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Home My WebLink AboutCCP 08-19-2002 ~ ~HILLS Arden Hills City Council WORK SESSION 4:45 p.m. Monda Au usf 19, 2002 Agenda Mayor Dennis Probst Council Members Beverly Aplikowski David Grant Gregg Larson Lois Rem (The times may vary depending upon length of discussion.) 1. Call to Order DEPARTMENT 2. COMMUNITY SERVICES A. TCAAP Updates 1. Representative Betty McCollum 2. U of M Desigu Team Community Dialogue Update 3. Development Team Update B. Finance 1. 2003 Budget 4. OPERATIONS & MAINTENANCE 5. ADMINISTRATION CITY COUNCIL REPORTS A. Council Member Grant B. Council Member Larson C. Council Member Aplikowski D. Council Member Rem E. Mayor Probst . STAFF Aaron Parrish Terry Post Thomas Moore Joe Lynch 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 TIME 4:45 Mayor Dennis Probst ConneD Members Beverly Aplikowski David Grant Gregg Larson Lois Rem ~ ~HILLS Arden Hills City Council WORK SESSION 4:45 p.m. Monda Au ust 19, 2002 Agenda (The times may vary depending upon length of discussion.) 1. Call to Order DEPARTMENT 2. COMMUNITY SERVICES A. TCAAP Updates 1. Representative Betty McCollum 2. U oIM Design Team Community Dialogue Update 3. Developmeut Team Discussion I. Open Discussion and Critical Path Chart STAFF Aaron Parrish II. Interim Development Agreement B. Finance 1. 2003 Budget Terry Post 3.0PERATIONS & MAINTENANCE Thomas Moore 4. ADMINISTRATION CITY COUNCIL REPORTS A. Council Member Grant B. Council Member Larson C. Council Member Aplikowski D. Council Member Rem E. Mayor Probst Joe Lynch 1245 W. Highway % Arden Hills, Minnesota 55112 651.634.5120 TIME 4:45 HP Laser Jet . LASERJET 3200 AUG,16,2002 9:18AM 3200 M.. :@ ~ i ;' ,./'::/ ' _'m' , ~':;m"""') i n v e n t Fax Call Report Job Date Time Type Identification Duration Pages Result 813 8116/2002 912:07AM Send 9.7634219511 055 1 OK 814 8116/2002 9:13:07AM Send 9.6516286833 0:50 I OK 815 8116/2002 914: 03AM Send 9.7637060891 0:36 I OK 816 8116/2002 9:14:44AM Send 9.6516333846 0: 58 I OK 817 8116/2002 9:15:47AM Send 9.6512282191 0:58 I OK 818 8/16/2002 9:16:50AM Send 9.6512279371 0:36 1 OK 819 8/16/2002 9: 17: 32AM Send 9.6514821262 0:39 1 OK . . . . . ~ ~HlLLS MEMORANDUM DATE: Agenda Item 2.A.2 August 14,2002 TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator FROM: Aaron Parrish - Community Services Director SUBJECT: Community Dialogue Update ENCLOSURES: 1. Emerging Principles to Guide Land Use Planning: Outcomes of the TCAAP Community Dialogues - August 13, 2002 2. TCAAP Community Dialogue Notes: Transportation Focus 3. TCAAP Community Dialogue Notes: Natural Resources and Parks Focus 4. TCAAP Community Dialogue Questionnaire Responses: Natural Resources and Parks Focus. 5. TCAAP Community Dialogue Notes: Environmental Clean Up Focus Overview On Tuesday August 14,2002, the Design Center for American Urban Landscape hosted an Open House to conclude the Community Dialogue process. As Council will recall, previously the Design Center hosted an initial Open House which was followed by four Commnnity Dialogues each with a particular focus including: 1. Environmental Clean Up 2. Natural Resources and Parks 3. Transportation 4. Land Use and Design Principles Information provided by the Design Center to date has been attached for your review. It is anticipated that the Design Center will distill much of the information obtained from this process into a report at some point in the future. The Design Center will be available at the meeting to provide and update. ~""k'f w"".: , Emerging Principles to Guide land Use Planning Outcomes of the TCAAP Community Dialogues - Aug. 13, 2002 . The following statements summarize themes heard consistently throughout the TCAAP Community Dialogue process. They were drafted by the Design Center for American Urban Landscape using input received from question and answer sessions, written comments, and group discussions. . . Citizens seek assurances that the type and extent of pollution will be properly determined, documented, and used to inform land use decisions. Development must bear the cost of cleanup above industrial standards. (TIte Army is legally responsible to cleanup polluted areas to industrial land use standards.) These costs should not be shifted to the City of Arden Hills. Follow the Vento Plan: Preserve large open spaces and connecting corridors Provide buffer areas between open spaces and development Include areas for athletic playing fields Develop with natural functions ofland Protect water quality Provide for a variety of parks from active recreation fields to passive walking trails Plan for all types of transportation: auto, bicycle, foot, bus, rail Plan comprehensively: consider transportation impacts on adjacent neighborhoods, local streets, arterials, and regional highway system Provide good connections between TCAAP and adjacent neighborhoods, parks and open space (integrate site into surrounding community) Provide safe highway/freeway crossings for vehicles, bikesl pedestrians, such as under/over passes, bridges Provide major site entrances from south, west, and north Development should have a mix: of activities~ retail, commercial, entertainment, in- dus~ housing, parks, and formal civic space Development should be pedestrian friendly, for example sidewalks and shade trees if environmental conditions permit housing, provide a range of types Consider opportunities for industrial land uses ~ ~HlLLs TCAAP Community Dialogue: Transportation Focus Natural Resources and Transportation Small Group Discussions July 25,2002 7:00p,m. , . Prepared by the Design Center for American Urban Landscape The third of four dialogues began with small group discussion about responses to the natural resources questionnaire of the previous July 16 dialogue. Afterward, participant discussed concerns about transportation. The process included each small group reporting back to the larger group. Below are the comments that were recorded by the large group leader. (There were no formal presentations to the group.) Natural Resources Discussion Question # J With respect to natural resources, what do you value most about the assets of the larger TeMP site? . Keep Vento Plan to keep natural resources · Preserve Corridors · Look at TCAAP in regional context: natural resources, transportation development · Rice Creek Corridor drainage · Large contiguous habit reserves (development should not fragment these) · Active recreation for all scales and communities and groups - buffer natural resources · Future development should work with and support natural function of land . Preserve wildlife and water corridors . Question #2 What are your concerns about development of the site? · Limit Access from South near new development, have more than I access point- TH 10 and 1-35W · All stakeholders should have input on impact of development · Do not fragment site . Saving money - do not clean-up polluted sites above industrial land use; put higher land uses elsewhere . Storm water treatment should use infiltration techniques /best practices · Access to site important - transportation and environment . Concern about clean-up costs Question #3 How can developmentfit within the natural resources of the site? . Veoto plan - retain large scale natural resource areas · Put brick and mortar on western 1/3 of site · Minimize light pollution with best practice strategies . Page I of 4 . . . ~ ~HlLLS TCAAP Community Dialogue: Transportation Focus Natural Resources and Transportation Small Group Discussions July 25, 2002 7:00 p.m. Prepared by the Design Center for American Urban Landscape . Identify contaminated sites first - plan land use from this starting point . Restore natural plant communities as part of future development · Buffer open space from development Question #4 How should parks fit within the development and open spaces? · Parks need to be compatible within land use plans - know more later when planning is further along · Limit sports - not a primary focus for this site · Locate a community park by Sun Fish Lake Question #5 With respect to natural resources, what should guide comprehensive planning for all of TeAAP? . Vento Plan . Large scale natural areas that have access for people · Good transportation planning will help protect natural resources on south side . Natural functions of land should guide the future plan · Put natural resources first Page 2 of 4 ~ ~HILLS TCAAP Community Dialogue: Transportation Focus Natural Resources and Transportation Small Group Discussions July 25, 2002 7:00 p.m. . Prepared by the Design Center for American Urban Landscape Transportation Discussion Question #1. With respect to transportation, what are your concerns about development of the southwest crescent of TCMP? Local Concerns: . Impact on arterials to South - Hamline Ave in particular · Hwy 96ffH 10 intersection need improvement - grade separation good idea . Within the development - jobslbousing balance important, connectivity important, multiple modes of transportation important, sidewalks are important · Road can be a barrier in getting from home to work, design good crossings · Site isolated by large roads, non-auto connections adjacent neighborhoods, cities is a challenge Subregional/Community Concerns: · Traffic mix -- potentially more trucks, development will put more trips on existing roads; need good traffic management strategies, e.g. signalization · Development will increase congestion, need to mitigate impacts . Development will be a job magnet - · Existing roads may be able to handle more volume than we think · Keep neighborhood development in mind - plan for all . Regional Concerns: . 35W and Hwy 10 may nced improvements to hand addition traffic . Rail infrastructure asset maximize - freight, passenger, trails are all possibilities . Keep regional traffic on regional network . Connect area to regional transportation systems: bus, rail, etc. Question #2. What transportation alternatives do you envision as part of the redevelopment of the southwest crescent of TCAAP? · Locate 2 primary transit centers - circulators for new development and adjacent community - include bike racks and other amenities for commuters (2 tables suggested) . Trails need to connect stores, recreation - make it easy for people to walk or bike rather than using the car . Page 3 of 4 . . . ~ ~HlLLS TCAAP Community Dialogue: Transportation Focus Natural Resources and Transportation Small Group Discussions July 25, 2002 7:00 p.m. Prepared by !he Design Center for American Urban Landscape . Rail is an option - consider multiple uses of rail right-of-way, e.g. pedestrians in day time or trails for bikes · Need trail under/over passes to get across major highways bordering site · Use every transportation option to accommodate mixed use intense development Question #3 What land use and development strategies should be considered to support these transportation alternatives for the southwest crescent? · Live and work close together . TOD approach - community uses in center, ring center with open space · Engineering needs for grade separation might cause land use problems/constraints · Land use and development for rail/freight activity · Mix of uses within development · Put a transportation plan in place before development begins · Density enough to support transit · Land use/transportation connected; needed to look at both simultaneously . Keep in mind - you're planning a small community, there should be a mix of land uses, there are many things to consider . Intense mixed-use areas . TH 10 - remove deck · Grade separation at Hwy 96 and over rail is needed to make crossing easy for bicyclists and pedestrians . Trails can connect to Long Lake Park, extend park system and access · Put commercial development along TH 10 to buffer residential areas from sound, that way we can avoid sound barriers. Page 4 of 4 ~ ~HlLLS TCAAP Community Dialogue: Natural Resources and Parks Focus July 16, 2002 7:00 p.m. . Dialogue Notes Prepared by the City of Arden Hills This is the second in a series of four community dialogues. Three opening presentations were made, after which there were questions and responses. Joan Galle, Minnesota Department of Natural Resources (DNR); Tom Moore, City of Arden