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HomeMy WebLinkAbout09-14-26-WSMayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Kurt Weber City Council Work Session Agenda September 14, 2026 5:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch-City-Meetings Some Councilmembers may be participating in this meeting by interactive technology/remotely. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 2. RESPONSE TO PUBLIC INQUIRIES 3. AGENDA ITEMS 3.A. 2027-2032 Elections Contract Update Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 3.13. 2027 Operating Budget Discussion Gayle Bauman, Interim Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 3.C. Immigration Enforcement Discussion Jessica Jagoe, City Administrator Documents: MEMO.PDF 3.D. Rice Creek Commons/TCAAP Discussion Jessica Jagoe, City Administrator Documents: MEMO.PDF 3.E. Agenda Planning Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 4. COUNCIL/STAFF COMMENTS ADJOURN AGENDA ITEM - 3A MEMORANDUM DATE: September 14, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: 2027-2032 Elections Administration Contract Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Discussing administration of elections services by the Ramsey County Elections Office. Background The City Council first approved entering into a contract with Ramsey County to provide election administration services for Arden Hills in 2011. The Council has continued its contract with Ramsey County Elections since that time, and our current contract expires December 31, 2026. Currently, all school districts (5) and cities in Ramsey County contract with Ramsey County Elections to administer elections with the exception of Maplewood. The complexity of elections has changed over the years with no excuse absentee voting, mail voting, and early/in-person voting. These changes have necessitated an increase in costs associated with the physical ballot materials, mailings and postage, signage, storage of election equipment, hiring of additional judges, increases in election judge pay, and so forth. Staff requests Council consider providing direction to bring forward the renewal contract from Ramsey County for consideration of approval at its September 28 regular meeting. The contract is for services from January 1, 2027 through December 31, 2032. This is the same duration that the other cities will also contract for. Budget Impact Under the current contract, the City pays $7,531 per quarter. The proposed cost for 2027-2028 is $8,529 per quarter. The anticipated increase was previously provided to Interim Finance Page 1 of 2 Director Bauman for programming into the proposed 2027 budget and is reflected in the operating budget that will be discussed in the next item. Future increases for 2029-2030 will be provided to the cities no later than April 1, 2028 and for 2031-2032 no later than April 1, 2030. Attachment None. Page 2 of 2 AGENDA ITEM - 3B MEMORANDUM DATE: September 14, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Gayle Bauman, Contracted Interim Finance Director SUBJECT: Preliminary 2027 General Fund Budget Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Provide feedback on the Preliminary General Fund budget for the 2027 fiscal year. Background — General Fund Budget Annually, City staff prepares and submits a preliminary budget to the City Council for review and feedback. Attached to this memo is the City's preliminary General Fund budget for the 2027 fiscal year. Each department provided their respective forecasts for this budget. The proposed 2027 budget is $8,447,668, an increase of $1,093,011 or 14.9%. For the purpose of this discussion, there is a 14.46% or $980,654 tax levy increase reflected in the budget, of which $1,229,154 for the General Fund, $63,500 for the Equip/Bldg Replacement Fund, and ($312,000) for the Public Safety Capital Fund. As presented, the General Fund Budget is underfunded by $60,000, which is a planned use of fund balance for half of the projected Comp Study costs. The table below shows the amount the General Fund Budget is underfunded at different tax levy increase amounts. Tax Levy Increase 10% 13% 14.46% Underfunded Amount $362,503 $159,058 $60,000 Wages and Benefits The 2027 preliminary budget is currently being prepared which assumes a 3.0% wage adjustment for all staff. Below is a table showing the recent history of approved COLA's. Year Non Union IUOE Union 2026 3.00% 3.00% 2025 3.00% + addition of P&R Mgr 7.00% + 2 PW Lead Promotions 2024 3.00% 3.00% 2023 3.00% 3.00% 2022 3.00% 3.00% + addition of Fleet Lead 2021 2.00% 3.00% 2020 3.00% Market Adjustment; Minimum increase was 5.80% 2019 2.50% 2.50% In 2025, the City hired David Drown and Associates (DDA) to conduct a comprehensive study of its compensation and classification structure. As a result of their work, changes were made to the City's wage schedule, and several non -union employees received job reclassifications. These changes maintain the City's competitiveness in the marketplace, putting the City at a 108% market value or 8% above market value. Additionally, union employees negotiated a new three-year contract. There is a 15.0% increase assumed for health, a 4.0% increase for dental, and a 0.0% increase for life insurance premiums The number of positions included in the budget remained the same. Public Safety 2027 budget information was received from Ramsey County and the Lake Johanna Fire Department for public safety. POLICE. The police contract is expected to increase by 12.4% or $247,792 for 2027. DISPATCH. Dispatch costs will increase by 17.3% or $14,920 for 2027. FIRE. The