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Home My WebLink AboutCCP 02-24-2003 ~ ~HILLS Arden Hills City Council REGULAR Mayor: Beverly Aplikowski CounciJrnembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 ~onday,February24,2003 To rovide a basic and necess City Philosophy uali services tInou h the innovative and oseful use of resources. Agenda City Council Meeting Convenes 7:00 PM Call to Order 1. AGENDA 2. MINUTES A. February 10,2003 Council Meeting CONSENT CALENDAR A. Claims and Payroll B. Resolution No. 03-25: Appointing an lnterim Administrator/Clerk 4. PUBLIC INQUlRIESIINFORMATIONAL A. 5. PUBLIC HEARINGS 6. COMMUNITY SERVICES A. PLANNING 1. Guidant: Final AUAR Times are subject to change 7:00 Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Publie InquirieslInformational is an opportunity for citizens to bring to the Council's attention any items not cnrrently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Conncil, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. NONE Aaron Parrish Peter Hellegers l\e Arden Hills City Council Agenda ~ February 24, 2003 Page 2 7. OPERATIONS & MAINTENANCE A. OPERATIONS & MAINTENANCE B. RECREATON Tom Moore Michelle Olson 8. ADMINISTRATION A. Administrator Vacancy B. Interim City Accountant Services C. Highway 96 Discussion Aaron Parrish and Cynthia Young Aaron Parrish Aaron Parrish and Peter Hellegers CITY COUNCIL REPORTS A. Councilmember Grant B. Councilmember Holden B. Councilmember Larson C. Councilmember Rem D. Mayor Aplikowski TCAAP: Twin Cities Army Ammunition Plant PMP: Pavement Management Plan PTRC: Parks, Trails and Recreation Committee RCPWF: Ramsey County Public Works Facility TeAAP MPAP: TCAAP Master Planning Advisory Panel MFTF: Maintenance Facility Task Force . , t e Arden Hills City Council Agenda February 24, 2003 Page 3 !IPcomine: Meetine:s and Events Wednesday February 26 RCPWF Open House City Hall 6:30 p.rn. Thursday February 27 MFTF City Hall 7:00 p.rn. Tuesday March 4 Development Team City Hall 10:30 a.rn. Thursday March 6 MFTF City Hall 7:00 p.rn. Tuesday March 11 TCAAP MP AP City Hall 6:30 p.rn. Thursday March 20 RCSG North Oaks 7:30 a.rn. Country Club ewedneSday March 26 I-35W Board New Brighton 5~30 p.rn. Family Service Center Saturday April 12 Town Hall Meeting City Hall TCAAP: Twin Cities Army Ammunition Plant PMP: Pavement Management Plan PTRC: Parks, Trails and Recreation Committee rCPWF: Ramsey County Public Works Facility MFTF: Maintenance Facility Task Force TCAAP MP AP: TCAAP Master Planning Advisory Panel e ~ ~~HILLS MEETING MINUTES Draft CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING FEBRUARY 10, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHW A Y 96 PLEDGE OF ALLEGIENCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Regular City Council meeting at 7:09 p.m. Present: Mayor Beverly Aplikowski, Council members David Grant, Brenda Holden, Gregg Larson, and Lois Rem. . Absent: None. Also present were City Administrator, Joe Lynch; Director of Community Services, Aaron Parrish; Director of Operations and Maintenance, Thomas Moore; City Planner, Peter Hellegers; City Engineer, Greg Brown; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Mr. Lynch added, under the Administration heading, item A. Consideration of Resolution 03-24: Resolution disapproving a statement for gaming in Arden Hills. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adopt the agenda for the February 10, 2003, Regular City Council meeting as amended. The motion carried unanimously (5-0). . 2. APPROVAL OF MINUTES A. January 6, 2003, Organizational Meeting ARDEN HILLS REGULAR ClTY COUNCIL MEETING MINUTES February 10,2003 2 e B. January 21,2003, Work Session Meeting C. January 27,2003, City Council Meeting City Administrator Lynch requested the following changes: None. Council member Larson requested the following changes: None. Council member Grant requested the following changes: January 27, 2003, City Council minutes, add Council member Grant was absent with prior notice. Councilmember Rem requested the following changes: January 6, 2003, Organizational Meeting, under j, Resolution 03- I 1, last name is Mill:Y Nosek. January 21, 2003, Work Session Minutes, page 3, third paragraph up from the beginning "Mayor Aplikowski instructed Council to look over the proposed letters to the GSA, the Congressional delegation, and the Postal Service and to email comments...". Page 6, first paragraph below heading 3.2 Planning Review, add last sentence: "Staff suggested DSU do this site review". January 27, 2003, . Regular Meeting Minutes, Page 2, 2nd paragraph, 4 lines up from the bottom: sentence "Also add what contract it was pertaining to" should come before the sentence beginning "Page 4, paragraph I", Page 5, 2nd paragraph, first sentence: "Councilmember Rem stated she believed entering and exiting through one entrance would sufficiently serve the customers". Page 7, under heading C. Authorize Distribution of Letter, 2nd paragraph, beginning Council member Rem, change last sentence to read: "She also requested adding a sentence specifying the sites to be transferred and that the Transfer Area Map be attached to the letter", Page 8, under heading D. Authorize Distribution, 1 st paragraph, 2nd line: "sitting" should be "site". Councilmember Holden requested the following changes: None. Mayor Aplikowski requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the January 6, 2003, Organizational Meeting, January 21, 2003, Work Session, and January 27, 2003, City Council Meeting Minutes as amended. . The motion carried unanimously (5-0). . e . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10, 2003 3 3. CONSENT CALENDAR a. Claims and Payroll b. 2002 4th Payment: Sewer and Watermain Rehabilitation Project: Visu- Sewer Clean & Seal c. Resolution No. 03-21: Appointing Fran Holmes to the 2003 Newsletter Committee d. Resolution No. 03-22: Appointing Roberta Thompson to the 2003 Newsletter Committee e. Resolution No. 03-23: Accepting the 2002 Pay Equity Report MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to approve the Consent Calendar as amended and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATIONAL Doug Hartford. 1292 Ingerson Road, representing the Josephine Hills Association Task Force, asked for an update regarding the Ingerson Neighborhood Pavement Project and the Femwood Channel water quality meeting. He noted the task force had not received any contact from City staff regarding the status of this project. He asked if it was still the intent of the Council to have the assessment hearing on March 10,2003. Mr. Lynch replied all of the residents who would be impacted by an assessment would receive notice of the assessment hearing two weeks prior to the March 10,2003, hearing date. He eXplained the timeframe for objecting/appealing the assessments. Linda Swanson. 1124 Ingerson Road, noted the Statute stated objections/appeals must be filed with the City before or by the hearing date_ She noted they did not have to file an appeal at that time. Mr. Brown noted they were finishing up the design profiles for the Femwood Channel/storm sewer. He noted they would have their concept plan by early next week. He also noted they do intend to contact the residents. Mr. Hartford stated he believed the association would not have sufficient time to analyze any concept plan before the assessment hearing. Mr. Brown replied the ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10,2003 4 e assessment hearing date was set as a milestone date and was not a critical date. The date could be pushed back to accommodate dialogue regarding the design, if approved by the City Council. Mayor Aplikowski requested staff contact the members of the Association Task Force and the other residents who have an interest in the project with the information once it became available. 5. PUBLIC HEARINGS None. 6. COMMUNITY SERVICES A. PLANNING 1. Development Moratorium: County Road E2 & Cleveland Avenue e Mr. Hellegers stated recent inquiries from interested developers had brought to light conflicting designations on the Future Land Use and Zoning maps in the vicinity of Cleveland Avenue and County Road E2. He requested the Council consider the adoption of Ordinance No. 343 and establish the parameters of review for the Planning Commission regarding this matter. Liz Modesette. 3743 New Bril?,hton Road, stated as a resident of this neighborhood, she had followed this issue for many years. She stated she did not believe the residents had been notified of the future land uses. She stated she agreed with the future land use map and how it was laid out, given the history of the lots. She asked what the timeframe was to complete the process of making this area consistent, and if this could be expedited to be completed within one year. Mr. Hellegers replied they hoped to get this done as soon as possible, possibly within three months if everything went as planned. Katie Conlev. 3777 New Bril?,hton Road, stated her concern was that the location map was not the same as the Land Use or Zoning map. She asked if the City would consider subdividing the lots, therefore, her neighbor could not tear down . his house and build a neighborhood business. Mr. Hellegers replied the City did not intend to have the Neighborhood Business District zone in her area. e . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10,2003 5 MOTION: Council member Larson moved and Council member Holden seconded a motion adopting Ordinance No. 343: placing a moratorium on the development of those parcels which show a conflicting status on the Zoning Map and Future Land Use Plan for a period of twelve (12) months, unless terminated or extended by the City Council and to establish the parameters of review for the Planning Commission in regard to Cleveland A venue and County Road E2. Councilmember Grant requested the Planning Commission look at this immediately. The motion carried unanimously (5-0). MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to pass the Ordinance summary to reflect Ordinance No. 343. The motion carried unanimously (5-0). Mayor Aplikowski requested timely and complete information be given to the residents in the area. She also requested the right-of-way issues be researched prior to the Planning Commission's review. B. TCAAP UPDATE Mr. Parrish stated the regularly scheduled Development Team meeting focused on the need to bring key stakeholders to the table for discussion. In addition, the need for a three-dimensional model that outlines existing conditions for the site was discussed_ He noted the next meeting was scheduled for February 18, 2003. Mr. Parrish stated the Advisory Panel met on February 4, 2003. He indicated the presentation focused on the linkage between demographics and housing. The next meeting is scheduled for March 11, 2003, at City Hall. Mr. Parrish noted a letter has been sent requesting a joint meeting of the Arden Hills City Council and Ramsey County Board. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10,2003 6 e Mr. Parrish indicated staff was working on the concept of a TCAAP public informational video. The video would be designed to educate residents about the current status of TCAAP, reuse planning, and the early transfer process. He indicated this would be done by the City's Cable Technician with assistance from the Development Team. The video would be played regularly on Channel 16. Councilmember Larson requested the Council discuss at a Council Work Session what the City's desired outcome was for the proposed meeting held with the interested TCAAP parties. Mayor Aplikowski requested a one-hour discussion be added to the agenda for the next Council Work Session meeting. 7. OPERATIONS AND MAINTENANCE A. Operations and Maintenance I. 2002 Sanitary Sewer Project Scope e Mr. Brown stated the City had awarded Visu-Sewer Clean & Seal of Fridley the 2002 Sanitary Sewer and Watermain Rehabilitation Project for a total of $246,425.50. He noted the original budget was not based on completing a geographical area, but arbitrarily selected an annual amount to be expended for pipe sealing work. He indicated the pipes in the area required more grout than expected, which indicated that a large amount of infiltration was occurring. The contract budget would be exhausted before this quadrant of the City was completed. He stated based on the amount of pipe left to seal and the rate of grout used to date, they anticipated that an additional $85,000 would complete the southwest quadrant of the City. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve an additional $85,000 to Yisu- Sewer Clean & Seal to complete the grouting work in the southwest quadrant of the City for the 2002 Sanitary Sewer Project. The funding was to be taken out of the Sanitary Sewer Enterprise Fund. The motion carried unanimously (5-0). e . e . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES :February 10, 2003 7 2. 2003 Sanitary Sewer Project Scope Mr. Brown stated the 2003 CIP program for sanitary sewer improvements budgeted $200,000 for the rehabilitation of Lift Station #5. He noted the City had recently experienced significant maintenance issues with Lift Station #2, located upstream of Lift Station #5 in the wetland complex adjacent to Perry Park. He indicated the rehabilitation of Lift Station #2 was budgeted for rehabilitation in the 2007 CIP. He noted the City would save on engineering and operational costs, labor, and material if Lift Station #2 and Lift Station #5 were rehabilitated at the same time. Mayor Aplikowski requested, for their records, a listing of the lift stations. Councilmember Rem requested a map of the lift stations. She also requested information on when they were installed and when they are scheduled for replacement. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to authorize an increase in the scope of the 2003 Lift Station Rehabilitation Project to include Lift Station #5 and Lift Station #2, in the amount of $325,000 with the funding to be taken out of the Sanitary Sewer Enterprise Fund. The motion carried unanimously (5-0). B. Recreation None. 8. ADMINISTRATION A. Consideration of Resolution 03-24: Resolution Disapproving a Statement for Gaming in Arden Hills. Mr. Lynch stated there was a possibility that there could be legislation proposed to relocate the Prairie Island residents and gaming facilities, if there was an emergency at Prairie Island. He presented for the Council's consideration a Resolution disapproving a statement for gaming in the City. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10,2003 8 . Mayor Aplikowski requested this Resolution be put on the next Council Meeting agenda for consideration. CITY COUNCIL REPORTS Mr. Lynch - None. Councilmember Grant - stated he toured Camp Ripley last week with Mayor Aplikowski. He indicated the tour was very interesting and he thanked the personnel at Camp Ripley for the tour. He noted earlier this evening, they had a presentation by Ramsey County regarding the maintenance facility. He stated he wanted to see the proposed facility be reviewed by the task force that originally had input in the facility. Mayor Aplikowski indicated she did not have any problem with the task force reviewing the plan, as long as they knew it was only a review and they understood they were not to redesign the facility. He requested staff contact the Chairman of the Maintenance Facility Task Force in setting up another meeting. e MOTION: Council member Larson moved and Councilmember Rem seconded a motion to reconvene the Maintenance Facility Task Force to review the designs and cost estimates, then report back to Council with comments. Mayor Aplikowski requested the Maintenance Facility Task Force report come back to the Council by March 10,2003. The motion carried unanimously (5-0). Councilmember Holden - stated she attended the Newsletter Committee last week and it should be mailed out within the next week. She also attended the Park, Trails, and Recreation Committee and updated the Council on that meeting. She asked how the TCAAP newsletter gets developed and what the Council want in that newsletter. Mr. Lynch replied the newsletter was funded by the developer and the Metropolitan Council Grant received. He noted staff reviewed and revised the newsletter. He indicated the Council had discussed this at a prior City Council . meeting, where the Council turned over the review of the newsletter to staff. i . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10,2003 9 Councilmember Holden noted she had received comments from residents regarding the tone of the TCAAP newsletter. Mr. Parrish replied staff would, in the future, present the TCAAP newsletter to the Council prior to distribution. Councilmember Aplikowski requested that in the future, the Advisory Committee have the opportunity to have a discussion either before or after any presentation. Councilmember Larson - None. Councilmember Rem - stated Northwest Youth and Family Services was having their service team awards this Thursday, February 13,2003, at the John Rose Oval at 5:30 p.m. She noted a meeting with Ramsey County on February 12,2003, at 6:30 p.m. to discuss Highway 96. She requested the previous City Task Force plans be available for that discussion. She requested the City order her more City Council business cards. She also requested the City Hall phone number be placed on the cards. Mayor Aplikowski - indicated she would be at City Hall the first Wednesday of each month from 4:00 p.m. ~ 7:00 p.m., if citizens wanted to meet with her. She requested a future meeting regarding how to deal with requests, comments, and suggestions made by citizens. She requested, in the future, files be maintained for each task force formed. She indicated the Council still needed to complete Mr. Lynch's evaluation. The Council requested a copy ofMr. Lynch's contract. Mayor Aplikowski adjourned the Regular City Council Meeting at 10:01 p.m. Beverly Aplikowski Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, February 24, 2003, at 7:00 p.m. in the Arden Hills Council Chambers. . . . ~ ~ EN HILLS MEMORANDUM DATE: TO: FROM: SUBJECT: February 21, 2003 Agenda Item 3.A Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Sandy Berres, Finance & Human Resources Assistant ffi Claims & Payroll Attached: Claims Payroll for period 01/25/03 - 02/07/03 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/24/03 COUNCIL MEETING PAGE10F3 CLAIMS PAID SINCE LAST COUNCIL MEETING (02/10/03) ::'::CKdl. ',,,,,"ci;<:'t>An;;:J" V1i~a!V ">>>, """"""""""),,,,",')):t ,.'\M:,WN;i;" , ""rn~!!N~',:"""""".'. ............ . 23171 02/11103 Mfinitv Plus Federal Credit Union 3,963.87 First Februarv Pavroll 23172 02/11103 leMA Retirement Trust-457 1,343.88 First Febru~ P~l1 23173 02/12/03 Skildum, Conlee 25.00 Stoo P~ent Fee-VB Check #9720 23174 02112/03 Stanton C';JToun 336.69 FSA Reimbursement 2/07/03 23175 02113/03 Xcel Enerl!V 1,401.39 Electric Service 23176 02/13/03 E-2 Recvcling, Ine 4,855.00 Res Curbside RecVi"lin<r 23177 02113103 MN Dent 01 Health 32.00 Water Sunnlv Sv<: Onetator Exam-SF 23178 02113/03 Northern 425.98 Heaters-Wanninp"houses 23179 02/13/03 The Sorinl!sted Svrnoosium 50,00 BuJ;et Crunch.Mini SvniT'losium-AP & JL 23180 02120/03 Health Partners 730.53 March Dental Insurance 23181 02/20/03 Lakes CountrY Service Coooerative 7,214.22 Insurance-March 23182 02/20/03 MN Mutual Life 264.50 March Life Insurance Subtotal - Paid Claims 20,643.06 Paid Claims From Above - 20,643.06 Add Uripaid Claims, Page J- 299 934.44 Total Accounts Payable Claims for Council Approval, 02/24/03- 320,577.50 Note: Checks fOTunpaid claims totaling $85,307.84 were mailed February I I, 2003 after approval at the February 10, 2003 Council Meeting.. They were check numbers 23102-23170. Jud)o'-=-po}'ll>kldUm<1 . . . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/24/03 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER: ""eK. " "'ci;<:'t>A~&,y 'VIi_ii"'" : :;:=",/: :::/,::=;::= :': ::: :': '::::::;:;:::::;:::: :: =:=M10VNT. ::: t: H::~M)lENTS>:' ... ... . .._----,.. 