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Home My WebLink AboutCCP 12-17-2001 ~, :y~, l. . .. . . 4:45 P.M.' .'..'1. 4:45 P:M. 7:00P.M. 7:30 P.M. ,~" . "~...'''.''''.,.".'.~' . ( ;.1,- . ," . ....' .;~ . .. 'AGlNDA.:;, c. . . Ullf(l.OUNCIL woaDU$.ION .' , Cn:t~.;l~1!45 W"Higkway 96 M:~AXt~ 17, 2OO~4:45P.M. - \ .' CaJltoOrd..: . 1. . StaR'Dti'h if.a'UiJ:>.._ :""". ".,- . . a. C,!., ..-P*'..,meat ;1) :~...~~ )> TCAAP~ > Comprehensive Stu.~l""'. Plim b. F"'J~.,.)).~m-t 1)2002 Bu.... a. . OpeoDisaJssioD . ..> Con:ummity Events ' )> Park Capital )> Recreation'~.' b.l"~ e.CIP 1) .:teen. Fee Sdled1llehiew e. Publk Works Department 1) Dl8w hill a" ontinall(e eonskleratioD b. J\.fIRlmnm watel'lI1IPJiIy Ievtel d. A~ Deparimeat. 3. . CelUldl ClllD1lHlllD 4. AdjourD The above U-mat~~~1qlhQfissue~' iV', . Tentative December Meelin!! Schedule I, Meeting dates, times and locations are subject to cbange. Please contact City Hall for the most current schedule Dec. 5 Dec. 10 Dec. 10 Dec. 10 Dec. 17 Dec. 17 Dec. 18 Dec. 20 . Dec. 24 Dec. 25 Dec. 26 Dee. 26 Planning Commission 7:30P.M. Truth in Taxation Hearing 6:30 P.M. Codification Hearing 7 :30 P.M. Counell Meeting 7:30 P oM. Counell Worksessiou . 4145 P.M. . Special Council Meetin& 7:30P.M.. (Final Year-End Buainess - (.Immediately Following Council Worksession) Parks & Recreation Committee 6:00 P.M. Operations & Finance Committee 7:00P.M. , Holiday Holiday Communications Committee CANCEL Couudl MeetiBg (Wednesday) CANCEL ~ Tentalive Januarv Meetlll"~uIe Meeting Dates, times and locations are subject to change. Please contact City Hall for the most current llcbedule. .( J~I January 2 . J~2 J~9 J~14 J~21 J~22 January 28 HmUlay C'''''''''''ni<o..tions.QJ......,...... ..' '1:00 AM. Orga~Meetl..7:~l'oM. . Planning en........!I$inn 7:30 P.M, Coundl MeetInc . .7:30 P oM. HIIlJiMp Co.... WerilllMlldon (TfIIiIsy) COOBdl MeetiJll: . 4~4S P.M. 7:3OP,M. ilUld81U1l ",... (io ~ ~ r ~ lIUNItIIq.f ~'., .:.,."".,... . :5\' - -- ~ I DRAFT EN HILLS [j@]~~@ @V ~@rnJ~@rnJ~~ Overview Historical Developments Recent Developments Requested Action Maps A. Base Map B. Aerial C. Arden Hills TCAAP Reuse Master Plan D. Contamination Areas E. National Guard Proposed Acquisition Map F. Arden Hills Proposed Acquisition Map G. Composite Map Appendices A. Maps A-G (Full Size) B. Final Recommendations of the Vento TCAAP Reutilization Committee C. Arden Hills TCAAP Reuse Master Plan City of Arden Hills 2 f"/'"', ,-- F'r",::{ ~' ~;'~', 3 4 5 6 7 9 TeAAP Briefing . ~ . . . ~w@~w~@w O.'R' /\ , ,'-"tI!''''\;; ~ . . TCAAP occupies 2,37D acres in the City of Arden Hills. This represents about 38% of the City's total land area, or nearly 4 square miles. . The site is owned by the federal government and is under the jurisdiction of the U.S. Army Ammunitions and Chemicals Command within the Department of Defense. . The southern and western portions of the site are dominated by relatively flat land that drains directly into Rice Creek, which crosses through the northwest corner of TCAAP, The center of the site is dominated by a kame, a glacial sand deposit that is the highest point in Ramsey County. The northeast and eastern portions of the property contain extensive wetlands. City of Arden Hills 3 TeAAP Briefing . lXJ ~~~@uD@@)~ ~@w@u@~rnru@rnJ~~ f'ORAFT History Leading to the Establishment and Adoption of the City of Arden Hills TCAAP Reuse Plan 1941 1942 1976 1978 1981 1982 1994 1995 Site acquired by the Federal Government. TCMP begins operation by by producing conventional ammunition and weapons components, Production facilities placed on standby status after supporting Army needs during World War II, the Korean Conflict, and the Viet Nam conflict. U.S, Army Toxic and Hazardous Materials Agency Report #129 indicated that contamination would be contained on the site. Solvents were discovered in off-site groundwater wells, including municipal wells supplying the City of New Brighton. The New Brighton/Arden Hills Superfund Site, which consists of a 25 square mile area that includes TCMP and the groundwater plume, was added to the National Priorities list. Fourteen Superfund Sites are located within the TCMP area. Congressman Vento appoints the TCMP Reutilization Committee in the summer of 1994. This group is charged with developing a community based reuse plan for the site. Representatives from the cities of Arden Hills, Mounds View, Shoreview, and New Brighton, as well as Ramsey County, organized labor, environmental groups, and the State of Minnesota participated in the process. By Spring of 1995, the Reutilization Committee had gathered a large amount of information, but still only had generalized conception of how the site might best be utilized. Two proposals were explicitly rejected, In Spring of 1995, the Prairie Island Band of Mdewakanton Sioux expressed an interest in acquiring the site for Native American housing and a gaming facility. Given the level of interest in the property, the City of Arden Hills convened a TCMP Reuse Task Force. A consulting team including Camiros (a planning consulant); Short Elliot and Hendrickson; and Larkin, Hoffman, Daly, and Lindgren were retained to facilitate the work of the Task Force and to prepare a TCMP Reutilization Plan. After several meetings, the Arden Hills TCMP Reuse Task Force presented four concepts to the Vento Reutilization Committee. In an effort to build support for a single reuse plan, in Fall of 1995, the Vento Reutilization Committee essentially endorsed the Arden Hills plan with a few modifications. The land use element of this plan is highlighted in Map B. City of Arden Hills 4 TCAAP Briefing . ~@@@[ill~ mJ@w@~@~rnm@rnJ~@ DRAFT Since the adoption of the Arden Hills TCMP Reutilization Plan, the following has transpired (not necessarily in chronological order): . Government Services Administration holds meeting at TCMP to discuss possible scenarios for property reuse and redevelopment. . US Army Reserve applies for acquisition of area at the southwest corner of the TCMP property, . City of Arden Hills responds with request postpone decision on US Army Reserve request for property acquisition, . Minnesota Army National Guard applies for license to use portions of the TCMP site for training & mission objective accomplishment (Phase I, II, III, IV highlighted on Map D) . City of Arden Hills meets with Army National Guard to discuss possible realignment of property acquisition areas consistent with the TCMP Reutilization Plan, . Minnesota Army National Guard completes Natural Resources Plan for those areas it plans to acquire through license process, . City of Arden Hills meets with Representative McCollum, Department of Army, Minnesota Army National Guard, and US Army Reserve to tour TCMP and discuss process for property excess declaration. Introduction of desire by City to acquire portions of the TCMP property by legislation. . City of Arden Hills meets with Minnesota Army National Guard again to clarify position with regard to boundary lines, property acquisition, and cooperation on athletic and recreation field deveiopment. . Friends of Ramsey County Parks meets to discuss desire to acquire Rice Creek Corridor on the northwestern comer of TCMP. . Developers contact City to indicate desire to develop/redevelop TCMP City of Arden Hills 5 TCAAP Briefing . ~@@]O!J@~~@~ ~@~D@[JU DRAFT City of Arden Hills 6 TCAAP Briefing [M]@)~~ DRAFT j '---......-=..-....- .~ I L~__~_- "" 'Ali.pr"lm: Tia:aP ............. ' A i , - ',-, => i -~,- ---.-J Map A: TCAAP Base Map Map B: TCAAP Aerial Highlights general features af TCAAP Highlights natural and built elements af TCAAP ~-"- 1~=:=~ '.__ " ~ . "f;.;;:_.,,":, t~':~,l~:"",;,~I~~;~~i! 'I ,,,,..,..,-=,~( '....j 1'~"!"j~~:~M,_i':~' ---)\ i:2,.~~~;Kj~. ':~::"':"~\:'''' L "i-.-~'ili i' .d'..';"".. ;-.''ifii: " !. 'I I~:::~,f l?'6:,.."tf-(\J(\._ ~ \'';,.<" "-~ ,~.. ',1", .... --! ", '" il ~~~:,;;'\;~'~)~;:0~o[J~\~jl t,-~~......._..."..",....._,~,...~.",..- tf_. . '~"<,- ' :-'^-'>;f~U.,\.;t~J)7:,,;'2i: I- :: ",~~,:rrb-- ji ~~ <-u':'r"- ! t=-_ . _._.,,-~ :.,,;; - Map C: Arden Hills TCAAP Reuse Plan Map 0: Contamination Areas Master land use plan deve/aped by the Arden Hills TCAAP Reutilizatian Cammittee Identifies designated EPA Superfund Sites an TCAAP. City of Arden Hills 7 TCMP Briefing H@J~~ -.-- "",,_<0.__ ",,--'''-- - },"8.pn.:\Hi'" A_HIi':;'p""f""'$04 p-rty~_.. . :J- ,',-'",- i#<'~__~ c::::::,..... Map E: National Guard Proposed ACQuistion Map Map F: Arden Hills Proposed ACQuisition Map Outlines current and proposed leasing of the Minnesota Army National Guard. Outlines proposed area to be acquired by the City for recreational and development/redevelopment purposes '.. :, ,J .. '""~~~:;;:-'-f-'~:~--' .,i!!i . ~ ,-~,'",nl -,I' ..<....."",,} u ',' -":"1 19::-.::-.:::.... lZl_,,_<_ t:~o._._ "'>\P;\illii.< re... C:"",-","IlIl_.. ~ -_..-.:._:.:.:: = j Map G: Composite Map Compilation of Maps C-F outlining acquisition and land use differences between various agencies. City of Arden Hills 8 TCAAP Briefing ~[IDW@[ID@j~@@~ DR;C;tFT City of Arden Hills 9 TCAAP Briefing f ~g t";, f"""r' .....fr\J~t'. i Do .01 0 ZI5Jol DOD[ D["I80[ ~..--~-- ~.,.~ i,' ___o_~" ~=" ....... ...'..... -, .., ....... . . . .. .. ...; ~ .... "'1"'0...' . ~ " " '" ," . , ," o' ," , ~ Marsden Lake z ,; .it c: o C, c: 'x " ...J ;? . ~ ....c.. ..."'0 C111!1 ..!i! ~ ~ Ii",,, I Building N Road Edge N Railroad N City Limits Water ~ -A~ HILLS TCAAP Base Map ~ N o 750 1500 2250 Scale in Feet , b-i:lfas'ourCEl:"Ramse"y.COuntY:cHy'-6TArden'Hi"iis.'--'.'--',.- DR.. /!j, ~,.' .... ~" I e ~ ~A~.HILLS TCAAP Aerial Map ~ N o 750 1500 2250 e . Scale in Feet '-"DataSouree-:'"RamseyCountY":-C1tY"oTAtden'"RHrs----"---_......______..__m__..__.___.____...__ f"';'-'i;",F~' j,'; U', 'f" ."'. " ."{ '. '\;C. k~. ....... 'c"~~~~.."-'~~---~"--''''-- -~;i~~f;T!fI.1 ,:--'~-""7-7:"":;:'~~~;:::~.t".~'"""~'._.--'~~"~-;'-; SITE 129-5 Marsden Lake D Building Road Edge Railroad City Limits Water ~, AI~~ HILLS TCAAP Contamination Areas ~ N o 750 1500 2250 [!i) Contamination Area Data Source: Ramsey County, City of Arden Hills . . e ~'IL:~ /' ~ [\.,~, . < .. < .. < ......LJ...County, Road J"W.. Mansden Lake D Open Space D Joint Community Athletic Fields D Active or Passive Recreation D Residential D Commercial/Office / Industrial D Government Center D Institutional ~ 1\~~ H1LLSi TCAAP Reuse Master Plan Road Edge Railroad /'V City Limits Water !l N o 750 1500 2250 Scale in Feet D~lta-SOurce:'Ramsey-county, Oty of Arti"enHiils Phase I" P~ase III I. Marsden Lake Current license MnARG " z <Ii > <I: I; Arden Hills City Hall Complex c Future License MnARG ~. i\~'\J HILLS National Guard Proposed i ACQUiSZOn Map ~ N o 750 1500 2250 Nationa I Guard D Building Road Edge Railroad City Limits Water Proposed City Acquisition /,.,J U.5. Army Reserve .,,; c..' Ramsey Co, Maintenance Complex ~'i Scale in Feet '" D'ats"Sol.irce-:""'Ramsey' Couniy~"-C-lty--of'Arde-i1"-Hiflf'---- lJ County Road I W Marsden Lake z oj _~ i> , [<( I ig ( !03 i i'~ , 1(1.) , ;....J : ' i r '{!I:1 W~ 1::; .',., National Guard D Building Road Edge Railroad N City Limits Water ~ -01. 'IUj'))F}'Ni\fH'Il" I -, n..~' ...,.0 Arden Hills Proposed Property Acquisition ~ N o 750 1500 2250 "Sc:?I~inFE!E!t " Proposed City Acquisition u.s. Army Reserve Arden Hills City Hall Complex ~I Ramsey Co, Maintenance Complex ,'! Data""SourCe:--Ramsey-"County::"'-eTtY--Cir;c.:iden-HilT:i ~. ~~;r , ~~I~I r.-~~<\ : ! ~'~'\.~~'~~~~ I ~~~~~~~~~c.~ll>; '.f..' '\."..f'. '\., ,. \. U1\'\.'\.'~>':'~'< '\:. "-, I t-,''\.' ~ ~4 I~ 6).').-y < ") >< [~~' ~4 x ~> '~] :;:x)< x ,J<lr,.;J;,"';O<"'~')(, ':)( 'Sl ... ,.... 'lli "'''' v ')(')( ... '" ')( :sc )< })t ')(')( " ')tx,.~v ~ '" "'v ~ "'')(.)< '~ .')or , C~"cV >Q< ... , >< ')(, ")( >< ~ '!if. -f;,,~ '')I ')j~ ~ "'''' . 'X ,. .~ ')()(' ')( ')( ') '" V ''iC'X ')( ')( ')( ) '')( \ \ \ \ \ \ \ .;;~, Building Road Edge Railroad ' ". City Umits Water Reuse Master Plan Open Space Joint Community Athletic Fields Active or Passive Recreation Residential Commercial I Office I Industrial Government Center Institutional [II] Contamination Area Data Source: Ramsey County, City of Arden Hills c_=~JgQ~Oly.Bqa.ct!.w. . 'r~. "\" '. I cd.~,. .- ;~'''''''''t!:J'' . ~I~ J '. e_ [~l- .~ ~., --~<:>;::,- , , - 'iiI.:,. V. llf (j}-'r=" .. ~ ,...-..~ w '::::.) TeMP Land Use C MnARG Proposed Area Arden Hills City Hall Complex I::Z:I Ramsey Co. Maintenance Complex C U.S. Army Reserve MN National Guard ~ Proposed City Acquistion /!' Iiiii' ~ Marsden Lake z <Ii ~ {'.' '. I. .....J'ii1~. Y I .!,... "?: ..' .1....;1'1I'; ~r " ~.^C~~ { . . ~Sunfish : " Lake .' ,;" ~ 't\~ H1LLS TCAAP Composite Map ~ N o 750 1500 2250 Scale in Feet e e e Final Recommendations of the TCAAP Reutilization Committee Page I of 3 VISION FOR THE FUTURE FINAL RECOMMENDATIONS OF THE TCAAP REUTILIZATION COMMITTEE WHEREAS, the TCAA!' Reutilization Committee was formed by Congressman Bruce Vento on August 30, 1994 to recommend the conceptual long range uses for the TCAA!' site; and WHEREAS, the TCAAP Reutilization Committee consists of representatives of business, economic readjustment, homeless providers, labor, environment, local citizemy, the Mounds View School District 621, Minnesota National Guard, City of Arden Hills, City of New Brighton, City of Mounds View, City of Shore view, Ramsey County, State of Minnesota, and the federal government of the United States of America; and WHEREAS, the TCAAP Reutilization Committee has received testimony from numerous groups and individuals representing a wide array of interests and view points; and WHEREAS, the mission of the TCAAP Reutilization Committee was guided by the principles of Responsibility for the metropolitan community as a whole, Cooperation in Building a consensus in a collective environment of shared findings and information, Collaboration with diverse interests to achieve a pragmatic view of the site's complexity and its long range development, and Innovation to produce creative ideas and methods which are responsive to the changing needs ofthe metropolitan area; NOW, THEREFORE, BE IT RESOLVED THAT the TCAAP Reutilization Committee makes the following recommendations for the conceptual long range uses for the TCAAP site to Congressman Bruce Vento, Senator Paul Wellstone, Senator Rod Grams and the other members of the Minnesota Congressional Delegation: I. Open Space: Provide a balance of active and passive public open spaces that respect and take advantage of natural site topography and features and protects significant natural resources. To that end, provide at least 1,100 contiguous acres ofland for a regional park reserve which meets the Met Council guidelines for that type of use and which should be managed within the Regional Recreation Open Space System. The land includes the area east of Hamline Avenue (extended) incorporating Sunfish Lake lying north of the existing service road that parallels Highway 96. The southern extension of the kame should be incorporated into this area and preserved as a natural amenity, Existing uses of the open space by the National Guard and other Reserve units for training are viewed as compatible. In addition to the regional park reserve, the Rice Creek Corridor should be preserved with sufficient adjacent land area to protect significant natural resources, provide for wildlife movement and serve as a segment in the Rice Creek Regional Trail Corridor, including land trails. The Rice Creek Trail Corridor should incorporate the entire oak forest area lying south of the Minnesota Department of Transportation maintenance facility and should be integrally linked with the regional park reserve. Encourage Alliant Tech and the Department of Defense to make the necessary facility changes to allow the use of the Rice Creek corridor as a recreational canoe route as soon as possible. The wetlands comprising Marsden Lake are both beautiful and crucial to maintaining water quality and wildlife, The Marsden Lake area should be incorporated into the open space proposed for the site and protected. http://www.merr.com/badger/future/tcaap.htm 12/6/2001 Final Recommendations of the TCAAP Reutilization Committee Page 2 of 3 The prairie pothole fonnation on the nOl1hern portion of the property is a valuable testament to the geologic heritage of the region. As such, the area should be protected as part of the planned open space, to be preserved for the enjoyment of all, e The central portion of the TCAAP site provides an opportunity to protect some unique features, including the kames and the Desmodium illinoense (Illinois Tick-treefoil). This area includes the gravel pit, which has been carved into a portion of one of the glacial kames. This primarily upland area should be included in the planned open space, in conjunction with Marsden Lake to the east and a corridor leading to Rice Creek to the west as part of a larger contiguous open space area, 2. Recreation: Provide an area for the development of recreational spaces and facilities that are unique and acceptable to the broader community and anticipates the future demographic needs ofthe broader community. To that end, provide at least 70 contiguous acres for ajoint recreation facility that can be used and supported by the broader community. The most likely location for the joint community athletic complex is within the northern portion ofthe property, surrounded to the southeast, south and west by open space, and to the north by Institutional land, and to the northeast by housing, Should it become clear in the interim that this land is unavailable, the fields may be located elsewhere. Provide at least 25 contiguous acres of land for a community park for the City of Arden Hills. Until such time that the property becomes excessed, allow the general public access to the facility for outdoor recreational activities in appropriate areas. Encourage the development of an historic/nature interpretive center on the site. Buffer zones are needed between the residential areas and critical areas ofthe park preserve. These buffer zones, of approximately 180 acres, could be used for either passive natural areas or active recreation. e 3. Housing: Encourage the provision of a balanced housing supply in relationship to affordability, life- cycle housing, density, market conditions and resource availability. To that end, provide the potential for at least 400 acres for the development of residential housing. Housing on the facility should be constructed in locations which do not impinge on the natural resources to be protected. Housing may be built on the site and shall be located as shown on the attached map [see a copy of this report in the TCAAP Reuse Committee notebook at the Arden Hills Library], and shall be generally described as follows: Situated on the northern portion the property, abutting County Road I, east of the proposed institutional land, and abutting joint community athletic fields. Housing also may be located on a portion ofland between commercial/industrial/office space development and the buffer zone designated as "active/passive recreation". It may extend all the way down to Highway 96 in the south. The principles embodied within the Metropolitan Livable Communities Act should be supported, The 14 houses currently occupying the northwest portion of the site should be viewed as a resource which could be reused, The current location falls within areas which are not suitable for housing. We recommend that the housing be made available to any organization which can, through the McKinney Act and other federal processes, make appropriate use of the buildings elsewhere on or off the property. Future population and other circumstances may dictate a need for more educational space. If the need develops for greater educational space, school development should be designed in such a manner as to minimize the amount ofland needed, to use the features of the land in such a way as to encourage that it does not infringe upon nor use open space. 