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HomeMy WebLinkAboutCCP 06-10-2002 . . . ~ ~~ILLS DRAFT AGENDA CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING MONDAY. JUNE 10. 2002. 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 7:00 P.M. 7:00 P.M. 7:00 P.M. 7:10 P.M. 7:20 P,M, City Philosophy To provide a basic and necessary scope of quality services through the innovative aJ1d purposeful use ofresources, 1. Call to Order 2. Approval of Meeting Agenda 3. Approval of Minntes a, May 20, 2002 Council Work Session b, May 28, 2002 Council Meeting 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll 5. Pnblic Comments This is an oppOItunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief sununary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. . CITY COUNCIL MEETING AGENDA, MONDAY, JUNE 10,2002, Page 2 7:30 P.M. 6. Unfinished and New Business a. Cable TV services b. Vaughn tower c. 2002 goals/schedule review d. Mission Statement information e. Election Judge approval 8:15 P.M. 7. Administrator Comments 8:30 P.M. 8. CouneiI Comments 9:00 P,M, 9. Adjourn The above times may vary depending upon length of issue discussion. Tentative June 2002 Meeting Schedule Meeting dates, times and locations are subject to change. Tentative July 2002 Meeting Schedule Meeting dates, times, and locations are subject to change. July 1 Planning Commission 7:30 P.M. July 4 City Hall Closed in Observance of Independence Day June 10 Council Meeting 7:00 P.M. July 8 Couneil Meeting 7:00 P.M. .June 17 Council "Iorksession 4:45 P.M. July 15 Council Work Session 4:45 P.M. June 22 Day in the Park 1 p.m. -10 p.m. July 23 PTRC Meeting 7:00 P.M. June 24 Council Meeting 7:00 P.M. July 29 Council Meeting 7:00 P.M. . May 82 2882 15:84:18 Via Fax AMM FAX · NEWS -> ~l~ Joe Lynch Page 882 Of 883 PartnershiPS in proY!dlng services 8nd solutions The loans would be relatively short term (in the neighborhood of five years) and would have to be repaid, with interest. They would have to be secured by either a general obliga- tion pledge from the municipality or a pledge of other assets. No similar authorization is contained in the House's public finance bill. However, the Met Council has made several changes to the language in an attempt to respond to concerns expressed by House members, the AMM and other interested parties. Those changes include elimineting the requirement that an applicant must be a participant in the Livable Communities Program, eliminating the requirement for a local match and be asked to provide, and under what conditions the Council would extend services. The concept of extending wastewa- ter services to rural growth centers stems from the Council's work on the new Regional Blueprint and a recent report from the Council's Ru- rallssues Workgroup. The rural is- sues report recommends that the Council work to direct growth and development toward rural centers, and away from other rural areas, such as those designated "perma- nent agricultural." This would pre- sumably help the region accommo- April 29 - May 3, 2002 Metropolitan Council Seeks Authorization for Housing Production Revolving Loan Fund The public finance article of the Senate's budget bill (H.F. 3270) con- tains a provision that would autho- rize the Metropolitan Council to es- tablish a Housing Production Revolv- ing Loan Fund, utilizing existing Coun- cil resources and any gifts or grants awarded to the Council for the pur- pose of the fund. . The fund would be used to make loans to metropolitan cities, counties, townships or development authori- ties for projects with "a reasonable probability of resulting in lower hous- ing costs in the metropolitan area." Eligible projects include those which "support housing production and en- sure integration of land use and transportation needs." clarification that communities under- taking both redevelopment and de- velopment projects are eligible to re- ceive loans. The Council has also agreed to es- tablish a loan review committee, composed of individuals with exper- tise in finance, development and 10- cai government; and adopt uniform criteria and procedures for the pro. gram, which will be subject to public hearing. Finally, the Metropolitan Council would have to submit an annual report on the program to the Legislative Commission on the Met- ropolitan Council. A copy of the draft language is avail- able by calling AMM at651/215~OOO. Metropolitan Council Considers Expanding Wastewater Treatment to Rural Growth Centers in Metro Area In recent weeks, Metropolitan Coun- cil staff and members have been dis- cussing the possibility of extending wastewater services to rural growth centers in and around the seven- county metropolitan area. Commu- nities identified as rural growth cen- ters inclUde SI. Francis, Watertown, Bethel, Hamburg, Mayer, New Ger- many, Hampton, Vermillion, 8elle Plaine, Cologne, Jordan, Rockford, and NorwOOd-Young America. . The idea raises numerous issues regarding how such an expansion would be paid for, the level of sub- sidy that existing rate payers would date the 460,000 new households expected by 2030, while slowing the growth In large-lot residential devel- opment on individual septic systems. continued on next page - AllOllation of Metropolitan Municipalltiel 1"5 V"jlJtnllY A\lIl!IIUl Wen S" Paul, MN SSJ03-20u p,O"" (651) 115..000 Fax: (651) 1BI-1299 ~.m"tl; I'lmm@amm14S.oTg AMM Fax N.... ir /OJ<ed to all AMM city manate~ II1Id admi"istrtl10rs, 1#olls/llI/vl! con- flatU and Board m~nt/Jt'$. Pleas#. Sh41'e ,lrh fax ,..,Uh you,. fTJIlyors, cOU:nci/~mbef'S Dnd slafftl) keep them abrn.sto/lmpo"tmt mdro cltyhsuu, . Shoreview- Arden Hills ~ A Lillie Suburban Ne",paper Wednesday, J\l<,y 8, 2002 SVB PEIIIlIlIICALS 504: Arden Hills name, master partner, City vies for share of TeAAP property Stephanie Ariganello staff writer . The Arden Hills City Council selected a development partner in the stalled war over the Twin Cities Army Ammunition Plant land. The selection of a 'master developer signifies Arden Hills' anticipa- tion in obtaining acreage from the old plant. The council voted 3.2 in favor of a pri_ vate development team that includes Centex Homes, ~ntex Family Housing, the Glenn Rehbein Companies and the Ryan Companies, as tentative developers in a redevelopment effort that could theo- retically double Arden Hills' popUlation. "Today the cil)' of Arden Hills is taking a slg~l1ficant step toward realizing an amazmg opportwril)' that will affect gen- paae 8A Wednesday. Mav 8. 2002 Developer from Page 1 A take that risk and work with US.'" The private-sector development conglomerate will provide Arden Hills with necessaty resources, while working with the federal government to get the land transfer. . "Our group will work to heJp ,.assure that land is transferred to the city and to also support a public process to create a plan which reflects the vision of the people of Arden Hills and surrounding commu- niti~s," Roger Fraley, Centex Multi-Family Commu- ~ties Upper Midwest Region Division Manager said In a recent press. release. "In St. Paul, our group helped transform a polluted industrial site into a new neighborhood. TCAAP represents another opportunity to again work with the public to create amazing new development that meets the needs of the community." now seeks land ,.erations to come," said Mayor Dennis ''''1"robst. "'The redevelopment of the TCAAP site is a keystone to Arden Hills' future. We now have a public/private partnership that brings us the experience, resources and a commitment to work with the community to begin this pro. cess." Arden Hills is in line for a portion of the 2,370 acres of land that could be excised by the Army. At this stage, the gQal of the city is to prepare for the potential bf having land transferred to its control. Signing a developer on the pro- ject is expected to make the process go smoother in the legislature. Council members have expressed a desire for a community-focused redevel- opment plan, zeroing in on housing and retail zonings. The piece in question is anywhere from 500-800 acres of once highly con- taminated land. The Army, in an agree- ment with the EPA, is obligated to clean up the TCAAP environment at leaRt to industrial standards. To build retail or housing on such sites would require additional cleaning in order to elevate the environmentaJ condi, tions - part of the reason Arden Hills decided to contact an outside. developer rather than tackle the development work by themselves.. "1 thought it was a little premature," said Council Member Beverlv Aplikowski. "I went with the f1n~ though. We realized that we needed someone with Washington connections and deep enough pockets to undertake such a development, so we decided to go with a developer and not just do it by ourselves. The time, .energy and money that would be expended in the process, we had to choose a developer. Fortu. nately, there were several that said they'd see Developer on Page 8A Aplikowski and Lois Rem were the two nays for the Centex group, both showing support for locally owned. and operated Opus. "It was a gut reaction," said Aplikowski. "I believe in those at my age." The one remaining obstacle is actually securing the Army land. "The [Army] has already started excising the land," said Joe Lynch, Arden Hills City Administra- tor. "That can be a process of 24-30 months if the time frame can be kept to. We could have develop" ment within 36 months, with some type of ground broken. " Arden Hills has been through this before. When attempting to acquire a chunk of land to house its new City Hall, the administration turned to the Army for TCAAP land. The process took about 10 years, and the City Hall opened last fall "That time frame probably is what's been ref~T- enced the most," said Lynch. "But it was a small piece of property. They were not as involved and wanting to get rid of that property. I understand with this project the Army wants to be involved." Others are not as optimistic. "I used to say not in my lifetime, but I suppose 1 may have to change that one," said Aplikowski in response to an inquiry regarding when TCA.AP land will be transferred to the city. "It's very difficult to project out. Somewhere between seven and 10 years. Everybody is saying the Army is ready to excise, but so far it has yet to happen. We have to go through legislative processes, and with the current climate, itls not going to happen this year or the next." Lynch said Arden Hills will seek public fee<lliack sometime within the next 90.120 days. Residents and businesses will be notified. . 