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Home My WebLink AboutCCP 01-13-2003 ~ ~~HILLS Arden Hills City Council REGULAR ~onday,January13,2003 Mayor: Beverly Aplikowski Councilmembers: David Grant Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 City Philosophy To provide a basic and necessary scope of quality services through the innovative and pwposeful use of resources. Agenda City Council Meeting Convenes 7:00 PM Call to Order 1. AGENDA 2. MINUTES A. December 16, 2002 Council SPECIAL B. January 7, 2003 SPECIAL C. January 8, 2003 SPECIAL 3. CONSENT CALENDAR A. Claims and Payroll B. Authorize Purchase of Character Generator C. Payment No. 3 ~ 2002 PMP Hunters Court/W aldon Place D. Payment No. 3 ~ 2002 Sanitary Sewer and Water Main Rehabilitation Project E. Appoint Brenda Holden to City Council 4. PUBLIC INQUIRIES/INFORMA TIONAL 5. PUBLIC HEARINGS COMMUNITY SERVICES A. BUILDING 1. City Hall HV AC 7:00 Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There 'W:ilJ be no separate discussion of these items, unless a Council Member so requests, in which event, the item wjll be removed from the general order of business and considered separately in its normal sequence on the agenda. Public Inquiries/Informational is an opportuniry for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To aHow adequate time for each person wishing to address the Council, we ask that individuals limit their Comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies. to allow a more timely presentation. NONE Aaron Parrish File Copy B. FINANCE C. TCAAP - Update 7. OPERATIONS & MAINTENANCE Arden Hills City Council Agenda January 13, 2003 Page 2 Tom Moore 8. ADMINISTRATION Joe Lynch A. Resolution No. 03-05: Bingo Hall License Renewal B. Final 2003 Appointments 1. Resolution No. 03-12: Appointing Auditor 2. Resolution No. 03-13: Appointing City Liaison to the Lake Johanna Fire Department Operations Board and Budget Board 3. Resolution No. 03-14: Appointing Staff Liaison to the Ramsey County Sheriffs Contract Group (RCSCG) 4. Resolution No. 03-15: Designating Mayor Pro Tem 5. Resolution No. 03-16: Accepting the 2003 Lakes Country Service Cooperative Membership Agreement C. Organizational Restructure "House- Keeping" Items (2) CITY COUNCIL REPORTS A. Council Member Grant B. Council Member Holden C. Council Member Larson D. Council Member Rem E. Mayor Aplikowski TCAAP: Twin Cities Army Ammunition Plant PMP: Pavement Management Plan PTRC: Parks, Trails and Recreation Committee . , . . . ~ ~~HILLS MEETING MINUTES Draft CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING MONDAY, DECEMBER 16, 2002, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the Regular City Council meeting at 7:00 p.m. Present: Mayor Dennis Probst, Council Members Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Attorney, Jerry Filla; Director of Community Services, Aaron Parrish; City Planner, Peter Rellegers; Deputy Clerk, Cynthia Young; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Mr. Lynch removed item 2.A, December 9, 2002 EDA Meeting Minutes, as it needs to be approved at the EDA Meeting. Mr. Lynch added item 4.C, Resolution 02-75, A Resolution of Appreciation for Elwood Caldwell and item 4.D, Resolution 02-69, A Resolution Appointing Planning Commission Members. MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to adopt the agenda for the December 16, 2002, Special City Council meeting. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES .'\. Dccembcr 9, 2002 ED/. . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 16,2002 2 . B. December 9, 2002 Regular Council Meeting City Administrator Lynch requested the following changes: None. Council Member Grant requested the following changes: None. Council Member Larson requested the following changes: December 9, 2002 Regular City Council, Page 9, change Carlson to Carlton. Council Member Aplikowski requested the following changes: None. Council Member Rem requested the following changes: December 9, 2002 Regular City Council, Page 5, under Harold Alexander's comments, change Glenpaul to Ingerson Court. Page 13, first motion, change the motion carried unanimously to: "The motion carried (4- l). (Council Member Rem)" Mayor Probst requested the following changes: December 9, 2002 Regular City Council, Page 5, fifth paragraph, change accessible to assessable and add to the end of the sentence the following "due to the fact that it was being paid out of the stonn water fund". . MOTION: Council Member Larson moved and Council Member Rem seconded a motion to approve the December 9, 2002, Regular City Council Meeting Minutes as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Planning Commission 2003 Work Plan c. Resolution No. 02-71: Accepting Liability Coverage Limits from the League of Minnesota Cities Insurance Trust d. Resolution No. 02-72: Approving the 2003 Fee Schedule e. Resolution No. 02-74: Approving the 2003 Employee Benefit Contribution MOTION: Council Member Larson moved and Council Member . Aplikowski seconded a motion to approve the Consent Calendar as amended and authorize execution of all necessary ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 16, 2002 3 e documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUlRIESIINFORMATIONAL There was no one present for the public inquiries. A. Resolution No. 02-55: Honoring Dave Sand Mayor Probst read a Resolution honoring Dave Sand for his services on the North Suburban Communications Commission. MOTION: Council Member Rem moved and Council Member Aplikowski seconded a motion to approve Resolution No. 02-55: Honoring Dave Sand. The motion carried unanimously (5-0). . B. Resolution No. 02-68: Honoring Planning Commissioner Terri Duchenes Mayor Probst read a Resolution honoring Planning Commissioner Terri Duchenes for her services on the Arden Hills Planning Commission. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve Resolution No. 02- 68: Honoring Planning Commissioner Terri Duchenes. The motion carried unanimously (5-0). C. Resolution No. 02-75: Elwood Caldwell Mayor Probst read a Resolution recognizing Elwood Caldwell for his service on the Communications Committee. MOTION: Council Member Aplikowski moved and Council Member Larson seconded a motion to approve Resolution No. 02-75: Recognizing Elwood Caldwell for his service on the Communications Committee. The motion carried unanimously . (5-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 16, 2002 4 . D. Resolution No. 02-69: Resolution Appointing Planning Commission Members MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve Reso]ution No. 02- 69: Reso]ution Appointing Planning Commission Members Liz Modesette and Clay Larson. The motion carried unanimously (5-0). 5. PUBLIC HEARINGS None. 6. COMMUNITY SERVICES A. Ramsey County Rice Creek Corridor Park Master Plan Amendment Mr. Parrish stated Ramsey County was requesting that the City evaluate a proposed Park Master Plan Amendment to the Rice Creek North Regiona] Trai] Master Plan. He noted it was necessary for the City to make a finding that the proposed Park Plan Amendment was consistent with the Arden Hills Comprehensive Plan. . Mayor Probst stated he could not support this as written because the City needed to preserve the option of a north/south connection. Council Member Ap]ikowski noted she, also, could not support this as written because it was premature. She believed the land should only be in two parcels. She stated it tied the City to not really knowing if they had a north/south transportation connection. Council Member Rem suggested they postponed making a decision on this until the January Council meeting, when they would have documentation on the available options. She noted this was a substantia] change to what was originally presented. Council Member Larson stated his concern was that he wanted to see a wildlife corridor, and he believed they needed to have a north/south connection, which was . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 16,2002 5 consistent with the Vento Plan. He stated he was uncomfortable signing away the possibility of a road through the wildlife corridor. Grel! Mack, Ramsey County Director of Parks and Recreation, stated he had been communicating with the GSA staff about the transfer of three parcels to Ramsey County. He noted they had attempted to deal with, what he believed were, the transportation interests for all parties involved. Mr. Rehbein stated the County would have to submit an application to the GSA with sponsorship from a Federal Agency. He noted the Federal screening process was over. He encouraged the Council to bring the GSA to a work session and get their input directly. He stated the developers were not opposed to the wildlife corridor, but encouraged the Council to think this through thoroughly before making any decisions. MOTION: Council Member Grant moved and Council Member Rem second a motion to table Resolution No. 02-73: Approving the Rice Creek North Regional Trail Master Plan Amendment, to the January 20, 2003 Work Session. The motion carried unanimously (5-0). B. Authorize Distribution of Letter to GSA Mr. Parrish presented a letter to the GSA and Army indicating the City's interest in pursuing the acquisition ofTCAAP property via early transfer authority. MOTION: Council Member Rem moved and Council Member Grant seconded a motion to table the Distribution of Letter to GSA to the January 20,2003 Work Session. The motion carried (4-1). (Mayor Probst). C. Planning Case No. 02-28: Volkert, Variance for Garden Shed, 1330 Nursery Hill Lane Mr. I-Iellegers stated the applicant was requesting a variance to allow a garden shed to remain in the Side Yard Comer setback area. The Planning Commission recommended approval, subject to conditions as noted in staffs report dated December 11, 2002. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 16, 2002 6 . MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve "Planning Case No. 02-28: Volkert, Variance for Garden Shed, 1330 Nursery Hill Lane, subject to recommendations as noted in staffs December 11,2002 report". The motion carried unanimously (5-0). D. Planning Case No. 02-32: Kim Tramm, Arden Ridge PUD, Cleveland & CR E-2 Mr. Hellegers stated the applicant was requesting approval for a Master and Final Planned Unit Development to construct a six unit office condo building at the comer of County Road E-2 and Cleveland Avenue. The Planning Commission recommended approval, subject to conditions as noted in staffs report dated December 12, 2002. Mr. Hellegers noted since the Planning Commission meeting, staff had added the following two conditions: 20. That the cultured stone base shall be continued along the north and south sides of the building. . 21 . That the property shall require final plat approval to the issuance of a building permit. Mayor Probst encouraged an aggressiye landscape plan. Kim Tramm. Tramm Builders & Realtors, stated the comer of the site was essentially clear, and some of the trees in the back might not be removed. He noted there was a lot of scrub type material on that lot. He stated they were meeting the Code requirement, but if the Council wanted to see more vegetation, they were open to accommodating additional landscaping. Council Member Aplikowski requested staff look at the need for having a sidewalk along County Road E-2. She noted she was not comfortable with having a sidewalk that did not connect to anything. Mayor Probst noted a trail was within two blocks of this area. Council Member Aplikowski requested the word sidewalk be changed to trail. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 16, 2002 7 MOTION: Council Member Aplikowski moved and Council Member Larson seconded a motion to approve Planning Case No. 02- 32: Kim Tramm, Arden Ridge PUD, Cleveland & CR E-2, subject to the 21 recommendations as noted in staffs December 12, 2002 report and amending recommendation number 13 wording from sidewalk to a trail along County Road E-2". Mr. Filla noted the wording in recommendation number 13 should read: "The applicant shall provide and install a trail within the public right-of-way along the north side of the property, and applicant shall provide and install a sidewalk within the public right-of-way along the west side of the property". Council Member Larson requested further landscaping be placed along the parking lot and directed staff to work this out with the applicant. Council Member Aplikowski requested staff work with the applicant regarding the type of trail that would be put in. The motion carried unanimously (5-0). E. Planning Case No. 02-33: Manufacturer's Services; Planned Unit Development Amendment; 4200 Round Lake Road Mr. Hellegers stated the applicant was requesting the review of an amendment to a Planned Unit Development to replace a 1,500 gallon nitrogen storage tank with a 13,000 gallon nitrogen storage tank and the accompanying vaporizers. The Planning Commission recommended approval, subject to conditions as noted in staffs report dated December 12, 2002. Mike Buseman, Manufacturers' Services, stated they wanted to extend the screening to the south and vertically to 23' to screen the vaporizers. He stated they would work with staffregarding the screening. MOTION: Council Member Larson moved and Council Member Grant seconded a motion to approye Planning Case No. 02-33: Manufacturer's Services; Planned Unit Development Amendment; 4200 Round Lake Road, subject to the condition ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 16, 2002 8 . as noted in staffs report dated December 21, 2002. The motion carried unanimously (5-0). F. Planning Case No. 02-34: Permit; 1700 Highway 96 North Heights Church; Special Use Mr. Hellegers stated the applicant was requesting approval of a Special Use Permit to allow high school enrollment at the current North Heights Family Life Center in Arden Hills. The Planning Commission recommended approval, subject to conditions as noted in staffs report dated December] 0,2002. MOTION: Council Member Grant moyed and Council Member Aplikowski seconded a motion to approve "Planning Case No. 02-34: North Heights Church; Special Use Permit; 1700 Highway 96 subject to the condition as noted in staffs report dated December 10, 2002". The motion carried unanimously (5-0). ~ 7. OPERATIONS AND MAINTENANCE None. 8. ADMINISTRATION A. Cancel December 30, 2002 City Council Meeting MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to Cancel the December 30, 2002 City Council Meeting. The motion carried unanimously (4-0). (Council Member Larson was not present for the vote). B. 2003 Council Retreat Planning Report Mr. Lynch presented the proposals for the 2003 Council Retreat. MOTION: Council Member Grant moved and Council Member Larson . seconded a motion to approve The scheduled Session I and II . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 16, 2002 9 meetings for the 2003 City Retreat as submitted. The motion carried unanimously (4-0-1 ).(Mayor Probst abstained) C. Approve Appointment of Office Support Specialist Mr. Lynch stated staff recommended Pang Silseth as the Office Support Specialist with a start date of December 16, 2002. MOTION: Council Member Larson moved and Council Member Grant seconded a motion to approve Pang Silseth as the Office Support Specialist with a start date of December 16, 2002. The motion carried unanimously (5-0). D. Payment No. 18 - Rochon Corporation Mr. Lynch presented Pay Request No. 18 from Rochon Corporation for work completed during May 2002 through November 2002. He also presented a request for Change Order No.8 from Architectural Alliance. He noted staff had reviewed these and found them to be acceptable and appropriate. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Payment No. 18 - Rochon Corporation for work completed May 2002 through November 2002 in the amount of $129,813.65 and authorize Change Order No.8 from Architectural Alliance. The motion carried unanimously (5-0). 10. CITY COUNCIL REPORTS Council Member Grant stated City Engineer Brown and Council Member Grant had received a letter from the Lake Josephine Association regarding the Fernwood Channel. The letter informed them that the working committee of four individuals had been put together to work with the City. He indicated they had requested that a starting point be a survey done for Fernwood Channel, so proposals presented by the City Engineer could be evaluated. He asked for the Council's approval. Mayor Probst noted the City needed to have an agreement that the association wanted these improvements. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 16, 2002 10 . Council Member Larson requested the Association Committee meet with staff to discuss their request, and to come back to the Council with a formal proposal for Council approval. MOTION: Council Member Aplikowski moved and Council Member Rem seconded a motion to postpone this issue to the first Council meeting in January 2003. The motion carried unanimously (5- 0). Council Member Larson stated the Parks, Trails, and Recreation Committee would meet tomorrow evening. Council Member Aplikowski had no comments. Council Member Rem requested that staff put the North Suburban Communications Commission appointment on the January 2003 Council agenda. Mayor Probst urged the future Council to continue to be aggressive with the TCAAP project and to "set the bar high". He urged them to get back into discussions with the National Guard regarding the long-term use of the property. He thanked the community for allowing him to serve as Mayor for the last 8 V:, years. He stated it had been a pleasure and he enjoyed the challenges and responsibility. He thanked staff for their work on behalf of the Council and residents. He thanked the previous Council Members he had served with in the past. He thanked the residents who, when called upon to serve in various capacities, had answered that call. . Council Member Aplikowski thanked Mayor Probst for his time and effort over the years. Council Member Larson acknowledged Mayor Probst's efforts and accomplishments over the years he served the City. Mr. Lynch presented a plaque to Mayor Probst thanking him for his leadership and dedication. Council Member Aplikowski requested that Mayor Probst's picture be placed in City Hall. . . - , ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 16, 2002 II RECESS Mayor Probst adjourned the Regular City Council Meeting at 9:46 p.m. Beverly Aplikowski Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, January 13, 2002 at 7:00 p.m. at the Arden Hills Council Chambers. . ~ ~HILLS MEETING MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL SESSION TUESDAY, JANUARY 7, 2003 6:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Special City Council meeting at 6:00 p.m. Councilmembers present were David Grant, Gregg Larson, and Lois Rem. INTERVIEWS . The City Council interviewed the following candidates for the City Council vacancy: 6:00 p.m. - 6:30 p.m. 6:45 p.m. -7:15 p.m. 7:30 p.m. - 8:00 p.m. 8:15 p.m. - 8:45 p.m. 9:00 p.m. - 9:30 p.m. Christopher Ashbach Steven Jones Pat Krenn Frances Holmes Leslie Reindl Mayor Aplikowski announced the final phase of interviews would occur Wednesday, January 8, 2003, commencing at 5:30 p.m. Mayor Aplikowski adjourned the meeting at 9:45 p.m. Beverly Aplikowski, MAYOR . . ~ ~ILLS MEETING MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL SESSION WEDNESDAY, JANUARY 8, 2003 5:30 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Special City Council meeting at 5:30 p.m. Councilmembers present were David Grant, Gregg Larson, and Lois Rem. INTERVIEWS . The City Council interviewed the following candidates for the City Council vacancy: 5:30 p.m. - 6:00 p.m. 6:45 p.m. -7:15 p.m. 7:30 p.m. - 8:00 p.m. 8:00 p.m. - 8:30 p.m. Terrance Dragich Brenda Holden Daniel Skaar Raymond McGraw Upon completion of the interviews, the Council reviewed the applicant's credentials and agreed to contact Brenda Holden to serve as City Councilmember to complete the term vacated by Mayor Aplikowski, which will remain in effect until January, 2005. The Council agreed to bring forth the appointment and administer the oath of office to Ms. Holden at its January 13, 2003 meeting. Mayor Aplikowski adjourned the meeting at 9:45 p.m. Beverly Aplikowski, MAYOR . . . . ~ EN HILLS MEMORANDUM DATE: January 9,2003 TO: Agenda Item 3.A Mayor Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem FROM: Terry Post, City Accountant 'IS .r- f'P SUBJECT: Claims and Payroll Attached: Claims Payroll for period 11/30/02 - 12/13/02 Payroll for period ]2/14/02 -12/27102 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01/13103 COUNCIL MEETING PAGE I QF4 CLAIMS PAID SINCE I,AST COUNCIL MEETING (12/16/02) :' ::~(:~~:!f~ T~Ji(:!i'Nl:i;;: :t!l1iri>i:i1\:> """""""""""""""""':::'J ::~~:Q:v~t::::J::: <Xl~> 22292 12117/02 Stanton Groun 949.34 DavcarelMedical Reimbursement 11/01-12/13 22293 12117/02 Rochon Cornoration 129,813.65 Pav#18-New Citv Hall - 22294 12117/02 Affini~ Plus Federal Credit Union 4.958.87 Second December PavroIl 22295 12117/02 leMA Retirement TrustA57 1,811.06 Second December Pavroll 22296 12/18/02 Alden Hills Dcvelonment Com 16,619.97 2002.2nd HalfPron Tax Increment 22297 12/26/02 Xeel Enerev 7,548.21 Nay/Dee Service 22298 12/28/02 Thomas Goserud 458.58 Escrow Release pe02-0? 22299 12/28102 Peterson Fram & Beroman 7.822.65 October Legal Fees 22300 ]2/28/02 Kenneth Gammell 446.25 Cable Tech Services IV16/02 I Subtotal-.Paid Claims 170,428.58 I Paid Claims From Above - 170,428.58 Paid Claims From Page 2 - 92,028.76 Paid Claims From Page 3 - 180,647.83 Add Unpaid Claims, Page 4- 115.26723 Total Ac.coiuits Pa)'able Claims for Council Approval, 01/13/03- 558,372.40 Due to the conversion from Banyon to Springbrook sofrn:are, check stock was changed from 3-part continuous fced forms to single part (aser fonns. This conversion resulted in a check sequence gap. Checks numbered from 22356- 23000 havc been destroyed. .....J,/....,.."'poyolo....cl.;...' CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01113/03 COUNCIL MEETING PAGE 2 OF 4 CLAIMSPAlD SINCE LAST COUNCIL MEETING (12/16/02\ ........................I.AMou~t.. .... Ali2Ilment Checks 22301-22302 22303 12/31/02 Advantage Signs & Graphics, Ine 101.71 Dam/:er Si 1m 22304 121311G2 Aid Electric Corporation 4,000.00 CH-Gencrator Wirin2 22305. 12/31/02 Anderson, Maureen 157.50 Cable Tech Services 11112-11/25 22306 12/31/02 Ararnark Uniform Service 56.74 CH-Ru2 Service-December 22307 12/31/02 Beisswemter's How-To Store 72.29 December Purchases 22308 12/31/02 Berres, Sandra 52.94 Mikage Reimbutsement 22309 12/31/02 Byl, Sandra 4,02 Mileage Reimbursement 22310 12/31/02 Cruuta, Christine 161.00 Dance Instructor 22311 12/31/02 Caretaker Help, Inc. 1,224.75 CH-Ca:rpet Cleaning 22312 12/31/02 Catco Parts Service 86.64 Parts-Jctter#103 22313 12/31/02 Connelly Industrial.Electronics 28.90 Booster Station Charts 22314 12/31/02 Comorate Exnrcss 249.66 Coat Rack/Office Supplies 22315 12/31/02 Cummins Noower, LLC 80.25 Carburetor-Sewer 22316 12/31/02 Davanni's 187.14 CC Worksession 12116/Rink Attendant Trainin-g 22317 12/31/02 Davies Water Equipment Co. 1,347.20 Hydrant Parts/Gas Monitor Batterv 22318 12/31/02 Fra~Dor Black Dirt & Recycle 373.82 Black Dirt 22319 12/31/02 Frattallone's Hardware, Inc. 31.42 December Purchases 22320 12/31102 Grainger, lnc. 39.17 Tower Li2htsJAir Exchan2er Belt 22321 12/31/02 Ha1!en, Christensen & Mcllwain 2,493.70 AH Parks Study 22322 12/31102 Har Mar Lock & Service Center 343.67 Mayor Probst PlaQuelParks Keys 22323 12/31102 lIelle2ers, Peter 17.52 Mileage Reimbursement 22324 12/31/02 Kath Auto Parts 356,58 December Purchases 22325 12/31/02 Lake Country Chapter 50.00 2002 Membership 22326 12/31/02 Lake Johanna Vol Fire Dent 26,640.00 UVFD St.#l ~Generator 22327 12/31/02 Lynch, Joe 10.00 Breakfast Mt1!-Mavor Elect 22328 12/31/02 Midwest Asnhalt Comoration 17.79 Road Reoair Materials 22329 12/31/02 Moonev, Josenh 13.25 02 Uniform Purchase 22330 12/31/02 Newman Traffic Signs 65.79 Street Sims 22331 12/31102 Nextel Conununications 459.86 Cellular Phone Service 22332 12/31/02 Nordeen, Eric 6.57 Mileal!e Reimbursement 22333 12/31/02 Office Denal 12.10 LetterS from Santa 22334 12/31/02 Olson,Michelle 31.03 Mileage Reimbursement 22335 12/31102 Pace Analvtical 319.00 Water Testing-Nov 22336 12/31/02 Parrish, Aaron 25.19 Mileage Reimbursement 22337 12/31/02 Peterson, Fram & Bergman 5.291.27 Legal Fees-November 22338 12/31/02 Petty Cash 296.76 Petty Cash Renlcnishment 22339 12/31/02 Post, Terrance 32.85 Mileal!e Reimbursement 22340 12/31/02 Pro Staff 5,053.32 Temn-OSS-Silseth thru 12115-ContiactBny-out ($3,274.92) 22341 12/31/02 Purchase Power 938.00 Postage-Meter 22342 12/31102 Ramsev County 26.310.33 JPA-Votin.e; Equipment 22343 12/31/02 Ramsey County 795.08 Fuel Purchases 22344 12/31102 Roseville, City of 1,666.67 Oecember-JPA-MIS 22345 12/31/02 Reed, Fred 9.82 02 Uniform Purchase 22346 12/31/02 Score 143.59 (t 5) Soccer Balls 22347 12/31102 Springbrook Software 6,535.55 Finance Training 11/18-11121/02 22348 12/31/02 State ofMN-Dept of Admin 1,499,10 Phone Service 22349 12/31/02 Suburban Propane 44.73 Promme Tank 22350 12/31/02 Sweeney, Pamela 76.80 Mileal!e/Exoense Reimbursement 22351 12/31/02 Tamet Stores 271.09 December Purchascs 22352 12/31/02 TimeSaver Off-Site Secretarial 512.00 Recording Secretary-Dee CC Mtgs 22353 12/31/02 Visu-Sewer Clean & Seal, Inc 783.75 Storm Sewer Inspection 22354 12/31/02 West Weld 193,78 Shop Supplies 22355 ]2/31/02 Xcel Enemv 2,413.27 December Service 22356 12/31/02 Younf!, Cynthia 43.80 Mileage Reimbursement I I II Total - Paid Claims - Page 2 92,028.76 I ...."......,..""",..w.....;..,, . . . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01/13/03 COUNCIL MEETING CLAIMS. PAID SINCE LAST COUNCIL MEETING (12/16/021 PAGE30F4 <,Clt:tf ~~: ~::~;'P:A;~Ii:i:: 23001 23002 23003 23004 23005 23006 23007 23008 23009 23010 23011 230]2 23014 23015 23016 23017 23018 23019 01/02/03 01/02/03 01/03/03 01/03/03 01/03/03 01/03/03 01/03/03 01/03/03 01/03/03 01/03/03 01/03/03 01/03/03 01/03103 01/03103 01/03/03 01/03/03 01/07/03 01/07/03 leMA Retirement Trust-457 Amnit Plus Federal Credit Union 10,000 lakes Chs: ter Assoc of Metro Municialities Dorbth Ann Bake Fire Marshals Assoc of1\1N Fortis Benefits Health Partners Uike Johatm:a Vohmteet Fire De t Met Council Environmental Services Minnesota GFOA Minnesota Mutual Life NCPERS Grou Life NMetro I~35W Corridor Coalition Stanton Grou Universit of MN Lakes Coun Service Coo erative Pan Silseth Subtotal - Paid Claims ~ Page 3 1,858.86 4,958.87 60.00 3,229.00 82.95 80.00 450.84 640.35 101,847,63 47,879.00 40.00 256.30 60.00 12,305.08 177.34 3]0.()() 6,334.59 77.02 180.647.83 I First Janua Pa 011 First Jaou Pa oll 2003 Membershi Dues 2003 Membershi Dues Cake.S ecial CC Mt 1/06/03 Tn be Reimb-BA FMAlvI Trainin 1/28103 Janua LTD & STD Insurance Janua Dental Insurance Fire Protection Services 1/01-6/30/03 Janua Waste Water Service 2003 M embershi Dues~ TP Janua Life Insurance Janu PERA Life Insurance 2003 Membershi Fees 2002 FSA~Hea1thcare Reimbursement Annual Bld Official Institute-DS & EN Februa Insurance Ex ense Reimb-S ecial CC Mt 1106 To he Reimb-BA) CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01/13103 COUNCIL MEETING PAGE 4 OF 4 . UNPAID CLAIMS REGISTER: ~ ::f'&t\ir.:iJ! :::1:: tK::iiAlE::I:: :VBNhdif ::: ", """ "'" "",::: <",' '.: '" ": ", ,+, A'iiWifflt,:l'wM:i\ltilts> >.. . Tl 01114103 Accurate Press, Inc, 560.19 TCAAP Bulletin 1'2 Oli14!03 Animal Control Services, Inc. 825.68 Dog/Cat Enforcement-Dee r3 01114/03 Applied Ecological Svcs, Inc. 9,075.95 Prof Scrvices- TCAAP Plannine: T4 01114/03 Aramark Unifonn Service 21.26 CH RUQ: Service 1/03/03 T5 01/14/03 Architectural Alliance 5,776.60 Add landscane 8/24-11/29/02 T6 01114/03 BFI ofMN, Ine 176.46 Waste Removal-January T7 01/14/03 Birrs, lnc. 160.58 Portable Toilets-Rinks r8 01/14/03 Bril!{!s and Morean 7,200.00 Prof Services- TCAAP 5/08/02-8/13/02 r9 01/14/03 Coro6rate Exnress 73.72 Office Supplies TlO 01114/03 Coverall of the Twin Cities 1,238,60 CH-Cleaning Setvice-January Tll 01114/03 Dahlgren Shardlow and Uban 25,850.42 Prof Services- TCAAP-ll/30/02 T12 01114103 Deluxe Business Forms & Suppl 351.82 APJPayroll Che"cks and Envetones T13 01114/03 Dept of Administration 1,494.00 Centrex Phone Service T14 0]/14103 E-Z Recvc1inll, Inc 4,855.00 Residential Curbside Recvcline: T15 01/14103 fast SilTIls 102.62 Name Plates T16 01/14/03 Glenwood Inglewood 51.76 Springv.rater-Ch & O&M-Dec Tl7 01/14/03 Har Mar Lock & Service Center 78.06 Warminghouse Ke~ Tl8 01114103 LU,O.E. Loca149 240.00 Januarv Union Dues-Pavtoll Deduction Tl9 01/14/03 LeBow, Michelle 35.00 Refund-Co-Rec Hockev 1'20 01114/03 Lillie Suburban Newsnaners 31.24 Lellal Notices~Deccmber T21 01114/03 Linders, Carot 30.00 Refund-Co-Rec Hockev T22 01114/03 MN Recreation & Park Association 138.00 2003 MembershiP-Moore T23 01/14/03 Orkin Pest Control 69.23 lan Pest Contr61-CH~1115J03 T24 01114103 Pace Analvtical 319.00 December Water Testing T25 01/14/03 Publicoro, Inc. 185.00 Public Finance Seminar-Parrish T26 01/14103 Quick Silver 56.20 Deliverv Charees-Admin-Deeember Tn 01/14/03 Ramsev County ] 637.72 Ballot Charlles/Recvcling Fees/TNT Notice T28 01/14103 SM of Maolewood 6,210.59 City Han Water Damage Cleanuv T29 01/14/03 Sprint pes 108.96 Cellular Phone Service T30 01114/03 SRF Consulting Group, Inc. 13,097.18 Prof Services- TCAAP-Oct & Nov 1'31 01114/03 URI-H\VV Technolmdes 116.00 Work Zone Traffic Control Seminar-O&M T32 01114/03 URS 35,100,39 November Engineering Fees I I II Total Unpaid Claims 115,267.23 I . 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" E '" . g '" t " "" " 0 1j 0; .s '" ~ .~ ;; " " :s ~ 'P . 0 , ~ '" ~ 0 0 <8 '" g. ;; 0 1 z . , . . . ~ ~HILLS MEMORANDUM DATE: Agenda Item 3.B January 7,2003 TO: Mayor Beverly Aplikowski Council Member David Grant COuncil Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator Aaron Parrish ~ Community Services Director I FROM: SUBJECT: Character Generator Purchase ENCLOStJRES:, N/A OVerview To enhance the production of our cable television progrannning (City Council meetings etc. . .), staff is requesting authorization to purchase a character generator from CTV. The character generator will allow our Cable Technician to add graphics and text to our telecasts. With the addition of a character generator, we will be able to do the following: ~ Place the Arden Hills logo on all telecasts sponsored by the City of Arden Hills. ~ When the camera is zoomed in on a particular individual (Councihnember etc. . .) an effort will be made to overlay that individuals name. ~ Meeting/event, day, and agenda item if applicable will be overlaid onto the television. ~ Additional text and graphics as necessary. Finaneial.lmplications This piece of equipment is estimated to cost approximately $2500. CTV will sell the City the character generator as well as provide a warranty and service as needed. Currently, this is a capital item that is currently unbudgeted for 2003. However, the existing fund balance in the Cable Television Special Revenue Fund is sufficient to accommodate this purchase. Requested Action I. Authorize staff to purchase the character generator in an amount not to exceed $2500 using funds from the Cable Television Special Revenue Fund. . . . JAN-08-200] 08:02 aRW 612 ]7] 6526 P.02/06 URS BRW, Inc. AGENDA ITEM 3.C nRW Th'e~her SquiU'e 700 Third Stre<< South Minneapolis, MN 55415 Phone: t612) 310.0700 "OJ(: (612) 370-1378 To: Joe Lynch/Arden Hills City Administrator File: 37951-020-0101 From: Gregory S. Brown Arden Hills CilY Enginecr Oate: January 8, 2003 Subject: Pay Estimate #3 2002 Pavement Management Program - Huntcr' s Court -Waldon Place Background The City of Arden Hills awarded T.A. Schifsky and Sons of North 51. Paul. MN the 2002 Pavement Management Program on July 29, 2002 for a tOlal contract amount of $160,416.50, Pay Estimate # 1 and #2 for a total of $120,829.99 have been approved by the Council. Project Status The Contractor has completed all of the roadway work and restoration as well as Ihe punch list items. A final walk through will take place this spring to address any warranty items that may need allention. Recommendation The Arden Hills City Engineer recommends thc Council approve Pay Estimate #3 for T,A. Schifsky and Sons of Nonh SI. Paul, MN in the amount of $29,422. 