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Home My WebLink AboutCCP 03-25-2002 . . . ~ ~HILLS AGENDA CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING MONDAY, MARCH 25, 2002, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 6:15 P.M. 6:45 P.M. 7:00 P.M. 7:00 P.M. 7:00 P.M. 7:10 P.M. 7:20 P.M. City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. Planning Commission candidate interviews 1. Brad Lemberg 2. Ken Bezdicek Adjourn 1. Call to Order 2. Approval of Meeting Agenda 3. Approval of Minutes a. February 11, 2002 Regular City Council Meeting b. March 11, 2002 Regular City Council Meeting c. March 11, 2002 Special City Council Meeting 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. CITY COUNCIL MEETING AGENDA, MONDAY, MARCH 25, 2002, Page 2 . 7:30 P.M. 6. Unfinished and New Business a, Planning Case #02-02, 3159 Shorewood Drive, Setback Variance b. Planning Case #02-01, Femwood Water Tower, AT&T Wireless Special Use Permit Amendment c. Planning Commission appointments d. AT&T Antenna Lease e. 2002 street improvement feasibility study f. Authorization to contract for architectural services 8:15P.M. 7. Administrator Comments Business a, Director of Administration and Director of Operations and Maintenance position descriptions 8:30 P.M, 8. Council Comments 9:00 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. Tentative March 2002 Meeting Schedule Tentative April 2002 Meeting Schedule Meeting dates, times and locations are subject to change. Meeting dates, times and locations are subject to change. March 6 Planning Commission 7:30 P,M. April 3 Planning Commission 7:30 P.M. March II Couucil Meeting 7:00 P.M. April 8 Couucil Meetiug 7:00 P.M. March t3 City Events Task Force 6:00 P,M, April to City Events Task Force 6:30 P.M. March 18 Council Worksession 4:45 P.M. April 15 Council Workse.sion 4:45 PM. March 25 Council Meeting 7:00 P.M. April 20 Town Hall Meeting 9:00 A.M. Open House March 26 Parks, Trails, and Recreation Committee 7:00 P.M. April 29 Council Meeting 7:00 P.M. March Communications Committee 7:00 A.M. April 23 Parks, Trails, and Recreation Committee 7:00 P.M, April Communications Committee 7:00 A.M. . ./!;! ",~aser Jet 3200 i n v e n t MAR-22-2002 10:50AM Fax Call Report Job Date Time Type Identification Duration Pages Result 989 3/22/2002 10:40:00AM Send 97637060891 1: 03 2 OK 990 3/22/2002 10:41:09AM Send 96516333846 2: 06 2 OK 991 3/22/2002 10:43:20AM Send 96512282191 1: 14 2 OK 992 3/22/2002 10:44:40AM Send 96512279371 0:00 0 Busy 993 3/22/2002 10:46:03AM Send 96512279371 0:45 2 OK 994 3/22/2002 10:46:53AM Send 96514821262 0:44 2 OK 995 3/22/2002 10:47:43AM Send 96512669301 1:01 2 OK 996 3/22/2002 10:48:50AM Send 96516461220 1: 06 2 OK . . 1 ~ e e e ~ ~ EN HILLS MEMORANDUM DATE: March 19,2002 Mayor and City Council Dave Sand, Planning Commission Chair Joe Lynch, City Administrator TO: FROM: Aaron Parrish, City Planner Af SUBJECT: Planning Commission Appointments Attached are the interview questions for the two Planning Commission applicants to be interviewed prior to the COllilcil meeting. The following is the schedule: 6:15: Brad Lemberg 6:30 Ken Bezdicek A resolution appointing the Planning Commission members has also been included for your review. Feel free to contact me if you should have any questions. MAR~19~e2 TUE 15:00 ICE ',' ::J/l'J/UL .JJ :U", e ~ >~~- --A~_~JlILLS CITY APPLICATION FOR~1 ADVISORY CO~lMlrrEE, COMMISSION, TASK FORCE DiI JF.:_.~Lk51/Q2 I-I~w did y~u learn of\sca!l:Y'/ "Ar,den, H.i ~ ).,.. . Note.s.::. NA~lE: Br ~A~ !?J'd A.:._~:J!r.a..d"_~~_I]'r,>~~g ADDRESS: _t4Ql..~.kileaLa.n.!'!.'A..t:clen H~HSr Mt'-!.5~LU:..1.61~. PHONE: 6~L::9~E?,..04&.~__,_.. .,(Il) J;;51-4a2:.:<:131) .....___ (W) 651",4e2-~.?58 J.W~, _...([.Mlli!) ./FAX,) e AD\'lSORY C():ll~IITTEES: (If you wish 10 b: considered for more than one committee. please order in number of prct'2re:lce,,l CommunicaTions Commime Operations & FinUDce C all! mill.! Park~, Trails & Recreation C(lmmir'e~ ....J. !'Janning Commhsioll Sl'f,CIFlC Il"TERESTS: (AS the Council prioritizes its 11M.!S, it may crCGte addirionaJ:ncw conunil1ccs or task forces from time to time, If you are intcrested in allY ofthc following- or if you share any other spcciflc areas or topics of here st. we wilt retain your application fur futurc openings in those area; as )~ew commit:ecl ~re creai~,d.) City hem; Ta;k fol'_c MaimCMI1Ce Facility Ta~k f~rce Wcbsite Ta~,I: Force DIller h~lerem: (WJ\lbued) WORK EXPlRJE::\CE: e 30_"y'e~,r.l! _a"..~ partner in M\lni.~.!J'!l,~ Con~\llting Enginee:.~f!g~_irm 13_.X~~~~__a.~ .president/owner.,,~f sports Arena consulting finn p~e2 .. "'~.... ..,"", MAR-19-02 TUE 15:eo ICE ~/~~/v~ ~~.v~ P.03 l'Qge :J/:J e CI\lC, PROfESSIONAL & COMMUII'ITr ACTJYlTIES: Served on A.H. Public Works Committee. past President of Consult. Engrs. Counc.1.L_o.f..MN ". Chnl.._. s.t. L,..P.aJI.LYQ..~.,T.e c h ...C.i.lliL,Eng.;:..,. _.T..e.9.Qn Qlggy_ Corom . WHY DO YOU W AM TO BE ON AN AD\lS0R Y CO'''lITTtE: Haye, s.oll\e...~,im",.. ~.ya.ilable, ci vie duty, inl::e!rest in our comm\m i t y . ..,..,.. ......... _"_m,.uu_..,_......u -. _. --.-..------.--- ....--.....-... . -....----.......-.- ..-...-.-..". _.._.~_._._.~......._-_._.,......_.._._.._--...._---- WHAT SKILLS, STREl'iGTHS OR ABILITIES DO }'OU BELIEVE YOU WILL ADD TO TH E CO~ll\lI TnE: EXp, of working in various facite for several other Minnesota .c.olllm\,nJt.i ea...".v.alJI.~J'ngt rl.ee r i..n9.. ,S;er.!;,Hig~i:~..!,._L_i!..~~:fE_~~.9.,:!st i ng Certificate, Licensed P.E. in 33 states .~_.._..._..._----- .-.... "--~""""-"-'" ADDITIOl'i.4.L COM~lf/l;TS: Know Planning Commission'Chairman & Mayor personally from prev'io'iiswork'" .. -'-'_"'_'__.n" .........-..... ....-.-.......... .-..--.-- . ........... ..-.._. "_'_'___'''r'' .._._... _... u._.._..._.....__...._..._..__.._....._""_.....~_.. RETEREIliCES (Op:ional) .JIi.~a)~. ACct!:?Sj fI.1QJ),~ rlcas~ l'eIU\"71 th is fnrm, willt reSlJn1e, to: Cil~ Hall/A !tn; Cin' AdminillraWf (1)' of At~~n Hill!' 1245 West Higb\\'8j 96 Mden Hills, MN 55112-5794 Tcl:phonc: (65J) 634.5120. Fax: (651) 6H.5137 M'\:;~r.R$\~ HF.11.AV. [)\ 1 1'\ ~COMMjlTf.'.J\ PPr. IrA T. WPO e e e e Planning Commissioner Interview Questions: Brad Lemberg 1. Why are you interested in serving on the planning commission? 2. Please describe any experience you have with planning- related issues. 3. What experience do you have with "group decision-making"? 4. What do you see as the most important job of the Planning Commission? 5. In making decisions, how do you balance the interests of the city as a whole, and all of its residents, with the interests of the applicants? 6. Do you have any questions for us? e e e ~ ~~HILLS CITY APPLICATION FORM ADVISORY COMMITTEE, COMMISSION, TASK FORCE DATE: ~/~ 0 /.....-, How did you learn of vacancy? JJ '" iN.o: & '" C (" p-- / / ' NAME: ~ -<Z ^ !? .~ /' ~ /c ~J: ADDRESS: '-:.? =3 2.4' )_<:?f f' ,/3 h//Ph n q g Iv) Ard<,-'1 ;'////s;~n1-J PHONE: t? .b/-h.:3~-C6..57(H) ,(,~~/-?~.s- )/~) (W) ,;'';-/-7??--37t./ (FAX),fbezd;~ek.@ (E-Mail) rr e ;-711 ef-hah J;~.. GO r?I... ADVISORY COMMITTEES: (If you wish to be considered for more than one committee, please order in number of preference. ) Communications Committee Operations & Finance Committee Parks, Trails & Recreation Committee v/ Planning Commission SPECIFIC INTERESTS: (As the Council prioritizes its goals, it may create additional/new committees or task forces from time to time. If you are interested in any of the following or if you share any other specific areas or topics of interest, we will retain your application for future openings in those areas as new committees are created.) _ City Events Task Force _ Maintenance Facility Task Force Website Task Force Other Interests: (continued) WORK EXPERIENCE: /1 ,~<.< ('7, 1'77 y'/"I ;</ ' ' .< cP.t///r)hS (';--c/al ga>7I-'/~"'1 :29'y,cc:o-$,. d" / ',t-/(,/NJP'J C /J vnr-n of'..-cc/a/ /.p >? all Y a- /7 J yo ,gy: / tf' h tl' / vY7 ff -'? pc j7./ ,,~ ""h./, / CIVIC, PROFESSIONAL & COMMUNITY ACTIVITIES: / r ft/ S vf r {~'.r' r I Y;}-: P..i ole ]fF/'.j ~..J- jC.c / I ..-:C'. t ;, __' '" "", f ~ c:- '7 t' ~ ;,;. j- <.-",/,..-y< o - 1'( J',' ,[/ ,--r';;,{J VC'&-.'y' nrr7"~Pt/,- !7J.--e?yfr'Y' F/Jr;nep~,:>'I/~ -' c:::~ h?,r7>J;.-"_c:j-C~"'?;>/77 ,J;--c-( WHY DO YOU WANT TO BE ON AN ADVISORY COMMITTEE: J c:? 1'7' I r, f-t';- nf"cl I h t)-, e ,:7 r n J I' '" t , d -e {/ e/""'P00 ..-"h r oj /c,.., oJ v .,p -1 n L4.rC: .,p-J L-<-> I fA I;'" A cd e~ )/J'/~ . WHAT SKILLS, STRENGTHS OR ABILITIES DO YOU BELIEVE YOU WILL ADD TO THE COMMITTEE: .1 hal/of c;fr-":>:?2 c?r?a>)lfJt:4'/ a",d bu-'/"'....<:..!i r y""-' ct n a-<' '" ~ 1Pi-.-(- sKI//5 / ADDITIONAL COMMENTS: e REFERENCES (Optional) Name Address Phone Please return this form, with resume, to: City Hall/Attn: City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5794 Telephone: (651) 634-5120 - Fax: (651) 634-5137 M\US ERS\SH EllA IADMIN\COMMITTEIAPPLlCA T. WPD e e . e Planning Commissioner Interview Questions: Ken Bezdicek 1. Why are you interested in serving on the planning commission? 2. Please describe any experience you have with planning- related issues. 3. What experience do you have with "group decision-making.'? 4, What do you see as the most important job of the Planning Commission? 5. In making decisions, how do you balance the interests of the city as a whole, and all of its residents, with the interests of the applicants? 6, Do you have any questions for us? . e . e RESOLUTION NO. 02-17 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING PLANNING COMMISSION MEMBERS WHEREAS, there are currently three vacancies on the Planning Commission due to resignation; and WHEREAS, the City of Arden Hills is dependent upon and appreciative of citizen input through membership on various committees and commissions, and WHEREAS, the Planning Commission consists of members appointed by the Mayor with the approval of the majority of the City Council. NOW, THEREFORE, BE IT RESOLVED that the Mayor and the City Council do hereby approve the following appointments to the Planning Commission: 1, 2. 3. Adopted this 25th day of March 2002. Dennis Probst, Mayor Attest: Joe Lynch, City Administrator e e e ~ ~~HILLS . MEETING MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MONDAY, FEBRUARY 11, 2002, 7:30 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:32 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; City Attorney, Jerry Filla; City Planner, Aaron Parrish; Interim Public Works Director and Parks & Recreation Director, Thomas Moore; and Recording Secretary, Nancy Czajkowski. APPROVAL OF MEETING AGENDA Mr. Lynch requested Agenda Item 6, E be amended to be Agenda Item 6. A. Councilmember Rem recommended adjournment to a closed executive session to discuss a performance evaluation. MOTION: COWlcilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the February 11, 2002, regular City Council meeting, as amended. The motion carried unanimously (5-0). APPROVAL OF MINUTES A. January 22,2002 Worksesson COllilcilmember Larson recommended the following changes: 1. On the first page, in the first line, #01-32, should be inserted. 2. On page 2, in the eighth lines down, in the top paragraph, insert "with" after "deal". 3. On page 2, in the ninth line, in the top paragraph, delete "developed". ARDEN HILLS CITY COUNCIL MEETING MINUTES FEBRUARY 11, 2002 4. 2 e On page 3, in the third line from the top, deletc one "American Tower". 5. On page 3, under 2002 Fee Schedule, replace "Larson asked" with "Grant asked". Mayor Probst requested the following change: on page 4, in the first paragraph under Council Comments, replace "Keller" with "Kelliher". Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the Jmmary 22,2002 Worksession minutes as corrected above. The motion carried llilanimously (5-0). MOTION: A. B. C. D. E. F, G. CONSENT CALENDAR Claims and Payroll North Metro I-35W Comdor Coalition Agreement Appointments Joint Public Works Facility Study Group Digital Cmnera purchase Contribution Agreement Cities of Arden Hills, North Oaks and Shoreview, Lake Johanna fire Department Ordinance #337, Resolution #02-12, Resolution #02-13, Amending Arden Hills Municipal Code regarding city Council salaries and meeting time SHE Scope of Services amendment e Councilmember Larson requested the title of Resolution #02-12 be mnended to read "A Resolution Detemlining The Timing of Salary Payment For the Mayor and the City Council". COWlcilmember Rem stated Agenda Item D is also on the agenda for discussion at the worksession, Mr. Lynch noted staff made a decision to bring the matter forward at this time. He added some other expenditures were not as large as they were estimated to be. He stated this provided an opportunity to bring this purchase forward. He noted the current digital camera is not compatible and up to date. He added the matter could be discussed at the worksession. Councilmember Aplikowski stated staff should go forward on what they have selected. She noted they should buy good quality because it benefits the City in the end. COllilcilmember Rem moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar, as amended in Agenda Item F., and authorize execution of all necessary documents contained therein. The motion camed unanimously (5-0). MOTION: PUBLIC COMMENTS e Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. , e . . ARDEN HILLS CITY COUNCIL MEETING MINUTES FEBRUARY 11,2002 ~ ~v..~V: o ~ No public comments were made. UNFINISHED AND NEW BUSINESS A. NSYA Big Ten Supper Club Mr. Post explained his memo to Mr. Lynch included in the Council packet. He noted the organization has met the trade and spending requirements with ease, He added staff recommends approval. Mr. Maddsen complimented the City Council on its new chambers. He stated he was happy to be back and looked forward to making and distributing money in the Arden Hill's community. MOTION: Councihnember Grant moved and Councilmember seconded a motion to approve Resolution No. 02-11, Resolution Approving North Suburban Youth Foundation Charitable Gambling Premises Permit Renewal Application at the Big Ten Supper Club as recommended by Staff. The motion carried unanimously (5- 0), B. Xcel Energy Utility Line Construction Mr. Lynch explained his February 17,2002 memorandum regarding construction of utility lines on the west side of Lexington Avenue. He noted the three options as proposed by staff. Mr. John Wertish stated he was the Community Relations Manager for Xcel out of the White Bear Lake Avenue office. He noted he was there to answer questions. He added the original $400,000 estimate to place the wires undergrollild does not include removing the existing over ground service. He stated there were also carrying costs. He noted the surcharge tariff was approved in concept. He added Xcel is going through a compliance filing, He stated there are things in the original tariff the Commission wanted clarified or changed, He noted the basic structure had been approved, He added there are different thresholds on how Xcel is allowed to collect this money to try to protect the ratepayer from large increases. He stated there are built in mechanisms to keep the rates low. Mr. Lynch asked for clarification on the lines to be installed. Mr. Wertish responded our system is integrated and redundant by design. He stated it would be tied in to existing infrastructure that services Arden Hills. He noted it would provide back up service for Arden Hills. He added the system is not llilique to one city, but is all tied together. Mayor Probst asked for clarification, Mr. Wertish responded this effort started three years ago. He stated Xcel backed off and did some reconfiguration. He noted it is critical to have the line in before the cooling season arrives. He added they have looked at several scenarios. He stated this was the project of choice. ~ ~~~~ Mayor Probst stated he had hoped from the last encounter that Xcel would have recognized the sensitivity of the Arden Hills community to overhead lines. He noted the removal would be paid for by the residents of Arden Hills when the line services Shoreview. He added the line goes llilderground when goes into Shoreview. ARDEN, HILLS CITY COUNCIL MEETING MINUTES FEBRUARY 11, 2002 4 e Mr. Wertish stated express feeder lines are a different scenario. He noted Xcel did not decide against overhead lines at Lexington. He added that position was adopted by the Public Utility Commission. Mayor Probst stated Xcel is required to follow the requirements of the commWlity it operates in. He noted the City has the legal right to control its right of way. Mr. Wertish stated the project was approved by the County. He noted Xcel has COllilty permits. He added Xcel's legal staff has determined a city permit is not required, He stated the County has jurisdiction. He noted not that Xcel should not work with the City. Mr. Parrish stated he spoke to a County Specialist. He noted one component of the permit is to obtain any permits of the municipality. He added Ramsey COllilty does not do any follow up on that point. Mr. Filla stated that since 1971 the City of Arden Halls has had regnlations to require llilderground utility lines. He noted most deal with new development requiring the developer to e place lines underground. He added the utility regulations in 1971 talked about the existing distribution lines and the process. He stated the City would need to get together with the energy company and discuss how the underground line was to be paid for. He noted nothing requires the utility company automatically to pay for it. He added that since 1971 Minnesota courts have found that cities have the authority to require underground lines, but that utility companies have the right to be reimbursed for that cost. He stated one way is to require a surcharge. He noted that in this case the City did not have the choice to decide whether it wanted to llildergrollild the line and decide the costs. He added he thought Xcel should have gone through the City's permitting process, He stated the Public Utility Commission has taken the position that the incremental cost be absorbed by the mWlicipality. Councilmember Larson asked how Xcel decided to put part of the line underground, Mr. Wertish responded there is no other option in the right-of-way. He stated there is an existing overhead line. He noted there is not enough room to put the line in the right-a-way and keep Xcel's clearance, He added since it is the only option the line must go undergrollild at Xcel's cost. Councilmember Larson stated that is more expensive than running an underground line in the Arsenal property where there is no development. Mr. Wertish agreed. Councilmember Larson stated he was told there is a real need to anticipate a significant load this . summer to provide redundancy so customers north of Arden Hills have reliable power. Mr. Wertish concurred, e e e ARDEN HILLS CITY COUNCIL MEETING MINUTES FEBRUARY 11, 2002 5 ,~\ ~v..