HomeMy WebLinkAboutCCP 03-31-2003
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~HILLS
Arden Hills City Council
REGULAR
MEETING
Monday, March 31, 2003
Mayor:
Beverly Aplikowski
Councilmembers:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
To rovide a basic and necess
City Philosophy
uali services throu the innovative and
oseful use of resources.
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
1. AGENDA
2. MINUTES
A. March 10,2003 Council Meeting
B. March 17, 2003 Work Session
3. CONSENT CALENDAR
A. Claims and Payroll
B. Appoint Operations & Maintenance
Worker: Aaron Andrews
4. PUBLIC INQUlRIES/INFORMATIONAL
A.
5. PUBLIC HEARINGS
A. 2003 PMP Assessment Hearing - Karth
LakelIngerson Neighborhoods
Those items listed under the Consent Calendar are
considered to be routine by the City Council and will be
enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items,
unless a Council Member so requests, in which event, the
item will be removed from the general order of business
and considered separately in its normal sequence on the
agenda.
Public InquirieslInformational is an opportunity for
citizens to bring to the Council's attention any items not
currently on the agenda. In addressing the Council,
please state your name and address for the record, and a
brief sunnnary of the specific item being addressed to the
Council. To allow adequate time for each person wishing
to address the Council, we ask that individuals limit their
connnents to three (3) minutes. Written documents may
be distributed to the Council prior to the meeting, or as
bench copies, to allow a more timely presentation.
Greg Brown
f,\e...
Arden Hills City Council Agenda ,
March 31,2003
Page 2
6. COMMUNITY SERVICES Aaron Parrish
A. BUILDING
1. City Hall Mechanical System Dave Scherbel
B. PLANNING Peter Hellegers
1. Planning Case 03-05: Guidant Master
Plan PUD Amendment
2. Planning Case No. 03-06: Guidant Site
Plan Review, Building L
3. Planning Case No. 03-07: Guidant Site
Plan Review Building Addition I
4. Tramm Builders: PUD, Permit and
Development Agreement
B. TCAAP -NONE
7. OPERATIONS & MAINTENANCE Thomas Moore
A. Highway 96:
Cost Participation Agreement
Financing Plan
Underpass/Overpass
8. ADMINISTRATION Aaron Parrish
A. Resolution No. 03-32: Appointing
Executive Search Firm (Administrator)
B. Resolution No. 03-33: Supporting
Legislation to Provide Improved Funding
Option for City Street Improvements
CITY COUNCll.. REPORTS
A. Councilmember Holden
B. Councilmember Larson
B. Councilmember Rem
C. Councilmember Grant
D. Mayor Aplikowski
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Arden Hills City Council Agenda
March 31, 2003
Page 3
!!pcomine Meetines and Events
Wednesday March 19 North Suburban CTV- 1 :30 p.m.
Communications Roseville
Commission
Tech Advisory
Thursday March 20 Ramsey County North Oaks 7:30 a.rn.
Sheriff's Country Club
Contract Group
Thursday March 20 City Event City Hall 6:30 p.rn.
Committee
Wednesday March 26 I-35W Corridor New Brighton 5:30 p.m.
Coalition Family Service
Center .
Wednesday April 2 Planning City Hall 7:00 p.m.
Commission
Saturday April 12 EASTER EGG Cummings Park 10:00 a.rn.-
__aturdaY HUNT 11 :00 a.m.
April 12 610 Annual City Hall 11:00 a.rn.-
TOWN HALL 2:00 p.m.
MEETING
Monday April 14 Deadline for City Hall 9:00 a.m.
Tree Order
Monday April 14 City Council City Hall 7:00 p.m.
Monday April 21 Council Work City Hall 4:45 p.rn.
Session
Tuesday April 22 Parks, Trails, City Hall 7:00 p.m.
Recreation
. Committee
(PTRC)
Monday April 28 City Council City Hall 7:00p.m.
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~HILLS
MEETING MINUTES
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MARCH 10,2003,7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDERlROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to
order the Regular City Council meeting at 7: 10 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant,
Brenda Holden, Gregg Larson, and Lois Rem.
Absent:
None.
Also present were Interim City AdministratorlDirector of Community
Services, Aaron Parrish; Deputy Clerk/Human Resources Director, Cynthia
Young; Operations and Maintenance Director, Thomas Moore; City
Planner, Peter Hellegers; City Engineer, Nick Landwer; Recreation Program
Supervisor, Michelle Olson; and Recording Secretary, Kathleen Altman.
1. APPROVAL OF MEETING AGENDA
Councilmember Grant requested Item 3.C, Visu-Sewer Change Order #1, be
removed from the Consent Calendar and be replaced with Item 7.C, PTRC/Royal
Hills Play Structure. He then requested the previously designated Item 3.C, Visu-
Sewer Change Order #1, be placed under the Operations & Maintenance heading
as Item 7.C.
MOTION: Councilmember Grant moved and Councilmember Rem
seconded a motion to adopt the agenda for the March 10, 2003,
Regular City Council meeting as amended. The motion carried
unanimously (5-0).
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH 10, 2003
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2. APPROVAL OF MINUTES
A. February 18, 2003. Work Session
B. February 24, 2003, Council Meeting
Councilmember Larson requested the following changes: February 18, 2003,
City Council Work Session Minutes, Page 4, second to the last paragraph should
read: "Councilmember Larson stated that the assessments were a separate issue
from negotiations of easements on the lakeshore association propertv."
Councilmember Grant requested the following changes: February 24, 2003, City
Council Meeting Minutes, Page 8, fifth paragraph, change Councilmember Larson
to Councilmember Grant. February 18, 2003, City Council Work Session
Minutes, Page 5, second paragraph, add the word environmental after policy.
Councilmember Rem requested the following changes: February 24, 2003, City .
Council Meeting Minutes, Page 6, third paragraph should read: Councilmember
Rem stated Miss Langlie was going through this presentation at her suggestion.
She noted she had pledged a portion of her Council stipend for this conference.
Councilmember Holden requested the following changes: None.
Mayor Aplikowski requested the following changes: February 24, 2003, City
Council Meeting Minutes, Page 9, second paragraph from the bottom, change
interview to review. February 18, 2003, City Council Work Session, last
paragraph, should read: "Mayor Aplikowski requested copies of the words
describing the Vento Plan. . . "
Mr. Parrish requested the following changes: None.
MOTION: Councilmember Holden moved and Councilmember Rem
seconded a motion to approve the February 18, 2003, City
Council Work Session and February 24, 2003, City Council
Meeting Minutes as amended. The motion carried
unanimously (5-0).
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH 10, 2003
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3. CONSENT CALENDAR
a. Claims and Payroll
b. Resolution No. 03-24: Disapproving of State Run Gaming Establishments
c. Visu Sewer Change Order #1 PTRC/Royal Hills Play Structure
d. Payment #5: Visu-Sewer
e. Resolution No. 03-27: Approving the Annual Gambling Permit for
Flaherty's
f. Resolution No. 03-28: Calling a Public Hearing on Assessments for Karth
Lake East and Ingerson Neighborhoods!2003 PMP
MOTION: Councilmember Larson moved and Councilmember Rem
seconded a motion to approve the Consent Calendar as amended
and to authorize execution of all necessary documents contained
therein. The motion carried unanimously (5-0).
4. PUBLIC INQUIRIESIINFORMATIONAL
None.
5. PUBLIC HEARINGS
None.
6. COMMUNITY SERVICES
None.
7. OPERATIONS AND MAINTENANCE
A. Maintenance Facility Task Force Recommendation (verbal report)
Mr. Moore stated the Maintenance Facility Task Force (MFTF), as directed by the
Council, had recently met twice with Ramsey County officials. He stated the
MFTF members were not ready to bring forward a specific recommendation until
more detailed financial figures could be provided by Ramsey County. He noted
the MFTF believed Arden Hills Operations and Maintenance should be a part of
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH 10, 2003
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this facility, stating further, they needed more accurate and detailed information.
He noted the MFTF would convene within the next two weeks to review
additional figures and bring forth a recommendation to the City Council.
Councilmember Grant stated the MFTF needed to discuss the aspect of
ownership, square footage and cost, as well as the ongoing costs.
Councilmember Larson suggested having an expert look the possibility of an
ownership arrangement.
Mr. Parrish replied that the City had two options: (1) some type of ownership
interest or (2) some type of lease. He stated as far as costs, it would be the same.
He noted Ramsey County, in either situation, would require an up front financial
commitment. He indicated there would also be operating costs, which would be
determined with a pre-approved formula.
Councilmember Larson stated if they retained an expert, they could determine .
the advantages and disadvantages of owning versus leasing. Mr. Parrish replied
once the Task Force saw the final numbers, they would give a broad
recommendation to the Council and if the Council, at that time, determined they
needed an expert opinion, they could direct staffto retain this service in the future.
Mayor Aplikowski requested the MFTF and staff make sure the Arden Hills
space in the new facility provide for current needs and take future space needs into
consideration.
B. Hil!hwav 96 Update: Lil!htinl!. TCAAP Entrance. Irril!ation
Mr. Hellegers noted Ramsey County was currently in the process of obtaining
final design documents approved for the reconstruction of Highway 96 from
Lexington Avenue to the North Heights Church entrance. He summarized the
project overview, design and cost issues.
Bill Henry. 3521 Ridl!ewood Court. stated he was a member of the PTRC and his
comments were supported by other PTRC members. He noted they had learned .
that the City was contemplating improvements to Highway 96 and in those
improvements, there was not going to be a Highway 96 pedestrian underpass. He
stated their concern was that the Comprehensive Parks, Trails, and Open Space
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH 10, 2003
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Plan had noted the importance of connecting the community as much as possible.
He indicated the City was segmented by roads and by not addressing this now, the
cost might be multiplied if it were done in the future. He indicated it was
important to connect the community. He stated it was their hope that the Council
would have an opportunity to consider the importance of an underpass for both
connecting the City and making Arden Hills a more livable community. He
requested the Council consider adoption of an underpass.
Councilmember Rem stated the Council's largest concern was the financial cost
of an underpass.
Mr. Henry replied that they were requesting the Council consider whether an
underpass should be there, and the cost could become the next level of discussion.
Councilmember Rem noted the Council had considered an underpass in the past.
Mr. Henry noted there was a commitment in the TCAAP plan and in the
Comprehensive Parks, Trails, and Open Space Plan to make such a connection.
Jim Tolas. Ramsev County. stated he believed Shoreview had spent a half a
million dollars for their underpass. He noted there were a lot of issues that needed
to be addressed, if an underpass was put in. He also noted there might be potential
utility conflicts in that location. He indicated if they wanted the County to pursue
an engineering study for such an underpass, it would possibly delay the project.
Councilmember Larson asked if the City could look to the County for partial
funding of the underpass considering the County may propose a regional park in
TCAAP, as well as their interest in a wildlife corridor.
Mr. Tolas replied he did not believe there would be any financial assistance from
the County for such an underpass. He noted however, he did have a meeting with
the State Aid Office this week and he would ask them about this, but he did not
believe they would agree to an underpass. He indicated their funding sources were
substantially depleted. He stated the best source may be the Ramsey County Parks
and Recreation Department, but he did not currently know their financial situation.
Councilmember Rem noted as the TCAAP property was developed, the City
might be able to request an underpass as a part ofthe process.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH lO, 2003
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Rich Straumann. PTRe. stated the land south of Highway 96, owned by the
City, would be the best place for an underpass. He noted it was a fairly level piece
of ground.
Councilmember Grant asked if it would be structurally possible to add an
underpass at a later date.
Mr. Tolas replied the City could look at the profile and utilities now and may
want to add an underpass at a later date. He suggested the City may want to look
at putting in the concrete sleeve at this time and at a future date, add the grading,
lighting, etc...
Jim Crassweller. PTRC. noted this would be a good opportunity for the City to
eliminate some of the division of the City by roads. He noted sometime in the
future, someone would get hit by a vehicle if there was no underpass. He stated
this was a safety issue, and even though this was a lot of money, a life could be .
saved.
Don Messerly. 3950 North Fairview. stated Highway 96 was a barrier for 90
percent of the people in Arden Hills to City Hall and the TCAAP property. He
noted traffic will only increase on Highway 96 in the future and without the
underpass, crossing is not safe.
Councilmember Larson asked if an above grade crossing was less costly than an
underpass.
Mr. Tolasnoted it would be less expensive, but they would still need to address
access Issues.
Mr. Straumann stated he did not believe an overpass was cheaper, even if it was
modular, because of the ADA access required.
Mr. Henry noted the PTRC was willing to help the Council in anyway possible.
Councilmember Holden noted an overpass might be safer.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH 10, 2003
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Mayor Aplikowski stated if there was some way the City could do this they
would, but timing was an issue right now. She requested the City Engineer review
the issue and report back to the Council as to whether an underpass would work,
and beyond that, the City Council could deal with the financial aspect of installing
an underpass.
Councilmember Rem asked the City Engineer how much time would be needed
for this assessment.
Mr. Landwer replied they would come back with a preliminary cost estimate
between an underpass versus an overpass at the Council's March 31, 2003
meeting.
Councilmember Holden requested the cost also include a breakdown of partially
completing the underpass as suggested by Mr. Tolas.
Councilmember Grant suggested moving the entrance of North Heights Church
400 feet to the east, to impact a hill, which might be a good site for an underpass.
He requested the City Engineer consider this as one of the possible options.
MOTION: Councilmember Grant moved and Councilmember Holden
seconded a motion to approve the relocation of North Heights
Church parking lot entrance from Highway 96. The motion
carried unanimously (5-0).
Councilmember Grant asked if they needed to make a decision on State Aid
Funds tonight.
Mr. Parrish replied they did not need to make the decision at this time, and staff
could come back with a financing plan at the March 3151 meeting.
Councilmember Grant requested information regarding how high the State Aid
Funds could be before the City had to turn money back.
MOTION: Councilmember Rem moved and Councilmember Holden
seconded a motion to postpone the State Aid Fund decision to
March 31, 2003. The motion carried unanimously (5-0).
ARDEN HILLS REGULAR CITY COUNCIL MEETING MlNUTES
MARCH 10, 2003
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Councilmember Larson said if the Council were going to approve irrigation taps,
they should put in an irrigation system at this time.
Mr. Tolas noted prairie grass, once established, was heartier than turf grass and
was drought and salt tolerant. He indicated prairie grass did require 3-5 years to
get established. He stated if they irrigated, more mowing would be required. He
noted Ramsey County currently only mowed twice a year, and stated he was not
sure if that would be done, given the budget cuts.
Mr. Parrish noted watering could also be an issue due to the fact that the City
purchases its water from an outside source.
Councilmember Grant asked if they knew the cost of an irrigation system.
Mr. Landwer replied he did not know the cost, but he would get this information
to the Council.
Councilmember Larson noted he had changed his mind and was in favor of not
irrigating because of the irrigation, maintenance, and water costs.
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Mayor Aplikowski noted she was not in support of irrigating and instead, would
prefer to spend the $30,000 on an underpass or overpass.
MOTION: Councilmember Holden moved and Councilmember Larson
seconded a motion to exclude irrigation taps. The motion
carried unanimously (5-0).
MOTION: Councilmember Grant moved and Councilmember Larson
seconded a motion to approve the proposed watermain
stubs/connection. The motion carried unanimously (5-0).
Councilmember Grant asked if the County would be responsible for a portion of
the cost of the watermain upgrade.
Mr. Tolas replied he did not know what portion the County would pick up, but the .
County policy was to leave the City whole.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH 10,2003
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MOTION: Councilmember Larson moved and Councilmember Grant
seconded a motion to approve the proposed watermain upgrade
to 12" between Hamline Avenue and Snelling Avenue.
Councilmember Holden expressed concern that the Council did not have the
definite cost of this upgrade and therefore, she would not support this Motion.
The motion carried (4-1). (Opposed: Councilmember Holden).
Councilmember Grant asked if they could stub in the electrical prior to putting
in lights, then install the lights at a future date.
Mr. Landwer replied this was possible, but it would be a more expensIve
approach.
Councilmember Rem noted it was logical to put the lighting on the north side of
Highway 96 and not on the south side which was already residentially developed.
She also noted if lighting was located on the north side, this could possibly be a
part of the development plan.
Mayor Aplikowski asked if the County would replace the lights that were already
there.
Mr. Tolas replied that information was correct.
Mayor Aplikowski noted she liked the suggestion of putting III pedestrian
friendly lighting when the trail was installed.
MOTION: Councilmember Grant moved and Councilmember Rem
seconded a motion to not install extra street lights at this time.
The motion carried unanimously (5-0).
MOTION: Councilmember Grant moved and Councilmember Larson
seconded a motion to authorize the Interim City Administrator
to approve plans contingent on the above recommendation
approved by the City Council. The motion carried
unanimously (5-0).
ARDEN HILLS REGULAR CITY COUNClL MEETING MINUTES
MARCH 10, 2003 10
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C. Visu-Sewer Change Order #1
Mr. Landwer stated, as approved at the February 10, 2003, Council Meeting,
additional testing and sealing quantities are being added to this contract to take
advantage of contract prices, and to complete the testing and sealing in the south
west region of the City.
Councilmember Grant asked how much money the City was saving if the
Council approved this.
Mr. Landwer replied at that time, he did not know how much the City would
save. He stated testing and sealing in the south west region of the City was needed
because joints were failing.
MOTION: Councilmember Rem moved and Councilmember Larson
seconded a motion to approve Visu-Sewer Change Order #1 in .
the amount of $84,992.50. The motion carried unanimously
( 5-0).
8. ADMINISTRATION
A. Interim City Accountant: Letter of Understanding
Mr. Parrish stated at the February 28, 2003, Council meeting, Staff was
authorized to pursue an agreement to retain temporary finance and accounting
services. After evaluating options with Roseville, it was determined that the
appropriate approach would be to retain Roseville's Assistant Finance Director,
Brenda Davitt, on an independent basis.
Councilmember Grant suggested adding less flexible language to the Letter of
Understanding for the second and third months.
Mr. Parrish stated they could add language that would limit the amount of hours
per week.
MOTION: Councilmember Grant moved and Councilmember Rem
seconded a motion to authorize Staff to execute the
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH 10, 2003 11
Memorandum of Understanding.
unanimously (5-0).
The motion carried
B. Executive Search Firm - RFP's
Ms. Young stated staff had sent requests for proposal to 13 executive search
firms, and presented the Council with ten responses.
Councilmember Holden stated she had checked some consultant references, and
particularly liked Public Administration Associates (PAA) as one of her three
finalists. She stated she had also spoken with Personnel Decisions International
(PDl) and liked their proposal.
Councilmember Rem stated she needed more time to review the proposals and
check references.
Mayor Aplikowski stated she felt comfortable interviewing the three groups at
the next Work Session on March 17,2003.
Councilmember Larson proposed a variation in the approach they had discussed
for filling the City Administrator position. He proposed they would temporarily
suspend the search process and offer the Acting City Administrator/Clerk, Mr.
Parrish the vacant City Administrator position. He summarized the reasons he
believed Mr. Parrish was the appropriate person to fill this position. He suggested
the Council proceed to select a search firm, but suspend the search for a given
period of time. During this period, the Council could periodically assess Mr.
Parrish's performance, realizing that at any time during this period, the Council
could trigger the search for an Administrator. Otherwise, the Council could
negotiate a contract and make Mr. Parrish's acting appointment permanent at the
end of the period. During this period of time, Mr. Parrish could fill the City
Accountant position, but his Director of Community Services position would
remain vacant pending final action on the Administrator position.
CouDcilmember Rem noted she was not ready to take any action regarding
Councilmember Larson's suggestion at this time. She indicated she would prefer
not to promote someone from within, with the intent of possibly changing their
minds in the future. She indicated she would like to talk to Mr. Parrish about this
suggestion.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH 10, 2003 12
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Councilmember Holden stated Mr. Parrish was very capable, however having
someone new come into the City could provide new insight. She noted the
executive search firms had indicated they could get a new City Administrator into
the position within 3-4 months. She stated with respect to expense, the cost of Mr.
Lynch's contract had been predetermined, and the City had no choice but to honor
the contract.
Councilmember Grant stated he would like to go with a search firm and invited
Mr. Parrish to be a part of the process. He noted they needed to keep the City's
best interest in mind and get the best City Administrator tlJey could. He indicated
the best Administrator may be Mr. Parrish, but he wanted to see what other
candidates were available.
Mr. Parrish stated this was a big decision for the Council and they needed to sit
down and decide what they wanted for the position. He stated he might, or might
not fit into what they were looking for. He noted he would not participate in tlJe .
hiring process because this would place him in a difficult position with a future
supervisor. He indicated his long-term career objective was to be a City
Administrator, but he wanted the Council to make the right decision and obtain a
good City Administrator. He indicated he was happy doing what he was doing, so
whatever role was appropriate for him, he was comfortable doing it.
Councilmember Larson noted he was not expecting a decision on this tonight.
He indicated Mr. Parrish had noted his long-term career objective was to be a City
Administrator, and everyone needed a starting point for their career. He noted
Arden Hills was not the most attractive place to go because it was a small City and
the pay was not as high as other cities. He asked the Council to think about the
big picture. He noted he believed tlJey had someone who would do a great job at
this time.
MOTION: Councilmember Grant moved and Councilmember Larson
seconded a motion to continue the meeting to 10:30 p.m. The
motion carried unanimously (5-0).
Mayor Aplikowski stated she would not support anything otlJer than the regular .
probationary City Policy with Mr. Parrish.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH 10, 2003 13
Ms. Young pointed out the City Administrator position could be contractually
negotiated.
Mayor Aplikowski stated she was supportive of appointing Mr. Parrish, but she
believed the Council needed to go with the process to determine what they wanted
in a City Administrator.
Ms. Young suggested Staff prepare information regarding the job description for
the City Administrator for review and discussion at next Work Session. She
suggested they look at this on a less accelerated track and bring back in a month,
tlJe opportunity to interview the executive search firms.
MOTION: Councilmember Grant moved and Councilmember Holden
seconded a motion to recommend P AA and pm and have
Councilmembers Holden and Rem finish their review and
select the third search firm. The motion carried unanimously
(5-0).
C. Appoint Planner
Mr. Parrish stated Mr. Hellegers had completed his six-month training period and
per the Personnel Policy, was evaluated at the end of that period and his
performance has been satisfactory. He indicated staff recommended Mr. Hellegers
be appointed to the position of Planner on a regular, full-time basis.
MOTION: Councilmember Holden moved and Councilmember Larson
seconded a motion to appoint Peter Hellegers to the position of
Planner on a regular, full-time basis. The motion carried
unanimously (5-0).
CITY COUNCIL REPORTS
Councilmember Grant stated he had attended the Ramsey County League Local
Government last weekend. He requested Ramsey County Sheriffs Contract
Group [RCSCG] be added to the list of acronyms.
Councilmember Rem stated she had received a letter from a resident regarding a
water bill. She noted she had followed up with staff regarding this letter. She
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH 10, 2003
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asked if the Council was still planning on having its Town Hall meeting on April
12,2003, and asked if invitations would be sent out to the same group of people
who participated in 2002.
After a brief discussion, the Council decided to keep the date of the Town Hall
meeting April 12,2003.
Councilmember Larson stated the Planning Commission met this week and they
had approved the four actions related to the Guidant Facility. He noted the design
of County Road F was an issue regarding the Guidant development.
Councilmember Holden stated the Newsletter Committee met this week and the
newsletter should go out to residents in two weeks.
Mayor Aplikowski stated she was meeting witlJ Guidant on Tuesday, March 11,
2003.
Mr. Parrish had no comments.
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Mayor Aplikowski adjourned the Regular City Council Meeting at 10:43 p.m.
Beverly Aplikowski
Mayor
Aaron Parrish
Interim City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, March 31, 2003, at 7:00 p.m. in
the Arden Hills Council Chambers.
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~HlLLS
MEETING MINUTES
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, MARCH 17, 2003, 4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST IDGHW AY 96
1. CALL TO ORDER
Mayor Aplikowski called the meeting to order at 4:50 p.m. Present:
Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois
Rem.
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Staff present: Interim City Administrator/Community Services Director,
Aaron Parrish; Operations & Maintenance Director Tom Moore; Planner,
Peter Hellegers; Deputy Clerk/Hurnan Resources Director, Cynthia Young
and Engineer Greg Brown.
2.A TCAAP - Restoration Advisorv Board
Mr. Parrish introduced Paul Bloom and Jay Bell, representing the Restoration
Advisory Board (RAB). Mr. Bloom discussed the contamination history and the
RAB's role in the clean-up of tlJe community supported Vento Plan for tlJe
TCAAP property. Mr. Bloom reviewed how the TCAAP property became
contaminated and presented a graphic representation of the groundwater
contamination which was caused by burn areas, chemical disposal areas,
construction debris, solvent under buildings, contaminated sewer lines, small arms
firing ranges, grenade fuse test range, storage and manufacturing areas, and waste
from handling radionuclides. He explained that the RAB obtained its information
from the Army and the consultants that tlJe Army hired.
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Mr. Bloom discussed remediation metlJods which included soil excavation, soil
vapor extraction, groundwater recovery and tlJe burning of buildings where
explosives were stored. Mr. Bloom said the RAB would not really know the scope
of the contamination of many sections until the existing buildings are removed. He
said there is generally more contamination tlJan delineated in the site and the cost
ARDEN HILLS CITY COUNCIL WORKSESSION
MARCH 17,2003
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for clean-up generally goes over budget. He indicated there were several hundred
tlJousand pounds of solvents in the Arden Hills Army Training Center (AH
A TS) portion of tlJe site. He cautioned the City Council to choose a "clean-up"
consultant who is very experienced with this issue. He suggested the City explore
ideas from other cities tlJat have undergone this process.
.
Mr. Bell said his expertise was in studying landscape soils and their best uses. He
presented a Geographic Information System (GIS) aerial photograph which
illustrated tlJe TCAAP site, and a digital elevation rendering of the site. He
presented a slide tlJat illustrated tlJe Vento Plan, which included a recreation area,
residential and commercial areas, and the contamination sites. He explained that
the sandy soils held much less contaminates tlJan the clay soils.
Mayor Aplikowski asked tlJe RAB if the City was on the right track to accomplish
its goals as they relate to the Vento Plan.
Mr. Bloom said he thought the City was doing the right thing, but encouraged
them to view other similar sites across the country, and be sure to take time and
tlJink things through because there certainly could be some expensive surprises.
.
The RAB board members introduced themselves and offered comments which
encouraged tlJe City Council to proceed slowly and purposefully.
Mayor Aplikowski noted tlJe City had made a commitment to slow down the
process and wait until tlJere was more information about the land, and thanked the
RAB for participating in tlJe Work Session and providing valuable information.
2.B Anchor Bank Traffic Access Issue
Mr. Hellegers introduced Architect Todd Mohegan and Consultant Jim
Benshoof who represent the applicant and stated the applicant [Anchor Bank]
requested time to present their traffic study for the Council's review. He explained
that tlJere are currently thirteen (13) curb-cuts on County Road E, and the County
had stated that not one accident had been noted involving vehicles entering and
exiting tlJe driveway onto the Wells Fargo property directly east of this property.
Mr. Jim Benshoof provided a traffic overview of the exit only; right and left turn
driveway on County Road E stating the need for this so Anchor Bank could be
competitive with otlJer businesses in the area. He said his company detemJined this
.
.
.
.
ARDEN HILLS CITY COUNCIL WORKSESSION
MARCH 17, 2003
3
approach was feasible to both the traveling public and Anchor Bank. He further
noted that Nick Landwer, URS was supportive of the proposal. Mr. Benshoof
observed that tlJe area between the 51 interchange and Lexington was fully
developed and doubted there would be any additional curb cut installation on
County Road E. He suggested Anchor Bank motorists would have at a choice of
exits, as well.
Councilmember Larson said he was still not supportive of any further curb-cuts
on County Road E, and that his understanding was that the applicant was going to
try to use the access from Pine Tree Drive and then come back later if an access to
County E was necessary.
Councilmember Grant said he felt customers may choose the safest exit from any
businesses along County Road E. He suggested tlJere may be some curb-cuts on
County Road E which may be eliminated.
Mayor Aplikowski said she favored tlJe additional curb-cut, but that the excess
traffic on County Road E continues to be a problem.
Mr. Mohegan said safety factors were uppermost in the minds of tlJe bank
officials and that the majority of tlJe patrons of Anchor Bank would be local and
therefore familiar with the traffic issues on County Road E. He reminded the
Council that Ramsey County, Benshoof & Associates and the Arden Hills City
Engineer all had no problems with the curb-cut.
The consensus of the Council was to bring an amendment to the Site Plan to it
at the April 14, 2003 meeting.
2.C Guidant Roouest and Development Al!reement
Mr. Parrish said there were two questions for the Council to consider relative to
this request: I) Does the City want to provide an abatement and, 2) if so, how
much?
Councilmember Larson said tlJe City has provided several concessions to
Guidant already, and suggested another applicant may be more worthy of
abatement.
ARDEN HILLS CITY COUNCIL WORKSESSION
MARCH 17, 2003
,
4
The consensus of the Council was to deny the request, and directed staffto
draft a letter to Guidant, respectfully declining the request.
.
Mr. Parrish requested the City Council comment on the Development Agreement.
Councilmember Rem said it may be helpful to make a note of what pages of tlJe
master plan document is referenced in the Development Agreement. She suggested
a neighborhood group member may want to provide input regarding tlJe
Development Agreement.
Councilmember Larson brought forth several concerns regarding tlJe park
building. He said he was not comfortable with a park dedication fee that was not a
solid figure. He said he would have felt better if the dollars for tlJe park building
was a figure tlJat tlJe City monitored, ratlJer than Guidant having the full say in how
tlJe project progresses.
Rich Straumann, PTRC said tlJe $350,000 park building was a result of the
design specifications recommended by that body.
The consensus of the Council was that the construction of the park building be
monitored.
.
2.D TCAAP: Phase II Plannine:
The Council discussed several Phase II TCAAP concerns and agreed that it would
not defme any additional issues until May, 2003.
3.A Banners - County Road E
Mr. Moore presented a graphic representation of a banner designed by artist and
resident Derrick Hames. He noted that currently there are eighteen (18) banners on
County Road E, and requested twenty (20). He explained the cost for removal and
installation of the new banners is $2,700, witlJ a turnaround of eight weeks. Mr.
Moore requested direction from the City Council regarding this project.
The consensus of Council was to proceed with the creation, purchase and
installation of twenty banners, with the lighter green tree, rather than the
Arden Hills tan.
.
.
.
.
ARDEN HILLS CITY COUNCIL WORKSESSION
MARCH 17,2003
5
3.B Street Sil!ns
Mr. Moore presented a drawing which illustrated several street sign options. He
noted the installed cost per sign was $175 each. Mr. Moore said there are 750-
1,000 sign locations.
Mr. Parrish asked for direction from tlJe Council on this issue as a 2004 project.
The consensus of Council was to approach this issue later in the year as a 2004
project.
3.C 2003 PMP - Review and Prepare for March 31. 2003 Public Assessment
Hearinl! (Karth Lake East and In!!:erson Neil!hborhoods)
Mr. Moore said this agenda item was necessary to prepare Council for the March
31, 2003 Public Hearing regarding tlJe Karth Lake East and Ingerson
Neighborhoods. Concerning tlJe Ingerson Court cul-de-sac, Mr. Moore said the
Operations and Maintenance Workers have less trouble snow-plowing the
hammerhead tlJan a cul-de-sac.
