HomeMy WebLinkAboutCCP 04-29-2002
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~HILLS
AGENDA
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL MEETING
MONDAY, APRIL 29, 2002, 7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
City Philosophy
To provide a basic and necessary scope of quality services
through the innovative and purposeful use ofresources,
1.
Call to Order
7:00 P.M,
7:00 P.M,
7:00 P.M,
7:10P.M,
7:20 P.M.
2.
Approval of Meeting Agenda
3.
Approval of Minutes
a, February 11, 2002 Regular City Council Meeting
b, February 25, 2002 Regular City Council Meeting
c, March 18,2002 City Council Worksession
d, April 15, 2002 City Council Worksession
e. April 23, 2002 Maintenance Facility Task Force
4.
Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City Council and
will be enacted by one motion under a Consent Calendar format. There will be no separate discussion
ofthese itemsl unless a Council member so requests, in which event, the item will be removed from the
general order of business and considered separately in its normal sequence on the agenda.
a. Claims and Payroll
b. Organizational Structure Change - Appt. of 0 & M
c. Unbudgeted 2001 Operating Transfers
d, 2002 Revised TKDA Proposal
e. Resolution No. 02-19 Memorializing Charles Peck
f. Kid's Voting Minnesota
g, Summer Operating Hours
h, Lorin Hatch - PTRC Resignation
1. Proposal: Copier-City Hall
5.
Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and address for the record, and a brief
summary of the specific item being addressed to the Council. To allow adequate time for each person
wishing to address the Council, we ask that individuals limit tbeir comments to three (3) minutes.
Written documents may be distributed to the Council prior to tbe meeting, or as bench copies, to allow
a more timely presentation.
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CITY COUNCIL MEETING AGENDA, MONDAY, APRIL 29, 2002, Page 2
7:30 P.M.
6.
Unfinished and New Business
a, Planning Case 01-28: Catholic Charities Sign Standard Adjustment
b, Planning Case 02-01: 4410 North Snelling, Minor Subdivision
c, Planning Case 02-05: Guidant, Site Plan ReviewNariance Request
d. Planning Case 02-06: Pilgrim House, Special Use Permit
e. TCAAP Developer Discussion
f. 2002 PMP Feasibility Report
1) Receive and Accept Report
2) Authorize Preparation of Plans and Specifications
Administrator Comments
a, Window treatments
b. League of Minnesota Cities 89th Annual Conference
Council Comments
a. Council Member Larson
1. Discussion: Parks, Trails, Recreation Committee
2. County Road E Banners
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8:1SP,M,
7.
Adjourn
The above times may vary depending upon length of issue discussion.
8:30 P.M,
8.
Tentative May 2002 Meeting Schedule
Meeting dates, times and locations are subject to change.
Tentative June 2002 Meeting Schedule
Meeting dates, times, and locations are subject to change,
May I
May I
May I3
May 18
May 20
May 27
May 28
9:00 P.M.
9.
7:00 P.M.
Council Meeting
(Tuesday)
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/]'\~ILLS
MEETING MINUTES
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MONDAY, FEBRUARY 11,2002,7:30 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:32 p.m.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant,
Gregg Larson, and Lois Rem.
Absent:
None.
Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; City
Attorney, Jerry Filla; City Planner, Aaron Parrish; Interim Public Works Director and
Parks & Recreation Director, Thomas Moore; and Recording Secretary, Nancy
Czajkowski,
APPROVAL OF MEETING AGENDA
Mr. Lynch requested Agenda Item 6. E be amended to be Agenda Item 6. A.
Councilmember Rem recommended adjournment to a closed executive session to discuss a
performance evaluation,
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to adopt the agenda for the February 11, 2002, regular City Council meeting, as
amended, The motion carried unanimously (5-0).
APPROV AI~ OF MINUTES
A. January 22,2002 Worksesson
Councilmember Larson recommended the following changes:
1. On the first page, in the first line, #01-32, should be inserted,
2,
On page 2, in the eighth lines down, in the top paragraph, insert "with" after "deal".
3. On page 2, in the ninth line, in the top paragraph, delete "developed".
ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 11,2002
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4.
On page 3, in the third line from the top, delete one "American Tower".
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5, On page 3, under 2002 Fee Schedule, replace "Larson asked" with "Grant asked".
Mayor Probst requested the following change: on page 4, in the first paragraph under Council
Comments, replace "Keller" with "Kelliher".
Councilmember Aplikowski moved and Councilmember Grant seconded a motion
to approve the January 22,2002 Worksession minutes as corrected above. The
motion carried unanimously (5-0).
MOTION:
CONSENT CALENDAR
A.
B.
C.
D.
E.
F.
G.
Claims and Payroll
North Metro 1-35W Corridor Coalition Agreement
Appointments Joint Public Works Facility Study Group
Digital Camera purchase
Contribution Agreement Cities of Arden Hills, North Oaks and Shoreview, Lake Johanna
fire Department
Ordinance #337, Resolution #02-12, Resolution #02-13, Amending Arden Hills
Municipal Code regarding city Council salaries and meeting time
SEH Scope of Services amendment
It
Councilmember Larson requested the title of Resolution #02-12 be amended to read "A
Resolution Determining The Timing of Salary Payment For the Mayor and the City Council".
Councilmember Rem stated Agenda Item D is also on the agenda for discussion at the
worksession.
Mr, Lynch noted staff made a decision to bring the matter forward at this time. He added some
other expenditures were not as large as they were estimated to be. He stated this provided an
opportunity to bring this purchase forward, He noted the current digital camera is not
compatible and up to date, He added the matter could be discussed at the worksession.
Councilmember Aplikowski stated staff should go forward on what they have selected. She
noted they should buy good quality because it benefits the City in the end.
Councilmember Rem moved and Councilmember Aplikowski seconded a motion
to approve the Consent Calendar, as amended in Agenda Item F., and authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
MOTION:
PUBLIC COMMENTS
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Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda,
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 11,2002
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No public comments were made.
UNFINISHED AND NEW BUSINESS
A. NSY A Big Ten Supper Club
Mr. Post explained his memo to Mr. Lynch included in the Council packet. He noted the
organization has met the trade and spending requirements with ease. He added staffrecommends
approval.
Mr. Frank Maddsen complimented the City Council on its new chambers. He stated he was
happy to be back and looked forward to making and distributing money in the Arden Hill's
community.
MOTION: Councilmember Grant moved and Counci1member Aplikowski seconded a motion
to approve Resolution No. 02-11, Resolution Approving North Suburban Youth
Foundation Charitable Gambling Premises Permit Renewal Application at the Big
Ten Supper Club as recommended by Staff. The motion carried unanimously (5-0).
B.
Xcel Energy Utility Line Construction
Mr. Lynch explained his February 17, 2002 memorandum regarding construction of utility lines
on the west side of Lexington Avenue, He noted the three options as proposed by staff.
Mr. John Wertish stated he was the Community Relations Manager for Xcel out of the White
Bear Lake Avenue office. He noted he was there to answer questions. He added the original
$400,000 estimate to place the wires underground does not include removing the existing over
ground service. He stated there were also carrying costs. He noted the surcharge tariff was
approved in concept. He added Xcel is going through a compliance filing, He stated there are
things in the original tariff the Commission wanted clarified or changed. He noted the basic
structure had been approved. He added there are different thresholds on how Xcel is allowed to
collect this money to try to protect the ratepayer from large increases, He stated there are built in
mechanisms to keep the rates low.
Mr. Lynch asked for clarification on the lines to be installed, Mr. Wertish responded our system
is integrated and redundant by design. He stated it would be tied in to existing infrastructure that
services Arden Hills, He noted it would provide back up service for Arden Hills. He added the
system is not unique to one city, but is all tied together.
Mayor Probst asked for clarification. Mr, Wertish responded this effort started three years ago.
He stated Xcel backed off and did some reconfiguration. He noted it is critical to have the line in
before the cooling season arrives, He added they have looked at several scenarios. He stated this
was the project of choice.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 11,2002 4
Mayor Probst stated he had hoped from the last encounter that Xcel would have recognized the .
sensitivity ofthc Arden HilIs community to overhead lines, He noted the line would be paid for
by the residents of Arden Hills when the line services Shoreview. He added the line goes
underground when it goes into Shoreview.
Mr. Wertish stated express feeder lines are a different scenario, He noted Xcel did not decide
against overhead lines at Lexington. He added that position was adopted by the Public Utility
Commission,
Mayor Probst stated Xcel is required to follow the requirements of the community it operates in.
He noted the City has the legal right to control its right of way.
Mr. Wertish stated the project was approved by the County, He noted Xce1 has County permits.
He added Xcel's legal staff has determined a city permit is not required. He stated the County
has jurisdiction. He noted not that Xce1 should not work with the City,
Mr. Parrish stated he spoke to a County Specialist, He noted one component of the permit is to
obtain any permits of the municipality. He added Ramsey County does not do any folIow up on
that point.
Mr. FilIa stated that since 1971 the City of Arden Halls has had regulations to require
underground utility lines, He noted most deal with new development requiring the developer to e
place lines underground. He added the utility regulations in 1971 talked about the existing
distribution lines and the process. He stated the City would need to get together with the energy
company and discuss how the underground line was to be paid for. He noted nothing requires the
utility company automatically to pay for it. He added that since 1971 Minnesota courts have
found that cities have the authority to require underground lines, but that utility companies have
the right to be reimbursed for that cost. He stated one way is to require a surcharge, He noted
that in this case the City did not have the choice to decide whether it wanted to underground the
line and decide the costs, He added he thought Xcel should have gone through the City's
permitting process. He stated the Public Utility Commission has taken the position that the
incremental cost be absorbed by the municipality,
Councilmember Larson asked how Xcel decided to put part ofthe line underground. Mr.
Wertish responded there is no other option in the right-of-way. He stated there is an existing
overhead line. He noted there is not enough room to put the line in the right-a-way and keep
Xcel's clearance, He added since it is the only option the line must go underground at Xcel's
cost.
Councilmember Larson stated that is more expensive than running an underground line in the
Arsenal property where there is no development. Mr. Wertish agreed.
Councilmember Larson stated he was told there is a real need to anticipate a significant load this .
summer to provide redundancy so customers north of Arden Hills have reliable power. Mr.
Wertish concurred.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 11,2002
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Councilmembcr Larson stated the Commerce Department told him that a 35,5 and 65 KV line
could be a distribution line, He noted there is a seven-point test. Mr. Wertish responded Xce1
uses a 34.5 as a distribution line.
Councilmember Larson stated it is not clear to him that this cost would fall to the residents of
Arden Hills since there is not a direct gain to having that line installed. He noted if this is a
transmission line, then the issue of who pays is a more complicated question, He added he does
not feel he could support any option, but to require Xcel to place the line underground line, He
stated that given the way this has unfolded in that the City was not given the opportunity to
discuss the project ahead oftime, he is concerned. He questioned why the City should have to
pay for removal of the current line when they were given no input on the project. He noted he is
sorry that work has gone into line, but is not sure that this should become the City's
responsibili ty.
Councilmember Aplikowski stated she does not understand why part of this line is to be placed
underground and some of it above ground. She noted she did not understand why Arden Hills
must pay for this line, but Shoreview does not need to make any payment at all. She added she
knows the electric lines benefit of all. Mr. Wertish responded he empathized with the comment
that this line did not benefit Arden Hills. He stated the electricity for Arden Hills passes through
other communities and Arden Hills does not pay for changes in those lines. He noted the system
is integrated, He added that if there is strong winds or a storm, they could shift the load and
serve the parts that are out because lines are out. He stated the system is built to be redundant.
He noted there is no room in the right of way and putting the lines above ground has a much
lower cost. He added Xcel must keep costs down as much as possible to protect the overall rate
payers. He stated the requester of underground lines should pay for it when it is done as an
aesthetic improvement only. He noted this concept has been supported for years,
Mayor Probst stated there is a set of lines on the east side now. He noted Xcel is choosing to run
the lines above ground ofthe wcst side, which is in Arden Hills. Mr. Wertish responded they do
not want to have two feeders on the same pole,
Mayor Probst stated they might be at risk from a car, but the weather would be the same on both
sides of the street.
Councilmember Grant stated this is a major grid and a transmission feeder. He asked if there
were some voltage point above which Xcel does not transmit the cost back to a city.
Mr. Lynch asked at what KV rate does the cost not come back to a city. Mr. Wertish responded
that if the cost to put the line in is for the public good, it is spread out. He stated the general rate
base picks up that cost.
Mr. Lynch asked at what load does Xcel tap into the local community for contribution, Mr.
Wertish responded 34.5 is the highest distribution voltage. He stated voltage is like pressure. He
noted the more robust it is the more efficient it is.
ARDEl\' HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 11, 2002
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Councilmember Grant stated that if it is a local street the underground cost is picked up by the
local community, He asked a what point does Xce\ not assess the cost back as it progresses to
the high lines.
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Mr. Filla stated a city's request for an underground line triggers the discussion on how to pay for
it. He noted the city would just pay the incremental cost of putting the line underground. He
added if other issues make underground the only option for Xce\ the cost becomes part of the rate
structure.
Mayor Probst asked ifthere were situations with distribution lines that go underground and no
one pays an additional charge. Mr. Wertish responded yes and no. He stated Xcel's practice in
new residential areas is to put the lines underground. He noted there is a lot revenue generated
by Wispark to offset the charges. He added the developer wants to develop 100 lots so he has to
pay for it. He stated everything is cost justified.
Councilmember Aplikowski asked why Wispark is not picking up the extra cost for these lines
since it need them, Mr. Wertish responded Arden Hills has requested the line to be underground.
Councilmember Aplikowski stated the Wispark development triggered the need for this line. She
asked if this line would benefit any new development in Arden Hills. Mr. Wertish responded
that for additional development they would need additional feeders from Substation 10. He _
stated this line benefits Arden Hill because the system is tied together. .
Mr, Lynch stated currently underground line running in Hamlin Avenue in the TCAAP property.
He noted Mr. Wertish had claimed earlier Xcel would have to replace that line in the next five
years. He asked who would pay for that cost. Mr. Wertish responded general rate payers
everywhere would pick that cost up, He stated if they have to upgrade or reconstruct a line, that
is a cost of doing business.
Mr. Lynch asked for clarification. Mr. Wertish responded it costs more to go underground. He
stated they are obligated by the commission and the ratepayers to use the most cost efficient way
to construct a line. He noted south of Highway 96 they have no options,
Mr. Lynch asked whether it would be possible to upgrade the line through Hamline Avenue to
meet these needs. Mr. Wertish responded no. He stated they needed another circuit.
Councilmember Larson stated one conceivable option would have been to move up replacement
of that line rather than build this line, Mr. Wertish responded the incremental increase is not
enough, He stated they needed another circuit, He noted that with an upgrade of the Hamline
A venue line the incremental gain is minimal.
Councilmember Larson stated a double circuit could have been placed on metal poles. He noted
it would not have cost more than what Xce\ is doing, Mr. Wertish responded operations did not .
want to put both lines on the same pole.
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ARDEN HILLS CJTY COUNCIL MEETING MINUTES
FEBRUARY 11,2002
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Councilmember Larson asked if they could not do other things to aIJow a double circuit. He
stated they could have put up a bigger pole to bc more resistant to damage, Mr. Wertish
responded this was the most practical way to get the job done.
Councilmember Larson stated it does not address the needs of this community. He noted that
property will remain park land. Mr. Wertish responded he understood.
Mayor Probst stated he did not think Mr. Wertish did understand, Mr, Wertish responded they
worked with the County.
Mayor Probst stated Mr. Wertish should not take his comments personally, but he thinks it is
unconscionable that the City was not contacted. He noted it was unconscionable that other
options were not explored, He added they should have considered additional services on the
west side rather than having lines on both sides of that property, He stated he is mystified why
the Wispark development is not part of this discussion when the additional load is caused by it.
Mr. Wertish responded Xcel is not charging anybody. He stated Arden Hills is requesting the
underground lines,
Councilmember Grant stated this line serves Wisp ark. He noted it is a new development and has
no charge for underground service. He added that County Road F the lines are underground at no
charge. He stated this section is overhead with no other options considered. He noted it is
frustrating to Council, since the rate payers are left to pay the bill. He added Xcel needs the
capacity and the redundancy, He stated Xcel should have approached Arden Hills just as the
County indicates in its permit process. Mr. Wertish responded they were not told of this new
requirement when they received their permits, He stated some things fell through the cracks, He
noted he is sorry the City feels this line would just benefit Wisp ark. He added it benefits Arden
Hills too since the system is integrated.
Councilmember Grant stated that the best practice for the future is to notify the city involved as
the normal course of action,
Councilmember Aplikowski asked how big an issue this $450,000 cost is. She stated they did
not notice these lines going up until some one call the city. She questioned how important it is
for the city to have that stretch of line underground.
Mayor Probst stated the PUC regulations are not in place. He noted there were other ways of
solving this problem, He added there are many ways to protcct those poles on the other side of
the street. He stated they have not noticed the lines because Xcel has been building north to
south. He noted there are not a lot ofresidents there to notice,
Mr. Lynch stated that by ordinance the city policy is that the lines should go under ground,
Councilmember Aplikowski stated if the City requests it have to pay for it. She noted money is
the bottom line. She added she knows the permit policy was not followed. She added they are
going to spend money either way. She stated the issue is what is the best use of the residents
money.
ARDEN HILLS CITY COlJNCIL MEETING MINUTES
FEBRUARY 11,2002
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Councilmember Rem stated that whatever the process, right now they are talking about money
the residents would have to pay to go underground, She noted they have situations where they
deal with county right of ways. She added whatever they do is going to cost them money in some
form or fashion. She stated she has a hard time feeling they should put this on the backs of the
Arden Hills' residents.
Mayor Probst stated he was concerned about this on several levels, He noted that first this is the
wrong way to solve problems. He added the City was not involved in the discussion. He stated
this is a bullying technique, He noted it is wrong for Xcel or others to come in without
discussing and say it has already been done. He directed staffto investigate what options they
have to pursuing this by either legal action or letters. He stated he was not sure what the next
step would be.
Councilmember Larson stated he did not want the City to pick up the cost. He noted he is not
convinced at this point that that is a foregone conclusion. He added when he had talked to a
person at the Commerce Department, the contact did not get feel it would necessarily be the
City's cost. He stated the contact had indicated that this size line could be in either category, He
noted it was a seven-part test. He added the decision tonight is whether they want the line to
continue until they know what is at risk. He stated it would give the City Attorney more time to
look into these issues, He noted they have 38 poles.
Mr. Filla stated the City could ask Xcel to stop, but it probably would not comply. He noted
there is no great likelihood of injunctive relief. He added they would have to prove the
likelihood ofXcel prevailing is good. He stated the major problem is the overhead cost versus
the requested underground cost. He noted another major problem would be Xcel would argue it
is a county road and not a city road, He added it would be different if this was happening in a
local city street. He stated this discussion is almost after the fact instead of before the fact. He
noted the city has not had the chance to negotiate anything other than this option.
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Councilmember Grant stated he was not interested in assessing the city or the ratepayers
$450,000. He asked what the cost would be to remove what had already been put in. Mr.
Wertish responded he would not take long to remove the line, He stated there would be some
salvage.
Councilmember Larson stated the issue is whether they needed to come before the City as well as
the County to put the line in.
Mr. Filla stated the language is not as clear as that for a city street. He noted he did not know the
case law on this issue, He added that if they had no obligation to come before the City, then the
underground issue should be approached purely as matter of community relations. He stated
Xcel has admitted that part had been blown,
Councilmember Rem stated the City needs a better sense of its rights in the county right of way.
She noted that if the County prevails, then there is not a lot to discuss.
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ARDEN HILLS CITY COUNCIL MEETNG MINUTES
FEBRUARY 11,2002
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Mr. Filla stated hc could have an answer soon, but not before tbe meeting is over. He noted that
the issue is whcther or tbe City would request Xce\ to stop, Hc added his expectation that Xce\ is
not going to stop.
Councilmember Larson stated the staff memo asks the City Council to choose one of three
options, He noted the best thing would be to table the matter until the next meeting and ask the
City Attorney to look into it further. He added the Council should ask Xcel not to go forward
until the City can respond. Hc stated he understands that Xce\ migbt not stop. He noted it is a
small request to stop the process for one or two weeks. He added Xce\ has not becn a good
neighbor to this point.
Mayor Probst asked if the staff or City Attorney should send a letter to Xcel with such a request.
Councilmember Larson responded in the affirmative,
MOTION:
Councilmember Larson moved and Councilmember Rem seconded a motion to
table further action on options that staff put forward until determination by the
City of Attorney of the City's jurisdiction and to request Xcel not proceed until
thc City has time to make such a determination, The motion carried (4-1
Aplikowski),
c.
Park Warming House Replacement
Mr. Lynch explained that during the 2002 budget discussion tbe Park Recreation and Trails
Committee recommend replacement oftwo warming houses. He stated the Committee has
changed its recommendation. He noted the Committee would prioritize other capital
improvements over other things in the Comprehensive Park Plan.
Councilmember Aplikowski stated since there would be a delay in the replacement, she would
like the Committee to look at the design, She noted the Committee should discuss if the parks
sbould have the same design or a design unique to each park. Mr. Moore stated tbe Committee
liked the style of Tony Schmidt Park. He noted one option would be to match the Tony Schmidt
Park style in all building structures in this park.
Councilmember Larson stated the current recommendation of the Park Recreation and Trails
Committee is to replace the two warming houses in 2005 and 2006, He noted that this year the
Committee rccommends no capital improvements until the plan is completed,
D. Tony Schmidt Underpass Funding
Councilmember Rem asked about the Tony Schmidt underpass. Mr. Moore responded the Parks
Recreation and Trails Committee voted to spend up to $50,000 from the park fund for funding
the Tony Schmidt underpass.
Councilmember Larson asked whether the City wanted to make some financial commitment to
the underpass project. He stated that proposal is number 1 on the County Park recommendation.
He noted the recommended commitment of$50,000, He added he was not sure the City had to
ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 11,2002
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approve that amount. He stated a lesser amount could still indicate the City's willingness to help
with the project. He noted some of it could come !Tom Park Funds. He added Mr. Post has
mentioned another possible source.
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Mr. Post stated the City has reccived $16,000 as unanticipated revenue from St. Mary's for park
use,
Councilmember Larson stated it was hard to know if the County would proceed without a
commitment since it is number one on the priority list. He noted the total cost is $321,000, He
added this underpass is an essential part of the City's trail system. He stated the rail road tracks
are significant. He noted it is a safety issue,
Mayor Probst stated he supported participation, He noted the issue is the appropriate amount for
the City's participation,
Councilmember Grant stated he was not sure he could support anything more than $50,000,
Mayor Probst stated ten percent would be $32,500. He noted it would be a logical amount. He
added he did not know if the County had requested additional grant money.
Councilmember Aplikowski stated the recommended contribution is $16,000, She noted
doubling that number would be about the same amount suggested by Mayor Probst. .
Councilmember Larson stated he was comfortable with amount. He noted if it was not enough
the County would notify them.
Mr. Lynch asked for direction for staff on what Park Funds should be utilized for since there are
limited dollars, Mayor Probst responded that historically the Park Fund was utilized for new
capital projects. He stated there might be some gray areas concerning rebuilding new structures,
Councilmember Grant stated the City Council has not received the park plan yet. He noted he
would like to see a copy of the latest draft presented at a work session, He added he would like
to see the entire framework to see how projects fit into the overall plan. He stated the Park,
Trails, and Recreation Committee has done a lot of work. He noted he would like to be respect
that work.
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a
motion to approve support for the Tony Schmidt Underpass Project, to fund
$32,000 for the project in the belief it would further the project, and to utilize the
$16,000 from St. Mary's to fund half of this commitment. The motion carried
unanimously (5-0).
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ARDEN HILLS CITY COlJNCIL MEETING MINUTES
FEBRUARY 11,2002
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E. Planning Commission, PTRC, Appointments, Chair, Members
Mayor Probst explained the bench handout on chair appointments for the Plmming Commission
and the Parks, Trails, and Recreation Committee,
Councilmember Rem suggested a letter-notifying pcople appointed to committees. She stated the
letter could list the telephone number for the Chair and indicate the first meeting. She noted new
appointments should not find out from the newsletter about the appointment.
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to appoint Mr. David Sand, Chair of the Planning Commission and Mr.
Rich Straumann, Chair of the Parks, Trails, and Recreation Committee. The
motion carried unanimously (5-0).
ADMINISTRATOR COMMENTS
A. TCAAP resolutions
Mr. Lynch explained proposed resolutions in support of the TCAAP Reuse and Acquisition,
Councilmember Rem requested the following changes:
1. In the sixth WHEREAS paragraph, the map attached needs to be more detailed to be
helpful to everyone.
2. In the seventh WHEREAS paragrapb, the Vento Plan should be an attachment.
3. In the ninth WHEREAS paragraph, the National Guard should be mentioned by name.
Councilmember Rem noted that the clean up activities would continue until the property is
suitable, but she wondered how that fits in the time line being released. She added the City could
request that the contract with Alliant Tech not be renewed as referenced in the Fourth provision.
She stated however the Army could still renew the contract. She noted her assumption that the
non-military group would receive this draft,
Mayor Probst stated he welcomed the recommendations Councilmember Rem made to the
proposed resolution. He explained his proposal for distribution and the timing ofthe process.
He noted his meeting with Col. Lord ofthe National Guard last Friday. He added Co\. Lord
assured him that the National Guard would continue to work with the City and would support the
City's proposal. He stated the City would receive everything not under guard license. He noted
the first step would be to approve this resolution with the proposed amendments.
Councilmember Aplikowski asked if the timeline was practical. She questioned why it was so
intense. Mayor Probst responded he thought it was achievable although incredibly ambitious.
He stated there is some urgency due to the other requests that are appearing. He noted this needs
to be the baseline for all judgments on the other requests.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY II, 2002
12
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Councilmember Aplikowski stated she could see the value oflegislative action. She noted she is
apprehensive about the decision of a development partnership
Councilmember Larson asked for clarification on the acreage. Mayor Probst stated the Vento
plan had 1100 acres for parks and open spaces and 800 to 1000 acres for development. He noted
the National Guard's current proposal would only leave 500 acres outside of its control.
Councilmember Larson asked if the City is giving up too much by agreeing to the land the
National Guard has left. He questioned whether they should use the figure suggested by the
Vento Plan. He stated it appeared the city is ceding that land to the National Guard.
Mayor Probst stated that from the discussions and correspondences he felt any change would
unravel what they are trying to accomplish. He noted they could continue to work with the
National Guard to seek other parts of the property to seek other parts we think are important.
Councilmember Larson stated the language has a range from 500 to 800 acres. He noted he
would prefer to see just the higher figure.
Mayor Probst stated they could easily remove the number and just indicate the remaining land,
He noted Representative McCullum wanted almost a legal description,
Councilmember Larson agreed to deleting the number.
.
Councilmember Rem stated they should phrase it as much as possible to work with the National
Guard, She noted the National Guard is key to the City obtaining approval. She added that
perhaps they should mention the DNR,
Councilmember Grant asked if the school district should be added as a part, Mayor Probst
responded he was not sure ofthe school district's interest.
Councilmember Larson stated he is prepared to support the two resolutions. He noted the
Council has made a number of changes. He asked whether the Council could vote on them with
the understanding someone would fax the Councilmembers the revised Resolution. He stated
then the Councilmembers could indicate their approval and fax a copy back to staff.
Mr. Lynch stated he would prefer to use email.
Councilmember Larson concurred,
MOTION:
Councilmember Larson moved and Councilmember Aplikowski seconded a
motion to approve Resolutions for Support For The Reuse of TCAAP Property
and Support For TCAAP Reuse and Acquisition, subject to changes by staff in
light of the discussion, and provided staff transmit revised resolutions for
approval by Councilmembers prior to distribution. The motion carried
unanimously (5-0).
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 11,2002
13
Mr. Lynch stated that he would meet with representatives of Ramsey County tomOITOW for the
final selection of the architect for the Public Works facility. He noted the meeting would be held
at City Hall.
COUNCIL COMMENTS
Councilmember Aplikowski stated she publicly congratulated the newest millionaire in Arden
Hills, She noted she was sorry she missed out on the patrol car.
Councilmember Aplikowski asked if the City Council could review the job descriptions for the
restructuring as soon as possible,
Councilmember Aplikowski stated that concerning the Xce\ matter she knows it is a matter of
principal. She noted that in practicality the City must leave the lines above ground or pays the
$450,000. She added that ifthey go to court it might meant $550,000, She stated that ifthere
had to be a stretch ofland with these lines, this would be her choice. She noted the bottom line is
that to do anything else would cost the City a lot of money.
Mayor Probst stated he is angered by the fact that this is the second time this had happened. He
noted the last time Xce\ did not come to the City the issue went away after a series of difficult
meetings. He added it infuriated him that Xcel decided on a plan without even a discussion with
the City. He stated Councilmember Larson mentioned options that may not have cost $450,000.
He noted they may still end up with the plan that was presented today, but he is frustrated with
Xce\'s reliability, He added there are multiple outages in his neighborhood, He stated that in the
past when there were issues, he could contact them and get straight answers. He noted he called
them as the Mayor ofthe community and was given an address that did not exist as the place that
Xce\ employees were working.
Councilmember Rem noted that the newsletter draft copy is due in on Wednesday ofthis week.
She added this issue would feature the new city hall and the web site.
Councilmember Rem stated Northwest Youth and Family services had its annual retreat for new
board members. She noted they were able to cut $100,000 from the budget without cutting
salaries or laying anyone off. She added contributions are down.
Mayor Probst noted the status of Trinity Lutheran Church and its parking lot. He added the City
should not deal with past practices, but should move forward.
Councilmember Aplikowski concurred that it was important to go forward as quickly as possible
or they would be landlocked.
The other Councilmembers concurred. Mayor Probst directed staff to move forward on that
basis,
ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 11,2002
14
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Mayor Probst stated staff had been following the County garbage hauling practices. He asked
staff to find out whether the County could dictate number of haulers in a community,
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Mayor Probst noted the number of Arden Hills residents that unitized the Resource Center this
month. He added 19 residents were assisted and two residents are seeking construction
consultation,
Mayor Probst stated the annual meeting of the St. Paul Chamber of Commerce would be held on
February 26, 2002. He noted he would not be able to attend,
Mayor Probst adjourned the regular meeting to a closed session to discuss a performance
evaluation at 9:48 p.m.
Mayor Probst reconvened the regular meeting at _ p.m.
ADJOURN
MOTION:
Councilmember _ moved and Councilmember _ seconded a motion to adjourn
the meeting at 9:_ p,m, The motion carried unanimously (5-0),
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Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, February 25,2002 at 7:30 p.m. at the Arden
Hills Council chambers,
EXECUTIVE SESSION
City Council went into Executive Session at _ p.m. Council came out of Executive Session at
_ p.m. There was no action taken or direction given by the City Council as a result of the
Executive Session.
ADJOURN
Mayor Probst adjourned the Executive Session at _ p.m,
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MEETING MINUTES
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MONDAY, FEBRUARY 25, 2002, 7:30 P.M.
CITY HALL COUNCIL CHA.l\1BERS, 1245 WEST HIGHWAY 96
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:05 p,m,
Present:
Mayor Dennis Probst, Councilmembers David Grant, Gregg Larson, and
Lois Rem.
Absent:
Councilmember Beverly Aplikowski,
Also present were City Administrator, loe Lynch; City Accountant, Terrance Post; City
Planner, Aaron Parrish; Interim Public Works Director and Parks & Recreation Director,
Thomas Moore; and Recording Secretary, Nancy Czajkowski.
APPROVAL OF MEETING AGENDA
Councilmember Rem requested the Worksession Minutes be deleted from the Agenda.
MOTION:
Councilmember Grant moved and Councilmember Larson seconded a motion to
adopt the agenda for the February 25, 2002, regular City Council meeting, as
amended. The motion carried unanimously (4-0).
APPROVAL OF MINUTES
A. January 22, 2002 W orksession
R January 28,2002 Regular City Council Meeting
Councilmember Rem requested the following changes to January 28, 2002 Regular City Council
Meeting minutes:
I. On page 9, the motion to adjourn has to be completed.
2. On page 9, in the last sentence, replace "March 11, 2002", with "February 11, 2002",
Councilmember Larson requested the following changes to the January 28, 2002 Regular City
Council Meeting minutes:
ARDEN HILLS CITY COUNCIL MEETING MIl\1JTES
FEBRUARY 25, 2002
2
L
On page 6, in the third paragraph, in the first sentence, Councilmember Larson had asked
about the City's response to the Fire Department.
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2. On page 6, in the second paragraph from the bottom, in the third sentence, delete "that he
stresses that",
3, On page 7, in the sixth paragraph, in the second sentence, replace "that he why" with
"that was why".
Councilmember Grant requested the following changes to the January 28,2002 Regular City
Council Meeting minutes:
1, On page 4, in the ninth paragraph, directly above the motion, replace "his connections" to
"previous indirect ties".
2. On page 6, in the first paragraph, replace the first sentence with "Councilmember Grant
noted the importance of appointing a Maintenance Facility Task Force",
3. On page 6, in the first paragraph, in the second sentence, replace "they were" with "the
Mayor was",
4.
On page 6, in the first paragraph, in the third sentence, insert "County" before "process".
.
Mayor Probst requested the following changes to the January 28, 2002 Regular City Council
Meeting minutes:
1. On page 7, in the third paragraph, in the first sentence, in the second line, replace "but"
with "or".
2, On page 7, in the third paragraph, replace the last sentence with "He stated his concern
that the Fire Department was building an expectation that they could not keep up,"
3. On page 9, in the fourth paragraph, replace the fourth sentence with "He stated they
discussed an agreement about Arden Hills."
4. On page 9, in the fourth paragraph, in the third from the last sentence, replace "they" with
"Arden Hills".
5. On page 9, in the fourth paragraph, replace the second to the last sentence with "He added
there was a need to take formal action."
MOTION:
Councilmember Rem moved and Councilmember Larson seconded a motion to
approve the January 28, 2002 Regular Council Meeting minutes as corrected
above. The motion carried unanimously (4-0).
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 25, 2002
3
CONSENT CALENDAR
A. Claims and Payroll
B. Resolution #02-15 Accepting the Adequacy of the Environmental Assessment Worksheet
for the Gateway Business Center
C, Regular Full Time Employee Status City Planner Aaron Parrish
D. Probationary Appointment of Cynthia Young to Deputy Clerk Position and Probationary
Appointment of Sandra Byl to CSRII Position
E. PTRC appointments
F. Contract Services payment request #3.
G. Architectural Alliance invoices
H. Public Works Purchase of a Replacement 1 Ton Truck
1. Parks & Recreation Purchase of a Replacement Pickup Truck
J. Parks & Recreation Purchase of a Replacement Toro Groundmaster
Mayor Probst requested Agenda Item 4E be pulled from the Consent Calendar and moved to
Agenda Item 6B for discussion on how to make such appointments in the future.
MOTION:
Councilmember Larson moved and Councilmember Grant seconded a motion to
approve the Consent Calendar, as amended and authorize execution of all
necessary documents contained therein, The motion carried unanimously (4-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda,
No public comments were made.
UNFINISHED AND NEW BUSINESS
A. Resolution #02-16 St. Mary's Ukrainian Orthodox Church Charitable Gamhling
Premises Permit Renewal at Pot O'GoId Bingo Hall
Mr. Post explained the Agenda had a mistake, He stated this item should be listed as St. Mary's
Romanian Orthodox Church, He noted this organization has given generously to many lawful
purchase expenditures in trade areas, He added that while some organizations give $200 to $500
here and there, this one gives significant contributions. He stated Mr. Frank Belgis is in the
audience this evening to answer any questions.
Mr, Belgis stated he had nothing to add except that they enjoyed doing husiness out there and are
happy to continue.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 25, 2002
4
MOTION:
Councilmember Grant moved and Councilmember Larson seconded a motion to
approve Resolution No. 02-16, Resolution approving St. Mary's Romanian
Orthodox Church Charitable Gambling Premises Permit Renewal Application at
Pot O'Gold Bingo Hall as recommended by Staff. The motion carried
unanimously (4-0).
.
B. PTRC Appointments
Mayor Probst stated he had no objection to the appointments, He noted his belief that this
appointment would take the Commission to nine members. He added that although he does not
disagree with that number, the previous City Council had seven members on this Commission,
He stated he wanted to make sure the City Council knew where it was headed.
Councilmember Grant stated he did not think the size of this body was determined by city
ordinance.
Mayor Probst concurred. He stated it is a decision of the City Council.
Councilmember Larson stated it is great that they had additional persons that wanted to serve on
this Commission. He noted his concern that they have Committees begging for participation and
other ones with plenty of applicants. He questioned whether any of these appointments
expressed interest in serving on any other committees, Mr. Lynch responded not to his .
knowledge.
MOTION:
Councilmember Larson moved and Councilmember Grant seconded a motion to
approve the PTRC appointments, effective immediately. The motion carried
unanimously (4-0).
ADMINISTRATOR COMMENTS
Mr, Lynch explained his memo regarding the health care facility revenue refunding note and
housing facility revenue note. He stated unfortunately, there was no language between
Presbyterian Homes and the bank regarding penalty payments. He noted the bank has requested
an amendment to the language to allow for such penalty payments. He added staff recommends
the amendment to the notes approving a penalty.
Mayor Probst asked if there were other changes, Mr. Lynch responded there were none.
MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to
adopt and approve the execution of an amendment note to the Health Care Facility
Revenue Refunding Note, Series 2001A, and Housing Facility Revenue Note
200lB as requested. The motion carried unanimously (4-0),
Mr. Lynch noted the Mayor's birthday was tonight. He added the City's website is getting
requests for links that mayor may not be city business.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 25, 2002
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5
Mr. Lynch stated he had received a faxed copy of the legal opinion from Mr. Filla regarding the
City's jurisdiction in the Xce1 matter. He noted Mr. Filla had changed his mind on the opinion
based on further discussions, He added that based on the statutory definitions of right of way, it
is interpreted to be where the City has jurisdiction. He stated he would provide a copy of the
opllllon,
Mayor Probst asked that assuming the City Attorney's position does not change, did the City
Council wish to pursue this matter any further. He stated they had discussed a letter or telephone
call regarding the City Council's indignation over this matter. He noted his personal opinion
would be not to let this pass without offering some official commentary on the very poor way this
was handled.
Councilmember Larson stated he shared the Mayor's frustrations. He noted there is even greater
frustration when there is no avenue to challenge these actions. He added they still need to let
Xce1 know it needs to talk to the City. He stated maybe there is no legal obligation, but there is
one as a good neighbor. He noted Xce1 needs to have a good relationship with the City
concerning the power lines in the City of Arden Hills,
Councilmember Grant stated a letter expressing their opinion is appropriate, He requested an
opportunity for the City Council to review it at a worksession before it is sent.
Councilmember Rem stated she agreed it would have been better had Xcel come to the City prior
to making these decisions. She noted that if the legal opinion is that Xce1 did what it was
required to do, it gives the City less reason to say Xcel was out of bounds. She added she agreed
with a letter noting Xcel should have given the City council the courtesy of an opportunity to
comment.
Councilmember Grant stated Xcel obtained a county permit because it is a county road. He
noted his recommendation to send a letter also to the county. He added this letter would request
that the County encourage Xcel to contact the communities involved in the future when
requesting such a permit.
Mayor Probst stated he would work with Mr, Lynch on the letters.
COUNCIL COMMENTS
Councilmember Grant stated there would be a meeting with Mr. Moore and the Chair ofthe
Maintenance Task Force this Wednesday. He noted that during that meeting, they would set up a
time for first meeting of the task force. He added he urged that it be done quickly since the
County continues to move quickly on this matter.
Councilmember Larson stated he had noted in the non-agenda packet a mission statement as a
potential item. He noted this should be a high priority on the agenda. He added the
Councilmembers should all do their homework in advance,
ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 25, 2002
6
Councilmember Larson stated he was amazed to read Representative Krinkie's proposaJ to drop
residence inspections, He asked if Representative Krinkie had made any contact with the City.
Mr. Lynch responded a representative of the City of Golden Valley called today about this issue
due to their concern.
.
Councilmember Larson stated it baffled him that Representative Krinkie would propose this
without discussing it with the cities affected in his constituency. He noted it is a terrible idea,
He added he hoped it does not end up being enacted in the house.
Mayor Probst stated it was on his list of questions. He asked ifthe City Council wanted to go on
record opposing this and have it delivered to Representative Krinkie. He stated it would request
that Representative Krinkie withdraw the support for his proposal.
Councilmember Rem asked for clarification. Mr. Lynch responded it would create a system that
is not accountable to anyone. He stated it would be beneficial for the City to come out in
opposition to it.
