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HomeMy WebLinkAbout09-14-26-RMayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Kurt Weber City Council Agenda September 14, 2026 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.orcl/320/Watch- City- Meetings Some Councilmembers may be participating in this meeting by interactive technology/remotely. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Jessica Jagoe, City Administrator 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF COMMENTS 6.A. Transportation Update David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF 7. APPROVAL OF MINUTES 7.A. July 27, 2026 Regular City Council Documents: 07-27-26-R.PDF 7.13. August 10, 2026 City Council Work Session Documents: 08-10-26-WS.PDF 7.C. August 10, 2026 Regular City Council Documents: 08-10-26-R.PDF 7.D. August 17, 2026 Special City Council Documents: 08-17-26-SR.PDF 7.E. August 24, 2026 City Council Work Session Documents: 08-24-26-WS.PDF 7.F. August 24, 2026 Regular City Council Documents: 08-24-26-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Pang Silseth, Accounting Analyst Jessica Jagoe, City Administrator Documents: MEMO.PDF 8.B. Motion To Approve Resolution 2026-042 Authorizing No Parking Areas During School Days Between 8:00 AM And 3:30 PM On Janet Court David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.C. Motion To Approve Construction Contract With Dresel Contracting For Storm Sewer Rehabilitation On Chatham Trail, Valentine Crest And Thom Drive Culvert David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 8.D. Motion To Approve Pay Request No. 5 - Bituminous Roadways - 2026 PMP Street & Utility Improvements Lucas Miller, Assistant Public Works Director Documents: MEMO.PDF ATTACHMENT A.PDF 8.E. Motion To Approve First Amendment To Metropolitan Council Grant Agreement No. SG-21262 - 2023 1/1 Grant Program David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 11. NEW BUSINESS 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COMMENTS ADJOURN MEMORANDUM DATE: September 14, 2026 STAFF COMMENTS - 6A TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 DRAFT Approved: September 14, 2026 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 27, 2026 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe; City Attorney Cynthia Kirchoff; Public Works Director/City Engineer David Swearingen; Community Development Director Jacob Reilly; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested Item 8E and 8F be pulled from the Consent Calendar for discussion as Items 9A and 9B. She requested Item 6D be added to the agenda to allow for a Recap on the 75th Anniversary Celebration. MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated the Joint Development Authority and neither of the advisory committees have met since the last Council meeting. The next JDA meeting will be on Monday, August 3rd at 5:30. 3. PUBLIC INQUIRIES/INFORMATIONAL ARDEN HILLS CITY COUNCIL — JULY 27, 2026 2 Kim Sawtell, 3637 Hamline Avenue North, explained she was in attendance on behalf of her whole street. She indicated she and her neighbors have concerns with the noise produced by the Genesis Event Center. She stated this business was generating a great deal of noise until 2:30 a.m. and sometimes 3:00 a.m. She reported she has spoken with the business owner and no changes have occurred. She requested the Council address this concern and require this business to follow the City's noise ordinance. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS A. Deputy State Fire Marshal Update Deputy State Fire Marshal Doug Johnson introduced himself to the City Council and noted he was a proud member of the Lake Johanna Fire Department. He provided the Council with a presentation on ways to keep seniors in the community safe and independent. He commented on the importance of cooking safety and having a fire extinguisher in the home. He reported fire deaths were on the rise and he would like to see this reduced in the State. He provided further information on why older adults were vulnerable to house fires. He recommended homes have smoke detectors in every bedroom as well as a carbon monoxide detector in the house. He encouraged all residents to have an escape plan in place, that includes family pets and once residents are out of their house they are to stay out. Mayor Grant thanked Deputy Fire Marshal Johnson for his presentation. 6. STAFF COMMENTS A. Transportation Update Public Works Director/City Engineer Swearingen reported Xcel Energy was continuing with the installation of a 20" gas main along Highway 96 from 35W to Lexington Avenue. He noted the project would last into late fall. Public Works Director/City Engineer Swearingen stated the contractor has begun paving within the Karth Lake neighborhood and will begin utility improvements on Cummings Drive within the 2026 Street PMP project. Public Works Director/City Engineer Swearingen explained Highway 51 has a southbound right lane closure at this time and this will last through early August. He reported construction is expected to continue throughout the summer into the fall. Mayor Grant asked if MNDOT was being careful around the storm sewer line on Highway 51. Public Works Director/City Engineer Swearingen stated MNDOT's work in this area was complete and there were no impacts on the City's line. ARDEN HILLS CITY COUNCIL — JULY 27, 2026 3 Councilmember Holden reported all of the driveways have been marked on New Brighton Road. She questioned when paving would begin on New Brighton Road. Public Works Director/City Engineer Swearingen indicated staff held the first meeting with the contractor today and the work scheduled for Arden Hills would not begin until September. He suggested residents with questions reach out to Ramsey County Public Works. Councilmember Weber noted he received a call from a resident with concerns trying to make a left onto Glen Hill or making U-turns. He understood the left turn lane has been fully closed. Public Works Director/City Engineer Swearingen reported this was the case noting the closure of the left turn lane would stop the U-turns from occurring. B. Night to Unite Proclamation Mayor Grant read a proclamation in full for the record declaring Tuesday, August 4 as Night to Unite in the City of Arden Hills and encouraged all residents to get to know their neighbors by participating in a Night to Unite block party. C. Elections Update Assistant to the City Administrator/City Clerk Hanson provided the Council with an update on the upcoming elections. She reported voting by absentee ballot was underway and discussed how residents could request an absentee ballot through the Ramsey County Elections Office. She reviewed the locations where ballots could be placed in a ballot box. She explained the Primary Election would be held on Tuesday, August 11. She indicated the City would have three Council seats on the November ballot, those being the Mayor and two Councilmembers. She stated candidate filing packets could be found online at the Minnesota Secretary of State's website or paper packets were available at City Hall, noting the filing period closes on Tuesday, July 28. D. Recap on 75th Anniversary Celebration Councilmember Holden thanked the residents of Arden Hills for attending the 75th Anniversary Celebration on Friday, July 17. She thanked City staff and especially City Clerk Hanson for all of her planning efforts. Councilmember Weber thanked City Clerk Hanson for her work on the 75th Anniversary. He appreciated the excellent turnout at this event and stated he would like to receive a full accounting for this event. Mayor Grant thanked staff and the volunteers that made the 75th Anniversary Celebration possible. He explained he had received many compliments regarding the drone show. He stated he would like to see an accounting from this event as well. Councilmember Rousseau thanked staff and the planning committee for all of their efforts. She suggested staff and the committee provide the Council with the lessons learned from planning this event. ARDEN HILLS CITY COUNCIL — JULY 27, 2026 4 Councilmember Monson thanked staff and everyone who served on the planning committee. She appreciated the passion and skills from those serving on this committee. She stated she had a great deal of fun attending the 751h Anniversary Celebration with her family. Councilmember Holden appreciated how enough funding was raised to cover the expenses for this event. She discussed how other cities who hold yearly celebration events had committees or foundations in place to complete the planning efforts versus being lead by City staff. 7. APPROVAL OF MINUTES A. June 22, 2026, City Council Work Session B. June 22, 2026, Regular City Council MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to approve the June 22, 2026, City Council Work Session meeting minutes and June 22, 2026, Regular City Council meeting minutes as presented. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve the State of the City Policy C. Motion to Approve Professional Services Agreement with SRF Consulting Group, Inc. — Snelling Avenue and Royal Hills Trail Improvements Project D. Motion to Approve Quote from Electric Pump for Rehabilitation Project Parts — Lift Stations No. 1 and 4 E. Motion to Approve Cooperative Agreement between Ramsey County and City e Arden Hills for- Riee- Creek Boulevefd G. Motion to Approve Arden Hills Public Works Design Manual 2026 MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS A. Motion to Approve Cooperative Agreement between Ramsey County and City of Arden Hills for Rice Creek Boulevard Public Works Director/City Engineer Swearingen stated on June 22, 2026, the City Council received a presentation from Ramsey County and engineering consultant Kimley-Horn related to the Rice Creek Boulevard improvement project. This discussion included review of a draft final Cooperative Agreement which included language on the County's recovery of trunk utility costs. On July 6, 2026, Ramsey County received direction from the Joint Development Authority (JDA) for the proposed enhanced landscaping features and pedestrian lighting as they relate to the Rice Creek Boulevard project corridor. The decision was to remove those items from the overall roadway project and create a separate bid package for installation in 2027-2028. The landscape ARDEN HILLS CITY COUNCIL — JULY 27, 2026 5 surface coverage, streetlights, light junction boxes, and the electrical conduit for the pedestrian lights will still be installed with the Rice Creek Boulevard construction. Public Works Director/City Engineer Swearingen reported based on the feedback received from these reviews, City and Ramsey County Staff have negotiated the final Cooperative Agreement. The City Attorney has reviewed the Cooperative Agreement and recommended language on the County's recovery of trunk utility costs has been incorporated within as it relates to Section 7. City staff recommends the City Council approve the Cooperative Agreement between Ramsey County and the City of Arden Hills for Rice Creek Boulevard. Councilmember Holden stated it was her understanding the city would be accepting the responsibility of the trails, utility, landscaping and lighting once the construction was completed. She stated this would mean the city was responsible for the maintenance until construction began on the overall project and questioned when the actual transfer would take place. Public Works Director/City Engineer Swearingen explained this was outlined in the agreement, noting maintenance and ownership responsibilities will be turned over to the City once the punch list and warranty issues are fulfilled. He indicated the County would see to the maintenance of the landscaping through the warranty period, which was two years. He noted the City would be responsible for maintaining the trail spaces and utilities upon completion of the proj ect. Councilmember Holden reported it would be in the City's best interest to set funding aside for maintenance of these areas even before anything was built within the development. She stated she was concerned about the expenses the City would be incurring. Councilmember Monson highlighted this was an important step for Rice Creek Commons. She noted Outlot A had a building and a second building would be constructed in short order. She indicated this road was required in order to get any type of development done on the California parcel. She thanked the County for working with the city and for covering the costs of this project. She noted the County had funding open up and she appreciated the County's commitment to getting this project done. Mayor Grant reported this agreement appears to mirror the agreement that was drafted in 2016 for Outlot A. Public Works Director/City Engineer Swearingen explained the agreement mirrored how the utility construction costs would be recouped through the sale of the land. Mayor Grant commented in reading through the agreement he had issues with the fiber channel. He asked if staff had a chance to look through this portion of the agreement. He noted the City paid for and owns the fiber channel on Outlot A and wanted to ensure the same arrangement was in place for the California parcel. Public Works Director/City Engineer Swearingen stated the plan for the Rice Creek Boulevard includes fiber conduit that would be dedicated to the City. Mayor Grant inquired if the County would be installing the conduit and turning it over to the City. ARDEN HILLS CITY COUNCIL — JULY 27, 2026 6 Public Works Director/City Engineer Swearingen reported this was the case. Mayor Grant stated in this agreement the County would be reimbursing the City for the watermain project that was completed across from Bethel University in order to support this project. He questioned when the City would be reimbursed for this project. Public Works Director/City Engineer Swearingen commented once the construction contract was awarded for Rice Creek Boulevard, the City could request reimbursement from the County. He anticipated this would take place in early 2027. MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to Approve Cooperative Agreement between Ramsey County and City of Arden Hills for Rice Creek Boulevard. A roll call vote was taken. The motion carried (5-0). B. Motion to Approve Adoption of Election Sign Policy Councilmember Holden reviewed the proposed language changes within the election sign policy. She questioned if a resident complaint has to be received in order for a safety violation to occur. Community Development Director Reilly explained the intent was that a sign may be removed immediately only in those cases and could be removed by any City staff person who identified a problem as listed there. Councilmember Holden reported this was not what the policy states. Community Development Director Reilly directed the Council to Page 1 of the election sign policy and clarified the language regarding complaints and when a sign may be removed. Councilmember Holden stated this would mean a complaint does not have to be made in the event of a safety issue. Community Development Director Reilly reported this was the case. Councilmember Holden asked if public works staff will remove election signs that they deem unsafe. Community Development Director Reilly explained staff could be instructed to remove unsafe election signs. City Administrator Jagoe reviewed the first three bullet points on page three noting a process was in place when complaints are received by the City. She indicated the City would not be actively going out and patrolling election signs. However, if a staff member sees an election sign on City property, they would be directed to remove it. Councilmember Monson stated she read the language as if there is a complaint the three bullets are followed and if there is not a complaint the sign can be removed based on the next four bullets, which was a safety hazard. ARDEN HILLS CITY COUNCIL — JULY 27, 2026 7 Councilmember Weber thanked staff for the clarification. Councilmember Holden clarified signs would only be removed after complaints are received. She appreciated the language proposed by Councilmember Monson, noting signs would be removed by City staff if. She asked if the language within the policy was clear enough for staff. City Attorney Kirchoff reported in reading the election sign policy it was implied staff may remove the sign immediately. Councilmember Holden asked what the earliest date was for election signs to be posted by City Councilmembers. Community Development Director Reilly explained signs could be posted by Council candidates 70 days before the general election and races with a primary could have signs posted 46 days prior to the primary election. Councilmember Holden called the question. MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a motion to Approve Adoption of Election Sign Policy. The motion carried (5- 10. PUBLIC HEARINGS A. Planning Case 26-013 — 1300 Grey Fox Road — Powder Technologies — Conditional Use Permit Community Development Director Reilly stated EFH Co. ("The Applicant") is requesting a Conditional Use Permit and Site Plan Review to create an internal drive lane with the addition of 6,098 square feet of pavement on the existing 6.55-acre parcel at 1300 Grey Fox Road ("Subject Property"). The proposed constitutes a substantial modification to the existing Conditional Use Permit and Site Plan regulating the site, triggering amendments and City review. The proposal adds 6,098 square feet of pavement to create an internal drive lane. Landscaped area is proposed to be removed between the two existing parking areas and from a portion of the parking "peninsula" separating the east parking area from the east loading dock. The proposal will connect the two separate halves of the existing parking and loading area to accommodate truck maneuvering and circulation on the site Community Development Director Reilly explained the Applicant's narrative notes that site conditions require delivery trucks to back into the site directly from Grey Fox Road to access the loading docks. The proposal would allow trucks to enter the site in a forward direction, circulate internally, and back into loading docks entirely on -site. The proposal increases the established parking and loading area of 43,851 square feet by 6,098 square feet, bringing the percentage of parking/loading area to area of principal uses to 58.1%. The drive lane requires the removal of three (3) parking spaces on the site, bringing the total parking spaces on the site to 82 parking spaces. The Applicant is not requesting any changes to the established warehouse or office use areas within the building. An interior office remodel is anticipated in 2026 to accommodate expanded operations at the site. Those changes would not alter the nature or intensity of the approved uses. ARDEN HILLS CITY COUNCIL — JULY 27, 2026 8 Community Development Director Reilly reviewed the history of the subject property, the Plan Evaluation and offered the following Findings of Fact: 1. The Applicant is a representative for the owner and occupant of the subject property located at 1300 Grey Fox Road, Arden Hills, MN. 2. The Subject Property is designated as Light Industrial & Office (IND) in the 2040 Comprehensive Plan. 3. The Subject Property is zoned I -FLEX Zoning District. 4. A warehouse requires a conditional use permit in the I -FLEX District. 5. The Applicant applied for a site plan review and conditional use permit to create an internal drive lane with the addition of 6,098 square feet of pavement at 1300 Grey Fox Road. 6. The Applicant proposes to remove 46 caliper inches of significant trees, to be replaced in accordance with City requirements, and to remove three parking spaces. 7. The Applicant states that the site can support up to 87 parking spaces shown in the proof of parking and that this number exceeds the parking needs for the approved operations at the site, based on the average need of 25 parking spaces. 8. The proposed plans will not result in insufficient parking for the uses permitted under the amended conditional use permit. 9. The proposed plan will not result in the subject property exceeding the maximum impervious surface coverage permitted in the I -FLEX zoning district. 10. The proposed plan is not expected to have significant impact on traffic or parking conditions. The proposed plan is intended to improve traffic circulation conditions both on the subject property and the adjacent public street, Grey Fox Road. 11. The proposed use is not anticipated to create a negative impact on the immediate area or the community as a whole. 12. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust, air pollution, heat, liquid, or solid waste, and other nuisance characteristics. 13. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Plan for the City. 14. A public hearing is required for a conditional use permit. 15. Property owners within 1000 feet of the subject property were notified of the application as established in city code. 16. The Planning Commission held the required public hearing on July 8, 2026. Community Development Director Reilly reported the Planning Commission reviewed this application at the July 8, 2026 meeting. At that time, they recommended approval of the conditional use permit request with seven conditions by a 6-0 vote. Staff recommended adoption of Resolution 2026-037, approving Planning Case 26-013 for a site plan review and a conditional use permit to create a new drive lane at 1300 Grey Fox Road, based on the findings of fact in the July 27, 2026, City Council report, subject to the following conditions recommended by the Planning Condition: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 2. The proposed parking area shall conform to all other regulations in the City Code. ARDEN HILLS CITY COUNCIL — JULY 27, 2026 9 3. A Grading and Erosion permit shall be obtained from the city's Engineering Division prior to commencing any grading, land disturbance or utility activities. The Applicant shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and MnDOT prior to the start of any site activities. 4. The final plans shall be subject to approval by the City Engineer, Building Official, and Fire Marshal prior to the issuance of a grading and erosion control permit. 5. Final grading, drainage, utility, and site plans shall be subject to approval by the Public Works Director, City Engineer, and Community Development Director prior to the issuance of a grading and erosion control permit or other development permits. 6. Upon completion of grading and utility work on the site, a grading as -built and utility as - built shall be provided to the City for review. 7. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. An additional condition is presented for consideration: 8. If complaints demonstrate that future parking conditions create congestion in the public rights of way, the applicant shall stripe the five spaces at the southeast corner of the property as shown in Attachment G, Proof of parking. Mayor Grant encouraged the applicant to engage with the Fire Marshal early on in this development process. Councilmember Holden inquired if the building to the east was notified of this project. Community Development Director Reilly explained all properties within 1000 feet were notified of this project. Councilmember Holden discussed the number of semis that pass use Grey Fox Road on a daily basis. She inquired if the proposed development would create a traffic concern. Community Development Director Reilly indicated the proposed project is designed to solve the traffic concerns. Mayor Grant opened the public hearing at 8:17 p.m. Madison Whalen, EFH representative, explained the intent was to have all trucks pull forward into the loading docks without encumbering the street. Mayor Grant closed the public hearing at 8:18 p.m. MOTION: Councilmember Monson moved and Councilmember Weber seconded a motion to adopt Resolution 2026-037 for Planning Case 26-013 for a Conditional Use Permit and Site Plan Review at 1300 Grey Fox Road subiect to conditions as listed. The motion carried (5-0). ARDEN HILLS CITY COUNCIL — JULY 27, 2026 10 B. Planning Case 26-018 — Zoning Code Amendment — Chapter 13, Section 1320.16 — Amending Requirements for Affordable Housing to Clarify Applicability to Rice Creek Commons • Ordinance 2026-014 Amending Chapter 13, Section 1320.16 — Requirements for Affordable Housing to Clarify Applicability to Rice Creek Commons • Publication of Summary Ordinance 2026-014 Community Development Director Reilly stated on April 27, 2026, the Arden Hills City Council, upon recommendation by the Planning Commission, adopted Ordinance 2026-007 amending Chapter 13, Zoning Code to add Section 1320.16 — Requirements for Affordable Housing to identify when and how affordable units may be required to be included in new housing developments and in rehabilitation of existing housing units, including regulatory incentives and provisions for enforcement. As stated in staff reports and in meetings, those affordable housing provisions were not intended to be applied to the TRC. Upon further review, the City Attorney recommends that language memorializing that intent be added for clarity. Staff reviewed the recommended changes from the City Attorney. Community Development Director Reilly reported the Planning Commission reviewed this application at the July 8, 2026, meeting. The Planning Commission voted 6-0 to recommend approval of Planning Case 26-018 as submitted and offer the following findings of fact for consideration: 1. The City of Arden Hills is proposing to amend ordinance language to clarify the applicability of Ordinance 2026-007 to the TRC. 2. The proposed ordinance will include amendments to the language of Chapter 13 — Zoning Code, Section 1320.16. 3. The City Council approved Ordinance 2026-007 amending Chapter 13 Zoning Code on April 27, 2026. 4. As stated in the record, the intent and purpose of said ordinance is to provide a requirement for affordable housing in new residential developments in areas of Arden Hills not regulated by the provisions of the TRC. 5. The proposed ordinance amendment is consistent with the City's Comprehensive Plan. 6. There is an adopted comprehensive plan policy and goal to require affordable housing at Rice Creek Commons: a. The City of Arden Hills 2040 Comprehensive Plan (2019) Land Use Chapter states, "Future development of TCAAP shall be subject to a term sheet for development to be known as Rice Creek Commons in order to meet the goals of the Comprehensive Plan with a requirement that 20% of housing units in the development must be affordable at 60% of Area Median Income or less." b. The Comprehensive Plan guides 15.9 acres at Rice Creek Commons at sufficient density to accommodate at least 373 units of housing affordable to those with incomes at or below 80% AMI. 7. Amendments to the Zoning Code regulations require a public hearing prior to action by the City Council. 8. The Planning Commission held the required public hearing at the July 8, 2026, regular meeting. ARDEN HILLS CITY COUNCIL — JULY 27, 2026 11 Community Development Director Reilly commented on the proposed Ordinance amendments further and recommended approval. Councilmember Rousseau asked if the language could transition from TCAAP to Rice Creek Commons within the TRC. City Administrator Jagoe explained the TRC refers to the TCAAP site and noted additional amendments would be required if all references were changed to Rice Creek Commons. Mayor Grant recalled a recommendation came from the City Attorney to keep the references consistent. Councilmember Holden indicated all contracts refer to TCAAP and Rice Creek Commons was the marketing name for the property. Mayor Grant opened the public hearing at 8:25 p.m. George Boyadjis, 1117 Benton Way, asked if this language would apply to Catholic Financial facility development at Lexington Avenue. Community Development Director Reilly indicated the inclusionary housing ordinance applies to the 3499 Lexington Avenue proposal because it proposes more than 20 units of housing. Mr. Boyadjis stated he did not support this particular project. He was very concerned about this development and how it would change the neighborhood. Mayor Grant closed the public hearing at 8:27 p.m. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to adopt Ordinance 2026-014, amendments to City Zoning Code Chapter 13 within Section 1320.16 Requirements for Affordable Housing to clarify where Section 1320.16 applies. The motion carried (5-0). MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to Authorize publication of Summary Ordinance 2026-014 pursuant to Minnesota Statutes Section 412.191. The motion carried (5-0). C. Planning Case 26-017 — Zoning Code Amendment • Ordinance 2026-015 Amending Chapter 13, Section 1380 TCAAP Redevelopment Code to Amend Clear Height Definition and Loading Dock Requirements — Ryan Companies • Publication of Summary Ordinance 2026-015 Community Development Director Reilly reviewed the proposed ordinance amendments. The draft language provides a revised definition of clear height and for a greater maximum clear height in facilities that include a loading dock. Amendments to Section 1380 — TCAAP Redevelopment Code, are only applicable to projects associated with the Rice Creek Commons ARDEN HILLS CITY COUNCIL — JULY 27, 2026 12 area of Arden Hills. Section 4.0 - Definitions Current Language Clear Height is defined as, "The distance from the top of the finished floor to the bottom of the finished ceiling in portions of commercial buildings used for warehousing or manufacturing." The Applicant states that the experience developing the Micro Control Company site identified internal inconsistencies in the TRC associated with maximum building height, clear height, and the definition of clear height. Community Development Director Reilly explained the Applicant describes these two changes as being necessary to address the fact that the TRC as adopted has internal conflicts where the maximum building height is 15 stories and the maximum clear height for buildings with a loading dock is 24 feet, yet any building that is 15 stories tall requires a loading dock. Similarly, the code identifies two different definitions for clear height, one in 4.0 Definition as the top of the finished floor to the bottom of the finished ceiling and in 6.1 where the clear height maximum is established and clear height is described as being measured from the surface of the ground floor to the lowest point on the ceiling. These conflicts in the code therefore inadvertently limit the usefulness of buildings for the proposed uses identified in the TRC for Campus Commercial. Community Development Director Reilly reported the amendments as proposed, according to the Applicant, are simpler and clearer and will allow for flexibility for a potential tenant pool. The Applicant's materials described a 28-foot to 32-foot clear height as the market standard for the desired industrial uses. Staff is aware that one potential reason for establishing the 24-foot clear height is to minimize the likelihood of undesirable industrial uses such as strict warehouse/packing/picking operations. Other provisions in the TRC offer additional parameters to minimize those types of project proposers' interest in the site, both for Outlot A and for the "California Parcel." Some of the other code provisions that limit the likelihood of those uses include a limitation on the number of loading dock bays per wall/fagade and a limitation on the size/percentage of warehousing uses overall. Community Development Director Reilly stated the Planning Commission reviewed this application at the July 8, 2026, meeting. The Planning Commission voted 6-0 to recommend approval of Planning Case 26-017 as submitted and offer the following findings of fact for consideration: 1. The Applicant is proposing to amend ordinance language in Chapter 13 — Zoning Code Section 1380 — TCAAP Redevelopment Code. 2. The proposed ordinance amendment aligns the definition and description of Clear Height with industry standards. 3. The Applicant states that the proposed ordinance language will address current industrial real estate market data and remove design constraints associated with mezzanine office configurations. 4. The proposed ordinance amendment would allow for a maximum clear height of 32 feet for facilities that include a loading dock. 5. The Applicant states that loading dock door dimensions and configurations will continue to follow standard industry dimensions. 6. The Applicant states that the proposed ordinance language does not impact design standards established in the TRC. 7. The proposed ordinance amendments are generally in the public interest and in keeping with the City's Comprehensive Plan. 8. Amendments to the Zoning Code regulations require a public hearing prior to action by the City Council. ARDEN HILLS CITY COUNCIL — JULY 27, 2026 13 9. The Planning Commission held the required public hearing at the July 8, 2026, regular meeting of the commission. Mayor Grant asked if this change would only apply to Campus Commercial zoning or all of TCAAP. Community Development Director Reilly commented this change would apply to Campus Commercial and any facility that has a loading dock in the area known as Rice Creek Commons. Mayor Grant questioned if the clear height might invite less desirable tenants. Community Development Director Reilly stated the proposed clear height may invite less desirable uses or users, such as warehouse uses. However, he was of the opinion this risk was very low, in part because other aspects of the code provide additional limitations. Councilmember Monson reported the City had a developer that was working to bring businesses to the City and they have made it clear that industrial and advanced tech, which has high paying jobs, require 32 feet to attract this type of tenant. She questioned what other kind of uses would require a 32 foot clear height. Community Development Director Reilly indicated an understanding that there was a fear that a warehouse -only operation might seek to locate within Rice Creek Commons like an Amazon Distribution Center. He noted there were other areas of the code that would make this less likely. Councilmember Weber inquired if this request came forward from the developer to the JDA in a lessons learned document based on a market issue. Community Development Director Reilly reported this was the case. Councilmember Weber stated in his experience in working with Ryan Companies they have worked in good faith with the City of Arden Hills. Mayor Grant opened the public hearing at 8:39 p.m. Dan Mueller, Ryan Companies, thanked the Council for considering his request. He stated he greatly appreciated the relationship he has with the City. He indicated this request was due to a response to the market and would meet the needs of a med tech prospect he was hoping to bring forward. He stated this prospect would be requesting two floors of office and would create meaningful jobs in the community. Mayor Grant questioned if two stories of office could be built in 24 feet. Mr. Mueller explained the stories would get quite tight and noted the 32 feet would allow for higher ceiling heights and would meet the needs of the market. Mayor Grant reported so long as the request meets the requests of the TRC, this request would not have to come back before the City Council but rather would be considered by the JDA. Councilmember Holden inquired if the JDA was supposed to limit office in these buildings. ARDEN HILLS CITY COUNCIL — JULY 27, 2026 14 Mr. Mueller stated this was not his intent. He reported he had not intended to scale back the percentage of office space. Mayor Grant commented the requested clear height was for the office space and not the warehouse area. Mr. Mueller explained the two spaces were within the same building and would be tied together. Mayor Grant inquired if the building height of the office space could be higher than the warehouse space. Community Development Director Reilly commented this could occur but noted that was not what was being requested. He stated it was his understanding the loading dock and the clear heights were intertwined together. He reported buildings with loading docks, as written today, could not have a clear height that was higher than 24 feet. He indicated many buildings constructed today have loading docks with both warehouse and office space and the request was to have a clear height of at least 35 feet in order to allow for sufficient height for mezzanine -level office space. Councilmember Rousseau asked how many acres the new prospect was looking to purchase. Mr. Mueller explained the prospect was looking to purchase 12 acres in order to construct a 200,000 square foot building with 500 jobs. Councilmember Holden asked if there was another way to approve this change without changing the entire TRC. Community Development Director Reilly reported he did not have an alternative way for this to be considered. Councilmember Holden stated another option would be for the developer to go through the City process because the request was not aligned with the TRC. Community Development Director Reilly reported clear height was one of the things that was not allowed to be changed by the JDA. Mayor Grant understood this to be true, but noted clear height could be changed by the City. City Administrator Jagoe discussed Attachment 3 within the TRC which refers to the development review process for the JDA. She explained if a matter was brought forward that the JDA was permitted to adjust, the request remains on the JDA tract and if it was not within the TRC requirements, those matters were pushed to the City process which were limited to a code amendment. This is following that City process. Mayor Grant stated he would like to see Attachment 3 because he did not recall that code amendments were required. He explained he greatly appreciated the fact that the proposed business would be bringing high paying jobs to the community. He indicated he was not interested in a distribution warehouse with 200,000 square feet and 20 employees was not what he was looking for on this site. ARDEN HILLS CITY COUNCIL — JULY 27, 2026 15 Mr. Mueller reported this was understood and noted this was not what he was proposing. Mayor Grant commented he could support bringing in a business that was requesting a difference in building height that was bringing in good paying jobs. However, he was concerned about changing the code because this would now allow all industrial sites with a loading dock to have a 32 foot clear height. He stated he was looking for a way to find the right amount of flexibility without compromising the rest of the TCAAP development. Mr. Mueller stated while this was a deviation to the ceiling height, there were still use restrictions in place throughout the TCAAP development and these would be sufficient to not allow certain uses. Mayor Grant inquired if the Council could change Uses or Standards in the Commercial Campus District instead of Chapter 13 Section 1380. He stated he was looking for a way to have the proposed ceiling height change only apply to Outlot A, instead of the entire TCAAP development. Community Development Director Reilly reported the Council could approve part of the ordinance request, striking all references to loading docks and fix the definition. He indicated he could then bring back an alternate solution to address the 24 foot clear height. He clarified that on the City chart, following JDA board denial, an applicant may revise and resubmit an application for either a City TRC amendment or a project that meets JDA requirements. He reviewed the items the JDA could not change, reiterating that building height cannot be changed by the JDA. Mayor Grant asked how this item could move forward by only changing the ceiling height for developments on Outlot A. He stated he did not want to have distribution centers next to residential developments on the California parcel. City Administrator Jagoe asked the City Attorney if there was a way to revise the definitions and Section 2 - Provision E to say facilities that include a loading dock shall have a minimum clear height of 32 feet in the Campus Commercial zoning district, whereas all other zoning districts will have a clear height of 24 feet. Community Development Director Reilly reported warehousing is an accessory conditional use and would require permission no matter where it is in the code. He stated warehousing could not be a principal use. Mayor Grant supported the language as proposed by the City Administrator. Councilmember Monson questioned why the City Council would want to fix the ceiling height only on Outlot A when the entire industry was requesting a ceiling height of 32 feet. Mr. Mueller anticipated the City would be revisiting the TRC code for another amendment if the clear height was only raised to 32 feet for Outlot A. Councilmember Monson thanked Mr. Mueller for bringing this request forward and for following the process as set out by the City. She explained variances were not allowed in this case. She appreciated the fact that Ryan Companies was pursuing a business that would bring ARDEN HILLS CITY COUNCIL — JULY 27, 2026 16 high paying jobs to the community and noted she was not sold on limiting the clear height to 32 feet on Outlot A. Rather, she was comfortable with staff s recommendation. Mayor Grant closed the public hearing at 9:03 p.m. Councilmember Holden stated when the Council went through this originally the intent was to protect the City from warehouse uses. While she understood Ryan Companies was bringing forward a high end user, this may not always be the case. She explained she could not support the 32 foot clear height at this time because she did not want a cheap looking industrial park located on TCAAP. Councilmember Rousseau asked if Ryan Companies was seeing any users seeking five acre parcels. Mr. Mueller explained businesses were typically looking for eight to ten acres. City Administrator Jagoe offered another suggestion for the Council to consider. She stated in looking at the TRC the compatibility of the Campus Commercial as well as the Flex Office District both offer manufacturing and processing as permitted or permitted with conditions. She suggested that her previous language be amended to allow both Campus Commercial and Flex Office to have 32 foot clear height buildings. Councilmember Weber asked the City Attorney if this was an acceptable course of action. City Attorney Kirchoff reported the Council had legislative discretion on how to write this language. She indicated the Council could state the rule was 24 feet except for as stated by the City Administrator. Councilmember Weber indicated he could support the recommendation from the City Administrator. Mayor Grant asked if the 500 jobs was a firm estimate from the prospective tenant. Mr. Mueller explained this was a real number from prospective company. Mayor Grant supported limiting the 32 foot clear height to the Campus Commercial zoning districts. MOTION: Mavor Grant moved and Councilmember Holden seconded a motion to adobt Ordinance 2026-015 and the publication of amendments to City Zoning Code Chapter 13 within Section 1380, TCAAP Redevelopment Code, modifying language pertaining to clear height and loading docks in Rice Creek Commons, modifying the language to read the 24 foot clear height can be increased to 32 feet only in the Campus Commercial zoning district on Outlot A. Mayor Grant stated the 500 good paying jobs would be a great add for the community. He indicated he could support a 32 foot building on Outlot A, but did not want to see 32 foot high buildings adjacent to residential homes. ARDEN HILLS CITY COUNCIL — JULY 27, 2026 17 Councilmember Rousseau explained she supported adding Flex Office into the motion. AMENDMENT: Councilmember Rousseau moved and Councilmember Weber seconded a motion to modify the language to read the 24 foot clear height can be increased to 32 feet only in the Campus Commercial and Flex Office zoning districts. Councilmember Holden stated she would not support the amendment. Mayor Grant commented he did not want to run the risk of distribution center oriented businesses in TCAAP. For this reason, he did not support changing the clear height for the Flex Office zoning district. Councilmember Holden indicated Ryan Companies tentatively had 500 jobs from a prospective company, but this was not certain. She encouraged the Council to keep this a unique development versus creating an industrial park. Councilmember Weber stated this was a bleak outlook. He did not agree with this assessment. He noted the Council was proposing to change the clear height for two zoning districts on a 400+ acre property. MOTION: Councilmember Weber moved and Councilmember Rousseau seconded a motion to call the question. A roll call vote was taken. The motion failed 3-2 (Councilmember Holden and Mayor Grant opposed). Mayor Grant stated this project was designed and standards were put in place. He questioned how the project would end up given the number of changes that were being proposed when it comes to building height and boulevard lighting. He understood there was no guarantee the 500 jobs would come, but he suspected they would. He reiterated that he could support the 32 foot clear height in Campus Commercial, but he would not support the 32 foot clear height in Flex Office. Councilmember Holden commented she was struggling with motion. She reported the Council met with 15 different developers in order to make decisions for TCAAP. She questioned how many developers the JDA has met with to bring forward these changes. She anticipated the JDA had only met with Ryan Companies. City Administrator Jagoe explained the JDA has received a lessons learned document from Ryan Companies, who was the developer for Outlot A. She indicated the JDA has not met with other developers, but rather this text amendment was brought forward by Ryan Companies. Mayor Grant inquired if an amendment to the TRC had to be approved by the County. City Administrator Jagoe reported this was the case. She explained that the Flex Office zoning district was on the west side of the California parcel, on the west side of Rice Creek Boulevard and made up nine acres of the California parcel. A roll call vote was taken. The amendment motion carried 3-2 (Councilmember Holden and Mayor Grant opposed). ARDEN HILLS CITY COUNCIL — JULY 27, 2026 18 A roll call vote was taken. The amended motion to modify the lan2ua2e to read the 24 foot clear height can be increased to 32 feet only in the Campus Commercial and Flex Office zoning districts carried 3-2 (Councilmember Holden and Mayor Grant opposed). MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to Authorize publication of Summary Ordinance 2026-015 pursuant to Minnesota Statutes Section 412.191. A roll call vote was taken. The motion carried 4-1 (Mayor Grant opposed). 11. NEW BUSINESS None. 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau thanked all who attended the Committee and Commissions appreciation luncheon last week. She greatly appreciated all of the time these volunteers shared with the City of Arden Hills. Councilmember Rousseau stated the City was seeking volunteers for the Human Rights and Financial Planning Advisory Commission. Councilmember Holden reported MNDOT was seeking feedback on the I-694 travel study. She indicated the study was available on the City's website through Wednesday, August 5. Councilmember Holden congratulated the principal from Mounds View High School for being selected as Minnesota Principal of the Year. Councilmember Monson explained she attended the Committee and Commissions appreciation luncheon along with Councilmember Rousseau and Councilmember Weber. Councilmember Monson stated she attended a Lake Johanna Fire Relief Board meeting and noted this group approved an increase to the pension payout, which did not require a payout from any of the member cities. Mayor Grant commented on the organics display at City Hall and explained organics were now being picked up for all Arden Hills residents in their regular trash container. Mayor Grant reported the grand opening/ribbon cutting ceremony for the Lake Johanna Fire Station would be held on Wednesday, July 29 at 2:00 p.m. He encouraged the public to attend this event noting tours would be held after the ribbon cutting ceremony. Mayor Grant thanked all who attended the 75th Anniversary Celebration. ARDEN HILLS CITY COUNCIL JULY 27, 2026 19 City Administrator Jagoe thanked City Clerk Hanson, the volunteers and City Council for all of their efforts on the 75th Anniversary event. ADJOURN MOTION: Mayor Grant moved and Councilmember Weber seconded a motion to adiourn. The motion carried 4-1 (Councilmember Holden opposed). Mayor Grant adjourned the Regular City Council Meeting at 9:32 p.m. Julie Hanson City Clerk David Grant Mayor [DRAFTJ Approved: September 14, 2026 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION AUGUST 10, 2026 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Tena Monson, Emily Rousseau, Kurt Weber and Brenda Holden Absent: None Also present: City Administrator Jessica Jagoe, Assistant Public Works Director Lucas Miller, Assistant to the City Administrator/City Clerk Julie Hanson, Community Development Director Jake Reilly and Contracted Finance Director Gayle Bauman 1. PUBLIC INQUIRIESANFORMATIONAL Marissa Nikleson — 18 10 Janet Court. She lives in the cul-de-sac right across the street from Mounds View High School. There are ten homes on that cul-de-sac. Currently 2-hour parking is allowed. There have been ongoing issues with students parking on their street for the entire school day. It is not the best use of resources to have law enforcement monitoring this situation. Her family has three small kids who are often in the yard. At the end of the cul- de-sac there is a group home that has quite a few medically complex adults who live there. Directly across from her house is a home daycare. This spring students were parked on both sides. There is a sharp turn when you enter the cul-de-sac. Students were parking on the curb and daycare families were not able to get through the area. Parents had to park at the end and walk their children down the street to drop them off at daycare. There is no way an ambulance or fire truck would be able to get through that. She isn't sure what the process is for approving or denying passes, but she knows when students get denied, all of the sudden the neighborhood is filled with cars. It will be good for a week. Then kids start parking there again. The cops are called and the cycle starts all over. Neighbors would love to see it posted as no parking during a school day. That would allow parents to park during sports and other events. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 2 Councilmember Rousseau asked if she anticipated there being an issue with service vehicles, if someone were doing a remodel or something. Ms. Nikleson said that is a good point. There isn't a lot of street parking, other than students. There are daycare families who park on the street for a brief time, to drop off their kids. The group home workers occasionally park on the street, as well. She suspects that if this can be resolved the families who may have a service vehicle at their home, would allow those service vehicles to be in their driveway during their work. Neighbors will be willing to work with whatever solution the City can find. Mayor Grant said if there is need for a long term contractor to be parked there, they can request a temporary parking permit so they won't get ticketed. Councilmember Holden asked if the parking lot is full. Are there more cars than spots for students to park them? She remembers hearing students park on the streets to avoid the expense of a parking pass. Council agreed to begin discussion on Agenda Item 3A, as it is related. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. Mounds View High School Parking Assistant Public Works Director Miller said this hasn't been consistently enforced by Ramsey County Sheriff Office (RCSO) or the high school. We could leave it as is and work with RCSO to enforce it correctly. Roseville has some language that has received great feedback and no complaints. Theirs is no parking 9am-2pm, September through May. Staff is open to other suggestions. Councilmember Monson likes the idea of no parking during school hours and months. She wonders if there is a clear visual deterrent that makes it clear parking is not allowed there. Whatever we agree to, we need to make sure all of the neighbors agree through organized outreach. Councilmember Weber said he is sympathetic to the neighborhood. He wonders if the school should be a part of this conversation. His daughter goes to Irondale but attended first period at Mounds View because the class wasn't offered at Irondale. She didn't get a parking pass. He isn't sure if there are enough spots for each student or if the parking pass is too expensive. He thinks having someone from the school to answer those questions would be helpful. Councilmember Holden said one of the things happening is the students were parking butted up to driveways and that doesn't allow residents to easily leave their driveways. The signs were respected for years. She said when the new lacrosse fields open people will be parking in the street in the Fairview neighborhood and walking through those yards. That will be after 3:00. We will ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 3 need to get the school involved so this doesn't keep happening. She thinks it should be no parking between lam and 5pm. Mayor Grant said it was successful in the past. But then students graduate and you get a new class of students who don't know the rules. He would support no parking on Janet Court, maybe one side of the road from lam to 5pm. An officer can pull in, and any car parked there is ticketed. They wouldn't have to spend time marking tires. If a homeowner wanted to park after 5 they could. He agreed the school needs to be involved and announce the change and let students know they will be ticketed. Fairview is another spot that has issues with student parking. He thinks we need a public meeting to get the Fairview neighborhood buy -in. A Monday -Friday 7am-5pm may work there, as well. He said Crystal has fewer issues because of the distance but Crystal should be included in any determination along with Janet Court and Fairview. Councilmember Rousseau agrees we need to have a conversation with the school district. She is concerned about kids walking 6 blocks and the parking issues expand into other neighborhoods. She also agrees the neighborhoods should be involved and residents need to be made aware of the permitting option. Councilmember Monson isn't sure if 5pm works. Activities start earlier than that. Yes we have to talk to the school. She isn't sure if we need to have them come to a council meeting. She said staff can talk to the school to fully understand how the parking system works. If we want to make a change before the upcoming school year, we need to work quickly. This timeframe will make it difficult to poll all the neighborhoods about this change. City Administrator Jagoe said she doesn't think there is enough time for council to take action on the August 24 meeting which is what would need to happen to resolve it before the beginning of the school year. If there is Council direction to split the conversation, we may be able to move forward with Janet Court. Then we could do an open house to talk to property owners adjacent to Fairview and Crystal and bring the school into the conversation. Councilmember Holden said the Roseville High School doesn't have a lot of neighborhoods directly next to the school. The signs work there because they don't have any neighborhoods nearby. She said no parking signs mysteriously disappear. Is there anything to do to make signs last longer? Assistant Public Works Director Miller said all four signs are there right now. He knows one went missing but it was replaced and is still there a year later. Other options may be to install taller signs. Councilmember Holden said she know the Venus and Crystal neighborhoods have neighborhood emails. Getting people together will be fairly easy. Mayor Grant said Valentine Crest Road has a walking path between the end of that cul-de-sac to Janet Court. Students have been known to park there and walk across. We may want to include that neighborhood. He said restrictions don't have to be 7-5. We could do 8-4. He wants it to be a block of time so when the sheriff comes by they know the car shouldn't be there and they can ticket immediately. We could contact Irondale instead of Roseville. Irondale is right in the middle of residential neighborhoods. New Brighton surely has experienced issues. Residents want this solved. They aren't going to care if it's a week or two into the school year. They want a resolution. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 4 Councilmember Weber said a longer term solution will involve the school. In the meantime, we need to remove the two-hour time frame. RCSO isn't going to come back. If it turns out the school doesn't have enough parking for their students, maybe that needs to be looked at again. Kids need to have a place to park. Councilmember Holden thinks we should solve the Janet Court issue before the school year starts. The kids know they aren't supposed to park there but they still do. We can change the rules later, if that is warranted. Discussion ensued to summarize the discussion that any restrictions should be seasonal so residents can use the streets during the summer. The time frame of 8-4 or 8-3:30 may work on Janet Court. The daycare and group home should have input, too. Consensus was for the sheriff to be able to pull in and easily know when someone is violating the rule and allow a mechanism for them to ticket without having to return. The school needs to be involved and notify students that this is being implemented. Further discussion ensued that if someone gets a temporary parking permit and kids see that, every kid will park on that street. Suggestion to place signage that says, "permit parking only between these signs". Then if the group home needs to park there, they can. B. Recycling SCORE Update Assistant to the City Administrator/City Clerk Hanson outlined there is $1,420 remaining of SCORE Incentive funds, following the spring Recycling Day. In past years we have done a fall clean up day with Recycle Technologies in Blaine with an average cost of $3,200 and Christmas light collection at the end of the year with an average cost of $575. The difference between the remaining grant funds and what is the estimated cost to provide both initiatives is approximately $2,350. There was a $20,000 net impact on the recycling budget after the City was awarded a grant to purchase recycling carts. The $20,000 that had been budgeted for carts can be used for other recycling initiatives. Councilmember Weber wanted clarification that the $20,000 was budgeted for replacement carts. Assistant to the City Administrator/City Clerk Hanson said that amount was not needed to purchase the carts because the Ramsey County grant was for $100,000 and there were no matching funds required. City Administrator Jagoe said through the budget amendment process that $20,000 was shifted to the general recycling fund. It is no longer earmarked specifically for recycling carts. Councilmember Rousseau said a Buy Nothing Day has been on the agenda planning list for a while. She is okay with staff recommendation in the short term. She would like to see a buy nothing initiative wrapped in with a cleanup event in the future. City Administrator Jagoe said Staff is hoping to organize a trash to treasure type of event in conjunction with our spring cleanup. Councilmember Holden said she hears people asking for a secured shred day. Ramsey County has them once a month. You have to go all the way downtown. It's not secure. People want to see the items being shredded. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 5 Council agreed to move forward with a cleanup day with Recycle Technologies and the Christmas light collection. C. 2027-2031 CIP Discussion Contracted Finance Director Bauman said at the last meeting we got through the presentation and were getting into the financial statements. She said this is the original presentation so any changes discussed at the last meeting have not been incorporated yet. The changes had a positive impact on the PIR fund. The Natural Resources amount came down and based on what Director Swearingen had, the meter replacement was moved out a year and the sewer lining numbers were adjusted based on actual numbers that came in since our last meeting. Contracted Finance Director Bauman said if all of the projects go through the estimated ending fund balance will be positive for 2027. Starting in 2028 there will be a problem with the PIR Fund. The reason is the park projects. There is no funding source for those park projects. The street projects levy increase last year brought it to $430,000. We're closer to meeting the total costs but are a little short. Councilmember Holden said there are a lot of trails in the capital improvement. This doesn't net out the revenue from the other side. Contracted Finance Director Bauman said she understands a change to the cost share policy at Ramsey County may be coming. That's not reflected here but the revenue that we do know about is already included. Councilmember Rousseau asked how much permitting revenue we are anticipating this year. Contracted Finance Director Bauman doesn't have that information with her. This is based on the CIP accounts. City Administrator Jagoe said the permit revenues have been lower this year. The only potential change is the state plumbing plan fees. Rum River does those reviews and we get a portion of that. Councilmember Rousseau asked what fund the Comprehensive Plan is in. She thinks that is typically $150,0004200,000. Contracted Finance Director Bauman said that is being budgeted in the general fund for next year. Councilmember Weber said this past budget cycle we significantly increased the PIR levy by $180,000 to reach the threshold of $1.5 million, we need to collect, on a yearly basis, from all revenue sources, to consistently fund our roads and trails. Contracted Finance Director Bauman indicated we aren't there yet. We never got a breakdown of how we are or aren't there. He would like to see how we're projecting state aid income and all of the different things that go into the $1.5 million, to determine whether or not we're there. With the focus on developing parks it is safe to say we aren't sufficiently funding that fund. Contracted Finance Director Bauman said there was $125,000 put into the park development fund in 2021. That came from a developer to do future trail maintenance on a trail that was built ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 6 with the project. There is only about $75,000 sitting in the park development fund that could go to the PIR fund. City Administrator Jagoe said it was the trail installed around the Round Lake Senior Living project. There was a land swap, the trail was built and the amount calculated for 20 years of maintenance. We verified that maintenance agreement. Councilmember Weber asked if it is standard practice at other cities that parks come out of the same fund as streets and trails? Or is it a park development fund? Contracted Finance Director Bauman said it depends on where the city is. If a city isn't built out that city is still getting in park development revenue when a new project comes in. Arden Hills isn't receiving much park development revenue. The previous city she worked for had a capital improvement fund that was no longer bringing in park development money so it all came out of the same "special projects fund". When they had extra money, they put it in a special projects fund and were able to fund projects out of it. Councilmember Weber said if we stay on this path of paying for our parks along with the trails and roads out of the same fund then the $1.5 million a year isn't enough. It's called out for streets and trails but probably doesn't account of the additional trails planned in the future. The amount we need is higher. The plan we had last year to consistently fund and increase the PIR fund isn't going to cut it. He thinks we added some trails with the hopes that the upcoming change to the Ramsey County cost share participation would benefit us. He would prefer to have this conversation once we know the final cost share percentage. That will make a huge difference on the outlook of this fund. We may not have any choice but to bond for those projects. Contracted Finance Director Bauman said alternative revenue sources can be franchise fees, which we're already doing. Another option is local sales tax but that is a difficult one to get. She is not sure if a CIP bond would be allowed. It may have to be a referendum bond. Councilmember Weber asked if we can say we want to bond for the entire Old Highway 10 proj ect? Contracted Finance Director Bauman said that is a question for Ehler's. For streets you can do a 429 because we do assessments. There are CIP bonds you can do, but she believes that is only for infrastructure, not park projects. She will doublecheck with Ehler's. A referendum bond would have to go to the voters and they would have to approve the bonding. Councilmember Weber said he wasn't a part of the decision in instituting them. He believes the decision made last year to put the fees toward fire department funding, was the right thing. Despite the concerns about a lack of guard rails, franchise fees affect everyone in the city with an electric bill. That includes everyone. Everyone uses public safety. He would like to see any excess fees put toward public safety. Mayor Grant read from page 2 of 4 of the memo. He said we're short but aren't massively short. However, the fund balance for the CIP will be $2.3 million in the hole by 2028. The CIP budget is being pushed by parks and trails. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 7 Contracted Finance Director Bauman confirmed. She said if you look at the PIR fund for the five-year period, it's averaging about $1.5 million for revenue sources. There are two assessments during that time period where we are expecting prepayment on assessments, causing a huge bump. The $1.5 million is strictly for $60 million in streets and trails. There are three huge trail projects. Mayor Grant asked if the deficit is being pushed by parks and trails, not roads. Contracted Finance Director Bauman said yes if we're dedicating the levy money all to streets. Mayor Grant said the Joint Engineering for Ramsey County group sent an email that we will be capped on the share amount. He said regarding franchise fees, we did that on electric, not gas service. We found a surplus and used it for the fire department building. He thinks we could consider capital only and not operating for the fire department. There is more than enough capital. Contracted Finance Director Bauman said the levy being proposed to handle the capital for LJFD is $120,000 next year. Mayor Grant said he proposes creating an enterprise fund that captures the excess franchise fees and puts it in a fire department enterprise fund. There has been discussion of prepaying bonds. We have to go nine full years and we could start paying them off in year ten. Councilmember Holden thinks the enterprise fund is a good idea because when the fire department tries to go full time, permanent, people need to realize what that costs. When you mix trucks and operating and capital together it is harder to see where it goes. At the end of year nine we can see what is left in the enterprise fund and put it toward the bonds, if we need to. She asked if we will have a surplus this year. Contracted Finance Director Bauman said she hasn't taken a look at that yet. Councilmember Holden said she is confused about the trails. She said some of the trails are programmed with us paying 15% and some of them aren't. She doesn't understand the reasoning behind that. City Administrator Jagoe said Director Swearingen plugged in this year's projects at the 50150 cost share. The potential change to the cost share agreement was built into future projects. Councilmember Holden said if Old Highway 10 trail drops to 15%, that's $400,000. Does it cost the same to bond $1 million vs. $3 million, as far as the consultant's time. Contracted Finance Director Bauman confirmed. Councilmember Holden could understand bonding for millions of dollars, but not $400,000. She believes the final decision on the new cost share structure will be this month. Discussion ensued that originally it was going to be this month. The engineering staff at the county are going to review the counter proposal. They are going to take a little more time to revisit at the regular September meeting. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 8 Councilmember Rousseau said we received notice from RCSO that we should anticipate a 10% increase in the contract. Does any of that have to do with the capital equipment fund or is it all wages? City Administrator Jagoe said it is mainly attributed to wages and they want to restore two positions. Councilmember Rousseau said last year we increased the park fund. We did the park system plan and we had heard from other cities that it was a challenge because suddenly they had a plan but no funding. She thought we put a little aside to start to supplement that last year. Contracted Finance Director Bauman said she doesn't think a levy was done. There may have been a transfer out of the general fund. Councilmember Rousseau wants to make sure we continue to build that fund, even a little bit. She asked for clarification that bonding would require a referendum for parks. She asked if trails qualify under parks or infrastructure. Contracted Finance Director Bauman said she will check to see if a referendum is the only option. Councilmember Rousseau said when we initiated the franchise fees we weren't sure what the exact amount was going to be. She would be interested in reducing that amount. She thinks the $165,000 doesn't show the full true cost of the fire department. That makes it challenging to explain to residents. Councilmember Monson likes the idea of a special projects fund rather than transferring one time surpluses to the general fund to cover reoccurring costs. Would having a special projects fund help us if we have unexpected revenue that can be applied to the capital improvement fund. Contracted Finance Director Bauman confirmed. At the end of the year, if there was a surplus in the general fund they would transfer to any of the capital fund. They had a special projects fund to put wish list items in that may or may not get done. It works very similar to all of the other capital projects funds. Councilmember Monson would like to explore this topic more. She doesn't like to use one time surpluses to pay reoccurring costs. She has questions on the PIR fund assumptions. She said last year we had several options laid out before us. She asked if the information has any of the projects split. Contracted Finance Director Bauman said there is one this year, one in 2028 and one in 2030. Councilmember Monson said we could shrink the PMP and incur delays. She doesn't love that idea, but it's an option. We need to keep building this fund, via the levy. She doesn't want to create all of those scenarios. She would like Staff to give a recommendation on how we can do this. She asked if there is anyway that the next presentation can have the trails paid at the new assumed cost share percentage. If we can have the scenario assumption with that new split, it would be helpful to her. She wants to figure out a way for us to fund our parks and trails. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 9 Mayor Grant had some conversations with a county commissioner letting them know we do the preliminary levy and final levy. They surprised us last year. We were okay but other cities got that information after the preliminary was set. He asked staff to make sure the Ramsey County staff know we have to set the preliminary before the end of September. He said three picnic tables cost $10,500. Are they that expensive? Assistant Public Works Director Miller said that is in line with the park projects we've done lately. It's a rounded number, but that's about right for three tables with no shade. They're ADA, metal and coated. Mayor Grant said we could take picnic tables and get our own composite and use existing frames to build them over the winter. That would be less than $3,000. He asked staff to vet that number a little better. For the fire department, he likes the idea of taking a surplus and saying it's capital and it's locked away in an enterprise fund. In terms of bonding, our capital needs are what they are. The money is fungible between accounts. Councilmember Holden is not in favor of lowering the franchise fees. We're one of the cities with the lowest franchise fees. If we lower it, it will hurt Arden Manor. Right now they are receiving a subsidy for the franchise fee. Mayor Grant said it is an automatic bill credit but it's not tied directly to the fee. Councilmember Holden said she just doesn't want to lose that. She asked Staff, if we do a referendum, how much time is needed? City Administrator Jagoe said it is too late to get something on the ballot for this year. Councilmember Holden said discussion with Staff is that some prices are coming down on asphalt and other materials. Is regular inflation built into these numbers or was it minimized. Assistant Public Works Director Miller said we use historical CIP estimates and inflate them accordingly. We have been seeing some competitive prices with bids. Councilmember Monson asked how a separate franchise fee enterprise fund would work in terms of constraints, what it can be used for. Contracted Finance Director Bauman an enterprise fund is for user charges. It's run like a business. We currently have a public safety capital fund. That is strictly for the LJFD capital items. There is a $120,000 levy proposed for next year. With that we are maintaining a positive ending balance in that fund over the next five years. She is hearing that we are okay with using the excess $165,000 to help cover this capital item. Her suggestion is leave the franchise fee in the debt service fund and transfer $120,000 into the capital projects fund just to keep that funded. The rest of it would stay in the debt service fund. Councilmember Monson asked if that money in the debt service fund is totally available for us to move wherever we want, whenever we want? Contracted Finance Director Bauman said it is in a debt service fund and use of the franchise fee money will depend on how the franchise fee was adopted and what it was specifically allocated for. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 10 City Administrator Jagoe doesn't believe the ordinance included language that said it had to be for LJFD. Councilmember Monson said it is unrestricted right now. We could restrict it but we'd have to do that via an ordinance. A future Council could take that money and use it however they want. Contracted Finance Director Bauman said the money can also just be left in the debt service fund. Normally you don't touch that money unless Council says to. We have to use the money for debt service first, or we have to levy for debt service. We have to either levy for it, or we tell the county that we are using franchise fees in lieu of the levy. We are not levying for debt service because the franchise fees are covering them. Every year we have to do a resolution to the county stating that we are forgoing our levy because we have sufficient funds from our franchise fees to cover the levy. Councilmember Monson said she likes the idea of an ordinance that states that those franchise fees go to the public safety capital fund. Councilmember Weber said it must go to debt first, but after that, it's a grab bag. He feels like we are using it responsibly for fire safety. If putting it into a specialized fund puts guard rails on how any remaining funds can be spent, great. Otherwise he thinks this Council should do something to put some guard rails on it. He is going to tick through several items. He would like to know the condition a vehicle that states it qualifies for replacement because of age. There is a snowblower that looks to be in excellent condition and is wondering if that replacement can be extended. There is a pressure washer to be replaced. It doesn't say when that was purchased. There is no information on the City Hall security system. What's wrong with our security system? Has it been tested? How does the building become more secure with replacement? The funding sources include an "other" category. He assumes that is special assessments. There is a trail that is off by $100,000 based on the price at the top vs. the price at the bottom. Mayor Grant said the park planning Councilmember Rousseau was referring to earlier is $10,500. He also wants the franchise money to be locked away in a specific fund, with the guard rails. It won't cover all of the capital but it makes our operating levy for fire look better than the operating total for fire. Councilmember Holden said we're doing Perry Park. She keeps hearing other cities are making money hand over fist on softball fields. We are unable to use our fields there for renting or tournaments. Perry Park used to be a premium park for tournaments. How much would it cost us to grade the fields? Assistant Director of Public Works said there were several recent walk throughs for the parks project. There are spots that may be repaired with minor grading but there are some pretty significant ones, too. We would have to remove the fences and salvage or replace them. He doesn't have a number. It's more than we were expecting to do with the park project. Councilmember Holden said this wasn't even in the master park plan. We are missing out on that revenue. She would like to see that added to the budget somewhere. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 11 Councilmember Rousseau is also interested in checking the language on the franchise fees. She asked if the security system is a one time item. Could we pull some revenue from a different source? Contracted Finance Director Bauman said that came from the reserve study that happened last year. City Administrator Jagoe said the $15,000 that is included in the CIP for next year is a replacement for the pads for the security system. We've had a number of issues with the alarm tripping throughout the day with false alarms. The $63,500 we are trying to program into the levy is through the reserve study. That would get the fund in a place where it can support future building maintenance needs. She will recirculate that report. Public Works will be able to do some of those maintenance items, however that didn't change the building maintenance needs much. We also shifted the timing of some of the tasks. Contracted Finance Director Bauman reminded that this is just a plan and Council can say yes or no to any project that comes forward. She summarized what she is hearing. She said there is approximately $70,000 in the park development fund. That is available to move to the PIR fund to help fund these park projects. She said we can use that to offset some of those costs. She can take the levy out of the LJFD capital projects fund of $120,000 and we will use $120,000 of the excess franchise fees to cover that. That would reduce the levy slightly and the rest of those fees will be frozen where they can only be used for fire department costs. Council agreed to proceed with those changes along with the hypothetical scenario to include the presumed new cost share agreement with Ramsey County. Councilmember Weber said he isn't sure if we can get there but he would rather fund the parks directly from the park fund. It sounds like we are not levying appropriately for our parks. Contracted Finance Director Bauman said she can move all of the parks and trails projects over to the park fund and that fund will be negative. The capital improvement fund will be streets only. Councilmember Weber said it doesn't solve the problem that we still need money, but it isolates the parks into a more clear program. City Administrator Jagoe said Director Swearingen brought the CIP with the capital equipment replacement items to Council at the April work session discussion. She asked if there is more that Council wants to discuss regarding equipment. Director Swearingen implemented the feedback that he heard into what the Council is currently looking at. Councilmember Holden said she still has trouble with the $300,000 loader. City Administrator Jagoe said that April work session discussion informed this. Discussion ensued on if there was consensus on moving the parks and trails projects to the park fund. The net will be the same there will just be a park development fund line that will be red and capital improvement fund will be in the black. It allows for transparency to the public so they know what is PMP and what is parks. Council agreed. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 12 Councilmember Holden asked what all is included in the parks fund. Is it parks and trails? Is it open space where we have to cut down trees? Contracted Finance Director Bauman said that is up to Council. She noted the fund those projects are currently in shows parks listed next to it. She would just move those projects to parks and see how that changes the streets. Or Council can select certain projects to stay where they are. Councilmember Holden said we need to define it. Where would be put Hazelnut Park's parking lot? Contracted Finance Director Bauman said that would be for Council to decide. Councilmember Holden asked if having it in a separate fund will give us more access to grants. Contracted Finance Director Bauman isn't sure about that. It will give the residents a better idea of what we are looking at in parks. Councilmember Holden asked if we can transfer money from the PIR to the parks fund at any time. Staff confirmed. D. Code of Conduct Councilmember Holden said she thinks we should hire a consultant to work through the Code of Conduct item. She doesn't think we can do it at a work session. Councilmembers Monson and Weber and Mayor Grant would support getting quotes for that. Councilmember Rousseau would be interested in them having a conversation about the civility index. Do we want to change the overall tone with the professionalism at the Council level? Or are we looking at some of the key areas in the packet? Councilmember Monson said she concurs there should be a scope for Council decorum. City Administrator Jagoe said she is hearing Council say this item should be pulled from the agenda. This topic will no longer be a placeholder item for the next few meetings. Staff will bring it forward when we have more information. There was consensus to move forward. E. Immigration Enforcement Discussion Not Discussed. F. Rice Creek Commons/TCAAP Discussion Not Discussed. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 10, 2026 13 G. Agenda Planning Not Discussed. 4. COUNCIL/STAFF COMMENTS Councilmember Holden said there were topics she heard during National Night Out. How does she get those added to the agenda? City Administrator Jagoe said she is working on a follow up. ADJOURN Mayor Grant adjourned the City Council Work Session at 6:51 p.m. Jen Estling Deputy Clerk David Grant Mayor [DRAFT-,-, Approved: September 14, 2026 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 10, 2026 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe; Assistant Public Works Director Lucas Miller; Community Development Director Jacob Reilly; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Monson requested Item 8C be pulled from the Consent Agenda for discussion as Item 9A. MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated the JDA Advisory Committee met on July 30th. At this meeting, the Advisory Committee received from JDA staff an update on the Rice Creek Boulevard Cooperative Agreement between the City and Ramsey County as well staff summarized the City Council discussion following the July 131h work session on the Metropolitan Council SAC credit program. Additionally, the Advisory Committee discussed the upcoming Rice Creek Boulevard Open House hosted by Ramsey County. Ramsey County project staff is hosting two sessions, the first will be in -person on Wednesday, August 19 from 5-7 p.m. at the Ramsey County Public Works Facility in Arden Hills and the second session will be an online webinar on Wednesday, August 26 from 12-1 p.m. ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 2 Last, the Joint Development Authority meeting scheduled for Monday, August P was cancelled. Mayor Grant clarified that the agreement between the City and the County for the spine road covers more than just the spine road. He indicated the agreement addresses a water line in Arden Hills, a booster station and some upgrades to the water system in Roseville. City Administrator Jagoe reported this was the case. Councilmember Rousseau inquired if the feedback received at the open house would change the plans for Rice Creek Boulevard. City Administrator Jagoe stated she would have to verify with Ramsey County staff, but she believed the open house was for informational purposes. Councilmember Holden inquired how Ryan Companies was able to construct a building for Micro Controls without needing to change the TRC, with respect to building clear height. City Administrator Jagoe indicated she could not speak to the history of Ryan Companies and building clear height. She understood Ryan Companies was able to accommodate Micro Controls with the 24 foot clear height because they have drop down ceilings. She understood this was not typical of what this end user would have. Councilmember Holden stated this may be the case but clarified the Ryan Companies individual spoke to the Council on how he had not constructed a building with 24 foot clear height for years, when in fact he had. Councilmember Monson reported that Ryan Companies spoke to how they had not used the 24 foot clear height for med tech uses. She indicated Micro Control was not a med tech use and only required a one story building. City Administrator Jagoe explained she would follow up with the Micro Control plans for Ryan Companies on clear height and provide the Council with clarity on how that was achieved. Mayor Grant asked how med tech was defined by staff. Community Development Director Reilly stated med tech was an industry specifically associated with medical technology. Councilmember Weber clarified the clear heights were not changed for all of TCAAP but rather were changed the Campus Commercial and Flex Office zoning districts. Community Development Director Reilly reported this was correct. Mayor Grant asked what parcels within Rice Creek Commons could support a warehouse use, besides Outlot A and the nine acres of Flex Office. Community Development Director Reilly explained these were the only two districts that would support an accessory warehouse use. He reported warehousing was not a principle use anywhere in Rice Creek Commons. ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 3 3. PUBLIC INQUIRIESANFORMATIONAL Tom Lemke, 5577 Schutta Road, Shoreview, addressed the Council regarding an incident that occurred on August 3. He explained he lived on Schutta Road and on the evening of August 3 he had four squad cars, 100 teenage kids and 35 cars on his street at 9:30 p.m. He wanted to make the Council aware of the issues occurring on the property within the arsenal, noting the teenagers are firing weapons and starting bonfires. He requested the Council work to secure and cleanup this area in order to address the vagrancy. He recommended the area be regularly patrolled by the sheriff's department. Ann Maslansky-Takahashi, 1570 Hillview Road, Shoreview, explained she did not like the fact that the new development was being named after her street. She indicated her children walk to school. She noted there has been major crashes since the roundabout went in. She stated the parcel is adjacent to Ramsey County park land and she was ashamed that the Ramsey County Sheriff has not been listening to the residents when it comes to broken fences and trespassing. She commented on how it was difficult to dial 911 from her home because the property was so close to the Army site. She reported she called the sheriff's office the week before the 4th of July and if they had listened to her concerns a life could have been saved. She commented further on how impactful this development would be on her family. She noted there were residents that were experiencing severe electrical issues because of the current abatement that was occurring, her included. She stated the community knows what is happening and she urged the City to work with the surrounding residents. Alyssa Kruzel, 5554 Arona Street, Shoreview, expressed concerns regarding the Hillview development. She indicated there were 565 homes in her neighborhood and not all of her neighbors were able to attend this meeting to speak. She explained she works in communications and community engagement. She reported her neighborhood has a lived experience that the developer does not understand. She requested her neighborhood be considered a key stakeholder in the planning efforts going forward. She questioned why Arden Hills has not reached out to the city of Shoreview and the Shoreview residents regarding this proposed development. She questioned how many of the Councilmembers visited the site in order to better understand how the new development would impact the existing residents. She inquired if the Council would want a development of this size in their neighborhood. She thanked Community Development Director Jacob Reilly for working with the Shoreview residents but encouraged the City Council to improve communications in order to properly fill in the gaps where there is misunderstanding. She stated residents would like to learn more about regional infrastructure, traffic safety, environmental health, park lands and the creek. She asked that her neighborhood be invited to a seat at the table because this development will have lasting impacts for generations on the existing residents of Shoreview. Katie Christensen, 1739 Hillview Road, Shoreview, explained she strongly opposed the variance for Maplewood Development. She stated the unlawful gatherings that were occurring on the property required immediate action. She recommended Arden Hills enforce hazardous property ordinances and by failing to secure the site sooner, the City allowed an unmitigated hazard to persist on its watch. She explained that Maplewood Development purchased a piece of property with preexisting structural hazards and assumed this risk as a part of their investment. However, under Minnesota Rules 4410.3100 Sub 6b a variance cannot be granted to relieve a hardship caused by a proposer's own actions or inaction if that hardship was reasonably foreseeable. She reported the safety risk was foreseeable and preexisting. She said the developer was now trying to ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 4 use their own calculated business risk as a back door around the required EIS process. She discussed how removing the structures changes the baseline of the site topography and soil conditions before the EIS can be measured. She requested an EIS be completed now in order to protect the creek and surrounding neighborhood. She indicated that if the City's main concern was to lock down the property from future gatherings, the City can achieve these safety goals by ordering the developer to install high security fencing and lock down the property under standard municipal safety ordinances. She noted she has formally requested the Rice Creek Watershed District use their independent regulatory authority to halt the structural demolition until the EIS is complete. She requested the City and watershed district mandate a prefunded independent escrow account and intensive weekly site inspections to guarantee zero sediment discharge escapes the project boundary. She urged the Council to vote against the variance for Maplewood Development and require the developer to properly secure the property through the standard municipal environmental enforcement channels. Yi Li, 1233 Karth Lake Drive, explained her neighborhood was going through road construction this summer and she wanted to learn more about the current project timeline. She questioned why the City dug up the newly paved road. Mayor Grant clarified there was no abatement occurring on the site at this time. He understood a couple of trucks went in and out noting the Army removed fence. He clarified that staging associated with the death of George Floyd did not occur on this site but rather occurred on the MNDOT site. He indicated he has been speaking with the City Administrator and reported the Ramsey County Sheriff's Office was allowed on this site. He reported he has visited this site on two occasions and he was familiar with the property. He understood the buildings would remain in place until the EQB allows for the demolition of the buildings. Assistant Public Works Director Miller explained the first layer of asphalt has to be cut in order to allow for the adjustment of water main valves, catch basins and manholes. He reported this occurs after the first layer is put down and before the final layer is put in place. He indicated additional curb was being replaced and noted this was common practice. He stated once the concrete has cured the area would receive one final pave. He noted the second layer of pavement would be installed at the end of the month. Councilmember Rousseau indicated she lived in the PMP project area and stated she had reached out to staff regarding several concerns she had. She explained she questioned why the curbs were being replaced now and noted there were concerns surrounding the S curves on Amble Drive. Assistant Public Works Director Miller commented there was a section on Amble Drive where the curbing was removed because it was not put in according to specs. He reported this curbing would be removed and replaced at the contractor's expense. He provided further information on the work that would be work that had yet to be completed by Xcel Energy and noted hydro mulch had been installed to stabilize the project area. He explained the City requires the contractor to water the seeded areas. Councilmember Rousseau questioned when residents should be concerned about the grass and if the grass needs to be replaced. ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 5 Assistant Public Works Director Miller indicated when the concrete curb patchwork was completed, the grass would be restored. He anticipated this work would be completed by the end of August. He noted there would be a warranty walkthrough that would be completed next spring for the project area. Ms. Lee stated it was her understanding Amble Drive was paved over clay soil. She indicated the residents had previously been told Amble Drive would be four to six inches of asphalt paved over 12 inches of sand and a gravel base. Assistant Public Works Director Miller reported Ms. Lee was describing a reconstruction project and noted a sand lift was not included in this project. He stated this was a reclamation project which meant the existing bituminous was ground out and mixed with the subbase, noting any subgrade that was poor was replaced. Councilmember Holden discussed how hard it was to keep sod and seed green and rooted. She reported seed only worked as good as the watering provided by the contractors or property Mayor Grant reported it was stated areas around County Road I could not dial 911. He stated he would be looking into this with Ramsey County Dispatch. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update Assistant Public Works Director Miller reported Xcel Energy continues with the installation of their 20" gas main along County Road 96 from 35W to Lexington Avenue. He anticipated this project would last into the fall and staff would continue to provide the Council with updates on this project. Assistant Public Works Director Miller stated Highway 51 had a southbound lane closure and this would last through mid -August. He encouraged residents to follow the posted traffic signage and to visit the MNDOT project page for more updates. Assistant Public Works Director Miller explained the 2026 PMP contractor completed the utility work and the first lift of pavement has been installed in the Karth Lake neighborhood. He stated reclamation and grading on Cummings Park Drive would take place this week. Councilmember Weber requested the City's webpage that addressed the PMP have a section that takes comments from the public. ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 6 B. Elections Update Assistant to the City Administrator/City Clerk Hanson provided the Council with an update on the upcoming State primary election, which would be held on Tuesday, August 11. She noted residents can vote at their primary polling places from 7:00 a.m. to 8:00 p.m. She reported the general election would be held on Tuesday, November 3 and the Arden Hills residents would be voting for the positions of Mayor along with two council seats. She noted candidate profile statements would be included in the September newsletter. 7. APPROVAL OF MINUTES A. July 13, 2026, City Council Work Session B. July 13, 2026, Regular City Council Councilmember Weber stated he would like to table action on the July 13 work session minutes because some changes came in late that he was not able to review. MOTION: Councilmember Weber moved and Councilmember Rousseau seconded a motion to table action on the July 13, 2026, City Council Work Session meeting minutes. The motion carried (5-0). MOTION: Councilmember Monson moved and Councilmember Weber seconded a motion to approve the July 13, 2026, Regular City Council meeting minutes as amended. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Annual Data Practices Policy Ftmds D. Motion to Approve Pay Request No. 4 — Bituminous Roadways — 2026 PMP Street & Utility Improvement E. Motion to Approve Hiring of Parks and Recreation Manager F. Motion to Accept Resignation of Senior Planner G. Motion to Approve Recruitment of City Planner/Senior Planner MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS A. Motion to Accept 75th Anniversary Event Sponsorships and Confirm Allocation of Funds Assistant to the City Administrator/City Clerk Hanson stated the City is required to formally accept donations via Council Resolution per Minnesota Statute 465.03 which applies when a City ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 7 accepts a gift or donation in which the donor receives nothing of value in return. Sponsorships are different in that they are specifically structured so that the sponsor receives a defined promotional benefit, so it is not considered to be a gift. The sponsor agrees that there is a pre -defined and contractually agreed upon benefit in return for their sponsorship dollars. The City Attorney previously confirmed to staff that the City does not need to formally accept sponsorship money like it does donations via Council resolution; however, the City's Finance Director had also confirmed with the City's external auditor that for public transparency, the Council should formally confirm that the funds collected from sponsors for the 75th anniversary event are being directed toward the 75th anniversary event's expenses. Regarding the above statement about sponsors agreeing to a pre -defined and agreed upon benefit in return for their sponsorship dollars, it should be noted that the sponsors submitted the City's sponsorship agreement along with their sponsorship dollars and could elect to have a booth at the event and all sponsors were noted both on our website's 75th anniversary webpage as well as by promotional signage at the event itself. Assistant to the City Administrator/City Clerk Hanson reported the Council had allocated $10,000 in the 2026 budget for costs related to the 75th anniversary. As indicated above, sponsorship funds totaling $45,300 were received by the City. While final costs are still being confirmed with Staff, the need to utilize City budgeted dollars for this event is not expected, rather costs will be covered by the sponsorship dollars. It should also be noted that Twin Cities Gateway grant funding, as previously allocated by the City Council for the 75th anniversary, is being used for marketing expenses (drone show, logoed swag, event advertising banners and other signage, Shoreview Press spread, press releases, etc.) as per the City's agreement with Twin Cities Gateway as a membership city. A full accounting of the expenditures will be provided to the Council at an upcoming work session in which the Council discusses lessons learned and event takeaways as a whole. Staff requested the Council accept the sponsorships and confirm that allocation of funds be utilized to cover expenses related to the 75th anniversary celebration event. Councilmember Monson stated the City received sponsorships that totaled $45,300. She thanked all of the local businesses that made contributions including the top donors Boston Scientific, New Brighton Hills Lions, and the Spring Lake Park Lions for their generosity. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to Accept 75th Anniversary Event Sponsorships and Confirm Allocation of Funds. Mayor Grant questioned why the Twin Cities Gateway was not listed as one of the event sponsors. Assistant to the City Administrator/City Clerk Hanson stated the Twin Cities Gateway funding was previously approved by the Council. These dollars were used for marketing efforts and was separate from the donations received for the 751h Anniversary event. Councilmember Weber thanked all of the donors who made this event possible. Mayor Grant thanked all of the donors and everyone who served on the 751h Anniversary Committee for making this event possible. The motion carried (5-0). ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 8 10. PUBLIC HEARINGS None. 11. NEW BUSINESS A. Resolution 2026-038 Consenting to a Variance Request for Maplewood Development regarding Demolition of Above Ground Structures to Environmental Equality Board Community Development Director Reilly stated in June, Maplewood Development ("Developer") began a mandatory environmental review process for a potential light industrial park on 62 +/- acres known as the "Primer Tracer" site, a subset of remaining TCAAP land south of County Road I previously owned by the Federal government. Th site is contiguous to land owned by the federal government and Ramsey County parks property. This site is northeast of the area defined as Rice Creek Commons and is not affiliated with that development. In 2024, the Federal Government held an auction administered by the General Services Administration, to sell the property "as is." The auction guidelines outlined that the purchaser is responsible for all of the processes associated with the future development of the site (i.e. environmental review, platting, rezoning, comprehensive plan amendment, land use approval, demolition, site remediation, permitting, etc.). Maplewood Development was the high bidder at the end of the auction. The purchase agreement was finalized earlier in 2026, and the applicant has begun the mandatory environmental review process as part of due diligence prior to submitting any land use applications. Community Development Director Reilly reported pursuant to MN Rules Chapter 44101, which outlines the environmental review process as administered by the Environmental Quality Board (EQB), the City of Arden Hills is the "Responsible Governmental Unit" (RGU) and is therefore responsible for determining whether the process for each step of the environmental review process is adequate. The first step in a mandatory Environmental Impact Statement (EIS) is to develop the scope of the EIS using a Scoping Environmental Assessment Worksheet (EAW) and resulting in a Draft Scoping Decision Document, which outlines all of the elements that will be studied and evaluated and potentially mitigated in the EIS, prior to commencing any construction project. The EAW defines the scope of the environmental review and follows a form and guidance provided by the EQB. The public review process for the EAW began with publication of notice in the EQB Monitor on June 16, 2026, followed by a 30-day public comment period, with a public scoping meeting held on July 8, 2026. The public comment period closed on July 16, 2026, and the consultant teams from both the city and the developer have been working through the dozens of comments to ensure the Draft Scoping Decision Document addresses required elements including relevant local knowledge and concerns provided during the comment period. Community Development Director Reilly explained the entire property owned by the United States is not public property, although it is publicly held. Each time someone unaffiliated with the United States Government enters the property they are trespassing. Similarly, since the purchase of this site by the Developer, each time someone unaffiliated with that organization enters the property they are trespassing. Before and during this environmental review process, there have been multiple reports of illegal gatherings on the property, including a fatal incident over this past 4th of July weekend. The property owner has reported multiple incidents of the lock on the gate being removed; the gate itself being breached, likely by a vehicle being driven at or through it; the ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 9 fence being cut, and people generally trespassing on the property to use it for recreational activities including taking shelter in structures extant on the property. Last year at least one fire at the site resulted in a necessary response from the Lake Johanna Fire Department and other emergency services personnel to prevent a wildland fire from causing more damage and destruction and to prevent further harm to public and private property. Community Development Director Reilly indicated staff is requesting that Council consider adopting Resolution 2026-038 prepared by the City Attorney consenting to this variance application in order to maintain the safety and security of residents and business owners in Arden Hills, abutting municipalities, users of the Ramsey County Parks property and others. The activities acceptable to the city are included in the resolution as conditions and are limited to demolishing above ground structures sufficiently to reduce the attractive nature of the nuisance and in such a way as to minimize disturbance of any hazardous materials in, around and under the structures. Mayor Grant asked if the foundation of the buildings would be removed or just the vertical walls. Community Development Director Reilly explained the project site currently has 60 structures in which munitions were assembled, stored and tested. He stated the developer has requested to demolish the existing vacant buildings as well as cap certain maintenance holes and other hazards to public safety. He reported the debris would be stockpiled or removed and disposed of based on type and volume of materials based on an already approved plan with the MPCA. He stated no underground utilities would be removed and no mass grading would take place. He indicated the demolition activities would be limited to the above ground buildings including any partial buried bunkers and any below ground foundations. Mayor Grant stated this would mean all of the pill box buildings and the subfloor would be removed. Community Development Director Reilly explained it was his understanding the buildings would be knocked down in order to create the appearance there would be nowhere to shelter. Mayor Grant asked if there was a response action in place for this property with the MPCA. Community Development Director Reilly reported this was the case. Mayor Grant indicated this plan would ensure the safety of those people in and around that site. Community Development Director Reilly explained this was correct. Councilmember Monson discussed the language surrounding the granting of a variance and stated under subpart 6 variances shall be granted if only one of the four criteria is met. Community Development Director Reilly reported it was his understanding all four of the criteria must be true in order for a variance to be granted and this was what the EQB would consider. He indicated the City Council was consenting to the variance application and the EQB would make the final determination. He stated there would be a comment period for the request and the EQB would take comments from the public regarding this variance. ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 10 Councilmember Monson questioned what the comment regarding truck numbers may have come from. Community Development Director Reilly anticipated this was related to the potential project, if all of the environmental review was completed and the Council approves applications for the proposed light industrial business park. Councilmember Monson noted she had toured the property and she understood why it was an attraction. She explained this was an interesting historical property. She was of the opinion it was best to demolish the property as soon as possible for safety purposes. Councilmember Holden stated she understood the national guard and the sheriff's department were chasing people out of this property regularly. She indicated neighborhood kids play on this property and the area was used for off leash dogs. She explained this property has been studied routinely and the hazardous material that remains other than the foundation is included in those studies. She reported she trusted Maplewood Development and spoke to how they recycle and reuse materials. She indicated the Maplewood was trying to make the site safe. She stated she supported the proposed demolition. She appreciated the fact the Army had auctioned off this site and that the site would be improved. Councilmember Weber explained he has been to the property and noted it was clearly a hazard. He appreciated the proactive measures being pursued by the developer to address the concerns on the site. He supported the buildings coming down. Councilmember Rousseau indicated these buildings were a safety issue and a draw for youth. She supported the buildings being removed in order to address this safety issue. She suggested municipal code enforcement be considered to ensure the property owner properly secures the site. She suggested the sheriff's department continue to test drone use on this site in order to assist with patrolling this property, especially on busy weekends. She asked that the developer take pictures before and after pictures for the site in order to assist with capturing the history of the TCAAP site. Mayor Grant noted there was a death on this property and there was a death on the TCAAP property. He indicated a resident spoke to the fact guns were being fired off on this property and he understood why young people were partying on this site. He stated he would like to see these buildings taken down now. He spoke to the fact Maplewood Development had a subsidiary called Belair (Siteword Services) that knew how to properly complete remediation work. He explained he would be supporting the request for a variance. He asked that the applicant come forward at this time to take questions from the Council. Mario Cocchiarella, Maplewood Development Company, explained there would be some hauling off as part of the demolition work. He noted the creosote timbers and rubble would have to be removed. Mayor Grant inquired if the subfloor would be removed, or only the vertical portions of the buildings. Mr. Cocchiarella reported he could not remove any sub -surfaces. He reported the heating system would have to be removed at a future time because it was wrapped in asbestos. He explained he ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 11 had been working with the Ramsey County Sheriff's Department stating he had secured the fence on several occasions because cars have driven through the gate. He indicated the sheriff's department has been very responsive and proactive. Councilmember Monson requested Mr. Cocchiarella speak to the comment that was made previously regarding the truck count coming to and from this site. Mr. Cocchiarella anticipated this comment was a projected number of trucks that may be coming to the site. He reported this would be further studied through the EIS and traffic study. Councilmember Monson questioned how long it would take to clear the site. Mr. Cocchiarella explained if the variance was approved, he would need to make an assessment of what the variance means and doesn't mean. He reported he would have to take into consideration the conditions that were placed on the variance by the EQB and if these conditions were not satisfactory to him, he would not proceed with the demolition work because he does not want to harm the EIS process. He stated the demolition would take some time. He anticipated the work would take three to four months to complete and could be done of the winter months. Councilmember Monson asked that the applicant keep the City apprised of the project timeline, if it were to move forward. Mr. Cocchiarella discussed how there would be someone from his company and the MPCA onsite full time for monitoring purposes. Councilmember Weber requested the applicant consider the amount of dust that would be in the air. He stated he understood the variance process was not ideal, along with having to take down the buildings prior to pursuing a development on this site. He appreciated the fact that the developer was being proactive. Councilmember Holden addressed the comment that was made regarding the roundabout on County Road I noting Arden Hills was surprised by the size of this roundabout as well. She explained the City of Arden Hills was not involved in this project. She indicated this project was completed by Shoreview and the County. She believed the roundabout was made small so there wasn't as much traffic. Mr. Cocchiarella commented on how he rarely works with counties. He explained most times counties do not ask for City participation. He discussed how there would have to be improved access from County Road I, when it comes to the turn lanes, if this project moves forward. Mayor Grant asked if the 20 to 25 bunkers would be flattened so they could not be used. Mr. Cocchiarella reported the bunkers would be collapsed so they could not be used and the creosote timbers would be removed from the site. ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 12 MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to adopt Resolution 2026-038, Consenting to Variance From Minnesota Rules Part 4410.3100, Subpart 1 for Maplewood Development, Inc. to address nuisance activity and allow the Developer to seek a permit to demolish the above ground structures on the Property. The motion carried (5-0). 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau explained she has been receiving communications regarding Flock cameras, noting there was concerns regarding data security. She reported she has been making residents aware of the fact the City does not have any Flock cameras. However, she noted MNDOT has a camera on I-694. She requested this topic be addressed with the sheriff at the next meeting with the Ramsey County Sheriff's Department. Councilmember Rousseau requested staff complete a document word find to see if staff suggested sand would be a part of the Karth Lake road improvement project. Councilmember Weber stated the Planning Commission met on Wednesday, August 5 and the group did a final review of the ADU ordinance language and the item was recommended for approval unanimously with several amendments. He reviewed the proposed language amendments suggested by the Planning Commission. Councilmember Weber explained he attended the Lake Johanna Fire Station grand opening and stated this was an absolutely beautiful building. He stated the City was fortunate to have the headquarters of the fire department stationed in Arden Hills. Councilmember Weber reported Ramsey County would be hosting an in person open house for the upcoming Rice Creek Boulevard project on Wednesday, August 19 from 5:00 p.m. to 7:00 p.m. along with a webinar on Wednesday, August 26 from 12:00 p.m. to 1:00 p.m. Councilmember Holden reported the Round Lake dredging was on schedule and this project should be completed next year. Councilmember Holden explained she attended Night to Unite on Tuesday, August 4. She heard from residents that there were concerns with parking and the number of rentals in the community. Councilmember Holden stated she also attended the Lake Johanna Fire Station grand opening and agreed this was a beautiful building. Councilmember Monson reported she attended the Lake Johanna Fire Station grand opening as well. She thanked Shoreview and North Oaks for partnering with the City on this project. She also thanked the State reps that assisted the City in getting funding for this project. ARDEN HILLS CITY COUNCIL — AUGUST 10, 2026 13 Councilmember Monson stated the City's website had been updated regarding the Hillview development and encouraged residents to visit this page on the website. Councilmember Monson explained she participated in Night to Unite as well and she thanked the Public Works team for all of their efforts. Councilmember Monson welcomed Josh Thygesen as the City's new Parks and Recreation Manager. Mayor Grant congratulated Julie Whitney for being awarded her permit technician certificate in July. Mayor Grant reported he received a letter from the League of Minnesota Cities advising the City that State Representative Kelly Moller has won the Legislator Distinction Award. He asked that staff draft a thank you letter to Representative Moller. The Council supported this recommendation. Mayor Grant explained at the last Council meeting he received questions regarding the imminent construction of Costco. He reiterated the City has not received any site plans or drawings for a Costco in Arden Hills. Mayor Grant stated he attended the Lake Johanna Fire Station grand opening with the mayors of Shoreview and North Oaks. He appreciated the funding the City received from the State for this project and the fact that this project came in under budget. He reported this was an absolutely amazing structure that would serve as a regional training facility. Mayor Grant explained he attended Night to Unite on Tuesday, August 4 and stated it was always great to speak with the public. Mayor Grant welcomed Josh Thygesen, the City's new Parks and Recreation Manager. City Administrator Jagoe thanked Community Development Director Reilly for updating the City's website for the 62 acre site. She encouraged residents to visit the City's website in order to sign up to receive future project updates. ADJOURN MOTION: Councilmember Weber moved and Councilmember Rousseau seconded a motion to adjourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 9:01 p.m. Julie Hanson City Clerk David Grant Mayor 'present-1P t4� Qa`, 4 , , Approved: September 14, 2026 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING AUGUST 17, 2026 ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City Council meeting at 10:30 a.m. Present: In Person: Mayor David Grant and Councilmembers Tena Monson and Emily Rousseau Virtually: Councilmembers Brenda Holden and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe and Assistant to the City Administrator/City Clerk Julie Hanson An attendance roll call was taken. Mayor Grant and Councilmembers Monson and Rousseau attended the meeting in person, and Councilmembers Holden and Weber attended virtually. All members confirmed that they could see and hear one another. 1. APPROVAL OF AGENDA MOTION: Mayor Grant moved and Councilmember Rousseau seconded a motion to approve the meeting agenda. A roll call vote was taken. The motion carried (5- 2. CONSENT CALENDAR A. Motion to Approve Hiring of Finance Director MOTION: Councilmember Rousseau moved and Councilmember Monson seconded a motion to approve the Consent Calendar. A roll call vote was taken. The motion carried (5-0). 3. PULLED CONSENT ITEMS None. ARDEN HILLS SPECIAL CITY COUNCIL — JULY 10, 2025 N 4. COUNCIL/STAFF COMMENTS Councilmember Rousseau stated that there is increased traffic driving through the Floral Park neighborhood due to the work occurring on Highway 96. She requested a speed trailer be placed in that neighborhood. ADJOURN MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to adiourn. A roll call vote was taken. The motion carried (5-0). Mayor Grant adjourned the Special City Council Meeting at 10:36 a.m. Julie Hanson David Grant City Clerk Mayor [DRAFT Approved: September 14, 2026 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION AUGUST 24, 2026 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe, Public Works Director/City Engineer David Swearingen and Assistant to the City Administrator/City Clerk Julie Hanson The consultant scheduled for Agenda Item 3A Staffing Study Discussion was joining via Zoom but was not connected yet. Council agreed to bump that item until the Consultant could be brought online. Councilmember Monson requested that Council leave enough time to talk about agenda planning, moving forward. There are some items that aren't officially on the list. 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. 751 Anniversary Event Recap (Agenda Item 3B on published agenda) ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 24, 2026 2 Assistant to the City Administrator/City Clerk Hanson said Council requested a discussion regarding takeaways and lessons learned from the 751h Anniversary event. She will also provide a recap of the accounting and funds spent. She said Attachment A outlines the total cost of the event was $71,821.98. Councilmember Rousseau asked if there is an estimate on how much Staff time was spent on planning the event. Assistant to the City Administrator/City Clerk Hanson said it's hard to determine that. There were a handful of Staff members who spent months working on it and others were brought in toward the end who put in significant hours on last minute tasks that needed to be done. It was so intertwined with other daily work, it is difficult to put a number on it. There were thousands of emails sent and returned. Councilmember Rousseau asked if having the same event next year would be easier, based on what Staff learned this time around. Assistant to the City Administrator/City Clerk Hanson said the former Parks and Recreation Manager secured the band, the stage and other rentals. We have a good idea of what would go into it, as far as components. Councilmember Rousseau asked if there was any indication from the volunteers if they would want to do this again in the future. She said Mounds View has a committee that focuses on their event and works to secure the donations vs. using Staff resources. Assistant to the City Administrator/City Clerk Hanson agreed the surrounding communities have a dedicated community group that does most of the heavy lifting with limited City Staff involvement. We didn't have a large number of volunteers. Councilmember Monson asked if efficiencies would have been improved if we had the Parks and Recreation Manager for the duration of the planning and execution of the event. How much had she been doing that had to be spread out to other Staff after she left? Assistant to the City Administrator/City Clerk Hanson said she was handling the volunteers, sponsorships and the entertainment. Those were the big items. Clerk Hanson did food trucks and drone show. Councilmember Monson said $71,000 is a lot. She doesn't know what that would look like to do it again and again. She is interested in learning how the structure could work with a committee that runs it. Assistant to the City Administrator/City Clerk Hanson will do some research on surrounding communities that have those groups. Mayor Grant said well done. He said we have an extra $500 after everything is paid. He asked what we plan to do with that $500. Assistant to the City Administrator/City Clerk Hanson said that would be up to Council. That is the remaining balance from the Twin City Gateway grant dollars. The allocated Twin City ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 24, 2026 3 Gateway funds were $26,521.98 and of that we spent $26,016.75, leaving a difference of $505.23. That amount cannot be carried over to next year and must be used for marketing an event intended to bring people into the city. Council can decide how to allocate that money. Mayor Grant said he thinks the remaining funds should be allocated to Ribfest. He thinks the most important takeaway is we pulled off a successful event. Residents appreciated it. The drone show was awesome and may be preferable over fireworks. Council can discuss if we want to do another similar event in the future. The Twin City Gateway funds will be approximately the same, maybe more for 2027. He supports continuing to hold a city festival. Each component could be reviewed to determine what worked and what should be done differently. Councilmember Holden said this event was a lot of work. The Gateway funds would not pay for a 3-D drone show again. We would have to get sponsorships. We raised $20,000 for the 3-D. A 2- D show would not be as impactful as what we had. The committee thought this was a one time event. We advertised all winter and all spring for that committee. We had a just handful of residents apply and they all did a phenomenal job. However, people had ample opportunity to be on the committee and nobody chose to be. She asked what was left in swag. Assistant to the City Administrator/City Clerk Hanson said we have some cups. A box was inadvertently left at City Hall, otherwise it would probably have gone. Councilmember Holden wondered if we can use it for the 75th or the pumpkin hunt. Assistant to the City Administrator/City Clerk Hanson said it needs to be marketing so we can't do anything toward the 75th because that event has come and gone. Councilmember Holden said we can use it advertise other City events. City Administrator Jagoe said it has to be an event that is advertised and intended to bring people into the community. Councilmember Holden said a lot of people like our Halloween event. We had over 300 last year. She doesn't see anything like this happening again. Maybe a drone show. But you still need all of the Public Works guys to work it. You still need to bring in tables. Maybe some of the things can be cut out. Even if we just did a drone show, we need a lot of money. She got 90% of the sponsorships. They were willing to give large sums of money for a 75th celebration but they aren't going to be giving to the community every other year. She didn't think very many of the sponsorships were from Arden Hills businesses. Assistant to the City Administrator/City Clerk Hanson said there were 40 total sponsors and 14 of them were Arden Hills businesses. Councilmember Holden said we didn't get a real good buy -in from the businesses. There wasn't a lot of community sponsors for this community event. It was a lot of work for everyone. Without a committee, she doesn't think Staff can add this to their permanent job descriptions. Councilmember Rousseau is interested in what other communities do. We would have to scope this and downsize. The Lions Club has been decommissioned. The community picnic they were ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 24, 2026 4 hosting isn't going to be happening anymore. She would like to find something that can take the place of that. Councilmember Holden said the Lions event didn't even get 100 attendees and a lot of those who did go weren't from Arden Hills. We'd have to get creative on how to get word to the residents. Assistant to the City Administrator/City Clerk Hanson said it has been discussed before that Ribfest is interested in partnering with us and possibly expanding. Their event only lasts until 6:00 pm. There could be a possibility to piggyback off of that. People would attend Ribfest event and come to the Arden Hills event in the evening. Mayor Grant said the Gateway Visitor Bureau money is anticipated to continue. We don't have to worry about having funds to market an event we have to be concerned about how to pay for the components of an event. He asked what was spent on beer. Assistant to the City Administrator/City Clerk Hanson said the total sponsorship dollars spent to cover the event was $45,294. The portion paid for the beer, which was covered by the New Brighton Lions sponsorship dollars. The agreement for that was that patrons paid $5 for a beer and the sponsorship dollars paid for the difference. The food trucks all met their minimums. Councilmember Holden said the sheriffs department gave us a break on the Public Safety and didn't charge for the third deputy. Mayor Grant said there are ways we could still structure an event. It wouldn't be the full $71,000. Discussion ensued that the Car Show had a minimal cost. It was just purchasing the trophies and magnets. Public Safety and the planning hours add to the amount. Councilmember Monson said she would like to see Staff present options for an adjusted scope and assumptions around those potential costs. Mayor Grant said there is a general agreement that we want to look into a city festival for next year. We learned some lessons. He agrees that Staff can bring it back to Council with options. Councilmember Holden disagrees. She doesn't think Staff is able to do this year after year, even in a smaller capacity. It needs to be committee driven. She asked if Staff even wants to do this. City Administrator Jagoe said if the ask is for Staff to put some of this information together we would look at comparables for festivals in cities with a similar bandwidth as us. It wouldn't be Staff trying to find sponsorship dollars. The question for Council is, are there Councilmembers who are willing to be appointed to a committee and be responsible for making sure sponsorship dollars come in year after year. How do we make sure we can sustain an active volunteer group that helps with the planning vs. a volunteer group who may have ideas but no plan to implement those ideas. The volunteers would need to support Staff efforts. What if we don't get volunteers? What would Council's expectation of Staff be if we have committed to an annual event? It would be a difficult task for Staff to do all of the heavy lifting, with our bandwidth. We would need a strong volunteer working group. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 24, 2026 5 Councilmember Monson said we know what it took to host the 751h. The next phase is identifying how or if we can do it again. It will be good to know how surrounding cities do it. How big is their group? How long did it take for them to build that group up? She isn't sure if an annual event is a good idea or not until she sees what Staff brings back. Mayor Grant said this event created momentum. If we don't have another event next year, we may lose some of that momentum. He understands it's a lot of work. However, residents agreed it was a resounding success. He said Staff will come back at what may be possible. Councilmember Holden would like to see a 5-year plan, as well as an annual plan. Maybe we can do a nice event every 5-years vs. a little event every year. It won't be successful if it's not well done. Councilmember Weber recognizes all the work that everyone put in and he is very appreciative. He agrees that we have the momentum. Using that momentum to form a committee now, may be more impactful than before. This event created a buzz, more than any other community event in recent years. There may be more interest in volunteering now that residents have seen what is possible. He does not want Staff to take this on. It should be a committee. He attended a lot of parades this summer. He'd like to see us get there, too. He thinks recruiting for volunteers now would be worth it. Councilmember Holden said there are so many activities in surrounding communities. We struggled to find a date that would not compete with those other cities' events. Mayor Grant said we should use the momentum and see what is possible. B. Personnel Committee Policy Discussion (Agenda Item 3C on published agenda) City Administrator Jagoe said our existing hiring and termination policy was adopted in 2018. That policy lays out the framework for the hiring and termination process. She outlined the current process for non -director level positions vs. director level. There is a Council interview at the director level. The process varied with a recent position with Council review prior to hiring the Parks and Recreation Manager. She said discussion should be if the current policy is the preferred option and/or is there some language that should be inserted to make sure we are consistent. There is another discussion item related to reviewing employment applications. In looking into this item she doesn't see a formal Personnel Committee policy to outlines the roles and appointment process. She is seeking direction on if Council wants to have a formal policy. Mayor Grant said we don't want to create an open meeting with each Personnel Committee meeting so limiting it to two members of the Council makes sense. Should one of those two positions be the mayor? Councilmember Rousseau said she'd like to scope this first. She doesn't think Council should be making decisions and micro -manage staff regarding positions lower on the organizational chart. The Council should be involved at the director level and if there are disciplinary discussions. She also worries about the amount of information that may be shared when health issues occur. Council doesn't need those details. She likes the idea of two councilmembers being on the Personnel Committee. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 24, 2026 6 Councilmember Weber agrees with Councilmember Rousseau's comments. He agrees there should be two members but he doesn't see a reason to automatically state one of the two members needs to be the mayor. He thinks the City Administrator should be involved as a committee member because ultimately it's the City Administrator's staff. Councilmember Holden said we do need two members. Council is the employer. The City Administrator isn't the employer. If we have to let someone go because of a medical issue, she wants everyone to know, to be prepared. Council doesn't need the intimate details of a medical condition but it's important the committee knows what's going on because Council is the employer. She said 16 people have left in the past three years. She thinks the Personnel Committee could hear about someone doing a good job and offer a bonus or an additional step. She thinks people could take a class on reading resumes. We haven't done a stellar job at getting people. It's nice to have two members to go through it at the top level so it gives security to the directors and City Administrator. Councilmember Monson supports two councilmembers being on the Personnel Committee. She thinks it's good to leave it open in the event that a future councilmember has a background that would be advantageous in that role. She agrees that Council needs to know what's happening with Staff but there is a line. If Staff deems it necessary, Council could be brought in for a manager or lower position. As a standard, she would prefer to see the Council participate in interviews at the director level, only. She said the Personnel Committee should be getting reports on who is doing well and where there are challenges. She said it should be outlined what the process is if there were an issue at the Administrator level. Mayor Grant said he understands if someone joins the Council and they have an HR background that person should be on the Personnel Committee. The mayor works with the City Administrator on a daily basis. It makes sense that the mayor, who is the voice of the city, should be on that committee. Council should interview director level positions. Once we're at the manager level, Council should have the option, if they want to take part. Below the manager level, it's a Staff function. City Administrator Jagoe said what is being described is what is laid out in the memo. The Personnel Committee recommended a second round of interviews for the Park and Recreation Manager position. The question became should the Personnel Committee be making that recommendation and are the members of that committee the interviewers, or is it the whole Council? She said the recruitment memo usually describes who will be make the recommendation. If it is different than that, it will need to be made clear what Council expectations are. If a recommendation comes forward, is the rest of the Council going to see those applications. The policy and the way the recruitment memo is written determine who has the authority to see the applications. Mayor Grant summarized that if the position is director or administrator level, Council should interview. Council should have the option to interview at a manager level and should have the right to see those applications and decide if they want to be a part of the process. Councilmember Rousseau said the applications are public. Council can see the applications but not interview at a Manager level. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 24, 2026 7 City Administrator Jagoe said the City Attorney has said that how the policy is written and how we advertise for recruitment determines which members see the application. If it is the desire of Council to see all of the applications before giving direction on next steps, she will work with the City Attorney on that policy language. Councilmember Rousseau said when we get 40 applications for a Park and Recreation Manager position, she is fine with the supervisor and Staff looking at those. She asked if 16 full time employees have left over the last three years. Discussion ensued that there have been 15 staff turnovers. Council would like to see the count total. They would like a 10-year look back, laid out by year and broken down by department. Councilmember Monson thinks seeing applications and then deciding the process opens us up to discrimination. She doesn't think applications should be shared with Council outside of the person interviewing. She is fine if Personnel Committee wants to do the second round of interviews for a director level but she doesn't think the committee should be involved in manager positions. Mayor Grant clarified that he didn't say Council should see all of the resumes. He sees Staff s job as identifying the best candidates from the pool of applicants. Once Staff has determined who will be interviewed, Council would see those resumes. Assistant to the City Administrator/City Clerk Hanson said we are required to have a written rubric with scores that are used to determine which applicants stand out. We have to be able to prove how we determined the top candidates. Councilmember Weber thinks the Park and Recreation Manager position is unique because we don't have a Park and Recreation Director and this falls under the Public Works Director. It is his opinion that Council should not interview manager levels or below. Any information Council sees needs to be redacted appropriately and if the applicant is not being interviewed, Council has no reason to see those applications. We have to put some faith in the process and in Staff doing the interviewing. Councilmember Holden agrees Council should have no access to applications for applicants who aren't getting interviewed. She pointed out that even if she wanted to request all 40 resumes, she couldn't get that. City Administrator Jagoe confirmed and said the City Attorney said private data is available to those individuals within the entity whose work assignment reasonably requires access. Councilmember Holden said then Council would only see the applications of those individuals who will be interviewed. City Administrator Jagoe said if the authority for recruitment and a recommendation to be brought forward is to come from Staff, the City Attorney is saying that the applications are private data and Council should not be seeing them. The Personnel Hiring and Termination policy is written that only Council has that authority. The disconnect comes from the way the policy is written and the way the recruitment memos are written. The policy should align with the memos. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 24, 2026 8 Councilmember Holden said the only reason we are seeing this is because of the Parks and Recreation Manager position. Things were going well and all of the sudden there was a split on if the manager position needed to be interviewed by Council. City Administrator Jagoe said a recommendation was brought forward by Staff for the Park and Recreation Manager position to defer the Personnel Committee to see what the full Council wanted to do. She said a few of the most recent positions she has had requests come in to see applications. Councilmember Holden asked if there has been indecisiveness. If there were no problems and no objections at the Staff level, it would just be brought forward as a Staff recommendation. City Administrator Jagoe said in this case there were two candidates with different backgrounds and there was discussion on which candidate should move forward. She, as the City Administrator, did not interview the candidates. If there are two candidates with different skill sets a second round of interviews was appropriate. The question is who should be involved in that second round. Councilmember Holden said we want to hire good people and we want them to stay for a while. She doesn't have a problem with Council doing an additional interview. Mayor Grant said Council knows the recommendation for the Park and Recreation Manager position. He thinks ultimately Council's involvement ended with the best solution in that particular case, than if we hadn't been part of the process. It was a unanimous decision. Councilmember Rousseau said it's not reasonable to disclose the private data of anyone not being considered. She said it is reasonable to share the information of the candidate who is being recommended by Staff. She wants to know the background. Councilmember Monson said if there is an extenuating circumstance where another round of interviews is desired, if the City Administrator wasn't a part of the first round, she should be a part of the second round. The City Administrator would then go to Personnel with a recommendation. If more is needed, only Personnel should interview them. If there are additional extenuating circumstances beyond that, it should be full Council. That is a lot of interviews for a single position. A Councilmember should not be allowed to participate just because they want to. The policy should clearly lay out when and how Council will be involved. City Administrator Jagoe said she has heard answers to her questions. She can come back with a draft policy that is consistent with the feedback she heard. Councilmember Rousseau said if an interview is conducted by the City Administrator and the two councilmembers on the Personnel Committee and there is a split, what's the next step? Councilmember Holden thinks the policy should state that the City Administrator should take part in Manager interviews. If it's 3-2, then what? Mayor Grant said it is appropriate to use outside resources to vet candidates at the director level. Councilmember Monson thinks a 3-2 split is fine. If all three recommend going to Council she's fine with that, too. We need a policy but need to address extenuating circumstances. We should use an outside resource for directors. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 24, 2026 9 Councilmember Rousseau is okay with that when vetting external candidates. If there is an internal candidate we probably have a good assessment. Councilmember Weber agrees the City Administrator should have a say in a final round. He can imagine a scenario where we need a lot of interviews. It is his opinion that the full council shouldn't be automatically included except at the director level. He's okay with an outside agency being involved at director level. Mayor Grant said the City Administrator has the information she needs to move forward. C. Staffing Study Discussion (Agenda Item 3A on published agenda) City Administrator Jagoe said this staff assessment was one of the Strategic Plan topics. Three proposals were presented to the Personnel Committee. The recommendation was to bring the proposal from Baker Tilly forward for discussion. Caitlin Humrickhouse from Baker Tilly joined the meeting electronically. The purpose of this project is to create a forward looking staffing plan. As population and priorities change for the City we want to be looking at how we are staffed and what we should be looking at in the future. We need to balance staffing expectations with a sustainable budget impact. The project would include four phases. First they would kick off the planning phase so her agency understands the City's priorities and the City understands the time for review and make decisions. Second would be the current state assessment and benchmarking. They want to understand the opportunities for process improvement, priorities and the challenges in the City. They will get feedback from leadership and Staff. This will give them some initial observations and will inform their recommendations. That will be brought back for discussion so Council can course correct if, needed. The third phase is shaping recommendations. Those recommendations may be staggered in implementation. They may comment on technology or process changes that can improve efficiencies. The last step is finalizing the roadmap. This includes a draft and final reporting phases and finally an implementation plan. This plan will be a guide on how to implement the recommendations, how to prioritize the recommendations, suggested time -frame and who is responsible for implementing the recommendations. Ms. Humrickhouse said they will not get prescriptive with their benchmarks. Information from surrounding communities are one data point. After talking to the Staff her team will create an initial list. That broad list will include more information than they need to help compare demographics, service levels and budget information. They will create a list called comparable organizations with some alternates. Comparables aren't always the community next door. She said the process takes about 12-14 weeks. Councilmember Holden asked if they recommend changes to org charts. Ms. Humrickhouse said they may. That would be driven by good rationale. Councilmember Holden asked how they balance need vs. want. Staff may say they need 25 additional employees in their department. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 24, 2026 10 Ms. Humrickhouse said they will take all opinions into consideration before making staffing level recommendations. They will compare to peer benchmarks, as well as industry standards. Recommendations will be made based on what is sustainable. They won't make recommendations that will place the City in a challenging budgeting situation in a few years. Councilmember Holden said what happens if they identify we should have more but our budget still limits that. Will there be like a menu of options and let Council decide? Ms. Humrickhouse said there is prioritization is part of the process and the final decisions are up to Council. They will walk through the rationale for all priorities. Mayor Grant said no two cities are the same. Some cities are fully built out, others still have growth potential. We have a sizable opportunity for growth. He asked how they account for future growth. Ms. Humrickhouse said they work with cities all over the country. They will look at demographic projections, in terms of population increases. They can identify what areas will be impacted first and will suggest what the City should do to meet those impacts. Mayor Grant said this is a staffing study. He asked if they take into account the buildings people work in. What if they recommend a larger number of Staff but we have no office space for them? Ms. Humrickhouse said the comments would identify the need for additional employees and would note the City would need to address that either through expansion of existing facilities or new construction. Councilmember Rousseau asked if there has been discussion with Council to determine what positions we want to have assessed. She also wanted to know who would be interviewed in the Public Works Department. City Administrator Jagoe said up to 15 has been identified. Those positions were reviewed with the Personnel Committee in advance of this proposal. This is director level positions and positions that have supervisory roles. Within Public Works it would be the Public Works Director, the Assistant Public Works Director, Public Works Superintendent and the Administrative position. The thought was we don't need to interview every employee. Between job descriptions and interview questions they can forecast needs, expectations and bandwidth. Councilmember Holden said we may hire additional inspectors for TCAAP. She assumes the inspector position will be interviewed as part of this process. City Administrator Jagoe said the Community Development Director will be interviewed in relation to the Community Development Department, to include needs for the Building Inspector and Code Enforcement position. Mayor Grant said we don't have a rental license program. In what way can Baker Tilly help us understand staffing for a new program like that? Ms. Humrickhouse said that is not within the scope of this project. However, they can look at the existing organizational structure and current programs. They can look at what a new division would ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 24, 2026 11 look like. They can benchmark what other communities have and their organizational structure. They would look at compliance, reporting and funding considerations. D. Immigration Enforcement Discussion Not Discussed. E. Rice Creek Commons/TCAAP Discussion Not Discussed. F. Agenda Planning Not Discussed. 4. COUNCIL/STAFF COMMENTS Councilmember Monson had some items that she would like to see discussed at a future work session. She would like to see a strategic plan progress update. She would like to discuss when and how we are going to start to use the Parks Master Plan. She would like to see an update on the Mounds View High School parking situation. Staff will provide that information to Council via email. Councilmember Holden said the Lake Johanna Cold Plunge can be removed from the list. She would like county road parking added to the list. She wants to know what the rules are. City Administrator Jagoe said the Ramsey County Sheriffs Office (RCSO) said the restrictions in the ordinance that the Council adopted in May apply on county roads. Staff is seeking direction if Council wants to bring the discussion on ordering additional signage to post the no overnight parking restrictions from November to April. The information is on the website and was featured in the newsletter when the ordinance was amended. We will put another notice in the fall newsletter as the parking restrictions get closer. Councilmember Rousseau would like a better understanding of RCSO's procedure and audit processes in relation to the FLOCK cameras. ADJOURN Mayor Grant adjourned the City Council Work Session at 6:52 p.m. Jen Estling Deputy Clerk David Grant Mayor Approved: September 14, 2026 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 24, 2026 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe; City Attorney Cynthia Kirchoff; Public Works Director/City Engineer David Swearingen; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Monson requested Item 7C be pulled from the agenda for consideration at the September 14, 2026 City Council meeting. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated the JDA Advisory Committee met on August 131h. Staff shared information on a grant opportunity for the JDA that is being considered for the Rice Creek Commons project from the Congress for the New Urbanism that would provide for professional design assistance on public realm amenities including landscaping, the natural resource corridor, areas of Town Center, and parks. This design assistance is intended to provide a plan that will renew and affirm through facilitated community engagement and discussions the vision and strategies for connecting all these public amenities within the project. On August 181h the Energy Advisory Committee met. JDA staff and consultants reviewed discussions with Xcel Energy about options for electricity and natural gas service to the site, ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 2 given the implementation of the Sustainability Design Guidelines. The EAC will be bringing forth a recommendation to the next JDA meeting about natural gas installation as part of the Rice Creek Boulevard road project to further advance clean energy initiatives. In addition, the EAC discussed and plans to recommend an edit to the Sustainability Design Guidelines to clarify how energy efficiency should be measured. Staff provided updates on Rice Creek Boulevard's alignment with LEED for Communities and Micro Control Company's sustainable development outcomes. The next Joint Development meeting has been rescheduled for Tuesday, September 151h at 5:30. Mayor Grant asked how large of a grant the JDA was seeking for the design assistance. City Administrator Jagoe explained the design service assistance grant could provide up to $150,000 and requires a $7,500 match. Councilmember Rousseau discussed the open house that was held for the Rice Creek Trail and questioned when this trail would begin. City Administrator Jagoe reported the open house was held by Ramsey County. She indicated the site prep work for the road and trail would begin this fall and noted this was a two year proj ect. Councilmember Rousseau requested the JDA keep the City updated on the trail construction timeline. Councilmember Holden inquired who the grant opportunity was with. City Administrator Jagoe stated the grant was being pursued with the Congress for New Urbanism. Councilmember Holden asked if a gas line would be installed along with the spine road. City Administrator Jagoe commented the Energy Advisory Committee received an update from staff on the discussions that have occurred with Xcel Energy. She indicated further discussion would occur at the staff level and a recommendation would be brought forward at the next JDA meeting. She discussed the options that would be considered in further detail with the Council. Councilmember Holden recommended a gas line be installed at the time the spine road is installed so the spine road does not have to be ripped up at a future date if the gas line is needed. She inquired when the spine road project would be bid by the County. Public Works Director/City Engineer Swearingen reported the preliminary work has been bid and contracts were being routed for signature. He indicated the larger project would be bid in January or February of 2027. Mayor Grant hoped that the remaining telephone poles would be removed as part of the spine road project. ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 3 Councilmember Monson discussed how the grant was a great opportunity for the JDA. She explained the JDA wanted to delineate parks within the project and discussed having a steering committee should the JDA receive the grant. She thanked Ramsey County for hosting an open house and noted for those who could not attend, the County would be hosting a webinar on Wednesday, August 26 from 12:00 p.m. to 1:00 p.m. She stated she looked forward to hearing more about the gas line. 3. PUBLIC INQUIRIES/INFORMATIONAL Michelle Long, 5014 Lexington Avenue North in Shoreview, explained she spends 30 minutes in the AHATS wildlife viewing area every morning watching birds fly back and forth. She noted she serves on the St. Paul Bird Alliance and was a Minnesota Naturalist. She cared greatly about the health of habitats and ecosystems. She discussed how the proposed project on AHATS would impact wildlife habitat. She commented on how all the new lighting would impact the birds on the property and asked that the Council take this into consideration. Ann Maslansky-Takahaski, 1570 Hillview Road in Shoreview, noted she has been in contact with the MPCA and she had a copy of the scoping. She indicated no roads were shown on the plan and it was unclear how trucks would go in and out of the site. She discussed how anything used on within this development would have to be included in the EIW. She reported there are children that walk to school in her neighborhood and the Ramsey County Sheriff's Department has been called to assist with traffic control. She commented on the power surges that have been occurring in her neighborhood since Micro Controls opened for business. She stated she has serious concerns for her neighborhood and recommended all stakeholders be brought together in order to discuss the plans for TCAAP and the Hillview development. Shaina Christen, 5793 Fairview Avenue, explained she lived adjacent to the proposed Hillview business park. She reported this property was located in Arden Hills but would have impacts on the Shoreview. She indicated she was not opposed to development but rather wanted the City to consider if this development at the proposed scale was the right use for this piece of land. She stated the Hillview development would place one million square feet of industrial development next to an established residential neighborhood. She commented on how the adjacent families would have to endure additional truck traffic noise, lighting, air pollution and increased pressure on the roads. She discussed how difficult it has been for the neighbors to get clear information regarding this project. She commented on the neighborhood meeting that was held on July 15. She stated the neighbors in Shoreview may not vote for Arden Hills Councilmembers but these individuals were still neighbors. She reported the decisions made by the City Council would greatly impact the homes, roads, children and quality of life for the existing neighbors in Shoreview. She requested the Council not rush this project, to create a transparent process that brings together all stakeholders before major decisions are made and to consider the best use for this property that protects the existing residential neighborhood. Katie Christensen, 1739 Hillview Road in Shoreview, explained she was before the Council because she will be impacted by the Hillview Business Park development. She stated she handed the City Clerk a formal notice of procedural non-compliance to ensure that specific statutory violations located within the final scoping document are on record. She discussed how the adequacy of the environmental review process rests on the City Council's shoulders and she urged the City Council to pay attention to this project and to correct three legal gaps before approving this scoping document. First, she indicated the study must evaluate a smaller scale ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 4 project alternative. She noted this option was excluded because the developer has stated this type of project would not be profitable. She urged the Council to not let a private entity dictate a public process, which damages State environmental rules and creates serious legal risks for the City. Second, the City's statement regarding the deed restriction for industrial use only is a direct contradiction to the City's public record. She noted the scoping text claims the City cannot study alternative land uses because of a federal deed that restricts the site. However, a private deed restriction does not strip a City of its inherent power to zone land. She commented on how this property was guided as park reserve within the 2030 and 2040 City's Comprehensive Plan. Third, when bordering municipalities, like the city of Shoreview submit warnings regarding truck traffic and infrastructure strain and severe noise, simply cataloging these comments without properly incorporating them into the EIS is a major procedural failure. She stated the neighbors want to work collaboratively and transparently with the City on this project. Edith Bajema, 5541 Fairview Avenue North, noted she lived yards from the proposed entrance of the Hillview development. She explained she spent a great deal of time walking through this property and it was dear to her. She indicated she has made great improvements to her home and she was concerned about her property value being impacted by the proposed project. She requested a separate property value analysis for the Shamrock Park neighborhood from County Road I to Sherwood be completed. She stated she was retired and she wanted to better understand how her home value would be impacted. She discussed how the traffic would increase if this development were approved, bringing both cars and semi -truck traffic through her neighborhood, which was a concern to her. She recommended a traffic study with long term air emission modeling be completed for this project, along with an advanced sound modeling and lighting study. Kiki Sonnen, 1758 Hewitt Avenue in St. Paul, explained she was the president of the St. Paul Bird Alliance. She discussed how this project was in the beginning phases of the EIS. She discussed the meeting that was held in Shoreview, noting the developer had the land bulldozed and fences installed because there were trespassers on the site. She asked if this was true. Mayor Grant stated it was his understanding the developer could not move any dirt on the property until the EQB allows it. He asked if staff was aware of any equipment or dirt being moved on the Hillview property. Public Works Director/City Engineer Swearingen stated he was not aware of any dirt being moved on this property. Ms. Sonnen recommended the City not issue any permits for work on this property until biologists were able to visit the site to look for endangered species. She reported the Arden Hills training site has a ghost tiger beetle that was discovered by St. Paul Bird Alliance individuals. Tom Lemke, 5577 Schutta Road in Shoreview, stated the residents in Shoreview were asking the City of Arden Hills to work with them. He encouraged Arden Hills to put together a multi -agency discussion for this development. Once the neighbors hear from all of the stakeholders, he wanted the neighbors to be able to speak about the oversized development. He reported he has lived in his home for the past 40 years and he was concerned that his property value would be adversely impacted by the proposed development. He stated there were 565 houses in his neighborhood that would be impacted by this project. He recommended that as the TCAAP site is developed that a site be set aside for a museum in order to protect the artifacts from TCAAP. ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 5 Phil Herzog, 5595 Schutta Road, explained he has witnessed two small backhoes and a large backhoe active at the building site two weeks ago. He indicated he supported the City putting aside land for a museum on the TCAAP property, noting his grandfather worked on the property during the war making ammunition. Ronald Markham, 5628 Aldine Street, stated the people behind him are his friends and neighbors. He explained he understood development and traffic along County Road I. He indicated his big concerns were how the developer would be building a road up County Road I which would put a large amount of additional traffic onto County Road I. He asked that the City require the developer to find another route into the Hillview development. Alyssa Kruzel, 5554 Arona Street, commented on how there may not be an alternate access point into the Hillview property. However, she would like the City to consider an alternative access point, such as County Road H. She noted she attended the Rice Creek Boulevard open house stating she appreciated the great visuals that were created by the County. She asked that the City remain transparent and engaged with the neighbors as this project moves forward. Amber Brookman, 5790 Fairview Avenue, explained she was in agreement with all of the comments being made by her neighbors. She stated she was also speaking on behalf of an unincorporated association of like minded individuals whose goal was to educate and protect the blandings turtle. She reported blandings turtle were a protected and threatened species that can live for over 70 years. She indicated their numbers were going down because adult turtles do not begin laying eggs until after the age of 20. Due to habitat loss, only 1% to 2% of all blandings turtles reach the egg laying age. She encouraged the Council to protect the robust population of nesting blandings turtles on the TCAAP property. Alex, a resident of Minnesota, commented that the Ramsey County Sheriff has implemented Flock cameras in the County and they were in Arden Hills. He reported these cameras were being used to survey Arden Hills residents. He encouraged the City Council to have the cameras removed from the community. Mayor Grant clarified the City Council did not approve the installation of Flock cameras in the community. However, this does not mean the cameras have not been installed on freeways within the community. Sharon Ehrreich, 5561 Schutta Road in Shoreview, noted she has lived in her home for the past 31 years. She commented on how traffic was diverted to County Road I while work was being done on County Road 96. She discussed how the County Road I was not designed for a constant flow of trucks. She recommended the Hillview development be accessed from County Road H. Charles Sheridan, 1769 Terrace Drive in Shoreview, explained he was concerned with how his neighborhood would be impacted during construction of the Hillview property. He indicated a great deal of dust would be stirred up by construction traffic. He noted he has spoken with someone from the EPA and stated he has a test well on his property. He questioned if the City would be conducting further testing on the property for contaminants in the soil and water. Jessica Fernandez, 1705 Terrace Drive in Shoreview, indicated she and her neighbors have concerns given how her neighborhood was landlocked. She discussed how parents have to pay for bussing or their children have to walk to Pinewood Elementary School. She commented on how ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 6 many accidents have occurred on County Road I, noting her vehicle was totaled at the crosswalk. She stated once children are going to Edgewood or Irondale, children have to walk or ride their bikes along County Road I. She feared the children in her neighborhood would be at an increased risk at the roundabout because it was dangerous, especially if the traffic in the area was increased. Cecelia Soriano, 1669 Hillview Road, stated she agreed with many of the previous statements. She indicated she was a mom and the safety of children was a primary concern for her. She commented on the number of walkers and bikers on County Road I noting there was a large potential for fatal accidents along this roadway. She believed this developer has disappointed the neighbors by not being fully transparent and for not hearing the concerns of the neighbors. She expressed concern with the fact the developer was not taking into consideration the comments raised prior to the development beginning and that this would put the neighbors' safety at risk going forward. She commented she was also concerned with how her property value would be impacted by the proposed development. She asked that the Council hold the developer accountable to ensure the neighbors are properly protected. Amado Moreno, 2215 Oak Wood Terrace, explained he has lived in his home since 1984. He noted he raised three children in his home. He urged the City to require the developer to follow the rules that were in place. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update Public Works Director/City Engineer Swearingen reported Xcel Energy was progressing with the installation of a 20" gas main along Highway 96. He noted the directional drilling under Trunk Highway 10 was completed and now drilling had begun under I-35W. He explained the project would last into the fall and would continue to have impacts along Highway 96. Public Works Director/City Engineer Swearingen stated the 2026 PMP contractor was preparing the streets for the final lift of pavement within the Karth Lake neighborhood and on Cummings Drive. He reported this work would begin this week. Public Works Director/City Engineer Swearingen explained Highway 51 has a southbound right lane closure at Old Snelling to Lydia Avenue. He indicated Highway 51 would be open to traffic for the State Fair and work would continue on this project after the State Fair throughout the fall. Councilmember Rousseau asked who her neighbors were supposed to contact regarding broken sprinkler heads. ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 7 Public Works Director/City Engineer Swearingen encouraged the neighbors to speak with Site Inspector Jon Andrys of Bolton & Menk or himself regarding this matter. Councilmember Holden inquired when Karth Lake Circle would be completed. Public Works Director/City Engineer Swearingen explained Karth Lake Circle was scheduled for mill and paving on Wednesday, August 26. Councilmember Weber stated the traffic on Highway 96 was exceptional at this time. He asked that staff speak with Xcel Energy about ways to alleviate traffic backups during rush hour. Councilmember Monson asked what the timing was for the sidewalk within the Platinum development. Public Works Director/City Engineer Swearingen reported the Council just approved the professional services agreement for the design work and noted the sidewalk would be constructed next year along with the Old Highway 10 trail project. 7. APPROVAL OF MINUTES A. July 13, 2026, City Council Work Session B. July 27, 2026, City Council Work Session C. July 27, 2026, Regular City Council — TABLED to September 14, 2026 City Council Meeting MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the July 13, 2026, City Council Work Session minutes as amended and the July 27, 2026, City Council Work Session minutes as presented. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion To Approve Resolutions 2026-039 And 2026-040 Appointing Tom Linn And Michael Yu To The Economic Development Commission (EDC) C. Motion To Approve Authorization Of Highway 96 Storm Sewer Repair MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (5-0 . 9. PULLED CONSENT ITEMS None. 10. PUBLIC HEARINGS None. ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 11. NEW BUSINESS A. Resolution 26-041 Adopting The Scoping Decision Document And Authorizing Preparation Of A Draft Environmental Impact Statement For The Hillview Business Park Project Angie Smith, Bolton & Menk, stated the Council should discuss information related to the Final Draft Scoping Decision Document and related attachments, including the Environmental Assessment Worksheet, for the Environmental Review process underway for the "Hillview Business Park" light industrial development proposed by Maplewood Development. The Hillview Business Park is a proposed light industrial business park located on approximately 62 acres of the former Twin Cities Army Ammunition Plant (TCAAP) property in Arden Hills, south of County Road I, east of the future Rice Creek Commons development area and surrounded on the north and west by the Arden Hills Army Training Site and related Minnesota National Guard facilities. Ms. Smith reported the site is being evaluated for future redevelopment. A mandatory Environmental Impact Statement (EIS) is required before development applications can be considered by the City. The scale and nature of the proposed project — more than 500,000 square feet of light industrial space — requires an Environmental Impact Statement, under state statute. In 2023, the Federal Government auctioned the 62-acre "Primer -Tracer" property "as -is." Maplewood Development was the high bidder for the property, and the purchase was completed in 2026. Maplewood Development is responsible for all environmental reviews, demolition, remediation, and future land use approvals for the proposed Hillview Business Park. Ms. Smith explained Bolton & Menk is under contract to support review of the mandatory environmental documents following the project proposer's submittal. The first step — publication of the Scoping Environmental Assessment Worksheet (EAW) and Draft Scoping Decision Document (SDD) — occurred June 16, 2026. A 30-day public comment period followed, including a public scoping meeting on July 8, 2026. All scoping process agency and public comments have been reviewed, responded to, and incorporated into the Final Scoping Decision Document, which defines the scope of analysis for the Draft Environmental Impact Statement (EIS). The project proposer and City staff agreed that, while not required, a response to comments document was needed. She commented in detail on the studies and documentation that would be completed through the EIS/EAW process. The tentative project schedule was reviewed with the Council along with the next steps for this project. Councilmember Weber stated it appears Ms. Smith is uniquely qualified for this project and he was grateful Ms. Smith was working with the City on this project. Councilmember Rousseau requested further information on the proposed conceptual project layout. Ms. Smith reviewed the proposed concept plans noting the maximum potential impact would be the one million square feet with five buildings on the site. She indicated the developer may not proceed in this manner, but the maximum impact had to be studied for the site. Councilmember Rousseau inquired if Ms. Smith would be coordinating with Ramsey County Parks on this project. ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 6 Ms. Smith reported the parks would be part of the review process. Councilmember Rousseau indicated she has heard from neighbors there was a lack of coordination on this project. She stated she had concerns with how this project may be a sampling of the larger Rice Creek Commons project. She supported the City establishing relationships with the JDA in order to create templates on how to communicate in order to ensure the best possible outcomes are created for these projects. Councilmember Holden inquired if the developer could have requested an assessment on 1.5 million square feet for this site. Ms. Smith reported this could have been requested by the developer. Councilmember Holden stated because an analysis was being requested on one million square feet of space for the site, the project that is brought forward could be no larger than this. Ms. Smith indicated this would be the case. Councilmember Holden questioned if this would be a transferrable document from one developer to another. Ms. Smith commented this would depend on the future concept for the site. Councilmember Holden asked where the road was located that would connect with County Road I. Ms. Smith reviewed the location of the proposed roadway. Councilmember Holden explained this was a landlocked property and stated it was her understanding Ramsey County was allowing this property to be accessed via County Road I. Ms. Smith commented she would have to review the traffic impact study further before she could answer this question. Councilmember Holden stated the reason she was bringing this up was because she wanted to make the neighbors aware of the fact the County was granting the property owner access to County Road I and this was not a decision made by the City. She discussed how the National Guard would be removing a number of the Siberian Elm trees on the site and noted this was being done because this was an invasive species. She explained the backhoe that was working on the National Guard property was uninstalling and reinstalling a fence along the wildlife corridor. She asked if the Primer Tracer has been delisted. Ms. Smith reported this property has been delisted. Councilmember Holden commented on the rules that would have to be followed for the removal and disposal of the pollutants on site. She questioned what agencies Bolton & Menk would be working with on the EIS. ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 10 Ms. Smith explained she would be working with PCA, DNR, Met Council, Department of Health, Ramsey County, the watershed district and MNDOT. Councilmember Holden addressed the comment that was made regarding how this property was not guided for industrial use within the last two comp plans. She noted the Council has changed the zoning or properties many times for developments. City Administrator Jagoe reported the Council has approved comprehensive plan amendments and rezonings for developments. Councilmember Holden questioned what type of sound modeling would be completed. Ms. Smith explained no sound modeling was proposed within the draft EIS, but once a final tenant is identified, should there be additional noise concerns, noise modeling can occur. Councilmember Holden requested further comment on how the traffic impact would be considered, given the fact a final tenant had not yet been determined. Ms. Smith indicated there would be a range of information provided through the traffic impact study for industrial, warehousing or commercial projects. Councilmember Holden questioned what information would be provided regarding lighting. Ms. Smith stated information would be brought in regarding the proposed downcast lighting. She noted there were opportunities to abide by dark sky requirements while still providing safety and security for the proposed facility. Councilmember Holden inquired if the endangered species study has to be completed again or could the previously gathered information be used. Ms. Smith reported she would be working closely with the DNR on this portion of the project and any existing information with be brought in for analysis. Councilmember Holden understood the residential neighbors were concerned about their property values being impacted. She discussed how this property was not valued as open green space. She explained she looked forward to the site being cleaned up so people are not harmed on the site. Councilmember Monson asked what a VIC was. Councilmember Holden stated this was a voluntary investigative cleanup. Councilmember Monson questioned if air emissions from trucks would be included in the scope of this project. Ms. Smith reported truck emissions and construction traffic would be addressed in the greenhouse gas portion of this project. ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 11 Councilmember Monson inquired if this study would take into consideration particulate from truck traffic. Ms. Smith commented the EIS would have an air quality section where particulate would be considered. However, she noted once a final tenant is determined a formal air quality study could be required by the City Council. Councilmember Monson stated she would like to see the study include both greenhouse gas and particulate in the air quality study. She requested further information as to why the Phase I ARC study was not included. Ms. Smith indicated the State Historic Preservation letter dated July 2025, stated no additional study was required. Councilmember Monson reported this stretch of County Road I was challenging for bikers and children walking to school and the roundabout has made this situation even more difficult. She questioned how this would be analyzed in the study. Ms. Smith stated bike and pedestrian safety will be addressed in the traffic section of the study. Councilmember Monson recommended Ms. Smith reach out to the school district in order to address the safety concerns along County Road I. She asked that Ms. Smith speak to how the City has followed the rules for this project. Ms. Smith explained the Minnesota rules outline how an EIS moves forward. She reported the rules are very prescriptive and reported she has been working very closely with the City to ensure the Minnesota rules are being followed. Councilmember Monson requested Ms. Smith speak to the fact the scoping document improperly excludes the mandatory study of a reduced scale project layout based purely on the developer's private financial preferences. Ms. Smith stated the scoping document doesn't get into that level of detail of that analysis but that will come forward in the alternatives analysis. Councilmember Monson explained she would like the County to be involved in taking a look at the condition of the road (County Road I) to ensure this roadway was built to the proper level. Ms. Smith reported she would be working with County transportation on this portion of the proj ect. Mayor Grant explained these 62 acres were not included in the Rice Creek Commons project and therefore the JDA would not be making decisions on how this property develops. He stated he understood this project would scale the project from doing nothing all the way up to one million square feet of industrial development. He discussed how all of the different scenarios that could develop on this site would have different parking requirements and asked that this be incorporated into the study. He asked if building height would be taken into consideration within the study. Ms. Smith indicated building height would be taken into consideration. ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 12 Mayor Grant appreciated the fact dust would be taken into consideration within the study. He stated he looked forward to hearing how sewer and water would be provided to the site. He discussed how routing traffic to County Road H would require traffic to cross over Rice Creek. Ms. Smith stated this option would be evaluated within the study. Mayor Grant clarified for the record the City has provided the scoping document to Ramsey County and the city of Shoreview. Ms. Smith reported this was the case. City Administrator Jagoe explained that the City of Shoreview submitted comments are part of the review and these comments included in the packet. Mayor Grant indicated the City has adequately incorporated adjacent municipalities and other governmental units. Ms. Smith stated this was the case. Mayor Grant commented the legal right for Ramsey County to grant an easement to this property along County Road I was not something Ms. Smith would analyze. Ms. Smith explained she was not a City Attorney and she would look to the City Council for legal requirements for this matter but noted this was not an environmental matter. Mayor Grant inquired if the current road conditions of County Road I would be considered as part of this study. Ms. Smith stated the existing conditions and build to conditions for County Road I will be included in the traffic impact study. Mayor Grant questioned when document findings would be finalized for the public to view. Ms. Smith anticipated the documents would be finalized in late October or November. Mayor Grant reported that the Council supports the removal of the existing bunkers and buildings on this property. He was of the opinion supported this action as well so long as the removal was done in coordination with all MPCA and EPA requirements. Councilmember Holden indicated she would like a list of the items that would be added to the scope of the project so these items could be included in the Council's motion. Ms. Smith reported she would be looking at land use compatibility, air quality emissions and particulates, threatened and endangered species would be analyzed along with review of previous studies, lighting will be analyzed, bird species will be studied, coordination with State and local agencies including the school district, bicycle and pedestrian safety was to be considered within the traffic impact study, haul roads and direction of travel was to be considered, the existing condition of County Road I was to be considered, parking needs within the concept plans was to ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 13 be considered, visual impacts and building heights are to be considered, water and sewer infrastructure services, and traffic concerns are to be addressed. MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to adopt Resolution 2026-041 Adopting the Scoping Decision Document and Authorizing Preparation of a Draft Environmental Impact Statement for the Hillview Business Park Proiect with the additions as discussed by the consultant. A roll call vote was taken. The motion carried fLgh 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau requested an update on the Freeway Park fence. Councilmember Holden stated this fence would not be installed until the utilities issues were resolved. She anticipated the fence would be installed in 2027. Councilmember Holden reported that former Councilmember Nick Tamble passed away. Councilmember Holden presented Assistant to the City Administrator/City Clerk Julie Hanson with a trophy and thanked her for her efforts in planning the 75th Anniversary Celebration and drone show. A round of applause was offered by all in attendance. Councilmember Monson reported the Financial Planning and Advisory Commission has open seats at this time. Councilmember Monson stated the Bark Bash would be held in Perry Park on Saturday, September 12 from 1:00 p.m. to 3:00 p.m. Councilmember Monson thanked everyone who attended the Rice Creek Boulevard open house. She thanked City and County staff for all of their efforts on this event. Mayor Grant stated he attended the open house for the spine road that was put on by Ramsey County. He indicated an online discussion would be held regarding the spine road on Wednesday, August 26 from 12:00 p.m. to 1:00 p.m. and information regarding this event could be found on the City's website. Mayor Grant reported the pickleball nets had been deployed and were available for resident use. Mayor Grant explained he received two thank you notes, the first was from Arden Hills Precinct 3 noting the election judges wanted to thank the City for the pastries and honey baked ham that the City provided during the preliminary election. He commented the second thank you was from Arden Hills Precinct 1 thanking the City for the food that was provided during the preliminary election. He thanked all of the election judges for their service to the community. ARDEN HILLS CITY COUNCIL — AUGUST 24, 2026 14 ADJOURN MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to adiourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 9:37 p.m. Julie Hanson City Clerk David Grant Mayor CONSENT ITEM 8A EN HILLS MEMORANDUM DATE: September 14, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2026 Payroll #18 2026 Payroll #19 Paid Claims-8/15/2026-9/4/2026 (Check Nos. 54399-54444 and ACH Checks) Total Payroll $122,292.86 $159,280.33 $281, 573.19 $1,100, 604.15 Total Accounts Payable $1,100,604.15 Total Claims $1,382,177.34 CITY OF ARDEN HILLS PAYROLL # 18 CHECKS DATED: 08/28/26 Biweekly: 08/08/26 - 08/21/26 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 8,032.17 EFT EFT EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* FICA Oasdi 6,320.89 6,320.89 FICA Medicare 1,478.29 1,478.29 SIT 4,186.98 TOTAL TAXES 1 20,018.331 7,799.18 Paid Family Medical Leave -ER Add'1 159.89 Paid Family Medical Leave -ER 468.99 Paid Family Medical Leave-EE 468.99 TOTAL PFML PREMIUMS 1 468.991 628.88 Health Premium 2,682.40 0.00 Dental Premium 316.22 0.00 FSA Health Care Reimb. 83.33 FSA Dependent Care Reimb. 156.25 EFT ERA 6,301.37 7,270.79 EFT EFT A/P Check* EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* fissionSquare 2,522.43 0.00 entral Pension Fund -Union 2,184.00 fN State Retirement System 470.00 'OTAL RETIREMENT 11,477.801 7,270.79 .FLAG 22.76 ife/Addl/Dep Life 109.89 0.00 ife/Addl non -tax 25.10 TD/STD Insurance ERA Life Insurance 40.00 JOE 49 Dues (Union) 122.50 'OTAL VOLUNTARY 1 320.251 0.00 Total Employee Deductions 36,944.31 Net Payroll 0.00 Direct Deposit 69,649.70 Gross Payroll Tie -Out 106,594.01 Plus City Paid Benefit 15,698.85 TOTAL PAYROLL COST 122,292.86 FICA TIE -OUT Gross Payroll 106,594.01 Less Total FSA 3,238.20 Less Total H.SA 1,420.74 Less Voluntary Ins 47.86 Net P/R Subject to FICA 102,047.10 FICA Oasdi @ 6.20% 6,320.89 FICA Medicare @ 1.45% 1,478.29 EFT CITY OF ARDEN HILLS PAYROLL # 19 CHECKS DATED: 09/11/26 Biweekly: 08/22/26 - 09/04/26 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 8,561.47 EFT EFT EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* FICA Oasdi 6,118.81 6,118.81 FICA Medicare 1,431.01 1,431.01 SIT 4,061.00 TOTAL TAXES 1 20,172.291 7,549.82 Paid Family Medical Leave -ER Add'1 155.17 Paid Family Medical Leave -ER 455.10 Paid Family Medical Leave-EE 455.10 TOTAL PFML PREMIUMS 1 455.101 610.27 Health Premium 2,870.78 37,881.20 Dental Premium 316.22 842.56 FSA Health Care Reimb. 83.33 FSA Dependent Care Reimb. 