HomeMy WebLinkAboutCCP 11-12-2002
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~HILLS
Arden Hills City Council
REGULAR
TUESDAY,
November 12, 2002
City Philosophy
e of uali services throu h the innovative and
Mayor
Dennis Probst
.~,':ncil Members
Beverly Aplikowski
David Grant
Gregg Larson
Lois Rem
To rovide a basic and necess
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634,5120
osefill use ofresources.
Amended Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
1. AGENDA
2, MINUTES
A. October 28, 2002 Council
B. November 6, 2002 Council SPECIAL
CONSENT CALENDAR
,A. Claims and Payroll
B. 2002 2nd Payment: 2002 PMP Hunters
Court/Waldon Place: T.S. Schifsky
C. 2002 2nd Payment: Sewer and Watennain
Rehabilitation Project: Visu-Sewer Clean
& Seal
D. Resolution No, 02-58: Approving the 2002
Technology Master Plan
4. PUBLIC INQmRIES/INFORMATIONAL
5, PUBLIC HEARINGS
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None
7:00
Those items listed under the Consent Calendar are
considered to be routine by the City Council and will be
enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items,
unless a Council Member so requests, in which event, the
item will be removed from the general order of business
and considered separately in its normal sequence on the
agenda.
Public InquirieslInformational is an opportunity for
citizens to bring to the CounCil's attention any items not
currently on the agenda. In addressing the Council,
please state your name and address for the record, and a
brief sunnnary of the speCific item being addressed to the
Council. To allow adequate time for each. person wishing
to address the Council, we ask that individuals limit their
comments to three (3) minutes. Written documents may
be distributed to the Council prior to the meeting, or as
bench copies, to allow a more timely presentation.
6. COMMUNITY SERVICES
A. Planning Case No. 02-25: GUIDANT
Preliminary Plat and PUD
B, Planning Case 01-30: Nelson PUD
Extension
7. OPERATIONS & MAINTENANCE
A. Resolntlon No. 02-59: Receiving the
Feasibility Study ofKarth Lake East and
Ingerson Neighborhoods 2003 PMP
B, Water Meter Replacement
8, ADMINISTRATION
A. Payment for Derrek Hames
CITY COUNCIL REPORTS
A. Council Member Grant
B. Council Member Larson
C. Council Member Aplikowski
D, Council Member Rem
E. Mayor Probst
TCAAI': Twin Cities Army Ammunition Plant
PMP: Pavement Management Plan
PTRC: Parks, Trails and Recreation Committee
Arden Hills City Council Agenda
November 12, 2002
Page 2
Aaron Parrish
Thomas Moore
Greg Brown
Thomas Moore
Joe Lynch
Tom Moore
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HP Laser Jet
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.:iP LASERJET 3200
NOV-8-2002 8:50AM
i n v e n t
Fax Call Report
Job Date Time Type Identification Duration Pages Result
466 111 8/2002 840 45AM Send 9.7634219511 1: 38 3 OK
467 1lI 8/2002 8:42.29AM Send 9.6516286833 1: 21 3 OK
468 1lI 8/2002 8 43:56AM Send 9.7637060891 1:10 3 OK
469 11/ 8/2002 8 :4511AM Send 9.6516333846 1: 29 3 OK
470 11/ 8/2002 8'46:45AM Send 9.6512282191 1: 28 3 OK
471 11/ 8/2002 8:48: 18AM Send 9.6512279371 0:54 3 OK
472 11/ 8/2002 8.49:17AM Send 9.6514821262 0:54 3 OK
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Arden Hills City Council
REGULAR
TUESDAY,
November 12, 2002
City Philosophy
To rovide a basic and necessa sea e of uali services thrau h the irmovative and
Mayor
Dennis Probst
~ouncil Members
Beverly Aplikowski
David Grant
Gregg Larson
Lois Rem
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
oseful use of resources.
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
1. AGENDA
2. MINUTES
A. October 28, 2002 Council
B. November 6, 2002 Council SPECIAL
3, CONSENT CALENDAR
A, Claims and Payroll
B. 2002 2nd Payment: 2002 PMP Hunters
CourVWaldon Place: T.S. Schifsky
C. 2002 2nd Payment: Sewer and Watermain
Rehabilitation Project: Visu-Sewer Clean
& Seal
D. Resolution No. 02-58: Approving the 2002
Technology Master Plan
4. PUBLIC INQUlRIESIINFORMATIONAL
S. PUBLIC HEARINGS
None
7:00
Those items listed under the Consent Calendar are
considered to be routine by the City Council and will be
enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items,
unless a Council Member so requests, in which event, the
item will be removed from the general order of business
and considered separately in its normal sequence on the
agenda.
Puhlie InquirieslInformatlonal is an opportunity for
citizens to bring to the Council's attention any items not
currently on the agenda. In addressing the Council,
please state your uame and address for the record, and a
brief summary of the specific item being addressed to the
Council. To allow adequate time for each person wishing
to address the Council, we ask that individuals limit their
connnents to three (3) minutes. Written docwnents may
be distributed to the Council prior to the meeting, or as
bench copies, to allow a more timely presentation.
File Copy
6. COMMUNITY SERVICES
A. Planning Case No. 02-25: GUIDANT
Preliminary Plat and PUD
B. Planning Case 01-30: Nelson PUD
Extension
7, OPERATIONS & MAINTENANCE
A. Resolution No. 02-59: Receiving the
Feasibility Study ofKarth Lake East and
Ingerson Neighborhoods 2003 PMP
8. ADMINISTRATION
A. Payment for Derrek Hames
CITY COUNCIL REPORTS
A. Council Member Grant
B. Council Member Larson
C. Council Member Aplikowski
D. Council Member Rem
E. Mayor Probst
TCAAP: Twin Cities Army Ammunition Plant
PMP: Pavement Management Plan
PTRC: Parks, Trails and Recreation Committee
Arden Hills City Council Agenda
November 12, 2002
Page 2
Aaron Parrish
Tom Moore
Greg Brown
Joe Lynch
Tom Moore
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~HILLS
MEETING MINUTES
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING
WEDNESDAY, NOVEMBER 6, 2002, 6:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDEWROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order
the Special City Council meeting at 6:00 p.rn.
Present:
Mayor Dennis Probst, Council Members Beverly Aplikowski,
and Lois Rem.
Absent:
David Grant
Also present: CitY Administrator, Joe Lynch; PersonnefDirector/Deputy
Clerk Cynthia Young; Accountant Terry Post.
1.
2002 Municipal Election Canvass
Mayor Probst announced the canvass of the 2002 Municipal Election Canvass,
Ms. Young presented the 2002 Municipal Election results as found in the staff
report. Ms, Young thanked Office Support Specialist Jackie Gritz for the work
she did as the Election Assistant.
Councilmember Larson commended staff on a fine job regarding the 2002 election
process,
MOTION:
Councilmember Larson made a motion and
Councilmember Rem seconded to adopt Resolution No. 02-
57 Certifying the 2002 Municipal Election Canvass.
(Motion Passed 4-0.)
Councilmember Aplikowski commended Mayor Probst regarding a fine race.
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ARDEN HILLS SPECIAL CITY COUNCIL MEETING MINUTES
November 6,2002
Mayor Probst adjourned the Special City Council Meeting at 6:05 p.m.
Dennis Probst
Mayor
Joe Lynch
City Administrator
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~HILLS
MEETING MINUTES
Draft
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
. MONDAY, OCTOBER 28,2002,7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order
the Regular City Council meeting at 7:02 p.m.
Present:
Mayor Dennis Probst, Council Members Beverly Aplikowski,
David Grant, Gregg Larson, and Council Member Rem.
Absent:
None.
Also present were City Administrator, Joe Lynch; Director of Community
Services, Aaron Parrish; City Planner, Peter Hellegers; Director of
Operations and Maintenance, Thomas Moore; City Engineer, Greg Brown;
Deputy Clerk, Cynthia Young; and Recording Secretary, Kathleen Altman.
1. APPROVAL OF MEETING AGENDA
Council Member Rem added Item 4B, the amendment of the Ordinance regarding
2001 County Road D.
Mr. Lynch added under Administration, Distinguished Service Award to Michael
McKinney.
MOTION: Council Member Aplikowski moved and Council Member Rem
seconded a motion to adopt the agenda for the October 28,
2002, Regular City Council meeting. The motion carried
unanimously (5-0).
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
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2. APPROVAL OF MINUTES
A. September 30, 2002 SPECIAL Meeting
B, October 15,2002 Council Meeting
Council Member Grant requested the following changes: None
Council Member Larson requested the following changes: September 30, 2002
Special City Council Meeting, Page 3, last paragraph, second sentence, should
read: "This was indicated as one of the previous high points of the lake but not to
the normal water level of the lake, which was 929' as determined by the DNR."
October 15, 2002 City Council Meeting, Page 4, second paragraph from the
bottom should read: "Council Member Larson suggested reducing the pumping by
one-half the volume, which would still allow the City to address..."
Council Member Aplikowski requested the following changes: None.
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Council Member Rem requested the following changes: October 15, 2002 City
Council Meeting, Page 3, Pat Kramer change to Pat Krenn. Page 7, second
motion, change Sharon Klumm, to Sharon Klump. Page 10, under Council
Reports, her report should read: "Council Member Rem stated there was a recent
article in the Pioneer Press that included a comment on her membership on the
TCAAP and RAB and requested clarification of this comment."
Mayor Probst requested the following changes: October 15, 2002 City Council
Meeting, Page 7, he requested staff check the first two motions for accuracy.
MOTION: Council Member Aplikowski moved and Council Member
Larson seconded a motion to approve the September 30, 2002
SPECIAL Meeting and October 15, 2002 Council Meeting
Minutes as amended, The motion carried unanimously (5-0).
3. CONSENT CALENDAR
A.
Claims and Payroll
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
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MOTION: Council Member Larson moved and Council Member
Aplikowski seconded a motion to approve the Consent
Calendar and authorize execution of all necessary documents
contained therein, The motion carried unanimously (5-0),
4. PUBLIC INQUIRIES/INFORMATIONAL
Mayor Probst invited any public comments that were not on the agenda. There
were no public comments.
A. 2002 Election Update
Ms. Young presented an update on the 2002 Election.
B. 2001 County Road D
Mr. Parrish reviewed a proposed Ordinance regarding 200 I County Road D,
allowing a detached garage to be setback the same distance as the principal
structure.
Helen Harrine:ton. 2001 County Road D, stated the variance of 10 feet from the
property line to the garage situates the garage in the middle of her back yard,
which would take away a portion of her lot. She noted the 10-foot property line
was detrimental to their neighborhood. She requested the Ordinance be amended
before it snowed, so they could get the garage built before winter.
Mayor Probst suggested they waive the application requirements and have this
issue go to the Planning Commission next week, then a public hearing at the
November 121h City Council Meeting.
The City Attorney stated generally, in order to amend an Ordinance, they needed
to have a public hearing to resolve any issues that might come up. He indicated
Mayor Probst's suggestion was the proper procedure.
Gerred, contractor, stated they discovered the setback issue when he applied for a
demolition permit with the City.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
4
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The City Attorney suggested if the property owner wanted to, they could construct
the foundation of the slab as a driveway apron, with the understanding there was
no variance or text amendment to do the garage construction until the Council
approved it.
Mayor Probst suggested having a Special Meeting at a Council Work Session to
discuss this.
MOTION: Council Member Larson moved and Council Member Grant
seconded a motion to schedule a Special Council Meeting of on
November 18,2002 to review this variance.
Kathv Callahan, 2009 County Road D, asked if all of the residents would have
to go through a variance if they had a situation similar to this. Mayor Probst
replied that was correct unless the Ordinance was amended, which then would
apply Citywide.
Mayor Probst requested a friendly amendment to waive the normal time and have .
the Planning Commission review this next week. Council Members Larson and
Grant accepted the friendly amendment.
The motion carried unanimously (5-0).
C. Karth Lake Pumping
Mr, Brown stated URS and City staff had continued to monitor the Karth Lake
pumping system and had the following findings: The Sanitary Sewer Pipes were
televised along Wyncrest Court and were found in very good conditions. There
were no signs of backups or clogs, The Storm Sewer main along Wyncrest Court
was found to be in good condition with a few minor openings at joints. The
existing storm sewer pipe located along the east property line of 1295 Wyncrest
Court was found to be dry with signs that it was being used by animals for dens,
Dave Scherbel noted no visual evidence of moisture present and no signs of past
moisture problems were evident in Ms, Jacobsen's home at 1985 Wyncrest Court.
A visual survey of the pond adjacent to the CuI de Sac indicated approximately
l!2-inch rise from previous check on October 15,2002. The level of Karth Lake .
was surveyed on October 28,2002 at elevation, which represented a 1.9-foot drop
in the lake level from the beginning of pumping. He noted based upon the
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
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elevation surveys, pipe televising, home inspection and the hydraulics of water
conveyance, systems there was no evidence that the pumping activities had
adversely affected the neighborhoods downstream of the Wyncrest Court cul-de-
sac.
MOTION: Council Member Rem moved and Council Member Larson
seconded a motion to cease pumping starting today and to
return the pumping equipment.
Garv Gerdinl!:. 1236 Karth Lake Drive, stated it was originally approved to
pump down the lake and he understood there were no problems due to the
pumping. He asked what had changed and he requested they continue to pump as
originally agreed upon.
Ron Hal!:kull. 1289 Karth Lake Circle, stated he was in favor of suspending the
pumping. He noted they had now gone through this three times. He stated this
was not a valid problem in his mind. He noted the level of the lake right now
seemed to be a nice level to be maintained. He stated the oak trees were not
underwater now. He stated he was pleased to see the pumping stopped. He
requested if there were further discussion regarding this in the future, that they
really research the problem and determine ifit really solved the problem.
Pat Krenn. 1230 Wvncrest Court, stated the level of his pond had stopped going
down and the level of Karth Lake was down two feet and it had stayed at two feet.
Thomas Resha, 1320 Wvnridl!:e Drive, noted he had been experiencing high
humidity in his home and his dehumidifier had been running constantly. He stated
he did not know if it was due to the pumping, but they had not had this problem in
the past.
Charles Amble, 1211 Amble Road, stated the first notice he received about the
pumping was on a Friday night and the meeting was on Monday morning. He
stated no one had explained as to why they were doing this, He noted the
arguments he heard were concerns that there were no outlets on Karth Lake. He
noted this was not an issue. He stated one resident had complained that her
retaining wall was in the lake, He asked if this was not due to poor judgment by
building the retaining wall where it was. He stated another issue was a resident
complaining about his IOO-year old tree being in the lake. He noted the tree had
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
6
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been in the lake many times in the past as it would be in the future and it was still
alive. He indicated he did not like the City spending his tax money for no reason,
Shih-Pan Yen. 1116 Amble Drive, stated two feet or four feet of pumping down
was not the issue. He noted the issue was what the shoreline of Karth Lake should
be. He stated the issue was a financial one and he agreed with Mr. Amble and
asked why he, as a taxpayer, was paying for the pumping of the lake.
Ms. Jacobsen. 1295 Wvncrest Court, explained why she had requested the
pumping of Karth Lake be stopped. She stated since they had stopped pumping
the lake, she has not had any moisture issues in her basement. She stated however,
she still had odor problems at times. She noted she did not know where the
problem came from, but indicated it was not right to move a problem from point A
to Point B. She stated there was another side of the lake that had been affected by
the pumping of the lake, She noted they had not been given notice of the pumping
originally, or they would have had a room full of residents opposed to it.
Susan Johnson. 1220 Karth Lake Drive, noted she probably had the home that .
was closest to the lake and noted when her retaining wall was built, they had a lot
ofland between the lake and retaining wall and now, they had no land between the
lake and the retaining wall. She stated they had erosion problems and they were in
danger of having their house fall into the lake if the lake rose any higher. She
stated her home was currently four feet from the retaining wall. She stated when
the house was built there was a lot of land between the house and the lake and for
whatever reason, the lake had risen, She noted for 22 years her home had never
been threatened, but now it was. She stated they were not trying to put their
problems on another neighborhood and felt that they had accomplished a
temporary solution at this time, but requested a permanent solution.
Mike Enz. 1228 Karth Lake Drive, stated the lake was higher than it had ever
been in 48 years. He stated he did not know why the lake had risen to this level.
He indicated there had to be a solution to this problem that would make everyone
happy. He noted if this were a problem that was going to continue, even the
people on the high side of Karth Lake would have erosion problems. He stated his
property value went down $40,000 when the lake went up this summer. He noted
the City's tax base would go down with the property values. He stated anyone .
contributing to this problem had to contribute to the solution,
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
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Cesar Farell. 449 Amble Drive, stated they had built their home in 1979 and
indicated this was the highest lake level ever. He stated he had two oaks in the
water that were going to die, He requested the history of how this developed.
A resident stated he sympathized with the people on the east side of the lake, but
requested they get the water level down to the DNR's suggestion. He noted the
raising water level was from all of the storm sewers that flowed into the lake. He
requested they come up with a permanent solution to this problem. He stated he
was not against the pumping situation, but he took exception to the method of
paying for this by only assessing the people who owned property on the lake,
Council Member Aplikowski noted she was going to vote to stop the pumping
because she believed they rushed into it without looking at all of the solutions.
She stated they needed to have a permanent solution. She stated she understood
the homes were not in danger and most of the oak trees were out of the water. She
noted the DNR did not say they had to pump four feet, but they could pump up to
four feet.
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Council Member Grant stated he was going to vote to stop the pumping, He stated
they realized there was a problem and what they had pumped, had brought the lake
water level down to a manageable level. He noted there were no homes in danger
at this time. He stated he believed they had rushed into this and indicated they
needed more time to look at all of the options and solutions.
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Council Member Larson stated they had heard a great variety of things about the
lake, but he believed the Council did not have sufficient information to continue
the pumping. He noted the Mrs. Johnson's home was no longer threatened and
indicated the situation on Karth Lake was not that much different than other lakes
in the City, He stated the reason for pumping was that the lake level was
threatening a home, but that home was no longer threatened and now they needed
to reevaluate how far they should continue to pump. He noted the fact that they
had pumped down two feet was sufficient right now and he was comfortable with
stopping the pumping. He indicated in the future, they needed to have some cost
sharing and they needed to have a certain height that pumping would begin again.
He noted they needed a lot more information to make an informed decision. He
indicated the City should monitor the lake levels on Karth Lake and then make a
decision. He stated he believed they had gone far enough with the pumping at this
time.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
8
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Mayor Probst stated the decision made to proceed with the pumping was the best
one from the information they had at the time. He stated he continued to support
taking the lake down to the level that was previously agreed to and noted he
believed they would continue to have issues with home damage and erosion, He
noted attempting to save the oak trees was a worthwhile effort and added to the
quality of life in the City. He indicated there was also a City park on the lake and
noted it was the City's duty to maintain the park for an residents. He stated in his
opinion, they appeared to be stopping this due to a coincidence with Mrs.
Jacobsen's home, He noted the problem was not going to go away and he
supported a permanent solution to this, He noted he would not be supporting the
motion.
Council Member Larson noted he was in agreement with Mayor Probst in that he
did not believe the facts showed that the pumping was affecting Mrs. Jacobsen's
home, but indicated they needed to have more information and to come up with a
permanent solution.
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Council Member Aplikowski agreed with Council Member Larson's comment.
The motion carried (4-1). (Mayor Probst)
MOTION: Council Member Aplikowski moved and Council Member
Grant seconded a motion to direct staff to begin coJJecting
information and to come back with a feasibility study sometime
over the winter with a more permanent solution to this problem
other than just pumping. The motion carried unanimously (5-
0),
Mayor Probst recessed the meeting at 8:58 p.m. and reconvened the meeting at
9:05 p.m.
5. PUBLIC HEARINGS
None.
COMMUNITY SERVICES
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
9
A. Planning Case No. 02-26: OPPIDAN Variance Request
Mr. Hellegers eXplained the applicant was requesting an amendment to a
previously approved Master and Final Planned Unit Development for the purpose
of a 4,500 square foot expansion to the rear of Shannon Square Shopping Center.
He stated the Planning Commission recommended that the proposed Master and
Final Plan Planned Unit Development amendment be approved with conditions as
set forth in the staffs report dated October 24, 2002.
Paul Tucci, OPllidan, stated they were requesting the worst-case scenario. He
indicated they were informed just a couple of days before the Council meeting,
where they made their original request, that the relocation of Now Sports was their
responsibility. He noted they had decided at that time to come back to the Council
with this variance request He noted the landscaping plan would be increased and
they had been working with Ramsey County about the traffic impact He stated
they had received a table with administrative authorization from Rice Creek
Watershed District and everything had been submitted. He added this should be
wrapped up by the end of this week or early next week. He noted their goal if
everything was approved, was to demolish the current building that Now Sports
was in next spring, and then begin the construction of the Cub Foods building, He
noted they would be building the new Now Sports building throughout the winter.
MOTION: Council Member Grant moved and Council Member Aplikowski
seconded a motion to approve Planning Case No. 02-25: Oppidan
Variance Request with conditions as outlined in the staffs October
24, 2002 report, The motion carried unanimously (5-0),
B. Resolution No. 02-56: TCAPP Advisory Panel Appointments
Mr, Parrish stated he reviewed the Resolution for the TCAAP Advisory Panel
Appointments and noted they were still waiting on the Mounds View official
representative along with representatives from both Senator's offices. He
indicated the first meeting of the Advisory Panel was tentatively set for November
19,2002.
Council Member Grant requested they have the seventh person on the Planning
Commission remain as undesignated.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
10
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MOTION: Council Member Aplikowski moved and Council Member
Larson seconded a motion to approve Resolution 02-56:
TCAAP Planning Advisory Panel Appointments, including the
seventh member of the Planning Commission remain as
undesignated, The motion carried unanimously (5-0).
C. Fireworks Ordinance No. 342
Mr. Parrish presented the revised fireworks Ordinance based on the Council's
comments at their September 20, 2002 meeting.
Council Member Larson requested they add in Section 370,02, that they should
have a specific time for submission of the application in advance of the event in
order to allow time for the required inspection. He suggested three weeks to one
month. Mr. Parrish suggested inserting 30 days in advance of the event be added
to the end of Section A.
MOTION: Council Member Larson moved and Council Member .
Aplikowski seconded a motion to adopt Ordinance No. 342, An
Ordinance ModifYing Chapter 3 of the City Code Regulating
Fireworks with addition of amended language as suggested by
the Director of Community Services, The motion carried
unanimously (5-0).
MOTION: Council Member Larson moved
Aplikowski seconded a motion to
approve the ordinance summary,
unanimously (5-0).
and Council Member
adopt the resolution to
The motion carried
D. TCAAP Update
Mr. Parrish stated the next Development Team Meeting will take place on October
29,2002 with the focus of the discussion on an update on Phase I planning being
completed by DSU. He indicated letters had been sent to Community
Representatives indicating their appointment of the Advisory Panel. He presented
for the Council's reference excerpts of the TCAAP Framework Plan. He stated .
DSU had prepared a draft newsletter for distribution to the community,
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
11
7. OPERATIONS AND MAINTENANCE
None.
8. ADMINISTRATION
A. New Contract for Landscaping of City Hall Property
Mr. Lynch stated the former contractor did not supply the correct amount, type, or
proper maintenance for the landscaping in conjunction with the construction of the
New City Hall building, The former contractor was given a deadline in which to
correct all landscaping issues and supply the necessary documentation, or the City
indicated it would hire a different contractor to fulfill the contract. The former
contractor did not meet the deadline and the City had obtained two bids to finish
the landscaping at City Hall per the original contract. Staff had received two bids.
Staff recommended accepting the bid for the landscaping items from Margolis
Company in the amount of $16,962. Staff also recommended accepting the bid
from Minnesota Native Landscapes for the restoration of native grasses and wild
flowers in the amount of $11,650 and wait on the decision for the site preparation
bum and the second spray application. Staff further recommended the Council
utilize the existing funds, which were formerly designated to pay for the
completion of the original contract funds.
MOTION: Council Member Larson moved and Council Member
Aplikowski seconded a motion to accept the bid from Margolis
Company in the amount of $16,962 and the bid from Minnesota
Native Landscapes in the amount of $11,650 to be taken from
the existing funds, which were formerly designed to pay for the
completion of the original contract funds, The motion carried
unanimously (5-0).
D. Mike McKinney Distinguished Service Award
Mayor Probst read a plaque for a Distinguished Service Award, which would be
presented to Mike McKinney for his 31 years of service to the City of Arden Hills,
10. CITY COUNCIL REPORTS
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
12
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Council Member Grant had no comments.
Council Member Larson stated he wanted to discuss the recycling in the City, He
noted the City had a substantial recycling fund that could only be used for
recycling and asked if they should use some of that money to subsidize what
residents were paying for recycling. He asked if the Council would be willing to
have stafflook into the cost of providing the residents with a plastic container for
their recyclable materials.
Council Member Aplikowski requested staff come up with more than one type of
container for the recycling,
After discussion, the Council directed staff to research types of containers for
recycling.
Council Member Larson noted there would be no Winter Recreational Guide this
year, but instead they would be relying on flyers, newsletters, and publishing on .
the City's web page.
Council Member Aplikowski requested they postpone the discussion on the AMM
and LMC Policy to the next Council meeting.
Council Member Rem asked for clarification about a comment made at Workshop
regarding the sign Ordinance. Mayor Probst noted by law there were not suppose
to be signs in the public right-of-way.
Mayor Probst noted there was a summit scheduled for Wednesday from 5:00 p.m.
to 8:00 p.m, regarding smart growth and the 1-35W Coalition. He reminded the
residents to get out and vote on November 5.
RECESS
Mayor Probst adjourned the Regular City Council Meeting at 10:03 p.rn.
.
.
.
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 28, 2002
13
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, November 11, 2002 at 7:00 p.m.
at the Arden Hills Council Chambers,
.
e
e
~
~
EN HILLS
MEMORANDUM
DATE:
November 6, 2002
TO:
Agenda Item 3.A
Mayor Dennis Probst
Council Member Beverly Aplikowski
Council Member David Grant
Council Member Gregg Larson
Council Member Lois Rem
FROM:
Terry Post, City Accountant
SUBJECT:
Claims and Payroll
Attached:
Claims
Payroll for period 10/19/02 - 11101102
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/12/02 COUNCIL MEETING
PAGEIOF2
.
CLAIMS PAID SINCE LAST COUNCIL MEETING f10/28/021
.. ..t~#.TIv..t~ij;(:tg}f. .V..&fu:ili.......... ... ...'.,........ ... ... ... ...... ... ......... ... .AliAA1M...l... (iO'Mm&:t5 ... .., .....
22019 10125102 MRP A Annual COnference 300.00 MRP A Annual State Conf- T. Moore
22020 10128102 Joe Moonf'V 299.65 Mike McKinnev Retirement Gift-Reimb
22021 10/28/02 Frank's 332.02 Gin~erbread Kit's for Afterschool Classes
22022 10128/02 Yvonne Bushnell 137.50 Kits for Breakfastw/Santa
22023 10/28/02 Xcel Enei'i:>v 1,792.47 September Service
22024 11104/02 Affmin, Plus Federal Credit Union 4,958.87 First November PaVIoll
22025 11104/02 leMA Retirement Trust - 457 1,833.77 First November PaYToll
22026 11104/02 Fortis Benefits 333.37 November-L TD
22027 11104102 Fortis Benefits 303.15 November-STD
22028 11104102 Oent of Admin-State of MN 1,504.89 Phone Service
22029 11106/02 Susan Petersen 31.00 Refund-HOODS Hotshots
22030 11106/02 DofM 175.00 MPW A 2002 Fall Conference- T. Moore
22031 11106102 I.U.O.E. Local 49 Frinl!e Benefit Fund 13,200.00 Insurance 12/01-02/03-Barn:aininl! Unit
22032 11106/02 E-Z Rec"clin<J, Ine 4,855.00 Curbside Recvclinl! Service-October
Subtotal - Paid Claims 30,056.69
Paid Claims From Above -
30,056.69
e
Add Unpaid Claims. Page 2 of 2 -
59.821.64
Total Accounts Payable Clahris
for Council Approval, 1] 112102 -
89,878.33
Note: Checks for unpaid claims totaling $130,988.45 were mailed on October 29, 2002
after approval at the October 28, 2002 Council Meeting. They were check numbers
21961 -22018. This sequence corresponds to unpaid temporary numbers TO I ~ T5 8.
Check numbers 21959 - 21960 were used for alignment.
..od"'.............yoblol......J
e
.
.
CITY m' ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/12/02 COUNCIL MEETING
PAGE20F2
UNPAID CLAIMS REGISTER:
I r~~' 1 ~k.Mr)!1 VEiiji",iC ..............""'/1 'AKloom> l tOM~itNls>.. . ...........,.,.,><<"'11
T\ 11/13/02 Accurate Press, Inc. 873,84 Oct NewsletterlElectibn/BlM Dent Postcards
T2 11/IJ/02 Advanta9"c P~er 217.09 Tissue-Citv Hall
T3 11/13/02 Animal Control Services 960.40 DOQ/Cat EnfOTcement-Oct
T4 11/lJ/02 Aramark Uniform Services 26,97 RUt;': Service 10/29
T5 11/13/02 Biffs, Inc. 301.14 Portable Toilets-Parks-October
T6 11 /13/02 Boyer Ford Trucks 35,\4 Parts #2~Parks
T7 11/IJ/02 Corporate ~ess 325.66 Office SunnliesiEnv~es/Paner
T8 11/lJ/02 Coverall of the Twin Cities, Inc. \,238.60 Janitorial C1eaniIl~ Scrvice-CH
T9 11/lJ/02 Diamond V~el PaintS 714,62 Traffic Paint-Line Painter Rental
no l1/ll/02 Fobbe Contractin" \,190.00 Wet Tap-New ~drant-Hwv 96/Hamline Ave
T11/TI2 lI/lJ/02 FrattaUoile's Hardware \72.55 Sh-;;;; Supplies
Tll 11/lJ/02 G.K. Landscape Supplies, Inc. \91.70 Mulch-Parks
T14 11/13/02 Gammell, Keimeth 21.38 2_Cables_Reimbursement
T15 11 /1J/02 Glenwood Imdewood 36.42 Sn~ater-CH-October
T16 11/lJ102 Grainger, Inc. 28.22 T;m;- Disoenser
T17 11/lJ/02 HarMaT Lock & Service Center 141.75 M. McKinnev Retirement Pl~{lue
T18 11/lJ102 ICMA 573.62 Pre-Paid 2003 Membershio
TI9 11/ll/02 Kath Auto Parts 331.51 Filters for V chicles
TZO 11/lJ/02 lake Countrv Chapter 50.00 Seminar 12/19-E. Nordeen
TZ\ 11/ll/02 Midwest Asnhalt Corporation 1,575.40 Road Repair Materials
T22 11 /lJ/02 Moore, Thomas 383.97 Milea~elExnense Reimbursement
T23 11/13/02 Muska Liuh~ 39.94 Liuhts-P~ Hockev Rink
TZ4 11/lJ/02 Nextel Conununications 459.79 Cellular Phone Service
1'25 1\/13/02 Olson, Michelle 79.55 Mileall'e/Expense Reimbursement
1'26 11/13102 Orkin Pest Control 69.23 November Service
T27 11/lJ/02 Pace Analvtical 389,00 Water Testing-October
T28 11 /lJ/02 Post, T crrance 44.57 Mileage/Expense Reimbursement
1'29 11/13102 Purchase Power 680.27 Postage-Meter
no 11/lJ/02 Scherer Bros. Lumber Co. 9.46 S;;;;Plies
TlI \1/lJ/02 Schifskv, Mike 60.10 2002 Uniform Purchase
T32 11 /13/02 Stanton Group 100.00 FSA Admin Fees-October
T33 11/lJ/02 TifficSaver Off-Site Secretarial 205.00 Rec Sec-CC-IO/28
T34 11/ll102 Twin City Filter Service, Inc. 29.06 Alum Mesh Filters-Shan HV AC
T35 11/lJ/02 United Rentals ~ Tech, Inc 196.45 Karth Lake Pumninu-Barricades
T36 11/13/02 University of Minnesota 95.00 Pre-Paid TraininlJ-T. Moore
T37 11113/02 URS 47,538.29 "'&Ptember Encineerinu Fees
T38 1\ /lJ/02 West Weld 388.\3 Shop Supplies
T39 I 11113102 I Young, Cyntllla I 47.82 , Mileage!Expense Reimbursement
I I
II Total- Unpaid Oahns - 59,821.64 I
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. BRW
,
AGENDA ITEM 3.B
In~
.,G.
BRW
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Plione: (612) 370-0700
Fax: (612) 370-1378
To:
Joe Lynch! Arden Hills
City Administrator
File: 37951-020-0101
From: Gregory S. Brown
Arden Hills City Engineer
Date: November 7, 2002
Subject: Pay Estimate #2
2002 Pavement Management Program
-Hunter's Court
-Waldon Place
. Background
The City of Arden Hills awarded T.A. Schifsky and Sons of North St. Paul, MN the 2002
Pavement Management Program on July 29, 2002 for a total contract amount of $160,416.50.
Pay Estimate #1 in the amount of $83,322,60 was approved by the Council on 10/15/02.