28 N THURSDAY, MAY 9, 2002 ST. PAUL CITY HAll BRIEFING + City, developer redo Upper Landing deal . . Facing a funding shortfall, the developer of the Upper Landing ''urban village" in St. Paul agreed to a reworked deal with the city Wednesday. Officials from Dallas-based Centex Corp. blamed the fund- ing shortage on changes made in the' state Legislature last year reducing the amount of . tax-increment-financing (TIF) available for the project. The $170 million mixed-use devel- opment, which would add 600 housing units to the city's riverfront, is the most expen- sive project of its kind in St. Paul's history. The new agreement, which was approved by the Housing and Redevelopment Authority, would change an BRA loan to a $3 million grant to Centex. In return, Centex would give the city any extra revenue gener. ated from the Upper Landing TIF district. "Since the LegIslature changed the (TIF) law, we had to find a way to make the yield," said Roger Fraley, proj- ect manager for Centex. "In the end, we didn't get the deal we wanted, and the city didn't get what they wanted, but we got It done." Interim planning director Tony Schertler noted that the city's financial commitment could have been reduced if the developer removed affordable housing from the project, but city officials rejected that idea Fraley said that despite the funding obstacles, the project has stayed on course. The development has already begun to take shape on 21 acres along the Mississippi River. The first phase of hous- ing is expected to be under way later this year, and offi- cials are optimistic the project will be completed in the next four years. "The city bent over backwards with Centex to make the deal work," said Song Lo Fawcett, an attorney for the developer. 'We're real- ly happy about that." - MuraU Balaji . PUBLIC SAFETY Tuesday that it was ready to go ahead and start renovating the Benz Building immediate- ly, with or without the city. ''I'm willing to wait a week," County Board Chair. man Jim McDonough said of the delay. "But I don't think I can make any guarantees about the rest of the board." He doubted there would be any further negotiation on the deal. The city has several times considered co-Iocating police headquarters 'and the Ramsey County Law Enforcement Cen. ter. Mayor Randy Kelly pro- posed the move again this win- ter, hoping the move would open up the current headquar- ters site for downtown rede- velopment. "We need to get these agencies working side by side," Deputy Mayor Dennis F1aherty said Wednesday. "There are hnge benefits to integrating them together and share facilities. From a tax. dollar standpoint, it is clearly the most sensible. direction to go." - Tim Nelson PARKS AND RECREATION Town Square Park sales decision on hold The future of Town Square Park in St. Paul will be decided in June. The City Council on Wednesday held off on author- izing the sale of the downtown facility. . Instead, the council will make Its decision on how to sell the park at a public hearing June 5. A property management firm and a St. Paul caterer are vying to buy the indoor park, which was closed last year by the city as a cost-saving meas. ure. Sentinel Property Man- agement Co. and Michael Wong, who is operating a wed- ding reception center at the park, have both made offers to thp Mtv ~ ~HILLS Arden Hills City Council REGULAR June 10, 2002 City Philosophy uali services throu h the innovative aud Mayor Dennis Probst ouneil Members Beverly Aplikowski David Grant Gregg Larson Lois Rem Monda To rovide a basic and necessa 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 oseful use of resources. Agenda City Council Meeting Convenes 7:00 PM Call to Order 1. AGENDA 2. MINUTES A. May 28, 2002 Council Meeting 3, CONSENT CALENDAR A. Claims and Payroll B. Rochon Payment No. 17 C. Johns - Solicitor Permit 4. PUBLIC INQUIRIESIINFORMATIONAL A. Resolution No. 02-27 Recognizing Arden Hills Girl Scouts Gold Award Recipients 5. PUBLIC HEARINGS A. Pavement Management Program: Hunters Court and Waldon Place Reconstruction Resolution No. 02-23 Ordering Improvement and Authorizing Advertisement to Receive Bids: Pavement Management Plan, Hunters Court and Waldon Place 7:00 7:01 Those items listed under the Consent Calendar are 7:05 considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar formal. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its Donnal sequence on the agenda. Public InquirieslInformational is an opportunity for 7:10 citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council. please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 7:15 City Engineer Greg Brown 6. FINANCE Terry Post 7. COMMUNITY SERVICES A. Stonnwater Plan Update Aaron Parrish 8. OPERA nONS AND MAINTENANCE Thomas J. Moore A. Purchase of Cement Mixer 9. CITY ADMINISTRATOR'S REPORT A. Fire Board Representative Appointment Joe Lynch B. Future of DARE Program Joe Lynch Arden Hills City Council Agenda June 10, 2002 Pa e2 n1a 8:00 8:05 8:10 10. CITY COUNCIL REPORTS A. Mayor Probst B. Council Member Rem C. Council Member Aplikowski D. Council Member Larson Eo Council Member Grant 8:20 Tentative June 2002 Meetine Schedule Meetinl! dates. times and locations are subiect to chane:e. June II June 22 June 24 June 25 June 25 Special PRTC Meeting Day in the Park Council Meeting PTRC PWFfF 7 :00 p.rn. 1 p.m. - 10 p.rn. 7:00 p.rn. 7:00 p.rn. 7:00 p.m Tentative Julv 2002 Meetine Schedule Meetine: dates. times. and locations are subiect to chane:e. July 4 July 8 July 10 July 15 July 23 July 29 July31 City Hall Clased in Observance of Independence Day Council Meeting Planning Commission Council Work Session PTRC Meeting Council Meeting Connnunications Committee 7 :00 p.rn. 7 :30 p.rn. 4:45 p.rn. 7:00 p.rn. 7:00 p.m. 7:00 a.m. TCAAP: Twin Cities Army Ammunition Plant PMP: Pavement Management Plan PTRC: Parksl Trails and Recreation Committee PWFTF: Public Works Facility Task Force (Ramsey County/Arden Hills) . . . ~ ~HILLS MEETING MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING TUESDAY, MAY 28, 2002, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:02 p.m. Present: Mayor Dennis Probst, Council Members Beverly Aplikowski, David Grant, Gregg Larson, Lois Rem (arrived at 7:06 p.m.). Absent: None. Also present were City Administrator, Joe Lynch; City Planner, Aaron Parrish; Operations and Maintenance Director, Tom Moore; City Engineer, Greg Brown; City Treasurer, Terry Post; Deputy Clerk, Cynthia Young, and Recording Secretary, Kathleen Altman. APPROVAL OF MEETING AGENDA MOTION: Council Member Aplikowski moved and Council Member Larson seconded a motion to adopt the agenda for the May 28, 2002, Regular City Council meeting as amended. The motion carried unanimously (4-0). Mr. Lynch moved item 6D to item 6A. Council Member Grant moved item 4F to item 6B. ARDEN HILLS CITY COUNCIL MEETING MINUTES MAY 28, 2002 2 APPROVAL OF MINUTES . a, March 13,2002 City Council Meeting Council Member Rem arrived at 7:06 p.m. Council Member Rem requested the following changes: Page 10, first sentence, delete the following: "Board was going to have a" and add the following "is involved in a summer bike ride. . ." Council Member Grant requested the following changes: page 6, paragraph above the Motion delete the word "doing". Page 7, first paragraph to read: "Council Member Grant asked staffs thoughts on whv the remaining 29 comer guards were being recommended for installation in 2003", Page 9, 3rd paragraph to read: "Council Member Grant requested clarification from the City Administrator regarding a letter received from Rehbein". Council Member Larson requested the following changes: Page 9, paragraph 7, to read: "Council Member Larson stated he believed the Council made two decisions that were not good decisions at the last Council meeting, one being the reduced park dedication fee, the other was the Pavement Management Program Plan. He indicated he could not find any good justification for what the Council did with respect to this fee. He believed the Council made the wrong decision regarding this. He indicated the second decision was the widening of the street.L-the street reconstruction project, and the decision to proceed with a more costly street width." . MOTION: Council Member Aplikowski moved and Council Member Rem seconded a motion to approve the May 13, 2002 regular City Council Meeting as amended. The motion carried unanimously (5-0). CONSENT CALENDAR A. B. C. Claims and Payroll. I -694 Aesthetic Design Plan - Authorizing Letter of Concurrence Resolution No. 02-24 Reapportionment of Special Assessment No. 6578 Related to Division No. DA067744 2002 Personnel Policy Council Chambers Signage . D. E. . . . }\RDEN HILLS CITY COUNCIL MEETING MINUTES MAY 28, 2002 3 Final Parks, Trails and Open Space Plan Resolution No. 0226 Moved to Item 6B MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve the Amended Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. No one was present for public comments. UNFINISHED AND NEW BUSINESS A. 2001 Audit Report Representatives from Abdo, Abdo, Eick & Meyers presented the 2001 Audit Report. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to accept the 200 I Audit Report as presented. The motion carried unanimously (5-0). Council Member Larson commended the City Staff on all of their hard work on the fiscal management of the City. B. Final Parks, Trails and Open Space Plan Resolution No. 02-26 Operations and Maintenance Director Moore reviewed the 2002-2022 Parks, Trails, and Open Space Plan. Mayor Probst invited the members of the PTRC to comment on the Plan. Chairman Rich Straumann of the PTRC stated the members of the committee had worked very hard to come up with a plan and they were excited to see this get approved. He stated they felt this was complete and he urged approval of it. ARDEN HILLS CITY COUNCIL I\ffiETING MINUTES MAY 28, 2002 4 Roberta Thompson stated it was very important that they received comments and support from the residents of the City, and this Plan was a strong representation as to what the residents were looking for. . Council Member Grant thanked all of the members of the PTRC for all of their hard work. He expressed concern regarding the storm water management plan in Valentine Park. MOTION: Council Member Grant moved for a motion to accept Resolution No. 02-26, 2002 - 2022 Parks, Trails, and Open Space Plan adding in the language the City Council endorses the parks, trails, and open space plan, and where there were differences with the Surface Water Management Plan that the Parks, Trails and Open Space Plan shall take precedence. Mayor Probst suggested rather than trying to incorporate that language into this Resolution they adopt the resolution as presented, and that they take a second action adding in Mr. Grant's proposed language. Council Member Grant expressed concern that Mayor Probst did not ask for a second to his motion. Council Member Aplikowski clarified it was not necessary that a second to a motion be asked for. . Council Member Grant accepted Mayor Probst's suggestion. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to accept Resolution No. 02-26, 2002 - 2022 Parks, Trails, and Open Space Plan as presented. The motion carried unanimously (5-0). MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to indicate it was the Council's position that in the situation where the Storm Water Management Plan and the Parks, Trails, and Open Space Plan conflict with respect to storm water ponding, the Parks, Trails and Open Space plan shall take precedence. Council Member Rem thanked Council Member Grant for considering this and making the motion. . . . . ARDEN HILLS CITY COUNCIL MEETING MINUTES MAY 28, 2002 5 Council Member Larson stated he did not disagree with Council Member Grant's suggestion, but he was not sure the Parks, Trail and Open Space plan should take precedence over the Storm Water Management Plan. He stated he would rather adopt a motion that stating that the parklands were schematic and any decision to proceed with these plans would require action by the Council. He stated he wanted to make it clear these were not final plans. Council Member Grant asked if he amended his motion to take into consideration park size, would Council Member Larson still have a concern with this motion. Council Member Larson stated he had a problem that this plan would take precedence over another plan. He stated this was a schematic based on the Committee's recommendation as a scenario for development. He stated if this had a direct effect on Valentine Park then they should address Valentine Park and not the whole plan. Council Member Larson requested a friendly amendment to read, "space for park activity shall take precedence over use for ponding". Council Member Grant added to Council Member Larson's friendly amendment, "specifically with respect to Valentine Park". Council Member Grant and Council Member Aplikowski accepted the friendly amendment. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to substitute the first motion with the following "Space for park activity shall take precedence over use for ponding, specifically with respect to Valentine Park". Substitute motion carried unanimously (5-0). C. Plannine Case 02-07: Goserud Preliminary Plat City Planner Parrish explained that the applicant was requesting approval of a preliminary plat to divide one existing lot zoned R-I Single Family Residential into two lots zoned R-I Single Family Residential. The applicant was also requesting a variance to allow for a private access and a variance to allow an 8-foot accessory structure setback where 10 feet was required. He stated the Planning Commission recommended denial of the preliminary plat and platting variances. ARDEN HILLS CITY COUNCIL Jl,fEETING MINUTES MAY 28, 2002 6 . Council Member Larson asked how there was an adverse affect to adjacent property owners. Mr. Parrish replied there was no adverse affect to the adjacent property owners. Mayor Probst asked what the City Code said with respect to flag lots. Mr. Parrish replied if there was a flag lot, they needed to address an access issue and certain street frontage issues, but the Code did not specifically prohibit flag lots. Tom Goserud, 4350 Hamline Avenue, stated they did not have a drainage problem. He stated he did not understand why this became an issue at the Planning Commission meeting. He indicated there were a lot of trees, grass, and shrubs growing along the southern property line and there were no drainage issues. He stated there would be no trees removed if this were approved. He presented the background on his property and stated the City had landlocked his property through various past actions. He indicated this may not be an ideal proposal, but it was the best that could be done with the property at this time. Council Member Grant asked if the driveway would be a separate driveway. Mr. . Goserud stated they would use the same curb cut, but then split off. Council Member Larson asked if this proposal went forward, was Mr. Goserud going out of the nursery business. Mr. Goserud stated they would not have the nursery business on the property if this were approved. Council Member Larson asked if Mr. Goserud also owned the lot directly to the south. Mr. Goserud replied he did own it and it was his intent to possibly develop that at some point in the future. He indicated that piece of property already had its own curb cut. Council Member Rem asked if the Planning Commission had the drainage plan at their meeting. Mr. Parrish replied they did have the plan, but at that time, a field inspection had not been conducted subsequent to the Planning Commission meeting. The City Engineer has conducted a field inspection. Mayor Probst spoke in favor of the Planning Commission's position. He stated this plan was very similar to the previous plan that had been submitted. He stated if they approved this, he was concerned that the adjacent site would also have a similar plan, and he could not support this as it was presented. He expressed . ARDEN HILLS CITY COUNCIL MEETING MINUTES MAY 28, 2002 7 . concern regarding the flag lots that were being created. He urged the Council to support the Planning Commission's position. . . Mr. Goserud stated if they did put a street and cul-de-sac on the property, they could probably only get two lots out of the land. Council Member Aplikowski stated creating another flag lot was not unusual in the City and they mostly came about because of actions of previous event. She expressed concern about the 14- foot width driveway, but she stated this would not stop her from approving this plan. MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to approve Case 02-07, Goserud Preliminary Plat and variances. Scott Colson, 1321 Wyncrest, stated he was against this proposal. He indicated this would have a negative impact to him and his neighbors. He stated this was not a good proposal. He indicated the neighbors were unified against doing this. He objected to the road running along his back property line. He stated there was a drainage issue on his property. He indicated ponding occurred on the back of his property whenever there was a hard rain, and adding concrete for a road would not improve that condition. He stated there were ample opportunities to subdivide this property when the rest of the subdivision occurred and now was not a good time for this proposal. He indicated everything was already set in place in the neighborhood, and this was much more difficult for the neighbors. He stated approving this encouraged the next property owner to do the same type of a development. He asked if the City wanted a lot of flag lots. He urged Council to accept the Planning Commission's recommendation. John Gibson, 1297 Wyncrest Court, stated he did not support granting this proposal. He stated the City rules existed for good reasons and this proposed development was not a good reason for granting what was being requested. He expressed concern about granting the variances. He urged Council to not grant the vanances. Joann Pastorius, 1350 Wyncrest Court, stated after the last hard rain and Mr. Colson's yard was actually sinking. There was a major drainage issue and while there was a drainage system there, it took days to drain the water. She stated there was also a fire hydrant that might need to be moved and expressed concern about a ARDEN HILLS CITY COUNCIL MEETING MINUTES MAY 28, 2002 8 fire engine being able to access the hydrant. She stated there was not a natural frontage for this proposal and she questioned the City setting this type of precedence. She urged Council to deny this request. . Council Member Grant stated applicants had a right to come forward with a plan and what they wanted to do with their land. Council Member Aplikowski asked the City Engineer to comment on the drainage issue. City Engineer Brown replied he concurred with applicant's characterization as to how things flowed, and as long as the driveway drained into Hamline Avenue, there really should be no reason this would create a drainage problem. He stated some reworking needed to be done, and while there may be a low spot or two, this proposal might actually help any drainage problems the residents indicated they experienced. Mayor Probst stated he would not support this motion. He agreed the property owner had a right to present their proposal, but it did not obligate the City to accept the proposal. He expressed concern about setting precedence if this was approved. He stated he did not believe this was a good plan. . Council Member Larson stated he would support the motion. He believed Mr. Goserud in good faith came back to the City with a new proposal after the Council rejected the previous plan. He indicated he believed the proposal was a good one. He stated the Fire Department had indicated they were comfortable with the location of the hydrant. He indicated he would not object to a condition being added if the lot was developed, there would not be a building permit issued until the drainage issues had been addressed. He stated Mr. Goserud had as good of an argument as any other resident in the City with respect to the issuance of a variance. He indicated while it might not be the best solution, it was a reasonable one. He inquired about the Park Dedication Fee and how this was going to be determined. He urged Council to base the Park Dedication Fee on an independent appraisal. Council Member Aplikowski stated it was not Mr. Goserud's property that had a drainage issue, but the adjoining properties, and she did not see that developing this property would affect those drainage issues and may, in fact, help the neighbors' drainage issues. . ARDEN HILLS CITY COUNCIL I\fEETING MINUTES MAY 28, 2002 9 . Mayor Probst stated the motion needed to indicate the approval was based on the findings and conditions as outlined in staffs report. . . Council Member Larson requested the following friendly amendment: "Taking into consideration the referenced recommendations and the conditions that were outlined in staffs report". Altering condition number one to read: "The building pennit will not be granted if satisfactory drainage cannot be provided." Condition number five to be inserted after the dedication fee, "the payment of the appropriate park dedication fee is based on an independent appraisal prior to final platting". Council Member Aplikowski and Council Member Grant accepted the friendly amendment. Motion carried (3-2) (Council Member Rem and Mayor Probst). Mayor Probst requested Items D and E be addressed at the same time. D. E. TCAAP Land Use and Infrastructure Plannine: University Desie:n Center - TCAAP Community Dialoe:ue Mr. Parrish explained it was anticipated the Army would be issuing its Report of Excess for portions of the TCAAP in the very near future. He stated it was staff s intention to retain a planning firm as soon as practical to ensure the timeline for developing a comprehensive land use and infrastructure plan for the property was consistent with the land transfer process. Staff recommended the Request for Qualifications process is used to select a TCAAP land use and infrastructure consultant. Mr. Parrish explained the City had looked at partnering with the University of Minnesota's Design Center for the American Urban Landscape to conduct a "Community