fire operating costs are expected to rise by 36.0% or $383,221 for 2027. Please note, the SAFER grant will discontinue starting in 2027 and contract cities will need to fund the new positions. Revenues There are no significant building projects included in the 2027 budget which would affect the permit revenue. The permit revenue included reflects only the estimated recurring "base" amount, similar to what was included in the 2026 budget. General Fund budget to actual comparisons for the past three years is included as Attachment A. Property Tax Levy A survey was recently routed to various cities in the metro asking about proposed levy amounts being considered. Below are the results of that survey, averaging 7.83%. Falcon Heights 9.65% North Saint Paul 6.00% Little Canada 12.50% Roseville 9.80% Lauderdale 6.60% Shoreview <10.00% K Maplewood 8.50% Vadnais Heights 4.61 % Mounds View 4.00% White Bear Lake TBD% New Brighton 7.50% White Bear Township 6% - 8% Based on the County Assessor's Report, values for the different property types have changed as follows: Property Type 2024 2025 2026 All Residential 2.30% 3.79% 0.45% Single Family Residential 2.56% 3.22% 0.10% Apartments -6.68% -4.07% 3.05% Commercial -0.42% 4.70% 4.48% Industrial -0.17% 5.48% 3.21 % The City's total Value for Local Rate is projected to increase by 7.13%, from 20,656,543 to 22,129,701. Below are tables showing the impact of various levels of a city levy increase to Arden Hills' homes, assuming that a home's value is increasing by 0.10%, which is the median amount. Set levy at $7,459,665 (an increase of $678,151 or 10.0% over 2026) Set levy at $7,663,111 (an increase of $881,597 or 13.0% over 2026) Set levy at $7,762,168 (an increase of $980,654 or 14.46% over 2026) 3 The 2026 City Tax Rate is 30.466574%. The estimated City tax rate based on the most current information is calculated as follows for the different tax levy increases: City Levy City Tax Rate 10.00% 31.318% 13.00% 32.238% 14.46% 32.685% The 2026 tax rates for other cities in Ramsey County are as follows: 2026 Tax Rates 80.00 70.00 60.00 50.00 41.57 42.13 39.34 4D•38 40.00 36.94 37.61 33.19 34.04 34.62 32.06 30.47 30.00 27,41 28'7 20.00 10.00 0ea�o 54.00 50.48 50.96 0 47.11 70.73 a ,� A aQ�e�� Q2 P C! General Overview A summary of the major changes in the 2027 budget is as follows: Description Effect on Step increases 63,373 3% COLA Adjustments 59,050 Health (15%) & Dental (4%) Insurance 43,460 Work Comp (17,260) General Fund Personnel Levy Impacts 148,623 Increase in Delinquent Taxes 45,071 Decrease in Building Permits/Plan Check Fees 39,159 Increase in MSAS maintenance aid (9,070) Decrease in Rec Program fees 11,250 Increase in Antenna rental revenue (16,727) Increase in RamCo Sheriff training reimb revenue (32,481) Increase in RamCo Sheriff 247,792 Increase in UFD 383,221 Increase in Ramco Dispatch 14,920 Remove transferfor UFD fte's (franchise fees) 165,000 Election Equipment (next 3-4 years) 15,000 Metro-INETIT Services 8,192 RamCo Facility Maintenance Facility - Rent 2,381 2040 Comp Plan 120, 000 2040 Comp Plan - $60k funded by Gen'I Fund fund balance (601000) Legal Expenses (10% increase plus review of history) 32,000 Tuition Reimbursement 6,000 Street Maintenance Program (seal coating/resurfacing) 65,000 Technology (new permit software) 33,272 Net changes in other GF Budget Areas 10,551 Other General Fund Levy Impacts 1,080,531 TOTAL GENERAL FUND LEVY IMPACT 1,229,154 PIR Fund - EDA Fund - Equipment/Bldg Replacement 63,500 Public Safety (312,000) Total Capital Fund Levy Impacts (248,500) TOTAL GENERAL & CAPITAL FUND LEVY IMPACT 9801654 5 The table below shows the original adopted budget for the General Fund compared to the final audited numbers from 2017 - 2025. As you can see, the City has performed better than the budget for all the years shown due to conservative budgeting. Please note that the 2020 actuals include revenue from the CARES Act in the amount of $459,614, and this was a one-time occurrence. 2025 revenues include additional building permit revenue of approximately $500,000 The Transfers Out column shows the funds that were transferred to cover capital projects within the City. Year Budgeted Budgeted Revenuee ExpensesB Original Bud etc Foperating Revenues° Operating ExpensesE Operating Activit F Transfers Outs Net Chg in Fund Balance" 2017 4,860,297 (5,056,252) (195,955) 5,231,140 (4,536,635) 694,505 - 694,505 2018 4,454,629 (4,691,854) (237,225) 4,462,682 (4,361,628) 101,055 (400,000) (298,945) 2019 4,804,420 (4,991,390) (186,970) 5,004,904 (4,769,687) 235,217 (360,000) (124,783) 202V 4,896,720 (5,018,310) (121,590) 5,229,541 (4,586,623) 642,918 (478,000) 164,918 2021 5,122,260 (5,212,980) (90,720) 5,304,591 (4,967,275) 337,316 (548,000) (210,684) 2022 5,099,510 (5,239,510) (140,000) 5,501,964 (5,203,009) 298,955 (102,540) 196,415 2023 5,369,420 (5,530,180) (160,760) 5,354,153 (5,343,512) 10,641 (171,140) (160,499) 2024 5,939,200 (6,121, 270) (182, 070) 5,892,355 (5,777,329) 115,026 115,026 2025 6,639,270 6,761,279 122,009 7,286,615 6,385,267 901,348 - 901,348 Legend: Note: Transfers are based on the prior year's audited financial results. A+B=C D+E=F F+G=H Discussion General Fund & Preliminary Levy Staff is respectfully requesting the City Council to review the preliminary budget and provide feedback for future budget meetings. The 2027 proposed levy and public meeting date need to be set prior to the end of September 2026. Direction is needed from the City Council on the following items: • Current wage and benefit assumptions include a 3% COLA for both union and non -union staff, a 15% health insurance increase, and a 4% dental insurance increase. Should any of these assumptions be changed? • This preliminary budget does not include any significant building projects for 2027. Should a building project be added? • Are there other assumptions or changes staff should incorporate? • This preliminary budget contains a 14.46% levy increase. Is another work session needed to further discuss the preliminary levy increase? Attachments A. General Fund Budget to Actual Comparison for 2023, 2024, 2025 B. Preliminary 2027 General Fund Budget PowerPoint Presentation C. Preliminary 2027 General Fund Budget D. Public Safety Costs 10-Year Trend C. 