HomeMy WebLinkAboutCCP 07-30-2001
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AGENDA
SPECIAL CITY COUNCIL MEETING, PAVEMENT MANAGEMENT PLAN
CITY OF ARDEN HILLS
CITY HALL
MONDAY, JULY 30, 2001, 6:30 P.M.
City Philosouhv
To provide a basic and necessary scope of quality services
through the innovative and purposeful use of resources.
1.
Call to Order
2. Approval of Meeting Agenda
3. Discussion
a. Agreements
b. Standards
4. Additions
5. Adjourn
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EN HILLS
MEMORANDUM
TO:
Mayor & City Council
Joe Lyoch, Ci" IvJrrrini~lt~
Pavement Management Program
FROM:
SUBJECT:
DATE:
July 27, 2001
CC:
Pavement Management File
ENC:
3-Dimensional Street Presentation developed by Greg Brown
At your previous PMP Meeting on July 9, 2001, you directed me to report back with a
compilation of those items the Council had agreed on in regard to Pavement Management, and to
layout the issues yet to be decided by the City Council for Standards and Specifications.
Based on your June II, 2001, PMP Meeting, the City Council agreed on the following outcomes:
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Safe, sound streets
Fairness
Living within our means
Reasonable
Resident involvement
Assess the costs
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There was no further discussion about the above issues in regard to their definition. We also
compiled a list of items or elements the City Council has agreed upon in various other
discussions on June 25 and July 9, 2001. What I've been able to gather from the minutes are as
follows:
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The Pavement Condition Index (PCI) rating should be used for determining the
prioritization of streets for replacement or repair.
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The assessment manual is acceptable at the present time.
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Curb and gutter for drainage should be used throughout, although the City needs to be
flexible on the type with regard to the purpose and function of the streets.
Memorandum - Mayor & City Council
July 27, 2001
Page 2
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~ The Council has a fiduciary responsible to maintain the infrastructure in the City of
Arden Hills.
~ The City Council should consider the overlay option before a street reaches a condition
for reconstruction.
Greg Brown, Tom Moore, and I met to discuss how to present the Standards and the decisions
the City Council will need to make to proceed with developing a Pavement Management Plan for
the City of Arden Hills. We reviewed some of the previous information and began discussing
how the City fits the Standards in regard to type, function, and need for drainage for each of the
streets. I directed Greg to prepare the enclosed information indicating an option to look at
identifYing streets by type -- collector, local, or non-through - and assign a curb type for each, as
well as a width for each, and to show that graphically on the enclosed map. I asked Greg to also
depict the type of streets separately in a 3-dimensional representation. I am hoping this will give
you a better idea of the look of a collector street, 32 feet wide with B 6-18 curb and gutter, a
local B 6-12 curb and gutter street 28 feet wide, and a 24 foot surmountable curb, non-through
street from a 3-dimensional perspective.
Those Standards that we need to consider and establish are as follows:
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.. Street Function (local, collector, and non-through) - We have assumed at this point that
each ofthe roads would be built to a 9-ton standard. One of the concepts we talked about
is the possibility of building all roads to the same standard thereby eliminating the need
for road restrictions in the spring.
.. Street Width - Again, as proposed above, the width would be related to the type of street
and the drainage related to the street width.
.. Drainage
- Curb and Gutter
Retention Ponds
- Storm Drain Pipe
.. Aesthetics
Landscaping
- Trails/Sidewalks
- Street Lighting
- Striping
At the conclusion of the meeting we should have the direction we need to go forward with .
preparing a Pavement Management Plan by the end of this calendar year.
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B.
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Pavement Management Program
Standards Discussion Points
A. Street Widths
Staff Recommends a range of widths depending on street function, refer to the
colorized citymap for breakdown:
1. Collector/State Aid Routes - 32 feet (shown as green on citymap)
These streets generally provide for greater numbers of vehicles and
pedestrians/bicyclists, the striping of 4' shoulders to provide a narrowing
effect for drivers while delineating a walking/biking area should be
considered with these streets. State Aid rules would allow street widths as
narrow as 26 feet.
2. Local Residential Streets - 28 feet (shown as blue on citymap)
These streets are through streets but generally are circuitous in nature or
serve fewer persons than the Collector/State Aid routes.
3. Cui de Sacs and Special Cases- 24 feet (shown as purple on citymap)
These streets serve very few residents and no through traffic. 24 feet is the
nan'owest desirable width from city maintenance perspective.
Street Cross Section
1. Bituminous Smfacing: 4 inches of bit surfacing placed in two lifts over an
aggregate base is rccommended standard. This design will provide for 9
ton roadway capacity at the traffic volumes typically present throughout
the city residential streets.
2. Sand Subbase: A 12 inch thick underlayment of sand material below the
bituminous/aggregate base is recommended to provide a drainage course
below the street. Key to this provision is to provide subdrainage pipe
within the sand subbase layer that are connected to the storm sewer system
or outletted to ditches as appropriate. This design helps keep moisture out
of the roadway base and therefore adds considerable strength to the
pavement section and longevity by reducing the damage normally caused
during spring melting conditions.
3. Concrete Curb and Gutter: Concrete Curb and Gutter provides
. a stable maintenance edge for plowing and sweeping
. protect the edges of the bituminous surfacing from raveling
. reduce erosion from boulevards/lawns
. reduce plow damage to yards, mailboxes
. channel storm water runoff away from street
Curbs can be constructed in many different shapes, heights and colors. B
type curb is preferred for maintenance purposes, D type curb
(surmountable) is more bike and pedestrian friendly (provides easier
egress from street if necessary to avoid traffic); Colored curb may provide
a more subdued curb but would typically cost about 5$-6$ extra per foot
.
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D.
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and color consistency of colored concrete mixes are generally quite varied
from truck to truck resulting in several different hues of color. Six inch
high curb is most common but four inch high could be considered as well.
(4" is considcred surmountablc even with the B type design), (4" would
not carry runoff as effectively as 6"resulting in some spillover into lawns.)
c.
Drainage
1. Surfacc Runoff: Normally handled by underground storm sewer, ditches
or a combination of both. Proper drainage design depends on street profile
grades and the relationship of adjacent land to the edge of street. In most
parts of Arden Hills, insufficient land exists adjacent to streets to allow for
ditches. Curb and gutter works best with storm sewer, however if a ditch
section is appropriate a flat concrete edge strip could be incorporated into
the street design to provide the edge stability for the bituminous while
allowing runoff to sheet flow into the adjacent ditch. Ditches are more
common throughout the City as means to carry runoff between lakes and
wetlands etc. Where adequate space exists, generally ditches are much
more economical to construct than storm sewer and ditches provide some
infiltration capacity to reduce the overall volume of runoff entering natural
water bodies. Many of the City's older streets have "flat areas" which
temporarily pond water instead of sheeting it out to the gutters or adjacent
ditches. Ponding water on streets is bad for the street integrity and may
cause unsafe driving conditions. Typically this deficiency in roadway
section is only fixable by reconstructing the street with a more pronounced
crown or profile grade - overlays may not be able to correct large flat
areas.
2. Water Quality: The basic premise of water quality enhancement in the
casc of urban runoff is to slow the rate of flow or infiltrate runoff into the
ground thereby allowing silts, pollutants, phosphorus etc. to settle out of
the runoff stream. Storm sewers tend to accelerate flow (however in a
controlled condition within pipes), therefore ponds or other means of
stilling the outfall of storm sewers should always be ineluded with the
design of storm sewer systems. Infiltration may occur from ditches, rain
gardens and ponds and should be utilized where feasible. Subsoil type is a
major factor in the effectiveness and rate of infiltration. Storm water
detention ponds generally provide the best "bang for the buck" relative to
water quality vs. capital cost (property acquisition exeluded). A number of
alternative structures are currently on the market which utilize hydraulic
principals to settle out pollutants from the runoff stream, however these
structures are quite expensive.
Other Considerations
1. Walks and Trails: The inelusion of sidewalks, on road and off road trails
should be considered with any proposed street improvement. The residents
of Arden Hills have generally supported trail development and asked for
additional expenditures in this area. Several existing streets within the City
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2.
are used extensively for recreational and utilitarian walking and biking.
Most of these streets have no offroad trails, sidewalks or marked on road
trails.
Strcctlighting: The City currently does not maintain any streetlighting.
Existing strect lighting is either privately owned or owned by Ramsey
County. The inclusion of streetlighting could be considered for safety as
well as aesthetic goals.
Landscaping: The City has generally not included landscaping with street
reconstruction exeept for cases where existing landscaping was removed
for the street constmction. The Council should consider whether a policy
of providing some landscaping enhancements (in common areas on a
project specific basis) should be included as a patt of the PMP.
Landscaping enhancements are generally well received and would likely
help "sell" the projects to residents but would obviously add cost to the
projccts.
Narrow Throated Intersections: A design treatment to city streets which
would narrow street widths at interscctions to 20 - 24 feet in width. This
design treatment provides tends to slow traffic at intersections and
eliminate parking near interseetion approaches thereby increasing
visibility. Additional greenspace and the potential to landscape these areas
are positi ve results.
Lane Striping: A traffic calming design treatmcnt to city streets which
would include painting solid white lines at 10-12 feet from roadway
centerline providing the perception of a narrower street for drivers which
tends to slow traffic. The resulting space in the street could serve as a
shoulder, parking lane or pedestrian/bike zone. This would require annual
restriping to keep its effectiveness.
3.
4.
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XREF DRA.'MNGS
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IEIl!:I!I1I A DMlES &. MOORE GROUP COMPANY
lHRESHER SQUARE
700 THIRD STREET SOUTH
t.4INNEAPOUS, MN 55415
(612)370-0700 (TEL)
(612)370-1378 (FAX)
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CITY OF AROEN HILLS
Department of Public Worle.
1999 PAVEMENT MANAGEMENT PROGRAM
FUNCTIONAL STREET CLASSIFICATION MAP
.
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FILE
AGENDA
CITY COUNCIL MEETING, CITY HALL
***MONDA Y, JULY 30, 2001, 6:30 P.M. ***
THE REGULAR MEETING OF THE
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
HAS BEEN CANCELLED
City Philosophy
To provide a basic and necessary scope of quality services
through the innovative and purposeful use of resources.
7:30 P.M.
..
7:30 P.M.
7:30 P.M.
7:40 P.M.
..,.
1.
CaD to Order
2.
Approval of Meeting Agenda
3.
Approval of Minutes
a. June 25, 2001 Regular Council Meeting, Pavement
Management Plan (PMP) Discussion
b. June 25, 2001 Regular Council Meeting
c. July 9, 2001 Regular Council Meeting, Pavement
Management Discussion
d. July 9, 2001 Regular Council Meeting
e. July 16,2001 Council Worksession
4.
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City Council
and will be enacted by one motion under a Consent Calendar format. There will be no separate
discussion of these items. unless a Council member so requests, in which event, the item will be
removed from the general order of business and considered separately in its normal sequence
on the agenda.
a.
b.
Claims and Payroll
Agreement for Review and Revision of Job Descriptions,
Job Evaluation System and Development ofa
Compensation System, Labor Relations Associates, Inc.,
City of Arden Hills . 4364 "'est Round Lake Road Arden Hills, MN . 55112-5794
Phone (651) 633.5676 . Fax: (651) 633-7839 www.ci.arden.hills.mn.us
1\'"
.. ..... AGENDA - PAGE TWO
CITY COUNCIL MEETING, CITY HALL .
MONDAY, JULY 30, 2001, 6:30 P.M.
7:45 P.M. 5. Public Comments
This is an opportunity or citizens to bring to the Council Os attention any items not currently on
the agenda. In addressing the Council, please state your name and address for the record, and
a brief summary of the specific item being addressed to the Council. To allow adequate time
for each person wishing to address the Council, we ask that individuals limit their comments to
three (3) minutes. Written documents may be distributed to the Council prior to the meeting,
or as bench copies, to allow a more timely presentation.
7;50 P.M. 6. Unfinished and New Business
a. Planning Cases
1. Case #01-21, Garage Variance, Robert & Cynthia
Teeling, 3346 Lake Johanna Blvd.
2. Case #01-09, Chesapeake Companies, Final Plat Filing
Extension
3. Ord. #331, Flood Plain Ordinance (Schedule)
b. City Hall Construction Project
1. Architectural Alliance, City Hall Signs
2. Pay Estimate #9, Rochon Corporation
3. Pay Estimate #10, Rochon Corporation
c. Joint Maintenance Facility Discussion .
8:30 P.M. 7. Administrator Comments
a. Beth Mueller and Jason Rysavy, Request for Zoning Code
Variance, Lot I, Block I, Josephine East
8:40 P.M. 8. Council Comments
9:00 P.M. 9. Adjourn
The above times may vary depending upon length of issue discussion.
Tent:llltiveAu"ustMeetinl!!&hedule Tentlltlve Sentemher Meeting Schedule
Meeting dates, times and locations are sLlbject to change. Meeting dates, times alK! locations are subject to change.
Please contact City Hall for the most current schedule. Please contact City Hall for the most current schedule
August 1 (Planning Worksession) CANCELED S<pt.J Holiday
Planning Commission Sept.S (Planning Worksession) 6:30P.M.
August IJ Council Meeting 7:J.OP.M. Planning Commission 7:30P.M.
August 16 Operatii;lDs&Finance 7:00P.M. Sept 10 COIIDciJMeetinl 7:30P.M.
Committee 4:45P.M.
Sepl.17 CouDcUWorksession
August 20 Council WorksessioD 4:4!P.M. 7:00P.M.
sept. 20 Operations & Finance
August 27 Connell Meeting 7:30P.M. Committee ..
August 28 Parks & Recrealion 7:00P.M. Sepl.24 CouDell Mmlng 7:30P.M.
Committee 7:00P.M.
Sept.2S Parks & Recreation
Augusl29 Comnumications 7:00A.M. Committee
Committee 7:00 AM.
Sepl.26 Communications
Committee
HP Laser Jet
3200
r~:@
ILT''''
. CITY OF ARDEN HILLS
6516345137
JUL-27.2001 10:07AM
i n v e n t
Fax Call Report
Job Date Time Type Identification Duration Pages Result
122 7/27/2001 9-48:38AM Send 9.6123701378 1:44 2 OK
123 7/27/2001 9:50:28AM Send 9.7634219511 2: 10 2 OK
124 7/27/2001 9: 52: 43AM Send 9.65]6286833 1:44 2 OK
125 7/27/2001 9:54:33AM Send 9.7637060891 2: 14 2 OK
126 7/27/2001 9:56:53AM Send 9.6516333846 2:48 2 OK
127 7/27/2001 9:59:47AM Send 9.6512285268 1:35 2 OK
128 7/27/2001 10:01:28AM Send 9.6512279371 1:08 2 OK
129 7/27/2001 10:02:42AM Send 9.6514821262 1: 08 2 OK
130 7/27/2001 10:03:55AM Send 9.6512669301 1: 39 2 OK
131 7/27/2001 10:05:39AM Send 9.6516461220 1:43 2 OK
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DRAFT
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING, PAVEMENT MAGEMENT MEETING
JUNE 25, 2001
6:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the special
City Council meeting at 6:33 p.m.
Present:
Mayor Dennis Probst, Councihnembers Beverly Aplikowski, David Grant,
Gregg Larson, Lois Rem, City Administrator Joe Lynch, City Engineer
Greg Brown, BRW, Interim Public Works Director and Parks &
Recreation Director Thomas Moore, and Recording Secretary, Nancy
Czajkowski..
Absent:
None.
DISSCUSSION
Mr. Lynch explained the Public Improvement process and noted they would have to start the
neighborhood meetings next month in order to have a street project this year. He noted Council
could possibly do a smaller project.
Councilmember Larson noted he was not in favor of a small proj ect since they would still need to
come to a consensus on the issues. Councilmember Grant concurred and noted the issue should
be, "do they need to do project?"
Discussion followed on the particular smaller projects that might be possible. Mayor Probst
noted the issue goes back to a neighborhood approach versus a worst first approach.
Councilmember Rem noted one of the significant factors to consider would be to avoid leaving a
cul-de-sac off a main street to be completed later, which by redoing would damage the work
done on the main street.
Councilmember Grant asked if they could divide neighborhoods into smaller pieces, so they
could do the worst first, without land locking them or doing some roads prematurely. He noted
good judgment, planning and good engineering was needed. He added they should consider how
much variability there was from the worst road to the best road.
Councilmember Rem stated they need to first discuss standards to be agreed on before discussion
of PC I ratings and drainage issues.
Councilmember Larson concurred with Councilmember Rem and noted they had to look at all of
the factors. He stated they needed to decide on the important criteria and then exercise good
judgment.
Councilmember Grant agreed that there needs to be an objective set of criteria to go by and they
need to inform the neighborhoods.
ARDEN HILLS CITY COUNCIL - JUNE 25, 2001
2
Councilmember Aplikowski stated they need a five-year plan. She noted they should set criteria, e
decide what needs to be done and then get the money in place.
Mayor Probst stated they know how much money they have and they have the ability to do all of
the forecasting that had been suggested. He noted they need to define the outcomes collectively.
He added ifthey are going to have a program they need to set the criteria as worst first or a
neighborhood approach based on larger criteria. He stated as they make decisions they would get
down to the details like curb and gutter, street widths, etc. He noted they have a fiduciary
responsibility to take care of infrastructure of the city.
Councilmember Aplikowski suggested a mixture of worst/first and neighborhood approaches
would be the best approach.
Mayor Probst stated they either have to agree to bring someone in to help resolve this issue or
vote on each issue separately.
Councilmember Aplikowski noted they agree they need a program.
Mayor Probst stated the issue was how to define a program. He noted they need to use more than
the PCI rating to determine what to do. He added there are some drainage issues in this
community. He noted they need to solve the infrastructure issue more globally and not just deal
with the road surface. He added this would put some streets higher on the priority list than just
the PCI rating. .
Councilmember Aplikowski stated there needs to be a balancing between road condition and
drainage and which issue comes first. She noted they needed further discussion on the issue.
RECESS
At 7:34 p.m., Mayor Probst recessed the meeting and reconvened the regular meeting in
the City Hall Council Chambers.
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Pavement Management Meeting will be held Monday, July 30, 2001 at 6:30 p.m. at the
Arden Hills Council chambers.
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CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JUNE 25, 2001
7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
D'. c=. "'. IT~ '?"
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CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:38 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem.
Absent:
None.
Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; City
Attorney Jerry Filla; Interim Public Works Director and Parks & Recreation Director,
Thomas Moore; Interim City Planner, Mike Cronin; and Recording Secretary, Nancy
Czajkowski.
APPROVAL OF MEETING AGENDA
Mr. Lynch asked that the handout regarding the water tower situation be added under
Administrator Comments.
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to adopt the agenda for the June 25, 2001, regular City Council meeting.
The motion carried unanimously (5-0).
APPROVAL OF MINUTES
A. June II, 2001 Regular Council Meeting, Pavement Management Plan (PMP) Discussion
B. June 11,2001 Regular Council Meeting
C. June 18,2001 Council Worksession
Councilmember Grant noted the June 11,2001 Regular Council Meeting, Pavement
Management Plan Discussion minutes and the June II, 2001 Regular Council Meeting minutes
should reflect both ofMr. Moore's titles of Parks & Recreation and Interim Public Works
Director.
Councilmember Grant stated the June 11,2001 Regular Council Meeting, Pavement
Management Plan Discussion minutes have a reference in the second paragraph to the "policy
making nesting bowl". He noted this comment does not accurately reflect the huge discussion
that followed regarding that handout. He added his concerns about the change in the regular
minutes from 20 pages to a brief summary. He stated he prefers the previous method utilized for
taking minutes, which reflected specific comments.
ARDEN UILLS c=rrYCOUNCIL - JUNE 25,2001
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Councilmember Larson noted he was an advocate of the new method of minute taking and felt
the June 11,2001 set was a vast improvement on what they had received previously. He added .A
they could tape the meeting in addition to having minutes taken, a taping of the meeting should ..
be done as well. He stated he reviews past minutes to find out the action taken. He noted the
minutes were a fair representation of who appeared. He added he was satisfied with this method.
Mayor Probst concurred with Councilmember Larson.
Councilmember Aplikowski stated the concept is good, but she missed the names of the persons
who spoke at the public information meeting. She noted she agreed that shorter minutes are
more to her liking but she missed the minutia.
Councilmember Rem stated she was speaking strongly in favor of full minutes. She noted they
receive full minutes from the other commissions and it helps to know where the commission is at
on the issues. She added it was not necessarily helpful to say the matter was tabled when
additional information was asked to be brought forward. She stated that to her these minutes are
the records for public meetings. She noted the minutes should also reflect the discussion that got
them to the actions taken. She added until they have an adequate video recording and broadcast
that this was all that was available. She stated she felt strongly that it was helpful to have some
of the main points of the discussion included in the minutes along with who had raised them.
Councilmember Grant requested the following change in the June 11,2001 Regular Council
Meeting minutes: in the motion on page 5, Councilmember Grant seconded the motion to
authorize purchase of the stone and not Councilmember Rem.
.
Councilmember Larson requested the names and addresses of the people who appeared be
included in the minutes.
Councilmember Aplikowski requested the following change in the June 11,2001 Regular
Council Meeting minutes on page 5, in third paragraph, in the Council Comments, delete the
second sentence and replace with "She added the Public Works staff was concerned that the
Council was getting back to fixing the roads and were open to be consulted regarding their
opinions on the Pavement Management Program."
Councilmember Rem noted the caption of the June 11,2001 Special Council Meeting, Pavement
Management minutes should reflect the meeting was held in the Council Chambers.
Councilmember Rem requested the following changes to the June 18,2001 City Council
Worksession minutes:
I. The caption should reflect the meeting was on Monday and not Tuesday.
2.
On page 2, under Comprehensive Park Plan, in the second paragraph, staff was directed
to send the first class letters within seven to ten days.
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ARDENI:lILLS CITY COUNCIL - JUNE 25, 2001
DRAFT 3
MOTION:
Councilmember Larson moved and Councilmember Grant seconded a motion to
approve the June II, 2001 Regular Council Meeting, Pavement Management Plan
(PMP) Discussion, June II, 200l Regular Council Meeting, and June 18,2001
Council Worksession, minutes as corrected above. The motion carried
unanimously (5-0).
CONSENT CALENDAR
A. Claims and Payroll
B. Employee Recognition, Adopt Proclamation, Former Planner, Jennifer Chaput
Councilmember Aplikowski noted her concerns with the Proclamation for Ms. Chaput. She
added her concerns are no reflection against the good work done by Ms. Chaput. She stated they
have had other employees leave and they have not done a Proclamation. She noted they should
send a thank you letter or commendation.
Councilmember Grant concurred with Councilmember Aplikowski. He stated that in light of the
recent departures it would be inappropriate to single out one individual in view of the
accompIislunents made by others. He agreed that they should send a letter of thanks and
gratitude to City Planner Chaput.
Councilmember Larson disagreed. He noted although they may have failed to recognize others
in the past, they should start with this one. He added it was an omission in the past to not do
anything. He stated he has no problem with this Proclamation.
Councilmember Rem stated they used to read proclamations in the past have not done so for
awhile.
Mayor Probst stated they should remove Agenda Item 4 B. from the Consent Agenda and move
it to Agenda Item 6 C.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve the Consent Calendar and authorize execution of all necessary
documents contained therein. The motion carried unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
No public comments were made.
UNFINISHED AND NEW BUSINESS
A.
Planninl: Cases
1. Case #01-19, Dunnett, 1543 Oak Avenue, Subdivision and Consolidation
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ARDEN HILLS CITY COUNCIL - JUNE 25, 2001
Mr. Cronin explained this case was about moving a lot line and both neighbors were in e
agreement. He stated thc Planning Commission recommended approval.
MOTION:
2.
