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Home My WebLink AboutCCP 02-25-2002 . ~ ~HILLS FILE AGENDA CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING MONDAY, FEBRUARY 25, 2002, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. 7:00 P.M. 1. 7:00 P.M. 2. 7:00 P.M. 3. . 7:10 P.M. 4. CaD to Order Approval of Meeting Agenda Approval of Minutes a. January 22,2002 Worksession b. January 28, 2002 Regular City Council Meeting Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Resolution #02-15 Accepting the Adequacy of the Environmental Assessment Worksheet for the Gateway Business Center c. Regular Full Time Employee Status City Planner Aaron Parrish d. Probationary Appointment of Cynthia Young to Deputy Clerk Position and Probationary Appointment of Sandra Byl to CSRII Position e. PTRC appointments f. Contract Services payment request #3 g. Architectural Alliance invoices h. Public Works Purchase of a Replacement I Ton Truck 1. Parks & Recreation Purchase of a Replacement Pickup Truck J. Parks & Recreation Purchase of a Replacement Toro Groundsmaster . CITY COUNCIL MEETING AGENDA, MONDAY, FEBRUARY 25, 2002, Page 2 . 7:30 P.M. s. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary ofthe specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 7:40 P.M. 6. Unfinished and New Business a. Resolution #02-16 St. Mary's Ukranian Orthodox Church Charitable Gambling Premises Permit Renewal at Pot 0' Gold Bingo Hall 8:10P.M. 7. Administrator Comments a. Health Care Facility Revenue Refunding Note and Housing Facility Revenue Note 8:30 P.M. 8. Council Comments 9:00 P.M. 9. Adjourn . The above times may vary depending upon length of issue discussion. Tentative February 2002 Meeting Schedule Meeting dates, times and locations are subject to change. Please contact City Hall for the most current schedule, Tentative March 2002 Meeting Schedule Meeting dates, times and locations are subject to change. Please contact City Hall for the most current schedule. 7:30 P.M. 7:30 P.M. 4:45 P.M. 7:00 P.M. 7:30 P.M. 7:00 P.M. HP Laser Jet 3200 F1a....@ ~ HR LASERJET 3200 FEB-22-2002 11:35AM i n v e n t Fax Call Report Job Date Time Type Identification Duration Pages Result 557 2/22/2002 11: 21: 34AM Send 97637060891 050 2 OK 559 2/22/2002 11.23.56AM Send 96516333846 2: 12 2 OK 561 2/22/2002 11 : 27 : 45AM Send 96512282191 1:19 2 OK 563 2/22/2002 11:30:49AM Send 96512279371 0:00 0 Busy 564 2/22/2002 11: 32 .13AM Send 96512279371 0:47 2 OK 565 2/22/2002 11:33:06AM Send 96514821262 0:47 2 OK 566 2/22/2002 11:33:58AM Send 96516461220 1:11 2 OK HP Laser Jet 3200 ~..;@ ~ HP LASERJET 3200 i n v e n t FE8-22-2002 11:30AM Fax Call Report Job Date Time Type Identification Duration 558 2/22/2002 560 2/22/2002 562 2/22/2002 11:22:30AM Send 11:26:13AM Send 11:29:IOAM Seno 96123701378 97634219511 96516286833 1: 21 1:26 III Pages 2 2 2 Result OK OK OK ~ e . e ~ ~ILLS MEETING MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORKSESSION TUESDAY, JANUARY 22, 2002, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER Mayor Probst called the meeting to order at 4:51 p.m. Councilmembers present were Beverly Aplikowski, David Grant, Lois Rem, and Gregg Larson. Staffpresent included City Administrator, Joe Lynch; Parks & Recreation and Interim Public Works Director, Tom Moore; City Planner, Aaron Parrish, City Treasurer, Terry Post; Building Official, Dave Scherbel; City Engineer, Greg Brown; and Recording Secretary, Jackie Gritz. Senator Mady Reiter was present and spoke on the items on her agenda which included grant money for 1-35W corridor, Park-N-Ride in Blaine, supporting the pledge of allegiance bill for schools at least once a week; elimination of sales tax for municipalities; 100% of motor vehicle tax to the road fund, tax bill for the state operating expenses, gas tax increase, budget deficit, education spending, wine in the grocery stores, eight percent breathalyzer standard, banning cell phones while driving, unicameral legislature, tobacco money, and the stadium issue. COMMUNITY DEVELOPMENT PlanniDl!lZoninl! Case #01-32. Guidant Presentation Planner Parrish summarized Guidant's presentation by indicating their plans to go from a 1 million square foot to a 2 million square feet campus facility. He also indicated they are focused on preserving the green space surrounding the property and redirecting the traffic flow. Parrish said the Planning Commission did not have any adverse reaction to Guidant's plans. Guidant's representatives reviewed their development concept plan as expressed in their Written Statement which is included with the packet. Administrator Lynch indicated the water pressure and flow has been an issue that will need to be dealt with. Parrish indicated this issue was addressed in the engineering report and will be dealt with in the Master Plan. ARDEN HILLS CITY COlINCIL WORKSESSION MINUTES JANUARY 22,2002 Councilmember Larson suggested Guidant go to the surrounding neighborhood and ask opinions regarding their plans which would include aestethics and traffic control. Parrish indicated the City could help Guidant with this resident meeting by identifying those residents surrounding the Guidant campus. Councilmember Rem noted she had received a cal1 from a resident to thc north of the Guidant campus who is concerned about the parking ramps and Cummings Park. Rem suggested it may be helpful to show existing Guidant campus boundaries in relation to the park. Probst indicated an issue we should deal with is the access road to the park and the water tower. Parrish indicated a possible solution could be to create an access off ofWyncrest which also creates some neighborhood issues. Guidant indicated curb cuts would be reduced. Parrish said the fire department has been given an opportunity to provide input on the Guidant plans and they did not have an issue with the height of any proposed buildings but their issues would be with access to the different buildings. Parrish said at this point Guidant wil1 take comments and develop a master plan which he anticipates will be a year long approval process. Parrish indicated the 2002 planned buildings may proceed without a finalized master PUD plan. Guidant indicated the 2002 new building construction may need a variance from setbacks along Fernwood but otherwise should not violate any city codes. I-35W Corridor Coalition Transportation and Redevelopment Priorities -Lynch recapped the items the Planner had identified as priorities and asked if the Council was in agreement with these priorities. Councilmember Grant asked if the City will be able to participate in the decision making process for the 96/1 0 corridor. Parrish said the decision-making process would involve soliciting our comments. Council was in agreement on the priorities for the Coalition and agreed to put this item on the next Consent Calendar. I-35W Corridor Coalition GIS Coordinator - A separate GIS coordinator has been hired by the Coalition and the City has been approached about providing an office for this individual in our City Hal1 with the understanding the Coalition would provide the technology working with our netwofk server. Probst said he believes we could benefit from providing an office for this person in our City Hall. Parrish said having this person at City Hal1 also allows us to have access to the equipment that comes along with a GIS function such as a projector, printer, etc. Lynch indicated we most likely would receive a reduction in our portion ofthe cost for this individual if we provide an office for this person on-site. Council agreed to place this item on the Consent Calendar. ~ 2 . . Arden Tower Update - Scherbel noted he had solicited a cost proposal for another evaluation of the tower and previous engineering report prepared on the tower. Larson said he believes the City should not be picking up the cost ofthis second evaluation. Scherbel said according to the building code he can require an evaluation ifhe believes something is unsafe but it would be up Vaughn to choose the company and cost. . Scherbel said a qualified engineer should evaluate the report and prepare an independent J e . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES JANUARY 22, 2002 3 report to make a detennination on the tower's safeness. He indicated American Tower does manage 10,000 towers around the country. The cost estimate could be reduced if the next evaluator can use the existing geotechnical report. The proposed report by American Tower would include ultrasonic testing which has not been done thus far and would give the condition of the existing tower. Scherbel said we have received several reports since 1997 indicating the tower is not up to code but no report as to what to do to fix it. Probst said he suggests we make it clear to Vaughn that we expect reimbursement. Scherbel said his main concern is the tower and public safety and that Vaughn has compounded the problem by adding additional antennas. Parrish noted Vaughn currently has 25 antennas but his SUP allows only 15 antennas. Aplikowsi said we should spend the money up front and have an evaluation and find out ifit is safe as is. Ifit's safe as is then we are done with the issue. If it is unsafe we find out what he needs to do to make it safe and make it happen. We should request him to pay for the report which would include evaluation of the previous report and evaluation of the tower. After the second report is completed we will continue to move forward to close this issue. Finance Department 2002 Budget - Recreation Programming - Three options were presented to amend the adopted 2002 Recreation budget. Option A would involve a 10% price increase and 75/25 Charitable Gambling Fund split. Option B would utilize a portion ofthe General Fund surplus and involve creating the newsletter in-house. Option C would involve an increase in price by 5% and 65135 Charitable Gambling Fund split and a newsletter reduction from three issues to two issues. Council agreed a 70130 Charitable Gambling split, a 5% price increase, and a reduction in the number of newsletter issues. This item was moved to the Consent Calendar for formal action. 2002 Fee Schedule Review - The 2002 Fee Schedule had been adopted without Larson's changes. Grant asked another column be added to reflect the previous year's changes and current year's so it is easily visible what price has changed. Item was moved to the Consent Calendar with Larson's changes noted. Public Works Department Water Restriction and Water Usage Ordinance - The previously requested changes have been made. Probst suggested two more changes (language change from "City Council may override" rather than" City Council has a right to") ($20.00 a day fine for residents versus $25.00) and then item will be moved to Consent Calendar. Administration Department City Hall Use Policy and Fees - Lynch noted he has adjusted the fees as Council has requested. Grant noted he is surprised we are going ahead with renting the rooms after the other cities have advised us against doing so. Lynch noted most the other cities used a Community Center and not their City Hall. Rem indicated we can try it for a year and ifit doesn't work we can stop it. Probst noted he does not want to waive damage deposit ~ ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES JANUARY 22, 2002 4 fees in any room for day or night and asked we be very rigorous about pursuing damage costs from any group. Damage deposit fees should apply to all rooms and not just the Council Chambers. Probst argued we would not allow anyone on the 2nd floor conference because of the access to the staff offices. Aplikowski said we should be selective about who uses the 2nd floor conference room. Probst suggested we try using it and see what issues surface with the room. Item was moved to the Consent Calendar for formal action. e STAFF COMMENTS Lynch noted the Council's presence is requested for January 26th and February 1st staff retreats. Brown noted there are 3 scenarios being worked on for the PMP and he would like to receive Council's thoughts. Brown recommended scenario I or 2. Consensus was received to go with the Hunters Park neighborhood in mid to late summer. Post asked the Council to take action on the assessment policy. COUNCIL COMMENTS Grant noted he talked with Mr. Mark Kelliher from the Operations and Finance Committee and Mr. Kelliher had noted the Operations and Finance (O&F) Committee wanted to know to what extent they would be involved in planning for the proposed new Maintenance facility. Probst noted he would like their ideas and Council will listen to them. Probst also indicated he would like to see a Task Force developed with a Planning member included in the group, as well as one _ or two membefS of the staff which may include Tom Moore or Jim Perron. Probst said the next ,.., step would be the appointment of a Task Force. Rem noted the JanuarylFebruary newsletter will be going out shortly. It was recommended to her the next issue be on the new City Hall. Larson noted the Ramsey County letter in the packet was well done. He also noted Ramsey County Parks has identified as a number one priority the Tony Schmidt Park trail railroad underpass. Lafson noted the immediate issue is for us to send a letter indicating our support and consideration of financial participation. Council agreed. Probst suggested a resolution be drafted to give our support and to start looking at how we can help with the project in regard to funding support. Item was moved to the Consent Calendar for formal action. Probst noted he is fine with the letter written by the owner of the property adjacent to Perry Park with the exception of the lot split point. Probst indicated we would want to communicate to him that acquisition of his property may be a long term goal of the park system. In any event, Probst believes the letter requires a written response back to the landowner expfessing the City's position of a lot split at this property. e I e e e ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES JANUARY 22, 2002 5 Probst noted he received numerous phone calls from Pioneer Press reporter Cindy Boyd regarding the Governor's endorsement to the Anny National Guard'5 request for license to an additional 541 TCAAP acres which would leave roughly 520 acres left for potential land development. Probst noted it is important we take formal actions from now on to indicate the City's position. Lynch noted GSA is fighting the acquisition and is preparing an RFP. ADJOURN Mayor Probst moved and all Councilmembers agreed to adjourn the meeting at 9:46 p.m. e e e ~ ~HILLS MEETING MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MONDAY, JANUARY 28, 2002, 7:30 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; City Attorney, Jerry Filla; City Planner, Aaron Parrish; Interim Public Works Director and Parks & Recreation Director, Thomas Moore; and Recording Secretary, Nancy Czajkowski. APPROVAL OF MEETING AGENDA Mr. Lynch recommended the City Council schedule an executive session at the end of the meeting to discuss labor negotiations. Mayor Probst noted it would be added as agenda item 10. MonON: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the January 28, 2002, regular City Council meeting. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. November 26,2001 Regular Council Meeting B. December 10, 2001 Regular Council Meeting C. December 17, 2001 EDA Meeting D. January 14, 2002 Regular Council Meeting Minutes Councilmember Rem requested the following changes to the January 14, 2002 Regular Council Meeting Minutes: 1. On page 4, under administrator comments, the final payment, in the motion was made to Dave Perkins Contracting Inc. 2. On page 4, under item B, in the second paragraph, in the second line, screening from the "road way" instead of "boat way". ARDEN HILLS CITY COUNCIL MEETTh'G MINUTES JANUARY 28, 2002 2 e 3. On page 8, in the second paragraph from the bottom, in the fOUlth line down, replace "Ferry" with "Perry", Councilmember Larson requested the [allowing change to the December 10, 200lRegular Council Meeting Minutes: on page 10, in the fourth line down, after "landscaping", insert "was". Councilmember Larson requested the following change to the JanuafY 14, 2002 Regular Council Meeting Minutes: on the first page, delete Councilmember Larson from "Present". Mayor Probst requested the following changes to the November 26, 2001Regular Council Meeting Minutes: 1. On page 5, in the last paragraph, in the fourth line, replace "that paperwork does not exist" with "that paperwork does not apparently exist". 