HomeMy WebLinkAboutCCP 01-28-2002
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AGENDA
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
MONDAY, JANUARY 28, 2002, 7:30 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
7:30 P.M. 1.
7:30 P.M. 2.
7:30 P.M. 3,
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7:40 P.M. 4.
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City Philosophy
To provide a basic and necessary scope of quality services
through the innovative and purposeful use of resources.
Call to Order
Approval of Meeting Agenda
Approval of Minntes
a. November 26,2001 Regular City Council Meeting
b. December 10, 2001 Regular City Council Meeting
c. December 17, 2001 EDA Meeting
d. January 14, 2002 Regular Council Meeting Minutes
Consent Calendar
Those items listed under-the Consent Calendar are considered to be routine by the City Council and
will be enacted by one motion under a Consent Calendar format. There will be no separate discussion
of these items, unless a Council member so requests, in which event, the item will be removed from the
general order of business and considered separately in its normal sequence on the agenda.
a. Claims and Payroll
b. Recreation Program budget
c. Rochon Corporation pay request # 15 and # 16
d. Rochon Corporation change order #7
e. Dascom Systems Group pay request
f. Electronic Interiors final invoice
g. Fee Schedule changes
h. City Hall Building Use
1. Ordinance #336 Restrictions and Limitations of Water Use
J. Resolution #02-09 Resolution of Appreciation to Fran Holmes
k. Resolution #02-10 Identifying Transportation and Redevelopment
Priorities
7:45 P.M.
7:50 P.M.
8:45 P.M.
8:55 P.M.
9:15 P.M.
5.
Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and address for the record, and a brief
summary ofthe specific item being addressed to the Council. To allow adequate time for each person
wishing to address the Council, we ask that individuals limit their conunents to three (3) minutes.
Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow
a more timely presentation.
6,
Unfinished and New Business
a. Planning Case #01-29 Little Brothers
b. Resolution #02-08 Resolution Approving Light Brigade, Inc.,
Charitable Gambling Premises Permit Renewal Application At Blue
Fox
c. MAMA and CGMC Labor Relations Subscriber Service
7.
Administrator Comments
8.
Council Comments
9.
Adjourn
The above times may vary depending upon length of issue discussion.
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JAN-28.2002 12,18PM
Fax Call Report
Job Date Time Type Identifi cation Duration Pages Result
143 1/28/2002 12,04:20PM Send 96123701378 1: 03 2 OK
144 1/28/2002 12:05:28PM Send 9763421951l 1:11 2 OK
145 1/28/2002 12: 06 :44PM Send 96516286833 1: 02 2 OK
146 1/28/2002 12,07 52PM Send 97637060891 1: 06 2 OK
148 1/28/2002 121120PM Send 96516333846 1: 57 2 OK
149 1/28/2002 12:13:22PM Send 96512282191 1: 08 2 OK
150 1/28/2002 12,14 35PM Send 96512279371 0:42 2 OK
151 1/28/2002 12:15:22PM Send 96514821262 0:42 2 OK
152 1/28/2002 12: 16: 10PM Send 96512669301 0:56 2 OK
153 1/28/2002 12:17:12PM Send 96516461220 1:05 2 OK
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~ILLS
MEETING MINUTES
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MONDAY, NOVEMBER 26, 2001, 7:30 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDERlROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:30 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem.
Absent:
None.
Also present were City Administrator, Joe Lynch; and City Attorney, Jerry Filla.
APPROVAL OF MEETING AGENDA
Mayor Probst noted the revised agenda with the removal of the last two items under new
business.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to adopt the agenda for the November 26, 2001, regular City Council meeting, as
revised. The motion carried unanimously (5-0).
APPROVAL OF MINUTES
A. October 29,2001 Regular Council Meeting
Councilmember Grant requested the following changes to the October 29,2001 Regular Council
Minutes:
1.
On page 6, in the last paragraph, in the first sentence, replace "20" witb "30" and insert
"round" after "four".
2.
On page 9, in the second paragraph, in the first sentence, after "Bethel College", insert
"as an issue".
ARDEN HILLS CITY COUNCIL MEETING MINlJTES
NOVEMBER 26, 2001
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3.
On page 9, in the second paragraph, in the second sentencc, replace "what" with "the type
of development" and insert "to see" before "on the site".
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Councilmember Rem requested the following changes on page 10fthe October 29,2001 Regular
Council Meeting: under Approval of Meeting Agenda, replace "removed" with "moved to the
discussion under Unfinished and New Business" in both sentences.
Mayor Probst requested the following change to the October 29, 2001 Regular Council meeting
minutes: on page 12, in the "build the argument" not "make the argument".
Councilmember Aplikowski moved and Councihnember Rem seconded a motion
to approve the October 29,2001 Regular Council Meeting minutes as corrected
above. The motion carried unanimously (5-0).
MOTION:
A.
B.
CONSENT CALENDAR
C.
D.
E.
Claims and Payroll
Final Payment, Contract Retainage, 2001 North and South Water Tower Maintenance
Project
Trinity Lutheran Church Joint Use Agreement
City Hall Maintenance Contract Approval
2002 Official Meeting Calendar, Approval of City Council and Planning Commission
Meeting Dates
Joint Powers Agreement, City ofRoseville (Technology Services)
Springbrook Financial Software Purchase
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F.
G.
MOTION:
Councilmember Larson moved and Councilmember Grant seconded a motion to
approve the Consent Calendar and authorize execution of all necessary documents
contained therein. The motion carried unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
No public comments were made.
UNFINISHED AND NEW BUSINESS
A. Planning Cases
1. Case #01-22, Beacon Construction, County Road E-2 and Cleveland; Rezoning,
Comprehensive Plan Amendment, Master and Final Planned Unit Development e
Mr. Parrish explained the location of the proposed apartment building. He reviewed the
history of the case. He stated the applicant had facilitated a site visit. He noted that in
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
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addition the applicant had provided a traffic review comparing an apartment development
to an office development that might occur under Neighborhood Business zoning. He
added this review listed 186 trips per day for the apartment use and 294 trips per day for
the office use.
Mr. Parrish reviewed three alternative site plans. He noted alternative two moved the
building to the east and the access to the north. He added this alternative contemplated a
20-foot rear yard setback. He stated the Ramsey County Traffic Engineer had requested
that the access be located as far south on property as possible. He noted he had not done a
comprehensive review of the three alternatives because the application was not received
in time.
Mr. Parrish noted alternative three moved the building to the north and west. He added
the final option had the most significant potential changes. He stated it moved the
building closer to Cleveland Avenue to the west. He noted it called for a reduced setback
of20 feet when the requitement was 40 feet. He added ifthis was a neighborhood
business proj ect, that orientation would meet the code requirement for setbacks. He stated
this alternative put all of the parking to the rear of the building to screen it from
Cleveland Avenue. He noted the first issue was whether the Council wanted the
Comprehensive Plan designation changed. He added to the extent that policy decision is
made, further evaluation of master unit development can be considered.
Councilmember Larson stated the Council has to make a decision based on the proposed
zoning being superior to what the property is currently zoned for. Mr. Parrish concurred.
He reviewed the criteria for warranting a zoning change.
Mayor Probst stated he was not prepared to support the base proposal as submitted. He
noted that fundamentally he thought the site required a building designed for this site. He
added the proposed options moved the proj ect in a way to be more favorable, but he did
not want to negotiate a design from the bench. He stated if the Council was interested in
pursuing an apartment use, he would recommend remanding the case to the Planning
Commission. He noted staff could work with the applicant to resolve some of the issues.
He added the revised plan would go to the Planning Commission and then back to the
Council. He stated it would mean a considerable delay. He noted that if it were not
appropriate to change the Comprehensive Plan designation, then the rezoning would be
unnecessary.
Councilmember Rem stated she was leaning towards a use to minimize the impact the
proj ect had on the site. She noted she was not comfortable with putting in the additional
parking. She added it would result in a dormitory situation. She stated she was not
convinced the city needed to change the zoning on the site. She noted the Council
pursued Neighborhood Business as the zoning in order to have a use that fit in more with
the neighborhood's pedestrian character. She added she would not be interested in
pursuing this case unless there was compelling evidence presented.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26,2001
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Councilmember Larson stated he was also opposed to this development for two reasons.
He noted he did not feel the applicant made a convincing case that the proposed zoning is
superior to the current zoning. He added this did not meet the fundamental standard. He
stated the city has a master plan for Bethel College. He noted this was the first time the
city saw movement from the college off its campus. He added before this should happen,
the Council needed to give a great deal of thought on how Bethel College and the
community would interact. He stated the dormitory nature ofthis building required more
parking than was normal for an apartment. He noted the larger parking lot resulted in
more surface runoff and more engineering problems in fitting the building to that piece of
land.
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Councilmember Grant stated he would like to see the parcel developed. He noted he was
not convinced R-3 was a superior zoning for the parcel. He added he would entertain the
suggestion that tbe case could be presented to the Council. He stated he was concerned
about the parking and the size of building. He noted he was not opposed to its
development as an R-3 style building. He added he was not enamored with any plans, but
believe it could be ironed out with further discussion with staff.
Councilmember Rem stated in clarification that the proposed zoning was R-4.
Mr. Loren Kjersten stated he wanted to respond to the reference that Bethel College's ...
standing was beyond the master plan. He noted the permit states Bethel College is ..
prohibited from non-residential growth beyond its boundaries. He added this is not a
Bethel College project. He stated a business would have more parking required than for a
residential use. He noted this property has been paying a small amount of taxes for many
years and no use has been found for it. He added this use is good for this property. He
stated that on the table is a "get out of jail free card" for the city's encroachment on this
property. He noted he is trying to work with the city to provide an easy solution for
everyone. He added from the standpoint of an economic impact he does not see a better
use. He stated this use would have less traffic than a business use. He noted they thought
they were being creative.
Councilmember Larson stated he thought the master plan of the college does not preclude
this kind of development. He noted he was not suggesting there was a legal impairment.
He added that when Bethel College development starts taking place beyond its boundaries
he thinks there should be some discussion about this issue.
Mr. Kjersten stated they are willing to put an II-year time limit on it. He noted that was
their intent. He added it is not a Bethel College development. He stated it was his
development and Bethel College is the tenant.
Councilmember Larson stated he could not separate the two.
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Mr. Kjersten stated the Bethel College use of the building is relatively short part of the
life of the building.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
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Councilmember Aplikowski stated the issue is whether they want to change the zoning.
She asked that if one of the other institutions came fOlWard and said it wanted to put
housing on that comer, would the Council's response be different. She questioned
whether they wanted an apartment building on that comer or wanted to save it for a
business use.
Councilmember Rem stated since it is a neighborhood business zone, it would be a
smaller business. She noted the zoning has not been in place long enough to see if it was
appropriate. She added she would prefer to see it kept neighborhood business for a longer
time to see what might go in at the site.
Councilmember Aplikowski stated she liked the proposal. She noted an apartment
building was a better choice for the comer then a small business.
Mr. Kjersten stated their original proposal was to do an office building. He noted since
that time office demand has fallen off rapidly. He added this was an opportunity for all of
the parties to have something that does work.
Councilmember Grant stated he was willing to entertain the idea to change it to multi-
family use. He noted was not sure about these particular plans, but he would want to see
something that fits the site aesthetically. He added he does have some issues with the
traffic flow and parking.
Mr. Raymond Kreps, 1676 Chatham Avenue, stated he was a retired general contractor.
He noted he had seen this comer remain for sale for 22 years. He added it was a sore spot
in the City of Arden Hills for looks and tax purposes. He stated he does not see a business
going in there without a double access. He noted he would oppose that. He added he does
not feel there would be a traffic problem. He stated the building is tight but fits in on the
site. He noted this housing would be available to seniors in the summer time. He added
many people look for a summer place, because they go south for the winter. He stated it
was a good choice. He noted they should get that comer developed.
Ms. Jan Bergman, 3790 Brighton Way, stated she had spoken to Mr. Dan Soler the traffic
engineer. She noted she had asked him to review accidents on five sites in this area. She
added there were 30 accidents in the last four years. She stated there were 25 accidents at
E2 on the on and off ramps for 35 W. She noted Mr. Soler thought that was significant.
She added Mr. Soler stated he would be sending a letter to the state Department of Public
Safety recommending lights at the on and off ramps.
Mr. Bob Carlson, 1482 Bussard Court, asked about the encroachment that the developer
alluded to. Mayor Probst responded that some years ago a new lift station was built along
Cleveland Avenue. He stated some property owners wanted to have a lift station built. He
noted some papelWork needed to be done to grant an easement and that papelWork does
not exist. Mr. Carlson stated Bethel College has an II-year lease. He noted it would
behoove the council to see that lease to make sure Bethel College does not have an option
to buy the building at the end of that lease. He added the Federal Highway Department
ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
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has to improve that area by either taking more property or relocating that bridge. He
stated the apartment house would be very close to the access ramp. He noted it was just a
matter of time before they had another problem there.
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Mr. Dave Carlson, 3535 Siems Court, stated he sat on the Planning Commission for 10
years. He noted Bethel College was not in the housing industry. Mr. Carlson added the
developer said he was separating himself from Bethel College. He stated he saw no
difference. He noted Bethel College has a huge campus and has room on that campus to
build. He added they should look at what is happening with St. Thomas. He stated there is
a limit as to how big Bethel College can be. He noted Bethel College needs to face facts
that it can only be so big. He added Bethel College cannot be all things to all people. He
stated he would like to address the north athletic field. He noted it was an accident
waiting to happen. He added it was a mess during construction. He stated there was no
place to walk and someone is going to get hurt. He asked who was going to have to pay
for lights and a crosswalk. He stated it would not be Bethel College.
Ms. Karen Johnson, 3003 New Brighton Road, stated Bethel College has been a real asset
to the community. She stated it was a nice spot for people that want to live in the
country. She noted when the lift station was proposed, all they heard was that it would
bring up the value of their property. She added they were assessed on their taxes for five
years. She stated that at that time they were approached about putting in a lift station. She
asked if the Council really wanted prospective contamination. She stated they did not
want a convenience station. She noted they like all the open area, but something is going
to go in there. She added this is the best thing she has seen proposed.
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Mr. Filla stated that technically the city should address these issues separately. He noted
the Council should first deal with the Comprehensive Plan Amendment. He added that if
the Council does not amend the Comprehensive Plan, it would be a reason to deny the
rezoning. He stated that if the city does not pass the first two, there is no reason to
consider the PUD. He recommended keeping the record straight and discussing the issues
one at a time,
Mr. Filla explained the city has legislative discretion to adopt a Comprehensive Plan. He
stated all the Council would need to say that in the last two or three years nothing
significantly has occurred in this neighborhood to cause the Council to change the
Comprehensive Plan. He noted the Council does not have to worry about any standard
leading to rezoning. He added it was not necessary for anyone to prove that the rezoning
would be better than what is there at present time. He stated that would become a non-
issue. He noted state law requires a resolution to approve or deny this type of action. He
added the motion should be to adopt a resolution as outlined in this case by the City
Attorney.
Councilmember Rem stated her main concern is that this use is too intensive for the site. .
Councilmember Aplikowski stated amending the Comprehensive Plan does not hinge on
this apartment building. She noted if the Council rejects this amendment, it would be
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
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difficult to approve an apartment four months down the road on this site. She added the
main issue is whether they want to change the Comprehensive Plan or not.
Mayor Probst stated he begged to differ with Councilmember Aplikowski's evaluation.
He noted a vote to not amend the Comprehensive Plan was not a vote against housing at
this location forever. He added that if there is a project that is so meritorious that it caused
the Council to rethink neighborhood business zoning, that would be different. He stated
what is before them now does not meet that standard. He noted he was not opposed to
housing. He added the other proposals did not fit the site. He stated it was going to
require some sensitivity to make sure housing would fit into this site.
Councilmember Larson asked if the Council first needed a motion to deny the request to
amend the Comprehensive Plan. Mr. Filla responded that it was important to have the
language of the resolution included in the minutes. He stated the motion could be:
Motion to adopt a resolution to deny a request for a change to the comprehensive plan
designation for this site from neighborhood business to high density residential, which
incorporates the following:
Whereas, Beacon Construction has represented that it is the owner or has the right
to purchase the following described property generally located in the southeast
quadrant of County Road E2 and Cleveland Avenue (Insert legal description "the
Beacon Property"),
Whereas, the Arden Hills Comprehensive Plan Future Land Use Map currently
designates the Beacon Property as neighborhood business
Whereas, the Arden Hills Comprehensive Plan and the designation on the Future
Land Use Map was adopted in 1998,
Whereas, Beacon Construction has requested that the City amend its
Comprehensive Plan Land Use Map for the Beacon Property to high density
residential,
Whereas, the City Council has determined that no substantial changes have
occurred within this section of the City of Arden Hills since the Arden Hills
Comprehensive Plan was amended in 1998 and the Council reaffirms its
legislative determinations from 1998
Whereas, the City Council has determined that Beacon Construction has a
reasonable use of its property if developed in compliance with the City's current
development regulations.
Now, Therefore be it resolved, that the application of Beacon Construction to
amend the Arden Hills Comprehensive Plan by changing the future land use
ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26,2001
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designation for the Beacon Property from neighborhood business to high density
residential is denied.
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Counci1member Grant asked Mr. Parrish to review the possible uses for this property.
Mr. Parrish responded the primary uses would be retail, banks, housing provision as long
as done in conjunction with retail. He stated it is more of a commercial designation. He
noted the setback requirements are less. He added there are provisions for buffering.
Councilmember Grant asked if a video store would qualify. Mr. Parrish responded in the
affirmative. He read the permitted uses.
MOTION:
Councilmember Larson moved and Councilmember Rem seconded a motion to
adopt a resolution incorporating the elements read by the City Attorney. The
motion carried (3-2 Aplikowski and Grant).
Mr. Filla stated there is still an application for rezoning and PUD approval. He noted the
Council should take action on those as well. He added one legal reason for denial of a
rezoning is the zoning requested is not consistent with the Comprehensive Plan.
MOTION:
Councilmember Larson moved and Councilmember Rem seconded a motion to
deny request for rezoning since it is not consistent with the City's Comprehensive
Plan and to deny the Master Plan PUD and Final Plan PUD/Site Plan requests
since they are inconsistent with the current zoning. The motion carried (4-1).
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2. Case #01-27, Tom and Kathy Goserud/Roger Aiken, 4320 and 4360 Hamlinee
Avenue, Preliminary Plat and Variance
Mr. Parrish explained the request before the Council was for a preliminary plat and a
variance to facilitate platting seven lots from two existing lots. He stated the two
existing lots would be retained with existing single-family residences. He noted the
remainder lots would be available for singe-family residential development. He added
the first variance that is being requested is to allow for the use of a private access. He
stated the second variance for lots 2 through 6 is for lot depth variances. He noted the
range in type that is being requested. He added there have been past applications on
these properties. He stated most recently there was a plan for a PUD for 12 detached
townhomes. He noted unresolved issues caused the application to be withdrawn. He
added that with the platting in the surrounding area on the south of MY. Goserud's
property with Karth Lake Second Addition and Karth Lake South there was also
consideration given to these properties in terms of access or potential access. He
reviewed the performance criteria contained in the staff report. He stated there are
some lot depth variances that are being requested. He noted access is the fundamental
issue. He added the subdivision ordinance requires a public dedicated street. He
stated the fire inspector indicated 20 feet of bituminous would be the minimum e
requirement for fire access. He noted the City Engineer indicated that this type of
development would be more appropriately served by a public road. He added that as a
result the Planning Commission did recommend denial with regard to private access.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26,2001
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He stated there was a finding of no hardship on this property. He noted the existing
single family use of the property continues to be a reasonable use of the property. He
reviewed the criteria for a variance.
Mr. Parrish stated there were some previous applications by the applicant. He noted
that there are applications that the applicant did not maintain access on the southern
part of the property adjacent to Karth Lake South Second Addition and Karth Lake
South. He added the allegation is that the property at one time extended back to
Cummings Park and part was sold offto facilitate the developments. He stated
materials supplied by the applicant do reference city actions that provide a basis for
hardship requirements. He noted it referenced similar shared access drives in Arden
Hills. He added most of them listed are lake lots. He stated the development that
occurred around lakes did not meet city standards and predated incorporation or the
current zoning code. He noted most of these are private accesses that serve at most
one additional lot. He added some are flag lots. He stated Amble Road was approved
in 1996. He noted Amble Road is not at the same level as what is proposed. He added
Amble Road was 200 feet and the proposed road is 500 feet. He stated some ofthe
lots on Amble Road had direct access and here the lots do not.
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Mr. Torn Goserud, 4315 Hamlinee Avenue, stated the Council has a letter submitted
with the application. He noted they became residents of Arden Hills in 1970. He
added he did sell some land as part of the Karth Lake South development. He stated
there was an agreement that his remaining property would be provided access. He
noted the final approval by the city did not approve that access. He added street access
was discussed for the second time during development of the Karth Lake Second
Addition. He stated an access was not approved at that time either. He noted these
denials put him in the situation where he is in today. He added they have two large
parcels over three acres that the city allowed to be landlocked. He stated that each of
the lots is 4 to 5 times larger than the surrounding lots. He noted the only access that
could be given to the lots now was through a private driveway. He added whatever
development that evolves must access through Hamlinee A venue. He stated he does
not think any traffic generated would be more than their business during the busy
seasons. He noted the most recent example of a private drive being approved is the
Amble case approved in 1996. He added there was no discussion of hardship at the
Planning Commission meeting. He stated the discussion centered on the private drive
that did not meet city code. He noted Amble case city staff had dictated special
circwnstances existed:
1. There was room for a public street, but it would have made existing homes
nonconforming structures. Other variances would be necessary.
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2. There was a substantial property right to redevelop lots of substantial size. This is
also true in this case.
3. It would provide for public welfare and an adequate turnaround for emergency
vehicles.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
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Mr. Goserud stated that to him the two plats are almost identical. He noted Mr.
Parrish indicated the Amble driveway is shorter. He added Amble Road accesses four
homes and his drive accesses five homes. He stated the Amble case's
recommendation explains a hardship and his case states there is no hardship. He noted
the preliminary plat before the city is just that. He added that a lot of time went into it,
but they are willing to listen to suggestions. He stated he knows they have to work
with Rice Creek Watershed and do engineering work on the site. He thanked the
Council for its review.
Mr. Roger Aiken, 4350 and 4360 Hamlinee A venue, stated the POO never rose to the
level of the Planning Commission. He noted there was an error when they set up the
lot lines. He added he was not aware the road detracted from the property. He stated
he could correct that. He noted their purpose to maximize the number of trees that
would remain on the property. He added he would work to retain the natural grading
on the lots. He stated there is more than adequate slope for any kind of utilities. He
noted the land offers many opportunities for walk-out designs. He added he had
hoped to use a cul-de-sac design to maximize the trees. He stated the wetland area is
shared with another lot platted in 1989. He noted that at that time the Planning
Commission established as condition on the deed, an ordinary high water level. He
added they created a small building area and a swale that empties into another
wetland. He stated that although it landlocked this area, it did provide for future
drainage. He noted a Commissioner had commented that access would be to the west.
He added he was at those meetings and commented that they would be landlocked. He
stated a Rice Creek Watershed permit would be required. He noted his knowledge of
those rules indicates the Watershed would be interested in making sure the total
surface area of the plat did not exceed one acre. He added any substantial drainage
going into a wetland the Watershed liked see done to a 10 to one land ratio. He stated
the topography is such that drainage to the wetland is only for a small area. He noted
the rest of the property drains to the swale. He added the access to Hamline Avenue
was brought up by the Planning Commission. He stated the County required a 25-foot
curb cut. He noted that is also the width here on Amble Road. He added he was open
to suggestions on how to improve this plan. He stated the engineer could not see why
the road was too long if it worked. He noted they have a turnaround. He added the
road itself would be changed a little to protect some trees. He stated a shorter road
would make the driveways longer. He noted he would rather have an association to
make sure that the road was maintained primarily. He added the City Engineer felt an
l8-foot road built to specifications would not present any liability if city takes the
road over.
Ms. Rhonda Mymell, 1284 Amble Road, stated she had safety concerns about the
development. She noted her main concern about Hamlinee Avenue. She noted it was
an extremely busy road. She added there were three roads in only 600 feet. She stated
there was a ton of backup in traffic if cars were turning in and people were trying to
turn there. She noted there was no sidewalk along Hamlinee Avenue. She added there
would be no walking access to the park. She stated she sees that as extremely
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
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dangerous. She noted it would only add to the traffic, which is dangerous there. She
added it would be a road access to five houses. She stated there would be no traffic
except for 4 or 5 houses at the end. She noted the Fire Marshal determined it
inappropriate for emergency vehicles. She added it would also be inappropriate for
School buses and garbage trucks. She stated there is a reason the city has a standard
for roads and lots. She noted the city had excellent planning. She added it was very
appropriate to hold to standards and appropriate street widths. She stated that if the
city approved this, it must approve other ones. She noted there must be a standard.
She added the elevations were a problem. She noted Wyncrest Court is higher than
their homes. She stated they have flooding in their yard. She noted their sump pump
runs a lot. She added the soil is clay so there is no place for water to seep in. She
stated she sees the development as being very detrimental to them. She noted it would
lower the property values. She added she did not see this as a hardship. She stated
Roger was offered a road coming in on Amble Road. She noted he chose for his land
to be landlocked. She added he made the choice. She stated it was a fine piece of
property for a single dwelling.
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Ms. Anna Maravelas, 1274 Amble Road, stated she had many problems with water
coming down the hill. She noted her basement gets flooded and her front yard gets
flooded because it is across from the marsh. She added the neighbor two houses over
indicated her building never flooded until the development was built. She stated she
was very concerned it would make a bad situation worse. She noted the water would
come up from the floor itself.
Mr. Keith Mymell, 1284 Amble Road, displayed pictures of standing water on the
property. He noted the culvert in front of his property. He stated the pond does not
accommodate the amount of water there already. He added he assumed the Council
had all seen the petition that had been signed. He stated they were surprised that
Roger, a Sierra Club member, would generate this plan. He noted that as for a
hardship, the existing land pays less taxes than he does per square foot. He added the
dangers of the access on Hamline Avenue had been mentioned. He stated there are
concerns with the roads being misaligned. He noted he was a landscape architect and
was familiar with this type of thing. He added there is potential here to avoid this type
of situation from happening. He stated there is a potential for greenspace. He noted
the neighbors would like to work with the owners and the city to do something other
than developing this land.
.
Mr. Paul Trovedke stated he lived in the area marked wetland. He noted he was the
last to develop that property in the neighborhood. He added he liked the open space
aspect ofthis property. He stated that if another property was put back in there it
would detract from the value of his property. He noted something built back there
would be expensive to do and would raise his property taxes. He added that at the
end of Amble Road, it is a dead end. He stated he did not think that same size of road
could go onto those properties to accommodate them. He noted the two homeowners
have enjoyed the property for a number of years. He added the hardship would be on
the neighbors that would be left there. He stated these owners plan on moving.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
12
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Mr. Jim Paulet, 1285 Wyncrest Court, stated the City Engineer's report should be
seriously considered. He noted the City Engineer felt the road sbould be designated as
a public road. He added the applicants had stated the development was consistent witb
the neighborhood. He stated that if that were true there would be room for a public
road. He noted Mr. Goserud stated he did not have the opportunity to purchase access
to Wyncrest Court. He added he knew of a neighbor that would dispute that. He
stated that if a hardship was an issue, he thought it should be investigated. He noted
two ofthe homes were existing homes on Amble Road. He added that only two ofthe
homes were a new development. He stated that in terms of hardship, both ofthe
applicants have had an opportunity to develop their sites with access to Amble Road
or Wyncrest Court in the past.
Ms. Diane Gibson, 1297 Wyncrest Court, stated she had nothing to add. She noted she
shared all the concerns about safety and flooding. She added it was her understanding
that both residents had options to have an access.
Ms. Maravelas stated Hamlinee Avenue has really become a war zone to try to get off
onto. She noted none of the streets line up so there is no logical place to put in a stop
light. She added the cars rev up for the ramp so the speeding there is atrocious. She
stated it is way below the standard for a county road.
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Councilmember Larson stated he certainly could not support the concept plan as
proposed given the City Engineer's comments and the comments from the Fire
Department. He noted that at the same time, this area is landlocked. He added that it
was part of the city that could be developed although perhaps not to the intensity
shown here. He stated this configuration is the wrong one. He noted he was not sure
there is a right one. He noted the applicants should be given the opportunity to review
it again. He added if the applicants wish to go forward, it would be worthwhile to
look at it. He stated he lived next to an empty lot for five years and he loved it. He
noted the lot was eventually developed and it was sad. He added it was the owner's
right to develop that property. He stated it was not totally fair to the current property
owners to say they would not develop the land because the neighbors like the open
space there.
Councilmember Aplikowski stated landowners do have certain rights. She noted she
could not support this level of development. She added she was supportive of a
modified plan with a cul-de-sac at the end. She stated she did not think it was a
reasonable response to say the owners had a chance for an access 20 years ago and
that was their only chance. She notes she could understand concerns about the loss of
open space. She added her neighbor built a fence that destroyed her view. She stated
she would like to say go back to the drawing board, She noted she was not against ..
doing something, but this is too much. ...