Dialogue" regarding the reuse of TCAAP, He stated they were currently scheduling Thursday, June 6, at 7:00 p.m. for the first Community Open House. Mayor Probst urged Council to move forward with staffs recommendation and get a consultant on board to assist the City with this plan. ARDEN HILLS CITY COUNCIL MEETING MINUTES MAY 28, 2002 10 Council Member Aplikowski asked if this process would help the City come up with a reasonable expectation of their vision. Mayor Probst stated this was what it was designed to do. . Mr, Parrish replied the City would manage the planning process and this would incorporate the Community's vision. Council Member Grant stated it made good sense to hire an infrastructure consultant at this time. He requested an economic impact assessment be prepared to ensure the existing residents and business owners were not subsidizing the TCAAP development. Council Member Rem inquired about the aggressiveness of the schedule. Mr. Parrish replied they could evaluate other options if a Council Member wanted to participate on the interview panel, but given the time constraints, they put this on the staffs level. Council Member Rem indicated she was hesitant to move forward on such an aggressive schedule. . Council Member Larson stated it was important the City get their planning in place as soon as possible. He requested they look at planning a broader portion of TCAAP other than just the portion being currently released. He stated it was important to know what was going to be planned for the entire property, even if the Army held onto the remainder of the property for a while. He stated if they did not get moving on this, the City would be at a disadvantage. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to proceed with a solicitation of qualification from planning firms to develop TCAAP land use, and to approve plans to retain the Design Center to facilitate a community dialogue. The motion carried unanimously (5-0). F. 2002 PMP: Hunters CourtlWaldou Place Mr. Lynch requested Council adopt Resolution 02-22 A Resolution Receiving Report and Calling Hearing on Improvement of Hunters Court and Waldon Place. . . . . ARDEN HILLS CITY COUNCIL MEETING MINUTES Mil. Y 28, 2002 11 Mr. Brown stated they had completed the plans and specifications and they were now at the point of an assessment hearing. He stated they could start advertising for bids the week after next if approved by Council. Council Member Grant asked if they had any indication as to the bid process. Mr. Brown stated the bid process was fairly routine, and he did not see any conflicts with this project being done later in the season. Council Member Rem asked why they were addressing this now at this time. She asked if this was catch up work. Mr. Lynch replied that was correct. He indicated it was something that should have been done previously. Council Member Aplikowski stated this type of an action concerned her, but she would support it. Council Member Rem stated she would feel more comfortable sIgmng a Resolution indicating when the project would be done. Larson suggested putting in the word formally before report in the Resolution and staffs report. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Resolution Nos, 02-21, Ordering Report on Improvement of Hunters Court and Waldon Place. The motion carried unanimously (5-0). MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Resolution No. 02-22, Receiving Report and Calling Hearing on Improvement of Hunters Court and Waldon Place adding in the word "formallv received by the Council..." and amending staffs report by adding in the words "formallv receiving Report. ,,". The motion carried unanimously (5- 0). Council Member Larson stated he had previously voted against this Resolution leaving the street width as it was, but he was supporting this despite the alternative to have some uniformity among the Council. ARDEN HILLS CITY COUNCIL MEETING MINUTES MAY 28, 2002 12 Mayor Probst stated he had received a letter from a resident of Hunters Court indicating they were not in support of this proposal. . G. PMP Proiect for 2003 City Engineer Brown presented the 2003 CIP projects. Council Member Larson stated it was important to keep the City infrastructure up and he stated what was being proposed was a good proposal. Mr. Lynch stated this would also impact possible investors and could affect the City's bond rating. Council Member Rem stated she had reservations about the storm water, utility plan for that neighborhood. She stated she was not sure this was going to be the best way to deal with this situation. She expressed concern about using infonnation from three years ago. She requested the residents be given sufficient notice regarding this proposal. Mayor Probst stated he assumed there would be modifications made to the feasibility study originally presented. He indicated it was Council's responsibility to maintain the infrastructure of the community and this was a logical place to start. . Council Member Rem expressed concern about spending as much money as was being recommended for the Ingerson neighborhood. She stated she did not disagree that the infrastructure needed to be maintained. She stated just because they had the money, did not mean it should all be spent in one area. Council Member Aplikowski requested an alternative to the Weir situation and also alternatives to closing Hamline A venue. She requested they look at the storm sewer system also. Council Member Grant stated there seemed to be a difference in the memorandum and the item on their agenda. He asked if they were talking about the PMP project for 2003, or where they talking about the 2003 CIP scope. He stated he was hesitant to go back into the Ingerson neighborhood just because they had the money at this time. He stated this would not be a good decision. In term of . . . . ARDEN HILLS CITY COUNCIL MEETING MINUTES iY1A Y 28, 2002 13 Gatsby, he encouraged staff to maintain vigilant. He stated he would not support going back into Ingerson, but he was in support of the Karth Lake proposal. Mayor Probst asked if they abandoned the Ingerson neighborhood for next year, what did Council Member Grant propose in its place. Council Member Grant replied he would like the City Engineer to look into this. Mr. Brown stated whether they had the money or not, the Ingerson neighborhood was still the number one concern. He agreed that overlay projects were more time sensitive, but the Ingerson neighborhood had been substantially deteriorating and this should be the City's major priority. He indicated the Ingerson neighborhood ranked at the top of the list, regardless of whether the money was there or not. Council Member Larson stated if they were going to go forward with a Pavement Management Program, then the Ingerson neighborhood should be reconstructed. He expressed concern that every time the Council reached a consensus as to what they were going to do, they appeared to get cold feet. He indicated they had previously agreed on doing the neighborhood approach and not an individual street approach and he found it frustrating that they were not taking the approach they had previously agreed to. Mr. Lynch stated he believed Ingerson fit the criteria the Council had previously established for the Pavement Management Program. Council Member Grant asked what the PCI rating in 2003 would be for the Ingerson neighborhood. The City Engineer replied it would probably fall another 5 points, and it would be likely to continue at that rate or accelerate. Council Member Grant asked if there were other streets in the mill and overlay. The City Engineer replied Brighton Way and Chatham were the next candidates in line. He stated these two streets were relatively small projects. Council Member Aplikowski stated the Council had decided they were going to do the neighborhood approach and since this had been identified, they should move forward with this. She agreed with Council Member Larson that they should not take steps backward and they should move forward and stay together as a group. She urged the Council Members to move forward with the feasibility report on the Ingerson neighborhood. ARDEN HILLS CITI COUNCIL MEETING MINUTES MAY 28, 2002 14 Council Member Larson stated he would not support this if it would be a 3-2 vote. He stated if there was not a consensus among the Council then they should discuss this issue further. He indicated this would send the wrong message to the neighborhood. . Council Member Rem stated she would support the Ingerson neighborhood project, but she did have reservations about it. Council Member Grant stated clearly Ingerson was down toward the bottom of the PCI rating. The issue for him was that there were two streets with a combined length of 3800 feet with a PCI rating of 83 and he questioned why they were going to tear up those streets. The City Engineer replied Tiller and Dunlap were not a part of this project and they would not be touched. Council Member Grant stated he did not want to do Edgewater due to connection issues to be addressed by staff, but if they were going to do reconstruction, the Ingerson neighborhood would make sense. MOTION: Council Member Grant moved and Council Member Larson seconded a motion to continue the Council meeting to 10:30 p.rn. The motion carried unanimously (5-0). . MOTION: Council Member Larson moved and Council Member ApIikowski, seconded a motion to approve the PMP Projects for the Ingerson neighborhood and the Mill and Overlay of the Karth Lake neighborhood. Council Member Rem asked if they were approving the PMP or CIP. MOTION: Council Member Larson moved to amend his motion to include the water main utility and storm water utility recommendations as they are a part of the Ingerson neighborhood project. Council Member Aplikowski accepted the amendment. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS Council Member Grant requested 7B be heard before 7 A. . . . . ARDEN HILLS CITY COUNCIL MEETING MINUTES MAY 28, 2002 15 B. City Accountant/Treasurer Memorandum Mr. Lynch explained the current and historical duties of the City Accountant/City Treasurer. He recommended the Council find the position of City Treasurer was necessary; the position was not a voluntary position and had not been since July 27, 1992; that the duties and responsibilities of City Treasurer can be performed by one person in one position; that the duties and responsibilities of City Treasurer be specifically denoted in the job description of City Accountant; find that both positions have been performed by Mr. Post for the last ten (10) years; find that both positions should continue to be performed by Mr. Post as City Accountant; find that if Mr. Post indicated refusal to perform the duties of City Treasurer as found necessary and as directed by Council, Mr. Post be informed that he could be disciplined, including tennination for failure to perform his job as directed. Mayor Probst stated he believed the reason the City had gone down this direction was with the intent of having one person do both of those duties. He suggested the Council agree with the first six findings in Mr. Lynch's memorandum. Council Member Larson requested Mr. Post give Council some background on his recommendation. He commended Mr. Post on his fine job as City Accountant/Treasurer. He asked if this was a philosophical or financial issue. Mr. Post replied it was a philosophical issue. Mr. Larson asked if this was an issue that could be overcome if the Council felt it was important to keep the positions as one. Mr. Post replied as the person perfonning these duties he was of the opinion that these were two positions and not one. He asked what was the reporting structure of these positions. ARDEN HILLS CITY COUNCIL MEETING MINUTES MAY 28, 2002 16 . Council Member Aplikowski stated the positions were combined ten years ago and prior to that, they were separate. Mr. Post replied for 40 of the 50 years, a member of the community trained in financial matters filled the City Treasurer, and when the City Accountant was hired, those duties were not incorporated into the Treasurer's position. Council Member Aplikowski stated she believed these were two separate things and she was struggling as to where they should go. She stated she did not know if there was enough work for a separate Treasurer position. Council Member Grant stated Mr. Post had performed both the Accountant and Treasurer duties well, and from the organizational chart, it appeared these positions were one. He stated he agreed with the first six recommendations. Council Member Larson indicated Mr. Post should be able to express his views directly to Council as he had in the past. Mayor Probst stated he believed these positions were one pOSItIOn and urged . Council to adopt the first six findings as recommended by Mr. Lynch. Council Member Aplikowski asked what brought this up after ten years. She asked if there was something going on that would prevent Mr. Post from coming to the Council directly. Mr. Post replied he could not cite any individual case or person and this was a philosophical issue. . . . . ARDEN HILLS Cny COUNCIL MEETING MINUTES MAY 28, 2002 17 MOTION: Council Member Larson moved and Council Member Grant seconded a motion to adopt the first six recommendation of the City Administrator. Council Member Aplikowski asked what would happen with the seventh recommendation. Mayor Probst stated if it came down to having to address the seventh recommendation, Council would discuss that recommendation at the time. Mr. Post replied he would perform his duties as long as he was with the City. The motion carried (4-1). (Council Member Aplikowski). A. On!:anizational Structure Chall!!e Council Member Rem indicated she would like to have further discussion regarding this, Council Member Larson stated if there a reason they needed to act on this tonight. If not, he would request this be placed on the next work session agenda. Council agreed to discuss the Organizational Structure at the next work session. COUNCIL COMMENTS Council Member Grant requested on the backside of the agenda the Maintenance Task Force meetings is listed. He stated the School Board met tonight to discuss the busing issue. Council Member Larson had no comments. Council Member Aplikowski requested the parade be mentioned in the next Newsletter. She recognized the Girl Scout Gold Winners, and requested they be sent a letter of congratulations if they were unable to come in for a presentation. Council Member Rem stated the Newsletter Committee would be meeting Wednesday morning. Mayor Probst stated staff had been meeting with the development team and stated they would be updating Council on any progress. ARDEN HILLS CITY COUNCIL MEETING MINUTES MAY 28, 2002 18 ADJOURN Mayor Probst adjourned the Regular City Council Meeting meeting at 10:34 p.m. Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, June 10,2002 at 7:00 p.m. at the Arden Hills Council chambers. . . . . . . ~ ~ EN HILLS MEMORANDUM DATE: TO: FROM: SUBJECT: June 6, 2002 Mayor and City Council AiJ/ Terry Post - City Accountant/Treasurer /\X ICY\. Claims and Payroll (Consent) Agenda Item 3.A Attached: . Claims . First June Pa)Toll . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06/10/02 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (05/28102) 2]242 2]243 2]244 21245 21246 21247 21248 21249 21250 21251 (i,,)j~ti( 05/31/02 05/31/02 05/31/02 05/31/02 05/31/02 05/31/02 05/31/02 05/31/02 06/04102 06/04/02 .::A~Ql.)Nt:. Fortis Benefits Fortis Benefits Terrance Post Stillwater Trol1e Ramse Coun Parks & Recreation Ramse Coun Parks & Recreation Donald Salverda & Associates Nextel Communications Affini Plus Federal Credit Union leMA Retirement Trust-457 Suhtolal- Paid Claims 3] 1.93 202.50 1,014.79 600.00 686.66 170.00 600.00 448.23 4,690.56 2,474.34 11,] 99.01 PAGE10F3 June Lon Tenn Disabili June Short Term Disabili Milea e/Ex ense Rcimhursement/GFOA Conf Da in the Park-Trone Da in the Park-ShelterrPennit Fee Da in the Park-K De osit 2002-2003 Effective Mana eruent Pro -L ch Cellular Phone Service FiTSt June Pa 011 FirstJune Pa 011 Note: Checks for unpaid claims totaling $75,788.99 were mailed on May 29, 2002 after approval at the May 28, 2002 Council Meeting. They were check numbers 21] 94 -2124t. This sequence corresponds to unpaid temporary numbers TOl - T48. Check numbers 2]192 - 21 t 93 \vere used for alignment. Paid Claims From Above - 11,199.01 Add Unpaid Claims, Page 3 of 3- 116.167.49 Tolal Accounts Payable Claims for Council Approval, 06/10/02- 127,366.50 _<.ooyi.......nlspo;'.bTt.'<1.o-rul CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAlMS REPORT TO BE APPROVED AT 06/10/02 COUNCIL MEETING PAGE 2 OF 3 . UNPAID CLA1MS REG1STER: ': :TE~i:r:;j :::1: ::CK;:OATt:::(::: \!~DOO::'> . A~i6.(JNt:::r:: ................ ............. .....11 ....,',',',',',',',',:0:,""",1.., :ro.~M~NT:$:>'" ::;:::::;:::::;::::::::::'::::::::::::::::::: I I TI 06/11/02 Accurate Press, lne 1,063.40 Business CardsINewsletterrrCAAP FIyer n 06/11/02 Animal Control Services, Tnc. 324.00 DovCat Enforcement-Mav T3 06/11/02 Aramark Uniform Service 80.52 CH-Rug Service 5/20 - 6/03 T4 06/11102 Deisswenger's How-To Store 57.63 May Purchases T5 06/11/02 BFI of Minnesota, Inc. 244.53 Wasle Removal-May T6 06/11/02 Bin's. me. 421.56 Portable Toilets-Parks T7 06/11102 Bryan Rock Products, Inc. 4]9.31 Diamond AQ:Q:-Ball Fields T8 06/11/02 CDW Government, Inc. 3,021.00 Infocus LP290 Projector T9 06/11102 Corporate Express 336.39 Office Supplies/Copy Paper TlO 06/11/02 Electric Motor RCDair, Inc. 80.00 Lift #I2-MotoT Repair Tll 06/11/02 Electro Watchman, Inc. 261.99 Alann Service 6/0 I -8/31-Maintenance BIdS!: Tl2 06/11102 Fertil!,Lisa 40.00 Refund-Art Fair T13 06/11/02 Frattallonc's Hardware, Inc. 265.98 May Purchases T14 06/11/02 Gopher Electric Contractors 556.89 Additional Wiring-Ntl Guard Office Space T15 06/11/02 Grainger, Inc. 317.99 Safety Equipment! Air Compressor-Lift Stations T16 06/11102 Gritz, Jackie 21.90 Mileaee Reimbursement T17 06/11102 Har Mar Lock & Key 17.04 Kevs T]8 06/11102 Kalh AUlo Parts 732.45 Mav Purchases T19 06/11/02 Lake Johanna V 01 Fire Dept 94,105.86 Fire Protection 7/02-12/02/02 T20 06/11102 Lvnch, Joseph 29.68 TCAAP Meeling 6/03/02 T2] 06/11/02 Maaco Auto Painlin!! 1,300.00 Paint-2002 P450 & 2002 F250 T22 06/11/02 Menards 38.43 City Hall Suoolies T23 06/11/02 Midwest Asuha!t Comoration ] ,864.75 Road Renair Materials T24 06/11/02 MN Denartrnent of Health 3,243.00 Water Connect Fee 2002 T25 06/1 ]/02 Modem Fence & Construction, Inc. 2,200.00 Install Fence Around Dunmster-Citv Hall n6 06/11/02 NCPERS Group Life Insurance 60.00 PERA Life-June T27 06/11/02 Northern 40.45 Tennis Court Winches n8 06/11102 Nosek, IVlarv ]20.00 JUlle N ewsJetter Editin2: n9 06/11102 Office Devot 170.37 Office SuvnlieslCovv Paver T30 06/11102 aIde Town Deli 76.55 City Council Meetinl! 5/13/02 T31 06/11102 Olson, Michelle 29.57 Mileage Reimbursement T32 06/11102 Orkin Pest Control 69.23 JUlle Service 6110/02 . Total- Unpaid Claims- 11 1 ,61 0.47 I "'~Y;'=.""'I">)~bl</,Io"",l . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06/10/02 COUNCIL MEETING PAGE30F3 UNPAID CLAIMS REGISTER: ..f!iJ\1:1'#ICj,UMti<l. ~:V~.Q();if::: ./.<<<'..'..'..'..'.........1.. Ai\1:tM&1 :(':(})\jMt!'i~~(:':'" T33 06/11102 Pitney Bowes 252.24 Postage Meter RenVReset T34 06/11/02 Purchase Power 469.00 Postage-Meter T35 06/11102 Quick Silver 21.30 Delivery Chrg-Met Council Grant-TCAAP T36 06/11/02 Ramsev County 1,466.84 Salt/Sand Mix-AoriLiFuel Purchases T37 06/11102 State of:MN-Dcpt of Administration 1,530.43 Phone Service T38 06/11102 Tessman Seed Company 235.15 Diazinon-Hazelnut Park (Insect Infestation) T39 06/11102 TimeSaver Off Site Secretarial 154.00 Recording Secretary-CC~5j13/02 T40 06/11102 United Rentals 428.06 Street Marking Paint/SafetY Vests Subtotal, Page 3 of3 - Fa e 2 of 3 Brou hi Forward - Total Unpaid Claims- 4,557.02 111,610.47 116,167.49 i .<<on<Iyl,"""",""",,}'\'bWd.,,~1 " " " ~ ~ ~ ~ ~ z 0 ~ .. 0 ;p , ~ iC 0 . o. .. " ir . ~ 5. 0 ~ ~ [ ~ ~ '" * S >.j ~ . ~ . iC '" " g, !il .... 0 . " " 0 0 0 " q " ~ ~. ~. e- .... o. . 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A ~ .. w 0 ~ 00 !..:.i: '" 00 ~ ;;: " :0 ~ E::. 0 0 ~ 0 "' w " :;; :"'!l-. 0 0 00 0 ~~r: e ~ ~ 5' C ~ 2. '" ~ ...-. s:' 0 ~. ~ '" " 0- . :;;. r ~ A <c. '" ! ~ .~.. ~. ~ ~ " :ll t:: If " Iii '" ~ ;;' ..... ; " ~. [ ~:.: 0 " o. e. Ii' ~ ;: i A ~ - '0 ~ ~ 0 0 0 ~ 0 0 ~.. 0 " 0 c, 0 u, :'?':-: 0 0 0 0 0 ~ .otl-. 00 ~.. " ~. 0 0 0 0 0 0 ~... ~ 0 6 0 .. 0 0 0 0 0 0 0 0 ~ '" '" "" 0 '" '" '" ~.. ,. ,. ,. 'Of:. '" '" " Ii. . " . . s ~i " s: c. 0. '" 8 m-: a LA.:. " '" ~. '" 0 ~.. " ;;' " < 2:. 8. 3 ,,:. ;;' 5- g. 3 ..... e- ....: t;.i.. ~ 0: '" "'. 0 ;;: tu:. ~ ~ &;-: '" U, '" = ~ 0 e> 0 0 c 0, 0, 0, 0 0 0 .~.. 8 -~: .~. 2 ...... ~. .12 ~ 'R l'" 00';:" .~.. 3 ~ i>:i- l-.