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- - LO 't N ,:I- LO O N m M O (O O M ' Ili � Lf') N r_ 00 O L6 1- O O M� M O O CO � N CO M N O') LO LO O O O O O O m m L6 I` CO O O O N N 1` 00 0) C r N M I* O r r r N N N N N N N N N N O N N N N O N N N Qo c O) > O L a� 0) >-0 L U Q � W .� Q 0 U _0 (n cn a) a) _0 _0 2 U U c c 4 U U Q Q c c m m 00 O LO O O N N M1• u 40 O •O N c6 fa O N V N Y i C6 o Q O Ln 3 O Q m Q N � N M1• O N a.., c i a) N N o s u v +� U 'N N v � W C Q).— lD :I- m a O4-1 Q U N •� E Q) CB O Q r0O 0 C O +, � 67 a-+ N •� Q) m 0 .N N cu o f6 i S Attachment C 2024 2025 6/30/2026 2026 2027 $Increase % Increase GENERALFUND Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes $ 4,622,581 $ 5,201,279 $ 2,418,741 $ 5,892,322 $ 7,074,698 $ 1,182,376 20.1% Special assessments - - - - - - N/A Licenses and permits 448,587 962,258 321,273 574,150 564,570 (9,580) -1.7% Intergovernmental 116,870 134,054 67,243 165,379 206,930 41,551 25.1% Charges for services 504,134 639,948 229,356 470,251 449,190 (21,061) -4.5% Fines & forfeits 27,298 27,610 14,337 24,225 26,530 2,305 9.5% Investment earnings 163,638 264,255 11,437 50,000 50,000 - 0.0% Miscellaneous 9,247 57,211 35,061 13,330 15,750 2,420 18.2% Transfersln - - - 165,000 - (165,000) -100.0% TOTAL REVENUES $ 5,892,355 $ 7,286,615 $ 3,097,449 $ 7,354,657 $ 8,387,668 $ 1,033,011 14.0% EXPENDITURES Mayor & Council $ 80,035 $ 91,970 $ 51,744 $ 85,743 $ 86,060 $ 317 0.4% Administration 507,785 471,814 269,722 524,881 560,350 35,469 6.8% Elections 32,141 34,285 19,154 35,906 55,260 19,354 53.9% Finance 163,075 198,924 139,934 225,193 234,880 9,687 4.3% TCAAP 119,702 78,267 35,320 139,170 142,960 3,790 2.7% Planning & Zoning 307,494 257,497 139,526 327,410 497,040 169,630 51.8% Government Buildings 224,822 247,307 119,770 250,032 254,640 4,608 1.8% Police 1,583,188 1,927,657 831,305 1,994,763 2,242,555 247,792 12.4% Dispatch 70,394 42,913 - 86,350 101,270 14,920 17.3% Fire 833,933 892,173 532,776 1,065,552 1,448,773 383,221 36.0% Emergency Management 5,134 7,414 3,688 9,270 9,430 160 1.7% Protective Inspections 331,654 338,413 159,230 428,700 463,750 35,050 8.2% Street Maintenance 716,138 723,305 321,082 943,854 1,034,980 91,126 9.7% Recreation 195,101 295,159 143,266 378,008 398,560 20,552 5.4% Park Maintenance 556,736 728,167 301,254 759,825 817,160 57,335 7.5% Transfers out 50,000 50,000 - 100,000 100,000 - 0.0% TOTAL EXPENDITURES $ 5,777,329 $ 6,385,267 $ 3,067,769 $ 7,354,657 $ 8,447,668 $ 1,093,011 14.9% NET CHANGE IN FUND BALANCE $ 115,025 $ 901,348 $ 29,679 $ - $ (60,000) $ (60,000) N/A 0 2027 BUDGET - GENERAL FUND - SCHEDULE OF EXPENDITURES - DETAIL BY FUNCTION 2024 2025 2026 2027 $Increase % Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor & council Personnel Expenses $ 37,139 $ 40,969 $ 41,070 $ 41,190 $ 120 0.3% Supplies and Materials 259 - - - - 0.0% Other Services and Charges 42,636 51,001 44,673 44,870 197 0.4% $ 80,035 $ 91,970 $ 85,743 $ 86,060 $ 317 0.4% Administration Personnel Expenses $ 266,024 $ 284,754 $ 311,465 $ 335,170 $ 23,705 7.6% Supplies and Materials - 25 - 100 100 0.0% Other Services and Charges 241,761 187,035 213,416 225,080 11,664 5.5% $ 507,785 $ 471,814 $ 524,881 $ 560,350 $ 35,469 6.8% Elections Supplies and Materials $ - $ - $ - $ - $ - 0.0% Other Services and Charges 32,141 34,285 35,906 55,260 19,354 53.9% $ 32,141 $ 34,285 $ 35,906 $ 55,260 $ 19,354 53.9% Finance Personnel Expenses $ 76,769 $ 102,542 $ 112,800 $ 117,250 $ 4,450 3.9% Supplies and Materials 9,815 12,375 12,000 11,230 (770) -6.4% Other Services and Charges 76,491 84,006 100,393 106,400 6,007 6.0% $ 163,075 $ 198,924 $ 225,193 $ 234,880 $ 9,687 4.3% TCAAP Personnel Expenses $ 36,677 $ 40,212 $ 59,170 $ 62,960 $ 3,790 6.4% Supplies and Materials - - - - - 0.0% Other Services and Charges 83,025 38,055 80,000 80,000 0.0% $ 119,702 $ 78,267 $ 139,170 $ 142,960 $ 3,790 2.7% Planning & Zoning Personnel Expenses $ 228,094 $ 193,061 $ 295,840 $ 326,250 $ 30,410 10.3% Supplies and Materials - 1,092 - - - 0.0% Other Services and Charges 79,400 63,344 31,570 170,790 139,220 441.0% $ 307,494 $ 257,497 $ 327,410 $ 497,040 $ 169,630 51.8% Government Buildings Personnel Expenses $ 34,834 $ 41,180 $ 43,303 $ 43,320 $ 17 0.0% Supplies and Materials 8,045 11,614 9,180 10,610 1,430 15.6% Other Services and Charges 181,943 194,513 197,549 200,710 3,161 1.6% $ 224,822 $ 247,307 $ 250,032 $ 254,640 $ 4,608 1.8% Police Other Services and Charges $ 1,583,188 $ 1,927,657 $ 1,994,763 $ 2,242,555 $ 247,792 12.4% $ 1,583,188 $ 1,927,657 $ 1,994,763 $ 2,242,555 $ 247,792 12.4% Dispatch Other Services and Charges $ 70,394 $ 42,913 $ 86,350 $ 101,270 $ 14,920 17.3% $ 70,394 $ 42,913 $ 86,350 $ 101,270 $ 14,920 17.3% Fire Other Services and Charges $ 833,933 $ 892,173 $ 1,065,552 $ 1,448,773 $ 383,221 36.0% $ 833,933 $ 892,173 $ 1,065,552 $ 1,448,773 $ 383,221 36.0% Emergency Management Personnel Expenses $ 4,322 $ 6,229 $ 7,620 $ 7,780 $ 160 2.1% Supplies and