23]83 02/25/03 A-I Hvdraulic Sales & SClVice 86.09 Maintenance Vehicle #13 23]84 02/25/03 Abdo, Eick & Mevers 2,000.00 Audit Fees 01/17/03 23]85 02/25/03 Accurate Press, Inc. 732.72 JanU:lTV Newsletter 23]86 02/25/03 Aid Electric Corooration 2,100.00 CH-Generator RP.Tlair 23]87 02/25/03 American Public Works Association 600.00 MicrQ;;ver Contact-URS 23]88 02/25/03 Animal Control Services 544.00 Do2"/Cat Enforcement-Jan~ 23]89 02/25/03 Aramark Uniform Service 42.53 CH-RuQ: Service 02/07-02/14/03 23]90 02/25/03 BFI ofMN, Inc. 176.46 Waste Removal-Januarv 23]9] 02/25/03 Birrs, Inc. 241.04 Portable Toilets-Rinks 23192 02/25/03 Bover Ford Trucks, Inc. 89.14 Parts fOT Truck #110 23193 02/25/03 Catco Parts Service 52.40 Lift #2-Drive Shaft Renair 23]94 02/25/03 CDW Government, Inc. 457.73 Adobe Acrobat V5.0 23195 02/25/03 Comorate Exnress 509.09 Office SuonliesJConv Paner 23196 02/25/03 Dahlgren Shardlow and lTban 16,686.63 TCAAP Prof Services 01/05-02/01/03 23197 02/25/03 Dascom Systems Graun,Inc. 819.25 AMX Power Sunnlv-Cahle 23198 02/25/03 Davannj's 20.86 Manaaement Mta 02/19/03 23199 02/25/03 Davies Water Eauinment Co. 95.00 Calibration Fee 23200 02/25/03 EDAM 195.00 2003 Member Dues 23201 02/25/03 Exemnlar International, Inc. 76.00 Random Testina 01/17/03 23202 02/25/03 Frattallone's Hardware, Inc. 40.83 S~ Purchases 23203 02125/03 Frevberoer. Scott 109.74 2003 Uniform Purchase 23204 02/25/03 GODher State One-Call 31.00 Janu<l"Ml Service 23205 02/25/03 Har Mar Lock & Service 117.50 Lock Service-Maintenance BIdl> 23206 02/25/03 Health Partners 82.00 we Claim 08/15J02-Straumann 23207 02125/03 I.O.S.Canttal 3,683.58 Conier Lease 11124/02-112/23/03 23208 02/25/03 lU.Q.E. Loca149 Benefit Fund 13,200.00 Mar-Mav Insurance 23209 02/25103 Interstate Co.'s, Inc. 491.40 Transmission Renair-Plow Truck 232]0 02/25/03 Kath Auto Parts 21.57 Head Liaht/CarWash Fluid 23211 02/25/03 Kennedv Transmission 1,274.42 Transmission R"'"air-#109 23212 02/25/03 Leallue ofMN Cities 3,000.00 NPDES SWM Phase II Guide Plan 23213 02/25/03 League ofMN Cities Ins. Trust 575.00 Claim #11041726 9112/02-Pronertv Damape 23214 02/25103 Lillie Suburban Newspapers 76.34 Summa~ Bu~t Publication 23215 02125103 MAU.MA 30.00 2003 Member Dues 23216 02/25/03 Met Council Environmental Services 47,879.00 March Waste Water Service 23217 02125/03 MN Deoartment of Health 20.00 Water Sunnlv Svstem Oner Exam-AA 23218 02125/03 Multi Care Assoc of the TC 62.00 Pre Emnlovment Exam-AA I Subtotal - Unpaid Claims - Page 2 96,218.32 I CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/24/03 COUNCIL MEETING PAGE30F3 UNPAID CLAIMS REGISTER: '>on "", ',ci;<:'t>ATiin>VIiNilOJi/ "" """"""""""""""""""""""""""" '::'Ai\(tliiMt,,', ;:;:COMMltNtS>=':-;.... . 23219 02/25/03 Nosek, Mary 120.00 Januarv Newsletter 23220 02/25/03 Pioneer Press 99.58 Dailv Paner Deliverv-CH 23221 02125/03 Ouick Silver 101.00 Deliverv Service 23222 02125/03 Ramsev Co. Leal!ue of Local Gov't 583.00 2003 ReLLG Member Dues 23223 02/25/03 Ramsev County 60,925.42 Feb Law EnforcementIFuel Purchases 23224 02/25/03 Rosedale Chevrolet 76.\1 #13 Cable & latchIParts for Door 23225 02/25/03 Roseville, Citv of 130,510.62 Water Purchase 4002 23226 02125/03 Safety Kleen Corporation \14.97 Haz Waste Disnosal 23227 02125/03 Saxe, Stephen 39.99 2003 Uniform Purchase 23228 02/25/03 Shoreview, City of 60.00 Sunersitter Sap's 23229 02/25/03 St Paul Area Chamber of Commerce 408.00 2003 Membcrshin 23230 02/25/03 Timesaver Ofr Site Secretarial 4Q4.05 Recordine Secretarv-CC Mte:s 23231 02/25/03 University ofMN 250.00 Shade Tree htsoection Lic-DW & SF 23232 02/25/03 University ofMN 10000.00 TCAAP Planninst* 23233 02125103 WestWe1d 23.38 Shon Sunnlies Subtotal, Page 3 of 3 203,716.12 Subtotal, Page 2 of 3 96,218.32 Total UnDaid Claims 299,934.44 000<lyI.."......""~_1 . . . . . . ;[ 0: if. 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" 'g .~ .g ~ 0 X R ~ '" ~ " 'ii ~ . ~ ~ g ~ t" 3 '" S .. ;; ~ ." ] M ~ .a .. . ~ '3 . .: j ~ 0 , 0 Z " ~ , ~ ~ f . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item 3.B February 20, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem FROM: A(J Aaron Parrish - Community Services Director SUBJECT: Interim Administrator-Clerk Appointment ENCLOSURES: 1. Resolution 03-25 Appointing an Interim Administrator/Clerk Overview With the City Administrator position vacant, it is necessary to appoint a staff person to serve in this capacity on an interim basis. This is accomplished with the attached resolution. While not explicitly addressed on the Personnel Policy, it is fairly common practice to provide additional compensation when additional duties are assumed. Based on a brief e-mail questionnaire sent to City Human Resource Directors, a fairly typical approach is to provide a 15% in salary increase over the term of the appointment. . This is further articulated in the attached resolution, A car allowance is also provided for. Requested Action Consider Resolution #03-25 Appointing an Interim Administrator/Clerk . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-25 A RESOLUTION APPOINTING AARON PARRISH AS INTERIM ADMINISTRATOR/CLERK WHEREAS, the City Council may appoint employees for the City as deemed necessary for the proper management and operation of City affairs, and, WHEREAS, Aaron Parrish is currently employed by the City as Director of Community Services. THEREFORE, BE IT RESOLVED: the City Council hereby appoints Aaron Parrish to serve as the interim Administrator/Clerk, and, BE IT FURTHER RESOLVED: the City Council approves the compensation for . Aaron Parrish at a fifteen percent (15%) salary increase to the current step in the Pay Plan for Director of Community Services, and a car allowance of two hundred ninety five dollars ($295.00) per month until such time that the Council appoints a permanent Administrator/Clerk. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 24th day of February, 2003. Beverly Aplikowski, MAYOR ATTEST: Cynthia L. Young, DEPUTY CLERK . . . . ~ EN HILLS MEMORANDUM DATE: Agendafiem 6.)\.1 February 20, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Aaron Parrish - Community Services Director ~ FROM: SUBJECT: Guidant Final Alternative Urban Areawide Review and Mitigation Plan Overview At the January 27th, 2003 Council meeting, the Council authorized distribution of the final Guidant Alternative Urban Areawide Review and Mitigation Plan for comment and objections. The objections period ended February 11, 2003. To date, we have received no objections from any of the agencies that submitted comments. As the schedule below indicates, the final action for Council consideration is for the Council to adopt the Final AUAR and Mitigation Plan. · City Council c'?llsiders approval of Final AUAR and Mitigation Plan for distribution 1/27/03- Complete · Submit Final AUARlMitigation Plan to EQB and distribute document to EQB List and Draft AUAR commentors 1/28/03- Complete . Objection period ends . City adopts Final AUARlMitigation Plan(l) 2/11/03- Complete 2/24/03 - Pending · Submit City's approval of Final AUARlMitigation Plan to EQB Monitor for publication on March 3(2) 2/24/03 - Pending Page 2 February 20, 2003 Memo to Mayor and City Council (1) Assumes no objections to final A UAR/Mitigation Plan are filed by government agencies. (2) Assumes CitY Council will approve final A UAR/Mitigation Plan. If approved, staff would arrange to have the notice placed in the Environmental Quality Board Monitor as required by Minnesota Rules. Since the document is unchanged from the previous packet, it has not been included. Please feel free to contact me if you should require an additional copy. Aside from the A,UAR process, a Development Agreement still needs to be approved and executed. It is anticipated that this agreement will be considered in conjunction with Guidant's application for a final plat and right-of-way vacation, Requested Action 1. Consider approval of Resolution #03-26 approving the Final AUAR and Mitigation Plan , " t, . . . , . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO, 03-26 A RESOLUTION ADOPTING A FINAL ALTERNATIVE URBAN AREA-WIDE REVIEW DOCUMENT AND MITIGATION PLAN FOR THE GUIDANT CAMPUS WHEREAS, on September 9, 2002, the City Council approved resolution #02-42, authorizing that an Alternative Urban Areawide Review ("AUAR") be initiated and completed for the Guidant Campus; and WHEREAS, on September 30' 2002, the City of Arden Hills held a public informational meeting to obtain public comments on the draft AUAR environmental analysis document; and WHEREAS, on October 15, 2002, the City of Arden Hills prepared and distributed a draft AUAR environmental analysis document on the Guidant Campus in accordance with Minnesota Environmental Quality Board Environmental Review Program procedures; and WHEREA,S, the 30-day public review and comment period on the draft AUAR environmental amilysis document ended on November 13, 2002; and WHEREAS, on September 4, 2002, Guidant Corporation submitted a master plan for development of the Guidant Campus to the City of Arden Hills; and WHEREAS, the City of Arden Hills revised the draft AUAR environmental analysis document based on the September 4, 2002, master plan submittal and the comments received during the comment period on the draft AUAR environmental analysis document; and WHEREAS, the revised AUAR environmental analysis document includes a plan for mitigation specifyi,ng the mitigation measures that will be imposed upon further development within the study atea in order to avoid or mitigate potential environmental impacts; and ::- WHEREAS, on January 27' 2003, the City of Arden Hills distributed the final AUAR environmental analysis document and mitigation plan for the Guidant Campus in accordance with Minnesota Eii'vironmental Quality Board Environmental Review Program procedures; and ! WHEREAS, no objections to the final AUAR environmental analysis document and mitigation plan were filed with the City of Arden Hills within the time limit prescribed by state law. , NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Arden . Hills, Minnesota, that the final AUAR environmental analysis document and mitigation plan for the Guidant Campus is hereby adopted. BE IT FURTHER RESOLVED, by the City Council that the City of Arden Hills PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 24th DAY OF February, 2003, BEVERLY APLIKOWSKI, MAYOR AARON P ARRlSH, INTERIM CITY ADMINISTRATOR . . . . . ~ EN HILLS MEMORANDUM DATE: Agenda Item 8.A. February 20, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Aaron Parrish - Community Services Director JIlf7 Cynthia Young - Deputy Clerk / Human Resources Di FROM: SUBJECT: City Administrator Search ENCLOSURES: 1. City Administrator Position Description Overview With the vacancy at the City Administrator position, the Council needs to think about how it would like to fill the vacancy. Generally, the Council has two options: 1. Fill the position using the standard hiring process for all employees Using this method, the following would generally be done: )> Preparation and distribution of a position announcement to be distributed/advertised in the local newspaper, Pioneer Press, Star Tribune, League of Minnesota Cities Bulletin, League of Minnesota Cities website, Minnesota City Managers Association, and other appropriate means. )> Council establish qualities, criteria, and experiences they would like to see in a City Administrator. )> The Councilor some type of Selection Committee would conduct an initial screening of applicants and select those they would like to interview. Memo to Mayor aild Council February 20, 2003 Page 2 of2 . >- First interviews with the Councilor Selection Committee. >- Finalist Interview / Selection 1. Finalist interaction with City staff and City tour 2. Finalist interaction with Community 3. Finalist interaction with the Council 4. Finalist interview with the Council 5. Council selects preferred candidate The above process is intended to provide an overall idea of how an internally facilitated process might be handled. 