HomeMy WebLinkAboutCCP 05-20-2002
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DRAFT
AGENDA
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORKSESSION
MONDAY, MAY 20, 2002, 4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
4:45 P.M.
4:45 P.M.
7:00 P.M.
7:30 P.M.
1.
Call to Order
2.
Staff Discussion Items
a. Community Dcvclopmcnt
1) Cable TV Services
2) Vaughn's (Ardcn View) Tower
3) Teclmology Master Plan
b. Finance Dcpartment
1) 2003 Budget
2) Preliminary 2003 - 2007 CIP
c. Operations & Maintenance Dcpartment
1) 5-YearPMP
2) Maintenance Facility Task Forcc - Discussion
d. Parks & Recreation Department
1) CIP
e. Administration Department
1) Pcrsonnel Policy DRAFT
3.
Council Comments
4.
Adjourn
The above timcs may vary depending upon lcngth of issue discussion.
HP Laser Jet
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tlllrP LASERJET 3200
MAY-17-2002 4:02PM
Fax Call Report
Job Date Time Type Identification Duration Pages Resu It
328 51l7/2002 3:57:06PM Send 9.7634219511 0:49 1 OK
329 5/17/2002 3:58:00PM Send 9.6516286833 0.47 1 OK
330 5117 12002 3.58:53PM Send 9.7637060891 0: 34 OK
331 5/17/2002 3 59 33PI1 Send 9.6516333846 0.55 1 OK
332 5/17/2002 4:00:33PM Send 9.6512282191 055 1 OK
333 5/17/2002 4 01.33P~1 Se"d 9.6512279371 034 1 OK
334 5/17/2002 4.0213PM Send 9.6514821262 0:34 1 OK
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~HILLS
AGENDA
CITY OF ARDEN mtLS, MINNESOTA
CITY COUNCIL WORKSESSION
MONDAY, MAY20, 2002, 4:45 P.M.
CITY HALL COUNCIL CBAMBERS,1245 WEST lHGBWAY 96
4:45 P.M.
4:45 P.M.
5:15 P.M.
8:00P.M.
1.
Call to Order
1-694 Aestlletie Design Guidelines
(RtWiew/comments at Council's discretion)
School District #621
, 'Repre$eD.tative'McColl\llIl- GSA
2.
Staff Discussion Items
A. Commuity Development ~
1) Discussion: IndyldeWicz Remnant Pa:roeIUses ~
(Broker-Rob Davidson)
B. Finance Departmellt ,
1) Preliminary 2003 - 2007 CIP
2) Levy Parameter Di$CUSsion
3) Recreation Fund Long-tennF.unding Discussion
C. Operations & Maintenance Departdleat
I) Maintenance Facility Task Force - Discussion
D. Parks & R.ecreation Departmeut
E. Administration Departmftlt
. 1) Council Chamber Signage ., ' ,
2) Personnel Policy - Implementation/Staff COmments ~
3.
Couneil ComDteaU'
4.
Adjourn
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HP LASERJET 3200
i n v e n t
MAY.9.2002 1142AM
Fax Call Report
Job Date Time Type Identifi cati on Duration Pages Result
136 5/ 9/2002 1I:09:21AM Send 9.7634219511 1:18 2 OK
137 5/ 9/2002 11: 10 : 44AM Send 9.6516286833 1: 08 2 OK
138 5/ 9/2002 11: 11 :58AM Send 9.7637060891 1: 03 2 OK
139 5/ 9/2002 11 : 13 : 06AM Send 9.6516333846 2:07 2 OK
140 5/ 9/2002 1I:15:18AM Send 9.6512282191 0:00 0 Busy
14J 5/ 9/2002 1I:16:47AM Send 9.6512282191 0.00 0 Busy
145 5/ 9/2002 11 :23 :46AM Send 9.6512282191 000 0 Busy
146 5/ 9/2002 1129: 15AM Send 9.6512282191 0:00 0 Busy
147 5/ 9/2002 11 :34 :42AM Send 9.6512282191 0:00 0 Busy
148 5/ 9/2002 11 : 40 : llAM Send 9.6512282191 0:00 0 Busy
149 5/ 9/2002 11 :40 :39AM Send 9.6512279371 0:47 2 OK
150 5/ 9/2002 11 :41 :31AM Send 9.6514821262 0:46 2 OK
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~~HILLS
DRAFT
MEETING MINUTES
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORKSESSION
MONDAY, MARCH 18,2002,4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDER
Mayor Probst callcd thc mecting to order at 5:34 p.m. Councilmembers prcscnt were
Beverly Aplikowski, Grcgg Larson, and Lois Rem.
Staff present included City Administrator, Joe Lynch; Recrcation Supervisor, Michcllc
Olson; City Planner, Aaron Parrish; City Treasurer, Terry Post; and Recording Secrctary,
Jackie Gritz.
The following PTRC mcmbers were prescnt: Robcrta Thompson, Jirn Crassweller,
Cindy Garretson, and Rich Straumann.
Thc ncw Dcputy Clerk, Cynthia Young, was introduced by Joe Lynch.
STAFF DISCUSSION ITEMS
Administration
Day In the Park Funding ~ Aplikowski summarized the latcst mecting of the City
Events Task Force last wcek regarding the Day In the Park. She indicatcd thcir group is
asking the city to dedicatc roughly $30,000 for the day. This year's Day In thc Park will
start with a parade at 1 :00 p.m. and end with fireworks at 10:00 p.m. She indicated if
Council did not want to designatc money toward this year's event, we can go to the
community and ask for money. Post noted last ycar we raiscd $33,000 from community
sponsors. Mayor Probst indicated his confidencc the money needed for this day can be
raised by donations and thc Council would be willing to fill in where money is short.
Lynch reminded all that wc currcntly have an operating surplus of$200,000 that still has
not be been designated for cxpcnditure. Olson noted thc importance of the City Events
Task Force to move quickly with plans for this year's Day In the Park.
Aplikowski also notcd Council would need to dedicatc money toward paying for staff
tirne. She indicated wc probably don't nccd as many staff as last ycar but if they walltcd
staff to work, they should be paid.
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ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
MARCH 18,2002
DRAFT
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Mayor Probst again rcaffirmed his confidence the money could be raised and what wasn't
raised would bc funded by the City.
Communitv Development
Planning/Zoning - TCAAP Developer Discussion - Probst recapped which devclopers
to date have made a prcscntation to Council for TCAAP rcdcvclopment. He also
indicated he has rcceived calls from W cis Builders and Ryan Companics but both
companies havc since changed their rninds.
Council agreed their next rcgular scssion on April 8, 2002, would be the last time
companies can prcsent their redevelopment plans to Council for possible partnering.
Council agreed they would make a decision by the end of April as to which developer
thcy would partncr with for TCAAP redevelopmcnt with the undcrstanding with the
dcvclopcr that thcy would not have sole right to dcvclop every acre of land. Hc indicated
if a developer was chosen and turned out to not meet thc nceds ofthc City, a diffcrcnt
developer can be sought.
Lynch reminded Council ofthc list they devclopcd of the preferred outcomes of the
TCAAP property and wondered if thcy would want to review this list again and confirm
these were truly the desircd outcomes. Council could then use this list when choosing a
dcveloper. Lynch will distribute this list to Council for their rcview.
Parrish will ask potential developers for past cxamplcs ofredcvelopmcnt projects and
also contact communities who have had public hcarings on developrnental projccts.
Rem voiced her concern that the TCAAP propcrty would truly be released. Probst
indicated his confidence is so strong bccause similar propertics are being released arOlmd
the country alrcady which is setting the preccdent. He also has confidence in the
dcvclopers becausc two developers have already put real money on the tablc.
Parrish noted he bclicved some type of a public hcaring where the residents could provide
some kind of input was a good idea. He indicated whcn Apache was remodclcd the
residents were brought together for thcir input and we could do something similar.
Parrish was requested to contact other citics that have been in similar situations and.
Operations & Maintenance Department
Comp Parks, Trails, & Open Space Plan and CIP Recommendation - Gregg
Ingraham of IngrahaIll and Associatcs highlighted the currcnt version of the Park Comp
Plan and indicated thc PTRC is asking for input from the Council for final approval and
direction.
The Park Comp Plan listed a $6.5 million figurc for fix up, fit up, and cxpansion of parks
and trail. Mayor Probst asked the committee how that figured was arrivcd. Crasswellcr
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ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
MARCH 18,2002
DRAfT
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indicated that figure is based on the recommendations listcd in the plan. Olson indicated
there was not a prioritized list bccausc the group did not want to focus solely on thc
dollar amount. Probst asked what percentagc of the moncy was for trails north and south
of 96. Ingraham indicated is very close to a 50/50 split.
Post noted the City has a very "rock solid" commitment from CSM Corporation and the
committee should be aware of possible funding from their corporation.
Mayor requestcd a 5 year plan be developed which lists thc items the group thought were
priorities. Crassweller asked for some type of funding paraIlleters thcy could use when
developing this 5-ycar plan. Probst said he bclieves he cannot give dollar figurcs until
the new Public Works Facility funding has bcen settled.
COUNCIL COMMENTS
No comments were made.
ADJOURN
Mayor Probst moved and all Councilmcmbcrs agreed to adjourn the meeting at 8:13 p.m.
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~HILLS
Q,rc,;> 1'1.
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MEETING MINUTES
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MONDAY, APRIL 8, 2002, 7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY
Mayor Probst called thc specialmceting to order at 5:55 p.m. in the Council Chambcrs of City
Hall. Prcscnt: City Council Members Lois Rcm, Bcvcrly Aplikowski, Grcgg Larson, and David
Grant. Also prcsent: City Administrator Joe Lynch, City Accountant Tcrry Post, and City Plailller
Aaron Parrish.
The Mayor opened the meeting by welcoming representatives from OPUS Corporation, and
invited thcm to come forward with their prescntation for the TCAAP property.
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Tim Murnane
OPUS Corporation
Mr. Murnanc introduced himself, and outlined the prescntation. He highlighted, for the City
Council, the two projects that they felt most closcly rcscmbled thc TCAAP Propcrty
Developmcnt and Redevelopmcnt. The projects wcrc thc Arbor Lakes Project in Maple Grove,
Miilllesota, and thc Wild Meadows project in Medina, Miilllesota.
David Newman
President-Restoration Development
Mr. Newman introduccd himself, and indicated that his company was a residcntial dcvclopcr
who works with Lundgren Brothers, of which single-family homc dcvelopment is their main
product. Hc noted thcy are also associatcd with Bancor, who primarily develops land for
residential usc.
Mark Anderson
Lundgren Brothers
Mr. Andcrson introduccd himself, and indicated that Lundgren Brothcrs is a locally foundcd and
locally based cornpany. He said their main products are detached townhomes, rowhouses, and
life-cycle housing.
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Steve Applebaum
Mr. Applebaum introduced himsclf, and said although hc was not a partncr or cmployee of
Restoration Developrnent, he does work in conjunction with them regarding the protection of
sites and preservation of ccology in an environment related to land us or reusc. Mr. Applebaum
referenced the Fort Sheridan Stormwater Management and Landscape Revitalization Plan as a
dcmonstration of a project he had workcd on.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
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Jerry Paquin
VKO Enterprises
Mr. Paquin indicatcd that thcrc emphasis was the Icgal side of the rcstoration/development team.
Rockenstein
Fagre and Benson
Mr. Rockenstein indicated he was a formcr Minncapolis City Council Mcmbcr, and was familiar
with comprehensivc planning and zoning; is the attorney for Restoration and Developmcnt. He
notcd his firm's primary arca of expertise is in assistance with comprehensivc planning and
zoning, enviromnental review process, and cnvironmcntal pcrmitting proccss.
Mr. Murnane closed commenting that this collection of partners is prepared to step forward and
work with the City of Arden Hills rcgarding the acquisition and development ofTCAAP.
Mayor Probst requcstcd comments on how or what role "big-box" development would have in
TCAAP.
Mr. Murnane respondcd that there were many alternatives to major retail development.
Mayor Probst inquired what will be the trigger mechanism for initiating development on a
. property; would it be retail, commercial or residcntial.
Mr. Murnane responded retail would have to be a part of the cnginc that drovc dcvclopmcnt ticd
directly to rcsidential.
Mr. Newman responded that open space and park development need to be woven into the initial
the devclopment so that people had an opportunity to recreatc and enjoy open spacc.
Mayor Probst inquircd about the residential development and indicated it appearcd to be high-
cnd housing, and requested information on how the group planned to address life-cycle housing
nceds within the City.
Mr. Murnane indicated that the partners that had been chosen can provide many different types of
residential development and they would work with the City to meet those needs and the desires
of the Mctropolitan Council.
Council Member Aplikowski refcrred back to the altcrnativc storm watcr managcmcnt plan that
Mr. Applebaum talked about, and inquired how this would function in a retail area.
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Mr. Applebaum responded that the storm water is dealt with mainly through infiltration, but
whcre they are unable to obtain thc ncccssary volumes, areas drained to rcplacc and thc watcr
would drain off. 50-60% less run-off occurs because ofthis infiltration.
Grant askcd about the Joliet, Illinois property, and whether or not it was an early transfer process.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
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Mr. Murnane responded that every property they had dealt with had not gone thru an orderly
transfer process; somc points and steps had been skipped; and, some not in the sequential order
as indicated in any transfcr chronology.
Grant also asked for an explanation regarding the narrowmg of roads and the lack of
infrastructure for Stormwatcr system.
Mr. Applebaunl rcsponded that the storm watcr ponding and piping systcm is not neccssarily
applicable evcrywhere. Thcy try to deal with Stormwatcr as a resource and not as a waste
product, and in some locations they havc bccn able to construct curbing that assists in protecting
the road-bed.
Council Member Grant asked if at thc Arbor Lakes project, which projects came first - the large
scale retail format or the smaller retails bchind.
The group responded that this was fairly typical, but at Arbor Lakes, they had previously
dcsigned the smaller scalc rctail as a part of the largc scale format.
City Council Member Larson askcd if large scale retail use is not part of the development of
TCAPP, is OPUS still interested in this project.
Mr. Murnane said they would still look at the TCAAP project, and bring in thcir main
dcvclopment type, which is officc and commercial developmcnt. He also said thcy would not
"kid thcmselves" as to what the City wanted.
Council Member Larson asked, if the developmcnt IS primarily rcsidential, IS succcss still
possible.
Mr. Ncwman rcsponded by saying he believed that redevelopment can be supportcd primmily by
residential developmcnt.
Council Membcr Rcm asked about the time frame and what is rcalistic.
Thc group responded that a Woodbury project required a 24-month delay, but thcy anticipate
preliminary plat approval by August/September 2002, and are paticnt rcgarding this [TCAAP]
project as well.
Council Membcr Larson asked how they would get around a landlord that wants to release thc
property with a clean-up Icvcl only to industrial standards.
The group responded that therc are funds available [at the Congressional level] to assist in
cleaning up a site to a higher standard, and they could look to Senator Dayton for assistance. Mr.
Rockenstcin pointed out that there is a gap in land value; the Amry cannot market thc propcrty as
commcrcial/residential standards, which would ultimately impact the valued that is detcrmincd
for the property.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
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Mayor Probst indicated that they would Iikc to find someone to partner with the City, and use the
dcvcloper's moncy for investigation and planning. Hc inquircd if OPUS was comfortable with
that scenario.
The group respondcd that to the extent thc timcline is defincd, and the money that is requcsted
specific to the developmcnt, they would enter into an exclusivc development contract with thc
City.
The prcsentation by thc group ended, and the mecting procccdcd to thc rcgularly schcduled City
Council scgment.
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thcreof, Mayor Dcnnis Probst called to order the regular
City Council meeting at 7: 18 p.rn.
Prescnt:
Mayor Dennis Probst, Council mcmbcrs Bcvcrly Aplikowski, David
Grant, Gregg Larson, and Lois Rem.
Absent:
Nonc.
Also prcsent were City Administrator, Joe Lynch; City Accountant, Tcrrancc Post; City
Planner, Aaron Parrish; Parks and Recreation Dircctor, Tom Moore; City Attorncy, Jerry
Filla; and Recording Secretary, Kathlccn Altman.
APPROVAL OF MEETING AGENDA
Mr. Lynch statcd there should be an Executive Session at the end of the rcgular meeting to
discuss union negotiations. Councilmcmber Grant stated there should be an additional itcm for
thc Executive Session discussion regarding a performance reviews. These were scheduled as
items 8.a and 8.b, respectively, on the agcnda.
Councilmember Larson added to thc Unfinished Business as item 6.b a continued discussion
regarding thc staff reorganization plan.
MOTION:
Councilmembcr Aplikowski moved and Councilmember Rem seconded a motion
to adopt the agenda, as amcndcd, for thc April 8, 2002, regular City Council
meeting as amended. The motion carried unanimously (5-0).
APPROVAL OF MINUTES
A.
March 25, 2002 Regular City Council Meeting
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
5
Councilmember Rcm requested the following changcs: Heading on page one should read 7:00
p.m.; Page 9, 5th paragraph from the bottom to rcad, "thcy were suppose!:! to be looking at the
Ramsey County site, and whilc it would be nice to consider other options, that was not what
Council had agrccd to". Page 8, 1st paragraph, delete "Councilmembcr Rem stated this had
already been done".
Councilmember Larson requested the following changes: Page 10, first motion, 2nd line, delete
thc words "approval of'.
MOTION:
Councilmember Aplikowski moved and Councilrnember Larson seconded a
motion to approve the March 25, 2002 Rcgular City Council Meeting minutes as
amended. Thc motion carried unanimously (5-0).
CONSENT CALENDAR
A Claims and Payroll.
B. Resolution 02-18 Designating 2002 Polling Locations
Mr. Lynch noted a changc on the resolution adding a third WHEREAS clause to read:
"WHEREAS, Minncsota Statutes 204B.14, Subd. C requires precinct boundaries be established
within 60 days of redistricting". Councilmcmber Aplikowski asked if this meant thcy had to
change their prccinct boundaries bccausc she had told rcsidcnts that this would not bc done. Mr.