Materials - - - - - 0.0% Other Services and Charges 811 1,186 1,650 1,650 0.0% $ 5,134 $ 7,414 $ 9,270 $ 9,430 $ 160 1.7% Protective Inspections Personnel Expenses $ 281,612 $ 270,034 $ 350,240 $ 371,460 $ 21,220 6.1% Supplies and Materials 1,226 369 1,250 1,250 - 0.0% Other Services and Charges 48,816 68,011 77,210 91,040 13,830 17.9% $ 331,654 $ 338,413 $ 428,700 $ 463,750 $ 35,050 8.2% Street Maintenance Personnel Expenses $ 363,274 $ 415,041 $ 447,934 $ 466,390 $ 18,456 4.1% Supplies and Materials 26,243 32,684 74,000 82,000 8,000 10.8% Other Services and Charges 326,621 275,581 421,920 486,590 64,670 15.3% $ 716,138 $ 723,305 $ 943,854 $ 1,034,980 $ 91,126 9.7% Recreation Personnel Expenses $ 141,167 $ 243,020 $ 299,640 $ 318,380 $ 18,740 6.3% Supplies and Materials 17,172 15,114 22,680 23,180 500 2.2% Other Services and Charges 36,762 37,026 55,688 57,000 1,312 2.4% $ 195,101 $ 295,259 $ 378,008 $ 398,560 $ 20,552 5.4% 2024 2025 2026 2027 $Increase % Increase Actual Actual Budget Proposed (Decrease) (Decrease) Park Maintenance Personnel Expenses $ 379,390 $ 478,922 $ 513,635 $ 541,190 $ 27,555 5.4% Supplies and Materials 56,038 56,445 69,500 74,250 4,750 6.8% Other Services and Charges 121,308 192,799 176,690 201,720 25,030 14.2% $ 556,736 $ 728,167 $ 759,825 $ 817,160 $ 57,335 7.5% Transfers Out $ 50,000 $ 50,000 $ 100,000 $ 100,000 $ - 0.0% TOTAL EXPENDITURES $ 5,777,329 $ 6,385,267 $ 7,354,657 $ 8,447,668 $ 1,093,011 14.9% 3 CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS 2026 PERCENT 2024 2025 ORIGINAL 2027 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2026 BUDGET City Council $ 80,035 $ 91,970 $ 85,743 $ 86,060 0.4% City Administration 507,785 471,814 524,881 560,350 6.8% Elections 32,141 34,285 35,906 55,260 53.9% Finance 163,075 198,924 225,193 234,880 4.3% TCAAP 119,702 78,267 139,170 142,960 2.7% Planning & Zoning 307,494 257,497 327,410 497,040 51.8% Government Buildings 224,822 247,307 250,032 254,640 1.8% Totals 1,435,052 1,380,065 1,588,335 1,831,190 15.3% Total By Classification Personnel Services 679,537 702,719 863,648 926,140 7.2% Commodities 18,118 25,106 21,180 21,940 3.6% Contractual Services 737,398 652,240 703,507 883,110 25.5% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 1,435,052 1,380,065 1,588,335 1,831,190 15.3% Staffing Full-time equivalents 4.48 4.45 5.22 5.23 N 2,000 v 1,800 M 1,600 3 1,400 s 1,200 ~ 1,000 Expenditures 800 600 400 200 0 il H I ]Ht ACTUAL ACTUAL BUDGET BUDGET 2024 2025 ORIGINAL 2027 2026 CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: General Government Fund # 101 Activity: Mayor & Council Activity # 41100 Activity Scope The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants and memberships. When applicable, participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. Objectives 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Issues Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. Budget Commentary In 2027, the Mayor and Council budget is proposed to increase by 0.4% or $317. 2024 2025 2026 2027 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 37,139 $ 40,969 $ 41,070 $ 41,190 Commodities 259 - - - Contractual Services 42,636 51,001 44,673 44,870 Total $ 80,035 $ 91,970 $ 85,743 $ 86,060 Percent Change 14.9% (-6.8%) 0.4% NYFS amount included above 23,304 24,119 24,698 25,513 Expenditures by Classification 48% O Personnel Services O Commodities 52% oContractual Services 61 CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: General Government Fund # 101 Activity: Administration Activity # 41300 Activity Scope City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. Objectives 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations and long-range planning. Issues 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. Budget Commentary The 2027 Administration budget is increasing by 6.8% over 2026. The change in personnel services is due to step, COLA, and insurance benefit changes. The increase in contractual services is primarily due to an increase in legal fees and tuition reimbursement. 2024 2025 2026 2027 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 266,024 $ 284,754 $ 311,465 $ 335,170 Commodities - 25 - 100 Contractual Services 241,761 187,035 213,416 225,080 Total $ 507,785 $ 471,814 7524,881 $ 560,350 Percent Change (-7.1 %) 11.2% 6.8% Full -Time Equivalent positions 1.79 1.87 2.09 2.04 Expenditures by Classification 40% oPersonnel Services oCommodities oContractual Services 60% 11 CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: General Government Fund # 101 Activity: Elections Activity # 41410 Activity Scope This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Objectives Stay current on election laws. Issues Stay current on election laws. Budget Commentary The Elections budget has a 53.9% or $19,354 increase for FY27. It projects an additional $15,000 for the first payment on new election equipment. 2024 2025 2026 2027 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 32,141 34,285 35,906 55,260 Total $ 32,141 $ 34,285 $ 35,906 $ 55,260 Percent Change 6.7% 4.7% 53.9% Expenditures by Classification 100% E3 Personnel Services o Commodities 0Contractual Services VA CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: General Government Fund # 101 Activity: Finance Activity # 41500 Activity Scope Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. Objectives 1. Continue working to refine the financial management plan for the City. 2. Continue to produce an Annual Comprehensive Financial Report (ACFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. Issues 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. Budget Commentary This budget increased by 4.3% in 2027 or $9,687. The increase in personnel services is due to step, COLA, and insurance benefit increases. Technology costs are also increasing. 