 71 feet from the front
property I ine and provide parking spaces for 95 cars; estimated
number os employees is about 100 at peak times and 20 to 25 for
the balance of the y~ar.
.
Planner Carl Dale advised that it is difficult to compute parking "
needs for this type of business. but he feels the number of spaces
proposed seems adequate.
Mr. Engelburt said they must be out of their building in downtown
St. Paul by July I, 1970, and must start moving into the new
Arden Hills building about April 1,1970. Therefore, construction,
should starT immediately on the bui !ding in Arden Hi lis, which he
said would be the complete complex, as sho~n on the plans submitted.
Mr. Tom Horty moved, seconded by Rod Schumacher, that the Planning
Commission recommend approval of the site plan as submitted to
the Planning Commission on 8/5/69, and that the Building Permit
be issued; landscape pian to be submiti'ed .~o the Planning Commis-
,slon for approval and determination of bond; drainage plans to be
approved by fnglneer; Building plans to be approved by Building
Inspector; motion carried unanimously. .
~
.
.Fe -tl- 0 r -Ol ~X-l-\<f;.l\ 6
~. Corporate
~ Express.
.
.
.,
A Buhrmann Company
December 22, 2000
MEETING WITH JENNIFER CHAPUT
I. Corporate Express Business Strategy:
Currently merging two office products companies the old BT Office Products
International located in Plymouth, MN, and Corporate Express located in
Arden Hills, MN.
We already knew that parking was an issue and have started leasing a 48,000
square foot facility in New Brighton to house our Sales Representatives, Sales
Administration, Finance, and our Furniture teams. This has relieved much of
the parking pressure already.
To operate out of one facility we need to retrofit the Arden Hills warehouse
and add dock doors, and that is what we would like to discuss today.
2. We are looking to stay in the Arden Hills distribution center and would like to
work with the city on finding ways of staying in our current facility.
3. City expectations:
I parking location for every 1000 sqft of warehouse and 250 sqft of office.
Currently we have 25,937 sqft of office and 83,633 sqft of warehouse. Total
parking required would be 188 parking slots. Currently we have 136 parking
slots on site with 25 off site parking locations.
4. Parking requirements for operations:
With the movement of departments to New Brighton here is the number of
parking locations we need to function operationally.
6:00AM - 2:30PM:
I" shift W/H:
Customer Service:
Purchasing:
Executive! Admin:
Delivery:
TOTAL:
19
56
11
5
15
116
3:00PM-5:30PM:
2nd shift W /H:
Customer Service:
Purchasing:
Executive! Admin:
Delivery:
TOTAL:
40
56
II
5
15
127
Let's discuss our options.. ..Thank You
Corporate Express, Inc.
Minnesota Division
1233 West County Rd "E"
Arden Hills. MN 55112
Telephone
651-638-8819
Fax
651-638-8855
e.mail
steve.unruh@cexp.com
Website
CorporateExpress.com
;~ Corporate
~ Express.
. A .uh,mann Company
.
.
January 17, 200 I
Flahertys Arden Bowl
Attn: Dan Flaherty
1273 West County Rd "E"
Arden Hills, MN 55112
Dear Dan,
'Pc- #-01-01
El<-\"tle>lf V ~
This is the letter we discussed on the phone regarding the parking space at your
facility. Since we never documented anything in writing I'm asking you to sign this
confirming that we do have agreement to park an additional 47 vehicles for our
employees as overflow parking on the East side of your North parking lot. This is
based on the compensation amount we have discussed in the past that is paid on a
semiannual bases.
Thank you for you help in this manner.
Sincerely,
~cdL
Stephen E. Unruh
V.P.ofOperations
Agreement to letter:
Corporate Express, Inc.
Minnesota Division
1233 West County Rd "E.
Arden Hills, MN 55112
Telephone
651-638-8819
Fax
651-638-8855
e-mail
steve.unruh@cexp.com
Website
CorporateExpress.com
.
JAN-19-2G01 10:34
763 571 1168 P.02/02
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~ Corporate
~ Express.
. A Buhrmann Company
February 13, 2001
Flaherty's Arden Bowl
Attn: Dan Flaherty
1273 West County Rd "E"
Arden Hills, MN 55112
Dear Dan,
As you may be aware, we are celebrating our 150th anniversary in business this year,
the majority of those years under the St. Paul Book & Stationery name. I'm unsure
how long your family business has been in operation, but I suspect it's been quite
some time as well. As business neighbors, we've supported each other throughout
these many years and I want to confirm how much we appreciate this business
relatiollShip.
. The purpose of this letter is to document our parking agreement. Per this agreement,
Flaherty's will allow Corporate Express to utilize as many as 52 overflow parking
spaces on the East side of your North parking lot. Corporate Express will compensate
Flahe~'s for this access per our existing agreement. While no term has been placed
on this agreement, it is expected that this arrangement will continue into future years,
just as it has worked well for both parties on a more informal basis for the past several
years.
As always, we look forward to the opportunity to reciprocate should you have any
business needs where we may be helpful. Thank you for you help in this manner.
Sincerely,
Stephen E. Unruh
V.P.ofOperations
Agreement to Overflow Parking Arrangement:
Corporate Express, Inc.
Minnesota Division
1233 West County Rd "E"
Arden Hills, MN 55112
Telephone
651-638-8819
Fax
651-638-8855
e-mail
steve.unruh@cexp.com
Webs~e
CorporateExPress.com
.
Dan Flaherty - Owner of Flaherty's Arden Bowl
.
.
.
CITY OF ARDEN HILLS
MEMORANDUM
DATE: February 12, 2001
TO: Mayor and City Council
FROM: Jennifer Chaput, City Planner ~
SUBJECT: Case #00-45, Lot SplitlVariance/SUP/Site Plan RevIew
NW Quadrant of County Road E & Lexington Avenue
ReQuest
The applicant has made the following requests for the property located in the Northwest quadrant
of County Road E and Lexington Avenue, zoned B-2, General Business District:
I. a lot split of the property located at 1201 County Road E creating two parcels from one;
2. a variance from Section 6 (D) #1 (b), proximity to drive-in businesses;
3. a Special Use Permit for a drive-in business in a B-2 District; and
4. a site plan review of a proposed Walgreens on the newly created parcel.
All of the required plans for the applications are provided in Exhibit A.
Background
The Planning Commission heard the applicant's request at the January 3, 2001 Planning
Commission meeting. The applications were tabled, pending submission of additional
information, and heard again at the February 7, 2001 Planning Commission meeting.
The following is a list of past planning cases for the Holiday Inn property, located at 1201
County Road E:
Plannin~ Case Annlicant Reauest CC Action
66-24 McGuire's Inc. Soecial Use Permit !Building Addition) A
71-25 McGuire's PlalU1ed Unit Develonment Withdrawn
71-31 Holiday IlU1 Sign Varianee Withdrawn
71-37 McGuire's Special Use PermitIPlanned Unit A
Develooment (4 stOry building)
88-31 McGuire's Inc. Soecial Use Permit A
90-05 McGuire's Inc. Special Use Permit (rooftop sign) A
91-07 McGuire's Inc. Site Plan Review Withdrawn
94-10 Ramada Site Plan Review (Patio) A
96-07 Holiday Inn Site Plan Review A
98-15 Sign-A-Rama Soecial Use Permit A
(A) Approved (D) Denied
Applications Review Summary
.
.
.
Lot Split
The applicant requests a lot split from the property located at 1201 County Road E, creating two
parcels from one (see existing Site, Exhibit A 2/12). The Holiday Inn remains on one parcel,
splitting off a second parcel, 78,515 square feet in size, for a proposed Walgreens (see proposed
subdivision, Exhibit A 7/12). The remaining Holiday Inn parcel, as proposed, is sufficient for its
parking and operating requirements (Exhibit B). The lot split application meets all of the
requirements of Section 22-12 (e) of the City Code, division of platted lots of record.
Variance
The applicant requests a variance from Section 6 (D) #1 (b) of the Zoning Ordinance, proximity
to drive-in businesses, 200 feet (from parcel to parcel) where 1320 feet is required. This Section
of the Ordinance states that a drive-in business can not be located within 1320 feet of another
drive-in business. The City Attorney has advised staff that this business does meet the definition
of a "drive-in business" (Section 2, #42) since it offers a service without entering a building and
there is a separate definition identifying "restaurant, fast food" (Section 2, #126). Therefore, a
variance application for distance from another drive-in business is required.
The following findings of fact can be made:
. The drive-in is required for the operation ofthe business and the property can not be put to a
reasonable, approved use within the District without it;
. The granting of the variance will not alter the essential character of the District;
. The application meets the spirit and intent of the Zoning Ordinance; and
. The Special Use Permit application, as required for drive-in businesses, gives the City the
opportunity to review and address any future potential problems on the property on an
ongoing basis.
Special Use Permit/Site Plan Review
The applicant requests a special use permit (SUP) for a drive-in business (as required by Zoning
Ordinance Section 6 (D)) and a site plan review for a Walgreens. The application meets all of the
minimum dimensional requirements (lot area, size, setbacks), lot coverage, floor area ratio,
landscape lot area, building height, parking requirements and aesthetics. The grading and utilities
plan was reviewed by the City Engineer and comments have been incorporated into the
conditions of approval.
The Ordinance requires that drive-in businesses have two accesses to public streets (Section 6
(D)#2 (h)), which it does, plus a third requiring a permanent access easement through the
Holiday Inn parcel. Ramsey County has confirmed their preference for the access through the
Holiday Inn parcel for better access to and from County Road E. A portion of the permanent
access agreement with the Holiday Inn is provided in Exhibit C.
The majority ofthe discussion ofthis application at the Plarming Commission focussed around
the impact of this business on traffic (see letters of opposition, Exhibit D) and the designation of
this parcel as a "Community Gateway" as it relates to signage requirements. Commissioner Sand
2
.
submitted a memorandum to the Planning Commission (Exhibit E), addressing his concerns
regarding the proposal as it relates to community gateways in the City.
Traffic Study. The applicant hired URS/BRW to complete a traffic study for the impacts of
the proposed Walgreens on the Lexington Avenue/County Road E area. The study (Exhibit
F) illustrates that the proposed changes to County Road E will actually improve the
intersection and traffic flow, even with the addition of a Walgreens store at this location.
Sign age. The Sign Ordinance permits one freestanding sign and one wall mounted business
sign per frontage on a public street. The proposed freestanding sign meets the Sign Ordinance
requirements whereas the wall mounted signs must be adjusted to not be higher than 16 feet
in height at the top ofthe sign. Significant discussion took place around a gateway sign for
the City at this location.
.
Gateway Designated Areas
The November 1998 Comprehensive Plan update identifies "Community Gateways" in
Figure 7.1, Road Classifications (Exhibit E 1/4). This map, as adopted, does not match the
identified "Community Gateways" in the 1985 Parkway System Feasibility Study (Exhibit E
2/4). The Parkway System Feasibility Study amended the 1980 Comprehensive Plan (Exhibit
E3/4) which was completely redone in the 1998 update. The Comprehensive Plan, as
updated, does not identifY the comer of Lexington Avenue and County Road E as a
"Community Gateway". The Planning Commission has directed staff to amend the
Comprehensive Plan through the proper procedures to correct the map.
Although this property is not formally designated as a "Community Gateway" by the last
adopted plan, the applicant has attempted to incorporate the landscaping ideas from the
Parkway System plan into their plans (Exhibit E 4/4). The only information provided on
"Community Gateways" in the 1998 Comprehensive Plan is as follows:
"The intent is that special attention be paid to enhancing intersections where there is
an entrance to the community. Special attention may include street and curb
realignments, signage, burying overhead utility lines, berming and landscaping.
Design parameters need to be developed to help define each intersection."
This language is vague and provides little direction for potential applicants. rfthe City wishes
to have specific design guidelines for "Community Gateways", they should be developed and
adopted into the City's Zoning Ordinance as a separate district or overlay district.
Additionally, the properties identified as "Community Gateways" are not City owned parcels.
If the City intends to have entrance signs on any of these properties in the future or have
special landscaping, the City would have to purchase land, replat as substandard lots for a
sign or obtain a permanent easement from the private property owner, if willing.
.
Deadline for Al!encv Actions
The City of Arden Hills received a complete application for this request on December 6, 2000,
Pursuant to Minnesota State Statute, the City must act on this request by February 4,2001 (60
days), unless the City provides the petitioner with written reasons for an additional 60-day
3
.
review period. The applicant was notified, in writing, that the application would be extended
sixty days to AprilS, 2001. The City may, with the petitioners' consent, extend the review
period beyond the AprilS, 2001 date.
Lastly, if the City denies the petitioners' request, "... it must state in writing, the reasons for
denial at the time that it denies the request."
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for deniaL
4. Table for additional information.
Recommendation
The Planning Commission recommends approval of Planning Case #00-45, for the following
applications, eacb contingent on the other's approval:
.