17. A retainage of 5.00% is being held for this project until the final walk through has been complete this spring. ^ . . . Project: Owner: Owner No.: Contractor: ,tIRS Copy If Clty Copy Contractor Copv Inspector Copy 2002 Pavement Management Program for Hunters Court and Waldon Place City of Arden Hills APPLICATION FOR PAYMENT PAYMENT NO.3 BRW Job No.: T. A. SCHIFSKY AND SONS INC. 37951-020-0101 Application Date: For Period Ending: 1/6/03 1/13/03 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $160,416.50 $0.00 $160,416.50 $158,160.17 $0.00 $158,160.17 $7,908.01 $150,252.16 $120,829.99 $29,422.17 I hereby certify that all items and amounts shown are correct for the work completed to- date. Contractor: T. A. SCHIFSKY AND SONS INC. BY~ (; r...\~ S(,CreJ~ Date: (-~-D..3 The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. Date: / / 5/0< By: APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of 5 Payment No. 1 2 Payment History Payment End-Date 9/30/02 10/31/02 Payment Application Date 10/15/02 11/12/02 Amount $83,322.60 $37,507.39 Total Payments: $120,829.99 Page 2 of 5 . . . Application for Payment: Itemization eedu,e: A.ROADWAY Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $8.000.00 1.00 $8.000.00 1.00 $8.000.00 2021.501 2 REMOVE CONCRETE CURB AND GUTTER LF $2.00 1,484.00 $2,968.00 1,484.00 $2,968.DO 2104.501 3 REMOVE BITUMINOUS PAVEMENT SY $2.00 3.607.00 $7,214.00 3,607.00 $7,214.00 2104.503 4 REMOVE DRIVEWAY PAVEMENT (BITUMINOUS) SY $3.00 311.00 $933.00 311.00 $933.00 2104.503 5 REMOVE DRIVEWAY PAVEMENT (CONCRETE) SY $4.00 17.00 $68.00 17.00 $68.00 2104.505 6 REMOVE AND REINSTALL 8ASKETBALL HOOP EA $200.00 2.00 $400.00 2.00 $400.00 AND POST 2104.509 7 SAWCUT CONCRETE PAVEMENT (FULL DEPTH) LF $10.00 15.00 $150.00 16.30 $163.00 2104.511 8 SAWCUT BITUMINOUS PAVEMENT (FULL LF $4.00 391.00 $1,564.00 337.70 $1.350.80 DEPTH) 2104.513 9 SALVAGE SIGNS AND POSTS EA $50.00 2.00 $100.00 0.00 $0,00 2104.523 10 SALVAGE MAILBOX EA $50.00 16.00 $800.00 16.00 $800.00 2104.523 . COMMON EXCAVATION (P) CY $6.40 2,170.00 $13,888.00 2,170.00 $13,888.00 .501 SUBGRADE EXCAVATION CY $7.50 100.00 $750.00 0.00 $0.00 2105.507 13 SELECT GRANULAR BORROW leV) CY $10.00 1.310.00 $13.100.00 1,310.00 $13.100.00 2105.522 14 LANDSCAPERESTORATON LS $100.00 1.00 $100.00 1.00 $100.00 2105.601 15 STREET SWEEPER (WITH PICKUP BROOM) HR $100.00 5.00 $500.00 1.50 $150.00 2123.601 16 AGGREGATE CLASS V 100% CRUSHED TON $15.00 50.00 $750.00 0.00 $0.00 L1MEROCK 2211.501 17 AGGREGATE BASE CLASS V. 100% CRUSHED CY $23.00 909.00 $20,907.00 1,178.00 $27,094.00 L1MEROCK leV) 2211.502 18 CONCRETE DRIVEWAY APRON SY $40.70 170.00 $6,919.00 132.80 $5,404.96 2301.503 19 TYPE 41 BITUMINOUS MIXTURE DRIVEWAY SY $19.00 131.00 $2,489.00 277.50 $5.272.50 PAVEMENT 2321.511 20 TYPE LVNW35035C BASE COURSE MIXTURE TON $45.00 422.00 $18,990.00 426.07 $19.173.15 2350.609 21 TYPE LVWE35035C WEARING COURSE TON $48.00 422.00 $20,256.00 368.22 $17,674.56 MIXTURE 2350.609 22 BITUMINOUS MATERIAL FOR TACK COAT GAL $2.00 183.00 $366.00 183.00 $366.00 _S02 REINSTALL EXISTING MAILBOXES EA $50.00 16.00 $800.00 16.00 $800.00 2412.602 24 CONCRETE CURB AND GUTTER DESIGN S518 LF $10.25 1,490.00 $15.272.50 1,300.00 $13.325.00 2531.501 Page 3 of 5 -------- --- Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 25 6' CONCRETE DRIVEWAY PAVEMENT SY $44.00 10.00 $440.00 7.80 $343.20 2531.507 $1.000.00 . 26 TRAFFIC CONTROL LS $1.000.00 1.00 $1,000.00 1.00 2563.604 27 BALE CHECKS EA $10.00 20.00 $200.00 0.00 $0.00 2573.501 28 SILT FENCE. TYPE HEAVY DUTY LF $2.00 160.00 $320.00 50.00 $100.00 2573.502 29 SODDING. TYPE LAWN WITH 4' TOPSOIL SY $5.00 1,300.00 $6,500.00 1,122.00 $5,610.00 2575.502 30 BITUMINOUS PAVEMENT JOINT SAW AND SEAL LF $2.50 716.00 $1.790.00 0.00 $0.00 ??oo.000 Subtotal: $147.534.50 $145,298.17 Schedule: B - STORM DRAINAGE Unit Contract Contract To-Date To-Date No. Item Unit Pi'lce Quantity Amount Quantity Amount 1 REMOVE PIPE (STORM SEWER) LF $55.00 12.00 $660.00 12.00 $660.00 2104.501 2 REMOVE DRAINAGE STRUCTURE EA $410,00 2.00 $820.00 3.00 $1,230.00 2104.509 3 MUCK EXCAVATION cy $16.50 100.00 $1,650.00 100.00 $1,650.00 2105.507 4 TRENCH STABILIZATION ROCK CY $33.00 10.00 $330.00 0.00 $0.00 2501.604 5 15' RCP DESIGN 3006 CLASS V LF $66.00 6.00 $396.00 6.00 $396.00 2503.541 . 6 27' RCP DESIGN 3006 CLASS V LF $83.00 12.00 $996.00 12.00 $996.00 2503.541 7 4' HPDE OR PVC SUBDRAIN LF $4.70 300.00 $1,410.00 300.00 $1,410.00 2503.541 8 ADJUST VALVE BOX EA $150.00 2.00 $300.00 3.00 $450.00 2504.602 9 CONSTRUCT CATCH BASIN (2 FT X 3 FT) OVER EA $990.00 2.00 $1.980.00 1.00 $990.00 EXISTING PIPE 2506.507 10 CONSTRUCT MANHOLE CATCH BASIN (48') EA $1,540.00 1.00 $1.540.00 2.00 $3,080.00 OVER EXISTING PIPE 2505.507 11 ADJUST FRAME AND RING CASTING EA $200.00 6.00 $1.200.00 6.00 $1,200.00 2506.522 12 RANDOM RIPRAP CLASS III CY $BO.OO 20.00 $1.600.00 10.00 $800.00 2511.501 Subtotal: $12,882.00 $12,B62.oo Grand Total: $160,416.50 $15B,160.17 . Page 4 of 5 . . . URS BRW, Inc. AGENDA ITEM 3.0 BRW lbresher Square 700 Third SlIeet South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Joe Lynch/Arden Hills City Administrator File: 37951-022-0101 From: Gregory S. Brown Arden Hills City Engineer Date: January 7,2003 Subject: Pay Estimate #3 2002 Sanitary Sewer and Water Main Rehabilitation Project Background The City of Arden Hills awarded Visu-Sewer Clean & Seal of Fridley, MN the 2002 Sanitary Sewer and Water Main Rehabilitation Project on August 12,2002 for a total contract amount of $246,435.50. Pay Estimate #1 and #2 for a total of $115,490.07 were approved by the Council. Project Status Water Main The Contractor has compleled the directional boring, connection of the watermain and all associated items. The line is now functional. Sanitary Sewer The Contractor has completed Ihe manhole adjustments and relining. Sanitary Sewer Test and Seal The Contractor is approximately half way through the testing and sealing program and is expected to be finished by mid February. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #3 for Visu- Sewer Clean & Seal of Fridley, MN in the amount of $49,691.42. A retain age of 5.00% is being held for this project. r . . . APPLICATION FOR PAYMENT PAYMENT NO.3 fURS Copy J C~y Copy Contractor Copy Inspector Copy Project: Owner: Owner No.: Contractor: 2002 Sanitary Sewer and Water Main Rehabilitation Project City of Arden Hills BRW Job No.: VISU-SEWER CLEAN & SEAL, INC. 37951-022-0101 Application Date: For Period Ending: 1/3/02 12/30/02 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $246,435.50 $0.00 $246,435.50 $173,875.25 $0.00 $173,875.25 $8,693.76 $165,181.49 $115,490.07 $49,691 .42 I hereby certify that all items and amounts shown are correct for the work completed to- date. Contractor: VISU-SEWER CLEAN & SEAL, INC. By: yd~ 6- ~___ Date: /- ~ -OJ The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. Date: !/S/b '] By: APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of 5 Payment No. Payment History Payment End-Date 2 9/30/02 10/31/02 Payment Application Date 10/15/02 11/12/02 Amount $65,624.57 $49,865.50 Total Payments: $115,490.07 Page 2 of 5 . . . Application for Payment: Itemization eedule: A. WATER MAIN Unit Contract Contract To-Date To~Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $5.500.00 1.00 $5,500.00 1.00 $5,500.00 2021.501 2 ABANDON S' DIP IN CASING LF $2.50 100.00 $250.00 0,00 $0.00 2104.501 3 REMOVE EXISTING S' DIP WATER MAIN LF $2.50 1.260.00 $3,150.00 1.168.00 $2.920,00 2104.501 4 DIRECTIONAL BORE 8' PEP WATER MAIN LF $29.50 170.00 $5,015.00 0.00 $0.00 2503.541 5 314' PVC WATER SERVICE LF $31.50 60.00 $1.890.00 5.00 $157.50 2503.603 6 314' PVC SERVICE WITH CURB STOP EA $1.575.00 1.00 $1.575.00 1.00 $1.575.00 2503.603 7 6' PVCWATER MAIN LF $50.00 10.00 $500.00 10.00 $500.00 2503.603 8 S' PVC WATER MAIN LF $29.50 1.120.00 $33,040.00 1,16S.00 $34,456.00 2503.603 9 DIP FITflNGSlWRAPPED LB $4.00 500.00 $2,000.00 500.00 $2,000.00 2504.602 10 INSTALL HYDRANT / 6' GATE VALVE EA $4,200.00 1.00 $4,200.00 1.00 $4.200.00 2504.602 11 CONNECT TO EXISTING EA $2,625.00 2.00 $5.250.00 2.00 $5,250.00 2504.602 , TRAFFIC CONTROL LS $2.100.00 1.00 $2,100.00 1.00 $2,100.00 .601 3 8ALE CHECK EA $0.01 50.00 $0.50 0.00 $0.00 2573.501 14 SOO WITH 4' TOPSOIL SY $0.01 1.110.00 $11.10 1.110.00 $11.10 2575.501 15 SILTFENCE LF $2.00 200.00 $400.00 0.00 $0.00 2575.502 16 SEEDING WITH MULCH AC $1.00 0.60 $0.60 0.60 $0.60 2575.505 Subtotal: $64,882.20 $58,670.20 Schedule: B. SANITARY SEWER RELINING Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount auantity Amount 1 MOBILIZATION LS $1,330.00 1.00 $1,330.00 1.00 $1,330.00 2021.501 2 10' VCP RELINE LF $26.00 1.380.00 $35.880.00 1,378.00 $35,828.00 0000.000 3 12' VCP RE.L1NE LF $26.00 600.00 $15.600.00 612.00 $15,912.00 ??oo.000 4 REMOVE MANHOLE STEPS EA $50.00 35.00 $1.750.00 37.00 $1.850.00 2104.509 5 INSTALL MANHOLE STEPS EA $81.00 35.00 $2,835.00 22.00 $1,782.00 2503.602 . REBUILD MANHOLE INVERT EA $1,100.00 3.00 $3.300.00 0.00 $0.00 .602 7 ADJUST RINGS AND CASTING EA $525.00 9.00 $4,725.00 9.00 $4,725.00 2506.602 Page 3 of 5 Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 8 CHIMNEY SEAL EA $485.00 9.00 $4.365.00 9.00 $4,365.00 2506.602 SUbtotal: $69,785.00 $65,792.00 . Schedule: C . TEST AND SEAL Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $3,000.00 1.00 $3.000.00 1.00 $3,000.00 2021.501 2 JOINT TEST 8' EA $27.50 2,500.00 $68,750.00 1.342.00 $36,905.00 2503.602 3 JOINTTEST 10' EA $35.00 25.00 $675.00 0.00 $0.00 2503.602 4 JOINTTEST 18' EA $55.00 275.00 $15.125.00 0.00 $0.00 2503.602 5 JOINTTEST 21' EA $65.00 185.00 $12,025.00 12.93 $840.45 2503.602 6 JOINT SEAL 8' GAL $9.30 480.00 $4,464.00 932.00 $8,667.60 2503.602 7 JOINT SEAL 10' GAL $9.30 10.00 $93.00 0.00 $0.00 2503.502 8 JOINT SEAL 18' GAL $9.30 207.00 $1.925.10 0.00 $0.00 2503.602 9 JOINT SEAL 21' GAL $9.30 184.00 $1.711.20 0.00 $0.00 2503.602 10 MANHOLE SEAL CHEMICAL GAL $38.00 100.00 $3,800.00 0.00 $0.00 2506.602 $49,413.05 . Subtotal: $111,768.30 Grand Total: $246.435.50 $173,875.25 . Page 4 of 5 Application for Payment: Itemization Summary Contract To-Date Amount of . Schedule Amount Work Completed A-WATER MAIN $64,882.20 $58.670.20 B. SANITARY SEWER RELINING $69.785.00 $65,792.00 C . TEST AND SEAL $111,768.30 $49,413.05 Grand Total: $246,435.50 $173.875.25 . . Page 5 of 5 . - ~ ~ EN HILLS MEMORANDUM DATE: AGENDA ITEM: 3.E January 9, 2003 TO: Mayor and City Council FROM: Cynthia Young, Personnel Director/Deputy Cle SUBJECT: Appointment of Brenda Holden to City Council ENCLOSURES: Oath of Office . BACKGROUND: . At its January 8, 2003 SPECIAL MEETING, the City Council agreed to appoint Brenda Holden to fill the City Council vacancy, which occurred when Mayor Aplikowski was elected in November, 2002. Ms. Holden shall be officially installed as City Councilmember at the January 13,2003 Council Meeting, with Mayor Aplikowski administering the Oath of Office. . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA I, Brenda Holden, do solemnly swear that I will support the Constitution ofthe United States, of the State of Minnesota, and faithfully discharge the duties of the office of Council member ofthe City of Arden Hills in the County of Ramsey and State of Minnesota, to the best of my judgment and ability, so help me, God. Signature Subscribed and sworn to before me this 13th day of Januarv ,2003 Signature (Witness/Councihnember) . ~ ~HILLS MEMORANDUM Agenda Item 6.A.l DATE: January 9, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator FROM: Aaron Parrish - Community Services Director !If SUBJECT: City Hall HV AC ENCLOSURES: 1. January 6, 2003 Memo from Dave Scherbel . Overview Attached is a memo from Dave Scherbel, Building Official, regarding the City's HV AC system. As a part of the ongoing operation ofthe City Hall facility, it is staffs perspective that an annual preventative maintenance program is advisable. Maintenance covered under this contract would include software maintenance (our system is controlled via a software program), quarterly system evaluation, and routine maintenance including belt and filter replacement. While the contract contemplates quarterly maintenance, in the future we may be able to drop down to biannual maintenance once the system is more predictable. Additionally, given the problems we have had with the system (high humidity, inconsistent heating and cooling etc. . .), staff is requesting that a thorough analysis of the system be done to determine what problems exist, why they might have occurred, and what solutions may be available. See the attached memo from Dave Scherbel for additional information. Financial Implications It is anticipated that these expenditures can be absorbed within the City Hall Facility operating budget. Requested Action . I. Consider approval of the HV AC Preventative Maintenance Contract in the amount of $3364.00 annually. 2. Consider authorizing staff to proceed with the commissioning of our HV AC system in an amount not to exceed $8,000. . . . ~. ~ EN HILLS MEMORANDUM DATE: January 6,2003 TO: Aaron Parrish, Director Community Services ~~ . FROM: Dave Scherbel, Building Official SUBJECT: City Hall HV AC The new City Hall building's mechanical equipment needs to be regularly maintained. Due to the complex nature of the mechanical system, boilers, air handlers, V A V s, pumps, dampers, all computer program controlled by a Johnson Metasys system, needs to be regularly serviced by highly qualified service technicians to ensure the system is operating at peak efficiency. This will also provide a preventative maintenance program to limit more costly emergency repairs to the system. Staff obtained bids from four mechanical contractors to service the building. The quotes are as follows: . Harris Companies $3,284.00 . Johnson Controls $3,364.00 . Northern Air $3,120.00 . New Mechanic $4,140.00 After considering 'all aspects of the aboYe quotes, staff recommends that Johnson Controls be awarded the contract. Johnson Controls is the provider of the control and software equipment. Staff believes they are the most qualified to maintain our equipment. In addition to awarding the mechanical service contract, staff has over the past year, had numerous issues. with the mechanical equipment. The issues range from inconsistent temperatures (too hot/too cold), to high humidity levels. The humidity level has been at 70% and has affected the performance of printers & copy machines. Staff has had numerous conversations and meetings, both as a group and separately, with the mechanical engineer, mechanical contractors, and architect who all have different opinions on how to remedy the problems, often conflicting with each other. Staff has received a quote to install Carbon Dioxide detectors in the building to help control humidity and increase efficiency. The quote is for $4,650.00. There is no guarantee that this will remedy our problems. Memo to Aaron Parrish January 6,2003 City Hall HV AC 2 . Staff is of the opinion that the best solution is to hire an independent contractor that did not install Or design the system to come in and evaluate the design, installation and functions of the mechanical system. This process is called commissioning of the HV AC system including the BAS system (software/coIltrols). This is a detailed examination of our system. The report that is provided will review the design of the system and the installation of the system per design and per the manufacturer's specifications, then make recommendations as to how best to remedy the problems We are experiencing with the HV AC system. A copy of the Commissioning Report completed on a larger project, MVS Pinewood Elementary is enclosed for your review. This report will give you a general idea of the type of report we would be getting. Staff obtained a quote from Johnson Controls, the manufacturer supplier of most of the control equipment. Again, Johnson Controls was not involved in the design or installation of our HV AC system. Since Jollnson Controls manufactures the controls for our system (a Metasys program), staff feels they are the cOntractor most qualified to review the system. The bid staff has received is $7,468.00. Again, this is a very thorough report and staff believes this to be our best tool to examine our BVAC system and remedies for our problems. This report will also identify improper control/design or installation on the system and identify the parties responsible, if any, for repairs to the system. The bottom line is we have a system that does not function as per design, with no guaranteed solution to our problem. We could go ahead with the C02 and humidity sensors for $4,650.00 and still be experiencing problems after the installation. The City has been withholding funds (approximately $10,000) from Rochon Corporation until an acceptable solution to our HV AC problems is reached. Staff believes this commissioning report will go a long way in the right direction to solving our HV AC problems. . Recommendation Staff recommends the City have Johnson Controls as our preventative maintenance contractor for a fee of $3,364.00 annually. They will make quarterly maintenance checks and inspect our system for proper performance. Secondly, staff recommends we do the commissioning of our HV AC system. Although this report does not pay for repairs to our system, it will make appropriate recommendations to solve deficiencies (such as installing the C02 and humidity sensors). Johnson Controls will stand behind their recomrnendations and work with the City to make sure our system is running at optimum efficiency and performance. . Alliance@ -11- 0~HNSON CONT~LS . Customer Name Address City Building City of Arden Hills 1245 West Highway 96 Arden Hills Planned Service Agreement Agreement No. State MN Zip 55112 Location Proposal Date 12/03102 Loc. ID No. Scope of Service Johnson Controls, Inc. (JCI or Johnson Controls) and the Customer agree that the services checked below will be provided by JCI at the Customer's facility. The Terms and Conditions, Ass uranee Services, Eaulomant Listinos, and Schedules included in this Aoreement cover the riohts and obliaations of both the Customer and Jel. Primaty Air Reciprocating Air Primary Heating Facility Conditioning PRIME Premium Premium Management Premium - - - Equipment Conditioning Equipment Systems X X Basic Equipment Basic X Basic Basic. - - Fire Detection & Associated Air Automatic Security Management Premium Conditioning Premium Temperature Premium Management Premium - - - - Systems & Heating Controls Systems Basic Equipment Basic Basic Basic - - - - Maintenance Filters(Quarterly) Facility Management Openrtions Services Training - Premium - - - Basic - Extended Service Options for Premium and PRIME Coverages a.repair services will be provided during JCi's normal business hours. unless one of the following options is checked: _ Extended Service - JCI wiD provide on-site response 24 hours a day. 5 days a week (Monday thru Friday. except JCI holidays). 