2. On page 7, in the first full paragraph, in the first line, replace "begged to differ" with "differed". Mayor Probst requested the following changes to the January 14, 2002 Regular Council Meeting Minutes: I. On page 8, in the last paragraph, in the fifth line, replace "they might kill the brainstorming" with "wanted people to be freethinking in the master planning phase". e 2. On page 10, in the last paragraph, in the first sentence, he noted they met with the staff from the various offices and not with elected representatives. Councilmember Rem requested the following change to the November 26, 2001Regular Council Meeting Minutes: Hamline Avenue is misspelled on page 8 and page 9. MOTION: Mayor Probst moved and Councilmember Aplikowski seconded a motion to approve the November 26,2001 Regular Council Meeting, the December 10, 2001 Regular Council Meeting, and the January 14, 2002 Regular Meeting Minutes Council Meeting minutes as corrected above and the December 17, 200 I EDA Minutes as presented. The motion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll B. Recreation Program Budget C. Rochon Corporation Pay Request #15 and #16 D. Rochon Corporation change order #7 E. Dascom Systems Group pay request F. Electronic Interiors final invoice G. Fee Schedule changes H. City Hall Building Use 1. Ordinance #336 Restrictions and Limitations of Water Use e e e e ARDEN HILLS CITY COUNCIL MEETING MINUTES JANUARY 28, 2002 3 1. K. Resolution #02-09 Resolution of Appreciation to Fran Holmes Resolution #02-10 Identifying Transportation and Redevelopment Priorities Mayor Probst read the Resolution regarding Ms. Fran Holmes in full. He noted his personal thanks to Ms. Holmes for her many years of service to the committee. MOTION: Conncilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Conncil on any items not already on the agenda. No public comments were made. UNFINISHED AND NEW BUSINESS A. Planning Case #01-29 Little Brothers Mr. Parrish explained this matter is actually three actions. He noted this would accommodate an additional 90,000 square foot structure for institutional housing. He stated the principal use would be not significantly different from the current use of the site. He added it would allow the addition of some overnight stays. Mr. Parrish stated the Site Plan Review identified no significant issues. He noted the plan met or exceeded all requirements. He added the parking would be comprised of 10 bituminous spaces and seven grass spaces. He stated the intent is to make it more consistent with the adjacent residential properties. He noted that concerning the special use permit the site is currently allowed overnight stays. He added the only modification changes it to up to 10 people. He stated the Planning Commission heard this application and recommended it unanimously for approval. Ms. Therese Koenig, Executive Director of the MinneapolislSt. Paul Little Brother5 Affiliate, stated this is a proud moment. She noted they have reached the point of maturity to use more fully the properties left to them by Mr. Bradford several years ago. She added she is very happy about that prospect. She stated she wanted the City Conncil to know that they approach in the full spirit of cooperation. She noted she would be happy to answer any questions ifthere are concerns. Mayor Probst asked if the proposal is to demolish the existing building. Ms. Koenig responded in the affirmative. She stated there was an attempt to expand the current building. She noted that due to the condition of the building it is not a viable proposition. Mr. Lynch stated the construction is based on the ability to fund raise the moneys needed. Ms. Koenig concurred. She stated they are currently in the midst of a feasibility study. She noted it ARDEN HILLS CITY COUNCIL MEETING MINUTES JANUARY 28, 2002 4 is revealing some interesting ideas about levels of support. She added they are feeling good about it. . Mr. Lynch asked about the timeframe. Mr. Parrish responded the site plan approval is good for one year. He stated that at that time the applicant may request an extension to that approval. Councilmember Larson asked ifthere were plans to take down one of the two outbuildings. Ms. Koenig responded they are hoping to preserve the cottage. She stated it has enormous charm and maybe potential for offices. She noted the garage would be eventually replaced as part of this project. Councilmember Larson asked if the cottage would be used for bedrooms. Ms. Koenig responded it would be probably quiet meeting space or work space. She stated it would not be a bedroom. She noted it was not the most practical building, but the fireplace that Mr. John Bradford himself built is gorgeous. Mayor Probst stated the potential for it to be a library was indicated on the plan. Councilmember Grant asked if they had chosen the builder. Ms. Koenig responded McGough Construction has agreed to take on this process. She stated they have waived some fees. She noted the builder is also trying to approach vendors to give them materials at cost. . Mayor Probst stated he thought it was an attractive solution. He congratulated the organization and their consultants. He noted they have selected a one of the finest contractors. Ms. Koenig stated McGough Construction hosts an annual tea and one of their bigger picnics. She noted McGough Construction has been tremendously supportive. Councilmember Grant stated he would abstain from the vote because of his connections to McGough Construction. He noted he did support the project. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a . motion to approve in Planning Case #01-29, the Site Plan subject to the conditions contained in the staff report as recommended by Staff. The motion carned unanimously (4-0-I.Grant abstained). B. Resolution #02-08 Resolution Approving Light Brigade, Inc., Charitable Gambling Premises Permit Renewal Application At Blue Fox Mr. Lynch explained the Resolution. He noted staff did a background investigation and found no problems. He added staff recommends approval. Councilmember Aplikowski stated she understood Mr. Herb King was retiring as a volunteer. . Mr. King stated he was retiring after 13 years in March. He noted that 13 years ago there was no such organization in Arden Hi1l5. He added he is glad to see the City Council approve this request. He stated that over those 13 years this organization has contributed several million e e e ARDEN HILLS CITY C01JNCIL MEETING MINUTES JANUARY 28, 2002 5 dollars in support for schools, parks, and playgrounds. He noted they would continue to serve the Youth. He added he would remain on the Board. Councilmember Aplikowski thanked him for his hard work. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve Resolution #02-08 Approving Light Brigade Inc. Charitable Gambling Premises Permit Renewal Application at the Blue Fox Inn. The motion carried unanimously (5-0). C. MAMA and CGMC Labor Relations Subscriber Service Mr. Lynch explained stated this is an annual request by the Metropolitan Area Management Association and the Coalition of Greater Minnesota Cities Members. He noted this coalition of cities takes advantage oflabor felations services. He added the City did not participate last year. He stated he believes the city missed out on some valuable information regarding labor rates, contracts, etc. He noted the dues amount and duration ofthe contract. He added it is a valuable service and he recommends that the City rejoin for the year 2002 to 2003. Councilmember Larson asked about actual services provided during negotiations. Mr. Lynch responded the service would assist the city by preparing information and by attending the meetings. He stated a representative sat in on negotiations of the first contract they settled when he first came to the city. Councilmember Larson asked ifthere were any limit to assistance provided. Mr. Lynch responded it was unlimited to the best of his knowledge. He noted it was limited to as much as the union would allow. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve subscription to the Metropolitan Area Management Association Labor Relations Subscriber Service for the subscriber year March 15, 2002 through March 14, 2003 for the amount of$2,830. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Mr. Lynch stated staff has received applications for the Planning Commission and the Park, Trails and Recreation Committee. He noted the City council needs to set a date for interviews. Mr. Lynch noted his attendance at the Ramsey County Public Works Facility meeting last Thursday. He added the County has received 11 proposals. He stated this Thursday at noon there is a meeting to sort through those proposals. He noted they would make a determination on whom to interview. He added the County is proceeding quickly. He stated the City needs to have task force to determine what services they want the County to take look at. He noted staffs general assumption would be the city would have part of the building and not a separate building. ARDEN HILLS CITY COUNCIL MEETING MINUTES JANUARY 28,2002 6 COUNCIL COMMENTS e Councilmember Grant stated he concurred with the City Administrator's comments regarding appointing a Maintenance Facility Task Force, He noted he was aware they were working on it. He added it appeared that the process was moving forward quickly based on Mr. Lynch's comments. Mayor Probst stated his commitment to have recommendations ready for the next council meeting, He noted suggested scheduling time at the March work session to discuss that on some expanded basis, He added he thinks the March work session would be soon enough. He stated he would like to suggest some broader discussion on the Commission structure and where the City wants to do. Councilmember Larson stated concerning the City's response to the Fire Department regarding rescheduling the capital fund purchase the budget received was not complete, He noted the budget did not have the cost of the truck replacement on it. He added they had a tanker truck purchase scheduled in 2004, He stated in 2002, there was a $209,000 contribution that was part of that truck replacement. He asked if they were going to pick up both costs in this year. Mr. Lynch responded no, He stated he was only aware of the purchase of the generator. Councilmember Larson stated the capital cost was for a generator. He noted the issue is whether the City wanted to pick up this cost this year or wanted to use Alliant Tech funds to be repaid e next year, Mayor Probst asked if there was enough money to cover both expenditures, Mr. Lynch responded the fund does have enough money in it. Mayor Probst stated that as long as the fund balance was adequate he would rather proceed with payment. He noted this is what the money has been allocated for. He asked if it would be appropriate for the City Council to offer that direction tonight. He stated if not, they should schedule a discussion at the next meeting. Councilmember Larson stated the purchase was agreeable to him, He noted this is essentially a truck to benefit North Oaks more than the other two cities. He added that he stresses that if Arden Hills obtains some high buildings he hopes there would be a similar willingness to pay for fire protection costs and additional equipment needed for such larger buildings. He asked ifthe Councilrnembers agreed with the purchase. Councilmembers indicated yes. CounciIrnember Larson stated there are a number of ways contributions are made to the Pension Fund at the Fire Department. He noted one way is through contributions the cities make. He added another one is a request by the Fire Department to use other funds. He stated the Fire Department has requested an additional $25,000 for the Retirement Fund from the AlIiant Tech moneys. He noted that at the Fire Board meeting he asked that they delay that decision to make comparisons of other cities to see what is being providing in pension benefit areas, He - described the table he put together. He stated he would like some guidance from the City ,.., Council on what they should be doing, He questioned where the city should be in relation to other cities, e . e ARDEN HILLS CITY COUNCIL MEETING MINUTES JANUARY 28, 2002 7 Councilmember Aplikowski stated being in the middle is good. She noted they should look at Roseville. She added they should be closer to Roseville. Councilmember Larson stated the Fire Department has said that every department is different. He noted he did not deny that. He added he does not know what is different. Mayor Probst stated that with retirement compensation for fire employees the City has tried not to be low, but at the top. He noted he was comfortable with the middle or slightly above the middle. He added they should also look at the rate of acceleration. He stated that from 1999 to 2000 it went to double digits. He noted they had to look at why there was acceleration. He added that was of concern to him. He stated that if the Fire Department is building that expectation theYTould not keep it up. Councilmember Larson stated the Fire Department argues a healthy pension helps in recruitment and retention. Councilmember Grant stated that in determining middle, Roseville might have some other factor that was not carried through. He asked if they could look at the number of employees rather than taking the aggregate. Councilmember Larson stated the information did indicate the number of employees. He noted that he why he chose these five cities. He added he suggests they look at these five cities and throw out the lowest as an anomaly. He stated they could use the others to determine a mean. He noted they could try to remain close to these five. Councilmember Grant stated that would make sense since Roseville is so far below the others. Councilmember Aplikowski asked if these cities had mostly a residential or commercial base. She knows they use it as a recruitment tool. She added it is a valid factor. She asked if commercial versus residential is a driving force. Mr. Lynch responded two percent of insurance is derived from homeowner insurance. He stated that to the extent these agencies have a higher percentage of homes would assist their pensions. Councilmember Aplikowski noted the City received an application from Ms. Liz Modesette. She added Ms. Modesette is a valid asset to both bodies. She stated they have a group going now for the next event. She noted her request that a task force be approved. She added part of it would be to plan the City Hall dedication on April 20, 2002 and the Day in the Park on June 22, 2002. Mayor Probst asked Councilmember Aplikowski to obtain a list of names as a starting point. Councilmember Aplikowski stated all Councilmembers are expected for the parade on June 22, 2002. She noted her.attendance at the League of Minnesota Cities workshop on the Governor's proposal. She added she would distribute her notes to anyone interested. She stated the proposal would affect the City, but is not definite. She added they would soon know what the ARDEN HILLS CITY COLl\TCIL MEETING MINUTES JANUARY 28, 2002 8 legislature thinks of it. She stated there are many ideas floating around. She noted one problem would be the market value credit assessments. e Councilmember Rem stated the Communications Committee is meeting on Wednesday morning. She noted this month's newsletter is almost all on the Planning Commission's recent cases and issues. She added the back page has an article on Buckthorn removal. Councilmember Rem stated that next month the newsletter would focus on the new City Hall. She noted they would mention the dedication. Councilmember Larson asked ifit were possible to put a box on the front page to put dates ofthe dedication and Day in the Park. Councilmember Rem responded they would consider it. Councilmember Rem noted the non-agenda packet had a letter from State Fann Insurance with a check for $500 for the good neighbor program. She added it enclosed a list of associates who volunteered. She asked who was responsible for this and what fund this money goes into. Mr. Lynch responded Mr. Don Messerly is the individual responsible. He stated Mr. Messerly is a former State Farm employee. He noted the money goes into the General Fund and would go to offset the park or recreation budgets. He added they do not have a fund for parks. He stated the donor requested it offset parks expenditures. Councilmember Rem stated she hoped the City had the names of the volunteers and sent thank e yous. She noted the volunteer be able to indicated where the money goes. Mayor Probst noted the letter from Chesapeake Companies regarding its interest in purchasing the remaining parcel at 96 and West Round Lake Road. He asked for consensus of the City Council with regard to pursuing those discussions. He stated he thought it was worth pursuing. Councilmember Larson stated he did not know what an appraisal would cost, but that they should look into it. He noted it is unclear what the value for the land might be especially with improvements on the interchange. He added he thought it was a good idea to enter into negotiations. Mayor Probst stated the cost for the appraisal could be two thousand dollars. Councilmember Grant stated the offer was more than a half a million dollars. He noted he believes the city has more than that tied up. He added it was wise to have an appraisal. He stated $ 2,000 is a small amount in the overall value ofthe property. Mayor Probst asked if staff should be directed to obtain an appraisal. Councilmember Aplikowski responded she was not sure it was worth that kind of money. She stated Chesapeake Companies ha5 done their appraisal. She noted she was more concerned about the opportunity they want to talk about. e Mayor Probst stated they did not really have any other basis for an appfaisal. He noted the full cost now is more than $800,000. He concurred with the appraisal suggestion. He added that if the appraised value is less than the offer, the city would accept it. . e e e ARDEN HILLS CITY COUNCIL MEETING MINlJTES JANUARY 28, 2002 9 Councilmember Rem stated it made sense to get an appraisal. Mayor Probst directed staff to get an appraisal. Mr. Lynch stated it would probably be an Economic Development Authority expense. Mayor Probst stated a meeting occurred before this one regarding the non-military parties involved in the TCAAP discussion. He noted it was a very good discussion. He added the parties were generally very supportive of the city's position. He stated the discussed several things. He noted they discussed the desire to get all non-military folks on the same page. He added the discussed agreement on Arden Hills being the spokesperson. He stated they made some movement on that. He noted they are going to prepare a specific proposal that would go to Representative McCollum's office and then be circulated to the other parties. He added the document would then be brought back to the group for their concurrence. He stated they would then submit a formal request to Representative McCollum and at least the two Senators. He noted there would be additional discussions this week with the National Guard about their Phase II request. He added he felt close to an agreement on having unanimous support. He stated Shoreview and Mounds View were not present. He noted that from previous discussions with them, he felt they would get that support. He added they would want to take formal actions on these matters and to seek formal actions from the other parities. He stated the Representative McCullum's staff indicated that is desired. Councilmember Rem stated that generally the group is unanimously in support. She noted there needs to be a bit of discussion on what details were wanted. She added a clear legible meaningful map on the clear plans for this property is needed. She stated the support of the greater community was very important to Representative McCollum. She noted one other group mentioned was the school district because of its interest in athletic fields. She added the school district should be added as a party. She stated it was a pretty good representative group. She noted it was a long discussion. She noted everyone felt it was a good idea to get together again in a month or so. Mayor Probst complimented all of the Councilmembers on the retreat this past Saturday. He stated it was one of the best they had as a group. Mayor Probst adjourned to an executive session at 8:39 p.m. ADJOURN MOTION: Councilmember _ moved and Councilmember _ seconded a motion to adjourn the meeting at 9:_ p.m. The motion carried unanimously (5-0). NOTICE OF MEETINGS The next Council Meeting will be held Monday, March I I, 2002 at 7 :30 p.m. at the Arden Hills Council chambers. ARDEN HILLS CITY COUNCIL MEETING MINUTES JANUARY 28, 2002 10 EXECUTIVE SESSION City Council went into Executive Session at 8:40 p.m. Council came out of Executive Session at 8:55 p.m. There was no action taken or direction given by the City Council as a result of the Executive Session. ADJOURN Mayor Probst adjourned meeting at 8:57 p.m. by consensus. Dennis Probst Mayor Joe Lynch City Administrator . e e . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/25/02 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (02/] J/02) 20756 20757 20758 20759 20760 20761 20762 20763 20764 20765 :::c:i(i)ATE:': 02/08/02 02/12/02 02/12102 02/14/02 02/15/02 02/20/02 02/20/02 02/20/02 02120/02 02/20/02 Ai\1:QUNT': 107,76 2,290.41 4,650.56 ],700.00 187.00 748.40 6,013.27 1,723.25 1,188,00 587.67 19.196.32 PAGEIOF3 Staff/Council Retreat 2/07/02 First Februa Pa 11 Second Februa Pa oll Posta e-Permit #1962 Da care Reimbursement 2/01/02 Dental Insurance-March Insurance-March lanlFeb Service SAC Char es-Janua 2002 Februa lMarch~LTD Note: Checks for unpaid claims totaling S38,949.66 were mailed on February 12, 2002 after approval at the February II, 2002 Council Meeting. They were check numbers 20709 -20755. This sequence corresponds to unpaid temporary numbers TOl - T47. Check numbers 20707 - 20708 were used for alignment. Gritz, Jackie leMA Retirement Trust-457 Affmi Plus Federal Credit Union Postmaster-St. Paul Stanton Grou Health Partners Lakes Coun Service Coo erative Xcel Ener Met Council Environmental Services Fortis Benefits Subtotal - Paid Claims Paid Claims From Above - ]9.196.32 Add Unpaid Claims, Page 3 of 3 - 189 752.46 Total Accounts Payable Claims for Council Approval, 02/25/02- 208,948,78 ...d~/-="""ro....blcl<l.in~1 ClTY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/25/02 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER: .iEM:I')i.lcKMt~ :::Aj\lQIjI~t;~: ::::::::: T1 02/26102 A-I Hydraulic Sales & Service 18.21 Jetter Parts #103 T2 02/26102 Accountemps 351.75 Temn-CSRlI-II04 &1125 T3 02/26/02 Accurate Press, luc 266.25 Utilitv StatementslBusiness Cards-1P T4 02/26/02 Ameripride Auoarel & Pancr 40.36 2002 Uniform Purchase-Bell T5 02/26/02 Animal Control Services, Inc. 570.86 Doe/Cat Enforcement-lan T6 02/26/02 Ararnark Uniform Service 26.84 CH-Rup Scrvice-2111 T7 02/26/02 Arrow Terminal LLC 251.81 Elec Connectorsrrane TS 02/26/02 Beissweurrer's How-To Store 58.61 Februarv Purchases T9 02/26/02 Berres, Sandra 34.42 Mileage/Expense Reimbursement T10 02/26102 BFI of Minnesota, Inc. 187.20 Waste Removal-Februarv T11 02/26/02 Case Credit Cornoration 808.85 PW Maintenance Sunnlies T12 02/26/02 CDW Government, Tnc. 719.73 Virus Scan Software T13 02/26/02 Comorate Express 489.47 Office Supplies T14 02/26102 Davies Water Eauioment 426.00 LU2 Repair Clamns T15 02/26/02 Electric Motor Renair, Inc. 627.81 Lift # 12 Renair T16 02/26/02 Engel, Laurene 10.00 Sunnlv Fees T17 02/26/02 FNCS 56.01 2001 Lonr> Distance-AT&T T18 02/26/02 Fr-Dor Black Dirt & Recvcle 80.40 Black Dirt T19 02/26/02 Glenwood Im!lewood 34.30 Snrin2Water-Jan T20 02/26/02 GaDher State One-Call 12.40 Januarv Service T21 02/26/02 GFOA 135.00 Membershin 5/1/02-4/30/03-Post T22 02/26/02 Government Traininp Service 250.00 2002 Land Use Workshon-Parrish T23 02/26102 Gritz, Jackie 60.85 Council Worksession-Pon & Snacks T24 02/26/02 H&L Mesabi, Inc. 311.09 Snow Plow Blades T25 02/26/02 Ideal AdvertisinJl Promo Items 2.583.50 Asst Snorts Tee Shirts T26 02/26/02 InJlTaham & Assoc, Inc. 2.265.30 Jan Park Plannini:! T27 02/26102 ICMA Membershin Renewals 506.76 Annual Membershio-JL T28 02/26102 LV.G.E. Loeal49 232.00 Feb Payroll Deductions T29 02/26/02 Kath Auto Parts 150.69 Februarv Purchases no 02/26102 Lake CountrvlN Star Chanter 50.00 Conflict Resolution-Sweeney T31 02/26/02 LMCIT 1,345.75 2001 Sewer Back-uD Claims T32 02/26/02 Lvneh, Joe 20.02 Rotarv Club-Donuts T33 02/26/02 Met Council Environmental Services 45.505.90 March Sewer CharQe n4 02/26/02 Melro Communications 82.50 Install (1) Phone Line T35 02/26/02 Metroeall 9.03 Final Pvmnt-Papers n6 02/26/02 MAMA 45.00 2002 Membership Dues T37 02/26/02 Minnesota A WW A 210.00 Water Sehool-JP/PS II Total - Unnaid Claims --- 58,834.67 II ..,dY."='""po\,.b~"'~"",1 . . e e e e CITY OF ARDEN HiLLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/25/02 COUNCIL MEETING PAGE30F3 UNPAID CLAIMS REGISTER: T:EMf:N> ::t:;I<::l~A;j{:: <'H~,,~J)6"R,;::: . .....""'<1 ::Ai\1:-6l;Nt:::Y:: C(ill)Mt~t$ T38 02/26/02 MN ~ of Revenue 50.00 Hazardous Waste Tax-200l T39 02/26/02 MN GfOA 40.00 2002 Membershin-post T40 02/26/02 MN Counties Ins Trust 125.00 2002 Mcmbershin Dues T41 02/26/02 :MN Recreation & Park Foundation 100.00 2002 Membershin T42 02/26/02 MN State Fire Marshall "40.00 School Fire Safetv-Scherbel T43 02/26/02 NCPERS Groun Life 48.00 PERA Life-March T44 02/26/02 N ardeen, Eric 40.00 Reimbursement-Fire Safety T45 02/26/02 North Metro Insnection, Inc. 2,128.80 J an Electrical InsDechons T46 02/26/02 Nosek, Mar\! 120.00 Februarv Newsletter T47 02/26/02 Oakdale Communications 278.82 Telenhone Purchase T48 02/26/02 Officeri~--;;t 328.87 Office Sunnlies T49 02/26/02 Office Team 670.00 Temn-CSRD-2/01 & 2/08 T50 02126/02 Pace Anal"tical 319.00 Water Testinll-Februarv T51 02126/02 Parrish, Aaron 65.98 CPU EauinmentfNetwork Cable T52 02126/02 Piano Playhouse 1,296.00 18 Students-8 Weeks T53 02126102 Post, Terrance 28.47 Mileape Reimbursement T54 02/26102 Rams~Co. Lea011e of Local Government 577.50 2002 RCLLG Membershin T55 02/26102 Ramseu Counnl 119,106.80 lan & Feb Law Enforcement/Fuel Purchases T56 02/26/02 Safety Kleen Comoration 115.52 Hazardous Waste DisDosal T57 02/26/02 Sam's Club 56.35 Citv Hall Sunnlies T58 02/26/02 Scherer Bros. Lumber Co. 65.37 Bird House Lumber T59 02/26/02 SCORE 526.66 Soccer Balls T60 02/26/02 Shoreview, Citv of 895.34 2001 Semanhore Billing T61 02/26/02 Short Elliot Hendrickson, Ine 148.13 Local SWM Plan 12/01 T62 02/26102 S.....ecial Events America 2.500.00 Denosit-Dav in the Park T63 02/26/02 St Paul Area Chamber of Commerce 387.00 Membershin 3/02-2/03 T64 02/26/02 Stanton Groun 100.00 FSA Admin Fees-Ian T65 02/26/02 T.e. Field & C~nv 466.00 Crime Renew Policv 2002 T66 02/26/02 TimeSaver Off-Site Secretarial 170.63 Roc Sec-CC-01114 T67 02/26/02 United Rentals 18.74 Steel Bld~Sewer T68 02/26102 WearP-lIard 89.74 2002 Unifonn Purchase-Bell T69 02/26/02 Zee Medical Service 15.07 ConQ"estaid lOOlBox Subtotal, Page 3 of 3 . 130,917,79 PaQ"e 2 of 3 Brour;rht Forward ~ 58,834,67 Total UnDaid Claims - 189,752.46 ,.,,><IyiOC<<lUn15!>'yablelcloirnsl e e . '" ~ o :ot~ 0:: Cl - .. !!:,Q. '" o it; ~ N o c w < C Ul >:: u w :r u -' -' o O::N' ~g Q.~ >N 0::0 <(oS ::J'" ~~ lD~ W~ 11.0 C ,:; Z31 o a; u ~ w.- VI~ VI -' ::! :I: Z W C 0:: <( 11. o > !::: u ..~. :~ :~ ii~ ii ..... ~. 88 :~: 00 .z:. ~. ~ ~: ~ 'U ~ 'c ~ oc:i ,....; c ~ ~ N N ~ ~ ~ ~ ~ ::~.:': E ~" ~ .... (',j N ~ ~ G :::j:: r-: I.Ci ..;..: ~ -0 2 ::~": .ti:i .", ..~. ..&1. " ~. ~ .~. 0 .:;:: ~ i:t ~ ~ .ri ::~:: ~ .~ "13,: .~ ~ ~ .f5:" ~ 'u f ..~. 8 ~ 8 :::~: t'J fi - ~ u "'g :::~. 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'" ] E ...J '" " ~ 0 -:-,::::X:: " 2 ~ !i !i !i 0:: ....13 , I N 0 = j j 2 ~ <> ~ "' ~ 05 ~ ~ !i ~ .~ ~ ~ a. <> ~....... j ~ 2 j 2 13 N .. . 0 [ 0 >- r::;. ~ 0 ~ ~ 0:: <> ~ ~ ~ ~ ~ <( S ~g ::;) N 0:: <> III "' )g '0 ~ 0 ~ ~ 0 0 0 W ~ ~ 0 0 M 0 0 LL ~ :-:-:':~ ~ ~ ~ ~ N ~ <> C ,;; 0 0 ~ 0 ~ ~ ~ :i;Q Z :;;: ~ 00 00 ~ N N 00 .0. 0 '" ~ 0 '" 00 M .,; .,; -i .; :! '" ~ 0 '" '" !::: U '" '" N :~: ~ !" .S, w @. :':":'" m ~ 0 0 "! ~ 0 0 i$ fii N ~ ~ ~ 0 0 '" N N '" ~ 00 0 0 .. 0 ~ ::: N '" 00 N N """,," '" :t:.t: .9 :~: ~ " :;: 1; ~ " ~ ~ u .= OJ 'I< ~ u u P- m z OJ c a u B " u -ll .= ...J ~ ~ ~ Q i: u :::! " " f- '" .= :ii ->- 0 .c ." tr u :I: 0: 'E , ~ ~ u .= !i z u .5b . u 0 ~ "" -0 .= ~ W " . u = ~ .~.- Ci i2 u C <<: '" "" U :::,;;;j: 0:: S <( " '" <> '" e LL ~ " >. <> <> 0 0 <> :-:<-: 0 00 '" '" '" '" " " " " " .~.. >- ~ :;; 00 '" 0 .i4 !:: ~ ~ ~ <> '" ~ ~ ~ ~ ~ u 00 00 00 00 00 e e e ~ ~ EN HILLS MEMORANDUM DATE: February 21, 2002 TO: Mayor and City Council Joe Lynch, City Administrator FROM: Aaron Parrish, City Planner fi f SUBJECT: Gateway Environmental Assessment Worksheet Overview Based on Council direction at the February 2002 Work Session, staff has prepared a resolution making a negative declaration with regard to the Gateway Environmental Assessment Worksheet. In addition, staff has found that a formal public hearing on the matter is not required. Please feel free to contact me if you should have any questions. Attachment 1. Resolution CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA e RESOLUTION NO. 02-15 A RESOLUTION ACCEPTING THE ADEQUACY OF THE ENVIRONMENTAL ASSESSMENT WORKSHEET FOR THE GATEWAY BUSINESS CENTER AT THE INTERSECTION OF I-35W AND 1-694 WHEREAS, the Chesapeake Companies propose to develop a 225,000 sq. ft. to 495,000 sq. ft. office building at the northeast quadrant ofI-35W and 1-694; and WHEREAS, an Environmental Assessment Worksheet (EA W) has been prepared for said project, and WHEREAS, the EA W was completed and sent to all the requircd agencies on the Environmental Quality Board's distribution list on January 10, 2002, and WHEREAS, the reviewing agencies have had the required 30 days to review the EA W, and WHEREAS, responses have been received from the Minnesota Department of Transportation, _ The Army Corps of Engineers, and the Metropolitan Council, and ,.., WHEREAS, none of those agencies have made comments that find the EA W inadequate or that would require an Environmental Impact Statement, and WHEREAS, the City of Arden Hills is the Responsible Governmental Unit (RGD) to review and make findings of adequacy concerning the EA W. NOW THEREFORE, BE IT RESOLVED by the City of Arden Hills that it finds the Gateway Business Center EA W is adequate and that no Environmental Impact Statement is needed for this proj ect. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF MARCH, 2002. DENNIS PROBST, MAYOR ATTEST: e JOSEPH P. LYNCH, CITY ADMINISTRATOR e e e ~ ~~HILLS MEMORANDUM TO: Mayor and City Council FROM: Joe Lynch, City Administrat SUBJECT: City Planner Position DATE: February 22,2002 BACKGROUND Aaron Parrish has completed the six month probationary period with the City of Arden Hills in the position of City Planner. RECOMMENDATION Staff recommends that Aaron Parrish be appointed to the position of City Planner with the City of Arden Hills on a regular, full-time basis. e e e ~ ~~HILLS MEMORANDUM TO: Mayor and City Council FROM: Joe Lynch, City Administrator SUBJECT: Deputy Clerk and Customer Service Representative II recommendations DATE: February 22, 2002 DEPUTY CLERK The City received 100 applications for the Deputy Clerk position. Ten were selected for preliminary interviews with the City Administrator. Of the ten interviewed, four were chosen to return for a second interview with management and support staff. Background and reference checks were done on two candidates. One individual was selected to meet with and discuss an offer for the position. CSRII Six preliminary candidates were selected for interviews. Two of the candidates were interested and were interviewed by Terry Post. Mr. Post selected one candidate and offered the position to that individual and the individual accepted. RECOMMENDATION Staff recommends that the City Council appoint Cynthia Young as the Deputy Clerk with a start date to be negotiated between the candidate and the City Administrator. Staff also recommends that the City Council appoint Sandy Byl as the Customer Service Representative II with a start date of February 25, 2002. e e e CITY OF ARDEN HILLS MEMORANDUM DATE: February 18, 2002 TO: Joe Lynch; City Administrator ~j~ FROM: Thomas J. Moore; Parks & Recreation Director and Acting Public Works Director SUBJECT: Three New Candidates for the Parks, Trails & Recreation Committee Joe, I would like to recommend the following three City of Arden Hills residents for consideration as members to the 2002 Parks, Trails & Recreation Committee (pTRC); Mrs. Cindy Garretson 3966 Glenview Ave. Mr. Lorin Hatch 3401 Lake Johanna Blvd. Mr. Bill Henry 3521 Ridgewood Court All three have met with Staff and six members of the PTRC. If approved, appointments would begin immediately. . e 0 CO 0 0 0 0 CO 0 CO 0 0 0 0 CO 0 CO 0 ci ci 0 CO - ::-:0: '<t '<t .m '<t '<t .- ::'ro: 0 0 :0 '<t '<t P ::(L: ~ ~ C') C') C') C') "('ij' N N N N .>;:"*' 0 0 &:::ti: t'-- t'-- ...w Ii) OJ '<t CO 0 '<I: ::.<\J ...t <"'i <Xl OJ OJ OJ >'''*': N <Xl Ii) &>tf , Ii) Ii) C. III III E w :::l .... .... 0 Q) Q) .... ..c - III Cl E >- ~. <Xl t'-- ~ <Xl III ell rn CO Ii) '<I: '<I: E &:. ell ,...: <"'i OJ CO e Q) 0 :a >~: N Ii) N OJ - ~>~: t'-- Ii) <Xl OJ III '(3 Q) CO '<t CO 0 >- ~ , C') '<t <Xl rn r::: ill. ~ . :::l ell E 0 CJ 0 0 '2 CJ >- &:. ~ III :!: CJ ell 0 Q) :t.:.; 0 Cl OJ 0 l- n: <Xl :E: Ii) , ::r 0 0 :z; ~ 0 ;,;. co ~ __.,"e. 0 <Xl :::r N '<t g , , <Xl <Xl 0 0 .0 '<t '<t .;( ~ ,0 W ----- (f) ~ OJ "'" 0 c .~ 0 OJ << (f) ,S:: - OJ 0 2 I :::. :g ro -'" ~ ~ 0 c OJ ro Ql .<:: c 0 c () ro () '0; - ;:; - Qj L2 OJ Ql 0:: 0:: Z e i~ 2002 , E"f;ll)"s} e -..:~.\/, .c_ February 5, 2002 Joe Lynch City Administrator City of Arden Hills Arden Hills City Hall Round Lake Business Center 4364 West Ronnd Lake Road Arden Hills, MN 55112-5794 Subjeet: City of Arden Hills, MN - Conneil Chambers TeehnicaI Media Systems - MNAR Dear Joe: Enclosed please find one (1) copy payment application 3 from Dascom Systems GronR, Inc. This request is acceptable and follows the tenns of their contract with the City of Arden Hills. Please approve and process this at your earliest possible convenience. e Please call me if you have any questions. I can be reached at 65 I -292-1 035 Ext. 32. Sincerely, ~~~ Mary Lehnara Project Manager Enclosure 40 MACKUBIN STREET 651.292.1035 in fo@electronicinteriors.com S1. PAUL, MINNESOTA 55102 651.292.1063 fax www.erectronicinteriors.com . - N o I'- (j f-< Z >Ll ;:;s ;:J U o Q <: - Z LIJ ::2: ~ a.; a: o 1L LIJ !c( (.) - 1L - ~ LIJ (.) C z <C z o e~ (.) - ....J a. a. <C ~ ~ o OS -l- '" r < i-<2~ - u [J"-- c ~ < -' "g ffi ~u~ t-z~ 1 E~",00 (J) ....... ~ c o ~ c g v 5 ~ c --z ~ '" .......- ~ -- o ...:'l f-< ~ C- ~ "'- '" '" o f-- S! ~ 11:: ~.o .- c... "'''0 ~ U ' .0 c: ;::: l:(I:::,u\"\l9 v 'V'Mu ...... ~ c: 0.. ~.~ ~ u c: ~ c: '~~ ij.~'0 ..'.<::c,r,.D:;;v .Vl.2 0 <lJ ..c. 0'" ;:; ~ C u 5 ~ :: ~ ~ ~ (/) t;,g E ~ C 6 (J) o A"l ;:l >-...... '-' - 8" C I-. 6 P-. 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U .~o ~~....::..,u .....::::::: 3 0:: ~';::s\.)< IJJ ~ z... ~ IJJ a: Cl z c 3 o z J: Ul zG' u: v o .S 1---' IJJ ~ o~ ~<<'. ..J g <( .- 1Il~ ~ ~ i: ~ o c u.c :t.J .-=: ~ o " - ~ ~M "2~tJ o u ::-:l U ;::: .::: - - c ~ ~c ~ a.u o.~o. .;!l V.;!l ~ ~ Cl ;j t) o :..r..l c-cl ~ n c - 0. C ~~~ '" u 0 U ~ v t-"'d~ Z C c: ;::; <:"l 0 o~u ::E U I-< <60 v ~ ~ .c"V f-< '": ~ ~o c v " r ~ - o~~ ~~ 0 .: .s .E o ~.~ " ~ .c~ .B "'0 C M ~ ~ ~ S 8 .~ ~ <l.J V ~ u u....:a 'Jl 9 ::l ~:E g'~ ~f-<J::jo... <n 6 \ ~ U ;:J C) 0 * \ \ t ''J \ <n Z C i= o o < f;; ~ < .8 g ~ ::E u ~ C :::s vO 0 ::J;;:' ~ If) 2 ~' .~ 0.- f5 g..E ~ ~ "l C U u::) ;:. o ~6 2 U-l ~ '" 0... v ..c:::l c... Z V 0 ("I:l ~ n"t n U~n.F <n ~ --' ~ < "2 ~~ "" C " .c U ~ .D <n "' " Z < :I: U f-< '" Z N '" '" ~ , '" o l:; '" " ~ .;; e c. ~ ~ ~ ~ E '" E 8 l.l o '" e " .c ~ 5 u u o >- ~ E ~ ~ '" !! ~ l.l ~ ~ o " ~ 15 e 2 g ~s ;,~ ~e 0. ~ ,r'm ~~ ",'- tis ~5 it; ?i:2 ., > ~.s .;0 ~ '" '" e ~ .c l.l 10 S ~ " 5 ~ ~ ~ .. " :g, 1; e " .,; !! .E '" '" :5 ~ e o .~ ~ l.l ~ :s "'- 5.~ !::~ ro. ~ z= ~ '3: "''' ue "'~ !q "'- ~E ro.g' . ~ ~8 .:Q)cri . ::; ~.!l <~ . ., iSg> E.~ q iH -0. ~~ "' . :<" ~~ ~:> "u 0" ~z ~Z ~o: "'~ ~ ~ . ~ ",N ug) Qu;" z'" "'~ ~N f:;U 150 2~ ~8 Ci . Z N- ~~ ...~ z . w,; ~z u;z..' 0" Oz <t"' <~ ~ ~ .c .c l.l :c ~ 1: '" E ~ u o " " <i .. c :~ 1; " ~ '" '" 8 " '3 o .c ~ ~ ~ z o '-~f i= u.il~ ... INSTRUCTION SHEET FOR AJA DOCUMENT G"02 e A. GENERAL INFORMATION 1" Purpose and Related Documents .\11\ Docuinent G702, Application and Cerrit1(',ltC for Payment, is In he used in coniuncrion with Ai'\. DoclIrnem G(0), Continuation Sheet. These ch:JCUmClltS,are designed to be llsed em a Project where a CrJ!1tGlctor b,IS a direct Agreement with the Owner. Pn)(:edures [or their use are covered in i\1/\ Document A201, Genera] Conditions of the C(}ntracr for Contitll.lCtion. 1987 Edition. 2. Use of Current Documents Prior to using any A10\. doclIIllcm, the user should consult the AlA, ,111 AIi'. component chapter or a current AlA Documents List to determine tbe current edition of each documcnt 3. Limited License for Reproduction AlA I)oClJJTlent G'02 is a cop~1ightcd work aod may not be reproduced or exccrpted from in substantial part without the express written permis- siun of tbe AL\. The docume11l is intended to be used as a comumahle-rhat is, the original document purchased by the mer is intended ro be consumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The ."