1. Lot split of the property at 1201 County Road E from one lot into two lots, for the following
reason and with the following conditions:
a) The proposal meets the minimum requirements of Section 22-12, (e) of the City Code;
b) The subdivision shall be recorded with Ramsey County within sixty days of approval from the
City Council; and
c) Following recording with Ramsey County, the applicant will provide a final plat plus evidence of
recording to the City of Arden Hills.
2. Variance from Section 6 (D) #1 (b), proximity to drive-in businesses, for the following reasons:
a) The drive-in is required for the operation of the business and the property can not be put to a
reasonable, approved use within the District without it;
b) The granting of the variance will not alter the essential character ofthe District;
c) The application meets the spirit and intent of the Zoning Ordinance; and
d) The Special Use Permit application, as required for drive-in businesses, gives the City the
opportunity to review and address any future potential problems on the property on an ongoing
basis.
3. Special use permit for a drive-in business, for the following reason:
a) The application meets the requirements of Section 6 (D) of the Zoning Ordinance, "Additional
Minimum Requirements for Drive-In Businesses, Fast Food Restaurants and Automobile Service
Stations" if granted in conjunction with the variance application for "Proximity to Other
Establishments".
.
4. Site plan review for a Walgreens in the northwest quadrant of County Road E and Lexington
Avenue with the following conditions:
a) Final plans shall indicate how the depression in the northwest corner of the site is drained, the
diameter and invert ofthe existing culvert located under the railroad, grading and restoration
through the ditch on the northern edge of the site to the lowpoint and the site Engineer shall
provide drainage calculations to the City for review;
b) Install a silt fence along the northern limit of the project, review proposed French drains with
Rice Creek Watershed District and obtain the required permits;
4
.
.
.
c) Obtain required permits from Ramsey County for curb cuts on Lexington Avenue and County
Road E and for construction of a median extension on County Road E as acceptable to Ramsey
County and the City;
d) The permanent access easement to the Holiday Inn parcel must be recorded with Ramsey County
and proof of recording provided to the City;
e) The two proposed wall-mounted signs must be relocated on the building so that they do not
exceed 16 feet in height at the top of the sign;
j) The changeable copy on the freestanding sign shall not change more than once in a 24 hour
period;
g) Landscaping shall be as shown in the applicant's drawings, dated 01108/01, with the addition of
coniferous trees, as acceptable by staff;
h) Lighting shall be in warm tones, as agreed on by staff;
i) A base for a City "gateway" sign (to be subsequently installed by the City) be constructed on the
comer of Lexington Avenue and County Road E, constructed of materials similar to the building
and of a width and height similar to the proposed business monument sign and facing the street
intersection, working with staff to obtain the necessary permanent access easements; and
j) Two monument Walgreens signs be located on the parcel, one at each entrance, setback 20',
instead of the one monument sign proposed on the comer ofthe two streets, to accommodate a
City gateway sign.
Notes
Staff agrees with all of the recommendations made by the Planning Commission, with the
exception of#4, site plan review, items i andj. At this time, staff is uncomfortable with these
recommendations since the City has not formally adopted sign locations (as well as parcel
ownership), sign design, overall project budget nor a timetable for implementation of gateway
SIgnS.
However, staff overlooked the requirement for parkland dedication during the review process, as
required by the Subdivision Ordinance (Section 22-9 (b)) when a property is subdivided. For
nonresidential projects, the amount ofland dedication shall not exceed ten percent (10%) ofthe
total area ofthe parcel. This may solve the issue of City land ownership if the applicant is willing
to dedicate land for the City sign. However, ifthe City Council prefers, cash in lieu ofland
dedication may be provided, in the amount equal to the percentage of land that would be
dedicated multiplied by the fair market value of the property at the time of approval.
Ramsey County submitted a letter late on February 22,2001, reviewing the applicant's traffic
study, for the City Council's information (Exhibit G).
5
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COUNTYROADE AT LEXINGTON
EXTERIOR ELEV A TrONS
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vC/1t-(lY45' 1I!J002
PARKING REQUIREMENTS: HOTeL AND W.i\.LGREENS ~t1I~1 T1?l"1'
COUNTY ROAD E @ LEXINGTON .J
11:45 FAX 612 332 2428
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~MPER DEVELOPMENT LTD.
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Hotel:
156 Rooms
50 Employees at peak work load
275 Seat Restaurant and Bar
Parkin!! ReQuirements~.
Hotel Rooms:
Employees:
RestlBar:
156 spaces
50 spaces
138
344 spaces
On site parking provided 348 spaces.
Walueenl:
Retail Area:
9,942.9 sq. ft.
Parking Required: 9,942_9... 150 - 66.28
67 spaces reqd.
On site parking provided 70 spaces
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SEMPER DEVELOPMENT LTD.
SEMPER UEVELOPMENT, LTD.
600 Foshay Tower
82rMarquette Avenue South
Minneapolis, Minnesota: 55402
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Phone: (612) 332~1500
Fax: (612)'332-2428-
January 24', 2001
Jennifer Chaput
City PIanne'r
4364 W~st Round Lake Road
Arden Hills, Minnesota 55112-5794'
RE: Walgreens Use Of HoIiday Inn Access Point
Dear Jennifer:
Enclosed please find a copy of page 14 of our purchase agreement with the Holiday Inn.
Paragraph 11.2, Reciprocal Access Agreement, address. our use of the Holiday Inn's full cut
access.
Also enclosed is a copy of the exhibit that is being attached to the agreement.
John Kohl/irr, AIA
Enclosure
JHKJlt
01/24/01 .15:09 FAX 612 332 2426
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SEMPER DEVELOPMENT LTD.
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finally approved, Buyer agrees not to amend or modify the Design Plans without the prior
written consent of Seller and that all improvements construeted on the Property shall be
c~ in strict accordance with e approved Design Plans. Seller hereby approves the Site
Plm and Elevations attached h Seller shall not unreasonably withhold approval of IIIlY
design plans which have been approved by the City. Buyer acknowledges that Buyer shall not
have any joint signage rights with Seller;
(c) From and after Closing, Buyer and its successors and assigns, sbal1 use the
Property only for the operation of a retail drug store constructed in accordance with the approved
Design Plans and that the Property may not be used for the operation of a hotel, motel or other
lodging use or for any of the following uses (i) bowling aIley, (ii) arcade, (iii) night club or
discotheque, (iv) any "second hand" store, (v) any fire sale, bankruptcy sale (unless pursuant to a
court ofller) or auction house operation, (vi) any m~.~~ge parlor or adult book store or other
establishment selling items of a pomographic nature, (vii) any establishment selling drug
paraphernalia. (viii) any unlawful use, (ix) any drug rehabilitation clinic, (x) any wanufacturing
use, (xi) any off track or other betting establishment, (xii) any laundromat, or (Xiii) any funeral
parlor. During the period of the coDStrUction of any improvements on the Property, all
construction actively on the Property sball be limited to the hours of 8:00 lLm_ to 6:00 p.m.
Monday through Friday with no construction activity on weekends or federally observed
holidays. The forgoing restrictions shall lapse and be of no effect at such time a hotel or motel is
no longer in operation for a ~od of twelve (12) consecutive months; and
(d) The foregoing provisions of this Section 11.1 shall survive Closing and
shall be covenants running with the land bjnAing upon the successon; and assigns of Buyer;. In
the event Buyer or its successors or assigns breaches the covenants set forth in this Section 11.1,
Seller shall have the right to exercise any and all remedies at law or in equity, including the right
to seek (I"m"8es and to 5peGifically enforce the covenants by injunctive or other equitable relief.
11.2 Reciprocal Access A=ment.. Prior to the expiration of the Investigation Period,
Seller aDd Buyer covenant and agree to negotiate in good faith the form of a reciprocal access
agTeemeljlt (the "Reciprocal A=menO providing mutual access between the Property and
certain other property owned by Seller adjacent to the Property. The Reciprocal Agreement sball
be executed and delivered at Closing by Seller and Buyer and shall not provide for tnlck access
on Sell~'s property or have the primary entry point for access to the Property by Buyer. Buyer
covenants to construct and install separate driveways, entrances and curb cuts for such primary
entry pomt_ The Reciprocal Easement shall include the following matters:
(a) A temporary constrUction easement or Seller's remaining property,
specified as to size, location and duration.
i (b) Buyer shall be responsible for the transition between parlcing areas. Seller
shall ha~e reasonable approval rights over specification for materials and construction details for
curbs an~ asphalt areas.
(c) No sharing of utilities.
14
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01/24/0t .15:09 FAX 612 332 2428 SEMPER DEVELOPMENT LTD. ~OO4
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TEe SOFTWARE SYSTEMS
485 Harriet Ave
Shoreview, Minnesota 55126
651-481-9723
Decem her 29, 2000
2
Ms Jennifer Chaput
City Planner
4364 West Round Lake Road
Arden Hills
Minnesota
55112
Dear Ms Chaput
It is my understanding that Walgreen's Corporation has made a request for special consideration for either
a building variance or permission to subdivide a lot now occupied by Holiday Inn at the comer of County
Road E and Lexington Avenue.
That intersection is a high traffic area, which already suffers from rush hour congestion. The railroad
tracks close proximity to the intersection provides an added risk to motorists especially those making a
turn to the north or those heading south and waiting for the light to turn green. With the addition of the
Target grocery currently under construction, traffic along Lexington Avenue will continue to grow more
problematic.
Our community and neighborhood will not be well served by a high volume pharmacy business located so
very close to that intersection. Because of its proximity to the intersection, access to that proposed
business cannot include a left turn. This means that traffic exits will be limited to west and south flow.
Cars exiting south from the lot will enter traffic into congested traffic bounded closely by the railroad
track and the stoplight. Any traffic coming from the west will be tempted to make U turns in the parking
lots at Shannon Square or the businesses on the Northeast side of Lexington and County Road E.
Any traffic from the South will make U turns at either Shannon Square or at Arden Plaza, Mr. Movies, or
perhaps at the Holiday Inn.
This particular neighborhood is already well served by the Arden Plaza and Target pharmacies.
I hope that the Planning Commision and City Council will encourage Walgreen's to look for another
location where their contribution to our community will not come at such a great expense to the people
who live in and drive through the area.
Sincerely
.-{~)~
Timothy J. Engel
16: 19
WELLINGTON MRNRGEMENT
Wellington 17 1-kf
MANAGEMENT, INC.
DEVELOPMENT. LEASING AND PROPERTY MANAGEMENT
UcC-29-2l100
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December 28, 2000
Ms. Jennifer Chaput
City of Arden Hills
4364 W. Round Lake Road
Arden Hi1l8, MN 55112
Via Far Onlv 651-633-7839
RE: Applica.tion by Semper Development, LTD.
Walgreen's Drug Store
County Road E & Lexington Avenue
Dear Ms. Chaput:
This letter is in regards to the public hearing notice we received regarding the planning
commission meeting scheduled for January 3, 200 I on the above referenced application.
Wellington Management, Inc_ is the Management Company for thc Arden Plaza Retail
and Office Buildings located on the southwest comer of Lexington Avenue and County
Road E. We are concerned about the traffic congestion that currently exists at this comer
and feel that if another high volume business begins operation in the immediate area
traffic will worsen.
Our request, before approving this petition, is that a traffic study is performed and traffic
lights are installed at the point of entry to their facility to help control traffic flow.
Please feel free to contact me at 651-290-7182 with any questions or comments rcgarding
this issue.
Sincerely,
WELLlNGTON MANAGEMENT, INC.
~a.~
Kathy A. Bayliss
Property Manager
cc: Chuck Erickson
SUITE 350, GILBERT BUILDING, 413 WACOUTA STREET, ST. PAUL, MN 55101 (651)292-9844 FAX (651)292-0072
TOTRL P.Ol
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GEORGE C. ROSCOE
LEXINGTON CROSSING
1075 W. COUNTY ROAD E
SHOREVIEW, MN 55126
FEB - '-. ":111'
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MS. CHAPUT
ARDEN HILLS CITY PLANNER
4364 W. ROUND LAKE ROAD
ARDEN HILLS, MN 55112
MS. CHAPUT,
TIllS lEITER IS BEING WRITIEN TO YOU IN REGARDS TO TIlE PROPOSED LOT V ARIENCE AT
TIlE NORTIfWEST CORNER OF COUNTY ROAD E AND LEXINGTON AVENUE.
AS A CO-BUIlDING OWNER OF LEXINGTON CROSSING (NORTIlEAST CORNER OF TIlE INIERSECTION
OF TIlESE ROADS), I AM CONCERNED ABOUT TIllS PROPOSED DIVISION OF TIlE LOT IN QUESTION
FOR TIlE BUIlDING OF A W ALGREENS DRUG STORE.
TIllS RETAIL STORE WOULD MOST CERTAINLY ADD TO TIlE ALREADY CONFUSING AND OFTEN
.
CONGESTED INIERSECTION. TIlE RAILROAD CROSSil'lG JUST NORTH OF TIlE INTERSECTION
COMPOUNDS TIlE CONGESTION. 1RAFFIC BACKS UP FOR BLOCKS WHEN TIlE TRAINS ARE TRAVELING
ACROSS TIlE TRACKS.