Lynch replicd they did not have to change their precinct boundaries because of redistricting.
MOTION:
Councilmernber Grant moved and Councilmember Larson seconded a motion to
approve thc Consent Calendar and authorize execution of all necessary documents
contained thcrcin. The motion carricd unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those prescnt to come fOlWard alld address the Council on any items not
already on the agenda.
No public comments werc madc.
UNFINISHED AND NEW BUSINESS
A. 2001 Operating Snrplus
Mr. Post statcd the preliminary unaudited General Fund No. 101 operating results for thc year
cndcd December 31, 2001; indicate a projected surplus of approximately $190,000.
Mr. Post explained that while an operating surplus could be us cd for any legal purpose, prior
Council actions for the disposition of surpluscs wcre to usc thcm for onc-time cxpcnditurcs, not
for operating needs. For the year ended Dccember 31, 2000, the Council approved a $150,000
transfer to Municipal Land Building's Capital Fund No. 408.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
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Mr. Post reviewed the gcncral fund balances and presented the following options for Council
consideration:
1. Municipal Land & Building Fund No. 408.
2. TCAAP PlaIilling Fund No. 229.
3. Park Fund No. 227.
4. City Hall Facility - Backup Emergency Power Gencrator
5. City Hall Electronic Rccord Retention System
Mr. Post stated these options are not intended to be inclusivc and asked the Council to provide
dirccti on.
Councilrnember Larson asked for an approximate dollar amount for the Record Retention
Systcm. Mr. Post replicd the cxpcnditures would be for software, hardware, and manual input
for scanning the records. He stated he did not have a specific cost analysis, but it could be
$25,000 - $50,000.00 given thc number of records thcy needed to get on the electronic database.
Councilmembcr Larson asked if they wcrc still in thc rcsidcntial inspcction busincss. Mr. Post
replied thcy were.
. Mayor Probst stated he was interested in looking at thc first two alternatives.
Mr. Post statcd Fund No. 229 had approximately a $220,000.00 fund balance at present, and
Fund NoA08 was essentially empty, but would be replenished by 2001 taxes payable in 2002 in
an amount of$183,750.00.
Councilmember Rem stated givcn the sizc ofbalancc, shc requestcd somc money be sct aside for
the Record Rctention System. Shc stated an emergency portable generator was also an issue they
needed to look at. Mr. Post replied a portable gcnerator would cost approximately $32,300.00.
Councilmcmbcr Rem asked if the generator should be on a list of priorities. Mr. Post replied
from an emergency standpoint there were options availablc to rent the generators from other
suppliers. However, thc gencrators could be in short supply if thcre was a largc arca-widc powcr
outage.
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Councilmember Grant askcd how many gcncrators thcy currcntly had. Mr. Moore replied they
currently had two. He stated of the two they had, the large generator could plug into City Hall,
but the small onc could not. He stated currently the emergency plan was that the generators
would run the sewer lift stations and water boostcr station. He indicated they would be able to
bring one of the gcncrators over to City Hall in the event of all emergency for a short period of
time (anything under 3 days), but if the powcr outage lasted longer than three days, they would
need another generator.
ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
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Mayor Probst stated they should still look at the gencrator issue, and hc would support them
getting software for the Record Rctcntion Systcm, but they should wait on the rest of the requcsts
at this time.
MOTION:
Councilmember Aplikowski moved and Councilmember Larson secondcd a
motion to authorize staff to purchase a mobile generator for City Hall use in an
amount not to exceed $35,000.00.
Councilmembcr Grant asked ifthc rcmainder of the balancc would go into Fund No. 408.
Councilmember Larson askcd if they purchased a new gencrator, whcrc would thcy put it. Mr.
Post replied the generator would bc a portable gcncrator, and not a permanent one as was
previously discuss cd. He asked if Councilmcmber Aplikowski's motion also included a trailcr
for thc generator.
Mayor Probst asked if they had a place to storc thc gcncrator. Mr. Moore replied it would be
storcd in the existing maintenance building.
Mr. Post rcplied thc estimatc thcy rcccived also included the trailer. He stated the pricc last was
$32,302.00. Hc stated $35,000.00 would be in thc ballpark to purchasc thc gcnerator and trailer.
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Councilmember Larson askcd if it was morc efficient to purchase the equipment, or should they
share resources with another City considering the generator would be sitting most of the time
unused. Mr. Post replied they could rcnt a generator. Hc stated thcre was a maintenance
component to a generator in that they had to use it on a rcgular basis.
Councilmcmbcr Larson asked if they had checked with other citics to havc acccss to a gcncrator.
Mayor Probst statcd this was an idea worth pursuing.
Mayor Probst stated he agrecd with thc spirit of Aplikowski's motion, but suggested they put all
of the money into Fund No. 408 with the understanding that oncc thcy had considcrcd all of thc
options for the gencrator, the money for the generator would still be available.
Councilmembcr Aplikowski withdrew hcr motion for furthcr information. Councilmember
Larson withdrew his sccond.
Mayor Probst directed staff to research thc possibility of sharing a generator with another City.
Mr. Lynch stated thc City docs belong to a consortium of cities that provides mutual aid in
cmergency situations. However, nobody had a 200w gcncrator, and if thcy did, it was not a
mobilc generator. He also statcd even if they could locate a gencrator, it might not be available
at the time it was needed.
. Councilmembcr Larson expressed concern about not going forward with thc Record Retcntion
System. He stated if thcy did not go forward, it would keep getting pushed on the back burner.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
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Councilrncmber Aplikowski asked what typc of equipmcnt was nccdcd for thc Rccord Rctcntion
System. Mr. Pamsh replied they needed to digitize the plans. He stated it was State law that the
building plans be saved indcfinitcly. He indicated they wcre currcntly off-site and it was difficult
to locatc them when they were necdcd. He stated to digitize the plans would cost approximately
$8,000.00. Hc indicated if they went with a onc-station concept, which could rangc from
$5,000.00 to $10,000.00 and to scan large format documents, they would need a large format
document scanner, which was $7,000.00. He stated if they purchased this equipment, they would
not need to purchase the service of scanning because it could bc donc in housc; thcy would just
need to find someonc to do it. He stated there would be a hierarchy of needs, but digitizing the
plans would be a top priority.
Councilmember Grant stated they needed to ability to use the software and purchasing thc
software without the rcmaindcr of the equipment, was not a good value. He asked how much
was needcd to get this process started. Mr. Pamsh rcplicd they had some of the hardware
already, but a largc format scanncr would be a necessity. On a minimal level, it would bc
approximately $20,000.00, but this would not includc data input.
Mr. Parrish statcd this was something they had been looking at later this summer and it be part of
an overall technology plan for the City.
MOTION:
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Councilmember Larson moved and Councilmember Grand seconded a motion to
approvc moving $130,000.00 of the operating surplus into Fund No. 408, "Land
and Buildings Fund", and Icave the remaining $35,000.00 in thc Gcncral Fund for
purchase of a generator. The motion camed unanimously (5-0).
B. Continued Discussion Regarding Staff Reorganization Plan
Councilmember Larson stated since the time the original organization chart had bcen prepared,
the chart had already changed. Hc requested discussion of this issuc to sec where the Council
was, and if they could not come to a conclusion tonight, then they necdcd to inform staff to move
forward with a proposal that the maj ority of the Council wanted to sec adopted.
Mr. Lynch presented the "Impact of Reorganization on Budgeted Salaries 2001 and 2002", and
"City Reorganization Chart" bench handouts.
Mr. Lynch stated there were still two positions that needed to be fillcd. The other positions had
been filled. He notcd the reason for the minor changes was to bring forward a change to the City
that allowed the City Administrator and staff to function in areas that seemed to make sense in
terms of thc service they werc providing to the general public, and also to bring forth a change
that would have the Icast impact in terms of numbers and dollars.
Councilmember Aplikowski cxpresscd concern about thc dollar amount. Shc statcd she had a
problem that the two positions were not equal in terms of pay and responsibility, and stated the
two new positions should bc morc equal. She expressed frustration that shc was still looking for
the absolute need for a second person at $60,000.00. She was hoping to be able to explore it with
City Administrator bcfore it was brought back to a public meeting. She stated her main conccrn
was that those two positions were not equal in terms of pay. She indicated this was a rnoney
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
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issue. Mr. Lynch replied the cost for thc Director of Administration was an estimated amount,
and it did not mcan they would bring someonc in at that amount. He stated they did not have to
bring somcone in for $60,000.00. He stated they were waiting for a study to compare to what thc
market was with respect to salaries. Hc indicated they could always adjust the salary at some
time to make them more equal.
Councilmembcr Aplikowski stated this was an issue regarding money and job responsibility
between these two positions. Mr. Lynch pointed out that the education, experience and skills for
both of these two positions were thc same.
Councilmember Aplikowski stated the bottom line was that they had 23 people on staff with nine
in thc Operations and Maintenance category. Shc stated alrnost hal f of thcm reported to one
person and the rest reported to another person. She asked how the City functioned now; how
often they met with staff, etc. Mr. Lynch replied currently they met on Tuesdays with Mr.
Moore, Mr. Post, Mr. Scherbel, Mr. Parrish, and occasionally thc Rccrcation Program Supervisor
one-officc support personnel, and the Deputy Clerk. He stated they also had a management
rnecting on thc Tuesday following thc Council work session including himself, Mr. Post, Mr.
Moore, and the Dcputy Clerk.
Councilmcmber Aplikowski askcd if that would continue with the new structure. Mr. Lynch
replied he would continue to meet with thc Dircctors on thc Tuesdays after the Work session and
he did not see any change to the meetings they had after the Council Meetings. He stated this
was a good time for each person to discuss general City issues among other members of the staff
instead of just dealing with their own departmcnt. Hc statcd thc biggcst changc would bc in thc
functional arca.
Councilmember Grant indicated neither of the two organization charts focused on
Councilmember Aplikowski's conccrns. He stated he was fine with a Director of Maintenance
and Operations; however, on the Dircctors of Administration sidc as a goal to reducc thc number
of staff that reported to the City Administrator, he was not sure he supported that. He stated he
undcrstood the City Administrator wanted to have people in place when TCAAP was ready, but
he indicated this could takc possibly two ycars, so thc hiring of a pcrson for that position was
premature. He indicated this was one of his initial concerns, and that was why he did not votc in
favor of it when it was originally presented last year. He stated he would support the creation of
that position if TCAAP was going to bc a reality in the ncar future, and while he would like to
see that, realistically that was not going to happen anytimc soon.
Mayor Probst stated on one level he thought there seemed to bc a lumping togethcr thc
communications and supervision needs, and they were different. He stated that given the size of
the staff, it did not seem to him to be rcasonable to have 8 director reports out of 22 people, and
because of TCAAP this was exactly the reason they needed to proceed on this. He stated in the
course of the last scven working days, hc had spent 12 hours in meetings on TCAAP. He stated
this would requirc a lot of time in the near futurc, and he expected that at some of the high level
mcetings, the City Administrator would be the City representativc. He indicatcd this made sense
to him at this time. He noted thcy werc on the verge of a lot of things starting to happen, and
unless Council was going to havc someone else take a lead TOlc, there was going to be a hugc
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
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time commitment for thc City Adrninistrator. He stated hc strongly believed it made sense to go
down this path at this time and hc would continue to support this.
Councilmember Rem stated shc had spoken with the City Administrator last wcck, and from her
perspective, shc did not see why the Director of Adrninistration was needed at this time. Shc
indicated she was not convinced that they nccdcd that position. She stated she would support the
position of Director of Maintenancc and Operations. Shc statcd that they had discussed about
getting consultants doing somc of the TCAAP work, and while it would takc somc organization,
it was not expccted that staff would take all of the responsibility. She stated she did not see there
was a need to hire somcone.
Councilmembcr Larson stated he was in favor of going forward with the Plan. Hc indicated it
was his belief that TCAAP was taking off and the planning work was bcginning. He stated this
planning would involvc a whole range of activities. He pointed out that Guidant was also
coming up. He stated there was a wholc range of things the City had put on the back burncr
because they did not have the capabilities and expertise. He statcd thc largc part of the Director
of Administration position was working on TCAAP and economic development and not just
administrative supervision. He statcd there were all kinds of things that staff could not do
because they did not have sufficient people. Hc statcd somconc was going to devotc a lot of time
to TCAAP at somc point in the future. He indicatcd this made scnse to bring on an additional
person at this time.
Councilmcmber Aplikowski stated shc might agrce to hirc a Director of Administration if shc
believed more wholly that TCAAP was going to happen in the next 6 ~ 10 months, but she did
not have that feeling, and again she stated they hired the Administrator to run the City and she
would rather sce him do that. Shc statcd she would bc much happicr if thc City Administrator
stayed as is, and they hired a specialist when they necded one. Shc statcd shc was not convinced
they needed somcone at this time. She stated she wanted the City Administrator to run the City.
Mayor Probst indicated he understood Councilmcmber Aplikowski's view, and he too wanted
the City Administrator to run the City and he believed Mr. Lynch was doing a very good job of
doing that. However, he indicated, after having participated in all of the meetings in the last two
wccks, he was convinced they werc on the brink of making TCAAP happcn. He stated there
would be huge implications with this in terms of contracts and monitoring everything. He stated
thc City's senior executivc should be the person to take care of this. He indicated he did not
want a "hired gun" to represent thc City's interest. He belicvcd thc City Administrator should be
the represcntativc for the City. He indicated the City Administrator would be directly responsible
to the Council. He stated it was not possible that the Council members cover everything.
Mayor Probst statcd there were mechanisms in place now that might move things along very
quickly. Hc stated therc would be countless hours involved in planning meetings and attending
meetings. Hc stated the rest of Arden Hills would not be abandoncdjust to move TCAAP along,
but his personal experiencc was that this was going to take an incredible amount of time, and
reducing the City Administrator's supervisory responsibilities would allow him to dedicate more
timc to the issues coming up.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
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Councilmcmber Aplikowski stated she did understand how much time this was going to take.
She asked, however, if they should hire someone who was just rcsponsiblc for TCAAP. She
suggested they not make any decision tonight and to put this issue on the next City Council's
agenda to give her thc opportunity to have her discussion with the City Administrator.
Councilmembcr Grant stated, relative to TCAAP, they did not know if this was going to bc a
"long tunnel" or a "short tunnel" at this point. Hc stated they did not know if this was the right
time to hirc someone.
Councilmcmber Aplikowski stated if she could be assured that there was a rnore equitable
division of rcsponsibility and compensation she might change hcr mind.
ADMINISTRATOR COMMENTS
Mr. Lynch statcd they were investigating the cost of blinds for the City Hall. He statcd whcn that
was put togethcr; hc would bring it back to the City Council for revicw.
Mr. Lynch statcd Nestle Purina Pet Carc had sent the City a letter indicating they were closing
thcir Arden Hills facility, effective July, 2002. This dccision will affect all 24 employecs at the
facility.
. COUNCIL COMMENTS
.
Councilmcmber Grant stated the Maintcnance Facility Task Force had met and they had a pretty
good idea of the facility size and what thcy would bc willing to sharc with thc County. He stated
the future focus would be looking at financing options and a dcsign/build sccnario and how the
City could take part in that. He stated as he received more information he would prcsent it to
Council.
Councilmember Larson asked if they were going to do anything with the signagc prior to thc
Open House. He suggestcd thcy get rid of the temporary sign for this event.
Councilmember Larson requested staff prcparc a mcmorandum that grouped the major TCAAP
proposals and their respcctive team mernbers.
Councilmembcr Larson stated he had sent a Rcsolution regarding Charlie Pcck, who was a long
serving mail delivery man in the City and who passed away last week. He indicated it would bc
nice to memorialize his service to thc City as well as send a copy to his family and co-workers.
Councilmcmber Larson statcd thcy had a recent Parks, Trails & Rccrcation meeting, and had
requestcd them to prioritize the capital improvcmcnts.
Councilmembcr Aplikowski stated the events committcc was mccting this wcck and she thanked
Pam Swecney and Michclle Olson for all of their hard work. She stated the "Day in the Park"
plarming was coming along. She requested stafflook into thc possibility of placing some type of
backing on the Council nameplates so they can be rcad bettcr.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
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Councilmember Rem suggested they scnd TCAAP parties a grid to be filled out so the
information Council received would bc consistcnt. She asked for research on looking at other
formats for thc Performance Review process. She statcd she would be willing to get some
information together for a rcview proccss with the City Administrator's assistance.
Mayor Probst updated Council on various correspondence received since thc last Council
meeting.
Mayor Probst stated, as a Council, they had ncvcr attempted to offer advice to thc School Board,
but asked if the other Council members had opinions rcgarding some of the proposcd cuts as
offered by the School Board. He stated hc was not surc he wanted to support this proposal.
Councilmembcr Rem suggested having a joint meeting with the School Board to discuss these
types of issues. She stated it would makc sense to have some form of communication with them.
Mayor Probst suggested to they meet with the School Board at the next Council Meeting at 6:00
or 6: 15 p.m. Councilmember Aplikowski suggested they draft a Ictter to the Superintendent
expressing the Council's nonsupport ofthe busing proposal due to safcty issucs.
Councilmember Grant stated the City did not have sidewalks, which would force children into
the streets, which were not safe. He pointed out thcy had many busy County Roads, that placed
the City at a disadvantage. Hc also pointed out that there werc many open areas in the City and
this was a safcty issue as well because some of those open areas wcre remote. Hc agreed they
should take a strong position regarding this issue and send a lettcr to the School Board, as well as
have a joint meeting.
Councilmember Larson stated he was agreeablc to mecting with them, but he did not believe they
would be responsive.