Project Status
The Contractor has substantially completed the roadway reconstruction work and is scheduled to
complete the wear course of pavement this week. It is anticipated that all punchlist items will
be taken care of by November 15.
Recommendation
The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for T.A.
Schifsky and Sons of North St. Paul, MN in the amount of $37,507.39. A retainage of 5.00% is
being held for this project.
.
APPLICATION FOR PAYMENT
PAYMENT NO.2
Project:
Owner:
Owner No.:
Contractor:
2002 Pavement Management Program for Hunters Court and Waldon Place
City of Arden Hills
.
BRW Job No.:
T. A. SCHIFSKY AND SONS
INC.
37951-020-0101
Application Date:
For Period Ending:
11/12/02
10/31/02
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 5.00% Retainage:
Amount Due To-Date:
Less Previous Payments:
Total Due This Application:
$160,416.50
$0.00
$160,416.50
$127,189.46
$0.00
$127,189.46
$6,359.47
$120,829.99
$83,322.60
$37,507.39
I hereby certify that all items and amounts shown are correct for the work completed to- .
date.
Contractor: T. A. SCHIFSKY AND SONS INC.
By: Date:
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
By:
Date: ///7/0:2
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
.
Page 1 of 5
.
Payment
No.
$83,322.60
Payment History
Payment
End-Date
Payment
Application
Date
Amount
.
.
9/30/02
10/15/02
Total Payments:
$83,322.60
Page 2 of 5
Application for Payment: Itemization
Schedule: A - ROADWAY .
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $8,000,00 1.00 $8,000.00 1.00 $8,000.00
2021.501
2 REMOVE CONCRETE CURB AND GUTTER LF $2.00 1,484,00 $2,968.00 1 ,484,00 $2,968,00
2104.501
3 REMOVE BITUMINOUS PAVEMENT SY $2,00 3,607.00 $7,214,00 3,607.00 $7,214.00
2104.503
4 REMOVE DRIVEWAY PAVEMENT (8ITUMINOUS) SY $3.00 311.00 $933.00 311 ,00 $933.00
2104.503
5 REMOVE DRIVEWAY PAVEMENT (CONCRETE) SY $4,00 17,00 $68.00 17.00 $68.00
2104.505
6 REMOVE AND REINSTALL 8ASKETBALL HOOP EA $200.00 2.00 $400,00 2.00 $400,00
AND POST
2104.509
7 SAWCUT CONCRETE PAVEMENT (FULL DEPTH) LF $10.00 15.00 $150.00 18.30 $163.00
2104.511
8 SAWCUT BITUMINOUS PAVEMENT (FULL LF $4,00 391.00 $1,564,00 337.70 $1,350.80
DEPTH)
2104_513
9 SALVAGE SIGNS AND POSTS EA $50.00 2,00 $100.00 0,00 $0.00
2104.523
10 SALVAGE MAILBOX EA $50.00 16.00 $800.00 16.00 $800.00
2104.523
11 COMMON EXCAVATION (P) CY $6.40 2,170.00 $13,888.00 2,170.00 $13,888.00.
2105.501
12 SUBGRADE EXCAVATION CY $7.50 100,00 $750,00 0,00 $0.00
2105.507
13 SELECT GRANULAR BORROW (CV) CY $10.00 1,310.00 $13,100.00 1,310.00 $13,100.00
2105.522
14 LANDSCAPE RESTORATON LS $100,00 1.00 $100,00 0,00 $0.00
2105.601
15 STREET SWEEPER (WITH PICKUP BROOM) HR $100.00 5,00 $500.00 0.00 $0,00
2123.601
16 AGGREGATE CLASS V 100% CRUSHED TON $15.00 50.00 $750,00 0.00 $0.00
LlMEROCK
2211.501
17 AGGREGATE BASE CLASS V, 100% CRUSHED CY $23.00 909,00 $20,907.00 909,00 $20,907,00
LIME ROCK (CV)
2211.502
18 CONCRETE DRIVEWAY APRON SY $40,70 170.00 $6,919.00 132.80 $5,404.96
2301.503
19 TYPE 41 BITUMINOUS MIXTURE DRIVEWAY SY $19.00 131.00 $2,489,00 277.50 $5,272.50
PAVEMENT
2321.511
20 TYPE LVNW35035C BASE COURSE MIXTURE TON $45.00 422,00 $18,990.00 422,00 $18,990.00
2350.609
21 TYPE LVWE35035C WEARING COURSE TON $48.00 422.00 $20,256,00 0.00 $0.00
MIXTURE
2350.609
22 BITUMINOUS MATERIAL FOR TACK COAT GAL $2.00 183.00 $366.00 0.00 $0,00
2357.502 $800,0.
23 REINSTALL EXISTING MAILBOXES EA $50,00 16.00 $800.00 16.00
2412.602
24 CONCRETE CUR8 AND GUTTER DESIGN S518 LF $10,25 1,490.00 $15,272.50 1,300.00 $13,325.00
2531.501
Page 3 of 5
Unit Contract Contract To-Date T a-Date
No. Item Unit Price Quantity Amount Quantity Amount
25 6' CONCRETE DRIVEWAY PAVEMENT SY $44.00 10.00 $440.00 7.80 $343.20
2531.507
. TRAFFIC CONTROL LS $1,000.00 1,00 $1,000,00 1.00 $1,000.00
3.604
27 BALE CHECKS EA $10,00 20.00 $200.00 0.00 $0.00
2573.501
28 SILT FENCE, TYPE HEAVY DUTY LF $2.00 160.00 $320.00 50,00 $100.00
2573.502
29 SODDING, TYPE LAWN WITH 4' TOPSOIL SY $5.00 1,300.00 $6,500,00 0.00 $0.00
2575.502
30 BITUMINOUS PAVEMENT JOINT SAW AND SEAL LF $2.50 716.00 $1,790.00 0.00 $0.00
0000.000
Subtotal: $147,534.50 $115,027.46
Schedule: B . STORM DRAINAGE
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
1 REMOVE PIPE (STORM SEWER) LF $55,00 12.00 $660.00 12,00 $660.00
2104.501
2 REMOVE ORAINAGE STRUCTURE EA $410.00 2.00 $820.00 3,00 $1,230.00
2104.509
3 MUCK EXCAVATION CY $16.50 100.00 $1,650.00 100.00 $1,650.00
2105.507
4 TRENCH STABILIZATION ROCK CY $33.00 10.00 $330.00 0.00 $0.00
2501.604
5 15" RCP OESIGN 3006 CLASS V LF $66.00 6.00 $396.00 6,00 $396,00
2503.541
. 27' RCP DESIGN 3006 CLASS V LF $83.00 12,00 $996.00 12.00 $996.00
03.541
7 4' HPDE DR PVC SUBDRAIN LF $4.70 300,00 $1,410.00 300.00 $1,410.00
2503.541
8 ADJUST VALVE BOX EA $150.00 2.00 $300.00 2,00 $300,00
2504.602
9 CONSTRUCT CATCH BASIN (2 FT X 3 FT) OVER EA $990.00 2.00 $1,980,00 2.00 $1,980.00
EXISTING PIPE
2506.507
10 CONSTRUCT MANHOLE CATCH BASIN (48') EA $1,540.00 1,00 $1,540.00 1.00 $1,540.00
OVER EXISTING PIPE
2506.507
11 AOJUST FRAME AND RING CASTING EA $200.00 6.00 $1,200.00 6.00 $1,200.00
2506.522
12 RANDOM RIPRAP CLASS III CY $80.00 20.00 $l,BOO,OO 10.00 $800.00
2511.501
Subtotal: $12,8B2.00 $12,162,00
Grand Total: $160,416,50 $127,189.46
.
Page 4 of 5
Application for Payment: Itemization Summary
Page 5 of 5
.
.
.
.
.
URS
BRW, Inc.
AGENDA ITEM 3.C
BRW
TIrrcsher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
Joe Lynch/Arden Hills
City Administrator
File: 37951-022-0101
From: Gregory S. Brown
Arden Hills City Engineer
Date: November 7, 2002
Subject: Pay Estimate #2
2002 Sanitary Sewer and Water Main Rehabilitation Project
Background
The City of Arden Hills awarded Visu-Sewer Clean & Seal of Fridley, MN the 2002 Sanitary
Sewer and Water Main Rehabilitation Project on August 12,2002 for a total contract amount of
$246,435.50. Pay Estimate #1 for $65,624.57 was approved by the Council on 10/15/02.
Project Status
Water Main
The Contractor has completed the directional boring and connection of the watennain and
the line is now functional. The Contractor still has to complete the sodding and seeding
portion of the restoration, which has been delayed due to wet conditions.
Sanitary Sewer
The Contractor has completed the manhole adjustments and relining.
Sanitary Sewer Test and Seal
Testing and sealing work is scheduled to begin in November and is expected to last about
one month.
Recommendations
The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for Visu-
Sewer Clean & Seal of Fridley, MN in the amount of $49,865.50. A retainage of 5.00% is being
held for this project.
APPLICATION FOR PAYMENT
PAYMENT NO, 2
Project:
Owner:
Owner No.:
Contractor:
2002 Sanitary Sewer and Water Main Rehabilitation Project
City of Arden Hills
.
BRW Job No.:
VISU-SEWER CLEAN &
SEAL, INC.
37951-022-0101
Application Date:
For Period Ending:
11/12/02
10/31/02
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 5.00% Retainage:
Amount Due To-Date:
Less Previous Payments:
Total Due This Application:
$246,435.50
$0.00
$246,435.50
$121,568.50
$0.00
$121,568.50
$6,078.43
$115,490.07
$65,624.57
$49,865.50
I hereby certify that all items and amounts shown are correct for the work completed to- .
date.
Contractor: VISU-SEWER CLEAN & SEAL, INC.
By: Date:
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
By:
Date: /1);/0;>.
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
.
Page 1 of 5
,
.
Payment
No.
Payment History
1
Payment
End-Date
9/30/02
Payment
Application
Date
10/15/02
Amount
$65,624.57
.
.
Total Payments:
$65,624.57
Page 2 of 5
Application for Payment: Itemization
Schedule: A-WATER MAIN .
Unit Contract Contract To-Date To~Date
No. Item Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $5,500.00 1.00 $5,500.00 1.00 $5,500.00
2021.501
2 ABANDON 8' DIP IN CASING LF $2.50 100.00 $250.00 0.00 $0.00
2104.501
3 REMOVE EXISTING 8" DIP WATER MAIN LF $2,50 1,260.00 $3,150.00 1,168.00 $2,920.00
2104.501
4 DIRECTIONAL BORE 8' PEP WATER MAIN LF $29.50 170,00 $5,015.00 0.00 $0.00
2503.541
5 3/4' PVC WATER SERVICE LF $31.50 60.00 $1,890,00 5.00 $157.50
2503.603
6 3/4' PVC SERVICE WITH CURB STOP EA $1,575.00 1,00 $1,575.00 1.00 $1,575,00
2503.603
7 6' PVC WATER MAIN LF $50,00 10.00 $500,00 10.00 $500,00
2503.603
8 8' PVC WATER MAIN LF $29.50 1,120.00 $33,040.00 1,168.00 $34,456,00
2503,603
9 DIP FITTINGS/WRAPPED LS $4,DO 500.00 $2,000.00 500.00 $2,000.00
2504.602
10 INSTALL HYDRANT /6" GATE VALVE EA $4,200,00 1.00 $4,200.00 1.00 $4,200.00
2504.602
11 CONNECT TO EXISTING EA $2,625.00 2.00 $5,250.00 2,00 $5,250.00
2504.602
12 TRAFFIC CONTROL LS $2,100,00 1.00 $2,100.00 1.00 $2,100.00.
2563.601
13 BALE CHECK EA $0.01 50.00 $0,50 0.00 $0.00
2573.501
14 SOD WITH 4' TOPSOIL SY $0.01 1,110.00 $11.10 0.00 $0.00
2575.501
15 SILT FENCE LF $2.00 200,DO $400.00 0.00 $0.00
2575_502
16 SEEDING WITH MULCH AC $1.00 0,60 $0.60 0.00 $0.00
2575.505
Subtotal: $64,882.20 $58,658.50
Schedule: B - SANITARY SEWER RELINING
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $1,330,00 1.00 Sl,330.00 1.00 $1,330,00
2021.501
2 10' VCP RELINE LF $26,00 1,380.00 $35,880.00 1,378.00 $35,828,00
0000.000
3 12' VCP RE-LlNE LF $26,00 600.00 $15,600.00 612.00 $15,912.00
0000.000
4 REMOVE MANHOLE STEPS EA $50,00 35.00 $1,750.00 15.00 $750,00
2104.509
5 INSTALL MANHOLE STEPS EA $Bl,OO 35.00 $2,835.00 0.00 $0,00
2503.602
6 REBUILD MANHOLE INVERT EA $1,100.00 3.00 $3,300.00 0.00 $0.0.
2506.602
7 ADJUST RINGS AND CASTING EA $525.00 9,00 $4,725.00 9,00 $4,725.00
2506.602
Page 3 of 5
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
8 CHIMNEY SEAL EA $485,00 9,00 $4,365.00 9.00 $4,365.00
2506.602
. Subtotal: $69,785.00 $62,910.00
Schedule: C - TEST AND SEAL
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $3,000,00 1,00 $3,000.00 0.00 $0.00
2021.501
2 JOINTTEST 8' EA $27.50 2,500,00 $68,750.00 0.00 $0.00
2503.602
3 JOINTTEST 10' EA $35,00 25,00 $875.00 0.00 $0,00
2503.602
4 JOINTTEST 18' EA $55,00 275.00 $15,125.00 0.00 $0.00
2503.602
5 JOINTTEST 21' EA $65,00 185,00 $12,025.00 0.00 $0.00
2503.602
6 JOINT SEAL 8' GAL $9.30 480,00 $4,464.00 0.00 $0,00
2503.602
7 JOINT SEAL 10' GAL $9.30 10.00 $93.00 0.00 $0,00
2503.502
8 JOINT SEAL 18' GAL $9.30 207,00 $1,925.10 0.00 $0.00
2503.602
9 JOINT SEAL 21' GAL $9.30 184.00 $1,711.20 0.00 $0,00
2503.602
10 MANHOLE SEAL CHEMICAL GAL $38.00 100,00 $3,800.00 0.00 $0.00
2506.602
. Subtotal: $111,768.30 $0,00
Grand Total: $246,435.50 $121,568.50
.
Page 4 of 5
Application for Payment: Itemization Summary
Contract To-Date Amount of
Schedule Amount Work Completed .
A - WATER MAIN $64,882.20 $58,658.50
B - SANITARY SEWER RELINING $69,785.00 $62,910.00
C . TEST AND SEAL $111,768.30 $0.00
Grand Total: $246,435.50 $121,568.50
.
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Page 5 of 5
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~
~ILLS
MEMORANDUM
DATE:
Agenda Item 3.D
November 5, 2002
TO:
Mayor Dennis Probst
Council Member Beverly Aplikowski
Council Member David Grant
Council Member Gregg Larson
Council Member Lois Rem
Joe Lynch, City Administrator
Aaron Parrish - Community Scrvices Director ;1f
FROM:
SUBJECT:
Technology Master Plan
ENCLOSURES:
1. Resolution 02-58: Approving the Technology Master Plan
Overview
To more effectively utilize and plan for City technology, staff has prepared a Technology Master
Plan for the Council's consideration. Generally speaking, the plan seeks to accomplish the
following:
· Outline strengths, weaknesses, opportunities, and threats relative to technology.
· Articulate management principles to guide the City in its purchasing and use of
technology.
· Define specific strategic initiatives and corresponding implementation timelines.
· Delineate a specific three year technology investment plan (capital improvement plan)
and investment principles.
Intemally, the plan has been reviewed by the City Management Team and a number of other
staff members. In addition, the docwnent was provided to the Website Taskforce for their
review and comment as well. Comments received at the October 2002 Work Session have been
incorporated as well.
Requested Action
Consider approval of resolution 02-58 approving the Technology Master Plan
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 02-58
A RESOLUTION APPROVING THE ARDEN HILLS TECHNOLOGY MASTER PLAN
WHEREAS: The City seeks to plan for the efficient and effective use of technology, and,
WHEREAS: The use of technology enhances communication, organizational effectiveness,
and service delivery, and,
WHEREAS: a draft plan has been reviewed internally by city staff and the Website
Taskforce, and,
WHEREAS: The plan has been attached as Exhibit A, and,
BE IT RESOLVED: The City of Arden Hills hereby adopts the attached Technology Master
Plan.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 12th DAY OF NOVEMBER, 2002.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPH P . LYNCH, CITY ADMINISTRATOR
.
.
.
.
.
.
Exhibit A
EN HILLS
City Council Approval Draft
November 5, 2002
T@]~~~ ~f ~~~t~~t~
Section Headinas Page Number
I. Overview 1
II. Inventory of Current IT 2
Assets & Capabilities
III, SWOT Assessment 4
IV, Technology Management 5
Principles
V. Strategic Technology 6
Initiatives
VI. Technology Investment Plan 9
Appendix A
Internal Survey Results
Appendix B
Technology Policy
.
.
.
~D g~~m~1
To more efficiently and effectively use financial and organizational resources, the City of
Arden Hills has adopted a Technology Master Plan. The Plan is intended to effectively
manage and coordinate internal technology use as well as address the service and
information needs of the general public.
The Plan is based on input obtained from an employee survey; an assessment of
strengths, weaknesses, opportunities, and threats (SWOT Assessment); internal review;
comments provided by the Website Taskforce; and review and comment by the City
Council. The Plan is intended to span approximately three years. Generally speaking,
the Plan addresses the following areas:
Inventory of Current IT Assets and Capabilities
Provides a documentation of current tangible assets and current capabilities.
SWOT Assessment
Outlines strengths, weaknesses, opportunities, and threats relative to technology.
TechnoloQV ManaQement Principles
Articulates guiding principles for the City of Arden Hills in its purchasing, management,
and use of technology.
StrateQic TechnoloQV Initiatives
Outlines five focus areas to enhance the City's use of technology. These focus areas
include document imaging; e-government services; an evaluation of procurement and
financial management processes; establish an internal Management Information
Systems (MIS) Committee; and improve end user training. Some of the strategic
initiatives are ready to be implemented while others are evaluative in nature.
TechnoloQV Investment Plan
Outlines an implementation program for the strategic technology initiatives. It also
defines guiding principles for hardware and software replacement.
Finally, given the fluid and changing nature of technology, this document is not intended
to be responsive to changing technology and changes in municipal services.
City of Arden Hills
Technology Master Plan
1
!~D ~-tM1 @f C~rl1l ~T" & ~Mbi~iti~
Current Assets
The spreadsheet below highlights the City's current tangible technological assets:
TechnoloQv Inventor;;
~ent . Current Location/Staff Assionment Acauisition Antici atad Re lacement
Date Cost Item Cost Year
Workstations 4 ar Re lacemen
G,itewa466C 1 Rec~tioni5t 199 $157 New Workstation $1800 200
Gatewa 466C 1 GiN Council Chambers 1999 $157 New Workstation $1 BOO 200
Gatew;)V 466C 1 Code Enforcement! Building Inspector 199 $1,57 New Workstation $1,800 200
Dell XPS 0286 1 o erations and Maintenance-lSho;:;1 1998 $259 New Workstation N/A N/A
Dell XPS 0266 1 Onerations and Maintenanc~Ha!l 2001 $259 New Wor1o:station N/A N/A
Com a Desk ro 1 CSRII 200 $157 New Workstation $1850 200
Com a SP750 1 Senior Accounljf],lClerk 2001 $176 New Workstation ~1850 200
Com a SP 750 1 OffIce S~ort S;:;;:;Cialist 2001 $176 New Workstation $1850 20
Com a $P 750 1 OffIce S~ort S;:;;:;Cialist 2001 $176 New Workstation $1,850 20
Com a SP 750 1 D~Clerk 2001 $176 New Workstation $190 200
Com a SP 750 1 ~ Administra!or 2001 $176 New Workstation $1900 200
HP Vectra 1 Recrea1ion Su;:;ervisor 2001 $160 New Workstation $1900 200
HPVe<:tra 1 ~Planner 2001 $160 New Workstation $1,900 200
HPVe<:tra 1 ~ra1ions and Maintenance Director 2001 $160 New Workstation $1950 200
HPVectra 1 Buildi;V;Official 2001 $160 New Workstation $1950 20
HP Vectra 1 ~ Accountant I Treasurer 2001 $160 New Workstation $1950 20
Com a EVa 1 Cable Television 2002 $199 New Workstation 195 200
la to Comnuters
Com a EVa 160 1 Communi Services Director 200 $200 New La to $1500 200
IBM Think ad 1 De " Clerk 200 $249 New La to $160 2004
Printers (5 Year Replacement)
HP Laser Jet 1100 1 ~ Accountant I Treasurer 199 $41 No Replacement
OKI Dot Matrix 1 Work Room 2001 "sed $82 No Replacement
HP Laser Jet 6P 1 Recreation S~sor 199 $78 No Replacement
HP Laser Je14000 TN 1 Office Support Specialist WOrkgroup Printer 199 $1,89 New Laser Printer $2,400 2004
HP Laser Jet 41 00 DTN 1 Rece tion Area Work rou Printer 200 $2,05 New Laser Printer $3,(J( 20"'
HP Laser Jet 41 00 DTN 1 Finance Work. rou Printer 200 $205 New Laser Printer $3 200<
HP Laser Jet 2200 DTN 1 Administration Work rou Printer 200 $13B New Laser Printer $200 200
HP Color Laser Jet4550N 1 Work Room 200 $193 New Laser Printer $400 200<
HP LaserJet Fax 1 Rece tion Area 200 New Fax $500 2004
Canon Im~Runner 7200 CQ.;'ier 1 Work Room 20 Lease TBD
I I
Miscellaneous. Hardware I I
Cisco 2500 Series Router 1 Electric Room 2001 TBD
Cisco Catalyst 3500 Series XL Switch 1 Cable Television 2001 NSCC TBD
Cisco Catalyst 3500 Series Xl Switch 1 Electric Room 2001 TBD
Co~ Proliant Ml 370 SeNer 1 Server Close! 2001 $310 New Server I M oooI 200
Canon Powershot G2 ~ital Camera 1 D, Clerk 2002 $90 New Camera I !l>1 o0oi 200
HP 9100CO[r;jtal Sender 1 Rece tion Area 2001 $320 TBO
I I
SOftwJlf8 I I
PTWIN N/A Individual Work Stations 1997 $300 TBO
lACeware N/A Individual Work Stations N/A N/A TBO
~roOk Financial Pack;:;e N/A Individual Work Stations 2001 $1500 TBO
ArcView GIS 3.1 1 City Planner I Network License 1997 $1,00 A.rCVie~<:~.2 (2 New 1$2,000 200
licenses
City of Arden Hills
Technology Master Plan
2
.
.
.
n01m1~mto~ m CMrrem IT ~ & CI~bmtie!
Current Capabilities
Utilizing the assets identified in the previous table, the City of Arden Hills currently has
the following capabilities:
. Windows 2000 network server for data storage and backup (daily backup
with one tape held off site)
. Internet and e-mail access for all employees in connection with the City of
Roseville's web and e-mail servers.
.
Webmail (access work e-mail, calendar, and contacts from home)
Fax from desk (fax digital documents from the desktop)
Standard software capability for word processing, organization,
spreadsheets, database, graphics, and presentation applications
Specialized software capability for building permit management; recreation
registration and management; financial management, payroll, and utility
billing; and a geographic information system for mapping and property
data
Website hosted by the City of Roseville
Document scanning (documents smaller than legal size)
Document reproduction utilizing copier, laser printer, and color laser
printing capability
Multimedia presentations in Council Chambers and/or conference rooms
Joint powers agreement with the City of Roseville for network
management, desktop support, and web and e-mail hosting (currently
$20,000 per year)
.
.
.
.
.
.
.
.
City of Arden Hills
3
Technology Master Plan
~",...~
." "':.., ....." \.0.." '.. ,..... >I>., ',.. .........". "'"'' .,'"." '; '. ',_ ':'_'0"-'- ..... ".'
y '," "", .. .", ,:-'- :',. .,.," ...... ....! .. .. ""', ',' ...... ,'" ... '. .... " ',' ....
StrenQths
. Recently upgraded technology in conjunction with the move to City Hall.
. Joint powers agreement with the City of Roseville for low cost web server, e-mail
server, and technology support services.
. Low cost high speed fiber to serve existing City Hall via existing cable franchise.
. Willingness to change status quo.
. Adopted Technology Use Policy
. Support of City management and leadership,
Weaknesses
. Incomplete utilization of existing technology due to lack of training and/or user
willingness.
. Limited resources and training opportunities for staff to fully utilize existing
technology,
. Limited and fragmented IT investments in the past.
Obportunities
. Additional partnerships and joint purchasing opportunities with adjacent
communities.
. Enhanced backup capabilities to ensure business continuity and preparedness in the
event of an emergency and/or natural disaster.
. Additional staff proficiency in the use of technology through internal and external
training.
. Enhanced data management, record retention, work flow, and public information
through the implementation of a document imaging and record management
program,
· Increased interdepartmental coordination, issue identification, and training facilitated
by the Management Information Systems Committee.
Threats
.
Ever changing technology that leads to skill and asset obsolescence.
Outside parties corrupting City information systems
Resistance to change
.
.
City of Arden Hills
Technology Master Plan
4
. ~Vo TKhml~~NJ Mamlllememlt Pril~~DI.
GuidinQ Principles
The following principles shall guide the City of Arden Hills in its purchasing,
management, and use of technology:
1. In general, the City of Arden Hill's information technology systems will be
designed and coordinated to:
. Accommodate and improve citizen access to public officials and
employees, information, and services.
. Enhance and continually improve the City's key functions and
services;
. Share information easily through standardized procedures and
processes;
2. Technology investments should improve service delivery and/or staff
effectiveness.
.
3.
Information technology purchases shall, to the extent practical, integrate with
existing systems and architecture,
4. Technology should be shared to the greatest extent possible.
5. Technology purchases should be evaluated with regards to functionality and
usability by employees.
6. Data should be current, accurate, accessible, and secured from unauthorized
access and accidental loss.
7. Where possible, the City will purchase pre-packaged software applications rather
than building customized applications.
8. We will embrace information and communication systems that provide citizens
with the opportunity to interact with us simply, predictably, and accurately.
9. Employees will receive the training necessary to achieve proficiency in the use of
technology and information systems. No investment in technology will be made
without a corresponding investment in training.
10. The Management Information Systems Committee, under the direction of the
Community Services Director, will evaluate priorities and resources for
. accomplishing the City's technology and information management objectives.
City of Arden Hills
Technology Master Plan
5
Vo Strlttl~c Ttchnol@~~ Initiltivl~
StrateQic TechnoloQV Initiatives
Based on survey responses; an assessment of strengths, weaknesses, opportunities,
and threats; and evaluation by the City Management team" there are five strategic
technology initiatives that would further enhance the City's use of technology. Capital
expenditures necessary to implement the strategic initiatives are outlined in the
subsequent Technology Investment Plan section. Each strategic initiative along with an
implementation timeline is outlined below.
1. Document and Records Management: Record Retention, Public Information,
Document Management
Description
A document imaging system would allow the City to store and retrieve
documents in a digital format. By doing so, it is anticipated that the City can
realize the following benefits:
.
Increased workplace efficiency by minimizing time spent looking for
information. Fast document search and retrieval would allow one to find
something in seconds what would normally take hours and/or days.
.
More efficient and effective research on historical issues.
.
Efficient electronic distribution of documents.
.
Effectively manage space at City Hall by destroying records consistent
with the State record retention schedule, that have been scanned, or when
necessary storing them off site.
.
Enhanced access for public information; potential to make certain
documents available and searchable on the website with the addition of a
web module.
. Allow the City to maintain documents consistent with document retention
guidelines. Certain documents are required to be maintained in perpetuity
(building plans, etc.).
Initial areas of focus, in order of priority, will include Council and Commission
minutes, agendas, and packets; ordinances and resolutions; building plans;
election information; address files; planning case files; utility as-builts; plats;
accounts payable; accounts receivable, and general City records.
City of Arden Hills
Technology Master Plan
6
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Vm Stratealc Techtmo~ol~ h~~t~atIYe~
Issues that require further evaluation prior to proceeding with document imaging
include server space (existing vs. dedicated), staffing resources, and software
functionality.
Current Status / Projected Schedule
We currently have a few elements in place to begin document imaging including
a digital scanner (documents less than 11x14). Our new copier also has the
capacity to scan documents as large as 11x17. The following highlights the
hardware and staffing resources necessary to begin a document imaging
program:
Document Imaging
Software Licenses
Assumes one central scanning station with two other
$15,000 licenses. Annuallicense/support fee would have
im lications for future 0 eratin bud ets.
Workstation
$1,800
Workstation dedicated to document imaging.
Allows scanning of large formal documents including
building plans, as-builts, plats, site plans, and so on. This
item would be cost shared for joint use with the City of
Shoreview;
Clerical support would assist in the scanning of documents
and electronicaiiy filing them. This may represent an
opportunity to work with one of the local agencies that
provide job training and experience for mentaiiy
handicapped individuals. Seasonal Dr temporary staff
could also be used.
Large Format
Document Scanner
$10,000
Clerical Support
$10,000
The abOve is incorporated into the 2004 Capital Improvement Plan.
Implementation Timeline: 2004-2005
2. E- Government Services
With the advent of the internet, cities now have the ability to provide information
and services in new ways. Currently, Arden Hills provides a significant amount of
information via the website. However, with the exception of a few larger
communities, most cities have not implemented "transactional" or e-government
services. Transactional services could include such things as online utility bill
payment, building permit applications, recreation registration, meeting room
reservation, and so on. The following highlights the strategic initiatives to be
evaluated and implemented regarding e-government services
City of Arden Hills
7
Technology Master Plan
Vo Strategic Tech!!'M~~~gJ ~nltiatmYes
A. Transactional Service: Implement online utility billing payment once
Spring brook Financial Software is fully in place. This can be done and
hosted in conjunction with the software vendor.
Implementation Timeline: 2003
B. Transactional Service: Evaluate feasibility of online recreation registration
and payment; online building permit application and payment; and the
software packages that support them. If feasible, evaluate implementation
strategies.
Implementation Timeline: 2003-2004
3. Evaluate procurement and financial management processes including:
A. Evaluate the use of credit cards for transactions at City Hall: The City
does not currently offer citizens and other customers the option to pay for
services by credit card. In the past, there has been considerable interest
expressed by the public to be able to pay with some type of credit or
check card. This service is most often requested in conjunction with
recreation registrations and building permit applications. Typically, there
is an expense associated with providing this service. Generally, it is a
percentage of the transaction (the higher the overall volume of
transactions the lower the percentage and vice versa).
Implementation Timeline: 2003
4. Establish an Internal MIS Committee
To provide more diligent oversight of the City's overall internal technology needs,
it is suggested that an internal Management Information Systems (MIS)
Committee be established, The MIS Committee would provide a mechanism to
coordinate technology investments across departments, implement the
"Technology Master Plan," and facilitate end user training where practical. The
Committee would consist of representatives from each of the various
departments and only meet as needed.
Implementation Timeline: 2003
5. Improve Staff and End User Training
As outlined in the Technology Management Principles section of this document,
investments in technology should coincide with investments in training to use that
technology. This will be done internally where practical. Where not practical,
investments in staff and end user training will be integrated into the budget
process and consistent with the personnel policy.
Implementation Timeline: Ongoing
City of Arden Hills
8
Technology Master Plan
. V~Hj Techn@loa, Investment Pllft
When evaluating investments in the area of technology, the following shall serve as
guiding principles:
. Integrate technology investments with investments in and/or
opportunities for staff training
. 4 Year replacement schedule for PC's
. Software and other hardware evaluated on a case-by-case basis
. Evaluate purchases to ensure systems integration
. When practical, evaluate partnership opportunities with other
communities
. Evaluate lease and purchase financing mechanisms
The tables below outline a three-year Technology Investment Plan. The plan is limited
to three years so it can be responsive to organizational needs and advances in
technology.
Oescri tion
Replacement Workstation
Replacement Workstation
Replacement Workstation
Remote Server
ArcView GIS 8.2 Upgrade
Cisco Network Switch
TOTAL:
2003 CIP Recommendation
Quantit Pro
1
1
1
2
1
The 2003 CIP recommendation represents a replacement budget.
City of Arden Hills
Technology Master Plan
9
Vlo Tech~o~ol~ I~veltme~t PII~
2004 CIP Recommendation
Quantit
1
1
1
1
1
1
1
0.5
Descri lion
Replacement Workstation
Replacement Workstation
Replacement Workstation
Replacement Workstation
Replacement Laser Printer
Replacement Fax
Replacement Laptop
Large Format Scanner - Joint Purchase
Document Imaging Software
Document Ima ing Workstation
TOTAL:
1
The 2004 CIP recommendation represents the largest capital outlay for all three years.
This is directly related to the acquisition and implementation of a document imaging and
record management system. Otherwise, the remainder of the items are essentially
replacements and/or upgrades to existing systems and equipment.