~~ Councilmember Larson stated the Commerce Department told him that a 35.5 and 65 KV line could be a distribution line. He noted there is a seven-point test. Mr. Wertish responded Xcel uses a 34.5 as a distribution line. Councilmember Larson stated it is not clear to him that this cost would fall to the residents of Arden Hills since there is not a direct gain to having that line installed. He noted if this is a transmission line, then the issue of who pays is a more complicated question. He added he does not feel he could support any option, but to require Xcel to place the line underground line. He stated that given the way this has llilfolded in that the City was not given the opportllility to discuss the project ahead of time, he is concerned. He questioned why the City should have to pay for removal of the current line when they were given no input on the project. He noted he is sorry that work has gone into line, but is not sure that this should become the City's responsibility. COW1cilmember Aplikowski stated shc does not understand why part of this line is to be placed undergrollild and some of it above ground. She noted she did not llilderstand why Arden Hills must pay for this line, but Shoreview does not nced to make any payment at all. She added she knows the electric lines benefit of alL Mr. Wertish responded he empathized with the comment that this line did not benefit Arden Hills, He stated the electricity for Arden Hills passes through other communities and Arden Hills does not pay for changes in those lines. He noted the system is integrated. He added that if there is strong winds or a storm, they could shift the load and serve the parts that are out because lines are out. He stated the system is built to be redundant. He noted there is no room in the right of way and putting the lines above ground has a much lower cost. He added Xcel must keep costs down as much as possible to protect the overall rate payers. He stated the requester of underground lines should pay for it when it is done as an aesthetic improvement only. He noted this concept has been supported for years, Mayor Probst stated there is a set of lines on the east side now, He noted Xcel is choosing to run the lines above ground of the west side, which is in Arden Hills. Mr. Wertish responded they do not want to have two feeders on the same pole. Mayor Probst stated they might be at risk from a car, but the weather would be the same on both sides ofthe street. Councilmember Grant stated this is a major grid and a transmission feeder. He asked ifthere were some point above which Xcel does not transmit the cost back to a city, Mr. Lynch asked at what KV rate does the cost not come back to a city. Mr. Wertish responded that if the cost to put the line in is for the public good, it is spread out. He stated the general rate base picks up that cost. Mr. Lynch asked at what load does Xcel tap into the local community for contribution. Mr. Wertish responded 34.5 is the highest distribution voltage. He stated voltage is like pressure. He noted the more robust it is the more efficient it is. ARDEN HILLS CITY COUNCIL MEETING MINUTES FEBRUARY 11, 2002 6 "v.~~ Councilmember Grant stated that if it is a local street the underground cost is picked up by the local community. He asked a what point does Xcel not assess the cost back as it progresses to the high lines. e Mr. Filla stated a city's request for an underground line triggers the discussion on how to pay for it. He noted the city would just pay the incremental cost of putting the line underground. He added if other issues make underground the only option for Xcel the cost becomes part of the rate structure, Mayor Probst asked if there were situations with distribution lines that go underground and no one pays an additional charge. Mr. Wertish responded yes and no, He stated Xcel's practice in new residential areas is to put the lines underground. He noted there is a lot revenue generated by Wispark to offset the charges, He added the developer wants to develop 100 lots so he has to pay for it. He stated everyiliing is cost justified. COllilcilmember Aplikowski asked why Wispark is not picking up the extra cost for these lines since it need them. Mr. Wertish responded Arden Hills has requested the line to be undergrollild. Councilmember Aplikowski stated the Wispark development triggered the need for this line. She asked if this line would benefit any new development in Arden Hills. Mr. Wertish responded that for additional development they would need additional feeders from Substation 10. He stated this line benefits Arden Hill because the system is tied together, e Mr. Lynch stated currently underground line YWllling in Hamlin Avenue in the TCAAP property. He noted Mr. Wertish had claimed earlier Xcel would have to replace that line in the next five years. He asked who would pay for that cost. Mr. Wertish responded general rate payers everywhere would pick that cost up. He stated if they have to upgrade or reconstruct a line, that is a cost of doing business. Mr. Lynch asked for clarification. Mr. Wertish responded it costs more to go underground. He stated they are obligated by the commission and the ratepayers to use the most cost efficient way to construct a line. He noted south of Highway 96 they have no options. Mr. Lynch asked whether it would be possible to upgrade the line through Hamline Avenue to meet these needs. Mr. Wertish responded no. He stated they needed another circuit. Councilmember Larson stated one conceivable option would have been to move up replacement of that line rather than build this line. Mr. Wertish responded the incremental increase is not enough. He stated they needed another circuit. He noted that with an upgrade of the Hamline A venue line the incremental gain is minimal. Councilmember Larson stated a double circuit could have been placed on metal poles, He noted it would not have cost more than what Xcel is doing. Mr. Wertish respondcd operations did not . want to put both lines on the same pole. . . e ~, ~,~..:~v.. Councilmember Larson asked if they could not do other things to allow a double circuit. He stated they could have put up a bigger pole to be more resistant to damage. Mr. Wertish responded this was the most practical way to get the job done. ARDEN HILLS CITY COUNCIL MEETING MINUTES FEBRUARY 11, 2002 7 Councilmember Larson stated it does not address the needs of this community. He noted that property will remain park land. Mr. Wertish responded he understood, Mayor Probst stated he did not think Mr. Wertish did understand. Mr. Wertish responded they worked willi the COllilty. Mayor Probst stated Mr. Wertish should not take his comments personally, but he thinks it is llilconscionable that the City was not contacted. He noted it was unconscionable that other options were not explored. He added they should have considered additional services on the west side rather than having lines on both sides of that property. He stated he is mystified why the Wispark development is not part of this discussion when the additional load is caused by it. Mr. Wertish responded Xcel is not charging anybody. He stated Arden Hills is requesting the llildergrolli1d lines. Councilmember Grant stated this line serves Wispark. He noted it is a new development and has no charge for underground service. He added that COllilty Road F the lines are lli1derground at no charge. He stated this section is overhead with no other options considered, He noted it is frustrating to them, since they are left to pay the bill. He added Xcel needs the capacity and the redundancy. He stated Xcel should have approached Arden Hills just as the COllilty indicates in its permit process, Mr. Wertish responded they were not told of this new requirement when they received their permits. He stated some things fell through the cracks. He noted he is sorry the City feels this line would just benefit Wispark. He added it benefits Arden Hills too since the system is integrated, Councilmember Grant stated that the best practice for the future is to notify tile city involved as the normal course of action. Councilmember Aplikowski asked how big an issue this $450,000 cost is, She stated they did not notice these lines going up lliltil some one call the city. She questioned how important it is for the city to have that stretch ofline llilderground. Mayor Probst stated the PUC regulations are not in place. He noted there were other ways of solving this problem. He added there are many ways to protect those poles on the other side of the street. He stated they have not noticed the lines because Xcel has been building north to south. He noted there are not a lot ofresidents there to notice. Mr. Lynch stated that by ordinance the city policy is that the lines should go under grollild. Councilmember Aplikowski stated if the City requests it have to pay for it. She noted money is the bottom line. She added she knows the permit policy was not followed. She added they are going to spend money either way. She stated the issue is what is the best use of the residents money, ARDEN HILLS CITY COUNCIL MEETING MINUTES FEBRUARY 11,2002 8 e Councilmember Rem stated that whatever the process, right now they are talking about money the residents would have to pay to go underground. She noted they have situations where they deal with COllilty right of ways. She added whatever they do is going to cost them money in some form or fashion. She stated she has a hard time feeling they should put this on the backs of the Arden Hills' residents. Mayor Probst stated he was concerned about this on several levels. He noted that first this is the wrong way to solve problems. He added the City was not involved in the discussion. He stated this is a bullying technique. He noted it is wrong for Xcel or others to come in without discussing and say it has already been done, He directed staff to investigate what options they have to pursuing this by either legal action or letters. He stated he was not sure what the next step would be. Councilmember Larson stated he did not want the City to pick up the cost. He noted he is not convinced at this point that that is a foregone conclusion. He added when he had talked to a person at the Commerce Department, the contact did not get feel it would necessarily be the City's cost. He stated the contact had indicated that this size line could be in either category. He noted it was a seven-part test. He added the decision tonight is whether they want the line to continue until they know what is at risk. He stated it would give the City Attorney more time to look into these issues. He noted they have 38 poles. e Mr. Filla stated the City could ask Xcel to stop, but it probably would not comply. He noted there is no great likelihood of injllilctive relief. He added they would have to prove the likelihood of Xcel prevailing is good, He stated the major problem is the overhead cost versus the requested underground cost. He noted another major problem would be Xcel would argue it is a county road and not a city road. He added it would be different if this was happening in a local city street. He stated this discussion is almost after the fact instead of before the fact. He noted the city has not had the chance to negotiate anything other than this option. Councilmember Grant stated he was not interested in assessing the city or the ratepayers $450,000. He asked what the cost would be to remove what had already been put in. Mr. Wertish responded he would not take long to remove the line, He stated there would be some salvage. COllilcilmember Larson stated the issue is whether they needed to come before the City as well as the County to put the line in. Mr. Filla stated the language is not as clear as that for a city street. He noted he did not know the case law on this issue. He added that if they had no obligation to come before the City, then the underground issue should be approached purely as matter of community relations. He stated Xcel has admitted that part had been blown. Councilmember Rem stated the City needs a better sense of its rights in the county right of way. e She noted that if the COllilty prevails, then there is not a lot to discuss. e . . ARDEN HILLS CITY COUNCIL MEETING MINUTES FEBRUARY I I, 2002 9 ~v...~~\ Mr. Filla stated he could have all answer soon, but not beforc the meeting is over. He notcd that the issue is whether or the City would requcst Xcel to stop, He added his expectation that Xcel is not going to stop. Councilmember Larson stated the staff memo asks the City Council to choose one of three options. He noted the best thing would be to table the matter until the next meeting and ask the City Attorney to look into it further. He added the COWlcil should ask Xcel not to go forward lliltil the City can respond. He stated he llilderstands that Xcel might not stop, He noted it is a small request to stop the process for one or two weeks, He added Xcel has not been a good neighbor to this point. Mayor Probst asked if the staff or City Attorney should send a letter to Xcel with such a request. Councilmember Larson responded in the affirmative. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to table further action on options that staff put forward lliltil determination by the City of Attorney of the City's jurisdiction and to request Xcel not proceed until the City has time to make such a determination, The motion carried unanimously (4-1 Aplikowski). c. Park Warming House Replacement Mr. Lynch explained that during the 2002 budget discussion the Park Recreation and Trails Committee recommend replacement of two warming houses. He stated the Committee has changed its recommendation. He noted the Committee would prioritize other capital improvements over other things in the Comprehensive Park Plan, Councilmember Larson stated the current recommendation ofthe Park Recreation and Trails Committee is to replace the two warming houses in 2005 and 2006. He noted that this year the Committee recommends no capital improvements until the plan is completed. D. Tony Schmidt Underpass Funding Councilmember Rem asked about the Tony Schmidt underpass. Mr. Moore responded the Parks Recreation and Trails Committee voted to spend up to $50,000 from the park fund for funding the Tony Schmidt underpass. Councilmember Aplikowski stated since there would be a delay in the replacement, she would like the Committee to look at the design, She noted the Committee should discuss if the parks should have the same design or a design unique to each park. Mr. Moore stated the Committee liked the style of Tony Schmidt Park. He noted one option would be to match the Tony Schmidt Park style in all building structures in this park. Councilmember Larson asked whether the City wanted to make some financial commitment to the underpass project. He stated that proposal is number I on the County Park recommendation. He noted the recommended commitment of$50,000, He added he was not sure the City had to ARDEN HILLS CITY COUNCIL MEETING MIl\TUTES FEBRUARY 11,2002 ~ ~'~.:~~ approve that amount. He stated a lesscr amount could still indicate the City's willingness to help with the project. He noted some of it could come from Park Funds, He added Mr. Post has mentioned another possible source. 10 e Mr. Post stated the City has received $16,000 as unanticipated revenue from St. Mary's for park use. Councilmember Larson stated it was hard to know if the COllilty would proceed without a commitment since it is number one on the priority list. He noted the total cost is $321,000. He added this underpass is an essential part ofthe City's trail system. He stated the rail road tracks are significant. He noted it is a safety issue. Mayor Probst stated he supported participation, He noted the issue is the appropriate amount for the City's participation. Councilmember Grant stated he was not sure he could support anything more than a minimal amount of support. Mayor Probst stated ten percent would be $32,500. He noted it would be a logical amount. He added he did not know if the County had requested additional grant money. Councilmember Aplikowski stated the recommended contribution is $16,000. She noted doubling that number would be about the same amount suggested by Mayor Probst. e COllilcilmember Larson stated he was comfortable with amount. He noted ifit was not enough the County would notify them. Mr. Lynch asked for direction for staff on what Park Fllilds should be utilized for since there are limited dollars. Mayor Probst responded that historically the Park Fund was utilized for new capital projects. He stated there might be some gray areas concerning rebuilding new structures. Councilmember Grant stated the City Council has not received the park plan yet. He noted he would like to see a copy of the latest draft presented at a work session. He added he would like to see the entire framework to see how projects fit into the overall plan. He stated the Park, Trails, and Recreation Committee has done a lot of work. He noted he would like to be respect that work. MOTION: COllilcilmember Aplikowski moved and Councilmember Larson seconded a motion to approve support for the Tony Schmidt Underpass Project, to fund $32,000 for the project in the belief it would further the project, and to utilize the $16,000 from St. Mary's to fund halfofthis commitment. The motion carried unanimously (5-0). . t ARDEN HILLS CITY COUNCIL MEETING MINUTES FEBRUARY 11,2002 11 e E. Planning Commission, PTRC, Appointments, Chair, Members Mayor Probst explained the bench handout on chair appointments for the Plarming Commission and the Parks, Trails, and Recreation Committee. Councilmember Rem suggested a letter-notifying people appointed to committees. She stated the letter could list the telephone nllillber for the Chair and indicate the first meeting. She noted new appointments should not find out from the newsletter about the appointment. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to appoint Mr. David Sand, Chair of the Plarming Commission and Mr. Rich Straumann, Chair of the Parks, Trails, and Recreation Committee. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS A. TCAAP resolutions Mr. Lynch explained proposed resolutions in support of the TCAAP Reuse and Acquisition. e Councilmember Rem requested the following changes: 1. In the sixth WHEREAS paragraph, the map attached needs to be more detailed to be helpful to everyone. 2. In the seventh WHEREAS paragraph, the Vento Plan should be an attachment. 