\merican Inst.itute of Arcbitects confer any further rights to reproduce ((702, A limited license is hereby grant.ed to retail purcha.;ers to reproduce:1 maxi- mum of tcn copies of a completed or executed G702, but only for use in connection with a panicuJar project. Further reproductions are probibited \vithout tbe express written permission of the AIr".. B. COMPLETING THE G702 FORM: Al'tcr the CommOOt. has completed Ai'\. Document G703, Continuation Sheet, summary information shoulJ be transferred to AL\ Document G702, Application and Certificate for Payment. The Contranor should sign G702, have it notarized, and submit it, together ",:jth G703, r.o t.heArchit.ect, The Architect should review G702 and G703 and, if they are acceptable, complete {he Architect's Cerrificate for Payment on G702, The .A.rchitcct may ccrrifr a different amount than that applied for, pursuant to Panlgraphs 9,5 and 9.6 of A20I. 111e Architect should then initial all figure:; on G702 and G703 that have been changed to conform to the amount ccrtified and ;(In;(Jch an explan~ltion, The completed G702 and G703 shOllld be forv"ard~d to the O,-vner. The joiiowing is an e.'l::ample of an Application for Pay,nent for ll'ork in progress, Please note thaI doffar amounts shown below are for ilfustl'(/- tim pwposes onl:v, and are not intended to reflect actual construction costs. CONTRACTOR'S APPLICATION FOR PAYMENT AllpliCJtion io m:lde t{)r rJlymem, ~,~ shc.v.-n below_ in connection Wilh rhe COOU~([ Com;nu;Hion Sheet, AiA Documenr G7(l,~, is altadKo ORIGINAL CONTRACT SUM Nel change by Change Orders CONTRACT SUM TO DATE (Line I '" 2) TOTAL COMPLETED & STORED TO DATE IC<)lumn (i <lI1 G70:l) , ~~,ooo. 00 ?,~,"~ IO?,a:::t?.... 40,000. "" The und~'rsigned Comr~ctor certifies [MallO lhe best of th<.: COlllr:Klor'~ knowledge, ;nl(lr e rn~lion and belief the Work covered by this Application for Paymenr has been cumpleted in aecord~rl(e wilh the Contr3ct Docuffit'ms, lha~ all amounts h<lw:' been p'J.id b)' the Comr~C1or for Work fm which previous Certificateo for Payment were iS5Ut'J "nd P:lY menrs receJ\ed from rht' O...ner an<1 thar eurrent payment ohawn herem lS no", due {ONTRACTOR ~fnu~ 5, Jl<?1!>~ Mr-i.f;,-~U;)15t-Ir ",," ^~ I, i"t'if.. Stale or VI~INtA Cmmr? of: r"If~..rN Sllbscribed and SW(l<n to before on"h"fl~:l- 7'lot~ry Public My Commission expires' J?e?. ~t, 1.di1~ ARCHITECT'S CERTIFICATE FOR PAYMENT ".$ 'i , RETAINAGE: _''1, of Completed Wl~rk (Columr15 D -; Eon G7(J3) ___ ':'/~ of Sturnl Materbl (Column f on (;70_'\) -j,)1all.:cr~inJg<o jLine 53 '5b or TrJtal ;,1 Column I otG70,'I] t ~,~.tJP '::00. ..." () TOTAL EARNED LESS RETAINAGE , (l_ille'ilcosUm>Sl;)ral) , ~~I~(;~~~I~~(~r 7~~~:f~~~T,E~ .F~R PAY~ENT $_15,t10~ ,~ . ~t;OO.- . ~{;.?tJO.'" 18.:.,Q?"'" J In JCCQrdatl,'c withlh~--ConrrJCI ])cx\lmem~, based on Dn,sire observ::ltion" ~nd the data comprising [his 3pplicati(>,\, tIle Architen cenific" 10 rhe Owner thai to the be,t of the Architects knowlnlgt:, mfmmation and belie! the Work ha" progn:s,ed as indicalt'l1, the quality of tIll" Work is in a('('ordance With [he C()mr~cr Documen[o, ~nJ the Contractor is nllitkd to pa~'rw'::llt of (he AMOUNT CfRTTFlED fJ CURRENT PAYMENT DUE ~~~.~~'~s~n~'~)ISH, INCLUDING RETA~NAG~.?_a?,N Clil\NGE ORDER St'MMAR';" Tutal dl,mgc'" "ppf<)v~'d in _ prt;\'iuu,' llIomh, by Owner !iilaI3pp[()\'Cdt!li,,:,'11J11tll - rrJ'IAI.S ~::~5~HANGI-:~ by Cf;~ng<: (~I':.r! AMOUNT CERTIFIED (,~lIu('h (!Xphmalhm if amuunt cl"'li{ied dlj{,'r.< .flU'" We (jtnOllnl appli(-d jm: Imliat alt figu~l'1i 'm IN.> ,.I/Jpiia,/iml and Oil Ih<, ComimUllion Sht!l'1 lI'a! (I"e ('}Hmgrd ro (,m{orm to tbe amollnt n'~tlfied.) "'''CHITECT Hy Dale; I'his Cenitiure b nor n,'gOl;Jhlc rh... ^~MOUNT CERTiFIED is p"y:tb!e only to ,ht, Con lr;lcto[" named herdn, Issuance, p;l\,ment ~nd -accqltance of p;rymem lre wi!hil\ll prcilldice (() :my rigilb OJ tlK O.,,-ner or Contr~c!Or WIller this C()m!"~<'l A.j)"Im"s~. i OED.' CT10"~~ 1<2c~-~"""".",,::::::=- lO,~ ,&1# rs &JtXJ.4P ..~. ':!,~.""~. , C. MAKING PAYMENT The Owner should make payment directly to the Cuntractor based on the amollnt certified by the ArchLtecr on AlA Document G702, Applicat.ion ;tod Certificate for Payment. Thc completed form contains the mime and address of the Contractor. Payment should not be made to any othcr party unless specifically inclic.lteu on (;702. e D. EXECUTION OF THE DOCUMENT E,l(h pcrson executing the Agrecn"tcnt should indicate the c~1p;lcity in 'Ivhich they ;lrc acting (Le" presideot, secretary, partner; etc.) and the author- ity under v,-hich they :Ire executing the Agreemenl. 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I!! ~ :I .. ;; ~ '6> '~ o c <( .,; I!! .5 ." .. 10 '~ 0. C ,S! :; .. ~ o :c ~ o .. .c .c ~ :c ~ 10 .. E ~ ~ o ." .;; :c ;; c :~ 5 c .. .. .. ~ .., :; o .c o ~ ~ z o t= ::> ~ INSTRUCTION SHEET FOR AlA DOCUMENT G70j A. GENERAL INFORMATION 1. Purpose and Related Documents .'\lA ])ucurnern G702, ApDlicatioll :md Cenificlt(' fl)f PavTTlt.nl, is In he lbed in CUlljUildioIl \vitli AL\ DOUIIl1Cnl C;"7(13, C(jr;tinu~ninn :)hl,'C: rhc.~c doculllcnb ~m.: designed for use un Prujt'll~ w!K:rC the ContLlunr 11;1"-;] direct Agn:clI1cnr wit;} the OWnel", Pt"ucedun:;s for their use ar,,' C(l\'('I'<-~d in AlA Ducurncnr /\20 I, (,cnel<tl ConciititY1S of rhe COf1tl-an fur Consll"uuion. 19W' Edition 2. Use of Current Documents The user should con.'iult the A1:\. ail ALA cornponell1' chapter Of a current '\1.\ Document,.; List to r!ctcnnill(' till' currc:nt edition urearh dllCLlll1l:nt 3. Limited License for Reproduction ALl,. DOClHllt:nt G7U3 is a copyrighted w()rk :md may nor he ["('produced (It excerpted from in suhsrantial P,iJ"l wi Thout rlw (~xprt~SS wriue~l p(,~rl1Lj~- sinn d-Thc AlA, The <!t)CumcnT i.~ il1l'endcd to be used as:1 (o!lsumabk,-,-that is, tbe uriginaJ ducLllllenr pUlYhaf'cd by the user is intcnded to he cU!1surrled in the course of being used, Then_~ is 11U implied pemlis.sion to rq'lroduce this document. nor d().-.~,s memhership in The American Institutc of !\rchitc([s confer am' funher rights tlJ rqxodllcc (l'7G_i, A limiled UCCI1SC is hcrL'b:- gr,\Iltcd tn retail pUrdl,\Ser,s to reproduce a nuxi- mum of ten copies of a Cllillpktcd or cxecuted (;703. hllt only flir d.S(' in lO!lneUiOll wirh a panil:uL1r Project. Further rt.'produniol1s arc prohihitecl with()Ut the cxpress writren permissi(lfl ()frlw AlA. B. COMPLETING THE G703 FORM: Heading: This inforrn31ion should hc completed ill a lmlllner consi.stf:nr wirh simiLlr information 0)1 Ali\ [)1)l"Ul1ll'nt GeO.;, i\pplicltioll and Certificate for Pay-mem. Columns A, B & C: These ~-olurllns :-;hould he Vl!llIJ!cted lw identifying the vmious portiClns ofth<.:' Project Ctl1d their sch<.:'uuled values consistent with Ihe schedule (If \';llues submitted to the Archi[('C[ ,n {he (omll1cnccmcnt of tht. ProjCl't or :lS sUh;-,c<jllCnrlv .rcljusrcd. The breakdown n13.y he b): secr.iOl1S of the W"ork (\1' hv Su!)(onrt".ldOr" ,lfld should remain consistent Throughour [he Project. :'>lultipk P<lgr.;c,>; should be llsed when required. Colul11n C should be sub!owled ;11 dle boltorn \vlwn 111\)r(' th<lI1 one p:lgC is used and toukd on Ihe hst pAge. Inirialll', this t()ul should equal rhe origin;1l Contran Sum. The tor.11 of column C may be ,ldiusted by Change Onkrs during the PI-oieCl Column 0: Enter in thi.s ((lilli,Hllhc ~nnounl uf completed \X'nrk ('oven'd Ill' the pre\'ious applicilioll (o>lumns D & E fl"orl1 the pr<::\"iou:; ,lpplica- rion). V~JJuc:-; from column f (,\htt~ri,ds Presenrtv Stored) from the jxc\'"ious appli.-.-:Hion shuuld nUl he entewd in [his CUltlllHl. Column E: Enter here rhe v;lIUl: of \V(}~'k {'\)I)1pll'lcd at the timc of this appiicalitln. including rhe \'aluc of IWltcrials incUfpotated in the project th.lt were listed on the prt'viuus:l[Jplicujon under .\1atcrials Presenrh' Stured (column F). Column F: Enter here the value of ;\tJtcrLlis PresellrJy' Srored [(.ll' which pa:-'menr is sought The (rlwl of ,Ill: column mu.'il be recakublcd ,It rhc ~'nd of ("jch pay period, This value covers hoth lmneri,ds llewiy st()n~d for whkh p;lyrnent i:; sought :md male rial:-> pr~viollsly st~ln.;'ll which aft: llot yd iI1corpor3ted into thl.: ProjCl't_ Mere p<t)'rncnt by the Owner ft)l' srol'ed materials dncs nflr result in ,J deduction from Ihis column. Only ~!s rn,H~:- rials arc il)corpllf,IWd inr'l) the Project. is rht:ir value ckducted from (hi:; l"()lulll11 :il1d incoqlor,ltl'd into nJlum!l E (\,,\-'(lck CJI11plered Thi" Perind.J Column G; En[('r here the r()fal of t'Oiullllls D, E ,1Ild F. Cal",-ubte tht~ pt:::rcenrage (:Ilmplt:red b.... dividing column C~ by column C. Column H: Enter hel\: the dine'rencc b\.'t\\ct:n column C (Scbeduled V::J]ue) ::lIEd c'olurnn C IToral C'lmpkred .H1c] Stored to Date}. Column I: This column is flOnll<lll)." ll.~ed only for Cl.lI1lranS where \.';lri,lbJc re!ainagc is pennincd on.'1 Jinc-ircrn b~lSis. Ir need nor he uwnpleted on projeCTS wherc.a nll1stam rt'r~lin,1gc is ""'"irhhcld from the ()Verall contract. ,11110UI1L Change Orders: ,'\lth()ugh Changc Onler,s could be illcmpordted hv changing Ihe scheduje ofv:IJucs ell-]-l time:i Cbang<.:' Onkr is alkkd to the ProjC((, rhis is not normally d(}Jl\.:. Usually, C1wngc Ordci"s ,Ire lister! sep:u;1tely. either llll their {l\vn G70.1 fOJ"lI1 or ar the end of III(' h,lSic _schedule, The amOllnt ofthc origil1.'11 (llntnlu .'Idju.>;tcd by Change Ordns is tll )}e crHt:rt'd in the anprnpriat<.:' loe-atinn on the (;702 form. C{lllstruCli(lO Ch:_lnge Dirccrivcs: ,'\1llounts nul in dispute tl1m h:rve ht't'n induckd in Construnioll Change Dil-t:l~t!Vt:.s sh()uld Ix:: iflcnrporated into nile nr mnn: Change Order:;, Amount:-; remaining in dispute should be dC;llt with nccording tu r~lraW:lph '7.:) in ;\20 I. lhe following is (III e.wuiljJle (d' a Contillllalioll ,c,,'beelp)!" il'ork in progress. elcose lIole tbal dollar {lII/Ollnts shuwn hefclll' (.Ire .IiiI' illlls/rlllll'<-' Pllll)(h~CS (Jl/Il', (1Ne! IIrt' IIO! jlf{cnded to reJ1eCl acliw! C()i/slrudioll costs [-;-1 u_ -;---T--'---+=--:::~C,"",-;t'iN'H:---:---: -- i-~,,-;',-=+=-"-- ~-_'- ~~ 1111' I D[SCRIPTI(l,,\ ()[ \\'OR!-' ~uJ.~:nl,'~.Fn: I - II ,~~~~I_~];)~'l.i) I , " ,,! 1\_:ll~~( E ii:lgji~,.;~:~'1 1 f vi' I ,.", , I H'" ",..,,'''' , TO D'H ! " ~ .,. I::'''''! : "H, i i --!-n;;r;~ilA:r~N-----~- ?~: 7,;i? i-J'-:--o" -:--"~,~;o-!-,tWt--"'-o"'-I---l I SfUI1f' UWVA~ I '?j1?''? 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'" ;;; '" '" ~ '" ~ ., ., N ~~O~~ ;;; c; oj ., .. ;;; ;;; as ., ;;; 00 ;;; ., ., ;;; ., ;;; ., ~ ., r-.;""';f-Cl ., ., ., ., ., oo...vo + r-.;:::EcOc Ozf--.-- u<: :;; 0 0 0 0 0 0 0 0 8 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 ~" :J. ci ci ci ci ci ci ci ci g g ci ci ci ci ci ci ci ci ci ci ci ci gg g g ~~ClZ~ ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., "'- " ;:;~O::bO:; p-lf/;ooo ~~~6Cl ,,:>. ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 q 0 0 0 0 0 0 0 ci ci ci ci ci ci 0 ci ci ci ci ci 0 g ci ci ci ci 0 ci ci ci ci ci ci ci ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., ., '" '" 0 '" :>. "' ~ f- "' '" -' f- 0. f-- " 0 u '" ~ 0 0 0 ~ ~ 0 ~ 0 0 8 i5 8 0 "' 8 15 0 "' '" "' i5 "' '" i5 ~ 111 "' 0 "' "' 0 0 0 .... 0 '" '" N "! N -~J '" .,; oj i fi (Ii ,; ci ci l\i oj g 0 <ri ~ oj ci <~~ '" N a; '" 0 "' Oi. "' ~ " o. ~ ... E '" ... N & q N 0 -. 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'" c 0 0 0 0 0 0000000000 0 88aaaaao 0 & "' 0 '" Z OJ 0 0 E Ci '-' " S U + + OJ '" e .'3 0 z ~ 0 0 0 c.. 0 (f) c.. ~ 8 0 '" \Q '" ~ 0 0 0 Ci '" '" "' ;:: ~ '-' ;;c '-' 8 ~ 6; 8 c: 0 0 ;;; ;;; '" ... x :;; '" c.. :t ~ ~ N '" N (f) 1: c.. '-' '-' :;; LL 0 '" >:: 8 Ci Ci ~ ~ ::;- :;; OJ '" rD ri.. S S CI) ~ ri.. ~ 0 0 '" 0 a: 6 0 ;;: '-' 0 ~ ii': ~ ~ u ~ ~ ~ a:: LL l::1 0 w :\ :\ I;; f'- g X -' -' '-' .'it ~ "- 0 0 '" :;; a: a: (f) c.. :;; " . ~ '" .... '" '" 0 Oi N '" ... "' '" .... '" '" 0 ;;: N '" ... "' '" .... '" '" 0 ;;; <: ..0 "! "! "! "! '" '" '" '" '" '" '" '" '" ": ": ": ": ": ": ": ": ": "' !::Z - - - - - - - - ~ ~ - - ~ ~ ~ ~ ~ ~ - - - - ~ ~ - - ~ . ~ 5 0.- >; ~ ~ Zc. :;:.. e:j' ~.e u ... ~ 0 h. ;r::2 u> ::i! ~- oil ~:c ::0;\ h_ Ei q ~E "'- WE ~.g' w~ :=0 h" .ui N~ ~Jl @o . :2 > ~~ <~ . 0 zJl Q~ Co. fili 8i So!:!" . .. N:> 0,. G!1 "'2 00: "" hil B. "N ~~ N z~ 0'" _0 \;'8 :>N Z0 1=0 z ' 8~ . CJ ~~ ...~ z w ' ,.;. :>z s.!,,; 15" z "w <~ .... 1'1 ,.... '" '" '" ~ , M C [; " ~ u ~ " ~ Q. e e ~ ~ E '" E ~ u o " c ~ " ~ S u u o ~ E ~ .. " e ~ u ~ -" o ~ -" '0 c i ~ 01 c .. " u 10 ; ~ e ~ l& .. ;; C '6> 'C o C <( ,; e ,5 " .!i C 'C Q. c ,2 ';j .. u ~ S .. .. " " .. :E ~ E '" E ~ .. o " <( ;;: ;; c :21 ~ c .. ~ .. ~ " :; o " ~ ~ ~ z o >= :::l ~ INSTRUCTION SHEET FOR AiA DOCUMENT CeO,) A. GENERAL INFORMATION 1. Purpose and Related Documents . AlA ])ucun:cnr G701, Application :md Cen;fic<lt<..., f{JI' P:lymcll. is :(' be used ill ClJlljUIldior, witil A1\ DOC\II)lC'11 (;"70:', Cuminu<ltioll ShU:I. These d()Cllnk~rEs ;:l.rl' designed for use on Project.,> "vhere rhe ConrY;luoi" b<1:' ,I direct A~rccl11('nr wiTh the OWnCI", P(I)L"(~durc~ for their use :II",: c()vcr<..~d in AlA [)onlITIC11t A201, Genet'.;!l C(lnditiuns (If the Con\r<1,-'II\)r Cu[)st.ructil)1l, 1~)i:f7 i~ditiufl. 2. Use of Current Documents The user should consult the AlA. an AlA component ch,lPtCr or ,I current "\1./\ DocLlment,~ Ii~t to eJctcrminc the (unent edition of each docun1t'nt 3. Limited License for Reproduction AlA. Document G70::; is a ulpyrighled work aIld 111:1\-' nm he t"cproduccd \lr excerptcd frol1l in sllbsramial p:lrt without rlll' express wriucn pl.~rl1lis- sion of lhc AlA Th(: clUCUl11cnt is inl'cnded tl.) be used as :J c()ILslllnabll'"-th~n is, thl' uriginal document pun:ha,sed by the user is intended to he (llllsurned in rhe cour;,;c of being u"ed. Th,,:rc is no implied pcrmhsiol1 to repruduce this dO(tllnenr, nor does memhership in The American Instilute of An:hitects cnnfel' any further rights tn n:prudllce G70::;. A limited Iil"ensL~ is hen:by gr::ullcd to retail purchasers to reproduce ;l nnxi- mum of ten cupit.'> of' ,1 cumpkted or executed G70.'). hlll' onl, fur use in l'onnution wirh ,1 partil'lJJar Peoicel. Further reproducriuns 31"C prohihited without the express Wt"itrell pCl"mission I)f the AlA. B. COMPLETING THE G703 FORM: Heading: This inronnatiofl should be completed in :I manner consistcnt with sillliLlr inf(Jrmation Oil AL\ Document (;702, i\pplicatiol1 and CcrtitkatC' tix PaY'llWI1I. Columns A, B & C: These columns should he l.fnnplcted bv identifying the vari()u.~ portions (,fthc Project and theit" ,scheduled V(jlllt:S consistent wilh the .schedule pI' \'alues submitted [() tht: Architect at the c"ornTllenccmcnt of the ProJl'O or 3_" suhsequenrly ndjusred. The bre-akdo',','n m:lv he b)' .~el't.ion:i (1f the \'('(lrk or by SuIKofltt",Ktors ;ll1d .,-;hould l"l:main CO!l:,istcnt' (hmughl)ur [he Project. Multiple p;lgC:; s!lc>Ldd be Llsed when r<:quired. Column C should be :-.ulJtotalt'd:l1 till: hottom W]1l'fl rnnt'c than unc pagc is L1.s('d and tot:llcd Oil the bst p;lgc. Iniri,ll1y, this total should equal the uriginJl COmr~ILT Sum. The IOwl of cnlumn C may be adju:-.ted by' Change Ordt~r:-. during the Proicct Column 0: Entcr in this culUll1n the ;Hl10Unt or uJll1pleted W'ork ('0\-"(:'1"(:(\ Iw the previolls ~{pplic:ltion (culumn.s Dc( E frurn the previou:; applica. tion). V~!lllCS fl"Om column F (.\tuerials Pt"C'senrlv Stored) tiTJIl1 the prC'\'iou~ "f1pliC:!liOJl ...;houle] nOI be entGcc! in rhis column. Column E: Emer here the value of \X'-ork cllll1plcted al the timl' uf this application, including the value of 11l,1tcri<tb incorporated in the project th3t were listed on the previous :1ppIiC,llion tinder j\'lakri<1is Presentl" Stored (colurnn F). Column F: Enter here thl~ value of iV1ar,'I"iah Prescntly Stml'd for \vhich pay'n'tent i-:.; .sought The rowl of the column mnsl' he recalcuhted ,IT rhe end of (,:lell pay period. This valuc ("()\'crs both materials newly .,-;wrt:d for which paymem is .,-;uught ;lnd material.s pre\"ioLl...;I~.' stored which <H'C not vet incorporated into tbe Projo.:,'t. 1\1.:re p,lyrrH:,m by th(' Owner fot" stored materials dr)cs nnr result in 'l deduction from rhi:-. elllumn. Only as mate- rials ,1rt' incorpurmed inro rlw Project is r11t:it' v,liut' deducted fron11his column and incorporaled into column E (\X-'ork Compkted.-This Period.) Column G: Emcr here the rowl of t"(llunlll,S D, E ,1Ild F. Cakulate The percentage cOll1rlt~t~d by dividing column Ci bv culutnn C Column H; Enter here the difference between column C fSdwdull'd \1":11\](:) 3lHI coiun1l1 (j (fotal (ol11Plett:d and Stured to Date). Column I: This column is norm,tlly used only ror contraCT:i where variable rerainag(' L..; pcrminl:d on a line-item basis. It need fHH Ix' compkrcd Oil projL'ct.s wherc a (onswnt rcnin~lgL' j.s withheld fi'um the overall contrau. amount Change Orders: ,'\lthough Change OrdL'r.s \-mild be incorpol",ltcd hI' ch;lI1ging thc~chcdlJle of v3lues cadl time a Cllange Order is ;1(_kl<.:<..I lO the Prnil'((, this is not nonnalh- dlllle. Usuail~i, Ch,Hlge Orders <Ire li.sted serx1r~Hel:'" either OJl their own G703 forrn 01" at the end of tlll'~ basic ...;chcduJe The amount ofrhc original c'(JIlt!"I('t adiu.~tcd hy Change Ordel"s is to \-x.' t'ntered in the apprnpriate locatiun on the (!'702 form. Con:--truction Ch3.11ge Directives: Amounr~ nut in dhpure th;it h:lv(:' Ik:l~n indudl'd in COf\.:;tnIU;O!1 Change- Dircd:ivcs .should he incorporated into nile or more Changl' Ordel"s. Amount.... rl'lluining in clisp\Ht~ sh(luld he de:111 ~-,,'itjl :Iccurding [() P;lr'lgraph "'.j in A2(J1. e 7"he.fo{{oll'ing is (In e.Yom/)le (?j"a Con!iJllwlir)}! Sheetfoj" work in progre.<.s Please IlOle {hal dollar amollnts shu/{'n he/Oil' are for ii/l/Sf}"(lfil't' !)1lI"jJoseSOIlh'. (lnd (In! /IO! llllended to rq/lecl ael/wi oJlIstrlJclioll co,',;/., G I 1'1)1',1,1. --------, I (:O\lPI.ETEr' 1 Ilri~~I;.;AGF I '~..> \Ni;/'~::;I~!'D 1(; ".'- I... . FI"IS!l I .:IF ~~;~g;li.F) i _.~--~'~'~-..