Mayor Probst updated COlmcil on TCAAP meetings he had attcnded. He stated there was clearly
a perception about not inviting the public into talk to Council about thc arscnal. He suggested
the Design Center at the University of Minnesota get involvcd and conduct public mcctings so
they had more than just a developer team's vicws. He stated they may also need to engagc a firm
that would help the City with the lobbying cfforts as wcll as the political process, and asked if
Council would be willing to havc staff explore these possibilities, as well as the cost regarding
both of thesc proposals.
Councilmember Grant agreed they needed to take input from the public. He statcd this would be
the appropriatc time to start this process.
Councilmembcr Aplikowski rcqucsted they contain the public mccting part to the surrounding
cities only, but to certainly invite the local business community. She statcd transportation was
going to be one of the issues and she asked ifthcy wanted to invite MnDOT also.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 8, 2002
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Councilmember Larson stated both ideas were good, but they might bc bcttcr idcas after they
have a clcarer sense as to what thc consultants could offer.
Councilmember Grant stated there were a lot of ncw rcsidcnts since the 1996 V cnto Plan was
created and this could be an cducational process for the public by prcsenting the Vento Plan and
taking input.
Mayor Probst suggested talking with the Design Center to find out what type of cost thcy werc
talking about, but to realize thcy wcre not ready to make any decisions at this time.
ADJOURN
MOTION:
Councilmcmber Larson moved and Councilmcmber Aplikowski secondcd a
motion to recess thc regular mecting at 9:15 p.m. and go into executive session to
discuss the labor negotiations. The motion carried unanimously (5-0).
Executive Session convcned at 9:20 p.m. and adjourned at 10:15 p.m.
Dennis Probst
Mayor
Joe Lynch
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, April 29, 2002 at 7:00 p.m. at the Arden Hills
Council Chambcrs.
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DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
APRIL 29, 2002
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City
Council meeting at 7:05 p.m.
Present:
Mayor Dennis Probst, Council Members Beverly ApWwwski, David Grant,
Gregg Larson, and Lois Rem.
Absent:
None.
Also prcsent were City Administrator, Joe Lynch; City Accountant, Terrance Post; City
Planncr, Aaron Parrish; Parks and Recreation Director/Acting Operations and Maintenance
Director, Tom Moorc; City Attorney, Jerry Filla; City Engineer, Greg Brown; and Recording
Secretary, Kathleen Altman.
APPROVAL OF MEETING AGENDA
City Administrator Lynch requested 3(c) Work Session minutes and 3(e) maintenance task force
minutes is pulled from the approval of the Minutes.
MOTION:
Councilmcmber Aplikowski moved and Council Member Rem seconded a motion to
adopt the agenda for the April 8, 2002, regular City Council meeting as amended.
The motion carried unanimously (5-0).
APPROVAL OF MINUTES
A. February 11, 2002 Regular City Council Meeting
B. February 25, 2002 Rcgular- City Council Meeting
C. April 15, 2002 City Council Work Session
Councilmember Rem requcstcd the following changes: On February 11, 2002 Regular- City Council
Meeting, she requested the adjournment times be inserted. She believed the meeting was adjourned
DRAFT
ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
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at 10:30 p.m. Last page, under Notice of Meetings changc thc time to 7:00 p.m. On Fehruary 25
Minutes page 6, seventh paragraph, change April 22 to April 20, 2002.
Mayor Probst requested the following changes: On Fcbruary 25, 2002 Regular City Council Meeting
Minutcs, page 7, third paragraph from the bottom should read, "He nored he docs not know how to
get past that viewpoint." Page 8, second paragraph should read, "but he added he had only
requested the parties not make unacruevable conditions part of their support so as to stop the
program." Page 8, 4'h paragraph, first sentence, should read, "Mayor Probsr stated on e suggestion is
to go back and amend actions already raken me the National Guard." Page 8, 4'h paragraph, second
sentencc delete the whole sentence. April 15, 2002 Work Session, fIrst page, first paragraph under
a.l should read, "Mayor Probst acknowledged the attendance of prospective TCMP developer, and
said the City Council appears ready to identify a partner," Page 3, middle of the page should read,
"Councilmember Grant suggested the City should uphold the vision of the Vento Plan".
MOTION:
Councilmember Grant moved and Councilmember Aplikowski seconded a motion
to approve the February 11, 2002 Regular City Council Meeting; February 25, 2002
Regular City Council Meeting; and April 15, 2002 City Council Work Session as
amendcd. The motion carried unanimously (5-0).
CONSENT CALENDAR
.
A.
B.
C.
D.
E.
F.
G.
H-
I.
MOTION:
Claims and Payroll.
Organizational Structure Change - Appointment of Tom Moore as Operations
and Maintenance Director
Unbudgeted 2001 Operating Transfers
2002 Rcvised TKDA Proposal
Resolution No. 02-19 Memorializing Charles Peck
Kid's Voting Minnesota
Summer Operating Homs
Lorin Hatch - PTRC Resignation
Proposal: Copier-City Hall
Councilmember Larson moved and Councilmember Grant seconded a motion to
approve the Consent Calendar and authorize execution of all necessary documents
contained thcrein. The motion carried unanimously (5-0).
PUBLIC COMMENTS
Mayor Probst invited those present to come forward and address the Council on any items not
already on the agenda.
Cliff Bujold, 1134 Hunters Court, asked if the Council would be addressing the street maintenance
. program at tonight's meeting. Mayor Probst replied that was item 6(F) on the agenda.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
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UNFINISHED AND NEW BUSINESS
A. Planning Case 01-28: Catholic Aid Association Sign Standard Adjustment
City Planner Parrish explained the applicant was requesting a sign standard adjustment from the sign
code to construct a 20-foot high sign where 16 feet was required. The Planning Commission
recommended approval of the adjustment based on certain fmdings and conditions.
MOTION:
Councilmember Grant moved and Councilmembcr Rem seconded a motion to
authorize Planning Case 01-28, Catholic Aid Association Sign Standard Adjustment
to construct a 20-foot high sign where a maximum of 16 feet is allowed. The motion
carried unanimously (5-0).
B. Planning Case 02-01: 4410 North Snelling, Minor Subdivision
Mr. Parrish explained the applicant was requesting a minor subdivision to divide an existing 1.6-acre
lot into two lots. The Planning Commission recommended approval of the minor subdivision
request subject to certain conditions.
Councilmember Aplikowski stated she could understand the feeling about not paying the full park
dedication fee, but she believed there should bc some money paid. However, she did not know how
they wanted to get the fee requirement modified.
Councilmember Larson stated the Code was pretty straightforward, and he did not see why they
would proceed in a different manner for this minor subdivision. He stated he understood this was a
transfer of property from the property owner to a relative, but the intent of the park dedication fee
was to recognize this fee would recover somc dollat amount from that property, which would
bencfit the new residents of Arden Hills. He stated he did not believe this subdivision should be
treated differently, and if this was approved, he expressed concern this would create a future
precedence. He stated there should be an appraisal of the property to fmd out what the current
market value of the property was.
Dorothy McClung, 4370 North Snelling Avenue, pointed out the parcels were originally joined, but
the owner now wanted to divide the property. She believed this was different than what was
adopted when the Ordinance was adopted. She indicated the only market value was what the
County had appraised this at. She stated it did not make sense to incur the cost of an appraisal when
they were gifting the land. They were willing to pay what Mr. Parrish recommended identified as
option 2.
Councilmember Aplikowski asked if there was ever a park dedication fcc paid on this property. Ms.
McClung replied there had been no park dedication fee paid.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
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Councilmember Larson asked what the difference would be between the County's assessed value
and an independent appraisal. Ms. McClung replied the homes in that neighborhood prices had
varied and she did not know what the real value of the property would be.
Councilmember Larson askcd if thc value would come in higher than the County's assessed valuc.
Ms. McClung replied that was a reasonable expectation.
Councilmember Grant asked for a brief history of Chapter 11 of the City Code and how it had been
applied in the past. Mr. Parrish replied he did not have the historical perspective as to that Chapter.
He stated there were many different factors, but in terms of practice, when land was subdivided, that
was when the park dedication fees were paid.
Mayor Probst concurrcd with Councilmember Larson that unlcss Council identified a reason for not
applying the standard, they should be looking to applying the criteria evenly under the City Code.
Mr. Parrish stated the range for park dedication fees was 6 percent to ten perccnt. This property
was at the low cnd of the range, for park dedication.
Councilmember Aplikowski stated she was struggling with the fact that there was no sale of this
property and because of this factor; it differentiated itself from the usual proccdurc.
MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a
motion to authorize Planning Case 02-03, 4410 North Snelling, Minor Subdivision with a
$2,470.00 Park Dedication Fee, subject to the fmdings and conditions conflrmed in the staff
report.
Mayor Probst stated he would support the motion, but he did not agree with the justification. He
stated he believcd this would be a bad ptecedcnt to set.
Mayor Probst offered the following friendly amendment: The reason for making qualifications from
deviating from the standard was because the lot was a constituted lot and was a previously existing
lot. Councilmembcr Aplikowski and Councilmember Rem accepted Mayor Probst's friendly
amendment.
Councilinember Larson stated he would not support this motion.
Councilmember Grant clarified the amendmcnt still left the sum of $2,470.00 for the Park
Dedication Fee. Mayor Probst replied that was correct.
Motion carried as amended (4-1 Larson).
C. Planning Case 02-05: Guidant, Site Plan Review/Variance Request
Mr. Parrish explained applicant was requesting a site plan review, setback val-iance, and height
variance to facilitate an 110,900 square foot expansion of Guidant Building F (former Control Data
ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
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facility). The proposed plan also incorporated a skyway to existing Building E. The Planning
Commission recommended approval of the site plan subject to certain conditions.
Mayor Probst stated it seemed inappropriate to proceed with a plat that vacated a street until the
traffic analysis was completed and they knew what the inlplications were going to bc. He stated
Council needed to proceed carefully so that thcy did not approve more than they should. He asked
if the skyway was part of this request. If it was, and thcy were not in a position to vacate the road, it
would need to be built with the proper clearances.
Mr. Parrish replied the intent was to proceed in a manner that was indcpcndent of other actions. He
stated Guidant could just plat the building. Hc indicated this could proceed as a stand-alone,
independent project. With respect to the skyway, he stated what they attempted to do was if it was
vacated, this would bc a non-issue, but if it was not vacated, there would nced to be an easement
issued over F ernwood A venuc.
Mayor Probst stated the two issues subject to review were the setback and the height, which was
open to some interpretation. Mr. Parrish replied with respect to the height issue, it was consistent
with the building.
Councilrnember Grant stated this was clearly part of the larger plan for Guidant and he indicated he
was supportive of the overall project, as well as this proposal.
.
Councilrnember Larson asked why staff did not put in the conditions that were attached to the
recommendation regarding the building materials being brick masonry. Mr. Parrish replied that was
what had bcen submitted and it would be in keeping with the site plan and therefore, it was not
necessary to put this as a recommendation. Hc stated it was required that the developmcnt be in
conformance with the site plan that had been submitted.
Judd Brasch and John Larson, RSP Architects, stated thcy had submitted some elevations for the
building, and it was their intent to select materials that would be compatible to the existing buildings
on the campus.
Councilrnember Grant asked if they were okay with the eight planning commission conditions. Mr.
Larson and Mr. Brasch replied they agreed to the conditions.
Bill Frankc, 1228 Wynridge Drive, stated in general he agreed with this development, but he was
concerned that there was no evidence to support the level of development associated with the
forthcoming Planned Unit Dcvelopment proposed was justified. He stated he was not opposed to
this specific development, but he was opposed to the process thus far.
.
Jim Paulet, 1285 Wyncrest Court, stated he believed Guidant has been a good neighbor and they
wcre providing jobs to the community, but the neighbors had concerns regarding some aspccts of
the development plan. He stated they were concerned about the size of the buildings and the ramps,
as well as the scope of the projcct. He expressed concern about thc traffic issues. He stated they
also had drainage concerns. He stated he believed they should slow down some and the neighbors
should be involved with some of the planning. He stated it seemed that all the residents doing were
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
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reacting to the planning and he requested the residents be included in this planning process. He
stated the residents were conccrned that thcy were going to also lose the tennis courts at Cummings
Park for parking spaces.
Pat Krerr, 1230 Wyncrest Court, expressed concern about the variance of 23 feet and that they
should have the building at 55 feet as required by Code. He statcd it appeared Guidant was making
the assumption that the road would be vacated. He stared Guidant was a good neighbor.
Brad Kessler, 1251 Wyncrest Court, asked if the City had looked if the new road would be
compatible to Fernwood being lost.
Mayor Probst stated the City had made a commitment either directly or indirectly with regard ro
what their anticipated plans were and they would give the residents the opportunity to comment
about the plans. He stated this was not an approval of the vacation of Fcrnwood at this time. He
stated he believed thc Training Center could be built on that site. He indicated he was comfortable
with the approval of the Training Center site plan and the variances as approved, but stated Guidant
still has work to do with the street vacation.
Councilmember Larson stated the residents had concerns about the hcight of the buildings, but he
believed this building was fairly consistent with the othcr building, and he believed this building was
as far away from the neighborhood as possible. He stated he would support this proposal.
Councilmember Aplikowski stated one of the concerns she was hearing was how would this impact
Cummings Park. Mr. Parrish stated this was a misconception that was out there at this point, but he
assured this was in no way relatcd to Cummings Park. Going forward it would alter access if thc
street vacation proceeded forward, but in terms of parking, that issue had been earlier resolvcd by
the Parks Department. He stated there was a solid easement in terms of parking, so it was unlikely
the tennis courts would be eliminated. There was sufficient parking available under this cascment.
MOTION: Councilmember Aplikowski moved and Councilmcmber Grant seconded a
motion to authorize Planning Case 02-05, Guidant, Site Plan Review/Variance Request
subject to fmdings and conditions confirmed within the staff memo.
Councilmember Rem asked for clarification on the platting process. Mr. Parrish replied Guidant
was in the process of preparing their Master PUD. Prior to that, thcy were looking to consolidate all
of their parcels into onc parceL Mr. Parrish srated this information was also available on the City's
web site.
The motion carried unanimously (5-0).
D. Planning Case 02-06: Pilgrim House, Special Use Permit
Mr. Parrish explained applicant was requesting an amendment to their cxisting Special Use Permit to
allow a daycarc facility at Pilgrim House. The Planning Commission recommended denial of the
requesting fmding the proposed use of the Church was an accessory operation that would be
ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
7
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allowed if the Church was running the daycare, but not when a commercial daycarc facility was
being opcrated.
Councihnember Aplikowski stared she was relieved staff had located in the City Code how daycare
facilities would be addressed in Houses of Worship.
Albina Lima, 748 Valentine, Spring Lake Park, stated he had been a member of the Church for 20
years and indicated that 75 percent of Minnesota mothers work and all of them at one time or
another is dependant upon daycare. He stated there werc two types of daycare, the large daycare
facilities and the in-home facilities. He stated there was a gap in daycare facilities and he believed
this proposal would fill that gap as well as fulfilling a community service. He stated this facility
would be learning oriented and he believed Pilgrim House could provide a community service by
offering this type of a facility. He stated they would work \vith the neighbors to see if the minimum
licensing requirements were enough, or if they would need to have more than the minimum in terms
of fencing and sound barriers. He stated the neighbors had been concerned about the noise, and
they were willing to work with the neighbors regarding noise. He stated the children would be
supervised at all times.
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Mayor Probst asked if Pilgrim Housc would agree to an extension if necessary bccausc thc Planning
Commission did not have sufficient information whcn they made their recommendations. He stated
it would bc his preference this return to the Planning Commission for further cliscussion and
consideration. Mr. Parrish replied the Planning Commission vote was close and there may be
further issues they would want to look at.
Councihnember Larson noted that the Julie Carlson letter stated while she wanted to eventually have
20 children, shc believed the limit would be 12 children due to space issues. He suggested amending
the special use to tlus number of children up to 15 children. Mr. Parrish stated the State/County
also regulates how many childrcn could be in this type of a facility, which would override any City
regulations.
The City Attorney stated it was up to the Council to examine the impacts this type of a facility
would have on the residents. He stated it was appropriate that the City attempt to limit what they
could.
Councilmember Aplikowski stated given the new information, she believed this should go back to
the Planning Commission for further consideration.
Jean Hoffmeister, 1201 Karth Lake Drivc, expressed concerns about the increased activity, noise,
traffic, and the commercial aspect of this type of a facility. She stated it clid not appear this was a
Church tun activity and expressed concern that this would be a commercial business instead. She
stated the play area was directly on their back lot line and expressed concern that this was too close
to their property. She asked if they were now permitted to have this daycare, would there be a limit
on the numbcr of children.
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Julie Carlson, Daycare Director, stated the reason she wanted to ask for 20 children was because
some children needed to be accepted on a part-time business. She indicated if she got 10 full time
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
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children she would be happy, but there was a possibility that there may be 10 part-time children who
only came a couple of days a week. She stated at any given time, she did not expect to have over 15
children. She stated having a limit of 20 children, would also give her the opportunity to grow at
some time in the futurc. She noted the State/County licensing would regulate how many children
she could legally have and it was a very complicated process. She indicated this was a very
structured program and the children would be supervised at all times. She stated they were willing
to work with the neighbors regarding their concerns regarding noise and privacy issues.
Councilmember Grant asked if they had 20 children and they were half time, which would really be
10 students. He stated the number of children would drive what they approved. Mr. Parrish stated
the number of children at anyone particubr time could be a condition.
Councilmember Rem asked staff to research what the State licensing guidelines for daycares were.
She agreed this should be sent back to the Planning Commission for their further review.
Councilmember Aplikowski statcd she did not have a problem approving this tonight, but she
believcd the Planning Commission should look at this again.
City Attorney stated if the Council wantcd to extend this they needcd to put it in writing and needed
to obtain applicant's permission to extend.
MOTION: Councilmember Larson movcd a motion to refer this back to the Planning
Commission to consider the ncw information, and Council's discussion and this be put in
writing to thc applicant.