Councilmember Grant stated he lived in an area with a meadow in the back. He noted
he could relate to some of the comments, but Councilmember Larson expressed it
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
13
well. He added this is a large parcel. He stated if they dropped the density they could
shorten the road and might reduce the costs. He noted he was not prepared to move on
this concept plan. He added he would be open to some type ofrevision. He stated he
shared Councilmember Aplikowski's concerns about the road.
Mayor Probst stated he served on the Planning Commission prior to being on the
Council. He noted it was his recollection that there were options for access. He added
that for reasons not recalled the owners chose not to pursue them. He stated that in
hindsight, the city should have taken action here and identified a paper street for
access to these points. He noted there has been a fairly steadfast attempt to avoid flag
lots. He added they have attempted to avoid private streets. He stated that in the
instances private streets have been approved they have been for one or two properties
only. He noted he had significant concerns about the five lots, their utilities, and the
service of emergency vehicles. He added this neighborhood does have water
problems. He stated the City has had to make a number of corrections. He noted that
too much is trying to happen here. He added he would not support creating this
number of properties on a private street. He stated that in addition to street
corrections, there would also be two driveways. He noted those driveways would need
to come off the street and enforce the idea that it needs to be public.
Councilmember Rem stated her biggest concern was that as presented the maximum
number of lots. She noted there is going to have to be a real street there. She added
she really had misgivings about the street going onto Hamlinee Avenue.
Councilmember Aplikowski stated there are already traffic problems there. She noted
adding five homes would not increase the traffic significantly. She added the traffic
was not a big issue here, but the size of the road was an issue.
Councilmember Grant asked when the applicants could come back with a revised
plan. He questioned whether it would be better to table the matter and let them come
back.
Mr. Parrish stated the zoning ordinance indicates that the applicant can come back in
six months. He noted he would suggest a new application.
Mayor Probst stated if the plan changed substantially the applicants could come in
tomorrow with new fee. He asked about the applicant withdrawing the application.
Mr. Parrish responded if they withdrew the application, anything new would be a new
application.
Councilmember Aplikowski asked the applicants why they wanted to do this. Mr.
Goserud responded it is a large piece of property to maintain. He stated they were
looking for a smaller property in the future for retirement. He noted they would be
selling the property. He added they feel it is a parcel that can be divided.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
14
Councilmember Aplikowski asked if the applicant's desire was strong enough to
come back with another plan. Mr. Goserud responded in the affirmative.
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Mayor Probst stated his strong desire was to see a modified proposal go back through
the planning process and not straight to the Council.
Councilmember Larson stated he would agree with the Mayor. He noted he thinks it
would be the best way to proceed. He added that he hoped that in the process the
developer would try to work with the neighbors.
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to deny request for approval of the plat and request for variances in Planning Case
#01-27 for reasons contained in the staffreport of November 20, 2001, as
recommended by Staff. The motion carried unanimously (5-0).
3. Case #0]-23, City of Arden Hills, Sign Ordinance
Mr. Parrish explained this is the second reading and consideration of final adoption of
the Sign Ordinance. He stated it has elements discussed at the previous work session.
He noted there was a limitation on the exemption for religious symbols. He added
there were also elements for the maintenance and repair of signs.
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Councilmember Larson asked for clarification under Section four in the paragraph
that relates to religious symbols. Mr. Parrish responded the Council could omit the
"public building" language.
Councilmember Larson stated the mention of both types of buildings makes sense. He
suggested the language "religious or other symbols".
Mr. Filla requested further clarification on the reason for the changes. Mr. Parrish
responded there has been some changes in the last couple of years in the regulation of
churches. He stated that in the past there had been a blanket exception for religious
symbols. He noted this section places two restrictions on the exception.
Councilmember Aplikowski asked if this meant no crosses on churches. Mr. Parrish
responded no cross could extend beyond the building.
Councilmember Aplikowski stated this was un-American. She stated she never
intended to affect church steeples.
Councilmember Larson stated the original concern was based on lighting on a
building. He noted the language was to say the city did not want to regulate religious
symbols unless they were nuisances. He added limits were to be set, for the most part, e
it was not to regulate them.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
IS
MOTION:
MOTION:
Mr. Parrish stated if a church or other institution was proposing something that
deviated from the ordinance, they could go though the process for a variance.
Councilmember Aplikowski stated the purpose of the task force was not to eliminate
crosses or steeples, but to regulate logos on the sides of buildings.
Councilmember Grant stated he was not opposed to the illumination of a cross on a
church.
Mayor Probst stated he was comfortable leaving the language "as is" and moving
forward.
Mr. Filla stated there is federal law to preclude a city from discriminating against
religious symbols. He noted he was confused by the need to distinguish between
institutional or public buildings. He added if the city intended "institutional
buildings" to mean churches, the language should just be "church buildings".
Mayor Probst asked if the change should read "religious symbols attached to church
buildings".
Mr. Parrish stated that "institutional" was added to address Bethel College.
Mayor Probst asked why not refer to symbols attached to buildings.
Councilmember Larson stated he was comfortable with deleting "public".
Councilmember Grant asked if a church desired to put a cross above the church would
it have to meet the sign ordinance. Mayor Probst responded yes. He stated it would
not be exempted automatically.
Councilmember Aplikowski stated that other residents have been bothered by lights
and the Council did not have to address the issue. She noted the complaints were
about ground signs and signs on the side ofthe building.
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to extend the meeting time to 10:30 p.m. The motion carried unanimously (5-0).
Mayor Probst stated the language is important to be here. He noted that without it the
ordinance would exempt all religious symbols without going through some process.
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to approve in Case #01-23, the second reading and adoption of Ordinance #333
adopting sign regulations for the City of Arden Hills, subject to deletion of "and
public" in section 4, C, and to approve the Ordinance Summary for Ordinance
#333 as recommended by Staff. The motion carried unanimously (5-0).
ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
16
B.
City Hal1 Construction Project
1. Pay Request #13, Architectural Alliance
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Mr. Lynch explained Pay Request #13. He noted Pay Request #14 is pending further
investigation by staff.
MOTION:
Councilmember Larson moved and Councilmember Grant seconded a motion to
approve Pay Request #13 in the amount of$149,310.63 for Rochon Corporation.
The motion carried unanimously (5-0).
ADMINISTRATOR COMMENTS
None.
COUNCIL COMMENTS
Councilmember Grant stated the Operations and Finance Committee should meet on December
20, 2001. He noted Ramsey County had approved bonding for its jail and maintenance facility.
Councilmember Rem stated the Communications Committee is working on the final draft of the
newsletter. She noted the Restoration Advisory Board for the Arsenal property would be meeting .-
at City Hall on December 3, 200 I. ..
Councilmember Larson stated the Parks, Recreation and Trails Committee would meet
November 27, 200 I. He noted they would continue working on the Comprehensive Park Plan.
He thanked the Public Works Department for the striping on Old Snelling Avenue.
Councilmember Aplikowski stated the Governor has on his desk a resolution regarding smart
growth. She noted it would affect how the cities view redevelopment. She added she would
request staff get a copy of it. She stated it might not affect Arden Hills entirely, but would affect
the undeveloped portion of the city.
Councilmember Aplikowski requested storage for several boxes ofthe Events Committee's
paraphernalia. She stated the Committee was returning many original photographs loaned to the
City for the Anniversary Celebration. She noted she had hoped to use them with the City Hal1
open house. She added the Events Committee had inquired about possible dates for the open
house. She stated the town hall meeting in March might be a good time to do schedule it.
Mayor Probst stated he had thought there would be a presentation at the last worksession by a
potential developer for the TCAAP site. He noted the developer is still interested in making a
presentation. He added they might be prepared to make a presentation at the December
worksession.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
NOVEMBER 26, 2001
17
ADJOURN
MOTION:
Councilmember Larson moved and Councilmember Grant seconded a motion to
adjourn the meeting at 10:08 p.m, The motion carried unanimously (5-0),
Dennis Probst
Mayor
Joe Lynch
City Administrator
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~ILLS
MEETING MINUTES
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MONDAY, DECEMBER 10, 2001, 6:30 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:30p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem.
Absent:
None.
Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; City
Planner, Aaron Parrish; and Interim Public Works Director and Parks & Recreation
Director, Thomas Moore.
APPROVAL OF MEETING AGENDA
Mayor Probst noted the Truth-In- Taxation Hearing was held earlier this evening.
MOTION:
Councilmember Grant moved and Councilmember Rem seconded a motion to
adopt the agenda for the December 10, 2001, regular City Council meeting. The
motion carried unanimously (5-0).
PUBLIC HEARING
Mayor Probst opened the public Hearing at 7:40 p.m.
Mr. Lynch explained the Sheila Stowell memorandum regarding the re-codification ofthe City
Code. He stated staffrecommends that the city adopt the City Code as written and then make
corrections recommended by Councilmember Rem and Mr. Filla. He distributed a simplified
summary ordinance and ordinance adoption format prepared by the City Attorney. He stated the
Fee Resolution refers to specific code violations in the new City Code. He noted the Fee
Schedule has the costs for copies, applications fees, etc.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER 10, 2001
2
Councilmember Rem questioned the timing of the publication of the notice for the public
hearing. Mr. Lynch responded he thought it was published once in November.
.
Mr. Filla asked ifthere was a prior public hearing. He stated that if this was the second hearing of
this type then the public hearing notice would have been satisfied.
Mr. Lynch stated there was not a prior public hearing. He noted they held public meetings at
which this was discussed.
Councilmember Rem stated this might be another reason to wait on this.
Mr. Lynch stated the Council could wait until the Meeting on December 17, 2001.
Mr. Filla noted his recommendation to take final action on this at the next regular council
meeting on December 17, 2001. He added they should allow the people here this evening to give
testimony. He stated they should further allow Council comments to be taken and incorporated in
the version to be discussed at the next Council meeting. He noted the copy of the Ordinance #335
distributed tonight is essentially the same as in Ms. Stowell's memo. He added most of the
appendices would have become chapters in the City Code once the Council has had time to
address them.
Mayor Probst closed the public hearing at 7:48 p.m. as no one wished to appear.
.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to table Agenda Item 8 D to the December 17, 2001 special meeting. The motion
carried unanimously (5-0).
APPROVAL OF MINUTES
A. November 13, 2001 Regular Council Meeting
B. November 14, 2001 Special Council Meeting
C. November 19, 2001 Council Worksession
D. November 19,2001 Closed Executive Session Summary Minutes
Councilmember Grant requested the following changes to the November 14, 2001 Special
Council Meeting Minutes: delete Councilmember Larson from the list present at Roll CalL
Councilmember Grant requested the following change to the November 19, 2001 Council
Worksession meeting: on page 3, fifth paragraph from the bottom, delete" he is concerned".
Councilmember Rem requested the following changes to the November 13, 2001, Regular
Council Meeting Minutes:
I. On page 3, in tbe fifth paragraph, in the second sentence, insert "not" after "would".
.
.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER 10, 2001
1
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2. On page 7, in the second line, delete "have asked her that" and replace with "have
questioned it in Planning Commission meetings".
Councilmember Larson requested the following changes in the November 19, 2001 Council
W orksession Minutes:
1. On page 4, in the third paragraph, in the second sentence, insert "design" after
"everyone's" .
2. On page 5, in the fourth paragraph from the bottom, in the last sentence, insert "other type
of" before "commercial development".
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to approve the November 13, 2001 Regular Council Meeting, the November 14,
2001 Special Council Meeting, the November 19, 2001 Council Worksession
Minutes, as amended, and the November 19,2001 Closed Executive Session
Summary Minutes as presented. The motion carried unanimously (5-0).
CONSENT CALENDAR
A.
B.
C.
Claims and Payroll
2002 Pay Plan and Proposed City Benefit Reimbursement
Regular, Full-Time Employee Status, Office Support Specialists
1. Julie Bateman
2. Jackie Gritz
Res. #01-25, Pot O'Gold Bingo Hall, Annual Premises Permit Renewal
City of Arden Hills Technology Policy, Approval
Annual Election of Non-Waiver for Monetary Limits on Excess Liability Insurance
Coverage
D.
E.
F.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve the Consent Calendar and authorize execution of all necessary
documents contained therein. The motion carried unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
No public comments were made.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER ]0, 2001
4
.
UNFINISHED AND NEW BUSINESS
A. Presbyterian Homes Bond Sale
1. Authorization for Mayor and City Administrator to execute Final
Application Documents
2. Res. #01-23, "Resolution Approving the Issuance and Sale ofthe $5,006,800
Revenue Notes, Series 2001 (Presbyterian Homes Bloomington Care Center,
inc. Project) and Authorizing the Execution of Documents Relating Thereto".
Mr. Lynch explained this is a completion of action item taken earlier in a preliminary form. He
stated a description of the documents to be executed.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to authorize Mayor and City Administrator to execute Pinal Application
Documents, to adopt Resolution #01-23 approving the Issuance and Sale of the
$5,006,800 Revenue Notes, Series 2001 (Presbyterian Homes Bloomington Care
Center, Inc. Project, and to authorize the execution of Documents Related Thereto
as recommended by Staff. The motion carried unanimously (5-0).
B. Planninl! Cases
1.
Case #01-30, Aaron Nelson, County Road D and Cleveland, Master Plan
Planned Unit Development (PUD) Approval; and Final PUD/Site Plan
Approval
.
Mr. Parrish explained this action is a consolidated master and planned unit development with a
8900 square foot office building. He stated this went through a concept planned unit
development approval previously. He noted this is the first project to be evaluated against the
Neighborhood Business Zoning criteria. He added that to the north and to the east there are
existing single family residences. He stated that to the south and to the west there are commercial
developments located in New Brighton and Roseville. He stated the site is currently vacant. He
noted it meets all requirements for lot area, setbacks, etc.
He added that it is over landscaped according to the City Code. He stated it does meet the height
requirements. He noted 35 spaces of parking are required. He added 35 spaces are being
proposed. He stated six of those spaces on the southwest portion of the property would need to be
designated as compact only. He noted the parking setback is proposed to be 17 or 18 feet, which
is a deviation from the code. He added this is a planned unit development so deviations are
permissible without a variance.
He stated the traffic engineer for the County had no major comments, except he wanted the
access to be 26 feet wide. He noted the access is currently 24 feet wide. He added the applicant .
agreed to have a 26-foot opening that tapered down to 24 feet. He stated the Neighbor Business
District intends to minimize the impact on adjacent residential properties. He noted the applicant
has proposed screening in those areas.
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ARDEN HILLS CITY COUNCIL MEETmG MINUTES
DECEMBER 10,2001
5
He described the landscaping. He added the applicant has agreed to provide a 6- foot board on
board fence along the northern property line to provide additional screening. He stated the city
received two letters from residents that expressed some concern about the screening. He noted
the Neighborhood Business zoning district requires 30 foot buffer yard. He added they meet that
on the eastern portion of the property. He stated they meet approximately half of that requirement
on the northern boundary. He noted staff suggested decorative lighting. He added the applicant
has requested two 30- foot square foot signs. He stated this meets the total square footage
requirements, but exceeds the total number of signs permitted.
Mr. Parrish noted before construction a revised drainage and utility plan would need to be
submitted for approval to the City Engineer to take into account some of the drainage issues. He
added the Neighborhood Business District calls for faced brick, stone, glass, or natural wood
product. He stated the applicant has proposed a faced brick or stone for the base material. He
noted the applicant has proposed for the main material to be the higher-grade stucco, which is a
deviation.
He described the sidewalk requirements proposed by the Planning Commission. He stated this is
a gateway property to Arden Hills and the applicant has proposed a sign easement for that
purpose. He noted the applicant agreed to provide a bike rack. He added the Planning
Commission evaluated this plan. He stated there was a unanimous recommendation for approval.
Mr. Steve Nelson stated he had discussed with a concerned resident some additional screening.
He noted they are trying to work this plan into the neighborhood and therefore stepped back the
second floor. He added they feel the acrylic finish would be attractive and durable. He stated they
feel it would be more residential in style.
Councilmember Grant asked about the proposed material since it is not allowed in this type of
district. Mr. Nelson responded it is a very high quality and attractive material utilized in Bear
Path. He stated it was not a flat finish.
Councilmember Grant asked if it was EFIS. Mayor Probst responded it was not EFIS, but a true
acrylic finish.
Mr. Mark Maguire, 2030 Glenn Paul, noted he had a letter from three residents. He stated his
biggest concern is the setback variances for the building and the parking lot. He noted he
understood the city has eased these requirements. He added this needed to be addressed. He
stated he was concerned about the privacy lost due to building having an upper level. He noted
the neighborhood had been there several years. He added he was not opposed to this being
developed, but would like a one story building. He stated that too big of a building resulted in
traffic issues.
He noted there was a lot of water draining in the ditch. He added if it clogged there could be a
serious problem. He stated that has been a problem in the past without the water from this
parking lot. He noted they did not want flooded basements, garages and yards. He stated they
would like to know the impact on the neighborhood from the pollution.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER 10,2001
6
He noted there was an old gas station on the site and pollution in the ground. He added he would
like a good impact study on this to show that the neighborhood would not be impacted. He stated
his concern about lights.
.
Mr. Maguire stated some of the neighbors did not receive a notice. He noted they were concerned
there was not enough time to prepare. He added they had solutions they felt would be acceptable.
He stated they would like to reduce it to a one-story building. He noted they would like an 8-foot
or higher privacy fence. He added the six-foot fence on the property line would in reality be only
4 foot high. He stated the sidewalk would onlybelO feet from the fence that looked into the
property. He noted that if the fence is placed on the retaining wall, they would have an 8 foot
fence. He added he would accept a fence 8 or lO foot hedge on the retaining wall. He stated it
would like pine or cedar so one could not see through it in the wintertime.
He noted he would like the City to require the snow to be removed off site. He added if the snow
is pushed into the ditch, it would be a huge issue. He stated there has already been flooding ofthe
property in the past. He noted he would like to be assured by stipulation that this would not
interfere with their drainage. He added he did not want to be responsible to pay for any drainage
problem crated by this development. He stated he would like to see a pollution impact study and
a light study. He noted he would not like to see any manipulation ofthe site plan. He added he
did not want any open issues or confusion in the end. .
He stated the neighbors did not have enough notice about this project. He noted that over a year
ago, the developer talked to some of the neighbors. He added no one has talked to them in the
last year. He stated the neighbors are very serious about this and hopefully the city would not
take this lightly. He noted they would do whatever they have to do to stop this proj ect. He
thanked the Council for listening. He stated he hoped the developer could come up with
something attractive for the City, but more acceptable to the neighborhood. He noted the City
should not just throwaway the setback requirements.
Mr. Don Ristow, 2033 County Road D, stated he was at the Council meeting a year and a half
ago. He noted there were problems so the Council delayed the project. He added Mr. Nelson did
call him to tell him about the December 5, 2001 meeting. He stated he could not get a substitute
teacher with one-day notice for a class he taught. He noted he has not heard anything for the last
year and a half. He added he assumed that the City had dropped the case.
Mr. Ristow noted that before he bought his house he asked the property owner about building a
Tom Thumb on this site. He added the owner stated they would not build one because of the
contamination underground. He stated his wife talked to somebody from the City before they
bought the house. He noted she was told there was a 1 aO-foot buffer between the house and what
could be built on the site. He stated they knew the woods would not be on their property, but
were told the woods could not be taken down.
.
He noted his house was recently appraised at $160,000. He added he built fire pits, decks and put
a lot of money into the home. He stated with a two story building there it would reduce home
values and eliminate his privacy. He questioned whether he would have any sun in his backyard.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER 10,2001
7
He stated he worked late nights and was concerned about at what time construction would begin
and end. He noted he was concerned about noise and lighting. He added he was concerned about
a possible outdoor break room. He stated he was concerned about going from a 100-foot buffer to
a building 14 feet from his house. He noted the construction would take down everything that
buffers the property.
He added he was not against development. He distributed photographs. He stated that if they had
wanted to buy a home with lots of buildings around it, they would have stayed in St. Paul. He
noted he appreciated the time to speak. He added he was concerned about the ramp going down
next to his bedrooms. He stated he was willing to do whatever it takes to stop this project and get
it better negotiated. He noted he would rather not have it there at all.
Councilmember Larson asked how high the trees were on the property. Mr. Ristow responded
they were 60 feet tall. He stated the trees inside the woods are 100 feet tall. He noted he was
concerned that the developer would be taking half of those trees down.
Councilmember Larson asked if the trees currently block the sunshine. He stated the building
would provide more sunlight. Mr. Ristow responded are enough gaps in the trees to allow
sunlight. He stated they have a pool for the kids. He noted he would like to see an 8 foot fence
from the back of the site to very front.
Mr. Nelson stated his goal is to have it as an office building from 8 to 5 on Monday through
Friday. He noted it is a light use project. He added they did submit a concept plan. He stated it
was always going to be a partial two-story structure. He noted the parking lot was 10 foot off the
north property line. He added it was moved to the south so there was room for some snow
storage on that side.
He stated there is a building across from Mr. Maguire that is two-stories and 37 feet tall. He
noted there are people on the second floor. He added they have already lost some privacy to the
west. He showed a view ofMr. Maguire's backyard. He stated Mr. Maguire has a large garage 24
x 30 behind his home. He noted Mr. Maguire also has a dog kellllel and an icehouse back there.
He added they looked at a scalloped fence with a softer design. He slated they could not do that if
the fence was taller.
He noted he had asked his landscape architect about an 8ft fence. He noted the architect stated a
fence over six feet had a significant amount of engineering problems. He added there was more
area for the wind so they had to beef up the timber. He stated these fences are unattractive. He
noted the Landscape Architect thought that with the trees going in on the north side there should
be sufficient privacy. He added they are using River Birch trees, which are fast growing.
Mr. Nelson explained that when he started the project two years, he met with all the neighbors.
He noted the former owner ofMr. Maguire's home met with him and was in favor of project. He
added the project has not changed except that the building has been pulled back 4 feet. He stated
his civil engineer told him that people have been dumping into the ditch. He noted the
neighborhood would have to find a new outlet for their yard waste. He added that on the east side
as well, people have been dumping timbers, clotheslines, and TV antellllas. He stated it was a
ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER 10, 2001
dumping yard for all the neighbors. He noted they are going to dig out the ditch, regrade it, and
reset it. He added that there is going to be a perforated pipe set in the bottom of the ditch. He
stated it would be covered with river rock over it so that it would be used if needed for drainage.
He noted it would allow water to drain out of that ditch. He added this approach has been used
in these kinds of situations before.
He stated this lot has always been impervious surface. He noted it had been a gas station. He
added the water did drain to the north based on prior design and layout. He stated that if the ditch
has been blocking up that is due in part to being blocked with yard waste. He noted it has a 21-
inch drain. He added there has to be a lot of water to block it.
Mr. Nelson stated the other homes have garages in the back as well. He noted each ofthese
houses have detached garages across the back. He added the parking lot would start 18 feet from
the westerly side and run 81 feet. He stated it went halfway across the neighbor's property. He
noted the neighbor's garage ends up right in the middle of the next door garage. He showed an
illustration. He stated there will also be a masonry stone receptacle that would block the view
from the other parking area. He noted that it is primarily the garage area where the parking area
would be located.
Mr. Nelson noted that with respect to the issues regarding pollution control, they did get closure.
He stated there is contamination in the southwest comer, where there was a pump island. He
noted there is some contamination in the ground water. He added when they build, they would
have an environmental engineer on site from pollution control to test the soil that is removed. He
stated if the removed soil is found to be contaminated they would have to treat it and store it
separate from the uncontaminated soil. He noted they would have to cover the soil and decide
what to do. He added it is his understanding that there is no contamination on the easterly side.
He stated he felt they did not have to do anything there, He noted they would still have the
environmental engineer on site to test it.
Mr. Nelson added that with respect to lighting the property directly to the west throws out more
light. He stated that property almost lights up the whole parking lot. He noted he had questioned
the need for lights at all. He added he was told they needed to have lights in the parking lot
according to the City Code. He stated they had planned on a 14-foot shoebox light because it
would cut off the light from spreading. He noted the city has asked them to use more decorative
lighting so they are looking for a decorative light that would cut off the light the same way. He
added they planned to the light in the parking lot so there would only be one fixture. He stated
then it would not be 35 feet up like what was used across the street.
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Mr. Nelson stated that with respect to notice, he felt bad that Mr. Ristow did not feel that he
received notice. He added when he talked to Mr. Ristow, Mr. Ristow told him the letter had been
received, but put aside and forgotten. He stated he told Mr. Ristow about the Planning
Commission meeting. He noted he offered to meet with Mr. Ristow on several occasions. He
added he told Mr. Ristow he would be at the Planning Commission meeting one half hour early, e
but Mr. Ristow did not come. He stated he tried to meet with Mr. Ristow several other times.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER 10,2001
9
He noted that with respect to keeping the fence 10 feet off the boundary, it would not work with
the plan. He added it would require them to push the snow off into the street, which they would
not want to do. He stated it would not be appropriate. He noted that when it is appropriate they
would need to move snow off this site and they are aware of that.
He added that with respect to hedges 8 to 10 feet, the trees would grow faster than the hedge with
the number of trees they have planned. He stated the ramp that Mr. Ristow talked about was part
of the concept plan. He noted they were going to have grass pavers. He added they would be
concrete with grass growing up between it. He stated it will not be a paved surface. He noted
there would be a catch basin at the bottom to catch the water that TUns down it. He added it was
going to be used occasionally for private use.
He stated they would use the basement for storage. He noted they are placing trees to the east so
that they would not have to trim the neighbor's trees. He added that at the time of the preliminary
concept plan, they did meet with all three of the neighbors. He stated they are talking about a
quality development. He noted that hopefully they would provide a nice attractive building at the
entrance to the community.
Councilmember Larson asked about the fence. Mr. Nelson responded that on the north side there
is a fence and all the trees. He stated Mr. Ristow had asked the landscape architect to have a
green hedge in that comer.
Councilmember Grant stated setbacks has come several times, but in the presentation it appeared
there were no setback issues. Mr. Parrish responded there are no building setbacks or deviations
being requested. He stated there is a parking lot setback of 17 and 18 feet from Country Road D
and Cleveland Avenue, when 20 feet is required. He noted the neighborhood business zoning
district has a buffer yard requirement of 30 feet. He added it is met on the east side, but not on
the north side. He stated it is 14 feet to the north or one half ofthe requirement. He noted that is
measured from the edge of the parking lot.
Councilmember Grant asked if the fence is designed to mitigate the fact that there is a smaller
buffer yard. Mr. Parrish responded that was an accommodation made.
Councilmember Grant asked about the second fence. Mr. Nelson responded there is a dilapidated
fence that would be removed. He stated that in the discussion with the landscape architect, the
architect indicated that a six-foot fence is a standard fence. He noted to increase it to a eight foot
fence would be to almost double the cost. He added that an eight-foot fence is an ugly fence. He
stated there is more screening by trees than by the eight-foot fence. He noted if they have
straight-line winds as they did before, it would blow the fence down. He added they went through
this discussion on the sideline setback with the concept plan. He stated everyone wanted parking
on the west side of the building to buffer Mr. Ristow since his home is very close. He noted the
sidewalk there is a fire exit out of the north side of the building. He added they had to have two
exits from the second floor. He stated the sidewalk would be used for the fire exit.
Councilmember Larson stated that after listening to the presentations and knowing the history of
this property, he is prepared to support the proposal. He noted they have a design that is as
ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER 10, 2001
10
sensitive as they can make it to the restraints that are on that property right now. He added the
builder has proposed landscaping that goes well beyond what the City requires trying to meet the
needs of the neighbors. He stated the number of caliper inches being provided and the amount of
landscaping more than typically required. He noted the plan does not meet the setback on the
north side. He added that with the garages at the back of the lots, the fence and the landscaping, it
is as good as it can be. He stated the developer has been sensitive to the privacy issue ofthe
owners by setting back the second floor. He added a house could be two stories and be more
mvaSlve.
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Councilmember Aplikowski stated she was here two years ago when this was discussed. She
stated she was concerned about people not knowing about this. Mr. Parrish responded staff
followed the standard notification procedure. He stated they also had a list of individuals that did
receive notice. He noted there might be a variety of reasons why they did not see it when it was
received.
Councilmember Aplikowski stated this plan might not be to the neighbor's liking right now. She
noted that when one lives in a regular house, the neighbors could do things that a person does not
like. She added there is no recourse for that either. She stated that for the reasons explained by
Councilmember Larson, she thinks it is a good plan for that comer.
MOTION:
Councilmember Larson moved and Councilmember Rem seconded a motion to
approve the Master Plan Planned Unit Development, and Final Planned Unit
Development/Site Plan, subject to the conditions ofthe Planning Commission.
The motion carried unanimously (5-0).
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2. Case #01-30, Steve Petry, Lake Lane, Front Setback Variance
Mr. Parrish explained the request for a setback variance to the front yard setback in an R-2
zoning District. He stated the requirement is 40 foot and the applicant proposed 30 foot. He noted
the site is currently a vacant lot. He added the applicant proposed an access to Edgewater Street,
which is improved. He stated Lake Lane is unimproved. He noted almost all of the adjacent
properties are single-family residential. He added that to the west is an institutional use by Odd
Fellows. He stated the Planning Commission unanimously recommended approval ofthis
variance based on the five findings outlined in the staffreport. He noted the applicant stated
reason for the variance was to maintain an adequate back yard and to maintain a 40-inch diameter
tree on the property. He added the other properties on Edgewater Street did have 30-foot
setbacks.