-___-L_~~~~-_+--"~~_ -'1 1M I 0 I I 10-;> I 0 i I ~ I 0 '~ \l!. 50? I ':jiW I. ~ \U o I ':iMI' I t o : 20ptJ!' I ~ t\ lz Z I o I Zo,av I i1. 'r ~ ~ I 52! I I<l. f~1 0: lr~ ~d , . /5 , :/' ~-+----------L--------i I I I 4>S,a:70 i 1--:-1- I 1 ! ITI>~ i ::"() I I--L 11 Il1)r:il;"i;ZAI~N !'1 : srun? UWVAf-.- I) 1 ~jt,TH :",o!'f<c I + I k;lWi:OR f/?II'IN);, WAl-L- I '? CURf?? ~ ~ii~. ~. 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'" '" '" '" tZ - - - - - - ~ ~ ~ ~ ~ ~ - - ~ - - - - - - - '" .., ~ '" u '" ~ ~ .., M ~ R Q. ~ c:J ~ ~ ~ 'E ~ E ~ u 0 .., c ~ .c ~ 5 u u 0 ~ E w ~ ~c .., 0.2 ! ,.s ~ ~ ~ ~ .0 Z e 0 0. ~- 1l ~. . !::J 1; 4s c ~s 'i ~ . ;r:] on u> ~ ~.l! 01 c Ci1j ~ .c u ~:g 10 co. S ~~ on I;;~ ! ,,~ ~ on . on ~E ~ ;; "'- c ~E :g. :;;.g> wi!;: l; :eo c f-U .. .uj .,; N:; ! ~~ @E .5 ..2 .., > ~ ~~ ,,~ a. ;l! c .e 8:g :; "0. ~ 0 " ~~ on 8(0 S 0~ <II ~ .." .c N=> .c ~c:; " wZ :E ;::.:;z ~ 00: 'E ~" ~;:: " [::J. E ~ :eN " "~ N 0 Z v:-' '" O.-c .. -~ ~~ ;;: ;; ~c...? C f-D :g. Z oz' l; U~ C . G ~ ~~ ~ on ~ ...;1 .., Z '3 w .- ,,~ 0 .c a~ on ~ g" 9- z ..~ Z :c~ 0 II ;:: li!l :::> <3 ,,' INSTRUCTION SHEET fOR At\ [)OCU\IENT C703 A. GENERAL INFORMATION 1. Purpose and Related Documents !\L\ DUUllnClll G~o~. :\pplicaLon ;lIld Certific<tlr: i()' F:l\-ill,:ll\. is 1(1 be ~I:>cd in :..',mj:.I11diof) with :\L\ Dn~-uillenl Cil,,'", C()llfinuati()!l Shee; rhc_~...: d()cunl(;nt;; In.' designed fnr USt~ on Projens wht~(e [ilt' <:onll";IC!OI" h;L~ ,1 direct ,\grcclllcnl with the O\vncr ProC"l,cllIn:.., for lh~:ir use <1(<-: ('()\'crul ii' :\1!\ f)UCUnlc:nl 1\20} , GencOI Cllndi;i()ll~ \lr the CC:l[jlr;l~l f()l" C()I1.~\.rlldion. ] 0!:j-::' Edili(\n. 2. Use of Current Documents The user ~h(JlIld consult the AlA. ~n AlA component ch,lptcr or ,1 I.:Ui rent .'\1/\ DOCtllilhlb Lht w delcrrnim.' [he (:L1lTdH edition ()fcach dU(llm\,;~nt 3. Limited License for Reproduction AlA DUClInKnt G70,:'; i.~ ,j (()pj'righted work :md may nor he t"('produced Dr l:xccrpted froIll in Subst,llHial p:1rt without the c:-;.press \\l"iltcn pumis- si(J1l of the ALl,.. The document is intended to be 1I."ed :\s :1 consLll11able-th:lt is. the original d()ClIIll(:~nt purr:ha...;;cd hy the' user b intended to be cunsurned in tlk L'OLl!"SC of being used. Tlw["c i,s no implied pCi"I11js,sillt1 to reproduce this J(KUJl1{'n!. nor docs membership in The American institute of Architects confer ,my Turrhl'!" rights tu repruduce G~'(15. i\ lirnited license is herehy gr::mted to retail purchasers tn reproduce a ma.-...:i- mUlll Uf ten cupies of a Glmplcled (lr exec\uc(1 C"70.'). hll! (H11y fl)!" liSt' in \\m!leCri(lll with i1 1',lrticlJbr Projen. Further reproductiuns :ire pnll,ibited withnUf the expres,s \"-Tiacn lXTmission of tlK Ai"-. 8. COMPLETING THE G703 FORM: Heading: Thi:-; information slHlllkl be completed in a manner cnnslstent with _~i1lliiar information on .'\L'\ DUl.'unH:nt C;"70~, f\pplkatioll and C:nificate tilf p,\yment Columns A, B & C: These (olulnns sl1uuld be <.'()Jl)p1ctcd by identifying the '/arious ponirHls of the Project and their scheduled values c\Jn:;istent with the schedule of \,;.1lu('s suhmirwd to tht~ /\xchire('f' ,It the l,'ornmcnccmenr of the Project (If as suhscqucnrlv ;ldjllsted. The breakduwn m:J!' be by sc([ions of the Wnrk (l!, by Subcontr;ldllr~ :tnd ,,,hellll"! remain consistent throughuut the Project. \1ultiplc p<lgt~."; shmlld he u:,ed when required. Column C should be subtotated ~H rik~ horrom w~wn 111mi' rh:m one page is used and t()l:ik:d on ,he bst 1"lgc. Initially, lhi;; tunl should Cqll~ll rhl' origin::li Comrad Sum. The lUwl (Jf ~'(llumn C ll'lay IK~ adjusted by Ch;,mge ()rders during ,tll' PnJil'ct Column 0: Enrer in rhh COIUI1Hl the :I[J]()Unl of compleTed \'('nrk c()ven~d b\" the pn:violl;> ar'p1iClf'i'll1 (t'l)junm,~ D &: E fron1thc pn.::vious applica- [ion). VaJucs from column F (\1<Hl'ri,lis Prc.:,('ntlv Storcd) fn)nl the P(C\'i()ll~ ,1ppli'.;!l'i(l!1 should nut, he entered in this cohlnl!l Column E: Emer here the vJluc of W.ork cumplctcd ~ll the tim<: of this applicnion, including tilt: value uf malcriah incorpol"ated in the pnW:ct th,lt I.vere lisl'cd on rht~ prt"viou.s ::.rpplicati()!l under i\bteri,lb Pre.seml\' Stored (column Fl Column F: Enter hen:: rh(~ value of :..LlI'(:rLils Pn:.scnrh' S(oft:d fOt" which paYtl1t~nr h .,-ought The total flf the column must be recalculated at the end of e:Kh pay period, Tl1i.~ \."Iue ('over~ hoth rn,llcri,ds newly .'-t()rt~d fur ,,\'hich p,lymcllI iss()lI.~ht ::J.nd m:Jtniab pi.cviollsly sfored which al"e nOl yt:l incorporatcd intI! the Project. 1\k:re p,lymeJ)[ h)' the Ov.mer for srot"l:d 111:lterials tlncs nol result in a dcdllnion ("roill thi.'- column. Only :lS m,ltl"- rials .1re incorpurated i1ll0 the Project is their value dcducted fnlln this column :H,t! il\(orpormcd in:() column E (\X.ork C(Jlllplo.:red,-Thi.'< Period,) Column G: Enter here th~' (,o(,illlf ("(llurnn;, I), E ,\nd F. Clk:ubtc (he pcnenL<lge <.:umpktcd b}' dividing column G by c~)lltmn C Column H: Enrer hC'I"t~ the diffc'rC'nc~' bet\\'ct:n c()iunm C {SchcdulL-d V:liuC'i and t'olumn G (i"l)ral COt1lplCICd and Sturcd to ]),nc) Column I: ThlS t'olunm i~ norm,lIh' u;-;ed unly fnr Cl1lHracl'S \vhen:: v:1riahle rdainage i;; penl1itled on a line-item basi.s, 11. need not h(" t.()mpJct...~d I,ll, pnljl'u;-; where a ,."nmt<ll!t n:tain.1ge j,s v..'ithheld hum the ()\'t'l"all contr:.1C[ ,lnlUum. Change Orders: Although Change Or,\l:r" uRrld Ix: incorplJrared hv changing the sdK'cll.rle OfV:llui's (:acl. time;l Clnngc ()rdcr is ,Hided to the ProjCCl, this h nut nunnally dOlw, 1 !.-;u:1Ily, Ch<lngc Ord(:l";-; at.c listed :,ep:wuclv, {'iIher on their own (;'703 form ()c at till: end ur th~~ !o,l.sic schelhrlc Thc :.H\,()um oftbe urigiml ClJ11tr<lct adju_stcd hy Change Ortlt.Ts is $1 he entered in the :lppnlpri:m:' locati(!I1 ()I1 the (;7()~ hll"m. Cnnstrucrin!l Change Dir{'cti\'~:s: :'\.muunts nut ill di~pllte that h:[n.: iJ~:L~n included in COtlstnldi()1l Change- Directivcs :,hould he incorporated intu {In/: Of IDnfC Ch,lnge Order:...;. Amounts renuining in di:",;p\ll"t' :...;hould [1(: dL'::tll with ;lCcurding to Pm:lgraph 7.j in A2(JI. Ihl! {ol!OIl'ing is dn l!.wlIIiple (?/ (f ConliJlllalfoil Sheet for I!'ork in progn'ss PledS!! jlO/e tbo! dollar {IJJJOIlJi/S show}"{ he/Oil' are .Ii:)}' illriSI/"(llii'I' {Jwposes (Jilll'. (Illd (Ire /lot ill/ender/lo nJ7('(/ aCflul! L"OI/Sfl'uc!io}( coSIS. ~-~-r---=::=~--.='=-----,-------,-, I.' ~-~--J---"~-' F _~,~_~=~~--=--T-=-~~-='r_-=-,~_~~ I : 'X'(\rd(lO\IP:l'lTD' 'I r'HAL ~ -j ,_. T 1 I I T'-2~--,...j , U.I\If'I1:TEr' I ,,' I 1l:\L.:"::\_~ RETAJ"AGE, I I DhCR!PTlnt'; $F \\'<lHf( SCH.l.TJI:LF.1l I' 1"1\')\1 PRF"'[(ii'~, ',.. '. ,\t';f) ST')RF[) , ," . I' ,"1'~, ". ill qld.'UlU:i I I I \,.\L1 L, ,,! TH1'< l'~I~I,,)I\ ; ,: ]"'):HH. I 1(, -0-" (, t/"I~r~, : RATF, I :_,_~__,___________+-___+__~~_~_____L,_~J:l.._..!_ _'~"~]~-----L-,_~_'_-+______ 1 I'W?i~IZAr!?Jrl s,~ 1 ?,tV?': tJ I t7 '\,:;),:?O 1M i 1 sru\1p ~.,;'VAf.. "".N"" "I<Z' 1 0 I 0 ':>,tt;?t9 1~ :> eA1<,TH HOf'f; IS,av lo,ctX' 1 'jC~"": 0 !5,C/'t? ~ ,+ l.:Qwe-fi reTAiN!>, WAl-L- 14a0 (l' ~Mt:?, 0 ""N?' 5:? 1 >;) CUf\f'l) f r1i'X, ~. '5,az> tJ 0 C () 0 : c, fAYIN6J,tJf~ Pi<1V~ MpAJ cy. t1 0, 0 0 1 7 PAYlrv"iLJ\Jtf-~IVi:': ;}}~ ?' tJ () 0 0 I 8 ~AVEI'"7 1.:?~ 0 t/ 100Q:? 100a' 0 ! 4 e>A.tJ". \..0f1( iJt= C> t> ' 0 ' () 0 ~----- - o o o :-;Q;V 5A??' 20/?d' 2O,a:<:? 10,CCc 5,C,:1:? ____,_,-4-,_,_,_,,_,---I.___~------!- 1 !.;JS,t'a? I 1L!a!'P \O,av: , ---t-------,-- lO,Ci'V 1 40~ , ~ ~\U ~<;\ lz ~l ~~~~I f~l 1 R' Ij I :~ ); , ;{ - - ~-~-~r---l iQ?,Q?O 1 I -1- 8/92 illy/ru(/iou \/;('('1 rC;"'\l'd I:'(;~' !Ci!lJOiliF'D<.'('du. ,ti ,)Id!l!!.i . . e . I , e Februal)' 6, 2002 Mr. Joseph P. Lynch City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5794 " 2002 Re: Invoice Status City of Arden Hills Comm. No. 1997049 Dear Joe: AR~HlHnURAl ALLIANCE 40fJ ell FTG N A VEN U E So UTI-i M INN EA?O LI S, M I N NE SOlA 55403-3299 TELEP H 0 N E (612) B71.5703 FAX 1612) BI1-7212 This letter is in response to your letters of November 21,2001 and Janual)' 31,2002 regarding the status of Architectural Alliance's invoices, as well as to explain our accounting system's invoice numbering. e UPDATED STATUS OF OUTSTANDING INVOICES 1. Basic SeMces - our project no. 199704~ Invoice No. 19, dated June 27, 2001 $ Invoice No. 21, dated August 27, 2001 (balance due, acknowledged as owing in your 11/21/0 lletter)$ Invoice No. 23, dated December 12, 200 I $ 2. Fumishings- our project no. 1997149-{)4-Q Invoice No.2, dated May 24, 200 1 $ 3. Emergency Generator - our project no. 1997149-{)5-0 Invoice No.1, dated May 22,2001 $ 4. Security and Comm. Rev.-ourprojectno. 1997149-{)6-0 Invoice No. I, dated May 23, 2001 $ Invoice No.2, dated June 26, 200 1 $ TOTAL AMOUNT DUE e For your convenience, a copy of each of these invoices is enclosed. P:\1997\ 1997149\Budget\02060211.doe 2,675.59 227.34 196.00 / 2,060.95 1,302.50 2,582.50 939.78 $ 9,984.66 Mr. Joseph Lynch F'ebrual)' 6, 2002 Page 2 of2 e INVOICE NUMBERING SYSTEM Our accounting system is written specifically for our industl)', and is based on project numbers. Unfortunately, this occasionally results in confusion by our clients, such as you have experienced, due to having invoices for Basic Services and six separately invoiced Additional Services. Each project number generates its own set of sequential invoices, beginning with 1. Therefore one must also reler to the project number and project description, which is located on the invoice immediately below your address in order to identify the charges associated with the particular effort. Please be assured that the City of Arden Hills has not been double billed and that great care is taken by both our accounting staff, including a finn Principalrrreasurer as well as the Principal-in-Charge (in this case, me) in the monthly billing process. Although mistakes in any business could occur, in our case, we are proud to report they are extremely rare. I have enclosed a historical summa!)' of invoices (including labor and reimbursable expenses) for Basic Services and all of the six Additional Services entitled, . Accounts Receivable Ledger" for your reference. This report will allow you to easily follow each project's invoice number sequencing. I hope that this is helpful to you and the City Council. If you have any other questions, please feel free to contact me at your earliest convenience. Thank you. e Sincerely, (44 PETER VESTERHOLT, AlA Principal c: Ellsworth File e e e e [invOiCe June 27, 2001 Invoice No: 0000019 MR. JOE LYNCH CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS MN 55112-5794 Project: 1997149-00-0 ARDEN HILLS CITY HALL ARCHIHCTURAL ALLIANCE Fee Professional Services: April 21, 2001 through May 18, 2001 4{)Q C L fT3 N A Vi: N U f S [} U 1 M M I ~NEAPDliS, MI NNESOTA 5540:'1.3299 TUEPH J~f j612) 871.5703 FA K f 6 12) III 1 . 72 ~ 2 Phase SCHEMATIC DESIGN DESIGN DEVELOP. CONST. DOCUMENTS BIDDING PHASE CONSTRUCTION Total Fee PHOTOCOPIES (AA) PRINT SERVICE (AA) CADD PLOT SERVICE (AA) L.D. CALLS (AA) FAX SERVICE (AA) DELIVERY/MISC. (AA) DELIVERY/MISC. (CAIN OUSE) Fee 24,375.00 32,500.00 65,000.00 8,125.00 46,664.00 176,664.00 Please indicate project and invoice number on remittance. Thank youl Percent Complete 100.00 100.00 100.00 100.00 85.00 Total Eamed Previous Fee Billing Current Fee Billing Total Fee Earned 24,375.00 32,500.00 65,000.00 8,125.00 39,664.40 169,664.40 167,331.20 2,333.20 2,333.20 12.24 15.08 8.00 4.90 88.50 191.39 22.28 Project: 1997149-00-0 ARDEN HillS CITY HAll TOTAL THIS INVOICE Billings to date Current 2,333.20 342.39 2,675.59 Fee Expense Totals Respectfully Submitted, ARCHITECTURAL ALLIANCE PETER VESTERHOL T,AIA Principal Please indicate project and invoice number on remittance. Thank you! Prior 167,331.20 13,531.21 180,862.41 Total 169,664.40 13,873.60 183,538.00 $2.675.59 Page 2 e e e e e e I Invoice August 27, 2001 Invoice No: 0000021 MR. JOE LYNCH CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS MN 55112-5794 Project: 1997149-00-0 ARDEN HILLS CITY HALL ARCHITHTUAAl ALLIANCE Fee Professional Services: June 30, 2001 through July 27,2001 4GO C~iiHN !~\'HHa SOlJif MINNEAPCL:S, MINNESO-;-A 5~4D3.3299 TUEf'H:J'H (612) 871-51(13 FAJ( (612) 8ll .1211 Phase SCHEMATIC DESIGN DESIGN DEVELOP. CON ST. DOCUMENTS BIDDING PHASE CONSTRUCTION Total Fee PHOTOCOPIES (M) CADD PLOT SERVICE (M) L.D. CALLS (M) FAX SERVICE (M) DELIVERY/MISC. (M) Fee 24,375.00 32,500.00 65,000.00 8,125.00 46,664.00 176,664.00 Please indicate project and invoice number on remittance. Thank you! Percent Complete 100.00 100.00 100.00 100.00 95.00 Total Earned Previous Fee Billing Current Fee Billing Total Fee Earned 24,375.00 32,500.00 65,000.00 8.125.00 44,330.80 174,330.80 171,997.60 2,333.20 2,333.20 146.94 3.60 0.06 33.50 43.24 Project: 1997149-00-0 ARDEN HILLS CITY HALL TOTAL THIS INVOICE Billings to date Current 2,333.20 227.34 2,560.54 Fee Expense Totals Respectfully Submitted, ARCHITECTURAL ALLIANCE PETER VESTERHOL T,AIA Principal Please indicate project and invoice number on remittance. Thank you! Prior 171,997.60 13,938.31 185,935.91 Total 174,330.80 14,165.65 188,496.45 $2.560.54 e '}]~:) 'J-D to dJ 7.2 Y e e Page 2 e e e =n~,.voicel December 12, 2001 I nvoice No: 0000023 MR. JOE LYNCH CITY OF ARDEN HILLS 1245 WEST HIGHWAY 96 ARDEN HILLS MN 55112 Project: 1997149-00-0 ARDEN HILLS CITY HALL ~ /o(//::5/U/ ARCHITECTURAL ALLIANCE Professional Services: October 20, 2001 through November 30, 2001 Fee Phase SCHEMATIC DESIGN DESIGN DEVELOP, CONST. DOCUMENTS BIDDING PHASE CONSTRUCTION Total Fee REPRODUCTION (AA) CADD PLOT SERVICE (AA) LD. CALLS (AA) FAX SERVICE (AA) DELIVERY/MISC. (AA) Fee 24,375.00 32,500,00 65,000.00 8,125.00 46,664.00 176,664.00 Please indicate project and invoice number on remittance. Thank you! Percent Complete 100.00 100.00 100.00 100.00 99.00 T olal Earned Previous Fee Billing Current Fee Billing Total Fee 400 CL ,TON AVHH.H Sou,!" M INN l A PU l! S, M Ilj N ~ SUlA 55403"3299 T H ~fH aNt (612) 871.5703 FAX (612) 871-7212 Earned 24,375.00 32,500.00 65,000.00 8,125.00 46,197.36 176,197,36 176,197.36 0.00 0.00 65.51 26.40 0.26 62.00 41.83 Project: 1997149-00-0 ARDEN HILLS CITY HALL TOTAL THIS INVOICE Billings to date Current 0.00 196.00 196.00 Fee Expense Totals Respectfully Submitted, ARCHITECTURAL ALLIANCE PETER VESTERHOL T,AIA Principal Please indicate project and invoice number on remittance. Thank you! Prior 176,197.36 14,957.71 191,155.07 Total 176,197.36 15,153.71 191,351.07 $196.00 Page 2 e e . e e e "-:--0< I Invoice I May 24, 2001 Invoice No: 0000002 MR. JOE LYNCH CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS MN 55112-5794 Project: 1997149-04-0 ARDEN HILLS CITY HALL REFURNISHINGS AACHIHCTUAAl ALLIANCE Professional Services: March 24, 2001 through April 20, 2001 40C LifT0N AVOUf SOUH MINNEAPlJlIS, MINNESOTA 55403-3HS TUEFH~:H (612) 871-5703 FAX f512i 871~72'12 Fee Phase Budget Verification Design Phase Specification Phase Bidding Phase Construction Phase Total Fee Fee 2,000.00 8,000.00 5,000.00 2,000.00 3,000.00 20,000.00 Percent Complete 100.00 100.00 100.00 100.00 0.00 Total Eamed Previous Fee Billing Current Fee Billing Total Fee Total regular Earned 2,000.00 8,000.00 5,000.00 2,000.00 0.00 17,000.00 15,000.00 2,000.00 2,000.00 $2,000,00 PRINT SERVICE (AA) FAX SERVICE (AA) DELIVERY/MISC. (AA) Please indicate project and invoice number on remittance. Thank you! 35.00 6.00 19.95 Total reimbursables $60.95 Project: 1997149-04-0 ARDEN HILLS CITY HALL REFURNISHINGS TOTAL THIS INVOICE Billings to date Current 2,000.00 60.95 2,060,95 Fee Expense Totals Respectfully Submitted, ARCHITECTURAL ALLIANCE SHARRY COOPER. IIDA Principal Please indicate project and invoice number on remittance. Thank you! Prior 15,000.00 4.56 15,004,56 Total 17,000.00 65.51 17,065.51 $2.060.95 Page 2 e e e , e e . I Invoice May 22, 2001 Invoice No: 0000001 MR. JOE LYNCH CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS MN 55112-5794 Project: 1997149-05-0 ARDEN HILLS C.H.-EMER GEN,NArL GRD,SEC. Professional Services: March 24, 2001 through April 20, 2001 ARCHITECTURAl ALLIANCE 400 CLiFT()~1 AVENliE SOUTh MINNEAPOLIS, MI!HHSOTA 5503.3199 TEL EPH oJ NE (612) 811-5703 FI\ x r S 1 21 8 71 ~ 7 2) 2 CAIN OUSE ASSOCIATES 1,302.50 Total consultant $1,302.50 TOTAL THIS INVOICE $1.302.50 Billings to date Current 1,302.50 1,302.50 Consultant Totals Respectfully Submitted, ARCHITECTURAL ALLIANCE PETER VESTERHOL T,AIA Principal Please indicate project and invoice number on remittance. Thank you! Prior 0.00 0.00 Total 1,302.50 1,302.50 I Invoice May 23, 2001 Invoice No: 0000001 MR. JOE LYNCH CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS MN 55112-5794 Project: Ci~~~~~o ARDEN HILLS C.H.-SECURITY & COMMUN. REV. Professional Services: March 24, 2001 through April 20, 2001 ARCHITfCTURAL ALLIANCE 4{1[1 C,-ifTGi-l AVHilH SOIJ"k M!NNEAPOll$, MINNES-OTA 55403.329S TEUFHOH (612) 871.5703 FAX {612i 811-1211 CAIN OUSE ASSOCIATES 2,582.50 Total consultant $2,582.50 TOTAL THIS INVOICE .$2.582.50 Billings to date Current 2,582.50 2,582.50 Consultant Totals Respectfully Submitted, ARCHITECTURAL ALLIANCE PETER VESTERHOL T,AIA Principal Please indicate project and invoice number on remittance. Thank you! Prior 0.00 0.00 Total 2,582.50 2,582.50 , e e e , e e e Invoice I AACHIHCTURAl ALLIANCE 4(10 CL nCiIi AnNlit SOLiTH June 26, 2001 MiNNEAPOLiS. MINNESO"'A 5540:1-3299 Invoice No: 0000002 THEflHiJ.H (612) 871-5703 MR. JOE LYNCH CITY OF ARDEN HILLS 4364 WEST ROUND LAKE ROAD ARDEN HILLS MN 55112-5794 FAx (6121871.1211 Project: 1997149-06-0 ARDEN HILLS CH-SECURITY & COMMUN. REV. Professional Services: April 21, 2001 through May 18, 2001 CAIN OUSE ASSOCIATES 917.50 Total consultant $917.50 DELIVERY/MISC. (CAIN OUSE) 22.28 Total reimbursable $22.28 Please indicate project and invoice number on remittance. Thank you! Project: 1997149-06-0 ARDEN HILLS C.H.