Hills; and Gina Bonsignore, Design Center for American Urban Landscape were the three main speakers. Dave Hamemick, Minnesota National Guard also made a brief presentation on the Guard's recently completed Natural Resources Inventory of TCAAP and announced that the Guard's management plan will be released soon. Written questions were submitted by the audience and panel members responded. These are summarized below. (Please note, the questions and comments have not been edited by presenters and may be subject to revision prior to the conclusion of the dialogue process. ) Question: What would be the limit for public use of the preserve land in TCAAP for summer and winter use? Currently, the land is not open for public use. The National Guard indicated their portion of the land will be open for public use when the National Guard is not training on the land. Beyond that we do not know which lands will be up for ownership and it will then . be up to those new owners as to what kind of accessibility they want for their land. Question: The cities of New Brighton, Shoreview, and Arden Hills do not have a soccer complex. The TCAAP land would be a great opportunity for such a center. Are there any plans regarding this issue? As indicated in the meeting, there will be some type of athletic center on the property. It is not known what sport(s) the center will support. There are four city parks which have been transformed to create "seasonal soccer fields" to make use of the limited space within the City. The City is currently working on developing more soccer areas as well. Question: Why hasn't the existing wildlife viewing area to the south of the archery area been shown on any planning maps and who will be responsible for this area in the fUture? The public viewing area is under the responsibility of the National Guard and remain a public wildlife viewing area. Question: Who will decide what sport(s} the fUture athletic facility will accommodate? The Parks Department is a resident-driven department. The type of complex built will be up to the residents of Arden Hills. Question: Does all of TCAAP have to be saved for natural resources? There appears to be a significant portion ofTLAAP that is industrial. Why wouldn't that be kept? The area in mention was not meant to be implied it would be kept industrial. The lands that were talked about were essential for resource sustainability and are noted green on the previously shown map. That area would constitute the regional park preserve. The . Page I of3 . . . ~ ~LS TCAAP Community Dialogue: Natural Resources and Parks Focus July 16, 2002 7:00 p.m. Dialogue Notes Prepared by the City of Arden Hills Vento Plan did can for a portion of the land for commercial and industrial development and a portion to residential development. The DNR's position is to support and advocate for the Vento Plan. Comment: Do you really find smart growth land use consistent with army training grounds; especially with regard to the area known as the Marsden Preserve? Nation-wide some of the most important wildlife habitats are owned by the Department of Defense (DOD). Locally, in Minnesota, some of the best wildlife management in the state has been done at Camp Ripley. The National Guard evaluates their past land use to determine if past use has been a detriment to the land. Comment: Why was the Minnesota Army National Guard denied the 540 acres in Phase II? The request for 540 acres has not been officially responded to. Negotiations are still on- going for this portion ofland. Comment: The area highlighted as athletic fields may not become available any time soon. The Vento Plans calls for fields to be located elsewhere in the interim that the land is not available. Are we in this interim? The area designed for athletic fields has not yet be characterized for contamination so no firm decision can be made at this point. Comment: What is the minimum width for a corridor? Narrow greenways may be nice for walking and bike trails. They have a minimum value for wildlife. In order to have a habitat that has interior as well as exterior habitat, you want to have a minimum of 1,000 feet wide; but the width is very dependant on the natural features present and the wildlife that is anticipated to move through the corridor. Comment: How is a major recreation complex compatible with a wildllft corridor? The intent is not to place a complex directly in a major wildlife corridor. A buffer would need to be placed between the complex area and any major wildlife area. Comment: Several comments have been made about the placement of a soccer complex in a brownjield area with references to other cities who have done this. The brownfield area win be better addressed by past speakers; therefore, this will have to addressed on the website after those people can be contacted for a response. Page 2 of3 ~ ~HILLS TCAAP Community Dialogue: Natural Resources and Parks Focus July 16, 2002 7:00 p.m. . Dialogue NOles Prepared by the City of Arden Hills Comment: Would Arden Hills be willing to work with the NSSA to apply for capital development grants from the United States Soccer Association to construct soccer fields? Yes, the City would be willing to do so. If there is money available from other resources, the City would be willing to work to obtain this money. Currently the City is working with the Ramsey County Parks and Recreation which has a program to develop soccer fields in all communities. Comment: Has the City considered using the "active" park areas [in the Vento plan) to add new soccer fields; perhaps something like the Coon Rapids Soccer Complex? We have not gotten that far in the thought process. Again, whatever is decided will all be resident-driven. Comment: The Vento Reuse Committee conducted an open regional process for the reuse of TCAAP. What are we doing with this process? At the moment the City is in the process of selecting a master planner which will provide additional detail on any potential area that the federal government would look to transfer. As part of that process, the City will establish a task force which will involve members of . local commissions as well as stakeholders so it will recognize the significance to adjacent communities and the region. . Page 3 of3 . . . . . . . . . . . . . ~ ~HILLS TCAAP Community Dialogue: Natural Resources and Parks Focus Questionnaire Responses July 16, 2002 7:00 p.m. Prepared by the Design Center for American Urban Landscape Written questions, prepared by the Design Center for American Urban Landscape, were distributed at this second dialogue. Those in attendance were asked to submit written responses as well as use the questions to guide discussion after the presentations. Presentations and general questions and responses concluded at 9:00 PM. Because of the late hour, small group discussions were made optional to the audience. People were encouraged to submit written responses if they didn't want to stay for discussion. Written responses to discussion questions have been compiled and are presented below. 1. With respect to fUltural resources, what do you value most about the assets of the larger TeMP site? . I value natural resources, use of area for birdingt wildlife watching and also value the land for a set-aside area that is not easily accessible. where wildlife exists with minimal disturbance - this is like water in a well that can regenerate itself and sustain itself. The large open space itself. There are few tracts of large public ownership in the metro area, especially in nouh metro. Don't fragment it like so much of our metro area. We must preserve Marsden Marsh and its connective corridors to Rice Creek. Open space. Wildlife diversity within the Metro. There are many species found here that are nowhere else. This is critical habitat. Keep as closely as possible to Vento Plan. If natural resources or park space is impossible becausc of contamination, use residential or business space for park/recreation. The wildlife protection is key, This is a unique resource that must be preserved. Quiet and darkness Wildlife Best US site for World Cup cross country and Biathlon Elevation - would be nice to see it, use it in winter recreation (downhill ski) could have snowmak:ing 2. What are your concerns about development of the site? . Would like to use the elevation and not give it up to development . Access to property from south - not as primary access but allowinl! access. Good access from south but primary access from Shoreview. .. Don't have Hamline be main access. .. Contamination - expensive to get to residential standard . Can soccer fields be on contaminated ground? With crowning of fields? . What is not contaminated? . I am concerned aOOm too much road paving, housing and dividing the open space into little parts. . I will Jose some of my metro area quality of life. . Human access to the marsh and creek edges will be fatal to many water nesting species. . Wholesale development with no concern for social capital and recreational active sites. . Splitting wildlife corridors. Critical habitat being destroyed. . That there be input from all stakeholders. . Short term goals may not be good for long term preservation. Money may play too imponant of a role. · That an athletic/soccer complex won't make the cut. Page I of 3 ~ ~HILLS TCAAP Community Dialogue: Natural Resources and Parks Focus Questionnaire Responses July 16,2002 7:00 p.m. Prepared by the Design Center for American Urban Landscape . Splitting wildlife corridors. Critical habitat being destroyed. . That there be input from all stakeholders. . Short term goals may not be good for long term preservation. Money may play too important of a role. · That an athletic/soccer complex won't make the cut. 3. How can development fit within the natural resources o/the site? . Keep native species of trees Ino more exotics. (there are a lot of exotics) . Arboretum ofMN trees? Like UCLA arboretum. . Double use/shared parking for different uses. . Principles of Aldo Leopold . Land use restrictions might be added to developed areas - requiring preference to maintain trees, wild grass lands, wetlands on evcn developed lands. . Let citizens decide - not developers. Limit development to the west edge and use best management practices as much as possible. . "Brick & Mortar" development should be kept to the already degraded western third of the site. . Use buffer zones of active recreation to protect natural resources. . The less development the better. . There is room for all. . As part of a buffer. 4. How should parks fit within the development and open spaces? . This is one of our last chances for a community park . We need a nature interpretive center like at RosevilJe (birders. butterfly folks). Build it into a hill? Second floor viewing area'! . Soccer fields should have some native plants - not just fertilized grass, plus direct drainage into holding ponds . Need underpasses, need more places/open spaces to go to . Need continuous green spaces for kids to travel along . Need hockey arena . Do we need more soccer fields? Yes. Current ones are busy. . Need local soccer field . Need 6-lane competitive pool . Parks with greater public use should be on edges of wildlife open space as buffers to development areas. . Open space does not mean athletic fields. Development of "parks" can be as destructive as pavement. . Ball fields should be kept ont of the Vento Plan Corridor and the Kame area as they will not allow movement of wildlife. Walking paths should avoid sensitive areas such as the loose sand at the top of the Kame. . Buffer zones should be developed prior to residential and industrial. Page 2 of 3 . . . . . . ~ ~HlLLS TCAAP Community Dialogue: Natural Resources and Parks Focus Questionnaire Responses July 16,2002 7:00 p.m. Prepared by the Design Center fOT American Urban Landscape . Parks are fine as long as there are buffer ZOnes between them and critical wildlife habitat. . A definite part of the plan. 5. With respect to 1Ultural resources what should guide comprehensive planning for all of TCAAP? . Like idea of giant green area with access for people, e.g. summer/winter paths. . Like wildlife corridors connecting to south . Watch cost of clean up. Should soccer association pay for that? . What is reasonable to clean up now? . The variety of native vegetation types should be valued and preserved, (evaluate most valuable resources). Connecting corridors is valuable. Do not split areas with busy roads and too much pavement. . Natural resources first - a new model - not more of the same - which has reduced my quality of life. Protect open areas and have most active area for development on the edges. . The Vento Plan was and is the best Plan. We must consider the wildlife that requires a ~ tract ofland and not break it up with development. . Preservation of natural green corridors. . Vento Plan . The corridor must be preserved. 