3. In the ninth WHEREAS paragraph, the National Guard should be mentioned by name. Councilmember Rem noted that the clean up activities would continue lliltil the property is suitable, but she wondered how that fits in the timeline being released. She added the City could request that the contract with Alliant Tech not be renewed as referenced in the Fourth provision. She stated however the Army could still renew the contract. She noted her assumption that the non-military group would receive this draft. Mayor Probst stated he welcomed the recommendations Councilmember Rem made to the proposed resolution, He explained his proposal for distribution and the timing of the process. He noted his meeting with Col. Lord of the National Guard last Friday. He added Col. Lord assured him that the National Guard would continue to work with the City and would support the City's proposal. He stated the City would receive everything not under guard license. He noted the first step would be to approve this resolution with the proposed amendments. e Councilmember Aplikowski asked if the timeline was practical. She questioned why it was so intense. Mayor Probst responded he thought it was achievable although incredibly ambitious. He stated there is some urgency due to the other requests that are appearing. He noted this needs to be the baseline for all judgments on the other requests. . ARDEN HILLS CITY COUNCIL MEETING MINUTES FEBRUARY 11, 2002 12 t e Councilmember Aplikowski stated she could see the value oflegislative action. She noted she is apprehensive about the decision of a development partnership Councilmember Larson asked for clarification on the acreage. Mayor Probst stated the Vento plan had 1100 acres for parks and open spaces and 800 to lOOO acres for development. He noted the National Guard's current proposal would only leave 500 acres outside of its control. Councilmember Larson asked if the City is giving up too much by agreeing to the land the National Guard has left. He questioned whether they should use the figure suggested by the Vento Plan. He stated it appeared the city is ceding that land to the National Guard. Mayor Probst stated that from the discussions and correspondences he felt any change would unravel what they are trying to accomplish. He noted they could continue to work with the National Guard to seek other parts of the property to seek other parts we think are important. Councilmember Larson stated the language has a range from 500 to 800 acres. He noted he would prefer to see just the higher figure. Mayor Probst stated they could easily remove the nwnber and just indicate the remaining land. He noted Representative McCullum wanted almost a legal description. Councilmember Larson agreed to deleting the nwnber. e COllilcilmember Rem stated they should phrase it as much as possible to work with the National Guard. She noted the National Guard is key to the City obtaining approval. She added that perhaps they should mention the DNR, Councilmember Grant asked if the school district should be added as a part. Mayor Probst responded he was not sure of the school district's interest. Councilmember Larson stated he is prepared to support the two resolutions, He noted the Council has made a nwnber of changes. He asked whether the Council could vote on them with the understanding someone would fax the Councihnembers the revised Resolution. He stated then the Councilmembers could indicate their approval and fax a copy back to staff. Mr. Lynch stated he would prefer to use email. COllilcilmember Larson concurred. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Resolutions for Support For The Reuse ofTCAAP Property and Support For TCAAP Reuse and Acquisition, subject to changes by staff in light of the discussion, and provided staff transmit revised resolutions for approval by Councilmembers prior to distribution. The motion carried unanimously (5-0). e e e e ARDEN HILLS CITY COUNCIL MEETING Mll\TUTES FEBRUARY I I, 2002 13 Mr. Lynch stated that he would meet with representatives of Ramsey County tomorrow for the final selection of the architect for the Public Works facility. He noted the meeting would be held at City Hall. COUNCIL COMMENTS Councilmember Aplikowski stated she publicly congratulated the newest millionaire in Arden Hills. She noted she was sorry she missed out on tile patrol car. Councilmember Aplikowski asked if the City Council could review the job descriptions for the restructuring as soon as possible. COllilcilmember Aplikowski stated that concerning the Xcel matter she knows it is a matter of principal. She noted that in practicality the City must leave the lines above ground or pays the $450,000. She added that if they go to court it might meant $550,000. She stated that ifthere had to be a stretch of land with these lines, this would be her choice. She noted the bottom line is that to do anything else would cost the City a lot of money. Mayor Probst stated he is angered by the fact that this is the second time this had happened. He noted the last time Xcel did not come to the City the issue went away after a series of difficult meetings. He added it infuriated him that Xcel decided on a plan without even a discussion with the City. He stated Councilmember Larson mentioned options that may not have cost $450,000. He noted they may still end up with the plan that was presented today, but he is frustrated with Xcel's reliability. He added there are multiple outages in his neighborhood. He stated that in the past when there were issues, he could contact them and get straight answers. He noted he called them as the Mayor of the community and was given an address that did not exist as the place that Xcel employees were working. Councilmember Rem noted that the newsletter draft copy is due in on Wednesday of this week. She added this issue would feature the new city hall and the web site. Councilmember Rem stated Northwest Youth and Family services had its annual retreat for new board members. She noted they were able to cut $100,000 from the budget without cutting salaries or laying anyone off. She added contributions are down. Mayor Probst noted the status of Trinity Lutheran Church and its parking lot. He added the City should not deal with past practices, but should move forward. Councilmember Aplikowski concurred that it was important to go forward as quickly as possible or they would be landlocked, The other Councilmembers concurred. Mayor Probst directed staff to move forward on that basis. ARDEN HILLS CITY COUNCIL MEETING MINUTES FEBRUARY 11,2002 14 ~~~~'\ Mayor Probst stated staff had been following the County garbage hauling practices. He asked staff to find out whether the County could dictate number of haulers in a community, e Mayor Probst noted the number of Arden Hills residents that unitized the Resource Center this month. He added 19 residents were assisted and two residents are seeking construction consultation. Mayor Probst stated the mmual meeting of the St. Paul Chamber of Commerce would be held on February 26,2002. He noted he would not be able to attend. Mayor Probst adjourned the regular meeting to a closed session to discuss a performance evaluation at 9:48 p.m. Mayor Probst reconvened the regular meeting at _ p.m. ADJOURN MOTION: Councilmember moved and Councilmember seconded a motion to adjourn the meeting at 9:_ p,m. The motion carried unanimously (5-0), e Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, February 25,2002 at 7:30 p.m. at the Arden Hills Council chambers. EXECUTIVE SESSION City Council went into Executive Session at _ p.m. Council came out of Executive Session at _ p,m. There was no action taken or direction given by the City Council as a result of the Executive Session, ADJOURN Mayor Probst adjourned the Executive Session at _ p.m. e r e e e ~ ~~HILLS ~ ~v...~"t MEETING MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MONDAY, MARCH 11, 2002, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:23 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, and Gregg Larson Absent: COllilcilmember Lois Rem. Also present were City Administrator, Joe Lynch; City Accolliltant, Terrance Post; City Planner, Aaron Parrish; Interim Public Works Director and Parks & Recreation Director, Thomas Moore; and Recording Secretary, Kathleen Altman. ADOPT AGENDA MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the March 11, 2002, regular City Council meeting as presented. The motion carried llilanimously (4-0), APPROVAL OF MINUTES A, February 19, 2002 Worksession Meeting MOTION: Councihnember Aplikowski moved and Councilmember Grant seconded a motion to approve the February 19, 2002 Worksession Meeting as presented. The motion carried unanimously (4-0), CONSENT CALENDAR A. Claims and Payroll. B, Regular Full Time Employee Status Operations and Maintenance Superintendent Jim Perron MOTION: COllilcilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein, The motion carried llilanimously (4-0). 'I ARDEN HILLS CITY COUNCIL :MEETING MINUTES MARCH 1 I, 2002 2 PUBLIC COMMENTS e Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda, No public comments were made: UNFINISHED AND NEW BUSINESS A. PMP Discussion Mr. Lynch updated Council on the PMP Discussion. He indicated they did not at this time have a Plan B project. He asked ifCollilcil wffilted staffto look at a Plan B project now. Mayor Probst indicated he was comfortable with the path they were following. Councilmember Larson requested staff inform them of the assessment level on the last project the City embarked on. Mr. Post stated the project was in 1998, and he believed the reconstruction rate for Fairview Avenue and Edgewater was $41.00 per foot. He indicated he had looked at the cost increase and the costs appeared to be escalating at approx. 4% per year. He stated the estimate they had was within a $1.00 per foot of that rate. e Mr, Lynch stated there were no common areas in this project; they were all single-family homes. Councilmember Larson asked if there was any other work the engineers were proposing other than street reconstruction. Mr. Post replied one of the concerns was the uncertainty of the base ofthe roads needed to get to the cul-de-sacs. He indicated one of the fears was the destruction of the roads leading to the cul-de-sacs. He stated this was a deviation from what was originally proposed. Mr. Lynch stated he did not think there were any additional costs involved in this and ifthat did occur, they would need to come back to Council. Councilmember Larson asked if they were proposing to pull up the existing street and leave the existing curb and gutter. Mr. Post replied the engineer had not done any soil borings yet, but if the engineer found it was necessary to replace the curb and gutter, it would need to be done. Councilmember Larson stated if they were not going to tear up the curb and gutter, he believed this was a substantial increase in costs, Mayor Probst stated he hoped the estimate included the curb and gutter and that the engineer would not replace the curb and gutter if it was not absolutely necessary, Councilmember Larson requested if the engineer's estimate did have a replacement for curb and . gutter, and curb and gutter replacement was not necessary, the engineer's estimate would be brought down. e e e ARDEN HILLS CITY COUNCIL MEETING MINUTES MARCH 11, 2002 3 ,,~~~\ Councilmember Aplikowski stated she did not believe it was necessary for a Plan B and to proceed with this proj ect. Councilmember Grant requested staff prepare a five-year plan for road maintenance. Mayor Probst replied this had been previously requested of staff. B. Excel Utility Line Mr. Lynch updated COllilcil on a letter he sent to Xcel Energy regarding construction of overhead electrical lines in the future. Mayor Probst asked if Council wished to express their view in any stronger terms other than Mr. Lynch's March 4,2002 letter sent to Xce1. He asked COllilcil how they wished to proceed. Councilmember Grant indicated he was not sure of the chain of command ofXcel Energy, but believed the letter was sufficient. Mayor Probst indicated he was frustrated with the unwillingness ofXce1 Energy to give the City a contact person at the company. Councilmember Aplikowski stated she agreed with the premise, but she believed this was a sign of the times. She believed by having surrounding communities pay for what they wanted, Xce1 now took the position if the Cities want something, they would have to pay for it. She agreed with the letter and the Mayor's opinion, but believed this would probably occur again in the future. COllilcilmember Larson stated the letter was fine, but he did not believe the letter would be of any benefit or get Xcel Energy's attention. He stated he was not sure what leverage the City had to get Xcel's attention. He indicated he did not have a great deal of confidence this letter would result in any changes. Mayor Probst indicated at this time they would wait to see if they received a response from Xcel Energy. ADMINISTRATOR COMMENTS Mr. Lynch updated Council on a Legislative proposal limiting the City's ability to have input on the highway system. He suggested each Councilmember write a letter or, in the alternative, the Mayor write a letter. Councilmember Larson stated Council needed to be clear enough to staff so staff had good direction in preparing such a letter. He indicated he would prefer not having to write a letter. Councilmember Aplikowski stated if the Mayor was going to sign the letter, the Mayor should be the one to edit the letter. She requested the next time a letter goes out from the whole COllilcil, it have the signature of all Councilmembers. ~~~\ - Councilmember Larson stated he believed that something should be sent to retain some ability to ., influence the decisions of the people who were building highways through their community, 4 ARDEN HILLS CITY COUNCIL MEETING MINUTES MARCH 11,2002 Councilmember Grant asked if the League of Minnesota Cities were active on this front and asked if they were they opposing this Legislation. He stated if Council sent a letter, he wanted a copy sent to the League as well. Mayor Probst directed staff to draft a letter for his signature with a copy sent to the League of Minnesota Cities. Mr. Lynch stated he handed out the conclusion of the parks/trails study, He indicated this study would be reviewed by the PTRC this month and would be discussed at the March 18 worksession. Councilmember Larson requested the PTRC prepare a five-year projection. COllilcilmember Grant strongly encouraged the PTRC to prioritize items for the next five years, He indicated a year-to-year study did not make sense. Mayor Probst agreed with the request of COllilcilmembers Larson and Grant. COUNCIL COMMENTS e Councihnember Grant stated there was a Joint Maintenance Facility meeting on March 15, 2002. Mayor Probst and Mr. Lynch updated Council on the developments regarding the maintenance facility, Councilmember Larson requested the School District be informed of the same information that they had provided to the County. Councilmember Aplikowski requested the City not get so restrictive on their own space that a few years down the road, they are looking for more space. She requested they stay open minded on that and not be so concerned about what everything was costing. Councilmember Grant asked if Council wanted to give any direction or thoughts to the Task Force. Mayor Probst requested the Task Force takes a hard look at how the City does business. Councilmember Aplikowski indicated the City Hall dedication was going to be April 20, 2002. She stated they were planning on having a business luncheon the day before. She indicated the purpose of the business lllilcheon would be to thank the corporate sponsors, and she would have more information regarding this at the next meeting. e Councilmember Aplikowski stated the Day the Park was shaping up. She indicated there was now a co-chair for the event. She stated they did, however, need more money to make this event .. e e . ARDEN HILLS CITY COUNCIL MEETING MINUTES MARCH 11,2002 5 "v..~~\ happen. She indicated they were not going to get as much money fi'om the community as they had last ycar and she would come back with an update regarding the budget for this event at a future Council meeting. Councilmember Larson had no comments, Mayor Probst updated Council on the arsenal property. Mayor Probst asked if Council wanted to prioritize the worksession meeting scheduled for next week and asked Council to give staff direction. Mayor Probst indicated he offered the following three discussions scheduled for worksession be postponed: Business Subsidy Criteria discussion; 2001 Operative Surplus; and Cable TV Production discussion. Mayor Probst stated the applications for the Plmming Commission were now closed and next Monday night they would interview other applicants and identify the appointees. ADJOURN Mayor Probst adjourned the meeting at 8:25 p.m. Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, March 25,2002 at 7:00 p.m. at the Arden Hills Council chambers. EXECUTIVE SESSION City Council went into Executive Session at 8:25 p.m. COllilcil came out of Executive Session at 9: 11 p.m. There was no action taken or direction given by the City Council as a result of the Executive Session. ADJOURN Mayor Probst adjourned the Executive Session at 9: 13 p.m. . \ e e e ~ ~~HILLS ~ ~V:-.~~ MEETING MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING MONDAY, MARCH 11,2002,4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dermis Probst called to order the regular City COllilcil meeting at 4:57 p.m. Present: Mayor Dermis Probst, Councilmembers Beverly Aplikowski, David Grant, and Gregg Larson. Absent: Councilmember Lois Rem. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; City Plarmer, Aaron Parrish; and Interim Public Works Director and Parks & Recreation Director, Thomas Moore. ROTTLUND HOMES TCAPP PRESENTATION Mayor Probst noted the reason for the meeting and welcomed those present to hear the presentation by Rottlund Homes for TCAAP development. Michael Noonan of David Bernard Homes introduced himself and expressed appreciation for the opportunity to give the presentation, Todd Stutz of David Bernard Properties presented the background of David Bernard Properties which is a division of Rottlund Homes. Brian Fritz is the Development Manager for JPI, a multiple family unit developer. They are rental housing developers only. Mr. Fritz cited a specific example of their ability to be involved in multiple family development from Jefferson Estates at the conversion of the Lowry Air Force Base, John Mehrkens is with Presbyterian Homes Senior Housing Partners. They would be interested in the senior housing component of the proposed development. Murray Kornberg is with CSM Corporation, a St. Paul based development company for commercial property. Their primary product is single story commercial development as well as hospitality development (i,e., hotels and motels). Mr. Kornberg indicated that an example ofthe type of development would be the Fair Isaac facility in Arden Hills. ARDEN HILLS SPECIAL CITY COUNCIL MEETING MINUTES MARCH 11,2002 2 . I "",~~\ Kelly Doran with Robert Muir and Company, a Florida based commercial development company, noted that the Northtown Mall in Blaine was a Robert Muir development. Mr. Doran indicated that they have redevelopment experience. They worked with the City of Blaine and their Economic Development Authority on the Lexington 35W Villages of Blaine development. . Tom McGough, Jr., represented McGough Construction. Mr. McGough showed a presentation on projects they have done which included General Mills, HB Fuller, and Carlson Company buildings, Frank Ricks is with the Plmming and Architectural Firm of Looney, Ricks, and Kiss in the southern United States, Mr. Ricks indicated that his firm was the town designer for Celebration Florida, which is the plmmed community built by the Disney Corporation. After the presentation the COllilcil asked questions. Mayor Probst wondered if anyone has considered how to gain community involvement and acceptance of any proposed type of development. Mr. Ricks ofLRK responded that there are several options to gain commlli1ity involvement and acceptance including open forums, charettes, and neighborhood focus groups. Mayor Probst also asked about any experience the group may have had with being able to obtain the necessary property transfer from the federal government. The group indicated they have some experience working with developers after the local unit of government has obtained control of . the property. They have worked with redevelopment authorities as property became available after clean up was completed. Mayor Probst indicated the community is concerned about affordable housing, He asked how the group would meet affordable housing criteria that has been established. This is something that the City of Arden Hills wants to accomplish in the proposed TCAAP development. Mr. Stutz responded that they are prepared to deal with the affordability through Rottlund Homes or David Bernard Homes, IPI for multiple family housing and Presbyterian Homes for senior housing. The Mayor asked what kind of dedication the group had for providing financial resources and time commitment. Mr. Noonan indicated that the companies involved are prepared to make the necessary financial resources available. Mr. Noonan indicated the groups llilderstand that this change cannot happen in a short time frame. Councilmember Larson inquired if the group had any concept about minimums or maximums for uses in order to make the project economically feasible. Mr. Noonan indicated there was no minimum or maximWll in terms of amOlli1t of land uses to proceed with the project. He stated he did not believe that it was necessary to have a regional retail development on the property in order to make it economically feasible. He believed a town center concept or villages would be more appropriately sized. . 4 e e . ARDEN HILLS SPECIAL CITY COUNCIL MEETING MINUTES MARCH 11, 2002 3 ~\\.~~t Councilmember Grant asked about whether the group had determined whether there had to be a financial cngine to drive the rest of the development of the property. The group indicated that it is not an exclusive residential use development and that anyone of the initial uses could start the project. The group indicated there would need to be a commercial retail component of the project in order to assist with the financial costs involved. Councilmember Grant asked about the resources for the environmental clean up. Mr, Noonan indicated that the group has not retained a firm but would hire a group if they were selected as the developer. The group has relationships with several environmental firms. Councilmember Larson asked about the ability to assist the City in seeking release of the land from the federal government. Mr. Ricks indicated that they are very familiar with the process of dealing with the legislative issues identified. He cited an example of Baldwin Park Development. PLANNING COMMISSION CANDIDATE INTERVIEWS Mayor Probst recessed the special City Council meeting at 6: 11 p.m. and the Council adjowned to interview four Planning Commission candidates. 1. Jim Sommerfeld 2. Jim Borg 3. Megan Ricke 4. Cathy Smithknecht ADJOURN City COllilcil adjowned from the Planning Commission interviews at 7:20 p.rn, .- tit . tit .' CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAl'\1S REPORT TO BE APPROYED AT 03/26/02 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (03111/02) 20916 20917 20918 20919 20920 20921 20922 20923 20924 20925 20926 20927 03/11/02 03/11/02 03/11102 03/11/02 03/11/02 03/14/02 03/14/02 03/14/02 03/18/02 03/18/02 03/18/02 03/19/02 :;::A~@NT:> Affini Plus Federal Credit Union Aceware S stems, Inc. State of Minnesota Stanton Grou Verizon Wireless Lea e of MN Cities Xce1Ener Batteries Plus Nelson's Cheese Facto Lea ue of:MN Cities Ins Trust Dave Perkins Contractin ,Inc. leMA Retirement TrustA57 Subtotal - Paid Claims 4,650.56 564.13 1,141.52 533.00 186.10 40,00 951.20 72.38 97,04 21,706.00 20,368,00 2,39955 52,709.48 PAGE] OF 3 Second March Pa 011 2002 Annual Su ort A cement Centrex Phone Service Medical/Da care Reimbursement 03/01/02 Cellular Phone Service Safe & Loss Control Worksho -MO & SB Street Li htio Batteries for Civil Defense Council W orksession 3/18102 Worker's Com Premium 2002 Final Pa lent~Retaina e Release Second March Pa oll Note: Checks for unpaid claims totaling $88,980.28 were mailed on March 12,2002 after approval at the March 11,2002 Council Meeting. They were check numbers 20856 -20915. This sequence corresponds to unpaid temporary numbers TOI - T60. Check numbers 20854 - 20855 were used for alignment. Paid Claims From Above ~ 52,709.48 Add Unpaid Claims, Page 3 of 3 ~ 189.409.65 Total Accounts Payable Claims for Council Approval, 03/26/02- 242,119,13 .."d}'i......,.,"'f"y.hkJoI.im,;' CITY OF ARDEN HILLS ACCOIJNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 03/26/02 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER, : ':iEii#:p,:# ~::I:: :G*-~: D~tt T II > :Aj\~~uNf:E WIT > .>>: TI 03/26/02 Accurate Press, Inc. 138.45 Business Cards-Younv T2 03/26/02 Aramark Uniform Services 53,68 Ru,cService3llI & 3/18 T3 03/26/02 Berres Sandra 23,73 Mile~ Reimbursement T4 03/26/02 BPI of Minnesota, Inc. 187,21 Waste Removal-March T5 03/26/02 Case Credit Corporation 87.33 PaTt<i-Case 621 #20 T6 03/26/02 Continental Research Comoration 262,51 Cleaniti; SU;;;;iies-ShO;;- T7 03/26/02 Coroorate Exnress 1,100,98 Office S~ies/C~ P--;'::;-er T8 03/26/02 Dascom Systems Graun, Inc. 7,652.21 A V Contract-Sales Tax T9 03/26/02 Excmnlar International, Inc. 31.00 T estilH~ 2/07 TlO 03/26/02 Flexible Pine Tool Co. 122.45 Chain-Jetter #103 Tll 03/26/02 Frattallone's Hardware 72.86 March Purchases Tl2 03/26/02 General Repair Service 1,820,65 #11 Lift-Pum;:;-~ir Tl3 03126/02 Gooher State One-Call 4.65 Februan. Service TI4 03/26/02 Hannv Faces Entertainment 30,00 Easter BUllllv~Easter EQ:Q: Hunt TIS 03/26/02 ICI Dulux Paint Centers 83,01 White Paint-Parks T16 03/26/02 ISD 621-ComputerLeaming Center 70.00 Intro to Windows~~l T17 03/26/02 LU.O,E, Local 49 232.00 March P~ll Deductions TI8 03/26/02 Kinko's 625.31 Printin2:-Citv Code TI9 03/26/02 Larsen, Laura 83,28 OverPavment-14 1 1 Arden Place~Utilities T20 03/26/02 Met Council Environmental Services 38,986,90 Anril Sewer Chame T21 03/26/02 Metro Communications Services, Inc. 506.00 Install/Move (J 1 Phone Lines T22 03/26/02 Minnesota Mayors Association 20.00 Annual Membersh~Fee T23 03/26102 Minnesota Society of CPA's 115,00 Arumal Dues 2002 T24 03/26/02 Nordeen, Eric 6.57 Mile~ Reimbursement T25 03/26/02 North Metro I-35W Corridor Coalition 17.75 HRC Brochures T26 03/26/02 North Metro Insnections, Inc. 1,022.40 Februarv Electrical Insnections T27 03/26/02 Nosek Marv 120,00 March Newsletter Editinp" T28 03/26/02 Peterson, Pram & Bergman P.A. 5,667,52 Febru~ L~I Fees T29 03/26/02 Pitney Bowes 252,24 Post;;-e Meter RentJReset 04-07/02 T30 03/26/02 Post, Terrance 90,85 MileaO"e/Exnense Reimbursement II Total - Unpaid Claims - 59,486.54 II so.dyi""""'""payabl<l<l&;on.' . e e . e . e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 03/26102 COUNCIL MEETING PAGE30F3 UNPAID CLAIMS REGISTER: ..t..,riI)i#.I~"'.Mt~I.. :VE;~n)OR:' .. . ". <AMQ11N.'t':' ::::cOMM$NTS::". Tl1 03/26/02 Ramsev Countv 499.70 2002 Waste Management Fees Tl2 03/26/02 Ramsev County 480.92 TIF Admin Exp 2001 Tl3 03/26/02 Roseville, City of 125,968.71 4001 Water Purchase 90M Gal Tl4 03/26/02 Scherer Brothers Lumber Co. 121.63 ShelviuQ Material T35 03/26/02 Schwaab, Inc. 44.45 Return Address Staron T36 03/26/02 Short Elliott Hendrickson, Inc. 1,534.48 Local SWM Plan-January 2002 T37 03/26/02 Sionation Sion Graun, Inc. 616,86 Final Pavrnent-lnterior Signs-City Hall T38 03/26102 Sprint pes 67,68 Cellular Phone Service T39 03/26/02 Stanton GrallD 100,00 FSA Admin Fees-Februarv T40 03/26102 Tamet Stores 115.09 Storage Bins/Easter ElIlI Hunt Sunnlics T41 03/26/02 Tessman Seed Co. 31.61 Icemelt.Citv Hall T42 03/26/02 TimeSaver Off-Site Secretarial 170.63 Rec Sec-P&R-2/26/02 T43 03/26/02 U,S. Toy Company 171.35 Easter Egg Hunt Supplies Subtotal, Page 3 of 3 - J 29,923.11 Paoe 20f3 Brouoht Forward - 59,486.54 Total Unnaid Claims- 189.409.65 8ondy.l.cco....poyobl<lclll;msl G' '" ~ ~ ,., <:0 in ;<; <:0 ~ '" Eo- -<: ~ '" ~ u '" :t: U ....l ....l o~ ~;:j ~~ ~a =.s u,., p::~ -<,., ~N <:0 Q >: z:;; o :l u ~ ~e ifl ....l ....l .... = Z '" @ -< "" o ... f-< .... U :'~ 0 0 ~ ~ 0 ~ ~ i:l '" 0 ~ 0; ~ Qo .~; ~ ~ N" :/1:0" .~. :.., G ~ ~ :~. ~ 0 ~ 0 N ~ ,,; ~ ~ O. ~ ~ ~ .OC ~ OC V, ~: -!*I: 00000 00000 66 ci 0 ci - ~ ~ 0 '" N N " ~ 0 ~ '" ~ '" 0; '" Q N ~ Qo " ;l; 00 ~ ~ d 00 "" ~' <> - ~ ~ . 0 ,9 E""- o "' i!! , "5 '" " q " '" :1;.;.' Q 0 " .:1 " " '" " ;:; '" " '" "' :i i': '0 ." " ~ t '0 ;;; "- 0 0 " ;;; ~ '" ... "' . " C -< :~ .. "- " ::< ~ 15 " 0 , .p f-o Z '" 0: S! ~~go~g:.~. ~'-CSoCMS':~ ~ ::4 .0 :0 .ci E '0; '" '6 " u'2 o " ]"E g "0 2.. ~ ~ ~ .E ~ ~ 8 '" ~ ;J ~ 0\ 8.J fr;:> p"<t" Cl "0 'Ef-;..l~<~2 \.C 0 ~ ~ < 2 .s g; ~ ~ ITIITIJ :.io,.. 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" 0 ~ . 0 ~ < ~ ~ '" ! .. . ~ ~ g ~ ;- ~ .?o . ] " 05 ~ ~ E: , 0 ] ~ ~ . ~ 1; ~ '" ~ 0 " " z e -- II tilt ~ ~~HILLS CITY OF ARDEN HILLS MEMORANDUM DATE: March 20, 2002 TO: Mayor and City Council Joe Lynch, City Administrator Aaron Parrish, City Planner ;1 P FROM: SUBJECT: Case #02-02, Setback Variance Mindy Schulke, 3159 Shorewood Drive Request The applicant is requesting a variance from the front yard setback requirement in the R-1 Zoning District to facilitate the expansion oftheir existing deck. The applicant is requesting a 33 foot front yard setback where a 37 foot setback is required. The typical R-1 setback is 40 feet, but decks and related permitted encroachments may encroach into any setback by 3 feet. Deadline for Aqency Actions The City of Arden Hills received the completed application for this request on February 26, 2002. Pursuant to Minnesota State Statute, the City must act on this request by April 23, 2002 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may with the petitioners consent, extend the review period beyond 120 days. Options 1. 2. 3, Recommend approval as submitted. Recommend approval with conditions, Recommend denial with reasons for denial. If the City denies the petitioners request, "".it must state in writing the reasons for the denial at the time that it denies the request." Table for additional information. 4, tit tit II Memo to Mayor and City Council Planning Case #02-02 Page 2 of2 Planninq Commission Recommendation In Planning Case 02-02, the Planning Commission recommends approval of a reduced front-yard setback of 33 feet, where 37 feet is required, finding: 1. The circumstances for which the variance is requested are unique to the property. 2. Granting the variance would be in keeping with the spirit and intent of the City's Zoning Code. 3. The hardship was not created by the property owner. 4. Granting the variance will not alter the essential character of the neighborhood. Attachments 1. 2. February 27,2002 Memo to Planning Commission Planning Commission Meeting Minute Excerpt It It tit ~ ~~ILLS CITY OF ARDEN HILLS MEMORANDUM DATE: February 27,2002 TO: Planning Commission Aaron Parrish, City Planner fi P FROM: SUBJECT: Case #02-02, Setback Variance Mindy Schulke, 3159 Shorewood Drive Request The applicant is requesting a variance from the front yard setback requirement in the R-1 Zoning District to facilitate the expansion of their existing deck. The applicant is requesting a 33 foot front yard setback where a 37 foot setback is required. The typical R-1 setback is 40 feet, but decks and related permitted encroachments may encroach into any setback by 3 feet. BackQround Surrounding Area Direction Future Land Use Plan Zoning Existina Land Use North Institutional R-2 Multiple Family Residential East Low Density Residential R-1 Residential South Low Density Residential R-1 Residential West Institutional R-2 Multiole Familv Residential Site Data Future Land Use Plan: Low Density Residential Existina Land Use: Sinale Familv Detached Residential Zoning: R-1 Single Familv Residential Size: 12,207 square feet -. -. - Memo to Plmming Commission Planning Case #02-02 Page 2 of 4 II Topography: LRelatively Flat ~I Variance Criteria The applicant is seeking to replace and slightly expand the existing deck on their property. The existing deck is currently 35 feet from the property line. In short, the applicant has indicated that the variance is necessary for the following reasons: . The improvement will represent and enhancement to the neighborhood through good architectural design. . The deck is approximately 40 years old and should be repaired or safety reasons. A. State Requirements Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), defines "undue hardship" as: "... means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstances unique to the property not created by the landowner, and the variance, if granted. will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use of the property exists under the terms of the ordinance...." B. City Requirements Section VIII, 0, 4, c and d, of the City's Zoning Ordinance state that, "Adherence to the provisions of this ordinance is required, except for special cases which arise because of the configuration of a particular parcel. The condition shall not have been created by the landowner. A variance or variances of a side of a lot, the shape of the lot or the unusual terrain prohibit reasonable development equivalent to that which would be permitted without variance on a similar size lot located in the same district, but which lot has no unusual configuration. Economic conditions alone shall not be grounds for a variance. In no case shall the granting of a variance impair the health, safety, comfort and general welfare of the public, nor will it be contrary to the intent and purpose of the Comprehensive Plan, the official map or this or any other ordinance of the City". Variance FindinQs In orderto grant a variance, the following criteria must be addressed as defined by the City and the State. For this application for a variance, staff can make the following findings: 1. Whether the circumstances for which the variance is requested are unique to the property. - -. - Memo to Planning Commission Planning Case #02-02 Page 3 of 4 Given that most of the homes in the area were constructed utilizing different development guidelines, many homes in the neighborhood are effectivelY precluded from making even minor expansions / replacements to the front of their homes without a variance since a majority have a front setback of less than 40 feet. 2. Whether granting the variance would be in keeping with the spirit and intent of the City's Zoning Code. The variance would be keeping with the spirit and intent ofthe zoning code. More specifically, granting the requested variance would "promote the character of and preserve and enhance the properties and areas within the city. . . ." 3. Whether the property in question can be put to a reasonable use without granting of a variance. With our without a deck, the property can be put to use as a single family home. However, as stated previously, given that most of the homes in the area were constructed utilizing different development guidelines, many homes in the neighborhood are effectively precluded from making even minor expansions / replacements to the front of their homes without a variance since a majority have a front setback of less than 40 feet. 4. Whether the hardship was created by the property owner. The hardship was not created by the property owner. The deck has been in place since the house was constructed. 5. Whether granting the variance will alter the essential character of the neighborhood. This will not alter the essential character of the neighborhood. As the applicant indicates, other homes in the area have decks in the front of their homes. Deadline for AQencv Actions The City of Arden Hills received the completed application forthis request on February 26, 2002. Pursuant to Minnesota State Statute, the City must act on this request by April 23, 2002 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may with the petitioners consent, extend the review period beyond 120 days. Options .. Memo to Planning Commission Plmming Case #02-02 Page 4 of 4 1. Recommend approval as submitted. 2, Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time that it denies the request." 4. Table for additional information. Recommendation In Planning Case 02-02, staff would recommend approval of a reduced front-yard setback of 33 feet, where 37 feet is required, be approved finding: 1. 2. 3. ... 4. 5. The circumstances for which the variance is requested are unique to the property. Granting the variance would be in keeping with the spirit and intent of the City's Zoning Code. The property in question cannot be put to a reasonable use without granting of a variance. The hardship was not created by the property owner. Granting the variance will not alter the essential character of the neighborhood. Attachments 1. Location Map 2. Applicant's Statement 3. Pictures of property 4. Site Plan 5. Survey -. ( :;- \~.':::<" . . . .<~;> ~ " <:'. .;::::/ ~~ -~-_/ o ~~ / ~... f/ '\~....._,.f "-: / "./" ~ <lJ <ll Ll.. 0 <lJ 0 C: CO ~ (f) - 0 ~ 0 z OJ 0 ::2: 0 <ll '<t ~ 0 z .~ ) tl cO D Lf \ I. DO ... 1\ I ..ef0 D ~~&J:J J0..~.~~I~ . !f; I I I!!f& 0 I\~ .{;>'iD ~ ! I o o '<t ~tr;j~1 ~~.;L:::~:iWti ,.,f~: ..,n ,..., Ii] EJ Cl '" "-" [] Ld I'J !'l ~ " CJ o~l'l. C' t>o .l!!!Ila IIiJ it5 ~A7 !PEl ~ Q ~~ !J I!'I c: 0 ~ ,,- c... +-1(0 ~~ Z \/1 ~ 0 ~ -J Gl C'l > CjI Gl 'C NgCl ~ .