MOTION:
Councilmember Larson moved and Councilmember Rem seconded a motion to
authorize staff to memorialize the City of Arden Hill's opposition to the
legislation introduced by Representative Krinkie eliminating city Building
Inspectors in the state of Minnesota. The motion carried unanimously (4-0).
.
Councilmember Larson stated he had noted that the City Planner had moved out of his
probationary period and into full time status. He noted he and the rest of the City Council feels
that Mr. Parrish is doing a good job for the City. He added this is not only on planning issues,
but also on other issues related to technology in the City.
Councilmember Rem stated the Newsletter Committee would meet Wednesday morning. She
noted that in the current draft the first page is on City Hall. She added the last page focuses on
April 22, 2002. She read the agenda. She stated that perhaps it would be a good time to get the
City's Website Task Force back together to handle these requests.
Mayor Probst stated the Metropolitan Council continues to roll out its blue print for 2030, He
noted he encourage anyone who was available to attend the meetings and to participate,
Mayor Probst asked staff to meet with the President of Bethel College and the new president of
Northwestern Collage, He stated they have had an opportunity to meet with the Bethel President
previously. He asked staffto find out what the schools are doing and to report back to the City
CounciJ at the March 1, 2002 meeting.
Mayor Probst stated he had received a proposal from Ramsey County and the schools regarding
the Dare program, He asked if this needed to be discussed. Mr. Lynch responded it is a $10,000
expenditure to the City currently, He stated the proposal is from the school district. He noted .
there would be no additional cost. He added they would do away with the uniform officers. He
stated it is a change in philosophy, He noted there is an upcoming county meeting if the City
Council wanted him to express an opinion.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 25, 2002
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Mayor Probst stated that as long as the change was revenue neutral he had no real opinion on the
matter.
Mayor Probst explained he would give a further update on the TCAAP issues. He stated he did
have a call from Ms, Link, He noted he did not have an opportunity to return that call. He
added one other party remains very interested. He added he had indicated that the City is still on
track to make a decision by the end of March. He stated he did not know if others had been
contacted or have an interest beyond these folks,
Mayor Probst stated that concerning the TCAAP meeting this evening he would have to confess
to being a bit discouraged with the conversation. He noted it was not nearly as positive as the
previous meeting. He added he did not know if it was because something was in writing. He
stated it is clear the City would have strong support from the surrounding communities. He
noted it is not clear, where the environmental groups would be on this issue, He added it is clear
they have more work to do there,
Councilmember Rem stated it seemed clear to her that one person speaking on behalf on the
environmental group wanted to see specific acreage and designations on this land for public use.
She noted the resolution seemed too vague to them as drafted. She added that it could be it was
the first time that they saw something in writing. She stated people wanted more specifics.
Councilmember Grant stated the representative from Representative McCollum's office wanted
more specifics. He noted the resolution was not intended to be legislation, but just a show of
support from the surrounding communities, He added that once it is complete they could move
forward on legislation. He stated that is not clear to all the parties. He noted that over the next
few weeks he thinks that all the units that review it would approve it. He added the
environmentalist wanted to save open space, He stated the advocate was present and wanted to
attach a certain number of acres to a specific use. He noted that to get down to that level of detail
would bog down the process. He added some felt that way while others wanted more details. He
stated more discussions are warranted. He stated it is important that a member of the City
Council appear at each meeting.
Mayor Probst stated he came away somewhat frustrated, He noted that when they go into the
right level of detail there are already accusations, He added some feel that the Mill's plan is the
City's plan. He stated the City had no involvement in the Mill's plan, He noted he does not
know how to get around that viewpoint. He added there are concerns about preserving features
and open space. He stated there is some clear work to do. He noted he is at a loss on how to
solve some of these issues.
Councilmember Larson stated the Vento plan was among the packet materials. He noted it had a
map accompanying it showing as far as it could what was intended. He added they could include
the number of acres in the resolution.
Mayor Probst stated those were included in an attachment.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 25,2002
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8
Councilmember Rem stated there was discussion that some pcople got only the text and not the
attachments. She noted that perhaps recapping the acreage would be a good solution,
.
Mayor Probst stated that at this point he would suggest they do nothing further unless requested.
He noted the resolution was just a starting point. He added he had only requested the parties not
but unachievable conditions to their support so as to stop the program.
Councilmember Larson stated that perhaps the City should adopt the resolution as it is now. He
noted that if the environmental groups are not agreeable they should just go forward with the
cities.
Mayor Probst stated one suggestion is to go back and amend actions already taken according to
the National Guard. He noted he is delighted to do what he could to move along, but not quite
sure how to do that. He added that perhaps the National Guard should now be included into the
discussions. He stated the National Guard is the other entity that has some degree of control over
this,
Councilmember Rem stated it might be useful since some questions revolved around the cleanup.
She noted they could have somebody from the Army EP A to answer some of those questions.
She added there might have been more of a comfort level if everyone had received a copy ofthe
attachments.
.
Mr. Lynch stated the cities received the full package. He noted other representatives got just the
resolution, He added this was based on staffs understanding that they would wait until there was
an understanding that all ofthem would support the City's position.
Councilmember Larson stated that this week the Lake Johanna Benefit Association Board of
Trustees would be meeting. He noted the city is on that Board. He added he previously brought
information on the fire department benefits of surrounding cities. He stated he feels they should
not support the proposed twenty-five percent increase. He noted the fire department has three
percent increases each year and Alliant Tech funds, He added his belief that the other cities feel
it is not the correct time to make this increase.
Mayor Probst concurred, He stated they looked at this information at the last meeting. He noted
his concern that an expectation is being built. He added the expectations would be that when the
contract goes away, then the cities would fund at that level. He stated this would set the stage
for a day of reckoning,
Councilmembers Rem and Grant concurred,
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
FEBRUARY 25, 2002
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9
ADJOURN
MOTION:
Councilmember Larson moved and Councilmember Rem seconded a motion to
adjourn the meeting at 8:00 p,m. The motion carried unanimously (5-0),
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, March 11, 2002 at 7:30 p.m, at the Arden Hills
Council chambers,
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'1'\~HILLS
MEETING MINUTES
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORKSESSION
MONDAY, MARCH 18,2002,4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDER
Mayor Probst called the meeting to order at 5 :34 p.m, Councilmembers present were
Beverly Aplikowski, Gregg Larson, Lois Rem, and Gregg Larson.
Staff present included Recreation Supervisor Michelle Olson; City Planner, Aaron
Parrish; City Treasurer, Terry Post; City Engineer, Greg Brown; and Recording
Secretary, Jackie Gritz.
Cynthia Young, Deputy Clerk Introduction - The new Deputy Clerk, Cynthia Young,
was introduced by Joe Lynch.
STAFF DISCUSSION ITEMS
Administration
Day In the Park Funding - Aplikowski summarized the meeting last week regarding
the Day In the Park. She noted the rough estimate is $30,000 if we do a 1:0 from 10:00
p,m. She noted we can go to the community and ask for money, and are currently doing
that. She said to Council is the Day In the Park that important to Council to spend that
kind of money and if we do it this year we may be committed to do it every year, If the
City is not willing to financially back it up then should we go back to the 4 hour day.
Currently we are budgeted at $10,000, Mayor said he would find time to solicit the
businesses that are wiling to give money. Last year we raised $33,000. Olson noted we
do not have a lot of former committee members to help, We would need more committee
members to help with some of the tasks. $2,500 was for the parade though this year we
are looking for participants who do not require payment or donation. Larson noted we
had such a great day last year and we cannot equal that and would prefer to start out with
something smaller but of quality and build on that. Aplikowski said we need the
reassurance the money will be there. Olson noted the committee really needs to move
forward quickly - fireworks have been promised to people. Aplikowski said she'd really
like to put together as much of a parade as possible, Larson said he believes it will be
harder to have a parade in the afternoon because he believes people are not as busy in the
morning. Lynch noted we still have a $200,000 surplus in the operations budget and
ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
MARCH 18, 2002
DRAFT
$10,000 can be thrown out with a community challenge to match it; and we could over
see money for next year. Mayor said we should go for another great event and believes
we can raise a lot of the money.
Aplikowski noted the staff time is an issue, Olson said she believes if staff does not get
paid for the time the involvement will be limited and staff needs incentive to be involved.
Aplikowski said she believes we should rename the day to include Arden Hills in the
name, Olson noted the committee suggested maybe having a name the day contest.
Terry noted all the past contributors will be in attendance at the upcoming business
luncheon.
Community Development
Planning/Zoning - TCAAP Developer Discussion - Mayor recapped which developers
have met with City Council to date. He also indicated he received a call from Weis
Builders and based on discussions they have decided they were not interested in
becoming a development partner. Ryan Companies have indicated their desire to give a
presentation but have since deiced against it. Mayor indicated he is unclear if Brakey's
Buidling and Development Corporation is interested. Opus may still be interested as
well. 3 options to go forward: select one team and go through the appropriate resolution;
2nd option: build our own team; 3Td option would be to make a decision to develop an
RFP and go through the formal process of selecting a team through that process. Mayor
would prefer not to go down path #3 because of the financial cost and time frame cost.
Joe 1. indicated an RFQ would be a shorter route to go down. Joe indicated this would at
least establish some kind of criteria for chosing a team if anyone would question the
choice. Mayor indicated he feels time is not our alley and he hopes Council will move
forward with this energeticly. Larson agreed moving forward quickly. Larson indicated
he feels comfortable with not have criteria set as Joe suggested with his RFQ and feels
they would have greater flexibility in dealing with the team if no firm criteria is set.
Parrish indicated there is some opportunity for the public's input on the process speaking
from the community "buy-in" prospective. Mayor noted he believes that the immediate
focus is the land transfer issue and the challenge is to find a team to help with the
transfer. Gregg indicated he believes there is a need for public polling, but he said it
believes will be a lot harder to do something similar to Apache because the TCAAP
redevelopment is not as tangible. Mayor said in theory we wouldn't probably use the
same team to develop all 500+ acres, Larson said maybe after the team has been chosen
then we go to the public to provide feedback on the proposed development plan. Mayor
said we may want to consider having some the teams entities contracted directly with the
city rather than the team, Aplikowski said she had some reservations ifthe Army will
truly let go ofthe land. Mayor said he believes a precidant being set with release ofland,
City Hall land is a good example, Mayor noted Alliant Tech has contacted him to meet
for discussion.
Rem wondered what trade offs we are going to have to give to acquire land. She noted
we are going to have to have more fire power than what the city currently has. She
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ARDEN HILLS CITY C01JNCIL WORKSESSION MINUTES
MARCH 18,2002
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would like to see what is going to be in our contract with a partner. She said she
wonders what the partner team is going to expect from us.
Mayor noted he is so confident because at least two parties have come forward and
offered to put some real money on the table already; and these kinds of things have been
happening around the country, The current question Mayor has was what kind of
timetable is Council comfortable with and what items are we going to look for in the
contract. Lois believes each presenter could come up with an outline of what they can
propose to do. Lois said she would like to know what the guidelines are for the process
which is what Mayor said we are looking at. Beverly said the Mayor has been privy to a
lot more discussions on this issue and would like to see more of these discussions with
Council. Rem indicated what she understands the Mayor wants is to have a cut-off of
presentations and then take a poll of councihnembers and see where the presenters stand.
Joe 1. reminded Council of the TCAAP outcome list that council developed and agreed
on as preferred outcomes in regard to TCAAP development and maybe use that as our
guide when we talk with developers.
Mayor noted he'd like to see April 8th be the last opportunity for developers to present to
Council and then it would come down to a negotiation with these possible developers.
Post asked if would be possible to start taking formal steps right now by hiring a lobbyist
and then at some point further down the process the development joins in. Mayor
indicated he'd rather use someone else's money to work on the land transfer. He believes
the need for a development partner is warranted because he believes the city is naIve and
a lot of planning will need to be done to answer a lot of the questions already out there.
Larson indicated he is comfortable with making an agreement at the April worksession;
Aplikowski said at least by the end of April.
Lynch reviewed that council wants him to pull the outcome issues out and pass them
around for affirmation; the April deadline for presentations, review past documents.
Mayor asked we contact some of the potential development teams and ask for a past
example. Parrish indicated we could contact other communities for their expertise on
similar issues.
Operations & Maintenance Department
Comp Parks, Trails, & Open Space Plan and CIP Recommendation - The following
PTRC members were present: Robert Thompson, lim Crassweller, Cindy Garretson, and
Rich Straumann. Greg ~ highlighted the current park comp plan and indicated the
PTRC is asking for input from the Council for final approval.
Mayor Probst how the committee arrived at the $6,5 million dollar figure, Jim C.
indicated that figure is based on the recommendations listed in the plan, Michelle Olson
indicated there was not an itemized because she believes the Council to not focus solely
ARDEN HILLS CITY COUNCIL WORKSESSION MJNUTES
MARCH 18, 2002
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on the dollar amount. Mayor Probst indicated his need to know how much of the money
was north of96 and how much would be spent south of96, Greg _ indicated it was
about 50/50.
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Post noted the City has a very "rock solid" commitment from CSM Corporation and the
committee should be aware of possible funding from their corporation.
Mayor asked for a 5 year plan for the "hot button" issues and their list of importance. He
indicated he believes it is important to get a sense of what the PTRC feels is most
important.
Jim C. asked that Council give the PTRC some parameters on funding. Mayor indicated
once the funding for the new Public Works Facility has been settled, the Council can then
indicate funding limits or talk about levys, Mayor noted other communities have been
successful with putting forth bonds, Mayor said he believes it would good to develop
different funding scenarios,
Aplikowski indicated it bothers her that Perry Park was going to redone again. She also
indicated her need to be clarified on the Round Lake Park. Michelle indicated a lot ofthe
improvement needs for Perry Park are at the residents' request.
Mayor requested a 5 year prioritization and will look forward to hearing back, Mayor .
indicated maintenance items would go under a General Fund expense. Mayor noted after
a 5-year planes) is developed to have a worksession with PTRC to talk about the different
options. Aplikowski asked when new, for instance, warming houses are being done that
alI warming house have a long-lasting design and have a consistent look. One of the
main goals is to make all trails connect.
COUNCIL COMMENTS
Terry said one of the things City Council is going to be to open up the agreement with TKDA
and
Parrish asked when the planning commission appointments will be made. Mayor asked Parrish
to contact two individuals left to interview could be done at 6:15 and 6:30 on Monday and action
will be taken at that Council meeting.
ADJOURN
Mayor Probst moved and all Councilmembers agreed to adjourn the meeting at 8:13 p,m.
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~~ILLS
DRAFT
MEETING MINUTES
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORKSESSION
MONDAY, April 15, 2002,4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
Mayor Probst called the Work Session to order at 5:00 p,m. in the Council Chambers of City Hall,
1245 W. Highway 96, Arden Hills, Minnesota.
Present: Mayor Dennis Probst, Council Members Beverly Aplikowski, David Grant, Gregg Larson,
and Lois Rem. Staff present: Administrator Joe Lynch, Terry Post, Tom Moore, Aaron Parrish,
Michelle Olson, Greg Brown and Cynthia Young.
1. Quarterly Reports
Mayor Probst suggested the Council Members contact staff outside the work session should they
have any questions or concerns regarding the Department Quarterly Reports.
2. Staff Discussion Items
a.l Community Development - TCAAP Developer Discussion
Mayor Probst acknowledged the attendance of prospective TCAAP Developers, and said the City
Council was ready to identify a partner.
Council Member Larson stated he felt the nature of the process is that we are looking at things
superficially, He said others are basically presenting their qualifications. He is ready to indicate who
he thinks the City should go with, and it is wise for the City to identify a second consortium.
Council Member Aplikowski stated it was not difficult to narrow the scope. She wants to know what
the "vision" is, e,g. more commercial or different types of housing. She has a first and second choice
in mind.
Council Member Grant said each developer presented well, but each Council member also has
different objectives, therefore, the decision concerning the criteria is the most important.
Council Member Rem stated she was ready to make a decision, as well.
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ARDEN HILLS CITY COUNCIL WORKSESSION MINuTES
MARCH 18,2002
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Mayor Probst said he had focused his attention on a couple of fIrms. He thinks it is clearly a
property transfer issue. He explained that another piece is he does not view this selection made as a
"take it all, leave it all" issue. He suggested the Council pick a fIrst choice and an alternate team,
.
Council Member Aplikowski said the engine driving this issue is governmental relations. She is more
impressed with the OPUS presentation on these criteria, as well as based on thc dcsign and their
attention to environmental issues.
Council Member Larson noted his choices as: Centex (fIrst) and Rottlund (second). He wants to see
more rcsidential development and thinks of the area as residential. He does not see this as a big
regional center for the Twin Cities. He likes combined residential/commercial. Regarding Centex,
has had a good experience with them, and thinks they did the best job of following up with City
Council, He said there is a strong political element to this project as they did bring in former Senator
Grams and would like to see some of the other consortiums that could address issues like
Presbyterian Homes-and other life cyclc housing sccnarios.
Council Member Grant believes Centex offers what is closest to what the City wants, with less risk,
and retail development is something the City Council is struggling with, His second choice, but not
real strong second is Mills.
Council Member Rem said she had heard from various people that the fmancial engine which would
drive this is a certain arnount of commercial development, and asked how is this going to pay for it,
She agreed that OPUS seemed to have a better handle on what is better for the City with a clear
vision, which is appreciated. She asked if this is going to be another residential community,
.
Mayor Probst said Mills is not an appropriate partner, stating the City needs to contract with a group
that can make the land transfcr work, that being Centex/ Glenn Rehbein Companies. He said clearly
the environmental issues are paramount, and OPUS is his second choice. He said he wants to go
with the developer with the most land transfer experience.
Council Member Aplikowski requested staffs opinion.
Planner Parrish state that staff was not prepared to make a recommendation. However, he agreed
with Centex as fIrst candidate, and OPUS as second.
Mr. Post stated he chose OPUS fIrst and Centex as a second candidate, explaining he was more
impressed with the governmental affairs team of OPUS, and Centex residential expertise.
Mr. Moore noted his choices were OPUS fIrst, Centex second.
Administrator Lynch said he thought the City should go through a planning phase to fIrst determine
its vision for the site. He stated his choices are Centex fIrst, Mills/OPUS second.
Council Member Aplikowski said she agreed with Council Member Rem in that the City needs the
commercial development at this site.
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ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
MARCH 18, 2002
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Mayor Probst stated it seems the majority of the Council supports the Ccntex team. He asked the
Council Members what their thoughts were regarding engaging in an independent process of
planning; discussing issues with a consultant, perhaps exploring several different options for
development
Council Member Aplikowski suggested including the Planning Commission and other groups in the
process.
Council Member Larson said it seems to be a good thing to have the consortium hear the input
from the public which also gives the City Council more information about the partner.
Council Member Grant asked if tbe consensus was Centex/OPUS.
Mayor Probst said yes.
Council Member Rem expressed her discomfort concerning the time-table of the project,
Mayor Probst said he was not prepared to be specific about a time-table at this time, stating the
entire process has suffered a bit because of the concern of the public, and encourages engaging the
Design Center for American Urban Landscape Center staff as a third party resource, He noted the
expense for this would be fronted by the partner,
Council Member Grant suggested the City stay uphold the vision of the Vento Plan.
Planner Parrish said staff would need direction from the Council of a firm regarding the nature of
the agreement between the City and the developer. The City would need to retain a development
attorney, and staff would begin to negotiate a preliminary development agreement, with the City
maintaining control over the process.
Council Member Larson suggested if the City were going to approach residents for input, the City
also should have a vision, explaining that the perfect time to go out and get input from the public is
before an agreement is executed,
Council Member Grant stated if the City went to the public for comments, we would want the
framework of the Vento plan as a starting point,
Council Aplikowski asked if the Town Hall meeting [April 20] would offer an opportunity for these
comments.
Mayor Probst stated he would cover this in his State of the City Address,
Administrator Lynch stated he envisions a ninety day window of opportunity with the developer,
and in that, would find out the decision on the Army National Guard property request He stated
further that if they [Army] are ready, a decision to activate the land transfer could begin initiating a
first round of public meetings occurring in May, 2002,
ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
MARCH 18,2002
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Council Member Larson said he felt it was advisable for staff to begin dialogue with the developer
about an agreement, However, he did not think the City should complete that process until after
public comment is received,
.
Couneil Member Aplikowski suggested those meetings be planned, and should not be put off much
beyond April 29, 2002. Shc also noted the City should maintain control of the planning for TCAPP
development.
Council Member Rem stated the public is quite competent regarding this development issue.
Mayor Probst stated the City Council woUld act on this at the April 29,2002 City Council meeting.
Administrator Lynch requested a time-table,
Mayor Probst asked that staff comc prcpared to finalize discussion at the April 29, 2002 Council
meeting, and are prepared to discuss a local support team so the City is in a position to move things
along before the school year adjourns.
The Council took a recess at 6:20 p.m.
The Council reconvened at 6:30 p.m.
b.l.
Finance Department
.
Mr. Post: TKDA total cost $9,800.00, second phase ($6,800,00), Timeline associated coUld start
Apri117'h, upon approval.
c.l Operations & Maintenance Department
2002-Pavement Management Plan
City Engineer Greg Brown reviewed the plans and specifications of the 2002 Pavement
Management Plan (PMP)
Mayor Probst asked if the existing "curb and gutter" could stay in terms of reconstruction. He also
suggested the idea of more input from the public, Mayor Probst also stated the City should go into
this conunitted to completion in 2002, and directed staff to bring the feasibility report acceptance
and authorizcd plans and specifications to the April 29, 2002 Council meeting.
Council Member Aplikowski supported the idea of reconstructing both cul-de-sacs including the
curbing, and encouraged a 28-foot street width.
c.2 2003-Pavement Management Plan
Mayor Probst asked about seal coating every ten years, when previously every five years was the
cycling goal.
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ARDEN HILLS CITY COUNCIL WORKSESSlON MINUTES
MARCH 18,2002
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Mr. Brown answered historically, every ten years is acceptable, but every five may be too frequent.
Council Member Larson expressed his concern for the Siems Court neighborhood.
Mr. Moore stated he inspected this neighborhood area earlier in the day, and agreed that it was in
very bad shape.
Mr. Brown said in any neighborhood [of the City], one could make a case. He mentioned that the
real damage occurs when there is continuous freezing and thawing, and he would also re-evaluate
these areas in the spring of 2003,
Council Member Rem suggested conununicating these issues to the public via the newsletter, and
Mr. Moore suggested the City website, as well.
Mr. Post observed that the 20-year I'MI' program presented represents an accelerated loading in the
fust six years.
Council Member Aplikowski stated she thinks if the City approves a plan, then we should stick to it
and budget for it.
Mayor Probst said, in general, the staff is on the right track as demonstrated in the proposal.
d.l
Administration Department
Administrator Lynch reviewed the 2002 Retreat Overview and the Strategic Action Plan, He said
staff came to the conclusion that the CIP is an ongoing issue, He also said the two one-year goals
are the Joint Maintenance Facility and TCAAP. He asked the Mayor and City Council for
confirmation that these are the top two issues.
Mayor Probst suggested Council agreement that the ClP was an ongoing project and TCAAP and
the Joint Maintenance Facility were the top two objectives for the City. He requested staff provide
current scheduling on these two issues,
Council Member Rem said it makes sense to define the vision for TCAAP,
Council Member Aplikowski said she was unclear as to the reasons some staff did not understand
the City's Mission Statement. She said a better definition of "basic" would be appropriate, and that
a vision statement would aid in the creation of a mission statement, She also suggested a future City
Council mini-session to discuss the City's mission statement.
Mr. Moore stated staff prefers to do better than "basic and necessary".
Mr, Post suggested the Mission Statement allowed staff to use it as a filtering tool to evaluate
incoming project resource requests.
Mayor Probst requested the t-<lission Statement issue be delayed until June/July, 2002,
ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
MARCH 18, 2002
6
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d.2 Staff Restructure
Mayor Probst restated he thinks the restructuring continues to make sense; makes even more sense
now with the acceleration of the TCMP issue,
Council Member Larson stated he supports going forward with the proposal.
Council Member Grant said it makes sense to hire a Director of Public Works, and sees a strong
administrative staff. He suggested no formal vote to proceed at this meeting, He said he wanted to
get costs back prior to hiring, and stated he has no problem if the City Council decides to hire
another director, but he does not see the necessity to add another director,
Council Member Rem said the new Deputy Clerk position should be able to take some of the
workload off the City Administrator.
Administrator Lynch brought to the Council's attention the least amount of change with the least
amount of cost in another director position, He said staff is supportive of this proposal, applying the
same logic of Operations and Maintenance to Administration,
Council Member Aplikowski explained that the tide "Administrative Services Director" sounds like
a Community Services Director. She suggested the possibility of hiring a marketing specialist to help
market this proposal once TCAAP is more defined, further saying she is not against it, just against it
right now.
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Administrator Lynch presented an alternative draft Organization Chart illustrating a "three-legged"
plan accompanied by a definitive draft organizational chart.
Mayor Probst urged the Council to make a decision, stating they owed it to staff to do so because
currently, staff is in a "no-man's land",
Council Member Larson said if the remaining Council Members are more comfortable with a
Community Services Director at the same cost; why not go ahead, because the result is still adding
only one more staff member.
Administrator Lynch suggested he would recommend that the Council approve the appointment of
Tom Moore as Director of Operations and Maintenance.
Council Member Aplikowski suggested the decision be made at the April 29, 2002 City Council
meeting. She reminded staff and Council of the Business Luncheon, Friday, April 19, 2002 from
11 :00 a.m. - 1 :00 p,m.
d.3 Discussion: Town Hall Meeting
Administrator Lynch reviewed the Town Hall Meeting agenda including parking and general
schedule.
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ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
MARCH 18,2002
7
Acting Mayor Rcm invited Staff Comments.
Mr, Parrish: Mr. Parrish indicatcd that we have received comments back from the Rice Creck
Watershed District regarding the approval of the Local Storm Watcr Managcment Plan, He
indicated that Rice Creek was proposing a conditional approval if the City was willing to complete
the feasibility studies identified in the plan. From staffs perspective, this is not acceptable, Council
directed staff to send a letter outlining the City's concerns.
Mr. Moore: Road weight restrictions lifted and street sweeping out in force this week; working on
parks and ballfield maintenance; gardens update; thanked City Council for donating trees.
Ms, Olson: Recreation Department was typically busy with Spring/Summer activities,
Administrator Lynch: City Hall terrazzo floor surfacing problems are being addressed, stating the
installer will rcpair/replace.
3. Council Comments
Council Member Aplikowski: neighbors upset over sign issue, will talk to Tom Moore,
Council Member Grant: Reported that the School Board met and decided that students that live
within two miles of the school can walk, or parents can elect to pay $200,00 - seems unfair in the
midst of the budget shortfall, Requested a letter to School Board to discuss at a City Council
meeting,
Acting Mayor Rem adjourned the meeting at 9:30 p.m.
Respectfully submitted, Cynthia Young-Deputy Clerk
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~~HILLS
DRAFT
MEETING MINUTES
CITY OF ARDEN HILLS, MINNESOTA
MAINTENANCE FACILITY TASK FORCE MEETING
TUESDAY, APRIL 23, 2002, 7:00 P.M.
ARDEN HILLS CITY HALL
1245 WEST HIGHWAY 96
CALL TO ORDER/ROLL CALL
Chair Clayton Zimmerman called to order the task force meeting at 7:10 p.m.
Present: Clayton Zimmerman, Bill Gillies, Mark Kelliher, Chuck Mertensotto, Liz Modesette,
and Chuck Stoddard. Also present were City Staff Jim Perron, Operations and
Maintenance Superintendent, and Terry Post, City Accountant. Guest speakers from
Ramsey County Property Management included Director Julio Mangine and Assistant
Director Bruce Thompson as well as Public Works Director Ken Haider.
MINUTES
Minutes from the April 2, 2002 meeting were approved.
NEW BUSINESS
In principle, the county would provide capital funding for county needs but not other "partner"
(tenant) needs,
Pre-design Due Diligence.
1. Validate program
2. Verify budget
3. What are operational costs, fee basis to tenants
4. Comfort level that direction is right
The Ramsey County Board (RCB) wants fee title or a long term lease, 12-18 months for title,
early as June for lease, SIB classified as 1 or 2 for environmental purposes. RCB has approved 6
months for design process.
"Stipulation oflease" is to extend to fee title timeline $5.50-$7/sq.ft. estimated costs to operate
and maintain facility. Ramsey County would like to manage the building from a maintenance
standpoint. Ramsey County to provide Telecom PBX to site. Household hazardous waste to also
be located at site,
ARDEN HILLS MAINTENANCE FACILITY TASK fORCE MEETJNG MINUTES
APRIL 23, 2002 2
Ramsey County will be looking closely at site access, Card access will be used to separate
common shared and private areas,
The direction is that potential partners need to bring their own capital dollars, County to cover
demolition and site decommission,
ADJOURN
The meeting was adjourned at 9:05 p.m,
NEXT MEETING DATE
To be convened after TKDA completes the updated City of Arden Hills space needs analysis
(Phase I of their engagement contract). Dean Johnson from TKDA will present report findings.
Meeting expected to be held in early to mid May,
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 04/29102 COUNCIL MEETING
PAGE 1 OF3
CLAIMS PAID SINCE LAST COUNCIL MEETING (04108/02)
~:',:I:::C:K;:j)A!i)i::: <<< :'::'Ai\-rQ:lii'!ft::
21027 04108102 Mn Mutual Life 195.90 Amil Life Insurance
21028 04/08/02 Lakes Country Service Coop 5,452.70 May Insurance
21029 04108102 Coverall of the Twin Cities 1,238.60 City Hall Cleaning
21030 04108/02 Affinity Plus Federal Credit Union 4,650.56 First April Payroll
21031 04109/02 Xcel Energy 6,692.37 March Service
21032 04/09/02 :MN State Treasurer 2,200.50 Building Permit Surchame 1002
21033 04112102 PettvCash 293.36 Petty Cash Replenishment
21034 04112102 leMA Retirement Trust-457 2,544.52 First Avril Payroll
21035 04/12102 Y DUlle, CYnthia 37.56 Mileage/Exnense Reimbursement
21036 04/16102 Piano Playhouse 1,008.00 Instructor Fees
21037 04/16/02 Central Rental 37.26 Helium Tank-Ooen HousefIown Hall Mt2:
21038 04/16/02 :MN DC Fund 4.303.53 Unemplo~entComp 1Q02
21039 04116102 Midwest Asphalt Com 1,695.90 Road Repair Material
21040 04116102 DorM 75.00 Workshoo-Urban Landscape (Planning)
21041 04116102 Health Partners 874,36 Dental Insurance-Mav
21042 04/18/02 Postmaster-St. Paul 1,700.00 PostaQe-Pennit #1962
21043 04119102 LouAnn Reese 100.00 Harpist-Business Luncheon-04/19/02
21044 04119102 NancY Junker 325,00 Caterer-Business Luncheon-04/19/02
21045 04119102 Mn Mutual Life 204.10 Mav Life Insurance
21046 04120102 Dick Althoff 250.00 Bird Release-Town Hall Mtl!
21047 04122102 Affinitv Plus Federal Credit Union 4,650.56 Second Amil Pavron
21048 04123102 ICMA Retirement Trust-457 2,470.38 Second Annl Pavroll
Subtotal - Paid Claims 41,000.16
Paid Claims From Above -
41,000.16
Add Unpaid Claims, Page 3 of 3 -
134 105.99
Total Accounts Payable Claims
for Council Approval, 04/29/02-
175,106.15
Note: Checks for unpaid claims totaling $43,203.20 were mailed on April 9, 2002
after approval at the April 8, 2002 Council Meeting. They were check numbers
20991 -2 ]026. This sequence corresponds to unpaid tempora'Y numbers TOl - T36.
Check numbers 20989 - 20990 were used for alignment.
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CITY OF ARDEN HILLS
ACCOU:'\TS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 04129102 COUNCIL MEETING
PAGE20F 3
UI\P AID CLAIMS REGISTER:
.TEM~ iI.I.~j<,)),'rt .1... VENDOR'- ':J' :AMio.1JNt:~:~t:: ,Co-Mi\tEi"jtS~':' . .....'::11
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TI 04130/02 A -1 H vdraulic Sales & Service 13 1.83 Hydraulic Parts for Plow
1'2 04/30/02 Accurate Press, Inc. 1,562.90 Printing-NewsletterlBudget Bookllnspections
T3 04130102 Anderber2>Lund Printing Co. 3,317.48 Svring/Summer 2002 Roc Guide
1'4 04/30/02 Animal Control Services, IllC. 556.36 Dog!Cat El1forcement~March
1'5 04130102 A nnraisal Concepts 1,000,00 Pronertv Anoraisal
1'6 04130102 Aramark Uniform Service 53.68 Rug Servicc-CH-4108 & 4/15
T7 04/30/02 Architectural Alliance 259.39 Professional Services 12/01-3/22/02
T8 04130102 Berres, Sandra 16.43 Mileage Reimbursement
T9 04130102 BPI of MiIlllesota, Inc. 161.46 Waste Removal-AmiI
TlO 04130102 Biffs, Inc. 110.42 Portable Toilets
Tll 04130102 Britt, Suzanne 42.00 Refi.md~Create A Play
Tl2 04130/02 C & H Distributors, Inc. 306,31 CH-StoraO'e Box & Cart
Tl3 04130102 CDW Government, Inc. 83n8 Network Software
Tl4 04130/02 Comorate Exuress 193.86 Office Supulies/Copy Paper
TIS 04/30102 Dayanni's 15Ml Lunch-Union Mtl!iSheriffs Mte
T16 04/30102 Earl P. Anderson, inc. 620.26 Sign Posts
1'17 04/30/02 Fortis Benefits 242.40 May-Short Term Disability
TI8 04/30102 Frattallone's Hardware 7U3 April Purchases
T19 04/30102 G.K. Landscaoe Supulies 76.68 Mulch-City Hall
no 04/30/02 Glenwood Im!lewood 2830 SnriuQ:water-CH & Maintenance
nl 04/30102 Grainger, Inc. 390.06 Maintenance Supplies-O & M
n2 04/30/02 leI Dulux Paint Centers 15.82 Blue Paint-Wanning Houses
n3 04/30102 ISD #62 I-Computer Leamin2: Center 100,00 Excel-Beginning-Byl
n4 04/30102 In2:Taham & Associates, Inc. 1,621.60 Fcb Park & Trail Plan
n5 04/30/02 LU.Q.E. Local 49 232.00 Anril Payroll Deductions
n6 04130102 Johnson, Kris 42.00 Refund-Create A Play
n7 04130/02 Kath Auto Parts 59M4 Anri] Purchases
n8 04130/02 Kinko's 26,84 Copies~ W atcr System Maps
T29 04/30/02 Lake Johanna Improvement Society 1,000,00 2001/2002 Goose Removal
T30 04130102 Law, Paisan 42.00 Refund-Create A Plav
T3! 04130102 Lea2Ue of Minnesota 20.00 Safety & Loss Control- Y oune
T32 04/30102 MacOueen Eauinment, Inc. 257,01 Sweener Parts
T33 04/3 0102 McDonald Battery Company 85.20 Batteries-Parks Eauinmcnt
T34 04130/02 Met Council Environmental Services 38,986.90 Mav Sewer Charge
T35 04130102 Midwest Asphalt Comoration 18.12 Road Repair Materia]
T36 04130/02 :MN Department of Health 23.00 Water Supply Renew-Saxe
II Total- Unpaid Claims ~-- 53,205,67 II
".dyi"""""1<p.y.blol".im.,l
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 04129102 COUNCIL MEETING
UNPAID CLAIMS REGISTER:
>T:E!\tNf: ::t:l{~:DAT.E::
T37
T38
T39
T40
T41
T42
T43
T44
T45
T46
T47
T48
T49
T50
T51
T52
T53
T54
T55
T56
04/30/02
04/3 0/02
04130102
04/30102
04/30/02
04130102
04/30/02
04130/02
04/30/02
04130/02
04130/02
04/30/02
04/30/02
04130102
04130/02
04/30/02
04130102
04130102
04/30/02
04130102
MRPA
Nosek, Ma
Office De at
aide Town Deli
Pace Anal 'cal
Peterson, Fram & Ber P A
Post, Terrance
Rarnse Coun
RoseviIle, Ci of
Scherer Brothers Lumber Co.
S rint pes
Stanton Grou
State of .MN-D t of Admin
Stc in stone Theatre
TimeSaver Off Site Secretarial
United Rentals
URS
Vandcrsteen, Antonia
Verizon Wireless
Xerox Co oration
Subtotal, Page 3 of 3 -
Pa e 2 of 3 Brou ht Forward -
Total Un aid Claims ---
~:~ :fiM,Qv!~rt: :~:
760.00
120.00
631.29
76,55
319.00
5,819.73
62.24
61,727.35
3.333.32
75.10
68.54
100.00
1,230.90
200.00
910.50
157.66
4,846.50
42.00
60.94
358.70
80,900.32
53,205.67
134,105,99
PAGE30F3
USSSA Softball Re 'stration
A ril Newsletter Editin
Office Su lies
Council Worksession 4/15
Water Testin .A ril
March Lc a1 Fees
Milea e/Ex ense Reimbursement
A ri1 Law Enforcement/Salt & Sand Mix
MariA r Joint Powers A eement-MIS
Sho Materials/Closet Rod-CH
Cellular Phones-L ch & Scherbel
FSA Admin Fees-March
Centrex Phone Service
Actin Classes-Instruction
Recordin Secreta -March & A ril
Lift/Jack PalIet-Ci Hall
Februa En "neerin Fees
Refund-Create A Pia
Cellular Phones-Nordeen & Olson
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~~HILLS
MEMORANDUM
SUBJECT:
Mayor and City Council y,/;;
loe Lynch, City Administrator O~-
Organizational Structure Change
Appointment of Operations and Maintenance Director
TO:
FROM:
cc:
Personnel file
DATE:
April 26, 2002
BACKGROUND
. The City Administrator brought a proposal to change the organizational structure of the City staff
and realignment of some of the functional areas to City Council in 2000. The City Council
authorized the City Administrator to hire two support staff positions and to return to the City
Council with job descriptions and information on salary and ranges for the positions of
Operations and Maintenance Director and Administrative Services Director.
City Administrator provided City Council with the job descriptions for the aforementioned
positions for review and discussion and to receive authorization to begin the hiring process for
these positions. Subsequent to that, Council discussed the organizational change and reviewed
the proposed positions along with the major areas of responsibility for each. At your Council
Worksession on April 15, 2002, I believe there was general agreement that the proposed
structural change on the Operations and Maintenance side should go forward, This includes the
positions of Operations and Maintenance Director, Operations and Maintenance Superintendent,
Recreation Program Supervisor, and Operations and Maintenance Labor.
Some discussion is still needed about the title for the other position and alignment of duties and
responsibilities that would include oversight of economic development and community planning.
My understanding is that the Council does desire to discuss this as a separate topic.
.
As part of the discussion at the Worksession on April 15, 2002, the Council did hear the City
Administrator say his desire is to hire an internal candidate and bring that recommendation
forward. There was also discussion about the hiring process and whether it was legally required
for the City to complete an outside process. My understanding is that we are not legally required
to do that.
Memorandum: Organizational Structure
April 26, 2002
Page 2 of2
I believe that we have a person, Tom Moore, who has been functioning in this position for the
last 12 twelve months as the Acting Public Works Director and the Parks and Recreation
Director, which is essentially the Operations and Maintenance Director position. He has proven
to me that hc can handle the duties and responsibilities of the position. He has changed the
relationship between Administration and the Operations and Maintenance Department. He has
coordinated the activities between the former parks employees and public works employees for a
more flexible work force, He has proven that hc can handle the technical merits of the position
with oversight of sewer and water breaks, involvement in the ongoing pavement management
program discussion, oversight of the parks comprehensive planning process, and his current
involvement in the Ramsey County Public Works Task Force.
RECOMMENDATION
The City Administrator recommends that the City Council authorize the hire of Tom Moore as
the Operations and Maintenance Director for the City of Arden Hills, effective April 29, 2002.
The position description is the one previously provided. The salary for this position will be
established upon return of information from Labor Relations Associates.
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EN HILLS
MEMORANDUM
DATE: April 18, 2002
TO: Joe Lynch, City Administrator
FROM: Terrance Post, City Accountant@)
SUBJECT: Additional Unbudgeted 2001 Operating Transfer Request
From Fund No. 225 to Funds No, 226 and Fund No. 412
Backl!round
The adopted 2001 budget reflected operating transfers from Community Services Fund No, 225
to Recreation Fund No. 226 of $79,480 and Public Safety Capital Equipment Fund No, 412 of
$52, 987. The combined transfers of $132,467 were allocated based upon satisfying the planned
operating deficit need in Recreation Fund No. 226 as representing 60% of the total transfer and
the remaining 40% going to Public Safety Capital Equipment Fund No. 412.
