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HomeMy WebLinkAboutCCP 09-12-2001 \; ! I : . . . ~ ~~HlLLS AGENDA f~llE SPECIAL CITY COUNCIL MEETING, PAVEMENT MANAGEMENT PLAN CITY HALL COUNCIL CHAMBERS WEDNESDAY, SEPTEMBER 12, 2001, 5:00 P.M. City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 5:00 P.M. 1. Call to Order 5:00 P.M. 2. Approval of Meeting Agenda 5:05 P.M. 3. Discussion a. Agreement on Outcomes of Meeting b. Outcomes c. Process/Schedule I I :55 P.M. 4. Adjourn HP Laser Jet 3200 (I;]@ CITY OF ARDEN HILLS 6516345137 SEP-7-2001 10:39AM i n v e n t Fax Call Report Job Date Time Type I dent ifi cat ion Duration Pages Result 26 9/ 7/2001 10:30:07AM Send 9.6123701378 0:45 I OK 27 9/ 7/2001 10:30:58AM Send 9.7634219511 0:45 I OK 28 9/ 7/2001 10: 31: 48AM Send 9,6516286833 0:44 I OK 29 9/ 7/2001 10:32:38AM Send 9,7637060891 0:00 0 Busy 30 9/ 7/2001 10:34:05AM Send 9,7637060891 0:46 I OK 31 9/ 7/2001 10:34:56AM Send 9,6516333846 I: 08 I OK 32 9/ 7/2001 10:36:09AM Send 9,6512285268 0:39 I OK 33 9/ 7/2001 10:36:53AM Send 9,6512279371 0:32 I OK 34 9/ 7/2001 10:37:30AM Send 9,6514821262 0:33 I OK 35 9/ 7/2001 10:38:08AM Send 9,6512669301 0:39 I OK 36 9/ 7/2001 10:38:53AM Send 9.6516461220 0:45 I OK . . CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING PAVEMENT MANAGEMENT PLAN DISCUSSION SEPTEMBER 12, 2001 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, mayor Dennis Probst called to order the special City Council meeting at 5:50 p.m. Present: Mayor Dennis Probst, Council Members David Grant, Gregg Larson, Lois Rem, City Administrator Joseph Lynch, City Accountant Terry Post, Parks & Recreation Director and Acting Public Works Director Torn Moore, Greg Brown from BRW. Absent: Council member Aplikowski. PAVEMENT MANAGEMENT PLAN DISCUSSION . Council first discussed the map that was presented by Greg Brown ofBRW, identifying four different types of streets: commercial collector, residential collector, local and special cases. Council agreed with the designations of the different street types. Council requested that the width designations be taken off. Council member Grant left at 5:43 p.m. and returned at 5:55 p.m. Council then began discussion about definition of the types of streets. As indicated on the map, the commercial collectors were designated as 32 feet, the residential collectors had no specific width designation, the local streets had 28 foot minimum width designation, and the special case streets had no width designation. Lynch presented information he had received from the interim City Planner Michael Cronin talking about the improvement project being a planning process and perhaps looking at the designation of the streets in a slightly different fashion. Cronin suggested that the street types be nan1ed and defined according to their function for planning purposes rather than transportation purposes. A commercial road would provide access to the residents and institutions on that street and provide a route tlrrough the neighborhood for residents of other streets as well as a route on the boundary or through the neighborhood for residents of other neighborhoods including those without an origin or destination along that street or in the neighborhood. Most users have neither an origin or destination on that type of street. . A neighborhood street provides access to the residents on that street and provides a route through the neighborhood for residents of other streets. Many users have neither an origin or destination on that street. . ARDEN HILLS CITY COUNCIL PMP DISCUSSION - SEPTEMBER 12, 2001 2 A residential street provides access to the residents on that street. Almost all trips have either an origin or destination on that street. The Council agreed on the definitions with the community collector street taking the place of the commercial collector, the neighborhood street taking the place of the residential collector, the residential street taking the place oflocal designated streets, and special case roads remaining as indicated. The Council then began to discuss how to determine establishment of widths of each of the newly described streets. Former commercial collector streets had been identified as 32 foot streets, and Council agreed that because this was a street that would contain the most traffic and have the highest ADTs they were satisfied that it should have a minimum 32 foot width designation. The former local street had a 28 foot width indicated and the Council was comfortable that the new residential designated streets should continue to have a 28 foot width indication, but that existing street width is a consideration for either expansion or reduction. . The