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Home My WebLink AboutCCP 08-12-2002 ~ ~HILLS Arden Hills City Council REGULAR Au ust 12, 2002 City Philosophy To rovide a basic and necessary sea e of ualit services thrall h the innovative and p Mayor Dennis Probst ouncil Members Beverly Aplikowski David Grant Gregg Larson Lois Rem Monda 1245 W. Higbway 96 Arden Hills, Minnesota 55112 651.634.5120 osefill use of resources. Agenda City Council Meeting Convenes 7:00 PM Call to Order 1. AGENDA 2. MINUTES A. July 29, 2002 Council Meeting 3. CONSENT CALENDAR A. Claims and Payroll B. Resolution No. 02-37: Appointing the 2002 Primary Election Judges C. Resolution No 02-41: Approving Exempt Gambling Permit for Bethel College Sportsphere Event D. Accept Easement Document - Modesette 4. PUBLIC INQUlRIES/INFORMATIONAL A. Livable Communities Award - Roger Williams 5. PUBLIC HEARINGS 6. FINANCE (permanently moved to Community Services) 7. COMMUNITY SERVICES A. DSU Scope of Services 7:00 Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Public InquirieslInformational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. NONE Aaron Parrish B. Boathouse Development Moratorium C. Planning Case 02-04: Subdivision Regulations D. FINANCE - NONE 8. OPERATIONS & MAINTENANCE A. Parks - New Signage B. Approval to Hire Park Building Architect C. Award Bid: 2002 Sanitary & Water D. Award Bid: 2002 Storm Drainage 9. ADMINISTRATION A. LRA Market Study Report CITY COUNCIL REPORTS A. Council Member Grant B. Council Member Larson C. Council Member Aplikowski D. Council Member Rem E. Mayor Probst EXECUTIVE SESSION A. Labor Union Negotiation Arden Hills City Council Agenda August 12, 2002 Pa e 2 Aaron Parrish Aaron Pam sh Terry Post Jim Perron Jim Perron Greg Brown Greg Brown Joe Lynch & Cynthia Young Joe Lynch TCAAP: Twin Cities Army Ammunition Plant PMP: Pavement Management Plan PTRC: Parks, Trails and Recreation Committee MFTF: Maintenance Facility Task Force (Ramsey County! Arden Hills) . . . . ~ ~HILLS MEETING MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MONDA Y, JULY 29, 2002, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:04 p.m. Present: Mayor Dennis Probst, Council Members Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were Administrator, Joe Lynch; Director of Community Services, Aaron Parrish; Director of Operations and Maintenance, Tom Moore; Engineer, Greg Brown; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Mayor Probst requested 7B be moved to 7 A. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to adopt the amended agenda for the July 29, 2002, regular City Council meeting. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29, 2002 2 A. July 8, 2002 Council Meeting B. July 15, 2002 Council Work Session Council Member Grant requested the following changes: July 8, 2002 Council Meeting Minutes change the heading to reflect that there was a Special City Council Meeting which started at 6:00 p.m. Under the also present section, change Mr. Post's title to City Accountant and delete Jim Prosser. Page 8, under City Council Reports, first paragraph, second sentence, should read: "He suggested the City Task Force meet with l! County Task Force...". July 15, 2002 Council Work Session, Page 4, first paragraph should read... "stated he also wanted to consider the budgetary impact. . . " Council Member Rem requested the following changes: July 15, 2002 Work Session Minutes, page 4, fifth paragraph from the bottom, second sentence, Roger Aitkin was misspelled, the correct spelling is Aiken. July 8, 2002 Regular City Council Meeting Minutes, Page 7, Resolution No. 02-32, add a sentence to read: "Resolution No. 02-32 was requested to be removed from the Consent Agenda for discussion". Council Member Larson requested the following changes: Page 15, 2002 Work Session Minutes, page 4, fifth paragraph from the bottom, second sentence, should read: "He said Roger Aiken was appointed to the Rice Creek Watershed and expressed an interest. . . ". Mayor Probst requested the following changes: July 8, 2002, Regular City Council Meeting Minutes, first paragraph, should state: "Jeff Knutson, Attorney for CRR C . " ompames... . MOTION: Council Member Aplikowski moved and Council Member Rem seconded a motion to approve the July 8, 2002 Council Meeting and July 15, 2002 Council Work Session as minutes amended. The motion carried unanimously (5-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUL Y 29, 2002 3 . 3. CONSENT CALENDAR A. Claims and Payroll. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUlRIES/INFORMATIONAL None. 5. PUBLIC HEARINGS A. Assessment Hearing: Hunters Court & Waldon Place . Mayor Probst opened the Public Hearing at 7:11 p.m. Mr. Brown presented the proposed assessment role and property map for the project area. He indicated the proposed assessment rate was $51.00 per front foot, which generated a total project assessment amount of $85, 130.00. He indicated the assessments could be paid in full or by installments over 10 years at an annual interest rate of 6.5%. Cliff Bujold, 1134 Hunters Court, questioned the assessment rate. He asked what the rate was based on, and what happened if the cost ofthe project was higher than the estimated cost, and what happened if it was lower. He stated with the heavy rain last night, there was now standing water on the properties in his area. He asked if the drain was plugged and if this could be looked at when the area was reconstructed. He stated he believed the drain might be plugged. Mayor Probst stated the drainage issue was something the Operations and Maintenance Department would need to look at. He indicated the assessment rate was established by the Council. He noted the $51.00 was based on looking at the previous assessment rates. He stated the $51.00 was locked in. If the price went up or down, the assessment would not change. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29, 2002 4 Mr. Brown stated since they had received bids, and the bids came in a bit above the engineer's estimated cost, the City would be bearing more of the cost for this project. Dennis Munson, 1144 Waldon Place, stated he had 85 fronage feet and it appeared he was paying more than others and he asked for an explanation. Mayor Probst explained this was a cul-de-sac lot and there was a different calculation used for cul-de-sacs. Mr. Munson asked if it was in the plan to dredge the ponds in the area to improve drainage. The City Engineer indicated they would be looking at those ponds to determine if there was a drainage problem. He stated there was some dredging proposed as a part of this project. Brenda Goldman, 1146 Waldon Place, asked what her front footage was. The City Engineer stated it was 103.45 and the actual platted front footage was 47 to 50 feet. Mayor Probst explained the logic behind the policy was that on longer cul-de-sacs, the expense would be normalized among all of the property owners. He stated this policy had been in place for years. Ms. Goldman asked when the project would be started. The City Engineer stated it would not start until August 19 with final completion of October 11. Council Member Larson requested staff provide the residents with a copy of the assessment policy. Mr. Bujold requested after the drainage issue was addressed by the Operations and Maintenance Department and there was a drainage problem that this be fixed at the same time the street was tom up. Mayor Probst closed the Public Hearing at 7:37 p.m. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29, 2002 5 MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to approve the assessment of 6.5% for Hunters Court & Waldon Place. The motion carried unanimously (5-0). B. Resolution No. 02-34 Adopting the 2002 PMP Assessment for Hunters Court and Waldon Place MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Resolution No. 02-34 Adopting the 2002 PMP Assessment for Hunters Court and Waldon Place as amended changing December 13, 2013 to December 13, 2002 in Paragraph 2 of the Resolution. The motion carried unanimously (5-0). C. Resolution No. 02-36 Awarding 2002 PMP Bid for Hunters Court & Waldon Place Mr. Brown noted bids were received and opened for the above referenced project. Bids were received from five contractors, with T.A. Schifsky and Sons, Inc. submitting the low base bid in the amount of $160,416.50. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve Resolution No. 02-36 Awarding 2002 PMP Bid to T.A. Schifsky and Sons, Inc. for Hunters Court & Waldon Place as presented. The motion carried unanimously (5-0). Council Member Larson requested they have a future discussion at how the City handle assessments for bids that came in both over and under the City Engineer's estimate. 6. FINANCE None. 7. COMMUNITY SERVICE Item 7B moved ahead of Item 7 A by the request of Mayor Probst. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES mLY 29,2002 6 B. Planning Case 02-15: Berndt - Special Use Permit Mr. Parrish stated the applicant was requesting a Special Use Permit to construct a boat house on Lake Johanna. He noted the Planning Commission recommended denial of the Special Use Pennit finding the proposed boat house did not further the purpose and intent of Zoning Ordinance Section I (B) (2) "to promote the character of and preserve and enhance the properties and areas within the city including wetlands, ponds and marshes." Mayor Probst requested the Planning Commission look at the Shoreland Ordinance as it related to boat houses for their comments and recommendations. Mayor Probst stated his view on the request was that boat houses were not permitted to have space for human habitation or sanitation facilities. He stated he would not support this project. Council Member Grant stated his view was that this proposed boat house would change the character of the lake and he was not in favor of changing the character of the lake by adding a boat house. Council Member Aplikowski stated her view was that this was far beyond what she considered a boat house and she would not support this request. Council Member Rem stated her view was that this boat house did not fit into the definition of a boat house and she would not support this request. Council Member Larson stated his view was that the boat houses currently situated on the lake were old and would eventually go away. He stated while the proposed boat house would be attractive, it was not appropriate and this would set a precedent and the Council should not support this request. He requested the Planning Commission look at the specific language for boat houses and come back to Council with theirrecommendations. Steve Berndt, 811 Tanglewood Drive, Attorney for Fred and Sylvia Berndt, stated this request was a permitted use at the present time. He stated Mr. and Mrs. Berndt were willing to make changes in the plan in which the boat house would strictly be used as a boat house. He stated Mr. and Mrs. Berndt did not intend to have ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29, 2002 7 . sanitary facilities in the boat house. He stated this request could be approved for only the boat house without anything above it. He stated Mr. and Mrs. Berndt were willing to make the design fit with all of the City's requirements. He stated Mr. and Mrs. Berndt believed a boat house was an improvement over what was on the lake now. He pointed out that a boat house did not mean bigger boats because of the DNR size restrictions. He indicated the restrictions that were originally placed on the lots had expired. He stated this proposed boat house was permitted by the Ordinance. Monty Gronsted, stated he was not in favor of the boat house. He stated boat houses would be an eyesore on the lake shore. Roberta Thompson, 3413 Snelling Avenue North, stated a boat house would impact the shoreline, while a covered boat lift would not. She stated a lot of the residents would like boat houses, but they did not want boat houses on Lake Johanna. She stated most of the residents did not know this was allowed by a Special Use Permit. She indicated it was a mindset of the residents on the lake that . this was not allowed and she believed they wanted to keep it that way. Lowell Franklin, 3203 Shorewood Drive, stated they liked the clear lines of the lake and boat houses would obstruct those lines. He expressed concern about setting precedence ifthis would be allowed. Jerry Minke, 1463 Bussard Court, stated Mr. Berndt was a friend of his and he also owned a lake home in Wisconsin. He indicated the environmental issue, once researched, would be different than what they were assuming. He stated this was a residential lake and stated he could not envision many boat houses on this lake. He stated boat houses offered security and they were a lot nicer to look at than shore stations. Chuck Mertensotto, 3473 Lake Johanna Boulevard, stated this was a City lake and people had the enjoyment of looking at the lake. He stated if boat houses were added, that would make an obstruction for the enjoyment of the citizens. He indicated he was not in favor of boat houses being allowed on the lake. . Warren Forslund, 3197 Shorewood Drive, stated if one boat house was allowed on the lake, more boat houses would be requested and it would be harder to turn ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29, 2002 8 . down boat house permits in the future if this was allowed. He asked where would it end, and how would they be regulate the boat houses if this Special Use Permit was granted. He requested Council deny this request. Joe Kahnke, 1540 Edgewater Avenue, stated he was against this proposal. He stated the lots were too small for boat houses. Mary Kahnke, 1540 Edgewater Avenue, stated when they bought their lots, they were told the restrictions that were on the property were forever. She stated if they knew they had expired in 1985, they would have had them extended. She indicated boat houses would clutter up the lake. Roberta Thompson, stated there were currently six boat houses and 10 sheds on the lake. Marie Bezdicek, stated on her side of the lake there were three or four "boat houses" that were not used for boats. The boat houses there were used for storage, . but not for storage of a boat. The City Attorney pointed out that the policies and intent of the City Code was to promote the character of and enhance the properties and most property owners on the lake did not believe that boat houses would enhance the properties. He stated the people most affected by this did not want boat houses. He recommended Council deny this request and change the proposal number 1 language to read, "The proposed mixed use structure does not further. . . ". MOTION: Council Member Larson moved and Council Member Grant seconded a motion to deny Planning Case 02-15, Berndt, Special Use Permit for the following reasons: 1. The proposed mixed-use structure does not further the purpose and intent of Zoning Ordinance Section 1 (B) (2) "to promote the character of and preserve and enhance the properties and areas within the city including wetlands, ponds and marshes". . 2. The property owner submitted an application for a Special Use Permit to construct a boat house. However, based upon the . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29, 2002 9 materials submitted by the applicant, the intended use of the structure is for a combination boat house, storage facility, and screened porch. In addition, the floor plan submitted illustrates a bathroom on the upper level, which indicates that the structure could be used for human habitation. The proposed use would be in violation of AH Section 334.02, subd. 2A, and 334.04, Subd. 5A and therefore, is not allowed in the proposed location as a permitted or a special use. The motion carried unanimously (5-0). Council requested the moratorium issue be put on the City Council agenda for August 12 after the Planning Commission had the opportunity to review and make recommendations. A. Planning Case 02-14: Goserud - Final Plat Mr. Parrish stated applicants were requesting Final Plat approval to divide one existing lot zoned R-l Single Family Residential into two lots zoned R-l Single Family Residential. He noted the Planning Commission recommended approval of the final plat with conditions. Mayor Probst stated he had not approved this when the preliminary plat was presented and he would not support this for the same reasons he did not support the preliminary plat. Council Member Rem stated she still had concerns about this development, especially with respect to drainage and she had voted against it originally, but she would support the Final Plat. Council Member Aplikowski, Grant and Larson indicated they were voting in favor of this development. Tom Goserud, 4350 Hamline Avenue, stated the drainage concerns had been created by the neighbors and once this development went in, the drainage problems would probably get better. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29,2002 10 MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve Planning Case 02-14, Goserud, Final Plat, with the recommended conditions. The motion carried (4-1 Probst). C. Planning Case 02-16: North Heights Lutheran Church - Sign Standard Adjustment. Mr. Parrish stated applicant was requesting a sign standard adjustment from the sign code to construct an auxiliary sign larger than the code required maximum. He noted the Planning Commission recommended approval of the sign standard adjustment. Orlando Logelin, North Heights Lutheran Church Minister of Administration, stated the signs had two different purposes. The existing sign had the name of the Church and was not a directional sign. He stated one of the problems they had was traffic management and the sign they were proposing would aid in that traffic management. He stated they agreed with the three conditions recommended by the Planning Commission. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Planning Case 02-16, North Heights Lutheran Church, Sign Standard Adjustment for the two reasons as outlined by the Planning Commission and with the three conditions as presented. The motion carried unanimously (5-0). D. Planning Case 02-17: Fertig - Variance/Setback Mr. Parrish stated the applicant was requesting a variance from the side yard adjustment in the R-l Zoning District for an addition. He indicated the applicant was requesting a 6-foot side yard setback where a lO-foot setback was required. He indicated the Planning Commission recommended denial of a reduced side yard setback of 6 feet, where 10 feet was required finding the no hardship existed on the property and the previously existing two car garage could be rebuilt within the required setback. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29, 2002 11 Mark Fertig, 1413 Colleen Avenue, stated they had a fire and their garage burned down and the reason they wanted to expand the garage was because it was cost effective. If they had not had the fire, they would not be requesting this expansion. He stated without the extra four feet, they would not be able to put three vehicles in the garage. He stated none of his neighbors opposed this proposal. He stated the only hardship he had was that his daughter just turned 16 and would soon need a spot for her vehicle. However, he stated while they might not have a hardship, they did have the need for the extra garage. Council Member Larson stated that it was difficult to see that not having a three car garage was a hardship. Council Member Rem indicated it was important to maintain the setback the City had, and while Mr. Fertig might not have enough room for a three car garage, he had enough room to build a two and one-half car garage. Mayor Probst stated he would not support this due to there not being a hardship. Council Member Grant stated there were setbacks in place for a reason as indicated by Council Member Rem and he was not going to support this request. MOTION: Council Member Aplikowski moved for approval of Resolution No. 02-17, approving the side yard setback of six feet where ten feet is required. The motion failed for lack of a second. MOTION: Council Member Larson moved and Council Member Rem seconded a motion to deny Planning Case 02-17, Fertig, Variance/setback due to it not meeting the side yard setback requirements in the R -1 Zoning District, no hardship is existing on the property, and the previously existing two car garage could be rebuilt within the required setback as set forth by the Planning Commission. The motion carried (4-1 Aplikowski). . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29,2002 12 E. Planning Case 02-19: Tramm Builders - Concept Plan Mr. Parrish stated applicant was requesting a Concept Planned Unit Development review. He indicated the applicant was proposing an office building at the comer of County Road E2 and Cleveland Avenue. Kim Tramm, Tramm Builders, 3585 Lexington Avenue North, presented his proposed concept plan and asked for Council comments and recommendations. Council expressed concern about adequate parking and requested this be considered in his plan. Council Members Grant and Larson requested an extensive landscape plan and an upscale frontage view. Mayo Probst urged Mr. Tramm to consider wrapping the building around the topography, which might open up other options for parking. Mayor Probst requested Item 9B be heard before Item 7F. 9B. St. Katherine's Ukrainian Orthodox Church Charitable Gambling Premises Permit Renewal Resolution No. 02-35. Mr. Lynch stated this was a request for renewal for St. Katherine's Ukrainian Orthodox Church Charitable Gambling Premises Permit Renewal. MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to approve Resolution No. 02-35, St. Katherine's Ukrainian Orthodox Church Charitable Gambling Premises Permit Renewal. The motion carried unanimously (5-0). F. Planning Case 02-04: Subdivision Regulations Mr. Parrish presented the proposed subdivision ordinance modifications. He indicated the Planning Commission held a public hearing on the proposed modifications and did not receive any comments at that time and approved the Ordinance as presented. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29,2002 13 Council Members Grant and Rem expressed concern about the street light references and suggested this language be modified. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to introduce and have first reading of Ordinance #33, an Ordinance modifying Chapter 11 of the City Code and set this for a second reading. The motion carried unanimously (5-0). MOTION: Council Member Aplikowski moved and Council Member Larson seconded a motion to extend the Regular City Council Meeting until 10:25 p.m. The motion carried unanimously (5-0). G. Local Stormwater Management Plan Approval Mr. Parrish stated in November, 2001, the Council directed staff to submit the Local Stormwater Management Plan to various governmental agencies and to make it available for public review. He indicated based on the comments received and after approval from the Rice Creek Watershed District Board of Managers, they were recommending final approval of the Local Stormwater Management Plan. MOTION: Council Member Rem moved and Council Member Aplikowski seconded a motion to approve the Local Stormwater Management Plan as submitted. The motion carried unanimously (5-0). 8. OPERATIONS AND MAINTENANCE None. 9. CITY ADMINISTRATOR'S REPORT A. Report: TCAAP Washington DC Mr. Lynch updated Council on the recent meetings regarding TCAAP III Washington D.C. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29,2002 14 10. CITY COUNCIL REPORTS Council Member Grant stated the Maintenance Facility Task Force had not set a date yet for their next meeting. He requested the Maintenance Facility Task Force Meetings be added to the calendar. Council Member Larson complimented staff on the Pavement Management Plan meeting. He requested in the future two members of staff review all Public Notices. He updated Council on the recent Parks Trails and Recreation Committee meeting. He updated Council on the recent Lake Johanna Fire Board meeting. Council Member Rem requested information on staff salaries prior to reviewing the budget. Mayor Probst stated there was an Open House this Saturday at the Resource Center and urged the Council Members to stop by. RECESS Mayor Probst adjourned the Regular City Council Meeting at 10:35 p.rn. Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, August 12,2002 at 7:00 p.m. at the Arden Hills Council chambers. . . . ~ ~ EN HILLS MEMORANDUM DATE: August 8, 2002 TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem FROM: Terry Post C,,/(J ) .r /"'\ Claims and Payroll SUBJECT: Agenda Item 3.A Attached: Claims Payroll for period 7/13/02 - 7/26/02 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 08/12/02 COUNCIL MEETING PAGE 1 OF3 3.A CLAIMS PAID SINCE LAST COUNCIL MEETiNG (07/29/021 ;::::t){:.:~V TCKAA1~ vtl\ibolU T ::AMri~IN~[:~:I:::: . 21571 07/25102 Petru Cash 118.13 Petty Cash Reolenishment 21572 07/25102 Hat'lnu Faces 70.00 Final Payment-Permv Carnival 21573 07/29102 Xcel EnerO\/ 1,599.51 City Hall-June Service 21574 07/29/02 Midwest Asohalt Corn 1,755.21 Road Renair Materials 21575 07129/02 Fortis Benefits 225.00 AUlnlst-Short Term Disability 21576 07/29/02 Affmitv Plus Federal Credit Union 4,898.87 First AUlrust Pavroll 21577 07/30/02 Postma~ter-St. Paul 1,700.00 Posta2e~ Pennit #1962 21578 07/31102 leMA Retirement Trust - 457 2.317.39 First AUllust PaVl'olI 21579 08/01102 Chris Diemer 86.97 MilealIe Reimbursement 21580 08102/02 Stanton Graun 320.00 Davcare Reimbursement 7/19 21581 08102/02 State oflvlN-Dent of Admin 1,493.05 Centrex Phone Service {luc1 Ntl Guard/35Wl 21582 08102/02 Dave Scherbel 292.84 Sununer Educ Cont'-Exoense Reimbursement 21583 08/07102 Indel1(,~ndent Snorts Net\.Vork N/A Reo1aee Check #21336 ($ 1.181.251 21584 08107/02 Xeel Enen:!'v 4.645.80 June/Julv Service 21585 08107/02 N Suburban Communications Commission 11,719.96 2002 Contribution 21586 08107/02 Sand Creek 1,500.00 Annual EAP Administration 21587 08/07/02 Fortis Benefits 311.93 AUllust Lon2: Tenn Disabilitv Subtotal - Paid Claims 33 054.66 Paid Claims From Above - 33,054.66 Add Unpaid Claims, Page 3 of 3 - 113.109.44 Total Accounts Pa:yable Claims for Council Approval, 08/12/02- 146,164.10 Note:: Checks for unpaid claims totaling $177,046.66 were mailed on July 30, 2002 after approval at the July 29, 2002 Council Meeting. They were check numbcH 21490 -21570. This sequence corresponds to unpaid temporary numbers TOl - T81. Check numbers 21488 - 21489 were used for alignment. ,....~i""OOUl>~p.l"'bl<k].;m'l . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 08/12102 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER, 1 ,'n<iIl:i',# 1 <;::It'DATE r vtrlllOIl/ >1 'AMoolrt . I' COMIlfErlTS ' """"""""'1 1 1 Tl 08/13102 Abdo, Eick & Mcvers 350.00 Prcn Annual Renort to State T2 08113102 Animal Control Services, Inc. 659.30 DoeJCat Enforcement-Julv T3 08/lJ/02 Aramark Uniform Services 53.68 CH-Ru" Service 7/29 & 8/05 T4 08/13/02 Beane, Ann 35.00 Refund-Basketball T5 08/13/02 Bell, Fredrick 14.85 2002 Uniform Purchase T6 08/lJ102 Berres, Sandra 62.54 Mileaf!e/Exnense Reimbursement T7 08/lJ102 B~ Ford Trucks 57.09 Parts for#111 & #103-Jetter T8 08/lJ102 Bm-tex, Inc. 199.62 Hand Towels T9 08/lJ102 Bu~t Towi~Inc. 128.87 T owin{Y Charve # J 3 TlO 08/lJ102 CC Sharrow Co., toe 31.05 Winch Cable Re.nair #113 Tll 08/lJ102 Coverall of the Twin Cities 1,238.60 CH-CJeanirw Service-Au911St T12 08/lJ102 Da~en, a;;:;nt 35.00 Refund-Basketball T13 08/lJ102 Davanni's 25.23 COUTIcil Worksession 7/24 T14 08/lJ102 Davies Water ~ment 561.87 Locatim!' Eauinment/Hvdrant Renair Kits T15 08/lJ/02 Diesel & I~t Auto Service 231.41 RenJace Fuel Pumn-#13-96 Chev 1 Ton T16 08/lJ102 Em;;-en~aTatus Maintenance 75.00 DOT Insnection~Tanker #16 T17 08/13/02 Exemnlar 38.00 Testin.7I11102 T18 08/13102 Frattallone's Hardware 15.96 CH-LL~Water Clean UP T19 08113102 Grain o-er, Ine 93.47 Foam Ear Phll!sll30V Bulb-Lift #8 T20 08113102 Gritz, Jackie 56.12 Mileage/Employee Reeo!! Lunch Reimburse T21 08113102 l.U.Q.E. Local 49 Frino-e Denefit Pund 12.000.00 Insurance Sent-Nay 2002 T22 08113102 Ideal Adyertisino- Promo Items 600.00 (125) T-Shirts for Adult Softball T23 08113102 Kath Auto Parts 208.58 FiltersJRatchetlReflectiye Tane for Trucks T24 08113102 Kauls,Zio- 2.505.00 2002 Basketball Canm T25 08113102 Leao-ue of MN Cities 873.56 Claim #11030056-Watermain Break 2/17/00 T26 08113102 Leiser, David 299.00 2002 Basketball Camp T27 08/13102 Lexino-ton Floral, Jnc 48.00 Funeral Arraneement-Post T28 08/13102 Lillie Suburban Newsnaners 819.89 Dav in the Park Thank You/Lecal Notices T29 08/13/02 Loewen, Kendal 35.00 Re[und- Basketball TJO 08113102 Master Electric Co. 44.50 Refund-#E02-118 Cancelled Permit TJl 08113/02 McGuire & Sons 25.50 Refund-#PO 1-154 Cancelled Permit 1 1 1 Total- Unpaid Claim~--- 21,421.69-11 ,,,otY""""""'I,.y.hl~',I.i,,,,1 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 08/12/02 COUNCIL MEETING PAGE30F3 UNPAID CLAIMS REGISTER, ftM~#ICKti~tlil. :ytrAA)it""" · ..1... A~(<)\JNt.. .1!)<lMl\H:l!ts ... .... TJ2 08113102 MN GFOA 230.00 2002 Annual Conf/Membership-Post n3 08/13102 Moundsview, City of 300.00 Summer Golf Lessons n4 08113/02 MTI Distributing, Ine 158.53 TOTO #4298-Repair Parts TJ5 08113102 NCPERS Group Life Ins 60.00 PERA Life-August TJ6 08113102 Nextel Communications 454.22 Cellular P1Hme Service T37 08113102 Office Depot 132.32 Office Supplies T38 08113102 Olson, Michelle 21.05 Mileage Reimbursement T39 08/13/02 Orkin Pest Control 69.23 August Service 8/12/02-CH T40 08/13102 Pace Analytical 319.00 Water Testing-July T41 08/13/02 Post, Terrance 33.25 Mileage/Expense Reimbursement T42 08113102 Purchase Power 938.00 Postage- Meter T43 08/13/02 Quick Silver 39.90 Delivery Service 7/9 & 7 ill T44 08113/02 Ramsev County 59.511.05 Aug Law Enforcement/Fuel Purchases T45 08113/02 RDO Financial 1.701.48 Reoair Wood Chipper-Parks T46 08113102 Reed, Fred 36.95 2002 Uniform Purchase T47 08/lJ/02 Rehbein Excavating, inc 2.505.32 Washington DC Reimb-LvnchlProbst T48 08/13/02 Roseville, City of 1.666.67 Ju[y-JPA-M1S T49 08/13/02 Schifskv, TA & Sons 576.98 Asphalt Product T50 08/lJ/02 Snail Lake Elementarv 940.00 Transportation Cost-Track T51 08/lJ/02 Sprint pes 300.71 Cellular Phone Service T52 08/13102 Sun Newspapers 228.20 EmplO'..ment Ad-Cable Technician T53 08/13102 Target Stores 27.81 Penny Carnival Sunnlies T54 08/[3/02 Tessman Seed Co. 655.51 Field Paint T55 08/lJ/02 TimeSaver Off-Site Secretarial 230.50 Rec Sec-PC-O?/l? T56 08/lJ/02 TKDA 4.297.30 Prof Services-Maint Facilitv T57 08/lJ/02 Trugreen-Chemlavm 240.69 Wced Control-Parks T58 08/lJ/02 United Rentals 197.47 CH-LL-Watcr Clean UD T59 08/lJ/02 URl-Hwv Technologies 558.94 Dav in Park Barricadcs & Silllisrrraffic Concs T60 08/lJ/02 URS [4,456.53 June Enzineering Fees T61 08/lJ/02 Verizon Wireless 72.93 Cellular Phone Service T62 08/lJ/02 West Weld 332.8[ ShOD SUDDlies-O & M T63 08/lJ/02 YMCA c/o Moundsview Comm Center 393.40 Track Billing-2002 Subtotal, Page 3 of 3 - 9[.687~~ II Page 2 of 3 Broullht F orward ~ 21.421. Total Unpaid Claims ~~- 113,109.44 II .".,j~/"'m"," ~.y.h"',b.;",., . _N ~O .. '" . - ~ c. . _0. N o N o Oil o C W !;( C '" '" o W :I: o \. -' N -' 0 0 c:: '" ~ f:! 0 a.. N I- 0 '" ~ ::l ;:: Cl 0 ~ " :;; l- . '" . c:: ,! -al lL_ '" -' -' :;: Z IJJ " ~ lL o .. I- <3 . ~ 0 0 6 :; ~ ffi g ~ ~ '::~ ;;.: ~ :.0 o ..,. :.~ N :."'" ~g~gg~':':$ oo.~ooo'::~ C)() ',:-00. 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N N N :.~ ." ~ ..::; ~ '" ~ :::~ 0 .;; . ~ L c 8 c ~ .~ ~ ~ ~ ~ :"1Oil " .~ 1 ::J '" ..~ .0 - 2 "8 ~ ~ ',6 .~ 15 ~ " ~ ~ . 5 ~ " ~ ~ r ~ ~ 1l , :::;;2 ~ if ~ ~ Ii 5 i i " ~ ~ ~ " ~ .:; .~ c " C c ::J 0 " " 0 o ~ .~ ~ a 8 .. .[.i;1 ~ ~ is ~ N " 0 ~ " ~ ~ :~: # -a:;:.:: e M ;; ~ 8 00 M ~ ':: 00 ~ N 0 ~:: ~ 0 0 ~ ~ ,; N ~ :.:i1l. ~ c 0 g g g 0 g ."" 0 0 0 0 ~ ~ . . ~ . ~ . . . . . . :.:~ :.:~ ~ ~ ~ N 00 ~ ~ ~ ~ M ~ ~ ~ N ~ '0 '0 ~ < ~ ~ :.W: ~ ~ ~ 0 0 0 ~ 0 0 0 o. 0 ~ 0 . . . ~ ~ EN HILLS MEMORANDUM DATE: AGENDA ITEM: 3.B August 8, 2002 FROM: Cynthia Y oung- Deputy Clerk TO: Joe Lynch - City Administrato SUBJECT: 2002 Primary Election Judges ATTACHMENT: Resolution No. 02-37 Recommendation Staff recommends that the City Council approve Resolution No. 02-37 appointing the Election Judges listed on the attached sheets to serve for the September Primary Election, and authorize appointment of additional Judges as may be necessary. . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 02-37 RESOLUTION APPOINTING 2002 PRIMARY ELECTION JUDGES WHEREAS, the City of Arden Hills is dependent upon and appreciative of citizen assistance for its election process and, WHEREAS, the Arden Hills 2002 Primary Election Judge appointments consists of individuals recommended by the Deputy Clerk with the approval of the majority of the City Council. NOW, THEREFORE, BE IT RESOLVED that the Mayor and the City Council do hereby approve the following appointments for 2002 Primary Election Judges: Joan Aulwes, William Canine, Ilene Cook, Mary DePrey, Eric Enrooth, Betty Erickson, Larry Erickson, Vicki Glasgow, Carolynn Granquist, Kenneth Granquist, Jackie Gritz, Faith Gudding, Jane Hagedorn, Marilyn Hathaway, Andy Holewa, Julianne Hovind, Clara Janisch, Rita Johnson, Joan Jones, Cathcrine Kelley, Julie Krenn, Raymond Kreps, Evelyn Lawyer, Lucia Miklas, Jan Nelson, James Otto, Kayton Palmer, Marilyn Palmer, Rod Schumacher, Elizabeth Stenglein, Margaret Strodtz, Pam Sweeney, Judith Tekautz, Frances Thelen, Margaret Thor, Dorothy Zehm. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF AUGUST, 2002. DENNIS PROBST, MAYOR ATTEST: JOE LYNCH, CITY ADMINISTRATOR . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 3. C August 9,2002 TO: Joe Lynch, City Administrator CC: Aaron Parrish, Community Resources Director Terrance Post - City Accountan@ One Day Gambling Permit Application FROM: SUBJECT: ENCLOSURES: LG220 Application for Exempt Permit Letter Sportsphere Foundation Backl!.round The Sportsphere Foundation has applied for a one day exempt charitable gambling activity raffle permit at Bethel College on August 18, 2002. The raffle will be at the conclusion of a Minnesota All Star Baseball Tournament at Hargis Park Stadium August 16,2002 to August 18, 2002. Discussion This application is similar in nature to other one day charitable gambling permits the City of Arden Hills has approved in the past. Due to tight time constraints, enclosed Resolution No. 02-41 specifically waives the waiting period which is normally thirty (30) days. The organization has held this activity in prior years in the City of St. Paul which only requires administrative rather than City Council approval. Recommendation Staff recommends City Council approve Resolution No. 02-41 "Approving an Application for Authorization for an Exempt Gambling Permit for Sportsphere Foundation at Bethel College", at the Regular City Council meeting of August 12, 2002. . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 02-41 A RESOLUTION APPROVING AN APPLICATION FOR AUTHORIZATION FOR AN EXEMPT GAMBLING PERMIT FOR SPORTSPHERE FOUNDATION at BETHEL COLLEGE THEREFORE, BE IT RESOL YED that the City Council hereby approves the application for authorization to conduct a one day exempt charitable gambling raffle activity at the Hargis Park Stadium at Bethel College at the conclusion of a Sportsphere Foundation baseball tournament to be held August 18, 2002. BE IT FURTHER RESOLVED that the City Council approves the application with no waiting period. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF AUGUST, 2002. DENNIS PROBST, MAYOR ATTEST: JOE LYNCH, CITY ADMINISTRATOR .. . . LG220 . Appllc;alioA-for E.9.,l'QIlt Penn it r::: Ol9l1nlnlion NI""'_ .~~ oRl ':) fijt:lLC T 'l)tlN OPrTI OrJ LoeIIl Unit 0' Govamment Acknowledgment If lhl ,"mllllng P'" city mullt .'gn 1hI. On behaW 0' !Me c~ Ch.., thl city i. to The cIIy appmv w1IitingperiodG O The elly appro," WlIlllnll penod.' ' permtt a1'\e, 30 eity). o The city den i... ,.mIAfCIly.~ ~~ (Sign" '" Qr cil)o ~e"', TIIll Cni ._J1i D*~.A2 "7,.' () Chief Executive The inlormatlon prr' Chr.f ,*uCNe ollb Name (plllase pmt)., , Mall Appllcatlol AI lAst 45 dB)'5 p~" . the complel'Jd II eopy 01 yc . . $25 IPP'. , Application , Send to: Ga n 17 - RO,I ,,- ( ) A;:~~~ A. 3Jl)1 ---, "".. Is wlIII'n city nmllll, thl If tho ~=bAnll pNfllIaK is lOGMiId In I lIMn.hlp, bDIIl ;. ppllcallon. 111. cou and tow!I8hlp must ....n 11110 Ipplt"1I0n. , ":~nowIedge1tli. applicBlion. On behalf 01 the eounty. I oi::knowledlle thl. appHcation, k the alltion tho ClNc:k lIIa actIOn that <I"1i on thla IppllcIUon. the county III tlklng on Ill" Ippllc;ltlon. ,~ th e appllce1lon wfth no , :'\ o TIle county .pprows the appllcallon wi1h no ({f:$Q.l<(;>>J NO., 02. -If I,) welting period. .s Ire applle8lloll with . 30 dey o The countj IIpptOYtl tile appic;llkln wfth e 30 dBY nd ,~I~ the Board to Issue a ,,1\". /60 d.ya for .hl cla1i~ w.ltInl period, II1d ellowt the BoiW to issue a perm after 30 days. 'J'" .pplica~oo. o The eountj dlll_IIIe .ppllca1lon. 11'1 OF /j.iJC;N H'LL~ PrIIIl nllM Of _nlY __a .J...h (sign8ture or coulllY pemonel naMrlg .ppbllon) "."i .I!(;elllng opplicali:>n) tG4ft./Ilt:=R 111Io o.to--1_J_ .4.., TOWNllHIP: On bell'" of tIl. _"''''. f ecl"\I,,,,lIdg.lIl11 Ill. OlIIIIII~n illPPiJ/ng Ib, ~'*" glltll*lg aClIYly .In lhIlt/WnShip 1mb. IA loWIIeIl/p hu no IIldulorY ...-. lIulhOlly to ~prow or deny lU't tppbton (MM. Sllll -, 3ofU13, ",bol. 2'.J Pr1nI ,,*IM of IDwnIHp _ (S'9Ml1J"Of~olllclel~ ....-1Iu.) TIlII o"~-1_ ...--.,. Offh::er'a Signature 'd~.,j In this appPC8tlOll1s complete and accur.lle 10 the beat of my knowllldll', ~~ '"<lnalure l)8IIJ '---1_ 'u an d AttlIchmente ,tt\ your $Cheduled actMty dllle send, If)'QUr IIllPllee1ion h.. nol l"Pplicllllon. ,t pcoor of nonprtltll status. and been ~ by1tre 'Mil '" (m8ke cheo;k payabl'lO "Slate Of Mlnnuola"). IoalI un' of !lO"lf'"mant 0( ~!" .;nl not prora1ed, refundable, or tnInalel'8ble. haS been d,"lo:d. do nol bllng Control Board ..,d ilia appbllon 10 1he , Wnl (;()unly R".d II, :Illite ~OQ $outh o.mblna Conlrol Bo~. ....'11.. MN 65113 -" I tJl-.~I')4H'! ".-'111 I I rc,1 -';l, \ l'H.'" ..... ,,.. I.' , ',,'COd Dn'e Bum"dl., MN 55337 (951) 882.1394 fax (952) 882-[4,26 Spon'pher.@,ol.com . Y) Atl-I?cV)~'t ,"' B Yi AUgust 7. 2002 T erT)' Post City Treasurei Al : ("" ,ant City of Arden HI " 1245 West Hwy I', Arden Hills" M~" Ie Dear Mr, Post In responds to 01 , di "~lIssion, enclosed is a brochure concerning Wayne Terwilliger's Minnl'sola 1\11 SI ,<' nd the application for exempt permit The Local Unit ofGovemment Acknowledgmel' "',linn needs to be filled out by City of Arden Hills, . This i~ a Ba~ebal' ""':Jl1'lament event that is held for High School age players. The players have gone I hrolll " " ,'VOllt process and have been selected to participate based on their abilities. The T oumameOl' I Iw held on August 16, 17, and 18 at Hargis Park Stadium Oil the Bethel College Campu~ To mKke thj~ eve I' f: ee to the players and their families we ask the players to sell raffle ticket~ and the ". 1", Jrilwing will held the last day of the Tournament (August 18, 2002) 8t Hargis Purk 51 d', II We appreciate VI :" ','('ordi04tion and except ness concerning this matter for giving us the opportunity 10 h, i'j "1'~ event at this site within your community. Sincerely, . . Mqc"'~ \, \S '~~ iJ Jjj.J]' J t I J , ~ .r'~ ,E' 1I\.s~ ~~~~ .~ , ! ~ ..!l "E ~ Nt J.s.JJ~ g e ... 0 0 ~ N.:I~~~~1; l~j~f~1 ~ Jl"'-~ ~..,. -; 0 J ':l! e "" 110 ... . .... ..i " ~~t .1 ~~.B' " ...... 0 ~ "" ~ ~ ~.~-.; .'lfl1 E 'l~,:E ~01....5- ....,..,:;:! tilt) t ~.... ~ r~ .::. ~ 1. ~ ~ ~ ~ "0 "~~ ~o 1-~ 5 '00 1Il"..c (j :;;-c'~1~fi;" 1~ J.~r-..~.B~~5~ ~~.. E;.r E a...~~- ~ a- ~ ~ ~ -wi 1 ~ ~ ..s .1 13 J .E 0 "5- .. ~ f 5.. ~ .~.t; 6 ::;;! l'~""'- l~~.'~ ~ J~j~J J~ i ~ e l .~ ~! !~.- t ~ .t ~ \J .. '1 6 ~~ l1-a = i! .s .1 ~1 ~ ~ .s <"i. ~ 6 ~~'jl . fW ...; j, W'l ;..~ -;.... ~ c: ~.!-..s o...:t ;;... 1o?ioo. ~ 'G~i;:-E- ~-j~~ .< ' , J1J ,." 1~t Jf; J11 '. :I: f~j " 1 t ----- ,.' ..)1 i~1 j. j': ~~tfl~J~dj S . A ~ · ~Irudllhg ,. l~m~~j j .5 -* ~'-l.s .J, j 1 '.. 0 ~ ~ ~ f ~ 1 ~ j; ~. .1:t J ~ t,~ ~ ~ c5 ~ 0) ~ :8 ~ 'f~ r: [~~ I . f t/}:~ 11 ] I ill l ~ j j J1 Ji] ] 1 i- t .~ .ali :f ' <<l ff '" 1l ' ! II 1il t ~-1 1 1 ,- )1 ;rS1 . ~j ~ 1 "6.. ~l~ H] 5 : ~. j1 if ~ 0 tl~1 IO ' g ~}tj }~II .~; II ~ ]~ l1~ ~ ~ U".i'" 0 1}] ~L., i :f it~ ~]]~ ~ -...... ., ~) ~~~~ I) .J .t Ij~~ IliJ t ~ 1. . ~ il fl ] ~ -.......j ,: E::S t~--1 J.r' Jt"~~ ~ ; ;"~".;i-l' ~ Cl I " - ~ O! . jJl JIll JH~ ' 8 11 ~' ~}lr j} i~Uj ~ i!;' :r iIo"' f'< ~ g Lfl '" C . .,,'~;;< ~ :i! Ii ~~~ l~J . . . ~ ~ EN HILLS MEMORANDUM DATE: 3.D August 8, 2002 Agenda Item TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator FROM: Aaron Parrish - Community Services Director SUBJECT: Accept Easement Document - Modesette ENCLOSURES: Drainage and Utility Easement Overview The minor subdivision application approved in conjunction with Planning Case 02-09 required the provision of a drainage and utility easement as a condition of approval. This easement has been provided by the applicant and is being presented for your acceptance. Requested Action Accept the easement from John and Liz Modesette and authorize staffto execute the document. . . . GRANT OF EASEMENT AGREEMENT THIS GRANT OF EASEMENT AGREEMENT, made a,nd entered into this 84- day of August, 2002, by and between John W. Modesette and Elizabeth A. Modesette, husband and wife (hereinafter "Modesettes"), and the City of Arden Hills (hereinafter "the City"). WHEREAS, Modesettes are fee owners of two parcels of real property in the County of Ramsey, State of Minnesota, described as follows: The East 500 feet of that part of Lot 11, except the southerly 8 feet thereof, Rohleder's Home and Garden Acres, Ramsey County, Minnesota, lying easterly of the highway as presently located and established, according to the plat thereof on file and of record in the office of the Rcgister of Deeds in and for Ramsey County, Minnesota. (hcreinafter referred to as Parcel A) That part of Lot 11, except the southerly 8 feet thereof, Rohleder's Home and Garden Acres, Ramsey County, Minnesota, lying easterly of the highway as presently located and established, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota, lying west of the east 500 feet thereof. (hereinafter referred to as Parcel B) WHEREAS, the City has granted a minor subdivision for the above two described parcels of property (which had previously been described as one parcel of property) on the condition that the City receive certain drainage and utility easements over the Parcel A and Parcel B. WHEREAS, Modesettes and the City have agreed upon the easements hereinafter described subject to the restrictions on the use thereof. NOW, THEREFORE, for good and valuable consideration to them paid by the City, the receipt and sufficiency of which is hereby acknowledged, Modesettes hereby grant to the City an easement as follows: . 1. Grant of Easement. A permanent easement for drainage and utility purposes over the west 6 feet of Parcel A and over the east 6 feet of Parcel B, and an easement for drainage and utility purposes over the east 5 feet of Parcel A and over the west 5 feet of Parcel B. 2. Restrictions on Use. This drainage and utility easement, the normal maintenance, care, cleanup and preservation of the easement shall be the exclusive right and obligation of Modesettes. Any damage done to the property by the City or any entity providing utility services, in the installation, repair or maintenance of this drainage and utility easement must be repaired by the City or said utility company. 3. Binding Effect. The restrictions on the use of the easement granted herein shall run with and bind the land and shall inure to the benefit and be enforceable by the owner of the land granted or subject to this easement, their respective heirs, successors and assigns. IN WITNESS WHEREOF, the parties hereto have set their hands the day and year first above written. CITY OF ARDEN HILLS . ~vv~ ~hn W. Modesette ~4~9'~ Eli ab th A. o&sette By Its By Its STATEOFMINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this ~-& day of August, 2002, by John W. Modesette and Elizabeth A. Modesette, hu and and wife. ~ Notary Public . l.:~~ 2 . STATEOFMlNNESOTA) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this _ day of August, 2002, by and , the and of the City of Arden Hills, a , on behalf of said Notary Public THIS INSTRUMENT WAS DRAFTED BY: . BARNA, GUZY & STEFFEN, LTD. (CMS) 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433 (763) 780-8500 166391_1 . 3 . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . CONSULTING PLA:--.lI'\'FRS 1.ANDSCAPE ARCHITI:::CTS July 22, 2002 City of Arden Hills C/o Joseph Lynch, City Administrator, Aaron Parrish, City Planner 1245 W. Highway 96 Arden Hills, Minnesota 55112-3923 RE: Delivery of Work Program, Scope of Serviccs, Cost Estimates & Contract, and TCAAP Reuse Master Planning Project Dear Messrs. Lynch and Parrish and City Officials: Attached to this lcttcr are fivc copics of an agreement for professional planning, enginccring, research and ecological consulting services, related to tile Reuse Master Plan for the Twin Cities Army Ammunitions Plant property. This is a complicated and multi- faceted project and a great deal of thought and care has gone into thc preparation of this work program and scopc of services. Let me briefly summarize some key points to assist the City and lhe Development Team in understanding this proposal. First, we have coordinated our efforts carefully among the project team members and we are confident that we have eliminated any duplication of effort by members. Diligent and vigilant project management will prevent any inefficiency as the project unfolds. Second, we understand very well that there is uncertainly about thc land transfer process, both in terms of the total amount of land to be transferred to Arden Hills control and to the condition ofthc uncharacterized portions of that land. We have, therefore, made a concertcd effort to defer as much of our services as possible to latter stages of the project, when there will be greater certainty. It is also appropriate to note that a great deal of the research and analysis and the public participation process has to occur at the beginning of the projcct, and can't really be deferred. The third point is that our scope includes the costs associated with conducting the Communications Plan, for both the land master planning and the land transfer portions of the dual track process. The cost of updating and maintaining the wcb page, publishing the newsletters, issuing press releases, etc. is included in this scope. The fourth point relatcs to the scope of the work itself. In a previous draft, there was more SRF time allocated to a detailed analysis of four land use and transportation altcrnatives. That scope did not include the analysis of a "no build" alternative that is a mandatory part of the AUAR process. In this version, we havc substantially reduced SRF's time in the review of alternatives and added the review of a no build altcrnative. 300 eTRST AVENUe NORTH. SUrf 2TO. MTN\lEAPOLTS. MN 55401. PH: 612.339.3300. fAX: 612.337.5001. WWWDSUPLAN.COM ST. CLOUD OFFICE: 101 SHE\lTlT AVENUE SOUTH. SelTE 110. ST CLOUD. M\l 56301. PH: 320.251.3150. FAX: 320.251.9090 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . This is definitely work effort that could be deferred until the project has greater certainty, if desired. Fifth and finally, we understand that cost is always a concern and we will work very closely with the City and the Developer to avoid any unnecessary'services or costs. 1nere are definitely places within the scope where costs could be reduccd under the right set of circumstances. We also know from expcrience with major projects, that it is impossible to anticipate every variablc. We have produced a scope and estimate that we feel is realistic. We will work diligently to manage our time and the project budget carefully and we are willing to be flexible in our approach to the project. It is important for the City and the Developer to know that we believe that both the most successful public process and the lowest cost will occur if we can complete the process within the seven month period illustrated on Figure I. Interruptions and delays cause inefficiency, attrition anlOng the participants, which in turn, causes redundancy of effort and additional cost. Tn closing, on behalf of the entire team, I want to thank you for this opportunity. We are very excited about this project and we arc very committed to achieving great outcomes for the City of Arden Hills, the Development team and the entire Metropolitan Community. Sincerely, Dahlgren, Shardlow, & Uban, Inc. Shard low, AICP nt and Director of Planning . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . CONSULTI:\IG PLAN:\lERS LANDSCAPE ARCHITECTS July 22, 2002 City of Arden Hills C/o Aaron Parrish, City Planner 1245 W. Highway 96 Arden Hills, MN 55112-3923 Re: Contract for Professional Planning, Engineering, Research and Related Services, Pursuant to the Creation and Implementation of a Land Use Master Plan, for the Approximately 1,050 Acre Portion of the Twin Cities Army Ammtmition Plant Propert)', to be Transfened to thc City of Arden Hills CONTRACT FOR PROFESSIONAL SERVICES This agreement is entered into today between the City of Arden Hills (hereafter referred to as the City) and a tean1 of consultants including Dahlgren, Shardlow and Uban, Inc. (DSU), SRF Consultants, Inc. (SRF), Applied Ecological Services (AES), and Excensus, Inc. (The team is hereafter refened to as the Consultants). OBJECTIVE OF SERVICES The objective of the Consultants services shall be to assist the City with the preparation and implementation of a land use master plan, and to guide the development of approximatcly 1,050 acres located within the Twin Cities Army Ammunition Plant property in Arden Hills. This master plan shall reflect the vision of the Arden Hills City Council, following input from the public, numerous federal, state, regional and local agencies, the project Advisory Panel, city staff, and the Consultants. The preparation and adoption of this plan must be accomplished through an open and inclusive public process, characterized by timcly and complete communication with all stakeholders, and multiple opportunities for public input. Therefore, the objective for these services is really two- fold: a master plan for this important property that will accomplish the city's goals, and a successful process for the creation of that product. DSU'S ROLE AND RESPONSIBILITIES AS THE LEAD FIRM Each of the consultant firms is a party to this agreement and is individually responsible for completing their assigned work and delivering their specified work products. In addition to 300 FIRST AVENUE I-;ORTII. SUITE lIO. MINNEAPOLIS, MN 55401 . PH, 6123393300. FAX, 612.337.5601 . WWWDSUPLAN.COM ST CLOUD OFFICE, 101 SEVEI-;TH AVENUE SOUTII. SUITE 110. Sf. CLOUD. MN 56301 . PH 320.25UI50. "AX, 3202519090 . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . complcting the work tasks identificd below, DSU shall be responsible for coordinating the work of the Consultant Team. DSU, and John Shardlow specifically, shall also serve as the primary contact for thc City, and serve as a liaison betwccn this projcct tcam and thc Dcvelopcr Tcam that is simultaneously working on the federal land transfer process. DSU herein commits to having John Shardlow present at all kcy project meetings, and to personally represent the City and project before the Metropolitan Council and other key agencies. DSU further commits to have Craig Rapp available to conduct meetings with surrounding jurisdictions, key Icgislators, and others as assign cd. As project manager, John Shardlow will conduct working meetings and project coordination meetings as needed throughout the course of the project. He will also facilitate and conduct bi- wcckly meetings with Aaron Parrish and other city staff members, to review project status and plan for upcoming meetings, communications and events. The cost estimates contained in this agreemcnt assume that John Shard low will spend an average of 12 hours per week, on project coordination, on this assignment, during thc scven months course of this project. SCOPE OF SERVICES To achieve the above stated objcctivc, the Consultants shall complete the work tasks, conduct and facilitatc meetings ffild deliver the work products summarized below. All of the work outlined in this agreement shall support the successful completion of the five phascd project process tllat is graphically illustrated on attached Figure I. In undertaking this project, the parties acknowledge that unforeseen circumstances may arise during the coursc of process. It may, therefore, become nccessary or advantagcous to add, modify, or eliminate somc of the tasks described below. The Consultants and the City commit to meeting and communicating regularly throughout the course of the project. The Consultffilts will not perform any additional services without thc prior rcvicw and approval of the City. It is also recognized that there is currently uncertainty about the federal land transfer process, both in terms of the total amount ofland that may be transferred to the City of Arden Hills and to the condition of that property. The ultimate conclusions related to both ofthose factors will have a direct effect on the scope ffild costs associatcd with thc Consultant's services. Thc Consultant Tcam will maintain strong communications with thc Dcvelopment Team, the Project Senior Advisors, staff and city council throughout the project. Prior to commencing any major activities on the project, the Consultants and the City will rcview thc timing and scope of thosc activities. Every rcasonable effort will be made to ensure that only the necessary work is being completed and that the level of detail is commensurate with the current project requirements. Thc following paragraphs contain a summary of the work to be completed by each of the consultants, in cach of the five project. phases. A more dctailed summary of each specific task, thc time allocation and thc budget for each of the four consultant finns, is attached as an appendix, and incorporated herein by referencc, to this agreement. 2 . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . Also attached as an appendix to this agreement is a summary of the Communications Plan to be implemented by DSU. This attachment illustrates the nature and scope of communications effort that will be completed during the course of the project. It should be noted that these costs also include the necessary communications associated with thc land transfer component of this dual track process. Phase One: Project Initiation, Background Studies, Research, Analysis and Mapping Dahlgren, Shardlow and Uban, Inc. During the first phase of the project, DSU will assist the City in setting up all of the project administration systems, including the completion of a detailed schedule of meetings, a complete communications strategy and plan, and intcrnal and external management systems. This will also includc deciding upon the final representation and selecting members of the Advisory Panel. DSU will design the format, prepare the materials and facilitate the kick-off meeting with the Advisory Panel, as well as initial meetings with the staft~ Planning Commission and City Council. Each of these initial meetings will include a complete description of the entire process and schedule with emphasis on the specific role and responsibilities ofthe group that is being met \ovith. When the City Council has approved the contract, DSU will launch the first major communications elements. This will include the project newsletter, a posting on the community web site and cable television, and press releases to all of the major regional newspapers, dcsignated local newspapers, as well as City Pages, the Minnesota Real Estate Journal, and others. This will include important information regarding the land transfcr process, as well as the master planning process. DSU will coordinate with the Development Team to both gather this information and get input and support for final copy. DSU will serve as the project team liaison with the Development Team and will attend regularly scheduled project coordination meetings. During the first phase, DSU and team members will conduct emissary visits with key leaders from the Metropolitan COlmcil, MnDNR, MnDOT, Rice Creek Watershed District and others. The purpose of these meetings will be to identify issues and concerns and to establish strong lines of communication during the study. During the first phase DSU will compile, research and summarize key inJorn1ation from all relevant past studies, including the Arden Hills Comprehensive Plan. The key information synthesized from this research will be summarized in text and graphics for presentation to project stakeholders and inclusion, as needed in the project materials and final report. 3 - - -. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . All project map resources will be compiled and a series of project base maps will be prepared to facilitate the research, analysis and design components of the process. These maps will be completed in the most efficient electronic format, to ensme versatility of applications and compatibility with existing city mapping standards and Metro GIS. DSU will conduct a comprehensive site analysis. All relevant land planning information will be assemblcd and analyzed. Site reconnaissance visits will be conducted, during which the site will be extensively photographed. Information gathered and analyzed will include the size and shape of the study area, topography, soils, slopes, drainage palterns, vegetation, natural systems including water features, wetlands, and prairies. DSU will also assess the visual character of the study area and document positive and negative views, problems and opportunities. In addition to thc natural charactcristics, DSU will map and analyze all relevant cultural features and constraints. These will include access points, infrastructure, areas of contamination, relationships with surrounding land uses and other pertinent information determined through the site analysis process. All of the key inforn1ation gathered and analyzed in the first phase will be graphically summarized in a set of illustrative exhibits and summarized and explained in a technical memorandum. This information will be prepared in a graphic and written form that will facilitate its availability to the public and all participants through the project web site. Outcomes, Products to be delivered: A complete process outline and schedule; an established Advisory Panel; project base maps in electronic form; a communications strategy and plan for the entire process and the completion of the first two major communication efforts; a technical memorandum containing a summary of the pertinent information from past studies; graphics and text summarizing the findings from the site analysis. SRF Consulting Group, Inc. During Phase 1, SRF Consulting Group will be assembling data and design criteria related to transportation, utilities and water resources. Early coordination meetings with various agencies will be held during this phase to determine the relevant design parameters for traffic forecasting and water resource elements that will be used for the study to assure regulatory compliance. Outcomes, Products to be delivered: Technical Memorandum documenting the roadway, utility, traffic and water resource design criteria and parameters as defined by the physical constraints and regulatory agencies. 4 . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . Market Research During Phase I, Market Research will pull together demographic information that has been assembled by Excensus over the past 4 years, while it has been working for the I-35W Corridor commission. They will also analyze demographic and housing patterns that inform the team about housing need in Arden Hills and the region, and make housing development recommendations. Market Research will also analyze economic and demographic indicators that infonn the team about commercial and industrial opportunitics that may be appropriate for the TCAAP master plan and will balance Arden Hills, Met Council and developer goals. Outcomes, Products to be delivered: Base maps that help the full consultant team undcrstand key characteristics of the TCAAP site, Arden Hills and the larger region: land use, transportation, natural features, municipal boundaries, etc. (working maps leading to maps for the final document). Also two technical memoranda: a. Housing development on the TCAAP site - recommendations about the number of units, building styles, amenities, etc. that satisfY the following sources of demand: I. Housing needs by Arden Hills Residents: community balance/stability, "life cycle" housing. 11. Housing needs/wants by residents of the I-35W Nortl1 region surrounding Arden Hills. 111. Housing that fits the lifestyle and incomes of workers in the commercial/industrial developments on the TCAAP site. IV. Housing that is "amenity-driven," or housing that takes advantage of the amenities to create a unique Jiving environment. b. Commercial development on the TCAAP site - recommendations and considerations for office, industrial and retail uses that meet the following goals: I. Provides Arden Hills residents with the goods and services that they need and desire. 11. Complements existing Arden Hills commercial and industrial development; maximize the tax base without cannibalization of existing businesses. Ill. Is appropriate in the context of the master plan; compatible and complementary to all other uses. IV. Satisfies rcgional commercial/industrial need or takes advantage of regional development opportunities. 5 . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . Applied Ecological Services During Phase I, AES will assemble and rcview existing natural resource data for the site, attend one initial mceting with the project team and city staff; and conduct a site reconnaissance and natural resource assessment on the site. This work will include delineation of existing wetlands on the site and location of the wetlands and significant natural resource elements using a global positioning system (GPS). Phase I work will result in a technical memorandum report summarizing the natural resource assessment findings and a wctland delineation report sufficient for use in future project phases and in the permitting process. Phase Two: Issue Identification, Visioning, Goals and Policies Dahlgren, Shardlow and Uban, Inc. During the second phase of the project, DSU will assemble and summarize the public input that Arden Hills has received to date, through multiple venues. This will include past studics, but will emphasize the issues, viewpoints, concerns and aspirations assembled by The U ofM Design Center community forums. These issues will be assembled along with the information generatcd in Phase One and will be presented to the Advisory Panel at a workshop. At this workshop, DSU will facilitatc the meeting to identifY, ratify, and rank the issucs to be addressed through the project and conduct a visioning exercise. The results of this workshop will be presented to the City Council for its review, revision and approval. Following the City Council's approval of the issues, prioritization and preliminary vision statement, DSU will generate a Discussion Draft sct of Guiding Principles, and Project Goals. These will be presented and discussed by the Advisory Panel. DSU will facilitate the discussion and revise the principles and goals accordingly. Following the workshop, DSU will prepare a Recommended drafl set of guiding principles and project goals and City Vision Statement with supporting graphic images. This material and information will be presented to the City Council. DSU will facilitate the review by the City Council, make revisions based upon the Council's direction and following the meeting preparc the Working Drafl Community Vision for TCAAP, guiding principlcs and project goals. Project communications will be key during this phase of the project. When the Advisory Panel has completed its recommended set of issues and prioritization, guiding principles and goals, they will be widely circulated for public review and comment. A reasonable time frame will be allowed for public reaction, and all of the public input will be reviewed and shared with the Advisory Panel and will bc presented to the City Council when it conducts its review. Likewise, when the City Council has approved the Working Draft Community Vision for TCAAP and guiding principles and project goals, they will be widely circulated, published, and there will then be yet another opportunity for public comment. All public input will be recorded and shared with all participants. 6 . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . Outcomes, Products to be Delivered: A detailed and prioritized set of project issues; a project vision statemcnt, supported by graphics; guiding principles and project goals; completed communications. Phase Three: Alternatives, Development, Evaluation, Selection and Refinement Dahlgren, Shardlow and Uban, Inc. Phase Three will be the focus of the bulk of the project design work. To bcgin this phasc, DSU will prepare a graphic Design Framework exhibit and supporting text. This exhibit will provide guidance to the creation of all project alternatives, in that it will provide physical and spatial dimensions to the Community Vision, guiding principles and goals. This design framework will include the conservation design concept prepared by AES. It will also depict community aspirations for the image and character of development, the relationships between project areas, ncighborhoods, access, circulation, transit service, open space systems and other relevant elcmcnts. A series of altcrnatives will be generated and reviewed with the Advisory Panel. These alternatives will explore a variety of options for both thc overall site development pattern and the rclative sizes and shapes of major site areas and different approaches to particular site areas and features. These alternatives will all be prepared and visualized in a simple, schematic format. As part of this process, DSU will prepare image sketches to assist the participants in understanding ideas and concepts. When a meaningful set of altematives have been completed (typically three basic alternatives and a scries of detailed alternatives), DSU will facilitate an evaluation by the Advisory Panel. The entire project team will bc in attendancc at this meeting and everyone will participate in the discussion. The Consultants will offer their recommendations for the Advisory Panel's consideration. The workshop will conclude with the selection of a preferred alternative by the Advisory panel. This may involve some revisions or modifications to the material presented by the Consultant Team. This information will be presented to the City Council, revised as necessary and then rellned. More rcfined copies of the image sketchcs will bc prepared as necessary, and the plan view exhibits will be hard lined for use in the report and in the comprchcnsive plan amcndmcnt. Following the City Council's selection of the prefcrrcd alternative, there will be another ml\ior communication event. The rcvicw of the evaluation of all of the alternatives will be described, along with the key reasons for selecting the preferred altemative. There will be several opportunities for public revie".. and comment. All ofthc comments will be recorded and prcsented to the public and all of the participants. 7 . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . Outcomes, Products to be Delivered: A memorandum summarizing all of the alternativcs, the evaluation of each alternative and the rationale bchind the selection of the preferred alternativc; a Prcfcrrcd Project Alternative Master Plan; completcd communications. SRF Consulting Group, Inc. SRF will evaluatc the roadway circulation alternatives and design, utility cOlmections and nccds, and water rcsources opportunities with respect to the overall master plan. The primary objective for this stagc of work will bc to achieve effective conncctions with the surrounding infrastructure. This will be accomplished through meetings with the various stakeholders, both in the traffic analysis and water rcsource areas. Altcrnati ves will be cvaluatcd at a generalized scale to estimate overall impacts, with more subsequcnt additional detail for the selcctcd alternative. SRF will work closely with AES staff to establish thc interface between natural resource corridors and water resource rcquirements. Outcomes, Products to be delivered: Technical memorandum documenting the review and evaluation of alternatives with respect to roadway functionality, utility conccpts, and water resource alternatives that mcct the design critcria defined in Phase I. Market Research During Phase I, Market Rcscarch will create a spreadsheet that predicts a variety of impacts based on the mix of uses on the sitc: number of workers, tax-base changcs, school enrollment changes, etc. Market Research will also help the team identify and refine different development alternativcs, rank the altcrnatives,. and present thc information to key stakeholders. Outcomes, Products to be delivered: Writtcn, statistical and graphic inputs to thc working analysis and final report. Meeting attendance to help disseminate information to kcy stakeholders and facilitate discussions. Applied Ecological Services During Phase 3, AES will provide conceptual ideas and recommendations to integrate thc natural resource and conservation design elements into the overall mastcr plan. AES will provide fcedback regarding project design altcrnatives developed by the team, as well as more specific recommendations pcrtaining to the selected altcrnative. We will focus on developing dispcrsed stormwatcr management clcmcnt options (such as rain gardens) and other elements for integrating the storm water managemcnt requirements with natural resource elemcnts, developing stormwater quality enhancement options and planning clemcnts to provide a continuous natural 8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . corridor and natural resource buffers throughout the project. We will attend two meetings with the city staff and design team members to explain these concepts and provide assistance to depict these concepts in the project graphics. Phase Four: Plan Preparation Dahlgren, Shardlow and Uban, Inc. During the fourth phase of work, DSU will finalize the master plan, supporting graphics, and Review Draft report. DSU will also prepare the appropriate amendments to the Arden Hills Comprehensive Plan, including text and graphics. Planning reports will be prepared to assist the Planning Commission and City Council in their review and approval of that amendment. DSU will attend public hearings at both the Planning Commission and City Council, present the material, and assist the public and elected and appointed officials throughout this approval process. DSU will also serve as the project liaison with the Metropolitan Council. Meetings will be held with key members and staffleadership throughout the course of the project, particularly during the Metropolitan Council's review of the amendment. DSU will also prepare a set of design guidelines and prepare a Design Framework Plan to guide the physical development of the site over time. Alternative strategies for incorporating these standards into the Arden Hills ordinance will be presented and evaluated. When the evaluation has been completed, and there is a consensus of support for the best approach to incorporate the design standards, this information will be disseminated through the communications network. The public will be provided opportunities to submit comments, ask questions, or offer opinions. Outcomes, Products to be Delivered: The tinal review draft Master Plan with supporting graphics and text; a Comprehensive Design Framework Manual; alternative zoning approaches and the selected zoning approach; completed communications. SRF Consulting Group, Inc. SRF will utilize the alternative analysis in Phase 3 to finalize concepts for utility infrastructure, roadway improvements, and water resource elements, in developing a concept layout. The technical memorandum provided in Phase 3 will be refined such that the text is suitable for the Master Plan document. Outcomes, Products to be delivered: Products will include concept street, intersection/roadway, utility and water resource element overlays for the Master Plan and text and graphics for the applicable sections in the Master Plan. 9 . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . Applied Ecological Services During Phase 4, AES will work with the design team to incorporate the concepts and natural resource elements developed in Phase 3 into the master plan documents. This work will include preparation of draft narratives of the natural resource and conservation design elements and the storrnwater treatment elements for insertion into the draft project report. During this phase AES will attend one meeting with city staff and the design team. Phase Five: Plan Implementation Dahlgren, Shardlow and Uban, Inc. The fifth and final phase of this project will be the plan implementation stage. During this phase, DSU will assist the City in taking the necessary steps to implement the Plan. Following the selection of the preferred zoning approach, DSU will prepare the final ordinances and planning reports for the Planning Commission and City Council. DSU will attend the public hearings at both the Planning Commission and City Council, present the ordinances, and assist both the commission and council in their deliberations. Just prior to the public hearings for both the comprehensive plan amendment and the zoning ordinance changes, there will be another major communications event. All of the news sources and venues will be provided with information about the proposed changes, be given notice about the upcoming meetings, and be provided with an opportunity to offer comments and present questions. Outcomes, Products to be Delivered: Final Comprehensive Plan document; linal zoning ordinances with design standards; completed communications. SRF Consulting Group, Inc. There are no SRF tasks in Phase 5. However, implementation may include preparing an Alternative Urban Areawide Review (AUAR) for the plan to accommodate envirolUnental processes. Additional analysis, including air quality and noise analysis, would be necessary as part of that process. Applied Ecological Services During Phase 5, AES will prepare for and attend 2' public hearings/meetings, reline the natural resource and conservation design elements as a result of these hearings/meetings, and assist with preparation of the final project report and plan. 10 . . -. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . COST OF SERVICES It is recognized that some of the tasks identified in this work program may be modified or deferred to at a latter phase of work. The following cost estimate includes the total team costs by phase. Phase 1: $142,152 Phase 2: $18,160 Phase 3: $176,090 Phase 4: $79,595 Phase 5: $67,780 Total: $483,777 REIMBURSABLE EXPENSES DSU will be reimbursed for all direct expenses relating to the professional services described above, according to the attached Standard Rate Schedule. These expenses may include drafting and art supplies, mileage, postage, delivery charges, photography and reproduction charges, fax, long distance phone, and other typical and normal expenses associated with this type of planning work. Any unusual or large expenses will be approved in advance. Total reimbursable expenses are estimated between $12,000-15,000. BII~LING All costs incurred ",ill be payable to the Consultant upon receipt of an invoice showing the work completed and the cost of said work. To each invoice not paid within thirty (30) days shall be added a service charge of one and one-half percent (1.5%) per month for each month delinquent as per attached billing policy. ADDITIONAL SERVICES Service requested in addition to those listed in this agreement will be provided for a price to be negotiated. The Consultant Team shall not complete any additional work without the prior approval of the City. TERMINATION This contract may be terminated with thirty (30) days written notice by either party. ln the event of termination, the Client shall pay the Consultant for the work completed and expenses incurred to that point. Please sign and return one copy of this letter to us. We look forward to working with you. II . . .. . . . . . . . . . . . . .. . . . - . . . . . . . . .. . . . CONDITIONS HEREIN AGREED TO: Dahlgren, Shardlow and Uban, Inc. John W. Shardlow, President C. John Uban, Chief Executive Officer Applied Ecological Services, Inc. Excensus, Inc. SRF Consulting Group, Inc. CLIENT Dennis Probst, Mayor Joseph Lynch, City Administrator . Attachment: Standard Rate Schedule Billing Policy 12 Date Date Date Date Date Date Date . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . STANDARD Staff Member Principal Development Specialist Market Analyst GIS Specialist GIS Technician Senior Planner Planner Landscape Architect CADD Specialist Draftspe rson/Designe r Administrative Accountant Administrative Assistant Outside Consultants Supplies Expenses Mileage Travel Time Over 1 Hour Expert Testimony Special Counsel Howard Dahlgren Public Presentations Past Due Accounts CONSULTING PLANNERS RATE 2002 DAHLGREN SHARDLOW AND.UBAN SCHEDULE Rate $150.00 to $175.00 $140.00 to $150.00 $75.00 to $125.00 $60.00 to $85.00 $45.00 to $65.00 $55.00 to $105.00 $40.00 to $70.00 $55.00 to $110.00 $50.00 to $75.00 $40.00 to $75.00 $40.00 to $65.00 $40.00 to $60.00 Cost Plus 5% Cost Plus 15% Cost Plus 15% $0.345 Per Mile 1/2 Hourly Rate Two Times Hourly Rate (4 hour minimum) $200.00 1.5 Times Hourly Rate 1.5% Per Month LANDSCAPE ARCHITECTS . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . DAHLGREN SHARDLOW AND.UBAN INCORPORATEP BilLING POLICY STATEMENT We are pleased to have the opportunity to provide professional services to you. With this Statement, we hope to avoid confusion or misunderstanding by explaining how and when we bill for these services. Usually, we bill for our services in a range of hourly rates. The appropriate rate is dependent upon a variety of factors, such as the type of work involved, the level of expertise required, the experience of the individuals involved, and the magnitude of the project. Our rates are subject to modification from time to time. We will provide you with a monthly invoice that summarizes the professional services that we have provided and other related charges. Payment is due net 30 days. If payment is not received during that time, it is our policy that finance charges of 1.5% will begin to accrue. If you have any questions or eoneems about the statement, we encourage you to immediately contact the Project Manager or the Billing Department (612/312-2139). If you prefer, you may also contact either Craig Rapp, C. John Uban or John Shardlow directly. Reimbursable costs incurred on your behalf will also appear on your monthly invoice. Reimbursable costs include, but are not limited to, such items as mileage, parking, long distance telephone charges, drafting and art supplies, postage and messenger services, facsimile charges, photography and copying charges, airfare and lodging, data acquisition, as well as any authorized outside services. These charges will appear separately on the invoice and also have the same payment terms as stated above. Any unusual or large expenses will be approved in advance. If payment is not received within 30 days after you receive your invoice, your account will be considered delinquent. In the event your account becomes delinquent, you should contact us without delay and we will make every effort to reach mutually agreeable payment terms. If however, we are unable to do so, we reserve the right to cease working on your project until your account is current, or terminate our agreement. We will then take such collection steps as we may deem appropriate under the circumstances. Costs incurred to collect overdue accounts will become the responsibility of the client. We are very pleased to be working with you and we appreciate the confidence you have placed in us. We will make every reasonable effort to achieve successful results for you and we look forward to a continued good relationship. 300 FIRST AVENUE NORTH SUITE 210 MINNEAPOLIS, MN 5540 I PHONE(6I2)339-3300 FAX(6I2)337-560I . . . . . . . . . . . . . . - '" O'l . '0 ::s CD "' . <: 0 :;:; N . II e ::s E .2' . E u.. 0 U . a. ~ . U l- . . . . . . . . . .. . . . 0 0 0 0 0 0 0 <fl ... <fl ... ... ... ... 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News Update for Arden Hills Residents . . . . . . . . . .. . ~roject Schedule Date Status Update Questions/Comments? Summary of Key Outcomes Contact us at www.ei.arden- hills.mn.usfTCAAP-proieet and select "contact us." Submit your feedback or ask questions regarding the TCAAP Project in Arden Hills. Or Check out the Frequently-Asked Questions section of the site. . . . . . . . . . . . .. . . . Important Dates to Remember What's Next? www.ci.arden-hills.mn.uslT CAAP-oroiect Or for information, call 800- . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . Figure 3, Summary of Report Publication Assumptions The costs of creating a report for the TeMP project based on an estimated document length of J 50 pages, induding 50 color pages. Staff Hours Task 10 12 Rough draft copie~ printed and collated into binders for initial review by Task Force or Review committee 40 Document formatted in Pagemaker software 8 Revisions to text and/or graphics 8 12 Black and white copies of Pagemaker final draft repon printed and collated for final review by Task Force or Review committee 10 Convert final document to print and screen pdfversions with table of contents in pdf 4 Create CD with final document for duplication and graphics for CD label and CD case insert 35 Print and collate 30 hard copies (4 copies for DSU) 115 Cost of 50 CDs~ $430 ($345 without CD case inserts) Cost of 100 CDs~ $365 2511anl Copies afFinal Report= $2,750 1 Photo-Ready Hard Copy of Final Report=' $100 12 Copies of Draft Report=' $1,100 12 Copies of()ra11 Final RepOlt (in Black and White)'" $300 Total Cost of Report'i and 100 CDs= $4,615 . .~ " . . . . . . . . . . . w " .~ w w " .~ z .~. o z .~ ~ ~ .. ~ . . . . . . . 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';;; .:S 1t):1ll u; ~ '0 ~;~ W u; UJ E .2 rAt(/) UJ w w E E ro ;:5;:5 z UJ UJ . ~ O~= 0 W Z Z ;;: O:u . . l1. W W c a. X l1. l1. C CJ)~ 0 UJoo w co X X . ~ 'cO " 0:::1- -' > w w lIJ,fijic ," ~(I) ;:5 0:: '2 ~ 00 <( > > 0 ~([:o ,g ",u 0 -' 0:: 0:: . E x -' -' f- <( <( <( ~ :5-5 -' -' E ~ '0 - ID ;:5 <( "I <( <( <( ID 0 ID ';:';: 'O_ f- u Z ~ 2 11).... ~ ~ z "I "I ,.,'- 0 mm E-e 0 . ~ E ~ 1= E "'0' C C :::;1"0 Z Z w c,-c,'c III III Z 0 0 u 00 ~ ID a. " co'rom Vc <(00 o ro :> :> f- Z Z 5> -' ii" E V)QlQ) 0_ 0000 U . -' mo " ai.J;:.,c; >--:J u; f- f- . w :;: 0 0; 'e'~:~ w "u u ~ .