~ '8 1/1 III 0 III > ~ U.II: e en U 0 .5 ca J: c:.Dln c: -; Gl .!!lnlll A. ~ tit tit .. ... Mindy J. Schulke David J. Natale Jr. 3159 Shorewood Drive Arden Hills, MN 55112 ------'i"--Feerl:Jal'y-c2002u- Re: Variance Application Dear Sir/Madam: Please accept our application for a variance from the City's zoning ordinance for an accessory to our residence at 3159 Shorewood Drive. Approval of this variance would allow us to replace the existing deck on the front (East side) of our house. This deck is almost forty years old and is original to the house, built in 1963. The existing deck projects 5'8" from the front of the Northeast end of the house. This end of the house is 40.9' (approximately 40'11") from the property line. Therefore, the existing deck is 35'3" from the property line, although city code requires 37 feet. Our new proposed deck, slightly angled toward the house from its Northeast corner, extends 7'6" at this, its widest corner; or 33'S" from the property line. Our proposed plan to replace the deck was designed by Rich Laffin of Rich Laffin Architects. His proposed deck design includes an attached canopy over the front entrance. This canopy provides protection from the elements for visitors as well as serving as the design element which ties the left and right sides of the house together. The proposed canopy projects approximately 5' from the house. The proposed deck and entrance canopy contribute good architectural design to the house and neighborhood. In addition, the wider, angled deck provides enough width to place furniture but still allow movement around the furniture. Since a door on the second floor living space opens onto the deck and the deck is almost forty years old, it seems imperative the deck be replaced for safety reasons. The proposed replacement will add architectural design to the neighborhood and improve the run-down look of the front of our house. And we are not the only house on our side of the street to incorporate a deck on the front of the house: our East facing decks afford a small but worthwhile view of Little Lake Johanna across the street. For all the reasons detailed above, our proposal for a new deck and entrance canopy meets the five hardship criteria for the variance. Thank you in advance for your consideration of this application. -- , , 1 I ai 1;'2: I.... U ,. ~ l> ~~ ~.~ 3Ci . il>O -.,. ~~ 1/10 IZ ~~ ~f OZ lQ ii'i~ ",:r: lie 0.... ..'" Z'" .'1' :!o... ~6 ;;;~ z'" lrtt~ S'8~ )i ,,~o z;zll! "1IfI1i( :f:i: ~i l -- -- -- , j . .-------- -, .J I ! I i ! ! I I ! .-, J L._._____,__ ,'.,,11 /J. '1-0.,,' TO PI'-OPfl"'l'Y L1NIJ (~I'OM SUIW;V) - =f I J / / /' ~ l . . Ii i' I' i' I! Iii Iii t t --t- I L_ r , ______-J OF PROPERTY OF 4-;i:fv'/Pdl"trC dR/J.J,2/.7/1 L. :.i?y>>zwf/s- 3/.55' ~S;~":i{' l't/C'lf::;;,;i/~~' II DESCRIBED AS FOLLOWS klc~ ./3/ac.l:./ /, I~) (/;;.I7t!!/lI'Jel M1rr6'lt/~~" .__.__ - I ).';'~ ,''I 5"t"'/ /1....' / _.___,/~~/) L.a~ " .\ . (t>Q\6( 0-A.0 A" , ' ._' A ~ - - _ i-, ,.., _.., !~"', .i ,/j',_ d.A' {'''.I,i~~1} /,l~:'i~;" _ 1,,/ .' :rt:'I'" Ik/?/e::...,. -i. Air ~f'CJ.TJ THEE. B.MCDONOUGH CO. 19S3 UNIVERS1TY-AVE., SAINT PAUL 4 814 NATIONAL S"UILDING. MINNEAPOLIS 2 ,~,,1'" SCALE: 1 INCH ~(':)FEET [ Ii I \, il I, Ii I ,I I' I P'LATOFSURVEY 7- ~", '1~~< {FE. 5_6611 TELEPHONES Ml. 6.~8;n M I. 9-~O. 2 (U '. \l\ ,'$;:1. . lIYJ.... ..~..... ...... /; ..... J , '" ! j1 ; ! //i,\ IG " ~~t/' If\ .' , ! \I .r"J /\ \\1 !. .,' ~'" . ,', ~ 'l. ~;"'", ;/ { I ;.'~ "f [ ,'}.J , , I \i f SJ ........ ! ;: )- - II ,"~, . ," '\ / I) ,,' , , / ./ ................... .................. -...", ...... . I I I II I I I Ii " I , I Ii !i I f-~~ . /' .,-~ I' ---. 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I I D ~ D I I I \ ~~ [=D '~i mmm mD - I I I I I I I I I - I . t" "1; 'i~ Oz .... !;!~ ~~ tit tit . rVlINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, MARCH 6,2002 7:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER---------- Chair Sand called the meeting to order at 7:34 p.m. ROLL CALL Present were Chair David Sand, Commissioners Terri Duchenes, Therese Galatowitsch, and Clayton Zimmerman. Absent: None. Also present were Councilmember Beverly Aplikowski, Councilmember Lois Rem, City Planner Aaron Parrish, and Recording Secretary Kathleen Altman. OATH OF OFFICE Councilmember Aplikowski administered the Oath for Chair Sand and Commissioners Duchenes, Galatowitsch, and Zimmerman APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON JANUARY 9, 2002. Commissioner Zimmennan requested the following changes/revisions: Page 2, 4th paragraph, second sentence, change she to he, Page 3, number 1 delete parking spaces after the word seven, Page 8, third paragraph from the bottom, revise to read: "Also, Representative McCullwn has been..." Commissioner Zimmennan moved, seconded by Commissioner Galatowitsch to approve the January 9,2002 minutes as amended. The motion carried unanimously (4-0), CASE #02-02 - 3159 SHORE WOOD DRIVE, MINDY SCHULKE, SETBACK VARIANCE - PUBLIC HEARING Chair Sand opened the public hearing at 7:37 p.m. Staff reviewed their report dated February 27,2002. Staffreviewed the five findings necessary for a variance, Staffrecommended approval of the request based on the findings therein. Commissioner Zimmerman questioned why staffs repOJi did not correspond with the recommendations. Mr. Parrish explained the inconsistencies and revised the recommendation number three to read: "the property in question can be put to reasonable use as a single- family home". tit tit -- }\RDEl'",! HILLS PLA\NING CO?vlMISSION - rA~~RCH 6: 2002 2 Chair Sand pointed out the Commission did not need to find all five recommendations in order to approve this variance Chair Sand stated recommendation numbcr tlu'ee shouldbc changed to Mr. Parrish's suggestion. Chair Sand asked what the current depth of the existing deck was. Mr. Parrish replied it was approximately 5 feet, 8 inches. Commissioner Duchenes asked if the existing deck was already non-conforming. Mr. Parrish indicated that was correct. Chair Sand stated the decision for the Commission to make was if they were going to allow an already non-conforming structure to be expanded. Mr. Parrish stated at the time the deck was built, it was probably confonning. He did not believe this was an issue the Commission needed to address in order to approve the variance. Commissioner Duchenes asked if the canopy addition would be under the same setback requirements. Mr. Parrish stated that was correct. Commissioner Galatowitsch asked what the deck materials would be made from. Ms,Shulke replied they were looking at ironwood, which was similar to teak in aesthetic looks, Commissioner Zimmerman asked if the applicant wanted to replace the existing deck, would they be required to have a variance. Mr. Parrish stated that was correct. He indicated maintenance in general was not necessary for a variance, but a replacement would be. Mr. Parrish noted that most of the development in that area was done in the 1960's and most of the structures were non-conforming, so he assumed the setback was less at that time. Chair Smld inquired if there were any letters received from neighbors approving or not approving this proposal. Mr. Parrish responded proper notice had been given and the City had not received any correspondence either in favor or not in favor of the proposal. Mindy Schulke, 3159 Shorewood Drive, stated they had lived in the house for four years and they wish to make improvements to the home. She stated the reason for the expansion was because when they had deck furniture on the deck, they could not move around the deck. She indicated the deck was not large enough for their use. She explained how the canopy would tie into the deck. Chair Sand asked what type of railing they were proposing on the deck. Ms. Schulke replied they had not planned the railings yet. Chair Galatowitsch asked ifthere would be supports underneath the new deck. Ms. Schulke replied there would be supports added, . tit tit P3DEN HILLS PLANNING COMMISSION - MARCH 6, 2002 Chair Zimmelman askcd ifMs, Schulke had spoken with her neighbors regarding this proposal. Ms. Schulke replied they had not received any negative feedback from their neighbors regarding their proposal. There were no comments against the proposal. Chair Sand closed the public hearing at 7:54 p.m. Commissioner Zimmerman stated he would be more comfortable rcplacing an existing deck, rather than encroaching onto the setback another two feet as this proposal was asking. He indicated he llilderstood the desire to move around the deck, but he did not like the aesthetics of the angle look to the deck by bringing the comer out. He stated he would like to see a two-foot extension all of the way across, instead of having the angle. He indicated he did not see it made any difference if the two-foot was on the corner or all of the way across the deck. Commissioner Duchenes stated she believed tllis was a nominal request and she understood why applicant would want to add the comer to the deck. She believed this proposal was a good improvement to this property. Commissioner Galatowitsch indicated the plan did not substantially change the existing structure, and she also believed the proposal would improve the general looks ofthe home. She indicated she did not have a problem granting this variance, Chair Sand stated he did agree that this was a minimal request, and he believed it would improve the property substantially. He stated when all ofthe factors were weighed, this proposal was still keeping with the zoning code. He indicated he was inclined to approve the request. Chair Sand moved, seconded by Commissioner Duchenes, to approve Case #02-02, 3159 Shorewood Drive, Mindy Schulke, Setback Variance for a 33-foot front yard setback where a 37-foot setback is required in conformance with the design that was submitted dated February 5, 2002, subject to review by the building inspector, for the following reasons: I, The circumstances for which the variance is requested are unique to the property. 2. Granting the variance would be in keeping with the spirit and intent of the City's Zoning Code. 3. The hardship was not created by the property owner. 4, Granting the variance will not alter the essential character ofthe neighborhood, The motion cmTied unanimously (4-0). . . . ~ ~~HILLS CITY OF ARDEN HILLS MEMORANDUM DATE: March 20, 2002 TO: Mayor and City Council Joe Lynch, City Administrator Aaron Parrish, City Planner ;l f FROM: SUBJECT: Case #02-01 AT&T Wireless Special Use Permit Amendment ReQuest The applicant is requesting a an amendment to their existing Special Use Permit to add 3 additional antennas to the 3 existing antenna arrays, There are currently 6 AT&T antennas already on the Fernwood Water Tower. A separate lease amendment will also be considered by the COllilcil. Planninl! Commission Recommendation In Planning Case #02-01, the Planning Commission recommended approval of the revised Special Use Permit. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on February 8,2002. Pursuant to Minnesota State Statue, the City must act on this request by April 9, 2002 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period, The City may with the petitioners consent extend the review period beyond the 120 days. Options 1. 2. Recommend approval as submitted. Recommend approval with conditions. e . e Memo to City Council Planning Case #02-0 I, AT&T Wireless Special Use Permit Amendment Page 20[2 3. Recommend denial. If the City denies the pctitioners request, "...it must state in writing the reasons for the denial at the time that it denies the request". 4. Table for additional information. Attachments 1. February 27,2002 Memo to Planning Commission 2. Planning Commission Meeting Minute Excerpt e e e ~ ~~ILLS CITY OF ARDEN HILLS MEMORANDUM DATE: February 27, 2002 TO: Planning Commission FROM: Aaron Parrish, City Plauner ;1f SUBJECT: Case #02-01 AT&T Wireless Special Use Permit Amendment Request The applicant is requesting a an amendment to their existing Special Use Permit to add 3 additional antennas to the 3 existing antenna arrays. There are currently 6 AT&T antennas already on the Femwood Water Tower. Special Use Permit Analvsis A Special Use Permit is required for all antennas and communications towers within the City. In addition, there are specific requirements in the zoning ordinance for siting antennas on a City water tower. These special requirements include: Special Requirements for City Water Tower Sites. The placement of licensed commercial wireless telecommunication services, including cellular, personal communication services (PCS), specialized mobilized radio (SMR), enhanced mobilized radio (ESMR), paging and similar services on water sites will be allowed only when the City is fully satisfied that the following requirements are met: a. The applicant's access to the facility will not increase the risks of contamination to the City's water supply; b. There is sufficient room on the structure and/or on the grounds to accommodate the applicant's facility; e e e Memo to Planning Commission Planning Case #02-01, AT&T Wireless Special Use Permit Amendment Page 2 of2 c, The presence of the facility will not increase the water tower or reservoir maintenance costs to the City; and, d. The presence of the facility will not be harmful to the health of workers maintaining the water tower or reservoir. Based on the plans and engineering information submitted by the applicant, and a review of the proposal by the City Engineer, thc above zoning code requirements appear to be satisfied, The applicant's statement, a plan set, and revised Special Use Permit are attached for your review. Recommendations A. In Planning Case #02-01, staff recommends approval of the revised Special Use Permit. Deadline for Aeencv Actions The City of Arden Hills received the completed application for this request on February 8,2002. Pursuant to Minnesota State Statue, the City must act on this request by April 9, 2002 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may with the petitioners consent extend the review period beyond the 120 days. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial. 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" " '"" a > '" " '" " z " '" ...... ~ o - e STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS SPECIAL USE PERMIT CASE NO. 02-01 The undersigned, Administrator for the City of Arden Hills therein "City") certifies as follows: 1, That an application for a Special Use Permit was submitted by AT&T Wireless, (herein "Permitees") requesting that the City issue a Special Use Permit which will allow the Permittee to install, operate and replace receiving antennas on the roof of the municipal water tower located at 4251 Fernwood Avenue in strict conformance with plans, specifications, narrative and pictorial descriptions, sketches, transparencies, planning reports and other documentation submitted to and filed with the City in connection with the above referenced Planning Case. The parcel is located at 4251 Fernwood Avenue on the following described real property situated in Ramsey County, Minnesota, to-wit: W 190 ft. of N 150 ft of S 162 ft of E 1/2 of SE 1/4 (subj. to Rd.) in Section 22, Township 30, Range 23, Ramsey County, Minnesota. 2. That such application complied with the City's zoning regulations; 3. That the application was reviewed and a public hearing was held by the City's Planning Commission on the 6th day of March, 2002; and, . 4. That the application, supporting data, and Planning Commission's recommendations were reviewed by the City Council on the 251h day of March, 2002, at which time the City Council granted the Special Use Permit which allows the Permittee, its successors and assigns, to install, operate and replace receiving antennas subject to the following conditions: 4.1 No additional screening required by the Zoning Ordinance is necessary. 4.2 The antennas and all mounts shall be painted to match the color of the tower. 4.3 No welding shall be done on the water tower tank shell. 4.4 The antennas shall not exceed 12' in height. 4.5 A lease agreement shall be maintained with the City of Arden Hills which details rent payments and other specific requirements of the City. If at any time, the lease shall be terminated or expire, the SUP shall be reviewed and the City may impose other restrictions or conditions as warranted including revocation of permit. e 5. Any violation by Permittee, its successors or assigns, of the provisions of this Special Use Permit shall be deemed a violation of the Arden Hills Zoning Regulations entitling the City of the various remedies provided therein. 6. A certified copy of the Special Use Permit shall be filed by the City Administrator with the Ramsey County Recorder or Registrar of Titles. If the Subject Property is e Special Use Pernlit, Planning Case 02-01 Page 2 March 25,2002 torrens, the Permittee shall provide the City with the Owner's Duplicate Certificate of Title in order to allow the City to file a certified copy of this Special Use Permit. 