Councilmember Larson moved and Councilmember Grant seconded a motion to
approve Planning Case #01-19, minor subdivision of 1543 Oak Avenue for
consolidation with 365l Snelling Avenue with two conditions as recommended
by Staff. The motion carried unanimously (5-0).
Case #01-08, United Properties, 1987 and 1887 Gateway Boulevard, Planed
Unit Development (PUD) Amendment
Mr. Cronin explained the amendment to the PUD concerning the landscaping necessary to screen
two parking lots. He stated the applicant did not accept the recommendations by the Planning
Commission. He noted the dumpster was currently placed on the property line and the Planning
Commission recommended tightening the plantings. He added the real solution is to move
dumpster back. He stated the Applicant has worked with the owner and the owner has agreed to
move the dumpster back and relocate it on plan. He noted the Applicant feels that with the
movement of the dumpster the fence and the height of the trees would be all right.
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to approve Planning Case #01-08, Planned Unit Development amendment,
to install additional landscaping on 4300 W. Round Lake Road and 1987 Gateway
Boulevard to screen refuse containers subject to the recommended conditions 1, 3,
4, 5, and 6. The motion carried unanimously (5-0).
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Mr. Cronin explained that staff had recommended a better quality of screening.
Ms. Kelly Oertli explained the landscaper recommended staying with 6 to 8 foot trees. She
stated since the trees would be located in a planter, larger trees would lose the lower limbs. She
noted the retaining wall is what the landscaper calls a planter.
MOTION:
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to reconsider Planning Case #01-08. The motion carried unanimously (5-
0).
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to approve Planning Case #01-08, Planned Unit Development amendment, to
install additional landscaping on 4300 W. Round Lake Road and 1987 Gateway
Boulevard to screen refuse containers subject to the recommended conditions 1,3,
5, 6 and subject to condition 4 as amended to require 8 foot trees. The motion
carried unanimously (5-0).
3.
Case #01-12a, Manufacturers' Services, 4300 West Round Lake Road, PUD
Amendment (Phase II Parking)
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ARDEN HILLS ClTY~OtmCIL- JUNE 25, 2001
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Mr. Cronin explained the Planning Commission has recommended approval of this PUD
amendment. He noted no one was present to speaking at the public hearing and the applicant
accepts the recommended conditions.
MOTION:
Cowlcilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve Planning Case #01-12, PUD Amendment for Manufacturers'
Services Phase II, PUD Amendment, subject to the five conditions recommended
by the Planning Commission. The motion carried unanimously (5-0).
4.
Case #01-10, Arden Towers, 1777 Gateway Boulevard, Concept PUD
Mayor Probst explained the Applicant has waived the 60-day requirement and requested this
matter be tabled until the July 30, 2001 City Council meeting.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to table Planning Case #01-10 until the July 30, 2001 Council meeting as
requested by the Applicant. The motion carried unanimously (5-0).
5.
Case #01-13, City of Arden Hills, Adult Entertainment Ordinance
Amendment
A. Adopt Ordinance #329
B. Adopt Ordinance Summary #329
Mr. Cronin explained since the Ordinance was tightly written the Planning Commission
requested it be sent back to them if changes were needed.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to adopt Ordinance #329, incorporating the Adult Entertainment
Ordinance into the Zoning Ordinance #291 of the city and to direct that a
summary of Ordinance #329 be published, as recommended by Staff. The motion
carried unanimously (5-0).
6.
Council Update, Codification Process, Regulation of Excavations
Mr. Cronin indicated this was an informational item only.
B. City Hall Construction Project
1. Cost Update
Mr. Lynch explained change order #3 for the City Hall Construction Project, which totaled
$38,593.93.
Councilmember Grant stated his concern that the decision to grout the stone cap should have
been caught long ago.
ARDEN HILLS CITY COUNCIL - JUNE 25,2001
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Mr. Lynch stated he did not know the level of detail provided to the parties prior to his
employment with the city.
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Mayor Probst noted this was not a staff issue, but a consultant issue.
Councilmember Grant stated there should be some accountability on the part of the architect that
this is something they overlooked.
Mr. Lynch stated the city has already put the architect on notice about the roof drains and they
could take the same approach here.
Mayor Probst stated he felt they could find examples of doing this work both ways. He noted he
believes there was no clear answer. He added the roof drain issue was one of added value. He
stated they would pay for some of the cost since there was clearly some added value to the
project in having the drains, but they would not pay for all of the cost.
Councilmember Grant stated they should caulk and not grout, but staff and the architect should
be aware that some of these items should have been caught in the design process.
Councilmember Rem concurred with Councilmember Grant's concerns.
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to approve Change Order #3 as outlined in the June 4, 2001 staff memo, in
the amount of$38, 593.93. The motion carried unanimously (5-0).
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C. Proclamation from the Consent Calendar.
Councilmember Aplikowski stated her concerns had nothing to do with giving Ms. Chaput her
due thanks. She noted she was concerned that they did nothing for Public Works Director
Dwayne Stafford who was with the city for six years and Ms. Chaput was a one-year employee.
She added in the past the Council was asked first if they wanted to do something and this was
just a surprise.
Mayor Probst stated he concurred with Councilmember Larson that they do not do enough of this
type of recognition. He noted he was concerned that this discussion could be viewed as a
negative thing about Ms. Chaput's service. He added the issue was what was to be done from
now on when staff members leave.
Councilmember Aplikowski stated a letter of commendation would be appropriate, but not a
Proclamation. She noted a Proclamation asks something to be done and a Commendation was
recognition of a job well done.
Councilmember Rem stated it was very clear that everyone's comments were not intended to be
negative against Ms. Chaput. She noted the issue was that in the past the council was asked how _
it wanted to handle these things. .
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Councilmember Larson stated the policy should be that they always do something and then if
need be they could do something beyond that. He noted he liked the Proclamation rather than a
letter because it looks official and means something more than just a letter.
Councilmember Grant stated it was clear this was not an issue about Ms. Chaput. He noted the
Council agreed that something should be done, but disagreed on what that should be. He added
it was presumptive of staff to draft this and put it on the consent agenda. He stated a well-written
letter, sighed by each council member would be appropriate. He noted a Proclamation declared
special events and not the departure of a staff member.
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to recognize the departure of any staff member by a letter of
Commendation, ifit was fitting, and to direct staff to reword the Proclamation as
a letter of commendation to be signed by all Councilmembers. The motion carried
unanimously (5-0).
ADMINISTRATOR COMMENTS
Mr. Lynch explained the letter on the north water tower situation. He stated when the tower was
emptied it became apparent that additional work was needed.
Mr. Moore noted an independent examination showed that the rust was as bad as the Contractor.
had indicated and that the work needed to be done.
MOTION:
Councilmember Grant moved and Councilmember Larson seconded a motion to
approve the completion of the renovations, the extra remobilization and
demobilization of the water tower as outlined in the June 20, 200 I letter to Mr.
Moore, in the amount of $26,450. The motion carried unanimously (5-0).
Mr. Lynch noted he had hired two new support staff members. He added they would fill the
Planner Position and then continue towards working on quotes for job descriptions.
CLOSED EXECUTIVE SESSION
Mayor Probst adjourned the regular session to an executive session to discuss pending litigation
at 8:49 p.m.
RECONVENE
Mayor Probst reconvened the regular session at 9:00 p.m.
Mayor Probst stated that the Council approved settlement ofWC #223, City of Arden Hills vs.
Evenson, in the closed executive session.
D.
Minutes Discussion
ARDEN HILLS CITY COUNCIL - JUNE 25, 2001
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Mayor Probst stated he strongly supported staying with the abbreviated minutes. He noted they
spent more time correcting minutes than with the Planning Commission cases. He added they a
have the tapes available. -
Councilmember Rem stated she did not think omitting information was the way to deal with this
issue. She noted she has sat through Pavement Management Discussions wondering how they
came to that place in the discussion. She added more proofreading could make some ofthe
corrections. She stated that in ongoing discussions it was helpful to know what was covered.
She noted it also helped to focus on where they have been.
Councilmember Aplikowski stated they should receive more than the abbreviated minutes, but
does not think they should cross all the t's. She noted spelling errors could be fixed later. She
added the discussion was important too. She stated she liked the names and addresses of the
people who speak at the public hearings.
Councilmember Grant stated he would like to see the meeting minutes expanded. He noted it
was important to reflect how they arrived at the decisions and the actions that they take. He
added the individual comments of Council members are important from a historical prospective.
Councilmember Larson noted they do minutes for the work sessions very differently from the
council minutes. He added they have been comfortable with those minutes and perhaps that
should be the format they use.
Mr. Lynch stated it was a continuing process and staff would look at the style and format of the
worksession minutes.
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Councilmember Larson stated the minutes should reflect who raised the concern and where they
ended after discussion.
Mayor Probst concurred strongly ",ith Councilmember Larson. He stated if someone has an
issue they could request that the minutes reflect the reasoning behind why he or she voted a
certain way. He noted they would move forward on that basis.
COUNCIL COMMENTS
Councilmember Grant stated the Operations and Finance Committee met and chose to work on
the maintenance facility as a priority issue. He noted they would make recommendations to the
Council. He added this decision was based on the fact this issue has a deadline and the County
would like to move forward quickly.
Councilmember Larson stated the Parks and Recreation Committee meets tomorrow night to get
an update on the Comprehensive Park Plan process. He noted that the first neighborhood
meeting is July 9, 2001.
Councilmember Aplikowski stated the people loved the whole event for the 50th Anniversary. e
She noted many commented they should do it every year. She added it was a lovely day and
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ARDEN HILLS CITY COUNCIL - JUNE 25, 2001
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gave a special thanks to Mr. Moore and the Public Works staff. She noted to date they have
expended $32,500 for the event. She added they have received that much and more from the
sponsors. She stated they still had a few things going on, like the video, history book, and
dedication of City Hall to plan yet. She proposed they rent the horse and buggy and be part of
the New Brighton parade. She noted New Brighton sent their float over to the Arden Hills
parade.
Councilmember Larson stated he thought it was a good idea. He noted New Brighton sent a float
and a couple of businesses. He noted it would be a nice gesture in return.
Mayor Probst stated the event was one of most fun days he has had as Mayor of Arden Hills. He
noted everybody was smiling and a lot of people approached him to ask if it would be an annual
event. He added there are so many people that were not thanked including the staff. He stated
there was a mini-emergency every 30 minutes and they were all handled. He noted they needed
to find a way to thank the volunteers on the committee. He suggested something could be done
at the dedication of City Hall. He thanked Conncilmember Aplikowski for her insistence and
persistence that got this project done.
Councilmember Larson suggested a volunteer picnic this summer.
Councilmember Aplikowski stated it was the result of a good group of people working together.
Councilmember Rem thanked staff for its hard work. She noted some of the staff seemed to be
everywhere all at once. She added it was a great idea to put volunteers in T-shirts. She stated
many people commented on that they should do the event again.
Mayor Probst stated that the Army Reserve is looking to purchase raw land and not looking to
expand the present location. He added that he also has had contact with Mr. Steve Nelson as a
follow up to the Lake Johanna informational meeting.
ADJOURN
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to adjourn the meeting at 9:30 p.m. The motion carried unanimously (5-0).
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, July 9, 2001 at 7:30 p.m. at the Arden Hills
Council chambers.
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DRAFT
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING, PAVEMENT MANAGEMENT MEETING
JULY 9, 2001
6:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the special
City Council meeting at 6:37 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
Lois Rem, City Administrator Joe Lynch, City Engineer Greg Brown,
BRW, and Recording Secretary, Nancy Czajkowski..
Absent:
Councilmember Gregg Larson.
DISSCUSSION
Mayor asked for possible discussion topics. Councilmember Rem responded with the following
topics: standards, PCI ratings, storm drainage and ponding, street width, curb and gutter, worst
first or neighborhood approach. She suggested to begin with the PCI rating. Mr. Brown gave a
presentation on the PCI rating, how it is used and what it was. After discussion, the
Councilmembers agreed the PCI is the proper rating to use to begin the discussion of a potential
project. They further agreed that they should discuss overlay as an option before a street reaches
the drop off point for replacement. They also noted that options in curbing should be offered to
residents.
Mayor Probst raised the issue of whether lack of curb and gutter should prevent a street from
being overlayed. He directed staff to have for the next meeting a list of standards to discuss. He
noted the council would go down the list and find out where there is agreement.
RECESS
At 7:28 p.m., Mayor Probst recessed the meeting and convened the regular meeting in the
City Hall Council Chambers.
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Pavement Management Meeting will be held Monday, July 30, 2001 at 6:30 p.m. at the
Arden Hills Council chambers.
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CITY OF ARDEN HILLS, MINNESOTA DR.,f\FT
REGULAR CITY COUNCIL MEETING
JULY 9, 2001
7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
,
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:33 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
and Lois Rem.
Absent:
Councilmember Gregg Larson.
Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; City
Engineer, Greg Brown, BRW; and Recording Secretary, Nancy Czajkowski.
APPROVAL OF MEETING AGENDA
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to adopt the agenda for the July 9, 2001, regular City Council meeting. The
motion carried unanimously (4-0).
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PUBLIC HEARING - LAKE JOHANNA ORDINANCE
Mayor opened the public hearing at 7:33 p.m.
Mr. Lynch explained the recommendation ofthe City Attorney and the specific changes to the
ordinance. He noted they left the ability to have an area at the 250-foot distance, but removed
the language requiring buoys. He added the City could still place buoys if they wanted to later.
He stated they would not need to change the entire ordinance because they only changed these
portions.
Ms. Nancy Hansen, 3368 Lake Johanna Boulevard, stated she has been a resident for 55 years.
She noted she spoke in favor of dropping the mandatory buoy language. She added she had
asked many times for some way for residents to acquire regulation buoys to place in their
swimming areas. She stated people fear for their personal safety. She noted that these buoys
would not be 250 feet out.
Mr. Darrel Durheim, 1690 Lake Johanna Boulevard, stated he was speaking in favor of what was
being proposed. He congratulated the Council for doing what was requested by those that were
here the last time this was discussed. He noted they did a good job taking care of a minor
complaint without messing with the majority of the ordinance, which was of concern.
. Ms. Roberta Thompson, 3413 Snelling Avenue, thanked the Council and staff for the work done.
She noted they listened to the citizens. She added she was in support of what was proposed. She
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stated the language allows the issue to be addressed if needed. She noted she wanted to make
sure as they move forward they would not lose section 12-30. She added that needed to be
validated that with the DNR.
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Mr. Steve Nelson, 3475 Siems Court, stated he had previously sent a letter with his issues. He
noted the issue was would they have the right to place buoys whether the language was in the
ordinance or not. He added it was in the DNR regulations. He stated he would like the Council
to consider whether they are complying with state requirements on changing the setbacks. He
noted it was confusing for people that they are one of the few lakes, which have a 250-foot
setback. He added he would like the Council to consider changing the 250 feet back to 150 feet,
which the DNR would allow. He stated that it would be less confusing for those using the lake
and would give them a more usable area of the lake. He noted it would also be safer.
Mr. Dan Kuechmeister, 3372 Lake Johanna Boulevard, stated he was not sure why anyone would
want to change from 250 to 150 when no one was enforcing the 150 feet.
Ms. Lisa Abraham, 3511 Siems Court, stated it would be nice ifit was enforceable in the
swimming area. She noted her children were almost run over an hour ago 10 feet off her dock.
She added she would like not to have to be concerned about her children swimming near their
property .
As no one else wished to speak, Mayor Probst closed the public hearing at 7:50 p.m.
Councilmember Aplikowski stated there were two requests for buoys for the swim areas. She
asked how they would be marked other than the City requiring buoys. Ms. Hansen responded
the homeowners could buoy their swim areas now. She stated if they had a source or supply for
buoys, then the homeowner could mark the area himself or herself. She noted that in some of the
lake bays, boats get close. She added marking swimming areas would be of minimal cost to the
lake property owner and easily complied with.
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Councilmember Aplikowski stated the correspondence from one resident said safety required
more policing. She asked if Ramsey County Patrol Officers were out there on the lake. Ms.
Hansen responded the Ramsey County Water Patrol does patrol out on the lake. She stated they
do an incredible job. She noted they respond promptly after being called. She added there used .
to be a citizen patrol. She stated she did not think the response time had ever been longer than 10
minutes on a call.
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to approve Ordinance 330, an Ordinance relating to Lake Surface Use
Regulations, Amending Article 2, Division I, Section 12-16 through 12-19 and
Article 2, Division 2, Sections 12-27 and 12-32, and to direct staff to forward the
changes to the DNR for their review and approval and to publish it upon
acceptance by the DNR. The motion carried unanimously (4-0).
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ARDEN HILLS CITY COUNCIL - JULY 9, 2001
DRAFT
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CONSENT CALENDAR
A.
Claims and Payroll
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to approve the Consent Calendar and authorize execution of all necessary
documents contained therein. The motion carried unanimously (4-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
No public comments were made.
UNFINISHED AND NEW BUSINESS
A.
Planning Cases
1. Case #00-39, Right-of-Way Ordinance
A. Adopt Ordinance #326, Adding Article IV, Section 8-6, Incorporation of
Right-of-Way Management Regulations
B. Adopt Ordinance #327 Relating to Ordinance #326, Incorporation of Right-
of-Way Management Regulations to the City Code, Adding Chapter 360 to
new City Code.
Mr. Lynch explained the changes to the ordinance and correcting the reference to Installation
Requirements, Section 360.1 O.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to adopt Ordinance 326, an Ordinance relating to Construction within public
Right-of-Way Management; adding Article 4, Section 8-6 of the current
municipal code, to adopt Ordinance 327, an Ordinance adding Chapter 360
relating to Right-of-Way Management relating to City Code, and to order a
summary publication of Ordinance 327 as recommended by Staff. The motion
carried unanimously (4-0).
2. Erosion and Sediment Control Ordinance #331
Mr. Lynch explained the Ordinance and that the fee schedule would be adopted on an annual
basis.
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to adopt Ordinance 331, an Ordinance requiring Erosion and Sediment Control for
Land Disturbance Activities within the City of Arden Hills and to order
publication of a summary as recommended by Staff. The motion carried
unanimously (4-0).
ARDEN HILLS CITY COUNCIL - JULY 9, 2001
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B.
Final Pay Request, Allied Blacktop, 2001 SeaIcoating Project
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Mr. Post explained the Change Order and that the contractor's completed work exceeded the
Council not to exceed dollar authorization. He stated City Engineer Brown verified the additional
yardage used on the job.
Mr. Brown stated when they did the estimate they used linear measurement and there are cul-de-
sac bulbs with additional yardage. He noted to verifY quantities he measured the length of the
street, which was close to the estimate. He added he checked the weight of rock and amount of
asphalt material put down. He noted it all checked out to be consistent with what the contractor
stated.
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to approve an increase in Change Order No. I from $14,000 to $16,287.11 and to
authorize final payment to Allied Blacktop for the 2001 Seal Coating Project in
the amount of$52,187.45 as recommended by staff. The motion carried
unanimously (4-0).
C. Change Order #4, Rochon Construction, City Hall Project
Mr. Post explained the five items contained in Change Order No.4. He noted the building
inspector had approved them as reasonable and that staff recommends approval.
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MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to approve Change Order No.4 with Rochon Corporation in the amount of
$3,985. The motion carried unanimously (4-0).
D. Joint Fire Board, Approval of Expenditure
Mr. Lynch eXplained that Councilmember Larson was not able to attend the June 20, 2001
meeting. He noted he was not comfortable with a $117,000 expenditure at this time and had
suggested a compromise in light of the other commitments for the Alliant Tech funds.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to approve the Fire Board Recommendations in the amount of $40,000 as
presented in the July 5, 2001, memo from Terry Post, City Accountant and Joe
Lynch, City Administrator. The motion carried unanimously (4-0).
E. Lake Josephine East Cul-de-sac Construction Update
Mr. Post explained the check from Mr. Rekuski for $10,000 to establish an escrow account for
utility work not completed. He stated Mr. Brown had estimated it would cost less than $10,000
to do work if the city needed to hire to complete the improvement.
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MOTION:
Council member Aplikowski moved and Council member Grant seconded a motion
to approve and accept the public improvements subject to the condition of a
deposit of $10,000 escrow pending final approval by the city engineer or until
further authorization from the City Council and to direct staff to set a timeline.
The motion carried unanimously (4-0).
F. Keithson Pond Easement Acquisition, Proposed Settlement
Mr. Post explained the proposed settlement and referenced the attorney letter noting the fairness
of the offer.
MOTION:
Mayor Probst moved and Councilmember Aplikowski seconded a motion to
approve the provisions of the stipulation settlement agreement and direct staff to
satisfY all requirements related thereto. The motion carried unanimously (4-0).
ADMINISTRATOR COMMENTS
Mr. Lynch stated the Minnesota Army National Guard has agreed on a date and time to meet to
determine where to draw a boundary line. He noted the meeting would be on Thursday, July 12,
2001, at 8:30 am in the Council Chambers.
COUNCIL COMMENTS
Councilmember Grant stated the Operations and Finance Committee would meet on July 19,
2001. He noted he would contact the County to ensure the Committee has an RFQ in order to
prepare for that meeting.
Councilmember Aplikowski stated she attended the wrap up meeting of the Day in the Park
Committee. She noted the Committee's concern about how the council felt about the event. She
added a suggestion for a formal thank you from the council for all the people on that committee.
She added they wanted to do it again with a smaller version next year. She stated many would be
eager to continue. She asked if the committee would handle the new city hall dedication.
Mayor Probst responded he had presumed they were going to handle the dedication or at least
assist with it. He stated there was an open issue to be resolved. He noted at the old city hall
there were a couple of trees and a plaque that had been purchased by families as a
commemoration. He added the trees were not transplantable and he thought they should either
plant one or dedicate one. He stated the families should be consulted and the dedication could be
part ofthe city hall dedication ceremony.
Councilmember Aplikowski suggested the city hall dedication be handled on September 29,
2001 with the big banquet on Saturday and something for the businesses on Friday. She stated
the Arden Hills, Shoreview and New Brighton historical society would be hosting a meeting on
the Arsenal property on August 2, 200 l. She noted the former private TCAAP landowners were
being invited back. She added Shoreview could supply tents if needed. She added there would
be a New Brighton and Mounds View environmental government affairs meeting that would
focus on the 1-35W Corridor Coalition on Tuesday, July 17 from 7:30 to 8:30 am.
ARDEN HILLS CITY COUNCIL - JULY 9, 2001
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Councilmember Aplikowski asked if the sign in the new city hall interior wall would be changed .
to the new logo. Mr. Post responded current plans do not reflect the new logo. The signs should
be changed to incorporate the new logo.
Mayor Probst concurred with Councilmember Aplikowski. He stated if they could not afford the
change to the new logo he would take it out and get a credit from the contractor.
Councilmember Aplikowski publicly thanked staff and the volunteers for their hard work on the
anniversary celebration.
Mayor Probst thought it would be a good idea to sign a formal thank you letter to recognize the
incredible effort that was put forth.
Councilmember Aplikowski stated most of the bills would be in by the end of the week for the
celebration and she would have a proposal for a scaled down version of the celebration by the
next council meeting. She noted the history book and video was coming along slowly.
Councilmember Rem stated she received an invitation for a meeting of the Ramsey County
Commissioners on the Ramsey County Public Works facility tomorrow afternoon from 1:30 to
3:00 p.m.
Mayor Probst stated he received a request from Mr. Vaughan's attorney to meet with the
Councilmembers.
.
Councilmember Aplikowski stated they should meet with all Councilmembers in one room at
one time. Councilmember Rem concurred.
Mayor Probst directed staff to invite Mr. Vaughan's attorney to speak at a future work session.
He stated Ms. Elizabeth Link had asked if she would attend the July 16 worksession. After
discussion, Mayor Probst noted he would tell her it was not necessary for her to be there.
Mayor Probst stated he would be vacationing from August 10 for about two weeks. He
requested staffto attempt a recap on the impact of the recent legislative session. He stated that in
the next newsletter they should run a piece inviting residents to contact staff if they are interested
in purchasing buoys for any of the lakes. He noted if there was interest, then they should
purchase some buoys to be made available at cost.
