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HomeMy WebLinkAboutCCP 10-09-2001 , ~ . . . ~ 'tl.E ~OP' ~~H1LLS AGENDA CITY COUNCIL MEETING, CITY HALL ***TUESDAY, OCTOBER 9, 2001, 7:30 P.M.*** City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M. 7:30 P.M. 7:30 P.M. 7:35 P.M. 7:40 P.M. 1. Call to Order 2. Approval of Meeting Agenda 3. Approval of Minutes a. b. September 10, 2001 Regular Council Minutes September 17, 200 I Council W orksession Minutes 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Memorandum of Understanding, Fire Inspection Services, Lake Johanna Volunteer Fire Department and City c. Res. #01-17, Resolution Approving An Application for an Exempt Gambling Permit, Catholic Aid Association, 3499 North Lexington Avenue d. Pay Request #1 (Final), Mounds View High School Watermain Loop, , MINNCOMM Utility Construction 5. Public Comments This is an opportuD.ity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, pl~ase state your name and address for the record, and a brier summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. , ~ . ....>.;'". ~ 1" AGENDA - PAGE TWO CITY COUNCIL MEETING, CITY HALL TUESDAY, OCTOBER 9, 2001, 7:30 P.M. t . 7:45 P.M. 6. Unfinished and New Business a. Ramsey County Road I Design/Construction b. Pavement Management Plan (PMP) Standards 1. Definition of "Neighborhood" Street Width 2. Standards Map c. National League of Cities (NLC) Membership Renewal 8:15 P.M. 7. Administrator Comments 8:30 P.M. 8. Council Comments 8:45 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. (Insert Calendars) . . " . . I' , . e e e CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING SEPTEMBER 10, 2001 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS DRAFT CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; City Engineer, Greg Brown, BRW; and Recording Secretary, Nancy Czajkowski. APPROVAL OF MEETING AGENDA Mr. Lynch requested they add Agenda Item 7.F Mounds View High School Update. Councilmember Grant requested that Agenda Item 5. D be moved to 7.G. He stated he expected some discussion on this item. Mayor Probst requested that Agenda Item 5E be moved to 7. D. 2. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt the agenda for the September 10, 2001, regular City Council meeting. The motion carried unanimously (5-0). PUBLIC HEARING, PRESBYTERIAN HOMES BOND ISSUE Mayor opened the public hearing at 7:32 p.m. Mr. Lynch explained the resolution proposal for the housing finance program. He stated based on council direction the public hearing was set and proper legal notice given. He noted the city had been asked to provide, as issuer, up to five and one half million dollars in bonds to Presbyterian Homes for improvements made to buildings in Arden Hills and Bloomington. He added it included a purchase of an additional building in Bloomington. He stated Presbyterian Homes had asked the City of Arden Hills because I) Arden Hills was bank qualified, 2) some of the money was spent in the city, 3) the corporate headquarters is in Arden Hills, and 4) the city has done this before. Mr. Steve Fenlon, the financing agent, stated this was a refinancing of a nursing home in Bloomington and also of the acquisition of six co-op units. He noted it would also cover a chiller replacement and other capital improvements in Arden Hills. He added the fact that Arden Hills ARDEN HILLS CITY COUNCIL - SEPTEMBER 10,2001 DRAFT 2 is bank qualified rcsulted in considerable savings to Presbyterian Homes. He stated the city would issue the bonds without recourse. He noted there was no legal or financial obligation to repay the bonds on part of the city. . Mayor Probst stated the city has done this at least twice, would incur no obligation to the community and has no affect on its bond rating. Mr. Lynch concurred. He stated since the city was bank qualified it had to account for these bonds when considering its debt. Mr. Fenlon stated the city must only pass the test once and only in the year, the bonds were sold. He noted the test is whether the city reasonably cxpects to issue 10 million dollars in bonds, which would include these bonds. He addcd if there was a later emergency bond issue, it would not affect the test. He stated after the year the bonds were sold, the city would never go through that test again. Councilmember Rem asked if this bond was bond strictly for remodeling in Arden Hills and not. for additional acquisitions. Mr. Fenlon responded in the affirmative. He stated it was only for capital improvements in the Arden Hills facility. Councilmember Larson statcd the resolution references ajoint powers agreement. He asked when the city would see a draft of the joint powers agreement. Ms. Jenny Grain, Bond Counsel, responded she would distribute it any time the Council desires it. She stated the City of Arden Hills and the City of Bloomington would be parties to the joint powers agreement. She noted under state law, to issue bonds for housing projects a city is authorized to do it in its jurisdiction . or where there is a joint powers agreement in effect. An unidentified resident of Shorewood Drive, stated his property abuts the eastern side of the Presbyterian Homes facility. He noted this past August 7th he was served a summons. He added Presbyterian Homes wanted to merge parcels of land. He stated that five days later he received a letter from Presbyterian Homes CFO Mark Meyer. He noted in that letter, Presbyterian Homes claimed they wanted to assure the residents there was no major remodeling or construction. He added that in a later meeting they said it again. He stated the neighbors were concerned about an increase in capacity. He noted they did not challenge the merger of the land. He added his concern that Presbyterian Homes was asking for money in Arden Hills. He asked if it was absolutely guaranteed that Presbyterian Homes would perform certain predetermined stipulations. Mayor Probst stated he did not believe the residents needed to be concerned. Mr. Mark Meyer stated the improvements in this financing have already been completed. He noted the improvements were paid for from operating costs and this was the refinancing. He added the summons related to a financing in 1995. He stated this related to replacing a chiller and doing some cosmetic changes. Mr. Fenlon stated 10% of this bond issue refers to Arden Hills. He noted of that $430,000 of it . was for heating and ventilation. He added the remaining $90,000 related to repair type work. He stated the company had to comply with the public notice. . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 10,2001 DRAFT 3 Ms. Patricia Johnson, of Roseville and of Trinity Lutheran Church at Lake Johanna, asked who would be the subsequent owner. Mayor Probst responded this facility operates by Special Use P Permit. He stated the only way they could modify the property was through a public hearing process. Ms. Grain stated there were no plans to transfer ownership. She noted they used that language in case of a later transfer. She added if there was a transfer, it would be to another affiliated entity. She stated the language for additional housing was statutory language. She noted the idea to issue bonds was to improve the community as a whole. She added this included the twin city area and the rest of the state. She stated it fosters the development of housing, but does not mandate it be here in Arden Hills. Ms. Johnson requested that her church get notice of any future plan for expansion. She noted they should be placed on a mailing list for notices. Mayor Probst agreed. Councilmember Rem stated some proposals had been discussed. She noted the people she talked to were concerned the city was not financing some kind of expansion. Mayor Probst stated there had been some preliminary discussions by Presbyterian Homes regarding a project. He noted the city had not received a formal submission by Presbyterian Homes. He added the City did not know if the company was still actively pursuing it. He stated there would be a significant process involved for a proposal to move forward. He noted tonight's action was not related to that activity. Mr. Steve Henkel, 1882 Glenpaul, asked if the money allocated to Bloomington could later be diverted to Arden Hills. Ms. Grain responded it could not. Mr. Henkel asked about precedent. Mayor Probst responded the city had done this twice before. Mr. Post stated it was done in 1999 for 26 million. Mayor Probst stated there had been two previous examples. He noted the city incurs no cost or obligation. He added that any expenses the city did incur, even included having the public meeting, and would be reimbursed by Presbyterian Homes. Mayor Probst closed the public hearing at 8:00 p.m. Councilmember Larson asked if there were origination fees. Mr. Fenlon responded in over 85% of the transactions of this type he had handled, there were no origination fees. He stated the larger cities might charge a fee, but the answer would be no in general. He noted the reasoning behind that was due to the history ofthese fees being collected from for-profit entities. He added this is a non-profit company. He stated the benefit was for the people who live in the community. He noted the transaction was risk-less and cost-less. He noted the Council was taking time to hear from and support a non-profit company in its city. ARDEN HILLS CITY COUNCIL - SEPTEMBER 10, 200 I D.RAFT 4 MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve Resolution No. 01-14. The motion carried unanimously (5-0). . APPROVAL OF MINUTES A. August 13, 2001 Regular Council Meeting, Pavement Management Plan (PMP) Discussion B. August 13,2001 Regular Council Meeting Councilmember Grant noted in the future he would like the word "they" to be replaced with the "city" so it was clear who the "they" referred to. Councilmember Grant noted that page 4 was missing in the August 13,2001 Regular Council Meeting minutes. He added if they are approved the Council should approve that page later. Councilmember Rem stated on page 5 of the August 13,2001 Regular Council Meeting minutes it should reference the road being overlaid was "complete from County Road E to Lake Valentine Road." MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the August 13,2001 Regular Council Meeting, Pavement Management Plan and August 13,2001 Regular Council Meeting minutes as corrected above. The motion carried unanimously (5-0). . CONSENT CALENDAR A. Claims and Payroll B. Res. #01-15, Adopting Truth in Taxation Public Hearing Dates for Proposed 2002 Taxes Payable C. Election System Replacement, Joint Powers Agreement Approval D. Storm Water Plan, Approval of Draft for Agency Review E. City Hall Construction Project, Rochon Pay Request #11 MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary docwnents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. Mr. Larry Johnson stated that last night, the Glenpaul neighborhood had a meeting to voice concerns. He noted the August 21, 200 I Michael Cronin memo states Presbyterian Homes was seeking the expansion plan in a more aggressive matter. He read from the memo presented to . . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 10, 200 I "..,., ,~c, f' f''- T- U~'{J\ 5 council. He stated they would like a public meeting with the City Council to discuss their concerns. Mayor Probst stated at this point, the city had not received a formal recommendation. Mr. Lynch stated the city had not received anything formal. He noted the city planner and the interim planner had had conversations with the potential owner ofthe triangle site. He added Presbyterian Homes had taken over this proposal. He stated the company was guided to talk to Ramsey County and to the neighboring property owners. He added staffwas aware that some of the property owners were favorable to selling their properties. He stated staff had not spoken to Presbyterian Homes in approximately eight weeks. He noted if the company made a formal application, there would be a Planning Commission public hearing. Mr. Johnson stated they had seen a survey on traffic being done. Mr. Lynch stated it was possible Ramsey County was doing that. Mayor Probst stated the city could approach Presbyterian Homes and ask their intentions. Councilmember Aplikowski stated no formal plans had come before the Planning Commission. She noted the work the neighbors had observed had all been done by the developers. Mayor Probst stated the process would start with a review by the city planner. He noted it would then go before the Planning Commission. He added if it would involve rezoning it would require public hearings. He stated there would be a lot of process to move the plan forward. Councilmember Larson stated he did not see any harm in asking Presbyterian Homes to sit down with the neighborhood and discuss the matter. He noted the company would not know what they were doing until all their tests were done. He added the neighbors must understand it was preliminary. Mr. Johnson asked about a test development. Mr. Lynch responded in a test development they would survey the property and perform a traffic study. He stated the developers would see what would fit on a neighborhood business district zoned property. He noted they would determine if a rezoning would be needed. Mayor Probst stated this type of zoning encourages neighborhood friendly development like the coffee shop that was there. Councilmember Rem stated Presbyterian Homes did come before the Planning Commission with a concept discussion. She noted the city had a new planner. She added the plan was in limbo right now until something formal was presented. Mr. Johnson stated they wanted to be heard as taxpayers and voters. ARDEN HILLS CITY COUNCIL - SEPTEMBER 10, 2001 [" ;J' f' ~:...~ At~ 6 Councilmember Rem stated the Council wlderstands that point. Shc noted it made sense to ask for a discussion. . Mr. Johnson stated there would be 150 residents interested in a discussion. He noted they would like the Council to be present. Councilmember Grant stated the county would also require notice to consider a redesign of the road. He noted there were a number of different levels of government that would need to be approached in order to redevelop and redesign that corner. Mayor Probst stated the Council was not in a position to respond until they had seen a formal proposal. He noted it would be appropriate to ask for a meeting to have Presbyterian Homes talk about what they had in mind. Ms. Carolyn Linders, 1945 Glenpaul A venue, stated she first heard about this in July from a neighbor. She noted she called the city and spoke to Mr. Tom Moore. She added Mr. Moore did not know anything about this subject, and to the best of his knowledge, there was no proposal formal or informal. She stated they asked Mr. Moore to come to National Night Out. She noted the neighbors asked a lot of questions. She added Mr. Moore stated the city had not received one telephone call, one letter, or fax from Presbyterian Homes. She noted when they got a copy of the memo from Mr. Cronin; Mr. Moore told them it was the first contact from Presbyterian Homes. Mayor Probst noted it was difficult to determine when would be the approptiate time to make an informal discussion public. . Ms. Linders stated she had looked through the files and there are notes about meetings and diagrams about this proposed plan. She noted it was not the first time the citizens had felt out of the loop. She added the City is the citizens and they should hear about these things from the Council. She stated she expected and hoped the city would keep the neighborhood fully informed on this project. Ms. Melinda Hunt, 1986 Glenpaul A venue, distributed a letter. She stated essentially that her letter was addressing this proposal. She noted she wanted to go on record supporting the beautification of that triangle of Arden Hills. She added it would be a great addition to do some landscaping or other small-scale project. She stated she would oppose any possible development that would increase traffic in the Glenpaul area. Another Glenpaul resident stated he had concerns about something written down in black and white with roads punched through. He noted the notes on the diagram did not sound good. He added they wanted to be part of the process. He stated they did not always understand what was gomg on. Mr. Byron Northwick, Pastor of Trinity Lutheran, stated the trust level in the neighborhood was . very low right now for the City Council and Presbyterian Homes. He noted the rumors had been running rampant. He added they were very uncomfortable with what they were seeing. He , . . . t"""""-, "-'if'" ~ 7 ARDEN HILLS CITY COUNCIL - SEPTEMBER 10,2001 l.,k stated they are David to Presbyterian Homes Goliath. He noted they would like to be informed about what was going on. He added they understand conceptual and preliminary. He stated when they see something in black and white there were nervous that they were left out of the process. Mayor Probst stated he thought their points were clear. He noted the COilllcil would do its best to keep the neighborhood informed. Councilmember Larson stated the Council would ask Presbyterian Homes to participate in a discussion with the neighbors. Mr. Lynch stated the Council could ask that the Planner contact them, but it would not be a requirement. Mayor Probst stated he hoped there would be some coordination so the Council would be updated on the neighborhood's comments. Councilmember Aplikowski stated nothing had happened that they had tried to hide. She noted the city had been without a staff planner for some time. She added the Council needs to check in that department to be sure there was nothing imminent. UNFINISHED AND NEW BUSINESS A. Lake Johanna Volunteer Fire Department 1. 