4, Economic Development: Commercial, office and industrial development opportunities exist on the ... properly which will benefit the surrounding communities and the larger metropolitan area. It is .. important to create an environment which encourages a broad range of development opportunities and jobs. Create a development climate which encourages the formation of a wide range of development http://www.merr.comlbadger/future/tcaap.htm 12/6/2001 e e . Final Recommendations of the TCAAP Reutilization Committee Page 3 of3 opportunities and job types. To that end, provide at least 200 acres for the redevelopment of Office, Commercial, and/or Industrial uses adjacent to Interstate 35W, US Highway 10, and State Highway 96. 5. Integration: Encourage the integration of the transportation, governmental, educational, and recreational services with the adjacent communities where possible. Encourage multiple and shared uses, buildings, and facilities to minimize the infrastructure costs and impervious areas on the site, Encourage the construction of a joint public works facility along the Highway 10 or 96 corridor. Allow the City of Arden Hills to obtain and use the land south of the service road on the south side of Sunfish lake to construct a City HalVGovernment Center. Development in the area should be done in a manner which ensures protection of the Desmodium illinoense, 6. Infrastructure: Design and construct an infrastructure system that minimizes the negative effects on the environment and that protects the East-West Corridor and the migration of animals between Rice Creek and the park reserve, yet provides for the development requirements of the site. Stormwater retention ponds which may be needed should be kept within the developed areas of the site, outside of designated open space, Developers should retain responsibility for locating these ponds within their own development areas. Reuse existing on-site infrastructure to the extent that is practical and cost-effective. Transportation for the site should be designed and built in a manner that is sensitive to the environment. It should include an internal system of roads that is transit friendly. The transportation plan should link TCAAP to the rest of Arden Hills and adjacent communities as well as to the regional transportation system; encourage alternate travel modes such as biking and walking by creating pedestrian-friendly environments and link activity centers with trails and other non-vehicular routes; include public transit; and promote desirable development patterns. 7. Railroad Right-of-Way: The railroad right-of-way extending from TCAAP to Long Lake Regional Park should be preserved as future regional trail connections. Trails within TCAAP should connect this trail segment with the Rice Creek Regional Trail and the proposed regional park reserve. 8, Fiscal: We encourage an overall development of the TCAAP site in a manner which ensures fiscal responsibility by all governmental bodies. Specific attention should be paid to the impact on the City of Arden Hills and the surrounding communities, Development should be managed to ensure, to the extent possible, that cost-generating uses are balanced with revenue producing uses to minimize fiscal impacts. We also encourage the Department of Defense to provide at least $50,000 per year in funding for the next five years, beyond the natural resources budget, to enhance the natural resources of the facility. 9, Sustainability: Encourage use and development ofthe TCAAP site in a manner which fosters sustainability wherein a balanced approach to community structure and function, environmental values, and economic opportunities and constraints is ensured. Back to Badger Home Page http://www.merr.comlbadger/future/tcaap.htm 12/6/2001 , e e e ~ ~~ILLS CITY OF ARDEN HILLS MEMORANDUM DATE: December 12, 2001 TO: Mayor and City Council City Administrator Joe Lynch Aaron Parrish, City Planner Iff FROM: SUBJECT: Local Stormwater Management Plan Backl!round As Council is aware, the Metropolitan Council is requiring the City to submit a "Local Stormwater Management Plan" prior to receiving final approval of our Comprehensive Plan, Recently, the a draft plan was finalized and sent to various governmental agencies for their review, Council has received comments from the Metropolitan Council Environmental Services, Rice Creek Watershed District, and the Ramsey County Board of Soil and Water Resources in past non-agenda packets. These are attached for reference. SEH, the project consultant, has indicated that approximately 97% of the total project budget has been expended, and that additional funds will be necessary to finalize the project. See the attached letter from Joel Shilling for additional information. Based on the letter, it appears that services in the amount of $2,470 have been performed outside the contract. A final cost estimate will be prepared and presented for the Council's consideration at the Work Session. However, the estimate will be based somewhat on the amount oftime and effort responding to and incorporating other agencies comments. At this point, the following items need to be discussed and/or addressed: . Allocation of additonal funds to account for additional activities undertaken by the proj ect consultant. . To what extent are agency comments responded to. . To what extent are agency comments incorporated into the Arden Hills Local Stormwater Management Plan. e e e November 20, 2001 RE: City of Arden Hills Local Water Management Plan SEH No. A-ARDENOIOI.OO SPWR Joe Lynch Administrator City of Arden Hills 4364 West Round Lake Boulevard Arden Hills, Minnesota 55112-5794 Dear Joe: Enclosed is an invoice (No.8] 825) for the period of September I through October 31, 200] in the amount $4,821.21. To date, we have expended approximately 97,8% of the project budget. We have endeavored stay within the contract budget, however, several items have resulted in additional expenditures. Following is a short discussion and cost sununary of the overages: 1. We prepared and submitted an additional set for the City Council of the draft Local Storm Water Management Plan. This resulted in 31 copies of the draft plan, while our contract specified 15 copies. This overage is $480,00 for 16 copies. 2. We (Beth Peterson and myself) attended the City Council meeting with Rice Creek Watershed District staff on July 16th. The overage for preparation and attendance was $740,00. 3. Mr. Ron Leaf, P.E. attended two City Council meetings that were not budgeted. This overage for preparation and attendance was $1,250.00. To date, total expenditures outside the project scope of work and contract amount is $2,470.00, We are in receipt of two letters to date regarding the draft LSWMP, One is from Ramsey Soil and Water Conservation District (October 18, 2001) and tbe second from Metropolitan Council Environmental Services (November 5, 2001). It's interesting to note, RSWCD had extensive substantive comments while MCES had none. As indicated in your letter of October 31, 2001, we need to prepare a response to these letters and others fOT your review prior to the City Council meeting in December. We anticipate receipt of a comment letter from Rice Watershed District on or before the deadline of November 30, 2001, It is our intent to reply to external agency comments with appropriate changes to the LSWMP. Sucb response to comment will be provided to you for review and discussion. Joe Lynch November 20, 200] Page 2 The overage amount detailed above may be adequate to cover OUT potential expenditures for resfonse to external agency comments on the draft LSV1rv1P. As pointed out in our letter of August 30t , it is not possible to predict the degree and extent of such comments from outside agencies (e,g. Rice Creek W.tershed District). Case in point is the disparity between RSWCD and MCES comments. As shown under the Compensation paragraph on page three of our contract, we will not exceed Qur contract amount without written authorization from the City. Upon receipt of the Rice Creek Watershed District comments, we will contact you with estimated expenditures to complete the final LSWMP. In the interim, please can if you have any questions regarding this matter at 651.490.2029. Joel Schilling, Sr, Scientist Project Manager Ene losure Q;\waterllpooj"'IWrlcl1hiILs\IJ10ljgsllllO<d\invoidU'701,doc e COmment: DELETE THIS LINE IF THIS IS A I-PAGE LEITER e e ./ e e e Ramsey Soil and vVater Conservation District 2015 Rice Street Roseville, MN 55113-6814 Fax 651/488-3478 Telephone 651/488-1476 October 18, 2001 Joel Schilling Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul,MN 55110-5196 SUBJECT: Arden Hills Local Stormwater Management Plan Review Dear Mr. Schilling: We have reviewed the above-referenced plan document and offer the following comments on behalf of the Ramsey Soil and Water Conservation District (RSWCD): General Comments: . This plan seems very specifically directed towards some of the City's planned stormwater treatment ponds, rather than being a comprehensive water management document for the City of Arden Hills. The way the objectives and policies are presented in this plan, it is not clear what the City intends to beyond constructing the retention ponds and taking actions presented under Objectives G, H, and I of Section 4. In its present form, the Arden Hills plan lacks the detail showing how the city will (in the terms of the relevant Statute, Chapter I03B.235) " . . . bring local water management into conformance with the watershed plan within the time period prescribed in the implementation program of the watershed plan . . .." . Chapter 103B.235 is titled "Local Water Management Plans" and is applicable to more than stormwater management. Chapter 103B.235, subdivision 2, paragraph a, clause 4 contains a general requirment that plans should define water quality and water quality protection methods. This requirement can and should be extended to apply to more than just stormwater-related issues, and we strongly suggest that the City consider doing so in this document. . The same clause requires that the methods defined in the local plan meet preformance standards established in the relevant watershed plan. This plan does not list or describe these standards, nor does it clearly explain how the City will be addressing any requirments set{)y the RCWD standards. In conjunction with this, we also recommend strongly that the plan present a more detailed description of the methods that the City will use to implement or comply with all objectives and policies listed in Section 4 of the plan. - An Equal Opportunity Employer ~ Page 2 e . While it is acceptable to adopt and/or reference the policies, objectives, and rules set forth by the Rice Creek Watershed District (RCWD), the RSWCD strongly suggests that the City of Arden Hills use this opportuility to take a more proactive approach to addressing water quality issues. This could mean more specific attention to addressing and applying selected RCWD goals and policies within the City, In addition, we would suggest the City consider developing locally specific goals, policies, and application methods based on elements of both the RCWD plan and the County Groundwater Plan. . We also suggest that if the City of Arden Hills is adopting RCWD objectives and policies as their own, then this plan (e.g., in Section 4) make a more detailed examination of actions the City intends to take (or not to take) with regards to each of those objectives and the associated policies. By giving a more detailed indication of what role(s) the City intends to take in water quality protection, the document will become a more clear and comprehensive plan that in which the City's desired roles ,and actions are more clear-cut. Specific Comments: RSWCD also has some specific comments, made with the general comments in mind. For example: · The plan has no specific mention of plans to protect groundwater (other than a e reference to theRCWD plan). Obviously, we strongly suggest more specific goals, objectives, and methods within the plan. For example, the City is planning to increase infiltration of stormwater. It is not clear how the city is planning to ensure that groundwater quality will be protected from potential contaminants in stormwater. . Also, would the City consider any land-use controls or other regulatory actions to protect both groundwater and surface water quality? This topic and the reasoning behind the City's decision(s) should be discussed in Section 4. . Objective F in Section 4 includes a policy to transition water management responsibilities to local government where feasible. There is no indication of what the City might be consdering with respect to this policy (that presumably is being adopted as the City's own policy). Does the City wish to take some regulatory authority and use it to protect groundwater and surface water resources? As noted in the general comments, a discussion of this topic and the reasoning behind the City's ultimate decision would help clarify exactly what the City's intentions are with respect to its role in water quality protection, . It is good to have the listing of potential contaminant sources (PCSs) (Appendix 0), but what does the City plan to do with this information? Would the City like . arden_hills _ oct_ 2001_ SWMP .doc e . /!"...,.".-', Page 3 to compare it to the RSWCD's PCS inventory? Will the City keep an ongoing and up-to-date inventory? Will there be regulations? Will there be nonregulatory actions taken to minimize the effects of potential releases, such as designating a City contact' for release reporting, or adding to the Fire Department's hazardous-release response capabilities? The submission of a local water management plan is a great opportunity for a city to take a more active role in the protection of valuable resources. The RSWCD strongly urges the City of Arden Hills to consider making the most of the chance to develop a document that forms the long-term foundation of a comprehensive water-quality protection effort. The RSWCD's mission is to provide technical assistance on natural-resource related issues to local governments within Ramsey County, If you have any questions or wish to discuss these corrunents further, please do not hesitate to contact us. The RSWCD phone number is 651-488-1476. We may also be reached via email at: matt.swanson@co.ramsey.ron.us or: tom. petersen@co.ramsey .ron. us. Sincerely, Ramsey SW MUh :;T~ .", Matt Swanson, P.G. Groundwater Specialist Tom Petersen District Manager cc: Joe Lynch, City Adminstrator, Arden Hills Tom Waddell, Board President, Rice Creek Watershed District Phil Belfiori, Minnesota Board of Water and Soil Resources File ~ arden_hills _ oct_ 2001_ SWMP .doc e . . Novernber 26, 2001 3585 N, LEXINGTON AVENUE, SUITE 330 ARDEN HILLS, MINNESOTA 55126-8056 PHONE 651-766-4191 . FAX 651-766.4196 Rice Creek Watershed ~r.JoeISchilling Short, Elliot, and Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, ~N 55110-5196 Board of Manage Regular Meetings: 2nd and 4th Wednesdays at Shoreview City Hall BONITA TORPE, Admin. Assist. Re: City of Arden Hills Draft Local Surface Water ~anagement Plan - 60-Day Review Dear Mr. Schilling, Emmons & Olivier Resources, engineers for the Rice Creek Watershed District, have completed our review of the City of Arden Hills Draft Local Stormwater ~anagement Plan, dated September 200l. The purpose of this memorandum is to outline the Rice Creek Watershed District's questions and concerns regarding the Draft Plan. The current issues are listed below with reference to the section in the Draft Plan. General The Final Report by the Arden Hills Water Quality Task Force, 2000 identifies many issues j problems as well as strategic actions to correct these issues j problems. It is unclear from the CIP and Implementation Plan if the majority of the recommended actions will be taken jfunded. The Draft Plan should reference this document as containing the identification of problems and corrective actions. These corrective actions should then be tied into the implementation section and funding sources should be identified. There are many misspelled words and grammatical mistakes in the text of the Draft Plan. These are not specifically mentioned in our review. Section 2 - Utilities The Draft Plan states that the City requires stormsewer to be installed with the reconstruction of streets. Installing curb and gutter and stormsewer will not necessarily have a positive effect on the Cities water resources. They will convey the stormwater"more quickly, washing all of the pollutants off the impervious surfaces to downstream receiving waters. Drainage ways and ditches are a more natural means of conveying stormwater that provide for water quality treatment, a longer time of concentration, and natural attenuation of pollutants. The watershed understands that the City is also proposing significant regional stormwater treatment ponds to treat the stormwater, but it may be more feasible and less costly to the residents to maintain the existing conveyance system of drainage ways and ditches, while achieving the same outcome of protecting water quality in area lakes and wetlands. A.I. CARDINAL, SR. ANOK.>, COUNTY TOM WADDELL RAMSEY COUNTY BOARD OF MANAGERS JAMES A, LEROUX WASHINGTON COUNTY ROBIN C. DOEGE ANOKA COUNTY ORDEEN j. BRAATHEN RAMSEY COUNTY EMMONS & OLIVIER RESOURCES Con~uhing Engineers 651-770-8448. Co-Counsel: HAROLD H. SHEFF 612-332-1000, MICHELLE j. ULRICH 651-&99-9845 Arden Hills Draft SWMP - 2 'he City should consider amending their ordinances and this requirement to allow for flexibility in .. determining the most cost-effective and beneficial means of treating stormwater runoff. ,., Section 3 - Hydraulic and Water Quality Analysis The existing information should be summarized in a figure that identifies the existing water quality treatment with regard to NURP standards for each subwatershed (see attached example). This figure will allow for identification of water quality, treatment ponds and subwatersheds that will benefit from retrofitting or regional water quality ponding. Identify locations of non-treated discharges to City Lakes and Creeks for future retrofit opportunities. It appears that the City has the majority of the information needed to construct this summery map. Section 4 - Objectives and Policies Objective G - The current Wetland Conservation Act provisions (8420,0540) include a section on maintaining the phosphorus rernoval efficiency of stormwater ponds used for wetland mitigation/ replacement. If the City of Arden Hills plans to use stormwater ponds or portions of them for wetland replacement credits in the future, the LWMP is required to have language addressing this new provision. Section 5 - Implementation Program The Implementation Program focuses on the feasibility and construction of several stormwater improvement projects. The RCWD applauds the City of Arden Hills prior efforts to identify this need and develop this implementation program. The RCWD will expect to be kept up to date on the outcomes of the feasibility studies and their implementation. The RCWD will accept this implementation program and CIP with this understanding. . CostjBenefit for Pollutant Removal The cost/benefit analysis conducted as part of this planning process has not taken into account several items, specifically Table 9 should include columns identifying the pollutant removal capability of each practice. The newly published "Minnesota Urban Small Sites BMP Manual", prepared for the Metropolitan Council by BARR Engineering, 2001, should be referenced as a local document that identifies many alternatives to traditional retention/ detention ponds and explains in detail the benefits provided. Costs were not included in this local manual because they were deemed too variable early in the planning process (Oberts, G., personnel communications). Weighing the benefits on the cost of the stormwater treatment facility alone does not account for the differing nature of pollutant removal r.apabilities of, for example, infiltration practices wbich reduce the overall volume of water leaving the site and significantly reduces the pollutant removal well below that of a standard NURP pond. This part of the Draft Plan specifically identifies detention ponds as the stormwater BMP of choice for the City of Arden Hil1s. This is in contradiction to recommendations and strategies identified in the Final Report - Arden Hil1s Water Quality Task Force. This report specifically recommends including RCWD infiltration BMPs as first choice planning options and maximizing long-term benefits to cost using Metro Council's BMPs and RCWD infiltration practices in the Water Management Plan. These recommendations should be reflected in the l.5WMP. Appendices Appendix A - Please include RCWD stormwater permitting authority under WMO responsibility. e ArdfJ1 liills Draft SWMP - 3 Appendix B - Please include the newly published "Minnesota Urban Small Sites BMP Manual", prepared for the Metropolitan Council by BARR Engineering, 2001 as a reference manual. The manual can be found on the Met Council's website (v.,,,,,w.metrocouncil.org). Appendix D - Please include the RCWD's full permit application, brochure materials, infiltration checklist, and design guidelines. The RCWD looks forward to the completion of the Arden Hills Local Stormwater Management Plan. The District is most concerned with pretreatment of discharges into Rice Creek and Arden Hill's water resources, the inclusion of alternative BMPs such as infiltration as a means of improving or maintaining water quality, and the implementation of the feasibility studies found in the CIP. Approval of this LWMP will be exclusive of the TCAAP property. The RCWD should be kept updated on planning initiatives for this part of the City. Please feel free to contact me (651.770.8448) with any questions. Sincerely, e Jennifer Olson Emmons & Olivier Resources cc: Joe Lynch, Arden Hills, City Administrator RCWD Administrator Brett Emmons, EOR, RCWD Engineer Helen Boyer, Met Council e ~ Metropolitan Council n lmproLl€ regional competitiveness in Q global econom!y' (t(' 117'171, )..fzyy.