2001 Opera tin I! Results
With the external auditors completing their fieldwork last week, it appears that the 2001
operating deficit need for the Recreation Fund No. 226 is greater than was planned. Specifically,
the following is a recap of the operating performance:
Revenue w/o Transfer
Expenditures
Operating Deficit
Budl!et
$96,500
175,980
<$79,480>
Variance
<$14,139>
3,317
<$10,822>
Actual
$82,361
173,183
<$90,822>
Plus Balance Sheet Financing Needs
<5,820>
Total Operating Transfer Need Beyond Amount Budgeted
<$16.642>
Memorandum: Additional Unbudgeted 2001 Operating Transfer Request
April 18, 2002
Page 2 of2
Request
Staff requests that the Arden Hills City Council approve an unbudgeted additional 2001
operating transfer from the Community Services Fund No. 225 to the Recreation Fund No. 226
and the Public Safety Capital Fund No, 442 in the following amounts:
Fund No. 226 $16,642 (60%)
Fund No. 412 $11,095 (40%)
Total $27.737
Staff also requests direction to book the transaction on the consent Calendar at the April 29, 2002
regular City Council meeting.
.
.
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.
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EN HILLS
MEMORANDUM
DATE: April 16, 2002.
TO: Joe Lynch, City Administrator
FROM: Terrance Post, City Accountan<<~
SUBJECT: April 12, 2002 Revised TKDA Proposal
On Friday afternoon, April 12, 2002, I received a facsimile of a revised architectural pre-design
services proposal from Dean Johnson at Toltz, King, Duvall, Anderson & Associates, Inc.
(TKDA). This revised proposal clearly breaks the services to be performed into two categories:
A. Update tbe Earlier Space Needs Study
At a compensation amount not to exceed $3,000. This figure is within the $4,000 not to
exceed amount approved by the City Council at the March 25, 2002 regular Council
meeting.
B. Develop Conceptual Master FloorlSite Plan (in conjunction witb Ramsey County)
At a compensation amount not to exceed $6,800 and to be accomplished by
approximately July 1, 2002 (or about two weeks after completion of the Ramsey County
conceptual plan) contingent upon authorization to commence work by April 17, 2002,
ReQuest
To discuss the Category "B" proposal at the April 15, 2002 Council Worksession and, if
supported, to direct staff to execute the agreement and to place on The April 29, 2002 Consent
Calendar.
.
.
.
PPR- Q- 21302 15: 2E:
TKDP
ES12920883
F,I3J
Mr, Terrance R. Post
City of Arden Hills
R~vi!ied Update Public Works/Parks Space Planning Study and Conceptual Master Plan
April 12,2002
Page 3
.
B. PART B - DEVELOP CONCEPTUAL MASTER FLOOR/SITE PLAN (in
conjunction with Ramsey County)
1, Inte2rate with Master Plan - We wi I) integrate the approved program
requirements for the City into the Conceptual Master Site and Facility Plan as it
relates to the facility Concept Plan for Ramsey County on the proposed 75-acre
site. The Anny National Guard will also occupy approximately 40 acres of the
proposed site and their proposed conceptual space will also be illustrated.
2, Cost Estimate - TKDA will prepare an opinion of probable construction costs
(based on square footage) for the OWNER'S respective pOllion of the Conceptual
Floor Plan/Site Plan. For those spaces that are physically shared, we will suggest
a probable cost-sharing ratio based on anticipated activity involvement. Other
areas that may be occasionally utilized by the OWNER (contract) but not
occupied (i.e" welding, wash bays, fueling, etc,) will be noted but not estimated
a~ part of the building cost.
3,
Study Prellaration - We will prepare a report documenting the program and
Conceptual Floor/Site Plans. including infonnation from the Ramsey County
Pre-Design Study as applicable to your Project, and joint usage of a combined
facility.
.
4. Final Presentation - We will present a draft of our findings to the OWNER'S
Task Force and upon final revisions and upon approvals, will prepare and furnish
ten copies of the finaI8-1/2"x I I" document.
III. ADDITIONAL SERVICES
If authorized by you, we will furnish or obtain from others Additional Services of the types listed
below which are not considered as basic services under Ihis Proposal. Additional Services shall
be billable on an Hourly Rate basis as defined in Article 3 of the General Provisions, and such
billings shall be over and above any maximum amounts set forth in this Proposal.
A. Any further meetings or evaluations requested by the OWNER.
B, Preparation of measured drawings of the OWNER'S exisling space,
c
Further design effort or documentation beyond lhat describe in SECTION II of this
Proposal.
.
D,
Renderings or 3D illustrations ofpolential facility images.
"
.
.
.
.
APR-12-2002 15:29
WDR
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RESOLUTION NO. 02-19
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION MEMORIALIZING CHARLES PECK
WHEREAS, Charles "Charlie" Peck died on March 27, 2002;
WHEREAS, Charlie Peck was a loyal employee of the United States Postal Service for over 38 years;
WHEREAS, for the last 30 of those years, Charlie Peck regularly delivered mail to the residents of
Arden Hills in the true spirit of the Postal Service's commitment that, "...neither snow nor rain nor heat nor
gloom of night stays these couriers from the swift completion of their appointed rounds;" and
WHEREAS, Charlie Peck was a long-time, respected and trusted friend of the many Arden Hills
residents that he served.
NOW, THEREFORE, BE IT RESOLVED, that the City Council and residents of the City of Arden Hills
express their appreciation for the many years of dedicated, reliable service that Charlie provided;
RESOLVED, that the City Council and residents of the City of Arden Hills express their heartfelt
sympathy to Charlie's family, friends, and co-workers at the New Brighton Station; and
RESOLVED, that copies of this resolution be provided to Charlie Peck's family and to the Station
Manager at the New Brighton Station.
Adopted this 8th day of April, 2002.
Mayor Dennis Probst
Council member David Grant
Councilmember Beverly Aplikowski
Councilmember Lois Rem
Councilmember Gregg Larson
ATTEST:
City Administrator Joe Lynch
e
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~
~
EN HILLS
MEMORANDUM
DATE:
April 25, 2002
(j,
i J
~.~
TO:
Mayor and City Council
FROM: Cynthia Young - Deputy Clerk
SUBJECT: Kids Voting Program
For your review, I have attached information regarding the "Kids Voting" program from Falcon
Heights City Administrator Heather Worthington.
The Arden Hills polling location impacted by the Roseville Area School District is one percent
of Precinct 1, located at "Church ofthe Way",
Your direction is appreciated.
111I
CITY OF
FALCON HEIGHTS
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (651) 644-5050 FAX (651) 644-8675
RECEIVED
APR - 8 2002
April 3, 2002
CITY OF ARDEN HibbS
Joseph Lynch
City Administrator
City of Arden Hills
1245 W. Hwy 96
Arden Hills, MN 55112-3923
Dear Joe:
I am writing today about an exciting program called Kids Voting which is being sponsored by
the Roseville Rotary Club,
e
Kids Voting is a non-partisan, grassroots-driven project that educates youth about their role as a
citizen, and encourages kids to get involved in voting by going to the polls on election day with
their parents. Once there, kids cast a ballot similar to the official ballot (the same offices and
candidates, but a slightly different appearance to distinguish it from the official ballot). The
results of their votes are tallied and distributed back to the schools so that they can see the
tangible outcomes of voting.
In major American cities, the mayor is elected by less than 10 percent of those eligible to vote,
In 1998, only an estimated 20 percent of eligible voters between the ages 18 to 24 participated in
elections. Through a special curriculum made available to the school district, and tailored to
each grade level, the il1'i.portarice of being involved and th.e responsibilities of citizens.hip and
voting are conveyed to our young people prior to them reaching voting age, In addition, the role
of family participation and community involvement are key to the success of a project such as
this!
This program will serve students in the Roseville Area School District, and encompass the cities
of Roseville, Falcon Heights, Lauderdale, Little Canada, Shoreview, Arden Hills, and
Maplewood. Roseville Rotary estimates that the program will cost $1 per student to implement
for the 2002 Fall General Elections. To date, we have raised $2,500 towards this project from
donations of support from the Falcon Heights/Lauderdale Lions Club and the Roseville Rotary
Club.
e
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M ST. PAUL CAMPUS
@)
TREECITYl'SA
jr"c;.
'\;:-,,~ PRINTED ON RECYCLED PAPER
~._."--'
e Page 2
Kids Voting
April 3, 2002
The cities of Lauderdale, Falcon Heights and Roseville have endorsed the program, and agreed
to provide a space in their polling places for a table and ballot drop for the program. We are not
seeking any financial support from cities, other than a space at the individual polling places on
the General Election Day,
We also need volunteers to act as election judges for the polling places on the day of the election,
and would welcome help from you in identifying those people in your communities. In addition,
if you are aware of any community service clubs (Lions, Kiwanis, dC,) ormernoelship
organizations (such as VFW, American Legion, etc,) in your community that would be interested
in participating in this program, 1 would greatly appreciate information on who to contact!
I hope you will consider partnering with us to make Kids Voting a reality in the Roseville Area
School District for the 2002 Election.
.
I would like to schedule a time to meet with you in the next few weeks. I will contact you in the
next week or so to set up a meeting.
Thank you for your consideration of this community service project. I have enclosed some
additional information on Kids Voting for your perusal. Please feel free to call me at
651/917 -1288 if you have questions.
Warmest regards,
1~~~~4
C;ty /\dministr~tor
Community Service Chair
Roseville Rotary Club
District 5960
cc: Gayland Bender, President, Roseville Rotary Club
.
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Kids Voting Minnesota
History
.
Mission: To foster active, engaged, and well-informed citizens, by working with local schools and
communities to create positive civic experiences for youth, including the opportunity to
learn about and vote in public elections.
History:
1988 - three Arizona businessmen went to Costa Rica on a fishing trip. While there, they learned
voter turnout was routinely between 80 and 90 percent in Costa Rica - attributed to a tradition
. of children going to the polls with their parents, The three returned to Arizona and launched a
highly successful Kids Voting pilot prograrn in 1988 fashioned after the Costa Rican tradition.
1992 - Kids Voting USA launched its first national election program with] 1 states pioneering the
way to boost adult voter turnout by teaching our youth the importance of sustaining democracy.
1994 - The Kids Voting Minnesota project was launched in Duluth through the support of
Minnesota Power, with over 6,000 students, K-l2, voting.
1996 - Kids Voting Minnesota expands regionally for the November election. This includes nine
new communities and over 30,000 students. Kids Voting is now.in Brainerd. Cotton. Duluth.
Esko. Hermantown. Mt. Iron. Osakis, Proctor. Remer. and Virginia.
1996 -Kids Voting USA programs are started in 40 states, reaching 5,000,000 students,
1998 -Two more communities are added (Cloquet and Alexandria), 32,000 students are involved.
Kids Voting Minnesota attempts to sponsor a first: a student run statewide gubernatorial debate
at the Mall bf America. Due to the political climate, it gets canceled.
1999 -Kids Voting Minnesota hosts a youth oriented inaugural forum for Reform Party victor lesse
Ventura at the Mall of America. Kids Voting Minnesota begins to implement plans for
expansion into the Twin Cities. A new Kids Voting Minnesota program is initiated in Prior
Lake School District. Kids Voting Minnesota wins national recognition of its program in
Virginia, MN where 71 % of the students voted and 78% of the adults voted in the 1998
elections.
2000- Minnesota Vikings Dennis Green and Mitch Berger tearn up with Governor lesse Ventura to
tape a new PSA "adding muscle to Minnesota democracy," Governor lesse Ventura,
Secretary of State Mary Kiffmeyer, St, Paul Mayor Norm Coleman, and St. Paul School
Superintendent Patricia Harvey join 500 kids in a Kids Voting Kickoff Rally on the steps of the
state capitol. Atwater/Grove City. Carlton. Hastings. Hopkins. Moorhead. Pine City. and St.
Paul are added to the list of Kids Voting Minnesota cities. Over 108,000 students are taught
Kids V otinglessons through the efforts of 3500 teachers. Almost 2000 volunteers helped staff
316 polling places and count 35,000 ballots on Election Day. Kids Voting USA receives the
"Outstanding Organization A ward" from the National Community Education Association.
2001- The Blandin Foundation awards Kids Voting Minnesota a $90,000, three year grant to target
rural Minnesota communities. A partnership is formed with the Minnesota Secretary of State's
Office to get 16 and 17 year old students involved in elections.
e
.
.
Kids Voting Minnesota
History
Mission:
To foster active, engaged, and wen-informed citizens, by working with local schools and
communities to create positive civic experiences for youth, including the opportunity to
learn about and vote in public elections.
History:
1988 - three Arizona businessmen went to Costa Rica on a fishing trip. While there, they learned
voter turnout was routinely between 80 and 90 percent in Costa Rica - attributed to a tradition
. of children going to the pons with their parents. The three returned to Arizona and launched a
highly successful Kids Voting pilot program in 1988 fashioned after the Costa Rican tradition.
1992 - Kids Voting USA launched its first national election program with 11 states pioneering the
way to boost adult voter turnout by teaching our youth the importance of sustaining democracy.
1994 - The Kids Voting Minnesota project was launched in Duluth through the support of
Minnesota Power, with over 6,000 students, K-12, voting.
1996 - Kids Voting Minnesota expands regionally for the Novernber election. This includes nine.
new communities and over 30,000 students. Kids Voting is now.in Brainerd. Cotton. Duluth.
Esko. Hermantown. Mt. Iron. Osakis. Proctor. Remer. and Virginia.
1996 -Kids Voting USA programs are started in 40 states, reaching 5,000,000 students.
1998 -Two more communities are added (Cloouet and Alexandria), 32,000 students are involved.
Kids Voting Minnesota attempts to sponsor a first: a student run statewide gubernatorial debate
at the Mall bf America, Due to the political climate, it gets canceled.
1999 -Kids Voting Minnesota hosts a youth oriented inaugural forum for Reform Party victor Jesse
Ventura at the Mall of America. Kids Voting Minnesota begins to implement plans for
expansion into the Twin Cities. A new Kids Voting Minnesota program is initiated in Prior
Lake School District. Kids Voting Minnesota wins national recognition of its program in
Virginia, MN where 71 % of the students voted and 78% of the adults voted in the 1998
elections.
2000- Minnesota Vikings Dennis Green and Mitch Berger team up with Governor Jesse Ventura to
tape a new PSA "adding muscle to Minnesota democracy." Governor Jesse Ventura,
Secretary of State Mary Kiffmeyer, St. Paul Mayor Norm Coleman, and St. Paul School
Superintendent Patricia Harvey join 500 kids in a Kids Voting Kickoff Rally on the steps of the
state capitol. Atwater/Grove Citv. Carlton. Hastings. Hopkins. Moorhead. Pine Citv. and St.
Paul.are added to the list of Kids Voting Minnesota cities. Over 108,000 students are taught
Kids V otinglessons through the efforts of 3500 teachers. Almost 2000 volunteers helped staff
316 polling places and count 35,000 ballots on Election Day. Kids Voting USA receives the
"Outstanding Organization A ward" from the National Community Education Association.
2001- The Blandin Foundation awards Kids Voting Minnesota a $90,000, three year grant to target
rural Minnesota communities. A partnership is formed with the Minnesota Secretary of State's
Office to get 16 and 17 year old students involved in elections.
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.
.
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
April 24, 2002
TO:
Mayor and City Council
Joe Lynch, City Administrator;)l/~
Summer Hours
FROM:
SUBJECT:
Request
Staff would request that the City Council again consider a change in the normal workday
hours for City Hall and maintenance staff during the summer from Monday, June 3, 2002
through Friday, August 30, 2002,
As in past years, this requested change for work hours at City Hall would be Monday
through Thursday, 8:00 a,m, X 5:30 p,m" and Friday, 8:00 a.m, X 12:00 p,m, For Public
Works and Parks maintenance, the change would be Monday through Thursday, 6:30
a,m, - 4:00 p,m.; and Friday,6:00 a,m. - 10:00 a,m.
The week of July 1 - 5, 2002 would be an exception due to the fact that Thursday, luly
4th is an eight (8) hour holiday. Friday, July 5th, all employees would need to work one
additional hour.
Recommendation
Staff recommends the Council authorize the implementation of a change in the normal
workday for the City for the time period of June 3 through August 30, 2002.
The new Union Contract specifies that the City can change the hours of operation, and
does not require an addendum to the contract as in years past.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE:
April 22, 2002
TO:
Joe Lynch; City Administrator
Thomas J. Moore; Parks and Recreation Director and ActinD--. l lt1 ^
Director of Operations and Maintenance .. ~ J _ I V ~
Mr. Lorin Hatch, Resignation from the 2002 PTRC
FROM:
SUBJECT:
Joe, today I received notice that Mr. Lorin Hatch, 3401 Lake Johanna Blvd. has resigned
from the PTRC. The reason for the resignation is that he is moving to St. Paul and thus
will no longer be a resident of the City of Arden Hills. This leaves the PTRC with nine
members.
..
.
.
.
~
~~HILLS
MEMORANDUM
TO: Joe Lynch, City Administrator
FROM: Terrance Post, City Accountant@
SUBJECT: Replacement Copier Recommendation
DATE: April 25, 2002
cc: Aaron Parrish
Cynthia Young
After reviewing proposals from three (3) replacement copier suppliers, the following operating
lease cost comparison matrix emerges,
Monthlv Annual
Xerox DC265 (current machine) $971.69 $11,660.28
Konica 7165 $1,033,72 $12,404.64
Xerox 48051 $1,149.52 $13,714.24
Canon IR 7200 $1,152.92 $13,835,04
Costs based upon 36 month operating lease rental and 30,000 copies/month (last 6 month volume average is 26,004 without utility bills)
Additional Options
Staff wishes to pursue pricing for a letter fold option on the finisher.
Budl!et Impact
The adopted 2002 budget includes $10,800 for equipment rental (AC #101-41500-4150) and
$5,490 for copier expense (AC #2020 - several departments), The total annual cost of the copier
replacement is within the total budgeted cost of $16,290,
Recommendation
Consistent with the conclusion in my April 17, 2002, memorandum on this subject, I again
would rank the Canon product highest in spite of higher lease costs. I believe that the higher cost
will be more than offset by a linkage between the city's evolving technology strategy and the
imbedded "universal send" software within the product.
Enclosures:
A. Current Cost
B. Canon Information
C, Konica Information
D. Xerox Information
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SPEC/FiCA TlONS
l.Opy SI)eed
o 72 Image, Per Min~le
first Copy Time
o },1 Second First Copy Time
lH1age S~l'vel' Memory
o Standard 192Mn RAM + 10GB Hard Disk Drive
Paper Sizo
o Maximum Original Size - II" x17" (Ledger)
o Maximum COpy Sir,c . 11" x 17" (Ledger)
o Mini.mum Copy Size 4-1/8 x 5-718
,. 1 on Secured M.ailboxes
r Tah F.eding Attnchmcnt
, Reduction:
.. PrcscL - 25%1~ 50%, 64%, 73%, 78%
.,..,. Enlarg:cment:
o Preset-121%, 129%,200%,400%
" .Pupe,' Capacity-Total of7,650
o Two - 550 Paper Sheet Drawers
. Two - 1,500 Paper Sheet Drawers
o Standard - 4.150 Shee(~
o Manual Bypas~ Tray - 50 Sheets
,.' Acceptable Pap..' Weight
. 17. 110 lb" Index (All rarer Souree$)
^1I1l)III~tic Ducument. Fceder Spccitkntions (St..\lldo.lnl)
o Feeding Speed, - 72 Orib~na1s Per Minute
. Paper C.pacity - 100 Sheets plus has Joh Building for mOre th,Ul 100 sheets
,.' A(',ceptable Ol"igintll Size
. II" x 17" Ledger
. II"x '17" Leiter
. 11llx171lLetterR
. Ii" x ] 7'1 Statement
,. Acceptllble Original Capacity
. 100 Sheet, Leller
. 100 Sheets Letter R
. J 00 Sheets" Starem"nl
. 1 00 Sheet~ I I II X 17"
. Aceepl.~blc Paper Weight. 13 Ibs. to 32 lh,. Bond (One and Two Sided Originals)
,.. Punch Fin;.IIo.r K2N
o Top Tray - 1 .000 Sheets
. Lower T,~y ... 2,000 Sheets (Ltr, LlrR)
. Lower Tray 1,000 Sheets (I I x 17, Lgl)
o 171b, Bond to 11 OIh. lndex
. Staplc Capacity -- 100 Sheets (Lti), 50 Sheets (11 x17, Lgl. LtrR)
. Staple Position Corner (II x 17. LgI. Ltr, LtrR)
. Staple Po,it;o" - Double (II x 17. Lgl, Ltr)
. 3-Role Punch - II I x17, Ltr)
. 2.Ro)e Punch - (lgI, LnR)
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IOU Secured M.ilbuxcs
Print Cuntrollcr
. ImagePASS-Mi Print Controller UOIt (Enernal St:md Alone)
. Processor: Imel Mohile Pe"tium 1lI 500 Mhz
. MemOlY: 128 DIMM StQrage:1 O.2GB Hard Disk Drive
. PDL Suppon: Adobe l'ostscrirl 3, PCL5e, peu
. Universal Send Expansion Board~Al
;... Power Requirtmc-ots
. 20RV, 60Hz, 12A
. ImagePi\SS-MI Print Controller ~ 110V, la
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IKON Recommends: State of MN Contract #423071
3 6-Monlh R~nl<ll Inve,!men t ,.......... ..." ...., ,........,.. ..................... ..,......., ................,..' $1, I 52,92
Installation, Delivery and Training ...... ...................... ..... ...... .......... .......................... . Included
Network and Professional Services InsWllation ...................................."....,..,......,..,!ncluded
(Universal SendlBa>ic Primcr Installation ,md Twain Scanning 5mbon)
.
IKON Full Service Maintenance Agrccment
*' Full pariS and labor protection
.. All-inclusive supply program (toner and developer) - excluding I"lper and staples
., GU1.\f41nl.t:es a quarterly average :rcf:ipon~t: time of 2 to 6 hours for aU service calls
located within a 30-mile radius of any IKON office
.. Copies per month: 30,000
:lie Excess copies at: $,00945 per copy
* Litetjm~ Tepair or replacement warranty
.. F.xtended hour service opr;ons availabl.
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Scan Directly to Email:
Kanica 7165 Is the first In Kanlca's product line to
offer direct scan-to.emai!.Thls function enables the
user to create an address book and has the capability
to attach files that are stored on the hard drive, File
conversion to PDF format directly also gives the cre-
ator the security of knowing that the file stored
cannot be changed or corrupted by multiple users,
s> Improved Paper Weight Capacity:
The newly designed 7165 has the capability to han-
dle up to 110 Ib, Index1rom any drawer. Combine
this with the multi-post sheet inserter which Is great
for booklet covers and inserts and your depanmental
document system Is pertect for the production of
quality booklets, pamphlets and reports,
~, Enhanced Touch Screen Visuals:
The Konica 7165'5 touch screens have been
han<:ed for your visibility. Brightness of color, darity
nd less abbreviated text maximizes the overall
appearance of the touch screen. This Is a moduiar
control panel that can be tilted to reduce glare and
offer section 508 compliance.
"" Production Finishing Capabilities:
The 7165 Is the pertect tool for professionally printed
documents. The newly designed 7165 not oniy offers
standard finishing capabilities such as saddle-stitching,
three-hole punching, S-posltion stapling with a 2,500
sheet output capacity, and booklet making mode
with a maximum of 80 page booklet capability, It
allows the user to three-fold which is great for pam-
ohlets and self-mailers,
1P-511 Embedded Print Controller:
W:th a 566 MHz processor and 64 MB of standard
memory, the IP-511 allows the 7165 to become a
pclntlng workhorse. Standard PClSe and optional
PS3 \s available,
Simitri'" Polymerized Toner:
Improved toner proce5S provides unparalleled image
output \vhiie being even more environmentaEy
friendly', Breakthrough polymer process yieids toner
particles Dt remarkable consistency and quality 2t
he ,5afTIF.' lime it reduces environmental impact.
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The Konlca 7165 is the departmental document system that delivers high"
vo:ume print-an-demand applications to the workgroup. With print and
copy speeds of 65 pages"per.minute and enhanced scanning capabilities
the 7165 is designed to meet the demands of today's fast-paced office
environments. With production finishing capabilities such as, multiple post-
sheet insertion, three-folding and saddle stitching literally at the user's
fingertips, the Kaniea 7165 Is functionality that delivers productivity.
KONICA 7165 SPECIFICATIONS
Type
Print "Resolution
Grayscale
Duly Cyde
En ine Speed
Standard/Maximum Memory(ERDH)
First Copy Out Time -
Minimum/Maximum Original Si~~
Maximum Output Size
~inimum/M~axirl!~m Paper Weight
Section S08 Compliance
Tolal Paper Capadt -
Hrgh.Speed Dual Beam laser imagrog
Copying/Printing 600 x 600 dpl
256 levels
JOO,OOO pages-per:rc,onth
65 page~+per-minute
64 MB IJ20 MB
J.1 Seconds or Le~
I 5,5" x 8.5" .11" x ii'
i 12" x 18" (full bleed 11" x 17"j
r--;6 Ib - 110 Ib Index (200. gsm)
Yes
6,600 Sheets
large Capacity Tray
Finisher Output Capa~ly
~"ost Insertion Tray
Punch Unit
IT.412 (4,000 Sheets)
FS-2~0 (2,500 Sheets)
IT.402 (4,000 Sheetsj
fS-11 0 (3~OOO Sheets)
PI-110Two Input Trays
PK.IIO (Embedded) Offers J.Hole Punching
.
566 MHz Intel Celeron
, 64 MBI192 MB
i 6 G8 ...-."-
I 1.9999
Processor
SlandardlMaximum Memory
Hard Drive
Prlnl Quanlity
NETWORK SUPPORT
Operating Systems
! WIOCOWS 95198/ME - ViSu,l Drrver
i Windows NT 4.1i2000IXP- Visua! Driver
i (XP release is currently in development)
I TCPIIP (lPO/lPR, IPP, FTPserver, FTPclient, SMTPchent,
I HITP, SNMPj, IPXlSPX (NDS, pserver), EtherIalk
I Ethe.rnet - 101100 BaseT, RJ45 Standard
i Parallel- IEEE 1284 Bi~Dir€(tional Paraliel
Prolocol
-Tnterface
Toner Yield
Developer life! Drum Life i up to 250,000! up to 500;000
Syslem Weighl _ _ --- __ ' 448_'b5 _-
.~yste~ Dimen~ions__'!~f,RADF, Finisher, ~.CT~'-'~~_.:~~q,~_ ~ x 45" H
Eleclncal Requrrements ~v. 20~. Dedrcated line
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PClSe
Optio""1 Adobe PostScript'" 3 (PS.3S1)
__ ! 80 _E~~nts
! 136 Fonts
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KONICA_ BtJS,NESS TECHNOLOGiES ,NC.
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Address:
Address:
City:
State:
Phone:
Contact:
Quantity
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QUOTATION
Stae Of Minnesota Copier Rental Contract-Konica
Contract Release: C-652 5
City Of Arden Hills
1245 West Hwy. 96
Arden Hills
MN
Zip:
55112
Terry Post
_!'~?e!r~,tilr_Wil'-
Requested Delivery Date:
User Code
Konica
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Serial Number
Item
950635
Description (Model No.)
Kaniea copier' 7165
Monthly Rental Payents 36 month
onthly Rental Payment optiol
FMV
FMV
36 Months
Rental
$721.00
Mnthly Rental
$42.00
inel
$40.00
$21.00
$20.00
$23.72
1
1
1
1
1
1
'il"
Large Capacity Tray 4,000 sheets
Finisher 110- 8 position stapling
Finisher 21 0 Booklet maker, folding
Post Sheet Insertion
Hard Disk Drive HD-105 Forms Storage
3-hole punch kit
Customer
Retail I State Rental I
5555 West 78th Street, Suite K . Edina, MN 55439 . Phone (952) 833"3623 . Fax (952) 833-3628
NETWORK OPTIONS
IP-511 Network Controller
Network card
$152.00
Inel.
Post script kit Ps-361
$14.00
Sub-Total:
Total:
~tfill[~I1f!R_~
Monthly Rental includes 30,000 prints excess billed @ $.007 per print
Includas all parts, all labor, all supplies except paper & staples.
. Needed For Network Printing
Network Installation Included
Accepted by:
Date:
Approved:
Date:
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~~ILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE: April 12, 2002
TO: Mayor and City Council
City Administrator
FROM: Aaron Parrish, City Planner fi f
SUBJECT: Case #01.28, Catholic Aid Association
Sign Standard Adjustment
Reauest
The applicant is requesting a sign standard adjustment from the sign code to construct a
20 foot high sign where 16 feet is required.
Deadline for Aaency Actions
The applicant has provided the City a written waiver of its statutory obligation for timely
review.
Ootions
1. Recommend approval as submitted,
2. Recommend approval with conditions,
3. Recommend denial with reasons for denial. If the City denies the petitioners
request, "...it must state in writing the reasons for the denial at the time that it
denies the request."
4. Table for additional information.
Plannina Commission Recommendation
The Planning Commission is recommending approval of the sign standard adjustment
based on the following findings and with the following conditions:
1,
The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architectural and design of
the site,
The sign adjustment will not result in a sign that is inconsistent with the purpose
of the zoning district in which the property is located.
Sign copy being limited to three occupants and address numbers,
2,
3,
Memo to Mayor and City Council
Planning Case #01-28: Catholic Aid Association
Page 2 of2
.
4. Sufficient landscape being provided to conceal the concrete base of the sign as
approved by staff.
5, Compliance with the Zoning Code and Sign Ordinance.
Attachments
1. Planning Commission Meeting Minute Excerpt
2. March 21, 2002 Memo to the Planning Commission
.
.
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PLANNING
COMMISSION
MEETING EXCERPT
space, which generated the 200 cars for the training center. The "s. .
point in the future be used as office space, but it would be vacant for the present time,
ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
Commissioner Zimmerman reiterated that the parking as proposed did not meet City Code,
Chair Sand stated he would not accept Commissioner Zimmerman's friendly amendment.
The motion carried (6-1) (Commissioner Zimmerman).
Chair Sand moved, seconded by Commissioner Galatowitsch, to approve Planning Case
#02-05B, Guidant Site Variance Request based on the following conditions:
1. The circumstances for which the variance is requested are unique to the property.
2. Granting the variance would be in keeping with the spirit and intent of the City's
Zoning code.
3, The property in question cannot be put to a reasonable use without granting a
varIance.
4, Granting the variance will not alter the essential character ofthe neighborhood.
The motion carried (6-1) (Commissioner Zimmerman).
Chair Sand moved, seconded by Commissioner Ricke to extend the Planning
Commission meeting past 10:00 p.m,
The motion carried unanimously (7-0).
UNFINISHED AND NEW BUSINESS
CASE # 01-28 - CATHOLIC CHARITIES SIGN STANDARD ADJUSTMENT
Staff reviewed their report dated March 21,2002 and recommended approval of the sign
standard adjustment for the reasons contained therein.
Commissioner Lemberg asked where the residents were located that objected to this sign.
Mr. Parrish replied unless the residents gave their address in their e-mails, he was not
sure where they were located, but he presumed they were located on Benton Way.
Commissioner Zimmerman asked if this was a variance request. Mr. Parrish replied this
was a sign adjustment request.
Commissioner Ricke asked if they had looked at scaling the sign down to a 16-foot sign. .
Mr. Parrish stated they did not request any documentation as to how a 16-foot sign would
look. The Commission had previously requested the sign be shortened from their last
request, which applicant had done, He stated if the sign was too short, it would not be
able to fit the name of the applicant easily and the sign would not be readable,
ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
11
Commissioner Duchenes stated they had a fairly large sign now and asked if this would .
take up more area than what they had now. Mr. Parrish stated the current sign was 12
feet high, but he was not sure in terms of area if it was any larger.
Chair Sand asked if this sign complied with the setback requirements. Mr. Parrish replied
the proposed sign would comply with the set back requirements,
Chair Sand asked if the logos represented were allowable. Mr. Parrish replied the logos
were allowed.
Chair Sand asked why staff limited it to three tenants. Mr. Parrish replied the point
would be that if an additional tenant came on, the sign would not be cluttered, He
indicated at this time however, they did not have a requirement as to the amount of
verbiage on a sign.
Chair Sand asked where the sixteen-foot height was measured. Mr. Parrish replied it was
measured from the base of the sign to the top of the sign.
Chair Sand asked if they made any accounting for the base, Mr. Parrish replied he did
not believe there were any requirements regarding the base and how the sign should be
measured,
Commissioner Bezdicek asked about the illumination of the sign, Mr. Parrish replied the .
sign would be backlit.
Chair Sand asked if the names would be backlit, or if it would be the whole sign be
backlit. The Sign Designer replied it would only be the names and addresses, not the
whole sign.
Commissioner Duchenes moved, seconded by Commissioner Zimmerman, to approve
Case #01-28, Catholic Aid Association Sign Standard Adjustment, based on the
following findings and following conditions:
1. The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architectural and design of the
site.
2. The sign adjustment will not result in a sign that is inconsistent with the purpose
of the zoning district in which the property is located.
3. Sign copy being limited to three occupants and address numbers.
4. Sufficient landscape being provided to conceal the concrete base of the sign as
approved by staff.
5,
Compliance with the Zoning Code and Sign Ordinance.
.
Chair Sand inquired if staff would be monitoring the landscaping placed around the sign.
Mr. Parrish replied this would be looked at when the sign permit was requested.
ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
12
.
Motion adopted (6-1) (Commissioner Ricke).
REPORTS
A. Planning Commissioners
Commissioner Zimmerman updated the Commission on the Joint Task Force meeting
regarding the maintenance facility.
B. Staff
Mr. Parrish stated next Monday at 5:30 p,m, Council would be hearing a presentation
from a developer interested in partnering with the City regarding the TCAAP.
Mr. Parrish stated all Commissioners should now have a copy of the Comp Plan and
reminded the Commissioners that the Met Council had not yet approved this.
Mr. Parrish stated they had a draft of the Park and Open Trails Space Plan, which had not
been approved yet, but once Council approved it, the Planning Commission would
receive an updated copy of it.
Mr. Parrish stated there was a Town Hall meeting on April 20, 2002.
.
Chair Sand requested a copy of the sign Ordinance. Mr. Parrish replied he would get
members of the Commission a copy.
c.
Councilmember
Councilmember Aplikowski updated the Commissioners on Council's decisions made at
the recent City Council meeting.
Councilmember Aplikowski stated Tom Moore was back at work.
Councilmember Aplikowski stated there were two TCAAP meetings this week. Council
was meeting tomorrow with the Army and the GSA people. On Friday, Representative
McCullum was having an Open House discussion at the Shoreview City Hall from 1 :00
p.m. - 3:00 p.m.
Councilmember Aplikowski stated Council has been looking at the staff structure.
SUPPLEMENT ARY MATERIALS
Mr. Parrish stated there were training opportunities available to the Commissioners and if
they were interested in any of them, he will get them signed up,
. ADJOURNMENT
Commissioner Ricke moved, seconded by Commissioner Zimmerman to adjourn the meeting at
10:31 p,m, The motion carried unanimously (7-0)
.
.
.
~
~~HILLS
FilE COpy
CITY OF ARDEN HILLS
MEMORANDUM
DATE: March 21, 2002
TO: Planning Commission
FROM: Aaron Parrish, City Planner
SUBJECT: Case #01-28, Catholic Aid Association
Sign Standard Adjustment
Request
Based on comments received at the November 2001 Planning Commission meeting, the
applicant is requesting a sign standard adjustment from the sign code to construct a 20
foot high sign where 16 feet is required. The applicant had previously requested a sign
code variance to construct a 30 foot high freestanding sign.
Overview
Surrounding Area
Direction Future Land Use Plan Zoninf{ Existimz Land Use
North Commercial B-2 General Business Commercial
East Lexington Avenue
LDR - Low Density R-3 Townhouse and Single Family and Open
South Lower Density
Residential Residential Space
West HDR - High Density R-4 Multiple Family Multiple Family Housing
Residential Residential
Site Data
Future Land Use Plan: Commercial
Existinf{ Land Use: Office
Zoning: B-2 General Business
Size: 5.6 acres
Memo to Planning Commission
Planning Case #01-28: Catholic Aid Association
Page 2 of3
Proposed Density:
Topography.
N/A
Relatively flat.
Analysis
At the November 2001 meeting of the Planning Commission, Catholic Aid Association
requested a variance to construct a 30 feet high freestanding ll10nument style sign off of
Lexington A venue. The sign ordinance in effect at that time allowed for a maximum of a
16 foot high sign.
Since the November meeting, the new sign ordinance has been adopted by the City
Council. This also places a 16 foot height limitation on freestanding signs. Based on
comments received from the Planning Commission, the applicant has revised their
request. Per the Commission's request, the applicant has also provided a graphic
illustrating the proposed sign in relationship to the site. The following highlights the
revised sign standard adjustment request:
. Height:
. Area:
20 feet where 16 feet is required
133 Feet where 100 feet is required
For purposes of signage regulation, this particular property falls within the 'South of
Lexington Avenue" overlay district. Based on the proposed sign ordinance, the special
design requirements for this district require a monument style sign. The proposed sign
would replace the existing pole sign on the property,
Sign Standard Adjustment Criteria
Adjustment to the height, area or location of a sign or signs may be approved
through the Site Plan Review process if the follOWing criteria are met:
a. There are site conditions which require a sign adjustment to allow the sign
to be reasonably visible from a street immediately adjacent to the street;
Or,
b. The sign adjustment will allow a sign of exceptional design or a style that
will enhance the area or that is more consistent with the architecture and
design of the site; And, after finding positively on condition A or B above,
c. The sign adjustment will not result in a sign that is inconsistent with the
purpose of the zoning district in which the property is located,
From staffs perspective, the p~oposed sign standard adjustment meets criteria B and C,
Additionally, the height of the existing building, approximately 40 feet at its highest
point, is appropriate in scale with the proposed freestanding monument sign, Finally, as
the attached illustrations indicate, the proposed sign gets progressively narrower as it gets
.
.
.
.
.
.
Memo to Planning Commission
Planning Case #01-28: Catholic Aid Association
Page 3 of3
higher, As result, the overall mass of the sign is minimized.
Deadline for Al!encv Actions
The applicant has provided the City a written waiver of its statutory obligation for timely
review.
Options
1, Recommend approval as submitted.
2. Recommend approval with conditions,
3. Recommend denial with reasons for denial. If the City denies the petitioners
request, "...it must state in writing the reasons for the denial at the time that it
denies the request."
4. Table for additional information.
Staff Recommendation
Staff recommends approval of the sign standard adjustment finding that:
1. The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the site.
2. The sign adjustment will not result in a sign that is inconsistent with the purpose of
the zoning district in which the property is located,
Staff would further suggest that approval be conditioned on:
1. Sign copy being limited to three tenants and address numbers.
2, Sufficient landscaping being provided to conceal the concrete base of the sign as
approved by staff.
3, Compliance with the Zoning Code and Sign Ordinance.
Attachments
1, Location map
2. Information submitted by applicant
3. Written comments received on proposal
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6325 WELCOME AVE N.
MINNeAPOLIS, MN 55429
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General Description:
. Build and install sign, including base, lighting, electrical, etc.
. Warped plane of stainless steel finish about 20' high and 6'- 8" wide.
. Plane @ 18" thick
. Opening @ "front" @ 2'-10" at base, mostly vertical, to arch at top.
. At base, planes to be oriented @ 90 degrees from each other and 45 degrees
to N/S traffic on Lexington,
. Concrete base to @ 8" above grade
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Alternate prices:
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Parrish. Aaron
am'
Wnt:
To:
Subject:
Joann Majerle uoannr@qwestnet]
Friday, November 23,2001 8:02 PM
aaron. parri s h@ci.arden-hills.mn.us
(no subject)
I live on Benton Way, directly across Harriet from the
Catholic
Fraternal Association. If their intent is to construct a
new sign
larger than the one already there, I would have some objections. We are a residential
neighborhood and any more clutter on the skyscape is not needed or, in my opinion,
necessary.
.
.
1
Parrish. Aaron
From:
Sent:
To:
Subject:
JULESHERE1@aol.com
Tuesday, December 11, 2001 10:06 PM
aaron. pa rris h@ci.arden-hills.mn.us
Catholic Aid Assoc sign
.
Hi Aaron:
I spoke with you on the phone some time ago. I live across from the CAA and
would prefer them not to build a larger (higher) sign than they currently
have. It would make the area feel more commercial with a larger sign, etc.
