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HomeMy WebLinkAboutCCP 11-12-2002 ~ ~HILLS Arden Hills City Council REGULAR TUESDAY, November 12, 2002 City Philosophy e of uali services throu h the innovative and Mayor Dennis Probst .~,':ncil Members Beverly Aplikowski David Grant Gregg Larson Lois Rem To rovide a basic and necess 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634,5120 osefill use ofresources. Amended Agenda City Council Meeting Convenes 7:00 PM Call to Order 1. AGENDA 2, MINUTES A. October 28, 2002 Council B. November 6, 2002 Council SPECIAL CONSENT CALENDAR ,A. Claims and Payroll B. 2002 2nd Payment: 2002 PMP Hunters Court/Waldon Place: T.S. Schifsky C. 2002 2nd Payment: Sewer and Watennain Rehabilitation Project: Visu-Sewer Clean & Seal D. Resolution No, 02-58: Approving the 2002 Technology Master Plan 4. PUBLIC INQmRIES/INFORMATIONAL 5, PUBLIC HEARINGS / None 7:00 Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Public InquirieslInformational is an opportunity for citizens to bring to the CounCil's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief sunnnary of the speCific item being addressed to the Council. To allow adequate time for each. person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 6. COMMUNITY SERVICES A. Planning Case No. 02-25: GUIDANT Preliminary Plat and PUD B, Planning Case 01-30: Nelson PUD Extension 7. OPERATIONS & MAINTENANCE A. Resolntlon No. 02-59: Receiving the Feasibility Study ofKarth Lake East and Ingerson Neighborhoods 2003 PMP B, Water Meter Replacement 8, ADMINISTRATION A. Payment for Derrek Hames CITY COUNCIL REPORTS A. Council Member Grant B. Council Member Larson C. Council Member Aplikowski D, Council Member Rem E. Mayor Probst TCAAI': Twin Cities Army Ammunition Plant PMP: Pavement Management Plan PTRC: Parks, Trails and Recreation Committee Arden Hills City Council Agenda November 12, 2002 Page 2 Aaron Parrish Thomas Moore Greg Brown Thomas Moore Joe Lynch Tom Moore ---.-~ l-- HP Laser Jet 3200 .:iP LASERJET 3200 NOV-8-2002 8:50AM i n v e n t Fax Call Report Job Date Time Type Identification Duration Pages Result 466 111 8/2002 840 45AM Send 9.7634219511 1: 38 3 OK 467 1lI 8/2002 8:42.29AM Send 9.6516286833 1: 21 3 OK 468 1lI 8/2002 8 43:56AM Send 9.7637060891 1:10 3 OK 469 11/ 8/2002 8 :4511AM Send 9.6516333846 1: 29 3 OK 470 11/ 8/2002 8'46:45AM Send 9.6512282191 1: 28 3 OK 471 11/ 8/2002 8:48: 18AM Send 9.6512279371 0:54 3 OK 472 11/ 8/2002 8.49:17AM Send 9.6514821262 0:54 3 OK . . ~ ~LS Arden Hills City Council REGULAR TUESDAY, November 12, 2002 City Philosophy To rovide a basic and necessa sea e of uali services thrau h the irmovative and Mayor Dennis Probst ~ouncil Members Beverly Aplikowski David Grant Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 oseful use of resources. Agenda City Council Meeting Convenes 7:00 PM Call to Order 1. AGENDA 2. MINUTES A. October 28, 2002 Council B. November 6, 2002 Council SPECIAL 3, CONSENT CALENDAR A, Claims and Payroll B. 2002 2nd Payment: 2002 PMP Hunters CourVWaldon Place: T.S. Schifsky C. 2002 2nd Payment: Sewer and Watermain Rehabilitation Project: Visu-Sewer Clean & Seal D. Resolution No. 02-58: Approving the 2002 Technology Master Plan 4. PUBLIC INQUlRIESIINFORMATIONAL S. PUBLIC HEARINGS None 7:00 Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Puhlie InquirieslInformatlonal is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your uame and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their connnents to three (3) minutes. Written docwnents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. File Copy 6. COMMUNITY SERVICES A. Planning Case No. 02-25: GUIDANT Preliminary Plat and PUD B. Planning Case 01-30: Nelson PUD Extension 7, OPERATIONS & MAINTENANCE A. Resolution No. 02-59: Receiving the Feasibility Study ofKarth Lake East and Ingerson Neighborhoods 2003 PMP 8. ADMINISTRATION A. Payment for Derrek Hames CITY COUNCIL REPORTS A. Council Member Grant B. Council Member Larson C. Council Member Aplikowski D. Council Member Rem E. Mayor Probst TCAAP: Twin Cities Army Ammunition Plant PMP: Pavement Management Plan PTRC: Parks, Trails and Recreation Committee Arden Hills City Council Agenda November 12, 2002 Page 2 Aaron Parrish Tom Moore Greg Brown Joe Lynch Tom Moore '''', . . . ~ ~HILLS MEETING MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 6, 2002, 6:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDEWROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the Special City Council meeting at 6:00 p.rn. Present: Mayor Dennis Probst, Council Members Beverly Aplikowski, and Lois Rem. Absent: David Grant Also present: CitY Administrator, Joe Lynch; PersonnefDirector/Deputy Clerk Cynthia Young; Accountant Terry Post. 1. 2002 Municipal Election Canvass Mayor Probst announced the canvass of the 2002 Municipal Election Canvass, Ms. Young presented the 2002 Municipal Election results as found in the staff report. Ms, Young thanked Office Support Specialist Jackie Gritz for the work she did as the Election Assistant. Councilmember Larson commended staff on a fine job regarding the 2002 election process, MOTION: Councilmember Larson made a motion and Councilmember Rem seconded to adopt Resolution No. 02- 57 Certifying the 2002 Municipal Election Canvass. (Motion Passed 4-0.) Councilmember Aplikowski commended Mayor Probst regarding a fine race. ",.\ ARDEN HILLS SPECIAL CITY COUNCIL MEETING MINUTES November 6,2002 Mayor Probst adjourned the Special City Council Meeting at 6:05 p.m. Dennis Probst Mayor Joe Lynch City Administrator 2 . . . . . . ~ ~HILLS MEETING MINUTES Draft CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING . MONDAY, OCTOBER 28,2002,7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the Regular City Council meeting at 7:02 p.m. Present: Mayor Dennis Probst, Council Members Beverly Aplikowski, David Grant, Gregg Larson, and Council Member Rem. Absent: None. Also present were City Administrator, Joe Lynch; Director of Community Services, Aaron Parrish; City Planner, Peter Hellegers; Director of Operations and Maintenance, Thomas Moore; City Engineer, Greg Brown; Deputy Clerk, Cynthia Young; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Council Member Rem added Item 4B, the amendment of the Ordinance regarding 2001 County Road D. Mr. Lynch added under Administration, Distinguished Service Award to Michael McKinney. MOTION: Council Member Aplikowski moved and Council Member Rem seconded a motion to adopt the agenda for the October 28, 2002, Regular City Council meeting. The motion carried unanimously (5-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 2 . 2. APPROVAL OF MINUTES A. September 30, 2002 SPECIAL Meeting B, October 15,2002 Council Meeting Council Member Grant requested the following changes: None Council Member Larson requested the following changes: September 30, 2002 Special City Council Meeting, Page 3, last paragraph, second sentence, should read: "This was indicated as one of the previous high points of the lake but not to the normal water level of the lake, which was 929' as determined by the DNR." October 15, 2002 City Council Meeting, Page 4, second paragraph from the bottom should read: "Council Member Larson suggested reducing the pumping by one-half the volume, which would still allow the City to address..." Council Member Aplikowski requested the following changes: None. . Council Member Rem requested the following changes: October 15, 2002 City Council Meeting, Page 3, Pat Kramer change to Pat Krenn. Page 7, second motion, change Sharon Klumm, to Sharon Klump. Page 10, under Council Reports, her report should read: "Council Member Rem stated there was a recent article in the Pioneer Press that included a comment on her membership on the TCAAP and RAB and requested clarification of this comment." Mayor Probst requested the following changes: October 15, 2002 City Council Meeting, Page 7, he requested staff check the first two motions for accuracy. MOTION: Council Member Aplikowski moved and Council Member Larson seconded a motion to approve the September 30, 2002 SPECIAL Meeting and October 15, 2002 Council Meeting Minutes as amended, The motion carried unanimously (5-0). 3. CONSENT CALENDAR A. Claims and Payroll . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 3 MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein, The motion carried unanimously (5-0), 4. PUBLIC INQUIRIES/INFORMATIONAL Mayor Probst invited any public comments that were not on the agenda. There were no public comments. A. 2002 Election Update Ms. Young presented an update on the 2002 Election. B. 2001 County Road D Mr. Parrish reviewed a proposed Ordinance regarding 200 I County Road D, allowing a detached garage to be setback the same distance as the principal structure. Helen Harrine:ton. 2001 County Road D, stated the variance of 10 feet from the property line to the garage situates the garage in the middle of her back yard, which would take away a portion of her lot. She noted the 10-foot property line was detrimental to their neighborhood. She requested the Ordinance be amended before it snowed, so they could get the garage built before winter. Mayor Probst suggested they waive the application requirements and have this issue go to the Planning Commission next week, then a public hearing at the November 121h City Council Meeting. The City Attorney stated generally, in order to amend an Ordinance, they needed to have a public hearing to resolve any issues that might come up. He indicated Mayor Probst's suggestion was the proper procedure. Gerred, contractor, stated they discovered the setback issue when he applied for a demolition permit with the City. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 4 . The City Attorney suggested if the property owner wanted to, they could construct the foundation of the slab as a driveway apron, with the understanding there was no variance or text amendment to do the garage construction until the Council approved it. Mayor Probst suggested having a Special Meeting at a Council Work Session to discuss this. MOTION: Council Member Larson moved and Council Member Grant seconded a motion to schedule a Special Council Meeting of on November 18,2002 to review this variance. Kathv Callahan, 2009 County Road D, asked if all of the residents would have to go through a variance if they had a situation similar to this. Mayor Probst replied that was correct unless the Ordinance was amended, which then would apply Citywide. Mayor Probst requested a friendly amendment to waive the normal time and have . the Planning Commission review this next week. Council Members Larson and Grant accepted the friendly amendment. The motion carried unanimously (5-0). C. Karth Lake Pumping Mr, Brown stated URS and City staff had continued to monitor the Karth Lake pumping system and had the following findings: The Sanitary Sewer Pipes were televised along Wyncrest Court and were found in very good conditions. There were no signs of backups or clogs, The Storm Sewer main along Wyncrest Court was found to be in good condition with a few minor openings at joints. The existing storm sewer pipe located along the east property line of 1295 Wyncrest Court was found to be dry with signs that it was being used by animals for dens, Dave Scherbel noted no visual evidence of moisture present and no signs of past moisture problems were evident in Ms, Jacobsen's home at 1985 Wyncrest Court. A visual survey of the pond adjacent to the CuI de Sac indicated approximately l!2-inch rise from previous check on October 15,2002. The level of Karth Lake . was surveyed on October 28,2002 at elevation, which represented a 1.9-foot drop in the lake level from the beginning of pumping. He noted based upon the . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 5 elevation surveys, pipe televising, home inspection and the hydraulics of water conveyance, systems there was no evidence that the pumping activities had adversely affected the neighborhoods downstream of the Wyncrest Court cul-de- sac. MOTION: Council Member Rem moved and Council Member Larson seconded a motion to cease pumping starting today and to return the pumping equipment. Garv Gerdinl!:. 1236 Karth Lake Drive, stated it was originally approved to pump down the lake and he understood there were no problems due to the pumping. He asked what had changed and he requested they continue to pump as originally agreed upon. Ron Hal!:kull. 1289 Karth Lake Circle, stated he was in favor of suspending the pumping. He noted they had now gone through this three times. He stated this was not a valid problem in his mind. He noted the level of the lake right now seemed to be a nice level to be maintained. He stated the oak trees were not underwater now. He stated he was pleased to see the pumping stopped. He requested if there were further discussion regarding this in the future, that they really research the problem and determine ifit really solved the problem. Pat Krenn. 1230 Wvncrest Court, stated the level of his pond had stopped going down and the level of Karth Lake was down two feet and it had stayed at two feet. Thomas Resha, 1320 Wvnridl!:e Drive, noted he had been experiencing high humidity in his home and his dehumidifier had been running constantly. He stated he did not know if it was due to the pumping, but they had not had this problem in the past. Charles Amble, 1211 Amble Road, stated the first notice he received about the pumping was on a Friday night and the meeting was on Monday morning. He stated no one had explained as to why they were doing this, He noted the arguments he heard were concerns that there were no outlets on Karth Lake. He noted this was not an issue. He stated one resident had complained that her retaining wall was in the lake, He asked if this was not due to poor judgment by building the retaining wall where it was. He stated another issue was a resident complaining about his IOO-year old tree being in the lake. He noted the tree had ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 6 . been in the lake many times in the past as it would be in the future and it was still alive. He indicated he did not like the City spending his tax money for no reason, Shih-Pan Yen. 1116 Amble Drive, stated two feet or four feet of pumping down was not the issue. He noted the issue was what the shoreline of Karth Lake should be. He stated the issue was a financial one and he agreed with Mr. Amble and asked why he, as a taxpayer, was paying for the pumping of the lake. Ms. Jacobsen. 1295 Wvncrest Court, explained why she had requested the pumping of Karth Lake be stopped. She stated since they had stopped pumping the lake, she has not had any moisture issues in her basement. She stated however, she still had odor problems at times. She noted she did not know where the problem came from, but indicated it was not right to move a problem from point A to Point B. She stated there was another side of the lake that had been affected by the pumping of the lake, She noted they had not been given notice of the pumping originally, or they would have had a room full of residents opposed to it. Susan Johnson. 1220 Karth Lake Drive, noted she probably had the home that . was closest to the lake and noted when her retaining wall was built, they had a lot ofland between the lake and retaining wall and now, they had no land between the lake and the retaining wall. She stated they had erosion problems and they were in danger of having their house fall into the lake if the lake rose any higher. She stated her home was currently four feet from the retaining wall. She stated when the house was built there was a lot of land between the house and the lake and for whatever reason, the lake had risen, She noted for 22 years her home had never been threatened, but now it was. She stated they were not trying to put their problems on another neighborhood and felt that they had accomplished a temporary solution at this time, but requested a permanent solution. Mike Enz. 1228 Karth Lake Drive, stated the lake was higher than it had ever been in 48 years. He stated he did not know why the lake had risen to this level. He indicated there had to be a solution to this problem that would make everyone happy. He noted if this were a problem that was going to continue, even the people on the high side of Karth Lake would have erosion problems. He stated his property value went down $40,000 when the lake went up this summer. He noted the City's tax base would go down with the property values. He stated anyone . contributing to this problem had to contribute to the solution, ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 7 . Cesar Farell. 449 Amble Drive, stated they had built their home in 1979 and indicated this was the highest lake level ever. He stated he had two oaks in the water that were going to die, He requested the history of how this developed. A resident stated he sympathized with the people on the east side of the lake, but requested they get the water level down to the DNR's suggestion. He noted the raising water level was from all of the storm sewers that flowed into the lake. He requested they come up with a permanent solution to this problem. He stated he was not against the pumping situation, but he took exception to the method of paying for this by only assessing the people who owned property on the lake, Council Member Aplikowski noted she was going to vote to stop the pumping because she believed they rushed into it without looking at all of the solutions. She stated they needed to have a permanent solution. She stated she understood the homes were not in danger and most of the oak trees were out of the water. She noted the DNR did not say they had to pump four feet, but they could pump up to four feet. . Council Member Grant stated he was going to vote to stop the pumping, He stated they realized there was a problem and what they had pumped, had brought the lake water level down to a manageable level. He noted there were no homes in danger at this time. He stated he believed they had rushed into this and indicated they needed more time to look at all of the options and solutions. . Council Member Larson stated they had heard a great variety of things about the lake, but he believed the Council did not have sufficient information to continue the pumping. He noted the Mrs. Johnson's home was no longer threatened and indicated the situation on Karth Lake was not that much different than other lakes in the City, He stated the reason for pumping was that the lake level was threatening a home, but that home was no longer threatened and now they needed to reevaluate how far they should continue to pump. He noted the fact that they had pumped down two feet was sufficient right now and he was comfortable with stopping the pumping. He indicated in the future, they needed to have some cost sharing and they needed to have a certain height that pumping would begin again. He noted they needed a lot more information to make an informed decision. He indicated the City should monitor the lake levels on Karth Lake and then make a decision. He stated he believed they had gone far enough with the pumping at this time. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 8 . Mayor Probst stated the decision made to proceed with the pumping was the best one from the information they had at the time. He stated he continued to support taking the lake down to the level that was previously agreed to and noted he believed they would continue to have issues with home damage and erosion, He noted attempting to save the oak trees was a worthwhile effort and added to the quality of life in the City. He indicated there was also a City park on the lake and noted it was the City's duty to maintain the park for an residents. He stated in his opinion, they appeared to be stopping this due to a coincidence with Mrs. Jacobsen's home, He noted the problem was not going to go away and he supported a permanent solution to this, He noted he would not be supporting the motion. Council Member Larson noted he was in agreement with Mayor Probst in that he did not believe the facts showed that the pumping was affecting Mrs. Jacobsen's home, but indicated they needed to have more information and to come up with a permanent solution. . Council Member Aplikowski agreed with Council Member Larson's comment. The motion carried (4-1). (Mayor Probst) MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to direct staff to begin coJJecting information and to come back with a feasibility study sometime over the winter with a more permanent solution to this problem other than just pumping. The motion carried unanimously (5- 0), Mayor Probst recessed the meeting at 8:58 p.m. and reconvened the meeting at 9:05 p.m. 5. PUBLIC HEARINGS None. COMMUNITY SERVICES . 6. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 9 A. Planning Case No. 02-26: OPPIDAN Variance Request Mr. Hellegers eXplained the applicant was requesting an amendment to a previously approved Master and Final Planned Unit Development for the purpose of a 4,500 square foot expansion to the rear of Shannon Square Shopping Center. He stated the Planning Commission recommended that the proposed Master and Final Plan Planned Unit Development amendment be approved with conditions as set forth in the staffs report dated October 24, 2002. Paul Tucci, OPllidan, stated they were requesting the worst-case scenario. He indicated they were informed just a couple of days before the Council meeting, where they made their original request, that the relocation of Now Sports was their responsibility. He noted they had decided at that time to come back to the Council with this variance request He noted the landscaping plan would be increased and they had been working with Ramsey County about the traffic impact He stated they had received a table with administrative authorization from Rice Creek Watershed District and everything had been submitted. He added this should be wrapped up by the end of this week or early next week. He noted their goal if everything was approved, was to demolish the current building that Now Sports was in next spring, and then begin the construction of the Cub Foods building, He noted they would be building the new Now Sports building throughout the winter. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve Planning Case No. 02-25: Oppidan Variance Request with conditions as outlined in the staffs October 24, 2002 report, The motion carried unanimously (5-0), B. Resolution No. 02-56: TCAPP Advisory Panel Appointments Mr, Parrish stated he reviewed the Resolution for the TCAAP Advisory Panel Appointments and noted they were still waiting on the Mounds View official representative along with representatives from both Senator's offices. He indicated the first meeting of the Advisory Panel was tentatively set for November 19,2002. Council Member Grant requested they have the seventh person on the Planning Commission remain as undesignated. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 10 . MOTION: Council Member Aplikowski moved and Council Member Larson seconded a motion to approve Resolution 02-56: TCAAP Planning Advisory Panel Appointments, including the seventh member of the Planning Commission remain as undesignated, The motion carried unanimously (5-0). C. Fireworks Ordinance No. 342 Mr. Parrish presented the revised fireworks Ordinance based on the Council's comments at their September 20, 2002 meeting. Council Member Larson requested they add in Section 370,02, that they should have a specific time for submission of the application in advance of the event in order to allow time for the required inspection. He suggested three weeks to one month. Mr. Parrish suggested inserting 30 days in advance of the event be added to the end of Section A. MOTION: Council Member Larson moved and Council Member . Aplikowski seconded a motion to adopt Ordinance No. 342, An Ordinance ModifYing Chapter 3 of the City Code Regulating Fireworks with addition of amended language as suggested by the Director of Community Services, The motion carried unanimously (5-0). MOTION: Council Member Larson moved Aplikowski seconded a motion to approve the ordinance summary, unanimously (5-0). and Council Member adopt the resolution to The motion carried D. TCAAP Update Mr. Parrish stated the next Development Team Meeting will take place on October 29,2002 with the focus of the discussion on an update on Phase I planning being completed by DSU. He indicated letters had been sent to Community Representatives indicating their appointment of the Advisory Panel. He presented for the Council's reference excerpts of the TCAAP Framework Plan. He stated . DSU had prepared a draft newsletter for distribution to the community, . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 11 7. OPERATIONS AND MAINTENANCE None. 8. ADMINISTRATION A. New Contract for Landscaping of City Hall Property Mr. Lynch stated the former contractor did not supply the correct amount, type, or proper maintenance for the landscaping in conjunction with the construction of the New City Hall building, The former contractor was given a deadline in which to correct all landscaping issues and supply the necessary documentation, or the City indicated it would hire a different contractor to fulfill the contract. The former contractor did not meet the deadline and the City had obtained two bids to finish the landscaping at City Hall per the original contract. Staff had received two bids. Staff recommended accepting the bid for the landscaping items from Margolis Company in the amount of $16,962. Staff also recommended accepting the bid from Minnesota Native Landscapes for the restoration of native grasses and wild flowers in the amount of $11,650 and wait on the decision for the site preparation bum and the second spray application. Staff further recommended the Council utilize the existing funds, which were formerly designated to pay for the completion of the original contract funds. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to accept the bid from Margolis Company in the amount of $16,962 and the bid from Minnesota Native Landscapes in the amount of $11,650 to be taken from the existing funds, which were formerly designed to pay for the completion of the original contract funds, The motion carried unanimously (5-0). D. Mike McKinney Distinguished Service Award Mayor Probst read a plaque for a Distinguished Service Award, which would be presented to Mike McKinney for his 31 years of service to the City of Arden Hills, 10. CITY COUNCIL REPORTS ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 12 . Council Member Grant had no comments. Council Member Larson stated he wanted to discuss the recycling in the City, He noted the City had a substantial recycling fund that could only be used for recycling and asked if they should use some of that money to subsidize what residents were paying for recycling. He asked if the Council would be willing to have stafflook into the cost of providing the residents with a plastic container for their recyclable materials. Council Member Aplikowski requested staff come up with more than one type of container for the recycling, After discussion, the Council directed staff to research types of containers for recycling. Council Member Larson noted there would be no Winter Recreational Guide this year, but instead they would be relying on flyers, newsletters, and publishing on . the City's web page. Council Member Aplikowski requested they postpone the discussion on the AMM and LMC Policy to the next Council meeting. Council Member Rem asked for clarification about a comment made at Workshop regarding the sign Ordinance. Mayor Probst noted by law there were not suppose to be signs in the public right-of-way. Mayor Probst noted there was a summit scheduled for Wednesday from 5:00 p.m. to 8:00 p.m, regarding smart growth and the 1-35W Coalition. He reminded the residents to get out and vote on November 5. RECESS Mayor Probst adjourned the Regular City Council Meeting at 10:03 p.rn. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 28, 2002 13 Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, November 11, 2002 at 7:00 p.m. at the Arden Hills Council Chambers, . e e ~ ~ EN HILLS MEMORANDUM DATE: November 6, 2002 TO: Agenda Item 3.A Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem FROM: Terry Post, City Accountant SUBJECT: Claims and Payroll Attached: Claims Payroll for period 10/19/02 - 11101102 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/12/02 COUNCIL MEETING PAGEIOF2 . CLAIMS PAID SINCE LAST COUNCIL MEETING f10/28/021 .. ..t~#.TIv..t~ij;(:tg}f. .V..&fu:ili.......... ... ...'.,........ ... ... ... ...... ... ......... ... .AliAA1M...l... (iO'Mm&:t5 ... .., ..... 22019 10125102 MRP A Annual COnference 300.00 MRP A Annual State Conf- T. Moore 22020 10128102 Joe Moonf'V 299.65 Mike McKinnev Retirement Gift-Reimb 22021 10/28/02 Frank's 332.02 Gin~erbread Kit's for Afterschool Classes 22022 10128/02 Yvonne Bushnell 137.50 Kits for Breakfastw/Santa 22023 10/28/02 Xcel Enei'i:>v 1,792.47 September Service 22024 11104/02 Affmin, Plus Federal Credit Union 4,958.87 First November PaVIoll 22025 11104/02 leMA Retirement Trust - 457 1,833.77 First November PaYToll 22026 11104/02 Fortis Benefits 333.37 November-L TD 22027 11104102 Fortis Benefits 303.15 November-STD 22028 11104102 Oent of Admin-State of MN 1,504.89 Phone Service 22029 11106/02 Susan Petersen 31.00 Refund-HOODS Hotshots 22030 11106/02 DofM 175.00 MPW A 2002 Fall Conference- T. Moore 22031 11106102 I.U.O.E. Local 49 Frinl!e Benefit Fund 13,200.00 Insurance 12/01-02/03-Barn:aininl! Unit 22032 11106/02 E-Z Rec"clin<J, Ine 4,855.00 Curbside Recvclinl! Service-October Subtotal - Paid Claims 30,056.69 Paid Claims From Above - 30,056.69 e Add Unpaid Claims. Page 2 of 2 - 59.821.64 Total Accounts Payable Clahris for Council Approval, 1] 112102 - 89,878.33 Note: Checks for unpaid claims totaling $130,988.45 were mailed on October 29, 2002 after approval at the October 28, 2002 Council Meeting. They were check numbers 21961 -22018. This sequence corresponds to unpaid temporary numbers TO I ~ T5 8. Check numbers 21959 - 21960 were used for alignment. ..od"'.............yoblol......J e . . CITY m' ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/12/02 COUNCIL MEETING PAGE20F2 UNPAID CLAIMS REGISTER: I r~~' 1 ~k.Mr)!1 VEiiji",iC ..............""'/1 'AKloom> l tOM~itNls>.. . ...........,.,.,><<"'11 T\ 11/13/02 Accurate Press, Inc. 873,84 Oct NewsletterlElectibn/BlM Dent Postcards T2 11/IJ/02 Advanta9"c P~er 217.09 Tissue-Citv Hall T3 11/13/02 Animal Control Services 960.40 DOQ/Cat EnfOTcement-Oct T4 11/lJ/02 Aramark Uniform Services 26,97 RUt;': Service 10/29 T5 11/13/02 Biffs, Inc. 301.14 Portable Toilets-Parks-October T6 11 /13/02 Boyer Ford Trucks 35,\4 Parts #2~Parks T7 11/IJ/02 Corporate ~ess 325.66 Office SunnliesiEnv~es/Paner T8 11/lJ/02 Coverall of the Twin Cities, Inc. \,238.60 Janitorial C1eaniIl~ Scrvice-CH T9 11/lJ/02 Diamond V~el PaintS 714,62 Traffic Paint-Line Painter Rental no l1/ll/02 Fobbe Contractin" \,190.00 Wet Tap-New ~drant-Hwv 96/Hamline Ave T11/TI2 lI/lJ/02 FrattaUoile's Hardware \72.55 Sh-;;;; Supplies Tll 11/lJ/02 G.K. Landscape Supplies, Inc. \91.70 Mulch-Parks T14 11/13/02 Gammell, Keimeth 21.38 2_Cables_Reimbursement T15 11 /1J/02 Glenwood Imdewood 36.42 Sn~ater-CH-October T16 11/lJ102 Grainger, Inc. 28.22 T;m;- Disoenser T17 11/lJ/02 HarMaT Lock & Service Center 141.75 M. McKinnev Retirement Pl~{lue T18 11/lJ102 ICMA 573.62 Pre-Paid 2003 Membershio TI9 11/ll/02 Kath Auto Parts 331.51 Filters for V chicles TZO 11/lJ/02 lake Countrv Chapter 50.00 Seminar 12/19-E. Nordeen TZ\ 11/ll/02 Midwest Asnhalt Corporation 1,575.40 Road Repair Materials T22 11 /lJ/02 Moore, Thomas 383.97 Milea~elExnense Reimbursement T23 11/13/02 Muska Liuh~ 39.94 Liuhts-P~ Hockev Rink TZ4 11/lJ/02 Nextel Conununications 459.79 Cellular Phone Service 1'25 1\/13/02 Olson, Michelle 79.55 Mileall'e/Expense Reimbursement 1'26 11/13102 Orkin Pest Control 69.23 November Service T27 11/lJ/02 Pace Analvtical 389,00 Water Testing-October T28 11 /lJ/02 Post, T crrance 44.57 Mileage/Expense Reimbursement 1'29 11/13102 Purchase Power 680.27 Postage-Meter no 11/lJ/02 Scherer Bros. Lumber Co. 9.46 S;;;;Plies TlI \1/lJ/02 Schifskv, Mike 60.10 2002 Uniform Purchase T32 11 /13/02 Stanton Group 100.00 FSA Admin Fees-October T33 11/lJ/02 TifficSaver Off-Site Secretarial 205.00 Rec Sec-CC-IO/28 T34 11/ll102 Twin City Filter Service, Inc. 29.06 Alum Mesh Filters-Shan HV AC T35 11/lJ/02 United Rentals ~ Tech, Inc 196.45 Karth Lake Pumninu-Barricades T36 11/13/02 University of Minnesota 95.00 Pre-Paid TraininlJ-T. Moore T37 11113/02 URS 47,538.29 "'&Ptember Encineerinu Fees T38 1\ /lJ/02 West Weld 388.\3 Shop Supplies T39 I 11113102 I Young, Cyntllla I 47.82 , Mileage!Expense Reimbursement I I II Total- Unpaid Oahns - 59,821.64 I ....l.ylo<<o"""p.,.b1ol,..inI>l . -' -' o l>:N ~e ii:~ ~ l>:';' W'" mO ~~ Wci >~ 0", z;;;; I- ~ '" ~ l>: .~ -"' u._ '" -' -' 50 z W C l>: <I: u. o ~ o M '" .. '" ~ f;.; 8 0 00 ~ :.:ti Iii 0 ~ ~ 0 " " N :-:,;.;;: .)S ~ 0; :.f":>. '.~ .. M ':'!'l- ~ .~ :c ~ ~ ~ ~ ::-;... ~ 00 ~ :.I';<. 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'<i :p. <: u @) 0 0 00 0 . .,," l "' :E' ~ 0 i:l is " il en . H 0. ~ ~ 0 ::E :~. ~ '" <: <: :9 I,~ ] 0; ~Ii;l 10: z . 