HomeMy WebLinkAboutCCP 09-24-2001
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filE COPY
AGENDA
CITY COUNCIL MEETING
CITY HALL COUNCIL CHAMBERS, 4364 WEST ROUND LAKE ROAD
MONDAY, SEPTEMBER 24, 2001, 7:30 P.M.
7:30 P.M.
7:30 P.M.
7:35 P.M.
7:45 P.M.
7:45 P.M.
City Philosonhv
To provide a basic and necessary scope of quality services
through the innovative and purposeful use of resources.
1.
Call to Order
2.
Approval of Meeting Agenda
3.
Approval of Minutes
a. August 13, 2001 Regular Council Minutes, Corrected
b. August 27,2001 Regular Council Minutes
c. September 12, 2001 Special Council Minutes, Pavement
Management Plan Discussion
4.
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City Council and
will be enacted by one motion under a Consent Calendar format. There will be no separate discussion
of these items, unless a Council member so requests, in which event, the item will be removed from
the general order of business and considered separately in its nonna! sequence on the agenda.
a. Claims and Payroll
b. Memorandum of Understanding, Fire Inspection Services, Lake
Johanna Volunteer Fire Department and City
BENCH HANDOUT (corrected version)
s.
Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and address for the record, and a brief
summary of the specific item being addressed to the Council. To allow adequate time for each person
wishing to address the Council, we ask that individuals limit their comments to three (3) minutes.
Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow
a more timely presentation.
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AGENDA - PAGE TWO
CITY COUNCIL MEETING, CITY HALL
MONDAY, SEPTEMBER 24, 2001, 7:30 P.M.
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8:00 P.M. 6. Unfinished and New Business
a. Planning Cases
1. Case #01-25, Guidant Corporation, 4201 - 4233 N.
Lexington Ave., Sign Ordinance
Variance
2. Case #01-24, T.J. Food Ventures (Perkins), 3855 N.
Lexington Ave., Site Plan Review, Restaurant
Expansion
3. Case #01-26, McKinley Companies, 4420 Hamline
Ave. N, Minor Subdivision/Lot Split Parcel
b. Pay Estimate #6 (Final), 2001 Sanitary Sewer Rehabilitation
Project (Lift Station #8 Reconstruction and Sanitary Sewer
Test and Seal/Spot Repairs), Gridor Construction
c. Pay Request #9 (Final), West Round Lake Road Improvements,
Phase I, Forest Lake Contracting
d. Personnel Policy Benefit Recommendation
9:00 P.M. 7. Administrator Comments .
9:15P.M. 8. Conncil Comments
9:30 P.M. 9. Adjourn
The above times may vary depending upon length of issue discussion.
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Tentative October Meetin~ Schedule Tentative November Meetioi! Schedule
Meeting dates, times and locations are subject to Meeting dates, times and locations are subject to change.
. change. Please contact City Hall for the most current schedule
Please contact City Hall for the most current schedule
Nov. 7 Planning Commission 7:30 P.M.
October 3 Planning Commission 7:30 P.M.
Nov. 12 Holiday
October 9 Council Meeting 7:30 P.M.
(Tuesday) Nov. 13 Council Meeting 7:30 P.M.
(Tuesday)
October 15 Council Worksessiou 4:45 P.M.
Nov. 15 Operations & Finance 7:00 P.M.
October 18 Operations & Finance 7:00 P.M. Committee
Committee
Nov. 19 Council Worksession 4:45 P.M.
October 23 Parks & Recreation 7:00 P.M.
Committee Nov. 22 Holiday
Nov. 23 Holiday
October 25 RCLLG Monthly
Meeting Nov. 26 Council Meeting 7:30 P.M.
(Arden Hills Hosting)
Nov. 27 Parks & Recreation 7:00 P.M.
October 29 Council Meeting 7:30 P.M. Committee
October 31 Communications 7:00 A.M. Nov. 28 Communications 7:00 A.M.
Committee Committee
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HP Laser Jet
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CITY OF ARDEN HILLS
6516345137
SEP-21-2001 2:42PM
i n v e n t
Fax Call Report
Job Date Time Type Identification Duration Pages Result
386 9/2112001 2:25:42PM Send 9.6123701378 I: 21 3 OK
387 9/2112001 2:27:08PM Send 9.7634219511 I: 36 3 OK
388 9/2112001 2: 28: 49PM Send 9.6516286833 1:21 3 OK
389 9/2112001 2:30:16PM Send 9,7637060891 0:00 0 Busy
390 9/21/2001 2: 31: 42PM Send 9,7637060891 1:43 3 OK
391 9/21/2001 2:33:3IPM Send 9,6516333846 2:47 3 OK
392 9/21/2001 2:36:23PM Send 9,6512282191 1:28 3 OK
393 9/21/2001 2: 37: 56PM Send 9,6512279371 0: 54 3 OK
394 9/21/2001 2:38:56PM Send 9.6514821262 1:00 3 OK
395 9/2112001 2:40: 01PM Send 9.6512669301 I: 16 3 OK
396 9/2112001 2:41:22PM Send 9,6516461220 1:29 3 OK
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You are invited to an open meeting for
neighbors and those interested in the potential
re-development of the Arden Hills Triangle
located at the northeast corner of Lake
Johanna Boulevard and County Road 0
October 1, 2001
at
7:30 p.m.
in the Blue Room at
Northwestern College
(directions and map enclosed)
Hosted by Presbyterian Homes and
The City of Arden Hills
If you have questions, please contact Dan Lindh, Presbyterian Homes 651-631-6102
Or
Terry Post, Arden Hills 651-633-5676
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CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
AUGUST 13, 2001
7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
DRAFT
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Acting Mayor David Grant called to order the
regular City Council meeting at 7:36 p.m.
Present:
Acting Mayor David Grant, Councilmembers Beverly Aplikowski, Gregg
Larson, and Lois Rem.
Absent:
Mayor Dennis Probst.
Also present were City Administrator, Joe Lynch; City Engineer, Greg Brown, BRW;
Jerry Filla, City Attorney; Interim Public Works Director and Parks & Recreation
Director, Thomas Moore and Recording Secretary, Nancy Czajkowski.
APPROVAL OF MEETING AGENDA
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to adopt the agenda for the August 13, 2001, regular City Council
meeting. The motion carried unanimously (4-0).
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APPROVAL OF MINUTES
A. July 9, 2001 Regular Council Meeting, Amendment to Adopted Minutes
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to approve the July 9, 2001 Regular Council Meeting, Amendment to
Adopted Minutes. The motion carried unanimously (4-0).
CONSENT CALENDAR
A. Claims and Payroll
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve the Consent Calendar and authorize execution of all necessary
documents contained therein. The motion carried unanimously (4-0).
PUBLIC COMMENTS
Acting Mayor Grant invited those present to come forward and address the Council on any items
. not already on the agenda.
No public comments were made.
ARDEN HILLS CITY COUNCIL - AUGUST] 3,2001
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UNFINISHED AND NEW BUSINESS
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A. Briggs & Morgan, Presbyterian Homes Bond Issue
Mr. Lynch explained that he was contacted by Briggs and Morgan in anticipation of an attempt
to have the City of Arden Hills be the issuing city for a bond issue for Presbyterian Homes. He
stated the bonds would be used for capital improvements for their Arden Hills facility and their
Bloomington facility.
Mr. Mark Meyer, of Presbyterian Homes, stated they had contemplated a five million-dollar
bond issue. He noted most of that amount was spent here in Arden Hills. He added another $1.5
million would pay themselves back for the cooperative unit in Bloomington. He stated they are
attempting to restore their cash position. He noted the last $2 million would be for future
improvements. He added the banks had qualified the bond.
Mr. Lynch stated the bank qualification was because the city has historically issued less than $10
million in debt annually. He noted this does count against the city's ability to issue debt for that
year. He added the city had not issued that much in a single year.
Ms. Jenny Grain, of Briggs & Morgan, stated the only concern would be if the expectation would
be that the city would be going to issue more than $10 million in bonds in one year.
Mr. Lynch stated this would be risk free and cost free. He noted Presbyterian Homes would
agree to pay the legal and bond counsel costs. He added it did not affect the city's debt rating or
credit. He stated it was not backed by the full faith and credit of the City of Arden Hill. He
noted they would still need to hold a public hearing, and follow the normal procedures so there
would be a time commitment.
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Councilmember Grant asked about the advantages for Presbyterian Homes. Mr. Meyer
responded this allows the bonds to be issued on a tax-exempt basis, so they had a lower interest
rate.
Councilmember Rem stated they did this in 1999 so there should be documentation and
explanations available.
Ms. Grain stated they should have a bond transcript.
Mr. Meyer stated they did a $25 million bond issue in 1999. He noted there had been two such
issues since he had been with the company.
Mr. Lynch stated the city was already a bank-qualified community. He noted this matter was
brought before the Council to determine if the Council was interested enough to set the public
hearing to decide this issue.
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ARDEN HILLS CITY COUNCIL - AUGUST 13 2001
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Ms. Grain stated Presbyterian Homes would like to close the deal by the end of September so the
e best date for the public hearing would be the September 10, 200 I.
Councilmember Larson stated he had no problem supporting this, but thought they should have
had something in the packet. Councilmember Rem concurred.
Councilmemher Grant stated the City was not issuing or backing the bonds. He noted this was
procedural. He asked if the city would appear as a named party to provide tax-exempt status.
He stated this would support the community.
Ms. Grain stated the city would be the issuer. She noted Presbyterian Homes' corporate
headquarters was here in Arden Hills.
Mr. Meyer stated the bonds would be non-recourse to the city.
Ms. Grain stated the last two pages of her sample information were the notice that would appear
in the paper.
MOT10N:
Councilmember Rem moved and Councilmember Aplikowski seconded a motion
to set the public hearing for September 10,2001 to consider a) the proposal of
Presbyterian Homes Bloomington Care Center, Inc. that the city finance the
projects described by the issuance of revenue obligations and b) the adoption of a
housing program with respect to the housing projects described in the sample
notice. The motion carried unanimously (4-0).
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B. Pay Request #5, Gridor Construction, Lift Station #8
Mr. Brown explained the request for Pay Estimate # 5. He stated the project had been
completed. He noted the work that was left was to make the lift station work more efficiently.
He added the work was fairly minor so they would still retain 2% of the total project cost.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve Pay Request #5 from Gridor Construction, in the amount of
$17,190.36 as recommended by Staff. The motion carried unanimously (4-0).
C. City Hall Construction Project
1. City Hall Furniture Recommendation
Mr. Lynch explained the original bid for city hall only included signage for the restrooms and
exits. He stated they were trying to make decisions for signage for the public to identify rooms.
He showed a sample of the signage for the conference rooms, community rooms, and staff area
rooms. He stated there would be a total of 25 signs.
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Councilmember Grant asked about the vault. Mr. Lynch responded it was used for records that
needed to be maintained permanently. He stated it was a fireproofed room. Councilmember
ARDEN HILLS CITY COUNCIL - AUGUST 13 2001
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Grant suggested that perhaps another name would be appropriate. He noted one suggestion
would be " Documcnt Storage". He added he had an aversion to the name "vault".
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MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve sign quotation in the amount of $1,078.00, which includes all
25 signs listed in the staff report, as recommended by staff. The motion carried
unanimously (4-0).
ADMINISTRATOR COMMENTS
A. City Planner Position
Mr. Lynch explained they had reached a tentative agreement with Mr. Aaron Parrish for the City
Planner position. He stated the start date would be August 27, 2001. He noted the candidate was
formerly with the City of Mounds View.
Mr. Lynch stated the City Hall waterproofing system was either not installed properly or failed
during the backfill process. He noted it was collecting water. He added he had a meeting with
the contractor. He stated the contractor would dig around the foundation, remove the faulty
system, install a new system, and backfill the area. He noted the work would delay the
completion of the parking lot and the move-in date. He added that after tomorrow's meeting he
would have more information.
Councilmember Grant asked about the water line for Mounds View High School. Mr. Lynch
responded they would core drill in the city's existing easement so the school would have the
water supply and pressure it needed. He stated they would continue to discuss the easement with
the landowners. He noted the owners had yet to name a figure. He added the owners felt the
core drill would entitle them to have compensation.
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Councilmember Grant asked if this was a trench-less procedure with no disruption to the
landscaping. Mr. Lynch responded in the affirmative.
Councilmember Rem asked about keeping the easement clear and adding fencing. Mr. Lynch
responded the school district had agreed to fence offthe end of it.
Councilmember Rem asked about changes to the existing landscaping. Mr. Lynch responded the
homeowner could retain the original landscaping.
COUNCIL COMMENTS
Councilmember Larson asked that given the change in plans regarding the drainage problem was
it still their intention to have the dedication of City Hall and associated activities at the time they
had originally discussed. Mr. Lynch responded they could not have the dedication on September
29,2001. He stated they would not have a finished parking lot or landscaping. He noted they
should try for the October date.
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ARDEN HILLS CITY COUNCIL - AUGUST 13, 2001
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Councilmember Aplikowski stated the change to October 15 should be publicized.
Mr. Lynch stated that at the meeting with the contractor tomorrow he would find out more
information.
Councilmember Aplikowski stated it would be a three-day event. She noted the business lunch
would be Friday, the banquet would be Saturday evening and the open house would be on
Sunday. She noted her concern that the minutes do not reflect what actually takes place at the
council meetings. She stated the building would have better audio, but she did not like the
abbreviated minutes. She noted she finds them hard to live with.
Councilmember Rem stated the newsletter deadline was Wednesday August 15,2001. She noted
she had been asked to do an article on the status of City Hall with a front-page article about the
dedication. She added she would check with staff on an update.
Councilmember Grant asked about the cancellation of the Operations and Finance Committee
meeting. Mr. Lynch responded the Chairman of the committee canceled it.
Councilmember Grant asked about the repaving efforts underway. Mr. Lynch responded they
were all Ramsey County projects. He stated the project started before the date city staff was told
it would start. He noted County Road E-2 had been milled, and a layer of sealcoat had been
applied. He added Hamline Avenue was nearly complete. He stated Old Highway 10 was
complete from County Road E to Valentine Road, and New Brighton Road from County Road E-
2 to County Road E. He noted they were not supposed to start until this week. He added they
have discussed the poor communication with the county.
ADJOURN
MOTION:
Councilmember Larson moved and Councilmember Rem seconded a motion to
adjourn the meeting at 8:20 p.m. The motion carried unanimously (4-0).
David Grant
Acting Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, August 27, 2001 at 7:30 p.m. at the Arden Hills
Council chambers.
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CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING DR J\",FT
AUGUST 27, 2001
7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:38 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem.
Absent:
None.
Also present were City Administrator, Joe Lynch; City Attorney, Jerry Filla; Interim
Public Works Director and Parks & Recreation Director, Thomas Moore; City Planner,
Aaron Parrish, and Recording Secretary, Nancy Czajkowski.
APPROVAL OF MEETING AGENDA
Mayor Probst requested removal of Agenda Item 6 C. Mounds View High School Parking
Request per the applicant's request.
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to adopt the agenda for the August 27, 200 I, regular City Council meeting as
amended. The motion carried unanimously (5-0).
APPROVAL OF MINUTES
A. July 30, 2001 Regular Council Meeting, Pavement Management Plan (PMP) Discussion
B. July 30, 2001 Regular Council Meeting
C. August 20,2001 City Council Worksession
Councilmember Rem stated the date for the Pavement Management Plan Discussion was not
correct. She noted they were not the correct minutes.
Councilmember Rem added the following comments about the July 30, 2001 Regular Council
Meeting Minutes:
I. On page 4, in the first paragraph, Councilmember Grant was discussing the County
Maintenance Facility.
2.
On page 5, under Council Comments, in the first paragraph, the meeting discussed was
about the County Maintenance Facility.
3. On page 7, at the top, the comments were all in reference to the new city hall dedication.
ARDEN HILLS CITY COUNCIL - AUGUST 27, 2001
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MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve the July 30, 2001 Regular Council Meeting minutes as
corrected above and the August 20,2001 City Council Worksession minutes as
submitted. The motion carried unanimously (5-0).
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CONSENT CALENDAR
A. Claims and Payroll
B. City Planner, Probationary Appointment, Aaron Parrish
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve the Consent Calendar and authorize execution of all necessary
documents contained therein. The motion carried unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
No public comments were made.
UNFINISHED AND NEW BUSINESS
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A. 2002 Bud~et
Mr. Lynch explained the Truth in Taxation Public Hearing was not required this year, but the
City Council considered it important. He recommended the initial hearing be held December 10,
2001, at 6:30 p.m. and the subsequent meeting be held before the regularly scheduled
W orksession on December 17, 2001.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to schedule the Truth in Taxation Public Hearing initial meeting for 6:30 p.m. on
December 10,2001 and the second meeting for 6:30 p.m. on December 17,2001
and to authorize staff to proceed with all the necessary notifications, as
recommended by Staff. The motion carried unanimously (5-0).
B. Pay Request #1 (Final), Champion Coatings, Water Tower Maintenance
Mr. Moore explained Pay Request #1. He noted Change Order #1 was approved at the June 25th
Council meeting. He added that the project had been completed. He stated he had BRW check
the inspector's work and Pace Analytical Services, Inc. conducted all the drinking water tests.
He noted both companies approved the work. He added a retainage fee of 5% would be held for'
25 days.