Former Mayor Bob Woodburn said the hammerhead on Ingerson Court is
preferable to a cul-de-sac by tlJe residents and the present road design seems to be
well liked.
Engineer Brown said in principle, tlJe cul-de-sac is a good design.
The consensus of the Council was to have the hammerhead design on Ingerson
Court remain.
Mr. Moore made the Council aware of a letter hand-delivered to resident Linda
Swanson as found in the Work Session agenda packet. He stated the improvements
to the area in concern would benefit the overall look of the area. He noted the City
had already spent in excess of $10,000 concerning the Josephine Hills Association
Easement.
Councilmember Larson said he did not support the abatement of tlJe Josephine
Hills Association assessment because tlJe improvement enhances and benefits their
property. He noted the Association is greatly benefited by the improvements, and
also reduces tlJeir liability.
ARDEN HILLS CITY COUNCIL WORKSESSION
MARCH 17, 2003
.
6
.
For future consideration, the consensus of the Council was to not purchase an
easement from the Josephine Hllls Association.
The Council and Staff discussed procedures and possible scenarios which may
occur at the March 31, 2003 Assessment Public Hearing.
3.D 2004 PMP
Mr. Moore presented the 2004 Pavement Management Program (PMP)
neighborhood meeting schedule.
Mr. Moore noted water/flooding as a result of the frost level, which causes some
storm sewer lines to freeze. He also reminded Council of tlJe deadline to order trees
as April 14, 2003, and thanked Council for their support.
4.A Executive Search Firm
Councilmembers Holden and Rem recommended Personnel Decisions
International as the preferred Executive Search Firm to contract with tlJe City to
assist in its effort to hire a City Administrator.
.
Councilmember Larson said he was still committed to his idea to offer tlJe
Administrator position to Interim Administrator Parrish, who is a ''known
commodity." He also noted his preference was not to spend tlJe money on a
consultant.
The majority of the Council agreed to direct staff to draft a resolution
appointing Personnel Decisions International as the Executive Search Firm,
and to bring forth to the Council at its March 31, 2003 meeting.
City Council Comments:
Councilmember Holden said she received seven phone calls regarding tlJe 1-35W
Corridor Coalition tax situation.
Councilmember Rem requested staff bring the Data Practices Procedure for
review at its April 14, 2003 meeting.
.
.
.
.
ARDEN HILLS CITY COUNCIL WORKSESSION
MARCH 17, 2003
7
Mayor Aplikowski adjourned the meeting at 10:25 p.m.
Respectfully submitted - Cynthia Young, Deputy Clerk/Hurnan Resources
Director
Mayor Beverly Aplikowski
Interim Administrator Aaron Parrish
.
.
.
~
~
EN HILLS
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
March 26, 2003
Agenda Item 3.A
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem
Sandy Berres, Finance & Human Resources Assistant ffi
Claims & Payroll
Attached:
Claims
Payroll for periods
02/22/03 - 03/07/03
03/08/03 - 03/21/03
.
.
.
.
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 03131/03 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING (03/10/031
',','0<:;1<' 'T'CK,~m;:,~"',"';';'
23273
23274
23275
23276
23277
23278
23279
23280
23281
23282
23283
23284
23285
23286
23287
23288
23289
23290
23291
23292
23293
23294
23295
03/07/03
03/07/03
03/07/03
03107/03
03/07/03
03/07/03
03/11I03
OJ/II/03
03/1I/03
03/1I103
03/11I03
03/1I103
03/17/03
03/17103
03/19103
03/20/03
03/20/03
03/20/03
03/24/03
03/24/03
03/24/03
03/24103
03/24/03
....
....................
- . . . . . . . . .
..........
,',.. ::,.. ",',';';t';';Ml<<W"'k'"
E-Z RecVi"Hntl'.mc.
Lake CoulitrV- Service COO11
Lin;:-John
MN ');;;i of Health
Nextel Communications
Rams~' Coun'"
Affmitv Plus Federal Credit Union
C<lnuto. Christine
Hannv Faces Entertainment
leMA Retirement Trusl-457
MBPTA
Accurate Press Inc.
Maraolis Comnanv
Stantoo Gro.m
Xcel Enet(rV
~ of Admii1istration
Hilf=kers
MN~tofHealth
Affinih~ Plus Federal Credit Union
Mad Science ofMN
StPaul Linoleum & CltrnPt
Stantoo Omom
Y oun.: cvnthia
Subtotal - Paid Claims
4855.00
6.627.80
83.28
12.00
448.34
886.67
3 963.87
392.00
70.00
1367.19
30.00
718.88
16,212.00
t,321.86
12231.79
1,505.30
40.00
3.243.00
3963.87
235.00
3,415.00
368.33
136,20
62,12738
PAGEIOF3
............
'::::':':::::::::;'"::" ::.;,:
...,.....
-.,::::;::::::;:
Paid Claims From Above -
62,12738
Residential Curbside Recvc1int!
Ami) Insutarice
Overnaid Final Utilitv Bill
WSS Oncr Exam-Andrews
Cellular Phone Service
Fuel Purchases
First March Pavrnll
Dance Instructor
llP.nosit-Easter Bunnv
First March Pavroll
Bldll Pemiit Tech Seminar..<Jritz
Envelones
Citv Hall LandsclmIDD
MedicallDavcan;: Reimbursement 3107
GaslElectric Service
CentreX Phone Service
Toastmasters.Dues-ParrishIHelle1l.efS
1003 Water Connect Fee
Second March Pavrnll
Marvel of Motion 3/26/03
Catnet.cIlllL-Floodin.
Medical Reimbursement 3/21
MCFOA-Milea se ReimbUrsement
Note: Checks for unpaid claims totaling $60.650.78 were mat1ed Man;b 11, 2003
after approval at the March 10,2003 Council Meeting. They were check numbers
23245.23272.
Add Unpaid Oairrw. Page 3-
80.874.66
Total AetounO: Payable Claims
for Council Approval, 03/31103-
143,002.04
--
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAUMSREPORT
TO BE APPROVED AT 03131/03 COUNCIL MEETING
UNPAID CLAIMS REGISTER :
::::,t;'li.:~",::I:,,~it;1i'NtE.,,:, ~,:,:,:::,
23296
23297
23298
23299
23300
23301
23302
23303
23304
23305
23306
23307
23308
23309
23310
23311
23312
23313
23314
23315
23316
23317
23318
23319
23320
23321
23322
23323
23324
23325
23326
23327
23328
03/31103
03/31103
03/31103
03/31/03
03/31103
03/31/03
03/31/03
03/31/03
03/31103
03/31/03
03/31/03
03/31/03
03/31103
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31103
03/31/03
PAGE20F3
..............
............
.....,..............
""':"""I"",.ilimiN:r",C,OOi\ftIiMli,.,.,.,.,:,:,:,:,,,,,,,,,,,,"",:
.. .....
..... .........
.. . .
... .......
.. ...
Accurate Press, Inc.
Advanta.e Paner
Anderbern-Lund Printin. Co.
Animal Control Services Inc.
Annlied Eeoloeical Svcs Inc.
Aramark Uniform Services, Inc.
BFI ofMN.Ine.
Bifrs.Inc.
8,,1, Sandra
Continental Research Corn.
CO'stelli:> Susan
Dahll!rell, Shardlow and Uban
Dascom Systems Group,Inc.
Davies Water Fnui-nment Co.
Dean, Jian Dinp:
DeRoche, Janet
Emernencv Automotive Tech Inc.
FastSi21l8
Fi~ Plumbimz
Frattallone's Hardware me.
Frevbet_ Soott
Glenwood In__
Gonher State One-Call, inc.
Hvdro Suoolv Co.
Ideal Advertisin2 Promo Items
Jackson Beth
Johnson Controls
Kath Auto Parts
Kinko's
Laden's Business Machines
l.akes Country Service Coooerative
Larkin, Hoffman, Delv & Undl!rell
Leamle ofMo Cities
Subtotal - Unnaid Claims - Pa2e 2
184.25
244.95
3 226.95
467.00
614.00
28.32
176.46
17.24
43.56
136.63
8.00.
7,253.42
517.57
54.30
48.00
24.00
62.30
122.48
315.50
341.53
82.97
57.76
35.65
2,277.86
2,937.00
16.00
3.364,00
206,11
26.84
186.37
141.00
1 932.35
30.00
25,180.37
Business Cards
CH- Towels
S 'no/Sum'mer Rec Guide Printinp"
Cat Enforcement-Feb
TCAAP.(;onsultin. 1131/03
CH-RUo" Service.31l4lO3
Waste Retnoval
Portable Toilets
Mileage Reimbursement
Shnn Sunnlies
Refund-Martial Arts Mania
TCAAP-ProfSvc,1/18'{)3/01/03
Deslrtflh Micronhone.cable
Maint su;;;;ties
Refund-Rec Classes
Refund.Reo Classes
Amber Micro Lens
Name Plates
Refwtd.Water Permil #W02-15
FebIMareh Purchases
2003 Unifonn Purchase
S .' ter.(;WO&M
Februarv Service
14 Remote Tran~nders for Meters
Youth T-8hirtslUnifonns
Refund-Rec Classes
CH-HV AC Maintenance Contract 2003
Vehicle Maintenance smmiies
TCAAP'(;=iea
S1 ature Plate
2003 Membershin Fee
TCAAP ProfSvcs 2128/03
SliOOMSOf Ttain1M.c Youn--;-
.
.
.
.
.
.
.
.
CITY OF ARDEN HILLS
ACCOUNTSPAYABLE~SREPORT
TO BE APPROVED AT 03/31/03 COUNCIL MEETING
UNPAID CLAIMS REGISTER:
eK.1 .. :q('li'A~T',~_;':;
23329
23330
23331
23332
23333
23334
23335
23336
23337
23338
23339
23340
23341
23342
23343
23344
23345
23346
23347
23348
23349
23350
23351
23352
23353
23354
23355
23356
23357
23358
23359
23360
23361
03/31/03
03/31/03
03131103
03/31/03
03/31/03
03/31/03
03131/03
03/31/03
03131/03
03131/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31103
03/31/03
03131/03
03/31/03
03/31/03
03131/03
03/31/03
03/31/03
03131/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03/31/03
03131/03
PAGE30P3
::::::::::::
'>"',l',:~:':I'::~il:':';.;.;.;.":,.""..;'..""..','.
...::::::::::::::::::,
:::::::::
lealTne ofMN Cities
Le~e ofMn Human Ri----;.:ats Connnission
Lillie Suburban Ne
LTG Power Efluinrnent
Mac Oneen "FlnuihTt'lPnt, Inc.
Me Collister & Co.
Met Council Environmental Services
M~itan Area Momt. Association
Moore Thomas
Munia;;al Tov Coirmanv_ Inc.
Newman Traffic Sians
Nonn's Tire Sales, Inc.
North Suburban Access Cnrn.
Northern
Nosek, Marv
Office ~
OIde Town Deli
Olson, Michelle
PaniC'h Aaron
Ramsev Co. Parks & Recreation
Ramsev Countv
S & S Worldwide
Sand Creek Groun LID
Scott Publishino Inc.
SRF Consultina C'l'I't\lm. Inc.
Stanton Gro.m
Strause. Javne
Ta;::::t Stores
TimeSaver Off-Site Secretarial
Triarco Arts.& Crafts
Trinitv Lutheran Church
Venneer of MN
Zee Medical Service
43.00
55.00
31.23
152.05
961.89
122.48
40,425.67
16.00
88.92
168.00
64.07
27.50
258.52
212,99
120.00
852.66
77.07
34.56
38,08
949,83
1,988.44
201,80
1,000,00
293.04
5 '28.99
100,00
8.00
61.74
765.25
267.22
1,000.00
23.12
56J7
Sublotal, Page 3 of3
Subtotal Pa""" 2 of 3
Total Unnaid Claims
55,694.29
25.180.37
80,874.66
Directmv of MN Citv Officials
Membershfu Dues 2003
Leal Notices
Axle Shaft R~.ir
Gutter & Main SWf"PI'W'>r Brooms
Trash Barrels.Parks
Waste Water Service.Anril
MAMA umcheun-2/20/03
Mileag:e ReimburSement
Easter E.. Hunl Su""lies
Street Sil!l1 Material
Tire Rl"n<lir #201
Rackmount-Cable
150 Gallon Tank
Mareh Newsletter
File Cabinets-CH
Worksession 3/17/03
Mileaee Reimbursement
Mileao<>- Reimbursement
Park Rental Fees- Tonv Schmidt Park
MarCh Law Enforc::emeotl2002 RecouciIiation Credit
Easter Egl" Hunt Sunnlies
CC Retreat.Session n
Personal Besl Newsletter
TCAAP Prof Svcs 1/31/03
FSA Admin Fees-Feb
Refund.Rec Class
Worksession Refreshments
Recordin. Secretarv
Art Sunnlies
SnownlowinlJ Services 2003
FilteB #48 Chinner
FiTSt Aid Sunnlies
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\EN HILLS
MEMORANDUM
Date:
AGENDA ITEM NO. 3.B
March 25, 2003
To:
Mayor and City Council
From:
Cynthia Young
Deputy Clerk/Human Resources'
Subject
Appointment of Operations & Maintenance Worker to Regular Employment
Status
CC:
Aaron Andrews, Operations & Maintenance Employee
Thomas J. Moore, Director of Operations & Maintenance
Aaron Parrish, Interim City Administrator/Director of Community Services
Personnel File
BACKGROUND:
Aaron Andrews was employed by the City of Arden Hills as an Operations and Maintenance
Employee September 16, 2002. Mr. Andrews has completed his six-month training period.
Per the Personnel Policy, Mr. Andrews was evaluated at the end of that period, and his
performance has been superior. His current salary is $17.67 per hour.
RECOMMENDATION:
Per the Personnel Policy of the City of Arden Hills, staff recommends the City Council
appoint Aaroll Andrews to the position of Operations and Maintenance Employee on a
regular, full-time basis at a salary 0[$19.23 per hour.
.
.
e
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~
~HlLLS
MEMORANDUM
DATE:
March 25, 2003
Agenda Item 5.A
TO:
Mayor Aplikowski
Councilmember Grant
Councilmember Holden
Councilmember Larson
Councilmember Rem
TOOmMJ. Moore; ~ofOpemtiOM & Mmo._oo If2.-.. ~. M.-.
2003 PMP Assessment Hearing Update & Recommendation
FROM:
SUBJECT:
ENCLOSURES:
I. Memorandum from Greg Brown
2. Assessment Spreadsheet
3. Letters Received to Date
4. Handouts for Residents at the Hearing.
Update
As of March 7, 2003, when the Notice of Assessment Hearing was mailed, Staffhas received the
following contacts from residents in the Ingerson and Karth Lake East neighborhoods.
Phone Calls.. .. . .. ...25 (lngerson- 16, Karth Lake East-9)
E-mail .................7 (Ingerson-3, Karth Lake East-4)
Fax. ... ...... ....... ....0
Letters............. .....3 (Ingerson-3, Karth Lake East-O) Letters are attached.
TOTALS............35 (lngerson-22, Karth Lake East-B) .
Recommendation
Staff, in consultation with the City Attorney, has developed a guideline on how to conduct a
Special Assessment Public Hearing. Staff recommends the following.
1. 1ntroduction
. The Mayor introduces the item.
.
The City Engineer is requested to explain the project and the policies that
were used to prepare the special assessment role.
J '
Memo to Mayor & City Council
2003 PMP Assessment Hearing Update & Recommendations
Page 2 of2
.
2. The City Engineer explains the project and policies.
3. The Mayor explains the rules for the Public Hearing.
. Property owners need to approach the podium, state their name and address
before stating their comments/objections.
. Property owners have a three minute time limit at the podium to allow
everyone a chance to speak.
. Anyone who wants to object to their assessment MUST file a WRITTEN
objection prior to the close of the public hearing. Fonns along with pens are
located on the sign-in table in the lobby. Please submit all fonns to Thomas J.
Moore.
. The Council will not take any action/make specific comments regarding a
specific question/objection until ALL questions/objections have been made.
General non-assessment questions may be answered.
4. The Deputy Clerk announces that the appropriate notices have been published and .
mailed.
5. The Mayor opens the public hearing.
6. Property owners/residents are invited to state their objections/comments/questions.
7. Staff and/or Council will respond to general non-assessment related questions.
8. Staff responds to questions posed during the public hearing.
9. The Mayor requests a motion to close the public hearing.
10. The City Council then directs Staff to provided written documentation/infonnation
on the various objections and that this infonnation will be presented at the next
Council meeting on April 14, 2003. (This will allow an orderly, systematic,
thorough review process to be undertaken by Staff.) Staff will then notify/contact
each of the residents who filed an objection that they should appear at the April 14,
2003 Council meeting for a final detennination.
11. Continue the Public Hearing to April 14, 2003.
12. On April 14, 2003, the Council rules on all objections. The assessment role is then
adopted. (Approval requires three votes.)
.
~ l ., ..
.
.
.
URS
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370.0700
Fax: (612) 370-1378
To:
Mr. Aaron Parrish!
City of Arden Hills
Copy:
Nick LandwerlURS
Tom Moore/AH
File: 379510232001
From: Greg Brown
Arden Hills City Engineer
Date: March 31, 2003
Subject: 2003 PMP Assessment Hearing
Background
The Feasibility Report previously received by the Council for the 2003 PMP outlined the
following assessment rates and estimated project costs (roadway only) for the improvements:
24" Wide Street:
28' Wide Street:
Mill & Overlay:
$47.00IFront Foot Assessment
$51.00IFront Foot Assessment
$12.00IFront Foot Assessment
$190.00IFt Project Cost (estimate)
$210.00IFt Project Cost (estimate)
$ 50.001Ft Project Cost (estimate)
The Assessment Rates were developed based upon the assessment policy rules that residential
properties are responsible for contributing 25% of the project cost of the street improvements per
front foot. The proposed assessments are based only on the roadway improvements, drainage
improvements are to be entirely funded by the Storm Water Utility although the assessment
policy does allow for the assessment of storm water improvements.
The determination of front footages for residential properties in the assessment role utilized the
assessment policy as well. Most properties are rectangular in shape and the front footage directly
correlates to the width of the lot fronting the street. A number of properties in this project have
irregular shapes or are located on corners with two frontages. The Assessment policy outlines
procedures to "normalize" the frontage calculation in these cases so that residents are generally
being assessed equally throughout the neighborhood (assuming comparable lot sizes). A number
of properties do not "fit" nicely into the established formulae and therefor staff made our best
attempt at applying the rules to those individual properties when developing the assessment role.
Prior to mailing the assessment hearing notices, the City Engineer and Director of Operations and
Maintenance reviewed the front footage calculation of each parcel of the preliminary assessment
role using property map/plat information developed as a part of the final design of the project.
Memorandum
March 31 2003
Page 2
Modifications were made to 24 of the properties on the assessment role and the proposed
assessments for Femwood Court were removed as that street was eliminated from the project
improvements. The modifications were generally minor in nature although two properties had
significant increases to their front footage calculation after our review (1226 Ingerson Road and
1325 Tiller Lane). It should also be noted that the Little Brothers property assessment rate is
$102.00 since they are anon taxpaying property. A copy of the revised assessment role is
attached for your information.
I will provide an overview of the assessment rate, estimated construction costs and special case
calculations as a part of the presentation at the Assessment Hearing.
PROJEcrsIARDENHIL\3795J\GENERAL\DoownentslAgend. Memo 3.31'()31tem doc
"
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Amount on
Feasibility Adiusted
PrODertv 10 Pronertv Address ReDort Amount
343023410059 1133 Carlton Drive $8,721.00 $7,895.82
343023410063 1112 Carlton Drive $8,415.00 $5,610.00
343023410020 1174 Inoerson Road $6,635.10 $6,543.30
343023410013 1213 Inoerson Road $5,214.24 $5,135.70
343023420012 12251noerson Road $5,028.60 $5,125.50
343023420026 12261naerson Road $3,804.09 $9,684.90
343023420008 12921naerson Road $4 590.00 $4,574.70
343023420009 1294 Ingerson Road $5,737.50 $4,574.70
343023340005 3200 Hamline Avenue $58,089.00 $59,364.00
343023420043 1325 Tiller Lane $4,127.43 $8,874.00
Ingerson Neighborhood
Assessment Adjustments
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Pro 10 Pro ~ Address Feasibilitv Report Amount
223023110068 1201 Karth Lake Drive $1,155,60 $1,396.80
223023120055 1209 Karth Lake Drive $1,495.20 $1,670.40
223023120040 1228 Karth Lake Drive $1 106.40 $1,230.00
223023120041 1236 Karth Lake Drive $1,134.00 $1,357.20
223023120042 1244 Karth Lake Drive $994.56 $1,500.00
223023110022 1169 Pleasant Circle $1 819.68 $1 572.00
223023110049 4422 Pleasant Drive $8,288.01 $6,196.50
223023110031 4425 Pleasant Drive $6,683.55 $6,558.60
223023110041 4472 Pleasant Drive $5,528.40 $3,865.80
223023140029 4408 Amble Circle $884.76 $1,252.80
223023140009 4414 Amble Circle $1,170.72 $1,316.40
223023140012 4415 Amble Circle $1,074.84 $1,388.40
223012140010 4418 Amble Circle $1,719.24 $1,664.40
223023140011 4419 Amble Circle $1,233.12 $1,466.40
Karth Lake Neighborhood
Assessment Adjustments
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March 18, 2003
To: Mayor and COlUlcil Members City of Arden Hills
RECEiVED
From: David Dudycha
Dorothy Vawter
MAR 2 5 Z003
CITY OF ARDi=N HILLS
Re: Objection to Proposed Assessment of 1226 Ingerson Rd fur Street Pavement
Improvement
As the owners of the property at 1226 Ingerson Rd., we wish to provide written
objection to the method used by the City of Arden Hills to determine the front
fuotage of our property fur the street pavement improvement assessment of the
2003 PMP project fur the reconstruction and overlay of City streets in the Karth
Lake East and Ingerson neighborhoods.
The City staffhas calculated the assessment amolUlt to be assessed against our
property in their March 7,2003 letter as follows:
Property ID Address Footage Rate Assessment
Amonnt
343023420026 1226 In~erson RD 189.9 $51 9,684.90
We believe the method used by the City's staff to determine footage does not
comply with the definitions and calculations in the City's Assessment Policy,
which ~IY to our lot. The primary oversight in the City's calculation in the
March 7 letter is that the calculation fuiled to take into account that our lot's
depth averages less than 130 ft. According to the City's Assessment Policy, a lot
with an average depth less than 130 ft. is classified as a "shallow lot". A shallow
lot's footage calculation uses a specific formula to determine assessment footage,
which differs from the fommla used by the City's staff
BackgrolUld: The parcel at 1226 Ingerson Rd is an lUldersized, irregular, and
triangular shaped lot located at the intersection ofIngerson Rd and Ingerson Ct.
1226 Ingerson = 9,697 sq ft.
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We believe that in the City's Assessment Policy the Assessment Units definition
on page 11 section 4 clearly identifies our lot as a "shallow lot". It states, "For
rectangular lots under 130 feet in depth or irrelrnlar lots averlll!:ing less than 130
feet in denth. the front footage is determined by the actual lot area divided by 130
feet". Since the north boundary of the lot, which has the greatest depth, is only
100.35 ft, our lot clearly meets the criteria of averaging less than 130 feet in
depth.
Using the FRONTAGE FOOT CALCULATION EXAMPLE in the City's
Assessment Policy for Shallow Lots the assessment for 1226 Ingerson Rd should
be the fullowing:
SWALLOW LOT FOOTAGE CALCULATIONS
Adjusted Front Footage = (Lot's Total Square Footage) 1130 ft.
12261ru!:erson Rd Calculation
Adjusted Front Footage = (Lots Total Square Footage)/130 ft
Area of Lot = 9,697 sq ft
Adjusted Front Footage = (9,697 sq ft)/130 ft = 74.59 ft
.
Footage x Rate = Assessment amount
74.59 ft x $51 = $3,804.09
We believe the March 7th 2003 footage calculation is a mistake and request that
the council change the assessment.
Also of concern is an omission in the City's Assessment Policy to guide the
calculation for "double footage" and "comer lots" when the rates for the two
streets are different. In our case Ingerson Rd. has a $51/ft and Ingerson Ct has a
$47/ft rate. We believe a reasonable policy would be to average the rates ($49) for
the lot's assessment: 74.59 x $49 = $3,654.91.
CV~-J#o/o~ ])
David Dudycha Date Dorothy V
cr J..2.p.o3
Date
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March 14, 2003
RECEIVED
M~R 1 L. 2003
erf'{ Of ARDEN HILLS
To the Mayur~ GityClerk of Arden Hills,
This letter is in response to the information we received regarding the reconstruction and
overlay-of the Ing_ neighbOIhood roads.
We live at 1228 Carlton Drive and have a frontage of95.5 feet of which about 3% has not been
improved. Willthe-G~e€Arllen Hills-be remaving-OOf'elcistiBgcure-l\lld tearing up the street
in front of our house to replace what has already been completed?
We would like to lIflIIeal our ass-~ment of$4,869.48.
Please contact us regarding this proposed assessment against our property. Thank you fur your
attention on this matter.
Gary and Carol Abrahamson
1228 Carlton Drive
&51-633-1435 -
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RECEIVED
MAR 2 4 2003
CITY OF ARDEN HillS
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2003 PMP ASSESSMENT HEARING
MONDAY, MARCH 31, 2003
ASSESSMENT OBJECTION PROCEDURE
When appealing your assessment, a WRITTEN objection MUST be filed prior to
the close of the public hearing. The written objection should be given to City
Staff.
During the Assessment Hearing, you will have an opportunity to speak directly to
the City Council.
When you have been addressed by the Mayor and you wish to speak to the City
Council, please proceed to the podium. Please limit your discussion to three (3)
minutes.
I. State your name.
2. State your property address.
3. State your reason(s) why you believe your assessment should be
adjusted. (Be as specific as possible.)
The Council will rule on your appeal at the April 14, 2003 City Council meeting.
Thank you for your cooperation.
2003 PMP ASSESSMENT HEARING
MONDAY, MARCH 31, 2003
ASSESSMENT OBJECTION FORM
Name:
Address:
Phone No:
Reason(s) for your objection to the assessment:
(please be as specific as possible.)
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~HILLS
MEMORANDUM
DATE:
Agenda Item 6.A.l
March 26, 2003
TO:
Mayor and City Council
Aaron Parrish, Interim City Administrator/Director of Community Services
Da-;e Scherbel, Building Official ~ ~ .
FROM:
SUBJECT:
City Hall Mechanical System
This memo is to serve both as an update and a request for additional funds to help resolve the
mechanical issues at City Hall. As you already know, Johnson Controls completed a
commissioning report on the Heating, Ventilation, and Air Conditioning (HV AC) and Building
Automation Systems (BAS). A copy of that report is enclosed. Although much of the report is
very technical in nature, it does plainly list pass or fail notations for many of the functional tests
that were performed. In reviewing the report it is apparent many deficiencies exist.
Staff has had two meetings with the architect, mechanical engineer, general contractor, and the
subcontractors directly involved in installing the HV AC system for City Hall. In those meetings
the contractor has agreed to repair all deficiencies noted in the commissioning report at no
additional cost to the city. The contractor has also agreed to pay for the entire cost of the
commissioning report.
The contractors have been making the necessary repairs over the past three weeks and noticeable
improvements have been made. After all repairs are made by the contractors, staff is requesting
to hire Johnson Controls to perform a retest of the HV AC and BAS systems at a cost to the city
of an additional $4,330. The recheck of the building's system is very technical in nature and
staff believes this recheck is necessary to determine if the building is functioning as originally
intended. Staff is of the opinion that most of the building deficiencies will be corrected. One
question does reJ;llain regarding the dehumidification of City Hall. Since the building was
designed with no dehumidification process, staff wonders if current corrective actions will
correct or lower the high humidity that the building experienced during the summer months.
Once we determine that all the proper corrections have been made we can establish a base line
for any further modifications that may need to occur.
To summarize, all current corrections acknowledged in the commissioning report, will be made
by the contractor at no additional cost to the city. The general contractor (Rochon) has agreed to
pay the entire cost of the commissioning report ($7,468). The requested additional $4,330 for a
Memo
City Council
City Hall Mechanical System
2
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recheck of all systems would be a cost the city would have to absorb. The City may choose not
to spend the money on rechecking the Hv AC and BAS systems, but staff will not have the
assurance that the building is functioning as designed.
Potential Future Costs
There may be additional costs in the future to correct further deficiencies in the system - most
likely involving the humidification process in the building. Following are some potential future
costs to the City.
We have received a proposal to install carbon dioxide detectors and humidity sensors for a cost
of approximately $5,000. This will not only help in controlling our humidity problem, but will
help reduce energy costs by not having the system running when it is unoccupied. The
mechanical engineer has done a cost estimate on the energy payback for the carbon dioxide
detectors. A copy of that report is also enclosed.
Finally, staff is in the process of obtaining a quote for cooling of the council A V room. Due to
the large amount of eqnipment in that space, which is generating heat, the room becomes very
warm. Not only does the heat make it uncomfortable to work in the room, but it can cause
premature failure of the equipment in that room.
Staff will keep you up to date as more infonnation becomes available.
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Requested Action/ Staff Recommendatiou
Staff requests that Council approve $4,330.00 for Johnson Controls to recheck the deficiencies
noted in the original commissioning report dated 2/4/03.
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[I CONTR~LS 'YIU'"
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Building Commissioning Evaluation
For:
Arden Hills City Hall
1245 West Highway 96
Arden Hills, MN. 55362
Johnson Controls, Ine
Commissioning Team
1801 67th Avenue North
Minneapolis. MN 55430
Phone(763)5~7650
Fax (763) 5~2208
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INDEX
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Information Page # Section
Introduction 2 1
a) Basic Procedures 3
b) Systems Summary 4
Building Automation System 5 2
Air Handling Unit #1 6 3
Variable Air Volume Boxes 14 4
Air Handling Unit #2& Audiovisual Room 19 5 .
Air Handling Unit #3 25 6
Hot Water Boilers & Pumps 31 7
Final Mechanical Deficiency List 34 8
Mechanical Recommendations 35 9
Pictures From Site Visit 36 10
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Arden Hills City Hall
Final Equipment testing report
Introduction
February 4, 2003
The following report contains a brief description of Testing Procedures and
Methods used in testing the equipment for this project. An overview of the design
intent and a summary of each major mechanical equipment item and its
performance are included in this report. Field installation, operational and
functional performance data on all heating, ventilation and air conditioning
systems, including the Building Automation System and any additional
information pertaining to the systems will be delivered under this cover.
Every effort was made during the Commissioning Process to ensure the Design
Intent was met.
Throughout the commissioning process numerous deficiencies have been
discovered. Copies of these lists are attached to this report. Any mechanical
deficiencies found during our inspections are noted on the final mechanical
deficiency list and any recommendations associated with this list can be found
under the section called Mechanical Recommendations. All deficiencies found
during the functional testing of the equipment are noted in the Function Test
section for each piece of equipment. Any recommendations made for the
functionality ofthe equipment are made in the System Overview section.
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Johnson Controls, Inc.
Commissioning Report
Basic Procedures
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Doesn.t Apply
o Field Installation Verification: Field Verification of
all equipment installed per plan detail and
manufacture's recommendations,
o Operational Testing: Verification that all equipment
has received proper
startup procedure.
o Functional Testing: Quality assurance testing of
equipment to assure
design intent. Equipment will be spot checked
throughout facility to assure proper system operation.
