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HomeMy WebLinkAboutCCP 11-25-2002 ~ ~HILLS Arden Hills City Council Monday November 25, 2002 City Philosophy of uali services throu h the innovative and Mayor: Dennis Probst Council Members: Beverly Apllkowski David Grant Gregg Larson Lois Rem To rovide a basic and necess 1245 W, Highway 96 Arden Hills, Minnesota 55112 651.634,5120 oseful use of resources. Agenda City Council Meeting Convenes 7:00 PM Call to Order 1. AGENDA 2, MINUTES A. October 21,2002 Work Session B, November 12, 2002 Council C. November 18, 2002 Work Session D, November 18, 2002 SPECIAL City Council Meeting 3, CONSENT CALENDAR A. Claims and Payroll B, Authorize distribution oftetter to the GSA and Army. C, Resolution No. 02-64: A Resolution Approving the 2003 Animal Control Contract. 4, PUBLIC INQUlRIESIINFORMATIONAL 5. PUBLIC HEARINGS 7:00 Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its nonnal sequence on the agenda. Public InqniriesJInformatlonal is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 6, COMMUNITY SERVICES A, Planning Case No. 02-29: Davidson Companies SUP B, City Water Meter Replacement: Cleveland and County Road B 7, OPERATIONS & MAINTENANCE A. Resolution No, 02-61: A Resolution Removing State Aid Designation from Fernwood Avenue 8, ADMINISTRATION CITY COUNCIL REPORTS A. Council Member Grant B. Council Member LaTSon C. Council Member Aplikowski D, Council Member Rem E, Mayor Probst TCAAP: Twin Cities Army Ammunition Plant PMP: Pavement Management Plan PTRC: Parks, Trails and Recreation Committee Arden Hills City Council Agenda November 25, 2002 Page 2 Aaron Parrish Peter HellegeTS Tom Moore Greg Brown Joe Lynch . . . ~ ~HILLS MEETING MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, OCTOBER 21, 2002, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER Mayor Probst called the meeting to order at 4:47 p.m. Present: Council Members Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Also present: City Administrator, Joe Lynch; Director of Operations and Maintenance, Tom Moore; Director of Community Services, Aaron Parrish; Superintendent of Operations and Maintenance Jim Perron; City Engineer, Greg Brown; and PerSOlll1el Director/Deputy Clerk, Cynthia Young. 2.A OPERATIONS & MAINTENANCE: Karth Lake Pumuinl! Engineer Brown detailed the flow of travel of the water related to the Karth Lake issue, He said there was concern from the Wyncrest Circle homeowners that pumping may have caused moisture problems in their basements. He explained that URS had checked out the physical restraints of the area stating the pipe is much lower than the basement(s) in question. He said the water is high, and the DNR did approve the pumping permit. Mr. Brown eXplained that the pumping commenced two weeks earlier. Mr. Brown said all the manholes and storm lines were in good condition. He noted that no drainage pipes were plugged. The Work Session audience included several residents with property which abuts Karth Lake, and also neighbors who felt their property was affected by the pumping and high water levels. ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES OCTOBER 21, 2002 2 . The Councilmembers stated that the lake levels in Arden Hills were all at high levels, not just Karth Lake. Councilmember Larson suggested the City continue the pumping procedure for a short time, then stop. He said no empirical evidence of damage to property or basements of homes had been introduced, Councilmember Larson said the sentiment was to avoid pumping to goal. Rather, pump to two foot level, stop and assess the situation over the winter season, then spend more time on a permanent solution. Councilmember Aplikowski suggested that the pumping procedure should continue until the next Council meeting, and the drainage pipes should be checked for blockage. Councilmember Grant stated the City should continue pumping, and look to a longer term solution in the spring, but currently pump to levels no lower than the OHW. Councilmember Rem said she was not convinced the City should to go back to the full pumping rate, stating half rate speed seemed to be working. She noted one factor missing with this issue was the need for representation from the DNR and the Rice Creek Watershed District. She recommended pumping continue for seven more days at half rate, stop, and re-visit the issue mid-winter. She also recommended the City televise the lines, . The Council received (attached several letters and a petition from Arden Hills residents concerning the Karth Lake Pumping issue. Mayor Probst suggested the City continue to pump at current levels and make a decision at the Monday, October 28, 2002 City Council meeting. The Council consensus was to continue pumping at half rate pace, televise the storm sewer, the with City Engineer work with Ms. Jacobson and any other residents regarding problems, and revisit the situation at the Monday, October 28, 2002 Council meeting, . ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES OCTOBER 21,2002 3 . 3,B COMMUNITY SERVICES Guidant Update Director Parrish stated that Guidant had submitted an application for a preliminary plat and master plan PUD. He noted the Planning Commission held a public hearing and took made a recommendation to the Council on October 2, 2002 to approve the preliminary plat with the recommendations as found in the October 15, 2002 staff report. He explained that Guidant proposed the following response as it relates to the park dedication issue: I. Provide an easement for the existing City trail that crosses onto the Guidant Campus; 2, Provide public access to the trail system being developed within the Guidant Campus; 3. Contribute $350,000.00 toward the construction of a combination warming house/activity center/picnic pavilion. Director Parrish requested Council's input and direction. . Councilmember Larson said he was not supportive of the proposal, stating his concern was that the dollars spent on Cummings Park is not in line with the Park Comprehensive Plan. Councilmember Grant said he agreed with Councilmember Larson, further stating, of the entire park dedication fee, some dollars should go to Perry Park. Councilmember Aplikowski asked what a new building cost. Director Moore stated he expected bids it at $350,000. Director Parrish said he thought Guidant was less inclined to provide park fee, when they are also making such significant public improvements. Mayor Probst said when this issue initially came up, he felt uncomfortable with a park dedication fee, and suggested further discussion regarding re-routing trails. . Administrator Lynch said the basic premise of the park dedication fee is to deal with potential demand on parks, donate money on an annual basis, over the years. ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES OCTOBER 21, 2002 4 . Councilmember Larson stated he was not supportive of dropping $350,000.00 in one park, when other shelters are needed in the City. Councilmember Rem asked if PTRC had reviewed the proposal. Director Moore answered yes, and asked if there was a way to accomplish the idea that this park is NOT Guidant's park. After further discussion, the Council consensus was to "move down the Guidant path", and commit to the $350,000.00 and spend other monies elsewhere, adding they wanted to consult with the PTRC and get its input. 3.B TECHNOLOGY MASTER PLAN Director Parrish explained that staff prepared a Master Technology Plan for the Council's consideration. He noted the plan sought to outline the strengths, weaknesses, threats and opportunities relative to technology in the City. Mr. Parrish said the plan had been reviewed by the City Management Team and other . staff members along with the Web site Taskforce. The Council briefly discussed the strengths of the document, citing the specific strategic initiatives, and directed staff to being forth an approval document at the next Council meeting. 3.C I-35W BillLD-OUT STUDY Director Parrish presented the I-35W Build-Out Study, and requested Council comment. Mayor Probst suggested the Council postpone dialogue concerning the I-35W Build-Out Study be postponed to the November Work Session. 4,A 2003 Non-Barl!aininl! Emulovee Benefit Renewal Personnel Director/Deputy Clerk Young presented the Council with a summary of the non-bargaining unit employees 2003 benefit, 2000-2002 benefit history, and a summary of the salary and benefits costs. Ms. Young requested staff review and provide comments. . . . ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES OCTOBER 21,2002 5 No comments from the City Council indicated any amendments to the 2003 Non- bargaining Employee Benefits, 4.B 2003 Council Retreat Ms. Young explained that she and the City Administrator had met with Marilyn Condon of M.M, Condon and Associates to discuss the identification of the needs, project outcomes and action plans for the 2003 Council Retreat. Ms. Yong said the first step in the process was that Ms. Condon would meet [informally] with the Councilmembers, individually. She noted that Ms. Condon would then prepare ideas set forth in those meetings as the basis for a 2003 Retreat Agenda. The Councilmembers agreed to the approach and the consultant and requested staff alert Ms. Condon that they wanted to arrange the informal meetings after the November 5, 2003 General Election, 4.C Emplovee Reco2:nition Committee Ms. Young reviewed the current employee recognition staff volunteer roster, and also mentioned that the employees had been working on a staff newsletter. She noted that the staff committee would be presenting a formal recommendation to the Council at its organizational meeting in January, 2003, but requested direction from the Council at this time for Operations and Maintenance Worker Michael McKinney, who retires October 31, 2002. The City Council directed staff to purchase a gift equal to $10.00 for each year of service by Mr. McKinney and also prepare a plaque honoring him for thirty-one years of service to the City of Arden Hills. After receiving brief Council comments, Mayor Probst adjourned the meeting at 9:45 p,m, Respectfully submitted, Cynthia Young - Deputy Clerk Mayor Dennis Probst . Administrator Joe Lynch Petition to Stop the Pumping of Karth Lake . It is hereby petitioned that the pumping of water out of Karth Lake to lower its' surface level to an arbitrary point, set by the Minnesota Department of Resources, should be stopped. Any continued effort is a waste of city tax dollars and should be terminated. The Arden Hills City Council should rescind the motion made on September 30th at its meeting which authorized this waste of city tax dollars. Karth Lake is not a lake, but a natural depression in the landscape left by the last glacial period. As the climate and precipitation total changes each season, so changes the water level in the depression known as Karth Lake. This depression collects the run-off from the local landscape and underground flowage from at least 9 different springs. The depression does not have an outlet and the water level has varied over 15 feet in the past 20 years. The current higher level of Karth Lake has been caused by the unusual amount of precipitation received this spring and summer season. Every body of water in the local area has been affected by the unusual amount of precipitation. Lowering the level of Karth Lake as currently ordered will lower the water table in the surrounding area and may seriously affect the local environment. This change in the water table will lower the level of the surrounding ponds and may eliminate their use for winter activities. It will also decrease the ground moisture available this winter and . next spring for vegetation. Furthermore, the residents of the Wyncrest neighborhood were not notified that this pumping of Karth Lake was being considered and scheduled, though the pipes are going across Wyncrest private property and the pumped water is being dumped into their storm sewers. This dumping, since the pumps are not monitored 24 hours a day, could result in Wyncrest neighborhood houses and basements being flooded if a blockage occurs. This problem has happened in the past. We, therefore, petition the Arden Hills City Council to rescind their motion to pump Karth Lake from its current water level to an arbitrary lower water level. Furthermore, we hereby request that the Arden Hills City Council notify the residences around the drainage depression, known as Karth Lake, that the climate and weather control the level of this body of water and no pumping to change the natural level of the water is authorized. See attached sheets for those Arden Hills community members who have endorsed this petition.D . e e e It c/d C?, Pat Krenn 651.387.5510 Author's Address: 1230 Wyncrest Court 10/8/02 Petition to Stop the Pumping of Karth Lake Si nature Name Address 24. ' f)(;,{/ M ~z '#- . ( JJj1 uJ; 'A/C,(P57 <::7.e 25. 26. P /.Ii? ~,4yW ph.I,,' LA 8 r,{ I<' 27 \ ct..,B~ 28.\ 29. 30. 31. 32. 33. ~ 34._H"~ Lr0 v . 35. ~All~_ 36. ~ 37. 38. ./, // 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 12-:'; I.{/'t'..r.j,~ Or e . Pat Krenn 651.387.5510 Author's Address: 1230 Wyncrest Court 10/8/02 Petition to Stop the Pumping of Karth Lake Signature Name Address 50. 5l. 52. 53. 54. 55. 56. 57. 58. 59. 60. 6l. 62. 63. 64. 65. 66. 67. 68. 69. 70. 7l. 72. 73. 74. 75. < . . . . Pat Krenn 651.387.5510 Author's Address: 1230 Wyncrest Court 10/8/02 .. oc- .,.~ Petition to Stop the Pumping of Karth Lake Signature Name Address 1. 2. 3. 4 5. 6. 7. 8. 9. 