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Home My WebLink AboutCCP 01-27-2003 ~ ~HILLS Arden Hills City Council REGULAR Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 Monday, January 27, 2003 City Philosophy To rovide a basic and necess sea e of ualit services thrOll the innovative and oseful use of resources. Agenda City Council Meeting Convenes 7:00 PM Call to Order 1. AGENDA 2. MINUTES A. January 13, 2003 City Council CONSENT CALENDAR A. Claims and Payroll B. Authorize Distribution of a Letter to the General Services Administration (GSA). C. Authorize Distribution of Letters Regarding the Potential Post Office Facility D. Resolution No. 03-17: Authorize Installation of Water Level Monitoring Equipment in Karth Lake E. Resolution No. 03-18: Approving the Rice Creek North Regional Trail Master Plan Amendment . F. Resolntion No, 03-19: Appointing Councilmember Brenda Holden as Liaison to the Communications Committee G. Resolution No, 03-20: Appointing Craig Wilson to the North Suburban Cable Comission 4. PUBLIC INQUIRlES/INFORMATIONAL A. Legislative Update: Representative Chaudhary and Representative Samuelson Times are subject to change 7:00 Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Public Inquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief sununary of the specific ite, Council. To allow ade oate time File Copy Arden Hills City Council Agenda January 27,2003 Page 2 to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. S. PUBLIC HEARINGS NONE 6. COMMUNITY SERVICES Aaron Parrish A. PLANNING 1. GUIDANT (AUAR) Final 2. Planning Case 03-01: Davidson Peter Hellegers Company Site Plan Review; CR E and Pinetree Drive B. TCAAP - No Report 7. OPERATIONS&MAINTENANCE A. OPERATIONS & MAINTENANCE B. RECREA TON 8. ADMINISTRATION A. Closed Executive Session 1. Personnel Action: Request for Continuation of Appeal Hearing CITY COUNCIL REPORTS A. Councilmember Grant B. Councilmember Holden B. Councilmember Larson C. Councilmember Rem D. Mayor Aplikowski TCAAP: Twin Cities Anny Ammunition Plant PMP: Pavement Management Plan PTRC: Parks, Trails and Recreation Committee Tom Moore Michelle Olson Joe Lynch . ~ ~HILLS MEETING MINUTES Draft CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MONDAY, JANUARY 13, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Regular City Council Meeting at 7:02 p.m. Present: Mayor Beverly Aplikowski, Council Members David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Absent: None. . Also present were City Administrator, Joe Lynch; Director of Community Services, Aaron Parrish; City Engineer, Greg Brown; Building Official, Dave Scherbel; Personnel/Deputy Clerk, Cynthia Young; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Council Member Grant moved and Council Member Rem seconded a motion to adopt the agenda for the January 13, 2003, Regular City Council Meeting. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES A. December 15, 2002 Special Council Meeting B. January 7, 2003 Special Council Meeting C. January 8,2003 Special Council Meeting . City Administrator Lynch requested the following changes: None. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 13, 2003 2 . Council Member Grant requested the following changes: None. Council Member Larson requested the following changes: December 16, 2002, Regular City Council Meeting Minutes, Page 7, 2nd full paragraph, change directed to requested. Page 7, last word change condition to conditions. Council Member Rem requested the following changes: December 16, 2002, Special Council, Page 5, under Mr. Rehbein's comment add the following: "In light of differing timetables and actions suggested by the City, the County and the Development Team for this issue, Council Member Rem suggested they postpone action until all parties could receive written verification from GSA as to the actual process required by each of them to settle the matter of the Rice Creek Corridor". Page 5, paragraph 3: Motion - work session date should be January 21, 2003. Page 5, paragraph 5: Motion - work session date should be January 21, 2003. Page 10, paragraph 5: Council Member Rem requested that "Council discuss the appointment of a representative for 2003 to the North Suburban Communications Commission for action at an upcoming meeting". January 8, 2003, Meeting . Minutes: Candidate interviewed at 5:30 p.m. is Terence Dragich. Mayor Aplikowski requested the following changes: None. MOTION: Council Member Rem moved and Council Member Grant seconded a motion to approve the December 15,2002, Council Special, January 7, 2003, Council Special, and January 8, 2003, Council Special Meeting Minutes as amended. The motion carried unanimously (4-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Authorize Purchase of Character Generator c. Payment No.3 - 2002 PMP Hunters Court/Walden Place d. Payment No. 3 - 2002 Sanitary Sewer and Water Main Rehabilitation Project e. Appoint Brenda Holden to the City Council Council Member Rem requested staff prepare a separate accounting, in the future, for reimbursable TCAAP expenses. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 13, 2003 3 MOTION: Council Member Larson moved and Council Member Rem seconded a motion to approve the Consent Calendar as amended and authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). Mayor Aplikowski presented the Oath of Office to Brenda Holden. Council Member Holden joined the rest of the Council at the Council Dais. 4. PUBLIC INQUIRIES/INFORMATIONAL There was no one present for the public inquiries. 5. PUBLIC HEARINGS None. 6. COMMUNITY SERVICES A. BUILDING 1. City Hall HV AC Mr. Parrish stated as a part of the ongoing operation of the City Hall facilities, it was staffs perspective that an annual preventative maintenance program was advisable. He noted it was anticipated these expenditures could be absorbed within the City Hall Facility Operating Budget. Mr. Scherbel summarized the need for an annual preventative maintenance program and the costs associated with such a program. Council Members Larson and Grant requested the $8,000 be reimbursed to the City from the party or parties who were responsible for the HV AC system, after the commissioning study was prepared. MOTION: Council Member Grant moved and Council Member Rem seconded a motion to approve the HV AC Preventative Maintenance Contract in the amount of$3,364 annually, and to ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 13, 2003 proceed with the commissioning of the HV AC system in an amount not to exceed $8,000. Council Member Larson proposed a friendly amendment to the second part of the motion: The Council was approving the $8,000, with the expectation that the City would be reimbursed from the funds being held back from the Contract. Council Members Grant and Rem accepted the friendly amendment. The motion carried unanimously (5-0). B. FINANCE None C. TCAAP UPDATE Mr. Parrish stated there would be a City Council/Development Team meeting this Friday, January 17, 2003, to discuss current TCAAP issues from the Development Team's perspective. He noted the regularly scheduled Development Team meeting occurred on Tuesday, January 7, 2003. The next meeting was scheduled for January 21,2003. He noted staff continued to work with the Ramsey County Parks Department and the Development Team regarding the Wildlife Corridor issue. He stated it appeared they were moving toward a mutually beneficial solution for all parties. He indicated it was anticipated that DSU would convene the Advisory Panel sometime near the end of January or early February. He stated Phase I, background studies, research, analysis, and mapping were nearly completed. He noted staff had received a call from an lrondaJe/Mounds View Youth Hockey Board representative, who indicated they were interested in potentially pursuing a collaboration with interested entities to construct a hockey arena on the TCAAP property. Council Member Grant requested staff discuss with the developer more thorough meeting minutes in the future. 4 . . . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 13,2003 5 7. OPERATIONS AND MAINTENANCE Council Member Larson requested staff monitor the Karth Lake levels on a monthly basis. The City Engineer replied now that the lake was frozen over, they would be installing the necessary equipment to monitor the lake levels. He noted however, the monitoring would more than likely be done when regular maintenance and/or storms made it necessary. 8. ADMINISTRATION A. Resolution No. 03-05: Bingo Hall License Renewal. Mr. Lynch stated the renewal application was from Pot 0' Gold for the period beginning June 1,2003, and ending May 31,2005. He stated staff was not aware of any issues that would cause staff not to recommend approval of this renewal. MOTION: Council Member Larson moved and Council Member Grant seconded a motion to approve Resolution No. 03-05: Bingo Hall License Renewal application for the Pot 0' Gold. The motion carried unanimously (5-0). B. Final 2003 Appointments 1. Resolution No. 03-12 through 03-16. MOTION: Council Member Larson moved and Council Member Rem seconded a motion to approve Resolution Nos. 03-12 through 03-16 as presented. The motion carried unanimously (5-0). C. Organizational Restructure "Housekeeping" Items (2) Ms. Young stated that upon hiring Ms. Silseth as the Office Support Specialist, staff physically relocated this position to the additional space in the reception area of City Hall, previously occupied by Ms. By\. She indicated Ms. Byl's position had been relocated to the Finance Area. She also stated in keeping with more current language, staff was requesting to amend the wording "Personnel" to "Human Resources". ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 13,2003 6 . MOTION: Council Member Rem moved and Council Member Larson seconded a motion to strike the designation of Customer Service Representative II from the Organizational Chart and add a new designation titled Arden Hills Utility Billing Clerk as a part-time position currently held by Sandra By!. The motion carried unanimously (5-0). MOTION: Council Member Holden moved and Council Member Grant seconded a motion to amend the language from "Personnel" to "Human Resources". The motion carried unanimously (5-0). 10. CITY COUNCIL REPORTS Mr. Lynch stated the Joint Maintenance Facility proposal had increased in cost by $800,000. He stated he would be presenting further information to the Council next Tuesday, January 21, 2003, at their Work Session. Council Member Grant requested staff determine the City's portion of the annual maintenance fee, due to . the proposed size increase. He also requested staff obtain from the County a detailed breakdown of the proposed construction/development costs. Mayor Aplikowski asked the Council if they were in agreement with setting neighborhood meetings with the Arden Hills residents. Council Member Grant suggested instead of referring to the meetings as neighborhood meetings, they refer to the areas by directions (i.e. north, south, east, and west). Mayor Aplikowski requested staff place this issue on the agenda for the Council Retreat. Council Member Grant stated Ramsey County League of Local Governments was holding a meeting in the near future. Council Member Holden thanked the Council for their support. Council Member Larson stated the second meeting of the new Fire Board would be held this Wednesday at the Shoreview City Hall. Council Member Rem stated Ramsey County Engineering Services public forum would be held at the New Brighton Family Service Center on Tuesday, January . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 13,2003 7 . 