Mayor Probst stated it did appear that other homes along Edgewater Street appeared closer than
the 40 feet required.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to approve in Planning Case #01-30 a front yard setback variance, subject to the
findings contained in the staff report. The motion carried unanimously (5-0).
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ARDEN HILLS CITY COUNCIL MEETJNG MINUTES
DECEMBER 10, 2001
11
3.
Case #01-16, City of Arden Hills, Shoreland Ordinance, Introduction and
First Reading of Ordinance No. 334
Mr. Parrish explained this the latest in the City's codification effort. He stated there were no
changes other than the comments by the City Attorney.
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to accept in Planning Case #01-16 the first reading of Ordinance #334, an
Ordinance adopting Shoreland management standards within the City of Arden
Hills. The motion carried unanimously (5-0).
C. 2002 Budget
1. Autborization to Cancel December 17, 2001 Trutb-in-Taxation Continuation
Hearing
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to cancel the December 17, 2001, Truth- in-Taxation Continuation Hearing, as
recommended by staff. The motion carried unanimously (5-0).
D. New City Code of Ordinances
1. Adoption of City Code of Ordinance
2. Ord.#335, "An Ordinance Summary Adopting a New Municipal Code for
tbe City of Arden Hills, MN, Amending, Restating, Revising, Updating,
Codifying and Compiling Certain Ordinances of the City of Arden Hills
Dealing with the Subjects Embraced in the Code of Ordinances, and
Providing Penalties for the Violations of the Code of Ordinances"
3. Res. #01-24, "Adopting a Scbedule of Fees and Charges for Various Services,
License and Permits for tbe City of Arden Hills, MN"
Mr. Lynch explained the City Attorney has found that the League of Minnesota Cities and the
statutes do not require a publication of a public hearing notice for a re-codification. He stated the
city just did a notification for public information and record. He noted there is no 14 or 10 day
requirement.
Mr. Filla stated the statute that set up the City's right to do this re-codification does not require a
public hearing. He noted if the Council intended to adopt parts of the City Code that required
public hearings because of the Land Planning Act, then the City would have to hold a public
hearing. He added the City was not changing the zoning regulations.
Councilmember Grant stated his preference for leaving the matter on the table until the meeting
on December 17, 2001. He noted this would give them more time to go through Councilmember
Rem's and Mr. Filla's recommendations.
Mayor Probst stated there would be a full agenda for the meeting on December 17, 2001.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER 10, 2001
12
Councilmember Rem asked if the City is bound to the recommended changes. Mr. Filla
responded Councilmember Rem's changes would be made before its publication this month. He
stated he did not think the changes were very significant. He noted the administrative staff would
only take a few hours to make the changes.
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E. City Hall
t. Pay Request #14, Rochou Corporation
Mr. Lynch explained the Pay Request #14 for Rochon Corporation for its work on City Hall. He
stated they have checked and double-checked the numbers due to past problems with the pay
requests. He noted Mr. Post has examined the numbers and finds them to be accurate. He added
that after meeting with the architect, staff would make a recommendation to hold up a substantial
amount of money. He stated there has not been much progress in finishing the punch list items.
He noted the city considers some of these items to be either Rochon Corporation's or the
architect's responsibility.
Councilmember Grant asked ifthe Council had seen change order #6 referenced in the letter
from Mr. Vesterholt. Mr. Lynch responded that change order has not been presented to the
Council yet. He stated staff is still verifying the receipt of credits and the accuracy ofthe
numbers.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve Pay Request #4 in the amount of$107,994.81 to Rochon
Corporation, as recommended by staff. The motion carried unanimously (5-0).
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ADMINISTRATOR COMMENTS
Mr. Lynch stated he had no comments.
COUNCIL COMMENTS
Councilmember Grant stated the Operation and Finance Committee would meet December 20,
2001 to continue the discussion on the maintenance facility. He noted he would appreciate an
update on the TCCAP property and the documents authorized to be developed for presentation.
Councilmember Rem stated as a reminder that the Arden Hills year end message is due today.
She noted last Monday the Restoration Advisory Board for arsenal met at City Hall. She added it
was the Board's understanding it would be able to meet at City Hall for the near future.
Councilmember Rem stated she attended the State Human Rights Day Conference last Friday.
She noted there are some timely things going on with human rights issues. She added the
Northwest Youth and Family Service Board would be having its regular monthly meeting on
Thursday. She stated the big topic of conversation is going to be the state of the state's finances. e
She noted the article in the paper this past week that indicated that five of seven grant requests
were turned down. She added this was due to the foundation endowments not making the returns
expected.
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DECEMBER 10, 2001
13
Councilmember Rem noted the interesting letter from the Rice Creek Consulting Engineer on the
local stormwater management plan. She referenced the comment that installing curb, gutter, and
storm sewers did not necessarily have positive effects on the City's water resources. She added
that some things in the plan contradicted some of the recommendations of their Water Quality
Task Force.
Councilmember Larson stated the Parks, Recreation and Trails Committee reviewed the final
review of draft of the Parks and Recreation Plan at its last meting. He noted the Committee
decided to hold a public open house on December 18. 2001 to review the plan. He added the
Committee recommended that the City go forward with some much-needed replacements of the
warming house at Freeway Park and the shelter building at Hazelnut Park. He stated he was not
sure when the replacements would be on the Council's agenda.
Councilmember Larson noted the newspaper article about the Housing Resource Center. He
added he hoped the City would communicate to the newspaper that it is not the Shoreview
Resource Center. He stated there should be credit given to the otber communities supporting the
center.
Councilmember Aplikowski questioned a public hearing the week before Christmas on
something as big as a park plan. She asked how many people would be there. She questioned
what they were thinking.
Mayor Probst reviewed his possible appointments. He stated he was not anticipating any changes
with exception of two. He noted Mr. Sand has been the representative for the Cable Commission
for many, many years. He asked if the Council was comfortable with that. He questioned whether
a Councilmember should sit on the Commission or not. He stated Councilmember Grant is the
alternate. He noted anyone with thoughts on the matter should let him know. He added
Councilmember Rem would be his recommendation for Acting Mayor for the next year. He
stated logic would recommend not moving the appointments around for the Parks, Recreation,
and Trails Committee and the Public Works Committee. He noted both of these committees face
critical junctures on pending projects. He added that he had some recruitment work to do. He
stated the Council did need to have some discussions on the Operations and Finance Committee.
He noted the Chairman, Councilmember Grant and Mr. Moore were the only ones able to make
the last meeting. He added the Council might need to discuss again where it wants to go.
Councilmember Grant stated the Committee needs more members with the amount of work to do
in the coming year. He noted if anyone is aware of a possible candidate, he or she should let him
know.
Councilmember Larson stated Mr. Sands is currently the Chair ofthe Cable Commission. He
noted he was unsure how long the chair term was. He added he was not sure about the
implications ifMr. Sands was not re-appointed.
Mayor Probst stated the combined Chamber is having a grand opening this Thursday. He noted
the State of the Region meeting is this Wednesday at 8:30. He added he would not be able to
ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER 10,2001
14
make the meeting. He stated he also received a mailing for the National Association of
Installation Developers Conference. He noted there is a conference in January on the
development of former military installations. He added the Council might want someone to
attend this conference. He stated another issue would be funding for the public works building,
He noted the Council did not budget for that project. He added the Council needed to discuss
possible funding options. He stated Mr. Lynch had noted the County was looking at proceeding
on a design build format He noted the City cannot do that. He added there are a number of
decisions that need to be made so the Council needs to set aside some time to discuss them. He
stated the 35W Corridor Coalition has established assessment rates. He noted the Council needs
to take formal action on that activity.
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Mr. Lynch explained the options for the City to consider with regard to Ramsey County.
Mayor Probst stated the City should be a full partner with the County. He noted if not there
would be some issues. He asked the Councilmembers to consider it.
Councilmember Larson agreed. He stated ifthe City does not communicate to Ramsey County
the City's expectations, it would be get whatever the County comes up with. He noted that by the
time the City sees the design it would be too late to do anything. He added one concemwould be
that the building be screened appropriately and have a low profile. He stated they did not want to
see usual equipment yards. He noted the City should come up with some general statements .
about what it would like to see.
Mayor Probst stated the City is in a strong position because under the current zoning this would
not be an acceptable use. He noted while the state and federal govenunents could go on their own
without City approval, the County could not. He added it would be better for the City to be a
partner. He stated staff should draft some proposed statements.
Councilmember Grant stated those statements could be ready for the meeting on December 17,
2001. He noted the City could have a joint meeting with the County during one ofthe
worksessions in February. He added it would give the Operations and Finance Committee the
chance to meet prior to the joint meeting. He stated he thought that face to face negotiations on
an ongoing basis would be better.
Councilmember Aplikowski concurred. She stated she thought it might be better if the Council
attends one of the County's meetings.
Councilmember Larson stated the Council should still put something on paper to document the
design issues. He noted there are things about which the County would not be sensitive.
Mayor Probst stated he would like the Council to be active in the selection process of the design
team.
Councilmember Grant agreed that Arden Hills should put together some guiding principals.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER 10, 2001
15
Mayor Probst stated some activities on the arsenal property are heating up. He noted he has met
with the third developer. He added it would be on the agenda at a future worksession. He stated
they have been told the presentation would be limited to 45 minutes or less. He noted they would
have a strong team with a strong presentation. He added the other two parties would like to
schedule time in January. He stated they might need to schedule some special meetings in
January. He noted he hoped they could make a decision in early February as to how they wanted
to proceed. He added that if they wanted to go through an RFP process they could do that. He
stated Mr. Parrish is going to walk the Council through a draft of the package for Representative
McCollum. He noted ifthe Council is comfortable with what it is seeing, then a draft copy could
go to Representative McCollum's staffto see if anything further is needed.
Mr. Lynch stated he met with Mr. Brown and Mr. Panish to discuss the type of package to
prepare. He explained the components of the presentation: a base map showing the current
situation, an aerial photo showing an overlay of the property, a use map with the contamination
areas, the National Guard's proposed acquisition map, the City's proposed acquisition map, and a
composite map showing all the above compressed into one map. He stated there was also
literature surrounding those maps. He noted Mr. Parrish developed a summary history. He added
that he did summary of recent events. He stated the final presentation ends up being a dozen
pages. He noted they have not completed the requested action page. He added they could request
the acquisition ofthe northwest to southwest comer or federal legislation for that property
acquisition. He stated this was an area where Representative McCollum's staff could assist them
with how that could be phrased.
Mayor Probst asked if the City had all these maps electronically now so it could provide
whatever is needed. Mr. Parrish responded they did not have them all now, but would have them
shortly.
Mayor Probst stated they should be clear in their overture to the Congresswoman that the City is
requesting a title transfer to the City ofthe development area.
Councilmember Aplikowski asked about the change in the name of the plan.
Mayor Probst stated they might want to have two separate documents. He noted one would be the
Vento Reutilization Plan and the other would be the City's Comprehensive Plan that follows it.
He added this would show the City has been consistent.
Mr. Parrish stated they have not been able to find the Vento Reutilization Plan with a map of
land uses. He noted they had only been able to find the general principles.
Mayor Probst stated he thought there was a drawing.
Councilmember Larson stated he thought it was important for Representative McCollum to
understand there has been some real continuity.
Mayor Probst stated it is critical to have it. He noted that otherwise the city goes back to the
drawing board. He added it would show the City had been consistent and honorable in its
ARDEN HILLS CITY COUNCIL MEETING MINUTES
DECEMBER 10,2001
16
approach. He stated his recollection was that the city paid for a color drawing. He noted the
drawing was attached to some of the documentation.
Councilmember Aplikowski stated they should include the historical value of the committee
involved and how many entities participated.
Mr. Lynch stated they tried to hit the highlights.
ADJOURN
MOTION:
Councilmember Larson moved and Councilmember Grant seconded a motion to
adjourn the meeting at 10:00 p.m. The motion carried unanimously (5-0).
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, January 14, 2002 at 7:30 p.m. at the Arden Hills
Council Chambers.
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~HILLS
MEETING MINUTES
CITY OF ARDEN HILLS, MINNESOTA
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MONDAY, DECEMBER 17, 2001, 7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, President Dennis Probst called to order the
Economic Development Authority (EDA) meeting at 8:13 p.m.
Staff present included City Administrator, Joe Lynch; City Accountant, Terry Post; Parks
& Recreation and Interim Public Works Director, Tom Moore; Recreation Program
Supervisor, Michelle Olson; City Planner, Aaron Parrish, and Recording Secretary, Julie
Bateman.
APPRO V AL OF MEETING AGENDA
MOTION:
Commissioner Aplikowski moved and Commissioner Rem seconded a motion to
adopt the agenda for the December 17, 2001 meeting ofthe Economic
Development Authority. The motion carried unanimously (5-0).
APPROVAL OF MINUTES
MOTION:
Commissioner Grant moved and Commissioner Aplikowski seconded a motion to
approve the June 25,2001 Special EDA Meeting Minutes. The motion carried
unanimously (5-0).
UNFINISHED AND NEW BUSINESS
A. Adopt 2002 Budl!et
MOTION: Commissioner Larson moved and Commissioner Aplikowski seconded a
motion to approve the 2002 Budget. The motion carried unanimously (5-0).
B.
Tax Increment Financinl! District No.2. Status Update
Post suggested the Council establish business subsidy criteria to prepare for future
development.
ARDEN HILLS CITY COUNCIL EDA MEETING MINUTES
DECEMBER 17,2001
2
ADJOURN
MOTION:
Commissioner Grant moved and Commissioner Rem seconded a motion to
adjourn the meeting at 8:28 p.m. The motion carried unanimously (5-0).
Dennis Probst
Mayor
Joe Lynch
City Administrator
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~~HILLS
MEETING MINUTES
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MONDAY, JANUARY 14,2002,7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst caned to order the regular
City Council meeting at 7:08 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem.
Absent:
Councilmember Gregg Larson.
Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; City
Planner, Aaron Parrish; Interim Public Works Director and Parks & Recreation Director,
Thomas Moore; City Engineer, Greg Brown, BR W; and Recording Secretary, Nancy
Cz'\ikowski.
APPROVAL OF MEETING AGENDA
MOTION:
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to adopt the agenda for the January 14,2002, regular City Council meeting. The
motion carried unanimously (4-0).
APPROVAL OF MINUTES
A. November 26,2001 Regular Council Meeting
B. December 10,2001 Regular Council Meeting
C. December 17,2001 City Council Worksession
D. December 17,2001 EDA Meeting
E. December 17,2001 Special City Council Meeting
F. January 2,2002 Special City Council Meeting
Mr. Lynch requested removal of the November 26, 2001 Regular Council Meeting minutes and
December la, 2001 Regular Council Meeting minutes. He asked that he be given any changes.
Councilmember Rem requested the following change to December 17, 2001 EDA Meeting
minutes: on the last page, the time of adjournment should be changed to 8:28 p.m.
ARDEN HILLS CITY COUNCIL MEETING Mll\'UTES
JANUARY 14, 2002
2
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to approve the December 17,2001 City Council Worksession, the December 17,
2001 EDA Meeting, the December 17, 2001 Special City Council Meeting, and
the January 2,2002 Spccial City Council Meeting minutes as corrected above.
The motion carried unanimously (4-0).
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CONSENT CALENDAR
A. Claims and Payroll
B. Resolution #02-01, Resolution Designating Depositories and Corporate Authorization
C. Resolution #02-02, Resolution Designating Additional Money Market Depositories for
investment Purposes
D. Resolution #02-03, Resolution Designating Brokcrage Firms for Investment In Financial
Instruments Authorized By State Statue Consistent With The City Investment Policy
E. Resolution #02-04, Resolution For Transfer Of Funds By Telephonic Instructions
Councilmember Grant asked about city cell phones. Mr. Post responded the city has 10 Nextel
phones and two other cell phones used by the inspection department.
Councilmember Grant asked about the monthly service fee. Mr. Post responded the Nextel fee is
$34.99 per month. He stated the monthly charge might vary depending on usage.
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Councilmember Grant questioned the purchase of four laser printers. Mr. Post responded the
purchase order is issued directly to the distributor. He stated the City of Rosevine installs the
printers and software. He noted they are replacement printers.
MOTION:
Councilmember Aplikowski moved and Counci1member Grant seconded a motion
to approve the Consent Calendar and authorize execution of all necessary
documents contained therein. The motion carried unanimously (4-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
No public comments were made.
UNFINISHED AND NEW BUSINESS
A. Planning Cases
Case #01-16, Shoreland Ordinance
Mr. Parrish explained this is the second reading of Ordinance 334 City Shoreland Management a
Ordinance. -
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
JANUARY 14,2002
3
MOTION:
Councilmember Grant moved and Councilmember Rem seconded a motion to
approve the second reading and adoption of Ordinance #334, an Ordinance
adopting shoreland management standards within the City of Arden Hills as
recommended by Staff. The motion carried unanimously (4-0).
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to approve the publication of a summary ordinance of the shoreland ordinance for
the City of Arden Hills as recommended by Staff. The motion carried
unanimously (4-0).
B. Resolution #02-05, Resolution of Appreciation to Steve Erickson
Mayor Probst read the Resolution in full. He stated he had the opportunity to appoint Mr.
Erickson to the Planning Commission. He noted Mr. Erickson has served in distinction. He
added it was sad to see Mr. Erickson leave, but understood the reasons behind the decision. He
stated the City Council needs to find some additional persons to serve on the Planning
Commissions. He noted his personal thanks to Mr. Erickson for his service on the Planning
Commission.
MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion
to adopt Resolution No. 02-05 Resolution of Appreciation to Mr. Steve Erickson. The motion
carried unanimously (4-0).
C. Resolution #02-06, Resolution of Appreciation to Warren Pakulski
Councilmember Rem noted Mr. Pakulski's diligence in assisting with the sign ordinance.
Mayor read the Resolution of Appreciation to Warren Pakulski in full. He stated he concurred
with Councilmember Rem's comments. He noted publicly his thanks to Mr. Pakulski.
MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to adopt Resolution No. 02-06 Resolution of Appreciation to Mr. Warren Pakulski. The motion
carried unanimously (4-0).
D. Resolution #02-07, Resolution Approving 621 Foundation Charitable Gambling
Bingo Hall Premises Permit Renewal Application
Mr. Post explained the three items identified that warrants some discussion. He noted staff s
recommendation.
Mayor Probst asked if staffrecommends leaving the 2001 accounting "as is". Mr. Post responded
staffrecommends these rules be complied with during the next 24-month period.
Mr. McCauley stated the have changed the way they make presentations. He noted the
presentations are now made directly out of gambling funds and not out of foundation funds. He
added he would welcome other recommendations.
ARDEN HILLS CITY COUNCIL MEETING Mll\'UTES
JANUARY 14, 2002
4
Councilmember Grant asked if the City intended to review this on an annual or quarterly basis.
Mr. Post responded staff intended to review the compliance at the end of the next two year
period. He stated there are many that choosc not to comply in the interim and spend it in
compliance at the end ofthe period.
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Mayor Probst stated the recourse for non-compliance would be denial of any subsequent
premises permits.
Councilmember Grant stated the record should note the agreement ofthe parties that non-
compliance shall result in a denial of the premises permit.
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to adopt Resolution No. 02-07 conditioned upon applicant willingness to comply
with the requirements of Ordinance No. 318 and properly compute the ten percent
contribution requirement beginning with the December 2001 tax returns fined
with the City. The motion carried wlanimously (4-0).
ADMINISTRATOR COMMENTS
A. Final Payment Arden Manor/Old Highway 10 Project
Mr. Lynch explained the memo from Mr. Brown on the Highway 10 project. He stated there was
about $5,000 in outstanding work to be done. He added the contractor has agreed to forfeit that
amount to wrap up the contract. He stated it was his understanding that it meets an the
requirements of Ramsey County. He added lien waivers have been taken from all subcontractors.
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MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to approve the final payment to for $20,368 conditioned upon the
contractor obtaining all lien waivers from subcontractors and the understanding
this is payment in full. The motion carried unanimously (4-0).
B. Ramsey County Public Works Facility
Mr. Lynch explained the letter to Ramsey County regarding the public works facility. He stated
staff collaborated on the list of concerns. He asked for comments.
Councilmember Rem asked for clarification on the requirements for special attention to the
screening from the boat way on the second page. Mr. Parrish responded screening used within the
civic center zoning district is fairly broadly defined and utilized. He stated it could mean
screening of the building. He noted the concern was more specifically related to the use of the
building. He added a salt pile would be an example.
Mayor Probst stated the letter was well done. He noted he would like to move forward with it. He e
added the City has stated in conversation with Ramsey County officials that it was interested in
participating fully in the process. He stated it is important to get this on the record. He noted the
signature page is intended for all Councilmembers to sign. He added Councilmember Larson is
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
JANUARY 14,2002
5
out of town until January 25,2002. He stated it is important that the action come from the City
Council to carry more weight.
Counci1member Aplikowski stated it is two months too late so let us get it done. She noted the
Mayor and the City Administrator could sign the letter and list the Councilmembers.
Councilmember Grant noted item three under Financial considerations. He added the City of
Arden Hills is making a commitment. He stated the City Council is not aware of how large of
commitment that is.
Mr. Lynch stated this was based on City Councils previous discussions. He noted the City could
stand to the side and not have a way to shape that design. He added the City would then have to
fund an architect to change the drawings. He stated this would be City Council direction to
participate in the process.
Mayor Probst stated the City Council wauts a seat at the table when the consultant is selected. He
suggested the City Administrator or a Councilmember be part of that process.
Councilmember Grant asked for an approximation on the cost. Mayor Probst suggested predesign
services could cost somewhere between one and two percent of the total project cost.
Mayor Probst stated the estimate for the City's piece would be about 3.5 million dollars. He
noted it would be ten percent of two percent.
Mr. Post stated that would be about $60,000.
Mayor Probst stated they did not know if it would be that high or not.
Councilmember Grant asked about the benefit of spending $60,000. Mayor Probst responded this
is the first step in executing the project to build a public works facility.
Councilmember Aplikowski stated the City could not afford to sit back. She noted the cost could
be in the tens of thousands. She added if the city does not come in to the project with a financial
commitment, the city would not be part of the design process. She stated ifthe City does not do a
project with the County, it does not a location for the public works facility. She noted if the City
is not part of design process it would not be satisfied with the outcome.
Mayor Probst stated some of the recommended outcome would include discussion of separate
structures on a campus development sharing those things that could be shared. He noted that if
that were the outcome the city would want to revisit sharing the design build concept.
Councilmember Grant stated his concern that it commits the city to participate financially and
council was not previously advised as to how much is being requested.
Mayor Probst stated it is a fair concern, but at this point in project, they need to decide whether
they are going to participate or not. He noted that in order to participate in the design, the City
ARDEN HILLS CITY COUNCIL MEETING MINUTES
JANUARY 14,2002
6
would have to participate financially_ He added they did not kuow what that dollar amount would
be. He stated staffkuows that amount staff would have to bring it back for approval to the City
Council.
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Councilmember Rem asked for some assurance on what the City was committing. Mr. Parrish
responded the financial considerations have been made in a broad statement to increase the
comfort leve1. He read the statement. He stated if the City was not comfortable later with the
amount required for design build, it could back off the project.
Mayor Probst stated one reason to avoid a dollar amount at this point was that it created a target
to come back to. He noted the intention of the letter is to say they would contribute financially.
He added they do not have a choice. He stated if they take out the commitment, the City would
not be a player. He noted he was comfortable with submitting a letter and then seeing how the
negotiations would play out. He added since the City has a place at the table, it would be able to
somewhat control that.
Councilmember Rem stated her concern about what they would be spending as the process goes
on and other players become involved.
Mayor Probst stated the fundamental purpose of the letter was not to encumber the City
financially. He noted it is broad enough to allow the City room to negotiate. He added it is
specific enough to let the County kuow not to allow the consultant to take off in a certain way
without considering the City's issues.
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Councilmember Aplikowski stated the City needs to be involved with the design process. She
noted if the City builds its own facility, it would put money into the design process.
Councihnember Rem stated she agreed that they would have more control if they were part of the
planning process.
Mayor Probst asked if the City Council wished to approve the proposed letter and directed it be
submitted under the Mayor's and the City Administrator's signature.
Councilmember Aplikowski stated the Councilmember names should be copied so the County
kuows they are all on board.
Councilmember Grant stated that as Councilmembers they might view this as their participation
in the project. He noted they could also view it as input into a facility that will be here within the
City. He added they also want it to work well since it is on a major highway in the area. He stated
that it is not just the City's facility they are concerned about.
Mayor Probst concurred.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
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7
MOTION:
Counci1member Aplikowski moved and Councilmember Rem seconded a motion
to approve the letter and direct it be sent to Ramsey County with the following: a
copy to Commissioner Bennett, a signature line for the Mayor and the City
Administrator, and noting the names of the City Councilmembers. The motion
carried unanimously (4-0).
C. Miscellaneous
Mr. Lynch explained he was trying in graphical form to represent what the Governor's proposal
as to further cuts in the City's funding. He noted that at this point it was just a proposal.
Mayor Probst asked if the City had $12,000 at risk. Mr. Post responded that in regards to 2002,
the specific line item to be eliminated is a revenue source in the general fund for $11,700. He
stated that approximately $ 32,000 related to the reduction in state credit aid. He noted that if the
proposal is adopted, the tax levy receipts would be reduced accordingly.
Councilmember Aplikowski stated amounts for Shoreview and North Oaks has not been listed.
Mr. Post responded that Mr. Peterson, who prepared the list, was trying to get something out
quickly. He stated Mr. Peterson might not have all cities listed that are members.
Mr. Lynch noted the 35W Corridor Coalition's transportation summary is available.
Mayor Probst stated that information is being used to develop a work plan and legislative agenda.
COUNCIL COMMENTS
Councilmember Grant stated he was appointed as liaison to the Maintenance Facility Task Force.
He noted however, that there were no appointees to the task force. He added the Arden Hills
Ordinance states those appointments would be made by the Mayor. He stated the Mayor needs to
designate a chairperson. He requested that the Mayor appoint the remaining members and pick a
Chair. He stated the chair could call a meeting.
Mayor Probst stated he hopes the Councilmembers could offer some names for this task force.
He noted he does have one person who was a former committee member and who would be
interested. He added he would see what he could do by the next City Council meeting.
Councilmember Aplikowski stated that at a past meeting there were names on big sheets of paper
of people who had expressed interests. She noted one of the public works employees might have
some comments on that task force.
Councilmember Grant stated the format of agenda has changed. He noted it used to list the City's
meetings for the month. He added it was helpful. He asked ifit would be on future agendas. Mr.
Lynch responded in the affirmative.
Councilmember Rem stated the lists were very helpful. She concurred with the request for their
return.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
JANUARY 14,2002
8
Councilmember Aplikowski stated that even two months would be helpful.
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Councilmember Grant stated that in the letter sent to Colonel Lord, the City expressed its view of
having vehicles moved on the TCAAP property to an area not visible from City Hall. He noted
he did not feel the tone of the letter was appropriate. He added he wanted to express publicly
admiration for the Army National Guard. He stated he appreciated their assistance in the city
obtaining this property. He noted it was not appropriate to state the vehicles should be moved
because they could be seen from City Hall.
Mayor Probst stated there have been several conversations with Colonel Lord and his
predecessors. He noted it is not the greatest front door to Arden Hills. He added the Reserve had
indicated that it had never been told formally to move the vehicles. He stated this letter is
intended to formally make such a request. He noted he also admired the National Guard's
assistance.
Councilmember Grant stated he would like to sec the vehicles moved, but did not like the tone of
the letter concerning them being visible from city hall as the reason. He noted the request should
have been from the perspective of the City and not from the view from City Hall. He added that
he personally does not share this perspective.
Councilmember Rem stated she would have done the letter differently. She noted her concern
that if the letter was done as a follow up to previous conversations that could have been stated in
the letter. She added the City wants the National Guard to cooperate in a number of things. She
stated the view from City Hall would have been the last reason on her list. She noted a better
approach would have been that they had received calls from residents regarding the view from
the highway.
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Councilmember Rem stated she had received a call last week from a resident south of Perry Park.
She noted the resident had been out of the county for a few months. She added the resident had
read in the Pioneer Press that the City was interested in taking the resident's property to be part
of Ferry Park. She stated the resident was very concerned. She noted it would be tactful on the
city's part to contact people personally carly in the process. She added a couple other properties
had been in this situation. She stated it is good for city the city to be proactive. She noted the
resident, Mr. Martin, stated he had sent letter to Mr. Moore today. She added she would like to
see a copy of Mr. Martin's letter. She stated Mr. Martin wrote the letter to get some things in
writing between him and the City. She noted he hoped to receive something back from the City
noting the implications for his property. She added he was not adverse to the plans necessarily,
but would like to talk about it first.
Mayor Probst stated the City must be a little careful about committing to inform people ahead of
time. He noted this was a group of residents in the community brainstorming about what they
would like to do. He added there was no timeline or decisions from the City. He stated this was
similar to the Presbyterian Homes issue. He noted the City Council needs to be careful about how e
many processes it puts on these groups. He added they might kill the brainstorming. He stated it
was logical to consider the property, but there are no funds and no master plan in place.
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JANUARY 14, 2002
9
Councilmember Rem stated there is a draft master plan that is out there for the public_ She noted
that in talking to Mr. Moore today, he said there were three residential properties affected by that
plan. She added that if just a few specific properties were affected, it would not be out of line to
contact them. She stated they would either spend time up front getting information out or spend
at least that amount of time putting out the fire. She noted the City Council should probably
discuss this issue again at some point. She added there is a master plan in draft form.
Councilmember Rem stated the City Council had agreed to meet at 7:00 p.m. provided it was not
prohibited by ordinance. She noted that ifthe Council wanted to change the ordinance it could.
She addcd they had recently adopted the ordinance with a start time of7:30 p.m. under
recodificaiton. She stated it seems that they should stand by it.
Mayor Probst stated that unless there are concerns, he would like to move forward on changing
the ordinance. He noted he would like it to be set up so start time would be a City Council policy
and not a specific time. He added it is relatively a trivial matter.
Councilmember Rem stated Mr. Filla had pointed out in his letter that the language was very
restrictive.
Mayor Probst stated if they desired that flexibility, they could direct staff to make those
modifications.
Councilmember Rem stated it makes complete sense to have that flexibility. She noted the City
Attorney had suggested it. She added there should be public notice in advance of a change in the
meeting time.
Councilmember Grant stated it is important to follow the ordinances. He noted they expect others
to do so. He added since that is how the ordinance is written, they should meet at 7:30 p.m. until
they change the ordinance. He stated he approves of changing the ordinance.
Councilmember Aplikowski stated it used to be that people had a family supper and then went
out. She noted 7:30 p.m. was considered an early start time. She added it was hard for her to be
too concerned about this issue. She stated it should be changed to be flexible. She noted they
should let the public know, but does not feel anyone cares ifthe meeting starts at 7:00 p.m. or
7:30 p.m.
Mayor Probst directed staff to speak to Mr. Filla regarding the appropriate language.
Councilmember Aplikowski stated that concerning moving the jeeps and trucks she has been at
City Hall during daytime meetings when people discussed being able to see the vehicles. She
noted when her kids were little they loved watching the jeeps coming and going. She added that
if their car got into a caravan, the kids were in heaven. She stated she did not have the same
feeling about the vehicles. She noted it is a different look from City Hall than from the highway.
ARDEN HILLS CITY COUNCIL MEETING Mll\lJTES
JANUARY 14,2002
10
Councilmember Aplikowski asked if there was some way the City Council could determine a
date for the town hall meeting so they could schedule a dedication for City Hall. She asked about
the Day in the Park date. Mr. Moore responded it was scheduled for June 22, 2002.
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Councilmember Aplikowski stated the City Council should determine whether the dedication
would be the same date as the town meeting. She noted she suggests the second Saturday after
Easter as a possible date.
Mayor Probst stated they should proceed. He noted he would like to do it in combination with the
town hall meeting. He added that in April they should be able to accommodate the parking here.
He stated he was happy with the suggested date.
Councilmember Rem stated it would not work for her.
Councilmember Aplikowski suggested April 20, 2002. Counci1members Rem and Grant
concurred.
Mayor Probst stated the city has a deadline to get comments in about the redistricting. He noted
he was curious to see if anyone has accessed the website. He added he would appreciate staff
review of the proposal. He stated they would not be concerned in there was to be no change
affecting Arden Hills. e
Councilmember Aplikowski stated there was a movement by one political party to move Arden
Hills over to the New Brighton area.
Mayor Probst stated everything he had seen had been about the congressional district. He noted
this area was a bullseye where all the machinations are going on.
Mayor Probst stated the Fire Department is requesting advancing a vehicle purchase. He noted a
suggestion to wait for Councilmember Larson's return. He added staff should look at the request.
He stated they had a sinking fund for such capital improvements. He noted that if the money is
there he would prefer to do it this year. He added he would like to have the information necessary
to have that discussion.
Mayor Probst stated Councilmember Rem, Mr. Lynch, and himself participated in a meeting with
Senator Wellstone, Representative McCollum, Congressman Sabo and others on the arsenal
property. He noted it was a forthright and good discussion. He added he thought he was quite
clear and direct as to the city's interest. He stated it remains his impression that an opportnnity
exists to move things along. He noted that with the exception of the Army Reserve the other
parties are on track. He added a local point of contact is missing. He suggested that it should be
the City of Arden Hills. He stated all of parties should decide on the path and go back to
congressional delegation. He noted he learned some things that the Army National Guard has in ...
the works. He asked for a specific consensus that they wanted to continue and put themselves in ,.,
the lead position as this matter goes forward. He stated the City would then continue to do those
things necessary to forward this activity. He noted he was approached by the Mayor of New
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
JANUARY] 4, 2002
11
Brighton. He added he is trying to put together some information for the congressional delegation
to take up while they are in Washington.
Mayor Probst stated the two developers he thought were interested have not made contact with
Mr. Lynch. He noted another party has been in contact. He added Mills Corporation has
contacted him about another strategy. He stated he would like them to take a specific position on
moving forward with one party no later than next month. He noted there should be some
agreement. He added he would like it as an agenda item at the worksession. He stated other
parties are interested in this property. He noted that if they did not move forward other things
would happen that could jeopardize their development of the property.
Councilmember Grant asked about the Mills Corporation. He stated that at a previous meeting
there was some consensus to not move forward with Mills Corporation. Mayor Probst responded
his recollection was that they were not interested in that approach, but chose to seek other
possible partners. He stated that clearly his impression is that given their options it seems
unlikely Mills Corporation would be the preferred choice.
Councilmember Aplikowski stated she also felt the Mills Corporation was not as good of a
choice as the second developer. She noted it never hurts to hear what they have to say. She added
they do not need another Mall of America in the northern suburbs, but more retail may be
possible. She stated Centex seemed to have a more realistic approach. She noted she did not have
a problem with the Mayor being the point person.
Mayor Probst stated he is convinced that the Washington delegation is prepared to help them go
down this path. He noted that ifthey do not take control of the situation they would see some
federal entities start to cherry pick. He added he thinks they would have the support of the
surrounding communities. He stated there might even have broader support than just the four
surrounding cities.
Councilmember Rem stated it would be helpful to have a map showing the areas not be claimed
by the National Guard or the Army Reserve. Mr. Parrish responded the composite map is a pretty
busy map. He stated one could see what areas the city would like to acquire and the areas for the
National Guard. He noted they had the Minnesota National Guard acquisition map.
Councilmember Rem stated that perhaps they should have maps of the best case scenario and the
worst case scenario.
Mayor Probst stated he thought the National Guard has been true to the Vento drawing. He noted
it appeared that the acreage was up. He added all the differences are along the interior boundary.
He stated there are certainly going to be more discussions about how exactly that should be laid
out. He noted it is critical to make a decision to attempt to take control of what is happening. He
added that he hoped they could convince the Washington delegation to request this with the help
of the other communities.
Councilmember Aplikowski stated she does think they have a choice. She noted her concern they
did not have the staff available to do all that is necessary. She added she thought they as a City
ARDEN HILLS CITY COUNCIL MEETING MINUTES
JANUARY 14,2002
12
Council had decided they wanted to be lead people and were willing to do what was necessary to
accomplish that.
Councilmember Grant stated there have been a nwnber of developers that have approached the
City. He noted the City Council has not brought all of them in. He added he encourages them to
do that so they can bring a developer on board to help facilitate some things they want to
accomplish. He stated Councilmember Aplikowski raised a good point that they were currently
short staffed.
Mayor Probst concurred.
ADJOURN
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to adjourn the regular meeting to an executive session at 8:46 p.m. The motion
carried unanimously (4-0).
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, January 28, 2001 at 7 :30 p.m. at the Arden Hills
City Council Chambers.
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 01128/02 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING (OIlI4/02)
2064 2
20643
20644
20645
20646
20647
20648
20649
20650
20651
01114/02
01115/02
01/18/02
01/1S/02
01/18/02
01/18/02
01/22/02
01/22/02
01/22/02
01/22/02
,AMMNt'
Affini Plus Federal Credit Union
Stanton Grou
:MN State Treasurer
Internal Revenue Service
Health Partners
Lea e ofMN Cities Ins Trust
leMA Retirement Trust-457
Postmaster-St. Paul
Lido Cafe
Gritz, Jackie
Subtotal- Paid Claims
4,675.56
1,500.00
1,975.55
1.59
576.11
1,372.00
2.071.60
250.00
162.11
44.97
12,629.49 I
Second Janua Pa 011
Medical Reimbursement 01/04/02
BId Permit Surchar e 4 01
4 01 FICA
Dental Insurance- Pebrua
2001 Insurance Claims Deductible
Second J anua Pa 011
First Class/Standard Presort Pees 2002
Dinner for Meetin 1/25/02
Council Worksession 1/22/02
Note: Checks for unpaid claims totaling $181,167.40 were mailed on January 15, 2002
after approval at the January 14, 2002 Council Meeting. They were check numbers
20592 -2064!. This sequence corresponds to unpaid temporary numbers TOl - T50.
Check numbers 20590 - 20591 were used for alignment.
Paid Claims From Above -
12,629.49
Add Unpaid Claims, Page 3 of 3 -
91.084.24
Tolal Accounts Payable Claims
for Council Approval, 01128/02-
103,713.73
PAGE10F3
"''''Y,~=U"''pI~.bl<loJ.irro;l
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 01/28/02 COUNCIL MEETING
PAGE20F3
UNPAID CLAIMS REGISTER:
; :TEM:P:#:: '!: ::c:l(bAti'::: ..,.....,.....,.:1.. :AMOl.iNT::: ,.,,,,,..., ,'"
Tl 01/29/02 Abdo, Eick & Meyers 1,500.00 Audit Sen!jces YE 12/31/01
T2 01/29/02 Aid Electric Cornoration 967.02 Lift # ll-Renair
T3 01/29/02 American Fire & Safety 137.60 Demo & Annual Insoection
T4 01/29102 American Flatmole & Flap Co. 21S.lI 12\ F1aQs-CilV Hall
T5 01/29/02 Aramark Uniform Service 29.75 CH-Rup Service~1114!02
T6 .01/29/02 BFI of:MN, Ioe 187.20 Waste Removal-Januarv
T7 01/29102 Boyer Ford Trucks, Inc. 2.24 Brake Bolt #1 07
TS 01/29102 Braun lntcltec Cornoration 424.50 Construction Testinl!-El1\!ineerinl!
T9 01129102 CenturY Fence Co. 1,945.00 Add 3 Strand Barbed Wire to City Hall Fence
TIO 01/29102 Corporate Express 744.40 Office Sunnlies/Conv Paner
TlI 01/29102 Davies Water EquiD Co. 651.27 Lug Renalr Clamns
T12 01/29102 Fire Marshals Association of"MN 35.00 FMAM Membershio 2002
T13 01/29102 Fra-Dor Black Dirt 31.99 Black Dirt
T14 01/29/02 Frattallone's Hardware 127.80 Januarv Purchases
T15 01/29/02 Gopher State One-Call 29.45 Deeember Service
T16 01/29102 Grainger, Inc. 224.58 Misc ShonlBldp' Sunnlies
T17 01/29/02 Grudnoske, Chervl 319.50 Reimb for Damaged PlanuDirt (Old Hwv 10)
TIS 01/29102 Ikon Office Solutions 131.34 Renair PW Cooier
T19 01/29102 Kath Auto Parts 441.09 J anuarv Purchases
T20 01/29/02 Lake Johanna Volunteer Fire Dept 24,116.00 Bav Door Modifications-Sta. No. 1 12001 CIP)
T21 01/29/02 Lillie Suburban Newspapers 223.65 Le .al Notices-Noy/Dee
T22 01/29102 Lawrence, Marv 56.00 Refund-KnittinD/Crochet
T23 01/29/02 Met Council Environmental Services 45,505.90 Feb Sewer Charge
T24 01/29/02 MN Dept of Human RiQhts 125.00 Human Rights Conf-Rem
T25 01/29102 Moore, Thomas 82.12 Mileap"e Reimbursement
T26 01/29102 Norm's Tire Sales, inc. 353.65 Tire#16
T27 01/29/02 North Metro Inspections 1.326.40 Dec Electrical Insnections
T2S 01/29/02 Office Depot 40.98 Office Sunnlies
T29 01/29/02 Parrish, Aaron 118.62 TCAAP Map Planning
T30 01/29/02 Peterson, Fram & Berl!tnan 4,405.31 December Legal Fees
Tll 01/29/02 Pioneer Press 78.00 M-F Newsnaner Subscrintion 2002
Tl2 01/29102 Post, Terrance 47.49 MileaDe/Exnense Reimbursement
T33 01/29/02 Pro-Tee Design, Inc. 125.00 See System Renair
T34 01/29102 Ramsey County 618.02 Fuel Purchases
T35 01/29/02 Sam's Club 298.14 Conference Room Refrigerators
Tl6 01/29102 Stanton Groun 100.00 FSA Admin Fees-Dee
T37 01/29102 Tareet Stores 6S.92 Art Materials
II 1'otal- UODaid Claims --- 85,837.04 II
.."dyi"""""t'po,..bl<;cl.i"~l
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CITY OF ARDEI\' HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 01/28/02 COUNCIL MEETING
UNPAID CLAIMS REGISTER:
::TEMP#:" :CI(~,J)A~E::'
T38
T39
T40
T41
01/29/02
01/29102
01/29/02
01/29/02
::::;A~OVNT:::
TimeSaver Off~Site Secretarial
Universi of Minnesota
URSIBRW
West Weld
201.25
75.00
4,883.14
87.81
Subtotal, Page 3 of 3 -
Pa e 20f3 Broll ht Forward-
Total Unpaid Claims
5.247.20
85,837.04
91,084.24 I
Rec Sec-CC-12110101
As halt Worksho -Moore
November En "neerin Fees
Sho Materials
PAGE30F3
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~~HILLS
MEMORANDUM
TO: Mayor and City Council
FROM: Joe Lynch, City Administrato
SUBJECT: 2002 Recreation Program Budget
DATE: January 22,2002
CC: Tom Moore, Michelle Olson, Terry Post
BACKGROUND:
As a follow up to the City Council worksession of January 22,2002, staff would like to reflect
the discussion and direction given to return with an option for the City Council to consider for
adoption of the 2002 Recreation Program budget.
The previously identified Skyhawks program that would be reinstated was overstated in that the
Recreation staff had previously identified the elimination of Skyhawks instruction from the
budget. The expense additions and revenue additions had already included the elimination of
Skyhawks instructions.
The following option returns track, summer playgrounds, special events (spring break trips,
winter break trips), and restores the production of the Recreation Program brochure to a minimal
level for 2002.
Expense additions
Revenue additions
Additional deficit in 2002:
$34,166
$19,000
$14666
Staff offers the following option for the 2002 Recreation Program budget.
Option D
Price increase of 5% recreation programs and services in 2002
$3,000
One year change in charitable gambling funding percentage
based on an income of$70,000 (70/30)
$8,750
Newsletter reduction from 3 issues to 2 (1 fall/winter and 1 spring/summer)
$5,000
Total
$16750
2002 Recreation Program Budget
January 25, 2002
Page 2
The identified option can cover the additional deficit in 2002 with the return of the
aforementioned programs and services. Yet to be discussed and determined by the City Council
is the CIP items previously mentioned by Councilmember Larson. Those are the warming houses
at Cmnmings Park and Valentine Park, which combined were an estimated cost of$180,000.
Also, we need to discuss how to handle the anticipated increased deficit in recreation program
budgeting for 2003 and beyond.
RECOMMENDATION
Staff recommends that City Council adopt Option D for dealing with the 2002 Recreation
Program budget deficit.
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~~HILLS
MEMORANDUM
TO: Mayor and City Council
FROM: Joe Lynch, City Administrator
SUBJECT: Rochon Corporation Pay Request # 16
DATE: January 24,2002
Staff and Architectural Alliance has reviewed pay request#15 and #16 submitted by Rochon
Corporation. Both have found them to be accurate and complete.
RECOMMENDATION
Staff recommends City Council approve pay request #15 and #16 from Rochon Corporation in
the amount of$49,830.96.
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AHLH1HnURAlALLlANCE
\~ RJ~~T~?~T\)t~:TS'~;
Janua>y 2, 2002
il\~\ (; 4 2D02
vi .. <
4co eLl F-;-C N A v:: N U E SOUTH
CITY OF AF\Ut::r~ r-ULLS I
MINI'JEAPOLIS, MINrJESOTA 55403.328~
Mr. .Ioe Lynch - City Administrator
Arden Hills City Hall
1245 West Highway 96
Arden Hills, MN 551 ]2-5794
TE _E PH 0 N E 16121 871 "5703
FAX! 612) 871.7212
Re: Arden Hills Cily Hall
Payment Application Number 15
Comm. No. 1997149
Dear .Ioe:
We have reviewed Rochon Corporation's Application and Certificate for Payment No]5 for the Arden Hills City
Hall Project. We have visited the site and find that the percentages for work completed is correct. This
payment application does not include Change Order Number Six, as it had not yet been approved at the time
the apptication was originally submitted. This pay application covers the period ending November 30,200 I.
The percentage of the contract amount applied for is 99.19% (minus a 5% retainage of $152.826.53). We
recommend payment in the amount of $42,506_08. I have enclosed a spreadsheet that summarizes payments
to date for your reference. Please caU me if you have any questions.
Sincerely,
1
,f/' Ii,' f [
;/ '" 1 "d I' / i'
I t~ ~~ L{t~~Uji /L
PETER VESTERHOLT
Principal
Cc
Bill Hays - Rochon Corporation, Jeanne Sterner, file
2 copies of Payment Application. spreadsheets
Enclosure:
1997149 \6-CA\Pay Appllcations\PAYAPP15.DOC
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WAIVER OF CONSTRUCTION LIEN, PAYMENT
BOND AND LIEN FUNDS
December 1, 2001
For good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and
releases any and all (a) rights and claims for a construction or other lien on land and buildings being
constructed, altered, erected or repaired and to the appurtenances thereunto, (b) rights and claims on any
payment boud(s) fumished in conjunction with said construction, alteration, erection or repair, and (c)
rights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor
therefor. The property covered by this waiver is owned by the City of Arden Hills (owner), is located at
1245 West Hivhwav 96 Arden Hills. MN is described as Arden Hills Citv Hall and this waiver pertains to
a portion of the work to be performed by Rochon COI:poration (prime contractor).
This waiver covers all labor, material and supplies for construction, alteration, erection, and repairs
furnished by the undersigned under a contract with City of Arden Hills through the date of this waiver in
the amount of FORTY TWO THOUSAND FIVE HUNDRED SIX AND 081100 Dollars ($42 506.08)
.
This lien waiver is not valid until the amount listed above has been received.
J..A/'<"'-"I'/'^,,^^^'~.
'\~' . L ,~,~c'2HARDT ~
r:;~ ~~c,,:,::,' r'~='Llt:; - l/,INNESOTA
',~-'-,; ... 05
'\t9"y CO".,,,. C'p"" Jan. 01. 20 l
~~'- ~ (tSu~$'
/
By
Contractor Waiver Form
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APPLICATION AND CERTIFICATE FOR PAYMENT ISUBsrlTUTE AlA DOCUMENr G702)
TO !OWNER): City of Arden Hills
4354 West Round Lake Rd
Arden Hills, MN 55112-5794
PROJECT: Arden Hills City Hall
1245 West Highway 96
Arden Hills, MN 56112
FROM (CONTRACTORl: Rochon Corporation
3650 Annapolis lane North, Suite 101
Plymouth, MN 55447
PAGE ONE OF 2 PAGES
APPLICATION NO:
15
PERIOD TO:
3D-Nov-Ol
VIA lARCHITECT): Architectural Allial\cQ
400 Clifton Avenue S.
Minneapolis, MN 55403
ARCHITECT'S
PAOJECT NO:
CONTAACT FOR: General ConStruction
CONTRACTOR'S APPLICATION FOR PAYMENT
CONTRACT DATE:
8/15/00
CHANGE ORDER SUMMARY
Change Orders approved in ADDITIONS DEDUCTIONS
previous months by Owner
TOTAL 139,528.93
Approved this Month
Number Date Approved
TOTALS 0.00
Net charlge by Change Orders 139,528.93
e
The undersigned Contractor certifies that to the best of the Contr~ctor's
knowledge, information ~nd belief the Work covered by this Application
for Payment has been completed in accordance with the Contract
Documents, that all amounts have been paid by the ContraCtor for Work for
which previous Certificates for Payment were issued and payments received
1rom the Owner, and that current payment shown herein is now due.
By:
Date: December 1, 2001
~JVV'./'''''N-J--''^^"~.
· . . _" - "cc'-'ARDT ~
~, (P" c"' .
~O, - -', 1[' ~SOrA
S 0:f:j .' ccc...., ," "J~n 01.2005\
~' ~Ii\
.~.t'IV-.iV'o'",,,vv-.~
Application is made for Payment, as shown below, in connection
with the Contract, Continuation Sheet, Substitute AlA Document
G703 is attached.
1. OR[GINALCONTRACT SUM....
2,942,000.00
129,528.93
3,081,528.93
3,0513,530.138
2. Net Change by Change Orders...
3. CONTRACT SUM TO DATE (Line 1 +/.21..
4. TOTAL COMPLETED & STORED TO DATE..
(Column G on G703)
5. RETAINAGE;
_ % of Complete(! Work
(Column D+E on G703J
b. % of Stored Material
(Column F on G7031
Total Retainage ILine 5a+5b or
Total in Column I of G7031.. .
6. TOTAL EARNED LESS RETAINAGE... .
152,826.53
2,903,704.15
ILine 4 less Line 5 TOlall
7. LESS PREVIOUS CERTIFICATES FOR
PAYMENT IUne 6 from prior Certificate)...
8. CURRENT PAYMENT DUE... .
9. BALANCE TO FINISH, PLUS RETAINAGE..
(Line 3 less Line 61
2,661,198.Q7
42,506.08
177,824.78
State of: Minnesota
County of: Hennepin
Subscdbed and sworn to belore me this 1st day of December, 2001
Notary Public:
/-" /J Ii).,
.;;! d2 "<-;?viAC1'l .
My Commission expires: January 31, 2005
JI
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ARCHITECT'S CERTIFJCATE FOR PAYMENT
In accordance with the Contract Documents, based on on.site observations
and the data comprising the above applic~tion, the Architect certifies to the
Owner thaI to the best of the Architect's knowledge, information and belief the
Work has progressed ~sindicated,thequalityoflheWorkisinaccordance
wilh the Contr~ct DocumentS, and the Contr~ctor is entitled to payment
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of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED,..."....... ........,,,......5 1-ZiC3Dfo.Og
{
IAttach explanation if amount certified differs from the amount applied for.!
ARCHITECT:
,.fft'
By:vfltc
! ". J
vUJ~i!lL./ L
(
! /1 /()?.--
This certilicate is not negotiable. The AMOUJr CE~T[FIED is payable
onlv to the Contractor named herein. Issuance, payment ~nd acceptance
of payment are without prejudice to any rIghts of the Owner or Contr~ctor
underthisComraCt
.
PAGE 2 OF 2
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CONTINUATION SHEET
Substitute AlA Document G703
Arden Hills City Hall
TO:
CONTRACTOR'S PROJECT NO:
15
'.Dec-Ol
'.Nov.Ol
3D-Nov-O'
APPLICATION NUMBER:
APPLICATION DATE:
PER.lQD FROM:
0028
SCHEDULED PREVIOUS THIS STORED TOTAL BALANCE
CODE DESCRIPTION VALue APPLICATION APPLICATION MATERIAL TO DATE % rOflNISH RETAINAGE
01000 GEN'L RQMTS 150,872.59 150,872.59 0.00 0.00 150,872.59 100 0.00 7,543.63
02200 EARTHWORK 68,897.00 68,897.00 0.00 0.00 68,897.00 100 0.00 3,444.65
02480 LANDSCAPING 34.877.00 17,965.00 2,912.00 0.00 20,877 .00 60 14,000.00 1,043.85
02513 ASPHALT PAVING 57,252.00 54,228.90 3,023.10 0.00 57,252.00 100 0.00 2,862.60
02600 SITE UTilITIES 143,433.00 143,433.00 0.00 0.00 143,433.00 100 0.00 7,171.65
04200 CONCRETE/MASONRY 840,471.00 840,471.00 0,00 0,00 840,471.00 100 0.00 42,023.55
03410 PRECAST CONCRETE 44,565.00 44,565.00 0.00 0.00 44,565.00 100 0.00 2,228.25
05100 STEEL FABRICATION 108,166.50 107,566.50 600.00 0.00 108,166.50 100 0.00 5,408.33
05600 STEEL ERECTION 76,147.50 75,627.50 520.00 0.00 76,147.50 100 0.00 3,807.38
05500 EXPANSIN JT COVERS 571.10 571.10 0.00 0.00 571.10 100 0.00 28.56
06100 CARPENTRY 208,928.00 205,397.00 3.531.00 0.00 208,928.00 100 0,00 10,446.40
06400 MILLWORK 65.622.74 65,622.74 0.00 0.00 65,622.74 100 0.00 3,281.14
07150 WATERPROOFING 10.000.00 10,000,00 0.00 0.00 10.000.00 100 0,00 500.00
07530 ROOFING 52.670.00 62,670.00 0.00 0.00 62.570.00 100 0.00 3,133.50
07900 CAULKING 5.714.00 6.714.00 0.00 0.00 5,714.00 100 0.00 335.70
08100 HM/DOQRSfHAROWARE 31,465.00 29,775.00 672.76 0.00 30,447.76 97 1,017.24 1,522.39
08360 OH OOORSfAUTO OPERA 6,031.00 6.031.00 0.00 0.00 6,031,00 100 0.00 301.55
08800 ALUM STOREFRONT 198,578.00 198,578.00 0.00 0.00 198.578,00 100 0.00 9,928.90
09300 CERAMIC/QUARRY TILE 39,545.00 34,545.00 0.00 0.00 34,545.00 87 5,000.00 1,727.25
09500 ACOUSTICAL CEILING TI 18,565.00 18,913.00 (348.00) 0,00 18,565.00 100 0.00 928.25
09680 CARPTEIVINYL TILE 38,422.00 38,422.00 0.00 0.00 38,422.00 100 0.00 1,921.10
09900 PAINTING 16,543.00 16,543.00 0.00 0.00 16,543.00 100 0.00 827.15
10900 ACCESS PANELS 437.08 437.08 0.00 0.00 437.08 100 0.00 21.85
10200 LOUVERS 1.900.00 1,260.00 640.00 0.00 1.900.00 100 0.00 95.00
10100 VISUAL DISPLAY 80ARD 1,075.00 1,075.00 0.00 0.00 1,075.00 100 0.00 53.75
10160 TOILET PARTITIONS 4,453.83 4,453.83 0.00 0.00 4,453.83 100 0.00 222.69
10800 TOILET ACCESSORIES 3.327,00 3,327.00 0.00 0.00 3,327.00 100 0.00 166.35
12690 FLOOR MATS 2.519.00 2,519.00 0.00 0.00 2,519.00 100 0.00 125.95
10520 FIRE EXTINGISHERS 1.200.00 1,200.00 0.00 0.00 1,200.00 100 0.00 60.00
12490 WINDOW BLINDS 1,871.01 0.00 1,871.01 0.00 1,871.01 100 0.00 93.55
10990 WARDROBE SPECIALTIES 243.00 166.14 0.00 0.00 166.14 68 76.86 8.31
10440 SIGNS/FLAGPOLE 6,987.00 3,761.00 0.00 0.00 3,761.00 54 3,226.00 188.05
10990 FIREPLACE 2,629.65 2,629.85 0.00 0.00 2.629.65 100 0,00 131.48
11130 AUOIO VISUAL EQUIP 3,196.07 3,196.07 0.00 0.00 3,195.07 100 0,00 159.80
14200 ELEVATOR 36,900.00 36,854.00 46.00 0.00 36,900.00 100 0,00 1,845.00
15500 MECHANICAL 369,706.00 362.152.00 7,554.00 0.00 369,706.00 100 0.00 18,485.30
15300 FIRE SPRINKLER 19,526.00 19.525.00 1.00 0.00 19,526.00 100 0.00 976.30
16000 ELECTRICAL 210,498.00 189.322.08 21,175.92 0.00 210.498.00 100 0.00 10,524.90
SUBTOTAL 2,894,805.07 2,829,286.16 42,198.79 0.00 2,871.484.97 99 23,320.10 143,574.25
FEE 186,723.86 182,501.27 2,544.44 0.00 185,045.71 99 1,618.15 9,252.28
TOTAL 3,081,528,93 3,011,787.45 44,743,23 0.00 3,056,530.68 99 24,998,25 152,826.53
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""":1'T[""UD"1 ALLIANCE
h h G ri i L [ rl g L
January 15,2002
400 eLl; TO;\' A I,i ~ N U E S 0 J -;- ~
Mr. Joe Lynch - City Administrator
Arden Hills City Hall
1245 West Highway 96
Arden Hills, MN 55112-5794
MI N NEAPOLIS, M ,N NESOTA 55403.329g
TEL E P H 0 N E 16121 871- 5 703
I i G 2002
i
t.2T'.,1 C~~~-_L~='~ 1-1. _I S ~
FAX 16121 871-7212
Re: Arden Hills City Hall
Payment Application Number 16
Comm. No_ 1997149
Dear Joe:
We have reviewed Rochon Corporation's Application and Certificate far Paymenl Na J 6 for the Arden Hills City
Hall Project. We have visited the site and find that the percentages for work completed is correct. This
payment application does not include Change Orders Six and Seven. This pay appfication covers the period
ending December 31,2001. The percentage 01 the contract amount applied for is 99.44% (minus a 5%
retain age of $153.212.05). We recommend payment in the amount of $7,324.88. I have enclosed a
spreadsheet that summarizes payments to date for your reference. Please caB me if you have any questions.