IT ALSO CONCERNS ME TO TIIINK THAT MY PRESENT AND POTENTIAL CUSTOMERS MIGHr
LOOK AND SHOP ELSEWHERE IF TIlEY SEE TIlE CONGESTION BUILDING HERE.
ALSO, AS AN ARDEN HILLS RESIDENT FOR MORE THAN 35 YEARS, AND WHO FREQUEN1L Y
TRAVELS ON COUNTY ROAD E AND lEXINGTON, TIlE ADDED TRAFFIC AND ADDED CONGESTION
TIlAT TIllS BUIlDING WILL BRING Will.. CERTAINLY AFFECT TIlE SAflEY OF TIlE ALREADY
UNSAFE CORNER.
AS CITY PLANNER, YOU SHOULD ALSO BE CONCERNED ABOUT OUR COMMUNITY NEEDS. AND
SERVICING OUR COMMUNITY NEEDS, RATIlER THAN TIlE PROFITS OF LARGE CORPORATIONS.
~~
GEORGE C. ROSCOE
.
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FEB 07 2001 14:54 FR
TO 211738
P.02/08
MEMORANDUM
~
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f-)C~t711 e ~
TO:
Planning Commission Members
FROM:
Dllve Sand
DATE:
February 7, 2001
RE:
W ALGREENS OEVELOPMENT PROPOSAL (iJ CO. RD. E & LEXINGTON
..... - --................... ~ --...... - -.......-......................... ~.. -- -.... -.. -...... -...........
The following are some thoughts I have concerning the proposal for the "GatewIlY" comer property
a.t Co, Rd, E and Lexington where Semper Development is requesting a Lot SplitlVariance/SUP/Site Plan
Review for the design and eonstruetion of a Walgreens drive-up pharmacy/drugstore. I believe these issues
are important. not so much for ~ is being planned for the site, but because of where the site and facility
are located and because of how the building and site amenities have been designed,
My concems arc in addition to the serious traffic issues that were raised by others on the
Commission at thc last meeting. Furlhemlore, inquiry should be made as to ",ho the "applicant" is and who
will be the "owner" of this building and site. Typically, Walgreens leases the building from another
"developer/lessor." If "Semper Development" (thc awlicant) will he the "owner." then we need to know
eJ<actIy who they are: Do they also own the Holiday Inn property? Do they own other property in the City,
Le., have they been a "good citizen" in terms of prior developments'? Do they have control over the assumed
tenant (Walgreens) in terms of agreeing to any modifications to the site. building or signage design?
In no particular order of importance, the following are my comments:
I. Creating a "plaee" not just n "design."
A, THIS comer is not just "anyplace" in Arden Hills, it is a critical "entry corner" to the City
from the N, E and S, and represents the "last image" oftheCity as you leave it from the W.
B. For years, the comer has been the only "green space" at this four-comer intersection and,
except for proposed minimal landscaping enhancements, the site could noW become one
more expanse of asphalt and unimaginative commercial building design. (A pornon ofthe
eastern end of the Holiday Inn parking lot also has served as a "gathering place" to view
collector and antique cars during State Fair exhibits and for the occasional H.S. or church
group "car wash. ")
C.
There was _ and still is _ an opportunity on this relatively large plat to create both a
commercial facility and an urban "place." Even ifthere is insufficient space on the new site
plan for the continued viewing and washing of ears, thcre is adequate space that could be
redesigned and used for: I) a "place" to sit, e.g. park benches in expanded landscaped areas;
2) a "place" to find out what is going on in Arden Hills, e.g., a community "bulletin board"
[something not only for the hotel and store patrons to read while next to, or on the site. but
for anyone in the City to visit and read while walking or driving by]; 3) a "place" to
FEE 07 2001 14:55 FR
TO 211738
P.03/08
,
:f: 'Z-fr
welcome visitors and residcnts alike to Arden Hills through enhanced and aesthetically
pleasing graphic "signage"; and, 4) last, bllt not least, a "place" that makes THIS corncr
unique to the intersection and not just another "location" for one more "cookie-cutter"
commercial building.
.
11. Encouraging this (and other) developer(s) at known "Gateway" locations to be more creative
concerning (corner) site design, with emphasi. on enhanced landscaping, appropriate IIgbtinll
and "entry" signalle.
A. Michael BalTette.. in an article in ZOlIing News (December 1994) entitled "Planning Basics
for Gateway Design," defined a "Gateway" as follows':
An entrance corridor thllt lJerlllds the apprOllch of a new ltzndscape all/I
defines the arr;vQ/ poi", as a delilinatwn. The goal of gateway phmn;l&g
is to arr""ge this landscape so that it rewards the Jljewer with a se1l6e of
arriwd ""d" positi~e image olthe plllce.
B. At leastonc city, Walnut Creek, CA has noted the following general "principle" (or) and set
of "guidelines. (.I) in connection with developments planned for identified "Gateway"
locations throughout their city:
...
A "gateway" into the City is much the same as a front door to a home. It serves as
the symbolic entry to the City, and it provides an introduction to what is within the
area. Gateways into the City should receive special design attention (as illustrated
in the Figures contained in the General Plan):
.I
The appearance and prominence of city gateways shall be improved through the use
of appropriate si!,'11agc. landscaping, setbacks, and building design to signal a
transition into the City's corc area;
.
.I Sites located at prominent gateway locations shall be required to provide additional
landscaping treatment and may be required to provide special design amenities,
such as public art, This is narticularlv imnortant at intersections. which are often
viewed bv vehicle travelers while "at rest" who are more aware of the character of
the surroundings;
.I Projects shollld, with the City's assistance and involveme11I, take advantage of
gateway locations to create a sense of entry through the use of improvements such
as landscaping, building comer setbacks, special lighting, etc. Placement of traffic
control devices and other utility equipment should be carefully considered, with
utility installations placed underground where possible or in well-screened or non-
prominent locations;
.I Rear service yards, product storage areas, and parking lots should be screened as
much as possible to improve the appearance of sites at the Gateways;
ISee also, Rhees, S., "Gateways: Creating Civic Identity ," PlarmingCommissioner's Journal,
No. 21 (Winter 1996). .
.
.
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FEB 07 2001 14:55 FR
./
TO 211738
P.04/08
1:"://1--
Buildings shall be designed with an architectural finish on all sides of the stntcture
that is consistent with adjacent building design (using the Architectural Guidelines
that are also providcd to the developer).
C. If this proposal is to be recommended for approval, and in addition to resolving traffic
issues, I would encourage the following to be incorporated into the site!building/signage
design:
+ Increase the number and type of trees (especially coniferous variety to increase
"green" space during winter months);
+ Revicw more carefully the lighting plan especially with respeet to the "color" and
"intensity" of the light being generated (is it the blue/white or softer, orange/pink,
color'1)
+
Modify and reposition the monument sign so that it incorporates a referenee to the
City, e.g. by adding the name "A,den HUIs" to the portion ofthe sign just below the
changeable typeface portion oftbe sign or, alternatively, ehange and reposition the
monument sign so that it is exclusively/primarily a City identifieation sign with
nO changeable typeface (much like what the City appointed task force recommended
and Walgreens itselfhas done in Boca Raton, FLl and allow Walgreens to have a
second monument or pylon sign at the North entrance/exit drive along Lexington
similar to what has been proposed. (See rough sketches attached.)
Eithcr design modification would provide the City the Gateway signage
cnvisioned by the work of both the Parkway/Gateway and the Gateway Signagetask
forces (as well as removing a "neon" sign from a prominent Gateway loeation), and
would provide Walgreens additional "advertising" signage at the Lexington
entrance to its drive-up pharmacy location.
__._0"
FEE 07 2001 14:55 FR
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TO 211738
P.05/08
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1"
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Arden Hills Walgreen's Traffic Impact Analysis
Summary Sheet
.,
.
1. Current operation of intersections
. Lexington A venue and County Road E
Operates at LOS "C" during A.M. peak-hour and LOS "C" during P.M. peak honr
Deficiencies/Issues: During the P.M. Peak-hour the eastbound left-turn I1Wvement
operates at LOS E. The queue or stacking length of vehicles extends i 00 feet beyond the
available storage distance.
. County Road E and Arden Hills Plaza/Holidav Inn entrance
Operates at LOS "A" during a.m. peak-hour and LOS "A" during p.m. peak hour
DejkiencieslIssues: County Road E Eastbound vehicles making a left-turn at Lexington
Avenue block the entrance into the Arden Plaza entrance. Exiting vehicles from the Arden
entrance experience LOS F conditions during the P.M. peak hour.
2. Impact of Walgreen's on area traffic levels
.
The Walgreen's will generate additional 154 trips during the p.m. peak hour (77 in
and 77 out). Of these between 30 and 90 could be pass-by trips. or trips already
traveling on either County Road E or Lexington Avenue.
.
NOTE: For analysis purposes we analyzed a worse-case scenario, assuming the
unlikely scenario that all trips would be new.
3. Improvement measures to address traffic deficiencies/issues:
. Modify signal operation at the County Road E / Lexington A venue intersection to
accommodate split-phase timing and re-stripe lanes at west approach of intersection to
accommodate a through-left lane in addition to the existing exclusive left-turn lane.
Impact: improves the left-turn movement from County Road E to Lexington A venue.
Also positively impacts access to and from the Arden Plaza as the entrance on County
Road E should not be blocked by vehicles waiting to make the left-turn at Lexington.
. Extend the existing median to the west approximately 200 feet (just east of the Arden
Hills entrance).
Impact: Provides for safe, convenient access (right-in/right-out) at the proposed
entrance into Walgreen's (entrance located east of the Holiday inn entrance).
.
Summary Statement:
The suggested improvements proposed as part of the Walgreen's development will improve
the operation of the intersections of County Road E at Lexington Avenue and the Arden
Hills/Holiday Inn entrance intersection. The following page presents an illustration of the
recommended transportation improvements.
\\COLUMBJA\vOLJ\PkOJECTS>COMMON\USERSVFORMrrk,. Hills Walgru1U" Build Points.Joc
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Traffic Impact Study
Prepared For:
Semper Development Ltd.
Proposed Walgreen's Drugstore
Arden Hills, Minnesota
February 7,2001
.
Prepared By:
URS
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1.0 Introduction
Semper Development Company is proposing to construct a Walgreen's drugstore in the
City of Arden Hills, Minnesota. The proposed development is located north of County
Road E between Lexington Ave and Arden Plaza Entrance (see Figure I-I). It is
expected that the proposed development would be completed by the Year 2002.
URS I BRW, Inc has been retained to evaluate the traffic impacts to the roadways around
the site. The objective of the analysis is to address issues relating to intersection
congestion created by the development.
The Walgreen's traffic impact analysis included the following elements:
Existing (Year 2001) Conditions
Traffic Operations Analysis Methodology
Capacity Analysis of Existing Conditions
Roadway Improvement Measures for Existing (Year 200 I) Conditions
Trip Generation and Directional Distribution
Capacity Analysis of Post-Development (Year 2002) Conditions
Mitigation Measures for Post-Development (Year 2002) Conditions
Conclusions
Recommendations
Walgreen's Traffic Impact Study
Draft Report
Introduction
February 07, 2001
1-1
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PROJECT LOCATION
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2.0 Existing Conditions
The first step in a traffic operations study is to collect all of the necessary existing traffic
data to support the level of service analyses. This data includes intersection lane
geometry, intersection traffic control, intersection timing parameters, and intersection
turning movement volumes. The following sections document the data collection
process.
2.1 Key Intersections
The first step was to define the impact area of the proposed Semper Development. The
purpose of this effort is to make sure that all areas that may be impacted by the
development are included in the traffic study. With consideration to Semper
Development, the City of Arden Hills and Ramsey County's input, the following
intersections were determined to be the key intersections for analysis:
County Road E I Arden Plaza Entrance (p.m. peak hour only)
County Road E I Lexington Ave
2.2 Intersection Geometry and Traffic Control
The existing conditions intersection geometry and traffic control information for each of
the key intersections was documented. Figure 2.2-1 details this information and indicates
that under existing conditions the key intersections consist of the following types:
One signalized intersection, with multiple though lanes and auxiliary left
turning lanes on each approach.
One two-way stop intersection.
2.3 Intersection Volumes
The turning movement volumes were collected at each of the key intersection for both the
a.m. and p.m. peak hour analysis. Turning movement counts were performed at both
County Road E I Lexington Ave and County Road E I Arden Plaza Entrance intersections
during the p.m. peak hour. During the a.m. peak hour, only County Road E at Lexington
Ave was counted. The north and south approaches at County Road E and Arden Plaza
Entrance generate very little traffic during the a.m. peak hour, so it was decided to not
include this intersection in the a.m. analysis.
The existing traffic volumes for each of the key intersections during the a.m. peak hour
analysis are shown in Figure 2.3-1. The p.m. peak hour traffic volumes can be seen in
Figure 2.3-2.