2005 CIP Recommedation
Description Quantity Pro
Replacement Workstation 1
Replacement Workstation 1
Replacement Workstation 1
Replacement Workstation 1
Replacement Workstation 1
Replacement Server 1
Replacement Laser Printer 1
Clerical Support - Document Imaging
Webfische
TOTAL:
osed Budget
$1,900
$1,900
$1,900
$1,900
$1,900
$4,000
$3,000
$10,000
$7,500
$34,000
The 2005 CIP recommendation essentially is a replacement capital improvement
budget with the exception of the webfische module. This will allow the City to provide
access to select scanned images to the public via the website.
City of Arden Hills
10
Technology Master Plan
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wendb~ A~ Internal SMrvey ResMlts
City of Arden Hills
Technology Master Plan
11
~
~~HILLS
Internal Technology User Survey
(page 1 of 4)
.
Please note all percentages have been rounded.
Satisfied! Unsatisfied!
Very Satislied Very Unsatisfied No ResDonse
In general, how satisfied are you with
current technological resources available to you? 92% 0% 8%
Frequent or Infrequent or No
Occasional "Users Non Users ReSDonse
Network 83 % 8% 8%
Internet 67% 33% 0%
Email: General 100% 0% 0%
Email: Webmail 17% 42% 42%
Email: Fax From Desk 17% 75% 8%
OUtlook Calendar 75 % 17% 8%
Laser Printers 92% 0% 8%
Color Laser Printer 58% 42% 0%
Website 83 % 17% 0%
Digital Scanner/Sender 42% 50% 8%
Laptops 25 % 67% 8%
Digital Camera 50% 42% 8%
Microsoft Word 67% 17% 17% .
Microsoft Excel 75 % 17% 8%
Microsoft Access 58 % 42% 0%
Microsoft PowerPoint 25 % 67% 8%
Microsoft FrontPage 25% 67% 8%
PTWIN 42% 50% 8%
Aceware 33 % 58% 8%
BDS 17% 83% 0%
GIS 17% 75% 8%
CitySight 50% 42% 8%
Other' 17% 0% 83 %
~LOIUS and Microsoft Publisher
Future Technolo"!!v Use
1. In the past, we have internally contemplated several technology enhancements.
position/department would utilize the following teclmology if available:
Please indicate how your
A. Digital Imaging/Electronic Filing
Digital imaging could be a valuable tool for O&M; I would like to head down that path.
Electronic filing - database.
Record storage of plans, permits, surveys, address file, possibly even being able to send
plans electronically to the City for review.
Digital record of planning cases, searchable.
Large format scanner for plans, as-builts, etc. (2)
Link scanned information such as old permits, agendas, resolutions, and other public
information into website"
Minutes, agendas, information stored, and able to recall without having to go to a file
drawer or downstairs. Same for personnel information.
All City Hall records retention.
.
.
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~
~HILLS
Internal Technology User Survey
(page 2 of 4)
This would make the organization of the filing system first rate and make things easier on
everyone.
Newspaper articles.
Electronic filing would make all items at our fmgertips rather than wasting time trying to
figure out where things are located at.
O&M could use a digital camera for documenting damage and repairs to City facilities
and utilities.
Scan all documents related to TIF activity ("perpetual" record retention requirement per
OSA).
AlP invoices.
Audit reports.
B,
Online Transactions (Building Permits, Utility Billing, Rec Registrations, etc.)
Rec registrations and sign-ups for leagues.
Park rental, picnic tables, etc,
All contractors could utilize instead ofwritlen checks sent in the mail.
Would love to have contractors to be able to go on-line to pull pennits, with us accepting
Visa or some type of credit card. (2)
Planning case fee payment.
Sign permit applications.
Pay bills (ours).
Receive payments.
Closer to real "businessH,
This would be useful. We are looking at new software.
Coordinate with fmanciallsecurity/manual reconciliation procedures to support such
activities.
2.
Over the next five years, what other improvements/technology upgrades would be useful to your position,
department, and the organization as a whole?
Hook up O&M building to City Hall. (2)
SCADA. (2)
Laptop computers for O&M (on-site review of information).
On-line transactions.
Better reporting system needed for PTWIN.
Electronic/digital address filing system. (2)
System scanners for entering large documents/plans for address file.
Reduce use of paper by scanning and emailing agenda packet, non-agendaj Planning Commission
meeting minutes, etc. (2)
Enhanced data for GIS system including digitizing of sewer/water/storm sewer data, topographic,
and reduce color aerials currently being examined by Ramsey County users group.
Connection to system by Council members.
Paperless agenda ~ eliminate mail/trips, etc.
Ability to call up records off-site through PDA or small laptop - property, utilities, construction,
minutes, actions, resolutions, etc.
For example, eliminate extensive copying for Council and Planning using digital scanning with
email.
Continue to do upgrades on all software and equipment. We do not want to revert back to the way
it was.
~
~~HILLS
Internal Technology User Survey
(page3 of 4)
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New computer.
Microfilming and scanning of as-builts.
Utilizing the copier as another printer node (for utility invoicing purposes).
Level of "telecommuting" - viable/desirable?
Website and Public Information
The website offers a good opportunity to provide residents and other interested individuals/organizations the
opportunity to obtain public information, In addition, directing inquiries to the website can save administrative time
faxing, mailing, or otherwise disseminating information.
Please review the content of the City's wcbsite (www.ci.arden-hills.nm.us) particularly with regard to your
functioual area. Please higWight frequently requested iuformation below that is currently not available on the site:
Looks good for/to me.
Purchasing permits on-line.
Accessing City records via home pels.
Rink: infotmation, information 011 individual parks with map and pictures.
Public Works/snow plowing information, road restrictions.
Code enforcement information.
Refined planning handouts.
Zoning questions.
Municipal Code.
Park Maps (1 am hoping to have Jackie put more of these items on in the near future).
City Hall- rooms available (information on use offacility).
Utility rateslbilling procedures.
Capital Improvement Plan - particularly PMP.
Annual budget, including narrative.
Future - after implementation of GASB 34 - management leller of how City is performing against its
objectives.
.
Other Comments or SUl!l!estions
As we begin the development of our Technology Master Plan, is there any other feedback that you wonld like to
provide:
Not at this time, bnt please keep me part of the future.
W QuId like to see the City develop an overall master plan that included record storage management
software, based on an address system, whereby eventually if onc were to type in an address you would call
up all of the information we have on that property including permits, code enforcement, survey, water and
sewer locates, etc.
Make it understandable, available, accessible, convenient for all.
Phone system does not allow paging or intercom or line pick-up.
.
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~
~~HILLS
Internal Technology User Survey
(page 4 of 4)
No
Response
4 33% 7 58% 0 0% 0 0% 92% 8%
8 67% 2 17% 1 8% 0 0% 92% 8%
4 33% 4 33% 2 17% 2 17% 100% 0%
8 67% 4 33% 0 0% 0 0% 100% 0%
1 8% 1 8% 1 8% 4 33% 58% 42%
2 17% 0 0% 4 33% 5 42% 92% 8%
8 67% 1 8% 2 17% 0 0% 92% 8%
11 92% 0 0% 0 0% 0 0% 92% 8%
3 25% 4 33% 3 25% 2 17% 100% 0%
3 25% 7 58% 2 17% 0 0% 100% 0%
3 25% 2 17% 2 17% 4 33% 92% 8%
0 0% 3 25% 2 17% 6 50% 92% 8%
1 8% 5 42% 3 25% 2 17% 92% 8%
6 50% 2 17% 1 8% 1 8% 83% 17%
. 7 58% 2 17% 0 0% 2 17% 92% 8%
4 33% 3 25% 3 25% 2 17% 100% 0%
1 8% 2 17% 2 17% 6 50% 92% 8%
2 17% 1 8% 2 17% 6 50% 92% 8%
4 33% 1 8% 1 8% 5 42% 92% 8%
2 17% 2 17% 1 8% 6 50% 92% 8%
2 17% 0 0% 0 0% 10 83% 100% 0%
1 8% 1 8% 2 17% 7 58% 92% 8%
1 8% 5 42% 3 25% 2 17% 92% 8%
2 17% 0 0% 0 0% 0 0% 17% 83%
.
wend~x B: Techno!olY Policy
City of Arden Hills
Technology Master Plan
12
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EN HILLS
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N.,.. ,', ,~~~r '8.')1'
.. .", i.... ;,;,J'I't\
Adopted December 10, 2001
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City of Arden Hills Technology Policy
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Section Headina~ Page Number
I. Purposes 1
II. Statement of Policy 1
III. Use of Internet 2
IV. Use of E-mail 4
V. Security & Virus Protection 5
VI. Other Technology Issues 5
VII. Enforcement 7
VIII. Consent AQreement 7
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City of Arden Hills Technology Policy
SECTION I. Purposes
The purposes of the City of Arden Hill's
computer and other electronic systems,
including but not limited to, electronic mail
(e-mail) and the internet, are to provide an
efficient and effective means of internal
and external communications and to
improve work product. This policy
addresses access to and disclosure of
information from such electronic systems.
Among other things, this policy is intended
to guide City employees, volunteers, and
contractors in the performance of their
duties.
This policy serves as notice to the
employees, volunteers, and contractors of
the City that all data, including any that is
stored or printed as a document, is
subject to audit and review. There is no
expectation of personal privacy in the use
of the internet and e-mail systems when
using the computers or services provided
by the City.
Finally, this policy serves to delineate
acceptable use of the internet and e-mail
systems by City employees, volunteers,
and contractors (collectively also referred
to as "users" or "employees") while using
government ownedlleased equipment,
facilities, internet addresses, domain
names, andlor e-mail services registered
to or provided by the City of Arden Hills. It
seeks to ensure that the use of the
internet and e-mail systems by City
employees, volunteers, and contractors
while conducting work for the City andlor
while using City provided systems is
consistent with the City's policies, all
applicable laws, and the individual user's
job responsibilities.
SECTION II. Statement of Policy
The City promotes internet and e-mail use
that enables employees, volunteers, and
contractors to perform City missions and
encourages its employees, volunteers,
and contractors to develop skill in the
usage of internet and e-mail. It is
expected that employees will use the
internet and e-mail to improve their job
knowledge; to access scientific, technical,
and other information on topics which
have relevance to the City; and to
communicate with their peers in other
government agencies, academia, and
industry on matters of relevance to their
work for the City.
A. Responsible Use
Users are advised not to the use the
internet or e-mail systems for any purpose
which would reflect negatively on the City
or its employees.
B. Property of the City of Arden Hills
The City's e-mail and internet systems are
business tools. These systems shall be
used in a professional manner for
legitimate business purposes only and, at
all times, remain the property of the City.
C. Scope: This policy applies to:
(1) All technical resources that are owned
or leased by the City,
(2) That are used on or accessed from
City premises, or that are used for City
business. This policy also applies to
all activities using any City paid
accounts, subscriptions, or other
technical services, such as internet
access and e-mail, whether or not the
activities are conducted from City
premises; and
1
City of Arden Hills Technology Policy
(3) All full or part-time employees of the
City, volunteers, and contractors who
are authorized to use City resources to
access the internet or e-mail systems.
D. Information is not Private:
The City computers and data stored on
them are, and remain at all times, the
property of the City. As such, all
messages created, sent, or retrieved over
the internet or the City's e-mail system are
the property of the City, and should not be
considered private. Employees have no
right to privacy as to any information or
file transmitted through or stored in the
city's computer systems, e-mail, or other
technical resources.
E. Use of Respect for Others:
Access to the internet via City resources
and the use of City provided e-mail must
only be used for City purposes. To that
end, the use shall not disrupt or interfere
with the work of other network users,
adversely affect the operation of the
internet or the City's own internal network,
or misrepresent the interests of the City.
F. Monitoring and Disclosure:
The City reserves the right to access,
retrieve, read, and disclose any data,
messages, or files stored on City funded
systems for any purpose. Employees
should be aware that, even when a
message is erased or a visit to a web site
is closed, it is still possible to re create the
message or locate the web site. The City
reserves the right to monitor the use of
the systems to prevent abuse, enforce
other policies, and access information.
Access may occur in, but is not limited to,
situations indicating: (1) impropriety, (2)
violation of a City policy, (3) legal
requirements, (4) suspected criminal
activities, (5) breach of system security,
(6) to locate substantive information or to
monitor employee performance and
conduct. The contents of these systems
may be disclosed by City management
within or outside the City without
employee permission, Furthermore, all
communications including text and
images may be disclosed to law
enforcement or other third parties without
prior consent of the sender or receiver.
The City has unlimited access to protect
the security of these systems and the
City's property rights.
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G. Consent:
All of the City employees, volunteers, and
contractors who are provided access to
the City's internet and e-mail systems are
required to abide by the City's policy
contained here and in other relevant
documents.
SECTION III, Use of the Internet
The City provides internet access to some
employees for their use in performing their
duties for the City, All City employeesy
are responsible for using internet
resources in an effective, ethical, and
lawful manner. It is the City policy that
internet resources, like other City assets,
be used for the benefit of the City. All
internet use should be congruent with the
City's overall government policies. The
City reserves the right to monitor andlor
log all network activity with or without
notice, including all web site
communications, and therefore, users
should have no expectations of privacy in
the use of these resources. Use of the
system in violation of this or other City
policies is prohibited and may lead to
disciplinary action, up to and including
termination.
.
A. Uses that are acceptable and
encouraged:
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2
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City of Arden Hills Technology Policy
(1) Communications and information
exchanges directly relating to the
mission and work tasks of the City;
(2) Announcements of City procedures,
meetings, policies, services, or
activities;
(3) Use for advisory, standards, research,
analysis, professional development or
development activities directly related
to the user's City job-related duties;
(4) Use in applying for or administering
grants or contracts for City programs
and activities.
B. Uses that are unacceptable
It is unacceptable for a user to access,
use, submit, publish, display, download,
save, or transmit on the network, or on
any computer system, any information
which:
(1) Violates or infringes on the rights of
any other person, including the right to
privacy;
(2) Contains defamatory, false,
inaccurate, abusive, obscene,
pornographic, profane, sexually
oriented, threatening, racially
offensive, or other biased,
discriminatory, or illegal material;
(3) Violates City regulations prohibiting
sexual harassment;
(4) Restricts or inhibits other users from
using the system or efficiency of the
computer systems
(5) Encourages the use of controlled
substances or uses the system for the
purpose of criminal intent; or
(6) Uses the system for any other illegal
purpose.
C. It is also unacceptable for a user to
use the facilities and capabilities of
the system to:
(1) Conduct any non-approved business;
(2) Soiicit the performance of any activity
that is prohibited by law;
(3) Transmit material, information or
software in violation of any state, local,
or federal law;
(4) Conduct any political activity;
(5) Conduct any non-City fund raising or
public relations activities;
(6) Download software
authorization of
administrator;
without prior
the network
(7) Download music, video, and related
media files that have no business
purpose;
(8) Engage in any activity for personal
gain or personal business
transactions; or
(9) Make any unauthorized purchases.
D. Copyrighted Material:
Users may download copyrighted
material, but its use must be strictly within
the agreement as posted by the author or
current copyright law. The federal
Copyright Act at 17 U.S.C. 101 et seq.
(1988), protects and prohibits use of all
original works of authorship in any
tangible medium of expression. This
includes a prohibition on plagiarism (using
someone else's ideas or writing and
passing it on as one's own).
E. E-mail:
3
City of Arden Hills Technology Policy
Internet e-mail is considered network
activity; thus, it is subject to all policies
regarding acceptable/unacceptable uses
of the internet as well as the City's e-mail
policy. Users should not consider internet
e-mail to be private or secure.
F. Passwords
Access to the internet rnay require a
password, and authorized employees are
prohibited from giving their password to
any other person, except as provided for
in this policy. The password remains the
property of the City, and all passwords
must be disclosed to the Director of
Administration.
SECTION IV, Uses of E-mail System
The City provides an e-mail system to
employees for their use in performing their
duties for the City. All employees of the
City are responsible for using the e-mail
system in an effective, ethical, and lawful
manner. It is the City policy that the e-
mail system, like other City assets, be
used for the benefit of the City. All e-mail
use should be congruent with the City's
overall government policies, The City
reserves the right to monitor and/or log all
network activity with or without notice,
including all web site communications;
and, therefore, users should' have no
expectation of privacy in the use of these
resources. Use of the system in violation
of this or other City policies is prohibited
and may lead to disciplinary action, up to
and including termination.
A. The City's e-mail system shall not
be used for unacceptable or
unrelated purposes, including but
not limited to the following:
(1) To send or receive "chain" or
similar type "letters."
(2) To send and receive music, video,
and related media files that have
no business purpose.
.
(3) To send and receive software
without prior authorization of the
network administrator.
(4) To send or receive documents in
violation of copyright or other
laws.
(5) To knowingly open mail not
directed to you. Except to the
extent that the City reserves the
right to access and review all
electronic uses and records, e-
mail messages are confidential.
(6) To send messages in violation of
City security policies.
(7) To forward electronic messages
without a legitimate business
purpose, under circumstances
likely to lead to embarrassment of
the sender or to violate the clearly
expressed desire of the sender to
restrict additional dissemination.
.
(8) To send messages that are false
or misleading, inaccurate,
abusive, obscene, pornographic,
profane, sexually-oriented,
threatening, offensive,
discriminatory, or illegal, including
but not limited to sending
messages under an assumed
name or with intent to obscure the
origin of the message.
(9) To solicit or proselytize for
commercial ventures, religious or
political causes, outside
organizations other non-job
related solicitations.
B. Avoid "carbon copying" individuals
who have no direct involvement or
.
4
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City of Arden Hills Technology Policy
"need to know." Likewise, e-mail to all
users should only be used on ve!}'
rare occasions when eve!}' person on
the system has a direct need to know.
C. Avoid "forwarding" e-mail to a third
party unless necessa!}' (see "carbon
copying). When forwarding, explain
the reason for the forwarding action
and edit out any potentially
inappropriate contents. If in doubt
about the appropriateness of
forwarding a given piece of mail,
check with the originator for guidance.
D. When sending an e-mail requiring
"action, " be sure to indicate which mail
recipient(s) is/are to take action.
E. Do not "say" anything in an e-mail
message that could prove
embarrassing or compromising to you,
the City, or others. Each employee is
responsible for the content of all text,
audio, or images they transmit.
F. A void potentially contentious
exchanges through e-mail.
G. Confidential and sensitive information
such as performance reviews,
disciplina!}' and/or corrective actions,
attorney-client privileged information,
personnel information, private data as
outlined in the Minnesota Government
Data Practices Act, and health or
medical information should not be
communicated via e-mail.
H. Communications which would be
inappropriate under other City policies
are equally unacceptable if delivered
via electronic communication. These
communications may include, but are
not limited to, harassing or
discriminato!}' comments, breaches of
confidentiality, and insubordinate
statements.
I. Use your common sense in
determining when to use e-mail, in
what is said, and to whom.
Remember that electronic
communication is not private and the
City reserves the right to monitor and
review all communications originating
from or entering its computer systems,
SECTION V. Security and Virus
Protection
A. E-mail and/or internet access may
utilize passwords for security; however
employees should be aware that the
reliability of such tools for maintaining
confidentiality cannot be guaranteed.
Additionally, all passwords must be
made known to the City through the
Director of Administration, and
passwords not known to the City shall
not be used.
B. To prevent computer viruses from
being transmitted through the system,
employees are not permitted to
download or install any software onto
their computers or any drives in those
computers. When downloading a file
or opening an e-mail attachment,
users must scan all materials with City
provided virus protection software.
Additional consideration of policies
and communications from the City's
network administrator should also be
used in determining how to handle
potentially damaging e-mail or files.
SECTION VI, Other Technology Issues
Beyond the use of internet and e-mail,
there are several other issues to consider
when utilizing City-owned technology,
including personal computer and network
usage.
5
City of Arden Hills Technology Policy
A. Copying Software and Programs
Most computer software and programs
are copyrighted, and it is illegal to make
multiple copies. Employees may only
copy and use software in accordance with
the software license agreement. If there
is any question about the appropriate use
of the software, employees should contact
the Director of Administration.
B. Only Authorized Software Allowed
No external, personal, or downloaded
software andlor hardware shall be
installed without prior approval by the
network administrator.
C. Backing Up/Deleting Files
All files stored on the network will be
backed up on a regular basis. Files that
are stored on a users hard drive will not
be backed up.
D. Management of Files
Because the storage capacity of the
network is limited, all users are
responsible for deleting outdated files.
Users are also responsible minimizing the
amount of large files such as graphics
contained on the network.
E. Work Product Ownership
All information developed on a City
computer system or introduced to a City
computer system is the property of the
City, regardless of where it was created.
Likewise, all information developed by a
City employee on computers outside of
the City, if in conjunction with his or her
employment with the City, is the property
of the City, regardless of where it was
created.
F. Network Virus Protection
-
Users shall not change their system
configuration or take other steps to defeat
virus protection devices or systems.
Individual employees are responsible for
verifying that disks and other storage
media used or received from outside
computers are scanned for viruses prior to
their use on City computers. Please
request assistance if you are unsure of
how to scan files, disks, or related storage
media for viruses.
G. Access to Data
A user's ability to view, add, or modify the
configuration of their PC's and network
files is based on access rights configured
by the network administrator. These can
be changed if needed. Contact the
network administrator to request changes
to user access rights.
.
H. Calendar/Scheduler Use Policy
All employees who have Microsoft
Outlook should use the
calendar/scheduler feature to schedule all
appointments and meetings. All
meetings, vacations, and appointments
should be updated on calendars on a
daily basis.
I. Computer Training
Employees are encouraged to seek
additional training and education in the
use of software applications and related
technology. Training should be pertinent
to the employee's job responsibilities and,
to the extent possible should take place
outside the normal workday.
On a case-by-case basis, the cost of
training will be incurred by the City
depending on the availability of funds and
City needs. An employee must have prior
.
6
e
.
.
City of Arden Hills Technology Policy
authorization from their supervisor to
enroll in any training paid for by the City.
SECTION VII. Enforcement
This policy is intended to be illustrative of
the range of acceptable and unacceptable
uses of the internet and e-mail systems
provided by the City and is not necessarily
exhaustive. Questions about specific
uses should be directed to the user's
supervisor.
Prior to accessing the internet and e-mail
systems, employees shall review this
policy and sign the attached consent form.
The Director of Administration and/or the
employees supervisor will review alleged
or suspected violations of this policy, and
clear violations may result in disciplinary
actions. Any user violating these
provisions or applicable local, state, or
federal laws is subject to immediate loss
of or restrictions on intemeUe-mail
privileges, additional disciplinary actions,
up to and including termination of
employment, and/or criminal prosecution.
SECTION VIII, Consent Agreement
As a condition of employment, all City
employees must acknowledge that all
computer and electronic systems,
including but not limited to, e-mail and
internet network activity, are the property
of the City and, therefore, they should not
consider any activity to be private. Prior
to obtaining access to the internet or e-
mail systems, employees must sign the
consent form provided. By signing the
consent form, users acknowledge that
they have received a copy of this policy,
read it, and understand the City's policy
and the potential penalties for non-
compliance.
7
City of Arden Hills Technology Policy
City of Arden Hills Consent Form on Employee Use of E-mail, Internet, and e
Related Technology
I, , have read the City's Technology Policy governing
employee use of e-mail, internet, and related technology and agree to comply with all of
its terms and conditions. I understand and agree that all computer and electronic
activity, including but not limited to electronic mail and internet network activity being
conducted with City resources is the property of the City.
I acknowledge and consent to the City's right to monitor, log, access, and review all
such activity, with or without notice, and, therefore, I have no expectation of privacy in
the use of these resources. I understand that such monitoring may include printing and
reading all electronic mail and data entering, leaving, or stored on the City's equipment.
Finally, I understand that violation of this Policy may subject me to discipline, up to and
including, termination of employment.
Employee Name (Printed)
Date
.
Employee Signature
.
.
.
.
~
~~HILLS
MEMORANDUM
DATE:
Agenda Item 6.A
November 06, 2002
TO:
Mayor Dennis Probst
Council Member Beverly Aplikowski
Council Member David Grant
Council Member Gregg Larson
Council Member Lois Rem
Joe Lynch, City Administrator
FROM:
~f
Aaron Parrish, Community Services Director
Peter Hellegers, City Planner
SUBJECT:
Case #02-25
Guidant Corporation
A. Preliminary Plat
B. Planned Unit Development Master Plan
ENCLOSURES:
1. September 26, 2002 Memo to Planning Commission
2. Planning Commission Meeting Minute Excerpt
3, October 31, 2002 Letter from City Attorney
4, October 2, 2002 Letter from the City of Shoreview
5, Draft Development Agreement
6. Campus Master Plan Document (Previously Provided to Council)
Relluest
Guidant Corporation is requesting approval of two items: a preliminary plat and a planned unit
development master plan.
Backl!round
In recent months, Guidant Corporation has been before the Planning Commission and City
Council regarding their future and anticipated campus growth. Most recently, Guidant presented
a concept planned unit development master plan for Commission and Council comment;
Memo to Mayor and City Council
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 2 of 4
.
presented the concept plan to residents; presented a preliminary plat proposal (withdrawn);
conducted neighborhood meetings regarding the proposed concept planned unit development
master plan; and presented a site plan and variance request to construct a 110,900 square foot
training center. The training center was approved at the April 29, 2002 City Council meeting
with conditions.
In an effort to work with area residents to address some of their issues regarding the Concept
Plan, a neighborhood work group was formed, The work group was comprised of: interested
neighbors, the Arden Hills Community Services Director, two representatives from Guidant,
consultants for Guidant, the Ramsey County Engineer, and the Shoreview Community
Development Director. The work group held five meetings between June and August of 2002,
the minutes from those meetings were mailed to approximately 850 residents in the area around
Guidant, and were also posted on the City of Arden Hills website. The result ofthe meetings is a
neighborhood that was more informed and more involved in the planning process and a proposed
Master Plan which is more sensitive to the concerns of neighborhood residents.
Currently, Guidant is requesting a preliminary plat (#02-25A) to consolidate its existing parcels
into three parcels. While it is a separate action considered by the City Council, integral to
Guidant's request for preliminary plat approval is the request to vacate portions of Femwood
Avenue. If approved, the vacation requests would occur in conjunction with the final platting of .
the property, See the attached letter from the City Attorney for additional information.
Additionally, the preliminary plat dedicates the private access drive currently referred to as
Cummings Park Drive as a City street.
The applicant is also seeking a Planned Unit Development Master Plan (#02-25B) to guide
development on the campus over the next twenty years. The Master Plan will establish proposed
locations for new buildings and parking ramps and will include proposed phasing for new
construction. As the new buildings are proposed (in accordance with the Master Plan), the
applicant will bring in site plans to address individual building issues. Staff analysis of both the
preliminary plat and planned unit development master plan are included in the September 23,
2002 memo to the Planning Commission. This is attached for your review. Finally, a concern
was expressed at the public hearing conducted by the Planning Commission that a development
agreement had not been provided for the Commission and Council's benefit. To address this
concern, a draft agreement has been included for reference. However, since additional
conditions and elements may need to be included based on the Council's consideration of the
preliminary plat and PUD, it is anticipated that the agreement will come back for Council
consideration at a later date.
Planninl! Commission Recommendation: Preliminary Plat
In Planning Case #02-25A the Planning Commission recommends approval of the preliminary
plat with the following conditions:
I. A trail easement being provided on the western portion of the property in conjunction of
.
.
.
.
Memo to Mayor and City Council
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 3 of 4
the final platting of the property.
2. The installation of a traffic signal at the intersection of "Cummings Park Drive" and
Lexington Avenue at Guidant's expense.
3. Reconstructing "Cummings Park Drive" at Guidant's expense in accordance with plans
and specifications approved by the City Engineer.
4. Execution of a development agreement for developer installed public improvements.
5. Provision ofan access easement to Xce1 Energy.
6. Compliance with applicable provisions of the City Code and related ordinances.
7. Satisfaction ofthe park dedication requirement as approved by the City Council.
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
".,.it must state in writing the reasons for the denial at the time it denies the request."
4, Table for additional information.
Deadline for Agencv Actions: Preliminary Plat
With regard to subdivision applications, Minnesota State Statute 462.358 Subd. 3B indicates the
following:
A subdivision application shall be preliminarily approved or disapproved within 120
days following delivery of an application completed in compliance with the municipal
ordinance by the applicant to the municipality, unless an extension of the review period
has been agreed to by the applicant,
This particular application was received September 9,2002. As a result, the application must
receive a preliminary approval or denial by January 7, 2002.
Planning Commission Recommendation: Planned Unit Development Master Plan
In Planning Case #02-25B the Planning Commission recommends approval ofthe Planned Unit
Development Master Plan with the following conditions:
1. Approval of a PUD Permit and Development Agreement.
2. The phasing schedule follow the revised schedule proposed by staff.
3. An updated traffic study be completed at the conclusion of Phase I Development and at
the conclusion of Phase II Development.
4. Approval of the Final Alternative Urban Areawide Review Mitigation Plan.
5. Submittal of a revised Drainage and Utility Plan as approved by the City Engineer.
Options
Memo to Mayor and City Council
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 4 of 4
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for Ae:encv Actions
The City of Arden Hills received the completed application for this request on September 9,
2002. Pursuant to Minnesota State Statue, the City must act on this request by November 8,
2002 (60 days), unless the city provides the petitioner with written reasons for and additional 60
day review period, The City has extended the review period on this application by an additional
60 days. As such, the City must act on this request by January 7th, 2002. The City may with the
petitioners' consent extend the review period beyond the 120 days.
.
.
.
.
.
.
FILE COpy
~
~~HILLS
MEMORANDUM
DATE: September 26,2002
TO: Planning Commission
FROM: Aaron Parrish, Community Services Director
Peter Hellegers, City Plamler
SUBJECT: Case #02-25
Guidant Corporation
A. Preliminary Plat
B, Planned Unit Development Master Plan
This report will explain some of the main points and the variations from the Zoning Code,
also, the recommended Planning Commission actions. Approval of the preliminary plat
does not obligate the City to approve the Master Plan, The Preliminary Plat should be
considered as its own motion for this Planning Case (motion to reference Case #02-2SA),
The Master Plan should be considered as a separate motion for this Planning Case (motion
to reference Case #02-2SB).
Request
Guidant Corporation is requesting approval of three items: a preliminary plat, a planned unit
development master plan, and a vacation of easement. The vacation of the easement does not
require Commission approval and will therefore not be addressed in this report.
Background
In recent months, Guidant Corporation has been before the Planning Commission and City
Council regarding their future and anticipated campus growth. Most recently, Guidant presented
a concept planned unit development master plan for Commission and Council comment;
presented the concept plan to residents; presented a preliminary plat proposal (withdrawn);
conducted neighborhood meetings regarding the proposed concept planned unit development
master plan; and presented a site plan and variance request to construct a 110,900 square foot
training center. The training center was approved at the April 29, 2002 City Council meeting
with conditions.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 2 of 12
.
In an effort to work with area residents to address some of their issues regarding the Concept
Plan, Guidant formed a neighborhood work group. The work group was comprised of:
interested neighbors, the Arden Hills Community Services Director, two representatives from
Guidant, consultants for Guidant, the Ramsey County Engineer, and the Shoreview Community
Development Director. The work group held five meetings between June and August of 2002,
the minutes from those meetings were mailed to approximately 850 residents in the area around
Guidant, and were also posted on the City of Arden Hills website. The result of the meetings is a
neighborhood that was more informed and more involved in the planning process and a proposed
Master Plan which is more sensitive to the concerns of neighborhood residents.
Currently, Guidant is requesting a preliminary plat (#02-25A) to consolidate its existing parcels
into three parcels. While it is a separate action considered by the City Council, integral to
Guidant's request for preliminary plat approval is the request to vacate portions of Fernwood
A venue. Additionally, the preliminary plat dedicates the private access drive currently referred
to as Cummings Park Drive as a City street.
The applicant is also seeking a Planned Unit Development Master Plan (#02-25B) to guide
development on the campus over the next twenty years, The Master Plan will establish proposed
locations for new buildings and parking ramps and will include proposed phasing for new
construction. As the new buildings are proposed (in accordance with the Master Plan), the
applicant will bring in site plans to address individual building issues.
.
Surrouuding Area
I-I: Limited Industrial
Office
Iudustrial
I-I: Limited Industrial
Office! Utility
East (Shoreview)
N!A
N!A
N!A
West
Low Density Residential
R-I: Single Family Residential
Single Family Residential
Site Data
Industrial
Light Iudustrial! Office
I-I: Limited Industrial! PUD Overlay
92.78 acres (4,042,646 square feet)
N!A
Relatively flat.
.
.
.
.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan POO
Page 3 of 12
Preliminarv Plat Review (#02-25AJ
1. Lots, Lots 1, 2, and 3 all exceed code requirements in terms oflot width, depth, and area.
2. Minimum Lot Area. The Zoning Ordinance in Section V, F, 2, states that the minimum
lot area for lots in the 1-1 Limited Industrial Zoning District shall be at least 30,000
square feet. All of the lots on the Preliminary Plat are significantly larger than the
required 30,000 square feet. The numbers shown below were taken from the preliminary
plat and include some property that is not counted in the total size of the campus because
the property was lost to easements or dedications.
