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HomeMy WebLinkAboutCCP 03-12-2001 ~ ~ ~~HILLS FILE AGENDA CITY COUNCIL MEETING, CITY HALL MONDAY, MARCH 12, 2001, 6:30 P,M, ***NOTE SPECIAL MEETING TIME*** 6:30 P,M, - TWIN CITIES ARMY AMMUNITION PLAN CAAP) DISCUSSION Citv PhilosODhv To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 6:30 P.M. 1. 6:30 P.M. 2. 6:30 P.M. 3. - 7:30 P.M. 4, 7:35 P.M. ,. 5, Call to Order Approval of Meeting Agenda Twin Cities Army Ammunition Plant (TCAAP) Discussion Approval of Minutes a. February 26, 2001 Regular Council Meeting Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. b. Claims and Payroll Citv Hall I. Architectural Alliance, Reimbursables Payment, $12,408.03 2. Architectural Alliance, Payment #5, $266,008.91 2001 Approved Capital Improvement Expenditure, Playground Structures, Sampson Park 2001 Approved Capital Improvement Expenditure, Toro Groundsmaster 2001 Approved Capital Improvement Expenditure, Toro Groomer Pay Request #2, Gridor Construction, Inc., 2001 Sanitary Sewer Rehabilitation Project, $40,231.50 c. d. e. f. City of Arden Hills . 4364 "'est Round Lake Road . Arden Hills, MN . 55112-5794 Phone (651) 633-5676 . Fax: (6SI) 633-7839 ' www.ci.arden-hills.mn.us AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL MONDAY, MARCH 13,2000,6:30 P,M, ~ 7:40 P.M. 6, Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 7:45 P.M. 7, Unfinished and New Business a. Storm Water Management Plan, Receipt of Requests for Proposal (RFP), A ward of Contract b. Labor Relations Associates (LRA)/Metropolitan Area Management Association (M.A.M.A.), Proposal to Pay Flat Fee for LRA Services as a Part of a Larger Organization 8:15 P.M. 8, Administrator Comments 8:35 P.M. 9. Council Comments 9:00 P.M. 10, Adjourn ... The above times may vary depending upon length of issue discussion. "What good, for wbich people. at what cost?" Teotative March MeetiQll Schedule Tentative Aoril Meeting Schedule Meeting dates, times and locations are subject to change. Meeting dates, times and locations are subject to change. Please contact City Hall for the most current schedule Please contact City Hall for the most current schedule March 2 Council/Staff Retreat 12,00- 8,00 P.M. Apri14 Planning Commission 7,30 P.M. March 7 Planning Commission BOP.M. April 9 Council MeetiDg 7:30 P.M. March 9 CounciVStaff Retreat 9,00 A.M. - 4,00 P.M. April 19 Operations & Finance 7,00 P.M. Committee Marcb 12 CouDcil Meeting 7:30 P.M. April!6 Couneil Workse.ssion 4:4~ P.M. March 15 Operations & Finance 7:00 P.M. Committee April 24 Parks & Recreation 7,00 P.M. Committee March 19 Council Worksession 4:45 P.M. April 25 Communications 7,00 A.M. M...ch 26 Couneil Meeting 7:30 P.M. Committee March 27 Parks & Recreation 7:00 P.M. April 30 CouDcil Meeting 7:30 P.M. Committee March 28 Communications 7:00 A.M. Committee tit 03/08/01 TIlU 15:41 FAX 6516345137 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills IiZI 001 *** ********************* *** TX REPORT ********************* 4966 97634219511 03/08 15:40 01'00 2 OK 03/08/01 Till) 15: 43 FAX 6516345137 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . City of Arden Hills Ig] 001 ********************* *** TX REPORT *** ********************* 4967 96516286833 03/08 15:42 00'48 2 OK 03/08/01 THU 15:50 FAX 6516345137 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~001 ********************* ... TX REPORT ... ********************* 4968 97637060891 03/08 15:49 00'59 2 OK 03/08/01 THU 15:46 FAX 6516345137 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . City of Arden Hills ~001 ********************* *** TX REPORT *** ********************* 4969 96516333846 03/08 15: 44 01'27 2 OK 03/08/01 THe 1S:47 FAX 6516345137 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS. SENT RESULT . . City of Arden Hills Ig] 001 ********************* ... TX REPORT ... ********************* 4970 96512282191 03/08 15:47 00'46 2 OK 03/08/01 THU 15:49 FAX 6516345137 TRANSMI SSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT . . City of Arden Hills ~OOl ********************* *** TX REPORT *** ********************* 4971 96512279371 03/08 15:48 00'47 2 OK 03/08/01 THU 16:03 FAX 6516345137 TRANSMISSION OK TXlRX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS, SENT RESULT . . CIty of Arden HIlls ~001 ********************* *** TX REPORT *** ********************* 4976 96514821262 03/08 16:02 00'47 2 OK 03/08/0] THU 15:51 FAX 6516345137 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTI ON ID ST. TIME USAGE T PGS, SENT RESULT . . City of Arden Hills IgJ 001 ********************* *** TX REPORT *** ********************* 4972 96512669301 03/08 15:51 00'46 2 OK 03/08/01 TIIU 15:53 FAX 6516345137 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS, SENT RESULT . . City of Arden lIills I4J 001 ********************* *** TX REPORT *** ********************* 4973 96123701378 BRW. INC. 03/08 15:52 00'57 3 OK . 03/08/01 THU 15:54 FAX 6516345137 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT ) --- City of Arden HIlls Ig] 001 ********************* *** TX REPORT *** ********************* 4974 96516461220 KMWB WB23 MPLS M 03/08 1S:53 00'56 3 OK e e . CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING FEBRUARY 26, 2001 7:30 P,M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERJROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:37 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; and Recording Secretary, Kathleen Altman. ADOPT AGENDA Councilmember Larson requested items 6b, 6c, and 6d precede item 6a. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the February 26,2001, regular City Council meeting as amended. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. January 29, 2001 Regular Council Meeting B. February 5, 2001 Special Council Meeting C. February 12,2001 Regular Council Meeting' ('Fiftieth Anniversary Proclamation Event) D. February 20, 2001 Council Workshop Councilmember Grant clarified the February 20, 2001 Worksession that it was a Council worksession and there were no formal actions taken. Councilmember Larson requested on the January 29, 2001 Meeting Minutes, Page 12, 4th paragraph from bottom second sentence, be changed to ready "he was concerned about the parking areas surrounding the buildings". On Page 16, under Administrator's Comments, 5th paragraph, Mr. Moore's comment was to the gymnasium, not to the playground facilities. Page 17, 3'd paragraph from top, 2"d sentence, in addition to.. . delete the word "do", and in the following sentence the word "that" was missing. Councilmember Rem requested on the January 29, 2001 Meeting Minutes, Page 5, 3'd paragraph from end of the page, last full line change the word eating, to "meeting". Page 17, 5th paragraph, ARDEN HILLS CITY COUNCIL - FEBRUARY 26,2001 2 should state "Councilmembers". February 5, 2001 Special Council Meeting, last line of Page 2, where it indicated using the Keycard technology, change to "users would only need to hold their .a cards in front of the sensor". - Mayor Probst requested on the January 29, 2001 Meeting Minutes, Mr. Doughty's spelling of his name be corrected. On the February 5, 2001 Meeting Minutes, Page 3, 4th paragraph from bottom should state "conduit and boxes". On Page 4, last paragraph, "Mayor suggested deal with". On the February 20,2001 Meeting Minutes, page 3, 3" sentence, "Mayor Probst indicated that he had agreed that the City of Arden Hills would lead the process through the next step." MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the January 29, 2001 Regular Council Meeting, the February 5, 2001 Special Council Meeting, and the February 20,2001 Council Workshop as Amended, the February 12,2001 Regular Council Meeting as submitted, and the February 20, 2001 Council Workshop as corrected above. The motion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll. B. Public Works Vehicle Purchase (2001 Budgeted Item) C. City Hall Construction, Professional Design Services Fee Adjustment Councilmember Grant asked why the Public Works Vehicle, which he indicated was for snowplowing was being purchased at this time. Mr. Post replied these vehicles are factory purchases. The current model year order needed to be placed in the spring for delivery in late summer, early fall. e Councilmember Rem asked on the T47, claim transaction with Roseville, if those workstations were to be used for water billing. Mr. Post replied that the payment to the City of Roseville represented invoices for fourth quarter 2000 water purchases, and the purchase of five (5) PC workstations. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. No public comments were made. e e e e ARDEN HILLS CITY COUNCIL - FEBRUARY 26, 2001 3 UNFINISHED AND NEW BUSINESS PLANNING CASES B. Resolution #01-08, Pot 0' Gold Premises Permit Gambling Permit Renewal Mr. Post explained that the proposed resolution would renew applicant's application for the period from June I, 2001 to May 31, 2001. He stated staff was not aware of any issues that would cause staff not to recommend approval of this resolution. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt Resolution No. 01-08, Pot 0' Gold Premises Permit Gambling Permit Renewal. The motion carried unanimously (5-0). C. Resolution #01-09, A Resolution Approving an Application for Authorization for an Exempt Gambling Permit Mr. Post explained that the proposed resolution would allow an exempt gambling permit from the University of Minnesota Urban Forestry Club. He stated this organization had proposed to have a raffle fund raising event on March 30 and March 31, 2001. The organization was also requesting the City to waive the thirty-day waiting period to the charitable gambling event. Staff recommended approval of the Resolution. Councilmember Rem asked which date was the correct date of the event. The application stated March 20 and 21,2001 and the Memorandum dated March 30 and 31, 2001. Mr. Post replied March 20 and 21, 2001 were the correct dates of the event. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt Resolution No. 01-09, A Resolution Approving an Application for Authorization for an Exempt Gambling Permit, waiving the 30-day waiting period for the event scheduled on March 20 and 21, 2001. The motion carried unanimously (5-0). D, Resolution #01-07, A Resolution Approving the Minnesota Department of Transportation Proposal (S.P. 6284-130) to Construct a Noise Wall on the East Side ofI-35W from C.S.A.H. 96 to Railroad Overpass Mr. Post explained the Minnesota Department of Transportation (MnDOT) had programmed construction of a noise wall on the east side ofI-35W from Highway 96 north to the railroad overpass. MnDOT required approval as evidence by the City to proceed with the project. He stated this topic was discussed at the February 5, 2001 City Council meeting. Input provided by the Council included the following design: . Use of uncolored concrete posts; . Decorative endcaps on the concrete posts; . Decorative "Christmas Tree" trim on some panels; ARDEN HILLS CITY COUNCIL - FEBRUARY 26,2001 f'<"""', ~ /", (,~,,'T ~""":<-" (, \,:';., lOt;; ~ 4 · Alternating (offset) panel attachment to the posts; and . Use of the dark chocolate brown stain color. e The Council also directed staff to request the Arden Manor Park owners to inform mobile home park residents of the proposed noise wall project. Mr. Post stated Mr. Gedstad, MnDOT Project Engineer, had previously indicated that there would be aesthetic treatment upcharges to the City for decorative trim ($9,000.00), concrete post endcaps ($] 2,250.00), and integral colored concrete posts ($104,085.00). MnDOT had since indicated they would provide the decorative trim at no cost to the City. The Arden Manor Park owners issued a February I, 2001 letter to park residents informing them of the proposed noise wall and informing them to forward comments to the City by February 16,2001. To date, the City had only received one comment about the project and that was in support of the project. Staff recommended the City adopt the resolution. Councilmember Rem asked for clarification regarding the decorative trim. Mr. Post replied the State would charge for the posts and endcaps, but not the decorative trim. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt Resolution No. 01-07, A Resolution Approving the Minnesota Department of Transportation Proposal (S.P. 6284-130) to Construct a Noise Wall on the East Side ofI-35W from C.S.A.H. 96 to Railroad Overpass. The motion carried unanimously (5-0). e At. Case #01-01, Corporate Express, 1233 West County Road E, Site Plan Review Mr. Lynch explained that the applicant, Corporate Express, was requesting a site plan review of the existing facility at 1233 W. County Road E, for additional dock doors on the west side of the building, a dock addition on the north side of the building and a revised parking plan to accommodate interior and exterior remodeling. Mr. Lynch reviewed the past planning cases for the Corporate Express property. He noted that Planning Case 69-23 reviewed two variances for this property: rear yard setback (18' where 20' was required for overall expansion; allowing as close as 2' for the NE corner of the structure) and building coverage (47% where 40% was the maximum permitted). The applications were unanimously approved and, therefore, any variances approved with this structure, remain a part of the property until which time that the building was removed. There were a number of existing issues with this property, greatly the result of variances granted in the past, hindering future expansion and reasonable attempts by the applicant to bring the property into conformance. Mr. Lynch presented the site plan as follows: I. Building Setbacks. The proposed dock addition on the north side of the building was shown at 16' from the rear property line. It must be no closer than 18' to be in conformance with variance #69-23. . ARDEN HILLS CITY COUNCIL - FEBRUARY 26,2001 5 2. Building Height. A maximum height of 35' was permitted. The dock addition would be e approximately 20' in height. 3. Lot Covered By Structure. A variance was granted in Planning Case #69-23 to allow 47% lot coverage by the structure. The current lot coverage was 46.84% (235,914.9 square feet oflot area/l09,570 square feet of building). The dock addition increases the lot coverage to 47.35 % (235,914.9 square feet oflot area/l 10,770 square feet ofbuilding). 4. Parking and Circulation. The property currently had 137 parking stalls on the property. This was permitted at the time that the building was constructed. Mr. Lynch noted the applicant had broken down the parking requirements for the business, showing that not more than 127 parking spaces were required at anyone time. However, 188 spaces were required by the Zoning Ordinance, requiring 47 to be shown as proof of parking elsewhere. The applicant had submitted a letter of agreement with the neighboring property owner, Flaherty's Bowl, for joint use of 47 parking spaces. Mr. Lynch explained that parking spaces were required to be located a minimum of five feet from the property lines with drive aisles no less than 24' width. The parking at the rear of the building could not meet these minimum requirements, requiring the elimination and relocation of the proposed parking stalls on site. The Building Inspector had also noted that two additional handicap-parking stalls were required by Building Code. e 5. Screening. A compactor was being added to the west side of the building, screened through landscaping since it could not be easily contained in a structure. As a security measure, the entire truck dock area would be enclosed with a fence and electronic gate. It was proposed that the existing fence and gate be relocated to just south of the truck dock area and that a chain link fence with security barbwire on top (no longer permitted by Zoning Ordinance) surround the area. Barbed fences were not permitted by Section 6 (E) 4 (c) of the Zoning Ordinance. Chain link fences were acceptable to a height required by the applicant. The fencing along the rear property line should be relocated onto the applicant's property as it appeared to currently be within the railway right-of-way. 6. Aesthetics, The dock addition would be constructed to match the existing building as would the dock doors. Mr. Lynch advised that the City of Arden Hills received a completed application for this request on January 8,2001. Pursuant to Minnesota State Statute, the City must act on this request by March 9,2001 (60 days), unless the City provided the petitioner with written reasons for an additional60-day review period. The additional review period would extend to May 8,2001. The City may, with the petitioners' consent, extend the review period beyond the May 8, 2001 date. e Mr. Lynch noted that if the City denied the petitioners' request, "... it must state in writing, the reasons for denial at the time that it denies the request." ARDEN HILLS CITY COUNCIL - FEBRUARY 26, 2001 ~~ l! ~ 6 Mr. Lynch advised that the Planning Commission recommended approval of Planning Case #01- 01, site plan review for Corporate Express, 1233 W. County Road E, for additional dock doors, a e dock addition and a revised parking plan, with the seven conditions. Councilmember Aplikowski asked why more handicapped parking was necessary when this was not a retail facility. Mr. Lynch replied it was a public facility and the Code required that accommodation. Steve Unruh, applicant, stated they had worked very closely with the City Planner and explained they were merging two companies and would like to stay in Arden Hills. He indicated they had already leased a facility in New Brighton because they realized parking was going to be an issue. In order to properly process their orders out of this facility, the dock doors and new receiving areas needed to be added. Councilmember Larson asked about the existing compactor and inquired if there would be two compactors on the site. Mr. Unruh replied there would be two compactors on the site. Councilmember Larson inquired about the re-striping ofthe parking lot. He asked if the areas that indicated there were islands were new. Mr. Unruh replied that those areas were not islands. They were painted areas, and they were new. Councilmember Grant asked if there was going to be screening of the compactor. Mr. Unruh replied they were going to try and rotate the compactor and have it loaded from the front. There would be no tree in front of the compactor as indicated. e Councilmember Grant stated he wanted a screen requirement on the front of the compactor added to the Resolution. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve Planning Case #01-01, Site Plan Review for Corporate Express, 1233 West County Road E, for additional dock doors, a dock addition and a revised parking plan, subject to the following conditions: 1. The dock addition must be no closer than 18 feet from the rear property line; 2. All parking stalls and drive aisles must be set back 5 feet from the property line; therefore, the six parking stalls and drive aisle proposed at the rear of the building must be eliminated, the area reconfigured to meet the Ordinance and the parking stalls relocated on site; 3. No additional landscape area may be taken for parking space reconfiguration; 4. The applicant must accommodate two additional handicap parking stalls on site (total of four as per the Building Code); 5. A more permanent letter of agreement for proof of parking be provided for City files; 6. All fencing must be located within the property lines, constructed of chain- .. link to a height acceptable to the applicant and agreed to by staff; electric and _ barb wire fencing was not permitted; . . . ARDEN HILLS CITY COUNCIL - FEBRUARY 26, 2001 fi!:.r:;> l~~.'. f::~~; < ir~J ,:\_ ,_:c. I~_ h',,"~ "~ : >.,.:.... ., ".""