As a person who lives in this neighborhood (I can literally see their
building when I look out my windows) I would hope that they and you would
consider this request. Thanks!
Julie Flatgard
1174 Benton Way
.
.
1
.
.
.
~
~~ILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
April 12, 2002
TO:
Mayor and City Council
Joe Lynch, City Administrator
Aaron Parrish, City Planner A e
Case #02-03
Francis Podlasek, 4410 North Snelling
Minor Subdivision
FROM:
SUBJECT:
Reauest
The applicant is requesting a minor subdivision to divide an existing 1.6 acre lot into two lots.
Deadline for Aaencv Actions
The City of Arden Hills received the completed application for this request on March 1, 2002.
Pursuant to Minnesota State Statue, the City must act on this request by April 29, 2002 (60 days),
unless the City provides the petitioner with written reasons for an additional 60 day review period.
The City may with the petitioners consent extend the review period beyond the 120 days.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request, "".it
must state in writing the reasons for the denial at the time that it denies the request"
4. Table for additional information.
Plannina Commission Recommendation
The Planning Commission recommended approval of the minor subdivision request subject to the
following conditions:
1.
The application is able to meet the minimum requirements of Chapter 11 of City Code for a
minor subdivision of property.
The dedication of a (12) foot side easement centered on the common lot line for utilities to
the city.
A registered land sUNey shall be recorded with Ramsey County within sixty days of approval
2.
3.
Memo to Mayor and City Council
Planning Case #02-03
Page 2 oB
e
from the City Council.
4. Following recording with Ramsey County, the applicant will provide evidence of recording to
the City of Arden Hills along with a copy of the registered land survey.
5. Payment of the appropriate park dedication fee as determined by an independent appraisal
provided by the applicant.
Based on conversations with the applicant and City Engineer, it was determined that it was not
imperative that condition #2 be incorporated included as a condition of approval. This is due to the
fact that existing utilities are in place to serve the site, so the City has no immediate or anticipated
need for the easement Staff would suggest omitting this condition if the project were to be
approved.
Additional Issues
As the applicant's statement and the March 21, 2002 memo to the Planning Commission indicates,
the applicant is requesting a waiver or reduction of the park dedication fee. With regard to payment
of the park dedication fee, Chapter 11, Section 1130.08, 0 of the City Code indicates the following:
"Cash in lieu of dedication. In lieu of the dedication ofland for recreational and conservation purposes, the
City. Council may require the developer to pay to the City, as an eqnivalent contribution, an amount in cash
equal to the percentage of the land required to be dedicated, multiplied by the fair market value of the property
at the time of final approval of the development application. The fair market value of the property shall be
detennined by reference to current appraisal data or sales information. When appraisat data is utilized, the
developer shall reimburse the City for tbe cost of the appraisal prior to the issuance of any development
pennits."
.
Given the number of lots/new housing units to be created, this lot requires the minimum dedication
amount of six percent Since the lot will be given to the applicant's daughter, sales information
would not be an accurate representation of market value. In this instance, an independent appraisal
would be required to determine market value. From staffs perspective, the Council has three
general options:
1. Require payment of the code required park dedication fee amount.
For comparative purposes, the most recent park dedication fee paid was $4500 for a
16,575 square foot lot Since the newly created lot is over twice the size of this lot at
39,256 square feet, it is anticipated that the fee for this property would be higher.
2. Require payment of the code required park dedication fee amount based on a
different standard of market value such as the County's assessed market value.
Ramsey County's assessed market vaiue for the land is currently $74,500 for the entire
1.6 acres. On a proportional basis, this represents a market value of $41,168 for the
newly created lot, which translates into a park dedication fee of $2,470.
3. Provide a waiver of the entire park dedication fee.
.
Ultimately, it is a judgment call on the part of the Council when deciding on which of the above
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Memo to Mayor and City Council
Planning Case #02-03
Page 3 of3
general options would be most appropriate.
Attachments
1. Planning Commission Meeting Minute Excerpt
2. March 21, 2002 Memo to Planning Commission
.
.
.
MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, APRIL 3, 2002
7:30 P.M. - ARDEN HILLS CITY HALL
PLANNING
COMMISSION
MEETING EXCERPT
CALL TO ORDER
Chair Sand called the meeting to order at 7:00 p.m.
ROLL CALL
Present were Chair David Sand, Commissioners Ken Bezdicek, Terri Duchenes, Therese
Galatowitsch, Brad Lemberg, Megan Ricke, and Clayton Zimmerman.
Absent: None.
Also present were Councilmember Beverly Aplikowski, City Planner Aaron Parrish, and
Recording Secretary Kathleen Altman.
SWEARING IN OF NEW PLANNING COMMISSION MEMBERS
Councilmember Aplikowski swore in Commissioners Bezdicek, Lemberg, and Ricke to the
Planning Commission.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
March 6, 2002.
Commissioner Lemberg noted on page 2, last paragraph, change Chair Galatowitsch to
Commissioner Galatowitsch and on page 3, first paragraph change Chair Zimmerman to
Commissioner Zimmerman.
Commissioner Zimmerman moved, seconded by Commissioner Galatowitsch to approve
the March 6, 2002 minutes as amended. The motion carried unanimously (7-0).
CASE #02-03 - 44] 0 NORTH SNELLING, MINOR SUBDIVISION - PUBLIC HEARING
Chair Sand opened the public hearing at 7:37 p.m.
Staff reviewed their report dated March 21, 2002. Staff recommended approval of the
request based on the findings therein.
Commissioner Zimmerman inquired as to the amount ofthe park dedication fee. Mr.
Parrish stated one indicator would be by an independent appraisal. He indicated from
previous appraisals, it appeared the fee would be around $4,000.00,
Commissioner Ricke asked ifthere was a park dedication fee assessed against the lot
when they were combined the first time. Mr. Parrish stated he believed that was probably
divided prior to incorporation of the City, so a fee was probably not paid.
ARDEN HILLS PLANNING COMMlSSIOl\ .... APRIL 3, 2002 2
Dorothy McClung, gave a history of the property. She stated there were no fees paid for
park dedication at the time the lots were combined. She stated the question was whether .
a family split of this kind should be subject to a park dedication, She stated this should
not be subject to a park dedication and this would be an issue that was brought up with
the City Council.
Chair Sand closed the public hearing at 7:42 p.m.
Commissioner Duchenes asked if they were asking for a recommendation on the park
dedication fee. Mr. Parrish stated this was a Council decision.
Commissioner Zimmerman stated this was a family gift and it was not generating a profit
for anyone, so it was his feeling they should not expect a park dedication in this case.
Mr. Parrish stated the purpose of the park dedication fee was to essentially provide some
kind of a contribution relative to the improvement of the park system. He stated when
lots were divided, it was anticipated that a home would be built and that home would
generate usage of the parks. He stated the park dedication fee was put into a fund that
was used only for park improvements.
Commissioner Galatowitsch asked if there would be a home built on this parcel. Mr.
Parrish replied that was the intention.
Councilmember Ricke asked if the home being proposed for the lot were sold to a non- .
family member at some time in the future, would the property then be subject to a park
dedication fee. Mr. Parrish replied the property would not be subject to the fee. He
stated park dedication fees only applied when lots were subdivided.
Commissioner Ricke moved, seconded by Commissioner Duchenes, to approve Case
#02-03, Francis Podlasek, 4410 North Snelling Minor Subdivision based on the following
findings, and with the following conditions:
1. The application is able to meet the minimum requirements of Chapter 11 of City
Code for a minor subdivision of property.
2. The dedication ofa (12) foot side easement centered on the common lot line for
utilities to the city.
3. A registered land survey shaD be recorded with Ramsey County within sixty days
of approval from the City Council; and
4. Following recording with Ramsey County, the applicant wiD provide evidence of
recording to the City of Arden HiDs along with a copy of the registered land
survey.
5.
Payment of the appropriate park dedication fee as determined by an independent
appraisal provided by the applicant.
e
The motion carried (5-2) (Chair Sand and Commissioner Zimmerman).
. ,
.
.
.
~
/],\~HILLS
F iLL COpy
CITY OF ARDEN HILLS
MEMORANDUM
DATE: March 21, 2002
TO: Planning Commission
./If
FROM: Aaron Parrish, City Planner .
SUBJECT: Case #02-03
Francis Podlasek, 4410 North Snelling
Minor Subdivision
Request
The applicant is requesting a minor subdivision to divide an existing 1.6 acre lot into two
lots.
Overview
Surrounding Area
Direction Future Land Use Plan Zoning Existinz Land Use
North Low Density R-I Single Family Vacant
Residential Residential
South Low Density R-I Single Family Residential
Residential Residential
East Low Density R-I Single Family Residential
Residential Residential
West Public and Institutional R-I Single Family Institutional
Residential
Site Data
Future Land Use Plan: Low Density Residential
Existing Land Use: Residential
Zoning: R-I Single Family Residential
Size: 1. 6 acres
Memo to Planning Commission
Planning Case #02-03: Podlasek Minor Subdivision
Page 2 of 4
Proposed Density:
Topography:
1.25 units per acre
Relatively flat.
.
The applicant has provided a statement outlining the history of the property to be
subdivided. The request essentially would divide an existing 1.6 acre parcel into two
lots. A survey outlining is included for the Commission's reference. Please note that
the actual minor subdivision pertains to lots "B" and "C" identified on the
certificate of survey. Lot A is currently an existing lot that belongs to Mr. Podlasek's
daughter and is only provided for reference purposes. An evaluation of the new lots to be
created is contained in "Lot Desien" section below.
Lot Desien
LotB:
Lot B exceeds all code requirements in terms ofJot width, depth, and area. As the
applicant's narrative statement indicates, he intends to give this lot to his daughter.
LotC:
Lot B exceeds all code requirements in terms ofIot width, depth, and area. There is an
existing single family residence on the property. This property would be retained by the
applicant.
.
L Minimum Lot Area. The Zoning Ordinance in Section V, F, 2, states that the
minimum lot area for lots in the R-l zoning district shall be at least 14,000 square
feet. The two lots to be created as a result of this minor subdivision meet the area
requirement
Lots Required Lot Area Provided Lot Area
LotB 14,000 square feet 39,256 sauare feet
LotC 14,000 square feet 37,778 square feet
2. Minimum Lot Depth. The Zoning Ordinance in Section V, F, 3, states that the
minimum lot depth in the R-l zoning district shall be at least 130 feet. Both lots
meet this requirement
Lots Reauired Lot Depth Provided Lot Deoth
LotB 130 feet 329 feet
LotC 130 feet 329 feet
3.
Minimum Lot Width. The Zoning Ordinance in Section V, F, 3, states that the
minimum lot width in the R-I zoning district shall be at least 90 feet. Both of the
proposed lots meet this requirement.
.
.
.
.
Memo to Planning Commission
Planning Case #02-03: Podlasek Minor Subdivision
Page 3 of 4
Lots ReQuired Lot Width Provided Lot Width
LotB 90 feet 120 feet
LotC 90 feet 115 feet
4. Setbacks. The buildable area of each lot will allow for standard setbacks in the
R-1 Zoning District The existing single family residence will still be in
compliance with the applicable setbacks after subdivision occurs.
5. Easements. The subdivision regulations require easements at least twelve (12)
feet wide centered on lot lines for utilities to be dedicated to the city. Since
easements are not identified on the survey submitted, this is included as a
condition of approval.
6. Grading. The proposed drainage, sediment and erosion control measures which
are going to be used in the development of this property have not been included
with the minor subdivision application. The Zoning Ordinance in Section VI, G,
8, b, requires that finished slopes and grades shall not cause adverse drainage
effects on adjoining properties. This will be evaluated in conjunction with the
building permit application when Lot B is developed.
7.
Utilities. The lots can be served with sanitary sewer and water service from
existing utilities.
8. Access. Both lots would be accessed from North Snelling.
9. Park dedication. The minor subdivision application provides for no dedication
of park land. The Park Service Area map from the comprehensive plan does not
show a need for additional park land in this area. Therefore, staff is
recommending payment of a park dedication fee in-lieu of the dedication of park
land if the minor subdivision is approved. Based on the subdivision ordinance,
the applicant would need to submit an independent appraisal of the lot so an
accurate market value can be ascertained.
The applicant has indicated he would like to see a reduction in the fee since he
will not be selling the lot Rather, as previously stated, he will be giving the lot to
one of his daughters. This request ultimately needs to made to the City Council.
The applicant will be available at the meeting to clarify any questions that you might
have relative to any of the aforementioned items.
Recommendations
Memo to Planning Commission
Plmming Case #02-03: Podlasek Minor Subdivision
Page 4 of 4
A. In Planning Case #02-03, staff recommends approval of the minor subdivision based
on the following findings, and with the following conditions:
.
1. The application is able to meet the minimum requirements of Chapter II of City
Code for the minor subdivision of property;
2. The dedication of a (12) foot wide easement centered on the common lot line for
utilities to the city.
3. A registered land survey shall be recorded with Ramsey County within sixty days
of approval from the City Council; and
4. Following recording with Ramsey County, the applicant will provide evidence of
recording to the City of Arden Hills along with a copy of the registered land
survey.
5. Payment of the appropriate park dedication fee as determined by an independent
appraisal provided by the applicant.
Deadline for Ae:encv Actions
The City of Arden Hills received the completed application for this request on March I,
2002. Pursuant to Minnesota State Statue, the City must act on this request by April 29,
2002 (60 days), unless the City provides the petitioner with written reasons for an
additional 60 day review period. The City may with the petitioners consent extend the
review period beyond the 120 days.
.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial. If the City denies the petitioners request, .....it must state in
writing the reasons for the denial at the time that it denies the request".
4. Table for additional information.
Attachments
1. Location map
2. Applicant's Statement
3. Survey
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In 1902, Francis Podlasek's grandfather bought an 80 acre tract ofland in what is now
known as Arden Hills. Parcels A, Band C on the attached Certificate of Survey are
included in the original 80 acres. In 1928, the three acres shown as Parcels A, Band C
were split off as a single parcel from the original 80 acres.
The Podlasek family lived in a home located on what is proposed as Parcel A. Francis
was born and raised in that home.
In 1969, Francis bought a portion of the three acres from his mother, Gertrude Podlasek.
Parcel C is the parcel acquired by Francis and is the parcel containing his home.
Gertrude died in 1987 survived by her children Joan, Judy and Francis. Francis bought
Parcel B from the estate and combined it with Parcel C. Joan acquired Parcel A.
In 1994, Francis purchased Parcel A from Joan and in 1998, he gifted Parcel A to his
daughter Tammy. Tammy lived in .the old Podlasek home until she and her husband built
a new home and demolished the old structure.
Francis now wants to split his land into parcels Band C. He intends to gift Par~el B to
his daughter Stacey. Francis and his wife Sherry will continue to maintain their
homestead on Parcel C.
.
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The south 127 feet of the north 143,5 feet of the west 361.5 feet of the
Southwest Quarter of the Northwest Quorter of Section 22. Township 30. Range 23,
Ramsey County, Minnesota. Subject to a road easement across the west 33 feet thereof.
PARCEL B
The south 119,5 feet of the north 263 feet of the west 361,5 feet of the
Southwest Quarter of the Northwest Quarter of Section 22. Township 30, Ronge23.
Ramsey County. Minnesota, Subject to a road easement across the west 33 feet thereof.
PARCEL C
The south 115 feet of the north 378 of the west 361.5 feet of the
Southwest Quarter of the Northwest Quarter of Section 22. Township 30, Range 23,
Ramsey County, Minnesota, Sub jec\ to a road easement across the west 33 feet thereof.
. Denotes Iron Mon Beoring Datum:Assumed Job No, 02029
Drwg By BAO_
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direct supervision and that I am 0 duly Registered Land Surveyor under the laws
of the State of Minnesota
E . G. RU~~NS. INC
~ Registration No 9/578
E. Ci. RUO 4 cONcl INC
l.ANO ~~Y=YO~$
~Ie" l.EXINOiTON AYE. NO,
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~~ILLS
MEMORANDUM
DATE: April 15, 2002
TO: Mayor and City Council
Joe Lynch, City Administrator
ill
FROM: Aaron Parrish, City Planner I'
SUBJECT: Case #02-05, Guidant
A. Site Plan Review
B. Variance Request
Request
The applicant is requesting a site plan review, setback variance, and height variance to facilitate
a 110,900 square foot expansion of Guidant Building F (former Control Data Facility). The
proposed plan also incorporates a skyway to existing Building E.
Deadline for Al!encv Actions
The City of Arden Hills received the completed application for this request on March 5, 2002.
Pursuant to Minnesota State Statue, the City must act on this request by May 3, 2002 (60 days)
unless the City provides the petitioner with written reasons for an additional 60 day review
period. The City may, with the petitioners consent, extend the review period beyond the 120
days.
Fiscal Analvsis
As a supplement to the information provided to the Planning Commission, the following
highlights the tangible fiscal implications of the project if it were approved:
Property Tax: City, County, School District, and Other
Market Value
Current Land $43,483,600 $868,672 110.809% $962,567
and Buildings
-. Proposed Est $4,000,000 $79,000 110.809% $87,539
Expansion
Memo to City Coul1cil
Planning Casc #02-05: Guidant Site Plan Review! Variance Request
April 15, 2002
Page 2 of3
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.
Property Tax: City Only
Net Tax Muncipal Tax Total City Taxes
Market Value Capacity Rate for Pay Paid for Pay
2002 2002
Current Land $43,483,600 $868,672 25.092% $217,967
and Buildinf<s
Proposed Est. $4,000,000 $79,000 25.092% $19,823
Expansion
8.
Building Permit and Plan Review Fee:
Estimated at $33,000
As an aside, the local property taxes associated with the existing land and buildings currently
represent 11.2% of the 2002 adopted general tax levy.
Options
1.
2.
3.
4.
Recommend approval as submitted.
Recommend approval with conditions.
Recommend denial. If the City denies the petitioners request, "...it must state in writing
the reasons for the denial at the time that it denies the request".
Table for additional information.
.
Planninl! Commission Recommendation
With regard to Planning Case 02-05A, the Planning Commission is recommending approval of
the site plan subject to the following conditions:
1.
2.
The applicant obtains final plat approval prior to the issuance of a building permit
The applicant submits a revised landscape plan to include 250 caliper inches of
landscaping as approved by staff. The percentage of caliper inches shall be consistent
with the percentages outlined in the Zoning Ordinance.
The skyway over Fernwood Avenue not be constructed until either the street is vacated,
or an alternative arrangement is agreed to with the City such as an easement over a
non-vacated Fernwood Avenue.
Installing an additional hydrant on both the north and south side of the building as
approved by the Fire Inspector.
A final grading, drainage, and utility plan be submitted to and approved by the City
Engineer.
The applicant submit a landscape performance bond or other surety for 125% of the cost
of materials and installation valid one full year from the date of installation prior to the
issuance of a building permit
The applicant obtains all necessary permits from the Rice Creek Water Shed District,
MPCA, and other governmental entities.
Compliance with the Zoning Code and related municipal ordinances.
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3.
4.
5.
6.
7.
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iviemo to City Council
Plmming Case #02-05: Guidan1 Site Plan Review / Variance Request
April 15, 2002
Page 3 oB
With regard to Planning Case 02-058, the Planning Commission is recommending approval of
the variance request based on the following findings:
1. The circumstances for which the variance is requested are unique to the property.
2. Granting the variance would be in keeping with the spirit and intent of the City's Zoning
code.
3. The property in question cannot be put to a reasonable use without granting a variance.
4. Granting the variance will not alter the essential character of the neighborhood.
Attachments
1. Planning Commission Meeting Minute Excerpt
2. March 28, 2002 Memo to the Planning Commission
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'ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
PLANNING
COMMISSION
MEETING EXCERPT
Commissioner Galatowitsch asked when the expansion was
there any request for landscaping to be added to the back of
that was not a condition of the approvaL
Commissioner Galatowitsch asked what existed there now as far as landscaping. Stewart
Haglund replied there was some landscape barrier there, but the landscaping was thin and
spotty.
ML Parrish replied if the intent was to make the land use more compatible with the
existing area, the Commission could request that additional landscaping be added and the
play area be fenced in.
Commissioner Zimmerman moved, seconded by Commissioner Sand, to deny Planning
Case #02-06, Pilgrim House Unitarian Church, Special Use Permit Application based on
the rationale that it was an accessory operation that would be allowed if the Church was
running the daycare, but not when a commercial daycare facility was being run.
The motion carried (4-3) (Commissioners Ricke, Galatowitsch, Duchenes).
CASE #02-05 - GUIDANT SITE PLAN REVIEWN ARlANCE REQUEST - PUBLIC
HEARING
Chair Sand opened the public bearing at 8:31 p.m.
Staff reviewed their report of March 28, 2002 recommended approval for the reasons
contained therein.
Commissioner Lemberg left the meeting at 8:32 p.m. and returned at 8:36 p.m.
Pat Kern, 1230 Wyncrest Court, stated he was 400 feet north of the Guidant parking lot.
He stated he was not against them building the training facility, but he was against the
variances they were requesting. He expressed concern about the height of the building.
He requested the building stay at the height of all of the rest of the buildings. He
expressed concern about the landscape. He stated he liked that Guidant was so well
landscaped. He also expressed concern about the skyway over Fernwood.
Darrel Horsemen, 1250 Wynridge Drive, stated he was northwest of the water tower on
the corneL He stated he was at the neighborhood meeting in March and expressed
concern about variances being granted at this point He expressed concern about traffic
flow in the area.
Gene Scales, corner of Floral Drive and James Circle, thanked the City Planner for the
information they had requested. He expressed the same concerns expressed by both the
residents here tonight as well as at the previous meeting. He expressed concern about the
traffic increase. He stated he was opposed to the granting of the variance. He stated
Guidant was a good corporate citizen and had taken good care of the property, but he
believed the overall agenda of the company might change depending upon if they could
build what they wanted to build on that property. He asked the Planning Commission
and the City Council to take a good look of the overall plan. He stated issues that were
brought forward at the previous meeting had not been addressed.
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ARDEN HILLS PLAl\TNIl\G COMMISSION - APRIL 3, 2002
Bill Frank, 1228 Wynridge Drive, stated he did not have an opposition to what was being .
proposed if it stood on its own. He stated tbere was reasonable planning effort involved
and this was reasonable. Hc stated, however, if this were a part of the Master Plan, he
would have objections to it He stated vacating Femwood was a problem and this was an
unacceptable approach to the development of the whole site. He stated he understood
what they were doing and he had no objection to what they were proposing tonight, but if
this was a "domino" for many other approvals that are going to follow, then it should stop
here, but if this approval can stand alone, then it should be approved.
Chair Sand invited applicant to make comment
John Larson and Judd Brasch, RSP Architects, presented Guidant's proposal. They
indicated many of the issues the residents had brought up at the previous meeting were
currently being worked on.
Commissioner Lemberg asked what was Guidant's timeftame for the future
administrative building. Mr. Larson replied within a four to six year time period,
depending on approval of a PUD.
Commissioner Zimmerman stated he understood the topography of the land and this was
what caused the building to be 52 feet tall. However, he stated the reason for the
variance request was for the stairwell to access the skyway. Mr. Larson and Mr. Brasch
replied that was correct .
Commissioner Zimmerman stated if they did not need the stairwell, they would not need
the variance. Mr. Larson replied the stairwell would be used for other purposes as well.
Mr. Parrish stated the skyway was a part of this request and this was represented on the
site plan. The condition was that Femwood be vacated and replatted or some other
arrangement be made with the City so they could pass over the City's right-of-way. He
stated this skyway would be built in conjunction with the building.
Mr. Larson stated the building and skyway was a way of linking the buildings and the
ease of moving employees over Femwood Avenue in a controlled environment, which
was very important for Guidant's business operation.
Commissioner Ricke asked if other designs had been looked at, such as a tunnel instead
of a skyway. Mr. Brasch replied they had looked at this, but it made sense to have a
skyway because their other buildings were connected by skyway, and this would make
the flow easier through their complex.
Commissioner Ricke asked if the training center made sense without the skyway. Mr.
Brashe replied they could still do the training center, but the skyway would aid Guidant
in their plans.
.
Commissioner Zimmerman inquired about the parking facility and asked if the parking
would be adequate. He stated from his calculations, they would be ten spaces short Mr.
Parrish replied the City had guidelines that specified a certain number of parking stalls,
however, from a design, aesthetic function, and environmental perspective, you did not
ARDEN HILLS PLANNING COMMISSION -- APRIL 3, 2002
8
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want too add any more impervious parking surface than necessary. If parking was
adequate to handle the facilities need, from staffs perspective proof of parking was
acceptable. He indicated this is a generally accepted planning practice. He indicated that
if parking became a problem on the property, the City would address this issue and
Guidant would need to add additional parking at that time.
Commissioner Zimmerman asked if the setback variance was a necessity. He asked if it
were denied, would this be a hardship. My. Larson stated Guidant had no intent of
leaving the area any time soon, and he did not believe this setback would affect the
property.
My. Parrish stated it was anticipated Guidant might come forth for a preliminary plat at
the next Planning Commission meeting. The City Council would make the ultimate
determination regarding the vacation of easements and the street.
Commissioner Galatowitsch asked if Femwood Avenue would still be a public street.
My. Larson replied it would still be a public street until vacated, at which time it would
become a service drive.
Commissioner Duchenes asked where the additional landscaping would be located. My.
Larson pointed out where the landscaping would be placed.
Commissioner Ricke stated this would still be less landscaping than what was required.
My. Parrish replied that was correct, but there were a number of foundation plantings that
did not show up on the caliper inch level, but these foundation plantings also added to the
aesthetics of the property. He also indicated this facility had courtyards and other site
amenities that are not taken into consideration with the current landscaping requirements.
Chair Sand stated it appeared the landscaping they were proposing to add would be
removed at a future time if the POD were approved. My. Larson replied that was correct
and Guidant was willing to do that.
Mr. Parrish stated as the site developed, the landscaping would be continually evaluated
and if landscaping were to be taken out around the training center, the City would
reevaluate the landscaping at that time.
My. Frank expressed concern about how the application and request for approval was
framed. He stated it seemed to him that this was inappropriate and moved the project
way beyond what should be happening at this stage. He indicated there were many
studies that had not been completed yet and these studies were important to the overall
development of the site. He stated vacating Fernwood Avenue to put in the skyway was
not appropriate at this time. He stated the only purpose for vacating Fernwood Avenue at
this time was to put into place the framework for Guidant's Master Plan. He stated the
Commission's approval should be for a stand-alone facility at this time.
My. Parrish stated the project could be stand alone. He explained that the condition of
approval relative to this item takes into account both scenarios. He indicated that if
Fernwood was not vacated, it would be necessary for Guidant to obtain an easement from
the City to encroach on its right of way.
ARDEN HILLS PLANNING COMMISSIO)! - APRIL 3, 2002
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9
Chair Sand closed the public hearing at 9:40 p.m.
.
Commissioner Duchenes asked what the average height of the building was. Mr. Larson
replied on the south base of the building was a two story, 34-36 foot building. The west
side was a 3-story 52-54 foot building. He indicated due to the topography of the site, it
was difficult to determine what the average height was.
Commissioner Zimmerman asked if a part of the variance request could be approved and
if part of the variance request not be approved. Mr. Parrish indicated that the Planning
Commission must act upon the request, or table it for additional information.
Chair Sand moved, seconded by Commissioner Bezdicek, to approve Planning Case #02-
05A, Guidant Site Plan Review based on the following conditions:
1. The applicant obtains final plat approval prior to the issuance of a building permit.
2. The applicant submits a revised landscape plan to include 250 caliper inches of
landscaping as approved by staff. The percentage of caliper inches shall be
consistent with the percentages outlined in the Zoning Ordinance.
3. The skyway over Fernwood Avenue not be constructed until either the street is
vacated, or an alternative arrangement is agreed to with the City such as an
easement over a non-vacated Fernwood Avenue.
4.
Installing an additional hydrant on both the north and south side ofthe building as
approved by the Fire Inspector.
.
5. A final grading, drainage, and utility plan be submitted to and approved by the
City Engineer.
6. The applicant submit a landscape performance bond or other surety for 125% of
the cost of materials and installation valid one full year from the date of
installation prior to the issuance of a building permit.
7. The applicant obtains all necessary permits from the Rice Creek Water Shed
District, MPCA, and other governmental entities.
8. Compliance with the Zoning Code and related municipal ordinances.
Commissioner Zimmelman made the following fiiendly amendment:
Actual parking spaces are consistent for what is required versus the proof of
parking spaces, for a total of 2, 147 identified parking spaces.
Commissioner Zimmerman stated as the parking cun'ently existed, it did not meet the Code
requirement. Me Parrish replied if there was a problem in the future with insufficient parking,
this would be addressed at that time utilizing one of the proof of parking areas.
.
Me Larson replied the purpose of the training center was for the people already on campus, and
they would not add any additional parking. The additional parking would be for the "shell"
.
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ARDEN HILLS PLANKING COMMISSIOK - APRIL 3, 2002
10
space, which generated the 200 cars for the training center. The "shell" space would at some
point in the future be used as office space, but it would be vacant for the present time.
Commissioner Zimmerman reiterated that the parking as proposed did not meet City Code.
Chair Sand stated he would not accept Commissioner Zimmem1an's friendly amendment
The motion carried (6-1) (Commissioner Zimmerman),
Chair Sand moved, seconded by Commissioner Galatowitsch, to approve Planning Case
#02-05B, Guidant Site Variance Request based on the following conditions:
1. The circumstances for which the variance is requested are unique to the property.
2. Granting the variance would be in keeping with the spirit and intent of the City's
Zoning code.
3. The property in question cannot be put to a reasonable use without granting a
vanance.
4. Granting the variance will not alter the essential character of the neighborhood.
The motion carried (6-1) (Commissioner Zimmerman).
Chair Sand moved, seconded by Commissioner Ricke to extend the Planning
Commission meeting past 10:00 p.m.
The motion carried unanimously (7-0).
UNFINISHED AND NEW BUSINESS
CASE # 01-28 - CATHOLIC CHARITIES SIGN STANDARD ADJUSTMENT
Staff reviewed their report dated March 21, 2002 and recommended approval of the sign
standard adjustment for the reasons contained therein.
Commissioner Lemberg asked where the residents were located that objected to this sign.
Mr. Parrish replied unless the residents gave their address in their e-mails, he was not
sure where they were located, but he presumed they were located on Benton Way.
Commissioner Zimmerman asked if this was a variance request. Mr. Parrish replied this
was a sign adjustment request
Commissioner Ricke asked if they had looked at scaling the sign down to a 16-foot sign.
Mr. Parrish stated they did not request any documentation as to how a 16-foot sign would
look. The Commission had previously requested the sign be shortened from their last
request, which applicant had done. He stated if the sign was too short, it would not be
able to fit the name of the applicant easily and the sign would not be readable.
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MEMORANDUM
DATE:
March 28, 2002
TO:
Planning Commission
FROM:
"
Aaron Parrish, City Planner r (
SUBJECT: Case #02-05, Guidant
A. Site Plan Review
B. Variance Request
ReQuest
.
The applicant is requesting a site plan review and variance to facilitate a 110,900 square foot
expansion of Guidant Building F (former Control Data Facility).
Overview
Guidant Corporation is requesting site plan approval to construct a three story 110,900 total
square foot addition off of the existing Building F. The proposed plan also incorporates
significant additional landscape area, and a skyway to existing Building E. A setback variance
and height variance are also being requested.
First, it should be noted that given time restraints on Guidant's part, they are proceeding with the
training center independent of proposed Master Planned Unit Development that was previously
discussed by the Planning Commission. This is further detailed in the attached applicant's
statement. It is anticipated that an application for a preliminary plat to consolidate all the
properties into one will be considered by the Planning Commission next month. Concurrent with
the application for preliminary plat, Guidant will make a formal request to vacate portions of
Femwood Avenue. Subsequent to plat approval, it is expected that a formal Master Planned Unit
Development application will be submitted. This would likely happen sometime in June or July
of2002,
Second, as the Commission is aware, there was a neighborhood meeting conducted March 7,
2002 to solicit input regarding Guidant's proposed concept plmmed unit development. Based on
interest expressed at the meeting, public hearing notices were mailed to people within 350 feet of
the property, as well as those who signed-in and left their address at the meeting. Additionally, a
. project page has been developed on the City's website to keep interested individuals informed on
I
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Memo to Platming Commission
Planning Case #02-05: Guidant Site Plan Review / Variance Request
March 28, 2002
Page 2 ofll
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the current status of the forthcoming master planned unit development application.
located at www.ci.arden-hills.mn.us/Documents/Planning/guidantyud.htm
This IS
Finally, given the fact that the properties have not been platted into one parcel, the site plan
review is somewhat more complicated. The issue becomes whether the review is strictly limited
to parcels that encompass the existing Building F, or the entire Guidant campus. Where possible
and/or practical, the site is evaluated as a whole. In addition, staff has placed a condition on the
site plan approval that final plat approval is given prior to the issuance of a building permit. This
is primarily necessary to meet Building Code requirements. The following highlights
information pertinent to the site.
Surroundinl.! Area
Direction
Future Land Use Plan
Zoning
Existing Land Use
Norih
Souih
(across COUll F)
East (Shoreview)
Industrial
I-I: Limited Industriat
Office
Industrial
I-I: Limited Industrial
Office / Utility
N/A
N/A
N/A
West
Low Density Residential
R-I: Single Family Residenlial
Single Family Residential
Site Data
FlIture Land Use Plan: Industrial
J!]Xi"#llgI,~l!dUse: Light Industrial/Office
Zolling: I-I: Lirniled Industrial / PUD Overlay
Size: .. 85.7 acres
ProMsed Density: N/A
Topography: Relatively flat
The following provides an evaluation of site plan and related requirements based on the attached
plan set:
1. Lot Area, Size, and Setbacks (All Code Requirements Not Met)
As the site data in the overview section indicates, the property is 85.7 acres. The I-I Limited
Industrial Zoning District requires a minimum lot area of 30,000 square feet, or .69 acres. The
following table highlights the setback requirements:
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Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review / Variance Request
March 28, 2002
Page 3 of 11
Minimum Building Setbaeks Required l'ropo~ed at Shorte~t Point
Front Yard 55 Feet 21 Feet
Rear Yard 20 Feet Exceeds Significantty
Side Yard -Interior 20 Feet Exceeds Significanrty
As the above chart indicates, the site plan is deficient with regard to the front yard setback from
Fernwood Avenue. Accordingly, a variance has been requested. This is detailed further later in
the report. However, it should be noted that if Fernwood Avenue is vacated as a public street,
the property would become conforming.
2. Lot Coverage, Floor Area Ratio, and Landscape Lot Area (Meets Code Requirements)
The following table provides a site data swnmary relative to lot coverage, floor area ratio, and
landscape lot area:
Site Area: 3,729,916 Square Feet or 85.6 Acres
1-1 Criteria Exi~ting SiteCondH;')li l'rqpQ$ell ....
..... (~q.FT.) 0/0 .... (sq.!.i'T.) 0/0 (Sq;FT.) I).
Lot Coverage 1,1 t8,975 30% Max. 538,000 15% 575,200 15.5%
Floor Area Ratio 2,237,950 60% Max. 1,123,893 30% 1,234,853 33%
Landscape Lot Area 1,305,471 35% Min. 1,541,800 41% 1,609,800 43%
,
All of the above ratios significantly meet or exceed the requirements outlined in the City's
zoning code.
3. Landscaping (Code Requirement Not Met)
A detailed landscape plan is included in the plan set. Under the City's landscape plan design
requirements, 347 caliper inches of landscaping is required. Based on the landscape plan
included in the plan set, only 153 caliper inches are provided. However, the aforementioned
figure is limited to deciduous, coniferous, and ornamental trees. It does not take into account
various foundation plantings incorporated throughout the site.
In addition, the landscape design requirements also specify minimum percentages of trees in
various size ranges. At this point, the proposed landscape plan does not incorporate the mature
trees as outlined in the landscaping regulations. The following is illustrative:
".
Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review / Variance Request
March 28, 2002
Page 4 of 11
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Percentage of Trees of Various Caliper Inches
2.0" B 3.0" 3.5"B 4.0" 4.5"B5.0"
Builllin. Rei.hl Required Proposed Require<! Proposell Require<! Pruposell
Three to Four Stories 50% 44%* 30% 0% 20% 0%
# of Caliper Inches 173.5 153 104 0 69 0
* Of total calipfTinches required
Given the significant site amenities, courtyards, foundation plantings, and related landscaping
incOIporated in the site plan, staff would suggest the following condition to resolve the
deficiencies in the applicant's landscape plan:
. The applicant submit a revised landscape plan to include 250 caliper inches oflandscaping as
approved by staff. The percentage of caliper inches shall be consistent with the percentages
outlined in the Zoning Ordinance.
4. Height (Code Requirement Not Met)
.
The maximum building height allowed in the Limited Industrial District is 35 feet. The proposed
elevations show a maximum building height of 52 feet at the highest point. For reference, the
height of building varies due to a significant grade change from the eastern to the western portion
of the building area. In addition, the height of the proposed expansion is consistent with the
height of the existing Building F. The applicant has submitted a variance request with regard to
this issue.
5. Parking (Meets Code Requirements)
It is not anticipated that any new parking will be created in conjunction with this proposal.
Based on discussions with Guidant and visual inspection of the property during peak times,
sufficient parking is in place to accommodate the existing and anticipated demand. The picture
taken Thursday March 28, 2002 at 10:30 am is illustrative:
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Memo to Planning Commission
Plarming Case #02-05: Guidant Site Plan Review / Variance Request
March 28, 2002
Page 5 of 11
March 28, 2002, 10:30 am: Looking Southeastfrom the Intersection of Fernwood Avenue and Guidant Drive North
The following table summarizes the provision of parking for Building F:
..... .... Par~ing Summary .....
...;... .... .. .. ., ...
Building F 1,948
Training Center 199
Total Spaces Required 2,147
Existing Parking Spaces for Building F 1,554
Proof of Parking 583
Total Spaces Required 2,137
Difference -10
As the above table indicates, the plan relies on "proof of parking" to meet the necessary parking
Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review / Variance Request
March 28, 2002 .
Page 6 of 11
requirements for the site. From staffs perspective, this is acceptable. The plan is also 111
compliance with applicable parking setback requirements as well:
6. Access and Circulation (Meets Code Requirements)
The training center portion of Building F can be accessed through Guidant Drive South (private
street) or Fernwood Avenue. Access to the building would take place through newly created
courtyard/plaza areas on the northwest and southeast sides of the building. On the southeast side
of the building the plan calls for a turnaround in front of the building that includes a landscaped
center island.
The Fire Inspector has reviewed the plans and is satisfied with the access and circulation of the
property. However, he did indicate that two additional hydrants would be required. This is
included as a condition of approval.
7. Screening (Meets Code Requirements)
Since the proposed expansionlbuilding addition is internal to the Guidant campus, screening is
not a significant issue.
8. Lighting (Meets Code Requirements)
tit
A lighting plan has been included for your review. The Zoning Ordinance requires that all
lighting be directed away from adjoining lots or public streets and must be hooded so that light is
only directed onto the subject property. In addition to accent lighting on the building, fifteen
twelve foot high shoebox style lights are contemplated on the site. High pressure sodium (amber
color light) bulbs would be used.
9. Signage ( Not Addressed)
Based on the sign ordinance, the property is in District 6, or those areas on Lexington Avenue
north ofI-694 and property zoned Bl. This would allow the applicant to apply for one 60 square
foot wall sign on the building that could be administratively approved. Otherwise, a sign
standard adjustment application would be required in the future.
10. Grading and Utilities (Meets Code Requirements)
The property would be serviced by existing utilities (sewer, water, gas, electric, and telephone).
Aside from comments provided in conjunction with concept planned unit development review,
the City Engineer did not have any substantive comments. Site plan approval would need to be
conditioned on final approval of grading, drainage, and utility plans by the City Engineer.
Compliance with the City's erosion and sediment control ordinance during construction is also tit
necessary.
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Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review / Variance Request
March 28, 2002
Page 7 of11
11. Aesthetics (Meets Code Requirements)
A colored building rendering is included for your review. At this point, there are no defined
design criteria in the Limited Industrial Zoning District.
In the applicant's project description, they indicate that the building materials will include a
combination of brick masonry, glass, and accents of architectural metal panel. While this project
is proceeding independent of the proposed master plan planned unit development, it certainly
will set the tone for future design to be integrated throughout the site. Building materials will
also be provided at the meeting for the Commission's review.
12. Additional Considerations
In addition to the building expansion, the site plan also includes a skyway connecting the training
center to Guidant Building E. Since Fernwood is still a public street, it is staffs opinion that the
applicant could not construct the skyway without some formal agreement. If Fernwood Avenue
is vacated, this will not be an issue. Accordingly, staff would recommend that the skyway not be
constructed until Fernwood Avenue is vacated, or an alternative arrangement is agreed to by the
City.