~.~ ji-i;:}< ~ IVLJ-(i.""'~ 'fr.-( -<-~. , ~ Environmental Seroices e November 5, 200 I Rice Creek Watershed District 3585 N Lexington Ave Suite 330 SI. Paul, MN 55126-8056 To: Watershed Administrator The Metropolitan Council has completed its review of the City of Arden Hill's Local Water Management Plan. The plan provides an overall framework for the city to successfully manage its water resources. The city has included a IO-year capital improvement program in its plan. TIlls program identifies the need for 12 regional storm water ponds to protect the water resources in the city. During this past month the city adopted an erosion and sediment control ordinance to control or eliminate soil erosion in the city. The plan is consistent with the Council's Water Resource Management Policy Plan, e Thank you for this opportunity to review this plan, If you have any questions please contact Jack Frost, Walershed Coordinator at 651-602-1078. Sincerely, IlL Helen Boyer, Directo Environmental Services Division HB:jlf cc: Roger Williams, Metropolitan Council District II Keith Buttleman, Director, MCES Environmental Planning and Evaluation Department l' -.1 I . t . 1 n~ Joel Schilling, SEH e www,metrocounciLorg Metro Info Line 602- 1888 230 East Fifth Street SLPaul.MinnesotaSSlOl-1626 . (651)602-1005 . Fax 602-1 138 . TIY229-3760 An Equal Opportunity Employer e . e ~ ~ EN HILLS MEMORANDUM TO: Joe Lynch, City Administrator FROM: Terrance Post, City Accountant @!) SUBJECT: 2002 Budget Discussion Items DATE: December 14,2001 Staff would encourage Council discussion and/or direction on the following proposed 2002 budget items at the December 17, 2001, Council Worksession bearing in mind that a later December 17, 2001, Special Council Meeting agenda item includes the adoption of2002 budget. 1. Mavor and Council Department No. 41100 of General Fund No. 101- Miscellaneous Community Events (AlC No. 4900). Councilmember Aplikowski has questioned whether the proposed $10,000 budgeted expenditure will be adequate to fund remaining 50th Celebration activities and a separate 2002 event (i.e" successor to the "Day in the Park" prior to year 2002 activity). 2. Park Maintenance Department No, 45200 of the General Fund No. 101 - Other Equipment (AlC No. 5400). Councilmember Larson communicated the wishes of the Parks, Trails, and Recreation Committee (PTRC) to replace the Freeway Park and Hazelnut Park warming houses as part of the 2002 capital budget. The proposed $70,000 budgeted expenditure does not include these two items. What is included in the proposed budget are replacements for vehicle #13 (a 1995 pickup with a $42,000 replacement cost) and equipment item #49 (a 1995 Grounds Master with blower at a replacement cost of $28,000). The PTRC did not identify a project cost or recommend a funding source. As posted out in the December 6, 2001, City Accountant overview memo for the December 10, 2001, Truth in Taxation Hearing, staff expectations are that the "wants" of the Parks strategic planning effort will exceed identifiable resources such that individual projects will need to be costed and prioritized by the City Council. In the absence of the results of this exercise, it is difficult to determine how these two warming house replacement projects would rank. 2002 Budget Discussion Item December 12,2001 Page 2 e 3, Recreation Fund No. 226 - On-going Funding of Operating Deficits. City Administrator Lynch brought up this subject at the December 10, 2001, Truth in Taxation Hearing. He advised the Council that the proposed budgeted expenditures and revenues reflected program cuts that were the result of tasking the Recreation staff to reduce the operating deficit from estimated 2001 and actual 2000 levels ($78,000 and $92,820, respectively). It should be noted that the recreation staff supported tax levy relief from the General Fund as part of the deficit funding solution. Staff also notes that estimated ending cash balances in the Community Services Fund No. 225 (licensed charitable gambling revenues) is currently forecast to be ($10,604) in the red as of December 31, 2002. Clearly there are several policy issues that should be addressed before the 2003 budget cycle. They may include the following: . Is the current City Council still supportive ofthe 60% to Parks and Recreation and 40% to the Public Safety capital allocation policy previously established? . With the exception of the funding for the Parks strategic plan ($60,000), virtually . all of the Parks and Recreation 60% allocation has been utilized to fund operating deficits in the Recreation Fund, With the completion of the Parks strategic planning effort to be completed in 2002 and the anticipated need for projects funding in excess of Parks Fund No, 227 reserves (estimated to be $565,951 at December 31, 2002); is the current Council still supportive of directing 100% of the Community Services Fund Parks and Recreation allocation to funding recreation deficits? . e . . CITY OF ARDEN HILLS 2002 BUDGET PROCESS FIVE YEAR CAPITAlo IMPROVEMENT PLAN DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST Parks Replacement of the $55,000 warming house at Freeway Park SCHEDULED PROJECT ACTIVITY FUNDING SOURCE 2002 2003 2004 2005 2006 FUTURE X LOCATION Freeway Park, Upper Level, 1370 West County Road E DESCRIPTION Replacement of the warming house and improvement ofthe grade around the warming house. JUSTIFICATION The warming house is 27 years old. It is showing its age, The roofleaks, fascia, and soffits are rotted as well as the floor. The front step and threshold have been replaced twice in three years, Because of a poor location and grade, heavy rains and the spring thaw will produce standing water around and inside the structure, CURRENT STATUS/PROJECTED SCHEDULE Listed as a top priority of the PTRC for action in 2002. RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS The PTRC, in the Park Compo Plan process which was a resident driven process, determined that Freeway Park will continue to have a warming house. Furthermore, the PTRC made the determination that basic and necessary repair or replacement of existing Park structures should not be the focus of the Park Comp Plan, but rather should be the focus of an existing regular, systematic replacement plan such as the Five-Year Capital Improvement Plan. The PTRC believes that the replacement of the warming house is a basic and necessary action to take in order to provide a safe and functional environment for the residents of Arden Hills. On two separate occasions the PTRC unanimously voted to recommend that this project be placed in the 2002 CIP, CITY OF ARDEN HILLS 2002 BUDGET PROCESS e FIVE YEAR CAPITAL IMPROVEMENT PLAN DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST Parks Replacement of the $65,000 warming house at Hazelnut Park SCHEDULED PROJECT ACTIVITY FUNDING SOURCE 2002 X 2003 2004 2005 2006 FUTURE LOCATION Hazelnut park, Lower Level, 3301 New Brighton Road DESCRIPTION Replacement ofthe warming house and improvement of the grade around the warming house. JUSTIFICATION The warming house is 36 years old and was moved from the Presbyterian Homes location in 1972. It is showing its age. The roof leaks, fascia, and soffits are rotted, as well as the floor. e The front step and threshold have been replaced twice in three years. Because of a poor location and grade, heavy rains and the spring thaw will produce standing water around and inside the structure. CURRENT STATUS/PROJECTED SCHEDULE Listed as a top priority of the PTRC for action in 2002, RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS The PTRC, in the Park Compo Plan process which was a resident driven process, determined that Freeway Park will continue to have a warming house, Furthermore, the PTRC made the determination that basic and necessary repair or replacement of existing Park structures should not be the focus of the Park Comp Plan, but rather should be the focus of an existing regular, systematic replacement plan such as the Five-Year Capital Improvement Plan. The PTRC believes that the replacement of the warming house is a basic and necessary action to take in order to provide a safe and functional environment for the residents of Arden Hills. On two separate occasions the PTRC unanimously voted to recommend that this project be placed in the 2002 CIP. e e e e ~ ....., :!-LJOL f2 '''" ,I' -~ r;yI/ll)'cC:: I LMC r..".." 0/ M;nnuol4 CU;.. G,;.. pn>m06ng .,.,.11.""" ities flG.~_/lA wf -+ lIe tin Number 33 November 21,2001 2001 LMC Policy Adoption Conference Commissioners discuss property taxes, state budget shorifall Cary Carlson and Jennifer O'Rourke Tax reform, cultural diversity, the state's economic futurel and tax increment financing were topics included in the agenda of the League's Policy Adoption Conference held Nov. 16 in St. Paul, The morning began with presen- tations by Department of Finance Commissioner Pam Wheelock and Department of Revenue Commis- sioner Matt Smith. Their joint presentation, appropriately entitled "Tax and Consequences," included a discussion of the state of property tax reform and the state's fiscal health. Conunissioner Wheelock concen- trated her discussion on the state's and the nation's economic outlook. She reminded city officials that the state's economy was showing signs of weak- ness long before the tragic events of September 11. Wheelock indicated that state officials were assessing the possibility of a budget shortfall even before the June ending to the 2001 legislative session. Although Wheelock pointed ont that the Ventura administration had insisted legislators recognize the potential of future budget risks by LMC Legislative Priorities for 2002 FF-5 LE- 29 FF-1 FF-2 LE-1 LE-15 FF-17 SD-2 FF-7 LE-26 LE-10 LE-ll SD-14 SD-1S SD-28 Sales. Tax on Local Government Purchases Road Funding for Cities Under 5,000 State-Local Fiscal Relations State Shared Revenues Growth Management and Annexation Tax Increment Financing (T1F) Levy Limits Unfunded Mandates Truth-in- Taxation Process Adequate Funding for Transportation Municipal Telecommunications Authority State Telecorrununications Policy Environmental Protection Sale of Lawn Fertilizers Containing Phosphorus Youth Access to Alcohol & Tobacco VJlatch for the January 2002 issue if Minnesota Cities magazine for more coverage cif the upcoming legislative session. leaving more than $200 million in state revenues unspent at the end of the session, she was quick to publicly acknowledged the efforts of previous governors and legislative leadership to stabilize the state's budget by establishing and supporting the state's cash-flow account and rainy day fund. Wheelock told attendees that the neA'1: official state budget forecast could show a significant deficit. Speculation at the Capitol and in the media has suggested the deficit could be in the $500 million to $1 billion range. The official state budget forecast will be unveiled in early December. In the event of a future state budget shortfall, Wheelock said that no state appropriation would be sacrosanct. E:x.-penses for the actual operation of the state and state agencies only account for about 12 percent of the state's annual spending. The other 88 percent is largely grouped into four broad spending areas, including health and human services, higher education, property tax aids and credits, and K-12 education-the largest single piece of the state budget. In bet, "ith the actions of the 2001 Legislature, K-12 spending alone will account for nearly 40 percent of total state spending by fiscal year 2003. See PAC Conference, page 3 PAC Conference, continued from page 1 . Conunissioner Wheelock con- cluded her corrunents by saying that \vith such a large percentage of the state's budget concentrated on transfers to other units of government, the governor has everything "on the table" as they begin to identifY solu- tions to the state's budget shortfall. With the acknowledgement by Commissioner \Vheelock that the December state budget forecast could show a substantial deficit and that all areas of state spending will be re- viewed, city aid programs will almost certainly be part of budget-balancing discussions. Between now and the end of the current state biennium, there are three remaining state aid payments to cities. 1'his Dec:emhees aid payments would not likelv be affected by any budget balancing actions. However, the July and December aid payments due in 2002 could be affected. This presents a challenge given that cities are currently crafting 2002 budgets based on the 2002 aid notices distrib- uted by the Department of Revenue this past July. If aid payments are reduced by legislative action after the final property tax levies are certified this December, cities will have little choice but to cut spending, draw down reserves or borrow money on a short-term basis. City officials may . want to consider these potential implications as they set final levies and adopt their budgets this full. While the i-ainy day fund will help the state address any future budge, shortfall and potentially reduce the need for budget cuts, Canmus- sianer Wheelock also said that these resources might not be sufficient to prevent budget cuts this neAl session. Despite that prediction, Wheelock pointed out that few states are in as good financial shape as !v1innesota. The morning session also in- cluded a presentation by Department of Revenue Commissioner Matt Smith, one of the chief architects of the 2001 property tax reforms package. His comments focused on the objectives of property tax reform, including the goal of making the property tax a smaller tax, a simpler tax, and a more local tax. Conunissioner Smith indicated that under the 2001 reforms, the property tax would be smaller due to the state takeover of general education property tax levies. According to Smith, the 2001 tax reforms will make the property ta:, system simpler and more understandable by reducing and compressing the number of property classifications. He suggested that in the future, the property tax will be more local and more account- able due to the fact that the level of property taxes will be more closely aligned with the decisions of city and county elected officials. Smith went on to summarize the preliminary estimates of tax relief due to the inter.lction of the 2001 prop- erty ta..'\: reforms and the 2002 property taxes proposed by cities, counties, and school districts. Smith indicated that of the $176 million in new school referendum requests that were on the November 6 ballot, only about $64 million was actually approved by voters, mostly in Grea[er Minnesota. For cities, Smith said that based on the September 15 preliminary property tax levies, 125, or 60 per- cent, of the cities affected by levy limits had proposed levies up to the levy limit. For all cities, the Revenue Department's analysis indicates the ovetall proposed city levy increase for 2002 was 17.1 percent, which includes the levy increase in many cities for the loss of state aids. In total, Smith said that total property taxes will be $443 million lower in 2002, which is $220 million less relief than was estimated at the end of the legislative session. Despite this reduction in the amount of tax relief, he suggested that virtually all types of property will see a tax reduction in 2002. Smith concluded his comments by looking ahead to state/city tax policy issues that must still be ad- dressed. Commissioner Smith told attendees that we will likely revisit the appropriate role of the state in supporting local services and issues related to the flexibility and au- tonomy oflocal government finance in Minnesota. For an overview of other issues discussed at the 2001 Policy Adoption Conference, see pages S-6. t' e e YOUR CITY NEEDS A STATE-OF-THE-ART WEB SITE AT A COST YOU CAN AFFORD GovOffice Webcreator-Created for cities, by cities Your city government wants to build a web site to communicate with citizens, explain city services and efforts, and encourage community feedback and involvement. Where do you begin? .. GovOffice Webcreator-a new service from the League of Minnesota Cities N in cooperation with Avenet, ICMA, and Microsoft-can hdp. go FOR ADDITIONAL DETAILS AND PURCHASING INFORMATION: ~ Contact Tyler at Avenet. toll-free (877) 564-4979 or e-mail: info@govoffice.com . Visit the GovOffice web site (www.goyoffice.com) or the LMC web site (www.lmnc.org) e November 21, 2001 Page 3 I . e e e DEC-13-2001 12:04 612 373 6526 P,01/04 BRW URS MEMORANDUM l11rc:s.ncr SqU3lC 700 Third Street SOLJth Minneapolis, MN 5'415 Phone, (612) nO.0700 F." (612) 370.1378 To: Copy: Nick LandwerllURS File: 379510200101 Joe Lynch From: Greg Brown, PE Dale: December 11, 2001 Subject: 2002 PMP Scope The following are possible project s'ope outlines whi,h wuld be implemented by the City in 200212003 as a part of the Pavement Management Program, Based upon past discussions wi.th the Council, we are assuming that any large scale reconstruction would be deferred until the 2003 construction season to provide suffIcient neighborhood input. Small scale reconstruction and/or mill/overlay projects would be possible to incorporate imo the 2002 construction season. Budgets are approximate and included for discussion sake at the Dcccmbcr 17,2001 Work Session, 1 have included discussion points by asterisk for each of the potential projccts I) Mill and Overlay of NDlth East Karth Lake Neighborhood: Affected Streets: Karth Lake Road (M&O) $ 40,000.00 Plcasant Circlc (M&O) $ 24,000.00 Pleasant Drive(partial reconstruct) $120,000.00 Amble Drive (no work) $ O.OD Amble Circle (M&O) $ 6,000,00 Total Project Cost (including engineering) $19D,000,oo .Area sealcoated in 2001 (approximately $7,800 investml~nt, expected life 3-5 yrs) 2) Mill and Overlay of Snelling A venue South of County Road B: TOla] Project Cost (inclllding engineering) .Street likely eandidute for narrowing, trails, alignment changes through reconstruction *State Aid funding eligible $ 150,000,00 - best accomplished J) Reconstruction of Hunters Court and Waldon PI. Affected Streets: Hunters Court (Reconstruct) Waldon PI. (Reconstruct) Total Project Cost (including enginccling) .Street Condition among worst .CoMtruct;on may damage Benton Way ~ignificantly $ 120,000,00 $ 75,00000 $ 195,000.00 DEC-13-2001 12:04 BRW 612 373 6526 P.02/04 Mr. Joe Lynch December 11. 