neighborhood street, formerly the residential collector street, was of a type which would serve a function in between the community collector and residential street and there was much discussion ahout whether it should contain a range of widths 28-32 feet, should contain a maximum width no greater than 32 feet, or should indicate a recommended width such as 32 feet. The Council did not come to consensus on this and in presentalion of the Pavement Management Plan, the Council will need to vote on the width designation for neighborhood streets. The special case streets were indicated to be everything from cul-de-sacs to alleys to short segments of roads containing less than a half dozen homes. The Council did agree that the width of the street is measured from the inside curb to the inside curb, or face to face, which contains the curb gutter section. The Council then discussed curb and gutter options. There was agreement that concrete edge strips would not be an option on community, neighborhood, and residential streets. It would only be considered in special cases. The Council also agreed that concrete curb and gutter will be specified without specific types being mentioned for each of the four designated streets. The Council agreed that if putting in curb and gutter for the first time the streets would have to be reconstructed. If an option is available for a project without curb and gutter, overlay should be considered. . The Council then went on to discuss the type of street. The goal of the Council is to make sure that road restrictions can be removed from all ofthe streets throughout Arden Hills. Greg Brown talked about the design standards that most streets would be designed and . ARDEN HILLS CITY CQUNCIL PMP DISCUSSION - SEPTEMBER 12, 2001 3 constructed to a 9 ton standard. The construction cost differential between a 7 ton and 9 ton is minimal. Council talked about striping streets and consensus was reached that there would be no striping except on community collector streets. Council member Grant left at 8:16 p.m. . Council next discussed how to proceed with determination of selection ofprojccts or areas to either construct, mill and overlay, or recycle. Council talked about issues to look at which include infrastructure repairs and replacement, storm drainage installation or repair, length of the road, curb and gutter, whether or not the road contained existing concrete curb and gutter, water quality improvements that might be obtained. They also agreed that the following six items should be considered in determining what projects the City will do in what areas with the pavement condition index bcing the baseline or first order of evalnation. The six items are: I. Pavement condition index (PCI) 2. Curb and gutter (existing or new) 3. Storm drainage 4. Water quality improvements 5. Infrastructure repairs or installation (sewer and water) 6. Other factors would include special needs, opportunities to do cooperative projects with the County, petition for street improvements, emergency situations, funding availability. The Council then discussed the process, everything from identification of specific areas, lowest rated streets to attempting to do streets on an area basis for economies of scale. Council discussed several different areas in the City that contain the lowest rated streets as well as gcographic areas that represented some ofthe lowest rated streets, presented other special situations for access and the possibility of work that had been previollsly done. Council member Grant returned at 8:55 p.m. . Council then talked about the communication process and identification of areas for improvemcnt. The Council wanted to concentrate on all forms of communication to the residents and the City at large once a project was identified. The staff and Council should mect with the neighborhood as soon as possible and present the concept of either reconstruction or mill and overlay of the streets and ask the residents to identify other associated problems or specific concerns that they would like to see addressed in the project. Ideally Council would like this to occur at least one year in advance of a project. Council indicated that they would like to consider mill and overlay project for the year 2002 and a reconstruction project for the year 2003. Council directed that the Assessment Manual be copied and presented with the Council packet for the September 24,2001, . . . ARDEN HILLS CITY COUNCIL PMP DISCUSSION - SEPTEMBER 12,2001 4 City Council meeting, with the draft of the Pavement Managemeut Plan, as discussed and agreed to by consensus this evening. ADJOURN The meeting was adjourned at 9:20 p.m.