Variance Request
The applicant is currently seeking a setback variance to build 21 feet from the property line when
55 feet is required. This involves the front yard setback off of Fernwood Avenue. As I indicated
previously, the setback variance will not be necessary if the property is platted and Fernwood
Avenue is vacated. Also, if a Master Plan Planned Unit Development were established in the
future, variances would not be necessary. Rather, the development would be viewed in its
totality.
Setback Variance
Setback Variance Criteria
The applicant is seeking both a height and setback variance. Each has their own specific criteria.
The following highlights both the State and City requirements for a setback variance.
A. State Requirements
Minnesota State Statute in Chapter 462.357, Subdivision 6, (2), defines "undue hardship" as:
".., means the property in question cannot be put to a reasonable use ifused under conditions allowed
by the official controls, the plight of the landowner is due to circumstances unique to the property not
created by the landowner, and the variance, if granted, wit! not alter the essential character of the
Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Rcview! Variance Request
March 28, 2002
Page 8 of 11
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locality. Economic considerations alone shall not constitute an undue hardship if reasonable use of the
property exists under the terms of the ordinance...."
B. City Requirements
Section VIII, D, 4, c and d, of the City's Zoning Ordinance states that:
"Adherence to the provisions of this ordinance is required, except for special cases which arise because
of the configuration of a particutar parceL The condition shall not have been created by the tandowner.
A variance or variances of a side of a lot, the shape of the lot or the unusual terrain prohibit reasonable
development equivalent to that which would be permitted without variance on a similar size lot located
in the same district, but which lot has no unusual configuration. Economic conditions alone shall not
be grounds for a variance. In nO case shall the granting of a variance impair the health, safety, comfort
and general welfare of the public, nor will it be contrary to the intent and purpose of the
Comprehensive Plan, the official map or this or any other ordinance of the City".
Setback Variance Findings
In order to grant a variance, the following criteria must be addressed as defined by the City and
the State. Taking into consideration the statement submitted by the applicant, with regard to this
variance application, staff can make the following comments:
I. Whether the circumstances for which the variance is requested are unique to the
property.
.
Given the fact that the variance may only be in effect for a short period of time, the
circumstances associated with the property could be considered unique.
2. Whether granting the variance would be in keeping with the spirit and intent of the City's
Zoning Code.
The variance would be keeping with the spirit and intent of the zoning code. More
specifically, granting the requested variance would "promote the character of and
preserve and enhance the properties and areas within the city. . . ."
3. Whether the property in question can be put to a reasonable use without granting of a
variance.
At this time, the property is used for office and manufacturing purposes. It is anticipated
that this use could continue irrespective of the variance. From a subjective perspective, it
is necessary for the Planning Commission to evaluate whether the applicant would enjoy
a reasonable use of their property in the absence of a variance.
4. Whether the hardship was created by the property owner.
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Mcmo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review / Variance Request
March 28, 2002
Page 9 of 11
Given the mitigating circumstances associated with the proposal, and since many of the
properties have been under different ownership over the years, it is difficult to ascertain
whether the need for a variance was created by the property owner.
5. Whether granting the variance will alter the essential character of the neighborhood.
It is not expected that this will alter the essential character of the neighborhood. Since
the expansion is largely internal to the campus, it is not expected to have an adverse
impact on neighboring properties.
Height Variance
Criteria
A variance to the 35 foot height limitation may be granted in accordance with Section VI, 3, C of
the Zoning Ordinance:
"Variances for Certain Structures. Any structure, other than as noted above, that is
proposed to exceed the maximum height imposed by provisions of this ordinance may be
permitted by a variance, provided it is determined that:
(l) Adequate fire protection and other safety features are provided.
(2) The height and bulk of the structure will not destroy a scenic or other appropriate view,
nor will it shut off light and air from surrounding properties, or otherwise be detrimental to
the public welfare.
(3) The proposed structure will not exceed a floor area ratio of 0.5.
(4) The proposed structure will have setbacks equal to or greater than the height, and the
distance between any two (2) principal buildings must be no less than one-half{lJ2) the sum
of the heights of the two (2) structures. "
From staffs perspective, the proposed building expansion would seemingly be in compliance
with criteria 1-3. It does meet the fourth requirement for all setbacks with the exception of the
front yard setback to Fernwood Avenue. This setback is also the subject of a variance request
Deadline for Al!ency Actions
The City of Arden Hills received the completed application for this request on March 5, 2002.
Pursuant to Minnesota State Statue, the City must act on this request by May 3, 2002 (60 days)
unless the City provides the petitioner with written reasons for an additional 60 day review
period. The City may, with the petitioners consent, extend the review period beyond the 120
days.
Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review / Variance Request
March 28, 2002
Page 10 of 11
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Options
L Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial. If the City denies the petitioners request, "...it must state in writing
the reasons for the denial at the time that it denies the request".
4. Table for additional information.
Staff Recommendation
In Planning Case #02-05A, staff recommends that the site plan be approved with the following
conditions:
J. The applicant obtains final plat approval prior to the issuance of a building permit.
2. The applicant submit a revised landscape plan to include 250 caliper inches of landscaping as
approved by staff. The percentage of caliper inches shall be consistent with the percentages .
outlined in the Zoning Ordinance.
3. The skyway over Fernwood Avenue not be constructed until the street is vacated, or an
alternative arrangement is agreed to by the City.
4. Installing an additional hydrant on both the north and south side of the building as approved
by the Fire Inspector.
5. A final grading, drainage, and utility plan be submitted to and approved by the City Engineer.
6. The applicant submit a landscape performance bond or other surety for 125% of the cost of
materials and installation valid one full year from the date of installation prior to the issuance
of a building permit.
7. The applicant obtains all necessary permits from the Rice Creek Water Shed District, MPCA,
and other governmental entities.
8. Compliance with the Zoning Code and related municipal ordinances.
In Planning Case #02-05B. staff recommends that the setback and height variance be approved
based on the following findings:
I. The circumstances for which the variance is requested are unique to the property. .
2. Granting the variance would be in keeping with the spirit and intent of the City's Zoning
.
.
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Memo to Planning Commission
Plmming Case #02-05: Guidmlt Site Plan Review / Variance Request
March 28, 2002
Page II of 11
Code.
3. The property in question cannot be put to a reasonable use without granting of a variance.
4, Granting the variance will not alter the essential character of the neighborhood.
If the Planning Commission makes a recommendation on this Planning Case, then it would be
heard at the Monday, April 26, 2002 regular meeting of the City CounciL
Attachments
1. Location Map
2. Applicant's Project Description / Variance Statement
3. Plan Set
4. Lighting Plan
5. Property Pictures
6. Rendering
7. March 18,2002 e-mail from Fire Inspector
8. March 22,2002 e-mail from City Engineer
9. Guidant Concept PUD Site Plan
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(Attachment to Site Plan Review)
Project Description:
The Guidant CRM Training Facility is comprised of classrooms, laboratories, training
staff office space and operational support spaces. Included in the support functions are:
Dining facilities for trainees, break areas, material preparation space, central mechanical
and electrical spaces, storage and a shared receiving area with Building F. The facility
will provide a range of curriculums, developed by Guidant staff and consultants, intended
to enrich the myriad of Guidant CRM employees and customers.
The Guidant CRM Training Facility is being designed as a 3 level structure of
approximately 36,300 gross square feet per level, totaling approximately 110,960 gross
square feet It will connect to the southwest corner of Building F. The project includes a
major campus connection via a skyway link across Fernwood avenue to Building E. The
entrance lobby will face south and address an entry plaza that will eventually become
the "new front door" for the CRM campus. Also planned, as part of the project is a new
landscaped courtyard to the north of the facility. The facility and its outdoor amenities
will be designed as fully accessible spaces.
Initially, the program, as defined by Guidant Corp., will occupy 68,740 square feet of the
total 110,9600 square feet, occupying nearly two levels of the building. The third level
will be finished as "shell-space" and be reserved for future training curriculum expansion
and also provide interim swing space for ongoing departmental reorganizations.
Guidant Corporation
Training Facility
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(Attachment to Land Use Application)
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Variances Requested:
Overall Height -
· 1-1 limit is 35 feet, requested variance to 52 feet
Front yard Setback -
. Required front yard setback from Fernwood Avenue is 55 feet, requested
variance to 21 feet
Hardship Criteria:
1. The circumstances for the requested variances are fairly unique to this property and
the City of Arden Hills. Guidant is in the process of developing a twenty year
campus plan for it's 85 acre site and has been working with the City towards a
Planned Unit Development (P.U.D.) that satisfies the common goals of both parties.
The plans call for future abandonment of Fernwood Avenue, dedication of Guidant
Drive North as a City right-of-way and development of sufficient building area to
accommodate the projected job growth at Guidant over the next 20 years. The
Training Facility is a key piece of the overall plan and carries a special urgency with
regard to Guidant's ability to maintain a competitive position in the industry.
2. Guidant believes the Training facility is in keeping with the spirit of the City Zoning
Ordinance. On it's most visible side (south) the facility is 2 stories, 36 feet in height,
which is approximately 6 feet taller than existing Building F. As one moves around
the facility to the west and north grade falls to match existing and the facility has
three visible stories, approximately 52 feet ili height. The proposed use as a training
facility in support of Guidant employees is consistent with allowable uses in an 1-1
district.
.
3. The facility maybe designed to accommodate existing setback and height
requirements under the 1-1 district, however, to do so would compromise the
effectiveness of long term campus planning and growth.
4. The building concept for the Training Facility has been developed out of the ongoing
long term planning for the Guidant campus. This effort has been joined
cooperatively by the City and Guidant
5. Guidant believes that the approval of the Training Facility with the requested
variances will dramatically enhance the essential character of the campus and
surrounding neighborhood. The site development calls for creation of a landscaped
arrival plaza to the south and courtyard to the north, as well as, increased green
space around the facility. Currently, the area is primarily bituminous paving with
minimal landscape area. The pallet of exterior materials will be brick masonry, glass
and accents of architectural metal panel and will help to establish criteria for future
buildings while unifying the existing campus.
.
Guidant Corporation
Training Facility
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Nordeen, Eric
Monday, March 18, 2002 1 U6.AM
Parrish, Aaron
Scherbel, Deve
Guidant Training Center
.After reviewing site plan the comment are as foliows.
1 Instaliing of additional hydrants one on N side & one on S side of buiiding
2 One of the hydrants near this building will need to be within 100 feet of the Fire Dept Sprinkler Connection. There is only
one hydrant on plan at this time.
Eric Nordeen, Building Inspector
City of Arden Hills
Phone: 651-634-5120 Fax: 651-634-5137
Websile: www.ci.arden-hills.mn.us
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Guidant Site
Aaron,
r have reviewed the Guidant site plan review and have no additional comments other than
what was stated in the Planning Commision Review memo dated, December 14, 2001. As stated
in that memo I would like to see calculations showing the existing utilities are adequate
to handle additional employees.
If you have any questions please call me at (612) 373~6500.
Nick Landwer, P.E.
BRW, Ine
Phone (612) 373-6500
Fax (612) 370-1378
email: nick landwer@urscorp,com
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Thresher Square
700 Third Street South
Minneapo\is,MN 55415
Phone: (612)370-0700
Fax: (6L2) 370-1378
To:
Aaron Parrish,
Arden Hills City
Planner
File:
37951-005-2001
Copy: Greg Brown,
URS
From: Nick Landwer, FE
Date: December 14, 2001
Subject: Planning Case 01-32: Guidlmt Concept Planned Unit Development
! have reviewed the Concept Plmmed Unit Development for the Guidant Property. I have a few
general comments pertaining to Utilities, Drainage and Traffic.
Utilities
In general the Master Planncd Unit Development will need to show detailed utility plans which
address issues pertaining to sanitary sewer and watemlain. Studies should be condueted to
identify the proposed water and sewer needs to accommodate additional employees and
manufacturing (if applicable.)
The existing sewer and watermain are located within the Femwood Avenue right of way. If the
Fernwood A venue right of way is vacated by the City pemlanent easements will be required for
the public utilities or the utilities will have to be relocated at the developer's expense.
Sanitarv Sewer
The existing sanitary lines located in Femwood A venue and along County Road F are
only 8" and may need to be upgraded to handle the additional capacity. The sanitary flow
from this area is discharged through Lift station #8, which already experiences heavy
tlows.
IN atermaiJl
From recent experience this area does not have watennain loops to supply the
site when the North water tower is out of operation. The developer should address the
eunent deficiencies and proposed additional usage, Some possible solutions, Construct
watermain ioops for additional demand and flexibility and/or a private
to\ver to serve the site.
photo
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Traffic
A traffic study of the site should be included for the site it appears that traffic signals maybe
necessary on Lexington, County Road F and Hamlinc, Before the private road between
Lexington and the northern end of Femwood Avenue is tumed over to the City it should be in
acceptable condition and meet City standards.
If you have any questions please call me at (612) 373-6500.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: April 19, 2002
TO: Mayor and City Council
Joe Lynch, City Administrator
FROM: Aaron Parrish, City Planner /;1
SUBJECT: Case #02-06
Pilgrim House Unitarian Church
Special Use Permit Amendment
Request
The applicant is requesting an amendment to their existing Special Use Permit to
allow a daycare facility at Pilgrim House.
Deadline for AQencv Actions
The City of Arden Hills received the completed application for this request on
March 8, 2002. Pursuant to Minnesota State Statue, the City must act on this
request by May 7, 2002 (60 days), unless the City provides the petitioner with
written reasons for an additional 60 day review period. The City may with the
petitioners consent extend the review period beyond the 120 days.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial. If the City denies the petitioners request, "".it must
state in writing the reasons for the denial at the time that it denies the
request" .
4. Table for additional information.
Memo to Mayor and City Council
Planning Case #02-06, Pilgrim House Special Use PemJit Amendment
Page 2 of2
Planninq Commisison Recommendation
In Planning Case #02-06, Pilgrim House Unitarian Church, Special Use Permit
Amendment, the Planning Commission is recommending denial of the request
finding that the proposed use of the church is an accessory operation that would
be allowed if the Church was running the daycare, but not when a commercial
daycare facility is being operated.
In response to the Planning Commission's recommendation for denial, the
applicant has submitted some additional information for the Council's
consideration. This is attached for your review. Additionally, different numbers
are referenced with regard to the number of children the applicant is requesting
to provide daycare for. For clarification, the applicant is requesting to amend the
special use permit to provide daycare for up to 20 students.
Attachments
1. April 22, 2002 letter and supporting materials from the applicant
2. Planning Commission Meeting Minute Excerpt
3. March 29, 2002 Planning Commission Memo
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Pilgrim House Unitarian Universalist Fellowship
1212 W. Highway 96, Arden Hills, MN 55112
(651) 631-2582
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Re: Special Use Permit Amendment submitted to the City of Arden Hills
Pilgrim House is requesting an amendment to its special use permit to allow operation of
a daycare/preschool for up to twenty children on its premises. This letter is in response to
concerns about the requested daycare operation expressed at the April 3, 2002 Planning
Commission meeting.
According to Norma Bourland, Director of Congregations Concerned for Children, over
75% of Minnesota mothers are working mothers. The need for quality daycare/learning
centers is ever increasing. Although large operations are more economical, they are not
always age-appropriate, nor do they meet the needs, of many preschool children. Pilgrim
House hopes to work with the community and provide a community service by allowing
Haven Hill Childcare Center to rent space in our building for that purpose. To our
knowledge, this will be the only small daycare /preschool in the Arden Hills community.
We recognize our neighbor's concerns about child safety. It has always been our
intention to fence either the playground area or the back of our lot, depending on
regulatory requirements and neighbor preferences,
The daycare/preschool will be owned and operated by Haven Hill. It's director, Julie
Carlson, has II years experience in childcare and has successfully directed a similar
facility. Haven Hill's mission is to offer a structured, fully supervised program that
provides a loving and secure environment where children can grow spiritually,
emotionally, physically, socially, and intellectually. The program will include scholastic
storytelling, creative art projects, non-aggressive indoor games, and visits to the local
library. A fully supervised, outdoor, appropriately-fenced play area will be used for 30-
45 minutes once a day (winter) or twice a day (summer), weather permitting. Under no
circumstances will children be allowed to leave the Pilgrim House premises.
Haven Hill's program should certainly not be pictured as a gathering ofloosely
supervised noisy children. The proposed program must be an asset to the community and
not a burden on the neighborhood.
To further elaborate the Haven Hill program and also answer specific questions raised at
the above hearing, various Haven Hill documents are attached, including:
. RE: Our Program and Neighbor's Concerns
. Letters of recommendation from parents with children currently enrolled in the
daycare under Julie Carlson's direction at the Shoreview Alliance Church
· Letter of recommendation from the pastor of the Shoreview Alliance Church
Sincerely,
~~ l~ 04jLL(O'z.-
Albano Lima
Chairman of the Board, Pilgrim House UU Fellowship
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Haven Hill Daycare
Re: Our Program and Neighbors' Concerns
Haven Hill is a learning center for children of ages 3-5. It is a well-structured and fully
supervised program run by qualified teachers. A detailed catalog oflesson plans and
schedule of activities already exists.
Below are our responses to specific questions raised at the Planning Commission hearing
held on April 3, 2002:
1. Hours of Operation: Hours of operation for the DaycarelLeaming
Center will be from 7:15 a.m. to 5:30 p.m. We do not intend to
Start at 6:00 a.m. as contemplated by some of the neighbors.
2. Noise: Haven Hill's goal is to provide a serious learning and
growth environment for the children. We will operate in a
disciplined environment, and approximately 90% of our time will
be spent indoors. A constantly supervised, fenced, outdoor play area will be
used (weather permitting) for approximately 30-45 minutes once a day during
winter and up to three times a day during summer.
3 Keeping Our Space: The children will either be indoors or in a
fully-fenced outdoor play area. Under no condition will children
be allowed to leave the Pilgrim House premises and enter neighbors' property.
4. Number of Children: In order to have a viable program to serve
the community, we need to have a license for 20 children; i.e. up to
20 children may be enrolled at a given time. Based on our
experience, we do not expect to have more than 12-15 children
present at any given time.
We have a vision to provide an excellent, educational daycare program that will offer the
children of the community a loving and secure environment where they can grow
spiritually, emotionally, physically, socially and intellectually. It will have the small-
group setting of a home daycare, and the structure and curriculum of a pre-school. We
believe that many families in the area will benefit from this opportunity.
To the best of our knowledge, such a program does not yet exist in this area. We are
committed to being sensitive to our neighbors and hope to be recognized as a good
neighbor ourselves.
QI,'-L ()UOfr.)
JubsOnIDirector
Dail'j Schedule .
7:00-9:30: Arrival breakfast, freeplay
9:30-10:45: Group time to include calendar & weather
reports, story/Bible lessons,
art project, computer time, freechoice time
10:45-11:00: Clean up and wash for lunch
11:00-11:30: Lunch
11:30-12:00: Music/ story time/ science
12:00-12:45: Outside/indoor gym
12:45-1:00: Bathroom break
1:00-3:00: Naptime for younger preschool
1:00-2:00: Rest time & video movie for
older preschool e
2:00-3:00: Choosing time for older preschool:
educational bins, puzzles, computer, creative art
3:00-3:20: Snack
3:20-3:50: Individual Work Time (Children pick
a project from their work folders)
3:50-4:15: Indoor Gross motor games
4:15-5:30 Outside if weather permits, freeplay, TV
garnes, board games, computer time, etc.
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Friday, April 19, 2002
To Whom It May Concern:
The decision on to close the Daycare at Shoreview Alliance Church was based a
revisioning process that was done by the church in 2001. It showed a lower interest on
behalf of the congregation with regard to this ministry, also the church wanted to focus
more of its resources on other ministries. Moreover, we are looking to largely rebuild our
facilities within the next year; therefore we needed to decide between room for the
daycare or for a new sanctuary/gymnasium. It is our belief that the sanctuary/
gymnasium offered us facilities that better matched our vision. In other words the
closure is by no means a negative reflection on the daycare, it was a strategic decision.
Julie Carlson, has worked very hard to continue a positive program during her time as
our director and we greatly appreciate her efforts.
Sincerely,
David Young, Sf. Pastor
River of Life Church
(formally Shoreview Alliance Church)
,ptCJ
My two daughters, Rachael and Natalie, have been attending Shoreview ..
Alliance Daycare for almost one year, The daily care provided there is both ..
nurturing and educational. I have always been confident and satisfied with
the services provided there. Because they are closing, I've been searching
for alternative daycare only to fmd over crowded, over stimulating
environments. Shoreview Alliance has provided quality Christian based
care with a calmer, quieter, multi-age group setting, which I can't fmd
anywhere else. The community is in need of more of these smaller,
Christian based daycares.
Thank you, 0} CJ
- lliJ;i.J ~';JjJ
Beth Sipe I ~
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5017 Turtle Lane
Shoreview, Mn 55126
Phone (651) 483-6887
April, 4'h 2002
Dear Julie,
We want to thank you so much for all that you do for the children. As you
know Eric had problems going to his other day care, it was very stressful
and emotional for both Eric and 1. We were so fortunate to come across a
wonderful program such as yours. Now, he get up and gets ready to go with
very little help, because he enjoys going to preschool so much. As parent I
can't thank you enough for taking that stress and negative emotion aw~.
And that I can go to work knowing Eric is in great care. You have helped
him learn so much about becoming a good Christian and preparing him for
kindergarten. Your stnJctured program helps my parenting and Eric's
learning more then you could ever know.
We are sad to hear that your program will be ending at Shoreview Alliance
Church in June. This breaks my heart, I hope you r.nntinue this program
s~~jI~[e else. The children and parents really need a place for ifii7tilJstrr'
feel save, learn and make great friends. Eric starts kindergarten in the fall.
He is excited But, he said, he wants go to kindergarten and stay with your
preschool program because he will miss everyone there and so will 1.
Julie we wish you the best and again can't thank you enough for everything
you and your staff do.
Sincerely,
Rob, Lisa and Eric Morse
Signature
~~
HillY HaVllen
4424 HOOg,_'H')fl Ro.'ln
Sh<lreVlev.-. MN 55 i2(',
Phone f, 51.4lot6-%X 1.
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April 22, 2002
To whom it may concern:
My son James has been attending the pre-school/day care at Shoreview Alliance Church in Shoreview since June of
200 j. We have been very happy with the care he has been provided there. He has learned many things and has
developed into a very well adjusted little boy. We were very saddened to hear about the church's decision to no
long<;r continm offering this ministry to the community. The teacher' shave been wonderful and we have really
enjoyed the time he has spent in the pre-school. We wish there were more options to chose from in looking for
another facility simiiar to the pre-RChool that he's been attending at Shoreview Alliance Day Care where he ha~
received Christian instruction and has been well loved.
Sincerely.
Holly Hayden
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STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
SPECIAL USE PERMIT CASE NO. 02-06
The undersigned, Administrator for the City of Arden Hills therein "City") certifies as
follows:
1. That an application for a Special Use Permit was submitted by Pilgrim House,
(herein "Permitees") requesting that the City issue a Special Use Permit which
will allow the Permittee to use the described property for worship services and
educational programs, and a daycare facility consistent with previous Special
Use Permits, and in strict conformance with plans, specifications, narrative and
pictorial descriptions, sketches, transparencies, planning reports and other
documentation submitted to and filed with the City in connection with the above
referenced Planning Case. The parcel is located at 1212 Highway 96 on the
following described real property situated in Ramsey County, Minnesota, to-wit:
Back part of the South 417.42 feet of the of the North 468.42 feet of the
West 208.71 feet NE quarter of the NE quarter of Section 23, Township
30, Range 23, Ramsey County, Minnesota.
2. That such application complied with the City's zoning regulations;
3.
That the application was reviewed and a public hearing was held by the City's
Planning Commission on the 3m day of April, 2002; and,
4. That the application, supporting data, and Planning Commission's
recommendations were reviewed by the City Council on the 29th day of April,
2002, at which time the City Council granted the Special Use Permit which allows
the Permittee, its successors and assigns, to use the previously described
property for worship services and educational programs, and a daycare facility
consistent with previous Special Use Permits subject to the following conditions:
4.1 Daycare enrollment be limited to 20 children.
4.2 Daycare hours of operation be restricted to 6:00 am to 6:00 pm.
4.3 Compliance with the Fire and Building Code.
4.4 Compliance with applicable County and State licensing
regulations for daycare facilities.
4.4 Compliance with previously approved special use permits.
5. Any violation by Permittee, its successors or assigns, of the provisions of this
Special Use Permit shail be deemed a violation of the Arden Hills Zoning
Regulations entitling the City of the various remedies provided therein.
6.
A certified copy of the Special Use Permit shall be filed by the City Administrator
with the Ramsey County Recorder or Registrar of Titles. If the Subject Property is
torrens, the Permittee shall provide the City with the Owner's Duplicate Certificate
of Title in order to allow the City to file a certified copy of this Special Use Permit
Special Use Permit, Plm1Jling Case 02-05
Page 2
April 29, 2002
7. The invalidity of any condition, limitation, provisions, paragraph, sentence or clause
in the Permit shall not impair or affect in any manner the validity, enforceability or
effect of the remaining provisions of the Special Use Permit
Dated the 29th day of April, 2002
CITY OF ARDEN HILLS
Joe Lynch, City Administrator
Pilgrim House
Representative
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ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
PLANNING
COMMISSION
MEETING EXCERPT
CASE #02-06 - PILGRIM HOUSE UNITARIAN CHURC
AMENDMENT - PUBLIC HEARING
Chair Sand opened the public hearing at 7:47 p.m.
Staffreviewed their report of March 28, 2002 and recommended approval for the reasons
contained therein.
Commissioner Zimmerman asked who the applicant was. He asked if it was Ms.
Carlson, who was renting space from the church, or was the Church running the daycare.
Mr. Parrish replied Special Use Permits were provided to the property and it was
incumbent upon the property owner to have a Special Use Permit for that special use. He
stated Ms. Carlson would be leasing space from the Church.
Commissioner Zimmerman pointed out this was an R -I residential neighborhood, in
which a church was allowed to run; and in a R-I residential district there was a limit of
10 children. He stated the Code did not specify if a church was allowed to run a daycare.
Mr. Parrish replied a Special Use Permit ran with the property, and if Ms. Carlson ceased
to run the daycare facility that Special Use Permit would still be in place and the Church
would still be able to run a daycare at the Church.
Commissioner Zimmerman believed that renting out the property was not in compliance
with the regulations. Mr. Parrish stated the proper applicant was Pilgrim House. He
indicated the letter from Ms. Carlson outlined the operation, but Pilgrim House was the
applicant.
Chair Sand agreed with Commissioner Zimmerman that a tenant should not be the
applicant. Mr. Parrish showed the Commission the application and stated Pilgrim House
had signed the application.
Chair Sand requested in the future applications attached to the materials given to the
Commission.
Commissioner Ricke asked if the applicable County and State licensing regulations for
daycare facilities would permit up to twenty children, would staff still recommend 15
children. Mr. Parrish replied there was no clearly defined numbers in the Ordinance and
he took the higher of the two numbers that were referred to in the application. He stated
it was up to the Planning Commission to determine what number of children are
appropriate in this situation.
Commissioner Ricke asked if there was something staff based its recommendations that
15 children was the maximum amount of children for the daycare facility as opposed to
20 children. Mr. Parrish replied there was not.
Commissioner Lemberg asked if there were any recommendations from staff regarding
fencing around the proposed daycare facility. Mr. Parrish replied the Ordinance did not
require a daycare to be enclosed by a fence, but he noted this in the memorandum for the
Commissioners' consideration, and he believed the County and State licensing authorities
may have some say regarding fencing.
ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
4
Stewart Haglund, 1191 Karth Lake Drive, stated he opposed this proposaL He indicated
while Pilgrim House had always been a good neighbor, when they had asked for ...
expansion a few years ago, the neighbors did not realize that this new expansion would .
be used for a daycare. He stated all of his neighbors, as well as himself, were retired and
intended on staying in their homes and he stated when there were children in the area,
there would be a lot of noise. He expressed concern about the hours of operation,
especially with it starting at 6:00 a.m. He stated daycares were a commercial business
and he stated this area was not zoned for a commercial business. He stated he opposed a
commercial business in his backyard. He expressed concern about this eventually being a
. full-time daycare at some point in the future and the Church moving to a different
facility. He asked the Commission to consider these concerns.
Donald Kelley, 1181 Karth Lake Drive, stated he opposed this proposal for the same
reasons as previously expressed. He indicated the reason a daycare was in existence was
to make money and he believed this was a commercial business and a commercial
business should not be in a residential area. He stated he was concerned about fencing as
well as the noise issues previously noted.
Jane Hoffineister, 1201 Karth Lake Drive, stated she opposed this proposal for the same
reasons as previously stated. She indicated the way the Church property was laid out was
such that their proposed play area would be in her backyard. She stated it was a very
narrow area between their parking lot and her backyard. She expressed concern about the
number of children and the noise that would occur. She stated fencing was a very big
issue and a liability issue if children were injured in her yard. She indicated having a ...
daycare facility of this size, would have an affect on their property values. She stated this ,.,
would be a detriment for anyone interested in purchasing the property in the future. She
urged the Commission to consider these concerns as they made their decision.
Ann Lima, Pilgrim House, stated they responded to this request to have a daycare center
because they thought they would be providing a public service to the community. She
stated Ms. Carlson would pay $400.00 rent per month. She indicated they did not have
an idea of how many children would be in the space, whether it be 12 or 20. She stated
she could understand what the neighbors concerns were and could sympathize with those
concerns. However, she indicated the children would not be out much during the day and
they would always be supervised. She stated the hours of operation of the daycare would
be from 7:15 a.ill. through 5:30 p.m. She stated there would also be minimal traffic
involved. She stated she did not believe it would be as bad of a proposal as the neighbors
believed it was.
Sharon Lane, Lino Lakes, stated the Church was only used a couple of hours on Sundays,
and she stated she believed most churches had things going on during the week also. She
indicated she did not believe this was an unreasonable request. She stated the Church
tried to be a good neighbor and she believed this would be a win-win situation.
Commissioner Zimmerman asked if this was going to be a revenue generator for the
Church. Ms. Lane replied this was one of the intents, as well as using a building that was
not used except on the weekends.
.
Commissioner Galatowitsch asked the ages of the children that would be in the daycare
facility. Ms. Lima replied the ages would be 33 months to the beginning of Kindergarten.
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ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
5
Julie Carlson, 67 Pine Drive, Shoreview, stated she wanted to start her own daycare and
she had been looking for a place where she could move some of the present childrcn in
the facility where she worked, which was closing in June. She stated she did not know of
the kind of neighbors there were in the neighborhood, and stated she understood their
concerns. However, she stated her daycare would be a very small daycare. She stated a
lot ofthe children were there on a part-time basis. She did not believe she would have 20
children at anytime in the near future. She indicated for the present time, she would be
happy with a smaller enrollment. She stated if she wanted to grow into a large facility,
she would move to a larger facility. She stated all of the children would be supervised.
She indicated they are always with the children and the children were never left alone.
She stated during colder months, they would ouly be outside approximately 45 minutes
after lunch. During the summer they would be outside more, but she was willing to work
with the neighbors regarding this. She stated she was willing to address any issues that
came up. She indicated right now nobody used the facility Monday through Friday and
she believed it was a shame for a nice building to not be used. She stated she had a
structured program and the children would not be running around. There would be no
children of school age in the daycare facility.
Chair Sand closed the public hearing at 8:20 p.m.
Chair Sand asked if the application had been for a daycare center accommodating 10 or
less, they would not have needed the Special Use Permit. Mr. Parrish replied that was
correct.
Chair Sand asked if this operation would function with 10 or less children. Mr, Parrish
stated the intent was to run a daycare in which there would be 12 to 15 children.
Commissioner Zimmerman stated he interpreted the zoning regulations differently than
staff. He indicated daycares applied to a residential facility, not a church. He stated the
Church had a Special Use Permit to operate a house of worship in a residential area. A
daycare would be an accessory use of a Special Use Permit. He expressed concern about
this daycare facility being leased, and stated he believed this was a nonconforming use.
Chair Sand asked if this was an accessory to a special use or was it a nonconforming
special use. Mr. Parrish explained staffs opinion regarding special use and
nonconforming special use.
Commissioner Duchenes asked if any of the other churches in the City had daycares and
what conditions, if any, they had on their uses. Mr. Parrish replied he had not researched
this particular issue, but he did not believe there were any other churches that had
daycares in the City.
Commissioner Duchenes asked whether the plan was to use the existing play area or to
relocate it. Mr. Parrish stated at this point, applicant had not indicated they would be
making any changes to the play area.
Commissioner Galatowitsch asked what the existing play equipment consisted of. Mr.
Parrish replied it was a wooden play set.
ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
6
Commissioner Galatowitsch asked when the expansion was made a few years ago, was
there any request for landscaping to be added to the back of the lot ML Parrish replied a
that was not a condition of the approval. ..
Commissioner Galatowitsch asked what existed there now as far as landscaping. Stewart
Haglund replied there was some landscape barrier there, hut the landscaping was thin and
spotty.
ML Parrish replied if the intent was to make the land use more compatihle with the
existing area, the Commission could request that additional landscaping he added and the
play area be fenced in.
Commissioner Zimmerman moved, seconded by Commissioner Sand, to deny Planning
Case #02-06, Pilgrim House Unitarian Church, Special Use Permit Application based on
the rationale that it was an accessory operation that would be allowed if the Church was
running the daycare, but not when a commercial daycare facility was being run.
The motion carried (4-3) (Commissioners Ricke, Ga1atowitsch, Duchenes).
CASE #02-05 - GUIDANT SITE PLAN REVIEW!V ARIANCE REQUEST - PUBLIC
HEARING
Chair Sand opened the public hearing at 8:31p.m.
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Staff reviewed their report of March 28, 2002 recommended approval for the reasons
contained therein.
Commissioner Lemberg left the meeting at 8:32 p.m. and returned at 8:36 p.m.
Pat Kern, 1230 Wyncrest Court, stated he was 400 feet north of the Guidant parking lot.
He stated he was not against them building the training facility, but he was against the
variances they were requesting. He expressed concern about the height of the building.
He requested the building stay at the height of all of the rest of the buildings. He
expressed concern about the landscape. He stated he liked that Guidant was so well
landscaped. He also expressed concern about the skyway over Fernwood.
Darrel Horsemen, 1250 Wynridge Drive, stated he was northwest of the water tower on
the comer. He stated he was at the neighborhood meeting in March and expressed
concern about variances being granted at this point He expressed concern about traffic
flow in the area.
Gene Scales, comer of Floral Drive and James Circle, thanked the City Planner for the
information they had requested. He expressed the same concerns expressed by both the
residents here tonight as well as at the previous meeting. He expressed concern about the
traffic increase. He stated he was opposed to the granting of the variance. He stated
Guidant was a good corporate citizen and had taken good care of the property, but he
believed the overall agenda of the company might change depending upon if they could
build what they wanted to build on that property. He asked the Planning Commission
and the City Council to take a good look of the overall plan. He stated issues that were
brought forward at the previous meeting had not been addressed.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: March 28, 2002
TO: Planning Commission
FROM: Aaron Parrish, City Planner fil
SUBJECT: Case #02-06
Pilgrim House Unitarian Church
Special Use Permit Amendment
Request
The applicant is requesting an amendment to their existing Special Use Permit to
allow a daycare facility at Pilgrim House.
Backaround
Based on previous Planning Cases, Pilgrim House currently has an existing
special use permit to allow for worship services and educational programs in the
R-1 Zoning District. Most recently, Pilgrim House appeared before the Planning
Commission in 1996 for a special use permit amendment and variance request to
make building and parking improvements to the Church.
Surrounding Area
Direction Future Land Use Zoning Existing Land Use
Plan
North (Across Public and Institutional Civic Center Institutional
Hiahwav 96)
South Low Density Residential R-1 Single Family Single Family Detached
Residential Residential
East Low Density Residential R-1 Single Family Single Family Detached
Residential Residential
West Low Density Residential R-1 Single Family Single Family Detached
Residential Residential
Memo to Planning Commission
Planning Case #02-06, Pilgrim House Special Use Permit Amendment
Page 2 on
Site Data
.
Future Land Use Plan: Low Density Residential
Existinq Land Use: Institutional
Zoninq: R-1, Sinqle Family Residential
Size: 1.2 acres
Proposed Densitv: N/A
Topography: Relatively flat.
Special Use Permit Analvsis
In reviewing the land use chart in the Zoning Ordinance, day care facilities with
less than ten students are allowed as a permitted use. Day care facilities of ten
or more students are not allowed in the R-1 District. However, schools,
nurseries, houses of worship, institutional housing, and public uses are all
permitted as special uses within the R-1 Zoning District. Given the fact that the
proposed daycare facility will be integrated with an existing, approved use, staff
directed the applicant to apply for an amendment to their existing special use
permit.
The applicant is currently requesting an amendment to allow daycare for up to 15 a
children. A revised special use permit document has been attached for your ..
review. The following conditions of approval have been incorporated into the
revised special use permit:
. Daycare enrollment be limited to 15 children.
. Daycare hours of operation be restricted 6:00 am to 6:00 pm.
. Compliance with the Fire and Building Code.
. Compliance with applicable County and State licensing regulations for
daycare facilities.
. Compliance with previously approved special use permits.
Aside from the conditions identified above, the Planning Commission may also
want to consider the issue of fencing the playground portion of the property given
its proximity to Highway 96. However, there is no specific language in the Zoning
Ordinance requiring this. Additionally, it is presumed that safety issues
associated with the property are addressed in conjunction with applicant's
licensing through the County. The applicant's statement and a plan set are
included for your review.
Deadline for AQencv Actions
The City of Arden Hills received the completed application for this request on
March 8, 2002. Pursuant to Minnesota State Statue, the City must act on this
tit
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. Memo to Planning Commission
Planning Case #02-06, Pilgrim House Special Use Pennit Amendment
Page 3 of3
request by May 7, 2002 (60 days), unless the City provides the petitioner with
written reasons for an additional 60 day review period. The City may with the
petitioners consent extend the review period beyond the 120 days.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial. If the City denies the petitioners request, "...it must
state in writing the reasons for the denial at the time that it denies the
request" .
4. Table for additional information.
Staff Recommendation
1. In Planning Case #02-06, staff recommends approval of the revised Special
Use Permit with the conditions contained therein.
Attachments
1.
2.
3.
4,
Location map
Site plan and pictures submitted by applicant
Applicant's Special Use Permit statement
Revised Special Use Permit
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EXPLANATION OF PROJECT
Pilgrim House
1212 Highway 96
Arden Hills, MN
3/6/02
My intention is to rent the downstairs area of Pilgrim House and start a
daycare for approximately ten preschool children as of 6/1 0/02. Ideally I
would like to eventually have 20 children enrolled in the program, but I
believe a more manageable number for the space available in this facility
would be closer to 12. Our licensed capacity will be limited by the amount
of square footage room by room.
I anticipate that I will accept only full-time enrollment between the hours of
7:00 (or possibly 7:15), in the morning and 5:30 in the afternoon Monday
through Friday. Children often come and go on a variable schedule during
our hours of operation. Some come as late as 9:30 and some leave as early
as 3:00. I would estimate that traffic coming in and out would be about 20
cars/day depending on whether or not we have any siblings enrolled
together.
~
My background is in education. I have a Minnesota teaching license in early
childhood education. For the past two years I have been the director and
head teacher at Shoreview Alliance Daycare. We presently have 13
preschool children enrolled in our program and we have four regular staff
people.
I run a very structured daycare program. We stay on a fairly exact schedule
with an occasional change to our day. During winter months, weather
permitting, we are outside for about 45 minutes after lunchtime. In nicer
weather we also try to take the children outside sometimes in the morning
and usually in the afternoon after 3:30. Once in awhile we have picnic
lunches outside in the summertime. At Pilgrim House the children would be
restricted to either stay in the playground area or on the lawn near the South
entrance of the building.
I aJ.11 planning to l1a\/e one staff person present beDNeen the hours of '7 and
9AM and from 3:30 to 5:30. Between the hours of9 and 3:30 I would have
two to three staff in the building.
.
I would be very happy to cooperate with all neighbors who might have any
concerns or complaints about our program. My mission is simply to provide
a safe and loving environment in which children can grow spiritually,
intellectually, emotionally and physically. We emphasize and enforce
Christian values in all our children. We expect them to be courteous,
cooperative, respectful and kind toward all others at all times.