Walgreen's Traffic ImpactStady
Draft Report
Existing Conditions
February 07. 2001
2-1
.
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2.4 Signal Timing
Ramsey County Highway Department supplied information regarding the traffic signal
operation at the intersection of County Road E and Lexington Ave. County Road E at
Lexington Ave operates in coordination with four other signal systems to the north on
Lexington Ave. Since the other intersections in the system were not included in this
Traffic Study, the cycle length used was not optimized for each scenario, instead the
current a.m. and p.m. peak hour cycle length of 110 seconds was held constant.
However, the intersection turning movement splits were optimized for each scenario to
best serve the critical movements.
Walgreen's Traffic Impact Study
Draft Report
. Existing Conditions
February 07, 2001
2-2
ribl
138
.
f I~
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.
3.0 Traffic Operations Analysis Methodology
A traffic operations analysis is a process that estimates the quality and capacity of traffic
flow along segments of roadway and through intersections. The traffic operations
analysis included; detennining level of service and queue lengths for each of the key
intersections. From these analyses, deficiencies in the roadway system were defined.
The next step was to develop, evaluate and present roadway improvements or mitigation
strategies for these deficiencies. The following sections detail the methodology and
standards followed in this Traffic Study.
3.1 Level of Service Summary
The approach to the traffic operations analysis is derived from the established
methodologies documented in the Highway Capacity Manual, Third Edition, 1997. The
Highway Capacity Manual (HCM) contains series of analysis techniques that are used to
evaluate the operation of transportation facilities under specified conditions. Sycnchro5
and SimTraffic5, Highway Capacity Manual implementing operation analysis software
packages, were used to analyze the key intersections.
.
The results of an HCM analysis are typically presented in the form of a letter grade (A-F)
that provides a qualitative indication of the operational efficiency or effectiveness. The
letter grade assigned to HCM analysis results is referred to as Level of Service (LOS).
By definition, LOS A conditions represent high-quality operations (i.e., motorists .
experience very little delay or interference) and LOS F conditions represent very poor
operations (i.e., extreme delay or severe congestion).
In accordance the Minnesota Department of Transportation guidelines, this study uses the
LOS D / E boundary as the indicator of acceptable traffic operations.
3.2 Queue Summary
Using only a capacity analysis to determine impacts would neglect potential queuing
issues resulting from the background traffic or proposed development. A queue is
defined as a line of one or more vehicles waiting to be serviced by the system. For this
analysis, the system is represented by a signalized or unsignaIized intersection. A
queuing analysis was also conducted to determine if adequate storage length for left and
right turn lanes exists and will be available for future conditions. In addition, the queuing
analysis indicates issues with through-traffic spilling back into the upstream intersection.
.
The storage length for this Traffic Study is defined as the length of the turn lane (not
including the length ofthe taper into the turn lane) or the distance between intersections
(from the near side of the downstream intersection to the far side of the upstream
intersection). The queue lengths reported for the analysis were the 95th percentile queues
that are expected to occur during the peak hour. In some instances, the 95th percentile
queue length may exceed the storage length only once during the peak hour; however, the
queue length is still reported as exceeding the storage length.
Walgreen's Traffic Impact Study
Draft Report
Traffic Operations Methodology
February 07, 2001
3-1
fl1-/?~
.
A queue length from a left or right turn lane can exceed the storage length of the lane
because of background traffic or Site-generated traffic. Roadway improvements to
accommodate the background traffic or mitigation measures to handle Site-generated
traffic may not be necessary unless it is determined that the queue has a significant
impact on the operations at that intersection or the next upstream intersection. Examples
where the queue lengths would be considered a significant traffic operational deficiency
and roadway improvements or mitigation measures should be considered include:
I. A queue length at a particular intersection exceeds the storage length causing through
traffic to spill back through the next upstream intersection.
2. A queue length at a particular intersection exceeds the storage length and does not
clear out throughout the peak hour, with the result that traffic volumes for the entire
system begin to decrease.
Examples where the queue lengths would not be considered a significant traffic
operational deficiency, and roadway improvements or mitigation measures would not be
imperative include:
1. A queue length at a particular intersection exceeds the storage length by only a small
distance.
. 2. A queue length at a particular intersection exceeds the storage length but it does clear
out throughout the peak hour_
3.3 Defining Impacts
As previously discussed, traffic impacts can be defined in a number of ways including: a)
by the level of service of the entire intersection, b) by the level of service of individual
movements within an intersection, and c) by the relationship between the queue length
and the storage length of an intersection movement.
Once a deficiency in an intersection, an intersection movement, or a queue length is
identified, the next step is to determine if the deficiency warrants a roadway improvement
(if caused by background traffic) or a mitigation measure (if caused by Site-generated
traffic). The following standards are applied:
For an intersection, the overall level of service of an intersection is expected to be
at a LOS E or F;
For one or more individual movements at an intersection, the level of service is
expected to be at a LOS E or F, which results in a significant decrease in the
overall operational efficiency at the intersection; or
.
Walgreen's Traffic Impact Study
Draft Report
Traffic Operations Methodology
February 07,2001
3-2
.
.
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f{?/%
For one or more queue lengths, the queue length exceeds the storage length,
which results in significant upstream traffic impacts.
The following guidelines were applied when conducting the traffic analysis and
identifying the need to consider roadway improvements or mitigation measures.
All intersections operating at a LOS E or F as a result of background traffic or
Site-generated traffic would be considered for roadway improvement or
mitigation measures.
However, not all intersection movements expected to be at a LOS E or F require
roadway improvements or mitigation measures. For example, if an individual
movement operates at a LOS E or F but has a low volume, the movement would
not be expected to significantly decrease the overall operation at the intersection.
Similarly, not all queue lengths that exceed storage lengths necessitate roadway
improvements or mitigation measures. For example, if a queue length exceeds the
storage length but by only a short distance, the queue would not be expected to
have a significant upstream impact. Or if the queue diminishes (clears out)
regularly throughout the peak hour, the movement would not be expected to
significantly disrupt upstream traffic.
In addition, if an intersection or a specific movement at an intersection warrants
consideration for mitigation due to the increased traffic volumes from a
development, improvements would be applied only to return the intersection or
specific movement back to the existing (background) traffic conditions. For
example. if a particular intersection operates at a LOS E under existing conditions
and LOS F with development volumes, mitigation measures would be considered
to return the intersection to a LOS E condition. Mitigation measures to improve
the intersection to an acceptable (LOS D) condition, which would be better than
the existing conditions, would not be considered.
Once a specific deficiency is identified that necessitates consideration for a roadway
improvement or mitigation measure, the following solutions are evaluated to reduce or
eliminate the deficiency:
Optimizing the intersection signal timing, adjusting the intersection phasing,
and/or reassigning the lane geometry;
Implementing geometric improvements, including adding through lanes, adding
turn lanes or lengthening turn lanes;
Suggesting ways to reduce the number of vehicles that use that intersection or individual
intersection movement. Such as directing vehicles to alternate routes or suggesting
alternate modes of transportation.
Walgreen's Traffic Impact Study
Draft Repon
Traffic Operations Methodology
February 07, 2001
3-3
f I V3'b
.
4.0 Traffic Operation Analysis of Existing Conditions
The purpose of this analysis is to document how the existing roadway geometry, traffic
control, and signal timing parameters accommodate the current traffic volumes. This
analysis will also provide a benchmark for comparing when development volumes are
added. The analysis uses the current Year 2001 signal operation parameters for County
Road E at Lexington Ave as defined by Ramsey County. This intersection operates
actuated-coordinated with other signal systems located to the north on Lexington Ave.
4.1 Existing AM Peak Hour Conditions
The existing a.m. peak hour turning movement LOS and intersection LOS for each of the
key intersections are shown in Table 4.1-1. The results show that all turning movements
at County Road E / Lexington Ave intersection operate at a sufficient LOS and the
overall intersection operates at a LOS C.
The existing a.m. peak hour queuing analysis is presented in Table 4.1-2. The results
show that during the a.m. peak hour the intersection of County Road E and Lexington
Ave does not display any queuing problems.
4.2 Existing PM Peak Hour Conditions
.
The existing p.m. peak hour turning movement LOS and intersection LOS for each of the
key intersections are shown in Table 4.2-1. The results show that the west approach left
turn movement at County Road E and Lexington Ave operates poorly, LOS E. Although,
the overall intersection operates at a LOS C, the suspect left turn movement is considered
to be an operational deficiency. The intersection of County Road E and Arden Plaza
Entrance was found to operate at a LOS A.
It should be noted that although the overall intersection LOS at County Road E / Arden
Plaza Entrance intersection is at LOS A, the north and southbound movements operate at
a LOS F. This is not uncommon for through-stop conditions, where a small number of
vehicles on the minor street approach experience a high delay while most of the vehicles
entering the intersection experience little or no delay on the main street.
The existing p.m. peak hour queuing analysis is presented in Table 4.2-2. The results
show the west approach left turn at County Road E / Lexington Ave intersection poses a
serious operational deficiency. The 95th percentile queue extends approximately 100 feet
beyond the available storage distance. In addition to the results shown through the
queuing analysis, field observations during the p.m. peak hour found the left turn lane
queuing beyond the Arden Plaza Entrance intersection with County Road E.
.
Following the guidelines as previously discussed, the County Road E / Lexington Ave
west approach left turn presents problems with safety, mobility and access at this
intersection and at the immediate upstream intersection. This is an operational deficiency
that needs improvement and will be discussed in the next section.
Walgreen's Traffic Impact Study
Draft Report
Existing Operation
February 07, 2001
4-1
.
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Since an operational deficiency was found to exist under no-development conditions,
improvement measures to address this deficiency were explored prior to the impact of the
site generated traffic.
In the analysis, it was assumed that the least costly improvement measures would be the
most attractive to all parties involved. Therefore, potential improvement measures were
analyzed in approximate ascending order of cost to implement. For example, changing
traffic signal timing or left turn phasing is considered to be a low cost alternative, as it
can be implemented with no construction or right-of-way acquisition. In contrast,
addition of turning lanes, though it may yield the best traffic operational results, require
land acquisition and construction measures in addition to traffic signal modifications.
5.1 Suggested Roadway Improvements
The following and Figure 5.1-1 detail the roadway improvements required for acceptable
traffic operation of existing conditions:
.
I. Re-designate the lane use for the west approach at the County Road E I
Lexington Ave intersection. This should include one exclusive left turn lane,
one shared though/left turn lane and one shared through/right turn lane.
Currently only one left turn lane on the west approach exists, presenting
delay and queuing issues. Re-designating the lane use would in affect
allow for one more left turn lane, decrease delays and shorten the queue
lengths.
2. Modify the existing traffic signal at County Road E and Lexington Ave
(eastbound and westbound directions) to accommodate split phased operation.
.. Split phase operation allows the east approach left, through and right turn
movements to operate simultaneously as a protected movement for a
designated amount of time. The west approach would operate in the same
manner as the east, but would occur after the east approach movement has
timed out.
Split phase operation is necessary in order to allow a shared through/left
turn lane use at this intersection.
5.2 Traffic Impacts of Suggested Roadway Improvements
The LOS and queuing analysis was not performed for the a.m. peak hour, as the existing
condition results did not present any problems. It is assumed and expected that with the
implementation of the suggested roadway improvements, the key intersections would
operate at least the same, if not better than existing.
.
The LOS computed for the p.m. peak hour with the suggested roadway improvement for
each of the key intersections are shown in Table 5.2-1. The results show that the overall
intersection LOS at County Road E and Lexington Ave continues to operate at a LOS C.
Walgreen's Traffic Impact Study
Draft Report
Existing Conditions Improvements
February 07, 2001
5-1
.
.
.
However, the west approach left turn movement improved to a LOS D. It should also be
noted that with split phased operation, the Lexington Ave through movements were not
impacted. In addition, the north and south approaches at the County Road E I Arden
Plaza Entrance intersection improved to a LOS E. The improvement to the north and
south approaches of this intersection may be linked to the improved mobility and
shortening of queue lengths on the west approach at County Road E I Lexington Ave
intersection.
The p.m. peak hour queuing analysis is presented in Table 5.2-2. The results show that
the west approach left turn queue lengths at County Road E I Lexington Ave intersection
was reduced within the available storage distances.
Walgreen's Traffic Impact Study
Draft Report
Existing Conditions Improvements
February 07. 2001
5-2
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6.0 Traffic Forecasts
This section describes the process for generating the traffic forecasts for the key
intersections based on the proposed site development. The traffic forecast process
consisted of the following key components:
Existing traffic volumes
Background traffic growth
Amount of site generated traffic
Distribution of site generated traffic
The existing traffic volumes were obtained as part of the existing condition process.
Traffic forecasts were developed for the Year 2002. The purpose of the Year 2002 is to
indicate expected traffic volumes with a complete build-out of the proposed development
site.