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ARDEN HILLS CITY COUNCIL - AUGUST 27, 2001
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MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to approve Pay Estimate #1, which includes Change Order #1, for Champion
Coatings Inc., of Lakeville, Minnesota in the amount of$61,678.75, as
recommended by staff. The motion carried unanimously (5-0).
ADMINISTRATOR COMMENTS
Mr. Lynch stated that the Ramsey County Public Works draft RFP had been received, but was
not ready for publication yet. He noted as soon as the city received the final version to be
presented to the County Board, he would present it to the council.
Mr. Lynch explained that he had met with the Contractor on the drainage problem with the new
city hall. He stated they would remove the old system, extend the foundation drains, install
another drainage devise, and then back fill the foundation. He noted the Contractor believes it
should be compensated for this work. He added Mr. Filla would write a position letter and the
Architect would be the arbitrator.
Mr. Filla stated the process was well defined in the contract and contained several stages. He
noted the process starts with a statement of claim. He added the work would continue and the
city would continue to make payments. He stated the process had to begin soon so an amount
could be retained. He noted the city's position was that it had no responsibility for this problem.
Mr. Lynch noted the city was pursuing another bid for the Mounds View High School water line
connection work. He added they would still install the water line in the city's ten-foot easement.
He stated the Fire Marshall had indicated the school would need to have adequate water
sprinkling before it could open.
Councilmember Grant stated the school could not open until September 10. He asked if this was
due to a lack of water. Mr. Lynch responded the water was not the reason for the delay.
Mr. Filla stated the property owner was asked for a value of the property necessary for additional
easement and it had not been forthcoming. He noted the last information they had was that the
property owner was going to hire an appraiser. He added that was before the city made the
decision it could go into its existing easement.
COUNCIL COMMENTS
Councilmember Grant stated there was no Operations and Finance Committee meeting this
month. He noted the next meeting was scheduled for September 20,2001 to look at the draft
RFP.
Councilmember Larson stated the Park, Recreation, and Trails Committee would meet august 29,
2001 at 7:00 p.m. He noted his concern about the striping on Old Snelling Road and Bethel
Street, and where those lanes ended up. He added traffic had been pushed to the edge of the road
with very little room for pedestrians. He stated it was not safe.
ARDEN HILLS CITY COUNCIL - AUGUST 27, 2001
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Councilmember Larson noted his concern that there was not a lot a progress on the Pavement
Management Plan after several meetings. He added they should set aside a Saturday morning. .
He stated he was concerned they would run out of time and the issue frustrated him. He noted at
the end of the day they should all be comfortable with whatever plan they devised.
Mayor Probst stated they would be able to find a Saturday. He noted that if they did not do
something soon they would not have a project for next year.
Councilmember Aplikowski stated she thought they were closer than they think they are. She
agreed it was time to get to the core issues. She noted her problem is that what they currently
have and the model do not fit.
Councilmember Grant stated one advantage of holding them before a council meeting was that
they knew all Councilmembers would attend.
Mayor Probst noted the next meeting would be at 5:30 p.m. on Wednesday, September 12,2001.
Councilmember Larson stated the Community Development Director of Mounds View sent him
an RFP that they working on for Old County Road 10. He noted the Director indicated in the
letter, that if the Arden Hill's cutoff was only to serve local needs it did not seem to be in conflict
with their plan. He added there was still a lot of work to be done on the plan yet.
Councilmember Aplikowski stated her concern about the dedication of the new city hall being in
limbo. She noted the plans were going forward, but they needed a parking lot. She added the
business luncheon was the easiest thing to get together. She stated the dinner would not be
hampered by weather, but weather would affect the open house for the public. She suggested
doing the formal dedication for the residents with the town hall meeting in March of the next
year. She stated that after October 15 the weather was unpredictable.
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Mr. Lynch stated the developer had indicated it would be ready for move in at the end of
September.
Councilmember Aplikowski asked if County Road E2 would have curbs. Councilmember Grant
responded the County was to get back to him on the date that they would be back to finish this
work. He noted they had left quite a dip at the intersection ofE-2 and Chatham.
Councilmember Aplikowski asked if they were all right with the 2002 budget.
Mayor Probst stated the Taxpayers League's letter stating they feared taxes would be raised
angered him. He noted difficult issues were being borne by local government. He added there
was a logical explanation for why the city was where it was on raising taxes.
Councilmember Grant stated there were no levy limits this year, but in future years, there might
be levy limits. He noted his concern that if they try to pull back the city might not be able to
recoup the loss.
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ARDEN HILLS CITY COUNCIL - AUGUST 27, 2001
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Mayor Probst stated his expectation that there would be levy limits and local government would
be blasted for not monitoring taxes.
Councilmember Aplikowski stated the city should protect itself. She noted they could always
reduce the levy. She noted people have liked the activities and liked being served. She added
this was what they have heard all summer. She stated she felt more comfortable with raising the
levy than she might have been.
Councilmember Rem stated the newsletter committee meeting would be on Wednesday morning.
She noted the front page would deal with the tax levy issue. She added she had several concerns
regarding the budget. She stated there needed to be a discussion on several issues including the
Day in the Park Budget, staff reorganizations, increases in insurance for staff, and loss of some of
economic development funds. She noted she was concerned about the staffreorganization. She
asked if it could be postponed. She added they needed to give serious consideration that
someone should be in the public works situation to give them feedback from the people doing the
work. She stated they needed someone to pull that information together and put it before
council. She noted Mr. Moore had done a fine job on the park side, but public works was a full
time job previously. She added the longer this went on they would be hurting themselves. She
stated they do not know if the streets and water mains were having problems. She noted they
were not able to make decisions without all of the information.
Mayor Probst stated they had to stay the course with the staff reorganization. He noted if they
. had concerns, they needed to get the consultant in and get going on it.
Councilmember Larson concurred with the Mayor on the staff changes, but agreed with
Councilmember Rem on pavement management. He stated he did not see how they were going
to get to a pavement management project this year. He noted he would rather do what needs to
be done to have a good project next year. He added he agreed with Councilmember Rem's
observation that having no public works director had made this more difficult.
Councilmember Grant concurred with Councilmember Rem's comments on the reorganization
and its timing. He stated it was discretionary. He noted it was a sizable sum of money relative
to the budgetary needs and the loss of state aid.
Councilmember Aplikowski stated she was more concerned with getting something up and
running. She noted they were limping along although people were working hard. She added she
wished it did not take so long. She stated when they approved this back in February or March it
seemed simple. She noted it would take another three months before they received the
information and three more months to hire someone. She added it was taking so long, but they
had all agreed to it.
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Councilmember Aplikowski stated there was a bigger issue there on the Day in the Park. She
noted the event as they had known in the past could happen again. She added if they needed to
go out every year and solicit funds for extra things, they would have trouble getting volunteers to
do that. She stated they would need to look to setting up a volunteer group or have staff do it.
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ARDEN HILLS CITY COUNCIL- AUGUST 27, 2001
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She asked if they wanted to collect $10,000 each year from businesses. She stated they could do
it with less money if they wanted to back to the old Day in the Park. e
Mayor Probst stated he did not expect the magnitude of positive response they got from the
community. He noted they should build on it. He added there were enough persons interested
in doing it again. He stated they ought to do some fundraising for the fireworks. He noted if
they could continue to raise the good feelings in the community, he did not think it would be
very difficult.
Councilmember Larson stated he thought there should be a continued event of some kind. He
noted it should be bigger than what they had in the past, but smaller than this year. He added the
event needs a home and Tony Schmidt Park was a good place for that. He stated it had good
facilities. He noted the thought they should be able to raise the money. He added that if they
could not raise the money that then they would have learned something.
Councilmember Grant stated they had some great momentum from the 50th Anniversary and he
would like to see them build on it. He noted he would like to see some money in the budget and
an attempt to raise additional funding. He added he would not like to see them raise all of it the
first year. He stated he would like to ensure that they were able to continue the positive
momenturn gained from the 50th Anniversary.
Councilmember Rem stated she agreed they should have money in the budget. She noted the
difficulty in raising money and volunteers each year.
.
Mayor Probst asked ifthe seven- percent would cover all those items except the raise in staff
compensation by three percent or an increase in healthcare. Mr. Lynch responded that essentially
the Day in the Park was the only issue.
Councilmember Aplikowski stated she would be comfortable increasing it to eight percent
because they were moving into a new building. She noted she would rather have it there and not
use it then not have it and have to scramble.
Counci1member Larson stated he liked where they were now. He noted he liked the rationale
they were replacing money lost. He added if they increased costs, they should try to find a place
to make it up during the year.
Mayor Probst stated the newsletter article was fine. The other Councilmembers concurred.
Mayor Probst explained an award related to a near drowning on Lake Johanna a couple of weeks
ago. He stated at the beach a young woman stepped on a 6-year-old boy under the water. He
noted the four young women and the lifeguard were able to resuscitate the boy. He added the
boy appears to be fine. He stated the award was for the four girls. He noted it was scheduled for
1 :00 p.m. at Tony Schmidt Park. He noted that Ramsey County would do the presentation.
Mayor Probst referenced the Arden Towers' correspondence. He noted if this constituted a
proposal, the Council would need to discuss it further.
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ARDEN HILLS CITY COUNCIL - AUGUST 27,2001
D"'- ",\ f', el'~<'r.'
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Mr. Lynch stated the gentleman would be coming to the September Worksession. He noted the
only way staffwas aware he could come into compliance was to rebuild the structure.
Mayor Probst directed staff to look into the proposal.
Mayor Probst stated they should reinvigorate tlle TCAAP discussion. He noted he received a
telephone call that one developer was still interested in pursuing something. He directed staff to
move forward so they could consider whatever development opportunities were available and
select a path in October.
ADJOURN
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to adjourn the meeting at 9: 12 p.m. The motion carried unanimously (5-0).
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, September 17,2001 at 7:30 p.m. at the Arden
Hills Council chambers.
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CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING
PAVEMENT MANAGEMENT PLAN DISCUSSION
SEPTEMBER 12, 2001
5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
l)~.A
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CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, mayor Dennis Probst called to order the special
City Council meeting at 5:50 p.m.
Present:
Mayor Dennis Probst, Council Members David Grant, Gregg Larson, Lois
Rem, City Administrator Joseph Lynch, City Accountant Terry Post, Parks
& Recreation Director and Acting Public Works Director Tom Moore,
Greg Brown from BRW.
Absent:
Council member Aplikowski.
PAVEMENT MANAGEMENT PLAN DISCUSSION
Council first discussed the map that was presented by Greg Brown ofBRW, identifying
four different types of streets: commercial collector, residential collector, local and
special cases. Council agreed with the designations ofthe different street types. Council
requested that the width designations be taken off.
Council member Grant left at 5:43 p.m. and returned at 5:55 p.m.
Council then began discussion about definition of the types of streets. As indicated on the
map, the commercial collectors were designated as 32 feet, the residential collectors had
no specific width designation, the local streets had 28 foot minimum width designation,
and the special case streets had no width designation. Lynch presented information he
had received from the interim City Planner Michael Cronin talking about the
improvement project being a planning process and perhaps looking at the designation of
the streets in a slightly different fashion. Cronin suggested that the street types be named
and defined according to their function for planning purposes rather than transportation
purposes.
A commercial road would provide access to the residents and institutions on that street
and provide a route through the neighborhood for residents of other streets as well as a
route on the boundary or through the neighborhood for residents of other neighborhoods
including those without an origin or destination along that street or in the neighborhood.
Most users have neither an origin or destination on that type of street.
A neighborhood street provides access to the residents on that street and provides a route
through the neighborhood for residents of other streets. Many users have neither an origin
or destination on that street.
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ARDEN HILLS CITY COUNCIL PMP DISCUSSION - SEPTEMBER 12, 2001
2
.
A residential street provides access to the residents on that street. Almost all trips have
either an origin or destination on that street.
The Council agreed on the definitions with the community collector street taking the
place of the commercial collector, the neighborhood street taking the place of the
residential collector, the residential street taking the place oflocal designated streets, and
special case roads remaining as indicated.
The Council then began to discuss how to determine establishment of widths of each of
the newly described streets. Former commercial collector streets had been identified as
32 foot streets, and Council agreed that because this was a street that would contain the
most traffic and have the highest ADTs they were satisfied that it should have a minimum
32 foot width designation.
The former local street had a 28 foot width indicated and the Council was comfortable
that the new residential designated streets should continue to have a 28 foot width
indication, but that existing street width is a consideration for either expansion or
reduction.
The neighborhood street, formerly the residential collector street, was of a type which
would serve a function in between the community collector and residential street and
there was much discussion about whether it should contain a range of widths 28-32 feet,
should contain a maximum width no greater than 32 feet, or should indicate a
recommended width such as 32 feet. The Council did not come to consensus on this and
in presentation ofthe Pavement Management Plan, the Council will need to vote on the
width designation for neighborhood streets.
.
The special case streets were indicated to be everything from cul-de-sacs to alleys to
short segments of roads containing less than a half dozen homes. The Council did agree
that the width of the street is measured from the inside curb to the inside curb, or face to
face, which contains the curb gutter section.
The Council then discussed curb and gutter options. There was agreement that concrete
edge strips would not be an option on community, neighborhood, and residential streets.
It would only be considered in special cases. The Council also agreed that concrete curb
and gutter will be specified without specific types being mentioned for each of the four
designated streets. The Council agreed that if putting in curb and gutter for the first time
the streets would have to be reconstructed. If an option is available for a project without
curb and gutter, overlay should be considered.
The Council then went on to discuss the type of street. The goal of the Council is to make
sure that road restrictions can be removed from all of the streets throughout Arden Hills. .
Greg Brown talked about the design standards that most streets would be designed and
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ARDEN HILLS CITY COUNCIL PMP DISCUSSION - SEPTEMBER 12, 2001
3
constructed to a 9 ton standard. The construction cost differential between a 7 ton and 9
ton is minimal.
Council talked about striping streets and consensus was reached that there would be no
striping except on community collector streets.
Council member Grant left at 8:16 p.m.
Council next discussed how to proceed with determination of selection of projects or
areas to either construct, mill and overlay, or recycle. Council talked about issues to look
at which include infrastructure repairs and replacement, storm drainage installation or
repair, length of the road, curb and gutter, whether or not the road contained existing
concrete curb and gutter, water quality improvements that might be obtained. They also
agreed that the following six items should be considered in determining what projects the
City will do in what areas with the pavement condition index being the baseline or first
order of evaluation. The six items are:
1. Pavement condition index (PCI)
2. Curb and gutter (existing or new)
3. Storm drainage
4. Water quality improvements
5. Infrastructure repairs or installation (sewer and water)
6. Other factors would include special needs, opportunities to do cooperative
projects with the County, petition for street improvements, emergency
situations, funding availability.
The Council then discussed the process, everything from identification of specific areas,
lowest rated streets to attempting to do streets on an area basis for economies of scale.
Council discussed several different areas in the City that contain the lowest rated streets
as well as geographic areas that represented some of the lowest rated streets, presented
other special situations for access and the possibility of work that had been previously
done.
Council member Grant returned at 8:55 p.m.
Council then talked about the communication process and identification of areas for
improvement. The Council wanted to concentrate on all forms of communication to the
residents and the City at large once a project was identified. The staff and Council should
meet with the neighborhood as soon as possible and present the concept of either
reconstruction or mill and overlay of the streets and ask the residents to identify other
associated problems or specific concerns that they would like to see addressed in the
project. Ideally Council would like this to occur at least one year in advance of a project.
Council indicated that they would like to consider mill and overlay project for the year
2002 and a reconstruction project for the year 2003. Council directed that the Assessment
Manual be copied and presented with the Council packet for the September 24,2001,
ARDEN HILLS CITY COUNCIL PMP DISCUSSION - SEPTEMBER 12, 2001
4
City Council meeting, with the draft of the Pavement Management Plan, as discussed and
agreed to by consensus this evening.
ADJOURN
The meeting was adjourned at 9:20 p.m.
Respectfully submitted,
Joseph Lynch
Dennis Probst
Mayor
Joseph Lynch
City Administrator
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09124101 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING 109110/01)
"",J)l(i~', "" "",tl<iiiilitti
20044
20045
20046
20047
20048
20049
20050
20051
20052
20053
20054
20055
20056
09/06/01
09/1 % 1
09/10/01
09/10/01
09/11101
09111/0 1
09113101
09/13/01
09113/0 I
09/14/0 1
09/14/01
09/17/01
09/20/01
',iAM\iM!!iti
Moore, Thomas
Affinit Plus Federal Credit Union
leMA Retirement Trust - 457
St. Katherine Ukranian Orthodox Church
UPS
Old Towne Deli
Stanton GrOll -FSA De artment
Lakes Coun Service Coo erative
LMHRC
Fortis Benefits
MCFOA
Old Towne Deli
Rarnse Coun
Subtotal - Paid Claims
129.3]
4,770,00
1780,8]
1.018.22
8,20
61.45
142.70
3,287,71
55,00
492.41
9,85
81.54
1 464,73
13,301.93
PAGE I OF3
Ex eose Reimbursement
First Se tember Pa oIl
First Se tember Pa all
Refund Check#1112-Pa able to MN De t of Revenue
Delive Char e for Water Sam les
S ecial PMP Meetin 9/12/01
Da care Reimbursement 8/31/01
October Insurance/COBRA
30th Annual LMHRC-L Rem
Se tember Lon Term Disabili
MCFOA Re ional Mt -9/25101-S. Stowell
Council Worksession 9/17/01
Au st Fuel Purchases
Note: Checks for unpaid claims totaling $128,022.19 were mailed on September! 1, 2001
after approval at the September 10, 2001 Council Meeting. They were check numbers
19998 -20043. This sequence corresponds to unpaid temporary numbers TOl - 146.