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Arden Hills City Hall
. Final Commissioning Report
Systems Summary
February 4, 2003
All installed mechanical systems have been inspected for installation verification,
operational and functional performance.
The following systems are not operating as per the as-built drawings and/or the
specifications as described in section 15950 commission number 1997149.02
issued for bid April 24, 2000:
1. Building automation system
2. Air handling unit #1
3. Air handling unit #2
4. Air handling unit #3
5. Boiler and heating pumps
A detailed description of each system and any discrepancies are included in this
report.
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~NSON
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Functional Test
Project: Arden Hills City Hall
Equipment Tag: AHU-1
Party filling out this form & witnessing GreQ Zernechel
Date of test: 30 Jan 03
Air handler 1 is the largest air handler in the facility_ This unit serves the main areas of
the building providing tempered air to eleven variable air volume boxes serving the main level
work areas and offices.
This unit is not operating according to the original design specifications as described in
section 3.08 in control section 15950. Furthermore, the current operation of the unit does not
match the sequence of operation as described in the as"built drawings delivered to the owner
from the controls contractor.
Please see this section for further information on all observations.
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Returned
Parameter Pre-Test to Pre-Test
Values Values ..j
Discharge air 55 X
temperature Set
point
DA-T. set point
Discharge air stalic 1.0" X
set Dolnt
Returned
Parameter Pre-Test to Pre-Test
Values Values oJ
Low limit protection 38 X
set point
LLP set point
High Umlt 2.0" X
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p. _ Record of All Values for PID Loop Control Parameters:
COntrol loop Proportional httegral Derivative
Parameter Parameter Parameter
p I D
Discharge Air Heating Coil -60 .6 Note 1
Control Valve
Discharge Air DX COil Control 50 .6 Notel
SF VFD speed control Unknown
RF VFD speed control Unknown
Outside air damper control Unknown
Economizer
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Notes: 1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
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Set these numbers at the OX controller to gain discharge air lemperature control.
Didn1 lest OX staging because 01 outside air temperature.
Return CFM is not brought out on computer. GX-9100 program has a set point of .7OOCFM.
Drawing shows only IF-4 associabod with this unit. main computer has three _ust fans on ft. AI fans are commanded off.
Outside air dampers didn1 close, no alarms _e generated at the main computer.
Unable to get unR to start when IJIIOOOJpied.
Unable to locate IF-4 on screen, changing air handler status has no effect on IF-'l.
Air handler has a single 55" degree discharge temperature set point
Discharge a~ temperature was ~ng from 50 to eo degrees. I changed PI numbers 10 get better control.
Set point is not available from main computer.
No alarm is generated.
Filter status is not on computer.
Fans did not shut down. Heating valve controRed for discharge set point. No alarm generated.
UnR is not programmed for morning wann up.
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Page 2 01 6
File: AHU1_FinaIReport.doc
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3. Device Calibration Checks. The actuators or devices listed below were checked for calibration. This is a
spot check On a sample of the calibrations done during field verification checklist and startup.
"In calibration" means observing readout in the BAS and going to the actUator or controlled device and verifYing thai the BAS
reading is correct. For items oul of calibration or adjustment, fix now. if easy, via an offset in the BAS. or a mechanical fIX.
Device or Actuator & Location 1st Site Final BAS Pass
Procedure I State BAS Value Observation Reading Y/N
DX cooling stages control I. Off Off Note 210ff v
Stage I 2. On On
Stage 2 I. Off Off
2. On On
Stage 3 I. Off Off
2. On On
Stage 4 I. Off Off
2. On On
Heatiug coil valve l. Intermediate oosition 50% 50% 50% v
Position or command and 2. Full ooen 100"10 100% 100% v
stroke* 3. Closed 0% 0% 0% v
Outside air damper position** I. Closed 0% 0% 0% v
2. Intermediate nosition 50% SOOIo 50"/0 v
3. Full ooeu 100% loo% 100% v
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Sel pumps to uonuaI mode. Procedure J. Command valve to a few intermediate positions. VerifY that readings in BAS reasonably
correspond to the actual positions. For heatin. coil valves mOl: Procedure 2. Raise discharge sel point to 20F above discharge
temperatnre. VerifY BAS reading says beating coil control valve is 100% opeIL Visually verifY valve is 100% open. For heatin.
coil valves mC): Procedure 3. Set discharge air sel point to 20F below discharge air tempel1lture. VerilY BAS reading says
heating control valve is closed. Visually verifY valve is closed
'.Command the damper closed and verilY that damper is shul and BAS reads shuL 2. Do the saJIlO, commanding damper fully
open.
Notes: 1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Set these numbers at the OX controller to gain discharge air temperature controL
D1dn'test OX staging because 01 outside air temperature.
Return CFM is not brought out on computer. GX-9tOO _ram has a set point 0I.7OOCFM.
Drawing shows only IF'" asscclated with this unft, main cotIlpUIer has three exhaust fans on it. An fans are commanded off.
Outside air dampers aldn't close, no alarms were generated at the main computer.
Unable to get unft to start wilen unoccupie.t
Unable 10 locate IF'" on screen, changing air handler status has no efIect on IF4.
Air handler has a single 55' degree discharge temperature set point.
Discharge air lemperature was wrying from 50 10 80 degrees. I changed PI numbers to get better control.
Set point Is not available from main computer.
No alann is genended.
Filter status is not on computer.
Fans dld not shut down. Heating vallie eontrollerl for discharge set point. No alann generated.
Unit is not programmed lor morning warm up.
File: AHU1_FinaIReport.doc
Page 3 of 6
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4. Functional Tests
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Test Spec. Mode Test Procedure Expected Pass Fail Notes
10 Section Response
15950
1 3.08 B Occupied Unit commanded 10 occupied Verify by visual X
mode by BAS ~thalOA
Dampers open 10
minimum position.
Supply Fan operational X
Supply Fan VfD X
modulates 10 maintain
duct static pressure set
polnL
Return Fan operational. X
3.08H Return Fans VfD X Note 3
modulates to lrack SF
with a 1600 CFM
differentiaL
3.080 IF-4 exhaust fan is X 4
corrnaanded 00.
Turn the SF VFD 10 the off Verify that alann is X Note 6
posltlon. gener-. OA dampers
dose & unit continues
to run.
Turn the RF VFD to the off Verify that atarm is X Note 6
position. generated. OA dampers
close & unit continues
to run..
2 3.08l Mdrning Unit CCN,.,.aaKled to morning Verify SF & RF are on. X Note 14
wann up warm-up by BAS.lNAC Sequence) ..
OA & EA dampers are X Note 14
closed.
RA dampers are open. X Note 14
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Notes: 1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Set these numbers at the DX conIrollef to gain dischaJge ai' temperature controL
Dido' test DX staging because of outside ai'tempenlture.
Return CFM is not brought out on computer. GX~l00 program has a set point of .700CFM.
Drawing shows only IF'" associated with this unlt, main computer has three eJdlaust fans on it. AI fans are commanded off.
Outside air dampers dldn' close, no alarms were generated at the main computer.
Unable to get unlt to start when unoccupied.
Unable to locate IF'" on screen, changing eir handler status has no effect on IF"'.
Air handler has a single 5& degree discharge lemperature set point.
Discharge air temperature was varying from 50 to 80 degrees. I changed 1'1 numbers to get beltef control.
Sol point is not available from main computer.
No alarm is generated.
Fillet" status is not on computer.
Fans did not shut down. Heating valve controled for d'oscharge set point. No alarm generated.
Unll is not progranvned for morning wano up.
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File: AHU1_FinaIReport.doc
Page 4 of 6
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Test Spec. Mode Test Procedure Expected Pass Fail Notes
10 Section Response
15950
2 Discharge temperature X Note 14
Cont. is controlled at
95degrees.
DX cooling control X Nole 14
relays are off.
When return air X Nole 14
temperature reaches set
point unit indexes to
occupied mode.
3 3.08K Unoccupied Unit conmanded to unoccupied Verify that SF & RF are X
by BAS off.
OA & EA dampers are X
closed.
OX cooling is off. X
SF ,. RF VFDs speed X
convnand is O.
Conmand night space Verify the SF & RF start X Nole 6
temperature to start unit.
Dampers remain in X Note 6
unoc:cupied mode.
Discharge air X Nole 6
temperature is
contr_,or 95
degrees.
IF-41an is commanded X Note 7
off.
4 3.0SC Discharge Simulate one zone to activate call Verily unit heating valve X NoteS
Iemp. control for unit to reset discbarge opens and discharge Nole 9
temperature to increase. temperature increases.
5 3.08F Low Ln* Simulate discharge temperature Verily SF & RF shut X Note 13
Protection 0134 degrees. down.
OA & ER dampers close. X
Notes: 1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Set these numbers at the OX c0ntr0lier to gain discharge air temperature control.
Oidn1 lest OX staging because of outside.air temperature.
Return CFM is not brought out on compuIef. Gl(.9100 program has a set point of -700CFM.
Drawing shows only IF-4 associated with this unII, main computer has three exhaust fans on it. A1llans ere commanded off.
Outside air dampers didn't close, no alarms were generated at the main computer.
Unable 10 get un~ to start when unoccupied.
Unable 10 locate IF-4 on screen. cItanging air handler status has no effect on IF-4.
Air handler has a single 55" degree discharge temperature set point.
Discharge air temperature was varying from 50 to 80 degrees. I changed pt numbers to get better control.
Set point is not available from main computer.
No alarm is generated_
Filter status is not on compuIef.
Fans did not shut down. Heating valve c0ntr0lied for discharge set point. No alann generated.
Un~ is not programmed for morning wann up.
File: AHU1_FinaIReport.doc
Page 5 of 6
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Test Spec. Mode Test Procedure Expected Pass Fail Notes
10 Section Response
15950
5 Return air damper X
Coni. opens.
. AJann activates. X Note 13
5 3.o8H SF static Increase set point by .os" Verify SF &RF VFDs X
pressure Increases speed.
Decrease set point by .05" Verily SF & RF VFOs X
decreases speed.
RF control Change SF SP set point and RF Verily from now station X Note 3
tracks at designed differential. _ RF tracks SP.
7 3.08J SF S1atic HI Simulate static pressure t" higher SF & RF shut down. X
Limit than set polnL
OA & RE dampers close. X
A1ann to BAS X Note 11
8 3.08M Filter A1ann Simulate high dIfferentlat Verify that BAS reports X Note 12
presstH'e across filters.. an alann.
9 3.08E Ftre/smot<e Simulate firelsmot<e conditlOlL NOT TESTED.
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End Of Test
Notes: 1.
2.
3.
4.
5.
6.
7.
8.
9.
10,
II.
12.
13,
14,
Set these nombets at !he OX controIer to gain discharge air tempera\lI'e control.
Didn1 test OX staging because of outside air lemperaIure.
Return CFM is not brought out on computer. GX-91 00 program has a set po;;.,t of -700cFM.
Drawing shows only IF-4 a_ated with this unit, main computer has lhree elChausI fans on.. All fans are commanded on.
Outside air dampers didn1 close, no alarms were 90_ at the main computer.
Unable to get unit to start when unoccupie<t
Unable to locale IF-4 on screen. changing air handler status has no effect on IF-4,
Air hander has a single 55. degree discharge temperature set point.
Discharge a~ lemperaiure was varying from 50 to 80 degrees. I changed PI numbers to get better control.
Set point is not available from main computer.
No alann is generated.
Filter status is not on computer.
Fans did not shut down. Heating valve conlrolled for discharge set point. No alarm generated.
UnlIls not programmed for morning warm up.
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File: AHU1_FinaIReport.doc
Page 6 of 6
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This graph represents the actual discharge air temperature from air handling unit
#1 when we first began our tests of this unit Please note the temperature range
on the left side of the graph. The actual discharge air temperature set point was
550.
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This graph represents the actual discharge air teJl1)erature from air handling unit
#1 after the adjustment to the proportional and integration numbers were made
for this unit. Please note the temperature range on the left side of the graph.
The actual discharge air teJl1)erature set point was 550.
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Functional Test
Variable Air Volume Boxes
Project: Arden Hills City Hall
Equipment Tag Names: VAV Boxes 2.7.9.11
Party filling out this form & witnessing Grea Zernechel
Date oUest 30 Jan 03
The VAV boxes that were investigated on this site were all associated with air handling
unit 1. The biggest concern with the boxes would be that none of the boxes checked were
capable of producing the maximum cooling CFM requirements. It also seems that one of the
VMA controllers has failed and is currently unable to modulate the discharge air damper.
. The sequence of operation in section 15950 calls for a summerlwinter mode of
] operation that has not been programmed into the controllers at this time_ The sequence of
operation on the as-built drawings as presented from the controls contractor refers to an
"unoccupied" mode of operation; however, the boxes are not set up on the main computer for
occupied/unoccupied operation.
Please see this section for further information on all observations.
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Parameter Pre-Test Post-Test
Value Value
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AHU Discharge air
static pressure set
point 1.0"wc X
DA-5P set point
AHU- 1
AHU actual static
pressure 1.2"wc to X
AHU- 1 .85"wc
Note 9
1. Functional Testing Record
Parameter Pre-Test Post-Test
Value Value
AHU Discharge air
temperature set point
AHU- 1 550 X
AHU actual
discharge air 61.60 580
temperature .
AHU- 1
Zone or Room Identification VAV-7 Ro.om 124/125
.
Test Spec. Mode Test Procedure Expected Pass Fail Notes
10 Sect/on Response
15950
. .
1 Based on Occupied unit convnand~ 10 occupied Verify by visual
. NAC. mode. inspection thai zone Is
drawings Hsted as OcCUpied on X Note 1
. COOlpUIer .
Occupied ~ points Verify thai all occupied
set points are enabled X
Air damper mod_ Air damper modulates to
control 10 req,*ed X Nole2
C.F.M.
2 3.04 C1 Reheat control Verify reheat valve is
opened on a can for X
heal.
3 3.048 Winter Review programming Verify contr_ has
lSummer been prngramrned for
winterJsurnmet" change X NoIe3
over.
Notes: 1. Occupiedlunoccupied point not brought out on computer for any VA V boxes.
2. Box is unable to produce rnaximJm C.F.M. requirements. Max. C.F.M. required is 690, box only puis out 460 C.F.M.
3. V.MA controller is not programmed for dual minimum box.
4. V.MA controller was locked up. R&-downIoaded controIer and _n valve is now working.
5. Box unable to produce maximum C.F.M. requirements. Max C.F.M. required is 3000, box only puts out l100c.F.M.
6. Radiation .- was backwardII. Cooected.- for proper operation.
7. V.M.A. _ -.0 reeds 0 C.F.M. conliluously. T~ will be required.
8. V.M.A dampef acIualor win not move. ControIer"'- to be replaced.
9. static pressure control should be tuned for better control.
File: FPVAV_FinaIReport.doc Page 2 of 5
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Zone or Room Identification
VAV-11 Room #201
Test Spec. Mode Test Procedure Expected Pass Fail Notes
10 Section Response
15950
1 Based on Occupied Unit commanded to occupied Verify by visual
NA.C. mode. inspection that zone is
drawings listed as occupied on X Note 1
cOmputer
Occupied set points Verify that all occupied
set points are enabled X
Air damper modulation Air damper modulates to
control to required X Note 5
C.F.M.
2 Radiation control Verify radiation valve X Note 4
opens on a call for heat
3 3.o3C Off Reheat control Verify reheat valve is
opened on a can for X
. heat.
4 3.l14B Winter Review ....ogramming Verify controller has
ISummer been programmed .....
Winter/summer change X Note 3
over.
Notes: 1. Occupiedlunoccupied point not brought out on computer lor anyVAV boxes.
2. Box is unable to produce maximum C.F .M. requirements. Max. C.F.M. required is 690. box only puis out 460 C.F.M.
3. V.MA conIroIter is not programmed lor dual minimum box.
4. V.MA controller was locked up. R~ controller and radiation valve is oow worldng.
5. Box unable 10 produce maximum C.F.M. requirements. Max C.F.M. required is 3000. box only puis out ll00c.F.M.
6. Radiation.- was _. Corrected rotation lor Pfoper __no
7. V.MA flow station reads 0 C.F.M. cOlltinuously. Troulileshotlling will be required.
8. V.M.A damper actuator will not move. Controller needs to be replaced.
9. Static pressure control should be tuned for better control.
File: FPVAV_FinaIReport.doc
Page 3 of 5
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Zone or Room Identification VAV-9 Room #129
Test Spec. Mode Test Procedure Expected Pass Fail Notes
ID Section Response
15950
1 Based on Occupied Unit commanded to occupied Verify by visual
NAC. mode. inspection that zone is X Note 1
drawings listed as occupied on
computer
Occupied set points Verily that aR occupied
set points are enabled X
Air damper modulation Air damper modulates to
control to required X Nole7
C.F.M.
2 Radiation control Verify radiation valve
opens on a call for heat X Note 6
3 3.03C Off Reheat control Verily re_ valve is
opened on a call for X
heat.
4 3.048 Winter Review programming Verify controller has
/Summer been progranwned for X Note 3
winter/summer change
over.
.
Notes: 1.
2.
3.
4.
5.
6.
7.
8.
9.
Occupied/UI1OCCUpied point oot brought oot on oompuler for any VA V boxes.
Box Is unable to produce maximum C.F.M. requirements. Max. C.F.M. required Is 690, boK only puts out 460 C.F.M.
V.M.A. controller Is oot progmnmed for dual minmum box.
V.M.A. controller was locked up. Re-downIoaded c0ntr0lier and radiation valve is .- working.
Box unable 10 produce maximum C.F.M. requIrernents. MaxC.F.M. required Is 3000. boK only puts out ll00c.F.M.
Radiation rolalion was backwards. CotTected rola1ion for proper operation.
V.MA. flow station reeds 0 C.F.M. continuously. Troubleshooting will be required.
V.M.A damper actuator wII oot move. Controller needs to be replaced.
Static pressure control should be tuned for belter control.
.
File: FPVAV_FinaIReport.doc
Page 4 of 5
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Zone or Room Identification VAV-2 Room101/102
Test Spec. Mode Test Procedure Exp&cted Pass Fail Notes
IV Section Response
15950 . .
1 Based on Occupied Unit commanded to occupied Verily by visual
NAC. mode. inspection that zone is X Note 1
drawings listed as occupied on
compu\ef
Occupied set points VerifY that all occupied
set points are enabled. X
Air damper modulation Air damper modulates to .
cont.rol to required X Note 8
. ' c.F.M. ...
2 . Radiation control Verily radiation valve X . Note 4
.. opens on a call for heat
.
3 3.03C 011 Reheat control Verily reheat 1IlIIveis
opened on a ""II tor X
heaL
4 3.l14B Winter Reviewprograrnning Verily controller has
/Summer been progranvned tor . Note 3
winter/summer change .. X
! over~
End Of Test
Notes: 1. Occupied/tJnoccupied pointnotbroughl out on computer lor anyVAV boxes.
2. Box is unable to produce maximum C.F.M. requirements. Max. C.F.M. required is 690, box only puts out 460 C.F.M.
3. V.M.A. controller is not programmed for dual minimum box.
4. V.M.A. controUer was locked up. Re-d\>Wn1oaded controller .and raa_ valve is now worIdng.
5. Box unable to produce maximum C.F .M. requirements. Max C.F.M. required is 3000, box only puts oulll00c.F .M.
6. Radatioo rotation was backwards. Corrected rotation lor proper operation.
7. V.M.A. flow station reads 0 C.F .M. continuously. Troubleshootln9 will be required.
8. V,M.A damper actuator wit not move. C0ntr0lIer needs to be replaced.
9. Static pressure control should be tuned for -. control.
File: FPVAV_FinaIReport.doc Page 5 of 5
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Functional Test
.
Project: Arden Hills City Hall
Equipment Tag: AHU-2 & Audiovisual Room
Party filling out this form & witnessing Grea Zernechel
Date of test: 30 Jan 03
Air Handler 2:
Air handler 2 is a single zone unit providing tempered air to the city council chambers
and associated areas. . This unit re~.ets its discharge air temperature betWeen 550 and 950
based on the zone temperature set point that can be adjusted at the local thermostat.
This unit is not operating according to the original design specifications as described in
section 3.09 in control section 15950. Furthennore, the current operation ofthe unit does not
match the sequence of operation as described in the as built drawings delivered to the owner
from the controls contractor.
ThislJnit has a control-wiring problem that could potentially damage the equipment and
should be corrected as soon as possible. Refer to the functional test results for this unit and
the low temperature protection device section.
Please see this section for further infonnation on all observations.
.
Audiovisual Room:
This is the control room with all of the equipment needed to broadcast from the city
council chamber. The owner reports that the room overheats and creates an uncomfortable
work environment. The original drawings state that the room should receive 150 C.F.M. of air
from air handler 2, but this amount is not enough air to provide adequate cooling.
Additionally, if the main council chamber is callJng for heat, this area's temperature control
problem is only increased.
This area could be better served if a small, self-contained cooling unit was added to
offset the heat load of this space.
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3. Device Calibration Checks. The actuators or devices listed below checked for calibration. This is a spot
check on a sample of the calibrations done during field verification checklist and startup.
"In calibration" means observing readout in the BAS and going to theaetuator or controlled.device and veriJYing thai the BAS
reading is correct. For items out of calibration or adjustment, fix now ifeasy, via an offset in the BAS. or a mecbanicallix.
Device or Actuator & Location 1st Site Final BAS Pass
Procedure I State BAS Value Observation Reading YIN
D.X. cooling stages control
Stage I I. Off Off Off Off y
2. On On Note 2 Note 2
Stage 2 I. Off . Off " " " "
2. On On " " " "
Heating coil valve I. Closed 0"10 0% 0% Y
Position or command and 2. intennediate oosition 50% 50% 50% Y
Stroke. 3. Full onen 100% 100% 100"/0 Y
Relief damper position .. . I. Closed 0% Note 12 Note 12 N
2. Intermediate oosition 50% " " " " N
3. Full ooen 100"/0 " " " " N
Return air damper position .. 1. Closed 0"/0 0% 0% y
2. Intennediate """ition 50% 50% 50"/0 Y
3. Full ODen 100% 100% 100% Y
Outside air damper position.. I. Closed . . 0"/0 0% 0"/0 y
2. Intermediate OOsition 50% 50"/0 50% Y
3. Full onen 100% 100% 100"/0 Y
Set bealmg p\lU\pS to nonna! operating mode. Procedure 1. Command valve to a few positions. Verity thai readings in BAS reasonably
.correspond to the actual positions. For D.X. coolin2 control: Procedure 2. Lower dischatge air sel point to 20F below discharge air
temperaltrre. Verity BAS reading says DX cooling is staged on. Visually verity cooling relays are being called on. For bealin. coil
valves (NO): Procedure 2. Raise dischatge set point to 20F above<lischarge temperature. Verity BAS reading says heating coil control
valve is 100% open. Visually verity valve is 100% open. ForD.X. coolin. coil control Procedure 3. Set discharge air sel poinl to 20F
above dischatge air temperature. Verity BAS reading says D.X. cooling is staged off. Visually verity cooling relays are being called off.
For heatin. coil valves (NCl: Procedure 3. Sel discharge air gel point 10 20F below discharge air temperature. Verity BAS reading says
heating control valve is closed_ Visually verify valve is closed.
". Command damper closed and verity thai damper is shul and BAS reads shut. 2. Do the same; conunanding damper fully open.
"'VFD: Procedure 1. Verity that the minimum and maxim\lU\ speeds of the variable frequency drives match the building automation
system reading.
Notes:" Testing 01 AHU 112 was performed using HVACPm.
1. Main computer is not setup for alarms. U.N.T. c0ntr0lier is not programmed properly, pressure win always read O.
2. Unable to lest because of outside air temperature.
3. Supply fan status does not work. Slatus conIInually shows 00.
4. Return fan. (IF.2) has no points on controller.
5. Uni continues 10 operate K either fan fails.
6. Controller is not programmed for wann up mode.
7. Economizer mode is looked out 00 outside air temperature set point.
8. OX cooling is never locked out. outside air temperature is not being written to controller and set point lor lockout is at 20".
9. Low 11m. protection device is wired to the supply fan -.. point. No'- is generated.
10. Opening conlacts dIdn",hlll _ unit. No alarm is generated.
11. Main computer is not setup lor '-s. U.N,T. controller is not programmed ptoperIy, pressure will always read O.Filter status is
not on computer.
12 Reliel damper actuator is not 1nsIa11ed. Damper is installed and in the open position.
File: AHU2_FinaIReport.doc
Page 3 of 6
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4. Functional Tests
Test Spec. Mode Test Procedure Expected Pass Fail Notes
ID Section . Response
15950
.
1 3.09 B Occupied UniconvnandedtooccupMd Verify by visual X
mode by BAS inspection Ihal OA
Dampers open 10
minimum position.
Supply Fan operallonal. X
Supply fan status reads X NOIe 3
. on computer
Return Fan operational. X .
Return fan status reads X Note 4
on computer
3.G9 E Turn the supply fan 10 Ihe off Verify _ alann is X NoleS
position. generated. OA dampers
close & unit continues
to run.
Tum the return fan to the off Verify that aIann is X NoleS
position. generated, OA dampers
close & unit continues
to run..
2 3.091 Morning Unit COI,..Nauded to morning Verify SF & RF are on. X Note S
wann up warm-up by BAS.lNAC Sequence} I
outside & relief dampers X Note I
are closed. NoIe 12
RA dampers are open. X NoIel
Discharge lemperature X NoIel
is controlled at
9Sdegrees.
DX cooling conlrol X Nolel
relays are olf.
Notes: Testing of AHU #2 was performed using HVACPro.
,. Main computer is not setup for alarms. U.N.T. conlroller is not programmed properly. pressure will always read O.
2. Unable to lest because of outside air temperature.
3. Supply fan status does not work. Status continuaHy shows on.
4. Return fan. (IF.2) has no points on controller.
5. Unit continues 10 operate . either fan fans.
6. Conlroller is not programmed for warm up mode.
7. Economizer mode is locked out on 0'- a~ Iernperalure set point.
8. ox. cooling is never locked out. Outside air temperature is not being written 10 controller and set point for lockout is at 20".
9. Low tim~ protection device is wired 10 1he supply fan status point. No alarm is generated.
10. Opening contacts oodnhhuf down unit. No alarm is generated.
11. Main computer is not setup for aJarms. U.N.T. controltef is not programmed properly. pressure will always read OHler status is
not on computer.
12 Relief damper actualor is not installed. Damper is installed and in 1he open position.
File: AHU2_FinaIReport.doc
Page 4 of 6
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Test Spec. Mode Test Procedure Expected Pass Fail Notes
10 Section Response
15950
2 When return air X NoIe6
Cont. temperature reaches set
point unit indeJ:es to
occupied mode.
3 3.09 H Unoccupied Unit,corrmanded to unoccupied Verily Ihat SF & RF are X
by BAS off.
OA & EA dampers are X
closed.
DX cooling is off. X
Coomand night space Verify the SF & RF X
temperature to start unlt. starts.
Dampers remain in X
unoccupied mode.
Discharge air X
temperature is
controlled for 95
degrees.
.. 3.09B Discharge Simulate varying zone temp. set Verify unit heating valve X
temp. control points check for unit to reset opens and discharge
discharge temperature to control temperature increases
zone to set point. or decreases based on
set point.
3.090 Outside air Economizer damper controt Economizer dampers X Note 7
damper should modulate fw free
control cooling.
O.x. cooling OJ(. cooling operation Verily O.X. cooling is X Note 8
control locked out on outside air
temperature.
6 3.09F Low Limit Simulate discharge temperature Verify SF & RF shut X Notet
Protection of 34 degrees. down.
OA & ER dampers close. X NoIe9
Return air damper X Note 9
opens.
Alarm activates. X Note 9
Notes: Testing of AHU #2 was performed using HVACPro.
1. Main computer is not setup for alarms. U.N.T. conttoller is not programmed properly. pressure win always read O.
2. Unable to test because of outside air temperature.
3. Supply fan status does not work. Status conUnually shows on.
4. Return fan. (IF.2) has no points on controller.
5. Unit continues to operate ff either fan fails.
6. Controller Is not programmed for warm up ~.
7. Economizer ~ is locked out on outside air lemperature set point
8. OX cooling is never locked out Outslde air temperature is not being written to conlrofter and set point for lockout is at 20".
9. Low limit protection device is wired to the supply fan status point. No a'armls generated.
10. Opening contacts dklnhhut down unit No alarm is generated.
t I. Main computer is not setup for alarms. U.N.T. controller Is not programmed properly. pressore will aMlays read OHler status is
not on computer.
12. Relief damper actuator is not installed, Oamper Is installed and in the open position.
File: AHU2_FinaIReport.doc
Page 5 of 6
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Test Spec. Mode Test Procedure Expected Pass Fail Notes
10 Section Response
15950 .
s 3.D9 J SF Slatic HI Simulate static pressure 1" higher SF & RF shut down. X Nole 10
CooL Umil than set point.
OA & RE dampers close. X Note 10
Alarm to BAS X Note 10
6 3.08 K Filter Alarm Simulate high differential Verify that BAS reports X Note 11
pressure across filters. an alarm.
7 3.08G FKeismoke Simulate fire/smoke concfotion. NOT Tested.
.
End Of Test
.
Notes: Testing of AHU ft2 was performed using HVACPro.
1. MaIn computer is not-.p for alarms. U.N.T. controner is not programmed properly, presslKe win always read O.
2. Unable to lest because of outside air tempenllure.
3. Supply fan status does not work. Status continually shows 00.
4. Return fan, (IF-2) has no points on contro8er.
5. Unit continues 10 operate if either fan fails.
6. Controller is not programmed for _m up mode.
7_ Economizer mOOe is locked out on outside air temperature set point.
8. OX cooling is never locked out Outside air temperature is not being written to controne.. and set point for lockout is at 20".
g. low liniI protection device is wired to 1he supply fan sIaIus point. No alarm is generated.
10. Opening contacts diOOl shut down unit. No alarm is generated.
11. Main computer is not setup for alarms. U.N.T. controller is not programmed property. pressure win always read O.Fllter sIaIus is
not 00 computer.
12. Relief damper actuator is not instaUed. Damper is instatIed and in 1he open position.
.
File: AHU2_FinaIReport.doc
Page 6 of 6
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Functional Test
AIR HANDELlNG UNIT
Project: Arden Hills City Hall
Equipment Tag: AHU-3
Party filling out this form & witnessing Grea Zemechel
Date of test 29 JAN 03
Air handling unit number 3 is a single zone unit that provides air to the basement
Community Room area. This unit resets its discharge air temperature between 550 and 950
based on the zone temperature set point that can be adjusted at the local thermostat. The
item that makes this unit different from air handling unit 2 is that the community area has
radiation heating along the outside walls.
The operation of the fin tube radiation for this space is not clearly defined in control
section 15950. The radiation is now being controlled to a 7CJ> set point outside of the slider on
the local thermostat. The current sequence is if the zone temperature drops below 700 the
radiation valve is driven open 100%. When the zone temperature raises above 720 the
radiation valve is closed 100%. The zone would be better served if the control of the radiation
valve was incorporated into the thermostat slider set point.
This unit is not operating according to the original design specifications as described in
section 3.10 in control section 15950. Furthermore, the current operation of the unit does not
match the sequence of operation as described in the as-built drawings delivered to the owner
from the controls contractor.