00 00 ,06 0 0 g . ~ ~ 0 0 E eo '" '" :~: 8 '0 '" G ~ ~ ~ 1 ~ ~ . k ~ " . ~ 0 ~ '. f .~ i ~ , .8 z 2 '" l '" '0 ~ ;:;: ~ ~ 1 a ~ . " H ~ -5 ., ~: ~ ~ .~ , ] ~ ~ ~ ~ . . .. , ~ <( F;i: '" 0 ~ ::E Q: . 8 ~ . ~ 1 . . i URS . BRW , AGENDA ITEM 3.B In~ .,G. BRW Thresher Square 700 Third Street South Minneapolis, MN 55415 Plione: (612) 370-0700 Fax: (612) 370-1378 To: Joe Lynch! Arden Hills City Administrator File: 37951-020-0101 From: Gregory S. Brown Arden Hills City Engineer Date: November 7, 2002 Subject: Pay Estimate #2 2002 Pavement Management Program -Hunter's Court -Waldon Place . Background The City of Arden Hills awarded T.A. Schifsky and Sons of North St. Paul, MN the 2002 Pavement Management Program on July 29, 2002 for a total contract amount of $160,416.50. Pay Estimate #1 in the amount of $83,322,60 was approved by the Council on 10/15/02. Project Status The Contractor has substantially completed the roadway reconstruction work and is scheduled to complete the wear course of pavement this week. It is anticipated that all punchlist items will be taken care of by November 15. Recommendation The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for T.A. Schifsky and Sons of North St. Paul, MN in the amount of $37,507.39. A retainage of 5.00% is being held for this project. . APPLICATION FOR PAYMENT PAYMENT NO.2 Project: Owner: Owner No.: Contractor: 2002 Pavement Management Program for Hunters Court and Waldon Place City of Arden Hills . BRW Job No.: T. A. SCHIFSKY AND SONS INC. 37951-020-0101 Application Date: For Period Ending: 11/12/02 10/31/02 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $160,416.50 $0.00 $160,416.50 $127,189.46 $0.00 $127,189.46 $6,359.47 $120,829.99 $83,322.60 $37,507.39 I hereby certify that all items and amounts shown are correct for the work completed to- . date. Contractor: T. A. SCHIFSKY AND SONS INC. By: Date: The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. By: Date: ///7/0:2 APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: . Page 1 of 5 . Payment No. $83,322.60 Payment History Payment End-Date Payment Application Date Amount . . 9/30/02 10/15/02 Total Payments: $83,322.60 Page 2 of 5 Application for Payment: Itemization Schedule: A - ROADWAY . Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $8,000,00 1.00 $8,000.00 1.00 $8,000.00 2021.501 2 REMOVE CONCRETE CURB AND GUTTER LF $2.00 1,484,00 $2,968.00 1 ,484,00 $2,968,00 2104.501 3 REMOVE BITUMINOUS PAVEMENT SY $2,00 3,607.00 $7,214,00 3,607.00 $7,214.00 2104.503 4 REMOVE DRIVEWAY PAVEMENT (8ITUMINOUS) SY $3.00 311.00 $933.00 311 ,00 $933.00 2104.503 5 REMOVE DRIVEWAY PAVEMENT (CONCRETE) SY $4,00 17,00 $68.00 17.00 $68.00 2104.505 6 REMOVE AND REINSTALL 8ASKETBALL HOOP EA $200.00 2.00 $400,00 2.00 $400,00 AND POST 2104.509 7 SAWCUT CONCRETE PAVEMENT (FULL DEPTH) LF $10.00 15.00 $150.00 18.30 $163.00 2104.511 8 SAWCUT BITUMINOUS PAVEMENT (FULL LF $4,00 391.00 $1,564,00 337.70 $1,350.80 DEPTH) 2104_513 9 SALVAGE SIGNS AND POSTS EA $50.00 2,00 $100.00 0,00 $0.00 2104.523 10 SALVAGE MAILBOX EA $50.00 16.00 $800.00 16.00 $800.00 2104.523 11 COMMON EXCAVATION (P) CY $6.40 2,170.00 $13,888.00 2,170.00 $13,888.00. 2105.501 12 SUBGRADE EXCAVATION CY $7.50 100,00 $750,00 0,00 $0.00 2105.507 13 SELECT GRANULAR BORROW (CV) CY $10.00 1,310.00 $13,100.00 1,310.00 $13,100.00 2105.522 14 LANDSCAPE RESTORATON LS $100,00 1.00 $100,00 0,00 $0.00 2105.601 15 STREET SWEEPER (WITH PICKUP BROOM) HR $100.00 5,00 $500.00 0.00 $0,00 2123.601 16 AGGREGATE CLASS V 100% CRUSHED TON $15.00 50.00 $750,00 0.00 $0.00 LlMEROCK 2211.501 17 AGGREGATE BASE CLASS V, 100% CRUSHED CY $23.00 909,00 $20,907.00 909,00 $20,907,00 LIME ROCK (CV) 2211.502 18 CONCRETE DRIVEWAY APRON SY $40,70 170.00 $6,919.00 132.80 $5,404.96 2301.503 19 TYPE 41 BITUMINOUS MIXTURE DRIVEWAY SY $19.00 131.00 $2,489,00 277.50 $5,272.50 PAVEMENT 2321.511 20 TYPE LVNW35035C BASE COURSE MIXTURE TON $45.00 422,00 $18,990.00 422,00 $18,990.00 2350.609 21 TYPE LVWE35035C WEARING COURSE TON $48.00 422.00 $20,256,00 0.00 $0.00 MIXTURE 2350.609 22 BITUMINOUS MATERIAL FOR TACK COAT GAL $2.00 183.00 $366.00 0.00 $0,00 2357.502 $800,0. 23 REINSTALL EXISTING MAILBOXES EA $50,00 16.00 $800.00 16.00 2412.602 24 CONCRETE CUR8 AND GUTTER DESIGN S518 LF $10,25 1,490.00 $15,272.50 1,300.00 $13,325.00 2531.501 Page 3 of 5 Unit Contract Contract To-Date T a-Date No. Item Unit Price Quantity Amount Quantity Amount 25 6' CONCRETE DRIVEWAY PAVEMENT SY $44.00 10.00 $440.00 7.80 $343.20 2531.507 . TRAFFIC CONTROL LS $1,000.00 1,00 $1,000,00 1.00 $1,000.00 3.604 27 BALE CHECKS EA $10,00 20.00 $200.00 0.00 $0.00 2573.501 28 SILT FENCE, TYPE HEAVY DUTY LF $2.00 160.00 $320.00 50,00 $100.00 2573.502 29 SODDING, TYPE LAWN WITH 4' TOPSOIL SY $5.00 1,300.00 $6,500,00 0.00 $0.00 2575.502 30 BITUMINOUS PAVEMENT JOINT SAW AND SEAL LF $2.50 716.00 $1,790.00 0.00 $0.00 0000.000 Subtotal: $147,534.50 $115,027.46 Schedule: B . STORM DRAINAGE Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 REMOVE PIPE (STORM SEWER) LF $55,00 12.00 $660.00 12,00 $660.00 2104.501 2 REMOVE ORAINAGE STRUCTURE EA $410.00 2.00 $820.00 3,00 $1,230.00 2104.509 3 MUCK EXCAVATION CY $16.50 100.00 $1,650.00 100.00 $1,650.00 2105.507 4 TRENCH STABILIZATION ROCK CY $33.00 10.00 $330.00 0.00 $0.00 2501.604 5 15" RCP OESIGN 3006 CLASS V LF $66.00 6.00 $396.00 6,00 $396,00 2503.541 . 27' RCP DESIGN 3006 CLASS V LF $83.00 12,00 $996.00 12.00 $996.00 03.541 7 4' HPDE DR PVC SUBDRAIN LF $4.70 300,00 $1,410.00 300.00 $1,410.00 2503.541 8 ADJUST VALVE BOX EA $150.00 2.00 $300.00 2,00 $300,00 2504.602 9 CONSTRUCT CATCH BASIN (2 FT X 3 FT) OVER EA $990.00 2.00 $1,980,00 2.00 $1,980.00 EXISTING PIPE 2506.507 10 CONSTRUCT MANHOLE CATCH BASIN (48') EA $1,540.00 1,00 $1,540.00 1.00 $1,540.00 OVER EXISTING PIPE 2506.507 11 AOJUST FRAME AND RING CASTING EA $200.00 6.00 $1,200.00 6.00 $1,200.00 2506.522 12 RANDOM RIPRAP CLASS III CY $80.00 20.00 $l,BOO,OO 10.00 $800.00 2511.501 Subtotal: $12,8B2.00 $12,162,00 Grand Total: $160,416,50 $127,189.46 . Page 4 of 5 Application for Payment: Itemization Summary Page 5 of 5 . . . . . URS BRW, Inc. AGENDA ITEM 3.C BRW TIrrcsher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Joe Lynch/Arden Hills City Administrator File: 37951-022-0101 From: Gregory S. Brown Arden Hills City Engineer Date: November 7, 2002 Subject: Pay Estimate #2 2002 Sanitary Sewer and Water Main Rehabilitation Project Background The City of Arden Hills awarded Visu-Sewer Clean & Seal of Fridley, MN the 2002 Sanitary Sewer and Water Main Rehabilitation Project on August 12,2002 for a total contract amount of $246,435.50. Pay Estimate #1 for $65,624.57 was approved by the Council on 10/15/02. Project Status Water Main The Contractor has completed the directional boring and connection of the watennain and the line is now functional. The Contractor still has to complete the sodding and seeding portion of the restoration, which has been delayed due to wet conditions. Sanitary Sewer The Contractor has completed the manhole adjustments and relining. Sanitary Sewer Test and Seal Testing and sealing work is scheduled to begin in November and is expected to last about one month. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for Visu- Sewer Clean & Seal of Fridley, MN in the amount of $49,865.50. A retainage of 5.00% is being held for this project. APPLICATION FOR PAYMENT PAYMENT NO, 2 Project: Owner: Owner No.: Contractor: 2002 Sanitary Sewer and Water Main Rehabilitation Project City of Arden Hills . BRW Job No.: VISU-SEWER CLEAN & SEAL, INC. 37951-022-0101 Application Date: For Period Ending: 11/12/02 10/31/02 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $246,435.50 $0.00 $246,435.50 $121,568.50 $0.00 $121,568.50 $6,078.43 $115,490.07 $65,624.57 $49,865.50 I hereby certify that all items and amounts shown are correct for the work completed to- . date. Contractor: VISU-SEWER CLEAN & SEAL, INC. By: Date: The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. By: Date: /1);/0;>. APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: . Page 1 of 5 , . Payment No. Payment History 1 Payment End-Date 9/30/02 Payment Application Date 10/15/02 Amount $65,624.57 . . Total Payments: $65,624.57 Page 2 of 5 Application for Payment: Itemization Schedule: A-WATER MAIN . Unit Contract Contract To-Date To~Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $5,500.00 1.00 $5,500.00 1.00 $5,500.00 2021.501 2 ABANDON 8' DIP IN CASING LF $2.50 100.00 $250.00 0.00 $0.00 2104.501 3 REMOVE EXISTING 8" DIP WATER MAIN LF $2,50 1,260.00 $3,150.00 1,168.00 $2,920.00 2104.501 4 DIRECTIONAL BORE 8' PEP WATER MAIN LF $29.50 170,00 $5,015.00 0.00 $0.00 2503.541 5 3/4' PVC WATER SERVICE LF $31.50 60.00 $1,890,00 5.00 $157.50 2503.603 6 3/4' PVC SERVICE WITH CURB STOP EA $1,575.00 1,00 $1,575.00 1.00 $1,575,00 2503.603 7 6' PVC WATER MAIN LF $50,00 10.00 $500,00 10.00 $500,00 2503.603 8 8' PVC WATER MAIN LF $29.50 1,120.00 $33,040.00 1,168.00 $34,456,00 2503,603 9 DIP FITTINGS/WRAPPED LS $4,DO 500.00 $2,000.00 500.00 $2,000.00 2504.602 10 INSTALL HYDRANT /6" GATE VALVE EA $4,200,00 1.00 $4,200.00 1.00 $4,200.00 2504.602 11 CONNECT TO EXISTING EA $2,625.00 2.00 $5,250.00 2,00 $5,250.00 2504.602 12 TRAFFIC CONTROL LS $2,100,00 1.00 $2,100.00 1.00 $2,100.00. 2563.601 13 BALE CHECK EA $0.01 50.00 $0,50 0.00 $0.00 2573.501 14 SOD WITH 4' TOPSOIL SY $0.01 1,110.00 $11.10 0.00 $0.00 2575.501 15 SILT FENCE LF $2.00 200,DO $400.00 0.00 $0.00 2575_502 16 SEEDING WITH MULCH AC $1.00 0,60 $0.60 0.00 $0.00 2575.505 Subtotal: $64,882.20 $58,658.50 Schedule: B - SANITARY SEWER RELINING Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $1,330,00 1.00 Sl,330.00 1.00 $1,330,00 2021.501 2 10' VCP RELINE LF $26,00 1,380.00 $35,880.00 1,378.00 $35,828,00 0000.000 3 12' VCP RE-LlNE LF $26,00 600.00 $15,600.00 612.00 $15,912.00 0000.000 4 REMOVE MANHOLE STEPS EA $50,00 35.00 $1,750.00 15.00 $750,00 2104.509 5 INSTALL MANHOLE STEPS EA $Bl,OO 35.00 $2,835.00 0.00 $0,00 2503.602 6 REBUILD MANHOLE INVERT EA $1,100.00 3.00 $3,300.00 0.00 $0.0. 2506.602 7 ADJUST RINGS AND CASTING EA $525.00 9,00 $4,725.00 9,00 $4,725.00 2506.602 Page 3 of 5 Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 8 CHIMNEY SEAL EA $485,00 9,00 $4,365.00 9.00 $4,365.00 2506.602 . Subtotal: $69,785.00 $62,910.00 Schedule: C - TEST AND SEAL Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $3,000,00 1,00 $3,000.00 0.00 $0.00 2021.501 2 JOINTTEST 8' EA $27.50 2,500,00 $68,750.00 0.00 $0.00 2503.602 3 JOINTTEST 10' EA $35,00 25,00 $875.00 0.00 $0,00 2503.602 4 JOINTTEST 18' EA $55,00 275.00 $15,125.00 0.00 $0.00 2503.602 5 JOINTTEST 21' EA $65,00 185,00 $12,025.00 0.00 $0.00 2503.602 6 JOINT SEAL 8' GAL $9.30 480,00 $4,464.00 0.00 $0,00 2503.602 7 JOINT SEAL 10' GAL $9.30 10.00 $93.00 0.00 $0,00 2503.502 8 JOINT SEAL 18' GAL $9.30 207,00 $1,925.10 0.00 $0.00 2503.602 9 JOINT SEAL 21' GAL $9.30 184.00 $1,711.20 0.00 $0,00 2503.602 10 MANHOLE SEAL CHEMICAL GAL $38.00 100,00 $3,800.00 0.00 $0.00 2506.602 . Subtotal: $111,768.30 $0,00 Grand Total: $246,435.50 $121,568.50 . Page 4 of 5 Application for Payment: Itemization Summary Contract To-Date Amount of Schedule Amount Work Completed . A - WATER MAIN $64,882.20 $58,658.50 B - SANITARY SEWER RELINING $69,785.00 $62,910.00 C . TEST AND SEAL $111,768.30 $0.00 Grand Total: $246,435.50 $121,568.50 . . Page 5 of 5 . . . ~ ~ILLS MEMORANDUM DATE: Agenda Item 3.D November 5, 2002 TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator Aaron Parrish - Community Scrvices Director ;1f FROM: SUBJECT: Technology Master Plan ENCLOSURES: 1. Resolution 02-58: Approving the Technology Master Plan Overview To more effectively utilize and plan for City technology, staff has prepared a Technology Master Plan for the Council's consideration. Generally speaking, the plan seeks to accomplish the following: · Outline strengths, weaknesses, opportunities, and threats relative to technology. · Articulate management principles to guide the City in its purchasing and use of technology. · Define specific strategic initiatives and corresponding implementation timelines. · Delineate a specific three year technology investment plan (capital improvement plan) and investment principles. Intemally, the plan has been reviewed by the City Management Team and a number of other staff members. In addition, the docwnent was provided to the Website Taskforce for their review and comment as well. Comments received at the October 2002 Work Session have been incorporated as well. Requested Action Consider approval of resolution 02-58 approving the Technology Master Plan CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 02-58 A RESOLUTION APPROVING THE ARDEN HILLS TECHNOLOGY MASTER PLAN WHEREAS: The City seeks to plan for the efficient and effective use of technology, and, WHEREAS: The use of technology enhances communication, organizational effectiveness, and service delivery, and, WHEREAS: a draft plan has been reviewed internally by city staff and the Website Taskforce, and, WHEREAS: The plan has been attached as Exhibit A, and, BE IT RESOLVED: The City of Arden Hills hereby adopts the attached Technology Master Plan. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF NOVEMBER, 2002. DENNIS PROBST, MAYOR ATTEST: JOSEPH P . LYNCH, CITY ADMINISTRATOR . . . . . . Exhibit A EN HILLS City Council Approval Draft November 5, 2002 T@]~~~ ~f ~~~t~~t~ Section Headinas Page Number I. Overview 1 II. Inventory of Current IT 2 Assets & Capabilities III, SWOT Assessment 4 IV, Technology Management 5 Principles V. Strategic Technology 6 Initiatives VI. Technology Investment Plan 9 Appendix A Internal Survey Results Appendix B Technology Policy . . . ~D g~~m~1 To more efficiently and effectively use financial and organizational resources, the City of Arden Hills has adopted a Technology Master Plan. The Plan is intended to effectively manage and coordinate internal technology use as well as address the service and information needs of the general public. The Plan is based on input obtained from an employee survey; an assessment of strengths, weaknesses, opportunities, and threats (SWOT Assessment); internal review; comments provided by the Website Taskforce; and review and comment by the City Council. The Plan is intended to span approximately three years. Generally speaking, the Plan addresses the following areas: Inventory of Current IT Assets and Capabilities Provides a documentation of current tangible assets and current capabilities. SWOT Assessment Outlines strengths, weaknesses, opportunities, and threats relative to technology. TechnoloQV ManaQement Principles Articulates guiding principles for the City of Arden Hills in its purchasing, management, and use of technology. StrateQic TechnoloQV Initiatives Outlines five focus areas to enhance the City's use of technology. These focus areas include document imaging; e-government services; an evaluation of procurement and financial management processes; establish an internal Management Information Systems (MIS) Committee; and improve end user training. Some of the strategic initiatives are ready to be implemented while others are evaluative in nature. TechnoloQV Investment Plan Outlines an implementation program for the strategic technology initiatives. It also defines guiding principles for hardware and software replacement. Finally, given the fluid and changing nature of technology, this document is not intended to be responsive to changing technology and changes in municipal services. City of Arden Hills Technology Master Plan 1 !~D ~-tM1 @f C~rl1l ~T" & ~Mbi~iti~ Current Assets The spreadsheet below highlights the City's current tangible technological assets: TechnoloQv Inventor;; ~ent . Current Location/Staff Assionment Acauisition Antici atad Re lacement Date Cost Item Cost Year Workstations 4 ar Re lacemen G,itewa466C 1 Rec~tioni5t 199 $157 New Workstation $1800 200 Gatewa 466C 1 GiN Council Chambers 1999 $157 New Workstation $1 BOO 200 Gatew;)V 466C 1 Code Enforcement! Building Inspector 199 $1,57 New Workstation $1,800 200 Dell XPS 0286 1 o erations and Maintenance-lSho;:;1 1998 $259 New Workstation N/A N/A Dell XPS 0266 1 Onerations and Maintenanc~Ha!l 2001 $259 New Wor1o:station N/A N/A Com a Desk ro 1 CSRII 200 $157 New Workstation $1850 200 Com a SP750 1 Senior Accounljf],lClerk 2001 $176 New Workstation ~1850 200 Com a SP 750 1 OffIce S~ort S;:;;:;Cialist 2001 $176 New Workstation $1850 20 Com a $P 750 1 OffIce S~ort S;:;;:;Cialist 2001 $176 New Workstation $1,850 20 Com a SP 750 1 D~Clerk 2001 $176 New Workstation $190 200 Com a SP 750 1 ~ Administra!or 2001 $176 New Workstation $1900 200 HP Vectra 1 Recrea1ion Su;:;ervisor 2001 $160 New Workstation $1900 200 HPVe<:tra 1 ~Planner 2001 $160 New Workstation $1,900 200 HPVe<:tra 1 ~ra1ions and Maintenance Director 2001 $160 New Workstation $1950 200 HPVectra 1 Buildi;V;Official 2001 $160 New Workstation $1950 20 HP Vectra 1 ~ Accountant I Treasurer 2001 $160 New Workstation $1950 20 Com a EVa 1 Cable Television 2002 $199 New Workstation 195 200 la to Comnuters Com a EVa 160 1 Communi Services Director 200 $200 New La to $1500 200 IBM Think ad 1 De " Clerk 200 $249 New La to $160 2004 Printers (5 Year Replacement) HP Laser Jet 1100 1 ~ Accountant I Treasurer 199 $41 No Replacement OKI Dot Matrix 1 Work Room 2001 "sed $82 No Replacement HP Laser Jet 6P 1 Recreation S~sor 199 $78 No Replacement HP Laser Je14000 TN 1 Office Support Specialist WOrkgroup Printer 199 $1,89 New Laser Printer $2,400 2004 HP Laser Jet 41 00 DTN 1 Rece tion Area Work rou Printer 200 $2,05 New Laser Printer $3,(J( 20"' HP Laser Jet 41 00 DTN 1 Finance Work. rou Printer 200 $205 New Laser Printer $3 200< HP Laser Jet 2200 DTN 1 Administration Work rou Printer 200 $13B New Laser Printer $200 200 HP Color Laser Jet4550N 1 Work Room 200 $193 New Laser Printer $400 200< HP LaserJet Fax 1 Rece tion Area 200 New Fax $500 2004 Canon Im~Runner 7200 CQ.;'ier 1 Work Room 20 Lease TBD I I Miscellaneous. Hardware I I Cisco 2500 Series Router 1 Electric Room 2001 TBD Cisco Catalyst 3500 Series XL Switch 1 Cable Television 2001 NSCC TBD Cisco Catalyst 3500 Series Xl Switch 1 Electric Room 2001 TBD Co~ Proliant Ml 370 SeNer 1 Server Close! 2001 $310 New Server I M oooI 200 Canon Powershot G2 ~ital Camera 1 D, Clerk 2002 $90 New Camera I !l>1 o0oi 200 HP 9100CO[r;jtal Sender 1 Rece tion Area 2001 $320 TBO I I SOftwJlf8 I I PTWIN N/A Individual Work Stations 1997 $300 TBO lACeware N/A Individual Work Stations N/A N/A TBO ~roOk Financial Pack;:;e N/A Individual Work Stations 2001 $1500 TBO ArcView GIS 3.1 1 City Planner I Network License 1997 $1,00 A.rCVie~<:~.2 (2 New 1$2,000 200 licenses City of Arden Hills Technology Master Plan 2 . . . n01m1~mto~ m CMrrem IT ~ & CI~bmtie! Current Capabilities Utilizing the assets identified in the previous table, the City of Arden Hills currently has the following capabilities: . Windows 2000 network server for data storage and backup (daily backup with one tape held off site) . Internet and e-mail access for all employees in connection with the City of Roseville's web and e-mail servers. . Webmail (access work e-mail, calendar, and contacts from home) Fax from desk (fax digital documents from the desktop) Standard software capability for word processing, organization, spreadsheets, database, graphics, and presentation applications Specialized software capability for building permit management; recreation registration and management; financial management, payroll, and utility billing; and a geographic information system for mapping and property data Website hosted by the City of Roseville Document scanning (documents smaller than legal size) Document reproduction utilizing copier, laser printer, and color laser printing capability Multimedia presentations in Council Chambers and/or conference rooms Joint powers agreement with the City of Roseville for network management, desktop support, and web and e-mail hosting (currently $20,000 per year) . . . . . . . . City of Arden Hills 3 Technology Master Plan ~",...~ ." "':.., ....." \.0.." '.. ,..... >I>., ',.. .........". "'"'' .,'"." '; '. ',_ ':'_'0"-'- ..... ".' y '," "", .. .", ,:-'- :',. .,.," ...... ....! .. .. ""', ',' ...... ,'" ... '. .... " ',' .... StrenQths . Recently upgraded technology in conjunction with the move to City Hall. . Joint powers agreement with the City of Roseville for low cost web server, e-mail server, and technology support services. . Low cost high speed fiber to serve existing City Hall via existing cable franchise. . Willingness to change status quo. . Adopted Technology Use Policy . Support of City management and leadership, Weaknesses . Incomplete utilization of existing technology due to lack of training and/or user willingness. . Limited resources and training opportunities for staff to fully utilize existing technology, . Limited and fragmented IT investments in the past. Obportunities . Additional partnerships and joint purchasing opportunities with adjacent communities. . Enhanced backup capabilities to ensure business continuity and preparedness in the event of an emergency and/or natural disaster. . Additional staff proficiency in the use of technology through internal and external training. . Enhanced data management, record retention, work flow, and public information through the implementation of a document imaging and record management program, · Increased interdepartmental coordination, issue identification, and training facilitated by the Management Information Systems Committee. Threats . Ever changing technology that leads to skill and asset obsolescence. Outside parties corrupting City information systems Resistance to change . . City of Arden Hills Technology Master Plan 4 . ~Vo TKhml~~NJ Mamlllememlt Pril~~DI. GuidinQ Principles The following principles shall guide the City of Arden Hills in its purchasing, management, and use of technology: 1. In general, the City of Arden Hill's information technology systems will be designed and coordinated to: . Accommodate and improve citizen access to public officials and employees, information, and services. . Enhance and continually improve the City's key functions and services; . Share information easily through standardized procedures and processes; 2. Technology investments should improve service delivery and/or staff effectiveness. . 3. Information technology purchases shall, to the extent practical, integrate with existing systems and architecture, 4. Technology should be shared to the greatest extent possible. 5. Technology purchases should be evaluated with regards to functionality and usability by employees. 6. Data should be current, accurate, accessible, and secured from unauthorized access and accidental loss. 7. Where possible, the City will purchase pre-packaged software applications rather than building customized applications. 8. We will embrace information and communication systems that provide citizens with the opportunity to interact with us simply, predictably, and accurately. 9. Employees will receive the training necessary to achieve proficiency in the use of technology and information systems. No investment in technology will be made without a corresponding investment in training. 10. The Management Information Systems Committee, under the direction of the Community Services Director, will evaluate priorities and resources for . accomplishing the City's technology and information management objectives. City of Arden Hills Technology Master Plan 5 Vo Strlttl~c Ttchnol@~~ Initiltivl~ StrateQic TechnoloQV Initiatives Based on survey responses; an assessment of strengths, weaknesses, opportunities, and threats; and evaluation by the City Management team" there are five strategic technology initiatives that would further enhance the City's use of technology. Capital expenditures necessary to implement the strategic initiatives are outlined in the subsequent Technology Investment Plan section. Each strategic initiative along with an implementation timeline is outlined below. 1. Document and Records Management: Record Retention, Public Information, Document Management Description A document imaging system would allow the City to store and retrieve documents in a digital format. By doing so, it is anticipated that the City can realize the following benefits: . Increased workplace efficiency by minimizing time spent looking for information. Fast document search and retrieval would allow one to find something in seconds what would normally take hours and/or days. . More efficient and effective research on historical issues. . Efficient electronic distribution of documents. . Effectively manage space at City Hall by destroying records consistent with the State record retention schedule, that have been scanned, or when necessary storing them off site. . Enhanced access for public information; potential to make certain documents available and searchable on the website with the addition of a web module. . Allow the City to maintain documents consistent with document retention guidelines. Certain documents are required to be maintained in perpetuity (building plans, etc.). Initial areas of focus, in order of priority, will include Council and Commission minutes, agendas, and packets; ordinances and resolutions; building plans; election information; address files; planning case files; utility as-builts; plats; accounts payable; accounts receivable, and general City records. City of Arden Hills Technology Master Plan 6 . . . Vm Stratealc Techtmo~ol~ h~~t~atIYe~ Issues that require further evaluation prior to proceeding with document imaging include server space (existing vs. dedicated), staffing resources, and software functionality. Current Status / Projected Schedule We currently have a few elements in place to begin document imaging including a digital scanner (documents less than 11x14). Our new copier also has the capacity to scan documents as large as 11x17. The following highlights the hardware and staffing resources necessary to begin a document imaging program: Document Imaging Software Licenses Assumes one central scanning station with two other $15,000 licenses. Annuallicense/support fee would have im lications for future 0 eratin bud ets. Workstation $1,800 Workstation dedicated to document imaging. Allows scanning of large formal documents including building plans, as-builts, plats, site plans, and so on. This item would be cost shared for joint use with the City of Shoreview; Clerical support would assist in the scanning of documents and electronicaiiy filing them. This may represent an opportunity to work with one of the local agencies that provide job training and experience for mentaiiy handicapped individuals. Seasonal Dr temporary staff could also be used. Large Format Document Scanner $10,000 Clerical Support $10,000 The abOve is incorporated into the 2004 Capital Improvement Plan. Implementation Timeline: 2004-2005 2. E- Government Services With the advent of the internet, cities now have the ability to provide information and services in new ways. Currently, Arden Hills provides a significant amount of information via the website. However, with the exception of a few larger communities, most cities have not implemented "transactional" or e-government services. Transactional services could include such things as online utility bill payment, building permit applications, recreation registration, meeting room reservation, and so on. The following highlights the strategic initiatives to be evaluated and implemented regarding e-government services City of Arden Hills 7 Technology Master Plan Vo Strategic Tech!!'M~~~gJ ~nltiatmYes A. Transactional Service: Implement online utility billing payment once Spring brook Financial Software is fully in place. This can be done and hosted in conjunction with the software vendor. Implementation Timeline: 2003 B. Transactional Service: Evaluate feasibility of online recreation registration and payment; online building permit application and payment; and the software packages that support them. If feasible, evaluate implementation strategies. Implementation Timeline: 2003-2004 3. Evaluate procurement and financial management processes including: A. Evaluate the use of credit cards for transactions at City Hall: The City does not currently offer citizens and other customers the option to pay for services by credit card. In the past, there has been considerable interest expressed by the public to be able to pay with some type of credit or check card. This service is most often requested in conjunction with recreation registrations and building permit applications. Typically, there is an expense associated with providing this service. Generally, it is a percentage of the transaction (the higher the overall volume of transactions the lower the percentage and vice versa). Implementation Timeline: 2003 4. Establish an Internal MIS Committee To provide more diligent oversight of the City's overall internal technology needs, it is suggested that an internal Management Information Systems (MIS) Committee be established, The MIS Committee would provide a mechanism to coordinate technology investments across departments, implement the "Technology Master Plan," and facilitate end user training where practical. The Committee would consist of representatives from each of the various departments and only meet as needed. Implementation Timeline: 2003 5. Improve Staff and End User Training As outlined in the Technology Management Principles section of this document, investments in technology should coincide with investments in training to use that technology. This will be done internally where practical. Where not practical, investments in staff and end user training will be integrated into the budget process and consistent with the personnel policy. Implementation Timeline: Ongoing City of Arden Hills 8 Technology Master Plan . V~Hj Techn@loa, Investment Pllft When evaluating investments in the area of technology, the following shall serve as guiding principles: . Integrate technology investments with investments in and/or opportunities for staff training . 4 Year replacement schedule for PC's . Software and other hardware evaluated on a case-by-case basis . Evaluate purchases to ensure systems integration . When practical, evaluate partnership opportunities with other communities . Evaluate lease and purchase financing mechanisms The tables below outline a three-year Technology Investment Plan. The plan is limited to three years so it can be responsive to organizational needs and advances in technology. Oescri tion Replacement Workstation Replacement Workstation Replacement Workstation Remote Server ArcView GIS 8.2 Upgrade Cisco Network Switch TOTAL: 2003 CIP Recommendation Quantit Pro 1 1 1 2 1 The 2003 CIP recommendation represents a replacement budget. City of Arden Hills Technology Master Plan 9 Vlo Tech~o~ol~ I~veltme~t PII~ 2004 CIP Recommendation Quantit 1 1 1 1 1 1 1 0.5 Descri lion Replacement Workstation Replacement Workstation Replacement Workstation Replacement Workstation Replacement Laser Printer Replacement Fax Replacement Laptop Large Format Scanner - Joint Purchase Document Imaging Software Document Ima ing Workstation TOTAL: 1 The 2004 CIP recommendation represents the largest capital outlay for all three years. This is directly related to the acquisition and implementation of a document imaging and record management system. Otherwise, the remainder of the items are essentially replacements and/or upgrades to existing systems and equipment. 2005 CIP Recommedation Description Quantity Pro Replacement Workstation 1 Replacement Workstation 1 Replacement Workstation 1 Replacement Workstation 1 Replacement Workstation 1 Replacement Server 1 Replacement Laser Printer 1 Clerical Support - Document Imaging Webfische TOTAL: osed Budget $1,900 $1,900 $1,900 $1,900 $1,900 $4,000 $3,000 $10,000 $7,500 $34,000 The 2005 CIP recommendation essentially is a replacement capital improvement budget with the exception of the webfische module. This will allow the City to provide access to select scanned images to the public via the website. City of Arden Hills 10 Technology Master Plan . . wendb~ A~ Internal SMrvey ResMlts City of Arden Hills Technology Master Plan 11 ~ ~~HILLS Internal Technology User Survey (page 1 of 4) . Please note all percentages have been rounded. Satisfied! Unsatisfied! Very Satislied Very Unsatisfied No ResDonse In general, how satisfied are you with current technological resources available to you? 92% 0% 8% Frequent or Infrequent or No Occasional "Users Non Users ReSDonse Network 83 % 8% 8% Internet 67% 33% 0% Email: General 100% 0% 0% Email: Webmail 17% 42% 42% Email: Fax From Desk 17% 75% 8% OUtlook Calendar 75 % 17% 8% Laser Printers 92% 0% 8% Color Laser Printer 58% 42% 0% Website 83 % 17% 0% Digital Scanner/Sender 42% 50% 8% Laptops 25 % 67% 8% Digital Camera 50% 42% 8% Microsoft Word 67% 17% 17% . Microsoft Excel 75 % 17% 8% Microsoft Access 58 % 42% 0% Microsoft PowerPoint 25 % 67% 8% Microsoft FrontPage 25% 67% 8% PTWIN 42% 50% 8% Aceware 33 % 58% 8% BDS 17% 83% 0% GIS 17% 75% 8% CitySight 50% 42% 8% Other' 17% 0% 83 % ~LOIUS and Microsoft Publisher Future Technolo"!!v Use 1. In the past, we have internally contemplated several technology enhancements. position/department would utilize the following teclmology if available: Please indicate how your A. Digital Imaging/Electronic Filing Digital imaging could be a valuable tool for O&M; I would like to head down that path. Electronic filing - database. Record storage of plans, permits, surveys, address file, possibly even being able to send plans electronically to the City for review. Digital record of planning cases, searchable. Large format scanner for plans, as-builts, etc. (2) Link scanned information such as old permits, agendas, resolutions, and other public information into website" Minutes, agendas, information stored, and able to recall without having to go to a file drawer or downstairs. Same for personnel information. All City Hall records retention. . . . . ~ ~HILLS Internal Technology User Survey (page 2 of 4) This would make the organization of the filing system first rate and make things easier on everyone. Newspaper articles. Electronic filing would make all items at our fmgertips rather than wasting time trying to figure out where things are located at. O&M could use a digital camera for documenting damage and repairs to City facilities and utilities. Scan all documents related to TIF activity ("perpetual" record retention requirement per OSA). AlP invoices. Audit reports. B, Online Transactions (Building Permits, Utility Billing, Rec Registrations, etc.) Rec registrations and sign-ups for leagues. Park rental, picnic tables, etc, All contractors could utilize instead ofwritlen checks sent in the mail. Would love to have contractors to be able to go on-line to pull pennits, with us accepting Visa or some type of credit card. (2) Planning case fee payment. Sign permit applications. Pay bills (ours). Receive payments. Closer to real "businessH, This would be useful. We are looking at new software. Coordinate with fmanciallsecurity/manual reconciliation procedures to support such activities. 