6.1 Background Traffic Forecasts
The first step of the traffic forecasting process was to determine the expected background
growth in traffic. Traffic growth in the vicinity of the proposed development will occur
between existing and Year 2002 conditions due to other growth and development in the
region. This growth is typically termed as "background growth" and must be accounted
for as part of the forecast volumes. The growth rate was assumed to be 2% per year.
The ambient growth rate was applied to the existing traffic volumes to obtain the
expected Year 2002 background traffic.
6.2 Traffic Generation
In order to estimate the traffic impacts of the proposed development, it is necessary to
estimate the amount of traffic that will be generated_ The planned land use for this site is
Walgreen's, a pharmacy/drugstore with a drive-through window.
6.2,1 Trip Generation
The trip generation was estimated using the Institute of Transportation Engineers (ITE)
Trip Generation Manual. (Sixth Edition. 1997). This reference documents daily and peak
hour trip generation based on the type and intensity of a wide variety of land uses.
The proposed development is expected to generate approximately 39 vehicle trips during
the a.m. peak hour and approximately ]54 vehicle trips during the p.m. peak hour. The
specific trip generation values are presented in Table 6.2.1- ]
Walgreen's Traffic Impact Study
Draft Report
Traffic Forecasts
F ebT7Jflry 07, 2001
6-1
f~93t3
. 6,2,2 Pass-by Trips
Pass-by trips are those trips that would already be passing the site along Lexington Ave
or County Road E but are attracted to the site when passing through the area. As such,
these trips are development-generated trips that are currently a part of the Lexington Ave
or County Road E background through traffic. Though it is expected that a Walgreen's
drugstore would generate pass-by trips, this was neglected in order to present more
conservative results.
6.3 Trip Distribution
Trip distribution refers to the geographic orientation of vehicles approaching or departing
the proposed development site. The directional orientation of vehicles was estimated
using a TRANPLAN model developed by the Metropolitan Council. The model takes
into account the most likely routes to principal roadways which is then translated to a
percentage to total site generated traffic. The complete directional orientation can be
seen in Figure 6.3-1.
6.4 Trip Assignment I Forecast Volumes
.
The final step of the traffic forecasting process was to assign the estimated new site
generated trips to the surrounding roadway system based on the directional trip
distribution of traffic. The proposed development site generated trips were added for the
p.m. peak hour and a.m. peak hour to the respective Year 2002 background traffic
volumes to result in Year 2002 post -development forecast volumes as shown in Figure
6.4-1 and Figure 6.4-2.
.
Walgreen's Traffic Impact Study
Draft Repon
Traffic Forecasts
February 07, 2001
6-2
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7.0 Traffic Operation Analysis of Post-Development Conditions
For the purpose of analysis, it was assumed that the roadway improvements required for
the existing conditions were in place when analyzing post-development traffic.
7.1 Post-Development AM Peak Hour Conditions
The existing a.m. peak hour turning movement LOS and intersection LOS for each of the
key intersections are shown in Table 7.1-1. The results show that all turning movements
at County Road E / Lexington Ave intersection operate at a sufficient LOS and the
overall intersection operates at a LOS C. Also shown, is the LOS for the site-generated
traffic on the north approach at County Road E and Arden Plaza Entrance intersection,
shown to operate at a LOS D.
The existing a.m. peak hour queuing analysis is presented in Table 7.1-2. The results
show that during the a.m. peak hour the intersection of County Road E and Lexington
Ave does not display any queuing problems.
7.2 Post-Development PM Peak Hour Conditions
The existing p.m. peak hour turning movement LOS and intersection LOS for each of the
key intersections are shown in Table 7.2-1. The results show that the west approach left
turn movement at County Road E and Lexington Ave will still operate at a LOS D. Even
though the overall intersection operation decreases to a LOS D, the actual delay per
vehicle decrease was only a minimal 5.0 seconds. The north and south approaches at the
intersection of County Road E and Arden Plaza Entrance was found to still operate at a
LOSE.
The existing p.m. peak hour queuing analysis is presented in Table 7.2-2. The results
show that during the p.m. peak hour the intersection of County Road E and Lexington
Ave does not display any queuing problems.
Walgreen's Traffic Impact Study
Draft Report
Post-Development Operations
February 07,2001
7.1
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8.0 Mitigation Measure for Post-Development Conditions
As shown in the previous section, the traffic operation analysis results for the post-
development conditions do not show any operational deficiencies. However, in
anticipation to site access points along County Road E for the proposed development,
precautionary measures need to be taken to restrict the location of a full movement access
point. This needs to be followed to ensure safe vehicle crossing.
Restricting the full access point can be accomplished by a variety of different methods,
but for this Traffic Study the following two methods are presented:
I. Extend the median to the Arden Plaza Entrance. Full access to the proposed
development site would be located at County Road E and Arden Plaza Entrance.
This would allow for a right-in and right-out only access point located
approximately 200 feet to the east of Arden Plaza Entrance's intersection with
County Road E.
2. Leave the existing median inplace and allow the only development site access
point along County Road E to be at County Road E I Arden Plaza Entrance
intersection.
The access alternatives shown above were developed in collaboration with the Ramsey
County Highway Department.
. Choosing to implement the first option above and extending the median back to Arden
Plaza Entrance necessitates the existing conditions roadway improvements discussed
earlier in this report. If the median is extended and no improvements are made to address
the west approach left turn at County Road E I Lexington Ave intersection queuing
deficiency, major traffic safety problems will occur at the Arden Plaza Entrance. In
addition, the eastbound through traffic on County Road E will be blocked during most of
the p.m. peak hour.
.
Walgreen's Traffic Impact Study
Draft Report
Post-Development Mitigation
February 07, 2001
8-1
F2b/%
.
9.0 Conclusions
1. The proposed development of 14,800 SF of pharmacy and drugstore is expected to
generate approximately 39 vehicle trips during the a.m. peak hour and approximately
154 vehicle trips during the p.m. peak hour.
2. Existing Year 2001 and post-development Year 2002 conditions were analyzed
during the a.m. and p.m. peak hours.
3. No major delay or queuing issues were found during the a.m. peak hour in either the
existing or post-development scenarios. Both delay and queuing problems were
discovered for the west approach left turn at the intersection of County Road E and
Lexington Ave.
4. Suggested roadway improvements requiring for acceptable traffic operations of
existing conditions were presented and include:
.
Re-designate the lane use for the west approach at the County Road E I
Lexington Ave intersection. This should include one exclusive left turn lane,
one shared thoughlleft turn lane and one shared through/right turn lane.
Modify the existing traffic signal at County Road E and Lexington Ave
(eastbound and westbound directions) to accommodate split phased operation.
5. Although no delay or queuing issues were found during the a.m. or p.m. peak hours
for the post-development conditions, a mitigation alternative was presented to control
access into and out of the proposed development site that is directly correlated with
the existing conditions roadway improvement measure.
.
Walgreen's Traffic Impact Study
Draft Report
Conclusion
February 07. 2001
9-1
~
F3-:f1
1M
. 10.0 Recommendations.
Figure ID-I and the following details the recommended traffic control and lane
assignment plan for County Road E and Lexington Ave to accommodate existing
operational deficiencies and proposed development.
Roadway improvements required for acceptable traffic operations of existing conditions
during the p.m. peak hour include:
1. Re-designate the lane use for the west approach at the County Road E I
Lexington Ave intersection. This should include one exclusive left turn lane,
one shared thoughlleft turn lane and one shared through/right turn lane.
The exclusive left turn lane would include approximately 260 feet of
storage. This is the distance from the stop bar to the beginning of taper for
the center median.
Post a sign that would notify motorists of the desiguated lane use.
2. Modify the existing traffic signal at County Road E and Lexington Ave to
accommodate split phased operation.
The eastbound direction of County Road E would be designated as phase 4
and the westbound direction of County Road E would be designated as
phase 3.
. Roadway mitigation measure to restrict full access to be located at the intersection of
County Road E and Arden Plaza Entrance includes:
I. Extend the existing median back to the Arden Plaza Entrance intersection with
County Road E.
The median should taper to follow the existing stripping along County
Road E. This would allow for an exclusive left turn bay at both the
County Road E / Arden Plaza Entrance and County Road E / Lexington
Ave intersections east approach and west approach, respectively.
Again, implementing the median extension back to the Arden Plaza Entrance intersection
with County Road E, necessitates the existing conditions roadway improvement.
.
Walgreen's Traffic Impact Study
Draft Report
Recommendations
February 07, 200!
10-]
\
-
~
RAMSEY COUNTY
Department of Public Works
Kenneth G. Haider, P.E., Director and County Engineer
1J) A.{0
Bxmf311 t,
y
:3
ADMINISTRATlON/LAND SURVEY
50 West Kellogg Blvd., Suite 910
St. Paul, MN 55102. (651) 266-2600. Fax 266-2615
E-mail: Public.Works@co.rams8y.mn.us
ENGINEERING/OPERATIONS
3377 N. Rice Street
Shoreview, MN 55126
(651) 484-9104. Fax 482-5232
February 21, 2001
Ms. Jennifer Chaput
City Planner
City of Arden Hills
4364 West Round Lake Road
Arden Hills, Minnesota 55112
Traffic Study Review
Walgreens Development
County Road E at Lexington A venue
Dear Ms. Chaput:
.
The Ramsey County Department of Public Works has reviewed the Traffic Impact Study
for the Walgreens Development prepared by URS/BRW dated February 7, 200 I. Semper
Development Ltd. is proposing the construction of a Walgreens store in the northwest
quadrant of County Road E and Lexington A venue in the City of Arden Hills. The
development proposal is to construct access points on both Lexington Avenue and
County Road E to serve the site. The County has reviewed the traffic study, site plan and
existing roadway conditions and wishes to offer the following comments.
I. METHODOLOGY
The methodology used for trip generation assumes that the development will include a
14,800 sJ. Walgreens Drugstore. The County concurs with the results obtained for trip
generation and distribution. The report assumes that 154 trips will be generated to the site
in the p.m. peak hour. The report also conservatively assumes that none of these trips will
be pass-by trips. We feel that a large percentage of the trips generated by the site will be
pass-by trips already on the roadway system. The amount and overall impact of new trips
generated by the development will be negligible compared to the high volumes oftraffic
existing on both County Road E and Lexington A venue.
2. TRAFFIC OPERA nONS - LEXINGTON A VENUE
.
The proposed development includes a right-in/right-out access point on Lexington
A venue north of County Road E. This access point should not pose any operational
difficulties to Lexington A venue traffic.
Minnesota's First Home Rule County
printed on rec)'tled paper wlth a minimum of IO~ wst-consumer content
~
&2(1/
.
3. TRAFFIC OPERA TrONS - COUNTY ROAD E
The traffic study goes into detail analyzing the existing conditions along County Road E
at the Lexington A venue intersection. The report documents that the eastbound left turn
movement currently experiences a level of service "E" in the p.m. peak hour. It also states
that the queue for this left turn movement frequently backs up beyond the available
storage length. The consultant's recommendation for improving this situation is to modify
the traffic signal at County Road E and Lexington A venue to split phase operation
(eastbound and westbound run on separate phases) and allow left turns from both the left
and center lane on eastbound County Road E.
.
Ramsey County is aware of the heavy eastbound volumes on County Road E in the p.m.
peak hour. The eastbound left turn frequently backed up into the eastbound through lane.
Last summer the County removed a section of concrete median west of Lexington
A venue when County Road E was re-paved. This allows eastbound left-turn vehicles to
queue back to the Arden Plaza entrance without backing into the through lanes. The
County feels this is a sufficient solution to the existing operation of the County Road E
and Lexington A venue intersection. The consultant's recommendation of modifying the
traffic signal to split phase may further improve the eastbound left turn; however, may
also have a negative impact on many other movements at the intersection as well. This
traffic signal is coordinated with the other signals on Lexington A venue at Grey Fox, Red
Fox, 694 ramps and County Road F. Any changes to the traffic signal at County Road E
may also impact operations at these locations. Ramsey County does not recommend that
the signal be changed to spilt phase operation at this time. The minimal impact caused by
the addition of new trips from the proposed Walgreens does not warrant such a major
revision to traffic operations.
The proposed development includes a right-inlright-out access point on County Road E
west of Lexington A venue. Construction of this access point will also require the
construction of a median between Lexington A venue and the Arden Plaza entrance. This
is the median which we just modified and shortened last summer. Ramsey County will
not allow the addition of a right-inlright-out access point on County Road E. Construction
of that access point and median will result in a return to the back-up problems that were
there prior to last summer. All access to the site from County Road E should be made
from the existing Holiday Inn access located across from the Arden Plaza entrance.
.
The developer has also inquired about the construction of a right-in only access to the
Walgreens site. Ramsey County will consider this if the access can be designed as "in
only" with the proper radius configuration and the median is extended slightly to block to
opening. All traffic exiting the site will use either the Lexington A venue access or the
existing Holiday Inn entrance across from Arden Plaza.
.
.
.
&'?/3
Thank you for the opportunity to review and comment on the traffic study and site plan
for the proposed development. If you have any questions or need any additional
information please feel free to give me a call.
Sincerely,
y~E.~
Daniel E. Soler, P.E.