This unit has a control-wiring problem that could potentially damage the equipment and
should be corrected as soon as possible. Refer to the functional test results for this unit and
the low temperature protection device section.
Please see this section for further information on all observations.
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Returned
Parameter Pre-Test to Pre-Test
Values Values -.J
Discharge air
temperature Set 89.90 X
noint
Filler Differential
pressure set point Note 1
Low limit protection 380 X
set noint
k. _ Record of All Values fur PID Loop Control Parameters:
Returned
Parameter Pre-Test to Pre-Test
Values Values -.J
Discharge air stalic
pressure safety set 2"wc X
noint
Retum air static Not
pressure safety set Installed
.ooint
.
Conlrolloop Proportional Integrals Derivative
Parameter Parameter Parameter
P I D
Discharge air healing coil control -60 60 NfA
valve
Discharge air D.X. control 40 60 NfA
.
Outside air damper control 20 NfA NfA
Economizer
.
Notes:" Testing of AHU #3 was performed using HVACPro.
I. Main computer is not setup for alarms. U.N.T. c0ntr0lier is not programmed properly: pres..... will always read O.
2. Unable 10 test because of ouIside air temperature.
3. SUpply Ian status does not work. S1a1us continually shows on.
4. intlne Ian S, (IF-5) has 00 points on controller. Fan Is only controlled by local sw~ch in mech. room.
5. Fan status is not wired to proper point on c0ntr0lier.
6. C0ntr0lIer Is not programmed for warm up mode.
7. Economizer mode is locked out on outside airtemperalure set point.
8. DX coorong is never locked out. Outslde air temperature is not being written 10 controler and set point for Iocl<out is at 20".
9. Low imft protection device is wired to the supply fan status point. No alarm is generated.
10. Opening contacts didn, shut down unit. No alarm Is generated.
II. Main computer is not setup for alam1s. U.N.T. controller Is not prograrrvned property: pressurewil always read O.Fiterstatus Is
not on computer.
12. No motorized relief damper installed.
13. Radiation valve Is controlled by separate zone set point not from slider on thermostat
.
File: AHU3_FinaIReport.doc
Page 2 of 6
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3. Device Calibration Checks. The actuators or devices listed below checked rorcaIibration. This is a spot
check on a sample of the calibrations done during field verification checklist and startup.
"In calibration" means observing readoul in the BAS and going 10 the actualor or controlled device and verifying that the BAS
reading is correct. For items oul of calibration or adjustment, fIX now if easy, via an offset in the BAS, or a mechanical fIX.
Device or Actuator & Location 1st Site Final BAS Pass
Procedure I State BAS Value Observation Reading Y/N
DX cooling stages control .
Stage I I. Off Off Off Off y
2. On On Note 2 Note 2
Stage 2 l.Off Off << << " "
2. On On << << << <<
Heating coil valve l.Closed 0"/0 0"/0 0% y
Position or command and 2. Intennediate oosition 50% 50% 50% Y
Stroke* 3. Full ODen 100% 100% 100% Y
Relief damper position ** l.Closed 0% Note 12 Note 12 N
2. Intermediate position .50% << << << << N
3. Full ODen 100% << " << << N
Return air damper position ** l. Closed 0% 0% 0% Y
2. Intermediate position 50% 50"/0 50% Y
3. Full open 100% 100% 100% Y
Ontside air damper position** l. Closed 0% 0% 0% y
2. Intermediate oosition 50% 50% 50% y
3. Full ODen 100% 100% 100% Y
Set heating pumps to nonnal operaling mode. Procedure 1. Conunand valve 10 a few positions. Verifji that readings in BAS reasonably
correspond to the actual positions. For D.X. coolin. control: Procedure 2. Lower. discharge air sel poinl 10 20F below discharge air
tetnperature. VerilY BAS reading says D.X. cooling is staged on. Visually verifji cooling relays are being called on. For healin. coil
valves INO): Procedure 2. Raise discharge set point to 20F above discharge temperature. VerilY BAS reading says healing coil control
valve is 100% open. Visually verifji valve is 100% open. For D.X. coolin. coil control: Procedure 3. Set discharge air sel poinl to20F
above discharge air temperature. VerilY BAS reading says D.X. cooling is staged of[ Visually verifji cooling relays are being called of[
For healin2 coil valves INC,: Procedure 3. Set discharge air sel poinl to 20F below discharge air temperature. VerilY BAS reading says
heating control valve is closed. Visually verilY valve is closed.
**. Command damper closed and verifY that damper is shul and BAS reads shut. 2. Do the same, commanding damper fully open.
***Yill; Procedure 1. Verifji that the minimum and maximum speeds of the variable frequeucy drives match the building automation
system reading. .
Notes: Testing of AHU #3 was performed using HVACPro.
1. Main computer is not setup for alarms. U.N. T. controAer is not programmed properly, pressure wiN aJways read O.
2. Unable to lest because of outside air temperature.
3. Supply fan status does not_k. status continually shows on.
4. Intine fan 5, (IF-S) has no points on controller. Fan is only controNed by local switch in macho room.
5. Fan status is not wi"ed to proper point on controller.
6. C0ntr0lIer is not programmed for warm up mode.
7. Economizer ~ is locked out on outside air temperature set poinl
8. OJ<. cooling is never locked out Outside air temperature is not being written to controller and set point fo< lockout is at 20".
9. Low Omit pro\ec\ion device is wired to the supply fan status point. No alann is generated.
10. Opening contacts dido' shut down unl. No alarm is generated.
11. Main computer is not setup for alarms. U.N.T. controller is not programmed properly. pressure will always read O.Finer status is
not on computer.
12 No motorized rer.., damper installed.
13. Radiation valve is conIJolIed by separate zone set point not from sflder on tllennoslal.
File: AHU3_FinaIReport.doc
Page 3 of 6
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4. Functional Tests
.
Test Spec. Mode Test Procedure Expected Pass Fail Notes
10 Section Response
15950
.
1 3.10 B Occupied Unit commanded 10 occupied Verily by visual X
mode by BAS inspection lbat OA
Dampers open to
minimum position.
Supply Fan operational. X
Supply Ian _us reads X Nole3
on compulel'
3.10 L Inline fan 5 is X Nole4
~nal.
Inllne Ian 5 reads on X Note 4
computer
3.10E Turn lbe supply fan 10 lbe off Verify that alarm is X Note 5
position. ge_ed. OA dampers
close.
2 3.10 I Morning Unit commanded to morning Verily SF & IF-S are on. X Note 6
wann up wa.......p by BAS. (NAC Sequencel
..
Outside & reDef ~s X Note 6
are closed. Note 12
RA dampas are open. X Note I
Discbarge lempen1ture X Note I
Is controlled at
95de!Jrees.
DX cooling control X NoteS
relays are off.
When return air X Note 6
temperature reaches set
point unit indexes to
occupied mode.
.
Noles: Testing of AHU It3 was performed using HVACPro.
1. Main computer is not selup for alanns. U.N.T. controller is not programmed properly. pressure will always read O.
2. Unable 10 1051 because of outside air temperature.
3. Supply fan _us -. not work. status oonIInuaIly shows on.
4. Inllne fan 5, (IF-5) has no points on c_. Fan is only controUed by local switch In mech. room.
5. Fan status is not wired to proper poinl on controller.
6. Controller is not programmed for warm up mode.
7. Economizer mode is locked out on outside air temperature sel point.
8. OX cooDng is never locked out. Oulslde air lempenllure Is not being wriIlen 10 controller and set point for lockout Is al 2Il".
9. Low fimIt prolection device is wired 10 the supply fan status point. No alarm is generated.
10. Opening contacts didn1 shut down unft. No a\ann Is generaled.
11, Main computer is not setup for alarms. U.N.T. _Iroller is not programmed properly, pressure will always read OHler status is
not on computer.
12. No motorized relief damper installed.
13. Radiation valve is controlled by separata zone set point not from slider on thermostat.
.
File: AHU3_FinaIReport.doc
Page 4 of 6
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Test Spec. Mode Test Procedure Expected Pass Fail Notes
10 Section Response
15950
3 3.10H Unoccupied Unit commanded to unoccupied Verify that SF & 1F-5 are X Note 4
by BAS off.
OA & EA dampers are X
closed.
OX cooling Is off. X
COrrnland night space Verify the supply fan X
temperature to start 1HIit. starts.
Dampers remain in X
unoccupied mode.
.
Discharge air X
temperature is
controlled for 95
degrees.
4 3.10C Discharge Simulate varying zone temp. set Verify unit heating valve X
temp. control points Check fot unit to reset operIS and discharge
discharge temperature to Control temperature increases
zone to set point. or decreases based on
set point.
Radiation Simulate varying zone temp. set. Verify radiation control X Note 13
Control points. Verify operation of valve controls to
radiation control valve. maintain zone set point
3.100 Outside air Eeonomizer damper control Economizer dampers X Note 7
damper should modulate for tree
control cooling.
D.X. cooling O.lt cooling operation Verify O.lt cooling is X NoteS
control locked out on outside air
temperature.
5 3.10F Low Limit Simulate discharge temperature, Verify SF & RF shut X Note 9
Protection of 34 degrees. down.
OA & ER dampers close. X Note 9
Return air damper X Note 9
opens.
Alarm activates. X NoleS
Notes: Testing of AHU 113 was performed using HVACPro.
1. Main computer is net ~ for alarms. U.N.T. controUer is not programmed properly. pressure wiD always read o.
2 Unable to lest because of outside air temperature.
3. Supply fan status does not work. Sfaius continually shows on.
4. Innne fan S, (IF-S) has no points on conIroller. Fan is only controlled by local switch in mech. room.
5. Fan status is not wired to proper point on conIroller.
6. ControBer is not programmed for warm up mode.
7. Economizer mode is locked out on outside air lemperature set point
8. D.X. cooling is never locked out Outside air temperature is not being written to controHer and set point for lockout is at 2()'>.
9. low nmi1 protection device is wired to the supply fan status point. No alarm is generaled.
10. Opening contacts didn' shut down unit. No alarm is generated.
11. Main compUter is not setup for alarms. U.N.T. controller is nOt programmed properly, pressure wilalways read O.Filer _us is
not on computer.
12. No motorized relief damper inslalled.
13. Radiation valve is controUed by separate zone set point not from slider on lhermostat.
File: AHU3_FinaIReport.doc
Page 5 of 6
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Test Spec. Mode Test Procedure Expected Pass Fail Notes
10 Section Response
15950
7 3.10J SF Static HI Simulate static pressure 1" higher SF & RF shut down. X NoIe 10
Umit than set point.
OA & RE dampers close. X Note 10
Alann to BAS X Note 10
8 3.10K Filter Alarm Simulate high differential Verily lhal BAS reports X NoIe 11
pressure across filters. an alann.
9 3.10G Firelsmoke Sltnulalellrelsmoke condition. NOT Tested.
.
End Of Test
.
Notes:" Testing of AHU #3 was performed using HVACPro.
1. MaIn compu1er is not setup for alarms. U.N.T. controller is not programmed properly, pressure wiD always read O.
2. Unable to1est because of outside air temperature.
3. Supply fan status does not work. S1atus continually shows on.
4. Intine fan 5, (IF-5) has no points on controIer. Fan is only conlrolled by Ioc;al switch in rnech. room.
5. Fan stalus is not wired to proper point on c_oner.
6. CootroUer is not programmed for warm up mode.
7. Economizer mode is locked out on outside air lemperaiure set point.
8. OX cooling is never locked out. ~ide air temperature is not being written 10 controller and set point for lockout is at 20".
9. Low IimU protection device is wired 10 the supply fan status point No alarm is generated.
10. Opening con1acIs dIdn, shut down unit. No alarm is generated.
1 f. Main computer is not setup for alarms. U.N. T. controller is nol programmed properly. pressure wiR always read OHler slatus is
not on computer.
12 No motorized rerlel damper insIalled.
13. Radiatioo wive is conIroDed by separate zone set poinl nollrom slider on thermostat
.
File: AHU3_FinaIReport.doc
Page 6 of 6
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] The boiler system provides hot water for heating throughout the facility. The boilers
and heating pumps serve all air handlers, variable air volume boxes, radiation, and cabinet
unit heaters. The correct operation of this unit is critical because a failure of these
1 components while no one is in the building could prove to be extremely detrimental. The
,J lead/lag operation of the heating system pumps is not operational and action should be taken
as soon as possible to correct this deficiency.
[1. This unit is not operating according to the original design specifications as described in
1Jl section 3.03 in control section 15950. Furthermore, the current operation of the unit does not
match the sequence of operation as described in the as built drawings delivered to the owner
from the controls contractor.
Please see this section for further infonnation on all observations.
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Functional Test
Boilers 1 and 2
Project: Arden Hills City Hall
Equipment Tag: B-1/B-2
Party filling out this fonn & witnessing
Greo Zernechel
Date of test 30 Jan 03
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Returned
Parameter Pre-Test to Pre-Test
Values Values "
Healing water supply Unknown
temperature set
point
Loop pressure set Unknown
point
p. _ Record of All Values for PID Loop Control Parameters:
Returned
Parameter Pre-Test to Pre-Test
Values Values .[
Heating water supply Unknown
reset schedule
.
Control loop Proportional Integral . Derivative
Parameter Parameter Parameter
P I D
Loop pressure control Unknown Unknown N/A
Heating water supply temperature Unknown Unknown N/A
.
Notes: 1, Unable to fully test system with the points available on computer. Supply water temperature is bouncing
between 150' and 180.. Boilers need tuning to improve temperature control. Pump leadl1ag does not work. If
one pump fails the second pump does not turn on as a backup. No set points are available on the computer.
The heating water differential pressure is reading .163 P.S.I. and the control valve is open 100%.
.
File: Boiler_FinaIReport.doc
Page 2 of 3
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Device Calibration Checks. 1be actuators or devices listed below checked for calibration. This is a spot
check on a sample of the calibrations done during field installation verification checklist and startup.
''In calibratioo>> means observing readoul in the BAS and going 10 the actuator or controlled device and veri/Ying thai the BAS
reading is correct. For items out of calibration or adjustment, fix now if easy, via an offset in the BAS, or a mechanical fix.
(Not filled out due to lack of infonnation on control of engine driven chiller)
Device or Actuator & location 1st Site Final BAS Pass
Procedure I State BAS Value Observation Reading Y/N
Dilferential pressure control I. Intermediate positions 50%
valve Position or command and 2. Full close 0%
Stroke. 3. Open 100%
4. Functional Tests
Test Spec. Mode Test Procedure Expected Pass Fail Notes
10 Section Response
15950
1 3.03 B On Unn commanded to on mode by Verify by visual X Note 1
outside air temperature. inspection that boilers
are enabled
Pump control lead pump starts X Nole1
Turn off lead pump at starler. Lag pump turns,on as X Note 1
backup. Alann is
generated at computer.
2 3.03 C Off Unit corrvnanded to off mode by Verify by visual X Note 1
outside air temperature. inspection that boilers
are cf'"tsabled
Lead pump stops X Note 1
3 3.03D Pressure Adjust loop differential pressure Differential pressure X Note 1
control set point valve modulates to
control to set point
End Of Test
Notes: 1. Unable to tully test system with the points available on computer. Supply water temperature is bouncing
between 150. and 180.. Boilers need tuning to improve temperature control. Pump lead/lag does not work. If
one pump fails the second pump does not turn on as a backup. No set points are available on the computer.
The healing water differential pressure is reading .163 P.S.I. and the control valve is open 100%.
File: Boiler_FinaIReport.doc
Page 3 of 3
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#1 Branch duct 'claffiPers for conference Rm. 202 are approximately 20"/0 open. V A V box
is unable to deliver the eMF required for cooling the space.
.
#2 Relief damper fur AHU-3 was not installed correctly. Damper never closes, it is stuck
in this position allowing cold air to migrate into building freely during winter.
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#13 AHU-3 is missing relief air damper actuator, Return air fun discharging 90"10 air thru
the relief air dampers.
#4 DX cooling is not piped according to plans and specs. Condensing unit-piping
diagram shows two stages of cooling which would allow for better capacity control.
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#5 Outside air ducts not insulated as per plan and spec. Condensation forming is present.
.
##6 Exhaust fun fur elevator equipment room not dueted, discharges into mechanical
equipment room.
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#7 Combustion airdrop close to water pipes possibility of freezing. Drop does not bave a
damper which will allow cold air to drop in when boilers (mechanical equipment) is off.
. (S1Jggestion: Cl)ntrol daJnper wI provin~ end~b)
#8 Insulation fur outside air duct not complete.
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#9 Combustion air duct not supported to floor may have caused this connection to come
apart.
.,
#10 Discharge of AHU-3 bas poor duct connection. Connection also lacks flexible duct
connector as required by plans and specs.
.
+-
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HNSON
LS
Johnson Controls, Inc.
Controls Group
1801 67th Avenue North
Minneapolis, MN 55430
Tel: 6121566-7650
FAX:6121566-2208
P~'OPOSAL
TO: AnteD BIlls CIty Hall
1245 West Wgbway 96
AnteD BIlls, MN. 55362
A'ITN: Mr. Dave SeherbeI
11 Mardi" 2003
.
PROJECI': Re-CommiIlSiODing HV AC Systems includiDg BAS System
We are pleased to provide the following revised proposal:
I. PrQject coontiDation and progress pvWings.
2. Re-testing ofHV AC systems, including BAS, that failed original FUDI:tionaI PeIfollnance Testing. Refer to
Commissioning Report dated 4 February, 03.
A. Proposal is based on re-tesling of systems after notification of all repairs and with representation of the
installation Control Contractor.
B. Additional testing, if required and requested, is not included.
Tests will detennine if all corrective measures bave been taken to ensure systemS are ,ltllforming to the design intent of the
engineer/owner. Any deficiencies still noted will be documented and corrective actioll recommended.
These tests can be performed for the Imnp sum price of:
Foll1' TIJ~ Three H"ndred TItirIy DoIltus andMllOfJ.................................$J,330.00
Testing requested for contimJed deficiencies will be at additional cost.
This qnotation is good for 60 days.
(IMPORTANT: This proposal incorpomtes by .efelence the terms and condilions on Ihe following page.) This proposal
are hereby accepted and Johnson Controls is authorized to proceed with the work; subject, however, to credit approval by
Johnson Controls, Inc., Milwaukee, Wisconsin.
Porchaser
Company:
. Signature:
~~z 1.
Signature ~ l ~
Name: ChristclpIter Bo,i'SCII
Name:
Title: Project Manager
.
.
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From:
Sent:
To:
Subject:
Peter,
Peter,
Scott 0 ThOmas
Friday, Novembet08, 200212:29 PM
AlA Peter Vesterholl (E-mail)
Arden Hms City HaII-97-161.
This emaa is to provide feedback with regard to energy costs and pricing data from NAC.
The energy costs appear to result in $1.25/sq. ft. per year. This is appropriate for this facmty. To
derive the $1.2S/sq. ft. per year, I added the eight months of utility bills and multiplied that by 1.5
(12 monthsf8 monthS).
The proposed carbon dioxide slll1sorsresult in a total energy cost savings of approximately
$1,210.00 per year, which equate~to a savings of 5.6% from the annual energy costs. This
would resultln an approximate simple payback of tIlree years if implemented for all of tile units.
Breaking thfil units !lawn, we wOllld-anticlpale paybacks of 2 years for AHU.1, 4 years for AHU-2
and 6 years for AHU-3. Nole that \he paybacks neglect maintenance costs for repairs that may
be needed to the carbon dioxide sensors.
Please see pricing data from NAC. allllChed.
I hope this provides you with the infonnation needed. Please forward to the City.
Thank you.
Scoll O. Thomas, P.E.
Cain Ouse Associates, Inc.
Phone: 651J426-9549
Fax: 6511426.5048
Emalf: sthOl)laS@cainouse.com
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Northern Air Corporation
75 St>uth Owa.rso Blvd.. Liftle C4n0a~ MJoi :;:;/17
Ph<me: (6S1j 491J..98l5lJ F= (65~1 oJ9O.16J6
.
Proposal Sheet
DATE: 10/31102
TIME:
PHONE:
FAX:
PHONE:
FAX:
651-634-5123
651-634-5137
651-400-9868
651490-1636
CITY OF ARDEN HILLS
ATTN: DAVESCHERBEL
FROM: ROB HALLUM
TO:
MOBll.E: 612-839-9690
EMAIL: ROBliNACliilUSWESTNET
JOEl NAME: ARDEN HILLS CITY HALL
Number of pages incllldlng cover sheet: :1.
NORTHERN AIR CORPORATION IS PLEASED TO OFFER A PRICE FOR ADDING
CARBON DIOXIDE SENSORS (3) & RETURN AIR HUMIDITY SENSORS (3) FOR THE
EXISITING AHU'S & REDESIGNINGIPROGRAMMING OF TffEIR RESPECTIVE
CONTROL SEQUENCES, AS DISCUSSED, FOR THE ABOVE MENTIONED PROJECT. .
THANK YOU.
BASE BID (AHU's (SeparafeJy):
$1.400.00 for COz .
$500.00 for Humidity
BASE BID (All three AHU's togethe": $4.650.00
Co: Peter Veserholt (Fax 1612-871-n12)
Scott Thomas {Fax #651-426-5048]
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OOSPECIALIST
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EN HILLS
MEMORANDUM
DATE:
Agrndaft~ 6.1J.1
March 13, 2003
TO:
Mayor and City Council
Peter Hellegers, City Planner.f!-
Case #03-05: Guidant Corporation, 4100 North Hamline Avenue
Master Plan PUD Amendment
FROM:
SUBJECT:
Requested Action
The applicant is requesting approval of an amendment to the previously approved Master Plan
Planned Unit Development.
Backerouud
The City has recently reviewed the following requests for this property:
Planning Request Address CC Action
Case
02-05 Site Plan ReviewNariance 4100 Hamline Avenue 4/29/2002 (A)
Building L (Training Center)
02-25 Master Plan PUD and 4100 Hamline Avenue 11/12/02 (A)
Preliminary Plat
On November 12, 2002 the City Council approved the Master Plan PUD and Preliminary Plat for
the Guidant Campus. The proposed amendment to the Master Plan PUD shows changes the in
the layout of certain buildings proposed on the approved Master Plan PUD. Affected by these
PC #03-05- CC Memo 031303 - Page I of 2
y .
changes are Building L, Building Addition I, Building K, and Building M. The changes also
contemplate a slight reconfiguration of the future main entrance to the campus. The changes do _
not represent an increase in traffic or any acceleration in development phasing from the approved ,.,
Master Plan. Specific Site Plans for Building L and Building Addition I are addressed by
planning cases #03-06 and #03-07 respectively.
Plannine Commission Recommendation
In Planning Case #03-05 the Planning Commission recommends approval of the Master Plan
PUD Amendment with the following conditions:
1. The applicant shall continue to abide by the conditions of approval as stated in the
approved Master Plan PUD.
Outions
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
n...it must state in writing the reasons for the denial at the time it denies the request. n
4. Table for additional information.
Deadline for Aeencv Actions
The City of Arden Hills received the completed application for this request on February 3, 2003.
Pursuant to Minnesota State Statue, the City must act on this request by April 5, 2003 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
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Attachments
6Al-l
6AI-2
Planning Commission Memo February 27,2003
Planning Commission Minute Excerpt - March 5, 2003
PC #03-05- CC Memo 031303 - Page 2 of 2
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EN HILLS
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MEMORANDUM
DATE:
February 27. 2003
PCAgrndaft~ 4.B
TO:
Planning Commission
FROM:
Peter Hellegers, City Planner
SUBJECT:
Case #03-05 Guidant Master Plan PUD Amendment
4100 North Hamline Avenue
. Requested Action
The applicant is requesting approval of an amendment to the previously approved Master Plan
Planned Unit Development.
Backl!:round
Surrounding Area
Industrial
I-I: Limited Industrial
Office I Utility
East (Shoreview)
N/A N/A
N/A
West
Low Deusity Residential R-I: Single Family Residential
Single Family Residential
.
PC #03-05 - PC Memo 022703 - Page 1 of 5
Site Data
Industrial
Light Industrial I Office
I-I: Limited Industrial I PUD Overlay
92.78 acres (4,042.646 square feet)
N/A
Relatively flat.
Master Plan PUD Amendment Review
The applicant is proposing to change the layout of certain buildings proposed on the approved
Master Plan PUD. Affected by these changes are Building L, Building Addition I, Building K,
and Building M. The changes also contemplate a slight reconfiguration of the future main
entrance to the campus. The changes do not represent an increase in traffic or any increase in
development phasing from the approved Master Plan. Specific Site Plans for Building L and
Building Addition I are addressed by planning cases #03-06 and #03-07 respectively.
,
.
The following analysis highlights some of the changes proposed in the PUD Amendment. Please
see the attached Planning Commission Memo from September 26, 2002 for complete analysis of
the currently approved Master Plan PUD. e
1. Building Area / Floor Area Ratio
The flooLarea ratio requirement for the 1-1 Limited Industrial District is 0.6. The
proposal shows a floor area ratio of 0.54.
(Square Feet)
2,425,588
(%)
60% Max
(Square Feet)
2,187.893
(%)
54%
(Square Feet)
2.193,293
(%)
54%
2. Lot Covered by Structure.
It should be noted that the numbers for Lot Covered by Structure exceeded requirements
because the Guidant Master Plan included figures for both building and parking ramp
area. The Arden Hills Zoning Code does not address the issue of whether parking ramps
should be included in those figures. Typically parking areas would not be counted in lot
covered by structure figures and the plan would therefore meet the I-I Criteria.
PC #03-05 - PC Memo 022703 - Page 2 of 5
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.
(Square Feet)
1,212,794
(%)
30% Max
(%)
32.5%
(Square Feet)
1,287,321
(%)
32.4%
(Square Feet)
1,315,600
3. Landscape Area
The landscape area requirement for the I-I district states that a minimum of 35% of the
property should be kept as landscape area. The Guidant PUD Master Plan significantly
exceeded the requirements for landscape area by having 53.4% of the property as
landscape area. This represents an increase of 28,279 square feet from the previously
approved Master Plan PUD.
(Square Feet)
1.414.926
(%)
35% Min
(Square Feet)
2,156,422
(%)
53.3%
(Square Feet)
2,184,701
(%)
53.4%
4.
Phasing
The phasing schedule of improvements for the Master Plan will not be affected by the
changes made in the Amendment. The changes proposed in the amendment contemplate
tweaking the layout of the campus and not changing where the construction of the
buildings would be on the phasing schedule.
5. Parking
The proposed changes to the campus layout will not greatly affect the long-term parking
situation of the campus. The changes translate to a loss of 24 parking spaces (west of
Building M) from the approved Master Plan PUD.
6. Height of Buildings
Most building heights will not be affected by the changes proposed in the Master Plan
PUD Amendment. However, Building L and Building Addition I (shaded in gray) will
increase by 3 feet and 6 feet six inches respectively. These heights represent the highest
point on both buildings. The majority of Building L will reach a height of 50 feet; only at
the penthouse (which houses the mechanical equipment) does the height of the building
reach 65 feet. Similarly, most of Building Addition I will be 32 and II, feet with the
PC #03-05 - PC Memo 022703 - Page 3 of 5
penthouse reaching 36 and Y, feet. The table on the following page compares the heights
of the proposed buildings and building additions.
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Proposed Buildings and Building Additions
Ploposed ]-1 (""cCll,l Conccpt Plan \idslcr \Jaslcl PI.l1l
BuJidlllg .\dlhtion (\Iax HClght) I [clght PI.lll Amendmcnt
H(1)!ht I klgill
7. Traffic
Traffic has remained one of the key issues for the Campus Master Plan. However, the
Master Plan Amendment would neither increase the amount of traffic cl1ntemplated in the
Master Plan nor change the phasing schedule that was approved as part of the Master _
Plan. For reference. staff has received several telephone calls and one letter (attached) ,.,
about the traffic at the intersection of County Road F and Hamline. The general belief is
that the additional traffic at Guidant will only worsen the problem.
The Guidant Master Plan PUD Phasing Schedule shows the reconstruction of the
intersection of Hamline Avenue and County Road F contemplated for somewhere
between 2010 and 2015. This would follow the construction of Building L. Building
Addition I, and Building K. Staff recognized the residents' concemsand believes that
through the joint effort of Guidant Corporation, Ramsey County, MnDDT, and the City
of Arden Hills, it may be possible reconstruct this intersection sooner than anticipated. It
would serve all parties to expedite the elimination of this traffic problem.
Staff Recommendation
In Planning Case #03-05 staff recommends approval ofthe Planned Unit Development Master
Plan Amendment with the following conditions:
1. The Applicant shall continue to abide by the conditions of approval as stated in the
approved Master Plan PUD.
PC #03-05 - PC Memo 022703 - Page 4 of 5
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Ontions
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
" .. .it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for Aeencv Actions
The City of Arden Hills received the completed application for this request on February 3, 2003.
Pursuant to Minnesota State Statue. the City must act on this request by AprilS, 2003 (60 days).
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Attachments
4B-l
4B.2
4B-3
'4B.4
.4B-5
4B-6
Applicant's Description of Request
Proposed Revised Campus Master Plan
Planning Commission Memo September 26. 2002
Letter from Sandra Larson February 24. 2003
Planning Commission Minute Excerpt
City Council Minute Excerpt
PC #03-05 - PC Memo 022703 - Page 5 of 5
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Guidant Corporation
Campus Master Plan
Land Use Application - Description Request
February 3, 2003
Description of Request (supplement)
I) Guidant is requesting the approval of the final plat of GUIDANI' FIRST ADDITION and
vacation of various utility and road easements along Femwood Avenue.
2) Guidant is requesting an amendment to its Campus Master Plan P.U.D. The purpose of the
amendment is to allow the re-orientation of Building L and Building K in order to create a
more aesthetically pleasing future main arrival point for the campus. Guidant is also
requesting an increase in bUilding area of Building L from 108,000 square feet to 112,000
square feet. Initially, in the spring of 2002, Building L received site plan approval for
111,000 square feet. As a result of re-orienting buildings 'L' and 'K' the following
modifications will also be made to building 'M': a) reduce bUilding area from 138,600 square
feet to approximately 130,000 square feet. b) reduce the building footprint by 6.300 square
feet. c) rotate the building 90 degrees. Refer to there'vised Campus Plan drawing submiUed
with this application.
3) Guidant is requesting site plan approval for AdditiOD. '1'. This project is a twO story, 54,000
square foot addition to existing buildings 'D'and 'E'. There will be a small medlanieal
penthouse above a portion of the second floor. The project will provide for research and
office space.
4) Guidant is requesting site plan approval for Building 'L'. This project is a three story,
112,000 square foot building. It will be connected'toexisting building ~F but will be
considered a separate building by building code standimls. There will tie' a mechauieal
penthouse above a portion of the third floor. This projeCt will provide space for Guidant
employee training as well as a small number of visitillgphyslCians:
,
Page I of I
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Attachment 48-3
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~HILLS
MEMORANDUM
DATE: September 26, 2002
TO: Planning Commission
FROM: Aaron Parrish, Community Services Director
Peter Hellegers, City Planner
SUBJECT: Case #02-25
Guidant Corporation
A. Preliminary Plat
B. Planned Unit Development Master plan
nis report will explain some of tbe main points aitd the variations ftom the Zoning Code,
alSo, the rec6mmended Planning Commission actions. Approval of the preUminarr plat
does not Obligate the City to approve the Master Plan. Tbe Prellminaty'Plat should 'be
considered as its own motion for this Planning Case (motion to reference Case OO:z..25A),
The MtiUlt Pian should be considered as a separaten'lotion for thiS Planning Case (lJJDtion
to reference Case 002~2SB). ' , '.