24-7 Extended Service - JCI wI provide on-site response 24 hours a day. 7 days a week (including hoHdays). Term/Automatic Renewal This Agreement takes effect on January 1 20 03 It will continue for an original term of ~ year(s). It will automatically renew on a year-to-year basis after the original term ends unless the Customer or JCI gives the other written notice that n does not want to renew. The notice must be delivered at least 30 days before the end of the original term or of any renewal year. Renewal price adjustments are discussed in the Terms and Conditions. Price and Payment Tenns The total price for JCI's service during the original term of this Agreement is $ 3.364.00 Three Thousand Three Hundred Sixty Four Dollars and Zero Cents n.nnnnn'n...n.nn.n.n.n... n.n.......n...........n".."nn"nnn..nn"n n nnn......nn...... ..n.... ..................... ..........nn...nnn" """no n.."......$..3.364 .00 annually. This amount wi! be paid to Jel in One installments of $ Three Thousand Three Hundred Sixty Four Dollars and Zero Cents ...........................................n......................................"."""""""""."..........................n.n.."...$3.364.00 These payments will be due and payable wilen the Customer receives JCI's Invoice and in advance of the services JCI is to provide. JOHNSON CONl"ROLS, INC. CUSTOMER ~~ J.. jj- P(;j-,d ~~{' I ?I!I~ y Tille ~ ServiceTeamSlI isa" 0 121OJK12 By Signature TO. D'" JCI Manager (~not valid until signed by JCI Manager) Date Tllis.proposaIisvalidfa"thiltydaysfrcmpq:osaldate. TelephoneNI.IITlber JiAch Minneapolis Office Branch Phone # (800-677-7650) ~ddress 1801 67" Ave. NoI1h Brool<lyn Cenler, MN 554JO Addltlonal Terms and Conditions follow Customer P.O. # Renewal Dale Der;ember 31. 2003 Fonn E9115 (Rav 09/92) Customer Name City Of Arden Hil~ Additional locations . Building Location Location I 0 # Supplemental Price and Payment Terms All material and labor outside the scope of this agreement will be invoiced at Preferred Customer rates. Mecllanic Rate $85.00 Apprentice Rate $65.00 T ecIInical Rate $110.00 Standard Biliing rales wilhouta contiacl is as follows: Mecllanic $95.00. Apprentice $75.00. Tecllnicat $140.00. Quarterly inspeclioosto be pertonned wilh advance notice wilh customer. . Additions and exceptions "" """""ER Fonn E9115 (Rev 09/92) . TERMS Terms and CondItions 1) DEFINITIONS (a) COVERED EQUIPMENT means !he equipment fa' whicll seI'Iices are 10 be ~ prrMded under !his Agreement. Cov<ired Equipment is defined by the appicabIe AssuIa1ce Services pages ood Equipment LisIs _ to !his Agreement. EQUIPMENT FAILURE mealS the sudden ood a;cideoIlj failure of moviJg palls or _ or eIectron~ compooenls thai are pat of !he Covered Equipm",t and thai are necessay fa' its aperaIion. (e) SCHEDULEO SERVICE VISITS include labor required to peIfoon inspections ood preventive mantenance on Covered E'lJipmenl (d) SCHEDULEDSERVlCEMATERlALSi1cIudem_'"'I"Wedtopelfoon Sche<lJkld SeIVice VISits on Cov<ired E'lJipmenl (e) REPAIR LABOR OcIJdes labor. necessalJf to restore Cov<ired Equipm",t to wor1dng condition foiIJwing an ""'ipm",t F,*,re ood excludes fdlj equipment replacement due to oo.cAescence or unavalabilly of palls. (f) REPAIR MATERIAlS inclJdes m_ necessalJf to restore Covered EQuilment to wor1dng condition fabMng ... Equipment F,*,re and exdudes total eq~ replacement due to obsolescence or un_ity of palls. AI JCI's option, Repar Materials may be new. used, or recondIIioned AI Repar Materiais are covered by !he werranty as desCIibed bekJw. 2) SERVICE COVERAGE OPTIONS (a) BASIC COVERAGE includes Scheduled Selvice Visils, plus Schedukld Service Materials if elsewhere noted in this Agreement, for covered Equipment (bl PREMIUM LEVEL COVERAGE includes BASIC COVERAGE as well as Repair Labor, plus Repatr Material ~ elsewhere noted in Ih~ Agreement, for covered Equipment (c) PRIME lEVEL COVERAGE includes BASIC COVERAGE as well as Rep<ir l1i>or. plus Repar M_ ~ elsewhere set ftrIh in this Agreem"'l fa' Cov<ired EqujJment consisting of centriIug<j. 0000rpIi0n, or screw chllers, PRIME lEVEL COVERAGE also includes Rep<ir l1i>or. and Repar MaleriaIs ~ oiheIwise set forth in this Agreement fa' dagnosed inminent equipm",t failure as we! as actual E",ipment Fature. PRIME LEVEL COVERAGE includes the kfuNiIg seI'Iices ood '"'I""""errts. JCI wD analyze diagnosticlEs1s including PreoVue _.Analysis, . spedrochemical 01 analysis. and megOOm read'0'(jS. Aft ~na;1ic IEs1s must be pIIbmed aI JCI-presaibed lrequencIes ood to JCI-specified test siarmm. ~ elsewhere noted in this Agreement. _ wit indude Repair labor. and Repair Material fa' heat excha1ger lubes W an Eddy Current Anaysis. acceptable to JCI, has been peIfooned in the three yeall prior to th" Agreement and is provided 10 JCI, or such a test WI] be peIfooned as pat of the Agreemenl _ JCI's lIIlIysis suggest Ille exisIence or the possibiity of equipment deterioraIion outside anIicipaIed oracceptalJk>conditions. JCI may aliIs option lake cooective stEps necessay to prevent further deterioraIion or break""" of Ille Cov<ired Equipment. JCI retains sole jJdgment wer whether equipment condiIions are considered accepIa>Ie, whether correcIive stEps sIlouij be Iak",. or what stEps. W any, need to be laken. Perform...ce of any cooective steps under Illis PRIME coverage " not a g""",tee thai Equipment Failure or dcwn1ime will not occur. 3) EXTENDED SERVICE includes _ seIVice fa' repa,s and ~ avaiable on~ W Cuslooler has PREMIUM or PRIME coverage The price tor Extended SeIVice, W chooen by Customer. is pat ofthefdlj price Customer wID pay. _ a defect be found IlJring an Extended SeIVice vis~ Ihal JCI " not responsille fa' under !his Agreement, Cuslooler lijrees to pay JCI's standald fee fa'any seI'Iices rendered. Shooij Repair laI>or or Repair MaIeriaIs be peIfooned in periods beyond the Extended SeIVice period, Customer lijrees to pay JCI's standald fee fa' any seI'Iices rendered beyood !he Extended Service period. CONDITIONS A. INITIAL EQUIPMENT INSPECTION FOR PREMIUM OR PRIME COVERAGES JCI wit nspeclthe Covered Equipment within 45 days of !he date of !his Agreement or as _ or aperaIionaI candmms penn!. JCI wiI advise Customer W JCIIinds any Covered Equipment not in wori<ing order or in need of repar. With the Cuslomer's .~. JCI wi! peIfoon the wori< necessay to put the Covered Equipment in proper wor1dng conditioo. Th~ wori< Wil be done at JCI's _ fee tor palls and labor in effer:t at that time. If the Cusloo1er does not went JCI to do the wori< _ by JCI. or W Customer does not have the wori< done, the equi>ment wi! be remwed from the 151 of Covered Equipment and the price of th" Agreement witlhen be a<!usted. B. WARRANTY JCI w"",,1s thai iIs seI'Iices wi be prrMded in a good and wori<ma1ike m...ner and Ihal palls repaired or replaced by JCI wM be free from defects in wori<manship, design, and material until the ",d of this Agreem",1 or for one 'J8", whichever is eaIier. JCI's sole ob6gatian sllaI be to repair or to replace defective pa1s or to pmperIy redo defective seI'Iices. Jel DISClAIMS AlL OTHER WARRANTIES ON THE EQUIPMENT FURNISHED UNDER THIS AGREEMENT, INClUOING ALL IMPliED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTiCULAR PURPOSE. C. SCOPE OF SERVICE Customer understands that JCI is a provider of services under this Agreement. Jet shall not be considered a merchant or a vendor of goods. If JCI inttalls or furnishes a piece of equipment under this Agreement, and that equipment is covered by a warranty from the manufacturer, Jet will transfer the benefits of that manufacturer's warranty to Customer if this Agreement with Customer terminates before the equipment manufacturer's warranty expires. D. CUSTOMER OBLIGATIONS AND COMMITMENTS TO JCI 1) The Customer warrants that. to !he basi of Cuslomer's kooMedge, ~ Cov<ired Equpment is in good worIing condition and Ihal Ille CUstomer has given JCI aI i1fonnatian of whicll Customer is aware concerning the condition of the Cov<ired EquiJrnenl 2) The Cusloolerlijrees that, during the term ofth~ Agreement.theCustomerwil: la) operate the Covered Equipment a::cording 10 the manufaoturer's recommendations; (b) keep axurate ood current wori< logs ood i1fonnatian on the Covered Equipment as recommended by the millufacturer, (c) pItNide an adequate en1lirooment fu Cov<ired Equipm",1 as recommended by the manufacturer or as recomm",derI by JCt, ilcluding adequate spa:;e, eIedricaI power. ar condlionilg, and hum~ity control; (d) notiIy JCI immediately of any equiJrnent nujfunclion, breakdown, or other condition aIfediIg theaperalion of the Covered ""'ipnent; (e) aIbN JCI to start and stop, perio<IcaIy Ium off, (]' aIlerwile mange or temponriy suspend equipment operations so that JCI can peIfoon the services required under th~ Agreement and I~ pItNide proper condenser ...d ooler water lrealment as necessal)', tor !he proper functioning of Covered Equipment it sum seI'Iices are not JCI's responsililly under th~ Agreement. 3. The Customer acknowledges that its failure to meet these obligations wiJI relieve JCl of any responsibility for any equipment breakdown, or any necessary repair or replacement, of any equipment. E. CHANGES TO CUSTOMER EQUIPMENT The Customer retains the righl to make changes or allerations to its Equipmenl If. in JCI's opinion, such changes or alterations substantially affect Jel's services or obligations, JCI shati have the right to make appropriate changes to the scope or 10 the price of this Agreement or to both. F. ACCESS The Customer will give JCI full access to aU equipment that is elk COIJeled Equipment or associated with it when JCI requests such access. If access cannot be provided, JCI's obligations under this Agreement will be suspended until such access to the equipment is provided. Matters affecting JCI's access to the equipment may include, but are not limited to, the removal, replacement, repair, refinishing, restoration, reconstruction, or other remedial actions taken by the Customer with respect to equipment Of to the Customer's facility. Suspension of JCl's dulies fa this reason will not cancel or suspend any of the Customer's obligations under this Agreement G. EXCLUSIONS JCl's seI'Iices under this Agreement do not include: 1) SUppl'IeS.l>:CesSOIies. or any items ml101a1y consumed during the use cf Cov<ired EquiJrnent such as ribbons, bulbs. ...d ~ 2) calls resuiling from lack 01 operator_ preventive maintenance. s_ pmI:tan1s.oroperatorerror; 3) service calls due to failures resuiling from acIs of God, abuse or misuse of ""ipmenl or ateIations, modificatioos, or repais to equjJment not peIfooned or provided by JCI; 4) the furnishing of m_ and supplies tor painting or refinishing equipment 5) eIectri:::aI wori< to the Cuslooler's tacitity necessay because of equipmen~ 6) seIVice catIs resulting from atlachments made to Covered Equ!Jment or aIler equiJrnent not covered by th~ Agreement; TJ the repair or """"""''''I of_. casings. _,slrucluralsuPl'O'1S. tower iiV_, hydron~ and pneumalic ~. and vessels. gaskels, and ~ not nonna~ replaced or _ed on a scherfuIed basis, ...d I!!IlJ()Y!j of aI from 8) eeMce _resullilg from the eflecIs of emsioo. cooosioo. aci:J cleaning, or damage from II1OXpOCled or espeOOly severe freezing weather thai is beyood what is prevented by JCI', normal manleM1ce; 9) worI< caJSOd by "'l' op<ralion of, adjJsIments 10, or repar 10, Covered Equipment by oIh... nlll authorized in advEl1Ce by JCI; 10) worI< caJSOd by the neg6gence of oIh.... induding but not rrnited 10 equipment operaIors end waler treatment compalies; 11) service calls due 10 fei~res caJSOd by improper enviroom_ can<lrtioos aIlecIiJg equipnent or eIecIricaI pa.ver IIuctualions, IT due 10 condrtioos beyond JCIS contro, ond service calb requied because JCI hOO I'O\'iOJSIY been denied access 10 the equipment and 12) disposal of hazlI1Ioos wastes. HazmIoos wasles rermin the property ond the responsbily of the Customer even when removed from equipment or replaced by JCt as provided by the terms of this Agreement, The Customer shall be responsible fa the proper stornge and dispreal of hazanloos wastes. This includes. but is notOniled to, used <ii, conianinaied (]' unconianinated refrigeranI. and PCBs. H. JCt'. EQUIPMENT JCI may proYide toos, documentatioo, palels. or other conIJ(j equipment in the Customer's buidilg fa JCI's conllOOiooce In pEffonning JCI's sel'lices. That equipment shall reman JCt.s property. JCI retains the rtIht 10 remove such items at any time during the term. or upoo the term~aIion of. this Agreement I. INDEMNITY JCI and the Customer agree thai JCt shat be responsille oo~ fa such Injury, klss, or danlage caused by the inlentional misconduct (]' the negrlQOllll>Ol (]' anissioo of JCI. JCt ond the Customer agree to indemnify and to hold each other, "cIuding their oIIiceIs, agenls, _. ond employees. hannless from all daims, demonds. or suits 01 "'l' koo. incIudiog all legal cools and alIaney's fees, resullilg loon the ..enIiooal misconduct of ther empkJyees (]' any neg6gent l>OI (]' anisskln by their employees (]' agenls. The obIgaIions of JCI ond of the Customer under this plIagraph are further subject to plIag~ J and K bei<MI. J. UMITATION OF LIABIUTY 1) Neither JCI 00' the Custom.. wi! be responsiJle 10 the other fa any special. kJdirect (]' consequenlia damages. Neither pOOy wiI be responsible to Ihe other fa dan1ag~ klss, injlry. (]' delay caused by can<lrtioos Ihat are beyond the reasooabIe control. and wilhool the inlentioo~ misconduct (]' negigence, of Ihat pOOy. Such condilioos include, but are nlll timiled to: (a) acts 01 God; (b) acts of Government agencies; (e) slJi<es; (d) Iabcr lispules; (e) Ire; (Q expIooions (]' other casualios; (9) 1hefIs; (h) vandalism; (I) riots orW(r, or (j) unava~ of pals, materials orsupplies. 