10. ll. 12. 13. 14. 15 16. ' (l/f.Jl... 17. 18. 19. 20. 2l. s'6 t^.oPo 22. .J..!n~"e jY1dJy . (~I'1 '-t9. ~h~ ~, 1.-25i W. ~ ~ . Z;,..;:r S.~~~ XO~Tr- rhoDY I~ 7~ 4fH/~ V, lbf &k/l~ fl4 /<11 A/1./ U, ~p 30 kM..gcL. f2p, U '-8 Ip Rtt ( eb RcR /2..2- ~lJtd 14. . Ij 0; A",o/ c../..J . Hf'll 8mBL,c 1.;<0 . I Z. 'S' . Author: Pat Krenn 651.387.5510 Author's Address: 1230 Wyncrest Court 10/11/02 Petition to Stop the Pumping of Karth Lake Si natu e Name Address 23. 1'3)- 24. H 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 4l. 42. 43. 44. 45. 46. 47. 48. ,. . . . Author: Pat Krenn 651.387.5510 Author's Address: 1230 Wyncrest Court 10/11/02 ,. """.\ 1295 Wyncrest Court Arden Hills, MN 55112 October 21,2002 I Iv..al /Opl/OJ-... t~ WtP1)L 6~On Arden Hills City Council Arden Hills City Hall 1245 West Highway 96 Arden Hills, MN 55112 RE: Pumping of Karth Lake into Storm System on Wyncrest Court Dear Sirs: As you know, I am a resident of Wyncrest Court in the Karth Lake South addition in Arden Hills. It is my understanding that on or about September 30, 2002, Arden Hills City Council authorized the pumping of Karth Lake into the Karth Lake South storm sewer system to commence on or about October 7,2002. The residents of my addition were not notified of this decision. It is my understanding from speaking to the Arden Hills City Council, the Arden Hills employees and the DNR that the City intends to pump approximately 13 to 15 million gallons of water out of Karth Lake, through temporary piping that has been installed above ground at Cummings Park . and into the Karth Lake South storm sewer system. It is further my understanding that the goal of this pumping is to reduce the height of Karth Lake by 4 feet over a four week period. It is my understanding that the water level in Karth Lake had decreased by approximately one foot as of October 15,2002. It is further my understanding that the City of Arden Hills has applied for a permanent permit to pump Karth Lake through the Karth Lake South storm sewer system on an as-needed basis to be determined by the City of Arden Hills. On or about October 7, I spoke with Pat Krenn, a neighbor in my development. Mr. Krenn had taken it upon himself to notify the residents of the Karth Lake South addition of the decision to pump the lake and shared with the residents his concerns related to a previous attempt at pumping Karth Lake some 15 years ago. It is my understanding that Mr. Krenn sustained damages to the lower level of his home during the previous pumping and, therefore, is genuinely concerned about additional pumping. I spoke with Mr. Krenn, noting my concern for such a large volume of water being run through an untested system as well as my concerns for his residence in particular. On Friday, October 11, 2002, I awoke to an incredible odor in my lower level. On October 12, I awoke to find the sheet rocked walls in my lower level damp to the touch and a much more significant odor. 1 took immediate efforts to dry out my lower level in an effort to avoid any permanent damage. On Monday, October 21, I contacted the City of Arden Hills and explained my very serious concerns. I was told that if I believed this overwhelming incident was related to the pumping of Karth Lake, I would need to attend a council meeting to request that the pumping be discontinued. -1- . . . . As you know, on Tuesday, October 15th, I attended the City Council meeting. As I indicated to the City Council at that time, I have been a resident of the Karth Lake South Addition for 18 years. My husband I and are the original owners of this property. Prior to purchasing our lot at block 1, lot 9, Karth Lake South, we had soil borings done on our property by Twin City Testing to confirm the integrity of the soil upon which we intended to build. Although Twin City Testing engineers assured us from merefy looking at the property that there were no water issues with our property, we hired them to do formal testing given the fact that there were a number of ponds and Karth Lake within a relatively short distance from our property. Twin City Testing confirmed the integrity of our property as a building site. As indicated above, we built our home 18 years ago, since that time we have not experienced excessive water in our yard, dampness in our walls or any type of odor in our lower level. As stated above, on Friday, October 11, 2002, I noted a problem in my lower level. The problem intensified during the days to follow. As noted to the Council, this problem developed only four days after the pumping of Karth Lake began. On October 15, 2002, I pleaded with the Council to address this issue, explaining that if I incurred any damage or loss related to the pumping, I would have no choice but to hold the City of Arden Hills liable. The Council made a decision to cut the water flow down by one-half of its then current rate. To the best of my knowledge, the decrease in the volume being pumped occurred sometime on October 16, 2002. I was advised at the Council meeting that there would be a "temporary decrease in pumping for a period of six days" to ascertain whether there was a relationship between the pumping and my issues which had a direct correlation in time. During the Council meeting on October 15, the Council made it very clear several different times that the purpose of the pumping was to save a number of older Oak trees belonging to residents around the lake. It was very clear from the representations by Council, specifically, Mr. Probst, that there were no basements being threatened along Karth Lake, but rather was an issue ofresidents' concern about their trees. It was also clear that the Council did not feel that they had an obligation to notify residents of Karth Lake South of the untested ongoing use of the storm sewer system for 13 to 15 million gallons of water. As stated above, it is my understanding the decrease in volume of pumping occurred on October 16,2002. By October 19, 2002, three days after the pumping was decreased, the moisture in my lower level decreased significantly and the intense odor dissipated. What remained was an odor of dampness, which is still something I am not familiar with, but the very stressful issues had diminished. Again, I would logically attribute this change in my situation, to the alteration in the pumping. As you know, this summer is wetter than we have experienced in many years and as a result, we have more moisture in the ground than usual.. In talking with a number of my neighbors, I have learned that nearly everyone in my immediate vicinity runs either one or two dehumidifiers in their lower level on an ongoing basis. There are others who have lower lots who utilize their sump pumps on an ongoing basis. As we all know, the level of evaporation has changed with the -2- coming of fall. In the summer, we have an immense amount of evaporation. However, as fall sets in, the level of evaporation we experience in the summer is no longer available. Given the fact that nearly all of the homes in the Karth Lake South addition are built on clay, coupled with the fact that we have had a very wet summer, it is my position that our lots cannot accommodate the additional moisture presented by the pumping of Karth Lake. As I have stated above, my lot is currently wetter than it has ever been in 18 years. My property has been able to withstand intense periods of rain fall in the past without incident. However, the already wet ground conditions, coupled with the enormous amount of water being pumped under my property, has resulted in too much moisture for my property to accommodate. Additionally, as most individuals familiar with clay will understand, when you have a clay environment, even a small' amount of sand, etc., within that clay, given the necessary amount of ground moisture, can create a pooling effect with a potential for significant damage. Although I do not have first-hand knowledge regarding the specific levels of Karth Lake over the years, I did recently have a conversation with two members of the Amble family, currently residing on Karth Lake, who indicated that there have been numerous times in the past when Karth Lake has reached its current level and beyond. They indicated to me that they felt very strongly that the lake should not be pumped. It is was their opinion that the lake water has raised and lowered for one hundred years, suggesting that Mother Nature has maintained this lake in the past and will do so in the future. Regardless of whether one agrees or disagrees with the pumping of Karth Lake, logic should prevail on how and when any pumping should take place. The properties in the Karth Lake South addition are currently stressed with wet clay and lack of evaporation. Adding additional moisture to the equation can only result in the likelihood of problems. Given my current circumstances, I am absolutely adamant that the storm sewer system surrounding my home cannot handle the excess moisture that comes with transporting 13 to 15 million gallons of water. It is my understanding that there is an alternative route for the pumping of Karth Lake, which is to follow a.route north of Karth Lake. I plead with the City Council members to stop the current pumping. I am particularly concerned with the onset of the cold weather and the effects of freezing with the ground water table content as high as it is'. I ask that pumping through the Karth Lake South storm sewer system cease immediately. If the current pumping is not discontinued, and I sustain any permanent damage as a result of same, I will have no choice but to hold the City of Arden Hills liable. Again, I ask the City Council to cease the current pumping. Sincerely, Carol Jacobsen -3- . . . . 10f21f2lJlJ2 14: 49 6514820349 MIKE ENZ DDS PAGE 01 . October 21, 2002 To: Arden Hills City Council Members Re: Karth Lake (our address is 1228 Karth Lake Drive) . I will not be able to attend tonight's meeting but would strongly encourage you [0 proceed with the pumping of Karth Lake. We need the level reduced about 2 fcet more to reaeh safety. Thank you. ~ Mik J. Enz . . e . . ~ ~ILLS MEETING MINUTES Draft CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 12, 2002, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the Regular City Council meeting at 7:03 p.m. Present: Mayor Dennis Probst, Council Members Beverly Aplikowski, David Grant, Gregg Larson, and Louis Rem. Absent: None. Also present were City Administrator, Joe Lynch; Director of Community Services, Aaron Parrish; City Planner, Peter Hellegers; Director of Operations and Maintenance, Thomas Moore; City Engineer, Greg Brown; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to adopt the revised agenda for the November 12, 2002, Regular City Council meeting. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. October 28, 2002 Council Meeting B. November 6, 2002 SPECIAL Council Meeting City Administrator Lynch requested the following changes: October 28, 2002 Regular City Council Meeting, under approval of meeting agenda, change the first sentence to read: "Council Member Rem added Item 4B, the amendment of the ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12,2002 . 2 . Ordinance clarifying setbacks for accessory structures". Page 3, number 4B, first sentence should read: "Mr. Parrish reviewed the proposed Ordinance regarding allowing a detached accessory structure.. ." Council Member Grant requested the following changes: November 6, 2002 Special City Council Meeting, under those present add Council Member Larson. October 28, 2002 Regular City Council Meeting, page 9, last sentence, change to read: "Council Member Grant requested to have the seventh person on the Planning Commission be added as undesignated". Council Member Larson requested the following changes: October 28, 2002 Regular City Council Meeting, page 3, last sentence, change to read: "The Contractor for the Harrington's..." Page 4, first motion, delete of between Council Meeting and on. Page 12, second paragraph, second sentence to read: "He noted the City had a substantial recycling fund that could only be used for recycling and some of that money is used to subsidize what residents.. .". Council Member Aplikowski requested the following changes: None. e Council Member Rem requested the following changes: October 28, 2002 Regular City Council Meeting, add Jerry Filla. City Attorney as being present. Page 2, item 2, last sentence of her requested changes, delete the word and between TCAAP and RAB. Page 13, under notice of meetings, change next meeting date to Tuesday, November 12,2002. Mayor Probst requested the following changes: None. MOTION: Council Member Aplikowski moved and Council Member Larson seconded a motion to approve the October 28, 2002 Regular Council and November 6, 2002 Special Council Meeting Minutes as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. b. Claims and Payroll 2002 2nd Payment: 2002 PMP Hunters Court/Waldon Place: T.S. Schifsky . , . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 3 c. 2002 2nd Payment: Sewer and Watermain Rehabilitation Project: Visu- Sewer Clean & Seal d. Resolution No. 02-58: Approving the 2002 Technology Master Plan MOTION: Council Member Larson moved and Council Member Grant seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4, PUBLIC INQUlRIES/INFORMATIONAL Mayor Probst invited any public connnents that were not on the agenda. Pat Krenn. 