Lots Reouired Lot Area Provided Lot Area
Lot 1 30,000 square feet 307,286 souare feet
Lot 2 30,000 square feet 2,182,554 square feet
Lot 3 30,000 square feet 1,558,494 square feet
2.
Minimum Lot Depth, The Zoning Ordinance in Section V, F, 3, states that the
minimum lot depth in the 1-1 Limited Industrial Zoning District shall be at least 130 feet.
The shallowest portions of all three lots significantly exceed code requirements for
minimum lot depth.
Lots Required Lot Deuth Provided Lot Deuth
Lot 1 130 feet Significantly Exceeds
Lot 2 130 feet Significantly Exceeds
Lot 3 13 0 feet Significantly Exceeds
3, Minimum Lot Width, The Zoning Ordinance in Section V, F, 3, states that the
minimum lot width in the I-I Limited Industrial Zoning District shall be at least 100 feet.
The narrowest portions of all three lots significantly exceed the requirements for
minimum lot width.
Lots Required Lot Width Provided Lot Width
Lot 1 100 feet Significantly Exceeds
Lot 2 100 feet Significantly Exceeds
Lot 3 1 00 feet Significantly Exceeds
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 4 of12
.
4. Setbacks. All existing structure setbacks are maintained with the proposed
consolidation.
5. Easements. City subdivision regulations require easements at least twelve (12) feet wide
centered on lot lines for utilities and shall be dedicated to the City. Additionally, wetland
and drainage easements are also provided on the plat. However, it should be noted that
the City will not assume responsibility for maintenance of these areas. Rather, the
easement will allow access if it is ever necessary to enter these areas, All existing utility
easements that the City currently has will be maintained.
In conjunction with the plat, the applicant will also dedicate for public use those areas
that currently extend into existing right-of-way and streets. More specifically, the
proposed preliminary plat will dedicate to Ramsey County the portions of property that
currently extend into Hamline Avenue, County Road F, and Lexington Avenue. The
enclosed plat highlights easement areas to be dedicated.
Finally, in reviewing the survey that the applicant submitted, it came to staffs attention
that the current City trail off of Ham line Avenue running behind the houses off of Indian
Oaks Circle is currently outside ofthe easement area and on Guidant"s property. This is
located on the northwest portion of the site. To resolve this issue, staff is proposing a
trail easement be provided with the proposed preliminary plat.
.
6. Grading, It is not anticipated that any grading will occur in conjunction with the plat
approval. Grading will be evaluated in conjunction with any future development of the
property.
7. Utilities. Since this is a consolidation of properties, no additional utility development
will occur on the property. Enhanced Dr expanded utilities on the property will be
evaluated in conjunction with any future development of the property. Existing utility
easements on the site are maintained.
.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 5 of 12
.
8. Access f Street Design, There are several access and street design issues associated with
the preliminary plat. First, as previously mentioned, the plat contemplates the vacation of
Fernwood Avenue as a city street. While street vacations are not considered officially by
the Planning Commission, from an access perspective the vacation ofFemwood has
significant implications for Guidant and adjacent property owners. The following map
highlights adjacent property owners impacted by the vacation ofFemwood Avenue:
.
--"--
"""".1
.
I
.
~
~
- l~
~l~lliH&lw.~lf'mt' _"fllTlr.H~
~"
.J_
.........~
,
... i
..tr_;'-j
To provide alternative access to the impacted properties to the north, the proposed
plat dedicates the existing private access referred to on the plat as Cummings Park
Drive
.
The installation of a traffic signal at the intersection of "Cummings Park
Drive" and Lexington Avenue at Guidant's expense.
.
To accommodate enhanced circulation for Guidant and adjacent property owners,
the preliminary results of the traffic study indicated that a signalized intersection
at Lexington Avenue would be appropriate. Based on discussions with Guidaut,
they are amenable to this. This would be constructed at Guidant's expense, and
ultimately approved by Ramsey County.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 6 of 12
.
· Reconstructing "Cummings Park Drive" at Guidant's expense in accordance
with plans and specifications approved by the City Engineer,
The City currently has standards for street reconstruction. After an evaluation of
the private access drive by the City Engineer, it was determined that the pavement
condition index (PCI) was within the threshold for street reconstruction. As such,
prior to dedicating the street to the City, it will be necessary for it to be
reconstructed in conformance with plans and specifications approved by the City
Engineer. Based on discussions with Guidant, they are amenable to this.
To ensure that the above is appropriately accounted for and implemented, staff would
also recommend incorporating a condition requiring the execution of a development
agreement for developer installed public improvements. Finally, it will also be necessary
for Guidant to provide a perpetual access easement for the Xeel Energy Substation, Xcel
eurrently accesses the property from Fernwood on the south via an unimproved access
drive. Xce! also has lot frontage on County Road F. This agreement would essentially
allow them to maintain their existing access.
9.
Park Dedication, Since the properties were never previously platted and the Preliminary
Plat calls for the creation of 3 new parcels, park dedication is required. A condition is
included in the recommendation requiring Guidant to satisfy the park dedication
requirement as approved by the City Council.
.
Recommendation
In Planning Case #02-25A staff recommends approval ofthe preliminary plat with the following
conditions:
I. A trail easement being provided on the western portion of the property in conjunction
with the final platting of the property.
2. The installation of a traffic signal at thc intersection of "Cummings Park Drive" and
Lexington Avenue at Guidant's expense.
3. Reconstructing "Cummings Park Drivc" at Guidant's expense in accordance with plans
and specifications approved by the City Engineer.
4. Execution of a development agreement for developer installed public improvements.
5. Provision of an access easement to Xcel Energy.
6. Compliance with applicable provisions ofthe City Code and related ordinances.
7. Satisfaction of the park dedication requircment as approved by the City Council.
Options
1.
2.
Recommend approval as submitted.
Recommend approval with conditions.
.
.
.
.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 7 of 12
3.
Recommend denial with reasons for denial. If the City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
Table for additional information.
4.
Deadline for Ae:encv Actions
With regard to subdivision applications, Minnesota State Statute 462.358 Subd. 3B indicates the
following:
A subdivision application shall be preliminarily approved or disapproved within 120
days following delivery of an application completed in compliance with the municipal
ordinance by the applicant to the municipality, unless an extension of the review period
has been agreed to by the applicant.
This particular application was received September 9,2002. As a result, the application must
receive a preliminary approval Dr denial by January 7, 2002.
Planned Unit Development Master Plan Review (#02-25B)
1. Building Area I Floor Area Ratio
The floor area ratio requirement for the 1.1 Limited Industrial District is 0.6. The
proposal shows a floor area ratio of 0.54.
(%)
54%
2. Lot Covered by Structure,
It should be noted that the numbers for Lot Covered by Structure exceeded requirements
because the Guidant Master Plan included figures for both building and parking ramp
area. The Arden Hills Zoning Code does not address the issue of whether parking ramps
should be included in those figures. Typically parking areas would not be counted in lot
covered by structure figures and the plan would therefore meet the I-I Criteria.
3,
Landscape Area
The landscape area requirement for the I-I district states that a minimum of 35% of the
property should be kept as landscape area, The Guidant PUD Master Plan significantly
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 8 of 12
exceeded the requirements for landscape area by having 53.3% of the property as
landscape area. Much of that landscape area goes to serve as a buffer between the
Guidant Campus and the surrounding residential properties, producing the additional
benefit of a development with decreased visual impact on the residential neighbors.
.
Another amenity provided by the extensive landscape area is the provision of trails that
would be open for the public to utilize. In conjunction with the park dedication
requirement in the plat, staff is currently reviewing the possibility creating better ties
between the Guidant trails to the City's current trail system.
5. Setbacks
All new construction would remain within the existing area and would not require
reduction of setbacks. The Building Official has stated that the applicant should continue
to maintain a 60 foot clear around buildings J, D, E, and I. Staff has included this as a
condition for approval of the Master Plan.
.
6. Phasing
Phasing of the proposcd campus improvements with the necessary traffic improvements
will be a critical issue. After reviewing the Master Plan proposed schedule of
improvements, staff met with Guidant representatives and has created a revised schedule
which should better manage the impact of increased traffic created by the growing
Guidant Campus. A revised phasing plan is attached for your review.
7, Parking
The Zoning Code requires that all office buildings provide a parking ratio of I stall per
250 square feet, and all manufacturing activities provide a ratio of I stall per 1,000 square
feet. The table below shows a comparison of parking required by the Zoning Code and
the parking provided in the proposed Master Plan. In order for the applicant to meet the
parking requirement there would need to be either a reduction in landscape area or
increase in the height of the parking ramps. Neither option would be very desirable to the
neighboring property owners and it is staffs determination that an alternative solution
would be in the best interest ofthe City.
Although the master plan shows a deficit of 653 parking spaces from the Zoning Code
requirement, the benefit to the City is 653 less vehicles that will be driving on area
streets, which in turn may help ease any traffic issues in the area. The applicant has also .
been consulting Metro Commuter Services in efforts to reduce single occupant vehicles
.
.
.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 9 of 12
and to promote alternative means of transportation. Staff would encourage the applicant
to provide more alternative transportation programs (van pooling, park and ride services,
alternative shift schedules, etc.) for the applicant's employees in efforts to minimize any
traffic issues.
The applicant made note that approximately 138,500 square feet of manufacturing area in
Building F is leased from Guidant by a number of different companies.
7.
Height of Buildings
The Concept Plan presented to the Planning Commission at the January 2,2002 meeting
included two 8-story buildings and two 8-story parking ramps. The proposed Master
Plan PUD has only one 8-story building (building K) and has no 8-story parking ramps.
After receiving feedback on the Concept Plan from neighborhood work sessions, Guidant
has attempted to create a more neighbor-friendly design by moving the taller structures to
the southern and interior portions of the campus, and by locating several levels of parking
ramp below grade. The result is that the height of these buildings would have the most
visual impact on the commercial property south of the campus on County Road F.
Dfthe existing buildings 6 of the 7 are already above the maximwn height criteria for the
I-I Limited Industrial District. In addition, the Master Plan shows 6 of the 8 proposed
buildings or building additions and 5 of the 7 parking ramps would exceed the maximum
height requirement. However, since the taller buildings and parking ramps have been
planned for the southern portion of the campus the impact of their height should be
minimized. The tables below compare the existing buildings, proposed buildings, and
proposed parking ramps, with the I-I maximum height criteria.
Building A
Buildin B
Building C
Buildin D
Building E
Building F
Building 0
(old Nestle property)
35'
35'
35'
35'
35'
35'
35'
57'
42'
42'
25'
45'
46'
40'
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page ]00f12
.
Building G 35' 45' 60'
Building H 35' 60' 60'
Addition I 35' 45' 30'
Addition J 35' 45' 30'
Building K 35' 135' 135'
Building L 35' 45' 62'
Building M 35' 135' 75'
Building N 35' 105' 75'
Ramp I Y2 35' 40' 40'
Ramp 2 Y2 35' 50' 50'
Ramp 3 1 35' 50' 30'
Ramp 4 2 35' 80' 30'
Ramp 5 2 35' 40' 40' .
Ramp 6 2 35' 50' 40'
Ramp 7 2 35' 80' 40'
8, Fire protection
The Lake Johanna Fire Inspector has stated that currently the Fire Department does not
have a small enough Fire Truck to navigate parking ramps in the event of a vehicle fire.
The applicant will need to work with the Lake Johanna Fire Department to make
provisions in the parking ramps for fire protection; sprinklers, standpipes, or a smaller
tanker fire truck. This would need to occur prior to parking ramps being constructed.
9. Traffic
Gencrally speaking, traffic has been identified as the primary issue of concern relative to
this proposal. As previously mentioned, a phasing plan the links building construction to
necessary traffic improvements has been developed. This is attached for your review. In
addition, staff has had contact on a number of occasions with the Ramsey County Traffic
Engineer relative to this proposal. He has indicated that he is in agreement with the
phasing approach. Aside from Cummings Park Drive, it is anticipated that necessary
road improvements would be completed in conjunction with the Ramsey County
Transportation Improvement Plan.
.
.
.
.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 1l of 12
10.
Environmental Review
Guidant is currently in the process of completing the enviromnental review required
under the Minnesota Environmental Policy Act (MEPA). At their September 9, 2002
meeting, the City Council adopted a resolution ordering the preparation of an Alternative
Urban Areawide Review (AUAR) for the Guidant campus. The Council will consider a
draft of the AUAR at their September 30, 2002 meeting. If approved, the AUAR would
then be made available for public comment and distributed to various state agencies. A
draft AUAR is attached for your reference. No Planning Commission action is required
on this item.
11. Issues Raised at Community Workgroups
Several other issues were discussed at the community workgroup meetings and those
compromises have been reflected in the proposed Master Plan Planned Unit
Development. They include: light pollution on neighboring properties, traffic, access to
Cummings Park, and the former Nestle property. A complete list of these issues is
provided in the applicant's proposed Master Plan pages 9 through 11.
to.
Drainage and Utilities
The City Engineer has identified additional information that would be helpful to include
in the Drainage and Utility Plans. Please see the attached comments from the City
Engineer. Staff has suggested a revised Drainage and Utility Plan as a condition of
approval.
Staff Recommendation
In Planning Case #02-25B staff recommends approval of the Planned Unit Development Master
Plan with the following conditions:
1. Approval of a PUD Permit and Development Agreement.
2. The phasing schedule follow the revised schedule proposed by staff.
3. An updated traffic study be completed at the conclusion of Phase I Development.
4. Approval of the Final Alternative Urban Areawide Review Mitigation Plan.
5. Submittal of a revised Drainage and Utility Plan as approved by the City Engineer.
Options
1.
2.
3.
Recommend approval as submitted.
Recommend approval with conditions.
Recommend denial with reasons for denial. If the City denies the petitioners request,
",. .it must state in writing the reasons for the denial at the time it denies the request."
Table for additional information.
4.
Memo to Plam1ing Commission
Planning Case #02-25: Preliminary Plat and Master Plan POO
Page 12 of 12
Deadline for Al!encv Actions
The City of Arden Hills received the completed application for this request on September 9,
2002. Pursuant to Minnesota State Statue, the City must act on this request by November 8,
2002 (60 days), unless the city provides the petitioner with written reasons for and additional 60
day review period. The City may with the petitioners' consent extend the review period beyond
the 120 days.
Attachments
1. Location Map.
2. Guidant Campus Master Plan Document (Previously Provided to Plauning Commission).
3. Revised Phasing Schedule.
4. Master Plan POO and Preliminary Plat analysis from URS.
5. Draft Guidant Alternative Urban Areawide Review.
.
.
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URS
MEMORANDUM
.
Thresher Square
700 Third Street South
Minneapolis, ~ 55415
Phone; (612) 370-0700
Fax; (612)370-1378
To:
Aaron Parrish Copy:
Community Services
Director
City of Arden Hills
Arden Hills, MN
55112
File; 37951,005,2001
Greg Brown, URS
From: Nick Landwer, PE
Date; September 23, 2002
Snbject: Guidant Master PUD
.
I have rcviewed the Master PUD for the Guidant Corporation one of our surveyors also
reviewed the Plat and I have included his comments,
Plat Comments:
Final Plat
I) Plat and Size to follow Ramsey County Requirements,
2) Bearings can not be assumed, they need a basis of directional orientation,
Preliminary Plat
I) South line of Co, Rd, F,just below Lot I, Block 2 is not dimensional, it scales 1316+/-
but the distance is outside ofline indicating Y2 section,
2) What are the distances ofthe east ROW line at Hamline Ave? As well as Cummings
Park Drive and Lexington Ave. and north ROW Co. Rd, F,
3) Include curve information for Cummings Park Drive cul,de-sac.
4) Dimensions of proposed drainage easement and relationship to boundary lines are needed,
5) Parcels and tract labels are needed on boundary drawing.
I)
2)
3)
4)
5)
Drainage Plan
Show sub,drainage areas with areas
Include proposed pipe sizes,
Show proposed pipe connections to the existing system and abandonment ofthe existing
storm sewer system where applicable,
Show pond NWL and areas,
Include piping in and out of the infiltration basins,
.
.
.
.
1)
2)
Utility Plan
Include pipe sizes for the proposed watermain and sanitary sewer.
In light of recent water pressure problems to the Guidant site when the north water tower
was being maintained, Guidant should be sure that their proposed water supply system is
adequate to maintain required pressures when the north tower is being maintained in the
future, This may mean the installation of booster pumps or other onsite storage such as
the using the water tower.
Guidant should limit the new taps into the existing 16" watermain, Excess connections
could be avoided by an internal loop,
Guidant should consider installing an intermediate valve on the 16" watcrmain. If that
line ever had to be isolated, the valves are located on the north and south ends of
Fernwood Ave" it would shut of supply to the services cOlU1ected to it.
3)
4)
If you have any questions please call me at (612) 373-6500,
Warren E. Peterson
Jerome P. Filla
Daniel Witt Fram
Glenn A. Bergman
John Michael Miller
Michael T Oberle
Steven H. Bruns~
Paul W. Fahning~
Esther E. McGinnis
CamerOn S. McLelland
P~ERSCN,
FR!\M BERGMAN
.:.Rrllt.::III............~.....~............IIU.....".
Suite 300
50 East Filth Street
St. Paul. MN 5510]-1197
16511291'895_
(6'511228~175"3 {acsirnil
Direct Dial #(651) 290-6907
October 31, 2002
Mr. Aaron Parrish
Community Services Director
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
RE: Guidant Property
Fernwood Street
Our File No.: 10460,00,12
Dear Aaron:
Based upon the information provided by the Guidant Corporation, the City is the fee owner of
the westerly half of Fernwood Street and has an easement over the easterly half of Fernwood
Street:
.
1. Vacation of Easement (MS 412.851). In order to vacate a street right-of,way, the City
needs to conduct a public hearing before the City Council. The hearing must be
preceded by two (2) weeks published and posted notice, and by ten (10) days mailed
notice to property owners who abut the street right-of-way. The published and mailed
notices should indicate the date, time, place and purpose of the hearing, If the street
vacation was requested by a majority of the abutting property owners, the City Council
resolution needs to be approved by three (3) affirmative votes. If the street vacation
was initiated by the City, the City Council resolution needs to be approved by four (4)
affirmative votes,
2. Conveyance ofTitle (MS 462,356). Before the City conveys title to real estate, the City
Council should do one of the following:
(a) Refer the proposed sale to the Planning Commission for review, A public
hearing is not necessary. The Planning Commission would adopt a finding
which indicates that the proposed sale would or would not be in compliance
with the City's Comprehensive Plan, The Planning Commission's findings are
referred to the City Council for review,
(b)
In the alternative, the City Council can adopt a resolution by four (4) affirmative
votes which indicates that referral of the matter to the Planning Commission is
.
. ,~.Lsn ,,~DMITTED IN ')"'ISCQt,,SIN
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October 31, 2002
Page 2
not necessary because the proposed sale has no relationship to the
Comprehensive Plan.
The sale of real estate requires three (3) affirmative votes of the City Council. A public
hearing is not necessary. The City would convey its interest by means of a quit claim
deed.
If you have any questions, please contact me.
Very truly yours,
Jerome p, Filla
JPF:jtc
Enclosure
F:\users\Janice\Daily Dictation (31-02).wpd
CITY OF SHOREVIEW
CITY COUNCIL
Sandy Martin, Mayor
Blake Hutfm~~
Tom LandweW
Terry Quigley
Ady Wickstrom
4600 Victoria Street North, Shoreview, MN 55126
(651) 490,4600 Fax (651) 490,4699
(651) 490,4750 Voice/TTY
www.ci.shoreview.mn.us
RECEIVED
OCT - 4 2002
Octobcr 2, 2002
Mr. Aaron Parrish
Community Services Director
City of Arden Hills
]245 W, Highway 96
Arden Hills, MN 55112
CITY OF ARDEN HILLS
Re: Planning Case #02-28: Guidant Mastcr Plan Planned Unit Development and
Preliminary Plat
Dear Mr. Parrish:
The City has reviewed the information provided regarding the proposed Guidant Master
Plan Planned Unit Development and Preliminary Plat for the Guidant Corporation
Business Campus, The plan has bcen reviewed by our staff to determine the potential
impacts this development will have on neighboring land uses in Shoreview, specifically
along the Lexington Avenue corridor.
.
Land Use Impacts, Land uses within the City of Shoreview near this site include a
mixture of business park uses and attached residential uses. Although these land uses are
cOlmected with the Guidant property by the Lexington Avenue corridor, the roadway also
provides separation because of its width and design. It appears that the proposed
development concept attempts to tmifY the business campus while maintaining a
relatively low vi sua] impact for surrounding land uses. This is achieved through the use
of open space and clustering of taller buildings towards the center of the site, In staffs
opinion, the proposed development concept will not have a significant land use impact
due to the overall development concept and characteristics of Lexington A venue,
Traffic Impacts. Staff also reviewed the Traffic Study Overview to determine the
proposal's traffic impact on Lexington Avenue. The following summarizes traffic and
roadway related concerns:
The City recognizes that Lexington A venuc falls undcr the jurisdiction of
Ramsey County, For this level of development to occur, Ramsey County must
be willing to program the planned roadway improvements in their
Transportation Improvement Plan, If these planned changes are not
programmed and completed in conjunction with the proposed site
improvements, Shoreview would have serious concerns on the further
degradation of service levels in an area that already needs intersection and
capacity improvements based upon current traffic volumes, Furthermorc, the
.
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County should be working with the Minnesota Department of Transportation to
ensure the interchange ramps at Interstate 694 are programmed and improved, I
would appreciate it if you could forward a copy of any comments you have
received from Ramsey County and MnDOT,
The City has had past discussions with the County regarding a signal at
Lexington Avenue and Victoria Street. Regardless of the improvements that
take place on the Guidant Corporation site and the related Lexington Avenue
improvements, there is still a need for this signal. The City is re,affirming our
position regarding the need for this signal, which would include lane
improvements north to Co, Highway 96 making this project even more
important given anticipated traffic volumes due to the Guidant plans,
The City is concerned about the potential impact an additional signal at the
north driveway will have on the planned future signal at Lexington A venue and
Victoria Street, which is designed to assist access to and from residential
neighborhoods in both communities,
As part of this review by the County, Shoreview encourages the consideration
at re,striping Lexington A venue from the current three-lane configuration to
four lanes from Highway 96 to Interstate 694, Furthermore, Shoreview believes
that controlled turn,lane improvements at the Lexington/Co, Road F and
Lexington/Red Fox Road intersections should be high priorities as part of any
traffic management plan for the corridor.
Shoreview also encourages the inclusion of pedestrian and bicycle facilities be
considered a component ofthe transportation improvements,
I understand that the City ordered an Alternative Urban Area,wide Review be
completed for this project. I would appreciate it if you could notity the City when
the draft will be made available for public comment. Shoreview appreciates your
communication efforts regarding this exciting proposal and allowing us to provide
comments, Please call me at 651,490-4682 or e-mail me at
knordine(mci,shoreview,mn,us if you have any questions regarding our comments,
Sincerely,
~~
Kathleen Nordine
City Planner
TlIetters/l 0-02 ,02parrish
PLANNED UNIT DEVELOPMENT PERMIT
AND DEVELOPMENT AGREEMENT
CITY OF ARDEN HILLS
GUIDANT CORPORATION
.
1,00 Parties. This Agreement is dated the day of , 20_, and is
entered into by and between City of Arden Hills, a Minnesota municipal
corporation (herein "City"); and Guidant Corporation, a Minnesota corporation, its
successors and assigns (herein "Guidant").
2,00 Recitals.
A, Guidant is the record fee owner of certain real property ("Guidant
Property") located within the City which is defined and illustrated on a
Preliminary Plat attached and incorporated as Exhihit A (the "Preliminary
Plat").
B.
Guidant has requested that the City approve a planned unit development
("PUD") for the Guidant Property, The Master Plan PUD which is labeled
"Guidant Campus Master Plan - Prepared by Guidant Corporation for City
of Arden Hills, September, 2002" is attached and incorporated as Exhihit B
(the "Master Plan PUD"),
.
C. Guidant has proposed to develop the Guidant Property in three (3) phases
between 2003 and 2018, The phasing schedule is contained in the Master
Plan PUD,
D. Subsequent to Master Plan PUD and Preliminary Plat approval, Guidant
will need to obtain Final Plan PUD approval, Final Plat approval and
building permit approvals for improvements to be constructed within each
phase, all in compliance with the procedures defined in the City's
Development Regulations.
E. On October 28, 2002, the City agreed to approve the Master Plan PUD and
the Preliminary Plat for the Guidant Property subject to the terms and
conditions of this Development Agreement.
3,00 Terms and Conditions, In consideration of the mutual undertakings herein
expressed, the parties agree:
A,
Construction of Imrrovements, Building improvements shall be
constructed in compliance with building plans and specifications which
have been reviewed and approved by the City's building inspector. Traffic
.
.
improvements shall be constructed in compliance with plans and
specifications which have been reviewed and approved by the City's
consulting engineer and, where appropriate, by the Ramsey County
engineer and/or the Minnesota Department of Transportation engineer.
I. Phase I Traffic Improvements. Except as provided herein, Phase I
traffic improvements shall be completed prior to the issuance of
occupancy permits for the Phase I buildings, The following Phase I
traffic improvements shall be completed by December 31, 2003, and
shaIl be subject to the following conditions:
(a) Improvement/Estimated Cost ofImprovement,
Improvement
Estimated Cost
Reconstruction of Guidant Drive North
$350,000,00
InstaIlation of Traffic Signal
Cummings Park DrivelLexington
$250,000.00
.
Total Estimated Cost:
$600.000.00
(b) Amount of Improvement Security, Prior to the City's
endorsement of approval on the Final Plat, Guidant shall
deposit security with the City Administrator in an amount
equal to 125% of the engineer's estimate of the cost of
constructing the traffic improvements, defined above, which
have not been completed and accepted by the City prior to
Final Plat approval. The security may be in the form of a
cash escrow fund, a performance bond, or a letter of credit.
The form of security shall be approved by the City attorney,
(c) Reduction of Security, Upon completion of required
improvements for the Guidant Property and acceptance by the
City, the City Council shall reduce the amount of security for
the completed improvements provided that in no case shall
the total remaining security be equal to less than 125% of the
estimated costs of the incomplete improvements,
(d)
Inspection. The City's consulting engineer shall be permitted
to inspect the construction and installation of the traffic
improvements defined in this subdivision 3(A)(l) as deemed
appropriate by the engineer to insure compliance with
.
2
approved plans and specifications. Guidant shall reimburse .
the City for its inspection costs,
2, Phase II Traffic Improvements. Phase II traffic improvements shall
be completed before the issuance of occupancy permits for Phase II
buildings,
3, Phase III Traffic Improvements. Phase III traffic improvements
shall be completed before the issuance of occupancy permits for
Phase III buildings.
B, Public Use Dedication. Guidant's public use dedication requirement shall
be satisfied in the following manner:
1, Dedication of Public Trail. A City park trail currently crosses onto a
portion of the Guidant Property, Guidant shall define and convey an
easement to the City for the park trail prior to the issuance of
occupancy permits for Phase I buildings.
2.
Use ofInternal Trail System. As part of its development, Guidant
will construct a private trail system. Guidant shall permit public use
ofthe private trail system provided that the public's right to use the
private trail systems may be rescinded by Guidant, upon consent of
the City, if it becomes necessary to establish a perimeter fence
around the Guidant Property in order to protect the safety ofthe
Guidant Property or its employees, The form of the private trail
system use agreement shall be approved by the City's attorney and
shall be executed prior to the issuance of occupancy permits for
Phase I buildings.
3. Construction/Convevance of Park Building. Guidant shall construct
a picnic/warming shelter ("Park Building") for Cummings Park
pursuant to plans and specifications approved by the City, The
maximum cost of the Park Building is estimated to be $350,000,
The contribution of Guidant to the Park Building shall be identified
on a plaque, approved by the City, which shall be attached to the
Park Building. Upon completion of the Park Building, it shall be
conveyed to the City. The City shall be responsible for maintenance
of the Park Building. Construction of the Park Building shall be
completed by June 30, 2004,
C.
Traffic Study Update, Guidant shall update the traffic study contained in
the Master Plan PUD after completion of the Phase I building construction
3
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and traffic improvements, and after completion of the Phase II building
construction and traffic improvements,
D,
A,U,A.R, Mitigation Plan. No development shall occur until the
Alternative Urban Areawide Review (A,U.A.R,) Mitigation Plan has been
approved, It is anticipated that the A. U ,A.R. Mitigation Plan will be
approved prior to December 31, 2002.
E,
Drainage and Utility Plan. A revised drainage and utility plan shall be
reviewed and approved by the City's consulting engineer prior to the
issuance of grading permits for the Guidant Property. The approved
drainage and utility plan shall be attached and incorporated as Exhibit C.
F,
Fernwood Street. At the present time, Fernwood Street is a public right-
of-way, As part of the development of the Guidant Property, Fernwood
Street will be reconstructed and reconfigured as a private road. In order to
facilitate the transition ofFemwood Street from a public right-of-way to a
private road, the City will vacate its easement over the easterly portion of
Fernwood Street and will convey its fee interest in the westerly portion of
Fernwood Street. It is anticipated that the vacation and conveyance of
Fernwood Street will occur prior to approval of the Final Plat for the
Guidant Property. Both actions of the City will be subject to the following
conditions:
I. Retention of easements, if any, for utilities which will remain within
the original Femwood Street right-of-way; and
2, A declaration of restrictive covenants or other appropriate legal
document, on forms approved by the City Attorney, which allows
public use ofthe private right-of-way on weekends and between
6:00 p,m, and 6:00 a,m. on Monday through Friday, provided that
Guidant shall retain the authority to rescind or modify the hours of
public use, upon the consent of the City, if necessary to protect the
safety of the Guidant Property or its employees.
G. Amendment. The Master Plan PUD and/or the Final Plan PUD may be
amended pursuant to the process defined in the City's development
regulations and shall require City Council approval. The Development
Agreement may be amended by written consent of the parties.
H.
Binding Effect. The terms and provisions of this agreement shall be
binding upon and inure to the benefit of the heirs, representatives,
successors and assigns of the parties hereto and shall be binding upon all
4
future owners of all or any part of the Guidant Property. This Agreement, .
at the option of the City, shall be placed of record so as to give notice
thereto to any subscquent purchasers and encumbrancers of all or any part
of the Guidant Property and all recording fees, if any, shall be paid by the
Guidant.
1. Incorporation bv Reference, All plans, special provisions, proposals,
specifications and contracts for the improvements furnished and let
pursuant to this Agreement shall be and hereby are made a part of this
Agreement by reference as if fully set out herein,
J. Default. The occurrence of any of the following shall be considered an
"event of default" in the terms and conditions contained in this Agreement:
I. Failure of the Guidant to comply with any of the terms and
conditions contained in this Agreement.
2. The failure of the Guidant to comply with any applicable ordinance
or statute with respect to the development of the Property.
K.
Remedies. Upon the occurrence of any event of default, the City, in
addition to any other remedy which may be available to it, shall be
permitted to do any of the following:
.
I, City may make advances or take other steps to cure the default, and,
where necessary, enter the Guidant Property for that purpose. The
Guidant shall pay all sums so advanced or expenses incurred by the
City, upon demand, with intercst from the dates of such advances or
expenses at the rate of 10% per annum, No action taken by the City
pursuant to this section shall be deemed to relieve the Guidant from
curing any such default to the extent that it is not cured by the City
or from any other default hereunder. The City shall not be obligated,
by virtue of the existence or exercise of this right, to perform any
such act or cure any such default. The Guidant shall save,
indemnify, and hold harmless, including reasonable attorney fees,
the City from any liability or other damages which may be incurred
as a result of the exercise of the City's rights pursuant to this section,
2,
Obtain an Order from a Court of competent jurisdiction requiring the
Guidant to specifically perform its obligations pursuant to the terms
and provisions of this Agreement.
.
5
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3,
Exercise any other remedies which may be available to it including
an action for damages.
4. Withhold the issuance of any or all building permits and/or prohibit
the occupancy of all building(s) for which permits have been issued,
5, In addition to the remedies and amounts payable as set forth herein,
upon the occurrence of an event of default, the Guidant shall pay to
the City all fees and expenses, including reasonable attorney,
engineering and consulting fees, incurred by the City as a result of
the event of default, whether or not a lawsuit or other action is
formally taken.