156.25 TOTAL FLEXIBLE SPENDING 1 3,426.58 38,723.76 EFT ERA 6,377.31 7,358.43 EFT EFT A/P Check* EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* fissionSquare 2,601.54 0.00 entral Pension Fund -Union 2,184.00 fN State Retirement System 620.00 'OTAL RETIREMENT 11,782.851 7,358.43 .FLAG 22.76 ife/Addl/Dep Life 109.89 107.50 ife/Addl non -tax 25.10 TD/STD Insurance 917.01 ERA Life Insurance 122.50 JOE 49 Dues (Union) 0.00 'OTAL VOLUNTARY 1 1,197.261 107.50 Total Employee Deductions 38,454.82 Net Payroll 0.00 Direct Deposit 64,935.73 Gross Payroll Tie -Out 103,430.55 Plus City Paid Benefit 55,849.78 TOTAL PAYROLL COST 159,280.33 FICA TIE -OUT Gross Payroll 103,430.55 Less Total FSA 3,426.58 Less Total H.SA 1,420.74 Less Voluntary Ins 47.86 Net P/R Subject to FICA 98,690.54 FICA Oasdi @ 6.20% 6,118.81 FICA Medicare @ 1.45% 1,431.01 EFT Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 9/10/2026 10:29 AM �RQEN HIILLS Check No Vendor No Invoice No Vendor Name Check Date Description Reference Check Amount ACH 0285 XCEL ENERGY 08/21/2026 989142168 Service 7/5/26-8/3/26 1,152.88 989142168 Service 7/5/26-8/3/26 12.79 989142168 Service 7/5/26-8/3/26 18.19 989728925 Service 7/8/26-8/6/26 23.24 Total for this ACH Check for Vendor 0285: 1,207.10 ACH 0327 STAPLES INC 08/21/2026 6069818715 Supplies 6069895000 Supplies 6069895001 Supplies 6069895002 Supplies Total for this ACH Check for Vendor 0327: ACH 0922 NINENORTH 08/21/2026 2026-113 75th Anniversary Total for this ACH Check for Vendor 0922: ACH 10617 I & S GROUP INC 08/21/2026 136032 2026 Street Maintenance 136033 Chatham Storm &Trail Total for this ACH Check for Vendor 10617: ACH 1125 BOLTON & MENK INC 08/21/2026 0402206 Escrow PC 26-005 #859 Total for this ACH Check for Vendor 1125: ACH 4447 BRAUN INTERTEC CORPORATION 08/21/2026 IN1025235 2026 PMP 7/16/26-8/12/26 Total for this ACH Check for Vendor 4447: ACH 5587 CES IMAGING INC 08/21/2026 INVI85393 August Rental Total for this ACH Check for Vendor 5587: ACH 5593 AMERICAN LEGAL PUBLISHING COR 08/21/2026 52695 Ordinances 26-014, 26-015 ACH 6129 FASTSIGNS 204-71655 Name Tags Total for this ACH Check for Vendor 5593: 08/21/2026 Total for this ACH Check for Vendor 6129: 42.97 29.99 317.25 1 An 430.00 1 AAA nn 7,448.50 7,448.50 n cnn cn 60.90 60.90 18.00 18.00 124.00 124.00 AP Checks by Date - Detail by Check Date (9/10/2026 10:29 AM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 6555 TKDA INC 08/21/2026 002026004295 2025 CIPP Lining 6/28-7/25 1,401.99 Total for this ACH Check for Vendor 6555: 1,401.99 ACH 8032 PACE ANALYTICAL FIELD SVC INC 08/21/2026 26124172 July Drinking Water Survey 1,622.45 Total for this ACH Check for Vendor 8032: 1,622.45 ACH SRFC SRF CONSULTING GROUP INC 08/21/2026 16750.00-32 Old Highway 10 Trail -July 36,243.87 Total for this ACH Check for Vendor SRFC: 36,243.87 54399 UB*00844 LISAANDERSON 08/21/2026 Refund Check 000900-000, 1325 Karth Lake Ci 3.39 Total for Check Number 54399: 3.39 54400 5702 ANOKA COUNTY 08/21/2026 081926 Notary Renewal 20.00 Total for Check Number 54400: 20.00 54401 0719 CITY OF ST PAUL 08/21/2026 IN00065135 Asphalt Mix 996.27 Total for Check Number 54401: 996.27 54402 1033 COMCAST 08/21/2026 101030.0826 Service 08/03-09/02 108.35 98681.0826 Service 08/05-09/04 111.52 Total for Check Number 54402: 219.87 54403 10244 COMCAST BUSINESS INC 08/21/2026 279419124 August Service 514.25 Total for Check Number 54403: 514.25 54404 UB*00845 Emma Czeck 08/21/2026 Refund Check 011380-000, 1981 Glenpaul Aver 244.16 Total for Check Number 54404: 244.16 54405 MISC1 ERICK MARSHALL ELECTRIC 08/21/2026 072126 Refund Overpayment 2026-00725 15.35 Total for Check Number 54405: 15.35 54406 1505 ALIREZA FOROOZAN 08/21/2026 081926 Park Rental 50% Refund 47.50 Total for Check Number 54406: 47.50 54407 0390 INT'L UNION OPERATING ENGINEERS 08/21/2026 1200.0826 August Dues 245.00 Total for Check Number 54407: 245.00 54408 UB*00848 THOMAS JOHNSON 08/21/2026 Refund Check 013354-000, 1396 Arden View E 4.26 AP Checks by Date - Detail by Check Date (9/10/2026 10:29 AM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 54408: 4.26 54409 UB*00849 STEVEN LEE 08/21/2026 Refund Check 011150-000, 4367 Lexington Ave 204.64 Total for Check Number 54409: 204.64 54410 0600 NCPERS GROUP LIFE INS 08/21/2026 315800092026 September Insurance 80.00 Total for Check Number 54410: 80.00 54411 UB*00843 KIM NGUYEN 08/21/2026 Refund Check 012722-000, 1691 Brueber y Lar 277.00 Total for Check Number 54411: 277.00 54412 UB*00847 ORANGE PROPERTIES LLC 08/21/2026 Refund Check 013724-000, 3224 Lake Lane 18.74 Total for Check Number 54412: 18.74 54413 10672 PRESS PUBLICATIONS 08/21/2026 860785 75th Anniversary 799.00 Total for Check Number 54413: 799.00 54414 6748 RELIANCE STANDARD LIFE INSURAN 08/21/2026 MNL132000121108 MNL1320001211-August 1,202.74 MNL132000121108 MNL1320001211-August 1,612.77 Total for Check Number 54414: 2,815.51 54415 UB*00846 JESSICATRYGSTAD 08/21/2026 Refund Check 009592-000, 1174 Benton Way 16.72 Total for Check Number 54415: 16.72 54416 10609 WALTERS RECYCLING & REFUSE INC 08/21/2026 0009923931 July Recycling 21,239.26 Total for Check Number 54416: 21,239.26 Total for 8/21/2026: 84,082.03 ACH 0189 GOPHER STATE ONE CALL 08/28/2026 6070190 July Locates Locates 110.25 6070190 July Locates Locates 110.25 6070190 July Locates Locates 110.25 Total for this ACH Check for Vendor 0189: 330.75 ACH 0192 GRAINGER INC 08/28/2026 9032169683 Rubber Boots 66.10 Total for this ACH Check for Vendor 0192: 66.10 ACH 0230 MTI DISTRIBUTING INC 08/28/2026 1533996-00 Belt 242.77 AP Checks by Date - Detail by Check Date (9/10/2026 10:29 AM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0230: 242.77 ACH 0319 CITY OF ROSEVILLE 08/28/2026 0242848 July Water 247,889.69 Total for this ACH Check for Vendor 0319: 247,889.69 ACH 0320 HEALTH PARTNERS INC 08/28/2026 009595328588 September Insurance 27,441.02 009595328588 September Insurance 1,422.40 Total for this ACH Check for Vendor 0320: 28,863.42 ACH 0387 MISSIONSQUARE #302482 08/28/2026 PR 26-18 PR Batch 00200.08.2026 MissionSquare EE Dec PR Batch 00200.08.2026 Mis; 2,180.00 PR 26-18 PR Batch 00200.08.2026 MissionSquare EE Pen PR Batch 00200.08.2026 Mis; 342.43 Total for this ACH Check for Vendor 0387: 2,522.43 ACH 0750 VERIZON WIRELESS 08/28/2026 6150766279 Service7/11-8/10 951.46 Total for this ACH Check for Vendor 0750: 951.46 ACH 10363 MINUTE MAKER SECRETARIAL 08/28/2026 M2282 8/10 CC Meeting Minutes 310.25 M2282 8/5 PC Meeting Minutes 261.00 Total for this ACH Check for Vendor 10363: 571.25 ACH 10594 JENNIFER ESTLING 08/28/2026 082126 Mileage Reimbursement 61.06 082126 Expense Reimbursement 6.77 Total for this ACH Check for Vendor 10594: 67.83 ACH 1125 BOLTON & MENK INC 08/28/2026 0401842 2027 Park Improvements -July 20,564.00 Total for this ACH Check for Vendor 1125: 20,564.00 ACH 5180 THE TESSMAN COMPANY LLC 08/28/2026 S440708-IN Landscape Supplies 632.71 Total for this ACH Check for Vendor 5180: 632.71 ACH 5383 CRYSTEEL TRUCK EQUIPMENT INC 08/28/2026 F54800 #85135 Snow Plow Repair 2,557.75 Total for this ACH Check for Vendor 5383: 2,557.75 ACH 8870 CHET'S SHOES INC 08/28/2026 LLC70920 Seasonal Boots 250.00 Total for this ACH Check for Vendor 8870: 250.00 ACH ADVS ADVANTAGE SIGNS & GRAPHICS INC 08/28/2026 V0526-142 Traffic Signs 417.25 Total for this ACH Check for Vendor AD V S: 417.25 ACH MNLI MINNESOTANATIVE LANDSCAPES IN 08/28/2026 AP Checks by Date - Detail by Check Date (9/10/2026 10:29 AM) Page 4 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 3198 Vegetation Management 7/9 375.00 Total for this ACH Check for Vendor MNLL• 375.00 54417 ACCU ACCURATE PRESS INC 08/28/2026 69138 Door Hangers 371.00 69139 Door Hangers 721.00 Total for Check Number 54417: 1,092.00 54418 AR-ALI AHMED ALI 08/28/2026 2023-00227 Escrow Refund ROW 2023-00227 7,600.31 GE 2023-00226 Escrow Refund GE 2023-00226 863.22 PC 22-019 Escrow Refund PC 22-019 4,399.69 Total for Check Number 54418: 12,863.22 54419 0131 BEISSWENGERS HOMETOWN HARDY 08/28/2026 5560/6 Supplies 16.98 5567/6 Supplies 21.37 Total for Check Number 54419: 38.35 54420 10483 CENTRAL PENSION FUND 08/28/2026 401333.0626 June Apprenticeship Fund 270.23 401333.0726 July Apprenticeship Fund 383.85 Total for Check Number 54420: 654.08 54421 AR-LAKE1 CITY OF SHOREVIEW 08/28/2026 ROW 2025-01023 Escrow Refund LJFD ROW 2025-01023; 3535 I 8,000.00 Total for Check Number 54421: 8,000.00 54422 10330 KLEIN UNDERGROUND LLC 08/28/2026 63456 4352 Arden View Ct 2,571.25 63457 1660 Oak Avenue 7,395.38 Total for Check Number 54422: 9,966.63 54423 0257 MINNESOTA DEPT OF HEALTH 08/28/2026 08272026 Q3 2026 Water Connection Fee 10,098.00 Total for Check Number 54423: 10,098.00 54424 10486 MINNESOTA METRO NORTH TOURISA 08/28/2026 08202026 Quality Inn July 2026 Lodging Tax 4,685.40 Total for Check Number 54424: 4,685.40 54425 10619 MINUTEMAN PRESS 08/28/2026 15023 Lamination Job 31641 207.00 15046 Banners Job 31652 255.00 CREDIT Overpayment Credit -372.00 Total for Check Number 54425: 90.00 54426 AR-NATU NATURAL ENVIRONMENTS CORPORA 08/28/2026 GE 2025-00593 Escrow Refund GE 2025-00593; 3385 Snelling) 751.74 Total for Check Number 54426: 751.74 54427 0155 OFFICE OF MN IT SERVICES-ACCTS R 08/28/2026 AP Checks by Date - Detail by Check Date (9/10/2026 10:29 AM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference W26060619 June Phones 751.04 Total for Check Number 54427: 751.04 54428 0811 RAMSEY COUNTY 08/28/2026 PRMG-006042 PW Rental Space -September 1,406.82 PRMG-006042 PW Rental Space -September 3,165.34 PRMG-006042 PW Rental Space -September 6,330.70 PRMG-006042 PW Rental Space -September 3,165.36 SHRFL-002396 Law Enforcement -April 165,980.24 SHRFL-002414 Law Enforcement -July 165,980.24 SHRFL-002420 Law Enforcement -August 165,980.24 Total for Check Number 54428: 512,008.94 54429 10638 STATE INDUSTRIAL PRODUCTS 08/28/2026 904304182 Maintenance Supplies 692.10 Total for Check Number 54429: 692.10 54430 10495 TENET 08/28/2026 INV-64755 Community Garden 120.67 Total for Check Number 54430: 120.67 54431 AR-UNIV4 UNIVERSAL SERVICES 08/28/2026 ROW 2026-00278 Escrow Refund ROW 2026-00278; 3535 Pine Tr 3,000.00 ROW 2026-00348 Escrow Refund ROW 2026-00348; 3535 Pine Tr 3,000.00 Total for Check Number 54431: 6,000.00 54432 10609 WALTERS RECYCLING & REFUSE INC 08/28/2026 0009926535 PW Waste -July 1,114.32 Total for Check Number 54432: 1,114.32 Total for 8/28/2026: 875,228.90 ACH 0327 STAPLES INC 09/04/2026 6071249894 Supplies 8.59 6071249894 Supplies 37.54 6071249895 Supplies 88.69 6071778576 Supplies 8.04 6071855551 Supplies 30.39 6071855552 Supplies 31.14 Total for this ACH Check for Vendor 0327: 204.39 ACH 10476 TWIN CITIES COMMERCIAL CLEANEI 09/04/2026 09262026 Janitorial Services -September 1,660.75 Total for this ACH Check for Vendor 10476: 1,660.75 ACH 10497 CINTAS CORP 09/04/2026 4280448412 Mats -August 116.25 5356500608 First Aid 156.13 5356500608 First Aid 65.25 Total for this ACH Check for Vendor 10497: 337.63 ACH 10579 LEVANDER GILLEN & MILLER P.A. 09/04/2026 AP Checks by Date - Detail by Check Date (9/10/2026 10:29 AM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 519 August Legal 1,260.00 519 Escrow #859 PC 26-005 -August Legal 907.50 519 August Legal 1,128.00 519 August Legal 3,517.50 Total for this ACH Check for Vendor 10579: 6,813.00 ACH 1125 BOLTON & MENK INC 09/04/2026 0403741 2026 Lift Station 2,684.50 0403744 2026 PMP 72,632.00 0403745 2028 PMP 3,881.00 0404687 2027 Park Improvements 24,352.00 Total for this ACH Check for Vendor 1125: 103,549.50 ACH 1223 ADAM'S PEST CONTROL - MAIN 09/04/2026 4596787 8/21 Pest Control 539.55 4604722 8/21 Fall Invaders Treatment 94.62 Total for this ACH Check for Vendor 1223: 634.17 ACH 4889 COMMUNITY FOOTWORKS 09/04/2026 09022026 September Foot Clinic 369.60 Total for this ACH Check for Vendor 4889: 369.60 ACH 6129 FASTSIGNS 09/04/2026 204-71791 Name Plates 179.50 Total for this ACH Check for Vendor 6129: 179.50 ACH 7025 ON SITE COMPANIES -OSSTC INC 09/04/2026 0002123282 Restrooms 8/29-9/25 1,034.00 Total for this ACH Check for Vendor 7025: 1,034.00 ACH 8614 MINNEAPOLIS SAW COMPANY INC 09/04/2026 211505 Guide Bar and Chains 351.77 Total for this ACH Check for Vendor 8614: 351.77 54433 UB*00852 CHRISTOPHER GRENIER 09/04/2026 Refund Check 012258-000, 3380 Dunlap Street 100.66 Total for Check Number 54433: 100.66 54434 UB*00850 DONALD KELLY 09/04/2026 Refund Check 000706-000, 1181 Karth Lake Di 334.71 Total for Check Number 54434: 334.71 54435 UB*00854 AMY PAULY 09/04/2026 Refund Check 005147-000, 4376 Arden View C 188.89 Total for Check Number 54435: 188.89 54436 UB*00853 DAVID STEWART 09/04/2026 Refund Check 000870-000, 1426 Colleen Avem 344.53 Total for Check Number 54436: 344.53 54437 UB*00851 LIJUN YANG 09/04/2026 Refund Check 013000-000, 4440 Hamlin Aven 7.79 AP Checks by Date - Detail by Check Date (9/10/2026 10:29 AM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 54437: 7.79 54438 10673 AMERICAN MASONRY RESTORATION 09/04/2026 26188-1 Water Test 2,610.00 Total for Check Number 54438: 2,610.00 54439 2440 BERWALD ROOFING COMPANY INC 09/04/2026 20567 Preventative Maintenance 2,400.00 Total for Check Number 54439: 2,400.00 54440 6502 BSN SPORTS 09/04/2026 934839832 PickleNet 2,519.95 Total for Check Number 54440: 2,519.95 54441 CPF 1 CENTRAL PENSION FUND SOURCE A 09/04/2026 184503.0726 July Pension 6,552.00 Total for Check Number 54441: 6,552.00 54442 0841 EHLERS & ASSOCIATES INC. 09/04/2026 INVIO7721 2025 TIF Reports 1,250.83 INV107721 2025 TIF Reports 1,250.84 INV107721 2025 TIF Reports 1,250.83 Total for Check Number 54442: 3,752.50 54443 0811 RAMSEY COUNTY 09/04/2026 EMCOM-013574 Fleet Support -July 24.96 EMCOM-013609 CAD Services -July 773.84 EMCOM-013625 Dispatch Services -July 6,421.58 Total for Check Number 54443: 7,220.38 54444 7064 ROTARY CLUB OF ARDEN HILLS-SHO 09/04/2026 5626634 Q3 Dues 127.50 Total for Check Number 54444: 127.50 Total for 9/4/2026: 141,293.22 Report Total (83 checks): 1,100,604.15 AP Checks by Date - Detail by Check Date (9/10/2026 10:29 AM) Page 8 CONSENT ITEM - 8B 75 Years lu 11111 Eel tIA-1011111u I DATE: September 14, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Janet Court On -Street Parking Restrictions Council Should Consider Motions to approve, table, or deny the following: Resolution 2026-042 prohibiting the parking of motor vehicles on Janet Court from Lake Valentine Road and including the cul-de-sac during school days between the times of 8:OOAM and 3:30PM. Background The City Council discussed possible restrictions for street parking on Janet Court at their Work Session on August 10, 2026. Through discussion, direction was given to place no parking signage on both sides of Janet Court to be effective on school days between 8:OOPM and 3:30PM. City staff went door to door to discuss this upcoming change with residents along Janet Court and received positive feedback. Although the Group Home management at the end of the cul-de- sac expressed interest in receiving a special permit to allow their employees to utilize the street for parking. Staff responded that type of permit is not available at this time. City staff has reached out to the Ramsey County Sheriff Office and Mounds View school staff and notified them of this upcoming change. Mounds View staff has responded saying they share student parking reminders to students and families through electronic communication which includes: We encourage students that do not have a permit to park across the 35W bridge on a street in New Brighton. Page 1 of 2 We share with kids and families that students may be ticketed and fined for parking more than two hours on a city street in Arden Hills. We encourage students to carpool (this is among the criteria we use to determine who is issued a parking permit). We provide information on the purchasing of daily permits, which are available every Friday morning for the following week. City staff has requested, but not received, an actual copy of this electronic communication. The Public Works Superintendent has ordered the sign materials and has planned for installation on September 15th following accordingly with City Council action. A map of the proposed sign locations is shown in Attachment B. Staff will continue to monitor the parking issues created by Mounds View High School students and report back to the City Council. Attachments Attachment A - Resolution 2026-042 Attachment B — Janet Court parking restrictions map Page 2 of 2 Attachment A 75 Years CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2026-042 A RESOLUTION AUTHORIZING NO PARKING AREAS DURING SCHOOL DAYS BETWEEN 8:00 AM AND 3:30 PM ON JANET COURT WHEREAS, students that attend the Mounds View High School often park their vehicles on Janet Court during school days; and, WHEREAS, the existing parking restriction signage reads 2-Hour Parking 7:00 AM to 3:00 PM; and, WHEREAS, the Ramsey County Sheriff Office has expressed the difficulty of enforcing the existing parking restrictions; and, WHEREAS, this situation creates a difficult and unsafe situation for the residents along Janet Court; and, WHEREAS, the City Council discussed the student parking issue on Janet Court at the City Council Work Session held on August 10, 2026 and supported the parking restrictions as proposed. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA, that the City prohibits parking of motor vehicles on both sides of Janet Court from Lake Valentine Road and including the cul-de-sac during school days between the times of 8:00 AM and 3:30 PM. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF SEPTEMBER, 2026. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Attachment B Sign location plan -Janet Ct. SCHOOL DAYS NO PARKING 8:OOAM to 3:30PM (Tentatively scheduled for placement on September 1 St") CONSENT ITEM - 8C 75 Years lu 11111 Eel tIA-1011111u I DATE: September 14, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Storm Sewer Rehabilitation Project Chatham Trail, Valentine Crest, and Thom Drive Culvert — Award construction contract Budgeted Amount: Actual Amount: Funding Source: $72,500 $231,658.60 Storm Utility Fund Council Should Consider Motions to approve, table, or deny the following: • Construction contract with Dresel Contracting in the amount of $231,658.60 for the Storm Sewer Rehabilitation Project. Backi!round/Discussion Within the 2026 Public Works Maintenance Plan (PWMP), staff have identified several areas that are in need of rehabilitation related to storm sewer. The infrastructure showed signs of failure around the Chatham Trails and the Valentine Crest neighborhood. There is also a collapsed culvert in the Thom Drive/Court area that needs to be addressed. On April 27, 2026, City Council approved a professional services agreement with I & S Group (ISG) to begin design. Originally, staff was approaching this project to complete design and determine an estimate this year 2026, to allow for appropriate budgeting to be considered in 2027. Since then, the condition of the culvert trail bridge at Chatham has severely deteriorated causing the trail to be closed as it Page 1 of 2 is a safety hazard and the Thom Drive drainage culvert has begun to undermine a concrete residential driveway. Therefore, immediate repairs are needed to address these issues. Staff sent a request for quotes to 10 construction companies, of which, 2 quotes were received on September 9, 2026. Dresel Contracting submitted the lower quote at a value of $231,658 which is higher than the engineer's estimate of $172,270. City Staff recommends the City Council approve the construction contract with Dresel Contracting in order to complete these repairs as soon as possible. Budget Impact The total budget for the storm sewer repairs is $72,500 for 2026 in the Stormwater Utility Fund. The proposed project is $231,658, these repairs exceed our typical annual scope related to storm sewer. Through design, additional improvements were added to the scope as they were determined necessary: Chatham: The storm sewer from the culdesac ties into the middle of the large culvert, a new manhole structure will need to be installed at the discharge point. The timber stairs leading to the culvert must be replaced, we had a slip and fall at this location that led to light duty restrictions. Access is an issue for larger equipment, other culvert repairs within the Chatham park were added to prevent damage to new construction or damage to the existing trail that leads to the school. Thom Dr/Ct. culvert: • The existing culvert began undermining the driveway at 2039 Thom Drive • Significant landscaping impacts at 2037 Thom Ct., rerouting the surface drainage to the existing catch basin near 2033 Thom Ct. • Abandoning and filling the existing failing culvert. Due to the severe deterioration of the infrastructure, staff recommends moving forward with the project this year. Attachments Attachment A — Construction quotes and bid tabulation Page 2 of 2 Attachment A September 9, 2026 Honorable Mayor and City Council City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: Quote Results and Recommendation to Award Chatham Trail Storm Improvements Honorable Mayor and City Council, On September 9, 2026, quotes were received for the Chatham Trail Storm Improvements project. The request for quotes was sent to ten (10) companies, and two (2) companies submitted quotes. ISG's Engineer's Estimate for the work was $172,270.00, which was below the $175,000 public bidding threshold; therefore, the project was solicited through a request for quotes process. Contractor Total Quote Dresel Contracting $231,658.60 New Look Contracting $283,831.25 Dresel Contracting submitted the lowest quote in the amount of $231,658.60. Staff has reviewed the quote submission and recommends award of the contract to Dresel Contracting. Request for Council Action: Award contract for the Chatham Trail Storm Improvements project to Dresel Contracting. Sincerely, Jake Guzik, P Civil Engineer Jake.Guzik@ISGInc.com Enclosure: Quote Tabulation I & S Group, Inc. 1 7900 International Drive + Suite 550 + Bloomington, MN 55425 + 952.426.0699 c 0 v so O O O O O O O O O O O m 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O I- O O O O O O O O O O O O. 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8D MEMORANDUM DATE: September 14, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Lucas J. Miller - Assistant Public Works Director SUBJECT: 2026 PMP Street & Utility Improvement Project — Payment #5 Budgeted Amount: Actual Amount: Funding Source: $3,426,030 (2026 PMP) $3,441,828 (2026 PMP) PIR, Utility Funds, $200,000 (AMP Hardcourt) $190,000 (AMP Hardcourt) Special Assessments, RCWD Grant $67,500 (AOP ADA) $68,000 (AOP ADA) KLID Levy Total: $3,693,530 Total: $3,699,828 Council Should Consider Motions to approve, table, or deny the following: • Payment #5 for the 2026 PMP Street & Utility Improvement Project Contract to Bituminous Roadways, Inc. in the amount of $1,070,347.02. Background/Discussion On February 9, 2026, the City Council approved plans & specifications and ordered advertisement for bids for the 2026 PMP Street & Utility Improvement Project which includes the Arden Manor Park Hardcourt Improvements, the Arden Oaks Park ADA Improvements and the Karth Lake Improvement District Pump Improvements. Pursuant of Resolution 2026-006, bids were opened on March 4, 2026, after receiving 3 bids for the project. On April 13, 2026, Resolution 2026-018 Awarded the 2026 PMP Street and Utility Improvements Contract to Bituminous Roadways, Inc. in the amount of $3,006,172.10. The project is approximately 95% complete. Items completed to this point include installation and restoration of the utilities throughout the project, installation of the selective curb replacement throughout, the installation of all the pavement throughout, substantially completed Page 1 of 2 the restoration throughout, the installation of the stormwater pond on the south end of Karth Lake, substantial progress on the Karth Lake Pump Structure installation, the substantial installation of the new hardcourt at Arden Manor Park, and substantial installation of the new ADA walking path at Arden Oaks Park. Five percent is being withheld from the work completed in accordance with the contract documents. Payment No. 5 is in the amount of $1,070,347.02. Bolton and Menk has reviewed the documents and recommends payment. Staff has reviewed the documents and recommends that Council approve Payment No. 5 (Attachment A). Budget Impact A summary of the project costs and funding sources to date is provided below: Total As -Bid Costs: Actual Project Costs 2026 PMP contract $ 2,523,172 Tree Clearing contract $ 12,400 Karth Lake Pump Imp. Contract $ 225,000 Arden Manor Hardcourt contract $ 190,000 Arden Oaks ADA Imp. contract $ 68,000 Overhead expenses $ 681,256 Total Project Costs $ 3,699,828 Total Estimated Funding: Funding Source 2026 PMP budget AMP Hardcourt budget AOP ADA budget Total Budget Funds As -bid costs PIR $ 1,170,000 $ 200,000 $ 67,500 $ 1,437,500 $ 1,253,887 Assessments $ 810,530 $ - $ - $ 810,530 $ 810,530 Water Utility $ 500,000 $ - $ - $ 500,000 $ 576,789 Sanitary Sewer Utility $ 200,000 $ - $ - $ 200,000 $ 149,797 Surface Water Utility $ 500,000 $ - $ - $ 500,000 $ 663,325 RCWD Grants $ 166,000 $ - $ - $ 166,000 $ 166,000 KLID Levy $ 791500 $ - $ - $ 79,500 $ 79,500 Total Project Funding $ 3,426,030 $ 200,000 $ 67,500 $ 3,693,530 $ 3,699,828 Attachments Attachment A: Pay Request No. 5 Page 2 of 2 Attachment A CONTRACTOR'S PAY REQUEST j B TON DISTRIBUTION: 2026 PMP STREET & UTILITY IMPROVEMENTS j��MENK CONTRACTOR (1) Real Prople. Real Solutions. OWNER (1) ENGINEER (1) CITY OF ARDEN HILLS - BMI PROJECT NO. 25X.137753 TOTAL AMOUNT BID PLUS APPROVED CHANGE ORDERS $3,006,172.10 TOTAL, COMPLETED WORK TO DATE $2,601,731.47 TOTAL, STORED MATERIALS TO DATE $0.00 DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED $0.00 TOTAL, COMPLETED WORK & STORED MATERIALS $2,601,731.47 RETAINED PERCENTAGE ( 5.0% $130,086.57 TOTAL AMOUNT OF OTHER PAYMENTS OR (DEDUCTIONS) $0.00 NET AMOUNT DUE TO CONTRACTOR TO DATE $2,471,644.90 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES $1,401,297.88 PAY CONTRACTOR AS ESTIMATE NO. 5 $1,070,347.02 CERTIFICATE FOR PARTIAL PAYMENT I hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the contract amount for the period covered by this Estimate. Contractor: Bituminous Roadways, Inc. 1520 Commerce Mendota Heights, MN 55120 B ;S��sk�r�Pl Y . Name Title q Date I 1 / C� CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: ENGINEER: BOLTON & MENK, INC., 12224 NICOLLET AVE, BURNSVILLE, MN 55337 By , CONSULTING ENGINEER Date 09/02/2026 APPROVED FOR PAYMENT: OWNER: By Name Title Date And Name Title Date oz RN s LO O c 9L LL t _ L o m Mc 2 J Ln y J_ N ❑ W =Z� w zzw d`M oc~ia G> rn w M U.O c) O m Y a ono N U m Wr 0 OOOObbO0000001ObNOOtO 0 0 0 0 0 0 0 0 0 0 0 d 0 0 M 0 0 0 0 Nt000000000000tO0 0 0 0 0 0 0 0 0 000 0 0 0 0 0 tl'M 0) CO d oOdOOtA000tO00000 0 0 0 0 0 0 0 0 0 0 0 0 z OOO OO O)0r-NV0 tO Ov tO to nD(A 0000000 iAD0otoe*Odrp(Os(0O;z W (D Of-OMN�{ 0 O0000 Nf7O NMMN(bfl �fv!tt Mh.(OD000N)N O bON OtO dO9fdA WrQ � Lr0 M 6"M fA 6" (OLO MtO eA to OO M wEA V V' N V N61),r� tO (Dtir00)NO(DNM b)0 (D v tOe� �O tOrNOr• V)Mv 0NM V'013 (q V:q1. 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Q H jj W Z J J J a F 0 o N 0 0 O 0 M 0 N 0 0 0 0 0 0 0 0 o In o rn W CM7 � N � 000 � O N N O co N O C CIO O 0 O O 0 O 0 O 0 O 0 000 O O O In 00 N O 0 O 0 O 0 0 O O 0 O W� o Oou r M wo o g OTMO W W g a o 0 v�a00000 o o o o O a V f Z Q 0 IO w fl In m 0 a0 w1-1-0m69 N M O M N IO V OO 0 0 COO 0 aD O S 60 fA to fA N 0% M EA to eH N to 0% 09 0% N IO cli W 0 O CD y M m m �n a wMZZZ»OaazzZOaaaa W �LLLLLLoo}ooLLLLLLLLLLN(Dco W 2 2 M J JJ U 000 NJJJ(/)N ~Z, Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 J J 0 0 J 0 y�000g0000a00000000 O MNMaD OID OIC100 C, 00.- W �IOnMO r t - IAO— vti 0) 0 a M -It O q Oo00q vi O In g q 0 In O N O a In 0000000 N m O O O O O F_ V O NtH M I.- M fH o Go o Nes N N en 0 N«n 4 0 eA �'rn N/ D 0% 0 0 CD O 0 In to O W 61, Q R w cL rD rD X x J Q U) Dz r ww a- w � fWq� Z) Z)> W e( ��O J0 CL W W NMI �Zg W O~ F'm j LL O O d f'h W Z� m W cr W JO WFW-w ►-00 �aOU Z NHS UUF"w��FQCi„Jj W W Z OU H — V W a° W Z Z 000�zas V W�� Z(n—� co F ~0 zzzo�-, 0a�Y a zO 05 d2�rn <[�w WWPpU��p�O< aaSF-D�0 0yW W�Do00 J W 0ir zzmJ2 Q J~tYa Zd z�Fn000 Jz(n OO<2 W— rn=Ham 9 WZ H�Y�WZ 00 LLY Z Q � O -O00 z-YmWWw-j WWIZWJ --10U—)(Qt)0 Z 3: LYLL���yJJWUOfOWu)aWw �-=-jwOg00I v1mOQ[YOOa Owu- nOOwww.,r`v`vaOrnaa WO O O O O O O O � N M V I n a o N N F Z CONSENT ITEM - 8E MEMORANDUM DATE: September 14, 2026 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Metropolitan Council Grant Agreement First Amendment — 2023 I/1 Grant Program Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • First Amendment to Metropolitan Council Grant Agreement No. SG-21262 as part of the 2023 I/I Grant Program Background/Discussion In March 2023, the City applied to the MCES 2023 MCES Municipal Grant Program for reimbursement of a percentage of the construction cost for the 2024 Sanitary Sewer Lining Project, 2025 Sanitary Sewer Lining Project, the 2024 PMP Street & Utility Improvements Project, and the Lift Station 5 Forcemain Replacement Project and was notified of approval to participate in the program. On March 9, 2026, the City Council approved Resolution 2026-009 approving the grant agreement between the Metropolitan Council and the City of Arden Hills for 2024 and 2025 Sanitary Sewer Lining Projects. MCES has notified the City that there was a redistribution of unused funds from other communities which increased the amount for Arden Hills from $180,792 to $184,346. The First Amendment to Metropolitan Council Grant Agreement No. SG-21262 is Attachment A. City staff recommends the City Council approve Attachment A. Pagel of 2 Budget Impact The grant amount will be used to reimburse the Sanitary Sewer Utility Fund. Attachments Attachment A — First Amendment Page 2 of 2 Attachment A FIRST AMENDMENT TO METROPOLITAN COUNCIL GRANT AGREEMENT NO. SG-21262 WHEREAS, on June 2, 2026, the Metropolitan Council ("State Entity") and City of Arden Hills ("Grantee") entered into Metropolitan Council Grant Agreement No. SG-21262 under which the Council agreed to provide Municipal Publicly Owned Infrastructure Inflow and Infiltration grant funds to the Grantee for the purposes identified in the grant agreement (the "Grant Project"); WHEREAS, the parties mutually agree to amend the Grant Agreement No. SG-21262 by changing the amount of the Program Grant. NOW THEREFORE, in consideration of the promises and covenants contained in this agreement, the Council and the Grantee mutually agree that the terms and conditions of SG-21262 shall be incorporated into this agreement and shall remain in full force and effect, without change, except as amended in the following particulars: REVISION 1. PAGE 1: E. The Public Entity has applied to and been selected by the State Entity for a receipt of a grant from the State Program in an amount of $14(lyrov-7c.00 $184,346.00 (the "Program Grant"), the proceeds must be used by the Public Entity to perform those functions and activities imposed by the State Entity under the State Program and, if applicable, delineated in that certain grant application (the "Grant Application") attached to the original agreement as Attachment V that the Public Entity submitted to the State Entity in its original grant application. No other terms or conditions of the Agreement are changed by this amendment but in fact are confirmed and continue in full force and effect. IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly authorized representatives. SG-21262 First Amendment CITY OF ARDEN HILLS/RAMSEY COUNTY METROPOLITAN COUNCIL LE am Leisa Thompson, General Manager Its: Its: Environmental Services Date: And: Its: Date: Date: