The URL can be used to link to this page

Home My WebLink AboutCCP 02-11-2002 I I, . . . ~ ~~HILLS AGENDA CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING MONDAY, FEBRUARY 11, 2002, 7:30 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:30 P.M. 7:30 P.M. 7:30 P.M. 7:40 P.M. 7:45 P.M, 1. Call to Order 2. Approval of Meeting Agenda 3. Approval of Minutes a, January 22, 2002 W orksession 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There will be no separate discussion ofthese items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. North Metro I-35W Corridor Coalition Agreement c. Appointments Joint Public Works Facility Study Group d, Digital Camera purchase e. Contribution Agreement Cities of Arden Hills, North Oaks and Shoreview, Lake Johanna Fire Department f. Ordinance #337, Resolution #02-12, Resolution #02-13, Amending Arden Hills Municipal Code regarding City Council salaries and meeting time g. SEH Scope of Services amendment 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. j 'I ,~ . CITY COUNCIL MEETING AGENDA, MONDAY, FEBRUARY II, 2002, Page 2 7:50 P.M. 6. Unfinished and New Business a. Xcel Energy utility line construction b. Park warming house replacement c. Tony Schmidt Underpass Funding d. Planning Commission, PTRC, appointments, chair, members e. NSY A Big Ten Supper Club 8:45 P,M. 7. Administrator Comments a. TCAAP resolutions 8:55 P,M. 8. Council Comments 9:15 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. Tentative February 2002 Meeting Schedule Meeting dates, times and locations are subject to change. Please contact City Hall for the most current schedule. Tentative March 2002 Meeting Schedule Meeting dates, times and locations are subject to change. Please contact City Hall for the most current schedule. February 6 Planning Commission 730 P,M, PLANNING COMMISSION MEETING CANCELLED March 6 Planning Commission 7:30 P.M. March 11 Council Meeting 7:30 P.M. Fehruary 11 Council Meeting 7:30 P.M. March 18 Council Worksession 4:45 P.M. Fcbruary 18 Holiday March 25 Council Meeting 7:30 P.M. February 19 Council Worksession (Tuesday) 4:45 P.M. February 25 Council Meeting 7:30 P.M. February 27 Conununications Committee 7:00 A.M. . \ e . e ~ ---A~HILLS MEETING MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORKSESSION TUESDAY, JANUARY 22, 2002, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER Mayor Probst called the meeting to order at 4:51 p.m. Councilmembers present were Beverly Aplikowski, David Grant, Lois Rem, and Gregg Larson. Staff present included City Administrator, Joe Lynch; Parks & Recreation and Interim Public Works Director, Tom Moore; City Planner, Aaron Parrish, City Treasurer, Terry Post; Building Official, Dave Scherbel; City Engineer, Greg Brown; and Recording Secretary, Jackie Gritz. Senator Mady Reiter was present and spoke on the items on her agenda which included grant money for I-35W corridor, Park-N-Ride in Blaine, supporting the pledge of allegiance bill for schools at least once a week; elimination of sales tax for municipalities; 100% of motor vehicle tax to the road fund, tax bill for the state operating expenses, gas tax increase, budget deficit, education spending, wine in the grocery stores, eight percent breathalyzer standard, banning cell phones while driving, unicameral legislature, tobacco money, and the stadium issue. COMMUNITY DEVELOPMENT Planninl!/Zoninl! Case #01-32, Guidant Presentation Planner Parrish summarized Guidant's presentation by indicating there plans to go from a I million square foot to a 2 million square feet campus facility. He also indicated they are focused on preserving the green space surrounding the property and redirecting the traffic flow. Parrish said the Planning Commission did not have any adverse reaction to Guidant's plans. Guidant's representatives reviewed their development concept plan as expressed in their Written Statement which is included with the packet. Administrator Lynch indicated the water pressure and flow has been an issue that will need to be dealt with. Parrish indicated this issue was addressed in the engineering report and will be dealt with in the Master Plan. ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES JANUARY 22, 2002 Councilmember Larson suggested Guidant go to the surrounding neighborhood and ask opinions regarding their plans which would include aestethics and traffic control. Parrish indicated the City could help Guidant with this resident meeting by identifYing those residents surrounding the Guidant campus. Councilmember Rem noted she had received a call from a resident to the north of the Guidant campus who is concerned about the parking ramps and Cummings Park. Rem suggested it may be helpful to show existing Guidant campus boundaries in relation to the park, Probst indicated an issue we should deal is the access road to the park and the water tower. Parrish indicated a possible solution developed could be to create an access off of Wyncrest which also creates some neighborhood issues, Guidant indicated curb cuts would be reduced. Parrish said the fire department has been given an opportunity to provide input on the Guidant plans and they did not have an issue with the height of any proposed buildings but their issues would be with access to the different buildings. Parrish said at this point Guidant will take comments and develop a master plan which he anticipates will be a year long process. Parrish indicated the 2002 planned new buildings may precede without a finalized master PUD plan. Guidant indicated the 2002 new building construction may need a variance from setbacks along Fernwood but otherwise should not violate any city codes. 1-35W Corridor Coalition Transportation and Redevelopment Priorities -Lynch recapped the items the Planner had identified as priorities and asked ifthe Council was in agreement with these priorities. Councilmember Grant asked if the City will be able to participate in the decision make process for the 96/1 0 corridor. Parrish said the decision-making process would involve soliciting our comments. Council was in agreement on the priorities for the Coalition and agreed to put this item on the next Consent Calendar. 1-35W Corridor Coalition GIS Coordinator - A separate GIS coordinator has been hired by the Coalition and the City has been approached about providing an office for this individual in our City Hall with the understanding the Coalition would provide the technology working with our network server. Probst said he believes we could benefit from providing an office for this person in our City Hall, Parrish said having this person at City Hall also allows us to have access to the equipment that comes along with a GIS function such as a projector, printer, etc, Lynch indicated we most likely would receive a reduction in our portion of the cost for this individual if we provide an office for this person on-site, Council agreed to place this item on the Consent Calendar. ( 2 . . Arden Tower Update - Scherbel noted he had solicited a cost proposal for another evaluation of the towers and previous engineering report prepared on the towers. Larson said he believes the City should not be picking up the cost of this second evaluation. Scherbel said according to the building code he can require an evaluation ifhe believes . something is unsafe but it would be up Vaughn to choose the company and cost. Scherbel said a qualified engineer should evaluate the report and prepare an independent ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES JANUARY 22, 2002 3 . report to make a determination on the tower's safeness. He indicated American Tower does manage 10,000 towers around the country. The cost estimate could be reduced if the next evaluator can use the existing geotechnical report, The American Tower proposed report by American Tower would include ultrasonic testing which has not been done thus far and would give the condition of the existing tower, Scherbel said we have received several reports since 1997 indicating the tower is not up to code but no report as to what to do to fix it. Probst said he suggests we make it clear to Vaughn that we expect reimbursement. Scherhel said his main concern is the tower and public safety and that Vaughn has compounded the problem by adding additional antennas. Parrish noted Vaughn currently has 25 antennas but his SUP allows only 15 antennas. Aplikowsi said we should spend the money up front and have an evaluation and find out if it is safe as is. If it's safe as is then we are done with the issue. If it is unsafe we find out what he needs to do to make it safe and make it happen. We should request him to pay for the report which would include evaluation ofthe previous report and evaluation of the tower. After the second report is completed we will continue to move forward to close this issue. . Finance Department 2002 Budget - Recreation Programming ~ Three options were presented to amend the adopted 2002 Recreation budget. Option A would involve a 10% price increase and 75/25 Charitable Gambling Fund split. Option B would utilize a portion of the General Fund surplus and involve creating the newsletter in-house. Option C would involve an increase in price by 5% and 65/35 Charitable Gambling Fund split and a newsletter reduction from three issues to two issues. Council agreed a 70/30 Charitable Gambling split, a 5% price increase, and a reduction in the number of newsletter issues. This item was moved to the Consent Calendar for formal action. 2002 Fee Schedule Review - The 2002 Fee Schedule had been adopted without Larson's changes. Larson asked another column be added to reflect the previous year's changes and current year's so it is easily visible what price has changed. Item was moved to the Consent Calendar with Larson's changes noted. Public Works Department Water Restriction and Water Usage Ordinance - The previously requested changes have been made. Probst suggested two more changes (language change from "City Council may override" rather than" City Council has a right to") ($20.00 a day fine for residents versus $25.00) and then item will be moved to Consent Calendar. . Administration Department City Hall Use Policy and Fees - Lynch noted he has adjusted the fees as Council has requested. Grant noted he is surprised we are going ahead with renting the rooms after the other cities have advised us against doing so. Lynch noted most the other cities used a Community Center and not their City Hall. Rem indicated we can try it for a year and ifit doesn't work we can stop it. Probst noted he does not want to waive damage deposit ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES JANUARY 22,2002 4 fees in any room for day or night and asked we be very rigorous about pursuing damage costs from any group. Damage deposit fees should apply to all rooms and not just the Council Chambers. Probst argued we would not allow anyone on the 2nd floor conference because ofthe access to the staff offices. Aplikowski said we should be selective about who uses the 2nd floor conference room. Probst suggested we try using it and see what issues surface with the room. Item was moved to the Consent Calendar for formal action. . STAFF COMMENTS Lynch noted the Council's presence is requested for January 26th and February 1st staff retreats. Brown noted there are 3 scenarios being worked on for the PMP and he would like to receive Council's thoughts. Brown recommended scenario 1 or 2. Consensus was received to go with the Hunters Park neighborhood in mid to late summer. Post asked the Council to take action on the assessment policy. COUNCIL COMMENTS Grant noted he talked with Mr. Mark Keller from the Operations and Finance Committee and Mr. Keller had noted the Maintenance and Operations (M&O) Committee wanted to know to what extent they would be involved in planning for the proposed new Maintenance facility. Probst noted he would like their ideas and Council will listen to them, Probst also indicated he would like to see a Task Force developed with a Planning member included in the group, as well _ as one or two members of the staff which may include Tom Moore or Jim Perron. Probst said - the next step would be the appointment of a Task Force. Rem noted the January/February newsletter will be going out shortly. It was recommended to her the next issue be on the new City Hall, Larson noted the Ramsey County letter in the packet was done well. He also noted Ramsey County Parks has identified as a number one priority the Tony Schmidt Park trail railroad underpass. Larson noted the immediate issue is for us to send a letter indicating our support and consideration of financial participation. Council agreed. Probst suggested a resolution be drafted to give our support and to start looking at how we can help with the project in regard to funding support. Item was moved to the Consent Calendar for formal action. Probst noted he is fine with the letter written by the owner of the property adjacent to Perry Park with the exception ofthe lot split point. Probst indicated we would want to communicate to him that acquisition of his property may be a long term goal ofthe park system. In any event, Probst believes the letter requires a written response back to the landowner expressing the City's position of a lot split at this property. e . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES JANUARY 22, 2002 5 Probst noted he received numerous phone calls from Pioneer Press reporter Cindy Boyd regarding the Governor's endorsement to the Army National Guards request for license to an additional 54 I TCAAP acres which would leave roughly 520 acres left for potential land development. Probst noted it is important we take formal actions from now on to indicate the City's position, Lynch noted GSA is fighting the acquisition and is preparing an RFP. ADJOURN Mayor Probst moved and all Councilmembers agreed to adjourn the meeting at 9:46 p.m. e e e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/II/02 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (01128102) 20695 20696 20697 20698 20699 20700 20701 20702 20703 20704 20705 20706 :~:c:KAij\:1jk:: 01/29/02 01/30/02 01/30/02 01/30/02 01/30/02 01/30/02 01/30/02 01/30/02 02/04/02 02/04/02 02/04/02 02/05/02 ::;,M;Q1,iKr> Affini Plus Federal Credit Union Electronic Interiors MAMA Dascom S stems Grou Rochon Co oration E~Z Rec clin ,Inc. Lake Coun Cha ter Lake Coun !North Star Cha ter Stanton Grou Minnesota Mutual Life Fortis Benefits Xcel Ener Subtotal - Paid Claims 4,680.56 1,188.18 2,830,00 86,594.92 49,830,96 4,855.00 350,00 100,00 398,50 204,30 185,37 7,936,21 159,154,00 PAGE10F3 First Februa Pa 011 Final P t-Elec Tech-CC Chambers Subscri rion Service 2002-2003 Pa #1 & Pa #l-A V Contract Services Pa #15 & Pa #16-Ci Hall Construction Janua Service March 2002 Serninar-ScherbeI & Nordeen Cha ter Education-Scherbel & Nordeen Medical/Da care Reimbursement 2001 Februa Life Insurance Fehrua -Short Term Disabili Jaoua Service Note: Checks for unpaid claims totaling $91,084.24 were mailed on January 29, 2002 after approval at the January 28,2002 Council Meeting. They were check numbers 20654 -20694. This sequence corresponds to unpaid temporary numbers TOl - T41. Check numbers 20652 . 20653 were used for alignment. Paid Claims From Above - 159,154,00 Add Unpaid Claims, Page 3 of 3 - 38.949.66 Total Accounts Payable Claims for Council Approval. 01128/02- 198,103.66 sondyillCNW1"p")'IIbkl<laimsl CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/1 1102 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER: 'YEN1.io#'.I'cli,piiYk ... ::~:AMOUNi::, '. .'.. '...'. ,..:::::::: .......' T1 02/12102 Accountemos 678.38 TemD-CSR Il-W/E 1/11/02 & 1/18102 T2 02/12/02 Accurate Press, Inc. 740,18 January Newsletter T3 02/12/02 Aramark Uniform Service 59.50 CH-Rug Service-1I28/02 & 2/04/02 T4 02/12102 Berres, Sandra 29.94 Mileage Reimbursement T5 02112/02 Bifrs, Inc. 384.10 Portable Toilets T6 02/12/02 Bredemus Hardware Co. 67.10 Kick Plates~CH T7 02/] 2/02 Corporate Express 433,65 Office Supplies/Copy Paper T8 02/12/02 Coverall of the Twin Cities 1,238.60 Cleaning Service-February T9 02/12/02 Crvsteel Truck Eauioment, Inc. 209,53 Parts for Plow#114 TIO 02/12/02 Flexible Pioe Tool Co. 1,882.66 RotatinQ Chain Scraner TII 02/12/02 Frattallone's Hardware, ble. 85.00 lanuarvPurchases T12 02/12/02 Grainger, Inc. 163,89 Fan Motor/Sump Pump TI3 02/12/02 Green Mill 167.76 CC & Staff Retreat T14 02/12/02 Gritz, Jackie 81.36 Exoense Reimbursement T15 02/12/02 H & L Mesabi, Inc. 253.56 Snow Plow Blade #114 TI6 02/12102 HaT Mar Lock & Service Center 310.88 Rcolacc Damal!ed Lock-Hazelnut PklRekev-CH TI7 02/12102 LV.O.E. Local 49 Benefit Fund 13,500,00 Insurance-Mar-Mav 2002 TI8 02/12102 I.U.O,E. LDcal49 232.00 January Payroll Deductions TI9 02/12/02 Kath Auto Parts 40.94 J anuarv Purchases T20 02/12/02 Lillie Suburban Newsoancrs 83,28 Le~a] Notices-January T21 02112/02 LJ Level Construction, Ine 50.00 Server Closet Ad;ustment T22 02/12102 Menards 9,57 CH-IceMelt T23 02112102 Metro Communications Services, Inc. 632,00 Install New Data Lines/Service Call T24 02112102 Metro Garage Door Company 1,562.40 PartslService/Illstall-Door Operator T25 02/12/02 Mever Enterprises 197.03 12V Altemator#110 T26 02/12102 MN State Fire Marshal Division 80,00 School Fire Safetv~ DS & EN T27 02/12/02 MN Utility Contractors Assoc 300,00 2002 MN Gvt Member Dues T28 02/12/02 NCPERS Groun Life Ins 48,00 PERA Life-Februarv T29 02/12/02 N extel Communications 437,25 Cellular Phone Service T30 02/12/02 Northern 271.56 Fuel Transfer Pump T31 02/12102 Office Depot 145,08 Office Supplies T32 02/12/02 Office Team 134,00 TemD-CSR 11-1/25/02 T33 02/12102 Olson, Michelle 27,16 Milea2:e Reimbursement T34 02/12102 Orkin Pest Control 69.23 February Service T35 02/12/02 Pace Analytical 319.00 Water Testing~Januarv T36 02/12/02 Purchase Power 469.00 Postae:e-Metcr T37 02/12/02 Roseville, City of 1,666.00 Februarv-Joint Powers MIS II Total- Unpaid Claims- 27,059.59 II ..ndy/""",,wtt<p.y.bl<i.1.o;"'" . . . e e . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02lII/02 COUNCIL MEETING UNPAID CLAIMS REGISTER: :::TEMP.#: : :::c'ki:nAT.R> T38 T39 T40 T41 T42 T43 T44 T45 T46 T47 02/12/02 02/12/02 02/12/02 02/12/02 02/12102 02/12/02 02112102 02/12/02 02/12/02 02/12/02 PAGE30F3 ::<,,-MOUNT::: :::::~MEN:T.S::: Schindler Elevator Co S rint pes Star Tribune State ofMNMD t of Admin TimeSaver Off-Site Secretarial Universi of Minnesota URS Vikin Electric Su 1 Xerox Co oration Zee Medical Service Subtotal, Page 3 of 3 M Pa e 20f3 Brou htForward- Total Un aid Claims MM_ 1,205.00 67.68 3.233.60 1,112.99 179.50 144,00 4,976.55 47,16 548,69 374.90 11,890,07 27,059,59 38,949.66 Elevator Lock-Out Switch Cellular Phone Service Em 10 ent Ads-D ut Clk/CSR II Phone Service Rec Sec-PC-01l09 Munici als Winter Worksho -2/07102 December/Janua En 'neerin Fees Limit Switch/Roller Ann Februa Co ieT Lease First Aid Kits W>d~Lln"'pal"'bIo'<"i""l . . . N M <; " ~ ~ ~~ N !2 10 N C o W I- < o '" '" U W J: U ...J ...J ON O(c ~in Q.~ >-'i' O(N -<~ ::J_ 0(;= lllc w,;, LLfi' f- ~ "' ~ 0( ,~ U::~ "' ...J d J: Z W C 0( -< LL o >- f- U !:: ~ q a:: ~ ~ 0 c ~ ;:: .;e. ~ '^ :. N '" -.. .0 ::=:.". ,...,:.:'t' 00 ~ ; 00 :::if ~:~5~r;;::; ~ ~ !' ~ :::~ ~ ~ :a >:~ q 0" ~ '.:~ Ii! ~ :~ :a t: I- 25 ;:J .S 4.. v:; G: G: ... W~. . . . ";:r: ::.::; ,,",, .<:~ <h::-:' CC':.. ~': ~:~ (.~ ~...~ ~' '2:::6 ).;:-z II [ =< :.""" ~ '" ':~ :,;0' ~ ."". ~ ..ii, ..... ~ N ":"" C ,~ ~ C :r::- g :;; ..~ ',;): 00 ~ :0.. ~ -:.:=." ti 0 :::~: ~ ~. - - :.:..., ...~ ':.loII .~ ::.tll ,,~ < < A ~ Q ..8 ~ ~ .-..... ~b o 0 <:> 0 o 0 ,.., 0 0 o ::5 '<3 0 0 ~ ~ " ~g,s::q~g g ~ ~ ~ ;;; ;:: ~ .. '" Q c o ] '2 ~ ~ . o 0 E: ~ " ~ I ~ j ~ <: ::: ..:: ~ <l u; l! >~j:;u"'-tl~'tl <:.0 <ii <ii ~ t; >= :E :I:;!: :I: ~ :J:: ::s <'l 00 ~ ,... 00 V1 o 0 C 0 000 0 .....; ....; M r-: 0; , 00 ~ , :....( ~ ~ ~ .:~ ~ c ~ ~ :~ :;: ~ N ~ ',~ " of 6 ,; ".,..,. N ~ ':.lfl. a ,. ':-f;:: " 0 . ~ ...1; ~ C? ~ ,U ~ . . ~ " ":::i r ~ '" [ ~ ~ ...~ f 1 ~ = E ,j? ~ .:~ "' ~ :.o:l .. "" U < ....r . = :>: '.. ;l' i5 ;;: " :.0 e- .. 8 8 o 0 ~ 0 ~ ~ ~ r,; ~ "::1i s ..5 ::8 'E 1 ;;. ]j ~ ~ ~ ...~ o Q U <'.~ u ~ ~ :.:iE E U :::: "::X ~ ~ 0 .Jol ~ ~ ~ "J:: < < < ~ ~ ~ ~ ~ ~ ..:;:. ,& <l en "ti ~ Vi :r: :E ~ N . o . ~ g ,.:: ::; ~ ~ ~ :a .~ < ::5 , :..... z ::;:J :..:.1. '0 :.";;' '..~' :::~ <l u; l! :3 u E '" ~ <l 0 ;;j >- ;I: :I: ~ 00 o ~ l! ~ ~ ~ g g s:: N ..; ..t- i g g g ~ g j i ~ ~ g g gig ~ 8 g 8 ~ ~ g g g ~ g ~ ~ ~ ~ g g g ~ g ~ g g g ~ "' ~' i?i: '" "' ~' 8.. "" ~ 1 ~ ",;~t ~8~~ ~~ ~jOu~._ ~f~~~gl~g . 1 7 ~ ~ >; ~ ~ .z: ~ t ~ ~ 1: 0; -5 ~ (j~~~~ ~] ~a~"t.1l~o " < . ,)\ ~ . ,. ':; :::: .g f- ., _E "'". ;!!: ~ ]~~~5:&]:.eg z .... ~ I:Q ::E e.: .;f.] ;E ~ ~ ~ ~ '" ~ ~ ~ '" 0 N ~ ~ g g g g goo C 0 888 S ~ ~ ~ s ~ ~ ~ ~ ~ g N N !j ~ ~ ~ ~ ~ 00 .... ~ ~ e) :g ~ ~ :;; ~ ~ ~ g; ~ ;;:; ~ ~ ~ ~. ~ ~ ~ ~ ~ : .:~. ~Q~~~~~:~g~~~~~~~~~~~~~~~~~~g~ .:c. :.~ 0- = " ~ g g g ~ ~ ~ ~ g ~ g ~ ~ ~ ~ ~ ~ 3 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ g ~ 0 ~ ~ ~ ~ ~ ~ ~ 0 N ~ ~ M ~ ~ ~ g ~ ~ ~ N ~ ~ : 8 0 ~ ~ g ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 00 ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ ~ _ ~ - - N _ N - _ _ _ _ _ N N _ _ _ __ ~ ~ - . =^ .n 5 ~. ,.." v.; " ~ ~ ~ ~ en ~ ~ ~ ~ ~ ~ 0; ~ ~ ~ ~ ~ . ~ ~ l;l Z u ~ '5 & ] .~ ~ ~ ~ 0 Ii: ~ .. ~^ .g ~ ;::l l3u- ~ i (5 ~ "..".( V"]~<",v~\C~_NM~~~ ~ g g g g g g g g g g 2 g ~ '" ~ ~ ~ ~ooV"] ~ &; '" ~'--oo8 ~ ~ j~~~ ~, ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ ~I ~I ~I ~I ~I ~II ~I ~I ~I ~I ~~ t ~ ~ ~ o N ~ ~ ~ v v v 1;;- ."I!'. .ti- :~ ','.e,',. :~:"" ~..~.,,! .~.li:.'i: Q. .-....... ftff~ ~ ~ V"] '" i.2 on 0\ ~ ::r: : :; ~ ;J [;:; M < :>: S:2 G ~ ] rl: g "<I; ..: i : :;t (i3 t2 ~ ~ ~ ,:~1~~~ w ~ ..: -< j Q: z g ~ :t=-;- ,~ .d, ..",..- 'N :.io=i :~ ~ ~ ~ E ~ <5 B .g ~ 1l t; Co. 1 ~ .s -. 8. ll. M A g ~ ~ :~ .~ ~ to .~ ~ ~ .E ~ ~ ~ ~ ~ 1 ~ r ~ J; .s ~ ] ~.~ ~ ~ ~ -E :i ~ 0 <::! E o ;z ji ..~. ::t: :.:.:i < .,1:;' !i: I t ~ ~ . N " M "5 ~ .. N ! 0: . t ~ ~ . ~ "- N " 1; N 0 c UJ !;;: C III '" U UJ :I: U ...J . ...J 0 N" ~ 0 ~ ill !:! 0- ~ > '< ~ N < " ::> N ~ ~ '" 0 W ,;, [;J ~ [;J ~ ~ '" ~ ~ ~ ~ lL :;; ~ ~ ~ ,~ f- ~ ~ ~ ,,; ~ ~ ..; 0; ~ is ~ " ~ N = '" '" ~ N N - ~ ~ a ii: ~ ..~ :;: ~ " 0 " :;: 8 ~ '" " 0 ~ N '" ~ i;; ~ iJ a ;:: s ~ ~ ~ " .~ ..~ M N N M -,:.:.( i1 ii ~ jj ~ '" . -e " ~ 'g " ...J - '" ;; '" ~ ~ J: -i ! .; .; 0 .. 1 0 z ~ Oi 0 6 W ~ ~ " c '\1 ~ '" 00 M :'I 2': -ji, < N ".;;.- " ~ " " ~ '" lL ~ ~ ~ 0 ~ > M ~ ~ ~ ~ 0. f- N N U ~ ~ ~ ~ ~ . " .. e e e ~ ~ EN HILLS MEMORANDUM TO: Mayor and City Council City Administrator Joe Lynch FROM: Aaron Parrish, City Planner trf SUBJECT: Letter of Understanding for Utilization of Office Space DATE: February 4, 2002 Overview Attached is a letter of understanding for between the City of Arden Hills and the 1-35W Corridor Coalition for the utilization of City office space. Compensation for the office space is set at $200 per month, or $2400 per year. This is equivalent to a rate of $16.00 per square feet in rent on an annual basis. In addition, this accounts for almost all of our $2600 annual fee for Coalition provided GIS Coordination services. ReQuest Authorize to staff to execute the Letter of Understanding .. Letter of Understanding Between the City of Arden Hills And North Metro I-35W Corridor Coalition e THIS AGREEMENT is made and entered into by the City of Arden Hills (Arden Hills), a public corporation and political subdivision of the State of Minnesota, and the North Metro 1- 35W Corridor Coalition (Coalition), a coalition of governmental units exercising powers pursuant to a joint exercise of powers agreement under Minnesota Statutes section 471.59. WHEREAS, the Coalition has designed, developed and maintains a geographic information system (GIS) for the seven member Coalition and intends to establish through cooperative efforts critical updates and enhancements to the system, and WHEREAS, the Coalition will promote effective, responsive and efficient GIS capabilities within the seven member Coalition that will help reduce the overall cost to the public and improve GIS services, products and data access through cooperative sharing of GIS data and resources; and WHEREAS the Coalition, comprised of the cities of Arden Hills, Blaine, Circle Pines, Mounds View, New Brighton, Arden Hills and Shoreview, desires to enter into this Letter of Understanding to utilize office space in Arden Hills city hall for the purpose of providing an _ office for the Coalition's GIS Coordinator function that will be provided by St. Croix Valley . Technologies, Inc, a Wisconsin corporation; and WHEREAS, the City of Arden Hills is willing to permit the Coalition to utilize space in its city hall complex under the terms and conditions of this Letter of Understanding. NOW THEREFORE, Arden Hills and the Coalition agree to the following. ARTICLE I. TERMS AND CONDITIONS Definitions. For the purposes of this agreement, the terms used herein shall have the following meaning unless otherwise indicated in this agreement: Arden Hills means the City of Arden Hills, a public corporation and political subdivision of the State of Minnesota, Geol!:raphic Information Svstem (GIS) means a computer-based technology that consists of computer hardware, software, data and trained personnel designed to efficiently capture, store, update, analyze and display all forms of geographically references electronic information. . e e e ARTICLE TI. OFFICE SPACE AND COMPENSATION Office Space Arden Hills will provide the Coalition with office space in its city hall for the purpose of operating its GIS Coordination function, Such space shall be comprised of an office measuring approximately 150 square feet and shall include office furniture currently in place or that which the city in its sole determination permits Coalition and/or its GIS Coordinator to use. The office will be cleaned periodically as part of the normal city hall maintenance plan. Internet connection service will be provided, however the Coalition will assume all costs associated with said Internet operation, Further, the Coalition will be able to use conference rooms for meetings, however the city reserves the right to use said spaces on a priority basis, The City of Arden Hills shall retain the sole right to determine whether or not said office space shall remain available for the Coalition's use, Ifit its sole discretion the City of Arden Hills determines that it needs the office space for its own use it shall just the Coalition sixty (60) days written notice to vacate the office space and return same to the city. The City of Arden Hills will provide Coalition with keys to the office space and Coalition shall have the ability to secure the office and Coalition will surrender all such keys to the office upon the termination ofthis Agreement. Compensation and Method ofPavment. The Coalition shall compensate Arden Hills monthly for said office space in the amount of$200.00 and shall forward said payment to the attention of the City Administrator. The first payment shall be due and payable on or about February 15,2002 and each month thereafter until this Letter of Understanding is terminated as set forth herein. ARTICLE m. TERMS AND CONDITIONS Term. This Letter of Understanding shall be effective from the date of execution below and remain in effect until said Agreement is terminated as set forth below, Al!reement Modification. The terms of this Agreement may be changed or modified by mutual agreement of Arden Hills and the Coalition. Such amendments, changes or modifications shall be effective only on the execution of written amendment(s) signed by both Arden Hills and the Coalition, ARTICLE VII. MISCELLANEOUS PROVISIONS Authorized Al!ents. Arden Hills's authorized agent for the purposes of executing and administering this agreement shall be its City Administrator, or another designated Arden Hills employee or agent. The Coalition's authorized agent for the purposes of administering this Agreement is its Vice President -' Administrator or another designated Coalition individual or agent. . Legal Capacity. The individuals signing this agreement on behalf of their respective organizations represent and warrant that they are duly authorized to execute this agreement on behalf of their respective governmental entities and that this agreement constitutes a valid, binding and enforceable agreement. Termination, Either party may terminate this Letter of Understanding, with or without cause, by giving the other party sixty (60) written notice. No further payment shall be due or payable to Arden Hills from the date of such termination. Notice of the termination shall be by registered letter sent to Company at the above referenced address and shall take effect immediately, IN WITNESS WHEREOF the City of Arden Hills and the Coalition have caused this agreement to be executed by their duly authorized representatives. This agreement is effective upon execution on the date set forth below. APPROVED: February 11,2002 CITY OF ARDEN HILLS By Its e ACCEPTED: February 11,2002 By Its . e e e ~ ~~HILLS CITY OF ARDEN HILLS MEMORANDUM DATE: February 7, 2002 TO: City Council FROM: Dennis Probst, Mayor SUBJECT: Public Works Study Group Appointment CC: City Administrator As we have discussed, I would like to bring the following people forward for appointment to the Public Works Facility Task Force: Clayton Zimmerman, Chair Bill Gilles Elizabeth Modesette Mark Kelliher Chuck Mertensotto Terry Nygaard Charles Stoddard David Grant, Council Liaison Tom Moore/Jim Perron, Staff Liaison . . . ~ ~ EN HILLS MEMORANDUM DATE: February 7, 2002 TO: Joe Lynch, City Administrator FROM: Aaron Parrish, City Planner fif SUBJECT: Digital Camera As you are aware, the City's existing digital camera is only compatible with computers that run on the Windows 95 or 98 operating system, Since we are now fully networked, we do not utilize this operating system. In the past, the digital camera has been used by the Building Official and Inspector to document code enforcement violations, by the Park and Recreation staff to photograph various programming activities to be included in brochures etc. . . , by Public Works staff to document sewer and water breaks, and by the City Planner for Planning Cases and special projects. After some checking and comparative shopping, I have identified the Canon PowerShot G2 as a digital camera that would meet our needs. This camera will take high quality pictures, has a lot of memory, uses a rechargeable battery, is compatible with our current computers, and comes with excellent photo editing software. Most importantly, the camera features a 3.6X zoom lens necessary for documenting code enforcement violations. The camera costs approximately $750 to $900 depending on the payment method used to purchase the product. This expense was not included in the 2002 capital budget. However, we did not fully expend the revenues allocated to purchase laser printers. More specifically, $7500 was allocated for the purchase of 3 three replacement laser printers, and only $5469 was spent. This represents a difference of $2031. In short, this expense would not have any adverse budgetary impacts. Please feel free to contact me if you should have any questions. e e . 2.0 CONTRIBUTION AGREEMENT CITIES OF ARDEN HILLS, NORTH OAKS AND SHOREVIEW LAKE JOHANNA VOLUNTEER FIRE DEPARTMENT 1.0 Parties. This contract is entered into by and between the Cities of Arden Hills, North Oaks, and Shoreview, statutory cities under Chapter 412 of Minnesota Statutes (herein "cities") and the Lake Johanna Volunteer Fire Department Inc., a non-profit corporation organized and existing under the provisions of Chapter 317 A of Minnesota Statutes (herein "Fire Department"); and shall be effecti ve upon approval of all parties. Purpose and Recitals. A. The Fire Department provides fire protection services to the Cities pursuant to the terms of fire service agreements between the Fire Department and each of the cities. B. The Cities wish to contribute funds to the Fire Department in addition to the Cities' annual payment for fire protection services provided the funds are used for purchase of a fire tanker truck pursuant to the terms of this agreement. C. The fire tanker truck was originally scheduled to be purchased in 2003, however, due to an impending ISO rating and review, it is in the best interest of the Cities to purchase this truck in 2002. 3.0 Terms and Conditions. In consideration of the mutual undertakings herein expressed, the parties agree as follows: A. The Cities shall contribute a total of $208,663 to the Fire Department for the fire tanker truck either upon receipt of the vehicle by the Fire Department, or by January 31, 2003 consistent with the original Capital Plan of the Fire Department. B. The breakdown in costs per City will be consistent with the Fire Department Capital Improvement Plan as follows: North Oaks - $119,147 Shoreview - $59,678 Arden Hills- $29,839 c. The Cities' contributions shaU be used by the Fire Department to purchase a fire tanker truck consistcnt with the specifications prepared by the Fire Department. . D. The fire tanker truck will be considered a "special use or purpose" asset pursuant to Minnesota Statutes Chapter 317 A.735, Subd. 2. E. The Fire Department shall not use the fire tanker truck as security or otherwise encumber the fire tanker truck. IN WITNESS WHEREOF, City and Fire Department have executed this Contract by their authorized representatives. Adopted on the ~ day of 'J~Udl' '1------' 2002. ... CITY.~ SHO~~ <::.7-----. BfX/dA./ ,-[,; - A /~ ./ S~ndra C. Martin, Mayor By: <:2..-5> Terry Schwerm, City Manager Approved on the _ day of ,2002. CITY OF ARDEN HILLS By: Dennis Probst, Mayor . By: Joe Lynch, City Administrator Approved on the _ day of ,2002. CITY OF NORTH OAKS By: Thomas Watson, Mayor By: Jim March, City Administrator Approved on the _ day of ,2002. LAKE JOHANNA VOLUNTEER FIRE DEPARTMENT By: Dave Schreier, Fire Chief e e . . City of Arden Hills Chapter 2 Ailminictration 210.02 Salaries. e Subd. 1. The salary of the mayor shall be fixed at three thousand six hundred dollars ($3,600) per annum payable in equal monthly installments of three hundred dollars ($300). Subd. 2. The salary of each councilmember shall be fixed at the rate of three thousand two hundred dollars ($3,200) per annum payable in equal monthly installments of two hundred sixty-six dollars and sixty-seven cents ($266.67). 210.03 Council Meetings. Subd. 1 Regular Meetings. The City Council shall have regular meetings on the second and last Mondays of each month at 7:30 p.m. and, if such day shall fall on a holiday, shall have its regular meeting on the next following day, and adjourned and special meetings at any other time two (2) or more councilmembers or the mayor may deem necessary. The first meeting of the year shall be held on the second day of January unless the second day of January shall fall upon Saturday or Sunday, in which event it shall be held on Monday the third or fourth. All meetings shall be held in the city hall except as otherwise, from time to time designated by the Council. State law reference - Meetings of council, M.S. ~ 412.191 (2) .' . 2-4 e . . City of Arden Hills Chapter 2 Administration F. Count the absentee ballots after the polls have closed by opening them and tabulating the vote of each absentee ballot voter in a manner which will indicate each vote of the absentee voter and designate that the vote was received by absentee ballot. G. Confirm that the vote was not cast in person at the precinct. Section 210 - City Council' 210.01 Terms of Councilmembers; Mayor. Two (2) councilmembers shall be elected for four-year tcrms at each biennial election. The mayor shall be elected for a four-year term. 210.02 Salaries. Subd. 1. The salary of the mayor shall be fixed at the rate of at three thousand six hundred dollars ($3,600) per annum payable by installments as determined by City Council Resolution. (revised 2/11/02 ordinance #337) 'State law references - Optional plans of govcrnment, M.S. ~ 412.541; optional plan A, M.S. ~~ 412.572 et seq.; governing bodies, M.S. ~ 471.57 2-3 Adopted December 17, 2001 City of Arden Hills Chapter 2 Administration Subd.2. The salary of each councilmember shall be fixed at the rate of three thousand two hundred dollars ($3,200) per annum payable by installments as determined by City Council Resolution. (revised 2/11/02 ordinance #337) 210.03 Council Meetings. Subd. 1 Regular Meetings. The City Council shall have regular meetings on the second and last Mondays of each month and shall have regular workshops on the third Monday of each month at times to be determined by City Council Resolution which shall be kept on file with the City Administrator. If a regular or workshop meeting date falls on a holiday, the meeting shall be conducted on the next following business day. Council meetings may be adjourned and special meetings may be called at any other time by two or more City Council members or as the Mayor may deem necessary. The first meeting of the year shall be held on thc second day of January unless the second day of January shall fall upon Saturday or Sunday, in which event the meeting shall be held on Monday the third or fourth. All meetings shall be held in the city hall except as otherwise, from time to time may be designated by City Council Resolution. (revised 2/11/02 ordinance #337) State law reference - Meetings of council, M.S. S 412.191 (2) Subd. 2 Adjournment. The Council may at any time, by a majority vote of those present, adjourn from time to time to a specific date and hour whether or not a quorum is present. 2-4 Adopted December 17, 2001 . e . . e e City of Arden Hilts Ordinance #337 Amending Sections 210.02, 2t 0.03 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 337 AN ORDINANCE AMENDING SECTIONS 210.02, Subd. 1; 210.02, Subd. 2; and 210.03, Subd. 1, OF THE MUNICIPAL CODE OF THE CITY OF ARDEN HILLS 210.02 Salaries. Subd. 1. The salary of the mayor shall be fixed at the rate of at three thousand six hundred dollars ($3,600) per annum payable by installments as determined hy City Council Resolution. Subd. 2. The salary of each councilmembcr shall be fixed at the rate of three thousand two hundred dollars ($3,200) per annum payable by installments as determincd by City Council Resolution. 210.03 Council Meetings. Subd. 1 Regular Meetings. The City Council shall have regular meetings on the second and last Mondays of each month and shall have regular workshops on the third Monday of each month at times to be determined by City Council Resolution which shall be kept on file with the City Administrator. If a regular or workshop meeting date falls on a holiday, the meeting shall be conducted on the next following business day. Council meetings may be adjourned and special meetings may be called at any other time by two or more City Council members or as the Mayor may deem necessary. The first meeting of the year shall be held on the second day of January unless the second day of January shall fall upon Saturday or Sunday, in which event the meeting shall be held on Monday the third or fourth. All meetings shall be held in the city hall except as otherwise, from time to time may be designated by City Council Resolution. State law reference - Meetings of council, M.S. ~ 412.191 (2) #337 - 1 City of Arden Hills Ordinance #337 Amending Sections 2tO.02. 2tO.03 Effective Date: This ordinance shall become effective the day following its publication. Adoption Date: Passed by the City Council ofthe City of Arden Hills the day of 2002. ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR Publication Date: Published on the #337 - 2 DENNIS PROBST, MAYOR of ,2002. e e e . e . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 02-12 A RESOLUTION DETERMINING SALARY PAYMENT FOR THE MAYOR AND CITY COUNCIL WHEREAS, The Mayor and City Council are authorized to receive compensation as per Ordinance #337, Section 210.02, Subd. I; and 210.02, Subd. 2. NOW THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of Arden Hills will be paid the amounts specified in Ordinance #337, Section 210.02, Subd. 1; and 210.02, Subd. 2; on a quarterly basis until such time that the Mayor and City Council determine that they want to be paid on another regularly scheduled basis. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11 th DAY OF FEBRUARY, 2002. DENNIS PROBST, MAYOR ATTEST: JOSEPHP. LYNCH, CITY ADMINISTRATOR CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 02-13 A RESOLUTION DETERMINING MEETING TIME FOR CITY COUNCIL MEETINGS WHEREAS, The Mayor and City Council are authorized to set the meeting time for City Council meetings as per Ordinance #337, Section 210.03, Subd. 1. NOW THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of Arden Hills begin Regular City Council meetings at 7:00 p.rn. as specified in Ordinance #337, Section 210.03, Subd. 1; until such time that the Mayor and City Council determine that they want to adjust the time of meetings. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF FEBRUARY, 2002. DENNIS PROBST, MAYOR ATTEST: JOSEPHP. LYNCH, CITY ADMINISTRATOR . . . e e . ~SeJ 651.490.2000 651.490.2150 FAX 3535 Vadnais Center Drive, St. Paul, MN 55110~5196 environmental archiitclu(r transportation engineering February 4, 2002 RE: City of Arden Hills Local Storm Water Management Plan SEH No. A-ARDENOIOI.oo :Mr. Joe Lynch, City Administrator City of Arden Hills Arden Hills City Hall 1245 West Highway 96 Arden Hills, MN 55112-5794 t' Dear:Mr. Lynch: In accordance with the Modification and Termination section of our April 18, 2001 contract with the City of Arden Hills, Short Elliott Hendrickson, Inc.@ (SEH) is proposing to increase the compensation amount by $2,480. The modification amount increases the total compensation for complction of the Local Storm Water Management Plan (LSWMP) .to $27,431. The modification request follows our mecting of January 25, 2002 detailing the labor and cxpenses outside the project scope of work. The scope of work amendment is summarized below: Scope of Services (amendment) I. We prepared and submitted an additional set for the City Council of the draft LSWMP. This resulted in 31 copies of the draft plan, while our contract specified 15 copies. This overage is $480.00 for 16 copies. 2. We are in receipt of the following three comment letters to date regarding the draft LSWMP. a. Ramsey Soil and Water Conservation District (October 18, 2001), b. Mctropolitan Council Environmental Services (November 5,2001), and c. Rice Crcek Watershed District (November 26, 2001). Our response to comments on the draft Plan is estimated to be $2,000. Total expenditures outside thc project scope of work and contract amount are $2,480.00. Short Elliott Hendrickson Inc. Your Trusted Resource Equal Opportunity Employer Mr. Joe Lynch 02/04/02 Page two tilt Review of the above comment letters indicates that we would able to complete amendments to the draft LSWMP for the staff and City Council review and approval at its February 19, 2002 meeting. If this document satisfactorily meets your understanding of the amendmeill to our agreement, we would appreciate your dating and signing both copies. Return one copy to SEH and keep the other copy for your records. Thank you for the opportunity to provide consulting services for complction of the Arden Hills LSWMP. If you have any questions with regard to this estimate, please call at 651.490.2029. Approved this _ day of ,2002. e City of Arden Hills Attn: Mr. Joe Lynch City Administrator Arden Hills City Hall 4364 West Round Lake Boulevard Arden Hills, Minnesota 55112-5794 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 It ? . .~ff#D4d~ By By Title Titlc 'T(CcAt.tVfl..f/L By By Titlc Title O:\water\l Droiect\ardenhills\O 1 01 i2s\text files\ahcontramend.doc e I . . . ~ ~~HILLS MEMORANDUM Mayor and City Council Joe Lynch, City Administrator j ~ ~ ~ SUBJECT: Xcel Energy Utility Location and Construction TO: FROM: DATE: February 17, 2002 cc: T. Moore, T. Post, J. Perron, A. Parrish ENC: Xcel letter, City Attomey correspondence BACKGROUND City Planner Parrish received a complaint call from a Shoreview resident about construction of utility lines on the west side of Lexington Avenue. Apparently, Xcel Energy was constructing new utility poles and placing new utility line on the west side of Lexington going north from Highway 96 toward County Road I. Aaron checked to determine of Xcel Energy had gone through any permitting process and if we had received any information about new construction that Xcel Energy was planning in the City of Arden Hills. He found that no permit or process had been followed by Xcel Energy, no plans were presented, and no approvals given by the City of Arden Hills for construction of utility lines. Aaron found that the City requires, through our utility ordinance, Chapter 10, Sectiou 1010.13, Underground Installation of Distribution Lines, page 10-51, Subd. 6, Undergrounding of Permanent Replacement, Relocated or Reconstructed Facilities, requires that a utility of more than 300 feet must be located and maintained underground with due regard for seasonal work conditions. Reconstruction means any substantial repair or any improvement of existing facilities. In a conversation with Xcel Energy representatives, they had approached the City approximately a year and a half ago, through the former Public Works Director Stafford, about their ability to construct the utility in this location. They also claim that they had previously approached the City of Arden Hills about constructing overhead lines on Hamline A venue east along Highway 96 on the north side, but were told that might interfere with the City's plans to acquire and obtain property for City Hall construction, and they abandoned those plans. I Xcel Energy Utility Location and Construction Page 2 January 7,2002 e When informed we have an ordinance that requires the utilities to be underground, they indicated that they would comply with that ordinance, but also told us that per a PUC (Public Utilities Commission) ruling, the requesting party had to pay for the underground work. They are indicating at this point that the cost could nm between $300,000-$400,000 for undergrounding. Staff did meet with Xeel representatives on Monday, February 4, 2002, to determine if they had any plans and could show us information about the construction that is currently taking place, and any other plans that they might have for redevelopment of the utility lines. They indicated that south of Highway 96 along Lexington Avenue to the sub station on County Road F, they would be undergrounding the utility, due to the fact that there was no room in the current right- of-way for overhead lines. They also indicated that they would be going west along County Road I from Lexington Avenue to at least Hamline A venue, where there is an underground extension through the TCAAP property. The purpose for the new utility line is to create redundancy and to supply additional power for the development that has occurred north of County Road I, specifically the Wis Park development area. Their claim is that the underground utility line through the TCAAP property has lUlYeliable service, and the single utility line on the east side of Lexington does not supply enough power for the current users and the anticipated increase in the number of users north of . County Road I in Shoreview. They did indicate that they had originally considered running the additional utility line on the east side of Lexington Avenue, but ruled that out due to the fact that a single man made or weather event could wipe out both utility services and a major portion of the area would be without service as a result of an accident or weather event. They also indicated that if the City forced them to go underground on the west side of Lexington Avenue north of Highway 96, not only would the City rate payers have to pay the cost of undergrounding but the cost for removal of overhead utility lines would be included. Xcel representatives are going to supply us with information about what an Arden Hills rate payer could be expected to pay as a result of the costs if the City were to require them to go underground. City staff did indicate to Xcel representatives that they had created a situation for the City, being placed between the fact that we have an ordinance requiring them to go underground, and potentially increasing the cost for rate users for the City of Arden Hills, after they had already started construction overhead without any plans, or obtaining the necessary permits and going through the planning process with the City of Arden Hills. RECOMMENDATION At this time staffrecommends that the City consider the following options. . e e e Xcel Energy Utility Location and Construction Page 3 January 7, 2002 Option A - ignore the ordinance and allow Xcel Energy to construct overhead utility lines on the west side of Lexington A venue north from Highway 96 to County Road I, but require them to go through a permit process after the fact. Option B - require Xcel Energy to remove the overhead utility lines and place the utility underground as specified in the ordinance, obtain a rate per payer in the City of Arden Hills, and argue that the City of Arden Hills rate payers should not have to pick up the cost for the installation of the overhead lines due to the fact that Xcel Energy did not follow proper procedure and process for construction in the City of Arden Hills. Option C - require Xcel Energy to underground the utility north of Highway 96 to County Road I, as required in the ordinance, and obtain a ruling from the Public Utilities Commission that the requesting party does uot have to pay for the undergrounding, but the benefiting party has to pay for the cost of under grounding. *Staffwould note for Council that by the time you receive this iuformation Xcel Energy will have completed construction of the overhead utility lines and poles north of Highway 96 to County Road 1. City staff and City attorney felt that attempting to obtain an injunction against Xcel Energy for the construction of the overhead utility lines would not have produced the desired results, and created an adversarial situation that may have led to more cost to the City of Arden Hills and potential litigation. I had a brief discussion with the City Manager of Shoreview, and he is in support of the City of Arden Hills wanting the overhead utility lines removed. We did not have any conversation regarding the Shoreview users paying the cost of under grounding the utility lines. Xcel Energy representatives also indicated that the underground utility line running on Hamline Avenue through the TCAAP property will have to be changed in less than five years due to the reliability and the decomposition of the lines. There is question whether the users in Arden Hills would have to pick up the cost of reconstruction of that underground utility line. City Attorney Filla will provide information that he obtaiued through discussion with legal representatives of Xcel Energy and a legal course of direction for the City to consider. '. tl Xcel EnergysM 1700 East County Road E White Bear Lake, Minnesota 55110-4658 January 31, 2002 -j"-[2002 Mr. Joseph Lynch City Administrator 1245 West Highway 96 Arden Hills, Minnesota 55112 Dear Joe, . Thank you for your phone call concerning the installation or our new electric distribution feeder line on the west side of Lexington Avenue between Highway 96 and County Road I. As we discussed in the phone conversation our intention is to build this portion of the new line as overhead construction in the existing county right-of-way on the west side of Lexington Avenue. The decision to build overhead construction for this portion of the new feeder is based on the available right-of way, the critical need for additional load serving capability, increased reliability and cost. Placing this portion of the line underground has no operational benefit and would increase the cost significantly. The portion of the new line extending from our Lexington Substation on County Road F north to Highway 96 is being planned to be installed underground because we lack the right-of-way options available to us on the portion north of Highway 96. The overall project extending from County Road F to County Road I has been approved and permitted by Ramsey County. Thank you again for your phone call. If you have any further questions or concerns please call me at 651 7793105. Sincerely, ~. ;J / 1---#-::;. ' 'Y?t'1'V~ " / J - n Wertish ..- ~anager, Community Relations Xcel Energy - White Bear Lake . ~ ~~HILLS . John Wertish Community Services Manager Xcel Energy 1700 East County Road E White Bear Lake, MN 55110 February 7,2002 Mr. Wertish, Thank you for taking the time to meet with myself and staff on Monday February 4, 2002 regarding the placement of overhead utility lines along Lexington Avenue. From my perspective, the following highlights the significant points of our discussion: · In the future, Xcel Energy will contact the City of Arden Hills prior to beginning any substantive work. · Xcel is now aware of the City of Arden Hills Ordinance requiring the a undergrounding of utilities and the need to acquire a utility permit prior to _ beginning work. A Right-of-Way permit is also required for work done in City Right-of-Way. · Xcel will provide the City an analysis of the financial implications to the City and/or ratepayers for the incremental increase in cost for undergrounding utilities As we also discussed at the meeting, this information and the status of the current situation will be presented to the City Council at their February 11, 2002 meeting. Based on the input and direction provided by the City Council, we will contact you to bring resolution to this issue. If you should have any questions, please feel free to contact me at 651-634-5127, or Aaron Parrish of my staff at 651-634-5125. Thank you for your time and consideration. Sincerely, III ~. (~tt1A /vliPdt-- i/ . " I (~e Lynch City Administrator e Citl' of Arden Hills . 1245 West Highway 96 . Arden Hills. MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.cLarden-hills.mn.us . . . Fob-06-200l 16:31 \'v;>nL']I E_ rc!I<'.'r~(lI" krOIII<'; r rill~ LJ;:'llicl\,lJiIIFrnl1l C.ltiHl ^ ~c:rJ.:m(l1\ lohl\ MIL',I,.ll'l MillL'f M;t"h,'I(~ll ObL'riL' Sleliell It tlrUlh' 1\,101 W r;,I,IlII1\-; E.~lh0r E M<:CIIW,i:; h.'1 1:'0,">, I Col,en Date: From-PETERSON FRAM BERGMAN 65112BI753 T-607 P 001/004 F-150 PETERSON, FRAM BERGMAN Stll[!.: 'UJlI 'iU Ei".:;t Pillh 511~('t :Jl.I'OIIII.MN "'<;IOI'II\l7 It'''11 FII.t~')<;'i ,11';11 n~.I7"d L'1(:;1I1Iilt: FAX COVER LETTER Fax Number, (651) 228-1753 February 6. 2002 Time: 4-/:j() I2:ih . Please deliver the following pages to: Joe Lvnch - Citv of Arden Hills From: Jerry Filla Total number of pages including this cover letter: --A- File Name: AH File #: /O</(;rJ-o/.;-ovo/ Fax # Sent to,(o5L.( - .5} 37 Sent by: Dra This transmission consists of confidential information which is intended and designated only for the person named above, If you receive this transmission by mistake, please call 651-291- 8955 (collect) and request the fax operator. HARD COpy TO FOllOW BY MAIL ---L YES NO ~l " ,II ~.' .,I.~'.I"-r'-', 11\ \\'1:.\ -, ,r'~IN F.b-06-1001 16:31 From-PETERSON FRAM eERGMAN 6511181153 T-601 P 001/004 f-150 W;:nr.;;ll ( PtkrSOll Jerome P. Pill~ Daniel W:n FI~(fI Glen(\ A f\C'r~lr\dl) lann Mich;J,o?:l Millei Mjlhil~.1 T Oberll;' Sl,:>\lt'-fl H. Br'..H1". f) ~I\d \)..! filii n i n;.; Esther E. McGinni,.; !ellrey I. Coh~n xETERSQN.. .. FAAM.. ....BERGMAN ~,i?\~:;::;:mlm';:'~;i';\\:,lr.',:tt",":";"['~'fI".:IY~~;:~i~.2Z:L Suite 300 ')0 E;,:\s[ Filth SIre:;>! Sf Paojl.MN ')')101-1107 (D')lj]()I.8i'J')'i IVil, n8'17'FI far5il11i1c . Direct Dial #(6511 290.6907 February 6, 2002 Joe Lynch City Administrator City of Arden Hills 1245 Highway 96 Arden Hills MN 55112 RE: UnderglOunding of Electrical Distribution Lines Dear Joe: Based upon my discussions with you and with representatives from Xcel Energy, it is my understanding that Xcel Energy is constructing an above-ground electrical distribution line northerly from Highway 96 on the west side of Lexington Avenue to County Road I. The . purpose of the project was to create some redundancy in the Xcel Energy system for a larger area. The timing of the construction was triggered by development of property in the Wispark area of Shoreview. Xcei Energy discussed the possibility of this project with former city staff members and obtained a permit from Ramsey County. The project does not require excavation within the improved portion of the right-oj-way of Lexington Avenue and will not obstruct the flow of traffic. xcel Energy did not get a permit from the City of Arden Hills before commencing the project. In 1971 the City adopted Ordinance 145 (1971 Regulations) which required that electrical distribution lines be installed underground. The 1971 Regulations also described a process which would be followed when a public utility company wanted to extend electrical distribution lines. The regulations did not specifically impose or allocate financial responsibility tor construction costs. Presumably, when electrical distribution lines are constructed in connection with commercial or residential developments, the developer absorbs the cost. In 1999, in a case enlitled Northern States Power Company vs. Citv of Oakdale, 588 NW 2d, 534, the Minnesota Appellate Court determined that a local unit of government has the authority to adopt regulations similar to the City's 1971 Regulations. The Appellate Court affirmed the authority of the Public Utilities Commission to regulate rates and charges imposed by utility comp~nip.s. The Appellate Court, in th<> O~kdal<> case, did not grant all of the relief e "'I::",;\I'Mrl',,;,'IJ" '.If'..... ',r-."JN . I . e . F.b-OS-IOOl 16:31 From-PETERSON FRAM BERG~N 6511181753 T-607 P 003/004 F-150 February 6, 2002 Page 2 requested by NSP but did indicate that NSP could address any concerns which it had in regard to the allocation of construction costs for an underground project to the Public Utilities Commission. in January of 1999, NSP requested the Public Utilities Commission to approve a City Requested Facilities Surcharge Rider (CRFS Rider) as part of the NSP rate structure. The CRFS Rider would be used to recover the extra cost of constructing electrical distribution lines underground. The extra cost would be collected by increasing use charges 10 customers in those cases where the underground construction was requested by a city and the city chose not to pay for the incremental cost from general funds. After an extensive review period (January 7, 1999 to September 21,2001) and upon receipt of comments from various parties including the Suburban Rate Authority and the League of Minnesota Cities, the Public Utilities Commission concluded that, although a city may require a public utility to underground electrical distribution lines, the public utility could recover the extra cost from Ihe city with its consent or by imposing surcharges on customers without the city's consent. On December 17, 2001 the City of Arden Hills approved the recodification of its City Code. The new code includes a Section 1010.13 which is entitled "Underground Installation of Distribution Lines" (2001 Regulations). The 2001 Regulations Obviously supercede the 1971 Regulations, The 2001 Regulations continue to require, as a general rule, that electrical distribution lines be constructed underground. It does not specifically address cost allocation. However, there are provisions in the City's platting regulations which would require developers to absorb these costs in connection with the construction of new residential or commercial projects. The 2001 Regulations contain a process that can be followed by the City in order to determine if it will require existing overhead distribution lines to be constructed underground. The process involves a public hearing which is designed to consider a number of factors including the manner in which the costs of this type of project would be allocated. The 2001 Regulations recognize that the City must take into consideration the rate structures that have been approved by the Public Utilities Commission. Since the League of Minnesota Cities participated in the Public Utilities Commission review process which preceded the approval of the CRFS Rider, and since the League of Minnesota Cities also prepared the 2001 Regulations, I have concluded that the City's current regulations are designed to balance the authority of the City to require the undergrounding of electrical F.b-OH002 16:31 65122BI753 T-607 P 004/004 F-160 From-PETERSON FRAM BERGMAN February 6, 2002 Page 3 distribution lines with the authority ofthe utility company to recover the extra costs associated with this type of project by either collecting a payment voluntarily from the City or, in the alternative, by imposing a rate surcharge on customers within the City. In addition to the 2001 Regulations, the City has adopted regulations regarding the construction of utilities within public rights-of-way. The Right-of-Way Management Regulations state that anyone who disturbs the right-at-way needs to obtain a permit trom the City before the work is commenced. Although a contrary view can be expressed because Lexington Avenue is a county road, in my opinion, the City's Right-of-Way Management Regulations required Xcel Energy to obtain a right-ot-way permit tram the City before commencing the project. JPF;dra I , . . e . Class SlIrcbarae level., Residential @ $1,00 up to $4,50 Sm C&I-Dmd @ 3 Times Residential Amount Lg C&I-Dmd@ 4 Times Residential Amount Estimated Customers n.n {{""""- t..t:\~;~t" i No. of Recovery Surcharge Months 5.l;P_n 1 R"rnuery pf A"'~itiplI,,1 rn.,ts "t3 v"".., M"yjRlII'll h sidential 3,043 $340,089 Small C&I ND Small C&I Demand Large C&I Street Lighting Small Mun. Pumo ND Small Mun. Pump Demand Larae MIIn Pllmp np.mand Total 161 153 71 17 15 2 3 .462 . $17,994 $51 ,298 $31,740 $1,900 $1,676 $671 $0 $445,368 $3.10 $3.10 $9.31 $12.42 $3.10 $3.10 $9.31 $12.42 36.0 36.0 36.0 36.0 36.0 36.0 36.0 311 n 36.0 , \\icrr.en E.. Pelersorl - Jerome P Filla Dame! Witt Fram Glenn A. Ber.eman tlln rV\ichael~Miijer -hael1. Oberle _yen H. I:3runs~ Jdul \V Fahning Esther E. McGinnis Jeffrey L Cohen PETERSON FRAM BERGMAN ~~~llilll[~[iii,J;jJ?;wJii!l!~:~;;.I)iC:i1jfk_'i1i;:i;%~~jE;j)~~:\f;_~@};?f~~L;:: Suite ~O() SO East Fifth Strec:l St. Paul, MN ,),)IOI-IIClI 16"'112111-89"i"j 16'511228-17')3 facsimile Direct Dial #(651) 290-6907 February 6, 2002 Joe Lynch City Administrator City of Arden Hills 1245 Highway 96 Arden Hills MN 55112 I ;:[:10011 J CiTY OF_~~~\: h,i_LJJ RE: Undergrounding of Electrical Distribution Lines Dear Joe: - Based upon my discussions with you and with representatives from Xcel Energy, it is my understanding that Xcel Energy is constructing an above-ground electrical distribution line northerly from Highway 96 on the west'side of Lexington Avenue to County Road I. The purpose of the project was to create some redundancy in theXcel Energy system for a larger area. The timing of the construction was triggered by development of property in the Wispark area of Shoreview. Xcel Energy discussed the possibility of this project with former city staff members and obtained a permit from Ramsey County. The project does not require excavation within the improved portion of the right-of-way of Lexington Avenue and will not obstruct the flow of traffic. Xcel Energy did not get a permit from the City of Arden Hills before commencing the project. In 1971 the City adopted Ordinance 145 (1971 Regulations) which required that electrical distribution lines be installed underground. The 1971 Regulations also described a process which would be followed when a public utility company wanted to extend electrical distribution lines. The regulations did not specifically impose or allocate financial responsibility for construction costs. Presumably, when electrical distribution lines are constructed in connection with commercial or residential developments, the developer absorbs the cost. e In 1999, in icase entitled Northern States Power Comoanv vs. City of Oakdale, 588 NW 2d, 534, the Minnesota Appellate Court determined that a .local unit of government has the authority to adopt regulations .similar to the City's 1971 Regulations. The Appellate Court affirmed the authority ofthe Public Utilities Commission to regulate rates and charges imposed by utility companies. The Appellate Court, in the Oakdale case, did not grant all of the relief 'i,l ::O'J ,'.U~,'ITTED '1\' \\'I:;('JN:"I\ .1 ~ tit . -. February 6, 2002 Page 2 requested by NSP but did indicate that NSP could address any concerns which it had in regard to the allocation of construction costs for an underground project to the Public Utilities Commission. In January of 1999, NSP requested the Public Utilities Commission to approve a City Requested Facilities Surcharge Rider (CRFS Rider) as part of the NSP rate structure. The CRFS Rider would be used to recover the extra cost of constructing electrical distribution lines underground. The extra cost would be collected by increasing use charges to customers in those cases where the underground construction was requested by a city and the city chose not to pay for the incremental cost from general funds. After an extensive review period (January 7, 1999 to September 21,2001) and upon receipt of comments from various parties including the Suburban Rate Authority and the League of Minnesota Cities, the Public Utilities Commission concluded that, although a city may require a public utility to underground electrical distribution lines, the public utility could recover the extra cost from the city with its consent or by imposing surcharges on customers without the city's consent. On December 17, 2001 the City of Arden Hills approved the recodification of its City Code. The new code includes a Section 1010.13 which is entitled "Underground Installation of Distribution Lines" (2001 Regulations). The 2001 Regulations obviously supercede the 1971 Regulations. The 2001 Regulations continue to require, as a general rule, that electrical distribution lines be constructed underground. It does not specifically address cost allocation. However, there are provisions in the City's platting regulations which would require developers to absorb these costs in connection with the construction of new residential or commercial projects. The 2001 Regulations contain a process that can be followed by the City in order to determine if it will require existing overhead distribution lines to be constructed underground. The process involves a public hearing which is designed to consider a number of factors including the manner in which the costs of this type of project wouid be allocated. The 2001 Regulations recognize that theCity must take into consideration the rate structures that have been approved by the Public Utilities Commission. Since the League of Minnesota Cities participated in the Public Utilities Commission review process which preceded the approval of the CRFS Rider, and since the League of Minnesota Cities also prepared the 2001 Regulations, I have concluded that the City's current regulations are designed to balance the authority of the City to require the undergrounding of electrical ~ - - . February 6, 2002 Page 3 distri bution lines with the authority of the uti I ity company to recover the extra costs associated with this type of project by either collecting a payment voluntarily from the City or, in the alternative, by imposing a rate surcharge on customers within the City. In addition to the 2001 Regulations, the City has adopted regulations regarding the construction of utilities within public rights-of-way. The Right-of-Way Management Regulations state that anyone who disturbs the right-of-way needs to obtain a permit from the City before the work is commenced. Although a contrary view can be expressed because Lexington Avenue is a county road, in my opinion, the City's Right-of-Way Management Regulations required Xcsl Energy to obtain a right-of-way permit from the City before commencing the project. Very tru y yours, JPF:dra e . e ~ ~ EN HILLS MEMORANDUM TO: Joe Lynch, City Administrator Terrance Post, City Accountant~ North Suburban Youth Foundation Charitablc Gambling Premises Permit Renewal FROM: SUBJECT: DATE: February 8, 2002 This premises permit renewal involves the applicant's request to continue Class B pull tab operations at the Big Ten Supper Club for the period from April 1, 2002, to March 31, 2004. Discussion The North Suburban Youth Foundation (previously called the North Suburban Youth Association) is a Roseville-based organization that conducts licensed charitable gambling activities at several sites including the Market Place Bingo Hall, the Big Ten Supper Club, Willards, and the Roseville Bingo Hall. By virtue of the fact that Roseville is in the local trade area (i.e., the city of Arden Hills and all cities contiguous to it), the North Suburban Youth Foundation rather easily complied with the City of Arden Hills ordinance trade area spending requirements by expending almost $129,000 (77%) in local tradc area donations during the January 2000 to December 2001 twenty-four (24) month staff review period. Recipients receiving over $10,000 in donations included Northwest Youth and Family Scrvices ($13,750) and Independent School District No. 621 ($35,000). Recommendation Staff recommends the City Council approve Resolution No. 02-11, Resolution Approving North Suburban Youth Foundation Charitable Gambling Premises Permit Renewal Application at the Big Ten Supper Club, at the February 11,2002, regular City Council meeting. A representative from the organization will be present to answer any questions the City Council may have of them. Enc.: A. Resolution No. 02-11 B. Renewal Application (LG 214 PPR) C. Lease (LG 221) D. Trade Area Spending Analysis E. June 25, 200 I Letter NSYF to ISD #621 School Board CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA RESOLUTION NO. 02-11 RESOLUTION APPROVING NORTH SUBURBAN YOUTH FOUNDATION CHARITABLE GAMBLING PREMISES PERMIT RENEWAL APPLICATION AT BIG TEN SUPPER CLUB THEREFORE, BE IT RESOLVED, that the City of Arden Hills agrees to approve the Premises Permit renewal application for the North Suburban Youth Foundation for a Class B gambling booth at the Big Ten Supper Club, 4703 North Highway 10, Arden Hills, Minnesota, for the period from April 1, 2002, to March 31, 2004. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11 th DAY OF FEBRUARY, 2002. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR A . e e Sta te of Minnesota Gambling Control Board Premises Permit Renewal Application For Board Use Only Amt Pd b\ Check # eG2t4PPR Printed: 9/512001 License Number:B-01485-012 Effective Date: 4/1/2000 Expiration Date: 3/31/2002 Name of Organization: North Suburban Youth Foundation Gambling Premises Information Name of the establishment where gambling will be conducted Big Ten Supper Club 4703 N Hwy 10 Arden Hills, MN 55112 County: Ramsey Note; Our records show the premises is located within the city limits Lessor Information John Welsch 2058 Jefferson St Paul, MN 55105 . Name ot the property owner (If dIfferent): Square footage leased per month: 48 Rent paid per month: 1,000.00 Square footage leased per bingo occasion: Rent paid per bingo occasion: . Bingo Activity Our records indicate that Bingo is not conducted on these premises. Storage Information 55 E Co Rd B Little Canada, MN 55117 2900 N. Rice St., Little Canada - 4703 N. Hwy 10, Arden Hills 738 Thomas Ave., St. Paul, Bank Information North American Banking Company 2230 N Albert Roseville, MN 55113 Gambling Bank Account Number: 18002394 On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposits and withdrawals for the gambling account. The organization's treasurer may not handle gambling funds. Name ~ Gale Pederson Drake Anderson Address City, State, Zip Code -~ Roseville MN 55113 Roseville, MN 55113 Title 929 W. Roselawn 1436 Ryan Ave W Member 1i:oJI~ (Be sure to complete the reverse side of this application) This fonn will be made available in alternative format (ie. large print, braille) upon request. Page I of 2 (Continued on Back) Acknowledgment bL Page 2 of2 Gambling Site Authorization I hereby consent that local law enforcement officers, the board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners, may enter the premises to enforce the law. Bank Records Information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law_ Organization License Authorization I hereby authorize the Gambling Control Board to modii)' the class oforganization license to be consistent with the class of permit being applied for. Oath I declare that: 1. I have read this application and all information submitted to the board is true, accurate, and complete; 7. 2. all other required information has been fully disclosed; 3. I am the chief executive officer of the organization; 4. I assume full responsibility for the fair and lawful operation of all activities to be conducted; 5. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the board and agree, if licensed, to abide by those laws and rules, including amendments to them; 6. any changes in application information will be submitted to the board and local Wlit ofgovemrnent within ten days of the change; and I understand that failure to provide required infonnation or providing false or misleading infonnation may result in the denial or revocation of the license. ~ e !1[/~ Signature of the chief executive officer (Designee may not sign) f/J.l- / ~ 1- Date '.. Local Unit of Government ACknOWI,!i_nt and =oval ~lll!"ITooliill1lilB-_'~~...""",,,,,,,~ ". ON tl.F' Ap.p&J Hlw..( Prin?~~ IL ~ Signature of city personnel receiving application 0, /ll, On behalf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's j urisdiction, and that a resolution specifically approving or denying the application will be forwarded to the app lying organization. (,1( "(.1c:1'IAAu'L Title 'ff_*~_n___-- 01- Date For the townshio: On behalf of the township, I acknowledge that the organization is applying to conduct lawful gambling activity 'hithin the township limits. Print name ofto\\11ship A township has no statutory authority to approve or deny an application (Minn. Stat sec. 349.213. subd. 2). . Signature of township official receiving application Title Date For the county: On behalf of the county, I hereby acknowledge this application for lawful gambling activity at Print name of county the premises located within the county's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. Signature of county personnel receiving application The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. Y Oll have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to detennine your qualifications and, as a consequence, may refuse to issue you a license. If you supply the information requested, the Board will be able to process your application. Title Your name and address will be publ ic information when received by the Board. All the other information that you provide will be private data about you until the Board issues your license. When the Board issues your license, all of the information that you have provided to the Board in the process ofapplying for your license will become public. If the Board does not issue you a license, all the information you have provided in the process of applying for a license remains private, with the exception of your name and address which will remain public. Private data about you are available only to Date Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which lawor e Minnesota Lawful Gambling 'Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 /\ l.~_ \ Name of Legal Owner of Premises Street Address City Slate Zip Daytime Phone John 1. Welsch 2058 Jefferson St. Paul MN 55705 651-699-7235 Name of Lessor Street Address Cily Slate Zip Daytime Phone (If same as legal "",ner, wr~e in "SAME") SAME Name of Leased Premises Street Address C~y Zip Daytime Phone Big Ten Supper Club 4703 N. Highway 10 Arden Hills 55112 651- 633-7253 Name af Lessee (name of organization leasing the premises) GeB license no. of organization Daytime Phone North Suburban Youth Foundation 01485 65 1- 638-4600 e Rent Information . Total rent cannot exceed $1,000 per month for all non-bingo activity for this premises. . For bingo activity, use lease form LG222. . For pull-tab dispensing machines, use lease form LG223. . An organization may not pay rent to itself or to any of its affiliates for space used for the conduct of lawful gambling. Rent to be paid per month $ <If no "",t is to be pad. indicate-o-) 1,000 Dimensions 6 8 . The leased areas are: feet by feet for a total of feet by feet for a total of feet by feet for a total of Storage feet by feet for a total of Storage feet by feet for a total of Combined total Lawful Gambling Activity Sketch and Dimensions of Leased Area Sketch: For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (drawing) showing: (1) the leased area(s), and (2) the dimensions. For Premises Penn it Renewal Applications Only: If no changes have been made at the site, you do not have to complete this section or provide a sketch. 48 sq uare feet. square feet. square feet. square feet. square feet. 48 square feet Type of gambling activity that will be conducted at this gambling premises. Check all that apply. ~ Paddlewheels !KJ Pull-Tabs ~ Raffles [!] Tipboards Term of Lease Amended Lease Only The term of this lease agreement will be concurrent with the premises permit issued by the Gambling Control Board. unless terminated sooner by mutual consent of the lessor and lessee. If this is an amended lease showing changes occur- ring during the term of the current premises permit. write in the date that the changes will be effective --.J --.J_. Both parties that signed the lease must initial and date all changes. Questions on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651-639- .000. This publication will be made available in alternative ormal (I.e. large print. Braille) upon request Hearing impaired individuals using a TTY may call the Minnesota Relay Service at 1-800-627-3529 and ask to place a call to 651-639-4000. The information requested on this form will become public information when received by the Board. and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. Page 1 of 2 1/99 Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 I LESSOR PROHIBITIONS Management of Gambling Prohibited The owner of the premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor, the lessor's immediate fanily, and any agents or gambling employees of the lessor will not participate as players in the conduct of lawful gambling on the premises. Illegal Gambling 1. The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes. section 609.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 2. To the best of the lessors knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, In a manner that violates the prohibitions against illegal gambling In Minnesota Statutes. section 609.75. and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 3. Notwithstanding Minnesota Rules, part 7861.0050, subp. 3, an organization must continue making rent payments. pursuant to the terms of the lease, if the organization or its agents are found to be solely responsible for any illegal ga'Tlbling conducted at that site that is prohibrted by Minnesota Rules, part 7861.0050, subpart 1, or Minnesota Statutes. section 609.75, unless the Arbitration Process organization's agents responsible for The lessor agrees to arbitration when a the illegal gambling activity are also violation of these lease provisions is agents or employees of the lessor. alleged. The arbrtrator shall be the CRG. 4. The lessor shall not modify or , terminate the lease in whole or in part IACCESS TO PERMITTED PREMISES because the organization reported to . a state or local law enforcement State of Mmnesota and Law authority or the board the occurrence Enforcement at the site of illegal gambling activity The board and its agents. the in which the organization did not commissioners of revenue and public participate. safety and their agents. and law Other Prohibitions enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. 1. The lessor will not impose restrictions on the organization with respect to providers (distributors) of ganbling- related equipment and services or in the use of net profits for lawful purposes. 2. The lessor. the lessor's immediate family, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. 3. If there is a dispute as to whether any of these lease provisions have been violated, the lease will remain in effect pending a final determination by the Compliance Review Group (CRG) of the Gambling Contrd Boord. (/1' . L 4. The lessor shall not modify or terminate this lease in whole or in part due to the lessor's violation of the provisions listed on this lease. . Organization The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises. I LESSOR RECORDS MAINTAINED I The lessor shall maintain a record of all money received from the organization, and make the record available to the beard and rts agents, the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3-1/2 years. . OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and the lessee.) Lessee will pay $400 per month for Janitorial, $130 per month for trash removal and $50 per month for electric utility. These amounts will be paid upon receipt of invoices in addition to monthly rent. This lease is the total and only agreement between the lessor and the organization conducting lawful gambling activities other than bingo and pull-tab dispensing devices. There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matters related to this lease. Any changes in this lease will be submitted to the Gambling Control Board ten days prior to the effective date of th~ range ~ ; l}' /. ) b.2,J. :73 ( l!~ ~ q 1.5 b I S'o/'ature of J~or I . I 1 Date Signature of Organization Official (Lessee) Date J:j ) --: ' \,..J~ > ~ '\, P r _! . R. Robert Matson, CEO Print Name and Title of Lessor Print Name and Title of Lessee . Page2of2 1/99 D _om City of Arden Hills Analysis of Trade Area Spending Compliance North Suburban Youth Foundation January_2000 10 December,2001 (24 months) Premises Permit Expiration Date: March 31,2002 NYlf 2ndQU sidOti 4th:Ctr l'sfQii' 2tidaii -~ 3rd'Qtr ..thait 24.:Mciriih ..';;"'-;;i... 200:0 200Q ~()OO :200:1 2001 2(l!):1 ;2001 -. SllmmarV. ~~IPts $433,425.00 $328,218.00 $341,086.001$295.756.00 $298.272.00 $342,579.00 $318,308.00 $333,319,00 $2,6\j(),963.00 Prizes 346,320.00 265,058.00 279,385.00 242,010.00 242,072.00 276,898,00 256,557.00 268,838.00 i $2,1n,216.00 Pet Receipts 79,9% 80.8% 81,9% 81.8% 61.2% 80.8% 80.6% 80.7% 80.9% Gross Profit I 87,105.00 53,746.00 56,200.00 65,681.00 61,651.00 I $513,747.00 63,160.00 61,721,00 64,483.00 Pet Receipts 20.1% 19.2% 18.1% 18.2% 18.8% 19.2% 19,4% 19.3% 19.1% Allowable Expenses 24,014.55 22,920.29 24,514.71 29,403.95 24,558.00 23,647.00 23,225.00 27,469.00 $199,952.50 Pet Gross Profit 27.6% 36.3% 39.7%: 54.7% 43.7% 36.3% 37,7% 42.6% 36.9% Net Profit b\4 Taxes 63,000.45 40,239.71 37.200.29 24,342.05 31,642.00 41,634.00 38,426.00 37,014.00 313,794.50 Pet Gross Profit 72,4% 63,7% 60.3% 45.3% 56.3% 63.7% 62,3% 57.4%1 61.1% MN Gambling taxes 23,297.34 17,687.77 170.00 7,216.77 15,097.15 17,364.00 42.50 6,330.13 $69,225.66 Pet Gross Profit 26.7% 28.0% 0.3% 13.4% 26.9% 26.5% 0.1% 12.9%1 17.4% MN Tax Paid to Distributors 10.926.34 7,476.54 7.157.75 5,576.12 6,173,10 6,630.00 7.852.59 5,880.271 $57,674.71 Pet Gross Profit 1:2.5%; 11.8%, 11.6% 10.4% 11.0% 10,1% 12.7% 9.1% 11.2% Net Profit after Taxes (NPATI i I 26,866.77 15,075.40 :29,878.54 11,547.16 10,371.75 17,620.00 30,530.91 22,603.60 i 166,894.13 Pet Gross Profit 33,1% 23.9% 48,4% 21.5% 18.5% 27,1% 49.5% 35,4%' 32.5% Contribution 10 AH 2,888.88 1,507.53 2,987.87 1,519.14 1,062.14 1.761.96 3,053.12 I $17,078.76 2,280.32. Pct NPAT 10,0% 10.0% 10.0% 13.2% 10.2% 10,0% 10.0% 10.0% 10.2% Other Trade Area Contrlb; , Roseville HS Wre!rtling Club 274.00 $274.90 Children Are Pea Ie Su rtGrou 750.00 750.00 Snail Lake Elem Climb Theater 5,000,00 5,000,00 Roseville AHS Boys Hockey 5,000.00 5,000.00 Roseville HS Grad . 5.000.00 5,000.00 NW Youth & Famil Services 3,750.00 5,000.00; 5,000.00 13,750 ,00 Roseville HS Securl E ul menl 3,500.00 I , 3,500.00 seville G mnastics Assoc 5,500.00 5.500,00 nds View HS Grad Party 500.00 500.00 orth Suburban lacrosse 1,000.00 I 1,000.00 Roseville Under 14 Gids Softball 1 ,250.00 1,250.00 Roselest Marching Band Expenses :2,500.00 2,500.00 RY Central Park P,. ground E ul t 3,526.00 3,5:28.00 Roseville Arts Council , :2,2:21,36 2,221.36 Rv Star of The North Games 2,500.00 :2,500.00 lrondall:! Blul:!line Club 500.00 500.00 Jon Be ulo Ind Assist Grant 2,550.00 2,550.00 Ed rlon Elem Sch SIB In E u t -- 4,000.00 4,000.00 AH Golden Anniversa S nsorshi 400.00 400.00 ISD No.621 S cial Pro"ecl Fundin 35,000.00 I 35,000.00 ; Emily Guidera Personal Safety Equipment - I 3,027.36 3,027.38 ,Cindy Sebas'a Program Expenses 4,326.34 4,326.34 Ilrondale HS Ski Team 1,000.00 1,000.00 Educational Scholarshi ., 0.00 Anthon Anderson 1,500,00: 750,00 2,250.00 Carrie Klein 750.00 750.00 1,500.00 Christo her Johnson 750,00 , 750.00 Me n Boldt , 750.00i 750.00 1 1,500.00 Jon Peter Erickson I 750.00 750.00 Anthon Frattalone 750.00 750,001 Jesse Broeckerman 1,000.00 1,000,00 M. Christen 750.00 750.00 Melissa Goullet 380,00 544,2:2 924,2:2 Rebekah Vincent 750,00 750.00 Ens Lee 1,000.00 1 ,000_00 2,000.00 Tom Stanoch 1,000.00 1,000.00 Sabina Sabur 750.00 75~&- Jon Thorland 1,000,00 1.0~~ Kamille Johnson 750.00 750.00 Emie En holm 1,000.00 1.000.00 Christine Krolss 750.00 750.00 Connor Crimmins 750.00 750.00 Tbomas Me Adul - 750.00 750.00 Peter Erickson (Communlt Event) 750.00 750.00 Jennifer Walstrom (Adult 750.00 750.00 Jon lborland 750.00 750.00 Gina Young 1,000.00 1,000.00 41Jnhn~n 1,000.00 1 ,000,00 ina Mor an 1,000.00 1,000,00 ~ 'na Ruki a Sabur Pw <om 750.00 750.00 biotal Trade Area 19,024.90 15,000.00 21,379,36 8,:250.00 8,594.22 36,900.00 3,500_001 16.103.70 128,752.18 Pet NPAT 65.9% 99.5% 71.6% 71.4~ 8:2.9% 207.1% 11,5% 70.6% 77,1% I - , Total Trade Area Spending - 21,911.58, 16,507.53 24.367.23 9,769.14 9,656.36 38,681.98 6,553.12; 18,384_02 145,830,94 Pct NPAT 75.9% 109,5% 81.5% 84.8% 93,1% 217,1%1 21,5%' 80.6% 87.4% 02/04/2002 10:38 5515353070 ESSENTIAL BUSINESS D PAGE 04 .(- N"'- . ..S. .\. ...J'1............,...~..'.....'.....'.......'.,.............,...:.................i. . . . ~. .'........../,.... Non:h Suburban Youth FoundatiC>lr . ','." -,;'", "'0: . '," June 25,2001 ......,., ,,', ,~ , . '. . - ,- .. School Board Members MoWlds View Schoo/District 6:il." ..... 2959 North Hamline AvellUe . .. R08eville, MN 551 13 Board Mel)1bers, " "1.1< -""':',.;" . . ""'- . ": '" . , :. ":.,,,,":'!:Y/:i>'.,::,:: :':-:", .:", . . . . Enc106ed is a check in the alt10Ullt:+~~qOOpaY'bletothe621 ,school Oistrict.. This is a contribution from North Suburban Youth 'l'6tJl#I~\\i)i(NSYF)U:>beusedinsuppoit ofprojecls and programs within the SCh.OO.1 dis.triC.1. ourorEaniza. ..tio.,.n:'.I:.';..;....'..l..~.,.,!1l....~...I"l.....a. >'111. ..ietY. :Of. cd. u.ca. tJ.'.orialactivities in. . the Mow\ds View district for many years, usuallypaytngdiJ!. ..i1Il'theproJectorvendofs: rheroerobers ofNSYF .U'e proud and . pleased to make thisdonatiori W.lll6' , !Il('.fllenhiul<;ellpportunitiClS for our youth. .. . ',.'" ,.."",:,~,"V:':' -:,,' " " .. ",' . '.. . .",-',,". . ""I ..,. This payroentof$35,OOO <li1'~tl)('~11~~h;"'IdiSlrjctrepresentsa8efllement of a lawsuit brought .gainst NSYFby the 621 Foundatioo;W' ..~~~the law811iUo have been frivolous arid .wlthout merit. In an . attempt toavo!d a long dtaWnOlif,Ji.itle ooaMgthouSBndslJfdollars, NSYF o/li:red \huing mediation to make this donation to the sS~~:, .,.'l\SlIwilytllsetile. HMthis offer been accepted when. first made, att.orneys fees .would hAv.e..' .'. ~tonsiderilbly:Fioally, .after many Il1llre months of expense, "'_'.-':''''-'..:.':, 1,"':-'-' ,","': ,_",,,,"., ,," _,:"," ,,' ,,"" 621 Foundation agreed to accept,:~~~\l8Ioffer.}hislaMuitc.used funds normally dc'dicated for the youth in our north suburbanc~l:oillStead bepaldto8lt~s. U'nforrunately, the only perSOD-' to benefit; lIOtillloW, has. been the~~:;' 621 Foundation did not "win"this settlement, it was our . decision \Q make the o&r. . ... e , "....... '.' ,,'. .....:.... ,~:. '~. ;...;:....":...~. '..'... . . . ...... ... . .... . During this periOd NSYF hastec~~reljuests fur.fund.inl!.8sistance. Attached arecojlies of three projects in theschooldistri.ct ~:~i:P\iras5isianlle.Eac1ioftiiese projects appear to meet our criteria for acceptance. Becauseoflhis~IitBitd'relatecLfees, we have not been able to provide any funds to these and other requests. We.aaK'tItlitl;~ti,loqk attheseprojectsasa possible uses of this 1:35,000. .. ; ',....-,,,.:..,.,., .:.':/.'-:..:,., Thank you forincluwng this letteriMY#nieeting minutes. Yours truly, ., ':.',.'.='";' ':'-'> ',;;. R. Robert Motson E)(ecutjve Director i-' "'-'\-' ... e RESOLUTION NO. 02- CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF SUPPORT FOR TCAAP REUSE AND ACQUISITION WHEREAS, the Twin Cities Army Ammunition Plant (TCAAP) encompasses approximately 2300 acres in the northern 1/3 of the City of Arden Hills; and, WHEREAS, TCAAP is currently owned and under the jurisdiction of the United States Department of Defense; and, WHEREAS, the property has not supported significant Department of Defense operations since 1972; and, WHEREAS, the City of Arden Hills has identified the property as a key redevelopment priority for the community, adjacent communities, and the region; and, WHEREAS, the City of Arden Hills is actively seeking the release of 500 to 800 acres currently not being considered for use by the Minnesota Army National Guard, WHEREAS, a map outlining the general area for potential acquisition is included as "Attachment A"; and, WHEREAS, the City of Arden Hills seeks to promote commercial, industrial, residential, and recreational development of TCAAP consistent with the Vento Reuse Plan adopted in 1996; and, WHEREAS, the City of Arden Hills seeks to promote the development of a joint athletic facility with adjacent communities; and WHEREAS, the City of Arden Hills and Friends of Ramsey County Parks seek to preserve the Rice Creek Corridor and provide sufficient land area to protect significant natural resources, provide for wildlife movement, and serve as an extension of the Rice Creek Regional trail Corridor; and WHEREAS, the reuse of TCAAP requires legislative action, intergovernmental cooperation, and support from adjacent communities; and, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arden Hills, desires to acquire 500 to 800 acres for commercial, industrial, residential, and recreational development consistent with the Vento Reuse Plan adopted in 1996. NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Arden Hills desires to acquire the property and effectuate its reuse consistent with the following parameters: 1. Soil, groundwater, and related environmental remediation activities continue until such time as they are completed; 2. The Department of Defense works with the City of Arden Hills on remediation activities to ensure that the property is suitable for development consistent with the Vento Reuse Plan. 3. The Department of Defense retains responsibility for the fulfillment of clean up activities associated with Operable Unit 1 (Record of Decision 1993), Operable Unit 2 (Record of Decision 1997), and Operable Unit 3 (Record of Decision 1993). 4. Alliant Tech vacates Building 502 and discontinues operations on the TCAAP property when their contract with the Department of Defense expires. 5. The City of Arden Hills be allowed to explore alternatives to the clean-up activities to a standard that would allow for higher uses (residential vs. industrial) than are being planned by the Department of Defense. Adopted this _th day of _' 2002. Mayor Dennis Probst ATTEST: City Administrator Joe Lynch RESOLUTION NO. '. CITY OF COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF SUPPORT FOR THE REUSE OF TCAAP PROPERTY WHEREAS, the Twin Cities Army Ammunition Plant (TCMP) encompasses approximately 2300 acres in the northern 113 of the City of Arden Hills: and, WHEREAS, TCMP is currently owned and under the jurisdiction of the United States Department of Defense; and, WHEREAS, the property has not supported significant Department of Defense operations since 1972; and. WHEREAS, the City of Arden Hills has identified the property as a key redevelopment priority for the community, adjacent communities, and the region; and, WHEREAS, the City of Arden Hills is actively seeking the release of 500 to 800 acres for commerciai, industrial, residential, and recreational development consistent with the Vento Reuse Plan adopted in 1996: and, WHEREAS, a map outiining the general area for potential acquisition is included as "Attachment A"; and, WHEREAS, the 1-35W Corridor Coalition Board of Directors has identified the site as a priority requiring legislative action, intergovernmental cooperation, and support from one or more Coalition members; and, WHEREAS, the City of has a concerted interest in the reuse of TCMP; and, WHEREAS, the release of land for development and recreational purposes has the potential to benefit the City of ; and, NOW, THEREFORE, BE IT RESOLVED that the City Councii of the City of , is supportive of actions and poiicy statements outlined in City of Arden Hills Resolution #_ to facilitate the reuse of TCMP: NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of , supports the City of Arden Hills' effort to acquire 500 to 800 acres for commercial, industrial, residential, and recreational development consistent with the Vento Reuse Plan adopted in 1996. Adopted this _th day of March, 2002. Mayor ATTEST: City Administrator