6. Additional questions/comments for the planners . We have a city lhat is divided - this can help us create a whole city. . New Ramsey County facility disrupts connection with site from south. (but there will be an underpass - 20 year plan) . Where is Ramsey County in this? Will they get the Rice Creek corridor? What can they do with it (uses)? . Can have a city square . Will they need another water lower? Will it need to be on the hill? . Terrific natural resources inventory in Guard document . Basic Planning - transportation -likely uses, traffic car, truck, rail, pedestrian? . Freight? Will the rail be used and make it into warehouses/industry? . We need a meeting to discuss athletic field development. . The meetings thus far have been very informalive. When will there be meetings where stakeholders from Arden Hills and broader community can give input? · Thc Minnesota Herpetological Society supports the DNR view of this area. Page 3 of3 ~ ~HlLLS TCAAP Community Dialogue: Environmental Clean-up Focus July 10, 2002 7:00 p.m. . Dialogue Notes Prepared by the City of Arden Hills The first dialogue focused on information about the environmental clean-up of TCAAP. A panel of public agency representatives and master development team members provided background information before questions were taken. Panel members included: Mike Fix, US Army Commander's Representative at TCAAP; Tom Barounis, US EPA; Dagmar Romano, Minnesota PCA; and master development team members John Henle, Glenn Rehbein Companies and Scott Tracy, Tetra Tech. The audience was asked to submit written questions to which the panel members responded. Below is a summary of questions and responses as recorded by the City of Arden Hills. Some panelists have provided additional information after the notes were drafted. This information is identified with brackets. Question: Will Arden Hills ever be held responsible for the cleanup above industrial levels? When the Army cleans a particular area up to an industrial level and then excesses that parcel there will be a deed restriction on that parcel restricting the use to industrial levels. If whomever the parcel is deeded to elects to use it for a less restrictive use, it will be that person's responsibility to clean it to that level. [Written response submitted by panelist for further clarification-"lt could be anticipated that during the City's negotiations for land transfer with the U.S. General Services Administration (GSA) and the City's desire to implement the framework of the Vento Plan, some areas may require remedial efforts above industrial standards to unrestricted residential standards. Various financial mechanisms can be implemented to pay for the anticipated costs, such as contractual agreements with the Army, U.S. Environmental Protection Agency (USEPA) funding, state grant, Tax Increment Financing (TlF), credits against any positive land values and others. Insurance products and performance bonding would also secure such remedial actions."] . Question: What is the plan and process for areas that have not been screened for contamination? There is a significant area of TCAAP property that has not yet been characterized and some of that land is in the area proposed to be transferred to the City. In the early transfer process, both contaminated and uncontaminated parcels could be included. The Army is looking at starting a Phase I Site Assessment which looks at the parcel history and will evaluate what additional field work will need to be done to clean the contaminated property . Question: What is the environmental cleanup status of the parcels already transftrred, i.e., City Hall property and future Operations and Maintenance facility property? The property the Army Reserve Center currently occupies is still under the accountability of the Army and they would be responsible for remediating any contamination discovered . Page I of 5 . ~ ~HILLS TCAAP Community Dialogue: Environmental Clean-up Focus July 10, 2002 7:00 p.m. Dialogue Notes Prepared by the City of Arden Hills on the site. The City Hall property has been deeded to the City without restrictions and with deed covenants which means if contamination was found the Army would still be responsible for cleaning up that contamination. The 39-acre parcel in the process of being transferred to Ramsey County for a joint Maintenance facility with the City of Arden Hills is currently occupied by Alliant Tech Systems who will soon be vacating that property. When Alliant vacates that property, a characterization of the property will be completed to determine if the property is appropriate for any future intended use. That property can be an industrial transfer with use restrictions since it is intended to be a maintenance facility. . Question: How will open space designated by the Vento Reuse Community be protected as open space if ownership is transferred to the City? The majority of the open space lies within the current licensure of the Army so whatever contamination remains there it is still under the responsibility of the Army. The parcel of open space that lies within the Rice Creek Corridor can be transferred in two ways: the GSA could excess and convey the property to the City which can then convey it to Ramsey County for parks space; or the GSA can convey it directly to Ramsey County and remove it from any excess that would go to the City. In either case, the remedial responsibility there would be handled in that transfer process and is still under the jurisdiction of the EPA and Minnesota Pollution Control Agency (MPCA). Question: What are the difftrences in roles of authority between the EPA and MPCA? The cleanup of a superfund site has to follow certain requirements. Some of those requirements are federal requirements and some of those are state requirements. Army Ammunition Plants are on the National Priorities List (NPL) as well as ranges. Most sites on the NPL now have a federal facilities agreement, which is a tri-party agreement between the Department of Defense (000), USEPA, and the state regulatory agency. The USPEA must have concurrence with a covenant or covenant deferral. In the case of a covenant deferral, a governor's concurrence also is required. The USEP A is responsible for setting the cleanup standards and making decisions for remedial activities at the site. The city has the ultimate role in determining use of the transferred land which is why the intention is to have a dual track process of working on the land transfer and planning at the same time. Question: What is a dual track process? The dual track process the City is involved in is the land planning exercise using the Vento Plan as the framework and the negotiation the City will engage in with GSA who is the disposal agent for this excess land. . Page 2 of 5 ~ ~HILLS TCAAP Community Dialogue: Environmental Clean-up Focus July 10, 2002 7:00 p.m. . Dialogue Notes Prepared by the City of Arden Hills Question: Are the development options currently being proposed consistent with the Vento Plan in regard to the amount of open space? These meetings are the preliminary meetings to begin the planning process. It is always the City's intention to use the Vento Plan as the framework for the planning process. Question: Where in the "pecking order" of excessing property to the City? GSA is not here to answer the question; therefore, it will be put on the city's web at a later date with an answer after GSA can be eontaeted. Question: To what levels have PCB's been cleaned up and have they been identified as high occupancy or low occupancy levels? That is a very technical question which requires the actual teehnical data which is not available at this meeting so speeifie levels eannot be noted. Again, this item will be addressed on the website when an answer ean be obtained. Question: How many known contaminated sites are in the proposed acquisition area by Arden Hills? The main sites are sites listed as Sites I, K, C, 0, Primerffracer Area 135, and 129-3. These identified areas can be found on the slide presented during Mike Fix's presentation entitled Cleanup Sites. Please also see the Installation Action Plan for further information on these sites on the Army's website. This link will be made available through the Arden Hills website. . Question: Is it correct to assume that cleanup standards would be higher for residential use and lower for park use? The general cleanup standard the state falls back on is 400 ppm for lead for residential and recreational use and 700 ppm for lead for industrial use. The MPCA on occasion will go higher or lower depending on site-specific conditions. There are also cleanup standards written into law such as the drinking water standard which must be met. There are very few legislative standards for acceptable cleanup levels in soil. A risk assessment is generally used to determine such standards. Cleanup levels can be set for a property when the future use is determined. Question: Will the planned residential development on TCAAP require more pollution litigation planning? The Army has indicated that it will cleanup the site to negotiated industrial standard. If residential uses were planned, then additional cleanup might be required. . Page 3 of 5 . . . . . ~ ~HILLS TCAAP Community Dialogue: Environmental Clean-up Focus July 10, 2002 7:00 p.m. Dialogue Notes Prepared by the City of Arden Hills Question: Are the redevelopment plans designed to avoid increased pollution from traffic congestion? The meeting on July 25th will deal with transportation concerns. In general, when contemplating a site redevelopment of this type, one of the required elements is to consider the potential environmental impacts of the proposed development, including increased traffic. An environmental assessment or similar study will look at those issues and evaluate them. Page 4 of 5 ~ ~HILLS TCAAP Community Dialogue: Environmental Clean-up Focus July 10, 2002 7:00 p.m. Dialogue Notes Prepared by the City of Arden Hills Comment: How does environmental insurance work? A quick example of the benefits of using environmental insurance can be seen in a project completed in St. Paul. The City of St. Paul recently developed an area known as the Upper Landing, which was formerly a heavily contaminated scrap yard. This area required several million dollars of remediation. At the time the developer investigated the property, the entire site had not yet been characterized, so the city wanted to have assurances from the developer that the city would not be held responsible for any cost overruns or nnidentified contamination. The developer was able to provide the city with such assurances by purchasing a cost cap liability policy to help put a limit on any possible future cleanup expenditures due to contamination. Page 5 of 5 . , . . . . . . , ~ ~HILLS MEMORANDUM DATE: 2.A.3 August 14,2002 Agenda Item TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator Aaron Parrish - Community Services Director ;If FROM: SUBJECT; Development Team Discussion i. Open Discussion and Critical Path Chart ii. Interim Development Agreement ENCLOSURES: I. Draft Interim Development Agreement --' Regular Copy 2. Draft Interim Development Agreement - Mark Up Copy 3. Project Management Diagram and Spreadsheet 4. Project Budget and Supporting Documentation Onen Discussion and Critical Path Chart The Development Team will be available for any questions the Council might have regarding TCAAP. In addition, they will have a "Critical Path Chart" available at the Council meeting that highlights various activities related to land transfer and planning along with estimated timelines. Interim Development Al!reement Attached is a current copy of the Interim Development Agreement for your review. Based on previous Council input and negotiations with the Development Team, it is staff's perspective that this document is in near final form. An initial project budget has been prepared. This has been included as an exhibit to the agreement. In addition, the budget has been attached separately as well along with supplemental information from potential project team members. A diagram and spreadsheet highlighting each Local Project Team member's role has also been included for your review. While this project budget identifies particular project consultants, it is anticipated that the Council would approve . . . 