L. Effective Date. This Agreement and the rights and obligations defined
herein shall become effective upon approval of the final A,U,A,R,
Mitigation Plan,
IN WITNESS WHEREOF, the City and Guidant have caused this Agreement to
be executed as of the datc and year first above writtcn,
CITY OF ARDEN HILLS,
a Minnesota statutory city
DENNIS PROBST, MAYOR
ATTEST:
Joe Lynch, City Administrator
STATE OF MINNESOTA )
) ss,
COUNTY OF )
On this ~ day of , 20_, before me, a notary public within and
for said county, personally appcarcd Dcnnis Probst and Joe Lynch, to me known to be
respectively the Mayor and City Administrator of the City of Arden Hills, and they
executed the foregoing instrument and acknowledged that they executed the same by
authority of and on bchalf of City of Arden Hills,
Notary Public
6
In the Presence of:
GUIDANT:
GUIDANT CORPORATION
By:
Printed Name:
Title:
By:
Printed Name:
Title:
STATE OF MINNESOTA )
) ss,
COUNTY OF )
On this day of , 20~, before me, a notary public within
and for said county, personally and , the
and of Guidant Corporation, a Minnesota corporation,
and owner of the above described property and he/they executed the foregoing instrument
and acknowledged that he/she/they executed the same on behalf of said corporation.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY;
PETERSON, FRAM & BERGMAN, P.A. (JPF)
50 East Fifth St., #300
St. Paul, MN 55101
(651) 291-8955
F:\users\LOR1\Jeny\Arden Hills\Guidant- Development Agmt - 4.doc
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EN HILLS
MEMORANDUM
DATE:
Agenda Item 6.B
November 6, 2002
TO:
Mayor and City Council
Aaron Parrish - Community Services Director ;1f
FROM:
SUBJECT:
Planning Case #01,30, Aaron Nelson Planned Unit Development, 3130
Cleveland A venue
ENCLOSURES:
1. October 23, 2002 Letter from Steve Nelson
. Overview
.
As you may recall, the Arden Hills City Council approved a Planned Unit Development for 3130
Cleveland Avenue at their December 10, 2001 meeting, The approved plan allows for an 8900
square foot office building,
According to the Arden Hills Zoning Ordinance, an applicant must begin construction within one
year of receiving a.pprovaL Since it is not anticipated that construction will begin before the 10th
of December, the applicant is requesting a six month extension from the City CounciL This is
permissible under the Arden Hills Zoning Ordinance,
A notice ofthis extension request was mailed to neighbors within 350 feet of the property.
Requested Adiou
'Consider approval of a six month extension to the previously approved master and final planned
unit development.
LAUIffiNCE M.NELSON
1909 - 2000
STEPHEN L. NELSON & ASSOCIATES
ATTORNEYS AT LAW
665 NORTH SNELLING AVENUE
SAINT PAUL, MINNESOTA 55104,1893
(651) 646-5000
Fax (651) 642.2619
.
STEPHEN L. NELSON
LEGAL ASSISTANT
SHARON E. LYNCH
October 23, 2002
OCT 2 4 2002
Mt,AaronParrish, City Planner
c/oArden Hills City Hall
1245 W'estHighway 96
Arden Hiils,MN 55112-5794
CIT\F (\~ ,~"_"n.,, , .
-., I 1 _/>- }~. -_:-:---::~~~:ILLSJ
Re: PUD Approved on 12110101
Case No: 01-30
Property: 3130 North Cleveland Avenue
Dear Mr. Parrish: .
I would respectfully request an extension of the PUD from Case #01-30 which was approved on .
December 10, 200 I and expires on December 10, 2002, The primary reason has to do with the
increased cost for winter construction which is quite significant. The six month extension would end
on May 10,2003. Itis my understanding that the City Council can act upon this request,
'. J" ,:.:". - "...._ '.-, '.,'0' ' . "
. Please advise if additional information is needed and when this request is approved,
SLN/mtn
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URS
AGENDA ITEM 7.A
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370,13783
To:
Joe Lynch/Arden
Hills
Copy: Tom Moore/Arden Hills File: 37951023
Jim Perron/Arden Hills
Nick LandwerlURS
From:
Greg Brown, PE
Arden Hills City Engineer
Date:
November 12, 2002
Subject: 2003 Pavement Management Program
Feasibility Report
Backl!:round
The Council authorized the preparation of a feasibility report for the 2003 Pavement Management
Program on September 30, 2002, The 2003 PMP includes the Karth Lake East and the Ingerson
neighborhoods, The attached feasibility report is provided for Council review and comment.
The 2003 budget also includes the sealcoating of the neighborhood bound by Highway 96, Hamline
Avenue, Highway 10 and I 694. This work is not proposed to be assessed and residents of the
sealcoating neighborhoods have not been directly informed of the project to date, The sealcoating
work will be done under a separate contract from the work included in this feasibility report,
Recommendation
The City Engineer recommends that the Council receive the 2003 PMP Feasibility Report and
schedule a Public Hearing on the project for November 25, 2002,
C:\Documenls and Settings\CynthiaY\Local Settings\Temporary Internet Files\OLK3\CounciIMemoll-12-02 (Feasibility Report Agenda
Co\o'er).doc
City of Arden Hills
Ramsey County, Minnesota
e
Resolution 02-59
A Resolution Receiving Report and Calling a Public Hearing
on Improvement of
Karth Lake East and Ingerson Neighborhoods
WHEREAS, pursuant to Resolution 02-50, which the Council adopted
September 30, 2002, a report has been prepared by City Engineer Greg
Brown/URS with reference to the improvement of Hunters Court and Waldon
Place, and this report was received by the Council on November 12, 2002, and
WHEREAS, the report provided information regarding whether the
proposed project is necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COUNCIL OF ARDEN HILLS, MINNESOTA:
1, The Council will consider the improvement of such streets in
accordance with the report and the assessment of abutting
property for a portion of the cost of the improvement
pursuant to .Minnesota Statutes, Chapter 429 at an estimated
total cost of the improvement of $2,500,000,00,
.
2, A Public Hearing shall be held on such proposed
improvements on the 25th day of November 2002, in the
Council Chambers of City Hall at 7:00 p,m. and the Deputy
Clerk shall give mailed and published notice of such hearing
and improvement as required by law,
ADOPTED by the Council this 12th day of November, 2002.
Dennis Probst, MAYOR
ATTEST:
.
Joseph Lynch, Administrator
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FEASIBILITY STUDY
AND REPORT FOR
2003 PAVEMENT MANAGEMENT PROGRAM
INGERSON NElGteORHOOD
- HAAl..N: AVENUE
- INGERSON ROAD
- INGERSON COu:lT
- CARLTON DRIVE
- CANNON AVENUE
- FERNWOOD STREET
- FERNWOOD COURT
KARTH LAKE NElGI-BORHOOD
- PLEASANT DRIVE
- PLEASANT CACLE
- AMBLE CACLE
- KARTli LAKE DRIVE
NOVEMBER 12, 2002
"Thresher Square
700 Third Street SOI1HI
Minneapolis, MN 55415
6":2.370.C7DO Tel
612.370.1378 Fax
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37951- 023- 0101
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FEASIBILITY STUDY REPORT
FOR
2003 PAVEMENT MANAGEMENT PROGRAM
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
NOVEMBER, 2002
Minneapolis, Minnesota 55415
URS, INC.
700 Third Street South
I hereby certify that this plan, specification, or
report was prepared by me or under my direct
supervision and that I am a duly Licensed
Professional Engineer under the laws of the state
of Minnesota Section 326,02 to 325,15
File: 37951,023-0101
Date: 1//7/0'J,
MNLic, No, 22814
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November 12,2002
Honorable Mayor and
Members of the City Council
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
ATTN: Mr. Joe Lynch
City Administrator
RE: Feasibility Study and Report
2003 Pavement Management Program
Honorable Mayor and Members of the City Council:
The enclosed feasibility report has been prepared examining the proposed rehabilitation
and reconstruction of the Ingerson and Karth Lake East neighborhood pavements as
authorized at the September 30, 2002 Council Meeting, This report will evaluate the
feasibility of the proposed improvements as directed by the City Council.
Information utilized in the preparation of this report includes the 1999 and 2002
Pavement Condition Index field surveys, aerial mapping, as-built plans, GIS property
information, plat information, soil borings and input from residents,
We are of the opinion that the improvements as outlined in this report are feasible and
would address two neighborhoods at the top of their respective lists for pavement
rehabilitation and pavement reconstruction. The improvements would bring the entire
Ingerson neighborhood in line with City standards ultimately reducing maintenance costs
and improving water quality for Lakes Josephine and Johanna, The improvements would
add new life into the Karth Lake East neighborhood pavements with a minimal
investment while improving water quality of Karth Lake itself.
Sincerely,
/
"ioo /~
wn, PE, URS Inc,
ity Engineer
Thmsher Square
700 Thii"d Streot South
Minneapolis, MN 55415-1199
612.370,0700 Tel
612.370.1378 Fax
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TABLE OF CONTENTS
INTRODUCTION
PART I: Ingerson Neighborhood Improvements
Background Summary"....,...."" ,...,."" """"..,....",..
Proposed Roadway Improvements..",.,.".. ....,.,..,.....,...
Proposed Drainage/Water Quality Improvements,....,..".."
Proposed Utility Improvements...,.,..,..""..,..,...,...., ,....
Hamline Trail Improvements,...."..,.......""..",....",....,
A,
B,
C.
D,
E,
F.
PART II: Karth Lake East Neighborhood Improvements
A. Background Summary.....,..,.."".. ....,...........,...." ......
B, Proposed Roadway Improvements,..,........,....,.......,......,
C. Proposed DrainagelWater Quality Improvements.."....,...,..
D, Proposed Utility Improvements,.. ....,........,...""..'.."....,
PART IIl:Project Costs, Funding and Schedule
A. Project Costs".".,..,....",............,..".."",..,."..........,..
B, Project Funding,..,...".,......,...... ,..........,...,..,....,........,
C. Project Schedule..,..,.."........,...,.........",....,..".,."......,
D, Summary",., '" "",','" .'""", "".,."""" ""'" """",."",
APPENDIX A:
APPENDIX B:
APPENDIX C:
APPENDIX D:
APPENDIX E:
Exhibits
Detailed Construction Cost Estimates
Preliminary Assessment Rolls
Frontage Foot Calculation Examples
Public Meeting MinuteslResident Comment Forms
5
6
9
11
11
13
14
15
15
16
17
18
18
URS
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Introduction
Pavement
Management
Program
Philosophy
On September 30, 2002 the Arden Hills City Council authorized the preparation of a
feasibility study for the 2003 Pavement Management Program, The proposed 2003
Pavement Management Program consists of the proposed reconstruction and
rehabilitation of the Ingerson and the Karth Lake East neighborhoods respectively, The
Ingerson neighborhood is located in the southeast quadrant of Arden Hills, west of
Lexington A venue, The Karth Lake East neighborhood is located in the northwest
quadrant of Arden Hills between Karth Lake and Lexington Avenue, Exhibits 1 and 14
show the project locations,
The current Pavement Management Program policy was adopted by the Council during
the Fall of 2001. The adopted city approach to pavement management is based upon
considering neighborhoods as a whole, The City has implemented a pavement
management program, which includes field surveying each roadway every three years
to monitor its conditions, identify trends and extrapolate pavement life expectancies,
This survey measures all of the pavement distresses within a road segment and results
in a numerical Pavement Condition Index (PCI) unique to each particular road
segment. To implement a maintenance program, specific rehabilitationlreconstruction
treatments are recommended based on the PCI values of the street. The following table
illustrates the generally recommended treatment for a given PCL
pel
100,81
80,61
60-0
TREATMENT
Spot Repair, Crack Seal and Seal Coat
Mill and Overlay
Complete Reconstruct
In addition to surface PCI ratings, issues such as drainageltlooding, water quality
improvements, conformance with standards and utility condition are considered when
developing the recommended priority for reconstruction and rehabilitation of City
pavements, This approach allows for the City to address storm drainage and water
quality issues which typically cannot be effectively solved on a street by street basis, In
addition, the neighborhood approach provides some economy of construction costs and
limits impacts to neighborhoods for one season instead of multiple seasons over a
period of several years, The five year Pavement Management Program outlined in the
Spring of 2002 identifies the Ingerson neighborhood for reconstruction and the Karth
Lake East neighborhood for rehabilitation (mill and overlay) in 2003,
This feasibility report is organized in three parts as follows: Part 1: Ingerson
Neighborhood Improvements; Part II: Karth Lake East Neighborhood Improvements
and Part III: Project Costs, Funding and Schedule, Parts I and II essentially describe
the existing conditions and proposed improvements and alternatives and issues, Part III
is a comprehensive summary of the entire project costs, funding sources and timeline,
Appendixes include exhibits, detailed cost estimates, preliminary assessment roles,
assessment calculation information and public meeting minutes,
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PART I
INGERSON NEIGHBORHOOD IMPROVEMENTS
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A.
Background Summary
The Ingerson neighborhood was first considered for reconstruction in 1999 however
the project was tabled by the Council pending a review of the Pavement Management
Program, Following the review of the PMP and adoption of a new policy the City
Engineer prepared a five year PMP schedule which recommended that the Ingerson
neighborhood be considered for reconstruction in 2003, Neighborhood streets that are
being considered as a pal1 of this feasibility report are listed as follows:
Street Name
Ingerson Road
Ingerson Court
Fernwood St.
Fernwood Ct.
Cannon Ave,
Carlton Dr.
Hamline Ave, (north)
Hamline Ave. (south)
Tiller Lane
Dunlap Street
Dellwood
Existing
Width
27
24
27
26
24-28
30
22
24
30
30
30
PCI
1999
65
37
77
86
44
63
11
59
Proposed
Width
28
24
28
24
28
28
28
28
*These roadways were constructed during or prior to 1961
Notes:
PCI
2002
47
47
70
75
10
60
1
36
83
83
83
Last Significant
Road Work
1988
1961*
1989
1989
1961*
1961*
1961*
1987
1990
1990
1990
a) Tiller Lane, Dunlap Street and Dellwood are located within the Ingerson
neighborhood however were reconstructed with curb and gutter and storm sewer
approximately 10 years ago and are therefore not being considered for further
improvements at this time,
b) Reconstruction of Fernwood Court is included as an alternative
c) Reconstruction of Hamline Avenue (north) is included as an alternative
The neighborhood as a whole is ranked as the high priority for reconstruction based
upon the 2002 street condition assessment and existing drainage issues, water quality,
utility issues, pavement standards and safety issues, The streets identified for
improvement have PCI ratings between 1 and 75 with a weighted average of 42,
5
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Existing and proposed street widths are shown on the table above, Three of the project
streets have received no significant rehabilitation work since their original construction,
Ingerson Road, Hamline A venue (south), Fernwood Street and Fernwood Court have
received overlays within the past 14 years, None of the project streets currently has
concrete curb and gutter. Some drainage catch basins exist on Carlton Drive and
Fernwood Street and deteriorated bituminous curb exists in various places throughout
the project area,
Ingerson Road and adjacent yards west of Fernwood Street experience localized
flooding on a regular basis as the terrain is very flat and no drainage infrastructure
exists in this area, The southern portion of the neighborhood drains to Lake Josephine
via an inlet located between Fernwood Court and Ingerson Court, The remainder of the
neighborhood (including Tiller Lane and Dunlap Street) drains to a wetland located east
of Hamline A venue between Ingerson Road and Tiller lane, Portions of Hamline
Avenue south of Ingerson Road drain directly to the ditch system which eventually
flows to Lake Johanna, There are no storm water quality ponds located in the
neighborhood currently,
Three neighborhood informational meetings were held during the summer of 2002 to
discuss the proposed improvements and collect resident feedback. Minutes from the
public meetings are included in the appendix,
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B. Proposed Roadway Improvements
Overview
Fernwood
Court
Discussion
The following streets are proposed to be fully reconstructed with bituminous surfacing,
concrete curb and gutter, aggregate base, sand subbase with draintile, Proposed street
widths are as measured between face of new curbs and are in conformance with the
functional street classifications adopted by the Council:
Ingerson Road (28 foot width)
Ingerson Court (24 foot width)
Fernwood Street (28 foot width)
Hamline Avenue (south) (28 foot width)
Cannon A venue (28 foot width)
Carlton Drive (28 foot width)
The proposed roadway improvements are illustrated in exhibits 1,9,
Fernwood Court currently has a PCI of 75 which is significantly higher than the other
neighborhood streets and near the high end of the typical mill and overlay zone of PCI
ratings, The street does not have concrete curb and gutter or the standard city pavement
section and was overlayed in 1989, The cost to reconstruct Fernwood Court is estimated
at $64,900,00 (with $32,450,00 being paid through assessments), Although an argument
can be made to reconstruct the street based upon following a comprehensive
neighborhood philosophy and thus to bring the street up to current standards with its
neighboring streets, the City Engineer recommends that the street not be reconstructed
or overlayed as a part of this project for the following reasons:
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Pavement
Section
II Discussion
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. City Engineer anticipates that the street will deterioratc at a relatively slow pace and
should remain serviceable for several years to come,
. The neighborhood feedback has been strongly against spending money to
reconstmct this street both from the affectcd residents and the neighborhood at
large,
. The proposed water quality basin located in the Femwood Channel will not require
the reeonstmction of Femwood Court however care will need to be taken by the
Contractor in order to limit any damage to the street during construction activities,
. No existing drainage problems on Fernwood Court,
? The City Engineer requests that the Council direct staff to either reconstruct the
street fully, construct new curb and overlay or remove the street from the PMP
schedule not to be reconsidered unless petitioned by the property owners,
The proposed street pavement sections will be designed in accordance with MnDOT
guidelines for flexible pavement design utilizing the soil R values measured from the
geotechnical analysis. The geotechnical analysis was completed by American
Engineering and Testing in 1999 and recommends that the use of a granular subbase be
incorporated into the design of the proposed street pavements, The City standards
include a 12 inch granular subbase, The sand subbase will provide enhanced pavement
support, pavement subdrainage and frost protection necessary for the soils encountered
in this area, The typical pavement cross section will include 4-5 inches of bituminous
surfacing, 8-12 inches of Class 5 aggregate base and 12 inches of sand subbase, The
sand subbase will be drained with 4 inch diameter PYC pelforated pipes connected to
storm sewer catch basins, Final pavement sections will be determined as a part of the
final design process based upon the soil borings and analysis of in place soils and traffic
and traffic loads, Ingerson Road and Hamline Avenue (south) are designated as
Municipal State Aid Streets and will be designed in conformance with State Aid
guidelines.
During the course of the project development, some residents questioned whether the
sand subbase was necessary on the portion of Ingerson Road from Lexington A venue to
Fernwood Street due to its slope, Although the significant slope of this section of
roadway will shed surface water much more efficiently than the flatter roadways, the
sand subbase will still add value to the pavement section through increased strength and
frost resistance, Pavement consistency within an area is generally a desirable design
attribute since different sections will react differently to weather and traffic thus
typically creating a "speed bump" or depression at the location of interface, The cost of
the sand subbase is approximately $20,00 per linear foot of roadway,
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Hamline
A venue
Vacation
Discussion
The street reconstmction will include the constmction of deprcssed curbs and concrete
driveway aprons at all existing driveways, Reconstmction of bituminous and concrete
dri veways will be performed as necessary to meet grades, Where possible driveway
grades will be improved over existing conditions,
A significant amount of discussion occurrcd regarding concrete curb design, The City's
Pavement Management Policy allows three types: 4 inch and 6 inch barrier curb and 4
inch surmountablc curb, The general consensus at public meetings to date called for
surmountable curb however a few residents on Carlton Dri ve requested barrier curb to
match the existing Tiller Lane curb, If surmountable curb is selected, the City Enginecr
would recommend that exceptions are made at comer radii and catch basin low points to
construct barrier curb, Barrier curb at these locations will allow the drainage system to
operate more efficiently and to reduce tire and snowplow encroachments into yards
around corners.
? The City Engineer requests that Council select either 6" barrier, 4" barrier or 4
inch surmountable curb be included with the project.
The City Engineer recommends that the project include the permanent removal of
Hamline A venue between Ingerson Road and Tiller Lane, This segment of Hamline
Avenue would require significantly more soil correction as a result of its proximity to
the adjacent wetlands to realize a comparable life expectancy of a typical City street.
This segment of street has a PCI rating of 1, Reconstmction to a 28 foot width would
impact approximately 0,1 acres of the adjacent wetland likely requiring mitigation at a
2: 1 ratio, The reconstmction of this street segment along is estimated to cost
approximately $148,000,00,
Only 284 linear feet of assessable property exists along this segment of street. Removal
of this street would result in additional traffic on Dunlap Street and a short portion of
Ingerson Road, Field tests conducted in 1999 indicated that traffic on Dunlap increased
from approximately 100 vehicles per day to approximately 300 vehicles per day. This
increase could also be equated from approximately 10 vehicles during the AM or PM
peak hours to 30 vehicles during the peak hours, The ADT on the west end of Ingerson
Road also increased by 200 from approximately 400 to 600 essentially matching the
existing traffic on Hamline A venue south of Ingerson, These increases while significant
in percentage terms still represent traffic volumes well within normal ranges for
residential streets in Arden Hills. The City and neighborhood at large could realize
significant benefits by removing this section of roadway including reduced overall
project cost, reduction of impervious area, space for storm water quality improvements,
space for a pedestrian trail, regrading of area to a more natural appearance and space for
planting of landscape trees for screening of TH 51,
?
The City Engineer requests Council to provide direction to staff to remove,
reconstruct (to specified width) or leave in place the section of Hamline A venue
between Ingerson Road and Tiller Lane,
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I W Ingerson
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Geometry
Discussion
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The proposed improvements include the realignment and necking down of the entrance
to Ingerson Court from Ingerson Road as shown in the exhibits, This geometrical
modification will increase safety, reduce total pavcment area and provide a space for a
raingarden in the southwcst quandrant of the new intersection, The proposed change
was discussed with residents at a site visit on November 2, 2002 and was very well
received,
c.
Proposed Drainage/Water Quality Improvements
Drainage
Overview
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Fernwood
Channel
System
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A significant amount of discussion and feedback centered around the proposcd drainage
improvements and water quality improvcments to be included in the project. Generally
the rcsidents requested that the City minimize the amount of pipe to be installed in the
project and preferred smaller settling basins incorporated into channels as opposed to
ponds thus minimizing the impact to the existing open areas, The consideration of
raingardens to reduce runoff from streets was discussed at length, All of these requests
have been incorporated into the proposed improvements as outlined in this report,
The existing surface drainage patterns for the neighborhood are illustrated in exhibit 10,
The eastern half of the neighborhood drains overland and through stonn sewer to the
Fernwood Channel tributary to Lake Josephine, The western half of the neighborhood
drains to the wetland between Tiller Lane and Ingerson Road and the ditch system
adjacent to TH 51. The proposed drainage improvements will maintain existing
drainage patterns while incorporating low impact stilling basins and rain gardens to
improve water quality as described below:
Stonn sewer infrastructure for this drainage system will mimic the existing system with
catch basins in Carlton Drive, and Fernwood Street while adding catch basins at the low
end of the Ingerson Road hill to more effectively handle rainfall events, The proposed
street profile will introduce a new lowpoint on Ingerson Road just west of Ingerson
Court, This lowpoint will drain via a pipe under Ingerson Court through the Lake
association property to the proposed Fernwood Channel Basin, In order to reduce runoff
and promote infiltration, two rain gardens are proposed in this area on either side of
Ingerson Court infiltrating runoff from the south gutter of Ingerson Road, The Engineer
has reviewed the topography of these areas and discussed the options with the two
affected homeowners, Additional meetings with the homeowners will be necessary to
finalize the plans, Overflow from these two rain gardens will be clirected to the pipe
under Ingerson Court, The proposed storm sewer pipe will be designed as a french drain
through the Lake Association property collecting infiltrated water from a surface turf
swale above,
The proposed Fernwood Channel Basin improvements have been refined over several
public meetings and a field visit conducted November 2, 2002 with representatives from
the Lake Association and other neighbors, The proposed improvements include the
excavation of silt and earth in the northcrn portion of the Fernwood Channel to create a
permanent wet basin approximately 4 feet deep (maximum), Selective removal of trees
and brush will be required to construct the basin, There is a clump of significant trees in
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Hamline
A venue
System
iT . ""..4.I~
the channel area which will be graded around and remain as an "island", The basin
outflow will be controlled with a natural boulder weir at its south end, The portion of
the Femwood Channel currently located on plivate property is proposed to be relocated
to the east into Lake Association property. A new wooden walkway is proposed to cross
the channel at the location of the boulder weir. The improvements will also maintain the
path along the east side of the channel for Lake Association use, Additional water
quality improvements include the removal of silt in the remainder of the channel to
Lake Josephine and removal of silt deposits at the mouth of the channel in Lake
Josephine (pending DNR approval), Thc Femwood Channel basin will require periodic
silt removal from City Operations and Maintenance staff to remain effective over the
years. The basin's proximity to Femwood Court will make it accessible for silt removal
by the City's vacuum truck.
Five properties along the lower portion of Carlton Drive are candidates for rain gardens
and residents have been contacted with one resident expressing interest to date. The
proposed Femwood Channel system storm drainage and water quality improvements
are illustrated in exhibits 4-8 and 11.
Proposed storm sewer improvements associated with the Hamline A venue system will
generally be located along Hamline A venue and the extreme western end of Ingerson
Road and the Cannon A venuefTiller Lane intersection, The proposed water quality
improvements include the creation of a stilling basin for the Tiller Lane/Cannon A venue
stOlm sewer outlet to be located in the Hamline A venue ROWand the adjacent MnDOT
ROW. This stilling basin will outlet into the existing wetland located between Ingerson
Road and Tiller Lane, The wetland outlet channel is proposed to be realigned to create a
morc natural looking channel through the MnDOT ROW west of present day Hamline
Avenue,
Runoff from Hamline A venue south of Ingerson Road will be directed to the ditch
system west of the street. In order to enhance water quality, the proposed improvements
include excavation of small basins within the existing ditch network, The incorporation
of raingardens along the three propelties immediately south of Ingerson Road will be
considered to provide additional water quality,
Representatives from MnDOT have been contacted to discuss the proposed
improvements within their ROWand have indicated that they would cooperate with the
project as long as safety of the travelling public on TH 51 was not jeopardized, The
proposed storm drainage and water quality improvements have been discussed with
Rice Creek officials who have indicated support for the project and suggested that the
City apply for a grant from the watershed to help fund the improvements, The proposed
Hamline A venue system storm drainage and water quality improvements are illustrated
in exhibits 2,4, 9 and 12,
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D. Proposed Utility Improvements
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With the exception of minor grade adjustments to sanitary sewer manholes and
watermain gate valves, no other public utility work is anticipated at this time. If the
Council elects to proceed with the construction of a trail along Hamline Avenue, we
anticipate that up to three hydrants will require relocation, Costs associated with this
work are includcd with the trail costs.
A meeting will be held with the private utility companies to discuss the proposed
project and this may result in private utility upgrades, Although private utility upgrades
and modifications may be done in conjunction with this proposed project they would
not be installed as part of this proposed project.
Hamline Trail Improvements
E.
During the course of the public meetings some residents expressed interest towards
constructing a trail along the west side of Hamline A venue from the Roseville border to
Crepeau Park via Cannon Avenue, The Parks, Trails Recreation Committee's master
plan identifies the need for a trail along Hamline A venue to Crepeau Park however the
PTRC alignment routed the trail east along Tiller Lane then nOlth on Dellwood to the
park entrance. Neighborhood fecdback from the public meetings strongly favored an
alignment on the western edge of the neighborhood all the way to Crepeau Park which
is the alignment included in this report,
The trail could be constructed of bituminous or wood chips and is recommended to be 6
to 8 feet wide. The trail segment from Roseville to Ingerson Road would run parallel to
the street with a 6 foot wide sodded boulevard. A bituminous trail would be eligible for
State Aid funding along this segment of Hamline A venue, The existing Hamline
corridor is narrow through this area and trail construction would require the removal of
some trees within the ROW. An alternative alignment to minimize tree loss would
involve running the trail through the MnDOT TH 51 ROW from Roseville and
rejoining the Hamline Avenue corridor along the channel from Lake Josephine to TH
51, Tree loss could be reduced by a narrower trail, narrower boulevard in this stretch. A
wood chip trail would likely reduce tree impacts as well since less ground preparation
would be required.
The trail would continue nOlth from Ingerson Road in a meandering fashion responding
to the proposed natural grading of the vacated Hamline A venue area, North of Tiller
Lane the trail would run along the west side of Cannon A venue ultimately terminating
in the MSI property, It is anticipated that MSI would cooperate with the City and
provide a trail connection (or easement) through their property to Crepeau Park. City
staff have not contacted MSI to date regarding this possibility.
Parking areas for trail use were discussed in the public meetings with mixed reactions,
Based upon our review of the site, a parking area (2-3 stalls) near the Roseville border
could be reasonably incorporated in the MnDOT ROW however parking areas at the
west end of Ingerson Road and Tiller Lane are not recommended for geometrical safety
reasons, The proposed trail alignments are shown in exhibits 2,3,9 and ]2,
11
Total construction cost estimate for a 6 foot wood chip trail is approximately $41,500
Total construction cost estimate for a 6 foot bituminous trail is approximately $91,500
Total construction cost estimate for an 8 foot bituminous trail is approximately $ 106,500
?
The City Engineer requests that the Council direct staff whether or not to
incorporate a trail into the project and specify its width, surface and if parking is
desired at the Roseville border.
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PART II
KARTH LAKE EAST NEIGHBORHOOD IMPROVEMENTS
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A.
Background Summary
The Karth Lake East was identified for pavement rehabilitation in 2003 as a part of the
five'year PMP schedule devcloped by the City Engineer in the Spring of 2002. This
neighborhood includes streets that meet City standards for width, curb and gutter and
drainage infrastructure and is therefor been identified for overlay, Neighborhood streets
that are being considered as a part of this feasibility report are listed as follows:
Street Name
Karth Lake Road
Pleasant Circle
Amble Circle
Pleasant Drive (N,S)
Pleasant Drive (E,W)
Amble Drive
PCl
2002
65
63
72
59
26
89
Notes:
Last Significant
Road Work
1978
1978
1978
1978
1978
1994
Proposed
Improvement
M&O
M&O
M&O
M&O
Reconstruct
Nothing
a) Amble Drive is located within the Karth Lake East neighborhood however was
reconstructed with curb and gutter and stonn sewer approximately 8 years ago and
is therefore not being considered for further improvements at this time.
b) The east-west segment of Pleasant Drive is significantly more deteriorated than the
neighborhood streets as a whole as is evident in its PCl rating. For this reason, it is
recommended to be reconstructed as a part of this project. Mill & Overlay of this
segment of Pleasant Drive is included as an alternative for Council consideration.
The neighborhood as a whole is ranked as the highest priority for mill and overlay
rehabilitation based upon the 2002 street condition assessment. All of the project streets
with the exception of the east west segment of Pleasant Drive have PCl ratings in the
lower part of the overlay range, The goal of efficient pavement management is to
rehabilitate pavements with relatively low cost overlays when PCl ratings are in the
range of 60,80, Once pavement PCls drop below 60 the annual rate of deterioration
increases often to a point where overlays are not effective and reconstruction is
necessary, The City Engineer assesses street conditions on a three year cycle is to
identify streets and neighborhoods which are approaching this zone of opportunity, The
project streets recommended for mill and overlay have PCl ratings between 59 and 72,
The east-west segment of Pleasant Drive has a PCl of 26 which is significantly lower
than the other streets and well within the typical range of reconstruction, This segment
also exhibits a significant amount of misaligned curb and gutter (approximately 30% of
the total) creating numerous "birdbaths" after rain events, Although it is possible to
repair only the curb segments which have settled, this cost per foot is typically three
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times that of curb constructed by machine en masse, For these reasons, the City
Engineer is recommending that the east west segment of Pleasant Drive be
reconstructed.
The neighborhood has a complete storm drainage system which functions as designed
and meets current design standards, Runoff from the west portion of the neighborhood
drains to Karth Lake with the remainder draining to a wetland adjacent to Highway 96.
Runoff is not treated prior to entering Karth Lake or the wetland,
Two neighborhood informational meetings were held during the summer of 2002 to
discuss the proposed improvements and collect resident feedback, Minutes from the
public meetings are included in the appendix.
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B.
Proposed Roadway Improvements
Pleasant Drive
(east-west
segment)
Discussion
The proposed roadway improvements for Karth Lake Road, Pleasant Circle, Amble
Circle and the north,south segment of Pleasant Drive include surface milling of the
bituminous pavement adjacent to the existing concrete curb and the construction of a 2"
bituminous overlay over the entire pavement surface, Based upon a field review of the
streets a small amount of existing curb will be replaced where significant settlement has
occurred and some areas of the roadway will require patching prior to the overlay
however these areas are less than 5% of the total surface area, The project area and
proposed improvements are illustrated in Exhibits 13 and 14,
This segment of Pleasant Drive is significantly more deteriorated than the other
neighborhood streets both in bituminous surface distresses (resulting in a PCI of 26) and
the amount of existing curb that has settled over time, A few of the residents along this
street have attended the public meetings and have acknowledged that their street is in
poorer condition than most and have expressed concern over the frequent puddling
whieh occurs in the gutters due to the excessive settlement. Some neighbors also
commented that they would like to have driveway aprons like those on Amble Drive
which was reconstructed in 1994.
Although it would be possible to replace the settled curb and gutter, patch the worst
sections of the street plior to milling and overlaying, the resulting cost is significantly
greater per foot than the other neighborhood street costs, The residents and council
should consider how their investment is better spent. We have had a geotechnical
engineer perform soil borings of the street as a part of our feasibility analysis, The
borings indicate a very shallow pavement section over an existing clay base which is
stable but retains moisture and is therefore susceptible to frost heaving during
freeze/thaw cycles, The geotechnical engineer anticipates that the addition of 12" of
sand subbase with drain tile connections to the existing storm sewer catch basins would
provide the necessary drainage and protection from frost heaving damage, The City's
standard street construction includes sand subbases and drain tile for this purpose.