- " UJ ~o. 0:: " Z f-w >:: c ~c.. co-!:: W Z w .E (0:..0.0 E:= C Zo Zo:: UJ 0:: 0 U 0 0 a>,::I.:::;I 0;:: <l::_ <( w w " c I,aQ..' E:r3 C . 0 c 00 u. ~<( ~Q f- . ~ >:: ~ --_. :3:'- 0 0 0:: 00 ;;: :~t~::. (f):E Ll1 0 () .. =:. c 0:: 0 u c - <( ~ ;:: ..oQ)'Ql ;E-$c: W >--=>z(f)(f)W w W U. ;;: ::J,cc f- ~~o=>!!:!z~ l1. f- on 0..' Q. 0 ~. Q) (I) <( oo~N "''' ",<( . 0 l1. '" O:::<t:O~--..JO::2: ~ " 0:: ID '0'"'0"'0 .....uE 2 f- ID ID ID Q) ID2 ~ ~ ~ eec '~"> :J 1= I-w0:::2 Q..U_ 00 <n ~ (JJ(f)(f)- N~ 0 0 ~ .ill 2.2 ~ 0 u ~:::!fuog,~t; o '" ro rororol-- o~ U ID 3: .s;;: q:-ro-ro '"' ~ 0 00 .s;;:.s;;: .c.c.crn .ou U f- 0:: l1. 0.-0 W .:(:2:O:::0{/)(f)W ua. a. a. a. a. w ,,< ~~ ,:: ,,< ,:: U 0 W Z 0 0000 0 . z .., '" .,; "--:('.j(")..,t .,; W 0 </J :J 0:: ~ U l1. f- . . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item 7.A August 8, 2002 TO: Mayor Dennis Probst Conneil Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator FROM: I' ;C' /1,> i,',' , . Aaron Parrish - Community Services Director SUBJECT: DSU Scope of Services Agreement ENCLOSURES: Advisory Panel Diagram DSU Scope of Services Agreement Overview In May, Council directed staff to issue a Request for Qualifications (RFQ) to various planning firms to provide land use and infrastructure planning services for TCAAP. Based on that direction, an RFQ was issued and three finalists were interviewed by a selection committee. The selection committee consisted of myself, the City Administrator, a representative of the development team, the Chair of the Planning Commission, and Couneilmember Rem. After a review of firm qualifications and an interview process, the selection committee chose a team led by Dahlgren Shardlow and Uban (DSU). In addition to DSU, the following subeonsultants have been incorporated into the overall proj eet team: 1. SRF: Engineering, Transportation, and Traffic Analysis 2. Excensus: Demographics, Market Analysis, and GIS 3. Applied Ecological Services: Natural Resource and Conservation Design Subsequently, staff has worked with DSU to develop the attached Scope of Services Agreement that is being presented for your consideration this evening. For practical purposes, the proj ect is divided into five phases: 1. Phase One: Project Initiation, Background Studies, Research, Analysis, and Mapping . Memo to Mayor and Council August 8, 2002 Page 2 of3 2. Phase Two: Issue Identification, Visioning, Goals, and Policies 3. Phase Three: Alternatives, Development, Evaluation, Selection, and Refinement. 4. Phase Four: Plan Preparation 5. Phase Five: Plan Implementation Near the conclusion of each phase, there will be a presentation to the Council. This step has been incorporated to allow the Council to make a "go or no go" decision prior to beginning the next phase. In addition, the proposal contemplates the establishment of an Advisory Panel. Generally speaking, the Advisory Panel presented for your consideration represents a broad range of stakeholders. See the attached Advisory Panel Diagram for additional information. Prior to formally convening the Advisory Panel, it is anticipated that the Council will establish some parameters on their scope of review (i.e. the "Vento Plan" provides the context for more detailed planning etc. . .). Initially the Scope of Services Agreement suggested that the planning be accomplished within seven months. Since we may not have the necessary environmental information to begin Phase Three for six months to a year, references to time should be disregarded. In addition, the scope of work has been evaluated by the Development Team and they are in concurrence with what has . been proposed. Finally, staff would like to solicit the Council's input on possibly incorporating the area north of Highway 96, West of Highway 10, and East ofI-35W (manufactured home park, two businesses; and several single family homes) into the planning study at some point in the future. From staffs perspective, there is an opportunity to create transportation and land use linkages between this area and TCAAP. While this would represent additional project expense, it would be substantially less to do the work now with the benefit of land use, transportation, and market analysis being done in conjunction with TCAAP. Fundin~ As currently constructed, the Scope of Services Agreement for TCAAP Land Use and Infrastructure Planning services is estimated to cost $483,777. Seventy-five thousand dollars would be funded through the Met Council grant while the balance would be funded through reimbursement by the Development Team as outlined in the Interim Development Agreement. Prior to the execution of the Interim Development Agreement, the project would be funded from the $75,000 Livable Communities Demonstration Account Opportunity Grant provided by the Metropolitan Council. . As an aside, there may be an opportunity to minimize expenses if we can access GIS data previously developed for the National Guard. Depending on intergovernmental cooperation and data quality, there are a number of other ways that we can potentially minimize expenses as the planning proceeds. However, at this time we have contemplated a full scope to properly account for the work that would otherwise need to be done. . . . Memo to Mayor and Council August 8, 2002 Page 3 on Requested Action 1. Consider authorizing staff to execute the attached scope of services agreement. 2. Authorize the establishment of an Advisory Panel with specific representatives and Panel direction to be defined at a later date. Staff Recommendation 1. Staff would recommend that the Council authorize staff to execute the attached scope of services agreement conditioned on the following: a. Work up to $75,000 be authorized immediately. b. Work beyond $75,000 be conditioned on approval of the Interim Development Agreement 2. Staff would recommend that the Advisory Panel be established. . . . ~ EN HILLS MEMORANDUM DATE: Agenda Item 7.B August 6, 2002 TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator FROM: " i / Aaron Parrish - Community Services Director t: SUBJECT: Boathouse Development Moratorium Overview At the July 29, 2002 City Council meeting, Council directed staff to prepare a development moratorium for boathouses. Attached is an ordinance that would place a moratorium on the development/construction of boathouses for twelve (12) months unless terminated or extended by the City Council. Prior the enacting a development moratorium, the Council has directed staff to outline possible parameters of review for the Planning Commission. Based on the discussion to date, staff would suggest the following: I. Evaluate whether boathouses should be permitted by the Shoreland Ordinance. If so, what types of requirements should be in place to regulate their development. 2. Evaluate the maximum number of structures permissible on properties within the Shoreland District. 3. Evaluate exterior storage regulations for properties located within the Shoreland District. Requested Action Consider adoption of Ordinance #341 an Ordinance Adopting a Development Moratorium Relating to the Construction of Boathouses . . . STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS ORDINANCE NO. 341 AN ORDINANCE ADOPTING A DEVELOPMENT MORATORIUM RELATING TO THE CONSTRUCTION OF BOATHOUSES Tbe Arden Hills City Council ordains that Section 10 (Subd. I), and its subdivisions shall be added to the Arden Hills Zoning Ordinance (as identified in Ordinance No. 291, adopted April 12, 1993, and amended on November 30,2000) to read as follows: Subd. I Development Moratorium 1. Pursuant to the City Council direction, the City undertake a planning study to determine the impact of boathouses on the use of shoreland parcels; to determine if any additional regulations are necessary in order to construct and utilize boathouses; and to determine and resolve any conflicts that may exist between the City's Zoning Regulations and the City's Shoreland Development Regulations relating to the location and use of boathouses. 2. The City will conduct informational meetings with the Planning Commission to review proposed amendments to the City's Official Controls. 3. The City will conduct public hearings in order to obtain public input prior to the adoption of amendments to the City's official controls. 4. Pending the completion of the public hearings and the adoption of amendments, if any, to its official controls, the Arden Hills City Council has determined that it would be in the public interest to impose a development moratorium on the construction of boathouses on shoreland parcels. 5. In order to achieve the above objective, there is hereby imposed a limited development moratorium pursuant to the provisions ofMS 462.355, subd. 4 on all shoreland property within the City of Arden Hills. 6. During the term ofthis development moratorium, no boathouses shall be constructed nor shall alterations be made to existing boathouses. 7. This moratorium shall be in effect for twelve (12) months from the date of publication, unless terminated or extended by action of the City Council. Effective Date: This ordinance shall be effective the day following its publication . . . Adoption Date: Passed by the City Council of the City of Arden Hills the _ day of July, 2002. Dennis Probst, Mayor ATTEST: Joseph Lynch, City Administrator Publication Date: This Ordinance or an approved summary thereof was published on the_ day of , 2002, in the 2 . ~ ~HILLS MEMORANDUM DATE: August 7, 2002 Agenda Item 7C TO: Mayor and City Council Joe Lynch, City Administrator /, SUBJECT: Subdivision Regulation Modifications Overview Attached you will find proposed revisions to the City's Subdivision Regulations. Initially, the revisions primarily focused on changing the subdivision regulations to make them consistent with the recently adopted Pavement Management Program. In particular, there is an effort made to make the functional street classification system consistent between the two. Overall, based on staff and Planning Commission input, the following areas have been addressed: . 1. Making the Ordinance consistent with the City's recently adopted Pavement Management Plan. (Pages 11-5 to 11-8; 11-25 to 11-27; 11-34; 11-40) 2. Making street grade language more permissive per Planning Commission input (11-26) 3. Expanded safe intersection language (11-27) 4. Allowing for alleys (Page 11-27, 11-29 to 11-30) 5. Making the park dedication requirements consistent with Minnesota State Statutes. (Page 11-35) 6. Incorporating additional tree and lighting requirements. (Pages 11-41 to 11-42) 7. Redefining the variance criteria (Pages 11-44 to 11-45) A few other minor grammatical and language clarification changes have been made as well. Language to be removed is sfrielcefl, while new language is ~jghlighted. The Planning Commission held a public hearing on the proposed modifications at their July 17, 2002 meeting and did not receive any comments at that time. Plannin1! Commission Recommendation In Planning Case #02-04, the Planning Commission recommends approval of the ordinance as presented. ReQuested Action I. Consider second reading and adoption of Ordinance #340, an ordinance modifying Chapter II of the City Code. 2. Consider approval ofthe Ordinance Summary for Ordinance #340 . Attachments 1. Ordinance #340 2. Ordinance Summary for Ordinance #340 . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 340 AN ORDINANCE MODIFYING CHAPTER 11 OF THE CITY CODE: SUBDIVISION REGULATIONS Section 340.01. General Subd. 1. Chapter 11 of the Arden Hill City Code is herby amended to include the additions and deletions as outlined in Exhibit A of this Ordinance. Effective Date: This ordinance shall become effective the day following its publication. Adoption Date: Passed by the City Council of the City of Arden Hills the _ day of August 2002. ATTEST: DENNIS PROBST, MAYOR JOSEPH P. LYNCH, CITY ADMINISTRATOR Ordinance #340 Page 1 . Exhibit A: Subdivision Ree:ulations Modifications . . Ordinance #340 Page 2 . . . City of Arden Hills Chapter 11 Subdivisions Chapter 11 Subdivisions Section 1100 - General Provisions 1100.01 Purpose and Interpretation. Each new subdivision becomes a permanent unit in the basic physical structure ofthe future community, a unitto which the future community will of necessity be forced to adhere. Piecemeal planning of such subdivisions without correlation to the City plan, will bring a disastrous disconnected patchwork of plats and poor circulation of traffic. in order that new subdivisions will contribute toward an attractive, orderly, stable and wholesome community environment, adequate municipal services and safe streets, all subdivisions platted within the incorporated limits of the City following the adoption of this code, shall in all respects, fully comply with the regulations set forth in this chapter. In their interpretation and application, the provisions of this chapter shall be the minimum requirements adopted for the protection of the public health, safety and general welfare. State law reference - Subdivision regulations, M.S.A. ~ 462.358 1100.02 Scope. Subd. 1. Except in the case of a resubdivision, this chapter shall not apply to any lot or lots forming a part of subdivision plats recorded in the office ofthe register of deeds or registrar oftitles prior to March 27, 1967, nor is it intended by this chapter to impair or interfere with existing provisions of other laws or provisions of this code except those 11-1 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions specifically repealed by, or in conflict with, this chapter, or with private restrictions placed upon property by deed, covenant or other private agreement, or with restrictive covenants running with the land to which the City is a party; provided however, that such private restrictions or restrictive covenants may impose stricter requirements than established by this chapter, but may not decrease the requirements imposed in this section. Subd. 2. In any case where the division of a parcel of land into two (2) or more lots or parcels for the purpose oftransfer of ownership or building development does not come within the definition of subdivision as defined by this chapter, a description of such land division shall be filed with the city administrator who shall submit copies of such division ofIand to the city engineer and the Planning Commission. No building permit for such lots or parcels shall be issued until the description has been filed with the City. 1100.03 Building Permit. No building permit shall be issued for the construction of any building, structure or improvement on any land required to be subdivided by this chapter until all requirements ofthis chapter have been fully complied with. 1100.04 Definitions. For the purpose of this chapter, the following terms, phrases, words and their derivations shall have the meaning given in this section. 11- 2 Public Hearing Draft . . City of Arden Hills Chapter 11 Subdivisions . Subd. 1 Butt Lot. The words "Butt Lot" shall mean a lot at the end of a block and located between two (2) corner lots. Subd. 2 City Plan. The words "City Plan" shall mean a comprehensive plan adopted by the City Council indicating the general locations recommended for the various functional classes of public works, places and structures, and for the general physical development of the City, and includes any unit or part of the plan separately adopted and any amendment to such plan or parts thereof. Subd.3 Final Plat. The words "Final Plat" shall mean the final map, drawing or chart on which the subdivider's plan of subdivision is presented to the City Council for approval and which, if approved, will be submitted to the county register of deeds or registrar of titles. Subd. 4 Lot. The word "Lot" shall mean a parcel of land in a subdivision, or plat of land, distinguished from other parcels by description as on a subdivision or record-of-survey map or by metes and bounds, for the purpose of sale or lease or separate use thereof. Subd. 5 Easement. The word "Easement" shall mean a right granted by an owner of land for the specific use of the land by the public generally, or to a person or persons. 11- 3 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions Subd.6 Minimum Subdivision Design Standards. The words "Minimum Subdivision Design Standards" shall mean the guides, principles and specifications for the preparation of subdivision plans indicating, among other things, the minimum and maximum dimensions of the various elements set forth in the preliminary plan. Subd. 7 Owner. The word "Owner" shall mean any individnal, firm, association, syndicate, copartnership, corporation, trust or any other legal entity having sufficient proprietary interest in the land sought to be subdivided to commence and maintain proceedings to subdivide the same under this chapter. Subd. 8 Pedestrian Way. The words "Pedestrian Way" shall mean a way, public or private, running across or located within a block for use by pedestrian traffic, whether designated as a "Pedestrian Way," crosswalk or however otherwise designated. Subd. 9 Planning Commission. The words "Planning Commission" shall mean the person or persons designated by the City Council to advise it on planning matters. Subd.l0 Preliminary Plan. The words "Preliminary Plan" shall mean the preliminary map, drawing or chart indicating the proposed layout of the subdivision to be submitted to the City Council for its consideration. 11- 4 Public Hearing Draft . . City of Arden Hills Chapter 11 Subdivisions . Subd. 11 Protective Covenants. The words "Protective Covenants" shall mean contracts entered into between private parties and constitute a restriction on the, use of all private property within a subdivision for the benefit ofthe property owners, and to provide mutual protection against undesirable aspects of development which would tend to impair stability of values. Subd. 12 Setback Line, Building. The words "Setback Line, Building" shall mean a required open space on a lot, which space is unoccupied and unobstructed by a structure from its lowest ground level to the sky, except as expressly permitted in this chapter and other City ordinances. Subd. 13 Streets. The word "Streets" shall mean a public way for the conveyance of vehicular and pedestrian traffic, whether designated as a street, highway, thoroughfare, parkway, throughway, road, avenue, lane, place or however otherwise designated. 1'.. The worlls "Collector Street" shall meau a street whieh earries traffie from loeal streets to streets aullhighways of higher e1assifieatious. It pro'lilles far bath laull aeeess sen'iee aullloeal traffie moyements withiu resillential neighborhoolls, eommereial areas aull inllustrial areas. B. The worll "CuI lie sae" shall mean a street with only one outlet. 11- 5 Public Hearing Draft . . City of Arden Hills . Chapter Il Subdivisions c. The word~ "LoeaIStreet" shall me au a ~treet of limited eoutiuuity used primarily fur access to the aIlutting properties and the local needs of a ueighborhood. D. The word~ "Major Arterial" shall meauadivided highway with four or more laues aDd serves the major centers of aetivity of a metropolitan area, the highest traffie volume eorridors, aDd the lougest trip desires. The "Major Arterial" carries a high proportiou ofthe total urbau area travel ou a minimum mileage. f.lmost all fully aDd partially eoutrolled aceess facilities are a part, of this class. Eo The words "Miuor Arterial" shall mean a street sy~tem which intereonuect~ with aDd augmeDt~ the urbau major arterial system and provides ser:ice to trips of moderate leugth at somewhat lower level of travel mobility than major arterials. This sy~tem distributes tra':el to geographical areas smaller than those identified with the higher system. F. The words "Street "ridth" shall mean the shortest distauee between the JiDes deliueating the right of way of a street. Il- 6 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions c. The 'Ronl "Thoroughfare" shall mean the fast or heltvy traffic street of conaiderallle continuity and used primarily as a traffic artery for intercomBlllnication amOH!: large areas. The wor:~~:'i~tommunity Street" shall refer to a street that provides provi<Qug,a route throu~l1. the neighborhood or businessdish'j~i~Of resilt~iIts of other:l!.d~h'borhoods B. The w~~ijJi~~Cul-de-sac" shaUmean astreet~j1)i\dDJYi'~~~',li'iJtlet C. The wordS'lt'Major Arterial" shall mean a divided hig~way wiiDi'fonr or more lanes. ;md"slli'Vlls' the major cen~ers of ,af:tivity of..a. niefrOpill~aiI ~~ea, the highes~lit~~ffi:~ volume corridors, and the 10ng~sttr1p;I'd~~h~s. The "Major Aft~rial" carries a high proportion:of'tb:e total nrban area travel on a minirimm mileage. Almost all fully ~~d;'plilttillIly controlled access facilit~fs' I.re a part, ~[thjs class~ D. :,,::,' ", . .> ""i'1'-IY>::,'1::;: _.", _ --. -. '. ,;, - -<:,; -- .'-.')i.:ii:'!i!iTIIFi:::i"" :1'- " ,: :'::::::-',' _ _. :':'"...;/:::""li':H':-:W: The words "Mill,or Arterial" shall.. mean.' 'It street system' wllil~h intereonnectS'With and ~ugriIeritsthe'i1rban major arteriarils~em .and provides~~rviee to trip~ii~fmoderate length at som~1~~~lower level~f 11 -7 Public Hearing Draft . . City of Arden Hills Chapter 11 Subdivisions . ffav~liiimllbility than maj<!tlillrterials. This system distrilldit~~iiiijJ~v~liiirll g~ograpllical areas small~r than those identified with the higher system. E. THe words "Neighbotliood Siti'eet"ishIlU mean a streettll:~ti'l~rll~i(/es . ..... .... ::::::i:llilliiiill~:'<:>'" '. .;"<>,,, ,.,.. . .... <" . ",' .' ...." .......... ,.....,,",:,</iii".iiililiL4J,;U access tOiiresldenees of tllat street and proV;ldes .a route iitllli:~Ii:!lllliime neighborhood for residenc~s'lId'llIffier~~reets. A large proportion of trips have neither anlii~iii~in nor destination on that street. F. The.#lIFif~'~ResidentiaIStreet"s.Ilalliiiil:eah a street that primarily Seffe~ adjoiningl\esfiiedces with little or nqithroughiltrafflc: 'Almost aU tdps have either an ~Figin or a destination on that stfeet~ G. The words "Street Width" shall mean the shortesttli~tWceihetween the lines delineating the right-of-way of a street, Subd. 14 Subdivider. The word "Subdivider" shall mean any person commencing proceedings to effect a subdivision ofIand hereunder for himself or herself or another. Subd. 15 Subdivision. The word "Subdivision" shall mean tbe division of a parcel of land into two (2) or more lots or parcels, any of which resultant parcels is less than five (5) acres in area or is less than three hundred (300) feet in width. In additioB, "Subdi-lisioB" shall iRelude the division of a parcel ofllllld in such manner that any of 11- 8 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions the resultant parcels hll'l'e less more than twenty (211) f-ect thereof abutting on a public right of way. The term "Subdivision" includes resnbdivision and, when appropriate to the context, shall apply to the process of subdividing or to the land subdivided. The acquisition of land by any means for purposes of erecting or installing utility lines, including underground gas lines, overhead power lines, transmitting towers, or similar utility sites, or casements shall be considered a subdivision when such utilities are designed to serve more than one lot. 1100.05 Zoning. The separate document known as the City of Arden Hills Zoning Ordinance, as adopted and from time to time amended by the City Council, as incorporated as Appendix B. 1100.06 Copies of Plats. Copies of all of such plats of subdivisions, after the same have been submitted and approved as provided in this chapter, shall be filed and kept by the city administrator among the records of the City. Section 1110 - Preliminary Plat 1110.01 Filings. Before platting or dividing a tract ofIand into two (2) or more lots or parcels, an owner or subdivider shall, unless a variance is authorized, file with the city administrator: Subd. 1. Copies of the preliminary plan as required by the City submittal process. 11- 9 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions Subd. 2. The lump sum fee in cash for the entire subdivision, plus a cash fee for each lot in the subdivision. Fees shall be as established in a resolution adopted by the Council. Fees shall be used for expenses of the City in connection with approval or disapproval ofthe plan and any final plat which may thereafter be submitted. Subd. 3. If the subdivider requests that any existing special assessments which have been levied against the premises described in the subdivision be divided and allocated to the respective lots in the subdivision plat, the city administrator shall estimate the clerical cost of preparing the revised assessment roll, filing the same with the county auditor, and making such division and allocation, and upon approval by the Council of an estimated cost, the cost shall be paid to the city treasurer in addition to the fees required Subd. 2 above, to cover the cost of preparing and filing the revised assessment. 1110.02 Necessary Data. Subd. 1. The preliminary plan shall be clearly and legibly drawn. The size ofthe map shall not be less than twenty-two (22) inches by thirty-four (34) inches. All subdivision maps shall be drawn at a scale of one inch equals fifty (50) feet, unless otherwise required by the City Council. Subd. 2. The preliminary plan shall contain the following information: 11 -10 Public Hearing Draft . . City of Arden Hills . Chapter 11 Subdivisions A. Identification and description: 1. Proposed name of subdivision, which name shall not duplicate or be alike in pronunciation or deceptively similar to the name of any plat theretofore recorded in the county; 2. Location by section, town, range or by other legal description; 3. Names and addresses of the owner, subdivider, surveyor and designer ofthe plan; 4. Graphic scale; 5. North-point; 6. Date of preparations; 7. Letter detailing conformance or differences from all existing zoning and code requirements; and 11-11 Public Hearing Draft . . City of Arden Hills Chapter 11 Subdivisions . 