2 August 14, 2002 specific consultants once the Interim Development Agreement is finalized. AdditionalIy, staff has worked closely with the Development Team to fmalize project budgets. Requested Action Discuss and provide comments on the Interim Development Agreement DRAFT #6 . INTERIM AGREEMENT 1.0 Parties. TillS INTERIM AGREEMENT is dated the day of 2002, and is entered into by and between the City of Arden Hills, a Minnesota statutory city (herein "City") and CRR, LLC, a Minnesota limited liability company ("Developer"). 2.0 Recitals. A. WHEREAS, the Twin City Army Ammunition Plant ("TCAAP Site") is located in Ramsey County and within the corporate boundaries of the City; B. WHEREAS, a re-utilization plan for the TCAAP Site has been prepared; generally illustrates a major area of continuing control and use by the Minnesota Army National Guard, an area for open space and recreational use, and an area for residential and commercial use; and is commonly known as the "Vento Plan" which is attached hereto as Exhibit A; c. WHEREAS, the U.S. Department of the Army has determined that approximately 774 acres (the "Excess Area") of the TCAAP Site are no longer necessary for U.S. Army purposes, and has reported to the General Services Administration ("GSA") that the Excess Area is available for distribution; . D. WHEREAS, the City anticipates that 661 acres of the Excess Area will be conveyed to the City ("AH Redevelopment Area"), and that 113 acres of the Excess Area will be conveyed to Ramsey County ("Rice Creek Corridor Area"), as more particularly described on Exhibit B attached hereto; E. WHEREAS, the parties agree that the AH Redevelopment Area will be developed pursuant to the Vento Plan, but acknowledge that the Vento Plan is a broad framework for development which may need to be refined when the environmental remediation analysis for the AH Redevelopment Area, and possibly adjoining areas, is completed; F. WHEREAS, the parties agree that the westerly 276 acres of the area under the use and control of the Minnesota Army National Guard ("Minnesota Guard Area") should be considered when adopting a land use plan and an infrastructure plan for the AH Redevelopment Area even though the . . . . Minnesota Army National Guard will continue to use and control the Minnesota Guard Area for an indefinite period of time; G. WHEREAS, the City has selected the Developer to be the Master Developer for the redevelopment of the AH Redevelopment Area subject to the terms and conditions of a Disposition and Development Agreement ("DDA"); H. WHEREAS, Developer, at its sole cost and expense, has agreed to assist the City in obtaining a transfer of the AH Redevelopment Area from the GSA and to undertake an extensive environmental analysis of the AH Redevelopment Area in order to determine if it is economically feasible to proceed with environmental remediation and redevelopment; and 1. WHEREAS, the parties wish to enter into an Interim Agreement which describes the obligations of the parties relating to the transfer of the AH Redevelopment Area, the environmental survey and analysis of the AH Redevelopment Area, the preparation of a DDA which would become effective upon transfer of the AH Redevelopment Area to the City and the preparation of an Amendment to the City's Comprehensive Land Use Plan for the AH Redevelopment Area ("Comprehensive Plan Amendment"). NOW, THEREFORE, in reliance upon and in consideration of the mutual undertakings herein expressed, City and Developer agree to the following terms and conditions: 3.0 Guiding Principles. The parties acknowledge that the transfer of the AH Redevelopment Area; the environmental survey of the AH Redevelopment Area; the preparation of a land use and infrastructure plan; and the negotiation of the DDA will be a complex and expensive undertaking which will require the cooperation of the parties and the coordination of activities in order to achieve common goals in a cost effective manner. Therefore, the parties agree that throughout the term of this Interim Agreement, their conduct will be governed by the following general principles: A. Cooperation with each other and sharing of all information obtained in connection with the tasks defined herein; B. Full disclosure of activities and dealings with third parties; C. Accomplishment of tasks in a timely manner; and D. Avoidance of cost duplications. 2 E. Pursuit of common goals. . F. Adherence to the general development guide illustrated by the Vento Plan. 4.0 Maior Tasks. The fol1owing major tasks shal1 be undertaken and completed by the parties during the term ofthis Interim Agreement or any extension thereof. A. Negotiated or Legislative Transfer ofthe AH Redevelopment Area. 1. Developer Obligations. Developer shal1 accomplish the following tasks : a. Coordinate meetings between the City and GSA regarding negotiation of a non-competitive land transfer agreement. b. Coordinate the negotiations of the parties with the United States Department of Defense, Department of the Army ("Army") to minimize the institutional controls and deed restrictions which would be incompatible with the City's proposed Comprehensive Plan Amendment. c. Coordinate the negotiations of the parties with the Minnesota . Army National Guard to meet their needs efficiently and economical1y. d. Formulate and implement strategy to ensure support of Minnesota's Congressional Delegation. e. Advise the City of the status of al1 negotiations with various agencies and parties through regular progress reports. 2. City Oblie:ations. The City shall accomplish the fol1owing tasks: a. Participate in negotiations and review and comment on any proposed agreements. b. Advise the Developer of the status of all negotiations with various agencies and parties through regular progress reports. B. Environmental Analvsis of the AH Redevelopment Area. 1. Developer Oblie:ations. Developer shal1 accomplish the fol1owing . tasks: 3 . a. Coordinate negotiations with state and federal regulators to determine remediation standards which are acceptable to the parties. b. Ascertain the status of the Army's remediation efforts and coordinate negotiations with the Army for the transfer of remediation responsibility if deemed necessary or appropriate by the parties. c. Compile feasibility study encompassing environmental, demolition, infrastructure, market and open space issues. d. Work with insurance carriers to manage environmental risks and costs through specific pollution liability policies, and in a manner that does not expose the City to future environmental clean-up costs. e. Coordinate financial arrangements and insurance liability to maximize financing feasibility for redevelopment. . 2. City Oblhmtions. City shall provide Developer with environmental data which City has for the AH Redevelopment Area or which may be developed as part of the preparation of the City's Comprehensive Plan Amendment and Infrastructure Plan. C. Preparation of Land Use and Infrastructure Plan. 1. Developer Oblil!:ations. Developer shall accomplish the following tasks: a. Collect and analyze site data including: (1) TCAAP Site information sources to identify existing conditions. (2) Building inspection and infrastructure systems surveys, including location, verification, inventory, and TCAAP Site condition evaluations. (3) Research and field investigation results to identify system conditions, capacities and constraining . 4 D. elements of infrastructure as well as possible opportunities for expanded service. . b. Review and Comment. Review and comment on drafts of the City's Comprehensive Plan Amendment and Infrastructure Plans as well as the City's economic impact study relative to possible infrastructure financing. 2. City Obli!mtions. The City shall accomplish the following tasks: a. Planninl!: Consnltant. City shall prepare an RFQ and retain a planning consultant who shall prepare a Comprehensive Plan Amendment and Infrastructure Plan for the AH Redevelopment Area to include the following elements: (1) Zoning Ordinance, Design Guidelines, and related regulatory changes to ensure implementation of the Comprehensive Plan Amendment. (2) Transportation analysis and study. (3) . Preliminary layout of infrastructure (street, sewer, water, and storm water). b. Financial Consultant. Retain financial consultant to provide an economic impact study for the construction and payment of public infrastructure improvements for the AH Redevelopment Area. c. Comprehensive Plan Amendment. Submit Comprehensive Plan Amendment to Metropolitan Council for review and approval. d. Public Input. Retain the University of Minnesota Design Center for the American Urban Landscape to conduct community meetings regarding the reuse of the AH Redevelopment Area. e. Analvtical Data. Review and comment on data collected and analyzed by Developer. Disposition and Development Al!:reement. . 5 . . . 1. Exclusive Ril!ht to Nel!otiate. During the term of this Interim Agreement, Developer shall have the exclusive right to negotiate with the City regarding the acquisition and development of the AH Redevelopment Area or any portion thereof. City shall not solicit or entertain bids or proposals from third parties in regard to disposition and development of any portion of the AH Redevelopment Area without prior written consent of the Developer. 2. Rel!ular Meetinl!s. The parties shall conduct regularly scheduled meetings until the initial draft of the DDA is prepared and subsequent meetings as necessary to incorporate data obtained during the environmental analysis of the AH Redevelopment Area and the preparation of the City's Comprehensive Plan Amendment and Infrastructure Plans. 5.0 Access for Environmental Survey. Subject to receipt of approval from the Federal Government and the Minnesota Army National Guard, and subject to compliance with the following terms and conditions, Developer shall have the right to enter the AH Redevelopment Area for the purposes of inspections and tests: A. Developer shall pay for all testing, inspections, studies, or surveys of the AH Redevelopment Area. Developer shall keep the AH Redevelopment Area free and clear of all liens and shall repair any damage to the AH Redevelopment Area that is caused by or in any way connected with said tests, inspections, studies, or surveys. B. Developer shall submit to the City a list of persons and businesses who shall work on the AH Redevelopment Area. C. Developer shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with any testing work on the AH Redevelopment Area as required by the federal government or the City. D. Developer shall give all notices and comply with all applicable laws, ordinances, rules, regulations, and lawful orders of any public authority bearing on the safety of persons or property or their protection from damages, injury or loss. E. Developer shall indemnify and hold the City harmless for any damages caused by Developer's entry onto the AH Redevelopment Area. Developer 6 shall provide City with a Certificate of Insurance indicating that Developer . is insured for such risks. F. Comply with other obligations for the AH Redevelopment Area access as may be imposed by the federal government. 6.0 City Costs. Subject to the provisions of Section 6.0.(C), Developer shall reimburse the City for all costs which the City incurs during the term of this Interim Agreement in the discharge of the duties hereby imposed on the City including, but not limited to, engineering, legal, and planning consultants; and administrative time and expenses incurred by the City; and where deemed appropriate by the City Council, travel incurred by City Officials occasioned by attending meetings with third parties at Developer's request (all herein "Reimbursable Expenses"). The City's estimated budget for reimbursable expenses and billing rates is attached as Exhibit C. Changes to estimated budgets shall be approved by the Developer and the City Administrator. A. Restricted Account. Upon execution of this Interim Agreement, Developer shall deposit $100,000 with City which shall be placed in a restricted account and may only be used by City for reimbursable expenses. Prior to making a draw on a restricted account, City shall notify Developer. The notice shall include a documentation of costs incurred. Each time the balance in the restricted account drops below $50,000, Developer shall deposit an additional $50,000. . B. Avoidance of Duplication. City agrees to keep Developer apprised of the type of reimbursable expenses which are being incurred so that each party can attempt to avoid a duplication of services and expenses; provided that, the City, in its sole discretion, may determine which reimbursable costs are necessary for the City to incur in order to satisfy its obligations pursuant to the terms of this Interim Agreement. C. Developer Reimbursement. If this Interim Agreement is terminated by the City pursuant to the provisions of Section 8.0.(B)(1) and (2), and the City, within three (3) years of such termination, selects another non- governmental or private sector entity to plan, evaluate or develop all or a major portion of the AH Redevelopment Area, the City shall reimburse the Developer for the planning consultant costs which had been paid to the City as part of the reimbursable expenses identified in Section 6.0. 7.0 Limitations. This Interim Agreement does not constitute a disposition of property or any waiver of the exercise of control by the City. Execution of this Interim Agreement by the City is merely an agreement to enter into a period of exclusive . 7 . . . 8.0 negotiations according to the terms hereof, reserving discretion of final approval to the City as to any Disposition and Development Agreement and all proceedings and decisions in connection therewith. The City and Developer understand that the property in question is currently ownt<d by the United States Government and that the purpose of this Interim Agreement is to assist in negotiations with said Government to have the site conveyed to the City on terms and conditions favorable to the City and for the purposes outlined in this Interim Agreement or as may be described in a final Disposition and Development Agreement. Term of A2reement. This Interim Agreement shall become effective upon execution by City and Developer ("Commencement Date") and shall terminate in twenty-four (24) months from such Commencement Date unless terminated at an earlier date as hereinafter provided, or extended by mutual consent of the parties: A. Developer Non-feasibility Determination. If at any time the Developer determines that the development of the AH Redevelopment Area is not feasible for any of the following reasons, Developer can terminate this Interim Agreement in its sole discretion: 1. Inability to negotiate with government agencies under economical terms for the disposition and remediation of the AH Redevelopment Area. 2. Discovery of environmental conditions not currently anticipated and remediation costs associated therewith which would make the development not economically feasible. 3. Failure of the City to adopt a Comprehensive Plan Amendment consistent with the Vento Plan for the AH Redevelopment Area. 4. Determination that private development of the AH Redevelopment Area by Developer is not feasible. 5. Failure to secure governmental approvals which would allow environmental remediation and redevelopment to occur. 6. Failure of Developer and City to agree to proceed with each step of the proposed planning process, as outlined on Exhibit D attached hereto. 8 B. City Best Interest Determination. If, at any time, the City determines that it is not in the best interest of the City to obtain the AH Redevelopment Area for any of the following reasons, City can terminate this Interim Agreement in its sole discretion: . 1. A proposal to transfer property in a manner that would expose the City to unacceptable environmental remediation risks. 2. Failure of Developer to propose a land development plan consistent with the Vento Plan for the AH Redevelopment Area and the City's Comprehensive Plan Amendment. 3. Failure of City and Developer to agree to proceed with each step of the proposed planning process, as outlined on Exhibit D attached hereto. C. Default. If Developer fails to perform its obligations under Section 6.0, the City may serve Notice of Default upon the Developer, by certified mail, return receipt requested. The Developer shall have thirty (30) days from the date of the Notice of Default to cure the default or the City may terminate this Interim Agreement. Termination for default pursuant to this section shall not obligate the City to make reimbursements pursuant to Section 6.0.(C). . 9.0 Notice and Correspondence. Any notice required to be given to either party shall be in writing and deemed given if personally delivered upon the other party; or if deposited in the United States mail and sent certified mail, return receipt requested, postage prepaid and addressed to the other party at the address set forth below; or if sent via facsimile transmission during normal business hours to the party to which notice is given at the telephone number listed for fax transmission. A. Developer. Notices to Developer shall be addressed to the parties: I. Bart Rehbein President Glenn Rehbein Companies 8651 Naples Street, N.E. Blaine, Minnesota 55449 2. Kent M. Carlson Vice President of Development Ryan Companies US, Inc. 50 South Tenth Street, Suite 300 . 9 . . . Minneapolis, Minnesota 55403-2012 3. Daniel A. Blake Centex Homes 12400 White Water Drive, Suite 120 Minnetonka, Minnesota 55343 C. City. Notices to the City shall be addressed to the following party: 1. Mr. Joseph Lynch City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 10.0 Entire Agreement. This Interim Agreement contains the entire agreement of the parties with respect to the matters covered by this Interim Agreement and no other statement or representation by any employee, officer or agent of any party, which is not contained in this Interim Agreement, shall be binding or valid. 1 I .0 Modification. This Interim Agreement is not subject to modification except in writing. 12.0 Interpretation. This Interim Agreement has been negotiated by and between the representatives of both parties, all persons knowledgeable in the subject matter of this Interim Agreement, and each party had the opportunity to have the Interim Agrcement reviewed and drafted by their respective legal counsel. Accordingly, any rule of law or legal decision that would require interpretation of any ambiguities in this Interim Agreement against the party that has drafted it is not applicable and is waived. The provisions of this Interim Agreement shall be interpreted in a reasonable manner to effect the purpose of the parties and this Interim Agreement. 13.0 Captions. Titles or captions of sections and paragraphs contained in this Interim Agreement are inserted only as a matter of convenience and for reference, and in no way define, limit, extend or describe the scope of this Interim Agreement or the intent of any provisions. 14.0 Relationship of Parties. Nothing in this Interim Agreement shall create a joint venture, partnership, or principal-agent relationship between the parties. 15.0 Waiver. No waiver of any right or obligation of either party hereto shall be effective unless in a writing, specifying such waiver, executed by the party against 10 whom such waiver is sought to be enforced. A waiver by either party of any of its . rights under this Interim Agreement on any occasion shall not be a bar to the exercise of the same right on any subsequent occasion or of any other right at the time. 16.0 Counterparts. This Interim Agreement may be executed in two counterparts, each of which shall be deemed an original, but both of which shall be deemed to constitute one and the same instrument. 17.0 Attorney's Fees. In the event of any controversy, claim or dispute relating to this Interim Agreement, or the breach or interpretation thereof, each party shall bear its own costs. 18.0 Further Assurances. The parties each agree to make, execute and deliver such other documents, and to undertake such other and further acts, as may be reasonably necessary to carry out the intent of this Interim Agreement. 19.0 Exhibits. The following listed exhibits are attached hereto and incorporated herein. A. Exhibit A - Vento Plan. . B. Exhibit B - AH Redevelopment Area. C. Exhibit C - City Budget. D. Exhibit D - Proposed Planning Process. 20.0 Time of Essence. Time is hereby declared to be of the essence of this Interim Agreement and each and every provision hereto. 21.0 Non-Assi2nabilitv. Developer may not assign their interests in this Interim Agreement without consent of the City, which shall not be unreasonably withheld. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK SIGNATURES BEGIN ON FOLLOWING PAGE] . 11 . . . IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. DEVELOPER: CRR,LLC A MINNESOTA LIMITED LIABILITY COMPANY By STATE OF MINNESOTA) COUNTY OF )ss ) On this _ day of , before me, a Notary Public within and for said county, personally appeared , a , and executed the foregoing instrument and acknowledged that he executed the same by authority of and on behalf of CRR, LLC. Notary Public CITY OF ARDEN HILLS Dennis Probst Mayor Joseph Lynch City Administrator STATE OF MINNESOTA) COUNTY OF )ss ) On this _ day of , , before me, a Notary Public within and for said county, personally appeared Dennis Probst and Joseph Lynch, to me known to be the Mayor and City Administrator, for the City of Arden Hills and they executed the foregoing instrument and acknowledged that the instrument was executed by authority of and on behalf of the City of Arden Hills. Notary Public F:\users\LORNerry\Arden HilIs\Tcaap\TCAAP.Interim.Agr.. Draft #6.wpd August 15, 2002 (5:05PM) 12 Exhibit A e . . - ., Gl ::I I: ! I: o .. III I: 'j( Gl ... + \~ ...,':....~ ~~:-~.~~j --~ -.f~"";j~<-'~ .i~' ~- i\' El. lihi' \:"'";,,,~\ ~"", ltt/ii'N' -....... ~tlt{_~JI~'\' .~~.. ~k~~ .a~-:...~<<-tl,~_i: ~~I-~m\' - -- n 0"" '>l> ~ li:!":U.~ 0 De"., .jP"'^ % .. ~.. ~~f~.'.. ..e~J ~,i ~. I ~D~~ . " - ... ~ ~HILLS Vento Reuse Plan Legend - - V6I1to Reuse Plan _Coffi/OOrclallotlkellOOuSlrial _ GovernmenlC<lnlo:.r _Inslilut;onal _ JoinlComrrunilyAlhlelicF;alds _ OP'lnSpIlc.a _ AcIi~"o'Passiv"R"Cf"alio<l o Resiclentlal Water Wetland Ar_ L-1l'"-t,,-S_ourC"'n!!,>~S8Y Count~, City of Arden Hills . . . Exhibit C City of Arden Hills TCAAP Reuse Project Team Interim Development Agreement Budget Firm Services Estimated Fees Local Project Team Meetings 16,200 Briggs & Morgan Disposition negotiations 7,500 Development agreement 25,500 General support 11,025 Ehlers & Associates Financial impact analysis 8,750 Funding option analysis 3,500 Project financial feasibility analysis 7,000 Larkin, Hoffman, Government Affairs Daly & Lindgren Assist with approvals for transfer process. 60,000 Real Estate and Environmental legal issues Peterson, Fram, Coordination of City legal issues including 21,060 Bergman contracts, land use. Local Project Team Meetings 5,280 Infrastructure Design Review/Data 7,320 URS,Inc Transportation Plan Design Review 10,240 Environmental Process Review 9,480 Cost Estimate Review 9,280 DSU Comprehensive Planning Process 408,777 Arden Hills Staff Staff time relative to TCAAP Review 49,920 Time Total $660,832 Exhibit D . . . If ;1 ' I' '. ~ ~,1. ' ~Pil! i j! i f. I j .r~ i : i ! .!1 ::: ,:; ... . . . g 2 & l c o ii: "i " E'" ~5 'Q)+= ~j o~ .; --I "c > 0 '5'5 C "c ~~~ C .Q~ c- d C _ ~ " 0>" :2.~ g ~ .2~ ';5c1S .c 2 ~~ ~ 'Ii ,il! " _"0 0 5~:!; '6-0"0 iES6 ..so.... o{;,~ "", 0 :[h 8 '5 o 'c " E E o o 8 ~~.