Sincerely,
.-i?. i)
,'/' . /1, ,J
, ,1 /. " ' i
1. -1/1 _ '/,1 1'i Ii
IlVJ! ( !" /1;' / \Jill lr / t/i
v'< v veL,. GI i - L-----"
PETER VESTERHOL T
Principal
Cc
Bill Hays - Rochon Corporation, Jeanne Sterner. file
2 copies 01 Payment Application, spreadsheets
Enclosure:
1997149 \6-CA\Pay Applications\PA Y APP16_DOC
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WAIVER OF CONSTRUCTION LIEN, PAYMENT
BOND AND LIEN FUNDS
January 1,2002
For good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and
releases any and all (a) rights and claims for a construction or other lien on land and buildings being
constructed, altered, erected or repaired and to the appurtenances thereunto) (b) Tights and claims on any
payment bond(s) furnished in conjnnction with said construction, alteration, erection or repair, and (c)
rights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor
therefor. The property covered by this waiver is owned by the City of Arden Hills (owner), is located at
1245 West Highwav 96, Arden Hills, MN is descrihed as Arden Hills City Hall and this waiver pertains to
a portion of the work to be performed by Rochon Corporation (prime contractor).
This waiver covers a111abOT, material and supplies for construction, alteration, erection, and repairs
furnished by the undersigned under a contract with City of Arden Hills through the date of this waiver in
the amount of SEVEN THOUSAND THREE HUNDRED TWENTY FOUR AND 881100 Dollars
($7,324.88)
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This lien waiver is not valid until the amount listed above has been received.
By
Contractor \Vaiver Fonn
.
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APPLICATION AND CERTIFICATE FOR PAYMENT (SUBSTITUTE AlA DOCUMENT G7021
PAGE ONE OF 2 PAGES
TO (OWNER]: City of Arden Hills
4364 West Round Lake Ad
Arden Hills, MN 55112-5794
PROJECT: Arden Hills City Hall
1245 West Highway 96
Arden Hills. MN 551 12
FROM ICONTRACTOR): Rochon Corporation
APPLICATION NO:
16
PERIOD TO:
31.Dec-Ol
VIA IARCHITECTI: Architectural Alliance
400 Clifton Avenue S.
Minneapolis, MN 55403
ARCHITECT'S
PROJECT NO:
3650 Annapolis Lane North. Suite 101
Plymouth, MN 55447
CONTRACT FOR: General Construction
CONTRACTOR'S APPLICATION FOR PAYMENr
CHANGE ORDER SUMMARY
Change Orders approved in ADDITIONS DEDUCTIONS
previous months by Owner
TOTAL 139,528.93
Approved this Month
Number Date Approved
TOTALS 0.00
Net change by Change Orders 139,528.93
The undersigned Contractor certities that to the best of the Contractor's
knowledge, information and belief the Work covered by this Application
for Payment has been completed in accordance with the Contract
Documents, that all amounts have been p<lid by the Contractor lor Work jar
which previous Certificates for Payment were issued and payments received
from the Owner, and that current payment shown herein is now due.
B
Date: January 1, 2002
CONTRACT DATE: BIl 5tOO
Application is made for Payment, as shown below, in connection
with the Contract, Continuation Sheet, Substitute AlA Document
G703 Is attached.
1. ORIGiNAL CONTRACT SUM.. ..$ 2,942,000.00
2. Net Change by Change Orders.. 139,528.93
3. CONTRACT SUM TO DATE (Une 1 +t-2).. 3,081,528.93
4. TOTAL COMPLETED 1\1 STORED TO DATE.. $ 3,064,241.08
IColumn G on G703J
5. RETAINAGE:
% of Completed Work
(Column D + Eon G703)
b. % 01 Stored Material
(Column F onG703)
Total Retainage (Une 5a+5b or
Total in Column I of G703).,
6. TOTAL EARNED lESS RETAINAGE
153,212.05
2,911,029.03
(line 4 less Line 5 Total)
7. lESS PREVIOUS CERTIFICATES FOR
PAYMENT {Line 6 from prior Certificate)... $
8. CURRENT PAYMENT DUE......................... ....... $
9. BALANCE TO FINISH, PLUS RETAINAGE....
2.903,704.15
7,324.88
170,499.90
lLine 3 less Line 6)
State of: Minnesota County 01: Hennepin
Subscribed and sworn to before me this 1st day of January, 2002
Notary Public:
My Commission expires: January 31, 2005
ARCHITECT'S CERTIFICATE FOR PAYMENT
AMOUNT CERTIFIED..........
.........$
',321-; ff
In accordance with the Contract Documents, based on on.siteobservations
and lhedata comprising the above application. the Architect certifies to the
Owner that to the best of the Architect's knowledge. information and belief the
Work has progressed as indicated,the Quality of the Work is in ac cordance
with the Contract Documents. and the Contractor is entitled to payment
of the AMOUNT CERTIFIED.
(Attach explanation if amount certified differs Irom the amount a ppliedfor.J
ARCHO;~T: III/'" / n. ,
By ~{(Jte
This certificate is not negotiable. The AMOU
only to the Contractor named herein. Issuance. payment and acceptance
of payment are without prejudice to any rights of the Owner or Contractor
I
under this Contract.
J
PAGE 2 OF 2
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CONTINUATION SHEET
Substitute AlA Document G703
APPLICATION NUMBER:
APPLICATION DATE:
PERIOD FROM:
TO:
CONTRACTOR'S PROJECT NO:
16
'-Jan-Q2
'-Dec-Ol
31-Dec-Ol
0028
Arden Hills City Hall
SCHEDULED PREVIOUS THIS STORED TOTAL BALANCE
CODE DESCRIPTION VALUE APPLICATION APPLICATION MATERIAL TO DATE % TO FINISH RET AINAGE
01000 GEN'L RQMTS 150,872.59 150,872.59 0.00 0.00 150,872.59 100 0.00 7,543.63
02200 EARTHWORK 68,897.00 68,897.00 0.00 0.00 68,897.00 100 0.00 3,444.85
Q2480 LANDSCAPING 34,877.00 20,877.00 3,100.00 0,00 23,977.00 69 10,900.00 1,198.85
02513 ASPHALT PAVING 57,252.00 57,252.00 0.00 0.00 57,252.00 100 0.00 2,862.60
02600 SITE UTILITIES 143,433.00 143,433.00 0.00 0.00 143,433.00 100 0.00 7,171.65
04200 CONCRETE/MASONRY 840,471.00 840,471.00 0.00 0.00 840,471.00 100 0.00 42,023.55
03410 PRECAST CONCRETE 44,565.00 44,565.00 0.00 0.00 44,565.00 100 0.00 2,228.25
05100 STEEL FABRICATION 108,166.50 108,166.50 0.00 0.00 108,166.50 100 0.00 5,408.33
05600 STEEL ERECTION 76,147.50 76,147.50 0.00 0.00 76,147.50 100 0.00 3,807.38
05500 EXPANSIN JT COVERS 571.10 571.10 0.00 0.00 571.10 100 0.00 28.56
06100 CARPENTRY 208,928.00 208,928.00 0.00 0.00 208,928.00 100 0.00 10,446.40
06400 MILLWORK 65,622.74 65,622.74 0.00 0.00 65,622.74 100 0.00 3,281.14
07160 WATERPROOFING 10,000.00 10.000.00 0.00 0.00 10,000.00 100 0.00 500.00
07530 ROOFING 62,670.00 62,670.00 0.00 0.00 62,670.00 100 0.00 3,133.50
07900 CAULKING 6,714.00 6,714.00 0.00 0.00 6,714.00 100 0.00 335.70
08100 HMiDOORS/HARDWARE 31,465.00 30,447.76 1,017.24 0.00 31,465.00 100 0.00 1,573.25
08360 OH DOORS/AUTO OPER 6,031.00 6,031.00 0.00 0.00 6,031.00 100 0.00 301.55
08800 ALUM STOREFRONT 198,578.00 198,578.00 0.00 0.00 198,578.00 100 0.00 9,928.90
09300 CERAMIC/QUARRY TilE 39,545.00 34,545.00 0.00 0.00 34,545.00 87 5,000.00 1,727.25
09500 ACOUSTICAL CflLlNG TI 18,565.00 18,565.00 0.00 0.00 18,565.00 100 0.00 928.25
09680 CARPTEIVINYL TILE 38,422.00 38,422.00 0.00 0.00 38,422.00 100 0.00 1,921.10
09900 PAINTING 16.543.00 16,543.00 0.00 0.00 16,543.00 100 0.00 827.15
10900 ACCESS PANELS 437.08 437.08 0.00 0.00 437.08 100 0.00 21.85
10200 LOUVERS 1,900.00 1,900.00 0.00 0.00 1,900.00 100 0.00 95.00
10100 VISUAL DISPLAY BOARD 1,075.00 1,075.00 0.00 0.00 1,075.00 100 0.00 53.75
10160 TOILET PARTITIONS 4,453.83 4,453.83 0.00 0.00 4,453.83 100 0.00 222.59
10800 TOILET ACCESSORIES 3,327.00 3,327 .00 0.00 0.00 3,327.00 100 0.00 166.35
12690 FLOOR MATS 2,519.00 2,519.00 0.00 0.00 2,519.00 100 0.00 125.95
10520 FIRE EXTINGISHERS 1,200.00 1,200.00 0.00 0.00 1,200.00 100 0.00 60.00
12490 WINDOW BLINDS 1,871.01 1,871.01 0.00 0.00 1,871.01 100 0.00 93.55
10990 WARDR08E SPECIALTIE 243.00 166.14 0.00 0.00 166.14 68 76.86 8.31
10440 SIGNS/FLAGPOLE 6,987.00 3,761.00 3,226.00 0.00 6,987.00 100 0.00 349.35
10990 FIREPLACE 2,629.65 2,629.65 0.00 0.00 2,629.65 100 0.00 131.48
11BO AUDIO VISUAL EQUIP 3,196.07 3,196.07 0.00 0.00 3,196.07 100 0.00 159.80
14200 ELEVATOR 36.900,00 36,900.00 0.00 0.00 36.900.00 100 0.00 1,845.00
15500 MECHANICAL 369,706.00 369,706.00 0.00 0.00 369,706.00 100 0.00 18,485.30
15300 FIRE SPRINKLER 19,526.00 19,526.00 0.00 0.00 19,526.00 100 0.00 976.30
16000 ELECTRICAL 210,498.00 210,498.00 0.00 0.00 210,498.00 100 0.00 10,524.90
SUBTOTAL 2,894,805.07 2,871.484.97 7,343.24 0.00 2,878,828.21 99 15,976.86 143,941.41
FEE 186,723.86 185,045.71 367.16 0.00 185,412.87 99 1,310.99 9,270.64
TOTAL 3,081,528.93 3,056,530.68 7,710.40 0.00 3,064,241.08 99 17,287.85 153,212.05
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TRANSMITIAL
ARCHITECTURAL ALLIANCE
400 CLiff ON AVENUE SDUTH
MINNEAPOLIS, MINNESOTA H40J-31H
To: City of Arden Hills
Round Lake Business Center
4364 West Round Lake Road
Arden Hills, MN 55112-5794
Atln: Joe Lynch:
TUE PHON E (61lJ BJ \.5703
FAX \6121 all-7212
Dale: January 10, 2002
Comm. No: 1997149
SubjedjProjed: Arden Hills City Hall
Copies to: FUe Enclosure to: me
We are sending you the following:
CHANGE ORDER NUMBER 7
Via:
. Facsimile 2 pp
Original 10 follow by mail
For:
. Approval
o Distribution
Remarks:
Thank You: Jeanne Sterner
o Regular Mail
o HAND DELIVERED
o Overnight Mail
. As requesled
o Bids due on
o Review
o Note Comments
o Your use
o
~\otr~~.
r (\'J;~ ~
dired: 6 12-8744123
P:\ 1991\ t 997 ] 49\6-CA \Corresp on dence \ T ransmi ttals\Ci ty 2002\L ynch 0 t -1 0-02. doc.
~00/1001Ei
~ONVlllY lVMnLOaLlHOMY
XYd tZ:OI .0/01/10
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.
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ARCBlHCTURAl ALLIANCE
CHANGE ORDER NO.7
Project
Arden Hills City Hall
1245 West Hwy 96
Arden Hills, MN 55112
Date:
January 10.2002
Comm No: \997149
To Contractor: Rochon Corporation
Suile 101
3650 Annapolis Lane North
Plymouth, MN 55447
Rochon # 0028
Owner: City 01 Arden Hills
Arden Hills City Hall
Round Lake Business Center
4364 W. Round Lake Road
Arden Hills, MN 55112-5794
II is mutually agreed lhat when lhisChange Order has been signed by the Owner, Archilect, and Contractor, the foUowing
described changes shall be executed by the Contractor and shall change the Contract as herein stipulated.
]. Miscellaneous Cost #42
Additional pre-finished wood base cap. The base cap was
intended to be used only at curved wall. This cost is to
extend it throughout Council Chambers.
$266.00
2. Miscellaneous Cost #47
Exil device door 117 per Dave Scherbel
$\,313.00
3. Miscellaneous Cost #48
Door Closer door 115 Reception per Dave Scherbel
$195.00
($100.00)
$423.00
4. Miscellaneous Cost #49
Credit for single-outlet at fire dept. connection
5. Miscellaneous Cost #$0
Additional openings in stalf desk
6. Miscellaneous Cost#Sl
Second Dedicated circuit for MDT per City request
$144.00
6. Miscellaneous Cost #53
6" Bur Oak at monument sign per City request
$1,457.00
$178.00
8. Miscellaneous Cost #$5
Elevator company assistance for City's movers
Attachments: Miscellaneous costs 42, 47- 51.53 and 55
400 Clifton Avenue South, Min neapolis, Min nesota, 55403-3299, rei: (612)B71-57 03. Fax: {51 2)871-721:2
!:001Z00 ~
H~NV]llV lVHrrL~HL]H~HV
XV~ ~Z:OT ZO/OT/TO
Change Order NO.7
Arden Hills City Hall
1997149
Original Contract SUITl
Net Change by Previously Approved ChangE Orders
Contract Sum prior to this Change. 9rder
Contract Sum will be increased by this Change Order
New Contract Sum induding this Change Order
Contract Time will be unchanged by this Change Order
$
$
$
S
S
2,912,000.00
160,200.93
3,102,200.93
3,876.00
3,106.076.93
. .... ........0 days
Approved For:
~~~ht;;)~
Rochon Corporation
By:
City of Arden Hills
By:
Title: fli/A1C1 fAL...
Date: f 02-
Title:
Title:
Date:
Date:
400 Clifton Avenue South, Minneapolis, Minnesota, 55403-3299, Tel: (612)871-S7D'3, Fax: (612)871-7212
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January 14, 2002
Joe Lynch
City Administrator
City of Arden Hills
Arden Hills City Hall
Round Lake Business Center
4364 West Round Lake Road
Arden Hills, MN 55112-5794
EE' . ,I.,I.,}
....~.. .. .. . .... ....
JAN 2 2 200Z
j CITY OF ARiJ,c:::f\) Hil LS
Subject: City of Arden Hills, MN - Council Chambers Technical Media Systems - MNAR
Dear Joe:
Enclosed please find one (1) copy each ofa payment application land 2 from Dascom Systems Group, Inc.
This request is acceptable and follows the terms of their contract with the City of Arden Hills. Please
approve and process this at your earliest possible convenience.
Sincerely,
Please call me if you have any questions, I can be reached at 651-292-1035 Ex!. 32.
M~
Mary Lehnard
Project Manager
Enclosure
40 MACKUBtN STREET
651.292.1U35
in fo@electronicinteriors.com
ST PAUL, MINNESOTA 55102
651.292.1063 fax
W w \,\'. e 1 e ctron j ci n teriors. co m
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Electronic Interiors, Inc.
e 40 Mackubin Street
St. Paul, MN 55102
651.292.1035
651.292.1063fax
CiTY OF A:f:PEi\;' HilLS I
Invoice submitted to
City of Arden Hills
4364 West Round Lake Road
ArdenHillsMN 55126
Mr. Brian Fritsinger
Ell
Date: January 07,2002
Invoice #: 91211
Terms: Net 30
Project Code: *MNAR.Council Ch C#3
In reference to: Consulting and Designing for Advanced Electronic Technologies for
New Council Chambers
Final Invoice
For professional services rendered through:
e
Name
AR-E \ Senior Associate Consultant
PMl \ Projects Manager
CD 1\ Designer
Tech2 \ Production Manager
January 04, 2002
Professional Services S\l1llIIIlIIY
Total Professional Services
Long Distance Charges and Faxes
Parlring/Mileage
Postage and Courier Service
Reproductions
Total Reimbursables
Total Amount of this Invoice
e
Hours
33.83
Amount
$715.00
$277.50
$150.00
$0.00
Amount
$1,142.50
8.80
8.58
8.80
19.50
$45.68
$1,188.18
~
,AR,counCil Ch C#3
Page
2
Professional Services
Hours Amount
5/7/2001 - PM Technical Media Systems Construction Administration 0.25 NO CHARGE
5/8/200 I PM Technical Media Systems Construction Administration 0.50 NO CHARGE
5/9/200 I PM Technical Media Systems Construction Administration 1.00 NO CHARGE
5/10/2001 PM Technical Media Systems Construction Administration 0.25 NO CHARGE
5/11/200 I PM Technical Media Systems Construction Administration 0.25 NO CHARGE
5/23/200 I SAC Technical Media Systems Construction Administration 2.00 NO CHARGE
6/11/200 I PM Technica] Media Systems Design Deve]opment\Construction Docs 0.25 NO CHARGE
SAC Technical Media Systems Construction Administration 2.75 NO CHARGE
6/15/2001 PM Technical Media Systems Design Development\Construction Docs 0.25 NO CHARGE
7/20/2001 PM Technical Media Systems Construction Administration 0.25 NO CHARGE
7/24/200 I PM Technical Media Systems Construction Administration 0.25 NO CHARGE
7/27/2001 DES Technical Media Systems Construction Administration 0.75 NO CHARGE
SAC Technical Media Systems Construction Administration 1.00 NO CHARGE
8/1/2001 SAC Technical Media Systems Construction Administration 0.50 NO CHARGE
8/2/2001 PM Technical Media Systems Construction Administration 0.25 NO CHARGE
8/211200 I T\P Technical Media Systems Construction Administration 0.25 NO CHARGE
PM Technical Media Systems Construction Administration 0.25 NO CHARGE
8/23/2001 T\P Technical Media Systems Construction Administration 0.25 NO CHARGE
e PM Technical Media Systems Construction Administration 0.33 30.00
8/29/2001 SAC Technical Media Systems Construction Administration 1.00 NO CHARGE
9/11/2001 SAC AME Construction Administration 2.00 NO CHARGE
]0/1/2001 SAC Technical Media Systems Construction Administration 1.50 NO CHARGE
10/15/200 I SAC AME Construction Administration 3.50 NO CHARGE
10117/200] - SAC Technical Media Systems Construction Administration 1.50 NO CHARGE
10/22/200 I - PM Technical Media Systems Construction Administration 0.50 NO CHARGE
10/23/2001 - PM Technical Media Systems Construction Administration 0.50 45.00
10/24/200] - DES AME Construction Administration 1.00 NO CHARGE
PM Technical Media Systems Construction Administration 0.25 22.50
10/25/200] - DES AME Construction Administration 2.00 150.00
10/291200] - PM Technical Media Systems Construction Administration 0.50 45.00
10/30/200] - SAC Technical Media Systems Construction Administration 1.00 110.00
10/31/200] - SAC Technical Media Systems Construction Administration 1.00 110.00
11/12/2001 - SAC Technical Media Systems Construction Administration 1.00 110.00
1l/13/200] - SAC Technical Media Systems Construction Administration 3.50 385.00
11/15/2001 - PM Technical Media Systems Construction Administration 0.50 45.00
11/28/200 I - PM Technical Media Systems Construction Administration 0.25 22.50
12/10/200 I - PM Technical Media Systems Construction Administration 0.25 22.50
12113/200 I - PM Technical Media Systems Construction Administration 0.25 22.50
1/4/2002 - PM Technical Media Systems Construction Administration 0.25 22.50
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! INVOICE DATE CUSTOMER Nut'lBER
8/28/01 133894240
INVOICE NUMBER
K4045425
9/12/01
PLEASE RETAIN THIS PORTION
FOR 'fOUR RECORDS
BILL TO;
ELECTRONIC INTERIORS INC
N93
40 MACKUBIN ST
SAINT PAUL
MN
55102
AIRBILL NUMBER cusrOMER NUMBER CUSTOMER NUMBER REC AT CHG CHARGES TOTAL AMOUNT
ORIGIN / OEsr SENDER RECEIVER . PCS TYPE
SHIP OATE PKG TYP
YOU OWE AS SENr BY TND WGr
DESCRIPTION REFERENCE NUMBER ArrENTION CHG WGT
RECEIVED BY SCALE .
AccOUNrING CONTROL ACCOUNrING CONrROL
105282.540.52 133894240 N93 SD SDS 5.58
MSP / MSP ELECTRONIC INTERIORS INC DASCOH SYSTEMS GROUP 1 PKU 3.00
8/21/01 40 tlACKUBIN ST 2,/H5 VEtnVR:" DRnfE LX 0..... .2Z
on
SENDER SAINT PAUL WOODBURY 1
NONE MN SSlO2 MN 5S12S LX
JENNIFER DOWNES DAN rAKKUNEN 6S1-S78-1200 72063/22
MNAR .J RACEK
AOOITIONAL SHIPMENT INFORMATION:
OTH-FUEL SURCHARGE 4.0% APPLIED $8.80
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~HILLS
CITY OF ARDEN HILLS
2002 FEE SCHEDULE
(includes sales tax where appropriate)
(Effective January 1, 2002)
I. ADMINISTRATIVE
DOl!s and Cats (2 YEARS; - pro-ratinl! for second vear onlv (ii) $11.00)
Dog License (2 YEARS) $22.00
Cat License (2 YEARS) . 22.00
Dunlicate or Lost Tag . 5.00
Boarding: Dogs (Daily) 12.00
Cats (Dailv) 12.00
Administrative Animal Handling (Per Animal) 2.00
Disposal: Dog 22.00
. Cat 20.00
Impoundment: First Offense 20.00
Second Offense 40.00
Third Offense 60.00
Residential Dog Kennel License (Annual) 10.00
Meetin Documents
Minutes
VARIES
V ARIES
$64.00
51.00
A endas
12.00
6.00
A enda Packets
Cost based on
Miscellaneous Administrative Fees
Counter and/or Per Side (any size) $ 0.25
Special Document
Photocopy Requests
Assessment Search Per half hour 20.00
Res. #01-28, Adopted 12/17/01 - Effective 111102, Page I
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11.
BUILDING CONSTRUCTION
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Building Permits i Fees are bascd upon Table lA
of the 1997 U.B.C. and are
determined by the City's
Buildin~ Official.
Plan Review Fee 65% ofBuildin~ Permit Fee
Re-Inspection $20_00
STATE SURCHARGE .0005 x construction value
Mobile Home $50.00
Location Permit
Demolition Includes: Wrecking, 50.00
relocating and moving
buildings (for all types of
buildings, including mobile
home relocation)
Swimming Pool 50.00
STATE SURCHARGE 0.50
Fence Coustruction Base Fee $15.00
Plus Per 100 Feet 6.00
STATE SURCHARGE 0.50
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Blacktop or Base Fee $18.00
Concrete Sidewalks,
Parking Lots,
Drivewavs
Plus Per 100 Feet 6.00
STATE SURCHARGE 0.50
Plumbing Minimum Fee $35.00
. Residential First Fixture 15.00
Each Additional Fixture 7.50
. Commercial, 1.25% ofTotal Bid
Industrial, plus $50.00
Institutional
STATE SURCHARGE **0.50
**Surcharge computation is based on the permit fee.
Surchar~e equals 0.0005 of each permit fee, or $.50, whichever is greater.
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Res. #01-28, Adopted 12/17/01 - Effective 1/1/02, Page 2
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Elcctrical Permit I Minimum Fee I *$22.00
Maximum Fee $110.00 for Single Family Dwelling
Other fees are based on anlperage and are
determined by the City's Electrical Inspector.
I STATE SURCHARGE I 0.50
Heating or Minimum Fee $35.00
Mechanical Permit
. Residential 2% of total bid
. Commercial, 1.25% of Total Bid
Industrial, plus $50.00
Institutional
STATE SURCHARGE **0.50
Surcharge computation is based on the permit fee.
Surcharge equals .0005 of cach permit fee, or $.50, whichever is greater.
Fire Protection Fees are based upon Table lA
Permit of the 1997 UB.C. and are
determined by the City's
Building Official.
Plan Review Fee 65% of Fire Permit Fee
Re- Inspection $20.00
STATE SURCHARGE .50
Surcharge computation is based on the permit fee.
Surcharge equals .0005 of each permit fee, or $.50, whichever is greater.
III. LIOUOR/ALCOHOLIC BEVERAGES (Fees Paid Annuallv)
Liquor (Annual- No pro-rating)
On-Sale 1,999 square feet (SF) or less $3,300.00
2,000 - 2,999 SF 4,400.00
3,000 - 3,999 SF 5,500.00
4,000 SF or more 6,600.00
Sunday On-Sale 200.00
Of I Sale 200.00
Club Fee 300.00
Investigation Fee 150.00
Malt Beverages On-Sale 120.00
Off-Sale 40.00
Wine On-Sale *2,000
(*or half of On-Sale License Fee - whichever is less)
Strong Beer *N 0 Charge
(*as part of On-Sale Wine License)
Res. #01-28, Adopted 12/17/01-Effective 1/1/02, Page 3
IV.
MAPS AND ORDINANCES
Ordinances Zoning $27.00
Sign 11. 00
Subdivision 11. 00
Code of Ordinance 107.00
Comnrehensive Plan 60.00
Maps B/W (8 y, x 11) 1.00
COLOR (8 Y, x 11) 2.00
V. PARKS AND RECREATION FEE SCHEDULE
Ball Field Rental** Per Day $30.00+
Ice Rink Rental** Per Day 30.00+
Warming House Per Day 30.00+
Rental**
Picnic Shelters Includes two (2) picnic tables 30.00+
and one (1) trash container per day
*Plus a Refundable $100.00 Dama e Deposit
Additional Picnic Tables Each 25.00
Additional Trash Containers Each 5.00
Community Annual 20.00
Garden Plots
**Only anowed during non-public use hours.
+Non-Resident Fees are $70,00 Per Hour or Day as aoolicable.
VI. PLANNING AND ZONING
Preliminary Plat *25.00/lot + consulting fees *$250.00
and escrow
Final Plat *Included in Preliminary Plat N/A
+ consulting fees
Lot Split/Minor * + consulting fees *175.00
Subdivision
RezoninglComprehen * + consulting fees *250.00
sive Plan Amendment
Vari ance * + consulting fees *125.00
Special Use Permit * + consulting fees *200.00
(SUP)/Amended SUP
Planned Unit * + consulting fees and escrow *300.00
Development (PUD)
Vacation of Easement * + consulting fees and escrow *125.00
Apportionment of * + consulting fees *30.00
Assessments
Zoning Ordinance *+ consulting fees and escrow *250.00
Amendment
Res. #01-28, Adopted 12/17/01 - Effective 1/1102, Page 4
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VII. UTILITY HOOK-UP CHARGES
Water Permit Water Service Installation $35.00
Interior Plumbing (New 5.00
Home)
Interior Plumbing (Existing 10.00
Home)
Temporary Water Shut 30.00
Off/Tum On
Permanent Water Discomlect 200.00
Fee
Curb Box and Service Lead: 150.00
. 1" Service connection on
unsurfaced street
Restoration of typical road 60.00
mix street
Restoration of higher-type *Set by Engineer
street
Larger than 1" Service *Set by Engineer
Connection
Plan Check Fee *Set by Inspector
Re- Inspection 10.00
STATE SURCHARGE 0.50
Water Meter/Soacer Charl!es
Customer Fee includes removal of meter, $100.00
Requested Water bench test at maintenance
Meter Accuracy facility, and returning meter to
Test residence****
Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three
percent (3%) from the result ofthe bench test.
Water Meter/Soacer Charl!es
. Radio Read Water Meter/Soacer Charl!es
Meter Size* Total Deoosit/Installed
3/4" x 7-112" Meter $325.00
3/4" x 9" Meter 350.00
I" Meter 390.00
1-1/2" Meter 630.00
2" Meter 790.00
*Iflarger than 2", call the Director of Operations and Maintenance for Price Quote.