-SECURITY & COMMUN. REV. TOTAL THIS INVOICE Billings to date Current 917.50 22.28 939.78 Consultant Expense Totals Respectfully Submitted, ARCHITECTURAL ALLIANCE PETER VESTERHOL T,AIA Principal Please indicate project and invoice number on remittance. Thank you! Prior 2,582.50 0.00 2,582.50 Total 3,500.00 22.28 3,522.28 J939.78 Page 2 , e e e Accounts Receivable Ledger _THE ALLIANCE Invoice Number As of February 22,2002 Wednesday, February 06, 2002 10:14:58 AM. Oat. Total Fees Reimb. Taxes Interest Other 1997149-00-0 ARDEN HILLS CITY HALL! VESTERHOL T 0000001 12119/97 4,740.27 4,740.27 RcptOOO1051 1/5/98 -4,740.27 Invoice Balance 0.00 0000002 219/98 10,792.87 10,792.87 RcptOO22698 2128198 -10,792.87 Invoice Balance 0.00 0000003 4/8198 10.297.01 10,297.01 Rcpt0041598 4/15/98 -10,297.01 Invoice Balance 0.00 0000004 516198 5,192.65 5,192.65 Rcpt 0061098 6/10198 -S,I92.65 Invoice Balance 0.00 0000005 6/2SJ98 4,069.83 4,069.83 Rcpt0072098 7120198 -4.069.83 Invoice Balance 0.00 0000006 11123198 29,972.58 29,972.58 Rcpt 0012398 12/3/98 -29,972.58 Invoice Balance 0.00 0000007 12116/98 9,772.84 9,n2.84 Rcpt 0023198 12131/98 -9,n2.84 _ Invoice Balance 0.00 0000008 1120/99 9,823.74 9,823.74 Rcpt 0021299 2112199 -9,823.74 Invoice Balance 0.00 0000009 2126199 41,536.62 41,536.S2 Rcpt0040199 4/1/99 -41,536.62 Invoice Balance 0.00 0000010 4/5199 7,214.25 7,214.25 Rcpt 0120199 1211/99 -7,214.25 Invoice Balance 0.00 0000011 515/99 7,588.11 7,588.11 Rcpt 0060499 6/4199 -7,588.11 Invoice Balance 0.00 0000012 612199 833.84 833.84 Rcpt 0121599 12115/99 -<333.84 Invoice Balance 0.00 0000013 815199 35.61 35.61 Rcpt 0090199 8/27/99 -35.61 Invoice Balance 0.00 0000014 12127/00 1/25101 17,095.08 17,095.08 Rcpl0050201 5/2/01 -17,095.08 Invoice Balance 0.00 0000015 3f7101 12,126.29 12,126.29 Rcpt 0033001 3130/01 -11,748.40 . Rcpt 0050201 5/2/01 -3n.89 Invoice Balance 0.00 0000016 3122101 2,502.09 2,502.09 Selected By: Project: 1997149-00-0 v6.19 (cindy) - Pa9" 1 Accounts Receivable Ledger As of February 22, 2002 February 6,2002 - 10:14 AM Invoice Number Date Total Fees Reimb. Taxes Interest other e 1997149-ll0-ll ARDEN HILLS CITY HALL f VESTERHOL T 0000016 Rcpt 0050201 512101 -2,502.09 Invoice Balance 0.00 0000017 4123101 4,952.54 4,952.54 Rcpt 0052201 5122101 -4,952.54 Invoice Balance 0.00 0000018 5123101 2,516.09 2,516.09 Rcpt 0061401 6/14/01 -2,516.09 Invoice Balance 0.00 0000018 6/27/01 2,675.59 2,675.59 0000020 8/14/01 2,397.91 2,397.91 Rcpt 0082901 8/29/01 -2,397.91 Invoice Balance 0.00 0000021 8/27/01 2,560.54 2,560.54 Rcpt 0111901 11119/01 -2,333.20 Invoice Balance 227.34 0000022 1119101 2,858.62 2,858.82 Rcpt 0112901 11129/01 -2,858.62 Invoice Balance 0.00 0000023 12/12101 196.00 196.00 Final Totals 3,098.93 e e Project Totals - End of Repor1- e Selected By: Project: 199714S-ao-O va.lg (cindy) - Page 2 . .- Accounts Receivable Ledger e THE ALLIANCE Invoice Number As of February 22, 2002 Wednesday, February 06, 2002 10:24:10 AM Date Total Fees Reimb. Taxes Interest Other 1997149-01-0 CITY OF ARDEN HILLS.pROGRAMMING I VESTERHOL T 0000001 918197 4,505,35 4,505.35 . Rcpl 001 0061 10/6197 -4,505.35 Invoice Balance 0.00 0000002 10/1/97 600,00 600,00 Rcpt 0010171 10117/97 -600.00 Invoice Balance 0.00 Project Totals 1997149-02-0 ARDEN HILLS CITY HALL REDESIGN I VESTERHOL T 0000001 318100 511/00 12,964.38 12,964.38 Rcpt 0060200 61210O -12,964,38 Invoice Balance 0.00 0000002 7/24100 9,624,50 9,624.50 Rcpt 0082100 6/21/00 -9,624.50 Invoice Balance 0,00 0000003 8/25/00 1.635.70 1,635.70 Rcpt 0091600 9/18/00 -1,635.70 Invoice Balance 0.00 0000004 9/18100 610.00 610.00 Rcpt 011 0200 1112/00 -610.00 e Invoice Balance 0,00 0000005 1 OI26fOO 545.85 545.85 Rcpt 0111700 11/17/00 -54$,85 Invoice Balance 0.00 Project Totals 1997149-03-0 ARDEN HILLS CITY HALL REBID I VESTERHOL T 0000001 6/26/00 121'll/OO 12,408.03 12,408.03 Rcpt 0031901 3119/01 -12,408.03 Invoice Balance 0,00 0000002 1131101 317101 8,125.00 8,125,00 Rcpt 0031901 3119101 -S.125.00 Invoice Balance 0.00 ~ - Project Totals HILLS CITY HALL REFURNISHINGS / COOPER 4/17101 15, 15,004.56 512101 -15,004.56 Invoice Balance 0,00 5/24/01 2,060.95 11/16101 3,214.80 12/12/01 -3,214.80 Invoice Balance 0.00 2,060.95 3,214.80 1997149-04-0 00001 Rcpt 0050201 0000002 0000003 Rcpl 0121201 ." .....-----.--...pr<>joct:tola1L-._._J,060,.9~__. .....___........ ..... ARDEN HILLS C.H.-EME NAT'L GRD SEC. I VESTERHOLT _) 5122101 1 ,302.50 1 ,302.50 Selected By: Project v6.1g (cindy) - Page 1 Accounts Receivable Ledger As of February 22, 2002 February 6, 2002 - 10:24 AM Invoice Number Fees Date Total Reimb. Taxes other Interest 1997149~5~ 0000002 ~9~-'- 0000001 0000002 ... End of Report ...... ARDEN HillS C.H.-EMER GEN,NAT'l GRD,SEC./VESTERHOlT 6127101 8/14101 8/29101 Rcpt 0082901 Invoice Balance 7,618.86 -7,618.86 0.00 7,618.86 Project Totals 1,302.60 ARDEN HilLS C.H.-SE",iiifTV&COMMUN. REV./ V'ESTERHOL:r;) .~~- 5122101 2,582.50 2,582.50 BI2BIOl 939.78 939.78 3,622.28 6.885.73 6,885.73 Selected By: Project v6.1g (cindy) - Page 2 Project Totals Project 1997149 Totals Final Totals e e e e . e " " ~ ~~HILLS MEMORANDUM TO: Joe Lynch, City Administrator FROM; Thomas J. Moore, Parks & Recreation Director and Acting Public Works Director SUBJECT: Public Works Purchase of a Replacement I Ton Truck DATE: February 21, 2002 Backl!round The Arden Hills Public Works Department is currently on an eight-year replacement cycle for the City's smaller vehicles, which are used daily. The Public Works Department currently has two, I ton dumplplow trucks. Stafflast year recommended to Council to replace one of those trucks in 2001 and the other in 2002. The vehicle currently scheduled for replacement in the 2002 Public Works Equipment CIP is a 1993 Ford I Ton Truck,vehicle #106, with 41,345 miles. Uses The I ton trucks plow and sand as the larger trucks do, but generally take on the shorter, narrower areas and cul-de-sacs where maneuverability is a factor. In the summer the one tons are used for blacktop patching, as they are lower and easier to shovel from. Other uses are hauling brush and debris, pulling trailer equipment, plus general hauling and transportation. These are the most versatile trucks in the City's fleet. Minnesota Cooperative Purchasinl! Venture (CPV) The City of Arden Hills currently pays $350 annually to maintain membership in the Minnesota Cooperative Purchasing Venture Program. This allows the City to participate in State specifications and bid prices, resulting in the City of Arden Hills paying the same amount for a single piece of equipment as the State does for numerous pieces. The discount is such that a City buying a new piece of equipment through the CPV will typically pay less than buying a slightly used piece of equipment, which was not purchased through the CPV. Superior Ford, is the vendor that has the State contract for Ford vehicles. Their Minnesota State contract number for light trucks is 0877C 1. Parks and Recreation Purchase of a Replacement I Ton Truck February 21,2002 Page 2 '., e Bud{!et The proposed replacement vehicle will be a 2002 Ford F450, Super Duty, 4x4 Truck with a 7.3L Power Stroke Diesel engine, trailer tow package, snow plow package and maximum traction tread tires. The cost ofthis vehicle is vehicle, with Sales Tax and License included is $31,652.87. It will cost an additional $1,000.00 to have the vehicle painted Arden Hills tan. Utilities, with Sales tax, will cost an additional $24,673.92. These utilities included a 9ft Dump Body, trailer tow package, snow plow package and a Whelen Dot III Light System. Costs The final cost for the 2002 Ford F450 Super Duty, 4x4 Truck, including Utilities, Sales tax and License is $ 56,326.79. The cost breakdown is listed below; Vehicle Utilities Painting $31,652.87 $24,673.92 $1,000.00 The 2002 Public Works Equipment CIP budget for the feplacement of Public Works vehicle #106 is $55,000.00. This leaves a deficit of$I,326.79. State Surplus Auction e There is a fall session of the State Surplus Auction. Staff anticipates that Public Works vehicle #106 will sell for approximately $20,000.00. There is a 7% service charge for participating in the auction. The service charge on a $20,000.00 sales price would be $1,400.00. This would result in a net profit of$ 18,600.00 from the sale of Public Works vehicle #106. The net profit is considered revenue and is directed to the General Fund and can not be directed to defer the cost of the new replacement vehicle. Recommendation Staff recommends that the City Council authorize the purchase of a new 2002 Ford F450 Super Duty, 4x4 Truck, painted according to Arden Hills specs and installation of proper truck utilities, at a cost not to exceed $56,326.79. Staff further recommends that Public Works vehicle #106 be placed in the fall session of State Surplus Auction. . e e . ~ ~~HILLS MEMORANDUM TO: Joe Lynch, City Administrator FROM: Thomas 1. Moore, Parks & Recreation Director and Acting Public Works Director SUBJECT: Parks & Recreation Purchase of a Replacement Pickup Truck DATE: February 21,2002 Backl!round The Parks and Recreation Department have budgeted for the replacement of vehicle #13, a 1996 Chevrolet I ton 4x4 truck, in the 2002 Capital Improvement Plan Budget. This vehicle is equipped with an eight foot Leo Plow. This vehicle has been used to plow ice rinks and trails in the winter. In addition, it is one of the primary transport vehicles for the Taro lawnmowers and snowblowers. The funds allocated in the 2002 Parks CIP will only allow for the purchase of a 2002 Ford Super Duty F250 4x4 pickup. This vehicle will be undersized and underpowered for the duties performed by a one ton truck. Staffis respectfully requesting that we do not replace vehicle #13 this year. Instead, staffrequests we replace parks vehicle #2. Parks vehicle #2 is a 1996 Ford F250 % ton 4x4 with 54,595 miles. Parks vehicle #13 can be replaced in the future when funding is available for the replacement of a I ton vehicle. Minnesota Cooperative Purchasinl! Venture (CPV) The City of Arden Hills currently pays $350 annually to maintain membership in the Minnesota Cooperative Purchasing Venture Program. This allows the City to participate in State specifications and bid prices, resulting in the City of Arden Hills paying the same amount for a single piece of equipment as the State does for numerous pieces. The discount is such that a City buying a new piece of equipment through the CPV will typically pay less than buying a slightly used piece of equipment, which was not purchased through the CPV. Superior Ford, is the vendor that has the State contract for Ford vehicles. Their Minnesota State contract number for light trucks is 0877Cl. Park5 and Recreation Purchase of a Replacement Pickup February 21,2002 Page 2 e Budl!et The proposed replacement vehicle will be a 2002 F250 Super Duty 4x4 pickup. The cost of this vehicle with sales tax and license included is $21,695.28. It will cost an additional $1,000.00 to have the vehicle painted Arden Hills tan. Utilities, complete with sales tax will cost $7,682.81. The utilities include a Boss RT3-82V snow plow, with a smart hitch system, a headache rack, Whelen 3-lite safety system, and a DUI- 1213000 watt inverter. The final cost for this vehicle, including sales tax and license, is $29,378.09. The cost breakdown is listed below: . Vehicle . Painting . Utilities $21,695.28 $1,000.00 $7,682.81 Budl!et Surplus e The 2002 Parks CIP budget for the replacement of Parks vehicle #2 is $42,000. The final cost of the replacement vehicle is $29,378.09. This leaves a budget surplus of$12,621.91. State Surplus Auction There is a fall session of the State Surplus Auction. Staff anticipates that vehicle #2 will sell for approximately $3,500.00. There is a 7% service charge for participating in the auction. The service charge on a $3,500.00 sales price would be $245.00. This would result in a net profit of $3,245.00 from the sale of vehicle #2. The net profit is considered revenue and is directed to the General Fund, and can not be directed to defer the cost of the new replacement vehicle. Recommendation Staff recommends that the City Council authorize the purchase of a new 2002 Ford F250 Super Duty 4x4 pickup, painted according to Arden Hills specs and installation of the proper truck utilities at a cost not to exceed $29,378.09. Staff further recommends that vehicle #2 be placed in the fall se5sion of the State Surplus Auction. e e e e . CITY OF ARDEN HILLS MEMORANDUM DATE: February 7, 2002 TO: Joe Lynch; City Administrator FROM: Thomas J. Moore; Parks and Recreation Director and Acting Public Works Director ~ ~_ ~ Parks and Recreation Purchase of a Replacement Toro Groundsmaster 328 D SUBJECT: Backl!round The Parks and Recreation Department have budgeted for the replacement of the 1995 Taro Groundsmaster 325 D4, in the 2002 Capital Improvement Plan Budget. The Groundsmaster is used for cutting grass in the summer and snow removal in the winter. Minnesota Cooperative Purchasinl! Venture (CPV) The City of Arden Hills currently pays $350.00 annually to maintain membership in the Minnesota Cooperative Purchasing Venture Program (CPV). This allows the City to participate in State specifications and bid prices, resulting in the City of Arden Hills paying the same amount for a single piece of equipment, as the State does for numerous pieces. The discount is such that a City buying a new piece of equipment through the CPV will typically pay less than buying a slightly used piece of equipment, which was not purchased through the CPV. MTI Distributing is the vendor that has the State contract for Taro equipment. Their Minnesota State Contract Number is 427944. Budl!et The proposed piece of replacement equipment will be a Taro Groundsmaster 328 D4 WD with a 72" side discharge deck. The cost for the new Taro Groundmaster 328 D is $18,192.00. The utilities will include a Cab with heater, defroster fan, lights and wiper, one Hanson General snow blower with electric chute rotation and Quick attachments for the tractor, deck and snow blower. The cost for the utilities is $8,544.00. The final total cost, including Sales Tax, is $28,473.84. The cost breakdown is listed below: . Taro Groundmaster . Utilities . Sales Tax $18,192.00 $ 8,544.00 $ 1,737.84 The 2002 Capital Improvement Plan Budget for the replacement ofthe 1995 Taro Groundsmaster 325 D is $28,000.00. This leaves a deficit of$ 473.84. Staff anticipated Parks and Recrcation Purchase of a Replacement Taro Groundsmaster 328 D Page 2 February 7, 2002 e this deficit and planned accordingly, so that the replacement Taro Groundmaster 328 D can be purchased and all budgetary obligations are met. The deficit for the purcha5e ofthe Taro Groundmaster 328 D is $ 473.84. The deficit of $ 473.84 will be made up through savings realized in the replacement of the Parks vehicle #2, a Ford 250 pick up, serial # 2FTHF26H6-TCA55866 of the 2002 Parks Maintenance Capital Improvement Plan Budget. The budget for the replacement of Parks vehicle #2 is $42,000.00. The replacement cost of Parks vehicle #2 is $29,127.89. This price was confirmed with the vendors, Superior Ford and J-Craft, in their February 7,2002 Contract Number; 0877CI. This will produce savings of$12,872.11. Trade In Value The trade in value on the 1995 Taro 325 D4 rotary mower with deck, cab, and snow blower is $5,600.00. This money is considered revenue and is directed to the General Fund, and can not be used to defer the cost of the new Taro Groundmaster 325 D. Recommendatiou Staff recommends that the City Council authorize the purchase of a new 2002 Taro Groundmaster 328 D, at a cost not to exceed $28,473.84. e e PHONE: 763.592.5600 FAX: 763.592.5700 TOLL FREE: 800.362.3665 FAX: 800.362.5444 WEB: mtidistributing.com e e ISTRIBUTING id~~.~H/' ~h,,~,U"!~..l. t ..w.li.k 4830 AZELIA AVENUE NORTH, SUITE 100 BROOKLYN CENTER, MN 55429-3831 Tuesday, February 05,2002 r.v,-.~.~ I I I I - 7 2002 i Ls2~~_~~_, Jim Perron City of Arden Hill5 Parks Department 4364 Round Lake Rd West Arden Hills, MN 55112 Dear Jim: We are pleased to quote you on the following equipment. PRODUCT DESCRIPTION QUOTE Minnesota State Contract Pricing. Contract Number 427944. - New Taro Groundsmaster 328-0 (28 hp Kubota diesel engine) 4 WD rotary mower with 72" side discharge deck, deluxe seat, 2 p05t ROPS, filter kit and service manual $18,192.00 - Newall steel cab with heater, defroster fan, wiper, lights, and roof flasher $ 3,762.00 - New Hanson General 5now blower, 2 stage, 50" wide, with electric chute $ 3,886.00 rotation - New quick attach for system for traction unit, mowing deck, snow blower $ 896.00 Sub Total $26,736,00 6.5% saies tax $ 1 737.84 Total $28,473.84 This quote includes setup, service, and delivery. All new Toro units have a 2 year warranty. This quote is good until 8-31-02, Thank you for the opportunity to submit this quote. If you have any questions, please call 763-952-5643 or 1-800-492-6344 and I will be happy to help you in any way I can. Sincerely, ~..