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HomeMy WebLinkAbout96-072 ~ . . CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA RESOLUTION NO. 96-72 A RESOLUTION AUTHORIZING A JOINT AND COOPERATIVE AGREEMENT FOR USE OF PERSONNEL AND EQUIPMENT REGIONAL MUTUAL AID ASSOCIATION BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, as follows: WHEREAS, the City of Arden Hills desires to become a member ofthe Regional Mutual Aid Association and its City Administrator is its authorized representative, and; Superintendent of Public Works its alternative representative; and WHEREAS, a mutual need exists between members of the Regional Mutual Aid Association to share and assist one another in the areas of emergency, disaster control, and mitigation; and WHEREAS, the City of Arden Hills considers it to be in the best interests of the City to enter into a mutual agreement with the other members of the Regional Mutual Aid Association, NOW THEREFORE, BE IT RESOL VED THAT the City of Arden Hills hereby elects to enter into agreement with the Regional Mutual Aid Association and hereby authorizes its City Administrator to represent the City of Arden Hills in this association and the City Administrator is hereby authorized to sign said agreement on behalf of said City of Arden Hills. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 16TH DAY OF DECEMBER, 1996. ATTEST: . . . \..:- t: ..i if .r"~i-''' NOil r E:: '0~. " j" '.~j.'1 F. 1- - '~ to ellY OF FRIDLEY FRIDLEY MUNICIPAL CENTER. 643 I UNIVERSITY AVE, N,E, FRIDLEY. MN 55432 . (6121 571-3450 . FAX (6 I 2) 57 I - I 287 November 13, 1996 PW96-182 Mr. D. Stafford City of Arden Hills 1450 W Hwy 96 Arden Hills MN 55112-5794 Subject: Regional Mutual Aid Association (RMAA) Dear Mr. Stafford: We are pleased to hear that the City of Arden Hills is interested in joining the Regional Mutual Aid Association (RMAA). As of January 1, 1996, there are forty- seven (47) members of RMAA. To become a member, we need a City resolution and a signed copy of the Agreement. Also attached are the Constitution and By-Laws of the organization. We are interested in expanding our membership as a means of assisting each other during emergencies and natural disaster. The resolution authorizes the exchange of personnel and equipment. The $10.00 annual fee provides for the assembly and distribution of the organization equipment list. The equipment inventory list is also in the packet. Request you complete the form and execute the Resolution and Agreement and send them back to me. Thank you for your interest in the RMAA. Sincerely yours, /~;ZL John G. Flora Public Works Director JGF:cz Attachments . . . CONSTITUTION AND BYLAWS OF THE REGIONAL MUTUAL AID ASSOCIATION (November 16, 1989) ARTICLE I. Name and Purpose 1. The political subdivisions which are parties to the "Joint and Cooperative Agreement for Use of Personnel and Equipment during Emergencies" (the "Agreement"), providing for mutual assistance among public works departments, shall be known collectively as the "Regional Mutual Aid Association" (the "Association"). 2. The purpose of the "Association" shall be to assist one another in an emergency, to exchange ideas of equipment and methods of dealing with emergencies, to protect lives and property of our respective areas in the case of any emergency or disaster, and to provide other types of mutual assistance in accordance with the "Agreement". 3. The intent of these bylaws is to establish procedures through which the representatives of members of the "Association" can organize and coordinate their efforts to provide mutual assistance. ARTICLE II. Membership 1. Membership in the "Association" shall refer to public works departments or the equivalent. 2. Any city or county public works department in the area that can be of reciprocal service to the other members of the "Association" may become a member of the "Association" by signing the "Agreement", subject to the approval of a simple majority of the members of the "Association". ARTICLE III. Coordination 1. The Coordinator of the "Association" shall perform the following duties: a. Maintain a current list of all members of the "Association", including names, addresses, and telephone numbers of contact persons for each member department. b. Maintain a current list of members' equipment, and annually distribute that list to each member. c. Maintain records of the activities of the "Association". d. Annually give notice of the "Association's" annual meeting. 11/96 Page 1 . . . Bylaws of the RMAA Page 2 2. The Public Works Director of the City of Fridley shall serve as Coordinator of the "Association" unless and until a successor Coordinator is designated as provided in Section 5, below. 3. Each member shall pay $10.00 on January 31 of each year to the member city or county currently designated to provide the services of the Coordinator, as reimbursement for the costs of providing those services. 4. The Public Works Director of the City of Bloomington shall serve as Chairman at the annual meeting, unless and until a successor chairman is designated as provided in Section 5, below. 5. The members of the "Association" by a majority vote at a regular or special meeting may designate a successor CC:Jrdinator or Chairman. The Coordinator and Chairman so designated shall serve until a successor is again designated by majority vote at a regular or special meeting. 6. The members of the "Association" by a majority vote at a regular or special meeting may amend the fee established by Section 3. Any other amendment to these Bylaws shall require a two- thirds vote of all the members of the "Association", and must first be proposed in writing to the members at a regular meeting. ARTICLE V. Meetings 1. The regular meeting of the "Association shall be held in November of each year, at a time and place determined by the Coordinator and Chairman. 