2. Over the next five years, what other improvements/technology upgrades would be useful to your position, department, and the organization as a whole? Hook up O&M building to City Hall. (2) SCADA. (2) Laptop computers for O&M (on-site review of information). On-line transactions. Better reporting system needed for PTWIN. Electronic/digital address filing system. (2) System scanners for entering large documents/plans for address file. Reduce use of paper by scanning and emailing agenda packet, non-agendaj Planning Commission meeting minutes, etc. (2) Enhanced data for GIS system including digitizing of sewer/water/storm sewer data, topographic, and reduce color aerials currently being examined by Ramsey County users group. Connection to system by Council members. Paperless agenda ~ eliminate mail/trips, etc. Ability to call up records off-site through PDA or small laptop - property, utilities, construction, minutes, actions, resolutions, etc. For example, eliminate extensive copying for Council and Planning using digital scanning with email. Continue to do upgrades on all software and equipment. We do not want to revert back to the way it was. ~ ~~HILLS Internal Technology User Survey (page3 of 4) . New computer. Microfilming and scanning of as-builts. Utilizing the copier as another printer node (for utility invoicing purposes). Level of "telecommuting" - viable/desirable? Website and Public Information The website offers a good opportunity to provide residents and other interested individuals/organizations the opportunity to obtain public information, In addition, directing inquiries to the website can save administrative time faxing, mailing, or otherwise disseminating information. Please review the content of the City's wcbsite (www.ci.arden-hills.nm.us) particularly with regard to your functioual area. Please higWight frequently requested iuformation below that is currently not available on the site: Looks good for/to me. Purchasing permits on-line. Accessing City records via home pels. Rink: infotmation, information 011 individual parks with map and pictures. Public Works/snow plowing information, road restrictions. Code enforcement information. Refined planning handouts. Zoning questions. Municipal Code. Park Maps (1 am hoping to have Jackie put more of these items on in the near future). City Hall- rooms available (information on use offacility). Utility rateslbilling procedures. Capital Improvement Plan - particularly PMP. Annual budget, including narrative. Future - after implementation of GASB 34 - management leller of how City is performing against its objectives. . Other Comments or SUl!l!estions As we begin the development of our Technology Master Plan, is there any other feedback that you wonld like to provide: Not at this time, bnt please keep me part of the future. W QuId like to see the City develop an overall master plan that included record storage management software, based on an address system, whereby eventually if onc were to type in an address you would call up all of the information we have on that property including permits, code enforcement, survey, water and sewer locates, etc. Make it understandable, available, accessible, convenient for all. Phone system does not allow paging or intercom or line pick-up. . . ~ ~~HILLS Internal Technology User Survey (page 4 of 4) No Response 4 33% 7 58% 0 0% 0 0% 92% 8% 8 67% 2 17% 1 8% 0 0% 92% 8% 4 33% 4 33% 2 17% 2 17% 100% 0% 8 67% 4 33% 0 0% 0 0% 100% 0% 1 8% 1 8% 1 8% 4 33% 58% 42% 2 17% 0 0% 4 33% 5 42% 92% 8% 8 67% 1 8% 2 17% 0 0% 92% 8% 11 92% 0 0% 0 0% 0 0% 92% 8% 3 25% 4 33% 3 25% 2 17% 100% 0% 3 25% 7 58% 2 17% 0 0% 100% 0% 3 25% 2 17% 2 17% 4 33% 92% 8% 0 0% 3 25% 2 17% 6 50% 92% 8% 1 8% 5 42% 3 25% 2 17% 92% 8% 6 50% 2 17% 1 8% 1 8% 83% 17% . 7 58% 2 17% 0 0% 2 17% 92% 8% 4 33% 3 25% 3 25% 2 17% 100% 0% 1 8% 2 17% 2 17% 6 50% 92% 8% 2 17% 1 8% 2 17% 6 50% 92% 8% 4 33% 1 8% 1 8% 5 42% 92% 8% 2 17% 2 17% 1 8% 6 50% 92% 8% 2 17% 0 0% 0 0% 10 83% 100% 0% 1 8% 1 8% 2 17% 7 58% 92% 8% 1 8% 5 42% 3 25% 2 17% 92% 8% 2 17% 0 0% 0 0% 0 0% 17% 83% . wend~x B: Techno!olY Policy City of Arden Hills Technology Master Plan 12 . EN HILLS . N.,.. ,', ,~~~r '8.')1' .. .", i.... ;,;,J'I't\ Adopted December 10, 2001 . City of Arden Hills Technology Policy . Section Headina~ Page Number I. Purposes 1 II. Statement of Policy 1 III. Use of Internet 2 IV. Use of E-mail 4 V. Security & Virus Protection 5 VI. Other Technology Issues 5 VII. Enforcement 7 VIII. Consent AQreement 7 . . . . . City of Arden Hills Technology Policy SECTION I. Purposes The purposes of the City of Arden Hill's computer and other electronic systems, including but not limited to, electronic mail (e-mail) and the internet, are to provide an efficient and effective means of internal and external communications and to improve work product. This policy addresses access to and disclosure of information from such electronic systems. Among other things, this policy is intended to guide City employees, volunteers, and contractors in the performance of their duties. This policy serves as notice to the employees, volunteers, and contractors of the City that all data, including any that is stored or printed as a document, is subject to audit and review. There is no expectation of personal privacy in the use of the internet and e-mail systems when using the computers or services provided by the City. Finally, this policy serves to delineate acceptable use of the internet and e-mail systems by City employees, volunteers, and contractors (collectively also referred to as "users" or "employees") while using government ownedlleased equipment, facilities, internet addresses, domain names, andlor e-mail services registered to or provided by the City of Arden Hills. It seeks to ensure that the use of the internet and e-mail systems by City employees, volunteers, and contractors while conducting work for the City andlor while using City provided systems is consistent with the City's policies, all applicable laws, and the individual user's job responsibilities. SECTION II. Statement of Policy The City promotes internet and e-mail use that enables employees, volunteers, and contractors to perform City missions and encourages its employees, volunteers, and contractors to develop skill in the usage of internet and e-mail. It is expected that employees will use the internet and e-mail to improve their job knowledge; to access scientific, technical, and other information on topics which have relevance to the City; and to communicate with their peers in other government agencies, academia, and industry on matters of relevance to their work for the City. A. Responsible Use Users are advised not to the use the internet or e-mail systems for any purpose which would reflect negatively on the City or its employees. B. Property of the City of Arden Hills The City's e-mail and internet systems are business tools. These systems shall be used in a professional manner for legitimate business purposes only and, at all times, remain the property of the City. C. Scope: This policy applies to: (1) All technical resources that are owned or leased by the City, (2) That are used on or accessed from City premises, or that are used for City business. This policy also applies to all activities using any City paid accounts, subscriptions, or other technical services, such as internet access and e-mail, whether or not the activities are conducted from City premises; and 1 City of Arden Hills Technology Policy (3) All full or part-time employees of the City, volunteers, and contractors who are authorized to use City resources to access the internet or e-mail systems. D. Information is not Private: The City computers and data stored on them are, and remain at all times, the property of the City. As such, all messages created, sent, or retrieved over the internet or the City's e-mail system are the property of the City, and should not be considered private. Employees have no right to privacy as to any information or file transmitted through or stored in the city's computer systems, e-mail, or other technical resources. E. Use of Respect for Others: Access to the internet via City resources and the use of City provided e-mail must only be used for City purposes. To that end, the use shall not disrupt or interfere with the work of other network users, adversely affect the operation of the internet or the City's own internal network, or misrepresent the interests of the City. F. Monitoring and Disclosure: The City reserves the right to access, retrieve, read, and disclose any data, messages, or files stored on City funded systems for any purpose. Employees should be aware that, even when a message is erased or a visit to a web site is closed, it is still possible to re create the message or locate the web site. The City reserves the right to monitor the use of the systems to prevent abuse, enforce other policies, and access information. Access may occur in, but is not limited to, situations indicating: (1) impropriety, (2) violation of a City policy, (3) legal requirements, (4) suspected criminal activities, (5) breach of system security, (6) to locate substantive information or to monitor employee performance and conduct. The contents of these systems may be disclosed by City management within or outside the City without employee permission, Furthermore, all communications including text and images may be disclosed to law enforcement or other third parties without prior consent of the sender or receiver. The City has unlimited access to protect the security of these systems and the City's property rights. . G. Consent: All of the City employees, volunteers, and contractors who are provided access to the City's internet and e-mail systems are required to abide by the City's policy contained here and in other relevant documents. SECTION III, Use of the Internet The City provides internet access to some employees for their use in performing their duties for the City, All City employeesy are responsible for using internet resources in an effective, ethical, and lawful manner. It is the City policy that internet resources, like other City assets, be used for the benefit of the City. All internet use should be congruent with the City's overall government policies. The City reserves the right to monitor andlor log all network activity with or without notice, including all web site communications, and therefore, users should have no expectations of privacy in the use of these resources. Use of the system in violation of this or other City policies is prohibited and may lead to disciplinary action, up to and including termination. . A. Uses that are acceptable and encouraged: . 2 . . . City of Arden Hills Technology Policy (1) Communications and information exchanges directly relating to the mission and work tasks of the City; (2) Announcements of City procedures, meetings, policies, services, or activities; (3) Use for advisory, standards, research, analysis, professional development or development activities directly related to the user's City job-related duties; (4) Use in applying for or administering grants or contracts for City programs and activities. B. Uses that are unacceptable It is unacceptable for a user to access, use, submit, publish, display, download, save, or transmit on the network, or on any computer system, any information which: (1) Violates or infringes on the rights of any other person, including the right to privacy; (2) Contains defamatory, false, inaccurate, abusive, obscene, pornographic, profane, sexually oriented, threatening, racially offensive, or other biased, discriminatory, or illegal material; (3) Violates City regulations prohibiting sexual harassment; (4) Restricts or inhibits other users from using the system or efficiency of the computer systems (5) Encourages the use of controlled substances or uses the system for the purpose of criminal intent; or (6) Uses the system for any other illegal purpose. C. It is also unacceptable for a user to use the facilities and capabilities of the system to: (1) Conduct any non-approved business; (2) Soiicit the performance of any activity that is prohibited by law; (3) Transmit material, information or software in violation of any state, local, or federal law; (4) Conduct any political activity; (5) Conduct any non-City fund raising or public relations activities; (6) Download software authorization of administrator; without prior the network (7) Download music, video, and related media files that have no business purpose; (8) Engage in any activity for personal gain or personal business transactions; or (9) Make any unauthorized purchases. D. Copyrighted Material: Users may download copyrighted material, but its use must be strictly within the agreement as posted by the author or current copyright law. The federal Copyright Act at 17 U.S.C. 101 et seq. (1988), protects and prohibits use of all original works of authorship in any tangible medium of expression. This includes a prohibition on plagiarism (using someone else's ideas or writing and passing it on as one's own). E. E-mail: 3 City of Arden Hills Technology Policy Internet e-mail is considered network activity; thus, it is subject to all policies regarding acceptable/unacceptable uses of the internet as well as the City's e-mail policy. Users should not consider internet e-mail to be private or secure. F. Passwords Access to the internet rnay require a password, and authorized employees are prohibited from giving their password to any other person, except as provided for in this policy. The password remains the property of the City, and all passwords must be disclosed to the Director of Administration. SECTION IV, Uses of E-mail System The City provides an e-mail system to employees for their use in performing their duties for the City. All employees of the City are responsible for using the e-mail system in an effective, ethical, and lawful manner. It is the City policy that the e- mail system, like other City assets, be used for the benefit of the City. All e-mail use should be congruent with the City's overall government policies, The City reserves the right to monitor and/or log all network activity with or without notice, including all web site communications; and, therefore, users should' have no expectation of privacy in the use of these resources. Use of the system in violation of this or other City policies is prohibited and may lead to disciplinary action, up to and including termination. A. The City's e-mail system shall not be used for unacceptable or unrelated purposes, including but not limited to the following: (1) To send or receive "chain" or similar type "letters." (2) To send and receive music, video, and related media files that have no business purpose. . (3) To send and receive software without prior authorization of the network administrator. (4) To send or receive documents in violation of copyright or other laws. (5) To knowingly open mail not directed to you. Except to the extent that the City reserves the right to access and review all electronic uses and records, e- mail messages are confidential. (6) To send messages in violation of City security policies. (7) To forward electronic messages without a legitimate business purpose, under circumstances likely to lead to embarrassment of the sender or to violate the clearly expressed desire of the sender to restrict additional dissemination. . (8) To send messages that are false or misleading, inaccurate, abusive, obscene, pornographic, profane, sexually-oriented, threatening, offensive, discriminatory, or illegal, including but not limited to sending messages under an assumed name or with intent to obscure the origin of the message. (9) To solicit or proselytize for commercial ventures, religious or political causes, outside organizations other non-job related solicitations. B. Avoid "carbon copying" individuals who have no direct involvement or . 4 - . . City of Arden Hills Technology Policy "need to know." Likewise, e-mail to all users should only be used on ve!}' rare occasions when eve!}' person on the system has a direct need to know. C. Avoid "forwarding" e-mail to a third party unless necessa!}' (see "carbon copying). When forwarding, explain the reason for the forwarding action and edit out any potentially inappropriate contents. If in doubt about the appropriateness of forwarding a given piece of mail, check with the originator for guidance. D. When sending an e-mail requiring "action, " be sure to indicate which mail recipient(s) is/are to take action. E. Do not "say" anything in an e-mail message that could prove embarrassing or compromising to you, the City, or others. Each employee is responsible for the content of all text, audio, or images they transmit. F. A void potentially contentious exchanges through e-mail. G. Confidential and sensitive information such as performance reviews, disciplina!}' and/or corrective actions, attorney-client privileged information, personnel information, private data as outlined in the Minnesota Government Data Practices Act, and health or medical information should not be communicated via e-mail. H. Communications which would be inappropriate under other City policies are equally unacceptable if delivered via electronic communication. These communications may include, but are not limited to, harassing or discriminato!}' comments, breaches of confidentiality, and insubordinate statements. I. Use your common sense in determining when to use e-mail, in what is said, and to whom. Remember that electronic communication is not private and the City reserves the right to monitor and review all communications originating from or entering its computer systems, SECTION V. Security and Virus Protection A. E-mail and/or internet access may utilize passwords for security; however employees should be aware that the reliability of such tools for maintaining confidentiality cannot be guaranteed. Additionally, all passwords must be made known to the City through the Director of Administration, and passwords not known to the City shall not be used. B. To prevent computer viruses from being transmitted through the system, employees are not permitted to download or install any software onto their computers or any drives in those computers. When downloading a file or opening an e-mail attachment, users must scan all materials with City provided virus protection software. Additional consideration of policies and communications from the City's network administrator should also be used in determining how to handle potentially damaging e-mail or files. SECTION VI, Other Technology Issues Beyond the use of internet and e-mail, there are several other issues to consider when utilizing City-owned technology, including personal computer and network usage. 5 City of Arden Hills Technology Policy A. Copying Software and Programs Most computer software and programs are copyrighted, and it is illegal to make multiple copies. Employees may only copy and use software in accordance with the software license agreement. If there is any question about the appropriate use of the software, employees should contact the Director of Administration. B. Only Authorized Software Allowed No external, personal, or downloaded software andlor hardware shall be installed without prior approval by the network administrator. C. Backing Up/Deleting Files All files stored on the network will be backed up on a regular basis. Files that are stored on a users hard drive will not be backed up. D. Management of Files Because the storage capacity of the network is limited, all users are responsible for deleting outdated files. Users are also responsible minimizing the amount of large files such as graphics contained on the network. E. Work Product Ownership All information developed on a City computer system or introduced to a City computer system is the property of the City, regardless of where it was created. Likewise, all information developed by a City employee on computers outside of the City, if in conjunction with his or her employment with the City, is the property of the City, regardless of where it was created. F. Network Virus Protection - Users shall not change their system configuration or take other steps to defeat virus protection devices or systems. Individual employees are responsible for verifying that disks and other storage media used or received from outside computers are scanned for viruses prior to their use on City computers. Please request assistance if you are unsure of how to scan files, disks, or related storage media for viruses. G. Access to Data A user's ability to view, add, or modify the configuration of their PC's and network files is based on access rights configured by the network administrator. These can be changed if needed. Contact the network administrator to request changes to user access rights. . H. Calendar/Scheduler Use Policy All employees who have Microsoft Outlook should use the calendar/scheduler feature to schedule all appointments and meetings. All meetings, vacations, and appointments should be updated on calendars on a daily basis. I. Computer Training Employees are encouraged to seek additional training and education in the use of software applications and related technology. Training should be pertinent to the employee's job responsibilities and, to the extent possible should take place outside the normal workday. On a case-by-case basis, the cost of training will be incurred by the City depending on the availability of funds and City needs. An employee must have prior . 6 e . . City of Arden Hills Technology Policy authorization from their supervisor to enroll in any training paid for by the City. SECTION VII. Enforcement This policy is intended to be illustrative of the range of acceptable and unacceptable uses of the internet and e-mail systems provided by the City and is not necessarily exhaustive. Questions about specific uses should be directed to the user's supervisor. Prior to accessing the internet and e-mail systems, employees shall review this policy and sign the attached consent form. The Director of Administration and/or the employees supervisor will review alleged or suspected violations of this policy, and clear violations may result in disciplinary actions. Any user violating these provisions or applicable local, state, or federal laws is subject to immediate loss of or restrictions on intemeUe-mail privileges, additional disciplinary actions, up to and including termination of employment, and/or criminal prosecution. SECTION VIII, Consent Agreement As a condition of employment, all City employees must acknowledge that all computer and electronic systems, including but not limited to, e-mail and internet network activity, are the property of the City and, therefore, they should not consider any activity to be private. Prior to obtaining access to the internet or e- mail systems, employees must sign the consent form provided. By signing the consent form, users acknowledge that they have received a copy of this policy, read it, and understand the City's policy and the potential penalties for non- compliance. 7 City of Arden Hills Technology Policy City of Arden Hills Consent Form on Employee Use of E-mail, Internet, and e Related Technology I, , have read the City's Technology Policy governing employee use of e-mail, internet, and related technology and agree to comply with all of its terms and conditions. I understand and agree that all computer and electronic activity, including but not limited to electronic mail and internet network activity being conducted with City resources is the property of the City. I acknowledge and consent to the City's right to monitor, log, access, and review all such activity, with or without notice, and, therefore, I have no expectation of privacy in the use of these resources. I understand that such monitoring may include printing and reading all electronic mail and data entering, leaving, or stored on the City's equipment. Finally, I understand that violation of this Policy may subject me to discipline, up to and including, termination of employment. Employee Name (Printed) Date . Employee Signature . . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 6.A November 06, 2002 TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator FROM: ~f Aaron Parrish, Community Services Director Peter Hellegers, City Planner SUBJECT: Case #02-25 Guidant Corporation A. Preliminary Plat B. Planned Unit Development Master Plan ENCLOSURES: 1. September 26, 2002 Memo to Planning Commission 2. Planning Commission Meeting Minute Excerpt 3, October 31, 2002 Letter from City Attorney 4, October 2, 2002 Letter from the City of Shoreview 5, Draft Development Agreement 6. Campus Master Plan Document (Previously Provided to Council) Relluest Guidant Corporation is requesting approval of two items: a preliminary plat and a planned unit development master plan. Backl!round In recent months, Guidant Corporation has been before the Planning Commission and City Council regarding their future and anticipated campus growth. Most recently, Guidant presented a concept planned unit development master plan for Commission and Council comment; Memo to Mayor and City Council Planning Case #02-25: Preliminary Plat and Master Plan PUD Page 2 of 4 . presented the concept plan to residents; presented a preliminary plat proposal (withdrawn); conducted neighborhood meetings regarding the proposed concept planned unit development master plan; and presented a site plan and variance request to construct a 110,900 square foot training center. The training center was approved at the April 29, 2002 City Council meeting with conditions. In an effort to work with area residents to address some of their issues regarding the Concept Plan, a neighborhood work group was formed, The work group was comprised of: interested neighbors, the Arden Hills Community Services Director, two representatives from Guidant, consultants for Guidant, the Ramsey County Engineer, and the Shoreview Community Development Director. The work group held five meetings between June and August of 2002, the minutes from those meetings were mailed to approximately 850 residents in the area around Guidant, and were also posted on the City of Arden Hills website. The result ofthe meetings is a neighborhood that was more informed and more involved in the planning process and a proposed Master Plan which is more sensitive to the concerns of neighborhood residents. Currently, Guidant is requesting a preliminary plat (#02-25A) to consolidate its existing parcels into three parcels. While it is a separate action considered by the City Council, integral to Guidant's request for preliminary plat approval is the request to vacate portions of Femwood Avenue. If approved, the vacation requests would occur in conjunction with the final platting of . the property, See the attached letter from the City Attorney for additional information. Additionally, the preliminary plat dedicates the private access drive currently referred to as Cummings Park Drive as a City street. The applicant is also seeking a Planned Unit Development Master Plan (#02-25B) to guide development on the campus over the next twenty years. The Master Plan will establish proposed locations for new buildings and parking ramps and will include proposed phasing for new construction. As the new buildings are proposed (in accordance with the Master Plan), the applicant will bring in site plans to address individual building issues. Staff analysis of both the preliminary plat and planned unit development master plan are included in the September 23, 2002 memo to the Planning Commission. This is attached for your review. Finally, a concern was expressed at the public hearing conducted by the Planning Commission that a development agreement had not been provided for the Commission and Council's benefit. To address this concern, a draft agreement has been included for reference. However, since additional conditions and elements may need to be included based on the Council's consideration of the preliminary plat and PUD, it is anticipated that the agreement will come back for Council consideration at a later date. Planninl! Commission Recommendation: Preliminary Plat In Planning Case #02-25A the Planning Commission recommends approval of the preliminary plat with the following conditions: I. A trail easement being provided on the western portion of the property in conjunction of . . . . Memo to Mayor and City Council Planning Case #02-25: Preliminary Plat and Master Plan PUD Page 3 of 4 the final platting of the property. 2. The installation of a traffic signal at the intersection of "Cummings Park Drive" and Lexington Avenue at Guidant's expense. 3. Reconstructing "Cummings Park Drive" at Guidant's expense in accordance with plans and specifications approved by the City Engineer. 4. Execution of a development agreement for developer installed public improvements. 5. Provision ofan access easement to Xce1 Energy. 6. Compliance with applicable provisions of the City Code and related ordinances. 7. Satisfaction ofthe park dedication requirement as approved by the City Council. Options I. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, ".,.it must state in writing the reasons for the denial at the time it denies the request." 4, Table for additional information. Deadline for Agencv Actions: Preliminary Plat With regard to subdivision applications, Minnesota State Statute 462.358 Subd. 3B indicates the following: A subdivision application shall be preliminarily approved or disapproved within 120 days following delivery of an application completed in compliance with the municipal ordinance by the applicant to the municipality, unless an extension of the review period has been agreed to by the applicant, This particular application was received September 9,2002. As a result, the application must receive a preliminary approval or denial by January 7, 2002. Planning Commission Recommendation: Planned Unit Development Master Plan In Planning Case #02-25B the Planning Commission recommends approval ofthe Planned Unit Development Master Plan with the following conditions: 1. Approval of a PUD Permit and Development Agreement. 2. The phasing schedule follow the revised schedule proposed by staff. 3. An updated traffic study be completed at the conclusion of Phase I Development and at the conclusion of Phase II Development. 4. Approval of the Final Alternative Urban Areawide Review Mitigation Plan. 5. Submittal of a revised Drainage and Utility Plan as approved by the City Engineer. Options Memo to Mayor and City Council Planning Case #02-25: Preliminary Plat and Master Plan PUD Page 4 of 4 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Ae:encv Actions The City of Arden Hills received the completed application for this request on September 9, 2002. Pursuant to Minnesota State Statue, the City must act on this request by November 8, 2002 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period, The City has extended the review period on this application by an additional 60 days. As such, the City must act on this request by January 7th, 2002. The City may with the petitioners' consent extend the review period beyond the 120 days. . . . . . . FILE COpy ~ ~~HILLS MEMORANDUM DATE: September 26,2002 TO: Planning Commission FROM: Aaron Parrish, Community Services Director Peter Hellegers, City Plamler SUBJECT: Case #02-25 Guidant Corporation A. Preliminary Plat B, Planned Unit Development Master Plan This report will explain some of the main points and the variations from the Zoning Code, also, the recommended Planning Commission actions. Approval of the preliminary plat does not obligate the City to approve the Master Plan, The Preliminary Plat should be considered as its own motion for this Planning Case (motion to reference Case #02-2SA), The Master Plan should be considered as a separate motion for this Planning Case (motion to reference Case #02-2SB). Request Guidant Corporation is requesting approval of three items: a preliminary plat, a planned unit development master plan, and a vacation of easement. The vacation of the easement does not require Commission approval and will therefore not be addressed in this report. Background In recent months, Guidant Corporation has been before the Planning Commission and City Council regarding their future and anticipated campus growth. Most recently, Guidant presented a concept planned unit development master plan for Commission and Council comment; presented the concept plan to residents; presented a preliminary plat proposal (withdrawn); conducted neighborhood meetings regarding the proposed concept planned unit development master plan; and presented a site plan and variance request to construct a 110,900 square foot training center. The training center was approved at the April 29, 2002 City Council meeting with conditions. Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan PUD Page 2 of 12 . In an effort to work with area residents to address some of their issues regarding the Concept Plan, Guidant formed a neighborhood work group. The work group was comprised of: interested neighbors, the Arden Hills Community Services Director, two representatives from Guidant, consultants for Guidant, the Ramsey County Engineer, and the Shoreview Community Development Director. The work group held five meetings between June and August of 2002, the minutes from those meetings were mailed to approximately 850 residents in the area around Guidant, and were also posted on the City of Arden Hills website. The result of the meetings is a neighborhood that was more informed and more involved in the planning process and a proposed Master Plan which is more sensitive to the concerns of neighborhood residents. Currently, Guidant is requesting a preliminary plat (#02-25A) to consolidate its existing parcels into three parcels. While it is a separate action considered by the City Council, integral to Guidant's request for preliminary plat approval is the request to vacate portions of Fernwood A venue. Additionally, the preliminary plat dedicates the private access drive currently referred to as Cummings Park Drive as a City street. The applicant is also seeking a Planned Unit Development Master Plan (#02-25B) to guide development on the campus over the next twenty years, The Master Plan will establish proposed locations for new buildings and parking ramps and will include proposed phasing for new construction. As the new buildings are proposed (in accordance with the Master Plan), the applicant will bring in site plans to address individual building issues. . Surrouuding Area I-I: Limited Industrial Office Iudustrial I-I: Limited Industrial Office! Utility East (Shoreview) N!A N!A N!A West Low Density Residential R-I: Single Family Residential Single Family Residential Site Data Industrial Light Iudustrial! Office I-I: Limited Industrial! PUD Overlay 92.78 acres (4,042,646 square feet) N!A Relatively flat. . . . . Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan POO Page 3 of 12 Preliminarv Plat Review (#02-25AJ 1. Lots, Lots 1, 2, and 3 all exceed code requirements in terms oflot width, depth, and area. 2. Minimum Lot Area. The Zoning Ordinance in Section V, F, 2, states that the minimum lot area for lots in the 1-1 Limited Industrial Zoning District shall be at least 30,000 square feet. All of the lots on the Preliminary Plat are significantly larger than the required 30,000 square feet. The numbers shown below were taken from the preliminary plat and include some property that is not counted in the total size of the campus because the property was lost to easements or dedications. Lots Reouired Lot Area Provided Lot Area Lot 1 30,000 square feet 307,286 souare feet Lot 2 30,000 square feet 2,182,554 square feet Lot 3 30,000 square feet 1,558,494 square feet 2. Minimum Lot Depth, The Zoning Ordinance in Section V, F, 3, states that the minimum lot depth in the 1-1 Limited Industrial Zoning District shall be at least 130 feet. The shallowest portions of all three lots significantly exceed code requirements for minimum lot depth. Lots Required Lot Deuth Provided Lot Deuth Lot 1 130 feet Significantly Exceeds Lot 2 130 feet Significantly Exceeds Lot 3 13 0 feet Significantly Exceeds 3, Minimum Lot Width, The Zoning Ordinance in Section V, F, 3, states that the minimum lot width in the I-I Limited Industrial Zoning District shall be at least 100 feet. The narrowest portions of all three lots significantly exceed the requirements for minimum lot width. Lots Required Lot Width Provided Lot Width Lot 1 100 feet Significantly Exceeds Lot 2 100 feet Significantly Exceeds Lot 3 1 00 feet Significantly Exceeds Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan PUD Page 4 of12 . 4. Setbacks. All existing structure setbacks are maintained with the proposed consolidation. 5. Easements. City subdivision regulations require easements at least twelve (12) feet wide centered on lot lines for utilities and shall be dedicated to the City. Additionally, wetland and drainage easements are also provided on the plat. However, it should be noted that the City will not assume responsibility for maintenance of these areas. Rather, the easement will allow access if it is ever necessary to enter these areas, All existing utility easements that the City currently has will be maintained. In conjunction with the plat, the applicant will also dedicate for public use those areas that currently extend into existing right-of-way and streets. More specifically, the proposed preliminary plat will dedicate to Ramsey County the portions of property that currently extend into Hamline Avenue, County Road F, and Lexington Avenue. The enclosed plat highlights easement areas to be dedicated. Finally, in reviewing the survey that the applicant submitted, it came to staffs attention that the current City trail off of Ham line Avenue running behind the houses off of Indian Oaks Circle is currently outside ofthe easement area and on Guidant"s property. This is located on the northwest portion of the site. To resolve this issue, staff is proposing a trail easement be provided with the proposed preliminary plat. . 6. Grading, It is not anticipated that any grading will occur in conjunction with the plat approval. Grading will be evaluated in conjunction with any future development of the property. 7. Utilities. Since this is a consolidation of properties, no additional utility development will occur on the property. Enhanced Dr expanded utilities on the property will be evaluated in conjunction with any future development of the property. Existing utility easements on the site are maintained. . Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan PUD Page 5 of 12 . 8. Access f Street Design, There are several access and street design issues associated with the preliminary plat. First, as previously mentioned, the plat contemplates the vacation of Fernwood Avenue as a city street. While street vacations are not considered officially by the Planning Commission, from an access perspective the vacation ofFemwood has significant implications for Guidant and adjacent property owners. The following map highlights adjacent property owners impacted by the vacation ofFemwood Avenue: . --"-- """".1 . I . ~ ~ - l~ ~l~lliH&lw.~lf'mt' _"fllTlr.H~ ~" .J_ .........~ , ... i ..tr_;'-j To provide alternative access to the impacted properties to the north, the proposed plat dedicates the existing private access referred to on the plat as Cummings Park Drive . The installation of a traffic signal at the intersection of "Cummings Park Drive" and Lexington Avenue at Guidant's expense. . To accommodate enhanced circulation for Guidant and adjacent property owners, the preliminary results of the traffic study indicated that a signalized intersection at Lexington Avenue would be appropriate. Based on discussions with Guidaut, they are amenable to this. This would be constructed at Guidant's expense, and ultimately approved by Ramsey County. Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan PUD Page 6 of 12 . · Reconstructing "Cummings Park Drive" at Guidant's expense in accordance with plans and specifications approved by the City Engineer, The City currently has standards for street reconstruction. After an evaluation of the private access drive by the City Engineer, it was determined that the pavement condition index (PCI) was within the threshold for street reconstruction. As such, prior to dedicating the street to the City, it will be necessary for it to be reconstructed in conformance with plans and specifications approved by the City Engineer. Based on discussions with Guidant, they are amenable to this. To ensure that the above is appropriately accounted for and implemented, staff would also recommend incorporating a condition requiring the execution of a development agreement for developer installed public improvements. Finally, it will also be necessary for Guidant to provide a perpetual access easement for the Xeel Energy Substation, Xcel eurrently accesses the property from Fernwood on the south via an unimproved access drive. Xce! also has lot frontage on County Road F. This agreement would essentially allow them to maintain their existing access. 9. Park Dedication, Since the properties were never previously platted and the Preliminary Plat calls for the creation of 3 new parcels, park dedication is required. A condition is included in the recommendation requiring Guidant to satisfy the park dedication requirement as approved by the City Council. . Recommendation In Planning Case #02-25A staff recommends approval ofthe preliminary plat with the following conditions: I. A trail easement being provided on the western portion of the property in conjunction with the final platting of the property. 2. The installation of a traffic signal at thc intersection of "Cummings Park Drive" and Lexington Avenue at Guidant's expense. 3. Reconstructing "Cummings Park Drivc" at Guidant's expense in accordance with plans and specifications approved by the City Engineer. 4. Execution of a development agreement for developer installed public improvements. 5. Provision of an access easement to Xcel Energy. 6. Compliance with applicable provisions ofthe City Code and related ordinances. 7. Satisfaction of the park dedication requircment as approved by the City Council. Options 1. 2. Recommend approval as submitted. Recommend approval with conditions. . . . . Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan PUD Page 7 of 12 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." Table for additional information. 4. Deadline for Ae:encv Actions With regard to subdivision applications, Minnesota State Statute 462.358 Subd. 3B indicates the following: A subdivision application shall be preliminarily approved or disapproved within 120 days following delivery of an application completed in compliance with the municipal ordinance by the applicant to the municipality, unless an extension of the review period has been agreed to by the applicant. This particular application was received September 9,2002. As a result, the application must receive a preliminary approval Dr denial by January 7, 2002. Planned Unit Development Master Plan Review (#02-25B) 1. Building Area I Floor Area Ratio The floor area ratio requirement for the 1.1 Limited Industrial District is 0.6. The proposal shows a floor area ratio of 0.54. (%) 54% 2. Lot Covered by Structure, It should be noted that the numbers for Lot Covered by Structure exceeded requirements because the Guidant Master Plan included figures for both building and parking ramp area. The Arden Hills Zoning Code does not address the issue of whether parking ramps should be included in those figures. Typically parking areas would not be counted in lot covered by structure figures and the plan would therefore meet the I-I Criteria. 3, Landscape Area The landscape area requirement for the I-I district states that a minimum of 35% of the property should be kept as landscape area, The Guidant PUD Master Plan significantly Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan PUD Page 8 of 12 exceeded the requirements for landscape area by having 53.3% of the property as landscape area. Much of that landscape area goes to serve as a buffer between the Guidant Campus and the surrounding residential properties, producing the additional benefit of a development with decreased visual impact on the residential neighbors. . Another amenity provided by the extensive landscape area is the provision of trails that would be open for the public to utilize. In conjunction with the park dedication requirement in the plat, staff is currently reviewing the possibility creating better ties between the Guidant trails to the City's current trail system. 5. Setbacks All new construction would remain within the existing area and would not require reduction of setbacks. The Building Official has stated that the applicant should continue to maintain a 60 foot clear around buildings J, D, E, and I. Staff has included this as a condition for approval of the Master Plan. . 6. Phasing Phasing of the proposcd campus improvements with the necessary traffic improvements will be a critical issue. After reviewing the Master Plan proposed schedule of improvements, staff met with Guidant representatives and has created a revised schedule which should better manage the impact of increased traffic created by the growing Guidant Campus. A revised phasing plan is attached for your review. 7, Parking The Zoning Code requires that all office buildings provide a parking ratio of I stall per 250 square feet, and all manufacturing activities provide a ratio of I stall per 1,000 square feet. The table below shows a comparison of parking required by the Zoning Code and the parking provided in the proposed Master Plan. In order for the applicant to meet the parking requirement there would need to be either a reduction in landscape area or increase in the height of the parking ramps. Neither option would be very desirable to the neighboring property owners and it is staffs determination that an alternative solution would be in the best interest ofthe City. Although the master plan shows a deficit of 653 parking spaces from the Zoning Code requirement, the benefit to the City is 653 less vehicles that will be driving on area streets, which in turn may help ease any traffic issues in the area. The applicant has also . been consulting Metro Commuter Services in efforts to reduce single occupant vehicles . . . Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan PUD Page 9 of 12 and to promote alternative means of transportation. Staff would encourage the applicant to provide more alternative transportation programs (van pooling, park and ride services, alternative shift schedules, etc.) for the applicant's employees in efforts to minimize any traffic issues. The applicant made note that approximately 138,500 square feet of manufacturing area in Building F is leased from Guidant by a number of different companies. 7. Height of Buildings The Concept Plan presented to the Planning Commission at the January 2,2002 meeting included two 8-story buildings and two 8-story parking ramps. The proposed Master Plan PUD has only one 8-story building (building K) and has no 8-story parking ramps. After receiving feedback on the Concept Plan from neighborhood work sessions, Guidant has attempted to create a more neighbor-friendly design by moving the taller structures to the southern and interior portions of the campus, and by locating several levels of parking ramp below grade. The result is that the height of these buildings would have the most visual impact on the commercial property south of the campus on County Road F. Dfthe existing buildings 6 of the 7 are already above the maximwn height criteria for the I-I Limited Industrial District. In addition, the Master Plan shows 6 of the 8 proposed buildings or building additions and 5 of the 7 parking ramps would exceed the maximum height requirement. However, since the taller buildings and parking ramps have been planned for the southern portion of the campus the impact of their height should be minimized. The tables below compare the existing buildings, proposed buildings, and proposed parking ramps, with the I-I maximum height criteria. Building A Buildin B Building C Buildin D Building E Building F Building 0 (old Nestle property) 35' 35' 35' 35' 35' 35' 35' 57' 42' 42' 25' 45' 46' 40' Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan PUD Page ]00f12 . Building G 35' 45' 60' Building H 35' 60' 60' Addition I 35' 45' 30' Addition J 35' 45' 30' Building K 35' 135' 135' Building L 35' 45' 62' Building M 35' 135' 75' Building N 35' 105' 75' Ramp I Y2 35' 40' 40' Ramp 2 Y2 35' 50' 50' Ramp 3 1 35' 50' 30' Ramp 4 2 35' 80' 30' Ramp 5 2 35' 40' 40' . Ramp 6 2 35' 50' 40' Ramp 7 2 35' 80' 40' 8, Fire protection The Lake Johanna Fire Inspector has stated that currently the Fire Department does not have a small enough Fire Truck to navigate parking ramps in the event of a vehicle fire. The applicant will need to work with the Lake Johanna Fire Department to make provisions in the parking ramps for fire protection; sprinklers, standpipes, or a smaller tanker fire truck. This would need to occur prior to parking ramps being constructed. 9. Traffic Gencrally speaking, traffic has been identified as the primary issue of concern relative to this proposal. As previously mentioned, a phasing plan the links building construction to necessary traffic improvements has been developed. This is attached for your review. In addition, staff has had contact on a number of occasions with the Ramsey County Traffic Engineer relative to this proposal. He has indicated that he is in agreement with the phasing approach. Aside from Cummings Park Drive, it is anticipated that necessary road improvements would be completed in conjunction with the Ramsey County Transportation Improvement Plan. . . . . Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan PUD Page 1l of 12 10. Environmental Review Guidant is currently in the process of completing the enviromnental review required under the Minnesota Environmental Policy Act (MEPA). At their September 9, 2002 meeting, the City Council adopted a resolution ordering the preparation of an Alternative Urban Areawide Review (AUAR) for the Guidant campus. The Council will consider a draft of the AUAR at their September 30, 2002 meeting. If approved, the AUAR would then be made available for public comment and distributed to various state agencies. A draft AUAR is attached for your reference. No Planning Commission action is required on this item. 11. Issues Raised at Community Workgroups Several other issues were discussed at the community workgroup meetings and those compromises have been reflected in the proposed Master Plan Planned Unit Development. They include: light pollution on neighboring properties, traffic, access to Cummings Park, and the former Nestle property. A complete list of these issues is provided in the applicant's proposed Master Plan pages 9 through 11. to. Drainage and Utilities The City Engineer has identified additional information that would be helpful to include in the Drainage and Utility Plans. Please see the attached comments from the City Engineer. Staff has suggested a revised Drainage and Utility Plan as a condition of approval. Staff Recommendation In Planning Case #02-25B staff recommends approval of the Planned Unit Development Master Plan with the following conditions: 1. Approval of a PUD Permit and Development Agreement. 2. The phasing schedule follow the revised schedule proposed by staff. 3. An updated traffic study be completed at the conclusion of Phase I Development. 4. Approval of the Final Alternative Urban Areawide Review Mitigation Plan. 5. Submittal of a revised Drainage and Utility Plan as approved by the City Engineer. Options 1. 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial with reasons for denial. If the City denies the petitioners request, ",. .it must state in writing the reasons for the denial at the time it denies the request." Table for additional information. 4. Memo to Plam1ing Commission Planning Case #02-25: Preliminary Plat and Master Plan POO Page 12 of 12 Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on September 9, 2002. Pursuant to Minnesota State Statue, the City must act on this request by November 8, 2002 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 1. Location Map. 2. 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C " P. ucE-< .-N < 00 - o N OJ) - o N 00 - o N OJ) - o N ,....., r- ~ " s '" '" .. '" "'-< Q.~ 8"0 " " ~.5 ~ ~ a g ._ OJ 0.. ~n>~ " "0 r- ~ -- -.:t... 'o8M '" >-. = p.- o C " "-= a ~ " .... S = U"- I. t..+::: >::: 7;:.- 0 = CJ Ct c " p. ucE-< ._N !Xl URS MEMORANDUM . Thresher Square 700 Third Street South Minneapolis, ~ 55415 Phone; (612) 370-0700 Fax; (612)370-1378 To: Aaron Parrish Copy: Community Services Director City of Arden Hills Arden Hills, MN 55112 File; 37951,005,2001 Greg Brown, URS From: Nick Landwer, PE Date; September 23, 2002 Snbject: Guidant Master PUD . I have rcviewed the Master PUD for the Guidant Corporation one of our surveyors also reviewed the Plat and I have included his comments, Plat Comments: Final Plat I) Plat and Size to follow Ramsey County Requirements, 2) Bearings can not be assumed, they need a basis of directional orientation, Preliminary Plat I) South line of Co, Rd, F,just below Lot I, Block 2 is not dimensional, it scales 1316+/- but the distance is outside ofline indicating Y2 section, 2) What are the distances ofthe east ROW line at Hamline Ave? As well as Cummings Park Drive and Lexington Ave. and north ROW Co. Rd, F, 3) Include curve information for Cummings Park Drive cul,de-sac. 4) Dimensions of proposed drainage easement and relationship to boundary lines are needed, 5) Parcels and tract labels are needed on boundary drawing. I) 2) 3) 4) 5) Drainage Plan Show sub,drainage areas with areas Include proposed pipe sizes, Show proposed pipe connections to the existing system and abandonment ofthe existing storm sewer system where applicable, Show pond NWL and areas, Include piping in and out of the infiltration basins, . . . . 1) 2) Utility Plan Include pipe sizes for the proposed watermain and sanitary sewer. In light of recent water pressure problems to the Guidant site when the north water tower was being maintained, Guidant should be sure that their proposed water supply system is adequate to maintain required pressures when the north tower is being maintained in the future, This may mean the installation of booster pumps or other onsite storage such as the using the water tower. Guidant should limit the new taps into the existing 16" watermain, Excess connections could be avoided by an internal loop, Guidant should consider installing an intermediate valve on the 16" watcrmain. If that line ever had to be isolated, the valves are located on the north and south ends of Fernwood Ave" it would shut of supply to the services cOlU1ected to it. 3) 4) If you have any questions please call me at (612) 373-6500, Warren E. Peterson Jerome P. Filla Daniel Witt Fram Glenn A. Bergman John Michael Miller Michael T Oberle Steven H. Bruns~ Paul W. Fahning~ Esther E. McGinnis CamerOn S. McLelland P~ERSCN, FR!\M BERGMAN .:.Rrllt.::III............~.....~............IIU.....". Suite 300 50 East Filth Street St. Paul. MN 5510]-1197 16511291'895_ (6'511228~175"3 {acsirnil Direct Dial #(651) 290-6907 October 31, 2002 Mr. Aaron Parrish Community Services Director City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 RE: Guidant Property Fernwood Street Our File No.: 10460,00,12 Dear Aaron: Based upon the information provided by the Guidant Corporation, the City is the fee owner of the westerly half of Fernwood Street and has an easement over the easterly half of Fernwood Street: . 1. Vacation of Easement (MS 412.851). In order to vacate a street right-of,way, the City needs to conduct a public hearing before the City Council. The hearing must be preceded by two (2) weeks published and posted notice, and by ten (10) days mailed notice to property owners who abut the street right-of-way. The published and mailed notices should indicate the date, time, place and purpose of the hearing, If the street vacation was requested by a majority of the abutting property owners, the City Council resolution needs to be approved by three (3) affirmative votes. If the street vacation was initiated by the City, the City Council resolution needs to be approved by four (4) affirmative votes, 2. Conveyance ofTitle (MS 462,356). Before the City conveys title to real estate, the City Council should do one of the following: (a) Refer the proposed sale to the Planning Commission for review, A public hearing is not necessary. The Planning Commission would adopt a finding which indicates that the proposed sale would or would not be in compliance with the City's Comprehensive Plan, The Planning Commission's findings are referred to the City Council for review, (b) In the alternative, the City Council can adopt a resolution by four (4) affirmative votes which indicates that referral of the matter to the Planning Commission is . . ,~.Lsn ,,~DMITTED IN ')"'ISCQt,,SIN . . . October 31, 2002 Page 2 not necessary because the proposed sale has no relationship to the Comprehensive Plan. The sale of real estate requires three (3) affirmative votes of the City Council. A public hearing is not necessary. The City would convey its interest by means of a quit claim deed. If you have any questions, please contact me. Very truly yours, Jerome p, Filla JPF:jtc Enclosure F:\users\Janice\Daily Dictation (31-02).wpd CITY OF SHOREVIEW CITY COUNCIL Sandy Martin, Mayor Blake Hutfm~~ Tom LandweW Terry Quigley Ady Wickstrom 4600 Victoria Street North, Shoreview, MN 55126 (651) 490,4600 Fax (651) 490,4699 (651) 490,4750 Voice/TTY www.ci.shoreview.mn.us RECEIVED OCT - 4 2002 Octobcr 2, 2002 Mr. Aaron Parrish Community Services Director City of Arden Hills ]245 W, Highway 96 Arden Hills, MN 55112 CITY OF ARDEN HILLS Re: Planning Case #02-28: Guidant Mastcr Plan Planned Unit Development and Preliminary Plat Dear Mr. Parrish: The City has reviewed the information provided regarding the proposed Guidant Master Plan Planned Unit Development and Preliminary Plat for the Guidant Corporation Business Campus, The plan has bcen reviewed by our staff to determine the potential impacts this development will have on neighboring land uses in Shoreview, specifically along the Lexington Avenue corridor. . Land Use Impacts, Land uses within the City of Shoreview near this site include a mixture of business park uses and attached residential uses. Although these land uses are cOlmected with the Guidant property by the Lexington Avenue corridor, the roadway also provides separation because of its width and design. It appears that the proposed development concept attempts to tmifY the business campus while maintaining a relatively low vi sua] impact for surrounding land uses. This is achieved through the use of open space and clustering of taller buildings towards the center of the site, In staffs opinion, the proposed development concept will not have a significant land use impact due to the overall development concept and characteristics of Lexington A venue, Traffic Impacts. Staff also reviewed the Traffic Study Overview to determine the proposal's traffic impact on Lexington Avenue. The following summarizes traffic and roadway related concerns: The City recognizes that Lexington A venuc falls undcr the jurisdiction of Ramsey County, For this level of development to occur, Ramsey County must be willing to program the planned roadway improvements in their Transportation Improvement Plan, If these planned changes are not programmed and completed in conjunction with the proposed site improvements, Shoreview would have serious concerns on the further degradation of service levels in an area that already needs intersection and capacity improvements based upon current traffic volumes, Furthermorc, the . . . . County should be working with the Minnesota Department of Transportation to ensure the interchange ramps at Interstate 694 are programmed and improved, I would appreciate it if you could forward a copy of any comments you have received from Ramsey County and MnDOT, The City has had past discussions with the County regarding a signal at Lexington Avenue and Victoria Street. Regardless of the improvements that take place on the Guidant Corporation site and the related Lexington Avenue improvements, there is still a need for this signal. The City is re,affirming our position regarding the need for this signal, which would include lane improvements north to Co, Highway 96 making this project even more important given anticipated traffic volumes due to the Guidant plans, The City is concerned about the potential impact an additional signal at the north driveway will have on the planned future signal at Lexington A venue and Victoria Street, which is designed to assist access to and from residential neighborhoods in both communities, As part of this review by the County, Shoreview encourages the consideration at re,striping Lexington A venue from the current three-lane configuration to four lanes from Highway 96 to Interstate 694, Furthermore, Shoreview believes that controlled turn,lane improvements at the Lexington/Co, Road F and Lexington/Red Fox Road intersections should be high priorities as part of any traffic management plan for the corridor. Shoreview also encourages the inclusion of pedestrian and bicycle facilities be considered a component ofthe transportation improvements, I understand that the City ordered an Alternative Urban Area,wide Review be completed for this project. I would appreciate it if you could notity the City when the draft will be made available for public comment. Shoreview appreciates your communication efforts regarding this exciting proposal and allowing us to provide comments, Please call me at 651,490-4682 or e-mail me at knordine(mci,shoreview,mn,us if you have any questions regarding our comments, Sincerely, ~~ Kathleen Nordine City Planner TlIetters/l 0-02 ,02parrish PLANNED UNIT DEVELOPMENT PERMIT AND DEVELOPMENT AGREEMENT CITY OF ARDEN HILLS GUIDANT CORPORATION . 1,00 Parties. This Agreement is dated the day of , 20_, and is entered into by and between City of Arden Hills, a Minnesota municipal corporation (herein "City"); and Guidant Corporation, a Minnesota corporation, its successors and assigns (herein "Guidant"). 2,00 Recitals. A, Guidant is the record fee owner of certain real property ("Guidant Property") located within the City which is defined and illustrated on a Preliminary Plat attached and incorporated as Exhihit A (the "Preliminary Plat"). B. Guidant has requested that the City approve a planned unit development ("PUD") for the Guidant Property, The Master Plan PUD which is labeled "Guidant Campus Master Plan - Prepared by Guidant Corporation for City of Arden Hills, September, 2002" is attached and incorporated as Exhihit B (the "Master Plan PUD"), . C. Guidant has proposed to develop the Guidant Property in three (3) phases between 2003 and 2018, The phasing schedule is contained in the Master Plan PUD, D. Subsequent to Master Plan PUD and Preliminary Plat approval, Guidant will need to obtain Final Plan PUD approval, Final Plat approval and building permit approvals for improvements to be constructed within each phase, all in compliance with the procedures defined in the City's Development Regulations. E. On October 28, 2002, the City agreed to approve the Master Plan PUD and the Preliminary Plat for the Guidant Property subject to the terms and conditions of this Development Agreement. 3,00 Terms and Conditions, In consideration of the mutual undertakings herein expressed, the parties agree: A, Construction of Imrrovements, Building improvements shall be constructed in compliance with building plans and specifications which have been reviewed and approved by the City's building inspector. Traffic . . improvements shall be constructed in compliance with plans and specifications which have been reviewed and approved by the City's consulting engineer and, where appropriate, by the Ramsey County engineer and/or the Minnesota Department of Transportation engineer. I. Phase I Traffic Improvements. Except as provided herein, Phase I traffic improvements shall be completed prior to the issuance of occupancy permits for the Phase I buildings, The following Phase I traffic improvements shall be completed by December 31, 2003, and shaIl be subject to the following conditions: (a) Improvement/Estimated Cost ofImprovement, Improvement Estimated Cost Reconstruction of Guidant Drive North $350,000,00 InstaIlation of Traffic Signal Cummings Park DrivelLexington $250,000.00 . Total Estimated Cost: $600.000.00 (b) Amount of Improvement Security, Prior to the City's endorsement of approval on the Final Plat, Guidant shall deposit security with the City Administrator in an amount equal to 125% of the engineer's estimate of the cost of constructing the traffic improvements, defined above, which have not been completed and accepted by the City prior to Final Plat approval. The security may be in the form of a cash escrow fund, a performance bond, or a letter of credit. The form of security shall be approved by the City attorney, (c) Reduction of Security, Upon completion of required improvements for the Guidant Property and acceptance by the City, the City Council shall reduce the amount of security for the completed improvements provided that in no case shall the total remaining security be equal to less than 125% of the estimated costs of the incomplete improvements, (d) Inspection. The City's consulting engineer shall be permitted to inspect the construction and installation of the traffic improvements defined in this subdivision 3(A)(l) as deemed appropriate by the engineer to insure compliance with . 