-. ,-"" 7 7. Application for a building permit must be made with the Building Inspector; and 8. Screening to be placed in front of the compactor. The motion carried unanimously (5-0). A2, Case #00-45, Scmper (Walgreens), County Road E & Lexington Avenne North, Special Use Permit (SUP)/Site PlanNariancelLot Split Mr. Lynch explained that the applicant had made the following requests for the property located in the Northwest quadrant of County Road E and Lexington Avenue, zoned B-2, General Business District: I. A lot split of the property located at 1201 County Road E creating two parcels from one; 2. A variance from Section 6 (D) #1 (b), proximity to drive-in businesses; 3. A Special Use Permit for a drive-in business in a B-2 District; and 4. A site plan review of a proposed Walgreens on the newly created parcel. Mr. Larson advised that the Planning Commission heard the applicant's request at the January 3, 2001 Planning Commission meeting. The applications were tabled, pending submission of additional information, and heard again at the February 7, 2001 Planning Commission meeting. Mr. Lynch presented a list of past planning cases for the Holiday Inn property, located at 1201 County Road E and explained the outcome of each. Mr. Lynch then presented staff's review of the application as follows: Lot Split The applicant requested a lot split from the property located at 120 I County Road E, creating two parcels from one. The Holiday Inn remained on one parcel, splitting off a second parcel, 78,5 I 5 square feet in size, for a proposed Walgreens. The remaining Holiday Inn parcel, as proposed, was sufficient for it's parking and operating requirements. The lot split application met all of the requirements of Section 22-12 (e) of the City Code, division of platted lots ofrecord. Variance The applicant requested a variance from Section 6 (D) # I (b) of the Zoning Ordinance, proximity to drive-in businesses, 200 feet (from parcel to parcel) where 1320 feet was required. This Section of the Ordinance states that a drive-in business could not be located within 1320 feet of another drive-in business. The City Attorney had advised staff that this business did meet the definition of a "drive-in business" (Section 2, #42) since it offers a service without entering a building and there was a separate definition identifying "restaurant, fast food" (Section 2, #126). Therefore, a variance application for distance from another drive-in business was required. The following findings of fact could be made: . The drive-in was required for the operation of the business and the property could not be put to a reasonable, approved use within the District without it; . The granting of the variance would not alter the essential character of the District; ARDEN HILLS CITY COUNCIL - FEBRUARY 26, 2001 8 . The application met the spirit and intent of the Zoning Ordinance; and The Special Use Permit application, as required for drive-in businesses, gives the City the opportunity to review and address any future potential problems on the property on an ongoing basis. e . Special Use Permit/Site Plan Review The applicant requested a special use permit (SUP) for a drive-in business (as required by Zoning Ordinance Section 6 (D)) and a site plan review for a Walgreens. The application met all of the minimum dimensional requirements (lot area, size, setbacks), lot coverage, floor area ratio, landscape lot area, building height, parking requirements and aesthetics. The grading and utilities plan was reviewed by the City Engineer and comments have been incorporated into the conditions of approval. The Ordinance requires that drive-in businesses have two accesses to public streets (Section 6 (D)#2 (h)), which it does, plus a third requiring a permanent access easement through the Holiday Inn parcel. Ramsey County had confirmed their preference for the access through the Holiday Inn parcel for better access to and from County Road E. Mr. Lynch eXplained that the majority of the discussion of this application at the Planning Commission focussed around the impact of this business on traffic and the designation of this parcel as a "Community Gateway" as it related to signage requirements. Commissioner Sand submitted a memorandum to the Planning Commission, addressing his concerns regarding the proposal as it related to community gateways in the City. e Mr. Lynch advised that the applicant hired URSfBR W to complete a traffic study for the impacts of the proposed Walgreens on the Lexington Avenue/County Road E area. The study illustrates that the proposed changes to County Road E would actually improve the intersection and traffic flow, even with the addition of a Walgreens store at this location. Mr. Lynch noted the Sign Ordinance permits one freestanding sign and one wall mounted business sign per frontage on a public street. The proposed freestanding sign met the Sign Ordinance requirements, whereas the wall mounted signs must be adjusted to not be higher than 16 feet in height at the top of the sign. Significant discussion took place around a gateway sign for the City at this location. Mr. Lynch noted that the November 1998 Comprehensive Plan update identified "Community Gateways" in Figure 7.1, Road Classifications. This map, as adopted, did not match the identified "Community Gateways" in the 1985 Parkway System Feasibility Study. The Parkway System Feasibility Study amended the 1980 Comprehensive Plan, which was completely redone in the 1998 update. The Comprehensive Plan, as updated, did not identifY the comer of Lexington Avenue and County Road E as a "Community Gateway". The Planning Commission had directed staff to amend the Comprehensive Plan through the proper procedures to correct the map. Mr. Lynch explained that although this property was not formally designated as a "Community . Gateway" by the last adopted plan, the applicant had attempted to incorporate the landscaping . e e e ARDEN HILLS CITY COUNCIL - FEBRUARY 26,2001 iC 9 L:-:.:';-- L \0' /:--.'."t. (. l ideas from the Parkway System plan into their plans. The only information provided on "Community Gateways" in the 1998 Comprehensive Plan was as follows: "The intent is that special attention be paid to enhancing intersections where there is an entrance to the community. Special attention may include street and curb realignments, signage, burying overhead utility lines, berming and landscaping. Design parameters need to be developed to help define each intersection." Mr. Lynch noted this language was vague and provided little direction for potential applicants. If the City wishes to have specific design guidelines for "Community Gateways", they should be developed and adopted into the City's Zoning Ordinance as a separate district or overlay district. Additionally, the properties identified as "Community Gateways" were not City owned parcels. If the City intends to have entrance signs on any ofthese properties in the future or have special landscaping, the City would have to purchase land, replat as substandard lots for a sign or obtain a permanent easement from the private property owner, if willing. Mr. Lynch stated the City of Arden Hills received a completed application for this request on December 6, 2000, pursuant to Minnesota State Statute, the City must act on this request by February 4, 2001 (60 days), unless the City provided the petitioner with written reasons for an additional 60-day review period. The applicant was notified, in writing, that the application would be extended sixty days to AprilS, 2001. The City may, with the petitioners' consent, extend the review period beyond the April 5,2001 date. He noted that ifthe City denies the petitioners' request, "... it must state in writing, the reasons for denial at the time that it denies the request." Mr. Lynch advised that the Planning Commission recommended approval of Planning Case #00- 45, for the following applications, each contingent on the other's approval; 1. Lot split of the property at 120 I County Road E from one lot into two lots, for the following reason and with the following conditions: a) The proposal met the minimum requirements of Section 22-12, (e) of the City Code; b) The subdivision shall be recorded with Ramsey County within sixty days of approval from the City Council; and c) Following recording with Ramsey County, the applicant would provide a final plat plus evidence of recording to the City of Arden Hills. 2. Variance from Section 6 (D) # 1 (b), proximity to drive-in businesses, for the following reasons: a) The drive-in was required for the operation of the business and the property could not be put to a reasonable, approved use within the District without it; b) The granting of the variance would not alter the essential character of the District; c) The application met the spirit and intent ofthe Zoning Ordinance; and d) The Special Use Permit application, as required for drive-in businesses, gave the City the opportunity to review and address any future potential problems on the property on an ongoing basis. ARDEN HILLS CITY COUNCIL - FEBRUARY 26, 2001 10 3. Special use permit for a drive-in business, for the following reason: a) The application met the requirements of Section 6 (D) of the Zoning Ordinance, "Additional Minimum Requirements for Drive-In Businesses, Fast Food Restaurants and Automobile Service Stations" if granted in conjunction with the variance application for "Proximity to Other Establishments". 4. Site plan review for a Walgreens in the northwest quadrant of County Road E and Lexington Avenue with the following conditions: a) Final plans shall indicate how the depression in the northwest corner of the site was drained, the diameter and invert of the existing culvert located under the railroad, grading and restoration through the ditch on the northern edge of the site to the lowpoint and the site Engineer shall provide drainage calculations to the City for review; b) Install a silt fence along the northern limit of the project, review proposed French drains with Rice Creek Watershed District and obtain the required permits; c) Obtain required permits from Ramsey County for curb cuts on Lexington A venue and County Road E and for construction of a median extension on County Road E as acceptable to Ramsey County and the City; d) The permanent access easement to the Holiday Inn parcel must be recorded with Ramsey County and proof of recording provided to the City; e) The two proposed wall-mounted signs must be relocated on the building so that they do not exceed 16 feet in height at the top of the sign; f) The changeable copy on the freestanding sign shall not change more than once in a 24 hour period; g) Landscaping shall be as shown in the applicant's drawings, dated 01108/01, with the addition of coniferous trees, as acceptable by staff; h) Lighting shall be in warm tones, as agreed on by staff; i) A base for a City "gateway" sign (to be subsequently installed by the City) be constructed on the corner of Lexington Avenue and County Road E, constructed of materials similar to the building and of a width and height similar to the proposed business monument sign and facing the street intersection, working with staff to obtain the necessary permanent access easements; and j) Two monument Walgreens signs be located on the parcel, one at each entrance, setback 20', instead of the one monument sign proposed on the corner of the two streets, to accommodate a City gateway sign. Mr. Lynch stated Staff agrees with all of the recommendations made by the Planning Commission, with the exception of #4, site plan review, items i and j. At this time, staff was uncomfortable with these recommendations since the City had not formally adopted sign locations (as well as parcel ownership), sign design, overall project budget nor a timetable for implementation of gateway signs. t e e Mr. Lynch advised that staff overlooked the requirement for parkland dedication during the review process, as required by the Subdivision Ordinance (Section 22-9 (b)) when a property was subdivided. For nonresidential projects, the amount ofland dedication shall not exceed ten percent (10%) of the total area of the parcel. This may solve the issue of City land ownership if . the applicant was willing to dedicate land for the City sign. However, if the City Council . e e e r-~ l\,'c;,:';;i ";.91"" ir~ 11 1." ~ " ~ 11 ARDEN HILLS CITY COUNCIL - FEBRUARY 26, 2001 preferred, cash in lieu ofland dedication may be provided, in the amount equal to the percentage of land that would be dedicated multiplied by the fair market value of the property at the time of approval. Mayor Probst inquired as to the number of accesses into Walgreens. He asked if all of the accesses would stay. Mr. Lynch replied there would be an elimination of a right-in right-out on West County Road E to a right-in only. The curb cut at the hotel would be where the main entrance to Walgreens would be. Mayor Probst asked ifthere was any discussion with the Plarming Commission regarding where the building was situated on the property. John Kohler, Architect with Semper Development, showed an overhead transparency of their proposals. He stated access to the site would be a right-in, right-out on Lexington Avenue. He stated a full cut would be on West County Road E. Also, on West County Road E, there would be a right-in only entrance, which would eliminate full access at the hotel full cut on West County Road E. He stated the hotel cut lined up directly from the Arden Hill Plaza location. He also presented a summary oflandscaping, signage, parking, and building exterior. Jack Forsland, BRW, summarized the traffic impact analysis. Councilmember Grant asked if there had been any consideration regarding the Target Store under development, the Shoreview Office Building, as well as other development when they prepared the traffic impact analysis. Mr. Forsland replied they had taken into consideration the existing developments, not future developments. Councilmember Aplikowski stated she did not believe people would just stop in at Walgreens. She believed most people who went to Walgreens, went there with a definite purpose, not just a stop in. She expressed concern regarding the entrance on Lexington A venue being so close to the railroad tracks. She asked how many drive-in stalls were being proposed. Mr. Kohler replied they were proposing two drive-in stalls. Councilmember Aplikowski stated this was a good service to the neighborhood, however it seemed to serve more of the City of Shoreview than Arden Hills because the traffic flow did not serve Arden Hills. Councilmember Larson asked what would happen if they did not have the right-in only. Howard Gerker(?sp), Semper Development, replied they would use the full cut. He stated the right-in only would reduce conflict and there would be less movements at the full cut. He indicated it would distribute the traffic among more entrances. He stated Ramsey County preferred having the right-in only access. Councilmember Larson stated he would like to see fewer entrances, and eliminate the right-in only access. ARDEN HILLS CITY COUNCIL - FEBRUARY 26, 2001 U-Tr i-~ , 12 . Council member Rem she believed the Ordinance stated tlley needed to have a curb-cut. She asked for a clarification regarding the Ordinance curb-cuts. e Mayor Probst stated he believed the Ordinance addressed two points of access, not anything about required curb-cuts. Councilmember Grant asked about the median extensions. Mr. Gerker replied on Lexington Avenue, there would be no extensions; West County Road E would have one extension for the right-in only. Councilmember Grant asked how they were handling the surface water. Mr. Kohler showed on the site map where they proposed to have the detention area. He stated the site drained from the front of the building to the southeast and picked up in catch bases and relocated to the northern part of the site where the detention ponds were located. He stated the engineers had worked with the Watershed District. This had been reviewed by the Watershed District. Ron Johnson, 1280 Nursery Hill Court, also had a business in Arden Plaza. He asked if the applicant was familiar with the report written February 21, 2001 by Daniel E. Soler. He indicated the January 3, 2001 Planning Commission meeting minutes stated they had the blessing of Dan Soler. Mr. Johnson stated Mr. Soler said he would look at it, but did not give his blessing. He asked for clarification regarding Ramsey County's statement regarding that everything was fine. He asked if applicant had anything in writing from Mr. Soler. Mr. Gerker replied the County was always consulted first for their comments. He stated they had talked to Mr. Soler about that and what they had in mind was based on the traffic study. He stated Mr. Soler told them at that time that this was fine, and it was only the past week or so that Mr. Soler stated the traffic study was too conservative. Mr. Gerker indicated until they got to the final process, things did not get into formal letters. e Mr. Johnson stated in the February 21, 2001 report, Ramsey County did not want to extend the median on West County Road E because it would cut off the left hand lane into Arden Plaza. Mike Crags(?sp), 3712 Chatom Circle, stated he drove that intersection every day and there would be substantial traffic problems in this area if Walgreens was added. He stated right now, there was no way to get in and out of the Arden Plaza businesses easily. He urged them not to grant variances for the drive-in, as it would add too much traffic, especially since it was located so close to the railroad track. He stated he did not see this location for a Walgreens as having a purpose. He indicated there were already several drugstores in the area, and he believed this business would have a negative on traffic in the area. Greg Tiesen, 1556 Oak Avenue, urged Council to vote against this proposal. He stated the traffic study did not speak to the issue of the disruption of the traffic patterns. He stated it was a very busy intersection and he did not see the addition ofWalgreens as an advantage and did not see how it served the community. e . e e e ARDEN HILLS CITY COUNCIL - FEBRUARY 26, 2001 r"'r. p r~T.' l:'\~ /:~S~ Uff.<:. 13 Tom _,3517 Siems Court, stated nothing would be improved in terms of traffic in this area. He indicated one of the problems they had in Arden Hills was that this area was not pedestrian friendly. Chuck Erickson, Arden Pharmacy & Gift, stated he objected on the grounds that it would be an undue hardship for the Arden Hills Plaza customers getting in and out of the businesses in Arden Hills Plaza. Kevin Carroll, 462 Carver Circle, stated he had many concerns regarding the facility he had available for lease, and his inability to lease that facility because of the traffic problems in the area. He stated there had been very little traffic from his building located at 1203 West County Road E since summer because the building had been vacant, so when the traffic study was prepared, it may not have taken into consideration their building was not contributing to the traffic at that time. Councilmember Larson noted Walgreens had been very cooperative with the Plarming Commission, and he appreciated the changes made based on the comments received at the Planning Commission. He asked if this was going to be a 24-hours Walgreens. Mr. Kohler replied he was not aware of it being a 24-hour Walgreens. Councilmember Larson asked if there was any way this could be a 24-hour Walgreens because there were no 24-hour Walgreens in the area. Mr. Gerker replied the 24-hours stores were centrally located tlrroughout the metro area and there was no intention of having this a 24-hour Walgreens. Councilmember Larson asked about the flood lighting. Mr. Kohler replied the flood lighting was being requested as a desire ofWalgreens to present the building, but if the City did not want it, they could take off the lighting. Mayor Probst asked about the pole height. Mr. Kohler replied the pole height was 30 feet. He stated when they had lower poles, more poles were required. Councilmember Larson asked where the sidewalk was located. Mr. Kohler replied the sidewalk would be located along West County Road E and tied into the existing sidewalk. Mr. Gerker stated they would not object to having the sidewalk go around on Lexington Avenue if they wanted. Councilmember Larson stated that would be a nice addition. Councilmember Larson agreed with Mayor Probst regarding not having parking in front of Walgreens. He stated he would like to see a plan where the building was closer to the street with parking in the rear. He asked ifthere was any reason they could not look at a design that would pull the building closer to the street. Mr. Gerker replied the function of the building would not work very well that way because of the drive-in facility and the loading docks. He stated they had tried it once and it did not work and they were now trying to relocate that building. ARDEN HILLS CITY COUNCIL - FEBRUARY 26, 2001 r'" ~- ;c- LJ H, r"''1I'' ,. ,.- " b~~ I 14 t Councilmember Larson asked why they needed the drive-in facility. Mr. Gerker replied the elderly, handicapped, and people with sick children liked the drive-in facility. It was a nice convenience for those customers. e Mr. Gerker stated the Walgreens were more local stores and not regional stores such as a Target Store. He indicated they were attempting to place a Walgreens every two miles in the Twin Cities area. Mayor Probst expressed concern regarding the updated traffic analysis being given to them this evening and not having the opportunity to review this information prior to the rneeting. Councilmember Grant asked what the turning radius was from the median turning into Arden Hills Plaza. Mr. Kohler replied it would be over 100 feet. Councilmember Larson asked about Ramsey County recommending the right-in only. Mr. Kohler replied they had presented that to Ramsey County and Ramsey County had not recommended the right-in only. Councilmember Aplikowski indicated she had been struggling with this. The building looked wonderful, but she did not believe it belonged on this corner. She disagreed with Councilmember Larson about pulling the building closer to the street. She liked it back farther away from the intersection. Councilmember Grant asked if there was a way to make the right-in only with no possibility of traffic making a left turn in. Mr. Kohler replied it was just the matter ofthe angle of the approach. e Councilmember Aplikowski expressed concern regarding four signs, when the other businesses did not have that many signs. Mr. Kohler replied the Ordinance allowed them to have this number of signs. Also, the corner signs were moved back to allow room for the City sign. and the signs had been dropped down to keep them below the height of the canopies of the building. Mayor Probst asked to have this extended until April 5,2001, so the Council could have further time to review all of the information presented this evening. Councilmember Rem agreed. Councilmember Larson agreed to table the item for further discussion. He stated he had no opposition to the idea of it being developed, but he did not think it did a good job of setting the tone of the downtown area. He stated he wanted more time to review the plan and obtain additional ideas from the architect as to what might make this more attractive as an entrance to the City. He stated he would still like to see the building pulled forward. He believed more thought needed to be given to the lighting and sidewalk access. Councilmember Grant stated he would be in favor of taking more time to look at the options. He expressed concern regarding the traffic flow, the traffic study, and the median. He indicated he needed more time. He stated this was a major intersection and he thought this proposal deserved more review. e e e . ARDEN HILLS CITY COUNCIL - FEBRUARY 26, 2001 LeY i:"""'-";f'" ~ ~ 15 Councilmember Aplikowski disagreed this was the only entry way into the City. She clarified this was one entryway. She believed the building looked fine, but her concern was the traffic on the corner. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to table Plarming Case #00-45, Semper (Walgreens), County Road E & Lexington Avenue North, Lot Split of the property at 1201 County Road E from one lot into two lots, until such time it could be reconsidered within the 60-day extension time period. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS A. City Position, Proposed Liquor Sales Mr. Lynch stated staff had been previously approached by Senator Reiter regarding legislation allowing wine to be sold in other businesses other than liquor stores. He stated they had not prepared a response on this. Councilmember Larson stated he spoke against it because he believed the Council should not get involved in this type of legislation. He also stated the City did not have a grocery store, and was not directly affected by this. Councilmember Aplikowski pointed out the City did have liquor stores. Councilmember Aplikowski stated her objection was that any business that was open on Sunday should not be allowed to sell wine. Mayor Probst stated he did not believe the Council's role was to evaluate competition to other businesses. He stated they had to be careful about approving or disapproving issues such as these on that basis. He stated he had understood Council had agreed to not deal with this as a formal resolution, but he did not oppose it. Councilmember Rem stated she also understood as a Council they were not going to take any action. Councilmember Aplikowski stated they should inform Senator Reiter that the Council was not going to take any formal action regarding this. MOTION: Councilmember Aplikowski moved and Councilmember.Grant seconded a motion send a letter to Senator Reiter stating the Council was not going to take a stand on the issue of the sale of wine in grocery stores. The motion carried unanimously (5-0). COUNCIL COMMENTS Councilmember Grant had no comments. ARDEN HILLS CITY COUNCIL - FEBRUARY 26, 2001 D'"'' 1'''' : t i\.,..,f, " 'L'\i.. 16 Council member Larson stated there was a Parks and Trail Committee meeting scheduled for tomorrow night. . Councilmember Aplikowski stated she had attended a conference last week regarding alternative metllods ofroad improvernents and the Rice Creek Watershed District would be interested in speaking with the Council about their road pavement plan and suggested that for one of the future sessions, they have her come in and talk to them. Councilmember Aplikowski stated she got a call this afternoon from Jackie Kreschback(?sp) asking if the City would be interested in a tri-city potluck on the arsenal site in August, 2001. It would be the various historical societies coming together to do a program and a possible tour. She suggested they could have the potluck outside the new City Hall weather permitting. Mayor Probst suggested having this potluck as a part of the ribbon cutting ceremony for the new City Hall sometime in September, 2001. Councilmember Aplikowski replied they were definite on the August 2, 2001 date. She stated she would ask Ms. Kreschback if a September date would work. Council decided August 2,2001 would not be a good date for this potluck. Councilmember Rem stated the Newsletter Committee was meeting on Wednesday at 7:00 p.m. Mayor Probst commented on the arsenal and asked that over the next several meeting they try to . arrive early prior to the Council meetings to discuss this issue, He suggested the first and last meeting of March to discuss this issue. Mayor Probst asked the following be kept in mind: Attempts being made to get together with the 35W coalition regarding special funding to allow them to move forward and the MnDOT interest in the arsenal. Mayor Probst asked staffto pursue easements across the back of the current City Hall to completed the trail loop. Mr. Lynch replied he believed they had obtained an easement from the Nott Co. and the City was waiting for signatures and the declaration of intent that they would not be asking for any money. He indicated they were pursuing the rest of the easements. Mayor Probst asked staff to look at the right-of-way Ordinance, and revisiting the variance procedure by looking at the City of Roseville's procedures. Councilmember Larson asked how they were going to address the Walgreens development again. Mayor Probst replied he would like a second opinion regarding the traffic analysis taking into consideration the new developments that were being proposed. He asked that someone look at how the site was really working. He did not like the idea of having to drive through the parking lot to get around the site. e e . . ARDEN HILLS CITY COUNCIL -FEBRUARY 26, 2001 l~ttoa 17 Councilmember Rem asked what type of a business could go onto that site that would not generate traffic. Councilmember Aplikowski stated she did not know of any business that could be added to that corner that would not generate traffic. She stated the problem she had was with the drive-in facility and the traffic patterns that occurred because of it. Councilmember Larson stated he had a problem with the additional curb-cut and wanted to see businesses share entries. Councilmember Grant offered praise to the members of the Public Works and the Parks and Trails for the good job they did with the snow removal over the weekend and the grooming of the trails today. ADJOURN MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 10:17 p.m. The motion carried unanimously (5- 0). Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, March 12,2001 at 7:30 p.m. at the Arden Hills Council chambers. . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 03/12/01 COUNCIL MEETING CLAIMS PAID SINCE LAST COU'ICIL MEETING (02126/01) PAGE I OF 3 .,'tKi(" '.CICt!Ar~,: 19047 19048 19049 19050 19051 19052 ]9053 19054 19055 19056 19057 19058 19059 19060 19061 19062 19063 19064 02/26/01 02/26/01 02/26/01 02/26/01 02/26/01 0212610 I 0212610 I 02126/01 02/26/01 02/28/01 03/01/01 03/01/01 03/05/01 03/07101 03/07101 03/0710] 03/07/01 03107/01 Fortis Benefits Fortis Benefits Health Partners Lakes Country Service Coo erative Lakes Count Service Coo erutive Minnesota Mutual Life Affinitv Plus Federal Credit Union ICl'v1A. Retirement Trust - 457 Public Em 10 ees Retirement Association Stanton Grou - FSA De artment MNAP A Holidav Inn Postmaster-St. Paul E-Z Rec 'clin , Inc. Xcel Ener Ashbach Laurie Purchase Power U afM 159.58 417,30 982.54 3,254.36 488.73 285.30 3,581.96 1,833,06 3,082.15 517.57 20,00 941.10 1,700,00 4,855.00 1,507.25 18.73 450.00 10500 March Lon Term Disabili Feb/lvfar Short Term Disabilit Dental Insurance - Fcb!l\l1ar March Health Insurance March Cohra Insurance March Lite Insurance First March Pa Toll First March Pa roll First March Pa roll MedicaliDa 'care Reimbursement 2/] 6101 Review Course - ATCP Exam - 1. Cha ut 50th Annivcrs Event - 2/12/0] Permit #]962 - Posta e Februa I Service F chruar ' Service 50th Anniversary Art Fair - Mailin Pa er Posta e - Meter Shade Tree Course - D. Winkel Note. Checks for unpaid claims totaling $286598.97 were mailed on February 27, 200 I after approval at the February 26, 2001 Council Meeting. They were check numbers 18988 -J 9046. This sequence corresponds to unpaid temporary numbers TOl _ T59 Check number J8987 was used for alignment Subtotal - Paid Claims 24,199.63 Paid Claims From Above - 24,199,63 Add Unpaid Claims, Page 3 of 3 - 79936.83 Total Accounts Payable Claims for Council Approval, 03/12/01 - 104,136.46 ,,,,,I)'I"'''''''''p,y,,bkcl,il1l,1 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 03/12/01 COUNCIL MEETING PAGE 2 OF 3 UNPAID CLAIMS REGISTER: i:lKlikt@ ...........'.., , "", " TOI 03/13/01 ADDie Business Forms, Inc. 38148 Utility Billing EnveloDes T02 03113/01 Berres, Sandra 22.19 Mileaf?:clExoense Reimbursement T03 03113101 Bitt's, Inc. 229.32 Portable Toilets T04 0311310 1 Boltman JelUlifer 728.00 Dance Instructor III I - 2/22 T05 0311310 1 Braun Intcrtcc 855.75 Construction Testing: - Engineerino T06 03113/01 BR W, Inc. 10,055.87 En2:ineerim;. Services - December/Januarv T07 03113101 Rurwcll,Lvnn 728.00 Dance Instructor 2/1 - 2/22 T08 0311310 1 Coroorate EXPress 470.18 Office Sunnlies & Conv Paper T09 03113/01 Davanni's 5848 Dent Head Meeting 2/21101 no 03/13101 Electro Watchman, Inc. 246.02 Alarm System - PW - 3/1 - 5/31 Tl1 03/13/01 Frattallone's Hardware, Inc. 94.84 Mailboxes/Shoo Sunnlies T12 03113/01 Glenwood Ioplewood 14.38 SnrinQwater - CH T13 03113/01 Gooher State One-Call 60.80 Janumv Service T14 03113101 Grainger, Inc. 19.59 Drill BiUDuct Taoe T15 0311310 I Greener Pastures Develonmcnt Corp 880,00 Sutton Place Fields - Fertilization T16 03113/01 Greg Larson Snorts 864.03 Baseballrr~Ball Eouipment T17 03113/01 Hames, Derek 197,00 Reimbursement - Disks & Supplies TI8 03/13/01 Kath Auto Sunnlies 400.14 Februarv Purchases T19 03113/01 Kelliledv Transmission 357.66 Transmission Service #107 T20 03/13/01 Lake Countrv Service Chapter 350.00 Anril2001 Seminar - D. Scherbel & E. Nordeen T21 03113/01 Lillie Suburban Newspapers 70.88 Lee-al Notices T22 03113/01 Mc Donald Batterv 'Co. 56.45 Batterv # I 09 1'23 03113101 Met Council Envirorunenta1 Serviccs 38,031.40 Amil Sewer ChanIe T24 03113101 Metro Communications Services, Inc. 1.004.40 Install Centrex Phone Lincs 1'25 03/13/01 MN GFOA 30.00 2001 Mcmbershin Renewal T26 03/13/01 MN Counties Insurancc Trust 125.00 2001 Membership Ducs T27 03/13/01 Municinal l' ov Co. 564,00 Eastcr Hunt SutJtJlies T28 03113/01 Natale's Carre 83.84 Council Worbession 2/19 T29 0311310 1 NCPERS Grout) Life Ins. 36.00 PERA. Life - March 1'30 03113/01 North Metro InsDcction, Inc. 2,141.20 F eb Electrical Inspcctions T31 03113101 Northcm 34,04 Chain Binders/Duct Tane T32 03113/01 Nott Comnanv 127.15 Hvdraulic Hoses & Fittin2:s T33 03/13/01 Olson, Michclle 54.12 Mileap"c Exnense Reimbursement II Total- UnDaid Claims --- 59,372.21 II """I_,-,,,~,,,,", 1'",-"[,1<..1,,,,,,1 . . . CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 03/12/01 COUNCIL MEETING PAGE30F3 UNPAID CLAIMS REGISTER: ,.."'1tMllWill:)liLi1iftlli,' ..",MflllJN:t,.",' .."."'.......,.)...',...,,'.'.......,..'.,.,.'.,. T34 03113/0] Pace Ana! ,tical 319.00 Water Tcstinp' - Mar 2011 T35 03/13/01 Peterson, Fram & Bergman 8,063.50 Januarv Legal Fees T36 0311310 1 Plaisted Comnanies, Inc. 1,491.31 Ice Control Sand T37 0311310 1 Post, Terrance 64.87 MllealIc Reimbursement T38 03/13/01 Ramsev Countv 3,558.52 Fuel Purchases/Mise Billings T39 03113/01 Ranstad 874.90 Office TemDs W/E 0212510 I T40 03/13/01 Regional Mutual Aid 1000 200 I Membershio T41 03113/01 Roseville, Citv of 301.94 PC Workstation - J. Lvnch T42 03113/0 I Safety-Kleen 115.52 Haz Waste Disnosal T43 03113/01 Sallv Distributors 355.52 East Hunt Supplies T44 03/13101 Score 428.70 Soccer Balls & FJadQs T45 03113101 Shorcview Citv of 855.90 2000 Semanhore Bil1inf! T46 03113101 Skvhawks Snorts Academv 585.00 2001 WinterlSnrinp- Program T47 03/13/01 St. Paul Pioneer Press 93.60 One Year Subscriotion T48 03/13/01 Stafford, Dwavne 2484 Mileage Reimbursement T49 0311310 1 Stanton Groun 100,00 FSA Admin Fee - Januarv T50 03/13/0 I State Treasurer 30,00 2001 Snrin9" Bldg code Seminar T51 03113/01 T.e. Field 587.00 Crime Renew Policy T52 0311310 I The Denositorv Trust Co. 29.17 Audit Confinnation Fees T53 03/13/01 TimeSave Ofr-Site Secretarial 635.50 RecordinQ Secretary T54 03/13/01 Too Temnorarv 760.00 Temo Office Ass! - WE 02118/01 T55 03/13101 Verizon Wireless 250.51 Cellular Phones T56 03113/01 Waste Management - Blaine 204.63 Wa'ite Removal- 1440 Hwv 96 T57 03113/01 Xerox Comoration 824.69 Mar Couier Lease/lan Base Charge Subtotal, Page 3of3~ 20,564.62 Page 2 00 BrouQht Forward - 59,37',21 Total Unoaid Claims--- 79,936.83 ..."d,..",,""""I..).""I~'d,,'",1 . 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'i'! ;,HH g:seS ~ ~ 1 E ~ 1. -g ~ ~ 'g ~ .s ~ fr J! ~ ~ ~ " ~ ~, o e ~ * 0 . .':!l ;:! r! :g ~ j );l 1ii 0 e ~ ~ ; -=> a. ~ ~ [J") 1! 13 -g f!l"E:: ~o,: 0 i -:: ;.. <.!< . o z ~ , s , f e .e e CITY OF ARDEN HILLS MEMORANDUM DATE: March 8, 2001 TO: Mayor and City Councilmembers and City Staff Joe Lynch, City Administrator eJ ~L--- Architectural Alliance Payment for Reimbursables and Pay Request #5, Rochon FROM: SUBJECT: Enclosed is a copy of an invoice from Architectural Alliance requesting payment for reimbursables. These are costs that Architectural Alliance incurred in making copies of plan sets and blueprints for documents to put together for bid and plarming purposes. This was approved previously by the City Council as part of the cost for architectural services for the construction of City Hall. Also enclosed is a copy of Pay Request #5 from Rochon Corporation for completion of work- to- date on City Hall. As you can see, the typicals are included, which show the construction amount and retainage year-to-date. This is an amount that is included in the original budget for the cost of City Hall construction. Staff Recommendation Staff recommends that City Council approve the request to pay Architectural Alliance for reimbursables and to Rochon Cotporation for Pay Request #5 for City Hall construction work. e . e ARCHIHCTURAl ALLIANCE February 13, 2001 400 CLIFTON AVEN U E S DUll-! MINNEAPOLIS, MINNESOTA 55403-3299 Mr. Joe Lynch - City Administra10r Arden Hills City Hall Round Lake Business Center 4364 Wes1 Round Lake Road Arden Hills, MN 55112-5794 IE LEPH 0 N E 1612) 871-5703 fAX 1612) 871.7212 REG Re: Arden Hills City Hall Payment Application Number 05 Comm. No. 1997149 Dear Joe, FEB 1 r "C,C/ _ U ('.ii'l C'~V ('," ,It I UC We have reviewed Rochon Corporation's Application and Certificate for Payment No 5 for 1he Arden Hills City Hall Project. We have visited the site and find thai the percentages for work comple1ed is correct. This pay application covers 1he period ending January 30, 2001. The percentage of the contract amount applied for is 29.23% (minus a 5% retainage of $42,997.46). I have enclosed a spleadsheet that summarizes paymen1s to date for your reference. Please note that I have shown Change Order number 1 in column number six as it has been approved but is no1 yet reflected in Rochon Corporation's app1ica1ion for payment. It will show up in pay application number six as a change to contract sum. [n addi1ion, the app1ica1ion for payment includes $55,000.00 01 slored curtainwall and window [raming material by Twin City Glass Contractors, Inc. Enclosed is a bill of sale [or 1his amount showing Arden Hills City Hall has purchased this material as well as a certifica1e of insurance naming the City o[ Arden Hills and Rochon Corporation as Loss payees for this material. Per sec1ion 9.3.2 of AlA A201 General Conditions of the Contract for Cons1ruction paymen1 shall be made on account of materials and equipment suitably stoled off site. 1997149 16-CAIPay ApplicationslPA Y APP05.DOC Mr. Joe Lynch - Cily Adminis1rator Arden Hills City Hall 02/13/0 1 Page 2 of 2 e Therefore recommend paymen1 in 1he amoun1 of $266,008.91. Please call me if you have any queslions. Sincerely, '-, PETER VESTERHOLT Principal cc: Enclosure: Jeanne Sterner (leller only), file 3 copies of Payment Application, bill of sale, certifica1e of liabilily insurance, spreadsheet e e 1997149 \6-CA \Pay Applications\PAYAPP05.DOC e .... .." ~ ::::; ..... a: ~ <<: = = ~ ~ ~ :c ~ = <<: '" ". ;::: '" '" e ~" W ~ ~~ UWN 0~~ :g~;o IIl.S"'O l.O ;:::::;cnt:: I&lg~ ~Wo: Q)~- <Ii "EtI:llll;;; <(....Jal:r: --os I:: ~S~ Cl) O~~~ o o oi .,. "'- N ;;; OOO<;OWN...-...-O* OoO.......,.,....COmMM ciciciai....:..,....:Ncoo::i~ glo9g~m~~g;;~ N N'alNfO-6u,)..o 'It Vl.Ov....l()lON m Ola:;l(flCQION.... N N &') (lH/H... ('oj W W ., 00 oom...... c;olO 0) 'if!. OOOCOClCOM"lt......O cici ciaitO NO N"""': t-: O~OMo)...,.lOOlU')Ol o OQ)(J)O)O<<:lO.... N N"mccio..n"n""': ..,. ...,.,....,Nl.Ol.OO'lO) OJ OlIO(,I)IOM......M N~ N"olIJ olIJ(A.U)N" w w w ggg~~~~~;l;~ cicicir-..:tci6""'=aio:i"': aWOMCOI()"......VN o Ol'-roOlO...,.Ol.... N NMoill'il.Cioi<6 ..,. V.........o.nCO<DCIO 0) O)(")U')t":!..-......U"l N N'W 61HI':I-WN' ., ., ., e ooomom...,.LO....";ft. cicib~~:::~~:~ OWOM<Ot-NvN(O o OM,...,lO,....(()...,. fj ~ g m,g fi ~ ~ 0> 0).... ......w....,.... N N"f'-t U'} (flN" w w w <2 '" ;;; OOO......M"<tOV<O#. OOO<OOlI'-O........NO c:icici<<i...tC":iciMu)C! OEAOOlr-.N(A.Nf'-.N o 0",,"1'-"'" f'-N N N"..nNN No) ...,. vlO(fll.O POOCO 0> mw tA- (hCO N N N w w w ....NMVo.nc:o......CIOO) GI III l1l (lI Q) Q) Q) e Cll c c c c c c c ~ c ::J:J::i::J::J:.J::J::::i:J o l'lE2 ~N O~ ~ .. :2 :2 ::J (J) f-~ Z'Q w~ :2w ~~ a. a. . BILL OF SALE FOR VALUABLE CONSIDERATION, Twin City Glass Contractors, Inc., Seller, hereby sells and conveys to Arden Hills City Hall, buyer, all right, title, and interest in and to Aluminum Curtainwall and Window Framing, located at 2805 Fairview Ave. North, St. Paul, MN 55113. Seller agrees that Seller is the owner of the personal property described above, and that Seller has the right to sell and convey the personal property to buyer. Seller agrees to warrant and defend the sale of the personal property to Buyer against any and all person(s) who claim title to the personal property described above, subject only to encumbrances listed above. This Bill of Sale shall bind the Seller and benefit the Buyer and his successors and assigns in the amount of $55,000.00. Date: January 22, 2001 Twin City Glass Contractors, Inc. e Its: CEO B~ . . ~"<>'::;""'''f'''' L.r""'" I ..gVO,,;] l.lJe/o::; (WlJ ~ J C:~ I C:UU 1 ..., llI'~..1 '.' , . ACORD. CERTIFICATE OF LIABILITY INSURANC~N~i2 I OATE [MMIOO/YVl 01/23/01 PROaUCEF! THIS CERTIFICATE IS ISSUED AS A MArTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE RJ Ahmann Company HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 6551 City West Parkway ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW_ Eden Prai.ri.e HI< 55344 Phone: 952-941-9452 Fax: 952-947-9793 , INSURERS AFFORDING COVERAGE INSURED ----.- --.. ...---..... _._0- - ....._---~.. - .~_.-- .--_.. ~~-- lNS\JRE~A Transcontinental Ins. Co. --. ...--..-. ,--.----- --.---.......-- om_ INSURERB. Transportation Insurance Co. Twin City G1ass INSURER c: Contractors, Ine. ._---..-..-- ... ._-~---_.- ....._-'..-- __._n_ -----..-.. ......----.- 2905 Fafrview Avenue No, I. INSUR~~__~:_ Rosevil e MN 55113 .'.__u ......--..-..... ---~-- ------ .. .'_.... : INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEE:N ISSUED TO THE INSURED NMEO ABOVE FOR THE POLICY PERIOD INDICATf:D. NOTWITHSTANOIHG ANY REaUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER OOC~NT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAlN, THE INSURANCE AFFORDEO BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AlL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE lM1S SHOWN MAY HAVE BEEN REDUCED BY PAID Cl.A.1MS. '~f:' ..-----~PE;-~._;;..SURAN_;~ ----.-.- '''-~ICY NUMB'~-~'-"" .--T-~ff~geJme-:~Lfif:;r~~~~H---- - -~ -~"';;T;---- - - ~ GENERAL LlABlLITY ; €ACHOCCURRENCE 51,000,000 A X CGMMERCIALGENERALl..l.loBIUfV 2025396917 05/04/00 05/04/01 _F.:.REOAMA~E.("'n~_~.~h~I_._~9.J.<:"~O ....._ .. ClAIM$MAOE.?C OCCUR ~~.~~~nyone~r5Ol'l~_~'p_<?_~. ...._._ ~SONAl&AO"lNJURY $1,000,000 <::ENERAl.l.GOREGATE S 2 ~ 000.000 ..._ .~:??UCTS .~MPIOPA~~~~~_LE..~.~ G~N'l AGGREGil.TE LIMIT il.poUES PER' .--. PRO. PCUCY J8:T Lec AUTOM081LE LlA81LITY COMBINED SINGLE LIMIT _. sl,OOO,OOO B ANY AUTO 2025396917 05/04/00 05/04/01 (El acc;Cl~"ll - ------. ...--. -.-- -~--_. - -------..-. - ALL CWNED ;\U~CS BOwlL Y INJURY - , SCHEDULED AuTOS iPetpersonj -.----, --~_.. . -- X HIRED AuTOS eC01L'fINJURY r Peor a<::<;JOe-n~) , X NO~I.OWNEO AUTOS - - --.- - PR:JP€fITf OJ,MAGE , {Petaec1den': e GARAOe LlABILlfV Aura ONL v . fA ,l.CClOfNT , - ,~,NY .~'JTO OThER THA.... "'ACC , ~_.- ...-.-..- ........-.-- , AUTDCNLY AiiG , EXCESS llABILI'f'Y E-"cCH OCCURRENCE '5,000,000 - :-=J CLAIMS MADE A X CC:::::JR 52025704409 05/04/00 05/04/01 AGCREJ:;,l,TE _.' 5 ,000 ,00_'1.__ -- --~-- , .- ............-.- --~- ......_.~.-~--- -......- OEDUCT18LE , -- X RST.=;NTlml '10,000 , s WORK9l:S COMpeNSATION .AND X TORI~:Mrr.s _~uE~. EMPLOYERS. L1ABILlTY ----. ~~-_. ,.--._-- A 2025396934 05/04/00 05/04/01 E.. '.- ~CH ACO.OENT '100,000 _.E.l.. o.I.:_~~~_EAE1A!~?!