1230 Wvncrest Court, stated after the City stopped pumping Karth Lake, Ms. Jacobsen's basement had dried up. He stated his yard had also dried up and Karth Lake was going down at the present time. 5. PUBLIC HEARINGS None. 6. COMMUNITY SERVICES A. Planning Case No. 02-25: Guidant Preliminary Plat and PUD Mr. Parrish explained Guidant was requesting approval of two items: A Preliminary Plat and a Planned Unit Development Master Plan. He stated the Planning Commission reconnnended approval of the Preliminary Plat with conditions as noted in the staff's November 6,2002 report. Dave Reimer. Guidant Corporation, sunnnarized the neighborhood work group process. Judd Brasch. RSP, reviewed the PUD site plan, building heights and site density, light pollution from the parking ramps, traffic levels on Guidant Drive North, residents' access to Cummings Park, Guidant Campus Aesthetics and the proposed schedule. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 4 . Council Member Rem requested the information presented tonight be placed on the City's website. Jim Paulet, 1285 Wvncrest Court, stated he represented the neighborhood group that worked with Guidant. He indicated the neighborhood group consisted of residents of the Wyncrest Neighborhood, which is located directly north of the Guidant Property. He stated the group had come together after attending the open meeting held on March 7, 2002, when Guidant unveiled their campus plan. At that time, they had many concerns that included traffic, building heights, location of Fernwood, and the notification requirements that were in place. He stated they had requested and Guidant agreed to meet with the neighborhood. He stated over the sununer they held five meetings, which they felt were very productive. He noted Guidant was willing to listen and respond. He indicated the resulting compromises were significant and was something both Guidant and neighbors could live with. He requested a copy of the AUAR study. Pat Krenn. 1230 Wvncrest Court, stated based on the past experience, he requested that storm water running from the Guidant property not be drained into Karth Lake. e Ed Robinson, 1370 Colleen Avenue, stated his concern was how this proposal was going to impact traffic in the City. He noted Guidant was an excellent neighbor and he did not want to oppose the expansion, but he did have a concern regarding the roads not being able to handle the increase in traffic. He noted there were no proposals for bus stops, park and ride areas, or bus shelters. He stated Guidant was not encouraging their employees to car pool or take public transit, which he believed, would impacted the City with severe congestion over time. He stated the Zoning Codes did not relate to the kind of congestion problems they were facing at this time. He asked if Guidant could avoid spending some of the money they were proposing to spend on parking ramps and instead, work with the Metropolitan Council to encourage their employees to use public transit. He asked if the City would be better off by acconunodating Guidant, with respect to the traffic. Gene Scales, 4136 James Circle, asked if the AUAR conunents could be extended a couple of days. . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 5 . Mayor Probst replied if the comments came in the next day or two, they would not be rejected. Mr. Parrish noted if the Council wanted to extend the 30 day deadline, they could do so. Mr. Reimer replied they would accept comments concerning the AUAR through Friday, November 15, 2002. . Mr. Scales stated he lived in the neighborhood for over 30 years and he had a concern regarding the traffic. He stated he believe the numbers on the traffic study were understated. He expressed concern about the traffic on Hamline Avenue and commented that access to Hamline Avenue was already difficult at this time. He indicated Guidant was a good neighbor and should be entitled to do what they wanted, but Guidant's property was bounded to the west and north by single family homes and those neighbors had some rights also. He noted Guidant had done a good job with the Master Plan, but he believed there were other alternatives that had not been explored. He believed the City Council and the Planning Commission members should have attended the neighborhood meetings. He noted the group to the west had submitted a petition regarding a traffic signal and comments to the Council, but they had not received a response. Mrs. Judv Franke, 1228 Wvnrid!!e Drive, thanked Guidant for working with the neighbors. She noted Guidant was very approachable if people had any questions. She noted there were still problems, including traffic, but Guidant was taking this step by step. Pat Krenn, asked if the City could update the Codes to include bicycle paths and trails to encourage people to ride their bikes to work. He requested bicycle racks also be added to the Guidant campus. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve Planning Case No. 02-25: Guidant Preliminary Plat and PUD with conditions as outlined in the staffs November 6, 2002 report, revising recommendation number three to read, "An updated traffic study and parking capacity review be completed at the . conclusion of Phase I development". ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 6 e Council Member Grant requested the parking capacities be tracked with the projections and how it related to the traffic study. Mr. Reimer replied they constantly monitored the parking and would continue to do so. The motion carried unanimously (5-0). B. Planning Case No. 01-30: Nelson PUD Extension Mr. Parrish explained the Council had previously approved a Planned Unit Development for 3130 Cleveland Avenue at their December 10, 2001 meeting, which allowed for an 8,900 square foot office building. Since it was not anticipated that construction would begin before December 10, 2002, the applicant was requesting a six month extension. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Planning Case No. 01-30: Nelson PUD Extension. The motion carried unanimously (5-0). . 7. OPERATIONS AND MAINTENANCE A. Resolution No. 02-59: Receiving the Feasibility Study of Karth Lake East and Ingerson Neighborhoods 2003 PMP Mr. Brown explained the Council had authorized the preparation of a feasibility report for the 2003 Pavement Management Program on September 30, 2002. The 2003 PMP included the Karth Lake East and the Ingerson neighborhoods. He stated the 2003 budget also included the seal coating of the neighborhood bound by Highway 96, Hamline Avenue, Highway 10 and 1-694. He stated the work was not proposed to be assessed, and residents of the seal coating neighborhoods had not been directly informed of the project to date. The seal coating work would be done under a separate contract from the work included in this feasibility report. Council Member Rem requested the City Engineer develop some other options . regarding the Femwood area. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 7 Linda Swanson, 1124 Inl!erson, asked if it was possible that the report and drawings be posted on the web site prior to the meeting on November 25, 2002. She asked what the process was if the Council accepted this report. She asked if they were going to proceed with this project as written, even though there were still issues to be clarified and assessments had not been addressed. Mayor Probst replied the next step was the Public Hearing, and at that time, the feasibility study could be changed if the Council chose to do so. He noted the assessments would be addressed at the Assessment Hearing, which was separate from the Public Hearing. He stated the Public Hearing would be at the first Council meeting in December and not on November 25th because there was not sufficient time to publish notice. The City Engineer replied he would post the requested information on the City web site prior to the Public Hearing. Mrs. Swanson asked when the Townhome Association could express concerns regarding their portion of the assessments. Mayor Probst replied they could come forward at the Assessment Hearing. Judv Tekautz, 3319 North Dunlap, stated their neighborhood was overwhelmingly in favor of keeping the access open and requested the access be kept open. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Resolution No. 02- 59: Receiving the 2003 PMP Feasibility Report, and to schedule a Public Hearing on December 9, 2002. The motion carried unanimously (5-0). 8. ADMINISTRATION A. Replacement of the Three Water Meters that Monitor the Water Flow from the City of Roseville to the City of Arden Hills Mr. Moore explained that staff had received a telephone call from Dan Hansen, Utility Maintenance Supervisor for the City of Roseville, informing Arden Hills that one of three water meters that monitor the water sent from the City of ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 8 . Roseville to the City of Arden Hills was broken. He indicated the broken meter was 31 years old and it could not be repaired. He noted the other meters were of the same age and were also showing signs of failing. He noted he had been informed this evening that a second meter had now also failed. He stated the City of Roseville could not accurately read the amount of water they were sending to Arden Hills and were estimating the billing. He stated City staff and the City of Roseville agreed that all three meters should be replaced at this time. He noted there would be an economy of savings if all three meters were purchased and installed at the same time. He noted both City staffs had looked at and accepted bids from three different meter vendors. The low bidder was Mid America Meter, Inc. of Minneapolis for $38,000.00. He recommended approval of the bid with the funds to be taken out of the Water Utility Enterprise Fund. Staff was recommending the replacement of all three meters. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to replace the three water meters that monitor the water flow from the City of Roseville to the City of Arden Hills at a cost not to exceed $38,000.00, with the funds for this project being taken from the Water Utility Enterprise Fund. The motion carried unanimously (5- 0). e B. Payment to Derrek Hames Mr. Moore explained at the Augnst 12, 2002 Council meeting, the Council unanimously voted to approve the purchase and installation of 20 park signs from Vacker Sign Company. Staff asked Mr. Hames, the designer of the City's logo, if he would assist with this project. Staff recommended payment of $475.00 to Mr. Derrek Hames for his work in the development of the new Arden Hills Park Signage and that this money be taken out ofthe Park Fund. MOTION: Council Member Larson moved and Council Member Grant seconded a motion to authorize payment of $475.00 to Derrek Hames for his work in the development of the new Arden Hills Park Signage and that this money be to be taken out of the Park Fund. . Council Member Larson suggested Mr. Hames be profiled in the City's newsletter. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12,2002 9 Council Member Grant suggested pictures of the banners, logo, and park signs designed by Mr. Hames be posted on the website. The motion carried unanimously (5-0). 10. CITY COUNCIL REPORTS Council Member Grant had no comments. Council Member Larson had no comments. Council Member Aplikowski had no comments. Council Member Rem stated the newsletter for December/January was going to have an article featuring the TCAAP Advisory Panel, and members of the Advisory Panel would be listed. She stated she has had comments from residents that the audio on the cablecast, at times, was inaudible. She requested the City look into this issue. She also requested the main audio be turned off immediately after the meetings were adjourned. Mayor Probst encouraged the Council Members to attend the Coalition Summit tomorrow night. He updated the Council on the recent TCAAP issues. Council Member Grant requested the audio be turned up in the Council Chambers. RECESS Mayor Probst adjourned the Regular City Council Meeting at 9:26 p.m. Dennis Probst Mayor Joe Lynch City Administrator ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 10 NOTICE OF MEETINGS The next Council Meeting will be held Monday, November 25,2002 at 7:00 p.m. at the Arden Hills Council Chambers. . . . e . e ~ ~HILLS MEETING MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSIONS MONDAY, NOVEMBER 18, 2002, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 1. CALL TO ORDER Mayor Probst called the meeting to order at 4:47 p.m. Present: Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Also present: City Administrator, Joe Lynch; Director of Operations and Maintenance, Tom Moore; Director of Community Services, Aaron Parrish; Accountant/Treasurer, Terry Post; Recreation Program Supervisor Michelle Olson; Planner, Peter Hellegers; City Engineer, Greg Brown; and Personnel Director/Deputy Clerk, Cynthia Young. 2.A Hil!hwav 96 & Lexinl!ton Avenue Road Improvement Update Mr. Jim Tolaas, Ramsey County Public Works presented a graphic illustration of the affected intersections, which included Lexington Avenue, City Hall, Hamline Avenue and Highway 10. Mr. Tolaas said the current schedule is that Ramsey County is in a position to begin working with a limited number of parcel owners regarding easement issues, noting there are a couple of property owners with permanent easements and negotiate with them. He explained that the project would stop short of the Highway 10 intersection, with further conclusions coming from the 1-35 Corridor Coalition. He stated no lighting would be indicated, but some landscaping and trails would be included in the plan. He said the cost for lighting would be the responsibility of the City. He noted the Ramsey County mowing program would occur only twice a growing season. He explained that the bid schedule indicates advertising would occur mid-February. ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES NOVEMBER 18, 2002 2 . The Council discussed its ideas for lighting, trails, ground cover, plantings, maintenance and other options for the intersections. They discussed options for alerting the public to the process, noting the plan shall include broadcasting and videotaping the meeting(s). The consensus was to direct staff to arrange Public Meeting(s) in January, 2003. 2.B Rice Creek Corridor Master Park Plan Ramsey County Park and Recreation Director Greg Mack discussed the Rice Creek Corridor Master Plan Amendment, noting the changes are consistent with the Arden Hills Comprehensive Plan. Mr. Mack presented a series of graphic illustrations which depicted the land use, parks and trails, and connections to as found in the staff report. He said there are some plans that could accomplish the preservation of the wildlife corridor. Director Parrish said the only real issue is the transportation route within TCAAP property. He explained he had met with a number of transportation people from MnDOT, Ramsey County and TCAAP to determine the priority of the north/south connection with a possible mutual solution. . Councilmember Larson said he wanted to see transportation move back and forth, but also to accommodate the preservation of the wildlife/watershed corridor. He said he would support to help set this property aside, but not foreclose on some future roadway. Councilmember Grant said he was not in favor of running a road across a wildlife corridor in order to maintain a north/south connection. Mayor Probst said it would be shortsighted of the community if they did not keep the north/south access. Mayor Probst recessed the Work Session at 6:05p.m. MOTION: Councilmember Grand made a motion, and Councilmember Rem seconded to reconvene the Work Session at 700 p.rn. (Motion Passed 5-0). 2.B Rice Creek Corridor Park Master Plan (resumed) . , . . . ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES NOVEMBER 18, 2002 3 Mr. Mack said Ramsey County was looking for support to proceed with the proposal. DNR Non-Game and Wildlife Specialist Joanne Galli distributed a information packet to Council, and said a transportation corridor and a wildlife crossing is not possible. Councilmember Larson said he wanted to see ifit was possible to create a crossing that is sensitive to the wildlife, and if not, he did not want to discount the notion that there could never be any crossing. Mr. Mack said the desigti of a bridge/wildlife crossmg would be a major undertaking at considerable cost. The Council consensus was to send this issue to the TCAAP Advisory Panel and PTRCfor review, and Councilmember Larson asked staff to see if some language could be crafted to solve the transportation issue for all parties. Mayor Probst recessed the Work Session for five minutes at 7:15 p.m. 2.C 2003 Budl!et Update Accountant/Treasurer Post reviewed the suggested changes to the proposed 2003 Budget which was adopted at the September 9, 2002 City Council meeting. Administrator Lynch reviewed each of the proposals as found in the staff report dated November 13, 2002, and requested the Council direct staff regarding a solution to the current projected budget deficit status. The Council decided to reduce the operating transfer to Municipal Land and Buildings Fund No. 408 from the earlier $183,750.00 to $170,000.00 and prepare this for the Truth in Taxations Hearing on December 2, 2002. 2.D I-35W Resolution Mayor Probst said he supported the approval of Resolution No. 02-49, A Resolution Endorsing Principles Outlined in the I-35W Corridor Coalition Build- ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES NOVEMBER 18, 2002 4 . Out Study, and urged the Council to bring forward at the next Council Meeting for approval. The Councilmembers discussed their separate ideas regarding the principles as found in the Resolution, which included the consistency with the Comprehensive Plan, mixed-use residential zoning with buffers, the idea that the Resolution is too restrictive, non-support as drafted and support if language were changed from "endorse" to "support". The Council decided to table this issue to a subsequent Work Session. 2.E TCAAP Uudate Director Parrish presented the TCAAP update to the Council along with a draft letter to the General Services Administration (GSA) and the Department of Army from the Arden Hills City Council requesting that the Army prepare a Finding of suitability for Early Transfer, prepare and publish a public notice providing for a comment period of not less that 30 days as required by statute and thereafter request a deferral of the statutory covenant from the Governor. . The Council directed staff to present the amended letter to them at the November 25, 2002, consent. 3. Ouerations & Maintenance None 4.B Minnesota Armv National Guard Administrator Lynch explained that the Minnesota Army National Guard is planning to construct a 92,000 sq. ft. Operations and Maintenance facility on its licensed property in close proximity to the Ramsey County Public Works facility. Mayor Probst said the suggested proposal is a noxious use of the property and urged the City do everything it could to discourage this building relocation. The Councilmembers agreed with the Mayor's recommendation. . e . . ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES NOVEMBER 18, 2002 5 Dave Hamernick said the general comment [from the Army Nation Guard] was to see that the northern area of the site remain open space, and because there is forty acres available, the building could be located close to the proposed Ramsey County maintenance Facility. He also mentioned that a State Area Command facility is planned for the future somewhere north of Sunfish Lake. He noted that the Army Reserve has also indicated an interest in the site. Mayor Probst requested the Council direct staff arrange a meeting with himself, Mayor-Elect Aplikowski, Representative McCollum, a representative from Ramsey County, General Andreotti and Administrator Lynch. 4.A Citv Commission/Committee Appointments Administrator Lynch presented an overview of the City committees and commissions and requested direction from the Council to reappoint members who have expressed a desire to return to those positions. Councilmember Aplikowski said she likes the idea of having the Communications Committee and the Web site Task Force join as one committee. She suggested the Council also interview candidates to fill the vacancy on the Council early in January. Council Reports: Councilmember Grant reminded the Council of the Ramsey County League of Local Governments Annual Meeting and Recognition Event at the Lido Cafe in Roseville on December 12,2002. Councilmember Larson said the PTRC would be meeting next week, and complimented the newly installed Arden Hills Parks signage. Councilmember Rem presented an arsenal survey and a TCCAP wildlife corridor handout. Councilmember Aplikowski said the Events Committee has set the Day in the Park Event for the last week in June of2003. She said it had been a busy 2-weeks and had also been lobbied by many people concerning the vacancy on the City council. ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES NOVEMBER 18, 2002 Mayor Probst asked the Accountant/Treasurer to explain the Arden Hills tax statement amount. Mayor Probst adjourned the meeting at 9:35 p.m. Respectfully submitted, Cynthia Young - Personnel Director/Deputy Clerk Mayor Dennis Probst Administrator Joe Lynch 6 e e . . . e ~ ~HILLS MEETING MINUTES Draft CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING MONDAY, NOVEMBER 18, 2002, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER Present: Mayor Dennis Probst, Councilmembers Aplikowski, Re, Larson and Grant. Also Present: Administrator Lynch, MOTION: Councilmember Aplikowski made a motion and Councilmember Grant seconded to call to order the Special City Council Meet at 6:05 p.rn. (Motion Passed: 5-0). 1. Planning Case 02-31: Variance Request: Harrington Planner Hellegers explained that the applicant proposes a garage constructed five foot variance to the 010 foot requirement. PZ recommends approval, based upon the findings as found in the November 14,2002 staff report. Mayor Probst opened the Comment Portion of the Public Hearing at 6:10 p.rn. Mr. Hellegers presented two (2) letters of comments from Patricia Rodkewich and Ann Poser, along with a letter (attached) from Ernie and Melinda which indicated they were not opposed to the City Council granting the variance. Hearing no additional comments, Mayor Probst closed the Public Comment portion ofthe hearing at 6: 12 p.rn. MOTION: Councilmember Grant made a motion and Councilmember Rem seconded to approve Planning Case No.02-31 Harrington Variance to the five (5) foot setback for the Side Yard Interior as submitted, with conditions. (Motion Passed 5-0). ARDEN HILLS SPECIAL CITY COUNCIL MEETING MINUTES NOVEMBER 18,2002 2 . 2. Exempt Gambling Permit for Moundsview High School Girls Basketball Booster Club, Inc. Personnel Director/Deputy Clerk Cynthia Young presented Council with Resolution No. 02-60, A Resolution approving a City exemption for a gambling permit for the Moundsview High School Girls Basketball Booster Club, Inc. to operate a charitable raffle, with the prize of a Harley Davidson motorcycle at a cost of$20,000.00, with proceeds going to the organization. MOTION: Councilmember Grant made a motion and Councilmember Grant seconded to approve Resolution No. 02-60: A Resolution Approving a Charitable Gambling Exemption for Moundsview High School Girls Basketball Booster Club, Inc. (Motion Passed 5-0). MOTION: Councilmember Larson made a motion, and Councilmember Grant seconded to adjourn the Special Council Meeting at 6:45 p.rn. (Motion Passed 5-0). . Respectfully submitted, Cynthia Young, Personnel Director/Deputy Clerk Mayor Dennis Probst Administrator Joe Lynch . . . . ~ ~HILLS CITY OF ARDEN HILLS PtrBLlC HEARlNG NonCE TO: Arden Hills Property Owners within 350 feet ofproperty. APPLICANT: Helen Harrington, 2001 West County Road D, Arden Hills, MN 55112. PURPOSE: The applicantis requesting a variance of five feet to accommodate a garage at 2001 West County Road D. LOCATION OF PROPERTIEs The legal description of the property is available for review at the Arden Hills CityHall, at 1245 West Highway 96, Arden Hills, MN 55112. TIME AND DATES OF MEETINGS: The City Council will hold a Public Hearing at its November 18, 2002 meeting starting at 6:00 p.rn; MEETING LOCATION: HOW TO PARTICIPATE: Arden Hills City Hall Council Chambers, 1245 West Highway 96 I. Yon may attend the meeting; or 2. you may send a letter to: Peter Hellegers, City Planner, City of . ArdenHills, 1245 West Highway 96, Arden Hills, MN 55112 or fax to (651) 634-5137. ANY QUESTIONS: Call the Cityl'lanner at (651) 634..5134 with the following information: Planning Case #02-31 Harrington Variance. ~k~~ r ~p~ TodeJ4]) '1 j.. ~J~A~fo ~ [;~ J!...~ ;?1AI - 'o~L/r -. . /?~R~~ . RECa;:.!VEO ". /7/'S" (tf. ~ M]) NOV - 6 2002 ~ &S7- ?T(-? ?!Ji CITYOFN\DEN HILLS ~HILLS CITY OF ARDEN HILLS PUBLIC HEARING NOTICE TO: Arden Hills Property Owners within 350 feet of property. APPLICANT: Helen Harrington, 2001 West County Road D, Arden Hills, MN 55112. PURPOSE: The applicant is requesting a variance of five feet to accommodate a garage at 2001 West County Road D. LOCATION OF . PROPERTIES The legal description of the property is available for review at the Arden Hills City Hat!, at 1245 West Highway 96, Arden Hills, MN 55112. . TIME AND DATES OF MEETINGS: The City Council will hold a Public Hearing at its November 18, 2002 meeting starting at 6:00 p.m. MEETING LOCATION: HOW TO PARTICIPATE: Arden Hills City Hat! Council Chambers, 1245 West Highway 96 1. You may attend the meeting; or 2. Y ouimay send a letter to: Peter Het!egers, City Planner, City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112 or fax to(651) 634-5137. ANY QUESTIONS: Cat! the City Planner at (651) 634-5134 with the following information: Planning Case #02-31 Harrington Variance. . I . . . Ernie and Melinda Hunt 1986 Glenpaul Avenue Arden Hilts, MN 55112 (651) 636-7752 November 18, 2002 Peter Heltegers, City Planner City of Arden Hills 1245 West Highway 96 Arden Hilts, MN 55112 RE: Planning Case #02-31 Harrington Variance 2001 W. County Road D Dear Mr. Heltegers: Ernie and I own the property inunediately to the north of the Harrington lot on COWllIy Road D. We have no objections to the City of Arden Hills granting a variance of five feet to accommodate rebuilding of the Harrington garage. It is our opinion that the current variance requirement of tea feet is inappropriate for the residential lot sizes along County Road D and several other streets located in this southwest comer of Arden Hills. Requiring them to place a garage ten feet inside their property boundary would place the garage directly behind their house and would take away valuable yard space. Furthermore, sinee they are only trying to replace a structure that was lost to fire we would hope the City would not impose any further hardships upon them by restricting their ability to recover their losses, Please be sure to present this letter to city council members at the public hearing on November 18,2002 so they may take our views into consideration. We would hope that after careful consideration you wilt grant this variance immediately so that construction can be completed before winter arrives. Thank you for your atteation to this malter. Sincerely, 6~a..cQ'~ ~ Ernie and Melinda H1.Ull <OO/ZOO'd 1161# '1'i-:) IG3W 3:G!)