Mr. Lima stated if they could not be open by June 1,2001, the children in the current daycare facility
would necd to find a new place to go.
Mr. Parrish stated the only item that may bc difficult to get at this time would be State information
requested, but this could go to the Planning Commission at thcir next mecting. He asked if the
applicant needed a land use approval in place prior to the State's licensing approval.
Mr. Lima stated the existing daycare facility in another church was closing May 30, 2002, and it was
the intent that these children would go to the Pilgrim House daycare.
Ms. Carlson stated she was unable to gct the State's approval until the City had decided to allow her
to havc this daycare. She also stated she did not want to invest in supplies, furniture, ete. if the City
did not allow her to tun this daycare facility.
Mr. Parrish noted that the actual public hearing had already been hcld and it was not typical to
renotice the public hearing. He stated this would simply go back to the Planning Commission for
their further recommendation with the new information.
Mayor Probst suggested the motion be withdrawn and the Planning Commission review this at their
next meeting, and it come back to the Council at the May 13 meeting.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29,2002
9
Councilmember Larson withdrew his motion.
Mayor Probst asked the applicant for an extension of seven \I) days. Mr. Lima agreed to this
extension.
Ms. Carlson stated her conccrn was that she would lose the fatnilies she had hoped to take with her
to the new facility. Mayor Probst stated she could request they take a vote tonight, but they were
required by State law to act on this tonight, unless they reccived an extension.
Ms. Carlson agreed to an extension.
MOTION: Councihnember Larson moved and Councihncmbcr Aplikowski seconded a
motion to continue this matter to the next City Council Meeting. Motion adopted
unanimously (5-0).
Mayor Probst requested Item F be heard before Item E.
F. Accept 2002 PMP Feasibility Report and Authorizc Preparation of Plans and
Specifications.
City Engineer Brown, sutntnarized the proposed project, the discussions held at tbe neighborhood
meetings, and bis recommendations and costs.
Mr. Bujold, stated when he received the letter with the City's recommendations, he noted errors on
the fcasibility report. He stated there was no homeowner's association on tbcsc two cul-de-sacs and
he did not understand this cotntnent. He indicated he was not in favor of tbe road being reduced of
its present radius. It stated that while it was a nicc gesture to offer the homeowner's the opportunity
to have tbeir driveways done, he believed it was the City's responsibility to do the stteets and only
the streets. He asked why the overlay estimate went from $50,000.00 to $63,900.00 in just a couple
on months. He asked what tbe 26 percent overbead cost was. He asked why the quantities of
bituminous diffeted, and why was there different square yards us cd. He stated the size of these t\VO
streets should be done for the same amount of money. He asked about thc sod price. He asked
why thc sub grade excavation for Waldon Place was not smaller. He asked about the miscellaneous
removal cost. He believed this was excessive. He asked what $2,000.00 would buy in the way of
traffic control if used in other areas of the City.
Mayor Probst asked if his concerns materially changed the outcome. Mt. Bujold stated it may not
change it, but he believed that something like tbis should be as accurate as possiblc before it was
sent out to the residents for review.
Mr. Bujold inclicated with no maintenance on the street, tbe street had lasted 20 plus years, and be
inclicated any street should last this long, espccially if it was maintained. He asked the Council
consider this. He stated he the opposed the 28-foot reconstruction width.
Brenda Goldman, 1146 Waldon Place, indicated she liked the current wider street. She stated the
street damage was not done by frost, but by no maintenance being done by the City. She noted if
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
10
the City had properly maintained this street, it would not be necessary for this to be reconstructed at
this time. She stated they did not have a lot of traffic. She asked that this projcct be considered
when Benton Way was reconstructed in the future,
Carol Schjei, 1140 Hunters Court, stated she believcd something did need to be done with the cul-
de-sacs. She stated she purchased her house because of the lot. She asked what affect this proposal
would have on the pond. Mr. Brown stated the pond was under privatc eascment.
Mr. Post replied the issue of the privatc pond maintenancc had come up in 1995 with the overlay of
other streets in the neighborhood and this had not been satisfactorily resolved at that time so this
was still an open issue.
Gary Drewa, 1141 Hunters Court, stated he would like to scc this projcct done when Benton Way is
reconstructed in the future. He stated the road would last until Benton Way was done in five to
seven years. He stated he would like the whole neighborhood be done at the same time.
Mr. Moore stated he had received two calls from residents, Laura Visser, 1149 Waldon Place, stating
she was in favor of the total 28 foot reconstruct and Mr. Dennis Munson, 1144 Waldon Place who
also stated he was in favor of the 28 foot reconstruct.
Ruth Rolfs, 1135 Hunters Court, stated she preferred the 32-foot toad width, but if they did go with
the 28-foot reconstruct, she requested a surmountable curb.
Councilmember Larson asked for the benefits of a 28-foot versus a 32-foot road width. Mr. Btown
summarized the benefits,
MOTION:
Councilmember Aplikowski moved and Councilmember Larson seconded a motion
to accept the 2002 PMP Feasibility Report. The motion carried unanimously
(5-0).
Councilmember Aplikowski stated she had listened to the residents regarding having only mill and
overlay done at this time. However, it sccmed historically that as soon as this decision was made
something bad would happen to the road and it was a difficult thing to value weight this.
Councilmember Larson stated he was in favor of going forward witb the rcconstruction of the 28
feet. Hc stated he understood why the residents wanted to go with a wider street, but this would
cost all of thc taxpayers' more money. He stated a narrower street would also calm traffic even
though this was a cul-dc-sac. He stated unless there was a persuasive argument for the wider street,
he would vote for a 28 foot street. He stated the residents in attendance tonight were only a small
rcpresentation of all of the residents in the neighborhood. Hc statcd he was in agrcement with a
surmountable curb.
Councilmember Grant stated this was a difficult dccision. He stated he would have to agree with
the 28-foot road because of the cost. He also agreed with the surmountable curb.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
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Councilmcmber Rem stated shc understood at the last meeting, the residents wcrc in favor of a 28-
foot street and due to the cost differencc, she would reconunend it staying as it was. However, she
stated if the residents wanted the wider strcct, she would agree to this, and she did not believe the
cost difference would bc that great.
Councilmembcr Grant asked how many residents preferrcd the 28-foot versus the 32-foot road.
He indicated given the nature of the show of hands, he changed his preference to 32 feet. He stated
there was a clear majority for the additional street width. Hc stated he was not convinced it was that
much morc cost for the City to go with the 32-foot street.
Councilmember Larson stated he was not comfortable ,vith the resident's voting on this typc of an
issue. He did not belicve the vote was representative of all 16 residents living on the cul-de-sacs.
He stated he believed they had an oblig>1tion to rcprcsent the City as a whole and not just certain
residents. He stated the 32-foot street was extra money coming from other residents.
Mayor Probst stated he believcd the appropriatc approach was to go with the 28-foot street. He
stated the sub-base was not adequate right now and if thcy did a rnill and overlay, they could not
guarantee how long it would last. He believed the reconstruct was the appropriatc approach.
He did support the sw:mountable curb.
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a
motion to authorize a reconstruct of Hunters Court and Waldcn Place with a
32-foot widc road and sw:mountable cw:b.
Councilmember Aplikowski stated she was prepared to go with the 28-foot, but if the resident's
wanted this, then the City should listen. She stated at this time, there is no drastic reason not to givc
the residents what they wanted.
Councilmcmber Larson the 28-foot width would reduce the cost and reiterated that there was not a
representativc view of the residents tonight. He also stated less street coverage would create less
runoff into the ponds. He stated these were good rcasons to rcducc the size of the street.
Motion carried (3-2 Larson and Probst).
E. TCAAP Developer Discussion
Mayor Probst asked Council how they wanted to handle this discussion.
MOTION: Councilinember Larson moved and Councilmember Aplikowski seconded
for discussion that they go forward with the negotiation of a Predevelopment Agreement
with the consortium they had talked about at the Work Session working with Centex/Glenn
Rehbein/Ryan Companies proposal and Opus Corporation being a possible runner-up.
Councilmcmber Aplikowski stated she was apprchensive to make a decision tonight. She stated she
believed this was premature and Council had not discussed their vision for this. She stated they still
needed Congressional approval for transfer of this land. She statcd Centex was not her first choice.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29,2002
12
She preferred Opus as her fIrst choice. She stated they had not identifIed how they felt about this
whole ptocess.
Mayat Probst stated the selection tonight would simply gct a partner in place that would help them
move forward with the potential transfer and the environmental clean-up. He stated they had a
starting point with the Vento Plan and they had a commitment to move forward honoring that plan,
but the fundamental challenge before them was the issues of land transfer and environmental clean-
up. He stated he suppatted proceeding along the path of the motion made. He stated this motion
would not neecssarily tie the City into only using one developer.
Couneilmember Rem stated her preference for Opus being her the fIrst choicc and Centex being her
second.
Councilmember Grant stated Centex was his fIrst choice at the prcvious Watk Session; however he
belicved Opus made a better ptoposal than initially presented. He statcd both were very strong
players and he liked Opus' focus on the retail/offIce environment, as well as a residential aspect to
the development. He stated Centex had the environmental aspect on linc, but stated they were more
rcsidential than Opus' proposal. He stated he would like to scc the Council to make this decision
tonight.
Mayor Probst stated it was important to him to understand where everyone was at and he hopcd
they would move forward tonight, but this was the biggest decision Council would ever have to
make that would affect the entire community and they needed to make a good decision and put
together a team that could help them get this done.
Councilmember Aplikowski stated she disagreed with Mayor Probst's comment about this being thc
biggest decision. She statcd the residents everyday living would go on as is whether this was
approved or not. She stated this did not have the same impact for her as it did for the Mayat and
this was part of her hesitancy of moving forward. She stated she would have likcd to have had more
discussions as a Council to come to some agreement. She stated the reason she chose Opus was
because she believed Opus presented the better proposal, but she believed she was just
uncomfortable making any decision tonight.
Mayor Probst stated he believed the Army was looking at disposing of thc property and it was in the
best interest of the City to be a part of this.
CouncIDnember Rem stated she agreed this was a very impattant decision for the City and she felt
very strongly that Opus was the bettcr choice. She stated Opus seemcd to deal very well with this
sitc regarding the environmental issue, other than just getting it eleaned up. She statcd she wanted
to see something more thoughtful go into this process.
CouncIDncmber Aplikowski stated one of her hesitancies was that other options might not have
been explored. Mayor Probst replicd there was expense that a proposed dcveloper would incur,
which was greater than the City funds were able to incur. He stated whichever team they choose,
they may well wish to rcach into the other teams for their assistance as well.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
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Councihnember Larson stated all four of the parties that made presentations and proposals could
satisfy the City's needs. He stated they did not havc a proposal out that companies wcrc responding
to. He stated thcy did not have a dollar amount or the specifics as to what was going to happen, but
it was their job to sift through the in formation they did have and come up with the best conclusions
they could. He stated he chosc Ccntex because Arden Hills was basically residential and he liked the
idea that Ccntex had a strong residential component. He stated he was not cnthusiastic about
having a large commercial development on that property. He stated he hoped they would end up
with a smaller commcrcial/industrial development. He stated they did the best job of putting
together the environmental concerns and he stated clean up of the site was a very important aspect
of this projcct. He stated he thought Centex also knew how to work with Congress in getting this
project dealt with. He stated Centex did the best job of communicating with Council after
prcsentations were madc. He stated this indicated Centex clearly wanted this project and they had a
strong interest in doing this. He stated they needed to make a decision tonight.
Councilmembcr Grant reminded Council that both Opus and Glenn Rchbein Companics wcre local
companies. He stated thcy both had an element of being locally based.
Mayor Probst believed Councilmembcr Larson had swnmarized many of the key issues and
reiterated that the many hours he had spent over the last 10-14 days on this project, and particular
on the time spent last month with the Congressional delegation, he could not understate the
environmental clean-up issues. He stated it was important to use a team that understood the clean-
up process and the demonstrated capability to deal with that issue on an on-going basis. He stated
Centex had the ability to deal with the clean-up issues. He urged the Council's support on the
motion made.
Motion carried (3-2 Rem and Aplikowski).
MOTION: Councilmember Aplikowski moved seconded by Councilmember Rem to continue the
Council meeting past 10:00 p.m. Motion carried unanimously (5-0).
ADMINISTRATOR COMMENTS
A. MnDOT Presentation regarding 35W Road Construction
Mr. Frank Pafko, MnDOT, updated Council on the 35W road construction project. He explained
the situation that there was a failure of the sealant that was placed on the grout seal in both the
north and southbound lanes. He statcd this caused considerable congestion in the afternoon hours
of April 18. He indicated there would be a 2-inch mill and overlay to get the grout seal out of the
road. He stated this was a six-mile stretch of road. He indicatcd every cvening between 8:00 p.m.
and 5:00 a.m. between Highway 36 and 694 northbound the freeway would be shut down
completely and the traffic detoured. He stated they would then do the southbound lane. Their
intent was to mill off thc road as soon as possible and then do the overlay. He stated during the rest
of the day, with the exception of a three-hour rush hour, there would be lane restrictions. They
have given the contractor 15 days to get this done. He stated there was an additional 15 days after
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
14
that to do miscellaneous work. He stated northbound should be complete by fishing opener on
Friday, and then they would work on the southbound lanes after that.
B. Window Treatments
Mr. Lynch statcd staff had received a bid for window treatments for the City Hall, including the
Council Chambers. He indicated they had spoken with several vcndors, but only Aeto Drapery
made an cffort to serve the City's needs. The cost for the window trcatments, including installation
was $8,169.62. Staff recommended the window treatments be installed in the City Administrator's
office, the west open office area, the Deputy Clerk's office, the second floor west windows, and the
Council Chambers.
Councilmember A plikowski stated it was disturbing this had not been dealt wid, during the design
of the City Hall.
Councilmember Larson requested staff check with thc architects as to the color scheme of the
blinds.
Councilmember Aplikowski stated she did not think the blinds needed to be motorized as this
would add a maintenance issue.
MOTION: Councilmembcr Grant moved and Councilmcmber Aplikowski seconded a
motion to purchase Vision Shades fro Aeto Drapery for the City Administrator's officc, the
west open office area, the Dcputy Clerk's office the second floor west windows, and the
Council Chambers for a price of $8,169.62, including installation. The motion carried
unanimously (5-0).
C.
League of Minnesota Cities 89" Annual Conference
Mr. Lynch reminded Council of the League of Minnesota Cities Conference and rcqucsted they turn
in their registration forms if they wanted to attend this Confcrence. Mayor Ptobst encouraged
Council members to attend this Conference.
COUNCIL COMMENTS
Councilmember Larson asked staff to dcvelop further information regarding the County Road E
Banners posted between Snelling and Lexington. He asked if they were going to be taken down and
something elsc be put in their place. He rcminded Council they still as a City did not have a
Housing Maintenance Codc and requested staff look into this issue and make a rccommendation to
the Council at the next meeting.
Mayor Probst stated the 35W Corridor Coalition had been looking at a housing maintenancc
ptogram and making recommendations. Mr. Parrish replied that was correct and once the
Subdivision Ordinancc was reviewed, this would be the next Ordinancc thc Planning Commission
would be looking at.
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ARDEN HILLS CITY COUNCIL MEETillG MINUTES
APRIL 29, 2002
15
Councilmember Aplikowski stated Ramsey County League of ] ~ocal Governments had its meeting
last Thursday regarding how School Boards and Cities could work together. She stated this was a
very informative meeting.
Councilmembcr Aplikowski presented the tentative schcdule and budget for the Day in the Park.
She stated they were projecting a $36,000.00 budget. She statcd the City did not have a Day in the
Park Fund amount, and she requested Council for additional funding in thc amount of $7,500.00.
She stated they did have letters out to businesses for donations.
MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded
a Motion to adoption of the budget for thc day in the park on ] une 22,
2002. Motion carried unanimously (5-0).
Mayor Probst requested staff come back to Council with potential donators to this event.
Councilmember Aplikowski requested a futurc Work Session discussion of the Day in the Park
event if this was going to be an annual event.
Councilmember Aplikowski stated the City cmblem would look nice on thc bottom of the Council
dais.
Councilmember Grant asked Operation and Maintenance Supervisor's job description had been sent
to LRA and asked for an update. Mr. Lynch replied all positions in the City wcre sent LRA and the
staff had made revisions bascd on their recommendations, which had been sent back to LRA. They
had not received a responsc back yet from LR..!\..
Councilmembcr Grant requested the Maintenance Facility Task Force meetings be put on the
T cntative Meeting Schedule agenda.
Councilmember Grant congratulated Mr. Moore on this new position as the Operations and
Maintenance Director.
Councilmembcr Rem stated the Ncwsletter Committee was meeting \Vednesday morning to review
the May issue. Shc stated there was a Spring Clean up scheduled for May 18 from 10:00 a.m. to 2:00
p.m. and they were looking for volunteers to assist at this event.
Mayor Probst stated the University of Minnesota Design Center was hosting a conference tomorrow
night and encouraged the Council mcmbers to attend.
Mayor Probst suggested Council entcr into negotiations with Chesapeake if they were still interested
in purchasing this piecc of property and requcsted staff move forward with a proposal for the next
Council meeting. Mr. Parrish stated Chesapeake had indicated they wcre probably not interested at
this point, given the uses supported by Council.
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ARDEN HILLS CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
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ADJOURN
MOTION:
Councilmember Grant moved and Councilmember Rem seconded a motion to
adjourn the meeting at 10:26 p.m. The motion carried unanimously (5-0).
Dennis Probst
Mayor
NOTICE OF MEETINGS
Joe Lynch
City Administrator
The next Council Meeting will be held Monday, May 13, 2002 at 7:00 p.m. at the Arden Hills
Council chambers.