Check numbers 19996 -19997 were used for alignment.
Paid Claims From Above -
13)01.93
Add Unpaid Claims, Page 3 of 3-
169.851.04
Total Accounts Payable Claims
for Council Approval, 09/24/01 ~
183,152.97
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CITY OF ARDEN HILLS
ACCOUNTS PAY ABLE CLAIMS REPORT
TO BE APPROVED AT 09/24/01 COUNCIL MEETING
PAGE 2 OF 3
UNPAID CLAIMS REGISTER:
.,.:rllMliWI{WKllilitliil...., N~Nl191f..... ."."."...."... ....................................r. WMbtii!irt{
" .....,.,..'..,'.-,.,-..,.,-......, ~... ........ ...... ........ .... .
TOI 09/25/01 Accurate Press, Inc. 540.23 Letterhead & Envelones
T02 09/25/01 Advanta2e Paner 122.D1 City Hall Sunnlies
T03 09/25/01 AdvantsQ'e Silms & Granhics Inc. 85,09 Sneed Limit Silm
T04 09/25/0 I American Public Works Association 500,00 Lie/Sunnort Renewal 5/01-4/02
T05 09/25/01 Animal Control Services 602.32 Doo-/Cat Enforcement-AuQust
T06 09/25/0 I Annie Business Forms 316,88 Utility Envelones
T07 09/25/0 I Biffs, Inc. 491.82 Portable Toilets
T08 09/25/01 Bill's Rental Center, Inc. 71.76 Pressure Washer Rental
T09 09/25/0 I Braun Intertec Corn. 332,00 Construction Testina-.EnpineerinlJ'
no 09/25/01 Brausen Familv Renair Center 785,39 Fuel PUffin Rcnair
TII 09/25/0 I Connelly Industrial Electronics 978,53 Chart Recorder Renair
TI2 09/25/01 Corporate Exoress 280,87 Office Sunnlies & Conv Pa"'"
T13 09/25/01 Emnire Electric 110.50 Refund #EO 1-414 Electrical Permit
TI4 09/25/0 I FrattalIone's Hardware 380,04 Sentember Purchases
TI5 09/25/01 Friesen Carol 30,00 Refund-Fla. Football
TJ6 09/25/0 I Gabiou, Jeff &Ellen 244.35 Refund-#BOl-7682 Building Permit
Tl7 09/25/01 Glenwood Im!lewood 22.33 SnrinllWater-Citv Hall
Tl8 09/25/01 GaDher Snort 1,563,02 Soccer Goals & Nets
TI9 09/25/01 Gooher State One-Call 59.20 AU1711st Service
T20 09/25/01 Halverson luti 35.00 Refund-Pre-Basketball
T21 09/25/01 TCI Dulux Paint Centers 345.43 Field Markinll Paint
T22 09/25/01 Imrraham & Associates, Inc. 2 326.55 Aw:!Ust Park Planninll
T23 09/25/01 I.U,O.E. Local 49 262,00 Sentember Pavroll Deductions
T24 09/25/01 Kinko's 17.57 Printinl' Cost-Recreation
T25 09/25/0 I Landry, Michelle 35.00 Refund-Pre-Basketball
T26 09/25/0 I Lillie Suburban Newsnaoers 847.36 Lellal Notices-Ammst
T27 09/25/0 I Linnell, Jean 37.00 Refund-BabvsittllH!: Clinic
T28 09/25/0 I Mata, Carol 32.00 Refund-Fall Co-Rec Soccer
T29 09/25/01 Met Council Environmental Services 55 538,67 October Sewer Charlle
TJO 09/25/01 Michael Cronin & Associates 4,653,75 Planninll Services-Ammst
TJI 09/25/0 I MinnComm Utility Construction 17,280,00 Gramsie Rd-Waterrnain Easement MVHS
TJ2 09/25/01 Minnesota Safety Council 250,00 Membershio Dues 2001-2002
T33 09/25/01 North Metro Insnections Inc. 1268.00 Amrust Electrical Insnections
T34 09/25/01 O'Learv. Rvan 34.50 Milealle Reimbursement-Tennis Instructor
TJ5 09/25/0 I Peterson Fram & Bemman P.A. 6 867.35 Aw:mst Lellal Fees
T36 09/25/01 Ramsev Countv 55812,22 Sentember Law Enforcement
T37 09/25/01 Rick's Roofing & Siding 103.80 Refund-4iBO 1-7645 Buildin. Permit
T38 09/25/01 Stanton Groun 100,00 FSA Administration Fees-Aul!11st
T39 09/25/0 I State ofMN-Deot of Administration 1,035,87 Centrex Phone Service
T40 09/25/0 I Stowell, Sheila 23.46 Milealle Reimbursement-Tennis Instructor
II Total- Uooaid Claims -- 154,421.87 II
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/24/01 COUNCIL MEETING
UNPAID CLAIMS REGISTER:
PAGE30F3
,'DiMU t ,(l:!lltll\\:llK'
T41
T42
T43
T44
T45
T46
T47
09/25/01
09/25/0 I
09125/01
09/25/01
09125/0 I
09125/0 I
09125/0 I
Tar et Stores
Thorn son, Paul
Timesaver Off-Site Secretarial
Tru een-Chemlawn
VRSiBRW
Waste Mana ement-Blaine
Waters,M
Subtotal, Page 3 of 3 -
Pa e 2 of 3 Brou ht Forward ~
Total Un aid Claims ---
52,13
127,28
475,00
90,53
14,261.03
388.20
35,00
15,429.17
154,421.87
169,851.04
Fann Packs ecreation (foaster CH
Final Utili Bill Ove a ent#O-16870
Recordin Secret -Au sf
Weed Control-Cummin sPark
Jul En ineerin Fees
Waste Removal
Refund-Fla Football
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~~ILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE: September 17, 2001
TO: Mayor and City Council
FROM: Aaron Parrish, City Planner
SUBJECT: Case #01-25, Guidant Corporation
Sign Ordinance Variance
Reouest
The applicant is requesting the necessary variances to the Sign Ordinance to permit the installation
of two additional freestanding signs within one foot of the right-of-way of Lexington Avenue and
a height variance for a wall sign to permit painting "Guidant" on the east and west of the existing
water tower located on this office/industrial campus.
Pronosal
Freestanding Ground Signs
Install two additional freestanding signs, identified as Sign II and Sign III, the entrances to the
former Control Data campus on Lexington A venue. The Signs would be located on the south side
of Guidant Drive North and Guidant Drive South, across the road from existing freestanding ground
signs identifying other tenants of the campus. The new signs would be similar in design to each
other and to existing Guidant signs at the main entrance on Hamline, and at County F and Harnline,
but would differ in dimension.
Si nIl
Si n III
Si Frame
'fall
7ft8in
4 ft 0 in
~a
18 sf
9 sf
Lon
17ftOin
12ftOin
Hei t
7:ft 8 in
5:ft 5 in
The sites ofthe signs are presently natural, but not formally landscaped. A vision triangle will have
to be created to provide sign visibility. Plant material lost from the area of the signs will be replaced
Case #01-25, Guidant Corporation
September 17, 2001
Page 2
.
with formally planted and maintained landscape materials similar to that installed at the Hamline
locations.
Water Tower
The "Guidant" logos placed on the east and west sides ofthe water tower would be in letters 2 ft tall
and will each extend for 31 ft 6 in around the 94 ft circumference of the tank at the top of the tower.
The logo will not be illuminated. The tower is 130 ft tall (the nearby City water tower is 127 ft tall).
Backl!round
In March, 2001, Guidant became the owner and major, but not sole, tenant for the former Control
Data campus. The proposed signs will identify the expanded Guidant facilities in Arden Hills and
direct visitors to the new facilities. Typically, the Commission would receive this as a request for
approval of sign plan for the campus, as was filed at this site previously, but then withdrawn by a
previous developer. Guidant has not finalized its plans for the entire campus, and may bring through
a sign plan at that time, but is now requesting permission to do entrance and campus identification
signs through the variance process. The Code has no provision for private signage on water towers,
so staff has accepted that application as a variance ofthe maximum height for wall signs.
The Lexington Avenue signs are consistent with the height and area standards for the Lexington .
Avenue North of694 sign Overlay District of the proposed amendments to the Sign Ordinance.
Analvsis
The standards for a sign variance are found in Section IX F. Variances, of the Sign Ordinance. Two
findings are required to grant a variance:
1. Hardship. That the hardship is attributable to the particular physical surroundings,
topographical conditions, or shape of the specific parcel ofIand involved; or
2. Materially Detrimental. That the granting of the variance would not be materially
detrimental to the public welfare or injurious to the property or improvements in the vicinity
or zone the property is located.
For comparison, these are the variance findings from the proposed sign ordinance amendment:
Sign Adjustments
Adjustment to the height, area or location of a sign or signs may be approved through the Site Plan
Review process if the following criteria are met:
a.
There are site conditions which require a sign adjustment to allow the sign to be reasonably
visible from a street immediately adjacent to the street; Or,
.
.
.
.
Case #01-25, Guidant Corporation
September 17, 2001
Page 3
b. The sign adjustment will allow a sign of exceptional design or a style that will enhance the
area or that is more consistent with the architecture and design of the site; And,
c. The sign adjustment will not result in a sign that is inconsistent with the purpose of the
zoning district in which the property is located.
Freestanding Signs
The particular hardship is the restriction of one freestanding sign in the physical surroundings of a
large multi-tenant campus with multiple entrances on major parallel roadways like Lexington and
Hamline. While Hamline Avenue has been the traditional access to the campus, the expansion
means Lexington, with its interchange with 1-694, will be the approach of many visitors to the
Guidant facility. In addition to marking the entrance from Lexington for these visitors, the proposed
signs will also mark the presence in the City of a major employer, which, like the presence of Land
0' Lakes, is not otherwise apparent from the roadway.
Water Tower Logos
This water tower by its height, placement at the rear of the site, the arrangement and height of the
existing buildings on the site, the mature vegetation along both Lexington and Ham1ine, and the
steep change in grade to the east and west, is for the most part visible only to those already on the
Guidant campus.
The view from the nearest residence, the apartments across Lexington, is buffered by the mature
trees on the perimeter of the Guidant site, as well as the orientation of the apartments, and the berms
on plantings on that site.
Along Hamline, the effected residences are at the end ofthe Indian Oaks Circle cul-de-sac. At this
distance, approximately one-half mile, the two-foot letters will appear as a dark smudge on the
tower. The Guidant tower is not seen from Wynridge Drive or Wynridge Court, where the:: larger
and closer City water tower is part of the horizon.
The view from Cummings Park is blocked by the change in grade and vegetation in the Park.
The unique opportunity, internal to the campus, offered by the existing tower to establish the
Guidant presence on their expanded site can be realized with no material deleterious effect on the
surrounding parcels.
ODtions
1. Reconnnend approval as submitted.
2. Reconnnend approval with conditions.
3. Reconnnend denial with findings or conditions.
4. Table for additional information.
Case #01-25, Guidant COlJloration
September 17, 2001
Page 4
.
Staff Recommendation
Staff recommends the Conunission approve the variances for the freestanding signs on the following
conditions:
a. The applicant preserves a clear vision area within a triangle created beginning at the
intersection of the midpoint of the drive and the curb or edge of pavement line of the street,
and extending 35 feet in the direction of approaching traffic and 25 ft toward the interior of
the property, and then a line connecting these two points, and,
b. Provides landscaping around the signs of similar quality to the Guidant signs located on
Hamline A venue, finding the need for the variances has been created by the particular
physical conditions of the campus setting, and the design of the proposed signs is compatible
with and will contribute to the character of Lexington Avenue; and
c. Staff recommends the Commission approve the variance for the wall signs on the water tower
finding the opportunity is created by the unique presence of a water tower structure on the
site which would create a hardship not to exploit, the impact of the variance would be
internal to this extensive campus stretching from Hamline to Lexington, and the signs
permitted by the variance can be implemented with no material impacts on surrounding uses.
Planninl! Commission Recommendation
.
The Planning Conunission elected to address the sign variance request in two separate motions:
1. Regarding the monument signage, the Commission unanimously recommended approval of the
monument signage on Lexington Avenue for the following reasons and following conditions"
A. The applicant preserves a clear vision area within a triangle created beginning at the
intersection of the midpoint of the drive and the curb or edge of pavement line of the street,
and extending 35 feet in the direction of approaching traffic and 25 ft toward the interior of
the property, and then a line connecting these two points, and,
B. Provides landscaping around the signs of similar quality to the Guidant signs located on
Hamline Avenue, finding the need for the variances has been created by the particular
physical conditions of the 90 acre campus setting and applicable street frontage, and the
design of the proposed signs is compatible with and will contribute to the character of
Lexington A venue; and
C. The signs permitted by the variance can be implemented with no material impacts on
surrounding uses.
2. The Commission voted 3-2 to approve a variance for the water tower for the following reason .
and following condition:
.
.
.
Case #01-25, Guidant Corporation
September 17,2001
Page 5
A. The opportunity for wall signage on the water tower is created by the unique presence of a
water tower structure on the site which would create a hardship not to exploit, the impact of
the variance would be internal to this extensive campus stretching from Hamline to
Lexington, and the signs permitted by the variance can be implemented with no material
impacts on surrounding uses.
B. The color of the letters on the water tower be painted black, and the tower be non-
illuminated.
.,
..
.
GU(OANT
August 2, 2001
Planning Commission
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112
Re: 4201, 4233 Lexington Avenue North (Guidant Corporation)
The following is a formal application for fabricating and installing new signage at the above-mentioned
address.
Guidant Corporation purchased the building in March 2001 in order to solidify our presence in the City
of Arden Hills and provide space for our 10ng-tem1 growth on this site. We are proposing to add our
corporate identity on the Lexington Avenue side of the campus through the addition of the attached
signage plans.
The signage will be fabricated out of high quality materials, induding but not limiled to stone, aluminum,
lexan and vinyl. All appropriate surfa::es will be finished with industrial paint finishes that will pro.tide a
long term solution and low maintenance.
We have had the signs designed with the purpose of helping people that are corring to the building,
with an eye on aesthetics that will only serve to improve the image of the City of Arden Hills and
Guidant Corporation's corporate presence here.
Please consider the following signage for approval.
~
Daniel J. Riehle
Manager, Facilities Operations
Cc: Dave Reimer
Guidant Corporation
4100 Hamline AVE.. North, St. Paul, MN 55112-5798
TeI651.58:2AOOO Fax 651.582.4166
GUIDANT CORPORA nON
PROPOSED SIGNAGE
AUGUST 2, 2001
.
HARDSIDP CRITERIA
1. Are the circumstancesfor which the variance is requested unique to the
property? '
The water tower that exists on the site is one of the few private towers in the
state and is unique to the City of Arden Hills. Guidant Corporation's ability
to promote our presence in the City of Arden Hills through painting our logo
on the water tower will not only enhance our campus, but also make this
tower even more unique for the City.
The additional monument signs proposed on the site will reinforce Guidant
Corporation's presence in the City of Arden Hills. They will provide
direction to visitors to the site, strengthen our corporate identity and help
, solidify our position in the Arden Hills community.
2. Will granting the variance be in keeping with spirit and intent of the City's
Zoning Code?
This request is in keeping with the spirit and intent of the City's Zoning Code. .
The Code does not address signing a water tower because there are no private
towers besides this one in the City. The variance we seek is based on the
height restriction on signs and with the tower being an existing structure; it is
not feasible to have the sign at the Code height of 16 feet.
We also seek a variance on the number of signs allowed on the property.
Under the terms ofthe lease of one of our tenants they are allowedsignage on
Lexington. At the termination of this lease, this sign will go away.. In the
meantime we are requesting the ability to place our corporate name on this
main thoroughfare in Arden Hills. Additionally, because oftbe amount of
street frontage of this land parcel and the fact that there are two entries into
the property, we would like to place a smaller, additional monument sign at
the north entry into the property.
3. Can the property in question be put to reasonable use without the granting of
the variance?
Being able to create this unique circumstance, a signed water tower in the City
of Arden Hills is obviously not possible without the granting of this variance
as the height restriction prohibits any such use.
The property is currently in use and would remain so without the number of
signs allowed variance. However, the corporate identity of additional
monument signs on Lexington Avenue and the strong presence of Guidant A
Corporation in the City of Arden Hills would be a benefit to both parties. .,
.
.
..
~
4.
Was the hardship created by the properly owner?
The hardship was not created by the property owner. This water tower has
been in place since the '60's when Control Data installed it in order to provide
[lTe protection to the building, as the City's service was not available at the
time.
The need to seek a variance in order to place additional monument signs on
Lexington Avenue was not a hardship created by the building owner. The
lease language was put in place by previous ownership. Guidant Corporation
is a significant employer in the City of Arden Hills and we believe it is
important to advertise this fact on the main street of Lexington Avenue.
5. Will granting this variance alter the essential character of the neighborhood?
Granting this variance will not alter the essential character of the
neighborhood as the water tower has been in existence for the past 30+ years.