~~ . inn ,,35 g'2~ a80 hlil m S ~ ~ ':'l ~ . . . 0= = . .g ~ rl ..0 0 +~ ~.~ I .~ .~ ;:8 ~ t ~ ~ ~i o . . B t U e~ " ~ ;: . ~ '" ~ ~ '" w ..... :::I Cl w :I: () en Cl ~ 2 ~ <.!> o co: a.. ~ co: o ~ . ~ . - . 'i~ ~C .0 '.c~ ~~ I *. -~ 00 " ~ '" ~';; . - '" - te :;'i e I , I '---_-.-l - C o 0..", C <11 2'~ 'c Q) ::)(/) Eo E <11 "'0. >0 Eo ~(/) '" C -- ~ 0 ~ O~ ::) c::g <.!> .- <11 u::: ~O:: f . . . DRAFT#J~ INTERIM AGREEMENT 1.0 Parties. THIS INTERIM AGREEMENT is dated the day of , 2002, and is entered into by and between the City of Arden Hills, a Minnesota statutory city (herein "City") and CRR, LLC, a Minnesota limited liability company ("Developer"). 2.0 Recitals. A. WHEREAS, the City anticipates receiving frornTwin City Armv Ammunition Plant ("TCAAP Site") is located in Ramsev County and lYitbin the comorate boundaries of the City: B. WHEREAS. are-utilization Dlan for the TCAAP Site has been DreDared: !!enerally illustrates a maior area of continuin!! control and use bv the Minnesota Armv National Guard. an area for ODen soace and recreational use. and an area for residential and commercial use: and is commonly known as the "Vento Plan" which is attached hereto as Exhibit A: C. WHEREAS. the U.S. DeDartment ofthe Armv has determined that aDDroximatelv 774 acres (the "Excess Area") of the TCAAP Site are no lon!!er necessarY for U.S. Armv Dumoses. and has reDorted to the General Services Administration ("GSA") a conveyanee of approximately 771 acres of the former Twin Cities Army "\mmuBition Plant ("TC-\.."..P Site") whieh isthat the Excess Area is available for distribution: D. WHEREAS, the City anticiDates that 661 acres of the Excess Area will be conveyed to the Citv (" AH Redevelooment Area"). and that 113 acres of the Excess Area will be conveyed to Ramsev County ("Rice Creek Corridor Area"). as more particularly described or ilmstrated on Exhibit "A. attached; B. "'HEREl.S, the City desires to ha'le the TCl.f.P Site developed as a mixed \lse open space, recreational, eommereiaI, residential and professional development ("Projeet") generally consistent with this portion of the Vento Plan, attached as Exhibit B ("TC"..AP Utilization Plan"); C. E. WHEREAS, on Exhibit B attached hereto: WHEREAS. the parties agree that the TC^~\P Utilization Plan providesAH RedeveloDment Area will be develooed oursuant to the , Vento Plan. but acknowledl!:e that the Vento Plan is a broad framework . for the Projeet and that modificatioo of the TCL'\P Utilization Plan may be necessary or appropriate due to eeenomie, environmeHtal, or other factors; l}develonment which may need to he refined when the environmental remediation analysis for the AH Redevelonment Area. and nossiblv adjoining areas. is comnleted: F. WHEREAS, the narties al!"ree that the westerlv 276 acres of the area under the use and control of the Minnesota Armv National Guard C'Minnesota Guard Area") should be considered when adontinl!: a land use nlan and an infrastructure Dlan for the AH Redevelonment Area even thoUl!:h the Minnesota Armv National Guard will continue to use and control the Minnesota Guard Area for an indefinite neriod of time: G. WHEREAS, the City has selected the Developer to be the Master Developer for the eOflstruetioHredeveloDment of the Projeet on the TCL'\P SiteAH RedeveloDment Area subject to the negotiationterms and exeeutioflconditions of a Disposition and Development Agreement ("DDA"); EH. WHEREAS, Developer, at its sole cost and expense, has agreed to assist the City in obtaining a transfer of the TC.^J.P 8iteAH RedeveloDment Area from the GSA and to undertake an extensive environmental analysis of the TC^~'\P 8iteAH Redevelonment Area in order to determine if it is economically feasible to oonstruet the Projeet on the TC^~'\P 8itenroceed with environmental remediation and redeveIonment; and . Fl WHEREAS, the parties wish to enter into an Interim Agreement which describes the obligations of the parties relating to the transfer of the TC/JJ' SiteAH RedeveloDment Area, the environmental survey and analysis of the TC^~'\P 8iteAH Redevelonment Area, the preparation of a DDA which would become effective upon transfer of the TC'\.'\P 8iteAH Redevelonment Area to the City and the preparation of an Amendment to the City's Comprehensive Land Use Plan for the TC'\.^.P 8iteAH Redevelonment Area ("Comprehensive Plan Amendment"). NOW, THEREFORE, in reliance upon and in consideration of the mutual undertakings herein expressed, City and Developer agree to the following terms and conditions: 3.0 Guidilll! Princinles. The parties acknowledge that the transfer of the TC^J.P 8iteAH Redevelonment Area; the environmental survey of the TCL^.P SiteA!! Redevelonment Area; the preparation of a land use and infrastructure plan; and . 2 . . . . the negotiation of the DDA will be a complex and expensiYe undertaking which will require the cooperation of the parties and the coordination of activities in order to achieve common goals in a cost effective manner. Therefore, the parties agree that throughout the term of this Interim Agreement, their conduct will be governed by the following general principles: A. Cooperation with each other and sbarin!! of all information obtained in connection witb tbe tasks defined berein; B. Full disclosure of activities and dealings with third parties; C. Accomplishment of tasks in a timely manner; and D. Avoidance of cost duplications. E. Pursuanit of common goals and diselosllre, where it apflears that goals are no IORger in common. F. Share all infaffilEltion obtained in CORRection with the tasks defined herein, F. Adberence to tbe !!eneral develooment !!uide illnstrated bv tbe Vento Plan. 4.0 Maior Tasks. =The following major tasks shall be undertaken and completed by the parties during the term of this Interim Agreement or any extension thereof. A. Negotiated or Legislative Transfer of TCAAP ~;netbe AH Redevelooment Area. 1. Developer Obligations. Developer shall accomplish the following tasks: a. Coordinate meetings between the City and GSA regarding negotiation of a non-competitive land transfer agreement. b. Coordinate the negotiations of the parties with the United States Department of Defense, Department of the Army ("Army") to minimize the institutional controls and deed restrictions which would be incompatible with the City's proposed Comprehensive Plan Amendment. 3 B. . c. Coordinate the negotiations of the parties with the Minnesota Army National Guard to meet their needs efficiently and economically. . d. Formulate and implement strategy to ensure support of Minnesota's Congressional Delegation. e. Advise the City of the status of all negotiations with various agencies and parties through regular progress reports. 2. City Obli!mtions. The City shall accomplish the following tasks: a. Participate in negotiations and review and comment,-in--a timely manner, on agreements proposed as a result of the cOlnflletion of Dovoloper Obligations pHfSliant to Hl(}.)(l) on anv nronosed al!reements. b. Advise the Developer of the status of all negotiations with various agencies and parties through regular progress reports. Environmental Analvsis of TCA.AP Sitethe AH Redevelonment Area. . 1. Developer Obli!mtions. Developer shall accomplish the following tasks: a. Coordinate negotiations with state and federal regulators to determine remediation standards which are acceptable to the parties. b. Ascertain the status of the Army's remediation efforts and coordinate negotiations with the Army for the transfer of remediation responsibility if deemed necessary or appropriate by the parties. c. Compile feasibility study encompassing environmental, demolition, infrastructure, market and open space issues. d. Work with insurance carriers to manage environmental risks and costs through specific pollution liability policies, and in a manner that does not expose the City to future environmental clean-up costs. . 4 . . . . e. Coordinate financial arrangements and insurance liability to maximize financing feasibility for redevelopment. 2. City Oblil!:ations. City shall provide Developer with environmental data which City has for the TCA~ ^.P SiteAH Redevelonment Area or which may be developed as part of the preparation of the City's Comprehensive Plan Amendment and Infrastructure Plan. C. Preparation of Land Use and Infrastructure Plan. 1. Developer Oblil!:ations. Developer shall accomplish the following tasks: a. Collect and analyze site data including: (1) Reyie',y of OR baseTCAAP Site information sources to identify existing conditions. (2) Perf-orm bBuilding inspection, and infrastructure systems surveys. including location. verification, inventory, and TCAAP Site condition evaluation~. (3) Eyaluate the rResearch and field investigation results to identify system conditions, capacities and constraining elements of infrastructure as well as possible opportunities for expanded service. b. Review and Comment. Review and comment on drafts of the City's Comprehensive Plan Amendment and Infrastructure Plans as well as the City's economic impact study relative to possible infrastructure financing. 2. City Oblil!:ations. The City shall accomplish the following tasks: a. Planninl!: Consultant. City shall prepare an RFQ and retain a planning consultant who shall prepare a Comprehensive Plan Amendment and Infrastructure Plan for the TCAf.P SiteAH Redevelonment Area to include the following elements: (1) Zoning Ordinance, Design Guidelines, and related regulatory changes to ensure implementation of the Comprehensive Plan Amendment. (2) Transportation analysis and study. 5 (3) . Preliminary layout of infrastructure (street, sewer, water, and storm water). b. Financial Consultant. Retain financial consultant to provide an economic impact study for the construction and payment of public infrastructure improvements for the TCLAJ> SheAl!: Redevelonment Area. c. Comnrehensive Plan Amendment. Submit Comprehensive Plan Amendment to Metropolitan Council for review and approval. d. Public Innut. Retain the University of Minnesota Design Center for the American Urban Landscape to conduct community meetings regarding the reuse of the TC\.AJ> SiteAH Redevelonment Area. e. Analvtical Data. Review and comment on data collected and analyzed by Developer. D. . Disposition and Development Al!reement. 1. Exclusive Ril!ht to Nel!otiate. During the term of this Interim Agreement, Developer shall have the exclusive right to negotiate with the City regarding the acquisition and development of the TC^v\P SitoAH Redevelonmeut Area or any portion thereof. City shall not solicit or entertain bids or proposals from third parties in regard to disposition and development of any portion of the TCI.AP SiteAH Redevelonment Area without prior written consent of the Developer. 2. Developer PartieipatioH. The parties aRtioipate that ooring the term of this Interim Agreement, communieations and negotiations with the "^J1'IT)', GSA, IlRd other third parties may take place concerning the acquisition of the TC\AP Site and necessary appF6yals for any proposed project. Developer shall be entitled to partieipate in sHch discllssions llnless any said third party objects to the participation by the Developer; or it is legally inappropriate f0r the De'/elOfler to participate in the disCllSsions or negotiations takiHg place in a closed session of a Pllblic agency. . 6 '. . . . ;l Rel!:ular Meetinl!:s. The parties shall conduct regularly scheduled meetings until the initial draft of the DDA is prepared and subsequent meetings as necessary to incorporate data obtained during the environmental analysis of the TCA:'.}' SiteAH RedeveloDment Area and the preparation of the City's Comprehensive Plan Amendment and Infrastructure Plans. 