2) ff Ihis Agreement ccveIS lire safely or securily equq,ment the Gustaner under.;tands thai JCI is not an Insurer regWng !hose seIVices. JCI shall nlll be responsllle fa "'l' demage (]' klss that may resul from lire safely (]' securily equq,ment thai fails to pEffonn properly or fails to prevent a casually klss. 3) JCI is not responsiJle lor "'l' injury, klss, or ~e caJSOd by equipment thal is not Covered Equipment It ASBESTOS ANO HAZARDOUS MATERIAlS Jel's work and seIVices unda-Ihis Agreement exdude anything connected or asscdaled wlh asbeslal or hazlI1Ioos malerials. JCI shall not be required 10 perloon "'l' identificalions, _ent, ciemup, conIJ(j, (]' removal of asbestos (]' hazadoos materials. The Customer Ief"OSOIlIs Ihat, 10 the best of the Gustomer's kna.vIedg~ there is no _os (]' hazmloos m~eriaI in the Custome(s buidi1g thai willn "'l' 'Na/ affect JCI's worI<. Should Jel become aMare of or suspect the pmsence a asbestos (]' hazadoos materials, JCI shall have the rtIht to stq> worI< in the affected area inmediately ond notify the Customer. The Customer wit be resporlSJbIe fa d<i1g whatever is necessa'Y to cooecI the _ " a<:caOalce wiItl aI appIiciilIe slalutes and regulalions. The Custom.. agrees to assume responsibility fa "'l' claims aisi1g rot 01 or relating to the presence of asbestos (]' hazmloos m_ in the Cu,laner's buiding. Fonn E9115 (Rev 09/92) L Jet's EMPLOYEES The Customer acl<nCN/1edges Ihat JCrs employees are a valuable _10 JCI. The Custom.. ")rees to pay JCI en amount equ~ to 12 mooihs of salay lor each JCI emp/oyee who worI<ed at the Custome(s faciity that is then hrel by the Custaner al8lT'f time during the lam 01 !his ~reement and fa 60 days thereafter. In addition, the Customer agrees to relmbu",e JCI_ costs associated with erry training JCI provided to such em~oyees during the three before the dale the Customer hires such employees. M. ASSESSMENT II is the Custome(s respons!lility to pay aI taxes or c<her government chl<ges relating to the transfer, use, CN/nership, selVicing, (]' possession of eny equipment relating to th. Agreement N. RENEWAL PRICE ADJUST'MENT JCI will provideCustomerwilh notice of"'l' adjJslmentsin the Agreement pr'<:e appt;:abIe to a renew~ peOOd no Ialer then forty-tive (45) days prior to the comm~ 01 thai renewal period Unless the Customer term~ates the Agreement as provided ~ the TamJAutom!lic Reoew~ prwision 01 !his ~reement, the EKjusted pr'<:e shall be the pr'<:e fO' the renew~ peOOd. O. RESOLurlON OF DISPUTES ff a a.puIe /lises, the paIties shal pIlIllpt1y attempt " good fiiIh to _ the dispute by negoIiaIIoo. Ai disputes nlllresdved by negdialion shai be res<Jved" a:x:ordancewilh the Commercial Ru... of the American ArtJifJation Asso<ialioo " affect ~ thai tine, except as morilied herein. An disputes shall be decided by a single _. A _ shaI be rendered by the_orno Ialerlhan ninemorrths after the dernandfa _ isfied, and Ihe _shalstaleinwrli1glhefacfu~ andleg~ basislorthe...anl. No <i.sorNery shat be penni1ted. The _ shall issue a schedJi1g order thai shal not be rTKXiIied except by the mu1ual agreement of the paIties. Judgment may be entered upon the awanl" the h91esl_ of fedeni court having jurisdGion (Ner the malter. The prevailing pa1y shallreoover all cosIs, including alIaney's fees, ~cuned as a resuk of the llspute. P. MISCELLANEOUS PROVISIONS 1) MY notice thai is requied to be given under th. Agreement must be in WIling ond sent to the pa1y at the address noted 00 the Iisf page a !his Agreement 2) This Agreem",t cannot be transferred or assigned by _ pOOy without the prior wrtI1en consent of the other pOOy. 3) This Agreement is the entire Agreement between JCt and the Customer ond . supersedes erry prior ooi undemtandings. wrtI1en agreements, pI{\lOSais, O' comlmmicalioos between Jel and the Gustaner. 4) My change or Il1OdiOCalion to this Agreement wiI not be _ tmless made ~ writing. This wriIt", Instrument must sper:ificalIy indicate thai ~ is an ...",cment change, orm~tolhis~ent 5) The Custom.. acl<nowIedges and agrees that "'l' purchase order issued by Customer, in accordance with this Agreement, is "tended oo~ to eslab6sh payment au1hority tcr the Custome(s i1Iemal acmmli1g purposes. No /Xlrchase order shall be considered to be a coooteroffer, 3I1lendment, modiIicalioo. or other _ to the tenns of this Agreement No term or _ _ in the Customer's /Xl_ order will have any force (]' effect 6) Should 8IT'f changes to relevent regulalioos, laws. or codes ,ubstanIialIy affect Jel's Services or obIgalions, the Customer agrees to negOOate with JCI fa !\lPfOIlIia!e changes 10 the ~O' pr'<:e of the Agreement.. both. 0~HNSON CONT~LS . . 0 :;; :;j n n ~ S' tT1 :;:: [J} ,.., ... n 0 0 g. ~ [ ~ &3 n <: 0 " S- a !"l . 0- S' ~ l:I !l ~ " " ..... a ~ tl:l i1. "" ~ ~ 'T1 :> ~ ~ ~ s' ..)l ~ s' ~ a !3 'T1 a ".. ~ " l:I !"l tl:l ~ "" ~ '0 ~ 8. :r: ::<J ~ '" ~ if " 0- ~ if < ~ '0 X X X X X X X X X X x .../i~ n Q" .......x~ S, 2;- ..' 9 S' S' S' S' S' S' S' S' S' S' S' > ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Xi . .......iii. ~ '0 '0 '0 '0 '0 '0 '0 a a II a a a a a " a " ~ !:t. a a :~.<,'i g" ~r g g" g" g" 0" o' g- g' g' " " .... I..>>>..... z z z z z z z z z z z .. ii' /:I~'~/ ',. .... - - - - - - - - - r::; - , ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ii.>; .ii< 'ii'xil., i.iX>i ..i~ <~ ./\ - - ~ w ~ w ~ w - ~ w <'i~ .. ...... '.~ ..... ,.., 0 tl:l :;' .... n e' !"l R<> .,V< - !"l ~ S' 0 " ~ ... Vi ~ ,ii '.. ...... 'i{l .... . 3:: , ~ ~ '.ifi.! ~ g; '" ~I ~ tT1 ~; ~ ... z - ... ,.., 'T1 ~ - y~ .... "l '. v. tl! -1")- ... . .. '" 5. .. . . trl .c = -. '0 it e _ ~ -. = = -= t"'n _. ~ '" - -. = iJCI JOHNSON CONTROLS OPERATIONAL VISIT HVAC TASKING SCHED #020-000B CONDENSING UNIT CONTRACT No.: SSVR No.: . EQUIPMENT ID: EQUIP. DESCRIPTION: LOCATION ID: LOC. DESCRIPTION: THIS VISIT INCLUDES SPECTROCHEMICAL OIL ANALYSIS (SCH #080) DONE CODE TASK TYPE TASK DESCRIPTION VISUAL INSPECTION AND CLEANING I Unusual noises, vibration, odor, etc. I Secureness of guards, doors and panels I System leaks in piping, flange connections, etc. C Remove debris from louvers and dampers UNIT CONTROL PANEL C V I Cabinet for cleanliness, moisture, oil, etc. Indication and alarm devices Check for obvious errors on installed pressure and temperature gauges. Moisture indicators Master control panel . M V STARTER AND CONTACTORS I Enclosure and components for cleanliness, moisture, oil, etc. I Contacts for signs of wear, arcing, overheating, etc. M Load amperage for loads greater than 1/2 HP., record on Page 2 COMPRESSORS M Complete compressor log sheet, Page 2 for each compressor V Oil cooling system COMPRESSOR MOTOR(S)-OPEN COMPRESSORS C Motor cooling openings L Motor bearings I Vibration and noise WATER COOLED CONDENSER I Leaks, corrosion, etc. . COMPLETION DATE: / / By: TIME SPENT: --- --- (Includes all pages of this schedule.) -JOHNSON CONTROLS OPERATIONAL VISIT HVAC TASKING SCHED #020-000B CONDENSING UNIT EQUIPMENT ID/Desc.: . DONE TASK CODE TYPE TASK DESCRIPTION SSVR No.: CONDENSER SECTION (AIR COOLED) V V V L IR I I Fan cycling control Fan speed control Damper positioning control Motor, fan and shaft bearings Belt tension and condition Vibration and/or noise Fan and motor mountings for security MOTOR LOG SHEET M . MOTOR NAME SIZE HP AMP READINGS Ll L2 L3 NP* * NP - NAME PLATE AMPS COMPRESSOR LOG SHEET M Complete compressor COMP SUCT DISCH NUMBER PRESS PRESS 1 2 3 4 5 6 7 8 ACID TEST - TEST HEAT OPS - TEST UNLAOD OPS - TEST log sheet, SUPER OIL HEAT PRESS OIL ACID LEVEL TEST HEAT UNLOAD OPS OPS OIL FOR ACID,IF POSSIBLE CRANKCASE HEATER OPERATION UNLOADER OPERATION .- LOG SHEET M Outside air Water in temp Ref in temp Discharge air temp Water out temp Ref out temp " -r- ~ 1- - >-. .;"'..::, ,~ , . ~ . J~HNSON CONT~LS ~ y,ur ~~~;r~/ System Commissioning Final Report . For: Mounds View School District Pinewood Elementary School Indoor Air Quality Project ~~ ~r & Prepared by: Johnson Controls, Inc. Commissioning Team . Johnson Controls. lnc Controls Group 1801 67"1f> Avenue Nonh Mirmeapolis, MN 55430 763-566-7650 "". - . , ! ,- ~ . , . CONT~t'~SON ~~y~ ~p ~/ System Comm. . F. IsslOning IDa) Report For: ~ounds View Sch . Pinewood EI 00) District I ementary S h ndoor Air Q' cool uality Project . Prepared by: ~hnso~ ~ontrols, Inc. ommlssloning T earn Johnson Controls, Inc Controls Gro 180167111 A up M' . venue North mneapolis, MN 55430 763-566-7650 . , ,-,'.~ . . . '. . ~HNSON C~LS ~#11Y'u." ~~! Mounds View Schools Pinewood Elementary School Final Commissioning Report Introduction 20 August 2002 The following report contains a brief description of Testing Procedures and Methods used in commissioning this project. An overview of the design intent and a summary of each major mechanical equipment item and its performance and a Statement of Certification signed by the Commissioning Authority. Field Installation, Operational and Functional Performance data on all heating, ventilation and air conditioning systems, including the Building Automation System and additional information pertaining to system balancing will be delivered under separate cover as well as a soft copy on CDIROM. Every effort was made during the Commissioning Process to ensure the Design Intent was met. 1broughout the construction process numerous deficiencies have been discovered. The Commissioning Team has forwarded these to the appropriate parties for resolution. A copy of the list is attached to this report. We have also prepared a graph, which displays the type of deficiency and associated responsibility. 2 .' " " ,-. Johnson Controls, Inc. Commissioning Report Basic Procedures Physical Inspection: All systems are to be checked for compliance with the mechanical engineers specifications and the submittals approved by the construction management team. Field Installation Verification: Field Verification of all equipment installed per plan detail and manufacture's recommendations. Operational Testing: Verification that all equipment has received proper startup procedure. Functional Testing: Quality assurance testing of equipment to assure design intent. Equipment will be spot checked throughout facility to assure proper system operation. Device Testing: Calibration testing of input and output devices is to be spot checked throughout facility to determine accuracy of the installed devices within specified limits. Testing Equipment: Temperature and Humidity instruments used in testing the noted areas will be tested with hand held digital temperature indicator/sensor. The Electro- therm Model SRH77 A, manufactured by Cooper Instrument Corporation is to be used. This instrument is to be calibrated by a factory representative on an annual basis. 3 . . . , . . . Pinewood Elementary School Final Commissioning Report Systems Overview 20 August 2002 Displacement Ventilation, a relatively new concept in this area, was chosen by the Mounds View School District as its primary school ventilation system. The design accepted by the District provides quality indoor air at a controlled temperature and dewpoint. The Commissioning Team has found when systems are operating within design perimeters they met the design intent of the School District. Prior to the remodeling, each classroom had its own unit-ventilator, which provided a certain amount of conditioned air to the space. This was adequate for heating but lacked the ability to cool the space and provide the required outside air for ventilation. The new design not only allows for cooling but also delivers the required amount of outside air to each classroom. Now each classroom has its own small air-handling unit called a Fan Powered Variable Air Volume Box. This is similar to a home heating system. It takes air back from the space and re-circulates it through the fan back into the space. However, this is where the similarity ends. Each of the new FPV A V Boxes also has the ability to receive a pre-designed amount of outside air. This is delivered by two new rooftop air handling units. This outside air is then mixed with the re-circulated room air and sent back into the space. A slightly less amount of air is exhausted from the building. Nearly 20,000 cubic feet of outside air is entering the building every minute just from the two new air handling units. Under the current guidelines of 15 CFM per person, this would be enough to meet the requirements of over 1300 students and staff. This constant flow of outside air meets current State guidelines. In addition, a desiccant drying system is reducing the moisture in the outside air to levels required to maintain a low dewpoint in the building. This allows for higher space temperatures while still maintaining comfort levels. As with any new system, problems have occurred. During commissioning, control sequences for the desiccant system were discovered to be wrong for this application. This has resulted in higher then designed building dewpoints. The sequences are being revised and will be operational before school begins. Large unconditioned spaces, such as gyms and cafeteria, have adversely affected the conditioned spaces, occasionally causing coils to sweat in the FPV A V boxes. School officials have instructed all personnel to keep gym and cafeteria doors closed at all times to alleviate this condition. Outside temperatures and humidity have exceeded the design limits for the installed equipment on numerous occasions last year and this year. This has resulted in coils sweating and high space temperatures. These conditions are being addressed by the design team and measures will be taken to prevent past problems from returning. 4 '. Pinewood Elementary School Final Commissioning Report Certification 20 August 2002 The Commissioning Team certifies that all systems will operate within the design intent of the contract documents, provided outside air conditions are at or below the design limits of the installed equipment. The Commissioning Team further certifies that all systems will adequately ventilate the spaces regardless of the outside air conditions. Certified on 20 August, 2002 by: ./ Timoth . O'Brien Commissioning Authority Johnson Controls, Inc. . . . 5 . Pinewood Elementary School Final Commissioning Report Systems Summary 20 August 2002 All inslalled mechanical systems have been inspected for Installation Verification, Operational and Functional Performance. The Building Automation System has been completely tested and verified that it functions according to design intent and approved submittal documents. A detailed description of each system and any discrepancies are included in report. Converter. Converter is designed to reset heating water temperature based on outside air temperature. Field Installation Verification Report, Operational and Functional Performance Tests show system to be properly installed and perform as designed. CAU-l. This is tbe make-up air unit for the boiler. On a call for burner operation CAU-I will be commanded to start~ unit must be proven on before burner can start. . Field Installation Verification Report and Operational Performance Tests show system to be properly installed. New Hil!h Efficiencv Dual Fuel Burner. The new burner has been installed and is operating on gas. A new underground fuel oil storage system has been installed with leak detection system and alarm. Fuel oil system was tested and operated by District"s installation contractor. The leak detection system is not complete. Chiller. Chiller and associated pumps are designed to deliver chilled water to all coils at a temperature 3 degrees above the dew point of the building exhaust. Field Installation Verification Report shows system to be properly installed. Operational and Functional Performance Test show system to operating as designed. CooIiI\l! Tower. System provides controlled condensate water for chiller operation. System also provides chilled water to an tenninal units when outdoor air temperature reaches switchover point of 40 degrees. Field Installation Verification Report shows system to be properly installed after noted deficiencies had been corrected. We recorrunended an automatic drain and chemical feed be installed to enhance performance of system. This has been implemented. Functional PerfoTIDance Testing was completed in conjunction with chiller testing. . 