Overlaying this street is estimated to last 10 years, cost approximately $37,400 and
result in an assessment of approximately $12.00 per foot. Full reconstruction (28 feet) is
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estimated to last 25-30 years, cost approximately $]4] ,000 and result in an assessment
of approximately 50% of the total cost.
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? The City Engineer requests Council to direct staff on the following regarding the
east,west segment of Pleasant Drive:
· Mill and Overlay or Full Reconstruction
. If Reconstruction: Street Width 28' or 32', Curb Type
c.
Proposed Drainage/Water Quality Improvements
The proposed improvements include the installation of three manhole sized stOlID water
treatment devices in Amb]e Drive to improve the quality of runoff entering Karth Lake,
The installation of these manholes will require a small area of removal and patching in
Amb]e Drive, The costs associated with pavement removal and patching in Amble
Drive are proposed to be funded out of the Storm Water Utility Fund since no street
work is required for Amble Drive, A diagram of a typical treatment manhole is included
in the Appendix for information,
Based upon comments from residents received at the public meetings and review of the
existing drainage system, we have determined that the existing drainage infrastructure is
adequate for the 10 year frequency design storm, A few individuals have indicated that
they have experienced water problems in backyards however after field review of the
situations we have determined that the problems are due to specific grading conditions
in yards and not solvable by modifications to the City storm sewer infrastructure, If the
Council elects to reconstruct Pleasant Drive, we would propose to include the addition
of a catch basin at the east end of the street to assist with collection of surface drainage
in that area, The estimated construction cost for the installation of the three water
quality manholes and the additional catch basin on Pleasant Drive is $] 28,400,00
D.
Proposed Utility Improvements
With the exception of minor storm water drainage repairs, no other public utility work
is anticipated at this time, A meeting will be held with the private utility companies to
discuss the proposed project and this may result in private utility upgrades, Although
private utility upgrades/modifications may be done in conjunction with this proposed
project they would not be installed as part of this proposed project.
]5
Part III
Project Costs, Funding and Schedule
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Project Costs
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Preliminary project cost estimates have been prepared for the proposed improvements
and the alternatives discussed in this report for the consideration of the Council. Project
costs shown below include a 10% contingency cost and 26% for administrative costs,
Administrative costs include engineering, planning, legal, fiscal and City staff expenses,
The following is a summary of the estimated project costs for the recommended
improvements and alternatives, Items denoted with an asterisk are recommended by the
City Engineer and have been included in the latal project cost summation at the bottom
of the page,
Item Description
1.
2,
3,
4,
5,
6,
7,
8,
9,
10,
11.
12,
13,
14,
15,
16,
17,
18,
19,
20,
21.
Ingerson Road Reconstruction (28')*
Hamline Avenue (south) Reconstruction (28')*
Hamline Avenue (north) AbandonfRemoval*
Hamline Avenue (north) Reconstruction (28')
Carlton Drive Reconstruction (28')*
Cannon Avenue Reconstruction (28')*
Fernwood Street Reconstruction (28')*
Ingerson Court Reconstruction (24')*
Femwood Court Reconstruction (24')
Hamline Avenue Trail (bituminous)
Femwood Channel Drainage Improvements*
Hamline A venue Drainage Improvements*
Ingerson Court Drainage Improvements*
Karth Lake Drive M&O*
Pleasant Circle M&O*
Pleasant Drive (N,S Segment) M&O*
Amble Circle M&O*
Pleasant Drive (E,W Segment) M&O
Pleasant Drive (E,W Segment) Reconstruct (28')*
Pleasant Drive (E-W Segment) Reconstruct (32')
Karth Lake Drainage Improvements*
Totals (Based upon recommended improvements)
Proiect Cost Assessment
$575,200,00
$344,500,00
$ 22,400,00
$148,800,00
$315,500,00
$150,900,00
$ 62,700,00
$ 89,700,00
$ 64,900,00
$106,500,00
$254,000,00
$233,900,00
$ 58,800,00
$ 74,700,00
$ 37,000,00
$ 57,100,00
$ 8,100,00
$ 37,400,00
$141,000,00
$168,200,00
$128,400,00
$232,179,54
$185,798,10
$ 12,342,00
$141,192.48
$ 44,487.30
$ 18,668,55
$ 32,346.34
$ 12,646,98
$ 37,671.24
$ 15,694,92
$ 25,695,00
$ 6,082,68
$ 16,112,28
$ 82,396,89
$ 97,556,00
$2,553,900,00 $822,213.04
16
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Project Funding
The project will be funded from several sources including Residential Assessments on
the benefiting properties, the City General Fund, MnDOT State Aid Funds, the City
Water Utility Fund, the City Surface Water Utility Fund, the City Parks Fund and a
potential grant from Rice Creek Watershed, We have calculated three general
reconstruction assessment rates based upon reconstruction of a 24 foot street, 28 foot
street, 32 foot street. We have calculated two general Mill and Overlay rates to account
for the typical Mill and Overlay effort and the special case of Pleasant Drive, The
proposed assessment rates are based on Y2 the cost of the roadway improvement cost.
Assessment front footages were calculated using the Arden Hills Assessment
Guidelines Dated: November 1990, In most cases the eul,de,sac formula was used
di viding the area of the lot by the average depth of the lot. Comer lot Front Footages
are based on the lot frontage abutting the road being constructed, These two
neighborhoods included a number of unusual lot configurations which do not fit nicely
into existing formulae, We have calculated front footages in these cases using our best
judgement and plan to present our specific calculations to Council and residents in the
future,
Total Project Cost Based Upon Recommended Improvements:
$2,553,900,00
Proposed Funding Sources:
General Fund $
PIR Fund (Assessments): $
Surface Water Utility Fund: $
Rice Creek Watershed Grant: $
MnDOT State Aid Funds (2003 Estimated Account Balance $1,000,000) $
700,000,00
822,213.04
250,000,00
75,000,00
706,686,96
Total
$2,553,900,00
Total Hamline Trail Project Cost:
$ 106,500,00
Proposed Funding Sources:
MnDOT State Aid Funds
Water Utility
Parks Funds
$ 50,000,00
$ 12,500,00
$ 44,000,00
Total
$ 106,500,00
17
c.
Project Schedule
The following schedule has been prepared based upon City Council receiving this
feasibility report on November 12, 2002:
Receive Feasibility ReporUSchedule Public Hearing
Public Hearing/Order Plans and Specs
Assessment Hearing
Approve Plans and Specifications/Authorize
Advertisement for Bid
Bid Opening
Award Contract
Begin Construction
Complete Construction
November 12, 2002
November 26,2002
Febmary 24, 2003
March 10,2003
April 17, 2003
April 28, 2003
May 19,2003
August 30, 2003
It should be noted that although the entire projected construction period is over three
months, the project specifications will require that the Contractor restore streets with
curb and gutter and one lift of bituminous within 28 days of the initial removal of the
existing pavement on a given street. The contract will also stipulate that all
neighborhood streets will be passable at all times during the constmction period for
local traffic,
D.
Summary
The Ingerson Neighborhood and the Karth Lake East neighborhood are at the top of
the City's priority lists for pavement reconstmction and pavement rehabilitation work
respectively. The Ingerson neighborhood pavements do not meet city standards and
continue to deteriorate at a steady pace, Several drainage issues exist within the
neighborhood due to substandard drainage systems or no drainage infrastmcture at all.
Runoff from the neighborhood flows untreated into natural water bodies including
Lake Josephine, The Karth Lake East neighborhood pavements are approximately 24
years old and are in need of rehabilitation before the pace of their deterioration
accelerates.
The improvements outlined in this report will bring the Ingerson neighborhood up to
standards and bring new pavement life into the Karth Lake East neighborhood, Equally
important, the proposed drainage improvements will enhance the water quality of Lake
Josephine, Lake Johanna and Karth Lake within the City of Arden Hills,
Project costs, as illustrated herein, are reasonable and representative of the proposed
scope of improvements. Although the overall cost of the proposed 2003 PMP
Improvements Project is significant, the City has not invested a significant amount of
funding into the City's pavement and drainage infrastructure since 1998 and therefore
the City's State Aid balance has grown substantially as have the general funds annually
earmarked for PMP projects, The scope of the project should also help the City realize
t8
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savings in construction unit prices as well as the associated engineering and
administrative fees,
A number of alternatives have been presented in this report requiring Council
consideration and direction to staff. If more information is needed to make better
infonned decisions on these items or any other items included in the report we will be
happy to provide that information,
The Ingerson neighborhood project development has included an extensive amount of
resident participation beginning in 1999, The improvements outlined in this report are
the result of discussions and compromises with the concerns of residents, The Karth
Lakc East improvements are less substantial however resident input was solicited and
received regarding these improvements as well, The 2003 PMP Improvements Project
represents the "flagship" projeet for the neighborhood approach to pavement
management and will enhance two large neighborhoods within the City.
.
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19
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I APPENDIX - A
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I EXHIBITS
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I 21
hi
OFFLINE SYSTEM / ADAPT TO SITE LAYOUT
DATE; 7 2-02
DWG. NO.: Std Detail-3
V2B1
MODEL
#
V2B1 SIZING TABLE
IMPERVIOUS D1 D2 H
AREA, (ft,) (ft.) (ft.)
ACRES
,3-1,3
, -2,0
2,0,3,0
3, ' ,
4,0,5,3
5, . ,
8,3, ,7
S P1
(ft,) (in,)
SI7IN(; GIJlnFIINF.
- TREATMENT FLOW RA lE (1FR) -
0.70 CFSjlMPERVlOUS ACRE
- PERFORMANCE AT 1FR ~ 80~ REMOVAL OF
150 MICRON MINERAL SEDIMENT
- ANNUAL TSS REMOVAL EmCIENCY -
80~ (ESTlMA lEO)
ErwIronmont 21, LlC
8713 Rood Rood, P.O. Box ~
Eo.t Pernbn>lctl, Mew York 1.4056-0055
,e. 7f12 8314
4
6
9
11
17
25
4
5
6
7
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4
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7:t
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"-4ANUFACruR1NG NOTES'
1) DESIGN OF INLET,DUlLEr AND P1 PVC PIPING
PROVlDEO TO UCENSEO MANUFACTURER
BY ENVIRONMENT 21, LLC.
2) LOCAllON AND SIZE OF MANHOLE OPENINGS
MAY BE ADJUSlEO BY LICENSED
MANUFACTURER.
NOTE: USE BOOTED CONNECTIONS FOR INLET, Pl(CORIOLUS), AND OUTLET PIPES,
4,1:t
4.4:t
4.7+
4,9:t
5,1+
5,5:t
5,9:f:
ERAt NOlES:
MANHOLE DESIGN SPECIFICATIONS CONFORM TO LATEST AS.T.M. C478
SPEC, FOR PRECAST REINFORCED CONCRElE MANHOLE SECTlONS,
1"-2" FROM PIPE O,D,
TO INSIDE WALL
,
,
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"
ORIENT TANGENTIAL
INLET PIPE TO
FIT SITE ~"~
FRAME & COVER
(VENTED 1YP ,)
G,C, TO
SEAL/GROUT
RISER RINGS
AS REQUIREO
BY MUNICIPAUTY
FLOW'-
DIAM. "" XX"
INY, XX,XX
: iTOP EL. XX,XX
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)>
----
...
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RIM XX.XX:!:
RIM XX.XX:!:
RISER RINGS
AS REQUIRED
ROOF XX,XX"
TOP OF BAFFLE XX.XX::I:
FLOW"-
BAFFLE
WAll z
DIAM, ~ XX"
'" INY. XX.XX
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FLOOR XX.XX:i:
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INV. xx.xx
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12",,-1 I-
SECTION A A
NOTE: SITE PLAN VALUES USED
ENDDF P1 P'PE FOR RIM ELEVATIONS,
OFFSET 1" FROM .,- I 1" .L-
BAFFLE WALL t Xt\W\F -e.... ~.('"
Ov."",be./ be.-+q~!
DESIGN LOADING: AASHTO HS20-44
PROPRIETARY INFORMATION: PATENTS PENDING . ALL RIGHTS TO ENVIRONMENT 21, LLC,
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APPENDIX - B
DETAILED CONSTRUCTION COST
ESTIMATES
22
I
City of Arden Hills
2003 Street Reconstruction Program
INGERSON ROAD
I FULL RECONSTRUCT, 2574 FEET
(BASED ON 28' F-F)
I Unit
No, Item Unit Quantity Price Extension
I
1 Mobilization LS 1.0 $ 19,800,00 $ 19,800,00
I 2 Bituminous Pavement Removal SY 7,723,0 $ 2,00 $ 15,400.00
3 Miscellaneous Removals LS 0,3 $ 20,000.00 $ 6,000,00
4 Common Excavation CY 7,563,0 $ 6,50 $ 49,200,00
I 5 Select Granular Base (12") CY 3,241.0 $ 12,00 $ 38,900,00
6 Aggregate Base CL 5 (12") CY 3,241.0 $ 20,00 $ 64,800,00
7 Bituminous Base Course (2") TON 921.0 $ 42.00 $ 38,700,00
I 8 Bituminous Wear Course (2") TON 921.0 $ 48,00 $ 44,200,00
9 Bituminous Material for Tack Coat GAL 400.0 $ 1.90 $ 800,00
. 10 Concrete Curb and Gutter LF 5,160,0 $ 8,00 $ 41,300.00
11 Traffic Control LS 0.2 $ 30,000,00 $ 6,000,00
12 Signage SF 80,0 $ 30.00 $ 2,400,00
I 13 Striping LF 1,000,0 $ 0.50 $ 500.00
14 Sodding SY 10,700,0 $ 3,00 $ 32,100,00
15 Driveway Removal SY 1,293,0 $ 5,00 $ 6,500,00
I 16 Bituminous Pavement (Driveway) SY 875.0 $ 25.00 $ 21,900,00
17 Concrete Pavement (Driveway) SY 618.0 $ 40,00 $ 24,700,00
I 18 Sawing Concrete Pavement LF 198,0 $ 5,00 $ 1,000,00
19 Sawing Bituminous Pavement LF 415.0 $ 2,00 $ 800,00
I 10% Contingency $ 41,500.00
I SUBTOTAL $ 456,500,00
26% Indirect Cost and Capitalized Interest $ 118,700.00
I Total Estimated Project Cost - $ 575,200.00
I
f
I
I
City of Arden Hills
2003 Street Reconstruction Program
RAMLINE A VENUE
(HAMLINE AVE TO INGERSON RD) I
FULL RECONSTRUCT, 1645 FEET
(BASED ON 28' F-F)
Unit I
No, Item Unit Ouantitv Price Extension I
1 Mobilization LS 1.0 $ 11,900.00 $ 11,900.00
2 Bituminous Pavement Removal SY 4,384,0 $ 2,00 $ 8,800,00 I
3 Miscellaneous Removals LS 0,2 $ 20,000.00 $ 4,000.00
4 Common Excavation CY 4,830,0 $ 6,50 $ 31,400,00
5 Select Granular Base (12") CY 2,070,0 $ 12,00 $ 24,800,00 I
6 Aggregate Base CL 5 (12") CY 2,070,0 $ 20,00 $ 41,400.00
7 Bituminous Base Course (2") TON 588.0 $ 42,00 $ 24,700,00 I
8 Bituminous Wear Course (2") TON 588,0 $ 48,00 $ 28,200,00
9 Bituminous Material for Tack Coat GAL 256,0 $ 1.90 $ 500,00
10 Concrete Curb and Gutter LF 3,300,0 $ 8,00 $ 26,400,00 II
11 Traffic Control LS 0.2 $ 25,000.00 $ 5,000,00
12 Signage SF 90,0 $ 30,00 $ 2,700,00
13 Sodding SY 7,350,0 $ 3.00 $ 22,100,00 I
14 Driveway Removal SY 437,0 $ 5,00 $ 2,200,00
15 Bituminous Pavement (Driveway) SY 437.0 $ 25.00 $ 10,900,00 I
16 Concrete Pavement (Driveway) SY 80,0 $ 40,00 $ 3,200,00
17 Sawing Bituminous Pavement LF 164.0 $ 2,00 $ 300.00
10% Contingency $ 24,900,00 I
SUBTOTAL $ 273,400,00 I
26% Indirect Cost and Capitalized Interest $ 71,100,00
I
Total Estimated Project Cost" $ 344,500.00 I
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No.
1
2
3
4
5
City of Arden Hills
2003 Street Reconstruction Program
HAMLINE A VENUE TRAIL
Unit
Item Unit Quantitv Price Extension
Mobilization LS 1.0 $ 3,350.00 $ 3,400,00
Clearing and Grubbing TREE 20,0 $ 1,000,00 $ 20,000,00
8' Bituminous Trail LF 2,820.00 $ 16,00 $ 45,100,00
DIP Fittings LBS 500,0 $ 3,00 $ 1,500,00
Relocate Hydrant EA 3,0 $ 2,500,00 $ 7,500,00
10% Contingency $ 7,000.00
SUBTOTAL $ 84,500.00
26% Indirect Cost and Capitalized Interest $ 22,000.00
Total Estimated Project Cost-
$ 106,500.00
I
City of Arden Hills
2003 Street Reconstruction Program
CARL TON DRIVE
FULL RECONSTRUCT, 1536 FEET I
(BASED ON 28' F-F)
Unit I
No. Item Unit Quantitv Price Extension
1 Mobilization LS 1.0 $ 10,900,00 $ 10,900,00 I
2 Bituminous Pavement Removal SY 5,120,0 $ 2,00 $ 10,200,00
3 Miscellaneous Removals LS 0,2 $ 20,000,00 $ 4,000,00 I
4 Common Excavation CY 3,868,0 $ 6.50 $ 25,100,00
5 Select Granular Base (12") CY 1,934,0 $ 12.00 $ 23,200,00 I
6 Aggregate Base CL 5 (8") CY 1,290.0 $ 20,00 $ 25,800,00
7 Bituminous Base Course (2") TON 550,0 $ 42.00 $ 23,100,00
8 Bituminous Wear Course (2") TON 550,0 $ 48,00 $ 26,400,00 I
9 Bituminous Material for Tack Coat GAL 240,0 $ 1.90 $ 500.00
10 Concrete Curb and Gutter LF 3,070,0 $ 8.00 $ 24,600,00
11 Traffic Control LS 0,1 $ 25,000,00 $ 2,500,00 II
12 Signage SF 36,0 $ 30,00 $ 1,100.00
13 Sodding SY 5,150,0 $ 3,00 $ 15,500.00 I
14 Driveway Removal SY 623,0 $ 5.00 $ 3,100,00
15 Bituminous Pavement (Driveway) SY 213,0 $ 25,00 $ 5,300,00
16 Concrete Pavement (Driveway) SY 620,0 $ 40.00 $ 24,800,00 I
17 Sawing Concrete Pavement LF 246,0 $ 5.00 $ 1,200,00
18 Sawing Bituminous Pavement LF 128.0 $ 2,00 $ 300,00
I
10% Contingency $ 22,800.00
SUBTOTAL $ 250,400,00 I
26% Indirect Cost and Capitalized Interest $ 65,100,00
I
Total Estimated Project Cost" $ 315,500.00 I
I
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I
I
City of Arden Hills
2003 Street Reconstruction Program
CANNON A VENUE
I FULL RECONSTRUCT, 831 FEET
(BASED ON 28' F-F)
I Unit
No, Item Unit Ouantitv Price Extension
I 1 Mobilization LS 1.0 $ 5,200,00 $ 5,200,00
I 2 Bituminous Pavement Removal SY 2,528,0 $ 2,00 $ 5.100.00
3 Miscellaneous Removals LS 0,1 $ 20,000,00 $ 2,000,00
4 Common Excavation CY 2,093,0 $ 6.50 $ 13,600,00
I 5 Select Granular Base (12") CY 1,046,0 $ 12,00 $ 12,600.00
6 Aggregate Base CL 5 (8") CY 700,0 $ 20,00 $ 14,000,00
7 Bituminous Base Course (2") TON 300,0 $ 42,00 $ 12,600,00
I 8 Bituminous Wear Course (2") TON 300,0 $ 48,00 $ 14,400,00
9 Bituminous Material for Tack Coat GAL 130,0 $ 1.90 $ 200,00
It 10 Concrete Curb and Gutter LF 1,650.0 $ 8,00 $ 13,200.00
11 Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00
12 Signage SF 18,0 $ 30,00 $ 500,00
I 13 Sodding SY 2.123,0 $ 3,00 $ 6,400,00
14 Dri veway Removal SY 156.0 $ 5,00 $ 800,00
15 Bituminous Pavement (Driveway) SY 130,0 $ 25,00 $ 3,300,00
I 16 Concrete Pavement (Driveway) SY 86,0 $ 40,00 $ 3,400,00
17 Sawing Concrete Pavement LF 18,0 $ 5,00 $ 100,00
I 18 Sawing Bituminous Pavement LF 90,0 $ 2,00 $ 200,00
10% Contingency $ 10,900,00
I SUBTOTAL $ 119,800.00
26% Indirect Cost and Capitalized Interest $ 31.100.00
I
I Total Estimated Project Cost - $ 150,900.00
I
,.
I
I
City of Arden Hills
2003 Street Reconstruction Program
FERNWOOD STREET I
FULL RECONSTRUCT, 315 FEET
(BASED ON 28' F-F)
Unit I
No, Item Unit Quantity Price Extension I
1 Mobilization LS 1.0 $ 2,200.00 $ 2,200.00
2 Bituminous Pavement Removal SY 1,050,0 $ 2,00 $ 2,100,00 I
3 Miscellaneous Removals LS 0.1 $ 20,000,00 $ 2,000,00
4 Common Excavation CY 793.0 $ 6,50 $ 5,200.00 I
5 Select Granular Base (12") CY 397.0 $ 12,00 $ 4,800,00
6 Aggregate Base CL 5 (8") CY 264,0 $ 14,00 $ 3,700,00
7 Bituminous Base Course (2") TQN 115.0 $ 42,00 $ 4,800.00 I
8 Bituminous Wear Course (2") TON 115,0 $ 48.00 $ 5,500,00
9 Bituminous Material for Tack Coat GAL 50,0 $ 1.90 $ 100,00
10 Concrete Curb and Gutter LF 640,0 $ 8.00 $ 5,100.00 ..
II Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00
12 Signage SF 18,0 $ 30,00 $ 500.00
13 Sodding SY 1,410.0 $ 3,00 $ 4,200,00 I
14 Driveway Removal SY 68,0 $ 5,00 $ 300,00
15 Bituminous Pavement (Driveway) SY 40,0 $ 25,00 $ 1,000,00 I
16 Concrete Pavement (Driveway) SY 58,0 $ 40,00 $ 2,300,00
17 Sawing Concrete Pavement LF 10.0 $ 5,00 $ 100,00
18 Sawing Bituminous Pavement LF 24,0 $ 2,00 $ 100.00 I
10% Contingency $ 4,500,00 I
SUBTOTAL $ 49,800,00
26% Indirect Cost and Capitalized Interest $ 12,900,00 I
Total Estimated Project Cost - $ 62,700.00 I
I
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I
I
City of Arden Hills
2003 Street Reconstruction Program
INGERSON COURT
I FULL RECONSTRUCT, 480 FEET
(BASED ON 24' F-F)
I Unit
No. Item Unit Quantitv Price Extension
I
1 Mobilization 1.0 $ 3,000,00 $ 3,000,00
LS
I 2 Bituminous Pavement Removal SY 1,280,0 $ 2,00 $ 2,600.00
3 Miscellaneous Removals LS 0,05 $ 20,000,00 $ 1,000.00
4 Common Excavation CY 1,067,0 $ 6,50 $ 6,900,00
I 5 Select Granular Base (12") CY 533.0 $ 12,00 $ 6,400,00
6 Aggregate Base CL 5 (8") CY 356.0 $ 20,00 $ 7,100,00
7 Bituminous Base Course (2") TON 147,0 $ 42.00 $ 6,200,00
I 8 Bituminous Wear Course (2") TON 147,0 $ 48,00 $ 7,100,00
9 Bituminous Material for Tack Coat GAL 64,0 $ 1.90 $ 100.00
It 10 Concrete Curb and Gutter LF 910,0 $ 8,00 $ 7,300.00
11 Traffic Control LS 0.05 $ 25,000,00 $ 1,300.00
12 Signage SF 9,0 $ 30,00 $ 300.00
I 13 Sodding SY 2,675,0 $ 3,00 $ 8,000,00
14 Driveway Removal SY 174,0 $ 5,00 $ 900,00
15 Bituminous Pavement (Driveway) SY 126,0 $ 25,00 $ 3,200,00
I 16 Concrete Pavement (Driveway) SY 78,0 $ 40,00 $ 3,100,00
17 Sawing Concrete Pavement LF 16,0 $ 5,00 $ 100,00
I 18 Sawing Bituminous Pavement LF 46,0 $ 2,00 $ 100,00
10% Contingency $ 6,500,00
I SUBTOTAL $ 71,200,00
I 26% Indirect Cost and Capitalized Interest $ 18,500,00
I Total Estimated Project Cost - $ 89,700.00
I
,.
I
City of Arden Hills
2003 Street Reconstruction Program
HAMLINE FRONTAGE ROAD
ALTERNATE I, REMOVE PAVEMENT (609 FEET)
Unit
No. Item Unit Ouantitv Price Extension
1 Mobilization LS 1.0 $ 750,00 $ 800,00
2 Clearing and Grubbing TREE 4,0 $ 1,000,00 $ 4,000,00
3 Bituminous Pavement Removal SY 1,500,0 $ 2.00 $ 3,000,00
4 Miscellaneous Removals LS 0,05 $ 20,000,00 $ 1,000.00
5 Traffic Control LS 0,05 $ 25,000.00 $ 1,300.00
6 Sodding SY 2,000.0 $ 3,00 $ 6,000,00
7 Sawing Bituminous Pavement LF 12,0 $ 2,00 $ 100.00
10% Contingency $ 1,600,00
SUBTOTAL $ 17,800,00
26% Indirect Cost and Capitalized Interest $ 4,600,00
Total Estimated Project Cost -
$ 22,400.00
I
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No,
1
2
3
4
5
6
7
8
9
10
11
12
13
14
City of Arden Hills
2003 Street Reconstruction Program
RAMUNE FRONTAGE ROAD
ALTERNATE II, FULL RECONSTRUCTION (609 FEET)
(BASED ON 28' F-F)
Unit
Item Unit Quantity Price Extension
Mobilization LS 1.0 $ 5,100.00 $ 5,100,00
Bituminous Pavement Removal SY 1,500.0 $ 2.00 $ 3,000,00
Miscellaneous Removals LS 0,05 $ 20,000,00 $ 1,000.00
Common Excavation CY 3,068.0 $ 6.50 $ 19,900.00
Select Granular Base (36") CY 2,300,0 $ 12,00 $ 27,600,00
Geotextile Fabric SY 1,500.0 $ 2,00 $ 3,000.00
Aggregate Base CL 5 (8") CY 511.0 $ 20,00 $ 10,200.00
Bituminous Base Course (2") TON 220,0 $ 42,00 $ 9,200,00
Bituminous Wear Course (2") TON 220,0 $ 48,00 $ 10,600,00
Bituminous Material for Tack Coat GAL 100,0 $ 1.90 $ 200,00
Concrete Curb and Gutter LF 1,210,0 $ 8.00 $ 9,700,00
Traffic Control LS 0,05 $ 25,000.00 $ 1,300,00
Signage SF 18,0 $ 30.00 $ 500.00
Sodding SY 2,030.0 $ 3,00 $ 6,100,00
10% Contingency $ 10,700.00
SUBTOTAL $ 118,100,00
26% Indirect Cost and Capitalized Interest $ 30,700,00
Total Estimated Project Cost"
$ 148,800.00
City of Arden Hills
2003 Street Reconstruction Program
FERNWOOD COURT
ALTERNATE I
MILL AND OVERLAY, 210 FEET
Unit
No. Item Unit Ouantity Price Extension
I Mobilization LS 1.00 $ 400,00 $ 400,00
2 Mill Bituminous Surface, 2" SY 380,00 $ 1.50 $ 570,00
3 2" Bituminous Overlay SY 940,00 $ 6,00 $ 5,640.00
4 Bituminous Spot Repair SY 20,0 $ 20,00 $ 400.00
5 Traffic Control LS 0,05 $ 25,000,00 $ l;300.00
6 Signage SF 9,00 $ 30.00 $ 300,00
10% Contingency $ 900,00
SUBTOTAL $ 9,510,00
26% Indirect Cost and Capitalized Interest $ 2,500,00
Total Estimated Project Cost"
$ 12,010.00
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6
7
City of Arden Hills
2003 Street Reconstruction Program
FERNWOOD COURT
AL TERNA TE II
MILL AND OVERLAY WITH CURB, 210 FEET
Unit
Item Unit Quantity Price Extension
Mobilization LS 1.00 $ 700.00 $ 700,00
Mill Bituminous Surface, 2" SY 380.00 $ 1.50 $ 570,00
2" Bituminous Overlay SY 940,00 $ 6,00 $ 5,640,00
Bituminous Spot Repair SY 20.0 $ 20,00 $ 400.00
Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00
Concrete Curb and Gutter LF 655,0 $ 8.00 $ 5,200.00
Signage SF 9.00 $ 30,00 $ 300.00
10% Contingency $ 1,400,00
SUBTOTAL $ 15,510.00
26% Indirect Cost and Capitalized Interest $ 4,000,00
Total Estimated Project Cost -
$
19,510.00
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City of Arden Hills
2003 Street Reconstruction Program
FERNWOOD COURT I
AL TERNA TE III, FULL RECONSTRUCT (210 FEET)