RetlRest
Guidant Corporation is requesting approval of three items: a preliminary plat, it planned unit
development master plan, and a vacation of easement. The vacation of the easement does not
require Commission approval and will therefore not be addressed in this report.
Background
In recent months, Guidant Corporation has been before the Planning CommiSllion and City
Council regarding their future and anticipated campus growth. Most recentlY,9l1idarit presented
a concept planned unit development master plan for Commission and Council Comn1ent;
presented the concept plan to residents; presented a preliminary plat proposal (withdrawn);
conducted neighborhood meetings regarding the proposed concept planned unit development
master plan; and presented a site plan and variance request to construct a 110,900 square foot
training center. The training center was approved at the April 29, 2002 City Council meeting
with conditions. .
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 2 of 12
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In an effort to work with area residents to address some of their issues regarding the Concept
Plan, Guidant forined a neighborhood work group. The work group was comprised of:
interested neighbors, the Arden Hills Community S~ces Director, two representatives from
Guidant, consultants for Guidant, the Riunsey County Engineer, and the Shoreview Community
Development Director. The work group held five l1leetings between June and August of 2002,
the minutes from those meetings were mailed to approximately 850 residents in the area around
Guidant, and were aisoposted on the City of Arden Hills website. There8lJlt ofthe~ngs i$' a
neighborhood that was more informed and more involved in the p\antling pro<:e!!sand a propqslld,
Master Plan which is more sensitive to the concerns of neighborhood residents.
Currently, Guidant is reqlJeSting a prelimirujry plat (#02-25A) to consolid;lt.e its exillting par<:cls
into three parcels. While it is a sepllfllt!) acqou coQ.Si<lprl<4 py ,the City COUl.\ci], inte~~
Guidant's request for prelimiruu:y plat approval ill the r<<:qtll;l~ to vl\G3tepqm,ous of FemwOQ(j
Avenue. Additionally, the preliminary plat dedicate!! the privllte access drive cmrenlly rd'e.ow
to as CU1J1mings Park Drive as a City str~t.
The applicant ill also seeking a Planned Unit Development M<lStIl1" Plan (@2-25a) to guide
development on the Cl!mPns over the nm twenty ye!lTS, TPe ~~er PlaP, will~blillh propo.slld
locations for pC'1"LbtliI4iJ:lSll }~~<l~l!!J9A~ ,!~~,,~d\VW ~cl~~e PP!PP~lll!,Plw.'l~ fWAAW
construction. As the new buildings"~ proposed' [m accorda!l,ce with' the Master P4m), the
applicAAt wiUJ:>rmg ip, siteJ!,~ t9<\d~ ip,divi4w>> ~Wldjp,g i$mes, " '.
',., .'- '. '.,~';'''-'i':..''--'-'''''.~- _',....,-,..~.:' :'-/' "'-C'-',,-,' <.,',' ,..',' "< ._,'. -,. ':' ,"":_._ ,.~' "."
Surrou'd'" At' ',' ". ,p,.'
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- -- -~~.
--., ... . " ..,
North , Industrild 1.1: ,Lmnted In<lustrial Offl~
South In<Iustria1 I-I: Limited Industrial O~ I utilitY
(across Countv F) ,
East (SI!otm'iew) NfA N/A ',', N1A
,
.,,. ,-, -. ,. -.-"'-.-'- ., ,-, -~ . - .
West J,\l'\V~i/;y~~l!J R-I; SiJ!gJeYllI!liIyResi<kntiaJ " S~Ji_yRWdl:\l-\i!ll
Site Data
ln~',
Light ~triall Offi~
,H: Limit<:tJ lndustrWI PUD Ove.rlay
92.78l1CJe1!(4,042,646 square feet)
N1A
Relatively flat,
.
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Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 3 ofl2
Preliminary Plat Review (#02-25A)
1. Lots. Lots I, 2, and 3 all exceed code requirements in terms oflot width, depth, and area.
2. Millimum Lot Area. The Zoning Ordinance in Section V, F, 2, states that the minimum
lot area fot lots in the I-I Limited Industrial Zoning District shall be at least 30,000
square feet. All of the lots on the Preliminary Plat are significantly larger than the
required 30,000 square feet. the numbers shown below were taken from the preliminary
plat and include some property thatis not counted in the total size of the campus because
the property was lost to easements or dedications.
Lots
LotI
Lot 2
Lot 3
Provided Lot Area'
307,286 uare feet
2,182,554 uare feet
1,558,494 s uare feet
Re uired Lot Area
30,000 uare feet
30,000 uare feet
30,000 s uare feet
2. .
MiniiiUJm Lot Depth. The Zoning Ordinance in Section V, F, 3, states that the
rtiinimum lot depth in the I-I Limited Industrial Zoning District shall be ,at least 130 feet.
the Shallowest portiollS of aIt three lots significantly exceed code requirements for
minimum lot depth.
Lots
Lot I
Lot 2
LoO
R uired Lot De th
130 feet
130 feet
130 feet
3. Miuimum Lot Width. The Zoning Ordinance in Section V, F; 3, states that the
nriilimum lot width in the I-I Limited Industrial Zoning District shall be at least 100 feet.
The narrowest portions of all three lots significantly exceed the requirements for
minimum lot width.
Lots
LotI
Lot 2
Lot 3
Re uired Lot Width
100 feet
100 feet
100 feet
Memo to Plamring Commission
Plamring Case #02-25: Preliminary Plat and Master Plan PUD
Page40fl2
4. Setbacks. All existing structure setbacks are maintained with thepfllposed
consolidation.
5. Easements. City subdivision regulations require easements at least twelve (12) feet wide
cen!ere4 on lot lines for utilities and shall be dedicated to the City. Additionally, wetland
and drainage easements are also provided on the plat. However, it shQuJd he nQtW that
the City will nqt asSll!ne responsibility fQr 11lIlinteullllce of th~ arel\S. .Rll.!her, ~
easement will allow acceS$ ifit is ever necessary to enter these~. All eJl;isti~ utility
easements ,~, the City CWfeuUy b~ will be ml\intaiped. '
Iu conjunction with the plat, the applicant will also dedicate for public USe thQse arell$
that curreutlyextend. into existiug right-of-way and. streets. More specifically, the
proposed prel~ Illl!t ~lld~cate to Ramsey C9'Wlt:y t1l.e portions of property that
cw:rently extend. ~ lbmline Avenue, County Ro!ld F,l\I)d Lexblgt$l\1, Aven.ue, llte
enclosed plat highlights easement areas to be de4icated.
Finlllly, in reviewing the survey that the applicant submitted, it Clime to staff's attentiQu
that the current City trail off of HllIUline Avenue runniug behind. the hQllSes off Qf In4illJl
Oaks CiI-l;le is, curren!ly Qutside of the easetl)ent arelllln4 On G1J~~nt's~P~~ilh.is is
10~tedQ\1, theI1Qrt4westp9rt!onQfthe site. To resolve this is~"st;ijfis J].~~n~l!
trail easement be pro~ wi!h !he, prQPosed prelimiQillY pll!t. ,"
- . -.
6.
Grading. It is not anticipated that any grading will occur in conjuncti~n with l:llep!at
approval. ~ will be evalJUtted in conjunction with IIIlY future d.eveloPJll~ntofthe
property. .' , "
7. UtiUtles, Sittpe this is a' C(lf!SQlidation of properties, no additional utility, devd<lptnrnt
will 0CCtlf Qn the property. Enhanced or expanded utilities on ,the property will"
evaluated in CQ\1,junctiQn with lIDY future development of the PfllPerty. Existiug J.itility
easements on the site are IDAintaipe4.
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Memo to Planning Commission
Planning Case 1102-25: Preliminary Plat and Master Plan POD
Page 5 of 12
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8. Access I Street Design. There are several access and street design issues associated with
the preliminary plat. First, as previously mentioned, the plat contemplates the vacation of
FertiWOOd Avenue as a city street. While street vacations are not considered officially by
the Planning Conunission, from an access perspective the vacation of Fern wood has
significant implicatiolls fot Gnidant and adjacent property owners. The following map
highlights adJacent property owners impacted by the vacation ofFemwood Avenue:
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To provide alternative access to the impacted properties to the north, the proposed
plat dedicates the existing private access referred to on the plat as Cummings Park:
Drive
,. 'I'he, installation of a traffic signal at the intersection of "Cummings Park
))rive" and Lexington Avenue at Guidant's expense.
.
To accommodate enhanced circulation for Guidant and adjacent property owners,
the preliminary results of the traffic study indicated that a signalized intersection
at Lexington Avenue would be appropriate. Based on discussions with Guidant,
they are amenable to this. This would be constructed at Guidant's expense, and
ultimately approved by Ramsey County.
Memo 10 Planning Commission
Planning Case #02-25: Prelimimuy Pial aud M~ Piau PUP
Page 6 of 12
· Reconstructing "Cummings Park Drive" at Guidllllt's expeuse in accordllllce
with plans ll>>d specifreations app.-oved by tl!.e City Engineer.
The City currently has standards for street reconstruction. After au eVM\l3tion of
the private access drive by the City EIlgineer, it was deter!llin~ tMt the pavement
condition index (pCI) was within the threshold for stteet r\1C(lDStruction. As Sllch,
prior IP d!:dicating tile slrel::! 10 the, City, it wi.U QellecP$sm'fpr jttp be
~nstructed in conformauce with plans aud specifi.catiPIIS lijlproved by the City
,Engineer. Based on discl1$Siom; with Quidaut. ~y l@ am~.le to this.
T(),oosure thl!l t4e above is appropriately account.~ for aJl.dimplemented; staff would
iij~~IUm~ incorporating aC9wlitjQ.t\~1Uring tlUIl::Xecu!ion ofa'dl::velopment
agn:ement for developer installed pw>lic.~vements. Finally, it will also be necl::ssary
for Guidant to provide a perpetual accC$S easement fOr thl:: Xcl;:l !'tl1ergySubstltio\1. Xc,el
c\lfl'ently accesses the property tWm Fernwood On the, soqlhvia <IP-~ved access
drive. XCI::I also has lpt frontage on CO!lllty Road F. This ~'\YQlJkl~tially
allow them tQ 1l18intain their e)(.isting access.
9.
Pllr~ n,e4,~~QQ.. Sip.ce the properties were neverPJ.!Wio1!Sly plalt~hnd thl:: Pnllhn,imIry
Pial caU~.,t;qt:ijw~cation Qf 3 new parcels, park ~Clffr.Q~illrllquired. A CQud,itiMis
included ~tl1l::~~endalion reqtUring Guidapt !psllti.Sfy' tb!:park d~clltipl1
~ent as approved by the CitfCouncil.
Recom~lldatio!l
In Planning ~#94-25A staff recommends approval of the,pre~wyplat witl;l the following
. ... .
cowlitious;
l. A trail easement being provided on the westl;:lU pprtion ofthl:: Pl"9perty in conjunction
with the final platting of the property.
2. The instll1lation of a traffic signal at the intersection of "Cummings l'ark Drive" and
Lexington A venl;ll:: at Guidant's expense. '
3. Reconstructing "Cummings Park Drive" at Guidant's expense in accordance with pl;ms
and specifications approved by the City Engineer.
4. EXl::Cution of a development agreement for developer insta:l1ed public improvements.
5. Provision of an access easement to Xcel Energy.
6. Compliance with applicable provisions ofthl:: City Code llnd relall1d Qrdinances.
7. Satisfaction of the park dedication requirement as llpproVed by the City CO!lllcil.
ODtions
1.
2.
Recommend approval as submitted.
Recommend approval with conditions.
.
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Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 7 of 12
3. Recommelid denial with reasons for denial. If the City denies the petitioners request,
. .. .it must state in writing the reasons for the denial at the time it denies the request. "
4. 'Table for additional infonnation.
Deadline for Mency ActioBs
With regard to subdivision applications, Minnesota State Statute 462.358 SuM. 3B indicates the
following:
A subdivision application shall be preliminarily approved or disapproved within J 20
days following delivery' of an application completed incompliance with the municipal
ordinance by tke applicant to.tke TnU!JiciJmlity, unless an extension of tke review period
has been agreed to by the applicant. '
This particular application was received September 9, 2002. As a result, the application must
receive a preliminary approval or denial by January 7, 2002.
, Plizil:nedUnit JJi!VelUnment MasterPlan Review (#02-25B)
1.
Buildmg Area I Floor Area Ratio
The floor iltea ratio requirement for the I-I Limited Industrial District is 0.6. The
proposal shows a floor area ratio of 0.54.
(S'Iuare F~t)
2,425,588
(%)
54%
(%)
60% Max
(Square Feet)
2,187,893
2. Lot Covered by Strueture.
It should be noted that the numbers for Lot Covered by Structlire exceeded requirements
because the G!lidaiit Master Plan illclnded figures for both bnildilig and parking ramp
3l'ell. the Arden Hills Zoning Code does not address the issue of whether parkirtg ramps
should be included in those figures. Typically parking areas would not be colIlited in lot
covered by structure figures and the plan would therefore meet the I-I Criteria.
3.
Landscape Area
The landscape area requirement for the I-I district states that a minimum of 35% of the
property should be kept as landscape area. The Guidaiit PUD Master Plan significantly
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 8 of 12
exc\ll:<led the requirements for landscape area by having 53.3% of the property a,s
~e area. Much of that landscape area goes to serve a,s a buffer between the
Guidant Campus and the surroWlding residential properties, producing the additional
benefit of a development with decreased visual impaCt on the residential neighbors.
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Another amenity provided by the extensive landscape area is the provision of trails that
would be ~' futfhe public to utilize. In conjunction with the park: dedication
requirement in the plat, staff is currently reviewing the possibility creating better ties
between the Guida>>t trails to the City's current trail system.
5. Setbacks
All new coustruction would, ~withi':l tta.e, ~isfu1g ;!1'~ ~, wQuld Qot felLWr~,
reduction of setbacks. The Buillling ()ffieial., has S1itedthat the' appliC3Ilt shouldcoritfuue'
to maintain a 60 foot clear arolllld buildings J, D, E, and I. Staff \uIs inclu4e9 Ulis as' a
condition for approval of the Master Plan. '
Ph~ing ,"
.
(j; ,
Phasing of theW9PO~ ~~Pl/S iqlprovements with the Qec;esSllfY trnffic imrm;weQltIDts
will be ,acd~,jii$\1e.' ,~ reviewing the Mlister Plan pmposed sphedule of
improvemJ", ,J:n, ts" .$I.t"f met Wl"'tll .(Jut, . dllnt ' representatives ,and has ~ a revised l!chedule
wbich l!b.o),1ld'betler manage the imP8.l:t of iJlcrea,sed tnUli.c c~ed by the gmwiug
Guidaut Catnpus. A revised phasing plan is attached for your llWiew. '
7. PlJrloog
The 2!o$ngCo.de requires that all Qffice buildingS provide a pa.rking ratio ofl stall per
2Sfl~feet,ll1ld!IU m;u:lufacturing activities providearl!tio 00 stall per I,OOOl!q\lare
'ft!et.The Ulblebelow shows a comparison of parking req~ by the ZtInirtgCode and
the parking provided in the proposed Master Plan. 'In order for the 'applicant to meet the
parking requirementthe~ would need to be either a red\lctiOIl iJl 1aI}.~ area or
increase m t4e,~~ ofthep;!1'king nunps. Neither option would be very desirable to the
neighboring proPerty owners and It is staffs detenniIlation that an altero,ative SQlution
would be in the'b6&t interest of the City.
Although the master plan shows a deficit of 653 parking spaces fmru tbeZouing Code
reqUirement, the benefit to the City is 653 less vehicles that will be driving on are,a
streets, wbi~ in turn mllY help ease any traffic issues in the area. The applicant has also _
beencolI$ulting Metro Commuter Services in efforts to reduce single occupant vehicles .
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Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and MaSter Plan PUD
Page 9 of 12
and to promote alterilative means of transpQrtation. Staff would encourage the applicant
toptovide tfil)re alternative 1!ransportlttidliprograms (van pooling, park and ride services,
altemativesllift schedules, etc.) for the applicant's employees in efforts to minimize any
traffic issues.
The applicant made note that approximately 138,500 square feet of manufacturing area in
Building F is leased from Guidant by a number of different companies.
7.
U.,Uf__
. .- .-'_,..c... .
The Concq,t-Plan presented to the Planning Commissidli at the January 2,2002 meeting
included. two 8-StOty'buildings and two 8-story parking ramps. The proposed Master
l>lanPUD msonly one 8-story buikliflg (building It) and has no 8-story parlcing ramps.
After receiving fe-edbatk on the Concept Plan: from neighborhood work sessions, Guidant
lias attempted to create a mote neigl1bor.fHendly design by moving the taller structures to
me sootli:eifi and' tirtenof portions of theca:mpus, ll11d by locating severa1Ievels. of parking
, tllttrp.'l1eIM,r grade. The result is that the height of these buildings would have the most
Visulil impact 01l the commercial property south of the campus on County RoadF.
Of the existing buildings 6 of the 7 are already above the maximum height criteria for the
1.1 Lilnite4 IildllStrialDistrict.,1n addition.. the Master Plan: shows 6 of the 8 proposed
, . buildings or building additipilSan4 5 of the 7 parking ramps would exceed the maximum
heightre</llitement. How~v~, siq~ the taller buildings and patkjng ramps ,have been
,pllmlIed for. the southern pottionof theca:mpus tl,ie impact of their height should be
mini.mized. .The tllt!les beloW con1pare,the existing,buildings, proposed buildings, and
proposed parking ramps, With the I-I maximum height criteria.
";'-
, .35'
35'
35'
35'
35'
35'
35'
57'
42'
42'
25'
45'
46'
40'
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page lOofl2
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Buildin G
Buildin H
AclditiOll I
, A<i.ditiQUl, '
Bill1din K
Buildin L
Buildin M
Buildin N
35'
35'
3S'
, 3S'
3S'
35'
35'
35'
45'
60'
45'
45'
135'
45'
135'
105'
60'
60'
30'
'30'
'135'
6iF
7S'
75'
Ram
.Rant
Ram
40' '
50'
SO'
80'
40' '
50'"
80'
40'
SO'''.''
30' '
.30' '
46'
, "40"---;""
40' "
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8. Fire Protedioll
, 'The Lake Joh;uma :Fire \t)$pector has stated that currently the Fire Depl!rtritentd.Q~ lJQ(
, 'have a smaJI enough Fire Tmck to navigate parking ramps in the event of av~ele fire.
The appli<;ant will need to work with the Lake lohanna Fire DepartmenttP.IIlak;e
, provilliOl1$ in the padcing ramps for fire protection; sprinklers, standpipes, or'.'smaller
tanker tire truck. This wOUld n!lCd to occur prior to parking ramps being CQ~
9. Traffic
Qenmilly ~~g;ttl!ffic '11M, b~ identified as the primlll)' issue of concern re1ativet\>
this proposal. As previously mentioned, a phasing plan the link$ building CQn.~ol.1 to
llecessary traffic inlprovemepts has been developed. This is attache<i for }'ClUJ: !'1lvW.v, In
addition, staff has had contact on a number of occasions with the Rams,ey CQunfY TW'lic
Engineer relative to this proposal. He has indicated that he is in agreem~t with the
phasing approach. Aside from Cummings Park Drive, it is anticipated that nec!!l\Sary
road improvements would be completed in conjunction with the Ramsey CQunty
Transportation Improvement Plan.
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Memo to Planning Commission
Planning Case #02-25: Preliminary Plat aild Master Plan PUD
Page II of 12
10. Environmental Review
Guidant is curr~t1y in the process of completing the environmental review required
under the Minnesota EnvironmentaJ ,Policy Act (MEPA). At their September 9, 2002
meeting, the City Council adopted 3 resolution ordering the preparation of an Alternative
Urban Atellwide Review (AUAR) for the Guidant campus. The Council will consider a
draft of the AUAR at their September 30, 2002 meeting. If approved, the AUAR would
then be made available for public comment and distributed to various state agencies. A
draft AUAR is attached for your reference. No Planning Commission action is required
on this item.
'.
Iss~es Raised at commil'liity Workgronps
11.
,.,.--"
Several other issues were diSQlSSClll 3t the C<1I1,Ul)unity workgroup meetings and those
compromises have been reflected in the proposed Master Plan Planned Unit
Development. They include: light pollution on neighboring properties, traffic, access to
Cummings Patk, and the fonner Nestle property. A complete list of these issues is
provided in the applicant's proposed Master Plan pages 9 through II.
10.
Drainage and Utilities
The City lIngirteer has identified additional information that would be helpful to include
in the Dtainage and Utility Plans. Please see the attached comments from the City
Engirteer. Staff has suggested a revised Drainage and Utility Plan as a condition of
approval.
Staff,Retoiltmendation
In Planning Case #02-2SB staff recommends approval of the Planned Unit Development Master
Plan with the fol1owiilg conditions:
1. Approval of a PUD Permit and Development Agreement.
2. The phasing schedule follow the revised schedule proposed by staff.
3. An updated traffic study be completed at the conclusion of Phase I Development.
4. Approval of the Final Allemative Urban Areawide Review Mitigation Plan.
5. Submittal of a revised Drainage and Utility Plan as approved by the City Engineer.
Ontion-s
I.
2.
3.
Recommend approval as submitted.
Recommend approval with conditions.
Recommend denial with reasons for deuial. If the City denies the petitioners request,
. ...it must state in writing the reasons for the denial at the time it denies the request."
Table for additional information. '
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 12 of 12
DeadUne for A~encv Actions
The City of Arden Hills received the completed application for this request on September 9,
2002. Pursuant to Mimiesota State statue, the City must act on this request by November 8,
2002 (60 days), unless the city provides the petitioner with written reasons for and additional 60
dayteview period. The City may with the petitioners' consent extend the review period beyond
the 120 days.
Attachments '
I T QQQtiQdl&,l.
'I "-'''=dIJlM f;:'-r.f.." _~K"'ot<Pr 1>l~r Vi 8 _8-'. ~r~~.~~_~r DY-n_viV~ +"',n~mT-4t? .~_~I,'I._,J_~"y}.
3. Revised Phasing Schedule. " ,,', '.. , '
A "......-:-40_ p_ PUP ~:"':_~ _Prl]:,",:,:",.:rJ<::II-qr Plat <:I~...11TiQ t.~aA.I. UllJ.
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_ 'Attachment 4B-4
_
_ February 24, 2003
_
_
RECEIVED
FEB 2 6 2003
Mr. Peter Hellegers
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
CITY OF ARDEN HILLS
Dear Mr. HeDegers,
This is in response to the recent Public Hearing Notice about the Guidant expansion.
As a neighborhood resident, my mainconcem with the expansion is with regard to
traffic flow. I have read the updates that have been sent previously. I believe they
stated that traffic issues are a Ramsey County issue. For me, the traffic problems, both
current and anticipated need to be resolved before any expansion to the Guidant
campus proceeds. The additions would allow for parking spaces for nearly 7,500
people. I don't know how much more that is than their current capacity, but I expect it's
a lot.
There are already issues related to traffic flow during the morning and evening rush
hours. Twice daily I go through the intersection of Hamline Avenue and County Road F.
There have been accidents at this intersection and 'I'm sure a number of near misses.
Because of the difficulty in getting out of the Guidant driveway onto Hamline Avenue, or
onto Hamline Avenue from Countfy Road F, drivers become more aggressive, and it's
, very difficult to be a driver heading through. I always move into an open lane to allow
them to get out, or drive alertly so as to position my to anow them to safely get onto
Hamline.
The traffic concerns at that comer are a huge issue for neighborhood residents. I feel
that this needs to be satisfactorily resolved before Guidant is allowed to proceed with
their expansion.
On the other hand, I am pleased for Guidanfs success and hope that their expansion
plan does proceed. Growth like this is good for Arden Hills. We just need to take care
to improve our infrastructure along with this plan.
Sincerely,
~
Sandra Larson
4409 Arden view Court
Arden Hills, Minnesota 55112
, .
e
eAttachment 4B...5
e,
_
_
_
ARDEN HILLS PLANNING COMMISSION - QCToaER 2; 2(lO2
2
StaffrevieWed their report dated September 26, 2002. Staffreconunended approval of the
Amended Planned Urnt Development of a CUb Foods and building addition to the
Shannon Square Shopping Center with conditions as outlined in their report.
Chair Sand invited applicant to make comment.
Paul Tucci, Oppidan, Inc., stated they were asking for a varian:ce for the setback to allow
a relocation of the existing Now Bikes and Fitness operation. He updated the
Commission on what the City Council had requested at the last Council meeting.
Commissioner ZimmetlnaI1 asked where the entrance would be to the Now Bikes and
Fitness space. Mr. Tticcireplied thaHhe entnuiCe would be from the southwest front
corner of Shannon Square. The proposed addition would be to thellOuthweSt corner at
the rear of the shopping center, creating additiottalspace for the tenant
Commissioner Zimmerman asked if it was true that they had removed the drive-thru
portion of the phannacy. Mr. Tucci replied CUb had reevaluated thedrive-thru pharmacy
aud it made more sense to take it off for this store, which would increase the parking.
Chair Saud asked if the name ofShailnon Square would stay the same. Mr. TUCCi replied
for tlietime being it would remain. th:e same.
ClmirSilttd invitMthepublic to nialce comment.
~ 1076 IsIandale ('!)' Avenue; Shoreview;expressedconcenfabbut the 'tmffic issues
with, this'developtJ1ent.
Chait Sand clbsed the publie'hemng at 7:13 p.m. '
Conunissioner ' 'Zimtnehrinn moved, sec611ded by' Conunissioner Ricke, to approve
Planning Case #02.26, Oppidan, Inc. Planned Urnt Development Amendment with the
followingC<ltldition.saild recomrnendatioll.S:'
1. The applicant negotiate ail easement with' the neigl\.boringpropelty owner
fur a Fire AcceSs drive arolllld the tear ofthebltilding.
2. The applicant construct and maintain an acceSs drive around the tear of the
building as per the Lake Johanna Fire Inspector's approvaL
3. All necessary building permits are approved by the Bltilding Inspector
prior to construction. .
The motion carried unanimously (5-0).
PUBLIC HEARING - PLANNING CASE #02-25 - GUlDANT CORPORATION. 4100
HAMLlNE AVENUE NORTH. PLANNED UNIT DEVELOPMENT MASTER PLAN
AND PRELlMARY PLAN
Chair Sand opened the Public Hearing at 7:15 p.m.
ARDEN HILLS PLANNING COMMISSION - OCTOBER 2, 2002
3
Staff reviewe9 ~ report dated Septem1;aer 29, 2002 and recommended approval of the _
preliminluy ,plat ,and planned unit, master plap with coIlditions and recommen9ations as _
outlined in their report.
Chair Sand invited applicant to make comment.
Dave Reimer of Guidlmt Corporation,and)udd Brasch, architect, presented ~ proposed
revised Master Campus Plan.
., ,
Mr. Brasch stated they had worked with the neighborhood regarding this concerns and
this Ilew pllw ad<1resSedlm\Dy pftbose co!1~. a:j)<$~t,W;y lm4elimirn!.ted 113,000
square feet of ptlice splICe lIIlq 4,52 parki!l8,gp,lICeji. He l$~, they lwJ.lowered btillding
heights at ,the perimeter of the siq, II(I,q inc;r~ heights lI.t the ~c;r. He stated they bad
decreased some of theatrtlctqreheights bypll\CiIlg some oUbepadOO,g levels below
grade. '
Comnrlssioner Bez4icf$: arrived lit 7:23 N>>.
Mr. Brasch addressed the traffic issu!lll th!It had been brol,tght I,tp. He noted they had
provi4e4 aMi~qnal aqces~ 1IWl, JlI~ a\p!ffie coJJtrol@v'io:;e at t,W; intm'Sel:tion to
allow the residents to' get . onto the roll4~ly.ile~ G~t would rebl,tiW
Cummings Park Drive (Guid;mt DriveNorth) prior to it being bmIed over to the City.
With respect to the lighting issues, be, statedtheY,hfll:r~ "!vi~the plllll. wbi.ch would
llllow for suffici.ent lighting for safety, but notba.ve excesS lighting. ae stated they would _
be vl!Cll.ting Fer:nWQ9d AVenue to nmc.e it a ClIlllJIusc\riv~pJ!<yam. He stated they -
would be narrOwing the street to redUCe speed and the resiclerJtsw.Qqld stillbe 3Ple to use
the road, except Monday through Friday 6:00 a.m. to 6:00 p.m. He indil;llted Guidant had
purchased the Nestle property, lIIl4 4m;iJlg,the p.rpce~'~'ll&!lll,isitiono,f this property, the
40 foot high batch tower was removed and some of the UUWle9 bit,wuinous was turned
into green :mat;e. ,tw fevi~c;d. the QW,~'s sc~e ll!ld. j.pdi!;.ate.dtJ.;l.ey were. op track.
Chair Sand asked when Guld;mt Was plaJ)t)jngt9,~~tfaffi<; itn~N'~ts tQ Femwood
Aven!le. Mr. Parrish replied traffic imprOvem.entsto Fernwo04 Avenl,te were not
ad.dressedm tbe,phasingphut b~e, FQI1\woQ!). AV~W9ll4lIlQt be a public street
once the preliminary plat w~aimmved!.ije'in4iAAi:ed~hlltblld been discussed was thll.t
FQI1\wood Aven!le would be maintained 'in its CtlI'rel).t state until the training center began
construction and theQ. lI.t. ,that, time! ,sbPrtly ~. ~iwPfQvQ.tWl).tll w Cummings Park
Drive, FQI1\wOQd woul\l, pe l)atTQweq, d9J!\TP,but ij mj~P\l',3PP.rpp-riate to make this one
of the conditiQDS.
Mr. Brasch stated they had not decided when they woulq be IllIffOwing FQI1\wood, but it
might be done around the same time as the training center construction.
_
_
_
ARDEN HILLS PLANNING COMMISSION - OCTOBER 2,2002
. -. _. - . .. -,-,.'. ,. ,-.' .
4
etc. on Guidant Drive were in pll1ce. He indicated Femwood would probably be
reconstructed in phases; it would not happen at! at once. '
Commissioner Ricke asked if they would need' all' updated traffic study at the end of
Phase 2. Mr. Parrish replied they could do a traffic study at the end of each phasl\ if the
Commission wanted, and tbiscould be made as a condition.
Comm:issionerRicke asked if Guidant could build tra:ils ort the campus, instead of a
monetary park dedication. Mr. Reimer replied there we,resOme trailS in place noW, and
they were considering adding additiollal trails on the cainpus. He stated they were
working with staff and the Parks Department on this issue.
Chair Sand invited the public to make comment.
Jim Paulet, 1285 WyncteSt Coll'rt, stated herepresenfed the neighborhood group that had
worked with Guidant. He stated his conunents were essentially the Same as he made at
the recent neighbothood meeting. He stated the neighborhood group was made up of
Midetitsofthe WyhCreslneiglibomood. He indicated they had reCeived sOme criticism
fut tliem8k:e up of the group, but effurts were made to include people inthesurtOunding
fRligliborhtiods.He stated they 'Were originally concetned abouftraffic issues, bUilding
h'eights;theplan tovl!Cate Femwood andthenotificatiol1 requirements. He noted they felt
the neighborhood meetings were very productive ,and they felt there had been significant
compromises> on GIlidant'spart. Heoutlinedthe major acoomplishtnentsthey had made
,with Gtlidlmt.l'Iellta:ted at notmie was it the goal ttHltoptI\e'(JXplltlsion plan, but rather to
hav-e<some say With Guidant on the expaitsion:He Stilted the t'esidents were also very
concerned iliattl1e>phailing plan be watched and folldWedvery closely and that MnDoT,
the CoUrtty, and the City make sure that all of the infrastructures were in place.