Granting the variance for additional signage on Lexington Avenue will not
alter the essential character of the neighborhood due to the size of the land
parcel in question. The length of the street frontage in conjunction with the
elevation differences (i.e. there is a hiIJ/slope between the two proposed sign
locations) suggests that two signed locations would not be extreme.
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~~HILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE: September 17, 2001
TO: Mayor and City Council
FROM: Aaron Parrish, City Planner
SUBJECT: Case #01-24, T.J. Food Ventures (Perkins)
Expansion of Perkins Restaurant
1-694 and Lexington Avenue
. Request
The applicant is requesting Site Plan approval to expand the 4320 sf Perkins Restaurant at this
site at 1-694 and Lexington by an 1176 sf addition to the north side of the structure. The addition
will provide a new area for the lobby, bakery, and new restroom facilities, relocate the entrance
to the restaurant and allow other changes within the present structure.
Pronosal
A new 24 ft x 50 ft addition will be extended toward 1-694 from approximately half ofthe north
facade of the building, see enclosed Plan Sheets I, Site Plan and 2, Floor Plan, carrying a new,
more complex, animated and higher interest image, see Sheet 4, Proposed Modification to the
North Elevation. The new image, with false and true windows, awnings, gooseneck lamp
fixtures, towers and a chimney, and the introduction of a standing seam metal roof on the east
elevation, will be carried to the east and south facades, see Sheet 3, Proposed Modifications to
the East and South Elevations. No modifications (other than repainting) are proposed to the west
facade. The new additions will be ofE.I.FS, a material that provides a stucco like finish. The
EIFS and the existing stucco, including the west facade, will be painted one of two shades of
brown and beige.
.
The addition will allow the building entrance to be moved from the south (Red Fox) side of the
building to the north (1-694) side, making the present front the back, and the present back the
front.
Case #01-24, TJ. Food Ventures (Perkins)
September 17,2001
Page 2
.
Aside from the area of the addition itself, the site will loss of five parking spaces directly caused
by the addition, a new enclosed trash area on the Motel boundary, and the new landscaping
directly adjacent to the addition, no changes other than restriping and the parking are proposed,
see Sheet L-l Landscape Site Plan.
Changes to the interior of the structure will increase the seating capacity from 160 seats to 178
seats.
Backl!round
This has been the site of a restaurant since the mid 1970's. In 1987, as Planning Case #87-22, it
was converted to a Perkins Restaurant. The site is zoned B-4, the Retail Center District, and
restaurants are a permitted use in that district. The site is surrounded on three of its four sides by
roadways, and on the fourth by the adjacent Super 8 Motel, its parking, and the undeveloped area
of the Super 8 site extending to 1-694.
Analvsis
I.
Parking. As a result of the addition and resrriping the lot, the number of spaces will be
reduced from 97 spaces to 90 spaces. Section 6 F of the Zoning Code requires one
parking space be provided for every two seats in the restaurant. The 90 spaces will
support 180 seats, two seats more than proposed on the Floor Plan, Sheet 2.
.
2. Site Ratios. This 67,000 sfparcel would support a maximum of 16,750 sf of building
coverage permitted by the 25% maximum in the B-4. The area of the building and the
addition, 5,496 sf, are well within this limit as well as the 0.3 FAR permitted in the B-4.
Staff is not so certain the site presently provides the required 25% landscaped area or the
27,000 sf of parking, aisle and maneuvering area that is required by the 300 sf per space
standard in the Code.
Additions or other significant changes to developed, functioning sites raise difficult
questions of whether or how strictly present standards which are not, and in some cases
cannot, be met should be applied. In this case there is no change in the use. The primary
ratios, bulk and parking are met. The site is functioning for its restaurant use. The site,
while bounded on three sides by roadways is not a very public place. The change in
grade up to Lexington, the narrow frontage on Red Fox Rd., and the elevation of the off
ramp from 1-694 to Lexington all hide the site from public view. Except for the addition
of the trash enclosure, no changes to the facade or the site on the Motel side are proposed.
Compliance with present standards, if possible given the constraints of the site, would
bring a landscape plan, more and more formal landscaping, and landscaped islands in the
parking area.
3.
Exterior. The proposed facelift will be a very apparent investment in the site and adds
interest and vitality to the exterior of the building. It continues the use of earth tone
.
.
.
.
Case #01-24, TJ. Food Ventures (Perkins)
September 17,2001
Page 3
stucco as the predominant exterior material. Its design is driven by the corporate image
of Perkins rather than conditions of the site or the district it is located in. The addition
will allow changes to the interior which will improve its attractiveness and function, and
increase the competitiveness, and therefore the contribution ofthe use and the site to the
district and City.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with findings or conditions.
4. Table for additional information.
Staff Recommendation
Staff recommends the Commission with the condition the dumpster enclosure be completely
enclosed and faced with brick and all trash containers at all times be located within this
enclosure, approve the site plan, finding the proposed addition and exterior modifications
described on the Plan Sheets dated 8-6-01 wi]] allow the restaurant to continue to meet the needs
of the surrounding community with a site plan and appearance that is compatible with its
neighbors, generates no negative impact on the image of Lexington Avenue and remainder of the
district, and avoids the introduction of any new traffic congestion on local streets.
Planninl! Commission Recommendation
The Planning Commission unanimously recommended site plan approval in Planning Case #01-
24 with the following conditions:
I. The dumpster enclosure be completely enclosed and faced with brick and all trash containers
at all times be located within this enclosure.
2. The property conforms with existing landscape and parking requirements.
In addition to the above conditions identified by the Planning Commission, staff would
recommend approval of the site plan with a third condition:
3. The easterly access to the property be made "enter only."
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~~ILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE: September 18, 2001
TO: Mayor and City Council Members
FROM: Aaron Parrish, City Planner
SUBJECT: Case #01-26, McKinley Companies
Minor Subdivision/Lot Split Parcel
Parcel at 4420 Hamline Avenue North
. Reuuest
The applicant has requested the minor subdivision/lot split of a very large, 35,100 sf, parcel at 4420
Hamline Avenue N into two lots. The parcel and its neighbors are in the R-l Zoning District. Prior
to that approval, a variance reducing the minimum required lot width in the R-l District from 95 ft
to 82 ft for one of the proposed lots must be granted.
ProDosal
Divide the existing single platted lot into two parcels. Parcel A would be 19,1001 sf in area, 195 ft
deep and 98 ft wide. It would contain the existing home on the site. Parcel B would be 15,990 sf
in area, 195 ft deep and 82 ft wide. It would be a vacant lot for future development.
Backl!round
.
The 19,100 sf Parcel A and the 15,990 sf Parcel B that would be the two new lots each exceed the
R-1 minimum lot area standard of 14,000 sf. With a lot depth of 195 ft, they each will also exceed
the 130 ft minimum lot depth required in the R-1 District. However, the parcel's width along
Hamline is 180 ft, 10ft less than the 190 ft required to create two Jots in the R-l District. And, to
accommodate the existing home on the site, the parcel cannot be divided evenly. Parcel A will be
a conforming parcel, 98 ft wide. The required side yards, minimum and total, for the principle and
accessory building are provided for Parcel A by this division (the patio is a permitted encroachment
in a side yard, 6 C 2 b). This leaves 82 ft of frontage for Parcel B, and creates the specific
requirement for the variance reducing the required lot width by 13 ft.
t
Case #01-26, McKinley Companies
September l8, 2001
Page 2
Parcel B, at 86% of the required width, is still a very large lot in area and depth which should
provide for a well designed new home at this width. The site plan would be very similar to those
used on lots with the 85 ft minimum width required in the R-2 District.
.
This parcel, and the parcel to the north a 4440 Hamline with a frontage of l50 ft and an area of
29,185 sf, and the parcel to the south at 4408 Hamline with a frontage of 132 ft and an area of39,204
sf, are vestiges ofthe original residential development of the area. They were passed over when the
surrounding contemporary homes on Amble Road, Nursery Hill Lane, and Nursery Hill Court were
developed.
Parcels like these, and another nearby set of parcels just to the south on Hamline, were typically
passed over as contemporary development occurred for one of two reasons. First, because of
physical conditions, slope, wet or low lands, or an irregular shape created by edge conditions (either
natural or orientation to a roadway) they just weren't worth the effort to develop. Second, the owner
of the property, for reasons of timing, the desire to retain a large homesite, or a decision not to
cooperate or come to terms with the adjacent owner, or some other personal preference or condition,
chose not to participate as more intense development occurred around them.
The property at 4420, along with its immediate neighbors, have lots two to three times larger than
now is required by the Code for a single family home, and with older style homes than their other
neighbors, are legacies of an earlier development pattern.
Aualvsis
.
The Conditions required for a Variance are found in Section 8. Administration and Procedures, 4.
Variances, c. and d. in the Code. They basically require:
1. The conditions present on the property create a hardship in meeting the standards of the Code
and prohibit, rather than make inconvenient or expensive, reasonable development without
the requested variance.
2. The conditions on the property that create the hardship are not present on other similarly
sized lots in the same district.
3. The relationships with abutting property will not be adversely affected by granting the
variance.
The large lot represented by 4420 Hamline was retained during surrounding development by the
choice of its owner. There are no physical conditions, slope, wet or low land, orientation to the
roadway, that would have prevented its participation in the adjacent development. Continuing the
established and traditional larger lot status ofthis property represents a reasonable and productive
use of the property. While the additional income that would be gained from the division and sale
Parcel B would be welcome to the present owner, and the opportunity for a new home in Arden Hills
a benefit, the continued use of this site as a single family home represents a reasonable development
of the site. The availability of a large lot single family home, especially in the context of the
.
.
.
.
Case #Ol-26, McKinley Companies
September 1 8,2001
Page 3
surrounding detached single family home development and the town homes across Hamline,
contributes to the diversity of the housing opportunities in the City.
This is the middle parcel ofthree legacy parcels. They are all large, two to three times larger than
is required by Code, but are also very deep, having limited frontage in relation to their area:
Lot Width Lot Area
4408 Hamline 132ft 39,204 sf
4420 HamJine 180 ft 35,100 sf
4440 Hamline 150 sf 29,185 sf
Total 462 ft 1 Q3,489~f
If redevelopment and intensification of 4420 Hamline is to occur, it should occur in conjunction with
its similarity sited neighbors. Together, five new lots could be created, each in excess of the
minimum required lot area, and, at 92.5 ft wide, very close to the R-l requirement of95 ft of width
per lot. Granting the requested variance now would eliminate any possibility of an innovative and
conforming solution to the large lot legacy of all the owners.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with findings or conditions.
4. Table for additional information.
Staff Recommendation
Deny the requested variance and therefore the proposed minor subdivision it would permit, finding:
1. There is no hardship in the continued use of this parcel as a single residence and the present
single family use of this large parcel continues to be the reasonable development of this
legacy parcel.
2. If the requested variance were granted, it would eliminate the opportunity for the adjacent
similarly sited and conditioned legacy parcels to redevelop and intensifY without significant
variances from the requirements of the Code.
3. If the redevelopment and intensification of the parcel at 4420 Hamline is to occur, it should
occur in conjunction with the adjoining properties at 4408 Hamline and 4440 Hamline to
permit an innovative and more conforming resolution of the vestigial conditions that are the
legacy of each parcel.
4.
Absent the requested variance the proposed subdivision does not comply with the minimum
requirements of the Code and therefore carmot be approved.
Case #01-26, McKinley Companies
September 18, 2001
Page 4
Planninl! Commission Recommendation
The Planning Commission unanimously voted to recommend denial of Planning Case #01-26, a
request for a minor subdivision and lot width variance for the reasons outlined in the staff
recommendation above.
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SEP-19-2001 15:08
8RW
612 373 6526 P.01/17
URS
MEMORANDUM
~..... :-W', 1 ,1 l I
Ul"'\:,V-V,_. Inc.
RRW
Thresher Sq\lafC
700 l11.ird Street South
MinncapoJis. MN 55415
Phone: (612) ~70.0700
Fox: (612) ~70.1378
To:
Joe Lynch/Arden Hills
City Administrator
File: 37951-016-0101
From: Gregory S. Brown
Arden Hills City Enginecr
Date: SeptcmbeT 17,2001
Subject: Pay Estimate #6
2001 Sanitary Sewer Rehabilitation Project
-Lift Station #8 Reconstruction
-Sanitary Sewer Test and Seal/Spot Repairs
Background
Thc City of Arden Hills awarded Gridor Construction, Inc. of Plymouth, MN the 2001 Sanitary
Sewer Rehabilitation Project on January 8, 2001 for a total contract amount of $302,484.00.
Only the base bid for this pr~iect was awarded, bid alternatives I and 2 were not accepted. Five
payments have been made for a tOlal of $272,010.81
Project Stotus
The Contractor has completed all work to thc lift st3lion #8, sanitary sewer rehabilitation and
additionall'equested work.
Recommendations
The Ardcn Hills City Engineer Tecommend~ the Council approve Pay Estimate #6 (Final
Payment) for Gridor Construction, Inc. of Plymouth, MN in the amount of $11 ,746.24. This
represents payment in full foJ' all work for this project and release of all money retained in the
contract.
cc: Thomas Moore/City of Arden Hills
Murk LynchIBRW
Frank TicknorlBRW
SEP-19-2001 15:08
BRW
512 373 5525 P.02/17
APPLICATION FOR PAYMENT
PAYMENT NO.6
Proiec!:
2001 Sanitary Sewer Rehabilitation Project
Lift StatIon 118 Reconstruction
FINAL PAYMENT
City of Arden Hiils
.
Owner:
Owner No.:
Contractor:
GRIDOR CONSTRUCTION,
INC.
37951-016.0101
BAW Job No.:
Application Dale:
For Period Ending:
9/24101
9/21/01
Original Contract Amount;
Con1racl Amendments:
Contract Amount To Date:
Tolal Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Dale:
Less 0.00% Retainage:
Amount Due To. Date:
Le5~ Previous Payments:
Total Due This Application:
$302.484.00
$0.00
$302,484.00
$283,757.05
I hereby certify that all items and amounts shown are correct for the work completed to-
date.
Contractor: GRIDOR CONSTRUCTION, INC.
By: Date:
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
BRW. Inc.
Sy: Date:
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By: Date:
$0.00
$283,757.05
$0.00
$283,757.05
$272.010.61
$11,746.24
.
.
Pogo, 01 5
SEP-19-2001 t5:09 8RW 512 373 5525 P.03/17
Payment History
. Payment
Payment Payment AppliCation
No. End-Dale Date Amounl
1 1/31/01 2/5101 $10,813.66
2 3/2/01 3/12101 $40,231.50
3 3/30101 4/9/01 $112,990.24
4 5/4/01 5/14/01 $90,785.04
5 7/21101 8/13/01 $17,190.36
Total Payments: $272,010.Bl
.
.
Pogo 2 of 5
5EP-19-2001 15:09 BRW 612 373 6526 P.04/17
Application for Payment: Itemization
Schedule: A - LIFT STATION RECONSTRUCTION .
Unll Contract Contract To-Dllte To-Dete
No, Ilem Unit Prlee Quantity Amount QuantJry Amount
1 M081l1ZATION LS 55.000,00 1.00 55,000.00 1.00 55,000.00
2011.501
~ LIFT STATION REMOVALS LS SM.OOO.OO 1.00 $30.000,00 1.00 530,000.00
2103.501
3 REMOVE SEWER PIPE 110' elP) LF S10,OO 26.00 S2BO,00 2B.00 S260.00
2100i1.501
4 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $3,00 180.00 S540,00 1 BO.OO $S40.00
2104.601
S BITUMINOUS DRIVEWAY PAVEMENT P') Sy $30.00 lBO.OO $MOO,Oo 105,00 $3.1S0.00
2350.521
6 LIFT STATION STRUCTURAL CONCRETE LS 540,000,00 1.00 $40.000.00 1.00 $40,000.00
2411,603
7 DEWATERING LS $2,000.00 '.00 52.000.00 1.00 52,000.00
2.SUIOl
8 REBUILD WEST WELL INVERT lS $300.00 1.00 5300,00 1.00 S300,00
2503,502
9 FITTINGS LB $1.00 900.00 $900.00 7,319,00 $7,319.00
2'503.603
10 10' CIP FORCEMAIN LF 560.00 17,00 $1,020.00 17.00 51.020.00
~50UC3
l' SEWER BYPASS LS $15,000.00 1,00 515,000,00 1.00 $15.000.00
2503.603
12 6' CIP FORCEMAIN IF $100.00 10.00 51.000,00 10.00 51,000.00
200;U03 .
13 6' FLANGE GATE VALVE EA 5400.00 3.00 $1,200.00 3,00 51.200.00
2503.500
14 3' STEEL VENT PIPE EA 5150.00 2,00 5300.00 2.00 5300,00
2503,003
15 CONNECT TO EXISTING SANITARY FORCEMAIN EA S5.00000 1.00 S5.000,00 1.00 $S,OOO.OO
2503.603
18 UFT STATION PUMP SYSTEM LS 534.450,00 1,00 534,450,00 1.00 $34,450.00
2$03.t03
17 LIFT ST AnON elECTRICAL SYSTEM lS 530,000.00 1.00 $30.000.00 1.00 S30,000.00
26031.603
18 6' SWING f,E~ CHECK VALVE EA 5600.00 3.00 $2,400.00 3.00 52.400.00
2'503.603
19 10' FlANGE GATE V/>J..VE EA 51,000.00 2.00 52,000,00 2.00 S2.000.00
2503.61l3
20 50' PRECAST METER MANHOLE WITH CASTING lS 55,000.00 1,00 55.000,00 1.00 S5,OOO,00
2~OU02
21 CONSTRUCTION FENCE LF 53.00 3$0,00 51.050.00 100.00 S300,00
2573.502
22 SilT FENCE TYPE HEAVY DUTY LF $200 160.00 $360,00 0.00 SO.OO
2513.502
23 SITE GRADING lS 5300.00 1,00 $300,00 1.00 $300,00
2575.1502
24 SOD wrrn 4. TOPSOil SY 53.00 140.00 5420.00 460.00 51,360.00
2575.50l
25 INSTAll fO' MCES MAG METER EA S800.00 1.00 S6oo,00 3,]2 $2,976.00
0000,000 .