5.0 Access to TC".AP Site. for Environmental Survey. Subiect to receiDt of aDDroval from the Federal Government and the Minnesota Armv National Guard. and subiect to comDliance with the followini! terms and conditions. Developer shall have the right to enter TC"..:'.P Sitethe AH RedeveloDment Area for the purposes of conducting inspections and tests following cool'dinatioH with and approval from the federal go'remmeRt, sab-ject to the following terms Elfld conditions: A. Developer shall pay for all testing, inspections, studies, or surveys of the sfteAH RedeveloDment Area. Developer shall keep the sfteAH RedeveloDment Area free and clear of all liens and shall repair any damage to the sfteAH RedeveloDment Area that is caused by or in any way connected with said tests, inspections, studies, or surveys. B. Developer shall submit to the City a list of persons and businesses who shall work on the sfteAH RedeveloDment Area. C. Developer shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with any testing work on the sfteAH RedeveloDment Area as required by the federal government or the City. D. Developer shall give all notices and comply with all applicable laws, ordinances, rules, regulations, and lawful orders of any public authority bearing on the safety of persons or property or their protection from damages, injury or loss. E. Developer shall indemnifY and hold the City harmless for any damages caused by Developer's entry onto the TCL".}' SiteAH RedeveloDment Area. Developer shall provide City with a Certificate ofInsurance indicating that Developer is insured for such risks. F. Comply with other obligations for TCAAP Sitethe AH RedeveloDment Area access as may be imposed by the federal government. 7 , 6.0 Ce~t ReimbursementCity Costs. :fSubiect to the orovisions of Section 6.0.(C), . Developer shall reimburse the City for all costs which the City incurs during the term of this Interim Agreement in the discharge of the duties hereby imposed on the City including, but not limited to, engineering, legal, and planning consultants; and administrative time and expenses incurred by the City; and where deemed appropriate by the City Council, travel incurred by City Officials occasioned by attending meetings with third parties at Developer's request (all herein "Reimbursable Expenses"). The City's estimated budget for reimbursable expenses and billing rates is attached as Exhibit C. Changes to estimated budgets shall be approved by the Developer and the City Administrator. A. Restricted Account. Upon execution of this Interim Agreement, Developer shall deposit $100,000 with City which shall be placed in a restricted account and may only be used by City for reimbursable expenses. Prior to making a draw on a restricted account, City shall notifY Developer. The notice shall include a documentation of costs incurred. Each time the balance in the restricted account drops below $50,000, Developer shall deposit an additional $50,000. B. Avoidance of Duolication. City agrees to keep Developer apprised of the type of reimbursable expenses which are being incurred so that each party can attempt to avoid a duplication of services and expenses; provided that, the City, in its sole discretion, may determine which reimbursable costs are necessary for the City to incur in order to satisfy its obligations pursuant to the terms of this Interim Agreement. . C. Develooer Reimbursement. If this Interim A!!reement is terminated by the City oursuant to the orovisions of Section 8.0.(8)(1) and (2). and the City. within three (3) vears ofsuch termination. selects another non-!!overnmental or Drivate sector entity to olan. evaluate or develop all or a maior Dortion of the AD RedeveloDment Area. the City shall reimburse the DeveloDer for the Dlannin!! consultant costs which had been Daid to the City as Dart of the reimbursable eXDenses identified in Section 6.0. 7.0 Limitations. This Interim Agreement does not constitute a disposition of property or any waiver of the exercise of control by the City. Execution of this Interim Agreement by the City is merely an agreement to enter into a period of exclusive negotiations according to the terms hereof, reserving discretion of final approval to the City as to any Disposition and Development Agreement and all proceedings and decisions in connection therewith. The City and Developer understand that . the property in question is currently owned by the United States Government and that the purpose of this Interim Agreement is to assist in negotiations with said 8 . . . 8.0 Government to have the site conveyed to the City on terms and conditions favorable to the City and for the purposes outlined in this Interim Agreement or as may be described in a final Disposition and Development Agreement. Term of Al!:reement. This Interim Agreement shall become effective upon execution by City and Developer ("Commencement Date") and shall terminate in twenty-four (24) months from such Commencement Date unless terminated at an earlier date as hereinafter provided, or extended by mutual consent of the parties: A. Developer Non-feasibility Determination. If at any time the Developer determines that the development of the Tc'^J.P SiteAH RedeveloDment Area is not feasible for any of the following reasons, Developer can terminate this Interim Agreement in its sole discretion: 1. Inability to negotiate with government agencies under economical terms for the disposition and remediation of the TCf..\P SiteAH RedeveloDment Area. 2. Discovery of environmental conditions not currently anticipated and remediation costs associated therewith which would make the development not economically feasible. 3. Failure of the City to adopt a Comprehensive Plan Amendment consistent with the Tc'^.i\P UtilizatioR Plan. 1. Determine pursuant to the f-easibility GIDdies deseribed in Section 1.0.Bo1.e.Vento Plan for the AH RedeveIoDment Area. 4. Determination that private development of the TC"^..\P SiteAH RedeveloDment Area by-the Developer is not feasible. 5. Failure to secure governmental approvals which would allow the Project to proeeed. environmental remediation and redevelonment to occur. 6. Failure of DeveloDer and City to al!ree to Droceed with each step of the Dronosed planninl! Drocess. as outlined on Exhibit D attached hereto. B. City Best Interest Determination. If, at any time, the City determines that it is not in the best interest ofthe City to obtain the TC^",\P SiteAH Redevelonment Area for any of the following reasons, City can terminate this Interim Agreement in its sole discretion: 9 1. A proposal to transfer property in a manner that would expose the City to unacceptable environmental remediation risks. . 2. Failure of Developer to propose a land development plan consistent with the TCI.:\P UtilizationVento Plan for the AD Redevelooment Area and the City's Comprehensive Plan Amendment. 3. Failure of City and Develooer to al!ree to oroceed ",!!h each step of the orooosed plaoninl! orocess. as outlined on Exhibit D attached hereto. C. Default. If Developer fails to perform its obligations under Section 6.0, the City may serve Notice of Default upon the Developer, by certified mail, return receipt requested. The Developer shall have thirty (30) days from the date of the Notice of Default to cure the default or the City may terminate this Interim Agreement. 9.0 Data aDd Reports. Developer ~Hall provide City with eopies of tHe reports lIHd studies as identified on Exflibit D. If this Interim f.greement is terminated, the City may retain SUCH data and reports Uflon payment of $ to tHe Developor. . 10.0 Termination for default oursuant to this section shall not oblit!"ate the City to make reimbursements oursuant to Section 6.0.(C). 9.0 Notice and Correspondence. Any notice required to be given to either party shall be in writing and deemed given if personally delivered upon the other party; or if deposited in the United States mail and sent certified mail, return receipt requested, postage prepaid and addressed to the other party at the address set forth below; or if sent via facsimile transmission during normal business hours to the party to which notice is given at the telephone number listed for fax transmission. A. Developer. Notices to Developer shall be addressed to the parties: 1. Bart Rehbein President Glenn Rehbein Companies 8651 Naples Street, N.E. Blaine, Minnesota 55449 2. Kent M. Carlson Vice President of Development . 10 . . . Ryan Companies US, Inc. 50 South Tenth Street, Suite 300 Minneapolis, Minnesota 55403-2012 3. Daniel A. Blake Centex Homes 12400 White Water Drive, Suite 120 Minnetonka, Minnesota 55343 B. City. Notices to the City shall be addressed to the following party: 1. Mr. Joseph Lynch City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 HQ.O Entire Al!:reement. This Interim Agreement contains the entire agreement of the parties with respect to the matters covered by this Interim Agreement and no other statement or representation by any employee, officer or agent of any party, which is not contained in this Interim Agreement, shall be binding or valid. H10 Modification. This Interim Agreement is not subject to modification except in writing. Bl.0 Interpretation. This Interim Agreement has been negotiated by and between the representatives of both parties, all persons knowledgeable in the subject matter of this Interim Agreement, and each party had the opportunity to have the Interim Agreement reviewed and drafted by their respective legal counsel. Accordingly, any rule oflaw or legal decision that would require interpretation of any ambiguities in this Interim Agreement against the party that has drafted it is not applicable and is waived. The provisions of this Interim Agreement shall be interpreted in a reasonable manner to effect the purpose of the parties and this Interim Agreement. 14;},.0 Captions. Titles or captions of sections and paragraphs contained in this Interim Agreement are inserted only as a matter of convenience and for reference, and in no way define, limit, extend or describe the scope of this Interim Agreement or the intent of any provisions. 1~~.0 Relationship of Parties. Nothing in this Interim Agreement shall create a joint venture, partnership, or principal-agent relationship between the parties. 11 16~.0 Waiver. No waiver of any right or obligation of either party hereto shall be . effective unless in a writing, specifying such waiver, executed by the party against whom such waiver is sought to be enforced. A waiver by either party of any of its rights under this Interim Agreement on any occasion shall not be a bar to the exercise of the same right on any subsequent occasion or of any other right at the time. 1 ~.O Countervarts. This Interim Agreement may be executed in two counterparts, each of which shall be deemed an original, but both of which shall be deemed to constitute one and the same instrument. 1 &1.0 Attornev's Fees. In the event of any controversy, claim or dispute relating to this Interim Agreement, or the breach or interpretation thereof, each party shall bear its own costs. 19,1i.0 Further Assurances. The parties each agree to make, execute and deliver such other documents, and to undertake such other and further acts, as may be reasonably necessary to carry out the intent of this Interim Agreement. ;W19.0Exhibits. The following listed exhibits are attached hereto and incorporated herein. "\. Exhibit /\ TC^~^.P Site. . A. Exhibit RA - Vento Plan. B. Exhibit B - AH Redevelonment Area. C. Exhibit C - City Budget. D. Exhibit D - Data and ReportsPronosed Planninl! Process. 2+,2.0 Time aDd BeDefitofEssence. Time is hereby declared to be of the essence of this Interim Agreement and each and every provision hereto. + 21.0 Non-Assilmabilitv. Develoner may not assil!n their interests in this Interim Agreement shall iRure to the benefit of the parties, their heirs, trustee, represefltatives, administrators, saccessors and assigns. without consent of the City. which shall not be unreasonablv withheld. [REMAINDER OF P AGE INTENTIONALLY LEFT BLANK SIGNATURES BEGIN ON FOLLOWING PAGE] . 12 . . . IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. DEVELOPER: CRR, LLC A MINNESOTA LIMITED LIABILITY COMPANY By STATE OF MINNESOTA) COUNTY OF )ss ) On this _ day of , before me, a Notary Public within and for said county, personally appeared , a , and executed the foregoing instrument and acknowledged that he executed the same by authority of and on behalf of CRR, LLC. Notary Public CITY OF ARDEN HILLS Dennis Probst Mayor Joseph Lynch City Administrator STATE OF MINNESOTA) COUNTY OF )ss ) On this _ day of " before me, a Notary Public within and for said county, personally appeared Dennis Probst and Joseph Lynch, to me known to be the Mayor and City Administrator, for the City of Arden Hills and they executed the foregoing instrument and acknowledged that the instrument was executed by authority of and on behalf of the City of Arden Hills. 