2024 2025 2026 2027 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification $ 76,769 $ 102,542 $ 112,800 $ 117,250 9,815 12,375 12,000 11,230 76,491 84,006 100,393 106,400 .➢ I UJ, V / J .➢ I �O, �L'-F .➢ LLJ, I �J .➢ LJ'-F,OOV 22.0% 13.2% 4.3% nra n7r, n7a n7a 13Personnel Services 50% 5% O Commodities 13Contractual Services 8 CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: General Government Fund # 101 Activity: TCAAP Activity # 41600 Activity Scope This department was established to account for revenue and expenditure activity related to the City's comprehensive re -use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. Objectives 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). Issues 1. Economic conditions. 2. Coordinating with multiple entities/players. Budget Commentary Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Placeholders for consultant costs have been included, and staff time has been allocated for City Administration, Community Development, and Public Works as they act as the City's support staff to this Authority. The 2027 budget shows an increase of 2.7% or $3,790. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2024 2025 ACTUAL ACTUAL $ 36,677 $ 40,212 83,025 38,055 2026 $ 59,170 80,000 2027 $ 62,960 80,000 (-34.6%) 77.8% 2.7% 0.20 0.18 0.26 0.26 ' O Personnel Services O Commodities 44% oContractual Services 56% W CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: General Government Fund # 101 Activity: Planning & Zoning Activity# 41910 Activity Scope Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re -zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. Objectives 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. Issues 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. Budget Commentary The budget for 2027 is an increase of 51.8% over the 2026 budget, primarily driven by the one-time Comp Plan update of $120K. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change 2024 Alm 1A1 $ 228,094 79,400 2025 ACTUAL $ 193,061 1,092 63,344 2026 ni mar $ 295,840 31,570 2027 ni mar $ 326,250 170,790 (-16.3%) 27.2% 51.8% Full -Time Equivalent positions 1.66 1.41 1.85 1.90 Expenditures by Classification 34% OPersonnel Services o Commodities oContractual Services 66% CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: General Government Fund # 101 Activity: Government Buildings Activity # 41940 Activity Scope This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. 45% of the City's portion of the Ramsey County maintenance facility is charged to this budget. Objectives Maintain a reputable facility to house meetings and staff. Issues Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002 Budget Commentary The 2027 budget is an increase of 1.8% from the previous year's budget primarily due to anticipated rent increase for the Public Works maintenance facility. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2024 2025 2026 2027 ACTUAL ACTUAL BUDGET BUDGET $ 34,834 $ 41,180 $ 43,303 $ 43,320 8,045 11,614 9,180 10,610 181,943 194,513 197,549 200,710 $ 224,822 $ 247,307 $ 250,032 $ 254,640 10.0% 1.1% 1.8% 17% 4% ---- -- o Personnel Services o Commodities 0Contractual Services 79% its CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS 2026 PERCENT 2024 2025 ORIGINAL 2027 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2026 BUDGET Police $ 1,583,188 $ 1,927,657 $ 1,994,763 $ 2,242,555 12.4% Dispatch 70,394 42,913 86,350 101,270 17.3% Fire 833,933 892,173 1,065,552 1,448,773 36.0% Emergency Management 5,134 7,414 9,270 9,430 1.7% Protective Inspections 331,654 338,413 428,700 463,750 8.2% Totals 2,824,302 3,208,571 3,584,635 4,265,778 19.0% Total By Classification Personnel Services 285,935 276,263 357,860 379,240 6.0% Commodities 1,584,414 1,928,026 1,996,013 2,243,805 12.4% Contractual Services 953,954 1,004,283 1,230,762 1,642,733 33.5% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 2,824,302 3,208,571 3,584,635 4,265,778 19.0% Staffing Full-time equivalents 2.59 2.30 2.77 2.77 N 4,500 4,000 3 3,500 s 3,000 ~ 2,500 2,000 1,500 Expenditures 1,000 500 0 ACTUAL ACTUAL BUDGET BUDGET 2024 2025 ORIGINAL 2027 2026 ifs: CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: Public Safety Fund # 101 Activity: Police Activity # 42100 Activity Scope Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff's Department. Animal control services are included in this budget. Objectives Continue contracting for law enforcement and animal control services. Issues 1. Resident concerns over police coverage and visibility. 2. Response times. Budget Commentary Arden Hills' portion of the Ramsey County Sheriff's Contracting Communities 2027 budget increased 12.4% or $247,792 over 2026. Animal control costs and boarding are included within this budget. 2024 2025 2026 2027 Budaet Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services Commodities Contractual Services Total Percent Change Expenditures by Classification 1.583.188 1.927.657 1,994.763 100% 2.242.555 21.8% 3.5% 12.4% o Personnel Services o Commodities 0Contractual Services 13 CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: Public Safety Fund # 101 Activity: Dispatch Activity # 42150 Activity Scope Emergency dispatch services are provided by Ramsey County. Objectives Continue contracting dispatch services. Issues Continue to maintain service levels at a reasonable cost. Budget Commentary Arden Hills' portion of the Ramsey County 911 Dispatch Department operating budget increased by 17.3%. 