Pat Krellh, 1m Wynerest Court, stated they really likedGuidantgetnngrid of the 40-
fOOt'toWer 011' the Nestlepro~. 'He stated he hoped this development'did not stick up
abovethetreestoomuch,Hestated he liked what th~y did wilhthe parking lot. He stated
he would ,like' toilee the time changed for eVeuingacces~t\:) Femwood beginning at 5:30
p.m. instead of 6:00 p.m. He stated he liked thecotnnlent to' do a traffic study after each
phase.
hulStodda'td, 13'13 Katth'Lake Circle, agreed with Ihe other speakers and stated
Guidairt had been' a good neighbor, and even though he Was not anxious to see the
development tlike pll1ce, it was at least being done in a reasoilablemanner. He asked if
the traffic study that had been done took into account the two new proposed entrances
along COUrtty Road F and asked if they would have some type of traffic control at County
Road F and Hamline. Mr. Parrish replied that was an improvement they had been talking
about with the County.
Mr. Reimer replied the new entrai1ces were included in the traffic study.
bill Franke, 1228 Wynridge Drive, stated this was not turning out quite as he expected.
With respectto the Master Plan, he felt very comfOrtable to where the Master Plan had
gone. However, Guidant was asking the City to make decisions about things without a
Development Agreement. He asked why that had not been discussed with the
Commission. He stated he did not oppose the Master Plan, but'he wanted to know that the
ARDEN HILLS PLANNING COMMISSION ~ OCTOBER 2,2002
5
appropriate milestones were in place. He stated there were other tnaUe.rs to be l!ddressed _
such as whether or not the AUAR cameinona satisfu,ctory i>asis as W\ln asa nilmber of ,.,
things regarding the AUAR that would" need to be addressed He stated he was
comfortable, with the PllP pi;Oyj<led ,there was a Development Agreemtmt presented
solfiClime in the neM future llU<l prior to ,the, Col!llcit meetin.g a.t the end pfthemopth. He
stated his greater concem, wal! where ~ were ,h~gwith the preliminary plat. He
stated the prelimin;ny plat did not look anything like the Master Plan. He stated the
preliminary ph1t was subject, W reco11Sl1'tlCtion of Cummings PlICk Dijve 3J:l<l,installation
of traffic light:;. He al!ke4if F~~9P4 Avenl,tf\l WIJllProp~to~ vacated with this
prelia:ni.wuyplat. He stltte4 ,i1mrClll 9l'lm:efl:\ W/I.!!, wbJ;rew,etc theygQing with the
preliminary plat. ",' ,'.'. ..,. "
Mr. Reimer replied the traffic light WQ\!f<l.be ~ at C~~ Urivein200;3.
Mr. Franke asked aboll.t Lel>mm9nAv<;J:l\\e. Mr. a~!:h.rep1ied tbeyhl!4 nil CQntrol over
Lexington Avenue. ' ,
, '-
. , . . -' ;.
Mr. Parmh J;Cplieq the <;ityCl\mcil woy,14 i1pjlfPve ,tb,€i,DeveJo~ J\gt'~t, the
final AUAR, 3J:l<l.Fin!d Pll!t. ij", $tit~, ,tilt: ~11m'issi.\W- W~)lJ.1dQQtC9n$i4~ these. lie
stated the City wouldlmve a f9w.m!p~tpVI!PateJbe,~~~cmJFcmt:wood.Avenue
3lld there :were V/!QOlJ.ll&tateJavrs~~PV,qq)"',~:~ ~~ ~ ~,~ Commission
woul<l need to Ill3J<e a 4et~inl!P,<<w-witl:htbP:.~~mIt~tit W!S',C9>>Sist~twith the
City's Com,Iln:h\msiye ,.J;>hw.- Wi.:~A~,,~,,~v~LA~J~e, City
Council w,rymll~Yc~~tq:.VY~J~t..~~.~Ih<!.~~lwdQ.!:en _
that they40QQt(!p: P~~1$p~!;Ilt.4~~tfl tm!:b.e ~emt:~ st;!.tOO..theplJblW could
see the OevelQpment~cmtpx;~~jf~.ilPw.P:V~"XCQ~~ftb.eYw81l-ted.
. .' - ".;., - -- .:. . ..,", .' . ..<.~,:. -.~ '.'
Mr. Franke stated the City llhouldnot vacate Fe,J;QwQQd AV<:\Ule or lIPPl'Ove the plat until
Guid;mt ,~~ _':Vb~~y/\'!'~,lW~a-~~[~.,.~~:."@.ll:~I)p~P'F. He
indjcated 1111 o!,,~,. ill~~l!,~fll!, tQ.~)Id,,4rC$i,$~~-l;h~IW.Wl/.S~Qve4or
FemwOQd Aven\.l!ly.r-M.y~"~~,):ije:.~ ~,\~~~~,,~y. '~", to be
co1l1pleteq. He ~,~, Ij~W,tJl~J'VJ),Jlll1\b~~ ~~i!Il(Hb!fY.~ed to
spend more~ f~B <m,~.4~, , , ,-, " "
Sharon Klumpp, 1278 WyJ.lcrest {.,ane, state4 the ~gl1borh()Od committee \llld~0Qd a
lot of the <JetJri}s !:Cgw<ijn~ ~_lIffl,". ~J?,e,~ i.ft}l.~y ~ent furwllldwitb lIppmV1!Js that
were contingent tJpo~ the _~'Il gro~~_qt;t1l.e,[)lwllWPJnenlA~~t *. She
stated she woul4 f~l"be..tt~ if tJP~ ,W!lll'iWP~Y~!:Mti1l~t ~ apw;ovll1 of the
Developtnent Agrewl.ent"aOO' the AuAR. Mr.l'lim.$b. ~ijed it 'lu!d, been the pnwtice of
the City that C9n.4itiQ~ \\f~~Y ~~,fiit~Qf the Peve\()pm.ent Agr~enl,
that WM standard p[!ll.:tice,;w.4 if\l1e,lIPPli~W\Wl\li,lWpl:O~ed, itwa$. $Qmetb.i>>gtbat was
approved by the City Council. He observed that One of the mll.in ~qes,' c;afconcem WM
the proposed phasing plan. Mr. P<!l"riIlh stated that the phasing pl!lll would be incllJ<\ed as
a condition of the PtJP, the Oevel9~ A~~t.~the AllAR IDitjga.tic;aupll\ll.
Russ BertllCb, 4419~le Cirl;le,.~ ~ wM j)9Il~edah9qtthe tratlic,~ up on _
Lexington. lle ~edbeli'vedm.the.l<,anh LIIIoo liup.\iiyjsi!m l\Il4 cvetyQ~ wl\St1I1king ,.,
about what was going on. h1 theWC!lt3lldnortb'llitl.e, butQQt ou th.e, east, He $ted his
location off of Karth f"ake :was lc;acke<J m. He noted they Qnly,lwl two Qllt1ets onto
Lexington Avenue 3lld,traffic there was diffictlltat this time and it appear.ed,tc;a hi.m that
ARDEN HILLS PLANNn~G COMMISSION -OCTOBER 2,,2002
6
thece would be a lot more traffic coming down on Lexington once the Guidant campus
development began. He stated he did not feel ascornfottable with this proposal as the
other neighbors were. He asked how much more traffic would this development add to
Lexington Avenue. He indicated, with the proposed vacation ofPeniwoOO Drive, this
would add to the traffic on Lexington Avenue., He stated he did not believe that
Cununings Park Drive was a good spot for a traffic contl'Ollight. He asked what was
going to be done in the future for the residents of Karth Lake to be able to get out onto
Lexington Avenue.
_
_
1.
2.
3.
_ 4.
5.
Chair Sand closed the Public Hearing at 8:28 p.rn.
Commissioner Ricke moved, seconded by Comm;ssionetZitnmerman, to approve
Planning Case #02-25A, preliminary plat, with the following recommendations and
conditions:
1. A trail easement being provided on the west portion of the property in conjunction
with the final platting of the property.
2. The installation of a traffic signal at the intersection of "Cummings, Park Drive"
and Lexington Avenue at Guidant's expense.
3.
kect>t$fi'Ucting"eUnhnings Park Drive" at Guidant's expense in aCcordance with
plans'llild specmclitilinsappro"l:dby the. City Engineer.
. . . - - .
4:
'1!kciCtttidi'r otifdevelopttterlt i agreert1erlttcif .aeveloper inStalled public
improvements.
5. Provision of an access agreement to Xcel Energy.
6. Compliance withaj)plieable provisionsotthe City Code and related ordinances.
7. Satisfattion of a park dedication requirement as approved by the City Council.
The motion carried unanimously (6-0).
CommiSSioner Ricke moved, seconded by Commissioner Zimmerman, to approve
Planning Case #02-258, Planned Unit Development Master Plan, with the following
recommendations and conditions:
Approval of a Pun Permit and Development Agreement.
The phasing schedule follow the revised schedule proposed by staff.
An updated traffic study to be completed at the conclusion of Phase I and at the
conclusion of Phase II Development.
Approval of the Final Alternative Urban Areawide Review Mitigation Plan.
Submittal of a revised Drainage and Utility Plan as approved by the City
Engineer.
ARDEN HILLS PLANNING COMMISSION - ocrOI3ER 2,2002
7
Theli1()ti()~ C1Ilried u:n.aninl,()\iSly (6.,()).
Chair Sanllthanke<i all ()f the~del)tsand Quidant for w9r!cing together <m tJ.ris deveJppment
UN~$HERANp NEW ~U~JN,ES~
_
None.
REPORTS
A.PlAlmiQgCQ~i9Jlers
,-~ - - -. -. '-.
There were no CommiSsioner reports.
B. l3,fll(J
Mr. Pl!lrish upd<lted the CQmmission on the re<;ent decisions of the City Council.
C. CotUlcUMember
Cotql!:il M~~;1Pljk~'Y~k,j, ~ w:i~.~ ,Q.~t~w~,f!!mp,~'~i~Cq!JIlllis.uon
wo"!~ receive n9tj~~tiyw. .~.;P~l!b,i~~i,Y(~~~)~l;,.1Wt,~y' WllJ.lle!l'to _
paroc~te 9n the p~ CQ~ontw. ueftty~. SAAS~t1:uIf~ilw:~\!.kl QQ!
b 41 . ". . 4:.. Mr T ~..' , , . ' t.....:1th,e _it fthe
e s",ectW8 a 1l,~"Wm1J;lI~W~ID'M!' ,,','~',I,<Ii'~~ ~,l!J?PQJtltn;J,~ ""#';U:," '~'N() "
year.
ADJOURNMENT
Co .. D:, L- ..A .t..A b C .. Rezdi ,Ir /!d' th
" ~sS191;l~ Nf:(,,~ mqv~sewn",,,,, Y~..IDIW~~W:I;I';(" ',,' <;e",tp ,,~~qm , ,I)
meeting at 8:38 p.m. The motion camed unarnmously (6.,()).
_
, t
. ...
_
_ Attachment 4B-6
.
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5.
_
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBERI2, 2002 3
c. 2002 2nd Payment: Sewer and Watermain Rehabilitation Project: Visu-
Sewer Clean & Seal
d. Resolution No. 02-58: Approving the 2002 Technology Master Plan
MOTION: Council~ember Larson moved and Council Member Gf3nt
seconded a motion to 'approve the Consent Calendar 'and
authorize execution' of all necessary documents contained
therei11.tf1e riiOtiOti eattiedorianimously (5-0).
4.PUBUC lNQUllWl:SIINl'ONMATIONA:L '
Mayor Probst tnVltcdany public coii'l:fi1etitsthatwete 110t on the agenda.
,
Pat Kreon. 1230 Wvnerest Court, stated after the 'City Stopped. pumping'Kaith
Lake, Ms. Jacobsen's basemtmt fia6dried up. H~ stated his yard had also dried up
and Karth Lake was going down at the present time.
;' :~: ., I" ,.
PlJ'BUC.:<<fE~n .,'
f
None.
6. COMMl1NtrYSJU.tVlCES
A. PIUlitling CHeNij~ ()t,,1~(Gu.itilitPreli'jiliitilty "lilt and POO
Mr. Parrish eiCplliirtedOO(ilfffit waS' t'~ttu~sting appro~16ftwo items: A
Preliminary Plat and aPlanrietl tJriitbevelopment MlclterPlan. Hesfuted the
Planning Cottnnissi()1i recbttltiieiided approval of the PreliminarY Plat with
conditions as noted in the 'Staff's Novefriber6, 2002 repOrt.'
Dave Reimer, GuidantCoIVoratio'tl, stl111tnatized the neighborhood work group
process.
Judd Brasch, RSP, reviewed the PUD site plan, building heights and site density,.
light pollution from the parking ramps, ttaffic levels ()n.'Guidant Drive North;'
residents' access to Cummings Park, Guidant Campus Aesthetics and the proposed
schedule.
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 12,2002
4
_
Council Member Rem requested the infonnation presented tonight be placed on
the City's website.
Jim Paulet. 1285 Wvncrest Court, stated he represented the neighborhood group
that worked with Gy,i,dMt, He in4iGa~d the, ,n~WtbQrh,Qqd "grouP" ~QD.$i$ted of
residents of the Wyncrest Neighborhood, which islQcated directly north of the
GuidmltProperty, l,J:e stated tlli: group had CQm.et9&etber~~attending the open
meeting held on Man:h 7, 2002, when Guid~~.Wlyeile4 ~ir'qam.pus plan. At
that time, they had manY concerns that included traffic, building heights. location
of Fernwood, and the notification require~t1~tJMr\Yer~iupl~~,lie s!3tedthey
had requested and Guidant agreed to meet with the neighborhood. He stated over
the summer thr;y h~ld five meetings, which t4~y felt Were Ye{y pr04uctive. He
noted Guidant was willing to listen and respond. . He uulicated the resulting
co.mw-omises ,were sjgnil;ica,nt W1d was sO()1ethjR~bp*' Qpjoo.ut aiJ,d qei~bo.rs
collldlive with. He n:qpeSted,;l copy oft~AMf\J{ 7ltwi,y.' ,,-
..- ...--." < . .
Pat Krenn~ 1230 Wvncrest Court. stated based on the past expl:ri.ence, he
requested that storm waterru.Omni from the GuidantRfo,}\l~,Y~~dr~i~ into
Karth Lake. ' ,
_
EtlRobinson~ 1370.~olI~n ,.Av:ell,!e, stated bis concern W;lS how tbis proposal
was going to impact traffic in the City. H:e ~ij~O~~i)V~ilV} c;!(cellent
nr;ighbor and he did not want to oppose the exparis.i()n,buthe did"have a concern
regarding the fQ~.P.ot ~ipg~em~~.tlw.,inq:~~ipJ;r~~<ijelWted there
were no prOPOSals for bus stops, park and ride areas, or bus shelters. He stated
Guidant was not encouraging their emPloyees t9 Gat" popl Qf~epublic transit,
which he believed, would impacted 1:41: Cil:y wi,tJ?, severe CQn~stiQnover time. He
statr;<! the ZottingCodes <lid not relate tp th~.k:i.ndof.l.<OU8."$.ti,Q.U prOblems they
were facing at this' time. lIe Mked if Guidimt c01.l14l!vQid spcmQ.jng&-oIUeQf the
. .. .'- .
money they were proposing to spend on parking ramps and instead, work with the
Metropolitan Council to enCO\lfage their.empIQYeest() u.se p1.lblic transit. He asked
if the City would be better off by accommodating Guidant, with respect to the
traffic.
GeneScales.41~6 James Circle. asked if the ADAR comments could be
extended a couple of days. .
.
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\
ARDEN HILLS REGULAR CITY COUNCIL MEETING MlNUTES
NOVEMBER 12, 2002 5
Ma.yor Probst replied if the comments came in the next day or two, they would not
be rejected. Mr. Parrish noted if the Council wanted to extend the 30 day
deadline, they could do so.
Nlr..,lleimer replied they would accept comments concerning the ADAR through
Friday, November 15, 2002.
Mr. Seales stated he lived in the neighborhood for over 30 years and he had a
concern regarding the traffic. 'He stated" he l'Jelieve the nuinbers on thetl"affic
study were understated. He expressed concern about the traffic on Hamline
AMm:8'rideommetited thatil.C~to Hamline Avenue was already diffiCult at
tlriil'ntfte. 'If-e' indicated (}uidM:t Was 'a good neighbor and shoUld be entitled to do
what thCl:Y wahtlfl:4b'trtGiiidatrt' sproperty was oOliIlded to the west an:d north by
.smgt'e tatnilYhOl'hes'~ th68etleigb.bots had some rights alS()~He 110ted<1uidant
'had done a good job with the Master Plan, but he believed there were' other
alternatives that had not been, explored. He believed the City Council and the
Planmn, ,.,',', g, Cd" ',',', tiJ,ttl,',', fi",.SIll" 'on,', riiombe,' 'rssho, ul,d, hav"e,' atten,," ded, th,e, "ne,',ig,' hborho(')(f,rtleftings, .
, Hen6ted;tfie~ fu~ 'vvestl1!i<fSlibtnitted"3"petiti:otitegartnng a traffic signal
an:detimrtIetlts' toe the Ceuncil, butthey had not received a reSponse.
" Mrs. Jttdv F tanke, 1228,Wvnrid2e Drive. thanked Guidant for,workiu~,with the
neighbors. She noted Guidant was veryappl'oochable ifpeople MdanY''queslions.
She noted there were still problems, including traffic, but Guidant was taking this
stepby;s~; ,'; , , "
, ~at,l(;reiin. asked if the City could update the Codes to include bicycle paths and
trails t'(f;enctimt~ ;tr~eto 'ride their bikes to work. He requested bicyc1etacks
alsO beadtledto theGtiidant~.
M01'l0N::Council' 'Member Grant moved and Council Member
, "Aplikowski seconded a motion to approve Planning Case No.
02-25: . Guidant Preliminary Plat and final PUD' \vith
oonditiolJ.sas outlined in the staffs November 6,2002 report,
reviSing recommendation number three 'to read, '''An updated
traffic study and parking capacity review be completed at the
eonclusion of Phase I development".
J
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 12,2002 6
_
Council Member Grant requested the, park.ingcapl.lCine,s be trac.ked wit1).th.e
projections and how it related to the traffic study.
Mr. Reimer replied they constantly monitored the parking and would continue to
do so.
The motion carried unanimously (5-0).
B. Planning Cas,eNo. 01-30: NelsoJ}P\!]l};:lten$W~,
.' . .-' . .
., . .
Mr. Parrish e~plained the Cquncil h,i9" ;pren99mY ,.~PBfove<l.<!', ,Pgt;d, VJli~ '
Devdopm,eJ.1t for 31~0 qe'Ve4uW. AVeu~,~ttb~iJD~uW.~r lQ,@{),e1 ~g,;
which allowed for an 8,9QO sq\lllI~ f09t.o~~~lltiPi. S~!l, it w~,~t
anticipated that construction. woul4 :b<r~,~m;~.~."W".2Q,Q~~ .~', _~..
was requesting a&ix mO!lth~tension, '
. MQUON: C:Q~~I, M~w.Jwr~'J~Y~"i.itll~,~qml.c.il~l
APm:9W~~olld~l~.>WP\i.9n'lP,"~9l'9~~l~~,~~i~~':
01-30: Ne~\>n PUP~~n." ,,]be mt)~~;~~f
unanimously (5-0).' ' , ,
_
7.
~- /\- '1' '.
9f~RATION:S"~.~;~~~~"
A. Resolution No. 02.59: Receiving :til.e Feasibility Stu4YofK~ J:<3,~'
East and Inger$on NeigilbQrhood$'2003 PMP
;J .L . ~.' .
rytr. Brown explained tb.e (]1?tm.cU hadl.lJ.itJl~,ihefr~qll,Qf~.~Mibilio/,
report for the 2003 Pavement Management PrQ~,;9J}\s,~~}QIZ.002.,~
2003 PMP included the Karth Lake East and the Ingerson neighborhoods. He
stated the 2003 budgetallio inclJ.ldedtheseal cQl!,~ of 1Ae., J.1eigh~rhppd.b9und
by Highway 96" Hamline Avenue, Highway J.Q aJ.191-694. ,a:~s~ted the work was
not proposed to be assessed, aJ.1d resi!i~nt$ of th~~~lll coatiJ1g neighborhoods had
not been directly infonnedpfthe P(ojectto~te. TheSejil(j9<iting work would be
done under a separate contr<.1,ct from tb!:w9rkincl1,l4!<dilltb~t;easibi.lity repQrt.
"
Council Member Rem requested the City EngiJ.1eer devel,QPliome other options _
regarding the Fernwood area.
.. '" ..
_
_ Attachment 6Bl-2
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ARDEN HILLS PLANNING COMMISSION - MARCH 5, 2003
2
Joe Freking, 1131 Amble Drive, asked what happened after this step. Chair Sand
explained the four parts the Commission was being asked to approve tonight.
Mr. Freking asked if they were past the point of addressing traffic impact. Chair Sand
replied Mr. Freking could bring up traffic impact at any time, but it might be more
appropriate to wait for item 2.
There were no further comments made for or against the Final Plat.
Chair Sand closed the public hearing at 7: 15 p.m.
Commissioner Zimmennan moved, seconded by Commissioner Smithkl1echt to approve
Planning Case #03-04, Guidant Final Plat, 4100 North Hamline Avenue with the
following conditions and recommendations:
1. Execution of a development agreement prior to signing the final plat.
2. Provision of an access easement to Excel Energy prior to signing the final plat.
3. Compliance with applicable provisions to the City Code and related ordinances.
The motion carried unanimously (6-0).
B.
PLANNING CASE 03.OS:GUlDANT. 4100 NORm RAMUNE AVlr.NUE.
MASTER PLAN PUD AMENDMENT
Chair Sand opened the public hearing at 7:16 p.m.
Staff stated applicants were requesting approval of an amendment to the previously
approved Master Plan Planned unit Development. Staff recommended approval of the
Planned Unit Development Master Plan Amendment with conditions as outlined in their
February 27,2003 report.
Mr. Hellegers noted staff had received a letter from Sandra Larson, 4409 Arden View
Court, expressing her concern regarding traffic flow.
Chair Sand invited anyone for or against the Master Plan PUD Amendment approval to
speak.
Joe Freking, 1131 Amble Drive, expressed his concern about traffic coming onto Guidant
North. He asked how many cars would be exiting and entering the campus during rush
hours. He asked what the traffic study said regarding traffic. He noted trying to channel
the traffic out of the north of the property will create additional backup of traffic.
Linda Amble, 219 Amble Road, expressed concern about traffic at County Road F and
Hamline. She asked how they could move up the plans, instead of waiting 12 years. Mr.
Parrish replied this has been a long-tenn issue. The challenge they had was dealing with
both the State and County. He noted that the County had indicated they were willing to
put in some type of a traffic control in that area, but the State had long-tenn plans for that
area. He indicated if this intersection would qualify as a hazardous intersection, the State
t .. ,
ARDEN HILLS PLANNING COMMISSION - MARCH 5, 2003
3
had money set aside for such intersections, but the City would need to pay for A
engineering fees to show it was a hazardous intersection. ,..
Pat Kren, 1230 Wyncrest Court, stated the two parking lots on the southeast portion
seemed to have changed the directions as to where they were dumping the traffic. He
expressed concern about additional traffic being put onto County RoadF. He stated it
was his impression that the main traffic would be going out on Lexington Avenue. He
noted if they directed traffic onto County Road F, it would cause additional problems at
Hamline Avenue and County Road F.
John Larson, RSP Architects, replied the two ramps they were talking about had moved
slightly to the west of the original location, but the access was alWl/.)'$ anticipated onto
Lexington with a secondary access onto County Road F. He stated it was part of the
original drawing and it had not changed.
Chair Sand asked if Building K had moved to the north. Mr. Larson replied it had been
moved approximately 100 feet, which would make access for a road that was not in the
original plan. He noted there would be two ways out to Lexington and two ways out to
Fernwood.
Chair Sand asked with the new road going out to Fernwood, did that impact the traffic
study as to where cars were going to go, or where they would likely go. Mr. Larson
replied they did not anticipate it would impact the traffic flow. He noted it was
anticipated ,there would be some type of controls and the employees would not be exiting _
or entering at that location. He noted this was intended to be for short-term, visitor
parking only.
Commissioner Zimmerman asked if the entrance and the exit was the same on lwth
ramps. Mr. Larson replied they would enter and exit at or near the same point.
Chair Sand asked if they had eliminated a road that would have allowed more traffic onto
Fernwood. Mr. Larson replied that road he was referring to was for emergency access
ouly, so it was eliminated.
Commissioner Zimmerman asked if there would be reserved parking for the, employees.
Mr. Larson replied no. The reserved parking would be for higher-level executives only,
there would also be reserved parking for visitors.
Commissioner Zimmerman asked if they could, within reason, control how the traffic
would flow in and out of the campus by reserving parking spots for employees. Mr.
Larson replied they had been working with Metro Transit about alternative modes of
transportation. He also noted Guidant was considering some type of a shuttle service to
aid in traffic flow also.
Commissioner Zimmerman suggested they attempt to control traffic flow by restricting
exiting out of the ramps. _
Commissioner Ricke asked if traffic would be able to turn left onto Lexington out of
Ramps 5 and 6. She noted it would be difficult to make a left-hand turn onto Lexington
during rush hour. Mr. Larson replied there was not a traffic signal anticipated for that
l . l\;~ .
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.
ARDEN HILLS PLANNING COMMISSION - MARCH 5,2003
4
intersection, but they were anticipating the employees would go to the north entrance
through Cummings Park Drive where it was signalized to turn left onto Lexington
Avenue.
Chair Sand asked what was Guidant doing to see determine what kind of signalization
would be implemented at County Road F and Hamline. Mr. Larson replied he did not
know the current status of discussions regarding signalization.
Commissioner Ricke noted as a user of County Road F and Hamline, one of the problems
was getting onto Hamline going south. She noted the speed limit was 50 mph. She asked
if they could get the speed limit reduced earlier. She indicated it was very difficult to get
out.
Marilyn Chom, 1453 Arden View Drive, stated she had lived in the area for two years
and there have been multiple accidents at that intersection. She noted the traffic on
Hamline Avenue during rush hour was backed up and made it very difficult for
pedestrians, including herself, to cross at the trail. She asked if anything could be done
about that issue.
Mr. Parrish stated they had discussions with the Ramsey County Traffic Engineer
regarding timing of signals. He noted the signals would be timed to reduce stacking
Issues.
Commissioner Modesette noted parking ramp 5 would not be constructed until 2006 and
parking ramp 6 would not be constructed until 2010 through 2015. She noted this was a
long-term development.
Mr. Parrish summarized the phases of the Guidant campus for 2003 through 2018. He
stated that before a particular phase of development could occur on the campus, there
were certain traffic improvements that would need to be addressed. Mr. Parrish
characterized the traffic improvements as "circuit breakers" to help moderate the traffic
from the campus. He noted each time Guidant completed a phase of development; they
were required to update the traffic study for the site.
Chair Sand noted there was also a gap between 2006 and 2010 before Guidant went into
Phase Two.
There were no further comments made for or against the Master Plan PUD Amendment.
Chair Sand closed the public hearing at 7:55 p.m.
Commissioner Ricke moved, seconded by Commissioner Zimmerman to approve
Planning Case #03-05, Guidant Master Plan PUD Amendment, 4100 North Hamline
Avenue with the following conditions and recommendations:
1.
The Applicant shall continue to abide by the conditions of approval as stated in
the approved Master Plan PUD.
The motion carried unanimously (6-0).
,. ) t:'1'-',
_
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~
EN HILLS
MEMORANDUM
DATE:
Agenda Item 6.B.3
March 13, 2003
TO:
Mayor and City Council
Peter Hellegers, City Planner HI-
;.:--
Case #03-07 Guidant Corporation, 4100 North Hamline Avenue
Site Plan Review Building Addition "f'
FROM:
SUBJECT:
Requested Action
The applicant is requesting approval of a Site Plan Review for Building Addition "f'
Backl!:round
The City has recently reviewed the following requests for this property:
Planning Request Address CC Action
Case
02-05 Site Plan ReviewN ariance 4100 Hamline A vetlue 4/29/2002 (A)
Building L (Training Center)
02-25 Master Plan PUD and 4100 Hamline Avenue 11/12/02 (A)
Preliminary Plat
Building Addition I was contemplated in the previously approved Master Plan PUD as a 52,000
square foot facility with a height of 30 feet. The proposed plans for this Site Plan Review show a
54,000 square foot facility which is 32 feet in height over most of the building and reaching 36
feet 6 inches at the highest point (mechanical penthouse area).
PC #03-07- CC Memo 031303 - Page I of 2
).~- ~ ..' II;
Planninl!: Commission Recommendation _
In Planning Case #03-07 the Planning Commission recommended approval of the Site Plan
Review for Building Addition "f' with the following conditions:
I. The applicant shall obtain final plat approval prior to the issuance of an occupancy
permit.
2. A final grading, drainage, and utility plan be submitted to and approved by the City
Engineer.
3. The applicant shall submit a landscape performance bond or other surety for 125% of the
cost of materials and installation valid one full year from the date of installation prior to
the issuance of a building permit.
4. The applicant shall obtain all necessary permits from the Ric,e Creek Watershed District,
MPCA, and other governmental entities.
5. Compliance with the Zoning Code and related municipal ordinances.
6. The applicant shall provide a landscaping plan and planting schedule for the
Supplemental Planting Zones which shall require final review and approval by the City
Planner.
7. The applicant shall address deficit in the 4.5 to 5 caliper inch category of the Landscaping
Requirements and any changes in this regard shall require final review and approval by
the City Planner.
Options
_
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
.. . . .it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for Mencv Actions
The City of Arden Hills received the completed application for this request on February 3, 2003.
Pursuant to Minnesota State Statue, the City must act on this request by April 5, 2003 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Attachments
6A3-1
6A3-2
Planning Commission Memo February 27,2003
Planning Commission Minute Excerpt - March 5, 2003
.
PC #03-07- CC Memo 031303 - Page 2 of 2
_
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r '_I
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_ Attachment 6B3-1
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EN HILLS
MEMORANDUM
DATE:
PC Agenda Item 4.D
February 27,2003
TO:
Planning Commission
FROM:
Peter Hellegers, City Planner
SUBJECT:
Case #03-06 Guidant Site Plan Review Building Addition "f'
4100 North Hamline Avenue
Requested Actiou
The applicant is requesting approval of a Site Plan Review for Building Addition "f'
Backnound
Surrounding Area
Industrial
Industrial
I-I: Limited Industrial
Office I Utility
N/A
East (Shoreview)
N/A N/A
West
Low Density Residential R-I: Single Family Residential
Single Family Residential
PC #03-07- PC Memo 022703 - Page I of 6
Site Data
Industrial
Light Industrial! Office
I-I: Limited Industrial! PUD Overlay
92.78 acres (4,042,646 square feet)
N!A
Relatively flat.
