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Home My WebLink AboutCCP 01-02-2002 FILE COpy i ;r':)\Aj)lIU ~ ~LLS AGENDA CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL SESSION WEDNESDAY, JANUARY 2, 2002, 7:30 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 . City Philosophv To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. ORGANIZATIONAL MEETING 7:30 P.M. 1. Call to Order 7:30 P.M. 2. Approval of Meeting Agenda 7:30 P.M. 3. Oath of Office fA . Joe Lynch, City Clerk/Administrator . Terrance R. Post, Treasurer 7:40 P.M. 4. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 7:45 P.M. 5. Unfinished and New Business a. Annual Appointments; Committees, Liaisons, Statutory 7:50 P.M. 6. Administrator Comments 7:55 P.M. 7. Council Comments 8:00 P.M. 8. Adjourn -- The above times may vary depending upon length of issue discussion. HP Laser Jet 3200 ~rY OF ARDEN HILLS 6516345137 DEC-28-2001 3:43PM (!P]@ . . ..,..i.., I ..:..;:;~." - . " j i nile n t Fax Call Report Job Date Time Type I dent Hi cat ion Duration Pages Result 428 12/28/2001 3'42:36PM Send 97634219511 0:54 1 OK . . HP Laser Jet 3200 .Y OF ARDEN HILLS 6516345137 OEC-28-2001 3:45PM [ia@ i n v e n t Fax Call Report Job Date Time Type Identifi cation Duration 430 12/28/2001 3:44:5IPM Send 96516286833 0:51 Pages 1 Result OK . . HP Laser Jet ~TY OF ARDEN HILLS 6516345137 DEC-28-2001 3:47PM 3200 r~'.@ ~ i n v e n t Fax Call Report Job Date Time Type Identification Duration Pages Result 431 12/28/2001 3:46:IOPM Send 97637060891 0:54 1 OK ~ ~ HP Laser Jet 3200 eTY OF ARDEN HILLS 6516345131 OEC-28-2DOl 3:48PM M.......:..@ "" , ~: .. / ' i n v e n t Fax Call Report Job Date Time Type Identification Duration 432 1212812001 3:41:32PM Send 96516333846 1: 18 Pages I Result OK . . HP Laser Jet 3200 rA~;@ ~~l ~TY OF ARDEN HILLS 0516345137 OEC-28-2001 3:50PM i n v e n t Fax Call Report Job Date Time Type I dent ifi cat ion Duration 0:57 Pages 1 Result 433 12/28/2001 34917PM Send 96512282191 OK . . HP Laser Jet 3200 [Ail@ -TY OF ARDEN HILLS .,6345137 DEC-28-2001 3:51PM i n v e n t Fax Call Report Job Date Time Type Identification Duration 434 12/28/2001 350:41PM Send 96512279371 0:34 Pages 1 Result OK . . HP Laser Jet 3200 fi1~@ .....TY OF ARDEN HILLS ~16345137 DEC-28-2001 3:57PM i n v e n t Fax Call Report Job Date Time Type Identification Duration Pages Result 438 12/28/2001 3:56:55PM Send 96514821262 0:53 OK . . HP Laser Jet 3200 -TY OF ARDEN HILLS i n v e n t ~16345137 OEC-28-2001 4:01PM Fax Call Report Job Date Time Type I dent ifi cat ion 96512669301 Duration 0:44 Pages Result 441 12/28/2001 4 00:18PM Send OK . . HP Laser Jet 3200 (Aa@ ~ITY OF ARDEN HILLS 6516345137 DEC-28-2001 3:56PM i n v e n t Fax Call Report Job Date Time Type Identification Duration 213 Pages 2 Result 437 12/28/2001 3:54:14PM Send 9612370]378 OK . . HP Laser Jet 3200 M@ An OF ARDEN HILLS ~16345137 DEC-28-2001 3:53PM i n v e n t Fax Call Report Job Date Time Type I dent Hi cat i on Duration I: 00 Pages 2 Result 436 12/28/2001 3:52:46PM Send 96516461220 OK . . i . . . ~ ~HILLS CITY OF ARDEN HILLS MEMORANDUM DATE: December 21, 2001 TO: City Council FROM: Dennis Probst, Mayor SUBJECT: 2002 City Appointments Committee/Task Force and Council Liaison Appointments At this time of year, we appoint and/or reappoint our committee/task force members. The following represents my recommendations for those committees and task forces. Planning Commission Terri Duchenes Therese Galatowitsch David Sand Clayton Zimmerman Staff Liaison, City Planner Communications Committee Sue Schroeder, Chairperson Elwood Caldwell Sharon Hanzalik Fran Holmes Mary Nosek Staff Liaison, City Administrator Parks. Trails & Recreation Committee Jim Crassweller Cindy Garretson Lorin Hatch Patrick Krenn Don Messerly Louis Speggen Rich Straumann Don Tix Roberta Thompson Steve Zilmer Staff Liaison, Parks & Recreation Director Recreation Program Supervisor Operations and Finance Committee Mark Kelliher, Chairperson Chuck Mertensotto Terry Nygaard Chuck Stoddard Staff Liaison, City Accountant . e . 