2001 Page 2 Potential 2003 Projects 1) Ingerson Neighborhood Reconstruct Hamlinc, Cannon and Ingerson Road, Ingerson COlllt Modify Scope for Carlton A venue and Femwood A venue/Coult? Close Segment of Hamline between Tiller Lane and Ingerson? 2) Red Fox/Grey Fox/Dunlap Commercial Area Combmation of Mill and OverlaylRcconstruction 3) Edgewatcr Neighborhood Reconstruction of all street~ No work on recently con~tructed clIl de sacs? Condemn property for connection of Shoreline Lane? \ . e e e , e e e DEC-l3-200l 12:0~ BRW 512 373 5525 P.03/0~ URS MEMORANDUM Thresher StlllarC 700 Thinl Strce! South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Joe Lynch Copy: Nick Landwer.URS File: 37951-021-0101 From: Greg Brown, PE Date: December 11, 2001 Subject: 2002 Drainage Improvements Scope The following is the recommended scope for the 2002 Drainage Improvemenls Project. The projccts were identified from the Drainage Report Dated, May 1999 and from conversations with City Public Works personnello identify the drainage issues. 1. Karth Lake Inlet Repair s[illing basins and correct erosion problems and $ 40,000.00 2. Perry Park Repair severe erosion and correct drainage on east end of park $ 40,000.00 3. Minor Drainage Repairs Repairs in residential areas (Seims Ct" James Circle ctc,) $ 20,000,00 Total Project Costs (including engineering) $100,000.00 DEC-13-200l 12:04 BRW 612 373 6526 P.04/04 , URS MEMORANDUM 'Thresher Square 700 Third Street South Minneapolis, MN 554 r S Phone, (6t2l370-0700 F",' (612) 370.1378 e To: Joe Lynch Copy: Nick LandwerlURS File: 37951-022-0101 From: Greg Brown, PE Date: December 11, 2001 Subject: 2002 Sanitary Sewer Rehabilitation Scope Following is the recommended project scope for the 2002 Sanitary Sewer Rehabilitation Project. Thc proposed area is bound by Stowc Avenue on the north, County Road D on the south, Cleveland A venue on the west and Lake Johanna on the east. Typically $25,00D,OO is allocated for sanitary sewer cleaning and televising, as we have a substanlial backlog of identified work from previous televising projects we are proposing to use the $25,000.00 budgeted this year fot' additional testing and sealing and spot repairs, e Additionally the Edgewater Avenue/ Shoreline Lane neighborhood has been identified as needing substantial repair work. Repairs in this neighborhood would require open cuts and involve road repair. As this neighborhood is identified as a potential reconstruction area in the next few years it is recommended that sanitary sewer repair work in this neighborhood be done in conjunction with road reconstruction, 1. Southwest Corner of Arden Hills Total Project Cost (including engineering) $100,000.00 e TOTAL P.04 e e e CITY OF ARDEN HILLS 2002 BUDGET PROCESS FIVE YEAR CAPITAL IMPROVEMENT PLAN DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST Parks Replacement of the $65,000 warming house at Hazelnut Park SCHEDULED PROJECT ACTIVITY FUNDING SOURCE 2003 2005 2006 FUTURE 2002 X 2004 LOCATION Hazelnut park, Lower Level, 3301 New Brighton Road DESCRIPTION Replacement of the warming house and improvement of the grade around the warming house. JUSTIFICATION The warming house is 36 years old and was moved from the Presby1erian Homes location in 1972. It is showing its age. The roofleaks, fascia, and soffits are rotted, as well as the floor. The front step and threshold have been replaced twice in three years. Because of a poor location and grade, heavy rains and the spring thaw will produce standing water around and inside the structure. CURRENT STATUS/PROJECTED SCHEDULE Listed as a top priority of the PTRC for action in 2002, RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS The PTRC, in the Park Compo Plan process which was a resident driven process, determined that Freeway Park will continue to have a warming house. Furthermore, the PTRC made the determination that basic and necessary repair or replacement of existing Park structures should not be the focus of the Park Comp Plan, but rather should be the focus of an existing regular, systematic replacement plan such as the Five-Year Capital Improvement Plan. The PTRC believes that the replacement of the warming house is a basic and necessary action to take in order to provide a safe and functional environment for the residents of Arden Hills. On two separate occasions the PTRC unanimously voted to recommend that this project be placed in the 2002 CIP. CITY OF ARDEN HILLS 2002 BUDGET PROCESS FIVE YEAR CAPITAL IMPROVEMENT PLAN DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST Parks Replacement of the $55,000 warming house at Freeway Park SCHEDULED PROJECT ACTIVITY FUNDING SOURCE 2002 2003 2004 2005 2006 FUTURE X LOCATION Freeway Park, Upper Level, 1370 West County Road E DESCRIPTION Replacement ofthe warming house and improvement ofthe grade around the warming house, JUSTIFICATION The warming house is 27 years old. It is showing its age. The rooflcaks, fascia, and soffits are rotted as well as the floor. The front step and threshold have been replaced twice in three years. Because of a poor location and grade, heavy rains and the spring thaw will produce standing water around and inside the structure. CURRENT STATUS/PROJECTED SCHEDULE Listed as a top priority of the PTRC for action in 2002. RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS The PTRC, in the Park Compo Plan process which was a resident driven process, determined that Freeway Park will continue to have a warming house. Furthermore, the PTRC made the determination that basic and necessary repair or replacement of existing Park structures should not be the focus of the Park Comp Plan, but rather should be the focus of an existing regular, systematic replacement plan such as the Five-Year Capital Improvement Plan, The PTRC believes that the replacement of the warming house is a basic and necessary action to take in order to provide a safe and functional environment for the residents of Arden Hills. On two separate occasions the PTRC unanimously voted to recommend that this project be placed in the 2002 CIP. e e e ! e e e ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 01-28 A RESOLUTION ESTABLISHING THE FEE SCHEDULE FOR 2002 WHEREAS, Section 13-24 ofthe Arden Hills City Code provides that permit/license fees be established from time to time by Resolution adopted by the City Council; and WHEREAS, the Council has expressed a desire to review the fee schedule on a regular basis; and WHEREAS, staff has completed a formal review of all fees charged by the City, and would recommend that the attached fee schedule for the year 2002; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that the attached fee schedule be adopted: (See Attachment) BE IT FURTHER RESOLVED, that these fees shall become effective January 1, 2002. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 17th DAY OF DECEMBE~ 2001. ATTEST: DENNIS PROBST, MAYOR JOSEPH P . LYNCH, CITY ADMlNISTRA TOR e e e ~ rA~HILLS CITY OF ARDEN HILLS 2002 FEE SCHEDULE (includes sales tax where appropriate) (Effective January I, 2002) I. ADMINISTRATIVE DOl!:s and Cats (2 YEARS; - pro-ratinl!: for second vear onlv (aJ, $11.00) Dog License (2 YEARS) $22.00 Cat License (2 YEARS) 22.00 Duplicate or Lost Tag 5.00 Boarding: Dogs (Daily) 11 12,00 Cats (Daily) 11 12,00 Administrative Animal Handling (Per Animal) 2.00 Disposal: Dog 2122.00 Cat 20.00 Impoundment: Pirst Offense 20.00 Second Offense 40.00 Third Offepse 60.00 Residential Dog Kennel License (Annual) 10.00 Meetin Documents Minutes $64.00 51.00 Re ular City Council Meetin Regular Planning Commission Meetin Re ular Cit Council Meetin Regular Planning Commission Meetin Re ular Cit Council Meetin Regular Planning Commission Meetin er sheet/staff labor/ osta e as a A endas 12.00 6.00 VARIES VARIES A enda Packets Cost based on Miscellaneous Administrative Fees Counter and/or Per Side (any size) .15,25.30 $ 0.25 Special Document Photocopv ReQuests Assessment Search Per half hour 10.0020,00 II. BUILDING CONSTRUCTION tit Building Permits Fees are based upon Table lA of the 1997 U.B.C. and are determined by the City's Building Official. Plan Review Fee 65% of Building Permit Fee Re-Inspection $20.00 STATE SURCHARGE .0005 x construction value Mobile Home $50.00 Location Permit Demolition Includes: Wrecking, 50.00 relocating and moving buildings (for all types of buildings, including mobile home relocation) Swimming Pool 50.00 STATE SURCHARGE 0.50 Fence Construction Base Fee $15.00 Plus Per 100 Feet 6.00 STATE SURCHARGE 0.50 tit Blacktop or Base Fee $18.00 Concrete Sidewalks, Parking Lots, Drivewavs Plus Per 100 Feet 6.00 STATE SURCHARGE 0.50 Plumbinl! Minimum Fee $35.00 . Residential First Fixture 15.00 Each Additional Fixture 7.50 . Commercial, 1.25% of Total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE **0.50 **Surcharge computation is based on the permit fee. Surcharge equals 0.0005 of each oermit fee, or $.50, whichever is greater. tit tit e e III. Electrical Permit I Minimum Fee I *$22.00 Maximum Fee $110.00 for Single Family Dwelling Other fees are based on amperage and are determined bv the City's Electrical Inspector. I STATE SURCHARGE I 0.50 Heating or Minimum Fee $35.00 Mechanical Permit . Residential 2% oftotal bid . Commercial, 1.25% of Total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE **0.50 Surcharge computation is based on the permit fee. Surcharge equals .0005 of each permit fee, or $.50, whichever is greater. Fire Protection Fees are based upon Table 1A Permit of the 1997 V.B.C. and are determined by the City's Building Official. Plan Review Fee 65% of Fire Permit Fee Re-Inspection $20.00 STATE SURCHARGE .50 Surcharge computation is based on the permit fee. Surcharge equals .0005 of each permit fee, or $.50, whichever is greater. LIOUORlALCOHOLIC BEVERAGES (Fees Paid Annuallv) Liquor (Annual- No pro-ratin!!) On-Sale 1,999 square feet (SF) or less $3,300.00 2,000 - 2,999 SF 4,400.00 3,000 - 3,999 SF 5,500.00 4,000 SF or more 6,600.00 Sunday On-Sale 200.00 Off Sale 200.00 Club Fee 300.00 Investigation Fee 150.00 Malt Beverages On-Sale 120.00 Off-Sale 40.00 Wine On-Sale *2,000 (*or half of On-Sale License Fee - whichever is less) Strong Beer *No Charge (*as part of On-Sale Wine License) IV. MAPS AND ORDINANCES tit Ordinances Zoning $26.63 $27.00 Sign 10.65 11.00 Subdivision 10.65 11.00 Code of Ordinance 106.50107.00 Comprehensive Plan 60.00 MaDs Zoning (11 x 17) - B/W .75 1.00 Zoning (11 x 17) - COLOR 3.174.00 Streets 2.00 Conies of As-Builts 4.505.00 V. PARKS AND RECREATION FEE SCHEDULE Ball Field Rental** Per Day $30.00+ Ice Rink Rental** Per Day 30.00+ Warming House Per Day 30.00+ Rental** Picnic Shelters Includes two (2) picnic tables 30.00+ and one (1 ) trash container per day *Plus a Refundable 50.00 $100.00 Damage Deposit Additional Picnic Tables Each 25.00 Additional Trash Containers Each 5.00 Community Annual 18.0020.00 Garden Plots **Only allowed during non-nublic use hours. +Non-Resident Fees are 60.00 $70.00 Per Hour or Day as applicable. e VI. PLANNING AND ZONING Preliminary Plat *25.00/lot + consulting fees *$250.00 and escrow Final Plat *Included in Preliminary Plat N/A + consulting fees Lot SplitlMinor * + consulting fees *175.00 Subdivision RezoninglComprehen * + consulting fees *250.00 sive Plan Amendment Variance * + consulting fees * 125.00 Special Use Permit * + consulting fees *200.00 (SUP)/Amended SUP Planned Unit * + consulting fees and escrow *300.00 Develonment (PUD) tit e e e Vacation of Easement * + consulting fees and escrow *125.00 Apportionment of * + consulting fees *30.00 Assessments Zoning Ordinance *+ consulting fees and escrow *250.00 Amendment VII. UTILITY HOOK-UP CHARGES Water Permit Water Service Installation $35.00 Interior Plumbing (New 5.00 Home) Interior Plumbing (Existing 10.00 Home) Temporary Water Shut 30.00 Off/Turn On Permanent Water Disconnect 200.00 Fee Curb Box and Service Lead: 150.00 . 1" Service connection on unsurfaced street Restoration of typical road 60.00 mix street Restoration of higher-type *Set by Engineer street Larger than 1" Service *Set by Engineer Connection Plan Check Fee *Set by Inspector Re-Inspection 10.00 STATE SURCHARGE 0.50 Water Meter/Spacer Char!!es Customer Fee includes removal of meter, $100.00 Requested Water bench test at maintenance Meter Accuracy facility, and returning meter to Test residence**** Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test. Water Meter/Snacer Char!!es . Radio Read Water Meter/SDacer Char!!es Meter Size* Total Denosit/Installed 3/4" x 7-112" Meter 315.00 $325.00 3/4" x 9" Meter 340.00 350.00 1" Meter 380.00390.00 1-112" Meter 610.00630.00 2" Meter 765.00790.00 *Iflarger than 2", call the Director of ODe rations and Maintenance for Price Quote. Sewer Permit New Connections $35.00 Alterations/Repairs 35.00 (Minimum Fee) Plan Check Fee * Set bv Inspector Insnections *Set bv Inspector Re- Inspection *V ARIES *(Consult Citv Building Official) SAC. *V ARIES *(Included in Building Permit Fee) STATE SURCHARGE 0.50 Storm Utility Prohibited Sump Pump $100.00 Connection Surcharge per month VIII. MISCELLANEOUS/RETAIL ACTIVITIES Boutique/Garage Application/notification of N/A Sale Citv Hall required Casual Roadside Application/notification of N/A Stan ds Citv Hall required Tent Permit $50.00 Sidewalk Sales 50.00 Amusement Includes: Arcade, dance hall, 100.00 Facilities movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. (Refer Code) Bulk Fuel Storage Wholesale - Liability 200.00 Insurance Required tit e . \ e Charitable Investigation Fee 100.00150.00 Gambling Premises Permit Grocery Per 1,000 Square Feet (SF) or 20.00 fraction thereof Hotel/Motel Per Room 6.00 Courtesv Bench Non-Advertising per bench 25.00 With Advertising Der bench 75.00 Massage Per Facility 3,000.00 Parlor/Sauna Personal Service License 100.00 Mechanical and/or Includes: Amusement devices, Refer Code Electronic musical devices, amusement Recreation Device rides, bowling allevs, etc. 1 Device - 50.00 2 - 4 Devices 100.00 5 - 10 Devices 275.00 11 - 15 Devices 605.00 16 and over 900.00 Retail Sales Includes: Antique shops, $50.00 beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter cigarette sales, vending machines (excluding cigarettes), and the selling of retail goods or services not listed Retail Cigarette 200.00 Sales Restaurants - Cafes, Per 1,000 Square Feet (SF) or 20.00 Coffee Houses, etc. fraction thereof Restaurants - 300.00 Drive-thru Service Stations Liability Insurance Required 100.00 e e IX. SIGNS Initial FeelPer Sitm $50.00 STATE SURCHARGE 0.50 (oer permit) Annual Renewal 100 Square Feet* (SF) or less 20.00 FeelPer Sign *Maximum allowable size TemDOrary 50.00 STATE SURCHARGE .50 ImDoundment First Offense N/C - Warning Second Offense 20.00 Third Offense 40.00 X. MISCELLANEOUS FEES/PERMITS Annual Rubbish 75.00 $100.00 Hauler Contractor' License 30.00 Res. #01-28, Adopted 12/17/01- Effective 1/1102 I e e tit . e tit .' Ordinance No. State of Minnesota County of Ramsey City of Arden Hills PurDose The Public Works Director, in agreement with City Council, shall determine the minimal levels of municipal water supply necessary to adequately cover human consumption, sanitary purposes, and fire fighting purposes. Any municipal water supply less than the minimal levels established shall be considered a water shortage. When a water shortage is determined, water restrictions will be declared in order to ensure conservation of municipal water. Water Restriction Notice A water restriction notice will be posted on the City bulletin board and in the official City newspaper. The water restriction notice may also be posted on the City's website, cable television channel, or through local news broadcasts. Water Restriction Rules The Public Works Director shall determine the hours, length of time, and properties affected each time a water restriction is imposed. Water restrictions will apply to sprinkling for yards, vegetable and flower gardens, filling of pools over 1 foot deep, car washing, hose spraying of yard or garden. Water restrictions will not apply to any indoor water uses. Exception The watering restrictions will not include properties with private wells, or properties with new sod. New sod is defined as sod or seed placed within 3 months prior to first date of water restrictions. No other exceptions will be made. Violation Each commercial and residential property owner, or tenant of a property owner, will have 24 hours from the first date of publication in the City's official newspaper to comply with the rules ofthe watering restriction. The water restriction notice will include the following: . Uses of the municipal water system which will be restricted Times during which the restrictions will apply. Whether the use restrictions will be absolute or vary depending upon location or identification of property in relation to which water tower is being affected. When the restrictions will be implemented and when they will terminate. . . . Use of the municipal water in violation of the watering restriction will be the responsibility .. of the property owner living at the property, or if no owners of the premises reside therein, ,., tllen by the adult person or persons in control of such property as tenants or managers for the owners. For each day a property is in violation of the watering restriction, a $lO/day fine will be assessed to the property for each day in violation during each water restriction period. The total of all fines will be added to the quarterly water bill for that property. Continued violation of the water restriction and/or non-payment of the fines imposed for violating the water restriction may be cause for discontinuance of water service. Residents and/or City staff may report violations to the Public Works Director. The Public Works Director will confirm the violation by sending City staff to the residence to verify this violation. Upon confirmation of the violation, the City staff person will leave a notice at the door that charges will begin the date of inspection and will cease only when the resident calls to confirm their compliance or when the water restricting band has ended. Adopted by the City of Arden Hills City Council this _ day of , 200 ATTEST: Dennis Probst, Mayor e Joseph Lynch, City Administrator City Clerk (SEAL) Published in the Shoreview Bulletin _,200_. . . ~ ~ILLS AGENDA A SPECIAL MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 MONDAY, DECEMBER 17, 2001, 7:00 P.M. 7:00P.M. 1. Call to Order 7:00 P.M. 2. Approval of Meeting Agenda 7:00 P.M. 3. Approval of Minutes . a. June 25,2001 Regular EDA Meeting 7:05 P.M. 4. Unfinished and New Business a. Adopt 2002 Budget b. Tax Increment Financing District No.2, Status Update 7:30 P.M. 5. Adjourn The above times may vary depending upon length of issue discussion. . tit . e CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DEVELOPMENT AUTHORITY (EDA) JUNE 25, 2001 6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS D.. ..