~~__! looL9g_~. EL DISEASE POLICY LIMIT , 500,000 OTHER A Installation rltr BINDER 09/01/00 05/04/01 Per Loc $1,000,000 Oed. $1,000 DESCRIPTION OF OPEftATIONSlLOCA T10NSlVEHICLESlEJ::CLUSIONS ADDEO BY ENDORSEMENT/SPECIAl.. PROVISIONS City of Arden Hills and Roehon Corporation are hereby named as Loss Payees and Additional Insureds with respects to stored materials for the following job: Aluminum Curtainwall and Window framdng in the amount of $55.000 for Arden Rills City Hall stored at 2805 Fairview Ave N., St. Paul, MN 55113. Job N2006. CERTIFICATE HOLDER N ADOITIONAL I~URl:D; INSURER LETTER.: ARDEN-1 CANCELLATION SHOIJLO ANY OF THE ABOVE DESCRIBED POLICIES Sf CANCELLEO BEFOft.e THE EXPIRATION DArE THEA EO". THE ISSUING It-lSUR'ER WILL ENDEAVOR TO MAll 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLOER NAMED TO THE LEFT. BUT FAILURE TO 00 so SHALL IMPose NO OBLIGATION 00 LIABILITY OF ANY KINO UPON THE INSlJREl't.lfSAOENfS OR. REPRE:SENTATIVES. City of Arden Hills Arden Hills City Hall 1245 West Highway 96 Arden Hills HI< 55112 e ACORD 2S-S (7f'91) , . WAIVER OF CONSTRUCTION LIEN, PAYMENT BOND AND LIEN FUNDS February 1,2001 FOI good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and releases any and all (a) righls and claims for a construction or other lien on land and buildings being constructed, al1ered, erected or repaired and to the appurtenances thereunto, (b) rights and claims on any payment bond(s) furnished in conjunction with said construction, alteralion, ereclion or lepair, and (c) rights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor therefor.. The property covered by this waiver is owned by the Cilv of Arden Hills (ownel), is located al 1245 West Hivhwav 96 Arden Hills MN is described as Arden Hills City Hall and this waiver pertains to a portion of the work to be performed by Rochon COI:poration (prime contraclor). This waiver covers all labor, material and supplies for construction, alteration, erection, and repairs furnished by the undersigned under a contract with Cilv of Arden Hills through the date of this waiver in the amount of TWO HUNDRED SIXTY SIX THOUSAND EIGHT AND 91/100 Dollars ($26600891) . This lien waiver is not valid until the amount listed above has been received. .~>'V'-^"",^,""""'/-j<F..,.v'\^^...^^,^^^. ie'''' GW,(' '"O~qARDT I .~'-,:...~ 1 h..;c_ c_. ,--,L.. 1'_"11 , .. .J;} NOTARY FLISLlC - MINNESOTA 'F,,,' My Camm. Expires Jan. 31, .2005 .'^VA.yV"'^~.1'.v..",^ViJVII'. ~AC'- Cc. x By ,1~~" b,-;ItS 'Z-=.../L-.:-'{.." ''''',' . I 't-'Vt f an resident Contractor Waiver Form . ". . . e . APPLICATION AND CERTIFICATE FOR PAYMENT (SUBSTITUTE AlA DOCUMENT G7021 !"AGE ONE OF 2 PAGES TO IOWNER): City 01 Arden Hills 4364 West Round Lak.e Rd Arden Hills, MN 55112.5794 PROJECT: Arden Hills City Hall 1245 West Highway 96 Arden Hills, MN 55112 FROM (CONTRACTOR): Rochon Corporation APPLICATION NO: 5 PERIOD TO: 1.Jan-Ql 3650 Annallohs Lane North, Suite 120 Plymouth, MN 55447 VIA (ARCHITECT]: Architectural Alliance 400 Clifton Avenue S. ARCHITECT'S PROJECT NO: Minneapolis, MN 55403 CONTRACT FOR: General Construction CONTRACTOR'S APPLICATION FOR PAYMENT CONTRACT DATE: 8/tS/DO CHANGE ORDER SUMMARY Change Orders approved in ADDITIONS DEDUCTIONS previous months by Owner TOTAL o.ao Approved this Month Number Date Approved TOTALS 0.00 Net change by Change Orders 0.00 The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this AppliCijtion for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owrler, and that current payment shown herein is now due. CONTRACTOR: Rochon Corporation By: Date: February 1, 2001 Jeff I . . '" GRACE L. BURGHARDT I NOTARY PUBLIC - MINNESOTA My Comm. Expires Jan, 31, 2005 . Application is made tor Payment, as shown below, in connection with the Contract, Continuation Sheet. Substitute AlA Document G703 is attached. '- ORIGINAL CONTRACT SUM. ................... . 2. Net Change by Change Orders.. 3. CONTRACT SUM TO DATE (Line 1 +1-21... ........$ 4. TOTAL COMPLETED 81 STORED TO DATE (Columrl G on G7031 5. RETAINAGE: . % of Completed Work (Column 0 +E on G7031 b % of Stored Material {Column F on G7031 Total Retainage (Line 5a +5b or Tota! in Column I of G703)......... 6. TOTAL EARNED LESS RETAINAGE ... (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificatel... 8. CURRENT PAYMENT DUE.. . 2,942,000.00 0.00 2,942,OOO.00 859,949.18 42,997.46 816,951.72 9. BALANCE TO FINISH, PLUS RETAINAGE.. (Line 3 less Line 6> . 550,942.81 266.008.91 2,125.048.28 State of: Minnesota County of: Hennepin Subscribed and sworn to before me this 1 st day of February. 2001 Notary Public: _-<J",. '-4 /2 iJ fJf '- <. ~ ;;Z CI~.) & '.":y"....C ",,,,,. . My Commission expires: January 31, 2005 ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED......... .......... ............ ..$ U?~,fJDg.q r In accordllncewith the Contract Documents, baseu on on-site observations and the data comprising the aboveapplicatiorl, the Architect certifies tothe Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as irldicated,the quality of the Work is in acc ordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. {Attach eXlJlanation ir amount certified diflers from the amount aplJlied lOLl ARCHITECT: . ../ /;1, 8y Id-JttffJU{.O lI"", ~/rJ~( i' I This certificate is rlOt negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named hereirl. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. . , PAGE 2 OF 2 CONTINUATION SHEET Substitute AlA Document G703 APPLICA liON NUMBER: APPlICA nON DATE: PERIOD FROM: TO: CONTRACTOR'S PROJECT NO: 5 '-Feb.Ql 1.Jan-Ol l-Jan-Ql 0028 . Arden Hills Cfty Hall SCHEDULED PREVIOUS THIS STORED TOTAL BALANCE CODE DESCRIPTION VALUE APPLlCATION APPLICATION MATERIAL IODATE " TO FINISH RETAINAGE 01000 GEN'L RQMTS 155,234.00 63,821.88 16,747.36 0.00 80,569.24 52 74,664.76 4,028.46 02200 EARTHWORK 60,300.00 39,575.00 0.00 0.00 39,575.00 65 20,725.00 1,978.75 02480 LANDSCAPING 32.797.00 0.00 0.00 0.00 0.00 0 32,797.00 0.00 02513 ASPHALT PAVING 57,252.00 9,790.09 0.00 0.00 9,790.09 17 47,461.91 489.50 02600 SITE UTILITIES 143,700.00 40,000.00 0.00 0.00 40,000.00 28 103,700.00 2,000.00 04200 CONCRETE/MASONRY 836,800.00 189,000.00 22,000.00 0.00 211,000.00 25 625,800.00 10,550.00 03410 PRECAST CONCRETE 44,565.00 32,998.43 11,566.57 0.00 44,565.00 100 0.00 2,228.25 05100 STEEL FABRICATION 110,000.00 82,500.00 0.00 0.00 82,500.00 75 27,500.00 4,125.00 05600 STEEL ERECTION 67,150.00 15,000.00 40,000.00 0.00 55,000.00 82 12,150.00 2,750.00 05500 EXPANSIN JT COVERS 2,000.00 0.00 0.00 0.00 0.00 0 2,000.00 0.00 06100 CARPENTRY 203,699.00 0.00 62,800.00 0.00 62,800.00 31 140,899.00 3,140.00 06400 MILLWORK 56,438.00 0.00 0.00 0.00 0.00 0 56,438.00 0.00 07160 WA TERPRQOFING 10,000.00 9,250.00 0.00 0.00 9,250.00 93 750.00 462.50 07530 ROOFING 62,670.00 0.00 0.00 0.00 0.00 0 62,670.00 0.00 07900 CAULKING 3,342.00 0.00 0.00 0.00 0.00 0 3,342.00 0.00 08100 HMIDOORS,'HAROWARE 27,120.00 0.00 6,795.65 0.00 6,795.65 25 20,324.35 339.78 08360 OH DOORS/AUTO OPERA 6,031.00 0.00 0.00 0.00 0.00 0 6,031.00 0.00 08800 ALUM STOREFRONT 193,559.00 3,645.00 0.00 55,000.00 58,645.00 30 134,914.00 2,932.25 09300 CERAMIC/QUARRY TILE 40,545.00 0.00 0.00 0.00 0.00 0 40,545.00 0.00 09500 ACOUSTICAL CEILING TI 17,847.00 0.00 0.00 0.00 0.00 0 17,847.00 0.00 09680 CARPTEtvlNYL TILE 32,240.00 0.00 0.00 0.00 0.00 0 32,240.00 0.00 09900 PAINTING 12,125.00 0.00 0.00 0.00 0.00 0 12,125.00 0.00 ? ACCESS PANELS 300.00 0.00 0.00 0.00 0.00 0 300.00 0.00 10200 LOUVERS 1,900.00 0.00 0.00 0.00 0.00 0 1,900.00 0.00 10100 VISUAL DISPLAY 80ARD 2,185.00 0.00 0.00 0.00 0.00 0 2,185.00 0.00 10160 TOILET PARTITIONS 1,971.00 0.00 0.00 0.00 0.00 0 1.971.00 0.00 10800 TOILET ACCESSORIES 3,057.00 0.00 0.00 0.00 0.00 0 3,057.00 0.00 12690 FLOOR MATS 2,519.00 0.00 0.00 0.00 0.00 0 2,519.00 0.00 10520 F1RE EXTINGISHERS 1,200.00 0.00 0.00 0.00 0.00 0 1,200.00 0.00 12490 WINDOW 8l1NDS 1,675.00 0.00 0.00 0.00 0.00 0 1,675.00 0.00 10990 WARDROBE SPECIALTIES 243.00 0.00 0.00 0.00 0.00 0 243.00 0.00 10440 SIGNS/FLAGPOLE 6,987.00 0.00 0.00 0.00 0.00 0 6,987.00 0.00 11500 FIREPLACE 1,500.00 0.00 0.00 0.00 0.00 0 1,500.00 0.00 , AUDIO VISUAL EQUIP 3,200.00 0.00 0.00 0.00 0.00 0 3,200.00 0.00 14200 ELEVATOR 36,900.00 0.00 0.00 0.00 0.00 0 36,900.00 0.00 15500 MECHANICAL 354,000.00 41,829.40 44,149.80 0.00 85,979.20 24 268,020.80 4,298.96 15300 FIRE SPRINKLER 19,526.00 10,230.00 2,200.00 0.00 12,430.00 64 7,096.00 621.50 16000 ELECTRICAL 154,423.00 7,300.00 3,000.00 0.00 10,300.00 7 144,123.00 515.00 SUBTOTAL 2,767,000.00 544,939.80 209,259.38 55,000.00 809,199.18 2' 1,957,800.82 40.459.96 FEE 175,000.00 35,000.00 15,750.00 0.00 50,750.00 29 124,250.00 2.537.50 TOTAL 2.942,000.00 579,939.80 225,009.38 55,000.00 859,949.18 29 2,082,050.82 42,997.46 . e .\ e e e WAIVER OF CONSTRUCTION LIEN, PAYMENT BOND AND LIEN FUNDS February I, 2001 For good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and releases any and all (a) rights and claims for a construction or other lien on land and buildings being constructed, altered, erected or repaired and to the appurtenances thereunto, (b) rights and claims on any payment bond(s) furnished in conjunction with said construction, altetation, erection or repair, and (c) rights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor therefor. The property covered by this waiver is owned by the City of Arden Hills (owner), is located at 1245 West Highway 96 Arden Hills MN is described as Arden Hills City Hall and this waiver pertains to a portion of the work to be performed by Rocbon Como ration (prime contractor). This waiver covers all labor, material and supplies for construction, alteration, erection, and repairs furnished by the undersigned under a contract with City of Arden Hills through the date of this waiver in the amount of TWO HUNDRED SIXTY SIX THOUSAND EIGHT AND 91/100 Dollars 1$266008.91) This lien waiver is not valid until the amount listed above has been received. I . . GRACE L. BURGHARDT J NOTARY FlJELIC - M1NNESOTA My ComIT'.. br::i,<:;J JSrt. 31, 2005 . Company Name Rochon COI:peralion BY~ Its Ice presid~~; /~N~C~ .;L 6 ~V:/Vv-.J.if' Contractor Waiver Form ). APPLICATION AND CERTIFICATE FDR PAYMENT (SUBSTITUTE AlA DOCUMENr G7021 TO lQWNER): CIty of Arden Hills 4364 West Round Lake Ad Arden Hills, MN 55112-5794 PROJECT; Arden Hills City Hall 1245 West Highway 96 Arden Hills, MN 551 12 FROM (CONTRACTOR): Rochon Corporation PAGE ONE OF 2 PAGES . APPLICATION NO: 5 PERIOD TO: l-Jlln-Ol 3650 Annapolis Lane North, Suite 120 Plymouth, MN 55447 VIA [ARCHITECT): Architectural Alliance 400 Clifton Avenue S. Minneapolis, MN 55403 ARCHITECT'S PROJECT NO: CONTRACT FOR: General Construction CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY Change Orders approved in ADDITIONS DEDUCTIONS previous months by Owner TOTAL 0.00 Approved this Month Number Date Approved TOTALS 0.00 Net changa bv Change Orders 0.00 The undersigned Contractor certifies that to the best of the Contractor's knowledge,inlormation and belief the Work covered by this Appl ication for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which prevIouS Certificates for Payment were issued and payments received lrom the Owner, and that current payment shown herein is now due. CONTRACTOR: Rochon Corporation By: Date: February 1. 2001 J,t J. · """" GRACE L. BURGHARDT e NOTARY PUBLIC - MINNESOTA I . My Comm. Expires Jan. 31, 2005 . . CONTRACT DATE: 8115100 Application is made for Payment, as shown below, in connection with the Contract, Continuation Sheet, Substitute AlA Document G703 is attached. 1- ORIGINAL CONTRACT SUM 2. Net Change by Change Orders...... , ,. CONTRACT SUM TO DATE (Line 1 +/-21- , 4. TOTAL COMPLETED & STORED TO DATE .......... $ (Column G on G703l 5. RETAINAGE: ,. % ol Completed Work (Column D+ E on G7031 b - % of Stored Material (Column F on G703) Total Retainage ILine Sa+Sb or Total in Column 1 of G703).. 6. TOTAL EARNED LESS RETAINAGE ., (Line 4 less Une 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificatel 2,942,000.00 0.00 2,942,000.00 859,949.18 42,997.46 816,951.72 . 8. CURRENT PAYMENT DUE. 550,942.81 266,008.91 2,125,048.28 9. BALANCE TO FINISH, PLUS RETAINAGE.. (Une 3 less Line 6) State of: Minnesota Countyaf: Hennepin Subscribed and sworn to before me this 1St day of Febr\,lary, 2001 Notary Public: ~j^CC c ,-,;1 0 c '''1''''''# January 31, 2005 My Commission expires: ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED... ...............,........$ aGrarl .9{ . In accordance with the Contract Documents, based on on.site observations and thedat<l comprising the above application, the Architect ce rtities to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated,the quality of the Work is in ac cardance with the Contract Dor:uments, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. IAttachexplanaLionifamountcertilieddiflelslromtheamoulltapplied lor.) ARCHITECT: BY~D'" z/e/of I , This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights af the Owner or Contractor under this Contract. . . ." ., . . . PAGE 2 OF 2 CONTINUATION SHEET Substitute AlA Document G703 5 '-feb+Ol 1.Jan-01 1.Jan.()1 APPLICATION NUMBER: APPLICATION DATE: PERIOD FROM: TO: CONTRACTOR'S PROJECT NO: 0028 Arden Hills City Hall SCHEDULED PREVIOUS THIS STORED TOTAL BALANCE CODE DESCRIPTION VALUE APPLICATION APPLICATION MATERIAL TO DATE " TO FINISH RET AINAGE 01000 GEN'L AQMTS 155,234.00 63,821.88 16,747.36 0.00 80,569.24 52 74,664.76 4,028.46 02200 EARTHWQ RK 60,300.00 39,575.00 0.00 0.00 39,575.00 66 20,725.00 1,978.75 02480 LANDSCAPING 32,797.00 0.00 0.00 0.00 0.00 0 32,797.00 0.00 02513 ASPHALT PAVING 57,252.00 9,790.09 0.00 0.00 9,790.09 17 47,461.91 489.50 02600 SITE UTILITIES 143,700.00 40,000.00 0,00 0.00 40,000.00 26 103,700.00 2,000.00 04200 CONCRETE/MASONRY 836,800.00 189,000.00 22,000.00 0.00 211,000.00 25 625,800.00 10,550.00 03410 PRECAST CONCRETE 44,565.00 32,998.43 11,566.57 0.00 44,565.00 100 0.00 2,228.25 05100 STEEL FA8RICATION 110,000.00 82,500.00 0.00 0.00 82,500.00 75 27,500.00 4,125.00 05600 STEEL ERECTION 67,150.00 15,000.00 40,000.00 0.00 55,000.00 82 12,150.00 2,750.00 05500 EXPANSIN JT COVERS 2,000.00 0.00 0,00 0.00 0.00 0 2,000.00 0.00 06100 CARPENTRY 203,699.00 0.00 62,800.00 0.00 62,800.00 31 140,899.00 3,140.00 06400 MILLWORK 56.438,00 0.00 0.00 0.00 0.00 0 56,438.00 0.00 07160 WATERPROOFING 10,000,00 9,250.00 0.00 0.00 9,250.00 93 750.00 462.50 07530 ROOFING 62,670.00 0.00 0.00 0.00 0.00 0 62,670.00 0.00 07900 CAULKING 3,342.00 0.00 0.00 0.00 0.00 0 3,342.00 0.00 08100 HMfDOORS/HARDWARE 27,120.00 0.00 6.795.65 0.00 6,795.65 25 20,324,35 339.78 08360 OH DOORS/AUTO OPERA 6,031.00 0.00 0.00 0.00 0.00 0 6,031.00 0.00 08800 ALUM STOREFRONT 193,559.00 3,645.00 0.00 55,000.00 58,645.00 30 134,914.00 2,932.25 09300 CERAMIC/QUARRY TILE 40,545.00 0.00 0.00 0,00 0.00 0 40,545.00 0.00 09500 ACOUSTICAL CEILING Ti 17,847.00 0.00 0.00 0.00 0.00 0 17,847.00 0.00 09680 CAAPTE/VlNYL TILE 32,240.00 0.00 0.00 0.00 0.00 0 32,240.00 0.00 09900 PAiNTING 12,125.00 0.00 0.00 0.00 0.00 0 12,125.00 0.00 ? ACCESS PANELS 300.00 0.00 0.00 0.00 0.00 0 300.00 0.00 10200 LOUVERS 1.900.00 0.00 0.00 0.00 0.00 0 1,900.00 0.00 10100 VISUAL DISPLAY BOARD 2,185.00 0.00 0.00 0.00 0.00 0 2,185.00 0.00 10160 TOILET PARTITIONS 1,971.00 0.00 0.00 0.00 0.00 0 1,971.00 0.00 10800 TOILET ACCESSORIES 3.057.00 0.00 0.00 0.00 0.00 0 3,057.00 0.00 12690 FLOOR MATS 2,519.00 0.00 0.00 0.00 0.00 0 2,519.00 0.00 10520 FIRE EXTINGISHERS 1,200.00 0.00 0.00 0.00 0.00 0 1,200.00 0.00 12490 WINDOW BLINDS 1,675.00 0.00 0.00 0.00 0.00 0 1.675.00 0.00 10990 WARDROBE SPECIALTIES 243.00 0.00 0.00 0.00 0.00 0 243.00 0.00 10440 SIGNS/FLAGPOLE 6,987.00 0.00 0.00 0.00 0.00 0 6,987.00 0.00 '1500 FIREPLACE 1,500.00 0.00 0.00 0.00 0.00 0 1,500.00 0.00 ? AUDIOVISUAL EQUIP 3,200.00 0.00 0.00 0.00 0.00 0 3,200.00 0.00 14200 ELEVATOR 36,900.00 0.00 0.00 0.00 0.00 0 36,900.00 0.00 15500 MECHANICAL 354.000.00 41,829.40 44,149.80 0.00 85,979.20 24 268,020.80 4,298.96 15300 FIRE SPRINKLER 19,526.00 10,230.00 2,200.00 0.00 12.430.00 64 7,096.00 621.50 16000 ELECTRICAL 154,423.00 7,300.00 3,000.00 0.00 10,300.00 7 144,123.00 515.00 SUSTOT AL 2,767.000.00 544,939.80 209,259.38 55,000.00 809,199.18 29 1,957,800.82 40,459.96 FEE 175,000.00 35,000.00 15,750.00 0.00 50,750.00 29 124,250.00 2,537.50 TOTAL 2,942,000.00 579,939.80 225,009.38 55,000.00 859,949.18 29 2,082,050.82 42.997.46 ., . . Invoice AR~Hm~TURAl ALLIANCE December 27, 2000 400 eLl FTO NAvE NUE SOUTH M INN EAPO LIS, M INN ES OTA 55403-3299 Invoice No: 0000001 TE LE P H 0 N E (6121 871-5703 MR. JOE LYNCH CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS MN 55112-5794 R'r'~r"'r-~" .'_'0_. ~ 'cL,'Ci\/i::.: JAN 0 <1 2001 CiTY OF ,L~! LLS Project: 1997149-03-0 ARDEN HILLS CITY HALL REBID Professional Services through November 17,2000 REIMBURSABLES PHOTOCOPIES (AA) PRINT SERVICE (AA) CADD PLOT SERVICE (AA) L.D. CALLS (AA) FAX SERVICE (AA) DELlVERYIMISC. (AA) 6,343.25 5,557.60 120.00 0.80 106.50 279.88 Total reimbursables . Please indicate project and invoice .....mber on remittance. Thank you1 FAX (6121 87 \ -7212 $12,408.03 Project: 1997149-03-0 ARDEN HILLS CITY HALL REBID TOTAL THIS INVOICE_$12.408.03 . Billings to date Expense Totals Current 12,408.03 12,408.03 Prior 0.00 0.00 Total 12,408.03 12,408.03 Respectfully Submitted, ARCHITECTURAL ALLIANCE Pt(;vvtf/vZ~~ PETER VESTERHOLT,AIA Principal . . Please indicate project and invoice number on remittance. Thank you! Page 2 . . e TRANSMITIAL To: MI. Joe Lynch City of Arden Hills City Hall, Round Lake Business CenteCITY OF i" 4364 West Round Lake Road Arden Hills, MN 55112-5794 ARCHITECTURAL ALLIANCE 40' ell FION AVENUE so UTH RECEIVFD MINNEAPOLIS, MINNESOTA 5$403-3299 JAN 1 L 2:[;01 TELEPHONE [612) 871.5703 "' I (' '_:,,0 FAX (50) 371-7212 Date: January 18,2001 Comm. No.: 100 We are sending you the following: Item No. Copies Subject/Project: Reimbmsable Back-Up Description 1-27 Copies of back-up for reimbmsables on invoice #1, Arden Hills City Hall Rebid Via: o Facsimile_pp. . Regular Mail Original to follow in mail _ yes _ no For: D Approval D For distribution . As requested D FOI bids due Remarks: o Overnight Mail D Couriel_hr. o For review D Accepted as noted o For yom use o Other. Enclosed is the back-up for expenses billed on invoice #1 for the project entitled "Arden Hills City Hall Rebid", om project #1997149-03-<l. , r- LN -, -R"V )L , ( { . Vt--V~ (Y ~ ~1~~ ~~,. r .,t.A'~ ' '7 ' ' ~! _ ~ Q ,R- , <;^~ ri, t, ~/0 , 7 ~~, (0~J~ t "-' By: LaNae Elliott Phone: (612)8744165 FAX: (612)871-7212 emai1: lelliott@archalliance.com 1997149-03-0 Tallies for MAY / FY2000 200012 ARDEN HILlS CITY HALL REBID TBD Description Comm. No. Qty. Unit Price Total Price Acct. No. AA Faxes Pages 133 $0.50 $66.50 526.00 Totals 133 $66.50 AA Photocopies Photocopies 5 $0.12 $0.60 520.00 Totals 5 $0.60 AA Plots & Prints Xerox Bond 30 x 8 $1.75 $14.00 521.00 Totals 8 $14.00 AA Postage Direct Amount 23 $1.00 $22.58 527.00 Direct Amount 18 $1.00 $17.92 527.00 Totals 41 $40.50 Totals 187 $121.60 . {gD (~I . Architectural Alliance Page 1 of 1 Printed 1/17/2001 1997149-03-0 Tallies for JUN / FY2001 200101 ARDEN HILlS CITY HALL REBID rnD e Description Comm. No. Qty. Unit Price Total Price Acct. No. M Faxes Pages 80 $0.50 $40.00 526.00 Totals 80 $40.00 M Photocopies Photocopies 30 $0.12 $3,60 520.00 Totals 30 $3.60 M Plots & Prints Xerox Bond 24 x 3 $1.20 $3.60 521.00 Totals 3 $3.60 M Postage Post. Amount * 3 $0.33 $0.99 527.00 Direct Amount 22 $1.00 $22.12 527.00 Totals 25 $23.11 Totals 138 $70.31 . ~ /1U . Architectural Alliance Page 1 of 1 Printed 1/17/2001 e . Architectural Alliance Page 1 of 1 Printed 1/17/2IJ1Jl 1997149-03-0 Tallies for OCT / FY2001 200105 ARDEN HILlS CITY HALL REBID TBD e Description Comm. No. Qty. Unit Price AA Plots & Prints Bond 24x 36 2 $1.20 Totals 2 Totals 2 Total Price Acct. No. $2.40 521.00 $2.40 $2.40 . nlJ..., V ~ ~1/)0 e Architectural Alliance Page I of I 1/17/2(01) 7:>~ IHINNI ~~ AP';v~,~-;OOO ~~~~TB~~EDIGITALIMAGIN:3<:?!' I I I ~ --- -6 - -6 " ' p,.O. BOX 6227 ~ il i: H : I [ tl U Hi '. ^ ill ~ Ii 'MINNEAPOLIS, MN 55406~0227 y""rTrdlr",i,,~ UoGlkr(I"u\o:rll(lY('''TS . 2001 EAST 24TH STREET, MINNEAPOLIS, MINNESOTA 55404 Minneapolis Phone 612-722-2303 Fax 612-722-2958 Duluth Phone 218-727-8463 Fax 218-727-8548 Eau Claire Phone 715-838-9335 Fax 715-838-9340 INVOICE DATE NUMBER *2 04/17/00 044958 T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 S H I p ARCHITECTURAL ALLIANCE 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 B I l l ARCHITECTURAL ALLIANCE T o TERMS: Job name: 1997149.02 Net 30 days Ordered by: JEANNE STERNER Freight terms: No charge CUSTOMEFl P.O. 1997149.0t;? ORDERED SHIPPED VIA Best way ACCGluJIiT # 12401 ,OFlt/Ellr,\, 053015 SHAWN ANDERSON 04/17/0 UNIT ITeM NUMljEfJ 876- DESGilIPTIO!'lL', ,', BOOl DI6ITII. PRINT1N!i 9.8 9.8 Sq. ft ( 876 ) 8.88 1 Copy 401- 1 original, 1 ..tl38x42l 9 .q ft "INllOI ~RGE 1 original, 1 copy Notes --------------------------- 7.58 ------------------------------------ e DEL 4/18 BY 12 NOON q_I/'I: <} ,olJ- 5J.,1 ~ '5'.03 Opened by: LARRY HERING Clerk: LARRY HERING Sale amount 7.50 WE APPRECIATE YOUR BUSINESS. Tax 0.53 Balance due 8.0. RECEIVEO By: DATE: 18% ANNUAL INTEREST ON PAST DUE ACCOUNTS. PRICES SUBJECT TO CHANGE WITHOUT NOTICE. All retums, exchanges, and/or shortages must be authorized within 10 days after receipt of materials, and shall be subject to a handling charge. Special order items are not returnable All r:laims lor damaaed merchandise must be tiled wilh the carrier. IHINNI D~ ~ I :: I e y,,,,, T"'m",,, U.IcrIOff'~'~)Y"" 2001 EAST 24'" STREET, MINNEAPOLIS. MINNESOTA 55404 Minneapolis Phone 612-722-2303 Fax 612-722-2958 Duluth Phone 218-727-8463 Fax 218.727-8548 Eau Claire Phone 715-838-9335 Fax 715.838.9340 INVOICE B I L L ,rpt). ~7 REMIT TO: MINN BLUE DIGITAL IMAGING P.O. BOX 6227 MINNEAPOLIS, MN 55406-0227 DATE NUMBER 04/25/00 045856 S H I p ARCHITECTURAL ALLIANCE ARCHITECTURAL ALLIANCE 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 (612)871-5703 Ordered by: PETE SCHROEDER chat'ge T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 T o TERMS, Job name: ARDEN HILLS CITY HAL Net 30 days Freight terms: No CUSTOMER P.O. " JRDERED UNIT 702U 7ll2il.0 Sq. ft (201 ) 15 15 Copy r 606ll Copy (901 ) 582Il 582Il Copy ( 9114 ) 30 30 Copy 15 15 Copy ( 931 ) 3l'I 3l'I Copy SHIPPED VIA ACCOUNT # OROEB I;,::. Out' b'uck 054293 DESCRIPTION BllE LIfE: PRINTS 12401 "c',"",";':.':tV:"--" ":-:.,,,"<<;...-; .. ITEM NUMBER 201- m.?I:. 52 originals, 15 sets(3l'Ix4C!) 7ll2il sq ft 252- ED6E BIND 13.20 1 original, 15 copies 901- 8.5 X 11 BOND IIUTE EA III'RESS 272.70 404 originals, 15 copies 9ll4- 8.5Xl1 BOND ClLOR 291.00 388 originals, 15 copies 933- CIlRDSTOCK 8.5 X 11 SPEC BOOKS 5.85 2 originals, 15 copies 931- GBC COMB 81ND/19 fQ..E P\IDl 19.50 1 original, 15 copies 932- CLR FILM 8. SX11 (SPEC BOOKS) 9.611 2 originals, 15 copies -------------------------------.