> ~-: t; 0 """: tf: . o :::j -< o ..., > ;Q C m Z I , , l/l -..., lII_ -;Q ~ l/l :c -i ~'- ::<c: oZ ~m ",-U ~~ b;Q ~?2 a' ~ . ~ ~ EN HILLS . MEMORANDUM DATE: May 31, 2002 3.B TO: Joe Lynch, City Administrator FROM: Terrance R. Post, City Accountant~ SUBJECT: Rochon Payment Application No. 17 Staff has reviewed the supporting documentation for Rochon payment application No. 17 provided by the City's construction management agent/architect, Architectural Alliance. Staff concurs with the recommendation contained in the May 22, 2002, letter to the City Administrator . on the subject. Staff notes the work performed for the period ended April 30, 2002, covered by this payment application is limited to landscaping services. Staff further notes that $153,605.80 is being withheld as a retainer on the proj ect. . . . . WAIVER OF CONSTRUCTION LIEN, PAYMENT BOND AND LIEN FUNDS >i May 1,2002 For good and valuable consideration, the undersigned hereby irrevocably and unconditionally waives and releases any and all (a) rights and claims for a constmction or other lien on land and buildings being constructed, altered, erected or repaired and to the appurtenances thereunto, (b) rights and claims on any payment boucl(s) furnished in conjunction with said construction, alteration, erection or repair, and (c) rights and claims for lien on money, bonds, or warrants due or to become due to the prime contractor therefor. The property covered by this waiver is owned by the City of Arden Hills (owner), is located at 1245 _\\Ie,,1 Highway 96, Arden Hills, I'vIN is described as Arden Hills CityJ1all and this waiver pertains to a portion of the work to be perfomled by Rochon Corporation (prime contractor). This waiver covers. all labor, material and supplies for consrruction, alteration, erection, and repairs furnished by the undersigned under a contract with City of Arden Hills tluough the date of this waiver in the amount ofSE'{ENTHOUSAND FOUR HUNDRED EIGHTY_ONE AND 24/IOO Dollars ($L4i\I.24) This lien waiver is not valid until the amount listed above has been received. Company Name Rochon Corporation By Contractor Waiver Form .APPLlCATlON AND CERTIFICATE FDR PAYMENT (SUBSTITUTE AlA DOCUMENT G702J TO (OWNER]; City 01 Arden Hills PROJECT: Arden Hills City Hall 4364 West Round lak.e Rd 1245 West Highway 96 Arden Hills, MN 55112 Arden Hills, MN 55112-5794 fROM lCONTRACTORl: Rochon Corporation 3650 Annapolis lane North, Suite 101 Plymouth, MN 55447 APPLICATION NO: PERIOD TO: VIA lARCHJTECTl: Architectural Alliance 400 Clifton Avenue S Minneapolis, MN 55403 ARCHlTEcrs PROJECT NO: CONTRACT FOR: General Constfuction CONTRACT DATE: "'AGE ONE OF 2 PAGES 17 iREVISEDl 30-Apr.02 CONTRACTOR.S APPLICATION FOR PAYMENT 8/15/00 CHANGE ORDER SUMMARY Change Orders apprO\led in ADDITIONS DEDUCTIONS previous months by Owner TOTAL 139,528.93 Approved this Month Number Dale ApprO\led TOTALS 0.00 Net change by Change Drdets 139.528.93 . The undersigned Contractor certifies that to the best of the Con\facto,'s knowledge. information and belief the Work COl/ered by this Application for Payment h.;l$ Deen completed in accordance with the CDntract Documents. that all amounts have been paid by the Contractor 1m Work lor which previous Certific<ues for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. By: May 1.2002 ~Date J ice President Application is made for Payment. as shown below, in connection with the Contract, Cominuation Sheet, Substitute AlA Document G703 is attached. L ORIGINAL CONTRACT SUM ............................. $ 2. Net Change by Change Orders.. 3. CONTRACT SUM TO DATE IUne 1 +/-2).. 4. TOTAL COMPLETED & STORED TO DATE.. (Column G on G7031 5. RET AINAGE: % 01 Completed Work !Column D +E on G703) b. % at Stored Material IColumn F on G703) Total Retainage (Line 5a+5b or Total in Column I of G7031.. 6 TOTAL EARN[O LESS HETAINAGE__ ~Line 4 less Line 5 T Nan 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT Jline 6 from priOl Certificate!. . S 8. CURRENT PAYMENT DUE.... ........................ S 9. BALANCE TO FINISH, PLUS RETAINAGE_._.__. JUne 3 less Line 6) State of: Minnesota Coulltyof: Hennepin 2.942,000.00 139,528.93 3,081,528.93 3.071,116.08 153.605.81 2.918.510_27 2,911,029.0] 7,481.24 163,018.60 ARCHITEcrs CERTIFICATE FOR PAYMENT $; l ((-1,1,21- In accordance with the Contract Documents, based Oil on-site observatiolls and the data comprising the above application, the Architect certifies to the Owner that 10 the best of tile Architect's knowledge, information and belie! the Work has progressed as indicated, the quality (II Ihe Work is in accordance with the Contract Documents. and the Contractor is entitled to payment of the AMOUNT CERTIFIED. . Subscribed and sworn to before me this 1st day of May, 2002 Notary Public: My Commission expires: January 31, 2005 AMOUNT CERTIFIED. .......$ (Attach explanation if amount certified differs from the amOlmt applied for.I ARCHITECT, ~ Bl~ 0", This certificate is not negotiable. The AMOU only to the Contractor named herein. Issuance. payment and acceptance of payment are without prejudice to any tights of the Owner or Contractor under this Contract. PAGE 2 OF 2 . CONTINUATION SHEET Substitute AlA Document G703 APPLICATION NUMBER: APPlICA liON DATE: PERIOD FROM: TO: CONTRACTOR'S PROJECT NO: 17 IREVISEDI '-May.02 '.Jan-02 30-Apr-02 0028 Arden Hills City Hall SCHEOULEO PREVIOUS THIS STORED TOTAL BALANCE COOE DESCRIPTION VALUE APPLICATION APPLICATION MATERIAL TO DATE % TO FINISH RETAINAGE 01000 GEN'L ROMTS 150,872.59 150,872.59 0.00 0.00 150,872.59 100 0.00 7,543.63 02200 EARTHWORK 68.897.00 68.897.00 0.00 0.00 68,897.00 100 0.00 3,444.85 02480 LANDSCAPING 34.877.00 23,977 .00 7,500.00 0.00 31,477.00 90 3,400.00 1,573.85 02513 ASPHALT PAVING 57,252.00 57,252.00 0.00 0.00 57,252.00 100 0.00 1.862.60 02600 SITE UTILITIES 143,433.00 143.433.00 0.00 0.00 143,433.00 100 0.00 7.171.65 04200 CONCRETE/MASONRY 840.471.00 840,471.00 0.00 0.00 840,471.00 100 0.00 42,023.55 03410 PRECAST CONCRETE 44,565.00 44,565.00 0.00 0.00 44,565.00 100 0.00 2,228.25 05100 STEEL FABRICATION 108.166.50 108.166.50 0.00 0.00 108.166.50 100 0.00 5,408.33 05600 STEEL ERECTION 76,147.50 76,147.50 0.00 0.00 76,147.50 100 0.00 3.807.38 05500 EXPANSIN JT COVERS 571.10 571.10 000 0.00 571.10 100 0.00 28.56 06100 CARPENTRY 208.928.00 208.928.00 0.00 0.00 208,928.00 100 0.00 10,446.40 06400 MILLWORK 65,622.74 65,622.74 0.00 0.00 65,622.74 100 0.00 3,281.l4 07160 WATERPROOFING 10,000.00 10.000.00 0.00 0.00 10,000.00 100 0.00 500.00 07530 ROOFING 62,670.00 62.670.00 0.00 0.00 62,670.00 100 0.00 3,133.50 07900 CAULK ING 6.714.00 6.714.00 0.00 0.00 6.714.00 100 0.00 335.70 08100 HMiDQORS/HARDWAFlE 31,465.00 31,465.00 0.00 0.00 31,465.00 100 0.00 1.573.25 08360 OH DOORS/AUTO apm 6,031.00 6,031.00 0.00 G.OO 6,031.00 100 0.00 301.55 08800 ALUM STORHRONT 198.578.00 198,576.00 0.00 0.00 198.578.00 100 0.00 9,928.90 09300 CERAMIC/QUARRY TILE 39,545.00 34.545.00 0.00 0.00 34.545.00 87 5,000.00 IJ27.25 09500 ACOUSTICAL CEILING TI 18,565.00 18,565.00 0.00 0.00 18.565.00 100 0.00 923.25 09630 CARPTElVlNYl TILE 38,422.00 38,422.00 0.00 0.00 38,422.00 100 0.00 1,921.10 09900 PAINTING 16,543.00 16,543.00 0.00 0.00 16,543.00 100 0.00 827.15 10900 ACCESS PANELS 437.08 437.08 0.00 0.00 437.08 100 0.00 21.85 10200 LOUVERS 1,900.00 1,900.00 0.00 0.00 1,900.00 100 0.00 95.00 10100 VISUAL DISPLAY BOARD 1.075.00 1,075.00 0.00 0.00 1.075.00 100 0.00 53.75 10160 TOILET PARTITIONS 4,453.83 4,453.83 000 0.00 4,453.83 100 0.00 222,69 10800 TOfLET ACCESSORIES 3,327 .00 3.327.00 0.00 0.00 3.327.00 100 0.00 166.35 12690 flOOR MATS 2,519.00 2,519.00 0.00 0.00 2,519.00 100 0.00 125.95 10520 FIRE EXTINGISHERS 1,200.00 1,200.00 0.00 0.00 1 ,200.00 100 0.00 60.00 12490 WINDOW BLINDS 1,871.01 1.871.01 0.00 0.00 1 ,871.01 100 0.00 93.55 10990 WARDROBE SPEClAlT1E 243.00 166.14 0.00 0.00 166.14 68 76.86 8.31 10440 SIGNS/FLAGPOLE 6,987.00 6,987.00 0.00 0.00 6,987.00 100 0.00 349.35 10990 FIREPLACE 2,629.65 2,629.65 0.00 0.00 2,629.65 100 0.00 131.48 11130 AUDIOVISUAL EQUIP 3.196.07 3,196.07 0.00 0.00 3,196.07 100 0.00 159.80 14200 ELEVATOR 36,900.00 36,900.00 0.00 0.00 36,900.00 100 0.00 1,845.00 15500 MECHANICAL 369,706.00 369,706.00 0.00 0.00 369,706.00 100 0.00 18,485.30 15300 FIRE SPRINKLER 19,526.00 19,526.00 0.00 0.00 19,526.00 100 0.00 976.30 16000 ELECTRICAL 210,498.00 210,498.00 0.00 0.00 210.498.00 100 0.00 10,524.90 SUBTOTAL 2,894,805.07 2,878,828.21 7,500.00 0.00 2,886,328.21 100 8,476.86- 144,316.42 FEE 186,723.86 185,412.87 375.00 0.00 185.787.87 99 935.99 9.289.39 TOTAL 3,081,528.93 3,064,241.08 7,875.00 0.00 3,072,116.08 100 9,412.85 153,605.81 . . . . . S"j .:l:n. ~.'~ ~:~ ,_.~ :-:~ ~,i:: 6::'''' :.0 ~~ :-:..; il... ,~ "; ~.:~ ~,Lll ,.~ ,..,,,;~ ~~/;j .:<>i ;;--.. "':~ .~ 'i ~ ~ a ~:~ 'f" N~ io:~ ~.'~_ ~ ~:Q] 0'" ....- tS' ~ ~ ~ :--.::!,' il ~~ U~ or ~s . . ~:3 ~~*~ t; 00'"'01 ~~~ ~i "...."'''' ~~ ?::~ ~g~ i~ 8&;':< ~.Jj ~:~,~~~ it;;i ~,~ :ig~g ";0"",,,, g~~l .,. i>:~ ~;: ~:~ ~:i< ~:,n i ..=~~ ~ -:~, ~ ~ ~ :-:~ ..".. .;ww I I " i" -;; ~ i """ - g- j ! o , ~ .. ~I "I ! . ~ ~ " , ~I I 8 i w o d '* ~(L" ~ I ~I~: j~~ J: MI.to:;,; <>:0 0 II i;j ~.. - g gg g ~~ !~ 0' ~I 0, . i w ~* ~ ~i 8 . i w ~ " ~~ g"g 00 i " 00 0" ~ ;l~ I i ill 8 ~ . i'II ,:: .l!) ?I ~ I! Oil I ;in 0&%.'3 " g~8 ~~~ o ~ ?9 ~i gggo;!~:;g ~g~;::::g:<J:ig "'Y~'". ~ o ~ i w ~ " , ro o ~ ggg~ ~~~; i , , ~I~ ~i ;Ic 0 . , 8 ~! '" , . II , .. ,d' 1 '" , ~ " g * 8 g ; w . . o , . ARCHIHCTURAl ALLIANCE . May 22, 2002 --~~"...... q E (; f;~ nn:;; '" !ii'" =~ ."'.("\7~~ "2 h~U I Cll~~:: :~~[~,O"~r~LS 400 ell FTON AVEN UE SOUTH MINNEAPOLIS. MINNESOTA 55403<3299 Mr. Joe Lynch - City Administrator Arden Hills City Hall ] 245 West Highway 96 Arden Hills, MN 55112~5794 TELEPHONE (612)871"5703 FAX 1612) 871.7212 Re: Arden Hills City Hall Payment Application Number 17 Comm. No. 1997119 Dear Joe: We have reviewed Rochon Corporation'$ Application and Certificate for Payment No 17 for the Arden Hills City Hall Proj~ct. \Ve have visited the site and find that the percentage.,> for work completed is correct This payment 3pplication does not induoe Change Orders Six and Seven. This pay application covers the period ending April 30, 2002. The percentage of the contract amount applied for is 99.69% (minus a 5% retainage of $153,605.80). We recommend payment in the amount of $7,481.25. I have enclosed a spreadsheet that . surnrnarizE'$ payments to date for your reference. Please call me if YOll have any questions. Sincerely, tau PETER VESTERHOLT Principal Cc Enclosure. Bill Hays - Rochon Corporation, Jeanne Sterner, file 2 copies of Payment Application, spreadsheets . 1997119 \G-CA\Pay Applications\PAYAPPI7.DOC: ~ . . . ~ EN HILLS ~ MEMORANDUM DATE: June 3, 2002 TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem FROM: Cynthia Young - Deputy Clerk CC: Joe Lynch - City Administrator SUBJECT: Agenda Item 3. C Solicitor Permit Application - Steven Johns ENCLOSURES: Ramsey County Sheriff Report Backl!round Staff has received a solicitor's application from Steven Johns, representing Southwestern Company to sell books door-to-door in Arden Hills. Although the Ramsey County Sheriffs Office indicates no convictions, outstanding warrants, or pending charges on Mr. Johns, further investigation by staff of surrounding cities indicate other such representatives from Southwestern Company have been denied a solicitor's permit. The basis for such denial has been negative resident response to this form of solicitation. Recommendation Staff recommends denial of a Solicitor's Permit to Steven Johns. MAY-1S-2002 1~:11 551755~155 P.02/0~ . BOB FLETCHER RAMSEY COUNTY SHERIFF 14 W. Kellogg Boulevard 51. Paul, Minnesota 55102-1648 Telephone: (651) 266-9300 Telelacsimile: (651) 266-9328 May 15, 2002 Attn: Cynthia Young 1245 West Highway 96 Arden Hills, Minnesota 55112 RE: Johns, Steven Ceronsky, Joseph DOB: 07/31/79 DOB: 08/03/81 . Dear Cynthia, Upon your request, this department has searched local and state record systems and found no convictions, outstanding warrants or pending charges on the above named individuals Sincerely, ~~ Patrol Division . AOUL.T bSTENTION DIVISION (651) 290-9"0 & OIVIL PRocess (651) 286.0330 . PATROL. DIVISION (e:io1) .81-1311 a WAAAANTS (851l 28.03;2:0 <EI> . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item 4.A June 6, 2002 TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem FROM: Cynthia Young - Deputy Clerk SUBJECT: Arden Hills Girl Scouts - Gold Award R cipients ENCLOSURES: F ACT SHEET about Girl Scout Gold Award Resolution No. 02-27 Backe:round In a recent study, Definim! Success: American Women. Achievement. and the Girl Scouts. revealed tbat Girl Scouting has played a significant role in the lives of to day's employees, civic leaders, spouses, and mothers. In fact, nearly two-thirds of the women of achievement had been Girl Scouts in their youth, compared to 41 % of American women overall. The Girl Scout Gold Award is the highest award in Girl Scouting. About 3,000 Girls Scouts in the U.S. earn the Girl Scout Gold Award annually. Arden Hills boasts three such young women: . Bobbie May Printz . Sonj a Harpstead . Amy Thorstenson . . . 2 June 6, 2002 Girl Scout Gold Awards Recommendation Staff recommends approval of Resolution No. 02-27 Recognizing Bobbie May Printz, Sonja Harpstead, and Amy Thorstenson as Arden Hills young women who have achieved the Girl Scout Gold Award. FACTSHEET' ABOUT THE GIRL SCOUT GOLD AWARD The Girl Scout Gold Award is the highest award in Girl Scouting. It has existed in its current form since 1980. Previously, the highest award in Girl Scouting has gone by other names including the Curved Bar, First Class, and Golden Eaglet. To earn the Girl Scout Gold Award, a girl must complete five requirements, all of which promote community service, personal and spiritual growth, positive values, and leadership skills. The requirements are to: 1) Earn four interest project patches, each of which requires seven activities that cen- ter on skill building, technology, service projects, and career exploration. 2) Earn the Career Exploration pill, which involves researching careers, resume writ- ing, and planning a career fair or trip. 3) Earn the Senior Girl Scout Leadership Award, which requires a minimum of 30 hours of work involving use of leadership skills. 4) Design a self-development plan that requires an assessment of ability to interact with others and prioritize values, participation for a minimum of 15 hours in a community service project, and development of a plan to promote Girl5couting. 5) Spend a minimum of 50 hours planning and implementing a Girl Scout Gold Award project that has a positive and lasting impact on the community. About 3.000 Girl Scouts in the Us. earn the Girl Scout Gold Award annually. In the Girl Scout Councii of St. Croix Vailey, 42 young women earned the award in 2000. Girl Scout Gold Award achievements are acknowledged by many governmental. national, and local organizations. A growing number of colleges and universities are awarding scholarships and grants to Girl Scout Goid Award recipients. Award recipi- ents in our council are also eligible for the St. Croix Valley Girl Scout Gold Award Scholarship From organizing day camps that help new immigrant children learn about America to building "quiet places" at Girl Scout camps, the service projects designed and implemented by Girl Scout Gold Award recipients are as varied as the girls them- selves In the Girl Scout Council of St. Croix Valley, projects have included organizing volunteers and supplies for a volleyball clinic at the Cheyenne River Indian Reservation in Whitehorse, SD, and collecting donations of supplies to assemble 300 comfort kits for victims of fires and other disasters. For more information about the Girl Scout Gold Award, contact: Girl Scout Council of St. Croix Valley 400 South Robert Street St. Paul. Minnesota 55107 651-227-8835 or 800-845-0787 Voice/TTY 651-227 -7S 33 Fax www.girlscoutscv.org ~ Girl Scouts. Where Girls Grow StTong.. . . . ****************** t ~ : ~HILLS * * RESOLUTION NO. 02-27 * '* CITY OF ARDEN HILLS '* Si~~~~~~;5;A '* * RESOLUTION RECOGNIZING ACHIEVEMENT * * OF THE GIRL SCOUT GOLD AWARD *' WHEREAS, the City of Arden Hills wishes to recognize your achievement of the Girl Scout Gold "* Award; and '* *. WHEREAS, the work put into achieving this award makes us as a community very proud; and '* -iL......_ WHEREAS, the skills needed for this achievement will be useful for future personal development, -iL.... . _ liJ{- leadership and community service; and ['is,' t. ...~ WHEREAS, the City encourages the continued use and further development of these skills as a **'. ........... ._ means of growth and maturity for future leadership in the community and school. NOW THEREFORE, BE IT HEREBY PROCLAIMED ON THIS 10" DAY OF JUNE, * 2002 by the City Council of the City of Arden Hills, Minnesota: *' *' iJ:;;;:U;;;;S;~ *' "* and expresses their congratulations. '* * '* *. DENNIS PROBST, MAYOR *' '* * *' BEVERLY APLlKOWSKI, COUNCIL MEMBER DAVID GRANT, COUNCIL ME1vffiER * * '*' . GREGG LARSON, COUNCIL MEMBER LOIS REM, COUNCIL MEMBER '* * '* ****************** *****************'* ~ ~ J '* ~~HILLS '* RESOLUTION NO. 02-27 '* CITY OF ARDEN HILLS "* ...Ll.. COUNTY OF RAMSEY ..ib. N STATE OF MINNESOTA ~- * RESOLUTION RECOGNIZING ACHIEVEMENT '* '* WHEREAS, ilie Ciry of Ar:: ::~ ~:: t:~:~:~e~:: :::ent of ilie Gill Scout Gold * * Award; and '* *' WHEREAS, the wotk put into achieving iliis award makes us as a community very proud; and '* ...A.= WHEREAS, ilie skills needed for this achievement will be useful for future personal development, ~ ~r leadership and communiry service; and ~' '*'*. ......... WHEREAS, ilie Ciry encourages ilie continued use and further development of iliese skills as a t..,.. means of growili and maturiry for future leadership in ilie community and school. . NOW THEREFORE, BE IT HEREBY PROCLAIMED ON THIS 10'h DAY OF JUNE, '* 2002 by ilie Ciry Council of ilie Ciry of Arden Hills, Minnesota: * The Ciry Council wishes ilie best to '* Sonja Jlwtpjfead '* * and exprcsses theil congratulations. *- '* * '* DENNIS PROBST, MAYOR * * * '* BEVERLY APLIKOWSKI, COUNCIL MEMBER DA VlD GRANT, COUNCIL MEMBER * * * "* GREGG LARSON, COUNCIL MEMBER LOIS REM, COUNCIL MEMBER - * * ****************** ****************** t ~ ~ /],\~HILLS * * RESOLUTION NO. 02-27 * * CITY OF ARDEN HILLS "* si~~:b~~i=;~JA '* * RESOLUTION RECOGNIZING ACHIEVEMENT '* *_ OF THE GIRL SCOUT GOLD AWARD '* WHEREAS, the City of Arden Hills wishes to recognize your achievement of the Girl Scout Gold * Award; and * *' WHEREAS, the work put into achieving this award makes us as a community very proud; and '* ...Lb WHEREAS, the skills needed for this achievement will be useful for future personal development, ~ N leadership and community service; and NC tc cc.. WHEREAS, the City encourages the continued use and further development of these skills as a ~*c .. c means of growth and maturity for future leadership in the community and school. ~. NOW THEREFORE, BE IT HEREBY PROCLAIMED ON THIS 10'. DAY OF JUNE, *' 2002 by the City Council of the City of Arden Hills, Minnesota: *. '* ~Cg;:;:e~e: '* '* and expresses their congratulations. * * * *. DENNIS PROBST, MAYOR * * * * BEVERLY APLIKOWSKI, COUNCIL MEMBER DAVID GRANT, COUNCIL MEMBER '* '* * . GREGG LARSON, COUNCIL MEMBER LOIS REM, COUNCIL MEMBER * *' *' ****************** . . . ~ ~ EN HILLS MEMORANDUM DATE: TO: FROM: SUBJECT: ENCLOSURE: June 6, 2002 Agenda Item 5.A ~~ Mayor and City Council Greg Brown - City Engineer Public Hearing: PMP Hunters Court & Waldon Place Memo from URS dated May 22, 2002 Resolution No. 02-23 Ordering Improvement and Preparation of Plans and Specifications for Improvement of Hunters Court and Waldon Place . . . URS MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (6]2) 370-0700 Fax: (6]2) 370-]3783 To: Joe Lynch/Arden Hills Copy: Tom Moore/Arden Hills File: 37951 020 Jim Perron/Arden Hills Nick Landwer/URS From: Greg Brown, PE Arden Hills City Engineer Date: May 22, 2002 Subject: 2002 PMP Backgrouud The City Council at their April 29, 2002 meeting, directed the City Engineer to prepare final plans and specifications for the 2002 Pavement Improvement Project based upon thc feasibility study and comments/direction reccived at the April 29, 2002 Council Meeting and resident feedback from the previous neighborhood meeting. Project Status The final plans and specifications for the project have been completed. Thc proposed improvemcnts inelude the reconstruction of Huntcr's Court and Waldon Place to 32 foot widc streets with concrete curb and gutter. The cui de sac bulbs are designed with 100 foot diameters. We have included a minor amount of silt removal at the outlet ofthe existing storm sewers into the adjacent pond as a part of the project. Recommendation The City Engineer recommends that the Council approve the final plans and specifications and authorize the advertiscment of the project to receive bids. The following is the proposed project schedule based upon Council approval May 28, 2002. Bid Opening Contract Award Begin Construction Complete Construction June 28, 2002 July 8, 2002 August 19,2002 October 11, 2002 C:\Documents and Settings\CynthiaY\Local Settings\TemporaJ)' Internet Files\OLK3\CounciIMemo5-28-02.doc City of Arden Hills Ramsey County, Minnesota Resolution No. 02-23 A Resolution Ordering Improvement and Preparation of Plans and Specifications For the Improvement of Hunters Court and Waldon Place WHEREAS, Resolution 02-22 was adopted by the Council the 28"' day of May, 2002, fIxed a date for a Council hearing on the proposed improvement of Hunters Court and Waldon Place, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 10" day of June, 2002, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted May 28, 2002. 3. Plans and specifIcations prepared by City Engineer Greg Brown for such improvement pursuant to Council resolution, a copy of which plans and specifIcations is attached hereto and made apart thereof, are hereby approved and shall be filed with the City Clerk. 