6 ,_ t_, DBC 1 & 2. Systems are designed to deliver primary outside air to the Fan Powered Variable Volume Boxes at controlled temperature and dew point. Multiple heat recovery systems associated with units are designed to use the building's exhaust air as a heating and cooling source for the incoming outside air required for building ventilation. Field Installation Verification and Operational Perfonnance Reports have been completed and deficiencies noted. Functional Performance Testing has commenced. Commissioning Team recommended control sequence changes and engineer and manufacturer are in the process of developing new sequences to meet design criteria. Remaining Functional Testing will be accomplished when new seqnences are implemented. A Performance Curve will be generated once new sequences are installed. Fan Powered V A V Boxes. Systems are designed to deliver a mixture of required outside air and return air at the required temperature and dew point to maintain desired temperature in each classroom. Systems have been tested and balanced. Balancing of 20% of the boxes has been verified and accepted by the Commissioning Team. Each room is equipped with an occupancy sensor which indexes the Fan Powered Box from unoccupied to occupied. In unoccupied mode the primary air is reduced and the room temperature is reset to save energy. Field Installation Verification Testing has been completed. Functional Performance Testing has been completed and verified. BAS Svstem. Building Automation System is fully operational, with critical alarm dialing to District's service provider. All system sequences have been verified. Temperature and humidity sensors were verified for calibration. Valves and damper actuators were also verified. Systems graphics have installed and verified. Humidiry sensors are critical to the operation of the system. They should be checked on a routine basis for accuracy. We recommend each school have at least one cahbrated sensor on hand for replacement purposes. A complete list of deficiencies has been generated and passed to control contractor for action. 7 . . . . . l1 B 1\ (J) \~ Zw \;><.~ :::r:~ ~ . Z 8 E-< '" - ...:l >< U ~ - c Q) .<:: III b c: ~ Q) c .. 0>- O::~ . .... CDU .. ..., ]io ....IE-< .~~ ....~ ~E-< ~~ gS e?< Q)~ o..E-< -~ (J... -,,~ :E o U ffi o ...:l -< U ~ :r: u U1 ;:;: - = ~ Cll - c Q) E Q) W "0 o o 3:('4 ~o .- ' 0..'" ~ , 00 Q) ~ U) - Q) .. Erg Cll .... z8. - 2 u~ .~([) e1tl o..Q All NOI.LVJlllnIaA IJf :avo NOI.L3'ldllIOJ 03.LJ3fOlld S'IVIJJNI 1I0.LJVlI.LNOJ 1I0.LJVlI.LNOJ 3'IlIISNOdS31f w '" Z o 0.. '" W ~ Z o ;:: 0.. ir u '" w c ..:l.. 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'0 t::: .. o c Q) E~ 0.0 "5 C\I 0' W ... S " e ~ = o U ... "" ... " = .. 00 t::: .. o "' e-;R S~ '00 ~a~j ..011I ~~ lllh <i:~ ~~ I- v . ,/,-"\" (l. t , 8 '01::: o 0 -==- <.l ., oo~ll t: l>l) =-..... S.5 e~ =8~"" ~.- ~ '" .. '" <.l ~ ~ .~'" 5 = f;I;l "13..( '"tS c~ 00.,..... oUQ ~- ~ l1! l:I:~ to' g, .!l '" ... ... ,Q ... ... = .. '0 10: .. ~ 5 c Q) ~ <J) E c e ",= C- .- '" ~ '5 ~ ~ C" . W . . 0 EI .. o - ... f - = o U ... ,Q ... ... = .. "0 'i ~ <J) e~ ~fil . ~~~! ..D~ l!!~ .2lfi> <i:~ ~~ ~ ~~ . \ 'T . , ,.",""" " \-~ ,I C C 0 ~ U) Q) c e E .>1' Oi D- . ~ ti ;3 '5 o:r J;; w - - 0 IOJ . '01:: ~ ~ ..cg, ~~1l i:' OIl g,N S.S e ~ =at.:l_ ~.- ... '" .. '" ., = ...~ = OIl - =: ~ = o.l ""0 < "Cl"~~ ~~"N ~::Q II ~ IS:~ t- o OJ) ~ .. ... ;., .<> ;., ... = " '0 I;: " Q U) e~ ;3fil '" ~~~! __Olil .. s E - = o U ;., .<> ;., ... = " '0 I;: " Q ~~ 1lib ~~ ~~ I- ~~ . . . ~ ~HILLS MEMORANDUM DATE: Agenda Item 6.C January 9, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator FROM: rl Aaron Parrish, Community Services Director SUBJECT: TCAAP Update The following highlights pertinent TCAAP reuse activities since the last update: · As a follow-up to e-mails sent this week, there will be a City Council I Development Team meeting this Friday. the primary focus of the meeting will be to discuss current TCAAP issues from the Development Team's perspective. The meeting will also allow Council to ask and TCAAP related questions that they may have. I have attached the December 26th, 2002 "TCAAP Update" highlighting a number of contemporaneous TCAAP issues. · The regularly scheduled Development Team meeting occurred on Tuesday Janaury 7th. 2003. Meeting minutes are attached for your review. The next meeting is scheduled for Tuesday January 2l't, 2003. · Staff continues to work with the Ramsey County Parks Department and the Development Team regarding the Wildlife Corridor issue. We appear to be moving toward a mutually beneficial solution for all parties. It is anticipated that this item will appear on the January 21,2003 Council Work Session Agenda. · It is anticipated that DSU will convene the Advisory Panel sometime near the end of January or early in February. Phase I, background studies, research, analysis, and mapping are nearly completed. Once completed, the Council will be asked to provide an assessment of the planning process to date, and make a determination on whether to proceed to Phase II which includes visioning, goals, and policies. The primary objective of Phase II is to allow the Council to establish its "vision" for the TCAAP property. As such, this is the most critical phase of the planning process. · Staff received a call from a lrondale/Mounds View Youth Hockey Board representative. They are potentially interested in pursuing a collaboration with interested entities to construct a hockey arena on the TCAAP property. Potential participants could include the Youth Hockey Program, Ramsey County, the School District, and Bethel College among others. Additional information will be provided as or ifit becomes available. . . . ~ ~~HILLS MEMORANDUM DATE: December 26, 2002 TO: Mayor Dennis Probst Council Member Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator FROM: Aaron Parrish, Community Services Director SUBJECT: TCAAP Update The following highlights pertinent TCAAP reuse activities since the last update: · The regularly scheduled Development Team meeting occurred on Tuesday December 10th, 2002. Meeting minutes are attached for your review. The next meeting is schednled for Tuesday January 7'h, 2002. · On December 18, 2002 a meeting was convened by Ramsey County Commissioner Tony Bennett to discuss issues relative to TCAAP. Based on my recollection, the following individuals were in attendance: Tony Bennett, Joe Murphy, Ramsev County Commissioner Assistant to Tony Bennett Jolly Mangine, Paul Kirkwold, Ramsey County Director of Property Ramsey County Manager Management Tim Mayasich, Ken Haider, Ramsey County Senior Transportation Ramsey County Director of Public Planner Works / County Engineer Greg Mack, Bill Harper, Ramsey County Director of Parks and Office of Congresswoman Betty Recreation McCollum Dave Hamemick, Colonel Dennis Lord, Minnesota Army National Guard Minnesota Army National Guard Mike Fix, Aaron Parrish, Commanders Representative at TCAAP City of Arden Hills Director of Community Services Beverly Aplikowski, David Grant, City of Arden Hills Mayor Elect City of Arden Hills City Council Memo to Mayor and City Council December 26, 2002 TCAAP Update Page 2 of 4 . In general, information was provided relative to the following topics: Joint Public Work Facility . The National Guard has relocated its proposed Operations and Maintenance facility from north of the Ramsey County facility to west of the facility along Highway 96. They indicated a desire to work with the City to ensure that property screening is put in place. · Jolly Mangine, Director of Property Management for Ramsey County, distributed an information packet on the current status of the proposed Joint Public Works Facility. This was included in the Council's December 20,2002 Non-Agenda Packet. · Based on the preliminary schematic referenced in the aforementioned information packet, the proposed National Guard Operations and Maintenance Facility includes approximately 20 acres of parking. . Colonel Lord indicated that the proposed National Guard Operations and Maintenance Facility is not currently budgeted. However, with the County paying for the preliminary design of the site it could be expedited. · End of2004 Occupancy due to 1-694 reconstruction issues . National Guard · The National Guard indicated an interest in acquiring the primer tracer area. As Council may recall, this area was part of the original phase II request by the National Guard. However, it was determined by the Army that this area should be excessed presumably in order to expedite the remediation of the property. · The National Guard indicated that they will be giving approximately 20-25 acres within the Guard license area to the Army Reserve for their use. The location currently proposed will be north and west of their existing campus at Lexington and Highway 96. Post Office · Bill Harper reaffirmed that the post office was evaluating the possibility of locating a distribution and maintenance facility on approximately 80 acres of property. He also reaffirmed that the property they are interested in is just south of County Road H. · Bill Harper also indicated that the Post Office may be looking into a larger consolidation of facilities at the TCAAP site. However, he indicated that this was very conceptual at this point. The Post Office will be doing additional analysis and evaluation in the upcoming months to determine whether TCAAP has the potential to meet its needs. Wildlife Corridor . · Bill Harper indicated that the Congresswoman was committed to seeing this property transferred during the public use dedication stage. . . . Memo to Mayor and City Council December 26, 2002 TCAAP Update Page 3 of 4 · Since the property would be transferred at no cost, Bill Harper indicated that it was preferable for the County to acquire the property via a public use conveyance as opposed to paying fair market value via the City's Early Transfer process. Overall . It was the consensus of the group that open and timely communication was important as the reuse ofTCAAP proceeds. In the near future, staff will be preparing a significant issues map to highlight much ofthe above information. Based on the meeting, the Council should consider the following issues: Issues for Council to consider 1. Is the proposed location of the National Guard Operations and Maintenance Facility acceptable to the Council? 2. Does the City have an official position relative to the location of a post office? From staffs perspective, if a major distribution facility is going to be located within the TCAAP property, the Post Office should work with the City, Development Team, and planning process prior to selecting a specific location. This is the position of the General Services Administration as well. . Subsequent to the meeting convened by Ramsey County Commissioner Tony Bennett on December 18,2002, a meeting was held with the Development Team on December 20" 2002 to provide them with an update. A synopsis ofthe meeting was provided. In addition to staff from the Development Team and City, Mayor Elect Aplikowski and Senator Rod Grams were in attendance. As mentioned above, it is the Development Team's preference to have the Post Office work through the planning process as well. It was the consensus of those in attendance to attempt to set up a meeting with the Minnesota Army National Guard. Finally, the Development Team indicated a desire to sit down with the Council in January to talk about TCAAP issues. It was indicated that it might be more productive to have a discussion outside of a normal meeting agenda. The possibility of using a facilitator was also discussed. If a facilitator is used, this would be done at the Development Team's expense. Additional information will be provided as it becomes available. A Work Session will be scheduled before the first Council Meeting in January to discuss this and related TCAAP items. · Staff and the Development Team also met with Greg Mack, Ramsey County Parks and Recreation Director, on December 20, 2002 to discuss the Wildlife Corridor. It was determined that additional language would be incorporated into the proposed agreement to satisfy some of the concerns of the Development Team. The City Attorney is currently in the process of drafting these changes. This will be discussed further at the Council's January 21, 2002 Work Session. Memo to Mayor and City Council December 26, 2002 TCAAP Update Page 4 of 4 . On a more administrative level, members of the Advisory Panel had the opportunity to take a tour of TCAAP. It is anticipated that the Advisory Panel will be convened again in a January to discuss the preliminary market research analysis. The first TCAAP Bulletin (newsletter) has been distributed as well. · John Hink, Glenn Rehbein Companies, has provided an informational packet for the Council's review. A majority of the information pertains to the current status of the environmental analysis. . . . . Mr " M.' t "" , '.' ' , " " " ,~ , f, '.' 'Ii ,"" I -- " . 1 ,,'/Jeetlng~, InUeS Date: Tuesday, January 7th, 2003 Time: 10:30 a.m. Location: City of Arden Hills Attendees: Aaron Parrish, Joe Lynch, Peter Hellegers, John Shardlow, Kent Carlson Bart Rehbein, Jeff Knutson, Mark Vargo, Shelley Broadbent Land Transfer . City sent letter to GSA requesting clarification on timelines & process for land transfer. . Discussed Post Office issues. Land Use and Infrastructure Plannine . Discussed wildlife corridor; Jerry has done another revised agreement. . John Shardlow will be presenting phase I transportation and ecological information soon. eherJssues . Joe requested gant chart to be updated. . Council to set guiding principles. . Next meeting will be Tuesday, January 21 st, 2003 at 10:30 a.m. at the City of Arden Hills. . . . . ~ ~HlLLS MEMORANDUM DATE: Agenda Item 8.A January 8, 2003 TO: Joe Lynch, City Administrator CC: Aaron Parrish, Director of Communi~~ices Terrance R. Post, City Accountant ~ FROM: SUBJECT: Bingo Hall License Renewal Application ENCL.: Resolution No. 03-05 Bingo Hall License Renewal Application This renewal application is from applicant Pot 0' Gold for the period from June 1,2003 to May 31,2005. Staff is not aware of any issues that would cause staff not to recommend approval of this resolution. A representative of the Bingo Hall will not be in attendance at the meeting for any questions the City Council may have regarding this renewal application. Ms. Siedow is out of the country. Recommendation Staffrecommends City Council approve Resolution No. 03-05, "A Resolution Approving Bingo Hall License Renewal Application," at the regular Council meeting on January 13, 2003. . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-05 RESOLUTION APPROVING BINGO HALL LICENSE RENEWAL APPLICATION NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City agrees to approve the Bingo Hall License Renewal for the Arden Hills Bingo Hall (Pot 0' Gold) from Goldie K. Siedow, 3776 Connelly Avenue, Arden Hills, Minnesota. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF JANUARY, 2003. Beverly Aplikowski, MAYOR ATTEST: . Joe Lynch, ADMINISTRATOR . Minnesota Gambling Control Board Bingo Hall License Renewal Application . Pot O'Gold 3776 Connelly Arden Hills, MN 55112 License number: BH013 License expiJation date: 5/31/2003 DBA, if applicable: Retum by: 3/2/2003 Enclosed are your preprinted license application renewal forms. LG300 - Bingo Hall License Renewal Application ~ Draw a line through inaa:urate information and write in the correct information. _ Write in any missing information. _ Obtain and submit a resolution of approval from the local unit of government. _ The Chief Executive Officer must sign the renewal application. LG302 - Bingo Hall List Occasion _ Complete and submit the endosed LG302 - Bingo Hall Oa:asion Ust _ If you have a rotating schedule, submit a calendar for the license period. LG315 - Bingo Hall Personnel Information _ Draw a line through inaccurate information and write in the correct information. _ Write in any missing information. _ Each legal owner must complete a lG315 Bingo Hall Personnel Information form. If the legal owner of the bingo hall is an organization, corlXlration, firm, limited liability company, sole . proprietorship, or partnership, the following individuals must complete a lG315 form: partners, member of the board of directors, members of the board of governors; each officer (induding but not limited In president, vice-president, secretary, treasurer, controller, or general counsel); manager or supervisor of personnel or security, and each person or entity with a direct or indirect interest of 5% or more in the applicant _ If any person listed will not be renewing, write the termination date on his or her renewal form and retum it with your renewal application. If you need additional forms, visit our Web site at www.gcb.state.mn.usand click on Bingo Hallunder General Information and Fonns. For Your Information All personnel forms will be sent In the Deparbnent of Public Safety for a Bureau of Criminal Apprehension dearance and to the Department of Revenue for a tax clearance. Minnesota Rules, part 7862.0010, subpart lOa, provide: "Before issuing or renewing a bingo hall license, the board shall conduct or request the director of alcohol and gambling enforcement to conduct a background investigation, which may indude a review of the applicant's sources of financing, ownership, and organizational structure. Actual costs in addition to the initial and renewal application fees shall be borne by the applicant." Upon receipt and clearance, your application for renewal will be presented to the Gambling Control Board for consideration at a monthly meeting. If you have questions, please contact the Gambling Control Board at 651-639-4000. . Minnesota Lawful Gambling flingo Hall License Renewal Application - lG300 Bingo Hall Information License number: 8H013 Name of bingo hall: DBA, if applicable: Street address: Oty, state or province, postal axle: Phone number (with area code): Mail ing address (if different than above): Fee Check # Effective date: Pot O'Gold 6/1/2003 Expiration date: ~665 5/31/'2901 3776 Connelly Arden Hills, MN 55112 (651) 631-1724 Fax number (with area code): Type of Business (sole proprietorship, partnership, corporation, limited liability company, finn): Sole Proprietorship Minnesota Tax Identification Number: 1123411 local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application: On behalf of the dty, I acknowledge that this application wil be forwarded. to the ",propriate city offda~, the dty must pass a resolution Specifically approving or denying this application, and a copy of the resolution wil be forwarded to the applying organization. If the gambling premises is located in a township, both the county and township must sign this application, For the townshiD' On behalf of the township, I acknowledge,. by this signature, awareness of this application and tha the township has no authority to deny or approve an application. .7=~Hi~ N<rne of township: (SignabJre of township official acknowledging application) (Signature of dty personnel receMng application) Title Date---1---1_ Hie (111 -rJ1L~ Date'?::) 10 I> L Forthecountv: On behalf of the county, I acknowledge that this app6cation wi. be forwarded to the appropriate county olfidais, the county must pass a resolution specifically approving or denying this application, and a copy of the resolution wil be forwarded to the ",plying organizatio n. N<rne of county: (SignabJre of county personnel receiving application) Hie Date---1---1_ Q.Jestionson this form should be directed to the Gambling Control Boad at 651-6394000. Hearing impaired indMduals using a TTY may can the Minnesota RelaySerW::e at 1-800-627-3529 and ask to pla:::e a can to 651-639-4000. This pubncation win be made available in alternative format (i.e. large print, Braille) upon rEquest. The inforrration requested on this form (iI1d any att((:hrrents) WU be used by the Ganbting Control Board (Board) to ~ine )QLlr quaUficatiOnS to be in~lve:l in la.vful gambling activities in ta, ald to assist the Board in conducting a background investigation of ou have the right to refuse to supply the infOlmation reques:t-ed; however, if you refuse to supply this Infcmnation, the Boa-d mat not be able to detennine your qu..fiC<tions iJld, as a consequence, may refuse to issue you a license_ If you supp Iy the information requested, the Board wi1 be <ble to process your application. Your name a1d ocIdress \.'All be public irformation when received by the Board. ~ the other information that you prOlMe wiD be about you unitl the Board issues your license. When the Board issues your license,. aU of the information that you have provided to the Board in the process of app lying for your rlCense wiD become p ubUc.. If the Board does not issue you a license, all the information you hall'e provided in the process of applying for a license remains private, with the except! on ci your name and address which will remain publiC. Private data about you are available onty to the following: Board members, st:tf of the Board whose W)l"k. aSSignment requires that they hafe aIess to the information; the Minnesota Department of Public Sarety; the Minnesota Attorney Gel"l6'"al; the Minnesota CommiSSiOn<<s of Administration, Finance, and Revenue; the Minnesota legis! ative Auditor I national and interO<tiOn~ ganbling regulatory ageocies; anyone pursuant to court el'"(fer; other individuals and agendes that are specifICally authorized by state or feda"al law to have access to the infonnation; individuals and agencies for whiCh law or lEg ~ order aulhortzes a new use or sharing of informa:ion cfter thisnctice was given; ald anyone with your written consent. Minnesota Lawful Gambling Bingo Hall License Renewal Application - LG300 . License number: Effective date: BH013 6/1/2003 Name of applicant: Expiration date: Pot O'~~ 5/31/2Q04... Personnel: The owner of the premises must be the lessor of the bingo hall. Subleases are not allowed. . Verify that the personnel list below is complete and amJrate, and contains all owners, officers, managers, directors, supervisors, and persons or entities with a direct or indirect finandal interest of fIVe percent or more, as prescribed by board rule. . Add new personnel not listed and submit an LG315. Name Goldie Katherine Siedow Role Owner Duties None Oath . I declare that any lease agreements between the I declare that this application is correct and complete In the best of my krowledge and belief. bingo hall licensee and lawful gambling organizations I will familiarize myself with the laws of the state of will specifically identify any goods or services that the Minnesota and rules of the Board governing gambling organization is required to purchase from the lessor or and agree, if licensed, In abide by those laws and a third party vendor, and that all goods and services furnished as a part of the lease agreement will be rules, induding amendments In them. valued at their fair market value. I declare that I am qualified under the terms of Changes in the infonnation submitted in this Minnesota Rules, part 7862.0010, subpart 3, to be 1- nsed b. hall d "II b.de b th application will be submitted in writing to the Board Ice asalngo anWlal ye " .. t. ti t f rth. M' ta R I rt and local unit of government within ten days after the res nc ons se 0 In Inneso u es, pa ch ange oa:urs. 7862.0010, subpart 4. ilJ f)..' J! /J . ~ ~ l#5= ~ tf"d.......u.J Date: /.;!. -/5- o8f.... Signature of chief executive officer G-D I J. I ~ K....5; l> Aloc-J Name (please print) Mail Renewal Application to Gambling Control Board, with attachments. LG300 - Bingo Hall License Renewal Application Mail to: LG302 - Bingo Hall Occasion List LG315 - Bingo Hall Personnel Information Resolution - Local unit of government approval resolution (city or county); and Check for,. payable to "State of Minnesota" (fees are consi ed earned and are not _ prorated or transferrable) $S, .<tOO ~ 6i1luJ GQJ)O.Q... - \ w 0 1c~ Gambling Control Board Suite 300 South 1711 West County Road B Roseville, MN 55113 . Minnesota Lawful Gambling lG302 Bingo Hall Occasion list .Bingo Hall Information Bingo Hall NamepoT 1 Rotating Schedule: Yes D No 1/98 o l A Address -3 II 4> en V\t\ eJ l'f It*-. (If yes. submit a calendar with the name of the organization(s) conducting bingo on each day.) AI"J..e.. - . 5\\ Schedule1 Name of Organization Organization's Premises Permit or Hours of Conducting Bingo Occa'\ions Exemption Permij Number or Bingo Excluded Authorization Bingo Date2 Occasions3 Sunday 8t. K "- t-h e.1' il\e- (' l-1lA~c.. h A-3tto-ll(l) .;:t - 'i -P. hi. . t' " I - q , RfI1/ .. 'I 'l- II -1'.1'\1I Monday (~ ;;)",,1 /-0 u.,,1~;-. /) '" It ~ l') <t--::l 4-1 - 00 \ NJ -/A- Ah'I II " I' '"7-Q' ~ II " " 9 - 1\- . Tuesday --9t~ K ...H.. e..-r... nU/'Y-rJ... '1. .q J),M.. .. H Q-ll Rm. . Wednesday st. M arV~ Rrwn,.... .'" 11...00 l/.')fq - OM- IO-I~ . Alt'I'l , r t-.....~l '7~O- r!1/t\ . 0,.11-4 ,BI Thursday .':1: Kny.\o.'e.r\II."'_ f'L"r,L A~~\(o5l'4> '1~q-f:(1I"I " " q-II-em. Friday /- "" I . f- l>Ll", J.. a.-;-,' III VI A -0 4- ::'1..1./.../ ~ Oo! .!hL/.~ P.M. "7-q - ~ >>I.. <; ~tt. f. "" / - I ~ ~",.llhoL Saturday c,'f'. ("{Ill <,',~ /oJ,",^"A .~. ~"',J"ra.. A ~ Of) q ref ~ 0010 ~ -l\-.-p.1'l1 . /. , q ., - q - Po 01.. " " q II - p.~ ., " 11:"\ -t<! l'l\. 11m 1 No more than 21 bingo occasions are permitted at each hall per vveek. 2 If the organization does not yet have a permit number, write "permit (or exemption) applied for" 3 Enter the starting and ending times for each occasion (for example, 7-9 p.m., 3:30-6 p.m.). A bingo occasion must be at least 90 minutes and no more than four hours long. Changes in the above information must be submitted in writing to the Board within ten days if : ]. an organization conducts bingo on a day and time other than that reflected on the Bingo Hall Occasion List, or 2. an organization is added or deleted on the schedule. Mail this form to: Gambling Control Board Suite 300 South 1711 W. County Road B Roseville, MN 55113 Questions on this form should be directed to the Gambling Control Board at 651-639-4000. If you use a TTY. you can call us by using the Minnesota Relay Service and ask to place a call to 651-639-4000. This form will be made available in alternative format (I.e. large print. Braille) upon request. The information requested on this form will become public information when received by the Board. and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. . Bingo Hall Personnel Information - LG315 License number: BH013 Name of person: Oath and Consent Statement 1. I have never been convicted of a faony. 2. I have never been convicted of a aime involving gambling. 3. 1 haloe never been convicted of assaul~ a criminal violation involving the use of a firamn, or making terroristic threats. 4. 1 am not currentiy or ha\ie never been engaged in or connected with an ilegal business. 5. I do not owe $500 or more in delinquent taxES to the state of Minnesota. 6. I ha\ie not had a sales and use tax pennit revokro by the commissioner of revenue within the last two years. 7. I haloe filed, 1tterdemand, tax returns rl:quired by the commis9oner of revalue. 8. 1 am not a licensed distributor or affiliate of a distributor under Minn. Stat. see. 349.161. 9. I am not a 6censed manufacturer or affiHate of a manufacbJrff under Minn. Stat. see. 349.163. 10. I wi' not be an officer, director, paid employee, or volunteer of a licensed, exempt, or excluded organization in its conduct of lawful gambling, or represent a licensed, exempt, or exdJded organization in the purchase of or inft uenee the purchase of lawful gambling equipment 11. I am not a wholesale distributor or an affiRate or an empbyee of a wholesale disbibutor of alcohoic beverages. 12. I wiB not provide any staff to conduct or assist in the conduct of bingo or any otherfonn of lawful gambfing on the premises. 13. 1 wiB not acquire gambling equipment or pmvK:le inventory control for any organization that conducts lawful gambling on the premises. 14. I win not prepare or assist in the preparation of any reports requ ired by Minn. Rules, part 7861.0120, subp. 3, for an organization conducting iawful gambling on the prem;;es. 15. I win not provide accounting services to any organization conducting lawful gambting on the premises.. 16. I wiB notsoiidt, suggest, encourage, or make any expenditures of an organization's gross receipts from lawful gambfing. 17. I wil oot marge any fee to a person without which the person could not play bingo or partidpate in another form of I_ful gambling on the pcemises. 18. I wil not provide assistance or participate in the conduct of lawful gambfing on the premises. Goldie Katherine Siedow . 19. I wil not permit more than 21 bingo occasIons I:D be conducted on the prem ises in any week. 20. I win not reouita person to become a gambfing mana]er or assistant gambling manager or identify to an organization a person as a candidate to become a gambling man<ger or assistant gambling manager. 21. 1 wi. not be involved in the procurement of, or influencing the procurement of, I_ful gambling equipment for an organization which conducts lawful gambling on the li:ensee's premises. 22. 1 wil not pcovide or permit an a'filiate or person acting on behalf of the bingo haD licensee to provide any compensation, gift, gratuity, premium, contribution, or thing of val ue to a Gambling Control Soard emplo~ or mffllber of the Gambling Control Board. 23. 1 wiB not diroctiy or indirectly 9ive gifts, trips, prizes, loans of money, premiums, or oth er gratuities to gambling organizaoons, or their employees, other than nominal gifts not to exceed a value of $25 per organizction il a calendar year. ri! J2J. i ~ '~ ....so.!i..~ <-} (Signature of 0090 naB rsonnel applicall) IUrMS~ -Ih County of before me th is Notary Pubic: My commission expirES:~~~ In addition, 1 understand, <gree, and hereby irrevocably consffit that suUs and actions relating II> the subject matter of the bingo hal license application, or acts or omissions arising from such applk:ation, may be rommenced against me in any court of compelentjurisdiction in Minnesota by service on the Minnesota Secretary of State of any summons, process, or pleading authorized by the laws of Minnesota. By signature of this doannent, the underngned authorizes the Department of Pubic Safety II> oonduct a background investigation pursuant to Minnesota Rules, part 7862.0010, subpart lOa. By signature of this document, the underngned attests that information provided in th;; application;; true and oorrect. Failure to provide requi'ed information, or providing false or misleading information, may result in the denial or revocation of the icense. Changes in application information wll be submitted w~hin ten days. FURTHER AFFIANT SAYElli NOT, except that th;; Oath and Consent Stitement ;; submitted in su pport of the application for a bingo hall license fi'om the Gamblng Control Board. . JdJ 1.6Lt!1~ Date signed SUbsaibed and sworn to 20 0 tA . ~l"':- -......""'""'... The information fl!:quested on this form (and any ata:hrrents) ""II be used by the Gcmbling Control Board (Board) toda:ermine your qualifICations to be invd\'ed in IawfiJlgilTlbling acti'vitles In Minnesota, a1d to assist the Board in Conducting a bad::ground Investigation of WU, You have a right to refuse to supply the information requested; however, if you rf'fuse to supply this information, the Board may not be ctIle to determIne your qualifICations ald, as a consequence, may refuse to register you. If)OO supply the information requested, the Board will be able to register you. You are required toprowteyour social securityrunber on this form. Your-sodal security number will be used todttermine your oomp6ance with the talC laws of Minnesota. Authorllction fOr requiring your soci.. sea..lfity nurJt)er is found at 42 U.S.c. '1)5 (cXi). Yow narre and address will be public information when received by the Soard, .All the other information that you provide will be pfivcte data about you until the Board approves your registration. When the Board approvesyour registration, aN of the information that you have pro~ to the Board In the process rf reJist8"ing wiD become public EXcept for your social security number-, which remains private. If the Board does rot ~Pf'Q'o'e your registration, all the information you h~e providEd in the process of registering remains private, with the exception of your name and address, which will remain public. Privcte data about you are available onPy to the followilg: Board members, stiff of the Board whose work assignment requires that they h~e acce>s to the information; the Minnesota Department of PubliC Sahty; the Minnesota Attornev General; the Minnesota Commissioners of Pdministrction, Finance, and R.evmue; the Minnesota LegislatiVe AOOitor; national and intemctional gambling regulatory agencies; anyone PUf5Uart to COUlt order; other individuals and agencies that are specifically authaized by state or federal law to have access to the information; individuals and agencies for which law or legal ader- authorizes a newusc or sharing of informction ctterthis nd:ice was given; <rid anyone with your \Witten consent. . . ~ ~ EN HILLS MEMORANDUM DATE: AGENDA ITEM: S.B January 9,2003 TO: Mayor and City Council ~ . ) Cynthia Young, Personnel Director/Deputy Clerk 't/.f 2003 Appointments FROM: SUBJECT: ENCLOSURES: Resolution Nos. 03 - 12 through 03 -]6 . BACKGROUND: . At its January 6, 2003 meeting, staff alerted the Council that it would bring final 2003 appointments forward at the January 13,2003 meeting. RECOMMENDATION: Staff recommends the City Council approve the attached Resolution Nos. 03-13 through 03 - 16 (attached). . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-12 A RESOLUTION DESIGNATING 2003 FINANCIAL AUDITOR WHEREAS, the City annually designates an independent firm to contract with the City for external financial auditing, THEREFORE, BE IT RESOLVED that the City of Arden Hills designates Abdo, Abdo, Eick & Meyers as the 2003 Financial Auditor. ADOPTED by the City Council this 13th day of January, 2003 Beverly ApJikowski, MAYOR ATTEST: _.~--- Joe Lynch, ADMINISTRATOR . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-13 A RESOLUTION APPOINTING CITY COUNCIL LIAISON TO THE LAKE JOHANNA FIRE DEPARTMENT OPERATIONS BOARD AND BUDGET BOARD WHEREAS, the City Council annually appoints a liaison to the Lake Johanna Fire Operations Board and Budget. THEREFORE, BE IT RESOLVED that the City Council hereby appoints Grcgg Larson to serve as 2003 City Council liaison to the Lake Johanna Fire Operations Board and Budget. ADOPTED by the City Council this 13th day ofJanuary, 2003. Beverly Aplikowski, MAYOR ATTEST: Joe Lynch, ADMINISTRATOR . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03 - 14 A RESOLUTION APPOINTING A STAFF LIAISON TO THE RAMSEY COUNTY SHERIFFS CONTRACT GROUP (RCSCG) WHEREAS, the City Council annually appoints a staff to serve liaison to the Ramsey County Sheriffs Contract Group, THEREFORE, BE IT RESOLVED: The City Council appoints Joe Lynch to serve as 2003 staff liaison to the Ramsey County Sheriffs Contract Group ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF JANUARY, 2003. Beverly Aplikowski, MAYOR ATTEST: Joe Lynch, ADMINISTRATOR . . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03 - 15 A RESOLUTION DESIGNATING MAYOR PRO TEM WHEREAS, the City Council annually appoints a Council Member to serve as Mayor Pro Tern, THEREFORE, BE IT RESOLVED: The City Council appoints David Grant to serve as Mayor Pro Tern in 2003. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF JANUARY, 2003. Beverly Aplikowski, MAYOR ATTEST: Joe Lynch, ADMINISTRATOR . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-16 A RESOLUTION ACCEPTING THE 2003 LAKES COUNTRY SERVICE COOPERATIVE MEMBERSHIP AGREEMENT WHEREAS, the City annually enters into an agreement with Lakes Country Service Cooperative (LCSC) to participate in LCSC annual programs, THEREFORE, BE IT RESOLVED that the City Council hereby accepts the 2003 membership agreement with lakes Country Service Cooperative for the year effective January], 2003 through December 3],2003. ADOPTED by the City Council this] 3th day of January, 2003 Beverly Aplikowski, MAYOR ATTEST: Joe Lynch, ADMINISTRATOR CitylCountylOther Governmental Agency Membership Agreement January 1, 2003 - December 31, 2003 This Agreement, made and entered into thisi~'/11 day Of~~ ,2003, by and between Lakes . Country Service Cooperative, hereinafter referred to as LCSC, an~ity f Arden HIlls, heremafter referred to as the Member, witnesseth: That for good and valuable consideration of the premises, mutual terms, covenants, provisions, and conditions hereinafter set forth, it is agreed by and between the parties as follows: WHEREAS, the LCSC was created by the legislature (M.S. l23A.21) to assist in meeting specific educational needs of children in participating school districts which could be better provided by LCSC than by the schools themselves, and further that the legislature (M.S. l23A.21) provides that the LCSC may provide administrative, purchasing and data processing services to cities, counties, towns or other governmental agencies, the LCSC shall provide those programs and services which are requested by members and shall assist in meeting special needs which arise from fundamental constraints upon individual members; WHEREAS, members participating in programs and services shall share in costs incurred for providing those programs and services in which they choose to participate; the LCSC Board of Directors shall detennine the approximate cost of each program and service which remains after funds from other sources have been budgeted; and WHEREAS, the LCSC Board of Directors has established the service fee in the form of Membership Dues for members who want to participate in LCSC programs annually, it is hereby stipulated and agreed that the member desires to support the organizing, establishing, financing, administering, and operating of the LCSC and to pay for such support and service in the amount of: $ 75.00 per Member plus $3.00 per employee . $250.00 maximum membership fee per year. IN WITNESS WHEREOF, parties hereto have executed this agreement the day and year first above written. Member Address City, State Zip Telephone Fax E-Mail Authorized By Title Please Print /!dz;1'j ~ ;J~ lOlls uJ i!t.f1t//)u,"1 q:, thdtw 1/// //J . '11vJv ;;'5) - 63Lj-"i12'O 5/37 c.i. an:lt!/}-);;)/s ,lJ1n.u5 Lakes Country Service Cooperative 1001 East Mount Faith Fergus Falls, MN 56537 Telephone 218-739-3273 Fax 218-739-2459 E-Mail dbalken@lcsc.org ~/ (~71Jf;gm CyAITrllA yoV/IJ'1 Executive Director, Du Wayne Balken . Please return to Charlotte Mauro, Lakes Country Service Cooperalive, 1001 E Mt. Faith, Fergus Falls, MN 56537 Lakes Country Service Cooperative Services offered to Cities, Counties and Other Governmental Agencies . Please indicate which of the following services ~ Vf m d' Pn/ .liff//?' (Member) may be interested in participating in during the 2003 membership year Jannary 1 . December 31, 2003 - Administrative Services ,/ J. LCSC Membership Fees For information Contact $75.00 per Entity plus $3.00 Per Employee DuWayne Balken 2. Administrative In-service/Workshops Participation fees of training expense DuWayne Balken 3. Comparable Worth A. $225 per day plus expenses B. $301Hr follow-up service DuWayne Balken ../ 4. Cooperative Purchasing No charge for members Jane Eastes /5. Health & Safety Multiple service options available. Fees vary with level of contracted service Jane Eastes .6. Building Official Program No charge to access program. Fees are charged from permits. (Member retains 10% of permit fee) Jane Eastes 7. Print Services Newsletters, envelopes, letterhead, NCR Time and Materials Project quotes available DuWayne Balken 8. /A. Insurance Fees included in Rate Proposal Jill Bartlett Health Pool B. Life Pool C. Long Term Disability Pool D. Long Term Care ../ E. Vision Eye Care Program ./ F. Wellness Program G. Voluntary Dental Program H. Employee Assistance Program (EAP) .1. Other Lakes Country Service Cooperative Services offered to Cities, Counties and Other Governmental Agencies / 9. Training Opportunities Fees For Information. Contact Pat Anderson Leadership Academy for Human Resource Personnel: Based on Workshop Participation Fees i.e. Comparable Worth, Data Privacy, Conflict Resolution 10. Training for specific department personnel: Individual Event Participation Fees Pat Anderson Restorative Justice (Law Enforcement) Pat Anderson Framework for Understanding Poverty Pat Anderson Health & Safety Training Jane Eastes Technology Training: Technology Equipment, Software Applications etc. Pat Anderson Working with Special Needs Individual Event Participation Fees Denny Ceminski Medi a Material Delivery & Collection To Be Determined Pat Anderson Equipment Repair Services 15. Computer Repair Services $55/Hr labor plus parts (no charge for repairs under warranty) $15 handling charge per piece Jane Eastes _ 16. AVRepairServices $38./Hr labor plus parts during school year Jane Eastes _ 17. Other - Suggestions Services you would like offered by LCSC DuWayne Balken Please return by December 15,2002 to Charlotte Mauro, Lakes Country Service Cooperative . . ( . . . ~ ~ EN HILLS MEMORANDUM DATE: AGENDA ITEM: 8.C January 9, 2003 TO: Mayor and City Council FROM: Cynthia Young, Personnel Director/Deputy Cler CC: Joe Lynch - Administrator SUBJECT: Organizational Restructure - 2002 Year End "House-Keeping" ENCLOSURES: Organization Charts BACKGROUND: At its August 26, 2002 meeting, the City Council approved the job definitions as they relate to the Organizational Structure. PURPOSE: The purpose of this memorandum is to alert the Mayor and Council to the realization and completion of said Organizational Structure. However, there are two general "house-keeping" items which require Council approval. · Upon hiring Pang Silseth as the Office Support Specialist, staff physically relocated this position to the additional space in the reception area of City Hall previously occupied by Sandra Byl, Customer Service Representative II. Sandra Byl's position has been relocated to the Finance area of the office and has been re-desiguated to (half-time) Utility Billing Clerk. · In keeping with more current language, amend "Personnel" to "Human Resources". RECOMMENDATION: Staff recommends the City Council approve the following motions: made a motion and of Sandra Byl as Arden Hills Utility Billing Clerk. seconded to approve the designation made a motion and from "Personnel" to "Human Resources". seconded to amend the language \, . . . . . . . . . . . . ~ ~~HILLS MEMORANDUM DATE: January 10, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator Aaron Parrish - Community Services Director'; f FROM: SUBJECT: Neighborhood Meetings ENCLOSURES: 1. Map: Arden Hills Neighborhoods #1 2. Map: Arden Hills Neighborhoods #2 3. Map: Arden Hills Neighborhoods #3 On a number of occasions Council has commented on the need for enhanced neighborhood communication. One such method, suggested by Mayor Aplikowski, would be to have "neighborhood meetings." To begin evaluating whether this is something the Council would like to pursue, staff has attempted to identify neighborhoods in Arden Hills. These are outlined on the three attached maps. A brief description of each is provided below: Arden Hills Neighborhoods #1: An attempt was made here to identify neighborhoods based on geography, physical features (roads etc) and social factors influencing various neighborhood. This breaks Arden Hills down into seven neighborhoods. Arden Hills Neighborhoods #2: Similar to the Arden Hills Neighborhoods #1 an attempt was made to identify neighborhoods based on geography, physical features, and social factors. However, the number of neighborhoods was reduced from seven down to four. Arden Hills Neighborhoods #3: An attempt was made to cluster most Arden Hills businesses into one district, and then to create three residentially based districts each approximately the same sIze. In addition to identifying neighborhoods, the following should be considered pnor to establishing neighborhood meetings: >- The form and format of the meetings. Would they be presentation oriented, discussion oriented, or some combination of both? >- The location of the meetings. Most of the neighborhoods allow for a meeting place . . . Memo to Mayor and Council Page 2 January 10, 2003 other than City Hall. More people may attend if the meetings are held closer to their homes or business. However, having meetings at City Hall requires less coordination. Requested Actiou Provided for information and/or Council comment. This may be something that the Council would like to discuss on a more detailed basis at the upcoming Council retreat. o ~b\l " " Q .",'] ~ d l~:_ L o "" Q c? ~ I I II ~~i [ EN HILLS .~ p , , 0 \ . Arden Hills Neighborhoods #1 _ Cummings Park Neighborhood _ Floral Park NeighbortJood _ Johanna East Neighborhood D Johanna West Neighborhood _ Lake Josephine Neighborhood _ Lexington South Neighborhood D Round Lake Neighborhood _ Valentine Lake Neighborhood N w E s o , 0.7 Miles , ~" ~ ~ eo <'J~ .. oG o '\J (\ 0 \l., , o pV () ~. TC' ~ , o \. } Arden Hills Neighborhoods #2 _ Arden North Neighborhood _ Lake Johanna Neighborhood D Lexington South Neighborhood _ Valentine Lake Neighborhood N w E s o , 0.7 Miles , TC P '\-, to a6J t" ,,(J o '\J (\ 0 \l.. o r;eoiJ Q 'h ;~r ~ ~ , , o \. . , Valentine Lake Neighborhood N w E s o , 0.7 Miles , Mayor: Beverly Aplikowski Council Members: David Grant Brenda Holden Gregg Larson Lois Rem ~ ~HILLS Arden Hills City Council Friday, January 17,2003 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 SPECIAL CITY COUNCIL MEETING To rovide a basic and necess oseful use of resources. Meeting Convenes 3:00 PM AGENDA 1. Discussion: TCAAP DEVELOPMENT TEAM . HP Laser Jet 3200 ~lJ@ ~? LASERJET 3200 JAN-17-2003 411PM i n v e n t Fax Call Report Job Date Time Type Identification Duration Pages Resu It 453 1/17/2003 4: 05: 16PM Send 9.7634219511 I: 02 2 OK 454 1/17/2003 4: 06: 23PM Send 9.6516286833 0:56 2 OK 455 1/17 /2003 4:07:24PM Send 97637060891 0:41 2 OK 456 1/17/2003 4:08:10PM Send 9.6516333846 I: 03 2 OK 457 1/17/2003 4:09:19PM Send 9.6512282191 I: 01 2 OK 458 1/17 /2003 4:10:26PM Send 9.6512279371 0:38 2 OK 459 1/17/2003 4: 11: 09PM Send 96514821262 0:4" 2 OK . . . ~ ~~ILLS City of Arden Hills 2003 Council Retreat Session I Saturday , January 25, 2003 Arden Hills City Hall 1245 W. Highway 96 Arden Hills, Minnesota 55112 AGENDA A. Arrival/Refreshments 8:30 a.m. e B. Welcome and Introductions Administrator Lynch 9:00 a.rn. C. Facilitator Marilyn Condon 9 - NOON 1. Purpose 2. Ground Rules 3. Guided Imagery Exercise - Past, Present, Future D. LUNCH NOON - 1 p.rn. E. Facilitator Marilyn Condon 1 p.m. - 3:30 p.rn. 1. Mission, Vision, Values 2. Next Steps - Link to GOALS F. Closing Comments 3:30 p.m. . . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 4.A ADDENDUM January 16, 2003 TO: Mayor and City Council Joe Lynch, City Administrator;~ i/ ...... 2003 City Council Retreat Update FROM: SUBJECT: ENCLOSURE: Session I and Session II Agendas Since the composition of the attached memorandum Agenda Item 4.A, staff has learned that Session I of the 2003 City Council Retreat scheduled for January 25, 2003, will need to be rescheduled due to the non-availability of all City Council Members to be present. Staff was requested to work with the consultant, Marilyn Condon, on an alternate date or to shift the meeting from January 25,2003 to February 21, 2003, the date originally scheduled for Session II. Staff contacted Ms. Condon, and based upon discussion and Ms. Condon's availability, has decided to shift Session I to February 21, 2003. The Council should be aware that Ms. Condon is going to charge the City a one time cancellation fee of $1,000.00 for the preparation time and cost incurred for January 25, 2003. The agenda will remain as previously printed. Session I retreat schedule will run from 8:30 a.m. to approximately 3:30 p.m. on Friday, February 21, 2003. Lunch will be provided and served at City Hall. This is an additional cost item to the retreat cost. The previous price indicated to the Council was for the consultant only. Session II has been re-scheduled to March 6, 2003. At this session, all City Staff has been invited to attend and participate in a discussion between City Council and City Staff. The Council should be aware that this is a weekday, and due to the fact that all City Staff will be participating, City Hall will need to be closed. In light of Session I being rescheduled to a later date, the Consultant and staff felt that Session II should be scheduled as soon as possible after Session I. Session II will run from 8:30 a.m. until 3:00 p.m. Lunch will be served at City HaIL The Council will be asked to consider whether to schedule a subsequent Session III at the end of Session I on February 21,2003.