----- Notes --------------------------- DELIVER 4/26 PROPOSAL CORNER STAPLED Opened by: DONNA H Clet'k: JIM ROOD WE APPRECIATE YOUR BUSINESS~ Sale amo'.mt 1089.21 Tax 76.25 e q jl'E1.o3 - !5d-.l - 5;),4. 3'] ql{~C7-o'3- 5crO- (py.o-s7 Balance due 1165.46 RECEIVED By: DATE: 18% ANNUAL INTEREST ON PAST DUE ACCOUNTS. PRICES SUBJECT TO CHANGE WITHOUT NOTICE. All returns, exchanges, and/or shortages must be authorized within 10 days after receiplof materials, and shall be subject 10 a handling charge. Special order items are not returnable. All _._:__ .__ ...._____... ____...__...,__ _..~. h~ .J.;.~.... ..,;+h .h~ ~~......~. - !:i 6': ':ItA L IMINNI I I V._T<<fI",IIl!ID' Lec&.kr/<"'IW11()YCIm # # .,." --A~$- REMIT TO: '" . / MINN BLUE DIGITAL IMAGING P.O. BOX 6227 MINNEAPOLIS, MN 55406-0227 2001 EAST 24'" STREET, MINNEAPOLIS, MINNESOTA 55404 e Minneapolis Phone 612.722.2303 Fax 612.722.2958 Duluth Phone 218-727-8463 Fax 218-727-8548 Eeu Claire Phone 715.838.9335 Fax 715.838'Iij8oICE DATE NUMBER 04/25/00 045857 T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 S H I P ARCHITECTURAL ALLIANCE 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 B I L L ARCHITECTURAL ALLIANCE T o Job name: ARDEN HILLS CITY HAL Ordered by: JEANNE STERNER TERMS: Net 30 days Fre i ght terms: No charge ~18728 ~18728 Sq. ft 281- IlUE LIIE PRINTS 1272. 96 ( 281 ) 52 originals, 0\8 sets(3lIx42) 18728 sq ft 0\8 0\8 Copy 252- EDGE BIND 35.28 1 original, 48 copies 16168 16168 Copy 9111- 8.5 X 11 JlIE) illITE EA IJIIlRESS 727.28 ( 91111 404 originals, 48 copies n6.1111e 15528 1552il Copy 9114- 8.5111 BlJG) co..oR ( 9114 I 388 originals, 48 copies 8lI 8lI Copy 933- CARDSTOCK 8.5 X 11 SPEC 8OlJ(S 15.68 2 originals, 48 copies 48 48 Copy 931- 6BC ClMl BIND/19 fIl..E PlKH 52.1111 ( 931 ) 1 original, 48 copies 48 48 Copy 25e- INDIVIDlRLY ID..LED SETS B.4llll 16.1111 0\8 48 Each 257- MIse. IIIRK I I..AIlOIl DIlRSE B.B5Il ~.llll 792 792 Copy 9ll8- IVlNIl FED CIJlIES 166. 32 792 originals, 1 copy 8lI 8lI Copy 932- CUR FILM 8.5XII (SPEC 8OlJ(Sl 25.68 2 originals, 4B copies ------------------------------------ Notes --------------------------- DIST 4/25 BY 12 NOON <Cant in ued on next page) I q., 7 1'1 q. ~ 3> I ~ "} 7/lf~M)3 5d-1- 1,5$9. '-3 5~1- ~,/~f,7J e RECEIVED By: DATE: 18% ANNUAL INTEREST ON PAST OUE ACCOUNTS. PRICES SUBJECT TO CHANGE WITHOUT NOTICE. AU returns, exchanges, and/or shortages must be authorized within 1(J days after receipt of malerials, and shan be subjecl to a handling charge. Special order Items are not returnable All claims for damaged merchandise must be filed with lhe carrier. 7;)~ tM1NNI ~ I ~ A YourTeclmolog,u.:.JcrfurooerBOYeom ., 2001 EAST 24TH STREET. MINNEAPOLIS, MINNESOTA 55404 Minneapolis Phone 612-722-2303 Fax 612-722-2958 Duluth Phone 218-727-8463 Fax 218-727-8548 Eau Claire Phone 715-838-933S Fax 715-838-9340 INVOICE REMIT TO: MINN BLUE DIGITAL IMAGING P.O. BOX 6227 MINNEAPOLIS, MN 55406-0227 130'7 DATE NUMBER 05/02/00 046534 B I L L r~ RCH I TECTURAL ALL I ANCE S H I P ARCHITECTUR~lL ALLIANCE 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 T o TERMS: Job name: ARDEN HILLS Net 30 da s by: JEANNE STERNER 4liB.0 46B.0 Sq. ft B9B- ( B9B ) 46B0,0 46B0.0 Sq. ft 201- , ( 201 ) e 10 10 Copy 252- 4340 4340 Copy 901- ( 901 ) 3B50 3850 Copy 904- ('J0it ) 20 20 Copy 933- 10 10 Copy 931- ( 931 ) 20 20 Copy 932- D-PRINT VEl.l.IJM 9800 216.22 52 originals, 1 set (30x42) 4liB sq ft BLUE LINE PRINTS 31B.24 52 originals, 10 sets(30x42l 4680 sq ft EDGE BIND 1 original, 10 copies B.5 X 11 BOND WHITE EA IMPRESS 8.80 195.30 434 originals, 10 copies 8. 5X 11 BOND Cll.OR 192.5iI 385 originals, 10 copies CARDSTOCK B.5 X 11 SPEC BOOKS 2 originals, 10 copies 6BC COMB BIND/19 HOLE NDl 3.90 13.011 1 original, 10 copies ClR FILII 8.5Xll (SPEC BOOKS) 6.411 2 originals, 10 copi.. ------------------------------------ Notes -------------------________ DEL. 5/2 BY 10 AM Opened by: L.ARRY HERII~ Clerk: LARRY HERING f.-~ Sale amount 954.36 WE APPRECIATE YOUR BUSINESS. Tax 66.80 e '1 '71'{.'}. 0 J 'I 7 I'i-'?,uj !;)J.() 5 J..-l- 1-1'1.1. 'J..'1 '571.'il7 Balance dl18 1021. 16 RECEIVED By: DATE: 18%ANNUAlINTEREST ON PAST DUE ACCOUNTS. All returns, exchanges. and/or sttortages must be authorized within 10 days after receipt of materials, and shall be subject to a handling charge. Special order items are not returnable. All claims lor damaaed merchandise must be filed with t~ fl:=trri",r 2001 EAST 24TH STREET. MINNEAPOLIS. MINNESOTA 55404 Minneapolis Phone 612-722-2303 Fax 612-722-2958 DulUlh Phone 218-727-8463 Fax 216-727.8548 Eau Claire Phone 715-838-9335 Fax 715-838-9340 INVOICE REMIT TO: MINN BLUE DIGITAL IMAGING P.O. BOX 6227 MINNEAPOLIS. MN 55406-0227 . /3oi _ _ IMINNI _ _ ~~ I I ~-.,~S~~ YOICI" TWmaloo ~ for OWl' 80 V(lIl'1 DATE NUMBER 05/03/00 046812 T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 S H I P ARCHITECTURAL ALLIANCE B I L L ARCHITECTURAL ALLIANCE T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 (612)871-5703 Ordered by: JEAN charge TERMS: Job name: ARDEN HILLS Net 30 days CITY HAL;, Freight terms: No 4688.. Wlll. e Sq. ft 2\'11- (2\'11 ) Ie Ie Copy 252- 402\l 482ll Copy 901- ( 901 ) 38811 38811 Copy 904- ( 904 l 2\'1 2\'1 Copy 933- Ie Ie Copy' 931- ( 931 ) Ie Ie Copy 250- 48 4e Copy 901- ( 901 I Ie Ie Copy 935- DUE: LItE PRINTS 318. 24 52 original., Ie .et.(30x42l 46B8 .q ft ~.DIND Toriginal, 10 copies -------------------. 8.5 X 11 IllJlIl WHITE EA Ii'IlRESS 8.80 402 original., 10 copies 8.5111 IllJlIl COLOR 180._ 194.011 388 originals, 10 copies CARDSTOCK 8.5 I 11 SPEC BOO<S 2 original., 1. copies 6BC ClIMIl DIND/19 ID.E PlN:H 3.90 13." 1 original, 1. copies INDlVlOUlUY ROllED SETS 8. 5 X 11 IllJlIl WHITE EA IIPRESS '.408 4." 1.80 (Continued on next page} ~---",,_ '.55 /"~ ---------7~------------ ' /qti'71 '{-C}. 0 3 d'171'l'7.03 59-0 5 0-...( - li~c,. 03 3'-/ Q.93 1'lS'1'lc 11, 1~5 / . DELIVER 5/4 AM RECEIVED By: 18% ANNUAL INTEREST ON PAST CUE ACCOUNTS. ~ ~~ ex~nges: a~ ~ges ~t..~ .a~ witNn 10 days after receipt of materials, and shall be subted to 8 handling-charge. Spec:laJ order Items are not return; \..... DATE: 1M I N NI D~ I I ~RECEIVED a Y=T''''"'''''''''''''f~~80Y,= MAY 00 .. 2001 EAST 24'" STREET, MINNEAPOLIS, MINNESOTA 55404 08 20 Minneapolis Phone 612-722-2303 Fax 612-722-~~l\8u 1.1. [1'1" . .' "l L' '" il ~ ~ Duluth Phone 218-727-8463 Fax 218-727..fl!lll\lfl . , "<lot n ..DC Eau Claire Phone 715-838-9335 Fax 715-838-9340 INVOI CE REMIT TO: MINN BLUE DIGITAL IMAGING P.O. BOX 6227 MINNEAPOLIS, MN 55406-0227 /30;- DATE NUMBER 05/04/00 046983 B I L L ARCHITECTURAL ALLIANCE S H I P ARCHITECTURAL ALLIANCE T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 (612)871-5703 Ordered by: JEAN char e ARDEN HILLS 702lI. . 7828. . Sq. ft 281- ( 281 ) 15 15 Copy 251- ( 251 ) .6898 6090 Copy 'J01- ('J01 ) 5865 5865 Copy 'J0Ii- ('J0Ii ) JIl JIl Copy 933- 15 15 Copy 931- (931 ) JIl JIl Copy 932- BUE UN:: PRINTS 471.36 52 originals, 15 sets (JIl.42) 702lI sq ft STAPlE END 8.25 . 1 original, 15 copIes 8.5 X 11 IlOOl WHITE EA IMPRESS 274.115 406 originals, 15 copies 8.5X11 IlOOl Cll.OR 293.25 391 originals, 15 copies CARDSTOCK 8.5 X 11 SPEC BOO<S 2 originals, 15 copies GIlC aJlIl BINDfl9 IO..E PIIDi 5.85 19.58 1 original, 15 copies CLR FILM 8.5111 (SPEC IIO(){Sl 9.68 2 originals, 15 copies ------------------------------------ Notes --------------------------- DELIVERY 5/5/00 12 NOON Opened by: JIM ROOD J Clerk: JIM ROOD ~ WE RPPRECIATE YOUR BUSINESS. Sale amount 1087.86 Tax 76.15 . /00,7/"1'1.03 !5~/- v/l(}3 <:-"0- 1'1~7fT'" .....rr- 5/9. & 0 {p 4-'1. '1/ Balance due 1164.01 RECEIVED By: DATE: 111% ANNUAL INTEREST ON PAST DUE ACCOUNTS. All returns, exchanges, and/or shortages musl be authorized within 10 dayS after reeeiot of materials. and shaH be sublAd tn l'Io h:'lnrttinn r.NarnA ~:lIt nm...r It"'"'~ R(A not ratumah' d _ IMINNI D~ ~ RECEIVED JT"""""''''''''f~~",L MAY 12 2000 2001 EAST 24TH STREET, MINNEAPOLIS, MINNESOTA ss.fdW; H II f L ! (J il ~ i A L! I A" P Minneapolis Phone 612-722-2303 Fax 612-722-2958 ' "b f Duluth Phone 218-727-8483 Fax 218-727-8548 Eau Claira Phone 715-838-9335 Fax 715.838ji\1eOICE REMIT TO: MINN BLUE DIGITAL IMAGING P.O. BOX 6227 MINNEAPOLIS, MN S5406-0227 /30/, . DATE NUMBER 05/10/00 047584 B I L L ARCHITECTURAL ALLIANCE S H I P ARCHITECTURAL ALLIANCE 40flJ CLIFTON AVENUE MINNEAPOLIS MN 55403 T o 4flJ0 CLIFTON AVENUE MINNEAPOLIS MN 55403 T o TERMS: Job name: ARDEN HILLS CITY HAL Ordered by: PER SHAWN Net 30 days Freight terms: No charge Sq. ft 291- ( 291 ) 10 10 Copy 251- ( 251 ) 4060 4060 Copy 901- ( 901 ) 3910 3910 Copy 904- ( 904 ) 29 29 Copy 933- 10 10 Copy 931- ( 931 ) 29 29 Copy 932- BUE LIIIE PRINTS 318.24 52 originals, 10 sets(30x421 4680 sq ft SHlli END 5.58 I original, 10 copies 8.5 X 11 lIOOIl WHITE EA lli'RESS 182.78 e 406 originals, 10 copies 8.5Xl1 lIOOIl COLOR 195.58 391 originals, 10 copies CARDSTOCK 8.5 X 11 SPEC BOOKS 2 originals, 10 copies SBC COMB BIND/19 IO.E PI.H:H 3.90 13.00 1 original, 10 copies CLR FlU! 8.5XII (SPEC BOOKS) 6. 40 2 originals, 18 copies ------------------------------------ Notes --------------------------- DELIVER 5-11-00 AM Opened by: GARY SCHULTZ I'R'- Clerk: JIM ROOD ~ Sale amount 725.24 WE APPRECIATE YOUR BUSINESS. Tax 50.77 ~r~ 5J-O- L/d.-"l.lPO 'j"7/qq.o3- ,?a..l - j'1~.<{ I .","'1.03- Balance due 776.01. RECEIVED By: DATE: 180/0 ANNUAL INTEREST ON PAST DUE ACCOUNTS. All returns, exchanges, and/or shortages must be authorized within 10 days after receipt of materials, and shan be subject to a handling Charge. Special order items are not retumable. All claims for damaged merchandise must be filed with the carrier. IMINNI 7:>.;~~~ 1'1 ~ Yllll.r T~d1noloc uader fm OWT 80 'r't<JT'J 2001 EAST 24TH STREET, MINNEAPOLIS, MINNESOTA 55404 Minneapolis Phone 612-722-2303 Fax 612-722-2958 Duluth Phone 218-727.8463 Fax 218-727-8548 Eau Claire Phone 715-838-9335 Fax 715-838f~ 0 I CE e B I L L ( ~O ( 7. REMIT TO: MINN BLUE DIGITAL IMAGING P.O. BOX 6227 MINNEAPOLIS, MN 55406-0227 DATE NUMBER ARCHITECTURAL ALLIANCE 05/12/00 047699 5 H I P ARCHITECTURAL ALLIANCE 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 T o TERMS, Job name: ARDEN HILLS CITY HAL Ordered by: JEANNE STERNER Net 30 days Freight terms: No charge QUSTQMEFJ.P.Oj::\'~ i." 1997149.03 Sq. ft ( 281 ) 624 624 Copy -. -.._---_._-~- 24 24 Copy . 24 24 Copy 4932 4932 Copy ( 901 ) 462ll 462ll Copy ( 904 ) 12 12 Copy 12 12 Each 12 12 Copy ( 931 ) SHIPPE~~~ '~lre.IJ Our truck 12401 BUE LIIE PRINTS 381.89 549.12 ~ 7.68 4.68 221.94 231.00 4.80 10.28 15.60 252- 52 originals, 12 seh(30x42l 5616 sq ft ~ RTNn __ 52 originals, 12 copies ClR FIUf 8. 5X 11 (SPEC BOOKS) 2 originals, 12 copies CilRDSTOCR 8.5 X 11 SPEC BOOKS 2 originals, 12 copies 8.5 X 11 BllND WHITE EA IMPRESS 932- 933- 901- 904- 411 originals, 12 copies 8.5XII BllND COlOR 250- 2'51- 931- 385 originals, 12 copies INDlVIJlUIU Y R!UEll SETS MISC. WORK / UlIllJR CIilR6E S8C ClJHIl BlND/19 IIll.E PlIDl 0.400 0.850 1 original, 12 copies ------------------------------------ Notes -------------______________ DEL 5-12-00 AM Opened by: ROME DARRINf) Clerk: L.ARRY HERING ;f.. KJ Sale amount 1426.91 WE APPRECIATE YOUR BUSINESS. Tax 99.88 . "'I -, 1'1 "J .03 <"J 7 l"l'l -03 !:):AI - qq &:>. ,'t 5J..O - 53b-CI \ Balance due 1526.79 RECEIVED By: DATE: 18% ANNUAL INTEREST ON PAST DUE ACCOUNTS. All retums, exchanges, and/or shortages must be authorized within 10 days arter receipt of materials. and shan be SUbject to 8 handling charge, Special order items are not returnable All claims for damaged merchandise must be filed with fhe carrier. ~~ _~~__~ IMINNI ~ ~ V'~ I I .....~" --"S~- .-fRECEIVED Y_T"""""" """'fo<_8<n.= I'\A'1 17 2000 2001 EAST 24'" STREET, MINNEAPOLIS, MINNESOTA 55404 C Minneapolis Phone 612-722-2303 Fax 612-722-2!l?~tU\'\ ,t\ i' H l HlIUt~ Duluth Phone 218.727-8463 Fax 218-727-8!jf1l n l U ' Eau Claire Phone 715.838-9335 Fax 715-838fM9 0 ICE REMIT TO: 13D I / MINN BLUE DIGITAL IMAGIN~ P.O. BOX 6227 MINNEAPOLIS. MN 55406-0227 . DATE NUMBER 05/15/00 047882 B I L L ARCHITECTURAL ALLIANCE S H I P ARCHITECTURAL ALLIANCE 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 T o Job name: ARDEN HILLS ADDM # 1 Ordered by: JEANNE Net 30 days Freight terms: No charge Ol'lPEil" - S."- 2688 2688 904- 112 112 Copy 935- ---- 44ll 44ll Copy 904- ( 904 ) 2016.0 2016.0 Sq. ft 897- ( 897) 224 224 Sq. ft 254- 8. 5111 BlWD CWIR 134.40 24 originals, 112 copies CORIa STAPlE (Ii 8.5111 1 original, 112 copies 8. 5X 11 BOND lXi.OR 6.16 4 originals, 112 copie, ll-PRINT BlWD 980ll 22.40 . 249.98 2 originals, 112 set,(Jex42) 2016 sq ft HLDING 26.118 2 original" 112 sets(8.5xlll 224 sq It ------------------------------------ Notes --------------------------- DISTRIBUTION 5/15/00 AM (US MAIL) (~~) Opened by: JIM ROOD Clerk: LARRY HERING~l~ WE APPRECIATE YOUR BUSINESS. ) .~.~ 9&~~~ . Sale amount Freight/Handling Tax 439.82 - 339. 67 3,z'.79 ~1/'iq,O) "'1,1'1-'1.0, S~I SaD 5" ) O~f1-~ , jp~. 0-1 Balance due 810.2'e RECEIVED By; DATE: 18% ANNUAL INTEREST ON PAST DUE ACCOUNTS. AU returns, exchanges, andlor sI'lor1ages must be aU1hortzed wtthIn 10 days after receipt 01 materials. and shal be subject to 8 handling charge. $pedal order Items are not returnab' .u _._.__ .__ .._____.. ____...__-.__ _.._....._ ..._.......... ....._ ___-'__ IMINNI ~ REMIT TO: D.: .-~7' -, .:"., ". s-.: .--s-. 0-~((; MINN BLUE DIGITAL IMAGING ~ I I - - - - ?:-x,rv &\,. P.O. BOX 6227 () 't 't~ . ~"'~\MINNEAPOLlS, MN 55406-0227 y"," TWanoIoo Ludrr/orooer80Ye= ~ (..,l _ ~ \.\.\ A 2001 EAST 24'" STREET, MINNEAPOLIS, MINNESOTA 55404 ~ \ i~ ~:. . ., Minneapolis Phone 612-722-2303 Fax 612-722-2958 '" 'o' Dululh Phone 218-727-8463 Fax 218-727-8548 \'1;.\'- Eau Claire Phone 715-838-9335 Fax 715-838f~OIt~ /301" DATE NUMBER 05/18/00 048421 B I L L ARCHITECTURAL ALLIANCE . S H I P ARCHITECTURAL ALLIANCE 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 T o Job name: ARDEN HILLS ADDNDM#2 Ordered by: JEANNE S TERMS: Net 30 days Freight terms: No charge 432 432 Capy ( 981 ) 981- 8.5 X 11 IIINllf1ITE Ell IlIlRESS 19.44 1296 1296 Copy ( 'JIM ) 'JIM- 4 originals, 188 copies 8. 5111 I!OlD Cl1.Otl 64.88 DISTRIBUTION 5/18/00 EOD 12 originals, 188 copies CORtER STIIllE '* 8. 5111 I original, 188 copies Notes ---------------------______ 5.94 188 188 Copy 935- 4It-__________________________________ r ~'l.t)~ ~.." 3 D" '5<; Opened by: JIM ROOD Clerk: GARY SCHULTZ WE APPRECIATE YOUR BUSINESS. Sale amount Freight/Handling Tax 90.18 272.51 6.31 e Balance due 369.00 RECEIVED By: DATE: 18% ANNUAL INTEREST ON PAST DUE ACCOUNTS. An returns, exchanges, and/or shortages must be authorized within 10 days ahar rec9ipl: of materials, and shaD be subject 10 a I"landling charge. Special order items are not returnable All claims lor damaged merchandise must be flied with the carrier. 2001 EAST 24'" STREET, MINNEAPOLIS. MINNESOTA 55404 Minneapolis Phone 612-722-2303 Fax 612-722-2958 Dulu1h Phone 218-727-8463 Fax 218-727-8548 Eau Claire Phone 715-838-9335 Fax 715-838filffloICE REMIT TO: / .:>~, -, RECEIVED MINN BLUE DIGITAL IMAGING P.O. BOX 6227 M"'V MINNEAPOLIS, MN 55406-0227 '" 232000 AflCHIHtlUUl ALlIllltf . D~ IMINNI ':"".$i~:....-~ . I I '1'<1101., Ttdmo/.oo I..atkr far OWT 80 'r't'ar3' DATE NUMBER 05/19/00 048532 T o 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 S H I P ARCHITECTURAL ALLIANCE 400 CLIFTON AVENUE MINNEAPOLIS MN 55403 B I L L ARCHITECTURAL ALLIANCE T o TERMS: Job nalle: ARDEN HILLS ADDM 3 Ordered by: JEANNE STERNER Net 30 days Freight terlls: No charge 1997149.03 IIl1E LIIE PRINTS 66.11 .,~,~,<':L:M_tii':'.. ":'EA~a6rl~t~:~. . )Fli'l~EQ:: 972. 1 Sq. ft 281- 1281 I 118 118 Copt' 9111- I 9111 I 972 972 Sq. ft l!So\- n n Copy 251- 9.1 9.1 Sq.ft 898- I 8'J8 l I I Copt' 9111- 19111 I I origillal, 118 setdJ8x42l 972 sq ft 8. 5 X 11 1IINl1llllE EA IIIlRESS 0\.86 1 original, 188 copies Fll.D I/Ii I origillal, 118 seh (J8x421 972 sq ft INDIUlIllR1.Y IDJ.El SETS ..- JHlRINT VEL.LIJI 9lIll8 116.~ a 38.88 . 4.16 I origillal, I set 138x421 '3 sq ft 8. 5 X 11 1llJIlIl1llllE EA IIIlRESS ...5 I original, I copt' ____________________________________ Notes --------------------------- DISTRIBUTION 5/19/00 SOME LOCAL AM, MOST US MAIL Opened by: JIM ROOD L Clerk: GARY SCHULTZ ,(\<r WE APPRECIATE YOUR BUSINESS. Sale allount Freight/Handling Tax 222.61 276.22 15.58 t:)1/'fQ,03 Oj1/'1<i_tl3 !5~O !:> .>-. I 3c..3.5j , so.~r Balance due 514.41. RECEIVED By; DATE: 18% ANNUAL INTEREST ON PAST DUE ACCOUNTS. All relUms, exchanges. and/or shortages mu5t be authorized within 10 days after receipt of materials. and shaN be subted to a handling charge. Special order itemS are not relumabl, ... .. . . . _ _.-" ~~._..__...~~ _.'AI"~ fl._.. ...&oh *'-... ..........I..P ..~...- .P."PP 4rLCOM 0021172 5/19/00 ~~tt~l~~lili~lt{}~[~~~!!IU~~~l~t~~lli*~I~~~L' ~{_1Jll::;:~;::t1~~~' ~~e.J~!!~~i ~il.tjf:~;::::~t;~:~~~::;x'.:: CHITECTURAL ALLIANCE/CINDY 6/19/00 80 Illtl"i"'lttllll.lllilflfllll"lilllltllilli!lltll!111t:;:~ CLASSIC StlMAfARJ 1997109 I.., I/UVO'!-. [U "'0) 1997110 (q"71 v., 1997149 984150 98134 99031 99041 99072 991185 - 998:7 99107.01 99117 \ 19994111 (4-"I\(1 ) Ooooo-,tlB 00005 _ 2,Cleo lOt) S _ J <i')Q09c;" 2!! II ~ l __w __ . .\~ d OOOO"f:> 00011 ,2.oeo Di/ 2000012 .:2."'''''' 012- 00017 .:?",oo 017 2000022 .tJ.",,,,c c Z- 2.. 00023 .;(.e>OD "'~3 2000026,j..CO..2..v 00031 ~DI>" 0:S1 2000058,2.0..1> ..S8 2000060 :>.D",,,,,,,.t:> "'-001 [)I~ 201'1__ ~ 2000063 .2 DI>" ..,. .5 2000074 :z....t:> 07'!- 2000076 2- 0.... "7~ 2000079 2.",....0"'1 2000081 20"" 081 2000083 z...t:>o 0 S;3 00100 - 7of-3 2000107 1. ..DO I" 7 2000109 -J.""o ''''1 2000115- Z-D....,'S 2000125 ;?oc..aS 2000126 -;.....0 1% '" 00135 -.t.....o I.3S 2000137 -:1.""'.. 1$7 00200 -7'1-3 2000504 -L""O o..S./J of ~~~~~~~-~D~ :~:~.:~ 4l,006 ,.'f'3 2000537 2.t:>oeoDS.37 2000551 Lt:>o" "16.5 I 2000585.J...CDo05.'i{S 2000600 - J.oo" 0 ~.. 2000790 -2-0"0 t>7'i ?"'IGO.'~ 2005.13' '__..i."'-", !>:) 2006QOQ . .I.11u, L ~~(f" 'S"" 2012_ 20126CO' 6' "H1744 Y216660 7"3 -'i-'" ( 300) Q0300 (...00-' .J 754,P1$- 754P48& 75~Oooe- 756,ll396 75l\P0&& 1'5'8P19it -,':f8D,396 758p383" CALLS MINUTES AMOUNT ----r 3.2 56 q,I"lJ. 0' 1 .5 :09q-,,"O.IO 3 5.3 .50 '1'" ,'1"l-(>3 1 21. 7 2.0498$0 '-IV 4 4.0 .33 ''''',r 3~ 12~:~ 11:gi.:;t ~~I 5 11.3 1.03 - ., It,"Y 10 22.9 2.15 -r'USf}7. 01 22 64.3 5.63 - '{~I . 1 1. 6 . 15 - q "'11'1 1 1.6 .15 -9'lVI 21 32.3 2.95-1<43 32 54.1 4.81_2..""000S 2 4.8 .34.20"" otitS 6 8.0 . 76-:Li:Jt:>" 011 4 18.0 1.51-.2.()t,OO/Z- 1 1.3 .12-:z......~~/7 2 4.6 . 43 :1-~"" 02.2- 3 4.1 .33-,2....... "''''3 1 1.2 .11".z.......o.z.~ 10 14.2 1.28-20....0.."1 1 . .~5 .00 _L..D" 0.5"8 12 48.1 4.35.L...... ""0 5 32.3l<o,a,a.-2.62 -L....s ',-:"- 6 7.6 .59_:1-e..Oo...... 1 1.0 .07_:1-00"'07'f 5 7.8 .52-2000071, 10 33.6 2.96-,.z.ODO 07'1 5 5.0 .33 ,Looo ofll 1 1.0 .09_.:.""0083 5 33.1 3.12.7'13 19 79.0 7.39-2t:>",0107 2 32.8 4.93-.z.....o/09 3 16.3 1. 53-.2."" /J IfS 14 14.9 1.26-.2,...... 12.S" 18 46.5 4.30-2"0012-4- 5 13.4 1.23...t,,,,,cl.;l.S 10 104.3 10.30-2....... 137 1 7.5 .71-7'1-3 2 1. 4 .13 -20/10 ""$.0,* 1 5.1 .48.2...""....5'.31 2 1. 5U ",".OJ.15 . 1 9.0 . 85-..t.D....""S.37 1 1.5 . 14_.l.".."..aS.SI 2 3.8 . 36-.t-.oo....s,SlS 1 6.8 .64-..z.o'" ,,~o 12 42.7 3.91-2-.."D 07<1 'aJJc)l>iDD.O' 1.1 ~ .10_HHJjS,J3 11 33.3 c;.- 3.12 _2..0trOOOb 1 5. 6T,*llS"" 53 e.~ J .. ...,. 1 6.8 .64'2..~OOO''t. 3 4.9 .38 z..000/2.", 1 .5 .05 'lilt 1 1.6 .15 "7'>13 1 2.5 ...,13 .24 _ -Z.sa"rJO} ~ ~:~ :~~ ~~~bt 4 10.3 .94 - 7S-S 1 2.4 .16 7~"'0"l 1 . 9 .087 s-1i,o'tf 30 79.5 7.287!>7f.Ol 6 11.0 .857rrlt.o3 1 3.9 .3775"7.03 ..~...- r..rp TELCOM CHITECTURAL ALLIANCE/CINDY ~~;;rui~~~=~ft J~~;~~~;~tt=~*m~ ;:';;~:~":v~~~~~,~~:~:~::,,:;~: _1~ 0021172 5/19/00 ~~~~m~~~ltlt.f:tlt1~:~~ilil1=~t:~&~ijlfirlf%1~t;1~t[~ ~~:::::'~: 6/19/00 1IIItl'IIiII~111111111111'11111ItJ,lllfiIIJllllr"lllllIl!_':::::;:::~~:'lllllltllllllll"I'"llt!~~. CLASSIC SUMMARY CALLS MINUTES AMOUllT 75ap3~75a.03 --r .9 .08~7S8'''3 811gg91l0 "'*1 1.7 .05 '7~ I 00000 -1"t 5' 4 5.0 .44- 1"" ~/Hl010OP5 -;"0 ",CIl." 1 10.7 1.66-.:1.""" 10"." 9710006 'f 7 ,OC." c,. 1.5 .09- 97 "'".() {. 9714903 '11'-+'1.#:;; 1 1.3 .12 ""N".o~ 99'7200 'f<i7} 13 37.0 3 .U...<1 "~7:t.. 99.8500 ., 'IS 8 13.9 1.30'" tj .8$ 99107,Ol."IC"lJI 1 5.9 .44 '(';107.#' 99107.02 '1"'''1.''2.. 2 11.1 .97-'''1'''.''2..- 99107.03 '1'1"7"~ 2 2.4 .20-,.,'''7.''~ 99107.14 '1'1,"7.' 12 97.1 9.05-'t'l1"7.'0/- 99107.21 '1'i'"t.Z-1 3 10.6 .99-.,."".,.3.1 99107.25 "19 /47' itS 5 51.1 4.47 - "'J" 1..7 .ZS' 99107,26.,</II'1.Zv 1 1.1 .10-'f,,1()'1.2.1o 9912000 "1':1.l> 1 4.5 .42 -''f/2.'' CUSTOMER TOTAL FOR ARCHITECTURAL ALLIANCE/CIBDY 935 3033.3 316.00 ~~ *** -1~'- 4'1.'7~ . '-~... -. r..rr -TELCOM CBITECTURAL ALLIANCE/CINDY 0021172 6/19/00 7/20/00 69 /\ ~ .;;,.":J' ,,1Y QI CLASSIC SUMMARY 612-726-1047 FAX 612-871-6219 FAX 00009900021172 00000000 00001 LACKEHS 00015 011::1'....... 00020 00049 PETERSON 00098 WOODARD 00100 ALLEN 00103 RILEY 0000105_ ,.000,0"" 00110 JOHNSON 00126 DIERINGER 00127 BOWBll 00138_~ 0000140 00145- ~ 00153 00157- .J 0000163 ~ 00170 000017~ ~D~ t. 0000186 - ~ l/Ill200 _/J"'; 1121.. ~vv 0751\P 2000~ 0 &820012 lI&-20079 114I20126 6IIl"153,Ql 75e.o3 _83_ 118-99072 Ll..... 1J) 1I45_-~T 1I56eeeO '750J111 .83&eeO 00000 60000 .991141 1216755 200Q8 t 7'0) . E 130,180& ~ . 071_ r..o 90000 ~ 14lMM1eO" . 158_ - " 167~ ~ 175_ 18000e0 fl, " lM9941 1119~OOO 97.45 97100 1997110 1997149 J... , .._~ 1998031 ~..........- 98134 V 98152 99131 99141 99172 99.85 CALLS 60 145 4 3 1 1 4 1 20 7 1 1 2 4 1 2 1 5 7 1 2 6 1 131 1 1 2 1 1 6 3 1 1 1 12 1 1 6 16 1 1 1 2 2 2 1 2 2 12 5 1 1 1 1 11 1 3 1 3 3 8 43 18 20 MIIlUTES AMOUNT 124.1 11.06 1~ 306.4 30.31.,1l3 3.8 .367'1'\ 19.4 1.82 130.01..