2001 Capital Improvement Plan (CIP) Expenditure 2. 2002 Budget and CIP Budget Ap'proval Mr. Lynch eXplained that the operating budget had changed. He stated Lake Johanna Volunteer Fire Department had indicated they would like to continue with the program to have some on- call personnel to improve response time. He noted the Fire Board had agreed that it would eliminate the cost from the budget and pay it out of Alliant TechSystems funds. He added it would be a small savings to the City of Arden Hills and would reduce the budget increase to 6.28% increase for 2002. Mr. Post stated the ClP budget had one item for $30,000 for a portable generator. He noted the City has a public safety capital fund that would fund the generator. He added it would be a non- levied amount. Councilmember Aplikowski asked why the volunteers could not live on a 3% increase. Mr. Lynch responded the increase was based on the number of calls and was not an increase in the rate of pay. He stated the department had already experienced a 30% increase in the number of calls. He noted there were a lot of false alarms. Councilmember Larson stated he was not able to attend the last Fire Board meeting. He noted he had a similar reaction to Councilmember Aplikowski. He added the largest dollar amount change was in the professional fees. I. t j",Y'/" In t-. I ,,-.~,- :. p -.:. 8 ARDEN HILLS CITY COUNCIL - SEPTEMBER 10,2001 . Mr. Post stated the Department had engaged Brimeyer & Associates to evaluate a permanent fire chief position. He noted Chief Schreier was not going to retire. He added they anticipated a full time fire chief position would not be in place until 2003. He stated there would be more consulting fees. . Councilmember Grant asked about the sizable increase. Mr. Post responded the budget was reflecting for the first time Alliant TechSystems monies. He stated it showed the entire organization budget, which included the Alliant TechSystems spending. He noted if they removed, the Alliant Tech funding the increase would be 10.9% instead of 18%. Councilmember Aplikowski stated her concern about the amount for professional services. She noted $11,000 for professional services rubbed her the wrong way. Mr. Post stated it included the external audit fee and amounts for the management consultant. Mr. Lynch stated some direct training also is included in that figure. He noted they have to hire outside trainers to come on site. He added the entire amount was not just going to Brimeyer and Associates. Mr. Post stated the 200 I budget amount for professional services was $42,000. Councilmember Grant asked if this budget had to be approved by the other communities as well. Mr. Post responded in the affirmative. . Mayor Probst stated that historically Arden Hills has been a thorn in the volunteer Fire Department's side. He noted the other communities have been more cooperative. Councilmember Aplikowski stated she would like professional fees to not exceed salaries. Mr. Post stated the only position salaries in the budget were for the Fire Chief, Treasurer, Assistant Chief, and Secretary. Councilmember Larson stated there was also a reimbursement for duty pay. He noted that as a volunteer the salary level was not great. Councilmember Aplikowski stated the fire fighters work hard and she did want them to have what they needed. She noted her concern was that the professional service fees went up every year. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the 2002 Lake Johanna Fire Department Operating Budget and CIP budget as recommended by Staff. The motion carried unanimously (4-1 Aplikowski). . e e e ARDEN HILLS CITY COUNClL- SEPTEMBER 10,2001 ;:c,,;pc~ ~ 9 MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the 2001 Capital Improvement Plan expenditure as recommended by Staff. The motion carried unanimously (5-0). B. Ramsey County Sheriff's Department, 2002 Operating Budget Approval Mr. Lynch explained the proposed budget. He noted there was one change on page 5 in the budget estimate for investigators. He added the change reflected the phase in of the fifth investigator. He stated the city's share of the cost savings would be about $2,500. He noted the Contractor Community Group suggested this change. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the proposed 2002 Law Enforcement Contract with a contribution of Arden Hills in the amount of $644,774.02. The motion carried unanimously (5-0). C. Resolution #01-16, Clarifying Proposed Sums of Money to be Levied for Levy Year 2001, Payable in 2002 Mr. Post explained this item needs to be addressed this evening to get the preliminary levy in to the county by September 15, 2001. He stated the levy could go down, but could not go up once this preliminary levy was approved. He noted that in looking at the material from the Department of Revenue, the implicit price deflator used in setting the limit was 3.36% rather than the 2.8% in previous levy discussions. He added the city received HACA funds from two sources: primarily state aid certified HACA, and in the form of manufactured home HACA to a limited extent. He stated the city was trying to restore the lost HACA funds from manufactured homes HACA and the certified HACA funds from the Department of Revenue. He noted the city never receives 100% of the levy so they use a delinquency factor. He added he recommended the city council consider an 8.69% increase over the certified 2001 amount. He stated the city would still be under the levy limitation. He noted this compared to earlier discussion of a levy increase of 7.5%. He added he did a quick telephone survey of the neighboring communities. He stated Arden Hills and Maplewood were relatively low. Councilmember Grant asked if those amounts had been approved. Mr. Post responded the amounts listed were what the finance directors were using in their latest submission to their council. He stated they were preliminary. Councilmember Aplikowski asked what the maximum amount of the levy could be. Mr. Post responded the maximum city levy increase could be 12.8 percent. Councilmember Aplikowski stated it would be nice to publicize that. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Resolution 01-16. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL - SEPTEMBER 10,2001 10 " .',~ ' ~.' ." ,',' :1 D. City Hall Construction Project, Rochon Corporation, Change Order #S Mr. Lynch explained the items related to Change Order #5. He stated item 16 should not be included since waterproofing was not complete. He noted the roof drain amounts were also in dispute since the city bclieves this was an architectural design oversight. . Mr. Post stated Change Order 110. 5 items represent a change in contract price. He noted that, concerning Item 14, whenever the waterproofing problem was solved then the contractor would have a green light to go ahead with the retaining wall. Councilmember Grant asked if the work had been completed. Mr. Post responded everything was done except for Item 14. Councilmember Grant stated he would rather see the change order before they finish the work. Mr. Post stated that earlier direction from Council allowed for the city administrator to approve change orders of less than a $5,000.00 value limit. Councilmember Aplikowski asked if there was anything Councilmember Grant would not have approved. Councilmember Grant responded if they were going to change items in the building, he would have preferred something other than the stone. He stated Item Two exceeded the $5,000 limit. Mr. Lynch stated that Item Two was related to the urgency of responding to the lower level flooding situation. . Councilmember Grant stated the Council did give certain latitude. He stated these items exceeded the total amount, but not the per item limit. He noted the total limit was to be no more than $20,000 in total. Councilmember Aplikowski stated she appreciated the concern, but it was important to get in the building. She noted the faster the better. She added it was great to receive the list. She stated there had to be some leeway here. She stated she was very disappointed in the architectural firm and its response to the city's problems. She noted she believes the firm did not follow through with its due diligence. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve Change Order #5 for the Rochon Corporation contract for City Hall. The motion carried unanimously (5-0). D. 2 City Hall Construction Project, Rochon Pay Request Pay Request #11 Mayor Probst stated staff anticipates the waterproofing repair work to begin this Wednesday. He noted the city had still not received a final cost estimate for that work from Rochon. He added . his personal view that the city had no liability. He stated the city would hold $550,000 still to be paid. He noted that as the city moves forward, the Council needs to pay attention to retaining e e e ":,,:,,,\>'<:?, ARDEN HILLS CITY COUNCIL - SEPTEMBER 10,2001 '."'''->c', "'."'" . '. "'~i-,. '~'.-cSt ~! -\" ;;,.-. 7<11 what would be necessary to cover that liability. He added that staff felt the remaining amount held would be adequate for control over the contractor. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve Pay Request #11 in the amount of$209,286.74. The motion carried unanimously (5-0). E. Final Pay Request #3, Dave Perkins Construction, Old Highway #10 Project Mr. Brown explained Pay Estimate #3 from the contract for water improvements on Highway #10. He stated it was not the final payment. He noted there was a punch list remaining containing some minor things left to be done. He added they would not release the money until the county funds were coordinated. He recommended approval of payment for $ 75,419.53. He stated the city would still hold the 5% retainage. Councilmember Grant stated a federal community block development grant is funding this proj ect and not the City. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve payment of Pay Estimate #3 for $75,419.53. The motion carried unanimously (5-0). F. Mounds View High School Update Mr. Lynch explained the punch lists prepared by the Building Official in order to obtain occupancy for students on Monday, September 17,2001. He stated the inspection on Saturday resulted in 42 items, and the inspection on Sunday added 11 more items. He noted staff felt that ifthe Contractor works diligently the items should be complete. Councilmember Larson stated this had been difficult for families and students in the school district. He noted Mr. Scherbel deserved real credit for a job well done. He added the building inspector was not responsible for the delays. He stated that building was not ready for occupancy. He noted Mr. Scherbel was under a lot of pressure and has done a good job. He added this was a difficult project. Councilmember Grant stated that this was a major project in the community that affected a great number of residents. He noted he was pleased to see the work Mr. Scherbel had done and the items needed to be completed. He added it gives the school district a good idea of how close it is to being complete. He stated the community was surprised on Saturday when they saw on cable television and the website that the school district was canceling school for Monday. He noted it would be good to avoid that situation again. He added Mr. Scherbel had done a good job in a difficult situation. He stated that hopefully school could open on Monday. Councilmember Larson stated this would ensure the kids would have a safe environment. ARDEN HILLS CITY COUNCIL - SEPTEMBER 10, 2001 ~~ ~- i 12 Mayor Probst stated there was a great deal of work to be completed. would be monitored by the school district for quality. He noted his hope that it . Mr. Lynch noted there was an additional meeting tomorrow. He added the 42-item list had been forwarded to the school district's construction company. Councilmember Grant asked if staff was willing to stipulate these lists represented the balance of the items to be completed. Mr. Lynch responded in the negative. He stated every time the building official went into the school he saw additional items to be completed. He noted staff did not want the city to be liable for school opening with work not complete. G. Storm Water Plan, Approval of Draft for Agency Review Mr. Lynch explained this is a follow up action both requested and required, to notiJ)' agencies about the storm water plan. He stated the requested changes had been made. He noted one issue under discussion was the Rice Creek Watershed's goals and policies. He added in order to make substantial change the city would have to have several meetings to adopt its own goals and policies. He stated submittal of this plan would be a good faith effort to show the Metropolitan Council that the city was attempting to adopt a Storm Water Plan as part of its overall Comprehensive Plan. He noted this draft would be sent to the Metropolitan Council and the Rice Creek Watershed District for comments. He added those comments would come back to the Council for discussion. He stated Mr. Ron Leafwas present tonight from S.E.H., Inc. Mayor Probst asked if they made modifications before the final adoption of the plan, would the . plan have to go back through process of review by the various agencies. Mr. Leaf responded that would depend on the nature of change. He stated if the change was a substantial deviation from the Rice Creek Watershed baseline than it would probably have to go back for review again. Mayor Probst asked if anyone doing development would have to follow the Rice Creek Watershed goals and polices. Mr. Leaf responded that was essentially correct. He stated the Rice Creek goals and policies would apply whether or not they were adopted by the city. Mr. Lynch stated this was the case unless the city wanted to be the agency to make the final determination in these matters. He noted the Council had stated they did not want to be that agency. Councilmember Grant stated Figure II, number 4 indicated proposed stormwater treatment. He noted the reference on page 42 was P4. He added these references make Valentine Park into a water retention pond. He stated he had previously indicated that if Valentine Park were to become a retention pond he would not vote to send this plan out for review. He noted he did understand that this area needs some stormwater treatment, but would not support the destruction of a city park to do that. Mr. Leaf stated that would be a minor change that could be made after the review. He noted on page 24, they had tried to layout 13 proposed ponds. He added the language tried to identifY the . fact that regional ponds were not the only practice recommended. He stated other alternatives ARDEN HILLS CITY COUNCIL - SEPTEMBER 10, 2001 ~"~!"' 