Councilmember Rem stated the Lake Johanna Improvements Society could look at this issue.
Councilmember Grant stated he was in favor of providing a name, address and cost structure for
buoys. He noted he did not feel they would have enough interest to get a significant discount on
purchase. He added they should leave it to the residents and homeowners to purchase.
.
.
.
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ARDEN HILLS CITY COUNCIL - JULY 9, 2001
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Mayor Probst stated maybe there could be an article on where to purchase, etc. He commended
city staff on handling a water main break during the anniversary celebration. He stated it was a
job well done.
ADJOURN
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to adjourn the meeting at 9: 18 p.m. The motion carried unanimously (4-0).
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, July 16,2001 at 7:30 p.m. at the Arden Hills
Council chambers.
..
DRAFT
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MEETING MINUTES
CITY COUNCIL WORKSESSlON
MONDAY, JULY 16,2001
4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD
CALL TO ORDER
Mayor Probst called the meeting to order at 4:52 p.m. Councilmembers present
were Beverly Aplikowski and Lois Rem. Councilmembers Grant and Larson had
previously advised the Council of their absence at the meeting.
Staff present included City Administrator, Joe Lynch; City Accountant, Terry
Post; Parks & Recreation Director and Interim Public Works Director, Tom
Moore; Building Official, Dave Scherbel; and Recording Secretary, Sheila
Stowell.
The City's Consulting Engineer, Greg Brown, was present, as well as the City's
Planning Consultant, Mike Cronin and City Attorney, Jerry Filla.
ARCHITECTURAL ALLIANCE - CITY HALL SIGNS
.
Peter Vesterholt, City Hall Architect, presented a bench handout illustrating two
options incorporating the new City logo behind the Council dais, and one option
on the exterior ofthe building.
Following discussion, Mr. Vesterholt was directed to incorporate Option I in the
Council Chambers, with the black band included and text deleted. Mr. Vesterholt
was further directed to present options, as discussed, in more refined drawings for
Council's review at the July 30, 2001 regular Council meeting. Mr. Vesterholt
was to relay a message to the contractor to have the masonry workers fill in gap in
stonework on the exterior of the building, and plan to include the building address
number on the exterior of the building and/or monument sign.
RAMSEY COUNTY SHERIFF'S DEPARTMENT - OPERATIONS REVIEW
John Luey and George Altendorfer, former and current Ramsey County Contract
Group Undersheriffs respectively, were present to review operations of this
contracted City service, along with projected 2002 budget requests.
.
Discussion items included possible monthly billing on an actual net expense basis,
rather than an annual adjustment after the budget year; concerns regarding final
legislative action and the required size of the requested increase in the 2002
budget for police protection; the requested addition of one investigator with
related car and training expenses; fairness of the Rice Street Corridor car cost
allocations; additional discussions pending with the Ramsey County Contract
Cities Group at their July 19th scheduled meeting; equipment/maintenance and
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ARDEN HILLS CITY COUNCIL WORKSESSION -JULY 16, 2001 DR...^...FT
facility needs; the D.A.R.E. program; and lack of contact from officers serving the
City. .
Mr. Luey will research and provide the information requested by
Councilmembers and staff; and assured Councilmembers that the department
would work more diligently on their visibility and availability to the community
and residents.
Councilmember Rem left the meeting at 5 :45 p.m. and returned at approximately
6:35 p.m.
LAKE JOHANNA VOLUNTEER FIRE DEPARTMENT (LJVFD) BUDGET
OPERA nONS REVIEW
Fire Chief, Dave Schreier; Deputy Fire Chief, Tim Boehlke; and Department
Treasurer, Paul DeLaforest were present to review the fire contract service's 2001
Operating Budget and Capital Improvement Plan Budget.
Discussion items included a projected increase in the proposed 2002 Operating
Budget substantially to fund the new "duty crew" process, which is currently
being funded by the department with Alliant TechSystems monies, and not
scheduled for initial review for six months; the increase in the number of fire
calls; Fire Marshal vs. full-time Fire Chief; and change of existing by-laws and
other documentation required for hire of a full-time Chief, which will be reflected .
in the 2003 budget, with any 2002 expenditures paid out of Alliant TechSystems
monies.
Further discussion included Alliant TechSystems contract revenue benefits by
community; ownership of Station No. I; and future discussion of both of these
items in a timely fashion.
It was the consensus of those Councilmembers present that the Fire Department
be invited back to the August Worksession if the schedule allowed for discussion
of these two specific items.
ARDEN TOWER DISCUSSION, POTENTIAL SPECIAL USE PERMIT (SUP)
REVOCATION
City Administrator Lynch provided an update regarding the request by Mr.
Vaughan, related to Planning Case 01-] 0, to postpone discussion from July 30th
regular Council meeting to the August 20th Council Worksession.
Discussion items included the need for the City to be as informed as possible prior
to any potential litigation in understanding the contractual relationships between
Vaughan and tower lessees and the City's ability to access that information;
continued delays in this vital code enforcement issue for the safety of the .
,
ARDEN HILLS CITY COUNCIL WORK SESSION - JULY 16, 2001
DlRAF'~T
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community; possible amendment of the City's code; concunence by the State
Building Code Division on safety issues and continued delays; integrity of the
existing tower structure with or without radial ice and/or wind; options available
to Mr. Vaughan; long-term development visions ofthe Gateway Business District
by the City; and a staff review of compliance of other towers within the City and
the need for consistency.
Staff was directed to verify compliance of other towers in the community and any
noncompliance issues. Staff was further directed to direct a letter to Mr. Habiger
ofHKS representing Mr. Vaughan, requesting lease information as a condition of
the City's postponement of this issue, to be provided by Mr. Vaughan prior to the
August 20th Council Worksession discussion.
On a related note, Mayor Probst stated that he will not be present at the August
20th Council W orksession and asked staff to provide sufficient information and
research materials to Councilmember Grant, who will be serving that evening as
Acting Mayor.
RICE CREEK WATERSHED DISTRICT PRESENTATION
.
Janell Miersch, Program Coordinator for Education and Research for the Rice
Creek Watershed District (RCWD) was present, along with Brett Evans of the
RCWD. Also present were Joel Schilling and Beth Peterson from S.E.H., the
City's consulting firm developing the Stormwater Management Plan.
The RCWD representatives provided an overview of their programs and their
desire for support and cooperation with local governments, and confirmed their
commitment to the City's development of the Twin Cities Army Ammunition
Plant (TCAAP).
Further discussion was with regard to the City's development of goals through its
stormwater management plan and their relationship to the goals of the RCWD.
It was announced that a draft of the Stormwater Management Plan was scheduled
for presentation at the City's August 20th Worksession, at which time and as
directed by the City Council, the various affected agencies (i.e., Metropolitan
Council; Rice Creek Watershed District) would be provided a copy for their
review and comment, prior to final adoption scheduled for November 2001.
FINANCE DEPARTMENT
City Accountant, Terry Post, updated Councilmembers on the impacts ofthe
recently completed legislation session and related 2002 Budget ramifications.
e
Discussion items included final status of Homestead and Agricultural Credit Aid
and Local Government Aid; Tax Increment Financing implications; press releases
r
ARDEN HILLS CITY COUNCIL WORKSESSION - JULY 16, 2001
D' ""';. If. f?'"' T
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to inform the public of the legislative implications to the City; no required Truth
in Taxation public hearings in 2001; and whether the Council wished to
incorporate a Pavement Management Plan for 2002.
e
Further discussion included the Council's preference for a proposed 2002
expenditure of approximately $10,000 for next year's Day in the Park event or a
more heavily financed event. It was the consensus of those Councilmembers
present that the $10,000 was sufficient unless a fireworks demonstration was
plarmed to be incorporated again, with fundraising being required for any
additional expenditures due to budget constraints.
Discussion items related to the Day in the Park celebration included independent
organization management of an annual festival; setting a standard for the City's
armual event; continued involvement of the City Events Task Force members, and
potential staff support.
Staff was directed to prepare a projected 2002 Budget with a three percent (3%)
levy increase incorporating the Fire and Sheriffs Department requests for Council
review prior to the Preliminary Levy adoption date of September 17, 2001. Staff
was further directed to request the City's Communication Committee to prepare
an article for the City's newsletter explaining the impacts to the public of this state
legislation.
TWIN CITIES ARMY AMMUNITION PLANT (TCAAP) EXCLUSIVITY
.
Councilmembers discussed the recent exclusivity agreement proposed by The
Mills Corporation and approaches by another consulting firm with a different type
of proposal. It was the consensus of those Councilmembers present that the
Council needed to move forward with the one agreement, or seek others, prior to
pursuing related planning activities and discussion with Rep. McCollum and
TCAAP Phase II development.
Discussion items included use of one of these consulting firms versus the City
attempting development on its own; potential Request for Proposals (RFP's) for
local and/or national private firm assistance; staff and financial resources
required; and a potential timeline.
Staff was directed to provide a non-committal response to The Mills Corporation,
leaving the City's options open at this time. Staff was further directed to make
contact with a local and national consulting development firm for a presentation at
a meeting in the near future, preferably by September. At that time, Council will
make a decision and proceed accordingly, preferably by mid-October.
.
'l
ARDEN HILLS CITY COUNCIL WORKSESSION - JULY 16,2001
[...'.' "".'."" I{. p"r
: 1, \.~cP 5i' \", Ii- .
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SUMP PUMP NOTIFICATIONS
City Administrator Lynch advised Councilmembers that approximately sixty (60)
residences may receive a surcharge on their third quarter utility bill due to their
lack of response in completing a sump pump inspection.
Staff was directed to provide Councilmembers with a copy of the correspondence
to these residents.
WATER TOWER REHABILITATION/EMERGENCY WATER BAN
City Administrator Lynch reviewed a proposed ordinance and resolution drafted
by City Attorney Filla, as a public safety measure in order to provide for an
emergency water ban effective immediately to accommodate the extended time
and scope of repairs to the City's north water tower, and related water pressure
problems. Staff was requested enactment of a sprinkling restriction schedule
north ofI-694.
e
Staff was directed to prepare flyers to be delivered door-to-door to residents and
businesses north of 1-694, explaining the problem and requesting their voluntary
cooperation. Staff was further directed to proceed on an orderly basis to prepare
an Emergency Water Plan to be incorporated for future use. Councilmembers
requested that a copy of the flyer be included in their weekly mail packet for their
information.
COUNCIL COMMENTS
Council member Rem left the meeting at approximately 8:30 p.m.
Councilmember Aplikowski made reference to the Fiftieth Anniversary Wrap-up
Breakfast, scheduled for July 27th.
Mayor Probst provided an update on his recent discussions with Ramsey County
Commissioner Tony Bennett regarding the status of the proposed joint
maintenance facility. Mayor Probst expressed concerns regarding the County's
timetable, and the possibility ofthe City proceeding on its own. Mayor Probst
suggested further discussion at the July 30, 2001 regular City Council meeting.
STAFF DISCUSSION ITEMS
Written reports were presented for Council review and comment from the Public
Works, Parks and Recreation, Recreation Program, Finance and BuildinglCode
Enforcement departments.
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ARDEN HILLS CITY COUNCIL WORKSESSION - JULY 16,2001
ADJOURN
Mayor Probst adjourned the meeting at 8:45 p.m. by consensus.
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CITY OF ARDEN HILLS
ACCOUNTS PAY ABLE CLAIMS REPORT
TO BE APPROVED AT 07/30/01 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCil, MEETING (07109/01)
PAGE 1 OF 3
,,:,.J:;!I;,~: :) ':'e!WjjAt~'::
19732
]9733
19734
]9735
19736
19737
19738
19739
19740
]9741
19742
19743
19744
19745
]9746
19747
]9748
19749
19750
19751
07/09/01
07/]0/0]
07/10/01
07/11/01
07/11/01
07111/01
07/]2/0]
07/12/01
07/]2/01
07/16/01
07116/01
07118/0]
07/]810]
07/19/0]
07123/01
07/25/01
07/25/01
07/25/01
07/25/0 ]
07/25/01
Heikes Farms Inc.
Allied Btackto
GOOf e and M Reilin
r..1N De artment of Revenue
Fortis Benefits
Lakes Coun Service Coo erative
Ha Faces
Void
Ci afEa an
Affini Plus Federal Credit Union
leMA. Retirement Trust-457
Stowell Sheila
Ci of Excelsior
MN artment of Health
Postmaster-St. Paul
North Star Cha ter
Ha Faces
MN State Treasurer
MN State Treasurer
Stowell, Sheila
98.24
52187.45
3433.71
11.00
155.17
3287.71
230.00
0.00
898.00
4 770.00
1.695.66
74.38
25.00
3243.00
] 700.00
65.00
200.00
5 205.48
1913.51
50.09
H drant De osit Return
Final Pa eot-200t Sealcoatin Pro"eet
Sti ulation Settlement A eement C6~91-12953
Sales Tax-June 2001
Jut Lon Term Disabili
Insurance-Au st
De sit-PeIUl Carnival
Void
Summer Field Tri 711 3/0 I-Cascade Ba
Second lul Pa II
Second 1ul Pa 11
Milea e & Parkin Reimbursement
MCFOA Meetin 7/18101
Water Connect Fee 2 01
Pennit #I962-Posta e
Summer Education Conference-Scherbel
Final Pa eDt-Penn Carnival
Buildin Permit Surchar e 1 01
Buildin Permit Surchar e 2 01
Ex ense Reimbursement
Note: Checks for unpaid claims totaling $32,169.42 were mailed on July 10,2001
after approval at the July 9, 2001 Council Meeting. They were check numbers
19671 -19731. This sequence corresponds to unpaid temporary numbers TOI - T6l.
Check numbers 19669 -19670 were llsed for alignment.
Subtotal- Paid Claims
79243.40
Paid Claims From Above -
79,243.40
Add Unpaid Claims. Page 3 of 3 -
178.535.97
Total Accounts Payable Claims
for Council Approval, 07/30/01-
257779.37
..odyI_'''I'''yobl<>'cloim,1
CITY OF ARDEN HILLS
ACCOUNTS PA Y ABLE CLAIMS REPORT
TO BE APPROVED AT 07/30/0I COUNCIL MEETING
PAGE 2 OF 3
UNPAID CLAIMS REGISTER:
'.'tllMl91')t:ijRlM:fJt:' '\XMritritt"h',','
TOI 07/31/01 Accurate Press, Inc. 419.08 Letterhead & Envelooes
T02 07/31101 Allied Audio Services 36.00 50th Anniversarv-Added Equinment
T03 07/31101 American Enllineeriml T estinQ 15.00 Testme-Ree:ular
T04 07/31101 American Red Cross 455.00 First Aid-50th Anniversarv
T05 07/31101 Americana Fireworks Disolav Co. 7500.00 Fireworks-50th Anniversary
T06 07/31/01 Animal Control Services 489.38 DowCat Enforcement-June
T07 07/31101 Animals ofWaltons Hollow 400.00 50th Anniversarv-Extra Hour
T08 07/31/01 Arden Hills Develooment Cornoration 19.049.55 2001-I't HalfPronertv Tax Reimb
T09 07/31/01 Arden Hills Tire & Service Center 506.08 Tire Renair #2-Parks
no 07/31/01 Augies, Inc. 115.84 15 Gal Coffee-50th Anniversarv
TII 07/31101 Berres, Sandra 28.62 MileapelExneose Reimbursement
T12 07/31101 Bifrs, Inc. 491.82 Portable Toilets
TI3 07/31101 Braun Intertec Cornoration 196.75 City Hall Testing-Engineering
TI4 07/31/01 Brock \\!hite Comnanv 1.491.00 CrafeD Rental
TI5 07/31/01 Brunn LuAnn 240.00 Julv Cleanin.-CH
T16 07/31/01 Camo Fire Bovs & Girls 150.00 Babvo:ittino Sunnlies
TI7 07/31/01 Clutcb & U-Joint 216.40 Lift #2.Driveshaft Reoair
Tl8 07/31101 Corporate Exnress 825.90 Office Suoolies & Conv Paner
TI9 07/31/01 Davanni's 31.24 Lunch Meetio. 0711710 I
TIO 07/31/01 Davies Water EQuioment Co. 118.35 Hvdrant Wrench/Sewer Supplies
T21 07/31/01 DeLite Outdoor Advertisinll, Inc. 675.00 Banner-50th Anniversarv
T22 07/31101 Diemer, Christonher 47.33 Milealle Reimbursement
T23 07/31/01 Dinn Bros. 70.75 Art Fair Ribbons
TI4 07/31/01 Downtown Collision I 992.60 Renair #111
T25 07/31/01 Ehlers & Associates Inc. 150.00 EDA Meeting-Bus Subsidy
TI6 07/31/01 First Student, Inc. 691.50 Bus Fee
T27 07/31/01 Fra-Dor Black Dirt & Recvcle 271.58 Black Dirt Black Dirt & Recvcle
TI8 07/31101 Frattallone's Hardware 51.27 J ulv Purchases
T29 07131101 Frekino- Pamela 158.00 Refund-Mini Hawk SPorts Camp
no 07/31/01 Frevberger Scott 29.98 Uniform Purchase-Ol
T31 07/31101 Garvev, Debra 84.00 Refund-LaCrosse Camn
n2 07/31101 Glenwood Im!lewood 14.88 SnrinllWater-CH
T33 07/31/01 Good Time Attractions 195.14 PeIUlV Carnival Prizes
T34 07/31/01 Goober Snort 68.60 Catchers HelmetlLeg Guards
n5 07/31/01 Graineer, Inc. 130.27 Eauinment Rental-Basement
n6 07/31101 Gritz Jackie 26.63 RCSWC Handbook-Lvnch
T37 07/31/01 Independent Snorts Network 800.00 Umnire Services 6/26-7112
n8 07/31/01 Ingraham & Associates, Inc. 634.17 June-Park & Trail Planning
T39 07/31101 Kellv Promotions, Inc. 6 208.42 Shirts-50th Anniversary/Staff
T40 07/31101 Kinko's 379.41 Printing-50th AnniversarvlUB Certification
II Total- Unnaid Claims-- 45,455.54 II
..ndY'OC<OUIIllIp")'abl</cl.o;ml
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 07/30/0I COUNCIL MEETING
PAGE30F3
UNPAID CLAIMS REGISTER:
...rttMli~II(tKIi.iit..(
T41 07/31101 Lillie Suburban Newsoaners 1386.79 50th Anniversan: FlversILe2al Notices
T42 07/31101 L TO Power Eauioment Co. 83.76 Air Filter CUD- Toro #4298
T43 07/31101 Lvnch Joe 22.40 Exnense Reimbursement
T44 07/31/01 McDonald Battery Comnanv 107.91 Batt~-Parks # 13
T45 07/31/01 Menards 86.70 Julv Purchases
T46 07/31/01 Met Council Environmental Services 38,310.67 Ammst Sewer Charl!e
T47 07/31101 Metrocall 50.00 P3Qer Renlacement
T48 07/31/01 Michael Cronin & Associates 3612.50 Planning Services 6/01
T49 07/31101 Michaels 152.56 Safetv Carno Suoolies
TSO 07/31101 Michels, Jennie 73.26 Boat Parade Reimbursement-50th Anniv
T51 07/31/01 Midwest Asohalt Corn 1131.23 Road Repair Materials
T52 07/31101 Mike's Tree Service 526.11 Tree Removal-Thorn Drive
T53 07/31/01 .MN Recreation & Park Assoc. 60.00 Workshon-9/27-0Ison
TS4 07/31/01 Moore, Thomas 582.39 Milealle Reimbursement
T55 07/31/01 Natale's Caffe Inc. 58.32 Council Worksession 7/16
TS6 07/31/01 NCPERS Grouo Life Ins 36.00 PERA Life-August
T57 07/3]101 North Metro Insoection, Inc. I 995.20 June Electrical Insoections
T58 07/31/01 Northern Tool & EauiD 119.63 Paint Sunnlies/12V Pumn #54
TS9 07/31/01 Olson, Michelle 79.69 Mileal!e/Expense Reimbursement
T60 07/31/01 Orkin Pest Control 175.72 Bu" Extermination-4364 WRLR
T6] 07/31/01 Pace Analvtical 3]9.00 Water Testino-lulv 2001
T62 07/31/01 Peterson, Fram & Berlffi1an 5 879.02 June LeRaI Fees
T63 07/31/01 Post, Terrance 50.38 Mileaoe Reimbursement
T64 07/31/0] Postmaster - St. Paul 125.00 BRM Permit # 1962
T65 07/31/01 Prizment Anna 84.00 Reftmd-LaCrosse Camn
T66 07/31/0] Purchase Power I 388.00 Postap"e-Meter
T67 07/31/01 Ramsev County 103.89 2001 Taxes.]450 Co Rd G W
T68 07/31/01 Ramsey County 59210.03 Julv Law EnforcemenUFuel Purchases
T69 07/31/01 Roseville City of 3615.]6 (9) Comoaa Color Monitors
T70 07/31/01 Sallv Distributors 94.23 Pennv Carnival Prizes
T71 07/31/01 Short Elliott Hendrickson, Inc 5 532.36 Local SWM Plan-6/0 1
T72 07/31/01 Stanton Group 100.00 FSA Admin Fees-June
T73 07/31/01 Sweeney. Pam 11.13 MileagelExoense Reimbursement
T74 07/31/01 T amet Stores 184.87 50th Anniversarv/PlaY2Tound
T75 07/31/01 Timesaver Off-Site Secretarial 475.00 Recording Secretary
T76 07/31/01 TruPTeen-Chemlawn 240.69 Weed Control-Arden Oaks
T77 07/31/01 United Business Machines 12.78 Okidata Ribbons
Tn 07/31/01 Vadnais Heights City of 180.00 Summer Trio 6/29/01
T79 07/31101 West Weld 125.91 Shon Sunnlies
T80 07/31/01 Xce1 EnerllV 6088.93 JunelJulv Service
T81 07/31/01 Xerox Comoration 609.21 June Base ChgfExcess
Subtotal, Page 3 of 3 - 133,080.43
PaRe 2 of 3 Broup"ht Forward _ 45455.54
Total Unnaid Claims-- 178,535.97
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LABOR RELATIONS ASSOCIATES, INC.
7501 Golden Valley Road
Golden Valley, Minnesota 55427
763/546-1470
FAX: 763/546-1552
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MAY 1 7 2001
CITY Oi:A~''';'''' . .
, 'Hr.,,, f-!,}l"
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May 15, 2001
PROPOSAL TO REVIEW AND REVISE
JOB DESCRIPTIONS, JOB EVALUATION SYSTEM
AND THE DEVELOPMENT OF A COMPENSATION SYSTEM
FOR THE CITY OF ARDEN HILLS
FROM
LABOR RELATIONS ASSOCIATES, INC.
TO:
Joseph Lynch
City Administrator
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55t 12-3923
FROM:
Ann Antonsen
Consultant
A.
PURPOSE
To review and revise job descriptions, job evaluation system and compensation systems for the
City of Arden Hills consistent with State and Federal law, general principals of equitable
compensation, and the City's financial resources.
B.
MANAGEMENT STRUCTURE
(
The analysis of the job descriptions, job evaluation and compensation systems to meet the
objectives outlined will be under the direction of Ann Antonsen, Consultant. Assisting will Judy
Skauge and Sheri Chesness,
C. WORK PLAN - REVISE JOB DESCRIPTIONS TO IDENTIFY ESSENTIAL JOB
FUNCTIONS UNDER ADA
1. Meet with Department Heads, Supervisors and employees to explain the process
whereby each of the City's job descriptions are reviewed and those areas which need
deletion, modification, or additions identified.
2.
An employee in each job classification will fill out a job information questionnaire in which
they will identify the essential duties and responsibilities of the position, supervisory
responsibilities, educational requirements, knowledge and skill requirements, physical
demands, and work environment. These questionnaire's will be reviewed by the
employee's department head and by the City Administrator.