Subtotal: 5184.700.00 S19o,695.00
Page 3 0' 5
5EP-19-2001 15:09 BRW 612 373 6526 P.05/17
Schedule: B . TEST AND SEAL/SPOT REPAIR
Unit Con1r.C1 Contract TO-Date To-Cale
Ne. Ite", Unit Prlcoe Qu.nllly Amount Quantity Amount
. I 10' TRENCHLESS PIPE REPAIR IF $175.00 12.00 $2,100.00 0.00 SO,OO
OOOO.lloo
2 8' TRENCMLESS PIPE REPAIR LF $175.00 60.00 $10,SOO,00 S8,00 $11,900.00
0000.000
3 MANHOLE SEAL. MORTAR GAL $20.00 250,00 $5.000.00 0.00 $0.00
2.500.602
4 MANHOLE SEAL. CHEMICAL GAL $19.50 350.00 $6.825.00 367.00 $1.158.$0
2$03.602
5 JOINT SEAL. 0' GAL $6,10 240.00 $1.464,00 556.00 $3.391.60
2603.602
6 JOINT SEAL. 1 O' GAL $6,10 100.00 $SI0.oo 0.00 $0.00
2503.80.2
7 JOINT SEAL. 15" GAL $6.10 1,050.00 $8,405.00 536.50 $~.272. 85
2503.ea2
8 JOINT SEAL. 10' GAL $6.00 475.00 $2,850,00 351,00 $2.108.00
2503.802
9 JOINT TEST. 0' fA $29.00 770.00 $22.330.00 027.00 $23,983.00
2:503.0D.:!
10 JOINTTEST. 10' EA $31.00 250.00 $7,750,00 0.00 $0.00
2503.802
11 JOINTTEST. 1 S' eA $43,25 600.00 $25,950.00 374.00 $16.175.50
2503,602
12 JOINTTEST -I 0' EA $43.20 250.00 $lo.BoO,oo 224.00 $9.676.80
2503.1!ItJ2
13 MANHOLE RECONSTRUCT. W ~F $475.00 32.00 $15.200.00 32.00 $IS.200.00
aSO:J.603
. Subtotal: $111,764.00 $92.662,05
Grand Total: 5302,484,00 $283,7S7.05
.
Page 4 afS
SEP-19-2001 15:09
8RW
Application for Payment: Itemization Summary
Schedule
612 373 6526 P.06/17
Contract To-Oate Amount of
Amount Work Completed
$184,700.00
$190,89S.00
A. LIFT STATION RECONSTRUCTION
B - TEST AND SEAUSPOT REPAIR
$117.784.00
$92,862.05
Grand Total:
$302,484.00
$283.757.05
Peg.SolS
,I.
, ~:
.
.
.
.'
v
e
.
e
SEP-19-2001 15:09
BRW
512 373 5525 P.07/17
URS
MEMORANDUM
Thresher SquuTC
700 Third Slrccl South
Minneapolis, MN 55415
Phone; (612) 370-0700
Fax: (612) 370-n78
To:
Joe Lynch/Arden Hills Copy:
City Administrator
File: 33951-008-800l
From: Gregory S. Brown, PE
Arden Hills City Engineer
Date: September 17, 2001
Subject: West Round Lake Roud, Phase 1
Pay Estimate #9 (Final Payment)
Background
The City of Arden Hills awarded Forest Lake Contracting, Inc. of Forest Lake, Minne,ota the
West Round Lake Road lmprovcments Phase 1 On Murch 8, 1999 for a IOtal contract amount of
$794,725.05. The City Council approved Change Order # I on April 12, 1999 reducing the
contract umount to $726,725.05. The City Council approved Change Ordcr #2 on August 9,
1999 increusing the contract amount to $806,080.05. Change Order #3 was approved by the
City Council on July 31, 2000 increasing the contract amount by $8,198.58 to $814,278.63
Project Status
The Contractor has finished the project and addressed all associated punchlist items. Payment
#9 (Final Payment) reflects payment and the rcleasc of all contract retainuge.
Recommendations
The Arden Hills City Engineer recommends the Council approve Pay Estimate #9 (Final
Payment) for Forest Lakc Contracting, Inc. of Forest Lake, Minnesota in the amount of
$4,232.85.
SEP-19-2001 15:09
BRW
612 373 6526 P.08/17
, 'f
APPLICATION FOR PAYMENT ...
FINAL PAYMENT
NO. 9
Project WEST ROUND LAKE ROAD IMPROVEMENTS PHASE I
CITY OF ARDEN HILLS
Owner CITY OF ARDEN HILLS
Owner's Project No. Engineer's File No. 37951-005-2301
Contractor FOREST LAKE CONTRACTING
Application Date 9/17/01 For Period Ending 9/14/01
--------------------------------------------------------------------
--------------------------------------------------------------------
STATEMENT OF WORK
Original Contract Amount
$ 794,725.05
$ 19,553.56
$ 614,278.63
$ 614,008.92
$ 0.00 .
$ 814,006.92
$ 0.00
$ 814,008.92
$ 809,776.07
$ 4,232.85
Net Change By Contract Amendment
Contract Amount to Date
Total Amount of Work Completed to Date
Material Suitably Stored on Site but not
Incorporated into Work
Gross Amount Due to Date
Less 0.00% Retainage
Amount Due to Date
Less Previous Payments
Payment Due this Application
e
.
.
.
SEP-19-2001 15:10
BRW
612 373 6526 P.09/17
I hereby cenify that all items and amounts shown are correct for the work completed to date.
Contractor
Forest Lake Contractin2. Inc.
By
(Name and Title)
Dale
The work on this project and the application for payment have been reviewed and the amount
shown is reconnnended for payment.
BRW, INC.
By
(Project Engineer)
APPROVED FOR PAYMENT
Owner
Citv of Arden Hills
By
(Name and Title)
Date
Date
SEP-19-2001 15:10
BRW
612 373 6526
APPLICATION YOR PARTIAL PAYMENT
WEST ROUND LAKI!: ROAD IMPROVl>MBNTS PIlASE I
CITY OP ARDEN HILLS
BRW ,ile: 37951'005-230l
Seg. No/
MnDot No .Item
Bid Schedule, A - ROADWAY
1 MOBILIZATION
2021. 501
2 MOBILE FIELD OFFICE
2031.50l TYPE 0
3 CLEARING
2l01. 502
4 GROBBING
2101..507
S BUILDING REMOVAL
2103.501
6 REMOVE CONCRETE MEDIAN
2104.S01
7 REMOVE PIPE CULVERTS
2l04.So1 (CMP, RCP}
a REMOVE PAVEMENT
2104.503 (BITUMINOUS)
9 SAWING CONCRETE MEDIAN
2104. Sl1
10 SAWING BITUMINOUS m
2104.511 PAVEMENT
unit.
oni t
price
LS
20000.00
LS
3500.00
TREE
40.00
1'REE
15.00
LS
17000.00
m2
11.00
m
22,00
m2
1. 60
m
15.00
3.50
11 SALV~GE AND REINSTALL EA
2104.523 BENCH AND SIGN (BUS STOP)
12 REMOVE FENCE
210i.SOl
13 S~LV~GE EXISTING SIGNS,
210i.523 POSTS. AND MAILBOXES
14 COMMON EXCAVATION
2105.501
15 SUBGRADE EXCAVATION
2105.507
600.00
m
2.00
EA
25.00
m3
Contract
Quantity
1. 00
1. 00
92 .00
92.00
1.00
35.00
30.00
3864.00
5.00
ISO.OO
1. 00
190.00
6.00
S.OO 20200.00
m3
8.00 1500.00
Contract
Amount
20000.00
3500.00
3680.00
1380.00
17000.00
385.00
660.00
6182.40
75.00
525.00
600.00
380.00
150.00
To Date
Quant i ty
1.00
1.00
92.00
92.00
1.00
141.00
22 .00
3421. 00
0.00
408,45
1.00
200.00
3.00
101000.00 20200.00
12000.00 1252.60
P.10/17
.
9/17/01
page: 1
To Date
Amount
20000.00
3500.00
3680.00
1390.00
17000.00
1551.00.
484.00
5473.60
0.00
1429.58
600.00
400.00
75.00
101000.00
10020.80.
SEP-19-2001 15:10
. BRW File: 37%1-005-2301
Seq. NO/
MnDot No Item
-----._---------------~~
16
:2105.522
SEL~CT GRANULAR BORROW
(CV) (PI
17 ROCK CONSTRUCTION
2105.601 ENTRANCE
18 AGGREGATE BASE CLASS 5
2211.503 100~ CRUSHED LIMEROCK
19
2211.S03
AGGREGATE BASE CLASS 5
100l CRUSHED LIMEROCK
(CV) (PI
TYPE 31 BASE COURSE
MIXTURE
20
2331. 514
21 TYPE 41 BINDER COURSE
2331. 510 MIXTURE
. TYPE 41 WEARING COURSE
.508 MIXTURE
23 BITUMINOUS MATERIAL FOR
2357.502 TACK COAT
24 CONCRETE CURB & GUTTER
2531.501 DESIGN B618
25 100mm CONCRETE WALK
2521.501
26 75mm BITUMINOUS TRAIL
2521.511
27 WIRE FENCE DESIGN
2557.603 1.2V-9322
28 TEMPORARY CONSTRUCTION
2557.603 FENCE
29 MODULAR SLOCK RETAINING
2411.603 WALL
30 IlITUMINOUS CURB
2535.501
.
ERW
512 373 5525
WEST
APPLICATION FOR PARTIAL PAYMEnT
ROOND LAJ::E ROAD IIIPROVZMEIITS PHASE I
CITy OF ARDEN HILLS
unit
Unit
Price
m3
11.00
EA
BOO.OO
t
14.50
m3
27.00
t
28.00
t
28.00
t
30.00
L
0.35
m
24.00
m2
24.00
m2
17.00
m
36.00
m
4.50
m2
180.00
m
10.00
Contract
Quantity
2150.00
2.00
250.00
1805.00
945.00
665.00
1081.00
2125.00
995.00
420.00
600.00
190.00
165.00
50.00
110.00
Contract
Amount.
23650.00
1600.00
3625.00
18735.00
26460.00
18620.00
32430.00
743.75
23880.00
10080.00
10200.00
6840.00
742.50
9000.00
1l00.OO
To Dat@
Quantity
2296..1
1. 00
213.00
1928.00
1193.91
602.00
1091.77
2224.80
883.00
420.00
433.50
0.00
184.00
59.00
178.00
P.II/I?
9/17/01
Page ~ 2
To Date
Amount
25260.51
80-0.00
3523.~0
52056.00.
33429.48
16856.00
32753.10
778.68
21192.00
100BO.00
7369.50
0.00
828.00
10620.00
1780.00
SEP-19-2001 15:10
WEST
BRW File: 37951-005-2301
seq. No/
MnDot No Item
31 SODDING W/100mm TOPSorL
2575.501
3~ BALE CHECKS
2573.501
33 SILT FENCE
2573.502
34 STREET SWEEPER (WITH
2123.601 PICK UP BROOM)
35 TRAFFIC CONTROL
2563.604
36 TEMPORARY SIGNAL SYSTEM
2565.6H
37 PAVEMENT MESSAGE
2564.602 (RIGHT/LEFT ARROW)
38 F&I SIGN PANEL, TYPE C
2564.531
39 100mm POU6LE SOLID LIN€ m
2564.603 YELLOW PAINT
40 100mm SOLID LINE m
2564.603 YELLOW PAINT
41 100mm SO~IP LI~E m
2S64.603 WHITE PAINT
42 600mm SOLID LINE m
2564.603 WHITE PAINT
43 PAVEMENT MARKING m
2102.501 REMOVAL
44 SEED MIXTURE 200
2575.501
45 CONCRETE MEDIAN NOSE
2531.602
BRW
612 373 6526
APPLICATION POR PARTIAL PAYMENT
ROtmD LAKE ROAD IMPROVEMENTS PHASE I
CIT~ OF ARDEN HILLS
Unit
Unit
Price
m2
Contract
Quantity
Contract
Amount
2.40 3600.00 8640.00
"":/>.
6.00 100.00 .00.00
m
7.00 260.00 1820.00
HR
80.00
L$
4000.00
SIGSY5
52000.00
Ii:A
50.00
m2
205.00
3.22
1. 61
1.58
4.92
1. 50
ha
8000.00
m2
100.00
15.00
1.38
1.16
6.00
17.25
210.00
75.00
1040.00
340.20
200.00
1.26
12.00
1200.00
5520.00
.1350.00
300.00
3535.25
676.20
120.75
1643.20
1673.76
300.00
10080.00
1200.00
TO Date
Quantity
4146.10
0.00
256.00
10.00
1. 8S
1.16
14.00
39.~5
210.00
495.00
1040.00
414.93
500.00
0.70
8.00
P.12/17
.
9/17/01
Page: 3
TO Date
Amoun[:
9950.64
0.00
1792.00
800.00
7S20.00:
61360.00
7~0. O.
7820.75
576.20
7%.95
1643.20
~04L46
750.00
5600.00
800.00
.
SEP-19-2001 15: 10
BRW
6123736526 P.13/17
APPLICATION POR PARTIAL PAYMKNT
Wl!ST ROUND LAK]! ROAD I><PROVE>ll<m'S PHASB I
CITY OF ARDEN HILLS
,
.
BRW ,ile: 37951-005-2301
9/1?/01
Page: 4
Seq. No/
Mnoot No Hem
unit
unit Contract Contract To Date To Date
price Quantity Amoun t Quantity Amount
------.--- --------. ----------- --------- -----------
50.00 45.00 2250.00 36.00 1600.00
46 200mm CONCRETE DRIVEWAY m2
2531.50? PAVEMENT
4? BITUMINOUS PATCH m2 20.00 100.00 2800.00 100.00 2800.00
0000.000
Subtotal: ~ 490.n1.95
Bid Scb@dull1!: Il - STORM SEWER IMPROVEMl!NTS
1 CLEARING TRIlIl 40.00 115.00 4600.00 229.00 9160.00
2105.502
2 GRUBBING TREE 15.00 115.00 1725.00 136.00 2070.00
2105.502
3 COMMON EXCAVATION m3 5.00 20496.00 102480.00 26351.00 131755.00.
2105.507
.~.300 SilEO MIXTURE 250 ha 10000.00 0.50 5000.00 0.20 2000.00
5 WOOD FrSER SLANKET m2 2.50 4'30.00 11625.00 1932.36 1630.95
2575.523
6 CONSTRUCT CATCH BASIN m 425.00 6.40 2720.00 6.59 2800.75
2506.511 (600mm X 900 mm)
7 375mm RCP CL 5 m 72.00 83.00 5976.00 78.00 5516.00
2503.541
B 525mm RCP CL 3 m 85.00 55.00 4675.00 56.25 1761.25
2503.541
9 600mm RCP m 85.00 31.00 26,5.00 31. 00 2635.00
2503.541
10 900mm RCP CL 3 m 165.00 165.00 2n25.00 152.00 25080.00
2503.541
11 600mm APRON W/TRASH EA HOo.OO 1. 00 HOO.OO 1.00 1100.00
2501.515 GUARD
12 525mm APRON W/TRASH GUARD IlA 950.00 2.00 1900.00 2.00 1900.00-
2501.515
.
5EP-19-2001 15:10
BRW
6123736526 P.14/17
WEST
APPLI~TIO~ FOR PARTIAL PAYMENT
ROm;n LAl<B ROAD IMPROVElmN'l'S PHASE I
CITY OF ARDEN HILLS
BRW File, 37951-005-2301
seq. No/
MnDot No Item
9/17/01.
Page l S'
Unit Contract Contract To Dat.e To Date
Unit price Quantity Amount Quantity Amount
- - - - - -- ---------- --------- ----------- --------- -----------
EA 2000.00 1. 00 2000.00 1.00 2000.00
13 900mm APRON
2501.515 W/TRASH GUARD
14 OUTLET CONTROL STRUCTURE EA
2506.501
15 INSTALL INFILTRATION EA
2506.602 SHIELD ICATCH B~SINI
16 INSTALL INFILTRATION EA
2506.602 SHIELD (MANHOLE)
17 100mm PERFORATED PVC/HDPE m
2502.541 PIPE DRAIN
18 CL-III RIPRAP
2511.501
m3
19 CONSTRUCT MHC~ m
2506.S11 11200 DIA.)
20 CONSTRUCT MHCB m
2506.511 11800 DIA.)