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 05/13/02 COUNCIL MEETING
PAGE lOF3
CLAIMS P AID SINCF~ LAST COUNCIL MEETING (04129/02)
.',.. CK.' # ."I.ci(;:b.At~: ::>\MQ~J'!t~/ << ~
21107 04/24/02 MN Dent of Health 3.204.00 Water Connect Fee 1002
21108 04/24/02 Michelle Olson 182.99 Mileage/Expense Reimbursement
21109 04/24/02 Ramsey County 932.10 Fuel Purchases
21110 04/24/02 Municioals 20.00 2002 Membership Dues
21111 04/29/02 E-Z Recvc1inl2:, Inc. 4,855.00 Anril Service
21112 04/29/02 Svd Jensen 34.63 Exnense Reimbursement-TH MH!/Onen House
21113 04129/02 North Hei.ght Lutheran Church 300.00 Dance Class Facility Rental
21114 04/29/02 Animals of Waltons Hollow 725.00 Day in the Park-Petting Zoo
21115 04/29/02 Prior Lake Waler Ski Association 500.00 Dav in the Park-Water Ski Show
21116 04/30/02 MN Dent of Natural Resources 80.00 Fircaml Safety 16 (aJ, $5.00
21117 05106/02 NCPERS Groun Life Insurance 48.00 PERA Life-Mav
21118 05/06/02 Lakes Country Service Cooperative 6,236.18 Insurance-June
21119 05/06/02 Superior Ford 19.432.00 2002 Ford F250-Parks
21120 05106/02 LU.O.E. Local 49 Fringe Benefit Fund to.500.00 Insurance-June - August 2002
21121 05106/02 Fortis Benefits 338.12 Mav-Long Term Disability
21122 05/06/02 Stanton Gralln 613.05 MedicallDavcare Reimbursement 5103
21123 05/06/02 Affinitv Plus Federal Credit Union 4,650.56 First Mav PaYroll
21124 05/06/02 City of New Brighton 1,299.58 Tax & Title-200l Ford F250-PaTks
21125 05/06/02 Xed Energy 1,468.41 Avril Service
21126 05/07/02 leMA Retirement Trust - 457 2.466.14 First Mav Payroll
I Subtotal - Paid Claims 57,885.76 I
Paid Claims From Above -
57,885.76
Add Unpaid Claims, Page 3 of 3 -
118.827.11
Total Accounts Payable Claims
for Council Approval, 05/13/02-
176,712.87
Note: Checks for unpaid claims totaling $134,105.99 were mailed on Apri130, 2002
after approval at the April 29, 2002 Council Meeting. They were check numbers
21051 -21106. This sequence conesponds to unpaid temporary numbers TOl - T56.
Check numbers 21049 - 21050 were used fOT alignment.
,."dy.~oc"Un"I~~~\ol<id.i,,,,,l
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 05/13/02 COUNCIL MEETING
PAGE20F3
UNPAID CLAIMS REGISTER,
. TEMi> " . .1..~"'lii\TEI.. AiIl'@;;,tl C:....:....,.....:.:.,.::
Tl 05/14/02 ADT Security Services, Inc. 105.65 Security Service 10/02
T2 05114/02 Advantage SLgtlS & Graphics, Inc. 638.62 Street & Buildin,g Signs
T3 05/14/02 Anderberg-Lund Printincr 585.75 TH Meeting/ODen House Cards
T4 05/14/02 Animal Control Services, Inc. 470.50 Dog/Cat Enforcement-Am
T5 05/14/02 Aramark Uniform Service 80.52 RU2: Service 4/22 - 5/06
T6 05/14/02 Assoc for Non-Smokers 176.02 2002 N Suburban Tobacco Comnliance
T7 05/14/02 Beisswenger's How-To Store 7.01 A iT Blowers
T8 05114/02 Bell, Fredrick 101.86 2002 Uniform Purchase
T9 05/14/02 BTausen Family Reoair Center 303.04 AC Repair #201 Street Sweeoer
TlO 05/14/02 Britt, Suzanne 32.00 Refund-Sonne: Craft ExtrdVal!anZa
Tll 05/14/02 Brvan Rock 822.81 Infield Mix - Perrv Park
Tl2 05/14/02 Buck, Jill 30.00 Refund-SoccerlT -Ball Camp
TI3 05/14102 Certified Laboratories 508.54 O&M Suoolies-Degreaser/AerosoVSno-Go
Tl4 05/14/02 COIDOrate Exnress 98.44 Office Supplies/Copy Paner
TIS 05/14/02 Coyerall of the Twin Cities 1.238.60 CH~Cleaning Service
T16 05/14/02 Do-4- Y ou 2,213.96 50th Contrib Awards-TH MtQ ill Badrres
TI7 05/14102 Fast Signs 54.49 Name Plates-CC Chambers
Tl8 05/14/02 Frattallone's Hardware 93.96 Avril Purchases
T19 05/14/02 Frevberger, Scott 68.54 2002 Uniform Purchase
T20 05/14/02 Glenwood lnlrlewood 66.52 Snrinl!Water-CH & Maint BId!:!:
TZI 05/14/02 ICI Dulux Paint Centers 451.72 5 Gal Field Markinlr Paint
TZ2 05/14/02 Irwraham & Assoc, Inc. 607.19 April Park Planning
TZ3 05/14102 Johnson, Eric 27.00 Refund-Learn to Crochet
T24 05/14/02 Law, Paisan 32.00 Refund-Spring Craft Extravaganza
T25 05/14/02 Lundeen, Todd 59.00 Refund-Spnn!:! Craft ExtTava!:!anza
TZ6 05/14/02 MacQueen Eauimnent Jnc. 1,832.40 #201 Sweener Parts
TZ7 05/14/02 McKinney, Michael 18.99 2002 Uniform Purchase
TZ8 05/14/02 Midwest Asphalt Corporation 25.00 Road Repair Materials
TZ9 05/14/02 MN City/County Mgmt Assoc 80.00 Membership 5/02-4/03 - J Lynch
T30 05/14/02 Moore, Thomas 160.16 Mitealre Reimbursement
TJI 05114/02 MTI Distributing Co. 24.163.02 Groulldsmaster 328-D
T32 05/14/02 Newman Traffic Sirrns 309.12 Street Signs
T33 05/14/02 Nextel Communications 444.10 Ccllular Phonc Service
T34 05/14/02 Pitney Bowes 23.16 Postage Meter Supplies
T35 05/14/02 Post, Terrance 66.83 Milea2e1Expense Reimbursement
T36 05/14/02 Purchase Power 502.64 Posta2e-Meter
II Total ~ UnDaid Claims - 36,499.t6 II
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.
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
May 7, 2002
Joe Lynch; City Administrator G 0 ~
Thomas J. Moore; Operations & Maintenance Director ~ d '
Emergency 200kW Generator for City Hall
TO:
FROM:
SUBJECT:
Backl!ronnd
The City of Arden Hills is a mcmber of the Regional Mutual Aid Association (RMAA).
Currently 48 metro cities are members of thc RMAA. Staff has contacted all 48 members
in order to determine if they have a 200kW portable generator and ifthcy did, could we
'use' it in an emergcncy situation. Nonc of the 48 metro cities contacted have a 200kw
portable generator.
.
Recommendation
Staffrecommcnds the purchase ofa 200kW, portable D200P4 Caterpillar/Olympian
Diesel Generator from Ziegler Power Systems in Shakopee, Minnesota at a cost not to
exceed $40,000. The cost includes generator, quick connect adaptors, wiring and Sales
Tax. Dclivery time can take up to12 weeks.
.
.
.
.
CITY OF ARDEN HILLS
MEMORANDUM
DATE:
April 30, 2002
TO:
Joe Lynch; City Administrator ('rr::;---
Thorn" J. Moore; 0''''"00' & M......,." nrr"tm L~_ ~
Interior Corner Gnards for City Hall
FROM:
SUBJECT:
Background
Thc City Hall was built without corncr guards. Staff has noticcd that the daily wcar and
tear of nonnal work day duties havc taken a toll on thc interior corners of City Hall. Thc
damagc is mainly confined to the main lcvel, but both thc upper and lowcr Icvcls have
rcccived some damage as well. Staff was directcd by thc City Administrator to explore
thc option of installing corner guards.
City Hall
Thcrc are a total of 71 comers in City Hall. The breakdown is as follows:
Upper Lcvel 8
Council Chambers 9
Lower Lcvel 12
Main Level 42
Types & Costs of Corner Guards
Thcre are thrce types of corner guards, stainless stecl, extrudcd aluminum and rigid vinyl.
All ofthc abovc arc 48 inches high. The cost comparisons on the threc types are:
Type
Stainless Stcel
Extruded Aluminum
Rigid Vinyl
Cost pcr 48 inch section
$23.90
$16.50
$13.50
Recommendation
Staffis rccommending that the typc of corncr guards in City Hall be stainless steel.
Stainless steel is thc most durable and long lasting of the three different types. It is also
thc casiest to install. Furthermore, Staff is rccommending that the 42 corners on thc main
lcvel bc donc this year at a cost not to cxceed $1,600.00, which includes Sales Tax and
installation matcrials. City Staff will do thc installation. Thc remaining 29 comers guards
in City Hall could bc installcd in 2003, dependant on Council approval.
.'
.
~
~~HILLS
CITY OF ARDEN HILLS
MEMORANDUM
DATE: May 7,2002
TO: Mayor and City Council
City Administrator Joe Lynch
FROM: Aaron Parrish, City Planner fil
SUBJECT: Case #02-06
Pilgrim House Unitarian Church
Special Use Permit Amendment
Reauest
.
The applicant is requesting an amendment to their existing Special Use Permit to
allow a daycare facility at Pilgrim House.
Backaround
As the Council may recall, this item was considered at the April 29, 2002 meeting
of the City Council. In discussion with the City Attorney, and based on additional
staff review, two additional pieces of information were presented at the meeting.
First, State law currently allows daycares of 12 or less in the R-1 Zoning District.
Our zoning ordinance only allows 10 or less. We cannot be more restrictive than
State law. In short, a daycare could operate at Pilgrim House if 12 or less
children were served.
Second, and more importantly, staff found the following language in the City
Code relative to daycare facilities and houses of worship:
Arden Hills Zoning Ordinance, Section 6, B, 2 Accessory Uses
.
Day Care Facilities for Houses of Worship and Schools. Day care
facilities for over ten (10) persons shall be considered as accessory uses
for houses of worship and schools within all residential districts if located
in the principal building.
.
Memo to Mayor and City Council
Planning Casc #02-06, Pilgrim House Special Use Permit Amendment
Page 2 of2
This language indicates that daycare is an accessory use for churches and
schools. Unfortunately, this is not reflected on the Land Use Chart within the
Zoning Ordinance. This should be updated in the future. Since churches and
schools are special uses within the R-1 Single Family Zoning District, it is still
necessary to amend the special use permit to allow for the use.
Given the fact that the Planning Commission did not have the benefit of the
aforementioned information, the Council eiected to refer this item back to the
Commission for additional consideration. in addition, the Council requested
additional information regarding state licensing requirements. The highlights the
State licensing information pertinent to this request:
· Outdoor activity area: Outdoor space must be at least 1500 square feet
total and least 75 square feet per child; be within 200 feet of the center; be
enclosed if adjacent to traffic and other hazards; be free of litter and other
hazards; and have the required outdoor large muscle equipment.
· Indoor space: The licensed capacity is limited by the amount of indoor
space. A minimum of 35 square feet is required for each child.
.
Based on the applicant's request, State licensing regulations will require an
enclosed outdoor play area of 1500 square feet. The indoor area of Pilgrim
House dedicated to the daycare is approximateiy 1100 square feet. This
represents a licensing capacity of 31 chiidren.
At their May 1, 2002 meeting, the Commission recommended approval of the
revised special use permit. This permit is aiso attached for your review.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial. If the City denies the petitioners request, "...it must
state in writing the reasons for the denial at the time that it denies the
request."
Attachments
1. Information from the Department of Human Services regarding daycare
iicensing.
2. Revised Special Use Permit
.
.
.
.
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Licensing
Ch i Id Ca re Centers
General child care licensing information:
Centers I Emglo_m I family and Group Family
Why is it important to license child care?
Parents who use child care entrust their children to a care
provider for many hours each day. Licensing child care helps
protect the health and safety of children by requiring that
providers meet minimum standards for care and physical
environment.
How do child care centers differ from other child care?
In Minnesota, licensed child care is provided through either
family child care or child care centers. Family child care is
generally provided in the caregiver's home and no more
than 14 children can be cared for at anyone time. A child
care center, generally, is characterized by a location other
than the provider's or caregiver's residence, larger numbers
of children being cared for, and staff qualification and
training requirements.
Staff ratios and group sizes
The center must meet the minimum adult/child ratios and
maximum group size with the following age categories:
Age category
Infant
Toddler
Preschooler
School Age
adult/child ratio
1/4
1/7
1/10
1/15
Max. group size
8
14
20
20
Staff qualifications
A child care center must have the appropriate number of
staff qualified as teachers, assistant teachers and aides
based on the number of children in each age group.
Teacher: A child care center teacher must be at least 18
years old and meet one of nine possible combined
.
credential, educational and experience requirements; for
example, a high school diploma with 4,160 hours experience
as an assistant teacher and 24 credit hours in a child care
related area of study.
Assistant teacher: An assistant teacher must work under
the supervision of a teacher, must be at least 18 years old,
and meet one of nine possible combined credential,
educational and experience requirements; for example, a
high school diploma with 2080 hours of experience as an
aide or intern and 12 quarter credits in a child care related
a rea of study.
Aide: An aide carries out the child care program activities
under the supervision of a teacher or assistant teacher. An
aide must be at least 16; if under 18, the aide must be
directly supervised by a teacher or assistant teacher at all
times except when assisting with sleeping children or with
toileting and diapering.
Volunteers: If included in the adult/child ratio, volunteers
must meet the requirements for the assigned staff positions.
The director, teacher or assistant teacher must supervise
volunteers who have direct contact or access to children.
.
Background studies
To protect children's safety, staff and other specified
individuals having direct contact with children in care must
have a background study conducted by the Minnesota
Department of Human Services. This study reviews the
person's criminal record and checks for any record of
maltreatment of children.
Staff orientation and in-service training
A child care center must ensure that all staff and volunteers
who have direct contact with children participate in
orientation training before starting work. At least one staff
person trained in CPR must be present in the center at all
times when children are in care. The center must develop
and implement an annual in-service training plan for staff to
assure they are well trained to care for children.
Child care program plan
The center must develop a written child care program plan
that addresses the following:
.
. supervision
. age categories and number of children served
. days and hours of operation
.
.
. goals and objectives
. specific activities
. documentation of each child's progress
. daily schedule
When a child with special needs joins a child care center, the
center must develop an individual plan for that child.
Policies
Child care centers must develop and implement written
policies governing behavior, information, emergency and
health policies.
Behavior guidance: A child care center must have
guidelines on how caregivers should give each child
guidance which helps him or her acquire a positive self-
image and learn self-control and acceptable behavior. The
guidelines should address how caregivers manage
unacceptable behavior and what actions, such as corporal
punishment, are prohibited.
Information for parents: When a center enrolls a child, it
must give pa rents written notification of:
.
. ages and numbers of children in care
. hours of operation
. educational methods
. political, religious, behavioral and philosophical ideology
. parents' rights
. parents' conferences
. health care summary
. sick care policies, first aid
. medication administration
. parental permission policy
. pet policy
. visiting procedures
. grievance procedures
Emergency and accident policies and records:
A child care center must keep a record of emergencies,
accidents and injuries that occur. Policies must address first
aid and safety rules, daily inspections for hazards, fire
prevention, disaster procedures, missing child procedures,
unauthorized pick-up of a child, medical emergency,
recording procedures, and annual analysis of center policies.
.
Health policies:
A child care center must have approved health policies and
have a health consultant who annually reviews the center's
.
health policies, including first aid, safety, diapering and
sanitation policies. The center must follow rules for ensuring
children are immunized, notifying parents about sick
children, administering medicine to children, and following
sanitation practices concerning toilet facilities, diaper
changing and hand washing.
Records
Administrative records must include parent information,
personnel records, children's records, child care program
plan, emergency and accident records, staff distribution
schedule, separation reports and health consultant reports.
.
. Personnel records must include the staff person's
identifying information; documentation that the staff
person meets the job requirements, including education
and experience; and documentation of participation in
orientation, first aid and CPR training, and in-service
training.
. Children's records must include identifying information,
parents' names, addresses, and phone numbers, parental
contact information, a list of people authorized to pick up
the child, medical care information, emergency care
information, immunization records, hours of attendance,
dietary needs, individual child care program, and parent
conferences documentation.
Facility requirements
Building code: A center must comply with applicable
building codes.
Fire code: A center must be inspected by a fire marshal
within 12 months of initial licensure.
Floor plan and designated areas: Indoor and outdoor
space to be used for child care must be designated on the
faciiity floor plan.
Outdoor activity area: Outdoor space must be at least
1,500 square feet total and at least 75 square feet per child;
be within 200 feet of the center; be enclosed if adjacent to
traffic and other hazards; be free of litter and other hazards;
and have the required outdoor large muscle equipment.
.
Indoor space: The licensed capacity is limited by the
amount of indoor space. A minimum of 35 square feet is
required for each child.
Toilets and sinks: A child care center must have one sink
and one toilet for each 15 children and proper toilet training
.
equipment for toddlers. Hand sinks, other than for infants,
must be in the toilet areas. Single service towels or air
dryers must be in each restroom. Fixtures must be placed at
age-appropriate heights. Water temperatures must not
exceed 120 degrees Fahrenheit.
Furnishings, equipment, materials and supplies: A child
care center must have the quantity and type of furnishings,
equipment and materials specified for infants, toddlers,
preschoolers and school-age children. Examples include:
. Furnishings - rugs or carpets, nonfolding chairs, cribs and
changing tables.