13 could be considered. He noted this was not clarified in section 5, but that was the approach he . understood the city wanted to highlight. He added these were just possible locations. Mayor Probst stated this has been identified as an area that does need treatment. He noted where it might end up on the schedule is unknown. He added they needed to let citizens know this was being considered. He stated the city needed to be up front about this issue. Councilmember Aplikowski noted it might remain a park but with something done to it. Councilmember Grant added his concern that at some point Rice Creek Watershed or others could destroy the park. Mayor Probst stated the city has absolute control over what happens to this park. Mr. Leaf stated that was his understanding as well. He noted these were possible locations. He added whether it would be a pond or other alternative would be determined later. He stated his experience with Rice Creek Watershed District indicated they had been favorable to considering alternatives. Councilmember Larson stated that this pond was estimated to cost $300,000. He asked what size pond that would cover. Mr. Leaf noted Appendix D indicates the approximate size of the pond. He added the surface area of the pond would be 2.46 acres for pond. . Councilmember Rem noted the language about this pond, conflicts with statements made in the document regarding the importance of city parks. Mayor Probst stated he urged caution on the part of the Council to pre-judge a solution. He noted Valentine Park now has significant drainage problems. He added the fill resulting from the construction of a pond could be used to bring up the standards of the park. Councilmember Larson stated they should add language to ma](e sure that alternatives have to be considered. Councilmember Grant stated the area of Valentine Park was three acres. He noted he would rather the plan would indicate the city was looking at something other than a pond for that location. He added that did not mean the city could not choose a pond later. He stated he would not support a pond. Mayor Probst stated the language would need to be similar for all the locations. He noted the Council needed to keep in mind the purpose of the document. He added a pond would raise the same issues at every location. He stated tllat until they tried to design a solution, the city would not know what would be best. . Councilmember Grant stated he was fine with the descriptors at other locations. He noted his concern that a future city council would not think this Council advocated destroying a park. ARDEN HILLS CITY COUNCIL ~ SEPTEMBER 10, 2001 14 Mr. Leaf stated the intent of the plan was that it should be a guide. He noted it was not intended to be a hard and fast document. He added the plan needs to be moved into the agency approval stage. He stated he would view this issue as a clarifying change and not an intent change. He noted the plan would not need to go back for another agency review. He added the plan was intended and written to be flexible. . Councilmember Rem stated that since some of the text refers to these ponds as projects the plan could define "p" as "project" instead of "pond". She noted the word project gives it a slightly broader implication. She added the city could look at a broader solution than a predetermined pond. Councilmember Grant stated on page 32, F2, stated Rice Creek Watershed had the authority to approve changes. He noted the Watershed could consider it a plan. Mayor Probst responded this was not a plan from the standpoint of a predetermined solution. He stated the city was not committed to spend this money. Councilmember Grant stated it would be wise to reword the plan. He noted right now a pond was costed and sized. Councilmember Larson stated Councilmember Grant had a legitimate concern. He noted it looked foolish for the Council to approve a plan that shows this kind of pond. He added they needed to indicate that the city considered this issue. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to extend the meeting by 15 minutes. The motion carried unanimously (5-0). . Councilmember Grant stated he wanted to remove the word pond. Mr. Leaf stated it was important to get this plan to the agency review stage. He stated he viewed this issue as a minor change. He noted the contradiction in the language should be viewed as highlighting the flexibility. He added the feasibility stage of the process would evaluate whether there should be a pond or another item. Councilmember Rem stated she agreed that there should be text changes. She suggested a more generic word like project. She noted she agreed it would be good to get the plan out to the necessary agencies. She added her concern that the longer this language remained in the plan the more it became a precedent that was expected to be followed. MOTION: Mayor Probst moved and Councilmember Aplikowski seconded a motion to amend the plan to add a footnote to table 7 that states "The plan anticipates stormwater activities at all locations and has used a pond approach for the purposes of cost estimates. This should in no way be interpreted as a commitment by the city to utilize a pond at all these locations, especially where private property is involved or in the ease of Valentine Park." The motion carried unanimously (5-0). . . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 10, 200 I r--\. !,'~' ./ . , C: fl...... w,. L\,;;.li'-;~li. k l 15 MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to authorize the forwarding of the agency review draft of the Stormwater Management Plan to the necessary agencies including the Rice Creek Watershed District, subject to those changes indicated above and other applicable changes. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Lynch stated he would represent the City in Conciliation Court. He noted a driver ran into one of the City's snowplows. He added the League of Minnesota Cities Insurance Trust turned down this claim. He stated the other driver was seeking damages in Conciliation Court. He noted the driver had attempted to go around a snowplow. COUNCIL COMMENTS Mayor Probst stated some of the Councilmembers had been directing staff in the Public Works Department to do specific work assignments. He noted the Council had discussed this issue and had agreed that this would be done only in cases dealing with immediate safety issues for the public. He added the Council owes it to the Administrator to go though him so that he understands what has been asked of his staff. Councilmember Larson stated the Parks, Recreation and Trails Committee has set up a schedule to complete the remainder of the comprehensive park plan. He noted it would not be done until early next year. He added it was moving forward very well. Councilmember Aplikowski stated the interim planner had the Planning Commission concerned regarding changes to the sign ordinance. She noted she had received a call from a resident that only two cars were ticketed by the Ramsey County Sheriff on his street although several were parked there. She added the resident indicated there had been parking on this street for several months with no ticketing. She stated the resident had asked if the ticketing was done randomly or consistently. Mr. Lynch stated there might have been parking exemptions on file for the others cars. He noted if there were no exemptions on file, all of the vehicles should have been ticketed. Councilmember Rem stated they are preparing the newsletter for the Wednesday deadline. She suggested it would be good for the Mayor to write something on the current levy situation. She added he could do something now and in next newsletter. She stated the residents need to be aware of the Council's policy. She noted it would allow the public to hear the Council's side of the issue. ADJOURN MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adjourn the meeting at 10:20 p.m. The motion carried unanimously (5-0). ~~.--,.. ~...,,~: ARDEN HILLS CITY COUNCIL - SEPTEMBER 10, 200 I Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, September 24, 2001 at 7:30 p.m. at the Arden Hills Council chambers. ;:' 16 " . . . I e e e DRAFT MEETING MINUTES CITY COUNCIL WORKSESSION MONDAY, SEPTEMBER 17,2001 4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Acting Mayor David Grant called the meeting to order at 4:50 p.m. Councilmembers present were Beverly Aplikowski and Lois Rem. Mayor Probst had previously advised that he would arrive late. Councilmember Larson arrived at 4:55 p.m. and Mayor Probst arrived at 5:00 p.m. City Attorney, Jerry Filla, was also present. Staff present included City Administrator, Joe Lynch; City Accountant, Terry Post; Parks & Recreation and Interim Public Works Director, Tom Moore; City Planner, Aaron Parrish; Building Official, Dave Scherbel; and Recording Secretary, Sheila Stowell. PUBLIC WORKS AND SAFETY Lake Johanna Ordinance City Administrator Lynch opened discussion regarding recently-adopted Ordinance No. 330 entitled, An Ordinance Amending Chapter 12 of the Arden Hills City Code, Article II, Division I and II, the Surface Use of the Waters of Lake Johanna." Correspondence from Kim Elverum of the Assistant Attorney General's office, expressed an opinion regarding the Department of Natural Resources use rules as they related to this ordinance. After discussion, it was the consensus of the Council that Ordinance No. 330 stand as adopted until such time that official notice is received from the State of Minnesota regarding the need for the City to obtain a variance. PLANNING/ZONING AND CODE ENFORCEMENT Arden Tower Discussion City Administrator Lynch introduced the discussion for property located at 1777 Gateway Boulevard, and referred to recent staff memorandums and recommendations regarding tower safety and non-compliance issues. Staff has, over the last three years, expressed concerns to Mr. Vaughan regarding technical and engineering issues in the tower not meeting State Building Code requirements due to its height and loading, causing the tower to be out of compliance with the City-issued Special Use Permit (SUP). Staff further advised that antennae were added to the tower on numerous occasions without permit procedures being initiated or followed. Mr. Chuck Habiger, Director of Environmental and Construction Services with HKS Associates, Inc., spoke on behalf of Mr. Dan Vaughan, property and tower owner, who was also present. Mr. Habiger explained the purpose ofMr. Vaughan's development request and interpreted various engineering data compiled to-date. ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 17, 2001 BRAFT Mike Cronin, City Planning Consultant was also present for consultation. Mr. Vaughan provided a brief history of the tower, stating that it was originally constructed and leased to Motorola in 1981 under a nine- (9) year lease. Mr. Vaughan assumed control of the tower in 1990, at which time twenty-five (25) antennae were loaded on the tower, even though the original SUP showed fifteen (15) permitted - three (3) antenna groups of five (5) each. Following his assumption of the lease, Mr. Vaughan removed three (3) antennae. Mr. Vaughan stated that he was not aware of any code issues being violated at that time. Building Official Scherbel displayed a map provided as part of the original SUP with three (3) antenna groupings of five (5) antennae each approved. Mr. Scherbel explained that he had alerted Mr. Vaughan to potential loading and 1/2" radial ice safety concerns in 1998 when an engineering report had been brought to Mr. Scherbel's attention prior to another lessee looking at the tower. Mr. Scherbel further stated that, since the tower does not meet the \1," radial ice or loading requirements as specified and required by State Building Code, he is obligated to deem the tower an unsafe structure. Mayor Probst reiterated Mr. Scherbel's position, that in considering wind load as an additional issue, as well as dead load, the tower was a safety concern, and the City had an obligation to deal with the safety of the tower, since we have been made aware of it over the last three years. Mayor Probst further stated that between the City and Mr. Vaughan, immediate resolution was needed. Mr. Vaughan assured staff and Councilmembers that safety factors were built into engineering standards at double the anticipated load, and further reiterated that he was willing to do whatever was necessary to meet code requirements. Mr. Vaughan presented a bench handout from Ehresmann Engineering dated August 15, 200 I, which provided summary information regarding the tower. Mr. Vaughan was suggesting removal of approximately eighty feet (80') from the seven hundred-foot (700') tower for safety purposes. Mr. Scherbel, upon his initial review of the summary report, requested additional information, provided by an on-site examination. City Attorney Filla stated that tile engineer's summary report addressed stress ratios for a modified tower with an overall height of six hundred-twenty feet (620'). Further discussion items included procedural and safety issues; reference to mutual agreement of an independent consultant to review safety issues with costs covered by Mr. Vaughan; possible monetary recourse for Mr. Vaughan with Motorola; revocation of the existing SUP; denial of the proposed Concept Planned Unit Development (PUD); redesign of the existing tower to prove that safety factors can be met; and lease termination notice requirements of Mr. Vaughan to his antennae lessees. . . Mr. Vaughan stated that, at a previous Council meeting, he didn't get feeling that the City . I . . . ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 17, 2001 QRAFT was opposed to new tower construction and that he must have misinterpreted the intent of that meeting. Mr. Vaughan further stated that he could direct his engineer to do the type of report requested. Mr. Scherbel clarified for the Council's benefit that the City could require Mr. Vaughan to have a study completed, but it could not dictate who was to perform the study. He stated that if the City required additional information following Mr. Vaughan's study, the City would be fiscally responsible for the cost of the study as per State Building Code. Mr. Scherbel stated that he continues to request an on-site review (i.e., soil borings; ultrasound testing; random spot checks) to determine the actual condition of the anchor shafts to learn the extent of or existence of corrosion, prior to doing the loading calculations, rather than simply calculating them from foundation drawings. Previous reports state "no data available." Mr. Vaughan was directed to provide complete detailed documentation on structural calculations and how he proposes to accomplish safety and SUP compliance, no later than year-end. Upon receipt of this report, the City will retain an independent engineer to review Mr. Vaughan's report. Mayor Probst stated that, State Building Code requirements aside, the City would look to Mr. Vaughan to participate in the costs for this report. City Planner Parrish stated that in lessee information provided by Mr. Vaughan to the City, it appeared that there would be six (6) or seven (7) leases coming up for renewal within the year, which could alleviate some of Mr. Vaughan's concerns regarding their removal from the tower and bring the number of antennae into compliance with the SUP. Mr. Vaughan assured Councilmembers and staff that he would attempt to create a sense of urgency with Ehresmann Engineering to perform the study in a timely manner. Councilmembers stressed the importance of Mr. Vaughan coordinating with Building Official Scherbel in provided sufficient information in the requested report. Mr. Habiger requested that Councilmembers discuss Mr. Vaughan's Concept PUD application. Mayor Probst responded that the tower issue needed to be resolved prior to any consideration by the City Council. City Planner Parrish stated that, as the City's zoning ordinance now stands, a Special Accessory Use Permit would be required for reconstruction of the tower. As such, any tower constructed in the future must support the principle use of the property. City Attorney Filla stated that the City was in no position but to deny the Concept PUD until resolution of the other issue. ADMINISTRA nON Acting Mayor Grant turned the gavel over to Mayor Probst at this time. ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 17, 2001 FT I City Hall Construction Project - Waterproofing System City Administrator Lynch provided a summary of a meeting held on Friday, September . 14,2001 with Architectural Alliance, Rochon Construction and City staff, regarding the City Hall construction project. Of major concern, and causing extensive construction delays, is the failure of the waterproofing system and cost allocation for replacement and/or corrections. City staff maintains that the City is not liable for the replacement of the waterproofing material, with the exception of an additional approximate $80,000 in value-added for additional tiling and/or drainage boards around the foundation. Mr. Lynch presented three options to the City Council for their consideration: Option A Removal and replacement of existing waterproofing system as specified; or Removal and replacement of existing waterproofing system with same material and cost sharing; or Removal and replacement of existing system as specified with grout to fill the north, ease and a portion of the south wall. Option B Option C On an additional note, Mr. Lynch advised Councilmembers that the City would need to vacate the temporary City Hall facility by October 31, 2001, in order to allow the landlord to retrofit the building for the next tenant. Mayor Probst stated that a fourth option existed as per the contract, to hire another contractor to complete the project and back bill Rochon Corporation. . Mr. Lynch advised that Mr. Wellman of Rochon Corporation stated that he would not honor the Contract Change Directive, and had previously requested a thirty- (30) day contract extension. Mayor Probst expressed his concern regarding the contractor's apparent lack of management of the project, with numerous punch list items remaining incomplete on his last site inspection; the building being left unsecured; and questionable quality control on the project. Mr. Scherbel stated that he had expressed concerns from construction start regarding the basement drainage issue. He addressed these concerns to Rochon's construction supervisor at a construction meeting when he addressed the heavy clay soils in Arden Hills, and the need for the contractor to accommodate drainage accordingly. Mr. Scherbel pointed out that a substantial portion of the cost of the proposed approximate $50,000 was for removal and replacement of mechanicals and the screen wall to allow for waterproofing excavation. City Attorney Filla stated that the standard construction contract used for this project anticipated changes in work, and further states Change Orders are to be approved by the architect, contractor and the City. Mr. Filla stated that since the architect and the City have approved this Contract Change Directive, it does not need approval by the . . . . ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 17, 2001 5 D~ f~ 151 " t{;."'\ contractor, and that the contract documents require the project to move forward. If the architect and City are in agreement regarding one of the options (A, B or C) for the Contract Change Directive, the contractor needs to comply with the chosen option as determined by the architect and City. lfhe refuses or fails to comply with the contract, it can then be terminated and the City can find someone else to complete project. Under the current contract, Mr. Filla stated that there are no liquidated damages; and further stated that alternativc force is the most time-consuming, and due to the disputed item being over $50,000, the City would need to go out on bid. Peter Vesterholt of Architectural Alliance expressed concern that if Rochon were released from their contract, the specified one (I) year warranty for Rochon as provided in the contract, would be of less concern for their compliance. Mayor Probst stated that the City was holding a substantial retainage, and that the original project schedule had already been extended at Rochon's request. Staff was directed to firmly provide specific instructions from the City Council to Rochon Corporation, with a one-day response from Rochon following the scheduled meeting on Tuesday, September] 8,2001, as follows: Rochon Corporation is direcled to proceed with Option C (removal and replacement of the existing waterproofing materials as originally specified, with a five-year warranty); the architect is to be financially responsible for providing additional sand materials to be used during the backfill of the drainage area; on the south wall of the Council Chambers, Rochon is to either install an additional drain tile system or core fill now, build it as specified, or initiate other options; and the building is to be available for move-in by October 15,2001. If Rochon Corporation is not in compliance, the City will take over the project and hire a new contractor to complete the project. Mayor Probst strongly suggested that no additional Pay Requests from Rochon Corporation be processed until the project is completed as specified. Councilmembers Rem and Grant individually expressed their concerns that no written background materials were provided regarding this issue, but rather a verbal report from staff was their only source of reference. Both stated that, in a case such as this, a bench handout would have been appropriate. City Administrator Lynch responded that due to the timing of the last meeting with the contractor, staff had not had time for preparation of a report prior to the Council packet delivery on Friday. City Hall Room Naming/City Hall Bnilding Usage It was the consensus of Councilmembers that tile City Hall building not be used for "for profit" groups and that a building usage policy, as well as additional signage be placed on hold until after occupancy and further thought is given to the City's needs. ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 17, 2001 C,:7~; t~:-;!>I:"f ,,.d.~ h 'fA. c Codification Process/Schedulc Councilmember Rem volunteered to perform the final read-through of the draft City Code within tile next two- (2) weeks and provide input to Councilmembers for their consideration, review and comment. Staff was directed to include the codification process and schedule 011 the October Worksession Agenda. . Personnel Policy Process/Schedule It was the consensus of Councilmembers to adopt the proposed Personnel Policy as a separate policy, not codified. Employee Benefit Parity Following discussion, staff was directed to prepare additional discussion information for Council review and possible action at a subsequent regular City Council meeting. Additional information requested included the budgeted benefit dollars available to employees; number of existing employees affected; and any additional monies this would cost the City. Job Description and Evaluation Process City Administrator Lynch reviewed the process to-date with Councilmembers. Building Inspector, Memorandum of Understanding Discussion City Administrator Lynch reviewed a proposed Memorandum of Understanding between . the Lake Johanna Volunteer Fire Department and the City for addition of a half-time position for services of Eric Nordeen as a Building Inspector with the City and as a Fire Inspector for the Fire Department. With amendments to the sections that specified "Fire Inspector" to be replaced by "Building Inspector" where appropriate, the Memorandum of Understanding was approved for inclusion on the September 24,2001 regular City Council Consent Calendar. COUNCIL/STAFF COMMENTS Councilmember Grant commended Mr. Scherbel on his professionalism and expertise with the Mounds View High School construction project. Councilmember Grant requested a draft of Ramsey County's study ofa Public Works facility on TCAAP for review by the Operations and Finance Committee meeting scheduled for September 20, 2001. Councilmember Aplikowski expressed concerns regarding staffs proposal to limit City meetings to Monday and/or Tuesday nights in the new City Hall facility. Councilmember Aplikowski also asked that, when committees are appointed for 2002, the chairs be advised that they do not have the authority to cancel meetings at their discretion, without Council and/or staff consensus. . I ~ . . . ARDEN HILLS CITY COUNCIL WORKSESSION - SEPTEMBER 17,2001 D1'{ t~F T Councilmember Rem expressed appreciation to Mr. Moore from her neighborhood regarding the soccer field at Valentine Park. Mayor Probst referred a survey from the National League of Cites to City Administrator Lynch for completion. Mayor Probst also advised of the tentative meeting scheduled with Colonel Lord of the Minnesota Army National Guard regarding property configurations at TCAAP, given the national alert of the National Guard. Mayor Probst addressed several concerns to Mr. Post regarding recent flows and billing peaks from the Metropolitan Council Environmental Services, as well as an opportunity for a potential funding source for the City's Pavement Management Plan (PMP) as it relates to drainage Issues. Councilmember Grant requested that, at the proposed TCAAP meeting, the Mayor discuss potential changes in the military releasing surplus property in light of current events. Staff was directed to post as a Special Council meeting the proposed October 2, 200 I public informational meeting by Presbyterian Homes regarding their potential development project at the intersection of County Road D, Fairview, Lake Johanna Boulevard, and New Brighton Road. ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adjourn the meeting at 8:20 p.m. The motion carried unanimously (5-0). ..... . . . CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 10/09/01 COUNCIL MEETING PAGE] OF3 CLAIMS PAID SINCE LAST COUNCIL MEETING (09124/01) "itIC~nlltl,.liA1K" ........iiMii~Mtn .'ciiMiiltNl$ W."._ ........... .....-........:.......':-.-;-.-.-.-:.:.:-..".;...:-...... .. ....... 20107 09/25/01 Affinitu Plus Federal Credit Union 4.775.00 Second Sentember PaVIoH 20108 09/25/01 leMA Retirement Trust-457 1.798.31 Second Sentember Payroll 20109 09/25/0 I Dave Perkins Contractiop 75,419.53 Pay #3-Arden Manor Park/Old HUN 10 Watermain 20110 09/25/01 Rochon Co~oration 210.487.16 Pay #11-New Citv Hall Construction 20111 09/2510 1 Forest Lake Contractino 4232.85 Pay #9-WRLR Imnrovements-Phase I 20112 09/26/01 Post, Terrance 153.56 MileallclExDense Reimbursement 20113 09/26/01 Stanton Graun 849.33 DavcarelExnense Reimbursement 20114 09/26101 Al\tfB Pr~C~ration 4388.00 October Rent/Gen Oner EXD 20115 09/26/01 The DAMA Co. 142.19 Fire Kev Lock Box-New City Hall 20116 09/26/0 I E-Z Recvclim! 4855.00 Sentember Service 20117 09/26/0 I Don Evertz dbalJosenhine East LLC 10.000.00 Return Cul-de-Sac Denosit 20118 09/27/01 Gridor Construction, Inc. 17190.36 Pav #5-Lift #8 Reconstruction 20119 09/27/01 Gridor Construction Inc. 11,746.24 Pay #6-Final Pavrnent-Lift #8 Reconstruction 20120 09/28/01 Xcel EnerQV 5.731.80 Ammst Service 20121 09/28/0 I Fortis Benefits 315.88 October LonQ" Term Disabilitv . 20122 10/01101 Fortis Benefits 230.70 October Short Term Disabilitv 20123 10/01/01 Health Partners 422.48 Dental Insurance-October 20124 10/01101 Minnesota Mutual 231.90 October Life Insurance 20125 10/01101 Lakes Countn: Service Coooerative 3,970.78 Insurance-November Subtotal - Paid Claims 356.941.07 Paid Claims From Above. 356.941.07 Add Unpaid Claims, Page 3 of 3 - 46.430.50 Total Accounts Payable Claims for Council Approval, 10/09/01- 403,371.57 Note: Checks for unpaid claims totaling $169,85l.04 were mailed on September 25, 2001 after approval at the September 24, 2001 Council Meeting. They 'Were check numbers 20060 -201 06. This sequence corresponds to unpaid temporary numbers TOl - T47. Check numbers 20057 - 20059 were used for alignment. ",",lY.""""n"ra)'lb1~'cl.im'l CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 10/09/01 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER: TIliilU ttKllAtl1i .n...$~Wl!1\1l"'...'. TOl 10110/01 Accurate Press, Inc. 1.078.32 Sent Newsletter/Business Cards T02 10/10101 Advantape Paner 166.30 Citv Hall Supplies T03 10/10/01 AEC Eneineerine. Inc 551.00 Water Tower Imp 7/29-9/01 T04 10/10101 American Auto Radiator 65.00 Radiator Repair # 1 05 T05 10/10/01 Animal Control Services Inc. 608.58 Do~Cat Enforcement-Sent T06 10110/01 Asnhalt Drivewav Co. 30.50 Refund-#BOI-7757-Buildin. Pennit T07 10/10101 Berres Sandra 24.50 Mileage Reimbursement T08 10/10/01 Brunn LuAlU1 240.00 Seotember CleaninD" T09 10/10/01 Citv of St Paul 421.74 Crime Watch SiffilS TlO 10/10/01 Comorate Exnress 298.59 Office Supplies & Conv Paner Tl1 10110101 Das, Kamalini 32.00 Refund-Stickv FinlYers TI2 10/10101 Davies Water Eouioment Co. 131.24 Renair Supolies-Water T13 10/10/01 Dressel, L vnn 43.00 Refund-HopNTots T14 10/10101 Emergencv Apoaratus Maintenance, Inc. 2,553.33 Brake & Radiator Renair # 16 TIS 10/10/01 Enee!, Laurene 88.00 Snooktacular Class Supolies TI6 10110/01 ESS Brothers & Sons, Inc. 140.58 Grates-Oak Ave TI7 10/10/01 Forliti, Marv 43.00 Refund~HopNTots T18 10/10/01 Hancuh, Susan 52.00 Refund-Dance Tl9 10/10/01 Hannv Faces 111.00 Deoosit-Halloween Event TlO 10110/01 High Pointc Creative, LLC 47.00 Rec Guide Frames TlI 10110/01 Hvdro Suonlv Co. 15,975.00 Bad!?:er Mini-Mobile Water Meter Reader T22 10/10/0] Jacobson Kara 32.00 Refund-Stickv Finpers 1'23 10110101 Indenendent Snorts Network 1,090.00 Umoire Svcs 9/4-9/27 Tl4 10/10/01 Insuec, Inc. 1.430.00 Consult Svcs-Waterr roofin~-New City Hall T25 10110/01 Kinko's 6.92 Utility Certification Notice T26 10110/01 Koeni!!, Marv 43.00 Refund-HopNTots T27 10/10/01 Lvnch, Joe 21.00 Lunch Meeting Tl8 10/10101 McKinnev, Mike 78.96 2001 Unifonn Purchase Tl9 10/10/01 Menards 26.28 Work Gloves T30 10110/01 Metro Tent Rental 337.94 Tables & Chairs-Historical Committee Dinner DI 10/10/01 Midwest AsnhaIt Corporation 1 042.26 Road Repair Material T32 1011 0/01 MRPA 325.00 Conference-M. Olson D3 10/10/01 Miracle Recreation Equin. Co. 90.53 Swin!?: Set Replacement Chairs D4 10/10/01 Moonev, Joe 143.65 2001 Unifonn Purchase D5 10110/01 Moroukian, Anp'ela 38.00 Refund-HopNTots D6 10110/01 NCPERS Group Life 36.00 PERA Life~October D7 10/10/01 N ardeen, Eric 609.05 Conference Expense Reimbursement D8 10/10/01 Nosek, Marv 120.00 Sentember Newsletter T39 10110/01 O'Brien, Constance 43.00 Refund-HopNTots T40 10110101 Olson Michelle 163.49 MileagelExpense Reimbursement II Total- Unoaid Claims -_~ 28,377.76 II ...dyf....u."'l"'l'.t>..i<l......,] T . . . r e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 10/09/01 COUNCIL MEETING UNPAID CLAIMS REGISTER: "tllMIW' "'mCJIAU' T41 T42 T43 T44 T45 T46 T47 T48 T49 150 151 T52 T53 T54 T55 T56 T57 T58 T59 10/10/01 10/10/0 I 10/10/01 10/10/01 10/10/01 10/10/01 10/10/01 10/10/01 10/10/01 10110/01 10/10101 10/10/01 10/10/01 10/10/01 10/10/01 10/10/01 10/10/01 10/10/0 I 10/10/01 PAGE 3 OF3 Osterber ,C Pace Anal ica! Purchase Power Reed Fred Scherer Bros. Lumber Co. Short Elliot Hendrickson, Inc. State ofMN-Dc artmcnt of Administration Stouten, Lori Tar et Thorn son Stc hen TimeSavcr Off-Site Secretarial Triarco Arts & Crafts TruGreen Chemlawn United Business Machines United Rentals USTAlNorthem Section URSIBRW Verizon Wireless Waste Man ement-Blaine 47.00 355,25 469.00 14.00 32.96 5,457.74 1,027.74 15.00 61.70 32.00 367.75 297.29 90.53 372.75 489.30 50.00 8,343.44 139.71 389.58 Subtotal, Page 3 of 3 - Pa e 2 of 3 Bmu t Forward - Total Un aid Claims --~ 18,052.74 28,377.76 46,430.50 Refund-Dance Water Testin -Se tember Posta e-Meter 2001 Unifonn Allowance Lath & Stake-Parks Local SWM Plan 8/01 Phone Service Refund-ere Crafts Soccer Balls & Afterschool Stora e Totes Refund-Co Rec Soccer Rec Sec-CC-8/27 & 9/1 0 CraftSu lies Weed Control-Arden Oaks Park Used Okidata 395 Printer Rental E ui -Curb Machine & Roller Worksho -M. Olson Au ust En ineerin Fees Cellular Phone Service Waste Removal !AIl<!yi""""n"l'"Y"bl<k.";on'l :~ 0 0 '" Ii 0 0 00 0 0 ~ 6' 00 ::it,; o. N :~ '" .. ffi D:: il: '" 00 5 '" 0 00 '0 :$ " "1 '" ~ 0 .. N i;; 0 0 w !;;: c VI :.: 0 w :J: 0 ...J ...J o 0::: ~;::- 1I..!2 ~ n:~ Wo 1XI 0 :!;~ w~ ....~ 11..0 Wi;; Vlo C >; Z:ii o " <..l ; m![ VI ...J ..J :E Z W C 0::: <I: u. o >- I- 13 00000 oocoo 66660 M ~ 00 ~ jt 0 ~ ~ '" 0 vi ~ oi ; 00 0 '" ~ ". 00 '" M '" :: ...; ,,' ,.'. M .... ... ~ c ......... 0 I 'u "' 0 s 'll q ~ c 0 " " )<l " i= '" ..~. ~ - ~ 0 !~ '. .iE 0. E! "- E a "' . "- 0 J~ -. 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Ci !O, 0 . .iJ 0 ,,: . .~ u .~ ~ '2 i 0 ~ . u ,,: !il .,il " ~ u ~ ~ 6 ~ .... ~ % .s ~ " ~ ~ '6. , g '" ] " , 0 ~ ~ " ~ 0 . " z . t . . . ~ ~~HILLS lILt. September 24, 200 I Dave Schreier, Fire Chief Lake Johanna Volunteer Fire Department 1140 West County Road I Shoreview, MN 55126 Dear Dave, Enclosed within is a copy of a memorandum of understanding proposed between the City of Arden Hills and Lake Johanna Volunteer Fire Department, for the provision of fire inspection services as we had previously discussed. The City of Arden Hills would like to hire Eric Nordeen full time and continue to have Eric assist Dave Scherbel in providing support and assistance in code enforcement, inspection, and nuisance ordinance enforcement, and at the same time allow you to continue to provide the public safety and services he provides for Lake Johanna Volunteer Fire Department for the cities of Arden Hills, Shoreview and North Oaks. The fonnat is taken from a similar memorandum of understanding between the City of Arden Hills and Shoreview, when the City of Shoreview provided part time building inspection services to the City of Arden Hills. Compensation reimbursement is based on the job classification rate for the City of Arden Hills, including benefits, paid by the City of Arden Hills to Mr. Nordeen. Please read through the memorandum. If you are in agreement, please sign the copy and return it to us and we will make a copy and return one to you. If you have comments, please either make them in writing to me or contact me by telephone. Sincerely, ~h City Administrator JPLljb cc: Terry Schwenn, City Manager, Shoreview Dave Scherbel Eric Nordeen City Council Terry Post Tom Moore Lake Johanna Fire Department file City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 65] .634.5120 . Fax 651.634.5137 . Www.ci.3rden~hills.mn.us T CITY OF ARDEN HILLS LAKE JOHANNA VOLUNTEER FIRE DEPARTMENT MEMORANDUM OF UNDERSTANDING . 