Traffic Engineer
.
.
.
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
February 23, 2001
TO:
Joe Lynch, City Administrator
Terrance R. Post, City Accountant @
Bingo Hall License Renewal Application
FROM:
SUBJECT:
This renewal application is from applicant Pot 0' Gold for the period from June 1,2001 to May
31, 2002. Staff is not aware of any issues that would cause staff not to recommend approval of
this resolution. A representative of the Bingo Hall may be in attendance at the meeting for any
questions the City Council may have regarding this renewal application.
Recommendation
Staff recommends that the Arden Hills City Council approve Resolution No. 01-08, "A
Resolution Approving Bingo Hall License Renewal Application," at the regular Council meeting
on February 26, 2001.
.
.
.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 01-08
RESOLUTION APPROVING BINGO HALL LICENSE RENEWAL APPLICATION
THEREFORE, BE IT RESOLVED, that the City of Arden Hills agrees to approve the Bingo
Hall Renewal License Application for the Arden Hills Bingo Hall (Pot-O-Gold) from Goldie K.
Siedow, 3776 Connelly, Arden Hills, Minnesota.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 26TH DAY OF FEBRUARY, 2001.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPH P. LYNCH, CITY ADMINISTRATOR
.
.
.
Minnesota Gambling Control Board
Bingo Hall License Renewal Application
Pot O'Gold
3716 Connelly
Arden Hills, MN 55112
License number: BH013
License expiration date: 5/31/2001
DBA, if applicable:
Return by: 3/2/2001
Enclosed are your preprinted license application renewal forms.
LG300 - Bingo Hall License Renewal Application
. Draw a line through inaccurate information and write in the correct information.
. Write in any missing information.
. Obtain and submit a resolution of approval from the local unit of government.
· The Chief Executive Officer must sign the renewal application.
LG302 - Bingo Hall List Occasion
. Complete and submit the encl05ed LG302 - Bingo Hall Occasion List.
. If you have a rotating schedule, submit a calendar for the license period.
LG315 - Bingo Hall Personnel Information
· Draw a line through inaccurate information and write in the correct information.
. Write in any missing information.
. Each legal owner must complete a LG315 Bingo Hall Personnel Information form.
If the legal owner of the bingo hall is an organization, corporation, firm, limited liability company, sole
proprietorship, or partnership, the following individuals must complete a LG315 form: partners, member of the
board of directors, members of the board of governors; each officer (including but not limited to pre5ident,
vice-president, secretary, treasurer, controller, or general counsel); manager or 5upervisor of personnel or
security, and each person or entity with a direct or indirect interest of 5% or more in the applicant.
. If any person listed will not be renewing, write the termination date on his or her renewal form and return it with your
renewal application.
If you need additional forms, visit our Web site at www.gcb.state.mn.us and click on Bingo Hall under General
Information and Forms.
For Your Information
All personnel forms will be sent to the Department of Public Safety for a Bureau of Criminal Apprehension
clearance and to the Department of Revenue for a tax clearance.
Minnesota Rules, part 7862.0010, subpart lOa, provide: "Before issuing or renewing a bingo hall license,
the board shall conduct or request the director of alcohol and gambling enforcement to conduct a
background investigation, which may include a review of the applicant's sources of financing, ownership,
and organizational structure. Actual costs in addition to the initial and renewal application fees shall be
borne by the applicant."
Upon receipt and clearance, your application for renewal will be presented to the Gambling Control Board
for consideration at a monthly meeting.
If you have questions, please contact the Gambling Control Board at 651-639-4000.
.
.
Minnesota Lawful Gambling
Bingo Hall License Renewal Application - LG300
Fee
Check #
Bingo Hall Information
License number: BH013
Name of bingo hall:
DBA, if applicable:
Street address:
City, state or province, postal code:
Phone number (with area code):
Mailing address
(if different than above):
Type of Business
(sole proprietorship, partnership, corporation, limited liability company, firm): Sole Proprietorship
Minnesota Tax Identification Number: 1123411
Effective date: 6/1/2001
Expiration date: 5/31/2002
Pot O'Gold
3776 Connelly
Arden Hills, MN 55112
(651) 631-1724 Fax number (with area code):
Local Unit of Government Acknowledgment
Ifthe gambling premises is within city limits, the city
must sign this application:
On behalf of the city, I acknowledge that this application will
be forwarded to the appropriate city officials, the city must
pass a resolution specifically approving or denying this
application, and a copy of the resolution will be forwarded to
the applying organization.
If the gambling premises is located in a township,
both the county and township must sign this
application:
For the townshiD: On behalf of the township, I
acknowiedge, by this signature, awareness of this application
and that the township has no authority to deny or approve an
application.
Name of township:
Name of city: Arden Hills
i~pe~~el~CatiOn)
(Signature of township official acknOWledging application)
Title
Date----1----1_
Title D 'N ~@3vJ!@L
DateDl/fu l))
For the county: On behalf of the county, I acknowledge
that this appiication wili be forwarded to the appropriate
county officials, the county must pass a resolution
specifically approving or denying this application, and a copy
of the resolution will be forwarded to the applying
organization.
Na me of county:
(Signature of county personnel receiving application)
Title
Date----1----1_
Questions on this form should be directed to th e Gambling Control Board at
651-639-4000. Hearing impaired individuals using a m may calf the Minnesota
Relay Service at 1-800-627-3529 and ask to place a call to 651-639-4000. This
publication will be made available in alternative format O,e. large print, Braille)
upon request. The information requested on this form (and any attachments)
will be used by the GambUng Control Board (Board) to detemine your
quallncatlons to be involved In lawful gambling activities in Minnesota, and to
ssist the Board in conducting a background Investigation of you. You have the
right to refuse to supply the information requested; hovwever, if ~u refuse to
supply this information, the Board may not be able to determine your
qualincations and, asa consequence, may refuse to issue you a license. If you
supply the information requested, the Board will be able to process your
application. Your name and address wiU be public information when received
by the Board. All the other information that you provide will be private data
about you unltl the Board issues your license. When the 6::>ard Issues your license, all of the
information that you have provided to the Ebard in the process of applying for your license will
become public. If the Board does not issue you a license, all the Information you have provided
in the process of applying for a license remains pri\iclte, with the exception of your name and
address which will remain public. Private data about you are available only to the following:
Board members, staff of the Board whose work assignment requires that they have access to the
Information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the
Minnesota Commissioners of .Administration, Finance, and Revenue; the Minnesota Legislative
Auditor, national and Intemational gambling regulatory agencies; anyone pursuant to court order;
other individuals and agencies that are spedfically authorized by state or federal law In have
access to the Information; Individuals and agencies for which law or legal order authorizes a new
use or sharing of information after this notice was given; and anyone with yourwrltten consent.
Minnesota Lawful Gambling
Bingo Hall license Renewal Application - LG300
.
License number:
Effective date:
BH013
6/1/2001
Name of applicant:
Expiration date:
Pot Q'Gold
5/31/2002
Personnel:
The owner of the premises must be the lessor of the bingo hall. Subleases are not allowed.
. Verify that the personnel list below is complete and accurate, and contains all owners, officers, managers, directors,
supervisors, and persons or entities with a direct or indirect financiai interest of five percent or more, as prescribed by
board rule.
· Add new personnel not listed and submit an LG315.
Name
Goldie Katherine Sledow
Role
Owner
Duties
None
.
Oath
. I declare that this application is correct and complete to . I declare that any lease agreements between the bingo
the best of my knowledge and belief. hall licensee and lawful gambling organizations will
. I will familiarize myself with the laws of the state of specifically identify any goods or services that the
Minnesota and rules of the Board governing gambling and organization is required to purchase from the lessor or a
agree, if licensed, to abide by those laws and rules, third party vendor, and that all goods and services
including amendments to them. fumished as a part of the lease agreement will be valued
. I declare that I am qualified under the telTl1s of Minnesota at their fair market value.
Rules, part 7862.0010, subpart 3, to be licensed as a . Changes in the information submitted in this application
bingo hall and will abide by the restrictions set forth in will be submitted in writing to the Board and local unit of
Minnesota Rules, part 7862.0010, sl/Apa;;t I~' 'I) 0 . govemment within ten days after the change occurs.
:fl~ tL'2:J....I.).Ji-<9U/ Date:;;i - L., - (;) (
Signature of chief executive officer -
~c U..~"- K,.,th. ,"-n'M ~.~oc.0
Name (please print)
.
Mail Renewal Application to Gambling Control Board, with attachments.
LG300" Bingo Hall License Renewal Application Mail to:
LG302.. Bingo Hall Occasion List
LG315 .. Bingo Hall Personnel Information
Resolution.. Local unit of govemment approval
resolution (city or county); and
Check for $2,500 license fee payable to "State of
Minnesota" (fees are considered earned and are not
prorated or transferrable)
Gambling Control Board
Suite 300 South
1711 west County Road B
Roseville, MN 55113
.
.
.
Minnesota Lawful Gambling
Bingo Hall Occasion List - LG302
Bingo Hall Information
Bingo all Name . (i I
il.' ~o
Rotating Schedule: Yes D
No ~
1/98
'I ' . Address C { , I
-f-.. " ~ is. Ci1/1 Ie.. <!.. ,l,;
(If yes, submit a calendar with the name of the organization(s) conducting bingo on each day.)
SE(Id-.
Schedule1
Name of Organization Organization's Premises Permit or Hours of
Conducting Bingo Occasions Exemption Permit Number or 2 8ingo 3
Excluded Authorization Bingo Date Occasions
Sunday .t:" 0.. yo + h Sf' a. r l..'t-~n'f-f il ...:1- L - p.lflt1
" " " f -( -"ll'll
/, I' "- Cl_ I I - P,i/l'
I
Monday /. ~ I F",-,-\'\rl.o.:ti"" ft - () LJ... ::L_4.. I I 0 - {~ - fM1.
,< .. ., ''7 _ 9- 1?fV1
,
" I. I' 4- tL - {J. 'IJ
,
Tuesday 'f=' ~ r +- h . C; t 0.... r V/'I\ I e.<-i-..T.r. /j-()4il/ '"7-9_ P.IfIl,
I' 1/ .J .- "1-1l-P,rn.
" . < "
Wednesday <::..\.-, /VI" r- \/i (' h u r c... h f+ - on t./.. ;7 9 rtJ-I':i- -AM
" I ,t " '-1 _ q. P. oMl ,
" ,. " 0_ it - Po Ii\')
Thursday C'..' 1'. 1< 0.. t" VI <".r ii\~ <; I t; -.::.? i t--.. X fA I-q- P.IM,
(' L.. ~'c.h " I " i::;o.. II. tJ/f111 ,
" . - ,- ,-
Friday &; C3--J F" LLI) A "rIO'" .4 .. /) ~ 'X-~ 1'!:!-4-- ji,Il1'
" " " 17- q..- P. fI1.
I' " , . <;< - 1,.. {> 1Ul.
11_ /.. ,::7"".
Saturday 2;F, f'l1/l.rvs e II Ll t-c..\1 R-OD 4X'Cj o/__i;...- .p f1l
, , " L ,- '-1--9~ A V11.
I' ,. " q- Ii- 17.111
I l - I - Rrn
1 No more than 21 bingo occasions
are permitted at each hall per week,
2 If the organization does not yet have
a number, write "permit (or exemp-
tion) applied for,"
3 Enter the starting and ending times
for each occasion (for example,
7-9 p.m., 3:30-6 p.m.). A bingo
occasion must be at least 90
minutes and no more than four
hours long.
Changes in the above inf ation
must be submi ., e
Board within ange
occurs itan org ,nducts
bingo on a day >e other than
that reflected 0 Bingo Hall
Occasion List, or if an organization
is added or deleted e
, schedule. '
Mail this form to:
Gambling Control Board
Suite 300 South
1711 W. County Road B
Roseville, MN 55113
IilA
Vl\,
Questions on this form should be
directed to the Gambling Control 80ard
at (612) 639-4000. If you use a TTY, you
can call us by using the Minnesota Relay
Service at 1-800-627-3529 and ask to
place a call to (612) 639-4000. This form
will be made available in alternative
format (i.e_ large print, Braille) upon
request.
The information requested on this form
will become public information when
received by the 80ard, and will be used
to determine your compliance with
Minnesota statutes and rules governing
lawful gambling activities.
Minnesota Lawful Gambling
. Bingo Hall Personnel Information - LG315 (Renewal)
Bingo Hall Information
License number: BH013
Effective date:
6/1/2001
Expiration date: 5/31/2002
Name of bingo hall:
DBA, if applicable:
Street address
City, state or province, zip code:
Phone number (with area code):
Pot O'Gold
3776 Connelly
Arden Hills, MN 55112
(651) 631-1724
Personnel Infomation
First name, full middle name, and last name: Goldie Katherine Siedow
Maiden name and/or previous name: Johnson
Social security number: 471-32-4299
Home address: 3873 114th Lane NE
City, state or province,zip code: Blaine, MN 55449
Home p~gp,e;')~ 783-184~
Driver's license number and state or province of /!;i~.J S-300-285-461-432 MN
Birthdate and birthplace (city, state or province): 6/9/1934 Parkers Prairie, MN
Full name of spouse:
Branch and dates of miiitary service:
U.S. citizen: Y If "N", country of citizenship:
.