2024 2025 2026 2027 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 70,394 42,913 86,350 101,270 Total $ 70,394 $ 42,913 $ 86,350 $ 101,270 Percent Change (-39.0%) 101.2% 17.3% Expenditures by Classification 100% o Personnel Services o Commodities 0Contractual Services 14 CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: Public Safety Fund # 101 Activity: Fire Activity # 42200 Activity Scope Fire protection for Arden Hills is provided by the Lake Johanna Fire Department on a contractual basis. Lake Johanna Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Objectives Continue contracting for fire protection services. Issues Continue to maintain service levels at a reasonable cost. Budget Commentary Arden Hills' portion of the Lake Johanna Fire Department operating budget increased 36.0%. This budget reflects increases to operating costs. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Expenditures by Classification 2024 833,933 100% 2025 892,173 2026 1,065,552 2027 1,448,773 7.0% 19.4% 36.0% O Personnel Services o Commodities 13Contractual Services i!: CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: Public Safety Fund # 101 Activity: Emergency Management Activity # 42300 Activity Scope Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. Objectives 1. Update City's Emergency Response Policy and Procedures 2. Train staff in emergency management procedures. Issues Coordinate with Ramsey County's emergency response procedures and policies Budget Commentary The 2027 budget is an increase of 1.7% from the 2026 budget or $160. 2024 2025 2026 Budget Summary ACTUAL Personnel Services $ 4,322 $ Commodities - Contractual Services 811 Total $ 5,134 $ Percent Change Full -Time Equivalent positions 0.01 Expenditures by Classification 17% b,229 i,d2U $ 1 1 RR 1 Rrrl 2027 f,18U 1 Firfl 44.4% 25.0% 1.7% 0.02 0.03 0.03 83% 0 Personnel Services o Commodities 0Contractual Services iI: CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: Public Safety Fund # 101 Activity: Protective Inspections Activity # 42400 Activity Scope This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. Objectives 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. Issues 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. Budget Commentary The 2027 operating budget is an increase of 8.2% or $35,050 from the previous year's budget, driven by personnel (step, COLA, and insurance benefit increases) and technology. 2024 2025 2026 2027 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 281,612 $ 270,034 $ 350,240 $ 371,460 Commodities 1,226 369 1,250 1,250 Contractual Services 48,816 68,011 77,210 91,040 Total $ 331,654 $ 338,413 $ 428,700 $ 463,750 Percent Change 2.0% 26.7% 8.2% Full -Time Equivalent positions 2.58 2.27 2.74 2.74 Expenditures by Classification 17 CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS 2026 PERCENT 2024 2025 ORIGINAL 2027 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2026 BUDGET Streets $ 716,138 $ 723,305 $ 943,854 $ 1,034,980 9.7% Totals 716,138 723,305 943,854 1,034,980 9.7% Total By Classification Personnel Services 363,274 415,041 447,934 466,390 4.1 % Commodities 26,243 32,684 74,000 82,000 10.8% Contractual Services 326,621 275,581 421,920 486,590 15.3% Capital Outlay 0 0 0 0 N/A Other Charges N/A Totals 716,138 723,305 943,854 1,034,980 9.7% Staffing Full-time equivalents 2.45 2.51 2.57 2.57 N 1,200 r m 1,000 oo 800 Expenditures 600 400 200 0 JH1 ACTUAL ACTUAL BUDGET BUDGET 2024 2025 ORIGINAL 2027 2026 11. CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: Public Works Fund # 101 Activity: Street Maintenance Activity # 43100 Activity Scope This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. Objectives 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. Issues 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. Budget Commentary The 2027 operating budget is an increase of $91,126 from the previous year's budget. Personnel service increases are due to step, COLA, and insurance benefit increases. An increase of $65K was made to contractual services for Street Maintenance (sealcoating/resurfacing). 2024 2025 2026 2027 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 363,274 Commodities 26,243 Contractual Services 326,621 Total $ 716,138 Percent Change Full -Time Equivalent positions 2.45 Expenditures by Classification $ 415,041 32,684 275,581 $ 723,305 1.0% 7 r,1 $ 447,934 74,000 421,920 $ 943,854 30.5% 7 r,7 $ 466,390 82,000 486,590 $ 1,034,980 9.7% 7 r,7 CITY OF ARDEN HILLS, MINNESOTA PARKS & RECREATION SUMMARY EXPENDITURE ANALYSIS 2026 PERCENT 2024 2025 ORIGINAL 2027 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2026 BUDGET Recreation $ 195,101 $ 295,159 $ 378,008 $ 398,560 5.4% Parks 556,736 728,167 759,825 817,160 7.5% Totals 751,837 1,023,326 1,137,833 1,215,720 6.8% Total By Classification Personnel Services 520,557 721,942 813,275 859,570 5.7% Commodities 73,209 71,560 92,180 97,430 5.7% Contractual Services 158,070 229,825 232,378 258,720 11.3% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 751,837 1,023,326 1,137,833 1,215,720 6.8% Staffing Full-time equivalents 4.11 4.96 5.42 5.42 y 1,400 a 1,200 c 1,000 r 800 Expenditures 600 400 200 0 ACTUAL ACTUAL BUDGET BUDGET 2024 2025 ORIGINAL 2027 2026 K411 CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: Parks and Recreation Fund # 101 Activity: Recreation Activity # 45120 Activity Scope This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. Objectives To provide recreational activities to residents of Arden Hills. Issues 1. Develop senior programming. 