Thank you for your time and consideration,
Respectfully Submitted,
Cl-kllL ~\~
~l~-~arlson
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STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
SPECIAL USE PERMIT CASE NO. 02-06
The undersigned, Administrator for the City of Arden Hills therein "City") certifies as
follows:
1. That an application for a Special Use Permit was submitted by Pilgrim House,
(herein "Permitees") requesting that the City issue a Special Use Permit which
will allow the Permittee to use the described property for worship services and
educational programs, and a daycare facility consistent with previous Special
Use Permits, and in strict conformance with plans, specifications, narrative and
pictorial descriptions, sketches, transparencies, planning reports and other
documentation submitted to and filed with the City in connection with the above
referenced Planning Case. The parcel is located at 1212 Highway 96 on the
following described real property situated in Ramsey County, Minnesota, to-wit:
Back part of the South 41742 feet ofthe of the North 468.42 feet of the
West 208.71 feet NE quarter of the NE quarter of Section 23, Township
30, Range 23, Ramsey County, Minnesota.
2. That such application complied with the City's zoning regulations:
3.
That the application was reviewed and a public hearing was held by the City's
Planning Commission on the 3,d day of April, 2002; and,
4. That the application, supporting data, and Planning Commission's
recommendations were reviewed by the City Council on the 29'h day of April,
2002, at which time the City Council granted the Special Use Permit which allows
the Permittee, its successors and assigns, to install, operate and replace
receiving antennas subject to the following conditions:
.
4.1 Daycare enrollment be limited to 15 children,
4.2 Oaycare hours of operation be restricted to 6:00 am to 6:00 pm.
4.3 Compliance with the Fire and Building Code.
4.4 Compliance with applicable County and State licensing
regulations for daycare facilities.
4.4 Compliance with previously approved special use permits.
5. Any violation by Permittee, its successors or assigns, of the provisions of this
Special Use Permit shall be deemed a violation of the Arden Hills Zoning
Regulations entitling the City of the various remedies provided therein.
6.
A certified copy of the Special Use Permit shall be filed by the City Administrator
with the Ramsey County Recorder or Registrar of Titles. If the Subject Property is
torrens, the Permittee shall provide the City with the Owner's Duplicate Certificate
of Title in order to allow the City to file a certified copy of this Special Use Permit
7. The invalidity of any condition, limitation, provisions, paragraph, sentence or clause
Special Use Penl1it: Planning Case 02-05
Page 2
April 29, 2002
in the Permit shall not impair or affect in any manner the validity, enforceability or
effect of the remaining provisions of the Special Use Permit.
Dated the 29th day of April, 2002
CITY OF ARDEN HILLS
Joe Lynch, City Administrator
Pilgrim House
Representative
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April 18, 2002
Hon. Dennis Probst, Mayor
Hon. Beverly Aplikowski, Council Member
Hon. David Grant, Council Member
Hon. Gregg Larson, Council Member
Holl. Lois Rem, Council Member
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112-5794
Re: The Twin Cities Army Ammunition Plant
Dear Honorable Mayor and Council Members:
.
Selecting a development partner for the TCAAP site is an important decision and we
respect the time and effort that has gone into the selection process. It is for this reason,
coupled with some of the discussion that occurred during Monday's work session, which
compels us to write this letter to clarify what we perceive may be some misunderstanding
about the approach we are recommending for this site. The approach we are
recommending is different than what the other teams are suggesting and I believe in
making our presentation we spent too much time introducing ourselves and telling you
about our abilities and not enough time explaining our approach to this site and the
unique opportunity it provides for the City of Arden Hills.
Our recommended approach is as follows:
Blank Sheet of Paner: We deliberately have not expressed to you what we would plan
to build on this site. We believe it is premature to do so. The City first needs to
develop its vision for the site. This is critical While we would expect to provide
our assistance and expertise in helping the City to develop this vision, this needs
to come initially from the City and not the development team. For this reason we
have not developed any drawings of how the site might develop.
At the work session we heard preferences ranging from a grocery store to a
predominantly residential community. At the same time it was expressed that the
City still does not know how much land will be available. These issues need to be
addressed before any developer can honestly describe for you their vision for the
site.
1521 94[11 Lnw i\i.E.
;V[i1i11f.::;lpolis, i\.Jinncsol2
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phone 765 792-8974
l~lX 765 'l)::'-897()
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April 18, 2002
Ba,llcor
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Hon. Dennis Probst, Mayor
Hon. Beverly Aplikowski, Council Member
Hon. David Grant, Council Member
Hon. Gregg Larson, Council Member
Hon. Lois Rem, Council Member
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112-5794
Re: The Twin Cities Army Ammunition Plant
Dear Honorable Mayor and Council Members:
.
Selecting a development partner for the TCAAP site is an important decision and we
respect the time and effort that has gone into the selection process. It is for this reason,
coupled with some of the discussion that occurred during Monday's work session, which
compels us to write this letter to clarify what we perceive may be some misunderstanding
about the approach we are recommending for this site. The approach we are
recommending is different than what the other teams are suggesting and I believe in
making our presentation we spent too much time introducing ourselves and telling you
about our abilities and not enough time explaining our approach to this site and the
unique opportunity it provides for the City of Arden Hills.
Our recommended approach is as follows:
Blank Sheet ofPaDer: We deliberately have not expressed to you what we would plan
to build on this site. We believe it is premature to do so. The City first needs to
develop its vision for the site. This is critical. While we would expect to provide
our assistance and expertise in helping the City to develop this vision, this needs
to come initially from the City and not the development team. For this reason we
have not developed any drawings of how the site might develop.
At the work session we heard preferences ranging from a grocery store to a
predominantly residential community. At the same time it was expressed that the
City still does not know how much land will be available. These issues need to be
addressed before any developer can honestly describe for you their vision for the
site.
~ 52J 94th Lane N.L
_apolis, Minnesota
-
phone 763 792-8974
f-~lX 763 7Q2-i)CJ76
Core Team: We consciously only selected the core members of our team. The reasons
are multiple. First, some of the team members do not need to be selected tor
some time, perhaps a year or more. We think it makes more sense to select team
members after the City has more fully defined its needs. Then we can focus on
finding the best additional team members to meet the City's objectives. A great
example of this is identifying the homebuilders.
e
Secondly we would like more input from the City. Our concern is that by
assembling the team on the front end, the vision and goals of particular team
members may drive the design ofthe development. The better approach is to first
establish the vision, and then pick the team members best suited to execute the
vision.
Finally it has been our experience that many ofthe consultants and homebuilders
identified by the other teams will be free and eager to work with the selected
development team. We do not want to be committed to a particular planner,
engineering firm or homebuilder. Instead we want to have the flexibility to work
with the City in assembling the best team.
Focus ou the Stremrths of the Core Development Team: We suggest the City first
look at the development expertise of the core team. In doing so we urge the City
to ignore who builds a preferred type of home, but rather focus on experience and
expertise in working with governmental agencies, cities, the public and multiple
homebuilders in creating communities.
.
Opus. Opus' strength lies in its experience and expertise in the development of
retail, office and industrial properties. As a result they can deliver anyone or all
of these products as the City's vision for the site unfolds. We have no
preconceived notion as to how the site may evolve. Equally important is Opus'
track record for successfully tackling some ofthe most complex and challenging
redevelopment properties, both locally and nationally.
Restoration.Development. Restoration is also uniquely qualified. It combines the
residential development expertise of Peter Pflaum and Lundgren Bros., which
includes 30 years of experience in developing over 120 neighborhoods, with the
experience of The Bancor Group. Bancor develops a full range of lots for
residential builders, from lots for $135,000 town homes in St. Francis to lots for
$800,000 homes in Orono. Restoration further combines the political expertise
and financial strength ofVKO Enterprises with the financial resources ofLennar
Homes, one ofthe nations largest homebuilders and Lundgren's parent company,
Lennar is primarily a builder of homes for first time homebuyers.
While during our presentation we reviewed with you our Wild Meadows project,
we did so only to illustrate our unique focus on the environment when developing
a site. However, we are not suggesting a development similar to Wild Meadows
for Arden Hills. The reason is that Wild Meadows is strictly an estate lot
community. A more appropriate example is our Woodbury project which
includes 676 homes on 230 acres and which has product ranging from town
homes in the upper $100,000's to estate homes in the $600,000's. Our Woodbury
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community includes row and back-to-back town homes, twin homes, small lot
single family, villas and estate lots. We anticipate that we will have between 3
and 4 builders involved in this Woodbury neighborhood. Restoration
Development and its owners have a long history of working with other builders in
creating various types ofresidential communities.
Arbor Lakes: At the work session, some council members expressed concerns about the
large parking areas at Arbor Lakes and that such a development would be
inappropriate for the site. The purpose of presenting Arbor Lakes was not to
suggest that this exact development occur on the TCAAP property, but to
demonstrate Opus' willingness and ability to be creative and innovative in
creating communities. It also represents a successful public/private partnership
on a property that has many of the same attributes and challenges as the TCAAP
site.
In addition Applied Ecological Services has participated in the design oflarge
regional shopping centers that have received national design awards. Ifthe City
determines it wants this site to include a retail component, our team has the
experience and talent to design a retail element that will meet if not exceed the
City's expectations.
.
Our Residential. Builders Have Not Been Identified. Restoration Development is
strictly a residential developer and does not build homes. One of the shareholders
in Restoration Development is Lundgren Bros., an award winning homebuilder.
We certainly expect that Lundgren will be a builder in this community, but more
importantly they will be just one part of a diverse group of builders that would be
selected to provide a range of housing on this site. (In Wild Meadows, Lundgren
is one of 12 approved builders.)
The key is to recognize that as a company we will select a builder team based on
the vision to be developed for the site. We believe this creates a wonderful
opportunity for the City. Only after the vision is developed and we approach the
time to begin construction, will we start to select builders. There is considerable
time until this needs to be done and the advantage to our approach is that during
this period a new builder may enter this market that Restoration and the City
would like to see involved. Our approach creates the best opportunity for this
builder to be involved. Other benefits include:
.
. If you select a team where a national builder plays a central role, it is more
likely that the national builder will desire to build a majority of the homes,
This way they can increase their profits by capturing the profit from both
the land development and the home construction. Even though they may
employ a variety of designs, having one builder control a large residential
development often lends itself to monotony in design.
. You will note that all of the builders involved are national in their scope.
This is because of the significant capital required to develop this site.
However, there are many small and medium sized builders that do a
wonderful job and by blending the right mix we can create a community
that is varied and appealing. As a pure development company, we are
more likely than any ofthe other teams to utilize a blend of builders and
product types.
. At the work session, certain Council Members expressed their desire to
mix teams together. The selection ofthe Opus/Restoration team is the
way for this to happen. Restoration Development does not build homes,
we work with all builders Currently both Rottlund and Centex have
expressed interest in building in our Woodbury neighborhood. If we are
selected as your development partner, we can assure you that both
Rottlund and Centex along with a large number of home builders will be
considered as builders for certain parts of this community.
. Finally, we recognize the City's desire for "life cycle" housing. We
believe that is a very achievable goal. First though we need to work with
the City in better defining this desire. After this, we can assemble the
appropriate players. After having a combined experience of developing
over 140 neighborhoods, we believe we are well qualified to achieve this
goal.
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Our Planner Is Not Yet Identified: The matrix prepared by staff for the work session
showed that our planning firm is KKE. While KKE has done considerable work
for Opus and undoubtedly would be involved in certain aspects of the design
(specifically any retail component to the development), they would not serve as
our primary land planner. Both Opus and Restoration Development have
excellent relationships with a number ofland planners including Dahlgren,
Shardlowand Uban as well as with Looney Ricks Kiss, both of whom we are
currently working with on other projects. We believe that if selected by the City,
all of these firms and others would be interested in working with us. The
selection of a land planner is an extremely important decision and one that should
not be made quickly. We would first consult with staff and the City and jointly
determine the appropriate firm for this work
.
We have the Political Experience and Knowledee: As described during our
presentation, Steve Apfelbaum with AES has been involved in the release of two
military bases and Faegre & Benson is currently assisting United Defense with
acquisition ofland from the U.S. Navy in Fridley. Additionally, Dennis McGrann
has previously worked on the TCAAP site in assisting Ramey County in getting a
portion released, Dennis clearly understands the process as well if not better than
anyone else, having already done it once. We doubt that any other team has this
amount of direct experience in obtaining the release of military sites. Equally
important is that Mr. McGrann's firm has a very good relationship with both U.S.
Senators, Congresswoman Betty McCollum and with Norm Coleman. Between
Vance Opperman, Dennis McGrann and Faegre & Benson we have the necessary
experience, congressional contacts and relationships to affect a favorable outcome
for the transfer of this property.
Due to commitments that Mr. McGrann had in Washington, he was unable to be
in attendance when we made our presentation to you. This was unfortunate
because we believe it would have been informative for the Council to hear about .
Mr. McGrann's experience in obtaining a release of a portion ofthe TCAAP
property. However, Mr. McGrann would be happy to discuss this experience with
~
any of you if you would like. If any of you are interested in talking to Mr.
McGrann about the process, we would be glad to arrange it.
We are Local: We cannot emphasize how important this is. Both Opus and Restoration
Development are privately owned and locally based. As members ofthe
community we have a stake in how this site is developed. We do not need to
worry about how Wall Street or stock market analysts view our businesses. We
do not need to go through a series of chains of command to get a decision. If you
select the Opus/Restoration team, you will often have owners and key officers
sitting at the table with you as we go through the development process. This
allows for a fast and streamlined decision making process. Not only is this
important as an initial agreement is negotiated, but also in the future when
changes occur and in a project of this magnitude, there are bound to be changes.
Unfortunately, we have had experiences when working with large publicly held
builders and developers that in spite of the best of intent by local representatives,
decisions are made at a distant corporate headquarters which impacts the ability of
the local office to fulfill their obligations to a particular project.
We also understand that the City expects its development partner to make a
sizeable upffont investment both in monies and in time. We are prepared to do
this because we believe this is the premier tract of undeveloped land in the
metropolitan area and that we will recoup this investment at the time of
development.
. We are very familiar with the other development teams and we have a great deal of
respect for them. However, we believe we have assembled a unique combination of
talent, knowledge and financial strength. If the City desires maximum flexibility and
input in planning for this site and a team that represents the best and brightest in the
industry, we believe the clear choice is the Opus/Restoration Team.
We appreciate your continued consideration and are available at your convenience to
respond to any additional questions you may have.
~I
President
Restoration Development, LLC.
Cc:
Mr. Joseph Lynch
Mr. Tim Murnane (952) 656-4568
Mr. David Menke (952) 656-4565
Me Walter Rockenstein (612)766-7208
Mr. Dennis McGrann (202) 544-9841
Mr. Jerry Paquin (612)-333-6700
Mr. Marc Anderson (952)-249-3013
Me Peter Pflaum (952)-249-3016
Me Steven Apfelbaum (608) 897-8641
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April 23, 2002
Hon. Dennis Probst, Mayor
Hon. Beverly Aplikowski, Council Member
Hon. David Grant, Council Member
Hon. Gregg Larson, Council Member
Hon, Lois Rem, Council Member
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112-5794
Re: The Twin Cities Army Ammunition Plant
Dear Honorable Mayor and Council Members:
At the risk of over burdening you with correspondence, I realized that the matrix used at
last week's work session may have incorrectly given the impression that the
OpuslRestoration team intended to utilize Applied Ecological Resources (AES) for site
clean up. Site clean up is not a role we intend for them to play.
.
As you are aware, we have made a conscious decision not to align ourselves with any
particular group of consultants at this time for reasons we have previously expressed.
The one exception we made was AES. We asked them to join our presentation because
of their expertise in designing environmentally creative solutions when planning
neighborhoods. This sometimes involves innovative approaches as shown by the way
they design systems to treat storm water, but it can also be as simple as spending
extensive time studying and understanding the ecological features of a site prior to
starting and then protecting and enhancing these features during the development process.
We believe this approach has a number of benefits, both ecologically and culturally. We
also find that this approach can be used on all types of sites, including sites with high-
density development.
Since this is a different approach from what most developers follow and is an integral
part of our development philosophy, we believed it was important for you to meet Steve
Apfelbaum from AES. Because of AES's expertise and their participation in the clean up
ofthe Upper Landing site in St. Paul, they may play some role in the TCAAP clean up.
However, it has never been our intent to have AES take the lead in determining what
additional site clean-up may be required (assuming the US. Army only brings the site to
industrial standards) or to take the lead in designing any further remediation.
1521 94th Lane :-0.E.
_capo]is, J\.tinneS0l8
WJ
phone 763 7)2-K974
Lr\ 7(,-; '92-S97h
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Our intent has always been that, if selected, we will work with City staff to identify the
professional firm best qualified to determine the extent of additional clean-up and to
design and monitor the implementation of a clean-up plan. We will need to find a firm
with extensive expertise in addressing the types of contamination on the TCAAP site, not
only because our reputation is at stake, but also because we will be successful in
marketing the finished product only if we can assure both commercial/retail users and
homebuilders that we have fully addressed all contamination issues. If selected as the
City's development partner, we will choose as part of our team a top firm specializing in
remedying contamination problems similar to those found at TCAAP.
.
Thank you for allowing me to make this clarification. As always, please contact me if
you have any questions.
S[(~
David P.
President
Restoration Development, LLC.
Cc: Mr. Joseph Lynch
Mr. Tim Murnane (952) 656-4568
Mr. David Menke (952) 656-4565
Mr. Walter Rockenstein (612) 766-7208
Mr. Dennis McGrann (202) 544-9841
Mr. Jerry Paquin (612)-333-6700
Mr. Marc Anderson (952)-249-3013
Mr. Peter Pflaum (952)-249-3016
Mr. Steven Apfelbaum (608) 897-8641
.
.
I.;~BERNARDI
BUILDERS & DEVELOPERS
.SION OF THE ROITLUND COMPANY, INe;
---..---..-....---- .-._-----
, .,
April 18, 2002
t\~<{ 2. 2, 20D2
ML Joe Lynch,
City Manager,
City of Arden Hills,
1245 West Highway 96,
Arden Hills, MN
55112
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1 CITY OF ,L\J'<l)f~:-~ HilLS!
..------_.~.,----
Dear ML Lynch,
RE: TCAAP Lands
On behalf of our development team - David Bernard, JPI, Presbyterian Homes, CSM, Robert
Muir Companies and McGough Corporation -I would like to thank the City and Council for the
opportunity extended to us in advancing a proposal for the planning and development of the
TCAAP. Although disappointed with the decision reached by City Council, we wish the City
every possible success in terms offuture endeavours relating to the TCAAP lands,
.
We would like to apologize to the City for not meeting its expectations in terms of the advancing
of a complete development team including the names of all consultants. Our approach had been to
advance a team of developers with whom the City could be comfortable. If we had been selected
by the City as the preferred development team our next step would have been to work with the
City in terms of the retaining of a host of other professionals. These would have included
government relations experts, traffic consultants, market consultants, experts in municipal
finance, etc... In fact, we had gone so far as to speak to two government relations firms to
determine their specific expertise, connections and working with our development team in
advancing TCAAP. In retrospect, it is most unfortunate that we did not fully disclose all possible
consultants to our support our efforts.
We recognize that the City has made a decision to proceed in a particular direction. Should
circumstance change our development team would be interested in discussing whatever assistance
we can offer to Arden Hills.
JMN/jmn
.
3065 CENTRE FOINTE DRIVE
ROSEVILLE, MN 55113
TEL: (651) 638 - 0500
FAX: (651) 638 - 0501
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April 19,2002
r RECE:TVED
APR 2 2 2002
i CITY OF AkOEf'i HiLLS
City of Arden Hills
1254 W. Highway 96
Arden Hills, Mn. 55112 Via: Hard Copy and Email
RE: Ryan Companies Recommendation
Mayor Probst, Council Members, and Staff:
Mr. Kent Carlson of the Ryan Companies asked ifI could provide a
recommendation to you regarding the work the Ryan Companies have done
in Roseville, especially in the Centre Pointe and Twin Lakes Business Parks,
and the relationship the City has had with Ryan.
The City has considered Ryan Companies to be a redevelopment partner,
officially designated by the City Council in the early 1990's for the original
110 acres Twin Lakes project area. Ryan (and especially Kent Carlson) is
recognized nationally for their creative leadership in the brownfield
redevelopment. Ryan's Twin Lakes cleanup work with EPA and MnPCA
lead to the creation of the Voluntary Clean Up Program (VIe). Even as more
clean up sites were found in Twin Lakes, Ryan Companies stayed with the
City and the project, sharing in the time and expense to make Twin Lakes
Phase I work. Later Ryan provided valuable support to the City and the
Metropolitan Council as they established the Tax Base Revitalization fund to
provide grants for brown field cleanups. Today over 350,000 s.f.ofnew
building and 1,000 jobs have been created in the Ryan projects within Twin
Lakes Business Park.
In 1997 Ryan became the developer for the 54-acre Centre Pointe Business
Park, and with TIF assistance from the City, was able to complete the
construction of nearly 900,000 s.f. of new business and office buildings.
When fully developed, it may have more than 2,000 jobs, most of which are
typically of a high tech and software nature. Ryan worked with the City to
rethink the original master plan for the Business Park, recruited new owners
2660 Civic Center Drive .:. RoseviJle .:+ Minnesota .:+ 55113
651-490-2200':' TDD 651-490-2207 .:. www.ci.roseviJle.mn.us
City of Arden Hills, MN
April 19, 2002
such as Veritas, and entered into an innovative and flexible Planned Unit
Development which achieved the original business park goals and objectives
ofthe City. By year-end 2001, Ryan had completed 95% of the project.
Ryan Companies and Mr. Carlson have always been straight forward,
demonstrating where they can meet or exceed the City's expectation while at
the same time pointing out where assistance will be necessary to make the
projects financially feasible. They have offered professional insight into
marketing the two business parks and have created a strong working
relationship requesting City input before designing and marketing new
buildings.
We highly recommend the Ryan Companies to Arden Hills and the other
cities in the 35W Coalition.
Sincerely,
~r~~
Dennis P. Welsch
Community Development Director
City of Roseville
cc: Mr. Kent Carlson
Vice President, Ryan Companies
50 South 10th Street, Suite 300
Minneapolis, MN 55403
Q;\General Correspondence\DennisW\Arden Hills(041 802).doc
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I 37951- 020- 0101
/A
EN' I-iILLS
FEASIBILITY STUDY AND REPORT
2002 PAVEMENT MANAGEMENT PROGRAM
. HUNTERS COURT
. WALDEN PLACE
APRIL , 2002
Thresher Square
700 Third Street South
Minneapolis, MN 55415
612.370,0700 Tel
612,370.1378 Fax
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April 15, 2002
Honorable Mayor and
Members of the City Council
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
ATTN:Mr. Joe Lynch
City Administrator
RE: Feasibility Study Report for
2002 Pavement Management Program
Honorable Mayor and Members of the City Council:
The enclosed feasibility report has been prepared examining the proposed pavement management of Hunters Court
and Waldon Place as authorized at the March 25, 2002 Council Meeting. This report will evaluate the feasibility of
the proposed improvements as directed by the City Council.
.
This report examines three alternatives: 1) Full Depth Mill and Overlay, 2) Reconstruction 28' wide, and 3)
Reconstruction 32' wide. Benton Way was also evaluated for potential impacts caused by construction traffic.
Information utilized in the preparation of this report includes information from the Pavement Management Program
field survey, aerial mapping, as-built plans, GIS property information, soil borings and other information from field
investigations and surveys on site.
We are of the opinion that the improvements as outlined in this report are feasible and would replace some of the
City's poorest condition pavement with standardized City street sections, reduce city maintenance costs while
enhancing the overall aesthetics and value of the neighborhood.
Sincerely,
URS Corporation /
,~-UIY/'j ~!~v!J07~
JGr~goryfS/~fown, PE, URS, Inc.
ArdenJIil{' City Engineer
Thresher Squar.
700 Third Street Sout
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
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FEASIBILITY STUDY REPORT
FOR
2002 PAVEMENT MANAGEMENT PROGRAM
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
APRIL, 2002
Minneapolis, Minnesota 55415
URS, INC.
700 Third Street South
I herehy certify that this plan. specification. or
report was prepared by me or under my direct
supervision and that I am a duly Licensed
Professional Engineer under the laws of the state
of Minnesota Section 326.02 to 325.15
File: 37951-020-0101
Date: Ij;lt It,),
MN Lic. No. 22814
I
I TABLE OF CONTENTS .
I 3
1. INTRODUCTION
I II. PROPOSED ROADWAY IMPROVEMENTS 4
I ill. PROPOSED UTILITY IMPROVEMENTS 5
I IV. PROJECT COSTS/PROJECT FUNDING 5
I V. PROJECT SCHEDULE 6
I VI. SUMMARY /RECOMMENDATIONS 7
I APPENDIX A: Exhibits
APPENDIX B: Detailed Construction Cost Estimate
APPENDIX C: Preliminary Assessment Roll
I APPENDIX D: Frontage Foot Calculation Examples .
APPENDIX E: Soil Boring Logs
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I. INTRODUCTION
On March 25, 2002 the Arden Hills City Council authorized the preparation of a
feasibility study for the 2002 Street Improvements Project. The proposed 2002 Pavement
Management Program consists of the proposed reconstruction of Hunters Court and
Waldon Place. The proposed project is located in the southeast quadrant of Arden Hills,
west of Lexington Avenue at the south end of Benton Way. Currently both Cul-de-sacs
have a road width of 34' and an end radius of 50'. The right of way is 60' on the road
section and has a radius of 60' centered on the end section. Exhibits 1 and 2 show the
project location.
The City has implemented a pavement management program, which includes field
surveying every section of roadway every three years to monitor the changing conditions.
This survey measures all of the pavement distresses within a road segment, which in turn
helps to assign a Pavement Condition Index (PCI) to that particular road segment. To
implement a maintenance program, specific maintenance treatments are recommended
based on the PCI values of the street. The following table illustrates the generally
recommended maintenance treatment for a given PCI.
PCI
100-81
80-61
60-0
TREATMENT
Spot Repair, Crack Seal and Seal Coat
Mill and Overlay
Complete Reconstruct
Hunters Court serves as access for nine single family homes and Waldon Place serves as
access to seven single family homes. Both cul-de-sacs were constructed in 1974 and are
exhibiting signs of pavement failure. The City maintenance crews have expended a
substantial amount of time and resources in the last few years to keep these two sections
of road passable. Both Hunters Court and Waldon Place have some of the lowest PCI
values in the entire city with respective values of 20 and 9.
This report evaluates the reconstruction of both cul-de-sacs at a 32' wide road section
with a 50' radius end and a 28' wide road section with a 40' radius end. In addition the
feasibility of full depth mill and overlay has also been evaluated.
A neighborhood informational meeting was held on March 19,2002 for this proposed
project. During the meeting the City Engineer explained the reason for the pavement
deterioration and discussed typical road construction standards within the City Arden
Hills. During the meeting residents expressed the opinion that the City should implement
a neighborhood approach to street reconstruction and maintenance. Many residents felt
that Hunters Court and Waldon Place should be reconstructed but would like to see the
reconstruction occur in conjunction with Benton Way. The residents took an informal
vote at the end of the meeting to mill and overlay the street to "hold it over" until Benton
Way was reconstructed.
3
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PROJECT LOCATION
J:
li1 COBB
=>
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() EDGEWA TER
GLENHILL RD.
GLEN
WOODL YN
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Thresher S!luare
700 Third Street South
Minneapolis, MN 55415
612.370.0700 Tel
612.370.1378 Fax
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2002 PAVEMENT
MANAGEMENT PROGRAM
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PROJECT LOCATION MAP
EXHIBIT 1
37951020
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PROJECT LOCATION
o 1000
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~ EN HILLS
2002 PAVEMENT
MANAGEMENT PROGRAM
Thresher Square
700 Third SlreElt South
Minn.,ilpolis. MN 55415
612.370.0700 Tef
612.370.1378 Fu
PROJECT SITE MAP
EXHIBIT 2
37951020
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II. PROPOSED ROADWAY IMPROVEMENTS
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Three alternatives have been considered for this project:
A. Full depth mill and overlay.
B. Reconstruct 28'with a 40' radius end.
C. Reconstruct 32' with a 50' radius end.
A. Full depth mill and overlay.
From the soil borings taken and review of the PCI rating data, it was determined that the
distress to the pavement surface is predominantly due to the frost heave action of the soils
beneath the pavement. The original bituminous pavement and base had an initial
thickness of 8 inches which provided minimum protection from the effects of annual frost
heaving. A mill and overlay would improve the surface in the short term but is expected
to deteriorate at a rapid rate because it doesn't "fix" the subbase problem. If the Council
decides to select the mill and overlay option the City Engineer believes that a full depth
mill will be needed (cold in-place recycling) as the as the existing pavement would more
than likely break up completely as a result of the operation of the milling machine.
B. and C. Full Reconstruction
Both of the reconstruction altematives would include the construction of concrete curb
and gutter, driveway aprons, driveway pavement (within ROW), roadway subdrainage
and 4" of bituminous pavement in accordance with the City's standard plans. It is
assumed that the reconstruction a1tematives would be built within the existing right of
way and would follow the existing alignment.
.
Eight soil borings were taken to determine the condition of the existing subbase, 3 in each
of the cul-de-sacs and 2 on Benton Way.
The soil borings show that the road was built correctly to the design standards when it
was constructed but would not meet current design standards. The borings indicate that
the existing clay base is stable but retains moisture and is therefore susceptible frost
heaving during freeze/thaw cycles. The geotechnical engineer anticipates that the
addition of 12" of sand subbase with drain tile connections to the existing storm sewer
catch basins would provide the necessary drainage and protection from frost heaving
damage. The City's standard street construction includes sand subbases and drain tile for
this purpose.
The geotechnical engineer was consulted on his opinion relative to the potential of
construction traffic damaging Benton Way. The geotechnical engineer believes that based
upon the soil boring information, construction traffic will likely shorten the life span of
the Benton Way pavement but the likelihood of significant immediate or noticeable
damage is low.
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III. PROPOSED UTILITY IMPROVEMENTS
With the exception of minor storm water drainage repairs, no other public utility work is
anticipated at this time. A meeting will be held with the private utility companies to
discuss the proposed project and this may result in private utility upgrades. Although
private utility upgrades/modifications may be done in conjunction with this proposed
project they would not be installed as part of this proposed project.
There are existing ponds in the project area, however the maintenance of these ponds is
part of the responsibility of the Homeowners association and therefor public
improvements to these ponds were not included in this feasibility study. The
Homeowners association should be encouraged to perform maintenance on the pond
adjacent to the project area at the time of reconstruction as heavy equipment would likely
be required to remove silt from the ponds. This work would be relatively easy to
coordinate with the roadway reconstruction and could be included with the same bid if
desired by the Council and the Homeowners association.
IV. PROJECT COSTS/PROJECT FUNDING
The proposed project will be funded using several sources including residential
assessments on the benefiting properties, the city general fund and the surface water
utility fund. The proposed assessment rates are based on V2 the cost of the roadway
construction cost. Assessment front footages were calculated using the Arden Hills
Assessment Guidelines Dated: November 1990. In most cases the cul-de-sac formula
was used dividing the area of the lot by the average depth of the lot. Corner lot Front
Footages are based on the lot frontage abutting the road being constructed. Drainge
easement areas were subtracted from the lots in which they are located. Following are
tables detailing the total estimated cost for each option and the proposed funding source.
TOTAL ESTIMATE PROJECT COST (OPTIONS A, B, and C)
Option A: Full Depth Mill and Overlay
Estimated Cost: $63,920.00
Proposed Funding Sources
General Fund
Assessments
Surface Water Utility Fund
Total
Amount
$31,960.00
$31,960.00
N/A
$63,920.00
5
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Option B: Reconstruct 28'with a 40' radius end.
Estimated Cost: $170,670.00
.
Proposed Fundin~ Sources
General Fund
Assessments
Surface Water Utility Fund
Total
Amount
$73,850.00
$73,840.00
$22,980.00
$170,670.00
Option C: Reconstruct 32'with a 50' radius end.
Estimated Cost: $194,300.00
Proposed Fundin~ Sources
General Fund
Assessments
Surface Water Utility Fund
Total
Amount
$85,670.00
$85,650.00
$22,980.00
$194,300.00
V. PROJECT SCHEDULE
The following schedule has been prepared based upon City Council acceptance of this
feasibility report on April 15, 2002. The neighbors have suggested a later start date if the
project is approved to accommodate residential construction and the school summer
~~~ h)I~~
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May 13, 2002
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Accept Feasibility Report/Order Plans and Specs
Public Assessment Hearing
Approve Plans and Specifications/Authorize
Advertisement for Bid
Bid Opening
Award Contract
Begin Construction
Complete Construction
May 28,2002
June 26, 2002
July 8, 2002
August 19, 2002
October 11, 2002
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VI. SUMMARY/ RECOMMENDATIONS
Hunters Court and Waldon Place are two of the lowest rated streets, in terms of pavement
condition, in the City of Arden Hills. The bituminous pavement surface has been
severely compromised and the concrete curb and gutter is failing in many places. The
deterioration of Hunters Court and Waldon Place has resulted in high annual maintenance
costs to the City in both materials and labor. The poor pavement conditions can be
directly attributed to frost damage in the roadway subbase and the age of the streets. Full
reconstruction is necessary to properly correct the subbase drainage deficiencies, which
are causing the rapid deterioration to the bituminous surface.
In accordance with the City of Arden Hills' adopted street classification these two cul-de-
sacs are considered residential streets and have a recommended minimum street width of
28 feet. Residents and Council should consider three choices as a part of the
reconstruction project: 1) road width (28 or 32 feet), 2) cul-de-sac radius (50 or 40 feet)
and 3) concrete curb and gutter style (barrier or surmountable). Reconstructing the streets
to 28 foot widths would add approximately 3 feet of turf to the abutting properties and
would reduce overall runoff from the streets. .
Many of the residential driveways are in very poor shape. A bid item could be included
in this proposed project to reconstruct the residential driveways in conjunction with this
project if the homeowner choses to do so. The homeowner would be responsible for
reimbursing the City for the cost of the work, possibly in the form of an increased
assessment equal to the amount of work done and based on the bid price. The advantage
of this would be that the work would be done on a bulk rate using better quality material
and have better control over the construction.
The improvements outlined above are feasible and constructable assuming the proposed
assessment rate is acceptable to the Council. The City Engineer strongly recommends
full depth reconstruction (including a sand subbase with drain tile) of Hunters Court and
Waldon Place as opposed to a full depth mill and overlay. The City Engineer
recommends barrier style concrete curb and gutter, a road width of 28 feet and a cul-de-
sac end radius of 40 feet however these three items should be ultimately decided by the
residents and Council.
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I APPENDIX - A
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I EXHIBITS
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SLOPE 3/4" PER FT.
5"
. 1/2" R. .,
., .
7"
BASE
, I. ,,-, /' 'I'
18-1/2"
S418 CURB AND GUTTER
3/8"
TOP BIT. MAT
1n
3r .. _
Ii 11ft (0
~
3/4" PER FT.
-
1/2" R
~
. !'I/.2" R . '.
.. . I> .
'"
~
.b
. b
....
I 18"
.
I 8" I
.... .
B618 CURB AND GUTTER
2002 PAVEMENT
MANAGEMENT PROGRAM
Thresher Square
700 Third Str~et South
Minneapolis. MN 55.4 15
612.370.0700 Tel
612.310.1375 FlU(
CURB &: GUTTER
EXHIBIT 3
37951020
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PLAN
A
EXPANSION JOINT IF MEE1lNG
EXISTING CONCRElE SLAB
SAWED JOlNT
CENTERED ON DRIVEWAY
CUTlER
CURB
FACE
A
SECTION A-A
, '/2"
L
j\.D-....
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'11 t>",
1>','..- "I>
STANDARD
GUTlER
THICKNESS
t
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":11 .
CURB BACK
CURB FACE
CURB &!: GUTTER
.
5' R OR AS SHOWN
ON PLANS
S' BOULEVARD (TW)
EXPANSION JOlNT
'.~'.
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7"
N01E:
END OF APRON TO BE
lEVEL WIlli TOP OF CURB.
TYPICAL DRIVEWAY APRON
~
Thresher Squarl!l
700 Third Slfeet Souin
Minneapolis. MN 55.415
612.370.0700 Tel
612.370.1378 Fax
2002 PAVEMENT
MANAGEMENT PROGRAM
TYPICAL APRO'
EXHIBIT 4-
37951020
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ROW
lS' 14'
PRIVA lE
U11UlY
CORRIDOR
PROPOSED ROAD
SO' TYPICAl
ROW
14' lS'
14'-lS'
lS'-14'
8S16 C&G
~
2:'(
PRIVAlE
2S'-J2'- FACE TO FACE ,U11UlY
"lWO WAY RESlDEN11Al STREET NO PARKING' CORRIDOR
2 N2I Bl'l\MNOUS 'IIlEAR CCIUftSE
21NQtBASECilllJRSE
ettala..aAGGREGl\TEBASE
12 INCH SAHD SUIIlASE (ORMU.GE)
F\.AC[ ON AfIPftO'4D $l.l8GIRADE (WnDoT SPEC. 2112)
TYPICAL LOCAL SlREET
BllUMlNOUS P A \lEMENT SECllON
~
2002 PAVEMENT
MANAGEMENT PROGRAM
Threlsher Squarll
700 Third Street South
Minneapolis, MN 55.415
812.370.0700 Tel
612.370.1378 Fall;
TYPICAL SECTION
EXHIBIT 5
37951020
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Thresher SqUllre
700 Third Street South
Minneap<lUs, MN 55.1.15
612.370.0700 Tel
61.:!.310.1378 Fax
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NEIGHBORHOOD STREET
COMMUNITY STREET
CUL-DE-SAC
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RESIDENTIAL STREET
CUL-DE-SAC
2002 PAVEMENT
MANAGEMENT PROGRAM
.
TYPICAL CUL-DE-SAC
EXHIBIT 6
37951020
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Thresher SQuare
700 Third Street South
Minneapolis. MN 55.415
612.310.0700 Tel
612.370.1376 fa:>:
2002 PAVEMENT
MANAGEMENT PROGRAM
PROPERTY MAP
EXHIBIT 7
37951020
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APPENDIX - B
DETAILED CONSTRUCTION COST
ESTIMATE
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No.
1
2
3
4
5
6
7
8
City of Arden Hills
2002 Pavement Management Program
Option A: Hunters Court Full Depth Mill and Overlay
Unit
Item Unit Quantity Price Extension
Mobilization LS 1 $ 1,500.00 $ 1,500.00
Mill Bituminous Pavement (Full Depth) SY 2101 $ 2.00 $ 4,202.00
Repair Concrete Curb and Gutter LF 150 $ 25.00 $ 3,750.00
Bituminous Base Course (2") TON 240 $ 32.00 $ 7,680.00
Bituminous Wear Course (2") TON 240 $ 35.00 $ 8,400.00
Bituminous Material for Tack Coat GAL 101 $ 2.00 $ 202.00
Drainage Improvements LS 1 $ 2,000.00 $ 2,000.00
Sodding SY 250 $ 5.00 $ 1,250.00
Subtotal Construction Cost $ 28,984.00
10% Contingency $ 2,898.40
Subtotal Construction Cost w/Contingency $ 31,882.40
26% Indirect Cost and Capitalized Interest $ 8,289.42
Total Estimated Project Cost $ 40,170.00
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No.