- ~r"'f. 1-71 \"('t~ C""l' . ",c.". \' ': ",\~i:"~ CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, President Dennis Probst called to order the Economic Development Authority (EDA) meeting at 6:04 p.m. Present: President Dennis Probst, Commissioners Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were Executive Director, Joe Lynch; Secretary/Treasurer, Terrance R. Post; and Recording Secretary, Nancy Czajkowski. APPROVAL OF MEETING AGENDA MOTION: Commissioner Aplikowski moved and Commissioner Rem seconded a motion to adopt the agenda for the June 25, 2001 meeting of the Economic Development Authority. The motion carried unanimously (4-0). APPROVAL OF MINUTES A. December 4, 2000 Special EDA Meeting MOTION: Commissioner Larson moved and Commissioner Aplikowski seconded a motion to approve the December 4, 2000 Special EDA Meeting minutes as corrected above. The motion carried unanimously (4-0). UNFINISHED AND NEW BUSINESS A. Business Subsidy Criteria 1. Discussion 2. Schedule Public Hearing Mr. Post introduced Ms. Shelly Eldridge of Ehlers and Associates. Ms. Eldridge gave a presentation on Business Subsidy Criteria. In response to questions, she noted the Council could deviate from the criteria with documentation or it could revise the criteria through the public hearing process. She added one way to determine the base value of land would be by the county assessor when the property was going from tax exempt to taxable. She stated an alternative would be to get an appraiser to state the value of what land would be. She noted the value would be somewhere between what the city paid for it and what the market . ARDEN HILLS EDA MEETING - JUNE 25, 2001 ,),,",,'---,r' _,r ~ t!; ~'" 2 value was. She added a variance from what would normally be allowed under zoning or subdivision rules would not be considcred to be a business subsidy. tit Councilmember Aplikowski noted her concern about who would determine whether the interest rate was below what was available. Ms. Eldridge stated as long as the city keeps documentation since the state could not really mandate how the city comes up with its formula. Mayor Probst noted he would suggest keeping the criteria as general as possible to allow the city the most latitude. He added his concern if the criteria were too stringent it could cause problems. He stated he wanted to retain full rights to accept or deny someone the opportunity. He noted just because someone meets the criteria do not guarantee them a business subsidy. Mr. Post suggested the Council hold off the discussion in order to assess the impact of the 200 I legislation session. Mayor Probst suggested the EDA meet before the second Council meeting in July. All Councilmembers agreed. B. Schedule Meetin~ to Discuss 2002 EDA Bud~et Ramifications from 2001 Le~islative Session Mayor Probst noted it should be scheduled during the same July 30, 2001 EDA meeting. ADJOURN tit MOTION: Commissioner Grant moved and Commissioner Aplikowski seconded a motion to adjourn the meeting at 6:32 p.m. The motion carried unanimously (5-0). Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next EDA Meeting will be held Monday, July 30, 2001 at 6:00 p.m. at the Arden Hills Council chambers. tit tit ~ ~ EN HILLS MEMORANDUM TO: FROM: SUBJECT: Adoption of 2002 Economic Development Authority (EDA) Budget DATE: December 12, 2001 Back!!round . Actions taken by the Minnesota Legislature at the 2001 session will have a significant negative impact with respect to 2002 and later tax increment received by the EDA. For 2002, tax increment revenues are forecast to decline $147,882 or 28.4% from 2001 tax increment received. Even with this reduced revenue level, it appears that enough increment will be generated to service the debt obligations of the G.O. Tax Increment Bond Fund No. 325 ($286,315 in 2002). Provosed 2002 Bud!!et Summary Total 2002 EDA revenues of$418,263 are budgeted to exceed 2002 expenditures and debt service payments of $387,725 by $30,538 (Attachment A). The budget assumptions are that the Chesapeake Companies development project will still be in the parcel assembly stage in 2002 and that any costs the EDA may incur in the support of this effort will be reimbursable by the developer. The Commissioners may also note the budgeting of$14,735 in Fund No. 701 total salary costs to support the Chesapeake project as it ramps up in 2002. There are no sidewalk/trail improvement costs budgeted in TIF District No.3 (Cottage Villas) Fund No.3 although the District will have a forecast $40,300 ending cash balance as of December 31, 2002. . Activities in the Business Revolving Loan Fund No. 702 continue to reflect just the collection of note installment payments from Guidant from a prior Minnesota Department of Trade and Economic Development (DTED) loan. The last installment loan payment on this loan is scheduled to be received in May, 2003. The remaining unpaid principal balance at December 31, 2001, is $36,716. The ending cash balance in this fund is forecast at $104,058 as of December 31,2002. The EDA has already established criteria for making business loans from this program. Adoption of 2002 Economic Development Authority (EDA) Budget December 12, 2001 Page 2 of2 Interfund Loan Payments As of December 31,2001, the EDA will have made significant progress in reducing the amount of debt outstanding to the Permanent Improvement Revolving (PIR) Fund No. 50 I. Ofthe original three notes totaling $1,125,000 - the Kem Milling acquisition debt (Attachment B) of $225,000 will have a remaining principal balance of $55,000; the soil correction Welsh Project debt (Attachment C) of $250,000 will be totally paid off; and the Indykiewicz Land Acquisition debt (Attachment D) of$650,000 will have an unpaid principal and accrued interest balance of $725,708.08. The Commissioners should note that the planned funding source for liquidating the Indykiewicz debt is repayment from Ramsey County in conjunction with the Highway 96 segment one reconstruction project and/or resale of the remnant parcel. Recommendation Staff recommends that the EDA approval the 2002 budget detail contained in Attachment A as part of this memorandum at the December 17, 2001 EDA meeting. . tit . e . <(' o !:!. ~~ '': ~ Q) ~s~.g :I: :::J C :::J <( 8,1ll ,,~><'" (1) C UJ 0 '0" 0 ... E 'C iN <( c." 'O.2co"g >-Q)~Ul ;t=~:::J8. 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Ol 0 0 0 0 0 -- - --- - - - - - - '"''''''' "'''' '"' NN N --- NNN - - - -- - tit 6' o ,,; N '" ai '" "! ::;: '" sf! o o o e o o o o o o '" '" . ;; - o .... e >- C Z~ ga Q ~ 1\11 1\ C\-j Mf.fiT D tit ~ ~ EN HILLS MEMORANDUM TO: EDA Commissioners FROM: Terrance Post, EDA secretarY/Treasurer@ SUBJECT: Tax Increment Financing District No.2 (Round Lake Office) Status Update DATE: December 14, 2001 . Backl!round Within the confines of Tax Increment Financing (TIP) District No.2 there are two areas of the district with development activitylinterest. Following is a brief discussion of the current status of each. Chesapeake Companies Proiect The development group is still in parcel assembly stage for their proposed project. They hope to close on the FairwaylNaegele parcels by year end. They have reached a tentative purchase agreement with MT Properties for the railroad spur and easements and hope to close by May 31, 2002. As a side note, the rail lessee (Minnesota Commercial Railroad) has told its tenant to remove the stored antique rail cars by May 31, 2002. The final parcel to be assembled is ATS Steel. Our understanding is that the parties are still far apart on completing a transaction. Chesapeake has engaged CB Richard Ellis to exclusively market their project and will be using McGough Construction for build out. Remnant Indykiewicz Parcel Earlier this summer the City had a serious prospect consider the site for a combined food/retail/office project. Due to the constraints of the site (positioning of the power line, triangular shape, and not enough parking spaces to support retail), they have backed off in terms of interest. . A question for EDA discussion is ifthe site should be marketed by staff or by an exclusive listing with an agent/developer. In any event, the Commissioners should weigh in on what type of development they would like to see on this intersection location. Commissioners may note that any development will require a variance from the Gateway Zoning District in that the minimum lot size in this zoning district is ten (10) acres and the remnant parcel is less than the minimum at 3.714 acres (161,802 square feet). 'I :;\ . . .. ~ ~ILLS REVISED AGENDA SPECIAL CITY COUNCIL MEETING CITY HALL, 1245 WEST HIGHWAY 96 MONDAY, DECEMBER 17, 2001, 7:30 P.M. City PhilosODhv To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. A Special Economic Development Authority Meeting Is Scheduledfor 6:30 P.M., Immediately Prior to the Special City Council Meeting, Scheduledfor 7:30P.M. 7:30 p.m Budget Adoption Hearing 7:30 P.M. 1. Call to Order 7:30 P.M. 7:30 P.M. 8:00 P.M. 8:05 P.M. 2. Approval of Meeting Agenda 3. Pnblic Hearing a. Tax Levy b. 2002 Budget Adoption 4. Approval of Minutes 5. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There wiIl be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its Donnal sequence on the agenda. a. Claims and Payroll b. Res. #01-28, Adoption of2002 Service Fee Schedule c. 2002 Liquor License Renewals, Pending Receipt of all Fees and Necessary Documentation d. Approval 2002 Planning Commission Work Plan 8:15 P.M. 8:20 P.M. 9:00 P.M. 9:15 P.M. 9:45 P.M. 6. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 7. Unfinished and New Business a. City Hall Proiect 1. Ordinance Summ;u-y #335 Recodification . Resolution #01-24 2. Change Order #6, Rochon Construction 8. Administrator Comments a. Ramsey County Public Works Pre-design Decision b. City Hall Use Policy 9. Council Comments 10. Adjourn The above times may vary depending upon length of issue discussion. AGENDA - PAGE TWO SPECIAL CITY COUNCIL MEETING, CITY HALL MONDAY, DECEMBER 17, 2001, 7:30 P.M. I . ., .. tit ~ ~ EN HILLS MEMORANDUM TO: Mayor and City Council Terrance R. Post, City Accountant @,) SUBJECT: Resolution #01-27, Adoption of 2002 Budget FROM: DATE: December 12, 2001 Backl?'round Attached you will find a summary of the final proposed 2002 All Funds Budget. Materials included with this memo are as follows: . . General Fund Revenues, Expenditures, and Operating Transfers Summary Comparison of All Funds Expenditures/Transfers Out All Funds Revenues/Transfers In. Estimated Ending Cash Balances Schedules. 2002 Capital Budget Schedule. . . . . No material items of note have surfaced since the December 10, 2001, Truth in Taxation Hearing to cause changes in the previously presented budget materials. However, Council should note that the City Engineer will present 2002 Pavement Management Plan (PMP) scope options at the December 17, 2001, W orksession that may result in changes to the previously identified $116,000, 2002 PMP project budgeted cost. Recommendation Staff recommends that City Council consider adopting Resolution #01-27, approving the 2002 Budget. Enclosures tit . tit e tit CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 01-27 RESOLUTION ADOPTING THE 2002 BUDGET WHEREAS, the City Administrator has prepared an annual budget and the City Council has met several times for the purpose of discussing the 2002 budget; and WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public hearing to adopt a budget; and WHEREAS, the City Council held a Truth in Taxation public hearing on December 40,2001 to discuss the 2002 budget and has concluded the budget as prepared is appropriate. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the attached 2002 budget be adopted and approved: General Fund Taxes Licenses & Permits Intergovernmental Charges for Service Fines & Forfeits Miscellaneous Other Financing Uses Total General Fund Revenne and Transfers in $2,151,000 338,150 244,508 50,700 26,200 93,175 60,000 2,963,733 Expenditures and Transfers out General Gov't Public Safety Street Maintenance Parks Maintenance Other Financing Uses Special Revenue Funds (including the EDA) 774,858 (Comm. Svc. Program, Park, Cable, TCAAP Insurance Deductible, EDA) $ 748,010 1,189,150 341,955 349,105 333,750 2,961,970 746,504 Debt Service Funds 287,715 (Advance Refunding, 311,315 G.O.Tax Increment Bonds) Capital Project Funds 917,705 (Non-Assess. Road Imprv., 403,840 Mun. Bldgs., PIR, Cap & Fire Equip Sinking) Subtotal Governmental Funds $4,944,048 4,423,629 Resolution No. 01-27 Enterprise Funds $ 2,52U40 TOTAL ALL FUNDS $ 7.465.788 Page Two December 17, 2001 (Water, Sewer, Recycling, Surface Water Management - excluding Capital Outlay) $ 2.305,580 $ 6.729.209 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 17th DAY OF DECEMBER, 2001. ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR DENNIS PROBST, MAYOR tit tit . tit . . . ;; 'Ii o . ~ '" o :; ;; ..'" 0.5 .. ;; . . .:r :; .2 ~::a ~ . .o.N "00 10 )l 00 - W.- N ~ IIi'; "D' c ~ = Gl . c:... S "D' IIL1 C l1. ... >.- 0 ccll"c.. ....cc'SD.. 0" .. 0 >Ocl-" :t== ,.. (.)u..cOl -0'" .N~ . . .0 o~ . - " . ~.. o e . . o . . . .~ C . .. e o " .. ;; e e . " I il~i ,.Olll "D'UI ~1..Gi.1 ~lo..l .'0: C'i~;.1 ;:;:;s- ;.c,,;) o.(il. ~ o it N o .:;. i 1 ~ ~ I ~ ~ ..1......,................0:0:...... M:O'llt "",M,.. N" 0',) 0:) 0 co a: a:... 0 It) C\! 0; f'-; ~iM oot; C\! 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"'::-i;j ;c;: g,};! ~& :g,:N :l:lg <..t\l t . . o o N . ! . ~ . ~ . . e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 12/17/01 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (12/111011 20460 20461 20462 20463 20464 20465 20466 20467 :::CK:~P:ATE::: 12/10/0] 12110101 12/10/01 ]2/11/0] ]2/1110] 12/11101 12/13/01 12113101 ~r\iOirNt:: 308,86 19,049.56 3.246.25 107.994.81 ],228.88 2,807.00 82.32 6,058.91 140,776,59 PAGE10F3 Pest Control Service thrau December 2001 lOOl-2nd Half Pro e Tax Increment Retaina e Release~Water Tower Pro"eel Pa # 14-Ci Hall Construction November Service 2001 Em 10 ee Gift Certificates MedicallDa care Reimbursement 11/30 lnsurance-Janua 2002-Pre~Paid Note: Checks for unpaid claims totaling $43,679.79 were mailed on December t 1, 2001 after approval at the December 10, 2001 Council Meeting. They were check numbers 204]4.20459. This sequence corresponds to unpaid temporary numbers TOl - T46. Check numbers 20412.20413 were used for alignment. Acurid-St. Paul Commercial Orkin Arden Hills Develo ment Co oration Cham ion Coatin , Inc. Rochon Co oration Xcel Ener Gift Certificates.Com Stanton GrOll Lakes Coun Service Coo erative Subtotal - Paid Claims Paid Claims From Above - 140.776.59 Add Unpaid Claims, Page 3 of 3 - 18.348.] 9 Total Accounts Payable Claims for Council Approval, 12/17/01- 159,124.78 "O"\'.'",,",""I81>'ly.ble;,i'1ITI>1 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 12/17/01 COUNCIL MEETING PAGE 2 OF 3 UNPAID CLAIMS REGISTER: ", :f:i;M;f' #; :):: :CK~:i)ATE:::!: Al\I.OIJ",tl : ......... :... > TI 12118/01 Accurate Press, Inc. 740.18 November Newsletter T2 12118/01 AdvantaQe Paner 74.28 Towels-Shoo TJ 12118101 Animal Control Services, lnc. 634,56 Dog/Cat Enforcement-November T4 12/18/01 Berres, Sandra 40.74 Mileage/Expense Reimbursement T5 12/18/01 BFI of Minnesota, Inc. 187.20 Waste Removal~December T6 12/18/01 Biffs, Inc. 159.81 Portable Toilets-Sutton Place T7 12/18/01 Black Bear SYstems, Inc. 300.00 PT Win U02Tade T8 12/18/01 Bloomington Electric 35.50 Refund-Electrical Permit #EOO~236 T9 12118/01 Bra-Tex, Inc. 99.81 Shop Towels TIO 12/18/01 Burwell, Lynn 1,150.00 Dance Instructor Tl1 12118/01 Business Fonns & Accountine: 261.21 2001 W-2 Forms & Envelopes TI2 12118/01 Comorate Exoress 622.48 Office SUDolies/CODY PaDer T13 12118/01 Frattallone's Hardware 45.03 Maint SUDolies/Door Bell-Shoo T14 12/18/01 Fre berger, Scott 149.04 2001 Uniform Purchase TIS 12/18/01 General Office Products 1,782.33 City Hall Furniture T16 12118/01 H & L Mesabi, Inc. 134.28 Snow Plow Blade TI7 12/18/01 Hudson MaD Company 4.48 Street Mans-Tax & Delivery TI8 12/18/01 In~aham & Associates, Inc. 2,406.72 November Park Planning T19 12/18/01 ICBO 30,00 Plans Examiner Renewal~D. Scherbel T20 12/18/01 Kath Auto Parts 84.11 Shop Supplies T21 12/18/01 Krueger International, Inc. 289,67 (2) Dolly's-Citv Hall T22 12/18/01 Lea~!Ue of MN Cities Insurance Trust 195.00 CMC 21181 (Policy Amendments) Tn 12/18/01 McCollister & Co. 427,22 110 Gal OillDrum Deoosit T24 12118/01 Menards 53.89 Maintenance Sunnlies T25 12/18/01 Moore, Thomas 170.43 Mileage Reimbursement T26 12118/01 North Metro Inspections, Inc. 1,726.40 November Electncallnspections T27 12/18/01 Office Devot 62.63 Office Supplies T28 12118/01 Pace Analytical 319.00 Water Testinl:!4Novcmber T29 12118/01 Post, Terrance 27.60 Mileai!:e Reimbursement no 12118101 Roseville, City of 3,311.27 Cable Switch Eauinment nl 12/18/01 Sam's Club 226.87 Recreation Supplies T32 12/18101 Scharber & Sons, Inc 200.00 Replace Window #8 T33 12/18101 Schlfskv. Mike 37.99 200 I Unifonn Purchase T34 12118101 Scott Publishing, Inc. 211.44 Safe'" Check-City Hall T35 12118101 Sprint PCS 71.15 Cellular Phone Service TJ6 12/18/01 Stanton Group 100.00 FSA Admin Fees-Oct II Total- Unnaid Claims- 16,372.32 II """dw""",",n"<,,"},.hbla""'" .... e . e ", e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 12/17/01 COUNCIL MEETING PAGE30F3 UNPAID CLAIMS REGISTER: ..'rnM~#I~"'i!\Jit",.I'...VEiIi!AAl.......' . ......1 :AMOirKtt:~ :::::...~ T37 12118/01 Stale of MN-Dr>nt of Administration 1,308.04 Centrex Phone Service D8 12118/01 TimeSaver Off-Site Secretarial 275.00 Recording Secretary-November T39 12/18/01 Triarco Arts & Crafts 61.66 Recreation Sunolies T40 12/18/01 University of Minnesota 186.00 Annual Building Institute-DS-l/9-1/11/02 T41 12/18/01 Wells Far!.TO Home Mortpap'e 20.00 Refund-Overnvrnt #BUSOl-94 T42 12/18/01 West Weld 125.17 Streets-Supplies Subtotal, Page 3 of3- 1,975.87 Pa2:c 20f3 BrouQ"ht Forward - 16,372.32 Total Unnaid Claims 18,348.19 ...dYI"",","'I!1>'Y"bkl,Ioirn;1 .~ e e e ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 01-28 A RESOLUTION ESTABLISHING THE FEE SCHEDULE FOR 2002 WHEREAS, Section 13-24 ofthe Arden Hills City Code provides that permit/license fees be established from time to time by Resolution adopted by the City Council; and WHEREAS, the Council has expressed a desire to review the fee schedule on a regular basis; and WHEREAS, staff has completed a formal review of all fees charged by the City, and would recommend that the attached fee schedule for the year 2002; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that the attached fee schedule be adopted: (See Attachment) BE IT FURTHER RESOLVED, that these fees shall become effective January 1, 2002. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 17th DAY OF DECEMBER, 2001. ATTEST: DENNIS PROBST, MAYOR JOSEPH P. LYNCH, CITY ADMINISTRATOR e tit . ~ ~HlLLS CITY OF ARDEN HILLS 2002 FEE SCHEDULE (includes sales tax where appropriate) (Effective January 1, 2002) I. ADMINISTRATIVE DOl!s and Cats (2 YEARS; - oro-ratinl! for second vear onlv (aJ, $11.00) Dog License (2 YEARS) $22.00 Cat License (2 YEARS) 22.00 Duplicate or Lost Tag 5.00 Boarding: Dogs (Daily) 12.00 Cats (Dailv) 12.00 Administrative Animal Handling (Per Animal) 2.00 Disposal: Dog 22.00 Cat 20.00 hnpoundmenl: First Offense 20.00 Second Offense 40.00 Third Offense 60.00 Residential Do.g Kennel License (Annual) 10.00 Meetin Documents Minutes $64.00 51.00 Re lar Cit Council Meetin Regular Planning Commission Meetin Re lar Ci Council Meetin Regular Planning Commission Meetin Re ular Ci Council Meetin Regular Planning Commission Meetin er sheet/stafflabor/ osta e as a A endas 12.00 6.00 VARIES V ARIES A enda Packets Cost based on Miscellaneous Administrative Fees Counter and/or Per Side (any size) $ 0.25 Special Document Photocopy Requests Assessment Search Per half hour 20.00 Res. #01-28, Adopted 12/17/01 - Effective 1/1/02 Page 2 II. BUILDING CONSTRUCTION tit Building Permits Fees are based upon Table IA ofthe 1997 U.B.C. and are determined by the City's Building Official. Plan Review Fee 65% of Building Permit Fee Re- Inspection $20.00 STATE SURCHARGE .0005 x construction value Mobfle Home $50.00 Location Permit Demolition Includes: Wrecking, 50.00 relocating and moving buildings (for all types of buildings, including mobile home relocation) Swimming Pool 50.00 STATE SURCHARGE 0.50 Fence Construction Base Fee $15.00 Plus Per 100 Feet 6.00 STATE SURCHARGE 0.50 tit Blacktop or Base Fee $18.00 Concrete Sidewalks, Parking Lots, Drivewavs Plus Per 100 Feet 6.00 STATE SURCHARGE 0.50 Plumbinl! Minimum Fee $35.00 . Residential First Fixture 15.00 Each Additional Fixture 7.50 . Commercial, 1.25% ofTotal Bid Industrial, plus $50.00 Institutional STATE SURCHARGE **0.50 **Surcharge computation is based on the permit fee. Surcharge equals 0.0005 of each nermit fee, or $.50, whichever is greater. I e Res. #01-28, Adopted 12/17/01 - Effective 1/1102 Page 3 e e . III. *$22.00 Electrical Permit Minimum Fee Maximum Fee $110.00 for Sin Ie Famil Dwellin Other fees are based on amperage and are determined b the Cit 's Electrical Ins ector. STATE SURCHARGE 0.50 Heating or Minimum Fee $35.00 Mechanical Permit . Residential 2% of total bid . Commercial, 1.25% of Total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE **0.50 Surcharge computation is based on the permit fee. Surcharge equals .0005 of each Dermit fee, or $.50, whichever is greater. Fire Protection Fees are based upon Table IA Permit of the 1997 U.B.c. and are determined by the City's Building Official. Plan Review Fee 65% of Fire Permit Fee Re- Inspection $20.00 STATE SURCHARGE .50 Surcharge computation is based on the permit fee. Surcharge equals .0005 of each permit fee, or $.50, whichever is greater. LlOUORlALCOHOLlC BEVERAGES (Fees Paid Annuallv) Liquor (Annual- No no-ratinl!) On-Sale 1,999 SQuare feet (SF) or less $3,300.00 2,000 - 2,999 SF 4,400.00 3,000 - 3,999 SF 5,500.00 4,000 SF or more 6,600.00 Sunday On-Sale 200.00 Off Sale 200.00 Club Fee 300.00 Investigation Fee 150.00 Malt Beverages On-Sale 120.00 Off-Sale 40.00 Wine On-Sale *2,000 (*or half of On-Sale License Fee - whichever is less) Strong Beer *No Charge (*as part of On-Sale Wine License) Res. #01-28, Adopted 12/17/01 - Effective 1/1/02 Page 4 IV. MAPS AND ORDINANCES e Ordinances Zoning $27.00 Sign 11.00 Subdivision 11.00 Code of Ordinance 107.00 Comprehensive Plan 60.00 Maps Zoning (11 x 17) ~ B/W 1.00 Zoning (11 x 17) - COLOR 4.00 Streets 2.00 Copies of As-Builts 5.00 V. PARKS AND RECREATION FEE SCHEDULE Ball Field Rental** Per Day $30.00+ Ice Rink Rental** Per Day 30.00+ Warming House Per Day 30.00+ Rental** Picnic Shelters Includes two (2) picnic tables 30.00+ and one (1) trash container per day *Plus a Refundable $100.00 Dama e Deposit Additional Picnic Tables Each 25.00 Additional Trash Containers Each 5.00 Community Annual 20.00 Garden Plots **Only allowed during non-public use hours. +Non-Resident Fees are $70.00 Per Hour or Day as applicable. e VI. PLANNING AND ZONING Preliminary Plat *25.00/lot + consulting fees *$250.00 and escrow Final Plat *Included in Preliminary Plat N/A + consulting fees Lot SplitlMinor * + consulting fees *175.00 Subdivision RezoninglComprehen * + consulting fees *250.00 sive Plan Amendment Variance * + consulting fees *125.00 Special Use Permit * + consulting fees *200.00 (SUP)/Amended SUP Planned Unit * + consulting fees and escrow *300.00 Development (PUD) e Res. #01-28, Adopted 12/17/01 - Effective 1/1/02 Page 5 e . e Vacation of Easement * + consulting fees and escrow * 125.00 Apportionment of * + consulting fees *30.00 Assessments Zoning Ordinance *+ consulting fees and escrow *250.00 Amendment VII. UTILITY HOOK-UP CHARGES Water Permit Water Service Installation $35.00 Interior Plumbing (New 5.00 Home) Interior Plumbing (Existing 10.00 Home) Temporary Water Shut 30.00 Off/Turn On Permanent Water Disconnect 200.00 Fee Curb Box and Service Lead: 150.00 . 1" Service connection on unsurfaced street Restoration of typical road 60.00 mix street Restoration of higher-type *Set by Engineer street Larger than 1" Service *Set by Engineer Connection Plan Check Fee *Set by Inspector Re-Insnection 10.00 STATE SURCHARGE 0.50 Water Meter/Spacer Char!!es Customer Fee includes removal of meter, $100.00 Requested Water bench test at maintenance Meter Accuracy facility, and returning meter to Test residence**** Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test. Res. #01-28, Adopted 12/17/01 - Effective 1/1/02 Page 6 Water Meter/Soacer Charl!es . Radio Read Water Meter/Spacer Charl!es Meter Size* Total Denosit/Iostalled 3/4" x 7-112" Meter $325.00 3/4" x 9" Meter 350.00 1 " Meter 390.00 1-1/2" Meter 630.00 2" Meter 790.00 *Iflarger than 2", call the Director of ODe rations and Maintenance for Price Quote. Sewer Permit New Connections $35.00 Alterations/Repairs 35.00 (Minimum Fee) Plan Check Fee * Set bv Inspector Insnections * Set bv Inspector Re- Inspection *VARIES *(Consult Citv Building Official) SAC. *V ARIES *(Included in Building Permit Fee) STATE SURCHARGE 0.50 Storm Utility Prohibited Sump Pump $100.00 Connection Surcharge per month VIII. MISCELLANEOUS/RETAIL ACTIVITIES Boutique/Garage Application/notification of N/A Sale City Hall required Casual Roadside Application/notification of N/A Stands City Hall required Tent Permit $50.00 Sidewalk Sales 50.00 Amusement Includes: Arcade, dance hall, 100.00 Facilities movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. (Refer Code) Bulk Fuel Storage Wholesale - Liability 200.00 Insurance Required Res. #01-28, Adopted 12/17/01 - Effective 111/02 Page 7 e e tit e tit tit Charitable Investigation Fee 150.00 Gambling Premises Permit Grocery Per 1,000 Square Feet (SF) or 20.00 fraction thereof HoteI/Motel Per Room 6.00 Courtesv Bench Non-AdvertisinQ: ner bench 25.00 With AdvertisinQ: ner bench 75.00 Massage Per Facility 3,000.00 Parlor/Sauna Personal Service License 100.00 Mechanical and/or Includes: Amusement devices, Refer Code Electronic musical devices, amusement Recreation Device rides, bowlinQ allevs, etc. 1 Device 50.00 2 - 4 Devices 100.00 5 - 10 Devices 275.00 11 - 15 Devices 605.00 16 and over 900.00 Retail Sales Includes: Antique shops, 50.00 beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter cigarette sales, vending machines (excluding cigarettes), and the selling of retail goods or services not listed Retail Cigarette 200.00 Sales Restaurants - Cafes, Per 1,000 Square Feet (SF) or 20.00 Coffee Houses, etc. fraction thereof Restaurants - 300.00 Drive-thru Service Stations Liabilitv Insurance Reauired 100.00 Res. #01-28, Adopted 12/17/01 ~ Effective 1/1102 Page 8 IX. SIGNS Initial FeelPer Sitm $50.00 STATE SURCHARGE 0.50 (ner permit) Annual Renewal 100 Square Feet* (SF) or less 20.00 FeelPer Sitm *Maximum allowable size Temporarv 50.00 STATE SURCHARGE .50 Impoundment First Offense N/C- Warning Second Offense 20.00 Third Offense 40.00 X. MISCELLANEOUS FEES/PERMITS Annual Rubbish $100.00 Hauler Contractor' License 30.00 Res. #01-28, Adopted 12/17/01 - Effective 1/1/02 Page 9 e tit . e e tit ~ ~ EN HILLS MEMORANDUM TO: . Joe Lynch, City Administrator n Jackie Gritz, Office Support Specialist~lu- ~ 2002 Liquor License Applications FROM: SUBJECT: DATE: December 14, 2001 Backl!round As you are aware, the 2002 Liquor License Applications are due December 17, 2001. The following is a listing of the status of all applications. Mayor's signature is required on the off- sale yellow license card for the following establishments: Star Liquors, Lindey's Steakhouse, and Big Ten Supper Club. Applicant Flaherty's Arden Bowl Inc. Materials Missinl! Certificate of Insurance Background Checks from Sheriffs Office Great China Restaurant Certificate of Insurance Form PS 9093-98 Background Checks from Sheriffs Office Blue Fox, Inc. Complete Big Ten Supper Club Complete Holiday Inn No materials received to date Star Liquors No materials received to date Lindey's Steakhouse No materials received to date Recommendation Staff is requesting City Council approve the above applicant's for 2002 Liquor License Renewals contingent upon receipt of all necessary documents, information, and forms. e ~ ~HILLS CITY OF ARDEN HILLS MEMORANDUM DATE: December 11, 2001 TO: Mayor and City Council City Administrator Joe Lynch FROM: Aaron Parrish, City Planner fi( SUBJECT: 2002 Planning Commission Work Plan Back!!round . On an annual basis the Planning Commission has articulated a Work Plan for the proceeding year. The Work Plan outlines those activities to be undertaken by the Commission above and beyond the standard evaluation ofland use applications. 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Cl:: = o .~ '" '" 's 8 o u OJ) = .~ = = " 1i: ..... o o N - ..... ..... - N ..... e e e e CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 335 AN ORDINANCE SUMMARHY ADOPTING A NEW MUNICIPAL CODE FOR THE CITY OF ARDEN HILLS, MINNESOTA, AMENDING, RESTATING, REVISING, UPDATING, CODIFYING AND COMPILING CERTAIN ORDINANCES OF THE CITY DEALING WITH THE SUBJECTS EMBRACED IN THE CODE OF ORDINANCES, AND PROVIDING PENALTIES FOR THE VIOLATION OF THE CODE OF ORDINANCES WHEREAS, Minnesota Statutes Sections 415.02 and 415.021 authorize the City to cause its ordinances to be codified and printed in a book; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA HEREBY ORDAINS: Section 1. The general ordinances of the City as amended, restated, revised, updated, codified and compiled in book form, including penalties for the violations of various provisions thereof, are hereby adopted and shall constitute the "Code of Ordinances ofthe City of Arden Hills." This Code of Ordinances also adopts by reference certain statutes and administrative rules of the State of Minnesota as named in the Code of Ordinances. Section 2. The Code of Ordinances as adopted in Section 1 shall consist of the following titles: Chapter 1: Chapter 2: Chapter 3: Chapter 4: Chapter 5: Chapter 6: Chapter 7: Chapter 8: Chapter 9: Chapter 10: Chapter 11: Code Introduction Administration Licenses and Regulations Animals and Pets Alcoholic Beverages Nuisances and Offenses Recreation Areas Traffic and Motor Vehicles Building Regulations Utilities Subdivisions Ordinance Summary No. 335 Section 3. Section 4. Section 5. 2 12/17/01 e Appendix: . Adult Uses . Zoning . Signs . Flood Plain Management . Shore land Management . Cable Communication Franchise . Gas Distribution Franchise . Electrical Distribution Franchise All prior ordinances, pertaining to the subjects treated in the Code of Ordinances, shall be deemed repealed from and after the effective date of this ordinance, except as they are included and re-ordained in whole or in part in the Code of Ordinances; provided, this repeal shall not affect any offense committed or penalty incurred or any right established prior to the effective date of this ordinance, nor shall this repeal affect the provisions of ordinances levying taxes, appropriating money, annexing or detaching territory, establishing franchises, or granting special rights to certain persons, authorizing public improvements, authorizing the issuance of bonds or borrowing money, authorizing the purchase or sale of real or personal property, granting or accepting easements, plat or dedication of land to public use, vacating or setting the boundaries of streets or other public places; nor shall this repeal affect any other ordinance of a temporary or special nature or pertaining to subjects not contained in or covered by the Code of Ordinances. All fees established in prior ordinances codified in this Code shall remain in affect unless amended in this code or until an ordinance adopting a fee schedule is adopted or amended. e This ordinance adopting the Code of Ordinances shall be a sufficient publication of any ordinance included in it and not previously published in the City's official newspaper. The Clerk of the City shall cause a substantial quantity of the Code of Ordinances to be printed for general distribution to the public at actual cost and shall furnish a copy of the Code of Ordinances to the County Law Library or its designated depository. The official copy of this Code of Ordinances shall be marked and be kept in the office of the City Clerk. A copy of the entire ordinance is available for inspection by any person during normal business hours at the Office of the City Administrator at 1245 West Highway 96, Arden Hills, MN 55112. The Code of Ordinances is declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by Minnesota Statutes by the Courts of the State of Minnesota. e tit tit . Ordinance Summary No. 335 3 12/17/01 Section 6. Effective Date. Adoption Date. ATTEST: This ordinance adopting the Code of Ordinances, and the Code of Ordinances itself, shall take effect upon publication of this ordinance in the City's official newspaper. This ordinance shall become effective on the day following its publication or on the day following the publication of an Ordinance Summary as approved by the City Council. Passed by the City Council ofthe City of Arden Hills this day of 17'h day of December, 2001. DENNIS PROBST, MAYOR JOSEPH P. LYNCH, CITY ADMINISTRATOR Publication Date. Published on the of , 2001. O,e-13-1001 16:11 From-PETERSON FRA~ BER,~AN 6511161753 T-396 P 001/005 F-616 Warren t. Pl"tt'rson J~rolfte P fill.&i Daniel Win frMI'I (.h.:nn A R<:T\:,mal'l Jalll\ Michael Mill.:-r Mich~,e\ 1 Obe-l'Ie Steven H. ~',lli'5' Pavl w F~t"'dng f:~Thi..'r (. McCinl'\i~ Idtre-y J. Coh~l\ h. PETERSON ... ....... FAAM. BERGMAN ,~1f3E,~.~'\'::~u~~}':~~(f;.-.,Y~::~.:;;.2::.'!'2E_1~ Suite ,M 'i0 ["Sf Fiflh S[rei't '5t PiHI!. MN 'i'=dOl-1 H)7 \t.'i111Cl!.8<}"" \(11))) }:!~-17'i3fa(5imik . l tr (jl{M. \ ^.rfl'~ j&vld rr. ~,LU (lJ FAX COVER LETTER Fax Number: (651) 228-1753 Date: December 13. 2001 Time: Please deliyer the following pages to; Hills Joe Lvnch . City Administrator - CitY of Arden From: Jerry Filla Total number of pages including this cover letter: L{ See attached letter. . File Name: AH/Recodification File #: 10450.990003 Sent by: ~oru'Ll ~~ This transmission consistsofconfidential information which is intended and designated only for the person named above. If you receive this transmission by mistake, please call 651- 291-8955 (collect) and request the fax operator. Fax # Sent to: 634-5137 HARD COpy TO FOLLOW BY MAIL -.L. YES NO . '^l '". ,,1','.\111, 1\ IN ''''''~'' ,r-,!:;1I' tit e e D.c-13-1DD1 16:11 From-PETERSON FRAM BERGMAN 65122B1753 T-396 P,D02/005 F-616 Warren E. Petcr~cn IltfOmc- P F'lIIa Daniczl Win FnHTl Glcn" ^ 6erl7;man 10nn Mlch~C'l Miller Mic~ael T. obede Steven H Bruns. Patll W. Fahninc Esthor E. McCiinn.ls lef/rey J. CohGif\ PETERS~ FAAM BERGMAN gt:: ~~>T>'':/_~~~'_;.:.:.",\~,. '.;:1/ . ~ . Suire JOO 50 East Fi([tl Street Sl P~ul, MN r;I)I01-1197 1(,')ll1l)\.8Q:'ilj 16~ 1) ~j8.17'iJ fildilnil~ Oir.ct Dial #(651) 290-6907 December 13, 2001 Joe Lynch City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills MN 55112 VIA FACSIMILE NO. 634-5137 AND U.S. MAIL RE: Recodification PF&B File No. 10450,990003 Dear Joe: I have reviewed the most recent recodification draft, the revised text of Ordinance 335, and the revised text of the summary of Ordinance 335. The relevant comments in my correspondence of 9/27/0 I have been addressed in the most recent recodification draft. In the future, the City may wish to combine all definitions into one chapter, However, this is not legally necessary. Except as hereinafter referenced, the comments contained in Council Member Rem's Memo of 10112/0 I, have been incorporated in the most recent recodification draft. The following is a list of responses to the remaining comments contained in her Memo using the same numbering system: 1-14 Cities usually include a definition section for penalties that apply to City Code violations. There are other stale laws that are enforced in the City which are governed by the penalty sections of the state statutes. - No change recommended. ,I.,,' \1,',11, ,," ,N'," D.c-13-!DOI 16:!3 From-PETERSON FRAM BERGMAN 651m1753 T-396 P 003/005 F-616 December 13,2001 Page 2 e 2- 5 Section 210,03 and its subdivisions should be read in conjunction with Section 220.01, Subd. 1. The City cannot conduct business unless a quorum is present, but less than a quorum of Council Members can adjourn the meeting to a future date. - No change recommended. 3 -98 Section 350.11 contains administrative fines. State law does not specify the amount of an administrative fine. - No change recommended. 3-106/3-114 The City's regulations anticipate the preparation ofmo and five year plans. If these plans do not exist, the City should proceed to develop the plans. It is not necessary to include or otherwise incorporate the two and five year plans in the City Code. - No change recommended. 7-2 Section 700.04 applies to Lake Johanna, but the enforcement of this Section is .. discretionary ("may") and not mandatory. I believe there was a long discussion - about this Section before it was adopted, - No change recommended, 7-24 I have changed Section 720.02, Subd, 2. I do not think the other definitions are redundant. - No other change recommended. 9-6/9-7/9-8 I have reviewed these Sections with the City's Building Inspector. In Section 900.05, the City needs to specifically itemize the optional sections of the State Building Code which will apply in the City of Arden Hills. The provisions of Section 900.07 have been changed to add zoning districts where applicable in the judgment of the Building Inspector. The provisions of Sections 900.08 include licenses which must e e e e O,c-13-2001 15:23 5512281753 T-395 P004/005 F-515 From-PETERSON FRAM BERGMAN December 13,2001 Page 3 be verified by the Building Inspector as opposed to general business licenses, - No oilier change recommended. 10-25 Discharges from a sump pump would be included in the broad category of "surface or ground water of any type", - No change recommended. 1 0-55/10-57/10-58/1-59 I have corrected Section I 0 I 0 .14, S ubd. 2C. The remaining comments point out that the City needs to update its surface water management utility regulations as it creates new zoning classifications, 10-61 This Section refers specifically to delinquent surface water utility payment charges and belongs in this part of the Code. - No change recommended. 11-6 The comment points out the need to update. The term "alley" is included in the broad definition of local street. - No change recommended. 11-7 I believe this is an acceptable and working generic definition of the term "street width". It is not inconsistent with the more specific width requirements contained in Section 1130.03 and 1140.03, Subd, 2A. - No change recommended. D,,-13-Z001 16:Z3 From-PETERSON FRA~ BERC~AN 6512Z81153 T-396 P 005/005 F-616 December 13, 2001 Page 4 I believe that the current drafts of the recodified City Code, Ordinance No. 335 and the Summary of Ordinance No. 335 can be acted upon' by the City Council at the next regular Council meeting. If you have any questions, please contact me. Very truly yours, lPF:lk e e e e tit tit RESOLUTION NO. 01-24 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ADOPTING A SCHEDULE OF FEES AND CHARGES FOR VARIOUS SERVICES, LICENSES AND PERMITS FOR THE CITY OF ARDEN HILLS, MINNESOTA WHEREAS, the City Council ofthe City of Arden Hills has adopted the Minnesota Basic Code as it has been amended and supplemented to be its city code and that code permits the city to adopt by ordinance a schedule offees and charges for various services, licenses and permits: NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: Section 1. All fees and charges in effect as of the date of the adoption of the city code for the city shall remain in effect unless otherwise modified by the provisions of this ordinance. All citations below are to various sections of the city code unless otherwise indicated, Section 2. The following are the fees and charges for the permits, licenses and services listed below which are referenced to the section of the city code which authorizes their establishment: 1. Any person, firm or corporation who violates any provision of this code, pursuant to Subsection 120.03, for which another penalty is not specifically provided shall, upon conviction, be subject to a fine not exceeding $700, imprisonment for a term not exceeding 90 days, or both. In either case, the costs of prosecution may be added. A separate offense shall be deemed committed upon each day during which a violation occurs or continues. Any person, firm or corporation who violates any provision ofthis code which is a petty offense, defined by this code to be a petty misdemeanor, shall upon conviction be subject to a fine not exceeding $200. 