2. Retain an Executive Search Firm Many cities elect to retain an executive search firm to facilitate the screening and selection process, The process might be similar to what is outlined above, however, the firm typically solicits interest, works with the Council on their "ideal" candidate, conducts the initial screening, and coordinates with the Council on the selection of the finalists. A position . profile is also cotnmonly developed as part of the process. In their search for an administrator, the City of Mounds View recently received estimates and statements of qualifications from nine executive search firms, The cost ranged anywhere from $18,000 to $25,000. Both of the above have advantages and disadvantages, The advantage of going with an internal process is that it is less expensive and takes less time, The disadvantage is that it can be more work and less focused. Alternatively, working with an executive search firm could lead to a more comprehensive process, but it takes longer and is more expensive, Staff is seeking direction from the Council on which option they would prefer. Once an option is selected, staffwill work with the Council on next steps. Requested Action I, Provide direction on the preferred method for hiring a new City Administrator . . . City of Arden Hills Job Description POSITION: REPORTS TO: City Administrator City Council SUMMARY Responsible for planning, organizing, directing and coordinating all municipal activities, Serves as the chief administrative officer of the City and is responsible for the proper administration of all affairs of the City. ESSENTIAL FUNCTIONS OF THE POSITION Plans, organizes, and administers city programs and services to ensure a coordinated and efficient effort to meet goals and objectives established by the City Council and various Boards and Commissions. Directs the annual planning and budgeting process and oversees operations within established fiscal parameters; keeps Council informed of the financial condition of the City and recommends action as necessary, Oversees city operations and project implementation to ensure efficient and effective utilization of resources and timely completion of projects. Develops and issues administrative rules, policies, and procedures necessary to ensure proper functioning of all Departments, Acts as personnel officer for the city. Oversees preparation of city council agenda and the implementation of council decisions or requests for further study or information. Attends and participates in all City Council meetings, and other official meetings as needed. Coordinates development and implements long and short-term plans, personnel programs, etc. Administers, oversees and monitors local elections in accordance with Federal, State and County requirements, . Develops long- range and short-range goals and oversees their implementation, Monitors operations to ensure compliance with applicable laws, regulations, rules, policies and ordinances. . Evaluates potential projects, programs and services to determine feasibility and community impact and makes recommendations to the Council. Responds to concerns, issues, complaints and questions from employees and the public; mediates disputes and resolves issues as appropriate, Represents the City with other governmental agencies, officials and the school district. Maintains all municipal records and documents as required by law. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Responsible for the overall direction, coordination, and evaluation of the City. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include interviewing; training employees; planning, . assigning, and directing work; evaluating performance; rewarding and disciplining employees; transferring employees; addressing complaints and resolving problems; and, the ability to effectively recommend hiring, promotion, suspension, demotion, and discharge of employees. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodatiohs may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B. A.) in public administration, business, finance or related field; and a minimum of three (3) years related experience and/or training, A Master's degree (M. A.) in a related field is desired. . . . . lANGUAGE SKillS Ability to read, write, analyze, and interpret contracts, ordinances, technical journals, financial reports, development agreements, legislation, statutes, and legal documents. Ability to prepare contracts, ordinances, resolutions, policies, reports and correspondence. Ability to present reports and make recommendations to Council and other Boards and Commissions. Ability to give presentations and speeches. Ability to communicate effectively both orally and in writing with elected and appointed officials, staff, other public officials, and the general public. MATHEMATICAL SKillS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios and percentages, Ability to oversee budget preparation and administer the budget. Ability to compute, interpret, and analyze statistical data. Ability to compute moderately complex mathematical equations, OTHER KNOWLEDGE, SKillS, AND ABILITIES Considerable knowledge of laws, rules and regulations applicable to City government. Considerable knowledge of budgeting, accounting and governmental financing, Considerable knowledge of government processes, services, economic development and planning, Considerable knowledge of management principles and practices as they apply to public sector management including personnel management and organizational development. Considerable ability to plan and analyze City operations; develop alternatives and determine the costs, advantages and disadvantages of various alternatives. Considerable ability to research and prepare accurate and thorough reports. Strong communications skills. Considerable ability to utilize computers and software applications. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls, The employee is regularly required to talk or hear. The employee is occasionally required to stand; sit; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities . required by this job include close vision, distance vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, The noise level in the work environment is usually moderate. . . . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item S.B February 20, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Aaron Parrish - Community Services Director / FROM: SUBJECT: Interim City Accountant Services ENCLOSURES: N/A Overview With the City Administrator and City Accountant/Treasurer positions currently vacant, staff would respectfully request authorization to the do the following: L Pursue an agreement to retain temporary city accounting services. With the City Accountant/Treasurer position vacant, staff would like to pursue an agreement to provide limited city accountant/treasurer services until this position can be filled. While many of the day to day responsibilities are being handled by myself, Finance and Human Resources Assistant Sandy Berres, and Utility Billing Clerk Sandy Byl, there .is a need for consultation/assistance on investments, cash flow, and related finance isslies. Assuming that the Council would feel more comfortable deferring the hiring process for this position until a new City Administrator is on board and comfortable, it is possible that this position could be vacant for up to nine months (this assumes six months for the City Administrator hiring process and three months for the City Accountant/Treasurer hiring process). Memo to Mayor and Council February 20, 2003. Page 2 . Staff would like to explore two options and come back to the Council at the March 10th meeting with the preferred alternative. The first option would be to work with an adjacent community to "rent" a member of their finance staff. On a preliminary basis, staff has contacted the City of Shoreview to see if they have any potential interest. Staff would anticipate contacting the cities of Roseville and New Brighton as well. Roseville may be the. most logical fit as they use the same finance software as we do, Since we still have some converting to do to the new software package, this would be particularly helpful. Given our potential long term need, it may be more difficult for other cities to make a nine month commitment. Additionally, with the potential state aid cuts a strain may be placed on the aforementioned cities finance departments as they are asked to consider various options and alternatives. The second option would be to utilize the City's designated financial advisor, Ehlers and Associates, to provide the necessary services. Many of the employees are former finance directors who are familiar with governmental finance. Unless the Council has an aversion tq either one of the options, staff will evaluate both and bring back a recommendation for the March 10, 2003 meeting. From a financial perspective, this service is estimated to cost $21,600. This assumes 10 . hours per week at $60 per hour for 36 weeks. This expense would be allocated in the following manner: 30% General Fund 65% Sewer, Water, and Surface Water Management Enterprise Funds (30%-30%-5%) SOlo BDA The lack of salary associated with the vacancy will offset this expense. 2, Authorize additional compensation for Finance and Human Resources Assistant With the City Accountant/Treasurer position being vacant, many of the day-to-day finance responsibilities have been assumed by Finance and Human Resources Assistant Sandy Berres. Fortunately, Sandy has demonstrated that she is up to the task. In recognition of this additional responsibility, staff would respectfully request that 15% salary increase be provided until a replacement City AccountantlTreasurer is hired. The lack of salary associated with the vacancy will offset this expense. Requested Action 1. Authorize staff to pursue an agreement for temporary accounting services to be brought forth at the March 10,2003 City Council meeting. . 2. Authorize a 15% salary increase for the Finance and Human Resources Assistant until the City Accountant/Treasurer position is filled. ,- . . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item 8. C February 20, 2003 TO: Mayor and City Council Peter HelIegers, City Planne@ Highway 96 Discussion FROM: SUBjECT: ENCLOSURES: 1. Planning Commission Meeting Minute excerpt. 