-- 7.0 .46 ~OOOOI':>. 2.7 .512-0000,0 55.1 5.15 ,3D. '+'1 8.2 .54 75.5 6.867'13 51.9 3.75-lm-~'l .7 .07- 0'05- 1.2 , '11_1;'~ 3.8 ~ .30--J-~ 14.3 1.35 - 130.(, 1.8 .17 - 130- 2.0 .19 - 130. 1.1 .10 - I :l0. 'l'S 13.0 2.35_ 130.C.S 16.0 1.42 - /30.01p 5.5 ..1 .52 I~~' ~ 3.31,0.8..l..25<;) - 15.8 1.05 _ I 0. '+~ 2.1 .25 ';~O.7S- 511.7 55.16 7'13 12.0 1.13-130.5( 8:~ 1:~; .WcXlOO 1.0 .25- J-.ooao I~ 21.8 4.12 O/.OOOo,'i' 17.9 4.45-">-000 (~c,. 12.0 .92.753.01. 1. 9 .18 - .., '::>11.03 .5 .05- /30. J'3 1.9 .47- 'i '17~ 127.6 ",11.92-/~O.~S- 8.h-'7P9.05- I~ 3.3 J .31 - 7S'o. O. 36.6 3.44-/~".1l"3 26.7 2.12 -7"1 .5 .05- 7'1-1 3.5 .33-qq~1 1.3 .12 -7'4-1 1.0 .10-~0otl1"'7 5.4 .51- 130.'8' 3.0 .28- 7" I 1.3 .12 - "7" I 3.1 .20_ 130. \.Y 31.7 2.98 - ,30.01t 45.7 3.78 - ''SO .'1'") 5.4 .48 - .30. 3D .9 .08 - I~O.5&' 1.2 .11- 9'141 1. 9 .18 -"7" I .7 .05- "l7'1s:' 116.8 19.74 -C)710[)'0 7.2 1.25-"17'/0;;. 1.9 .18_'1"1 "'1.-"3 1. 1 . 10 - '1. II I 4.4 .41- '1J"I]<./. 14.9 1.40 - "'l 8' IS 16.5 1.56 -'1'1al 201.8 18.24 - q., ,] 42.7 3.66- "1'17.,..- 57.5 4.79-"l9~S- - ... ,~ uellvery ~ervlce y 1546 East 58th SI. Minneapolis. MN 55417 ~ ..-... -...-.. . .;Su"" STATEMENT DATE 05/03/00 RECEIVED MAY 04 2000 ,AHCHllmu~Al AU/UIE page Architural Alliance 400 Cli fton Ave. Minneapolis, Mn 55403 RUNS DURING THE PERIOD 04/01/00 TO 04/30/00 DAlE INYOICE. DRIYER SERYICE REfERENCE. BASE CHS DIHER CHS REASON CODES IOIAl CHS ------- --------- ------- --------------- -------- --------- ------------ --------- 04/13/00 f 13323 B 3 100 '8.75 SI6.50 BAD ADD.+AIRPORT $15.25 04/26/00 f 13235 4 1 100 '11.75 '5.00 AIRPORT ALLIANCE SI6.75 Total for Ref', 100 .. 2 Runs ------------ Subtotal : $42.00 04/27/00 F 13247 6 I 1978-020-00 SlJ . 75 SlJ.75 Total for Ref' 1978-020-00 1 Runs ------------ Subtotal : '11.75 04/25/00 F 13215 15 0 199-141 '14.00 CORP EATS Sl4.00 Total for Ref' 199-141 I Runs------------ Subtotal: Sl4.00 04/04/00 F 11158 8 2 199072 '9.45 STRUCTURAL DESIGN '9.45 04/05/00 F 11166 13 1 199072 $4.95 "ORTENSON $4.95 04/05/00 F 11167 5 2 199072 '9.45 CITY 8ROOKLYN PK '9.45 04/ll/00 F 133/7 5 I 199072 '10.75 '1.75 WAITING "ORTENSON '12.50 Total for Ref' 199072 4 Runs ------------ Subtotal : '36.35 04/04/00 F 11160 9 3 19910 7 010 $7 .20 "ORCON CONST '7.20 Total for,Refll9910 7/10 1 Runs "----------- Subtotal : '7.20 04121/00 F 13287 12 3 199107- '10.40 NWA $10.40 Total for Ref' 199107- 1 Runs ------------ Subtotal : '10.40 04/03/00 F 11152 23 1 199107-03-0 $13.90 NWA DEPI A1130 $13.90 Total for Ref' 199107-03-0 1 Runs --------"--- Subtotal : 113.90 04/25/00 f 13220 12 1 199107-10 S12.40 SHEEHY '12.40 Total for Ref' 199107-10 1 Runs ------------ Subtotal : '12.40 04121100 F 13277 8 3 199107-31 '7.20 "ORCON $7.20 Iotal for Ref' 199107-31 1 Runs ------------ Subtotal : 17.20 04/05/00 f 11170 5 3 199107.01.0 '8.75 DUNHAn '8.75 Total for Ref' 199107.01.0 1 Runs ------------ Subtotal : $8.75 04/06/00 F 11172 7 '3 199107.010 $7 .20 "ORCON CONSI $7.20 Total for Refi 199107~10 I Runs ------------ Subtotal : 17.20 04/26/00 f 13234 11 1 199132.12 S12.40 "NLlFE Sl2.40 Total for Ref' 199132.12 1 Runs ------------ Subtotal : S12.40 04/07/00 F 11179 17 2 1997-100.06 '4.45 "ICHAEL COHEN $4.45 Total for Ref' 1997-100.06 I Runs ------------ Subtotal : 14.45 04/18/00 f 13258 53 1 1997-1490.02 $4.95 DA"ON fARBER $4.95 Total for Ref' 1997-149'.0' 1 Runs ------------ Subtotal : $4.95 04/1B/00 F 13253 18 3 1997045 '4.00 KRAUS ANDERSON '4.00 04/20/00 F 13275 18 2 1997045 $4.45 KRAUS ANDERSON '4.45 Total for Ref' 1997045 2 Runs ------------ Subtotal : $8.45 04/1lI00 F 13304 53 3 1997138 $4.00 CITY "PLS $4.00 04111/00 F 13303 8 3 1997138 S12.65 CAIN OUBE S12.65 04/21/00 F 132B5 13 0 1997138 $11.50 DEPT PUB WORKS $11.50 Total for Ref' 1997138 3 Runs ------------ Subtotal : $28.15 DE: LT. 4. WEIGHT 5. 2ND STOP 6. WAITING TIME 'AD ADDRESS 'EAD RUN ..,..,.-...." -'::..,';'-" or ~- ~.. ~.. ",- ~:~c...::->'_,,~:,.__"~~,,;:..;:....~.:,~.___,~:,_ ,":~"._~,,:.. - " .,,' 1 e . ') , I el I I I r' -~. '~eIiVery Service :::J I A I ~IVI~I~ I 309 1546 East 58th St. STATEMENT DATE . Minneapolis. MN 55417 05/03/00 e page 2 Architural All iance 400 Cli fton Ave. Minneapolis, Mn 55403 RUNS DURING THE PERIOD 04/01/00 TO 04/30/00 DATE INVOICEI DRIVER SERVICE REfERENCEI BASE CHG OTHER CHG REASON CODES TOTAL CHG ------- ------- ------- --------------- -------- --------- ------------ --------- 04/17100 f 13347 14 1997149.02 $17.05 m.05 04/19/00 f 13264 30 I 1997149.02 $12.40 ARDEN HILLS $l2.40 Total for Refl 1997149.0lJ ,2 Runs ------------ Subtotal I 129.45 04/05/00 f 1Il69 7 3 1998-050 19.25 19.25 04/05/00 f 11168 7 3 1998-050 19.25 KNLlfE 19.25 04107100 f 11183 23 2 1998-050 110.70 KCGOUGH CONST $l0.70 04111100 f 13308 7 3 19'lB-050 19.25 KCGOUGH 19.25 04117/00 f 13348 1 3 1998-050 19.25 KCOOUGH 19.25 04/17100 f 13345 1 3 1998-050 19.25 KCGOUGH 19.25 04118/00 f 13254 7 3 1998-050 19.25 IINLlfE 19.25 04121/00 f 13278 6 3 1998-050 19.25 19.25 04124/00 f 13293 14 3 1998-050 19.25 KCGOUGH 19.25 04124/00 f 13230 1 3 1998-050 19.25 KCOOUGH 19.25 e 04126/00 f 13224 15 3 1998-050 19.25 KCGOUGH 19.25 Iotal for Refl 1998-050 II Runs ------------ Subtotal : $103.20 04112/00 f 13320 4 2 1998-50 U3.50 NEW HORllON CHILD U3.50 Total for Refll998"SO 1 Runs ------------ Subtotal I 113.50 04128/00 f 11011 15 2 1998050 110.70 $10.70 Total for Refl 1998050 1 Runs ------------ Subtotal : $l0.70 0412S/00 f 13221 99 1 1999 19.00 KORCON 19.00 Total for Refl 1999 I Runs ------------ Subtotal : 19.00 04/14/00 f 13330 99 I 1999 107-010 19.00 19.00 Total for Refl 1999 107-,n0 I Runs ------------ Subtotal I 19.00 04/20/00 f 13213 4 1 1999 141 111.75 CB RICHARDSON 111.75 Total for'Refl 1999 141 I Runs ------------ Subtotal : 111.75 04104100 f 11153 5 3 1999-030 17.20 THOR 17.20 Total for Refl 1999-030 I Runs ------------ Subtotal I 17.20 04/24100 f 13291 6 0 1999-085-00 $l8.90 ST PAUL LINOLEIUK 118.90 Total for Refl 1999-085-00 I Runs ------------ Subtotal : $18.90 04104/00 f 11163 6 3 1999-107-01-0 18.75 DUNHAK ASSOC 18.75 Total for Refl 1999-107-01-0 I Runs ------------ Subtotal : 11I.75 04104100 f 11157 I 1999-107-31 117.05 S& T OffiCE PRODUCTS m . 05 Iotal for Refl 1999-107-31 1 Runs ------------ Subtotal : m.05 04112/00 f 13319 4 1 1999-124-01 $12.40 KA8tN WALLY 112.40 Total for Refl 1999-124-01 I Ruos ------------ Subtotal : 112.40 04121/00 f 13286 6 3 1999-141-00 110.40 ROCHON $10.40 Iotal for Refl 1999-141-00 I Runs ------------ Subtotal : 110.40 04/03100 f 11250 15 2 1999.072 19.45 SIRUCTURAL DESIGN 19.45 Total for Refl 1999.072 I Runs ------------ Subtotal : 19.45 tE: 1. R.T. 4. WEIGHT 2. BAD ADDRESS 5. 2ND STOP 3. DEAD RUN 6. WAITING TIME \i{~:~:i%ij"~}}':;iVery Service ',;.":- 1546 Easl58th SI. Minneapolis. MN 55417 .;; STATEMt:.N I ;jU":I STATEMENT DATE 05/03/00 page 9 . Architural Alliance 400 Clifton Ave. Minneapolis, Mn DATE INVOICEI -------- --------- 04/07100 F \1186 04124/00 F 13236 04/25/00 F 13217 04/26/00 F 13232 04/26/00 F 13231 04/26/00 F 13239 04121/00 F 13248 04127/00 F 13249 04/03/00 F 11239 , iD l..-f!.1t 04/11/00 F 13313 2.,cOO 0(, 1f':3 04121/00 63114 ~ 04/11/00 F 1;;;0' qt:f 1/ 2,.. - ,ZiPeM' 04-0 04/~ F \1014\ <! 04128/00 F 11,0-9.1. ,.2() DO 0 <J S 55403 RUNS DURING THE PERIOD 04/01/00 TO 04/30/00 DRIVER SERVICE REFERENCE' BASE CHS OTHER CHG REASON CODES TOTAL CHS --------- ------- --------------- -------- --------- ------------ 12 1 9459 $\1.15 DUNHAM ASSOC $11.15 Total for Refl 9459 I Runs ------------ Subtotal : $11.15 1 I 97\49 $IS.1S MANOR ELEC $18.15 15 3 91\49 $B.20 $B.20 9 1 91149 $1.50 $1.50 30 I 91149 $12.40 $\2.40 6 I 91149 $\2.40 MAERTENS BRENNY $12.40 \1 I 91\49 $9.00 GATEWAY $9.00 Total for Rell 91149,/)3 6 Runs ------------ Subtotal : $68.25 5 1 99101.30 $11.15 DUNHAM $11.15 Total for Refl 99101.30 I Runs ------------ Subtotal : $\1.15 99 o 99m $15.15 STONE HAVEN $15.15 Total 101 Rell_ 99116 I Runs ------------ Subtotal : $15.15 18 3 LOA $4.00 $4.00 Total 10r'Rell LBA I Ruos ------------ Subtotal: JIIIIt 0 1 LOST ORIG. DUPL $1.50 P/U AT 215 MARKET ST &1.5 Total lor Rell LOST ORIS. DUPLICATE ------- 1 Runs ------------ Subtotal : $1.50 23 ~ 2 \ $16.50 ARCHIVERS $16.50 Total 101 Rell \ 1 Runs ------------ Subtotal : $\6.50 4 0 $15.15 $15.15 5 3 $6.20 P/U 807 NE ~ROADUAY $6.20 Tolal lor Rell 2 Runs ---'-------- Subtotal : $21.95 -------- INVOICES ARE DUE AND PAYABLE WITHIN 15 DAYS OF INVOICE DATE. 2,1B3.7< CODE: 1. R.T. 2. BAD ADDRESS 3. DEAD RUN . 4. WEIGHT 5. 2ND STOP 6. WAITING TIME . . e/ / ,./ elivery Service 546 East 58th SI. inneapolis. MN 55417 Architural Alliance 400 Cli fton Ave. Minneapolis, Mn DATE STATEMENT ACCOUNT NO. 309 STATEMENT DATE 06/07/00 page B 55403 RUNS DURING THE PERIOD 05/01/00 TO 05/31/00 INVOICE' DRIVER SERVICE REfERENCE' BASE CHS OTHER CHS REASON CODES TOTAL CHG 05/31/00 f 30121 05/04/00 f' 10601 13 OS/24/00 f 109B8 17 05/19/00 f 10957 15 05/08/00 f 10625 23 e 05/16/00 f 10932 9 05118/00 f 10949 12 05/04/00 f 10602 30 05/18/00 f 10948 13 05111/00 f 10901 05/09/00 f 10634 11 05/10/00 f 1063B IS 05/11/00 f 10649 99 05111/00 f 10650 1 OS/24/00 f 10983 05/0B/00 f 10620 7 05/02100 f 110033 13 05/19/00 f 10954 15 05/09/00 f 10635 14 05126/00 f 11000 23 e 05/01/00 f 1102& 11 05/10/00 f 10640 7 CODE: 1. R.T. 2. BAD ADDRESS ~ OFAO RUN 4. WEIGHT 5. 2ND STOP 6. WAITING TIME Iotal for R~' 200011-03 I Runs n________n Subtotal: $11.55 V 3 200~2 ~9.25 HNLIfE $9.25 Iotal for Ref' 200~2 1 Runs ------------ Subtotal: ~9.25 ~ 3 200054 ~6.20 U Of H $6.20 Total for Ref; 200ia .;1-0001 ~ 1 Runs _____n_____ Subtotal: ~6.20../ 2 20006~'~' ~4.45 701 4TH AV S ~4.45 Total for Ref' 200dEO 1 Runs ------------ Subtotal: ~4.45 o 200093 f ~11.50 BRENT NELSON $11.50 Total for Ref' 200093 I Runs ------------ Subtotal: $11.50 ~ 2. 2700 LONE OAK ~11.90 trl"l ~I1.90 Total for Refl 2700 LONE OAK 1'1'1'-_'--__ I Runs ------------ Subtotal: $11.90./ 3 75401 ~8.75 ~5.00 AIRPORT ~13.75 Total for Ref' 75401 I Ruos ------------ Subtotal: ~13.75 v' 2 757.12 $9.45 1868 JUjIET A 55105 ~9.45 Total for Refl 757.12 1 Runs n__________ Subtotal: ~9.45 V 2 758.03 $10.50 6110 BLUE CIR DR ~10.50 Tolal for Refl 758.03 I Runs n__________ Subtotal: $10.50 V 1 75B.04 $7.50 $7.00 WAITING ALLISON BINA ~14.50 Iotal for Ref' 758.04 1 Runs ------------ Subtotal: ~14.50 \/' 2 97.149.03 $10.70 1551 PAYNE AV ~10.70 Tolal for Refl 97.149.03 1 Runs ____n______ Subtotal: $10.70 .,/ 2 97149.03 $15.00 3944 HOffHAN RD ~15.00 3 97149.03 ~8.20 SI PAUL BUILDERS ~8.20 2 97149.03 $15.00 12903 PIONEER TRAIL $15.00 1 97149.03 ~4.95 2001 E 24TH ST ~4.95 Total for Refl 97149.03 4 Runs ------------ Subtotal: ~43.15 v' o 9749 ~15.75 $15.75 Total fOI Refl 9749 1 \"1"\11,-\-,\:-0-'3. 1 Runs n_____m__ Subtotal: ~15.75 v 3 9825 . ~8.75 $8.75 Total for Refl 9825 1 I q~ 8 o7S----- 1 Runs mm______ Subtotal: ~8.75 rI 3 9850 ~4. 00 SKPV $4.00 3 9850 ~10.40 ALBERS $10.40 Total for Ref' 9850 I'{<{~ (>50----- 2 Runs n__________ Subtotal: ~14.40,/ 1 99072 ~13.90 930 E 80TH ST $13.90 Total for Refl 99072 1 Runs ------------ Subtotal: $13.90 V 1 HN DEPT HUHAN R $12.40 ( $12.40 Total for Refl HN DEPT HUHAN RIGHTS' ------- 1 Ruos _m__n_m Subtotal: $12.40,V' I ~>.l R ~.....;.k. $4.95 doOCQ(, D 333 S 7TH ST $4.95 v' O"f<'~.OII $17.40 $17.40 ...... }":'~as~:a~ ;.erviCe ;~:~lis. MN 55417 "-' ............ _...__ w . STATEMENT DATE 07/03/00 page 2 . RUNS DURING THE PERIOD 06/01/00 TO 06/30/00 DATE INVOICEI DRIVER SERV 1 CE REFERENCEt BASE CHG OTHER CHG REASON CODES TOTAL CHG -------- --------- ------- --------------- -------- --------- ------------ --------- Total for Refl 199713~ I Ruos ------------ Subtotal : $4.00 06121/00 F 54472 6 2 1991138.00.0 $8.10 KNUTSON $8.10 Total lor Rell 1997138.00.0 1 Runs ------------ Subtotal : $8.10 0&/2&/00 F 54302 99 2 1997149.03 $10.70 CITY ARDEN HILL $10.70 Total lor Rell 1997149.03 I Runs ------------ Subtotal : $10.70 0&/09/00 F 3&691 99 3 1998-050 $9.25 "CGOUGH $9.25 O&IIG/OO F 37991 12 3 1990-050 $9.25 "CGOUGH $9.25 0&121/00 F 544&9 I 3 1998-050 $9.25 "CGDUGH $9.25 0&/23/00 F 54491 11 3 1998-050 $9.25 "CGOUGH $9.25 06127/00 F 54304 30 3 1998-050 $9.25 "CGOUGH $9.25 Iotal lor Rell 1998-050 5 Runs ------------ Subtotal : $4&.25 06/14/00 F 37972 15 3 1998-154.01 $20.00 CARVER CTY $20.00 Total lor Rell 1998-154.01 1 Runs ------------ Subtotal : $20.00 06/09/00 F 36695 0 3 1998050 $9.25 "NLlFE $9.25 Total lor Rell 1998050 I Runs ------------ Subtotal : $9.25 . 06/30/00 F 54325 18 I 19991 097 $4.95 LANDFOR" ENG $4.95 Total fOI Rell 19991 097 1 Ruos ------------ Subtotal : $4.95 06/0&/00 F 3&&58 14 I 1999-100 $11.75 $5.00 AIRPORT m.75 Total lor Refl 1999-100 I Runs ------------ Subtotal : $1&.75 0&/08/00 F 3&682 8 3 1999-107- $8.75 DUNHA" $8.75 Total lor Rell 1999-107-/0 I Runs ------------ Subto,al : $8.75 0&/05/00 F 3674& 30 3 1999-107-01-0 $7.20 "OR CON $7.20 Total lor Rell 1999-107-01-0 I Runs --------c--- Subtotal : $7.20 06/13/00 F 37957 30 3 1999-107-3 $8.75 DUNHA" $8.75 Total for .Rell 1999-107-31 1 Runs ------------ Subtotal : $8.75 0&/05/00 F 3&742 4 1 1999-107-30 $l2.40 LARSON mc $12.40 Total lor Rell 1999-107-30 I Runs ------------ Subtotal : $l2.40 06/01/00 F 3&727 30 3 1999-1072& $10.40 DUNHA" ASSOC $10.40 Total for Refl 1999-1072& 1 Runs ------------ Subtotal : $10.40 0&/21/00 F 544&7 99 2 1999-124-01 $l3.50 WILL BATHKA $l3.50 Total 101 Rell 1999-124-01 1 Runs ------------ Subtotal : $l3.50 06123/00 F 54494 23 3 1999-132-02 $lO.40 HEALTHY EXPRESS $10.40 0&123/00 r 54493 14 3 1999-132-02 $9.25 "NLlFE $9.25 Total for Rell 1999-132-02 2 Runs ------------ Subtotal : $19.&5 0&/01100 F 3.129 14 2 1999-141 $10.50 CITY 8LOO"INGTON $10.50 Total 101 Refl 1999-141 I Runs ------------ Subtotal : $10.50 0./22/00 r 54485 33 2 199909& $20.00 HAAS WOODWORK $20.00 Total lor Rell 199909& I Runs ------------ Subtotal : $20.00 0&/09/00 r 36694 4 3 1999107-0-10 $8.75 "AC $8.75 CODE: e 1. R.T. 4. WEIGHT 2. BAD ADDRESS 5. 2ND STOP 3. DEAD RUN 6. WAITING TIME Architural Alliance 400 Cli fton Ave. Minneapolis, Mn 55403 ,...)f;40~~i:.;:~\~:~ice 'tt.JI .,...... -...--.. . e RECEIVED STATEMENT DATE AUG 03 2000 '-L H ii, l ; U W .H 1I AN C f 08/02/00 page 1 Architural Alliance 400 Clifton Ave. Minneapolis, Mn / 55403 RUNS DURING THE PERIOD 07/01/00 TO 07/31/00 DAlE INVOIGEI ORIVER SERVICE REFERENCEI BASE CHG OTHER CHG REASON CODES TOTAL CHG -------- --------- ------- --------------- -------- --------- ------------ --------- -" 07128/00 F 36 I72 2 104 $l3.50 SCHULL GROUP $l3.50 Total for Refl 104 I Runs ------------ Subtotal : $13.50 · 07/14/00 F 3B827 10 2 1~88-050 $10.70 "CGOUGH $10.70 Total for Refl 1~88-050 1 Runs ------------ Subtotal : $10.70 . 07/17100 F 38B2~ 8 3 1997048 $8.75 "N AIR GUARD $8.75 Total for Refl 1997048 1 Runs ------------ Subtotal : $8.75 . 07/19/00 F 3B845 17 1 1997073-15 $4.95 CARIBOU $4.95 Total lor Refl 1997073-15 1 Runs ------------ Subtotal , $4.95 . .. 07/19/00 F 37102 4 2 1997073-29 $10.70 I1Il "UTUAL $10.70 Total fOI Refl 1997073-2~ I Runs ------------ Subtotal , $10.70 , 07/19/00 F 37104 17 2 1~97073.15 $4.45 CARIBOU $4.45 Total for Refl 1997073.15 1 Runs ------------ Subtotal : $4.45 . 07/1 9/00 F 38850 4 2 1997073.29 $10.70 "" "UTUAL $10.70 Total for Refl 1~97073.29 1 Runs ------------ Subtotal : $10.70 . e 07128/00 F 36178 17 2 1997138 $4.45 ~ELLS ENG $4.45 Total fOI Refl 1997138 1 Runs ------------ Subtotal : $4.45 t 07/24/00 F 37140 6 1 1997149-03 $12.40 CITY ARDEN HILLS $12.40 Total for Refl 1997149-03 1 Runs c----------- Subtotal : $12.40 . 07l1~/00 F 38847 0 3 1~98-050 $~.25 "CGOUGH H.25 , 07128/00 F 38852 30 3 1998-050 $9.25 "CGOUGH H.25 07/31/00 F 36185 8 2 1998-050 $10.70 "CGOUGH SlO.70 Total lor Refl 1998-050 3 Runs ------------ Subtotal : $19.20 . 07120/00 F 37114 4 3 1998154 $8.75 DUNHA" $8.75 Total for Refl 1998154 1 Runs ------------ Subtotal : $8.75 . 07/31/00 F 36180 6 o 19~ . "l>). $17 tt; ""LIFE $17 .40 Total 101 Refl 1999' iv'fJ' t-f t.. --tcAil.. IoR~ns ------------ Subtotal: $17.40 '" 07131/00 F 36181 6 o 1999 132 IS $17 .40 "CGOUGH $17 .40 Total for Refl 1999 132 15 1 Runs ------------ Subtotal : $17.40 . 07/25/00 F 37143 23 3 1999-132 -I'').. $~.25 WELSH $~.25 Total fOI Refl 1~~9-132 -/).. 1 Runs ------------ Subtotal : $9.25 . 07/1 8/ 00 F 38838 30 I 1~~~-132-12 $12.40 ""LIFE $12.40 Total for Refl 1~99-132-12 I Runs ------------ Subtotal : $12.40 f 07126/00 F 36151 18 3 1999-136 $4.00 HGA $4.00 Total fOI Refl 1~~~-136 1 Runs ------------ Subtotal : H.OO' 07/25/00 F 37145 5 3 1999041 $8.75 $5.00 AIRPORT $13.75 Total fOI Refl 1999041 1 Runs ------------ Subtotal : $13.75 , 07/11100 F 38809 6 3 199907-14A $8.20 \8.20 Total fOI Refl 19~307-14t> 1 Runs ------------ Subtotal : $8.20 . 07/18/00 F 38843 16 D 19991-2401 $II. 50 U OF " PRES OFFICE $11.50 tit R.T. 4. WEIGHT BAD ADDRESS 5. 2ND STOP DEAD RUN 6. WAITING TIME ~ United Parcel ServIce Period Ending May 13. 2000 Shipper 67X-324 Invoice 000067X324-200 Page 2 of 8 1 , , , Shipping Record Outbound Pickup Record Charge Pickup Record Charge 3424950.13-6 5.10. ,w< uJ . 724472140.-6 t111~<}-03 4.11 Total Packages 2 li;'-.. l~". i! :1_- t ~ Charges $ 9.81 Waybills it lil " !\ I: j: Air Shipping Document Bill Shipper " I , '; ., "'; Shipped Reference NoJ Charge Tracking No. 0.5-11 ALBI lZ 61X324 22 10.0.6664 8 14.0.0. 0.5-11 0.21 1Z 61X324 22 10.0.6665 7 13.0.0. 0.5-11 19990.41 lZ 67X324 22 10.0.6674 6 18.00. 0.5-11 19990.41 lZ 67X324 22 10.0.6676 4 16.0.0. 0.5-11 20.0.0.-0.60. lZ 67X324 22 100.6663 9 1.1.0.0. 0.5-11 200.0.-0.19 lZ 67X324 22 100.6661 1 14.00. D5-H 200IFIZ1-DD lZ 67X324 22 100.6662 0. 21. 50. 05-0.8 2DDO-127-DD-C lZ 67X324 22 10.06669 3 26.25 05-0.8 20.0.0.10.1 lZ 67X324 22 10.0.6668 4 15.25 0.5-09 20.0.0.107 lZ 67X324 22 10.0.6667 5 22.50. 0.5-10 158.0.3 lZ 61X324 22 10.0.6666 6 15.25 Total Weight 16 Total Shipments 11 Total Packages 11 ~ Charges $ 192.75 - ..... e 3199) ~-. . ~/:-------- -',> !..-d;~~""',, '!;,)e~~~;.l~- i '(; -.,:"', T,.-':-'':.\''-: United Parcel Service Shipping Record Waybills - . Outbound Pickup Record Charge 724472141-0 4.51 Total Packages ~ Charges Air Shipping Document Bill Shipper Shipped Reference No.1 Tracking No. 05-16 NOT USED S839 7498 549 v' 05-17 NOT USED N241 0577 585 05-12 BILL MCCRUM lZ 67X324 22 1006657 7 05-12 1999041 12 67X324 22 1006659 5 tI 05-17 1999041 12 67X324 22 1006675 5 II' 05-18 1999072.04 12 67X324 22 1006650 4 v 05-12 2000 032uU 12 67X324 22 1006660 2 tI 05-12 2000-079 12 67X324 22 1006658 6 ./ 05-16 2000100 03 12 67X324 22 1006652 2 v 05-17 2000100-03 12 67X324 22 1006653 Iv" 05-17 2000100-03 ./ 12 67X324 22 1006654 0 05-17 2000100-03 12 67X324 22 1006655 9 v Pickup Record 97/'1'1. tJ3 1 Period Ending May 20, 2000 Shipper 67X-324 Invoice 00OO67X324-2/0 Page 2 of 11 Charge $ 4.51 Charge 54.80 23.50 V 25.00 J 13.00 V 21.50 v 14.50 v 27.25 v 22.25 v 13.75 ,/ 13.75 v 13.75 12.00 ~ l' :Snippet ........ --' Invoice 000067X324-220 Page 2 of 17 Shipping Record Outbound Pickup Record Charge Pickup Record 724472142-1 ~ 7.4081 ( ;).' Ib (; . 1'''1/I{q.o 3 - II 111 . S') ~ DOCI i)..).. - ( Totar c1cages ~ Charges 724472143-2 liD ~ 3 Charge 8.87 $ 16.27 Waybills Air Shipping Document Bill Shipper GI~NAt5UVt:I::i IHU~UVUMt"'~IC. '-'~-- ./ v. ,__.~-- ~~""'ENTS MAY .."""""",TO 1lUTY """TAX. _SElMCEm:'},MAV I\Pf'I-V FOR GROUND SHIf'MENTSTO CANAOo" .-" '.-:..................--.--.---=.." - Charge 54.80 59.30 54.80 54.80 32.00 17.00 13.00 23.50 20.25 42.50 40.50 36.25 42.50 24.75 14.25 14.25 14.25 22.25 . f H 1 1 . SHIPPER'S 20~'L_/ '" 1- ,-. I e CITY OF ARDEN HILLS MEMORANDUM DATE: February 28, 2001 TO: Joe Lynch; City Administrator FROM: Thomas J. Moore; Parks & Recreation Director -r:~. M . SUBJECT: Replacement of the Sampson Park Playstructure Backl!round The existing playstructure at Sampson Park was installed in the SUllllller of 1986. It is a wooden and steel structure that is showing it's age. The wood is in poor condition and the steel is rusting. In addition the safety box area is filled with pea gravel, which does not meet the safety code. . Budl!et The 2001 Capital Improvement Plan Budget for the replacement ofthe Sampson Park playstructure is $15, 000.00. The proposed replacement structure is a Tot's Choice play systern from Miracle Recreation. The cost of the new playstructure is $7,000.00. Installation will cost $1,800.00. The building and excavation of a new safety box, filled with Gerick Wood Fiber will cost $2,675.00. The final total cost, including Sales Tax is $11,930.00. This project will come in $3,070.00 under budget. The cost breakdown is listed below. . Tot's Choice playstructure . Excavation & Installation . Gerick Wood Fiber to a depth of 12" . Safety box treated wood Timbers . Sales Tax $7,000.00 $1,800.00 $1,300.00 $1,075.00 $ 455.00 Notification Process On February 12,2001, Staff mailed out 300 letters to the residents of the Sampson Park neighborhood. A sample of the letter is attached. Staff received a total of four phone calls, all of which were in support of the project. Parks. Trails and Recreation Committee (PTRC) Recommendation At the February 27,2001 PTRC meeting, the Committee voted unanimously to present the bid from Miracle Recreation to Council for approval. . Staff Recommendation Staff recommends that the City Council authorize the replacement of the Sampson Park playstructure at a cost not to exceed $11,930.00. e e e ~ ~~HILLS February 13, 2001 All Residents Sampson Park Area Arden Hills Re: Replacement of the Play Structure at Sampson Park Dear Residents, The replacement of the Play Structure at Sampson Park is scheduled for this year. Enclosed please find a diagram of the proposed Play Structure. The Arden Hills City Colors, Tan and Green, will be the primary colors for the Structure. A sample of the proposed color scheme may be viewed at 3255 North Lexington Avenue, the site of Ingerson Park. New wood timbers are to be installed surrounding the Play Structure. In addition, twelve inches of Gerick Safety Wood Fiber will be placed in the Play Area. The City anticipates the project will commence in late May, with construction lasting about four days. Should you have further questions, or wish to express concerns regarding the Play Structure Project, please don't hesitate to call me at 651.634.5133. With appreciation for your dedication to improving Arden Hills ~J~. Thomas J. Moore Parks and Recreation Director Enc. 1 City of Arden Hills . 