21, 2003, from 6:00 p.m. until 8:00 p.m. They were also holding meetings in Falcon Heights on Thursday, January 23, 2003, Roseville on Tuesday, January 28, 2003, and White Bear Lake on Thursday, January 30, 2003. She noted the Ingerson Road project discussions were pending on a letter from DorIe Vawter, on behalf of Josephine Hills Association, and an e-mail from Linda Swanson regarding the width of Hamline Avenue and trail and traffic control at the intersection with Ingerson. Council Member Rem stated she had received a letter from Gene Scales about a resident petition concerning Guidant issues and they would like a response from the Council. She noted the Events Task Force meeting on January 9, 2003, scheduled the "Day in the Park" for 2003 on Saturday, June 28, 2003, from 3:00 p.m. until dusk. There will be events for families and individuals of all ages. She indicated the Events Task Force was looking for volunteers to help with specific tasks for short periods of time during that event. She stated she had received a request to attend League of Minnesota Cities "experienced Officials Conference" in St. Louis Park on February 28, 2003, through March 1, 2003, and she planned to attend the conference. . Mayor Aplikowski stated Council Member Holden would be the Council Liaison to the Communications Committee. She stated she had received a letter from Representative McCollum inviting Mayors and leaders to a press conference on January 23, 2003, to urge the President and Senate to pass 3.5 billion in emergency homeland security funding. She asked the Council if someone should go to that press conference. Council Member Rem requested staff check with the neighboring communities to determine if they were going to send a City representative to the press conference. Mayor Aplikowski requested the Emergency Preparedness Plan be updated and be added to a future agenda item for discussion. . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 13, 2003 RECESS Mayor ApJikowski adjourned the Regular City Council Meeting at 8:43 p.m. Beverly Aplikowski Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, January 27,2003, at 7:00 p.m. at the Arden Hills Council Chambers. 8 . . . . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item 3.A January 23, 2003 TO: Mayor Beverly Aplikowski Council Member Brenda Holden Council Member David Grant Council Member Gregg Larson Council Member Lois Rem FROM: Sandy Berres, Finance & Human Resources Assistant ~ SUBJECT: Claims & Payroll Attached: Claims Payroll for period 12/28/02 - 01/1 0/03 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01127/03 COUNCIL MEETING PAGE lOF3 CLAIMS PAID SINCE LAST COUNCIL MEETING 101113/03) ....t;K#mt;iinj~ti;:l. V'jr'{i)Q:l(:: · ':'.: .:..: ::::.::: :': ::: ::: ::. :.: ::' :.: ::. ... '.. ... 'Y'.Ailfi:>liIiT .., J. ...ti:>iliiMliN'i'a.... .... . ..-..-,..,--,------. ... . 23052 01/13/03 Lake Johanna Volunteer Fire DPnt 26,640.00 Standbv Generator Sta.l-Renlace Ck #22326 23053 01114/03 leMA Retirement Trust-457 1,804.06 Second Januarv Pavroll 23054 01/]4/03 Affi~Plus Federal Credit Union 4,958.87 Second Janw'lPJ PavroIl 23055 01114103 MN State Treasurer ) ,892.29 Buildi~-;Permit Surchanre .4002 23056 01/21/03 MN Pollution Control Ap"encv 1,020.00 Waste Water Lie/School-JP, lM, AA,SF 23057 01/23/03 StantOn Graun 166.59 Davcare Reimbursement 1/15/03 23058 01/23/03 T .A. Schifskv & Sons, Inc. 29,422.17 Pav #3 - 2002 PMP 23059 01/23/03 Visu-Sewer Clean & Seal, Inc. 49 691.42 Pay #3 - 2002 Waterrnain & San Sewer Rehab Subtotal ~ Paid Claims 115,595.40 Paid Claims From Above - 115,595.40 Add Unpaid Claims. Page 4- 123781.63 Total Accounts Payable Claims for Council Approval, 01127/03- 239,377.03 Note: Cheeks for unpaid claims totaling $115,267.23 were mailed January 14, 2003 after approval at the January 13, 200] Couneil Meeting. They were eheck numbers 23020-23051. This sequence corresponds to unpaid temporary numbers Tl-T32. iao<I:<'o<<w.~F")'ObkI<l&int!1 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01127103 COUNCIL MEETING PAGE 2 OF 3 . UNPAID CLAIMS REGISTER: ~..... ,'ti;tAMtt'l< . ."" "", ""'" <" '" ", '" "'" ", '" """" '" ", <'AM:OON'i", "1,,0 ,,,,<.,..<,,,<<,,,,. ",. :#". ........-_..... TI 01/28/03 Animals ofWaltons Hollow 700.00 Petting Zoo-2003 Dav in the Park 12 01/28/03 ADule Business Forms, Ine 263.93 Utility Statements (44001 T3 01/28/03 Aramark Unifonn Service 56.64 City Hall Rue: Service T4 01128103 Architectural Alliance 232.60 Prof Svcs-CH-I 0/19-12/27/02 T5 01128103 Caputo; Christine 196.00 Dance Instructdr T6 01128103 Cummings, Todd 33.00 Refund-Krnv Krafts 17 01128/03 Davies Water,EQuipment Co. 534.48 Hvdrant Ext. Kit T8 01/28103 Frattallone's Hardware, Inc. 178.79 JanuarvPurchases T9 01128/03 Ganher State One-Call, Inc. 17.05 December Service TlO 01/28/03 Hal!eh, Christensen & McIlwain 1,110.00 AH Parks Study TII 01/28/03 Health Partners 763.28 Dental Insurance.Februaf\' TI2 01/28/03 Laden's Business Machines 186.37 Si2Jlature Plate-Check Si2l1er TJ3 01/28/03 Leonard, Kerstin 33.00 Refund~Krazv Krafts T14 01/28/03 LexinJ!:ton Floral, Inc. 50.95 CentFmiece-CC 01/06/03 TIS 01128/03 Lynch, Joe 12.84 Breakfast Mta w/Mavor TJ6 01/28/03 Madsen, Eleanor 32.00 Refund-Basketball TI7 01/28/03 McDowall, Marv 28.00 Refund-Krazv Krafts Tl8 01/28103 Met Council Environmental Services 47,879.00 Februarv Waste Water Service T19 01/28/03 Metro Garage Door Comnanv 695.74 Door Reoair-Maint.BJdu' T20 01/28/03 MidWest Asphalt Corootation 410.95 Road Rmair Materials 121 .01128/03 Mike's J'tee Service. 2,044.80 Tree Removal-Samnson Park T22 OJ /28/03 Minnesota A WW A 345.00 2003 Waterworks School T23 01/28/03 Minnesota Miltual Life 239.90 Life Insurance-Februarv T24 01/28/03 Minilesota UC Fund 3,962.87 4002~UnernDlovment-Bateman T25 0]128103 MN RecreatiOn & Park Association ]95.00 2003 Membershi-o Dues T26 01/28/03 Moore, Thomas 156.74 MileaueJExnense Reimbursement T27 01128103 MTI Distributin~ Co. 102.71 Brake Cable Assemblv T28 01128/03 North Metro Insnections, Inc. 2,152.00 Dee Electrical Insnections T29 01/28/03 OIde Town Deli 76.03 CC Worksession 1/21/03 T30 01/28/03 Pace Analvtical 319.00 December Water Testinu I Subtotal - Unpaid Claims - Page 2 63,008.67 I . . . CITY OF ARDEN IIILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01/27/03 COUNCIL MEETING UNPAID CLAIMs REGiSTER, . . .....'ciOMii; . . T31 T32 T33 T34 T35 T36 01/28/03 01128/03 01/28/03 01/28/03 01128/03 01/28/OJ ':Ai\OOlirii'" <COMMENTS"'... .. Parrish, Aaron Post,Terrance Ramse Count Stanton Groll Tar et Stores Timesaver Off-Site Secretarial Subtotal, Page 3 of 3 Subtotal, Pac.2 of 3 Total Un aid Claims 37.26 46.68 60,202.44 100.00 126.58 260.00 60,772.96 63,008.67 1237 Ex ense Reimbursement Milea<:relE ense Reimbursement Jail law Enforcement FSA Admin Fees-December Janua Purchases Recordin Seci'e PAGE30F3 .udji..-.,,.,,,,yabJ<i<l.m.1 ~ ~ '" 0 :i' " ~ Ie . ~ E. @ "'. ~ S. g " ~ o. it '" "- ~ '" il ~ ." . ! Ie ~ . 0 oj "" <r " ~ " g ~ S. ~ " i . 5. ~ "" ~. ~ . , . 0 ~ if . . 1 . it g.. '" !'!, " 0 . . < ~ ~ o. <r . ~ ~ "" ~ " ~ . . il "' Z ." i i'l " if >- "' "" 0 .g c ~ 0- E ~ "' '" i': >- . ,. g. ~ i'l oR i': >- w .. '" '" 0 ~ ;. 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'" C. ~ W ". ~--. a 00 0 0 .!;l. i,:.;.':' w 00 10 10 .~:-: ~ '" a a :~ o a a o 0 0 o a a - ~ o "T1 )> ;;0 o m z ::t r- r- CII C5C11 -. m ~(') "'0 ~Z '0 ~ ",c... j;3)> ~Z "'c: 0)> ~:::u c;-< ". r- n ::t: m n " '" C ~ m c <> ~ ~ .. <3 w -:;; - ;U 'It ~ . , . . . ~ ~LS MEMORANDUM DATE: Agenda Item 3.B January 23, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator Aaron Parrish - Community Services Director ,111 FROM: SUBJECT: Letter to the GSA ENCLOSURES: 1. January 27, 2003 Letter to the GSA 2. January 22, 2003 Letter frOIll the DNR Overview Attached is a letter to the GSA and Army indicating the City's interest in pursuing acquisition of TCAAP property via early transfer authority. More specifically, the letter requests that a Finding of Suitability for.:Early Transfer (FOSET) be prepared. In addition, the letter requests that the GSA and Army begin the process of requesting a covenant deferral from the Governor's office. As indicated at the Work Session, this letter requests that the process begin, but does not obligate the City to proceed with a transfer. Finally, On Thursday January 23, 2003, Joan Galli, DNR Non Game Wildlife Specialist, delivered a letter from Kathleen Wallace, DNR Regional Administrator regarding the content of the letter. This is attached for your review. As Council will recall, the DNR previously sent the Council a letter indicating a desire to have the City indicate that the 49 acre wildlife corridor be specifically excluded from the early transfer request. For the reasons below, it is staffs perspective that the letter should not identify specific areas: I. By approving the amendment to the Rice Creek North Regional Trail Master Plan the City will have enabled the County to acquire the property via a public use dedication. Acquisitions via the public use dedication process occur prior to the early transfer screening. As such, there is no need to "exclude" this from the City early transfer request as indicated in the letter. It will be excluded by virtue of Ramsey County's request for a public use conveyance. 2. The ultimate area that could potentially be conveyed may change significantly. For Letter to Glenn Rotondo Page 2 of2 January 27, 2003 example, the parcel areas identified for potential transfer to the City would change significantly if the United States Post Office where received property as part of a federal transfer. Accordingly, it is premature to identify areas at this time. In consideration of Kathleen Wallace's January 22, 2003 letter, staff has inserted the following language into the letter: The City of Arden Hills is interested in obtaining title to TCAAP to effectuate the reuse of the property. Further, the City of Arden Hills supports a wildlife corridor consistent with the Vento Plan and the Arden Hills TCAAP Framework Plan. This language has been inserted at the end of the first paragraph. Hopefully this is responsive to the spirit and intent of the DNR's request. Requested Action 1. Authorize distribution of the January 27,2003 letter to the GSA. . . . . . . ~ ~~ILLS January 27, 2003 Mr. Glenn Rotondo Deputy Regional Administrator U.S. General Services Administration 10 Causeway Street, Suite 925 Boston, MA 02222 RE: Twin Cities Army Ammunition Plant Mr. Rotondo, The City of Arden Hills has engaged in discussions with representatives of the Department of the Anny and the General Services Administration concerning the future of Twin CitiesAnny Ammunition Plant (TCAAP), an inactive military industrial facility within the City. It is our understanding that the Anny wishes to dispose of the property and that the General Services Administration is the property disposal agent. The City of Arden Hills is interested in obtaining title to TCAAP to effectuate the reuse of the property. Further, the City of Arden Hills supports a wildlife corridor consistent with the Vento Plan and the Arden Hills TCAAP Framework Plan. The normal disposal process of contaminated federal property involves the satisfaction of the provisions of Title 42, United States Code, section 9620(h)(3), which requires that the United States provide a covenant to the transferee warranting that all action necessary for the protection of human health and the environment has been taken prior to transfer. However, if certain assurances and protections can be provided, as specified in section 9620(h)(3)(C) of the above cited statute, the United States is allowed to defer the warranty and transfer title before remediation is completed. The deferral in this case must be approved by the Governor of the State of Minnesota. Given the intended development of TCAAP and the ability to incorporate remediation and site preparation for development into one process, the deferral of the statutory covenant appears to be appropriate. Further, the response action assurances required for deferral have been considered and do not present an impediment to the City's intended plans. On behalf of the City of Arden Hills, the City requests that the Anny and the General Services Administration begin negotiations to develop an arrangement for the early transfer of the property and for an environmental cooperative services agreement whereby the City performs the remaining environmental remediation work, through the City's developer, at, the property. Further, the City requests that the Anny prepare a City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112.5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.anlcn-hills.mn.us Letter to Glenn Rotondo January 27,2003 Page 2 of2 . Finding of Suitability for Early Transfer, prepare and publish a public notice providing for a comment period of not less than 30 days as required by statute and thereafter request a deferral of the statutory covenant from the Governor. We are available to discuss these matters with you at your convenience. If you should have any questions, please feel free to contact City Administrator Joe Lynch at 651-634-5127. Thank you for your time and consideration. Sincerely, The City of Arden Hills Bevetly Aplikowski Mayor of Arden Hills David Grant Council Member Brenda Holden Council Member Gregg Larson. Council Member Lois Rem Council Member Joe Lynch City Administrator . cc: The Bhnorable Senator Nonn Coleman the Honorable Senator Mark Dayton the Hohorable Representative Betty McCollum Ralph Conner, GSA Senior Advisor Brian Polly, GSA Assistant Commissioner JosepbWhitaker, Deputy Assistaht Secretary of the Army Bill Himey, Office of the Assistant Secretary of the Army . . Minnesota Department of Natural Resources 1200 Warner ROa<l St. Paul. Minnesota 55106 Mayor Beverly ApllkowSki City of Arden "dls 12~ West Highway 96 Arden Hills, Minnesota January 22, 2003 Pear Mayor Aplllrol'(Ski, COflgratulatlOOs on your appointment as the mayor of Arden tUfts. Of course, 1 already have a maltf;r to set before you and the Ow COuned. ThiS I1lQfnll$ I reviewed t/le);ll1uary 17, 2003 draft ~ \hat theCiw COuf)d1 pro~ to 5eIll!Ito GSA regarding eatly traI:ISfS'Of the TCAAP property. I noticed tttata map and two sentences frolt1 ~ first paragraPh of ~ ~s.bel:l!mber 18,2002 draft have been omitted from the O1rrent draft. The miSSIng sentenE:eSstated, "~ ~ll~, thla(;lWwould like to pursue title to areas C, 0, and E generally outlined on ~ attached map. It is ontll:if1la~ that Ramsey C()l.inty would pursue arEl<\S A and B for parl(sand apen space! These sentel1cesareimportatltfrom the Oepllrtl\'ll!l1t of Natural ResOQ.rte$' pOIntofV1E\w. They address coocems axprl!$Sedin my Iettei'Gfl2/10/02toMayor ProbSt (copy attadled). In thatlelt<<,I ~ ,th!! CIty's . ~ .1ll.li!lkIng:;~ wexdQ(le the 49-acre wildtifeoorridOr ftom the early ~ pI'PCl!SS. this was, SO that ~nup~,be~~ by:~eAtrny;atCO!ltamlOlltiOn site t.1.lefpre ll'ar!$fi!rrin(j t/lat IandwRonlSeY COwlty as partdftherocec~/!lW\Il~al1fail. Su(h a request to remove ~ 19 lll:l'llSftom tile earlyll'ar!sl'er proces$ wasll'ladeDyGllV~V$il'l.lra ill hlstlecember 11, 2002 letter to GsA (~attadleli). bt1d3.UV1 atnaslQngfOt the city's $UP\Xlrt,;ll1d ~tioII illobtl:!lnill(j,an,exemption of th!! 49 <lcres ftom~ early tmllSfet~; It 1'I0000tl be ll'iO$teffective If th!! crw dfl\rli!n AiOs in their rl"ltt$' to GSA alsolndl$,:Ie$$lIl:h a ~, ItISlfeadiwe sufJPQrt transflll'rln(! the 49 acres to Ralll!ie'( COunty In a tw~,pr~ as 1 describedln my ptlMil\.$ letter. Th;ll1k ,Y9U. fOr ytlUt Clltl$ldlilration of thlsrequest. I look forward to worklng with you and the City to achlevelhe Vento Plan Vision for TeMP. Sli'\ciRl1. r~'//. ()).J!iJPL-. Kathleen A. Wallace Regional Director cC: COI1gll3SSwoman Betty McCollum Greg Mack, Ramsey COunty Parks and Recreation Department . An Equal Op~rtun\ty Employer Who Valt.'9S Diversity STATE OF MINNESOTA OFFICE OF GOVERJ\.fOR JESSE VENTURA . 130 State Capitol. 75 Constitution Avenue . Saint Paul, MN 55155 December 17,2002 Gle'\11 Rotondo, Regional Dirc(tor Prope,ny Disposal Division U.S. Ge.neral Services Administration 10 Causeway Street, Room 925 130ston, Ma~sachl1setts 02222 Dear ML Rotondo: This letter is to reiterate .the State of Minnesota's sapport fot public ownership of a 49-acre portion of the Fonner Twin Cities Arwy Ammanition Plant (TCMP) in Arden Hills, Ramsey C'Ounty. Minnesota as depicted in the attaChed map of thiS' property. On August 28. 2002. my office'sent the enclosed lettet to members of the Minnesota Congressional delegatIon describil\,g the State of Minnesot.a's interest in preserving this 49-al:te parcel as a wildlife corridor consistent with the 1996 Vento Plan for allocation and re-use of the TCAAP property. The state requests that the 49 aetes be transferred to Ramsey COl1ntyat no cost . under prOvisions of the fedetal dl$posalproeess and iMorporated into t!1eregiona! trail corridor . administered through the Ramsey CouJ'\ty Parks and Recreation Department, In addition, w" ask. that the 49 acres, induding thesiteC contamination area within the parcel boundaries, be removed from the early transfer pt'ocJ!ss, and that the Army be required tq complete clelln-up before the transfe.r to Ramsey County OCcurs, I appreciate your sUflport for the State of Minnesota's inte>l'estS in the TCAAP prnperty. Enclosures cc: Ralph Conners. Propeny DiSposal Division. GSA Susan Topf, Property Disposal Division. GSA Senator Mark Dayton Senator Dean Barkley Senator-Elect Norm Coleman Representative Betty McCollum . Voice, (651) 296-3'391 or (800) 657-3117 . F.", (651) 296,2089 . TOO, (651) 296.0075 or (800) 657.3598 Web site, httpJ/wwwg<lvemOfState.mn.us _ An Equal Opportunity Employer Printed i:IO- reCycled papu conLatning I 5% po~t <'(ltu\tM6 m:at~ri;d . . . STATE OF MINNESOTA OFFICE OF GOVERNOR JESSE VENTURi\ 130 State Capitol . 15 Constitution Avenue . Saint Paul, ,,"IN 55155 t\lIgtlSt 28. 2002 rhe Honoral>le Betty McCollum Representative United States House of Repreoentatives . l029 Long;vorth House Oflice Building Washington, D.C 20515 Dear Representative McCollum: The Artny Material Command has identified 776 aCres of property at the Twin Cities Army Ammunition Plant (TCMP) in Arden Hills that is excess to the military's needs. The purpose of this letter is to inform you of the State of Minnesota's interest in the transfer of a 49-acre parcel.of TCAAP property. and in confirming who is responsible for cleanup of the TCAAPsite. Since Ramsey COUnty has the highest population density and the lowest per capita amount of open space recreationallanq and Wildlife habitat in the state. this 49"acre parcel is critical. It is strategicaUy!ocated as a regional hub where three significant ecological corridors converge. The ecological functions and hitbiult values of Ramsey County's future park reserve depend on maintainilig this 49~acre parcel as an undeveloped connection of open Spate and natural habitat. The State of Minnesota is interested in preserving this parcel as a wildlife corridor, consi$tent with the Vento Pl;m for allocation and use of TCAAP property. We recommend that this parcel be incorporated as part of the regional park reserve network administered through the Ramsey County park system, or transft:H-l'd to the Minnesota National Guard. Both entities have, or Will soon have, parcels that abm thiS 49-acre section of property and both support its use as a wildlife corridi)( conneCtion. The state is also interested in verifying who is responsible for cleanup on I he TCMP site. It is our understanding that the U.S. Army is and Will remain responsible for remediating any contaminated areas t9 the indUStria] use stand;ml :1t1d that any subsequent cleanup for higher uses would be performed by the nt:w Voice: (651.' 296-3391 Or (800) 657.3717 (MN) . Fax; (651) 296-2089 . TDD. (651) 296.0075 or """I; !.57.3598 'Neb site: http;/....."\V\vgovernor:state.mn,us.... An Equal Oppn!llll\\~\" r-mp!oyer landowner. However. we also understand that the Army retains ultimate liability for . ensuring that the remedies to industrial use standards remain protective and that the institutional controls identified at the site are enforced. These issues have been discussed with the !\rrny personnel at TCAAP and there isagteement regarding this approach. I appreciate your COntintled support for the State of Minnesota's interests in the TeAM property. (CTV):tao S_Iy,~ cc: The Honorable Thomas E. White, Secretary of the U.S. Army Stephen A Peny, Administrator for the General ServieesAdmln)Stfation . . \,{lnr1<>('U DCp~lrtll"':ll1 1.'[ '\,Jtur,d R;::w.;I...> . The Honowble Dennis Pro[)st Arden Hills City Counci I 1245 West Highway 96 Arden Hins, MN. 55112 Decem[)er [0, 2002 reo "The 49 acte wildlife conidor and the amendment to the Rice Creek Norrh Re~iQnal Trad MastlJr Plan Dear Mayor Probst and City Counci I membets, As you know, The Department of Natural Resources supporo the amendment proposed by Ramsey County to inchlde the 49 acre wildlife conidor within the boundaries of the Rice Creek North Regional "Trail conidot'. We are very appreciarive of the suppon this proposal has recel ved to date from b0:J'h the Arden Hills Parks and Trails COmmillee and the Planning Committee. We IDok forward to the City's approval of the proposed amendment In (lIe CoUrtty's Propi:l~ed Mvmdment to rhe RlciI Creek North Regional Trail Master Plan . curt'elldybe(dI'e the CilyCOultCiI, the 49 a.cre canidor is presel\ted as two parcels referred was pattel C and I'arcel D. Parcel D is imended to depict that portion of the 4'hcres which is the Amy's site C COlltjUTtination site, !t has beell brought to our attention that there is some cbnfusion sUlTOUtldirtg the ~ll$Ons for separating the two parcels. In the teXt of the CQllnt)' ~ (see second paragraph on page 2) it says the following... ''The ~.ofctlntlll1';~ation (Parcel D) will be remediated by the U,S. Department of the Army in aceorna.nce with thlI-stanlilatds agreed upon by the Army.and tbe Environmental ProtectiOl1 Agency. Activities. ~ underWay to cleanup contaminants on ths site." Indeed. Rumsey County and the DNRltave belen talking with the MN. POllution Control Agency regarditlg the beSt way to clean the site'fu order to assure that'site C (parcel D) can ultimately serve the functions of the wildlife cotriQbr, The itltertt \>ftheCounty's two parcels approach is that the Coutlty would receive lnlnSfer of Parcel C (the cl~ ponion) through the National Parli: Services's Lands to Parks Program early in the land transfer process. Meatlwhile Parcel D (site C) would be retained [)y the federal govemrpem with the Army doing the cleanup until finished to Record of DecISIon stJ.ndurds. Once the cleanup is accomplislled to meet, at a minimum. Record of DeCISion cmeno. Ii "ould then be transferred directly to the County ^" Equ:LI Opl>Ot1unity am~IQyer Who Values Di'lmit)' . DNR h\fonnation: 65i.296.6157 . 1.888.646,6367 . T1"Y: 65i-296.5484 . I.."" '." ".,;q o Prinled Ot\ P1ecyded Paptr Car1lall"l'I'I(j :l Mil"\l1'1"lUtft (l.t 10-;'. Post-C<!Mtllner WJ':i~~ . . . Cle:;ri; ~hen. it would nOI fall to ,he City to clean site C. The land would end up,;tth :he County cieUf\ed to J standard suttable for a wildlife and recreation corridor, thus fulfilling the vtston of ,he Vemo Plan for a connection between Rice Creek and the future regional park reserve. In order that the federal government retain resllonsibili.ty to complete cleanup of SIte C, It is necessary that the -1-9 acres !lot be inclu~d in. the l:mdSdesignated fro Early Transfer AUlhonty. We note In the City's proposed tener IQ Q8A asking to InJctlate the Early Transfer Authonty thai such an e:ltentption of the 49 acres has not been Co.rtsi~red. We are seeking your he,lp in obtaining an exemption of tbe 49 acre Wildlife comdor from the Early TransfetAlIthQnty so that tbe cleanup can be. accomplisbed by the Army to their credit J n the public interest of establishitrg the wildlifecotndl'lr. It wbuld be most effecllve If such a request is i nclllded by the City of Arden Hills in their letter to GSA. Thank you for your ctmsiderlltion Of this apptoal:h. Please let me k!'loW how we might conti nue tocooperate to achieve the Vento Plan ViSIon for TCAAP. Sincerely, ? ;({Lhd~ - Kathleen A. Wallace Regional Directot cc: Cong;resswQl11.a~~tty McCollUm Greg Mack. ~amseyCotlnty Parks and~ecreation ~partlnent , , .. . ~ EN HILLS . . MEMORANDUM DATE: TO: FROM: strlUECT: ENCLOSURES: January 24, 2003 Agenda Item 3. C Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator Aaron Parrish - Community Services Director AI Authorize Distribution of Letters Regarding the Potential Post Office Facility I. January 27,2003 Letter to Senator Norm Coleman 2. January 27,2003 Letter to Senator Mark Dayton 3. January 27, 2003 Letter to Representative Betty McCollum 4. January 27,2003 Letter to GSA Senior Advisor Ralph Conner 5. January 27, 2003 Letter to United States Post Office Representative David Eales Overview Attached are the five letters communicating the Council's perspective relative to the potential siting of a Post Office distribution facility within TCAAP. Requested Action I. Authorize distribution of the attached letters. . . . ~ ~~ILLS January 27, 2003 Senator Norm Coleman United States Senate Washington DC 20510 RE: The TCAAP Property, Land Transfer and Reuse Master Planning Issues Dear Senator Coleman: Thank you for your letter of January 17, 2003. We appreciate your expressions of support and look forward to working with you and Jeff Harrison. We remain conunitted to the Vento Re-use Plan and to an open and inclusive planning process. Weare currently working with a Master Planning Advisory Panel that consists ofrepresentatives from our community and other interest groups and stakcholders, and we hope that someone from your office will be able to attend these meetings. The next one is planned for February 4, 2003, at 6:30 p.m. at the Arden Hills City Hall. We were recently informed that the U.S. Postal Service has indicated a preliminary interest in evaluating an 82 aCre site within rCAAP for a potential distribution facility. On Friday, January 17, our development team, planning consultant, and staff presented information to the council indicating the detrimental impacts sllch a use could have on fulfillment of the Vento Plan. We areTequesting a meeting with representatives of the Post Office to discuss the exact nature of their interest and to inform them of our concerns. Weare also contacting the GSA, Representative McCollum, and Senator Dayton regarding this matter. We invite your staffto participate as well and will keep you informed as this matter develops. Sincerely, Beverly Aplikowski Mayor of Arden Hills CC: Senator Mark Dayton Representative Betty McCollum Arden Hills City Council and City Administrator Joe Lynch Mr. Glenn Rotundo, GSA Deputy Regional Administrator Mr. Ralph Conner, GSA Senior Advisor Mr. Joseph Whitaker, Dcputy Assistant Secretary of the Army Mr. David Eales, United States Postal Service CRR, Inc. DSU City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us ~ EN HILLS . January 27,2003 Senator Mark Dayton United States Senate Wasnington DC 20510 RE: The United States Postal Service's Request of TCAAP Property for a Potential 82-Acre Distribution Facility Dear Senator Dayton: The City of Arden Hills recently received a copy of the letter from the U.S. Postal Service to the GSA, indicating their potential interest in acquiring an 82-acre site within TCAAP. The intended use for this site has been described as a consolidated distribution facility. On Friday, January 17, our development team, planning consultant, and staff presented information to the council indicating the detrimental impacts such a use could have on fulfillment ofthe Vento Plan. We are requesting a meeting with representatives of the Post . Office to discuss the exact nature oftheir interest and to inform them of our concerns. These include the fact that the initial location indicated by the Post Office is among the least polluted, highest visibility sites within the entire project area. Further, our development team is concerned that such a use would render the redevelopment of this property uneconomical. Please contact us if you are interested in seeing mote detailed information from the meeting of January 17. Thank you for your assistance and consideration with this project. Sincerely, Beverly Aplikowski Mayor of Arden Hills CC: Senator Norm Coleman Representative Betty McCollwn Arden Hills City Council and City Administrator Joe Lynch Mr. Gleun Rotundo, GSA Deputy Regional Administrator Mr. Ralph Conner, GSA Senior Advisor Mr. Joseph Wnitaker, Deputy Assistant Secretary oftne Army Mr. David Eales, United States Postal Service CRR, Inc. DSU . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.aroen-hills.mn.us . . . ~ ~~ILLS January 27,2003 Representative Betty McCollum United States Congress 1029 Longworth HOB Washington, DC 20515 RE: The United States Postal Service's Consideration of the TCAAP Property for a Potential 82-Acre Distribution Facility Dear Representative McCollum: The City of Arden Hills recently received a copy of the letter that the U.S. Postal Service sent to the GSA, indicating their potential interest in acquiring an 82-acre site within the rCAAP property. The intended use for this site has been described as a consolidated distribution facility. Last Friday, January 17, our City Council met with staff, our development team and our planning consultant and reviewed the impact that a Post Office distribution facility would have on the TCAAP proj ect. We reviewed photographs of other Post Office distribution facilities around the Twin Cities area. They are, without exception, large utilitarian warehouses, surrounded by hundreds of semi trailers. This use would be, for all intents and purposes a huge !lUck terminal and could have a detrimental impact on fulfilling the Vento Reuse Plan. Because it has already been agreed that the site should also become the home for an 80-acre combined maintenance facility for Ramsey County and the National Guard, it will difficult to incorporate a quality mix of housing and commercial development in proximity to such heavy industrial use. As a result, it might make the redevelopment of this property uneconomical. These factors, combined with the fact that the initial location indicated by the Post office is among the least polluted, highest visibility sites within the entire project area, cause us to seriously question the viability of this facility within TCAAP. lfwe thought that there was a way to successfully accommodate this use and preserve the backbone of the Vento Re-Use Plan, we would gladly explore the option. Weare requesting a meeting with the Post Service to discuss their plans and interest. We are beginning a new year, with a new city council, and a renewed commitment to work collaboratively and cooperatively with the National Guard, Ramsey County and all other key players in the TCAAP Reuse Process. To lock in final decisions now regarding the shapes of use areas, access points, definitive roadway corridors and similar features is City of Arden Hills . 1245 Weslllighway 96 . Arden lIi1ls, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hiIL'i.mn.ns Letter to the Honorable Representative Betty McCollum January 27,2003 Page 2 of2 . premature and negates the planning process and, is contrary to the spirit ofthe Vento Reuse Plan. We ask you to consider our position. Weare eager to work with you and your office to optimize this process. Please contact us as soon as your schedule permits so that we can share the information that was used in reaching our conclusion. Sincerely, Beverly Aplikowski Mayor of Arden Hills CC: Senator Norm Coleman Senator Mark Dayton Arden Hills City Council Mr. Joe Lynch, Arden Hills City Administrator Mr. Glenn Rotundo, GSA Deputy Regional Administrator Mr. Ralph Conner, GSA Senior Advisor Mr. Joseph Whitaker, Deputy Assistant Secretary of the Army Mr. David Eales, United States Postal Service CRR, Inc. DSU, Inc. . . . ~ /]'\~ILLS January 27,2003 Ralph Conner Senior Advisor Government Services Administration Redeployment Services Division (PRD) 10 Causeway Street Boston, MA 02222 Room #: 925 RE: The United States Postal Service's Consideration ofthe TCAAP Property for a Potential 82-Acre Distribution Facility Dear Mr. Conner; . Thank you for sending the City of Arden Hills a copy of the letter that the D.S. Postal Service sent to the GSA, indicating their potential interest in acquiring an 82-acre site within the TCAAP property. The intended use for this site has been described as a consolidated distribution facility. Thank you also for the copy of your response letter to the U.S. Postal Service, notifying them of our re-use planning process and directing them to participate in that process. As you know, we are in the beginning stages of a major process to plan and design the ultimate re-use of the TCAAP property. We have committed to following the Vento Re-Use Plan as the guiding framework for this project In addition to its major commitment to permanently protect open space, the Vento Re-Use Plan calls for a mixture of residential and commercial and industrial land uses. The process that we have commissioned involves and encourages the active participation of a broad cross-section of stakeholders. It is designed to support the free and open consideration of several alternative ways in which the various land uses and ownership patterns might be arranged on the land. We are committed to working with the National Guard and Ramsey County to fully understand their needs. We intend to work closely with them and others, as we proceed, until we are successful in realizing the vision of the Vento Re-Use Plan. Last Friday, January 17, our City Council met with the project developer, CRR, Inc., our planning consultant and staff and reviewed the impact that a Post Office Distribution facility would have on the TCAAP project Please remember that we have already agreed that the site should become the home for an 80-acre combined maintenance facility for Ramsey County and the National Guard. We reviewed photographs of other Post Office Distribution facilities around the Twin Cities area. They are, without exception, large utilitarian warehouses, surrounded by . hundreds of semi trailers. This use would be, for all intents and purposes a huge truck terminal. City of Anlen lIills . 1245 West Highway 96 . Arden Mms,!\IN . 55112.5794 Phone 651.634.5120 . Fax 651.634.5137 . www.cLarden-hills.mn.us Letter to Ralph Conner January 27, 2003 Page 2 of2 . Our planning team and the Development Team have all agreed that no one would choose to develop quality housing sandwiched between an 80-acre maintenance facility and an 82- acre truck tenninal. They further agreed that high valued office and commercial buildings would not be located in proximity to such heavy industrial uses. These factors, combined with the fact that the initial location indicated by the Post office is among the least polluted, highest visibility sites within the entire project area, cause us to seriously question the viability of this facility within TCAAP. We would welcome the opportunity to meet with you, or your staff, to discuss our findings and conclusions. The successful reclamation and redevelopment of the TCAAP site faces many challenges. Our goal is to realize the vision of the Vento Re-Use Plan, by planning and developing a high quality mixed use development on the portion of the land to be transferred to the City of Arden Hills. To accomplish this vision, we must screen and eliminate many eyesores, remove dilapidated and blighted buildings, reforest major portions of the site and create a combination of natural and man-made amenities. This will be critical as We seek to create enough value through the redevelopment to cover the clean up and development expenses. If we thought that there was a way to successfully accommodate this use and preserve the opportunity to realize the Vento Re- Use Plan, we would gladly explore it with our Advisory Panel. Unfortunately, we are convinced that this use is fundamentally incompatible with both the Vento Plan, and the Arden Hills Comprehensive Plan. We further believe that the development of an 82-acre Post Office Distribution Facility would render the redevelopment of this property uneconomical. . We thank you for your consideration of our position. Please contact us if you are interested in reviewing the information that we reviewed in reaching our conclusions. We remain open and eager to work closely with you and your office as this process continues. Sincerely, Beverly Aplikowski Mayor of Arden Hills CC: Senator Norm Coleman Senator Mark Dayton Representative Betty McCollum Arden Hills City Council Mr. Joe Lynch, Arden Hills City Administrator Mr. Glenn Rotundo, GSA Deputy Regional Administrator Mr. Joseph Whitaker, Deputy Assistant Secretary of the Army Mr. David Eales, United States Postal Service CRR, Inc. DSU, Ine. . . ~ ~~HILLS January 27,2003 Mr. David Eales Manager, Realty and Asset Management United States Postal Service 4301 Wilson Blvd. Suite 300 Arlington, V A22203-1861 RE: The United States Postal Service's Consideration of the TCAAP Property for a Potential 82-Acre Distribution Facility DearMr. Eales: The City of Arden Hills received a copy of your letter, dated November 27t\ 2002 to the General Services Administration, indicating your agency's potential interest in acquiriug an 82-acre site within the TCAAP property. We understand your intended use for this site . to be a consolidated mail distribution facility. As you may know, we are in the beginning stages of a major process to plan and design the ultimate re~use of the TCAAP property. We have committed to following the guiding framework for this project, provided by the Vento Re-Use Plan, prepared under the leadership of late Congressman Bruce Vento. In addition to its major commitment to perinanently protect open space, the Vento Re-Use Plan calls for a mixture of residential and commercial and industrial land uses. The process that we have commissioned involves and encourages the active participation of a broad cross-section of stakeholders. It is designed to support the free and open consideration of several alternative ways in which the various land uses and ownership patterns might be arranged on the land. Weare committed to working with every agency and organization that has an interest in the TCAAP site. We intend to work closely with them and others, as We proceed, until we are successful in realizing the vision of the Vento Re"Use Plan. In this spirit, we would welcome the opportunity to meet with you or your representatives, but I must hasten to add that we are quite certain that the large distribution facility that you are proposing is fundamentally incompatible with the successful re-use of this property. . Last Friday, January 17, our city council met with the project developer, CRR, Inc., our plauning consultant and staff and reviewed the impact that a Post Office Distribution facility would have on the TCAAP project. You should know that the City of Arden Hills has already agreed that the site should become the home for an 80-acre combined City or Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 551l2-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.d.arden-hills.mn.us Letter to Mr. David Eales January 27,2003 Page 2 of2 . maintenance facility for Ramsey County and the National Guard. We reviewed photographs of other Post Office Distribution facilities around the Twin Cities area. They are, without exception, large utilitarian warehouses, surrounded by hundreds of semi trailers. This use would be, for all intents and purposes a huge truck terminal. OUr planning team and the Development Team have all agreed that no one would choose to develop quality housing sandwiched between an 80-acre maintenance facility and an 82" acre truck terminal. They further agreed that high valued office and commercial buildings would not be located in proximity to such heavy industrial uses. These factors, combined with the fact that the initial location indicated by the Post office is among the least polluted, highest visibility sites within'the entire project area, cause us to seriously question the viability of this facility within TCAAP. If We thought that there was a way to successfully accommodate this use, create enough value to cover the Costs ofredevelopment and preserve the backbone of the Vento Re- Use Plan, we would gladly explore it with our Advisory Panel. Unfortunately, we are convinced that this use is fundamentally incompatible with the Vento Re-Use Plan, the Arden Hills Comprehensive Plan, and that the development of an 82-acre Post Office Distribution Facility would render the redevelopment ofthis property uneconomical. We thank you for your consideration of our position. Please contact us if you are interested in reviewing the information that we reviewed in reaching our conclusions. We would also welcome the opportunity to lend the assistance of our Development Team and planning consultants in identifying a better site for the development of this distribution faCility. . Sincerely, Beverly Aplikowski Mayor of Arden Hills CC: Senator Norm Coleman Senator Mark Dayton Representative Betty McCollum Arden Hills City Council Mr. Joe Lynch, Arden Hills City Administrator Mr. Glenn Rotundo, GSA Deputy Regional Administrator Mr. Ralph Conner, GSA Senior Advisor Mr. Joseph Whitaker, Deputy Assistant Secretary of the Army CRR, Inc. . . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-17 A RESOLUTION AUTHORIZING THE INSTALLATION OF WATER LEVEL MONITORING EQUIPMENT IN KARTH LAKE WHEREAS, the City Council, has indicated an interest in the further monitoring of the level of Karth Lake as a means to further evaluate the feasibility of a permanent means to keep the lake elevation under control; THEREFORE, BE IT RESOLVED: The City of Arden Hills authorizes the installation of water level monitoring equipment in Karth Lake. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JANUARY, 2003. Beverly Aplikowski, MAYOR ATTEST: Joe Lynch, Administrator URS Agenda Item 38 . MEMORANDUM Thresher Square 700 Third Street South Minneapolis,MN 55415 Phone: (612)370-0700 Fax: (612)370-1378 To: Mr. Joe Lynch! City of Arden Hills Copy: Nick LandwerlURS FlIe: 379510056001 Tom Moore/AD From: Greg Brown Arden Hills City Engineer Date: January IS, 2003 Subject: Karth Lake Update ) Background Several residents around Karth Lake expressed concern over the unusually high water level of the lake during the past summer. As a result of this concern, the Council directed City staff to pump water out of the lake using temporary pumping apparatus. The lake level was lowered approximately 2 feet. During the pumping a number of residents along Wyncrest Drive expressed concerns over lowering the lake level and a couple residents complained of adverse effects from the pumping (City staffwas unable to validate those claims). . The Council indicated an interest in further monitoring of the level of Karth Lake and evaluating the feasibility of a permanent means to keep the lake elevation under control. URS and City staff are proposing to install a lake level gage while the ice is strong enough to support workers. The gage will cost approximately $200 and require about 4 hOUTS to install. After the installation, URS surveyors will calibrate the gage and City staffwill monitor the lake level to develop more data regarding the effects of rainfall on the lake level. A feasibility study of potential permanent pumping systems may be initiated at any time the Council desires, however Council may want to wait to observe the lake levels after the Spring thaw and subsequent rainfall events. . PROJEGTS't_~AENHlL\37951\GENERAL\Documcnts\Agenda Memo 1-15..03 Jtem 3B.doc I 1"/Idl 1"1 ~ . {!P;L5Md:': ~ a-1, J"tJo3 t2e-~ JuJ. Og~/7 ~ . - e e e \ ~ EN HILLS MEMORANDUM DATE: AgendaItem 3.E January 23,2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator ~f FROM: Aaron Parrish - Community Services Director SUBJECT: Resolution No. 03-18: Approving the Rice Creek North Regional Trail Master Plan Amendment ENCLOSURES: 1. Resolution 03-18 Approving the Rice Creek North Regional Trail Master Plan Amendment. 2. Amendment to the Rice Creek North Regional Trail Master Plan Overview Ramsey County is requesting that the City evaluate a proposed park master plan amendment to the Rice Creek North Regional Trail Master Plan. Update The relatively minor changes suggested at the January 21, 2003 Work Session have been incorporated into the amendment. These changes include the following: Number 3, Restoration and Development, second paragraph has changed from The area of contamination (Parcel D) will be remediated by the u.s. Department of Army. Ramsey County expects that the wildlife corridor will be cleaned up to a degree that allows for public use before the land transfer is effectuated. TO , - Page 2 January 23,2003 Memo to City Council . The Us. Department of Army is responsible for clean up of the contaminated area (Parcel D). Ramsey County expects that the wildlife corridor will be cleaned up to a degree that allows for public use before the land transfer of Parcel D is effectuated. The first sentence of Section B. Future Transportation Needs has changed from Preliminary transportation plans for TCAAP call for a north/south road extending from Highway 96 to County Road!, located west of Rice Creek. TO Preliminary transportation plans for TCAAP call for a north/south road extending from Highway 96 to County Road I Othenvise, the amendment remains relatively unchanged. Re4uested Action I. Approve Resolution No. 03-18: Approving the Rice Creek North Regional Trail Master Plan . Amendrnent e " . . . .. ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-18 APPROVING THE RICE CREEK NORTH REGIONAL TRAIL MASTER PLAN AMENDMENT WHEREAS, the Arden Hills City Council approved the Rice Creek North Regional Trail Corridor Master Plan January 21st, 1998; and WHEREAS, Ramsey County has submitted an amendment, attached as Exhibit A, to incorporate an additional 49 acres into the plan generally referred to as the "wildlife corridor"; and WHEREAS, City of Arden Hills staff have reviewed the plan; and WHEREAS, the Parks, Trails and Recreation Committee reviewed the plan at their November 26th, 2002 meeting and are recommending its approval; and WHEREAS, the Planning COIl1Il1ission reviewed the plan at their December 4th, 2002 meeting and are recoIl1Il1ending its approval. NOW THEREFORE, BE IT RESOL YED by the City Council of the City of Arden Hills, Minnesota, that the City of Arden Hills approves the attached amendment to the Rice Creek North Regional Trail Master Plan; BE IT FINALLY RESOLVED; that the City Council of the City of Arden Hills, Minnesota, has made the determination that the proposed amendment is consistent with the City's Comprehensive Plan based on the following findings: 1. The proposed park plan amendment is consistent with the future land use designation of park preserve. 2. Section B;, Future Transportation Needs, of the amendment satisfies the intent of the Comprehensive Plan's Transportation Element. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JANUARY, 2003. ATTEST: JOSEPH P. LYNCH, CITY ADMINISTRATOR BEVERLY APLIKOWSKI, MAYOR .. ,., . . . . . . Exhibit A PROPOSED AMENDMENT TO THE RICE CREEK NORTH REGIONAL TRAIL MASTER PLAN The following amendment to the Rice Creek North Regional Trail Master Plan (June 1998) has been prepared and is being proposed by the Ramsey County Parks and Recreation Department. Acquisition of the land included in the proposed amendment will preserve a corridor which links the Rice Creek corridor with the 150Q-acre preserve under the management of the Minnesota National Guard. The corridor will preserve a hydrological and wildlife movement functions, as well as future trail connections to the large preserve. The property is currently part of the Twin Cities Army Ammunition Plant (TCMP) and an "Excessing Process" has been initiated to dispose of the property. Amendmentto Section VIII ACQUISITION DETAILS A. Parcel Information The 1998 Master Plan identified two parcels for acquisition; Parcel A, 113 acres from TCMP and Parcel B, 11 acres from MnDOT. (See enclosed Boundary Map). 