2, City Council Meeting Minute excerpt. 3. February 3, 2003 Letter from Jim Tolaas to property owners, 4, Recommendations of the Arden Hills Highway 96 Task Force -1997 (also provided to residents at the public information meeting on February 12, 2002), ReQuest Discuss the following items for the reconstfllction of Highway 96: ground cover types, landscaping, sidewalks and trails on north and south side of Highway 96, irrigation (optional- at cost to City), lighting (optional- at cost to City), should a Gateway Sign be placed at Lexington Avenue. Backeround The City Council at their November 18, 2002 Work Session reviewed plans from Ramsey County for the reconstruction of Highway 96 (from Lexington Avenue to just west of the current North Heights driveway entrance) and Lexington Avenue (from just south of Highway 96 to approximately Guidant Drive North). The Plarming Commission also reviewed these plans at their December 4, 2002 meeting. Highway 96 - Council Memo 02/20/03 - Page 1 of 2 Update Ramsey County held a public information meeting on Wednesday, February 12th at Arden Hills City Hall which 45 people (including the Council and staff that were present) attended. According to the representative from Ramsey County the most frequently voiced questions were related to a potential grade separation at the intersection of Highway 96 and Highway 10 which are not part of this project (the Highway 96 reconstruction project would stop just west of the current North Heights driveway entrance). Subsequent to that meeting, representatives from North Heights Church; the church's building contractor, engineer, and architect; Ramsey County; URS; and City staff met to discuss the possibility for a new entrance to North Heights Church from Highway 96. The proposed entrance would be slightly east ofthe current North Heights entrance and could align with a main entrance to the TCAAP property. The intersection could be signalized in the future and would alleviate concerns from some residents that the main TCAAP entrance would align with Snelling Avenue (and potentially cause more traffic south of Highway 96 on Snelling). Staff Recommendation Discuss alternatives for Highway 96, formal action will need to be taken at the March 10th meeting, Highway 96 - Council Memo 02/20/03. Page 2 of2 . -, . . . . . Attachment 8.e - 1 . ARDEN HILLS PLANNING COMMISSION - DECEMBER 4, 2002 7 Commissioner Zimmerman noted the applicant's preference was location B. Mr. Hellegers replied staff was recommending location A because it was a better location, . Commissioner Ricke asked who added the three-season porch to the house. Dean Volkert, applicant, replied the porch and deck were added by previous owners. Commissioner Ricke asked if there was a storage area under the deck. Mr. Volkert replied there was. Commissioner Ricke asked who added the swing set. Mr. Volkert replied he added the play area, but the neighbor added the drainage, ponding problem on his lot. He stated he added location B because Commissioner Smithknecht asked at the last meeting if he could move the shed north. He noted he could move the shed to location A if they wanted and he was okay with that location. He noted location A was the flattest portion of his lot and it would be less work to move the shed to that area. Commissioner Bezdicek moved, seconded by Commissioner Zimmerman, to recommend to CounciI'to approve Planning Case #02-28, Dean & Suzanne Volkert, 1330 Nursery Hill Lane Variance subject to the following conditions and recommendations: I. The' evergreens along the west property line must be maintained to ensure that the shed is not highly visible from Hamline Avenue. The trees to the north of the shed must be maintained to ensure that the shed is less visible from Nursery Hill Lane. . 2. The motion carried (4-1) (Commissioner Ricke). B. HIGHWAY 96 RECONSTRUCTION DISCUSSION Mr. Parrish presented the draft landscape plan and Highway 96 Taskforce Documents for the Commissioners' comments. Commissioner Ricke stated her concern was the trail connection crossing over Highway 96, Mr. Parrish replied the regional trail connection would stop at Highway 10 around North Heights and would not proceed until that area was reconstructed. Commissioner Ricke noted she still had a concern about residents, particularly children, crossing Highway 96. Commissioner Zimmerman noted if they were going to landscape the median, they needed to maintain it. He noted they needed to irrigate the landscaping, or at least make sure it was regularly watered Chair Sand noted Arden Hills had more median than the surrounding cities and stated they had to take advantage of the median by planting as many trees as possible, plant sod, . and irrigating it. He stated the median needed to be very aesthetically pleasing and needed to be maintained. . . . ARDEN HILLS PLANNING COMMISSION - DECEMBER 4, 2002 8 Chair Sand noted they needed to make sure they had room for a City monument sign at Lexington Avenue and Highway 96 and he reminded the Council that the sign should be placed in the budget. Mr. Parrish noted if they chose to irrigate the median, there would be a cost factor because the City had to pay for the water. He also noted it would be a maintenance factor for the City's Operations and Maintenance staff, which would also be a cost factor to the City. Commissioner Zimmerman stated whatever landscaping was incorporated, it needed to be maintained. Commissioner Zimmerman asked if it was possible to use the proposed ponding area at the maintenance facility for irrigation. Mr. Parrish replied he did not think that would be an option. Chair Sand asked if there would be improved lighting. Mr. Parrish noted the lighting would substantially remain the same and if the City wanted improved lighting, it would be at City's expense. c, RICE CREEK CORRIDOR PARK PLAN AMENDMENT Mr. Parrish stated Ramsey County was requesting that the City evaluate a proposed park master plan amendment to the Rice Creek North Regional Trail Master Plan. Mr. Parrish presented the plan and asked for the Commissioners' comments, Commissioner Zimmerman stated he did not want to see them making decisions on this property on an instance-by-instance basis. He indicated he wanted to look at the whole area. He stated they needed to understand what was going to be done on the overall scheme. He noted he believed most people wanted as much natural area as possible in this area, He stated they needed to be sensitive to areas that were desirable and aesthetically pleasing to the area. Chair Sand asked if Hamline Avenue would be a major access as originally proposed. Mr. Parrish replied Hamline Avenue was not proposed to be a major access to TCAAP because of the joint maintenance facility and the property being owned by the National Guard. Chair Sand noted this would change the City's proposed gateway entry. He stated they needed to look at the possibility of having Snelling Avenue as the gateway entrance and indicated they needed to anticipate landscaping, etc. of that gateway area at this time. Mr. Parrish noted they did not know were the TCAAP entrances would be at this time, so it would be hard to plan ahead now, Chair Sand noted there were only three options, and they needed to look at the landscaping and signage options at all of these locations. Chair Sand asked if it was the Primer Tracer area that was where they proposed a sports center. Mr. Parrish replied a large portion of that area was identified as a joint athletic facility and this would require some additional analysis as to whether this was a good . . Attachment 8.e - 2 . ~ ~HILLS . MEETING MINUTES APPROVED CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, NOVEMBER 18, 2002, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 1. CALL TO ORDER Mayor Probst called the meeting to order at 4:47p.m. Present: Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Also present: City Administrator, Joe Lynch; Director of Operations and Maintenance, Tom Moore; Director of Community Services, Aaron Parrish; . Accountant/Treasurer, Terry Post; Recreation Program Supervisor Michelle Olson; Planner, Peter Hellegers; City Engineer, Greg Brown; and Personnel Director/Deputy Clerk, Cynthia Young. 2.A Hil!hwav 96 & Lexinl!ton Avenue Road Improvement Update Mr. Jim Tolaas, Ramsey County Public Works presented a graphic illustration of the affected intersections, which included Lexington Avenue, City Hall, HamIine Avenue and Highway 10. Mr. Tolaas said the current schedule is that Ramsey County is in a position to begin working with a limited number of parcel owners regarding easement issues, noting there are a couple of property owners with permanent easements and negotiate with them. He explained that the project would stop short of the Highway 10 intersection, with further conclusions coming from the I-35 Corridor Coalition. He stated no lighting would be indicated, but some landscaping and trails would be included in the plan. He said the cost for lighting would be the responsibility of the City. He noted the Ramsey County mowing program would occur only twice a growing season. He explained that the bid schedule indicates advertising would occur mid-February, The Council discussed its ideas for lighting, trails, ground cover, plantings, maintenance and other options for the intersections. They discussed options for . . . . ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES NOVEMBER 18, 2002 2 alerting the public to the process, noting the plan shall include broadcasting and videotaping the meeting(s), The consensus was to direct staff to arrange Public Meeting(s) in January, 2003, 2.B Rice Creek Corridor Master Park Plan Ramsey County Park and Recreation Director Greg Mack discussed the Rice Creek Corridor Master Plan Amendment, noting the changes are consistent with the Arden Hills Cornprehensive Plan. Mr. Mack presented a series of graphic illustrations which depicted the land use, parks and trails, and connections to as found in the staff report, He said there are some plans that could accomplish the preservation of the wildlife corridor. Director Parrish said the only real issue is the transportation route within TCAAP property. He eXplained he had met with a number of transportation people from MnDOT, Rarnsey County and TCAAP to determine the priority of the north/south connection with a possible mutual solution, Councilmember Larson said he wanted to see transportation move back and forth, but also to accommodate the preservation of the wildlife/watershed corridor. He said he would support to help set this property aside, but not foreclose on some future roadway. Councilmember Grant said he was not in favor of running a road across a wildlife corridor. Mayor Probst said it would be shortsighted of the community if they did not keep the north/south access. Mayor Probst recessed the Work Session at 6:05p.m. MOTION: Councilrnember Grant made a motion, and Councilmember Rem seconded to reconvene the Work Session at 700 p.m. (Motion Passed 5-0). 2.B Rice Creek Corridor Park Master Plan (resumed) Mr. Mack said Ramsey County was looking for support to proceed with the proposal. . . Attachment s.e - 3 . - ~ RAMSEY COUNIY Department of Public Works Kenneth G. Haider, P.E., Director and County Engineer ADMINISTRATIONlLAND SURVEY 50 West Kellogg Blvd., Suite 910 St. Paul, MN 55102. (651) 266,2600. Fax 266-2615 E.mail: Public.WorkS@co.ramsey.mn.us ENGINEER[NGlOPERAT[ON~ 3377 N. Rice Street Sboreview, MN 55126 (651) 484-9104 . Fax 482-5232 . February 3, 2003 RECEIVED FEB - 5 Z003 Public Information Meeting Highway 96 Reconstruction - US Highway IO to Lexinglon Avenue Arden Hills City Hall. 1245 West Highway 96 Wednesday, February 12. 2003@ 6:30 PM CITY OF ARDEN HILLS Dear Resident/Property Owner: Ramsey County and the City of Arden Hills have been working with the Minnesota Department of Transportation to complete final plans for the reconstruction of Highway 96 from US Highway 10 to Lexington Avenue, This project has been through various levels of design and public review for several years, Substantial agreement on major design elements has existed for some time. Unfortunately, funding limitations and regional questions relating to Highway 96 connections at 1-35W and US Highway 10 has remained a stumbling block for construction, Those issues are difficult and have yet to be resolved_ Rather than awaiting regional decisions, we are now proposing to forward the segment west of Lexington for reconstruction with the western termini cropped to a point just west ofthe entrance to North Heights Church, Doing so allows for completion of needed improvements between the church and Lexington Avenue, while regional studies continue. Our design is compatible with any ofthe at-grade or grade-separated alternatives being considered at US Highway 10, Proposed improvements follow those already completed east of Lexington Avenue. Key design elements include: . . Urban section . Concrete curb and gutter . Concrete pavement . Two through lanes in each direction . Eight foot shoulders . Left and right turn lanes . Storm sewers and storm water treatment ponds . Signals at major intersections . Bituminous path and sidewalk features . Landscaped medians and boulevards Ramsey County and the City of Arden Hills would like to review current construction plans with area property owners before formal Council approval. A public information meeting will be held at 6:30 PM on Wednesday, February 12, 2003 at the Arden Hills City Hall. Plans do include sufficient detail to define individual property impacts. We encourage your participation in this meeting. An airing of all views can help ensure final plans have addressed all related issues. Call me at 484-9104 if you have questions or comments before the meeting. Sincerely Yours, ~~ Ja es E. Tolaas, P.E. roject Manager mtltot.l.31.0J.ardhills . Minnesota's First Home Rule Conaty printed on reqr:led paper with a minilllYm llf 10" post-oonsumer COOt6llt ,~ . . Attachment 8.e - 4 . e - . , . Recommendations of the Arden Hills Highway 96 Task Force 1997 . . 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(. - 8P CITY OF ARDEN HILLS MEMORANDUM DATE: December 8, 1997 TO: Mayor and City Council Kevin Ringwald, Community Development Directo~ Presentation of recommendations of the Highway 96 Task Force FROM: SUBJECT: Introduction The Highway 96 Task Force requests that the City Council endorse the recommendations of the Task Force as they relate to Highway 96 (Exhibit A). Bac~round The City Council on April 11, 1997 created the Highway 96 Task Force. The purpose of the task force was to provide to the City a series of recommendations on the reconstruction of Highway 96, so that the City could forward these recommendations to Ramsey County while the Arden Hills portion of the project is still in the design stage. c. The Highway 96 Task Force consists of Chair John Tholen (public Works and Safety Committee), Lyn Lawyer (resident), Mick Richards (resident), Tom Andreasen (Business Development Committee), Don Messerly (parks and Recreation Committee), Dave Sand (planning Commission), Chuck Stoddard (Finance Committee), The Task Force was assisted by consultant Bill Sanders (Sanders, Wacker, and Bergly), Mayor Dennis Probst, Councilmember Beverly Aplikowski, Dwayne Stafford (Public Works Superintendent) and myself. The task: force has met monthly since April of 1997 to consider the improvements other communities are contemplating along the corridor and to formulate recommendations for the Arden Hills portion of Highway 96. The task force will be presenting the following recommendations to the City Council: A. Entry Way Signage. The task force recommends that two entry way signs should be located along Highway 96, The first at the southwest corner of Highway 96 and Lexington Avenue. The second at the southeast corner of Highway 96 and Interstate 35W, The task force recommends that the sign face be constructed of a monolithic cast stone (8 inches wide) in a light gray with recessed black letters, Also, that "anti-graffiti" coating should be applied to the sign, The task force recommends that the City consider using Windsor font on the entry way signage. . e - The task force recommends that cut stone pieces of granite, which is a waste product of the manufacturing process, be used for the retaining walls. The task force recommends that the rainbow colored granite be used for the retaining wall color. The task force also recommends at-grade lighting be provided behind the retaining walls to provide directional lighting at the sign face. The task force recommends that the City pursue the mature evergreen landscaping on the Twin Cities Army Ammunition Plant (TCAAP) to include behind the signs. The task force also recommends the inclusion of annual planting beds with retaining walls to help visually define the entry signs. Lastly, the task force recommends pursuing the assistance of Ramsey County for surplus dirt for berming at the Lexington Avenue sign, given Ramsey County's current road construction in the area. B. Median Landscaping, The task force recommends the inclusion ofturfwith underground irrigation as the preferred ground cover for the median, The task force also recommends that the addition of ornamental trees at the ends of these tree groups (provided by Ramsey County) with low level shrubs beneath the ornamental trees, C. City Hall access, The task force would recommend that if the redevelopment of the City Hall site does not require the use ofthe median cut (in front of Public Works driveway), then the median cut be relocated to Keithson Drive, which is at the top of the hill and has the pOtential for expansion into the Reiling property. D, Noise wall. The task force does not recommend the provision of a noise wall, but would recommend the provision of additionallandscaping/berming by Ramsey County in those residential areas (ie., Arden Manor Mobile Home Park) in which residents are directly adjacent to the roadway and do not have the proper building setback. E. Lighting, Given, that redevelopment of the TCAAP is not imminent and that directional underground boring (for the wiring) is becoming more cost effective so that underground electrical conduit does not need to be installed at this time for these potential future street lights, The task force recommends that the no additional lighting above that which is being proposed by Ramsey County be provided along the corridor. However, the task force would recommend that if development of the TCAAP is imminent, then this item be reviewed at that time, F. Regional Trail. The task force does not recommend the provision of the regional trail as proposed by Ramsey County. The task force recommends that the regional trail stay on the south side of Highway 96 until North Snelling Avenue, The trail then should proceed south on the west side of North Snelling Avenue and cross over Highway 10, via a bridge, in the vicinity of Royal Hills Park, then proceed west hugging Round Lake where possible and proceed over Interstate 35W utilizing the existing railroad bridge to gain access to the Long Lake Regional Park. -- - . '-~..:/ G. Sidewalk (north side). Given that redevelopment of the TCAAP is not imminent, the task force does not recommend the inclusion of a sidewalk on the north side of Highway 96, However, the task force would recommend that if development of the TCAAP is imminent, then this item be reviewed at that time to determine the appropriate location for trails/sidewalks within the TCAAP. Recommendation The Highway 96 Task Force recommends that the City Council endorse the recommendations of the Task Force as found on Exhibit A. - - e c...~. ~X~'61T A ~ MINUTES FINAL MEETING CITY OF ARDEN HILLS, MINNESOTA HIGHWAY 96 TASK FORCE MEETING WEDNESDAY, OCTOBER 29,1997 7:00 P,M. ARDEN HILLS CITY HALL - PUBLIC WORKS LUNCHROOM L CALL TO ORDER The meeting was officially called to order at 7:08 p.m. by Chair Tholen. 2. ROLL CALL Present were: Chair, John Tholen, Public Safety Commission; Chuck Stoddard, Finance Committee; Dave Sand, Planning Commission, Don Messerly, Parks and Recreation Committee; Lynn Lawyer, resident; Bill Sanders, Landscape Architect for Sanders, Wacker & Bergly Inc.; Dwayne Stafford, Public Works Superintendent; and Kevin Ringwald, Community Development Director. Absentwas:.MickRichardson, resident and Tom Andreasen,.Business Development Committee. 3, APPROV AL OF OCTOBER 7. 