2 approved plans and specifications. Guidant shall reimburse . the City for its inspection costs, 2, Phase II Traffic Improvements. Phase II traffic improvements shall be completed before the issuance of occupancy permits for Phase II buildings, 3, Phase III Traffic Improvements. Phase III traffic improvements shall be completed before the issuance of occupancy permits for Phase III buildings. B, Public Use Dedication. Guidant's public use dedication requirement shall be satisfied in the following manner: 1, Dedication of Public Trail. A City park trail currently crosses onto a portion of the Guidant Property, Guidant shall define and convey an easement to the City for the park trail prior to the issuance of occupancy permits for Phase I buildings. 2. Use ofInternal Trail System. As part of its development, Guidant will construct a private trail system. Guidant shall permit public use ofthe private trail system provided that the public's right to use the private trail systems may be rescinded by Guidant, upon consent of the City, if it becomes necessary to establish a perimeter fence around the Guidant Property in order to protect the safety ofthe Guidant Property or its employees, The form of the private trail system use agreement shall be approved by the City's attorney and shall be executed prior to the issuance of occupancy permits for Phase I buildings. 3. Construction/Convevance of Park Building. Guidant shall construct a picnic/warming shelter ("Park Building") for Cummings Park pursuant to plans and specifications approved by the City, The maximum cost of the Park Building is estimated to be $350,000, The contribution of Guidant to the Park Building shall be identified on a plaque, approved by the City, which shall be attached to the Park Building. Upon completion of the Park Building, it shall be conveyed to the City. The City shall be responsible for maintenance of the Park Building. Construction of the Park Building shall be completed by June 30, 2004, C. Traffic Study Update, Guidant shall update the traffic study contained in the Master Plan PUD after completion of the Phase I building construction 3 . . . . . and traffic improvements, and after completion of the Phase II building construction and traffic improvements, D, A,U,A.R, Mitigation Plan. No development shall occur until the Alternative Urban Areawide Review (A,U.A.R,) Mitigation Plan has been approved, It is anticipated that the A. U ,A.R. Mitigation Plan will be approved prior to December 31, 2002. E, Drainage and Utility Plan. A revised drainage and utility plan shall be reviewed and approved by the City's consulting engineer prior to the issuance of grading permits for the Guidant Property. The approved drainage and utility plan shall be attached and incorporated as Exhibit C. F, Fernwood Street. At the present time, Fernwood Street is a public right- of-way, As part of the development of the Guidant Property, Fernwood Street will be reconstructed and reconfigured as a private road. In order to facilitate the transition ofFemwood Street from a public right-of-way to a private road, the City will vacate its easement over the easterly portion of Fernwood Street and will convey its fee interest in the westerly portion of Fernwood Street. It is anticipated that the vacation and conveyance of Fernwood Street will occur prior to approval of the Final Plat for the Guidant Property. Both actions of the City will be subject to the following conditions: I. Retention of easements, if any, for utilities which will remain within the original Femwood Street right-of-way; and 2, A declaration of restrictive covenants or other appropriate legal document, on forms approved by the City Attorney, which allows public use ofthe private right-of-way on weekends and between 6:00 p,m, and 6:00 a,m. on Monday through Friday, provided that Guidant shall retain the authority to rescind or modify the hours of public use, upon the consent of the City, if necessary to protect the safety of the Guidant Property or its employees. G. Amendment. The Master Plan PUD and/or the Final Plan PUD may be amended pursuant to the process defined in the City's development regulations and shall require City Council approval. The Development Agreement may be amended by written consent of the parties. H. Binding Effect. The terms and provisions of this agreement shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all 4 future owners of all or any part of the Guidant Property. This Agreement, . at the option of the City, shall be placed of record so as to give notice thereto to any subscquent purchasers and encumbrancers of all or any part of the Guidant Property and all recording fees, if any, shall be paid by the Guidant. 1. Incorporation bv Reference, All plans, special provisions, proposals, specifications and contracts for the improvements furnished and let pursuant to this Agreement shall be and hereby are made a part of this Agreement by reference as if fully set out herein, J. Default. The occurrence of any of the following shall be considered an "event of default" in the terms and conditions contained in this Agreement: I. Failure of the Guidant to comply with any of the terms and conditions contained in this Agreement. 2. The failure of the Guidant to comply with any applicable ordinance or statute with respect to the development of the Property. K. Remedies. Upon the occurrence of any event of default, the City, in addition to any other remedy which may be available to it, shall be permitted to do any of the following: . I, City may make advances or take other steps to cure the default, and, where necessary, enter the Guidant Property for that purpose. The Guidant shall pay all sums so advanced or expenses incurred by the City, upon demand, with intercst from the dates of such advances or expenses at the rate of 10% per annum, No action taken by the City pursuant to this section shall be deemed to relieve the Guidant from curing any such default to the extent that it is not cured by the City or from any other default hereunder. The City shall not be obligated, by virtue of the existence or exercise of this right, to perform any such act or cure any such default. The Guidant shall save, indemnify, and hold harmless, including reasonable attorney fees, the City from any liability or other damages which may be incurred as a result of the exercise of the City's rights pursuant to this section, 2, Obtain an Order from a Court of competent jurisdiction requiring the Guidant to specifically perform its obligations pursuant to the terms and provisions of this Agreement. . 5 . . . 3, Exercise any other remedies which may be available to it including an action for damages. 4. Withhold the issuance of any or all building permits and/or prohibit the occupancy of all building(s) for which permits have been issued, 5, In addition to the remedies and amounts payable as set forth herein, upon the occurrence of an event of default, the Guidant shall pay to the City all fees and expenses, including reasonable attorney, engineering and consulting fees, incurred by the City as a result of the event of default, whether or not a lawsuit or other action is formally taken. L. Effective Date. This Agreement and the rights and obligations defined herein shall become effective upon approval of the final A,U,A,R, Mitigation Plan, IN WITNESS WHEREOF, the City and Guidant have caused this Agreement to be executed as of the datc and year first above writtcn, CITY OF ARDEN HILLS, a Minnesota statutory city DENNIS PROBST, MAYOR ATTEST: Joe Lynch, City Administrator STATE OF MINNESOTA ) ) ss, COUNTY OF ) On this ~ day of , 20_, before me, a notary public within and for said county, personally appcarcd Dcnnis Probst and Joe Lynch, to me known to be respectively the Mayor and City Administrator of the City of Arden Hills, and they executed the foregoing instrument and acknowledged that they executed the same by authority of and on bchalf of City of Arden Hills, Notary Public 6 In the Presence of: GUIDANT: GUIDANT CORPORATION By: Printed Name: Title: By: Printed Name: Title: STATE OF MINNESOTA ) ) ss, COUNTY OF ) On this day of , 20~, before me, a notary public within and for said county, personally and , the and of Guidant Corporation, a Minnesota corporation, and owner of the above described property and he/they executed the foregoing instrument and acknowledged that he/she/they executed the same on behalf of said corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY; PETERSON, FRAM & BERGMAN, P.A. (JPF) 50 East Fifth St., #300 St. Paul, MN 55101 (651) 291-8955 F:\users\LOR1\Jeny\Arden Hills\Guidant- Development Agmt - 4.doc 7 . . . . ~ ......... ~ EN HILLS MEMORANDUM DATE: Agenda Item 6.B November 6, 2002 TO: Mayor and City Council Aaron Parrish - Community Services Director ;1f FROM: SUBJECT: Planning Case #01,30, Aaron Nelson Planned Unit Development, 3130 Cleveland A venue ENCLOSURES: 1. October 23, 2002 Letter from Steve Nelson . Overview . As you may recall, the Arden Hills City Council approved a Planned Unit Development for 3130 Cleveland Avenue at their December 10, 2001 meeting, The approved plan allows for an 8900 square foot office building, According to the Arden Hills Zoning Ordinance, an applicant must begin construction within one year of receiving a.pprovaL Since it is not anticipated that construction will begin before the 10th of December, the applicant is requesting a six month extension from the City CounciL This is permissible under the Arden Hills Zoning Ordinance, A notice ofthis extension request was mailed to neighbors within 350 feet of the property. Requested Adiou 'Consider approval of a six month extension to the previously approved master and final planned unit development. LAUIffiNCE M.NELSON 1909 - 2000 STEPHEN L. NELSON & ASSOCIATES ATTORNEYS AT LAW 665 NORTH SNELLING AVENUE SAINT PAUL, MINNESOTA 55104,1893 (651) 646-5000 Fax (651) 642.2619 . STEPHEN L. NELSON LEGAL ASSISTANT SHARON E. LYNCH October 23, 2002 OCT 2 4 2002 Mt,AaronParrish, City Planner c/oArden Hills City Hall 1245 W'estHighway 96 Arden Hiils,MN 55112-5794 CIT\F (\~ ,~"_"n.,, , . -., I 1 _/>- }~. -_:-:---::~~~:ILLSJ Re: PUD Approved on 12110101 Case No: 01-30 Property: 3130 North Cleveland Avenue Dear Mr. Parrish: . I would respectfully request an extension of the PUD from Case #01-30 which was approved on . December 10, 200 I and expires on December 10, 2002, The primary reason has to do with the increased cost for winter construction which is quite significant. The six month extension would end on May 10,2003. Itis my understanding that the City Council can act upon this request, '. J" ,:.:". - "...._ '.-, '.,'0' ' . " . Please advise if additional information is needed and when this request is approved, SLN/mtn SLN SLN\Blair\NewBldglParAar04,ltr .~ <J ). .:i\;. '. . . ,,'.,- .. r',..~. '-:; :'~~ ~ , ,':..:'(J '. . --:-.'; ,',. ", ,:"'" ;,' . J ....~J":.' . . . URS AGENDA ITEM 7.A MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370,13783 To: Joe Lynch/Arden Hills Copy: Tom Moore/Arden Hills File: 37951023 Jim Perron/Arden Hills Nick LandwerlURS From: Greg Brown, PE Arden Hills City Engineer Date: November 12, 2002 Subject: 2003 Pavement Management Program Feasibility Report Backl!:round The Council authorized the preparation of a feasibility report for the 2003 Pavement Management Program on September 30, 2002, The 2003 PMP includes the Karth Lake East and the Ingerson neighborhoods, The attached feasibility report is provided for Council review and comment. The 2003 budget also includes the sealcoating of the neighborhood bound by Highway 96, Hamline Avenue, Highway 10 and I 694. This work is not proposed to be assessed and residents of the sealcoating neighborhoods have not been directly informed of the project to date, The sealcoating work will be done under a separate contract from the work included in this feasibility report, Recommendation The City Engineer recommends that the Council receive the 2003 PMP Feasibility Report and schedule a Public Hearing on the project for November 25, 2002, C:\Documenls and Settings\CynthiaY\Local Settings\Temporary Internet Files\OLK3\CounciIMemoll-12-02 (Feasibility Report Agenda Co\o'er).doc City of Arden Hills Ramsey County, Minnesota e Resolution 02-59 A Resolution Receiving Report and Calling a Public Hearing on Improvement of Karth Lake East and Ingerson Neighborhoods WHEREAS, pursuant to Resolution 02-50, which the Council adopted September 30, 2002, a report has been prepared by City Engineer Greg Brown/URS with reference to the improvement of Hunters Court and Waldon Place, and this report was received by the Council on November 12, 2002, and WHEREAS, the report provided information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1, The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for a portion of the cost of the improvement pursuant to .Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $2,500,000,00, . 2, A Public Hearing shall be held on such proposed improvements on the 25th day of November 2002, in the Council Chambers of City Hall at 7:00 p,m. and the Deputy Clerk shall give mailed and published notice of such hearing and improvement as required by law, ADOPTED by the Council this 12th day of November, 2002. Dennis Probst, MAYOR ATTEST: . Joseph Lynch, Administrator I I I I I I I . I I I I I I I ,. I I J FEASIBILITY STUDY AND REPORT FOR 2003 PAVEMENT MANAGEMENT PROGRAM INGERSON NElGteORHOOD - HAAl..N: AVENUE - INGERSON ROAD - INGERSON COu:lT - CARLTON DRIVE - CANNON AVENUE - FERNWOOD STREET - FERNWOOD COURT KARTH LAKE NElGI-BORHOOD - PLEASANT DRIVE - PLEASANT CACLE - AMBLE CACLE - KARTli LAKE DRIVE NOVEMBER 12, 2002 "Thresher Square 700 Third Street SOI1HI Minneapolis, MN 55415 6":2.370.C7DO Tel 612.370.1378 Fax ~ 37951- 023- 0101 I I I I I I I II I I I I I I I ,. I FEASIBILITY STUDY REPORT FOR 2003 PAVEMENT MANAGEMENT PROGRAM CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA NOVEMBER, 2002 Minneapolis, Minnesota 55415 URS, INC. 700 Third Street South I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the state of Minnesota Section 326,02 to 325,15 File: 37951,023-0101 Date: 1//7/0'J, MNLic, No, 22814 I I I I I I I It I I I I I I I ,. I URS November 12,2002 Honorable Mayor and Members of the City Council City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 ATTN: Mr. Joe Lynch City Administrator RE: Feasibility Study and Report 2003 Pavement Management Program Honorable Mayor and Members of the City Council: The enclosed feasibility report has been prepared examining the proposed rehabilitation and reconstruction of the Ingerson and Karth Lake East neighborhood pavements as authorized at the September 30, 2002 Council Meeting, This report will evaluate the feasibility of the proposed improvements as directed by the City Council. Information utilized in the preparation of this report includes the 1999 and 2002 Pavement Condition Index field surveys, aerial mapping, as-built plans, GIS property information, plat information, soil borings and input from residents, We are of the opinion that the improvements as outlined in this report are feasible and would address two neighborhoods at the top of their respective lists for pavement rehabilitation and pavement reconstruction. The improvements would bring the entire Ingerson neighborhood in line with City standards ultimately reducing maintenance costs and improving water quality for Lakes Josephine and Johanna, The improvements would add new life into the Karth Lake East neighborhood pavements with a minimal investment while improving water quality of Karth Lake itself. Sincerely, / "ioo /~ wn, PE, URS Inc, ity Engineer Thmsher Square 700 Thii"d Streot South Minneapolis, MN 55415-1199 612.370,0700 Tel 612.370.1378 Fax 2 I I I I I I I II I I I I I I I f I TABLE OF CONTENTS INTRODUCTION PART I: Ingerson Neighborhood Improvements Background Summary"....,...."" ,...,."" """"..,....",.. Proposed Roadway Improvements..",.,.".. ....,.,..,.....,... Proposed Drainage/Water Quality Improvements,....,..".." Proposed Utility Improvements...,.,..,..""..,..,...,...., ,.... Hamline Trail Improvements,...."..,.......""..",....",...., A, B, C. D, E, F. PART II: Karth Lake East Neighborhood Improvements A. Background Summary.....,..,.."".. ....,...........,...." ...... B, Proposed Roadway Improvements,..,........,....,.......,......, C. Proposed DrainagelWater Quality Improvements.."....,...,.. D, Proposed Utility Improvements,.. ....,........,...""..'.."...., PART IIl:Project Costs, Funding and Schedule A. Project Costs".".,..,....",............,..".."",..,."..........,.. B, Project Funding,..,...".,......,...... ,..........,...,..,....,........, C. Project Schedule..,..,.."........,...,.........",....,..".,."......, D, Summary",., '" "",','" .'""", "".,."""" ""'" """",."", APPENDIX A: APPENDIX B: APPENDIX C: APPENDIX D: APPENDIX E: Exhibits Detailed Construction Cost Estimates Preliminary Assessment Rolls Frontage Foot Calculation Examples Public Meeting MinuteslResident Comment Forms 5 6 9 11 11 13 14 15 15 16 17 18 18 URS I Introduction Pavement Management Program Philosophy On September 30, 2002 the Arden Hills City Council authorized the preparation of a feasibility study for the 2003 Pavement Management Program, The proposed 2003 Pavement Management Program consists of the proposed reconstruction and rehabilitation of the Ingerson and the Karth Lake East neighborhoods respectively, The Ingerson neighborhood is located in the southeast quadrant of Arden Hills, west of Lexington A venue, The Karth Lake East neighborhood is located in the northwest quadrant of Arden Hills between Karth Lake and Lexington Avenue, Exhibits 1 and 14 show the project locations, The current Pavement Management Program policy was adopted by the Council during the Fall of 2001. The adopted city approach to pavement management is based upon considering neighborhoods as a whole, The City has implemented a pavement management program, which includes field surveying each roadway every three years to monitor its conditions, identify trends and extrapolate pavement life expectancies, This survey measures all of the pavement distresses within a road segment and results in a numerical Pavement Condition Index (PCI) unique to each particular road segment. To implement a maintenance program, specific rehabilitationlreconstruction treatments are recommended based on the PCI values of the street. The following table illustrates the generally recommended treatment for a given PCL pel 100,81 80,61 60-0 TREATMENT Spot Repair, Crack Seal and Seal Coat Mill and Overlay Complete Reconstruct In addition to surface PCI ratings, issues such as drainageltlooding, water quality improvements, conformance with standards and utility condition are considered when developing the recommended priority for reconstruction and rehabilitation of City pavements, This approach allows for the City to address storm drainage and water quality issues which typically cannot be effectively solved on a street by street basis, In addition, the neighborhood approach provides some economy of construction costs and limits impacts to neighborhoods for one season instead of multiple seasons over a period of several years, The five year Pavement Management Program outlined in the Spring of 2002 identifies the Ingerson neighborhood for reconstruction and the Karth Lake East neighborhood for rehabilitation (mill and overlay) in 2003, This feasibility report is organized in three parts as follows: Part 1: Ingerson Neighborhood Improvements; Part II: Karth Lake East Neighborhood Improvements and Part III: Project Costs, Funding and Schedule, Parts I and II essentially describe the existing conditions and proposed improvements and alternatives and issues, Part III is a comprehensive summary of the entire project costs, funding sources and timeline, Appendixes include exhibits, detailed cost estimates, preliminary assessment roles, assessment calculation information and public meeting minutes, 4 I I I I I I II I I I I I I I , I I PART I INGERSON NEIGHBORHOOD IMPROVEMENTS I I I I I I II I I I I I I I I' I A. Background Summary The Ingerson neighborhood was first considered for reconstruction in 1999 however the project was tabled by the Council pending a review of the Pavement Management Program, Following the review of the PMP and adoption of a new policy the City Engineer prepared a five year PMP schedule which recommended that the Ingerson neighborhood be considered for reconstruction in 2003, Neighborhood streets that are being considered as a pal1 of this feasibility report are listed as follows: Street Name Ingerson Road Ingerson Court Fernwood St. Fernwood Ct. Cannon Ave, Carlton Dr. Hamline Ave, (north) Hamline Ave. (south) Tiller Lane Dunlap Street Dellwood Existing Width 27 24 27 26 24-28 30 22 24 30 30 30 PCI 1999 65 37 77 86 44 63 11 59 Proposed Width 28 24 28 24 28 28 28 28 *These roadways were constructed during or prior to 1961 Notes: PCI 2002 47 47 70 75 10 60 1 36 83 83 83 Last Significant Road Work 1988 1961* 1989 1989 1961* 1961* 1961* 1987 1990 1990 1990 a) Tiller Lane, Dunlap Street and Dellwood are located within the Ingerson neighborhood however were reconstructed with curb and gutter and storm sewer approximately 10 years ago and are therefore not being considered for further improvements at this time, b) Reconstruction of Fernwood Court is included as an alternative c) Reconstruction of Hamline Avenue (north) is included as an alternative The neighborhood as a whole is ranked as the high priority for reconstruction based upon the 2002 street condition assessment and existing drainage issues, water quality, utility issues, pavement standards and safety issues, The streets identified for improvement have PCI ratings between 1 and 75 with a weighted average of 42, 5 - Existing and proposed street widths are shown on the table above, Three of the project streets have received no significant rehabilitation work since their original construction, Ingerson Road, Hamline A venue (south), Fernwood Street and Fernwood Court have received overlays within the past 14 years, None of the project streets currently has concrete curb and gutter. Some drainage catch basins exist on Carlton Drive and Fernwood Street and deteriorated bituminous curb exists in various places throughout the project area, Ingerson Road and adjacent yards west of Fernwood Street experience localized flooding on a regular basis as the terrain is very flat and no drainage infrastructure exists in this area, The southern portion of the neighborhood drains to Lake Josephine via an inlet located between Fernwood Court and Ingerson Court, The remainder of the neighborhood (including Tiller Lane and Dunlap Street) drains to a wetland located east of Hamline A venue between Ingerson Road and Tiller lane, Portions of Hamline Avenue south of Ingerson Road drain directly to the ditch system which eventually flows to Lake Johanna, There are no storm water quality ponds located in the neighborhood currently, Three neighborhood informational meetings were held during the summer of 2002 to discuss the proposed improvements and collect resident feedback. Minutes from the public meetings are included in the appendix, I I I I I I I II I I I I I I I " I B. Proposed Roadway Improvements Overview Fernwood Court Discussion The following streets are proposed to be fully reconstructed with bituminous surfacing, concrete curb and gutter, aggregate base, sand subbase with draintile, Proposed street widths are as measured between face of new curbs and are in conformance with the functional street classifications adopted by the Council: Ingerson Road (28 foot width) Ingerson Court (24 foot width) Fernwood Street (28 foot width) Hamline Avenue (south) (28 foot width) Cannon A venue (28 foot width) Carlton Drive (28 foot width) The proposed roadway improvements are illustrated in exhibits 1,9, Fernwood Court currently has a PCI of 75 which is significantly higher than the other neighborhood streets and near the high end of the typical mill and overlay zone of PCI ratings, The street does not have concrete curb and gutter or the standard city pavement section and was overlayed in 1989, The cost to reconstruct Fernwood Court is estimated at $64,900,00 (with $32,450,00 being paid through assessments), Although an argument can be made to reconstruct the street based upon following a comprehensive neighborhood philosophy and thus to bring the street up to current standards with its neighboring streets, the City Engineer recommends that the street not be reconstructed or overlayed as a part of this project for the following reasons: 6 I J!!i_"~,~_ I I I I I I Pavement Section II Discussion I I I I I I I , I , "".... ~ ~,~-,.....~"'~.,.~ -~- __'<I!l: ~ . City Engineer anticipates that the street will deterioratc at a relatively slow pace and should remain serviceable for several years to come, . The neighborhood feedback has been strongly against spending money to reconstmct this street both from the affectcd residents and the neighborhood at large, . The proposed water quality basin located in the Femwood Channel will not require the reeonstmction of Femwood Court however care will need to be taken by the Contractor in order to limit any damage to the street during construction activities, . No existing drainage problems on Fernwood Court, ? The City Engineer requests that the Council direct staff to either reconstruct the street fully, construct new curb and overlay or remove the street from the PMP schedule not to be reconsidered unless petitioned by the property owners, The proposed street pavement sections will be designed in accordance with MnDOT guidelines for flexible pavement design utilizing the soil R values measured from the geotechnical analysis. The geotechnical analysis was completed by American Engineering and Testing in 1999 and recommends that the use of a granular subbase be incorporated into the design of the proposed street pavements, The City standards include a 12 inch granular subbase, The sand subbase will provide enhanced pavement support, pavement subdrainage and frost protection necessary for the soils encountered in this area, The typical pavement cross section will include 4-5 inches of bituminous surfacing, 8-12 inches of Class 5 aggregate base and 12 inches of sand subbase, The sand subbase will be drained with 4 inch diameter PYC pelforated pipes connected to storm sewer catch basins, Final pavement sections will be determined as a part of the final design process based upon the soil borings and analysis of in place soils and traffic and traffic loads, Ingerson Road and Hamline Avenue (south) are designated as Municipal State Aid Streets and will be designed in conformance with State Aid guidelines. During the course of the project development, some residents questioned whether the sand subbase was necessary on the portion of Ingerson Road from Lexington A venue to Fernwood Street due to its slope, Although the significant slope of this section of roadway will shed surface water much more efficiently than the flatter roadways, the sand subbase will still add value to the pavement section through increased strength and frost resistance, Pavement consistency within an area is generally a desirable design attribute since different sections will react differently to weather and traffic thus typically creating a "speed bump" or depression at the location of interface, The cost of the sand subbase is approximately $20,00 per linear foot of roadway, 7 - Hamline A venue Vacation Discussion The street reconstmction will include the constmction of deprcssed curbs and concrete driveway aprons at all existing driveways, Reconstmction of bituminous and concrete dri veways will be performed as necessary to meet grades, Where possible driveway grades will be improved over existing conditions, A significant amount of discussion occurrcd regarding concrete curb design, The City's Pavement Management Policy allows three types: 4 inch and 6 inch barrier curb and 4 inch surmountablc curb, The general consensus at public meetings to date called for surmountable curb however a few residents on Carlton Dri ve requested barrier curb to match the existing Tiller Lane curb, If surmountable curb is selected, the City Enginecr would recommend that exceptions are made at comer radii and catch basin low points to construct barrier curb, Barrier curb at these locations will allow the drainage system to operate more efficiently and to reduce tire and snowplow encroachments into yards around corners. ? The City Engineer requests that Council select either 6" barrier, 4" barrier or 4 inch surmountable curb be included with the project. The City Engineer recommends that the project include the permanent removal of Hamline A venue between Ingerson Road and Tiller Lane, This segment of Hamline Avenue would require significantly more soil correction as a result of its proximity to the adjacent wetlands to realize a comparable life expectancy of a typical City street. This segment of street has a PCI rating of 1, Reconstmction to a 28 foot width would impact approximately 0,1 acres of the adjacent wetland likely requiring mitigation at a 2: 1 ratio, The reconstmction of this street segment along is estimated to cost approximately $148,000,00, Only 284 linear feet of assessable property exists along this segment of street. Removal of this street would result in additional traffic on Dunlap Street and a short portion of Ingerson Road, Field tests conducted in 1999 indicated that traffic on Dunlap increased from approximately 100 vehicles per day to approximately 300 vehicles per day. This increase could also be equated from approximately 10 vehicles during the AM or PM peak hours to 30 vehicles during the peak hours, The ADT on the west end of Ingerson Road also increased by 200 from approximately 400 to 600 essentially matching the existing traffic on Hamline A venue south of Ingerson, These increases while significant in percentage terms still represent traffic volumes well within normal ranges for residential streets in Arden Hills. The City and neighborhood at large could realize significant benefits by removing this section of roadway including reduced overall project cost, reduction of impervious area, space for storm water quality improvements, space for a pedestrian trail, regrading of area to a more natural appearance and space for planting of landscape trees for screening of TH 51, ? The City Engineer requests Council to provide direction to staff to remove, reconstruct (to specified width) or leave in place the section of Hamline A venue between Ingerson Road and Tiller Lane, 8 I I I I I I I II I I I I I I I , I I - --~<<; -- I W Ingerson ~ Court Geometry Discussion I I I I I I The proposed improvements include the realignment and necking down of the entrance to Ingerson Court from Ingerson Road as shown in the exhibits, This geometrical modification will increase safety, reduce total pavcment area and provide a space for a raingarden in the southwcst quandrant of the new intersection, The proposed change was discussed with residents at a site visit on November 2, 2002 and was very well received, c. Proposed Drainage/Water Quality Improvements Drainage Overview II I I I I Fernwood Channel System I I I f I A significant amount of discussion and feedback centered around the proposcd drainage improvements and water quality improvcments to be included in the project. Generally the rcsidents requested that the City minimize the amount of pipe to be installed in the project and preferred smaller settling basins incorporated into channels as opposed to ponds thus minimizing the impact to the existing open areas, The consideration of raingardens to reduce runoff from streets was discussed at length, All of these requests have been incorporated into the proposed improvements as outlined in this report, The existing surface drainage patterns for the neighborhood are illustrated in exhibit 10, The eastern half of the neighborhood drains overland and through stonn sewer to the Fernwood Channel tributary to Lake Josephine, The western half of the neighborhood drains to the wetland between Tiller Lane and Ingerson Road and the ditch system adjacent to TH 51. The proposed drainage improvements will maintain existing drainage patterns while incorporating low impact stilling basins and rain gardens to improve water quality as described below: Stonn sewer infrastructure for this drainage system will mimic the existing system with catch basins in Carlton Drive, and Fernwood Street while adding catch basins at the low end of the Ingerson Road hill to more effectively handle rainfall events, The proposed street profile will introduce a new lowpoint on Ingerson Road just west of Ingerson Court, This lowpoint will drain via a pipe under Ingerson Court through the Lake association property to the proposed Fernwood Channel Basin, In order to reduce runoff and promote infiltration, two rain gardens are proposed in this area on either side of Ingerson Court infiltrating runoff from the south gutter of Ingerson Road, The Engineer has reviewed the topography of these areas and discussed the options with the two affected homeowners, Additional meetings with the homeowners will be necessary to finalize the plans, Overflow from these two rain gardens will be clirected to the pipe under Ingerson Court, The proposed storm sewer pipe will be designed as a french drain through the Lake Association property collecting infiltrated water from a surface turf swale above, The proposed Fernwood Channel Basin improvements have been refined over several public meetings and a field visit conducted November 2, 2002 with representatives from the Lake Association and other neighbors, The proposed improvements include the excavation of silt and earth in the northcrn portion of the Fernwood Channel to create a permanent wet basin approximately 4 feet deep (maximum), Selective removal of trees and brush will be required to construct the basin, There is a clump of significant trees in 9 _ _ A~_. Hamline A venue System iT . ""..4.I~ the channel area which will be graded around and remain as an "island", The basin outflow will be controlled with a natural boulder weir at its south end, The portion of the Femwood Channel currently located on plivate property is proposed to be relocated to the east into Lake Association property. A new wooden walkway is proposed to cross the channel at the location of the boulder weir. The improvements will also maintain the path along the east side of the channel for Lake Association use, Additional water quality improvements include the removal of silt in the remainder of the channel to Lake Josephine and removal of silt deposits at the mouth of the channel in Lake Josephine (pending DNR approval), Thc Femwood Channel basin will require periodic silt removal from City Operations and Maintenance staff to remain effective over the years. The basin's proximity to Femwood Court will make it accessible for silt removal by the City's vacuum truck. Five properties along the lower portion of Carlton Drive are candidates for rain gardens and residents have been contacted with one resident expressing interest to date. The proposed Femwood Channel system storm drainage and water quality improvements are illustrated in exhibits 4-8 and 11. Proposed storm sewer improvements associated with the Hamline A venue system will generally be located along Hamline A venue and the extreme western end of Ingerson Road and the Cannon A venuefTiller Lane intersection, The proposed water quality improvements include the creation of a stilling basin for the Tiller Lane/Cannon A venue stOlm sewer outlet to be located in the Hamline A venue ROWand the adjacent MnDOT ROW. This stilling basin will outlet into the existing wetland located between Ingerson Road and Tiller Lane, The wetland outlet channel is proposed to be realigned to create a morc natural looking channel through the MnDOT ROW west of present day Hamline Avenue, Runoff from Hamline A venue south of Ingerson Road will be directed to the ditch system west of the street. In order to enhance water quality, the proposed improvements include excavation of small basins within the existing ditch network, The incorporation of raingardens along the three propelties immediately south of Ingerson Road will be considered to provide additional water quality, Representatives from MnDOT have been contacted to discuss the proposed improvements within their ROWand have indicated that they would cooperate with the project as long as safety of the travelling public on TH 51 was not jeopardized, The proposed storm drainage and water quality improvements have been discussed with Rice Creek officials who have indicated support for the project and suggested that the City apply for a grant from the watershed to help fund the improvements, The proposed Hamline A venue system storm drainage and water quality improvements are illustrated in exhibits 2,4, 9 and 12, 10 ...