8. Phasing, if any, with a schedule of anticipated starting and completion dates for each phase. B. Existing conditions: 1. Boundary line of proposed subdivision, clearly indicated; 2. Existing zoning classifications; 3. Total approximate acreage; 4. Location, widths and names, of all existing or previonsly platted streets or other public ways, showing type, width and condition of improvements, if any, railroad and utility right-of-way, parks and other public open spaces, permanent buildings and structures, easements, and section and corporate lines within the tract and to a distance of one hundred (100) feet beyond the tract; 5. Location and size of existing sewers, water mains, private utilities, culverts or other underground facilities within the tract and to a distance of one hundred (100) feet beyond the tract; data 11 - 12 Public Hearing Draft . . City of Arden Hills . C. Chapter 11 Subdivisions of grades of streets, invert elevations and locations of catch basins and manholes shall also be shown; 6. Boundary lines of adjoiuing uusubdivided or subdivided land withiu one hundred (100) feet, identifying by name and ownership; 7. Topographic data, includiug contours at vertical intervals of not more than two (2) feet, except that contour lines shall be no more than one hundred (100) feet apart; watercourses, marshes, wooded areas rock outcrops, power transmission poles and lines, current vegetation cover, vegetation to be removed, existing trees, existing drainage ways and other significant features shall also be shown; 8. One-hundred year flood plan study, including flood fringes and floodways; and 9. Wetland delineation conducted by a reputable and qualified individual or company, including description and map. Subdivision design features: 11-13 Public Hearing Draft . . City of Arden Hills . Chapter II Subdivisions 1. Layout of proposed streets, showing right-of-way widths and proposed names of streets; the name of any street already in use in this county shall not be used, unless the proposed street is an extension of an already-named street, in which event the name shall be used; 2. Location and widths of proposed alleys, pedestrian ways, trails, drainage ways and utility easements; 3. Typical cross-sections of proposed improvements upon streets and alleys, together with an indication of the proposed storm water runoff; 4. Approximate center line gradients of proposed streets and alleys, if any; S. Location, size and approximate gradient of proposed sewer lines and water mains if any; 6. Layout identification numbers and typical dimensions of blocks and lots; II -14 Public Hearing Draft . . City of Arden Hills . Chapter 11 Subdivisions 7. Minimum front and side-street building setback lines, indicating dimensions; and 8. Areas, other than streets, alleys, pedestrian ways and utility easements, intended to be dedicated or reserved for public use, including the size of such area or areas in acres. D. Other Information: 1. Statement of the proposed use of lots stating type of residential buildings with number of proposed dwelling units; type of business or industry so as to reveal the effect of the development on traffic, fire hazards or congestion of population; 2. Proposed protective covenants, if any; 3. Source of water supply; 4. Provisions for sewage disposal, drainage and flood control; 5. If any zoning changes are contemplated, the proposed zoning plan for the areas, including dimensions; and 11 - IS Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions 6. In the event lots in the proposed plat are substantially in excess of the minimum size required by zoning regulations, a preliminary resubdivision plan shall be submitted showing a potential and feasible way in which the excess size lot or lots may be resubdivided in future years to permit more intensive use ofthe land. 1110.03 Council Actions. Subd. 1 Initial Response. At its next regular meeting following the filing of the preliminary plan, the City Council shall: A. Set a public hearing on the preliminary plan, which hearing date shall be not more than forty-five (45) days after the date of such setting. The City Council may authorize the planning commission to conduct the hearing. The Council shall cause notice of the hearing, to be published in the official City newspaper at least ten (10) days prior to the hearing. B. Refer two (2) copies ofthe preliminary plan to the planning commission for its examination and report and one copy to the city engineer for his or her examination and report. Copies ofthe report of the city engineer 11 - 16 Public Hearing Draft . . City of Arden Hills Chapter 11 Subdivisions . shall be given to the City Council and planning commission at least ten (10) days prior to the date of public hearing. Subd. 2 Public Hearings. A. In the event the Council has provided that the public hearing shall be conducted by the planning commission, the planning commission shall make its report to the City Council at the first regular meeting of the Council following the hearing. B. In the event the Council does not refer the public hearing to the planning commission, the report of the planning commission shall be given to the Council before the time set for the public hearing. Subd.3 Time Line. A. The City Council shall act on the preliminary plan by resolution approving or adopting it within thirty (30) days after receipt of the report of the planning commission, if the planning commission is designated to conduct the public hearing. If the planning commission does not conduct the public hearing, then the Council shall take action by resolution within thirty (30) days after the public hearing. 11-17 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions B. If the report of the planning commission has not been received within seventy-five (75) days, after referral of the matter to the planning commission, the Council may act on the preliminary plan without the report. Subd. 4 Approval and Denial. If the preliminary plan is not approved by the City Council, the reasons for such action shall be recorded in the proceedings ofthe Council and transmitted to the applicant. If the preliminary plan is approved, approval shall not constitute final acceptance of the subdivision. 1110.04 Qualifications Governing Approval. Subd. 1 Revision. The City Council may require such changes or revisions as it deems necessary for the health, safety, general welfare and convenience of the City. Subd.2 Scope. The approval of a preliminary plan by the Council is tentative only, involving merely the general acceptability ofthe layout as submitted. Subd. 3 Additional Approval Required. Subsequent approval will be required of the engineering proposals pertaining to water supply, storm drainage, sewerage and sewage disposal, gas and electric service, grading, gradients and roadway widths and 11 - 18 Public Hearing Draft . . . City of Arden Hills Chapter Il Subdivisions the surfacing of streets by the city engineer, and other public officials having jurisdiction, prior to the approval of the final plat by the City. Subd. 4 Flooding. No plan will be approved for a subdivision which covers an area subject to periodic flooding or which contains extremely poor drainage facilities which would make adequate drainage ofthe streets and lots impossible, unless the subdivider agrees to make improvements which will, in the opinion ofthe city engineer, make the area completely safe for occupancy, and provide adequate street and lot drainage. Section Il20 - Final Plat 1120.01 Filing and Incorporation. Subd. 1 Filing. The owner or subdivider shall fIle with the city administrator seven (7) copies of the final plat not later than three (3) months after the date of approval of the preliminary plan; otherwise, the preliminary plan and final plat shall be considered void unless an extension is requested in writing by the subdivider and for good cause granted by the City Council. The owner or subdivider shall also submit at this time an up-to-date certified abstract of title or registered property report and such other evidence as the city attorney may require showing title or control in the applicant. Il - 19 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions Subd. 2 Incorporation of Changes. The final plat shall have incorporated in it all changes or modifications required by the City Council; in all other respects it shall conform to the preliminary plan. It may constitute only that portion of the approved preliminary plan which the subdivider proposes to record and develop at the time, provided that such portion conforms with all the requirements of this chapter. Subd. 3 Verification of Form. The City Council shall consider the final plat officially filed after the planning commission, the city eugineer and the city attorney have examined it and advised the Council that it is in proper form. Subd. 4 Referrals and Decisions. Within five (5) days after the final plat is filed, the city administrator shall refer two (2) copies of the final plat to the planning commission, one copy to the city engiueer and oue copy to the city attorney and a copy each to the telephone and power and other utility companies. The abstract of title or registered property report shall be referred to the city attorney for his or her examination and report. The attorney's report shall be given to the City Council within fifteen (15) days. The reports of the planning commission and engineer shall also be given to the Council within fifteen (IS) days. The Council shall either approve or disapprove the final plat at its next regular meeting following receipt ofthe reports. Subd. 5 Reporting and Recording. 11 - 20 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions A. If the final plat is approved by the City Council, the subdivider shall record it with the county recorder or registrar of titles within sixty (60) days after the date of approval; otherwise, the approval ofthe final plat shall be considered void. In the event that the plat is disapproved, the grounds for such disapproval must be reported in proceedings of the Council and be duly transmitted to the applicant. B. The subdivider shall, immediately upon recording, furnish the city administrator with a tracing and three (3) prints of the final plat showing evidence of the recording. 1120.02 Necessary Data. Subd. I General. The final plat shall be prepared by a registered surveyor and shall conform to all state and county requirements and the requirements of this section. AIl information required on the preliminary plan, except that contained in Subsection 1 I I 0.02 D, and topographic data and zoning information, shall be accurately shown. Subd. 2 Additional Delineation. A. The final plats shall include accurate angular and lineal dimensions for all lines, angles and curvatures used to describe boundaries, streets, 11 - 21 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions alleys, easements, areas to be reserved for public use and other important features; dimensions of lot lines shall be shown in feet and hundredths; B. When lots are located on a curve or when side lot lines are at angles other than ninety (90) degrees, the width at the building setback line shall be shown; C. All blocks shall be identified by consecutive numbers; lots within each block shall bear consecutive numbers; D. The final plat shall include true angles and distances to the nearest established street lines or official monuments (not less than three (3)) which shall be accurately described in the plat; E. Municipal, township, county or section lines accurately tied to the lines of the subdivision by distances and angles; F. Radii, internal angles, points and curvatures, tangent bearings and lengths of all arcs; G. Accurate location of all monuments; 11 - 22 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions H. Accurate outlines and legal description of any areas to be dedicated or reserved for public use; I. Certification by a registered surveyor in the form required by M.S. ~ 505.03, as amended from time to time; J. Execution by all owners of any interest in the land and any holders of a mortgage thereon of the certificate required by M.S. ~ 505.03, as amended from time to time, which certificate shall include a dedication of the utility casements and any other public areas in such form as shall be approved by the city attorney; K. Certifications showing that all taxes and special assessments currently due on the property to be subdivided have been paid in full; L. Form of approval of City Council as follows: Approved by the City Council of the City of Arden Hills, Minnesota, this day of City Clerk M. Form for approval by county authorities as required. 11 - 23 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions Section 1130 - Minimum Subdivision Design Standards 1130.01 Conformity with City Plan. The proposed subdivision shall conform to the City plan. 1130.02 Street Plan. Subd. 1. The arrangement, character, extent, width, grade and location of all streets shall conform to the City plan and shall be considered in their relation to existing and planned streets, to reasonable circulation of traffic, to topographical conditions, to runoff of storm water, to public convenience and safety, and in their appropriate relation to the proposed uses of the land to be served by the streets. Subd. 2. The arrangement of streets in new subdivisions shall make provision for the appropriate continuation of the existing streets in adjoining areas. Where adjoining areas are not subdivided, the arrangement of streets in new subdivisions shall make provision for the proper projection of the streets. 11 - 24 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions 1130.03 Streets. Sabd. 1 Widths. :\11 street widths shall eoafurm to the fullowing miBiRlllm dimensions: A. Major arterial, 199 feet; B. Minor arterial, 89 feet; C. Colleeior, 79 feet; D. Loeal, 69 feet; and Eo CuI de sae, 69 feet. Subd. 1 Wid~hs. All street widths shall eonfdi1m!~JJ the fdllowing minimum dimensions: Str~~il;:I;ype .IWa,y th 100 Feet 80 Feet 7QFlillt 70 Filet 60 Feet 60 Feet 60,Reet Pllyement Width Defer' Determined 0 36 Feet Minimum 32 Feet Minimum 30 Feet Minimum 28 . imu~ 2. . t/lmub. Ma'!l Mino rial CdmmerciallIndustrial Communi Street Nei .hborhood Street Residential Street Cul-de-sac Subd.2 Street Deflections. When connecting street lines deflect from each other at any one point hy more than ten (10) degrees, they shall be connected by a curve with a 11 - 25 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions radius adequate to insure a sight distance of not less than three hundred (300) feet for local aB!1 collector resi4entuI, nei~hbor~upd, an/lilll~ommunity streets, and of such greater radii as the City Council shall determine for special cases. Subd. 3 Reverse Curves. Tangents of at least fifty (50) feet in length shall be introduced between reverse curves on collector ~ommliinity streets. Subd.4 Street Grades. .....11 center line gradients shall he at Icast II.S percent, and shall not exceed the following: . ..... Major arterial, liS agreed upon with the city engineer; B. Minor arterial, 1%; and C. Colleetor Commuuity, 1%.; aud D. Local Neighhorhood and Residential, 6%. All center line gradi~hts'~hall'lbe approved by fhe CitY En~ineet aft~~r an evaluation 'bf to~bgraphY;!'~oiIS;JlDd "e\l,lted"g~oteIlAnicaJ JnCO:r~atibn. Subd. 5 Vertical Curves. Different connecting street gradients shall be connected with vertical parabolic curves. Minimum length, in feet, ofthese curves shall be fifteen (IS) times the arithmetical difference in the percent of grade of the two (2) adjacent slopes. 11 - 26 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions Subd.6 beeaI Rt;~ijl:ential and Neigjlr;orhoo~ Streets. Local streets shall be so aligned that their use by through traffic will be discouraged. Subd. 7 Street Jogs. Street jogs with centerline offsets of less than one hundred twenty-five (125) feet shall be avoided. Subd.8 Safe Intersections. It shall be evidenced that all street intersections encourage safe and efficient traffic flow. The angle formed by the intersecting of streets shall not be less than sixty (60) degrees with ninety (90) degrees preferred and intersections with more than four corners shall be prohibited. :i:t~il:~l!~ping and related i~~~~~ements shall be constructed and ;~~intainedJijll~I~~II~ijl~~(\ shall be no obstru'cti&)l:s near stret1 intersecddns overtllree (3) fee~:ift;iIi'eight above.strt;et'liiJillel'We~n(\vel ~i~lIwlll!irm~~'(I'5) feet of interselitibg strt;t;~I~i~ht-of-w~~llibes~ Suhd. 9 .A.lleys. .".lIeys shall not he permitted in residential areas unless there is no other reasonable solution f-ar access. Subd. lG 9 Cul-de-sac. Maximum length for cul-de-sac streets shall be five hundred (500) feet measured along the center line from the intersection of origin to end of right-of-way, unless there are eighteen (18) or less lots abutting the cul-de-sac. Each cui-dc-sac shall be provided at the closed end with a turnaround having an outside 11 - 27 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions roadway diameter of at least one hundred (100) feet, and a street property line diameter of at least one hundred twenty (120) feet. Subd. H 'lQ Streets Abutting Arterial Streets. Where a subdivision abuts or contains an existing or planned arterial street, the City Council may require a IaeaI residential or neighborhood street parallel and adjacent to the arterial street or other such treatment as may be necessary for adequate protection of residential properties and to afford separation of through and local traffic. Subd.>> 11 Half Streets. Half streets shall be prohibited, except where essential to the reasonable development of the subdivision in conformity with the other requirements of these regulations and then only when the City Council finds it will be practicable to require the dedication of the other half when the adjoining property is subdivided. Wherever there is an existing haIf street adjacent to a tract which is to be subdivided, the other half of the street shall be platted within the proposed tract. Half streets providing access to a lot shall not receive a building permit until the other half of the street has been platted. Subd. lJ 12 Reserve Strips. Reserve strips controlling access to streets shall be prohibited except under conditions approved by the City Council. 11 - 28 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions Subd. 14 ~~ Railroad or Limited Access Highways Abutting Subdivision. Where a subdivision borders on or contains a railroad right-of-way or limited access highway right-of-way, the City Council may require a street approximately parallel to and on each side of the right-of-way at a distance suitable for the appropriate use of the intervening land, as for park purposes in residential districts, or for commercial or industrial purposes in appropriate districts. The distances shall also be determined with due regard for the requirements of approach grades and future grade separations. Subd. IS 14 Private Streets. Private streets shall not be approved nor shall public improvements be approved for any private street. Private streets may be permitted in planned unit developments. Subd.M ~5 Hardship to Owners of Adjoining Property. The street arrangements shall not be such as to cause hardship to owners of adjoining property in platting their own land and providing convenient access to it. 1130.04 Alleys and Pedestrian Ways. Subd. 1 Commercial and Industrial. f.lleys shall be at Icast twenty (20) feet wide in commercial and industrial areas. The City Council may rcquire alleys in nOBFcsidcntial arc as whcre adcquate off street loading space is not a'..ailable. 11 - 29 Public Hearing Draft . City of Arden Hills Chapter 11 Subdivisions Alleys may be allowed and aU;aIl~~iij!!lgfit-of-iVil~'ahd~a:Veii'l~iitiVid~~im1i~~ie~'/ijl~ilmlio the 'following 'minimum standaf~~ ,y,',' ~"';'0li1l"iDI' P 'venil;nt'w"b~ri , II "" , ""h ~, t t Right-of-Way Width The City Council may J;eq*i~eajleys in nonresidential\ll~a~l~tiilrel1t1i~qha~~off-street loading space is not'll1vailable. Subd.2 Pedestrian. Pedestrian ways shall be at least ten (10) feet wide. . 1130.05 Easemeuts. . Subd. 1 Provided for Utilities. Easements at least twelve feet, centered on rear and other lot lines, shall be provided for utilities and drainage easements. Easements at least twelve (12) feet wide; contiguous to all planned boundary lines, street right-of-way lines and centered on rear and other lot lines, shall be provided for utility and drainage purposes and shall be dedicated to the public on the plat. They shall have continuity of alignment from block to block, and at deflection points casements for pole-line anchors shall be provided where necessary. All utility lines for telephone and electrical service shall be placed in rear lot line easements when carried on overhead poles. 11 - 30 Public Hearing Draft . . City of Arden Hills Chapter 11 Subdivisions . Subd. 2 Provided for Drainage. Wbere a subdivision is traversed by a watercourse, drainage way, ehaunel or stream, there shall be provided a storm water easemeut or drainage right-of-way conforming substantially with the lines of the watercourse, together with any further width or construction or both, as shall be adequate for storm water run off. Subd.3 Ponding. Ponding easements shall be required for storm water ponding areas and shall be taken to two (2) feet above the emergency overflow elevation or 100-year flood elevation if no emergency overflow elevation is provided. In addition, if the easement is not adjacent to a public right-of-way, adequate public access to the easement for maintenance purposes is required. Subd.4 Utility Easements. Easements for storm sewer, sanitary sewer or water mains shall be a minimum of twenty (20) feet in width. Additional width shall be provided when more than oue utility is in the same casement, or because ofthe unusual depth of utilities. Subd. 5 Pedestrian Walkway Easements. Pedestrian walkway easements shall be provided when deemed essential to provide eircnlation or access to parks, schools, playgrounds, shopping areas, transportation or other community facilities. Such easements shall be a minimum often (10) feet in width. In blocks over five hundred 11 - 31 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions (500) feet long, pedestrian crosswalks may be required by the City Council in locations deemed necessary to public health, convenience and necessity. 1130.06 Blocks. Subd. 1 Factors Governing Dimensions. Block lengths and width or acreage within bounding roads shall be such as to accommodate the size of residential lots required in the area by the zoning ordinance and to provide for convenient access, circulation control and safety of street traffic. Subd. 2 Nonresidential Blocks. Blocks intended for commercial, institutional and industrial use shall be designated as such. Subd. 3 Length. Block lengths shall not exceed one thousand (1,000) feet. Subd. 4 Arrangement. A block shall be so designed as to provide two (2) tiers of lots, unless it adjoins a railroad or limited access highway or lake or backs on other subdivisions where it may have but a single tier of lots. 1130.07 Lots. 11 - 32 Public Hearing Draft . . City of Arden Hills Chapter 11 Subdivisions . Subd. I Location. All lots shall abnt by their full frontage on a publicly dedicated street or a street that has received legal status as such or will receive such status upon approval of the subject plat. Subd. 2 Size. The lot dimensions in subdivisions shall not be less than the minimum dimensions required to secure the minimum lot area specified in the zoning ordinance ofthe City. Subd.3 Butt Lots. Butt lots shall be platted at least five (5) feet wider than the average width of interior lots in the block. Subd.4 Side Lot Lines. Side lines ofIots shall be substantially at right angles or radial to the street line. Subd.5 Watercourses. Lots abutting upon a watercourse, drainage way, channel or stream, including wetland or marsh, shall have an additional depth or width as required, to assure house sites that are not subject to flooding. In addition, all building areas should be located outside the natural feature and a minimum of two (2) feet above the 100-year flood elevation. Subd.6 Natural Features. In the subdividing of any land, due regard shall be shown for all natural features, such as tree growth, watercourses, historic spots or similar 11 - 33 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions conditions, which if preserved will add to the attractiveness of the proposed development. Subd. 7 Lot Remnants. All remnants of lots below minimum size left over after subdividing of a larger tract must be added to adjacent lots, rather than allowed to remain as unusable parcels. Subd. 8 Corner Lots. Corner lots shall be platted at least ten (10) feet wider than the minimum requirement for interior lots as designated in the zoning ordinances. Subd.9 Grading. Corner lot grading and street intersection grades shall be such that there shall be no blocking of vision at street intersections over three (3) feet in height above street pavement level within fifteen (15) feet of intersecting street right-of-way lines. Subd.l0 Double Frontage Lots. Double frontage lots shall be avoided except where lots back on an arterial or colleetor cPmmtiiIity street. Subd. 11 Drainage. Lots shall be graded so as to provide drainage away from the building locations and directed down lot lines within the proposed drainage and utility easements. Any lot drainage that is directed onto an adjacent lot must be within a drainage easement. 11 - 34 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions 1130.08 Public Use Dedications. Subd. I Streets Utilities and Storm Water. The developer of a parcel of land shall dedicate to the public all streets and utility and drainage easements, as reasonably required by the City Council, in order to integrate the proposed development with the City's current and anticipated utility systems. The area to be dedicated for public use shall be delineated on the proposed plat or otherwise conveyed by easement to the City prior to the issuance of any development permits. Subd.2 Recreation and Conservation. Based upon a review ofits comprehensive plan . . '" ""Iu,m","~llll"":; and utIlity systems, the CIty CouncIl has determmed that allllenloflment !!!!!i!!!!lM~l~~ of property within the City will place a greater demand on the City's need to acquire land for parks, playgrounds, trails, wetlands or open space if the City's physical environment is to be preserved and enhanced. Therefore, in addition to the dedications required by Subd.I, the developer of a parcel ofland shall dedicate to the public for use as parks, playgrounds, trails, wetlands or open space, a reasonable percentage of the tract to be developed. In determining the percentage of dedication, the City Council shall take into consideration the amount of open space, park, recreational or commons areas and facilities which the developer has designed into the proposed development for use by occupants of the development. The City Council shall be guided by the following criteria in establishing a particular percentage dedication requirement: 11 - 35 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions A. Gross density in percentage dedication in dwelling units per acre for residential projects. 1. Zero to two shall be 6%. 2. Over two to three shall be 7%. 3. Over three to four shall be 8%. 4. In excess of four shall be 10%. B. Nonresidential projects or combination residential and commercial projects. The percentage of dedication for nonresidential projects or combination residential/commercial projects shall not exceed ten (10%) percent. C. Delineation of area to be dedicated. The area to be dedicated for recreation and conservation uses shall be delineated on the proposed plat or otherwise conveyed by easement to the City prior to the issuance of any development permits. 