1997 MINUTES The minutes of October 7, 1997 were unanimously approved as submitted after a motion by Stoddard and a second by Messerly, 4. REVIEW OF DESIGN FOR ENTRY WAY SIGNS Mr, Sanders reviewed the design of the entry way signs and stated that the cost per sign would be approximately $30,000, Mr, Sanders also reviewed how this concept could be used for secondary entry ways and also at the City's parks, The task force concluded that the proposed style of sign could be incorporated into other signage that the City may choose to build in the future, The task force concluded that in the future that further design studies could be done with these other signs to more fully refine their designs. The task force concluded the two entry way signs should be located along Highway 96. The first at the southwest comer of Highway 96 and Lexington Avenue, The second at the southeast comer of Highway 96 and Interstate 35W, The task force reviewed samples provided Mr. Sanders of various materials and colors which could be used for the sign and the retaining walls, In regards to the sign face, the task force concluded that a monolithic cast stone (8 inches wide) in a light gray with recessed black letters would be most aesthetically pleasing. The task force also concluded that an "anti-graffiti" coating should be applied to the sign. The cost of this coating is estimated at $.10 per square foot every three years. '~l '7(, ~ '_./ The task force reviewed various fonts for the lettering to be provided with the sign, including Helvetica bold which is the approved City font. The task force discussed the aesthetics of these different fonts, based on that the City Council would be discussing this topic at its upcoming worksession. To this end, the task force recommends that the City consider using Windsor font on the entry way signage. The task force then reviewed various materials and colors for the retaining walls which would support the entry way signs. The task force concluded that cut stone pieces of granite, which is a waste product of the manufacturing process, would look like a "dry-tit" limestone wall but with more quality for approximately the same price. The task force concluded that the rainbow colored granite would be most aesthetically pleasing. The task force also suggested that at-grade lighting be provided behind the retaining walls to provide directional lighting at the sign face. The task force recommends that the City pursue the mature evergreen landscaping on the Twin Cities Army Ammunition Plant (TCAAP) to include behind the signs. The task force also recommends the inclusion of annual planting beds with retaining walls to help visually define the entry signs, Lastly, the task force recommends ..pursuing .the assistance of Ramsey. County for surplus dirt for .berming,at the Lexington Avenue sign, given Ramsey County's current road construction in the area. 5, REVIE\V CONCEPT DESIGN FOR MEDIAN LANDSCAPING Mr. Sanders provided a concept design for the median landscaping along Highway 96. The concept groups the overstory landscaping that is proposed by Ramsey County forinclusion in the median. The concept would add accent ornamental trees at the ends of these groups with low level shrubs beneath the ornamental trees. - The task force discussed the relative advantages and disadvantages of a high (turf) and a low (native grasses) maintenance ground cover in the median. The provision of a high maintenance ground cover would require underground irrigation (approximately $50,000) and weekly mowing, However, the high maintenance ground cover would provide for a very aesthetically pleasing median. The provision of a low maintenance median would be more cost effective, but would provide for an unkept look to the median. The task force recommends that the City Council include the turf with underground irrigation the preferred ground cover for the median. 6. FORMULATE RECOMMENDATIONS FOR CITY COUNCIL CONSIDERA nON The task force then summarized various findings that they had made since April of 1997. The task force will be presenting these findings to the City Council on Monday, December 8,1997. ~ (e - ~ ., A. 'If. Entry Way Signage. The task force recommends that two entry way signs should be located along Highway 96. The first at the southwest comer of Highway 96 and Lexington Avenue. The second at the southeast comer of Highway 96 and Interstate 35W, The task force recommends that the sign face be constructed of a monolithic cast stone (8 inches wide) in a light gray with recessed black letters, Also, that "anti-graffiti" coating should be applied to the sign, The task force recommends that the City consider using Windsor font on the entry way slgnage. The task force recommends that cut stone pieces of granite, which is a waste product of the manufacturing process, be used for the retaining walls. The task force recommends that the rainbow colored granite be used for the retaining wall color. The task force also recommends at-grade lighting be provided behind the retaining walls to provide directional lighting at the sign face. The task force recommends that the City pursue the mature evergreen landscaping on the Twin Cities Anny Ammunition Plant (TCAAP) to include behind the signs. The task force also recommends the inclusion of annual planting beds with retaining walls to help visually define the entry signs, Lastly, the task force recommends pursuing the assistance of Ramsey County for surplus dirt for berming at the Lexington Avenue sign, given Ramsey County's current road construction in the area. B. Median Landscaping. The task force recommends the inclusion of turf with underground irrigation as the preferred ground cover for the median. The task force also recommends that the addition of ornamental trees at the ends of these tree groups (provided by Ramsey County) with low level shrubs beneath the ornamental trees, c. City Hall access. The task force would recommend that if the redevelopment of the City Hall site does not require the use of the median cut (in front of Public Works driveway), then the median cut be relocated to Keithson Drive, which is at the top of the hill and has the potential for expansion into the Reiling property, D. Noise walL The task force does not recommend the provision of a noise wall, but would recommend the provision of additionallandscaping/benning by Ramsey County in those residential areas (ie" Arden Manor Mobile Home Park) in which residents are directly adjacent to the roadway and do not have the proper building setback. &:(('-' E. Lighting. Given, that redevelopment of the TCAAP is not imminent and that directional underground boring (for the wiring) is becoming more cost effective so that underground electrical conduit does not need to be installed at this time for these potential future street lights, The task force recommends that the no additional lighting above that which is being proposed by Ramsey County be provided along the corridor. However, the task force would recommend that if development of the TCAAP is imminent, then this item be reviewed at that time. {e j . F. Regional Trail. The task force does not recommend the provision of the regional trail as proposed by Ramsey County, The task force recommends that the regional trail stay on the south side of Highway 96 until North Snelling A venue. The trail then should proceed south on the west side of North Snelling A venue and cross over Highway 10, via a bridge, in the vicinity of Royal Hills Park, then proceed west hugging Round Lake where possible and proceed over Interstate 35W utilizing the existing railroad bridge to gain access to the Long Lake Regional Park. G_ G..$idewalk (north. side). . Given.that redevelopmentofthe TCAAP is.not imminent, the task force does not recommend the inclusion of a sidewalk on the north side of Highway 96. However, the task force would. recommend that if development of the TCAAP is imminent, then this item be reviewed at that time to determine the appropriate location for trails/sidewalks within the TCAAP, 7. ADJOURNMENT The meeting was adjourned at 8:30 p.m. . 1" " . e - ~ ~ EN HILLS MEMORANDUM DATE: BENCH HANDOUT February 24, 2003 TO: Mayor and City Council FROM: Michelle Olson, Recreation Program Supervisor /Jtf!} CC: Thomas J, Moore, Operations and Maintenance Director SUBJECT: Track Involvement for 2003 and following ENC: 2002 Revenue Expense Report, 2002 Track Budget Revised 2003 Budget, Letter dated December 19, 2002 from Joe Lynch, Administrator to Jerry Otto - Track Program Facilitator BACKGROUND: At its December 2, 2002 meeting, the City Council was presented with a revised 2003 Budget, which indicated a reduction in funding for the Track Program. Staff was present at the meeting to answer inquiries, and none were addressed. The decision to discontinue funding for the Track Program was based upon philosophical differences in who should provide this program, i,e. Cities (Mounds View, New Brighton, Shoreview, and Arden Hills) vs. School District #621. The Track Program is completely funded through participant registrations. Therefore, should the City reinstate the program, there would be no net change. The reason the Cities originally began to fund the Track Program was because the School District #621 discontinued funding and sponsorship. Jerry Otto, Physical Education instructor at Snail Lake Elementary School brought forth a recommendation to the Cities to fund the Track Program by offering a proposal which indicated Track could be a self-supporting program, with Cities participation. When the decision was made to support the Track Program, Jerry Otto became the Track Program Facilitator, and continues to do so. .' . . e - PURPOSE: Mr. Otto and Pat Tuma (New Brighton Recreation Program Supervisor) voiced concerns to Arden Hills staff regarding the City Council's decision to discontinue funding and sponsorship of the Track Program. The purpose of this memo is to request the Mayor and City Council review its decision to discontinue funding for the 2003 Track Program. RECOMMENDATION: Staff recommends the City Council reinstate funding for the 2003 Track Program. . ~~R:?051- " ~.R 'lOUR- Rmuesr ~ r t::. '2iXJ 2- . _.. ~_ . _TRACK REVENUE f[9> \~t"lVZ--- ,-... n_, _....._...._. .__ .._.__ ___"__"___,__,~_ -,:'l'l00..oo.. ~ ___m. 31:78~ --- -u~.----------2.lX)2.. _____ _________ _. . -- ...--.:IRA~PE1'JSE_...._.m.______________ - "..- --------. ,- --,..--.-...------.---~.___._._~_____~__v_~.._ _~g,1.1.~~~~~- CDACJ;4E~_5<jLARJr:=.s ZU,-l/SIZIL/Q.':!I/ _ un ... - -____f!_!1YQ.__OO__=-:. __-.I3V.s f1::J::____u__,___ -- ------)--22iF..-l/S-J20-:'308i _____~-~.;1q3~'1D. n....~_ ___ PAYMENT 7lJ ~6ljA/f)<;_~________ ___ --- .!JgQQ.!p .-.--:.-- ()JAQiES FI.C4:J_~I1t1LN/SIEIJT1/2~~ :::: =:~rill -e -~---------J?!!I!JI,_ LJ/V/N(Ll)E_Eili212________-f~~~ ...... - -_:!~fJ1I!fJJX)... _ ._____ _____ . ..__ '.-'" --.--.------ ----_._._--.~ ---'--'-.--- ,,-...._-._~--.._- ---------.---.----.-.--------------..---- _ -=-~----\'-l~~l/ .~:.. =-.__-~=_=~--:-~~-_ _~~------------~~-~:... . ~.. _.. .______~~___---~:~=~=:=:-:-~u \~~==-=_____ ;(~i~ ~{t;n--------------- -; .-:J ------~~ J~.~-----_-- ..__'________________ _. ~..~~~~; <f;=~--====~=-=--~ . =:___n_ (,M----- _._m==~=--=-':_=-= CITY OF ARDEN HILLS 'i 2003 BUDGET , -. 