City of Arden Hills
2002 Pavement Management Program
Option A: Waldon Place Full Depth Mill and Overlay
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Unit
Item Unit Quantity Price Extension
Mobilization LS I $ 1,000.00 $ 1,000.00
Mill Bituminous Pavement (Full Depth) SY 1345 $ 2.00 $ 2,690.00
Repair Concrete Curb and Gutter LF 100 $ 25.00 $ 2,500.00
Bituminous Base Course (2") TON 154 $ 32.00 $ 4,928.00
Bituminous Wear Course (2") TON 154 $ 35.00 $ 5,390.00
Bituminous Material for Tack Coal GAL 66 $ 1.90 $ 125.40
Sodding SY 100 $ 5.00 $ 500.00
Subtotal Construction Cost $ 17,133.40
10% Contingency $ 1,713.34
Subtotal Construction Cost w/Contingency $ 18,846.74
26% Indirect Cost and Capitalized Interest $ 4,900.15
Total Estimated Project Cost $ 23,750.00 e
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City of Arden Hills
2002 Pavement l\Ilanagement Program
Option B: Hunters Court Construction
(28' F-F with 40' Radius)
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ROADWAY COSTS
Unit
Unit
Quantity Price
Extension
No. Item
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3
4
5
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7
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9
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Mobilization LS 1 $ 3,300.00 $ 3,300.00
Remove Bituminous Pavement SY 2029 $ 2.00 $ 4,058.00
Remove Concrete Curb and GuUer LF 964 $ 2.00 $ 1.928.00
Driveway Removal SY 252 $ 2.00 $ 504.00
Miscellaneous Removals LS 1 $ 2.000.00 $ 2,000.00
Common Excavation CY 872 $ 7.00 $ 6,104.00
Subgrade Excavation CY 100 $ 12.00 $ 1.200.00
Select Granular Base (12") CY 523 $ 12.00 $ 6,276.00
Aggregate Base CL-V (8") CY 349 $ 14.00 $ 4,886.00
Bituminous Base Course (2") TON 180 $ 32.00 $ 5,760.00
Bituminous Wear Course (2") TON 180 $ 35.00 $ 6,300.00
Bituminous Material for Tack Coat GAL 79 $ 1.90 $ 150.10
Concrete Curb and Gutter LF 901 $ 8.25 $ 7,433.25
Traffic Control LS 1 $ 1.000.00 $ 1.000.00
SLOp Sign EA 1 $ 250.00 $ 250.00
Mail Box Relocation EA 9 $ 50.00 $ 450.00
Sodding SY 1201 $ 4.00 $ 4.804.00
Bituminous Pavement (Driveway) SY 134 $ 25.00 $ 3,350.00
Concrete Pavement (Driveway) SY 118 $ 40.00 $ 4,720.00
Sawing Concrete Pavement LF 18 $ 5.00 $ 90.00
Sawing Bituminous Pavement LF 144 $ 2.00 $ 288.00
Subtotal Construction Cost $ 64.851.35
10% Contingency $ 6.485.14
Subtotal Construction Cost w/Contingency $ 71.336.49
26% Indirect Cost and Capitalized Interest $ 18.547.49
Total Estimated Road Cost $ 89,880.00
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No.
DRAINAGE IMPROVEMENTS COST
Extension
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Item
Unit
Quantity Price
Unit
Drainage Improvements LS
4" PVC SuMra;n LF
Subtotal Construction Cost
1 $ 10,000.00 $ 10,000.00
200 $ 4.50 $ 900.00
$ 10.900.00
$ 1.090.00
$ 11.990.00
$ 3,117.40
$ 15,110.00
$ 104,990.00
10% Contingency
Subtotal Construction Cost w/Contingency
26% Indirect Cost and Capitalized Interest
Total Estimated Drainage Improvements Cost
Total Estimated Project Cost
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I City of Arden Hills e
2002 Pavement Management Program
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Option B: Waldon Place Construction
(28' F-F with 40' Radius)
I ROADWAY COSTS
Unit
No. Item Unit Quantity Price Extension
I 1 Mobilization LS 1 $ 2,100.00 $ 2,100.00
2 Remove Bituminous Pavement SY 1345 $ 2.00 $ 2,690.00
3 Remove Concrete Curb and Gutter LF 564 $ 2.00 $ 1,128.00
I 4 Driveway Removal SY 196 $ 2.00 $ 392.00
5 Miscellaneous Removals LS 1 $ 2,000.00 $ 2,000.00
6 Common Excavation CY 527 $ 7.00 $ 3.689.00
7 Subgrade Excavation CY 80 $ 12.00 $ 960.00
I 8 Select Granular Base (12") CY 316 $ 12.00 $ 3.792.00
9 Aggregate Base CL. V (8") CY 211 $ 14.00 $ 2.954.00
10 Bituminous Base Course (2") TON 109 $ 32.00 $ 3,488.00
I 11 Bituminous Wear Course (2") TON 109 $ 35.00 $ 3.815.00
12 Bituminous Material for Tack Coat GAL 48 $ 1.90 $ 91.20
13 Concrete Curb and Gutter LF 501 $ 8.25 $ 4,133.25
14 Traffic Control LS 1 $ 1,000.00 $ 1.000.00
I 15 Stop Sign EA 1 $ 250.00 $ 250.00
16 Mail Box Relocation EA 7 $ 50.00 $ 350.00
17 Sodding SY 668 $ 4.00 $ 2,672.00
I 18 Bituminous Pavement (Driveway) SY 126 $ 25.00 $ 3.150.00
19 Concrete Pavement (Driveway) SY 70 $ 40.00 $ 2.800.00 .
20 Sawing Bituminous Pavement LF 126 $ 2.00 $ 252.00
Subtotal Construction Cost $ 41.706.45
I 10% Contingency $ 4. I 70.65
I Subtotal Construction Cost w/Contingency $ 45,877.10
26% Indirect Cost and Capitalized Interest $ 11.928.04
Total Estimated Roadway Cost $ 57,810.00
I DRAINAGE IMPROVEMENTS
I Unit
No. Item Unit Quantity Price Extension
1 Drainage Improvements LS I $ 5,000.00 $ 5.000.00
I 2 4" PVC Subdrain LF 150 $ 4.50 $ 675.00
Subtotal Construction Cost $ 5,675.00
10% Contingency $ 567.50
I Subtotal Construction Cost w/Contingency $ 6,242.50
26% Indirect Cost and Capitalized Interest $ 1.623.05
I Total Estimated Drainage Improvements Cost $ 7,870,00
I Total Estimated Cost $ 65,680.00 .
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Ie City of Arden Hills
2002 Pavement Management Program
I Option C: Hnnlers Conrt Construction
(32' F-F with SO' Radius)
I Unit
No. Item Unit Quantity Price Extension
I 1 Mobilization LS 1 $ 3.700.00 $ 3,700.00
2 Remove Bituminous Pavement SY 2101 $ 2,00 $ 4.202.00
3 Remove Concrete Curb and Gutter LF 946 $ 2.00 $ 1,892.00
4 Driveway Removal SY 252 $ 2.00 $ 504.00
I 5 Miscellaneous Removals LS 1 $ 2,000.00 $ 2,000.00
6 Common Excavation CY 1127 $ 7.00 $ 7,889.00
7 5ubgrade Excavation CY 120 $ 12.00 $ 1,440.00
8 Select Granular Base (12") CY 676 $ 12.00 $ 8,112.00
I 9 Aggregate Base CL-V W) CY 451 $ 14,00 $ 6.314.00
10 Bituminous Base Course (2") TON 233 $ 32,00 $ 7,456.00
11 Bituminous Wear Course (2") TON 233 $ 35.00 $ 8,155.00
I 12 Bituminous Material for Tack Coat GAL 101 $ 1.90 $ 191.90
13 Concrete Curb and Gutter LF 964 $ 8.25 $ 7,953.00
14 Traffic Control LS 1 $ 1,000.00 $ 1,000.00
15 Stop Sign EA 1 $ 250.00 $ 250.00
I 16 Mail Box Relocation EA 9 $ 50.00 $ 450.00
17 Sodding SY 1071 $ 4.00 $ 4,284.00
18 Bituminous Pavement (Driveway) SY 134 $ 25.00 $ 3,350.00
19 Concrete Pavement (Driveway) SY 118 $ 40.00 $ 4,720.00
Ie 20 Sawing Concrete Pavement LF 18 $ 5.00 $ 90.00
21 Sawin.'!; Bituminous Pavement LF 144 $ 2.00 $ 288.00
Subtotal Construction Cost $ 74,240.90
I 10% Contingency $ 7,424.09
Subtotal Construction Cost w/Contingency $ 81,664.99
I 26% Indirect Cost and Capitalized Interest $ 21.232.90
Total Roadway Cost $ 102,900.00
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DRAINAGE IMPROVEMENTS COST
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No.
Item
Unit
Unit
Quantity Price Extension
1 $ 10,000.00 $ 10,000.00
200 $ 4.50 $ 900.00
$ 10,900.00
$ 1.090,00
$ 11.990.00
$ 3,117,40
$ 15,110.00
$ 118,010.00
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1
2
Drainage Improvements
4" PVC Subdrain
LS
LF
Subtotal Construction Cost
10% Contingency
I
Subtotal Construction Cost w/Contingency
26% Indirect Cost and Capitalized Interest
I.
I
Total Drainage Improvements Cost
Total Estimated Project Cost
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I City of Arden Hills e
2002 Street Reconstruction Program
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Option C: Waldon Place Construction
(32' F-F with 50' Radius)
I ROADWAY COSTS
Unit
No. Item Unit Quantity Price Extension
I 1 Mobilization LS I $ 2.500.00 $ 2.500.00
2 Remove Bituminous Pavement SY 1345 $ 2.00 $ 2,690.00
3 Remove Concrete Curb and Gutler LF 564 $ 2.00 $ 1,128.00
I 4 Driveway Removal SY 196 $ 2.00 $ 392.00
5 Miscellaneous Removals LS I $ 2.000.00 $ 2.000.00
6 Common Excavation CY 732 $ 7.00 $ 5,124.00
7 Subgrade Excavation CY 80 $ 12.00 $ 960.00
I 8 Select Granular Base (12") CY 439 $ 12.00 $ 5.268.00
9 Aggregate Base CL- V (8") CY 293 $ 14.00 $ 4,102.00
10 Bituminous Base Course (2") TON 151 $ 32.00 $ 4.832.00
I 11 Bituminous Wear Course (2") TON 151 $ 35.00 $ 5.285.00
12 Bituminous Material for Tack Coat GAL 66 $ 1.90 $ 125.40
13 Concrete Curb and Gutter LF 564 $ 8.25 $ 4.653.00
14 Traffic Control LS 1 $ 1,000.00 $ 1,000.00
I 15 Stop Sign EA 1 $ 250.00 $ 250.00
16 Mail Box Relocation EA 7 $ 50.00 $ 350.00
17 Sodding SY 626 $ 4.00 $ 2.504.00
I 18 Bituminous Pavement (Driveway) SY 126 $ 25.00 $ 3,150.00
19 Concrete Pavement (Driveway) SY 70 $ 40,00 $ 2.800.00 e
20 Sawing Bituminous Pavement LF 126 $ 2.00 $ 252.00
Subtotal Construction Cost $ 49,365.40
I 10% Contingency $ 4.936.54
I Subtotal Construction Cost w/Contingency $ 54,301.94
26% Indirect Cost and Capitalized Interest $ 14.118.50
Total Estimated Roadway Cost $ 68,420,00
I DRAINAGE IMPROVEMENTS COST
Unit
I No. Item Unit Quantity Price Extension
1 Drainage Improvements LS 1 $ 5,000.00 $ 5,000.00
I 2 4" PVC Subdrain LF 150 $ 4.50 $ 675.00
Subtotal Construction Cost $ 5.675.00
10% Contingency $ 567.50
I Subtotal Construction Cost w/Contingency $ 6.242.50
26% Indirect Cost and Capitalized Interest $ 1.623.05
I Total Estimated Drainage Improvements Cost $ 7,870,00
I Total Estimated Project Cost $ 76,290.00 .
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I APPENDIX - C
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I PRELIMINARY ASSESSMENT ROLL
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c:: a: .... .... .... .... ., .... .... .... .... z .... .... .... .... .... .... ....
~ ~ ~ ~ ~ ~ ~ ~ ~ 0 ~ ~ - ~ ~ ~~
w '" '" gj '" '" '" '" '" '" '" '" '" '" '" "''''
.... C\J C\J C\J C\J C\J C\J C\J C\J e C\J C\J C\J C\J C\J ~~
Z 0 0 0 0 0 0 0 0 0 ....J 0 0 0 0 0
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APPENDIX - D
FRONTAGE FOOT CALCULATION
EXAMPLES
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DOUBLE FRONTAGE'lOTS.
.
MAPLE STREET
100'
,
o
~
,
~
r-
100'
PINE STREET
If improvements are made on both streets
the assessable front footage - (100' + 100')/2 - 100'
.
SHAllOW lOTS
,
()
0..
A
,
()
~
100'
r
PINE STREET
Property A
Area - 10.500 SQ. ft.
. -
Adjusted Front Footage - (10.500 SQ. ft.)/l30 ft. -..80.77- ft.
.
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PROPERTIES 011 OIL -DE-SAC _
100'
'.
".
1"';;;;;1 DENOTES
:::::::: ADJUST AREA
EXAMPLES
Property A
Average Depth - (160' + 180')/2 - 170'
Area - 16,000 SQ. ft. (assumed)
Adjusted Front Footage - (16,000 SQ. ft.)/170 ft. _ 94.12 ft.
Property B
Depth is greater than 200 ft., so connect the points 200' from the
cUl-de-sac.
Depth - 200'
.
.-. .
: .--
Adjusted Area (shaded portion) ""'. 22~OOO~:SCr:'fC~(ass~)
" "Adjusted Front Footage - (22,000 sq. ft. )/200 ft. - 110.00 ft.
. .. .--~
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- CORNER LOT
.
.... /.30'
~
~ Ifl~
"'IN ST.
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CORNER LOT WITH .
IMPROVEMENTS ON BOTH STREETS
Property A
Short Side - 100 ft.
long Side - 130 ft.
Adjusted Front Footage
_ 100 ft.+l/3 (130 ft.) - 143.33 ft.
If improvements are made on only one
side of the. corner lot. the front
footage .is the side abutting the
improvements.
Eg. Improvements on First Ave. only
Front Footage - 100 ft.
Improvements on Main St. only
Front Footage - 130 .ft.
e
NEARLY RECTANGULAR lOTS
100'
,
~
...
A
I
9'-'
. ". .'. -,- - - ';. - ..~'-
.- -,..-...---::;:::',' -
. -- ~~...~>--' ~ ._- .
I
Property A
ADJUSTED FRONT FOOTAGE
(100 ft. + 96 ft.)/2 - 98 ft.
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APPENDIX - E
SOIL BORING LOGS
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(1 AMERICAN
! ENGINEERING
TESTING, INC.
SUBSURFACE BORING LOG
PROJECT:
01-01184 LOG OF BORING NO. 1 (p. loUt __
2002 Street Improvements. Waldon Place/Hunters Court; Arden HiUs. MN _..__ I
SURFACE ELEVATION: GEOLOCY-:- M~-t~ZE REC. FIELD&WCHZ\TOl<Y1rts,'TS
MA'f1lRlAl. DESCRIPTION TYPE IN. we DEN LL i PL i\\ 2
7.5" Bituminous pavement . .--, --- ---- ----- --' j
1 _ ,,2.5" Crushed limestone base, liJdlt bl'l!~L i
10 M SS 12 I
,
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,
,
7 M
SS
,
,
I
15
Am' JOB NO:
DEPTH
IN
FEET
2
3
Fill, mostly sandy lean clay, a little gravel,
brown, a linle gray (A-6)
FILL
4
5 ..
4 M
SS
6
6
7--
4 M
SS
12
s - ._--._.-....
Sandy lean clay, a little gravel, brown, soft (CL)
(A.6)
9 END OF BORING
~ TILL
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Locatioll: Hunrers Court, 7' "NE" ofC/L, 48'
"SE" of Dell tOil Way ClL
Q.7'
3.25" HSA
DATE
4/5102
TIME
11:35
WATER LEVEL MEASUREMENTS
SAMPLED CASING CAVE.IN DRILLING
DEPTH DEPTH DEPTH FLUID LEVEL
9.0 7.0 4.5 i
"__'d" .1
i NOTE: llBFER TO
WATER I
LEVEL i nIB ATTACHFD
None I SHEETS FOR AN
EXPLANATlO
TERMINOLO
ON nus LOG
DEPTH:
DRILLING METHOD
COMPLllTllD: 4/5/02-
CC: SS CA: WP Rig: 1
2/99
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~ AMERICAN
j ENGINEERING
TESTING, INC.
srrnSillWACEBOmNGLOG
01-01184 WG OF BORING NO. 2 (p.l ofl) __ I
2002 Street Imvrovements, Waldon Place/Hunters Court; Arden Hills, ~_ ___.___.m
PROJECT:
D~I:JH SURFACE ELEVATION:
FEET MATERIAL DESCRIPTION
_..6" Bilumin'!~!!Y.!:!!t~!!t
1 _ 6:~"Cr:'~.~ 1~_~~one b..... ligbt brown
2 -1
i
J
Fill, mostly sandy lean clay, a Iittl. gravel, gray
and brown, a little dark brown (A-6)
4.-
5 m
6
7
s .
END OF BORING
Location: Hunters Court, 7' 'WE" ofCIL. 322'
"SE" of Benton Way C/L
DEPTH:
DRILLING METHOiiT-
DATE
TIME
11,00
()"7'
3.25" HSA
415/02
COMPLETED, 4/S/OZ
CC: SS CA: WP Rig: 1
2/99
GEOLOGY
N MC SAMPLE REC.
TYPE IN,
9 M
ss
ss
9 M
ss
FILL
8 M
SS
5 M
WATER LEVllL MEASUREMENTS
!St~~HD ~~R Ct~hN Fftlll}tlrvCh
8.5 7.0 7.5
6
".'B_'
FJELD & LABORATOR Y I'E;'TS
~~.I ~E_Nr I.I.! PI ': :'(Kj
, ,
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15
12
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___.._.1._
!
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,
6
_1_..., ._. ,.___..
WATER
LEVEL
None
NOTE, REFER TO
Tl-IE ATTACHE-D
SIiliETS FUR AN
, EXPl.ANATION OF
TERMINULOGY
ON TillS LOCI
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[1 AMERICAN
. ENGINEERING
TESTING, INC.
SUBSURFACE BORING LOG
DEPTH
IN
FEET
SURFACE ELEVATION:
MATERIAL DESCRIPTION
~4,K"-e.!.i~inous pavement
7's" Crushed limestone base, light b~~~._ ________
GEOLOGY
N MC
-
I
--.j
".... I
FIELD & LABORATORY TLSTSI
SAMPLE REe. --'
TYPE I~. _ W:: ~~~ _L~_.. f'L Ill.2(1
AET JOB NO,
PROJECT:
01-01184 LOG OF BORING NO. 3 (p. 1 ~OJ
2002 Street Improvements. Waldon Place/Hunters Court; Arden Hills. MN
3
Fill, mostly sandy lean clay, a little gravel,
grayish brown, a little dark brown (A-6)
FILL
55 IS
2
55
t2
4
5
S8
15
6 .
7 -
I
15
I
.-1
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,
! I
-
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I
8
Sandy lean clay, a little gravel. gray, firm (eL)
\("'~_ n ","_...-~----_.--._--j
END OF BORING
Location: Hunter. Court, 54' "SW" oIClL, 367'
"SE" of Benton Way elL
// WEA THERE ·
'TILL
0-7' 3.25" HSA
PATE
4/5/fJ2
TIME
WATER LEVEL MEASUREMENTS
SAMPLED I CASING CAVE-IN I DRlLLING
DEPTH . DEPTH DEPTH !FLUlD LEV
8.S 7.0 7.5
,
._ ,I
. NOTE: l\HliR TO
't:tJlf ! THE AlTACHED
None . SHEETS FOR AN
EXPLANATK.
: TERMINOJ.C""
'l ON THIS Loe,
I
DEPTH, DRlLUNG METHOD
10:25 I
COMPLETED: 4151112
ee, SS CA: WP Rig, 1
2/99
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~ AMERICAN
! ENGINEERING
TESTING, INC.
SUBSURFACE BORING LOG
PROJEcr:
01-01184 LOG OF BOR.lNG 1'0_ 4 (P. 1 ofl) _______ I
2002 Street Improvements, Waldon Place/Hunters Court; Arden Hills, MN -
DEPTH
IN
FEET
SURFACE ELEVATION:
MA TER.IAL DESCRIPTION
_ 4.5" Bituminous pavement
,5" C~hed limestone base, [i~t brown
2
Fill, mostly sandy lean clay, a little gravel,
brown and gray (A.6)
J -
4
5 -
Sandy lean clay, a linle gravel, brown. a linle
gray mOllled, stiff In very still', a lense ofsand
6 -. below about 7' (CUSC) (A.6)
7 -
8
END OF BORING
Location: Waldon Plrx:e, 9' "W" ofC/L, 41' .'S..
of Benton Way elL
DEPTH:
DRILUNG METHOD
DATE
TIME
0-7'
3.~" BSA
4/5/02
9:37
I
COMPLETED: 4/5/02
CC: SS CA: WP Rl: 1
2199
FIELD & LABORATORY TESTS
N MC s~r- IWE- WC DEN r.:;~r;L I'X 200
- I :
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GEOLOGY
II M
FILL
19 M
9 M
ss
ss
SS
9 M
ss
WATER LEVEL MEASUREMENTS
SAMl'LED CASING CAVE.IN DR.lLLlNG
DEPTII DEPTH DEPTH FLUID LEVE
8.5 7.0 8.5
12
121
I
15
12
WATER
LEVEL
None
----1
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_1.____
NOTE. Rl,;FER TO
THE A1TACllED
SHEETS FOR AN
ExnANATION OF
TERMINOLOGY
ON THJ$ 1.( )(.i
I D AMERICAN
... ENGINEERING
I TESTING, INC.
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DEPTH: DRILLING METHOD
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AET JOB NO:
PROJECT:
DEPTH
IN
FEET
SUBSURFACE BORING LOG
01-01184 LOOOF BORING NO. 5 (P. lofl)
2002 Street Improvements. Waldon Place/Hunters Court; Arden Hills, MN __....
SURFACE ELEVATION:
MATERIAL DESCRIPTION
,3.5" Bituminous oavemcnt .~
~ 6.5" Crushed limestone base, Ii,.ht br~~ .. .. .u __,
1 - Fill, mostly sandy lean clay, a little gravel, gray
and brown (A-6)
2 -
3
4
Sandy lean clay, a little gravel, possible cobbles,
brown and gray mottled, firm to hard (CL) (A-6) <
5
6
7
8 ..
END OF BORING
Location: Waldon Place. 11 "'E" ()IClL, /37'
"$" alBentan Way C/L
0.7'
3.25" HSA
DATE
TIME
4/5100
9,04
COMPLETED: 415100
CC: SS CA: WP Ri: 1
2199
N MC SAMPI.ll REC. FIELD & LABOlv\TOJ('.
TYPE IN. WC DEN1.LL _I f'L
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GEOLoGY
FILL
SS
15
8 M
SS
IS
55
IS
8 M
TILL
12 M
55
20
36 M
WATER'
LEVEL
None
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NOTE: REFER TO
T1lEAITAClIED
SHEETS FOR AN
EXPLANATIO
TERMINOLOU
ON THIS lOG
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[1 AMERICAN
, ENGINEERING
TESTING, INC.
SUBSURFACE BORING LOG
.3.S" Bituminous paveIqent
1 ._ ~6.s" Crushed limestone base, IiMht brow,!._
01-01184 LOG OF BORING NO. 6 (0. Ion) I
2002 Street Im1)rov~e~~,Wa1don Place/Bunters Court; ~den HiIls'J\1N .,-,~___-=I
SURFACE ELl!V ATlON: GEOLOGY SAMPLE REC. FIELD & LABORATllR Y TEST5
MATI!RJAL DESCRIPTION N MC TYl'E IN. WC DEN LL I'L 1% 200
-.-. - i.
/ I
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.......
P~OJEcr :
DEPTH
IN
FEET
3
9 M
SS
12
10 M
ss
12
2
Fill, mO$lly sandy lean clay, a little gravel,
brown, a little gray (A-6)
FILL
END OF BORING
6 M
ss
IS
4
5
Sandy lean clay, a little gravel, brown and gray
6 _ mottled, firm to soft (eL) (A-6)
7-
B
y
3M7W
55
6
Lo~alion: Waldon Pla~e, 9' "E" ofClL. 212' "S"
of Benton Wl>Y C1L
DEPTH:
._1_-
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DlULlING METHOD
0-7'
3.25" HSA
DATE
4/5/02
TIME
WATE~ LEVEL MEASUREMENTS
'SAMPLED CASING CAVE-IN DRILLING
DEPTH DEPTH DEPTH FLUID LEV
8.5 7.0 8.5
WAT6R
LEVEL
7.S
NOTE: R&l'F.R TO
THE ATrACllED
SHEETS FOR AN
EXPLANATION OF
TERMINOl.( lGY
ON THIS LOG
8:25
COMPLETED, 4/5/02
CC, SS CA: WP RJ: 1
2/99
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~ AMERICAN
! ENGINEERING
TESTING, INC.
SUBSURFACE BORING LOG
AET lOB NO: 01-01184 LOG OF BORING NO. 7 (p. 1 (jfJL
PROJEcr: 2002 Street Improvements. Waldon PlaceIHunters Court; Arden llilIs, MN --...-' ;
DWH SURFACE ELEVATION: ...' GEOLO~Y ._~. MC'~~~~LE REC. FIELD & LABORATORY :::~9
~ET_........ ."_ MATERlALDESCRIPI'ION ...... .'___""_' TYPE IN....':':. DENI LL I'L h:; 2'1'1
\.3:.fl.llumjnouspavem~nt __..._ f"- F~L lilt.; i
:r .We.!\.h.s.r..ed or reclaIMed bituminous pave~_e!ltr W/, _._~_ M OS I
4" Gravel base brown _.' m ~ g~
it
o TILL
END OF BORING
2
Sandy lean clay, a little gravel, brown and gray
mottled (eL) (A-6)
3
4 .-
Location: Benlon Way, /3' "W"ofC/L, 300'
"N" of Hunrers COW'l ClL
~.
\\~~
\ttJ
o-IS
(2-" \
~\;1~~~~
(l..4'!.'
6" FA
DATE
TIME
WATER LEVEL MEASUREMENTS
SAMPLED CASING CAVE-IN DRILLING
DEPTH DEPTH DEPTH FLUID LEVEL
4.5 None 4.5
DEPTH;
DRILLING METHOD
COMPLETED: 4/5/02.
CC: SS CA: WP Ri; 1
2/99
. NOTE: RF.I'ER TO
'ftJ'll': ; THE ^ Tl'ACJ-lED
None i SHEETS FOR AN
EXPLANATJ'
TERMINOl.O ,
ON nlls LOG
4/5/02
12~10
1(1
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AMERICAN
ENGINEERING
TESTING, INC.
SUBSURFACE BORING LOG
01-01184 I.OGOF BORING NO. 8 (p. 1 of l)._~
PR,=-~~ 2002 Street Improvements...~a"~~n.~~~~e/Hunters Court; Arden Hills, .~... ...- . __Ii
DEPTH SURFACE ELEVATION: GEOLOG MPLE REC. FIELD &. LA~5'RJ\TORY.~~TS
IN
FEIIT MATERIAL DESCRIPTlON TYPE IN. we DEN LL PI I"; "n~
\.3" Bituminou:n>>vement _r,' .'U'.~ , I !
\3:'.we.~.tI!~!'!tg or reclaimed bituminous pavement! --- FILL OS I
1.. 13" Crushed I imestone base. light brown DS !
2 .1... Fill, mosfly sandy lean -~I:' a~~~le gra~~ light fiLL o~ OS I
3. gray and brown (A-6) (may be natural till) TILL
4 -
END OF BORING
Locazion: Bemon Way. 10' "En ofClL. 329' "S"
of Harriet Avenue elL
DEPfH:
DRILUNG METHOD
y N Me SA
M -
M
- -
M
.
.. .. ... .-
... ... ~... ",-... .. ...
I
.,
l_
,
I
r
0-4'1,'
6"FA
TIME
WATER LEVEL MEASUREMENTS
SAMPLED; CASING C.A VB.IN: DRILLING !
DEPTH I DEPTH DEPTH FLUID LEVEL
DATE
4/51(J2
U:30
4.5
_vC;:OMPLETED: 415/02
CC: SS CA: WP Ri: 1
2/99
None
NOTE: ReFER TO
WATER THE A1T,\ClIED
[.EVEI. ,
Non.. ' StiEET, Hll< ,\N
~ EXPLANATION or
" TERMINOLOGY
ON TJIlS LOG
4.5
** TOTAL PAGE.09 **
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~~HILLS
MEMORANDUM
DATE: April 24, 2002
TO: Joe Lynch, City Administrator _
FROM: Julie Bateman, Office Support Specialist {h
SUBJECT: Window treatments
BACKGROUND
It is obvious we need to do something about window treatments in the Council Chambers,
conference room, and staff areas.
We spoke with several vendors but only Aero Drapery made an effort to serve our needs. We
have had two meetings with Mr. Steve Albertson from Aero Drapery and Blind. His company
has been installing Vision Shades in many commercial buildings and schools.
The Vision Shade is a roller shade that controls heat and glare while maintaining vision to the
outside. These shades are available in various weave patterns, colors and openness factors. Mr.
Albertson recommends these Advanced Shades instead of vertical or horizontal blinds. The
Advanced Shades are maintenance free and need no cleaning.
The shades roll up into a fascia at the top that is painted to match the window trim and the shades
disappear when rolled up_ Initially we were quoted a price to cover the west windows on the first
floor and second floor, one north window on the first floor and the west windows in the Council
Chambers.
The cost includes custom painted fascias, installation and tax, and totals $8,169.62.
City Administrator office $1,067.13
Open office area west $1,067.13
Second floor west area and conference room $2,385.60
Deputy clerk office $ 653.91
Council Chambers $2.995_85
TOTAL $8,169.62
These shades are also available motorized. Motorized shades for the Council Chambers would
cost an additional $2,335.
Window treatments
April 24, 2002
Page 2 of2
Mr. Albertson also providcd a quote for fabric vertical blinds for the same areas at a total cost of
$3,983 for these same areas. The vertical blinds arc not recommended for commercial buildings
because ofthc high maintenance and limited durability.
I have attached a small sample of the material to demonstrate the visual openness of the vision
shade.
RECOMMENDATION
Staff recommends Vision Shades be installed on windows in the City Administrators office, the
west open office area, the Deputy Clerks office, the second floor west windows, and the Council
Chambers at a cost of$8,169.62. The shades for the Council Chambers can be motorized at an
additional cost of S2,335, however, staff does not believe this is necessary.
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~~HILLS
MEMORANDUM
DATE:
~
April 26, 2002
TO:
Mayor, City Council Members, and City Staff
Joe Lynch, City Administrator {JI/
Non-Agenda for Week Ending 4/26/02
FROM:
SUBJECT:
1. GENERAL ADMINISTRATION
o
Citv Hall
Terry, Dave and I met with PeteT Vesterholt to determine where the architect thinks
Rochon is in accordance with their contract. We all agreed that they are out of
compliance with their contract and we will offer a date of June 1, 2002 for completion
of all items or we will begin hiring contractors to complete the work and utilizing the
remaining portion of their flmds to pay for that work and/or draw on their
performance bond. The terrazzo floor did not turn out well and we are in discussion
with the contractor to determine the best time to have the floor completely removed
and replaced. They are awaTe of the fact that we will not accommodate them during
the work day for replacement of the floor and they will have to complete that either
on a weekend or during the evenings. We have also indicated that if they require
someone to attend to City Hall to let them in and to lock up, they will have to pay for
that persons time.
o Liabilitv Claim
An update on the Hugh Bradley situation. I did receive a report from a professional
engineer that indicates that he does not believe the crack in the Bradley's basement is
due to the water main leak. Mr. Bradley indicated that he would be providing his own
engineer's report and the League of Minnesota Cities Insurance Trust representative
will contact Mr. Bradley indicating that we will await that report and provide him
with ours at the same time to compare. Ifthat happens I will meet with Mr. Bradley
and ask him what it is that he thinks the City did wrong and what he believes we are
responsible for. At this time, I believe that the City is not liab1c for the damage that
occurred to the Bradley's basement foundation wall.
o Rice Creek Watershed District
There is a copy of the letter that we sent to the Rice Creek Watershed District. I will
attempt to contact their new Executive Director and have a meeting with him and
Aaron Parrish to discuss negotiation about the approval of our Stormwater
Management Plan under more favorable tenns.
o
Meetinl! with Government Services Administration and Representative Betty
McCollum
I am working on setting up a meeting potentially for the May 20 W orksession with
GSA and Representative McCollum to discuss how to proceed with TCAAP and
following the GSA excess process.
Non-Agenda for Week Ending 4/26/02
Pagc 2
o
Vaughn Tower
We received a preliminary report on the Vaughn tower and Davc Scherbel and I had a
teleconference call with the engineer to discuss some particulars of that draft report.
They will return a final report to us some time during the week of April 29. Again, we
will put this on the City Council Worksession agenda for your review of the report
and discussion of how to proceed.
o RoseviJIe Fiscal Planning Advisorv Committee
o Resident Letter
2. COMMUNITY DEVELOPMENT
o Indvkiewicz Appraisal
We have received the Indykiewicz Appraisal. It is being circulated among staff. We
would like to bring this forward to you at the May 20, 2002, City Council
W orksession.
o Presbvterian Homes Development Concept
3. FINANCE
4. OPERATIONS AND MAINTENANCE
o Friends of the Park Tree Program
5. PUBLIC SAFETY
6. OTHER
o Draft Upcoming Agendas
o Miscellaneous News Articles
...
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~~HILLS
MEMORANDUM
DATE:
April 26, 2002
TO:
Mayor and City Councilmembers and City Staff
Joe Lynch, City Administrator ~
Administrator Update for Week Ending 4/26/02
FROM:
SUBJECT:
Meetinl!s
April 22 April 23 April 24 April 25 April 26
2003 budget Staff meeting Weekly meeting Meeting with CPR and first
meeting with Deputy local business to aid training
Clerk discuss possible
projects
35W meeting Management
leadership
luncheon
Work Schedule
o City Council Agenda and Non-Agenda
o Completion of performance review
o Ordinance for consistency with PMP program
o Organization discussion
o Correspondence with school district 621 for meeting with City Council
o City Hall punch list items and identification of remaining issues
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EN HILLS
MEMORANDUM
DATE:
April 25, 2002
TO:
Mayor and City Council
Joe Lynch, City Administrator
Ii(/
Aaron Parrish, City Planner , '
FROM:
SUBJECT:
Indykiewicz Property Appraisal
Staff has received a copy of the appraisal report for the Indykiewicz property. A copy of the
report is included for your review. Based on the appraisal report, the probable market value for
the property is listed at $900,000. After considering the comparables, the adjusted sales price
represents a range of $4.20 to $5.88 a square foot. This translates into a sales price of $722,677
to $1,011,748. It should be noted that from staffs perspective the comparables may not be
entirely representative. However, as is the case with all appraisals, the appraiser did take into
account various site and location factors.
After taking into consideration the constraints of the site, the highest and best use of the property
is listed as office or light industrial. Staff will be preparing a letter to Chesapeake Companies
making them aware of the appraisal results. In addition, staff will be requesting Council
direction at an upcoming meeting about how the Council would like to proceed with marketing
the site.
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APPRAISAL OF:
City of Arden Hills Tract
Southeasterly Quadrant 1-35W and Highway 96
City of Arden Hills
Ramsey County, Minnesota
VALUATION DATE:
April 11, 2002
William H. Cushman, MAl
Minnesota License #4001638
APPRAISAL CONCEPTS, INC.
2565 Hamline Avenue North, Suite B
Roseville, Minnesota 551i3
(651) 636-2565
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APPRAISAL CONCEPTS, INC.
.
Residential - Commercial - Industrial - Equipment
2565 Hamline Avenue North, Suite B
Roseville, Minnesota 55113
April 18, 2002
Real Estate - (651) 636-2565
Equipment - (651) 633-0779
Fax- (651) 633-0394
Mr. Aaron Parrish
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota
55112
Re: City of Arden Hills Tract
Southeasterly Quadrant of I-35W and Highway 96
Arden Hills, Minnesota
Dear Mr. parrish:
In accordance with your request, I have completed an appraisal of
the above referenced property for the purpose of estimating its
probable market value in the fee simple interest. The following
written report presents the findings, analysis and conclusions of
this appraisal. I have made a complete inspection of the subject
property and have fully identified the real estate in the written
report.
.
After careful consideration of the many factors influencing value,
it is my opinion that the subject property has a market value, as
of April 11, 2002, based on the factors described herein, of
NINE HUNDRED THOUSAND DOLLARS
($ 900 , 000 . 00 )
The undersigned certifies to the best of his knowledge and belief
that the statements of fact contained in this report are true and
correct. The report and analysis, opinions and conclusions are
limited only by the reported assumptions and limiting conditions,
and are the undersigned's unbiased professional analysis, opinions
and conclusions. The undersigned has no present or prospective
interest in the property that is the subject of the report and no
personal interest or bias with respect to the parties involved.
Compensation is not contingent upon the reporting of a
predetermined value or direction in value that
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Mr. Aaron Parrish
City of Arden Hills
April 18, 2002
Page Two
favors the cause of the client, the amount of value estimate, the
attainment of a stipulated result, or the occurrence of a
subsequent event. The undersigned's analysis, opinions and
conclusions were developed and this report has been prepared in
conformance with the Uniform Standards of Professional Appraisal
Practice. The undersigned has made a personal inspection of the
property that is the subject of the report.
If you have any questions or comments after reading this
appraisal, please contact the undersigned.
APPRAISAL CONCEPTS, INC.
Certified to this 18th day of April, 2002.
~k~o/ ~d/
William H. Cushman, MAl
Certified Federal General Appraiser
Minnesota License #4001638
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TABLE OF CONTENTS
Paqe No.
PURPOSE OF APPRAISAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
FUNCTION OF APPRAISAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
SCOPE OF THE REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
CONFORMANCE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
LEGAL DESCRIPTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
SITE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
ZONING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
MARKET APPROACH
IMPROVED SALES........................... . . . . . . . . . . . . . .. 9
INSPECTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
CONCLUSION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
ADDENDUM
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APPRAISAL OF:
City of Arden Hills Tract
Southeasterly Quadrant I-3SW and Highway 96
City of Arden Hills
Ramsey County, Minnesota
PURPOSE OF APPRAISAL:
.
The purpose of this appraisal is to estimate the market value of
the subject property's real estate only.
FUNCTION OR USE OF THIS APPRAISAL:
It is my understanding that the function or use of this appraisal
lS as a basis for a possible sale of the property.
SCOPE OF THE REPORT:
Our data gathering and analysis procedures are based on
inspection of the subject property. Data for cost
comparable sales and income and capitalization analysis
all available sources. These typically include
confidential data contained in our files, data from
exchanges, courthouse records and data obtained from
including data on the subject itself.
The analysis includes establishing the
valuation of the Cost, Market and Income
whichever of these are appropriate.
.
an on-site
analysis,
comes from
all non-
information
individuals
most probable use and
(economic) Approaches, or
CONFORMANCE:
This appraisal is in conformance with the Uniform Standards of
Professional Practice (USPAP) including its "departure provision."
The reader should understand that only the Market Approach to
value has been used In this appraisal, since only land lS
involved.
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Market Value is defined C0 the most probable price which a
properLY should Dring in a comDetitive and open market under all
conditions requ~site to a fair S2-,-e, "[he buyer ano seller each
aCLlng prudently, knowledgeably and assuming the price is nOL
affected by undue stimulus.
Implicit in this definition is the consummation of a sale as of a
specified date and the passing of title from seller to buyer under
conditions whereby:
1. buyer and seller are typically motivated.
2. both parties are well informed or well advised, and each
acting in what he considers his own best interest.
3. a reasonable time is allowed for exposure In the open
market.
4. payment is made in terms of cash and U. S. dollars or in
terms of financial arrangements comparable thereto.
5.
the price represents a
property sold unaffected by
sales concessions granted
sale.
normal consideration for the
special or creative financing or
by anyone associated with the
PROPERTY RIGHTS APPRAISED:
The interest being appraised is the estimated value
simple interest, subject to any outstanding rights.
outstanding right on this properLY is the power line
the westerly portion of the property.
of the fee
The main
located on
LEGAL DESCRIPTION:
The property lies in the Northwest Quarter of Section 21, Township
30 North, Range 23 West. The undersigned has not been able to
obtain a formEd legal description of Lhe subj ect tract. I\t tached
in the addendum of the report is a layout of the subject tract as
provided by the City of Arden Hills. Based on this information
and also based on the county information regarding the
descriptions of the property involving their property
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iden-=ifica-c.ion numbers, the entire t::-act is estimated to contain
172,066t square feet or 3.95t acres.
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The reader's attention
subject property in the
description of the tract.
is directed
addendum of
to the layout
the report
of the
visual
map
for a
GENERAL AREA:
The subject property is located in the southeast quadrant of I-35W
and Highway 96 in the extreme west central portion of the city of
Arden Hills in the northwest part of Ramsey County, Minnesota.
St. Paul is the county seat of Ramsey County and also the site of
the Minnesota state capital. St. Paul and Minneapolis are the
core cities of the Twin Cities metropolitan area.
Arden Hills lS a second ring suburb of the city of St. Paul, with
the city of Roseville lying between St. Paul and Arden Hills and
forming Arden Hills' southerly boundary. New Brighton forms Arden
Hills westerly boundary, with the Twin Cities Army Ammunition
property forming the northerly boundary and the city of Shoreview
forms Arden Hills' eascerly boundary.
.