1.00 Parties. This Memorandum of Understanding is entered into by and between the City of Arden Hills, a Minnesota statutory city ("City"), and the Lake Johanna Volunteer Fire Department, a Minnesota non-profit corporation ("Fire Department"). 2.00 Recitals. The City and the Fire Department desire to share the services of an individual who will provide backup building inspection services and fire inspection services for the City and who will provide fire inspection and fire inspection suppression services for the Fire Department. The purpose of this Agreement is to define the terms and conditions of the shared services. 3.00 Terms and Conditions. In consideration of the mutual undertakings herein expressed, the parties agree as follows: A. City Services. The Building Inspector shall be a regular employee of the City and shall be subject to its employment policies and regulations. 1. When providing services to the City, the Building Inspector shall be under the direct supervision of the City's Building Inspector. . 2. The City agrees to indemnifY and hold harmless the Fire Department against claims for damages of whatever kind resulting from the Fire Inspector's actions or failure to act while providing services as a Building Inspector for the City. 3. The use of City vehicles and equipment and reimbursement for mileage while engaged in City services shall be subject to the City's policies. B. Fire Department Services. For approximately twenty (20) hours per week, on the average, the Fire Inspector shall provide fire inspection and fire inspection suppression services for the Fire Department. 1. While providing services to the Fire Department, the Fire Inspector shall be under the direct supervision of the Fire Chief. . I L . 2. The Fire Department agrees to indemnify and hold harmless the City as against all claims for damages, of whatever kind, resulting from the Fire Inspector's actions or failure to act while engaged as a Fire Inspector or Fire Suppression Inspector for the Fire Department. 3. The use of Fire Department vehicles and equipment and reimbursement for mileage while engaged in Fire Department services shall be subject to the Fire Department's policies. C. ScheduIin~. The City and Fire Department will coordinate the scheduling of the Fire Inspector so that the Fire Inspector is available to provide backup services to the City's Building Inspector due to vacations, illness, or continuing education classes. D. Trainin!!. The City and Fire Department shall agree upon the scope of professional development for the Fire Inspector (including but not limited to, training, licensing, and equipping) and shall mutually agree upon the cost sharing for such professional development. . E. Compensation/Reirnbursernent. The City shall bill the Fire Department for the services of the Fire Inspector on a monthly basis. The Fire Department shall tender payment of the invoiced amount within thirty (30) days of receipt of the invoice. The billing rates for the Fire Inspector shall be based upon the Arden Hills Job Classification Plan. The hourly rates will be automatically increased on January I of each year based upon the cost of living adjustment and the pay step system of the Arden Hills Job Classification Plan. The proposed pay grade at the time of the execution of this Memorandum of Understanding is as follows: Step I ( starting rate) is $23 per hour. Step 2 at 6 months is a 2.5% increase ($23.58 per hour). Step 3 at 12 months is a 2.5% increase ($24.16 per hour). Step 4 at 2 years is a 4% increase ($25.13 per hour). . Step 5 at 3 years is a 4% increase ($26.14 per hour). 2 F. Termination of Al:reement. Either party may terminate this Memorandum of Understanding by providing the other party with ninety (90) days' written notice. G. Revisions to Memorandum. Any alterations, variations, modifications, or waivers of provisions of the Memorandum of Understanding will only be valid when they have been reduced to writing, properly executed, and attached to the original of this Memorandum of Understanding. IN WITNESS WHEREOF, the parties have hereunto set their hands. Pursuant to C;:Jfil authorization ~ed on th. day of ~4./ ,2001. By: Its: LAKE JOHANNA FIRE DEPARTMENT Pursuant to authorization granted by the Fire Department Board of Directors on the _ day of ,2001. By: Its: 3 --!- .' . . . i". e ~ ~~HILLS MEMORANDUM DATE: October 4,2001 TO: Joe Lynch, City Administrator FROM: Terrance Post, City Accountant@ SUBJECT: The Catholic Aid Association Back!!round On September 4,2001, the City of Arden Hills received four (4) quarterly applications for an exempt gambling permit from the Catholic Aid Association. The organization is proposing to have four raffle drawings in 2002 with prizes totaling $7,800.00 for a "World Youth Day" fundraiser. e What is an Exemut Permit? This form of approved charitable gambling approved by the State Gambling Control Board is applicable to nonprofit organizations who do not have an active charitable gambling license, but still wish to utilize charitable gambling events for fund raising purposes. These organizations are limited as to the number of exempt permits allows in a year (five) and the total prize payout in a year ($50,000). The Catholic Aid Association is an exempt organizations under the provisions of Section 501(c)(8) of the Internal Revenue Code. The organization will be represented by Mr. John Sullivan if the City Council has any questions regarding this application. Recommendation Staffrecommends that Council approve Resolution No. 01-17, "Approving an Exempt Gambling Permit Application," at the October 9, 2001, regular Council meeting. Attachments e . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 01-]7 A RESOLUTION APPROVING AN APPLICATION FOR AUTHORIZATION FOR AN EXEMPT GAMBLING PERMIT THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that: 1. The City of Arden Hills agrees to approve the application for authorization to conduct raffle gambling activities for The Catholic Aid Association, 3499 N. Lexington Avenue, Arden Hills, Minnesota, on March 31, 2002; June 30, 2002; September 30,2002; and December 3],2002, with total prizes not exceeding $7,800.00 for the 2002 calendar year. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9TH DAY OF OCTOBER, 2001. DENNIS PROBST, MAYOR ATTEST: JOSEPHP. LYNCH, CITY ADMINISTRATOR Minnesota Lawful Gambling Page 1 of2 3/01 . LG220 - Application for Exempt Permit Fee - $25 I For t10ard Use Only Fee Paid Organization Information Check No. Organization name Previous lawful gambling exemption number THE CATHOLIC AID ASSOCIATION Street City State/Zip Code County 3499 N. LEXINGTON AVE. ARDEN HILLS MN 55126 RAMSEY Name of chief executive officer (CEO) First name Last name Daytime phone number of CEO MICHAEL F. MCGOVERN 651-490-0170 Name of treasurer Daytime phone number of First name Last name treasu rer: DENNIS L. OLSON 651 490-0170 Type of Nonprofit Organization Check the box that best describes your organization: [Jg Fraternal D Religious D Veteran D Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: IX] IRS letter indicating income tax exempt status D Certificate of Good Standing from the Minnesota Secretary of State's Office D A charter showing you are an affiiiate of a parent nonprofit organization D Proof previously submitted and on fiie with the Gambling Control Board . Gamblina Premises Information Name of premises where gambiing activity will be conducted (for raffles. list the site where the drawing will take place) CATHOLIC AID ASSOCIATION HOME OFFICE Address (do not use PO box) City StatelZip Code County 3499 N. LEXINGTON AVE ARDEN HILLS MN 55126 RAMSEY Date(s) of activity (for raffles. indicate the date of the drawing) SEE ATTACHED _-=l-":/.'~OA Check the box or boxes that indicate the type of gambling activity your organization will be conducting: D "Bingo [Xl Raffles (cash prizes may not exceed $12,000) D "Paddlewheels D "Pul~ Tabs o "Tipboards "Equipment for these activities must be obtained from a licensed distributor. This form will be made available in aitemative format (i,e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to reluse to supply the information requested; however, ifyou reluseto supply this information. the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your permit. When the Board issues your permit. all of the information that you have provided to the Board in the process of applying for your permit will become public. If the Board does not issue you a permit, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to thefollow.ng: Board members, statfofthe Board whose wor1< assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General: the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota LegislatWe Auditor, national and intemational gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information' individuals and agencies for which law 0; legal order authorizes a new use or sharing of information alter this Notice was given; and anyone with your consent. . . t . . . : Page 2 012 3/01 LG220 - Application for Exempt Permit Organization Name THE CATHOLIC AID ASSOCIATION Local Unit of Government ACknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Check the action that the city is taking on this application. 'XI The city approves the application with no L::::I waiting period. O The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). o The city denies the application. (Signature of city personnel receiving application) ./," Ji.L(y u./LtIZ Date~l-'--_!:L-'~ THle If the gambling premises is located in a township. both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. O The county approves the application with no waiting period. o The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. o The county denies the application. Print name of county (Signature 01 county personnel receiving application) THIe Date----'----'_ TOWNSHIP: On behaff of the township, I acknowledge that the organization is applying lor exempted gambling activity within the township lim~s. [A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2).] Print name 01 township (Signature 01 township official acknowledging application) Title Date----'----'_ Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge. Chiefexecutiveofficerssignature ~~ V 1fiI1"4.9...... - Name (please print) MICHAEL F. MCGOVERN Date C; 1~_J.sJ.L Mail Application and Attachments At least 45 days prior to your scheduled activity date send: the completed application, . a copy of your proof of nonprofit status, and . a $25 application fee (make check payable to "State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Rosevilie, MN 55113 If your application has not been acknowledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. ~ . SCHEDULE OF DRAWINGS WORLD YOUTH DAY FUND-RAISER CATHOLIC AID ASSOCIATION HOME OFFICE 3499 NORTH LEXINGTON AVENUE ARDEN HILLS, MN 55126 DATE AMOUNT DATE AMOUNT DATE AMOUNT DATE AMOUNT 3/31/02 6/30/02 9/30/02 12/31/02 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 100.00 $ 100.00 $ 100,00 $ 100.00 $ 100.00 $ 100,00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 . $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 500.00 $ 100.00 $ 100.00 $ 500.00 TOTAL $ 2,150.00 $1,750.00 $1,750.00 $ 2,150.00 GRAND TOTAL $ 7,800.00 . Internal Revenue Service Department of the Treasury District Director 316 N. RobertS!.. St. Paul, Minn. 55101 ~ Person to Contact: Mrs. it D. Womaski Telephone Number: 612-725-7344 The Catholic Aid Society c/o J. J. Torborg 49 West 9th Street St. Paul, Minnesota 55102 Refer Reply to: EO: 1902 : EJ)liJ: mc Date: March 23, 1977 Gentlemen: / This is in reply to your inquiry wherein you request a statement of tax exemption. Please be advised that the organization was gran'oed exemption from Federal income tax by letter dated December 20, 1940 under the provisions of Section 501(c)(8) of the Internal Revenue Code of 1954. We do not have a copy of the original letter on file in this office. Very truly yours, rP, if ~Jr C. D. Swi t..:'er District Director ~ ..tM~ 2 4 ,g:, e e MEMORANDUM =~", .,' c. BRW 11rresber Square 700 Third Street South Minneapolis. MN 554] 5 Plione: (612) 370-0700 Fax: (612) 370-1378 To: Joe Lynch/Arden Hills City Administrator File: 37951-005-400 I From: Gregory S. Brown Arden Hills City Engineer Date: September 26,2001 Subject: Gramsie Road to Moundsview Highschool Watermain Loop MINNCOMM Utility Construction Purchase Order 16933 Background The City of Arden Hills issued a purchase order on September 6,2001 to MINNCOMM Utility Conslruction of Mora, Minnesota in the amount of $17,280.00 for directionally boring 180 linear feet of 12" HDPE watermain. Project Status The Contractor has completed all the work as stated on the Purchase Order and the watermain loop has been connected, tested for pressure and bacteria and is operational. Recommendations The Arden Hills City Engineer recommends the Council approve Purchase Order # 16933 for MINNCOMM Utility Construction of Mora, Minnesota in the amount of $17,280.00. This represents payment in full for all work for this project. cc: Thomas Moore/City of Arden Hills V~(.~/U~ UO.~~ rfiA ~~UU/~~O~1 lUll'H'H,-,U,U1U llllLIIY '<11 U1 j .' . ." I.': COMNI ,UNDERGROUND UTILITY CONSTRUCTION FAX COVER SHEET MAIN OFFICE 1..aoo.S47-4463 32U79-981fi 3ZU79-9817 (FAX) DATE: ~9"'u?~ / AnN: /IJ/~K Fu NQ:- )~ ~ j3~ From: J . Data . d" g dais cover): tJl CoIlllllCD. ): SALES OFFICE 1-800-261-3447 651-6'....5923 32~3134(FAX) . .JtjJ& - /2. 6tft . f'"tJ (t!L- AJd5 ~t I U~/~5/Ul I tTV OF 1245 WE ARDEN HIL PHONE FAX U~: J1J t"AA J:i::UIHl;HHlo.U 1l11,Nl'iCU:tlM. UTiLiTY IgJ U~ RDEN HI S T HIGHWAY 9 . MN 55112-5 94 651) 634.5120 651) 634-5137 PURCHASE: ORDER 16933 ft"05 NUMSEA MuST APPI="AR Of'! All CORAESPONOENCf \N\lOIC~$, SI;IPPIf\lG PA.PERS AND PACK",GfS \t-i~CON\ L(\\\....ii1 \ ~~q ~Aj)tH f't\Dfl ) M tJ (p MJ^S'lf A9 \oJ'" TV J'l) ~ - JOg ft;~fo/\@} l)) ;t:- S/'4IP"1 ' telllM$ - l..\ll3fp PLEASS- ENTER OUR ORQER ~OA THE F'OtlOWI~('. - TO SE Sl-llPPfO AS OIRI:CTED ,rr OAoEAEO QTV RECfIV'ED OESCRIPnON I I B~ iJb, ; iall'iJ(MJ)~ J/,JS jt~I/S \\),1/) ^^O.8JL,-2..t: '-lJ..f1.)JM ~S~ D,v....~~"I1'" I!ioAE- (" I I) -> 4w~ \ 00 -t+ ,1// HPPf f (oJJ~&r I'D 'is II {J.J( or! t-l~~ E!~."JET -rAt TO /1} PI {J d}J "Mtr')fif tZti-1..D/ fMhH: .IWJ jJJML I}LL. tJ{({g'4't'f H7/)..}l.S' //IJcLVJJIAJ(, 12" 6/fil~ UNJf PRICE I ] I I AMOUNT 7 ".,{l", : 1 / LW,!lV CONDITl NS ~O(lOS ARE SUBJECT lOOUR INSPE lION AND APPROVAL. F SHIPMENT WILL BE DELAyED F At'4Y REASON.. AnYI5€. US 1"4. OIl"EDIATEL Y, STAtING ALL THE I"iI'f:CE f~C1S. By fO "VOID ERRORS NOTE: SPECIf IOHS CAREFULLY AND If UN 'a~~ TO COMP~mOlilDER5.A5wti:1 EN NOTIFY US PROMPTLY. PO.~O~-3 PRINTED IN LJ 5 PI . U~/~O/U~ UO;~~ r~A ~~VUf~~O~1 .lU.ll'H''1'vU1U1U l.J.l.lL.l.1l:: If!:J U;} .. '. ~ROM : MrNNCQMM UTlLny CONSTRUTJDN . . . FAX NO. 320 358 3134 Sep. 10 2001 06:39AM Pi . ,~ MINNCOMM lTtlLITY CONSTRUCTION 1949 SHADEY ACRE LANE MORA. MN 55051 651-674-5923 800-261.3447 Fax 320-358-3134 320-679-9816 Web ~ http://www.mimu:omrnhdd.com ... BID NO :201154 ..,.. GOOD FOR 30 DAYS PAST ... DATE 9/5/01 -_ €,(l.v-) URB Thresher Square 700 3rd Sr. S. Minneapolis, MN" 5541 S Att: Nick LaIIdwer Phone: 612-370-0700 Fax: 612-370-1378 <::~~~.t3-~4-\~ \ A I. . l (-' ~ 1"\. ~~ I - L.I ~. S \ '2:.!. UNIT S $ OF EST UNIT ITEM MEAS QUANTITY PRICE. TOTAL DESCRIPTION OF WORK (ARDEN HILLSlMOUND HS WM LOOP) I. Contraehtr work Mobilize, fWUsh, tWe. diT~onal bore, approx. ISO ft 12" HDPE, cmmeet to 8" PVC on nof1h end, ~ tap to t2" PU> on Gramsie, provide and install all necessary .fittingll, including 1 Z'" gate Vlllve. LS 17,280.00 1 17,280.00 2. City work. Expose 12~ DIP for coDDeCtion, excavate jac\:ing pit, re$tOl"e G1'almie td Dad jacking pit, Peonits, easements TOTAL 17,2...00 I. Any potholiIl@: ill frost or bard sur&ee for otber utilities will be done a.t !l time and material charge of $1 50.00 per hour. ReJlllir or resurfacing will be done on a cost plus basis. If you have ....y quemtms please feel1ree to contact us at one of the above nwnber.i, and thank yo" for this bid opportunity. We will be waiting for your appwva1 reply. BillMHler ~~l(~ A-:--'a. ~~ ""\ \\oj 4- '\ ~ l ,,\-<;:'" ~~ --z.~\ ~ <rp (\'C Pg. 1 of 1 V;;1I.;,)/V.1- VO.<.JV .l'.n...'l. u,,"UVfVVO-Lf 1l'1U'H'I\,.UJUl'.l UIILl.lr tgj04 ,.~ - .. i IlNNCOMM UnUTY CONSTRUCT/ON DANIEL J. WEIDNER. PRES. 1948 SHADY ACRES LANE MORA. MN 55051 PH. 320-679-9616 INVOICE NO 3084 . PAGE 1 . B I L L Ci.~ d: J!1IBi HlIJ.S Uti lIB:. ~ 9> J\uD1 Bills. Mil ~ URS THRESHER SQUARE 700 3RD ST S MINNEAPOLIS MN 55415 J 201154 o ARDEN HILLS/MOUND B HS WM LOOP ~ ~ , T o N o QUANTITY DES C RIp T ION UNIT PRICE EXTENDED PRICE 1.00 LS MOEILIZE, FURNISH, FUSE, DIRECTIONAL BORE, APflROX 180 I 12" HOPE, CONNECT TO 8" PVC ON NORTH END. WET TAP TO 12" PIP ON GRAMS IE , PROVIDE AND INSTALL ALL NECESSARY FITTINGS, INCLUDING 12" GATE VALVE. . , 17280.0000 17,280.00 . I ,. RETAINAGE .00 TAX! .00i . GROSS 17,280.00 NET }\.MOUNT '. 