Res. #01-28, Adopted 12/17/01 ~ Effective 1/1/02, Page 5
Sewer Permit New Connections $35.00
Alterations/Repairs 35.00
(Minimum Fee)
Plan Check Fee *Set by Inspector
Insoections *Set by Insoector
Re-Inspection *V ARIES
*(Consult City Building Official)
S.A. C. *V ARIES
*(lncluded in Building Pcrmit Fee)
STATE SURCHARGE 0.50
S to rm Utility Prohibited Sump Pump $100.00
Connection Surcharge per month
VIII. MISCELLANEOUS/RETAIL ACTIVITIES
Boutique/Garage Application/notification of N/A
Sale City Hall required
Casual Roadside Application/notification of N/A
Stan ds City Hall required
Tent Permit $50.00
Sidewalk Sales 50.00
Amusement Includes: Arcade, dance hall, 100.00
Facilities movie theater, pool/billiard
tables, bowling alleys, indoor
tennis, skating facility,
outdoor tennis, driving ranges,
etc. (Refer Code)
Bulk Fuel Storage Wholesale - Liability 200.00
Insurance Required
Res. #01-28, Adopted 12/17/01 - Effective 1/1/02, Page 6
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Cbaritable !lnVestigation Fee 100.00
Gambling Premises
Permit I
Grocery Per 1,000 Square Feet (SF) or 20.00
fraction thereof
Hotel/Motel Per Room 6.00
Courtesy Bencb Non-Advertisin~ ner bench 25.00
With Advertising per bench 75.00
Massage Per Facility 3,000.00
Parlor/Sauna
Personal Service License 100.00
Mecbanical and/or Includes: Amusement devices, Refer Code
Electronic musical devices, amusement
Recreation Device rides, bowling alleys, etc.
1 Device 50.00
2 - 4 Devices 100.00
5 -10 Devices 275.00
II - 15 Devices 605.00
16 and over 900.00
Retail Sales Includes: Antique shops, 50.00
beautylbarber shops, boat
dealers, Christmas tree sales,
dry cleaning, laundry, bakery,
candy, meats, wholesale foods,
caterers, motor vehicle
sales, optometrist, mortuary,
video sales/rentals,
over-the-counter cigarette
sales, vending machines
(excluding cigarettes), and the
selling of retail goods
or services not listed
Retail Cigarette 200.00
Sales
Restaurants - Cafes, Per 1,000 Square Feet (SF) or 20.00
Coffee Houses, etc. fraction thereof
Restaurants - 300.00
Drive-tbru
Service Stations Liability Insurance Required 100.00
Res. #01-28, Adopted 12/17/01 - Effective 1/1/02, Page 7
IX.
SIGNS
Iuitial Fee/Per Sim $50.00
STATE SURCHARGE 0.50
(per permit)
Annual Renewal 100 Square Feet* (SF) or less 20.00
Fee/Per Sim *Maximum allowable size
Temporary 50.00
STATE SURCHARGE .50
Impoundment First Offense N/C - Warning
Second Offense 20.00
Third Offense 40.00
X. MISCELLANEOUS FEES/PERMITS
Annual Rubbish $100.00
Hauler
Contractor' License 30.00
Res. #01-28, Adopted 12/17/01 - Effective 1/1/02, Page 8
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~~HILLS
CITY HALL MEETING ROOM RENTAL AND RELATED FEES POLICY
Effective January 23, 2002
Priority Users List
I. Arden Hills government meetings including Planning Commission, Parks, Trails, and
Recreation (PTRC), Operations and Finance, Newsletter Committee, Website Task
Force, etc.
3.
4.
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6.
7.
8.
Fees
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2. Any related Arden Hills government meetings including Restoration Advisory Board,
AMM, RCLLG.
Any Arden Hills resident or neighborhood based group.
Any locally based non-profit (locally based includes Arden Hills, Shoreview, New
Brighton, Mounds View, and Roseville).
Minnesota Army National Guard.
Any non local based non-profit.
Any locally based for profit group.
Any non local based for profit group.
Daytime:
o Any daytime usage for any group except local or non local for profit
organizations will be free of charge.
. Evening:
o No charge for any Arden Hills government or related government group usage.
o No charge for the Army National Guard.
o Local based non-profit fees:
$10 small conference room, $20 large conference room, $50 community room
o Non-local, non-profit fees:
$15 small conference room, $30 large conference room, $60 community room
o Local based for-profit organization fees:
$25 small conference room, $50 large conference room, $100 community room
o Non-local based for-profit organization fees:
$30 small conference room, $60 large conference room, $120 community room
City Hall Meeting Room Rental and Related Fees Policy
January 23,2002
Pagc 2
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. Special charge for use of the City Council Chambers - Due to the extent of improvements
and the cost of the audio visual equipment it may be appropriate to charge for use of the
City Council Chambers. The following fees would apply to all but Arden Hills
governnlent, related government groups, and Minnesota Army National Guard groups.
o $50.00 fee plus $10.00 per hour for each additional portion of an hour over four
hours
. $100 damage deposit per room use (refunded upon approval by staff).
Room Reservations
. Any group or individual must complete a room use application and pay the applicable
fees in advance.
. No long-term reservations. No group or individual would be able to reserve a space on a
consecutive basis for more than one quarter (3 months) during the calendar year without
an opportunity for any other individual or group to have access to that space.
. No more than four consecutive uses of a space without that space being made available
for others. For example: If an individual wanted to reserve a room for four Tuesdays in
March 2002, they would be able to reserve those four Tuesdays but the first date after the
fourth Tuesday the room would become available on a first come, first served basis for
reservation. If another group wanted to reserve a room for use on the first Monday of
each month they would be able to use it on three consecutive Mondays for a quarter
based upon the above mentioned long-term reservation policy. After the third, 1st
Monday of the quarter, the space would become available on a first come, first served
basis.
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In this way no group or individual would be able to reserve a space for more than either four
consecutive uses or three months.
Other Policv Considerations
. Any group or individual must pay the actual cost for any lost security system card.
. Any group or individual has to pay any false alarm fees if their failure to activate/
deactivate the alarm system results in a false alarm fee to the City of Arden Hills.
. All groups or individuals need to be properly insured or provide proof of proper
insurance, or be willing to sign a use waiver form.
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. All groups or individuals will use the fi-ont door access only.
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City Hall Meeting Room Rental and Related Fees Policy
January 23,2002
Page 3
. Access to the second floor will be limited to Arden Hills government groups or related
government groups.
. Any group or individual requesting tables and chairs needs to indicate so in the use form
application.
. Auy group or individual requesting use of the TV. or VCR will have an additional cost as
detcrmined by staff.
. Auy group or individual requesting use of the audio/visual equipment in the City COLillcil
Chambers will need to be charged an appropriate use fee as determined by staff.
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City of Arden Hills
Ordinance #336 Restrictions and Limitations of\Vater Use
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
ORDINANCE #336
AN ORDINANCE AMENDING CHAPTER 10, SECTION 1000.13,
OF THE ARDEN HILLS CITY CODE
RESTRICTIONS AND LIMITATIONS OF WATER USE
1000.13 Purpose
The Director of Operations and Maintenance, in agreement with City Council, shall
determine the minimal levels of municipal water supply necessary to adequately
cover human consumption, sanitary purposes, and fire fighting purposes. The City
Council may override any decisions made by the Director of Operations and
Maintenance. Any municipal water supply less than the minimal levels established
shall be considered a water shortage. When a water shortage is determined, water
restrictions will be declared in order to ensure conservation of municipal water.
Subd.l Water Restriction Notice
A water restriction notice will be posted on the City bulletin board and in the
official City newspaper. The water restriction notice may also be posted on
the City's web site, cable television channel, or through local ncws broadcasts.
Subd.2 Water Restriction Rules
The Director of Operations and Maintenance shall determine the hours, length
of time, and properties affected each time a water restriction is imposed. The
City Council may override any decisions made by the Director of Operations
and Maintenance.
Water restrictions will apply to sprinkling for yards, vegetable and flower
gardens, filling of pools over 1 foot deep, car washing, hose spraying of yard
or garden. Water restrictions will not apply to any indoor water uses.
Subd.3
Exception
The watering restrictions will not include properties with private wells, or
properties with new sod. New sod is defined as sod or seed placed within 3
months prior to first date of water restrictions. No other exceptions will be
made.
Subd.4
Violation
A. Each commercial and residential property owner, or tenant of a property
owner, will have 24 hours from the first date of publication in the City's
official newspaper to comply with the rules of the watering restriction.
The water restriction notice will include the following:
. Uses of the municipal water system which will be restricted
#336 - 1
CIty of Arden Hills
Ordinance #336 Restrictions and Limitations of\Vater Use
. Timcs during which the restrictions will apply.
. Whether the use restrictions will bc absolute or vary depending upon ..
location or identification of property in relation to which water tower -
is being affected.
. When the restrictions will be implemented and when they will
terminate.
B. Use of the municipal water in violation of the watering restriction will be
the responsibility of the property owner living at the property, or if no
owners of the premises reside therein, then by the adult person or persons
in control of such property as tenants or managers for the owners.
C. For each day a property is in violation of the watering restriction, a $20
per day fine will be assessed to residential properties and a $100 per day
fine will be assessed for all commercial properties. The total of all fines
will be added to the quarterly water bill for that property. Continued
violation of the water restriction and/or non-payment of the fines imposed
for violating the water restriction may be cause for discontinuance of
water service.
D. Residents and/or City staff may report violations to the Director of
Operations and Maintenance. The Director of Operations and
Maintenance will visit the property, or direct other staff to visit the
property, to confirm the violation is occurring. Upon confirmation of the ..
violation, the visiting City staff person will leave a notice at the door ,.
indicating charges will begin the date of the visit and will cease only when
the property owner telephones City Hall to confirm their compliance; or
when the water restricting band has ended.
Effective Date. This ordinance will take effect and be in force after its passage and official
publication.
Adoption Date. Passed by the Arden Hills City Council this 28th day of January, 2002.
Dennis Probst, Mayor
ATTEST:
Joseph Lynch, City Administrator
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#336 - 2
RESOLUTION NO. 02-09
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF APPRECIATION TO FRAN HOLMES
WHEREAS, Mrs. Fran Holmes has been appointed to the Arden Hills Communications
Committee; and,
WHEREAS, Mrs. Fran Holmes has served as an active member of the Communications
Committee; and,
WHEREAS, Mrs. Fran Holmes provided valuable information to Arden Hills residents as a
writer for Arden Hills Notes; and,
WHEREAS, Mrs. Fran Holmes has resigned from her position on the Communications
Committee; and,
WHEREAS, Mrs. Fran Holmes gained the respect and gratitude of those who had the
privilege of working with her on the Communications Committee.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Nden Hills, on
behalf of the residents of the City of Arden Hilis, expresses its appreciation to Fran Holmes for her
dedicated and devoted service on the Arden Hills Communications Committee.
Adopted this 28th day of January, 2002.
Mayor Dennis Probst
Councilmember Beverly Aplikowski
Councilmember David Grant
Councilmember Gregg Larson
Council member Lois Rem
ATTEST:
City Administrator Joe Lynch
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EN HILLS
MEMORANDUM
TO: Mayor and City Council
City Administrator Joe Lynch
FROM: Aaron Parrish, City Planner ~f
SUBJECT: I-35W Corridor Coalition Transportation and Redevelopment Priorities
DATE: January 23, 2002
Overview
Attached are Project Summaries for the priority projects discussed at the January 22,2002 Work
Session:
. Transportation Project: Highway 96
. Transportation Project: Hamline Avenue
. Redevelopment Project: TCAAP
. Redevelopment Project: Gateway Redevelopment
. Redevelopment Project: Guidant ExpansionlRedevelopment
A resolution outlining the City of Arden Hills' identification of the above items as priorities is
also included for consideration.
Attachments
1. Resolution
2. Transportation and Redevelopment Project Summary Sheets
RESOLUTION NO. 02-10
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION IDENTIFIYING TRANSPORTATION AND REDEVELOPMENT PRIORITIES
WHEREAS, the 1-35W Corridor Coalition has requested that transportation and
redevelopment priorities be identified for the member communities; and,
WHEREAS, the City of Arden Hills identified several transportation and redevelopment
priorities requiring legislative action, intergovernmental cooperation, and support from one or
more Coalition members; and,
WHEREAS, transportation and redevelopment priorities in the City of Arden Hills include:
1. Transportation Priority:
2. Transportation Priority:
3. Redevelopment Priority:
4. Redevelopment Priority:
5. Redevelopment Priority:
Highway 96 Reconstruction and Interchange Improvements
Hamline Avenue
Twin Cities Army Ammunition Plant
Gateway Redevelopment
Guidant Expansion I Redevelopment; and,
WHEREAS, more detailed information on each transportation and redevelopment priority
is included as "Attachment A"; and,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arden Hills,
considers the above five transportation and redevelopment projects as community priorities.
Adopted this 28th day of January, 2002.
Mayor Dennis Probst
ATTEST:
City Administrator Joe Lynch
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NM I-35W CORRIDOR COALITION
TRANSPORT A TION PROJECT SUMMARY
I PROJECT: Highway 96/I-35W Interchauge / Reconstruction
I LOCATION: North ofInterstate 694 in Arden Hills / New Brighton
I DATE: 1/14/02
DESCRIPTION:
The reconstructed interchange will upgrade the existing infrastructure and provide
additioual capacity for current and anticipated redevelopment in Arden Hills and New
Brighton. While a majority of Highway 96 has been reconstructed, the segment from
Lexington Avenue to Old Highway 8 remains to be completed. Major redevelopments at
the Northwest and Northeast quadrants of 1-694 and I-35W are partially predicated on
additional capacity being provided.
I COST: N/A I ESTIMATE BASIS: N/A
I CURRENT LETTING DATE: N/A I NEEDED LETTING DATE: 2004
STATUS:
The project is cnrrently programmed for 2006. Aside from being a priority in Arden
Hills and New Brighton, the Ramsey County Board of Commissioners has identified this
project as a legislative priority.
ACTIONS NEEDED: EST. COST: DUE DATE:
1. Funding of planning and design work N/A N/A
2. Planning and programming approvals N/A N/A
3. Project Funding N/A N/A
4. Interchange and Segment One reconstruction N/A N/A
COALITION CONTACT:
Joseph Strauss, Administrator
8525 Edinbrook Crossing, Suite #5
Brooklyn Park, MN 55443
763-493-5840
AGENCY CONTACT:
NM 1-35W CORRIDOR COALITION
TRANSPORTATION PROJECT SUMMARY
I PROJECT; Hamline Avenue Reconstruction I DATE: 1/14/02
I LOCATION: Hamline Avenue between Highway 96 and 1-694 in Arden Hills
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DESCRIPTION:
In the near future, the following three items have the potential to place significant
additional demand on Hamline Avenue
. Ramsey County is currently planning to locate a new Public Works Facility on TCAAP
property adjacent to Hamline Avenue. It is anticipated that County employees,
maintenance vehicles, and other users of the facility will place additional demand on
Hamline Avenue.
. Guidant Corporation currently has a concept plan before the City to expand its existing
85 acre campus from 1,000,000 s.f. of gross floor space to approximately 2,000,000 s.f. of
gross floor space. Currently 2200 employees work on the site. If all the buildings are
constructed, Guidant estimates that 6400 employees would be located on their campus.
Development on the property is expected to be phased in over a 20 year period of time.
. Redevelopment of the Twin Cities Army Ammunition Plant.
While all of the ahove may not occur simultaneously, when reconstructed Hamline Avenue
should provide sufficient capacity to accommodate the above.
.
I COST: N/A I ESTIMATE BASIS: N/A
I CURRENT LETTING DATE: N/A I NEEDED LETTING DATE: 2004
STATUS:
This project is currently unprogrammed in Ramsey County 2000 - 2002 Transportation
ImDrovement Plan.
ACTIONS NEEDED: EST. COST: DUE DATE:
1. Funding of planning and design work N/A N/A
2. Planning and programming approvals N/A N/A
3. Project Funding N/A N/A
4. Reconstruction N/A N/A
COALITION CONTACT:
Joseph Strauss, Administrator
8525 Edinbrook Crossing, Suite #5
Brooklyn Park, MN 55443
763-493-5840
AGENCY CONTACT:
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NM 1-35W CORRIDOR COALITION
REDEVELOPMENT PROJECT SUMMARY
PROJECT:
I TCAAP Redevelopment
LOCATION:
Approximately 2370 Acres generally east ofI-35W, north of
Hi hwa 96, West of Lexin ton Avenue, and South of Couut Road I
PROJECT SUMMARY:
The Twin Cities Anuy Ammunition Plant (TCAAP) occupies approximately 2,370 acres in
the City of Arden Hills. This represents about 38% of the City's total land area, or nearly 4
square miles. A majority of the site is owned by the federal government and is under the
jurisdiction of the U.S. Anuy Ammunitions and Chemicals Command within the Department
of Defense. Arumunitions production has not occurred on the site since 1976. Currently,
fourteen EP A Superfund sites are in the process of being remediated on the property.
In 1994, Congressman Vento appointed the TCAAP Reutilization Committee. This group
was charged with developing a community based reuse plan for the site. In addition, the City
of Arden Hills has also developed a preliminary rense plan based on the ideas and concepts
brought forth in conjunction with the Vento Reuse Plan planning process. A combination of
mixed use development and recreational development is contemplated. The City of Arden
Hills is currently working actively to identify potential redevelopment options for the
property.
STATUS REPORT:
STAGE PROJECT ELEMENT STATUS
Identify concept and Previous studies conducted by the City and
identify major issues former Congressman Bruce Vento have
In process associated with identified concepts for redeveloping the
redevelopment of the
propertv. property.
Ongoing effort to work with elected
In process Intergovernmental representatives and several governmental
Coordination agencies to identify actions necessary to
convev select portions for development.
Currently evaluating options and funding
sources to undertake detailed planning of the
Planning Detailed planning and property. Options include identifying and
engineering selecting a master developer for the
property to finance detailed planning
activities.
NM 1-35W Corridor Coalition Redevelopment Project Summary
TCAAP Redevelopment
Page 2 of2
Identifying funding sources for necessary
Inquiry Funding capital improvements and environmental
remediation.
Rezone area to make it
Planning consistent with Reuse Consider for Planning Commission review
Plans and Comprehensive and Council action in 2002.
Land Use Plan.
SHORT TERM ACTIONS NEEDED:
Fundin for detailed lannin and en ineerin activities
Assistance/support with land conveyance and related issues from the Department of
Defense
Ci evaluation of otential master develo ers for the ro er
PROJECT MANAGER: PHONE NUMBER:
Joe Lynch, City Administrator 651-634-5120
EMAlL ADDRESS: FAX NUMBER:
i oe.lvn ch ilV,ci. arden -hills. mn. us 651-634-5137
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LOCATION:
NM I-35W CORRIDOR COALITION
REDEVELOPMENT PROJECT SUMMARY
I Gatcway Redcvelopment
I Northeast Quadrant ofI-35W and 1-694
PROJECT SUMMARY:
The Gateway Redevelopment in Arden Hills is located in the Northeast quadrant of I-35W and 1-694. The
area contemplated for redevelopment consists of approximately 60 acres currently improved with abandoned
railroad right of way, an older industrial building, and other underutilized property. Depending on market
demand, the project will feature two eight story office buildings along with accessory development to
accommodate the use. Chesapeake Companies is currently serving as master developer for the property.
STATUS REPORT:
STAGE PROJECT ELEMENT
Identify concept aud
major issues associated
with redevelopment ofthe
ro ert .
Complete
Iu process
In process
In process
In process
Inquiry
Inquiry
Approvals
EAW
Site Acquisition
Acquire Existing Railroad
Bridge
Capital Improvement
Plannin and Finance
Funding
STATUS
In conjunction with the City, Chesapeake Companies has
identified the opportunities and constraints to developing
the property
Master Planned Unit Development established. Final
Planned Unit Develo ment re uired.
Comments are currently being received from external
agencies. A determination regarding the adequacy of the
EA W will be made in Februa 2002.
The developer has recently acquired the primary parcel of
property. The ATS Steel and railroad property remain to
be ac uired.
The City of Arden Hills and City of New Brighton are
currently working to acquire the railroad bridge for
edestrian ur oscs.
Improvements to W. Round Lake Road and Gateway Blvd.
are necessar to facilitate redevelo ment.
Identifying funding sources for necessary capital
improvements, site acquisition, and enviroumental
remediation.
SHORT TERM ACTIONS NEEDED:
. Evaluation of necessary redevelopment funding for site acquisition, remediation, and
trausportation improvements required to facilitate redevelopment.
. Acquisition of existing railroad bridge
aron Parrish, City Plauner
a aro n.1l arrishtil1ci. ard eu -hills. mn. us
PHONE NUMBER:
651-634-5120
FAX NUMBER:
651-634-5137
NM 1-35W CORRIDOR COALITION
REDEVELOPMENT PROJECT SUMMARY
.
PROJECT:
LOCATION:
I Guidant Expansion / Redevelopment
I Lexiugton Avenue/County Road F/Hamline Avenue
PROJECT SUMMARY:
Guidant Corporation, a leading medical device manufacturer, is currently
planning for substantial near and long term employee growth. To
accommodate that growth, Guidant has developed a concept to expand and
redevelop their existing 85 acre corporate campus located in Arden Hills.
i ,rowth will occur vertically on the campus by adding approximately 1
million additional square feet for a total of2 million square feet of building
space. Surface parking will be replaced with parking structures throughout
the property. This will also allow for the addition of green space,
courtyards, and plazas on the property that are currently not available. It is
anticipated that development will be phased over a 20 year period, with
significant proj ects planned for the near term.
STATUS REPORT:
STAGE PROJECT ELEMENT
In process
Concept
In process
Analysis
Planuin
In process
Site Acquisition
Capital Improvement
Planniu and Finance
Inquiry
Inquiry
Funding
STATUS
The City is currently in process of working with Guidant on
the conce t of the ro osed ex ansion/redevelo ment.
The City of Arden Hills and Guidant are currently
planning to complete a transportation study, EA W, and
related studies necessary for the expansion/redevelopment
to roceed.
Planned Unit Develo ment a roval re uired
Evaluating the possibility of incorporating adjacent
industrial ro er into develo ment.
Transportation improvements are necessary to facilitate
redevelo ment.
Identifying funding sources for necessary capital
im rovements and site ac uisition.
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SHORT TERM ACTIONS NEEDED:
. Evaluation of necessary redevelopment funding for site acquisition and transportation
improvements required to facilitate local business expansion / redevelopment.
PROJECT MANAGER: PHONE NUMBER:
Aaron Parrish, City Planner 651-634-5120
EMAIL ADDRESS: FAX NUMBER:
aaron. parrish (al,ci. ard en -hills.mn. us 651-634-5137
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~
~~HILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE: January 23,2002
TO: City Council
City Administrator Joe Lyuch
FROM: Aaron Parrish, City Planner
SUBJECT: Case #01-29
Little Brothers Friends of the Elderly
Site Plan Review, Special Use Permit Amendment, Minor Subdivision
(Lot Consolidation)
e Request
The applicant is requesting a site plan review and amendment to their existing Special
Use Permit to replace/expand the current use of the property as institutional housing.
Ultimately, the property will be used for Little Brothers / Friends of the Elderly (LBFE)
programming including elder retreats and elder birthday parties.
Overview
Surrounding Area
f Direction Future Land Use Plan Zoning Existing Land Use
I North Low Density R-l Single Family Vacant
Residential Residential
South Low Density R-l Single Family Residential
Residential Residential
East Lake Josephine
West Snelling Avenue
Site Data
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Future Land Use Plan:
Existing Land Use:
Low Density Residential
Institutional
Memo to City Council
Planning Case #01-29: Little Brothers Friends of the Elderly
Pagc 2 of6
"
Zoning: R-l Single Family Residential
Size: 3.43 acres
Proposed Density: N/A
Topography: Relatively flat.
It
For historical reference, in 1986, LBFE was bequeathed the "Bradford House" on Lake
Josephine. Subsequently, in 1988 they applied for and received a Special Use Permit to
locate institutional housing in an R-1 zoning district.
For the last few years, the applicant has contemplated redeveloping the property to meet
their current and anticipated needs. The current proposal calls for a new building with a
footprint of approximately 4650 square feet. Overall, the proposed structure would have
9,130 square feet of gross floor area. This is compared with the existing footprint of
1938 square feet. There are also two accessory structures currently on the property.
Site Plait Review
Typically, a site plan review is not conducted for development in the R-1 Single Family
Zoning District. However, since the use requires a Special User Permit, a site plan
review is required. The following provides an evaluation of site plan and related
requirements based on the attached plan set:
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1. Lot Area, Size and Setbacks -All Code Requirements Met
As the site data in the overview section indicates, the property is 3.4 acres, or 148,104
square feet. The R-1 Single Family Residential Zoning District requires a minimum
lot area of 14,000 square feet. The following table highlights the setback
requirements:
Minimum Buildinl!: Setbacks Required Proposed at Shortest Point
Front Yard 40 Feet 138 Feet
Lake Yard 50 Feet 84 Feet
Side Yard - North Side 10 feet for a total of 25 feet 183 Feet
of Property
Side Yard - South Side 10 feet for a total of 25 feet 105 Feet (Estimate)
of Property
2. Lot Coverage - Code Requirement Met
The R-l Single Family Residential District requires that no more than 25% of the lot
be covered by structure. Taking into account the existing buildings on the property,
the total area occupied by building is 5675 square feet. This results in 3.8 percent of
the lot being covered by structure.
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Memo to City Council
Planning Case #01-29: Little Brothers friends ofthe Elderly
Page 3 of6
3. Floor Area Ratio ~ Code Requirement Met
The floor area ratio is obtained by dividing the sum of a buildings floor area by the
amount of the lot area. The floor area ratio cannot exceed 0.3 for the R-1 Single
Family Residential District. The FAR for this project is .06, much less than the
maximum permitted.
4. Landscape Lot Area - Code Requirement Met
The minimum amount of landscape area for the -I Single Family Residential District
is 65% of the lot area. The proposal shows 128,854 square feet of landscape area of
the total lot area of 148,104 square feet or 87%.
It is not anticipated that significant new landscaping will be added to the property
since the property currently has a large number of mature trees and other vegetation.
5. Height - Meets Code Requirement
The maximum building height allowed in the R-l Single Family Residential District
is 35 feet. The proposed elevations show a building height of 30 feet when measured
from the first floor.
6. Parking. - Meets Code Requirements
The Zoning Ordinance requires 1 parking space for every 4 residents, and 1 parking
space for every employee. With 10 rooms available, and one on sight caretaker, it is
necessary to provide 11 spaces to meet the code requirement. The applicant is
proposing 17 total spaces. However, ten would be paved, while seven would be
grass. Staff would suggest the use of turf blocks for the seven grass spaces. This will
minimize the "parking effect" making the property more consistent with the adjacent
single family residences:
Code Re uirement
11 Spaces
Pro osed Parkin
17 S aces
7. Access and Circulation. - Meets Code Requirement
Access to the property is proposed from existing access to Hamline Avenue.
8. Screening ~ Meets Code Requirement
Significant trees and vegetation currently exist along the borders of both adj acent
properties and Hamline Avenue providing ample screening. Staff would suggest that
trash be kept in an enclosed structure such as the existing garage.
Memo to City Council
Plmming Case #01-29: Little Brothers Friends of the Elderly
Page 4 of6
9. Lighting - Meets Code Requirements
e
A lighting plan has been submitted that meets code requirements.
10. Grading and Utilities. Consider approval contingent upon evaluation by City
Engineer
A detailed grading and utility plan have not been evaluated. Staff would suggest
making approval contingent upon any recommendations provided by the City
Engineer.
11. Aesthetics
Therc are no specific aesthetic guidelines for development in the R-l Single Family
Residential District.
Special Use Permit
Institutional housing is a Special Use in the R-1 zoning district. Special uses are those
uses that are generally compatible with the basic use classification, but should not be
permitted generally or as a matter of right because of special problems which the
proposed location might present. The current Special Use Permit allows the fonowing:
e
". . . visitations by elderly people, participation in programs of the permittee,
daytime recreational activities, staff/volunteer retreats and meetings, vacation
sessions and overnight stays for 3 to 4 persons, . . "
With the proposed expansion of the facility, the applicant is requesting an amendment to
the Special Use Permit to allow for:
". . . visitations by elderly people, participation in programs of the permittee,
daytime recreational activities, stafJIvolunteer retreats and meetings, vacation
sessions and overnight stays for up to 10 people, . . "
The applicant's statement, original Special Use Permit, and proposed Special Use Permit
are attached for your review.
Minor Subdivision / Lot Consolidation
For "housecleaning" purposes, staff has suggested that all four of the properties be
consolidated into one. The City Code authorizes the consolidation of platted lots of
record if the following conditions are met:
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Memo to City Council
Plmming Casc #01-29: Little Brothers Friends of the Elderly
Page 5 of6
A. The owners oj such platted lots to be consolidated shall file with the City Planner
a surveyor registered land survey oj the lots to be consolidated.
A registered land survey has currently not been submitted for the property. This
would be a condition of the approval for the consolidation.
B. The parcel resultingJrom the consolidation shall not have an area, dimensions or
setbacks which are less than the minimum requirements specifiedJor the zoning
district in which the parcel is located in the Zoning Ordinance.
The consolidated parcel will exceed all minimum dimensional criteria for the district
C. It is determined that the proposed consolidation will not be detrimental to the
public welfare or injurious to adjacent tracts in the area in which the
consolidated parcel is located.
The consolidation will not negatively impact neighboring properties.
The applicant will be available at the meeting to clarify any questions that you might
have relative to any of the aforementioned items.
Recommendations
A. In Planning Case #01-29, the Planning Commission recommends approval of the site
plan with the following conditions:
1. The seven parking spaces non-bituminous parking spaces should utilize turf
blocks.
2. A grading and utilities plan be submitted and approved by the City Engineer.
3. Trash be enclosed in a temporary enclosure until such time as the existing garage
is replaced at which time a masonry enclosure consistent with the building and
garage will be provided.