. Program equipment and materials - books, large and
small building blocks, infant mobility equipment, cognitive
development material, manipulative equipment, and arts
and crafts supplies.
. Supplies - blankets and sheets, disposable changing table
paper, diapers, single service towels and liquid handsoap.
How to apply for a license
To apply for a Minnesota child care license:
.
. Submit a completed license application to the Minnesota
Department of Human Services. For a copy of the form,
contact the Licensing Division at 651-296-3971 or write
to 444 Lafayette Rd. N., St. Paul, MN 55155-3842.
. Document compliance with the applicable building, fire
and safety codes, health rules, zoning ordinances, or
document that an appropriate waiver has been given.
. Provide evidence of worker's compensation insurance
coverage.
. Provide Social Security and Minnesota business
identification numbers.
. Submit a nonrefundable license fee (the amount will
depend on the licensed capacity of the facility) to the
Licensing Division.
A license application is not considered complete until all of
the required documentation is submitted. When the
department has received a completed application, a child
care licensor will schedule and conduct an on-site licensing
inspection to ensure the basic standards are met.
For more information
.
A complete description of child care center licensing
requirements can be found in Minnesota Rules, parts
9503.0005 to 9503.0170, commonly called Rule 3, available
in the reference section of your local library, or at
www.revisor.leq.state.mn.usl<:iCYkL. Also, you may contact
.
.
.
People We Serve
EmgramsJ3<. CQr1tiicJ.:>
Topics AtoZ
Search the DHS
Feed I;>_,tck
the Minnesota Department of Human Services, Licensing
Division, 444 Lafayette Rd. N. , St. Paul, MN 55155-3842 or
call 651/296-3971.
Minnesota Department of Human Services
Title: 'licensing Child Care Centers (MN DHS)'
U RL: http://www.dhs.state.mn.us/LicensingjChildeareCenters.htm
File last modified: 02/12/2002 15:51:36.
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.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
SPECIAL USE PERMIT CASE NO. 02-06
The undersigned, Administrator for the City of Arden Hills therein "City") certifies as
follows:
1. That an application for a Special Use Permit was submitted by Pilgrim House,
(herein "Permitees") requesting that the City issue a Special Use Permit which
will allow the Permittee to use the described property for worship services and
educational programs, and a daycare facility consistent with previous Special
Use Permits, and in strict conformance with plans, specifications, narrative and
pictorial descriptions, sketches, transparencies, planning reports and other
documentation submitted to and filed with the City in connection with the above
referenced Planning Case. The parcel is located at 1212 Highway 96 on the
following described real property situated in Ramsey County, Minnesota, to-wit:
Back part of the South 417.42 feet of the of the North 468.42 feet of the
West 208. 71 feet NE quarter ofthe NE quarter of Section 23, Township
30, Range 23, Ramsey County, Minnesota.
2. That such application complied with the City's zoning regulations;
3.
That the application was reviewed and a public hearing was held by the City's
Planning Commission on the 3rd day of April, 2002; and,
.
4. That the application, supporting data, and Planning Commission's
recommendations were reviewed by the City Council on the 13th day of May,
2002, at which time the City Council granted the Special Use Permit which allows
the Permittee, its successors and assigns, to use the previously described
property for worship services and educational programs, and a daycare facility
consistent with previous Special Use Permits subject to the following conditions:
4.1 Daycare enrollment be limited to 20 children.
4.2 Daycare hours of operation be restricted to 7:00 am to 5:30 pm.
4.3 Compliance with the Fire and Building Code.
4.4 Compliance with applicable County and State licensing
regulations for daycare facilities.
4.5 Compliance with previously approved special use permits.
5. Any violation by Permittee, its successors or assigns, of the provisions of this
Special Use Permit shall be deemed a violation of the Arden Hills Zoning
Regulations entitling the City of the various remedies provided therein.
6.
A certified copy of the Special Use Permit shall be filed by the City Administrator
with the Ramsey County Recorder or Registrar of Titles. If the Subject Property is
torrens, the Permittee shall provide the City with the Owner's Duplicate Certificate
of Title in order to allow the City to file a certified copy of this Special Use Permi!.
.
Special Use Permit, Planning Case 02-05
Pagc 2
April 29, 2002
.
7.
The invalidity of any condition, limitation, provisions, paragraph, sentence or clause
in the Permit shall not impair or affect in any manner the validity, enforceability or
effect of the remaining provisions of the Special Use Permit.
Dated the 13th day of May, 2002
CITY OF ARDEN HILLS
Joe Lynch, City Administrator
Pilgrim House
.
Representative
.
~
~
EN HILLS
..
MEMORANDUM
DATE:
May 8, 2002
TO:
Mayor and City Council
FROM:
Joe Lynch, City Administrator
.,. J'
k"0
\.
I. 'j
SUBJECT: Operations and Maintenancc Emp'1oyee Replacement Hire
CC: T. Moore - Operations and Maintcnance Director
J. Perron - Operations and Maintenance Superintcndcnt
T. Post - City Accountant
..
Background
Currcnt Operations and Maintenance cmployec Mike McKinncy has announced hc will be
leaving thc City of Arden Hills at the end of Octobcr, 2002. Mike has becn an Arden Hills
cmployee for 30 years.
With this announcement, staff thought this would bc a great opportunity to hire a rcplacement
employec bcfore the departurc of anothcr. This is a bit unusual, but staff believes there are
advantages to this opportunity.
In a typical hiring process, which can take as long as two or three months, other staff would bc
required to pitch in and pcrform jobs and duties that they might not othcrwise have to until a
replacement was hired.
A newly hired employee usually docsn't have thc opportunity to lcarn the history, nuances and
peculiarities about the systcms, and how they operate from an employec who has performed
those tasks directly. Usually, these tasks are learned by asking a lot of qucstions, a lot of trial
and error, and sometimes, missteps on lost time duc to lack of "direct" knowledge of the
situation. In this case, the new employee can "pick thc brain" of thc person hc/she is replacing
and learn thc particulars and nuances about the system directly.
,
A third advantage is an opportunity for thc newly hircd employcc to learn and apply knowledge
gained without some of the prcssures that come to bear when filling a position that has becn open
for some period of time.
.
.
.
~
~
~
EN HILLS
MEMORANDUM
DATE: May 7, 2002
TO: Mayor and City Council
City Administrator Joc Lynch
r
FROM: Aaron Parrish, City Planner /1 r
SUBJECT: 2002 Mctropolitan Council Opportunity Grant
Attachcd is a draft grant application for thc Metropolitan Council Livable Communitics
Demonstration Account Opportunity Grant program. Opportunity grants are available to fund
local initiativcs to devclop project-specific and site-spccific land use plans that:
· Plan to demonstrate compact and connected land usc pattcrns that are linked to transit
wherc available, or build capacity for transit service, and support walkable
ncighborhoods.
· Propose a mix ofuscs, including a mix of housing typcs and costs, and an economic mix
near commercial, civic or other uses that facilitate daily needs and community activitics.
· Plan to protcct and enhance natural resources.
· Show potential for cvolving to projects eligible to receive future LCDA funding in the
development catcgory.
Eligible uses of funds include prcparation of master plans or detail cd redevelopment plans;
markct studies to assist in dctcrmining rctail/office/housing mix and cost; conducting dcsign
workshops and dcvcloping design standards; zoning and land usc implcmcntation tools, such
as overlay zones, spccial zoning districts.
Our particular grant requcst is for master planning assistancc for thc TCAAP propcrty in the
amount of S 1 00,000. Feci frcc to contact me if you should have any questions.
.
.
.
Livable Communities Demonstration Account
of the
Metropolitan Livable Communities Fund
OPPORTUNITY GRANT APPLICATION INSTRUCTIONS - 2002
Attached is the application for the 2002 Opportunity Grant Program. It is due at the Metropolitan
Council at Mears Park Centre in St. Paul by 4:30 p.m. on May 15, 2002.
An electronic version of the application is avaiiable on the Council's website: www.metrocouncil.org
Click on Livable Communities.
PreparinQ your application:
. Follow the order of the format and the questions asked.
. The application is organized into 4 sections (plus attachments). Start sections on a new
8.5 x 11 sheet of paper where noted. Leave a one-inch margin on all sides and use an 11.
point font.
. Be sure to respond to all the questions in each section. If not applicable, write "not
applicable."
. When providing your response, type the section heading, question number and any
bolded words before answering the questions. Please be direct and succinct with your
responses.
. Your answers to the application questions cannot total more than five (5) pages, plus the
cover sheet and five (5) attachments (as specified at the end ofthis application) -11
pages total. If your application exceeds eleven pages, it will be returned for revision.
. Submit 15 copies of the complete application to:
Linda Milashius
Metropolitan Council
Mears Park Centre
230 East Fifth Street
St. Paul, MN 55101
. Submit one (1) electronic version of the application (attachments do not need to be
included) to:
Linda.milashius@metc.state.mn.us
.
.
.
Livable Communities Demonstration Account
of the
Metropolitan Livable Communities Fund
OPPORTUNITY GRANT APPLICATION - 2002
COVER SHEET
Project Name
TCAAP Reuse
Applicant
City of Arden Hills
Project Location (city)
City of Arden Hills
Address (street boundaries)
Hiqhwav 10. Hiqhwav 96. 1-35W. and County Road I
Project Size (acres)
1100 Acres
Contact Person -
NAME
ADDRESS
PHONE
FAX
E-MAIL
Aaron Parrish. City Planner
1245 Hiqhwav 96. Arden Hills. MN 55112
651-634-5125
651-634-5215
aa ron. parrish@ci.arden-hills.mn.us
PROJECT SUMMARY
In 50 words or less, summarize the key objectives or components of the project you are proposing.
The Twin Cities Army Ammuntion Plant (TCAAP) encompasses approximately one-third of the City's
land area. With the recent indication that the Army may make portions of the property available for
reuse, the City is initiating detailed land use and infrastructure planning to ensure that the property is
reused consistent with community, sub-regional, and regional expectations.
.
.
.
1. THE SITE (begin a new page - half page limit)
a. Describe the current land uses on the site.
The 2300 acre site is currently owned by the Department of the Army consisting of buildings
and site improvements that previously supported the use of the property as an ammunitions
production facility. The Minnesota Army National Guard currently has license to
approximately 1200 acres on the eastern portion of the property for training purposes. The
site is currently one of the largest tracts of undeveloped land in the core metropolitan area.
b. Identify adjacent land uses, development and transit services.
The area identified for potential development is bordered by 1-35W to the west; residential
and institutional uses to the north and south; and areas of the TCAAP property currently
under license by the Minnesota Army National Guard to the east. Transit service is currently
limited to an adjacent park and ride in Mounds View and limited service on Lexington
Avenue.
c. Describe potential additions or changes to the land uses the proposed project may generate.
Based on preliminary planning and visioning for the property, it is anticipated that the
property will be developed with a mix of residential, commercial, and office development.
2. DESCRIBE THE PROJECT (one-and-a-half page limit)
a. Project goals - Briefiy describe the objectives and goals that the city expects to achieve
with the proposed project. How do they reiate to goals and objectives cited in the city's
comprehensive plan? How do they relate to transit and other regional infrastructure? How
do they relate to protecting and preserving the environment?
While definitive goals and Objectives will be more cfearly defined in conjunction with the
public planning process, previous planning associated with the entire TCAAP property
articulated the fof/owing:
Land Use Transoortation and Infrastructure
. Create identifiable neighborhoods and . Design and buifd an internal system of roads that
neighborhood units. promotes desirable development patterns, is
. Encourage the construction of a variety of transit friendly, and finks TCAAP to the rest of
housing types particularly those not currentfy Arden Hills, adjacent communities, and the
avaifable. region.
. Encourage mixed, multiple, and shared uses of . Encourage use of alternate travel modes, such as
buifdings. biking and walking, by creating pedestrian friendly
. Create retaif, residential, and mixed use areas environments and linking activity centers with
that are pedestrian and bicycle oriented and trails and other non-vehicular routes.
minimize vehicular traffic. . Plan for infrastructure that takes advantage of
. Establish a development pattern that can be and enhances existing natural features.
readifv served bv Dublic transoortation.
Ooen Soace and Recreation Communitv Character and Develooment Qualitv
. Provide a balance of active and passive open . Establish design standards that encourage good
spaces that respect and take full advantage of design and development practices.
natural site topography and features. . Encourage innovative development practices.
.
.
.
b. Tasks and Outcomes - What are the tasks to be performed, and what are the expected
outcomes or products of these activities proposed to be funded by this opportunity grant?
The following highlights the overall tasks and timeline associated with the project:
~
A~~HllL~
rCAAl' RtTiSE 1>1,\'K8 & TlMELf/'v'E
1002-2004
H<~in Sit<l'l'.pjCI""1r"Cl;~" ,\t!jyil~'
Action Item
M~)'
znn2
2002
Jun<
July
2002
A2~~~!It S'p'~mbor 21}(12 O'lob.< 2002 No~'mb.r 1001 n.c,mb.r 200! 2003
'00'
Sel.o! m.,tor <1",".1.)1''' or I]~fin. 1')"0,"" fer' ,,1<<1ing nl"t<l
denlop<r
Prtlon( Fi,,~l PrQpo,"1 i Don'!nllInon; T,"~m to) (""ngr""iM"1
Dd<g"tiDIl
Inlll." pulll;" pl'nl1i,,~ process "nr] ~j",I~',j, inm'l}(I"";n~ rllll.'"l,
bu';n." HI'''''''I.>II",o, Pi~l",jl\~ C"'0mi",",", PTRC. do<l.'J
oftW~I., ~n,1 "In,r "q~nu"tj~n,;j"'lid'lu.l, ,,'jrh ~ ,-..I,d ;n"""'1 in
tho,.",,,..,,ITCAAI'
Fi,,~liz< IUblio )I~nn;n~ ,ro<",,<
Prol<'t,Ao<uj'lion
Comple1e
-
N~rSrDrr"d
j"Progre's
Upon completion of the land use and infrastructure planning element of the project, it is
anticipated that the City will have the tools and information available to ensure that the
property is reused in a manner consistent with community expectations. Since a master
planner has not been retained at this point, specific tasks for the public planning component
have not been enumerated. Prior to retaining a master planner, the City will be facilitating a
"civic engagement" process in conjunction with the University of Minnesota's Design Center
for the American Urban Landscape. This will allow a common vision to be developed for the
site prior to more refined analysis.
c. Timeline - What is the general timeline for this proposed project and the tasks outlined
above? When do you anticipate beginning your project? (Or, if project has already begun,
list steps completed or begun). What is the expected completion date of this project?
Describe any circumstances relating to time constraints or development pressures on the
project.
Based on the timeline above, it is anticipated that master planning will be completed near the
end of 2002 or early in 2003. The "civic engagement" element will begin in the near future.
With regard to timing, the City would like to have a master plan developed as soon as
possible to help facilitate the land transfer process.
As stated previously, timing of the overall project is dependent on actions by the Federal
government. If the Federal government elects to "dispose" of the property by deeding it
directly to the City, this process could take approximately 2-4 years. Alternatively, the City
could pursue the property through special Congressional legislation. This could potentially
expedite the process. As an aside, there is significant pressure by a variety of groups to
obtain portions of the property for uses consistent with their particular mission and objectives,
but not necessarily consistent with the City's comprehensive plan.
. 3. PROCESS AND PARTNERSHIPS (begin new page - two page limit)
a. Local involvement. Describe the role of the applicant city officials and staff and the nature
of community involvement in the project.
. Community officials and staff:
While the particular planning approach has not been identified at this point, it is anticipated
that community officials will be central to the process. Preliminarily, it is anticipated that a
task force will be convened to act as a master planning working group. This group would
consist of members ofthe Planning Commission; Parks, Trails, and Recreation Committee
representatives; and other interested community members. As outlined in the Project Team
element below, staff will serve to facilitate the process.
. Public Involvement.
Given the size, scope, and potential implications of such a large project, a comprehensive
public involvement strategy is paramount to the development of a plan that is accepted by
members of the community. Presently, the City of Arden Hills is working with the University
of Minnesota's Design Center for the American Urban Landscape to facilitate a "civic
engagement" process. This will allow interested community members the opportunity to
refine a collective vision and provide the foundation for planning outcomes in conjunction
with the selected master planner.
.
b. Project Team. List participants and roles in carrying out the proposed activities. If
consultants have been hired, who are they and what is their role? List names or
qualifications of consultants you would propose hiring.
Staff or Consultant
Name
Name of Firm
if a Iicable)
Joe Lynch,
City Administrator
City of Arden Hills
. Aaron Parrish, City
Planner City of Arden Hills N/A
. Terrance Post, City
Tresurer
.
. Carol Swenson,
Senior Research University of Minnesota .
Fellow Design Center for the
Research Fellows American Urban
. Landscape
. Research Assistants .
.
N/A
...: .. Role or Task
be Underta
. Project leader
. Provide overall project
direction
. Liaison with City Council
and other elected officials
. Project managers
. Manage day to day project
activities
. Consultant oversi ht
Livable
Communities
Planning and
Design Studies
Northeast Area
Planning Study in
Blaine
Nicollet Avenue
Urban Design &
Transportation
Plan
. Background analysis
. Public Design Workshops
. Develop and articulate
community vision I guiding
principles.
.
Staff of ~onsultar~11 "
'Name 'I
.
Sufficient staff and
financial
resources to
undertake the
scope of such a
project on a
relatively short
timeline.
.
Overall land use planning
for portion of the site likely
to be acquired by City
Overall infrastructure
planning for portion of the
site likely to be acquired
by City.
Master Planning
Consultant (Engineering,
environmental, and market To be determined
subconsultants will also be
incorporated),
.