1. AmendmentAction: This amendment proposes that the acquisition boundary for the regional.' trail corridor be expanded to include an additional 49 acres of TCMP property. The property has been identified as Parcel C and Parcel D. J' Parcel C: u.S. Dept. of Defense, 42.75 acres Partel D: U.S. Dept. of Defense, 6.25 acres 1\ 2. Amendment Justification: The proposed amendment will enable Ramsey County to acquire an important natural corridor between the existing boundary of the regional trail and the large nature preserve licensed to the Minnesota National Guard. Preservation of the wildlife corridor is consistent with the 1996 "Vision for the Future" plan (a.k.a. Vento Reuse Plan) adopted by the TCMP Reutilization Committee appointed by the late Congressman Bruce Vento. The Minnesota Department of NaturalResources (DNR) has identified the wildlife corridor as an integral ecological link between Rice Creek on the west and a future regional park reserve on the east. The additional area has been identified as two separate parcels. Parcel D has contamination, which must be cleaned up prior to a transfer to Ramsey County. (See attached map). Parcel C is free of contamination and could be transferred as soon as the excessing process is complete. The relative size of each parcel (C and D) is subjectto further characterization of the contaminated area. 3. RestorationlDevelopment: The area contains several small buildings, roads and a railroad spur. The buildings will be removed within five years. It is anticipated that the roads and railroad will be removed in conjunction and cooperation with development of the properties to the north and south. The U.S. Department of Army is responsible for clean up of the contaminated area (Parcel D). Ramsey County expects that the wildlife corridor will be cleaned up to a degree that allows for public use before the land transfer of Parcel D is effectuated. Restoration of the natural drainage corridor and vegetation will be accomplished by Ramsey County. All restoration activities will utilize native plant material and be . coordinated with the Minnesota National Guard to assure consistency throughout the corridor and the nature preserve. The only recreational development anticipated will be a future trail connection between the Rice Creek corridor and the property licensed to the Minnesota National Guard. This trail connection will be subject to agreements for use of the National Guard property for trail uses such as Nordic skiing. The property will be available for informal, non- consumptive outdoor recreation activities such as nature study and birding. In order to accommodate future development north of the wildiife corridor, Ramsey Countywill grant easements across the wildlife corridor to the city of Arden Hills for underground public utilities. B. Future Transportation Needs Preliminary transportation plans for TCAAP call for a north/south road extending from Highway 96 to County Road L The county anticipates providing to the city road and utility easements across Rice Creek near 1-35 (in the approximate location of the existing County Road H bridge) in dimensions that will allow for construction of this arterial street. The road and bridge design will be subject to review and approval by the county and are expected to accommodate unrestricted wildlife movement, drainage functions, and human recreational travel under the bridge. The Ramsey County Parks and Recreation Department will not be responsible for the cost of design and construction of the road and bridge. . In addition, a north/south road across the wildlife corridor may be necessary to accommodate Use of the property lying immediately north of the wildlife corridor (a.k.a. the Primer-Tracer Area) or as the alternative connection between Highway 96 and County Road L The county prefers not to have a road across the wildlife corridor and will join with the city to request that the Minnesota Army National Guard provide the city with a road easement from County Road I to the Primer-Tracer Area. However, if transportation plans, prepared jointly by the city and county, identify a road across the wildlife corridor as a necessary transportation element, the county will provide a road easement to the city in the general alignment of the existing north/south road. The road design will be subject to review and approval by the county and are expected to incorporate an elevated section (bridge) of sufficient height and width to accommodate unrestricted wildlife movement, drainage function, and human recreational travel under the road. The Ramsey County Parks and Recreation Department will not be responsible for the cost of design and construction of the road and bridge. Attachments: Attachment A - Boundary Map Illustrating Approved Rice Creek North Regional Trail Corridor Attachment B - 2000 Aerial Photo of Wildlife Corridor Attachment C - Wildlife Corridor, Vegetation Attachment D - Wildlife Corridor, Existing Man-Made Features Attachment E - Wildlife Corridor, Proposed Development Attachment F - Rice Creek North Regional Trail Corridor Development /jh . 2 Attachment A .Rice Creek North Regional Trail Corridor Boundary Map 1 col.lNTY ROAD J i ~ z . 1 , o 1 2 Miles . o o o o Amendment Parcels Wildlife corridor MN National Guard (AHATS) Regional Trail Corridor Ramsey County Parks and Recreation Department Regional Park October 2002 Attachment B Rice Creek North Regional Trail Corridor. Amendment Parcel - Wildlife Corridor 2000 Aerial Photo . 500 , o 500 1000 Feet , N (<::) Pa~ C and D BoundaJ Ramsey County . Parks and Recreation Department October 2002 .' Attachment C . Rice Creek North Regional Trail Corridor Amendment Parcels - Wildlife Corridor Vegetation . ~ l-- / -J "- ~l 500 , o 500 1000 Feet , N A Nongrass Vegetation . _ Trees and Shrubs Ramsey County Parks and Recreation Department _ Wetlands October 2002 . Attachment 0 '. Rice Creek North Regional Trail Corridor4t Amendment Parcels - Wildlife Corridor Man-made Features -<.z::i , ~ . s./ ~ N If soo , o 500 1000 Feet , _ Buildings Ramsey County . Parks and Recreation Department N Roads N Raikoads October 2002 . ~ . , ~ Attachment E . Rice Creek North Regional Trail Corridor Amendment Parcels - Wildlife Corridor Proposed Development . . . . ..... ............................... . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . 500 I o . . . . · . Proposed Trail Connection . . 500 1000 Feet , N A Ramsey county Parks and Recreation Department October 2002 . Attachment F Rice Creek North Regional Trail Corrido" Development Concept TRAlLH UNDERPAS BRIDG 1 , N . . .. . . . o o o o c P i i ~ z . o 1 2 Miles Exi$ting Trail N Proposed Trail Amendment Parcel WildlKe corridor MN National Guard (AHA TS) Regional Trail Corridor Ramsey County Parks and Recreation Department Regionel Perk Canoe launch Parking Lot October 2002 . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-19 A RESOLUTION APPOINTING BRENDA HOLDEN AS COUNCIL LIAISON TO THE 2003COMMUNICATIONS COMMITTEE WHEREAS, the City Council annually appoints a Council Member to serve as Liaison to the Communications Committee; THEREFORE, BE IT RESOLVED: The City Council appoints Council Member Brenda Holden to serve as Council Liaison to the Communications Committee in 2003. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JANUARY, 2003. Beverly Aplikowski, MAYOR ATTEST: Joe Lynch, ADMINISTRATOR . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-20 A RESOLUTION APPOINTING CRAIG WILSON TO THE NORTH SUBURBAN CABLE COMMISSION WHEREAS, the City Council annually appoints a representative to the North Suburban Cable Commission; THEREFORE, BE IT RESOLVED: The City Council appoints Craig Wilson to serve as the City representative to the 2003 North Suburban Cable Commission. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JANUARY, 2003. Beverly Aplikowski, MAYOR ATTEST: Joe Lynch, ADMINISTRATOR . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 6.A.l January 22, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant CotU1cil Member Brenda Holden CotU1cil Member Gregg Larson CotU1cil Member Lois Rem Joe Lynch, City Administrator Aaron Parrish - Community Services Director It f FROM: SUBJECT: Guidant Final Alternative Urban Areawide Review and Mitigation Plan Overview Based on information submitted during the public comment period for the Alternative Urban Areawide Review (AUAR), SRF Consulting has prepared the final AUAR document for the Council's review and comment. While much of the AUAR document remains unchanged from when the Council approved the public comment draft of the AUAR, this version includes the following notable additions: 1. Appendix D: Draft AUAR Comments and Responses- This section outlines and provides responses to comments received during the public comment period. Once COuncil is comfortable with the responses, staff will forward them along to the respective individuals and agencies. 2. Appendix E: AUAR Mitigation Plan- This section, a key element of the AUAR process and document, outlines how any identified environmental impacts will be mitigated and who will be responsible for the mitigation. As indicated at the Work Session, once the Council approves the document responses will be forwarded to those who made comments. The following represents the remaining schedule and process: Page 2 January 22,2003 Memo to Mayor and City Council . . City Council considers approval of Final AUAR and Mitigation Plan for distribution 1/27103 · Submit Final AUAR!Mitigation Plan to EQB and distribute document to EQB List and Draft AUAR commentors 1/28/03 · Objection period ends 2/11/03 . City adopts Final AUAR!Mitigation Plan(J) 2/24/03 · Submit City's approval of Final AUARlMitigation Plan to EQB Monitor for publication on March 3(2) (1) Assumes no objections to final A UAR/Mitigation Plan are filed by government agencies, (2) Assumes City Council will approve final A UAR/Mitigation Plan, 2/24/03 Aside from the AUAR process, a Development Agreement still needs to be approved and executed, Based on comments at the Work Session, staff met with the City Attorney today to see how some of the issues identified by the Council could be incorporated into the agreement. It is anticipated that this agreement will be considered in conjunction with Guidant's application for a . final plat and right-of-way vacation. A representative of SRF, the consulting team preparing the AUAR, will be available to answer any questions that the Council might have, Please bring the copy of the AUAR provided at the Work Session. Feel free to contact me if you should need another. Requested. Action 1. Consider approval of the Final AUAR and Mitigation Plan for Distribution . . . . ~ EN HILLS MEMORANDUM DATE: Agenda Item 6.A.2 January 22, 2003 TO: Mayor and City Council Joe Lynch, City Administrator Peter Hellegers, City Planner ffi-- Planning Case #03-01, The Davidson Companies, 1240 West County Road E, Site Plan Review FROM: SUBJECT: ENCLOSURES: I. December 20, 2002 Planning Commission Memo with attachments 2. Planning Commission Meeting Minute excerpt 3. Anchor proposed by applicant Request The applicant is requesting Site Plan Review approval to accommodate a drive-in bank at 1240 County Road E WeSt. PIlmniUl! Comlnission Recommendation The :Planning Commission is recommending approval of Planning Case #03-01, The Davidson Companies, 1240 County Road E West, Site Plan Review with the following conditions: I. All necessary building permits shall be filed with the City Building Official. 2. That the applicant file all necessary signage permits with the City Planner. 3. That the number of handicapped accessible parking spaces complies with the State Building Code requirements. 4. That the revised Site Plan from case #03-01 be attached to the Special Use Permit from case #02-29. 5. If the applicant chooses to upgrade the water service to the site and access the 16" water main, the applicant shall wet tap and repair Pine Tree Drive to its existing condition per the approval of the City Engineer. ~ ~~HILLS MEMORANDUM . DATE: December 20, 2002 PC Agenda Item 3.A TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: Case #03-01 The Davidson Companies 1240 West County Road E Site Plan Review Request The applicant is ;~questing Site Plan Review approval to accommodate a drive-in bank at 1240 . County Road E West. Overview Surrounding Area East Commercial B-2: General Business District Light Industrial Commercial B.2: General Business District Office Commercial B.2: General Business District Community Commercial Commercial B.2: General Business District Neighborhood Commercial / Office North South West Site Data Commercial Office B-2: General Business District 1.91 acres (83,101 square feet) Relatively flat 1 f , ; . Page 2 of8 December 20, 2002 Planning Case #03-01 Background The City has recently reviewed the following requests for this property: Planning Request Address CC Action Case 02"29 Special Use Permit 1240 W. County Road E 11/2512002 (A) Site Plan Review The following provides an evaluation of site plan and related requirements based on the attached plan set: . L Zoning: Code Requirement Met Drive-in banks are only permitted in the General Business District (B-2) after the issuance of a Special Use Permit. The City Council approved a Special Use Permit for a Drive-in Bank at this location at the Council meeting on November 25, 2002. 