2002 City Appointments December 21,2001 2 Recommendation I am recommending Council ratification of these appointments on January 2, 2002 at the organizational meeting. Following ratification, staff should be directed to notify each member to advise them of their appointment/reappointment. e .. . ~ ~ILLS CITY OF ARDEN HILLS MEMORANDUM DATE: December 21, 2001 TO: City Council FROM: Dennis Probst, Mayor SUBJECT: 2002 City Appointments Council Liaison Role The City Council has, from time to time, discussed the role of the Council Liaison in serving the various committees. The City Council has agreed that the role of the Council Liaison is to represent/clarifY Council positions on issues, provide feedback to the committee based on the goals of the City Council, and report hack to the full City Council any relevant issues of discussion. Planning Commission................................................... Beverly Aplikowski Parks, Trails & Recreation Committee ....................................Gregg Larson Communications Committee .........................................................Lois Rem Operations & Finance Committee..............................................David Grant City Events Task Force ................................................. Beverly Aplikowski Public WorkslParks Maintenance Facility Task Force ..............David Grant Web Site Development Task Force ............................................... Lois Rem COlillcilmemhers are not expected to take an active part in discussions, (i.e., tell committees how to do things); take minutes of meetings, or involve themselves in any way that may bias the committee on any issue. Miscellaneous Appointments Association of Metropolitan Municipalities (AMM)........................................ Beverly Aplikowski Lake Johanna Volunteer Fire Department X Fire Board .............................................Gregg Larson Lake Johanna Volunteer Fire Department X Fire Board Alternate ...............................David Grant Lake Johanna Volunteer Fire Department X Relief Association .................................Gregg Larson North Suburban Communications (Cable)........................................... Dave Sand (or David Grant) Northwest Youth & Family Services .................................................................................Lois Rem Ramsey County League of Local Governments (RCLLG) ............................................David Grant Restoration Advisory Board/TCAAP (RAB)... ....... ............... ._............... ........... ....... ......... Lois Rem e e e 2002 City Appointments December 21,2002 2 Professional Consultants City Consulting Engineer.................................................... URS/Gregory Brown, Project Manager Attorneys City and Prosecution Attorney................................ Peterson, Fram & Bergman; Jerry Filla Development Attorney............................................................ Bradley & Deike; Bob Deike Miscellaneous .....................................................Larkin, Hoffman, Daly & Lindgren, LTD. Bond CounseL............................................ Kennedy and Graven, Chartered; Steve Bubol External Auditor...................................................................................Abdo, Abdo, Eick & Meyers Planning Consultants.................................... ................................................................ Mike Cronin Labor Negotiations.... ................................... .................... ..............Labor Relations Associates, Inc. Recording Secretary ... .................... ..._.......... ........... ......................... TimeSaver Off-Site Secretarial Financial Advisors ................................................................................. Ehlers and Associates, Inc. Inspections Electrical Inspector .............................................................. North Metro Inspections; Dick Nelson Health Officer .......... ................... ............. .......... ....... ..... .................... ..... ................. Ramsey County Official Acting Mayor ....................................... ........ ..................................................................... Lois Rem City Clerk! Administrator ................ ......................................................... ............... Joseph P. Lynch Treasurer ............................................... .......... ......... ............... ..... ................... Terrance R. Post Recommendation I am recommending Council ratification of these appointments on January 2,2002 at the organizational meeting. Following ratification, staff should be directed to notifY each member to advise them of their appointment/reappointment. I . . . r RECEIVED DEe 1 2 2001 CITY OF ARDEN HILLS December 6, 2001 Ms. Sheila Stowell Administrative Assistant City of Arderrliills 1245 West Highway 96 Arden Hills, MN 55112 Dear Sheila, Enclosed is an Addendum to the Recording SecretaIy Service Agreement: The Agreement reflects an increase ofless than three percent for year 2002 and extends the expiration date to December 31,2002. We appreciate the confidence you have placed inTimeSaverto handleyourmeeting~e needs and look forward to continuing that relationship in 2002. If you need further information or have questions, please feel free to contact me at 763-421-8999. Best:regapds, ~U-J Carla Wirth Owner Enclosure: Addendum ,.' .. "-/ ..' C{)on Ropids Blvd. Suite 4/0. Coon Rupids AI:V 55433. 6/2-785-2403. rur 7PS-I}!)7 320 ELlS; iHain. AnokLl. ,UA' 5530.i. 612-421-8999. FCIX 42!-951 1 H'HIg', TinlcSt..I\'tr/.nmi e e e ADDENDUM TO RECORDING SECRETARY SERVICE AGREEMENT RECEIVED DEe 1 2 2001 Dated: December 31, 2001 CITY OF ARDEN HILLS By and between TimeSaver Off Site Secretarial, Inc. and the City of Arden Hills, 1245 West Highwa,y 96, Arden Hills, MN 55112. I. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The tennof the existing Recording Secretary Service Agreement dated December 31, 200 I shall be extended under the same terms and conditions to December 31, 2002. 2. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting (the highest rate will prevail), as follows: a. Base Rate of One Hundred Three and 001100 dollars ($103.00) for allY meeting up to one (I) hour (billable time) plus Twenty-five and 50/100 dollars ($25.50) for each thirty (30) minutes following the first one (I ) hours;. ~ b. Twenty-two and 50/1 00 dollars ($22.50) per hour for time attending meetings, and fifteen (15) minutes prior to Call to Order arrd fifteen (i5) minutes following Adjournment with a one and one-half (1.5) hour minimum; and Ten and 00/1 00 dollars ($10.00) for each page of minutes preparedfrqm shorthand or machine notes of the recording secretary as draft minutes for submission to and-the review and .comment of City of Arden Hills .for tffilir preparation of final minutes. At the end .of the term of this Addendum or any exterrslonof it, the parties may make a new Agreement or extend or modifY the terms of this Agreement IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recordqg Secretary Service Agreement as of the day and year indicated. January ~ 2002 CITY OF ARDEN HILLS By Joseph Lynch Its City Administrator December~ 2001 TIME~ VER OF~ SITE ~ECRET ARIAL, INC By ~dv ~ Carla Wirth Its President & CEO e e . . ADDENDUM TO RECORDING SECRETARY SERVICE AGREEMENT RECEIVED DEe 1 2 2001 Dated: December 31,2001 CITY OF ARDEN HILLS By and between TimeSaver Off Site Secretarial, Inc. and the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112. 