In addition to the above, throughout the civic engagement process and master planning for the site,
the City will rely on the experience and expertise of Centex Multifamily, Ryan Companies, and Glenn
Rehbein Companies. This development team has recently been designated by the City Council as
tentative master developer for the site. While at this time the relationship between the City and the
development team has not yet been formalized on a legal basis, it is anticipated that the Centex
team will be integral with regard to land acquisition. The collaboration will also provide an invaluable
market perspective.
c, Partnerships. List and briefly describe the type and nature of partnerships in the project
among government, private, for-profit and non-profit sectors (as applicable).
In anticipation for the reuse of TCAAP property, the City of Arden Hills has established
several formal and informal partnerships. These partnerships include:
.
· 1-35W Corridor Coalition and Adjacent Communities: The 1-35W Corridor Coalition, a
coalition of seven cities adjacent to 1-35W, has provided strong support to the City's
redevelopment efforts for the TCAAP site, As the project progresses, partnering with
Coalition cities will promote positive intergovernmental cooperation and provide a
subregional context for decision-making. The Coalition Board, along with the Cities of
New Brighton, Mounds View, Roseville, Blaine, and Circle Pines have all provided
resolutions of support with regard to Arden Hills' TCAAP redevelopment goals.
· Metropolitan Council: While a partnership has not been formally established, it is
anticipated that the Metropolitan Council will be active in planning and supportive of the
reuse of the TCAAP property. Recently, with recommendation from the Livable
Communities Committee, the Metropolitan Council has provided a resolution supporting
Arden Hills' effort to redevelop the property.
. Congressional Representatives: The City of Arden Hills has been working closely with
congressional representatives and their staff. In particular, the Mayor and City
Administrator have been working close with Representative Betty McCollum on a
multiplicity of issues impacting the site.
. Public - Private Partnership: As previously mentioned, the City has designated a
tentative master developer for the site. As such, the Centex development team will
provide resources (both financial and in-kind) to facilitate the reuse and acquisition of the
TCAAP property. However, it should be noted that the City will guide the planning
process independent of the selected development team.
.
.
.
.
4. FUNDING REQUEST (begin new page)
Eliqible Uses of Funds: Preparation of master plans or detailed redevelopment plans; market
studies to assist in determining retail/office/housing mix and cost; conducting design workshops and
developing design standards; zoning and land use implementation tools, such as overlay zones,
special zoning districts.
Ineliqible Uses of Funds: Land acquisition, infrastructure, construction costs, administrative
overhead, project coordination, activities prior to the start of the grant project; legal fees; permits,
licenses or authorization fees; costs associated with preparing other grant proposals; operating
expenses; comprehensive planning costs; and prorated lease and salary costs.
Use attached table (Attachment A) to provide requested information, then respond to the
following questions (one page limit):
a. Total Amount Requested:
$100,000
Based on the project scope and size, we are requesting funds in excess of $75,000
b. If fewer dollars are available than requested, how would you prioritize the components in
your request.
See item 40
c. How would a smaller grant affect your ability to move the project forward?
See item 40
d. What could not be accomplished in the project but for receipt of an Opportunity Grant?
It is anticipated that the planning process for TCMP would go forward absent any financial
support from the Livable Communities Demonstration Account. However, no funding or a
reduction in funding would have two primary impacts. First, the scope of the planning work
would have to be reevaluated. This would limit the amount of information available for
decision-making and planning purposes. If the project scope were reduced, areas that may
not be able to be incorporated include comprehensive market analysis; higher quality
graphics, mapping, and other visual representations; select land use implementation tools;
and innovative public involvement strategies/processes. Second, a reduction in funding may
have an adverse impact on the quality of planning consultant that is retained for the project.
Given the size and scope of the project, it is hoped that a planning consultant with significant
experience in the area of military reuse, contemporary urban planning principles,
transportation, and design could be retained, Funding constraints may place the City in a
position of selecting the low bidder for the project.
Five (5) Attachments: (8% x 11 size strongly preferred)
A. Financial Summary
B. Current land use map
C. Site location map including location of transitways, hubs, bus routes and stops.
D, Concept or site plan
E. Resolution of Support
.
.
.
ATTACHMENT A
OPPORTUNITY GRANT APPLICATION
FINANCIAL SUMMARY - SOURCES AND USES
Total Amount Requested: $100,000
Civic Engagement Process
Master Site Planning
$0
Master Developer/
Local Revenue
$65,000
$100,000
Master Developer/
Local Revenue
$400,000
Note: Awards must be matched by a 1:1 local contribution, which can include in-kind and other
contributions.
DO
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~
~~HILLS
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Legend
Existing Land Use
SFD: Single Family Detached Residellijal
SFA: Single Family Attached Residential
MF:MultipleFamilyResKlential
MH: Mobile Home
NC: Neighborhood Commercial
CC: Communily Commerc;al
RC: Regional Commercial
He: Highway Convenience
OFC:Office
lI:Lightlnduslrial
HI: Hea';ylndustrial
IN: Inslituilional
SRO: Outdoor Sport/Recreation
OSN: Natural Open Space
asp: Passive Open Space
RR: Rail Road
UTL: Utility
VAC:Vacant
Water-Features
Righl-af-Way
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.
.
.
RESOLUTION NO. 02.20
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING APPLICATION
FOR AN OPPOPRTUNITY GRANT THROUGH
THE LIVABLE COMMUNITIES DEMONSTRATION PROGRAM
WHEREAS the City of Arden Hills is a participant in the Livable Communities Act's Housing
Incentives Program for 2002 as determined by the Metropolitan Council, and is therefore eligible to
make application for funds under the Livable Communities Demonstration Account; and
WHEREAS the City has identified a proposed project within the City that meets the Demonstration
Account's purpose/s and criteria; and
WHEREAS the City has the institutional, managerial and financial capability to ensure adequate
project administration; and
WHEREAS The City certifies that it will comply with all applicable laws and regulations as stated in
the contract agreements; and
WHEREAS the City Council of , Minnesota agrees to act as legal sponsor for the project contained
in the opportunity grant application submitted on May 15, 2002,
BE IT FURTHER RESOLVED that the City Administrator is hereby authorized to apply to the
Metropolitan Council for this funding on behalf of the City of Arden Hills and to execute such
agreements as are necessary to implement the project on behalf of the applicant.
Adopted this 13th day of May 2002
Mayor Dennis Probst
ATTEST:
City Administrator Joe Lynch
.
~
~~HILLS
MEMORANDUM
DATE:
May 10, 2002
FROM:
Mayor, City Council Members, and-City Staff
---
~,/i
Joe Lynch, City Administrator.'':. .-/
TO:
SURJECf:
Non-Agenda for Week Ending 5/10/02
1. GENERAL ADMINISTRATION
0 Invitation N orthwestem College Summer Music Festival
0 City of Shorewood letter regarding Legislative Bill
0 TCAAP memo from Rehbein
0 Joint Maintenance Facilitv Design/Build Process
. 0 School Board Transportation
0 Proposal for Transit Shelters at MT Bus Stops
2. COMMUNITY DEVELOPMENT
o
Cub Food
Aaron, Terry and I mct with rcpresentatives from Oppidan Corporation to discuss the
possibility of a Cub Food storc on thc corner of Lexington and Grey Fox Road. This
was a preliminary discussion only. No plans havc been drawn or applications madc.
o
Presbyterian Homes
It was prcviously rcportcd that Prcsbyterian Homcs was going to submit an
application for dcvclopment at the interscction of New Brighton Road and Lakc
JohaIllia Boulevard for a work/live development. To datc, we have not receivcd any
application and at this point they can not make the June PlaIlliing Commission
meeting dcadline.
3. FINANCE
.
o
City of Arden Hills Budget Summary
o Investment Portfolio Analvsis
o Ramsev County Sheriff's Department Proceeds Report
.
.
.
Non-Agcnda for Week Ending 5/10/02
Pagc 2
4. OPERATIONS AND MAINTENANCE
5. PUBLIC SAFETY
o Lake Johanna Fire Department Monthlv Fire Report
6. OTHER
o Draft Upcominl! Al!:endas
o AMMFaxNews
o Miscellaneous News Articles
.
.
.
~
~HILLS
MEMORANDUM
DATE:
May] 0, 2002
TO:
Mayor and City connCi1memb~.d d ~ City Staff
Joe Lynch, City Administrator ~
FROM:
SUBJECT:
Administrator Update for Week Ending 5110/02
Meetings
May 6 May 7 MayS Mav9 Mav 10
Recreation Lake Johanna Meeting with Meeting with Metropolitan
budget Fire Department Deputy Clerk Oppidan Council 2030
discussion budget meeting Development, blueprint
possible Cub discussion at
store Shoreview
Community
Center
Guidant chamber Meeting with
meeting design center
TCAAP
discussion
Work Schedule
o Continued follow up of Labor Relations Associates job descriptions and market salary
survey
o Preparation of information for City Council on organizational change
o Union negotiations and approved contract
o Preparation for meeting with design center on TCAAP
o Attempt to contact Centex and Raybein to establish a meeting on TCAAP
o Continue preparation of parameters for budget discussion
Upcoming Issues
o 1-694 aesthetic design review parameters, potential meeting with Government Services
Administration and Representative McCollum for TCAAP, discussion with ISD 621
School Board Chair and Superintendent
o 2003 preliminary budget
o 2003-2007 CIP
o 2003 PMP
o I year and 4 year CIP for Parks and Recreation
o Draft personnel policy
.
.
.
'/fa
~~@
KTI5 FM 98.5 I AM 900
3003 Snelling Avenue North, Saint Paul, Minnesota 55113-1598 I VOICE: 651.631.5000 FAX: 651.631.5084 I WEB: www.Ktis.fm
May I, 2002
Mayor Dennis Probst
Arden Hills Village Office
4364 W. Round Lake Road
Arden Hills, MN 55112
Greetings!
KTIS Radio and 1"~ortlrwestem College -"vould like to cordially invit(; you to be OUI
special guest at the Summer Music Festival on Saturday, June 8, on the Northwestern
College campus.
We thought it would be nice to extend this special invitation so you could have a chance
to attend the concerts and learn a little bit about Northwestern as we enter our 100'h
Anniversary year.
The outdoor Music Festival will be held from 10 a.m. to 9 p.m. and features music by
Michael W. Smith, Sara Groves, Chris Rice, Lenny LeBlanc and Nicole C. Mullen.
Throughout the day there will be special activities for the whole family. KTIS will be
broadcasting live, we'll have representatives from the Timberwolves, Lynx and the
Wild. A birthday cake cutting will take place in the afternoon. Food will be available for
purchase.
As our special guest, we would like to offer you up to two complimentary tickets. All
you need to do is call Tami Kroll at 651-631-5115. When you receive your pass, you
will also receive information regarding parking. In order to take advantage of this offer,
please respond by May 17,2002.
We would really like to see you there! This is going to be a great day for fun and
relaxation.
Sincerely,
~~
Jon Engen
Station Manager - KTIS
p.s. If you'd like to know more, check out the web site at www.ktis.frn or call the
information line at 651-631-5052.
"__'~i__~_=--..._=--._~
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cl.shorewood.mn.us
April 30, 2002
Mayor Dennis Probst
City of Arden Hills
1245 W Hwy 96
Arden Hills, MN
Dear Mayor Probst:
We have achieved a major, overwhelming victory at the Legislature. A new bill was been signed into
law on April 19 that will restrict the use of lawn fertilizers containing phosphorus throughout the
state. Minnesota is the first state in the nation to take such an action to further improve the quality of
our waters and thus reduce the public costs to treat the effects of phosphorus pollution.
.
Your support and that of over 50 cities, other local governments and associations, largely through
governing board resolutions and contacts with legislators at key moments, were critical to the passage
of this legislation. I would like especially to acknowledge the financial support given to Shorewood
by the cities of Cottage Grove, Eagan, Eden Prairie, Falcon Heights, Plymouth, and Stillwater.
While we sought State regulation of the sale of these fertilizers, this broad of a scope proved
unpassable. By restricting the use of such fertilizers, however, we believe that manufacturers and
retailers will not want to cause or abet illegal activity by their customers; hence, they will need to
make low- and no-phosphorus fertilizers readily available to consumers.
The key provisions in the legislation, nearly all of which will take effect January I, 2004:
.
· Maximum of 0% phosphorus content in the seven-county Metro area, and 3% phosphorus
content in the rest of Minnesota, will be allowed to be used. (Reasonable exceptions, of
course: establishment of new turf, or soil test results showing a deficiency of phosphorus.)
. Non-metro local units of government may adopt ordinances to go to 0% phosphorus, provided
that they subsequently notify the Department of Agriculture.
. Local ordinances more restrictive than the new law are grandfathered if they were effective
prior to August 1,2002. (The League of Minnesota Cities and Association of Metropolitan
Municipalities are developing sample/model ordinances for cities that may want to have
restrictions on the sale of fertilizers with phosphorus.)
. Golf courses and commercial applicators are exempted, provided they have State license,
training, or certification.
· The Department of Agriculture, with consultation from other interested organizations, will
develop point-of-sale information.
no
t:.J PRINTED ON RECYCLED PAPER
.
Lawn Fertilizer Legislation
April 30, 2002
Page Two
. The Department of Agriculture, with involvement of the University of Minnesota extension
service and other interested or affected parties, will evaluate effectiveness of the law and
report to the Legislature by January 15, 2007.
. The scope of the legislation is turf fertilizers. Cities may not regulate fertilizers containing
phosphorus for agricultural uses or application.
Being involved in the process of passing a piece oflegislation is interesting, to say the least. This
proposal certainly had its ups and downs. Despite the overwhelming support (55 - 3 in the Senate,
116 - 16 in the House, on each body's fIrst reading), there were severa! times that the bill might be
held up to miss committee deadlines, and several times that the nose-counting did not appear in our
favor. There were many long or sleepless nights. Ultimately, hard work at fInding common ground
as well as good old common sense prevailed.
This law was the result of the involvement of many people and organizations. I am greatly
appreciative and personally humbled by the support shown by so many, Shorewood is proud to be a
member of the broad coalition backing and pushing this bill. Thank you again for being a part of this
unprecedented legislation,
. Sincerely,
.;.'L'.,'
etG iU /
Woody Love
Mayor
c: City Manager/Administrator
.
Lynch.Joe
~rom:
.,sent:
To:
Cc:
Subject:
Bart [brehbein@rehbein.com]
Friday, May 03, 2002 10:28 AM
John Hink; Collin Barr; Roger Fralely; Mike Zipko; Song Lo Fawcett; Jeff
Knutson; Mark Vargo; Kent Carlson
Joe Lynch
Media Relations on TCAAP
To All Concerned,
I just received a phone call from Joe Lynch about a conversation he had with the mayor either last
night or this morning. The mayor became very concerned over the media coverage after yesterday
and is respectfully asking us to cooperate in keeping publicity very low profile at this time.
He is concerned the congressional delegation and other groups may get the wrong impression over
these reports. Redevelopment of TCAAP is a very sensitive issue for many and the less said the
better at this time. I told him we would supply no more information to the media until we had met with
the city and could coordinate how communication with the media will take place. I told him we were in
complete agreement with the mayor on this issue.
I also emphasized we were not attempting to solicit interest from the media over the TCMP
developments but that we have been contacted by media based on the decision the city council
made Monday night.
erhe bottom line at this point is that it is in the city and our best interest to keep this process low
profile at this time. I would request that for the time being any requests to our team from the media
for information on this matter be forwarded to the City of Arden Hills, and we will let them handle it
until a more formal process and procedure can be mutually agreed to.
If you have any comments or concerns on this please let me know.
Bart Rehbein
Glenn Rehbein Companies
Office 763-784-0657
Cell 612-919-2020
Fax 763-784-6001
brehbein@rehbein.com
www.rehbein.com
.
1
May-ai-lOa! 13:33
From-PETERSON FRAM BERGMAN
6511181753
T-610 P 001/00, F-,,7
Wam=n E. Peter!'.ol1
leramc Jl Filla
D(lnil.!1 Wmfrarn
.Glenn ^. 8e-rgmall
Jo~n Mi..::h3el Miller
M1Ch<.l-.:-lT.Obcrk
Stc:vel) H. 8runi>"
p;llIlW, F;;hninc
EsdHH E Mc:Cilini.<;
C~merQrl S. M(Lel\cll\d
P&TERSQ\J,
~rl~~I1qMW
Suite 300
'i0 E<:Jst Fifth Street
St. r<luI.MN,),)IOI~J197
(6";] ) 20 I ~8Q'j)
16')1) 228-\7'5J 100cslrnile
FAX COVER lETTER
,
Fax Number: (651) 228-1753
Date:
May 1, 2002
Time:
Please deliver the following pages to: Joe Lynch
From: JerrY Filla
Total number of pages including this cover letterS
.
File Name:
File #: 10450/92-1
Sent by:
Bab
Fax # Sent to: AH
This transmission consists of confidential information which is intended and designated only
for the person named above. If you receive this transmission by mistake, please cail 651-291-
8955 (collect) and request the fax operator.
HARD COPY TO FOllOW BY MAil
YES ...L- NO
.
. f\L~:.\ AnMLn L'.'.! ,N WI~'" 11'<51"'
~.y-01-1001 13:33
From-PETERSON FRA~ BERG~AN
5511191153
T-610 P 001/003 F-331
Wdfren E. Pelt"rson
lero(l1~ r FilL:..
Daniel WifI tfam
.Clenn A. Bd{:.mdn
lonn Michael Mill<.:r
!V\lC!l<lC::( r. Oberl\..'
Srl:V<.:H H 6~.ul)s.
Paul W Fahnin~
E~(h6r f M/.:Ginni;
(<lmeron s. M(L-e-Ilar.d
_' P~TERSCN.
~~~:~J.Ji9~
Suite ,00
SO Ea.~t pifth Street
51. r.:.uL MN 5'5101.1 \07
(65 I) 2Q ~ _891)1)
lo5112'2EH7'Blacsimll~
Direct Dial #(651) 290-6907
jfilla@pfb-pa.ccm
May 1, 2002
Joe Lynch. City Administrator
City of Arden Hills
VIA FAX
RE: County Maintenance Facility
TeAAP Property
Our File No,: 10450/920001
Dear Joe:
.