2. Special meetings shall be called by the Chairman with at least seven days' notice to the membership. 3. A majority of the membership shall constitute a quorum. 4. Roberts Rules of Order shall govern. 5. Each member shall have one vote. 6. The purpose of meetings of the "Association" shall be to provide an opportunity for discussion of the procedures through which members provide assistance to each other and ways to improve those procedures and to correct problems that may have been encountered, and to share information about public works equipment and procedures. The members may adopt recommendations to the city councils of the member cities and counties for amendments to the "Agreement" that may be necessary or advisable to better serve the purposes of the "Agreement". 11/96 Page 2 JOINT AND COOPERATIVE AGREEMENT FOR USE OF . PERSONNEL AND EQUIPMENT DURING EMERGENCIES REGIONAL MUTUAL AID ASSOCIATION I. PURPOSE The City/Cormty recognizes that it has authority pursuant to the provisions of the Joint Exercise of Powers Act, Sec. 471.59, Minnesota Statutes, to enter into an agreement to jointly and cooperatively exercise a power common to each of the contracting powers, the result being to establish a regional Mutual Aid Association representative of the various communities with authority and responsibilities relating to utilization of resources to cormteract natural and man made disasters common to all communities, together with power and authority to implement such services as set forth. II. DEFINITION OF TERMS For the purpose of this Agreement, the terms defined in this section shall have the meanings given them. Subd. 1. "Party" means a governmental unit which is a party to this Agreement. . Subd. 2. "Eligible party" means a governmental or corporation unit which is entitled to become a party to this Agreement, at its own option. Subd. 3. "Requesting party" means a party which requests assistance from other parties. Subd. 4. "Responding party" means a party which provides assistance to a requesting party. Subd. 5. "Assistance" includes personnel, materials and equipment. Subd. 6. "Requesting official" means the person who has been designated by the requesting party to request assistance from other parties. Subd. 7. "Responding official" means the person who has been designated by a party to determine whether and to what extent that party should provide assistance to a requesting party. Subd. 8. "Emergency" means a sudden and unforeseen situation requiring immediate action beyond the requesting partys' capability. III. PARTIES Subd. 1. The parties to this Agreement shall consist of the members of the Regional Mutual Aid Association. Upon the adoption of a resolution by its governing body, an executed copy of this Agreement shall be forwarded by the member party together with a certified copy of the resolution . authorizing the Agreement. 11/96 -1- . . . Subd. 2. The Secretary of the Regional Mutual Aid Association shall maintain a current list of the parties to this Agreement and, whenever there is a change in the parties to this Agreement, he shall notify the designated responding official of each of the parties of such change. Subd. 3. Upon joining the Regional Mutual Aid Association, the party shall submit a list of their equipment to the Association Secretary. This equipment list shall be updated annually and submitted to the Association Secretary by December 31st of each year. Subd. 4. The Association Secretary shall distribute the equipment lists to all members. An equipment addendum sheet shall be distributed to all member parties by January 30th of each year. IV. PROCEDURE Subd. 1. Each party shall designate, and keep on file with the Secretary of the Regional Mutual Aid Association the name of the person of that party who shall be its requesting official and responding official. A party may designate alternate officials to act in the absence of the primary official. Subd. 2. Whenever, in the opinion of a requesting official of a party, there is a need for assistance from other parties to assist the requesting party, such requesting official may, in his discretion, call upon the responding official of any other party to furnish assistance to and within the boundaries of the requesting party. It is the intention of the parties to this contract to cooperate in the event of an emergency by making available to a requesting party necessary or requested personnel, materials, and equipment (without undue delay). Subd. 3. Upon the receipt of a request for assistance from a party, the responding official for any other party may authorize and direct the personnel of the responding party to provide assistance to the requesting party. Whether the responding party shall provide such assistance to the requesting party and, if so, to what extent such assistance shall be provided shall be determined solely by the responding official (subject to such supervision and direction as may be applicable to him within the governmental structure of the party by which he is employed). Failure to provide assistance will not result in liability to a party. Subd. 4. When a responding party provides assistance under the terms of this Agreement, it may in turn request assistance from other parties as "backup" during the time that it is providing assistance outside its boundaries. Subd. 5. Whenever a responding party has provided assistance to a requesting party, the responding official may at any time recall such assistance or any part thereof to the responding party, if the responding official in his best judgment deems this is in the best interest of his own agency. Subd. 6. When a responding party supplies equipment and personnel to a requesting party, said equipment and personnel shall remain under the direction and control of the responding party; shall be paid by the responding party; shall be protected by the Worker's Compensation of the responding party; and shall otherwise be deemed to be performing their regular duties for the responding party. However, the responding party shall undertake to coordinate with the requesting party the assistance which it provides. The requesting party shall provide all routine fueling and servicing of respondents equipment, materials, and assume all costs thereof during the assistance period. 