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'" iZ '" '", '" " '- ... ~Q., '" '" "t;j = "" .;;; '" ." = ;:;, . " -B ::i ..6'g ~tl il .... -=~ ~~~ f5 13 iJ .-"'" S '" a " @ -;:; ~ <8..<::.... "'-.... .- O-iJ -- .s '" iJS S ~ ~~ o Po ;.- .... - " ';: .;;; CI "''''"''' " '" a e;; a () ~ 5 ~ fi:~ .I:! S 0 ~ go.:!) "-'" ';: "'.... B6;"8 """",,,, . . "8 " "-l .:.. -S ~ " '" " ... '" '" ~ . . . City of Arden Hills TCAAP Reuse Project Team Interim Agreement Budget Firm Services Estimated Fees Local Project Team Meetings 16,200 Briggs & Morgan Disposition negotiations 7,500 Development agreement 25,500 General support 11,025 Ehlers & Associates Financial impact analysis 8,750 Funding option analysis 3,500 Proiect financial feasibility analvsis 7,000 Larkin, Hoffman, Government Affairs Daly & Lindgren Assist with approvals for transfer process. 60,000 Real Estate and Environmental legal issues Peterson, Fram, Coordination of City legal issues including 21,060 Bergman contracts, land use. Local Project Team Meetings 5,280 Infrastructure Design ReviewIData 7,320 URS, Inc Transportation Plan Design Review 10,240 Environmental Process Review 9,480 Cost Estimate Review 9,280 DSU Comprehensive Planning Process 408,777 Arden Hills Staff Staff time relative to TCAAP Review 49,920 Time Total $660,832 SCOPE OF SERVICES AND FEE ESTIMATE . CITY OF ARDEN HILLS - TWIN CITIES ARMY ARSENAL PROJECT The City has asked Briggs and Morgan, Professional Association to represent the City in connection with the negotiation and drafting of a Disposition and Development Agreement with CRR, LLC relating to the approximately 660 acres the City anticipates acquiring from the United States Army. As we understand it, the City is not asking us to represent the City in connection with the City's negotiations with the General Services Administration for the acquisition of the property and is not asking us to assist the City in the preparation and adoption of comprehensive plan, zoning ordinance and subdivision ordinance amendments related to the development ofthe TCAAP site, but we believe it wilI be necessary for us to closely monitor those two processes since they will have significant impacts on the terms of Disposition and Development Agreement. Mary Ippel and Tom Bray will be the principal Briggs and Morgan, P.A. attorneys representing the City in connection with the negotiation and drafting of the Disposition and Development Agreement. Briggs and Morgan, P.A. will bill for its services on an hourly basis. Ms. Ippel and Mr. Bray's time will be billed at $300.00 per hour. To the extent deemed nccessary or appropriate, Ms. Ippel and Mr. Bray may seek assistance from other shareholders and associates. Shareholder time will be billed at the lower of their internal recovery rates or $300.00 per hour. Associate time will be billed at $175.00 per hour. It is our understanding the City's project team will be meeting once a month to discuss the Project. For purposes of this estimate, we are assuming that only one of use will attend the meetings and that meetings will last two hours. We are also allocating one hour of preparation and travel time for each meeting. During a project term of eighteen months this would result in an estimated 54 hours devoted to the City project team meetings and results in an estimated fee of$16,200. . Ifwe estimate that the negotiation and drafting ofthe "disposition" portion of the Disposition and Development Agreement will take approximately 25 hours which results in an estimated fee between $7,500. At this point in time we have had only very general discussions with the City regarding the scope of the "development" portion ofthe Disposition and Development Agreement. Although it is possible to anticipate the general nature of the issues that must be addressed in the Disposition and Development Agreement, we cannot, at this point, estimate the level of detail with which the City and CRR, LLC will choose to address those issues. For purposes oftbis scope of services estimate, we assume we will spend between 75 and 85 hours working on the "development" portion ofthe Disposition and Development Agreement which would result in fees between $22,500.00 and $25,500.00. At this point in time, however, we have no "objective" basis for this estimate. . 1431431 v3 . . August 5, 2002 Joseph Lynch, City Manager City of Arden Hills 1245 W. Highway 96 Arden Hills, MN 55112 RE: SERVICES FOR TCAAP Dear Mr. Lynch Thank you very much for the update on the Twin Cities Army Ammunition Planl reuse planning efforts. Ehlers & Associates will be pleased to provide services related to this planning and implementation process. Based on our discussion the services may include the following: . General project support including attending project meetings, support for team coordination, communications, development activity, meeting with development team as requested, assistance with legislative issues. . Evaluation of financial impact of plan design options including projected operating expenditures/expenses and revenues. . . Development of suggested funding options for capital costs related to proposed development. . Review of financial feasibility for development options prepared by the development team and city. A summary of the estimated costs for a one year project period are as follows: Activity Estimated Hours Fees Project meetings/follow up 78 13,650 Financial imoact analysis 50 8,750 Funding options 20 3,500 Financial feasibility analysis 40 7,000 Total 188 32,900 These services will be provided by Mark Ruff and Jim Prosser. Ehlers will commit to assuring that these individuals will be available for the expected twenty-four month term of the planning effort. Fees for these services will be billed at an hourly rate of$l75. Ehlers does not anticipate that these services will require any additional "out of pocket" expenses. Ehlers would seek City authorization prior to incurring any additional expenses. Signature: James Prosser Date Signature: Mark Ruff Date . C:\Documents and Settings\AaronP\Local Settings\Temporary Internet Files\OLKI 09\Proposal.8.05.02.doc l- t) w ..., o 0:: II.. 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ROBERT L HOFFMAN I3ERALDM.FRlEDEll EOWAROJ.DAl&COlL JOt<ND_FlA1.~ER: FIV>.NK I. HARYEY CHARLES So. MODEll . CHRlSTOPH€RJ.D1ET~ llJ'.O'\ H. FlSKEA mOMAS?_STOlTh.lI\I'l I.llCHAflC..JACKM.I.H JOHNIE.D1EI-l. JONS.SWIEAZEWSKI THOMASJ_fl.'fN'l JAAESp.aUINN TOCO I. rnEEWW GERAlD L SECK JOHNG.Ub>IXlUI5T DAYlE NOLAH " .lOHNACOTTER" ?AUl8.PlUHI(ETT K4llilEENM-PlOOTTENeNMP.N (JRJ;GOl'l,YE. KORS'fNl GAAY A. VAN CLEVE" TIMOTliYJ.KVt.NE "IICw.a.W.SCHLEY TEFl.RENCEE.EIjSH~ GAAYAFlENNEPCE CHRI$TCiPHEflJ.HARAJSTtw... Kl'NOEu.ol-n.ROGGe ~J.OOllmAS W\u'I.AJ.! C. GAIFFrTli, JR JDHNRHIll. f'ETERJ.COYlE 1.AARr' O. IMAM JANE E. 8REMER JOHII J. STUFENHAGEN M10-L0.ElJ_SMllli ANOfl.EW F. PERRIN FR:EQEAlCKW.NIEEl'JI-oIR LARKIN, HOFFMAN, DALY & LINDGREN, LTD. ATTORNEYS AT LAW v 2002 WlU.lAMG.Tt-lORNTON DOUOlAS M. RAM.tR LYNN....srAAKO\f!CH STEPI'lENJ.KAAlINSKl THOM/\SF,~ DAHlE\.. T.KAOl.EC ~S.HUliTA" l<ENNEl"HCOREHDSTRDM fo/IIN"'-,,",YER ,lAMl:SM.SUSAG" CNIlElJ.BALUNTINE JEF1'REYO.CAHlLL SEAAO.KEUY .IO&EPHJ.FITT/lHTE,JR TKOMASJ.OPPOLOo' JONATHANJ.FOGEL """'"'~~ t.lARKO.CHRISTClf'HERSOO. NEALJ.l!lANCHm TAMARAO'NEIU.MOREL.AHO JAIoESA.hlCGREEVY,lr THOWISA.GL.M>" TOOO "'" T'<'YLOR OiRl$TOPHERJ. DEIKE GENEVlEVEA.l1ECK .....~ '""" ~M.BENSON JEAl:flAYC.ST1ER .,lONoIC, IrolOBEOO CHRlSM.HEFFEl.EIOYVER MlCWl.ELfIo.ESSlEN "''''''"'''- J.o.uESP.~N" JACl(F.DALY O.KlENNET!l.UNDGRlON AlSO,o.oM:TTEOINWl$CON$lN .. ONLYADMlTTEOlN'l:NJA 1500 WELlS FARGO PlAZA 7900 XERXES AVENUE SOUTH MINNEAPOliS, MINNESOTA 55431..1194 TELEPHONE (952) 835-3800 FA:;( (952) 896-3333 August 5,2002 Mr. Joseph Lynch City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 .Re: TCAAP Representation of City of Arden Hills Dear Joe: Our firm will represent the City of Arden HiUs, Minnesota in conneetion with a proposal to "excess" the so-called TCAAP property to the City for redevelopment. Our engagement will be limited to consulting with the City on government affairs matters relating to the federal government's TCAAP decision process in order to obtain control of the desired land area in a timely fashion. More specifically, we will assist in developing support for the City from elected officials at the federal and state levels, including Rep. Betty McCollum, Sen. Mark Dayton and key state legislative and state agency leaders, as necessary. The pending election campaign, coupled with legislative redistricting, produces some uncertainty about which legislative and ageney leaders to engage at this time. Our services in this matter will be provided on an hourly basis at our normal rates. Chris Dietzen's hourly rate for 2002 is $300.00 per hour. Peter Coyle's hourly rate for 2002 is $260.00 per hour. These rates are subject to adjustment periodically. Associate and paralegal rates range from $85.00 per hour to $220.00 per hour. Our projected budget for 2002 is $35,000; for 2003, we projeet a budget of $50,000. The actual expenditure for legal fees will depend on tasks we undertake in support of the City and its proposed developers. Weare not including legal work relating to environmental issues in our estimate of fees. Should we be requested to provide such assistance, we will separately confirm the work with an estimate of fees. In addition to our legal fees, the City will be responsible for our out-of-pocket costs for items such as photocopies, couriers, mileage, airfare, hotel, etc. Weare not anticipating out-of-town travel at this time. . Thank you for the opportunity to advise the City on this important matter. LARKIN, HOFFMAN, DALY & LINDGREN, LTD. Mr. Joseph Lynch August 5, 2002 Page 2 . Please feel free to call either of us if you have any questions. Sincerely, . ~ ~ J.Dk,,=, ~d Peter J. Coyle, for LARKIN, HOFFMAN, DALY & LINDGREN, Ltd. 786186.1 . . . ~ ~HILLS MEMORANDUM DATE: August 16, 2002 Agenda Item 2.B.1 TO: Joe Lynch, City Administrator SUBJECT: Aaron Parrish, Community Resources Director Terrance Post - City Account~ Budget discussion at August 19, 2002 Worksession cc: FROM: At the Council Worksession of August 19, 2002, I would like to focus the 2003 budget discussion on two main areas - baseline budget salary assumptions and allocations and on-going policy/priority issue items. . Baseline Salary Enclosed are two spreadsheets ("Administrative Personnel" and "Operations and Maintenance") that detail salary assumptions and salary cost allocations on a cost center basis. Combining the totals from the two functional areas yields the folIowing total city salary expenditures: Admin FT Salaries $506,900 $526,265 $19,365 3.82% O&M FT Salaries $477,276 $509,515 $32,239 6.75% Total FT Salaries $984,176 $1,035,780 $51,604 5.24% Admin Total Salary & $637,611 $666,404 $28,793 4.52% Benefits O&M Total Salary & $657,540 $690,617 $33,077 5.03% Benefits Total Salary & Benefits $1,295,151 $1,357,021 $61,870 4.78% Portion of Admin Total $484,220 $455,372 ($28,848) (5.96%) Le Su orted . Portion ofO&M Total $318,777 $278,074 ($40,703) (12.77%) Levy Su orted Total Salary & Benefits $802,997 $733,446 ($69,551 ) (8.66%) Levy Sup orted . . . 2 August 16,2002 Budget discussion at August 19,2002 Worksession The reduction in the salaries and benefits that are levy supported in the 2003 proposed budget (compared to the 2002 budget) arises primarily from a more aggressive alIocation of administrative salaries into TeAAP Fund No. 229 and a reduction in planned O&M resources from Park Maintenance into Sanitary Sewer Fund No. 602 and Surface Water Management Fund No. 604. It should also be noted that the recent LRA salary recommendations from an implementation standpoint have not been reflected in the baseline. Other/On-~oin~ Bud~et Policy Issues 1. Level of funding for the Day in the Park activity. 2. Implementation costs of the LRA salary study. 3. Recreation operations subsidy source. 4. Input still required for five-year parks CIP. 5. 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