Criminal History except petty misdemeanors (since last application):
Date charged City/state where charges were filed
Disposition of the case
Current Role - List your current role (owner, officer, director, partner, sole proprietor, manager, supervisor, or person
or entity with a direct or indirect financial interest of five precent or more, as prescribed by Board rule):
Role: Owner Duties: None
New Employment - List any new employment you currently hold (since last application). List employer name, address,
position held, dates of employment, and type of business.
Minnesota Tax Identification Number - List any new number for businesses you own in Minnesota (since last application)
Organization Membership - List any organization names, addresses and license or exemption permit numbers, or any
excluded organization you have joined that conduct lawful gambling in Minnesota.
Questions on this form should be directed to the Gambling Control Board at 651-639-4000. Hearing impaired individuals using a TlY
may call the Minnesota Relay Service at 1-800-627-3529. This publication will be made available in altemabve fonnat (Le. large print,
8raille) upon request
.
Bingo Hall Personnel Information - LG315
. License number: BH013 Name of person:
Oath and Consent Statement
I have never been convicted of a felony.
I have never been convicted of a crime
involving gambling.
3. I have never been convicted of assault} a
criminal violation involving the use of a
firearm, or making terroristic threats.
4. I am not O1rrently or have never
been engaged in or connected with an
illegal business.
5. I do not owe $500 or more in delinquent
taxes to the state of Minnesota.
6. I have not had a sales and use tax permit
revoked by the commissioner of revenue
within the last two years.
7. I have filed, after demand, tax returns
required by the commissioner of revenue.
8. I am not a licensed distriburor or affiliate
of a distributor under Minn. Stat sec.
349.161.
9. I am not a licensed manufacturer or
affiliate of a manufacturer under Minn.
Stat sec. 349.163.
10. I will not be an officer, director, paid
employee, or volu nteef of a licensed,
exempt, or excluded organization in its
conduct of lawful gambling, or represent
. licensed, exempt or exduded
rganization in the purchase of or
influence the pun:hase of lawful gambling
equ ipment
11. I am not a wholesale distriburor or an
affiliate or an employee of a wholesale
distributor of alcoholic beverages.
12. I will not provide any staff ro conduct or
assist in the conduct of bingo or any
other form of lawful gambling on the
premises.
13. I will not acquire gambling equipment or
provide inventory control for any
organization that conducts lawful
gambling on the premises.
14. I will not prepare or assist in the
preparation of any reports required by
Minn. Rules, part 7861.0120, subp. 3, for
an organization conducting lawful
gambling on the premises.
15. I will not provide accounting services to
any organization conducting lawful
gambling on the premises.
16. I will not solidt, suggest, encourage, or
make any expenditu res of an
organization's gross receipts from lawful
9ambling.
17. I will not charge any fee to a person
without which the person could not play
bingo or partidpate in another form of
_awful gambling on the premises.
I will not provide assistance or participate
in the conduct of lawful gambling on the
premises.
1.
2.
Goldie Katherine Siedow
19. I will not permit more than 21 bingo
occasions to be conducted on the premises
in any week.
I will not recruit a person to become a
gambling manager or assistant gambling
manager or identify to an organization a
person as a candidate to become a
gambling manager or assistant gambling
manager.
I will not be involved in the proaJrement of,
or influendng the procurement of, lawful
gambling equipment for an organization
which conducts lawful gambling on the
licensee's premises.
I will not provide or permit an affiliate or
person acting on behalf of the bingo hall
licensee to provide any compensation, gift,
gratuity, premium, contribution, or thing of
value to a Gambling Control Board employee
or member of the Gambling Control Board.
I will not directly or indirectly 9ive 9ifts,
trips, prizes, loans of money, premiums, or
other gratuities to gambling organizations,
or their employees, other than nominal gifts
not to exceed a value of $25 per
organization in a calendar year.
20.
21.
22.
23.
r/1-Dlt ~ K rd~ p :o~
(Signature of bingo hall personnel applicant)
County of 1\().YY\~e,/
before me this
In addition, I understand, agree, and hereby
irrevocably consent that suits and actions
relating to the subject matter of the bingo hall
license application, or acts or omissions
arising from such application, may be commenced
against me in any court of competent jurisdiction
in Minnesota by service o"n the Minnesota
Secretary of State of any summons, process, or
pleading authorized by the laws of Minnesota.
By signature of this document, the
undersigned authorizes the Department of Public
Safety ro conduct a background investigation
pursuant ro Minnesota Rules, part 7862.0010,
subpart lOa.
By signature of this document, the
undersigned attests that information provided in
past applications is true and correct. Failure to
provide required information, or providing false or
misleading infonnation, may result in the denial or
revocation of the license.
Changes in application information will be
submitted within ten days.
FURTHER AFFIANT 5AYETH NOT, except that this
Oath and Consent Statement is submitted in
support of the application for a bingo hall license
from the Gambiing Control Board.
~/51~
Date sig ned
Subscribed and sworn to
The information requested on this form (and any attadlrrents) will be used by the Gambling Control Board
(Board) to determine 'yOur qualifications to be involved in lawful gamtAing activities in Minnesota, and to assist
the Board in conducting a background investigation of you. You have a right to refuse to supply the information
requested; however, If you refuse to supply this information, the Board may not be able to determine your
qualifications and, as a consequence, may refuse to register you. If you supply the information requested, the
Board will be able to register you. You are required to prov1de your social security number on this form. Your
social security number wit be used to determine your compliance v.rith the tax laws of Mnnesota. Authorization
for requiring your social security number is found at 42 U.S.c. 405 (c)(i). Your name and address will be public
information when received by the Board. Ail the other information that you provide wdl be private data about
you until the Board approves your registration. When the Board approves your reglstratlon, all of the information
that you have provided to the Board in the process of registering will become public except for your sodal
seCUrity number, which remains private, If the B:>ard does not approve your registration, all the information you
have provided in the process of registering remains private, with the exception of your name and address, which
will remain public. Private data about you are avaiiable only to the following: Board members, staff of the Board
whose work assignment requires that they have access to the infonnation; the Minnesota Department of PubHc
Safety; the Minnesota Attomey General; the Minnesota Commissioners of Administration, Finance, and Revenue;
the Mnnesota Legislative Auditor; national and intemational gambling regulatory agencies; anyone pursuant to
court order; other Individuals and agendes that are specifically authorized by state or federal law to have access
to the information; individuals and agencies For which law or legal order authorizes a new use or sharing of
information after this notice was given; and an'yOl1e with your written consent
.
~\
.\
Min es' ta Lawful Gambling
Bin 0) all License Renewal Application - LG300
Fee
.
Oleck #
Bingo Hall Information
License number: BH013
Name of bingo hall:
DBA, if applicable:
Street address:
City, state or province, postal code:
Phone number (with area code):
Mailing address
(if different than above):
Type of Business
(sole proprietorship, partnership, corporation, limited liability company, firm): 50le Proprietorship
Minnesota Tax Identification Number: 1123411
Effective date: 6/1/2001
Expiration date: 5/31/2002
Pot O'Gold
3776 Connelly
Arden Hills, MN 55112
(651) 631-1724 Fax number (with area code):
Local Unit of Government Acknowledgment
If the gambling premises is within dty limits, the city
must sign this application:
On behalf of the city, I acknowledge that this application will
be forwarded to the appropriate city officials, the city must
pass a resolution specifically approving or denying this
appication, and a copy of the resolution will be forwarded to
. the appying organization.
Name of city: Arden Hills
1i~pe~~ffi~cation)
Ifthe gambling premises is located in a township,
both the county a nd township must sign this
application:
For the tnwnshiD: On behalf of the township, I
acknowledge, t1y this signature, awareness of this application
and that the township has no authority to deny or approve an
appication.
Name of township:
(Signature of township offidal acknowledging application)
Title
Date---1---1_
TitleW j1LfJ#3vJl(J1L
DateD2./~ l:J j
For the county: On behalf of the county, I acknowledge
that this application will be forwarded to the appropriate
county offidals, the county must pass a resolution
specifically approving or denying this appication, and a copy
of the resolution will be forwarded to the applying
n"{1:=!oni7.-:ltinn.
POT 0' GOLD
~n6 CONNEllY AVE
ARDEN HillS, MN 5511 2
(612)78;l-1 !!40
'4864
~~;ft!~.CJi~~~~ ~
.'~.. .--"-,,'," ...--_....
DATEO- -.l,,t(' -0 1
15-511'91ll
$: (OJ) 210
',_ ..1. '_,_
-
. _-..0,-"';
~OLLARS..I!.J.~.....
Fod~,
C~NTIlALBANK '
.2210 FROf)fI"AGE ROAD WEST
STILlWATER.MN 55082
""001.,'8(;1.,'11" I:Ol:j1.'lQSUI,I:
~~~.~d~OJ)-LAL
2'~1If 32 3"'111"
AI'
application. Your name ana aooress Win De pU[JI1[; mlUrrild~1U11 WIIl;:II lcu;;:I.......
by the Board. JIll the other informallon that you provide will be private data
.
.
.
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
February 21, 2001
TO:
Joe Lynch, City Administrator
Terrance Post, City Accountant @)
Exempt Gambling Permit Application
FROM:
SUBJECT:
Backl!:round
On February 21, 2001, the City of Arden Hills received an application for an exempt gambliug
permit from the University of Minnesota Urban Forestry Club. The organization is proposing to
have a raffle fund raising event on March 30 and March 31, 200 I. The organization is also
requesting the City of Arden Hills to waive the thirty-day waiting period prior to the charitable
gambling event.
What is an Exempt Permit?
This form of approved charitable gambling approved by the State Gambling Control Board is
applicable to nonprofit organizations who do not have an active charitable gambling license, but
still wish to utilize charitable gambling events for fund raising purposes. These organizations are
limited as to the number of exempt permits allowed in a year (five) and the total prize payout in a
year ($50,000).
Council should be aware that this type oflicensed activity is different from the "One-Day Off-
Site Activity" recently approved in Resolution No. 01-06 for the Circle PinesILexington Lions
Club at the January 29, 2001 Council meeting. The "One-Day Off-Site" opportunity exists only
for organizations that have an active organization license and premises permit.
Whv is the Orl!'anization Relluestinl!: a 30 Dav Waiver?
A representative of the club has explained that the request for waiver from the thirty-day waiting
period has arisen because oftheir inexperience and lack offamiliarity with Minnesota Gambling
Control Board time regulations. By the time the date requirements were known, the organization
was in a timing conflict.
Recommendation
Staff recommends that Council approve Resolution No. 00-09, "Approving an Exempt Gambling
Permit Application and Waiving the Thirty-Day Waiting Period," at the February 26,2001
regular Council meeting. As part of the motion, Council should state their reason for approving
the waiver request.
Attachments
.
.
.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 01-09
A RESOLUTION
APPROVING AN APPLICATION FOR AUTHORIZATION
FOR AN EXEMPT GAMBLING PERMIT
THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota
that:
I. The City of Arden Hills agrees to approve the application for authorization to
conduct raffle gambling activity for the University of Minnesota Urban Forestry
Club, Arden Hills, Minnesota on March 30, 2001 and 31, 2001; and
2.
The City of Arden Hills agrees to specifically waive the thirty-(30) day waiting
period in connection with this event.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 26th DAY OF FEBRUARY, 2001.
ATTEST:
DENNIS PROBST, MAYOR
JOSEPH P. LYNCH, CITY ADMINISTRATOR
.
.
.
R~Uv1999
U vt.Wev.lit"y of}vl ~cv Uvb-cuv fov0ftiy Cl.<<b-
1530 Clev~Ave;. N., 115 GVe0V\IttalJ.;
St: p~ }vIN 55108
612 -624-3020
February 20,2001
Arden Hills City Council
4364 West Round Lake Road
Arden Hills, MN 55112-5794
To Whom It May Concern:
The University of Minnesota's Urban Forestry Club, a branch of the Minnesota Society
of Arboriculture (MSA), is interested in holding a fund raising raffle on March 20th and
21st at Bethel College. Weare conducting the raffle through our parent organization,
MSA, which is considered a non-profit organization. The Urban Forestry Club is a small
organization at the University that is focused on urban forestry. We hold symposiums
throughout the year on current urban forestry related topics, do volunteer planting
projects for the school, attend professional conferences, and host a climbing club. This
climbing club is focused on tree climbing using ropes, saddles, and proper techniques.
Interest in the club has grown over the years and this summer the club would like to go to
Seattle, Washington to climb some bigger trees than can be found here in Minnesota. We
will be working with urban forestry and climbing professionals from the Seattle area and
are very excited they have extended their time to us. This raftle is an attempt to raise
funding for this outing. We will be raffling urban forestry related books donated by
publishers for this event. Due to our ignorance in the raffle application process we did
not realize the paperwork and approvals needed for the event. In order for us to host this
event we are asking you to waive the 30-day waiting period. If you have any questions
about the club or MSA please refer to our website at http://www.isa-msa.org. Thank you
for you time.