21 FURNISn AND INSTALL EA
2S06.521 CASTINGS
Bid Schedule: C - SANITARY SEWER
1 200mm PVC PIPE SEWER m
2503.601 SDR 35
2 200mm PVC PLUG
2503.602
EA
3 CONNECT TO EXISTING EA
<506.602 MANHOLE
4 RECONSTRUCT MANHOLE m
2506.601
5 INSTALL INFILTRATION EA
2506.602 SHIELD (MANHOLE)
4400.00 1. 00 4400.00 1. 00 4400.00
225.00 5.00 1125.00 5.00 1125.00
150.00 12.00 IS00.00 12.00 l.800.00
18.00 200.00 3600.00 160.00 2880.00..
80.00 25.00 2000.00 25.00 2000.00
550.00 13.00 7150.00 12.93 7111.S_
875.00 11.00 9625.00 11..04 9660.00
260.00 18.00 4680.00 17.00 4420.00
Subtotal: $ 229.125.45
32.00 40.00 1280.00 39.36 l.259.52
50.00 1.00 50.00 1. 00 50.00
400.00 1. 00 400.00 1. 00 400.00
525.00 3.00 lS75.00 1.00 525.00
150.00 4.00 600.00 3.00 450.00
.
SEP-19-2001 15:11
ERW
512 373 5525
APPLICATION POR P~TIAL PAYMENT
WEST ROUND LAKK ROAD lMPROVEMENTS PHASE I
CITY OP ARDEN HILLS
. BRW Filc: 37951-005-2301
Scq. No/
MnDot NO Item
Unit
Unit
Price
Contract
Quantity
------- ---------- ------_.~ ----..-----
Contract
Amount
6 ADJUST MANHOLE
2506.601
E~ 175.00 4.00 700.00
Bid Schedule: D - WATERMAIN
1 SALVAGE HYDRANT
2104.523
E~
400.00
2 A!lJ>.NDON 200mm WATERMI;IN
2104.525
m
2.50
3 REMOVE 200mm WATERMAIN
2104- 501
m
12.00
.
2104.523
SALVAGE GATE VALVE
E/\
175.00
.~ . 602
6 30Dmm WATERMAIN DIP CL 52 m
2504.603
200mm GATE VALVE AND BOX
EA
300.00
BD.OO
7 200mm WATERMAIN DIP CL S2 m
2504.603
75.00
B CONNECT TO EXISTING
2504.602 WATERMAIN
EA
liS.OO
9 300mm GATE VALVE AND BOX EA
2504.602
1300.00
10 200mm DIP PIPE PLUG EA
2504.602
60.00
11 300mm DIP PIPE PLUG EA
2504.602
90.00
12 DIP FITTING KG
2504.602
L50
13 HYDRANT W/GATE VALVE EA
2504.602
2000.00
.
3.00
310.00
90.00
3.00
3.00
310.00
30.00
2.00
2.00
1. 00
2.00
1450.00
2.00
TO Date
Quantity
3.00
Subtotal: S
1200.00
775.00
1090.00
525.00
900.00
24BOO.00
2250.00
350.00
2600,00
60.00
190.00
6525.00
4000.00
3.00
377 . 00
23.00
2.00
1.00
309.00
36.30
2.00
2.00
1. 00
2.00
129B.00
2.00
P.15/!7
9/17/01
Page: 6,
1'0 Date
Amount
525.00
3.209.52
1200.00
942.50
276.00
'.
350.00.
300.00
24720.00
2722.50
350.00
2600.00
60.00
180.00
5796.0a
4000.00
SEP-19-2001 15:11
BRW
612 373 6526
P.16/17
APPLlCATIOI; POR PARTIAL PAYMENT
WEST ROlJND Ll\KE ROAD IHPROVEKENTS PHASB I
CITY 07 ARDEN HILLS
BRW File: 37951-005-2301
.e
9/17/01
Page: 7
Seq. No/
MnDot No Item
unit
Unit Contract Contract To Date To Date
price Quantity Amount Quantity Amount
---------- -~------- ----------- --------- -----------
20.00 24.00 480.00 12.00 240.00
14 100mm INSULATION
2504.605
m2
Subtotal: $ 43,737.00
Bid schedule: A (ADD+/DEDUCT-)
1 TOPSOIL EXCAVArION m3 0.00 20000.00 0.00 23800.00 0.00
2105.507
Subtotal: $ 0.00
llid Schedule: S - LANDSCAPHICl
1 FALL GOLD ASH TR2E :2 75.00 38.00 10450.00 38.00 10450.00
:571.502 63mm CAL, B&B
2 SWIIMP WliITE OAK TREE 325.00 18.00 5850.00 18.00 5850.00'
2571.50: 63mm CAL, BIKB
3 AMUR MAPLE TREE 275.00 9.00 2475.00 9.00 2475.00.
2571.503 3m liT., a~a
4 JAPANESE TREE LILlIC TREE 300.00 14.00 4200.00 14.00 4200.00
2571. 503 3m liT., BIKS
5 BLACK HILLS SPRUCE TREE 320.00 18.00 5760.00 18.00 5760.00
2571,501 2 . 5m HT.. BIKB
6 COLORADO GREEN SPRUCE TREE 350.00 15.00 5250.00 15.00 5250.00
2571.504 2 . Sm HT. j !l&!l
7 RED TWIGGED DOGWOOD SHRUB 40.00 30.00 1200.00 30.00 1:00.00
2571.505 1m B&B
8 BLACK PUSSY WILLOW SHRUB 40.00 32.00 1280.00 32.00 1280.00
2571.505 76:lm CONT.
9 FEESEYS FORM RIBBON GRASS PLT 10.00 6:0.00 6200.00 620.00 6200.00
2571.507 2-YR #1 CONT.
10 lRRIGATION SYSTEM LS 4500.00 1. 00 4500.00 1. 00 4500.00
0000.000
SUbtotal: $ 471165.00.'
Bid Sch..dule: C - MEDIAN PAVER BRICI<S
.
SEP-19-2001 15:11
BRW
6123736526 P.17/17
APPLICATION FOR PARTIAL PAYMENT
WEST ROUND LAXE ROAD IMPROVllMRNTS Pl!ASE I
CITY OP ARDEN HI~LS
.
BRW Flle: 37951-005-2301
Seq. NO/ unit Contract Contract
MnDot No Item Unit Price Quantity Amount
-------- --._.a___________~______ - - - - - -- ---------- ..........---- -----------
1 BRICK PAVERS m2 75.00 160.00 13500.00
2521.610
2 100mm CONCRETE WALK m2 20.60 -160.00 -3744.00
2521.501
TO Da te
Quantity
0.00
0.00
Subtotal: $
Grand Total: $
.
.
~i .
9/17(01
Page: a .
To Date.
Amount
0.00
0.00
0.00
614.006.92
,.;.'
TOTAL P .17
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
September 18,2001
TO:
Joe Lynch, City Administrator
Terrance Post, City Accountant @
Bcnefit Parity Recommendation
FROM:
SUBJECT:
Bac~round
The city paid employee insurance benefit is available to be applied against employee health and
dental insurance coverage. Employees currently electing family health coverage automatically
utilize all ofthe maximum city benefit of $400 per month by virtue of the fact that this coverage
alone costs $488.73 per month. However, employees electing single health and dental coverage
(current total cost $255.13 per month) remain $144.87 per month under the maximum city
insurance benefit.
Issue
The city currently provides higher benefits to employees electing family health coverage than to
those electing single health and dental coverage.
Discussion
This item was discussed at the September 17, 2001 City Council Worksession, and staffwas
directed to bring it forward to a subsequent Council meeting for further discussion and/or action.
Staff has recommended that, effective October 1, 2001, the maximum city paid insurance benefit
definition be expanded to include a city paid ICMA 457(b) deferred compensation contribution
for those employees unable to utilize the maximum benefit for health and dental insurance
coverage. Aoy other additional elective coverage (i.e., supplemental and/or dependent life)
would remain the financial obligation of the employee. A "Benefit Parity" analysis schedule is
attached, which ideotifies the 2001 financial impact of the recommendation at $3,615.33 and the
estimated 2002 financial impact (assuming the city paid benefit maximum increases from $400 to
$420 per month) at $12,716.16.
Council should further note that non-bargaining unit employees cannot "opt out" of health and
dental coverage and must elect single coverage for both as a minimum.
Recommendation
Staff recommeods that the Arden Hills City Council approve a personnel policy change by
expanding the definition of city paid benefit to include not only health and dental insurance
coverage, but also city paid contributions to the ICMA 457(b) deferred compensation plan, up to
the maximum city benefit, effective October 1,2001.
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EN HILLS
MEMORANDUM
TO:
Mayor and City Council 1111// /1/ /"
Joe Lynch, City Administrat~
FROM:
SUBJECT:
Employee benefit parity proposal
DATE:
September 12,2001
cc:
Personnel benefits file
Backl:round
Previously I had presented you with a proposal brought to me by Terry Post on the equalization
of benefits within the City of Arden Hills for City of Arden Hills employees. Basically, the
proposal was to allow those employees who do not take advantage of the family health care
coverage through the City of Arden Hills to gain the same dollar benefit by allowing them to
increase their deferred compensation through the International City Managers Association, with
the difference between single health and dental insurance coverage and the maximum amount of
benefit provided by the City of Arden Hills.
One of the things I was charged with when I was brought on board was to help with the concern
over the working environment of the City staff. One concern was that there may not be enough
administrative support personnel to assist administrative staff in accomplishing all the things that
needed to be done. The second concern was the working environment which included physical
space but also the perception that the City of Arden Hills needed to take a look at who we were
attracting to our positions, why they were attracted, and why they stayed or left. One of the
concerns that has been expressed to me has been the fact that the City has always seen itself as a
"training ground" for employees. The acceptance of the fact that employees stay with us from a
few years to less than ten, only to move on to bigger and better jobs, has been found to be status
quo.
I believe that you have an opportunity in the form ofthis benefit parity proposal to begin to make
another correction to that perception. Combined with the reorganization and the process we are
Employee benefit parity proposal
September 12,2001
Page 2
currently undergoing in evaluating all of our jobs, the compensation system, and the pay equity
system, benefit parity would enable the City to attract different kinds of candidates and perhaps
hold on to them for a longer period of time or enable employees to make a decision to stay with a
small city.
I would like to have discussion at your September 17 worksession on this and either prepare for
your decision at your September 24 meeting on consent agenda for acceptance of this proposal,
be directed to make changes in the proposal, or not to consider the proposal at all.
RECOMMENDATION
Again, staff recommends that the City Council accept the benefit parity proposal as previously
presented enabling those employees who do not take advantage of the family health insurance
and dental insurance coverage through the City of Arden Hills to gain benefit parity by providing
them with the sum difference between the maximum benefit amount provided by the City for
those coverages and allow them to place the difference in deferred compensation through the
International City Managers Association benefit provided to employees.
.
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~~HILLS
;'~
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REVISED LOCATION
PUBLIC NOTICE
An
INFORMATIONAL MEETING
of neighbors and those interested in
potential redevelopment of the
Arden Hills Triangle
located at the northeast corner of
Lake Johanna Boulevard and County Road D
.
is scheduled for
October 1, 2001
at
7:30 p.m.
at Trinity Lutheran of Lake Johanna
in the Fellowship Hall
(3245 New Brighton Road)
Presentation by Presbyterian Homes
A quorum of the City Council may be in attendance
. and city business items may be discussed.
City of Arden Hills . 4364 West Round Lake Road . Arden l-Iills, MN . 55112-5794
Phone (651) 634-5120 . Fax: (651) 634-5137 . www.ci.arden-hills.mn.us
.~'?tQ. REVISED AND AMENDED INVITATION<Cl
l~~~4:0~' c~~4lA1
~.\,.Ocro~' You are invited to an open meeting for ~4'Q.
neighbors and those interested in the potential'l2
re-development of the Arden Hills Triangle
located at the northeast corner of Lake
Johanna Boulevard and County Road 0
Several neighbors requested a change in meeting
location out of concern about accessibility and
convenience. In response, Trinity Lutheran
Church has graciously agreed to host us.
October 1, 2001 @ 7:30 p.m.
@ Trinity Lutheran of Lake Johanna
in the Fellowship Hall
located at 3245 New Brighton Road
Hosted by Presbyterian Homes and
The City of Arden Hills
We have forwarded this invitation to contiguous addresses significantly beyond normal
distances recommended for a project like this. The addresses were secured through a city
planning consultant. We do not, however, want to preclude anyone from coming. If you are
aware of anyone interested in attending, please feel free to invite them. We are encouraging
all who are interested to attend.
If you have questions, please contact Dan Undh, Presbyterian Homes 651-631-6102
Or
Terry Post, Arden Hills 651-633-5676
HP Laser Jet
3200
M@
~ITY OF ARDEN HILLS
6516345137
SEP-27-2001 8:31AM
i n v e n t
Fax Call Report
Job Date Time Type Identification Duration Pages Result
514 9/27/2001 8:16:45AM Send 9.6123701378 1:20 2 OK
515 9/27/2001 8:18: lOAM Send 9.7634219511 1:35 2 OK
516 9/27/2001 8:19:50AM Send 9.6516286833 1: 20 2 OK
517 9/27/2001 8: 21: 15AM Send 9.7637060891 0: 00 0 No Answer
518 9/27/2001 8:22:29AM Send 9.6516333846 2:38 2 OK
519 9/27/2001 8:25:12AM Send 9.6512282191 1: 27 2 OK
520 9/27/2001 8:26:44AM Send 9.6512279371 0:53 2 OK
521 9/27/2001 8:27:43AM Send 9.6514821262 0:52 2 OK
522 9/27/2001 8:28:40AM Send 9.6512669301 1: 15 2 OK
523 9/27/2001 8:30:00AM Send 9.6516461220 1:19 2 OK
"
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~~HILLS
r-:~~~ ?!j '~
. .) :."'::-,-',~
!~ ~ ~.~ . .~....... ! ~:,,:",-j,
PUBLIC NOTICE
An
INFORMATIONAL MEETING
of neighbors and those interested in
potential redevelopment of the
Arden Hills Triangle
located at the northeast corner of
Lake Johanna Boulevard and County Road D
is scheduled for
October 1, 2001
at
7:30 p.m.
at Northwestern College
(Blue Room)
Presentation by Presbyterian Homes
A quorum
of the City Council
may be
in attendance and city business items may be discussed.
City of Arden Hills . 4364 West Round Lake Road . Arden Hills, MN . S51l2-5794
Phone (651) 634-5120 . Fax: (651) 634-5137 . www.ci.arden-hills.mn.us
.'
HP Laser Jet
3200
M@
CITY OF ARDEN HILLS
6516345137
SEp.25-2001 8:51AM
i n yen t
Fax Call Report
Job Date Time Type Identification Duration Pages Resu It
454 9/25/2001 8:4l:07AM Send 9.6123701378 0:48 I OK
456 9/25/2001 8:43:09AM Send 9.7634219511 0:50 1 OK
457 9/25/2001 8:44:05AM Send 9.6516286833 0:47 1 OK
458 9/25/2001 8:44:57AM Send 9.7637060891 0:56 1 OK
459 9/25/2001 8:45:59AM Send 9.6516333846 1:14 1 OK
460 9/25/2001 8:47:18AM Send 9.6512282191 0:55 1 OK
461 9/25/2001 8:48: 18AM Send 9.6512279371 0:44 1 OK
462 9/25/2001 8:49:08AM Send 9.6514821262 0:40 1 OK
463 9/25/2001 8:49:54AM Send 9.6512669301 0:43 1 OK
464 9/25/2001 8:50:42AM Send 9.6516461220 0:47 1 OK
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MU~ 1::::1 Ul U.:J: .,..:IF'
~M';)\7k)f
~\ ~V"",a.lb)~
f,1
~~,'Eh~sma~n
,. Englneenng Inc.
and Associates
4400 West 31st Sl. - Yankton, SO 57078
Phone: (805) 665-7532 Fax: (605) 665-9780
E-Mail: eei@byelectrie.com
Web Address: http://SdibLnorthern.sdu/ehresmann
August 15, 2001
Mr. D.R. Vaughan
Arden Towers, Inc.
3440 Bayside Road
Orono, MN 55356
Subject: 700' Rohn Model 80 Guyed Tower
Site: Arden, MN
DearMr. Vaughan:
1 have pulled the file on the above described tower. The tower was analyzed in accordance
to the current code, TIAIF.1A-222_F with 80 mph wind load. 112" ice reductinn
allnwed for a modified tower 10 have an overall beight of 620'.
The infonnation for this tower was furnished to uS by your office concerning antenna and
line loads on Feb. 22, 2000.
Tower 1.'
The maximum combined stress ratio in the leg is calculated ~ which is less
than the allowable uf 1.33 O.K
Tower Diagonal:
The maximum combined stress ratio in the diagonals is calculated at 0.76 which is
tess than the allowable of L3J..Q.K.
Guy Straud:
The minimum guy safety factor is calculated at..1.22 which is equal to the
allowab]e of 2.00 0 K.
Foundations:
All reactions were compared to the original design values noted on the Rohn
foundation drawings which were furnished to us by your office.
Tower Base:
The base load was calCl.llated to be 240.5] kips yielding an actual bearing pressure
of3450 p.sJ. which is approximately equal to the allowable of 3000 p ..f. O.K.
Antenn.a Support Structures - Guyed and Self-Supporting Towers and A1{Jn.opole.s . Steel FQbricatwn
Str/,J,ctura.i Analy_~is - ]n...~ction . Specifico.tion;oj - Project Monagemettt _ Deta.iling _ P.E. Certification
.