17;280.00 -~" c:. ", 1 ~ ' ",' II' --, -. , i'" f } . " ~ \.....-- I \ _ ::J ..! ~ I I . "i VI _~ ~ 8 '~:_ j --... , . \ -..., \ .' . . > ' '" \J' J,' \ /\ I "t: .~, I ~ ... ~ I .1, ( ....-7 '> j r~.;J I U., f'" 'it ' I "t ~-, I~ - - .. - ~- -.- - - - - - \.. ') S\,fD !) 5 1 ''- -.~ " I' u ) - - - . ^ ,. 'J"""" " , I~' C'-v ( -... ...~~- ~"~ - (,:......, 10 '- I_ 1 ~- ./i ~ ~ r J._ --.'.."--."-:--J "_Vr()-~Iq, _.''1..... ~'''-'''-.L'' '(",) ~ , - ""' <~~__, "" ~, I P .. 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". ;;.",--~~~-- ~-~~: ;;:~.~:'"":~;::~.~: i....'-."t:7-s,9UNTY I I I I I I I I I I I I I I I I I I I - ~ RAMSEY COUNTY gey County project evelopment G<eport for ounty ROC1d from CAmline Avenue to xington Avenue I '- I I I I I I I , I I I I I I It I I RAMSEY COUNTY PUBLIC WORKS PROJECT DEVELOPMENT REPORT for COUNTY ROAD I between Wood Duck Court and Lexington A venue in the Cities of Shoreview and Arden Hills State Aid Project Number 62-603-14 PROPOSED IMPROVEMENT: Reconstruction and realignment of County Road I (County State Aid Highway 3) from Wood Duck Court to Lexington Avenue. The new roadway will have two 12 foot travel lanes and five foot shoulders. The project will also include a traffic signal, grading, bituminous surfacing, concrete curb and gutter, and storm sewer. Recommended: James Tolaas, P.E. Project Manager Ramsey County Public Work Date Kenneth Haider, P.E. Director of Public Works and County Engineer Ramsey County Public Works Date City of Shoreview Date City of Arden Hills Date I It I I I I I I I , I I I I I I It I I TABLE OF CONTENTS 1.0 INTRODUCTION ........................................................................................ 2.0 PROJECT LOCATION AND EXISTING CONDITIONS...................... 2.1 Project Location .................................................. .............................. 2.2 In Place Highway Section ................................................................. 3.0 PROJECT NEEDIEXISTING DEFICIENCIES ....................................... 4.0 PROPOSED IMPROVEMENTS................................................................ 4.1 Design Standards .............................................................................. 4.2 General Project Description .............................................................. 4.3 Project Funding ................................................................................. 4.4 Proposed Construction year.............................................................. 5.0 AL TERNA TIVES......................................................................................... 5.1 No-Build Alternate ............................................................................ 5.2 Signalize the Existing County Road I1Lexington A venue................. 5.3 Location Altemates ........................................................................... 5.4 Geotechnical Engineering ................................................................. 5.5 Recommended Alternate ................................................................... 6.0 PUBLIC AND AGENCY INVOLVEMENT ............................................. 6.1 Participation and Communication Program ...................................... 6.2 Project Development Report Review................................................ 7.0 ENVIRONMENTAL IMPACTS AND POTENTIAL MITIGATION MEASURES ..................................... 7.1 Stonnwater and Water Quality.......................................................... 7.2 Wetland Impacts ........................................ ........................................ 7.3 Historical, Archaeological, and Architectural Cu Itural Resources............................................................... 7.4 Right-of-Way and Relocation............................................................ 7.5 Air Quality................................... .................... .................................. 7.6 Noise.............................................................. .................... ............ LIST OF FIGURES Figure 1 Project Location Figure 2 Typical Cross-Sections Sheets I, 2, 3 Plan layout LIST OF APPENDICES Appendix A Accident History Appendix B Public Meetings and Public Comments 3 3 3 3 5 5 5 5 7 8 8 8 8 9 12 13 14 14 14 14 14 15 15 15 15 15 ""'UII::i' .j{ll,-td I .\Ut:lh1 ?{)O I ] )('\\.'1',\]1;1')(1"<; j{;:l'" j\i::l',). I It I I I I I I I -- I I I I I I ~ I PROJECT DEVELOPMENT REPORT County Road I Between Wood Duck Court and Lexington A venue 1.0 INTRODUCTION This Project Development Report for County Road I between Wood Duck Court and Lexington Avenue has been prepared to provide background information on the proposed project. The Project Development Report will also give the Cities of Shoreview and Arden Hills an opportunity to concur with the design parameters. The proposed project includes realigning the Lexington A venue intersection south of the Fire Station and matching the existing County Road I west of Wood Duck Court. The purpose of the project is to address the congestion concerns at County Road I and Lexington Avenue. Ramsey County Public Works has discussed realignment of County Road I between Hamline A venue and Lexington A venue since 1987. Discussion of the alignment alternates is included in the report for background. 2.0 PROJECT LOCATION AND EXISTING CONDITIONS 2.1 Project Location The proposed project is County Road I (County State Aid Highway 3) from Wood Duck Court to Lexington Avenue. The project is located in the Cities of Shoreview and Arden Hills and is 0.3 miles in length (see Figure 1). 2.2 In Place Highway Section The following describes the existing conditions along the proposed conidor: Design Element Descri oti on 1. Typical section - In 1959, Ramsey County constructed County Road I of bituminous pavement. From Harnline to 1000 feet west of Lexington, the road is 24 feet wide with 6 foot gravel shoulders. From 1000 feet west of Lexington A venue to Lexington A venue the road is 44 feet wide with bituminous curb. 2. Right-of-way width 80 feet wide ('''\ii! '\('0"- AU:;l1\t '2(';;' l ~ '\'~'i\' "':cn! Rq),'rt l)ai~L" I It I I I I I I I , I I I I I I I. I I 3. Traffic 4. Accident History 5. Parking 6. Bus Service 7. Land Use 8. Posted speed 9. Grade and alignment 10. Corridor use 11. Railroad 12. Waterway Crossings 13. Traffic Control See Appendix A. See Appendix B Parking is allowed on both sides. There is no bus service on County Road 1. There is limited bus service on Lexington A venue. Land use adjacent to County Road I is varied and includes: . Turtle Lake Elementary School . Lake Johanna Fire Station . Ramsey County Open Space . County Ditch I . The Twin Cities Army Ammunition Plant . National Guard . Twin 60-inch Saint Paul Water Utility Aqueducts . A sewer and water contractor . Single-family residences . SilverThorn Estates, a 204-unit residential development . Historic Lepak farmhouse The posted speed limit is 40 mph County Road I from Hamline Avenue to Lexington Avenue is not on a continuous alignment with County Road I east or west of this section. In order to travel east/west on County Road I, it is necessary to go north/south on Hamline Avenue for 600 feet and north/south on Lexington A venue for 400 feet. The corridor is used by commuters, commercial truckers, school buses, mail carriers, and the general public. None County Ditch 1 passes under County Road I about 400 feet east of Hamline Avenue. There is also a 24 inch CMP culvert with weir control under County Road I about 150 feet west of Wood Duck Court. . At the south intersection of County Road I and Lexington A venue, there is an all way stop. ("''lIPly k,. d':' Allgl.!:-il 2nl} l F'r(':j~\.:ll}.:.\t' 1-'. I.\tg',", -'.) I It I I I I I I I it I I I I I I It I I . At the north intersection of County Road I and Lexington A venue, County Road I traffic stops for through traffic on Lexington Avenue. . At County Road I and-HamJine Avenue, County Road I traffic stops for Hamline A venue. . Other intersecting streets stop for County Road I traffic 3.0 PROJECT NEEDIEXISTING DEFICIENCIES The following discussion describes the deficiencies and needs for the project and is based on the 200 I conditions of the corridor. Inconsistent with Plans. County Road I is designated as a B Minor Arterial. It is the only through east/west route between I-35W and T.H. 49 for a distance of one mile to the north and two miles to the south. The existing road is inconsistent with the Ramsey County and adjacent Cities' Transportation and/or Comprehensive Plans. The existing road does not provide an adequate east-west corridor as shown in the comprehensive plans. Significant congestion occurs at the County Road I and Lexington A venue during the morning and aftemoon peak hours. Capacity and turning deficiencies pose safety concerns for corridor users. In many locations, turns are made from the through lanes since there are no turn lanes. This reduces the capacity of the roadway and poses a traffic hazard for both the turning vehicle and through traffic. Safety concerns are an important consideration in the need for upgrading County Road 1. Many of the deficiencies described above result in increased congestion and traffic hazards. Addition of right and left turn lanes and other design improvements are required to improve public safety under existing and future traffic volumes. 4.0 PROPOSED IMPROVEMENT 4.1 Design Standards The project will be designed in accordance with MnlDOT State Aid standards for urban arterials. Signing and striping will be in accordance with the Minnesota Manual on Uniform Traffic Control Desices. 4.2 General Project Description The proposed improvement will be a combination of reconstruction, realignment and recycling of existing pavement. The project is 0.5 miles in length and is located in the cities f\HIJ1h 1(11;:d ! <Inn; F!\:j,;~:l j)~'.'" i,';~i'l')('m , I It I I I I I I I , I I I I I I It I I of Shoreview and Arden Hills. . Between Wood Duck Court and Lexington A venue - The roadway with be realigned and constructed with a typical section of one 12 foot through lane in each direction, fi ve foot shoulders, and curb and gutfer on the north side. . Between Hamline Avenue and the new T-Interseetion - The roadway will be cold in place recycled and the north shoulder paved to a width of 8 feet. . Existing County Road I in front of Turtle Lake Elementary School - The roadway will be cold in place recycled, concrete curb and gutter will be constructed and the roadway will end in a cul-de-sac. This portion of the roadway will be turned back to the City of Shoreview. . Lexington A venue - A signal will be constructed at the new intersection and left and right turn lanes will be added. See Figure 2 for proposed typical sections and Sheets 1,2 and 3 for proposed plan layouts. The project will also have the following design elements Alignment County Road I will be realigned. The proposed project includes realigning the Lexington A venue intersection south of the Fire Station and matching the existing County Road I west of Wood Duck Court. County Road I and Lexington Avenue will meet at a single interseclion. Traffic Signals Traffic Signals will be constructed at the County Road I and Lexington A venue intersection to increase capacity of that intersection. Soils Organic soils to a depth of 21 feet exist from Station 14+50 to Station 16+00. A floated embankment will be constructed through the organic soils. Urban/Rural Cross Section The roadway will be a combination urban/rural section. A rural section will be constructed through the organic soils from station 14+50 to 16+00. From Station 16+00 to Lexington A venue there will be curb and gutter on the north side of the roadway and a ditch on the south side. Curb and gutter will be constructed bec.ause the aqueducts and other physical constraints preclude ditches. Traffic The posted speed limit will be changed from 40 mph to 35 mph due to introduction of horizontal curves. Parking will not be allowed. ('''L'l'' ""I; .., ~ \; ,i ." Iii I !-'i'( : ":',:,'" i.'m RCP,!,-I f ';l..:'~' I It I I I I I I I , I I I I I I It I I Shoulders Although five foot shoulders are not required by state aid standards, they are an important safety feature and are highly desirable. The need for and benefit of shoulders are: . to provide an emergency stopping area for disabled vehicles; . to provide an escape area to avoid an accident; . to provide an area for vehicles to slow and make turns out of the through lanes; . to provide for drier through lanes during heavy rains; . to provide an area for maintenance operations and snow storage; and . to provide an additional separation between traffic in the through lanes and obstructions or people adjacent to the highway Cold In Place Recvcle and Shoulder Paving From Hamline Avenue to the new T-intersection, the roadway will be recycled and the north shoulder will be paved to a width of 8 feet to accommodate pedestrians and bicycles. Stormwater Ponding Storm water ponding will be provided to minimize water quality impacts and for storage. Ponds will be constructed to National Urban Runoff Program standards. Ponds will require permanent drainage easements and temporary construction easements. Perimeter Road and Fence The perimeter road and fence will need to be relocated in the area immediately west of Lexington Avenue. The perimeter road is on National Guard property and was formerly part ofTCAAP. 4.3 Project Funding The total estimated cost to reconstruct this segment of County Road I is $1,194,122. The final cost will be determined as project design proceeds. Project funding will be finalized through the State and local approval process. The following is an estimate of construction costs: Ramsey City of City of County Shoreview Arden Hills Total Roadway (Travel Lanes) $ 398,400 $ - $ - $ 398,400 Roadway (Shoulders) $ 32,000 $ 85,440 $ 21,360 $ 138,800 Storm Sewer $ 112,000 $ 38,400 $ 9,600 $ 160,000 Ponds $ 14,500 $ 5,600 . $ .. 622 $ 20,722 Curb and Gutter $ 8,250 $ 15,750 $ - $ 24,000 Traffic Signals $ 150,000 $ 6,000 $ - $ 156,000 Cold In Place Recycle $ 120,000 $ 6,200 $ - $ 126,200 Traffic Control $ 85,000 $ - $ - $ 85,000 Mobilization $ 85,000 $ - $ - $ 85,000 $ 1,005,150 $ 157,390 $ 31,582 $ 1,194,122 * Under Ramsey County's Cosl Participation Policy, the cities also pay for right of way acquisition and a prorated share of engineering expenses. \\\twtv!<; j! /\.i'1:u-;t ].(Ji-'! J). ,~.!. .'pi"llCI)~ 'OJ Pagc. '7 I It I I I I I I I it I I I I I I 4.4 Proposed Construction Year Ramsey County proposes to reconstruct County Road I in 2002, subject to available funding. 5.0 AL TERNA TIVES Ramsey County Public Works has considered many alternatives since 1987. No project has been implemented to date because of numerous obstacles to construction (including the aqueducts and very poor soils), difficulties in securing environmental permits, and lack of public support for any of the proposed alignments. 5.1 No-Build Alternate The No-Build Alternate includes no upgrades to the existing roadway other than potential future overlays on existing pavement. This alternate does not improve congestion, safety, or geometrics or provide an adequate east/west corridor. Therefore, the No-Build Alternative would not correct the current deficiencies identified and as a result is not a feasible alternative. 5.2 Signalize the Existing County Road IILexington Avenue Intersection The intersection configuration of County Road I at Lexington Avenue currently consists of two T -intersections separated by 400 feet. The south intersection, which includes County Road I to the east, is controlled by an all-way stop. The north intersection, which includes County Road I to the west, has a stop condition for eastbound County Road I. Each of these T-intersections was analyzed to determine if warrants are met for the installation of a traffic signal. Based on traffic counts by Ramsey County, sufficient traffic volumes exist on westbound County Road I to warrant the installation of a traffic signal at the south intersection. If the existing geometrics are left in place the intersection could be signalized with the following two options: Signalize the South Intersection Only The first option is to signalize just the south intersection. This will have a detrimental effect on both Lexington Avenue through traffic and the north intersection turning movements. Southbound Lexington Avenue traffic will frequelltly back up past County Road I to the west, especially in the a.m. peak hour. This will make entering Lexinglon A venue from the west even more difficult than it is today. Also northbound Lexington Avenue traffic will have a difficult left turn onto westbound County Road I because it is immediately north of the traffic signal at an uncontrolled intersection. Signalize Both Intersections Another option is to signalize bolh T -intersections as one system. This will also have a detrimental effect on Lexington A venue through traffic. The offset will require that ,iY k!)i:d! ~()\H ;'" '~" ',1 i )~'.