1
,
3.
LRA will use this information to develop preliminary job descriptions for each position.
~
4.
Preliminary job descriptions will be reviewed by the employee, the employee's
department head and the City Administrator and any revisions will be made.
-
5. LRA will revise and finalize job descriptions.
6. Finalized job descriptions will be reviewed to determine exempVnon-exempt status under
FLSA standards.
D. WORK PLAN - REVISE THE JOB EVALUATION SYSTEM
1. Revise the current job evaluation system as required by Minnesota Statutes 471.994
utilizing a Job Evaluation System which measures the following factors, as required by
law:
a. Skill;
b. Effort:
c. Responsibility; and,
d. Working Conditions.
2. The process used in updating the current system will include use of the finalized job
descriptions, questionnaires and input from City management staff.
3.
Upon establishment of preliminary points for all City job classifications, the point
hierarchy will be released to City employees and employees will be given ten (10) days
in which to request reconsideration of their points.
.
4. Upon completion of the request for reconsideration process, final points will be
established and submitted to the City Council for adoption.
E. WORK PLAN - DEVELOPMENT OF A COMPENSATION SYSTEM
1. Identify appropriate external market comparisons for selected benchmark jobs based on
similar organizational structure, job responsibilities, scope of authority, financial, socio-
economic, and other relevant factors.
2. Review salary relationships (wage and wage equivalents) between City employees.
Identify patterns of comparison which have contributed to existing compensation
differentials.
3. Analyze and compare internal and external compensation levels and structures.
Determine variance between internal and external comparisons.
4.
Develop preliminary recommendations for a City salary structure based on internal and
external comparisons. Conduct statistical and other analyses to determine whether
preliminary recommendations comply with the "equitable" and "reasonable"
compensation relationship standards required by the State Local government Pay Equity
Act, other State and Federal legislation, and with generally accepted principles of
compensation equity.
e
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e.
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.
5.
Revise recommendations as necessary to meet applicable legal and practical
compensation requirements.
6.
Present recommendations and guidelines to City officials'.
7. Revise recommendations as necessary to meet City officials' concerns.
F. PROJECT TIMETABLE AND ESTIMATED COSTS
1. The project Is expected to require approximately 6 months from initiation to completion.
2. Estimated costs:
a.
Revise Job Descriptions
(For 7 positions)
Update Job Evaluation Study
Market Study
Develop Compensation System
$ 1,435.00
b.
c.
d.
$ 2,775.00
$ 3,525.00
$ 4,050.00
TOTAL PROPOSAL
$11,785.00
LRA would also be available to advise and assist the City of Arden Hills on an hourly
basis should the City choose to perform any or all of the above mentioned projects
themselves. LRA's current hourly rate for subscribers is $82.00
G.
BIOGRAPHICAL SUMMARIES
Ann Antnn~p-n
Ann Antonsen, Consultant, received a BA degree in Psychology from the University of
Minnesota. Her responsibilities include developmenVdesign of compensation systems under
the State pay equity legislation; contract negotiations, mediation and arbitration; grievance
arbitration; and handling of compiaints under equal employment and Americans with Disabilities
legislation.
.Iudy !;k"ugE>
Judy Skauge's human resource experience includes six years as the Personnel Director for the
City of Moorhead, personnel manager with a manufacturing company, and training and
development coordinator and work management analyst in the health insurance industry. Her
present responsibilities include the development of personnel policies and compensation
systems and contract negotiation and arbitration.
~t1F~ri C':hp-~np.~~
Sheri Chesness received a BA degree in Public Administration and Political Science from Saint
Cloud State University and is currently working towards her MA degree in Public Administration
from Minnesota State University, Mankato. Her responsibilities include recruitment and
selection services, development of job descriptions, pay equity analysis, and the development of
compensation systems.
3
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H.
Labor Relation Associates, Inc. has completed similar projects for the following clients:
Belle Plaine
Bemidji
Blue Earth
Buffalo
Cottonwood County
Deephaven
Mahtomedi
Mankato
Marshall
Melrose
Melrose
Minneota
Moorhead
Murray County
Ramsey
Robbinsdale
Rosemount
St. Louis Park
Spring Lake Park
Tracy
'.
and is currently in the process of similar projects for the following clients:
Circle Pines
Crow Wing County
Isanti
Madelia
Moorhead Public Housing
White Bear Township
Zumbrota
I. REFERENCES
Mr. William S. Joynes
City Manager
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Ms. Laureen Bodin
Assistant City Administrator
City of Buffalo
212 Central Avenue
Buffalo, MN 55313
.
Mr. Michael Johnson
City Administrator
City of Marshall
P. O. Box 477
Marshall, MN 56258-0477
Ms. Marcia Glick
Assistant City Manager
City of Robbinsdale
4100 Lakeview Avenue
Robbinsdale, MN 55422
Ms. Rose Ann Inderrieden
City Administrator
City of Melrose
225 East 1 sl Street North
Melrose, MN 55068-0216
Mr. Eric Sorensen
City Manager
City of Winona
P.O. Box 378
Winona, MN 55987-0378
.
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. J.
CURRENT CLIENTS
Labor Relations Associates, Inc. currently represents and/or consults with the following public
employers:
r:ITIFS
Albert Lea
Anoka
Arden Hills
Arlington
Austin
Baxter
Bayport
Becker
Belle Plalne
Bemldjl
Benson
Biwabik
Blaine
Bloomington
Blue Earth
Brainerd
Brooklyn Center
Brooklyn Park
Buffalo
Burnsville
Byron
Chanhassen
Chaska
Circle Pines
Cloquet
Coleraine
Columbia Heights
Coon Rapids
Corcoran
Collage Grove
Crookston
Crystal
Dayton
Deephaven
Detroit Lakes
East Grand Forks
Eden Prairie
Edina
Elk River
Ely
Fairmont
Faribault
Farmington
Fergus Falls
Forest Lake
Fridley
Glenwood
Golden Valley
Hastings
Hopkins
Inver Grove Heights
Isanti
Itasca
Jordan
Kasson
La Crescent
Lake Crystal
Lexington
Uno Lakes
Long Prairie
Luverne
Madelia
Mahnomen
Mahtomedi
Mankato
Maplewood
Marshall
Melrose
Mendota Heights
Minneota
Minnetonka
Minnetrista
Moorhead
Mora
Morris
Mounds View
New Brighton
New Hope
New Ulm
Newport
North St. Paul
Northfield
Oak Park Heights
Orono
Osseo
Owatonna
Pelican Rapids
Plymouth
Prior Lake
Ramsey
Red Wing
Redwood Falls
River Falls, WI
Robbinsdale
Rosemount
Roseville
St. Anthony
St. James
St. Louis Park
St. Paul Park
St. Peter
Shakopee
Shelly
Shoreview
Shorewood
South St. Paul
Spring Lake Park
Spring Valley
Staples
Stillwater
Thief River Falls
Tracy
Vadnais Heights
Victoria
Virginia
Wadena
Waseca
Wayzata
Westbrook
West St. Paul
Windom
Winona
Worthington
Woodbury
5
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COLJNTIES
.e
Blue Earth County
Cottonwood County
Cottonwood-Jackson Community Health Services
Crow Wing County
Douglas County Hospital
Goodhue County
Goodhue/Wabasha Community Health Services
Hennepin County
Jackson County
Lincoln, Lyon, Murray and Pipestone Counties Community Health Services
Lyon County
Murray County
Nobles County
Pipestone County Medical Center
Redwood County
MFTROPOIITAN AGFNCIFS
Association of Metropolitan Municipalities
Metropolitan Airports Commission
Metropolitan Council
Public Housing Agency of St. Paul
.
PIIRI 1(; IITII ITIFS
Brainerd
Lakefield
Moorhead
Preston
Spring Valley
Virginia
Westbrook
OTHFRS
League of Minnesota Cities
State of Minnesota Department of Employee Relations
.
6
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~
~~HILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
July 25, 2001
TO:
Planning Commission
Mike Cronin, Interim City Planner dt (i::tf1t... ttL~
FROM:
SUBJECT:
Case #01-21, Garage Variance
Robert/Cynthia Teeling, 3346 Lake Johanna Blvd.
Request:
The owners of the home at 3346 Lake Johanna Blvd. are proposing to replace an existing one car
garage with a new two car garage. Both the present and proposed garage are located in what
technically is the front (street) side of this residence located on Lake Johanna. Therefore, a
variance from the required front yard setback is requested. The new garage will be forward and
north of the present garage, and mirror the garage at 3352. It would be located on an unpaved
area now used for parking and storage of a boat.
Backl!round:
The homes along this part of the Lake Johanna Boulevard drop steeply down to the lake. The
elevation of the present garage and parking area are maintained by a retaining wall. The two
homes to the north and the three homes to the south all have double car garages. The garages on
the newer or remodeled homes, 3342 and 3330 are attached with driveways leading down to
them, while the older homes 3356, 3352, and 3336, and the present 3346, all have garages at the
elevation of Lake Johanna Blvd. and located totally within the front setback.
The garage on the property directly to the north is located on the front property line, the garage
on the property directly to the south is attached to the home, and the view of the present and new
garage is buffered by a lilac hedge.
No home is located directly across Lake Johanna Blvd. from the Teelings.
Standards:
The Conditions required for a Variance are found in Section 8. Administration and Procedures,
4. Variances, c. and d. in the Code. They basically require:
I
1. The conditions present on the property create a hardship in meeting the standards of the
Code and prohibit, rather than make inconvenient or expensive, reasonable development
without the requested variance.
2. The conditions on the property that create the hardship are not present on other similarly
sized lots in the same district.
3. The relationships with abutting property will not be adversely affected by granting the
vanance.
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Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial conditions.
4. Table for additional information.
Recommendation:
Staff recommends the Commission recommend approval of the variances requested by Robert
and Cynthia Teeling, as required by their site plan, at 3346 Lake Johanna Blvd. to replace their
existing one car garage with a new two car garage, finding:
1. The lakefront location of this property, the steep slope from the roadway to the lake, and
the impracticality expanding the depth or the width ofthis property, and the location of
the present home on the site prohibit a conforming location for a garage. Development of
a two car garage is a reasonable and expected part of the permitted residential use ofthe
property. e
2. The above conditions that create this hardship are unique and have not been created by
the present owner.
3. Due to the existing garage location, the present use for parking of the remainder of the
front yard ofthe property, the location of the garage on the property to the north, and the
relationship of the proposed garage, the present garage on the property to the south, and
the living areas ofthe home to the south, and the typical location of garages along Lake
Johanna Blvd. of properties with lake frontage, the surrounding properties should not be
adversely affected by granting the variance to permit construction in the proposed
location.
4. Applicants will pave the driveway as required by Code and contact the Rice Creek
Watershed District.
This Planning Case will be heard at the Monday, July 30,2001 regular meeting of the City
Council.
.
2
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.
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Request for Variance
for
Construction of a Two-Car Garage at
3346 Lake Johanna Blvd.
and Removal of Existing Single Car Garage
Submitted by
Robert and Cynthia Teeling
June 4, 2001
To the City of Arden Hills:
We propose to have a two-car garage, constructed by Sussel Builders, built to replace
the existing single car garage. The location of both buildings is considered the front
yard by the city. Our lot has Lake Johanna Boulevard on the west side and Lake
Johanna on the east side. We are requesting the variance in order to make use of our
property in similar fashion to our neighbors around the lake, and to have a place for
both of our vehicles. The current single car garage will be removed.
1. The circumstances are unique to the lake property as construction on the
lakeside would not likely be approved by the DNR, city of Arden Hills or Rice Creek
Watershed district because the building would be within the 75 foot set back
requirement. In addition, putting a driveway to the backyard (lakeside) would require
cutting down three 100 yr. old maple trees and one 50 yr. old spruce. There would
have to be extensive grading and fill because of the topography of the lot. This would
change the drainage flow for many neighbors and increase run off to the lake.
Removal of the existing garage would also address EXCEL Energy's concern
about the location of a gasline they believe is under that structure.
2. If the spirit and intent of the zoning codes is to allow owners to develop their
property for reasonable use while paying attention to the aesthetics of the immediate
neighborhood, this project is in keeping with the spirit and intent of those codes. We
plan to match the next door neighbor's existing garage in height, length, width, set
back and roofline. All the other garages on the lakeside of Lake Johannan Blvd. are in
the "front yard."
3. Without the variance being granted, we will not have an option for a two car
garage, which we need to keep our property looking neat and clean. Neither will we
have a place to protect our vehicles from the weather and vandalism. Because of an
existing sewer feeder line in the middle of our front yard, over which nothing can be
built, there is no other place to put this garage.
4. The hardship was created over 80 years ago with the first building on this lot.
We purchased this lot and the buildings currently on it in 1986.
5. Since we will be matching the immediate neighbor's garage in all aspects, it will
be in keeping with the character of the neighborhood. Placement of the proposed
garage would not obstruct the view of any of the neighbors, and would not cause any
safety issues for access to Lake Johanna Blvd.
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Case 1101-21
Teeling
3346 Lake Johanna Blvd
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CITY OF ARDEN HILLS PUBLIC HEARING NOTICE
TO:
Arden Hills Property Owners within 350 feet ofproperty.
APPLICANT:
Robert/Cynthia Teeling, 3346 Lake Johanna Blvd., Arden Hills, MN
55112
PURPOSE:
The applicant is requesting a variance to build a two-car garage to
replace the existing single-car garage, to be located in the front yard of
the lot on Lake Johanna Boulevard.
LOCATION OF
PROPERTIES
The legal description of the property is available for review at the
Arden Hills City Hall.
The property is generally located at 3346 Lake Johanna Blvd., Arden
Hills, MN 55112.
e
TIME AND DATES
OF MEETINGS:
The Planning Commission Meeting is Wednesday, July 18th, 2001
starting @ 7:30 p.m.
MEETING
LOCATION:
HOW TO
PARTICIPATE:
Arden Hills City Hall Council Chambers, 4364 W. Round Lake Road
1.
2.
You may attend the meeting; or
You may send a letter to: Mike Cronin, Interim City
Planner, City of Arden Hills, 4364 W. Round Lake
Road, Arden Hills, MN 55112 or fax to 651-634-5137.
ANY QUESTIONS:
Call the City Planner at 651-634-5120 with the following information:
Planning Case #01-21, Variance (garage).
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CITY OF ARDEN HILLS PUBLIC HEARING NOTICE
TO:
Arden Hills Property Owners within 350 feet of property.
APPLICANT:
Robert/Cynthia Teeling, 3346 Lake Johanna Blvd" Arden Hills, MN
55112
PURPOSE:
The applicant is requesting a variance to build a two-car garage to
replace the existing single-car garage, to be located in the front yard of
the lot on Lake Johanna Boulevard.
LOCATION OF
PROPERTIES
The legal description of the property is available for review at the
Arden Hills City Hall.
The property is generally located at 3346 Lake Johanna Blvd., Arden
Hills, MN 55112.
TIME AND DATES The Planning Commission Meeting is Wednesday, July 18th, 2001 a
OF MEETINGS: starting @ 7:30 p.m. .,
MEETING
LOCATION:
HOW TO
PARTICIPATE:
Arden Hills City HaJJ Council Chambers, 4364 W. Round Lake Road
1.
2.
You may attend the meeting; or
You may send a letter to: Mike Cronin, Interim City
Planner, City of Arden Hills, 4364 W. Round Lake
Road, Arden Hills, MN 55112 or fax to 651-634-5137.
ANY QUESTIONS:
Call the City Planner at 651-634-5120 with the following information:
Planning Case #01-21, Variance (garage).
Our property is immediately to the south of the subject
applicants property. We have discussed the project with
them and find no problem with it.
Sam and Barb Clark
3342 Lake Johanna Blvd.
651-636-8886
~M.~.O
MoJuVQ.~
7(11/01
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June 19, 2001
" ,C '''ne c
(, 1. {tJU1
Mr. Joe Lynch
City Administrator
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112-5794
fL:;";,'/
1, j
LLS
RE: Planning Case No. 10-09 Final Plat at the NE Quadrant ofI-694 & 1-35W
Dear Mr. Lynch:
As per Item 4 of your letter dated June 4,2001, the final plat must be recorded with Ramsey
County within 60 days after the date of approval. Since the City Council approved the plan on
May 29, 2001, the plat would have to be filed by July 28, 2001.
Chesapeake Companies is requesting an extension of the 60 days for filing. The original closing
date for the purchase of the property from Morris Communication was July 13, 2001. Due to
various circumstances, the closing has been delayed to September 20,2001. Therefore, we are
requesting an extension of time to file the approved final plat by sixty (60) days.
Please call me at 952-847-2445 to let me know what else is required to facilitate our request.
Sincerely,
~~
Diane Fredeen
ControllerlDevelopment Coordinator
DF/amb
11100 WAYZATA BOULE\'.ARD . SUITE 766. MII'NETONK:\, l'\lI='!:'\E~OTA S5,')05
TELEPIIONE (952) 847-2444 . FA...\: (952) 595-8247
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CITY PLANNING COMMISSION
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
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A RESOLUTION EXTENDING THE TIME PERIOD
FOR RECORDING THE FINAL PLAT IN THE NE QUADRANT OF 1-694 AND I-24W
PLANNING CASE #01-09
WHEREAS, as one of the conditions for approval of this Plat, the Commission required the
final Plat be recorded within 60 days of the date of City approval, and;
WHEREAS, the final City approval occurred on May 29,2001, requiring the Plat to be filed no
later than July 28,2001, and;
WHEREAS, the original closing date of July 13,2001, has been postponed by Morris
Communications, and is now scheduled for September 20,2001, and;
WHEREAS, Chesapeake Companies has requested an extension of the time required to file the
Final Plat beyond July 28,2001.
NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Arden
Hills, the Commission hereby extends its condition on the filing of the Final Plat to that time no _
later than 60 days after the closing of the sale of the property by Morris Communications to _
Chesapeake Companies.
PASSED AND ADOPTED BY THE CITY PLANNING COMMISSION OF THE CITY
OF ARDEN HILLS THIS 18th DAY OF JULY, 2001.
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION EXTENDING THE TIME PERIOD
FOR RECORDING THE FINAL PLAT IN THE NE QUADRANT OF 1-694 AND 1-24W
PLANNING CASE #01-09
WHEREAS, as one of the conditions for approval of this Plat, the Commission required the
final Plat be recorded within 60 days of the date of City approval, and;
WHEREAS, the final City approval occurred on May 29,2001, requiring the Plat to be filed no
later than July 28, 2001, and;
WHEREAS, the original closing date of July 13,2001, has been postponed by Morris
Communications, and is now scheduled for September 20, 2001, and;
WHEREAS, Chesapeake Companies has requested an extension of the time required to file the
Final Plat beyond July 28,2001.
NOW THEREFORE, BE IT RESOLVED by the Planning Commission ofthe City of Arden
Hills, the Commission hereby extends its condition on the filing of the Final Plat to that time no
later than 60 days after the closing of the sale of the property by Morris Communications to
Chesapeake Companies.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 18th DAY OF JULY, 2001.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPH P. LYNCH, CITY ADMINISTRATOR
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~~ILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE: July 26, 2001
TO: Mayor and City Council
FROM: Mike Cronin, Interim City Plannerd~1'1G
SUBJECT: Case #01-15, Codification
City of Arden Hills Flood Plain Ordinance (First Review)
Request
The City of Arden Hills requests codification of the Flood Plain Ordinance (Exhibit A) into the
Zoning Ordinance as a new Section 13 - Flood Plains, and adoption of the present Flood Plain
Area Map and the delineated Floodway and Flood Fringe Districts as an overlay to the City's
Zoning Map.
Back~round
The Flood Plain Ordinance, Ordinance #283, was reviewed and adopted in October 1991.
During the City's codification process, the decision was made this Ordinance should be
incorporated into the Zoning Ordinance.
The city is required to adopt and enforce regulations for development within Flood Plain areas,
the affected areas in the City are unchanged from those originally mapped by the Federal
Emergency Management Agency, and the regulations are enforceable and working well.
Therefore, no amendments to the original ordinance are proposed as part of this codification.
The mapped flood plain areas are divided into three districts. In the Floodway district, where the
prevention of any obstruction to the flow of floodwaters is the objective, no permanent structures
are permitted. In the Flood Fringe district, the objective is prevention of damage from flooding
and the preservation of flood water storage capacity. Development is generally permitted in the
Flood Fringe district if elevated above the predicted flood elevation, or depending on the use,
through flood proofing construction techniques. The specific regulations are found at 9.5-29 in
the Ordinance.
The Ordinance also provides for variances (9.5-43), regulation of non conforming uses (9.5-61)
and adoption ofthe Flood Plain Map (9.5-12).
1
Options
1. Recommend approval as submitted.
2. Recommend approval with amendments.
3. Recommend denial with until further amended
4. Table for additional information
Recommendations
Staff recommends that the proposed Flood Plain Ordinance #331, to consider codification of the
Flood Plain Ordinance into the Zoning Ordinance as new "Section 13: Flood Plains", be
presented to the City Council at the July 30, 2001 City Council meeting for a "first read". If
acceptable at that time, a public hearing will be held at the City Council meeting a month later
(August 27,2001) for "second read" and adoption of the Ordinance.
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 331
FLOOD PLAIN MANAGEMENT
AN ORDINANCE AMENDING
CHAPTER 9.5 OF THE ARDEN HILLS CITY CODE,
9.5-1 Statutorv Authorization. This Chapter is enacted pursuant to the provisions of M.S.
103F and 462.357, which authorize local government units to adopt regulations designed
to minimize flood losses.
9.5-2 Findinl!s of Fact
Subd. 1. Hazards Exist. The flood hazard areas of the City are subject to periodic
inundation which results in potential loss of life, loss of property, health and safety
hazards, disruption of commerce and governmental services, extraordinary public
expenditures or flood protection and relief, and impairment of the tax base, all of which
adversely affect the public health, safety, and general welfare.
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Subd. 2. Method Used to Analvze Flood Hazards. There regulations of this Chapter are
based upon a reasonable method of analyzing flood hazards which is consistent with the
standards established by the Minnesota Department of Natural Resources.
9.5-3
Statement of Purpose. It shall be the pmpose of this Chapter to promote the public
health, safety, and general welfare and to minimize those losses described in Subsection
1300.02 and by other provisions contained in this Chapter.
9.5-4 Zoninl! Ordinance. The City of Arden Hill's Zoning Ordinance is adopted by reference
and made a part of this Chapter as if set out in full.
9.5-4 Rel!ulatorv Flood Protection Elevation. The Regulatory Flood Protection Elevation
shall be an elevation no lower than one foot above the elevation of the regional flood plus
any increases in flood elevation caused by encroachments on the flood plain that result
from designation of a floodway.
9.5-5 Administrator. The City Administrator or other official designated by the City Council
shall administer and enforce this Chapter. If the City Administrator finds a violation of
the provisions of this Chapter the City Administrator shall notifY the person responsible
for the violation in accordance with the procedures stated in Section 1370.
.
9.5-11 Lands to Which Rel!ulations Applv. These regulations of this Chapter shall apply to all
lands within the City as shown on the Official Zoning Map and/or the attachments thereto
as being located within the boundaries of the Floodway, Flood Fringe, or General Flood
Plain Districts.
9.5 - 1
9.5-12 Establishment of Official Zonin!! Map. The Official Zoning Map together with all
materials attached thereto shall be adopted by reference and declared to be a part of this
Chapter as if set out here in full. The attached material shall include the Flood Insurance ..
Study for the City prepared by the Federal Insurance Administration and the Flood ..
Boundary and Floodway Map and Flood Insurance Rate Map. The Official Zoning Map
shall be on file in the Office of the City Administrator.