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Au~ 15 01 03,44p
Inner I\nC':hor=
This anchor is adequate for horizontal and vertical loads. No data available
ugarding an.bor shaft.
Middle Antbor:
This anchor is adequate for horizontal and vertical loads. No data available
relll'rdiQg ancllOr .halh
Outer Anchor:
This anchor is adequate for vertical loads but inadequate for horizontal loads. Nil
data availahle rqarding an.hor shafts.
Comml':nt~:
This tower can be corrected to comply with the code as outlined in tbis report as a
620' tower in overall height.
If you require that this tower must require additional antenna loads for a final
height of 700' we recommend that you consider replacing the tower with all solid
galvanized members. We would also recommend a soils report be completed before
erecting a new replacement tower.
If you have any questions please give me a call. Thank you.
Sincerely,
c'I? U1J U'",J'''v0Q~ <:(P')
Les Ehresmann, P.E.
LCElljr/27367
p,3
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Extract of Minutes of a Meeting of the
City Council ofthe
City of Arden Hills, Minnesota
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Arden Hills, Minnesota, was duly held at the City Hall in said City on Monday, the 10th day of
September, 2001, at 7:30 p.m.
The following members were present:
and the following were absent:
Member Grant introduced the following resolution and moved its adoption:
RESOLUTION NO. 01-14
RESOLUTION RECITING A PROPOSAL FOR A
HOUSING FINANCE PROGRAM TO FINANCE AN ELDERLY
HOUSING DEVELOPMENT PROJECT, GIVING PRELIMINARY
APPROVAL TO THE PROJECT AND THE ISSUANCE OF
REVENUE BONDS PURSUANT TO MINNESOTA LAW, AND RATIFYING
THE PREP ARA TION OF A HOUSING FINANCE PROGRAM
(PRESBYTERIAN HOMES BLOOMINGTON CARE CENTER, INC. PROJECT)
The motion for the adoption of the foregoing resolution was duly seconded by member
Larson, and after full discussion thereof and upon vote being taken thereon, the following voted in favor
thereof:
Probst, Aplikowski, Grant, Larson, and Rem
and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted.
if IP~rj,
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1323953vl
RESOLUTION NO. 01-14
.
RESOLUTION RECITING A PROPOSAL FOR A HOUSING
FINANCE PROGRAM TO FINANCE AN ELDERLY
HOUSING DEVELOPMENT PROJECT, GIVING PRELIMINARY
APPROVAL TO THE PROJECT AND THE ISSUANCE OF
REVENUE BONDS PURSUANT TO MINNESOTA LAW, AND
RATIFYING THE PREPARATION OF A HOUSING FINANCE PROGRAM
(PRESBYTERIAN HOMES OBLIGATED GROUP PROJECT)
(a) WHEREAS, in connection with the issuance of the Notes it is proposed that a
Joint Powers Agreement (the "Joint Powers Agreement") be entered into among the City of Arden Hills,
Minnesota (the "City") and the City of Bloomington, Minnesota pursuant to Minnesota Statutes, Section
471.59; and
(b) WHEREAS, Milmesota Statutes, Chapter 462C (the "Housing Program Act)
confers upon cities, the power to issue revenue bonds to finance a program for the purposes of planning,
administering, making or purchasing loans with respcct to one or more multifamily housing
developments within the boundaries of the parties to the Joint Powers Agreement; and
(c) WHEREAS, the City has received from Presbyterian Homes Bloomington Care
Center, lnc. (the "Developer") a proposal that the City undertake a program to finance a Project
hereinafter described, through the issuance of revenue bonds or obligations in one or more series (the
"Notes") pursuant to the Housing Program Act; and
.
(d) WHEREAS, the City desires to facilitate the development of rental housing
within the community; encourage the development of affordable housing opportunities for residents of
the City; encourage the development of housing facilities designed for occupancy by elderly persons;
and encourage the development of blighted or underutilized land and structures within the boundaries of
the City; and the Project will assist tile City in achieving these objectives; and
(e) WHEREAS, Minnesota Statutes, Sections 469.152 through 469.1651, relating to
municipal industrial development (the "Industrial Development Act"), gives municipalities the power to
issue revenue bonds for the purpose of the encouragement and development of economically sound
industry and commerce to prevent so far as possible the emergence of blighted and marginal lands and
areas of chronic unemployment; and
(f) WHEREAS, the Project to be financed by the Notes consists of the acquisition of
approximately 49 cooperative senior housing units in the Gideon Pond Cooperative located at 9901 Penn
A venue South, Bloomington, Minnesota and the refinancing of acquisition and capital costs incurred by
the Developer and affiliated entities in connection with its health care facilities known as the
Bloomington Care Center, an 80-bed skilled nursing facility located at 40l W. 95th St., Bloomington,
Minnesota and the McKnight Care Center, a 208-bed nursing home facility located at 3220 Lake
Johanna Boulevard, Arden Hills, Minnesota. The Developer is the owner and operator of the
Bloomington Care Center and tile Gideon Pond Cooperative units acquired as part of the Project and the
. McKnight Care Center will be initially owned and operated by Presbyterian Homes of Arden Hills, Inc.
1323953vl
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The Developer will be the obligor under the Notes. All facilities will be initially managed by
Presbyterian Homes Management and Services, Inc. The Project will result in the provision of
additional rental housing opportunities to elderly persons within the community; and
(g) WHEREAS, in accordance with Minnesota Statutes, Section 462C.04,
Subdivision 2, the City and the City of Bloomington, Minnesota have heretofore submitted to the
Metropolitan Council (the "Council") a program to finance the Project; and
(h) WHEREAS, a public hearing on the Project was held on the date hereof, after
notice was published and materials were made available for public inspection at the City Hall, all as
required by the Housing Program Act, the Industrial Development Act and Section 147(f) of the Internal
Revenue Code of 1986, as amended (the "Codc"), at which public hearing all those appearing who
desired to speak were heard and written comments were accepted; and
(i) WHEREAS, no public official of the City has either a direct or indirect financial
interest in the Project nor will any public official either directly or indirectly benefit financially from the
Project:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, as follows:
1. The City hereby givcs preliminary approval to the proposal of the Developer that
the City undertake the Project, described above, and the program of financing therefor, pursuant to the
Housing Program Act and the Industrial Development Act, consisting of the refinancing, acquisition or
renovation of housing and/or health care facilities within the City pursuant to the Developer's
specifications and to a loan agreement between the City and the Developer on such terms and conditions
with provisions for revision from time to time as necessary, so as to produce income and revenues
sufficient to pay, when due, the principal and interest on the Notes in the total principal amount of not to
exceed $5,500,000 to be issued pursuant to the Housing Program Act and the Industrial Development
Act to finance the refinancing, acquisition and renovation of the Proj ect; and said agreement may also
provide for the entire interest of the Developer therein to be mortgaged to the purchasers of the Notes, or
a trustee for the holder( s) of the Notes; and the City, acting by and through the City, hereby undertakes
preliminarily to issue its Notes in accordance with such terms and conditions.
2. At the option of the City, the financing may be structured so as to take advantage
of whatever means are available and are permitted by law to enhance the security for, or marketability
of: the Notes; provided that any such financing structure must be consented to by the Developer.
3. On the basis of information available to the City it appears, and the City hereby
finds, that the Project constitutes a multifamily housing development within the meaning of subdivision
5 of Section 462C.02 of the Housing Program Act; that the availability of the financing under the
Housing Program Act and the willingness of the City to furnish such financing will be a substantial
inducement to the Developer to undertake the Project, and that the effect of the Project, if undertaken,
will be to encourage the provision of additional multifamily rental housing opportunities to residents of
the community, and to promote more intensive development and use ofland within the community.
4. In addition, on the basis of information available to the City it appears, and the
City hereby finds, that the Project constitutes properties, real and personal, used or useful in connection
1323953vl
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with a revenue producing enterprise within the mcaning of Subdivision 2(b) of Section 469. 1 53 of the
Industrial Development Act; that the availability of the financing under the Industrial Development Act
and the willingness of the City to furnish such financing will be a substantial inducement to the
Company to undertake the Project, and that the effect of the Project, if undertaken, will be to encourage
the development of economically sound industry and commerce, to assist in the prevention of the
emergence of blighted and marginal land, to help prevent chronic unemployment, to help the City retain
and improve the tax base, to provide the range of services and employment opportunities required by the
population, to help prevent the movement of talented and educated persons out of the state and to areas
within the State where their services may not be as effectively used, and to promote more intensive
development and use of land within the City.
5. The Project and the program to finance the Project by the issuance of revenue
bonds, is hereby given preliminary approval by the City subject to final approval by the City, the
Developer and the purchasers of the Notes as to ultimate details of the tinancing of the Project.
6. All prior actions taken by the City Staff in directing Briggs and Morgan,
Professional Association, acting as bond counsel to prepare a housing progranl for financing the Project
prepared in accordance with the provisions of Minnesota Statutes, Section 462C.03 are hereby ratified,
affirmed and approved.
7. The Developer has agreed and it is hereby determined that any and all costs
incurred by the City in connection with the financing of the Project whether or not the Project is carried
to completion will be paid by the Developer.
8. Briggs and Morgan, Professional Association, acting as bond counsel, is
authorized to assist in the preparation and review of necessary documents relating to the Project, to
consult with the City Attorney, Developer and thc purchaser of the Notes as to the maturities, interest
rates and other terms and provisions of the Notes and as to the covenants and other provisions of the
necessary documents and submit such documents to the City for final approval.
9. Nothing in this Resolution or the documents prepared pursuant hereto shall
authorize the expenditure of any municipal funds on tile Project other than the revenues derived from the
Project or otherwise granted to the City for this purpose. The Notes shall not constitute a charge, lien or
encumbrance, legal or equitable, upon any property or funds ofthe City except the revenue and proceeds
pledged to the payment thereof, nor shall the City be subject to any liability thereon. The holder of the
Notes shall never have the right to compel any exercise of the taxing power of the City to pay the
outstanding principal on the Notes or the interest thereon, or to enforce payment thereon against any
property of the City, except such property as may be expressly pledged for the security of the Notes.
The Notes shall recite in substance that the Notes, including the interest thereon, are payable solely from
the revenue and proceeds pledged to the payment thereof. The Notes shall not constitute a debt of the
City within the meaning of any constitutional or statutory limitation.
10. Subject to final approval of the Project by the City and in anticipation of the
approval by all necessary entities ofthe housing program and the issuance of the Notes to finance all or
a portion of the Project, and in order that completion of the Project will not be unduly delayed when
approved, the Developer is hereby authorized to make such expenditures and advances toward payment
. ofthat portion of the costs of the Project to be financed from the proceeds of the Notes, as the Developer
1323953v1
considers necessary, including the use of interim, short-term financing, subject to reimbursement from
. the proceeds of the Notes, if any, when delivered but otherwise without liability on the part ofthe City.
Adopted by the City Council of the City of Arden Hills, Minnesota this lOth day of
September, 2001.
.
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1323953vl
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.
.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
I, the undersigned, being the duly qualified and acting Administrator of the City of Arden Hills,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes
with the original thereof on file in my office, and that the same is a full, true and complete transcript of
the minutes of a mceting of the City Council of said City, duly called and held on the date therein
indicated, insofar as such minutes related to a resolution granting preliminary approval to the
Presbyterian Homes Bloomington Care Center, Inc. Project.
WITNESS my hand this 10th day of September, 2001.
1323953v1
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.
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 01-15
RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATES FOR
PROPOSED 2002 TAXES PAYABLE
BE IT RESOLVED by the Arden Hills City Council that the following Truth In Taxation Public
Hearing dates, time and places for proposed property taxes payable in 2002 be certified to the
Ramsey County Auditor and that notice of the Public Hearings be published in accordance with
Minnesota Statute.
Public Continuation Hearing
Hearin~ (If Needed) Adoption Hearin~
Date: December 10,2001 December 17,2001 December 17,2001
Time: 6:30 PM 7:30 PM 7:30 PM
Place: Council Cbambers Council Chambers Council Chambers
1245 West Highway 96 t 245 West Highway 96 1245 West Highway 96
Arden Hills, MN Arden Hills, MN Arden Hills, MN
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10th DAY OF SEPTEMBER, 2001.
ATTEST:
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.
.
.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 01-16
RESOLUTION CLARIFYING PROPOSED SUMS OF MONEY TO BE LEVIED FOR
LEVY YEAR 2001, PAYABLE IN 2002
BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of
money be levied for levy year 2001, payable in 2002 upon taxable property in said City of Arden
Hills for the following purposes:
LEVY AMOUNT
BEFORE HACA
CERTIFIED
LEVY AMOUNT
HACA
General Fund
$2,201,002
$2,201,002
$-0-
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10TH DAY OF SEPTEMBER, 2001.
DE
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.t~l'D~ . ~
S PROBST, MAYOR
ATTEST:
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CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING, PAVEMENT MANAGEMENT WORKSESSION
JULY 30, 2001
6:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDERlROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the special
City Council meeting at 6:37 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
City Administrator Joe Lynch, City Engineer Greg Brown, BRW, and
Recording Secretary, Nancy Czajkowski.
Absent:
Councilmember Gregg Larson.
DISCUSSION
Mayor Probst asked for possiblc discussion topics. Councilmember Rem responded with the
following topics: standards, PC! ratings, storm drainage and ponding, street width, curb and
gutter, worst first or neighborhood approach. She suggested beginning with the PCI rating. Mr.
Brown gave a presentation on the PC! rating, how it is used and what it was. After discussion,
the Councilmembers agreed the PCI is the proper rating to use to begin the discussion of a
potential project. They further agreed that they should discuss overlay as an option before a
street reaches the drop off point for replacement. They also noted that options in curbing should
be offered to residents.
Mayor Probst raised the issue of whether lack of curb and gutter should prevent a street from
being overlaid. He directed staff to provide a list of standards to discuss at the next meeting. He
noted the council would go down the list and find out where there is agreement.
RECESS
At 7:28 p.m., Mayor Probst recessed the meeting and reconvened the regular meeting in
the City Hall Council Chambers.
NOTICE OF MEETINGS
The next Pavement Management Meeting will be held Monday, August 13, 2001 at 6:30 p.m. at
the Arden Hills Council chambers.
,
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Mounds View High School
Items to be Completed
Before Student Occupation of Building
Dated: September 11, 200 I
Stahl Construction
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1. Ventilation not adequate; exposed electrical outlets; bare wires; 123 exposed
boxes
2. Main stair enciosure at east wing does not have fire rated doors installed
3. Emergency lighting at exits; none in stairways to library - no lighting at all
4. Verify water piping chlorinate flushed - water at west wing bathrooms comes out
white
5. No lights or hot water in bathrooms at east wing, first floor; appears no water in
urinal traps, smell of sewage
6. Exposed wires in fire alarm box next to main first floor bathrooms, east wing
7. Back entry stairs from library exit not completed, risers over 7", no handrails
8.
Doors to lower level west - hardware not completed - doors not secure
9. Exposed wires in corridor to cafeteria and in kitchen
10. Exposed wires in main level corridor east, next to Room 130, south end corridor
to cafeteria
11. Rear door through Room 140 not secured - exposed wires, no lighting in rear
room
End of inspection. Completed half of corridor main level east wing. Many violations
observed - too numerous to list all. No students to occupy building until ALL items on
lists corrected (lists dated September 6, September 8, September 11).
Call (651) 634-5123 when completed.
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Page 1 of 1
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Mounds View High School
Items to be Completed
Before Student Occupation of Building
Dated: September 8, 2001
1.
2.
3.
4.
5.
6.
7.
8.
9.
. 10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
.
Faculty bathrooms
Water leakage Room 251
Fencing around materials, construction debris - areas not to be occupied
Sidewalks entrances, exits to code
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Barrier around entry stairs and sidewalks at east wing
All construction material minimum 6 feet from roof edge
All exits need to be clear of debris at cafeteria
All construction material to be isolated behind fencing
Exit at library needs to have steps-handrail and panic hardware
Temporary classrooms in cafeteria to have steps, handrail, and exit door
Roofing material to be secure and watertight (all areas)
Exits out of Door #1 0 or Wrestling Gym Door to be clear of all construction
material and have a clearly marked exit route (marked)
Exit out of wood shop to be clear of all construction debris
Dumpster removed from front of exit at rear doors next to gas main
Additional hanger-support added to main gasline at centerline of wall
Exit #3 to have construction debris from roof removed
Front drive at west wing to be accessible-lip at concrete curb maximum y,"
Enclose entire perimeter of front entry addition
Entry light pole bases to be secured-covered
West and east wing stair enclosed at north end needs to be firestopped, doors,
panic hardware, closers - 1 hour construction
21. Room 212 door to new addition to be secured
Page 1 of2
.""^
22. All construction material debris removed from all classrooms and corridors to be
occupied
.
23.
All doors to addition to be secured/locked
24. All corridors cleared of all items
25. All loose wires hanging from ceilings to be secured/removed
26. All restrooms need to be finished to a fixture count equal to existing for both staff
and students
27. All areas in bathrooms to be of an impervious surface to a height of 48"
28. Alarm system, emergency lighting, smoke detectors up and inspected
29. All classrooms to be occupied to have lighting to code; no temporary lighting
30. Lighting in display case - enclosed wire terminations to be in junction box (top
level, near 248)
31.
32.
. 33.
34.
35.
36.
37.
38.
39.
40.