2. Budget constraints. Budget Commentary The 2027 operating budget is an increase of 5.4% from the previous year's budget. This is mainly due to step, COLA, and insurance benefit increases. Budget Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions % of costs covered by revenue Expenditures by Classification 2024 2025 2026 2027 1'F I, 10/ L43,VLV Lyy,04V 3 10,30U 17,172 15,114 22,680 23,180 QF 7A9 17 n0a Fr FQsz F7 Mn 51.3% 28.1 % 5.4% 32.7% 19.0% 18.6% 14.8% 14% O Personnel Services O Commodities 8% 13Contractual Services 80% `AI CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: Parks and Recreation Fund # 101 Activity: Park Maintenance Activity # 45200 Activity Scope Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. Objectives 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. Issues 1. Other maintenance concerns coming up and not allowing completion of existing projects 2. Budget constraints for future and existing projects. Budget Commentary The 2027 operating budget is an increase of 7.5% from the previous year's budget. This is mainly due to step, COLA, insurance benefit increases, technology and building repairs and maintenance. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2024 $ 379,390 56,038 121,308 2025 $ 478,922 56,445 192,799 2026 $ 513,635 69,500 176,690 2027 $ 541,190 74,250 201,720 30.8% 4.3% 7.5% 3.01 3.32 3.46 3.46 O Personnel Services 25% O Commodities oContractual Services 9% 66% i•J CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2026 PERCENT 2024 2025 ORIGINAL 2027 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2026 BUDGET Unallocated $ 50,000 $ 50,000 $ 100,000 $ 100,000 0.0% Totals 50,000 50,000 100,000 100,000 0.0% Total By Classification Personnel Services - - - - N/A Commodities - - - - N/A Contractual Services - - - - N/A Capital Outlay - - - - N/A Other Charges 50,000 50,000 100,000 100,000 0.0% Totals 50,000 50,000 100,000 100,000 0.0% Staffing Full-time equivalents 0.00 0.00 0.00 0.00 N 200 M 3 Expenditures F 100 0 ACTUAL ACTUAL BUDGET BUDGET 2024 2025 ORIGINAL 2027 2026 23 CITY OF ARDEN HILLS, MINNESOTA 2027 BUDGET Function: Unallocated Fund # 101 Activity: Transfers Activity # 49300 Activity Scope The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. Objectives 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Issues Budget constraints. Budget Commentary This budget is used to account for transfers out of the General Fund to other funds of the City. Both the 2024 and 2025 budgets included a transfer to the Cable Fund of $50,000. The 2026 and 2027 budgets include a transfer to the Cable Fund of $100,000. 2024 2025 2026 2027 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services - - - - Other Charges 50,000 50,000 100,000 100,000 Total $ 50,000 $ 50,000 $ 100,000 $ 100,000 Percent Change 0.0% 100.0% 0.0% Expenditures by Classification o Personnel Services o Commodities 13Contractual Services o Other Charges 24 M LO O 00 I.- LO Il- (A M Il- LO CV LA I-- Ln M O W o 0 0 C14 O V N O 00 O r Cl) a N CO O 4') LO CO LO CO Lf) M CO y LO (0 Op M o C,CD N -a C N In Co) 0') M c ER 6A M N M 00 � 00 CO Lr) C C) T \ o O\ NNI- NN �00C O N O N V 00 0) CO 00 C N 6A 6!) Cl) 00 Nt 4') Cl) M d1 CO C) N M LC) o 0 N Cl) N O (0 00 N O N Cl) 00 I-- 00 LO 00 I (6 C, N Gq 60- I.- O I` le I.- r- M 00 C') T N o 0 N i` V M N 6A 6!) LO It 00 h I-- LO O Cl) N CC N CC n o o O � � CC O — 'ITC N(4�t (14 (p Lf)C � N ER 6A M LA O I� 00 LA T V Lf) N Cl! o o c o' N V (D Lf) Co t` O N Lf) r- LO (D Cl) 00 O Lf) M C N fA 6!) (4 N 00 n 00 I-- � Cl) O C) M LQ' 0 O 0 N CDN O CD LO N 't M 01 N N (.0 �t O Cp Lf) N (f3 69 O O 0)00 00 Cl) (D ti O) O Lf) M Ln \ o o T M NC, lf) C N LO Cl) 0~) Llj CC c � T 6!) CO �t LO T � 00 00 CC I- O O .-o Co V C CD(.0 IC)_ 0 T U) w N O U R � v O R " L a C V z U r w y � _ Cl) V d E as z aL O d O r U U o r o LC) T C) N Co 't Nt LC) O I o LO 00 M ti I to ) 0 00 M i p � o O) LL) I CD I � �o C N U T N U T = U Cn ( U Co N Z Ci U C) L Co c C p >= c M C p M u p U y 7 a p U CA 3 a C C)0 U i L iiarnH iia- rnH C O C\lO N O N O N rn U N U M M M Cu Cu Cu Cu O O O U U U U O O LO N N N N o 0 0 0 O O O 0 0 0 0 00 Attachment D C o ti 00 ti W LO T 0 O 'IT ( lam N 16 M V 00 C� ti Co OIL N CO I* I;t bilo LO > 1 @ O J O w O �o Co O O AGENDA ITEM - 3C MEMORANDUM DATE: September 14, 2026 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Immigration Enforcement Discussion Budgeted Amount: Actual Amount N/A Council Should Consider N/A Funding Source: N/A Council should discuss the topic area below and provide direction to Staff on next steps. Background At the February 9th Work Session, the City Council requested a recurring work session agenda item to allow for discussion on topics related to immigration enforcement. Subsequently at the July 13th Work Session, Staff received feedback and direction from Council on the draft ordinance language for Use of City Property. A draft ordinance will be brought forward to the September 28th City Council meeting for consideration and adoption. Below is the remaining topic that Council requested be brought back for discussion by the City Council related to immigration enforcement. SharinkofData and Access to City Buildingsy o Based on City Council direction at the March 9th and May 1 lth Work Sessions, staff will be preparing a policy that will be brought forward to a future work session for consideration. Additionally, Council may discuss any particular topic(s) that should be brought forward under this agenda item for future discussion. Budget Impact N/A Attachment N/A Page l of 1 AGENDA ITEM - 