9.5-13 Interpretation
Subd. 1. Minimum Standards. In their interpretation and application, these regulations
of this Chapter shall be held to be minimum requirements and shall be liberally construed
in favor of the City and shall not be deemed a limitation or repeal of any other powers
granted by State Statutes.
Subd. 2. Boundaries. The boundaries of the zoning districts shall be determined by
scaling distances on the Official Zoning Map. Where interpretation is needed as to the
exact location of the boundaries of the district as shown on the Official Zoning Map, as
for example where there appears to be a conflict between a mapped boundary and actual
field conditions and there is a formal appeal of the decision of the Zoning Administrator,
the Board of Adjustment shall make the necessary interpretation. All decisions shall be
based on elevations on the regional (lOO-year) flood profile and other available technical
data. Any person contesting the location of the district boundaries shall be given a
reasonable opportunity to present his or her case to the Board and to submit technical
evidence.
9.5-14 Comoliance with District Re!!ulations. No new structure or land shall be used and no
structure shall be located, extended, converted, or structurally altered without full
compliance with the terms of this Chapter and other applicable regulations. Within the
Floodway, Flood Fringe and General Flood Plain Districts, all uses not listed as permitted
uses or special uses shall be prohibited. In addition, a caution shall be provided here that:
.
A. New manufactured homes, replacement manufactured homes and certain
travel trailers and travel vehicles shall be subj ect to the general provisions
of this Chapter and specifically Section 1340.
B. Modifications, additions, structural alterations or repair after damage to
existing nonconforming structures and nonconforming uses of structures
or land are regulated by the general provisions of this Chapter and
specifically Section 1360; and
C. As-built elevations for elevated or flood proofed structures shall be
certified by ground surveys and flood proofing techniques shall be
designed and certified by a registered professional engineer or architect as
specified in the general provisions of this Chapter and specifically as
stated in Section 1350.
9.5-15 Abro!!ation and Greater Restrictions. These regulations of this Chapter shall not be
intended to repeal, abrogate, or impair any existing easements, covenants, or deed
restrictions. However, where the provisions of these regulations of this Chapter impose
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9.5 - 2
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greater restrictions, the greater restnctlOns shall prevail. All other City regulations
inconsistent with this Chapter shall hereby be suspended to the extent of the
inconsistency only.
9.5-16 Warnin~ and Disclaimer of Liabilitv. The provisions of this Chapter do not imply that
areas outside the flood plain districts or land uses permitted within the districts will be
free from flooding or flood damages. This Chapter shall not create liability on the part of
the City or any officer or employee of the City for any flood damages that result from
reliance on this Chapter or any administrative decision lawfully made under the authority
of this Chapter.
9.5-18 Definitions. Unless specifically defined below, words or phrases used in this Chapter
shall be interpreted so as to give them the same meaning as they have in common usage
and so as to give this Chapter its most reasonable application.
Subd. 1. Accessory Use or Structure. "Accessory Use or Structure" shall mean a use or
structure on the same lot with, and of a nature customarily incidental and subordinate to,
the principal use or structure.
Subd. 2. Basement. "Basement" shall mean any area of a structure, including crawl
spaces, having its floor or base subgrade (below ground level) on all four sides,
regardless ofthe depth of excavation below ground level.
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Subd. 3. Equal Del!ree of Encroachment. "Equal Degree of Encroachment" shall mean
a method of determining the location of floodway boundaries so the flood plain lands on
both sides of a stream are capable of conveying a proportionate share of flood flows.
Subd. 4. Flood. "Flood" shall mean a temporary increase in the flow or stage of a stream
or in the stage of a wetland or lake that results in the inundation of normally dry areas.
Subd. 5. Flood FreQuencv. "Flood Frequency" shall mean the frequency for which it is
expected that a specific flood stage or discharge may be equaled or exceeded.
Subd. 6. Flood Frinl!e. "Flood Fringe" shall mean that portion of the flood plain outside
of the floodway. Flood fringe is synonymous with the term "floodway fringe" used in the
Flood Insurance Study for the City.
Subd. 7. Flood Plain. "Flood Plain" shall mean the beds proper and the areas adjoining a
wetland, lake or watercourse which have been or may be covered by the regional flood.
Subd. 8. Flood-Proofinl!. "Flood-Proofing" shall mean a combination of structural
provisions, changes, or adjustments to properties and structures subject to flooding,
primarily for the reduction or elimination of flood damages.
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Subd. 9. Floodwav. "Floodway" shall mean the bed of a wetland or lake and the channel
of a watercourse and those portions of the adjoining flood plain which are reasonably
required to carry or store the regional flood discharge.
9.5 - 3
Subd. 10. Obstruction. "Obstruction" shall mean any dam, wall, wharf, embankment,
levee, dike, pile, abutment, projection, excavation, channel, modification, culvert,
building, wire, fence, stockpile, refuse, fill, structure, or matter in, along, across, or ...
projecting into any channel, watercourse, or regulatory flood plain which may impede, .-
retard, or change the direction of the flow of water, either in itself or by catching or
collecting debris carried by such water.
Subd. 11. Princiual Use or Structure. "Principal Use or Structure" shall mean all uses
or structures that are not accessory uses or structures.
Subd. 12. Reach. "Reach" shall mean a hydraulic engineering term to describe a
longitudinal segment of a stream or river influenced by a natural or man-made
obstruction. In an urban area, the segment of a stream or river between two consecutive
bridge crossings would most typically constitute a reach.
Subd. 13. Re!!:ional Flood. "Regional Flood" shall mean a flood which is representative
of large flood known to have occurred generally in Minnesota and reasonably
characteristic of what can be expected to occur on an average frequency in the magnitude
of the 100-year recurrence interval. Regional flood is synonymous with the term "base
flood" used in the Flood Insurance Study.
Subd. 14. Re!!:ulatorv Flood Protection Elevation. "Regulatory Flood Protection
Elevation" shall mean an elevation no lower than one foot above the elevation of the
regional flood plus any increases in flood elevation caused by encroachment on the flood
plain that result from designation of a floodway.
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Subd. 15. Special Use. "Special Use" shall mean a specific type of structure or land use
listed in the official control that may be allowed but only after an in-depth review
procedure and with appropriate conditions or restrictions as provided in the official
zoning controls or building codes and upon a finding that: (1) certain conditions as
detailed in the zoning ordinance exist and (2) the structure and/or land use conforms to
the comprehensive land use plan if one exists and are compatible with the existing
neighborhood.
Subd. 16. Structure. "Structure" shall mean anything constructed or erected on the
ground or attached to the ground or on-site utilities, including, but not limited to,
buildings, factories, sheds, detached garages, cabins, manufactured homes, travel
trailers/vehicles not meeting the exemption criteria otherwise specified in this Chapter
and other similar items.
Subd. 17. Variance. "Variance" shall mean a modification of a specific permitted
development standard required in an official control to allow an alternative development
standard not stated as acceptable in the official control, but only as applied to a particular
property for the purpose of alleviating a hardship, practical difficulty or unique
circumstances as defined and elaborated upon in the City's planning and zoning enabling
legislation.
9.5-26 Desi!!:oatioo of ZOOiD!!: Districts
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9.5 -4
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Subd. 1. Floodwav District. The floodway District shall include those areas designated
as floodway on the Flood Boundary and Floodway Map adopted in this Chapter.
Subd. 2. Flood Frin~e District. The Flood Fringe District shall include those areas
designated as floodway fringe on the Flood Boundary and Floodway Map adopted in this
Chapter.
Subd. 3. General Flood Plain District. The General Flood Plain District shall include
those areas designated as unnumbered A Zones on the Flood Insurance Rate Map adopted
in this Chapter.
9.5-28 Floodwav District
Subd. 1. Permitted Uses
A. General farming, pasture, grazing, outdoor plant nurseries, horticulture,
truck farming, forestry, sod farming, and wild crop harvesting.
B. Industrial-commercial loading areas, parking areas, and airport landing
strips.
C.
Private and public golf courses, tennis courts, driving ranges, archery
ranges, picnic grounds, boat launching ramps, swimming areas, parks,
wildlife and nature preserves, game farms, fish hatcheries, shooting
preserves, target ranges, trap and skeet ranges, hunting and fishing areas,
and single or multiple purpose recreational trails.
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D. Residential lawns, gardens, parking areas, and play areas.
Subd. 2. Standards for Floodwav Permitted Uses
A. The use shall have a low flood damage potential.
B. The use shall be permissible in the underlying zoning district if one exists.
C. The use shall not obstruct flood flows or increase flood elevations and
shall not involve structures, fill, obstructions, excavations or storage of
material or equipment.
Subd. 3. Snecial Uses. Structures accessory to the uses listed as permitted uses, and the
specific uses listed below:
A. Extraction and storage of sand, gravel, and other materials.
B. Marinas, boat rentals, docks, piers, wharfs, and water control structures.
.
C.
Railroads, streets, bridges, utility transmission lines, and pipelines.
D. Storage yards for equipment, machinery or materials.
9.5 - 5
E. Placement of fill.
F.
Travel trailers and travel vehicles either on individual lots of record or in
existing or new subdivisions or commercial or condominium type
campgrounds, subject to the exemptions and provisions of this Chapter.
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G. Structural works for flood control such as levees, dikes and floodwalls
constructed to any height where the intent shall be to protect individual
structures and levees or dikes where the intent shall be to protect
agricultural crops for a frequency flood event equal to or less than the 100-
year frequency flood event.
Subd. 4. Standards for Floodwav Special Uses
A. No structure (temporary or permanent), fill (including fill for roads and
levees), deposit, obstruction, storage of materials or equipment, or other
uses may be allowed as a Special Use that will cause any increase in the
stage of the 100-year or regional flood or cause an increase in flood
damages in the reach or reaches affected.
B. All floodway Special Uses shall be subject to the procedures and standards
contained in this Section.
c.
The Special Use shall be permissible in the underlying zoning district if .
one exists.
D. Fill.
1. Fill, dredge spoil and all other similar materials deposited or stored
in the flood plain shall be protected from erosion by vegetative
cover, mulching, riprap or other acceptable method.
2. Dredge spoil sites and sand and gravel operations shall not be
allowed in the floodway unless a long term site development plan
is submitted which includes an erosion/sedimentation prevention
element to the plan.
3. As an alternative, and consistent with Paragraph 2 above, dredge
spoil disposal and sand and gravel operations may allow
temporary, onsite storage of fill or other materials which would
have caused an increase to the stages of the 100-year or regional
flood but only after the City has received an appropriate plan
which assures the removal of the materials from the floodway
based upon the flood warning time available. The Special Use
Permit shall be title registered with the property in the Office of the
County Recorder. .
E. Accessory Structures.
9.5 - 6
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1.
Accessory structures shall not be designed for human habitation.
2.
Accessory structures, if permitted, shall be constructed and placed
on the building site so as to offer the minimum obstruction to the
flow of flood waters.
a. Whenever possible, structures shall be constructed with the
longitudinal axis parallel to the direction of flood flow; and
b. So far as practicable, structures shall be placed
approximately on the same flood flow lines as those of
adjoining structures.
3.
Accessory structures shall be elevated or fill or structurally dry
flood proofed in accordance with the FP-l or FP-2 flood proofing
classifications in the State Building Code. As an alternative, an
accessory structure may be flood proofed to the FP-3 or FP-4 flood
proofmg classification in the State Building Code provided the
accessory structure constitutes a minimal investment, does not
exceed 500 square feet in size, and for a detached garage, the
detached garage shall be used solely for parking of vehicles and
limited storage. All flood proofed accessory structures shall meet
the following additional standards, as appropriate:
a. The structure shall be adequately anchored to prevent
flotation, collapse or lateral movement of the structure and
shall be designed to equalize hydrostatic flood forces on
exterior walls; and
b. Any mechanical and utility equipment in a structure shall
be elevated to or above the Regulatory Flood Protection
Elevation or properly flood proofed.
F. Storage of Materials and Equipment.
I. The storage or processing of materials that are, in time of flooding,
flammable, explosive, or potentially injurious to human, animal, or
plant life shall be prohibited.
2. Storage of other materials or equipment may be allowed if readily
removable from the area within the time available after a flood
warning and in accordance with a plan approved by the City
Council.
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Structural works for flood control that will change the course, current or
cross section of protected wetlands or public waters shall be subject to the
provisions of Minnesota Statute, Chapter 103G. Community-wide
G.
9.5 -7
structural works for flood control intended to remove areas from the
regulatory flood plain shall not be allowed in the floodway.
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H.
A levee, dike or floodwall constructed in the floodway shall not cause an
increase to the 100-year or regional flood and the technical analysis shall
assume equal conveyance or storage loss on both sides of a stream.
9.5-29 Flood Frinl!e District
Snbd. 1. Permitted Uses. Permitted Uses shall be those uses of land or structures listed
as Permitted Uses in the underlying zoning use district(s). If no preexisting, underlying
zoning use districts exist, then any residential or non-residential structure or use of a
structure or land shall be a Permitted Use in the Flood Fringe provided such use does not
constitute a public nuisance. All Permitted Uses shall comply with the standards for.
Flood Fringe "Permitted Uses" listed in this Section and the "Standards for all Flood
Fringe Uses" listed in this Subsection.
Subd. 2. Standards for Flood Frin~e Permitted Uses.
A.
All structures, including accessory structures, shall be elevated on fill so
that the lowest floor including any basement floor is at or above the
Regulatory Flood Protection Elevation. The [mished fill elevation for
structures shall be no lower than one (1) foot below the Regulatory Flood
Protection Elevation and the fill shall extend at an elevation of at least
fifteen (15) feet beyond the outside limits ofthe structure erected thereon.
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B. As an alternative to elevation on fill, accessory structures that constitute a
minimal investment and that do not exceed 500 square feet for the outside
dimension at ground level may be internally flood proofed in accordance
with this Chapter.
C. The cumulative placement of fill where at anyone time in excess of one-
thousand (1,000) cubic yards of fill is located on the parcel shall be
allowable only as a Special Use, unless the fill is specifically intended to
elevate a structure in accordance with this Section.
D. The storage of any materials or equipment shall be elevated on fill to the
Regulatory Flood Protection Elevation.
Subd. 3. SDecial Uses. Any structure that is not elevated on fill or flood proofed in
accordance with this Section or any use of land that does not comply with the standards
in this Subsection shall only be allowable as a Special Use. An application for a Special
Use shall be subject to the standards and criteria and evaluation procedures specified in
this Section.
Subd. 4. Standards for Flood Friul!e SDecial Uses
A.
Alternative elevation methods other than the use of fill may be utilized to
elevate a structure's lowest floor above the Regulatory Flood Protection
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9.5 - 8
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Elevation. These alternative methods may include the use of stilts, pilings,
parallel walls, etc., or above-grade, enclosed areas such as crawl spaces or
tuck under garages. The base or floor of an enclosed area shall be
considered above-grade and not a structure's basement or lowest floor if:
1. The enclosed area is above-grade on at least one side of the
structure;
2. It is designed to internally flood and IS constructed with flood
resistant materials; and
3. It is used solely for parking of vehicles, building access or storage.
B. The above-noted alternative elevation methods shall be subject to the
following additional standards:
1.
Design and Certification. The structure's design and as-built
condition shall be certified by a registered professional engineer or
architect as being in compliance with the general design standards
of the State Building Code and, specifically, that all electrical,
heating, ventilation, plumbing and air conditioning equipment and
other service facilities shall be at or above the Regulatory Flood
Protection Elevation or be designed to prevent flood water from
entering or accumulating within these components during times of
flooding.
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2. Specific Standards for Above-Grade, Enclosed Areas. Above
grade, fully enclosed areas such as crawl spaces or tuck under
garages shall be designed to internally flood and the design plans
shall stipulate:
a. The minimum area of openings in the walls where internal
flooding is to be used as a flood proofing technique. When
openings are placed in a structure's walls to provide for
entry of flood waters to equalize pressures, the bottom of
all openings shall be no higher than one foot above grade.
Openings may be equipped with screens, louvers, valves, or
other coverings or devices provided that they permit the
automatic entry and exit of flood waters.
b. That the enclosed area shall be designed of flood resistant
materials in accordance with the FP-3 or FP-4
classifications in the State Building Code and shall be used
solely for building access, parking of vehicles or storage.
C. Basements, as defined by this Chapter, shall be subject to the following:
.
1.
Residential basement construction shall not be allowed below the
Regulatory Flood Protection Elevation.
9.5 - 9
2.
Non-residential basements may be allowed below the Regulatory
Flood Protection Elevation provided the basement is structurally
dry flood proofed in accordance with this Chapter.
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D. All areas of non-residential structures including basements to be placed
below the Regulatory Flood Protection Elevation shall be flood proofed in
accordance with the structurally dry flood proofing classifications in the
State Building Code. Structurally dry flood proofing shall meet the FP-I
or FP-2 flood proofing classification in the State Building Code and this
shall require making the structure watertight with the walls substantially
impermeable to the passage of water and with structural components
having the capability of resisting hydrostatic and hydrodynamic loads and
the effects of buoyancy. Structures flood proofed to the FP-3 and FP-4
classification shall not be permitted.
E. When at anyone time more than 1,000 cubic yards of fill or other similar
material is located on a parcel for such activities as on-site storage,
landscaping, sand and gravel operations, landfills, roads, dredge spoil
disposal or construction of flood control works, an erosion/sedimentation
control plan shall be submitted unless the community is enforcing a State-
approved shoreland management ordinance. In the absence of a State-
approved shoreland ordinance, the plan shall clearly specifY methods to be
used to stabilize the fill on site for a flood event at a minimum of the 100-
year or regional flood event. The plan shall be prepared and certified by a A
registered professional engineer or other qualified individual acceptable to ..
the City. The plan may incorporate alternative procedures for removal of
the material from the flood plain if adequate flood warning time exists.
F. Storage of Materials and Equipment.
I. The storage or processing of materials that are, in time of flooding,
flammable, explosive, or potentially injurious to human, animal, or
plant life shall be prohibited.
2. Storage of other materials may be allowed if readily removable
from the area within the time available after a flood warning and in
accordance with a plan approved by the City Council.
Sub. 5. Standards for All Flood Frinl!e Uses
A. All new principal structures shall have vehicular access at or above an
elevation not more than two (2) feet below the Regulatory Flood
Protection Elevation. If a variance to this requirement is granted, the
Board of Adjustment shall specifY limitations on the period of use or
occupancy of the structure for times of flooding and only after
determining that adequate flood warning time and local flood emergency .
response procedures exist.
9.5 -10
e
.
B.
Commercial Uses. Accessory land uses, such as yards, railroad tracks, and
parking lots may be at elevations lower than the Regulatory Flood
Protection Elevation. However, a permit for such facilities to be used by
the employees or the general public shall not be granted in the absence of
a flood warning system that provides adequate time for evacuation if the
area would be inundated to a depth greater than two (2) feet or be subject
to flood velocities greater than (4) feet per second upon occurrence of the
regional flood.
C. Manufacturing and Industrial Uses. Measures shall be taken to minimize
interference with normal plans operations especially along streams having
protracted flood durations. Certain accessory land uses such as yards and
parking lots may be at lower elevations subject to requirements set out in
Paragraph B above. In considering permit applications, due consideration
shall be given to needs of an industry whose business requires that it be
located in flood plain areas.
D.
Fill shall be properly compacted and the slopes shall be properly protected
by the use of riprap, vegetative cover or other acceptable method. The
Federal Emergency Management Agency (FEMA) has established criteria
for removing the special flood hazard areas designation for certain
structures properly elevated on fill above the 100-year flood elevation -
FEMA's requirements incorporate specific fill compaction and side slope
protection standards for multi-structure or multi-lot developments.
FEMA's standards should be investigated prior to the initiation of site
preparation if a change of special flood hazard area designation will be
requested.
E. Flood plain developments shall not adversely affect the hydraulic capacity
of the channel and adjoining flood plain of any tributary watercourse or
drainage system where a floodway or other encroaclunent limit has not
been specified on the Official Zoning Map.
F. Standards for travel trailers and travel vehicles are contained in Section
1340.
G. All manufactured homes shall be securely anchored to an adequately
anchored foundation system that resists flotation, collapse and lateral
movement. Methods of anchoring may include, but are not to be limited
to, use of over-the-top or frame times to ground anchor. This requirement
shall be in addition to applicable state of local anchoring requirements for
resisting wind forces.
9.5-30 General Flood Plain District
Subd. 1. Permitted Uses
.
A.
The uses listed as permitted uses for Floodway Districts, Subsection
1310.03, shall be permitted uses in a General Flood Plain District.
9.5 - 11
B. All other uses shall be subject to the floodway/flood fringe evaluation
criteria set forth in this Subsection. Subsection 1310.03 shall apply if the a
proposed use is in the Floodway District and Subsection 1310.04 shall .,
apply if the proposed use is in the Flood Fringe District.
Subd. 2. Procedures for Floodwav and Flood Frinl!e Determinations Within the
General Flood Plain District
A. Upon receipt of an application for a Special Use Permit for a use within
the General Flood Plain District, the applicant shall be required to furnish
the following information as is deemed necessary by the City
Administrator for the determination of the Regulatory Flood Protection
Elevation and whether the proposed use is within the Floodway or Flood
Fringe District.
I. A typical valley cross-section showing the channel of the stream,
elevation of land areas adjoining each side of the channel, cross-
sectional areas to be occupied by the proposed development, and
high water information; and
2. Plan (surface view) showing elevations or contours of the ground;
pertinent structure, fill, or storage elevations; size, location, and
spatial arrangement of all proposed and existing structures on the
site; location and proposed and existing structures on the site; a
location and elevations of streets; photographs showing existing .,
land uses and vegetation upstream and downstream; and soil type;
and
3. Profile showing the slope of the bottom of the channel or flow line
of the stream for at least 500 feet in either direction from the
proposed development.
B. The applicant shall be responsible to submit one copy of the above
information to a designated engineer or other expert person or agency for
technical assistance in determining whether the proposed use is in the
Floodway or Flood Fringe District and to determine the Regulatory Flood
Protection Elevation. Procedures consistent with Minnesota Regulations
1983, Parts 6120.5000-6120.6200 shall be followed in this expert
evaluation. The designated engineer or expert is strongly encouraged to
discuss the proposed technical evaluation methodology with the respective
Department of Natural Resources' Area Hydrologist prior to commencing
the analyst. The designated engineer or expert shall:
1. Estimate the peak discharge of the regional flood.
2.
Calculate the water surface profile of the regional flood based upon
a hydraulic analysis of the stream channel and overbank areas.
.
9.5 - 12
3.
Compute the floodway necessary to conveyor store the regional
flood without increasing flood stages more than 0.5 foot. A lesser
stage increase than 0.5 foot shall be required if, as a result of the
additional State increase, increased flood damages would result.
An equal degree of encroachment on both sides of the stream
within the reach shall be assumed in computing floodway
boundaries.
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C. The City Administrator shall present the technical evaluation and findings
of the designated engineer or expert to the Governing Body. The
Governing Body shall formally accept the technical evaluation and the
recommended Floodway and/or Flood Fringe District boundary or deny
the permit application. The Governing Body, prior to official action, may
submit the application and all supporting data and analyses to the Federal
Emergency Management Agency, the Department of Natural Resources or
the Planning Commission for review and comment. Once the Floodway
and Flood Fringe Boundaries have been determined, the Governing Body
shall refer the matter back to the City Administrator who shall process the
permit application consistent with the applicable provisions of this
Chapter.
.
9.5-31 Review Criteria. No land shall be subdivided which is unsuitable for the reason of
flooding, inadequate drainage, water supply or sewage treatment facilities. All lots within
the flood plain districts shall contain a building site at or above the Regulatory Flood
Protection Elevation. All subdivisions shall have water and sewage treatment facilities
that comply with the provisions of this Chapter and have road access both to the
subdivision and to the individual building sites no lower than two (2) feet below the
Regulatory Flood Protection Elevation. For all subdivisions in the flood plain, the
Floodway and Flood Fringe boundaries, the Regulatory Flood Protection Elevation and
the required elevation of all access roads shall be clearly labeled on all required
subdivisions drawings and platting documents.