2000 2001 2002 2002 2002 2003 (~ ACCOUNT DESCRIPTION Actual Actual Ado ted Revised Est. Pro osed REVENUE 34730 Summer Playground Fees 3,190 5,975 0 6,500 5,35'0 5,500 34740 SUnimer Trip Fees 393 735 0 750 510 500 3478] Adult Programs 699 296 1,000 500 250 250 34782 Youth Programs 39,185 33,619 40,000 36;000 34,500 26,040 34785 Adult Softball 19,390 20,330 21,000 22,000 20,000 21,000 34790 After School Programs 20,619 18,284 21,000 20,000 18,000 18,000 34791 Spedal Event Programs 4,243 2,298 2,000 2,000 2,000 1,500 36210 Interest Income II 0 0 0 0 0 36230 Contributions 2,500 0 0 0 0 0 36270 Mise Reimbursements 39 824 0 0 0 0 Sub- Total Before Op-ei"afing Tnf 9'0,269 82,361 85,000 87,750 80,610 72,790 3910] Operating Trsf Froin fOl 0 0 0 0 0 33,945 .19230 Operating Trsf Fr'<<fID 225 78,000 96,122 62,632 711,062 74,730 36,000 Total Revenue .1.68,269 178,483 147,632 .157,812 155,340. 142,735 ~ (~ ,,~ .--" . e . Jerry Otto Michelle Olson Shannon Roepke Nick Troje Pat Tuma 2002 Track Budget Program Coordinator Fax: Arden Hills Parks and Rec Fax: Mounds View Parks and Rec Fax: Shoreview Parks and Rec Fax: New Brighton Parks and Rec Fax: ~5l-639-6163 651-634-5137 763-785-7055 651-490-4797 Q5l-638-2135 Please review the revenue and expenses incurred for the 2002 After-School Track program. Let me know if you have any corrections. Each city is resJ.lonsible to pay the coaches at the schools in their area. If you have any questions, please give me a call at 651-490-4764. Expenses Coordinator, Jerry Otto (SV) Coordinator, Greg Miller (NB) Coaches (Full Time, Part Time) Parks and Recreation Field Maintenance Transportation TOTAL $ 400.00 $ 100.00 $19,186.00 $ 7,100.00 $ 3.605.00 $30,391.00 Revenues Arden Hills (Valentine Hills, Island Lake) Mounds View (pinewood, Sunnyside) New Brighton (Bel Air, Pike Lake) Shoreview (Turtle Lake, Snail Lake) TOTAL $7,960.00 $5,520,00 $5,710.00 $11.201.00 $30,391.00 . to o 0. <D <D n:: ::J TI a5 t~ .r::. .Q u_ (f) ~ , - iD .~ <<='" <( <D Nn:: o o N . 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'" OE-o o E ffi ~~ J::; '" <.) E [j) 0 ",0 m=Q (5~ ., E '" z '" ., J::; <.) '" o OCOl ~ 0 oE ~= <.)(9 Z '" -~ ~ UO Gl .>< CO ..J CD .>< ii: '" Ol E '" z '" ~ .,2 .c 0 g~ o C U.9~ Ol C '0 ., -0 ~= .,~ > C 0lJ::; ii5-"l 00<0 <0 C/)f,OcOr--: cQ)Q)J"-.. Gll'-.........:;t E ro ll. '" Ol .c <.) '" o o '" ., E ro z '" Ol .c <.) '" o o ~ Ol ~ = '" -- <oS:: =:2:rl :2:-0<.) lii ., .,~.c ~ Ol ., (9(9rt: Ol E i= "! C _ 0 0<: '" ro C S-BC --"""') co ~Nc:r: '- Q) -- '-ro=t5ro ~::E~O~ . e . December 19, 2002 Mr. Jerry Otto Snail Lake Elementary 350 West Highway 96 Shoreview, MN 55126 RE: 2003 Track Program Dear Mr. Otto: In the past the City of Arden Hills has elected to provide financial and administrative support to help the school district sustain its track program, Recently, the city has been in discussion regarding continued support of this program and has elected to cease involvement. We are writing to formally inform you of this decision so that you may plan your 2003 track season accordingly. If you have any questions or wish to further discuss this decision, please do not hesitate to contact at (651) 634-5120. Sincerely, Joe Lynch City Administrator JUjg cc: Nick Troje; Shoreview Parks and Recreation Pat Tuma; New Brighton Parks and Recreation Shannon Roepke; Mounds View Community Center Mayor and City Council Mayor: ~ 1245 W. Highway 96 Beverly Aplikowski ~LS Arden Hills, Minnesota Council Members: 55112 David Grant Arden Hills City Council 651.634.5120 Brenda Holden Gregg Larson FRIDAY Lois Rem February 21,2003 RETREAT Session I City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful use of resources. The City Council and Staff Management Team will meet on FRIDA Y, FEBRUARY 21, 2003 From 8:30 a.m. through 3:30 p.m. at City Hall AGENDA 2003 RETREAT SESSION I . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item 6:00 PM Meeting March 4, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem FROM: Aaron Parrish, Interim City Administrator / Community Services Director SUBJECT: Development Team Discussion / Presentation ENCLOSURES: 1. TCAAP Site Clean Up in Perspective Overview Prior to the Work Session, staff has arranged for the Development Team to have a meeting with the Council to provide an opportunity for additional informal discussion on the TCAAP project. For the Council's benefit, the Development Team's environmental consultant, Tetra Tech, has prepared an environmental briefing, This is attached for your review. Barry Steinberg, Kutak and Rock, will also be in attendance as a resource. The meeting is intended to be informal to allow the Council to ask any questions they might have, Requested Action Provided for informational purposes 1'1 . . Site Cleanup in Perspective Based on Tetra Tech's Preliminary findings from February 2002 through February 2003 Fort Sheridan - Chicaeo. Illinois Fort Sheridan is a federal facility located in Lake County, Illinois, approximately 25 miles north of Chicago, Illinois, and 18 miles south of the Wisconsin state line along the western shore of Lake Michigan. The overall facility comprises 712 acres, including surp Ius property (406 acres), property owned by the Navy (206 acres), and property owned by the Army Reserve (l00 acres). Tetra Tech is part of a team executing a Guaranteed Fixed Price Remediation approach to the cleanup of 4 landfills, 2 former coal storage areas, a fOWler pesticides storage facility, a lead-based paint contaminated water tower area, and installation-wide underground storage tanks. The work includes identifying and addressing community and redevelopment issues while constructing remedies that comply with the Comprehensive Environmental Response, Compensation and Liability Act. The team will be assessing risk, developing remedial alternatives and implementing them while at the same time reducing the site closure timeframe. Port of Oakland - Oakland. California Tetra Tech has provided the Port of Oakland with environmental consulting services in hazardous material investigation and remediation, which have played key roles in: (l) helping the Port successfully transfer the entire 530-acre Fleet and Industrial Supply Center 3 years ahead of schedule; (2) removing permitting obstacles to the associated dredging of the proposed turning basin in the Port's Inner Harbor; and (3) facilitating the ongoing redevelopment of the Port's real estate holdings, Tetra Tech completed investigation at the site under an accelerated schedule and prepared a focused feasibility study (FS) that evaluated remediation options in a shortened timeframe to meet the aggressive schedule for property transfer. Because of Tetra Tech's technical expertise and track record for success in resolving concerns raised by regulatory agencies, the Port contracted Tetra Tech to continue the process through the fmal FS, subsequent remedial action plan, and the long-term groundwater monitoring plan, . Upper Landing- St. Paul The Upper Landing is a 21-acre historic plot of riverfront property located on the edge of St. Paul's downtown core. Through the vision and hard work of a multi- faceted project team, an urban village, the Upper Landing, is taking shape in what was once one of the most contaminated brownfield sites in the State of Minnesota, The $170 million project is the largest development project in the city of St. Paul's history, and represents a unique collaboration of public and private redevelopment efforts. The project involved reclaiming and redeveloping a site (including 2,500 lineal feet of Mississippi River shoreline) that had been largely vacant, frequently flooded, undeniably underutilized, and on the Minnesota's State Superfund list for almost 15 years, Through the summer and fall of 200 1, remediation of over 100,000 tons of soil at the site was conducted to undo many decades-worth of indu:sllial abuse. Site elevations were raised to protect the site against seasonal flooding events. The end result will be the realization of the vision of the St, Paul community to reintegrate and reconnect with a valued, historical resource, and to establish an urban village. Sawmill Run - Minneapolis The Minneapolis Community Development Agency (MCDA) received the state's fIrst partial Certificate of Completion under the Minnesota Land Recycling Act on May 18,1994, for the cleanup of the 18-acre Sawmill Run property. This downtown M}nneapolis property was fo~erIy the site of a sawmill, a coal gasifIc.ation pI~t, rmlyards and a barrel recondItJoner. More than 23,000 tons of contammated soIl and 40 barrels of paint and soIvents were excavated and removed from the property. The cleanup action also included the recovery of petroleum floating on the water table and ground-water monitoring to assure that contamination levels decreased and did not affect the Mississippi River. The cleanup allowed for a $12.1 million upscale redevelopment project. Other Militarvlnstallations Tetra Tech is providing cleanup support at numerous military installations across the country, including: Sunflower AAP, Massachusetts Military Reserve, Hunters .Point Shipyard, and the St. Louis Army Ammunition Plant. . GSA PCBs PAHs AST VOCs SVOC TCE ATK ACM . . Twin Cities Army Ammunition Plant Acronyms General Services Administration Polychlorinated Biphenyls Polynuclear Aromatic Hydrocarbons Aboveground Storage Tank Volatile Organic Compounds Semi-Volatile Organic Compounds Trichloroethene Alliant Techsystems Inc. Asbestos Containing Material m Tetra Tech EM Inc. Buildings 101 and 102 . , . Mayor: ~ 1245 W. Highway 96 Beverly Aplikowski ~~LLS Arden Hills, Minnesota 55112 Council Members: 651.634.5120 David Grant Arden Hills City Council Brenda Holden Gregg Larson RETREAT Lois Rem Session II \f SATURDAY March 8, 2003 1:00 p.m. - 5:00 p.m. City Philosophy To provide a basic and necessary scope of quality services through the innovative and purposeful uSe of resources. 1 :00 p.m. Welcome/Ice Breaker Review progress of Group Norms, Vision, Key Strategies, and Parking Lot Issues 1:45 p.m. Roles Negotiation Individual preparation 20 minutes Feedback delivery 140 minutes Large group report out 20 minutes 4:45 p.rn. Wrap up Next Steps Silseth, Pang Afrom: went: To: Subject: Silseth, Pang Friday, March 07, 2003 8:46 AM 'bulletinnews@qwest.net'; 'info@mnsunpub.com'; 'cboyd@pioneerpress.com'; 'mlsmith@startribune.com'; 'kmaltman@msn.com'; 'cwilson@ctv15.org'; 'bob.fletcher@co.ramsey.mn.us'; Gammell, Ken City Council Agenda 3/10103 ~.. ~ March 10 2003.doc (98 KB) Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci.arden-hills.mn.us . .