11 - 36 Public Hearing Draft . . . City of Arden Hills Chapter II Subdivisions D. Cash in lieu of dedication. In lieu of the dedication of land for recreational and conservation purposes, the City Council may require the developer to pay to the City, as an equivalent contribution, an amount in cash equal to the percentage of the land required to be dedicated, multiplied by the fair market value of the property at the time of final approval of the development application. The fair market value of the property shall be determined by reference to current appraisal data or sales information. When appraisal data is utilized, the developer shall reimburse the City for the cost of the appraisal prior to the issuance of any development permits. II - 37 Public Hearing Draft . . City of Arden Hills Chapter 11 Subdivisions E. Installment payment. The City Council, at its option, may permit the developer to submit two-thirds (2/3) of the cash equivalency payment over a period of time pursuant to an installment payment agreement approved by the city attorney. The agreement shall require the payment of interest on the unpaid principal; shall require final payment within eighteen (18) months; and shall require security for the unpaid principal portion thereof. The City may withhold development or building permits for any portion of the project if the developer does not comply with the terms of the installment payment agreement. F. Restriction of use of cash contributions. All cash contributions received by the City pursuant to this provision shall be placed in a special fund and used only for the acquisition of land for parks, playgrounds, trails, wetlands or open space; for development of existing parks, playgrounds, trails, wetlands or open space areas; or for debt retirement in connection with land previously acquired for such purposes. Section 1140 - Required Improvements 1140.01 Survey Monuments. Survey monuments shall be placed and installed at all block corners, angle points, points of curves in streets and at intermediate points as shown on the . final plat required by the city engineer. Survey monuments shall be cast iron, as approved by 11 - 38 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions the county surveyor, and shall be set at each corner or angle on the outside boundary. Pipes or steel rods shall be placed at the corners of each lot and at each intersection of street centerlines. All United States, state, county or other official bench marks, monuments or triangulation stations in or adjacent to the property shall be preserved in precise position. 1140.02 Sewers and Water. Sewers and water for the subdivision shall be obtained by connections to the City water and sewer systems. 1140.05 City Improvements. The subdivider shall deposit with the city administrator a sum equal to one hundred twenty-five percent (125%) ofthe estimated cost as determined by the city engineer of the following improvements to be constructed and furnished within the subdivision, or shall have-given a performance bond in the same amount to the City to cover the cost of the improvements. The improvements shall be installed and completed in accordance with the plans and specifications prepared by the city engineer, and at the time of such approval of the final plat the City Council may insert a time limit for the completion of the improvements and the performance bond or deposit made by the owner or subdivider shall be in accordance with the time limitation. The improvements to be constructed and finished by the owner or subdivider shall include the following: Subd. 1 Street Grading. Street grading ofthe full width ofthe right-of-way, including boulevard, and sidewalk benches of each street dedicated in the plat. 11 - 39 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions Subd. 2 Street Surfacing. A. All streets shall be improved with pavements constructed to specification of the city engineer to over-all width in accordance with the following minimum dimensions: TYlle of Street Major arterial Minor arterial Collector Pavement Width (in between face of curbs) ,'os agreed ullon with the eity engiueer 11 feet 38 feet CommerciaIliudustrial Resideutial Type of Str~t Ma' or Arterfal Minor Arterial Commercial/ Industrial Communi Stre~t Nei hb rhood Street Residential Street Cul-de-sac B. 3li feet 32 feet Pa"enitlnt IWidP. (iiJ" be6ve~~ f~~e of1cufbs) Dete~mi.dedbn a'case~b ~cas~ ba~is Deterlmncd on a 'case:.b -'case"basls 361Feet MinImum: Pavements in cul-de-sac turnarounds shall have a minimum outside diameter of one hundred (100) feet. 11 - 40 Public Hearing Draft . . City of Arden Hills Chapter 11 Subdivisions . Subd. 3 Sod. Provide turf and four inches of top soil between pavement edge and lot line. Subd.4 Tree Phmtiag. Street trees sllallbe planted no more than eighty [we (85) feet apart with a minimum of one peF lot. They should preferably be plaeed six (ti) to twcaty (20) f-ect inside thc propcrty fine rather than in the boulevard. The miaimum size and type ta be planted shall be as 8flpro'ledby the City Council. Tree plantings . .. . ': l:::~, . 'S.ll:,':" shall be ID eonwrmance With Seetlon 710 ofthls eo de. Strei)~ltrees and hghtmg" ,!1;e1o;l trees and Iighql\g:ail~:~~quirel;hl$IIJini'iws: A. Each lot shall\i~lprovided,wi~~lIl\1mtUilft~lill i'if three (3) trees tQII~~I'i~I~~d:in the front yard. They mgst be placed inside the propertyiJilteand not in the boulevard linlless apprd\!id:bY the city engineer. TII'e:tiY~I~~jj~tree shall be subjeetto city appill\~~I(The city wiUprovi~~II~IIIIi~t::~fspecies).~Rm~~~~I~s trees mus~: ~e1:at least ~i~l:t6~: feet high and deeidn~li~lt~~es mus(lbl.lllijtllte~st two and odiJ..half (2H2Ij inches in diame~~~I~t:the time of in~WI~ti~n. Th~ relijuirement!may be w~1AA~1l by the city whetelt~~lapplicant can d~llDstrate that a suitablell~~~e havingl~minimum diametetl'ofltwo and one,:~~jIf1l~2112) inches for deciduous and silii~fl\o~IIIU~Wltfor cOni,fero'U~land four(~)i'f~t above tIlellgtound 1s1111!leated ib adl apP1;opriate loeati~n on the I~~II I No c1earcutting lifllwoodladllllareas shall bc pe~illitted exeeptll~slllapprovedlllna subdiv~ijjn, plariJlled unit de"fetopment or sif!.\II~lan applicatil~n. 11 - 41 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions B. A stn;etli ht Ian musdi~111~\l..'[I!i~'~t"iil.'jjl.."iikll<:!~<Ia~t\ihl.~:t~ili.il~~jiti1l:liiil~~ '" - - - - _ _ g - p _ .'. "__"'__''''''''''_H_>__)~~M~'nJiil~Lj~,,,,ld!:~~!'t1*1A~U,l;.,,IU~_~__~,_J'lLJ!~L___,_____ _ ___ _ _______ preserve the e~aracter of the neighborhood. Streetlightsarereg~j~!\d. Subd. 5 Street Markers. All necessary street markers and traffic signs shall be installed. 1140.04 Additional City Improvements. Subd. I General. It shall be the declared policy of the City to proceed as soon as practicable after final approval of a subdivision plat with installations within the subdivision of such improvements as may be determined to be necessary by the City Council, such as central wells, water mains, street grading, street surfacing, sanitary and storm sewers, water pumping and storage facilities and hydrants. The city engineer shall be directed to prepare plans and specifications for the same upon acceptance of the final plat and shall snbmit his or her recommendations for the improvements, together with estimated costs, to the City Council. The Council may authorize preparation of plans and specifications by an engineer employed by the subdivider at his expense and under the direction and subject to the approval of the city engineer. Upon acceptance of the final plat the Council may commence assessment proceedings for the furnishing and construction of the improvements within the subdivision, and may order the improvements as it deems expedient and necessary. 11 - 42 Public Hearing Draft . . . City of Arden Hills Chapter II Subdivisions Subd. 2 Alternative. In the alternative, the City Council may authorize the execution of a contract between the City and the subdivider requiring the subdivider to furnish and to construct the improvements at the sole cost ofthe subdivider, in accordance with plans and specifications and usual contract conditions approved by the Council, which shall include provision for supervision of details of constrnction by the city engineer, and grant to the engineer authority to correlate the work to be done under the contract with other improvements in the subdivision which may be constructed by the City under contract with others. The subdivider as contractor shall furnish a surety bond with penalty equal to 1.25 times the cost of the improvements to be made under the contract as estimated by the city engineer, which bond will be in form required by statute for public contractors bonds and will identify the improvements and the time schedule for their completion. II40.05 Utilities. All utilities shall be installed underground as provided in this code. All underground work shall be completed prior to street surfacing. 1140.06 Sidewalks. Sidewalks may be required along both sides of all streets; pedestrian ways shall be paved and fenced as approved by the City Council. 1140.07 Curb and Gutter. Concrete curb and gutter shall be required. 11 - 43 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions Section 1150 - Variances and Exemptions 1150.01 Granting Variances. Subd. 1. The City Couneil may grant a ','arianee from these regulations following a finding that all of the following eonditions exist: . .LJI.. There are speeial eireHmstanees or eonditions affeeting the property sHeh that the striet applieation of the provisions of this ehapter would depri'/e the applieant of the reasonable Hse of his or her Iud; R. The varianee is neeessary for the preservation and enjoyment of a substantial property right of the llJlplieant; and C. The granting of the yarianee will not be detrimental to the publie welfare or injurious to other property in the territory in ",hieh the proper!)' is situated. The City Councihn~y gran~iavarian~~ from the regulations contltii)i~d in th~li~'iiapter as' part, of the plat ap~roval process (ol)l~~\~ga findiQ:g .that all o~ii~he foIlo~i'Pg conditions exist: A. THe hardsh'ip is not a men;lfiJlconvenil("c~j 11 - 44 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions B. The cOlldi~ion or eOll,ditlons upon which the request is blls,~!Il:lil;l!l:i\W.llW~:~bd not gen~ialIy applica~\~ilto other property; C. 'Fhe grantil1~:~~~ varial1~~:~i11 not be substlJntiallN:det'fIM~Ill~~(to t~eilmlllic ~elfarei,jlnd is in ae~~Jid with theip!/.\Jlds~:::~j1d intent of tqisli~G:~pt~r, the zoning'~~dinance:i~~d eomprehe.nsiveiplan. Subd. 2. In making these findings, the Council shall consider the nature of the proposed use of land and the existing use ofIand in the vicinity, the number of persons to reside or work in the proposed snbdivision and the probable effect of the proposed subdivision upon traffic conditions in the vicinity. In granting a variance as provided in this section, the Council shall prescribe only such conditions that it deems desirable or necessary to the public interest. 1150.02 Applications. Application for any variance shall be in writing by the subdivider at the time when the preliminary plat is filed for the consideration ofthe City Council, stating fully and clearly all facts relied upon by the petitioner, and shall be supplemented with maps, plans or other additional data which may aid the Council in the analysis of the proposed project. The plans for the development shall include the covenants, restrictions or other legal provisions necessary to guarantee the full achievement of the plan. 11 - 45 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions 1150.03 Minor Subdivisions of Unplatted Property. Subd. 1 General. In the case of a proposed subdivision of an unplatted tract ofIand, which subdivision is small in size and of minor importance and which tract is located in an area where conditions are well-defined, the City Council, upon review and after report of the planning commission, may exempt the subdivider from compliance with some of the provisions ofthis chapter. The provisions from which the subdivision may be exempted shall be specified by the planning commission at its first meeting at which tbe subdivider's application under this paragraph is presented. Subd. 2 Special. Such subdivision may even be exempted from the platting requirements of this chapter and may be allowed to be accomplished by means of a surveyor registered land survey provided that the following requirements have been met: A. The resultant parcels abut on and have access to an existing public street, road, thoroughfare or highway; B. The subdivision will not involve the opening, widening or extension of any public or private street, road, thoroughfare or highway and will not involve the dedication, reservation or construction of any type of public utility; 11 - 46 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions C. The subdivision will not obstruct future streets which have been planned by the City; D. The subdivision will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located; E. The registered land survey conforms in all respects to the provisions of M.S. ~ 508.47 (4), as amended, the terms of which are incorporated herein by reference, or the survey contains at least the following items: 1. Graphic scale; 2. North-point; 3. Date of preparation; 4. N ames and addresses ofthe owner, and registered land surveyor who prepared the survey; 5. Legal descriptions of the tract as a whole and the resultant parcels; 11 - 47 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions 6. Location, width and names of all existing or previously platted streets, roads, thoroughfares or highways adjacent to the subdivision tract; 7. Location of all monument, stakes, benchmarks or triangulation stations in or adjacent to the subdivision tract; 8. Location and size of existing sewers, water mains, culverts or other underground facilities within the subdivision tract and to a distance of one hundred (100) feet beyond the outer limits ofthe tract; 9. Boundary lines of adjoining unsubdivided or subdivided tracts within one hundred (100) feet ofthe subdivision tract, identifying the same by name and ownership; 10. Existing zoning classification of the district within which the subdivision tract is located; II. Total approximate acreage of the subdivision tract and acreage or square footage of the resultant parcels; 11 - 48 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions 12. Topographic data, including contours at vertical iutervals in not more than two (2) feet and depiction of significant features on or within the subdivision tract such as watercourses, marshes, wooded areas, rock outcrops and powers transmission poles and lines; 13. Certification by the registered land surveyor who prepared the survey. F. Monuments or stakes shall be placed and installed at all corners and angle points ofthe resultant parcels; G. The resultant parcels will not have setbacks and dimeusions less than those required in the zoning ordinance, as amended; H. Drainage and utility easemeuts aloug lot lines and any other easements required by this chapter. 1. A grading plan with drainage calculations shall be submitted if required by the city engineer. 11 - 49 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions J. The subdivider has complied with the requirements of this chapter which the planning commission or City Council have made the subdivision by registered land surveyor survey specifically subject to. Subd.3. Such filing fee as has been established in a resolution adopted by the Council shall be paid the zoning administrator with every application for an exemption under this paragraph. 1150.04 Division or Consolidation of Platted Lots of Record. In the case of an application to divide one or more lots platted into lots and blocks and designated in a subdivision plat on file and ofreeord in the office ofthe recorder or registrar oftitles for the county, into one or more separately described parcels, or an application for the consolidation of two or more such platted lots or parts thereof into one or more tracts, the City Council, upon review and after report of the planning commission, may approve the subdivision or consolidation, upon compliance with the following conditions: Subd.l Survey. The owner(s) ofthe platted lot(s) to be so divided or consolidated shall file with the zoning administrator a surveyor registered land survey ofthe lot(s) to be divided or consolidated. The surveyor registered land survey shall be prepared and certified by a Licensed Surveyor. 11 - 50 Public Hearing Draft . . . City of Arden Hills Chapter 11 Subdivisions Snbd. 2 Relation to Zoning Ordinance. The parcels or tracts resulting from the division or consolidation, as depicted in the surveyor registered land survey, shall not have an area, dimensions or setbacks which are less than the minimum requirements specified for the zoning district in which the parcels or tracts are located in the zoning ordinance. Subd.3 Public Welfare. It is determined that the proposed division or consolidation will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. Subd. 4 Conformity. The proposed division or consolidation shall conform to such other requirements of this chapter, which the planning commission has specifically made such division or consolidation subject to at its first meeting at which the application for the division or consolidation is submitted. The City Council may add to or subtract from the requirements specified by the planning commission additional requirements ofthis chapter which it deems necessary for the protection of the health, safety, general welfare and convenience ofthe City and to secure the objectives of this chapter. Prior to the City Council's granting the owner(s) an exemption pursuant to this paragraph, the owner(s) shall comply with all the requirements of this chapter which the planning commission or City Council have specifically made the division or consolidation subject. 11 - 51 Public Hearing Draft . . City of Arden Hills Chapter 11 Subdivisions . Subd.5. Such filing fee as has been established in a resolution adopted by the Council shall be paid the zoning administrator with every application for an exemption under this paragraph. 11 - 52 Public Hearing Draft . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 340 AN ORDINANCE SUMMARY MODIFYING CHAPTER 11 OF THE CITY CODE: SUBDIVISION REGULATIONS On the 1ih day of August, 2002, the Arden Hills City Council adopted Ordinance #340, and by affirmative votes pursuant to Minn. Stat. 9412.191, Subd. 4, directed that a summary ofthe Ordinance be published. The adoption of Arden Hills Ordinance #340 will become effective the day following publication of the Ordinance Summary. A copy of the Ordinance is available for inspection by any person during regular business hours at the office of the City Administrator, 1425 Highway 96, Arden Hills, Minnesota 55112. ATTEST: DENNIS PROBST, MAYOR JOSEPH P. LYNCH, CITY ADMINISTRATOR Publication Date: Published on the of ,2002. 8.A . CITY OF ARDEN HILLS MEMORANDUM DATE: SUBJECT: August 5, 2002 Joe Lynch; City Administrator 0 .J Th,m$ J. M",,; 00"'"'" & M,'.,..,." n;,,,'m ~ \/ 2002 Installation of New Park Sign age ~ TO: FROM: Baekl!:round The Parks, Trails and Open Space Plan was approved by Resolution 02-26 at the May 28, 2002 Council meeting. The Parks, Trails and Open Space Plan recommended a series of improvements to be implemented. One of these improvements was for the installation new sign age within our thirteen Parks. . Budl!:et Funding for this 2002 project would be generated by The Park Fund. Tbe Park Fund is a Special Revenue Fund. The Park Fund balance as of December 31, 2001 was $560,322.00. At the July 23,2002 Parks, Trails and Recreation Committee (PTRC) meeting, the Committee reviewed the submitted bids. The PTRC selected the low bidder, Vaeker Inc. Vaeker Inc. has provided park signage for the following Cities; Roseville, Minnetonka, Hastings, Prior Lake, Inver Grove Heights, Chaska, and Lino Lakes. The price per sign, including installation, is $2,125.00. A total of20 signs are needed for our Parks. The total cost for 20 park signs would be $42,500. Sil!:n Specifications · Sign Panels will be; 83" x 36" x 1 5/8 in size. · Wood will be western red cedar. · Sign posts will be 6 x 6 select grade cedar posts. · Post will be installed at a minimum depth of 42". · Each sign will have an aluminum sign (4.25" x 8") recessed into the sides of the posts. These signs will have contact information; email and phone numbers to call if you any question, comments or suggestions for that particular park. · A color sample is attached for your review. Parks. Trails and Recreation Committee (PTRC) Recommendation At the July 23,2002 PTRC meeting the Committee unanimously recommended presenting the bid from Vaeker Inc. to the Council for approval. . Staff Recommendation Staff recommends that the City Council authorize the purchase and installation of 20 Park signs in 2002 from Vacker Inc. at a cost not to exceed $42,500. In addition Staff recommends that this cost be taken out of The Park Fund. . . ~ ...:l ~f . lD e ~ .- crJu e lD 0<1> D ~ lD ro U U lD >,~ OlD Q.ro Me EE :s: i\l ui 0- ~ ~E~ So ::J Q. eD.~ '0 '> E Q)~ Q) ucrJU (f) '- 'Vi Q; e crJ Q. e on .;n <n (Y) x rr, CO . . . CITY OF ARDEN HILLS S.B MEMORANDUM DATE: August 8, 2002 TO: Joe Lynch; City Administrator Thomas J. Moore; Operations & Maintenance Direeto~ 1- k 2002 Master Planning & Concept Design for Park Facilities FROM: SUBJECT: Baekl!round The Parks, Trails and Open Space Plan was approved by Resolution 02-26 at the May 28, 2002 Council meeting. The Parks Trails and Open Space Plan recommended a series of improvements to be implemented. One of these improvements was for the design and construction of park facilities within our thirteen Parks. Furthermore Council has expressed a desire that there be a building pattern/theme throughout the Park System. Budl!et Funding for this 2002 project would be generated by The Park Fund. The Park Fund is a Special Revenue Fund. The Park Fund balance as of December 31,2001 was $560,322.00. At the July 23,2002 Parks, Trails and Recreation Committee (PTRC) meeting, the Committee reviewed the submitted bids. The PTRC selected Hagen, Christensen and McIlwain (HCM) Architects at a fee of $30,000. HCM provided the master planning and concept design for Ramsey County Tony Schmidt Park. Scope of Services HCM will provide prairie style building designs and sitelbuilding analysis for the following large City of Arden Hills' Parks; Cummings, Perry, Floral and Hazelnut. Each individual building's design will be specific to each park and building site based on the building's function. In addition HCM will develop concept building prototype designs for the smaller neighborhood parks. Those designs will include the following options; small picnic shelter without toilets, medium picnic shelter with toilets, and a combination picnic shelter & warming house with toilets. Parks, Trails and Recreation Committee (PTRC) Recommendation At the July 23, 2002 PTRC meeting the Committee unanimously recommended presenting the bid from Hagen, Christensen and McIlwain Architects to the Council for approval. Staff Recommendation Staffreeommends that the City Council authorize tbe selection of Hagen, Christensen and McIlwain Architects to develop a master plan and concept design for the park facilities in the City of Arden Hills at a cost not to exceed $30,000. In addition Staff recommends that this cost be taken out of The Park Fnnd. URS . August 7, 2002 AGENDA ITEM 8.C Mr. Joe Lynch City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: 2002 Sanitary Sewer and Waterrnain Rehabilitation Project Dear Mr. Lynch: Bids were received and opened for the above-referenced project on August 6, 2002. Bids were received from five (5) contractors. The tabulated bid outcome is as follows: . 1 2. 3. 4. 5. Contractor Visu-Sewer Clean and Seal, Inc. Viet and Company, Inc. Lametti and Sons, Inc. Park Construction Company F.P. Jedlieki, Inc. Bid Amount $246,435.50 $267,780.29 $349,990.00 $352,477.90 $396,835.00 Engineer's Estimate $256,500.00 All bids had proper bid guarantees in the amount of ten percent (10%) of the total bid as required by the Project Manual. A bid tabulation was performed to verify the total bid amounts and the bid from Lametti and Sons, Inc. was corrected to $349,990.00 from the $349,790.00 shown on the bid proposal form. This correction does not affect the bid outcome. A copy of the bid tabulation is attached for your information. Visu-Sewer Clean and Seal, Inc. submitted the low bid with a total base bid amount of $246,435.50. The low bid is approximately $10,000 (3.9%) less than the Engineer's Estimate and reflects a competitive bid in the cUlTent marketplace. . Threshe, Square 700 Third Streel South Minneapoiis, MN 55415-1199 612.370.0700 Tel 612.370.1378 Fax URS . Mr. Joe Lynch August 7,2002 Page 2 Recommendation The Engineer has direct experience working with the low bidder, Visu-Sewer Clean and Seal, Inc. including the Testing and Sealing portion of the 2000 Sanitary Sewer Rehabilitation Project in the City of Arden Hills. The Engineer is confident that Visu-Sewer is capable of successfully completing the work included with this project. The City Engineer, therefore, recommends the award of the 2002 Sanitary Sewer and Waterrnain Rehabilitation to Visu-Sewer Clean and Seal, Inc. for the total amount of $246,435.50. The project schedule outlined below is based upon award by the City Council on August 12, 2002. Award Contract Begin Construction Complete Construction August 12,2002 August 26, 2002 November 15, 2002 . Please call me at (612) 373-6479 if you have any questions or need additional information. Sincerely, URS, INC. j Gregory . 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N ~ N M v ..,., <0 N M v <n <.D r- CO 0> ;? <:(<:( '<l: '<l: 0<;(";: <:( <:( <:( <:(<:( <C<C <:( <C <:( wco CO coco CO coco 0 uu 0 uuuuuo . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 02-39 A RESOLUTION AWARDING THE BID FOR 2002 SANITARY SEWER AND WATER MAIN REHABILITATION WHEREAS, pursuant to an advertisement for bids for the 2002 Sanitary Sewer and Water Main Rehabilitation, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Visu-Sewer Clean and Seal, Inc. Veit and Company, Inc. Lametti and Sons, Inc. Park Construction F. F. Jedlicki, Inc. $246,435.50 267,780.29 349,990.00 352,477.90 396,835.00 AND WHEREAS, it appears that Visu-Sewer Clean and Seal, Inc. IS the lowest responsible bidder, NOW, THEREFORE, BE IT RESOLVED by the City Council of Arden Hills, Milillesota: 1. The bid for the 2002 Sanitary Sewer and Water Main Rehabilitation be awarded to Visu-Sewer Clean and Seal, Inc., according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 2. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF AUGUST, 2002. DENNIS PROBST, MAYOR ATTEST: JOE LYNCH, CITY ADMINISTRATOR URS . August 7,2002 AGENDA ITEM S.D Mr. Joe Lynch City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: 2002 Storm Drainage Improvements Perry Park and Cummings Park Dear Mr. Lynch: Bids were received and opened for the above-referenced project on August 6,2002. Bids were received from four (4) contractors. The tabulated bid outcome is as follows: . 1 2. 3. 4. Contractor Dryden Excavating, Inc. Blacktop Repair Service, Inc. Jay Bros., Inc. Lametti and Sons, Inc. Bid Amount $66,500.00 $67,845.00 $70,431.50 $166,150.00 Engineer's Estimate $68,000.00 All bids had proper bid guarantees in the amount of ten percent (10%) of the total bid as required by the Project Manual. A bid tabulation was performed to verify the total bid amounts and the bid from Black top Repair Service Inc. was corrected to $67,845.00 from the $67,345.00 shown on the bid proposal form. This correction does not affect the bid outcome. A copy of the bid tabulation is attached for your information. Dryden Excavating, Inc. submitted the low bid with a total base bid amount of $66,500.00. The low bid is approximately $1,500.00 (2.2%) less than the Engineer's Estimate and reflects a competitive bid in the current marketplace. . Thrasher Square 700 Third Street South Minneapolis, M\I 55415-1199 612.370.071J0 Tel 61~:.370.1378 Fax URS . Mr. Joe Lynch August 7,2002 Page 2 Recommendation The Engineer has direct experience working with the low bidder, Dryden Excavating, Inc. including the Arden Manor Park grading project. The Engineer is confident that Dryden Excavating is capable of successfully completing the work included with this project. The City Engineer, therefore, recommends the award of the 2002 Storm Drainage Improvements to Dryden Excavating, Inc. for the total amount of $66,500.00. The project schedule outlined below is based upon award by the City Council on August 12,2002. Award Contract Begin Construction Complete Construction August 12, 2002 August 26, 2002 October 11, 2002 . Please call me at (612) 373-6479 if you have any questions or need additional information. Sincerely, ~!