1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The temr9f the existing Recording Secretary Service Agreement dated December 31, 2001 shall be extended under the same terms and conditions to December 31, 2002. 2. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting (the highest rate will prevail), as follows: a. Base Rate of One Hundred Three and 001100 dollars ($103.00) for <l\lY meeting up to one (1) hour (billable time) plus Twenty-five and 501100 dollars ($25.50) for each thirty (30) minutes following the first one (I) hours; !l!: b. Twenty-two and SOil 00 dollars ($22 50) per hour for time attending meetings, and fifteen (15) minutes prior to Call to Order and fifteen (-1.5) minutes following Adjournment with a one and one-half(l.5) hour minimum; and Ten and 00/100 dollars ($10.00) for each page of minutes prepared f'ro\n shorthand or machine notes of the recording secretary as draft minutes for submission to and the review and comment of City of Arden Hills for their preparation of final minutes. At the end of the term of this Addendmnor any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recordiug Secretary Service Agreement as of the day and year indicated. January ~ 2002 CITY OF ARDEN HILLS By JosephLynch Its . City Administrator December~ 2001 TIMESAVER OFF SITE SECRETARIAL. INe. By r!~ VYe-UJiL . Carla Wirth Its President & CEO ) "Lilful.E.. U'k\\isJ liLLiE SUbURbAN NEWSpApERS 2515 E. Seventh Avenue North SI. Paul, MN 55109 (651) 777-8800 Joseph Lynch City Administrator Arden Hills City Hall 1450 W. Highway 96 Arden Hills, MN 55112 RECEIVED NOV 2 8 2001 CITY OF ARDEN HILLS November 26, 2001 Dear Mr. Lynch: Thank you for the opportunity to bid on public notice publication services for the City of Arden Hills. The Bulletin has been serving the needs of the Arden Hills area for 27 years, and is pleased to provide ongoing coverage of city government and school issues and community events. Lillie Suburban Newspapers is the oldest weekly newspaper company in the SI. Paul area. It was founded in 1938 by the late T. R. Lillie. His son, N. Theodore Lillie, and grandson, Jeffery Enright, are continuing the family tradition of publishing award-winning community newspapers in the St. Paul suburbs. It is our sincere desire to provide the best possible local news coverage in the Arden Hills area. Our experienced news staff provides readers with a well-balanced, lively and informative product each week. We realize that Arden Hills area residents look to the Shoreview-Arden Hills Bulletin as one of their primary sources of information about city activities and meetings, and we will continue to publish the city's press releases and photos. The Bulletin has the official designation of the neighboring communities of Mounds View, New Brighton, SI. Anthony, and Mounds View School District 62l. Noon Friday is the deadline each week for submitting public notices to our office. Late public notices are accepted up to 10 a.m. Monday for the Wednesday newspaper. Public notices should be directed to Barbara Wahl, Shoreview-Arden Hills Bulletin, P.O. Box 120608, New Brighton, MN 55112. Our fax number is 651/633-3846. Notices may also be sent via e-mail to lillnews@wavetech.net Legal publication rates for minutes, advertisements for bids and