- I ~ I I I I I I II I I I I I I I , I I D. Proposed Utility Improvements I I I I I I II I I I I I I I , I With the exception of minor grade adjustments to sanitary sewer manholes and watermain gate valves, no other public utility work is anticipated at this time. If the Council elects to proceed with the construction of a trail along Hamline Avenue, we anticipate that up to three hydrants will require relocation, Costs associated with this work are includcd with the trail costs. A meeting will be held with the private utility companies to discuss the proposed project and this may result in private utility upgrades, Although private utility upgrades and modifications may be done in conjunction with this proposed project they would not be installed as part of this proposed project. Hamline Trail Improvements E. During the course of the public meetings some residents expressed interest towards constructing a trail along the west side of Hamline A venue from the Roseville border to Crepeau Park via Cannon Avenue, The Parks, Trails Recreation Committee's master plan identifies the need for a trail along Hamline A venue to Crepeau Park however the PTRC alignment routed the trail east along Tiller Lane then nOlth on Dellwood to the park entrance. Neighborhood fecdback from the public meetings strongly favored an alignment on the western edge of the neighborhood all the way to Crepeau Park which is the alignment included in this report, The trail could be constructed of bituminous or wood chips and is recommended to be 6 to 8 feet wide. The trail segment from Roseville to Ingerson Road would run parallel to the street with a 6 foot wide sodded boulevard. A bituminous trail would be eligible for State Aid funding along this segment of Hamline A venue, The existing Hamline corridor is narrow through this area and trail construction would require the removal of some trees within the ROW. An alternative alignment to minimize tree loss would involve running the trail through the MnDOT TH 51 ROW from Roseville and rejoining the Hamline Avenue corridor along the channel from Lake Josephine to TH 51, Tree loss could be reduced by a narrower trail, narrower boulevard in this stretch. A wood chip trail would likely reduce tree impacts as well since less ground preparation would be required. The trail would continue nOlth from Ingerson Road in a meandering fashion responding to the proposed natural grading of the vacated Hamline A venue area, North of Tiller Lane the trail would run along the west side of Cannon A venue ultimately terminating in the MSI property, It is anticipated that MSI would cooperate with the City and provide a trail connection (or easement) through their property to Crepeau Park. City staff have not contacted MSI to date regarding this possibility. Parking areas for trail use were discussed in the public meetings with mixed reactions, Based upon our review of the site, a parking area (2-3 stalls) near the Roseville border could be reasonably incorporated in the MnDOT ROW however parking areas at the west end of Ingerson Road and Tiller Lane are not recommended for geometrical safety reasons, The proposed trail alignments are shown in exhibits 2,3,9 and ]2, 11 Total construction cost estimate for a 6 foot wood chip trail is approximately $41,500 Total construction cost estimate for a 6 foot bituminous trail is approximately $91,500 Total construction cost estimate for an 8 foot bituminous trail is approximately $ 106,500 ? The City Engineer requests that the Council direct staff whether or not to incorporate a trail into the project and specify its width, surface and if parking is desired at the Roseville border. 12 I I I I I I I II I I I I I I I , I I PART II KARTH LAKE EAST NEIGHBORHOOD IMPROVEMENTS I I I I I I II I I I I I I I , I A. Background Summary The Karth Lake East was identified for pavement rehabilitation in 2003 as a part of the five'year PMP schedule devcloped by the City Engineer in the Spring of 2002. This neighborhood includes streets that meet City standards for width, curb and gutter and drainage infrastructure and is therefor been identified for overlay, Neighborhood streets that are being considered as a part of this feasibility report are listed as follows: Street Name Karth Lake Road Pleasant Circle Amble Circle Pleasant Drive (N,S) Pleasant Drive (E,W) Amble Drive PCl 2002 65 63 72 59 26 89 Notes: Last Significant Road Work 1978 1978 1978 1978 1978 1994 Proposed Improvement M&O M&O M&O M&O Reconstruct Nothing a) Amble Drive is located within the Karth Lake East neighborhood however was reconstructed with curb and gutter and stonn sewer approximately 8 years ago and is therefore not being considered for further improvements at this time. b) The east-west segment of Pleasant Drive is significantly more deteriorated than the neighborhood streets as a whole as is evident in its PCl rating. For this reason, it is recommended to be reconstructed as a part of this project. Mill & Overlay of this segment of Pleasant Drive is included as an alternative for Council consideration. The neighborhood as a whole is ranked as the highest priority for mill and overlay rehabilitation based upon the 2002 street condition assessment. All of the project streets with the exception of the east west segment of Pleasant Drive have PCl ratings in the lower part of the overlay range, The goal of efficient pavement management is to rehabilitate pavements with relatively low cost overlays when PCl ratings are in the range of 60,80, Once pavement PCls drop below 60 the annual rate of deterioration increases often to a point where overlays are not effective and reconstruction is necessary, The City Engineer assesses street conditions on a three year cycle is to identify streets and neighborhoods which are approaching this zone of opportunity, The project streets recommended for mill and overlay have PCl ratings between 59 and 72, The east-west segment of Pleasant Drive has a PCl of 26 which is significantly lower than the other streets and well within the typical range of reconstruction, This segment also exhibits a significant amount of misaligned curb and gutter (approximately 30% of the total) creating numerous "birdbaths" after rain events, Although it is possible to repair only the curb segments which have settled, this cost per foot is typically three 13 times that of curb constructed by machine en masse, For these reasons, the City Engineer is recommending that the east west segment of Pleasant Drive be reconstructed. The neighborhood has a complete storm drainage system which functions as designed and meets current design standards, Runoff from the west portion of the neighborhood drains to Karth Lake with the remainder draining to a wetland adjacent to Highway 96. Runoff is not treated prior to entering Karth Lake or the wetland, Two neighborhood informational meetings were held during the summer of 2002 to discuss the proposed improvements and collect resident feedback, Minutes from the public meetings are included in the appendix. I I I I I B. Proposed Roadway Improvements Pleasant Drive (east-west segment) Discussion The proposed roadway improvements for Karth Lake Road, Pleasant Circle, Amble Circle and the north,south segment of Pleasant Drive include surface milling of the bituminous pavement adjacent to the existing concrete curb and the construction of a 2" bituminous overlay over the entire pavement surface, Based upon a field review of the streets a small amount of existing curb will be replaced where significant settlement has occurred and some areas of the roadway will require patching prior to the overlay however these areas are less than 5% of the total surface area, The project area and proposed improvements are illustrated in Exhibits 13 and 14, This segment of Pleasant Drive is significantly more deteriorated than the other neighborhood streets both in bituminous surface distresses (resulting in a PCI of 26) and the amount of existing curb that has settled over time, A few of the residents along this street have attended the public meetings and have acknowledged that their street is in poorer condition than most and have expressed concern over the frequent puddling whieh occurs in the gutters due to the excessive settlement. Some neighbors also commented that they would like to have driveway aprons like those on Amble Drive which was reconstructed in 1994. Although it would be possible to replace the settled curb and gutter, patch the worst sections of the street plior to milling and overlaying, the resulting cost is significantly greater per foot than the other neighborhood street costs, The residents and council should consider how their investment is better spent. We have had a geotechnical engineer perform soil borings of the street as a part of our feasibility analysis, The borings indicate a very shallow pavement section over an existing clay base which is stable but retains moisture and is therefore susceptible to frost heaving during freeze/thaw cycles, The geotechnical engineer anticipates that the addition of 12" of sand subbase with drain tile connections to the existing storm sewer catch basins would provide the necessary drainage and protection from frost heaving damage, The City's standard street construction includes sand subbases and drain tile for this purpose. Overlaying this street is estimated to last 10 years, cost approximately $37,400 and result in an assessment of approximately $12.00 per foot. Full reconstruction (28 feet) is 14 I I II I I I I I I I , I I estimated to last 25-30 years, cost approximately $]4] ,000 and result in an assessment of approximately 50% of the total cost. I I I I I I II I I I I I I I " I ? The City Engineer requests Council to direct staff on the following regarding the east,west segment of Pleasant Drive: · Mill and Overlay or Full Reconstruction . If Reconstruction: Street Width 28' or 32', Curb Type c. Proposed Drainage/Water Quality Improvements The proposed improvements include the installation of three manhole sized stOlID water treatment devices in Amb]e Drive to improve the quality of runoff entering Karth Lake, The installation of these manholes will require a small area of removal and patching in Amb]e Drive, The costs associated with pavement removal and patching in Amble Drive are proposed to be funded out of the Storm Water Utility Fund since no street work is required for Amble Drive, A diagram of a typical treatment manhole is included in the Appendix for information, Based upon comments from residents received at the public meetings and review of the existing drainage system, we have determined that the existing drainage infrastructure is adequate for the 10 year frequency design storm, A few individuals have indicated that they have experienced water problems in backyards however after field review of the situations we have determined that the problems are due to specific grading conditions in yards and not solvable by modifications to the City storm sewer infrastructure, If the Council elects to reconstruct Pleasant Drive, we would propose to include the addition of a catch basin at the east end of the street to assist with collection of surface drainage in that area, The estimated construction cost for the installation of the three water quality manholes and the additional catch basin on Pleasant Drive is $] 28,400,00 D. Proposed Utility Improvements With the exception of minor storm water drainage repairs, no other public utility work is anticipated at this time, A meeting will be held with the private utility companies to discuss the proposed project and this may result in private utility upgrades, Although private utility upgrades/modifications may be done in conjunction with this proposed project they would not be installed as part of this proposed project. ]5 Part III Project Costs, Funding and Schedule I A. Project Costs I I I I I I II I I I I I I I 4\ I Preliminary project cost estimates have been prepared for the proposed improvements and the alternatives discussed in this report for the consideration of the Council. Project costs shown below include a 10% contingency cost and 26% for administrative costs, Administrative costs include engineering, planning, legal, fiscal and City staff expenses, The following is a summary of the estimated project costs for the recommended improvements and alternatives, Items denoted with an asterisk are recommended by the City Engineer and have been included in the latal project cost summation at the bottom of the page, Item Description 1. 2, 3, 4, 5, 6, 7, 8, 9, 10, 11. 12, 13, 14, 15, 16, 17, 18, 19, 20, 21. Ingerson Road Reconstruction (28')* Hamline Avenue (south) Reconstruction (28')* Hamline Avenue (north) AbandonfRemoval* Hamline Avenue (north) Reconstruction (28') Carlton Drive Reconstruction (28')* Cannon Avenue Reconstruction (28')* Fernwood Street Reconstruction (28')* Ingerson Court Reconstruction (24')* Femwood Court Reconstruction (24') Hamline Avenue Trail (bituminous) Femwood Channel Drainage Improvements* Hamline A venue Drainage Improvements* Ingerson Court Drainage Improvements* Karth Lake Drive M&O* Pleasant Circle M&O* Pleasant Drive (N,S Segment) M&O* Amble Circle M&O* Pleasant Drive (E,W Segment) M&O Pleasant Drive (E,W Segment) Reconstruct (28')* Pleasant Drive (E-W Segment) Reconstruct (32') Karth Lake Drainage Improvements* Totals (Based upon recommended improvements) Proiect Cost Assessment $575,200,00 $344,500,00 $ 22,400,00 $148,800,00 $315,500,00 $150,900,00 $ 62,700,00 $ 89,700,00 $ 64,900,00 $106,500,00 $254,000,00 $233,900,00 $ 58,800,00 $ 74,700,00 $ 37,000,00 $ 57,100,00 $ 8,100,00 $ 37,400,00 $141,000,00 $168,200,00 $128,400,00 $232,179,54 $185,798,10 $ 12,342,00 $141,192.48 $ 44,487.30 $ 18,668,55 $ 32,346.34 $ 12,646,98 $ 37,671.24 $ 15,694,92 $ 25,695,00 $ 6,082,68 $ 16,112,28 $ 82,396,89 $ 97,556,00 $2,553,900,00 $822,213.04 16 I ~B. I I I I I I I . I I I I I I I ,. I Project Funding The project will be funded from several sources including Residential Assessments on the benefiting properties, the City General Fund, MnDOT State Aid Funds, the City Water Utility Fund, the City Surface Water Utility Fund, the City Parks Fund and a potential grant from Rice Creek Watershed, We have calculated three general reconstruction assessment rates based upon reconstruction of a 24 foot street, 28 foot street, 32 foot street. We have calculated two general Mill and Overlay rates to account for the typical Mill and Overlay effort and the special case of Pleasant Drive, The proposed assessment rates are based on Y2 the cost of the roadway improvement cost. Assessment front footages were calculated using the Arden Hills Assessment Guidelines Dated: November 1990, In most cases the eul,de,sac formula was used di viding the area of the lot by the average depth of the lot. Comer lot Front Footages are based on the lot frontage abutting the road being constructed, These two neighborhoods included a number of unusual lot configurations which do not fit nicely into existing formulae, We have calculated front footages in these cases using our best judgement and plan to present our specific calculations to Council and residents in the future, Total Project Cost Based Upon Recommended Improvements: $2,553,900,00 Proposed Funding Sources: General Fund $ PIR Fund (Assessments): $ Surface Water Utility Fund: $ Rice Creek Watershed Grant: $ MnDOT State Aid Funds (2003 Estimated Account Balance $1,000,000) $ 700,000,00 822,213.04 250,000,00 75,000,00 706,686,96 Total $2,553,900,00 Total Hamline Trail Project Cost: $ 106,500,00 Proposed Funding Sources: MnDOT State Aid Funds Water Utility Parks Funds $ 50,000,00 $ 12,500,00 $ 44,000,00 Total $ 106,500,00 17 c. Project Schedule The following schedule has been prepared based upon City Council receiving this feasibility report on November 12, 2002: Receive Feasibility ReporUSchedule Public Hearing Public Hearing/Order Plans and Specs Assessment Hearing Approve Plans and Specifications/Authorize Advertisement for Bid Bid Opening Award Contract Begin Construction Complete Construction November 12, 2002 November 26,2002 Febmary 24, 2003 March 10,2003 April 17, 2003 April 28, 2003 May 19,2003 August 30, 2003 It should be noted that although the entire projected construction period is over three months, the project specifications will require that the Contractor restore streets with curb and gutter and one lift of bituminous within 28 days of the initial removal of the existing pavement on a given street. The contract will also stipulate that all neighborhood streets will be passable at all times during the constmction period for local traffic, D. Summary The Ingerson Neighborhood and the Karth Lake East neighborhood are at the top of the City's priority lists for pavement reconstmction and pavement rehabilitation work respectively. The Ingerson neighborhood pavements do not meet city standards and continue to deteriorate at a steady pace, Several drainage issues exist within the neighborhood due to substandard drainage systems or no drainage infrastmcture at all. Runoff from the neighborhood flows untreated into natural water bodies including Lake Josephine, The Karth Lake East neighborhood pavements are approximately 24 years old and are in need of rehabilitation before the pace of their deterioration accelerates. The improvements outlined in this report will bring the Ingerson neighborhood up to standards and bring new pavement life into the Karth Lake East neighborhood, Equally important, the proposed drainage improvements will enhance the water quality of Lake Josephine, Lake Johanna and Karth Lake within the City of Arden Hills, Project costs, as illustrated herein, are reasonable and representative of the proposed scope of improvements. Although the overall cost of the proposed 2003 PMP Improvements Project is significant, the City has not invested a significant amount of funding into the City's pavement and drainage infrastructure since 1998 and therefore the City's State Aid balance has grown substantially as have the general funds annually earmarked for PMP projects, The scope of the project should also help the City realize t8 I J I I I I I I I . I I I I I I I , I I .. I I I I I I I savings in construction unit prices as well as the associated engineering and administrative fees, A number of alternatives have been presented in this report requiring Council consideration and direction to staff. If more information is needed to make better infonned decisions on these items or any other items included in the report we will be happy to provide that information, The Ingerson neighborhood project development has included an extensive amount of resident participation beginning in 1999, The improvements outlined in this report are the result of discussions and compromises with the concerns of residents, The Karth Lakc East improvements are less substantial however resident input was solicited and received regarding these improvements as well, The 2003 PMP Improvements Project represents the "flagship" projeet for the neighborhood approach to pavement management and will enhance two large neighborhoods within the City. . I I I I I I I ,. I 19 I .. I I APPENDIX - A I I I I EXHIBITS I . I I I I I I I ,. I 21 hi OFFLINE SYSTEM / ADAPT TO SITE LAYOUT DATE; 7 2-02 DWG. NO.: Std Detail-3 V2B1 MODEL # V2B1 SIZING TABLE IMPERVIOUS D1 D2 H AREA, (ft,) (ft.) (ft.) ACRES ,3-1,3 , -2,0 2,0,3,0 3, ' , 4,0,5,3 5, . , 8,3, ,7 S P1 (ft,) (in,) SI7IN(; GIJlnFIINF. - TREATMENT FLOW RA lE (1FR) - 0.70 CFSjlMPERVlOUS ACRE - PERFORMANCE AT 1FR ~ 80~ REMOVAL OF 150 MICRON MINERAL SEDIMENT - ANNUAL TSS REMOVAL EmCIENCY - 80~ (ESTlMA lEO) ErwIronmont 21, LlC 8713 Rood Rood, P.O. Box ~ Eo.t Pernbn>lctl, Mew York 1.4056-0055 ,e. 7f12 8314 4 6 9 11 17 25 4 5 6 7 8 4 4 4 7:t 7:t 8+ :t 9+ 10:t 1 :t "-4ANUFACruR1NG NOTES' 1) DESIGN OF INLET,DUlLEr AND P1 PVC PIPING PROVlDEO TO UCENSEO MANUFACTURER BY ENVIRONMENT 21, LLC. 2) LOCAllON AND SIZE OF MANHOLE OPENINGS MAY BE ADJUSlEO BY LICENSED MANUFACTURER. 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J -> ;& I .!>- I '4 .~ ~ ~'fll ~ / W'I ~ 'I ~"\. i -' C::J j II !I ;\ \." } 11 ~;~, ~ ....J 0, j <> III " / !ii " i I I I I I I I It I I I I I I I f I APPENDIX - B DETAILED CONSTRUCTION COST ESTIMATES 22 I City of Arden Hills 2003 Street Reconstruction Program INGERSON ROAD I FULL RECONSTRUCT, 2574 FEET (BASED ON 28' F-F) I Unit No, Item Unit Quantity Price Extension I 1 Mobilization LS 1.0 $ 19,800,00 $ 19,800,00 I 2 Bituminous Pavement Removal SY 7,723,0 $ 2,00 $ 15,400.00 3 Miscellaneous Removals LS 0,3 $ 20,000.00 $ 6,000,00 4 Common Excavation CY 7,563,0 $ 6,50 $ 49,200,00 I 5 Select Granular Base (12") CY 3,241.0 $ 12,00 $ 38,900,00 6 Aggregate Base CL 5 (12") CY 3,241.0 $ 20,00 $ 64,800,00 7 Bituminous Base Course (2") TON 921.0 $ 42.00 $ 38,700,00 I 8 Bituminous Wear Course (2") TON 921.0 $ 48,00 $ 44,200,00 9 Bituminous Material for Tack Coat GAL 400.0 $ 1.90 $ 800,00 . 10 Concrete Curb and Gutter LF 5,160,0 $ 8,00 $ 41,300.00 11 Traffic Control LS 0.2 $ 30,000,00 $ 6,000,00 12 Signage SF 80,0 $ 30.00 $ 2,400,00 I 13 Striping LF 1,000,0 $ 0.50 $ 500.00 14 Sodding SY 10,700,0 $ 3,00 $ 32,100,00 15 Driveway Removal SY 1,293,0 $ 5,00 $ 6,500,00 I 16 Bituminous Pavement (Driveway) SY 875.0 $ 25.00 $ 21,900,00 17 Concrete Pavement (Driveway) SY 618.0 $ 40,00 $ 24,700,00 I 18 Sawing Concrete Pavement LF 198,0 $ 5,00 $ 1,000,00 19 Sawing Bituminous Pavement LF 415.0 $ 2,00 $ 800,00 I 10% Contingency $ 41,500.00 I SUBTOTAL $ 456,500,00 26% Indirect Cost and Capitalized Interest $ 118,700.00 I Total Estimated Project Cost - $ 575,200.00 I f I I City of Arden Hills 2003 Street Reconstruction Program RAMLINE A VENUE (HAMLINE AVE TO INGERSON RD) I FULL RECONSTRUCT, 1645 FEET (BASED ON 28' F-F) Unit I No, Item Unit Ouantitv Price Extension I 1 Mobilization LS 1.0 $ 11,900.00 $ 11,900.00 2 Bituminous Pavement Removal SY 4,384,0 $ 2,00 $ 8,800,00 I 3 Miscellaneous Removals LS 0,2 $ 20,000.00 $ 4,000.00 4 Common Excavation CY 4,830,0 $ 6,50 $ 31,400,00 5 Select Granular Base (12") CY 2,070,0 $ 12,00 $ 24,800,00 I 6 Aggregate Base CL 5 (12") CY 2,070,0 $ 20,00 $ 41,400.00 7 Bituminous Base Course (2") TON 588.0 $ 42,00 $ 24,700,00 I 8 Bituminous Wear Course (2") TON 588,0 $ 48,00 $ 28,200,00 9 Bituminous Material for Tack Coat GAL 256,0 $ 1.90 $ 500,00 10 Concrete Curb and Gutter LF 3,300,0 $ 8,00 $ 26,400,00 II 11 Traffic Control LS 0.2 $ 25,000.00 $ 5,000,00 12 Signage SF 90,0 $ 30,00 $ 2,700,00 13 Sodding SY 7,350,0 $ 3.00 $ 22,100,00 I 14 Driveway Removal SY 437,0 $ 5,00 $ 2,200,00 15 Bituminous Pavement (Driveway) SY 437.0 $ 25.00 $ 10,900,00 I 16 Concrete Pavement (Driveway) SY 80,0 $ 40,00 $ 3,200,00 17 Sawing Bituminous Pavement LF 164.0 $ 2,00 $ 300.00 10% Contingency $ 24,900,00 I SUBTOTAL $ 273,400,00 I 26% Indirect Cost and Capitalized Interest $ 71,100,00 I Total Estimated Project Cost" $ 344,500.00 I I , I I I I I I I I It I I I I I I I ,. I No. 1 2 3 4 5 City of Arden Hills 2003 Street Reconstruction Program HAMLINE A VENUE TRAIL Unit Item Unit Quantitv Price Extension Mobilization LS 1.0 $ 3,350.00 $ 3,400,00 Clearing and Grubbing TREE 20,0 $ 1,000,00 $ 20,000,00 8' Bituminous Trail LF 2,820.00 $ 16,00 $ 45,100,00 DIP Fittings LBS 500,0 $ 3,00 $ 1,500,00 Relocate Hydrant EA 3,0 $ 2,500,00 $ 7,500,00 10% Contingency $ 7,000.00 SUBTOTAL $ 84,500.00 26% Indirect Cost and Capitalized Interest $ 22,000.00 Total Estimated Project Cost- $ 106,500.00 I City of Arden Hills 2003 Street Reconstruction Program CARL TON DRIVE FULL RECONSTRUCT, 1536 FEET I (BASED ON 28' F-F) Unit I No. Item Unit Quantitv Price Extension 1 Mobilization LS 1.0 $ 10,900,00 $ 10,900,00 I 2 Bituminous Pavement Removal SY 5,120,0 $ 2,00 $ 10,200,00 3 Miscellaneous Removals LS 0,2 $ 20,000,00 $ 4,000,00 I 4 Common Excavation CY 3,868,0 $ 6.50 $ 25,100,00 5 Select Granular Base (12") CY 1,934,0 $ 12.00 $ 23,200,00 I 6 Aggregate Base CL 5 (8") CY 1,290.0 $ 20,00 $ 25,800,00 7 Bituminous Base Course (2") TON 550,0 $ 42.00 $ 23,100,00 8 Bituminous Wear Course (2") TON 550,0 $ 48,00 $ 26,400,00 I 9 Bituminous Material for Tack Coat GAL 240,0 $ 1.90 $ 500.00 10 Concrete Curb and Gutter LF 3,070,0 $ 8.00 $ 24,600,00 11 Traffic Control LS 0,1 $ 25,000,00 $ 2,500,00 II 12 Signage SF 36,0 $ 30,00 $ 1,100.00 13 Sodding SY 5,150,0 $ 3,00 $ 15,500.00 I 14 Driveway Removal SY 623,0 $ 5.00 $ 3,100,00 15 Bituminous Pavement (Driveway) SY 213,0 $ 25,00 $ 5,300,00 16 Concrete Pavement (Driveway) SY 620,0 $ 40.00 $ 24,800,00 I 17 Sawing Concrete Pavement LF 246,0 $ 5.00 $ 1,200,00 18 Sawing Bituminous Pavement LF 128.0 $ 2,00 $ 300,00 I 10% Contingency $ 22,800.00 SUBTOTAL $ 250,400,00 I 26% Indirect Cost and Capitalized Interest $ 65,100,00 I Total Estimated Project Cost" $ 315,500.00 I I , I I City of Arden Hills 2003 Street Reconstruction Program CANNON A VENUE I FULL RECONSTRUCT, 831 FEET (BASED ON 28' F-F) I Unit No, Item Unit Ouantitv Price Extension I 1 Mobilization LS 1.0 $ 5,200,00 $ 5,200,00 I 2 Bituminous Pavement Removal SY 2,528,0 $ 2,00 $ 5.100.00 3 Miscellaneous Removals LS 0,1 $ 20,000,00 $ 2,000,00 4 Common Excavation CY 2,093,0 $ 6.50 $ 13,600,00 I 5 Select Granular Base (12") CY 1,046,0 $ 12,00 $ 12,600.00 6 Aggregate Base CL 5 (8") CY 700,0 $ 20,00 $ 14,000,00 7 Bituminous Base Course (2") TON 300,0 $ 42,00 $ 12,600,00 I 8 Bituminous Wear Course (2") TON 300,0 $ 48,00 $ 14,400,00 9 Bituminous Material for Tack Coat GAL 130,0 $ 1.90 $ 200,00 It 10 Concrete Curb and Gutter LF 1,650.0 $ 8,00 $ 13,200.00 11 Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00 12 Signage SF 18,0 $ 30,00 $ 500,00 I 13 Sodding SY 2.123,0 $ 3,00 $ 6,400,00 14 Dri veway Removal SY 156.0 $ 5,00 $ 800,00 15 Bituminous Pavement (Driveway) SY 130,0 $ 25,00 $ 3,300,00 I 16 Concrete Pavement (Driveway) SY 86,0 $ 40,00 $ 3,400,00 17 Sawing Concrete Pavement LF 18,0 $ 5,00 $ 100,00 I 18 Sawing Bituminous Pavement LF 90,0 $ 2,00 $ 200,00 10% Contingency $ 10,900,00 I SUBTOTAL $ 119,800.00 26% Indirect Cost and Capitalized Interest $ 31.100.00 I I Total Estimated Project Cost - $ 150,900.00 I ,. I I City of Arden Hills 2003 Street Reconstruction Program FERNWOOD STREET I FULL RECONSTRUCT, 315 FEET (BASED ON 28' F-F) Unit I No, Item Unit Quantity Price Extension I 1 Mobilization LS 1.0 $ 2,200.00 $ 2,200.00 2 Bituminous Pavement Removal SY 1,050,0 $ 2,00 $ 2,100,00 I 3 Miscellaneous Removals LS 0.1 $ 20,000,00 $ 2,000,00 4 Common Excavation CY 793.0 $ 6,50 $ 5,200.00 I 5 Select Granular Base (12") CY 397.0 $ 12,00 $ 4,800,00 6 Aggregate Base CL 5 (8") CY 264,0 $ 14,00 $ 3,700,00 7 Bituminous Base Course (2") TQN 115.0 $ 42,00 $ 4,800.00 I 8 Bituminous Wear Course (2") TON 115,0 $ 48.00 $ 5,500,00 9 Bituminous Material for Tack Coat GAL 50,0 $ 1.90 $ 100,00 10 Concrete Curb and Gutter LF 640,0 $ 8.00 $ 5,100.00 .. II Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00 12 Signage SF 18,0 $ 30,00 $ 500.00 13 Sodding SY 1,410.0 $ 3,00 $ 4,200,00 I 14 Driveway Removal SY 68,0 $ 5,00 $ 300,00 15 Bituminous Pavement (Driveway) SY 40,0 $ 25,00 $ 1,000,00 I 16 Concrete Pavement (Driveway) SY 58,0 $ 40,00 $ 2,300,00 17 Sawing Concrete Pavement LF 10.0 $ 5,00 $ 100,00 18 Sawing Bituminous Pavement LF 24,0 $ 2,00 $ 100.00 I 10% Contingency $ 4,500,00 I SUBTOTAL $ 49,800,00 26% Indirect Cost and Capitalized Interest $ 12,900,00 I Total Estimated Project Cost - $ 62,700.00 I I , I I City of Arden Hills 2003 Street Reconstruction Program INGERSON COURT I FULL RECONSTRUCT, 480 FEET (BASED ON 24' F-F) I Unit No. Item Unit Quantitv Price Extension I 1 Mobilization 1.0 $ 3,000,00 $ 3,000,00 LS I 2 Bituminous Pavement Removal SY 1,280,0 $ 2,00 $ 2,600.00 3 Miscellaneous Removals LS 0,05 $ 20,000,00 $ 1,000.00 4 Common Excavation CY 1,067,0 $ 6,50 $ 6,900,00 I 5 Select Granular Base (12") CY 533.0 $ 12,00 $ 6,400,00 6 Aggregate Base CL 5 (8") CY 356.0 $ 20,00 $ 7,100,00 7 Bituminous Base Course (2") TON 147,0 $ 42.00 $ 6,200,00 I 8 Bituminous Wear Course (2") TON 147,0 $ 48,00 $ 7,100,00 9 Bituminous Material for Tack Coat GAL 64,0 $ 1.90 $ 100.00 It 10 Concrete Curb and Gutter LF 910,0 $ 8,00 $ 7,300.00 11 Traffic Control LS 0.05 $ 25,000,00 $ 1,300.00 12 Signage SF 9,0 $ 30,00 $ 300.00 I 13 Sodding SY 2,675,0 $ 3,00 $ 8,000,00 14 Driveway Removal SY 174,0 $ 5,00 $ 900,00 15 Bituminous Pavement (Driveway) SY 126,0 $ 25,00 $ 3,200,00 I 16 Concrete Pavement (Driveway) SY 78,0 $ 40,00 $ 3,100,00 17 Sawing Concrete Pavement LF 16,0 $ 5,00 $ 100,00 I 18 Sawing Bituminous Pavement LF 46,0 $ 2,00 $ 100,00 10% Contingency $ 6,500,00 I SUBTOTAL $ 71,200,00 I 26% Indirect Cost and Capitalized Interest $ 18,500,00 I Total Estimated Project Cost - $ 89,700.00 I ,. I City of Arden Hills 2003 Street Reconstruction Program HAMLINE FRONTAGE ROAD ALTERNATE I, REMOVE PAVEMENT (609 FEET) Unit No. Item Unit Ouantitv Price Extension 1 Mobilization LS 1.0 $ 750,00 $ 800,00 2 Clearing and Grubbing TREE 4,0 $ 1,000,00 $ 4,000,00 3 Bituminous Pavement Removal SY 1,500,0 $ 2.00 $ 3,000,00 4 Miscellaneous Removals LS 0,05 $ 20,000,00 $ 1,000.00 5 Traffic Control LS 0,05 $ 25,000.00 $ 1,300.00 6 Sodding SY 2,000.0 $ 3,00 $ 6,000,00 7 Sawing Bituminous Pavement LF 12,0 $ 2,00 $ 100.00 10% Contingency $ 1,600,00 SUBTOTAL $ 17,800,00 26% Indirect Cost and Capitalized Interest $ 4,600,00 Total Estimated Project Cost - $ 22,400.00 I I I I I I I tI I I I I I I I ~. I I I I I I I I It I I I I I I I I' I No, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 City of Arden Hills 2003 Street Reconstruction Program RAMUNE FRONTAGE ROAD ALTERNATE II, FULL RECONSTRUCTION (609 FEET) (BASED ON 28' F-F) Unit Item Unit Quantity Price Extension Mobilization LS 1.0 $ 5,100.00 $ 5,100,00 Bituminous Pavement Removal SY 1,500.0 $ 2.00 $ 3,000,00 Miscellaneous Removals LS 0,05 $ 20,000,00 $ 1,000.00 Common Excavation CY 3,068.0 $ 6.50 $ 19,900.00 Select Granular Base (36") CY 2,300,0 $ 12,00 $ 27,600,00 Geotextile Fabric SY 1,500.0 $ 2,00 $ 3,000.00 Aggregate Base CL 5 (8") CY 511.0 $ 20,00 $ 10,200.00 Bituminous Base Course (2") TON 220,0 $ 42,00 $ 9,200,00 Bituminous Wear Course (2") TON 220,0 $ 48,00 $ 10,600,00 Bituminous Material for Tack Coat GAL 100,0 $ 1.90 $ 200,00 Concrete Curb and Gutter LF 1,210,0 $ 8.00 $ 9,700,00 Traffic Control LS 0,05 $ 25,000.00 $ 1,300,00 Signage SF 18,0 $ 30.00 $ 500.00 Sodding SY 2,030.0 $ 3,00 $ 6,100,00 10% Contingency $ 10,700.00 SUBTOTAL $ 118,100,00 26% Indirect Cost and Capitalized Interest $ 30,700,00 Total Estimated Project Cost" $ 148,800.00 City of Arden Hills 2003 Street Reconstruction Program FERNWOOD COURT ALTERNATE I MILL AND OVERLAY, 210 FEET Unit No. Item Unit Ouantity Price Extension I Mobilization LS 1.00 $ 400,00 $ 400,00 2 Mill Bituminous Surface, 2" SY 380,00 $ 1.50 $ 570,00 3 2" Bituminous Overlay SY 940,00 $ 6,00 $ 5,640.00 4 Bituminous Spot Repair SY 20,0 $ 20,00 $ 400.00 5 Traffic Control LS 0,05 $ 25,000,00 $ l;300.00 6 Signage SF 9,00 $ 30.00 $ 300,00 10% Contingency $ 900,00 SUBTOTAL $ 9,510,00 26% Indirect Cost and Capitalized Interest $ 2,500,00 Total Estimated Project Cost" $ 12,010.00 I I I I I I '. .