~ Arden~~~ity Engineer attachment cc: Tom Moore/Arden Hills Nick Landwer/URS Mark Lynch/URS Frank Ticknor/URS File 37951-021-0101 Bidrec . . '" '0 . ~ <l> OJ '" D- en .... c Ql E Ql > 0 .... 0.. E Ql O'l en ell c ell ,.... i::' I .... 0 0 ,.... 0 c 0 O'l Q) E , Ql "E ,.... .... .... C\I ~ 0 <( .... 0 (f) , - ,.... c 0 C\I L() ~ >, 0 0) 0 :t= 0 f'- .... 0 C\I C') c::l C 0 ....... .... Ql CO O'l ~ ell 0 C . ..0 c Z ell 0 ~ CO :;::; en I- .... 0.. -.... 0 .... Ql .;:: Ql Z () () Q) "'0 c en c .a .0' ~ Q) ~ 0 .... CO 0 0 0 ...., 0... - .1 ~ ~ < ~ ~ '" z " " " o ro 88 g ~ ~ g g 55 "'.CO 1O.C\!. ~iA~~ C') o C\J OJ Ol '" 0.. ~ ggg8 ~ ~~~~ ~ ~~ii w ~ .. jl 8 8 0 0 ~ 0 ~ g >Ii ~ S n ~ ~ ~ ro ~ ~ & g i3 ~ >. " " ..... ui CO " '-' z " E -- "' '" w " z ~ " <= ~ E < if en " " z '-' w " 0 .... :J ~ "' ~ w ~ on ~ CI) I z ~ 0 i= w ~ '" 0 m w > 5 ~ '" "'0 0 "' 5 '-' '" m CO - N ~ < . "' . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 02-40 A RESOLUTION AWARDING THE BID FOR 2002 STORM DRAINAGE IMPROVEMENTS FOR CHARLES PERRY PARK AND CUMMINGS PARK WHEREAS, pursuant to an advertisement for bids for the 2002 Storm Drainage Improvements for Charles Perry Park and Cummings Park, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Dryden Excavating Blacktop Repair Services, Inc. Jay Bros., Inc. Lametti and Sons, Inc. $ 66,500.00 67,845.00 70,431.50 166,150.00 AND WHEREAS, it appears that Dryden Excavating is the lowest responsible bidder, NOW, THEREFORE, BE IT RESOLVED by the City Council of Arden Hills, Minnesota: 1. The bid for the 2002 Storm Drainage Improvements for Charles Perry Park and Cummings Park be awarded to Dryden Excavating according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF AUGUST, 2002. DENNIS PROBST, MAYOR ATTEST: . JOE LYNCH, CITY ADMINISTRATOR . . . ~ ~ EN HILLS MEMORANDUM DATE: AGENDA ITEM: 9.A August 7, 2002 TO: Joe Lynch - City Administrator FROM: Cynthia Young -Deputy Clerk SUBJECT: Labor Relations Associates Market Study Report ENCLOSURES: Market Study Summary Components of Job Evaluation Job Evaluation Points Organizational Chart Job Descriptions Backl!round: At its July 30,2001 meeting, the City Council directed staff to proceed with the execution of a contract between the City and Labor Relations Associates, Inc. (LRA). The purpose of the agreement is to review and revise job descriptions, job evaluation system and compensation systems for the City consistent with State and Federal law, general principles of equitable compensation, and the City's financial resources. At this writing, LRA has completed its analysis and provided the revised job descriptions, job evaluation points with components of the job evaluation, and a compensation study/pay equity analysis as found in the market study summary. LRA has not completed the final component of the contract, which is the compensation implementation plan. However, staff met with the principal LRA consultant on August 5, 2002 and a result of that discussion yielded a firm commitment from LRA to provide such plan for Council review at its August 26, 2002 meeting. Results: Prior to the LRA analysis, Arden Hills most recent job classification and evaluation was performed in 1994. Since that time, new job classes have been created and existing job definitions have changed. For these reasons, and because the statute states that systems must be updated, LRA selected the Hay Management Consultants System, which is widely accepted and . . . Page 2 August 7, 2002 Memo to City Administrator - LRA is utilized by the State of Minnesota, many Minnesota political subdivisions, private industry, and is used throughout the country in both private industry and government jurisdictions. Staff has attached the revised job definitions along with the resulting Hay Management "points" hierarchy which reflects measurement based upon skill, effort, responsibility, and working conditions. Staff also includes a summary of such point reclassification, market analysis, and the proposed monthly maximum pay rates. Recommendations: Staff recommends Council accept the position definitions and accept the Hay Management Point designations. Staff believes this realizes the goals set forth by the recently approved "organization restructure", which will soon be complete with the hiring of a City Planner. Those goals are further identified by the creation of degreed and advanced degreed personnel; a more mature and experienced staff whose personal goals include a longer term commitment to the residents of Arden Hills; organizing a staff which have above average human relation skills; and, a self-starting staff which will address a variety of unique and complex issues facing the City of Arden Hills. . . . COMPONENTS OF JOB EV ALVA nON rn measuring the "size" of jobs, job evaluation assumes fully acceptable performance by jobholders. Job content information, as documented injob descriptions is evaluated in terms of four factors. These factors are: Know-How: The sum total of every kind of skill, however ucquired, necessary for acceptable job performance. This includes: . The depth and breadth of work procedures and vocational/technical/professional knowledge and skills required of the job. . The managerial breadth of skills that are required for integrating and harmonizing different organizational units or functions. . The human relations skills required to directly interact on a person-to-person basis with others in order to produce the desired results. Problem Sol vine: The original "self-starting" thinking required by the job for analyzing, evaluating, creating, rea~oning, arriving at and making conclusions. This includes: . The organizational and procedural parameters that guide or circumscribe the focus of thinking and freedom to think on the Job. . The variety, uniqueness, and complexity of problems faced by the job. Accountabilitv: The responsibility for action and for the consequences thereof; the measured effect of the job on end results. This includes: . The autonomy or discretion that a job has in taking action and the personal or procedural controls that a job follows. . The magnitude or impact that the job has on the organization; what the job works with (or on) and its overall cost/benefits to the organization. . The role the job has on impacting end results; whether the job has primary or shared responsibility for committing the organization to action or a contributory or ancillary role in supporting such action. Working Conditions: The conditions under which work must be done. This includes: . Physical Effort: Work requiring physLcal exertion. . Environment: Exposure to objectionable or noxious conditions. . Hazards: Exposure to factors involving risks of accident, personal injury, or personal health. The folllnving are not considered in .;:valuation jobs: . The quality of your job performance Your length of service Your r'ormai education (Jr degree (unless ajob requirement) I-L_""l\v rhe jl)b \V<1S ~valu,lted ll1 the past The curr<.::nt rate uf pay [lJr [he job t',/1arketabilit;,. \vjrj, other employers . . . . . . Arden Hills Job Evaluation Points Job Classification Points Administrator 952 Director of Community Services 677 , Director of Operations and Maintenance 663 Personnel Director/Deputy Clerk 608 Accountant 460 Building Official 362 Planner 342 Superintendent of Operations and Maintenance 320 Recreation Program Supervisor 308 Finance and Personnel Assistant 245 Operations and Maintenance Worker 197 Office Support Specialist 177 Customer Service Representative I 169 . . . . .s~ ~ u Z't:i S- o:~ ~ Eo ~~ '" . ~ c .2lJl 1!g~ ~~g O$~ Q'!:E .....('(1.:0 -B~+" l!!06 o 0> C , ~-t:::e a.:Q! (I;l dJ.:u.- o .5 !i. u ~ c o ~ ~ $ ~gc o~g ......:.<L>..w o'E:ll.. ~~!; '2:0<:1"") R , <f) E f!! c: 8'~@ 0:::$:(5 c;,:2:,v 2~'li3 m::l.J:: ~U}~ & .~r'\i; ~ c > ~ ~'19;p, " c ;; $$<f) ~ ~ E ':n g-Q.~ 80:: " 8.(;j~ g-~(9 <f).Q $ ~ liB a(/):!!l " c R - ~ c:J2.E ::J.;(ij::$ ~i:'~~ ~:Ul~ " Ol_ ~ ~.~u '55~ m > . o ~ _'~ ti o. o~~ j'g ~ ~ o E~ ~:a g uf u "=>ti z.~~ uH .;(1- ~ - ~I;t;;::~ ~2~ "'ECI)l!: 'iij u. :>; c . c ~ " ~ L. 2fE S.ii::O C:O:'~ ~ ~g ;3 W ~ on ,s rh 5 ~ @~C8 <(3,>- .Q .~: ffi U} <f) I I ~: ~ E> c . <tI:j::..g, C:$ Q) ~:(/);U: ~ '8 <f) ~= .~ ~ >- <f)J'lm " c >> ..~ E . c ~.*-~ ':z Q) 00:: I >" IS ;~ c:......1:: g:::$~ c:U):E ~ '* :>; I ~: ~ ~::= g Q.l$"", i::;U)O<::: ." 8 :E n;: T I f~ g ~ ttl:::t;.(tI t:'{'IJU,) ~;n2 ,- Q) :!1 Q. I g :E ::g::t:::E 2B5~ .S; O,l (tI .;:.:.. :>; ::; 0 . . City of Arden Hills Job Description POSITION: REPORTS TO: City Administrator City Council SUMMARY Responsible for planning, organizing, directing and coordinating all municipal activities. Serves as the chief administrative officer of the City and is responsible for the proper administration of all affairs of the City. ESSENTIAL FUNCTIONS OF THE POSITION Plans, organizes, and administers city programs and services to ensure a coordinated and efficient effort to meet goals and objectives established by the City Council and various Boards and Commissions. Directs the annual planning and budgeting process and oversees operations within established fiscal parameters; keeps Council informed of the financial condition of the City and recommends action as necessary. Oversees city operations and project implementation to ensure efficient and effective utilization of resources and timely completion of projects. Develops and issues administrative rules, policies, and procedures necessary to ensure proper functioning of all Departments. Acts as personnel officer for the city. Oversees preparation of city council agenda and the implementation of council decisions or requests for further study or information. Attends and participates in all City Council meetings, and other official meetings as needed. Coordinates development and implements long and short-term plans, personnel programs, etc. Administers, oversees and monitors local elections in accordance with Federal, State and County requirements. . Develops long- range and short-range goals and oversees their implementation. . . . Monitors operations to ensure compliance with applicable laws, regulations, rules, policies and ordinances. Evaluates potential projects, programs and services to determine feasibility and community impact and makes recommendations to the Council. Responds to concerns, issues, complaints and questions from employees and the public; mediates disputes and resolves issues as appropriate. Represents the City with other governmental agencies, officials and the school district. Maintains all municipal records and documents as required by law. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Responsible for the overall direction, coordination, and evaluation of the City. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include interviewing; training employees; planning, assigning, and directing work; evaluating performance; rewarding and disciplining employees; transferring employees; addressing complaints and resolving problems; and, the ability to effectively recommend hiring, promotion, suspension, demotion, and discharge of employees. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B. A) in public administration, business, finance or related field; and a minimum of three (3) years related experience and/or training. A Master's degree (M. A) in a related field is desired. . . . LANGUAGE SKILLS Ability to read, write, analyze, and interpret contracts, ordinances, technical journals, financial reports, development agreements, legislation, statutes, and legal documents. Ability to prepare contracts, ordinances, resolutions, policies, reports and correspondence. Ability to present reports and make recommendations to Council and other Boards and Commissions. Ability to give presentations and speeches. Ability to communicate effectively both orally and in writing with elected and appointed officials, staff, other public officials, and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios and percentages. Ability to oversee budget preparation and administer the budget. Ability to compute, interpret, and analyze statistical data. Ability to compute moderately complex mathematical equations. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Considerable knowledge of laws, rules and regulations applicable to City government. Considerable knowledge of budgeting, accounting and governmental financing. Considerable knowledge of government processes, services, economic development and planning. Considerable knowledge of management principles and practices as they apply to public sector management including personnel management and organizational development. Considerable ability to plan and analyze City operations; develop alternatives and determine the costs, advantages and disadvantages of various alternatives. Considerable ability to research and prepare accurate and thorough reports. Strong communications skills. Considerable ability to utilize computers and software applications. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to talk or hear. The employee is occasionally required to stand; sit; walk; and reach with hands and arms. . . . The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Director of Community Services Community Services City Administrator SUMMARY Provides assistance to the City Administrator in the administration of City services and operations and other Department Directors to assure compliance with the City's policies, goals, and programs. Manages and directs all the activities of the Department of Community Services, Planning, Building Inspections, Code Enforcement, Community and Economic Development and Finance. ESSENTIAL FUNCTIONS OF THE POSITION Assists the City Administrator in managing overall operations. . Oversees and coordinates economic development activities including establishing an annual budget, marketing properties and providing technical and administrative assistance to promote development and redevelopment. Performs a variety of special assignments and projects for the City Administrator and City Council. Conducts research and prepares reports and recommendations on issues and projects as assigned. Gathers, interprets and prepares data for studies, reports and recommendations. Oversees all aspects of Economic Development and redevelopment projects. Supervises, plans and organizes activities of the Planning, Inspections, Code Enforcement and Finance Departments. Supervises and assists the City Planner in developing and implementing land use plans, regulations and policies. . Supervises and assists the Building Official and Code Enforcement Officer to ensure positive and effective enforcement of City plans, policies and ordinances. . Supervises and manages animal control. Coordinates implementation of technology including MIS and GIS. . . Monitors developer compliance with Council directives and development contracts. Provides technical assistance to City departments on projects and activities as directed by the City Administrator. Oversees preparation of administration budgets and participates in preparation of the annual City budget. Attends all City Council meetings and Commission meetings as required. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Directly supervises employees in the Community Services Department, including the positions of Building Official, Building Inspector, Planner, and Accountant. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work; evaluating performance; and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend recruiting and hiring; rewarding and disciplining employees, promoting, demoting, suspending and discharging of employees. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in Management, Business, Planning, Public Administration or related field. Master's Degree preferred. Minimum of 2 - 5 years progressively responsible experience in local government. Minimum of 2 years supervisory experience; or an equivalent combination of education or experience. LANGUAGE SKILLS . . . Ability to read and interpret documents such as operating and maintenance instructions, policies, regulations, ordinances, codes, contracts, and procedure manuals. Ability to prepare reports and correspondence. Excellent word, grammar, punctuation and vocabulary. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected officials, other government agencies, and the general public. Ability to establish and maintain effective working relationships with other employees and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. Ability to prepare a department budget. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Considerable skill in using computer programs including Word, Excel, and Access. Ability to operate various types of office equipment. Knowledge of clerical and office procedures. Knowledge of local government functions and practices. Ability to maintain confidentiality. Ability to organize work and develop goals, policies, plans and procedures related to office management. Ability to organize and prioritize work. CERTIFICATES, LICENSES AND REGISTRATIONS Minnesota Class D Driver's License PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk; reach with hands and arms; and stoop, kneel, crouch or crawl. . - . The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the abiiity to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . . . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Operations and Maintenance Director Operations and Maintenance City Administrator SUMMARY Plans, directs, supervises, and coordinates all activities of the Maintenance and Operations Department including the divisions of Streets, Water, Sewer, Parks and Recreational Program and Activities. Monitors operations of the Maintenance and Operations Department to ensure compliance with applicable laws, rules, regulations, policies, and ordinances. ESSENTIAL FUNCTIONS OF THE POSITION Develops long range pianning and development of the Operations and Maintenance Department. Provides assistance, including conducting or oversight of feasibility and cost studies to the City Administrator and City Council, which will assist in the planning of the City's public works and improvement programs. Prepares and administers the annual departmentai budget and monitors expenditures of funds in budget. Represents the City with state and county officials. Directs operations of the water and sewer divisions to ensure compliance with all applicable State and Federal health regulations, as well as meeting the present and future water and sewer needs of the City and its customers. Monitors operations to ensure compliance with applicable laws, regulations, rules, policies and ordinances. Develops and oversees policies, procedures and practices to ensure safety and efficiency. Oversees the development of the department safety program inciuding coordination of monthly safety meetings. . . . Oversees and inspects field operations to determine work progress, changing priorities, problems, hazards, safety, and materials and equipment needs. Oversees and reviews the refuse hauling and recycling programs and recommends any changes. Develops and plans purchases utilizing the Capital Equipment Improvement Fund and gathers quotes and bidding information from vendors. Reviews and recommends short and long term issues relating to parks and recreational areas and facilities, including parks uses, acquisition, development of facilities; and recreation program needs. Directs the maintenance and operations program for City parks. Responds to concerns, issues, and complaints from the general public, City Administrator, elected officials and regulatory agencies. Establishes and maintains communication with public. Develops recreation programming and identification of future recreation issues. Manages Park Fund capital projects. Supervises reforestation program and administers the disease tree control program. Attends City Council, PTRC, and other meetings as directed. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Manages employees in the Operations and Maintenance Department. Responsible for the overall direction, coordination, and evaluation of these units. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include interviewing; planning, assigning, and directing work; rewarding and disciplining employees; evaluating performance, and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend recruiting, hiring, transferring, promoting, demoting, suspending and discharging of employees. . . . QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in related field. Minimum of two to five (5) years with a minimum of two years supervisory experience in municipal maintenance and operations; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, write, analyze, and interpret plans and blueprints, contracts, ordinances, technical journals, financial reports, development agreements, legislation, statutes, and legal documents. Ability to respond to common inquiries or complaints from customers, department staff, City Council, regulatory agencies, and members of the business community. Ability to effectively communicate both orally and in writing with state regulatory agencies, elected officials, City staff and members of the public. Ability to give verbal presentations and speeches. Ability to prepare reports and correspondence MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios and percentages. Ability to prepare and administer an annual budget. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of the methods, techniques, tools, materials and equipment use in streets, parks, water and sewer maintenance and construction. Knowledge of turf management. Ability to review and interpret building, water and sewer plans and specifications. Working knowledge of plumbing, electrical and carpentry basics. Working knowledge of computers and software applications. Experience in the preparation and presentation of budgets as well as monitoring of expenditures. Ability to maintain department equipment and facilities. Ability to provide direction and guidelines to employees. . . . PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stand; sit; and talk or hear. The employee is occasionally required to walk; climb or balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. . . . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Personnel Director/Deputy Clerk Administration City Administrator SUMMARY Provides assistance to the City Administrator in the administration of City services and operations and other Department Directors to assure compliance with the City's policies, goals, and programs. Manages and directs all the activities of the Administrative Support staff. ESSENTIAL FUNCTIONS OF THE POSITIONS Assists the City Administrator in managing overall operations as part of the management team. Responsible for development and recommendation of personnel policies and programs. Oversees and/or performs implementation of approval of policies and programs. Takes corrective action to resolve problems. Compiles detail and data for contract negotiations. Administers human resource functions including employee benefits, administration, employee communications, worker's compensation administration, etc. Directly supervises Administrative Support staff. Administers, plans, prepares, and conducts local, state, and national elections in accordance with statutory requirements. Administers and monitors liability claim process. Responsible for preparation, maintenance, filing, and publication of official records, documents, resolutions, ordinances, and policy and procedures manuals. Administers records retention and management in compliance with state retention and data privacy requirements. . Conducts research and prepares reports on various issues and special projects. Attends City Council and other meetings as required. Performs other duties as apparent or assigned. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Typical minimal education is a four-year degree in personnel or closely related field, plus considerable training and experience in office procedures, supervision, human resources with at least four years of professional personnel an municipal government experience. LANGUAGE SKILLS . Ability to read and interpret documents such as operating and maintenance instructions, policies, regulations, ordinances, codes, contracts, and procedure manuals. Ability to prepare reports and correspondence. Excellent word, grammar, punctuation and vocabulary. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected officials, and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions, and decimals. Ability to compute rates, ratios, and percentages. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Considerable skill in using computer programs including Word, Excel, Access, and Outlook Ability to operate various types of office equipment. Knowledge of clerical and office procedures. Knowledge of local government functions and practices. Ability to maintain confidentiality. Ability to organize work and develop goals, policies, plans, and procedures related to office management. Ability to organize and prioritize work. . . CERTIFICATES, LICENSES, AND REGISTRATIONS Notary license. Minnesota Municipal Clerk certification. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must frequently lift and or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. . WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . . . . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Accountant Community Services Director of Community Services SUMMARY Prepares, analyzes, develops and maintains all financial statements, records and reports. Coordinates and supervises all clerical functions of the finance office and prepares annual fiscal reports. ESSENTIAL FUNCTIONS OF THE POSITION Establishes and implements sound accounting policies and practices. Directs and coordinates preparation of and monitors the annual budget. Directs investments based on established City policies and makes recommendations for changes based on market or needs. Establishes controls for debt management to ensure the City meets its financial obligations. Oversees all accounting activities including cash receipts, cash disbursements, payroll, collections and billing. Manages charitable gambling activities and audits for ordinance compliance. Keeps City Administrator informed on all financial activities. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Directly supervises employees in the Finance Department. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work; rewarding; assisting in disciplining employees; evaluating performance; and addressing complaints and resolving problems. . QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in Accounting or related field. Minimum of three (3) years supervisory accounting experience; or equivalent combination of education and experience. lANGUAGE SKillS Ability to read and interpret documents such as bond documents, investment reports, financial documents, state statutes, reports, policies, and regulations, contracts, and procedure manuals. Ability to prepare reports and correspondence. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected officials, auditors, and the general public. . MATHEMATICAL SKillS . Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. Ability to prepare internal rate of return and net profit. OTHER KNOWLEDGE, SKillS, AND ABILITIES Knowledge of fund accounting. General knowledge of risk management, security, and utility accounting and operations. Knowledge of City operations, ordinances and practices relating to finance, budgeting and accounting. Knowledge of computers and software applications including financial, payroll, utility billing and fixed asset functions. Effective problem solving and communication skills. Ability to establish effective working relationships with contractors, developers, architects, engineers, owners and the general public. . . .. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; sit; and talk or hear. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Building Official Community Services Director of Community Services SUMMARY Directs, plans, administers and enforces building, housing, zoning, mechanical, plumbing and fire codes. Conducts inspections, plan reviews and issues building permits for commercial, industrial and residential projects. ESSENTIAL FUNCTIONS OF THE POSITION Responsible for the interpretation and enforcement of the Uniform Building and Housing Code, fire, mechanical and plumbing codes, zoning ordinances and policies. . Reviews, approves and issues all requests for building/remodeling permits, including plan review for compliance with applicable requirements and collection of Building Permit fees. Conducts inspections of new and remodeled buildings for compliance with applicable codes and ordinances governing construction, plumbing, mechanical, housing and zoning. Identifies code violations and makes recommendations to achieve compliance. Maintains records of all inspections, citations, etc. Assists in review of development proposals and makes recommendations as appropriate. Interprets codes and ordinances upon request. Participates in developing, recommending and administering flood plain regulations and ensures compliance with state and federal flood control regulations. Participates in handling and responding to Zoning Ordinance violations and complaints and performs inspections as necessary. Prepares monthly reports to Met Council, quarterly reports for Minnesota State Surcharge, and Annual Building Department report for the City Council. . Attends City Council meetings as necessary. . Performs other duties as apparent or assigned. . . SUPERVISORY RESPONSIBILITIES Directly supervises employees in the Building Inspection Department. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work; evaluating performance; rewarding and disciplining employees, and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend hiring, promoting, demoting, suspending and discharging of employees. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in Architecture, Engineering, Construction, Inspection or related field. Minimum of five (5) years experience in municipal building inspection. Minimum of five (5) years experience in building trades. LANGUAGE SKILLS Ability to read and interpret documents such as reports, blueprints, building codes, zoning codes, City and State ordinances, laws, policies, and regulations, contracts, and procedure manuals. Ability to prepare reports and correspondence. Ability to communicate effectively both orally and in writing with supervisors, City staff, contractors, elected officials and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole Ability to compute rates, ratios, and percentages. geometric equations. numbers, fractions and decimals. Ability to determine area's using . OTHER KNOWLEDGE, SKILLS, AND ABILITIES Thorough knowledge of uniform building codes, plumbing codes, mechanical codes, and general construction codes. Considerable knowledge in carpentry work, cement work, and plumbing. General knowledge of computer operations and the ability to use various types of computer programs including City permit program, Word, Outlook, Citysite, etc. Ability to review and interpret building plans and specifications. Considerable knowledge of methods, techniques, tools, materials and equipment used in building construction. Ability to establish effective working relationships with contractors, developers, architects, engineers, owners and the general public. CERTIFICATES, LICENSES AND REGISTRATIONS Valid Minnesota Class D Drivers License Valid Minnesota Building Official Certification ICBO Certification as Plans examiner PHYSICAL DEMANDS . The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms; and sit The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch or crawl; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. . . . - While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions; vibration; and occasionally works in high, precarious places. The noise level in the work environment is usually moderate. . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: City Planner Community Services Director of Community Services SUMMARY Responsible for the development and implementation of land use plans, regulations and polices and enforcement of City plans, policies and ordinances. ESSENTIAL FUNCTIONS OF THE POSITION Coordinates, reviews and evaluates proposed land use development plans. Conducts research and analysis of development proposals and other projects based upon appropriate plans, policies and ordinances. . Oversees preparation of Planning Commission agenda packets. Drafts Planning Commission and City Council memoranda and resolutions and staff reports relating to planning and zoning applications. Ensures proper publication and distribution of legal notices and notification of related agencies in accordance with legal requirements and City policies. Represents Planning Commission at City Council meetings and represents the department at meetings as needed. Responds to inquiries concerning City land use plans, policies and ordinances and development review procedures. Conducts research and analysis of the City's Comprehensive Plan, Zoning Ordinance and other ordinances. Maintains Comprehensive Plan materials, GIS information, and demographic data; provides information and advice on necessary changes, and recommended modifications. . Coordinates administration of Code Enforcement Plan, approval requirements, and applicable Development Contract provisions. . . . Monitors developer compliance with Council directives and Development Contracts by reviewing approved documents and inspecting sites. Advises developers, petitioners and their agents, and other City departments on status of required improvements and conditions and makes recommendations to City Council for enforcement and disposition of agreements. Works with Building Official and Building Inspector on code enforcement activities as necessary. Analyzes information and notices on planning and zoning activities of other agencies and jurisdictions. Coordinates City technology and oversees maintenance of City web site. Performs other duties as apparent or assigned. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowiedge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in Planning, Urban Regional Studies or related field. Two (2) years municipal government experience in planning related activities preferred; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as state statutes, reports, policies, and regulations, contracts, and procedure manuals. Ability to prepare reports and correspondence. Ability to give verbal presentations and speeches. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected and appointed officials, iegal counsel, builders, developers, other governmental agencies, and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. Ability to use predetermined formulas . for land use calculations. Knowledge of elementary statistical calculations and principles. Knowledge of basic geometry for survey evaluation and various land use controls. OTHER KNOWLEDGE, SKillS, AND ABILITIES Knowledge of computers and software applications including word processing, database, spreadsheets, presentation and web authoring software. Considerable skill in the use and administration of Geographic Information Systems, including Arcview GIS software. Thorough knowledge of planning and zoning techniques and principles. Effective problem solving and communication skills. Ability to establish effective working relationships with contractors, developers, architects, engineers, owners and the general public. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. . While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is frequently required to sit; and talk or hear. The employee is occasionally required to stand; walk; and reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to work in outdoor weather conditions. The noise level in the work environment is usually moderate. . . . . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Operations and Maintenance Superintendent Operations and Maintenance Director of Operations and Maintenance SUMMARY Assists in the coordination, planning, direction and administration of the Maintenance and Operations Department. ESSENTIAL FUNCTIONS OF THE POSITION Coordinates the operation and maintenance activities. Assists in the preparation of annual operating and capital improvement budgets. Collects and records data and information on the operations and maintenance activities, programs and equipment. Provides information to the Director of Operations and Maintenance to determine and plan purchases of equipment, materials, and supplies. Plans and coordinates maintenance activities and equipment usage with other City Departments. Supervises the maintenance and repair of pumps, motors, water storage facilities, distribution lines, vaives, hydrants, water meters, sewage lift stations and sanitary sewer lines. Supervises the maintenance and repair of City streets. Responsible for maintaining a schedule of routine and emergency sanitary sewer line cleaning; and preventive maintenance of street department vehicles and equipment and performs minor repairs as needed. Coordinates snow plowing, sanding and snow removal operations; installation and removal of downtown holiday decorations. Purchases parts and equipment as needed within policy guidelines and budget limitations. . make computations for perimeters, areas, volumes, rate of flow, dentention time, slope or grade. OTHER KNOWLEDGE, SKILLS AND ABILITIES Operates various types of equipment including tractor backhoe, dump trucks, snowplows, sanding equipment, pickup snowplows, sewer cleaning equipment and street sweepers. Considerable knowledge of equipment and vehicle maintenance and repair including procedures, methods, and tools. Considerable knowledge of park, street, water main and sewer line maintenance including methods, tools, and practices. Working knowledge of vehicle, building and equipment maintenance. Considerable ability to operate various types of light and heavy equipment. Ability to perform heavy manual labor. Knowledge of safety policies and procedures. Knowledge of water main and sewer line maps. General knowledge of computer operations. Ability to understand and work with GIS and its applications to Operations & Maintenance CERTIFICATES, LICENSES, REGISTRATIONS . Valid Minnesota Class B Commercial Drivers License Class S-D Waste Water License Class D Water Operator License PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel objects, tools, or controls; and walk. The employee frequently is required to reach with hands and arms, and talk or hear. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds, and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. . . . . Supervises the maintenance and repair of City parks. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Directly supervises employees in the Operations and Maintenance Department. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include: training employees; planning, assigning, and directing work; assisting in evaluating performance; issuing oral reprimands; addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend hiring; rewarding; transferring; promoting; disciplining, suspending; demoting and discharge of employees and the adjustment of grievances. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); and seven (7) years progressively responsible related experience in street repair, water and sewer line repair and maintenance, and building, grounds and vehicle maintenance, including a minimum of two (2) years supervisory experience; or an equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, repair manuals, blue prints, plan sheets, and procedure manuals. Ability to prepare routine reports and correspondence. Ability to give and follow oral and written instructions. Ability to communicate effectively both orally and in writing with supervisors, co-workers, City staff, consultants and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to . . . WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions and near moving mechanical parts. The employee is frequently exposed to fumes or airborne particles and extreme heat. The employee is occasionally exposed to wet, humid conditions; high, precarious places; toxic or caustic chemicals; risk of electrical shock, and vibration. The noise level in the work environment is usually loud. . . . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Recreation Program Supervisor Operations and Maintenance Director of Operations and Maintenance SUMMARY Plans, implements, supervises and evaluates City-wide recreation programs. ESSENTIAL FUNCTIONS OF THE POSITION Organizes, plans and implements all recreation programs including after school programs, special events, youth programs including but not limited to baseball, t-ball, softball, soccer leagues, ice skating lesson program, summer playgrounds, tennis, summer camps, sport skills classes; and adult programs. Reviews and recommends fee structure for recreation programs based on instructor costs, material costs, facility fees, and cost recovery policies. Prepares information for instructors, class lists, emergency procedures and building use policies. Propose program, registration, and general department information for brochures and/or press releases. Responsible for program registration and notification of registrants of program changes or cancellations. Responsible for management of warming houses and personnel. Prepares recommendations and develops recreation programs for future community needs. Makes recommendations for improvements of recreation facilities. Provides information to the media, Parks, Trails and Recreation Committee and the general public. Attends Parks, Trails, and Recreation Committee and City Council meetings as requested. . . . Speaks to community leaders and groups on recreation programs. Prepares quarterly and annual reports on program participation, budget status, etc. Assists in the preparation of budget requests for the Department Assists Department Head in overseeing tree inventory, landscape maintenance and related activities in parks or on public land. Assists in the preparation for scheduled activities on fields/parks for maintenance, special equipment of set up. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Directly supervises seasonal employees in the Recreation Department. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work; evaluating performance; and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend recruiting and hiring; rewarding and disciplining employees, promoting, demoting, suspending and discharging of employees. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in Recreation or related field. Minimum of two (2) years experience in organizing and conducting youth and adult recreation activities. LANGUAGE SKILLS Ability to read and interpret documents such as reports, policies, and regulations, contracts, and procedure manuals. Ability to prepare reports and correspondence. Ability to communicate effectively both orally and in writing with supervisors, City staff, employees, volunteers, elected and appointed officials and the general public. . . . MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Experience organizing, planning, and running youth and adult programs. General knowledge of computer operations and the ability to use various types of computer programs including Word, Excel, Aceware, cable software, Adobe Acrobat, etc. Effective problem solving and communication skills. Ability to establish effective working relationships with contractors, developers, architects, engineers, owners and the general public. Experience working with registration software and report production. CERTIFICATES, LICENSES AND REGISTRATIONS Valid Minnesota Class D Drivers License CPR/First Aid Certification PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable . . . accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outdoor weather conditions and is occasionally exposed to moving mechanical parts; and occasionally works in high, precarious places. The noise level in the work environment is usually moderate. . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Finance and Personnel Assistant Community Services City Accountant SUMMARY Performs advanced level accounting and personnel duties in the direct control of the City Accountant. ESSENTIAL FUNCTIONS OF THE POSITION Participates as staff specialist in a wide variety of personnel functions such as employee benefits, and employee benefit programs. Provides cost analyses of wage surveys and salary rates. . Prepares and submits payment for payroll withholdings including: Federal/FICA, State, PERA, ICMA, Credit Union, etc. Prepares payroll summary for City Council approval. Prepares quarterly and annual payroll reports. Prepares W-2 and 1099 forms and distributes to employees, vendors, subcontractors and federal and state agencies. Prepares, processes and maintains City accounts payable records. Codes and processes incoming invoices, purchase orders and claims, obtains approvais and processes checks. Prepares accounts payable claims summary for City Council approval. Prepares and submits Minnesota Sales and Use Tax reports. Maintains various schedules and spreadsheets including legal fees, engineering, recycling, p & r credit vouchers, permit postage usage, etc. Assists with general ledger journal entries. . Prepares year-end reconciliations and accruals and assists with year-end audit schedules. . Maintains and submits fixed asset reports . . Prepares Worker's Compensation audit. Assists with budget preparation. Performs other duties as apparent or assigned. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Typical minimum education is a four-year degree in accounting or personnel management; and three years related accounting/bookkeeping experience; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as financial reports, operating and maintenance instructions, laws, policies, and regulations, contracts, and procedure manuals. Ability to prepare reports and correspondence. Ability to communicate effectively both orally and in writing with supervisors, City staff, auditors, elected officials and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of accounting and bookkeeping practices and procedures. Knowledge of payroll practices and procedures. Knowledge of computers and software applications, including word and excel. . . . Ability to operate various types of office equipment. Ability to type 50 wpm. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and sit. The employee frequently is required to reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Maintenance Worker Operations and Maintenance Operations and Maintenance Superintendent SUMMARY Performs skilled labor, maintenance and repair work on City streets, sanitary and storm sewers, water system, buildings, parks, playgrounds, athletic fields, trails, recreational facilities, vehicles, machinery and other equipment. ESSENTIAL FUNCTIONS OF THE POSITION Maintains and repairs City streets including blacktop patching, crack sealing, seal coating, and sweeping and debris removal. . Operates various types of equipment including tractor backhoe, dump trucks, snowplows, sanding equipment, pickup snowplows, sewer cleaning equipment and street sweepers. Performs snow removal and spreads sand and salt on City streets. Performs preventive maintenance and minor repairs on all City vehicles and equipment. Maintains records of maintenance and repair Repairs pumps, motors and sewage lift stations. Performs maintenance on towers and booster stations. Maintains and repairs ditches, culverts and ponding areas. Maintains and repairs City buildings and equipment including carpentry, painting and plumbing. Inspects City facilities, lift stations and booster stations on a daily basis. Installs, repairs and reads water meters. Performs water and sewer installation, hook ups and inspections. . Prepares and maintains trees, shrubs, gardens and turf. . . . Prepares parks, playgrounds and other recreational facilities for use by the public including layout and maintenance of softball and soccer fields, skating and hockey rinks, tennis and basketball courts and other athletic facilities. Assembles and inspects playgrounds and play equipment. Operates and maintains irrigation systems. Maintains trails, bridges, sidewalks and boulevards. Participates in a 24 hour, 7 dayan-call rotation providing first response for emergencies that occur during unstaffed hours. Performs other duties as apparent or assigned. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); and two years related experience. LANGUAGE SKILLS Ability to read and comprehend instructions, correspondence, maintenance and repair manuals, mechanical and electrical drawings, and blue prints. Ability to maintain logs. Ability to write simple correspondence. Ability to effectively communicate with supervisors, co-workers, city staff, consultants, and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. . OTHER KNOWLEDGE, SKILLS, AND ABILITIES Working knowledge of equipment and vehicle maintenance and repair including procedures, methods, and tools. Working knowledge of street, water main and sewer line maintenance including methods, tools, and practices. Considerable ability to operate various types of light and heavy equipment. Ability to perform heavy manual labor. Knowledge of safety policies and procedures. Knowledge of water main and sewer line maps. Basic knowledge of computer operations. CERTIFICATES, LICENSES, REGISTRATIONS Class B Drivers License with tanker and air brake endorsements. Class 0 Water and/or Class SO Wastewater License. PHYSICAL DEMANDS . The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to walk; sit; reach with hands and arms; and climb or balance. The employee is occasionally required to sit; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 25 pounds, and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. . While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is . . . frequently exposed to fumes or airborne particles; toxic or caustic chemicals; vibration; and extreme heat. The employee occasionally is exposed to wet, humid conditions; works in high, precarious places and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually loud. . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Office Support Specialist Administration Deputy Clerk SUMMARY Performs a variety of routine and complex clerical and secretarial work in providing administrative support. ESSENTIAL FUNCTIONS OF THE POSITION Prepares various types of correspondence including press letters, memos, reports, press releases, City Council Packets, Legal Notices, promotional materials, etc. Compiles, prepares, and distributes department-specific agenda packets, and supporting material. . Creates and maintains files and records to ensure City information is complete, accurate and current. Creates databases and enters department data on the computer in order to maintain and generate accurate computer inquiries and reports. Creates and maintains City web site. Prepares promotional flyers as directed by Recreation Supervisor. Provides backup to Customer Service Representative I by answering phone calls, answering questions from the public, or routing calls as appropriate. Generates permits and answers questions related to permits and process. Serves as back-up Customer Service Representative I as needed. Assists Planner with file maintenance. Assists other staff as necessary. ( '- Performs other duties as apparent or assigned. . . '-- QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High School Diploma or GED. Minimum two (2) years experience in a clerical or secretarial capacity; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions, policies, and regulations, ordinances, codes, contracts, and procedure manuals. Ability to prepare reports and correspondence. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected officials and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Considerable skill in using computer programs including Word, Excel, and Access. Ability to operate various types of office equipment. Ability to organize and prioritize work. Ability to establish and maintain relationships with all staff. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. . . "- The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Customer Service Representative I Administration Deputy Cierk SUMMARY Performs a variety of routine and complex clerical and secretarial work in providing administrative support. ESSENTIAL FUNCTIONS OF THE POSITION Answers all incoming telephone calls (voice and TOO) and directs callers to proper department or person. Greets visitors at front counter and assists or refers them as necessary. . Provides general information and assistance to the public and staff. Directs visitors to proper offices and receives deliveries. Receives, sorts and distributes all incoming mail and faxes and processes all outgoing mail. Coordinates and maintains Gopher One Call tickets. Enters parks and recreation registrations into computer, answers calls regarding park and recreation classes, processes cancellations and refunds, deposits; and mails information concerning programs. Schedules park and rink rentals. Maintains and schedules service on office equipment. Updates and maintains the City reference guide. Processes daily general deposit. \- Issues animal licenses and logs information into computer. . Issues parking, garage, boutique, roadside or miscellaneous permits as requested. Assists with Senior Citizen and Total Disability Affidavits for reduced utility billing. Maintains and coordinates City room reservations, and facility coordination. Serves as back-up to Customer Service Representative II for assisting Finance Department with utility billing and related processes. Perform other duties as apparent or assigned. Assist Deputy Clerk with Elections, as necessary. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. . EDUCATION and/or EXPERIENCE High School Diploma or equivalent. Minimum one (1) year experience in a receptionist or clerical capacity; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions, policies, and procedure manuals. Ability to prepare reports and correspondence. Ability to communicate effectively in English both orally and in writing with supervisors, City staff, elected officials and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Considerable skill in using computer programs including Word, Excel, and Access. Ability to operate various types of office equipment. Ability to organize and prioritize work. Knowledge of office practices and procedures General knowledge of bookkeeping and accounting. . . . . PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; sit; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. 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