(BASED ON 24' F-F) I
Unit
No. Item Unit Ouantitv Price Extension I
1 Mobilization LS 1.00 $ 2,300,00 $ 2,300,00
2 Bituminous Pavement Removal SY 950,00 $ 2,00 $ 1,900.00 I
3 Miscellaneous Removals LS 0,05 $ 20,000.00 $ 1,000.00
4 Common Excavation CY 787.00 $ 6,50 $ 5,100,00 I
5 Select Granular Base (12") CY 393.00 $ 12,00 $ 4,700.00
6 Aggregate Base CL 5 (8") CY 262,00 $ 20,00 $ 5,200,00
7 Bituminous Base Course (2") TON 108,00 $ 42.00 $ 4,500.00 I
8 Bituminous Wear Course (2") TON 108,00 $ 48.00 $ 5,200,00
9 Bituminous Material for Tack Coat GAL 47.00 $ 1.90 $ 100,00
10 Concrete Curb and Gutter LF 655,00 $ 8.00 $ 5,200,00 ..
11 Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00
12 Signage SF 9,00 $ 30,00 $ 300.00 I
13 Sodding SY 1,615,00 $ 3.00 $ 4,800,00
14 Driveway Removal SY 95.00 $ 5,00 $ 500.00
15 Bituminous Pavement (Driveway) SY 134.00 $ 25,00 $ 3,400.00 I
16 Concrete Pavement (Driveway) SY 30,00 $ 40,00 $ 1,200,00
17 Sawing Bituminous Pavement LF 32.00 $ 2,00 $ 100.00
10% Contingency $ 4,700.00 I
SUBTOTAL $ 51,500,00 I
26% Indirect Cost and Capitalized Interest $ 13,400.00
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Total Estimated Project Cost - $ 64,900.00 I
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15
City of Arden Hills
2003 Street Reconstruction Program
FERNWOOD CHANNEL
DRAINAGE IMPROVEMENTS
Unit
Item Unit Ouantitv Price Extension
Mobilization LS 1.0 $ 7,800,00 $ 7,800.00
Clearing and Grubbing ACRE 0.6 $ 20,000,00 $ 12,000.00
12" RCP LF 170,0 $ 25,00 $ 4,300,00
15" RCP LF 200,0 $ 30,00 $ 6,000,00
18" RCP LF 300,0 $ 35,00 $ 10,500.00
24" RCP LF 340.0 $ 40,00 $ 13,600,00
24" Pipe Apron EA 3,0 $ 500,00 $ 1,500,00
Catch Basin (2' x 3') EA 9,0 $ 1,000,00 $ 9,000,00
Manhole Catch Basin (48") EA 5,0 $ 2,000,00 $ 10,000,00
Manhole (48") EA 2,0 $ 1,500.00 $ 3,000.00
Manhole (60") EA 2,0 $ 3,000.00 $ 6,000,00
Common Channel Excavation CY 3,033.0 $ 10.00 $ 30,300.00
River Run Boulders, Class III CY 200,0 $ 120,00 $ 24,000,00
Construct Raingarden EA 3,0 $ 5,000,00 $ 15,000,00
Landscaping Allowance LS 1.0 $ 15,000,00 $ 15,000,00
10% Contingency $ 16,800.00
SUBTOTAL $ 201,600,00
26% Indirect Cost and Capitalized Interest $ 52,400.00
Total Estimated Project Cost
$ 254,000.00
City of Arden Hills
2003 Street Reconstruction Program
HAMLINE A VENUE
DRAINAGE IMPROVEMENTS
Unit
No, Item Unit Quantity Price Extension
1 Mobilization LS 1.0 $ 7,000.00 $ 7,000,00
2 24" RCP LF 520.0 $ 40,00 $ 20,800,00
3 36" RCP LF 120.0 $ 45.00 $ 5,400,00
4 24" Pipe Apron EA 13.0 $ 500,00 $ 6,500,00
5 36" Pipe Apron EA 1.0 $ 800,00 $ 800,00
6 Catch Basin (2' x 3') EA 8,0 $ 1,200,00 $ 9,600,00
7 Manhole Catch Basin (48") EA 4,0 $ 2,999.00 $ 12,000,00
8 Manhole Catch Basin (60") EA 2,0 $ 3,000,00 $ 6,000,00
9 Area Drain EA 1.0 $ 500.00 $ 500.00
10 Common Channel Excavation CY 3,300.0 $ 10.00 $ 33,000,00
11 River Run Boulders, Class III CY 150,0 $ 120,00 $ 18,000,00
12 Construct Raingarden EA 2,0 $ 5,000.00 $ 10,000,00
13 Landscaping Allowance LS 1.0 $ 25,000.00 $ 25,000,00
10% Contingency $ 15,500.00
SUBTOTAL $ 185,600,00
26% Indirect Cost and Capitalized Interest $ 48,300,00
Total Estimated Project Cost-
$ 233,900.00
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City of Arden Hills
2003 Street Reconstruction Program
INGERSON COURT
DRAINAGE IMPROVEMENTS
Unit
Item Unit Ouantity Price Extension
Mobilization LS 1.0 $ 1,900,00 $ 1,900,00
12" RCP LF 450,0 $ 25.00 $ 11,300,00
12" PVC Perforated Pipe Drain LF 150,0 $ 30.00 $ 4,500,00
12" RC Pipe Apron EA 1.0 $ 400,00 $ 400,00
Catch Basin (2' x 3') EA 4,0 $ 1,200,00 $ 4,800,00
Area Drain EA 2,0 $ 500,00 $ 1,000,00
Construct Raingarden EA 2,0 $ 5,000,00 $ 10,000.00
Swale Grading LS 1.0 $ 5,000,00 $ 5,000,00
10% Contingency
$ 3,900,00
SUBTOTAL
26% Indirect Cost and Capitalized Interest
$ 46,700.00
$ 12,100.00
Total Estimated Project Cost
$ 58,800.00
City of Arden Hills
2003 Street Reconstruction Program
KARTH LAKE DRIVE
MILL AND OVERLAY, 1622 FEET
Unit
No, Item Unit Quantity Price Extension
1 Mobilization LS 1.0 $ 2,500,00 $ 2,500,00
2 Mill Bituminous Surface, 2" SY 2,620,0 $ 1.50 $ 3,900,00
3 2" Bituminous Overlay SY 6,548.0 $ 6,00 $ 39,300,00
4 Bituminous Spot Repair SY 130.0 $ 20,00 $ 2,600,00
5 Spot Curb and Gutter Repair LF 170,0 $ 25,00 $ 4,300.00
6 Traffic Control LS 0,05 $ 25,000.00 $ 1,300,00
10% Contingency $ 5,400,00
SUBTOTAL $ 59,300,00
26% Indirect Cost and Capitalized Interest $ 15,400,00
Total Estimated Project Cost -
$ 74,700.00
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5
6
City of Arden Hills
2003 Street Reconstruction Program
PLEASANT DRIVE
NORTH-SOUTH SECTION
MILL AND OVERLAY, 800 FEET
Unit
Item Unit Ouantity Price Extension
Mobilization LS 1.0 $ 2,000,00 $ 2,000,00
Mill Bituminous Surface, 2" SY 2,510,0 $ 1.50 $ 3,800,00
2" Bituminous Overlay SY 5,016,0 $ 6,00 $ 30,100,00
Bituminous Spot Repair SY 100,0 $ 20,00 $ 2,000,00
Spot Curb and Gutter Repair EA 80,0 $ 25,00 $ 2,000.00
Traffic Control LS 0,05 $ 25,000,00 $ 1,300.00
10% Contingency $ 4,100,00
SUBTOTAL $ 45,300.00
26% Indirect Cost and Capitalized Interest $ 11,800,00
Total Estimated Project Cost"
$
57,100.00
City of Arden Hills
2003 Street Reconstruction Program
PLEASANT DRIVE
EAST-WEST SECTION
ALTERNATE I
MILL AND OVERLAY, 583 FEET
Unit
No, Item Unit Quantity Price Extension
1 Mobilization LS 1.0 $ 1,300.00 $ 1,300.00
2 Mill Bituminous Surface, 2" SY 820,0 $ 1.50 $ 1,200,00
3 2" Bituminous Qverlay SY 2,043,0 $ 6.00 $ 12,300,00
4 Bituminous Spot Repair SY 45,0 $ 20.00 $ 900,00
5 Spot Curb and Gutter Repair LS 400.0 $ 25.00 $ 10,000,00
6 Traffic Control LS 0,05 $ 25,000.00 $ 1,300,00
10% Contingency $ 2,700,00
SUBTOTAL $ 29,700.00
26% Indirect Cost and Capitalized Interest $ 7,700,00
Total Estimated Project Cost -
$ 37,400.00
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2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
City of Arden Hills
2003 Street Reconstruction Program
PLEASANT DRIVE
EAST-WEST SECTION
AL TERNA TE II, FULL RECONSTRUCTION (583 FEET)
(BASED ON 32' F-F)
Unit
Item Unit Quantitv Price Extension
Mobilization LS 1.00 $ 5,800.00 $ 5,800,00
Bituminous Pavement Removal SY 2,848,00 $ 2,00 $ 5,700,00
Miscellaneous Removals LS 0,05 $ 20,000,00 $ 1,000,00
Common Excavation CY 2.197,00 $ 6,50 $ 14,300,00
Select Granular Base (12") CY 1,098,00 $ 12,00 $ 13,200.00
Aggregate Base CL 5 (8") CY 732,00 $ 20,00 $ 14,600.00
Bituminous Base Course (2") TON 334.00 $ 42,00 $ 14,000,00
Bituminous Wear Course (2") TON 334,00 $ 48,00 $ 16,000,00
Bituminous Material for Tack Coat GAL 146,00 $ 1.90 $ 300,00
Concrete Curb and Gutter LF 1,474,00 $ 8.00 $ 11,800,00
Traffic Control LS 0,05 $ 25,000.00 $ 1,300,00
Signage SF 9,00 $ 30.00 $ 300,00
Sodding SY 1,615,00 $ 3,00 $ 4,800,00
Driveway Removal SY 500,00 $ 5,00 $ 2,500,00
Bituminous Pavement (Driveway) SY 400,00 $ 25,00 $ 10,000.00
Concrete Pavement (Driveway) SY 100,00 $ 40,00 $ 4,000,00
Sawing Bituminous Pavement LF 400.00 $ 2,00 $ 800,00
Sawing Concrete Pavement LF 200.00 $ 5,00 $ 1,000,00
10% Contingency $ 12,100,00
SUBTOTAL $ 133,500.00
26% Indirect Cost and Capitalized Interest $ 34,700,00
Total Estimated Project Cost -
$ 168,200.00
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City of Arden Hills ~
2003 Street Reconstruction Program
PLEASANT DRIVE '.
EAST-WEST SECTION
AL TERNA TE III, FULL RECONSTRUCTION (583 FEET) I
(BASED ON 28' F-F)
Unit I
No, Item Unit Ouantitv Price Extension
1 Mobilization LS 1.00 $ 4,900,00 $ 4,900,00 I
2 Bituminous Pavement Removal SY 2,848,00 $ 2,00 $ 5,700,00
3 Miscellaneous Removals LS 0.05 $ 20,000,00 $ 1,000,00 I
4 Common Excavation CY 1,670.00 $ 6.50 $ 10,900,00
5 Select Granular Base (12") CY 835,00 $ 12.00 $ 10,000,00
6 Aggregate Base CL 5 (8") CY 556,00 $ 20,00 $. 11,100.00 I
7 Bituminous Base Course (2") TON 237.00 $ 42,00 $ 10,000,00
8 Bituminous Wear Course (2") TON 237.00 $ 48.00 $ 11 ,400,00 ..
9 Bituminous Material for Tack Coat GAL 103.00 $ 1.90 $ 200.00
10 Concrete Curb and Gutter LF 1,474.00 $ 8,00 $ 11,800,00
11 Traffic Control LS 0.05 $ 25,000,00. $ 1,300,00 I
12 Signage SF 9,00 $ 30,00 $ 300,00
13 Sodding SY 1,615,00 $ 3,00 $ 4,800,00
14 Driveway Removal SY 500,00 $ 5,00 $ 2,500,00 I
15 Bituminous Pavement (Driveway) SY 400,00 $ 25,00 $ 10,000.00
16 Concrete Pavement (Driveway) SY 100,00 $ 40,00 $ 4,000,00
17 Sawing Bituminous Pavement LF 400.00 $ 2,00 $ 800.00 I
18 Sawing Concrete Pavement LF 200.00 $ 5.00 $ 1,000,00
10% Contingency $ 10,200,00 I
SUBTOTAL $ 111,900,00 I
26% Indirect Cost and Capitalized Interest $ 29,100,00
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Total Estimated Project Cost - $ 141,000.00 I
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6
City of Arden Hills
2003 Street Reconstruction Program
PLEASANT CIRCLE
MILL AND OVERLAY, 641 FEET
Unit
Item Unit Ouantitv Price Extension
Mobilization LS 1.0 $ 1,300,00 $ 1,300,00
Mill Bituminous Surface, 2" SY 1,275.0 $ 1.50 $ 1,900.00
2" Bituminous Overlay SY 3,178.0 $ 6,00 $ 19,100.00
Bituminous Spot Repair SY 65,0 $ 20.00 $ 1,300,00
Spot Curb and Gutter Repair LF 70,0 $ 25,00 $ 1,800,00
Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00
10% Contingency $ 2,700,00
SUBTOTAL $ 29,400.00
26% Indirect Cost and Capitalized Interest $ 7,600.00
Total Estimated Project Cost"
$
37,000.00
City of Arden Hills
2003 Street Reconstruction Program
AMBLE CIRCLE
MILL AND OVERLAY, 153 FEET
Unit
No. Itcm Unit Quantity Price Extension
1 Mobilization LS 1.0 $ 300.00 $ 300,00
2 Mill Bituminous Surface, 2" SY 210.0 $ 1.50 $ 300,00
3 2" Bituminous Overlay SY 520.0 $ 6.00 $ 3,100,00
4 Bituminous Spot Repair SY 15.0 $ 20,00 $ 300,00
5 Spot Curb and Gutter Repair EA 20,0 $ 25,00 $ 500,00
6 Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00
10% Contingency $ 600,00
SUBTOTAL $ 6,400,00
26% Indirect Cost and Capitalized Interest $ 1,700,00
Total Estimated Project Cost"
$
8,100.00
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City of Arden Hills
2003 Street Reconstruction Program
KARTH LAKE NEIGHBORHOOD DRAINAGE IMPROVEMENTS
(PLEASANT DRIVE AND AMBLE DRIVE)
Unit
Item Unit Ouantity Price Extension
Mobilization LS 1.0 $ 4,100,00 $ 4,100,00
Connect to Existing Storm Sewer EA 1.0 $ 1,500,00 $ 1,500,00
12" RCP LF 150.0 $ 25.00 $ 3,800,00
Catch Basin (2' x 3') EA 1.0 $ 1,200.00 $ 1,200,00
Manhole (60") EA 1.0 $ 3,000.00 $ 3,000,00
Check Valve EA 1.0 $ 300.00 $ 300,00
Vortex Separators EA 3,0 $ 22,000,00 $ 66,000,00
Pavement Restoration LS 1.0 $ 5,000,00 $ 5,000,00
10% Contingency $ 8,500,00
SUBTOTAL $ 101,900.00
26% Indirect Cost and Capitalized Interest $ 26,500,00
Total Estimated Project Cost"
$ 128,400.00
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APPENDIX - C
PRELIMINARY ASSESSMENT ROLLS
23
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City of Arden Hills
2003 Street Reconstruction Program
Ingerson Neighborhood
Preliminary Assessment Role
PID I Owner PrO!1llrly Address I Cost/FF I Frontaae Feet I Assessment
Cannon Avenue
343023130011 MICHAEL D WODARCK 1323 CANNON AVE $51.00 104,0 $5,304,00
343023130008 PATRICK E BROWN 1301 CANNON AVE $51.00 122,5 $6,246.48
343023130010 DONALD W ERICKSON ETAL 1315 CANNON AVE $51.00 105,0 $5,355.00
343023130009 JAMES PA ABBOTT 1309 CANNON AVE $51,00 105,0 $5,355,00
343023130015 GORDON E ELMQU 1ST ET AL 1314 CANNON AVE $51,00 100,0 $5,100,00
343023130014 ROGER D & JO ANN MOBERG 1308 CANNON AVE $51,00 100,0 $5,100,00
343023130013 BRIAN P TURNQUIST 1302 CANNON AVE $51,00 97.4 $4,967.40
343023130016 WORLD MISSION PRAYER LEAGUE 1322 CANNON AVE $51.00 138.4 $7,059.42
Cannon Avenue Subtotal 872.3 $44,487.30
Carlton Drive
343023410060 ERIC L LUNDQUIST 1102 CARLTON DRIVE $51,00 112,0 $5,712,00
343023410061 KENNETH F & JACQULYN S MARIER 1106 CARLTON DRIVE $51,00 99,0 $5,049,00
343023410059 TIMOTHY J ARCHBOLD 1133 CARLTON DRIVE $51.00 171.0 $8,721.00
343023410058 TOEE WEAVER 1141 CARLTON DRIVE $51,00 110,0 $5,610,00
343Q2341 0057 THERESE E ROTHMUND 1151 CARLTON DRIVE $51.00 110,0 $5,610,00
343023410056 MARILYN J CARLSON 1159 CARLTON DRIVE $51,00 110,0 $5,610,00
343023410055 DAVID A MAGNUSON ETAL 1171 CARLTON DR $51,00 110,0 $5,610,00
343023410071 STACY J NELSON 1181 CARL TON DRIVE $51.00 110,0 $5,610,00
343023410053 KRISTY M BURNS 1191 CARL TON DRIVE $51,00 110,0 $5,610,00
343023410052 ROBERT L & SHIRLEY DUBUQUE 1201 CARL TON DR $51,00 135.4 $6,905,40
343023420050 GARY C ABRAHAMSON ET AL 1228 CARL TON DR $51,00 95,5 $4,869.48
343023410062 DENNIS L AND MARTHA J POPP 1110 CARLTON DRIVE $51,00 100.8 $5,140,80
343023420048 WILLIAM E THELEN ETAL 1222 CARLTON DRIVE $51,00 114,8 $5,854,80
343023410043 TIM MURRAY 1216 CARLTON DRIVE $51,00 107,5 $5,482,50
343023410042 DAVID S DRACH 1208 CARLTON DRIVE $51.00 109.0 $5,559,00
343023410063 CHRISTINE K PETERSON 1112CARLTON DRIVE $51,00 165,0 $8,415,00
343023410064 JAMES P WELLER 1126 CARLTON DRIVE $51,00 110,0 $5,610,00
343023410065 JOHN E LINDBERG & 1136 CARLTON DRIVE $51.00 110,0 $5,610,00
343023410066 MOHAMMED BARI 1146 CARLTON DRIVE $51,00 110,0 $5,610,00
343023410067 LOREN A HEUER 1158 CARL TON DR $51,00 120,0 $6,120,00
343023410068 DYNAVEST CORP 1166 CARL TON DR $51,00 120.0 $6,120,00
343023410069 KEITH E EWY ET AL 1176 CARLTON DRIVE $51,00 159,8 $8,149,80
343023410041 ROBERT C & KAY R WITT 1194 CARLTON DRIVE $51,00 168,7 $8,603,70
Carlton Drive Subtotal 2768.5 $141,192.48
Inaerson Road
343023410002 W K LINDQUIST ET AL 1111 INGERSON ROA[ $51.00 93,3 $4,758,30
343023410003 DAVID L FRITZ 1119 INGERSON ROA[ $51.00 90.0 $4,590,00
343023410004 LYNN M SCHMIDT 1127 INGERSON ROA[ $51.00 90,0 $4,590,00
343023410005 MERLE J BIGGS 11351NGERSON ROA[ $51,00 90,0 $4,590,00
343023410014 MARY E FLOR 1110 INGERSON ROA[ $51,00 105,8 $5,396,31
343023410015 KEITH 0 WILSON ET AL 1120 INGERSON RD $51,00 100.0 $5,100.00
343023410016 LINDA M SWANSON 1124 INGERSON ROA[ $51,00 100,0 $5,100,00
City of Arden Hills
2003 Street Reconstruction Program
Ingerson Neighborhood
Preliminary Assessment Role
PID Owner Property Address Cost/FF FrontaQe Feet Assessment
343023410017 HOWARD A HASS ET AL 1138 INGERSON RD $51.00 100,0 $5,100,00
343023410006 JOSE A DIAZ 1143 INGERSON ROA[ $51,00 100,0 $5,100,00
343023410018 GARY W ANDERSON 1150 INGERSON ROM $51.00 150,0 $7,650,00
343023410007 SUSAN C MENEGHEL 1155 INGERSON ROM $51.00 100,0 $5,100,00
343023410008 ROBERTA RUTH KINNE 11631NGERSON ROM $51.00 100,0 $5,100,00
343023410019 KATHLEEN E STEDMAN 11641NGERSON ROA[ $51,00 150,0 $7,650.00
343023410009 . JEROME K WASLEY 1171 INGERSON ROA[ $51,00 101.1 $5,153.55
343023410020 MARY ANN FREY 1174 INGERSON ROA[ $51,00 130,1 $6,635,10
343023410010 CASIMIR E & JANET M SEMLAK 1181 INGERSON ROA[ $51,00 152,1 $7,757,10
343023410027 STEVEN W & MELANIE A FREIMUTH 1200 INGERSON ROM $51,00 157,2 $8,017.71
343023410011 CHARLES C TORREY 12011NGERSDN ROA[ $51.00 190,1 $9,695,10
343023410012 WILLARD & CARL YN OLSON 1207 INGERSON ROA[ $51,00 100,5 $5,125,50
343023410013 CRISTINE P LEAVITT 1213 INGERSON ROAr $51.00 102,2 $5,214,24
343023410028 FRANCES F SWENSON 1216 INGERSON RD $51,00 109,8 $5,599.80
343023420012 DAVID J WILKEN 1225 INGERSON ROA[ $51,00 98.6 $5,028,60
343023420026 DAVID C DUDYCHA 1226 INGERSON ROM $51,00 74,6 $3,804,09
343023420013 J LESLIE REINDL 1233 INGERSON ROAl $51,00 100,5 $5,127,54
343023420014 ROBERT K COLE & 1253 INGERSON ROAl $51,00 100.1 $5,105,10
343023420015 DEWEY J & RUTH J WHITMER 1257 INGERSON ROM $51,00 100,1 $5,105,10
343023420016 LOLA J MURRAY 1261 INGERSON ROM $51.00 100,1 $5,105,10
343023420030 JOHN G BULS . 1270 INGERSON ROM $51,00 . 183,5 $9,358.50
343023420017 HARRY L & A ALLISON CEDERHOLM 1271 INGERSON ROAl $51,00 100,0 $5,100,00
343023420068 GLORIA B KENNEDY 1280 INGERSON ROM $51,00 185,3 $9,450,30
343023420018 JAMES F COX 1287 INGERSON ROAl $51,00 100,0 $5,100,00
343023420008 DOUGLAS B HARTFORD 1292 INGERSON RD $51,00 90,0 $4,590,00
343023420009 MARK R SHEEHAN 1294 INGERSON ROM $51.00 112,5 $5,737,50
343023420019 STEVEN W BOI KE 1295 INGERSON ROAr $51.00 100,0 $5,100,00
343023420007 JOHN T & JUDITH A KAUFMAN 1296 INGERSON RD $51,00 100,0 $5,100.00
343023420011 SHERRY LS TRUDEAU 12981NGERSON ROA[ $51.00 100,0 $5,100,00
343023420010 MICHAEL K DOODY 1300 INGERSON ROM $51,00 120.0 $6,120,00
343023420020 EUGENE LVANMASSENHOVE& 1303 INGERSON RD $51,00 100,0 $5,100,00
343023420021 ERICH A LUCHT 1315 INGERSON ROAI $51,00 100.0 $5,100,00
343023420022 . KATHERINE R SANDERS 1319 INGERSON ROM $51,00 100,0 $5,100.00
UNKNOWN 1327 INGERSON ROAI $51,00 75,0 $3,825.00
Ingerson Road Subtotal 4552.5 $232,179.54
Ingerson Court
343023420029 WILLIAM & CHYRREL KRIV1T 1252 INGERSON ROM $47,00 217,3 $10,213.10
343023420027 WINTON R PETERSON 12321NGERSON CT $47,00 154,4 $7,257.74
343023410029 ROBERT L WOODBURN ETAL 1220 INGERSON CT $47.00 160,0 $7,520.00
LAKE ASSOCIATION INGERSON CT $47,00 156,5 $7,355,50
Ingerson Court Subtotal 688.2 $32,346.34
1343023420003 l
Hamline Avenue
j3270 HAMLlNE AVE N I $51.00 I
283,3
1 $14,448,30 I
FLORAYNE E OLEN
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City of Arden Hills
2003 Street Reconstruction Program
Ingerson Neighborhood
Preliminary Assessment Role
PID Owner prone"" Address CostlFF Frontaoe Feet Assessment
343023420002 RICHARD R HANSON 3254 N HAMLlNE $51,00 206,0 $10,506.00
343023430002 CURTIS M LARSON 3240 HAMLlNE AVE N $51.00 77,1 $3,932,10
343023430004 JAMES L DAN I ELSON 3238 HAMLlNE AVE N $51.00 111,6 $5,691.60
343023430003 ARL YN D SOLBERG 3232 HAMLlNE AVE N $51.00 60,0 $3,060.00
343023340002 THOMAS F & MARY V LYNCH 3220 HAMLlNE AVE N $51,00 61.0 $3,111,00
343023340003 UNKNOWN 3210 HAMLlNE AVE N $51,00 91,0 $4,641,00
343023340005 BROTHERS OF THE ELDERLY 3200 HAMLlNE AVE N $102,00 569,5 $58,089,00
343023340008 KATHRYN F & EVELYN A SEXTON 3180 HAMLINEAVE N $51,00 146,3 $7,461,30
343023340009 FRANK J REKUSKI JR 3170 HAMLlNE AVE N $51,00 80.0 $4,080,00
343023340024 LOWElLJ ANDERSON & KATHLEEN A WELTE 3162HAMLlNEAVEN $51,00 125,0 $6,375,00
AR EA WEST ON HAMLlNE HAMLlNE AVE $51,00 1143,0 $58,293.00
..' CITY OF ARDEN HILLS HAMLIN EAVE $51,00 119,8 $6,109,80
Hamline Avenue Subtotal 3073.6 $185,798.10
Fernwood Court
343023410021 JOHN T SCHELLER 3262 FERNWOOD ST $51.00 125.9 $6,418,35
343023410023 HAROLD H ALEXANDER & '. 3251 FERNWOOD ST $51.00 117,9 $6,012,90
UNKNOWN 3264 FERNWOOD ST $51,00 122,3 $6,237.30
CITY OF ARDEN HillS FERNWOOD CT $51,00 192,3 $9,806,28
LAKE ASSOCIATION FERNWOOD CT $51,00 55.7 $2,840.70
Fernwood Street Subtotal 614.0 $31,315.53
'343023130012
Dunla Street
STEVEN N ZILMER 3363 DUNLAP ST N
Dunlap.Street Subtotal
65,0
65.0
$3,315,00
$3,315.00
$51,00
Tiller Lane
343023420043 RYAN D HUTCHCROFT 1325 TILLER LANE $51,00 . 80,9 $4,127.43
343023420065 SCOTT RENNEKE 1326 TILLER LANE $51,00 62,0 $3,162,00
343023410051 Unknown 1212TILLER LANE $51,00 139.4 $7,109.40
343023410044 ELLA M, MANUEL 1130 TILLER LANE $51.00 124,0 $6,324,00
Tiller lane Subtotal 406.3 $20,722.83
. Also Pin # 343023420058
City of Arden Hills
2003 Street Reconstruction Program
Karth lake Neighborhood
Prefimina Assessment Role
Assessment
PID
Owner
Prooertv Address
Karth lake Drive
223023110016 JEFFREY & SANDRA KURKOWSKI 1120 KARTH LAKE DR 12 154.1 1849,2
223023110015 MARK R & PATRICIA A MATUAL 1128 KARTH LAKE DR 12 95,0 1140
223023110054 SUZANNE MCEWEN 1131 KARTH LAKE DR 12 95,0 1140
223023110014 DONALD D & SUSAN K LEET 1136 KARTH LAKE DR 12 95,0 1140
223023110053 JACK W FRIO 1139 KARTH LAKE DR 12 95,0 1140
223023110013 JOHN B & KRISTINE J SHIELDS 1144 KARTH LAKE DR 12 95.0 1140
223023110052 LARRY 0 & BETH R YOKOM 1147 KARTH LAKE DR 12 100,0 1200
223023110012 HAROLD P FAIRCHILD JR & MARLENE J FAIRCHILD 1152 KARTH LAKE DR 12 95,0 1140
223023110051 NORMAN J TROULLlER & CHRISTINE R STANSON 1155 KARTH LAKE DR 12 100,0 1200
223023110011 GREGORY M & MARY C STEVENS 1160 KARTH LAKE DR 12 95,0 1140
223023110073 BART J & GWENDOLYN A N JOHNSON 1163 KARTH LAKE DR 12 104.0 1248
223023110010 JACQUE J & LESLIE J MEYERS 1168 KARTH LAKE DR 12 95,0 1140
22302311 0071 CLAYTON A & ANITA M LARSON 1173 KARTH LAKE DR 12 95,0 1140
223023110009 JASON R HEFFELFINGER & JOANN SCHONN1NG 1176 KARTH LAKE DR 12 114.4 1372,8
223023120037 ARTHUR W LARSEN & MARCIA L CHENEY 1180 KARTH LAKE DR 12 65,9 790,32
223023110070 DONALD C & MARY LKELL Y 1181 KARTH LAKE DR 12 95,0 1140
22302311 0069 STUART C & NORMA J HAGLUND 1191 KARTH LAKE DR 12 95.0 . 1140
223023110068 IRVIN F & V JEAN HOFFMEISTER 1201 KARTH LAKE DR 12 96,3 1155,6
223023120055 KATHERINE M COSTELLO & JOHN M KING 1209KARTH LAKE DR 12 124,6 1495.2
223023120038 WILLIAM R & BARBARA HILGEDICK 1212 KARTH LAKE DR 12 108,2 1298.4
223023120052 WilLIAM S THELEN 1217 KARTH LAKE DR .12 56,5 678,36
223023120039 BRUCE A & SUSAN L JOHNSON 1220 KARTH LAKE DR 12 99.1 1189,2
223023120048 MARY L R JOHNSON 1225 KARTH LAKE DR 12 111,8 1341,6
223023120040 MIKE J & PAMELA J ENZ 1228 KARTH LAKE DR 12 92,2 1106.4
223023120047 TRAC1 L TAPANI & STEIN S OLSON 1233 KARTH LAKE DR 12 115.9 1390,8
223023120041 GARY H & LAEL B GERDING 1236 KARTH LAKE DR 12 94,5 1134
223023120046 NORIYUK1 & MARY NONAKA 1241 KARTH LAKE RD 12 124,0 1488.48
223023120042 CLAUDIA 0 LANDGRAF 1244 KARTH LAKE DR 12 82,9 994,56
223023120045 C E & M BWEAVER 1245 KARTH LAKE DR 12 111,2 1334,88
223023120044 GIRISH M & CHHAYA G BHATT 1249 KARTH LAKE DR 12 110,7 1327,92
223023120043 VINCENT L & LINDA A HANSON 1250 KARTH LAKE DR 12 128,0 1535.52
KARTH LAKE DR SUBTOTAL 3139.3 37671.24
Pleasant Circle
22302311 0017 GARY A & SHEILA M SWOVERLAND 1119 PLEASANT C1R 12 156,0 1871.4
223023110027 DAVID W & CECILIA H BRENTZ 1120 PLEASANT CIR 12 149,9 1799,04
223023110018 THOMAS E & KATHRYN M CUDAHY 1129 PLEASANT CIR 12 95,0 1140
223023110026 JANET E PAULSON 1130 PLEASANT CIR 12 104.0 1248
223023110019 TARAS POKH1L & ANNA PRIZMENT 1139 PLEASANT CIR 12 95,0 1140
223023110025 ROBIN R & DAWN J OLSON 1140 PLEASANT CIR 12 104,0 1248
223023110020 JEROME T & BRIDGET J OUIMET 1149 PLEASANT C1R 12 107,0 1284
223023110024 DAVID B & MARGARET E JOHNSON 1150 PLEASANT C1R 12 110,1 1321,08
223023110021 LLOYD A KELLER 1159 PLEASANT CIR 12 116,0 1391,88
223023110023 ROBYN L DIAl.DELEON 1160 PLEASANT CIR 12 119,3 1431,84
223023110022 DENISE ANN SCHEUNEMAN & BETTY M BLASCZYK 1169 PLEASANT CIR 12 151.6 1819.68
PLEASANT CIR SUBTOTAL 1307.9 15694.92
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City of Arden Hills
2003 Street Reconstruction Program
Karth Lake Neighborhood
Prelimina
PID
Assessment
ProperlY Address
Owner
Pleasant Drive {Reconstructl
223023110032 BRYAN R & DEBRA L L1LLEHAUGEN 1145 AMBLE DR 51 113,8 5803,8
223023110049 GREGORY A & PAMELA P CLIFFORD 4422 PLEASANT DR 51 162.5 8288,01
223023110031 DEAN B & KAREN J KLOECKNER 4425 PLEASANT DR 51 131,1 6683,55
223023110048 ALAN J & CAROL A SMITH 4428 PLEASANT DR 51 104.0 5304
223023110030 JON B & JANET M CHRISTIANSON 4429 PLEASANT DR 51 108,0 5508
223023110047 PHILIP T HESLI JR & GRETCHEN M HESLI 4434 PLEASANT DR 51 104.0 5304
223023110029 WILBERT D & EILEEN R BECKER 4435 PLEASANT DR 51 108,0 5508
223023110046 LARRY R & MARY L VEENSTRA 4440 PLEASANT DR 51 104,0 5304
223023110028 ROBERT D & ANNE MINGLE 4443 PLEASANT DR(FRONTI 51 115,3 5880,3
(SIDE) 12 43,3 519,96
223023110045 JEFFREY P & SUE A GAZICH 4446 PLEASANT DR 51 . 107,6 5488,62
223023110044 SEAN H & PATRICIA L MCDONAGH 4452 PLEASANT DR 51 . 97,1 4951.08
223023110043 DANNY C & DELORES L BICKHAM 4460 PLEASANT DR 51 121,8 6209,25
223023110042 RAYMOND J & ANITA M MUCHEL 4466 PLEASANT DR 51 110,9 5656.92
223023110041 DONALD G & TRUDEL EATON 4472 PLEASANT DR (FRONT) 51 . 108.4 5528.4
(SIDE) 12 38,3 459
PLEASANT DR RECONSTRUCT SUBTOTAL 1678.0 82396,89
. Pleasant Drive Mill and Overlavl
223023110040 ANDREW J HOLEWA 4480 PLEASANT DR 12 167.7 2012,16
223023110064 H CHARLES & CARMEN L DIESTLER 4500 PLEASANT DR 12 154.3 1851.96
223023110063 JOHN H BERG 4510 PLEASANT DR 12 95,0 1140
223023110062 NADIR & ZAHURA CAN 4518 PLEASANT DR 12 95.0 1140
223023110061 MALFORD COLLIN & PATRICIA A EID . 4526 PLEASANT DR 12 . 95,0 1140
223023110055 MAX ROESLER 111 & MARY T ROESLER 4533 PLEASANT DR 12 153.8 . 1845.96
223023110060 TILLIE A CATO & CRAIG GUIDRY 4534 PLEASANT DR 12 95,0 1140
223023110059 RANDALL V & NANCY H HALL 4542 PLEASANT DR 12 118,2 1418,88
223023110056 WARREN W & DIANE R PAKULSKI 4545 PLEASANT DR 12 .'. 113,7 1364,76
223023110058 ENVER & GERIG 4550 PLEASANT DR 12 120,3 1444,08
223023110057 STEVEN J & CHRISTINA V BALTES 4661 PLEASANT DR 12 134,5 1614.48
PLEASANT DR MILL AND OVERLAY SUBTOTAL 1342.7 16112.28
Amble Drive
223023110039 TANG SHIUN YEH & HSIU FEN SUNG 1175 AMBLE DR 12 175,54 2106,48
UNKNOWN 1113 AMBLE DR 12 100.42 1205,04
UNKNOWN 1121 AMBLE DR 12 98,19 1178,28
AMBLE DRIVE SUBTOTAL 374,15 4489.8
Amble Circle
UNKNOWN 4408 AMBLE C1R 12 73,73 884,76
UNKNOWN 4414 AMBLE CIR 12 97,56 1170,72
UNKNOWN 4415 AMBLE C1R 12 89,57 1074,84
UNKNOWN 4418 AMBLE CIR 12 143,27 1719,24
UNKNOWN 4419 AMBLE CIR 12 102,76 1233,12
AMBLE CIR SUBTOTAL 506,89 6082.68
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APPENDIX - D
FRONTAGE FOOT CALCULATION
EXAMPLES
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DOUBLE fROHTAGE"lOTS:
MAPlE STREET
100'
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100'
PINE STREET
If improvements are made on both streets
the assessable front footage - (100' + 100')/2 - 100'
SHALLOW lOTS
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100'
PINE STREET
Property A
Area - 10.500 sq. ft.