7. The invalidity of any condition, limitation, provisions, paragraph, sentence or clause in the Permit shall not impair or affect in any manner the validity, enforceability or effect of the remaining provisions of the Special Use Permit. Dated the 25th day of March, 2002 CITY OF ARDEN HILLS Joe Lynch, City Administrator e AT&T WIRELESS Representative e . . . ARDEN HILLS PLANNING COMMISSION -- MARCH 6,2002 4 CASE #02-0] - AT&T WIRELESS. SPECIAL USE PERMIT AMENDMENT - PUBLIC HEARING Staff reviewed their report February 27,2002 and recommended approval for the reasons contained therein. Chair Sand opened the public hearing at 8:02 p.m, Chair Sand inquired about the overall issue of antennas on water towers. He asked if the City in the past had a moratoriwn on the antennas on water towers. Mr. Parrish replied he believed the City had decided lli1til some specific guidclines had been established, there would be no more antennas on water towers allowed, However, the guidelines had now been established and this antenna would meet those guidelines. He did not believe the City had officially adopted a moratorium. Dave Trost, Site Acquisition Consultants, 12675 Germane Avenue #2, Apple Valley, explained this was an overall upgrade AT&T Wireless was doing. He indicated this was an upgrade from a second-generation wireless to a third-generation wireless. He stated one advantage to this proposal was it was not necessary to add an additional structure and the City would also benefit from this antenna with the new lease agreement. Commissioner Galatowitsch asked if the antenna would be painted to match the water tower. Mr. Trost stated he believed this was a requirement of the lease agreement. Chair Sand closed the public hearing at 8:09 p.m. Commissioner Zimmerman moved, seconded by Commissioner Galatowitch, to approve Planning Case #02-01, AT&T Wireless, Special Use Permit Amendment to add three additional antennas to the three existing antenna arrays. The motion carried unanimously (4-0). UNFINISHED AND NEW BUSINESS CASE # 02-04 - SUBDIVISION ORDINANCE MODIFICATIONS Staff reviewed their report dated February 28, 2002 and asked for comments relative to the proposed subdivision Ordinance modifications. Chair Sand inquired about various streets being turned back to the City and asked how they would be designated. Mr. Parrish stated more than likely it would be a commlli1ity street, but this would need to be looked by the City Engineer and they would make recommendations. Chair Sand expressed concern regarding Lake Johanna and New Brighton Park being community streets. Mr. Parrish stated at this point Lake Johanna Boulevard right-of-way was fixed and this proposed subdivision ordinance would not apply, He indicated this was for new street construction and new developments. . '...,1 e e e ~ ~ EN HILLS MEMORANDUM DATE: March 22, 2002 TO: Joe Lynch, City Administrator FROM: Terry Post, City Accountant~ SUBJECT: AT&T Wireless Antenna Lease Amendment (in Conjunction with Plarming Case No. 02-01) Backl!round The City of Arden Hills entered into a Water Tower Antenna Lease Agreement with Minnesota Cellular Telephone Company on April 10, 1989, for up to six DB833F antennas or equivalent, up to two microwave dishes up to 120 inches in diameter and a 12' x 28' equipment building. The lease term was five years plus four additional five year terms with automatic renewals except for the option of the landlord (The City of Arden Hills) during the third renewal term or any successive renewal term thereafter, to notify tenant, at least thirty (30) days prior to the end of such term, of Landlord's intent to terminate the lease at the end of such term, Base rent began at $600 per month with cost of living index (CRI) escalators capped at a maximum of 4.0% per year at each term anniversary. Current Status The lease is in the second five year renewal term (April 10, 1999 through April 9, 2005) at a current monthly rent of $792.78. This monthly rent amount is significantly below that being paid by other water tower tenants (i.e" Nextel at $862.50/month; Sprint at $I,OOO.OO/month; Voicestream at $1,OOO.OO/month). Staff Review Staff reviewed the original lease amendment submitted by the plarming applicant and rejected it out of hand ($25.00 per antenna per month increase). Staff cOlliltered by recommending that the additional three (3) antennas being proposed be placed on the same rent level as the existing antennas ($792.78/6 = $132.13 rounded up to $135.00 per antenna per month), The Water Tower Lease Amendment received by fax today reflects the staff recommended rent increase ($405,00 per month). Memorandum: AT&T Wireless Antelllla Lease Amendment March 22, 2002 Page 2 of2 City Attorney Filla has also reviewed the lease amendment and found no issues. Attorney Filla did remind staff of either the termination or "reopener" opportunities in the "term" section of the lease in the spring of2005. Staff Recommendation Staff recommends thQ'the Arden Hills City Council authorize the City Administrator to execute the First Amendment to the Water Tower Lease Agreement (Exhibit A) between AT&T Wireless (as successor in interest to Millllesota Cellular Telephone Company) and the City of Arden Hills at the Regular City Council Meeting of March 25,2002. 6 ~~ e e e ~ e e . B3(21(2BB2 B2:37 G~B\I A B2 'I PAGE '1- , 952-431-793B SAC FIRST AMENDMENT TO THE WATER TOWER LEASE AGREEMENT THIS FIRST AMENDMENT TO THE WATER TOWER LEASE AGREEMENT ("Ameijdmenl") is entereel into on this day Of 2002, by and between The City of Arden Hills, a Minnesota municipal corporation ("undlordj and AT&T Wireless Services of Minnesota, Ine" d/b/a AT&T Wirelass, a Nevada corporation, having an office at 2515 24'" Avenue South. Minneapolis, Minnesota 55406, as successor-in-interest to Minnesota Cellular Telephone Company (d/bla Cellular One) ('"Ternlnt"). WHEREAS, Lanellord and Tenant entered into a Water Tower Lease Agreement ("Lease") dated April 113, 19139, which is incorporated herein aoo made a part hereof by reference. in regard to pre,perty located at 4251 Femwood Avenue, Arden Hills, Minnesota, and relating to the installation tlOO operation of Tenant's wireless communications eqUipment; and WHEREAS, Landlord and Tenant desire to amend the Lease 10: (1) allow for the installation of additional antennas and related coaxial cable; and (2) modify the rent in conjunction with the additional antennas; and WHEREAS, Landlord and Tenant hereby express their mutual desire and intent to amend Ihe lease, NOW, THEREFOHE, in consideration of the mutual covenants aoo agreements herein set forth, and other good and valuable consideration. ",ceipt of which is aCknowledged. Landlord and Tenant agree as follo",s: 1. The leased portions of the Property and Water Tower, as defined in Section 2 of the Lease, shall liB expended to include an additional three (3) antennas, including related equipment and cabling, as mOi'll specifically described on tha attaChed Exhibit "A", 2, The monthly I~nt as stipulated in Section 4(a) of the Lease is hereby amended. Commencing ,on the date that Tenant bag ins Installation of the additional antennas. the monthly rmt will be inc",ased by One Hundred-thlrty-five dollars ($135,00) per each addition~il antenna, per month. for a total Increase of Four-hundred five Dollars ($405.00) per month, 3. All capitalized terms not herein defined shall have the same definitions as in the Lease. 4, In the event (If any inconsistencies between the lease and this Amendment, the terms of this Amendment shalltak,e precedence. 5. Except as expllessly sat forth in this Amendment, the Lease otherwise is unmodified. remains in full effect, and is incorporated and restated herein as if fully set forth at length. Each reference in the lease to Itself shall be deemed also to refer to this Amendment 6. If, in spite of Tanants efforts to adequately cover. protect or remove its equipment 01 facilities; Landlonl incurs any increased costs in the maintenance of its water tower which are Iltlrtl)u1able to the presence of Tenant's equipment or facilities on or near suCh tower, Tenant shall reimburse Landlonl for the reasonable increased costs incurred by Landlord due to the presence of such equipment or facilities. An example of slt~h an Increased cost would include, without limilation, increased cost of rigging .or s:affolding due to the presence of Tenant's equipment or facilities at the site Landlord shall submit a written invoice to Tenant delineating eny such increased costs incurred. Tenant shall remit the invoiced amount to Landlord within thirty days of tile dale of the Invoice, [Signatures appear on following page.] MH01NArden HllIs 03/21/2002 PAGE 03 1z. 952- 431-7930 SAC 02:37 r;-iHi 61J A IN WITNESS WHEREOF, said parties have caused this Fin;! Amendment to the Water Tower Lease Agreement to be executed as 01 the date first above written. LANDLORD: City of Arden Hills, a Minnesota municipal corporation By: Its: Date: TENANT: AT&T Wireless Services of Minnesota, Inc" dlbla AT&T Wireless. a Nevada corporation By: Miohael Murdocl< Its: System Development Manager Date: STATE OF COUNTY OF 1 )ss 1 On this __ day of , 2002 before me personally appeared . and acknoWledgad under oath thai he/she is the 01 the City of Arden Hills, the Landlord named In the attached instrument, and as such WIIS authorized to execute this Instrument On behalf of the Landlord. WITNESS my hand and the official seal affixed the day and year fin;! above written. Notary Public in and lor a the Stale of Ml' Commission Expires: STATE OF COLORADO ) )ss COUNTY OF -.l On this __ day of ,2002 before me personally appeared MiChael Murdock, and acknowledged under oath mat he is the System Development Manager of AT&T Wireless Servic,,,, of Minnasota, Inc., lIJe Tenant named In the attached Instrument, and as such was authorized to execute this instrument on behalf of the Tenant. WITNESS my hand and Ihe official seal affixed Ihe day and year first above written. NOlary Public in and for a the State of My Commission Expires: MI-l01A1Aroen Hills , e . . e . e ~ ~ EN HILLS MEMORANDUM DATE: March 22, 2002 TO: Joe Lynch, City Administrato/;'"l Terry Post, City Accolliltant ~ Authorization to Contract for Architectural Plmming Consultant Services (Maintenance Facility) FROM: SUBJECT: Backl!round The City of Arden Hills engaged the architectural firm Toltz, King, Duvall, Anderson & Associates (TKDA) in late 2000 to conduct a space needs analysis for a new City of Arden Hills "stand alone" maintenance facility, The project was completed in early 2001 at a cost of $4,901.73 and resulted in the publication of a final report. There was an expectation that the results of this analysis would be combined with a similar Ramsey COllilty "stalld alone" maintenance facility to highlight cost efficiencies of a joint facility. This second phase of analysis has not yet occurred. Recent Developments The Ramsey County Board has recently authorized their Public Works Department to obtain an updated "validated" space needs plan. The results of this effort would be a baseline to add generic space needs of other building tenants/owners (i.e., City of Arden Hills, ISD #621 Maintenance, Soil & Water Conservation, Army National Guard) to conceptually size a joint use facility in the form of a design build document (optional). Issue With the COllilty on a fairly fast track to update their previous TKDA space needs study and prepare an Army National Guard Master Plan incorporated into the COllilty'S Conceptual Site Master Plan, as well as developing an Army National Guard Conceptual Floor Plan as defined by their program to be completed by May 31, 2002, it appears that the City of Arden Hills should be on a similar track for integration purposes. Discussion The City's primary TKDA city contact, Dean Johnson, Director of Architecture, was out of the office this week so specific pricing information is not available. However, we can anticipate that the cost to update the previous study would be less than the cost of the previous study ($4,902). Memorandum: Authorization to Contract March 22, 2002 Page 2 of2 Recommendations 1. Authorize staff to engage TKDA to update the previous space needs analysis study for a maintenance facility at a cost not to exceed $2,500 and with a completion date of April 30,2002. 2. Direct staff to negotiate with TKDA and Ramsey County on integrating specific shared program design elements into a joint facility, Retum to the City Council with a specific cost proposal for this additional level of conceptual floor planning, . . . e e . ~ ~~HILLS MEMORANDUM DATE: March 21, 2002 TO: Mayor & City Council ,,,-:/ FROM: Joe Lynch, City AdministratoV::; SUBJECT: Position Descriptions Back!!round Enclosed are copies of the position descriptions for the Director of Administrative Services and the Director of Operations and Maintenance. These are positions the Council has already approved as part of the reorganization. These descriptions were initially reviewed by staff and sent to Labor Relations for changes accordingly, They were returned and adjusted by me. They were then sent back to LRA to make the changes. I have received them back and, with staff, made final changes. Before I send them back I would like any input from CounciL As a result of these final changes I would like to proceed with filling each of the positions. Recommendation Staff is seeking Council authorization to proceed with the final adjustments to the two director position descriptions and to fill the two positions. LABOR RELATIONS ASSOCIATES, INC. 7501 Golden Valley Road Golden Valley, Minnesota 55427 763/546-1470 FAX: 763/546-1552 E-mail: laborrel@worldnet.att.net ,--., l~ { e February 21, 2002 Joe Lynch City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5794 Dear Joe: Enclosed are the corrected job descriptions for the positions of Director of Administration and Operations and Maintenance Director. We will work on getting market information for these two positions from the cities we discussed. e Let me know if you have any questions. Sinc~rely, ~ Ann Antonsen Consultant enclosures e . . . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Director of Administration Administration City Administrator SUMMARY Provides assistance to the City Administrator in the administration of City services and operations and other Department Directors to assure compliance with the City's policies, goals, and programs. Directs and coordinates the activities of the Department of Administration, planning, building inspections, community and economic development and finance. ESSENTIAL FUNCTIONS OF THE POSITION Assists the City Administrator in managing overall operations. Performs a variety of special assignments and projects for the City Administrator and City Council. Conducts research and prepares reports and recommendations on issues and projects as assigned. Gathers, interprets and prepares data for studies, reports and recommendations. Oversees all aspects of Economic Development and redevelopment projects. Plans and organizes activities of the Planning, Inspections, Finance and Administration Departments. Supervises and assists the City Planner in developing and implementing land use plans, regulations and policies. Supervises and assists the Building Inspector and other inspectors to ensure positive and effective enforcement of City plans, policies and ordinances. Supervises and manages animal control. Coordinates implementation of technology including MIS and GIS, Provides technical assistance to City departments on projects and activities as directed by the City Administrator. . Oversees preparation of departmental budgets and participates In preparation of the annual City budget. Attends Council and Commission meetings as required. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Directly supervises employees in the Administration Department, including the positions of Building Official, Building Inspector, Planner, Treasurer, Accountant and Office Support staff. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work; evaluating performance; and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend recruiting and hiring; rewarding and disciplining employees, promoting, demoting, suspending and discharging of employees. QUALIFICATION REQUIREMENTS . To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in Management, Business,~i g, Public Administration or related field. Master's Degree preferred, Minimum of . 5 ears progressively responsible experience in local government. Minimum of years supervisory experience; or an equivalent combination of education or experience. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions, policies, regulations, ordinances, codes, contracts, and procedure manuals. Ability to prepare reports and correspondence. Excellent word, grammar, punctuation and vocabulary. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected officials, other government agencies, and the general public. Ability to . e e e establish and maintain effective working relationships with other employees and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. Ability to prepare a department budget. ~~. ~ Considerable skill in using computer programs including Word, Excel <>:. ._~ Ability to operate various types of office equipment. ~'l'vl~ ^ \ Knowledge of clerical and office procedures. . ~~ IS) Knowledge of local government functions and practices. Ability to maintain confidentiality. Ability to organize work and develop goals, policies, plans and procedures related to office management. Ability to organize and prioritize work. OTHER KNOWLEDGE, SKILLS, AND ABILITIES CERTIFICATES, LICENSES AND REGISTRATIONS Minnesota Class D Driver's License PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job Include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the At essential functions. _ The noise level in the work environment is usually moderate. e e e City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Operations and Mainten~nce Director L. ' AI1 I-:- r... .llJ1:1tntonanC8 a"d OpelaLlulI" OPVlt1l6\P) ~ IV la, ~lkl.Nv\.C.€..> City Administrator SUMMARY Plans, directs, supervises, and coordinates all activities of the Maintenance and Operations Department including the divisions of Streets, Water, Sewer, Parks and Recreational Program and Activities. Monitors operations of the Maintenance and Operations Department to ensure compliance with applicable laws, rules, regulations, policies, and ordinances. ESSENTIAL FUNCTIONS OF THE POSITION As,StS1-s ~ -'I. Develop$ll-Jng range planning and development of the Operations and Maintenance e Department. Provides technical assistance, including conducting feasibility and cost studies, to the City Administrator and City Council to assist in the planning of the City's public works and improvement programs, (5) Prepares and administers the annual departmental budgek and monitors expenditures of funds in budget. ttA-~t./M.a.J- Represents the City with state and county officials. 'iflA,ffru- Wf'(1"4' SI\1JIt'A-1M1 ~ Directs operations of the water, ~ sewer"divisions to ensure compliance with all applicable State and Federal health regulations, as well as meeting the present and future water and sewer needs of the City and its customers. Monitors operations to ensure compliance with applicable laws, regulations, rules, policies and ordinances. Develops and oversees policies, procedures and practices to ensure safety and efficiency. . Oversees the development of the department safety program including coordination of monthly safety meetings, '.Ij ...-(I'A CJ1-j G-wi~t.e,y- (5)\. d.e-v'JOpM2..J of propo~e.J Qf rt-c..n IIIl-"-" -. I , Ai1 ~ (.eS ~ lis Ca. rn +M ,..J M a 11'1"+ i--1'tC(./'ta. fJ"''' / LeTS. /. ,,0 11/ TV r$ f},. '$~M,sA.e.d s~a.ndard~. C<1Cl.{tf.,-j)/ <..- Oversees and inspects field operations to determine work progress, changing priorities, a problems, hazards, safety, and materials and equipment needs. ,., Develops and plans purchases utilizing the capital equipment improvement fund and gathers quotes and bidding information from vendors. Reviews and recommends short and long term issues relating to parks and recreational areas and facilities, including parks uses, acquisition, development of facilities; and recreation program needs. Directs the maintenance and operations program for City parks. Responds to concerns, issues, and complaints frorn the general public, City Adrninistrator, elected officials and regulatory agencies. Establishes and maintains communication with public. Develops recreation programming and identification of future recreation issues. Manages Park Fund capital projects. Supervises reforestation prograrn and administers the disease tree control program. Attends City Council, PTRC, and other meetings as directed. e Performs other duties as apparent or assigned. .te~t#+- SUPERVI?ORY RESPONSIBILlTIE~ ..J.