All broken glass repaired
All wires and ceiling grid wires removed or no sharp edges
Exit doors to library need to have working panic hardware at door; roof repaired,
exterior stairs, landing, handrail to code
Room A232 to not be used for experiments
Wire exposed in east wing, top floor to be in box with cover
Any room that is not water tight cannot be occupied
Gym ceiling in stage to be repaired/secured
All rooms need to be cleaned that are to be occupied
No construction to occur while areas occupied by staff/students
Stair enclosures at east and west wing: north ends to have one hour rated walls,
doors with panic hardware, closers
41. All items pertaining to list for teachers dated September 6, 2001, to apply
42. ALL items need to be completed by September 9,2001, by 3:00 p.m.
.
Page 2 of2
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~Septemb_er 6, 20_Qt
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Mounds View High School
1900 Lake V alentine Avenue
Arden Hills, MN 55112
Re: Mounds View High School (MVHS) Construction
1900 Lake Valentine Avenue
Arden Hills, Minnesota
Following are the minimum requirements of "life safety" to be operational before staff ofMVHS
occupy the building:
J.
Provide a fully functioning alarm system throughout to include:
A. In all newly remodeled spaces, smoke detection to code, illuminated exit signage,
and emergency lighting.
B. Illuminated exit signage throughout remainder of building to code.
C. Emergency lighting to be located at north end of corridors in existing unaltered
areas of corridor C114, C202, and E203.
2. Provide mechanical ventilation to all areas to be occupied to code.
3. Provide a minimum number of restroom facilities with handicap accessibility to match
existing count to code.
4. Provide accessible entrance and route to all spaces to be occupied.
5. Obtain temporary approval from electrical inspector to occupy building.
A. All electrical service boxes, junction boxes, openings, etc., to be covered to code.
B.
All wires hanging from ceiling to be above 7 feet (minimum height).
City of Arden Hill, . 4364 We't Round Lake Road Arden Hill" MN . 55112-5794
Phone 165]) 634-5]20 . Fax: (651) 634-5137 www.ci.arden-hill,.mn.u,
,........~ ,"-
.
Mounds View High School
September 6, 200l
Page 2
6. Provide detailed plan indicating all areas not to be occupied and how they are to be
secured (with City approval).
7. All construction materials, debris to be removed from all corridors.
8. All broken glass, or obvious safety issues to be removed.
9. Provide information that all staff has received instruction as to exiting, emergency
procedures, and areas not to be occupied.
10. All tripping hazards, uneven floors to be removed.
11. All handrails to be installed to code in all areas.
12. All areas that have or may be deemed structurally unsafe by ATS&R to not be occupied.
.
13.
Provide two fireman at all times building is occupied for fire watch until either sprinkler
system is up and operational or all penetration-fire ratings, doors have been installed.
While this list tries to be as inclusive as possible, this list may not include other issues that may
anse.
Sincerely,
'19M-)JJJ
Dave Scherbel
Building Official
City of Arden Hills
DS/jg
cc: Eric Nordeen, Lake Johanna Fire Department
Scott Everson, Stahl Construction
Jon Nisja, State Fire Marshal
Carl Colmark, Mounds View High School
Joe Lynch, City Administrator, City of Arden Hills
.
,
.
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. MINNESOTA DEPARTMENT OF PUBLIC SAFETY
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Alcohol &
Gambling
Enforcement
Bureau of
Criminal
Apprehension
Capitol Security
Center for
Crime Victims
Services
Driver & Vehicle
Services
.
Drug Policy &
Violence
Prevention
Emergency
Management!
Emergency
Response
Commission
State Fi ra
Marshall
Pipeline Safety
State Patrol
Traffic Safety
MlN}.'ESOTA
PUIIUCSAn:T\'
.
State Fire Marshal Division
444 Cedar Street. Suite 145. St. Paul, Minnesota 55101-5145
Phone: 651/215-0500 FAX: 651.215.0525 TTY: 651/282-6555
Internet: http://www.dps.state.mn.us
August 2, 2001
Mr. Bob Thunnes
Stahl Construction Company
5900 Rowland Road
Minnetonka, MN 55343
L eifel" ~Y"4W1
S1wf~ ; /;'( ~(~.,.
RE: Mounds View High School
Dear Mr. Thunnes,
This letter is a follow-up to our site visit and meeting this morning at Mounds View High
SchooL This tacility is undergoing an extensive renovation project consisting of a major
addition to the existing school building. In addition, almost the entire interior of the existing
building is being renovated. Specifically, here are some of the project's components that
appear to affect fire and life safety:
. New heating, ventilation and air conditioning (HVAC) systems,
. Major electrical renovation,
. Fire- rated exit corridor construction,
. Fire separation wall installation (area separation walls per UBC for the addition),
. Additional classrooms and assembly areas (commons, cafeteria, auditorium),
. Fire sprinkler system installation,
. Fire alarm system upgrade.
The project was originally planned in phases over a multi-year (two year?) period. In an
earlier agreement with the Arden Hill Building Official Dave Scherbel, all student areas
would be completed and sprinklered prior to school opening. It now appears that this will
not happen.
Part of this project included the City of Arden Hills extending a water line across some
adjacent properties to improve the dead-end lines. The "looped" water main will greatly
increase the available flow. The City is involved in easement negotiations with one of the
property mwers so it is not known when the water supply upgrades will be made (this
project may be delayed until winter). This improvement is critical to the proper operation of
the sprinkler system
We are concerned that the work will not have progressed far enough by school opening to
allow for student occupancy. The following are the minimum requirements for student
occupancy of this building:
EOUAL OPPORTUNITY EMPLOYER
,
.
Mounds View High School
August 2, 2001
page 2
.
. The fire alann system must be installed and operational includingsmoke detection throughout the egress
system and indicating appliances (i.e. horns); this is the minimum allowed by the fire code for existing
schools,
. Construction barriers must be installed and maintained hetween the areas where work is taking place and
where there is student occupancy,
. Exit sigItage must be provided,
. Emergency lighting must be provided,
. The fire extinguishing system for the kitchen hood system must be operational prior to cooking,
. A revised egress piJIn must be developed. It appears that a substantial part of the exit capacity for this
buildinlt has been "J;m;n atell The only exit doors are at the end of the corridors. These exits would greatly
exceed travel distance and are probably not adequate to accommodate the number of persons in the building.
TelIlj10rary egress facilities will need to be provided if the exiting egress capacity is not adequate,
. No work can take place in classroom or egress spaces while students occupy these areas. There can be no
nh,:tmctinn.to-egr"'. (includingmechanical ecnripment and tools) and no cuttin&.welding, or similar open
flame processes can take place while school is in session,
. The school district should develop a conting!l1lcy plan on how to conduct school if this building does not
meet these minimum fire safety issues by school opening.
This.iS-unajl)uenm.'atioILproiect that will greatly enhance fire and life safety when completed. Until that time,
we have major fire protection and construction concerns. We understand that all of the related work (ie.
. ;n sl911.t;nn of suspendes:l ce~ etc.).fOLthe final sprinkler system inslJl11ation 1l18)\ not be completed by the
time of student occupancy.
The requirements outlined above are no different than the minimum fire and life safety requirements for an
existing school and represent the fire protection features that existed in the school prior to the commencement
of this project.
The contractor and/or architect should provide the building. and fire officials with a schedule for completion of
the fire and life safety issues.
Thank you in advance for your time and consideration. If you have any ~uestions or need additional
information, please feel free to contact me at (651) 762-0883.
Sincerely,
r~
Jon Nisja, Supervisor
cc:
.
Mr. Tom Fabick, ATS&R
Mr. Dave Scherbel, City of Arden Hills
Mr. Phil Allmon, Safety Administrator - DCFL
Mr. Carl Colmark, Mounds View Schools
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
PRIORITIES:
1. Prevent fires from starting,
2. Maintain egress paths,
3. Assist in notification and evacuation of occupants.
I.{. CO('~+ y\r~ \:JQ,yt:: (9//)
L I r _ \ I-l '-e- J.- ., I LV' r~ to's In Ft.Q iJ OHi'C-.c.-
7f\ /"tUfd. ct-1:"..J...... I wo-vv~ EQUAL OPPORrUNITY EMPLOYER
Alcohol &
Gambling
Enforcement
Bureau of
Criminal
Apprehension
Capitol Security
Center for
Cri me Victi ms
Services
Driver & Vehicle
Services
Drug Policy &
Violence
. Prevention
Emergency
Management!
Emergency
Response
Commission
State Fire
Marshall
Pipeline Safety
State Patrol
Traffic Safety
MINNESOTA
PUIlUClIAYrTY
.
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State Fire Marshal Division
444 Cedar Street, Suite 145, SI. Paul, Minnesota 55101.5145
Phone: 651/215-0500 FAX: 651.215.0525 TTY: 651/282-6555
Internet: http://www.dps.state.mn.us
rnillffi~u
FIRE WATCH GUIDELINES
Mounds View High School
DURATION: From September 6,2001 until automatic fire alarm system is
completely installed and operational and egress system penetrations are corrected.
TIME OF OPERATION: During normal student and staff occupancy hours;
approximately a7.e6 until 15:00 hrs.
oWS
MINIMUM STAFFING: Two (2) firefighters trained in incipient firefighting;
recommend that personnel be certified as Firefighter II or higher.
COMMUNICATIONS: Be able to have rNo-way communication wiih each other and
Ramsey County Dispatch Center (911 or 484-3366).
DUTIES/RESPONSIBILITIES:
1. Ensure that egress paths are clear of obstructions and identified,
2. Assist with the orderly evacuation of occupants in the event of a fire or similar
emergency,
3. Conduct firefig!1tingduties of an incipient nature; personnel are not expected to
conduct interior structural firefighting beyond what can be extinguished with
portable fire extinguishers,
4. Inspect construction work being performed (especiallyhot work) to ensure that
proper safety precautions are being followed,
5. Continually monitor the building}or obstructions or possible delays to egress,
6. Continually monitor the building for fire hazards (open flames, electrical hazards,
etc.),
7. Inspect fire protection equipment (sprinkler valves, fire alarm control panel, and
portable fire extinguishers) at least daily,
8. Observe fire evacuation drills and make recommendations for improving their
speed or efficiency to fire marshal.
q, 'Be- W-eDl,rl"'~ h",.rd. \r!ort:; ~.... c.c"s+rtl".fi"d/l C\reo.S,
EMPLOYER: PerS'onnel will be actinQ..as independent contractors to Stahl
Construction and/or the Mounds View School District. The Lake Johanna Fire
Department and the State Fire Marshal Division are not responsible for any type of
workers compensation, insurance, or benefits
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Sundav 9/9
Mike D. Ryan
Paul Benkufski
Mondav 9/10
Jim Jensen
Matt Sather
Tuesdav 9/11
Jim Jensen
Paul Benkufski
Wednesdav 9/12
Matt Sather
Paul Benkufski
.
Thursdav 9/13
Jim Jensen
Matt Sather
Fridav 9/14
Jim Jel1sen
Matt Sather
.
Fire Watch M.V.H.S.
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LOWER LEVEL
Rooms 02 1 -029, nOliheast cxit
Rooms 050-059, north exit
Annexes A&B exit to area between portables
main parking lot
Ryder parking lot
Ryder parking lot
FIRST FLOOR
Rooms l55-l59 northeast exit
Nurse/Health Office, northeast exit
Boys' locker Room, door outside locker room
Girls' locker room, west exit
Rooms 140-l46, exit through cafeteria
Rooms 130-139 east exit
Rooms l2l,l22,123,124 exit through cafeteria
Rooms 125, 126, l28 exit downstairs, northeast exit
Ryder parking lot
Ryder parking lot*
between annexes
new stafflot( side)
new stafflot( side)
new stafflot(back)
new stafflot( back)
main parking lot
SECOND FLOOR
Rooms 250, 251,
exit downstairs to boys locker room exit outside annexs
.
Rooms 252, 253 254, 255, 256, 2"57 exit downstairs, north exit Ryder parking lot
Rooms 260,261,263,264 exit down south stairs, through south exit outside annexs
Rooms 248, 246 exit downstairs, to boys locker room door outside annexs
Rooms 240-245 exit downstairs, through cafeteria new staff lot
Rooms 22l -238 down southeast stairs and out southeast exit (near computer lab)
to new stafflot
Rooms 222-228 exit downstairs, through north exit, main parking lot
IMC exit down east stairs ( in library and out east exit) new stafTlot
* students with health concerns should be directed/escorted to the Ryder lot)
Support Staff Assignments:
Jan Swanson exit with study hall students and assist with crossing to Ryder
Richard Stanton exit lower level and monitor main parking lot
New Admin. Para exit and monitor new staff lot
Nick Nitti- assist with traffic as students cross to Ryder, then monitor main parking lot
Tracy Maxwell report to main lobby to direct students to exits. When building is empty report
to Ryder parking lot
Mark Tateocian supervise students and communicate with staff in the main parking lot and
new stafflot
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MelInda B. Hunt
1986 Glenpaul A venue
Arden Hills, MN 55112
(651) 636-7752
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September 10,2001
City of Arden Hills
4364 West Round Lake Blvd.
Arden Hills, MN 55112
Dear Mayor of Arden Hills and City Council Members;
I'm writing to you in order to address the contents of an Arden Hills memo from Michael Cronin to Joe
Lynch, dated August 21, 2001, Subject: Presbyterian Homes Lake Johanna and New Brighton Road. (See
Attachment.) This memo references the potentIal development of the property triangle located at the corner
of New Brighton Road and Lake Johanna Blvd. While there has been no official Arden Hills case number
assigned to identify this project the memo shows there has been considerable discussion of how this land
could be used.
While I wholeheartedly support the development of this parcel to make it a more appealing eotrance to our
community I do have concerns regarding one of the items being considered. I'm referring to step number 3
listed under project status that suggests extendIng Glenpaul through to Lake Johanoa Blvd. and eliminating
the New Brighton Blvd. intersection with County Road D. The diagram on the back of the memo further
illustrates this intent.
I would like to go on record in opposition to any plan that would potentially increase traffic 00 Glenpaul
Avenue. (Many drivers coming down New Brighton Road today avoid the stop sign and traffic on Co. Rd.
D by using Glenpaul as an alternate thoroughfare to access Cleveland and 35W. It doesn't take a rocket
scientist to realize that the street re-routing changes being considered would only serve to increase the
number of drivers osing Glenpaul Ave. to reach Clevelaod aod points beyond.)
1'm not the only resident on Glenpaul concerned about the outcome of this development. There are many.
But, today, I can only speak for myself. As a homeowner on Glenpaul who would be directly impacted by
any traftie re-routing this proposal may create, I am urging the members of Arden Hills City Council to
please insist that any development plan on this corner not create a traffic hardship upon the residents of
Glenpaul Avenue.
At this tIme I'd also like to make a gesture of goodwill to Arden Hills by offering to votunteer my time and
services to help maintain a landscaped plot on this corner if that is an alternate plan the City would pursue.
Thank you for your time and consideration in this matter.
Sincerely.
11~;~_ 'd:>.-l-h~
Melinda B. Hunt
Attachment
Cc; Dan LIndh
CEO, President
Presbyterian Homes
3220 Lake Johanna Blvd.
Arden Hills, MN 55112
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~~HILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 21, 2001
TO: Joe Lynch, City Administrator
FROM: Michael Cronin, Planning Consultant
SUBJECT: Presbyterian Homes
Lake Johanna and New Brighton Road
On August 14, Chuck Fullmer, the Development Consultant for Presbyterian Homes, met with
Dave, Terry and I, about the potential development of the parcel outlined on the attached map.
Presbyterian Homes seems to be taking the development route, no mention was made of the
development that did the properties across County Road D in Roseville, and they seem to want to
repeat the success they are having with a large mixed use development they are doing in
Stillwater.
As of August l4, this is the status of the project and the next steps:
1. Presbyterian Homes owns 3151 at the corner of New Brighton Road and Lake Johanna
Boulevard.
2. They have talked to everyone except 1850 Glen Paul about selling and they have been
positively received.
3. The county traffic people are excited about eliminating a five-way intersection and
extending Glen Paul through 3163.
4. There is a survey of this project in the planner's office.
5. They will test development alternatives and get back to us before talking to the Council
on neighbors.
6. At this time, no units in this development would provide assisted living services.
cc: Terry Post, Dave Scherbel
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~~HILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE: August 21, 2001
TO: Joe Lynch, City Administrator
FROM: Michael Cronin, Planning Consultant
SUBJECT: Presbyterian Homes
Lake Johanna and New Brighton Road
On August 14, Chuck Fullmer, the Development Consultant for Presbyterian Homes, met with
Dave, Terry and I, about the potential development of the parcel outlined on the attached map.
Presbyterian Homes seems to be taking the development route, no mention was made of the
development that did the properties across County Road D in Roseville, and they seem to want to
repeat the success they are having with a large mixed use development they are doing in
Stillwater.
As of August 14, this is the status ofthe project and the next steps:
1. Presbyterian Homes owns 3151 at the corner of New Brighton Road and Lake Johanna
Boulevard.
2. They have talked to everyone except 1850 Glen Paul about selling and they have been
positively received.
3. The county traffic people are excited about eliminating a five-way intersection and
extending Glen Paul through 3163.
4, There is a survey of this project in the planner's office.
5. They will test development alternatives and get back to us before talking to the Council
on neighbors.
6. At this time, no units in this development would provide assisted living services.
cc: Terry Post, Dave Scherbel
1
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