As you may know. Ramsey County is the only charter county in the State of Minnesota. The
Ramsey County Charter includes the following provisions:
1. To acquire by gift, devise, purchase or condemnation any property on such
terms as the Cou nty Board deems appropriate, and to sell or lease any property
of the County, if needed, for the full discharge of the powers and duties of the
County, subject to this Charter and State law, (Ramsey Charter Section 2.02,
Subd. l).
2. To contract for acquisition, construction, or improvement of real property or
buildi ngs in a manner determined by the County Board, to serve the interests of
the public in regard to cost, speed, and quality of construction. Alternative
construction procurement methods inciude, but are not limited to: (1) the
solicitation of proposals for construction on a design/build basis and subsequent
negotiation of contract terms; or (2) the solicitation of proposals for a
construction management agreement which may include a guaranteed
maximum price, (Ramsey County Charter Section 2.02, Subd. M),
It is the County Attorney's position that the flexible design/build provisions of its Charter
supersede the competitive bidding requirements of the Uniform Contracting Law (M.S.
~4 71.345). The County has utilized its design/build process in the past and anticipates that
it will follow this process if it constructs a maintenance facility on the TCAAP Property.
.
'...\.j,',1\11M,'!"I'.I) INWI<;( (IN~If\l
.
.
.
May-Ol-ZDDZ 13;33
T-610 P 003/003 F-337
From-PETERSON FRAM BERGMAN
6512Z91753
May 1, 2002
Page 2
Assuming that the County undertakes the construction project, State law would permit the
County to lease or convey all or a portion of the property to the City.
Any county, town, city or other public corporation may [ease or convey its lands
for a nominal consideration without consideration or for such consideration as
may be agreed upon to the state or to any governmental subdivision, to the
United States or to any agency of the federal government, another public
corporation, or to the Minnesota State Armory Building Commission for public
use when authorized by its governing body. (M.S. H65,035).
There are many ways to structure a sale or lease option between the City and the County. The
City could sign an agreement to lease or purchase the property. As part of that agreement, the
City could define the manner in which it wants to participate in the design phase of the project.
The agreement could also address issues relating to construction materials, setbacks,
landscaping, and other issues relating to zoning.
JPF:bab
cc: Terry Post via fax
F ;\users\BA RBER\J ERRY\apr30. jof ,wpd
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.
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4-~~
Transportation Questions and Answers
-c~
In response to a proj ected budget shortfall in 2002-2003, the School Board held a series
of community forums to hear the public's reaction to proposed reductions that currently
total $4.6 million. During those meetings, many citizens expressed that keeping cuts out
of the classroom should remain the highest priority. The community also suggested that
transportation was one area where reductions were possible, and they encouraged the
Board to consider offering a fee-for-service option.
On April 11, the School Board revised the 2002-2003 transportation policy. Following
are the most commonly asked questions and answers related to this decision.
What changes will occur ill bl/sing for ne.xt year?
The Board voted to include a fee for transportation for students residing within two miles
of their school. The District currently provides transportation services that exceed the
minimal state requirements by offering busing for middle and high school students who
live one mile or more from their school, elementary school students who live Y:, mile
from school and kindergarten students who live 1,400 feet from school.
.
What savings are expected?
Total cost savings are not yet available and will be affected by fee-for-service
participation and safety measures. For example, the Board addressed four hazardous
crossing areas by adding more buses to transport affected students at no cost, and directed
the District to create a comprehensive safety plan.
What is the fee for service?
The Board approved a fee-based option for those students who live less than two miles
from school. The fee will be $200 per student with a family cap of $500 per year. Anyone
seeking transportation service within two miles must complete the application form and
submit the appropriate fee for service. The payment and registration deadline is June 14.
Students who will be bused (those living beyond two miles and those that have paid for
bus service) will receive postcards that may be used as a bus pass next school year.
Details concerning the procedure for riding the bus will be explained in future
communications.
Are there opportunities for financial assistance?
Families who qualify for free-and-reduced lunch will receive a fee waiver. Applications
for the free-and-reduced lunch are available on the web site
(www.moundsviewschools.org/foodservice/foodbenefits.asp ). Applications are also
available at your child's school or at the District Food Service Office (651-639-6011).
.
How is the District determining its two-mile boundaries?
.
Computer-aided measurements are taken directly from the school site to the homc
address to detennine distances. The distances are determined along circuitous routes of
roadways.
Will this change affect schools' start and end times?
The start/end times will not change next year. Buses will continue to operate on the four-
tier system.
How will tliis change affect the length of typical bus rides?
This information is not yet available, as we do not know the number of students who will
ride buses. The elementary routes will not see much change since their routes are located
in such close proximity to the school.
Is transportation for special education students affected?
Special education transportation is federally mandated and is not affected by the changes.
How will transportation to day care facilities be affected?
Ifa student's day care facility is beyond two miles of the school, transportation will be
free. If the facility is within two miles of the school, transportation will be available for a
fee.
.
What are the hazardous crossings and whom will they affect?
A Bus Safety Committee will be studying hazardous crossings. Details will be explained
in future communications.
What other safety precautions are being taken?
The Bus Safety Committee will be evaluating each school's site for safety precautions
that can be established. The committee consists of Fay Gallagher, Transportation
Supervisor for Mounds View Public Schools; a safety officer from the bus company; the
school safety patrol officer with the Ramsey County Sheriffs Department; a
representative from the City Police Department where applicable; a representative from
the City Public Works Department; and a representative from each school. For those who
feel unsafe, the District encourages you to participate in the fee-for-service program or to
independently arrange for transportation.
Can students walk to a pick-up point and receive transportation?
Only students whose names are on the passenger list (or new students with passes) may
ride a bus.
.
.
.
.
.
How early can families drop off a stude11f? How late?
Guidelines will vary, school by school. Please contact your school for details.
How are tile private scllools affected by tllis challge?
The law requires equal treatment in transportation service for private schools, and the
District will continue to follow its policy. The current bus tiers will remain in place for
private schools next year.
Are restoratiolls ill service possible?
A transportation task force will continue to study transportation issues, explore
efficiencies and ultimately recommend long-term solutions to the administration. Look
for more information at www.moundsviewschools.org.
..fs. ~ ~
-r~
.
Bus Safety Committee
Fay Gallagher - 651-639-6200
Michael Peterson - First Student: 651-631-1755
Deputy Ron Durkot - Ramsey County Sheriff's Dept. 481-1311
George Carlson - Ramsey County School Safety Patrol Foundation - 633-6257
City of Arden Hills: ~ e,,,,-t ~
Valentine Hills Elementary - Lori Carlson, tJ...~~ 't.~J) i... ~("~ '<\ Co', 'fiG. \
Mounds View High School- Mark Tateosian
Police - Ramsey County - Deputy Durkot
Public Works - Tom Moore 634-5120
Prefers morning meetings
City of Mounds View:
Pinewood Elementary - Julie Pidde
Sunnyside Elementary - Katy Livingston
Edgewood Middle School- Todd Rowekamp
Police - Terry Broos (DARE Officer) 763-717-4089
(Tim Brennan 763-717-4078 Deputy Chief- MV)
. Public Works - Greg Lee 763-717-4051
City of New Brighton:
Bel Air Elementary - John Iverson
Pike Lake Elementary - Pat Maguire
Sunnyside Elementary - Katy Livingston
Highview Middle School - ??Mike Spittler
Irondale High School - ??Jay Olsen
St John's Catholic School - ??Sister Gwendolin
Police - Officer Kathy McNeely (651-638-2070)
(Bob Jacobsen)
Public Works - Les Proper 638-2053
(Matt Fulton)
.
City of Shoreview:
Island Lake Elementary - Sharron Moracco
Snail Lake Elementary - Linda Flesch
Turtle Lake Elementary - Kitty Zimmerman
Chippewa Middle School - Kristy Thurs
St. Odilia's Catholic School - ?? Dave Fink
Police - Ramsey County - Deputy Durkot
Public Works - Mark Maloney 651-490-4651
& Gene Kruckenberg 651-490-4665
(Terry Scherm)
.
.
.
Cit)' of A.-den Hills
General Fund (No.IOI) Budget Summary
Four Months Ended Apl'i130,2002 (Throll~h JE 020405)
Revenue & Transfers In:
-..................................... ~~~0~~~F : 'Comoarable i~( ^ct~~::"
::,: ::':':':':': ::' :*~4~1~: ::: ::: ::: :::::;:;::: n{i:~~iJ:ti.~g ::::"
; :~Cur+;e~t:MOhtil: ::: IYekr;t~D~~i::' IJJ~4~i $ ::: :::: yrp. A~~t!Ji~: :f~(J~i~Q~ :v# p~f
Propertv Taxes $2,151,000 $0 $0 $2,151,000 0%. ($19,438) -100%
Licenses & Permits 338,150 24,789 120,386 217,764 36% 192,435 -37%
Inter~overnmental Revenue 244,508 - 34,074 210,434 14% 31,135 90/0
Chames for Service 50,700 3,909 16,381 34,319 32% 19,308 -15%
Fines & Forfeits 26,200 8,283 11,109 15,091 42% 9,239 20%
Miscellaneous Receipts 42.875 1,556 13,147 29,728 31% 43,591 -70%
Interest Income 18,000 - 918 17,082 5'-'10 3,682 -75%
Other Internal Revenue 32,300 - - 32,300 0% - #DlV/O!
Other Financinl! Sources 60,000 - - 60,000 0% - #DlV/O!
Total Revenue/Transfers In I $2,963,733 I $38,537 I $196,015 I $2,767,718 I 7% $279,952 -30%
Exnenditures & Transfers Out:
~........................... sA..... ~,l~~~lfi@~: ::: ~fft:~~~~~f. ,~: ~ (:'~~~i~il.li.: :$.tA~t~~ :,,:
:'::":'::"":: 'c:tilals:::
:JClitteri:t:Mfj'nth'~ Y~ai..;to~D:a(e: ,l]i,d~~t S ~ Exh:liild~d:: YrIi:A~ibi.tit:: -~i)2i!O~ :v~j; :Pit'
Mayor & Council I $85,120 I $55,553 I $23,789 I $61,331 I 28% $29,140 ~18%
Elections I 39,850 I -I -I 39,850 I 0% - #DlV/O!
Administrative Oftiee 374,550 33,730 137,150 237,400 37% 114,167 10%
Lee;al/Municipal Court 65,000 5,820 13,025 5],975 20% 20,352 -36%
Planninl! & Zoninc; 86,610 5,230 18,234 68,376 21% 18,091 1%
Economic Develonment 16,985 481 13,722 3,263 8]% 8,476 62%
Protective Inspections 151,055 12,141 43,605 107,450 29% 31,633 38%
Government Buildine;s I 28,315 I 2,906 I 10.887 I 17,4281 38% I 16,698 -35%
Citv Hall Facility I 51,580 I 4,233 I 19,772 I 31,808 I 38% I 25,864 -24%
Police & Animal Control I 653,095 117,078 234,326 I 418,769 36% I 225,270 4%
Fire Protection I 385,000 I - 69,990 I 315,010 ]8% I 97,309 -28%
Street Maintenance I 341,955 I 20,037 1 56,502 I 285,453 I 17% I 68,389 -17%
Park Maintenance I 349,105 18,732 80,887 I 268,218 23% I 118,349 ~32%
Oneratiul! Transfers Out I 333,750 I -I -I 333,750 I 0% - #DlV/O!
Total Expend.!Transfers Out I $2~961,970 $275,941 $721,889 I $2,240,081 24% $773,738 -7%
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Monev Market Accounts IMMA)
4M (MN Municipal Liquid Asset Fund)
4M PLUS Fund (90 day Average Matmity)
Wells Fargo GoY! MM Fund
Smith Barney Shearson (Daily Div Fund)
Total Money Market
% of Tora1
Fixed Rate Instruments (FRIl
Dain Rauscher
Wells Fargo
Sa10man Smith Barney
Total FRI
% of Total
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Wells Fargo (CD,RES FDG)
Sa10man Smith Barney (TV A, FDG)
Total Zeros
% of Total
Total Investments
Recap of 2002 Activitv:
04/30/02 Cash & Investments Balance
12/31/01 Cash & Investments Balance
Portfolio Increase (Decrease)
City of Arden Hills
Investment Portfolio Analysis
April 30,2002
. ..il4'!:lO/ilj/ .nwm~t> //Qjlj~ijJf :.. nnnMMMn>
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$ I ,257,953 $2,912,475 $2,136,707 $2,315,310
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447,919 79,958 80,156 85,281
5,83 I ,388 7,386,129 6,340,854 6,53 I ,579
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65%
4,604,000 3,604,000 3,604,000 3,204,000
1,100,000 885,000 1,179,000 1,179,000
674,000 674,000 674,000 674,000
6,378,000 5,163,000 5,457,000 5,057,000
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0 0 0 317,532
691,348 795,374 795,374 795,374
696,521 696,521 696,52 I 696,521
1,387,869 1,491,895 1,491,895 1,809,427
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$13,597,257 $14,041,024 $13,289,749 $13,398,006
20%
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Reconciliation of2002 YTD Change:
S13,398,006 MMA's
$14,041,024 FRI's
ZERO's
($854,550)
(106,000)
317,532
($643,018)
($643,018)
**Net Investment Income
Net Checking
$119,820
(762,838)
($643,018)
"Excludes impact ofrevcrsing $62,467 of acclUed interest at 12/31/01
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BOB FLETCHER
. RAMSEY COUNTY SHERIFF
14 W. Kellogg Boulevard
St. Paul, Minnesota 55102-1648
Telephone: (651) 266-9300
Telefacsimile: (651) 266-9328
- , ?Oi]l
April 29, 2002
Mr. Dennis Probst
City of Arden Hills
4364 West Round Lake Road
Arden Hills MN 55112
Dear Dennis;
This is a breakdown of proceeds from the March 30, 2002 auction ofDWI forfeited
vehicles.
.
1988 Acura Integra SE
Sold for: $150.00
Fees 10%: $ 15.00
Net amt: $135.00
Due AH: $45.00 (1/3 of net proceeds)
1996 Plymouth Neon 4 Dr. Sedan
Sold for: $1,800.00
Fees 10%: $ 180.00
Net amt: $1,620.00
Due AH: $ 540.00
I have requested a draft be processed for $585.00 payable to the City of Arden Hills.
This draft will be mailed within the next 2-3 weeks.
Thank you for your support of this program.
y
Sgt. Joe Paget
Ph-651-490-4519
Fax 490-4520
E-mail-Joe.Paget@Co.Ramsey.MN.US
.
Cc: Dir. Kris Reiter
Lt. Mark Pettit
ADULT DETENTION DIVISION (651) 266-9350 . CIVIL PROCESS (651) 266-9330 . PATROL DIVISION (651) 481.1317 . WARRANTS (651) 266-9320
~:;:"~~"
lake Johanna Fire Dept
Arden Hills Monthly Fire Report
. Date: 05/02/2002 Page #:
Date of Incid. Fire Call Arrival Time in Man-
Call No. Code Time Time Service Power Units Sta. Dist Location Est Loss
04/14/2002 02-0000127 118 21:35 21:42 21:56 25 4 14 AH1 3900 Bethel 0
04/15/2002 02-0000129 412 08:16 08:21 08:48 15 3 ALL AH1 1770 CO RD E2 0
04/16/2002 02-0000132 631 18:38 18:43 18:48 46 5 ALL AH1 2033 Thorn 0
04/17/2002 02-0000133 444 09:52 10:01 10:36 15 4 ALL AH1 1700 HWY 96 0
04/17/2002 02-0000134 113 16:46 16:46 17:31 27 2 ALL AH1 1612 Oak 0
04/18/2002 02-0000136 611 17:07 17:28 33 2 ALL AH1 1694 Hwy 10 & Arden Hills MN 0
04/20/2002 02-0000139 571 19:05 19:17 20:16 37 MA AH1 1651 CO RD B2 0
04/20/2002 02-0000140 745 19:37 19:47 20:14 38 4 ALL AH1 3900 Bethel 0
04/22/2002 02-0000144 611 16:43 16:46 24 1 ALL AH1 1428 Arden Oaks 0
04/23/2002 02-0000145 745 22:54 22:59 23:14 39 6 ALL AH1 1900 Lake Valentine 0
04/24/2002 02-0000146 745 00:16 00:23 00:35 28 6 ALL AH1 1900 Lake Valentine 0
04/24/2002 02-0000147 745 02:43 02:51 03:14 23 2 ALL AHl 1900 Lake Valentine 0
04/26/2002 02-0000150 551 13:20 13:45 14:27 4 1 NIA AH1 3900 Bethel 0
04/28/2002 02-0000155 463 09:11 09:17 09:31 33 5 ALL AH1 I 35W CO RD D & Arden Hills MN 0
04/29/2002 02-0000156 611 03:56 04:00 20 1 ALL AHl 4700 HWY 96 0
TOTALS: 15 Fire Calls 407 47 0
.
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~HILLS
DRAFT
AGENDA
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORKSESSION
MONDAY, MAY 20, 2002, 4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
4:45 P.M.
4:45 P.M.
7:00 P.M.
7:30 P.M.
1.
Call to Order
Representative McCollum - GSA
2.
Staff Discussion Items
1-694 Plan
a. Community Development
I) School District 621
2) Technology Master Plan
3) Discussion: Indykiewicz Renmant Parcel Uses
with Broker-Rob Davidson
b. Finance Department
1) Preliminary 2003 - 2007 CIP
c. Operations & Maintenance Department
I) Maintenance Facility Task Force - Discussion
d. Parks & Recreation Department
e. Administration Department
I) Personnel Policy DRAFT
2) Council Chambers Signage
3.
Council Comments
4.
Adjourn
The above times may vary depending upon length of issue discussion.