\,,-' j, 'j ;;E'n! hli~~: ;.. I I It I I I I I I I , I I I I I I It I I eastbound and westbound County Road I operate on separate phases. This will1engthen the amount of red time on Lexinglon A venue causing long delays in the peak hours. Also there is inadequate space between the County Road I legs for left turn storage causing backup of left turning vehicles into the downstream intersection. . Neither of these options is desirable. Neither option improves capacity and both introduce conflicts for turning vehicles. 5.3 Location Alternates All of the alignment alternates considered eliminated 90 degree turns providing a continuous east/west route. Also, all the alternates allowed for the installation of traffic signals at the single intersection of County Road I and Lexington A venue. Following is a discussion of the four alternates that were considered. .~\. t~1t-:~}:L :,,'". __~~~. 1,/J;//>> .~I~l "~0) .~'-.,- '" /..,'~;...~_,.-_:":-/Q~\ !'.. ,? t - ,'J ,','-' Alternate 1 has curves on County Road I west of the present intersection with Hamline A venue and east of the present intersection with Lexington A venue. The key points of Alternate I are: . The area to the west of Hamline Avenue includes open space land, purchased with federal Land and Water Conservation (LA WCON) funds. Utilization of this land for road right of way would require a parkland conversion process. The process generally takes 7 to16 months to accomplish. . 3 acres of wetland is impacted. _ _. . No conflicts with the perimeter fence, perimeter road and test wells of the Twin Cities Army Ammunition Plant. . On-grade bridge required over the 5t. Paul Water Utility conduits along County Road I east of Lexington Avenue. . Acquisition ora home northeast of County Road I and Lexington A venue is needed. l- ,-,;;. ;)\' i.... .,td : \lI.:.~lht ~)t)(i i ill: [l\:\,:L'pinrrJ! !<f.'P<,rt P.:\;;~: ',I I It I I I I I I I it I I I I I I "zP'f-- f /-y 1,9,7 '_~-[::..""-~ . A ~J C'" -Co, r-'\." "11'... .--/\-J I. ~ (;;d-/'----.-- ~ ~\" . i' e tl ',..'\ 1 ~- \ ',,",, .' ]/'0\,,;' { /t\ " .\,..r\\. _ w, , -i,' rlj , h l ----I ,._j-:~' ,r"".._._f Alternate 2 is similar to Alternate 1 except at its eastern terminus with Lexington A venue. The road curves south, west of Lexington Avenue. Environmental considerations associated with this alternate are similar to those for Alternate 1. The key points of Alternate 2 are: . 2.0 acres of wetland are filled. . In order to eliminate traffic on the existing County Road I alignment near Turtle Lake Elementary School, that portion of the road would terminate at a cul-de-sac. Conflicts with school traffic would decrease. . It requires the use of Ramsey County open space land at the intersection of County Road I and Hamline A venue and of floodplain. . It requires a vertical crest on a horizontal curve west of Lexington A venue. This condition is undesirable in Ihat the driver cannot perceive the horizontal change in alignment especially at night when the headlight beams go straight ahead into space. . It impacts the perimeter road and fence at the Twin Cities Army Ammunition Plant near Lexington A venue. . It requires an on-grade bridge near Hamline Avenue and immediately west of Lexington Avenue over the St. Paul Water Utility conduits. (\'~llliy Rod I :\U;,:u:~t '~nn l Pl(jV~:( ])\.:vcl\'pn'll..'ll1 RCP(1:1 P:il-"'- (j I I It I I I I I <, -.rQ,. .~_.~..-~-~:~_~~:Y"l~~~~i '_~ -'("i-JCYj-:;:C,,'[') ~y-'il_ '~':~J," y~~:(.~__.:~~~>~~ \:.1 -I_ <~- ---hi- - ,,'-.- . , D .. ~ . '-\- . ;" .f . c::(J.i Alternate 3 is similar to Alternate 2 at Lexington A venue. At the western terminus of the project, County Road I curves east of Hamline A venue, I I , I I I I The key points of Alternate 3 are: . 1.2 Acres of wetland are filled. . In order to eliminate traffic on the existing County Road I alignment near Turtle Lake Elementary School, that portion of the road would terminate at a cul-de-sac, Conflicts with school traffic would decrease. . This alignment requires displacement of an established business, C.W. Houle, Inc., a water and sewer contractor. . It requires a vertical crest on a horizontal curve west of Lexington A venue. This condition is undesirable in that the driver cannot percei ve the horizontal change in alignment especially at night when the headlight beams go straight ahead into space. . It impacts the perimeter road and fence at the Twin Cities Army Ammunition Plant near Lexington A venue. . It requires an on-grade bridge near Hamline A venue and immediately west of Lexington A venue over the SI. Paul Water Ulility conduits. I I . I I C't.'i!' 1-<, ~ad I Au!~~_~-;t "~()IJ' 1't '1'.,"..:1 I In('I, 'jm1l'lH Rcpm! i'<ii->' !. i I It I I I I I I I it I I I I I I It I I 'l"..;tjb21'!:'~J. 'y ." ~\0'-V lt~~'R:;~r~fn"'-:: - I L. u '" \'.-..'.~-.~_! '~.]. xt,\ . ,"';J.e.. . / .~._~., -. . ..,.. , .., \~ / n 1, ':, '::f:,).:;:,:::;::'i"-:J\: 'S:.\E;;4~,"~ _' .-'1i:~ .. : (~- ): \ , " ..- . ~w cc "\ ..'." ".e.~:.'C--__<>'!;?' <>'.''''. -,.l....'~-.~~\.~I_.-.~ '.. .~",. . '~'. r'.'..E6G. r / ( 1\' \':',~->--'~~~o'cc"~t'iJ<~:-~"':'~:~i'" tJ, ,.r f1-'_ .- .'-~ 7: '=')It}'---<"._- --:ir'nl, "" .,J '.;~ ,.~ . , ": l (""r--" --d.', "C:--~" --..,.,-..~-~,-.., J -, <- p. _", ,~. ; ,k ~~ ,'---.., T:;;~~:'~.~i"'- ,- ,L""'.m.' ~.- --- --;: -"_" ,,~.:_ e. ltl~ -'. _~_ i~~:,{:;;:,~':~:~=~-_~~~.~~S2~i~'~' . f . ~ _.:,"","~-~~ r<J...<:-Q.......,~_~_f.,..(:>~\t ~~r\-~-- t, . . v~j I --::'51 [I :-=:p> , " ".' l! .~~",."",\..r. Alternate 4 is the most direct path. County Road I would extend straight through between Hamline A venue and Lexington A venue, south of its existing alignment. This alignment requires no curves or 90-degree turns. The key points of Alternate 4 are: . 3.4 acres of Marsden Lake, a DNR protected water, are filled. . Pedestrian/traffic conflicts at the Turtle Lake School are improved. . Ramsey County open space property is not impacted. . The St. Paul Water Utility conduits are not crossed. . Alternate 4 is the most costly to construct due to unstable soils. . It requires the removal and replacement of the perimeter road and fence of the Twin Cities Army Ammunition Plant between Hamline A venue and Lexington A venue. . Test wells may be impacted on the Twin Cities Army Ammunition Plant property and may need to be replaced. 5.4 Geotechnical Engineering for the Alternates Ramsey County hired American Engineering Testing to perform geotechnical engineering for a reconstruction of County Road I between Shutta Road and Lexington A venue. The consultant reviewed Alternates 2, 3, and 4. All of the alignments encounter poor soils. Alternate 2 encounters organic soils on the Ramsey County Open Space west of Hamline A venue. Alternate 2 crosses 600 feet of organic soils at depths up to 26 feet. The consultant recommended construction of floated road embanianeni utiilzing wood chips. Alternate 3 encounters poor soils east of Hamline Avenue on the C.W. Houle property.. Alternate 3 crosses 250 feet of organic soils. Due to the relatively short length of poor soils and the close proximity of the organic soils to the aqueducts, the consultant recommended construction of a land bridge. Alternate 3 is the easiest to construct from a soil engineering point of view. ,::;l!\ !"q:d I "'L),t2l10i :): ':c,II f<'.["'," ~\ig\", !.2 I It I I I I I I I it I I I I I I It I I Alternate 4 presents the greatest challenge with respect to soils. Organic soils extend 1000 feet along the length of the project and reach a depth of 23 feet. The existing TCAAP road has partially consolidated the soils. Excavation is not recommended due to the depth of the organic soils and the close proximity of the aqueducts. Likewise. a floated embankment is not recommended because it will induce lateral pressures on the aqueducts. Also, the partially consolidated soils will cause a floated embankment settle unevenly. A land bridge across 1000 feet is very expensive. There is no good approach to correct the organic soils for Alternate 4. 5.5 Recommended Alternate With input from the Cities of Shoreview, Arden Hills, and Independent School District 621, an abbreviated version on Alternate 3 (as described in section 4.0 and shown on Sheet 1,2, and 3) has been chosen. This alternate has been chosen because it corrects the congestion problem at County Road I and Lexington A venue by allowing installation of a traffic signal at a single intersection. Given the relatively low traffic volumes, the uncertainty about future TCAAP development, the environmental constraints, the unstable soils, and the high cost of construction, the Cities and County have determined that full construction through to Hamline Avenue is not warranted at this time. !, T!,,, h::' :\U::\J.\: ;\-. ":_ Fcp' \-; I It I I I I I I I , I I I I I I It I I 6.0 PUBLIC AND AGENCY INVOLVEMENT 6.1 Participation and Communication Program A public information meeting was held on June 12, 200l'with area residents. No written comments were received. Future communications to the public will include public information meetings, presentations to local government councils, distribution of flyers, and publication of information in the local newspapers. 6.2 Project Development Report Review Additional copies of this Project Development Report will be available for the public at Ramsey County Public Works Questions about the contents of this Project Development Report and the participation/communication process should be directed to: Mr. James E. Tolaas. P.E., Project Manager Ramsey County Public Works 3377 North Rice Street Shoreview. MN 55126 Phone (651) 482-5203 Fax (651) 482-5232 Email: james.tolaas@co.ramsey.mn.us 7.0 ENVIRONMENTAL STUDY 7.1 Water Quality Regulatory Agencies and Requirements This segment of County Road I is located in the Rice Creek Watershed District and a permit from the District will be required for the project. The Rice Creek Watershed District requires that storm water be treated in three areas: sedimentation, skimming, and nutrient removal. Sediment is to be removed by regional or on-site detention basins with permanent storage volumes. Oils and floatable debris are to be skimmed from storm water runoff for rainfall events up to I-year frequency. A detention basin to address sedimentation, oil, and floatable debris is proposed near the proposed intersection of County Road I and Wood Duck Court. Nutrient removal can be accomplished by several methods: street sweeping and leaf removal, man-made wetland treatment system, ,and eontainment of snow storage runoff. The project will also require a General Storm Water Permit from the Minnesota Pollution Control Agency which requires the incorporation of Best Management Practices (BMPs) and a maintenance program to ensure they remain effective throughout the project. BMPs typically consist of silt fences, haybales, gravel construction entrances, slope grading methods, and turf restoration. These measures will be specified in the contract documents and on the design plans, as applicable. C.\lII11Y !<l.idd! ?OO Pi'()j,~\.:t Jk\c+'j1I11"lill-;!_('" Pa;:...' I,:; I It I I I I I I I it I I I I I I t I 7.2 Wetland Impacts The proposed realignment and revised typical section results in less than 0.5 acres of wetland impact. Upon completion of final horizontal and vertical alignments and cross sections, exact wetland impacts will be determined. 7.3 Historical, Archaeological, and Architectural Cultural Resources State legislation requires governmental agencies to consider their impacts to historic and archaeological resources before undertaking a project. The Minnesota Historic Sites Act and the Minnesota Field Archaeology Act require that governmental agencies have a responsibility to protect the physical features and historic character of properties designated for, or listed on, the National Register of Historic Places, State Historic Site Network, or archaeological sites on non- federal public lands. Governmental agencies must consult with the Minnesota Historical Society to determine if any such properties exist within a project area, and the appropriate treatment for those properties, should they be effected. Ramsey County hired a consultant to perform a Phase II National Register study of the August Lepak House (also known as the Art Larson house) located at 1170 County Road I. The property was found to be eligible for the National Register of Historic Places as an important and well- preserved Minnesota farmhouse type. The house was built in 1896 and constructed with Chaska brick, chosen for its durability and cream color. Few intact farmhouse built in the 1890s have survived. Among the surviving houses, the Lepak house rates high in terms of material integrity. The study determined that there is either no effect or no adverse effect of the County Road I project on the Lepak house since the setting is not critical to the eligibility of the house. Since the study was conducted the road alignment has been moved further away from the house. The City of Shoreview owns the Lepak property and is preserving the home and grounds as a historic site. 7.4 Right of Way Permanent right of way will be acquired for roadway construction on 4 properties. Permanent right of way will also need to be acquired for pond construction. Temporary right of way will also be acquired for the construction of the roadway. 7.5 Air Quality . An Indirect Source Permit is not required from the Minnesota Pollution Control Agency because average annual daily traffic (ADT) volumes will not increase by 10,000 or more vehicles per day within ten years after completion of the modification project. 7.6 Noise The proposed highway project is not on a new location, is not a significant change in horizontal or vertical alignment, and will not increase the number of through lanes, therefore "l!I~!>. RU;ld I :\U:_'J,ht 'J.OO; IJ,,~V(,j"'P!ll(' rI: l-';!i}'~ l.'" I It I I I I I I I lit I I I I I I ~ I the procedures for abatement of highway traffic noise and construction noise (Federal-Aid Policy Guide, Sec. 772.7 Applicability) do not apply. Construction noise has been considered and no impact is anticipated, as no unique noise receptors have been identified in the area of the proposed project and the construction activity is not expected to generate unusual or excessive noise. :! :\U~\i"j ":r/i.i! ..,,~ ie'tl" t<,_ :', I I ANOKA ~ 'e8th ~f,.v. .. z 87th LN. .....: 87th AV ~ ~ CIl ~ 96th ...:;f' 96th l- Jt tIl LN. i 86th AV ~ ,. -' .. >- 87th AVE. ';;, .. ~ > .. 0 ... '" -' z !l: "' "' z RA 1. RENDOVA ST. 95th LN. ~ ! / / // ;. ~ ~ I!};: ~ ~~ l~:;:( I [171 // I j; "~ .~ I .. !~\.~~ 3 '.D~."v, ; -~~ .(",1:-""'"" : ,,::: )<I'~'lf'<, ~ F: 'Z'"- /\l-T-J, 1\1 ... '-" " - , ~ . SH 0 REVIEW .; "' RD, .; "', , , ~ ~ ~~ ~j ~ OAK'" v. DR. DR. l'r t~ I jf I lhL/ , - // I ~47 0" ARDEN HILLS f + :i~*, I I - PROJECT LOCA nON MAP I RAMSEY COUNTY RAMSEY COUNTY Department of Public Works FIGURE 1 - LOCA TIONjPROJECT MAP Project Development Report County Rood I - Homline Avenue to Lexington Avenue I I I I I I I I I I .Ie I I I I II II I. I I EXISTING ~ 12' 12" SHOULDER DRIVING LANE DRIVING LANE SHOULDER RECYCLE & WIDENED SHOULDER ~ 12' 12' DRIVING LANE ORIVlNG LANE ~' ~'~ [J I I. 10' 2' B' [JUli.:!. :0:: SHnUlJJ~NJO;:I\!WJG l.:~NE ..1_ ._ i-" " F) E 1 ' I...., ..,' s~ IJ 44' TI ! ,.i\jR D. ('!/ "'--'.'; \: L,.,i ,.J0, 44' CURB TO CURB 't. 10' 3L",i). ,. _\\- 1 ' ". rJR1V!iIlG lANE I~ r-" L 1100 ,; '1" ,_, f\ LJ lA, 'oj 1\, \j 'l] ',,,1 /', L c' 0, ,"I SECTI ". 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I,;' i\Llgth\ '~{~(\: Fr( :J',:~l j 'l:i ~; " ,.; I t- It I I I I I I I , I I I I I I ~ I L "I TO " '" 87th AVE. t z '5 0 . r-.. " N CD ~ ~ % C ~ ~ d " . . Trailer . ARDEN HILLS + za. 1,/, LAKE BEACH CT. ~. E. IN<[ IIE:ACH CT. 30. RCBINHCIlJD CIR. Legend: 2001 AOT 2021 PAOJEClED AnT - il bold - ~ RAMSEY COUNTY TRAFFIC FORECAST RAMSEY COUNTY Department of Public Works County Rood I Project Development Report Existing & Pro jeeted 2021 T raffie Volumes J I It I I I I I I I -- I I I I I I ~ I Appendix B Accident History . '- ,. l\,u:d\ !{.;::i!.1 j ",h; ";n~ PI! i\;.:...L'l';':'~'i)l Ie" ~ - Q. '" e - 1.11 e n n Q: '" ::> - Q. c,' e 2 :3 2?:D '" - 0 '25)> 0 ~ ;:l.