2. Lot Area and Setbacks -All Code Requirements Met As the site data in the overview section indicates, the property is 83,101 square feet. The B-2 General Business Zoning District requires a minimum lot area of 13,000 square feet. The following table highlights the setback requirements: . Front Yard 50' 67' 54' 51 ' Rear Yard 20' 152' 137' 110' Side Yard 50' 39.8' 39.8' 39.8' Comer Side Yard 20' 145' 145' 137' Interior The Zoning Ordinance states in Section IX, I (Nonconforming Uses, Buildings and Lots / Prohibited Activities: Nonconforming Building); "No nonconforming building shall be . ( , ( Page 3 of8 . December 20, 2002 Planning Case #03-0 I increased, enlarged or altered in a wav that augments its nonconformitv." In this situation the building alterations are to the north (front), the south (rear), and the west (side yard interior). The setback requirement for comer lots in the B-2 district is 50 feet from the property lines Which abut a street. The existing building was constructed 39.8 feet from the east property line; the drive-in bank would not encroach any further on the east property line. Therefore, theses changes are in conformance with Zoning Code requirements. 3. Lot Coverage - Code Requirement Met The B-2 General Business District requires that no more than 40% of the lot be covered by structure. The proposed building footprint is 6,966 square feet while the parcel is 83,101 square feet. This results in approximately 9% ofthe lot being covered by structure. 4. Floor Area Ratio - Code Requirement Met The floor area tatio is obtained by dividing the sum of a buildings floor area by the amount of the lot area. The floor area ratio cannot exceed 0.8 for the B-2 General Business District. . The FAR for this project is 0.1, much less than the maximum permitted. 5. LandScape Lot Area - Landscape area requirement met; Landscaping requirements may be met depending on Council's determination oj plant materials. The minimum amount of landscape area for the B-2 General Business District is 25% of the lot area. The proposal shows 52,054 square feet of landscape area of the total lot area of 83,101 square feet or 62.64 percent. Currently, the lot has at least two dozen trees which will remain (following the proposed building expansion) in addition to two wooded areas on the south and west sides of the property. Landscaping requirements listed in Appendix A: Procedural Manual, Landscape Plan, Design Requirements, 7, state the following: Plant materials existing on a site at the time oj development or expansion oj structures, may be used as a credit against the requirements oj these landscape regulations; the City Council shall determine the extent oj credit allowed, based on an evaluation oj species, size, location, quality oj existing plant materials and the consistency with the intent oj these regulations. The landscaping on the south and west sides of the property is substantially more than what would be required of any new development not to mention that the existing trees are mature. Under the City's landscape plan design requirements 21.8 caliper inches of trees are required . (the minimum total caliper inches required for trees can be arrived at by dividing the gross square footage of all floors of the building [6,966] by 320). The applicant has proposed 15 caliper inches of deciduous, coniferous, and ornamental trees on the property. The proposed . . . Page 4 of8 December 20, 2002 Planning Case #03-01 trees include 10 Spring Snow Crabapples of approximately 1.5 caliper inches each. The City landscaping requirements show the minimum size for ornamental trees as 2 caliper inches. Staff recommends that the 10 Spring Snow Crabapples meet the minimum City requirement. At 2 caliper inches per the Spring Snow Crabapples there would be a total of 20 caliper inches being added to the landscaping. 1-2 Stories 20 % (4.4 inches) 50 % (10.9 inches) 30 % (6.5 inches) Proposed # of Caliper Inches o caliper inches o caliper inches o caliper inches .I (J 0 Spring Snow Crabapples at 1.5 caliper inches each are proposed) In addition to the trees outlined above, the applicant is proposing to plant approximately 144 other plants (bushes and various perennials). 6. Height - Meets Code Requirement The maximum building height allowed in the B-2 General Business District is 35 feet. The proposed elevations show a building height of26 feet at the highest point. 7. Parking. - Exceeds Code Requirement For Spaces; Exceeds Parking Setback Requirement No specific requirements are outlined in the Zoning Ordinance. However, the following parking requirement for Business and Professional Office uses are I space per each 250 square feet of gross floor area. The City Engineer's office has data which indicates that 4 spaces per 1,000 square feet is an appropriate parking requirement for a general drive-in bank use. Re uired for Business and Professional Office Recommended b Cit En ineering Staff Proposed 28 28 37 , Page 5 of8 December 20, 2002 Planning Case #03-01 . The State Building Code and ADA parking standards call for a minimum of2 handicapped parking spaces for parking lots of26-50 spaces. Two handicapped parking spaces are designated, one of which is van accessible. Parking setback requirements ate highlighted below: Minimum Buildinl! Setbacks Required Proposed at Shortest Point Parking ROW 20 Feet County E: 110 Feet Pine Tree: 49 Feet Parking Side and Rear 5 Feet 41 Feet As the table above indicates, the proposed parking setbacks greatly exceed the requirements. The entire parking area shall be curbed, surfaced and striped in accordance with City design standards. 8. Access and Circulation. - Meets Code Requirement The City Engineer's office has recommended that the driveway onto Pine Tree Drive align . with the driveway for the Wells Fargo Bank across Pine Tree Drive to ease traffic. The City Council approved the driveway onto County Road E as a right-out only in Planning Case #02-29, the Special Use Permit for a Drive-In Banle Finally, the Fire Inspector has reviewed the plans and IS satisfied with the access and circulation ofthe property. 9. Screening - Meets Code Requirement Significant landscaping is proposed to screen both the parking on site and adjacent properties. A trash area is proposed for the rear of the property. Staff would suggest that a condition requiring a masonry enclosure with materials that match the primary building be included. 10. Lighting - Meets Code Requirements Lighting is identified on the lighting plan submitted with the application and is consistent with the Zoning Ordinance. The Zoning Ordinance requires that all lighting be directed away from adjoining lots or public streets and must be hooded so that light is only directed . onto the subject property. Overall, five (5) shoebox style pole lights and six (6) canopy lights are proposed on the site. . . . r Page 6 of8 December 20, 2002 Planning Case #03.01 11. Signage - Exceeds Code Requirement This particular property is located in the Sign District 4, or the County E Frontage District. Based on our signage regulations, properties are allowed 60 square feet for wall signage (in multiple tenant buildings signage is allowed for each use), and 80 square feet for a freestanding sign. The applicant is requesting the following: Sil!:naee Type Wall Signage Wall Signage Wall Signage Wall Signage Wall Signage Square Footaee 4 39 4 23.25 4 Location East Side of Building East Side of Building North Side of Building South Side of Building West Side of Building Total Wall Signage: 74.25 Sienaee Type Freestanding Signage Freestanding Signage Location Monument along Pine Tree Existing Pylon along County E Square Footaee 22 Not Available Total Proposed Freestanding Sign age: 22 (Plus the existing pylon on County E) This proposal contemplates 96.25 square feet (+ the large pylon sign on County E). Since the proposed signage does not meet the signage requirements staff would recommend that the wall signage be reduced to meet the City requirements. The Signage Ordinance states that no more than one freestanding sign is permitted on any site; however, there are currently two pylon signs on the applicant's property. This proposal shows the pylon sign along Pine Tree Drive being replaced with a new monument sign. According to the Signage Ordinance the monument sign could not be erected as it would conflict with the Ordinance. However, a Signage Standard Adjustment does allow for adjustments to the requirements for the height, number, type, lighting, area or location of a sign or signs provided the meet the necessary criteria (Ordinance 333.11, A-C). Sign Standard Adjustments can be approved through Site Plan Review process. 12. Grading and Utilities. The property would be serviced by eXlstmg utilities (sewer, water, gas, electric, and telephone). The applicant has expressed interest in upgrading utilities to the building. Site Plan Review approval should be conditioned on approval of a detailed utility plan by the City , Page 7 of 8 December 20, 2002 Planning Case #03-01 . Engineer. Another condition for approval should be that the applicant will repair Pine Tree Drive to the City Engineer's approval if it should be cut into for any utility work. Silt fencing shall be placed around the property during construction. 13. Aesthetics A building elevation is included for your reference. The major changes proposed for the exterior of the building are; the extension of the building to the south, and the more heavily emphasized entryway on the south side of the building. The applicant is proposing brick, cultured stone, glass, limestone panels, and metal panels as the primary building materials. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on December 9, 2002. Pursuant to Minnesota State Statue, the city must act on this request by February 7, 2003 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The city may with the petitioner's consent extend the review period beyond the . 120 days. Oiltions 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial. If the City denies the petitioner's request, "... it must state in writing the reasons for the denial at the time that it denies the request". 4. Table for additional information. Recommendation In Planning Case #03-01, staff recommends that the application for a Site Plan Review for a drive-in bank be approved subject to the following conditions: 1. All necessary building permits shall be filed with the City Building Official. 2. That the applicant file all necessary signage permits with the City Planner. 3. That the number of handicapped accessible parking spaces complies with the State Building Code requirements. 4. That the revised Site Plan from case #03-01 be attached to the Special Use Permit from case #02-29. . . . . , , Page 8 of8 December 20, 2002 Planning Case #03-01 5. If the applicant chooses to upgrade the water service to the site and access the 16" water main, the applicant shall wet tap and repair Pine Tree Drive to its existing condition per the approval of the City Engineer. 6. That the applicant meet the minimum requirement for the size of ornamental trees by providing the 10 Spring Snow Crabapples of at least 2 caliper inches each (in place of the 1.5 caliper inch trees proposed). 7. The applicant shall submit a landscape performance bond or other surety for 125% of the cost of materials and installation valid one full year from the date of installation. 8. A final utility plan shall be submitted to the City Engineer for approval. 9. A masonry trash enclosure shall be provided using materials that match the primary building. 10. The applicant obtains all necessary permits from Ramsey County. 