- . I I I I I I , I I I I I I I I It I I I I I I I ,. I No, 1 2 3 4 5 6 7 City of Arden Hills 2003 Street Reconstruction Program FERNWOOD COURT AL TERNA TE II MILL AND OVERLAY WITH CURB, 210 FEET Unit Item Unit Quantity Price Extension Mobilization LS 1.00 $ 700.00 $ 700,00 Mill Bituminous Surface, 2" SY 380.00 $ 1.50 $ 570,00 2" Bituminous Overlay SY 940,00 $ 6,00 $ 5,640,00 Bituminous Spot Repair SY 20.0 $ 20,00 $ 400.00 Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00 Concrete Curb and Gutter LF 655,0 $ 8.00 $ 5,200.00 Signage SF 9.00 $ 30,00 $ 300.00 10% Contingency $ 1,400,00 SUBTOTAL $ 15,510.00 26% Indirect Cost and Capitalized Interest $ 4,000,00 Total Estimated Project Cost - $ 19,510.00 I City of Arden Hills 2003 Street Reconstruction Program FERNWOOD COURT I AL TERNA TE III, FULL RECONSTRUCT (210 FEET) (BASED ON 24' F-F) I Unit No. Item Unit Ouantitv Price Extension I 1 Mobilization LS 1.00 $ 2,300,00 $ 2,300,00 2 Bituminous Pavement Removal SY 950,00 $ 2,00 $ 1,900.00 I 3 Miscellaneous Removals LS 0,05 $ 20,000.00 $ 1,000.00 4 Common Excavation CY 787.00 $ 6,50 $ 5,100,00 I 5 Select Granular Base (12") CY 393.00 $ 12,00 $ 4,700.00 6 Aggregate Base CL 5 (8") CY 262,00 $ 20,00 $ 5,200,00 7 Bituminous Base Course (2") TON 108,00 $ 42.00 $ 4,500.00 I 8 Bituminous Wear Course (2") TON 108,00 $ 48.00 $ 5,200,00 9 Bituminous Material for Tack Coat GAL 47.00 $ 1.90 $ 100,00 10 Concrete Curb and Gutter LF 655,00 $ 8.00 $ 5,200,00 .. 11 Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00 12 Signage SF 9,00 $ 30,00 $ 300.00 I 13 Sodding SY 1,615,00 $ 3.00 $ 4,800,00 14 Driveway Removal SY 95.00 $ 5,00 $ 500.00 15 Bituminous Pavement (Driveway) SY 134.00 $ 25,00 $ 3,400.00 I 16 Concrete Pavement (Driveway) SY 30,00 $ 40,00 $ 1,200,00 17 Sawing Bituminous Pavement LF 32.00 $ 2,00 $ 100.00 10% Contingency $ 4,700.00 I SUBTOTAL $ 51,500,00 I 26% Indirect Cost and Capitalized Interest $ 13,400.00 I Total Estimated Project Cost - $ 64,900.00 I I , I I I I I I I I It I I I I I I I ,. I No, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 City of Arden Hills 2003 Street Reconstruction Program FERNWOOD CHANNEL DRAINAGE IMPROVEMENTS Unit Item Unit Ouantitv Price Extension Mobilization LS 1.0 $ 7,800,00 $ 7,800.00 Clearing and Grubbing ACRE 0.6 $ 20,000,00 $ 12,000.00 12" RCP LF 170,0 $ 25,00 $ 4,300,00 15" RCP LF 200,0 $ 30,00 $ 6,000,00 18" RCP LF 300,0 $ 35,00 $ 10,500.00 24" RCP LF 340.0 $ 40,00 $ 13,600,00 24" Pipe Apron EA 3,0 $ 500,00 $ 1,500,00 Catch Basin (2' x 3') EA 9,0 $ 1,000,00 $ 9,000,00 Manhole Catch Basin (48") EA 5,0 $ 2,000,00 $ 10,000,00 Manhole (48") EA 2,0 $ 1,500.00 $ 3,000.00 Manhole (60") EA 2,0 $ 3,000.00 $ 6,000,00 Common Channel Excavation CY 3,033.0 $ 10.00 $ 30,300.00 River Run Boulders, Class III CY 200,0 $ 120,00 $ 24,000,00 Construct Raingarden EA 3,0 $ 5,000,00 $ 15,000,00 Landscaping Allowance LS 1.0 $ 15,000,00 $ 15,000,00 10% Contingency $ 16,800.00 SUBTOTAL $ 201,600,00 26% Indirect Cost and Capitalized Interest $ 52,400.00 Total Estimated Project Cost $ 254,000.00 City of Arden Hills 2003 Street Reconstruction Program HAMLINE A VENUE DRAINAGE IMPROVEMENTS Unit No, Item Unit Quantity Price Extension 1 Mobilization LS 1.0 $ 7,000.00 $ 7,000,00 2 24" RCP LF 520.0 $ 40,00 $ 20,800,00 3 36" RCP LF 120.0 $ 45.00 $ 5,400,00 4 24" Pipe Apron EA 13.0 $ 500,00 $ 6,500,00 5 36" Pipe Apron EA 1.0 $ 800,00 $ 800,00 6 Catch Basin (2' x 3') EA 8,0 $ 1,200,00 $ 9,600,00 7 Manhole Catch Basin (48") EA 4,0 $ 2,999.00 $ 12,000,00 8 Manhole Catch Basin (60") EA 2,0 $ 3,000,00 $ 6,000,00 9 Area Drain EA 1.0 $ 500.00 $ 500.00 10 Common Channel Excavation CY 3,300.0 $ 10.00 $ 33,000,00 11 River Run Boulders, Class III CY 150,0 $ 120,00 $ 18,000,00 12 Construct Raingarden EA 2,0 $ 5,000.00 $ 10,000,00 13 Landscaping Allowance LS 1.0 $ 25,000.00 $ 25,000,00 10% Contingency $ 15,500.00 SUBTOTAL $ 185,600,00 26% Indirect Cost and Capitalized Interest $ 48,300,00 Total Estimated Project Cost- $ 233,900.00 I I I I I I I tI I I I I I I I , I I .. r I I No, I 1 2 I 3 4 I 5 6 7 I 8 It I I I I I I I I' I City of Arden Hills 2003 Street Reconstruction Program INGERSON COURT DRAINAGE IMPROVEMENTS Unit Item Unit Ouantity Price Extension Mobilization LS 1.0 $ 1,900,00 $ 1,900,00 12" RCP LF 450,0 $ 25.00 $ 11,300,00 12" PVC Perforated Pipe Drain LF 150,0 $ 30.00 $ 4,500,00 12" RC Pipe Apron EA 1.0 $ 400,00 $ 400,00 Catch Basin (2' x 3') EA 4,0 $ 1,200,00 $ 4,800,00 Area Drain EA 2,0 $ 500,00 $ 1,000,00 Construct Raingarden EA 2,0 $ 5,000,00 $ 10,000.00 Swale Grading LS 1.0 $ 5,000,00 $ 5,000,00 10% Contingency $ 3,900,00 SUBTOTAL 26% Indirect Cost and Capitalized Interest $ 46,700.00 $ 12,100.00 Total Estimated Project Cost $ 58,800.00 City of Arden Hills 2003 Street Reconstruction Program KARTH LAKE DRIVE MILL AND OVERLAY, 1622 FEET Unit No, Item Unit Quantity Price Extension 1 Mobilization LS 1.0 $ 2,500,00 $ 2,500,00 2 Mill Bituminous Surface, 2" SY 2,620,0 $ 1.50 $ 3,900,00 3 2" Bituminous Overlay SY 6,548.0 $ 6,00 $ 39,300,00 4 Bituminous Spot Repair SY 130.0 $ 20,00 $ 2,600,00 5 Spot Curb and Gutter Repair LF 170,0 $ 25,00 $ 4,300.00 6 Traffic Control LS 0,05 $ 25,000.00 $ 1,300,00 10% Contingency $ 5,400,00 SUBTOTAL $ 59,300,00 26% Indirect Cost and Capitalized Interest $ 15,400,00 Total Estimated Project Cost - $ 74,700.00 I . , I I I I I I ~ I I I I I I I , I I I I I I I I It I I I I I I I , I No, 1 2 3 4 5 6 City of Arden Hills 2003 Street Reconstruction Program PLEASANT DRIVE NORTH-SOUTH SECTION MILL AND OVERLAY, 800 FEET Unit Item Unit Ouantity Price Extension Mobilization LS 1.0 $ 2,000,00 $ 2,000,00 Mill Bituminous Surface, 2" SY 2,510,0 $ 1.50 $ 3,800,00 2" Bituminous Overlay SY 5,016,0 $ 6,00 $ 30,100,00 Bituminous Spot Repair SY 100,0 $ 20,00 $ 2,000,00 Spot Curb and Gutter Repair EA 80,0 $ 25,00 $ 2,000.00 Traffic Control LS 0,05 $ 25,000,00 $ 1,300.00 10% Contingency $ 4,100,00 SUBTOTAL $ 45,300.00 26% Indirect Cost and Capitalized Interest $ 11,800,00 Total Estimated Project Cost" $ 57,100.00 City of Arden Hills 2003 Street Reconstruction Program PLEASANT DRIVE EAST-WEST SECTION ALTERNATE I MILL AND OVERLAY, 583 FEET Unit No, Item Unit Quantity Price Extension 1 Mobilization LS 1.0 $ 1,300.00 $ 1,300.00 2 Mill Bituminous Surface, 2" SY 820,0 $ 1.50 $ 1,200,00 3 2" Bituminous Qverlay SY 2,043,0 $ 6.00 $ 12,300,00 4 Bituminous Spot Repair SY 45,0 $ 20.00 $ 900,00 5 Spot Curb and Gutter Repair LS 400.0 $ 25.00 $ 10,000,00 6 Traffic Control LS 0,05 $ 25,000.00 $ 1,300,00 10% Contingency $ 2,700,00 SUBTOTAL $ 29,700.00 26% Indirect Cost and Capitalized Interest $ 7,700,00 Total Estimated Project Cost - $ 37,400.00 I I I I I I I II I I I I I I I 4\ I I ~ I I I I I I It I I I I I I I , I No, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 City of Arden Hills 2003 Street Reconstruction Program PLEASANT DRIVE EAST-WEST SECTION AL TERNA TE II, FULL RECONSTRUCTION (583 FEET) (BASED ON 32' F-F) Unit Item Unit Quantitv Price Extension Mobilization LS 1.00 $ 5,800.00 $ 5,800,00 Bituminous Pavement Removal SY 2,848,00 $ 2,00 $ 5,700,00 Miscellaneous Removals LS 0,05 $ 20,000,00 $ 1,000,00 Common Excavation CY 2.197,00 $ 6,50 $ 14,300,00 Select Granular Base (12") CY 1,098,00 $ 12,00 $ 13,200.00 Aggregate Base CL 5 (8") CY 732,00 $ 20,00 $ 14,600.00 Bituminous Base Course (2") TON 334.00 $ 42,00 $ 14,000,00 Bituminous Wear Course (2") TON 334,00 $ 48,00 $ 16,000,00 Bituminous Material for Tack Coat GAL 146,00 $ 1.90 $ 300,00 Concrete Curb and Gutter LF 1,474,00 $ 8.00 $ 11,800,00 Traffic Control LS 0,05 $ 25,000.00 $ 1,300,00 Signage SF 9,00 $ 30.00 $ 300,00 Sodding SY 1,615,00 $ 3,00 $ 4,800,00 Driveway Removal SY 500,00 $ 5,00 $ 2,500,00 Bituminous Pavement (Driveway) SY 400,00 $ 25,00 $ 10,000.00 Concrete Pavement (Driveway) SY 100,00 $ 40,00 $ 4,000,00 Sawing Bituminous Pavement LF 400.00 $ 2,00 $ 800,00 Sawing Concrete Pavement LF 200.00 $ 5,00 $ 1,000,00 10% Contingency $ 12,100,00 SUBTOTAL $ 133,500.00 26% Indirect Cost and Capitalized Interest $ 34,700,00 Total Estimated Project Cost - $ 168,200.00 I City of Arden Hills ~ 2003 Street Reconstruction Program PLEASANT DRIVE '. EAST-WEST SECTION AL TERNA TE III, FULL RECONSTRUCTION (583 FEET) I (BASED ON 28' F-F) Unit I No, Item Unit Ouantitv Price Extension 1 Mobilization LS 1.00 $ 4,900,00 $ 4,900,00 I 2 Bituminous Pavement Removal SY 2,848,00 $ 2,00 $ 5,700,00 3 Miscellaneous Removals LS 0.05 $ 20,000,00 $ 1,000,00 I 4 Common Excavation CY 1,670.00 $ 6.50 $ 10,900,00 5 Select Granular Base (12") CY 835,00 $ 12.00 $ 10,000,00 6 Aggregate Base CL 5 (8") CY 556,00 $ 20,00 $. 11,100.00 I 7 Bituminous Base Course (2") TON 237.00 $ 42,00 $ 10,000,00 8 Bituminous Wear Course (2") TON 237.00 $ 48.00 $ 11 ,400,00 .. 9 Bituminous Material for Tack Coat GAL 103.00 $ 1.90 $ 200.00 10 Concrete Curb and Gutter LF 1,474.00 $ 8,00 $ 11,800,00 11 Traffic Control LS 0.05 $ 25,000,00. $ 1,300,00 I 12 Signage SF 9,00 $ 30,00 $ 300,00 13 Sodding SY 1,615,00 $ 3,00 $ 4,800,00 14 Driveway Removal SY 500,00 $ 5,00 $ 2,500,00 I 15 Bituminous Pavement (Driveway) SY 400,00 $ 25,00 $ 10,000.00 16 Concrete Pavement (Driveway) SY 100,00 $ 40,00 $ 4,000,00 17 Sawing Bituminous Pavement LF 400.00 $ 2,00 $ 800.00 I 18 Sawing Concrete Pavement LF 200.00 $ 5.00 $ 1,000,00 10% Contingency $ 10,200,00 I SUBTOTAL $ 111,900,00 I 26% Indirect Cost and Capitalized Interest $ 29,100,00 I Total Estimated Project Cost - $ 141,000.00 I 4\ I I ~ I I I I I I It I I I I I I I , I No. 1 2 3 4 5 6 City of Arden Hills 2003 Street Reconstruction Program PLEASANT CIRCLE MILL AND OVERLAY, 641 FEET Unit Item Unit Ouantitv Price Extension Mobilization LS 1.0 $ 1,300,00 $ 1,300,00 Mill Bituminous Surface, 2" SY 1,275.0 $ 1.50 $ 1,900.00 2" Bituminous Overlay SY 3,178.0 $ 6,00 $ 19,100.00 Bituminous Spot Repair SY 65,0 $ 20.00 $ 1,300,00 Spot Curb and Gutter Repair LF 70,0 $ 25,00 $ 1,800,00 Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00 10% Contingency $ 2,700,00 SUBTOTAL $ 29,400.00 26% Indirect Cost and Capitalized Interest $ 7,600.00 Total Estimated Project Cost" $ 37,000.00 City of Arden Hills 2003 Street Reconstruction Program AMBLE CIRCLE MILL AND OVERLAY, 153 FEET Unit No. Itcm Unit Quantity Price Extension 1 Mobilization LS 1.0 $ 300.00 $ 300,00 2 Mill Bituminous Surface, 2" SY 210.0 $ 1.50 $ 300,00 3 2" Bituminous Overlay SY 520.0 $ 6.00 $ 3,100,00 4 Bituminous Spot Repair SY 15.0 $ 20,00 $ 300,00 5 Spot Curb and Gutter Repair EA 20,0 $ 25,00 $ 500,00 6 Traffic Control LS 0,05 $ 25,000,00 $ 1,300,00 10% Contingency $ 600,00 SUBTOTAL $ 6,400,00 26% Indirect Cost and Capitalized Interest $ 1,700,00 Total Estimated Project Cost" $ 8,100.00 I ~ I I I I I I II I I I I I I I 4\ I I I I No, I 1 2 I 3 4 I 6 7 8 I 9 It I I I I I I I , I -------..- City of Arden Hills 2003 Street Reconstruction Program KARTH LAKE NEIGHBORHOOD DRAINAGE IMPROVEMENTS (PLEASANT DRIVE AND AMBLE DRIVE) Unit Item Unit Ouantity Price Extension Mobilization LS 1.0 $ 4,100,00 $ 4,100,00 Connect to Existing Storm Sewer EA 1.0 $ 1,500,00 $ 1,500,00 12" RCP LF 150.0 $ 25.00 $ 3,800,00 Catch Basin (2' x 3') EA 1.0 $ 1,200.00 $ 1,200,00 Manhole (60") EA 1.0 $ 3,000.00 $ 3,000,00 Check Valve EA 1.0 $ 300.00 $ 300,00 Vortex Separators EA 3,0 $ 22,000,00 $ 66,000,00 Pavement Restoration LS 1.0 $ 5,000,00 $ 5,000,00 10% Contingency $ 8,500,00 SUBTOTAL $ 101,900.00 26% Indirect Cost and Capitalized Interest $ 26,500,00 Total Estimated Project Cost" $ 128,400.00 I ~ I I I I I I . I I I I I I I , I APPENDIX - C PRELIMINARY ASSESSMENT ROLLS 23 I ~ I I I I I I . I I I I I I I , I City of Arden Hills 2003 Street Reconstruction Program Ingerson Neighborhood Preliminary Assessment Role PID I Owner PrO!1llrly Address I Cost/FF I Frontaae Feet I Assessment Cannon Avenue 343023130011 MICHAEL D WODARCK 1323 CANNON AVE $51.00 104,0 $5,304,00 343023130008 PATRICK E BROWN 1301 CANNON AVE $51.00 122,5 $6,246.48 343023130010 DONALD W ERICKSON ETAL 1315 CANNON AVE $51.00 105,0 $5,355.00 343023130009 JAMES PA ABBOTT 1309 CANNON AVE $51,00 105,0 $5,355,00 343023130015 GORDON E ELMQU 1ST ET AL 1314 CANNON AVE $51,00 100,0 $5,100,00 343023130014 ROGER D & JO ANN MOBERG 1308 CANNON AVE $51,00 100,0 $5,100,00 343023130013 BRIAN P TURNQUIST 1302 CANNON AVE $51,00 97.4 $4,967.40 343023130016 WORLD MISSION PRAYER LEAGUE 1322 CANNON AVE $51.00 138.4 $7,059.42 Cannon Avenue Subtotal 872.3 $44,487.30 Carlton Drive 343023410060 ERIC L LUNDQUIST 1102 CARLTON DRIVE $51,00 112,0 $5,712,00 343023410061 KENNETH F & JACQULYN S MARIER 1106 CARLTON DRIVE $51,00 99,0 $5,049,00 343023410059 TIMOTHY J ARCHBOLD 1133 CARLTON DRIVE $51.00 171.0 $8,721.00 343023410058 TOEE WEAVER 1141 CARLTON DRIVE $51,00 110,0 $5,610,00 343Q2341 0057 THERESE E ROTHMUND 1151 CARLTON DRIVE $51.00 110,0 $5,610,00 343023410056 MARILYN J CARLSON 1159 CARLTON DRIVE $51,00 110,0 $5,610,00 343023410055 DAVID A MAGNUSON ETAL 1171 CARLTON DR $51,00 110,0 $5,610,00 343023410071 STACY J NELSON 1181 CARL TON DRIVE $51.00 110,0 $5,610,00 343023410053 KRISTY M BURNS 1191 CARL TON DRIVE $51,00 110,0 $5,610,00 343023410052 ROBERT L & SHIRLEY DUBUQUE 1201 CARL TON DR $51,00 135.4 $6,905,40 343023420050 GARY C ABRAHAMSON ET AL 1228 CARL TON DR $51,00 95,5 $4,869.48 343023410062 DENNIS L AND MARTHA J POPP 1110 CARLTON DRIVE $51,00 100.8 $5,140,80 343023420048 WILLIAM E THELEN ETAL 1222 CARLTON DRIVE $51,00 114,8 $5,854,80 343023410043 TIM MURRAY 1216 CARLTON DRIVE $51,00 107,5 $5,482,50 343023410042 DAVID S DRACH 1208 CARLTON DRIVE $51.00 109.0 $5,559,00 343023410063 CHRISTINE K PETERSON 1112CARLTON DRIVE $51,00 165,0 $8,415,00 343023410064 JAMES P WELLER 1126 CARLTON DRIVE $51,00 110,0 $5,610,00 343023410065 JOHN E LINDBERG & 1136 CARLTON DRIVE $51.00 110,0 $5,610,00 343023410066 MOHAMMED BARI 1146 CARLTON DRIVE $51,00 110,0 $5,610,00 343023410067 LOREN A HEUER 1158 CARL TON DR $51,00 120,0 $6,120,00 343023410068 DYNAVEST CORP 1166 CARL TON DR $51,00 120.0 $6,120,00 343023410069 KEITH E EWY ET AL 1176 CARLTON DRIVE $51,00 159,8 $8,149,80 343023410041 ROBERT C & KAY R WITT 1194 CARLTON DRIVE $51,00 168,7 $8,603,70 Carlton Drive Subtotal 2768.5 $141,192.48 Inaerson Road 343023410002 W K LINDQUIST ET AL 1111 INGERSON ROA[ $51.00 93,3 $4,758,30 343023410003 DAVID L FRITZ 1119 INGERSON ROA[ $51.00 90.0 $4,590,00 343023410004 LYNN M SCHMIDT 1127 INGERSON ROA[ $51.00 90,0 $4,590,00 343023410005 MERLE J BIGGS 11351NGERSON ROA[ $51,00 90,0 $4,590,00 343023410014 MARY E FLOR 1110 INGERSON ROA[ $51,00 105,8 $5,396,31 343023410015 KEITH 0 WILSON ET AL 1120 INGERSON RD $51,00 100.0 $5,100.00 343023410016 LINDA M SWANSON 1124 INGERSON ROA[ $51,00 100,0 $5,100,00 City of Arden Hills 2003 Street Reconstruction Program Ingerson Neighborhood Preliminary Assessment Role PID Owner Property Address Cost/FF FrontaQe Feet Assessment 343023410017 HOWARD A HASS ET AL 1138 INGERSON RD $51.00 100,0 $5,100,00 343023410006 JOSE A DIAZ 1143 INGERSON ROA[ $51,00 100,0 $5,100,00 343023410018 GARY W ANDERSON 1150 INGERSON ROM $51.00 150,0 $7,650,00 343023410007 SUSAN C MENEGHEL 1155 INGERSON ROM $51.00 100,0 $5,100,00 343023410008 ROBERTA RUTH KINNE 11631NGERSON ROM $51.00 100,0 $5,100,00 343023410019 KATHLEEN E STEDMAN 11641NGERSON ROA[ $51,00 150,0 $7,650.00 343023410009 . JEROME K WASLEY 1171 INGERSON ROA[ $51,00 101.1 $5,153.55 343023410020 MARY ANN FREY 1174 INGERSON ROA[ $51,00 130,1 $6,635,10 343023410010 CASIMIR E & JANET M SEMLAK 1181 INGERSON ROA[ $51,00 152,1 $7,757,10 343023410027 STEVEN W & MELANIE A FREIMUTH 1200 INGERSON ROM $51,00 157,2 $8,017.71 343023410011 CHARLES C TORREY 12011NGERSDN ROA[ $51.00 190,1 $9,695,10 343023410012 WILLARD & CARL YN OLSON 1207 INGERSON ROA[ $51,00 100,5 $5,125,50 343023410013 CRISTINE P LEAVITT 1213 INGERSON ROAr $51.00 102,2 $5,214,24 343023410028 FRANCES F SWENSON 1216 INGERSON RD $51,00 109,8 $5,599.80 343023420012 DAVID J WILKEN 1225 INGERSON ROA[ $51,00 98.6 $5,028,60 343023420026 DAVID C DUDYCHA 1226 INGERSON ROM $51,00 74,6 $3,804,09 343023420013 J LESLIE REINDL 1233 INGERSON ROAl $51,00 100,5 $5,127,54 343023420014 ROBERT K COLE & 1253 INGERSON ROAl $51,00 100.1 $5,105,10 343023420015 DEWEY J & RUTH J WHITMER 1257 INGERSON ROM $51,00 100,1 $5,105,10 343023420016 LOLA J MURRAY 1261 INGERSON ROM $51.00 100,1 $5,105,10 343023420030 JOHN G BULS . 1270 INGERSON ROM $51,00 . 183,5 $9,358.50 343023420017 HARRY L & A ALLISON CEDERHOLM 1271 INGERSON ROAl $51,00 100,0 $5,100,00 343023420068 GLORIA B KENNEDY 1280 INGERSON ROM $51,00 185,3 $9,450,30 343023420018 JAMES F COX 1287 INGERSON ROAl $51,00 100,0 $5,100,00 343023420008 DOUGLAS B HARTFORD 1292 INGERSON RD $51,00 90,0 $4,590,00 343023420009 MARK R SHEEHAN 1294 INGERSON ROM $51.00 112,5 $5,737,50 343023420019 STEVEN W BOI KE 1295 INGERSON ROAr $51.00 100,0 $5,100,00 343023420007 JOHN T & JUDITH A KAUFMAN 1296 INGERSON RD $51,00 100,0 $5,100.00 343023420011 SHERRY LS TRUDEAU 12981NGERSON ROA[ $51.00 100,0 $5,100,00 343023420010 MICHAEL K DOODY 1300 INGERSON ROM $51,00 120.0 $6,120,00 343023420020 EUGENE LVANMASSENHOVE& 1303 INGERSON RD $51,00 100,0 $5,100,00 343023420021 ERICH A LUCHT 1315 INGERSON ROAI $51,00 100.0 $5,100,00 343023420022 . KATHERINE R SANDERS 1319 INGERSON ROM $51,00 100,0 $5,100.00 UNKNOWN 1327 INGERSON ROAI $51,00 75,0 $3,825.00 Ingerson Road Subtotal 4552.5 $232,179.54 Ingerson Court 343023420029 WILLIAM & CHYRREL KRIV1T 1252 INGERSON ROM $47,00 217,3 $10,213.10 343023420027 WINTON R PETERSON 12321NGERSON CT $47,00 154,4 $7,257.74 343023410029 ROBERT L WOODBURN ETAL 1220 INGERSON CT $47.00 160,0 $7,520.00 LAKE ASSOCIATION INGERSON CT $47,00 156,5 $7,355,50 Ingerson Court Subtotal 688.2 $32,346.34 1343023420003 l Hamline Avenue j3270 HAMLlNE AVE N I $51.00 I 283,3 1 $14,448,30 I FLORAYNE E OLEN I ~ I I I I I I II I I I I I I I 4\ I I I I I I I I II I I I I I I I , I City of Arden Hills 2003 Street Reconstruction Program Ingerson Neighborhood Preliminary Assessment Role PID Owner prone"" Address CostlFF Frontaoe Feet Assessment 343023420002 RICHARD R HANSON 3254 N HAMLlNE $51,00 206,0 $10,506.00 343023430002 CURTIS M LARSON 3240 HAMLlNE AVE N $51.00 77,1 $3,932,10 343023430004 JAMES L DAN I ELSON 3238 HAMLlNE AVE N $51.00 111,6 $5,691.60 343023430003 ARL YN D SOLBERG 3232 HAMLlNE AVE N $51.00 60,0 $3,060.00 343023340002 THOMAS F & MARY V LYNCH 3220 HAMLlNE AVE N $51,00 61.0 $3,111,00 343023340003 UNKNOWN 3210 HAMLlNE AVE N $51,00 91,0 $4,641,00 343023340005 BROTHERS OF THE ELDERLY 3200 HAMLlNE AVE N $102,00 569,5 $58,089,00 343023340008 KATHRYN F & EVELYN A SEXTON 3180 HAMLINEAVE N $51,00 146,3 $7,461,30 343023340009 FRANK J REKUSKI JR 3170 HAMLlNE AVE N $51,00 80.0 $4,080,00 343023340024 LOWElLJ ANDERSON & KATHLEEN A WELTE 3162HAMLlNEAVEN $51,00 125,0 $6,375,00 AR EA WEST ON HAMLlNE HAMLlNE AVE $51,00 1143,0 $58,293.00 ..' CITY OF ARDEN HILLS HAMLIN EAVE $51,00 119,8 $6,109,80 Hamline Avenue Subtotal 3073.6 $185,798.10 Fernwood Court 343023410021 JOHN T SCHELLER 3262 FERNWOOD ST $51.00 125.9 $6,418,35 343023410023 HAROLD H ALEXANDER & '. 3251 FERNWOOD ST $51.00 117,9 $6,012,90 UNKNOWN 3264 FERNWOOD ST $51,00 122,3 $6,237.30 CITY OF ARDEN HillS FERNWOOD CT $51,00 192,3 $9,806,28 LAKE ASSOCIATION FERNWOOD CT $51,00 55.7 $2,840.70 Fernwood Street Subtotal 614.0 $31,315.53 '343023130012 Dunla Street STEVEN N ZILMER 3363 DUNLAP ST N Dunlap.Street Subtotal 65,0 65.0 $3,315,00 $3,315.00 $51,00 Tiller Lane 343023420043 RYAN D HUTCHCROFT 1325 TILLER LANE $51,00 . 80,9 $4,127.43 343023420065 SCOTT RENNEKE 1326 TILLER LANE $51,00 62,0 $3,162,00 343023410051 Unknown 1212TILLER LANE $51,00 139.4 $7,109.40 343023410044 ELLA M, MANUEL 1130 TILLER LANE $51.00 124,0 $6,324,00 Tiller lane Subtotal 406.3 $20,722.83 . Also Pin # 343023420058 City of Arden Hills 2003 Street Reconstruction Program Karth lake Neighborhood Prefimina Assessment Role Assessment PID Owner Prooertv Address Karth lake Drive 223023110016 JEFFREY & SANDRA KURKOWSKI 1120 KARTH LAKE DR 12 154.1 1849,2 223023110015 MARK R & PATRICIA A MATUAL 1128 KARTH LAKE DR 12 95,0 1140 223023110054 SUZANNE MCEWEN 1131 KARTH LAKE DR 12 95,0 1140 223023110014 DONALD D & SUSAN K LEET 1136 KARTH LAKE DR 12 95,0 1140 223023110053 JACK W FRIO 1139 KARTH LAKE DR 12 95,0 1140 223023110013 JOHN B & KRISTINE J SHIELDS 1144 KARTH LAKE DR 12 95.0 1140 223023110052 LARRY 0 & BETH R YOKOM 1147 KARTH LAKE DR 12 100,0 1200 223023110012 HAROLD P FAIRCHILD JR & MARLENE J FAIRCHILD 1152 KARTH LAKE DR 12 95,0 1140 223023110051 NORMAN J TROULLlER & CHRISTINE R STANSON 1155 KARTH LAKE DR 12 100,0 1200 223023110011 GREGORY M & MARY C STEVENS 1160 KARTH LAKE DR 12 95,0 1140 223023110073 BART J & GWENDOLYN A N JOHNSON 1163 KARTH LAKE DR 12 104.0 1248 223023110010 JACQUE J & LESLIE J MEYERS 1168 KARTH LAKE DR 12 95,0 1140 22302311 0071 CLAYTON A & ANITA M LARSON 1173 KARTH LAKE DR 12 95,0 1140 223023110009 JASON R HEFFELFINGER & JOANN SCHONN1NG 1176 KARTH LAKE DR 12 114.4 1372,8 223023120037 ARTHUR W LARSEN & MARCIA L CHENEY 1180 KARTH LAKE DR 12 65,9 790,32 223023110070 DONALD C & MARY LKELL Y 1181 KARTH LAKE DR 12 95,0 1140 22302311 0069 STUART C & NORMA J HAGLUND 1191 KARTH LAKE DR 12 95.0 . 1140 223023110068 IRVIN F & V JEAN HOFFMEISTER 1201 KARTH LAKE DR 12 96,3 1155,6 223023120055 KATHERINE M COSTELLO & JOHN M KING 1209KARTH LAKE DR 12 124,6 1495.2 223023120038 WILLIAM R & BARBARA HILGEDICK 1212 KARTH LAKE DR 12 108,2 1298.4 223023120052 WilLIAM S THELEN 1217 KARTH LAKE DR .12 56,5 678,36 223023120039 BRUCE A & SUSAN L JOHNSON 1220 KARTH LAKE DR 12 99.1 1189,2 223023120048 MARY L R JOHNSON 1225 KARTH LAKE DR 12 111,8 1341,6 223023120040 MIKE J & PAMELA J ENZ 1228 KARTH LAKE DR 12 92,2 1106.4 223023120047 TRAC1 L TAPANI & STEIN S OLSON 1233 KARTH LAKE DR 12 115.9 1390,8 223023120041 GARY H & LAEL B GERDING 1236 KARTH LAKE DR 12 94,5 1134 223023120046 NORIYUK1 & MARY NONAKA 1241 KARTH LAKE RD 12 124,0 1488.48 223023120042 CLAUDIA 0 LANDGRAF 1244 KARTH LAKE DR 12 82,9 994,56 223023120045 C E & M BWEAVER 1245 KARTH LAKE DR 12 111,2 1334,88 223023120044 GIRISH M & CHHAYA G BHATT 1249 KARTH LAKE DR 12 110,7 1327,92 223023120043 VINCENT L & LINDA A HANSON 1250 KARTH LAKE DR 12 128,0 1535.52 KARTH LAKE DR SUBTOTAL 3139.3 37671.24 Pleasant Circle 22302311 0017 GARY A & SHEILA M SWOVERLAND 1119 PLEASANT C1R 12 156,0 1871.4 223023110027 DAVID W & CECILIA H BRENTZ 1120 PLEASANT CIR 12 149,9 1799,04 223023110018 THOMAS E & KATHRYN M CUDAHY 1129 PLEASANT CIR 12 95,0 1140 223023110026 JANET E PAULSON 1130 PLEASANT CIR 12 104.0 1248 223023110019 TARAS POKH1L & ANNA PRIZMENT 1139 PLEASANT CIR 12 95,0 1140 223023110025 ROBIN R & DAWN J OLSON 1140 PLEASANT CIR 12 104,0 1248 223023110020 JEROME T & BRIDGET J OUIMET 1149 PLEASANT C1R 12 107,0 1284 223023110024 DAVID B & MARGARET E JOHNSON 1150 PLEASANT C1R 12 110,1 1321,08 223023110021 LLOYD A KELLER 1159 PLEASANT CIR 12 116,0 1391,88 223023110023 ROBYN L DIAl.DELEON 1160 PLEASANT CIR 12 119,3 1431,84 223023110022 DENISE ANN SCHEUNEMAN & BETTY M BLASCZYK 1169 PLEASANT CIR 12 151.6 1819.68 PLEASANT CIR SUBTOTAL 1307.9 15694.92 I I I I I I I II I I I I I I I , I I I I I I I I II I I I I I I I , I City of Arden Hills 2003 Street Reconstruction Program Karth Lake Neighborhood Prelimina PID Assessment ProperlY Address Owner Pleasant Drive {Reconstructl 223023110032 BRYAN R & DEBRA L L1LLEHAUGEN 1145 AMBLE DR 51 113,8 5803,8 223023110049 GREGORY A & PAMELA P CLIFFORD 4422 PLEASANT DR 51 162.5 8288,01 223023110031 DEAN B & KAREN J KLOECKNER 4425 PLEASANT DR 51 131,1 6683,55 223023110048 ALAN J & CAROL A SMITH 4428 PLEASANT DR 51 104.0 5304 223023110030 JON B & JANET M CHRISTIANSON 4429 PLEASANT DR 51 108,0 5508 223023110047 PHILIP T HESLI JR & GRETCHEN M HESLI 4434 PLEASANT DR 51 104.0 5304 223023110029 WILBERT D & EILEEN R BECKER 4435 PLEASANT DR 51 108,0 5508 223023110046 LARRY R & MARY L VEENSTRA 4440 PLEASANT DR 51 104,0 5304 223023110028 ROBERT D & ANNE MINGLE 4443 PLEASANT DR(FRONTI 51 115,3 5880,3 (SIDE) 12 43,3 519,96 223023110045 JEFFREY P & SUE A GAZICH 4446 PLEASANT DR 51 . 107,6 5488,62 223023110044 SEAN H & PATRICIA L MCDONAGH 4452 PLEASANT DR 51 . 97,1 4951.08 223023110043 DANNY C & DELORES L BICKHAM 4460 PLEASANT DR 51 121,8 6209,25 223023110042 RAYMOND J & ANITA M MUCHEL 4466 PLEASANT DR 51 110,9 5656.92 223023110041 DONALD G & TRUDEL EATON 4472 PLEASANT DR (FRONT) 51 . 108.4 5528.4 (SIDE) 12 38,3 459 PLEASANT DR RECONSTRUCT SUBTOTAL 1678.0 82396,89 . Pleasant Drive Mill and Overlavl 223023110040 ANDREW J HOLEWA 4480 PLEASANT DR 12 167.7 2012,16 223023110064 H CHARLES & CARMEN L DIESTLER 4500 PLEASANT DR 12 154.3 1851.96 223023110063 JOHN H BERG 4510 PLEASANT DR 12 95,0 1140 223023110062 NADIR & ZAHURA CAN 4518 PLEASANT DR 12 95.0 1140 223023110061 MALFORD COLLIN & PATRICIA A EID . 4526 PLEASANT DR 12 . 95,0 1140 223023110055 MAX ROESLER 111 & MARY T ROESLER 4533 PLEASANT DR 12 153.8 . 1845.96 223023110060 TILLIE A CATO & CRAIG GUIDRY 4534 PLEASANT DR 12 95,0 1140 223023110059 RANDALL V & NANCY H HALL 4542 PLEASANT DR 12 118,2 1418,88 223023110056 WARREN W & DIANE R PAKULSKI 4545 PLEASANT DR 12 .'. 113,7 1364,76 223023110058 ENVER & GERIG 4550 PLEASANT DR 12 120,3 1444,08 223023110057 STEVEN J & CHRISTINA V BALTES 4661 PLEASANT DR 12 134,5 1614.48 PLEASANT DR MILL AND OVERLAY SUBTOTAL 1342.7 16112.28 Amble Drive 223023110039 TANG SHIUN YEH & HSIU FEN SUNG 1175 AMBLE DR 12 175,54 2106,48 UNKNOWN 1113 AMBLE DR 12 100.42 1205,04 UNKNOWN 1121 AMBLE DR 12 98,19 1178,28 AMBLE DRIVE SUBTOTAL 374,15 4489.8 Amble Circle UNKNOWN 4408 AMBLE C1R 12 73,73 884,76 UNKNOWN 4414 AMBLE CIR 12 97,56 1170,72 UNKNOWN 4415 AMBLE C1R 12 89,57 1074,84 UNKNOWN 4418 AMBLE CIR 12 143,27 1719,24 UNKNOWN 4419 AMBLE CIR 12 102,76 1233,12 AMBLE CIR SUBTOTAL 506,89 6082.68 I I I I I I I II I I I I I I I , I APPENDIX - D FRONTAGE FOOT CALCULATION EXAMPLES 24 I I I I I I I It I I I I I I I , I DOUBLE fROHTAGE"lOTS: MAPlE STREET 100' , o ~ , ~ I' 100' PINE STREET If improvements are made on both streets the assessable front footage - (100' + 100')/2 - 100' SHALLOW lOTS , o 0.. A , ~ ~ 100' PINE STREET Property A Area - 10.500 sq. ft. . , Adjusted Front Footage - no.5OO sq. ft.>Jl30 ,ft.-- 80~77- ft. PROPERTIES ON CUL-DE-SAC_ 100' bi'Iltt ~........:.:....:.:.:..... '\I@ r:':.:f DENOTES :::::::: ADJUST AREA EXAMPLES Property A Average Depth - (160' + 180')/Z - 170' Area - 16,000 sq. ft. (assumed) Adjusted Front Footage - (16,000 sq. ft.)/170 ft. - 94.12 ft. Property 8 Depth is greater than ZOO ft.. so connect the points ZOO' from the cul-de-sac. Depth - ZOO' ." . .-. Adjusted Area (shaded POrtion) -.'22~OOO:.s(.in~~(ass_) . 'Adjusted Front Footage - (ZZ.OOOsq. ft.)/ZOO ft. - 110..00 ft. I I I I I I I .. I I I I I I I .. I I I I I II I I I I I I I , I CORNER LOT . .... =c ~.~ 1.30' MlUN ST. CORNER LOT WITH ' IMPROVEMENTS ON BOTH STREETS Property A Short Side - 100 ft. Long Side - 130 ft. Adjusted Front Footage _ 100 ft..l/3 (130 ft.) - 143.33. ft. If iflllrovements are made on only one side of the, corner lot. the front footage 'is the side abutting the iflllrovements. Eg. IfIllrovements on First Ave. only Front Footage - 100 ft. IfIllrovements on Main St. only Front Footage - 130 ,ft. NEARLY RECTANGULAR lOTS 100' , ~ .... A 9'-' I .-, .-....'-..::...- .--;.-......-- . '.. _.'---~ - :_':..--i. ,-- '. ,--... -- - ".- .',~'- .- .-~..._-~' . ~ -- -.-.-..-..... ~ -- . Property A ADJUSTED FRONT FOOTAGE (100 ft. . 96 ft.)/2 - 98 ft. .