~ " ~(J) ;::..m 0-< - "DO 5-0 n'C ::;EZ ~~ ~ () () - Ul ('"') l::::l :r: 0 rr, -<::<:: ~ ;:("': :::c::. '-J ),,; =< ""'""-i 1:0:0 o ~ tI) --foe: <co <c - ~ Dor--....... I ~('"')~ -~ -~:r: ~ ~cc...::O <c <::'---'' -< )>. ~ 0 0 . )> )> ." n n )> n Q ..... )> a a , '" '" z z )> ..... ..... n :;;; :;;; Q 0 ..... ..... r'l :I: :I: Z 0 ..... c z ..... '- c z ;:0 '- '" c U1 ;:0 '" U1 ~1t~~ 0 0 U1 :I: C < 0 '" ..... '" '" )> 0 ;:0 U1 a ..... :;;; I ." )> 0 z:; u n '" z 0 Z I Z G) 0 ..... !fl u ;:0 u 0 a , '" 0 U1 !fl :;;; ..... '" u r '" g ;:0 fT1 '" Cl n fT1 ::J Z 0 z 0 U1 .' SHUTTA RD 0 ()) '" ." Z )> )> '- n ..... c Q )> ;:0 FAIRVIEW AVE c 0 ::J '{Ti '" U1 Z '" ..... U1 U1 ALDINE ST r SNELLING AVE 0 0 -$- '-.,. c Z -1 -< ASBURY 5T ;;D 0 )> 0 PASCAL ST ~ ~~~ KNOLL DR ~ LEXINGTON AVE ~1r~ ::Q , ::Q ;:0 '" '" G) ." G) )> :I: ..... :I: ;:0 ..... ..... ..... r'l ..... C )> Z C ;:0 Z ;:0 Z C'l a z r '" ~ ;;DO 00 )>c oz -1 --< -f -fr HAMLlNE AVE o o c Z -1 -< ;;D o )> o ~ ---7C:)-7 ----7@7 "\ ~ :;01""11"10 ~ J,X:- DUNLAP AVE WOOD DUCK CT . . ~ ---A~HILLS CITY OF ARDEN HILLS PAVEMENT MANAGEMENT PROGRAM Pavement Manal!ement Philosouhv The City of Arden Hills has the fiduciary and physical authority and responsibility for upkeep of approximately 30 miles of city streets within its boundaries. This includes seasonal maintenance activities such as snow removal, crack sealing, street patching, sweeping, as well as structural maintenance of the pavement. The City of Arden Hills has made a commitment to its residents to provide a systematic program of street rehabilitation and repair in order to assure that the City streets are serviceable, safe, functional, and provided at a reasonable cost to meet the needs of our residents and the traveling public. The City of Arden Hills Pavement Management Program strives to expand tax payer funds in a cost effective manner in order to ensure the most value for residents. New Street Desil!n Standards . The City has adopted a set of Design Standards for new street construction or reconstruction. The standards have been developed in conjunction with recommendations from the City Engineer, Public Works Director and staff, City residents and Council members. Street design standards address such things as street widths, pavement thickness, concrete curb and gutter and surface drainage. There are four functional classifications of streets within the City of Arden Hills (not including highways and county roads). A brief description of each and the recommended standards follows: Community Street: Provide access to the residences, institutions and businesses on that street, providing a route through the neighborhood or business district for residents of other neighborhoods. (6.0 miles throughout City) Recommended Street Width: Case Specific, (minimum of32 feet) Neil!hborhood Street: Provide access to residences on that street and provide a route through neighborhood for residents on other streets. A large proportion of trips have neither an origin or destination on that street. (4.5 miles throughout City) Recommended Street Width: 32 feet . Residential Street: Primarily serve adjoining residents with little or no through traffic. Almost all trips have either an origin or destination on that street. (18.5 miles throughout City). Recommended Street Width: 28 feet Svecial Cases: Definition: Streets which do not fit into any of the three above descriptions and have a very low usage, (1-3 residences), streets which provide secondary access (ie alleys) or streets defined by extreme limitations due to narrow ROW, topography etc. (0.3 miles throughout City) Recommended Street Width: Case Specific . . Pavement Managcment Program Page 2 Additional Considerations for Street Width Determination Arden Hills is a community with a wide variety of neighborhoods, each with special conditions which must be taken into account when considering reconstruction of streets. The residential and neighborhood street widths listed above are desired goals but exceptions to these widths will be considered by the City Council on a case by case basis. A number of factors in addition to street classification will be considered including: Topographical constraints (steep hills, lakes, etc.) Existing street widths Existing average daily traffic volumes Existing right-of-way width Existing trees All new street construction in Arden Hills will include concrete curb and gutter for a number of reasons: Provide a stable maintenance edge for plowing and sweeping operations . Reduce plow damage to yards and mailboxes Protect the edge of the bituminous surface from deteriorating Channel storm water runoff away from street Reduce erosion from boulevards/lawns All new street construction in Arden Hills will be structurally designed for 9 ton loading thereby eliminating the need for spring load restrictions (allowing year round access) and slowing the rate of deterioration of the pavement system. How Streets are Selected for Reconstruction or Overlav Work The City Council select streets for reconstruction based on a variety of factors starting with the Pavement Condition Index (PCI) of the pavement. The City Engineer conducts a field survey of streets about once every 2 years at which time a PCI rating is calculated for each street in the City. The PCI is it numeric reflection of the surface characteristics of the pavement including potholes, cracking, rutting, etc. Several other factors which will be considered in order to determine the best candidates for street reconstruction are, but not limited to, the following: Condition/effectiveness of existing surface drainage system Condition of underground water and sewer system Whether a street meets recommended standards for curb and gutter and width . , . Pavement Management Program Page 3 Opportunities to improve water quality of lakes downstream of street Available State and City funding Emergency cases County construction projects on adjacent roadways Reconstruction of adjacent City streets Major redevelopment projects within City Neighborhood petitions . As much as possible, the City Council will determine a reconstruction project or overlay work for a particular area with as much advance notice as possible to the surrounding and impacted neighborhoods. The City Council does desire to allow for at least one year advance notice for the surrounding and impacted neighborhoods of the desire by the City to improve the road or roads within that neighborhood. The City Council and Staff will set up a neighborhood meeting, if possible, in the neighborhood, to meet with surrounding and impacted properties to begin discussion about the issues, identification of additional concerns and solutions to the road structure. The City Council does desire to have the neighborhood provide input into the choices it would like to make for the reconstruction or overlay work to be done on the roads within their neighborhood. The options provided for selection would include some variety in road width, curb and gutter section, aesthetics including lighting, sidewalk and trail construction, striping, and may include improvement of the subsurface water and sewer system and installation of a comprehensive and coordinated water drainage system. Process The City of Arden Hills will use as many media sources as possible to communicate with the neighborhood about the intended roadway project. These communications may include, but not be limited to the following: City of Arden Hills notes (City newsletter), Cable TV, local newspaper, articles in St. Paul Pioneer Press, individual flyers. After meeting with the neighborhood, considering concerns identifying surrounding issues and discussing solutions, the City Council will then direct the City Engineer to begin preparation of a feasibility report. The neighborhood will still have input and process through the feasibility report brought forward to the City Council, the Public Hearing necessary according to Minnesota Statute 429 for public improvements, prior to the City Council making a determination of whether to proceed with a street reconstruction or milling overlay work. . . . ~ i\ w. Cl>JIlTY ROAD "r:' z g :I: " ii2 lD ~ Z I I ~ I ,,0 0" ~ i ; I GATEWAY CT. \ ~;:~" "''' "' ' " , ~< ,> \\ , ~ o i ~ o :I: Ul =~<) ~ D " JD z ~ ~ ~CT {.. D Q "F" "CUNIlS'AEW HIQI SCHOOl. (/ '~;..\ .""JI ",'/ \ \( '""'"'-..:~ ~, ~ I ; ~ ~ Cl>JIlTY ROAD "E" w ~. C\ "/</ ~ \~ I CI [\ d SllllIE AVE ~D ; >/'-----""-_.~--~'~~---'~'~?'~ / / / \.. ,.,1j('€. , ( \.~. \,\\",'€- S" ,0 Cl>JIlTY ROAD "rI' - ._~ SPECIAL CASES 1.',_...1.';-;- :-:-:=::';..:;-:;1 TRUNK HIGHWAY /FREEWA Y COMMUNITY STREET RESIDENTIAL STREET NEIGHBORHOOD STREET COUNTY ROADS ----- o .5DO eoo 1200 . . SCALE .. FEET NOTE: STREET CLASSIFICATION CRITERIA ON REVERSE SIDE FREEWAY STREET RW LAKES URS TIr_Sq..... 100 TIIlrd StrN' 5<""~ NMMII<I'" NN ~"18 t1t.310.o1\lOT.. I1Ulo.131.Fu ~ ~ILLS PA.VEIotENT IoWl.\GEWENT PROGRA.ll FUNCTlOIW. STREET ClASSIFICATION lW' XREf DRAWlN[;s A.DOPTED OCTOBER 2001 ~ . . New Street Desil!n Standards The City has adopted a set of Design Standards for new street construction or reconstruction. The standards have been developed in conjunction with recommendations from the City Engineer, Public Works Director and staff, City residents and Council members. Street design standards address such things as street widths, pavement thickness, concrete curb and gutter and surface drainage. There are four functional classifications of streets within the City of Arden Hills (not including highways and county roads). A brief description of each and the recommended standards follows: Community Street: Provide access to the residences, institutions and businesses on that street, providing a route through the neighborhood or business district for residents of other neighborhoods. (6.0 miles throughout City) Recommended Street Width: Case Specific, (minimum of 32 feet) Neil!hborhood Street: Provide access to residences on that street and provide a route through neighborhood for residents on other streets. A large proportion of trips have neither an origin or destination on that street. (4.5 miles throughout City) Recommended Street Width: 32 feet Residential Street: l'nma..ly serve adJoming reside liS with iitLe or no thr Jugh trafDc. Aimo.;t aH (rips hav~ either an origin or destination on that street. (18.5 miles throughout City). Recommended Street Width: 28 feet Special Cases: Definition: Streets which do not fit into any of the three above descriptions and have a very low usage, (1-3 residences), streets which provide secondary access (ie alleys) or streets defined by extreme limitations due to narrow ROW, topography etc. (0.3 miles throughout City) Recommended Street Width: Case Specific Additional Considerations for Street Width Determination Arden Hills is a community with a wide variety of neighborhoods, each with special conditions which must be taken into account when considering reconstruction of streets. The residential and neighborhood street widths listed above are desired goals but exceptions to these widths will be considered by the City Engineer and Council on a case by case basis. A number of factors in addition to street classification will be considered including: Topographical Constraints (steep hills, lakes, etc.) Existing Street Widths Existing Average Daily Traffic volumes Existing Right of Way width pv.~th"(T T,pe< ~f>'~"""~"6 ~ "" .... . To strengthen and promote cliies as centers of opportunity. leadership, and governance. ~.~~ National League of Cities 1301 Pennsylvania Ave.. N.W. Washington, D.C. 20004-1763 102-626-3000 Fax. 201.616.3043 Internet:\WJ\t\/.nlc.org 2001 Officers President DermisW.Archer Mayor, Detroit Michigan First VtcePresident Karen J. Anderson Mayor, Minnetonka, Minnesota Second Vice President John DeStefano,Jr. Mayar, New Haven, Connecticut Immediate Past President Bob Knight Mayor,Wichita,Kansas . Executive Director DonaldJ.Barut . Re<:\CledPaper September 18,2001 The Honorable Dennis Probst Mayor - City of Arden Hills 4364 W. Round Lake Rd. Arden Hills, MN 55112-5740 Dear Mayor Probst: Thank you for the support your community has given to the National League of Cities as a member of the organization. We hope all the elected leaders have been pleased with the activities and services undertaken on your behalf by NLC's Board and staff. As you may know, your membership is due for renewal. I am enclosing the invoice for your community's membership in NLC for the period from December 1, 2001 to November 30, 2002. Membership dues for NLC are scaled to the community's population. Your membership gives all of your community's elected and top appointed officials the opportunity to tap the experience and ability of municipal leaders nationwide, to get the information and answers necessary for sound decisions, and to become active in shaping policies that will determine the success of our communities in the future. NLC is the oldest, largest and most representative organization serving local governments. As your voice in the nation's capital, we need your ongoing participation to insure the passage of national legislation and the adoption of federal policies favorable to local governments. We look forward to your continued support and the opportunity to serve you in the months and years ahead. Sincerely, (fJ4Ji/- DonaldJ. Bomt Executive Director Enclosures cc: Joe Lynch, City Manager Past Pmkll!ll~: Clarence E.AntlIOIIY, Mavor, Soutr, Say, FI:ll(la' Glenda E. Hood, M,yo!, Orlando. FIOIida. William H. Hodnutlll Councilrna.l, Village 01 ehe"1 Chase, Maryland 0 Sharpe James, Mayor, Newor!;, New Jersevo Brian J. O'Neill, Cowrdman, Philadelphia, P8nnsyl~ania' Calhy Reynolds, Counr:ilwomiln-il~-large, Denver, Color,do' Oil'ecwrs: Jeny Bamberger, Cammissio~er, CoIingtm, Kentucky' Kennettl Barr, Mayor, FOr1 Worth. T,xas. RoIIllfI Bartlett. MilyQr, Monrovia, Califomi&' Joseph Brooks, Coun;il M€mber, Richmond, Virginia' Tbr&etW. Brown. Councilm~n, Eas: Poi~t, Georgio' Cballes J. Canfield, Mayur, RochesLe!, Minnesota' A. Everetle Clark. M"~r, MariOll, North Carolina . GWYOOolen CIBfk8-lIaed, Commissioner, Deeriield Beach, Florida ..kHll Cog8ll, Executive Director, CC<lnectiM COIl!elel'l;e of Municipalities 0 Neil Dillard, Mayor, ea'ooncale, Illinois 0 William G. DmseI, Jr, Executive Director. New JE:seyStatelEagueoIMunicipalities.SamuelJ,Ferreri,Mayor,GreellaCles, Rari da oTimothy M. Fulkllrson, Mayor, NewCastle, Pennsyl\PilniaoEdGal'Zll, COlJIlCII Member,SanAnta nio,Tlll1ls.GaorveD.GoodmaR,ExecUlioIeDirector. Michi~an Municip;llleague. Michael A. Guido, Ma~r. Dearbom, Michigan 'lany Haler, Council Member, Ricl1land, WiJshi~gton. John lIeilman, Councilmemoor, West Hollywood, Calilomla .Joseph Hilson. Mayor Pro Tem, Ha\M'ard, Califomia . Eddie A. HoIlowllY, CQuncilmemt-er. Hattiesburg, Mississippi' Joycelyn V. Johnson, Alderman, Winston-Saiem, Nortn Carolina' Conrad Lee, Councilmember, Belle\l"J€, Washington . Ingrid Lindemann, Cou~cilmemter, Aurora, Colora~o 0 MSlgare1 Mallery, Mojor. A.thens, Tel1i;"ee' Sanj'll L Margerum, Ma1or, west lafa'{eTie, IndiiJm' Gary Maril8llsan, E!:eGutive Dil8ctor. Missouri Munic'palleaguE . Bn Perry, Council Member, Brea, California. J()II Piseiotte, Council Membel. Wichilil, K<Jnsas' Lui5 D.uinlllllll, Couocii Member At Large, Newark. New Jersey' Kevin C. Rhcbie, E.xecu;ive Direc"lOr, Alaska Municipelleagl!e' Carroll G. Robi_n. Council Memberat-large, Housto~, Te.\al . Peny RoquBlIlDre, Executive Director, A!abam! league oj Municipolities. W. Glenn Steckman. Ill, Couocilmiln. Ocean City. Marylani . FllInk Stlrzl, Executive Director, Tel:ils M~nicipalleagu~ . Bruce Tolley, Mayor, Gloucester, Massac,Metts.YvooocVlk, EX€cvti\'e OirSl."trJr,SOIItI1 Dakota Munidpalleagup., AnthanyWilIiams,Mayor, Washillgton. DC .CollyWilliams, CouncilmemCir, Phoenix, Arii'lf\iJ' HarryWilsoo,Mal'Or, Grond~iew, Missouri' Mar1t Warrell, Mwor Pro Tem, Momoo. Michigan ., ~ National League of Cities 1301 Pennsylvania Avenue, NW, Washington, D.C. 20004 (202) 626-3000 I I ,::~~:J ~~; 7 LL:U . (j;.H)I:_ 'I' j~) {'4r" dS':'rl H 1.115 'I !"'IN 5~S:\ J 2--~,'Y/40 I r', \/ ~::: i c (,:" l.nvc)i.C:t'i" Dati:!:' 1 "'f:3t~, 14 C:'EF' ~;~OOl :llOI OC); 1.4/20-01 co'-" _" "',k: City D~: At"der) ~ll_~ ;1'],364 ~A.!~ F;c'iunc.1 L.d~\;~? hd~ Dr- Ch:!'i'-' I::~3 t' e L ~ t ;::,.t\i": l.i:'i:::i-E;j' Un,~i:,\{E'0 t,:.;' ~'2neH ;'~S~H2 t,',1S!lc:J'r,.;./ * Pri~t Name!'1'ltle , ;~" " NI...C ;:;t,3_tE~ Leo?8ue 12/01!2t)IJI 11/31)/2002 )'{)C' , 'r(3 :LO\)(}O :t~BB3 ~ GO ~:;ul::Jtot-i31 $H83.00 !'.1~"3:"p; yC:lU~.' c~defld.:su"' +Dt~ th<f:~ ,l Congress 0+ Cities 8!1d EXposItion L:iE~c:E:mbet~ 4~"8 in f~i:lal'1.t,bl,., G,:;.:r.:W'8:\.~ . The amount shown above is your city's annual membership dues in the National League of Cities for the current year, which includes $59 per eligible official for a one-year subscription to Nation's Cities Weekly newspaper. Please remit payment to: National League of Cities, P.O, Box 85080, Richmond,VA 23285-4047. Questions or corrections~ Call the NLC Membership office at (202) 626-3190. Thank you for your participationl TOTAL DUE + $B83"OO ORIGINAL INVOICE , . .