4364 West Round Lake Road Arden Hills, MN . 55112-5794 Phone (651) 633.5676 . Fax: (651) 633-7839 www.ci.arden.hills.mn.us Z ~Ql)M ~o . _"Clo..: rJl ~ t\I\C ~::::lN~ .v.... =10 ~~ ON < ~~ o......8~ .... Ill:::l ZQ)",= _ .t::" o ~".... en< 0.. ~ -< en '''' ~, .......... ....,- ......,'" 1- , ~f"o. ~e,;),.... ,...I,J"" ~~ CI'l ~ uo.: j .10- cr: z >-(C In I I.oJ a::~ o >- ~r-. S-l!:~ ~. w ",'" .-::- :::-~ \ "- , '- ~ "'=t' - - '-J", g, Ul'" ... ....... ::>1 "'''' 0- ::0... CD- '" ~"" u"'.... >-...", w~'1 i5u~ :I: .... '" Q ....... UlO ",'" ...' ....'" ",- Ii'" .... .... z ~'" ... ~'l' "'~ :i'" '" .- ~ ~ LLI~ . ~t~ ~-~ ~~ , \ - . ~ c ~a~ ~ a c IIlI r ~... I '"0 I ii ~ ~.i'r D!zi}!O 1'~ ~ i~r: ~ iAt iPl ~ H. c: ..~iii ~ !31~ ~ .;~o]. ~ ..d '0 -.:l-- 11,,; .'" := Ii. .c, ~~ 01 .r..1lI tI u u l.l.l 'i!.tj l> "Ii: " Eta. Q) ~~-Sl_ Jle.. 0'''E.5~: t,.5!i.: ct "'ili~oc~'l!"''' "5 IJ ..a - :a ~c,.J 8'- "0 l:"'6 a>~ 0 7;, ~ 1i~1l~ 0 acl"JII!' .,:!!_~.!l'..c ~li~i~~i ~,~;x:-! t?l ~j ~ a~ ~5 ,....._ D.!: 'I( ~ e CITY OF ARDEN HILLS MEMORANDUM DATE: February 23, 2001 FROM: Joe Lynch; City Administrator Thomas J. Moore; Parks and Recreation Director I. 'J". M TO: SUBJECT: Parks and Recreation Purchase of a Replacement Toro Gronndsmaster 325 D and a new Toro Workman 3200 Back~ronnd The Parks and Recreation Department have budgeted for the replacement ofthe 1993 Toro Groundsmaster and the purchase of a new Toro Workman 3200, in the 2001 Capital Improvement Plan Budget. The Groundsmaster is used for cutting grass in the summer and snow removal in the winter. The Workman is used to maintain athletic fields and trails. e Minnesota Coonerative Purchasinl! Ventnre (CPV) The City of Arden Hills currently pays $350.00 armually to maintain rnembership in the Minnesota Cooperative Purchasing Venture Program (CPV). This allows the City to participate in State specifications and bid prices, resulting in the City of Arden Hills paying the same amount for a single piece of equipment, as the State does for numerous pieces. The discount is such that a City buying a new piece of equipment through the CPV will typically pay less than buying a slightly used piece of equipment, which was not purchased through the CPV. MTI Distributing is the vendor that has the State contract for Toro equipment. Bndl!et The proposed piece of replacement equipment will be a Toro Groundsmaster 325 D 4x4 with a 72" side discharge deck. The cost for the new Toro Groundmaster 325 D is $17,492.00. (Without the CPV the cost is $25,723.00. The CPV produces savings of 32%). The utilities will include a Cab with heater, defroster fan, lights and wiper, one ETEC broom with power angling and Quick attachments for the tractor, deck and broom. The cost for the utilities is $9,056.00. The final total cost, including Sales Tax, is $28,140.00. The cost breakdown is listed below: It . Toro Groundmaster . Utilities . Sales Tax $17,492.00 $ 9,056.00 $ 1,590.00 The 2001 Capital Improvement Plan Budget for the replacement of the 1993 Toro Groundsmaster 325 D is $26,500.00. This leaves a deficit of$I,640.00. Staff anticipated this deficit and planned accordingly, so that the replacement Toro Groundrnaster 325 D can be purchased and all budgetary obligations are met. e The proposed new piece of equipment is a Toro Workman 3200. The cost of the new Toro 3200 is $12,463.00. The utilities will include a remote hydraulic kit. The cost of this kit is $379.00. The final total cost, including Sales Tax is $13,676.73. The cost breakdown is listed below. . Toro Workman . Utilities . Sales Tax $12,463.00 $ 379.00 $ 834.73 The 2001 Capital Improvement Plan Budget for the new Toro Workman 3200 is $13,500.00. This leaves a deficit of $176. 73. Staff anticipated this deficit and pI armed accordingly, so that the new Toro Workman 3200 can be purchased and all budgetary obligations are met. The total combined deficit for the purchase of the Toro Groundmaster 325 D and the Toro Workman 3200 is $1,816.73. The deficit of$I,816.73 will be made up through savings realized in CIP # 504-01 ofthe 2001 Parks Maintenance Capital Improvement Plan Budget. CIP # 504-01 is the replacement of the Sampson Park playstructure. e The budget for the replacement of the Sampson Park playstructure is $15,000.00. The actual cost ofthe project is $11,930.00. This price was confirmed with the vendor, Miracle Recreation Equipment Company, in their February 20, 2001 Work Order # 485584. This will produce savings of $3,070.00. State Surplus Auction Staff anticipates that the 1993 Toro Groundmaster will sell for approximately $2,500.00. There is a 7% service charge for participating in the auction. The service fee on a $2,500.00 sales price would be $175.00. This would result in a net profit of$2,325.00. The net profit is considered revenue and is directed to the General Fund, and can not be directed to defer the cost of the new Toro Groundrnaster 325 D. Recommendation Staff recommends that the City Council authorize the purchase of a new 2001 Toro Groundmaster 325 D, at a cost not to exceed $28,140.00 and a new Toro Workman 3200, at a cost not to exceed $ 13,676.73. Staff further recommends that the 1993 Toro Groundmaster be placed in the spring session of the State Surplus Auction. e ~ , . e e e 612 373 b:,<!b P.01/07 FEB-28-2001 09:01 BRW <J.2-:5 V' 0#2 :=rL- FAX TRANSMITTAL L ons!l;),/O) ~~ URS BRW, InG. Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone; (612) 370-0700 Fax: (612) 370.]378 TO: Sheila Stowell FAX, TEI,E: (651) 633-5676 (651) 633-7839 FROM: Nick Landwer DATE: February 28, 2001 RE: 2001 Sanitary Sewer Rehab Payment #2 1 Page(s) Including Cover Sheet Please find enclosed the Payment Application and Memo for the above referenced project to be considered at the March 12'" Council Meeting. I will get the signed originals to you by Friday. March 9"', I will be out of town until Thursday, March 8. If you have any questions between now and then, please conlact Frank Ticknor at (612) 373-6416. CONFIDENTIALITY NOTICE Thg [nformatlon in this facsimile transmission is intended solely for the stated reQpfem of thia transmission_ If 'y01,I nave received this fa.x in afror, pleas.e nOllfy Ihe sender ImmedIately by1elephone. If you are not the intended recipient, pleasEt ~ advi8fi!d that disaemination. distribution. or copying of the Information confained In this fax Is smelly prohibited. .i. rc~-~~-~UUl U~:Ul BRW 612 373 6526 P.02/07 URS 8 RVV, inc. MEMORANDUM aRW 'Thresher SqUl:ln: 700 Third Stre" South Miuneopolis, MN 55415 Phone: (612) 370-0700 Fax: (6121370-1378 e To: Joe Lynch/Arden Hills City Administrator File: 37951-016-0101 From: Gregory S. Brown Arden Hills City Engineer Date: March 1,2001 Subject: Pay Estimate #2 200 1 Sanitary Sewer Rehabilitation Project -Lift Station #8 Reconstruction -Sanitary Sewer Test and Seal/Spot Repairs Background ~ The City of Arden Hills awarded Gridor Construction, Inc. of Plymouth, MN the 2001 Sanitary _ Sewer Rehabilitation Project on January 8, 200 I for a total conlract amount of $302,484.00, Only the ha~e bid for this project was awarded, bid alternatives 1 and 2 were not accepted. Payment #1 for the amount of $10,814.66 was approvl'd on 2/12/01. Project Status The Contractor is continuing to test and seal the sanitary sewer mains. The three sanitary manholes in the easement to the east of 111 51 have been reconstructed. The Contractor is preparing to begin the Ii ft station bypass and anticipates beginning the lift station reconstruction within the next week. Recommendations Thc Ardcn Hills City Enginccr recommends the Council approve Pay Estimatl' #2 for Gridor Construction, Inc. of Plymouth, MN in the amount of $40,231.50. A retainage of 5.00% is being held for this project. ee: Dwayne Stafford/City of Arden Hills Mark LynchlBRW Frank TicknorlBRW . e e e FEB-28-2001 09:01 BRW 612 373 6526 P.03/07 APPLICATION FOR PAYMENT PAYMENT NO.2 Project: 2001 Sanitary Sewer Rehabilitation Project Lift Station itB Reconstruction City of Arden Hills Owner: Owner No.: Contractor: GRIDOR CONSTRUCTION, INC. 37951-016-0101 BRW Job No.: Application Date: For Period Ending: 3/12/01 3/2101 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Worll Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $302,484.00 $0.00 $302,484.00 $53,731.75 $0.00 $53,731.75 $2,686.59 $51,045.16 $10,B13.66 $40,231.50 I hereby certify that all items and amounts shown are correct for th.e work completed to- date. Contractor: GRIDOR CONSTRUCTION. INC. By: Date: The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. BRW, Inc. By: Date: APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of 5 FEB-28-2001 09:01 Payment No. 1 BRW Payment History Payment End-Date 1/31/01 Payment Application Date 2/5/01 612 373 6526 P.04/07 Amount $10,813.66 Total Payments: $10,813.66 Page 2 01 5 e e e FEB-2B-2001 09:01 BRW 612 373 6526 P.05/07 Application for Payment: Itemization eschedule: A - LIFT STATION RECONSTRUCTION Unit Contract t;gntract To-Date To-Date No. hem Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION lS $5,00t!.00 1.00 $5,000.00 1,00 $5,t!00.00 2D;l.1.~' 2 LIFT STATION REMOVALS lS $30,000.00 1.00 $30,000.00 0.00 $0.00 :i!10g,$Ol 3 REMOVe seWER PIPE (10' CIP) IF $10.00 26,00 $260.00 0.00 $0.00 2.Hl4.6C1 4 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $3.00 180.00 $540.00 0.00 $0,00 210"1,601 5 BITUMINOUS DRIVEWAY PAVEMENT (3') Sy $30,00 180.00 $S,4Oa,00 0.00 $0.00 2350.!;i21 6 LIFT STATION STRUCTURAL CONCReTE lS $40,000.00 1.00 $40,000.00 0.00 $0.00 2"111.60:3 7 DeWATERING lS $2,000.00 1.00 $2,000.00 0.00 $0.00 2451.601 8 REBUILD WEST well INveRT lS $300.00 '.00 $300.00 0.00 $0,00 2503.602 9 FITTINGS LB $1.00 900.00 $900.00 0.00 $0.00 2503.603 10 10' CIP FORceMAIN IF $60.00 17.00 $1,020.00 0.00 $0.00 2503.ell3 11 SEWER BYPASS lS $15,000.00 1,00 515,000,00 0,00 $0.00 2!iD~.603 12 6' CIP FORCEMAIN IF $100.00 10.00 $1.000.00 0.00 $0,00 ~03603 3 6' FLANGE GATE VALVE EA $400.00 3.00 $1,200.00 0.00 $0.00 2.50:UOJ 14 3' STEa VENT PIPE EA $150.00 2.00 $300.00 0.00 $0.00 2,!iO).G03 15 CONNECT TO eXISTING SANITARY FORCEMAIN EA $5,000.00 1,00 $5,000.00 0.00 $0.00 25oa.60:3 16 LIFT STATION PUMP SYSTEM lS $34,450.00 1.00 $34,450.00 0.00 $0.00 2503,603 17 LIFT STATION ELECTRICAL SYSTEM LS $30,000.00 1,00 $30,000.00 0,00 $0.00 2500.603 lB 6' SWING FlEX CHECK VALVE EA $lloo.oo 3.00 $2,400.00 0.00 $0.00 2503.603 19 10' FlANGE GATE VALVE EA $1,000.00 2.00 $2,000.00 0.00 $0.00 Z5C13.QOO 20 50' PRECAST METER MANHOLE WITH CASTING lS $5,000.00 1.00 $5,000.00 0.00 $0.00 2506,802 21 CONSTRUCTION FENCE IF $3.00 350.00 $1,050,00 0.00 $0.00 2573.502 22 SilT FENCE TYPE HEAVY DUTY IF $2.00 180,00 $360,00 0,00 $0.00 26n5D2 23 SITE GRADING lS $300,00 1.00 $300.00 0.00 $0.00 2575.,fia2 24 SOD WITH 4' TOPSOIL Sy $3.00 140.00 $420.00 0,00 $0.00 :2575.502 25 INSTAll 10' MCES MAG METER EA $800.00 1.00 $BOO.OO 0.00 $0.00 _oooaooo Subtotal: $184,700.00 $5,000.00 Page 3 of 5 FEB-28-2001 09:02 BRW 612 373 6526 P.06/07 Schedule: a. TEST AND SEAUSPOT REPAIR Unit Conlract Contract To-Dale To~Dat@ ~o. Item Unit Price Quantlty A.mount Quantity Am~unt 1 '0' TRENCHLESS PIPE REPAIR LF $175.00 12,00 $2,100.00 0,00 $0.00 e ??oo,000 2 8' TRENCHLESS PIPE REPAIR LF $175.00 60.00 S10.5OO,00 0.00 $0.00 0000,000 3 MANHOLE SEAL. MORTAR GAL $20.00 250 ,00 $5,000.00 0.00 $0.00 2503.002 4 MANHOlE SEAl- CHEMICAL GAL $19.50 350.00 $6,825,00 158.00 $3,042.00 2503,602 5 JOINT SE:Al' 8' GAL $6.10 240.00 $1.464.00 166.00 $1,012.60 2503.1]02 6 JOINT SEAL. 10' GAL $6.10 100.00 $610.00 0.00 $0.00 2503.602: 7 JOINT SEAL .15' GAL $6.10 1,050,00 $6,405,00 358.50 $2,186.85 2!i03,~ B JOINT SEAl, 1 B' GAL $6.00 475.00 $2,850.00 351.00 $2,10B.00 2S03..Bll2 9 JOINT TEST. a' EA $29.00 770.00 $22.330.00 144.00 $4,176.00 25OJ.6Cl.2 10 JOINT TEST. 10' EA $:31,00 250.00 $7,750.00 0.00 $0.00 25lXI,60'2 11 JOINT TEST. 15' 5A $4:3.25 600.00 $25,950,00 262.00 $11,:331,50 2503.602 12 JOINTTEST . 1 B' EA $4:3.20 250.00 $10,800.00 224,00 $9,676.80 2503.602: 13 MANHOLE RECONSTRUCT - 60' LF $475.00 :32.00 $15.200.00 32.00 $15,200.00 2503.603 Subtotal: $117,784,00 $48,731.75 e Grand Total: $302,484.00 $53,731.75 e Paga 4 of 5 FEB-28-2001 09:02 BRW 612 373 6526 P.07/07 \ Application for Payment: Itemization Summary . Schedule Contract To-Date Amount of Amount Work Completed A - LIFT STATION RECONSTRUCTION B - TEST AND SEAUSPOT REPAIR $' 84,700.00 $5,000.00 $117,7B4.00 $48,731.75 Grand Total: $302.4B4.00 $53,73' .75 e e Page 5 of 5 TOTRL P.07 , If e CITY OF ARDEN HILLS MEMORANDUM DATE: Wednesday, March 07,2001 TO: Mayor and City Council Jennifer Chaput, City Planner CfJ Dwayne Stafford, Public Works Director FROM: SUBJECT: Storm Water Management Plan Consultant Recommendation Backl!round The Metropolitan Council requires that the City adopt a Water Management Plan in order for the 1998 Comprehensive Plan Update to be found complete. The City Council passed a resolution in 2000, stating that the City intended to cornplete a Storm Water Management Plan within this year to fulfill the Metropolitan Council's requirements. e A Request For Qualifications for a Storm Water Management Plan went out to ten engineering firms within the Metro area in October, 2000. On November 17, 2000, we received RFQs from three firms: SEH Inc; BRWfURS; and Bonestroo Rosene Anderlik & Associates. Since we received only three responses, staff met and decided that it would be best for the City Engineer (BRWfURS) to prepare a detailed Request For Proposals to be sent out to the remaining firms (SEH Inc. and Bonestroo Rosene Anderlik & Associates). A Request For Proposals by both firms was submitted on February 26, 2001, with the understanding that a decision would be made by the City Council at the March 12,2001 meeting. Review & Recommendations Bonestroo Rosene Anderlik & Associates proposed a Storm Water Management Plan for a cost of $34,217, outlining a number of estimated costs for "optional" additions. According to their proposal, they would probably provide a thorough plan for a fairly high price, taking into consideration all of the proposed extras. SEH Inc. proposed a Storm Water Management Plan for a cost of$24,941, inclusive of all services except pond water data (for an unknown cost). The project approach of their proposal addresses each item outlined in the "Scope of Services" of the RFP sent out by staff. Staff has also worked with SEH Inc. on other projects (in Arden Hills and other cities) and has had a good working relationship with thern in the past. . Staff recommends that the City Council accept SEH Inc.'s proposal for a Storm Water Management Plan at a cost of$24,941. I e CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS. MN 55112-5794 February 12,2001 Joel Schilling SEH Inc. 3535 Vadnais Center Drive St.Paul, MN 55110-5196 RE: RFP for Local Stormwater Management Plan The City of Arden Hills is requesting proposals for the development of a Local Stormwater Management Plan for the City of Arden Hills, as required by State Statutes. I. INTRODUCTION AND BACKGROUND e The City of Arden Hills is located entirely within the Rice Creek Watershed District (RCWD). The City has a population of approximately 10,000 and a total area of 10 square miles. The City is predominantly developed with the exception of the potential redevelopment of the Twin Cities Am1y Ammunition Plant operated by the U.S. Government which includes approximately 4 square miles of the City's total land area. The analysis of the TCAAP area will not be included as a part of this plan report. Local government units with Jand use planning responsibilities are required by Minnesota Statute to prepare local water management plans which must include a capital improvements program and other provisions to bring the City into conformance with the RCWD management plan. The Local Stormwater Management Plan will be used to develop a water resource inventory reference, prioritize and budget for capital improvements projects, be consistent with and in coordination with the city's pavement management plan, develop water resource management policies and standards, develop Best Management Practices for construction, development and redevelopment projects (public and private). II. SCOPE OF SERVICES The scope of services will include but not necessarily be limited to the following items: . A. Schedule, organize and attend (all key project team mernbers) a project kickoff meeting to discuss project approach, scope and schedule with City staff and PHONE: (651) 633.5676 . FAX (651) 633-7839 watershed representatives. The consultant shall present a proposed outline of the plan report at the meeting. e B. Collect and review existing information regarding land uses, soil types, topography, groundwater drainage divides, flood plain elevations, wetland classifications and storm water infrastructure. The city will provide any information it has regarding the above items however the consultant shall procure additional information as necessary from other sources such as the RCWD, USGS, MnDOT, Ramsey County, etc. C. Review with the City Engineer the pavement management program (PMP) and potential connections between the PMP and the SWMP. D. Perform limited hydrauliclhydrologic analyses (utilizing XPSWMM, HydroCAD, P8 or equivalent computer software) to determine problem areas tlrroughout the City as well as discharge rates/volumes into City lakes, wetlands and Rice Creek. Provide recommended improvements to the city's conveyance systems including regional ponding improvements as appropriate. Tabulate data for existing and proposed regional ponding sites including NWL, HWL(5, 10 and 100 year), Discharge Rates (5,10 and 100 year) and pollutant loading/removal information. Analyses of proposed capital improvements should include consideration oJ a costlbenefit measurement based upon pollutants removed from water bodies or other appropriate indicator of performance. e E. Develop water resource management polities and objectives in compliance with City regulations and codes, RCWD policies and objectives, Metropolitan Council Objectives, BWSR 84.10, City staff and council direction. Develop specific guidelines and recommendations for the construction of storm water conveyance systems and ponds as a part of City infrastructure construction projects. Analysis and recommendations for the implementation of alternative storm water treatment and conveyance systems shall be included with the report such as vegetated swales, rain gardens, infiltration basins, grit chambers etc. Analyses of proposed water management policies, guidelines and recommendations should include consideration of a costlbenefit measurement based upon pollutants removed from water bodies or other appropriate indicator of performance. F. Review and present recommendations for City public works and parks operations relative to water resource rnanagement policies and objectives including maintenance activities and schedules, maintenance, street sweeping, turf management. G. Review and present recommendations for public education as it pertains to water resource management policies and objectives. H. The Consultant may indicate additional information or analyses that may be considered by the City for inclusion into the report. The Consultant should . '. " e III. A. B. C. D. E. F. G. H. e 1. IV. A. specifY any additional items which they would like the City to consider to be included with the plan/report and the associated costs for providing the associated professional services with their proposals for consideration by the City. RFP SUBMITTAL REQUIREMENTS Total Proposal Length: Twenty (20) single sided pages including title page and Table of Contents. The name, experience and qualifications of the person(s) that will be responsible for the overall management of the project and contract with the City. The name, experience and qualifications of the key staff members that will be assigned to the project. Resumes should be included in the appendix for any persons not listed in the original Statement of Qualifications. A detailed cost estimate breakdown by task, hours and staff members. A total not to exceed fee for services outlined in paragraphs A tlrrough G in the Scope of Services above. A listing of additional services and associated fees as appropriate. A bar chart schedule indicating that the final report will be complete by August 31,2001. The Consultant shall submit ten (10) copies oftheirproposal to Mr. Joe Lynch, City Administrator, Arden Hills City Hall, 4364 West Round Lake Road, Arden Hills, MN 55126. Proposals shall be submitted no later than 4:30pm on February 26, 2001. PROPOSAL EVALUATION AND CONTRACT AWARD The City intends to award a contract to the firm evaluated to be the best qualified to perform the work for the City with cost, compatibility and other performance factors considered. B. City staff will review the proposals and provide a recommendation for award to the City Council at the March 12, 2001 Council Meeting. C. The City will not be liable for any expenses incurred by the applicant during the proposal/award phase of the project. The City of Arden Hills reserves the right to reject any and all proposals or to request additional information from all applicants. 