4. The applicant obtains all necessary permits from the Rice Creek Water Shed
District and Ramsey County;
5. Compliance with the applicable provisions of the Zoning Ordinance
B. In Planning Case #01-29, the Planning Commission approval of the revised Special
Use Permit.
C. In Planning Case #01-29, the Plmming Commission recommends approval of the
minor subdivision/lot consolidation based on the following findings, and with the
following conditions:
Memo to City Council
Planning Case #01-29: Little Brothers Friends of the Elderly
Page 6 of6
1. The application is able to meet the minimum requirements of Section 22-12, (e) of
the City Code for the final consolidation of the properties;
2. Upon approval, registered land survey outlining the proposed consolidation will
be submitted to the City.
3. The final consolidation shall be recorded with Ramsey County within sixty days
of approval from the City Council; and
4. Following recording with Ramsey County, the applicant will provide evidence of
recording to the City of Arden Hills.
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Deadline for Aeencv Actions
The City of Arden Hills received the completed application for this request on December
20, 2001. Pursuant to Minnesota State Statue, the City must act on this request by
February 19, 2001 (60 days), unless the City provides the petitioner with written reasons
for an additional 60 day review period. The City may with the petitioners consent extend
the review period beyond the 120 days.
Options
1.
2.
3.
Recommend approval as submitted.
Recommend approval with conditions.
Recommend denial. If the City denies the petitioners request, "...it must state in
writing the reasons for the denial at thc time that it denies the request".
Table for additional information.
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4.
Attachments
1. Location map
2. Plan set submitted by applicant
3. Applicant's Special Use Permit statement
4. Original Special Use Permit #88-26
5. Proposed Special Use Permit
6. Excerpt of Planning Commission Meeting Minutes
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Lo&ON AND
U77LITY SURVEY FOR:
BOUNDARY, TOPOGRAPHIC,
MCGOUGH CONSTRUCTION
(BRADFORD HOUSE)
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1_) LocOli"" ond ~i'e3 of underground uHlili"3 sMown hereon ore
approximate only ond ore ~ho",n based on freld locotion of visible Ii.tu'e~
in combination ...ili'> o'l<]ilobl.. dolo provided by 'orious ,ourcu Some
<mdergroond uWily location. or.. 'hO"" o~ morl<ed o".i\.. by tho,.. utility
componi... who.e localo" re.ponded to our Gopher Stote One Call, ~idel
number 297199. U\,/t;e, ,hown ore dependent on the completen.." "noj
accurocyo'dQloprovid.d otherundergroondulili\ie.ofwh;ch.....ore
u,,,,wore mer exi.t. Verily 011 ulil;!I". ,.ilk,,1 10 con.lruclion or d..,;gn.
Oef1ote.co,t iron pipe
Oenot...curb.loo
Oenoluduclil" iroo pioe
Oenot"s electrl~ metef
Oenot"s ele<otri~ OIJllel
Oenolu 90S meter
Oenotes guy...;,,'
Denotes lirellydront
Oenot", stru~ture i,w~t ele~tioo
Oenot~'5 overheod ei"",tfic line
Oenolu o~h~d leiephone lin~
Oenoles po""r pol"
Denotes pow"r and li911l pale
Oen"t~5 pJastic pOpe
Den"tes re",for.:ed <:on~fele pipe
Oenot"s sanitary manllole
Oen"less"nit"rys..wer
O..,,"~es storm sewer
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Oen"tes ",,,Ier line
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PRCPfRTY OFSCRIP110~
(Per Document No.'" 26~j29j &/ 264j29~)
All 01 thot porl of lot I. l-to'Ckn..y Pork. Roms"y County.
~innnoIQ. lying Soutll....st..rly 01 th.. loHo..;,.,q ducribed
lin..: 8eginn;ngotOP<lintonlh..No,th"<>slerlylln.."f
.oid lol I (said Nortil"'ester1y line ho".;ng an ossumed
be<lrlnq 01 South 51 degree" 01 minut" west) "l1icll is 0
di"l<ln<:.."t2J2 f....tSoutllw..st~ya/1I1..""05tNorlherly
corner of .oid l<lt I; thenc.. Saulh J.!I d..qren 59
minutes East to Ih.. lhoreli"" of Lok" Jc:<s"flhin" and
tiler" terminating.
2.) Conl<ld GOPHER STilT( ON( CALL ot 65i-454_0002 lor p'eci:'<e "",ile
local ion 01 ut,n;", prlar ~o ony e~eo'i('llion.
.3.) This 'ur~..y wos prepared without the benelit 01 <:Uffent litl~ "o'k
Easem..nlo, oppurlenon<:es. ond en<:umbrone.. may ...ist in oddition;o
~hM" sho.." he<eon. Thi. su'~ey i. ,ubject '10 revi.ian up"" receiot "r n
~urre"t ~il1~ 'nsurence commilment 0' oUo'''ey', title op;"io!'l
.'11.0 all 01 Lot, 2. 3 on" 4, Hockney Pm.... !~om.ey
C",mty. ~in"e~oto.
4.) The ~ubiecl p'op~'ly lies wilhi" 2ene C. (o'eo 01 minimol lIoodinq). r~'
Ihe Nolio"ol F1nodl"su,o"ee Proqrom. FlOOd IMu'once Role ~nr
Community P"nel No. 270.375 0002 S, <:Iote<1 .July 2, 1981.
5.) Men" 149.5007. So_ >\. "r 3.4]"/_ Acr~s
6,) loni"<) Md .etbock ;"f"''''otl<", os p,o,,;ded by Ihe Plo,~ni~g
Oeportme"t ,01 th~ r:i~y o( .'I,den Hill,:
Oenot..., Bo,swood t,ee
Denote. Bir<:h tree
O""ole!Catolpotree
Oenole, Cottonwood tree
Oen"le. Locu.t tr~..
Oenoles I.loole tree
Denole!sh"'b
Denol...CoIo,."loGr..en5prucetr...
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The .ubject p'Ope<ly'5 :"ned f11 (5innl.. Family R.,ide"liol)
I_I Too of lop "vt 01 fire hydronl .....t of l-fomHn~ .~v~nue
N..<luthwe"t<l/,ur....y"<l"trol.lOlinnNo, 100.1
EI!!~ojjo" 5 901.91 le...l
The .~lbock. 1m lone R I (Sin{lle SComily ~e.id~'"ltio') ore.
Building,
Front. -10 I~..!
Sid... 10 leel minimum 25 leet mo.im"m
Reor: 301ee\
2,) Too 01 mo'l "oil in wOOd ,oil po.l. ~OP 01 ..ood ~l!!p.
~o.t 01 8radlord h"u.~.
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3,) Seorln"s ,hown in porenlhe,i. ore per d~",riDtio"
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Ihe lond obo.... describ..d ,,"dOf the locatio" 01
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SCALE ~200 N. HAIv\L1NE AV direclsupervislonandlhatlamaduly
DATE AIZDEN HILLS , Licensed Archilect under the laws of the 2179 4TH STREET MINNESOTA
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lIITLE BROTHERS/FRIENOS OF rHE ELOERl Y
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ARCHITECTS, P.A.
2179 FOURTH srREET
WHITE BEAR LAKE, MN 55110.3026
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WHITE BEAR lAKE. MN 55110-3028
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I hereby certify thai this plan, specIfIcation,
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Bradford Property Renovation
Project Location: 3200 Hamline Avenue North
Arden Hills, MN 55112
Name and Address of Owner: Little Brothers - Friends of the Elderly
1845 East Lake Street
Minneapolis, MN 55407
Name and Address of Surveyor: McGough Construction Company Incorporated
2737 Fairview Ave N.
Roseville, MN 55113
Name and Address of Architect: Bill Rust
Rust Morrison Walijarvi Architects, P.A.
2179 Fourth Street
White Bear Lake, MN 55110
.
Intended Use of the Property
Request: Little Brothers - Friends of the Elderly requests a Special Use Permit to operate
an institutional housing facility on a 4.0-acre site in an R-I district. The operation of the
facility would be to accommodate the following uses.
I. Daytime recreational activities: Groups of 5 to 40 elderly would be invited for
picnics, gardening, or playing cards. Day use would average three days per week from
May through September and perhaps one day per week during the other months.
2. Vacation sessions: Groups of3 to 10 elderly would be invited to the facility for
fishing, cooking, playing cards, sitting outside, eating, etc. Vacation sessions would be
for periods of two days to two weeks from May through September. Average use would
be 15 to 20 days per month.
3. Staff and volunteer retreats and meetings: Use would be about once per month, with
5 to 30 attending.
Considerations:
1. The Bradford will, which left the property to Little Brothers - Friends of the Elderly,
specified that the property should be maintained "as a vacation home for the full use and
benefit of under-privileged and elderly persons living in the central areas of the Twin
Cities to enjoy the out-of-doors in a natural setting."
.
2. A resident caretaker shall see that the buildings and grounds are maintained in a
manner compatible with the neighborhood.
3. In the summer, when there would be visitors on the grounds, the dense tree cover on
the edges of the site provide a natural separation from neighbors and from Hamlin
Avenue.
"
4. Staff or volunteers shall be on the site at all times that invited visitors are present.
5. The primary activity area on the site is situated very near the center of the site,
leaving a distance of approximately 200 feet to the residence on the south and 300 feet to
the residence on the north.
"
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,;; . Liti I~ 8rclthers F (If E F2,".:[,J2-721-5848
Jun 19 2001 15:21
P.02
.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN Iffi ,1 .s
SPECIAL USE PERMIT-Case No.. 83-26
.
The undersigned, the Administrator of the City of Arden Hills (the
"City") does hereby certify that this Special Use Permit is granted pursuant
to the provisions of Appendix A of the Arden Hills Code, being the Zoning
Ordinance (Ordinance No. 218, 88 amended) of the City, in accordance with
a public hearing duly held by' the Planning Commission of the City on
September 7, 1988 and subsequent approval thereof by the City's Council on
Septembm: 12, 1988 at its Council meeting held on that date.
Permission is accordingly riven the applicant, LIT T L E
BROTHERSlFRIENDS OF THE ELDERLY, 1845 East Lake Street,
Minneapolis, Minnesota 55407. and its succellllora and assigns, hereinafter
collectively called "Permittee". to use the property located at 3200 H,nnline
Avenue North, Arden Hills, Minnesota (the "Parcel"), for visitations by
elderly people. participation in prolTams of Permittee, daytime recreational
activitiea, staff/volunteer retreat. and meetinra, vacation sessions and
overnight stays for 3 to 4 persons.-all in .trict conformance with the plans,
specifications, narrative end pictorial ducriptione, sketches,
transparencies, consultants' report. and othn documentation submitted to
and filed with the City in connection with th. above-referenced Planning
Commisaion case and in particular Plenner Ber,ly's revised report of
September 12, 1988.
.
The Parcel is located at 3200 HaJDline Avenue North. It is apparently
owned of record by Permittee. Its legal description is set forth on Exhibit
"A" attached hereto and made a part hereof.
This Special Use Permit is issued subject to Permittee's compliance not
only with the general conditions, descriptions and documents described
above but also all of the applicable requirements of the Arden Hills Code,
including specifically, but not by way of limitation, the Building Code
portion thereof and Appendix A the.eof, the Zoning Ordinfll"Ce of the City
(Ordinance No. 213, 8.ll amended). In addition, this Permit is subject to the
following special conditions:
1. Any changes in the uses of the Parcel from the ones specified above
shall require an amendment to this Permit the procedures for which are
set forth in the City's Zoning Code.
2. A resident caretaker shall at all times keep the buildings located on
and the grounds of the Parcel in a manner compatible with the
surrounding neighborhood.
3. Staff or volunteers shall be on the site at all times that invited visitors
ar.e present.
Little Brothers F of E Fax:612-721-S848
Jun 19 2001 15: ~'=
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4. In the event the City recei'lres objections concerning the parking
conditions on the Parcel, or in the vicinity of the Parcel, as a result of
programs being conducted by Permittee on the Parcel, the terms and
conditions of this Permit shall be reviewed by the Planning COmmission
and the Council.
Any violation of the terms ~d conditions of this Permit shall be deemed
a violation oftha City Code entitling the City to various remedies prescribed
therein. The invalidity of any term, condition, limitation, provision,
paragraph, Sentence Or clause in this Permit shall not impair or affect in
any manner the validity, enforceability or effect of the rest of this Permit.
A certified copy of this Permit may be filed, in his discretion, by the
Administrator with the Ramsey County Recorder or Registrar of Titles
depending upon whether the Parcel's title is abstract or registered. If title
to the Parcel is registered, Permittee or the owner of the Parcel shall
provide the City with the owner's duplicate certificate of title for the Parcel
so that the City can file the certified copy of this Permit if it so chooses.
Dated at Arden Hills, Minnesota this 12th day of September, 1988.
CITY OF ARDEN JJ1T.T ~
By ~ Il ~
Gary er,Mnti..i_.....tor
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STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
SPECIAL USE PERMIT - PLANNING CASE 01-29
The undersigned, the Administrator of the City of Arden Hills (the "City") does
hereby certify that this Special Use Permit is granted pursuant to the Arden Hills
Zoning Ordinance, as amended, in accordance with a public hearing duly held by,
the Planning Commission of the City on January 9, 2002 and subsequent
approval thereof by the City's Council on January _, 2002 at its Council meeting
held on that date.
e
Permission is accordingly given the applicant, Little Brothers / Friends fo the
Elderly, 1845 East Lake Street, Minneapolis, Minnesota 66407, and its
successors and assigns, hereinafter collectively called "Permittee", to use the
property located at 3200 Hamline Avenue North, Arden Hills, Minnesota (the
"Parcel"), for visitations by elderly people, participation in programs of Permittee,
daytime recreational activities, staff volunteer retreats and meetings, vacation
sessions and overnight stays for up to ten people--all in strict conformance with
the plans, specifications, narrative and pictorial descriptions, sketches,
transparencies, consultants' reports and other documentation submitted to and
filed with the City in connection with the above-referenced Planning Commission
case.
The Parcel is located at 3200 Hamline Avenue North. It is owned of record by
Permittee. Its legal description is set forth on Exhibit "A" attached hereto and
made a part hereof.
This Special Use Permit is issued subject to Permittee's compliance not only
with the general conditions, descriptions and documents described above but
also all of the applicable requirements of the Arden Hills Code, including
specifically, but not by way of limitation, the Building Code portion thereof and
the Arden Hills Zoning Ordinance as amended). In addition, this Permit is
subject to the following special conditions:
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1. Any changes in the use of the Parcel from the ones specified above shall
require an amendment to this Permit the procedures for which are set forth in
the City's Zoning Code.
2. A resident caretaker shall at all times keep the buildings located on and
the grounds of the Parcel in a manner compatible with the surrounding
neighborhood.
3. Staff or volunteers shall be on the site at all times that invited visitors are
present.
4. In the event the City receives objections concerning the parking
conditions on the Parcel, or in the vicinity of the Parcel, as a result of
programs being conducted by Permittee on the Parcel, the terms and
conditions of this Permit shall be reviewed by the Planning Commission
and the Council.
Any violation of the terms and conditions of this Permit shall be
deemed a violation of the City Code entitling the City to various remedies
prescribed therein. The invalidity of any term, condition, limitation,
provision, paragraph, sentence or clause in this Permit shall not impair or
affect in any manner the validity, enforceability or effect of the rest of this
Permit.
A certified copy of this Permit may be filed, in his discretion, by the
Administrator with the Ramsey County Recorder or Registrar of Titles
depending upon whether the Parcel's title is abstract or registered. If title
to the Parcel is registered, Permittee or the owner of the Parcel shall
provide the City with the owner's duplicate certificate of title for the Parcel
so that the City can file the certified copy of this Permit if it so chooses.
Dated at Arden Hills, Minnesota this _ day of January, 2002.
e
City of Arden Hills e
Dennis Probst, Mayor
Attest:
Joe Lynch, City Administrator
.
e January 9. 2002 Plannina Commission Meetina Minutes Excerpt
CASE #01-29 - LITTLE BROTHERS - FRIENDS OF THE ELDERLY -
HAMLINE A VENUE - SITE PLAN APPROVAL AND SPECIAL USE PERMIT
AMENDMENT - PUBLIC HEARING
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Acting Chair Sand opened the public hearing at 7:33 p.m.
Staff reviewed their report dated January 2,2002 and recommended approval for
the reasons stated therein.
Commissioner Galatowitsch inquired if the consolidation was of four lots or three
lots. Mr. Parrish responded it would consolidate four properties.
Commissioner Zimmerman inquired about the turf blocks referred to in condition
#1. Mr. Parrish explained the turf blocks are a hard surface for parking, however,
grass can grow through. This will help integrate the parking with the existing
residential area.
Bill Rust, architect for Little Brothers-Friends of the Elderly, explained the turf
blocks come in a variety of sizes. They can be concrete or plastic; the plastic is
relatively new. The grass spilling over softens the look ofthe landscape, and also
allows moisture to be absorbed into the ground.
Acting Chair Sand asked if Mr. Parrish had a preference with concrete or plastic
blocks. Mr. Parrish responded concrete would be preferable. He added this also
meets the City's criteria for lighting.
Acting Chair Sand requested the applicant use lighting with the yellowish-orange
cast, which is used in most of the residential areas, rather than the bluish type of
white light. Mr. Rust responded they are wide open in regard to the lighting.
Commissioner Zimmerman inquired about condition #3, which requires trash to
be enclosed in the existing garage or building. She suggested some type of trash
container be used. Therese Cain, representative of Little Brothers-Friends of the
Elderly, responded they would probably need more of a dumpster arrangement for
garbage.
Commissioner Zimmerman suggested they build a wall that would blend in to
screen the trash from adjoining properties, while giving the trash pick up access to
the container from one side. Mr. Rust explained the current garage on the left
side is in bad shape, in the future they plan to replace it and integrate a trash area
that would be screened from the public.
January 9. 2002 PJanninq Commission Meetinq Minutes Excerpt
Page 2 of 4
Acting Chair Sand asked what they would do in the interim. Mr. Rust responded
they would build a containment center that would match the existing garage
towards the lake.
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Acting Chair Sand asked ifMr. Parrish had a preference regarding the garage and
the trash enclosure. Mr. Parrish responded his recommendation would be to add a
condition on the site plan review that a temporary enclosure will be provided until
the new garage is constructed. He could not see investing significant money
when the garage will be coming down. He explained the new garage would not
likely go through the Planning Commission.
Commissioner Galatowitsch asked how many feet the garage is from the house.
Mr. Rust responded it is a couple hundred feet.
Commissioner Galatowitsch inquired about their garbage handling. Ms. Cain
responded they roll carts, which work well for transporting the garbage, on the
path to the garage area. In the winter they do not have that many things going on
but the path is kept clear.
Commissioner Galatowitsch expressed concern that Little Brothers should plan
for the future, as their use might increase, and they may want the garbage located
closer to the house. She inquired if the drive that circles around will be capable of
supporting fire trucks to reach the building. Mr. Rust responded they would build
the drive to the City's standards. Regarding the dumpster, he added that the bulk
of their activity is in the summer. Although it is nice to have the garbage near the
kitchen, they do not think there will be that much debris to warrant having the
dumpster near the building. They can, however, look at that issue.
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Commissioner Galatowitsch expressed concern with the parking, and stated it
looks rather haphazard. She suggested they include an area right outside the
house for parking. Mr. Rust responded most of the elderly are driven to the
facility and will not be parking a vehicle. The reason the parking is planned this
way is to soften the landscaping, however, they can work with Mr. Parrish on this
Issue.
Acting Chair Sand inquired which parking area would be paved and which would
use the turf blocks. Mr. Rust responded the parking closest to the building would
be hard surfaced parking, as it will get more use.
Acting Chair Sand suggested the area by the garage should be hard surfaced due
to the garbage trucks that would be coming in. His preference would be that the
top ten spaces be asphalt and the lower seven spaces, which are closer to
resideuts, would be turfed.
Commissioner Zimmerman suggested the ten spaces closest to the road be paved
and the spaces closest to the building be turfed. Commissioner Galatowitsch
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Januarv 9. 2002 Planninq Commission Meetinq Minutes Excerpt
Page 3 of 4
stated paving thc parking spots closest to road would go against the goal of
minimizing the impact to the residential area.
Mr. Rust stated he would work with Mr. Parrish regarding the parking.
Commissioner Galatowitsch asked if the driveway is paved. Mr. Parrish
responded the current driveway is bituminous. Mr. Rust stated the driveway
would be redone, as it is not in good condition.
Tom Winch stated he lives in the second house east of the proposed development
and has been there for 35 years. He stated John Bradford's dying wish was that
they would do something with this property. He said his only concern had been
parking, and he is happy it will have on-site parking. He welcomed Little
Brothers as a neighbor.
Acting Chair Sand closed the public hearing at 8:05 p.m.
Commissioner Galatowitsch stated the name is a good way to honor John
Bradford, and the design of the building is aesthetically pleasing from the street
and the lake.
Mr. Rust complimented Mr. Parrish on his ability to work with them on this
project.
Commissioner Zimmerman moved, seconded by Acting Chair Sand, to
recommend approval of Planning Casc #01-29, Little Brothers-Friends of the
Elderly, Site Plan Approval, including the modification of condition #3, with the
following conditions:
1. The seven parking spaces non-bituminous parking spaces should utilize
turfblocks;
2. A grading and utilities plan be submitted and approved by the City
Engineer;
3. Trash be enclosed within a temporary fenced in enclosure until thc
existing garage is replaced by a brick enclosure that blends in well;
4. The applicant obtains all necessary permits from the Rice Creek Water
Shed District and Ramsey County; and
5. Compliance with the applicable provisions of the Zoning Ordinance.
The motion carried unanimously (4-0).
Commissioner Zimmerman moved, seconded by Acting Chair Sand, to
recommend approval of Planning Case #01-29, Little Brothers-Friends of the
Elderly, revised Special Use Permit.
The motion carried unanimously (4-0).
January 9. 2002 Planninq Commission Meetinq Minutes Excerpt
Page 4 of 4
,
Commissioner Zimmerman moved, seconded by Acting Chair Sand, to
recommend approval of Planning Casc #01-29, Little Brothers-Friends of the
Elderly, minor subdivision/lot consolidation based on the following findings, and
with the following conditions:
--
1. The application is able to meet the minimum requirements of Section 22-
12, (e) of the City Code for the final consolidation of the properties;
2. Upon approval, registered land survey outlining the proposed
consolidation will be submitted to the City;
3. The final consolidation shall be recorded with Ramsey County within
sixty days of approval from the City Council; and
4. Following recording with Ramsey County, the applicant will provide
evidence of recording to the City of Arden Hills.
The motion carried unanimously (4-0).
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EN HILLS
MEMORANDUM
TO: Joe Lynch, City Administrator
FROM: Terrance Post, City Accountant @
SUBJECT: Light Brigade Inc. Charitable Gambling Premises Permit Renewal
DATE: January 25,2002
This premises permit renewal involves the applicant's request to continue Class B pull tab
operations at the Blue Fox Inn for the period from April 1 , 2002, to March 31, 2004.
Staff has no hesitation in endorsing this premises permit renewal resolution. The Light Brigade
Inc. is an exemplary local organization that prides itself on trying to contribute 100% of net
profits in the form oflocal trade area donations. In the staffreview period from January 2000 to
December 2001, the Light Brigade made almost $215,000 in local trade area donations to thirty-
four (34) different local groups including several schools in the Mounds View School District.
Recipients receiving over $10,000 in donations include Northwest Youth & Family Services
($13,500); Mounds View High School ($63,633); Irondale High School ($32,600); Upper
League Summer Baseball ($10,100); Independent School District No. 621 ($30,000); and
Chippewa Middle School ($10,000).
Recommeudation
Staff recommends Council approve Resolution No. 02-08, Resolution Approving Light Brigade
Inc. Charitable Gambling Premises Permit Renewal Application at the Blue Fox Inn, at the
] anuary 28, 2002, regular Council meeting. Representatives from the organization will be
present to answer any questions the City Council may have of them.
enc.: A. Resolution No. 02-08
B. Renewal Application (LG214PPR)
C. Lease (LG22 I )
D. Trade Area Spending Aualysis
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CITY OF ARDEN HILLS
RAMSEY COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 02-08
RESOLUTION APPROVING LIGHT BRIGADE, INC.
CHARITABLE GAMBLING PREMISES PERMIT RENEWAL APPLICATION
AT BLUE FOX
THEREFORE, BE IT RESOLVED, that the City of Arden Hills agrees to approve the
Premises Permit renewal application for Light Brigade for a Class B gambling booth at the Blue
Fox Inn, 3833 Lexington Avenue North, Arden Hills, Minnesota, for the period from April!,
2002, to March 31, 2004.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 28" DAY OF JANUARY, 2002.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPHY P. LYNCH, CITY ADMINISTRATOR
State of Minnesota
Gambling Control Board
Premises Permit Renewal Application
For Board Use Only
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Check #
eG214PPR Printed: 9/5/2001
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Effective Date: 4/100%
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Expiration Date: 3/31/J \1112
License Nurnber:B-02847-004
Name of Organization: Light Brigade Roseville Arden Hills
GamblinK Premises Information
Name of the establishment where gambling will be conducted
Blue Fox 81tfZ;' tit/. /L/.,..
3833 Lexington Ave N
Arden Hills, MN 55112
County: Ramsey
Note: Our records show the premises
is located within the city limits
Lessor Information
Name of the property owner (If different):
Square footage leased per month:
Rent paid per month:
Square footage leased per bingo occasion:
Rent paid per bingo occasion:
Bin~o Activity
Our records indicate that Bingo is not conducted on these premises.
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Stora~e Information
251 5th St NW EZ Mini Sto
New Brighton, MN 55112
Bank Information
SI{EHel? SANK
F;~.!.tAI BAlik
4061 Lexington Ave N
Arden Hills, MN 55126
Gambling Bank
Account Number: 0244643601
On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposits and
wifudrawals for the gambling account. The organization's treasurer may not handle gambling funds.
Name
Address
City, State, Zip Code
Roseville, MN 55113
Title
Donald W Hewitt
1794 W Maple Ln
G~""'t.IP6 I'tAloJlo,&li/l.,
Herbert Eugene King
1504 W Hwy 96
Arden Hills, MN 55112
PIIUi'C't' 0 II---
00rfN {,. Ct.AS~I1AtJ t.f'l1o E. T"p'''/fbtJE St/tJ1{e-Vll~l<INN 55/!' ';HIEft:F;>(f'Cu~Orw:
(Be sure to complete the reverse side of this application)
This form will be made available in alternative fonnat (ie.large print, braille) upon request.
Page 1 of 2 (Continued on Back)
Acknowledgment
Page 2 of2
Gambling Site Authorization
I hereby consent th81 local law enforcement
officers, the board or agents of the board, or ].
the commissioner of revenue or
public safety or agents of the
cormnissioners, may enter 1he premises to
enforce the law.
Bank Records Information
The board is authorized to inspect the bank
records of the gambling account whenever
necessary to fulfill requirements of current
gambling rules and taw.
Organization License Authorization
I hereby authorize the Gambling Control
Board to modify the etaS'! of organization
Iicen~ to be consistent with the class of
permit being applied for.
I have read this application and all
information submitted to the board is true,
accurate, and complete; 7.
2. all other required information has been
fully disclosed;
3. I am the chief executive officer of the
organization;
4. I assume full responsibility faT the fair and / "" / ..c?//
lawful operation of all activities to be ~ ~~--
co ndUeled; t/;S'f th h' f .
5 I ill f '1' . If 'th th I f :.gnature 0 e c Ie executive
. w ami Ianze myse WI e aws 0 .' .
Minnesota governing lawful gambling and officer (DesIgnee may not SJ.,gIl)
rules of the board and agree, iflicensed, to {-I<( - C? ~
abide by those laws and rules, including
amendments to them;
Oath
I declare that:
6. any changes in application information
will be submitted to the board and local
unit of government within ten days of
the change; and
I understand tha! failure to provide
required information or providing false or
misleading information may result in the
denial OT revocation of the license.
Date
Local Unit of Governm~.owled ment and AfdJroval
1~1II-_.-~- _n~lIllIll_ IU. !iIIrlII'llIlIlIIl -........
CITl OF' fit1JJrYJ /1[..[,;
6J:J
On behalf of the city, I hereby acknowledge this application
for lawful gambling activity at the premises located within
the city's jurisdiction, and that are!nlution specifically
approving or denying the application will be forwarded to
the applying organization.
Il
Signature of city personnel receiving application
f1tf 11kqr~AA 0 \ I~ ~O(J1-
Date
Title
For the townshio: On behalf of the township, I acknowledge
that the organization is applying to conduct lawful gambling
activity within the township limits.
Print name of to wnship
A township has no statutory authority to approve or deny an Signature of township official receiving application
application (Minn. Stat ~c. 349.213, subd. 2).
Tide
I
Date
For the county: On behalf of the county,] hereby
acknowledge this application for lawful gambling activity at Print name of county
the premises located within the county's juris:iiction, and
that a resolution specifically approving or denying the
application will be fOf\\'arded to the applying organization. Signature of county personnel receiving application
The information requested on this form (and
any attachments) will be used by the
Gambling Control Board (Board) to
determine your qualifications to be involved
in lawful gambling activities in Minnesota,
and to assist the Board in conducting a
background investigation of you. You have
the right to refuse to supply the information
requested; however, if you refuse to supply
this information, the Board may not be able
to determine your qualifications and, as a
consequence, may refuse to issue you a
licerue-. If you supply the information
requested, the Board will be able to process
your application.