other notices are as follows: $3.47 per column inch for a one-time publication $3.03 per column inch for each additional publication Thank you for considering the Shoreview-Arden Hills Bulletin as the official legal newspaper for the City of Arden Hills for 2002. If you have any further questions, don't hesitate to call us. Sincerely, ~/- 7;(~rAnright Co- ;;;;blfsher RAMSEY COUNTY REVIEW - MAPLEWOOD REVIEW - OAKDALE-LAKE ELMO REVIEW - NEW BRIGHTON BULLETIN SHOREVIEW BULLETIN - ST. ANTHONY BULLETIN - SHOPPING REVIEW - EAST SIDE REVIEW ROSEVILLE REVIEW - SOUTH.WEST REVIEW - WOODBURY-SOUTH MAPLEWOOD REVIEW . . . 2002 WINTER RECREATION STAFF DANCE Lynn Burwell- 651-483-0856 AFTERSCHOOL ART Il'>STRUCTOR Becky Beucher - 612-379-8549 AFTERSCHOOL SPORTS INSTRUCTORS Mike Gabiou - 651-633-7060 Chris Foster - 651-636-5677 Dan Richards - 651-484-4862 BABYSITTING CLINIC Kay Boje - 651-490-1728 HOCKEY SKILLS Terrance Dragich - 651-636-7593 ICE SKATING LESSONS Crista Johnson - 651-631-9491 CELL - 651-230-4635 Kelsey Anderson- 651-481-1055 KNITTING/CROCHETING Lori Engel- (H) 651-636-3565 (W) 651-631-1810 SHADOW PUPPETRY Carol Martin - 651-310-9787 Stepping Stone - 651-225-9265 (FAX) 651-225-1225 WARMING HOUSE ATTENDANTS - SEE WARMING HOUSE ROSTER FOR DETAILS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Afsheen Foroozan - 651-697-9647 Travis Kluska - 651-633-2945 Jeff Stcynske - 651-633-8668 Daniel Aitkin - 651-483-3170 Christopher Beamish - 651-638-9179 Daniel Tavernier - 651-638-6652 Wilder Freed - 651-484-0462 John Tramm - 651-636-7366 Mike Rouse - 651-484-0117 Nate Christianson - 651-636-6499 Pat Berger - 651-631-0778 Tim Stevens - 651-261-9464 Joe Jorgensen - 651-631-0778 Mike Berger - 651-631-0778 Jill Jerabek- 651-635-8861 Susan Dorner - 651-635-0669 R-1 1~2 TWIN CITIES ARMY AMMUNITION PLANT ..- .... . . Lake Josephine County Rd. 0 ~ ~~HILLS Zoning Map D D Pf'T'l...,. ~ D D D - - - - D D - - - D D Disclaimer Legend Zoning Districts R-1: Single Family Residential R-2: Single & Two Family Residential District R-3: Townhouse & Low Density Multiple Dwelling R-4: Multiple Dwelling District 8-1: Limited Business District B-2: General Business District B-3: Service Business District 8-4: Retail Center District N-S: Neighborhood Business G-8: Gateway Business 1-1: Limited Industrial District 1-2: General Industrial District J.F: I-FLEX District CC: Civic Center District Railroad Right-of.Way Water I1reLtmingD"JriffJ)e:;iK''''Jion!il~ p~medon lhi, mllpl'mrt'^'1xmd In the Cir)' iJjA,'tknllil!sOffirioll.()mngMap QlI<'sII0Il;'(O"ce"''''gI1re7"',,,ngM''I' A1IJoldb"di'lXledwlheCilyofAM.'nllills /.()IIi"g{;"sig11a/"OII.''''~.\'.mje,:,wdango, plea.", .-.for hJ l/If Zen/ilK Ol'dmwICc for CI'lIlplele i"fonJlGlio" N + ~""'<> ~,"""}'COUll'Y u,}'or,\nl<,,]I,I~ 2000 , 2000 Feet .~ MapOate: Oecember20, 2001 o . . . ~ /],\~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA I, Joseph P. Lvnch, do solemnly swear that I will support the Constitution ofthe United States, of the State of Milmesota, and faithfully discharge the duties of the office of City Administrator of the City of Arden Hills in the County of Ramsey and State of Minnesota, to the best of my judgement and ability, so help me, God. ,9 A{! da .~, -~ 20 II L- , . . . ~ /],\~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA I, Terrance Post, do solemnly swear that I will support the Constitution ofthe United States, of the State of Minnesota, and faithfully discharge the duties ofthe office of e,l, 7./b..4JJ,fu...f/I.....- . . . . f;-+ty A",,.,,,nt1lftt of the CIty of Arden HIlls III the County of Ramsey and State of MInnesota, to the best of my judgement and ability, so help me, God. II tl~ ore me this Y da of jLW\)Aj1;~ ,200L . i Slgnatute