9.5-32 Floodwav/Flood Frinl!e Determinations in the General Flood Plain District. In the
General Flood Plain District applicants shall provide the information required to
determine the 100-year flood elevation, the Floodway and Flood Fringe District
boundaries and the Regulatory Flood Protection Elevation for the subdivision site.
9.5-33 Removal of Snecial Flood Hazard Area Desil!nation. The Federal Emergency
Management Agency (FEMA) has established criteria for removing the special flood
hazard area designation for certain structures properly elevated on fill above the 100-year
flood elevation. FEMA' s requirements incorporate specific fill compaction and side slope
protection standards for multi-structure or multi-lot developments. These FEMA
standards should be investigated prior to the initiation of site preparation if a change of
special flood hazard area designation will be requested.
.
9.5-34 Public Utilities. All public utilities and facilities such as gas, electrical, sewer, and water
supply systems to be located in the flood plain shall be flood proofed in accordance with
the State Building Code or elevated to above the Regulatory Flood Protection Elevation.
9.5 - 13
9.5-35 Public Transportation Facilities. Railroad tracks, roads, and bridges to be located
within the flood plain shall comply with Subsections 1310.03 and 1310.04. Elevation to
the Regulatory Flood Protection Elevation shall be provided where failure or interruption ...
of the transportation facilities would result in danger to the public health or safety of ..
where such facilities are essential to the orderly functioning of the area. Minor or
auxiliary roads or railroads may be constructed at a lower elevation where failure or
interruption of transportation services would not endanger the public health or safety.
9.5-36 On-Site Sewae:e Treatment and Water Supplv Systems. Where public utilities are not
provided:
A. On-site water supply systems shall be designated to minimize or eliminate
infiltration of flood waters in the systems; and
B. New or replacement on-site sewage treatment systems shall be designed to
minimize or eliminate infiltration of flood waters into the systems and
discharges from the systems into flood waters and they shall not be subject
to impairment of contamination during times of flooding.
Any sewage treatment system designed in accordance with the State's current
statewide standards for on-site sewage treatment systems shall be determined to
be in compliance with this Section.
9.5-41 Permit Reauirements.
Subd. 1. Permit Reanired. A Permit issued by the City Administrator in conformity
with the provisions of this Chapter shall be secured prior to the erection, addition or
alteration of any building, structure, or portion thereof; prior to the use or change of use
of a building, structure, or land; prior to the change or extension of a non-conforming
use; and prior to the placement of fill, excavation of materials, or the storage of materials
or equipment within the flood plain.
.
Subd. 2. Application for Permit. Application for a Permit shall be made in duplicate to
the City Administrator on forms furnished by the City Administrator and shall include the
following where applicable: plans in duplicate drawn to scale, showing the nature,
location, dimensions, and elevations of the lot; existing or proposed structures, fill, or
storage of materials; and the location of the foregoing in relation to the stream channel.
Snbd. 3. State and Federal Permits. Prior to granting a Permit or processing an
application for a Special Use Permit or Variance, the City Administrator shall determine
that the applicant has obtained all necessary State and Federal Permits.
Subd. 4. Certification. The applicant shall be required to submit certification by a
registered professional engineer, registered architect, or registered land surveyor that the
finished fill and building elevations were accomplished in compliance with the provisions
of this Chapter. Flood proofing measures shall be certified by a registered professional
engineer or registered architect.
.
9.5 - 14
.
,
.
9.5-42 Snecial Uses. The City Council shall hear and decide applications for Special Uses
permissible under this Chapter. Applications shall be submitted to the City Administrator
who shall forward the application to the City Council for consideration.
Subd. 1. Hearin!!s. Upon filing with the City Council an application for a Special Use
Permit, the City Council shall submit by mail to the Commissioner of Natural Resources
a copy of the application for proposed Special Use sufficiently in advance so that the
Commissioner will receive at least ten (10) days notice of the hearing.
Subd. 2. Decisions. The City Council shall arrive at a decision on a Special Use within
thirty (30) days. In granting a Special Use Permit the City Council shall prescribe
appropriate conditions and safeguards, in addition to those specified in Subdivision 6,
which are in conformity with the purposes of this Chapter. Violations of conditions and
safeguards, when made a part of the terms under which the Special Use Pennit is granted,
shall be deemed a violation punishable under Section 1370. A copy of all decisions
granting Special Use Permits shall be forwarded by mail to the Commissioner of Natural
Resources within ten (10) days of the action.
Subd. 3. Procedures to be Followed bv the City Council in Passin!! on Special Use
Permit Annlications within all Flood Plain Districts
A.
The applicant shall furnish the following information and additional
information as deemed necessary by the City Council for determining the
suitability of the particular site for the proposed used:
.
1. Plans in triplicate drawn to scale showing the nature, location,
dimensions, and elevation of the lot, existing or proposed
structures, fill, storage of materials, flood proofing measures, and
the relationship of the above to the location of the stream channel.
2. Specifications for building construction and materials, flood
proofing, filling, dredging, grading, channel improvement, storage
of materials, water supply and sanitary facilities.
B. The City Council shall transmit one copy of the information described in
Subdivision 3 above to a designated engineer or other expert person or
agency for technical assistance, where necessary, in evaluating the
proposed project in relation to flood heights and velocities, the seriousness
of flood damage to the use, the adequacy of the plans for protection, and
other technical matters.
C. Based upon the technical evaluation of the designated engineer or expert,
the City Council shall determine the specific flood hazard at the site and
evaluate the suitability ofthe proposed use in relation to the flood hazard.
.
Subd. 4. Factors Un on Which the Decision of the City Council Shall be Based. In
passing upon Special Use applications, the City Council shall consider all relevant factors
specified in other Sections of this Chapter, and:
9.5 - 15
A. The danger to life and property due to increased flood heights or velocities
caused by encroachments.
B.
The danger that materials may be swept onto other lands or downstream to
the injury of others or they may block bridges, culverts or other hydraulic
structures.
.
C. The proposed water supply and sanitation systems and the ability of these
systems to prevent disease, contamination, and unsanitary conditions.
D. The susceptibility of the proposed facilities and its contents to flood
damage and the effect of the damage on the individual owner.
E. The importance of the services provided by the proposed facility to the
community.
F. The requirements of the facility for a waterfront location.
G. The availability of alternative locations not subject to flooding for the
proposed use.
H. The compatibility of the proposed use with eXlstmg development and
development anticipated in the foreseeable future.
1.
The relationship of the proposed use to the comprehensive plan and flood
plain management program for the area.
.
J. The safety of access to the property in times of flood for ordinary and
emergency vehicles.
K. The expected heights, velocity, duration, rate of rise, and sediment
transport of the flood waters expected at the site.
L. Any other factors which shall be relevant to the purposes of this Chapter.
Subd. 5. Time for Actin!! on Aoolication. The City Council shall act on an application
in the malU1er described above within thirty (30) days from receiving a completed
application, except that where additional information is required pursuant to Subsection
1350.09, Subd. 4. In which event the City Council shall render a written decision within
thirty (30) days from the receipt of any additional information.
Subd. 6. Conditions Attacbed to Soecial Use Permits. Upon consideration of the
factors listed above and the purpose of this Chapter, the City Council shall attach such
conditions to the granting of Special Use Permits as it deems necessary to fulfill the
purposes of this Chapter. The conditions may include, but shall not be limited to, the
following:
A.
Modifications of waste treatment and water supply facilities.
.
9.5 - 16
B. Limitations on period of use, occupancy, and operation.
.
C.
Imposition of operational controls, sureties, and deed restrictions.
D. Requirements for construction of charmel modifications, compensatory
storage, dikes, levees, and other protective measures.
E. Flood proofing measures, in accordance with the State Building Code and
this Chapter. The applicant shall submit a plan or document certified by a
registered professional engineer or architect that the flood proofing
measures are consistent with the Regulatory Flood Protection Elevation
and associated flood factors for the particular area.
.
9.5-43 Variances. The Board may authorize upon appeal in specific cases such relief or variance
from the terms of this Chapter as will not be contrary to the public interest and only for
those circumstances such as hardship, practical difficulties or circumstances unique to the
property under consideration, as provided for in the respective enabling legislation for
planning and zoning for cities or counties as appropriate. In the granting of the variance,
the Board of Adjustment shall clearly identifY in writing the specific conditions that
existed consistent with the criteria specified in the respective enabling legislation which
justified the granting of the variance. No variance shall have the effect of allowing in any
district uses prohibited in that district, permit a lower degree of flood protection than the
Regulatory Flood Protection Elevation for the particular area, or permit standards lower
than those required by State law.
Subd. 1. Rules. The Board of Adjustment shall adopt rules for the conduct of business
and may exercise all ofthe powers conferred on such Boards by State law.
Subd. 2. Administrative Review. The Board shall hear and decide appeals where it is
alleged there is error in any order, requirement, decision, or determination made by an
administrative official in the enforcement or administration of this Chapter.
Subd. 3. Hearinl!s. Upon filing with the Board of Adjustment of an appeal from a
decision of the City Administrator, or an application for a variance, the Board shall fix a
reasonable time for a hearing and give due notice to the parties in interest as specified by
law. The Board shall submit by mail to the Commissioner of Natural Resources a copy of
the application for proposed variances sufficiently in advance so that the Commissioner
shall receive at least ten (10) days notice of the hearing.
.
Subd. 4. Decisions. The Board shall arrive at a decision on the appeal or variance within
thirty (30) days. In passing upon an appeal, the Board may, so long as such action is in
conformity with the provisions of this Chapter, reverse or affirm, wholly or in part, or
modifY the order, requirement, decision or determination of the City Administrator or
other public official. It shall make its decision in writing setting forth the findings of fact
and the reasons for its decisions. In granting a variance the Board may prescribe
appropriate conditions and safeguards such as those specified in Subsection 1350.09,
Subd. 6, which shall be in conformity with the purposes of this Chapter. Violations of
such conditions and safeguards, when made a part of the terms under which the variance
is granted, shall be punishable under Section 1370. A copy of all decisions granting
9.5 - 17
variances shall be forwarded by mail to the Commission of Natural Resources within ten
(10) days of the action.
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Subd. 5. Appeals. Appeals from any decision of the Board may be made, as specified in
the City's Official Controls and also Minnesota Statutes.
Subd. 6. Flood Insurance Notice. The City Administrator shall notifY the applicant for a
variance that:
A. The issuance of a variance to construct a structure below the base flood
level will result in increased premium rates for flood insurance up to
amounts as high as $25.00 for $100.00 of insurance coverage; and
B. Such construction below the 100-year or regional flood level increases
risks to life and property. The notification shall be maintained with a
record of all variance actions.
Subd. 7. Record Keepinl!. A community shall maintain a record of all variance actions,
including justification for their issuance, and report the variances issued in its annual or
biennial report submitted to the Administrator of the National Flood Insurance Program.
9.5-44 General Application. Permit. Use. etc.. ReQuirements
Subd. 1. Certificate of Zoninl! Compliance. It shall be unlawful to use, occupy, or
permit the use or occupancy of any building or premises or part thereof created, erected,
changed, converted, altered, or enlarged in its use or structure until a Certificate of
Zoning Compliance shall have been issued by the City Administrator stating that the use
of the building or land conforms to the requirements ofthis Chapter.
.
Subd. 2. Construction and Use to be as Provided. Permits, Special Use Permits, or
Certificates of Zoning Compliance issued on the basis of approved plans and applications
authorize only the use, arrangement, and construction set forth in the approved plans and
applications, and no other use, arrangement, or construction. Any use, arrangement, or
construction at variance with that authorized shall be deemed a violation of this Chapter
and punishable as provided by Section 1370.
Subd. 3. Record of First Floor Elevation. The Building Inspector shall maintain a
record of the elevation of the lowest floor (including basement) of all new structures and
alterations or additions to existing structure in the flood plain. The Building Inspector
shall also maintain a record of the elevation to which structures or alterations and
additions to structures are flood proofed.
9.5-51 Subdivision Requirement. New manufactured home parks and expansions to existing
manufactured home parks shall be subject to the provisions placed on subdivisions by
Section 1320 of this Chapter.
9.5-52 Placement Restrictions. The placement of new or replacement manufactured homes in .
existing manufactured home parks or on individual lots of record that are located in flood
plain districts shall be treated as a new structure and may be placed only if elevated in
9.5 - 18
.
compliance with Subsection 1310.04. If vehicular road access for pre-exlstmg
manufactured home parks is not provided in accordance with Subd. 5 of Subsection
1310.04, then replacement manufactured homes shall not be allowed until the property
owner(s) develops a flood warning emergency plan acceptable to the City Council.
9.5-53 Anchorin!!. All manufactured homes shall be securely anchored to an adequately
anchored foundation system that resists flotation, collapse and lateral movement.
Methods of anchoring may include, but shall not be limited to, use of over-the-top or
frame ties to ground anchors. This requirement is in addition to applicable state or local
anchoring requirements for resisting wind forces.
9.5-54 Exemption Criteria. Travel trailers and travel vehicles that do not meet the exemption
criteria specified in this Subsection shall be subject to the provisions of this chapter and
as specifically spelled out below:
Subd. 1. General Exemption. Travel trailers and travel vehicles shall be exempt from
the provisions of this Chapter if they are placed in any of the areas listed in Paragraph B.
below and they meet the following criteria:
A. Have current licenses required for highway use.
B.
Are highway ready meaning on wheels or the internal jacking system, are
attached to the site only by quick disconnect type utilities commonly used
in campgrounds and trailer parks and the travel trailerltravel vehicle has
no permanent structural type additions attached to it.
.
C. The travel trailer or travel vehicle and associated use shall be permissible
in any preexisting, underlying zoning use district.
Subd. 2. Area Exempted For Placement of TravellRecreational Vehicles:
A. Individual lots or parcels of record.
B. Existing commercial recreational vehicle parks or campgrounds.
C. Existing condominium type associations.
Subd. 3. Loss of Exemption. Travel trailers and travel vehicles exempted under this
Section lose this exemption when development occurs on the parcel exceeding $500.00
for a structural addition to the travel trailer/travel vehicle or an accessory structure such
as a garage or storage building. The travel trailerltravel vehicle and all additions and
accessory structures will then be treated as a new structure and shall be subject to the
elevation/flood proofing requirements and the use of the land restrictions specified in
Subsections 1310.03 and 1310.04.
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Snbd. 4. Parks. Camp!!rounds. Subdivisions. New commercial travel trailer or travel
vehicle parks or campgrounds and new residential type subdivisions and condominium
associations and the expansion of any existing similar use exceeding five (5) units or
dwelling sites shall be subject to the following:
9.5 - 19
A. Any new or replacement travel trailer or travel vehicle shall be allowed in
the Floodway or Flood Fringe Districts provided the trailer or vehicle and a
its contents are placed on fill above the Regulatory Flood Protection ..
Elevation and proper elevated road access to the site exists in accordance
with Subsection 1310.04, Subd. 5. No fill placed in the floodway to meet
the requirements of this Section shall increase flood stages of the 100-year
or regional flood.
B. All new or replacement travel trailers or travel vehicles not meeting the
criteria of Paragraph A. above may, as an alternative, be allowed as a
Special Use if in accordance with the following provisions and the
provisions of Subsection 1350.09. The applicant shall submit an
emergency plan for the safe evacuation of all vehicles and people during
the 100-year flood. The plan shall be prepared by a registered engineer or
other qualified individual and shall demonstrate that adequate time and
personnel exist to carry out the evacuation. All attendant sewage and water
facilities for new or replacement travel trailers or other recreational
vehicles shall be protected or constructed so as to not be impaired or
contaminated during times of flooding in accordance with Subsection
1330.03.
9.5-61 Non-Conforminl! Uses. A structure or the use of a structure or premises which was
lawful before the passage or amendment of this Code but which shall not be in
conformity with the provisions of this Chapter may be continued subject to the following
conditions:
e
Subd. 1. Increase. No such use shall be expanded, changed, enlarged, or altered in a way
which increases its nonconformity.
Subd. 2. Alteration Protection. Any alteration or addition to a nonconforming structure
or nonconforming use which would result in increasing the flood damage potential of that
structure or use shall be protected to the Regulatory Flood Protection Elevation in
accordance with any of the elevation on fill or flood proofing techniques (i.e., FP-I
through FP-4 flood proofing classifications) allowable in the State Building Code, except
as further restricted in Subdivision 3.
Subd. 3. Restrictions on Alterations. The cost of any structural alterations or additions
to any nonconforming structure over the life of the structure shall not exceed 50 percent
ofthe market value of the structure unless the conditions of this Section are satisfied. The
cost of all structural alterations and additions constructed since the adoption of the City's
initial flood plain controls shall be calculated into today's current cost which shall
include all costs such as construction materials and a reasonable cost placed on all
manpower or labor. If the current cost of all previous and proposed alterations and
additions exceeds 50 percent of the current market value of the structure, then the
structure shall meet the standards of Subsection 1310.03 or 1310.04 of this Chapter for
new structures depending upon whether the structure is in the Floodway or Flood Fringe,
respectively.
.
9.5 -20
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Subd. 4. Discontinued Use. If any nonconforming use is discontinued for twelve (12)
consecutive months, any future use of the building premises shall comply with this
Chapter. The assessor shall notifY the City Administrator in writing of instances of
nonconforming uses which have been discontinued for a period of twelve (12) months.
Subd. 5. Destruction. If any nonconforming use or structure is destroyed by any means,
including floods, to an extent of 50 percent or more of its market value at the time of
destruction, it shall not be reconstructed except in conformity with the provisions of this
Chapter. The applicable provisions for establishing new uses or new structures in
Subsections 1310.03, 1310.04 and 1310.05 shall apply depending upon whether the use
or structure is in the Floodway, Flood Fringe or General Flood Plain District,
respectively.
9.5-66 Desi!mation Removal. The flood plain designation of the Official Zoning Map shall not
be removed from flood plain areas unless it can be shown that the designation is in error
or that the area has been filled to or above the elevation of the regional flood and is
contiguous to lands outside the flood plain. Special exceptions to this rule may be
permitted by the Commissioner of Natural Resources if he or she determines that,
through other measures, lands are adequately protected for the intended use.
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9.5-67 Al!encv Approval. All amendments to this Chapter, including amendments to the
Official Zoning Map, shall be submitted to and approved by the Commissioner of Natural
Resources prior to adoption. Changes in the Official Zoning Map shall meet the Federal
Emergency Management Agency's (FEMA) Technical Conditions and Criteria and shall
receive prior FEMA approval before adoption. The Commissioner of Natural Resources
shall be given ten (10) days written notice of all hearings to consider an amendment to
this Chapter and the notice shall include a draft of the Chapter amendment or technical
study under consideration.
9.5-72 Enforcement and Penalties for Violation
Subd. 1. Misdemeanor. Violation of the provisions of this Chapter or failure to comply
with any of its requirements (including violations of conditions and safeguards
established in connection with grants of Variances or Special Uses) shall constitute a
misdemeanor and shall be punishable as defined by law.
Subd. 2. Other Remedies. Nothing contained in this Chapter shall prevent the City from
taking any other lawful action as is necessary to prevent or remedy any violation. Such
actions may include but shall not be limited to:
A.
In responding to a suspected ordinance violation, the City Administrator
and City Council may utilize the full array of enforcement actions
available to it, including but not limited to, prosecution and fines,
injunctions, after-the-fact permits, orders for corrective measures or a
request to the National Flood Insurance Program for denial of flood
insurance availability to the guilty party. The City shall act in good faith to
enforce these official controls and to correct ordinance violations to the
extent possible so as not to jeopardize its eligibility in the National Flood
Insurance Program.
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9.5 - 21
B. When an ordinance violation is either discovered by or brought to the
attention of the City Administrator, the City Administrator shall e
immediately investigate the violation of the official control. As soon as is
reasonably possible, this information shall be submitted to the appropriate
Department of Natural Resources' and Federal Emergency Management
Agency Regional Office along with the City's plan of action to correct the
violation to the degree possible.
C. The City Administrator shall notifY the suspected party of the
requirements of this Chapter and all other Official Controls and the nature
and extent of the suspected violation of these controls. If the structure
and/or use is under construction or development, the City Administrator
may order the construction or development immediately halted until a
proper permit or approval is granted by the City. If the construction or
development is already completed, then the City Administrator may either;
1. Issue an order identifYing the corrective actions that shall be made
within a specified time period to bring the use of structure into
compliance with the official controls, or
2. NotifY the responsible party to apply for an after-the-fact
permit/development approval within a specified period of time not
to exceed thirty (30) days.
.
D.
If the responsible party does not appropriately respond to the City
Administrator within the specified period of time, each additional day that
lapses shall constitute an additional violation of this Chapter and shall be
prosecuted accordingly. The City Administrator shall also upon the lapse
of the specified response period notifY the land owner to restore the land
to the condition which existed prior to the violation of this Chapter.
e
9.5 - 22
e
e
e
CIVIL ENGINEERING
LANDSCAPE ARCHITECTURE
ENVIRONMENTAL SERVICES
URBAN PLANNING
CONSTRUCTION SERVlCES
7/23/01
Joseph Lynch, City Administrator
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112-3923
RE: Tower Site, Concept PUD Applicatiqn
Scheduled City Council Hearing 7/30/01
Dear Mr. Lynch;
'-'
\-,.
On behalf of our client Mr. Dan Vaughn, we respectfully request that the hearing of our
application be tabled and removed from the City Council agenda for July 30, 2001 until such
time as we can meet with the council at their next available work session on August 20th, 200 I.
Because we are volunteering to table the hearing of our application we waive the 60 day action
rule.
If you have any questions please feel free to give me a call, my direct number is 651/603-6005.
Very truly yours;
~IN:Qcf
Charles F. Habiger, AlA, eID
Director, Environmental & Construction Services
Cc: Mike Cronin
Dan Vaughn
.
HKS ASSOCIATES INC
821 RAYMOND AVENUE SUITE 100
ST. PAUL, MN 55114
PHONE 651/659,9732 FAX 651/659,0891
E-Mail: info@hksassociates.com
.
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MEMORANDUM
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400 C l tF TO tv AVE N UE SO UT H
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Date:
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MINNEAPOLIS, MINNESOTA 5SH3-3299
July 20. 2001
Dennis Probst. Mayor
Beverly Aplikowski. City Council
To:
T E LE P H 0 N E (61 Z) 871.5703
David Grant, City Council
Gregg Larson. City Council
Lois Rem. City Council
From: Jeanne Sterner
FAX (61 1l 371-1212
Copy: Peter Vesterholt
Comm No: 1997149
Re: Arden Hills City Hall
Please lind enclosed a copy of proposal request number 26 that outlines the changes discussed in the council
worksession July 16. ] have also enclosed revised renderings to illustrate the proposed changes to the signage,
\ \ WHQPL_O 1 \SYS\HQ PROJECfS\] 997\] 997149\6-CA \Correspondence\Memos\Council7-2()'(} I.doc
ARCHIHCIURAl ALLIANCE
.
400 CLIFTON AVENUE SOUTH
MINNEAPOLIS, MINNESOTA 55403-3199
TElEPHONE 151211111-5103
FAX 16121811-7212
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ARDEN HILLS CITY HALL SIGN RE-DESIGN 1997149
July 16, 2001
ARLHITHlURAl ALLIANCE
.
400 CLIfTON AVENUE SOUTH
MINNEAPOLIS, MINNESOTA 55403-3299
TEUPHDNE (612)871.5703
FAX (6121871.7212
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Council Chambers
ARDEN HILLS CITY HALL SIGN RE-DESIGN 1997149
July 19, 2001
ARCHITHTURAl ALLIANCE
.
400 CLIFTON AVENUE SOUTII
MINNEAPOLIS, MINNESOTA 55403.3299
TELEPHONE 16121 871.5703
FAX (6\11871-7212
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New Exterior Sign
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ARDEN HILLS CITY HALL SIGN RE-DESIGN 1997149
July 20, 2001
.