Title
Your name and address will be publ ic
information when received by the Board.
All the other information that you provide
will be private data about you until the
Board issues your license. When the Board
issues your license, all of the information
that you have provided to the Board in the
process of applying for your license will
become public. If the Board does not issue
you a license, all the information you have
provided in the process of applying for a
license remains private, with the exception
of your name and address which will remain
public.
Private dala about you are availableonly to
I
~
Date
Board whose work assignment requires
that they have access to the infonnation;
the Minnesota Department of Public
Safety; the Minnesota Attorney General;
the Minnesota Conunissioners of
Administration, Finance, and Revenue; the
Minnesota Legislative Auditor, national
and international gambling regulatory
agencies; anyone pursuant to court order;
other individuals and agencies that are
specifically authorized. by state or federal
law to have access to the information;
individuals and agencies for which law or
c-'
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Minnesota Lawful Gambling '-
Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221
Name of Legal Owner of Premises Street Address City Stale Zip Daytime Phone
1HOHlrS e. ~o5SAe K 'Y,35~/,,,-ro.Jltvf. N. AR Dfi/J HILL.-$ MN 5',,1.(. ~"I-'lS3-btJOO
Name of Lessor Street Address City Stale Zip Daytime Phone
(ij same as legal owner, write in "SAME') 1I5AME "
Name of Leased Premises Street Address City Zip Daytime Phone
BLUE r: ox e,...1l." Q RILJ. Jf3$ IEIVNtSTDN A'IE. N. fl~ve,v HIU.5 5'~/U. ~S'I-Ij.G3-'OOO
Name <:i Lessee (name of organization leasing the premises) GCB license no. of organization Daytime Phone
L.J&Hr 8I?J<jAlJe,$JoI<!.. OZ3J7.1 '-51- '~t.-J/4'
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Rent Information
. .
. Total rent cannot exceed $1,000 per month for all'
non-bingo activity for this premises.
. For bingo activity, use lease form LG222.
. For pull-tab dispensing machines, use lease form
LG223.
. An organization may not pay rent to itself or to
any of its affiliates for space used for the conduct
of lawful gambling.
Rent to be paid per month $ / tJt)(). !!
m no rent is to be paid, indicate.l)-)
feet by feet for a total of square feet.
feet by feet for a total of square feet.
feet by feet for a total of square feet.
feet by feet for a total of square feet.
-
feet by feet for a total of square feet.
Combined total square feet.
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Sketch and Dimensions of Leased Area
Sketch: For all areas being leased for the conduct
of gambling and storage of gambling product at this
premises, attach a sketch (drawing) showing: (1) the
leased area(s), and (2) the dimensions.
Dimensions
The leased areas are:
Storage
Storage
For Premises Pennit Renewal Applications Only: If no
changes have been made at the site, you do not have to
complete this section or provide a sketch.
Lawful Gambling Activity
Type of gambling activity that will be conducted at this gambling premises. Check all that apply.
.0 Paddlewheels '. . G2]pulI-Tabs ... .0 Raffles . 0 Tipboards.
Term of Lease Amended Lease Only .
The term of this lease agreement will be concurrent with If this is an amended lease showing changes occur-
the premises permit issued by the Gambling Control ring during the term of the current premises permit,
Board, unless terminated sooner by mutual consent of write in the date that the changes will be effective
the lessor and lessee. ~~_' Both parties that signed the lease
J...eHor- "'0.'1 ,...;-......,,,...fe le"~" j,J~#,<fo must initial and date all changes.
() ~),)e I-ke... a", I (Jo'3
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Questions on this form should be directed to the Licensing
Section of the Gambling Control Board (Board) at 651-639-
4000. Thi$ pUblication will be made available In alternative
formal (i.e..large print, B~IIe>"upon request. Hearing impaired
individuaJs using a TTY may call the Minnesota Relay Service
at 1-600-627-3529 and ask to place a call to 651-639-4000.
The information req uested on this form will become public
infannation when received by the Board, and wUl be used to
determine your compliance wilh Minnesota statutes and rules
governing lawful gambling activilies.
Page 1 of2
1199
Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221
I
LESSOR PROHIBITIONS
Management of Gambling
Prohibited
The owner of the premises or the lessor
will not manage the conduct of gambling
at the premises.
Participation as Players Prohibited
The lessor, the lessor's Immediate family,
and any agents or gambling employees
of the lessor will not participate as piayers
in the conduct of lawful gambling on the
premises.
Illegal Gambling
1. The lessor is aware of the prohibITion
against illegal gambling in Minnesota
Statutes, section 609.75, and the
penalties for illegal gambling
violations In. Minnesota Rules, part
7661.0050, subpart 3.
2. To the best ofthe lessor's knOYolledge,
the lessor affirms that any and all
games or devices located on the
premises are not being used, and are
not capable of being used, in a'
manner that violates the prohibttions
against illegal gambling in Minnesota
Statutes, section 609.75, and the
penalties for illegal gambling
violations in Minnesota Rules, part
7661.0050, subpart 3.
3. Notwithstanding Minnesota Rules,
part 7661.0050, subp. 3, an
organization must continue making
rent payments, pursuant to the terms
of the lease, if the organization or ITS
agents are found to be solely
responsible for any illegal gambling
conducted at that site that is
prohibited by Minnesota Rules, part
7661.0050, subpart 1, or Minnesota
Statutes, section 609.75, unless the Arbitration Process
organization's agents responsible for The lessor agrees to arbitration when a
the illegal gambling activity are also violation of these lease provisions is
agents or !"mployees of the le&sor. alleged. The arbITrator .shall be the CRG.
4. The lessor shall not modify or I I
terminate the lease in whole or in part ACCESS TO PERMITTED PREMISES
because the organization reported to
a state or local law enforcement State of Minnesota and Law
authority or the board the occurrence Enforcement
at the site of illegal gambling activity The board and its agents, the
in which the organization did not commissioners of revenue and public
participate. safety and their agents, and law
Other Prohibitions enforcement personnel have access to
the permitted premises at any
1. The lessor will not impose restrictions reasonable time during the business
on the organization WITh respect to hours of the lessor.
providers (distributors) of gambling-
reiated equipment and services or in
the use of net profits for lawful
purposes.
2. The lessor, the lessor's immediate
family, and any agents or employees
of the lessor will not require the
organization to perform any action
that would violate statute or rule.
3. If there is a dispute as to whether any
of these lease provisions have been
violated, the lease will remain in effect
pending a final determination by the
Compliance Review Group (CRG) of
the Gambling Control Board.
'"
., v
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L
4. The lessor shall not modify or
terminate this lease in whole or in part
due to the lessor's violation of the
provisions listed on this lease.
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Organization
The organization has access to the
permitted premises during any time
reasonable and when necessary for the
conduct of lawful gambling on the
premises.
I LESSOR RECORDS MAINTAINED I
The lessor shall maintain a record of all
money received from the organization,
and make the record available to the
board and its agents, the commissioners
of revenue and public safety and their
agents upon demand. The record shall
be maintained for a period of 3-1/2 years.
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OTHER OBLIGATIONS AND AGREEMENTS - Attachment
All obligations and agreements between the organization and the lessor. are contained in or attached to this lease.
(Attach addITional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and
the lessee.)
S E~ /<; '€~f'tW$1 tE ~ fw.TItfJ (!t6UIIIf' ilF/t$d'Ni "''''0 trcwo"AL. ,~ '1/V.T1\~ TJi!.~$H
.,It.TI,NltTlf S eo t:;(: ()T/L.ITfE'$ A~P r!fp SIJI'tiFff....Sl6N AWl 5FCIJK.ry ()F rlhr
fllU. -rite. OI'~1l T1 "N.
This lease Is the total and only agreement between the lessor and the organization conducting lawful gambling actiVITies
other than bingo and pull-tab dispensing devices. There is no other agreement and no other consideration required between
the parties as to the lawful gambling and other matters related to this lease. Any changes in this lease will be submitted to
the Gambling Control Board ten days prior to the effective date of the change.
() ~
Print Name and Tille 01 Lessor
1Z--I7-d I
(Lessee) Date
HtE/?13IiKT E. INq ql"l6UNtO ~IrNAQIiI{
Print Name and Tt1e 01 Lessee
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Page2of2
1/99
.
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,
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L1GHrBRI
City of Arden Hills
Analysis of Trade Area Spending Compliance
Light 81igade. In<:.
January.2000 to December ,2001 (24 months)
Premises Permit Exp..idion Date: March 31,2002
'TIrt'Qir '~rldQt( Ia.~qn i4ttfot:r d!i:fQl1 2ilddtr a.~Qtt 4lhQtt -24.MOlith'
5QQo :2000 120"00 2000 12001 ~p~ 2001 20(),1 S~:,"nlfirv,:
Gross Receipts - $800,095.00 $370,802.00 $377,924.Dq $409,878.00 $397,303.00 $366,906.00 $343,220.00 $372,236.00 I $~,438,364.00
Prizes - 598,893.00 289,085.00 292,975.00 316,988.00 308,674.00 280,141.00 264,837.00 288,133.00 $2,639,726.00
Pet Receipts 74.9% 78.0% 77.5% I 77.3% 77.7% 76.4% 77.2% n.4% 76.8%
Gross Profit 201 ,202.00 81,717.00 .. 84,949,00 92,890.00 aa,629.00 86,765.00 78,383.00 84,103.00 $798,638.00
Pet Receipts 25.1% 22.0% 22.5% 22.7% 22.3% 23.6% 22.8% 22.6% 23.2%
,
Allowable Expenses 98,472.00 48,627.00 45,546.00 42,493.00 44,804.00 40,362.00 45,377.00 42,928.00 $408,609.00
Pet Gross Profit 48.9% 59.5% 53.6% 45.7% 50.6% 46.5% 57.9% 51.0% 51.2%
,
Net Profit b\4 Taxes 102,730,00 33,090.00 39,403.00 50,397.00 43,825.00 46,403.00 33,006.00 41,175.00 390,029.00
Pet Gross Profit 51.1% 40.5% 46.4% 54.3% 49.4% 53.5% 42.1% 49.0% 48.8%
UN Gambling taxes 37,852.00 20,023.00 0,00 6,385.00 18,356.00 18,712.00 0.00 3,926.00 $105,254.00 '
I Pet Gr~ss profit 18.8% 24.5% I 0.0% 6.9% 20.7% 21.6% O.Q<>,{. 4.7% 13.2%
MN Tax Paid to Distributors 13,403.00 8,887.00 8,073.00 9,086.00 i 9,669.00 8,405.00 8,540.00 8,418.00 $74,481.00
Pet Gross Profit 6.7% 10.9% 9.5% 9.8% 10.9% 9.7% 10.9% 10.0% 9.3%
Net p,ofit _ Taxes (NPATI 51,475.00 4,180.00 31,330.00 34,926.00 15,800.00 19,286.00 24,466.00 28,831.00 ' 210,294.00
Pet Gross Profit 25.6% 5.1% 36.9% 37.6% 17.8% 22.2% 31.2% 34.3% 26.3%
Conb'ibution to AH 5,148.00 418.00 3,133.00 3,493.00 1,580.00 1,929.00 2,447.00 2,883.00 $21 ,031 .00
Pet NPAT 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0%
,
other Trade Area Contrib:
~?uth i Family S<<vie!S 7.500.00 6,000.00 $13,500.00
Snail lake Elementary 2,500.00 2,500.00 5,000.00
.n~s View HS 4,700.00 10,000.00 9,390.00 12,518.00 5,500.00 8,500.00 625.00 12,400.00 63,633.00
ndale HS 17,600.00 2,506.00 500.00 10,000.00 2,000.00 32,600.00
ph Reeder Food Shelf 1,000.00 1,000.00
orthwest Family YMCA 4,000.00 3,000.00 , 7,000.00
AH S ortsmen"s Club 300.00 300.00 600.00
Boy Scout Troop 609 20.00 1,500.00 1,520.00
Upper leanue Summer Baseball 5,500.00 4,600.00 10,100.00
Island Lake Elementary 3,000.00 3,000.00
Shoreview Babe Ruth BasebaU 400.00 400.00 800.00
~unn ide Elementary 5,000.00 2,000.00 7,000.00
MV Mustan Rugby Club 1,000.00 1,600.00 2,600.00
little lakes little league 300.00 . 300.00 , 600.00
Ind School Dist NO.621 20,000,00 10,000.00 30,000.00
Ramse Youth Safety Carn . 300.00 300.00 600.00
MV Soccer Booster Club - 200.00 200.00 400.00
IrondaJe Blueline Club .~ 200.00 100.00 300.00
Valentine Elementary 2,500.00 2,500.00
Meb'o Center for}nd Living 1,000.00 - 1,000.00
S1. John The B .stSchooJ 100.00, 1,000.00 1,100.00
Sf Odelia School 100.00 525.00 1,000.00 1,625.00
Edgewood Middle School 1,500.00 425.00 1,925.00
Ramser L'ty School Patrol Foundation . 3,000.00 3,000.00 6,000.00
MV hea learning Center . 2,500.00 2,500.00
Pike lake Elementary . I 2,500.00 2,500.00
, Dear Santa Pro' t 100.00 100.00 200.00
MV Bovs BasketbaJl Boosters i 150.00 150.00 300.00
YMCA Camp Sf Croix (local Schlorshi - 2,000.00 2,000.00
~hippewa Middle School 5,500.00 4,500.00 10,000.00
Emmet Williams School PTA '1.000.00 1,000.00
North Subwban lacrosse 1,000.00 - 1 ,000.00
' MV Football Booster Club - 150.00 150.00
~outh Hockey Association - 750.00 750.00
Subtotal Trade Area 46,120.00 39,500.00 13,490.00 23,768.00 26,725.00 11,225.001 12,975.00 41,000.00 214,803.00
~~t NPAT 89,6% 945.0% 43.1% 68.1%' 169.1% 58.2% 53.0% 142.2% 102.1%
Total Trade Area Spending 51,268.00 39,918.00 16,623.00 27,261.00 28,305.00 13,154.00 15,422.00 43,883.00 235,834.00
I Pel NPAT 99.6%1 955.0% 53.1% 78.1% 179.1% 68.2% 63.0% 152.2% 112.1,%
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metropoli~an Area management Allodation
of the Twin City Area
CITY HALL
207 Lafayette Street
P.O. Box 378
Winona, MN 55987-0378
FAX: 507/457-8212
MINNESOTA
RECEIVr~
DEll 3 ZOOl
i
I
CITY OF ARUc" ""L~S I
DATE:
December 11, 2001
TO:
Metropolitan Area Management Association Members (MAMA) and MAMA
Labor Relations Subscriber Service Members
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Coalition of Greater Minnesota Cities Members (CGMC) and Greater
Minnesota Labor Relations Subscriber Service Members
FROM:
William S. Joynes, City Manager, City of Golden Valley, Chairman, MAMA
Labor Relations Committee
Eric B. Sorensen, City Manager, City of Winona, Chairman, CGMC Labor
Relations Committee
SUBJECT: MAMA and CGMC Labor Relations Subscriber Service
The MAMA and CGMC Labor Relations Committees' AGREEMENT with Labor Relations
Associates, Inc. (LRA) cails for the provision of special labor relations services for
Metropolitan Area and Greater Minnesota cities. The AGREEMENT with LRA for special
subscriber labor relations services builds upon on a history of agreements between LRA,
Minnesota cities, and the League of Minnesota Cities (LMC) for labor relations services
dating from 1968.
The services to be provided to Metropolitan Area and Greater Minnesota cities by LRA
are outiined in the enclosed copy of the AGREEMENT
e
The services inciude most of the services which the MAMA and GMC subscriber cities
have been receiving under the subscriber service program that has been administered
by the LMC for more than twenty-five years.
.
The subscriber services include:
1. Assistance with joint cities' efforts to deal with proposals to modify Minnesota labor
relations legislation. LRA personnel will analyze proposed legislation and/or help
draft proposals which meet cities' needs.
2. Assistance with cities' joint efforts to establish and maintain regional and/or state-
wide labor/management relations committees with unions representing the same
job classification in different cities.
3. Assistance with cities' joint efforts to establish multi-employer and/or regional
bargaining relationships with unions representing the same class of employees in
multiple cities.
4. Maintenance of a data base on a current basis for the job classifications of police
officer, firefighters, and public works maintenance available to cities by computer.
5. Assistance by computer, telephone, or FAX to cities with regard to grievances,
personnel policies and practices, responses to administrative agencies,
negotiations strategies, employee discipline and analysis of lists of arbitrators.
6.
Additionally, LRA will provide regional training opportunities dealing with
supervisory issues, significant labor relations issues, and issues pertaining to State
and Federal legislation.
.
The AGREEMENT with LRA and attached fee schedule for the 2002 - 2003 subscriber
services for the Metropolitan Area and Greater Minnesota cities for the year beginning
March 15, 2002 and ending March 14, 2003 is enclosed with this letter.
Invoices and copies of the 2002 - 2005 AGREEMENT are being sent to all MAMA and
Greater Minnesota cities currently using the special subscriber services. Cities not using
the special subscriber services will also receive a copy of this letter and copies of the
AGREEMENT, they may subscribe by remitting the appropriate fee to the MAMA/CGMC
Labor Relations Subscriber Service. Population is based on the most recent estimates.
A separate Agreement has been negotiated between the League of Minnesota Cities and
LRA. This Agreement provides for LRA's assistance to the LMC in its effort to develop
a labor relations "Library"; preparation of articles in the LMC magazine; and limited advice
by telephone to LMC member cities. The Agreement does not provide for services
duplicative to the subscriber services outlined in this letter.
If you have any questions with regard to the services outlined in this letter or the contents
of the Agreement, please call us. MAMA cities call William S. Joynes at 612-593-8002.
GMC cities call Eric 6. Sorensen at 507-457-8234.
.
.
.
.
Checks for MAMA Labor Relations Subscriber Service for the amount on the enclosed
invoice should be made payable to:
MAMA/GMC LABOR RELATIONS SUBSCRIBER SERVICE and mailed by March 1,
2002 to:
WILLIAM S. JOYNES
CHAIRMAN, MAMA LABOR RELATIONS COMMITTEE
CITY OF GOLDEN VALLEY
7800 GOLDEN VALLEY ROAD
GOLDEN VALLEY, MN 55427-4588
Checks for GMC Labor Relations Subscriber Service for the amount on the enclosed
invoice should be made payable to:
MAMA/GMC LABOR RELATIONS SUBSCRIBER SERVICE and mailed by March 1,
2002 to:
ERIC B. SORENSEN
CHAIRMAN, CGMC LABOR RELATIONS COMMITTEE
CITY OF WINONA
207 LAFAYETTE STREET
P.O. BOX 378
WINONA, MN 55987-0378
cc: Kevin Frazell, Director of Member Services, LMC
metropolitan Area management AI/ociation
of the Twin City Area
DATE: December 12, 2001
TO: Mr. Joe Lynch
City Administrator
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112-3923
FROM: William S. Joynes, City Manager, City of Golden Valley
Chairman, MAMA Labor Relations Committee
SUBJECT: 2002-2003 Subscription Service
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If the City of Arden Hills chooses to subscribe to the Metropolitan Area Management
Association Labor Relations Subscriber Service as described in the enclosed material for
the subscriber year March 15, 2002 through March 14, 2003 the amount due is:
$2,830.00
This amount is payable on receipt to the "MAMA/GMC Labor Relations Subscriber
Service", The check should be sent to:
William S. Joynes
Chairman, MAMA Labor Relations Committee
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427-4588
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AGREEMENT BETWEEN
METROPOLITAN AREA MANAGEMENT ASSOCIATION (MAMA) AND
COALITION OF GREATER MINNESOTA CITIES (CGMC)
ON BEHALF OF METROPOLITAN AREA CITIES AND
GREATER MINNESOTA CITIES SUBSCRIBERS AND
LABOR RELATIONS ASSOCIATES, INC. (LRA)
.
A. PlJRPOSF OF AGRFFMENT
The purpose of this AGREEMENT is to provide for labor relations services,
employee compensation analyses and personnel services to subscriber Twin Cities
Metropolitan Area and Greater Minnesota Cities and remuneration for such services as
outlined below.
B. SERVI(;FS TO BE PROVIDED
1. For (;itiAs in thA Twin (;itiAS Metropolitiln Arefl
Labor Relations Associates, Inc. - Principals and Associates - will not charge
individual subscriber cities for the services outlined as follows:
a.
A Principal of LRA will participate with subscriber cities in any joint
negotiations, mediation, or labor/management committee involving two or
more subscribers and a common union representing similar bargaining
units when the cities choose to bargain jointly.
.
b. A Principal of LRA will consult with subscriber cities' elected and/or
appointed officials by telephone, letter, FAX, or in person with regard to
their individual labor relations, employee compensation, and personnel
matters.
c. LRA Principals will provide subscribers with data maintained by LRA and as
provided for by this AGREEMENT, make recommendations as to
commonly used language to be placed in Labor Agreements, make
recommendations for initial City response to grievances filed by employee
organizations, make recommendations regarding individual arbitrators in
interest and/or grievance arbitration cases, provide recommendations with
regard to the general content of a subscriber's personnel policies and
practices, provide initial recommendations regarding responses to State
administrative agencies involving such issues as Workers' Compensation,
Unemployment Compensation, Veterans' Preference, Equal Employment
.
.
,
.
.
.
Opportunity/Human Rights, and Affirmative Action, and make initial
recommendations as to appropriate disciplinary action on a case-by-case
basis consistent with the requirements of "just cause" or the criteria
specified by State Veterans' Preference legislation.
d.
LRA Principals will assist subscribers with their preparation of wage and
fringe benefit data, provide analyses of interest and grievance arbitration
awards involving subscribers individually or collectively, and provide
representation in individual subscriber collective bargaining and/or
mediation provided the issue(s) involved have potential pattern-setting
impact on the bargaining efforts of other subscriber cities.
e.
A Principal of LRA will provide advice to assist subscribers in their efforts to
comply with the requirements established by the State of Minnesota Local
Government Pay Equity Act (LGPEA), Minn. Stat. Chapter 471 as
administered by the Minnesota Department of Employee Relations (DOER).
f.
A Principal of LRA will provide general advice to assist individual
subscribers with their preparation of reports or analyses required by DOER
or the Minnesota Department of Human Rights (DHR) under the provisions
of the LGPEA.
g.
A Principal of LRA will provide general advice to assist individual
subscribers with their preparation of any appeals of findings by DOER or
DHR under the provisions of the LGPEA.
h. LRA will serve as liaison to various municipal officials' groups as directed by
MAMA.
i. LRA will maintain a data base to include current information for the job
classifications of police officer, firefighter, police sergeant (or equivalent),
and public works maintenance person (or equivalent). The data base will
include Stanton Group V, VI, and VII Cities with the following information:
. Compensation (wage rates, longevity pay, performance pay, lump
sum payments and salary steps);
. Level of City insurance contributions for Health and Life with
reference to Dental and Long Term Disability if applicable;
. Uniform allowance;
. Educational incentive;
2
. Vacation accrual:
. Overtime pay; .
. Court time compensation;
. Call back pay;
. Standby time;
. Wage differentials (shift or assignment);
. Severance pay;
. Holidays;
. Injury on duty;
. Compensatory time;
. Sick leave;
. Work/Shift Schedules; and
.
. Subscriber City Labor Agreements
j. LRA will provide subscribers with information regarding significant labor
relations and/or personnel items on a quarterly basis.
In the performance of these duties LRA personnel will:
. Respond to telephone, letter or FAX inquiries from subscribers;
. Agree not to represent any labor organization during the contract
period;
. Maintain normal working hours;
. Maintain telephone and FAX facilities in the LRA offices; and
. Submit written monthly reports of services provided to subscribers.
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2. For Gmilter Minnesotil Cities
LRA personnel - Principals and Associates - will not charge individual subscriber
cities for services outlined as follows:
a. A Principal of LRA will consult with the individual subscriber cities' elected
and/or appointed officials by telephone, letter, FAX or in person in LRA
offices with regard to their individual labor relations, comparable worth (Pay
Equity) or personnel matters.
b. LRA will provide current compensation (wage, longevity, performance pay)
data for Greater Minnesota Cities with a population of 2,000 or more for the
police officer and firefighter job classifications.
c. A Principal of LRA will provide general advice to assist individual
subscribers with their preparation of reports or analyses required by the
Minnesota Department of Employee Relations (DOER) or the Minnesota
Department of Human Rights (DHR) under the provisions of the State of
Minnesota Local Government Pay Equity Act (LGPEA).
d.
A Principal of LRA will provide general advice to assist individual
subscribers with their preparation of any appeals of findings by DOER or
DHR under the provisions of the LGPEA.
e.
LRA will provide individual subscribers with one comparable worth (for
LGPEA compliance) analysis each calendar year based on data provided to
LRA by the subscriber.
f. A Principal of LRA will participate with subscriber cities in any joint
negotiations, mediation, or labor/management committee involving two or
more subscribers and a common union representing similar bargaining
units when the cities choose to bargain jointly.
c. FmJCATION' METROPOliTAN ANn GREATER MINNESOTA CITIES
1 . LRA personnel - Principals and Associates - will provide for all interested cities,
regional training opportunities dealing with supervisory issues, labor relations
issues and issues pertaining to State and Federal legislation.
We suggest that MAMA and the Greater Minnesota Cities establish an Education
Committee which will provide input and approval relating to content and location of
a yearly training program developed in concert with LRA.
4
Commencing in 1992, it would be the intent of LRA to provide reasonably priced
training opportunities at convenient locations throughout the State to enhance the .
skills of City personnel in such areas as contract administration, grievance
handling, discipline, reinforcement and performance appraisal, and other subjects
as directed by the committee. We see this expanded effort as integral in
developing a consistent professional approach by City personnel to the burdens
we continue to face from labor unions and the dictates of State and Federal
legislation.
2. LRA will provide recommendations for educational programs for persons assigned,
by the subscribers, the responsibility of handling labor relations and personnel
matters.
D. GF:NFRAI PROVISIONS
1. ConsultAnt FAcilitiRs Ann SRrvir.RS
In providing the above-stated services, LRA will maintain telephone and FAX
services in LRA offices and respond to inquiries from subscribers within three (3) working
days. LRA will also maintain the capacity to provide additional labor relations,
comparable worth (Pay Equity) and personnel services to individuai subscribers either
directly or through subcontractors acceptable to LRA.
2.
ConsultAnt RemlJnRriltion
.
LRA will be remunerated for the services outlined above through the payment of:
a. A fixed monthly retainer fee; and
b. A fee based on hours worked by LRA Principals and/or Associates.
c. Work performed by LRA personnel for subscribers in addition to the
services provided for above will be billed at an houriy rate agreed to by
MAMA, Greater Minnesota Cities Labor Relations Committee, and Labor
Relations Associates, Inc. in addition to reimbursement for any direct
expenses incurred by LRA.
Items (a) and (b) above are subject to an upper dollar remuneration limit each
contract year period. Any monies not expended in a contract year will be carried over and
be avaiiable for payment in following years. Item (c) above pertains to LRA billings to
individual subscribers.
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The dollar amounts to be shown in (a), (b) and (c) will be set each year of the
... AGREEMENT based on discussions between MAMA, Greater Minnesota Cities Labor
... Relations Committee and LRA.
3. nllrCltion Clnd CClncellCltion
This AGREEMENT shall be effective March 15,2002 and continue in full force and
effect until March 14, 2005. This AGREEMENT is subject to termination by either party
with the provision of ninety (90) days' notice.
4. Fxcillsivity of RerresAntCltion
LRA Principals and Associates agree that they will not, during the term of this
AGREEMENT, represent any employee organization. Nor will LRA Principals and
Associates represent any employee organization for a period of two (2) years after the
termination of this AGREEMENT if the AGREEMENT is terminated by Labor Relations
Associates, Inc.
day of
,2001.
FOR LABOR RELATIONS ASSOCIATES.
1NCl1
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Dated is J/~dayof
&p~ ,2001.
FOR THE METROPOLITAN AREA
MANAGEMENT ASSOCIATION
FOR GREATER MINNESOTA CITIES
LABOR RELATIONS COMMITTEE
bM 13. A~
D~~daYOf
,2001.
fLbJ ~
Dated this ~ day of
~,2001.
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APPENDIX A
FEES: March 15,2002 to March 14,2003
1, MAMA SlJRSCRIBERS
PopulAtion
2002 - :::>om FAA
Under - 5,000
5,000 - 9,999
10,000 - 14,999
15,000 - 19,999
20,000 - 29,999
Over - 30,000
$ 2,020,00
$ 2,830,00
$ 3,504.00
$ 4,177.00
$ 4,851.00
$ 5,660.00
2, GRFATFR MINNESOTA CITIES:
P0[111lAtion
:::>OO? - :::>OO:'l FAA
Under - 5,000
5,000 - 9,999
10,000 - 14,999
15,000 - 19,999
20,000 - 29,999
Over - 30,000
$ 1,616.00
$ 1,887,00
$ 2,290.00
$ 2,562.00
$ 2,830.00
$ 3,101.00
3, Services provided by the Consultant which are outside the scope of this
AGREEMENT and which are provided to those cities participating in the subscriber
service shall be billed at the rate of $84,00 per hour for the 2002 - 2003
AGREEMENT period.
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