2. The first violation, pursuant to Subsection 350.11, within twenty-four (24) months shall subject the licensee to the payment of an administrative fine of $200. The second violation within twenty-four (24) months shall subject the licensee to the payment of an administrative fine of $500. The third violation within twenty-four (24) months shall subject the licensee, at licensee's option, to the payment of an administrative fine of $ 1,000 or to a minimum seven (7) business day suspension of the license. I RES, NO. 01-24 PAGE TWO DECEMBER 10,2001 The licensee shall notify the city administrator in writing within ten (10) days of the date specified in the license violation notice iflicensee selects a license suspension option or shall otherwise remit the administrative fine to the City within such time period. The fourth violation within twenty-four (24) months shall subject the licensee to the payment ofan administrative fine of$l, 500 and to a minimum seven (7) business day suspension of the license. 3. Violations of Subsection 410.08 shall be a misdemeanor and, upon conviction thereof, shall be punishable by a fine and/or imprisonment to the extent authorized by law for a misdemeanor. The minimum fine for the first offense of a dog shall be twenty-five dollars ($25). The minimum fine for any subsequent offense by the same dog shall be fifty dollars ($50). 4. The applicant for permit to raise animals for pelts, pursuant to Subsection 440.05, shall provide the City with proof of insurance including public liability insurance with limits of not less than one hundred thousand dollars ($100,000). The insurance shall provide coverage for liability resulting from the ownership or possession of the animal(s) being permitted. 5. No license granted under the provisions of 1000.08 shall become effective until the licensee shall have filed with the city administrator a memorandum of public liability and property damage insurance in the arnount of at least fifty thousand dollars ($50,000) for each injury, one hundred thousand dollars ($100,000) for all injuries and twenty-five thousand dollars ($25,000) property damage coverage for accidents resulting from work performed by the licensee in the City. 6. In case of failure upon the part of any consumer or owner to repair any leak occurring in his or her pipe within twenty-four (24) hours after verbal or written notice thereof, pursuant to Subsection 1000.08, the water shall be shut off and shall not be turned on until the sum of twenty-five dollars ($25) has been paid and the leak repaired. 7. Pursuant to Subsection 1000.21, a consumer may have his or her meter tested for accuracy by making written request therefore and depositing thirty-five dollars ($35) with the city administrator at the time the request is made. In the event the test shows an error of over five (5%) percent of the water allegedly consumed, the deposit shall be refunded to the consumer and a correctly registering meter shall be installed, with the bill to be adjusted in accordance with the corrected reading. If there is no error or the error is less than five (5%) percent, the deposit shall be retained by the City. 2 . . . . e . RES. 01-24 PAGE THREE DECEMBER 10,2001 8, Any adjustment shall not extend for more than one billing period before the date of the request for test. The deposit charges for meter testing shall be as established from time to time in a resolution adopted by the Council. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, THIS 10TH DAY OF DECEMBER, 2001 . ATTEST: DENNIS PROBST, MAYOR JOSEPH P. LYNCH, CITY ADMINISTRATOR 3 tit e tit ~ ~ EN HILLS MEMORANDUM TO: Joe Lynch, City Administrator FROM: Terrance Post, City Accountant JLi{/vc.th ~ City Hall Rochon Corporation Contract Proposed Change Order No.6 SUBJECT: DATE: December 14,2001 Back!!round At the September 10,2001, regular meeting, the Arden Hills City Council approved Change Order No.5 in the amount of $21,459.00 - bringing the total contract price with Rochon Corporation for the new City Hall construction to $3,081,529.93 (although $8,885.00 of this total cost for two additional roof drains, larger return air grills, and canopy revisions remain disputed contract items with Architectural Alliance because of incorrect specifications). Provo sed Chan!!e Order No.5 Architectural Alliance has submitted Change Order No.6 dated October 18, 2001, totaling $20,672.00 and consisting of twenty (20) items. The items are as follows: Item # Description Amount I Wrap carpet at Stair No. 128 (ASI #22) $ 981.00 2 Revise paint color in projection room to be PT-4 (black) 300.00 (ASI#23) 3 Provide credit for omission of base bid coat rack (Prop. Req. (75.00) #20) 4 Provide four additional nameplates for Council Charnbers 298.00 (Prov. ReQ. #27) 5 Revised signage (Prop. Req. #28 Revised) 4,032.00 6 Revised EIFS detail and return air grille at community rm. 1,813.00 Overhang (ProD. Req. #30) 7 Wood backing at the sills (Misc. Cost #21) 556.00 City Hall Rochon Corporation Contract - Proposed Change Order No.6 December 14, 2001 Page 2 . Item # Description Amount 8 Additional materials for PR#25 time and materials 96.00 9 Straw bale checks for erosion control as instructed by BR W 556.00 (Misc. Cost #26) 10 Provide 6Y:z" threshold at entrance doorframe to meet walk off 154.00 mat (Misc. Cost #27) 11 Additional carpet and base at basement Corridor Room Bll, 1,889.00 Stair B13, and Vestibule Room 131 (Misc. Cost #28) 12 Move switch in Kitchen Room B12 as requested by the City 314.00 (Misc. Cost #31) 13 Wire dishwasher in Kitchen B-21 (Misc. Cost #32) 433.00 14 Additional emergency lighting as requested by Dave Scherbel 1,061.00 (Misc. Cost #33) 15 Furnish and install carpet over terrazzo at stairs 114 and B 1 0 as 2,310.00 requested by City (Misc. Cost #34) 16 Vinyl base at Lobby 101, Waiting 103, Alcove 109, Corridor 505.00 113 as requested by City (Misc. Cost #35 Revised) 17 Metal flashing at retaining wall to building per architects 434.00 drawings (Misc. Cost #36) 18 Furnish aluminum angle at sills for cleaner finished look (Misc. 1,665.00 Cost #38) 19 Furnish and install additional sod and irrigation by monument 2,709.00 sign per City request (Misc. Cost #41) 20 Additional EIFS outside Council Chambers (in addition to PR- 641.00 30) (Misc. Cost #43) tit Total: $20,672.00 Recommendation Staff has reviewed, participated in discussions with the architect and contractor, and found the content of Change Order No.6 to be reasonable as a contract increase with the contractor. Issues with the architect notwithstanding, staff recommends that the Arden Hills City Council approve Change Order NO.6 with Rochon Corporation in the amount of $20,672.00. The approval of Change Order No.6 would increase the total contract cost to $3,102,201.93. . . e tit ARCHIHClURAL ALLIANCE ARCHITECT'S SUPPLEMENfAL INSTRUCTIONS NO. 22 Modified AlA Document G710 Arden Hills City Hall 1245 West Hwy. 96 Arden Hills, MN 55112 Contractor: Rochon Corporation Date: August 29, 2001 CommNo: 1997149 Project: Owner: City 01 Arden Hills Round Lake Business Center Suite 101 3650 Annapolis Lane North Plymouth, MN 55447 4364 West Round Lake Road Arden Hills, MN 55112-5794 Initiated By: Owner _Consultant Copies to: .1L Rochon Corporation J.. City 01 Arden Hills _ BRW - Civil X-Architect x_ Contractor .1L-A1liance Damon Farber - Landscape _ Clark - Civil Cain Ouse ~ Mechanical Cain Ouse - Electrical MBJ - Structural The Work sha1l be carried out In accordance with the following supplemental instructions issued In accordance with theContract Documents without change In Contract Sum or Contract Time. Proceeding with the Work In accordance with these instructions indicates your acknowledgement that there will be no change in the Contract Sum or Contract Time. Description: 1. Regarding Stair Number 128. Carpet is to wrap continuously around tread and riser. Fill stair pans with concrete to edge of nosing (approximately J,I") to accommodate the carpel. 2. Raise countertop at back wall 01 reception area to clear 40" to accommodate file cabinets that are 38 7/8" high. Attachments: none Architect: Architectural Alliance By: Jeanne Sterner 400 Clifton Avenue South, Minneapolis, Minnesota, 55403.3299, Tel: 16121871-5703. Fax: l6121871.7212 ARCHlTEITS SUPPLEMENfAL INSfRUCTIONS NO. 23 Modified AlA Document C710 Project: Arden Hills City Hall 1245 West Hwy. 96 Arden Hills, MN 55112 Contractor: Rochon Corporation ARCHITECTURAl ALLIANCE tit Date: August 31, 2001 Comm No: 1997149 Owner: Suite 101 3650 Annapolis Lane North Plymouth, MN 55447 ;:::::\e~l- (g'5\-(tl3Co-7~ Initiated By: _ Owner ----.Architect _x_Consultant Copies to: ...x.. Rochon Corporation ...A. ClIy of Arden Hills _ BRW - Civil .1L-AIliance Damon Farber - Landscape _ Clark - Civil City of Arden Hills Round Lake Business Center 4364 West Round Lake Road Arden Hills, MN 55112-5794 Contractor Cain Ouse - Mechanical Cain Ouse - Electrical MBJ - Structural The Work shall be carried out in accordance with the following supplemental inslnIctlons issued in accordance with theContract Documents without change in Contract Sum or Contract TUDe. Proceeding with the Work in accordance with these insInIctlons indicates your acknowledgement that there will be no change in the Contract Sum or Contract Time. Description: 1. Paint color in the Projection Room (105) to be PT-4 (Black). Attachments: none Architect: Architectural Alliance By: Jeanne Sterner tit 1612)871.7212 400 Clifton Avenue Soutll, Minneaplllis. MinnesDta. 55403-3299, Tel: (612)871.5703, Fax: e . tit tit PROPOSAL REQUEST NO. 20 Project: Arden Hills City Hall 1245 West Hwy. 96 Arden Hills, MN 55112 Contractor: Rochon Corporation Suite 10 1 3650 Annapolis Lane North Plymouth, MN 55447 ARCHITECTURAL ALLIANCE Dale: April 16, 2001 Comm No: 1997149 Owner: City of Arden Hills Round Lake Business Center 4364 West Round Lake Road Arden Hills. MN 55112-5794 CopIes to: Owner o Joe Lynch o Dave Scherbel D Architect o Jeanne Sterner o Peter Vesterholt D Contractor/CM o Jeff Wellman D D Consultants D Jay Cain --Cain Ouse D John Meyer - MBJ D Please submit an itemized quotation lor the changes in the Conbact Sum andlor Time incidental to proposed modifications to the Contract Documents described herein. Please provide an itemized quotation within 10 days. Description: TI-IIS IS NOT A CHANGE ORDER OR AN AlITHORIZATION TO PROCEED WITI-I WORK DESCRIBED HEREIN. 1. Provide credit for the omission of base bid lubular steel coat rack per section 10900. Attachments: none Architect: Architectural Alliance By: Jeanne Sterner 400 Clifton Avenue South. Minneapolis, Minnesota, 55403-3299. Tel: (612) 871-5703, Fax: (612) 871-7212 ARCHITECTURAL ALLIANCE PROPOSAL REQUEST NO. 27 tit Project: Arden Hills City Hall 1245 West Hwy. 96 Arden Hills, MN 55112 Date: July 20, 2001 Comm No: 1997149 Contractor: Rochon Corporation Suite 101 3650 Annapolis Lane North Plymouth, MN 55447 Owner: City of Arden Hills Round Lake Business Center 4364 West Round Lake Road Arden Hills, MN 55112-5794 Copies to: Owner o Joe Lynch o Dave Scherbe! o Terry Post Architect o Jeanne Sterner o Peter Vesterholt D Contractor/CM o Bill Hays D D Consultants D Jay Cain -Cain Ouse D John Meyer - MBJ D Leonard Linton-Clark Please submit an itemized quotation lorlhe changes in the Contract Sum and/or lime incidental to proposed modifications to the Contract Documents described herein. Please provide an itemized quotation within 10 days. TIllS IS NOT A CHANGE ORDER OR AN AlITHORIZA 110N TO PROCEED Wffif WORK DESCRIBED HEREIN. Description: 1. Provide a price for adding four additional plexi-glass inlerchangeable nameplates at council chambers. For a total of nineteen nameplates. Reference drawing number IC/a8.3 Attachments: none . Architect: Architectural Alliance By: Jeanne Sterner . 400 Clifton Avenue South. Minneapolisk Minnesota. 55403-3299. lei: (612) 871-5703, Fax: (6121 871.7212 tit . tit ARCHITECTURAL ALLIANCE PROPOSAL REQUEST NO. 28 REVISED Project: Arden Hills City Hall 1245 West Hwy. 96 Arden Hills, MN 55112 Contractor: Rochon Corporation Date: July 30, 2001 August 1, 2001 revised Comm No: 1997149 Owner: City of Arden Hills Round Lake Business Center 4364 West Round Lake Road Arden Hills, MN 55112-5794 Suite 10 1 3650 Annapolis Lane North Plymouth, MN 55447 Copies to: Owner o Joe Lynch o Dave Scherbel o Terry Post Architect o Jeanne Sterner o Peter Vesterholt D Contractor/CM o Bill Hays o o Consultants D Jay Cain -Cain Ouse D John Meyer - MBJ D Leonard Unton-Clark Please submit an itemized quotation for the changes in the Contract Sum and/or Time incidental to proposed modifications to the Contract Documents described herein. Please provide an itemized quotation within 10 days_ THIS IS NOT A CHANGE ORDER OR AN AIITHORIZATION TO PROCEED WITH WORK DESCRIBED HEREIN. Description: I. Delete the exterior signage and metal panel recess at the southeast exterior wall of the Council Chamber wing. Fill the recess with matching stone. The cost for this change is understood to be $2,552.00. 2. Delete the metal letters at the sign band at the interior of the Council Chambers. Revise color of metal panel and reveals to be PT-4 ICI464 IOYY 35/196 ft: PIo.ide. ll. ((.....t for :~n thkk n(" Jigl~ gldpll;___"t nlly{.d ..aIl63 6tltlil.cd on eha"i..gsa.'7.21c.... 1 APID '\2.2,,, .9. rl6,ide a Jbl..ple leU" ",' paint fir,i3I-. applied f61 app""al bJ a.d,;t~d. +. Provide a cost for the following revisions to the monument sign. Delete metal panel and in fill with stone. Add individual aluminum letters and graphic as follows: Provide W thick logo graphic per owners digital artwork with individual letters and graphics. fft additien pl5, ide c" indi,iJu&1 fih.1miI.I,jID ktt('l~ Rd.}lllll'Vu,utcd t6 c8..:.h of 1,,0 Jiac.J of l1101.1d...(."L.1,;g... TeAL to .u~d_ (;t) 11...11. L(.tt(..~ to hfi,(, Ji aalk 5101.1.(. fiu;.j)J. Sign (ontIll.<:.lol to )31o,ielE 5.lbt of Jffinaald follt!, fOl J(.k.e.tiol. B) ald.ilcd. S.......... Jh([t .'.1.1 Re.,2. 5. Provide 6" high anodized aluminum address identification fetters to read "1245 CITY HALL" flush mounted to exterior of building as described in drawing 1 D/a3. 1. Sign contractor to provide a list of standard fonts for selection by architect. Lellers to have a dark bronze color. Submit color samples to architect for approval. Attachments: ,,7.2 RE.. 1 &2.21~..9, aU Rc, 2., ID/a3.1 rev.5 Architect: Architectural Alliance By: Jeanne Sterner 400 Clifton Avenue South. Minneapolis. Minnesota, 55403-3299. Tel: (612) 871-5703. Fax: (612) 871-7212 ARtHIHCTURAl ALLIANCE PROPOSAL REQUEST NO. 30 . Project: Arden Hills City Hall 1245 West Hwy. 96 Arden Hills. MN 55112 Date: August 28, 2001 Comm No: 1997149 Contractor: Rochon Corporation Suite 101 3650 Annapolis Lane North Plymouth. MN 55447 Owner: City of Arden Hills Round Lake Business Center 4364 West Round Lake Road Arden Hills. MN 55112-5794 Copies to: Owner Architect Contractor/CM Consultants o Joe Lynch 0 Jeanne Sterner 0 Bill Hays 0 Scott Thomas -Cain Ouse o Dave Scherbel 0 Peter Vesterholt D 0 John Meyer - MBJ o Terry Post 0 Peter Schroeder D D Leonard Linton-Clark Please submit an itemized quotation for the changes in the Contract Sum and/or TIme incidental to proposed modifications to the Contract Documents described herein. Please provide an itemized Quotation within 10 days. THIS IS NOT A CHANGE ORDER OR AN AUTHORIZATION TO PROCEED wrrn WORK DESCRIBED HEREIN. . Description: 1. See attached details (a4.5, a2.2) regarding the EIFS finish at the overhang area outside the community room. 2. See attached Proposal Request M5. END OF PROPOSAL REQUEST No. 30 Architect: Architectural Alliance By: Jeanne Sterner 400 Clifton Avenue SDuth, Minneapolis. Minnesota, 55403-3299. Tel: (612) 871.5703.Fax:(612J 811.7212 . e ~\ '--) tit E / I ;;; ~ , ~ E~ ;:...'? ~:~ ~c<)' ~J~ ,,-:'f'/ ~l~ ~ j j JrZ @ !,>'-el" ./-\ "'--j/ /\ ( , ,/\:0 \,--~ ~ (\ (~- i-'\ . ' '\. ' "'--~ ~~ ~j \,-,j 4" MTL STUD FRAMING WITH BATT INSULATION AND lei MIL POLY VB STEP EIFS BACK 3" TO MEET DOU.NLI6~TS. , I (~\~ ,---------------------------- " . ,-- - ~ i FILL VOIQ IN EFL ECTlCl-l ~EAD WIT~ BATT INSUL ALIGN EIFS WI 6OTTa1 OF WINDOW Cl-IANNEL w W EIFS ON 4" MTL STUD FRAMING at 16" Or:.. FILL STUDS WI BATT INSULATION AND COVER WI lei MIL POLY va. SEAL AT EDGES AS SPEC'D. f'ROV1DE ROD AND SEALANT AT PERIMETER OF EIFS SURFACE TO ADJ. MATERIALS CD ~~f.-~. DETAIL ARCHITECTURAl ALLIANCE a frajed ., ARDEN HILLS CITY HALL Comrn. No. mll4<3 Dol. el8-28-ell .00 CLIFTON AVENUE SOUTH TIlle Ilrowing 110- PROPOSAL REQUEST #29 Copyright 2000 Archilecturol Alliance a4.5 MINNEAPOLIS. MINNESOTA 5'.1403-3299 TEl. (6121811-5703 FAX (61Z18114)212 ro ~ ~ " ~ " i ~? ;..:::.,:; ~,7~ ;;;2~ ~ ,"';::: z ~ ("" ~"'m -,> cp I o e u i\ /T\ ~. i ~v .-- I '----v <... STEP EIFS BACK i .- j TO MEET v I RECESSED LIGHT TRIM" ,-." ------ -. -~-_.~- - -- ,----:j', (Q) ! V i @-- \ >> , i 11111"':,,: -6 , I - I I 100 I - - - ./ Ii -- - -- -H- e It- P': '-- ./ '" .-/ X If>< - i i(Q) I "\ I ! r I I "\ / 7 I i - --------..-...-- i -+- I - i - - ! ,@ , , , i I X rx i \ I I , I RA ~RILL~ @ i ;::.... co ~Ml IT i "- h>- \. I- I r ~ ~ ! , , I I~ -I II~III~III~~ - I- .- , -- / ; ! -JIL-JII II~ , i , I , .Uf~~1.-JJn:fIJ1FPfi.). , f>< [)( i I i e ~, ;. AR C HllEtT U RAl ALl! A N C. Projod ARDEN HILLS CITY HALL Comm. No. ~114S Oat. 08-28-01 400 CLIFTON AVEloWE SOUTH rdle PROPOSAL REQUEST #29 Orawing No. MINNEAPOliS. MINNESOTA 55403.3299 TEL- [6121811-5103 FAX 16121811.1212 Copyright 2000 Architecturol Allionce a2.1 A~~ ~~ 01 12:27p p.2 .CAIN OUSE ASSOCIATES, INC. WHITE BEAR LAKE, MN 55110 f..J_~~FJ::~N~Ji=$~M'?C>~I~*~r;~Wliiji[jt~~~1iWm~~m~ij:~~fil~~_1I%filf&~tlJi~IiI~~~ ~":';"';"': . ,~!'t~~~~;m,*;..>.Jztt1i.~~JifAL~ikt'~t':$m:lt~~;~~1*~HfimThf:t~~l{h.tAfd~lUr~'l=~:I<;;;.z:.-;.;.....,>,.~<:;.:..."jltt;;;;,;;:;;<(w,;,:;>:,,,~~;,,"~,>,,:t4.:~.:v;.ill~mR~ BIRCH LAKE PROFESSIONAL BUILDING 1310 EAST HIGHWAY 96 PROPOSAL REOUEST DATE: NUMBER: CONTRACT: CONTRACTOR: PROJECT: August 17,2001 M5 (. ~ It-~,,) Division 15 Kumar Mechanical Arden Hills City Hall Arden Hills, Mirmesota 97-161 Scott D. Thomas, P.E. PROJECT NUMBER: BY: . The following revisions are being considered. Please provide a proposal at your earliest convenience affecting any rost changes resulting from these revisions. Revisions shall not be implemented until a written authorization to proceed is received. Provide itemized pricing data for the following. MS.1 State the amount to be added to the rontract sum to provide the Community Room B09 with four 24" x 6" RG-2's to prevent freezing conditions at this location above the ceiling. See the attached markup of the Partial Basement Reflected Ceiling Plan for grille locations, Any questions should be directed to Cain Ouse Associates, Inc. END OF PROPOSAL REQUEST . \\Compaq\proiects\ProjectsU99'7197161 \Doe\Mech\ConstruClion\PR-M5.doc -1- \J' W:3)~ ~~ . ~~ z.~ -:\'\1 ~ ~V\ ~ \1 'J?- c - \' ~~:r- 11~~ ~ ~ ~ ~ ~~ ---'--\ - --\ ... z..... ~ ~ 'CJ N ~ -: "'t--- \\ ~ 1 .j\~ 1 ~4 )0 ~ ~~ - 11 ~ ,- Of' ~ t ~ I / ~~ '/ '" V /" ~~ ~I> . c5' '" ;0 I "V 2{i'-11'\ /}t." \ I " / It U t ~;r'f r "t - hi" 0-[1 I "(~_~ ~'lt~~1 , 'I---I. L m~~ ~I!t~ :' ~I =II~: ';".:....;#;1 ........~"'--'..... '""T"1f"\'"1::;n o 0::0 O:p.f'Tl':] ;-!...J.:lr;-o"'" ~O'D ,tfl~ ~:::::;< "~~ ' ". I tit Ii ,II 0 ,. F"' g! I b _ ---I LL > ~ o 'D '"' z- o I i 1 ~~;::l 2 I"'S~~~ !~ S~~ I '"' Z N -1'" ~ lB ~ i[- I X i ' ~ -I-: I.:.. , . I I , I I ~ 0; =i' .tJ :'~~.' ~ ~ i'l> I : l I:'" - X ~ i _ ~~~~ ~. i, -~B~-;~ ;", Il~ 0 ~ j. -, · 0- ~III= ~ t=l , , 1 I ("') o J:) j;: ~ z ~ :>>- "" "'Xi ] ("-j)j , I - C- I I ) . -- I I i I ' -:1 x I , I I I' i 'I , dS2:21 10 1.1 :Jnl:l e'd ~lfI{VLG:I.-L L ILLIg :pe^",!:soet:( C aBed ~3~NVI1IY 'VBn~~3lIH~HV <- n~~-~~ ~~~~ ~I'~O .~ e . tit Arden Hills City Hall Rochon # 0028 Mlscelloo".oU8 C....t #21 KLJ<....MUI'l l.WKrur<::H I l Uf"l ROChon Corporation Suite Jn1 3650 AnnApolis Lane Non)) Plymou!l), MN 55447 Office ,t':3G59. 