.
.
----------ARC-H 11 f C 1 U R A l ALLIANCE
PROPOSAL REQUEST NO. 26
Project:
Arden Hills City Hall
] 245 West Hwy. 96
Arden Hills, MN 55112
July 19,2001
Date:
Comm No: 1997149
Contractor: Rochon Corporation
Suite ]0]
3650 Annapolis Lane North
Plymouth, MN 55447
City 01 Arden Hills
Round Lake Business Center
Owner:
4364 West Round Lake Road
Arden Hills, MN 55] 12-5794
Copies to:
Owner
o Joe Lynch
o Dave Scher bel
o Terry Post
Contractor /CM
o Bill Hays
o
o
Consultants
o Jay Cain -Cain Ouse
o John Meyer - MB]
o Leonard Unton-Clark
Architect
o Jeanne Sterner
o Peter Vesterholt
o
Please submit an itemized quotation for the changes in the Contract Sum and/or Time incidenlal to proposed
modifications to the Contract Documents described herein. Please provide an itemized quotation within 10 days.
THIS IS NOT A CHANGE ORDER OR AN AtITHORIZATION TO PROCEED WITH WORK DESCRIBED HEREIN.
Description:
I. Delete the exterior signage and metal panel recess at the southeast exterior wall of the Council
Chamber wing. Fill the recess with matching stone. The cost lor this change is understood to be
$2,552,00.
2. Delete the metal letters at the sign band at the interior 01 the Council Chambers. Revise color 01
metal panel and reveals to be PT-4 ICI464 JOYY 35/196
3, Provide a cost for W thick new sign graphic at curved wall as outlined on drawings a7.2 rev. ] AND
A2.2 rev..9. Provide a sample letter w/ paint finish applied for approval by architect.
4. Provide new W thick individuat aluminum letters and owners logo graphic mounted flush to stone.
Letters to have dark bronze Kynar finish. Submit sampfe letler 10 architect for approval. See Drawing
A3,I rev 4 lor size and locations.
5. Provide a cost for the following additionaf revisions to the monument sign. Provide \1," thick 6"
individual aluminum letters flush mounted to each of two sides of monument sign. Text to read: City
Hall 1245 West Highway 96. Letters to have a dark bronze Kynar finish. Sign contractor to provide a
list of standard fonts for seleclion by architect. See sheet AI. I Rev, 2.
Attachments: a7.2 Rev. ] a2.2 rev.9, a3.l Rev 4. aU Rev 2.
Architect: Architectural Alliance
By: Jeanne Sterner
400 Cfiftorl Avenue SDuth, Minneapolis, Minnesota, 55403-3299, Tel: (612] 871-5703, Fax: 16121 871.7212
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1/4" =1 '-0" Dale 01-1'3-01
mi. Drawing No.
COUNCIL CHAMBER SIGN ELEVATION A7.2-REV.1
Copyright 2001 Architectural Alliance PR-NO.26
400 CLIFTON AVENUE SOUTH
MINNEAPOLIS, MINNESOTA 61i403-3211S
TEL (812) 871-6703 FAX 1612) 871-1212
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tiQE\ EXTERIOR ELEVATION
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PROVIDE 112' THICK, r: HIGH
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Comm. No.
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ARDEN HILLS CITY HALL
Date
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Drawing No.
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TEL lB121871-570! FAX (BU) 871.7212
MINNEAPOLIS, MINNESOTA 55403-3291
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TRANSMIITAL
416 CLIfTON AVENUE SOUTH
To 1~ foJf-
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MINNEAPOLIS, MINNESOTA SSU2.3U9
TelEPHONE /617jI71.57U
FAX 16121371-1212
Date,?!r 1/0 L__,
Comm. No.:
/'117 -(s~t/Project:
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We are sending you the following:
Item No. Copies Sheet No.
Description
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Via:
. Facsimile X pp. 0 Regular Mail
Original to loll ow in mail -X.. yes _ no
For:
o Overnight Mail
o Courier_hr.
o Approval
o For distribution
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o For bids due
o For review
o Accepted as noted
~For your use
o Other:
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ARCHITHTURAl ALLIANCE
400 CtlFlON A\lENUE SOUTH
MINNEAPOLIS, MINr'IESOTA 55403,3299
June 13,2001
TELEPHONE 16121811-5703
FAX {51 zl 871.1212
Mr. Joe Lynch - City Administrator
Arden Hills City Hall
Round Lake Business Cenler
4364 West Round Lake Road
Arden Hills, MN 55t 12.5794
Re: Arden Hills City Hall
Payment Application Number 09
Comm, No, 1997149
Dear Joe:
We tJave reviewed Rochon Corporation's Application and Cerlih'cate for Payment No 9 for the Arden Hills City
Hall Project. We have visited the site and find that the percentages for work completed is correct with the
exception of a few minor changes you will see marked on the form. These include two Hems. First lhe amount
01 $9.600.00 for section 09300 ceramic tile should appear in the column for stored material not completed.
Attached you will find a certificate at insurance for Grazzini Brothers for this material. Second, Section 12490
window blinds lor the amount of $1,871.00 has been deleted, as this item has not been installed.
This pay application coverS the period ending May 31, 2001. The percentage of the contract amount applied
tor is 75% (minus a 5% retainage of $110.118.61). We recommend payment in the amount of $193,373.25.
Please note that this application does not include Change Order Number Two (04/02/02) although it has been
approved lor the amount of $62.947.00 It also does not include Change Order Number Three (06/04/01) for
the amount of $38,593.93, as it has not yet been issued.
1997149 \6-CA\Pay Applicalions\PA Y APP09.DOC
zoo IPl
XVii 00: H TO/6TILO-
511]\1 N30!lV "
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Mr. Joe Lynch. City Adminisuator
Arden Hills City Hall
06/13/01
.
Page 2 of 2
I have enclosed a spreadsheet that summarizes payments. to date for your reference. Please cQII me H you have
any questions.
Sincerely,
~,
PETER VESI'ERHOLT
Princ.ipal
Cc wi enclosure:
Bill Hays - Rochon Corporalion, Jeanne Sterner.lile
2 copies of Payment Application, spread.heel
Enclosure:
.
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1997149 \6.CA \pay ApplicationS\PAYJ\PP09J)QC
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10/61:LO
WAIVER OF CONSTRUCflON LIEN, PAYMENT
BOND AND LIEN FUNDS
JUDe 1,2001
For good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and
releases any and aU (a) rights and claims for a constrUction or other lien 00 land and buildings being
constructed, alrered, ereered or repaired and to the appurtenances thereunto, (b) rights and claims on any
payment bond(s) furnished in conjunction with said con.<truction, alt<t1ltion, erection or repair, and (c)
rights and claims for lien on money. bonds, OT wanants due or to become due to the prime contractor
therefor. The property covered by this waiver is owned by the City of Arden H;115;. (owner), is located al
1245 W",.tHiehwav 96 Arden Hills. MN is described as Arden Hill, City Hall and this waiver pertains to
. portion of the work to be performed by Rochon Corooration (prime contractor).
This waiver covep alllabor~ material and supplies for consttuctio~ alteration, erection, and repairs
furnished by the undersigned under a contract with CitY of Arden H;lls through the date of this waiver in
the amount of ONE H1JNDR~n NINETY FIVE THOlTSAND ONE HUNDRED FIFfY AND 72/100
Doll.r< 1$195 150.721
TIlis lien waiver is not valid until the amount listed above has been received.
.
JULIE K. ANDERSON I
" NOTARY PVBUC - MINNESOTA
My Comm. Expll'l:l& Jan.. 31. 2OC5
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F'Jl.GE ONE OF ;2. FACiES
APPLICATION AND CERTIFICATE FOR PAYMENT ISUBSTITUTE AlA DOCUMENT G7021
TO IOWNet); Ciry 01 jl,rd~n Hilla
4364 WltSr Rgund uklll Rd
Artl1!In HIIII. MN S 5112-5794
PROJECT: Ar~ ~ Cil'J' H"
1245 WIISl Highw;"" 96
.A.rd~" HiII&. MM 551 12
APPl.JC:ATlO/'ll NO:
,
PERioD TO:
31.M;rrO'
F"OM [CONTRACTORI; Flo.::hon Corporation
365Q AnnoltpoflJ Lane North. Suite 101
PIVmouth, MN S~447
VIA lAfl:CHlTEC11: .6rc:hiLt~I...,.1 AllaM.
400 C1if'l.on "\Ienue S.
M;nnUpQrl$. MN 55.03
ARCHITECT'S
PROJE:CT IlIQ:
CCNTfUl.CT FOR; Ge~ CGn~ltt.1C,jQn
CONTRACTOR'S APPLICATION FOR PAYMENT
CHANGE OReER SUMMARY
Ch..mgll o"'~r~ I!lllprov8d '" ADDITIONS DEOUCTIONS
pI"~US months by Own8t
TOTAL. 1l,S44.00
ApprQ...ed tnla Month
Numbar O;llle Apprcyl!l'll
TOTALS 0.00
Noll' ctlanDIt Dy ChOlnglll Or<1l!u 12.5+4.00
The u'"'t19rsillfled ConU'llelar <o:~fies lhflll to tl'lll best 0' I"'. Conuaato"$
\.nowled!l9, Inr~l'!Y\atWn ilnd belief th.., Wo,k cllverl!Ml Ill", lhlll ..."pllud.....
for Plillymel'lt Ila, been .::gmplel~ in eC:C:Dtda/'ttl'l Witl'l the Cornfllct
Do<:um~nt5_ thel ell ,lI110UntB nit". bao:n pOlid by tbl!! Conltactot Illr Work for
which prl!'o'lo\,lS Ccrtilil:m8 lef Pa,:m8I'1t WllfB Iss\,lsd itnd p;rym~ r$:ei...~
rrcm Lhl! Owner. Il",d that cu~nt payml!nt shown tl.llleil'l Ie now (lue.
Datll.~ June 1. 2001
By;
. . ~~... ......
10' JULIE K. ANDERSON I
. ::~ NOTARY PUBUC - MINNESOTA
'-'~ My COml1'l, uplfes. Jan. 31, 2OD5
.~ ~ .
CONTRACT PATE:
BIlSJOO
Application Is made fot Payment. ilIll sho'Nn below_ in c:..mnel:tion
will'l d'le (:o1"lUlct. Continuatiorl. Sheet. Substitute AlA DDcument:
G70'3 is l!Ini!lc:h~.
1. O~IGIN"L CONTRACT SUMd._.....____n........._._
2_ Net Chall''lgll by Chilnglll Qrdll"...nn_............_.___ $
3. CONTRACT SUM TO DAn iU,..e 1 +/.%1..."...."... $
4. TOTAL COMPLf.TEC & STORED TO DATE_.___n.... s
ICglumn G on C0703)
S. JU~TA.INlIoGE:
1._--' of Co",p~cd w.......
leg""'''''' D + IE" gn G7031
D._ ~ or Storll'Cl MilIterlal
ICol""''' F on G70:;!J
ToOl Fletalni!]8 tUne 5a+6b CI'
TCUlI i"l Column lot G7031.........".,-....-..... :;
e. TOT.A.1. E.b.RN'eO U:SS RETAINAGE..n ................., a
{Line 4 leas U1I6 5 ToQn
7 _ \$SS PREVIOUS CERTlflCA TES FOJ:l
PA.YMENT 11.inc 6 from Dtior CIll.rtJ1icittel..",
2.,9&2,000,00
, 2, S4&.DO
~,95.4_544.00
L,U.J,':'.~.~....
2 ,'Z.o'5,001- "10
11D11I~-~\
, ,....~j~.ICl
., roc,," ~,:~"'tI
Z.Oq,4Iir-;.ZIj
d 1.901,51.9JJ4 ~
J -.3 ""71/';l..~
.$ ~8li_,x.n
.I!_ CURf'lENT PA"I'MENT OUE.._........_m...._......_mn
9. BAlANCE TO FINISH. P\.US RETAII'l.A.GL____._. :;
8~ . ~v..L4
~'$" 11..(.,0-,1
tUn~ 3 1O!ti UnQ G)
Stolte <If: MinndOa'!.
County of; Hr:f1nepln
SIlb:5crib~ "nd swgm to karore me this 1st dn of J\,lno. ::l.001
_o'_(}~<---
to.4y C::ommL~'" expir~: January 31, 2005
AFlCj.lITE"t;T'S cmnAcATE FOR PAyMENT
In olIccordanc;:ol: with the ComraC:f Do~menu. tiMed on on-5if'e obs~"llioft'!l
$nLl tt-e dUB CQfIlpri~l'1<i1 fh<; ablJ"'" ,.p~klltion, the Archttect c~"ifi~ 1IJ \h~
O"'-n<lir f!'lll \0 me bGrt of tho Architect',", ..n"'....ledge, ;,..IOf",Btlon 20M brief the
Worlo:. has ~r'O;,,,"ed _s IrJdlcilltc"lll. the qu~tv of Lhl! WrlflL is In 9(:"COrr;f;Inc,e
...ith the C(lnUllct Ooc"",,nU. otnd the Conu.toetOf is &ntirllJO to plIyrr'lellt
0' tr,e AMOUNT C~IFlED_
1'1; 31J.Z1-
AMOI.JNT CERTTFlfD............J....-n-..-......:lI
i,A.1t.-.ch ~Ianlltion it 811'l(llJrot c~fiod djtters fn;Im the. lImCunlllpolialllor.1
ARCHITECT:
8Y'~
08t.:
Thi5 etn.lriCf!lte ls: not: nl!JQti;:ll:lIo".
ontv to thl!! CQnlnlc::tOr named !\erein. I:ssll.laonce., payml!!ftt mKI accep11lnCII
of P'lyltlent are wtthalolt pre;udic:l!! to l!lny r1ahla of the OWMllr or Contr.lI:tOf
Ul'ldllr;tUs:Ce>ntr.lCl_
roo I'D1
SiiIH N::I<IlIV ~
::I~NVliiV iVlll1L~aLIH~lIV
XV.:! IO:n
Io/iiI/LO
PAGE 2 OF 2
CONTINUATION SHEET
S\Jb.stitute AlA Document G703
lI.PPUCATION I\IUMBEA:
APPUC6TIO/'41 DATE.
1='EFl.lr;;ID fROM:
TO:
CONTI\ACTO"'S PftOJt:CT NO;
9
,.Jun-(l1
1.Mo..,_01
31-M1I-y..(ll
002'8
Arden Hills City Hall
seiolUlULm PREVIOUS TMIS STOliI~ TOTAL aAlANcE
.00' DESCNf'TICN "'AWE Al'Pl.ICATlC", .""'UCAnON MATERIAL TOt'lol,TE " TD RNSH HETAIN...Gil!
01000 GEN'L AQMTS 149.845.104 117,721.25 9,813.63 o.oc 127,584.76 as 22.2110.56 6.~79.24
02200 EART~O")( 1;13,722.00 47,997.00 4,000.00 0.00 51.997.00 n 11.725.00 2,Sg9.!5
02460 LANoSCAPlf"olG 32,7"7.00 0.00 0,00 0.00 0,00 0 32.797.00 0.00
02513 .ASPHALT PAVING 57,252.00 ~, 19C,Q9 0.00 0.00 9.790.09 17 4',461.91 .6-1IS.50
02600 SiTe lITlUTliS 143.7QC.OO .0,000.00 0,00 0,00 40,oog.OQ ,. 103.100.00 2.000.00
04:200 CONCRETE/MASQNRT 6J3,!iU,Qa 701.532.80 57,500,.50 0.00 756,0.:33..30 .2 67.534.70 :38.301.1'17
02l1,O PRECAST CONC1l:ETe 44.56"5.00 44,565,00 0.00 0.00 44.1585.QO 100 0.00 2.228.2~
0.5100 STEEL FABRICATION 108.1251.50 ea..SOO.DO 24.9451.50 0.00 107.449.50 .. 680.00 !i,37~.4B
05600 STEEl, ERECTION 75.971_50 7'5,977.!50 0.00 0.00 75.$77_50 '00 0.00 3,798.88
05500 E)(P,IIo.NSIN JT COVERS 2,OOQ_OO 0.00 0,00 0_00 0,00 0 2.000..00 0,00
06100 CARPENTRY 203.699.00 156.349.70 CI.oa 0.00 15B_349.7C1 77 ",',349,30 7,817.49
06400 MU.L.WORIC. 56,4.38_00 0.00 2.f18.0.00 0.00 2,680.00 5 53,75B.OO 134,00
07150 NATERPP.OOFlNG 10,000_00 10,000.00 0.00 0.00 10,000.00 100 0.00 500.CO
07530 ROOFING 62,670.00 50,7S0.00 0.00 0.00 50,780.00 ., 11 .890,00 .2,539.00
a'90C Cp.UI.ICING 3.34.2.00 0.00 500.00 0.00 500.00 15 2.l!42_0C 25.00
08100 HMfOOORS/H.ll.F;OWAFl( 21,120,00 1'7.67:3.86 0.00 0,00 11.673.85 .5 9.446.14 863.69
o!i.31l0 OH OOORS/AUTo OPEIU 6.0'31.00 4.5:15.00 0.00 0,00 4,5:35.00 7. 1.496.00 228.75
OSSOO A.UJM STOREfACNT 193,559,00 109.900.00 '34,390.00 0.00 , 44.290.00 7. .49.219_00 7,2t4.50
C!i~OO CER.A.MtCJQUARRY' TIl.E 40.545_00 0.00 1" 9,ElOQ.~ -) , 0.00 9.600.00 2' 30,9-45.00 480.QO
OS500 ACOUSTICAL CBLlNG 'n 1?,El47.00 0.00 0.00 0.00 0.00 0 17.847.00 0.00
0905BQ CARPTE/....lNyL TlL.1it 32.240.00 0.00 0.00 0_00 0,00 0 34..240.00 0.00
O~900 AIN1'ING 12.12!;,OC 0.00 0.00 0.00 0.00 0 1.:l,125_00 CoCO
, .ll.ccess PAN~LS 300.00 0,00 0,00 0.00 0.00 0 300.00 0.00
10200 L.OUVeRS 1.!!I00.00 0.00 0.00 0.00 0,00 0 t ,900.00 0.00
10100 VISUAl. DISPLAY DOAAD 2,lB5_00 0.00 0,00 0.00 0.00 0 %,1 BS,OQ 0.00
10160 TOllEr P.AFlTITIQNS 1,"1,00 0,00 0.00 0_00 0.00 0 ',971_00 0,00
10800 TOILET AcceSSOFUES 3.057.00 0.00 0,00 0.00 0.00 0 ~.057 .00 0.00
12S90 FI,.OOR MATS 2.519.00 2,519.00 0.00 0.00 2.5151.00 100 0.00 125.85
10520 FIAl EXTINGISHERS 1,'200.00 0.00 0.00 0.00 0.00 0 , .200.DO 0.00
10990 WAAOAoge SPECI.ll.LTIfS 2"3.00 0.00 0.00 0.00 0.00 0 243.00 0,00
104.4.0 SlGNSJFLAGPOl.5 6.987,00 0.00 0.00 O.Ol'J 0,00 0 6.987_00 0,00
10990 F=IFllIT>LACE 2.629_65 1,293.91 1,335.7-4 0.00 2..6251.65 100 0.00 0.00
, AUDJO VISUAL. EQUIP 4,250.00 0.00 0.00 0.00 0.00 0 4.250.00 0,00
U200 EtZv.&.ToR 36,900.00 11,88.9.00 17.B05.oo 0.00 29,474,QQ .0 7,421!1.00 '.473,70
15.500 MECI-IANICAL 362,41C.QO 281.887_30 8,895.00 0.00 290,182.30 .0 71,621.70 '4.!i39_12
15::!OO FIRE SPRINKLER 19,525.00 16,6'30.00 0,00 0,00 16.630,00 e. 2_895.00 831.50
1150011 ElECTRIDIL 154,423.00 92,200_00 1!il.700.0Q 0.00 111.900.00 72 42,523.00 5.595_00
SUBTOTAL 2.n9.544.oo 1,881:,5<11.4' t9~.090,28 0.00 2,075,511.6S 75 7Q;].932.31 , 03.649.' 0
FEE 175,000,00 1'9,OOC.OO 12.2151.23 0.00 131,z61.23 75 43,738.77 6,S53.06
TOTAL 2.954,51-4.00 ::2.001.521..1 2~.., 0,00 2,2Qi1ft12.i2 75 741.E171.01J 1~1...Hl
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AR~HITHTURAl ALLIANCE
.
400 eLl F TO N Av EN U E SOUTH
l-;
, !
MINNEAPOLIS, MINNESOTA 55403.3299
July 12.2001
1
(:<'
~'i
TELEPHONE (612)871-5703
My. Joe Lynch' City Administrator
Arden Hills City Hall
Round Lake Business Center
FAX 16121 871./212
4364 West Round Lake Road
Arden Hills, MN 55112,5794
Re: Arden Hills City Hall
Payment Application Number 10
Comm. No. 1997149
Dear Joe:
We have reviewed Rochon Corporation'sApplication and Certificate for Payment No i 0 for the Arden Hills City
Hall Project. We have visited the site and find that the percentages for work completed is correct with the
exception of a few minor changes you will see marked on the form. First the amounts of $9,600.00 for section
09300 ceramic tile and 27,808.00 for millwork should appear in the column for stored material not completed.
Second, Section ]2490 window blinds for the amount of $1.871.00 has been deleted, as this item has not yet
been installed.
.
This pay application covers the period ending June 30, 2001. The percentage of the contract amount applied
for is 79% (minus a 5% retainage of $120,61446). We recommend payment in the amount of $204,254.63.
Please note that this application does not include Change Order Number Four (6/18/01) forthe amount of
$3.985.00, as it has not yet been issued,
.
1997149 \6-CA\Pay Applicalions\PAYAPP10.DOC
.
.
.
My. Joe Lynch - City Administrator
Arden Hills City Hall
07/12/01
Page 2 of 2
I have enclosed a spreadsheet that summarizes payments to date for your relerence. Please call me if you have
any questions.
Sincerely.
fuvc
PETER VESTERHOLT
Principal
Cc letter only
Enclosure:
Bill Hays - Rochon Corporation, Jeanne Sterner, file
2 copies of Payment Application. spreadsheet
1997149 \6-CA \Pay Applications\PAYAPPlO.DOC
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WAIVER OF CONSTRUCTION LIEN, PAYMENT
BOND AND LIEN FUNDS
July 1,2001
For good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and
releases any and all (a) rights and claims for a construction or other lien on land and buildings being
constructed, altered, erected or repaired and to the appurtenances thereunto, (b) rights and claims on any
paymentbond(s) furnished in conjunction with said construction, alteration, erection or repair, and (c)
rights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor
therefor. The property covered by this waiver is owned by the City of Arden Hills (owner), is located at
1245 West Hifhway 96 Arden Hills MN is described as Arden Hills City Hall and this waiver pertains to
a portion of the work to be performed by Rochon Cor:poration (prime contractor).
This lien waiver is not valid until the amount listed above has been received.
Tati n
By
Contractor Waiver Form
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APPLICATION AND CERTIFICATE FOR PAYMENT (SUBSTITUTE AlA DOCUMENT G702)
PAGE ONE OF 2 PAGES
TO (OWNER I: City of Arden Hills
4364 West Round lake Rd
Arden Hills, MN 55112-5794
PROJECT: Arden Hills City Hall
1245 West Highway 96
Arden Hills, MN 55112
FROM (CONTRACTORl: Rochon Corporation
APPLICATION NO:
PERIOD TO:
3650 AnniJpolis LiJne North. Suite 101
Plymouth, MN 55447
VIA IARCHITECT]: Architectural Alliance
400 Clifton Avenue S.
Minneapolis, MN 55403
ARCHITECT'S
PROJECT NO:
CONTRACT FOR: General Construction
CONTRACTOR'S APPLICATION FOR PAYMENT
CHANGE ORDER SUMMARY
Change Orders approved in ADDITIONS DEDUCTIONS
previous months by Owner
TOTAL 12,544.00
Approved this Month
Number Date Appro~~~
2 6/3012001 62,947.00
3 6130/2001 38,593.93
TOTALS 101,540.93
Net change by Change Orders 114,084.93
The undersigned Contractor certifies that to the best of the Contractor's
knowledge, information and belief the Work covered by this Application
lor Payment has been completed in accordance with the Contract
Documents, that all amounts have been paid by the Contractor for Work for
which previous Certilicates for Payment were issued and payments received
from the Owner, and that current payment shown herein is now due.