Major roads servicing the area include I-35W, which runs north and
south along Arden Hills' westerly boundary and 1-694, which runs
east and west through Arden Hills' central area. U. S. Highway
10, State Highway 51 and County Road 96 and other local roads
provide excellent access to and through the city and connect with
other maj or roads, providing access cO the entire metropolitan
area.
Arden Hills' population has been increasing as the availability of
land permits. The city's 1970 population was 5,149, the 1980
census indicated 8,012, in 1990 it was 9,199, and the 2000 census
indicated 9,652.
The immediate subject area consists of office/warehouse/light
manufacturing properties lying to the sOuch of the subject tract.
These include the Nott Company, Grainger Industrial Supply,
Scholls, Inc., the Arden Hills Commerce Center, and ocher similar
installations. These properties all lie easterly of newly
constructed Round Lake Road West. The reader will note in one of
the pictures that the power line easement running through the
subject property runs southerly and just easterly of Round Lake
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Road, and the buildings constructed on the sites to the sou~h lie
to the eas~ of the 80wer line.
There is an
the subj ect
Brighton are
older mobile home court in the northeast quadrant of
intersection, and .west of 1-35 in the city of Ne"J
office/industrial properties.
ST. PAUL - MINNEAPOLIS METROPOLITAN AREA:
The area is considered to include the seven counties of Anoka,
Carver, Dakota, Hennepin, Ramsey, Scott and Washington, with the
core being St. Paul and Minneapolis, located in Ramsey and
Hennepin Counties respectively. The location is in the southern
third of the state just west of the Wisconsin border, 115 miles
north of Iowa, 200 miles east of South Dakota and 300 miles south
of Canada. The 2000 census shows St. Paul to have a population of
287,151, and Minneapolis, 382,618. The suburban area has a
population of 1,972,287, for a total 2000 census population of
2,642,056 people for the seven county metropolitan area. The 1990
census shows St. Paul to have a population of 272,235 and
Minneapolis 368,383, with the metropolitan area population being
2,482,858. As can be seen, the Twin Cities metropolitan area has
had a substantial growth over the past ten years.
St. Paul is the county seat of Ramsey County and also the capital
of the state of Minnesota, while Minneapolis is Hennepin County's
county seat.
Climate-wise, the area is favorable, with four season living. The
coldest month is January, with an average temperature of 12
degrees. The warmest month is July, with an average of 72
degrees. There are generally 17 days annually of 90 degree
weather, and 166 days between killing frosts. The annual rainfall
averages 26 inches, and the average snowfall is 40 inches. The
elevation is 900 feet.
The area const:itm:es one of the nation's largest transportation
centers, served by maj or rall trunk and switching llnes. Maj or
airlines serve the area through the Minneapolis St. Paul
International Airport, located on the south side of both cities.
Major industries include food processing and products, dairy
products, textiles and apparel, lumber and furniture, paper,
printing and publishing, primary and fabricated metals, machinery
and electronics.
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There a -...."" f if teen cO..:..~eges aDo. L:.Ei versi ties in the me:.ropoli tan
a::ea. These include both private and public, and include several
church-aff~liated schools. The largest lS the University of
Minnesota, with both St. Paul and Minneapolis campuses.
.
Major spectator sports include the Minnesota Vikings, Twins,
Timberwolves and Minnesota Wild, involving football, baseball,
basketball and hockey respectively. There are nine television
stations and two daily metro-wide newspapers.
SUBJECT TRACT:
Site:
Again, the reader's attention is directed to the layout sketch in
the addendum of the report showing the approximate area of the
subject property. The tract is irregular in shape and, as
indicated, contains an area of 172,0661 square feet or 3.951
acres. The property is level in its east central area and rolling
to hilly in the remainder of the tract. The northerly tract
boundary is formed by the right of way of Highway 96, the westerly
tract boundary by the right of way of I-35W, and the southerly and
easterly tract boundaries formed by Round Lake Road West.
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Based on the plat provided, there is approximately 375 feet of
frontage on the south side of Highway 96, 450 feet of frontage on
the right of way for I-35W, and approximately 690 feet of frontage
on Round Lake Road West. There is also 66 feet on the
southwesterly boundary formed by the old right of way of the
original Round Lake Road.
Of the ent ire subj eet tract, the property contains approximately
16,640= square feet on the original Round Lake Road right of way
in the southwesterly portion of the tract unencumbered by the
power line easement. The power line easement runs generally north
and south through the wes::erly portion of the property and
contains an area of 57,6001 square feet. The remainder of the
property on the easterly side is unencumbered by the power line
easement and has a land area of 97,8261 square feet, for a total
of 172,0661 square feet, or 3.951 acres.
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Improvements:
There are no buildings on the subject cract. The building
indicated on the plat in the subject's southeasterly portion is no
longer there. There is an old asphalt access road going south
from Highway 96 toward the original building site. There is also
some asphalt on the original Round Lake Road on the subject's
wescerly boundary.
Soils:
The undersigned has not been furnished with any evidence of soil
condi tions on the subj ect property in terms of soil borings. It
would appear, after a physical inspection of the property, that
there are no soil problems affecting the area, that is in terms of
construction.
The FEMA map for this area is Panel #270375-0002B
effecti ve date of July 2, 1981. The property lies in
which is an area of minimal flooding.
with
Zone
an
C,
The value indicated in this report is based on the assumption that
there are no hazardous materials existing in the soil at the time
of inspection.
Access:
Vehicular access to the subj ect property can be obtained from
Highway 96 on the northerly tract boundary as well as from the new
Round Lake Road on the south and east sides of the subject
property. Highway 96 is an asphalt surfaced road with two lanes
of .traffic in each direction. There is a center divider on
Highway 96, which allows only a right in, right out access from
Highway 96 to the subj ect property. New Round Lake Road is an
asphalt surfaced road and runs from Highway 96 to the south,
generally ending at the railroad right of way in the vicinity of
Gateway Boulevard, which is approximately 3/4 mile south of
Highway 96.
The intersection of Round Lake Road West and Highway
lighted intersection. Access to both the north and south
1-35W is available at its junctiolC with Highway 96, just
subject's northwescerly corner.
96 is a
lanes of
off the
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Zoning:
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The City of Arden Hills describes the zoning on this property as
GB, which is a Gateway Business designation. Permitted uses in
this zoned area include business service, clinics, sports and
fitness clubs, day care facilities over ten, financial
institutions and service, manufacturing and processing - Class 1,
office, personal service, research uses, restaurants (not fast
food), and utility distribution lines. Other uses are either not
permitted or are part of a planned unit development or require a
special use permit. Located in the addendum of the report is a
list of the permitted uses in this district.
Courthouse Information:
The property identification numbers for the tract are all or
portions of 21-30-23-22-0001, 0002, and 0003. The courthouse
indicates that all of these property identification numbers are
owned by the City of Arden Hills. Information pertaining to each
one of these PID numbers can be found in the addendum of the
report. Since the property is owned by the City, there is no
assessor's market value nor are there any taxes indicated.
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History:
It is my understanding that the above property is a remnant area
of properties acquired by the City to provide the right of way for
new Round Lake Road West.
Utilities:
The property is serviced by cormnuni ty water,
sewers. Telephone, electricity and gas
available.
sanitary
se:-:-vices
and
are
storm
also
HIGHEST AND BEST USE:
This is generally defined as the reasonable and probable use that
supports the highest present: value as defined as of the date of
the appraisal. Alternatively, the highest and best use is the use
from among reasonably probable and legal alternative uses found to
.
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be p~ysically possible,
feasible and which results
appropriatel~v' supported, =inancially
in the highest oresent land value.
Land:
Considering the subject property and the amount of area encumbered
by ;:he power line easement and its location on the tract, the
highest and bese use of the subject tract would be for an office/
light manufacturing/warehouse area lying to the east of the power
line area, with the land underneath the power line available for
parking. The unencumbered area on the former Round Lake Road
West, consisting of just under 17,000 square feet by itself would
be too small for construction of a building.
Buil.dings:
There are no buildings on the subject property.
MARKET VALUE OF THE SUBJECT PROPERTY:
Only the Market Approach has been used,
consists of land only.
since the property
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MARKET APPROACH
The Market Data Approach is based on the
principal of substitution, which notes that
"when a property is replaceable in the market,
its value tends to be set by the cost of
acquiring an equally desirable substitute
propen:y, assuming no costly delay in making
the substitution." In this approach,
properties of a similar nature which are sold
within a reasonable length of time are
collected. Adjustments are made to these
sales when needed, and the appropriate units
of value are applied to the subj ect property
to arrive at an estimate of value.
Land Sales:
#1
LOCATION:
LEGAL:
SALES DATE:
ZONING:
SELLER:
BUYER:
UTILITIES
PURCHASED FOR:
COMMENTS:
SALES PRICE:
2381 Rosegate (NW corner of North Highway 36
Service Road and Rosegate), Roseville, Minnesota
That part of Lot 1, Block 2, Gateway business Park,
lying easterly of the S'ly extension of the west
line of Lot 3, Block 2, containing 197,338I SF
(4.53I acres)
5/1999
PUD
Opus Northwest
Sebesta Blomberg and Associates
All to site except trackage
Construction of an office building for the buyers,
which is now on site.
The tract is somewhat irregular in shape and
rolling. There is asphalt access and freeway
access (I-35W) about 3/4 mile north. The property
has visibility from both I-35W and Highway 36.
$798,102, or $4.04/SF
PHOTO
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'- . '"' (~T~;-:TS aId
cc;::rte:::-
-[\!:::.'I.-'~h
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E:OUL~-;'i'es.c
Cle~eland Avenue
?C:'lLt
:'l'l -;TC ':
Nc:c~
2:;id ',,~c;-,j
RoseVl ~e Minnesota
-,- .,...-,,,"""-
lJb<"":;'-hl...,:
Block
Peine
Business
c
-)r
ard
if
Ce:-ltre
Lo-:s
Park,.. cant.a
680r852= SF 15.63= acres;
S;~LES 8]\T2:
ZONING:
3/2000
PUD
SELLEF.:
Eyan Comp2.nies
First Securitv Bank
All to site except trackage
BUYER;
UTILTTIES
PURCHASED FeR: Construction or 2. ne~,') Veri Las office building nOh'
CD.. s..:..t.e
COMloJENTS:
The tract is ir~eaular lD Shape,
, ~ ~ '
30mewnat rC~~lngr
and lies cn east side of freeway I-35W.
The crace
SF~LES PRICE:::
has asphalt access with freewav access to I-3SW
1/2i mile nor~h at County Road D or 1/2i mile south
at County Road C.
~4r085r088r or $6.00/SF
.
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~e~~re Cc~~~e 0I~Ve
-'c. i '-~,.~'-.-'"
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t\:JSeV'::"'-,--.l2:
a::v.
,.:' ~ ~"",: a :::: r- j- :::;
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Points Business
,
~ ,
Gen-cre
r.: ~ - c~-
'--'~~~~'--
..c...''--''-
SecoDd Addi t=-Orlf
61JS85:t
SF
(1.42:i:
cont:.a.
2c:::::-e5)
Si\LES :::}P.~':::E:
1/200:
ZONING:
PUD
SELLER:
EGT Investments
-:-"7 r
.0.LJ\.....
BOYER:
UTILITIES
Centre Pointe Sclutions LLC
All to site except trackage
PURCHASED FOR: Of=ice building cons~ructionf not yet started
COIv]MENTS:
The tract has 2spn2~'"C access{ lS nearly level,
some'fJ"hat irregular! has visibili tv from 1-35li\l on
its west side. Will be used for a two story office
building wi~h underground paYklDg<
$333[162.23{ or $5.38/SF
S~z..j.LES PRICE:
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Land Value:
SALE #:
SALE DATE:
LAND AREA, SF:
SHAPE:
TOPOGRAPHY:
ACCESS:
FREEWAY VISIBILITY:
FREEWAY ACCESS:
MAJOR EASEMENTS
AND AREA, SF:
TRACK.I\GE:
UTILITIES:
ZONING:
PURCHASED FOR:
SALES PRICE:
PRICE/SF:
ADJUSTMENTS
Time:
Location:
Size:
Topography and
Shape:
Power Line
Easement Area:
Factor:
ADJUSTED PRICE
PER SF:
1
5/1999
197,338:t
Somewhat
irregular
Rolling
2
3/2000
680,852:t
Irregular
Rolling
Asphalt Asphalt
Yes Yes
3/4:t mile 1/21 mile
None None
None
None
All to site All to site
PUD
Office
const.
$798,102
$4.04
PUD
Office
const.
54,085,088
$6.00
3
Subject
e
$5.88
1/2001
61,8851
Somewhat
irregular
Rolling
172,0661
Irregular
Level to
hilly
Asphalt
Yes
1/81 mile
Power line,
57,6001 (33.5%)
None
All to site
GB
Asphalt
Yes
1/21 mile
None
None
All to site
PUD
Office
const.
$333,162.23
$5.38
1. 09 1. 07 1. 04 .
1. 15 1. 05 1.15
1. 00 1. 06 .98
.90 .90 .90
.90 .90 .90
1. 04 .98 .97
$4.20
$5.22
The adjustea sales inaicate a range of $4.20 to $5.88/SF. A value
of $5.25/SF, or a total value of (172,0661 SF @ $5.25)
$903,346.50, say $900,000 is estimated.
13
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Adjustment Process:
Ideally, propercies selected for Direct Comparison
similar enough that fev>!, II any, adjustments would be
In reality, however, few such ideal markets exist,
adjustment process is, therefore, highly critical to the
of a property chrough Direct Sales Comparison.
should be
required.
and the
valuation
All adj ustments are based on market trends, characteristics or
demands. The appraiser must not permit personal bias to dictate
adjustment, nor can the appraiser assume that certain adjustments
are "automatic," simply because they are found in other markets or
market segments.
Common factors which often require adjustment (although not
always), are such things as "time elapsed since the sales";
differences in "age and lor condition"; differences in "land to
building ratios'; differences in "functional qualities" and, of
course, "conditions of sale," which includes terms of financing.
In the past few years, adjustments for terms of financing have
recei ved much publicity in both the appraisal and the financial
industries. Adjustments to "cash equivalency", or at least
discussion of the subject, have been mandated by the Office of
Thrift Supervision, and are required by numerous other financial
institutions not affiliated with the OTS. In cases where such an
adjustment is found to be warranted, it should be undertaken prior
to the remainder of the adjustments, in order that all sales are
analyzed on the same base assumption of cash value.
In appraisal texts, as well as in demonstration reports,
adjustments are isolated and supported in the market by the use of
such devices as "paired sales." In most business reports, these
lengthy and often difficult procedures are not undertaken. The
appraiser, as a professional and an expert in his/her field, is
generally accepted as having both the background, judgment and
professional experience to make the appropriate decisions in the
adjustment process, without these lengthy support procedures.
This is certainly not to imply that the adjustments are not market
supportable, but rather that the appraiser is trusted to utilize
sound judgment ~n the process, and to be able to provide
appropriate support if called upon to do so.
The adjustments utilized ~n this report are based on the above
considerations and are, based on our judgment and experience,
supportable ~n the currenc marketplace.
14
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CORRELATION:
e
The indicat~on of value from the culy approach used, which was the
Market Approach, is ~900,000 for the subject's real estate.
INSPECTION:
The undersigned inspected this property several times, with the
latest inspection being April 11, 2002.
TIME ON MARKET:
The estimated marketing time
months, assuming reasonably
currently in existence.
for this property is six
similar market conditions
to twelve
to those
CONCLUSION:
As a result of my analysis and appraisal, it is my opinion that
the market value of the subject property's real estate only as of
April 11, 2002, was $900,000.
e
Respectfully submitted,
~~Y'/ ;::~/ ~
William H. Cushman, MAl
Certified Federal General Appraiser
Minnesota License #4001638
15
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T29C6D
lO T62 ACS Tax Syste~
No. Parcel No.
;R, ,2~,.,3,O;~;2,3,. ,2,2,. ,0,00,.1.,
1;1\ BiLe,
.2,0,0,2,
-Tax CaGes Dis~rict Cone
..~;Twn/SCh 0700 062~
pee ~ist 038 505 507 509
ser Codes Z
_IF District ~2~/0 ROUND LAKE OFFICE
Iproperty Address
HIGHWAY 96 W
NEW BRIGHTON 55~~2
Legal Description
I Sect/Twn/Range 2~ 030 023
Plat 02728 SECTION 2~ TOWN
Lot/Block Deeded
SUBJ TO HWYS AND EX W ~~93
07/~00 FT AND EX E 60 FT
THE N 256 5/~0 FT OF NW ~/4
OF NW ~/4 OF
SEC 2~ TN 30 RN 23
NO BILL # ASSIGNED
I
21::"''''''
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Inquir}<"
Name Taxpayer/Legal
,C,I,T,Y, ,O;F, ,AR,DEN, ,H.I,L,LS,
ARDEN HILLS MN 55~12
Info
,0
Taxpayey ~30978
CITY OF ARDEN HILLS
9~6 50~ 4364 ROUND LAKE RD W
ARDEN HILLS MN 55~~2-3923
Alternate
30 RANGE 23
.20 AC
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Escrow
Other
More Legal? .N:
More Addresses? Y
Mod? Acti'o'n?
'I'C906:=J
lO T62 ACS ~ax Sys~em
No. Pa.rcel ::'-Jo.
R ,2,1., _ ,3,0,. ,2,3,. 2,2,. ,0,0,0,2,
Na.me Taxpayer;
,CITY ,O,F, ,AR,DEN, HILL,S,
ARDEN HILLS I~ 55~12
Inqui.ry-
Legal Infc
,0,
t Bj,=,-,=,-
2,0,0,2,
Tax Codes Dist~ict Code 2517
I Twn/Sc~ 0700 062l
Spec Dist 038 505 507 509
User Codes Z
TIP District 121/0 ROUND LAKE OFFICE
rroperty Address
UNASSIGNED
NEW BRIGHTON 55112
Taxpcyer 130979
CITY OF ARDEN HILLS
916 50l 4364 ROUND LAKE RD W
ARDEN HILLS MN 55ll2-3923
.
F~lternate
Legal Description
I Sect/Twn/Range 2l 030 023
Plat 02728 SECTION 2l TOWN 30 RANGE 23 Escrow
Lot/Block
SUBJ TO HWYS AND GAS PIPE L
I ESMT THE E 240 FT OF W ll93 Other
07/100 FT OF N 256 5/10 FT
OF NW 1/4 OF
SEC 21 TN 30 RN 23 More Legal? ~
NO BILL # ASSIGNED
I
More Addresses? Y
Mod? Acti'o'n?
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30 T62 ACS Tax System
No. Parcel No.
R 21".30.23_22.0003
Kame Addi~io~al
CITY OF ARDEN HILLS
SUBJ TO HWYS AND
EX N 256 5/10 FT
FT PART E OF U S
ESMT OF N ~/2 OF
NW ~/4 OF
SEe 2~ TN
ESMTS AND
W OF E 60
PIPE L
NW 1/4 OF
30 RN 23
Inquiry-
Legal Lines
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Research - i- I- s P S S ~ !- P P P P
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Restaurant S p p P S ! p. S S I
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.
CERTIFICATION lLND STATEMENT OF LIMITING CO:NTlITIONS
CERTIFICATION: The appraiser certifies and agrees that:
1. The Appraiser has no present of contemplated future interest in the property
appraised; and neither the employment to make the appraisal, nor the compensation of it,
is contingent upon the appraiser value of the property.
2.The Appraiser has no personal interest in or bias with respect to the subject
matter of the appraisal report or the participants to the sale. The "Estimate of Market
Value" in the appraisal report is not based in whole or in part upon the race, color, or
national origin of the prospective owners or occupauts ofthe property appraised, or upon
the race, color or national origin of the present owners or occupauts of the properties in
the vicinity of the property appraised.
3. The Appraiser has personally inspected the property, both inside and out, and
has made an exterior inspection of all comparable sales listed in the report. To the best of
the appraiser's knowledge and belief, all statements aud information in this report are true
and correct, and the appraiser has not knowingly withheld any significaut information.
4. All contingent and limiting conditions are contained herein(imposed by the
terms of the assignment or by the undersigned, affecting the analysis, opinions and
conclusions contained in the report.)
5. This appraisal report has been made in conformity with and is subject to the
requirements of the Code of Professional Ethics and Standards of Professional Conduct
of the appraisal organizations with which the Appraiser is affiliated.
6. All conclusions and opinions concerning the real estate that are set forth in the
appraisal report were prepared by the Appraiser whose signature appears on the appraisal
report, unless indicated as "Review Appraiser." No change of auy item in the appraisal
report shall be made by anyone other that the Appraiser, and the Appraiser shall have no
responsibility for auy such unauthorized chauge.
7. The Appraiser has the appropriate knowledge and experience required to
complete this assignment competently.
8. This report and all it's contents are governed by the Bylaws aud Regulations of
the appraisal Institute. Neither all or any part of this report, most specifically the
conclusions of value, the identity of the Appraiser or any reference to the Appraisal
Institute or to the MAl designation shall be disseminated to the public through
advertising, public relations or sales media, or by auy other public means of
communication without the express, prior written consent and approval of the Appraiser,
9. This appraisal assignment was not based on a requested minimum valuation or
specific valuation or on the approval of a loan.
CONTINGENT AND LIMITING CO:NDITIONS: The certification of the
Appraiser appearing in the appraisal report is subject to the following conditions and to
such other specific and limiting conditions as are set forth by the Appraiser in the report.
.
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1.
2.
3.
4.
5.
The appraiser assumes no responsibility for matters of a legal nature
affecting the property appraised or the title thereto, nor does the
Appraiser render any opinion as to tlle title, which is assumed to be
good and marketable. The property is appraised as though under
responsible ownership,
Any sketch in the report may show approximate dimensions and is
included to assist the reader in visualizing the property. The Appraiser
has made no survey ofthe property.
The Appraiser is not required to give testimony or appear in court
because of having made the appraisal with reference to the property in
question, unless arrangements have been previously made therefore.
Any distribution of the valuation in the report between land and
improvements applies only under the existing program of utilization.
The separate valuations for land and building mu~t not be used in
conjunction with any other appraisal and are invalid if so used.
The appraiser assumes that there are no hidden or Inapparent
conditions of the property, subsoil, or structures, which would render it
more or less valuable. The appraiser assumes no responsibility for
such conditions, or for engineering, which might be required to
discover such factors.
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APPRAlSAl QUALIFICATIONS OF WILLLAJ\1 H. CUSHMAN
Certified Federal General Appraiser License
#4001638 (Minnesota)
Certified General Appraiser License # 752 (Wisconsin)
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Education:
Graduated from the University ofMiilllesota in 1956 with
a bache10T of Science Degree in Forestry.
Experience:
United States Army, 1956-1958
Real estate sales, 1958-1961, Overman and Company,
Duluth, Miilllesota
Staff appraiser for Bureau of Sport Fisheries and
Wildlife, United States Department of Interior, from
May of 1961 through November of 1966.
Chief of the appraisal section, Bureau of Sport
Fisheries and Wildlife, Midwest Region, from November
1966 through June of 1969.
Private practice since June of 1969
Appraisals have been made for numerous private clients and
the following agencies:
The Bureau of Sport Fisheries and Wildlife
The Bureau of Outdoor Recreation
The National Park Service
Conservation Departments for the states of:
Iowa Miilllesota Ohio North Dakota
Indiana Missouri South Dakota
Illinois Nebraska Wisconsin Michigan
Northern States Power Company
Housing and Redevelopment Authority, City of St. Paul
United States Department of Justice
Bureau of Indian Affairs
Specific types of appraisal other than residential:
All types of industrial, commercial and residential properties.
Rura11ands to be acquired for park and recreation
Indian Treaty Lands - Michigan, North Dakota, South
Dakota, Montana (historical in nature)
Miilllesota and Wisconsin abandoned railroad lights-of- way
Membership:
Appraisal Institute (MAl. # 5392)
President, Miilllesota Chapter 35, American Institute of
Real Estate Appraiser, 1984.
General:
Qualified to testify and have testified in courts as
expert real estate appraiser.
Appointed Commissioner, Ramsey County, Minnesota
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To:
From:
Prepared by:
John Thein, Superintendent of Schools
Roseville Fiscal Planning Advisory committee
Scott Allen, Garin Bogenholm, co-chairs
Background:
Faced with an existing budget deficit and the current declining enrollment
trends, Superintendent Thein convened a community based task force to examine
the district's financial situation with the task of preparing three, five, and
ten year recommendations for the districts financial future. The assembled task
force consisted of parents, teachers, administrators, paraprofessionals, school
board members, community members, and elected officials. (See Appendix A)
Purpose:
The Fiscal Planning Advisory Committee was convened in order to review the
current fiscal status of the school district1 develop fiscal projections for the
district, examine revenue options available to the district, review tax changes
due to legislative action and report the tax implication of their
recommendations. The Fiscal Planning Advisory Committee considered the
Roseville School's purpose, vision, values, and goals as the guiding principles
used when making their recommendations.
Process:
The Fiscal Planning Advisory Committee met for the first time on November 29,
2001. Superintendent Thein informed the committee of the financial history of
the Roseville School district. His presentation included: defining of state
and local financial terminology, the balance history of the general fund, a
history of students served, an expenditure history, a revenue history, and a
summary of recent budget reductions.
In an attempt to quantify and qualify the expenditures of district, the Fiscal
Planning Advisory Committee deemed it prudent to compare Roseville Area Schools
with other Metropolitan School districts. Using the data available from the
Division of Children, Families and Learning, the Fiscal Planning Advisory
Committee compared the 35 suburban school districts in the are "as of
referendum, total revenue, unrestricted revenue, special education revenue,
restricted revenue, and student enrollment. (See Appendix B)
The Fiscal Planning Advisory Committee also looked at expense profiles in the
areas of: transportation, operations and maintenance, pupil support,
instructional support, special education, regular and vocational training,
teacher salary, training and experience and school administration. (See
Appendix C)
Finally, the Fiscal Planning Advisory Committee examined student achievement as
evidenced by 3rd, 5th, and 8th grade Minnesota Basic and Comprehensive test
scores. (See Appendix D)
The conclusions of the Fiscal Planning Advisory Committee were that while no
statistically significant conclusions could be made based on the data studied,
it was obvious that Roseville was operating within a reasonable standard and has
demonstrated an appropriate stewardship of the financial resources with which it
has been entrusted.
Having thus reached a level of satisfaction with the district's recent and
current financial commitments, the Fiscal Planning Advisory Committee deemed it
necessary to turn its focus away from further budget cuts and began to examine
potential means of increasing the revenue available to the district.
After a preliminary review of Minnesota Educational tax law and the processes
and formulas used for generating funding within the general operating budget, it
became apparent to the Fiscal Planning Advisory committee that the financial
stability and future fiscal security of the district would require either a)an
increase in State General Education Formula Funding, or b) an increase in local
levy funding. Seeing as how the Minnesota State Legislature has placed a freeze
on the State General Funding Formula for the next biennium, the Fiscal Planning
Advisory Committee turned its focus on the local levy.
In an attempt to ascertain the status of future student populations and to
determine the feasibility of increasing revenue without looking at increased
funding options I the Fiscal Planning Advisory Committee requested a summary of
the findings of the Demographics Committee. Based on the Demographics
Committee's (See Appendix E) report on a continuing trend toward declining
student enrollment, the Fiscal Planning Advisory Committee determined the need
to look at identifying additional revenue options in order to maintain the
current level of programming and service.
In order to stay away from the financial "feast or famine" trap that many
districts have found themselves in, and in order to avoid the customary threats
and scare tactics that many districts have used, the Fiscal Planning Advisory
Committee made the intentionally cognizant decision to determine the district/s
financial needs based on a value based funding approach. The Fiscal Planning
Advisory committee generated a list of programs, services, and values that are
essential to the Roseville Area School community. See (Appendix F)
When the cumulative beliefs and values generated by the Fiscal Planning Advisory
Committee were juxtaposed to our Districts MAST (Money, Achievement I
Satisfaction, Technology) goals it became obvious that to maintain the level of
student achievement and community satisfaction that the Roseville community has
come to expect from Roseville School District, increased revenue was necessary.
District Assistant Director for Finance and Budgeting, financial expert, Barb
Anderson, presented several different scenarios based on enrollment projections
and referendum dollars. It was determined by the Fiscal Planning Advisory
Committee that the scenario that made the most financial sense was the scenario
which would maximize our levy capacity by going to the public and requesting an
additional levy of $222 per weighted pupil unit. The additional levy will
increase the general fund by almost $1.8 million annually. At this point the
Fiscal Planning Advisory Committee requested a summary of the tax implications
that their proposal would have on the Roseville community.
At the April 4th committee meeting, John Maas of Springsted Inc., presented the
proposed tax implications that the increased levy would have on the Roseville
homeowners. Mr. Maas presented the data that demonstrated a minimal tax
increase. (See Appendix G) He presented the tax implications for $100,000,
$160,000, $200,000 and $500/000 houses. Mr. Maas also discussed the current
operating referendum that Roseville currently has in place and discussed its
termination date.
After the Springsted presentation, the Fiscal Planning Advisory Committee
discussed the extent and timing implications of proposed referenda. On April
4th, it was the unanimous suggestion of the Fiscal Planning Advisory Committee
to run a 5-year referendum for an increased $222 per weighted pupil unit.
Recommendations:
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The Fiscal Planning Advisory Committee came to the conclusion that six
recommendations would be made to Superintendent Thein and the Roseville School
Board.
1. The Fiscal Planning Advisory Committee recommends that the district
administration continue to work toward increasing effectiveness and fiscal
efficiency by continuing to examine creative alternatives.
2. The Fiscal Planning Advisory Committee recommends that the school board
continue to look for ways for Roseville Area Schools to provide the exemplary
service that the Roseville community has come to expect.
3. The Fiscal Planning Advisory Committee recommends that Superintendent Thein
recommend to the Roseville School Board the running of a 5 year increased
operating levy that will run concurrent with the existing levy and will retire
with the existing levy in 2008.
4. The Fiscal Planning Advisory Committee recommends that Superintendent Thein
reconvenes a fiscal planning task force no later than 2005 to address the
retiring levies. It is also a recommendation that Superintendent Thein convenes
aforementioned fiscal planning committee any time changes in Minnesota Tax Law
would permit an increase in Roseville's levy potential.
5. The Fiscal Planning Advisory Committee recommends that Superintendent Thein
and the Roseville School Board consider the current political climate when
determining the correct course of action regarding a mail in, Primary Election,
or General Election vote. The Fiscal Planning Advisory Committee was not able
to reach consensus or determine a specific recommendation as to which of the
three options allowed for the greatest. possibility of passing the recommended
levy. Therefore the Fiscal Planning Advisory Committee recommends that more
research is done to establish the most preferable time schedule for the proposed
levy.
6. The final and most important recommendation from the Fiscal Planning
Advisory Committee is to create a vehicle to fully educate the public as to: the
financial cuts that have already been made, the continuing financial needs of
the district, the services that Roseville school children and the community
currently receive, the tax implications of a successful levy vote I and the
possible consequences of a failed levy vote. The Fiscal Planning Advisory
Committee recommended that "scare tactics" and "feast or famine" methodology be
avoided at all costs.
Appendix F- Valued District programs, services and values
*Rigorous curricular options - maintain options (honors physics, world languages,
music options) regardless of class sizes
*Extra-curricular opportunities for all kids- maintain after school programs
without exorbitant fees
* Improve options for all kids(G.T., E.S.L.) - AP classes, honors classes,
increased enrichment opportunities in elementary schools
*Small class size- money, staffing, class sizes
*Employ quality teachers and staff- increase counselors, provide an advisory
period, facilitate teacher/student relationships. Retain our ability to hire
~the best", not just those at the bottom of the pay and experience scale.
Increase staff development. Increase participation in programs that recognize
"excellence" in teaching(National Board Certification). Increase teacher
autonomy in curriculum development. Increase teacher decision making processes
within each school.
*Keeping diversity in our staff - Diversity: celebrate it, go out and find it,
pay for it.
*Roseville Area Schools offers its students a thorough and broad education
through grade twelve. This means students completing the system will have the
training they need to succeed to their highest potential in college or in the
workplace, and that they will be informed citizens.
* RAS offers its faculty and staff secure and well-compensated careers.
Further, RAS encourages them with professional support and training.
* RAS provides a secure, comfortable and appropriately equipped environment in
which teaching and learning can take place, as well as safe and convenient
transport between school and home for students.
* An educational community that nurtures the gifts and talents of each student.
* A system that draws from and gives back to the surrounding community.
*The expectation that we will meet high expectations.
* Teaching a strong general education. Solid on the basics of reading, writing
and math.
* Challenge each child to succeed beyond normal expectations.
* Academic rigor and achievement
* Safety
* Parental involvement
*Intramural sports
* Accountability for use of resources
* Clean appropriate facilities that support learning and community gathering.
* Team teaching
* The benefits of the smallest class size that is reasonable and comparable to
districts with similar values and achievement goals.
* Experienced enthusiastic teachers who are recognized economically as well as
emotionally.
* Informed engaged voters who feel Roseville Schools are an "excellent valueff.
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6516860871
04/19/02 09:36A P.001
Willie J. Price
3471 Siems Coun
Ardcn Hills, Minnesota 55112
651.636.0869
City of Arden Hills
Clo City Administrator
VTA FACSIMILE (",3'(- S/3)
Dear City of Arden Hills:
I would Iikc to take this opportunity to express my gratitude to the public works
depanment for thc outstanding job they do of maintaining our cities streets and in
partiClJlar - Siems Coun. Through the snow and ice of winter, Siems coun was always
drivable and when the weather warmed, the pot holes at Siems Coun and Lake Johanna
Blvd. were immediately and constantly maintained.
Again, I say thanks to the public works department for their professionalism and
diligence.
Sincerely,
b.J~
Willie 1. Price
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April 23, 2002
Chuck Fullmer
Presbyterian Homes Foundation
3220 Lake Johanna Boulevard
Arden Hills, MN 55112
Dear Chuck,
The following highlights a potential timeline for city review of the development concept
for the "triangle" property:
Action Date Time
Concept Planned Unit Development Review June 5, 2002 7:30 pm
- Plannina Commission
Concept Planned Unit Development Review June 17, 2002 4:45 pm
- City Council
Nelclhborhood Meetina June 26 or 27 7:30 om
Rezoning and Comprehensive Plan
Amendment; Master Plan PUD; Preliminary July 10, 2002 7:30 pm
Plat - Plannina Commission
Rezoning and Comprehensive Plan
Amendment; Master Plan PUD; Preliminary July 29, 2002 7:00 pm
Plat - Cilv Council
Final Plan PUD; Final Plat - Planning August 7, 2002 7:30 pm
Commission
Final Plan PUD; Final Plat - Citv Council Auaust26,2002 7:00 Dm
Please feel free to contact me if you should have any questions. Thank you for your
time and consideration.
Sincerely,
~~
Aaron Parrish
City Planner
aa ron. Da rris h@.ci.arden-hills.mn.us
CC: Joe Lynch, City Administrator
Terry Post, City Accountant
City of Arden Hills . 1245 West Highway 96 . Arden HilIs~ MN . 55112~5794
Phone 651.634.5120 . Fax 651.634.5137 . www.cLarden-hills.mn.us
,?arks 'f!}
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Ramst'Y County~
1621 Beechwood Ave.
St. Paul, MN 55116
651-698-4543
Fax - 651-698-8761
www.friendsollheparks.org
President
Theresa Benda
Vice President
Jeanne Weigum
Treasurer
James R. Bricher
Directors
Perry Bolin
Jeffrey Croonquist
Thomas T. Dwight
Neil Franey
William Frank
Esther Kellogg
Marilyn Lundberg
Robert Nethercut
Mark M. Nolan
Larry Peterson
Michael Prichard
Scott Ramsay
. Pierre Regnier
Marsha Soucheray
Jenilyn Thompson
Richard Wedell
Director Emerirus
David Lilly
Truman W. Porter
Ex Officio
Bob Bierscheid
Dan Collins
Marc Goess
Greg Mack
Terry Noonan
Bob Sandquist
Executive Director
and Secretary
Peggy Lynch
Mississippi River
Bluffs Project Manager
Cindy Schwie
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April 23, 2002
Tom Moore, Director
Parks and Recreation
1245 W. Highway 96
Arden Hills, MN 55112
Dear Tom,
The City of Arden Hills received trees listed below through the Friends of the Parks tree
program:
10 White Pine - Donated by Gregg Larson, 3377 N. Snelling Ave. Arden Hills
I River Birch for Sampson Park - Donated by Lois Rem, 1670 Glenview Ct., AH.
2 Magnolia - Donated by Dennis Probst, 3395 Lake Johanna Blvd.
1 Prairifrre Crab tree.
2 Magnolia - Donated by Bev Aplikowski, 1443 Bussard Court, AH
I Prairifrre Crab tree.
I Magnolia - Donated by David Grant, 1679 Chatham Ave.
1 White Pine.
1 Red Oak - RomaMiller, 1720 Larpenteur Ave. W., 55113 (Map needed showing location)
I Northwood Maple for Lindey's Park- Elizabeth Brandt, 4875 Pilot Knob Road, Eagan, 55122
I Prairifire Crab
I Northwood Maple - Dawn Olson, 1140 Pleasant Circle, Arden Hills (Map needed),
I Red Oak for Crepeau Park - Carole Andersen, 2218 Lincoln St. NE, Mpls, 55418 (Map)
1 Red Oak for Hazelnut Park - Bonnie Grzeskowiak, 33 S. Deep Lake Rd., North Oaks,
55127 - (Map needed)
For a total of 25 trees:
5 Magnolia
2 Northwood Maple
3 Prairifire Crab
11 White Pine
3 Red Oak
1 River Birch
Trees will be delivered to Ramsey County Parks garages on Friday, May 3. I am asking for
am delivery. If you wish to pickup your trees on Friday, May 3, please call Tim at 651-748-
2500 to be sure they have been delivered. If you do not pickup your trees on May 3, please
pick them up on Monday, May 6. Tim will be there from 7:30 am to 3:30 pm. If you have
any questions, please call me at 651-698-4543.
Please send me a map (can be hand drawn - 3 needed underlined above) showing the location
of the trees after they have been planted, Thank you for participating with the Friends in our
tree program.
Sincerely,
/C/ tJ
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MAINTENANCE
WORKERS
e., ',' . _ ....,..", '.'--, _;_,:~",~ . _.......'., "
City of SllOrell~ is hiring sever-
al temporary 'Maintenance posi-
tions' to'jyOrk ,in the street. parks
and utility divisioru; of aur Parks
ahd PUblic. Works 0 ilrtments,
DutiEisiridooe aS$isf~ stfeei
maiilfliIjani:e/rep{iir, traffic signs:
, '~igtounas ~!l, inaU;I-
, : n c facilitj~s; 'Mr.!<
S .:ball fields; Water:&
~,~er,Ii',lSm": 'ntenance/repairs,.'
......", ,."'~i(!t
~ydraDl~.. ' , gElneraHlabor.'
!\lldJty,JQ;:llfl!inove :50,' ':
~~~egrStl; ,;.
;;q_.'f~~e. alJle"to'itak'e,
litectlot:Ulrid Be at work on time.
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.www..5hore\liew.mn.us.
beadline:APr~ 80, 2002. EEO
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iV0v'l.
i,,(~C-
Weekly News
Aprir23, 2002 Page 7
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Mi nnetonka::DfflclajSf~tir' ';'~",
g!~Ubd'f'~: n~~~!l!f!~it, .~';,
~!~;;::unt ~~:r=~~:~~:f:\J~r. ~i~:of~~~~~~nf~;'
fuftq€dWith mhhey'fibni !lie'" "We're a:~ ,li>te, but bet- ,
CciinirittlliffIfivestDient'FUljd." ter late than ~$~d:^'"
The facility was in the The citywOiire\i hf~(i. '
planning stages for 'five years,' ship with -H~niiepiri 'County
said Mayor Karen Ande~n. on'th'e pnije<j!'''rh'e i::~',
Howevei,''She noted that the willha~ l{)'Plit!di,g~ii'
timing of the project resulted the sitl!,' irlid 'jin8l'fidi fdi; a
in a less' expensivebJillding co~~~~~~r~:)'\:h:_" ,;:
Mfnnet()nl<a officia.l~ .br6ke
grou~d . fqt' a neliV 'op~rati(ms
and maintenance facility On
April 17.
The facility will have a
price tag of $5 mil!i6ri, consiel-
erably.less than the $7 ",!I1i?!l
funded for two years by -the'
Metropdlitlli1l1l6~il. Senior
Co . ,SeIViIlei> will pr...
vi lhe' - ;'.^!,;-; .
!'~];f)'a-'route~is e lfhiria ,';a
riderCll'n tlikeDiaI-A-Rideto a
[transitj hub,>> said Streelar,