-eM-C{M.{.L. $l.If0(tw S'VPUVIst-.s '1U OpllV~+(6\<.S ~ Mt1./r\ Ie wo-lS ___iManage; employees in the Operations and Maintenance Department. Responsible for J... the overall direction, coordination, and evaluation of these units. VJ/1.' . :.h.~r +0 -;;;,;pdl(l Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include interviewing; planning, assigning, and directing work; rewarding and disciplining employees; evaluating performance, and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend recruiting, hiring, transferring, promoting, demoting, suspending and discharging of employees. QUALIFICATION REQUIREMENTS To perforrn this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, e e . . and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in related field. Minimum Of~ t(five (5) years with a minimum of two years supervisory experience in municipal maintenance and operations; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, write, analyze, and interpret contracts, ordinances, technical journals, financial reports, development agreements, legislation, statutes, and legal documents, Ability to respond to common inquiries or complaints from customers, department staff, City Council, regulatory agencies, and members of the business community, Ability to effectively communicate both orally and in writing with state regulatory agencies, elected officials, City staff and members of the public. Ability to give verbal presentations and speeches. Ability to prepare reports and correspondence MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios and percentages. Ability to prepare and administer an annual budget. PwJ ~ M 6Y.a~,,(J~( ,J.. ' wo.!.,o 1VC..t-~S OTHER KNOWLEDGE, SKILLS"ANt: ABILITIES .' t1,c.1wlfyt.Jj n......... n- C~l'btr/l1l(,t.. ~11J W\.VSIMl ~~t'a-...~ · Knowledge of the methods, techniques, Yools, materials and equipment use in streets, parks, water and sewer maintenance and construction. Knowledge of turf management. Ability to review and interpret building, water and sewer plans and specifications. Working knowledge of plumbing, electrical and carpentry basics. Working knowledge of computers and software applications. Experience in the preparation and presentation of budgets as well as monitoring of expenditures. Ability to maintain department equipment and facilities. Ability to operate tractors, backhoes, dump trucks, skid loaders, and forklifts. Ability to provide direction and guidelines to employees. CERTIFICATES, LICENSES, AND REGISTRATIONS e Class Water License Class Wastewater License Valid Minnesota Class B Commercial Driver's License with air brake endorsement. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stand; sit; and talk or hear. The employee is occasionally required to walk; climb or balance; stoop, kneel, crouch, or craw ~S The employee m st fre ently lift and/or move up to 10 pounds and occasionally lift and/or move up t J-OOJ ounds. Specific vision abilities required by this job include close vision, distance vi '0 , color vision, peripheral vision, depth perception, and the ability to adjust focus. e WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. e \. . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Director of Administration Administration City Administrator SUMMARY Provides assistance to the City Administrator in the administration of City services and operations and other Department Directors to assure compliance with the City's policies, goals, and programs. Directs and coordinates the activities of the Department of Administration, planning, building inspections, community and economic development and finance. ESSENTIAL FUNCTIONS OF THE POSITION 1# Assists the City Administrator in managing overall operations. Performs a variety of special assignments and projects for the City Administrator and City Council. Conducts research and prepares reports and recommendations on issues and projects as assigned. Gathers, interprets and prepares data for studies, reports and recommendations. Oversees all aspects of Economic Development and redevelopment projects. Plans and organizes activities of the Planning, Inspections, Finance and Administration ? Departments. 001 nl\l'"~'Af. r-- 1J\C\"~;) ~ ~ ~ J f'\l Supervises and assists the City Planner in developing and implementing land use plans, ~y regulations and policies. /~ISupervises and assists the Building Inspector and other inspectors to ensure positive and "J effective enforcement of City plans, policies and ordinances. Supervises and manages animal control. tI Coordinates implementation of technology including MIS and GIS. . Provides technical assistance to City departments on projects and activities as directed by the City Administrator. (v.Suz~ .~ et- 0.1 ~ 5\ Prepar(,t; department budget and participates in preparation of the annual City budget. f'.-.. Attends Council and Commission meetings as required. Performs other duties as apparent or assigned. r:; ) (Ul ~ f'bV ~l) ;:/ Qu~ SUPERVISORY RESPONSIBILITIES o(#WiJK -rit-~ ~ ~ . l)1r~ ~> 6141 Obi icu.-a..(/ " I r- j'rfC/i D' su ervise~easonal employees in the Administration Department. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work; evaluating performance; and addressing complaints and resolving problems. Responsibilities also include the '/11' v1t.t; ability to effectively recommend recruiting and hiring; rewarding and disciplining l' employees, promoting, demoting, suspending and discharging of employees. _ { J1 ~:.-,_ .LA -1>6 <J]1}!5f&.'701l, /tU'iTlINTl"JNf/ fJp-pu 6 f?vpPP(2:T ~T~ /j14<:L - ffl.Cf rJ ~, ,''v- I QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. r ).,1, \~){'\ \ ~W 'j'OJ 0,1\:"1'" ~~ ,(I pdl')o"l \ -~ EDUCATION and/or EXPERIENCE Bachelor's Degree in Management, Business, ing, Public Administration or related field. Master's Degree preferred. Minimum 2 ears progressively responsible experience in local government. Minimum 0 ars supervisory experience. p1t 8tjf/(//ft...[/'1A. 7 (fowliM Uf! l( ~ cF _ ~cA7djh LANGUAGE SKILLS C'1P l?r I (l/I,.(C...e. . Ability to read and interpret documents such as operating and maintenance instructions, policies, regulations, ordinances, codes, contracts, and procedure manuals. Ability to prepare reports and correspondence. Excellent word, grammar, punctuation and vocabulary. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected officials, other government agencies, and the general public. Ability to establish and maintain effective working relationships with other employees and the general public. M4'\l\l-.-vf\It1~~~ ~1\-t'1tfL {)[t~ \\l\.\~,Nt> O~ . tJ~N Wh~ " crr~1 tf:5j L1(if/)u} {1d.~{<I-' ( ? ~v ") r~ \ " ", 1/10 'f Axd ". - e ,- t' ' \ ~_/ lUZC:C{\ii'l , , , . ~ ! City of Arden Hills Job Description ~ L' \ Maintl?~peration.s s~pirector M.aintenai~~ ~ City Admlnl r C#,~ (h{1 rhf1 W--rcG To i ~-((DflSl \ A-'(, ~I .QA. .6h.lc SUMMARY \ ,1/1-1 J ,,'l1 \I"",--V"'" . \ 'Dtt2~ '72VL Plans, directs, supervises, and coordinates all activities of the ~intenance and Operations Department including the divisions of Streets, Water, s~~, Parks and Recreational Program and Activities. Monitors operations of the Maintenance and Operations Department to ensure compliance with applicable laws, rules, regulations, policies, and ordinances. POSITION: DEPARTMENT: REPORTS TO: . ESSENTIAL ~l.JNCTIONS OF THE POSITION I) (f)€/~i)v'I ( 4<Jji'i1<) fvle u+-; .4df'{t'1'11Strt!rr in MO-/\i!1"J o-J{'rt "\ ~ Develops long range planning and development of the Maintenance and Operations Department. ~ provides technical assistance, including conducting feasibility and cost studies, to the City Administrator and City Council to assist in the planning of the City's public works and improvement programs. Prepares and administers t;m annual departmental budget and monitors expenditures of funds in budget. . Represents the City with state and coun:y officials'",M-~ ~Q.~ N--."'''''f-",,,.o (~h~-t c,rA ~ Directs operations of the water and" sewer" divisions to ensure compliance with all applicable State and Federal health regulations, as well as meeting the present and future water and sewer needs of the City and its customers. Monitors operations to ensure compliance with applicable laws, regulations, rules, policies and ordinances. Develops and oversees policies, procedures and practices to ensure safety and efficiency. . Oversees the development of the department safety program including coordination of monthly safety meetings. e e e - . . MATHEMATICAL SKILLS . Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. Ability to prepare a department budget. OTHER KNOWLEDGE, SKILLS, AND ABILITIES [) d),4~ ~l1,JJer I - ' Considerable skill in .using computer programs including Word, Excel,(and Ar-r-oSi. _ Ability to operate vanous types of office equipment. Knowledge of clerical and office procedures. Knowledge of local government functions and practices. Ability to maintain confidentiality. Ability to organize work and develop goals, policies, plans and procedures related to office management. Ability to organize and prioritize work. CERTIFICATES, LICENSES AND REGISTRATIONS Minnesota Class D Driver's License . PHYSICAL DEMANDS . The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. . . The noise level in the work environment is usually moderate. r..;.,'~' )/,'..<- .' o\kd. ,di ,,, v.,'<i !.~_;~", ..-., .c_'."',1 \',.';;,j ~~_;C' \)c. ~~ t,(\q'.l.L-."~".{' /r:;;..."-ft_,,N\O..r{:J fj r '1 ; :~,~,~: / " Oversees and inspects field operations to determine work progress, changing priorities, problems, hazards, safety, and materials and equipment needs. Develops and plans purchases utilizing the capital equipment improvement fund and gathers quotes and bidding information from vendors. Reviews and recommends short and long term issues relating to parks and recreational areas and faciiities, including parks uses, acquisition, development of facilities; and recreation program needs. Directs the maintenance and operations program for City parks. Responds to concerns, issues, and complaints from the general public, City Administrator, elected officials and regulatory agencies. Establishes and maintains communication with public. Develops recreation programming and identification of future recreation issues. Manages Park Fund capital projects. Supervises reforestation program and administers the disease tree control program. " Attends City Council, PTRC, and other meetings as directed. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES ()n~ C:r-d'~--)7c~ SfV"1\~JI Qnd N 1('K'l'f..a~~ S""r"..)tv- -- S~:~r"3 e~etein ~:::~~:~~~~i:IliUIIS D.epCilllllt:nt. Responsible for the overall direction, coordination, and ev no hese ~d€p~5 Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include interviewing; planning, assigning, and directing work; rewarding and disciplining employees; evaluating performance, and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend hiring, transferring, promoting, demoting, suspending and discharging of employees. \ (t Cft! Iff iJ /Tn!> QUALIFICATION REQUIREMENTS - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals ..... with disabilities to perform the essential functions. 1?()ff'Jv.mt-' r d ,.,nftr ~ -~0 t ,,\if --\6r I.' l , / '; . \ f)f,1-r\;r\ iJ1.oof; l-e~ r J '1~1 EDUCATION and/or EXPERIENCE j--> Bachelor's Degree in related field. Minimum of five-f5JYe'ars with a minimum of two years supervisory experience in municipal maintenance and operations; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, write, analyze, and interpret contracts, ordinances, technical journals, financial reports, development agreements, legislation, statutes, and legal documents. Ability to respond to common inquiries or complaints from customers, department staff, City Council, regulatory agencies, and members of the business community. Ability to effectively communicate both orally and in writing with state regulatory agencies, elected officials, City staff and members of the public. Ability to give verbal presentations and speeches. Ability to prepare reports and correspondence MATHEMATICAL SKILLS . Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios and percentages. Ability to prepare and administer an annual budget. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of the methods, techniques, tools, materials and equipment use in streets, parks, water and sewer maintenance and construction. Knowledge of turf management. Ability to review and interpret building, water and sewer plans and specifications. Working knowledge of plumbing, electrical and carpentry basics. Working knowledge of computers and software applications. Experience in the preparation and presentation of budgets as well as monitoring of expenditures. Ability to maintain department equipment and facilities. Ability to operate tractors, backhoes, dump trucks, skid loaders, and forklifts. Ability to provide direction and guidelines to employees. . , " " " CERTIFICATES, LICENSES, AND REGISTRATIONS Class Water License Class _ Wastewater License Valid Minnesota Class B Commercial Driver's License with air brake endorsement. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stand; sit; and talk or hear. The employee is occasionally required to walk; climb or balance; stoop, kneel, crouch, or crawl. tl\o..i\€' ).{f"M-1f' ~ I\lt c\.vrQ)iJ ~\ The emplo ee mus fr tly lift and/or move up to 10 pounds and occasionally lift and/or ove up to 00 ou s. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Customer Service Representative I Administration Deputy Clerk SUMMARY Performs a variety of routine and complex clerical and secretarial work in providing administrative support. ESSENTIAL FUNCTIONS OF THE POSITION Answers all incoming telephone calls (voice and TDD) and directs callers to proper department or person. Greets visitors at front counter and assists or refers them as necessary. Provides general information and assistance to the public and staff. Directs visitors to proper offices and receives deliveries. Receives, sorts and distributes all incoming mail and faxes and processes all outgoing mail. Coordinates and maintains Gopher One Call tickets. Enters parks and recreation registrations into computer, answers calls regarding park and recreation classes, processes cancellations and refunds, deposits; and mails information concerning programs. Schedules park and rink rentals. Maintains and schedules service on office equipment. Orders office supplies. Programs and maintains cable information, including City Council meeting playbacks. Updates and maintains the City reference guide. .. tit fit -- e . . ~ ~~HILLS MEMORANDUM DATE: March 21,2002 TO: Mayor & City Council .. " FROM: Joe Lynch, City Administrato~ SUBJECT: Position Descriptions Backl!ronnd Enclosed are copies of the position descriptions for the Director of Administrative Services and the Director of Operations and Maintenance. These are positions the Council has already approved as part of the reorganization. These descriptions were initially reviewed by staff and sent to Labor Relations for changes accordingly. They were returned and adjusted by me. They were then sent back to LRA to make the changes. I have received them back and, with staff, made final changes. Before I send them back I would like any input from Council. As a result of these final changes I would like to proceed with filling each of the positions. Recommendation Staff is seeking Council authorization to proceed with the final adjustments to the two director position descriptions and to fill the two positions. e e e LABOR RELATIONS ASSOCIATES, INC. 7501 Golden Valley Road Golden Valley, Minnesota 55427 763/546-1470 FAX: 763/546-1552 E-mail: laborrel@worldneLatLnet February 21, 2002 Joe Lynch City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5794 Dear Joe: Enclosed are the corrected job descriptions for the positions of Director of Administration and Operations and Maintenance Director. We will work on getting market information for these two positions from the cities we discussed. Let me know if you have any questions. Sinc~rely, ~ Ann Antonsen Consultant enclosures e e City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Director of Administration Administration City Administrator SUMMARY Provides assistance to the City Administrator in the administration of City services and operations and other Department Directors to assure compliance with the City's policies, goals, and programs. Directs and coordinates the activities of the Department of Administration, planning, building inspections, community and economic development and finance. ESSENTIAL FUNCTIONS OF THE POSITION Assists the City Administrator in managing overall operations. Performs a variety of special assignments and projects for the City Administrator and City Council. Conducts research and prepares reports and recommendations on issues and projects as assigned. Gathers, interprets and prepares data for studies, reports and recommendations. Oversees all aspects of Economic Development and redevelopment projects. Plans and organizes activities of the Planning, Inspections, Finance and Administration Departments. Supervises and assists the City Planner in developing and implementing land use plans, regulations and policies. Supervises and assists the Building Inspector and other inspectors to ensure positive and effective enforcement of City plans, policies and ordinances. Supervises and manages animal control. e Coordinates implementation of technology including MIS and GIS. e . e Provides technical assistance to City departments on projects and activities as directed by the City Administrator. Oversees preparation of departmental budgets and participates in preparation of the annual City budget. Attends Council and Commission meetings as required. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Directly supervises employees in the Administration Department, including the positions of Building Official, Building Inspector, Planner, Treasurer, Accountant and Office Support staff. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work; evaluating performance; and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend recruiting and hiring; rewarding and disciplining employees, promoting, demoting, suspending and discharging of employees. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in Management, Business,~' g, Public Administration or related field. Master's Degree preferred. Minimum of ; 5 ears progressively responsible experience in 10Gai government. Minimum of years supervisory experience; or an equivalent combination of education or experience. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions, policies, regulations, ordinances, codes, contracts, and procedure manuals. Ability to prepare reports and correspondence. Excellent word, grammar, punctuation and vocabulary. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected officials, other government agencies, and the general public. Ability to e establish and maintain effective working relationships with other employees and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. Ability to prepare a department budget. ~~1, ~ Considerable skill in using computer programs including Word, Excel a",:, ._~ Ability to operate various types of office equipment. ~L-I rv~ ^ \ Knowledge of clerical and office procedures. . e~ IS) Knowledge of local government functions and practices. Ability to maintain confidentiality. Ability to organize work and develop goals, policies, plans and procedures related to office management. Ability to organize and prioritize work. OTHER KNOWLEDGE, SKILLS, AND ABILITIES . CERTIFICATES, LICENSES AND REGISTRATIONS Minnesota Class D Driver's License e PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable . . e accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Operations and Maintenance Director L;', ( ~ AA/)'I~t€:tCvvtc.e- .M:llnto':m'lco a"d Operallu"", OVJf%CI,1 t UVVJ ~ W\V\ City Administrator 1___ SUMMARY Plans, directs, supervises, and coordinates all activities of the Maintenance and Operations Department including the divisions of Streets, Water, Sewer, Parks and Recreational Program and Activities. Monitors operations of the Maintenance and Operations Department to ensure compliance with applicable laws, rules, regulations, policies, and ordinances. ESSENTIAL FUNCTIONS OF THE POSITION -4 AsStSh. ~ Developtl'-Jng range planning and development of the Operations and Maintenance . Department. Provides technical assistance, including conducting feasibility and cost studies, to the City Administrator and City Council to assist in the planning of the City's public works and improvement programs. (5) Prepares and administers the annual departmental budgek and monitors expenditures of funds in budget. Ik~~ Represents the City with state and county officials. ~(Hr<<- WI'(!O" j;~1 r-Pr"-"4 ~ Directs operations of the water, ~ sewer"divisions to ensure compliance with all applicable State and Federal health regulations, as well as meeting the present and future water and sewer needs of the City and its customers. Monitors operations to ensure compliance with applicable laws, regulations, rules, policies and ordinances. Develops and oversees policies, procedures and practices to ensure safety and efficiency. . Oversees the development of the department safety program including coordination of monthly safety meetings. './~ .-11,. GL ~~l.e.r ~ duJopw..e...,f ~ propo~~ f>lr.Un I!IV'-" n, --. I , .L- /.(. /fs Ca.rn~( ~ Matn,+.e.-vtt:{,K{l,- fJ(()jL-c.-fs. {VLOYI/TVrS (.eS- S. J,. tS.{at;;(lsAL-d s-l--a ~,-d~. o..1':t I fl., , e Oversees and inspects field operations to determine work progress, changing priorities, problems, hazards, safety, and materials and equipment needs. Develops and plans purchases utilizing the capitai equipment improvement fund and gathers quotes and bidding information from vendors. Reviews and recommends short and long term issues relating to parks and recreational areas and facilities, including parks uses, acquisition, development of facilities; and recreation program needs. Directs the maintenance and operations program for City parks. Responds to concerns, issues, and complaints from the general public, City Administrator, elected officials and regulatory agencies. Establishes and maintains communication with public. Develops recreation programming and identification of future recreation issues. Manages Park Fund capital projects. e Supervises reforestation program and administers the disease tree control program. Attends City Council, PTRC, and other meetings as directed. Performs other duties as apparent or assigned. 'te~tANf- SUPERVI~ORY RESPONSIBILlTIE~ ..I--e,vtIU\~ S"p0( I W " $upUVtSl-S ~ OpUA-tI6l<S 'i- M~Ir\Ie. W~S_____?Manage( employees in the Operations and Maintenance Department. Responsible for J"A the overall direction, coordination, and evaluation of these units. (.AJ/1"' > :+t~r +-D ~i/t"lr. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include interviewing; planning, assigning, and directing work; rewarding and disciplining employees; evaluating performance, and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend recruiting, hiring, transferring, promoting, demoting, suspending and discharging of employees. QUALIFICATION REQUIREMENTS . To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed beiow are representative of the knowledge, skill, e . . and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in related field. Minimum Of~ o(five (5) years with a minimum of two years supervisory experience in municipal maintenance and operations; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, write, analyze, and interpret contracts, ordinances, technical journals, financial reports, development agreements, legislation, statutes, and legal documents. Ability to respond to common inquiries or complaints from customers, department staff, City Council, regulatory agencies, and members of the business community. Ability to effectively communicate both orally and in writing with state regulatory agencies, elected officials, City staff and members of the public. Ability to give verbal presentations and speeches. Ability to prepare reports and correspondence MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios and percentages. Ability to prepare and administer an annual budget. /l ",f P UV01 M fyat.-II DW tuo ~ A<-tL--~S ~ OTHER KNOWLEDGE, SKILLS,.ANf ABILITIES ClJ"l$lblrll"f(L Still MVSIM/ r-~I'a-.-'" Knowledge of the methods, techniques, Yools, materials and equipment use in streets, parks, water and sewer maintenance and construction. Knowledge of turf management. Ability to review and interpret building, water and sewer plans and specifications. Working knowledge of plumbing, electrical and carpentry basics. Working knowledge of computers and software applications. Experience in the preparation and presentation of budgets as well as monitoring of expenditures. Ability to maintain department equipment and facilities. Ability to operate tractors, backhoes, dump trucks, skid loaders, and forklifts. Ability to provide direction and guidelines to employees. ~r\.~f.uj e CERTIFICATES, LICENSES, AND REGISTRATIONS Class Water License Class Wastewater License Valid Minnesota Class B Commercial Driver's License with air brake endorsement. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stand; sit; and talk or hear. The employee is occasionally required to walk; climb or balance; stoop, kneel, crouch, or craw ~S The employee m st fre ently lift and/or move up to 10 pounds and occasionally lift and/or move up t J-OOJ ounds. Specific vision abilities required by this job include close vision, distance vi '0 , color vision, peripheral vision, depth perception, and the ability to adjust focus. . WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. . \. ., City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Director of Administration Administration City Administrator SUMMARY Provides assistance to the City Administrator in the administration of City services and operations and other Department Directors to assure compliance with the City's policies, goals, and programs. Directs and coordinates the activities of the Department of Administration, planning, building inspections, community and economic development and finance. ESSENTIAL FUNCTIONS OF THE POSITION ., Assists the City Administrator in managing overall operations. Performs a variety of special assignments and projects for the City Administrator and City Council. Conducts research and prepares reports and recommendations on issues and projects as assigned. Gathers, interprets and prepares data for studies, reports and recommendations. Oversees all aspects of Economic Development and redevelopment projects. Plans and organizes activities of the Planning, Inspections, Finance and Administration ? Departments. r-- 'J\C\"~;) ~~ ~l\I'"~lj - CD Supervises and assists the City Planner in developing and implementing land use plans, j regulations and policies. /~)Supervises and assists the Building Inspector and other inspectors to ensure positive and l'::./ effective enforcement of City plans, policies and ordinances. Supervises and manages animal control. ., Coordinates implementation of technology including MIS and GIS. . Provides technical assistance to City departments on projects and activities as directed by . the City Administrator. . Q\!t^SUZ;repar(,t;~artC~:n~~Udge?and participates in preparation of the annual City budget. f'.-.. Attends Council and Commission meetings as required. (41 GJ l.l).:Yr.._~ --.-- ,'bY' ~ '/s'Uf1w SUPERVISORY RESPONSIBILITIES /l{#W()k'i /Jt-~ ~ ~ . l)1Y~ ~> 6141 Obi i cu.-a..( I ,. r- j'rfC/i D' su ervises.,seasonal employees in the Administration Department. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work; evaluating performance; and addressing complaints and resolving problems. Responsibilities also include the (/11' t1.l-"; ability to effectively recommend recruiting and hiring; rewarding and disciplining , , l' employees, promoting, demoting, suspending and discharging of employees. . { -t1 ~ -....,_ .u.h6 '1J1,$ft!z;701l, /tU'iTlINTft1.j (I op-pu 6 <;SvpPP(l-T $;TFj-iJ"P /j14<:L . ,~lJ tI - / r"v- ) r'. QUALIFICATION REQUIREMENTS Performs other duties as apparent or assigned. To perform this job successfully, an individual must be able to perform each essential duty e satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ~ O,'f(!'f'" \~){'\ )e<.Jl\~ \'1\f iOCfl'}o"l1/tD 'f EDUCATION and/or EXPERIENCE \ .~ Bachelor's Degree in Management, Business, ing, Public Administration or related field. Master's Degree preferred. Minimum 0 2 ears progressively responsible experience in local government. Minimum 0 ars supervisory experience. p1t 8tjf1(//f1...[/'1A. 7 (forn1?/l Ulll(.:" if _ ed-uu97( en LANGUAGE SKILLS C'1 f f.!'1'1 CFw'..e. , ~d Ability to read and interpret documents such as operating and maintenance instructions, policies, regulations, ordinances, codes, contracts, and procedure manuals. Ability to prepare reports and correspondence. Excellent word, grammar, punctuation and vocabulary. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected officials, other government agencies, and the general public. Ability to establish and maintain effective working relationships with other employees and the general public. 'WL- <Jt'DJ ~\1-\9t/L ~ Mtr\11-p,N\1\1~ ~.J'io(,t ~\~\t--l,; ojJ1J;'" . j0(r'N ~)'~""""..y- , C~{rrPJ L1C.~dJ (k::6~Icr' ~,<;~~\ e e . . City of Arden Hills Job Description :, " JI ' "I: ,7 . ( ". ../ l..y f'"'f .,f....r //-~~ '-'""I') . POSITION: DEPARTMENT: REPORTS TO: ~ U" ~ Maint~~ :~:::~:~~.pirector Maintena~,~ ~ ~s City Admlnl t r C~ (h{'1rhi1 Tft'fL e:- '( i) , ~7(Dn~; \ ;1A1ti-'1Il'{ ~~c \ J 'Di;zg~~ Plans, directs, supervises, and coordinates all activities of the ~ntenance and Operations Department including the divisions of Streets, Water, Sewer, Parks and Recreational Program and Activities. Monitors operations of the Maintenance and Operations Department to ensure compliance with applicable laws, rules, regulations, policies, and ordinances. SUMMARY ESSENTIAL c.Fl,lNCTIONS OF THE POSITION I) ~;hI;l)J \ 4'5)I~lS fvJt ''7 AdJYl,r"Wt}&r in MIJIt~FJ o.J~ "\ ~ DevelopS long range planning and development of the Maintenance and Operations Department. ~ . Provides technical assistance, including conducting feasibility and cost studies, to the City Administrator and City Council to assist in the planning of the City's public works and improvement programs. Prepares and administers t;re annual departmental bUdgef and monitors expenditures of funds in budget. ' Represents the City with state and county officials. r '<t\tf ~"'~r"!~ ( '1-. . j 'l.,).;'\1\\X. I>' '<z~0."i L\I" Directs operations of the water and^ sewer" divisions to ensure compliance with all applicable State and Federal health regulations, as well as meeting the present and future water and sewer needs of the City and its customers. Monitors operations to ensure compliance with applicable laws, regulations, rules, policies and ordinances. Develops and oversees policies, procedures and practices to ensure safety and efficiency. Oversees the development of the department safety program including coordination of monthly safety meetings. e . . MATHEMATICAL SKILLS . Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. Ability to prepare a department budget. OTHER KNOWLEDGE, SKILLS, AND ABILITIES . ~~~rf,f;+- Considerable skill in using computer programs including Word, Excel.(and A"''''''ss. _ Ability to operate various types of office equipment. Knowledge of clerical and office procedures. Knowledge of local government functions and practices. Ability to maintain confidentiality. Ability to organize work and develop goals, policies, plans and procedures related to office management. Ability to organize and prioritize work. CERTIFICATES, LICENSES AND REGISTRATIONS Minnesota Class D Driver's License . PHYSICAL DEMANDS . The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. . . The noise level in the work environment is usually moderate. , , . ~~ .,:.- ~, f.~',~,.',: ".-"" lfv':'J ,:,'" , ,\ ~,r:', '..-f 'j {,j C:'.< ': / J'-.t,,). '-~ Oversees and inspects field operations to determine work progress, changing priorities, problems, hazards, safety, and materials and equipment needs. Develops and plans purchases utilizing the capital equipment improvement 1und and gathers quotes and bidding information from vendors. Reviews and recommends short and long term issues relating to parks and recreational areas and facilities, including parks uses, acquisition, development of facilities; and recreation program needs. Directs the maintenance and operations program for City parks. Responds to concerns, issues, and complaints from the general public, City Administrator, elected officials and regulatory agencies. Establishes and maintains communication with public. Develops recreation programming and identification of future recreation issues. Manages Park Fund capital projects. Supervises reforestation program and administers the disease tree control program. Attends City Council, PTRC, and other meetings as directed. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES (lrl~ C}4AJ7c1 Sf~ht\~T and. f-ne I(:f'('f'(ai~ ~"r'.J,fV" - 5~~"~(,,, e~et"'in ~:~~~:~~~dliUIIS DepCiIIIIl",nt. Responsible for . the overall direction, coordination, and ev no hese tlflft&:- d€pa.rf--lv0~ Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include interviewing; planning, assigning, and directing work; rewarding and disciplining employees; eval~ating performance, and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend hiring, trans1erring, promoting, demoting, suspending and discharging of employees. \ (tCYtllfUj m!> QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals .. with disabilities to perform the essential functions. c<--'... ([ji'!{'i'J' ) r I, .. J.r- - . .' --lor a!"e. ,-pR.rr0 ! 1 ttt c ./") , \ f)JC,frt-r, r11'"M, /' jt:'-U r" 1~1 EDUCATION and/or EXPERIENCE j-S- Bachelor's Degree in related field. Minimum of five~ars with a minimum of two years supervisory experience in municipal maintenance and operations; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, write, analyze, and interpret contracts, ordinances, technical journals, financial reports, development agreements, legislation, statutes, and legal documents, Ability to respond to common inquiries or complaints from customers, department staff, City Council, regulatory agencies, and members of the business community. Ability to effectively communicate both orally and in writing with state regulatory agencies, elected officials, City staff and members of the public. Ability to give verbal presentations and speeches. Ability to prepare reports and correspondence MATHEMATICAL SKILLS II Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios and percentages. Ability to prepare and administer an annual budget. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of the methods, techniques, tools, materials and equipment use in streets, parks, water and sewer maintenance and construction. Knowledge of turf management. Ability to review and interpret building, water and sewer plans and specifications. Working knowledge of plumbing, electrical and carpentry basics. Working knowledge of computers and software applications. Experience in the preparation and presentation of budgets as well as monitoring of expenditures. Ability to maintain department equipment and facilities. Ability to operate tractors, backhoes, dump trucks, skid loaders, and forklifts. Ability to provide direction and guidelines to employees. . t/I' CERTIFICATES, LICENSES, AND REGISTRATIONS Ciass Water License Class Wastewater License Valid Minnesota Class B Commercial Driver's License with air brake endorsement. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stand; sit; and talk or hear. The employee is occasionally required to walk; climb or balance; stoop, kneel, crouch, or crawl. f'l\6..i\( ).(f"'wt-- l,...t- lilt <lVi'(J~ \,\ The emplo ee mus fr tly lift and/or move up to 10 pounds and occasionally lift and/or ove up to 100 ou s. Specific vision abilities required by this job include close vision, distance viSion, color vision, peripheral vision, depth perception, and the ability to adjust focus. If WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Customer Service Representative I Administration Deputy Clerk SUMMARY Performs a variety of routine and complex clerical and secretarial work in providing administrative support. ESSENTIAL FUNCTIONS OF THE POSITION Answers all incoming telephone calls (voice and TDD) and directs callers to proper department or person. Greets visitors at front counter and assists or refers them as necessary. Provides general information and assistance to the public and staff. Directs visitors to proper offices and receives deliveries. Receives, sorts and distributes all incoming mail and faxes and processes all outgoing mail. Coordinates and maintains Gopher One Call tickets. Enters parks and recreation registrations into computer, answers calls regarding park and recreation classes, processes cancellations and refunds, deposits; and mails information concerning programs. Schedules park and rink rentals. Maintains and schedules service on office equipment. Orders office supplies. Programs and maintains cable information, including City Council meeting playbacks. Updates and maintains the City reference guide. . . ,