By:
Date: July 1, 2001
CONTRACT DATE:
10
30-Jun-Dl
8/15/00
Application is made for Payment, as shown below, in connection
with the Contract, Continuation Sheet, Substitute AlA Document
G703 is attached.
1- ORIGINAL CONTRACT SUM.... ,
2, Net Change by Change Orders ,
3, CONTRACT SUM TO DATE IUne 1 +f-2}.. ...........$
4, TOTAL COMPLETEO & STORED TO DATE. ....... $
lColumn G on G703)
5. RET AINAGE:
% of Completed Work
teolumn 0 + E an G7031
b. % of Stored Materia!
(Column F on G703)
Total Retainage (Line 5a+5b or
Total in Column I of G7031..
6, TOTAL EARNED LESS RETAINAGE....... .,'
(Line 4 less Line 5 Total)
7, lESS PREVIOUS CERTIFICATES FOR
PAYMENT (Une 6 from prior Certificatel..
8, CURRENT PAYMENT DUE..
9. BALANCE TO FINISH, PLUS RETAINAGE
jLine3 less Une 6)
State of: Minnesota
County of: Hennepin
2,942,000.00
114,084.93
3,056,084.93
1:, 1;:8, ~5S.e6
~14z..1, 529 .e'S"<,')
;f,4-;).\, Gb<t,/'bS.
,::;O,lc\l1,~ q, '-.
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H!.B,iBB.61
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:.;.. "3cC1 \.~'::)\ ::., (
;2.04,1-S4-,~3 ...........,
L,[)J[),':'~".,,, d-C>C\Ll;.:c:&3,d-'t
y'06,D71.09) (,..:\~,'( 'rf~'.-~\:- "
:'(;a,asa.88 "?'~J,w:-r
'7 S5 I Id'\ , 54-
ARCHITECT'S CERTIFICATE FOR PAYMENT
2-0
1...rzr. p 3
In accordance with the Contract Documents. based on on-site observations
and the data comprising the above application, the Architect certifies to the
Owner that to the best of the Architect's knowledge, information and belief the
Work has progressed as indicated, the Quality of the Work is in accordance
with the Contract Documents, and the Contractor is entitled to payment
of the AMOUNT CERTIFIED.
Subscribed and sworn to before me this 1st day of July, 2001
Notary Public:
My Commission expires: January 31, 2005
AMOUNT CERTIFIED. .....,.,..,.....,..........$
IAttach explanation if amount certified differs from the amount a plied lor.]
::7/~
.,/lu/61
.
This certificate is not negotiable. The AMOUNT CERTIFIED is pavable
only to the Contractor named herein. Issuance, payment and acceptance
of payment are without prejUdice to any rights of the Owner or Contractor
urlderthis Contract.
.;. ,.
PAGE 2 OF 2
CONTINUATION SHEET
Substitute AlA Document G703
10
1-Jul-ol
1-Jun.01
30.Jun-01
APPLICATION NUMBER:
APPLICATION DATE:
PERIOD FROM:
TO:
CONTRACTOR'S PROJECT NO:
0028
Arden Hills City Hall
SCHEDULED PREVIOUS THIS STORED TOTAL BALANCE
CODE DESCRIPTION VALUE APPLICATION APPLICATION MATERIAL TO DATE " TO FINISH RET AINAGE
01000 GEN'L ROMTS 151,235.67 127,584,78 8,461.69 0.00 136,046.47 90 15,189.20 6,802.32
02200 EARTHWORK 63,722.00 51,997.00 0.00 0.00 51,997,00 82 11,725.00 2,599.85
02480 LANDSCAPING 32.797.00 0.00 0.00 0.00 0.00 0 32,797.00 0.00
02513 ASPHALT PAVING 57,252.00 9,790.09 0.00 0.00 9,790.09 17 47,461.91 489.50
02600 SITE UTILITIES 143,700.00 40,000.00 0.00 0,00 40,000.00 26 103,700.00 2,000.00
04200 CONCRETE/MASONRY 834,571.00 766,033.30 0.00 0.00 765,033.30 92 68,637.70 38,301.67
03410 PRECAST CONCRETE 44,565.00 44,565_00 0.00 0.00 44,565.00 100 0.00 2,228.25
05100 STEEL FABRICATION 107,729.50 107,449.50 0.00 0.00 107,449.50 100 280.00 5,372.48
05600 STEEL ERECTION 75,627,50 75,977.50 1350.00> 0.00 75,627.50 100 0.00 3A48_88
05500 EXPANSIN JT COVERS 2,000.00 0.00 0.00 0.00 0.00 0 2,000.00 0.00
06100 CARPENTRY 208,057.00 156,349.70 28,604.80 0_00 184,954.50 89 23,102.50 9,247.73
06400 MILLWORK 65,753.00 2,680.00 I 27,808.00 -'>>- 0.00 30,488.00 46 35,265.00 1,524.40
07160 WATERPROOFING 10,000.00 10,000.00 0.00 '" 0.00 10,000.00 100 0.00 500.00
07530 ROOFING 6'2,670.00 50,780.00 0.00 0_00 50,780.00 81 11,890.00 2,539.00
07900 CAULKING 6.488.00 500.00 2,006.00 0.00 2,506.00 39 3,982.00 125.30
08100 HM/OOORS/HARDWARE 29,775.00 17.673.86 2,777.82 0.00 20,451.68 69 9,323.32 1,022.58
08360 OH DOORS/AUTO OPERA 6,031.00 4,535.00 0.00 0.00 4,535.00 75 1,496.00 226.75
08800 ALUM STOREFRONT 195.756.00 144.290.00 31,068.00 0.00 175,358.00 90 20.398.00 B,767.90
09300 CERAMIC/QUARRY TlLE 40,545.00 9,600.00 0.00 , 9,600.00 24 30,945.00 480.00
,"
09500 ACOUSTICAL CEILING TI 18,565.00 0.00 0.00 0.00 0.00 0 18,565.00 0.00
09680 CARPTE/VINYl TILE 38,422.00 0.00 0.00 21,500.00 21,500.00 56 16,922.00 1,075.00
09900 PAINTING 12,720.00 0,00 0.00 0.00 0.00 0 12,720.00 0.00
? ACCESS PANELS 300.00 0.00 0.00 0.00 0.00 0 300.00 0.00
10200 LOUVERS 1,900,00 0.00 0.00 0.00 0.00 0 1,900.00 0.00
10100 VISUAL DISPLAY BOARD 2.1B5.00 0.00 0.00 0.00 0.00 0 2,185.00 0.00
10160 TOILET PARTITIONS 1,971.00 0.00 0.00 0.00 0.00 0 1,971.00 0.00
10800 TOILET ACCESSORIES 3,327.00 0.00 0.00 0.00 0.00 0 3,327.00 0.00
12690 FLOOR MATS 2.519.00 2.519.00 0.00 0.00 2,519.00 100 0,00 125.95
10520 FIRE EXTINGISHERS 1,200.00 0.00 0.00 0.00 0.00 0 1,200.00 0.00
12490 WINDOW BLINDS ,^, ^^^ 0""
10990 WARDROBE SPECIAL TIES 243.00 0.00 0.00 0.00 0.00 0 243.00 0.00
10440 SIGNS/FLAGPOLE 6,987.00 0.00 0.00 0.00 0.00 0 6,987.00 0.00
10990 FIREPLACE 2,629.65 2,629.65 0.00 0.00 2,629.65 100 0.00 0.00
? AUDIO VISUAL EQUIP 4.250.00 0.00 0.00 0.00 0.00 0 4,250.00 0.00
14200 ELEVATOR 36,900.00 29,474.00 7,380.00 0.00 36,854.00 100 46.00 1,842.70
155QO MECHANICAL 371,097,00 290,782.30 37,161.70 0.00 327,944.00 88 43,153.00 16,397.20
15300 FIRE SPRINKLER 19,526.00 16,630.00 0.00 0.00 16,630.00 85 2,896_00 831.50
16000 ELECTRICAL 207,091.00 111,900.00 35,981.00 0.00 147,881.00 71 59,210.00 7,394.05
SUBTOTAL 2,872,078.33 2,075,611.69 180,899.01 21,500.00 2,278,010.70 79 594,067.63 113.436.55
FEE 184,006,60 131,261.23 14.167.93 0.00 145,429.16 79 38,577.44 7,271.46
TOTAL 3,056,084.93 2,206,872.92 195,066.94 21,500.00 79
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APPLICATION AND CERTIFICATE FOR PAYMENT {SUBSTITUTE AlA DOCUMENT G702!
PAGE ONE OF 2 PAGES
TO (OWNER); City of Arden Hills
4364 West Round Lake Rd
Arden Hills, MN 55112-5794
PROJECT: Arden Hills City Ha.11
1245 West Highway 96
Arden Hills, MN 55112
FROM (CONTRACTOR): Rochon Corporation
APPLlCA lION NO:
10
PERIOD TO:
3D-Jun-Q1
3650 Annapolis lane North, Suite 101
Plymouth, MN 55447
Minneapolis, MN 55403
VIA (ARCHITECT): Architectural Alliance
400 Clifton Avenue S.
ARCHITECT'S
PROJECT NO:
CONTRACT FOR; General Construction
CONTRACT DATE:
BItS/DO
CONTRACTOR'S APPLICATION FOR PAYMENT
CHANGE ORDER SUMMARY
Change Orders approved in ADDJTlONS DEDUCTIONS
previQus months by Owner
TOTAL 12,544.00
Approved this Month
Number Date Approved
2 6/30/2001 62,947.00
3 6/30/2001 38,593.93
TOTALS 101,540.93
Net change by Change Orders 114,084.93
The undersigned Contractor certifies that to the best of the Contractor's
knowledge, information and belief the Work covered by this Application
for Payment has been completed in accordance with the Contract
Documents, that all amounts have been paid by the Contractor for Work for
which previous Certificates Jor Payment were issued and payments received
from the Owner, and that current payment shown herein is now due.
CONTRACTOR: Rochon Corporation
By:
Date: July 1,2001
Application is made for Payment, as shown below, in connection
with the Contract, Continuation Sheet, Substitute AlA Document
G703 is attached.
1. ORIGINAL CONTRACT SUM...............................
2,942,000.00
114,084.93
3,056,084.93
2. Net Change by Change Orders............................
3. CONTRACT SUM TO DATE (Line 1 +/.2).............. $
4. TOTAL COMPLETED & STORED TO DATE...........
(Column G on G703)
5. RETAINAGE:
a._% of Completed Work
(Column D + E on G703)
b._ % of Stored Material
(Column F on G703)
Total Retainage (Line 5a + 5b or
Total in Column I of G703)
.<1,121:1,189.86
;;1.,42.1,-:>2-").:>'>
/2-0, (./.,,,.,..(..
I 16,1':'u.0 1
6. TOTAL EARNED LESS RETAINAGE............... .,.... $ 1.,J61,I J ~ .El5
(Line 4 less Line 5 Totall A, ~O'jq/~~ 31
7. lESS PREVIOUS CERTIFICATES FOR
PAYMENT (Une 6 from prior Certificate).....
8. CURRENT PAYMENT DUE..............
9. BALANCE TO FINISH, PLUS RETAINAGE",.......... $
lline 3 less Line 61
2,096,660.76
:;!9t,9:'1.OCg Z64-/29'-l.~
:'[1 :I[Ll.lJO
IS"O>/lic'l.fjI
State of: Minnesota
County of: Hennepin
Subscribed and sworn to before me this 1st day of July, 2001
Notary Public:
ARCHITECT'S CERTIFICATE FOR PAYMENT
My Commission expires: January 31, 2005
In accordance with the Contract Documents, based on on-site observations
and the data comprising the above application, the Architect certifies to the
Owner that to the best of the Architect's knowledge, information and belief the
Work has progressed as indicated, the quality of the Work is in accordance
with the Contract Documents, and the Contractor is entitled to payment
of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED..........................,....... l () ~ z.st-.;l
(Auoch explanation if amount certified differs from the amount op~lied for.l
ARCHITECT:
By/~, l/rL/O(
( I
This certificate is not negotiable. The AMOUNT CERTIFIED is payable
only to the Contractor named herein. Issuance, payment and acceptance
of poyment are without prejudice to any rights of the Owner or Contractor
under this Contract.
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~~HILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
July 25, 2001
TO:
Mayor and City Council
di-F~ 1<1 ~
FROM:
Mike Cronin, Interim City Planner
SUBJECT: Request of Beth Mueller and Jason Rysavy, June 28, 2001
The MuellerlRysavys are building a new home in Arden Hills. As part ofthe design they would
like to incorporate a significant (25% ofthe floor area ofthe home) office area for themselves
and up to four employees, as a work space for six people in their web design business.
The Home Occupation regulations of the City, Section 6 B 3 of the Zoning Code, recognize two
classes of Home Occupations. Class One allows only occupants ofthe residence to work on site.
A permit from the City, but no public review process by the Commission or Council, is required
for Class One Home Occupations. A Class Two Home Occupation allows one person not
residing in the residence to be employed in the home after the City approves a Special Use
Permit.
The Code does not permit a home office for a use the size of the present Catalyst Studios, two
residents, and two non-resident employees. Nor could it accommodate the planned growth to
include an additional two, for a total of four, non-resident employees in the MuellerlRysavy's
home.
Home occupations are becoming more conunon, and are very attractive for a teclmology based
businesses like that of the MuellerlRysavys. However, the purpose and predominate use of our
residential districts is residential use, and the expectations about the type of environment that
creates. In the short term, the threats to the residential environment are additional parking,
additional non-residential activity, and modifications to the structure driven by the need to
acconunodate the expanded office use that would not be compatible with its residential image or
character. In the longer term the impact is losing the ability to convert the structure back to a
residence, the intended expected purpose of structures in the district. And, a subsequent owner,
or successor in the MuellerlRysavy's business, may not be as compatible or sensitive to
neighborhood concerns as the MuellerlRysavys would be.
I
,
When the Mueller/Rysavys visited with staff, we ruled out a Variance to accommodate the _
Mueller/Rysavys. The one non-resident employee is not a dimension that can be varied. It is a ,.,
regulation on the permitted use of the site, not a constraint on the development of the site, and
therefore cannot be varied. The use of some exceptional permit process was not proposed, as it
would not provide a strong foundation for the Mueller/Rysavy's investment or assured use of the
office space for their company
. The sole option to accommodate the scale of Mueller/Rysavy's proposed office use of their home
is a text amendment allowing more than one non-resident employee nnder special conditions,
most probably based on the larger lot size the Mueller/Rysavys could qualify for.
The City struck the balance between accommodation of home offices and preservation of the
residential character when it adopted the present ordinance in April, 1993, and limited Home
Occupations to one non-resident employee. Prior to the Mueller/Rysavys and the City staff
starting the formal and time consuming process ofrevisiting that decision, both the
Mueller/Rysavys and the staff ask the Council to provide initial direction on whether that would
be a productive process. If the Council remains confident in the balance struck in the April 1993
amendment limiting Home Occupations to a single non-resident employee, the Mueller/Rysavys
can chose a design for their home that does not include the 25% office area, and begin their
search for office space among the many opportunities offered in the business districts in the City.
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6.28.01
Rcr,::" "
f lL\....,.:...~ ."
to: Mayor Dennis Probst
from: Beth Mueller and Jason Rysavy
re: Variance to Zoning Code
lilt
~... '-' ~
o ~; 2001
C'''''{ 0'-
11. 'i
HiLLS
Section 6 c1 b of Arden Hills' Zoning Code limits the number of non-residents employed at a home-based
business to 1. We would like to request a variance or respectfully ask that the city council examine this
code and possibly revise it. Due to advancesin technology and readily available network access from
homes, there is a trend toward home based businesses. (See attached brief.)
e
We have purchased Lot 1 Block 1 Josephine East in Arden Hills and plans are underway for building our
home very soon. Currently, we have a home based web design business and would like to continue to
running it from our new residence. Catalyst Studios, Inc. consists of my husband, me, a programmer and
a recently hired designer. We like staying small, but could potentially see hiring another employee or two
in the next 3 years. The business doesn't have clientele or deliveries that come to our home, everything
is done electronically.
Dur lot has special characteristics that would make it ideal for a home baseo business.
1. It is large by most standards - 80' x 240' - 19,200 sq feet.
2. There is a paved road from Lexington on our property that will no longer be available for pub-
lic use once construction is completed on the cui de sac on Shoreline Lane. This road enters
the rear of our lot and would be utilized for employee parking only. It would not be interruptive
to any neighboring properties.
We have taken special precautions to ensure our home does not appear different than other private resi-
dences. By utilizing space over the garage, the business can be in a dedicated space (approx. 25% of the
total square footage) but would not make the structure look out of the ordinary. The space will be planned
for easy conversion to bedrooms upon our selling the house or choosing to move the business off site.
.~~"9
Beth Mueller and Jason Rysavy
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.
CENBR/98-2 \ Issued March 1998
CENSUS
BRIEF
.....~~
u.s. Department of Commerce I \i "
Economics and $tatj'(ics Adminislrahon. 1&J .
BUREAU OF THE (USUS \ l:tJ /
_.-
- - - - - -"- -- - - - - - - - - - - - - -- - - - - - -- - ----
Increase in At-Home Workers
Reverses Earlier Trend
m ETWEEN 1960 AND 1980, the number of Americans
. who worked at home steadily de c It'ned,largelyr e -
I fleeting a drop in the number offamily farmers who
elected to Bive up farming. . ~"tl!e,~-.t-.:~.t
~,"",Aisin4990 sOOWS adnlIn1itic"lilCreiiSebFilie
,:~=:~~al'llOme\llP 56peccelltfrom
This Census Brief analyzes trends in work-aI-home pat-
terns: who these workers are, what kind of work they do and
how often they do it. ~,
'~:a:I990~}Wt:' _:si~1
Cilli~lii the1JropOrli;;n~ng.1 bilinebj'Cens1Jfl
~l!l)lIrl .' .
CONSERVATIVE ESTIMATES
The Census Bureau's 1990 estimate of the num-
ber ofpo:;op!e working at hom~ is Suhst;>'Iltia!ly1ower
than more recent private surveys that are based on
smaller samples or anecdotal evidence. For ex-
ample, a 1997 survey prepared for Telecommute
America estimates that the number of Americans
"telecommuting" via computer from their homes to
their businesses rose from abouI4 million in 1990
to approximately II million in 1997.
The census data may be lower because they are
based on respondents' answers to a question about
how they "usually" get to work. Therefore, indi-
viduals who regularly work at home one or two days
a week, but elsewhere during the other three days,
are not reflected in the work-at-home census esti-
mate.
From a separate survey, Characteristics of Bus i-
ness Owners, the Census Bureau reports that nearly
half of the 17 million small businesses in the United
States in 1992 were home-hased. But most home-hased small
business owners said they worked less than 40 hours a week
and their businesses were not their primary source of in-
come. This is consistent with both the popular notion that
more people are working at home and the Census Bureau's
calculation from the 1990 census that only 3 percent of the
work force worked at home on a full-time basis.
INCREASE REPRESENTS A DRAMATIC REVERSAL
Despite the Census Bureau's conservative method of
counting at-home workers, the 1990 increase in the number
of Americans who worked at home represents a dramatic
reversal of the previous 20-year trend. Between 1960 and
1980, the sleep decline in the number of family farmer.; and
the growing tendency of professionals. such as doctors and
lawyers, to leave their home offices and join group practices
4:663Mo
3,406,000
2,685,000
..... 2,178.000..
1980
1990
1960
1970
U.S. OepartmentofCornmerce: OURf/lU OF THE CENSUS
C~NSUS BRIEl' M,1rch 1998
------ ----------------------
or larger firms in office buildings resulted in a loss
each decade in the number of at-home workers,
For example, lrom 1960 (the first year soch
data were collected) to 1970, the number 01
people who worked at home dropped hy almost 2
million to 2.7 million, a 42-percent decline. Simi-
larly, during the 1970-80 period, there was a drop
olahout another 500,000 to 2.2 million people, a
19-percent decline,
"Clearly, by reversing these declines withsuch
a steep increase - the number of at-home work-
ersjumped 56 percent lrom 1980 to 1990 - the
decade 01 the 1980s marked a rebirth of work at
home in the United States, ~ Population Division
demographer Phillip A, Salopek said. "It is note-
worthy that this impressive growth occurred be-
fore the expansion of the Internet. ~
MOST WHO WORK AT HOME ARE SELF-EMPLOYED
The primary difference between those who
worked at home and those who worked away from
home was the source of employment. More than
half the workers who labored in their homes (54
percent) were self-employed in 1990, 10 times the
rate of self-employment found among those who
worked away Irom home. Conversely, only 36 per-
cent of those who worked at home were employed
by private-sector companies, versus 77 percent of
those who worked away from horne,
There are other notable differences between
the two groups, For the work-at-home group, the
proportion of women (52 percent) was greater
than for those who work away from home (45 per-
cent). Those who worked at home were also older
on average that those who did not.
Forty-foor percent of the at-home workers
were 45 years old or older, compared with only
29 percent over this age among people who
worked away from home,
INDUSTRY AND HOURS WORKED
Almost half the workers whose workplace was
home (46 percent) worked in the service Indus-
tries, which include business and repair services,
personal services, entertainment and recreation
services and other professional and related ser-
vices, About 18 percent of at-home workers were
in the agricultural, forestry and fishing industries.
Work-at-home people generally put in fewer
hours per week than people who did not work at
home, For example, of those who worked at home
only 27 percent worked 35 to 40 hours per week,
while nearly 50 percent of the people who worked
outside their homes did so. However. a greater pro-
portion of workers who worked at home worked
more than 40 hours per week, 36 percent versus
only 30 percent of those who did not work at home.
EARNINGS
. NOT-AT.HOME WORKERS
0:;' AT-HOME-WDRKERS
"Private wage
and salary .._.?~~...
..Government
_17%
I'
,;6%
Wj
. Self-employed
'.Unpaid family
1%
4%
77%
People who worked at home gen-
erally earned less that those who did
not. More than three-quarters of
those who worked at home earned
less than $25,000 a year, compared
with less than two-thirds 01 those who
worked outside the home, Neverthe-
less, some people who worked at
home earned substantially more
money. About 3 percent 01 at-home
workers earned more than $75,000
a year,
A set 01 tables, "Working at
Home," (CPH-L-195) is availahle in
print lor $15 (call 301-457-2422)
and on the Internet (<http://
www,censlls.gov/main/www/
subjects.html#w> and click on
"Work at Home),
54%
u.s. DepartlTl!!nt of Corrmerce; 8U~EAU or HiE CENSIJS
c. ,EN... S."US
BRIEF
CON TA C T S:
Analyst:
PhiJIip Salopek
301-457-2454
psalopek@census.gov
Statistical BriefS:
Public Information
Office
301-457-3030
pio@census,gov
This Brief is one ofa series that
presents inforOlation of current
policy interest. All statistics are
subject to sampling variability,
aswclJ as survey design flaws,
respondent classification and
reporlingerrors, and data
processing mistakes. The
Census Bureau has taken steps
to minimize errors, and
analytical statemems have been
tcsted and meet statistical
standards. However, bccauseof
methodologicaJdifferenccs, use
cautionwhencomparingtbese
data with data from other
sources.
,
.