Background
The City has recently reviewed the following requests for this property:
Planning Request Address CC Action
Case
02-05 Site Plan ReviewNariance 4100 Hamline Avenue 4/29/2002 (A)
Building L (Traininl! Center)
02-25 Master Plan PUD and 4100 Hamline Avenue 11112/02 (A)
Preliminary Plat
03-04 Final Plat 4100 Hamline Avenue Pending
03-05 Master Plan PUD 4100 Hamline Avenue Pending
Amendment
03-06 Site Plan Review Building L 4100 Hamline Avenue Pending
(Training Center)
03-07 Site Plan Review Addition 1 4100 Hamline Avenue (Current Case)
Building Addition I was contemplate in the previously approved Master Plan PUD as a 52,000
square foot facility with a height of 30 feet. The proposed plans for this Site PlljD. Review show a
54,000 square foot facility which is 32 feet in height over most of the building and reaching 36
feet 6 inches at the highest point (mechanical penthouse area).
Site Plan Review
The following provides an evaluation of site plan and related requirements based on the attached
plan set:
1. Landscape Lot Area - Landscape area requirement met; Landscaping requirements not
met.
Under the City's landscape plan design requirements 168.75 caliper inches of trees are
required (the minimum total caliper inches required for trees can be arrived at by dividing the
PC #03-07- PC Memo 022703 - Page 2 of 6
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gross square footage of all floors of the building [54,000] by 320) for this case. The
applicant has proposed 50.5 caliper inches of deciduous and ornamental trees in the provided
area near Building Addition 1. In addition the applicant has provided 66.6 caliper inches of
coniferous trees in the area surrounding Building Addition I. The applicant has also
proposed supplemental landscaping of ~ caliper inches to be located in two supplemental
landscaping zones on the site. The two supplemental landscaping zones are located at the
northwest comer of the Guidant Campus, just west of Building 0 (the former Liv-A-Snaps
building) and the other location is along the east edge of the existing parking on Lexington
Avenue. The result is 242.6 total caliper inches. This level of landscaping exceeds the sheer
numerical requirement by 73.85 caliper inches. Due to the fact that the majority of this
landscaping is located in the supplemental planting zones, and the landscaping around
Building Addition I does not meet the categorical requirements (see table below), additional
information will be necessary to detennine that this Site Plan meets the landscaping
requirements. Additional information should show approximate locations and descriptions of
the landscaping to be incorporated in the supplemental planting zones. Also, staff would
encourage the applicant to better address the 4.5 to 5 caliper inch category. Currently, this
area is not addressed by the landscaping provided around Building Addition 1.
Caliper Inches of proposed trees are outlined on the table below
This table does not include the caliper inches from the supplemental planting zones. The
coniferous trees proposed by the applicant actually fall somewhere between the categories
listed below as they are 3.33 caliper inches (8-foot height divided by 2.4). Staffhas included
the coniferous trees in the 2 to 3 caliper inch category.
1-2 Stories
50 % (84.5 inches)
30 % (50.7 inches)
20 % (33.8 inches)
Proposed # of
Caliper Inches
99.6 caliper inches
17.5 caliper inches
o caliper inches
In addition to the trees outlined above, the applicant is proposing to plant shrubs and various
perennials around the building.
2. Height ~ Meets Code Requirement (as allowed per PUD Amendment)
The maximum building height allowed in the I-I Limited Industrial District is 35 feet. The
previously approved Master Plan PUD called for this building to be 30 feet in height. The
proposed elevations show a building height of 36 feet and 6 inches at the highest point. The
amended Master Plan PUD allowed for this I-foot, six-inch variance in height from the
zoning requirements.
PC #03-07- PC Memo 022703 - Page 3 of 6
3. Parking. - Meets Code Requirement
Parking for Building Addition I would be accommodated through the existing surface
parking on the site and through ''Proof of Parking" should it be necessary to add more spaces.
Office 39,000 156
Visitors 0 10
Research 15,000 0*
Totals 54,000 166
*This space is programmed as a research area for employees currently located on site and
would therefore not require ~tional parking.
4. Access and Circulation (Meets Code Requirement)
The Building Addition I can be accessed through a drive off of County Road F or indirectly
off of Femwood Avenue.
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The Fire Inspector has reviewed the plans and has not indicated that the access and _
circulation of the property would be a problem. However, additional hydrants may be ..
required.
5. Signage - Not Addressed
Based on the sign ordinance, the property is in District 7, or those areas zoned I-Flex,
Gateway Business, or other commercial or industrial district without frontage on a roadway
designated above. ' This would allow the applicant to apply for one 45 square foot wall sign
on the building that could be administratively approved. Otherwise, a sign standard
adjustment application would be required in the future.
6. Grading and Utilities (Meets Code Requirements)
The property would be serviced by existing utilities (sewer, water, gas, electric, and
telephone). The City Engineer did not indicate any problems with the grading or utilities.
Site plan approval would need to be conditioned on final approval of grading, drainage, and
utility plans by the City Engineer.
PC #03~7- PC Memo 022703 - Page 4 of 6
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Compliance with the City's erosion and sediment control ordinance during construction is
_ also necessary.
7. Aesthetics - Meets Code Requirement
A colored building rendering is included for your review (A400). At this point, there are no
defined design criteria in the Limited Industrial Zoning District. The elevations indicate the
use of cast stone, architectural metal panel, and glass. These materials are relatively
consistent with those shown in the approved Master Plan PUD.
Staff Recommendation
In Planning Case #fJ3-07 staff recommends approval of the Site Plan Review for Building
Addition I with the following conditions:
1. The applicant shall obtain final plat approval prior to the issuance of an occupancy permit.
2. A final grading, drainage, and utility plan be submitted to and approved by the City Engineer.
3. The applicant shall submit a landscape performance bond or other surety for 125% of the
cost of materials and installation valid one full year from the date of installation prior to the
issuance of a building permit.
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4. The applicant shall obtain all necessary permits from the Rice Creek Water Shed District,
MPCA, and other governmental entities.
5. Compliance with the Zoning Code and related municipal ordinances.
6. The applicant shall provide a landscaping plan and planting schedule for the Supplemental
Planting Zones which shall require final review and approval by the City Planner.
7. The applicant shall address deficit in the 4.5 to 5 caliper inch category of the Landscaping
Requirements and any changes in this regard shall require final review and approval by the
City Planner.
Ontions
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
.. .. .it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
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PC #03-07- PC Memo 022703 - Page 5 of 6
Deadline for Al!'encv Actions
The City of Arden Hills received the completed application for this request on February 3, 2003.
Pursuant to Minnesota State Statue, the City must act on this request by April 5, 2003 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Attachments
4D-1 Applicant's Description of Request
4D-2 Plan Set for Building Addition 1 (Training Facility)
PC #03-07- PC Memo 022703 - Page 6 of 6
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Attachment 4D-l
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Ouidant Corporation
Campus Master Plan
Land Use Application - Description Request
February 3, 2003
Description of Request (supplement)
1) Ouidant is requesting the approval of the final plat of GUIDANT FIRST ADDITION and
vacation of various utility and road easements along Femwood Avenue.
2) Guidant is reqUesting an amendment to its Campus Master Plan P.U.D. The purpose of the
amendment is to allow the re-orientation of Building L and Building K in order to create a
more aesthetieally pleasing future main arrival point for the campus. Ouidant is also
requesting an increase in building area of Building L from 108,000 square feet to 112.000
square feet. Initially, in the spring of 2002, Building L received site plan approval for
111,000 square feet. As a result of re-orienting buildings 'L' and 'K' the following
modifications will also be made to building 'M': a) reduce building area from 138,600 square
feet to approximately 130,000 square feet. b) reduce the building footprint by 6,300 square
feet. c) rotate the building 90 degrees. Refer to the revised Campus Plan drawing submitted
with this application.
3) Guidant is requesting site plan approval for Addition '1'. This project is a two story, 54,000
square foot addition to existing buildings 'D' and 'E'. There will be a small mechanieal
penthouse above a portion of the second floor. The project will provide for research and
office space.
4) Ouidant is requesting site plan approval for Building 'L'. This project is a three story,
112,000 square foot building. It will be connected to existing building 'F' but will be
considered a separate building by building code standards. There will be amechanieal
penthouse above a portion of the third floor. This project will provide space for Ouidant
employee training as well as a small number of visiting physicians.
Page I of 1
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ARDEN HILLS PLANNING COMMISSION - MARCH 5, 2003
5
C.
PLANNING CASE 03-06: GUlDANT. 4100 NORTH HAMUNE AVENUE. SITE
PLAN REVIEW BUILDING "L"
Chair Sand opened the public hearing at 7:56 p.m.
Staff stated applicants were requesting approval of a Site Plan Review for Building "L".
Staff recommended approval of the Site Plan Review with conditions as noted in staff's
February 27,2003 staff report.
Chair Sand invited anyone for or against the Site Plan Review Building "L" to speak.
There were no comments made for or against the Site Plan Review.
Chair Sand closed the public hearing at 8:03 p.m.
Mr. Larson summarized the materials to be used in the building.
Chair Sand asked which building would have corporate offices in it. Mr. Larson replied
it would be Building K. Building L was the training facility. He noted this building
would be built at the beginning of the three year phase, while Building K would be at
least three or four years out.
Chair Sand asked what Building F would be used for. Mr. Larson replied it would be an
administrative building.
Commissioner Zimmerman moved, seconded by Commissioner Bezdicek to approve
Planning Case #03-06, Guidant Site Plan Review Building "L", 4100 North HamIine
Avenue with the following conditions and recommendations:
1. The applicant shall obtain final plat approval prior to the Issuance of an
occupancy permit.
2. A final grading, drainage, and utility plan be submitted to and approved of the
City Engineer.
3. The applicant shall submit a landscape performance bond or other surety for
125% of the cost of materials and installation valid one full year from the date of
installment prior to the issuance of a building permit.
4. The applicant shall obtain all necessary permits from the Rice Creek Water Shed
District, MPCA, and other governmental entities.
5. Compliance with the Zoning Code and related municipal ordinances.
The motion carried unanimously (6-0).
D.
PLANNING CASE 03-07: GUlDANT. 4100 NORTH HAMUNE AVENUE. SITE
PLAN REVIEW BUILDING ADDITION "I"
Chair Sand opened the public hearing at 8: 17 p.m.
."t- .
ARDEN HILLS PLANNING COMMISSION - MARCH 5, 2003
6
Staff stated applicants were requesting approval of a Site Plan Review for Building "r'. e
Staff recommended approval of the final plat with conditions as noted in their February
27, 2003 staff report.
Chair Sand invited anyone for or against the Site Plan Review Building Addition ''I'' to
speak.
There were no comments made for or against the Site Plan Building Addition.
Chair Sand closed the public hearing at 8:21 p.m.
Commissioner Ricke asked why they were not including caliper trees of 4.5 to 5 inches
around this building. Mr. Larson replied this particular location was adjacent to a large
surface lot and there was not a lot of green space to work with for planting that size of
caliper trees. He noted they wanted to plant the trees oflarger size caliper inches in other
locations, including Lexington Avenue, and also along the northwest comer of the site.
He noted trees planted in those locations would aid in screening and by planting them in
those areas, they would not need to be moved in the future.
Commissioner Zimmerman recommended that, from a landscaping perspective, they look;
at this as a total development and not put emphasis on landscaping each individual
building, but to look at the landscaping on the entire campus.
Mr. Hellegers staff was looking for the applicant to submit a landscaping plan and
planting schedule to the City for the "Supplemental Planting Zones".
Commissioner Ricke, asked if Guidant was accepting condition llumber 7 as
recommended by staff. Mr. Larson replied they were. He noted the trees they were
proposing to put in along Lexington and at the northwest comer of the campus would be
planted this summer.
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Commissioner Ricke moved, seconded by Commissioner Zimmerman to approve
Planning Case #03-07, Guidant Site Plan Review Building "I", 4100 North Hamline
Avenue with the following conditions and recommendations:
1. The applicant shall obtain final plat approval prior to the issuance of an
occupancy permit.
2. A final grading, drainage, and utility plan be submitted to and approved by the
City Engineer.
3.
The applicant shall submit a landscape perfonnance bond or other surety for
125% of the cost of materials and installation valid one full year from the date of
installation prior to the issuance of a building permit.
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4.
The applicant shall obtain all necessary permits from the Rice Creek Water Shed
District, MPCA, and other governmental entities.
5. Compliance with the Zoning Code and related municipal ordinances.
>, -4. '
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.
ARDEN HILLS PLANNING COMMISSION - MARCH 5, 2003
7
6.
The applicant shall provide a landscaping plan and planting schedule for the
Supplemental Planting Zones, which shall require final review and approval by
the City Planner.
7. The applicant shall address deficit in the 4.5 to 5-caliper inch category of the
Landscaping Requirements and any changes in this regard shall require final
review and approval by the City Planner.
The motion carried unanimously (6-0).
UNFINISHED AND NEW BUSINESS
A. ZONING ORDINANCE UPDATE.
Staff stated the draft of the Zoning Chapter of the City Code would be presented at the
April meeting of the Planning Commissions. Mr. Hellegers requested if there were any
suggestions, comments, or recommendations from the Commissioners to let him know
prior to the April meeting.
B.
COUNTY E-2 AND CLEVELAND AVENUE MORATORIUM UPDATE
Staff stated the City Council had approved a moratorium on certain parcels in the vicinity
of County Road E-2 and Cleveland Avenue. Mr. Hellegers noted as a result of the
moratorium, the Planning Commission would review the affected area at the April
Planning Commission meeting.
Chair Sand requested staff look at the area around the day care center off of Highway 96
and Hamline Avenue. Mr. Parrish noted there were a number of inconsistencies and one
of the things they were talking about at the staff level was to bring one or two of these
inconsistencies at a time to the Commission as the agendas allowed.
Chair Sand asked if they modified the Comprehensive Plan, did they need to get the
Metropolitan's Council approval. Mr. Parrish replied if it was a minor change, they
would not need to get their approval, but if it was a major change they would.
Commissioner Modesette requested a color-coded map showing the bituminous, as well
as the right-of-way easement, and the right-of-way for the power line for the next
meeting.
REPORTS
A. Planning Commissioners
None.
B.
Staff
None.
----,.4>
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~
EN HILLS
MEMORANDUM
DATE:
Agenda Item 6.B.2
March 13,2003
TO:
Mayor and City Council
Peter Hellegers, City Planner ~
Case #03.06 Guidant Corporation, 4100 North Hamline Avenue
Site Plan Review Building "L"
FROM:
SUBJECT:
Requested Action
The applicant is requesting approval of a Site Plan Review for Building "L".
Backl!round
The City has recently reviewed the following requests for this property:
Planning Request Address CC Action
Case
02-05 Site Plan ReviewNariance 4100 Hamline Avenue 4/29/2002 (A)
Building L (Training Center)
02-25 Master Plan PUD and 4100 Hamline Avenue 11/12/02 (A)
Preliminary Plat
A site plan review was approved for this site in April of2002. Since that time there have been
significant changes to the design to require a new site plan review. While there have been many
changes to the site plan several site plan issues would remain the same. The site plan shows the
orientation of the building changing from the original relatively straight east-west location, to a
PC #03-06- CC Memo 031303 - Page 1 of 2
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northwesterly arching design. The new design includes an 112,000 square foot facility versus
the original design for an 110,900 square foot building.
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Plan nine: Commission Recommendation
In Planning Case #03-06 the Planning Commission is recommending approval of the Site Plan
Review for Building "L" with the following conditions:
1. The applicant shall obtain final plat approval prior to the issuance of an occupancy
permit.
2. A final grading, drainage, and utility plan be submitted to and approved by the City
Engineer.
3. The applicant shall submit a landscape performance bond or other surety for 125% of the
cost of materials and installation valid one full year from the date of installation prior to
the issuance of a building permit.
4. The applicant shall obtain all necessary permits from the Rice Creek Watershed District,
MPCA, and other governmental entities.
5. Compliance with the Zoning Code and related municipal ordinances.
ODtions
1.
2.
3.
Recommend approval as submitted.
Recommend approval with conditions.
Recommend denial with reasons for denial. If the City denies the petitioners request,
.. .. .it must state in writing the reasons for the denial at the time it denies the request."
Table for additional information.
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4.
Deadline for Ae:encv Actions
The City of Arden Hills received the completed application for this request on Feb1"\lary 3, 2003.
Pursuant to Minnesota State Statue, the City mnst act on this request by April 5,2003 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Attachments
6A2-1
6A2-2
Planning Commission Memo February 27,2003
Planning Commission Minute Excerpt March 5, 2003
PC #03-06- CC Memo 031303 - Page 2 of 2
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EN HILLS
MEMORANDUM
DATE:
February 27,2003
TO:
Planning Commission
FROM:
Agenda Item 4.C
Peter Hellegers, City Planner
SUBJECT:
Case #03-06 Guidant Site Plan Review Building "L"
4100 North Hamline Avenue
ReQuested Action
The applicant is requesting approval of a Site Plan Review for Building "L".
Backnound
Surrounding Area
Industrial
East (Shoreview)
Office
I-I: Limited Industrial
Office I Utility
N/A N/A
N/A
Wesf
Low Density Residential R-I: Single Family Residential
Single Family Residential
PC #03-06- PC Memo 022703 - Page I of 5
i
Site Data
Industrial
Light Industrial! Office
I-I: Limited Industrial! PUD Overlay
92.78 acres (4,042,646 square feet)
N!A
Relatively flat.
Background
The City has recently reviewed the following requests for this property:
Planning Request Address CC ActiOD
Case
02-05 Site Plan ReviewNariance 4100 Hamline Avenue 4/29/2002 (A)
Buildilll! L (Training Center)
02-25 Master Plan PUD and 4100 Hamline Avenue 11/12/02 (A)
Preliminarv Plat ,
03c04 Final Plat 4100 Hamline Avenue Pending
03-05 Master Plan PUD 4100 Hamline Avenue Pending
Amendment
03-06 Site Plan Review Building L 4100 Hamline Avenue (Current Case)
(Training Center)
03-07 Site Plan Review Addition I 4100 Hamline Avenue Pending
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A site plan review was approved for this site in April of 2002. Since that time there have been
significant changes to the design to require a new site plan review. While there have been many
changes to the site plan several site plan issues would remain the same. The site plan shows the
orientation of the building changing from the original relatively straight east-west location. to a
northwesterly arching design. The new design includes a 112,000 square foot facility versus the
original design for a 110,900 square foot building. The following Site Plan Review will
highlight several of the changes from the approved design of cases 02-05 and 02-25. The
Planning Commission Memorandum of Planning Case #02-25 from March 28, 2002 is attached
for your reference.
Site Plan Review
The following provides an evaluation of site plan and related requirements based on the attached
plan set:
1. Landscape Lot Area - Landscape area requirement met; Landscaping requirements may be
met depending on Council's determination of plant materials.
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PC #03-06- PC Memo 022703 - Page 2 of 5
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Under the City's landscape plan design requirements 350 caliper inches of trees are required
(the minimum total caliper inches required for trees can be arrived at by dividing the gross
square footage of all floors of the building [112,000] by 320) for this case. The applicant has
proposed 259.5 caliper inches of deciduous and ornamental trees in the provided area near
Building L. In addition the applicant has provided 53.28 caliper inches of coniferous trees in
the area surrounding Building L. The applicant has also proposed supplemental landscaping
of 90.5 caliper inches to be located in two supplemental landscaping zones on the site. The
two supplemental landscaping zones are located at the northwest comer of the Guidant
Campus, just west of Building 0 (the former Liv-A-Snaps building) and the other location is
along the east edge of the existing parking on Lexington Avenue. The result is 403.28 total
caliper inches.
Caliper Inches of proposed trees are outlined on the table belaw
This table does not include the caliper inches from the supplemental planting zones. The
coniferous trees proposed by the applicant actually fall somewhere between the categories
listed below as they are 3.33 caliper inches (8-foot height divided by 2.4). Staff has included
the coniferous trees in the 2 to 3 inch caliper category.
1-2 Stories
50 % (175 inches)
30 % (105 inches)
20 % (70 inches)
" Proposed # of
Caliper Inches
228.28 caliper inches
133 caliper inches
31.5 caliper inches
In addition to the trees outlined above, the applicant is proposing to plant shrubs and various
perennials around the building.
2. Height - Meets Code Requirement (as allowed per PUD Amendment)
The maximum building height allowed in the I-I Limited Industrial District is 35 feet. The
previous Site Plan for Building L showed a height of 62 feet at the highest point of the
building. The proposed elevations show a building height of 65 feet at the highest point.
The amended Master Plan PUD allowed for this 3-foot variance in height.
3. Parking. - Meets Code Requirement
e Parking for Building L would be accommodated through the existing surface parking on the
PC #03-06- PC Memo 022703 - Page 3 of 5
T
site and through "Proof of Parking" should it be necessary to add more spaces.
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Office 37,300 150
Visitors 0 25
Training 74,700 0*
Totals 112,000 175
*This space is progrmmned as training for employees currently located on site and would
therefore not require additional parking.
4. Signage - Not Addressed
Based on the sign ordinance, the property is in District 6, or those areas on Lexington
Avenue north ofI-694 and property zoned Bl. This would allow the appliC<Ult to apply for
one 60 square foot wall sign on the building that could be adminis~tively approved.
Otherwise, a sign standard adjustment application would be required in the future.
5. Aesthetics - Meets Code Requirement
In the Building Design NlUTative (pages of 15-17) of the approved Mast,er Plan PUD the _
design of the Building L, the Training Center, is described. The predonrinant building .
materials listed in the Master Plllll PUD are brick masonry, glass, and accents of architectural
metal panel.
A colored building rendering is included for your review (A400). At this point, there are no
defined design criteria in the Limited Industrial Zoning District. The elevations indicate the
use of stucco, cast stone, architectural metal panel, and glass. These materials are relatively
consistent with those shown in the approved Master Plan PUD.
Staff Recommendation
In Planning Case #03-06 staff recommends approval of the Site Plan Review for Building L with
the following conditions:
1. The applicant shall obtain final plat approval prior to the issuance of an occupancy permit.
2. A final grading, drainage, and utility plan be submitted to and approved by the City Engineer.
3. The applicant shall submit a landscape performance bond or other surety for 125% of the
cost of materials and installation valid one full year from the date of installation prior to the
issuance of a building permit.
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PC #03.06- PC Memo 022703 - Page 4 of 5
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4. The applicant shall obtain all necessary permits from the Rice Creek Water Shed District,
MPCA, and other governmental entities.
5. Compliance with the Zoning Code and related municipal ordinances.
Outions
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
" ...it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for Al!eocv Actions
The City of Arden Hills received the completed application for this request on February 3, 2003.
PUtSuant to Minnesota State Statue, the City must act on this request by AprilS, 2003 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Attachments
4C-I Applicant's Description of Request
4Cc2 Plan Set for Building L (Training Facility)
4C-3 Planning Commission Memo Case #02-05 March 28, 2002
4C-4 Planning Commission Minute Excerpt April 3, 2002
4C-5 City Council Minute Excerpt April 29, 2002
4C-6 Building Design Narrative (pages 15-17 of Master Plan PUD)
PC #03-06- PC Memo 022703 - Page 5 of 5
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Guidant Corporation
Campus Master Plan
Land Use Application - Description Request
February 3, 2003
Description of Request (supplement)
I) Guidant is requesting the approval of the final plat of GUIDANT FIRST ADDITION and
vacation of various utility and road easements along Femwood Avenue.
2) Guidant is requesting an amendment to its Campus Master Plan P.U.D. The purpose of the
amendment is to allow the re-orientation of Building L and Building K in order to create a
more aesthetically pleasing future main arrival point for the campus. Guidant is also
requesting an increase in building area of Building L from 108,000 square feet to 112.000
square feet Initially, in the spring of 2002, Building L received site plan approval for
111,000 square feet. As a result of re-orienting buildings 'L' and 'K' the following
modifications will also be made to building 'M': a) reduce building area from 138,600 square
feet to approximately 130,000 square feet. b) reduce the building footprint by 6,300 square
feet. c) rOOlW the building 90 degrees. Refer to the revised Campus Plan drawing submitted
with this application.
3) Guidant is requesting site plan approval for Addition 'I'. This project is a two story, 54,000
square fQOt addition to existing buildings 'D' and 'E'. There will be a small mechanieal
penthonse above a portion of the second floor. The project will provide for research and
office space.
4) Guidant is requesting site plan approval for Building 'L'. This project is a three story,
112,000 square foot building. It will be connected to existing building 'F' but will be
considered a separate building by building code standards. There will be a mechanical
penthouse above a portion of the third floor; This project will provide space for Guidant
employee training lI;S well as a small number of visiting physicians.
Page I of I
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~HILLS
MEMORANDUM
DATE: March 28,2002
TO: Plarming Commission
FROM: Aaron Parrish, City Plarmer
SUBJECT: Case #02-05, Guidant
A. Site Plan Review
B. Variance Request
Request
The applicant is requesting a site plan review and variance to facilitate a 110,900 square foot
expansion of Guidant Building F (former Control Data Facility).
Overview
Guidant Corporation is requesting site plan approval to construct a three story 110,900 total
square foot addition off of the existing Building F. The proposed plan also incorporates
significant additional landscape area, and a skyway to existing Building E. A setback variance
and height variance are also being requested.
First, it should be noted that given time restraints on Guidant's part, they are proceeding with the
training center independent of proposed Master Planned Unit Development that was previously
discussed by the Planning Commission. This is further detailed in the attached applicant's
statement. It is anticipated that an application for a preliminary plat to consolidate all the
properties into one will be considered by the Planning Commission next month. Concurrent with
the application for preliminary plat, Guidant will make a formal request to vacate portions of
Femwood Avenue. Subsequent to plat approval, it is expected that a formal Master Planned Unit
Development application will be submitted. This would likely happen sometime in June or July
of 2002.
Second, as the Commission is aware, there was a neighborhood meeting conducted March 7,
2002 to solicit input regarding Guidant's proposed concept planned unit development. Based on
interest expressed at the meeting, public hearing notices were mailed to people within 350 feet of
the property, as well as those who signed-in and left their address at the meeting. Additionally, a
project page has been developed on the City's website to keep interested individuals informed on
Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review I Variance Request
March 28, 2002
Page 2 of II
.
the current status of the forthcoming master planned unit development application. This is
located at www.ci.arden-hills.mn.usIDocumentslPlanninglguidant-pud.htm
Finally, given the fact that the properties have not been platted into one parcel, the site plan
review is somewhat more complicated. The issue becomes whether the review is slrictly limited
to parcels that encompass the existing Building F, or the entire Guidant campus. Where possible
and/or practical, the site is evaluated as a whole. In addition, staff has placed a condition on the
site plan approval that final plat approval is given prior to the issuance of a building permit. This
is primarily necessary to meet Building Code requirements. The following higWights
information pertinent to the site.
Surroundinl! Area
North
F!~e LaJId yse I'lan
Industrial
Zonmg
I-I: Limited Industrial
Office
F)
East (Shoreview)
Industrial
I-I: Limited Industrial
Office I Utility
N/A
N/A
N/A
West
Low Density Residential
R-I: Single Family Residential
Single Family Residential
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Site Data
(11~~;~~!lilj~ii\lin; " ," Industrial
'j;~~liiI!;~~V~I.',' .. ,< ; Light Industrial I Office
"
~if,....,..:...i""'" .. , I- I Limited Industrial I PUD Overlay
.""I!Jg. ." ,:>';o''f :
,'pc ' .'" ''.J'
'Ske '..,,' ,..'., ",' .. '.,.,,"'.', 85 .7
,::,,;,,~,~~,:);:,,;;,.::-,~'-' --;:'-'>;~,:'---': , acres
i~~~~~F " ,.,' " N/A
'1'ile~IiU~{;}!;, ," ,',', ",',. Relatively flaf.
The following provides an evaluation of site plan and related requirements based on the attached
plan set:
I. Lot Area, Size, and Setbacks (All Code Requirements Not Met)
As the site data in the overview section indicates, the property is 85.7 acres. The I-I Limited
Industrial Zoning District requires a minimum lot area of 30,000 square feet, or .69 acres. The
following table highlights the setback requirements:
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Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review / Variance Request
March 28, 2002
Page 3 of 11
, , " ,,' ,'" :
, Minimum .lIiI.dingS~tb~ks , Required ,:", Pr<)P!/S~dat~h<)rl<lst' I!lIiI1t,
Front Yard 55 Feet 21 Feet
Rear Yard 20 Feet Exceeds SignifICantly
Side Yard -Interior 20 Feet Exceeds Significantly
Ail the above chart indicates, the site plan is deficient with regard to the front yard sethack from
Fernwood Avenue. Accordingly, a variance has been requested. This is detailed further later in
the report. However, it should be noted that if Fernwood Avenue is vacated as a public street,
the property would become conforming.
2. Lot Coverage, Floor Area Ratio, and Landscape Lot Area (Meets Code Requirements)
The following table provides a site data summary relative to lot coverage, floor area ratio, and
landscape lot area:
Site Area: 3,729,916 S uare Feet or 85.6 Acres
<' ..-.... ;' --.....- '" ,
"<-,',,':.-'- -',-" ',', :'-": _-',' "u",':: ,-... :,::-'", ".-, _ ::-,;',...<-':<.. '-,' .:'
1-lCrit~Fja~i~ting'~~~onidition,
-'\'''':::';':''~'?'':.- ._,:/-,,/-':,<":,'::'-',,>
'''Ii'',' ,:'~.Ft,) ':~j;,? ~
Lot Coverage
1,118,975 30% Max. 538,000
2,237,950 60% Max. 1,123,893
15%
575,200
1,234,853
1,609,800
15.5%
Floor Area Ratio
30%
33%
Landscape Lot Area
1,305,471 35% Min. 1,541,800
41%
43%
All of the above ratios significantly meet or exceed the requirements outlined in the City's
zoning code.
3. Landscaping (Code Requirement Not Met)
A detailed landscape plan is included in the plan set. Under the City's landscape plan design
requirements, 347 caliper inches of landscaping is required. Based on the landscape plan
included in the plan set, only 153 caliper inches are provided. However, the aforementioned
figure is limited to deciduous, coniferous, and ornamental trees. It does not take into account
various foundation plantings incorporated throughout the site.
In addition, the landscape design requirements also specify minimum percentages of trees in
various size ranges. At this point, the proposed landscape plan does nol incorporate the mature
trees as outlined in the landscaping regulations. The following is illustrative:
Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review I Variance Request
March 28, 2002
Page 4 of 1I
, Pe~llIgeofTreesofVa.i....Cai;p.hi4ies
3oS"B4.0rt
$iiildln II
Three to Four Stories 50 %
~ulted ['!'>poSed
44%* 30% 0% 20%
153 104 0 69
# of Calipet' IlIGhes 173.5
'......-.""..;
, ".';@jiptalml;pe f. required
.,,'.
Given the significant site amenities, courtyards, foundation plantings, and related landscaping
incorporated in the site plan, staff would suggest the following condition to resolve the
deficiencies in the applicant's landscape plan:
· The applicant submit a revised landscape plan to include 250 caliper inches of landscaping as
approved by staff. The percentage of caliper inches shall be consistent with the percentages
outlined in the Zoning Ordinance.
4, Height (Code Requirement Not Met)
The maximum building height allowed in the Limited Industrial District is 35 feet. The proposed
elevations show a maximum building height of 52 feet at the highest point.' For reference, the
height of building varies due to a significant grade change from the eastern to the western portion
of the building area. In addition, the height of the proposed expansion is consistent with the
height of the existing Building F. The applicant has submitted a variance request with regard to
this issue.