11. Compliance with the applicable provisions of the Zoning Ordinance. Attachments AI. A2. A3. A4. A5. A6. Statement submitted by the applicant. Letter from the property owner authorizing the application. Letter to Robin Davidson about the existing freestanding sign. Location Map. Site Plan. Landscape Plan. , , - ATTACHMENT: At e e e DESCRIPTION OF REQUEST We propose remodeling the existing property at 1240 West County Road E. in Arden Hills, Minnesota. The site modifications would include curb and paving reconfiguration to accommodate a new drive-through teller area. The access to the site along Pine Tree Drive and the adjacent directional sign would be relocated. to align with access across the street. Adding a right-out access to County Road E will be discussed with the County. The parking lot would be reconfigured to accommodate required parking. The existing garage area will be converted to office function so the paved access drive to this area will be removed and landscaped. A general landscape upgrade is also planned around the building, in the parking islands and around the drive-through lane. The building modifications would include replacement ofthe existing drive-through canopy to accommodate the required number of lanes and clearance height. An addition of 3,061 SF on the South side is planned, which includes a new entry component that adds architectural e interest. The other modifications would be interior remodeling to meeting programmatic requirements of a bank tenant. The lot is approximately 83,101 SF. The existing coverage square footage and percentages are as follows; o Building o Paving o Green Space 3,905 sf 15,681 sf 63,585 sf ( 5%) (19%) (76%) The proposed revised coverage square footage and percentages are as follows; o Building 6,966 sf ( 8.38%) o Paving 24,081 sf (28.98%) o Green Space 52,054 sf (62.64%) e . ATTACHMENT: A2 . . NOY-OH002-FRI I I :05 AM 9116/2a02 09:02 P 002 Page 2/2 ~ ~HILLS Sl:ptember 16, 2002 Sincerely, a..~~ Aaron Parrish . Community Services Director aaron.oarrlsh<<ilci.anlen-hills.ll1ILus ('jt1QrAnk"RD~ . IJ..4SWet1U~",.,.:H .. AtdenRllisiMN .. S5JI1.....S7t4 I'b01tf: 4S1JSJ4.S120 . F... nt.tiJ4.S'1J7 . ""......derde.n..hJIl..mR.UI- . e e , . . ATTACHMENT: A3 . . ~ (]) (]) LL C) C) C) ~ ~ 0 ~ 0 Z 0. C) (\J C) 2' I,{) (]) ~ 0 Z C) C) C) I,{) c ~ 0 .- Q.. U) ~(U z o:E ~ -' . 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Ii.. -. t# MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JANUARY 8, 2003 7:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER Chair Sand called the meeting to order at 7:00 p.m. SPECIAL ORDER OF BUSINESS Council Member Larson administered the Oath of Office to the Planning Commission. ROLL CALL Present were Commissioners Ken Bezdicek, Clayton Larson, Elizabeth Modesette, Megan Ricke, Cathy Smithknecht, Clayton Zimmerman, and Chair David Sand. Absent: None. Also presrPtwere Council Member Gregg Larson (to administer the Oath of Office), Director of Community Services Aaron Parrisb, City Planner Peter Hellegers, and ReC()rdin~,Secretary Kathleen Altman. APPROV At OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON DECEMBER 4. '2002. Commissioner Zimmerman requested the following changes: Page 3, 4th paragraph, first sentence change needed to need. Page 3, 5th paragraph, last sentence the word has between this and proven. Page 3, motion at bottom of page, under Condition 2, add the word permit after the second installation. Page 6, second paragraph from the bottom of the page, .first sentence add the word for between variance and a. Page 6, second paragraph" from the bottom of the page, second sentence add the word" between was and different. Page 7, first motion, last sentence should read: The motion carried (4-1) (Commissioner Ricke). Page 9, 5th paragraph, last sentence add the word to between Postal Service and work. Page 9, last sentence on the page should read: The motion carried (4-0-1) (Commissioner Ricke abstained). Commissioner Ricke requested the following change: First page, second paragraph under Planning Case #02-32, first sentence, change the word until to unit. " Commissioner Zimmerman moved, seconded by Commissioner Ricke to approve the December,4, 2002 minutes as amended. The motion carried unanimously (7-0). PUBLIC HEARINGS PLANNING CASE #03-01 - THE DAVIDSON COMPANIES. 1240 WEST COUNTY ROAD E. SITE PLAN REVIEW ARDEN HILLS PLANNING COMMISSION - JANUARY 8, 2003 2' '. ) Chair Sand opened the public hearing at 7:04 p.m. . Staff stated applicants were requesting Site Plan Review approval to accommodate a drive-in bank at 1240 County Road E West. Staff reviewed their report dated December 20, 2002 and recommended approval of the Site Plan Review subject to conditions as outlined in their report. Commission Larson asked if there was a median to be proposed under number 8, or an adjustment to the curb cut. Mr. Hellegers replied this was under the approval of the County and the City Council had recommended a right out. Chair Sand asked where the pylon sign was being replaced by a monument sign. Mr. Hellegers replied it was replacing the sign along Pine Tree Drive. Chair Sand asked if they were also proposing an anchor in addition to the requested signs. Mr. Hellegers replied that was correct. Chair Sand asked if the symbol of the anchor was really another sign and now applicant was really getting three signs, instead of two. Mr. Hellegers replied the Zoning Code was silent on this particular item. Mr. Parrish stated in this particular instance, the City probably would not consider the anchor as a sign because while this was the bank's logo, and it did not have Anchor Bank written on}he anchor. He stated this could be considered as a site improvement. . Comrnissi6ner Zimmerman stated the anchor was identification for the bank. Mr. Parrish replied they could treat the anchor as a graphic sign if they wanted. )~, Commissibner Smithknecht asked how big the anchor was. Steve Pa~tzel of Mohagen Architects, representing the owner, 1415 E. Wayzata Boulevard, #200, Wayzata, MN, replied the anchor was approximately six feet tall. He stated he did not believe this was a graphic sign, but instead was a sculptural piece. He noted it would be installed in a nice manner with additional landscaping. Commissioner Zimmerman stated he did not have an issue with the anchor, as long as it was not placed along County Road E. He indicated if they wanted to place it somewhere else on their property, he would not have a problem. Mr. Paetzel clarified there would be no new site signage. He stated they would simply reface the existing signs. Chair Sand asked if they were only proposing to add an anchor to the property. Mr. Paetzel replied that was correct. Commissioner Modesette asked if the sign on the building would meet Code . requirements. Mr. Hellegers replied it would. Commissioner Modesette agreed the anchor should not be along County Road E. ~'MillEN HILLS PLANNING COMMISSION - JANUARY 8, 2003 3 . Wally Anderson, 1260 County Road E West, sta.ted he was concerned with the second ingress/egress along County Road E and the back up of traffic in that area. Comrnissioner Zimrnerman asked how far west of the proposed curb cut Mr. Anderson's business was. Mr. Anderson replied he did not believe that was a problem, but he had an issue with the traffic in the area. Chair Sand asked if they could restrict westbound turns from County Road E. Mr. Parrish replied the County ultimately had to approve the cut, but the City had the ability to review this in the site plan review process. He stated the ultimate determination on the Council's part was that they were comfortable with having a right out only. He noted it would be engineered in such a manner to discourage a left turn. Comrnissioner Modesette asked if it was possible to put some kind of a pork chop there to make iflmpossible to make a left turn. Commissioner Zimmerman stated he was concerned they did not have a definite idea of what was being proposed. . Chair Sand asked for further information regarding the Council's decision regarding this. Mr. Parrish replied the Council had discussed this at a Council meeting, and three Council Members were in favor of a right in only. He noted the County stated they would approve access on County Road E. He indicated the primary access would be on Pine Tree Drive. Mr. Davidson, owner of property, stated it was their intent to provide a right in, right-out only if approve by the County. He noted this was what the Council had approved. He stated they did not want a left in from County Road E, but a right-in, right-out would help the traffic flow and would not be a safety hazard exiting onto County Road E. Commission Modesette asked if the County required some type of a pork chop, would they be aMe to comply with this requirement. Mr. Davidson replied they would. Chair Sand asked if Mr. Davidson knew of any other location on the property where the anchor could be located. Mr. Davidson replied this was a tenant issue and he did not have any alternative proposals for relocating the anchor at this time. Commissioner Ricke asked if they agreed to the increased caliper of trees. Mr. Paetzel replied they would comply with all landscaping conditions. There were no further comments made for or against the Site Plan Review. Chair Sand closed the public hearing at 7:40 p.m. . Commissioner Zimmerman moved, seconded by Commissioner Ricke to approve Planning Case #03-01, The Davidson Companies, 1240 West County Road E, Site Plan Review with the following conditions and recommendations: I. All necessary building permits shall be filed with the City Building Official. ARDEN HILLS PLANNING COMMISSION - JANUARY 8, 2003 2. 3. 4. 5. 6. 7. That the applicant file all necessary signage permits with the City Planner. That the number of handicapped accessible parking spaces complies with the State Building Code requirements. That the revised Site Plan from case #03-01 be attached to the Special Use Permit from case #02-29. Ifthe applicant chooses to upgrade the water service to the site and access the 16" water main, the applicant shall wet tap and repair Pine Tree Drive to its existing condition per the approval of the City Engineer. That the applicant meet the minimum requirement for the size of ornamental trees by providing the 10 Spring Snow Crab apples of at least 2 caliper inches each (in place of the 1.5 caliper inch trees proposed). The applicant shall submit a landscape performance bond or other surety for 125% of the cost of materials and installation valid one full year from the date of installation. A final utility plan shall be submitted to the City Engineer for approval. A masonry trash enclosure shall be provided using materials that match the primary building. Th~ applicant obtains all necessary pen11its from Ramsey County. Compliance with the applicable provisions ofthe Zoning Ordinance. The applicant will comply with the 60 square foot maximum for wall signage. The applicant will not change the location of the existing pylon signs. The curb cut will be right in, right-out only and the applicant work with Ramsey County regarding this right in, right -out. The company symbol identified as the anchor will be a part of the interior landscaping and will not be located along County Road E. 8. 9. 10. II. 12. 13. 14. IS. The motion carried unanimously (7-0). UNFINISHED AND NEW BUSINESS A. ZONING ORDINANCE UPDATE AND DISCUSS POTENTIAL REVISIONS. Staff stated currently City staff was working on reformatting the Zoning Ordinance to incorporate it into the City Code as its own chapter. This would provide the benefit of having all City regulations in one place and would provide for easy cross referencing between the Zoning regulations, the building regulations, and nuisance regulations. Staff asked if the Comrnissioners had any ideas, comrnents, or suggestions on what they wanted incorporated into the Ordinance, to let staff know prior to the next meeting. REPORTS A. Planning Commissioners Chair Sand requested the new Commissioners be provided the GTS schedule as soon as it was published. Commissioner Larson stated he would not be at the March meeting due to a scheduled out of town meeting. ~ 4. . . . . . ~ 3 IlllKEWAY ~O. 2114724 1t . ~.... lANDSCAPE ill ANCHOR FEATURE \ SI N ON C C. /;- c~t=~"~", ""'-'-""', PARTIAl SITE PlAN GRAPHIC IMAGE SIMIlAR INSTALLATION '/~MQ.~AQ~. ~.~ ~~~ ........CHITECTU"E ...t.......NN'NC 'NTE,..,OI'O!S 02405.0 NlC -.. U-~~ E:,~~z~~::::~""'':~ ek~'$i, SUITE 200 s.. pod1eI <V~:;z) 4?.3_,gl5~ f'"Alo< (~~2) ....73-'3...0 CI:M"\IroIPlIIM:k:\jaIzI\<<lchor\onlIIn\l:lol;s\sMJl swa:r~ 5IlttT~ ANCHOR BANK ARDEN HILLS A1.0 PARTIAL LANDSCAPE ANCHOR ELEMENT ~ ~ ~.:; ~- :;, HP Laser Jet 3200 @ P LASERJET 3200 j n v e n t FEB-7-2003 10:01AM Fax Call Report Job Date Time Type Identification Duration Pages Resu It 233 2/ 7/2003 9 5131AM Send 9 7634219511 I: 52 3 OK 234 2/ 7/2003 9 53 2B.4M Serd 9.7637060B91 I: 02 3 OK 235 2/ 7/2003 9 54 35AM Se(d 9.6516333846 I: 34 3 OK 236 2/ 7/2003 9:56144M Send 9.6512282191 I: 32 3 OK 237 2/ 7/2003 9:5752AM Send 9.6512279371 0:56 3 OK 238 2/ 7/2003 9:58:54AM Send 9.6514821262 0:56 3 OK 239 2/ 7/2003 9:59:55AM Send 96512669301 I: 24 3 OK . ~