. ,
Adjusted Front Footage - no.5OO sq. ft.>Jl30 ,ft.-- 80~77- ft.
PROPERTIES ON CUL-DE-SAC_
100'
bi'Iltt
~........:.:....:.:.:.....
'\I@
r:':.:f DENOTES
:::::::: ADJUST AREA
EXAMPLES
Property A
Average Depth - (160' + 180')/Z - 170'
Area - 16,000 sq. ft. (assumed)
Adjusted Front Footage - (16,000 sq. ft.)/170 ft. - 94.12 ft.
Property 8
Depth is greater than ZOO ft.. so connect the points ZOO' from the
cul-de-sac.
Depth - ZOO'
." . .-.
Adjusted Area (shaded POrtion) -.'22~OOO:.s(.in~~(ass_)
. 'Adjusted Front Footage - (ZZ.OOOsq. ft.)/ZOO ft. - 110..00 ft.
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CORNER LOT
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1.30'
MlUN ST.
CORNER LOT WITH '
IMPROVEMENTS ON BOTH STREETS
Property A
Short Side - 100 ft.
Long Side - 130 ft.
Adjusted Front Footage
_ 100 ft..l/3 (130 ft.) - 143.33. ft.
If iflllrovements are made on only one
side of the, corner lot. the front
footage 'is the side abutting the
iflllrovements.
Eg. IfIllrovements on First Ave. only
Front Footage - 100 ft.
IfIllrovements on Main St. only
Front Footage - 130 ,ft.
NEARLY RECTANGULAR lOTS
100'
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9'-'
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:_':..--i.
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'. ,--... -- - ".- .',~'-
.- .-~..._-~' .
~ -- -.-.-..-..... ~ -- .
Property A
ADJUSTED FRONT FOOTAGE
(100 ft. . 96 ft.)/2 - 98 ft.
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APPENDIX - E
PUBLIC MEETING MINUTES
25
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Ingerson Neighborhood Q&A
Pavement Management Meeting (PMP)
July 18, 2002; 7:00 p.m.
Page I of8
Comment: The flyer is believed to be misleading by stating the words Ingerson Road and
Ingerson Court, It gives impression only those two roads are being worked on therefore people
may not have attended that would have wanted to attend,
The City will do a better job in the future describing exact project. The flyer was not
meant to be misleading in any way, All meeting material will be posted on the website so
individuals not able to attend tonight's meeting can obtain the information from the
website.
Comment: When did the county redo Ingerson?
In roughly 1988,
Comment: Has it been 30 years?
No it has not been 30 years,
Comment: Why is this not a county project?
These are not county roads,
Comment: How can water ponding happen on Ingerson Road to Lexington Avenue when the
road has a hill?
Water ponding does not occur a hilly area,
Comment: If neighborhood did not want this project before why are we revisited this project?
Because it is the duty of the City to support it's infrastructure, The City has a fiduciary
responsibility to spend it's money wisely.
Comment: If the City plowed the snow versus dumping sand and salt, the water quality would
not be as bad,
Water quality is more than about the sand and salt. Oil from automobiles and run-off
from yards also contributes to poor water quality,
Comment: What is the assessment policy for the City,
Fifty percent (50%) of the cost of your side of the street.
Comment: Is there any discussion about per household assessment?
It is not the current policy of the City but has been discussed.
Comment: What is the capacity of the storm sewer in inches of rain over time?
Based on a lO'year event it would be 4,2 inches,
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lngerson Neighborhood Q&A
Pavement Management Meeting (pMP)
July 18, 2002; 7:00 p,m,
Page 2 of 8
Comment: If rain gardens were used will they be maintained by the City or by the residents?
The residents would be responsible for their maintenance,
Comment: What is the average annual expense per year for the various street options proposed?
Roughly, a reconstruction project costs about $200-$250 a foot; mill and overlay $20-$75
afoot,
Comment: This could be an opportunity to install walking paths, etc" around Josephine Lake.
The City does want to take a neighborhood approach to tills projects which means
looking at all opportunities for improvements which might include walking paths, etc,
The PTRe just completed the Park Comp Plan and one area discussed was in fact a trail
around Lake Josephine. The plan also focused on interest to develop better access to
Crepeau Park.
Comment: Would there be loss of trees to accommodate ponds to the west ofHamline?
The last time tills project was discussed there was resident consensus to perform minimal
work because of the existing trees. If trees would be disturbed, tree plantings, grasses,
and wild flowers would be encouraged,
Comment: URS is a civil engineeringfirm, Why didn't the City use a landscaping consultant.
Currently, we are not to that final design stage, URS does have a number of people on
staff that are landscape architects, An employee of URS is currently writing a book and
rain gardens and has done quite a bit of work with them. Those experts would be
consulted ifthe project were to progress to the final design stage,
Comment: Does Arden Hills operate the same as Roseville with respect to churches, for
example, being assessed at IOO%? Also, Roseville does not assess residents for state-aid roads,
Arden Hills does operate like Roseville with respect to assessing non'profit businesses
100%. The state-aid policy Roseville has where they do not charge residents on state-aid
roads is not our policy currently.
Comment: Why were not all given a paper copy of the slides how ?
The slideshow will be available on the website,
Comment: Does Ingerson Road meet the definition of a neighborhood street? It is opinion that
this road does not meet the neighborhood street definition.
Ingerson Road does meet the definition of a neighborhood street in our opinion, It does
serve as a movement area for a larger traffic group,
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Ingerson Neighborhood Q&A
Pavement Management Meeting (pMP)
July 18,2002; 7:00 p.m.
Page 3 of8
Comment: If Hamline Avenue is closed between Ingerson and Tiller, how much traffic volume
would be added?
It is expected the volume would be 250 vehicles.
Comment: Would the City pay for landscaping of any developed rain gardens?
Yes.
Comment: Aren't ribbon curbs prohibited under the PMP policy? There was talk about the
possibility of putting in ribbon curbs on Hamline.
In a case where rain gardens can be developed, the option of a ribbon curb would be
acceptable.
Comment: Are Fernwood and Ingerson Court going to be curbed?
The current proposal is to curb these areas.
Comment: The last proposal, the Council stated no work would be done until residents came to
a firm agreement. Why are we proceeding agoin with this project when it is not being done in
conformity with the last meeting.
Councilmember Larson stated this was not his position on the issue last time and
indicated no formal resolution or action was passed in the past with regard to this project.
Councilmember Aplikowski stated that prior to this evening, the City used the street by
street approach to street maintenance rather than a neighborhood approach. Therefore,
streets will done first based on a worse case scenario. The reason we are revisiting this
issue is the engineering consultant to the City was asked by the City to rate the roads and
tell us what area was a foremost priority. The City also has a fiduciary responsible to fix
roads and spend money wisely. We have not had a project in two years. We are simply
taking another look at it and discussing it's possibilities at this point. There is no firm
decision to go ahead with this project.
Comment: Why doesn't the City saves it's money like we did for the City Hall building rather
than feeling the need to spend it right now?
If we wait to do this project, we may not have enough resources to complete the project
because it will be such a massive project by that point.
Comment: If ribbon curbs are acceptable on Hamline then why are they not acceptable on
Ingerson?
If rain gardens are used then they will be acceptable, It is also a possibility for
surmountable curbs.
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Ingerson Neighborhood Q&A
Pavement Management Meeting (PMP)
July 18, 2002; 7:00 p.m.
Page 4 of8
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Comment: Have any new reports been performed since the last time this project was visited?
No new reports or studies have been completed.
Comment: Want to make the statement the Water Quality Task Force is not agreement with any
curb or gutter on the street.
Comment: I thought Fernwood Court was not considered a part of the project. There are only
two homes on that road so there is very little traffic.
Certainly Fernwood Court is considered on the good end of the spectrum. If we were
using the street by street philosophy as used in the past, then Fernwood Court would be
considered. The City is now using the neighborhood approach so that is why Fernwood
Court is being looked at.
Comment: Have new ratings be done?
Last ratings were performed in spring of 2002.
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Comment: You keep mentioning the City's fiduciary responsible. Is it wise to spend if there is so
little traffic on a street and it may be years before the road truly deteriorates?
Again, it is in the discussion tonight because we are using the neighborhood approach.
Comment: What company rates the roads?
URS. The numbers are relative and are not the only factor used. The rating tries to put a
degree of science. It is adopted around the country and is a well respected tool. People are
trained in this rating process and it is as scientific as possible.
Comment: Isn't it true that URS would stand to gain if they rated the roads on the lower end so
work would have to be performed? There is no impartiality by URS.
URS uses the ratings simply as a tool to help the City budget the money to maintain the
streets.
Comment: The county had previously rated some of these same roads a lot high and now they
appear to quickly gone down in ratings.
Councilmember Aplikowski stated the City uses URS as their engineering consultant
because they believe in their credibility.
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Ingerson Neighborhood Q&A
Pavement Management Meeting (PMP)
July 18, 2002; 7:00 p.m.
Page 5 of8
Comment: Other cities use independent firms to do their ratings. Why don't we do so as well?
Yes, it is true some cities to hirc independent firms to perform their road ratings. Not all
cities do this however. The City has decided they are comfortable with their engineer's
credibility.
Comment: Is it not true that this need for road improvement in our neighborhood is based on the
opinion of the engineer which may not be the same opinion as the residents. Maybe a less
pristine road would be safer because speed bumps could then be added and people would
probably drive slower. Please stop URS opinion statements and base your recommendations on
facts.
The engineering judgment is based on facts and science as well. We are here to explain
why this is our opinion and have a discussion with residents. URS has been hired to take on the
global responsibility to take care of the City.
Comment: As a resident, it is our responsibility as well to take care of the City. As an engineer
you are in a position where you can sway people based on your expertise and experience.
Two years ago this project was tabled because of resident opinions. These meetings are
set up to hear resident opinions.
Comment: According to the pavement index, in seems some roads are going downward in
ratings rather quickly. Some of these roads see very little traffic.
These ratings are being used as a tool and are not the only factor being used.
If it was done in 88, if we did an overlay now and put in a serpentine ditch wouldn't water still
improved just as much as a total reconstruction.
There are still some parts that would not allow water to get ditched as it should to collect
water. There are some exceptions. And no it is absolutely not required to redo the road today.
We could do something to a lesser degree to improve water quality.
Comment: It seems that natural drainage of the area will be problematic. Our yards need to
drain into the streets or they will be swamped. Driveways are a concern too.
Curbs will get rid of the current ponding on the properties. The top of the curb is
generally set at or below the current status of the curb and never goes above or you would
create a problem. Driveway aprons would be installed and would prevent any problems
with driveways. Five feet of the driveway would be blended in. Ingerson is currently flat
and would not foresee any problems there. A profile is drawn on each individual
driveway and grading is checked.
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~HILLS
Ingerson Neighborhood Q&A
Pavement Management Meeting (PMP)
July 18, 2002; 7:00 p.m.
Page 6 of8
Comment: Did the Rice Creek Watershed give any input into this project? Previously they
stated curb and gutter was the rose thing you could do.
Their generally philosophy is to go with rain gardens and vegetative soils. We have
changed our project plans to reflect their comments in regard to street widths, less pipe,
and rain gardens. This shows that comments received at these meetings are listened to
and incorporated.
Comment: The main concern is the safety on Ingerson Road. Children ride bicycles on the
road. Unless you are breaking on the hill, a car speed has the potential to get up to at least 40
m.p.h. It is the speed of the traffic and not so much the amount of traffic that is concerning.
Wouldn't making a street wider and smoother just increase the speed of the traffic.
Safety is always a concern on roadways and that is one of the reasons the City has agreed
to a narrower road width standard. Roads can be striped and curbed which tends to give
an effect the road is narrower than it actually is and tends to psychological make people
drive slower. Stop signs can be considered as well.
Comment: What happened to the water garden idea. Why not seal coat on street.
Water gardens are still in the discussion.
Seal coating is strictly a cosmetic fix. For some streets in worse shape it is a waste of
money.
Comment: How far do you dig into yards and how many trees would be damaged.
One foot to two feet behind curb is disturbed and sodding is generally done up to four
feet back. We do not anticipate any trees being disturbed. Some branches currently
extend out. Weare comfortable we can avoid any tree disturbances because they set back
off the road far enough.
Comment: The majority of the tree roots are in the top 6 inches of soil and if that soil were
disturbed it would probably kill that tree.
We haven't had that kind of experience with past projects and are careful not to damage
tre.es. The Fairview project had a fair amount of grading and did not experience any
problems.
Comment: When Rice Creek spoke at the last meeting they noted they are not a proponent of
curbs. We need to back off about saying curb and gutters are for the benefit of water quality
when the Rice Creek does not agree.
It is correct to state Rice Creek does not agree with curbs for water quality reasons.
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Ingerson Neighborhood Q&A
Pavement Management Meeting (pMP)
July 18, 2002; 7:00 p.m.
Page 7 of8
Comment: Has there been a recent water quality report completed and what are the numbers?
There has not been a report since last December. We will make sure the most recent
report will be available on the City's website. The most recent report did say the City's
measures were inadequate and attention should be given to that. There have been some
improvements but not was anticipated by DNR. Part of that is being addressed with
Council and steps are being taken.
Comment: Did that most recent report recommend a vortex chamber?
It did not get specific in any oue area. This can be an option for future discussion.
Comment: Many people on the lake have their own easement which is Fernwood channel. The
area association wrote a letter to the Mayor asking him to look at some way to treat the water.
Rice Creek Watershed performed a watershed reconnaissance of Lake Josephine which
indicated it should be treated. The City of Roseville has been working to clean up their side and
nOw Arden Hills must do the same.
Comment: It stated on the University of Minnesota website the #1 pollutant is the grass and
leaves decomposing bringing forth phosphorous. Any time water is speeded up it is going to
bring up the level of phosphorous into the lake.
All water tends to get to the lake the same way. If you have run-off it gets to the catch
basins and then to lake eventually. This is an opportunity to build a pond to meet NERP
goals. By building a pond of a certain size you can expect to catch a larger percentage of
pollutants. In general, the past resident consensus was to do minimal work at the
Fernwood channel.
Comment: If you change the grade so it flows all the way to Hamline why wouldn't you just
carry all the water down to Hamline.
We did look at that and it is very expensive and uses a very large pipe. The watershed
didn't like that option because we were working against the natural flow. The Femwood
channel would then become all backwater as well.
Comment: Maybe all the water from Carlton only could go to Hamline and that way you could
clean the water going into Josephine adequately.
That certainly is a possible option which can be explored. From an engineering point of
view it can be done. If Rice Creek is okay with it then we can certainly look at it.
~
~HILLS
Ingerson Neighborhood Q&A
Pavement Management Meeting (PMP)
July 18, 2002; 7:00 p.m.
Page80f8
Comment: Did the City contact each resident whose property was determined could handle a
rain garden and ask their opinion.
We did identify certain properties which could handle a rain garden. The City has not
approached these property owners but would ifthat option would be agreed upon.
Comment: It seems there is either a vel)' pristine road option or a low end road option with rain
gardens. Is the next effort in planning going to be to flush out those different options. It would
be helpful for the residents to have a exact picture of each option so they may make a better
educated decision.
That is part of our thought process. We owe it to everyone to get more detailed on the
project. The agenda of the September meeting could include this discussion. This
meeting was intended to get general feedback on what the residents want.
Comment: As a resident would you like input of our personal option ideas.
Yes, you are welcome to provide input on your particular option idea. This input can be
directed to Tom Moore.
Comment: The next meeting should start with a more property meeting notice. The flyer
appears to be misleading.
Councilmember Larson indicated this item will be addressed at Monday night's Council
meeting.
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~HILLS
Ingerson Neighborhood Q&A
Pavement Management Meeting (PMP)
August 8, 2002; 7;00 p.m.
Page 1 of 4
Comment: Does the 28' proposed road width include the outside of the curb.
Yes.
Comment: As a resident, I prefer surmountable curb VS. a barrier curb.
Comment: How wide is the curb for a surmountable curb?
30' from outside to outside.
Comment: What material would the driveway aprons be constructed oj?
The apron will be made of concrete which will be about 5'. Within reason, the driveways
will be matched up as exactly as possible.
Comment: Why can't you do a flat roadway all the way?
Water is not being collected then. The point of the curb is keep the water flowing along.
Comment: What is the reasoningfor using narrower roads?
The main reason was from community input. The consensus was to maintain the 28'.
City staff and engineering staff felt that 24' was the narrowest that was acceptable on a
low volume road. There is also less cost, disturbance, and run-off on those roads as well.
Comment: Is the engineer consultant proposing to do work on Fernwood.
The road is good and traffic is low. It is being proposed for work because the City is
taking a neighborhood approach. The potential benefits would be to narrow it and slide it
slightly to the east to create more green space in the channel area if that is desirable.
Comment: Would trees be disturbed.
Disturbance of trees is avoided as much as possible.
Comment: Who would absorb the costs if you redid Fernwood.
The residents on the road would be assessed as would everyone else who is located
within the project area.
Comment: What happens to people who live on corners as far as assessments. Would people be
assessed twice.
There is a formula developed so those residents living on comers do not get assessed
twice.
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~HILLS
Ingerson Neighborhood Q&A
Pavement Management Meeting (PMP)
August 8, 2002; 7:00 p.m.
Page 2 of 4
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Comment: If you completely redo Ingerson and overlay Fernwood, it would prevent the
possibility of corner residents on Fernwood being assessed now and at a later date if Fernwood
is done at a later time. This might also be a fiscally a smart move for the City as well.
Comment: Is the Hamline water improvement project going to be paid for by the City of Arden
Hills.
All water improvements will be paid for by the City. Anything to do with storm sewer is
all part of the storm water utility.
Comment: Have you indicated if organizations like the Bros. of the Elderly will be exempt?
Non-profits companies are not exempt and assessable at 100%. The residents are
assessable at a much lesser rate.
Comment: It sounds like there may be a consensus for surmountable curbs if we go do in fact go
with curbed roads.
Consensus was in fact received from those present for the surmountable curbs.
Comment: It seems to me that damage from plows on a surmountable curb is much easier to
repair.
Yes, that is true. The damage that would occur from a plow on a surmountable curb
would mostly be sod damage.
Comment: Why has the latest estimate of assessment per foot gone up $6 (now at $51) from the
last meeting.
The previous per foot assessment on this project was based on 28' widths which are
narrower than the current proposed. The past discussion was two years ago as well. The
previous assessment per foot was a quote and not officially set as the official assessment.
Comment: What is the cost of the Hamline improvement which involves the street being vacated.
The cost estimate would be possibly around $300 per foot which will be all City cost. If
trails were added it would possible be born from the park fund rather than the street fund.
Comment: How much increase in traffic ended up coming down Ingerson when you closed
Hamline off for your test.
A task force member present indicated it did increase from 400 to 618 cars a day. Dunlap
went up almost 200% from roughly 100 to nearly 300.
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Ingerson Neighborhood Q&A
Pavement Management Meeting (PMP)
August 8, 2002; 7:00 p.m.
Page 3 of 4
Comment: Could the water coming down Ingerson Road be channeled through an underground
system to the area is needs to be collected at (lower part of Ingerson Park).
From an engineering point of view it certainly is possible. Of course we would have to
look at grades to officially verify this possibility.
Comment: What is does NURP stand for.
National Urban Run-off Program which is a set of standards developed in the late '80s to
look at what could be done to improve water quality.
Comment: Would you expect the cost of the Fernwood Channel project be about $400,000.
No. It would be a City expense. Any water quality improvement is a City expense or
paid for by grants.
Comment: Where would you place the Grit Chamber if you were to use one in a roadway.
They would be placed where they are not visible somewhere under the roadway. All that
would be left would be the manhole cover.
Comment: How far down do you have to dig to place a Grit Chamber.
The actual chamber would be 6' high.
Comment: If you were to have a pond instead of a Grit Chamber would that need to vacuumed
out and if so would the surrounding habitat be greatly disturbed.
The pond would be designed so it would be easily accessible to cause the least amount of
damage as possible.
Comment: What is the main link to why you are proposing the Fernwood Channel project.
Because the City is using the neighborhood approach and will look at all issues when
improving a neighborhood.
Comment: How would you divert the water to west Hamline.
This idea was proposed at a former meeting. Engineering does not advocate that idea nor
does the watershed. This idea was listed to show it was at least considered.
Comment: In reviewing the Rice Creek Watershed Districts recommendations, it indicates street
sweeping should be done a minimum of 3 times a year. How often does the City sweep streets.
Twice a year - once in the spring and once in late summer, early fall.
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~HILLS
Ingerson Neighborhood Q&A
Pavement Management Meeting (PMP)
August 8, 2002; 7:00 p.m.
Page 4 of 4
Comment: For the Hamline trail proposal what type of material would be recommend for the
construction of the trail.
Bituminous would be recommended.
Comment: If there are opportunities to place curves to reduce speed in the road would this be
done.
We would generally not advocate placing too many curves. It will affect the amount of
green space.
Comment: Would you place a bicycle lane.
There is no room on the road to do so. The street would have to be widened to create a
bike lane.
Comment: If this project does progress and it is thought the entire project will take about 5
months, how would I get to my house during that 5 months.
Five months is the estimate for the entire project and does not mean the all roads in the
project will be tom up for a full 5 months. From the date the street is tom up, there is a 3
week timeline to return that street back to pavement. Not all landscaping, aprons, etc.
would necessarily be done within that 3 weeks but you would have the roadway back.
Comment: Will I always have access to my home.
Yes. You may have to park on the street for a day or two while work is done directly in
front of your driveway.
Comment: What is the process after this meeting.
A summary of the issues raised at these meetings will be drafted and sent to
neighborhood residents. Another meeting will be conducted to present the actual project
to residents with discussion and feedback again. The Council will then be presented with
the proj ect to make formal decisions.
Comment: Did an outside firm conduct a review of the street ratings.
The City engineering firm conducted the ratings.
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Karth Lake Area Q&A
Pavement Management Meeting (PMP)
July 24, 2002; 7:00 p.m.
Page I of2
Comment.- Are the present storm drains adequate?
Part of the project is to analyze those issues.
Comment_. Street drain infront of house leaves silt after draining Will my new driveway be tom
up if you do the streets?
Drainage will be addressed. The neighborhood is generally flat and that creates more
difficulty with drainageThe driveway would be restored if it is disturbed.
Comment: The streets that are{lXed leave a dip where the manholes are. Curb and gutter system
leaves bumps at the driveways.
Generally the design does not leave a recognizable dip. The intent is to be as close to the
surface as possible. The manholes that have a dip are probably from the street shifting.If
we reconstruct the curb system would be depressed to try to avoid the dips and bumps. In
mill and overlay we don t replacc curb and gutter.
Comment: How much would the assessments be per resident. Would we get the assessment costs
for all options?
$10-20 a foot for the residents for an overlay. Yes the costs will be projecled in advance.
Comment: Water collects in my back yard due to poor drainage in the street.
Part of the analysis is to &rrVey the whole neighborhood consider options such as creating
a subdrain or more slope in the street
Comment: What would maintenance costs be if we do nothing? That would cost the same over a
ten year period as mill and overlay.
Possibly in several years it could cost $2<f30,000 a year, $700 foot per street, by
patching. Yes the cost would be similar but with mill and overlay the street would be
much improved and not just patched and would be in better condition. The curbs and
drainage issues cannot be fixed bymill and overlay.
Comment: When our street was done with mill and overlay jagged cuts were sawed and then
patched. Can we avoid that? What about street lighting?
The cuts made are done as a stress reliever but it creates a poor look. It is usually done
right after the street is finished, mostly with concrete. It does not deteriorate the structure.
New pavcment is sawed with a straight line to avoid the patched look. Lighting is not
been done by the City.
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Karth Lake Area Q&A
Pavement Management Meeting (PMP)
July 24, 2002; 7:00 p.m.
Page2of2
Comment: What can be done with the uncontrolled traffic at intersections.
Possibilities would be narrowing the street and/or signage. There are a lot of techniques
to benefit the traffic problems.
Comment: Water treatment of runoff into Karth Lake is highly recommended.
Thank you for your comment.
Comment: Would like to see changingfrom assessments to property taxes.
Thank you for your comment.
Comment: Can we ask questions via the website?
Certainly if you think of something later you can utilize the website to ask questions. You
can access any staff and email them. We work at responding within 24 hours.
Comment: What about drainage or other issues relating only to a select area.
The City would respond to issues relating to only a few residents on an individual basis. .
Comment: It is difjicult to make an informed decision without knowing what the cost will be to
the home owner.
The projected costs will be on website as soon as they are available
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MEMORANDUM
DATE:
Agenda Item 1. e:,
November 6,2002
TO:
Joe Lynch, City Administrator
FROM:
Thomas J. Moore, Director of Operations & Maintenance
SUBJECT:
Replacement of the Three Water Meters that Monitor the Water
Flow from the City of Roseville to the City of Arden Hills
Backl!:round
Staff recently received a phone call from Mr. Dan Hansen, Utility Maintenance Supervisor for
the City of Roseville, informing us that one of three water meters that monitor the water sent
from the City of Roseville to the City of Arden Hills was broken. The three meter pits are
located at:
.
County Road D & Cleveland A venue
County Road D & Fairview Avenue/Lake Johanna Boulevard
Hamline Avenue & Hamline Avenue (south of Lift Station #8, in the Ingerson
neighborhood)
.
.
He indicated that the broken meter was 31 years old and it could not be repaired. Mr. Hansen
further indicated that the other two meters were of the same vintage and were showing signs of
failing. The City of Roseville can not accurately rcad the amount of water they are sending us,
thus they are estimating the amount, and billing us accordingly.
The 1968 Water Contract
A Contract for water service between the Village of Roseville and the Village of Arden Hills was
made and entered into on June 14, 1968. Section VIII, Capital Costs, states that all additional
capital costs incurred in Roseville or Arden Hills by reason of service to Arden Hills shall be
borne by Arden Hills.
EQuipment and Installation
City Staff and City of Roseville Staff agree that all three meters should be replaced at this time.
There will be an economy of savings if all three meters are purchased and installed at the same
time. In addition, the other two working meters are of the same vintage as the one that failed and
they both are showing signs of failing. Both City Staffs looked at and accepted bids from three
different meter vendors. The low bidder was Mid America Meter, Inc. of Minneapolis. The new
meters will be 8" ABB Mag meter Type S with grounding rings, ABB Logmaster enabled and
includes all necessary software. The new meters will be properly sized to fit our water lines,
which will allow us the ability to fill the South Water Tower for the first time since it was
constructed.
.
Memorandum, Replacement of the Three Water Meters that Monitor the Water Flow
From the City of Roseville to the City of Arden Hills
Page 2
Date: November 6, 2002
Since the South Water Tower regulates the water level in the North Water Tower, all of the
residents of the City of Arden Hills will benefit from the installation of three new 8" ABB Mag
meters. City staff should be able to provide a consistent water volume and flow rate on a year
round basis throughout the entire City.
Costs and Timeline
The cost of three 8" ABB Mag meters, including installation and set up, will be $25,000. The
cost for electrical and software installation will be $13,000. Final total cost for this project,
including sales tax, will be $38,000. Staff is recommending that the funds for this project come
out of the Water Utility Enterprise Fund. The current balance in this Fund as of September 30,
2002, was $523,515.
Installation will take ten working days. If approved tonight, work can begin the week of
November 18,2002.
Staff Recommendations
City Staff and the City of Roseville staff recommend the replacemcnt of the three water meters
that monitor the water flow from the City of Roseville to the City of Arden Hills at a cost not to
exceed $38,000. Staff also recommends that the funds for this project come out of the Water
. Utility Enterprise Fund.
.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
Agenda Item SA
November 4, 2002
TO:
Joe Lynch; City Administrator J
Thomas J, Moore; Director of OJ)erations & Maintenance~ . ~
Payment for Mr. Derrek Hames
FROM:
SUBJECT:
Backeround
At the August 12,2002 Council meeting, the Council unanimously voted to approve the
purchase and installation of 20 Park signs from Vacker Sign Company at a cost not to
exceed $42,500. Staff asked Mr. Derrek Hames, the designer of our City's logo, ifhe
would assist in this project. Mr. Hames accepted and provided the following;
. Visited five other cities and took pictures of their Park signage for comparison.
. Designed the Arden Hills Park signs.
. Created Park sign design prcsentation for Council review.
. Met with bid applicants to review technical specifications and logo requirements.
. Provided logo and color specifications to the winning bidder, Vacker Sign
Company.
Staff Recommendations
Staffrecommends the payment of$475.00 to Mr. Derrek Hames for his work in the
development ofthe new Arden Hills Park Signage and that this money is taken out ofthe
Park Fund.
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~~HILLS
MEMORANDUM
DATE:
Agenda Item 8B
November 6, 2002
TO:
Joe Lynch, City Administrator -rL
Thomas J. Moore, Director of Operations & Maintenance I ~. ~
FROM:
SUBJECT:
Replacement of the Three Water Meters that Monitor the Water
Flow from the City of Roseville to the City of Arden Hills
Backl!round
Staff recently received a phone call from Mr. Dan Hansen, Utility Maintenance Supervisor for
the City of Roseville, informing us that one of three water meters that monitor the water sent
from the City of Roseville to the City of Arden Hills was broken. The three meter pits are
located at:
. County Road D & Cleveland Avenue
· County Road D & Fairview Avenue/Lake Johanna Boulevard
· Hamline Avenue & Hamline Avenue (south of Lift Station #8, in the Ingerson
neighborhood)
He indicated that the broken meter was 31 years old and it could not be repaired. Mr. Hansen
further indicated that the other two meters were of the same vintage and were showing signs of
failing. The City of Roseville can not accurately read the amount of water they are sending us,
thus they are estimating the amount, and billing us accordingly.
The 1968 Water Contract
A Contract for water service between the Village of Rose vi lie and the Village of Arden Hills was
made and entered into on June 14, 1968. Section VIII, Capital Costs, states that all additional
capital costs incurred in Roseville or Arden Hills by reason of service to Arden Hills shall be
borne by Arden Hills.
Equipment and Installation
City Staff and City of Roseville Staff agree that all three meters should be replaced at this time.
There will be an economy of savings if all three meters are purchased and installed at the same
time. hI addition, the other two working meters are of the samc vintage as the one that failed and
they both are showing signs of failing.; Both City Staffs looked at and accepted bids from three
different meter vendors. The low bidder was Mid America Meter, Inc. of Minneapolis. The new
Memorandum, Replacement of the Three Water Meters that Monitor the Water Flow
From the City ofRoseville to the City of Arden Hills
Page 2
. Date: November 6, 2002
meters will be 8" ABB Mag meter Type S with grounding rings, ABB Logmaster enabled and
includes all necessary software. The new meters will be properly sized to fit our water lines,
which will allow us the ability to fill the South Water Tower for the first time since it was
constructed.
Since the South Water Tower regulates the water level in the North Water Tower, all of the
residents of the City of Arden Hills will benefit from the installation of three new 8" ABB Mag
meters. City staff should be able to provide a consistent water volume and flow rate on a year
round basis throughout the entire City.
Costs and Timeline
The cost of three 8" ABB Mag metcrs, including installation and set up, will be $25,000. The
cost for electrical and software installation will be $13,000. Final total cost for this project,
including sales tax, will be $38,000. Staff is recommending that the funds for this project come
out of the Water Utility Enterprise Fund. The current balance in this Fund as of September 30,
2002, was $523,515.
Installation will take ten working days. If approved tonight, work can begin the weck of
November 18, 2002.
.
Staff Recommendations
City Staff and the City of Roseville staff recommend the replacement of the three water meters
that monitor the water flow from the City of Roseville to the City of Arden Hills at a cost not to
exceed $38,000. Staff also recommends that the funds for this project come out of the Water
Utility Enterprise Fund.
.
HP Laser Jet
3200
ri~......@
~:!
lit HP LASERJET 3200
NOV-15-2002 9.43AM
i n v e n t
Fax Call Report
Job Date Time Type I dent Hi cat ion Duration Pages Result
573 ll/15/2002 9:35:25AM Send 9.7634219511 1:13 2 OK
574 11115/2002 9:36:43AM Send 9.6516286833 I: 02 2 OK
575 11115/2002 9:37:51AM Send 9.7637060891 0:44 2 OK
576 11115/2002 9:3841AM Send 9.6516333846 " : 10 2 OK
577 11115/2002 9.39 57AM Send 9.651228219] I: 19 2 OK
578 11115/2002 9: 41: 31AM Send 9.6512279371 0:55 2 OK
579 1lI15/2002 9:42:32AM Send 9.6514821262 0:42 2 OK
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