~~ Bob Frank, Tim Mihalko Sale5 Representatives East Metro, Western WI. MTl is an Equal Opportunity/Affirmative Action Employer III DISTRIBUTING iJ.i1lliilWIUhlWill.U1lli1 PHONE: 763.592'5600 FAX: 763.592.570Q TOLL FREE: 800.362.3665 FAX: 800.362.5444 WEB: mtidistributing.COm. 4830 AZELIA AVENUE NORTH. SUITE 100 BROOKLYN CENTER, MN 55429-3831 mti Tuesday, February 05, 2002 Jim Perron City of Arden Hills Parks Department 4364 Round Lake Rd West Arden Hills, MN 55112 Dear Jim: We are pleased to quote you on the following equipment. PRODUCT DESCRIPTION QUOTE - Trade value on 1995 Taro GM325-D 4 WD rotary mower with deck, cab, ($5,600.00) and snow blower e This quote includes pick up of unit. Thi5 quote is good for 30 days. Thank you for the opportunity to submit this quote, If you have any questions, please call 763-952-5643 or 1-800-492-6344 and I will be happy to help you in any way I can. Sincerely, ~~ Bob Frank, Tim Mihalko Sales Representatives East Metro, Western WI. e MTI is an Equal Opportunity/Affirmative Action Employer III ; , 'j e e e ~ ~ EN HILLS MEMORANDUM TO: Joe Lynch, City Administrator Terrance Post, City AccoUlltant@ St Mary's Romanian Orthodox Church Charitable Gambling Premises Permit Renewal FROM: SUBJECT: DATE: February 22, 2002 This premises permit renewal involves the applicant's request to continue Class A charitable gambling activities at the Pot O'Gold Bingo Hall for the period from May 1,2002 to April 30, 2004. Discussion St Mary's Romanian Orthodox Church is a St Paul-based organization that only conducts licensed charitable gambling activities at the Pot O'Gold Bingo Hall in Arden Hills, St. Mary's Romanian Orthodox Church complied with the City of Arden Hills ordinance trade area spending requirements by expending almost $197,198 (50%) in local trade area donations during the February 2000 to January 2001 twenty-four (24) month staff review period. Recipients receiving over $10,000 in donations included Northwest Youth and Family Services ($42,000); St Jolm the Baptist School ($20,000); St Odelia School ($20,000); Mounds View High Scbool Music Department ($20,000); Northwest YMCA Partners with Youth ($15,000); City of Arden Hills Park Fund ($15,000); and St. Katherine's Ukrainian Orthodox Church ($12,000), Recommendation Staff recommends the City Council approve Resolution No. 02-16, Resolution Approving St. Mary's Romanian Orthodox Church Charitable Gambling Premises Permit Renewal Application at Pot O'Gold Bingo Hall, at the February 25, 2002, regular City Council meeting. A representative from the organization will be present to answer any questions the City Council may have of them. Enc.: A. Resolution No. 02-16 B. Renewal Application (LG 214 PPR) C Lease (LG 222 Bingo Activity) D. Lease (LG 221 Pull-Tab Activity) E. Trade Area Spending Analysis CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA RESOLUTION NO. 02-16 RESOLUTION APPROVING ST. MARY'S ROMANIAN ORTHODOX CHURCH CHARITABLE GAMBLING PREMISES PERMIT RENEWAL APPLICATION AT POT O'GOLD BINGO HALL THEREFORE, BE IT RESOLVED, that the City of Arden Hills agrees to approve the Premises Permit renewal application for S1. Mary's Romanian Orthodox Church for a Class A charitable gambling activities at the Pot O'Gold Bingo Hall, 3776 Connelly Avenue, Arden Hills, Minnesota, for the period from May I, 2002 to Apfil 30, 2004. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF FEBRUARY, 2002. DENNIS PROBST, MAYOR ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR e e . State of Minnesota Gambling Control Board Premises Permit Renewal Application ;, (-----'~ G-1J L..~ 1..-- E' D 'I i__ For Board Use Only Amt. Pd Check # eG214PPR Printed: 10/1612001 License NumberA-004S9-006 Effective Date: 5/112000 Expiration Date: 4/3012002 Name of Organization: Church ofSt Mary Romanian Orthodox St Paul Gamblin~ Premises Information Name of the establishment where gambling will be conducted Pot 0 Gold Bingo 3776 Connelly Ave Arden Hills, MN 55112 County: Ramsey Note: Our records show the premises is located within the city limits Lessor Information Name of the property owner (If different): Square footage leased per month: Rent paid per month: Square footage leased per bingo occasion: Rent paid per bingo occasion: e Bin~o Activity Our records indicate that Bingo is conducted on these premises. Please refer to the instructions for required I Stora~e Information 3776 Connelly Ave Arden Hills, MN 55112 Bank Information Firstar Bank 2100 N Snelling Ave Roseville, MN 55113 Gambling Bank Account Number: 372000306 On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposits and withdrawals for the gambling account. The organization's treasurer may not handle gambling funds. Name Address City, State, Zip Code S'5't IF h("I~ ,,~ Jlfitl Title Nicholas Manciu 1 r II.. ""(<Dill..... C-f.-o ,J;m Jullll E_lIoti 92S18tl.J..e~1 $.ea.h St. P~nll, hH4 .1S97'- < (Be sure to complete the reverse side of this application) >tIC, KfrfL This form will be made available in alternative format (ie. large print, braille) upon request. Page 1 of2 (Continued on Back) Gambling Site Authoru.-ation J hereby consent that local law enforcement officers, tbe board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners, may enter the premises to enforce the law. Bank Records Information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. Organization License Authorization I hereby authorize the Gambling Contra] Board to modifY the class of organization license to be consistent with the class of permit being applied for. Acknowledgment Oath ] dee lare that: ] I have read this application and all information submitted to the board is true, accurate, and complete; 2. all other required information has been fully disclosed; 3. I am the chief executive oflicer of the organization; 4. I assume full responsibility for the fair and lawful operation ofal! activities to be co nducted; 5. I will familiarize myselfwith the laws of Minnesota governing lawful gambling and rules of the board and agree, if licensed, to abide by those laws and rules, including amendments to them; ,.- ~,1 12,: ') \---4L(,f; ct.L.-E V , / -< <- Page 2 of2 6. any changes in application infonnation will be submitted to the board and local unit of government within ten days of the change; and 7. I understand that fajlure to provide required information or providing false or misleading information may result in the denial or vocation of the license. "- e Signature of the chief executive officer (Designee may not sign) Da~/ 4( 0 Z- Local Uni(of Government Acknowled ment and A On beh aIf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's jurisdiction, and that a re9)Iution specifically approving or denying the application will be forwarded to the applying organization. CITf of 4nJJ~ H-/LI.- pr; ~]1Q Signature of city personnel receiving application {dJ':L "J1LL t'.4JtIAal 0 l /0 S-/ ZIJ a 1- Title Date For the townshio: On behalf of the township, I acknowledge that the organization is applying to conduct lawful gambling activity within the township limits. Print name of township A township has no statutory authority to approve or deny an application (Minn. Stat sec. 349.213, subd. 2). e Signature of township official receiving application / Title For the countv: On behalf of the county, I hereby acknowledge this application for lawful gambling activity at the premises located within the county's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. The infonnation requested on this fonn (and any attachments) will be used by the Gambling Control Board (Board) to detennine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a license. If you supply the infonnation requested, the Board will be able to process your application. Print name of county Date Signature of county personnel receiving application Title Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your license. When the BOaTd issues your license, all of the infonnation that you have provided to the Board in the process of applying for your license will become public. If the Board does not iso;ue you a license, all the information you have provided in the process of applying for a licen~ remains private, with the exception of your name and address which will remain public. Private data about you are available only to 1/__ Date Board whose work assignment requires that they have access to the information; the Mirmesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Conunissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to cOurlorder; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or e ~" .~\ . r ~' \_ \-1 '........j"\L-' Minnesota Lawful Gambling LG222 Lease for Bingo Activity Page 1 of2 6/01 e Name of Legal Owner of Premises Street Address City State Zip Daytime Phone &..1.(,".. ~ S l,,-doL.-.> 'Un /l'11i. L" 1J1..~ MP <;S'i'{ '! U! .18<{O Name of Lessor Street Address City State Zip Daytime Phone (If same as legal owner, write in "SAME") S An'L. Name of Leased Premises Street Address City Zip Daytime Phone f. -r 0 G.~IJ 377L G:;./1 iWI( Jy~ 1+1/15 KP S-S'it 2.- q/-l71i Name of Lessee (name of organization leasing the premises) Organization license Number Daytime Phone )t. 11 A Ill/' I f. oM,IMt;ff...J ofT1f.,p",x C /I uJ.dl A- c~ If!!? '(Kf S-U-'(- Rent Information (5) $25 per day for noon hour bingo conducted between Rent for bingo and all other gambling activities conducted 11 :00 a.m. and 2:00 p.m. on a leased premises during a bingo occasion may not exceed: (regardiess of the square footage), and the premises (1) $200 per occasion for up to 6,000 square feet; must haVe a iicense for the sale of intoxicating (2) $300 per occasion .for up to 12,000 square feet; beverages on the premises under chapter 340A. . The total rent may not be based on a percentage of (3) $400 per occasion for more than 12,000 square receipts from lawful gambling or attendance at a feet; bingo occasion. (4) $25 per occasion for bingo conducted at anytime . An organization may not pay rent to ttseff or to any of in a bar (regardless of the square footage) , tts affiliates for space used for the conduct of lawful organization must conduct another fonn of lawful gambling. gambling, and the premises must serve intoxicat- Rent to be paid per bingo occasion $ "3 ~ ing liquor or 3.2 percent ma~ beverages; or (If no rent Is to be paid, indicate -0-) <90. Sketch and Dimensions of Leased Area For Premises Pennit Renewal Applications Only: If no Sketch: For all areas being ieased for the conduct of changes have been made at the site, you do not have gambling and storage of gambling product at this premises, to complete this section or provide a sketch. attach a sketch (drawing) showing: (1) the leased area(s), and (2) the dimensions. The leased areas are: feet by feet for a total of square feet. feet by feet for a total of square feet. feet by feet for a total of square feet. Storage feet by feet for a total of square feet. Storage feet by feet for a total of sq uare feet. Combined total square feet. Times and Days of Bingo Occasions Enter bingo days and times belOw. A bingo occasion must continue for at least 1-1/2 hours (90 minutes) but cannot exceed four (4) consecutive hours, and at least 15 bingo games must be held at each occasion. An organization (as a whole) may not conduct more than ten (10) bingo occasions each week. Q2Y Beainnina/Endina Hours Q2Y Beainnina/Endina Hours Dav Beainnina/Endina Hours 5AL I PM. to -4 PH /vb! {().I~to ,</-" to - S.1LC.. 7:/( f'" to q:/lf;' ~J 7.' 10;"'0 ..,:Ink - to 5..1:- <t:/( ,,,,, to 11;'( fH ~J r.'l(h4lo 'I.' If I'"' - to 5:ti- 1/:'11'" to p( /l H . Noon Hour Bingo Only Q2Y Beainnina/Endina Hours Q2Y Beainnina/Endina Hours Dav Beainnina/Endina Hours - to - to - to - to - to - to to Amended Lease If this is an amended lease showing changes occurring during the tenn of the current Only premises permtt, write in the date that the changes will be effective _'_1_. Both parties that signed the lease must initial and date all changes. e e LG222 Lease for Bingo Activity I BINGO HALL LESSOR I I When leasing from a licensed bingo hall, the lessor must be the legal owner of the property. I ACCESS TO PERMITTED PREMISES Stale of Minnesota and Law Enforcement The board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. Organization The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises_ I LESSOR RECORDS MAINTAINED The lessor shall maintain a record of all money received from the organization, and make the record available to the board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3-1/2 years. SC'>!f-Dv\Lf (' i- lL Page 2 of 2 6/01 LESSOR PROHIBITIONS Management of Gambling Prohibited The owner of the premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor, the lessor's immediate family, and any agents or gambling employees of the lessor will not participate as players in the conduct of lawful gambling on the premises. Illegal Gambling 1. The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penattles for illegal gambiing violations in Minnesota Rules 7661.005D, subpart 3. 2. To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Ruies 7661.0050, subp. 3. 3. Notwithstanding Minnesota Rules 7861.0050, subpart 3, an organization must continue making rent payments, pursuant to the terms of the lease, ff the organization or its agents are found to be solely responsible for any iIIegai gambling conducted at that site that is prohibited by Minnesota Rules 7861.0050, subpart 1, or Minnesota Statutes 609.75, unless the organization's agents responsible for the illegal gambiing activity arB also agents or employees of the lessor. 4. The ",ssor shall not modify or terminate the lease in whole or in part because the organization reported to a state or local law enforcement authority or the board the occurrence at the site of illegal gambling activity in which the organization did not participate. Other Prohibitions 1. The lessor will not impose restrictions on the organization with respect to providers (distributors) of gambling- related equipm~nt and services or in the use of net profits for lawful purposes. 2. The lessor, the lessor's immediate family, and any agents or employees of the lessor will not require the organization to perform any action that would vioiate statute or rule. 3. If there is a dispute as to whether any of these lease provisions have been violated, the iease will remain in effect pending a final determination by the Compliance Review Group (CRG) of the Gambling Control Board. 4. The lessor shall not modify or terminate this lease in whole or In part due to the lessor's violation of the provisions listed in this lease. Arbitration Process The lessor agrees to arbitration when a violation of these- lease provisions is alleged. The arbitrator shall be the CRG e e I LEASE TERMS The term of this lease agreement will be concurrent with the premises permit issued by the Gambling Control Board, unless terminated sooner by mutual consent of the lessor and lessee. OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and lessee.) The cost of any goods or services that the lessee purchases from the lessor or from a third-party vendor pursuant to the items of the lease, including but not limited to trash removal, snow removal, parking lot maintenance, or building maintenance for the bingo leased premises. are contained in or attached to this lease and are valued at -their fair market value. This lease is the total and only agreement between the lessor and the organization conducting bingo. There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matters reiated to this lease. Any cha s i this I~ase will e spbmilted to the G mbling Control Board te prior to the effective date of the change. 2.- 4- 0 L Date o Print Name and Title of Lessor Signature of Organization Official (Lessee) rNcifoc..tf--s fI. fJ-N evlt.. Print Name and Title of Lessee . Questions on this form should be directed to the Licensing at 1-800-627-3529 and ask to place a call to 651-639-4000. The Section of the Gambling Control Board (Board) at 651-639- information requested on this form will become public 4000. This pubiication will be made available in atternative information when received by the Board, and will be used to format (i.e. large print, Braille) upon request. Hearing Impaired determine your compliance with Minnesota statutes and rules individuals using a TTY may call the Minnesota Relay Service governing lawful gambling activities. e . . \' r.....j j('\, /' t"\ ,,_ l ,'" f-.-jl'),\ J,.~ 'i '-'f J ~........;,-,",,:j ,........L,........: ~ Minnesota Lawful Gambling Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 Name of Legal Owner of Premises Street Address City State Zip Daytime Phone G-olJ.~ l'-l~ L" L 111> ,><;~l{1 7r .i!l{o Name of Lessor Street Address City State Zip Daytime Phone (If same as legal owner, write in "SAME") Name of Leased Premises Street Address City Zip Daytime Phone Rent Information . . Total rent cannot exceed $1,000 per month for all non-bingo activity for this premises. . For bingo activity, use lease form LG222. . For pull-tab dispensing machines, use lease form LG223. f/).J5S/lL ell.171. Daytime Ph",e to{ f$' .f('1' . An organization may not pay rent to itself or to any of its affiliates for space used for the conduct of lawful gambling. Rent to be paid per month $ (If no rent is to be paid, indicate -0-) o feet by feet for a total of . square feet. feet by feet for a total of square feet. feet by feet for a total of square feet. feet by feet for a total of square feet. feet by feet for a total of square feet. Combined total square feet. Sketch and Dimensions of Leased Area Sketch: For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (drawing) showing: (1) the leased area(s), and (2) the dimensions. Dimensions The leased areas are: Storage Storage For Premises Penn it Renewal Applications Only: If no changes have been made at the site, you do not have to complete this section or provide a sketch. Lawful Gambling Activity Type of gambling activity that will be conducted at this gambling premises. Check all that apply. o Paddlewheels Pull-Tabs 0 Raffles 0 Tipboards Term of Lease Amended Lease Only The term of this lease agreement will be concurrent with If this is an amended lease shOlNing changes occur- the premises permit issued by the Gambling Control ring during the term of the current premises permit, Board, unless terminated sooner by mutual consent of write in the date that the changes will be effective the lessor and lessee. --1--1----C.. Both parties that signed the lease must initial and date all changes. Questions on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651-639- 4000. This publication will be made available in alternative format (i.e. large print, Braille) upon request. Hearing impaired individuals using a TTY may call the Minnesota Relay Service at 1-800-627-3529 and ask to place a call to 651-6394000. The information requested on this form will become public information when received by the Board, and will be used to determine your compiiance wllh Minnesota statutes and rules governing lawful gambling activities. Page 1 of 2 1/99 <:.c.; /r"".;:: ['J J "-.....J-rtt v\ \...-'- j /..."'/"". Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 LESSOR PROHIBITIONS Management of Gambling Prohibited The owner of the premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor, the lessor's Immediate family, and any agents or gambling employees of the lessor will not participate as players in the conduct of lawful gambling on the premises, Illegal Gambling 1. The lessor is aware of the prohibttion against illegal gambling in Minnesota Statutes, section 609.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 2. To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, section 60g.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 3. Notwithstanding Minnesota Rules, part. 7861.0050, subp. 3, an organization must continue making rent payments, pursuant to the terms of the lease, if the organization or its agents are found to be solely responsible for any illegal gambling conducted at that site that is prohibited by Minnesota Rules, part 7861,0050, subpart 1, or Minnesota Statutes. section 609.75, unless the Arbitration Process organization's agents responsible for The lessor agrees to arbitration when a the illegal gambiing activity are also violation of these lease provisions is agents or employees of the lessor. alleged. The arbitrator shall be the CRG. 4, The lessor shall not modify or I terminate the lease in whole or in part ACCESS TO PERMITTED PREMISESI because the organization reported to . a state or local law enforcement State of MInnesota and Law authority or the board the occurrence Enforcement at the site of illegal gambling activity The board and its agents, the in which the organization did not commissioners of revenue and public participate. safety and their agents, and law other Prohibitions enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. 1. The lessor will not impose restrictions on the organization with respect to providers (distributors) of gambling- related equipment and services or in the use of net profits for lawful purposes. . 2. The lessor, the lessor's immediate family, and any agents or empioyees of the lessor will not require the organization to perform any action that would violate statute or rule. 3. Ifthere is a dispute as to whether any of these lease provisions have been violated, the lease will remain in effect pending a finai determination by the Compliance Review Group (CRG) of the Gambling Control Board. 4. The lessor shall not modify or terminate this lease in whole or in part due to the lessor's violation of the provisions listed on this iease. e Organization The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises . I LESSOR RECORDS MAINTAINED I The lessor shall maintain a record of all money received from the organization, and make the record available to the board and its agents, the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3-1/2 years. e OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and . the lessee.) This lease is the total and only agreement between the lessor and the organization conducting lawful gambling activities other than bingo and pull-tab dispensing devices. There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matters related to this lease. Any changes in this lease will be subm~ted to the Gambling Control Board ten days prior to the effective date of the change. ~ ' ~ , , ~ Oc o Print Name and Title of Lessor Date e Signature of Organization Official (Lessee) /effoLAS Snf cJu Print Name and Tftle of Lessee cr-- Page 2 of 2 1199 (.~ r!" -r-: ) ,~;..tt::}!\-\L.~ ~ . e city of Arden Hills Analysis of Trade Area Spending Compliance St. Mary's Romanian Orhodox Church February,2000 to January,2002 (24 Month Review Period) Premises Permit Expiration Dale: April 30,2002 rr.v021102 02STMARY -.---. 02/00 .:-"- O~/OO 08/00 11}OO. ':= 02/01 05/Ot- 08/0.1 11/01 24M#th> I 04~g___.__ ...07/00 10/00 01/01 ()4.f()1 07/01 1Q/01 01/OZ ~~rnrTlAtY.:i .. , Gross ReceiDts 5500,989.50 :5437,027.00 $466,628.0Q $544,775.00 $526,830.40 $485,454.0~ .~?54,962.00 $566,087.00 $4,082,750.90 . Prizes 355,919.00; 333,276.00 350,301.00 387,646.00 343.253.00 346.991 .00 391 ,989.00 403,993.00 $2,913,368.00 Pet Receipts 71.0%1 76.3% 75.1% .JJ.2% 65.2% 71.5% 70.6% 71.4%_ 71.4% , I Gross Profit 145,070.50 ' 103,751 .00 116,327.00 157,127.00 183,577 .40 138,463.00 162,973.00 162,094.00 81,169,382.90 Pet Recei ts 29.0% 23.7% 24.9% 28.8% 34.8% 28.5% 29.4% 28.6% --~ .. Allowable Expenses 87,768.72 79,392.91 84,048.22 84,044.39 83,800.46 70,511.06 93,819.90 94,575.69 $677,961.35 Pet Gross Profit 60.5% 76.5% 72.3% 53.5% 45.6% 50.9% 57.6% 58.3% 58.0% Net Profit b\4 Tax~ 57,301 .78 24.358.09 32,278. 78 73,082.61 99,776.94 67,951.94 69,153.10 67,518.31 491,421 .55 ~t Gross Profit 39.5% 23.5% 27.7% 46.5% 54.4% 49.1% 42.4% 41.7% 42.0% MN Gambling taxes 9,251.90 7,277.40 6,421.12 9,205.72 12,266.19 10,183.00 10,013.73 10,275.73 $74,894.79 Pet Gross Profit 6.4% 7.0% 5.5% 5.9% 6.7% 7.4% 6.1% 6.3% 6.4% MN Tax Paid to Distributors 3,394.24 2,960.89 2,851.87 3,844.01 2,766.60 2,487.62 3,145.40 3,093.66 $24,544.29 Pet Gross Profit 2.3% 2.9% 2.5% M2.4% 1.5% 1.8% 1.9"10 1.9% 2.1% Net Profit after Taxes lNPATI -- 44,655.64 14,119.80 23,005.79 60,032.88 84,744.15 55,281.32 55,993.97 54,148.92 ! 391,982.47 Pet Gross Profit 30.8%' 13.6% 19.8% 38.2% 46.2% 39.9% 34.4% 33.4% 33.5% I Contribution to AH 4,465.56 1,411.99 2,300.61 6,003.29 8.474.42 5,527.83 _5,~~9~ 5,414.89 $39,197.89 Pet NPAT 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% Other Trade Area Contrib: -~ -. .. St Odelia School 5,000.00 5,000.00 10,000.00 $20,000.00 St John TheBaDtist School 5,000.00 -- 5,000.00 10,000.00 20,000.00 ity of Arden Hills Park Fund -- .. 15,000.00 15;000.00 etro Center for Independent Living I 1.000.00 1,000.00 2,000.00 W Youth & Family Services 5,000.00 5,000.00 2,000.00 5,000.00 10,000.00 5,000.00 --.1..~..!OOO.OO 42,000.00 I ,NW YMCA Partners Wrth Youth 5,000.00 5;000.00 i-- 5,000.00 15,000.00: ! Ramsey Countv School Patrol I 1 ,000.00 1,000,00 2,000.00 i :IHS Bleacher Program 5,000.00 1,000.00 6,000.001 ! Lake Owasso Residence 3,000.00 i 3,000.00 i IMVHS OrchestralBand Instruments 20,000.00 2O,000.00! IHS Nordic Ski Team 1 ,000.00 1,000.00 [ !!~~ons to S! kat~ine's <;:hurch '** 2,000.00 L 2,000.00 8,000.00 0.00 0.00 0.00 0.00 0.00 12,000.00 0.00 Subtotal Trade Area 8,000.00 7,000.00 14,000.00 12,000.00 11,000,00 18,000.00 16,000,00 72,000.00 158,000.00 PctNPAT 17.9% 49.6% 60.9% , 20.0% 13.0% 32.6% 28.6% 133.0% 40.3% Total Trade Area Spendina 812.465.56 $8,411.99 $16,300.61 ~18,003.29 $19,474.42 $23,527.83 $21 ]599 .30 $77,414.89 $197,197.89 Pet NPAT ---,-~- 27.9% 59.6% 70.9% 30.0% 23.0% 42.6% 38.6% 143.0% 50.3% St. :,.?t.. Kather.i'''~~'s'.~eQiiri..eo;nd\ictin:a'.lit:e;rist!'d:clliiaable.gRrriblingactivroes inOctob8:2000~ -.JI e . , t e e . ~ ~~ILLS MEMORANDUM TO: Mayor and City Council FROM: Joe Lynch, City Administrator SUBJECT: Presbyterian Homes Bond Sale DATE: February 22,2002 BACKGROUND Council approved the 5ale of bonds for Presbyterian Homes, using the City's excess bonding capacity, to assist in raising capital to replace existing infrastructure and purchase/construct! refurbish units in Bloomington. The total amount authorized was $5,500,000. Our Bond Counsel contacted me because, in the course of putting together the paper work for the bond sale, no mention was made for late payment penalty. The Dakota Bank purchased the notes and is requesting an amendment to the bond sale to allow for a late payment penalty clause. RECOMMENDATION Staff recommends that Council adopt and approve the execution of an amendment note to the Health Care Facility Revenue Refunding Note, Series 2001A, and Housing Facility Revenue Note 2001B as requested. e R"S DAKOTA BANK MEMBER FDIC Main Office I 060 DAKOTA DRIVE. MENDOTA HE1Gt1TS. MN 55120A 113 . (651) 452-1 :no . FAX (651) 452-4651 February 14, 2002 Joe Lynch City Administrator City of Arden Hills 1245 West highway 96 Arden Hills, MN 55112 & 0 2002 Re City of Arden Hills, Minnesota, $2,156,800 Health Care Facility Revenue Refunding Note, Series 200lA (Presbyterian Homes Bloomington Care Center, Inc. Project), $2,850,000 Housing Facility Revenue Note, Series 2001B (Presbyterian Homes Bloomington Care Center, Inc. Project) Dear Mr. Lynch: e It has come to our attention that the above-referenced Promissory Notes (the "Notes") executed by the City of Arden Hills (the "City") in connection with the financing transaction which closed December 13, 2001 (the "Financing"). did not provide for a late payment fee on amounts due under the Notes. Dakota Bank's standard policy with respect to loans is to charge a late payment fee of 5% of the amount of any payment not received by within 10 days of its scheduled due date. Similar late payment fees have been a part of past loans Dakota Bank has made to related entities of the Borrower, and the application of late payment fees was discussed and verbally agreed upon prior to the completion of this Financing. In connection with the Financing, bond counsel, Briggs and Morgan, prepared the Notes, which, through inadvertent oversight by various parties involved in the Financing, did not specify application of late payment fees. The Borrower and Dakota Bank ask that the City agree to amend the Notes to more accurately reflect the understanding between the parties by inserting the following language into Section 3 of each of the Notes, immediately following the last sentence thereof: Any payment required under this Note not received by Lender within ten (10) days of its scheduled due date shall bear a late charge of five percent (5%) of the amouDt of such payment. The late charge (also referred to herein as a "service charge") shall apply individually to all payments past due and shall be used to defray the costs of Lender incident to collecting such late payment. The late charge shall be in addition to the principal and interest payable hereunder. Nothing herein shall be deemed to excuse a late payment or be deemed a waiver of any other rights Lender may have, including the right to declare the entire unpaid principal and interest immediately due and payable. . DOWNTOWN ST. PAUL OfFICE E:AljA,!'j OrnCE ] NORTH ROBERT STREET SIT. 2 15 2\ 09 CLIFf ROAD ST. PAUL. MN 55101-2008 EAGAN, MN 55122-3001 (651) 665-9300 (651) 454-4840 FAX (651) 665-9308 FAX (551) 454"1354 HIGHLAND Ort1CIC 2.310 WEST SEVENTH STREET ST. PAUL, MN 55] 16-2824 (651) 696-0255 FAX (65]) 696-9263 IJWf:R GROVE "r:I(;"T5 OFFICE 7055 CAHilL AvE. INVEF\ GROVE HEIGIiT:5, MN 55076-250 I (651) 455-2900 FAX (651 ) 455-8955 MmWAY Ofl'1~.t: PtlIUf;I'IQf'f'ICf; 1425 MARYL,4.ND Av~. E. ST. PAUL. MN 55106-2800 (65]) 774.9531 FAX (651) 774-9536 ] 581 U['.IVERSITY AVE. W. ST. PAUL. MN 55l 04-3820 (65]) 9] 7-0042 FAX (651) 917.0052 Joe Lynch February 14, 2002 Page 2 The undersigned parties have agreed to the foregoing amendment, and respectfully request your consideration and approval of this matter. We understand that bond counsel will prepare the appropriate resolution and amendment to the Notes for your consideration. Thank you for your attention to this matter. Very truly yours, :~~\:,~,~IlQ David Carlson, Executive Vice resident PRESBYTERIAN HOMES BLOOMINGTON CARE CENTER, INe. By /,/"", ~."1 Mark Meyer, Chief Financial Officer e e . e e . EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MlNNESOT A HELD: February 25,2002 Pursuant to due call and notice thereof, a meeting of the City Council of the City of Arden Hills, Ramsey County, Minnesota, was duly called and held at the City Hall in said City on Monday, the 25th day of February, 2002, at o'clock .m. The following members were present: and the following were absent: Member adoption: introduced the following resolution and moved its RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT NOTE A. WHEREAS, the City of Arden Hills, Minnesota (the "City") has issued its Health Care Facility Revenue Refunding Note, Series 2001A (Presbyterian Homes Bloomington Care Center, Inc. Project), and its Housing Facility Revenue Note, Series 2001B (Presbyterian Homes Bloomington Care Center, Inc. Project) (collectively, the "Notes") in the aggregate principal amount of $5,006,800 to provide funds to be loaned to Presbyterian Homes Bloomington Care Center, Inc., a nonprofit corporation organized under the laws of the State of Minnesota (the "Borrower") to finance the acquisition of approximately 39-45 cooperative senior housing units in the Gideon Pond Cooperative located at 9901 Penn Avenue South, Bloomington, Minnesota, to refinance the acquisition of its health care facilities known as the Bloomington Care Center, an 80-bed skilled nursing facility located at 401 W. 95th St., Bloomington, Minnesota and to refinance capital costs incurred by the Borrower and affiliated entities in connection with the Bloomington Care Center and the McKnight Care Center, a 20S-bed nursing home facility located at 3220 Lake Johanna Boulevard, Arden Hills, Minnesota (collectively, the "Project"); B. WHEREAS, Dakota Bank, in Mendota Heights, Minnesota (the "Lender"), the Note holder, has requested that the Notes be amended to provide for a late payment penalty in the event the Borrower has not paid the principal of, or interest on, the Note within ten (10) days of its scheduled due date; and C. WHEREAS, the Borrower has consented to such a late payment penalty; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, as follows: I 379622vl 1. The City Council hereby approves thc Allonge to Series 2001A Note and the Allonge to Series 200lB Note in substantia1Jy the forms attached as Exhibit A and Exhibit B, respectively, and the Mayor and City Administrator are hereby authorized and directed to execute the Allonge to Series 2001A Note and the Allonge to Series 200lB Note on behalf of the City. The motion for adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof, and upon a vote being taken thereof, the following voted in favor thereof: and the following voted against same: Adopted this 25th day of February, 2002. Mayor Attest: City Administrator 1379622vl e e e e e . STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS I, the undersigned, being the duly qualified and acting Administrator of the City Council of the City of Arden Hills, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes with the original minutes of a meeting of the City Council of said City held on the date therein indicated, which are on file and of record in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to a Resolution Authorizing the Execution of an Amendment to Note. WITNESS my hand as such Administrator of the City of Arden Hills this _ day of ,2002. Clerk 1379622vl EXHIBIT A e ALLONGE TO SERIES 200IA NOTE This Allonge is made with respect to the revenue note described below ("Note"), the original of which is stapled hereto and by this reference incorporated herein. United States of America, State of Minnesota, County of Ramsey, City of Arden Hills $2,156,800 Health Care Facility Revenue Refunding Note, Series 2001A (Presbyterian Homes Bloomington Care Center, Inc. Project) All capitalized terms used herein shall have the meanings ascribed to them in the Note. Section 3 of the Note is hereby amended and replaced with the following: 3. In any event, the payments hereunder shall be sufficient to pay all principal and interest due, as such principal and interest becomes due, and to pay any premium or service charge, at maturity, upon redemption, or otherwise. Interest shall be computed on the basis of a 365 day year for the actual days elapsed. Any payment required undef this Note not received by the Lender within ten (10) days of its scheduled due date shall bear a late charge of five percent (5.00%) of the amount of such payment, which late charge must accompany the overdue payment. The late charge (also referred to herein as a "service charge") shall apply individually to all payments past due and shall be used to defray the costs of Lender incident to collecting such late payment. The late charge shall be in addition to the principal and interest payable hereunder. Nothing herein shall be deemed to excuse a late payment or be deemed a waiver of any other rights Lender may have, including the right to declare the entire unpaid principal and interest immediately due and payable. e . 1379622vl e e e Attested: ] 3 79622v 1 SIGNATURE PAGE OF ALLONGE TO SERIES 2001A NOTE City of Arden Hills, Minnesota By: Mayor City Administrator EXHIBIT B e ALLONGE TO SERIES 200IB NOTE This Allonge is made with respect to the revenue note described below ("Note"), the original of which is stapled hereto and by this reference incorporated herein. United States of America, State of Minnesota, County of Ramsey, City of Arden Hills $2,850,000 Housing Facility Revenue Note, Series 200lB (Presbyterian Homes Bloomington Care Center, Inc. Project) All capitalized terms used herein shall have the meanings ascribed to them in the Note. Section 3 of the Note is hereby amended and replaced with the following: 3. In any event, the payments hereunder shall be sufficient to pay all principal and interest due, as such principal and interest becomes due, and to pay any premium or service charge, at maturity, upon redemption, or otherwise. Interest shall be computed on the basis of a 365 day year for the actual days elapsed. Any payment required under this Note not received by the Lender within ten (10) days of its scheduled due date shall bear a late charge of five percent (5.00%) of the amount of such payment, which late charge must accompany the overdue payment. The late charge (also referred to herein as a "service charge") shall apply individually to all payments past due and shall be used to defray the costs of Lender incident to collecting such late payment. The late charge shall be in addition to the principal and interest payable hereunder. Nothing herein shall be deemed to excuse a late payment or be deemed a waiver of any other rights Lender may have, including the right to declare the entire unpaid principal and interest immediately due and payable. e e 1379622\'1 e e e Attested: 1379622vl SIGNATURE PAGE OF ALLONGE TO SERIES 200lB NOTE City of Arden RiJls, Minnesota By: Mayor City Administrator