3D MEMORANDUM DATE: September 14, 2026 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Rice Creek Commons/TCAAP Discussion Budgeted Amount: N/A For Council Consideration Actual Amount: N/A Funding Source: N/A Council will have the opportunity to comment on any TCAAP related items they so choose. Background N/A Budget Impact N/A Attachment N/A Page 1 of 1 AGENDA ITEM - 3E MEMORANDUM DATE: September 14, 2026 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Agenda Planning Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss its next Work Session agenda. Background Per Council's adopted policy on agenda setting, please find the proposed agenda below for the upcoming meeting. September 21" Special Work Session • 2027 CIP and Operating Budget Discussion • Zoning Code Updates Discussion September 281h Work Session • Communications Plan Assessment Discussion • Committee/Commission Work Plans • Immigration Discussion • Agenda Planning (time sensitive) • RCC/TCAAP Discussion October 121h Work Session • 2050 Comprehensive Plan • Immigration Discussion • Agenda Planning (time sensitive) • RCC/TCAAP Discussion Page l of 2 Attachment A is the list of topics that have yet to be discussed by Council and the ranking of priority topics. Staff will begin to work on the higher priority items into upcoming Work Sessions sooner while putting the lower priority items to later discussions. Please note, this does not reflect all items at Work Sessions as Staff will have necessary items for discussion, such as, budget discussions, concept plan reviews, or Public Works projects that need timely direction. Council may want to discuss whether any items need to be added to this list for future discussion or assign a future meeting for some of these items. This would need to be done by a majority consensus of Council. Below is a running list of things Staff brings forward to Work Session annually, in recent years, we have shifted away from bringing some items forward unless needed, such as, the Pavement Management Update from Public Works. Note, these timelines may shift year to year. Most items discussed at Work Sessions are one-off items that may require multiple meetings but are usually not recurring. • January o Legislative priorities • February o None • March o Initial guidance on current year Public Works projects • April o None • May o None • June o None • July o Capital improvement planning • August o Operating budgets • September o Operating budget and levy discussion o Committee/Commission Work Plans • October o None • November o City-wide budget and fee schedule o Follow up on next year's Public Works projects • December o Committee and commission appointments Budget Impact N/A Attachment Attachment A: Council Priorities Attachment B: Agenda Setting Policy Page 2 of 2 Attachment A Topic for Consideration Short-term Rental Ordinance Likely Responsible Department CD/Admin Total 15 Werge 3.00 Majority Next Steps Council WS Rental Licensing Program CD/Admin 15 3.00 Council WS Funding for Lake Johanna Boulevard Trail PW/Fin 9 1.80 Council WS Climate Action Plan Admin 9 1.80 Council WS Code of Conduct Admin 81 1.60 Council WS Encroachment Discussion (2025)/Adopt A Spot PW 8 1.60 Staff Recommendation Cannabis Discussion CD/Admin 8 1.60 Council WS Energy Audit Admin 7 1.40 Staff Recommendation Temporary Goats/Buckthorn Admin 71 1.40 Staff Recommendation Buy Nothing Day/Clean Up Day Admin 6 1.20 Staff Recommendation Community Survey Admin 6 1.20 Council WS Committee/Commission Liaison Role Policy Admin 5 1.00 Council WS EV Fleet Analysis pW 5 1.00 Staff Recommendation Added Items: Data Center Moratorium Sponsorship Policy E-Bike Regulations Tree Removal Enforcement Perry Park Parks System Plan Implementation Flock Cameras Attachment B It "ENILLS CITY OF ARDEN HILLS Agenda Setting Policy The purpose of this policy is to establish a method for agenda setting that allows for Council to review and have control over its agendas and decide as a Council how it wants items for consideration to be brought forward. For regular worksession agendas: • Prior to concluding each regularly scheduled worksession, the City Council shall review its next regularly scheduled worksession agenda and direct Staff on any changes. • Should an individual Councilmember want to raise an item for discussion at the next meeting or in the future, they would do so during this review period. The item would need at least one other Councilmember to agree to having the item considered for future discussion, and then Council, by majority, would direct to have it placed on a future agenda or not. Staff will have flexibility to add or remove items to the worksession as needed to maintain operational efficacy. For regular City Council meeting agendas: • Agendas will be largely Staff driven based on approvals needed for normal operations. • Items coming from the City Council shall first be discussed at a worksession and can direct Staff at said worksession to bring items forward for formal approval if needed. • In rare instances, if a Councilmember brings forward an item that needs approval prior to going to a worksession, they may request the City Administrator add the item to the agenda. The City Administrator shall have the discretion to determine if the issue should be added or not, but Councilmembers will make every effort to having the item first discussed at a worksession. Special meetings and emergency meetings: • Special meetings and emergency meetings may still be called at the discretion of the Mayor or any two Councilmembers, and the members calling the meeting shall set the agenda.