3 . . e CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 February 12,2001 Daniel Edgerton Bonestroo, Rosene, Anderlik & Assoc. Inc. 2335 West Highway 36 St.Paul, MN 55113 RE: RFP for Local Stormwater Management Plan The City of Arden Hills is requesting proposals for the development of a Local Storm water Management Plan for the City of Arden Hills, as required by State Statutes. . I. INTRODUCTION AND BACKGROUND The City of Arden Hills is located entirely within the Rice Creek Watershed District (RCWD). The City has a population of approximately 10,000 and a total area of 10 square miles. The City is predominantly developed with the exception of the potential redevelopment of the Twin Cities Army Ammunition Plant operated by the U.S. Government which includes approximately 4 square miles of the City's total land area. The analysis of the TCAAP area will not be included as a part of this plan report. Local government units with land use planning responsibilities are required by Minnesota Statute to prepare local water management plans which must include a capital improvements program and other provisions to bring the City into conformance with the RCWD management plan. The Local Stormwater Management Plan will be used to develop a water resource inventory reference, prioritize and budget for capital improvements projects, be consistent with and in coordination with the city's pavement management plan, develop water resource management policies and standards, develop Best Management Practices for construction, development and redevelopment projects (public and private). II. SCOPE OF SERVICES The scope of services will include but not necessarily be limited to the following items: e A. Schedule, organize and attend (all key project team members) a project kickoff meeting to discuss project approach, scope and schedule with City staff and PHONE: (6511633-5676 . FAX (6511633.7839 watershed representatives. The consultant shall present a proposed outline of the plan report at the meeting. e B. Collect and review existing information regarding land uses, soil types, topography, groundwater drainage divides, flood plain elevations, wetland classifications and storm water infrastructure. The city will provide any information it has regarding the above items however the consultant shall procure additional information as necessary from other sources such as the RCWD, USGS, MnDOT, Ramsey County, etc. C. Review with the City Engineer the pavement management program (PMP) and potential connections between the PMP and the SWMP. D. Perform limited hydrauliclhydrologic analyses (utilizing XPSWMM, HydroCAD, P8 or equivalent computer software) to determine problern areas throughout the City as well as discharge rates/volumes into City lakes, wetlands and Rice Creek. Provide recommended improvements to the city's conveyance systems including regional ponding improvements as appropriate. Tabulate data for existing and proposed regional ponding sites including NWL, HWL(5, 10 and 100 year), Discharge Rates (5,10 and 100 year) and pollutant loading/removal information. Analyses of proposed capital improvements should include consideration of a costlbenefit measurement based upon pollutants removed from water bodies or other appropriate indicator of performance. e E. Develop water resource management policies and objectives in compliance with City regulations and codes, RCWD policies and objectives, Metropolitan Council Objectives, BWSR 84.10, City staff and council direction. Develop specific guidelines and recommendations for the construction of stonrt water conveyance systems and ponds as a part of City infrastructure construction projects. Analysis and recommendations for the implementation of alternative storm water treatment and conveyance systems shall be included with the report such as vegetated swales, rain gardens, infiltration basins, grit chambers etc. Analyses of proposed water management policies, guidelines and recommendations should include consideration of a costlbenefit measurement based upon pollutants removed frorn water bodies or other appropriate indicator of performance. F. Review and present recommendations for City public works and parks operations relative to water resource management policies and objeclives including maintenance activities and schedules, maintenance, street sweeping, turf management. G. Review and present recommendations for public education as it pertains to water resource management policies and objectives. H. The Consultant may indicate additional information or analyses that may be considered by the City for inclusion into the report. The Consultant should . " , e III. A. B. e e specify any additional items which they would like the City to consider to be included with the plan/report and the associated costs for providing the associated professional services with their proposals for consideration by the City. RFP SUBMITTAL REQUIREMENTS C. Total Proposal Length: Twenty (20) single sided pages including title page and Table of Contents. The name, experience and qualifications of the person( s) that will be responsible for the overall management of the project and contract with the City. The name, experience and qualifications of the key staff members that will be assigned to the project. Resumes should be included in the appendix for any persons not listed in the original Statement of Qualifications. A detailed cost estimate breakdown by task, hours and staff members. A total not to exceed fee for services outlined in paragraphs A tlrrough G in the Scope of Services above. A listing of additional services and associated fees as appropriate. A bar chart schedule indicating that the final report will be complete by August 31,2001. The Consultant shall submit ten (10) copies of their proposal to Mr. Joe Lynch, City Administrator, Arden Hills City Hall, 4364 West Round Lake Road, Arden Hills, MN 55126. Proposals shall be submitted no later than 4:30pm on February 26,2001. D. E. F. G. H. 1. IV. PROPOSAL EVALUATION AND CONTRACT AWARD A. The City intends to award a contract to the firm evaluated to be the best qualified to perform the work for the City with cost, compatibility and other performance factors considered. B. City staff will review the proposals and provide a recommendation for award to the City Council at the March 12,2001 Council Meeting. C. The City will not be liable for any expenses incurred by the applicant during the proposal/award phase of the project. The City of Arden Hills reserves the right to reject any and all proposals or to request additional information from all applicants. 3 . " .. e . e CITY OF ARDEN HILLS MEMORANDUM DATE: March 8, 2001 TO: Mayor and City Council lr 11 JA tJ Joseph P. Lynch, City Administrator d~ '-^"<---- FROM: SUB.JECT: Labor Relations Associates/M.A.M.A. Proposal The City of Arden Hills has been approached about joining the Labor Relations Associates/M.A.M.A. pool for services from Labor Relations for union negotiations, employees concerns and issues, wage comparison, and labor advice at a fixed cost per year. Currently, we are paying Labor Relations Associates (LRA) on an hourly basis of $85.00 per hour for consultation on labor union negotiations and sometimes, for wage rate comparison and labor advice. The cost in the year 2000 for LRA was approximately $825.00. This was low due to the fact that I didn't use LRA at each meeting with the union. As part of the services, we do get telephone advice and LRA has met with the City Administrator and management on union consultation and labor negotiation consultation. The benefit, if we were to join this group, is that we are now part of a larger group of cities and we gain the advantage of obtaining information from other jurisdictions in the terms of contract settlements, wage rate direction, labor negotiations practices and trends. We will continue to receive telephone assistance without charge. They would be available for meetings, for union discussions, labor information and trends, without charge. The drawbacks, in my opinion, are that depending on timing, we may not need as much assistance from LRA during contract negotiations as we possibly did in the past. On the other hand, we may need more given the fact that we're looking at the department as a whole, and the changes that might be needed to that structure to more accurately work division, pay, roles and responsibilities. Another drawback is that, typically the information we receive for pay and benefits is dependent on the size ofthe community, the size of the bargaining unit, and the number of employees. It's not always comparing apples to apples. However, it does allow us to see what's happening in the field as far as trends for pay and benefits. Options 1) Keep current hourly basis for assistance with contract negotiations, labor negotiations, and consultation for employee issues. There isn't any way to accurately predict what the cost of this may be on an armual basis, and obviously it would be less in a non-contract negotiation year. Keep in mind that we will be renegotiating the contract in 2002 if we settle in 2001, so we will have back-to-back years where we will need assistance for contract negotiations. I expect the cost to be in the range of$I,500.00 - $2,000.00. Memorandum, Labor Relations Associates/M.A.M.A. Proposal Page Two March 8, 2001 2) We can pay the flat fee, as proposed, and join this group. The amount if $2,748.00. This is a non-budgeted item in 2001, and we would have to cover the expense. This allows us to begin participating in this organization immediately, and gives us a leg up for contract negotiations in 2002. 3) We can wait until 2002 to join this organization and gain the benefits at that time, and budget for it at that time. 4) We can consider going to another labor relations specialist. There are many out there, and we are not contractually bound to LRA. Recommendation At this time, staff recommends that the City Council proceed with option 3, which is to join the organization in 2002, budget for the proposed amount, plus an inflation cost adjustment, and join the organization and pay the fee at that time. . e e . metropolitan Rrea management Rllociation of the Twin City Area DATE: February 1, 2001 TO: Mr. Joe Lynch City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112-3923 FROM: William S. Joynes, City Manager, City of Golden Valley Chairman, MAMA Labor Relations Committee SUBJECT: 2001-2002 Subscription Service e If the City of Arden Hills chooses to subscribe to the Metropolitan Area Management Association Labor Relations Subscriber Service as described in the enclosed material for the subscriber year March 15, 2001 through March 14, 2002 the amount due is: $2,748.00 This amount is payable on receipt to the "MAMA/GMC Labor Relations Subscriber Service". The check should be sent to: William S. Joynes Chairman, MAMA Labor Relations Committee City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427-4588 e . AGREEMENT BETWEEN METROPOLITAN AREA MANAGEMENT ASSOCIATION (MAMA) AND COALITION OF GREATER MINNESOTA CITIES (CGMC) ON BEHALF OF METROPOLITAN AREA CITIES AND GREATER MINNESOTA CITIES SUBSCRIBERS AND LABOR RELATIONS ASSOCIATES, INC. (LRA) e u. A. PURPOSE OF AGREEMENT The purpose of this AGREEMENT is to provide for labor relations services, employee compensation analyses and personnel services to subscriber Twin Cities Metropolitan Area and Greater Minnesota Cities and remuneration for such services as outlined below. B. SERVICES TO BE PROVIDED 1. For Cities in the Twin Cities Metropolitan Area Labor Relations Associates, Inc. - Principals and Associates - will not charge individual subscriber cities for the services outlined as follows: tit a. A Principal of LRA will participate with subscriber cities in any joint negotiations, mediation, or labor/management committee involving two or more subscribers and a common union representing similar bargaining units when the cities choose to bargain jointly. b. A Principal of LRA will consult with subscriber cities' elected and/or appointed officials by telephone, letter, FAX, or in person with regard to their individual labor relations, employee compensation, and personnel matters. c. LRA Principals will provide subscribers with data maintained by LRA and as . . provided for by this AGREEMENT, make recommendations as to commonly used language to be placed in Labor Agreements, make recommendations for initial City response to grievances filed by employee organizations, make recommendations regarding individual arbitrators in interest and/or grievance arbitration cases, provide recommendations with regard to the general content of a subscriber's personnel policies and practices, provide initial recommendations regarding responses to State administrative agencies involving such issues as Workers' Compensation, Unemployment Compensation, Veterans' Preference, Equal Employment Opportunity/Human Rights, and Affirmative Action, and make initial recommendations as to appropriate disciplinary action on a case-by-case e . e . basis consistent with the requirements of "just cause" or the criteria specified by State Veterans' Preference legislation. d. LRA Principals will assist subscribers with their preparation of wage and fringe benefit data, provide analyses of interest and grievance arbitration awards involving subscribers individually or collectively, and provide representation in individual subscriber collective bargaining and/or mediation provided the issue(s) involved have potential pattern-setting impact on the bargaining efforts of other subscriber cities. e. A Principal of LRA will provide advice to assist subscribers in their efforts to comply with the requirements established by the State of Minnesota Local Government Pay Equity Act (LGPEA), Minn. Stat. Chapter 471 as administered by the Minnesota Department of Employee Relations (DOER). f. A Principal of LRA will provide general advice to assist individual subscribers with their preparation of reports or analyses required by DOER or the Minnesota Department of Human Rights (DHR) under the provisions of the LGPEA. g. A Principal of LRA will provide general advice to assist individual subscribers with their preparation of any appeals of findings by DOER or DHR under the provisions of the LGPEA. h. LRA will serve as liaison to various municipal officials' groups as directed by MAMA. i. LRA will maintain a data base to include current information for the job classifications of police officer, firefighter, police sergeant (or equivalent), and public works maintenance person (or equivalent). The data base will include Stanton Group V, VI, and VII Cities with the following information: . . Compensation (wage rates, longevity pay, performance pay, lump sum payments and salary steps); . Level of City insurance contributions for Health and Life with reference to Dental and Long Term Disability if applicable; . Uniform allowance; . Educational incentive; . Vacation accrual; 2 . Overtime pay; . Court time compensation; . Call back pay; . Standby time; . Wage differentials (shift or assignment); . Severance pay; . Holidays; . Injury on duty; . Compensatory time; . Sick leave; . Work/Shift Schedules; and . Subscriber City Labor Agreements . e j. LRA will provide subscribers with information regarding significant labor relations and/or personnel items on a quarterly basis. In the performance of these duties LRA personnel will: . Respond to telephone, letter or FAX inquiries from subscribers; · Agree not to represent any labor organization during the contract period; . Maintain normal working hours; . Maintain telephone and FAX facilities in the LRA offices; and . Submit written monthly reports of services provided to subscribers. 3 e . e e e 2. For Greater Minnesota Cities LRA personnel - Principals and Associates - will not charge individual subscriber cities for services outlined as follows: a. A Principal of LRA will consult with the individual subscriber cities' elected and/or appointed officials by telephone, letter, FAX or in person in LRA offices with regard to their individual labor relations, comparable worth (Pay Equity) or personnel matters. b. LRA will provide current compensation (wage, longevity, performance pay) data for Greater Minnesota Cities with a population of 2,000 or more for the police officer and firefighter job classifications. c. A Principal of LRA will provide general advice to assist individual subscribers with their preparation of reports or analyses required by the Minnesota Department of Employee Relations (DOER) or the Minnesota Department of Human Rights (DHR) under the provisions of the State of Minnesota Local Government Pay Equity Act (LGPEA). d. A Principal of LRA will provide general advice to assist individual subscribers with their preparation of any appeals of findings by DOER or DHR under the provisions of the LGPEA. e. LRA will provide individual subscribers with one comparable worth (for LGPEA compliance) analysis each calendar year based on data provided to LRA by the subscriber. . f. A Principal of LRA will participate with subscriber cities in any joint negotiations, mediation, or labor/management committee involving two or more subscribers and a common union representing similar bargaining units when the cities choose to bargain jointly. C. EDUCATION: METROPOLITAN AND GREATER MINNESOTA CITIES 1. LRA personnel - Principals and Associates - will provide for all interested cities, regional training opportunities dealing with supervisory issues, labor relations issues and issues pertaining to State and Federal legislation. We suggest that MAMA and the Greater Minnesota Cities establish an Education Committee which will provide input and approval relating to content and location of a yearly training program developed in concert with LRA. 4 , Commencing in 1992, it would be the intent of LRA to provide reasonably priced training opportunities at convenient locations throughout the State to enhance the skills of City personnel in such areas as contract administration, grievance handling, discipline, reinforcement and performance appraisal, and other subjects as directed by the committee. We see this expanded effort as integral in developing a consistent professional approach by City personnel to the burdens we continue to face from labor unions and the dictates of State and Federallegislalion. . 2. LRA will provide recommendations for educational programs for persons assigned, by the subscribers, the responsibility of handling labor relations and personnel matters. D. GENERAL PROVISIONS 1. Consultant Facilities and Services In providing the above-stated services, LRA will maintain telephone and FAX services in LRA offices and respond to inquiries from subscribers within three (3) working days. LRA will also maintain the capacity to provide additional labor relations, comparable worth (Pay Equity) and personnel services to individual subscribers either directly or through subcontractors acceptable to LRA. 2. Consultant Remuneration e LRA will be remunerated for the services outlined above through the payment of: a. A fixed monthly retainer fee; and b. A fee based on hours worked by LRA Principals and/or Associates. c. Work performed by LRA personnel for subscribers in addition to the services provided for above will be billed at an hourly rate agreed to by MAMA, Greater Minnesota Cities Labor Relations Committee, and Labor Relations Associates, Inc. in addition to reimbursement for any direct expenses incurred by LRA. Items (a) and (b) above are subject to an upper dollar remuneration limit each contract year period. Any monies not expended in a contract year will be carried over and be available for payment in following years. Item (c) above pertains to LRA billings to individual subscribers. 5 e . e e e The dollar amounts to be shown in (a), (b) and (c) will be set each year of the AGREEMENT based on discussions between MAMA, Greater Minnesota Cities Labor Relations Committee and LRA. 3. Duration and Cancellation This AGREEMENT shall be effective March 15, 1999 and continue in full force and effect until March 14, 2002. This AGREEMENT is subject to termination by either party with the provision of ninety (90) days' notice. 4. Exclusivitv of Representation LRA Principals and Associates agree that they will not, during the term of this AGREEMENT, represent any employee organization. Nor will LRA Principals and Associates represent any employee organization for a period of two (2) years after the termination of this AGREEMENT if the AGREEMENT is terminated by Labor Relations Associates, Inc. FOR THE METROPOLITAN AREA MANAGEMENT SOCIATION FOR LABOR RELATIONS ASSOCIATES. INC. FOR GREATER MINNESOTA CITIES LABOR RELATIONS COMMITTEE /, ~ >M'- 10/~ bqted tHIs n' day of .lJr'/u1.?t( , 1999. I / tL-~ Dated this :l5t1d..ay of ~/H1J'{V' 1999. 6 APPENDIX A FEES: March 15,2001 to March 14, 2002 1. MAMA SLJBSCRIRFRS PO[!11lfltion 2001 - 2002 Fee Under - 5,000 5,000 - 9,999 10,000 - 14,999 15,000 - 19,999 20,000 - 29,999 Over - 30,000 $ 1,961.00 $ 2,748.00 $ 3,402.00 $ 4,055.00 $ 4,710.00 $ 5,495.00 2. GRFATFR MINNESOTA CITIFS: PO[!IJlfltion 2001 - ?00? Fe8 Under - 5,000 5,000 - 9,999 10,000 - 14,999 15,000 - 19,999 20,000 - 29,999 Over - 30,000 $ 1,569.00 $ 1,832.00 $ 2,223.00 $ 2,487.00 $ 2,748.00 $ 3,011 .00 3. Services provided by the Consultant which are outside the scope of this AGREEMENT and which are provided to those cities participating in the subscriber ~en'I'~e eh~lI he h;lled at the rate of $80 (\(\ ne' h"U' f", the 0(\01 - 2002 oJ IV............ .....,1~1I ........ ........ .... ,-.vv p....' ,...... I IV"1 oL...V AGREEMENT period. . e e e