Sincerely,
ffiOJW .~.
Marie Jones
Urban Forestry Club President
Minnesota Society of Arboriculture Member
Check No.
Previous lawful gambling exemption number
fu-Ioovi C>>J. tu.xc....,
StalelZip Code
NN
.
Minnesota Lawful Gambling
LG220 - Application for Exempt Permit
Organization Information
Organization name
\ (\(\~o-\iA SOU
Street \\\,Jt ~ ~
I S'~ l\.udo..na.
Name of chief executive officer (CEO)
First name
Mo.V-\L
Name of treasurer
Fp~~r ~~a
Type of Nonprofit Organization
City
'bt-. Pcu J\
Last name
SA<X\
Fee - $25
Page 1 of 2 8/00
For oard Use n y
Fee Paid
County
S-S-tCl
Daytime phone number of CEO
I\f:la-
Check the box that best describes your organization:
D Fraternal D Religious .
D Veteran ~ Other nonprofrt organization
Check the box that indicates the type of proof your organization attached to this application:
D IRS letter indicating income tax exempt status
D Certificate of Good Standing from the Minnesota Secretary of State's Office
. D A charter showing you are an affiliate of a parent nonprofit organization
D Proof previously submitted and on file with the Gambling Control Board
Gamblin Premises Information
Name of premises where gambling activity will be conducted (for raffles, iist the sne where the drawing will take place)
f,e.:; e,\ e.D\
Address (do not use PO box
'~9DJ 5exhd (3(.
\N <1(1 wi'^- 3-2.\-D\
Check the box or boxes that indicate the type of gambling activity your or9anization will be conducting:
D OBingo MRaffles D oPaddlewheels DOPull-Tabs D oTipboards
*Equipment for these activities must be obtained from a licensed distributor.
This form will be made available in Your name and and your organization's
a~ernative format (i.e. large print, Braille) name and address will be public informatbn
upon request. The information requested when received by the Board. All the other
on this form (and any attachments) will be information that you provide will be private
used by the Gambling Control Board data about you until the Board issues your
(Board) to detennine your qualifications to permit. When the Board issues your
be involved in lawful gambling activities in permit, all of the information that you have
Minnesota. You have the rightto refuse to provided to the Board in the process of
supply the information requested: however, applying for your permit will become public.
if you refuse to supply this information, the If the Board does not issue you a permit,
Board may not be able to determine your all the information you have provided in the
qualifications and, 85 a consequence, may process of applying for a permit remains
refuse to issue you a permit. If you supply private, with the exception of your name
the information requested, the Board will and your organization's name and address
be able to process your application. which will remain public,
Private data about you are available only to
City
Date(s) of activity (for raffles, indicate the date of the drawing)
~-ZD-{)~ Ii. 3-2\-{)
.
Slate/Zip Code
County
QCl'fflS
the following: Board members, staff of the
Board whose work assignment requires
that they heve access to the information;
the Minnesota Department of Public Safety,
the Minnesota Attorney General; the
Minnesota Commissioners of
Administration, Finance, and Revenue; the
Minnesota Legislative Auditor, national and
international gambling regulatory agencies;
anyone pursuant to court order: other
individuals and agencies that are
specifICally authorized by state or federal
law to have access to the information;
individuals and agencies for which law or
legal order authorizes a new use or sharing
of information after this Notice was given;
and anyone with your consent.
.
.
.
Application for Exempt Permit -lG220 Page 2 8~~~
Organization NameM"1L~~.fuci ~-0f.J~~------------------------
Local Unit of Government ACknowledgm~--;:;t0
If the gambling premises Is within city limits, the
city must sign this application.
On behalf of the city, I acknowledge this application.
Check the action that
the city is taking on this application.
fVI The city approves the application wtth no
I,c.I watting period.
O The city approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class
city).
o The city denies the application.
(Signature of city personnel rec iving application)
Tnle__idJi _:(~~~^!".~ _________
Datef:>~__f_~~__d~1_
If the gambling premises is located in a township, both
the county and township must sign this application.
On behalf of the county, I acknowledge this application.
Check the action that
the county is taking on this application.
o The county approves the application with no
waiting period.
o The county approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days.
o The county denies the application.
Print name of county ____________________________
(Signature of county personnel receiving application)
T~le _________________________________
Date_____f____f____
TOWNSHIP, On beha~ of the township, I acknowledge that
the organization is applying for exempted gambling activity
w~hin the township limits. [A township has no statutory
authority to approve or deny an application (Minn, Stat. sec.
349.213, subd. 2).]
Print name of township _____________________________
(Signature of township official acknowledging application)
T~le________________________
Date__I___C__
Chief Executive Officer's Signature./.'
The information provided in this applicaY9l1 is /
Chief executive officers signatureL'..__~/. /
Name (please A~o..("~ ]) 6 iii bp>/~:,.fL
T
Date ~/ 151 .:::>/
Mail Application and Attachments
At least 45 days prior to your scheduled activity date send:
the completed application,
a copy of your proof of nonprofit status, and
. a $25 application fee (make check payable to "State of Minnesota").
Application fees are not prorated, refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
If your application has not
been acknowledged by the
local untt of government or
has been denied, do not
send the application to the
Gambling Control Board.
. u..::;/ U~/.4:::UUl l"JU Ul:J: UU t"AA tll'.llt:SJ~bUUl::f
.
.
.
BETHEL COLL. PHYS. PLANT
Ii1I 001
BETHEL
COLLEGE &
---
SEMINARY
Becky Hargrave
Minnesota Sociel y of Arboriculture
February 9, 2001
Dear Becky,
Bethel College gives you permission to hold a raffle on our campus during the Shade
Tree Convention March 20 & 21, 2001.
~~
Stephen Porler
Bethel College
MtlIUlger of Summer Conferences & Events
3900 Bethel Dr.
Arden Kdl", MN. 55112
651-638-6475
s-portet@betheLedu
OI'NCE OF SUPI'ORT SERVICES
.'1900 BEl'JIEl DRIVH
ST. P",uL,MINNR$(r'A 55] ]2-6999
612-638-6475
6980 Oxford Street
SI. Louis Park, MN 55426-4508
9 February 2001
To Whom It May Concern,
The Minnesota Society of Arboriculture is going to hold a raffle at Bethel
College in Arden Hills, MN on 20 and 21 March, with the drawing occurring
on 21 March 2001. The raffled items will be books that various publishers
have donated for the purpose. The proceeds will go to the Student Society
of Arboriculture to use as they see fit.
.
Sincerely,
./"'
// .
f.
/
/
/
//
.
Chapter ISA (I
(
e
e
e
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
February 22, 2001
TO:
Joe Lynch, City Administrator
Terrance Post, City Accountant @
MnDOT I-35W Noise Wall
FROM:
SUBJECT:
Back!!:round
The Minnesota Department of Transportation (MnDOT) has programmed construction of a noise
wall on the east side ofI-35W from Highway 96 north to the railroad overpass. MnDOT
requires approval as evidenced by City resolution to proceed with the project.
Prior Discnssion
This topic was discussed at the February 5, 2001 regular City Council meeting. Input provided
by the Council included the following design:
.
Use of uncolored concrete posts;
Decorative endcaps on the concrete posts;
Decorative "Christmas Tree" trim on some panels;
Alternating (offset) panel attachment to the posts; and
Use of the dark chocolate brown stain color.
.
.
.
.
The City Council also directed staff to request the Arden Manor Park owners to inform mobile
home park residents of the proposed noise wall project.
SubseQnent Information
Mr. Gedstad, MnDOT Project Engineer, had earlier (January 29, 2001 letter) indicated that there
would be aesthetic treatment upcharges to the City of Arden Hills for decorative trim ($9,000),
concrete post endcaps ($12,250), and integral colored concrete posts ($104,085). MnDOT has
since indicated that they would provide the decorative trim at no cost to the City.
The Arden Manor Park owners issued a February I, 2001 letter (Attachment A) to park residents
informing them of the proposed noise wall and informing them to forward comments to the City
of Arden Hills by February 16,2001. To-date, the City has only received one (I) comment about
the project and that was supportive (Attachment AI).
Recommendation
Staff recommends that the Arden Hills City Council adopt Resolution No. 01-07, "A Resolution
Approving the Minnesota Department of Transportation Proposal (S.P. 6284-130) to Construct a
Noise Wall on the East Side ofI-35W from C.S.A.H. 96 North to Railroad Overpass," at the
regular Council meeting of February 26, 2001.
,
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
e
RESOLUTION 01-07
A RESOLUTION
APPROVING THE MINNESOTA DEPARTMENT OF TRANSPORTATION
PROPOSAL (S,P. 6284-130) TO CONSTRUCT A NOISE WALL
ON THE EAST SIDE OF I-35W FROM
C.S,A.H. 96 NORTH TO RAILROAD OVERPASS
WHEREAS, the City Council of the City of Arden Hills has received a report from the
Minnesota Department of Transportation (MnDOT) related to the proposed 2001 construction of
a noise wall along the east side ofI-35W from C.S.A.H. 96 north to the railroad overpass; and
WHEREAS, the owners of the Arden Manor Mobile Home Park have indicated support for the
project and informed park residents of the proposed construction project; and
WHEREAS, the City Council of the City of Arden Hills has been advised of design options and
related cost implications;
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Arden Hills
requests the Minnesota Department of Transportation (MnDOT) that: e
I. The noise wall will be constructed with uncolored concrete posts and wooden planks.
Plank panels will have decorative trim design and offset between posts at no
additional cost to the City of Arden Hills.
2. Concrete posts will have decorative endcaps at an additional cost to the City of Arden
Hills of $50.00 per concrete post.
3. Post and planks will be stained the same dark brown color.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 26th DAY OF FEBRUARY, 2001.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPH P. LYNCH, CITY ADMINISTRATOR
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WAivoR
~7liof~~A-
4605 Prior Avenue. Arden Hills, Minnesota 55112 . (612) 636-0553
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Febuary 1, 2001
Dear Arden Manor Residents,
In 1995, the Minnesota legislature requested the Minnesota Department of Transportation
(MNDOT) to survey noise conditions along freeways and expressways inside incorporated areas
in Minnesota and develop plans to cost effectively implement noise mitigation measures.
The study identified fifty-four (54) priority areas and ranked the segment of 35W from
Highway 96 north to the railroad bridge as being the fifth worst .in the state. Subsequently,
a funding plan was put in place to schedule noise wall construction projects with the tmp
seven metro priority areas.
MNDOT has scheduled an approximate 2000 foot long noise wall to be constructed along 35W
(the western boundary of Arden Manor Park) at a cost of $400,000.00 during the summer of
2001. The wooden noise wall would be constructed about fifteen (15) feet west of the exist~.
ing (and remaining) chain link fence and range in elevation from. twelve (12) to fifteen (15)
feet high. MNDOT has already.discussed preliminary plans with the owners of Arden Manor
Park and we have indicated our full support for this project. We believe that this improve-
Ament has been long needed and will improve the quality of life for. our
,.., The purpose of this letter is to inform the Arden Manor residents of
park residents.
this proposed improve-
ment and ask that you forward comments of either opposition or support to the City of.Arden
Hills by Febuary 16, 2001. The City of Arden Hills must communicate its support by reso-
lution to MNDOT before March 1, 2001 to allow the improvement to proceed. Your attention
to this matter would be most appreciated.
Very Truly Yours,
Arden Manor Park Owners
cc: City of Arden Hills
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PROPOSED NOISE WALL
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AGAINST
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ANNUAL CITY COUNCIL/STAFF RETREAT
GREEN MILL/HAMPTON INN - SHOREVIEW
1000 Gramsie Road (1-694 and Lexington Avenue)
FRIDAY. MARCH 2. AND FRIDAY. MARCH 9. 2001
THE CITY COUNCIL
WILL BE MEETING
WITH ITS SENIOR MANAGEMENT STAFF
ON
FRIDAY, MARCH 2,2001
. FROM APPROXIMATELY 12:00 - 8:00 P.M.
AND
FRIDAY, MARCH 9, 2001
FROM APPROXIMATELY 9:00 A.M. - 4:00 P.M.
A quorum
of the City Council
may be in attendance and
city business items will be discussed.
Posted: :;:;f;) <6/ ~
.
CCIRamsey County Library
City of Arden Hills . 4364 West Round Lake Road . Arden Hills, MN . 55112-5794
Phone (651) 633-5676 . Fax: (651) 633-7839 . www.ci.ardeu-hills.mn.us
02/28/01 WED 15:44 FAX 6516345137
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
CONNECTION ID
ST. TIME
lISAGE T
PGS. SENT
RESlILT
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City of Arden Hi 11 s
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4827
96286833
02/28 15: 43
00'26
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OK