~ I I I I I I I It I I I I I I I , I APPENDIX - E PUBLIC MEETING MINUTES 25 I I I I I I I II I I I I I I I , I ~ ~HILLS Ingerson Neighborhood Q&A Pavement Management Meeting (PMP) July 18, 2002; 7:00 p.m. Page I of8 Comment: The flyer is believed to be misleading by stating the words Ingerson Road and Ingerson Court, It gives impression only those two roads are being worked on therefore people may not have attended that would have wanted to attend, The City will do a better job in the future describing exact project. The flyer was not meant to be misleading in any way, All meeting material will be posted on the website so individuals not able to attend tonight's meeting can obtain the information from the website. Comment: When did the county redo Ingerson? In roughly 1988, Comment: Has it been 30 years? No it has not been 30 years, Comment: Why is this not a county project? These are not county roads, Comment: How can water ponding happen on Ingerson Road to Lexington Avenue when the road has a hill? Water ponding does not occur a hilly area, Comment: If neighborhood did not want this project before why are we revisited this project? Because it is the duty of the City to support it's infrastructure, The City has a fiduciary responsibility to spend it's money wisely. Comment: If the City plowed the snow versus dumping sand and salt, the water quality would not be as bad, Water quality is more than about the sand and salt. Oil from automobiles and run-off from yards also contributes to poor water quality, Comment: What is the assessment policy for the City, Fifty percent (50%) of the cost of your side of the street. Comment: Is there any discussion about per household assessment? It is not the current policy of the City but has been discussed. Comment: What is the capacity of the storm sewer in inches of rain over time? Based on a lO'year event it would be 4,2 inches, ~ ~HILLS lngerson Neighborhood Q&A Pavement Management Meeting (pMP) July 18, 2002; 7:00 p,m, Page 2 of 8 Comment: If rain gardens were used will they be maintained by the City or by the residents? The residents would be responsible for their maintenance, Comment: What is the average annual expense per year for the various street options proposed? Roughly, a reconstruction project costs about $200-$250 a foot; mill and overlay $20-$75 afoot, Comment: This could be an opportunity to install walking paths, etc" around Josephine Lake. The City does want to take a neighborhood approach to tills projects which means looking at all opportunities for improvements which might include walking paths, etc, The PTRe just completed the Park Comp Plan and one area discussed was in fact a trail around Lake Josephine. The plan also focused on interest to develop better access to Crepeau Park. Comment: Would there be loss of trees to accommodate ponds to the west ofHamline? The last time tills project was discussed there was resident consensus to perform minimal work because of the existing trees. If trees would be disturbed, tree plantings, grasses, and wild flowers would be encouraged, Comment: URS is a civil engineeringfirm, Why didn't the City use a landscaping consultant. Currently, we are not to that final design stage, URS does have a number of people on staff that are landscape architects, An employee of URS is currently writing a book and rain gardens and has done quite a bit of work with them. Those experts would be consulted ifthe project were to progress to the final design stage, Comment: Does Arden Hills operate the same as Roseville with respect to churches, for example, being assessed at IOO%? Also, Roseville does not assess residents for state-aid roads, Arden Hills does operate like Roseville with respect to assessing non'profit businesses 100%. The state-aid policy Roseville has where they do not charge residents on state-aid roads is not our policy currently. Comment: Why were not all given a paper copy of the slides how ? The slideshow will be available on the website, Comment: Does Ingerson Road meet the definition of a neighborhood street? It is opinion that this road does not meet the neighborhood street definition. Ingerson Road does meet the definition of a neighborhood street in our opinion, It does serve as a movement area for a larger traffic group, I I I I I I I tI I I I I I I I , I I I I I I I I It I I I I I I I ,. I ~ ~HILLS Ingerson Neighborhood Q&A Pavement Management Meeting (pMP) July 18,2002; 7:00 p.m. Page 3 of8 Comment: If Hamline Avenue is closed between Ingerson and Tiller, how much traffic volume would be added? It is expected the volume would be 250 vehicles. Comment: Would the City pay for landscaping of any developed rain gardens? Yes. Comment: Aren't ribbon curbs prohibited under the PMP policy? There was talk about the possibility of putting in ribbon curbs on Hamline. In a case where rain gardens can be developed, the option of a ribbon curb would be acceptable. Comment: Are Fernwood and Ingerson Court going to be curbed? The current proposal is to curb these areas. Comment: The last proposal, the Council stated no work would be done until residents came to a firm agreement. Why are we proceeding agoin with this project when it is not being done in conformity with the last meeting. Councilmember Larson stated this was not his position on the issue last time and indicated no formal resolution or action was passed in the past with regard to this project. Councilmember Aplikowski stated that prior to this evening, the City used the street by street approach to street maintenance rather than a neighborhood approach. Therefore, streets will done first based on a worse case scenario. The reason we are revisiting this issue is the engineering consultant to the City was asked by the City to rate the roads and tell us what area was a foremost priority. The City also has a fiduciary responsible to fix roads and spend money wisely. We have not had a project in two years. We are simply taking another look at it and discussing it's possibilities at this point. There is no firm decision to go ahead with this project. Comment: Why doesn't the City saves it's money like we did for the City Hall building rather than feeling the need to spend it right now? If we wait to do this project, we may not have enough resources to complete the project because it will be such a massive project by that point. Comment: If ribbon curbs are acceptable on Hamline then why are they not acceptable on Ingerson? If rain gardens are used then they will be acceptable, It is also a possibility for surmountable curbs. I ~ ~HILLS Ingerson Neighborhood Q&A Pavement Management Meeting (PMP) July 18, 2002; 7:00 p.m. Page 4 of8 I I I I Comment: Have any new reports been performed since the last time this project was visited? No new reports or studies have been completed. Comment: Want to make the statement the Water Quality Task Force is not agreement with any curb or gutter on the street. Comment: I thought Fernwood Court was not considered a part of the project. There are only two homes on that road so there is very little traffic. Certainly Fernwood Court is considered on the good end of the spectrum. If we were using the street by street philosophy as used in the past, then Fernwood Court would be considered. The City is now using the neighborhood approach so that is why Fernwood Court is being looked at. Comment: Have new ratings be done? Last ratings were performed in spring of 2002. I I II I I I I I I I , I Comment: You keep mentioning the City's fiduciary responsible. Is it wise to spend if there is so little traffic on a street and it may be years before the road truly deteriorates? Again, it is in the discussion tonight because we are using the neighborhood approach. Comment: What company rates the roads? URS. The numbers are relative and are not the only factor used. The rating tries to put a degree of science. It is adopted around the country and is a well respected tool. People are trained in this rating process and it is as scientific as possible. Comment: Isn't it true that URS would stand to gain if they rated the roads on the lower end so work would have to be performed? There is no impartiality by URS. URS uses the ratings simply as a tool to help the City budget the money to maintain the streets. Comment: The county had previously rated some of these same roads a lot high and now they appear to quickly gone down in ratings. Councilmember Aplikowski stated the City uses URS as their engineering consultant because they believe in their credibility. I I I I I I I It I I I I I I I ,. I ~ ~HILLS Ingerson Neighborhood Q&A Pavement Management Meeting (PMP) July 18, 2002; 7:00 p.m. Page 5 of8 Comment: Other cities use independent firms to do their ratings. Why don't we do so as well? Yes, it is true some cities to hirc independent firms to perform their road ratings. Not all cities do this however. The City has decided they are comfortable with their engineer's credibility. Comment: Is it not true that this need for road improvement in our neighborhood is based on the opinion of the engineer which may not be the same opinion as the residents. Maybe a less pristine road would be safer because speed bumps could then be added and people would probably drive slower. Please stop URS opinion statements and base your recommendations on facts. The engineering judgment is based on facts and science as well. We are here to explain why this is our opinion and have a discussion with residents. URS has been hired to take on the global responsibility to take care of the City. Comment: As a resident, it is our responsibility as well to take care of the City. As an engineer you are in a position where you can sway people based on your expertise and experience. Two years ago this project was tabled because of resident opinions. These meetings are set up to hear resident opinions. Comment: According to the pavement index, in seems some roads are going downward in ratings rather quickly. Some of these roads see very little traffic. These ratings are being used as a tool and are not the only factor being used. If it was done in 88, if we did an overlay now and put in a serpentine ditch wouldn't water still improved just as much as a total reconstruction. There are still some parts that would not allow water to get ditched as it should to collect water. There are some exceptions. And no it is absolutely not required to redo the road today. We could do something to a lesser degree to improve water quality. Comment: It seems that natural drainage of the area will be problematic. Our yards need to drain into the streets or they will be swamped. Driveways are a concern too. Curbs will get rid of the current ponding on the properties. The top of the curb is generally set at or below the current status of the curb and never goes above or you would create a problem. Driveway aprons would be installed and would prevent any problems with driveways. Five feet of the driveway would be blended in. Ingerson is currently flat and would not foresee any problems there. A profile is drawn on each individual driveway and grading is checked. ~ ~HILLS Ingerson Neighborhood Q&A Pavement Management Meeting (PMP) July 18, 2002; 7:00 p.m. Page 6 of8 Comment: Did the Rice Creek Watershed give any input into this project? Previously they stated curb and gutter was the rose thing you could do. Their generally philosophy is to go with rain gardens and vegetative soils. We have changed our project plans to reflect their comments in regard to street widths, less pipe, and rain gardens. This shows that comments received at these meetings are listened to and incorporated. Comment: The main concern is the safety on Ingerson Road. Children ride bicycles on the road. Unless you are breaking on the hill, a car speed has the potential to get up to at least 40 m.p.h. It is the speed of the traffic and not so much the amount of traffic that is concerning. Wouldn't making a street wider and smoother just increase the speed of the traffic. Safety is always a concern on roadways and that is one of the reasons the City has agreed to a narrower road width standard. Roads can be striped and curbed which tends to give an effect the road is narrower than it actually is and tends to psychological make people drive slower. Stop signs can be considered as well. Comment: What happened to the water garden idea. Why not seal coat on street. Water gardens are still in the discussion. Seal coating is strictly a cosmetic fix. For some streets in worse shape it is a waste of money. Comment: How far do you dig into yards and how many trees would be damaged. One foot to two feet behind curb is disturbed and sodding is generally done up to four feet back. We do not anticipate any trees being disturbed. Some branches currently extend out. Weare comfortable we can avoid any tree disturbances because they set back off the road far enough. Comment: The majority of the tree roots are in the top 6 inches of soil and if that soil were disturbed it would probably kill that tree. We haven't had that kind of experience with past projects and are careful not to damage tre.es. The Fairview project had a fair amount of grading and did not experience any problems. Comment: When Rice Creek spoke at the last meeting they noted they are not a proponent of curbs. We need to back off about saying curb and gutters are for the benefit of water quality when the Rice Creek does not agree. It is correct to state Rice Creek does not agree with curbs for water quality reasons. I I I I I I I II I I I I I I I , I I I I I I I I II I I I I I I I ,. I ~ ~LS Ingerson Neighborhood Q&A Pavement Management Meeting (pMP) July 18, 2002; 7:00 p.m. Page 7 of8 Comment: Has there been a recent water quality report completed and what are the numbers? There has not been a report since last December. We will make sure the most recent report will be available on the City's website. The most recent report did say the City's measures were inadequate and attention should be given to that. There have been some improvements but not was anticipated by DNR. Part of that is being addressed with Council and steps are being taken. Comment: Did that most recent report recommend a vortex chamber? It did not get specific in any oue area. This can be an option for future discussion. Comment: Many people on the lake have their own easement which is Fernwood channel. The area association wrote a letter to the Mayor asking him to look at some way to treat the water. Rice Creek Watershed performed a watershed reconnaissance of Lake Josephine which indicated it should be treated. The City of Roseville has been working to clean up their side and nOw Arden Hills must do the same. Comment: It stated on the University of Minnesota website the #1 pollutant is the grass and leaves decomposing bringing forth phosphorous. Any time water is speeded up it is going to bring up the level of phosphorous into the lake. All water tends to get to the lake the same way. If you have run-off it gets to the catch basins and then to lake eventually. This is an opportunity to build a pond to meet NERP goals. By building a pond of a certain size you can expect to catch a larger percentage of pollutants. In general, the past resident consensus was to do minimal work at the Fernwood channel. Comment: If you change the grade so it flows all the way to Hamline why wouldn't you just carry all the water down to Hamline. We did look at that and it is very expensive and uses a very large pipe. The watershed didn't like that option because we were working against the natural flow. The Femwood channel would then become all backwater as well. Comment: Maybe all the water from Carlton only could go to Hamline and that way you could clean the water going into Josephine adequately. That certainly is a possible option which can be explored. From an engineering point of view it can be done. If Rice Creek is okay with it then we can certainly look at it. ~ ~HILLS Ingerson Neighborhood Q&A Pavement Management Meeting (PMP) July 18, 2002; 7:00 p.m. Page80f8 Comment: Did the City contact each resident whose property was determined could handle a rain garden and ask their opinion. We did identify certain properties which could handle a rain garden. The City has not approached these property owners but would ifthat option would be agreed upon. Comment: It seems there is either a vel)' pristine road option or a low end road option with rain gardens. Is the next effort in planning going to be to flush out those different options. It would be helpful for the residents to have a exact picture of each option so they may make a better educated decision. That is part of our thought process. We owe it to everyone to get more detailed on the project. The agenda of the September meeting could include this discussion. This meeting was intended to get general feedback on what the residents want. Comment: As a resident would you like input of our personal option ideas. Yes, you are welcome to provide input on your particular option idea. This input can be directed to Tom Moore. Comment: The next meeting should start with a more property meeting notice. The flyer appears to be misleading. Councilmember Larson indicated this item will be addressed at Monday night's Council meeting. I I I I I I I II I I I I I I I , I I I I I I I I .. I I I I I I I ,. I ~ ~HILLS Ingerson Neighborhood Q&A Pavement Management Meeting (PMP) August 8, 2002; 7;00 p.m. Page 1 of 4 Comment: Does the 28' proposed road width include the outside of the curb. Yes. Comment: As a resident, I prefer surmountable curb VS. a barrier curb. Comment: How wide is the curb for a surmountable curb? 30' from outside to outside. Comment: What material would the driveway aprons be constructed oj? The apron will be made of concrete which will be about 5'. Within reason, the driveways will be matched up as exactly as possible. Comment: Why can't you do a flat roadway all the way? Water is not being collected then. The point of the curb is keep the water flowing along. Comment: What is the reasoningfor using narrower roads? The main reason was from community input. The consensus was to maintain the 28'. City staff and engineering staff felt that 24' was the narrowest that was acceptable on a low volume road. There is also less cost, disturbance, and run-off on those roads as well. Comment: Is the engineer consultant proposing to do work on Fernwood. The road is good and traffic is low. It is being proposed for work because the City is taking a neighborhood approach. The potential benefits would be to narrow it and slide it slightly to the east to create more green space in the channel area if that is desirable. Comment: Would trees be disturbed. Disturbance of trees is avoided as much as possible. Comment: Who would absorb the costs if you redid Fernwood. The residents on the road would be assessed as would everyone else who is located within the project area. Comment: What happens to people who live on corners as far as assessments. Would people be assessed twice. There is a formula developed so those residents living on comers do not get assessed twice. I ~ ~HILLS Ingerson Neighborhood Q&A Pavement Management Meeting (PMP) August 8, 2002; 7:00 p.m. Page 2 of 4 I I I I I I . I I I I I I I , I Comment: If you completely redo Ingerson and overlay Fernwood, it would prevent the possibility of corner residents on Fernwood being assessed now and at a later date if Fernwood is done at a later time. This might also be a fiscally a smart move for the City as well. Comment: Is the Hamline water improvement project going to be paid for by the City of Arden Hills. All water improvements will be paid for by the City. Anything to do with storm sewer is all part of the storm water utility. Comment: Have you indicated if organizations like the Bros. of the Elderly will be exempt? Non-profits companies are not exempt and assessable at 100%. The residents are assessable at a much lesser rate. Comment: It sounds like there may be a consensus for surmountable curbs if we go do in fact go with curbed roads. Consensus was in fact received from those present for the surmountable curbs. Comment: It seems to me that damage from plows on a surmountable curb is much easier to repair. Yes, that is true. The damage that would occur from a plow on a surmountable curb would mostly be sod damage. Comment: Why has the latest estimate of assessment per foot gone up $6 (now at $51) from the last meeting. The previous per foot assessment on this project was based on 28' widths which are narrower than the current proposed. The past discussion was two years ago as well. The previous assessment per foot was a quote and not officially set as the official assessment. Comment: What is the cost of the Hamline improvement which involves the street being vacated. The cost estimate would be possibly around $300 per foot which will be all City cost. If trails were added it would possible be born from the park fund rather than the street fund. Comment: How much increase in traffic ended up coming down Ingerson when you closed Hamline off for your test. A task force member present indicated it did increase from 400 to 618 cars a day. Dunlap went up almost 200% from roughly 100 to nearly 300. I I I I I I I . I I I I I I I ,. I ~ ~HILLS Ingerson Neighborhood Q&A Pavement Management Meeting (PMP) August 8, 2002; 7:00 p.m. Page 3 of 4 Comment: Could the water coming down Ingerson Road be channeled through an underground system to the area is needs to be collected at (lower part of Ingerson Park). From an engineering point of view it certainly is possible. Of course we would have to look at grades to officially verify this possibility. Comment: What is does NURP stand for. National Urban Run-off Program which is a set of standards developed in the late '80s to look at what could be done to improve water quality. Comment: Would you expect the cost of the Fernwood Channel project be about $400,000. No. It would be a City expense. Any water quality improvement is a City expense or paid for by grants. Comment: Where would you place the Grit Chamber if you were to use one in a roadway. They would be placed where they are not visible somewhere under the roadway. All that would be left would be the manhole cover. Comment: How far down do you have to dig to place a Grit Chamber. The actual chamber would be 6' high. Comment: If you were to have a pond instead of a Grit Chamber would that need to vacuumed out and if so would the surrounding habitat be greatly disturbed. The pond would be designed so it would be easily accessible to cause the least amount of damage as possible. Comment: What is the main link to why you are proposing the Fernwood Channel project. Because the City is using the neighborhood approach and will look at all issues when improving a neighborhood. Comment: How would you divert the water to west Hamline. This idea was proposed at a former meeting. Engineering does not advocate that idea nor does the watershed. This idea was listed to show it was at least considered. Comment: In reviewing the Rice Creek Watershed Districts recommendations, it indicates street sweeping should be done a minimum of 3 times a year. How often does the City sweep streets. Twice a year - once in the spring and once in late summer, early fall. ~ ~HILLS Ingerson Neighborhood Q&A Pavement Management Meeting (PMP) August 8, 2002; 7:00 p.m. Page 4 of 4 Comment: For the Hamline trail proposal what type of material would be recommend for the construction of the trail. Bituminous would be recommended. Comment: If there are opportunities to place curves to reduce speed in the road would this be done. We would generally not advocate placing too many curves. It will affect the amount of green space. Comment: Would you place a bicycle lane. There is no room on the road to do so. The street would have to be widened to create a bike lane. Comment: If this project does progress and it is thought the entire project will take about 5 months, how would I get to my house during that 5 months. Five months is the estimate for the entire project and does not mean the all roads in the project will be tom up for a full 5 months. From the date the street is tom up, there is a 3 week timeline to return that street back to pavement. Not all landscaping, aprons, etc. would necessarily be done within that 3 weeks but you would have the roadway back. Comment: Will I always have access to my home. Yes. You may have to park on the street for a day or two while work is done directly in front of your driveway. Comment: What is the process after this meeting. A summary of the issues raised at these meetings will be drafted and sent to neighborhood residents. Another meeting will be conducted to present the actual project to residents with discussion and feedback again. The Council will then be presented with the proj ect to make formal decisions. Comment: Did an outside firm conduct a review of the street ratings. The City engineering firm conducted the ratings. I I I I I I I .. I I I I I I I , I I I I I I I I . I I I I I I I , I - -~~ -~--- ~-~~-~~~~~~ --- ,,::--- -=-t~~."...,~;-:~~ ~_ .,..-.....:=:::--:::~:o:-.:::=::=::::~ - ~ - ------- O;:~~~~~~ffi~~ -,,--'=:i'=:::".""~-.:-3'~::,;2ls Karth Lake Area Q&A Pavement Management Meeting (PMP) July 24, 2002; 7:00 p.m. Page I of2 Comment.- Are the present storm drains adequate? Part of the project is to analyze those issues. Comment_. Street drain infront of house leaves silt after draining Will my new driveway be tom up if you do the streets? Drainage will be addressed. The neighborhood is generally flat and that creates more difficulty with drainageThe driveway would be restored if it is disturbed. Comment: The streets that are{lXed leave a dip where the manholes are. Curb and gutter system leaves bumps at the driveways. Generally the design does not leave a recognizable dip. The intent is to be as close to the surface as possible. The manholes that have a dip are probably from the street shifting.If we reconstruct the curb system would be depressed to try to avoid the dips and bumps. In mill and overlay we don t replacc curb and gutter. Comment: How much would the assessments be per resident. Would we get the assessment costs for all options? $10-20 a foot for the residents for an overlay. Yes the costs will be projecled in advance. Comment: Water collects in my back yard due to poor drainage in the street. Part of the analysis is to &rrVey the whole neighborhood consider options such as creating a subdrain or more slope in the street Comment: What would maintenance costs be if we do nothing? That would cost the same over a ten year period as mill and overlay. Possibly in several years it could cost $2<f30,000 a year, $700 foot per street, by patching. Yes the cost would be similar but with mill and overlay the street would be much improved and not just patched and would be in better condition. The curbs and drainage issues cannot be fixed bymill and overlay. Comment: When our street was done with mill and overlay jagged cuts were sawed and then patched. Can we avoid that? What about street lighting? The cuts made are done as a stress reliever but it creates a poor look. It is usually done right after the street is finished, mostly with concrete. It does not deteriorate the structure. New pavcment is sawed with a straight line to avoid the patched look. Lighting is not been done by the City. >.~-~b~ .- -~:-:~-:-~- ~, _~i::;~_;-'L', -~:;_L~ - ::~-,.--- Karth Lake Area Q&A Pavement Management Meeting (PMP) July 24, 2002; 7:00 p.m. Page2of2 Comment: What can be done with the uncontrolled traffic at intersections. Possibilities would be narrowing the street and/or signage. There are a lot of techniques to benefit the traffic problems. Comment: Water treatment of runoff into Karth Lake is highly recommended. Thank you for your comment. Comment: Would like to see changingfrom assessments to property taxes. Thank you for your comment. Comment: Can we ask questions via the website? Certainly if you think of something later you can utilize the website to ask questions. You can access any staff and email them. We work at responding within 24 hours. Comment: What about drainage or other issues relating only to a select area. The City would respond to issues relating to only a few residents on an individual basis. . Comment: It is difjicult to make an informed decision without knowing what the cost will be to the home owner. The projected costs will be on website as soon as they are available I I I I I I I .. I I I I I I I , I . . . MEMORANDUM DATE: Agenda Item 1. e:, November 6,2002 TO: Joe Lynch, City Administrator FROM: Thomas J. Moore, Director of Operations & Maintenance SUBJECT: Replacement of the Three Water Meters that Monitor the Water Flow from the City of Roseville to the City of Arden Hills Backl!:round Staff recently received a phone call from Mr. Dan Hansen, Utility Maintenance Supervisor for the City of Roseville, informing us that one of three water meters that monitor the water sent from the City of Roseville to the City of Arden Hills was broken. The three meter pits are located at: . County Road D & Cleveland A venue County Road D & Fairview Avenue/Lake Johanna Boulevard Hamline Avenue & Hamline Avenue (south of Lift Station #8, in the Ingerson neighborhood) . . He indicated that the broken meter was 31 years old and it could not be repaired. Mr. Hansen further indicated that the other two meters were of the same vintage and were showing signs of failing. The City of Roseville can not accurately rcad the amount of water they are sending us, thus they are estimating the amount, and billing us accordingly. The 1968 Water Contract A Contract for water service between the Village of Roseville and the Village of Arden Hills was made and entered into on June 14, 1968. Section VIII, Capital Costs, states that all additional capital costs incurred in Roseville or Arden Hills by reason of service to Arden Hills shall be borne by Arden Hills. EQuipment and Installation City Staff and City of Roseville Staff agree that all three meters should be replaced at this time. There will be an economy of savings if all three meters are purchased and installed at the same time. In addition, the other two working meters are of the same vintage as the one that failed and they both are showing signs of failing. Both City Staffs looked at and accepted bids from three different meter vendors. The low bidder was Mid America Meter, Inc. of Minneapolis. The new meters will be 8" ABB Mag meter Type S with grounding rings, ABB Logmaster enabled and includes all necessary software. The new meters will be properly sized to fit our water lines, which will allow us the ability to fill the South Water Tower for the first time since it was constructed. . Memorandum, Replacement of the Three Water Meters that Monitor the Water Flow From the City of Roseville to the City of Arden Hills Page 2 Date: November 6, 2002 Since the South Water Tower regulates the water level in the North Water Tower, all of the residents of the City of Arden Hills will benefit from the installation of three new 8" ABB Mag meters. City staff should be able to provide a consistent water volume and flow rate on a year round basis throughout the entire City. Costs and Timeline The cost of three 8" ABB Mag meters, including installation and set up, will be $25,000. The cost for electrical and software installation will be $13,000. Final total cost for this project, including sales tax, will be $38,000. Staff is recommending that the funds for this project come out of the Water Utility Enterprise Fund. The current balance in this Fund as of September 30, 2002, was $523,515. Installation will take ten working days. If approved tonight, work can begin the week of November 18,2002. Staff Recommendations City Staff and the City of Roseville staff recommend the replacemcnt of the three water meters that monitor the water flow from the City of Roseville to the City of Arden Hills at a cost not to exceed $38,000. Staff also recommends that the funds for this project come out of the Water . Utility Enterprise Fund. . . . . CITY OF ARDEN HILLS MEMORANDUM DATE: Agenda Item SA November 4, 2002 TO: Joe Lynch; City Administrator J Thomas J, Moore; Director of OJ)erations & Maintenance~ . ~ Payment for Mr. Derrek Hames FROM: SUBJECT: Backeround At the August 12,2002 Council meeting, the Council unanimously voted to approve the purchase and installation of 20 Park signs from Vacker Sign Company at a cost not to exceed $42,500. Staff asked Mr. Derrek Hames, the designer of our City's logo, ifhe would assist in this project. Mr. Hames accepted and provided the following; . Visited five other cities and took pictures of their Park signage for comparison. . Designed the Arden Hills Park signs. . Created Park sign design prcsentation for Council review. . Met with bid applicants to review technical specifications and logo requirements. . Provided logo and color specifications to the winning bidder, Vacker Sign Company. Staff Recommendations Staffrecommends the payment of$475.00 to Mr. Derrek Hames for his work in the development ofthe new Arden Hills Park Signage and that this money is taken out ofthe Park Fund. . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 8B November 6, 2002 TO: Joe Lynch, City Administrator -rL Thomas J. Moore, Director of Operations & Maintenance I ~. ~ FROM: SUBJECT: Replacement of the Three Water Meters that Monitor the Water Flow from the City of Roseville to the City of Arden Hills Backl!round Staff recently received a phone call from Mr. Dan Hansen, Utility Maintenance Supervisor for the City of Roseville, informing us that one of three water meters that monitor the water sent from the City of Roseville to the City of Arden Hills was broken. The three meter pits are located at: . County Road D & Cleveland Avenue · County Road D & Fairview Avenue/Lake Johanna Boulevard · Hamline Avenue & Hamline Avenue (south of Lift Station #8, in the Ingerson neighborhood) He indicated that the broken meter was 31 years old and it could not be repaired. Mr. Hansen further indicated that the other two meters were of the same vintage and were showing signs of failing. The City of Roseville can not accurately read the amount of water they are sending us, thus they are estimating the amount, and billing us accordingly. The 1968 Water Contract A Contract for water service between the Village of Rose vi lie and the Village of Arden Hills was made and entered into on June 14, 1968. Section VIII, Capital Costs, states that all additional capital costs incurred in Roseville or Arden Hills by reason of service to Arden Hills shall be borne by Arden Hills. Equipment and Installation City Staff and City of Roseville Staff agree that all three meters should be replaced at this time. There will be an economy of savings if all three meters are purchased and installed at the same time. hI addition, the other two working meters are of the samc vintage as the one that failed and they both are showing signs of failing.; Both City Staffs looked at and accepted bids from three different meter vendors. The low bidder was Mid America Meter, Inc. of Minneapolis. The new Memorandum, Replacement of the Three Water Meters that Monitor the Water Flow From the City ofRoseville to the City of Arden Hills Page 2 . Date: November 6, 2002 meters will be 8" ABB Mag meter Type S with grounding rings, ABB Logmaster enabled and includes all necessary software. The new meters will be properly sized to fit our water lines, which will allow us the ability to fill the South Water Tower for the first time since it was constructed. Since the South Water Tower regulates the water level in the North Water Tower, all of the residents of the City of Arden Hills will benefit from the installation of three new 8" ABB Mag meters. City staff should be able to provide a consistent water volume and flow rate on a year round basis throughout the entire City. Costs and Timeline The cost of three 8" ABB Mag metcrs, including installation and set up, will be $25,000. The cost for electrical and software installation will be $13,000. Final total cost for this project, including sales tax, will be $38,000. Staff is recommending that the funds for this project come out of the Water Utility Enterprise Fund. The current balance in this Fund as of September 30, 2002, was $523,515. Installation will take ten working days. If approved tonight, work can begin the weck of November 18, 2002. . Staff Recommendations City Staff and the City of Roseville staff recommend the replacement of the three water meters that monitor the water flow from the City of Roseville to the City of Arden Hills at a cost not to exceed $38,000. Staff also recommends that the funds for this project come out of the Water Utility Enterprise Fund. . HP Laser Jet 3200 ri~......@ ~:! lit HP LASERJET 3200 NOV-15-2002 9.43AM i n v e n t Fax Call Report Job Date Time Type I dent Hi cat ion Duration Pages Result 573 ll/15/2002 9:35:25AM Send 9.7634219511 1:13 2 OK 574 11115/2002 9:36:43AM Send 9.6516286833 I: 02 2 OK 575 11115/2002 9:37:51AM Send 9.7637060891 0:44 2 OK 576 11115/2002 9:3841AM Send 9.6516333846 " : 10 2 OK 577 11115/2002 9.39 57AM Send 9.651228219] I: 19 2 OK 578 11115/2002 9: 41: 31AM Send 9.6512279371 0:55 2 OK 579 1lI15/2002 9:42:32AM Send 9.6514821262 0:42 2 OK . .