11/96 -2- . Subd. 7. A responding party shall be responsible for its own personnel, equipment and materials and for injuries or death to any personnel or damage to any such equipment or materials, except that unused equipment and materials provided by the responding party shall be returned to the responding party by the requesting party when circumstances permit this to be done. The requesting and responding parties may review any equipment repaired to determine if such repair was directly related to the emergency operation. If mutually agreed that repairs are required, they shall be the responsibility of the requesting party. Any disagreement which cannot be resolved by the responding and requesting parties should be resolved by a committee established from the Regional Mutual Aid Association. Subd. 8. The responding party shall maintain such records of the cost of labor, equipment and materials provided; and hours of work or operation as deemed necessary for recovery of costs in the event the incident becomes eligible for Federal or State Disaster Assistance. If declared eligible, these costs shall then be reimbursed by the requesting party in full or in a prorate share of assistance provided. Subd. 9. The requesting party shall not be responsible for any injuries, losses or damages to persons or property arising out of the acts of any of the personnel or a responding party. Nor shall the responding party be responsible for injuries, losses or damages arising out of the acts of any of the personnel of the requesting party or the personnel of any other responding party. Subd. 10. Technical service and assistance of non-emergency nature may be requested and/or provided by the parties to this Agreement. . V. INSURANCE Each party to this Agreement shall maintain insurance policies covering personal and public liability in the amount of not less than $300,000 for each of the above mentioned risks and Worker's Compensation for its personnel. Said policies shall cover damage or injury caused by negligent operation of its vehicles while operating under the terms of this Agreement outside of its corporate limits or contract areas. Each member shall furnish the association with a Certificate of Insurance on the policies in force, or letter stating self insurance at said limits. VI. WITHDRAWAL AND TERMINATION Any party may withdraw at any time upon thirty (30) days written notice to the Secretary of the Regional Mutual Aid Association; such a party may become a party if later entering into this Agreement. The Secretary of the Regional Mutual Aid Association shall thereupon give notice of such withdrawal, and of the effective date thereof, to all other parties, as hereinbefore provided. VII. EFFECTIVE DATE This Agreement shall become effective on IN WITNESS WHEREOF, the undersigned on behalf of their governmental unit, have executed this Agreement pursuant to authorization by the or on the day of ,19_. . 11/96 -3- . . . REGIONAL MUTUAL AID ASSOCIATION By: By: Date: President Secretary COUNTY OF ATTEST: By: Date: Chairman of County Board RECOMMENDED BY: By: Date: 11/96 County Engineer CITIOF#~.~ By.~ Mayor Date: /:?-/(rJ~ RECOMMENDED BY- .~ By. / Directo Date: I;;?-/{rrt APPROVED AS TO EXECUTION By. County/City Attorney Date: -4- MUTUAL AID EOUIPMENT LIST Citll Arden Hills On Call Pager 648-6862 Supt. Pager 640-2316 Contact Person Dwayne Stafford J' P ,.., tact Person ~m eron Work Phone 633-5676 Home Phone 784-6987 Cell Phone: 805-224 EQUPMENT NUMBERS EQUPMENT NUMBERS ~Trucks . 5 Yord and greater 2 Chein Saw 2 Less then 5 1I0rds 3 Sonders 4 Pick Up Trucks 4 Arc/Gas Welder (portable) Tow Truck Brush Chipper 1 Boom & Clam Loader Truck Tree Space - 3 ft & over diameter Enclosed Chip Truck 1 Under 3 ft diameter Street Rusher IT arner Truck 1 Tractors. Park Motor Grader Sprauer Bockhoe/T ractor (excavator) - 15 ft and greater Sickle Mowe,. Less than 15 ft 1 Power Rake 1 Front End Loader - 2.5 cu lid and greater Cement Mixer Less then 2.5 cu lid 1 Sweepster /Sweeper 1 Crawler Tractor (BlJldozers) . 50 HP. and grooter Snowblower - Hand Less then 50 H.P. Rear Mount John Deer<pTOOriv",,* 1 Chio Screader Rollers (Steel & Rubber) . 6 ton or greater Manhole SeuJ0I' Pump Less then 6 ton 1 Hudraulic/Vacwm Street Sweeper - Pick-up tllpe Bucketinq Machine Vacwm tllpe 1 Sewer Jetter Machine 1 I~Truck (Aerial) (Cranes) - 50 ftand aver Raddinq Machine 1 Less than 50 ft Portable Generator* - 1-10KW* 11-24 KW * 1 25-Up KW * Oil Distributor (Tar Kettles) Pumps. 3 in, and grooter 1 Chip Spreader - SelF Propelled Under 3 in. 2 Blacktop Paver - SelF Propelled Muni Sewer Bolls 8/10/12 in. 2 T allaate Paver Vac-AII (Sewer) Bombardier Sewer TV E nt Bobcat 1 Cable Locator 1 MT Trackless or similar Snowblower Gas Locator Trailer 3 Portable Uqht Plant (Generator & ~hts)' 1 Vibra Packer/Wacker/Tamper 1 Auqer /Drill Air Comoressor 1 T appina Machine StriDe Painter 1 Gate Valve Gi>erator Scotchlite Vacwm AooIicator Directional Arrow Boord 1 Stump Remover RaDid Ram Specialized Plows 'V' * Dewaterinq En. '~nt Road Barricards/Road Horses * 20 Portable Heaters * Sand Bags (YES or NO) * No Winches * !-- 11/96