(' ,1 s" 6011 061 rl9 or'01 ZOO<,81'^ON . e e ~ EN HILLS MEMORANDUM DATE: Agenda Item 3.A November 21, 2002 TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem I / Terry Post, City Accountant1f; dJr Claims and Payroll FROM: SUBJECT: Attached: Claims Payroll forpcriod 11/02/02 ~ 11/15/02 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT t1125/02 COUNCIL MEETING PAGE I OF4 CLAIMS PAID SINCE LAST COUNCIL MEETING (11/12/02) <ckX ..lckij~i'nVitijjijl(.." '.<r. ",!limlNtI tbJilMtrM:S .' 22074 11114/02 Derrek I-lames 475.00 Park Sign Design 22075 1l/14/02 T .A. Schifskv & Sons, Inc. 37,507.39 Pay #2-2002 Pavement Mgmt Program 22076 1l/14/02 Visu-Sewer Clean & Seal 49,865.50 Pay #2-2002 Sanitary Sewer Rehab 22077 11114/02 Health Partners 128m Dcntallnsurance- December 22078 11114/02 Xeel Energy 5,444.59 October Service 22079 11119/02 Affmitv Plus Federal Credit Union 4,958.87 Second November PaYToll 22080 11/21/02 leMA Retirement Trust-457 1,777.82 ICMA Retirement Trust-457 1 Subtotal- Paid Claims 100,757.181 Paid Claims From Above ~ 100.757.18 Add Unpaid Claims, Page 4 of 4 - 153.457.53 Total Accounts Payable Claims for Council Approval. 11/25/02- 254,214.71 Note: Checks for unpaid claims totaling $59,821.64 were mailed on November 13, 2002 after approval at the November 12, 2002 Council Meeting. They were check nwnbers 22035 -22073. This sequence corresponds to unpaid temporary numbers TOl - T39. Check numbers 22033 - 222034 were used for alignment'. ",ndyl"""""",,,,,y.M..~~...., CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT tI/25/02 COUNCIL MEETING PAGE 2 OF 4 UNPAID CLAIMS REGISTER: n>T~Mr.#:;: ,;;:A\\.WUN:t::;: IT."""" ,<,'"'' ,"" TI 11/26/02 American Flap & Fla2: Pole Co. 262.84 FIal! Poles~Election Sites T2 11/26/02 Annle Business Fonns 783.54 Utility Envelones T3 11/26/02 luamark Uniform Service 53.94 RUI! Service 11/08 & 11/l5 T4 11/26/02 Architectural Alliance 127.52 Professional Services 8/24/02-10/18/02 T5 11/26/02 Bell, Fredrick 189.00 Refund-SID Deduction 0 I/O 1-09102 T6 11/26/02 Berres, Sandra 49.29 Mileal!c Reimbursement T7 11/26/02 BFI of"MN, Inc. 140.03 W aste Removal~ November T8 11/26/02 C~to, Christine 240.00 Dance Instructor T9 11/26102 Care Taker Heh\ Inc. 319.50 Floor Finishinp TIO 11/26102 Case Credit C;;;:;X;ration 337.06 Maintenance Materials~Streets TII 11/26/02 C~ate Ex:;:;ress 238.12 Office Sunnlies TI2 11/26102 DaW;:-cn Shardlow & Uban, Inc. 7,502.50 TCAAP-ProfServices-ll/02/02 TI3 11/26102 Davanni's 72.20 CC WorksessloTI 11118/02 TI4 11/26102 Duffu:"Kristi 16.00 Refund-Familv Turkev Shoot TIS 11/26102 Ehlers & Associates, Inc. 87.50 TCAAP-ProfServices-] ]/10/02 TI6 11/26/02 Electric Motor ~ir, Inc. 806.93 Motor Starter-Elec Parts-Lift #7 TI7 11/26102 Excm~ar International, Inc. 38.00 Testing ]0/18102 TI8 11/26/02 Fra-Dor Black Dirt & Recvc1e 28.76 Black Dirt TI9 11/26102 Frattallone's Hardware, Inc. 16.43 Maintenance Supplies T20 11/26102 F~~cr, Scott 291.14 Refund-BaslcLifelSrDDedU<,lionOliOl-09i02JUilifonnPurch T21 11/26102 Gilland, Danielle 13.00 Refund-Family Turkev Shoot T22 11/26/02 Glcnwood In;;}ewood 16.34 Svringwater-O&M-Oct T23 11/26/02 G;:;bcr State One-Call 57.35 October Service T24 11126/02 Govenunct1tal Business Systems 36.99 Ribbons-Vote Tabulator T25 11126102 Grai~er, Inc. 110.80 Air Exchanver Filters-O&M T26 11126/02 Green Mill 24.29 Manavement Mtv-ll/19 (JUAP/CYITM) T27 11126/02 Gritz, Jackie 52.90 Mileave/Exnense Reimbursement T28 11126/02 H~, Christensen & McIlwain 6.445.42 AH Parks Shrdv-Pay #1 T29 11126/02 Ha~, Nan~ 8.00 Refund-Family Turkey Shoot TJO 11126/02 Hoelscher, Melinda 8.00 Refund-Familv Turkev Shoot TJI 11126/02 l~dTO LOllic 2.71 CH-Maint-Water System TJ2 11126/02 LO.S. C~tal 3,683.58 Conier Lease 8/24-11/23/02 T33 11126/02 LU.O.E. Local 49 240.00 November PaYroll Deductions T34 11126/02 Jackson, Beth 16.00 Refund~Family Turkey Shoot T35 11126/02 Kath Auto Parts 232.42 Filters & Maintenance Supplies T36 11126/02 Lillie Suburban Ncwsnancrs 331.38 Lep"al Notice..<;-October Total - Unpaid Claims - 22,879.48 I ..""yI"'O",~",,,,'''.'ch,,,,,' . e . e . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/25/02 COUNCIL MEETING PAGEJOY4 UNPAID CLAIMS REGISTER: ftMi>i.lcKliilttl... YF:1;'(loiv ........... ..A.iI<wlitl...GOMM:EiortS 1'37 11/26/02 Linders, Carol 6.00 Refund-Famjly Turkev Shool 1'38 11/26/02 MacQueen Eaninmcnt 1,874.40 Safety Camera-Snow Plow 1'39 11 /26/02 Mc.Kitmev, Mike 275.10 Refund-Basic Life/STD Deduction 01/01-09102 1'40 11/26/02 Midwest Asnhalt Corporation 363.43 Road Reoair Materials 1'41 11/26/02 Mike's Tree Service 389.79 City Tree Removal T42 11/26/02 Mooney, Joseph 275.10 Refund-Basic Life/STD Deduction 0 I/O 1-09/02 T43 11/26/02 Nelson's Cheese FactorY 139.12 CC Worksession 10/21/02 T44 11/26/02 Nordling, Julia 13.00 Refund-Family Turkey Shoot 1'45 11/26/02 North Metro Inspection, Inc. 2.008.40 October Electrical Inspections 1'46 11/26102 Northern Dewatering, Inc. 8.871.00 Karth Lake Dewatering Project T47 11/26/02 Nosek, Mary 120.00 November Newsletter 1'48 11/26/02 Oriental Trading Co., Inc. 160.80 Holiday Craft Supplies T49 11/26/02 Parrish, Aaron 76.00 Toastmasters Membership 1'50 11/26102 Plaisted Companies, Inc. 3.365.95 Sand Mix 1'51 11/26/02 Post, Terrance 48.22 Mileage/Expense Reimbursement 1'52/1'53 11126/02 Pro Staff 2.311.92 l' emp.Office Support Spec- WE 10/20.10/27,11103 T54 11/26/02 Quick Silver 13.45 Delivery Service- Elections T55 11/26102 Ramsey County 60,370.65 November Law EnforcemenVFuel Purchases T56 11/26102 Reed, Fred 275.10 Refund-Basic Life/STD Deduction 01/01-09/02 1'57 1lI26/02 S & S Worldwide 109.45 Breakfast w/Santa T58 1lI26102 Saxe, Stephen 275.10 Refund-Basic UfelSTD Deduction 01/01-09/02 T59 11/26102 Schifsky, Michael 275.10 Refund-Basic LifelSTD Deduction 01/01-09/02 1'60 11/26102 Sprint pes 107.59 Cellular Phone Service 1'61 11/26102 Standard Spring ofMPLS 608.11 Maintenance Vehicle # 13 1'62 11/26102 T.A. Schifskv & Sons, loc. 58.87 Road Mix 1'63 11126102 Target Stores 119.45 Pumpkin Hunt Supplies 1'64 11/26102 TimeSaver Off-Site Secretarial 513.00 Recording Secretary 10/22 & 11/06 1'65 1lI26102 Tru-Green-Chemlawn 352.52 City Hall~Uquid Ice Melt 1'66 11/26102 U.S. Toy Co. 49.85 Breakfast w/Santa 1'67 11/26/02 United Rental Hwy Tech, Inc. 954.67 Street Barricades 1'68 11/26102 \JRS 2.372.72 Monthly Retainer~En.gineer 1'69 11/26/02 Vacker, Inc. 37,800.00 Cedar Park IdentH: Sign Panels (18@ $2,100) no 11/26/02 West Weld 17.72 Shop Supplies nl 1lI26/02 Winkel, David 275.10 Refund-Basic Ufe/STD Deduction 01/01-09/02 T72 11/26/02 Zee Medical Service 83.67 First Aid Supplies Subtotal, Page 3 of 4 - 124,930.35 Pa2:e 2 of 4 Brought FOrWard- 22,879.48 Total Unoaid Claims --- 147,809.83 .....yi"""""'~p.,."''"',..;""l CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/25/02 COUNCIL MEETING PAGE40F4 2002 Election Judge Payments UNP Am CLAIMS REGISTER, <<< ,:::)i.\iooNt::: ","\""""",,,,,,,,,,,,,",' 1'73 11/26/02 Anderson, Lois E. 187.98 Election Judrre 36.5 HI'S 1'74 11/26/02 Bezdicek, Marie 97.85 Electi(m Judp'e 19l-Irs 1'75 11/26/02 Bourcreois, Carol 97.85 Election Judge 19 HI'S 1'76 11/26/02 Caldwell, Elwood F. 93.99 Election Judge 18.25 HI'S T77 11/26/02 Canine, William G. ]91.84 Election Judge 37.25 Hrs T78 11/26/02 Cook, Ilcane 87.55 Election Jude:e 17 Hrs 1'79 11/26/02 Enrooth, Eric ]77.68 Election Jude:e 34.5 Hrs T80 11126/02 Erickson, laITY 157.08 Election Jud1Ze 30.5 HI'S T81 11126/02 GlasQow, Vicki 97.85 Election J udl!e 19 I-Irs T82 11126/02 Granouist, Carolvnn 198.28 Election Judee 38.5 Hrs T83 11/26102 Granlluist, Kenneth Harold 164.80 Election J udi:!e 32 l-lrs T84 11/26102 GuddinQ', Faith 103.00 Election Judl!e20 llrs T85 11/26102 Haeedorn, Jane 175.10 Election Judl!e 34 I-Irs T86 11/26102 Ha.kull, Kathv 228.83 Election Judee 40.5 Ilrs T87 11/26102 Hathawav, Marilvn 180.25 Election Judl!e 35 I-ks T88 11126/02 Holewa, Andrew 220.35 Election Judl!e 39 Hrs T89 11/26/02 Hovind, Julia'nna 175.10 Election Judl1'e 34 Hrs T90 11/26/02 J alms on, Rita Ann 193.13 Ejection Judl!e 37.5 Hrs T9] 11/26/02 Jones, Joan A. 105.58 Election JudQC 20.5 Hrs Tn 11/26/02 Kelie;, Catherine M 17253 Election Jurlll'e 33.5 Hrs T93 11/26/02 Klll~ Sharon G 50.21 Election Judp"e 9.75 Hrs T94 11/26/02 Krenn, Julie A 157.08 Election Judp"e 30.5 I-lrs T95 11/26/02 ~, Ravh,ond 18025 Election Judp'e 35 Hrs T96 11/26/02 la~er, Evel";';-V 214.70 Election Judl1'e 38 Hrs T97 11/26/02 Lueben, Andv ]54.50 Ejection JudQC 30 Hrs T98 11/26102 Miklas, Lucia 178.96 Ejection Judl1'e 34.75 Hrs T99 11/26/02 Nc1son,Janet ]03.00 Election Jllrll1'e 20 Hrs TIOO 11/26/02 Otto, James F 180.25 Election Jlldl1'e 35 Hrs Tl01 11/26/02 Palmer, Kavton R 176.39 Election Jlldl1'e 34.25 Hrs Tl02 11/26/02 Palmer, Marilvn E. 176.39 Election Judl1'e 34.25 Hrs Tl03 11/26/02 StcoQ1cin, Elizabeth 103.00 Election Jlldl1'e 20 Hrs TI04 11/26/02 Strodtz, MarQaret 108.15 Election Jlldl1'e 2J Hrs TlOS 11/26/02 Tekalltz, Judith A 189.26 Election Jllrll1'e 36.75 Hrs TI06 11/26/02 Thelen, Frances 245.78 Election JuMe 43.5 Hrs TI07 11126/02 Thoronson, Wesley B 7210 Election Judl!c 14 Hrs TI08 11/26/02 Thor, MafQaret ]03.00 Election Judl!e 20 Hrs Tl09 11/26/02 Winiecki, JeaIUle 34.76 Ejection JlldQC 6.75 Hrs TI ]0 11/26/02 Zelun, Dorothv J 11330 Election Jud1!c 22 Hrs Subtotal, Page 4 of 4 - 5.647.70 Paae 3 of 4 BrolllJht Forward- 147,809.83 I Total Unpaid C1aims~-- 153,457.53 I ,,,,","""'0,",,,1"""''''''''''' . . . . . 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OJ "~.~ .5 :g 0 2 ~ g ~ w .s 1 ~ 1 ~ t"" ..Q ~ ..g e -0 .9'"~ ~ ;E '"' ~ ~ ~ ~ 0 ~ jj o ~ /" , . e e /f\. ~ EN HILLS MEMORANDUM DATE: Agenda Item 3.B November 21,2002 TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator Aaron Parrish - Community Services Director ~r FROM: SUBJ)1;CT: Authorize distribution of Letter to the GSA and Army ENCLOSURES: 1. Letter to the GSA and Army Overview Attached is a letter to the GSA and Army indicating the City's interest in pursuing acquisition of TCAAP property via early transfer authority. More specifically, it requests that a Finding of Suitability for Early Transfer (FOSET) be prepared. In addition, the letter requests that the GSA and Army begin the process of requesting a covenant deferral from the Governor's office. As discussed at the Work Session, the letter requests that steps be taken to begin the early transfer process, however, it does not obligate the City to a transfer. Requested Action Sign and authorize distribution ofthe letter to the GSA and Army ~ . . . ~ ~~HILLS November 25, 2002 Mr. Glenn Rotondo Deputy Regional Administrator u.s. General Services Administration 10 Causeway Street, Suite 925 Boston, MA 02222 RE: Twin Cities Army Ammunition Plant Mr. Rotondo, The City of Arden Hills has engaged in discussions with representatives of the Department of the Army and the General Services Administration concerning the future of Twin Cities Army Ammunition Plant (TCAAP), an inactive military industrial facility within the City. It is our understanding that the Army wishes to dispose of the property and that the General Services Administration is the property disposal agent. The City of Arden Hills is interested in obtaining title to TCAAP. Portions of the property are contaminated and the Army will be responsible for the remediation of the contamination. The normal disposal process of contaminated federal property involves the satisfaction of the provisions of Title 42, United States Code, section 9620(h)(3), which requires that the United States provide a covenant to the transferee warranting that all action necessary for the protection of human health and the environment has been taken prior to transfer. However, if certain assurances and protections can be provided, as specified in section 9620(h)(3)(C) of the above cited statute, the United States is allowed to defer the warranty and transfer title before remediation is completed. The deferral in this case must be approved by the Governor of the State of Minnesota. Given the intended development of TCAAP and the ability to incorporate remediation and site preparation for development into one process, the deferral of the statutory covenant appears to be appropriate. Further, the response action assurances required for deferral have been considered and do not present an impediment to the City's intended plans. On behalf of the City of Arden Hills, the City requests that the Army and the General Services Administration begin negotiations to develop an arrangement for the early transfcr of the property and for an environmental cooperative services agreement whereby the City performs the remaining environmental remediation work, through the City's developer , at the property. Further, the City requests that the Army prepare a Finding of Suitability for Early Transfer, prepare and publish a public notice providing City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 551t2-5794 Phone 651.634.5120 . Fax 651.634.5137 . w,,'w.ci.ardcn-hills.mn.us Letter to Glenn Rotondo November 25,2002 Page 2 of2 f . for a comment period of not less than 30 days as required by statute and thereafter request a deferral of the statutory covenant from the Governor. Weare available to discuss these matters with you at your convenience. If you should have any questions, please feel free to contact City Administrator Joe Lynch at 651-634-5127. Thank you for your time and consideration. Sincerely, The City of Arden Hills Dennis Probst Mayor of Arden Hills Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Council Member Joe Lynch City Administrator cc: Ralph Conner Senior Advisor U.S. General Services Administration 10 Causeway Street, Suite 925 Boston, MA 02222 Joseph Whitaker Deputy Assistant Secretary ofthe Army Installations and Housing Office, Assistant Secretary of the Army 110 Army Pentagon Washington, DC 20310-0110 . Brian Polly Assistant Commissioner GSA Office of Property Disposal 1800 F Street NW Washington, DC 20405 Bill T. Birney Office of Assistant Secretary of the Army (I&E) Room 2E623 Pentagon Washington, DC 20310 . . f ~ EN HILLS MEMORANDUM DATE: November 19, 2002 Agenda Item 3.C TO: Mayor and City Council FROM: Cynthia Young, Personnel Director/Deputy Clerk SUBJECT: Annual Animal Control Contract ENCLOSURE: Contract and Resolution No.02-64 . BACKGROUND: . The City of Arden Hills renews its Animal Control Contract on an annual basis. Staff has received the contract for animal control services fro Animal Control Services, Inc., and attached it along with a Resolution No. 02-64. RECOMMENDATION: Staff recommends the City Council approve Resolution No. 02-64 A Resolution Approving the 2003 Animal Control Contract. . e . ANIMAL CONTROL CONTRACT This agreement, made this day of , 2002, by and between Animal Control Services, Inc., a Minnesota Corporation, hereinafter referred to as "ACSI," and the City of Arden Hills, a Minnesota Municipal Corporation, located in the County of Ramsey, and the State of Minnesota, hereinafter referred to as the "City," witness to: In consideration of the covenants and agreements, hereinafter set forth, it is mutually agreed by and between the parties, hereto, as follows: 1. This agreement will be effective as of January I, 2003, and will continue in effect until December 31,2003, unless canceled, pursuant to Paragraph 15. 2. ACSI agrees to patrol the public streets of the City in a vehicle especially designed for the transportation of small animals, in accordance with City Ordinances and a schedule agreed upon by both parties. If such schedule is not agreed upon, the agreement shall be null or void. The vehicle shall have proper identification displayed on two sides. ACSI further agrees to insure, service, and maintain said equipment. 3. ACSI agrees that competent personnel, trained in the handling of animals, shall do patrolling. Said employees shall perform their duties only while in proper uniform and shall have with them, at all times while on patrol, proper identification as to indicate employee's name, title and place of employment. 4. The City shall authorize ACSI to apprehend and retain dogs, cats and/or issue citation tags for violations ofthe City Ordinances. However, ACSI will not invade the private property contrary to the wishes of the owner of said property nor forcibly take an animal from any person without the approval and assistance of a Sheriffs Deputy or Police Department of the City. 5. In addition to the regular hours of patrolling referred to, ACSI agrees to maintain one (1) vehicle for standby service to attend to cases outside regular patrol hours at the specific request of the Ramsey County Sheriffs Department. ACSI shall respond immediately to any after hours emergency call, agreed upon by the City of Arden Hills and confirmed to be an emergency. 6. ACSI represents and agrees that all animals impounded shall be kept at White Bear Kennel, 1283 Hammond Road, White Bear Township, MN. ACSI agrees and warrants that all animals impounded shall be kept in a comfortable and humane manner for a period required by the City Ordinance. It is mutually agreed upon that ACSI may temporarily board at an emergency facility if access and/or treatment is not immediately available at the contract facility. Any fee . differential for boarding an animal between the contracted facility and the facility in White Bear Township will be paid by the animal owner. If an animal is unclaimed, the City of Arden Hills will pay the boarding cost at the contracted facility. The fee schedule(s) for any other facility to be used by ACSI shall be posted prominently at the White Bear Township facility and be given to the City for public information purposes. 7. At the time that an animal impounded under this contract is reclaimed, ACSI or its agent shall collect the impounding fee and boarding charges as provided by "Contract". All impounding fees and/or any other penalty fees collected by ACSI or its agent shall be remitted to ACSI. All other fees collected by ACSI or its agents by request of the City shall be remitted to the City. 8. In the event an animal impounded and boarded by order of the City Health Officer or placed under quarantine by ruling ofthe State Board of Health, said animal shall be boarded as required by said order or ruling. At the end of such period, the City shall release all of its interest, right and control over said animals that may then be disposed of at the discretion of ACSI. In the event that any dogs, cats, or other impounded animals are unclaimed after six (6) days, they shall become the property of ACSI and may be disposed of or sold at their discretion. All proceeds from the disposition of such animals may be retained by ACSI, including any proceeds received from any animals disposed of in accordance with Minnesota Statutes 35.71. . 9. The City shall furnish to ACSI any special forms or receipts specified in the City Ordinance and ACSI shall keep records of all animals impounded together with a description of the same. 10. ACSI shall assume liability for all harm to animals due to its negligence or that of its agents in not properly caring for the same, and agrees to defend the City against any lawsuits arising therefrom. ACSI shall defend, indemnify, and hold the City harmless including its officers, employees or agents from any and all claims, lawsuits, losses, damages, or expenses on account of bodily injuries, sickness, disease, death, and property damage including injury to animals. ACSI shall provide the City proof of public liability insurance including comprehensive automobile liability in an amount of at least $500,000.00 per each claimant and $1,000,000.00 per occurrence and E.O.C. insurance in the amount of$250.00 per occurrence. . . . e II. The City agrees to pay ACSI for services in the performance of this contract as follows: A. Price per hour/per vehicle for scheduled patrol based on three (3) hours of patrol per week for actual time in service. Price per call/ per vehicle for service during scheduled or regular working hours. $28.00 B. After Hours Call-out unscheduled Special Callout I 6:00 p.m. to 10:00 p.m. 52.50 Special Callout 2 10:00 p.m. to Midnight 66.00 Special Callout 3 Midnight to 7:00 a.m. 71.00 Weekends and Holidays 66.00 C. Price per animal - for each DAY or fraction thereof, for boarding any species of animals impounded by direction of City officials or local Ordinance. (paid by the animal owner upon reclaiming) 13.50 D. Animal Impoundment Fee (paid by the animal owner upon reclaiming) 12.00 E. Price per animal for disposal of cat 20.00 F. Price per animal for disposal of dog 22.00 G. Contract Handling Fee Per Month 40.00 H. Kennel vaccinations to stop various diseases from time to time at $3.00 per shot (To be paid by the animal owner if claimed, if not by the City) 1. Boarding fee to keep dead domestic animals for reclaiming not to 5.00 exceed the required six (6) days. (To be paid by the animal owner if per claimed, if not by the City) day 12. ACSI reserves the right to increase fees for patrol hours ifthe possibility of future fuel prices increases beyond $2.00 per gallon. ACSI shall give written notice to the City showing the reason for the increase. 13. All payments shall be made by the City of Arden Hills, upon receipt of monthly statements by ACSI. Invoices for services rendered will be due net thirty (30) days from the date of invoice and will be subject to a 1.5% service charge on balance due each month. 14. ACSI agrees to provide emergency veterinary services to impounded animals as needed at cost to the City of Arden Hills. However, veterinary services that were deemed necessary may be charged to the owner upon reclamation of the animal. 15. ACSI agrees that during the period of this contract, it will not within the State of Minnesota, discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, or ancestry and will include a similar provision in all subcontract( s) entered into for the performance, hereof. This paragraph is inserted in the contract to comply with the provisions of Minnesota Statutes 181.59. 16. ACSI agrees to comply with the Minnesota Data Practices Act and all other State and Federal laws relating to data privacy or confidentiality. ACSI agrees it will immediately report to the City of Arden Hills any requests from third parties for information relating to the Agreement. ... .. .. 17. ACSI agrees to promptly respond to inquiries from the City of Arden Hills concerning data requests. . 18. ACSI agrees to hold the City of Arden Hills, its department heads and employees harmless from any claims resulting from the unlawful disclosure of the use of the data protection under State and Federal laws. 19. ACSI agrees to abide by the requirements and regulations of the Americans with Disabilities Act of 1990 (ADA), the Humans Rights Act (Minnesota Chapter 363 and Title VII of the Civil Rights Act ofl964.) These laws deal with discrimination based on race, gender, disability, religion, sexual preference, and sexual harassment. Violation of any of the above laws can lead to termination of this contract. 20. Either party, hereto, may cancel this contract after thirty (30) days written notice, thereof, to the other party. 21. Notices pursuant to this contract shall be given by deposit in the United States Mail, postage prepaid, addressed as follows: a. To ACSI: Mr. Richard L. Ruzicka, President Animal Control Services, Inc. 6400 Colfax Avenue North Brooklyn Center, MN 55430 e b. To City: Joseph P. Lynch, City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5794 Alternatively, notices required by this contract may be personally delivered to the persons named above. Notice shall be deemed given as of the date of personal service or as of the date of deposit ofthe notice in the United States Mail. Animal Contr City of Arden Hills By: a, President Joseph P. Lynch, City Administrator Date: Attest: , \- n--G:2.. Date: Attest: Signature Signature Printed Name and Title Printed Name and Title e . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 02-64 , A RESOLUTION APPROVING THE 2003 ANIMAL CONTROL CONTRACT WHEREAS, the City renews an Animal Control Contract on an annual basis, THEREFORE, BE IT RESOLVED that the City Council hereby approves the 2003 Animal Control Contract with Animal Control Services Inc., 6400 Colfax Avenue North, Brooklyn Center, Minnesota for the year effective January I, 2003 through December 31,2003. ADOPTED by tbe City Council this 25th day of November, 2002. DENNIS PROBST, MAYOR ATTEST: JOE LYNCH, CITY ADMINISTRATOR .(..1 .' . . . ~ ~ILLS MEMORANDUM DATE: Agenda Item: 6.A November 20, 2002 TO: Mayor and City Council Joe Lynch, City Administrator Peter Hellegers, City Planner '{)\\- FROM: SUBJECT: Planning Case #02-29, The Davidson Companies, Inc. Special Use Permit 1240 County Road E West ENCLOSURES: 1. Planning Commission Meeting Minute Excerpt 2. October 29,2002 Memo to Planning Commission (with attachments) Request The applicant is requesting review of a Special Use Permit to accommodate a drive-in bank at 1240 County Road E West. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on October 14, 2002. Pursuant to Minnesota State Statue, the city must act on this request by December 13, 2002 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The city may with the petitioner's consent extend the review period beyond the 120 days. Options 1. 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial. If the City denies the petitioner's request, "...it must state in writing the reasons for the denial at the time that it denies the request." Table for additional information. 4. " . . . Page 2 October 24, 2002 Plarming Case #02-26 Planninl! Commission Recommendation In Plarming Case #02-29, the Planning Commission recommends that the proposed Special Use Permit be approved subject to the following conditions: I. That all proposals of the applicant be conditions of approval unless stated here. Proposals of the applicant refer to the applicant's Description of Requests (attached to the back side of Page 5 of staff's October 30,2002 report to the Plarming Commission) and landscape plans attached to the application. 2. That all necessary building permits be secured from the Building Official. 3. That the number of handicapped accessible parking spaces complies with State Building Code requirements. 4. A plan of new signage to be erected shall be submitted for review and approval of the Council. 5. If a curb-cut is to be utilized on County Road E, that approval shall be obtained from Ramsey County. Staff Comments First, any new signage would be subject to the City of Arden Hills Signage Ordinance (which requires staff approval prior to the signage being erected.) Under the Signage Ordinance there are specific requirements for the maximum square feet allowed per a type of signage (i.e. wall, freestanding, auxiliary, etc.). It is staffs opinion that there are sufficient regulations in the Signage Ordinance that would insure that the any new signage would meet City requirements. Replacement of condition number four (4) with a requirement that any new signage shall comply with the Signage Ordinance and require staff approval, would provide the applicant with the same signage review process as most of the businesses operating in Arden Hills. Currently only businesses classified as Drive-In Businesses have a requirement that Council approve any new signage to be erected. At the current time the applicant has indicated that no new signage will be erected. The only signage would be changing-out the existing sign faces for new faces. Staff is operating under the assumption that since the previous use was a Claims Service Building with Drive-in/Drive-up service, that the proposed use should be allowed at the proposed location. '. ARDEN HILLS PLANNING COMMISSION - NOVEMBER 6, 2002 3 Commissioner Zimmerman asked ifhe had built the shed himself. Mr. Volkert replied he . had a contractor build it. He stated he was going to obtain a building permit, but the shed was under the square footage, so a building permit was not needed. He noted when he inquired about a building permit; staff had not informed him about the setback requirements. Mr. Volkert stated he had asked most of his neighbors to sign a petition agreeing to the current location of the shed. He noted he was not able to get a hold of one neighbor. He presented the petition to the City for their records. There was no one present for or against the Zoning Ordinance Variance. Chair Sand asked why the traffic visibility area was not applicable. Mr. Hellegers replied the Zoning Code did not have any language in it that applied to driveways only to street intersections. Chair Sand closed the public hearing at 7:35 p.m. Commissioner Smithknecht asked if it was a problem to move the shed further north. Mr. Hellegers replied applicant could move it further to the north, but they would need to cut into some of the trees in order to do that. Commissioner Smithknecht asked if it would be a problem to go straight north four feet. Mr. Hellegers replied it would still need the 40-foot setback for the side yard comer e setback. Commissioner Ricke moved, seconded by Chair Sand to deny Planning Case #02-22, Dean and Suzanne Volkert, 1330 Nursery Hill Lane, Zoning Ordinance Variance for the following reasons: The variance requested was not in keeping with the spirit and intent of the City Zoning Ordinance in so far that the shed would encroach the drainage and utility easement. The property could be put to a reasonable use without granting a variance. A garden shed was not reasonable use for the property. Granting the variance would alter the essential character of the neighborhood. The variance requested was not the minimum variance necessary, and there would be a way to have the shed on the property without requesting the variances. The motion failed (3-3). (Aye: Chair Sand, Commissioners Ricke and Smithknecht. Nay: Commissioners Bezdicek, Zimmerman, Duchenes). Commissioner Zimmerman moved, seconded by Commissioner Bezdicek to table Planning Case #02-22, Dean and Suzanne Volkert, 1330 Nursery Hill Lane, Zoning Ordinance Variance for additional information to determine if there would be a better location on the property for the shed. The motion carried unanimously (6-0). e PLANNING CASE #02-29 - THE DAVIDSON COMPANIES, 1240 WEST COUNTY ROAD E, SPECIAL USE PERMIT Chair Sand opened the public hearing at 7:43 p.m. .' . . . ARDEN HILLS PLANNING COMMISSION - NOVEMBER 6, 2002 4 Staff stated applicant was requesting review of a special use permit to accommodate a drive-in bank at 1240 County Road E West. Staff recommended approval of the Special Use Permit for a drive-in bank subject to conditions and recommendations as outlined in their October 30, 2002 report. Chair Sand stated recommendation number 1 was vague and requested in the future, applicant's proposals be detailed in the recommendation. Commissioner Zimmerman asked if the existing canopy was going to be extended out to three lanes for the drive-through teller. Mr. Hellegers replied the new canopy would be a different material, but the canopy was proposed to be three lanes. Mr. Parrish noted the MSI Center had originally included this property as a part of their facility, but now was being sold off because they did not need the lot. Commissioner Zimmerman asked if MSI Center was going to be the owner. Mr. Parrish replied Mr. Davidson would be the owner of the property with the bank being the tenant. Commissioner Zimmerman asked if the County had been contacted regarding the curb- cut. Mr. Hellegers replied the applicant had been directed to contact the County and the applicant was waiting for the County's opinion. Mr. Parrish noted an appropriate condition would be that applicant gain approval of Ramsey County to get a curb-cut along County Road E. Todd Mohagen, Mohagen Architects, stated MSI would be selling the property to Rob Davidson and the bank would be the tenant ofMr. Davidson. He stated they believed the access and egress to the site could be accommodated with the current proposed curb-cut. He stated the curb-cut to County Road E was still being considering, but it was not a necessity. He noted the traffic flow would be sufficient with the one curb-cut. Commissioner Bezdicek asked how much traffic where they artticipating. Mr. Mohagen replied they felt what they were proposing was sufficient to handle the traffic. Chair Sand asked what was the new and existing landscaping. Mr. Mohagen noted the trees labeled 1 were the existing trees. He indicated the trees marked as number 2 were being removed, and the trees labeled number 3 were being added. Chair Sand asked what trees type was being removed. Mr. Mohagen replied they were elms. Chair Sand asked if there were any evergreens being removed. Mr. Mohagen replied there was one evergreen proposed to be removed, but only if they went with the curb-cut along County Road E. There was no one present for or against the Special Use Permit request. Chair Sand closed the public hearing at 8 :07 p.m. ARDEN HILLS PLANNING COMMISSION - NOVEMBER 6, 2002 5 Chair Sand moved, seconded by Commissioner Ricke, to approve Planning Case #02-29, The Davidson Companies, 1240 West County Road E, Special Use Permit, subject to the following conditions and recommendations: . I. That all proposals of the applicant be conditions of approval unless stated here, which refers to the Description of Requests located on the backside of Page 5 of staffs October 30, 2002 report and the site and landscape plans attached to the application. 2. That all necessary building permits be secured from the City Building Inspector. 3. That the number of handicapped accessible parking spaces complies with the State Building Code requirements. 4. A plan of new signage to be erected shall be submitted for review and approval ofthe Council. 5. If a curb-cut was utilized on County Road E, that approval from Ramsey County is obtained. The motion carried unanimously (6-0). UNFINISIIED AND NEW BUSINESS . A. PLANNING CASE #02-31 - HELEN HARRlNGTON. 2001 W. COUNTY ROAD D. ZONING ORDINANCE VARIANCE Staff stated applicant was requesting a variance to allow construction of a garage five feet from the west property line. Staff recommended approval of the five (5) foot variance request for the Side Yard Interior (accessory) setback be approved as submitted. Commissioner Ricke asked how the proposed location differed from the previous location. Mr. Hellegers replied the original garage was constructed three feet from the west property line. The new garage would be five feet, so it would shift to the right, but it would be consistent with the setback allowed for an attached garage in the same district. Chair Sand asked if the original garage was a single or a double garage. The applicants replied it had been a double garage and they were proposing to replace it with a double garage. Commissioner Zimmerman moved, seconded by Commissioner Ricke, to recommend to Council to approve Plamling Case #02-31, Helen Harrington, 2001 W. County Road D, Zoning Ordinance Variance as submitted. . The motion carried unanimously (6-0) . . . ~ ~HILLS MEMORANDUM DATE: October 30,2002 TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT; Case #02-29 The Davidson Companies Special Use Permit (SUP) Request The applicant is requesting review of a special use permit to accommodate a drive-in bank at 1240 County Road E West. Overview Surrounding Area North Commercial South Commercial East Commercial West Commercial Site Data B-2: General Business District Light Industrial B-2: General Business District Office B-2: General Business District Community Commercial Neighborhood Connnercial / Office B-2: General Business District Commercial Office B-2: General Business District 1.91 acres (83,101 square feet) Relatively flat Memo to Planning Commission Planning Case #02-29 Page 2 of 5 . Site Plan Review 1. Setbacks - Code Requirement Met. The setback requirement for comer lots in the B-2 district is 50 feet from the property lines which abut a street. The existing building was constructed 39.8 feet from the east property line; the proposed special use would not encroach any further on the east property line. Furthermore, the only alteration to the size of the building would be to extend the drive-through canopy to the north and to create an entrance canopy to the south. Front Yard 50' 67' 54' Rear Yard 20' 152' 137' Side Yard Comer 50' 39.8' 39.8' Side Yard Interior 20' 145' 145' The Zoning Ordinance states in Section IX, I (Nonconforming Uses, Buildings and Lots I Prohibited Activities: Nonconforming Building); "No nonconforming building shall be increased, enlarged or altered in a way that augments its nonconformity." In this situation the only building alterations are the extension of the canopy to the north (front) and creating an entrance canopy to the south (rear). Theses changes are in conformance with code requirements. . 2. Lot Coverage - Exceeds Code Requirement. The requirement for the B-2 zoning district is a maximum of 40%. The property would remain at only 5% of the lot covered by principal and accessory buildings. 3. Landscape Lot Area - Exceeds Code Requirement. The requirement for the B-2 zoning district is a Minimum Landscape Lot Area of 25%. The expansion of the parking area would leave approximately 67% of the lot as landscape area. 4. Traffic Visibility - Exceeds Code Requirement. The Traffic Visibility requirements in the Arden Hills Zoning Ordinance are: On a corner lot, nothing shall be placed or allowed to grow in such a manner as to impede vision between a height of a two and one-half (2 !j) and ten (l 0) feet above the center line grades of the intersecting streets within fifteen (15) feet of the intersecting street rights-o.fway. (Section 6C, 2(c)). . . . . Memo to Planllillg Commission Plarming Case #02-29 Page 3 of5 The closest item to the intersection of the rights of way of Pine Tree Drive and County Road E is sixty (60) feet away. s. Parking - No Specified Requirement For This Use. No specific requirements are outlined in the Zoning Ordinance. However, the following parking requirement for Business and Professional Office uses are 1 space per each 250 square feet of gross floor area. The City Engineer's office has data which indicates that 4 spaces per 1,000 square feet is an appropriate parking requirement for a general drive-in bank use. Re uired for Business and Professional Office Recommended by City Engineering Staff Proposed 16 16 25 Staff believes that the 25 parking spaces proposed would be an appropriate level of parking for this use. The State Building Code and ADA parking standards call for a minimum of 1 handicapped parking space for parking lots with one to 25 spaces, and 2 handicapped parking spaces for parking lots of26-50 spaces. No handicapped parking spaces are designated on the site plan. However, there is an access aisle for handicapped spaces to use. Staff suggests that the applicant meet the State Building Code requirement of 1 handicapped accessible space. Special Use Permit Analvsis The applicant is requesting a Special Use Permit to allow the conversion of a former MSI Insurance Claims Office into a bank I drive-in bank. The applicant is proposing the following modifications to the site: curb and paving modifications to accommodate additional drive-through lanes, expansion of the parking lot to the south to create an additional lane of parking, conversion of the garage area to offices, replacement of the drive-through canopy to accommodate the additional lanes and necessary clearance height, and the creation of a canopy to highlight the main building entrance. Financiallnstitution & Service is listed as a permitted use in the B-2 zoning district. However, Drive-In Businesses in the B-2 district are allowed only after the issuance of a Special Use Permit. The Zoning Ordinance defines a drive-in business as the following: "Any business establishment offering to customers a service which is primarily or exclusively laid out, designated. equipped or operated so as to allow its customers to purchase and Memo to Planning Commission Planning Case #02-29 Page 4 of 5 receive such service without having to enter the building and usually while remaining in their automobiles. By way of illustration, but without limitation, drive-in businesses include: drive-in banks, drive-in laundry or dry cleaning establishments, but do not include businesses where prepared commodities, such as prepared food, beverages or dairy products are sold. " . Additional requirements for drive-in businesses prohibit, "drive-in businesses, fast food restaurants, and automobile service stations from being located on a site located within the one thousand three hundred twenty (1,320) feet of the boundaries of another such establishment." Currently located within the distance of 1,320 feet of the applicant's property are the following drive-in businesses, fast food restaurants and service stations: a Texaco service station (1306 County Road E), McDonald's Restaurant (1313 County Road E), Wells Fargo Bank (1220 County Road E), TCF Bank (1160 County Road E), and Oasis Market I Mobil service station (3673 Lexington Avenue). It is clear that the City has allowed businesses to operate within this distance and the re-use of the applicant's building for a drive-in bank would be consistent with previous decisions. Drive-in businesses are also required to comply with the following regulation according to Section VI, D, 2, f; "No permanent of temporary signs visible from a public street shall be erected without approval of the council." In accordance with this provision, staff has requested that the applicant provide a signage plan for new signage to be erected and present it to the Planning Commission and City Council. Staff has included submittal of a plan for signage to be erected as a condition of approval. The existing freestanding sign is considered as legally non-conforming, and therefore the sign copy could be changed but the sign could not be expanded without bringing it into code compliance. The existing freestanding sign would therefore not need to be included in the plan of signage to be erected. . Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on October 14, 2002. Pursuant to Minnesota State Statue, thc city must act on this request by December 13,2002 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The city may with the petitioner's consent extend the review period beyond the 120 days. Options I. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial. rfthe City denies the petitioner's request, "... it must state in writing the reasons for the denial at the time that it denies the request". 4. Table for additional information. . . . . Memo to Planning Commission Planning Case #02-29 Page 5 of5 Recommendation In Planning Case #02-29, staffrecommends that the application for a Special Use Permit for a drive-in bank be approved subject to the following conditions: 1. That all proposals of the applicant be conditions of approval unless stated here. 2. That all necessary building permits be secured from the City Building Inspector. 3. That the number of handicapped accessible parking spaces complies with the State Building Code requirements. 4. A plan of new signage to be erected shall be submitted for review and approval of the Council. Attachments 1. 2. 3. 4. 5. 6. Statement submitted by the applicant. Letter from the property owner authorizing the application. Letter to Robin Davidson about the existing freestanding sign. Location Map. Site Plan. Landscape Plan. --~--~----_._--- -----"'=""- . DESCRIPTION OF REQUEST We propose remodeling the existing property at 1240 W. County Road E. in Arden Hills, Minnesota. The site modifications would include curb and paving reconfiguratio l to accommodate a new drive-through teller area. The access to the site along Pine Tree dri':e would be relocated to align with access across the street. The possibility of adding an acce, , to County Road E may be discussed with the county. The parking lot would be expanded to be south to accommodate one additional lane of parking. The existing garage area will be converted to office function so the paved access drive to this area will be removed and landscapd. A general landscape upgrade is also planned around the building, in the parking islan<ls and around the drive- through lane. The building modifications would include replacement of the existin:: drive-through canopy to accommodate the required number of lanes and clearance he' ght. The other exterior component would be an entry canopy to help highlight the entry loc, tion and add architectural interest. The other modifications would be interior remodeling 1,) meeting programmatic requirements of a bank tenant. . . . e e October 10, 2002 Mr. Aaron Parrish City of Arden Hills 1245 West Highway 96 Arden Hills, MN 551 12 .. M51 Insurance. Mulnl ServicelnuraIICI COlllJl3llles RE: Special Use Permit: 1240 West County Rd E, Arden Hills, M:'~ Dear Mr. Parrish: This letter authorizes The Davidson Companies, Inc. to apply for a sp,~cial use permit relative to a contemplated bank facility at the above captioned property. Sincerely yours, ~f1Y Mutual Service Life Insurance Company Mailing address; P.O. Box 64035, St. Paul, Minnesota 55164.0035 Home Office: Two Pine Tree Drive, Arden Hills, Minnesota 55112-3793 (651) 631-7000 www.msi-insurance.com Autual Service life Insurance Company/Mutua! Service Casualty Insurance Company/Modern Service Insurance Company/MSI Preferred Insurance Company NOV-01-2002-FRI 11:05 AM 911612rJ02 09:02 ~ >A~HILLS Sl'plember 16, 2002 . Robin Davidson Davidson Companies .3900 Northwoods Drive Arden Hills, MN 55112 Rob, As a follow up 10 Oll,[ cOnversation regarding the property at 1240 County Road B. please be advised tltat the existing freeSlBnding sign can be maintained as a legally non- eoofonning sign. Sign copy ll1lIY be changed ont, however, the sign cannot be expanded without bringing it inll) COde compliance. . . . madwtion. pleaSe be advised that there are sign rnaintCll/Ulce requirements thaI must be . adhered to. . For additional information regaroing the .pecific requilelllent~ feel fu:e to . eonlact me or Consult our sign otdinance online at www.ci.arde.o-hll1s.mn.us. If you should have any additional questions,please feel free to contact me at 6SHi34-5125. Th80lr you for yoUt time and consideration, Sincecely, ~~. Aarou Parrish Community Services Director aaron.oarrish(a).ci.arden- hills.mn.ns C.ilf of ArdeD lints . 1~5 Wuf Hl<<hl'".J 96 .. At~.n Rlu,;,:MN . SSHW794 Phone 451.614.5t1.0 . Faa '!!:I.fi]..~13' . "ww.d....den-hllllf,mn.u& P 002 Page 2/2 . e . >- ~ ~ (J) (J) (1) LL :J . a C) >- C) (J) C) C: ~ :J (fJ - 0 ~ 0 z C) 0.. 0 (1) If) :2 (J) ~ 0 z . Snelling Avenue N. C) C) C) If) c 0 ~ ~- c. ~'" if! e O:::E [:S: -' . ! > . !::~ . . V> ; w.1.NtCfTlltt.341 P'UT Ol" P<H'/tI,/4 Off "" JlI:I/4CFstC.34 m ." ~ 0 \ .. "'" ~il" ~.~ 0 .~. ~l~ ',' .. 0 . ~ N00'35'48'W J4.J.oo a I I ~ d . I & I i . r I . ~ .. 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I ~ ~ I ~ ~ I ~ i 0 " i 000 0000 ~ J n an n ~ H I in p 51 ~.~ qii d ~ i! ~ n ~ S a: a I n' i ~ I . p~ · i ~ i I I I . . . ~. ~ EN HILLS MEMORANDUM DATE: Agenda Item lo. B November 25,2002 TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator Aaron Parrish - Community Services Director ItfhA ~. . Tom Moore - Operations and Maintenance Director -r:-, f \.VVl.L...- FROM: SUBJECT: Meter Replacement ENCLOSURES: 1. Location Map Overview At the November 12,2002 Council meeting, the Council authorized the replacement of the three meters measuring water from the City of Roseville. One of these meters is located at the intersection of County Road D and Cleveland Avenue. This is adjacent to the site where there is an approved POD for an office building. The property owner is also requesting an amendment to that POD which is currently being processed. As part of the meter replacement, electrical service needs to be run to the three meter pits. At the meter pit located at Cleveland and County Road D, the only electrical service available in the right-of-way is located across County Road D in Roseville. As such, a pole has been placed at the comer of County Road D and Cleveland in Arden Hills so electrical service can run over County Road D. Once over County Road D, the service would run underground to the meter pit. As the Council may recall, this comer is designated as a gateway to Arden Hills. In addition, a condition of the Nelson POD is to provide a sign easement and a trail at the comer. Placing the pole in this area impacts both of these items. To maintain the easement area, the proposed trail, and the ability to provide a gateway sign in the future, staff has worked with Mr. Nelson, the property owner, on an alternative. This is outlined on the attached map. Memo to City Council Page 2 of2 November 25,2002 . In essence, Mr. Nelson would provide the City with an easement along the northern border of his property so the City could access an existing electrical pole. Since timing is an important factor in the meter replacement, Mr. Nelson has also agreed to provide a temporary construction easement in advance of the permanent utility easement. Unfortunately, this option necessitates the removal of existing vegetation along the northern property border. Mr. Nelson has indicated he is willing to bear this expense as well. However, this would remove the existing vegetation on the site approximately five to six months earlier than previously anticipated. This may be problematic from the neighbors' perspective. Finally, this would increase the cost of the project by approximately $4,000. Similar to work previously authorized, funds for this would come from the water fund. Staff would recomm.end proceeding with the aforementioned alternative. Given the potential neighborhood impact, staff wanted to solicit input from the Council prior to proceeding. Requested Action 1. Provide direction on the electrical service to the meter pit located at County Road D and Cleveland. 2. If the Council would like to pursue the proposed alternative, an additional $4,000 needs to be allocated to the previously approved project. . . . . . I URS Agenda Item 7 A MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (6]2) 370-0700 Fax: (612) 370-1378 To: Mr. Joe Lynchl City of Arden Hills Copy: Nick LandwerlURS File: 379510056001 Tom MoorelAH From: Greg Brown Arden Hills City Engineer Date: November 19, 2002 Subject: Resolution Removing State Aid Designation from Fernwood Avenue Background Attached is Resolution 02-61 removing the State Aid designation from the segment of Fernwood Avenue from County Road F to Guidant Drive North (Cummings Park Drive). As you may recall, the Guidant Masterplan calls for this segment of roadway to be vacated and turned over to them for use in their campus circulation. In order to vacate the roadway, the City must first remove the State Aid designation. The segment ofFernwood Avenue is approximately 0.64 miles in length and represents approximately 10% of our total of 6 miles of State Aid designated routes. In the interest of maximizing our ability to draw State Aid funds, the City Engineer and City staff are currently evaluating the designation of other City Streets to replace the Femwood Avenue mileage. Based upon State Aid rules, only a few existing non-designated streets are eligible for State Aid Designation. The two best options are the segment of Dunlap Street between Grey Fox and Red Fox Road and the segment of G1enpaul Avenue between Cleveland Avenue and New Brighton Road. We will be providing Council with a recommendation on the designation of State Aid Status to one or more City streets in the near future, following discussions with MnDOT staff. Recommendation The City Engineer recommends that the Council Approve Resolution 02-61 removing State Aid designation from Fernwood Avenue between County Road F and Guidant Drive North (Cummings Park Drive). . . . I CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 02-61 A RESOLUTION REVOKING COUNTY STATE AID HIGHWAYS/MUNICIPAL STATE AID STREETS FERNWOOD A VENUE FROM COUNTY ROAD F TO LEXINGTON (.64 MILES). WHEREAS, it appears to the City Council of the City of Arden Hills, Minnesota, that the road hereinafter described, shall be revoked as a Municipal State Aid Street under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Arden Hills, Minnesota, that the road described as followed, to-wit: Fernwood Avenue from County Road F to Lexington Avenue (.64 miles) be, and hereby is, revOked as a Municipal State Aid Street of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration. ADOPTED by the City Council this 25th day of November, 2002. DENNIS PROBST, MAYOR ATTEST: JOE LYNCH, CITY ADMINISTRATOR CERTIFICATION: STATE OF MINNESOTA) COUNTY OF RAMSEY ) CITY OF ARDEN HILLS ) I hereby certify that Resolution No. 02-60 is a true and correct copy presented to and adopted by the City Council of the City of Arden Hills at a meeting thereof held in the City of Arden Hills, Ramsey County, Minnesota, on the 25th day of November, 2002. Cynthia L. Young, Deputy City Clerk , . . . HP Laser Jet 3200 HP LASERJET 3200 i n v e n t NOV.26-2002 2:55PM Fax Call Report Job Date Time Type Identification Duration Pages Result 744 11/26/2002 2:41:16PM Send 9.7634219511 0:00 0 Busy 745 11/26/2002 2:42:40PM Send 9.7634219511 0:00 0 Busy 746 1l/26/2002 2: 48 04PM Send 9.7634219511 I: 15 I OK 747 1l/26/2002 2:49: 25PM Send 9.6516286833 I: 02 1 OK 748 1l/26/2002 2:50:32PM Send 9.7637060891 044 I OK 749 11/26/2002 2: 51: 27PM Send 9.6516333846 1:10 I OK 750 1l/26/2002 2:52:42PM Send 9.6512282191 1:09 1 OK 751 1lI26/2002 2 53 56PM Send 9.6512279371 0:41 1 OK 752 1l/26/2002 2:54:43PM Send 9.6514821262 0:47 1 OK