4. The City Clerk shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 3 weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 10:00 a.m. on July 11, 2002 in the Council Chambers of City Hall, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 10 percent (10%) of the amount of each bid. . . . . . . ADOPTED by the Council this 10th day of June, 2002. ATTEST: Joseph Lynch, Administrator Dennis Probst, !v[AYOR . . . ~ ~~HILLS MEMORANDUM DATE: June 4, 2002 TO: Agenda Item 7.A FROM: Mayor and City Council Joe Lynch, City Administrator Aaron Parrish, City Planner j}fJ SUBJECT: Local Stonnwater Management Plan In an ongoing effort to receive approval of our Local Stonnwater Management Plan, City staff has recently met with the Rice Creek Watershed District Administrator and Engineers. As a result, we have come up with an agreement in principle with the District for the Council's consideration. Generally, the agreement in principle would require that we update our plan to reflect the following: 1. Outline the City's general budgeting practice with regard to stormwater and drainage improvements. Presently, most stonnwater and drainage improvements are constructed in conjunction with the City's pavement management program. In addition, we will note in the plan that the composite index used to evaluate street projects factors in existing drainage, or lack thereof, in the area. 2. Establish timeframes associated with the various capital improvements Capital improvements within the Local Stonnwater Management Plan are currently prioritized on a scale of 1 to 3. The Watershed District has asked that general time frames be attached to specific capital improvements. While the implementation timelines do not represent absolute timelines, they do provide a mechanism for monitoring progress. As such, the time frames will span 3 years to allow flexibility. Timeframes for specific projects are being assigned using the tentative 5 year PMP as a base. This effort will be coordinated between the City Engineer and Project Engineer. 3. Complete the evaluation of existing water quality treatment for all subwatersheds in 2003 or 2004. The estimated expense for this particular activity is $60,000. However, this information is an element required in order to apply for a Phase II NPDES (National Pollution . . . Memo to Mayor and City Council Local Stormwater Management Plan June 4, 2002 Page 2 of2 Discharge Elimination System) Permit from the Minnesota Pollution Control Agency. This is a mandate from the federal Environmental Protection Agency as implemented by the Milmesota Pollution Control Agency. This will also allow particular improvements to be further prioritized by outlining the effectiveness of existing stormwatcr management systems and practices. As the Council may recall, the Watershed District had previously requested that all feasibility studies be completed within two years. This would have represented an expense of approximately $288,000. If the above elements are incorporated into the plan, District staff have indicated they would recommend the plan for approval to the Rice Creek Watershed District Board of Managers as early as Jlll1e 26, 2002. Requested Action Provide direction and input regarding the Local Stormwater Management Plan Attachment 1. Capital Improvement Plan included in Local Stormwater Management Plan. 2.11.02 Planning-level estimates of capital expenditures has been made. Future anticipated projects are also listed. The activities have been di~tribUled throughout a 10-year implementation plan extending though 2011. The Capital Improvement Plan (CIP) is summarized in Table 7. -- CD ::l Co >< l> Preliminary Project Project Cost Date(s} of Location Project Description Estimaie Implementation Comments - Evaluation of Evaluation of existing. water quality $60,000 2003-2004 City's Water treatment for all subwatersheds Quality Treatment Feasibility Study Preliminary engineering and design $38,000 1 Cost does not include for Pond P-7 surveying of ponds in drainage system Feasibility Study Preliminary engineering and design $14,000 1 Cost does not include for Pond P-8 surveying of ponds in drainage system Feasibility Study Preliminary engineering and design $14,000 1 Co~t does not include for Pond P-10 surveying of ponds in drainage system Feasibility Study Preliminary engineering and design $14,000 1 Cost does not include for Pond P-11 surveying of ponds in drainage system Feasibility Study Preliminary engineering and design $26,000 1 Cost does not include for Pond P-12 surveying of ponds in drainage system Feasibility Study Preliminary engineering and design $28,000 2 Cost does not include for Pond P-2 surveying of ponds in drainage system Feasibility Study Preliminary engineering and design $38,000 2 Cost does not include for Pond P-3 surveying of ponds in drainage system Feasibility Study Preliminary engineering and design $38,000 2 Cost does not include for Pond P-4 surveying of ponds in drainage system Feasibility Study Preliminary engineering and design $26,000 3 Cost does not include for Pond P-5 surveying of ponds in drainage system Feasibility Study Preliminary engineering and design $19,000 3 Cost does not include for Pond P-6 surveying of ponds in drainage system Feasibility Study Preliminary engineering and design $33,000 3 Cost does not include for Pond P-9 surveying of ponds in drainage system Feasibility Study $288,000 Subtotal Table 7 Capital Improvement Plan :l> "0 "0 CD ::l Co >< OJ l .~ , > ( . A-ARDEN0101.00 Page 43 City of Arden Hills, Minnesota Local Water Resource Management Plan ~ 2.11.02 . :l> "tl "tl '" ::I a. x :l> Table 7 (Continued) Project Project Description Preliminary Date(s) of Comments Location Description Project Cost Implementation Estimate Pond P-7 Regional pond, includes $337,000 1 engineering and construction costs Pond P-8 Regional pond, includes $146,890 1 engineering and construction costs Pond P-10 Regional pond, includes $146,890 1 engineering and construction costs Pond P-11 Regional pond, includes $149,620 1 engineering and construction costs PondP-12 Regional pond, includes $239,370 1 engineering and construction costs POIj-2 Regional pond, includes $260,470 2 engineering and construction costs Pond P-3 Regional pond, includes $337,000 2 engineering and construction costs Pond P-4 Regional pond, includes $337,000 2 engineering and construction costs Pond P-5 Regional pond, includes $239,370 3 engineering and construction costs Pond P-6 Regional pond, includes $190,420 3 engineering and construction costs Pond P-9 Regional pond, includes $293,750 3 engineering and construction costs Regional Pond Construction Subtotal $2,677,780 Total $3,020,780 :l> "tl "tl '" ::I 9; X OJ :l: "tl "tl " ::I o )( ( The Plan anticipates some kind of stormwater activities at all locations. The Plan has identified stormwater ponds for the purpose of developing cost estimates and budgeting purposes only. 'nlis should not be in.eled as a commitment by tile City to build a pond at all of !bese locations, especially wilere private PWy is involved, or in tile case of tile pond shown at Valentine Park. City of Arden Hills, Minnesota Local Stormwater Management Plan A-ARDEN01 01.00 Page 44 . . . ~ ~ EN HILLS MEMORANDUM DATE: ~ June 4, 2002 TO: FROM: SUBJECT: Purchase of a New Cement Mixer for Operations & Maintenance Backl!round The City of Arden Hills does not inventory a cement mixer. Staff has previously rented a cement mixer or performed the work by hand. Annual rental fees have been as high as $1,649.00. Mixing cement by hand is an inefficient use of time and personnel. In addition, the quality of the cement can vary widely. Work Proiects A City owned cement mixer would be used for the following projects: . Storm water catch basins (currently fifteen (15) are under repair, with more expected) . Water/sanitary sewer repairs, curb repair (two (2) year average is 40 per year) . Snow plow damaged curb repair (two year average is 16 sections of curb per year) . Miscellaneous repairs to City Parks Specifications . Stone Model #6.5CM . 8HP Motor . $2,400.00 . . . 2 June 4, 2002 Cement Mixer Budl!et Staff recommends that the funding for the cement mixer come from the following Enterprise Funds: . Water . Sewer · Surface Water Management with each fund allocating one-third of the cost ($800.00 x 3 = $2,400.00). The total current asset as of December 31, 2001 for all three funds is $3,700,014.00. Recommendation Staff recommends approval of the purchase of the above captioned cement mixer at a cost not to exceed $2,400.00 . . . ~ EN HILLS MEMORANDUM DATE: Agenda Item 9.A June 6, 2002 TO: Mayor and City Council Joe Lynch, City Administrato~ FROM: SUBJECT: Fire Board Representative Appointment A new Fire Board was created which will be the operational review board for the new Fire Chief and the Fire Department. The City of Arden Hills is responsible for appointing one representative from either, the community, Councilor staff, to represent the community on the new Fire Board. As you know the Lake Johanna Fire Department is in the process of recruiting and determining finalists for the full-time Fire Chief position. The Fire Board will be responsible for making the selection of the final candidate, to be approved by each of the City Council's of the respective cities. City Council should appoint a representative to this new Fire Board. The Mayor has indicated he would like to appoint Council Member Gregg Larson to this position. Council should take formal action at the Regular City Council Meeting June 10, 2002. . . . ~ EN HILLS MEMORANDUM DATE: Agenda Item 9.B June 6, 2002 TO: Mayor and City Council FROM: Joe Lynch, City Administrat SUBJECT: Future of DARE Program As you know, the future of the DARE program through the Ramsey County Sheriff's Department has been under discussion for the past several months. Continuation of DARE has now reached a critical point within our contract jurisdiction group. The importance of this decision has been triggered by the fact that the Mounds View School District will be using their allotted levy dollars to fund a school resource officer ("SRO") instead of a DARE officer. As a result, Arden Hills, Shoreview, and North Oaks, need to decide whether we are willing to fund the greater share of DARE costs through our current contract. White Bear Township and Vadnais Heights have been absorbing this cost for a few years due to a change in the White Bear Lake School District funding. For your information: o The total DARE program cost is approximately $163,000. o Revenues of$41,227 come from the school district's levy to offset this cost. o The net cost for 2002 is approximately $122,000. o Arden Hills net cost for 2002 is approximately $9,851. o Arden Hills net cost for 2003 would be approximately $34,579 (this includes the loss of police pension aid for DARE deputy and an approximate $10,000 revenue loss from the school district levy). o DARE revenues will drop by $25,000 due to the Mounds View School District decision. o DARE America has stated its program is ineffective and is in the process ofrevising it. o The DARE program in the elementary school is currently a 17 week program. o The new elementary DARE curriculum will be a 9 week program. o It is unlikely we will be able to get DARE in the middle schools due to the heavy demand for other programs related to graduation standards. (Educators who support DARE state they will not add it to their curriculum until its effectiveness is scientifically proven for the middle schoo Is.) o The Ramsey County Sheriff's Department strongly supports the continuation ofthis program. o The Sheriff's Department has indicated a willingness to make up the difference in the calendar year 2002 based on the Mounds School District decision to go to SRO. Council needs to decide whether or not the City of Arden Hills wishes to continue to participate in the DARE program at additional cost to the City of Arden Hills.