9393 Fa>< 76:1 ""9.8101 D8st:ripIion; Furnish and install solid wood backing at tlM siII5. Cost B~ venaor Rochon Co~on 1$ I , , i I Subfotaf I CH&Pi Bond Cost! T oIell : --'!Iarenal/other ~uDContraCUtr I Labor 499'~_______L I I -~ - ~- . , ~ , , , , , i - j I , J I Bill Hays, AsSIStant Project Manager SUbcontractorNendor Propo.saIs Att8ehed: RochDn Corporation dated 8120101 Total Miscellaneous Costl '(b..:S~5'381l11 i 1$ 1$ i I 1$ I $ I i$ I $ P.02/14 8120/01 lotal 499.fiS 499,136 49.97 625 555.86 $5561 "-~, ~'- ':""U,-,_ ~lo.Jt'l .....L.JKrWf"<Hlil.Ji'l 7635598101 P.13/14 ~ Rochon Corporation $I.Jile 101 3050 AnnOlpolis I ane North Plymouth, MN 5Mt!7 Office 7G3.5S9.9393 ~.:LX 763.559.9 ){)'f e Arden Hills City Hall Rochon #I 0028 MIscellaneoUs C_1r25 8120101 Ducription: Furnish lInd Ins1BH additiomd mlIf8riaIs ,.". PR #25 (daIDd July 25, 2001). Cost Breakdown vendor i MlIteriaVvmer ; Su r: labOr . Total Rochon ion I 1$ 86.74 I 1$ 00.74 ! I I :$ , +- I . , I I I ! --t I . . . Subtotal ; I : ($ 86.74 , , OH&Pj I : : $ 8.67 Bond Cost; . l i$ 1.08 Total' I -r- 1$ 96.50 ... .............. 'f::l!:- _. Total MiscellaneoU$ Costl ~1 tit SubcontractarNfffldrx Proposals Attached: Receipt from Scherer Brothenl Lumber dated July 2, 2001. . ;......~..,......,~.;..; ....... -'y. '---_ ~""f"", AYG-24-2001 10:17 ROCHON CORPORATION 7635598101 P.02/03 ~ Rochon Cerpo..ati~ ~uite 101 3600 A.nnapoli!l Lane North ptymouth, MN 55447 Office 763.S59.9393 r:ax: 763.559.8101 Arden Hills City Hall ROChOn # 0028 M_..Mous Cost tI26 8124101 DesuipIion: Furnish aIld InstaI1 straw bale checb for erosion control as instrut:tM by BRw. This is related to tniseeIJatNlous cost #1S (30 LF of sewer and raise manholes). Cost Breakdown en r a na r: U 0 orl r F,!Ire son's_~~_~~.!!l2!~__~____.._______u..._...__~llO.OQ.~._______-i-!____..?OO.:QQ.. : I I : $ .. ---....------ 1---.-------1-----....................--;------:-------- --r---~------------------,...-------....---r__-----~~--....+--------+-....-----~----- . I I J . . SubtDIaJ I J $ 500.00 . OH&Pj Ii! $ 50.00 _..~____________..____.....'____T"~------------4--------------r..-----------,-~_...-....--..- .. Bond Cost: . : I $ 6.25 -.--.-----.------.~--------.--.l--~-----~-.--.-..--.~----.-.-- Talal: ' ! ! $ 556.25 e ~~ Total MiScellaneous cost, $556 ( Bill Hays, ASSlStam Project Manager ._ 0 _ .0. SubcOniiactorNenoor Proposals Attached: Five Son's Landscape Company ....... tit RUG-31-2001 17:30 ROCHON CORPORATION 612 559 8101 P.0~/03 .-.--." ~ Rochon Cat'poration SUlta 101 ~650 Annapolis I.nne North Plymoulrl, MN 5544'f Office 763.559,9393 Fax 763.559.8101 Arden Hills City Hall Rochon /I 0028 8/31/01 1/IlsolII1a.- Cost m ~ Providea 6-1/T thn!8hoId fa be notched aroUlld frame fI(Id allows #10M mat fD flUsh out. Cost Breakdown . r win ClL~J!!S ~~..!!-__ . r; U : $ 138.00 : : $ 138,00 _________..4.________.....-----..........------..-+-;..-~-.. I ' : 1$- _________---..~--..--------+-...-....-..--1..----..----....------- .. . ----- I I . ' I I . I I I I I _..________....____ i ----..--..~-----..-....---i-------~-_...- , I I I SulJlotall : $ 138.00 OH & pi : : . $ 13.80 --------------------+--....--------.-....----------....------..-..--+----- Bond Cosu I i I $ 1.73 ..____-~~-------........---------..~------.......--r-~--..----~--~ - Totall : ! . $ 153.53 ~ a18, I'OJ ger Total Miscellaneous Cosf $1541 SlJbccntractorNendor ProposalS AttacfHld: Twin CiIy Glass ConInIcIors e e tit ~t:.,....---t14-..d:jltJJ. 1'(=5;';: kuuHON LU~IU~IIUN bl~ ~~~ ~~~l r.~/~ .~ Rochon COrporation Suil0101 3650 Annapolis Lane Norlh Plymouth, MN 55447 Office 763,559.9393 Fa, 763.559,8101 Arden Hills City Hall Rochon # Oll2B -----IfanJ r.. Cost #28 9/4Jll1 Description: Furnish and install CPT -4, vinyl &lJaighl base, and doorway trans~ions for Rm 811 corridor and stairs, and CPT-1 at Rm 131 vestibule aB dlscUBSed at job site with architect and 0\11I19I'5 rap (Dave Scherbel). Deduct palnt for risers at stairway. Cost Breakdown venclor : MaIDna ....r .5U acwr: , TOIaI , ~_aul Li'~~_~_~JP9l__..J...____________~___ 1.7~~.QQ1___________.il__1 798.00 ~ Pa!'!!'!L__________-L________!J__--1!..l!QJl.Qll_________a (100.00 . , , . . , , . ---------------------+---------------1----------------1--------~------ . , : . . . Subtotlll : , , 1$ 1,698.00 , ! - - OH & P: I : I S 16l!:!!:Q.. .-..-.....-----.-.........................--..---.-.--.....-.----.....----. . Bond Cost! J : i $ 21.23 ------_..__.__.._...._._~---------_._-------------_._._--_.. 1,889.03 Total. : ~ : $ e ~!.-~Ma_ Total Miscellaneous Costl $1,8891 SUbcontractorNendor Proposals AItaMed: st. Paul Linoleum & Carpet Authorized Signatln: for the City of Arden HHIs Print Name TItle or Position . OCT-02-2001 17:03 RIXl-l..IN CORPORAr lUN b~~~~J~~~~ ..~~~ ~ Rochon CorpQration SIJilA 101 ~-Jf:thO Annapolis Lane North Plymouth. MN 55447 om"" 763559.9393 FA. 763.559.0101 . Arden Hills City Hall Rochon # 0028 MiscIlIlaneous Cost #31 9[7101 Description: Move $Witch and associated wnng to accommodate the refrigerator in the K~chen Room (612). Cost Breakdown venaor ! Malena r : -utbOr I UUIII ~!ler 1;1ecIr!: ~_':!t!_____.L_________.LL-_-- 282,00 L______.___l.!.____~gQQ. I : : : $ - .._.._.-~-----------....:----._...._--:---_._-_.--_."~"""'-------+---"-- I I ~ I I . I . -----------------------+---------------+-----------~----------+------- . I , . . . * . s.~l I! $ 282.00 OH & PI : : : $ 28,20 -----..-------Bond COstr---------..-1-------.-i--..--~-T$----3~53 ....---------------....-..---------------...-----..-----..,.--..-------------..--..- Totalt : : : $ 313.73 ~~- Total Miscellaneous cost! $3141 tit Subcontrar:/orNendor Pr<>p<>:Ia!$ AItGch<<l: Gopher EIeclJic Contractors 2~~-- Srvlt u1~,J ~Y{,(Tr~L rpl? tl~ Print Name T~eg:Jo[j,~j e OCT-02-2001 17:04 , ROCHON CORPORRTION 6125590255 P.05/20 .~ lfIochon Corporation $\)it~ 1(11 36~ Annal)()li~ l.~n@. Nmlh Plyrnc'lutl1. MN 1"lMlll Ofk~ 7f;3.~lt)9.5-J3::J3 F~x 763_bb9.A101 Arden Hills City Hall Rochon # 0028 MiscelIanDous Cost tI32 9/17101 Description: Wire distMlasher in Kitchen Room 8-12. Cost Breakdown e or na er, r: G2.P.~~~ru:_9_onl~_~!L_____..l_______________--L~______~~~_________..l~______~~.:2Q ~ : f f $ _________~~__________~-----------____+_---.--- I ___---:._ I 1 I I 1 I I I -------------------+-----------------t----..--------j---------1"------ , I I I , I L I Subtotal: : $ 389.00 OH&P' : : ; $ 38,90 ----------------------~-----------~t__----....-...............~~-------"t-........--~ Bond Cost: I : I $ 4.86 -----....--...._.._---------------~-----..---------_..-.....-..__..---_..~---------_..-....--------- Total: : : : $ 432,76 e Total Miscellaneous costl $4331 Bill Hays, Assistant PrOjeCt Manager 5) 9;L~V Authorized signature for lhe City of Arden HiDs SubcontractorN<mdor Propoaa/s Attached: Gopher Electric Contractors UA{/L- Sr!.-herbe~ ( Print Name 6th (j,.., Tdle or Position O~'I!.'''' ( e OCT-11l2-211l01 17:04 RO::HJN CORPORATION 6125590255 P.07/20 ~ R~ho" CorpOtatJon SI.III\'! 10' :~(i~,O Ar)l'lc'I!)l,Ifi~ l~ne Norlh Plyth~,UU1, I\AflJ !\!',i4od7 Ollie", 7e:J..'~t;~~.9;)91 f";:lll 7(,1559.8101 e Arden Hills City Hall RcC/loIl # 0028 ..........,laneo.. Casta3 9/28101 DesClip\ion: Furnish """ inslaD emergenq- lighling at basemenl per meeting wtiI rJty (08\18 Scheibel n Joe Lynch). This reWle8 ml&cellaneous cost number ,)11. 0/ Co3t Breakllown eor aria er uon __ ~.!~~rt'<..9.'L~_.._"L___""__.__1.!.____~~4---- ' ~.. .954.B!!. : : . IS... ....____.________._.___.~-..-........-...-...-.....-..-.-a.....--------...;...........--..-.--- : ~ : r ---------------.--.~-.---r--. ! "_t__------- . . , SubfDtItI 1$ 954.00 .___.._...___------9..tt!.et______..._L_...__._...L-....____-L!_.....--~-40 Bond Cost! I ! : s 11.9~ _~______~_______r_~_.._..._~............_______"'......_._.________...&.....r-....-..---------.-----.-----...-.. Totel: I . I I .$ 1.081.33 ~f:!.!~._ Total Miscellaneous costt $1,0611 . ~ Prlrl N~e t1'141 ~m~ Tile or Position Subr;emtracforNendor Proposals Attached: G""her Electric ConII'actOll5 A e OCT-02-2001 17:05 i ROCHJN CORPORATION 6125590255 . P. 10/20 .~ Rochon Corporat.. Sullo 101 .1~SO AMlnrj~li~. li".ln(: Nonl1 f'IymOlJlh. MN SS" 7 Office: 76.:l.5S9.939J Fax 76:),559.8101 Arden Hilla City Hall Rochon" 0028 Ml&MllaMftus ,....... tt.'Y 9128101 OeIIaiplign: Furrilh and instal cerpet. at stairs 114 end 8.10. Cost Breakdowh .or alia I'U I' St.l'.au1 Lin9J!!!mf! C~l'e!L__--.L.._.____._._~__~~!..ll.....O!U____._-l.!.._~,-D76.0l!. i ! ! ! $ - __~.~____..~________..__...~____.._____._ .IV_._____.-....-._.._.--.....-.....----- I l : 1 .....____________...______+___~____.____+-----.----.....--......-------t----......-- , I I . I . . . sl/llfDtal $ 2,076.00 OH&P, : : 1$ 201.60 -.------..........-----...-..------------.....--...--------..........-.....----.....~-_.__. Bond Costl ! i ! $ 25.95 _......._._______.....__~_.__r.~________ -..-__.----..------............-...-..- Totell : : t S 2.309.55 tit ~~M""M SubcontracforNlItIdot Proposals Attached: St Paul Linoleum .. C.rpel Tow,l Miscellaneo.. Cast! $2,310 I &at Tille or Po5lllon tit OCT-02-2B01 17:05 ROCHON CORPORATION 6125590255 P.13/2~ .~ Rachon CGrporation Suite 101 3650 ^nnapolis Lam~ North Plymouth. MN 55447" Utlice 763.559.9393 Fax 763,S59.BIOl . Arden Hills City Hall Rochon # 0028 MiSe&Uaneous Cost #35. REVISED 10/1101 Description: Furnish and install vinyl base (straight or """e) aUobby 101. waiting 103, alcove 109, and corridor 113. Additional 32 LF added 8f reception desk and additiona/48 LF forfull cartons of roll cove base. Cost Breakdown e or ater a er I u contiac or I a or ota SI.!>..!!!!!..~inoj!l.!!!!l.!..~L.___.....l.._..._.._..__-LL_ 354.~..._.__ I $ 3P.i:,00 51. ~aul L.inol~...9!!e~~_.____.~_..______---l-_L_.._.2.~.:.~.___~..!__. 100.00 . I I I I It' ---.._._-_..._------~-----...--.._.._---_..---_.... -------- " . " , Subtotal I $ 454.00 Or! & p! l ! i $ 45.40 -_....__..._---~--_.._----......_----------_......--~..._----~--------.._-_..__..~- Bond CosU I I : $ 5.68 ..________...___________~_____I___________~____________"'..+-.........--------lI______ Total: ! : i $ 505.08 Total Miscellaneous Costl $5051 . B.I. Hays, Assistant Project Manager SubcontractorNendor Proposals Attached: SI. Paul Linoleum & Carpet Au ad Signature for the City of Arden Hills y ~ tlL- r:;;(!~ eJ,~ prtnt Name ZoJl, ~)n ,i TjUe or Position . OCT-02-2001 17:06 ROCHON CORPORATION 6125590255 P.15/20 ! ~ . Rochon Corpora'itu, Suil14 10' ~'\f:iti.' All,~,(,)II~ L;;!lle North Plyrnwlh. MN !;!jAIlI1 OIJii;:!e 7f)3.~15~t9393 feu 7G~.t~!=j5USlO' Arden Hills City Hall Rod'lOn # 0028 Mi8c8118.......... l"'!A6t tt\S 9/28101 Desaiplicn: F..,,;sn and instal 24-f1aul1e pre-finished Char!1Pllll"" MeIaIllc ftasRng at retainny wall to building l...nsltion. Cost Breakdown eor ana rl ac:r I A'!!!!:!~~l.l!!!l~!~!l:!!!l__~...._._~__L~_._....___~!lO,99-L___..__...-Lt.____;,!9O,QQ.. I Ii! $ . ______.._.._____~-.---~-----.--r--......---..------..-- I , I , ...-...--.---------.-..------t----.....-..--t-----.-....---~----.--......+-------------- ! : : SubtDlal: : $ 390.00 OH&PI : I . $ 39.00 ___..______._____._..._.._............___a_..____.._..__....._....._..__.._.... Bond CosH ! lis 4.88 _____......_____........__.___~..______-.-..-~...-..----------...--------....-.._____~_-----w._. T.....II I I S 433.88 tit ~:!~- Subconl1aCtOlNendOr Proposals AtlllC/rfJd: Atomic AI'ChKectUl81 Sheet Metal Total Miscell....aua costl $43041 e . :f\cfe. ~~ .. H!~~t;,.~\1 (6 \I0~'5m\JtJ . o?E.- ' ~.~~. \~~. R81.J~ cwo ~? D:J.lj 'J _ ~to v 7J.rL ~(Le ... ... fV,'5tJ(t-0b '. / , -- / " / ~(N(~.tDH\G f{A-sl1(~16~ ~ ."'~ #- y~~~~~ f\.i2l{~r"\'lc.- . ~~'" j' . ~ ~..' ::::/{Is -"11- I I / r ~ ~ _ , =-- :::::-Lr'S: I~ mil;, . -- t ,- . . ~ . .u~ ~t1Nb t- \, =: 1-.:: ~U;i=V~t5ft{N (; ~J1~ill- 6J~~ ~ ef~m;EJ($== I ~~~ cP~w. !\\~lli.( ('... I {(::=. \( ~~~~ .~ II[ (II . I ~rJ (t$~ ; ~''rV~ .. -~~ . ~t\?€ ~V'E. ~ (}J \'V~ Kstnv M$-\j! G " - 'R'a.AGf'>\'C 0 ~ 'iN~~$~" ~~ ~C::l€. '\0 kCct{crO\tE \.S~ ~~'b~+ tit w~~~ H8-\~~e <3.\Sfe- CM\) -.-' ~ . ~ (De . , . ~ ~~~ u ~ ~\L. ~ Ct~~ g: ~~A :sJi~ ~E fJZ(<1NO ~ I .~.-_'""""7"'" '-:;---,'- ~"'rtS~ R-~.O 0;1' ~\~ e . @:. . . ~f.. - - / '> ,/ C' - . ..,J - /' //--'~ - . ,- / , 'ec-rZ ~~ .~~~ ( . L~H'U{~b ~MSi:\b tit - /1 '" _ - , t\~ftA-a-\\t-.)bDZffi-\v ~~~~ (7': ~ 0f-fr0f: ~l<s _ \_-~z.;.:.. '. :HP.lCM;\-.\~ . .' . .-j lK ~L.- ~\-:b &'<j(.. c~c ~~m P -. ~(0\ ~'E., 4 ~ t~'&e{q' t-\~~N6 ~~ ,~~ -- :/>//-/ ~DAt-~ 1~-S\ia.t6. ftN5tH~ Q ~~~ ~~T fl'>~'~ ()-J tJR,,(J) ~~~t ~\~~ ~N~ fv\~~AA~ ~ ~e % 'JJ~ lM~1t~ -1"6 ~(.$f ~ ~ i:/(,J(VO{~b \~ft $ p.~O( ~'fFci\J{t~ MLlMJC~ q _ t . 6tfUh {,tf{ HtMJ ~ . : e l i}P -?Ul./. f'\..ff5t'\-(i\l(, ~tW ~~ ~ tit ~~l~ wMN ~L ~\~r r-:---~l "... " (- D~'5~<f) ~ I I /,...~ , .. j~ ff€P{N~~ 4WDL~ aJ~~~ ~O~\.;~~ ~~{oe~~~ ~~ oSl P'C.. 1-0~ ~ Pt-- ff::WJv ~ -tC~~~ i~ ~~ (~M~Q, ~N(IlJ(outf\tV \~~(J\J \.N . ~f\110J · ~. IU> ftfW".t<J- dr (fj f OCT-02-2001 17:06 dlCT-ill-2Ela1 12'14 ROCHJN CORPORATION RllCHJN {;1Jt(~ll UN b12S~~2~S P.l~/~~ '(bXlO~lrQJ. I"'.~"~ .._---.~.. ~ 1I."h... c.rpa........ Su;," 101 36:'10 A"".~I' tOM Nurnl ~"...,utr.. MN ss..t4Jr Mice 7S3.sso~:lIl.l F" 7&3.559.8 fa! tit AnHIn Hills City Hitll RI:IGhoo,ll 0028 Miac.n.nltllUla Ca. iI38 11l11101 OHtripdan: F~ml.h and i~."'1I a '" x 1. ch.rnplI~. enodired "~minum angle 1>1 the sills '" II\e soulh e1evsuon winclowt lIJld Itle \wo w;_ In IIIe council chambers.. eool Elreakd()Wll en or .r . onlric ::-~:=::~~::::.==:t:=~=::.::f-::=:~!~ I I . . --------..-.--------.--........f--. t oti 1$ ',497.00 -......-....,..,-...----.....-...:- --,_._---- ----...--- SlIlItotaI OHaPI ' ---..--------- ----------~--_. Bond Cosl I --..-...---------riiiii --.-------- I -- I S 1.497.00 ._..j....L---!.~ : $ 18.71 -1i--1.~-:-4'- .;.~ Total Miscellaneous Co&fl Sf .6851 .. SubeOlllracrorlVendot' Proposals ....lf8c1ted: T";Il City Olass ConlFaCtors d TIle or F':!I tit OCT-1'l4-21'101 16:30 . .~_....... .. ......... ROCHON CORPORATION ..................t....-...lioIII""'r.\.JI.. .;p' .-' 7635598101 P.1'l2/04 CLII:: J~~ ~.I.t'3l ,..~ 1:J,.v"" ........-"'-.-- .~ _l>...~,- 5l.1ile 1t~t 31~ Al"I'WPOfi$ Ume Nt."" "","",U1h. MN ,;:;,,7 0IIk:. 7'3.5~!i.~3 FflJ: '63.!i~9.8101 Arden Hils City tiall Roch,," /I 002& Mlscllla_ east 141 10/1101 DucrlpIlon: Fumi.... ."d Ir\IllIIlI additional sod (820 yards) linG Irrigaliol\ for BOlt by monumenl sign. ThIs cosl hils been verlltlly approved by Joe Lynch. coat Bre8llIlown oor I "1.1 nac I) Fivt SorI~_~'~~'-----l------:::r=' S ._~~___ ' L-~.OO l ~ IS- ...__......__..._--+--.._.__.__. _.._.________-+___-4-=______ L ' . , --..-----.t .----------..~-..--...--...+----- { .---...- . ' 5ulllo/al. I S 2.435.00 . __________...Q!j.!P.i_________-+ ____-1.._____-+!.._-._~~ .-------..----!'?~~f.,F.;:j---"-_..-.-t-----.---t--..-il---z:7~:* e ."Z!L~... Tolll MlsceUIn80Ul CoS~ $2.7OS I Prinl~ L<"P1 Till. or I'Of~lon SubtmntractotfVendor Proposals AftrJeh'lC!: rIVe Son's Landscape Co. . OCT-l32-2001 is: 13 RlXHJN CORPORRTI ON 7635598101 P.02/03 ,~ I' ~ Rochon Corporation SUiLe 101 ~{BOO Annapoli~ L...::!M Nmlh Plymouth, MN 5544? Office 763.559,930:1 Fox 703.559.810 1 Arden Hills City Hall Rochon # 0028 Miscellaneous Cost #43 1012/01 Desaiption; Furnish and install additional EIFS outside the council chambers. This WQrk Is similar to that of PR #30 which was outside room B09 as was discussed at job meeting Tuesday, October 2, 2001, Cost Breakdown en or u con ctor I or Stucco 1 I : $ 576.00 ' , $ ---------~----l-..----..--.. t -------~-----T$ .. --------+----------+----------+.----i------ I I ~ l ---------..------------oJ-...____"""'"'--___..L._____....____......._____~~_.1________ , I I I , I I I Subtotal I $ 576.00 OH & pi I ! I $ 57.60 -_.._--_..~~-.._----_...,------- . ----_.........._--~----~--..,--- _____________ Bond costj_________+-________-l--_______~~----EP Total I ~ ~ ( $ 640.60 om _, ........~ """'_ Total Miscellaneous Costl $6411 SubcontractotNendor Proposals Attached: Stucco 1 Authorized Signature for the City of Arden Hills Print Name Title or Position e e tit e e... e.. '.:; ~ EN HILLS MEMORANDUM TO: Mayor and City Council Joe Lynch, City Administrator J Lif~ FROM: SUBJECT: City Hall Building Usage and Related Fees DATE: December 13,2001 Back!!round Previously, I had presented and recommended some options for the prioritized use of the new City Hall and realignment of meetings to accommodate usage for the building Wednesday through Sunday. There has not been a fee identified for the use ofthe building or other policy considerations. I have attempted to put together a list of priority users, associated fees related to that usage, and other policy considerations for long-term use and miscellaneous items. Priority Users List 1. Arden Hills government meetings including Planning Commission, Parks, Trails, and Recreation (PTRC), Operations and Finance, Newsletter Committee, Website Task Force, etc. 2. Any related Arden Hills government meetings including Restoration Advisory Board, AMM, RCLLG. 3. Any Arden Hills resident or neighborhood based group. 4. Any locally based non-profit (locally based includes Arden Hills, Shoreview, New Brighton, Mounds View, and Roseville). 5. Minnesota Army National Guard. 6. Any non local based non-profit. City Hall Building Use Memo December 13,2001 Page 2 tit 7. Any locally based for profit group. 8. Any non local based for profit group. Fees . Daytime: o Any daytime usage for any group except local or non local for profit organizations will be free of charge. . Evening: o No charge for any Arden Hills government or related government group usage. o No charge for the Army National Guard. o $10.00 fee for locally based non-profit o $15.00 fee for non local, non profit o $25.00 fee for any local based for profit organization o $30.00 fee for any non local based for profit organization. · Special charge for use of the City Council Chambers - Due to the extent of improvements 4-.e and the cost of the audio visual equipment it may be appropriate to charge for use ofthe City Council Chambers. The following fees would apply to all but Arden Hills government, related government groups, and Minnesota Army National Guard groups. o $100.00 damage deposit. (Damage deposit to be waived for any day time use.) o $50.00 feeplus$1O.00,per hour for each additional portion of an hour over four hours. Room Reservations · No long-term reservations. No group or individual would be able to reserve a space on a consecutive basis for more than one quarter (3 months) during the calendar year without an opportunity for any other individual or group to have access to that space. . No more than four consecutive uses of a space without that space being made available for others. For example: If an individual wanted to reserve a room for four Tuesdays in March 2002, they would be able to reserve those four Tuesdays but the first date after the fourth Tuesday the room would become available on a first come, first served basis for reservation. If another group wanted to reserve a room for use on the first Monday of each month they would be able to use it on three consecutive Mondays for a quarter based upon the above mentioned long-term reservation policy. After the third, 1 st Monday of the quarter, the space would become available on a first come, first served basis. ~e e -- e City Hall Building Use Memo December 13,2001 Page 3 ,:.., In this way no group or individual would be able to reserve a space for more than either four consecutive uses or three months. Other Policv Considerations . Any group or individual must pay the actual cost for any lost security system card. . Any group or individual has to pay any false alarm fees if their failure to activate! deactivate the alann system results in a false alann fee t~ the City of Arden ijills. ,. I'~ '.it'll . . All groups or individuals need to be properly insured or provide proof of proper insurance, or be willing to sign a use waiver form. .j "r~. I. ',' . All groups or individuals will use the front door access only. . Access to the second floor will be limited to .Arden Hills government gfoups or related government groups. .,., . Any group or individual requesting tables and chairs needs to indicate so in the use form application. ,; . Any group or individual requesting use of the TV. or VCR will have an additional cost as determined by staff. . Any group or individual requesting use of the audio/visual equipment in the City Council Chambers will need to be charged an appropriate use fee as determined by staff.