5. Parking (Meets Code Requirements)
It is not anticipated that any new parking will be created in conjunction with this proposal.
Based on discussions with Guidant and visual inspection of the property during peak times,
sufficient parking is in place to accommodate the existing and anticipated demand. The picture
taken Thursday March 28, 2002 at 10:30 am is illustrative:
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Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review I Variance Request
March 28, 2002
Page 5 of II
March 28, 2002, 10:30 am: Looking ,)'oulheas! from the Intersection oj Fermvood A venUf? (1nd Guidant Drive North
The following table summarizes the provision of parking for Building F:
- -
. Parking Summary
Building F -- 1,948
- - .__.-.--_.~
Training Center 199
Total Spaces Required 2,147
_~__M__
Existing Parking Spaces for Building F 1,554
Proof of Parking 583
Total Spaces Required 2,137
Difference -10
AI; the above table indicates, the plan relies on "proof of parking" to meet the necessary parking
Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review I Variance Request
March 28, 2002
Page 6 of 11
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requirements for the site. From staffs perspective, this is acceptable. The plan is also in
compliance with applicable parking setback requirements as well:
6. Access and Circulation (Meets Code Requirements)
The training center portion of Building F can be accessed through Guidant Drive South (private
street) or Fernwood Avenue. Access to the building would take place through newly created
courtyard/plaza areas on the northwest and southeast sides of the building. On tI1e southeast side
of the building the plan calls for a turnaround in front of the building that includes a landscaped
center island.
The Fire Inspector has reviewed the plans and is satisfied with the access and circulation of the
property. However, he did indicate that two additional hydrants would be required. This is
included as a condition of approval.
7. Screening.(Meets Code Requirements)
Since the proposed expansionlbuilding addition is internal to the Guidant campus, screening is
not a significaIlt issue.
8. Lighting (Meets Code Requirements)
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A lighting plan has been included for your review. The Zoning Ordinance requires that all
lighting be directed away from adjoining lots or public streets and must be hooded so that light is
only directed onto the subject property. In addition to accent lighting on the building, fifteen
twelve foot high shoebOx style lights are contemplated on the site. Highpressure sodium (amber
color light) bulbs would be used.
9. Sign age ( Not Addressed)
Based on the sign ordinance, the property is in District 6, or those areas on Lexington Avenue
north ofl-694 and property zoned B1. This would allow the applicant to apply for one 60 square
foot wall sign on the building that could be administratively approved. Otherwise, a sign
standard adjustment application would be required in the future.
10. Grading and Utilities (Meets Code Requirements)
The property would be serviced by existing utilities (sewer, water, gas, electric, and telephone).
Aside from comments provided in conjunction with concept planned unit development review,
the City Engineer did not have any substantive comments. Site plan approval would need to be
conditioned on final approval of grading, drainage, and utility plans by the City Engineer.
Compliance with the City's erosion and sediment control ordinance during construction is also e
necessary.
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Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review I Variance Request
March 28, 2002
Page 7 of 11
I I. Aesthetics (Meets Code Requirements)
A colored building rendering is included for your review. At this point, there are no defined
design criteria in the Limited Industrial Zoning District.
In the applicant's project description, they indicate that the building materials will include a
combination of brick masonry, glass, and accents of architectural metal panel. While this project
is proceeding independent of the proposed master plan planned unit development, it certainly
will set the tone for future design to be integrated throughout the site. Building materials will
also be provided at the meeting for the Commission's review.
12. Additional Considerations
In addition to the building expansion, the site plan also includes a skyway connecting the training
center to Guidant Building E. Since Fernwood is still a public street, it is staff's opinion that the
applicant could not construct the skyway without some formal agreement. If Fernwood Avenue
is vacated, this will not be an issue. Accordingly, staff would recommend that the skyway not be
constructed until Fernwood Avenue is vacated, or an alternative arrangement is agreed to by the
City.
Variance Reqnest
The applicant is currently seeking a setback variance to build 21 feet from the property line when
55 feet is required. This involves the front yard setback off of Fernwood A venue. Ai> I indicated
previously, the setback variance will not be necessary if the property is platted and Femwood
A venue is vacated. Also, if a Master Plan Planned Unit Development were established in the
future, variances would not be necessary. Rather, the development would be viewed in its
totality.
Setback Variance
Setback Variance Criteria
The applicant is seeking both a height and setback variance. Each has their own specific criteria.
The following highlights both the State and City requirements for a setback variance.
A. State Requirements
Miunesota State Statute in Chapter 462.357, Subdivision 6, (2), defines "undue hardship" as:
"-.. means the property in question cannot be put to a reasonable use if used under conditions allowed
by the official controls, the plight of the landowner is due to circumstances unique to the property not
created by the landowner, and the variance, if granted, wiII not alter the essential character of the
Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review I Variance Request
March 28, 2002
Page 8 of II
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locality. Economic considerations alone, shall not constitute an undue hardship if reasonable use of the
property exists under the terms of the ordinance......
B. City Requirements
Section VIII, D, 4, c and d, of the City's Zoning Ordinance states that:
"Adherence to the provisions of this ordinance is required. except for special cases which arise because
of the configuration of a particular parcel. The condition shall not have been created by the landowner.
A variance or variances of a side of a lot, the shape of the lot or the unusnal terrain prohibit reasonable
development equivalent to that which would be pennitted without variance on a similar size loflocated
in the same district, but which lot has no unusual configuration. Economic conditions alone shall nof
be grounds for a variance. In no case shall the granting of a variance impair the health, safety, comfort
and general welfare of the public, nor will it he contrary to the intent and purpose of the
Comprehensive Plan, the official map or this or any other ordinance of the City".
Setback Variance Findings
In order to grant a variance, the following criteria mnst be addressed as defined by the City and
the State. Taking into consideration the statement submitted by the applicant, with regard to this
variance application, staff can make the following comments: e
J. Whether the circumstances for which the variance is requested are unique to the
property.
Given the fact that the variance may only be in effect for a short period of time, the
circumstances associaled with the property could be considered unique.
2. Whether granting the variance would be in keeping with the spirit and intent of the City's
Zoning Code.
The variance would be keeping with the spirit and intent of the zoning code. More
specifically, granting the requested variance would "promote the character of and
preserve and enhance the properties and areas within the city. . . ."
3. Whether the property in question can be put to a reasonable use without granting of a
variance.
At this time, the property is nsed for office and manufacturing purposes. It is anticipated
that this use could continue irrespective of the variance. From a subjective perspective, it
is necessary for the Planning Commission to evaluate whether the applicant would e~oy
a reasonable use of their property in the absence of a variance.
4. Whether the hardship was created by the property owner.
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Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review / Variance Request
March 28, 2002
Page 9 of II
Given the mitigating circumstances associated with the proposal, and since many of the
properties have been under different ownership over the years, it is difficult to ascertain
whether the need for a variance was created by the property owner.
5. Whether granting the variance will alter the essential character of the neighborhood.
It is not expected that this will alter the essential character of the neighborhood. Since
the expansion is largely internal to the campus, it is not expected to have an adverse
impact on neighboring properties.
Height Variance
Criteria
A variance to the 35 foot height limitation may be granted in accordance with Section VI, 3, C of
the Zoning Ordinance:
"Variances for Certain Structures. Any structure, other than as noted above, that is
proposed to exceed the maximum height imposed by provisions of this ordinance may be
permitted by a variance, provided it is determined that:
(1) Adequate fire protection and other safety features are provided.
(2) The height and bulk of the structure will not destroy a scenic or other appropriate view,
nor will it shut off light and air from surrounding properties, or otherwise be detrimental to
the public welfare.
(3) The proposed structure will not exceed afloor area ratio of 0.5.
(4) The proposed structure will have setbacks equal to or greater than the height. and the
distance between any two (2) principal buildings must be no less than one-half (112) the sum
of the heights of the two (2) structures."
From staff's perspective, the proposed building expansion would seemingly be in compliance
with criteria 1-3. It does meet the fourth requirement for all setbacks with the exception of the
front yard setback to Femwood Avenue. This setback is also the subject of a variance request.
Deadline for Al!encv Actions
The City of Arden Hills received the completed application for this request on March 5, 2002.
Pursuant to Minnesota State Statue, the City must act on this request by May 3,2002 (60 days)
unless the City provides the petitioner with written reasons for an additional 60 day review
period. The City may, with the petitioners consent, extend the review period beyond the 120
days.
Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review I Variance Request
March 28, 2002
Page 10 of II
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Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial. If the City denies the petitioners request, "...it must state in writing
the reasons for the denial at the time that it denies the request".
4. Table for additional information.
Staff Recommendation
In Planning Case #02-05A. staff recommends that the site plan be approved with the following
conditions:
I. The applicant obtains final plat approval prior to the issuance of a building permit.
2. The applicant submit a revised landscape plan to include 250 caliper inches oflandscaping as
approved by staff. The percentage of caliper inches shall be consistent with the percentages .
outlined in the Zoning Ordinance.
3. The skyway over Fernwood Avenue not be constructed until the street is vacated, or an
alternative arrangement is agreed to by the City.
4. Installing an additional hydrant on both the north and south side of the building as approved
by the Fire Inspector.
5. A final grading, drainage, and utility plan be submitted to and approved by the City Engineer.
6. The applicant submit a landscape performance bond or other surety for 125% of the cost of
materials and installation valid one full year from the date of installation prior to the issuance
of a building permit.
7. The applicant obtains all necessary permits from the Rice Creek WaterShed District, MPCA,
and other govemmental entities.
8. Compliance with the Zoning Code and related municipal ordinances.
In Planning Case #02-05B, staff recommends that the setback and height variance be approved
based on the followingfmdings:
I. The circumstances for which the variance is requested are unique to the property. .
2. Granting the variance would be in keeping with the spirit and intent of the City's Zoning
.
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Memo to Planning Commission
Planning Case #02-05: Guidant Site Plan Review I Variance Request
March 28, 2002
Page II of 11
Code.
3. The property in question cannot be put to a reasonable use without granting of a variance.
4. Granting the variance will not alter the essential character of the neighborhood.
If the Planning Commission makes a recommendation on this Planning Case, then it would be
heard at the Monday, April 26, 2002 regular meeting ofthe City Council.
Attachments
I. Location Map
2. Applicant's Project Description I Variance Statement
3. Plan Set
4. Lighting Plan
5. Property Pictures
6. Rendering
7. March 18,2002 e-mail from Fire Inspector
8. March 22, 2002 e-mail from City Engineer
9. Guidant Concept PUD Site Plan
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. . Attachment 4C-4
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ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
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Commissioner Galatowitsch asked when the expansion was made a few years ago, was
there any request for landscaping to be added to the back of the lot. Mr. Parrish replied
. that was not a condition of the approval.
Commissioner Galatowitsch asked what existed there now as far as landscaping. Stewart
Haglund replied there was some landscape barrier there, but the landscaping was thin and
spotty.
Mr. Parrish replied if the intent was to make the land use more compatible with the
existing area, the Commission could request that additional landscaping be added and the
play area be fenced in.
Commissioner Zimmerman moved, seconded by Commissioner Sand, to deny Planning
Case #02-06, Pilgrim House Unitarian Church, Special Use Permit Application based on
the rationale that it was an accessory operation that would be allowed if the Church was
running the daycare, but not when a commercial daycare facility was being run.
The motion carried (4-3) (Commissioners Ricke, Galatowitsch, Duchenes).
CASE #02-05 - GUlDANT SITE PLAN REVIEWN ARlANCE REOUEST - PUBLIC
HEARING
Chair Sand opened the public hearing at 8:31p.m.
Staff reviewed their report of March 28, 2002 recommended approval for the reasons
contained therein.
Commissioner Lemberg left the meeting at 8:32 p.m. and returned at 8:36 p.m.
Pat Kern, 1230 Wyncrest Court, stated he was 400 feet north of the Guidant parking lot.
He stated he was not against them building the training facility, but he was against the
variances they were requesting. He expressed concern about the height of the building.
He requested the building stay at the height of all of the rest of the buildings. He
expressed concern about the landscape. He stated he liked that Guidant was so well
landscaped. He also expressed concern about the skyway over Fernwood.
Darrel Horsemen, 1250 Wynridge Drive, stated he was northwest of the water tower on
the corner. He stated he was at the neighborhood meeting in March and expressed
concern about variances being granted at this point. He expressed concern about traffic
flow in the area
Gene Scales, comer of Floral Drive and James Circle, thanked the City Planner for the
information they had requested. He expressed the same concerns expressed by both the
residents here tonight as well as at the previous meeting. He expressed concern about the
traffic increase. He stated he was opposed to the granting of the variance. He stated
Guidant was a good corporate citizen and had taken good care of the property, but he
believed the overall agenda of the company might change depending upon if they could
build what they wanted to build on that property. He asked the Planning Commission
and the City Council to take a good look of the overall pian. He stated issues that were
brought forward at the previous meeting had not been addressed.
ARDEN HILLS PLANNING COMMISSION - APRIL 3,2002
7
Bill Frank, 1228 Wynridge Drive, stated he did not have an opposition to what was being
proposed if it stood on its own. He stated there was reasonable planning effort involved
and this was reasonable. He stated, however, if this were a part of the Master Plan, he
would have objections to it. He stated vacating Fernwood was a problem and this was an
unacceptable approach to the development of the whole site. He stated he understood
what they were doing and he had no objection to what they were proposing tonight, but if
this was a "domino" for many other approvals that are going to follow, then it should stop
here, but if this approval can stand alone, then it should be approved.
Chair Sand invited applicant to make comment.
John Larson and Judd Brasch, RSP Architects, presented Guidant's proposal. They
indicated many of the issues the residents had brought up at the previous meeting were
currently being wor~ed on.
Commissioner Lemberg asked what was Guidant's timeframe for the future
administrative building. Mr. Larson replied within a four to six year time period,
depending on approval of a PUD.
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Commissioner Zimmerman stated he understood the topography of the land and this was
what caused the building to be 52 feet tall. However, he stated the reason for the
variance request was for the stairwell to access the skyway. Mr. Larson and Mr. Brasch .
replied that was correct.
Commissioner Zimmerman stated if they did not need the stairwell, they would not need
the variance. Mr. Larson replied the stairwell would be used for other purposes as well.
Mr. Parrish stated the skyway was a part of this request and this was represented on the
site plan. The condition was that Fernwood be vacated and replatted or some other
arrangement be made with the City so they could pass over the City's right-of-way. He
stated this skyway would be built in conjunction with the building.
Mr. Larson stated the building and skyway was a way of linking the buildings and the
ease of moving employees over Fernwood Avenue in a controlled environment, which
was very important for Guidant's business operation.
Commissioner Ricke asked if other designs had been looked at, such as a tunnel instead
of a skyway. Mr. Brasch replied they had looked at this, but it made sense to have a
skyway because their other buildings were connected by skyway, and this would make
the flow easier through their complex.
Commissioner Ricke asked if the training center made sense without the skyway. Mr.
Brashe replied they could still do the training center, but the skyway would aid Guidant
in their plans.
Comrnissioner Zimmerman inquired about the parking facility and asked if the parking
would be adequate.. He stated from his calculations, they would be ten spaces short. Mr.
Parrish replied the City had guidelines that specified a certain number of parking stalls,
however, from a design, aesthetic function, and environmental perspective, you did not
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ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
8
want too add any more impervious parking surface than necessary. If parking was
adequate to handle the facilities need, from staff's perspective proof of parking was
acceptable. He indicated this is a generally accepted planning practice. He indicated that
if parking became a problem on the property, the City would address this issue and
Guidant would need to add additional parking at that time.
Commissioner Zimmerman asked if the setback variance was a necessity. He asked if it
were denied, would this be a hardship. Mr. Larson stated Guidant had no intent of
leaving the area any time soon, and he did not believe this setback would affect the
property.
Mr. Parrish stated it was anticipated Guidant might come forth for a preliminary plat at
the next Planning Commission meeting. The City Council would make the ultimate
determination regarding the vacation of easements and the street.
Commissioner Galatowitsch asked if Fernwood Avenue would still be a public street.
Mr. Larson replied it would still be a public street until vacated, at which time it would
become a service drive.
Commissioner Duchenes asked where the additional landscaping would be located. Mr.
Larson pointed out where the landscaping would be placed.
Commissioner Ricke stated this would still be less landscaping than what was required.
Mr. Parrish replied that was correct, but there were a number of foundation plantings that
did not show up on the caliper inch level, but these foundation plantings also added to the
aesthetics of the property. He also indicated this facility had courtyards and other site
amenities that are not taken into consideration with the current landscaping requirements.
Chair Sand stated it appeared the landscaping they were proposing to add would be
removed at a future time if the PUD were approved. Mr. Larson replied that was correct
and Guidant was willing to do that.
Mr. Parrish stated as the site developed, the landscaping would be continually evaluated
and if landscaping were to be taken out around the training center, the City would
reevaluate the landscaping at that time.
Mr. Frank expressed concern about how the application and request for approval was
framed. He stated it seemed to him that this was inappropriate and moved the project
way beyond what should be happening at this stage. He indicated there were many
studies that had not been completed yet and these studies were important to the overall
development of the site. He stated vacating Fernwood Avenue to put in the skyway was
not appropriate at this time. He stated the only purpose for vacating Fernwood Avenue at
this time was to put into place the framework for Guidant's Master Plan. He stated the
Commission's approval should be for a stand-alone facility at this time.
Mr. Parrish stated the project could be stand alone. He explained that the condition of
approval relative to this item takes into account both scenarios. He indicated that if
Fernwood was not vacated, it would be necessary for Guidant to obtain an easement from
the City to encroach on its right of way.
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ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
9
Chair Sand closed the public hearing at 9:40 p.rn.
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Commissioner Duchenes asked what the average height of the building was. Mr. Larson
replied on the south base of the building was a two story, 34-36 foot building. The west
side was a 3-story 52-54 foot building. He indicated due to the topography of the site, it
was difficult to determine what the average height was.
Commissioner Zimmerman asked if a part of the variance request could be approved and
if part of the variance request not be approved. Mr. Parrish indicated that the Planning
Commission must act upon the request, or table it for additional information.
Chair Sand moved, seconded by Commissioner Bezdicek, to approve Planning Case #02-
05A, Guidant Site Plan Review based on the following conditions:
1. The applicant obtains final plat approval prior to the issuance of a building permit.
2. The applicant submits a revised landscape plan to include 250 caliper inches of
landscaping as approved by staff. The percentage of caliper inches shall be
consistent with the percentages outlined in the Zoning Ordinance.
3.
The skyway over Fernwood Avenue not be constructed until either the street is
vacated, or an alternative arrangement is agreed to with the City such as an
easement over a non-vacated Fernwood Avenue.
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4.
Installing an additional hydrant on both the north and south side of the building as
approved by the Fire Inspector.
5. A final grading, drainage, and utility plan be submitted to and approved by the
City Engineer.
6. The applicant submit a landscape performance bond or other surety for 125% of
the cost of materials and installation valid one full year from the date of
installation prior to the issuance of a building permit.
7. The applicant obtains all necessary permits from the Rice Creek Water Shed
District, MPCA, and other governmental entities.
8. Compliance with the Zoning Code and related municipal ordinances.
Commissioner Zimmerman made the following friendly amendment:
Actual parking spaces are consistent for what is required versus the proof of
parking spaces, for a total of2,147 identified parking spaces.
Commissioner Zimmerman stated as the parking currently existed, it did not meet the Code
requirement. Mr. Parrish replied if there was a problem in the future with insufficient parking, .
this would be addressed at that time utilizing one of the proof of parking areas.
Mr. Larson replied the purpose of the training center was for the people already on campus, and
they would not add any additional parking. The additional parking would be for the "shell"
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ARDEN HILLS PLANNING COMMISSION - APRIL 3, 2002
10
space, which generated the 200 cars for the training center. The "shell" space would at some
point in the future be used as office space, but it would be vacant for the present time.
Commissioner Zimmerman reiterated that the parking as proposed did not meet City Code.
Chair Sand stated he would not accept Commissioner Zimmerman's friendly amendment.
The motion carried (6-1) (Commissioner Zimmerman).
Chair Sand moved, seconded by Commissioner Galatowitsch, to approve Planning Case
#02-05B, Guidant Site Variance Request based on the following conditions:
I. The circumstances for which the variance is requested are unique to the property.
2. Granting the variance would be in keeping with the spirit and intent of the City's
Zoning code.
3. The property in question cannot be put to a reasonable use without granting a
variance.
4. Granting the variance will not alter the essential character of the neighborhood.
The motion carried (6-1) (Commissioner Zimmerman).
Chair Sand moved, seconded by Commissioner Ricke to extend the Planning
Commission meeting past 10:00 p.m.
The motion carried unanimously (7-0).
UNFINISHED AND NEW BUSINESS
CASE # 01-28- CATHOLIC CHARITIES SIGN STANDARD ADJUSTMENT
Staff reviewed their report dated March 21, 2002 and recommended approval of the sign
standard adjustment for the reasons contained therein.
Commissioner Lemberg asked where the residents were located that objected to this sign.
Mr. Parrish replied unless the residents gave their address in their e-mails, he was not
sure where they were located, but he presumed they were located on Benton Way.
Commissioner Zimmerman asked if this was a variance request. Mr. Parrish replied this
was a sign adjustment request.
Commissioner Ricke asked if they had looked at scaling the sign down to a 16-foot sign.
Mr. Parrish stated they did not request any documentation as to how a 16-foot sign would
look. The Commission had previously requested the sign be shortened from their last
request, which applicant had done. He stated if the sign was too short, it would not be
able to fit the name of the applicant easily and the sigu would not be readable.
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e Attachment 4C-5
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
4
Council Member Larson asked if the value would come in higher than the County's assessed
value. Ms. McClung replied that was a reasonable expectation.
Council Member Grant asked for a brief history of Chapter 11 of the City Code and how it had
been applied in the past. Mr. Parrish replied he did not have the historical perspective as to that
Chapter. He stated there were many different factors, but in terms of practice, when land was
subdivided, that was when the park dedication fees were paid.
Mayor Probst concurred with Council Member Larson that unless they identified a reason for not
applying the standard, they should be looking to applying the criteria evenly under the City
Code.
Mr. Parrish stated the range was 6 percent to ten percent. This property was at the low end of the
range.
Council Member Aplikowski stated she was struggling with the fact that there was no sale of this
property and because of this factor, it differentiated itself from the usual procedure.
MOTION:
Council Member Aplikowski moved and Council Member Rem, seconded a
motion to authorize Planning Case 02-03, 4410 North Snelling, Minor
Subdivision with a $2,470.00 Park Dedication Fee, subject to the findings and
conditions.
Mayor Probst stated he would support the motion, but he did not agree with the justification. He
stated he believed this would be a bad precedence to set.
Mayor Probst offered the following friendly amendment: The reason for making qualifications
from deviating from the standard was because the lot was a constituted lot and was a previously
existing lot. Council Member Aplikowski accepted Mayor Probst's friendly amendment.
Council Member Larson stated he would not support this motion.
Council Member Grant clarified the amendment still left the sum of $2,470.00 for the Park
Dedication Fee. Mayor Probst replied that was correct.
Motion carried as amended (4-1 Larson).
C. Planning Case 02-05: Guidant, Site Plan ReviewNariance Request
Mr. Parrish explained applicant was requesting a site plan review, setback variance, and height
variance to facilitate an 11 0,900 square foot expansion of Guidant Building F (former Control
Data Facility). The proposed plan also incorporated a skyway to existing Building F. The
Planning Commission recommended approval of the site plan subject to certain conditions.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
5
Mayor Probst stated it seemed inappropriate to proceed with a plat that vacated a street until the
traffic analysis was completed and they knew what the implications were going to be. He stated
they needed to proceed carefully that they did not approve more than they should. He asked jfthe
skyway was part of this request. If it was, and they were not in a position to vacate the road, it
would need to be built with the proper clearances.
.
Mr. Parrish replied the intent was to proceed in a manner that was independent of other actions.
He stated they would just plat the building. He indicated this cOl,lld proceed as a stand-alone,
independent project. With respect to the skyway, he stated what they attempted to do was if it
was vacated, this would be a non-issue, but if it was not vacated, there would need to be an
easement issued.
Mayor Probst stated the two issues subject to review were the setback and the height, which was
open to some interpretation. Mr. Parrish replied with respect to the height issue, it was consistent
with the building.
Council Member Grant stated this was clearly part of the larger plan for Guidant and he indicated
he was supportive of the overall project, as well as this proposal.
Council Member Larson asked why staff did not put in the conditions that were attached to the
recommendation regarding the building materials being brick masonry. Mr. Parrish replied that
was what had been submitted and it would be in keeping with the site plan and therefore, it was .
not necessary to put this as a recommendation. He stated it was required that the development be
in conformance with the site plan that had been submitted.
Jud Brasch and John Larson, RSB Architect, stated they had submitted some elevations for the
building, and it was their intent to select materials that would be compatible to the existing
buildings on the campus.
Council Member Grant asked if they were okay with the eight conditions. Mr. Larson and Mr.
Brasch replied they agreed to the conditions.
Bill Frank, 1228 Wynridge Drive, stated in general he agreed with this development, but he was
concerned that there was no evidence to support the level of development proposed was justified.
He stated he was not opposed to this specific development, but he was opposed to the process
thus far.
Jim Paulet ,1285 Wyncrest Court, stated he believed Guidant has been a good neighbor and they
were providing jobs to the community, but the neighbors had concerns regarding some aspects of
the development plan. He stated they were concerned about the size of the buildings and the
ramps, as well as the scope of the project. He expressed concern about the traffic issues. He
stated they also had drainage concerns. He stated he believed they should slow down some and
the neighbors should be involved with some of the planning. He stated it seemed that all the
residents doing were reacting to the planning and he requested the residents be included in this .
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 29, 2002
6
planning process. He stated the residents were concerned that they were going to also lose the
tennis courts.
Pat Kern, 1230 Wyncrest Court, expressed concern about the variance of 23 feet and that they
should have the building at 55 feet as required by Code. He stated it appeared Guidant was
making the assumption that the road would be vacated. He stated Guidant was a good neighbor.
Brad Kressler, 1251 Wyncrest Court, asked if they had looked if the new road would be
compatible to Fernwood being lost.
Mayor Probst stated the City had made a commitment either directly or indirectly with regard to
what their anticipated plans were and they would give the residents the opportunity to comment
about the plans. He stated this was not an approval of the vacation of Fernwood. He stated he
believed the Training Center could be built on that site. He indicated he was comfortable with
the approval of the Training Center site plan and the variances as approved, but stated they did
have work to do still with any street vacation.
Council Member Larson stated the residents had concerns about the height of the buildings, but
he believed this building was fairly consistent with the other building, and he believed this
building was as far away from the neighborhood as possible. He stated he would support this
proposal.
Council Member Aplikowski stated one of the concerns she was hearing was how would this
impact Cummings Park. Mr. Parrish stated this was a misconception that was out there at this
point, but he assured this was in no way related to Cummings Park. Going forward it would alter
access if the vacation proceeded forward, but in terms of parking, that issue had been resolved by
the Parks Department. He stated there was a solid easement in terms of parking, so it was
unlikely the tennis courts would be eliminated. There was sufficient parking available.
MOTION:
Council Member Aplikowski moved and Council Member Grant seconded a
motion to authorize Planning Case 02-05, Guidant, Site Plan ReviewNariance
Request subject to findings and conditions.
Council Member Rem asked for clarification on the platting process. Mr. Parrish replied Guidant
was in the process of preparing their Master PUD and they were looking to consolidate all of
their parcels into one parcel. He stated this was a few months out, at a minimum. Mr. Parrish
stated this information was also available on the City's website.
The motion carried unanimously (5-0).
D. Planning Case 02-06: Pilgrim House, Special Use Permit
Mr. Parrish explained applicant was requesting an amendment to their existing Special Use
Permit to allow a daycare facility at Pilgrim House. The Planning Commission recommended
denial of the requesting fmding the proposed use of the Church was an accessory operation that
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. Attachment 4C-6
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OVERVIEW
TRAINING
CENTER
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Guidant Corporation
Campus Master Plan
Arden HiRs, Minnesota
BUILDING DESIGN NARRATIVE
An ovelarchilg goal of Guidanfs master plan design is to unify and enhance its site and translonn it into
a Irue 'campus.' As new ronstruction occurs, Guidant intends to raise !he architectural proIiIe of its
buildings. At lhe same time, choices in design and materials will Ile made in such a way that new
construction wiOharmonize with !he existing buildings on campus.
The highest level of detail willle found in lhe proposed Tlaining Center (Bldg. L) and Administrative
Building (Bldg. K). This pair of buildings wiR be at the focal point of Guidanrs . 'new front door' on
Lexingtoo Avenue, and lhey will be descnbed in ~reater detal below. It is anticipated flat olher new
buildings of less significance may employ similar materials to those used in the Tlaining Center, but
perhaps exhllit less delaR. The palette of possible materials ilcIude: brick, arch.i1ectulal precast
concrete, stone or cast stone, metal panel, and glass. Where additions to eXisting buildings occur (e.g.:
Additions I and J) their design will be used to Improve the appearance of lhe structu.~. Guidaofs recent
building iin\mlvements haw induded Ihe cafeteria adlfllion on !he west side of BuikIIng B and the
complete Je-dadding of BuikIing F. These projects prt>vide some illustration of the possible challlCter of
future conslnJction.
The TlainilgCenter, labeled 'Building L' in Ihe. Master Plan, car11e before the Affjen Hills Plannilg
Commission and City Council in March of 2002. At lhat time, Guidant plesented illustrations and material
~s that desaibed lhe appearance of the prt>posed buikling. Also shQvm. were a variety of material
samples from existing buildings on Guidanrs campus. VIeWed sfde-by-side, !he I\w sets of materials
Rlustrate how Guidant hopes to build new structu~s which are distinct, yet harrronious with their context
Existing materials 00 Guidanrs campus
Proposed Traini,,!! C!lnler moren.lS.
As proposed, lhe T laining Center is a lhree-sloly buildilg with a footprint of apPro~mately36,OOO square
feeL Due to the nafu~ of its sloping site, !he Tlainlng Center appears to ,be Mo stories where it meets
Building F on itssculh side. The owes! level is rrost easi)' seen from the norUl.T.he Iowerlevelis (:lad
prfmarily in brick masonry, with glazing on the north andwesl sides. The second level, wherelhemain
grade-level entry occurs, is a continuation of the brick masonry below, combined with curtain waR
glazing. The lhird level consists of metal panel dadding wilh aluminum frame window openings.
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Octoller 2002
Page15
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Guidant Corporation
Campus Master Plan
Arden Hills, Minnesota
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TlisQ)fllputori1lDdol ~ -.m a typii:aI strucl.a1II bayollhe sooIhelevalion .!!he Tfliriingc;.,Ii!I'.n..bi.ui.n....
shlwsbricl< m""""Ywill intelvtis"'cast _. The cenli!l'band-"';assCUltainwal wilh.an...,.. band 01 n1etaI.paIIel
The lop IhiId pIlItays a seOQnd variety 01 mebIIll8nel with framed window ~
Addilional~n1Sof lhe Training Center include a skyway connectilmto Bulldin!iE;lnclnew.~.on
lhe naIIh arid $O\IIh ~ oflhe bui/(fmg. The skyway will wnoect tile secOOd eyill !lf~T~.
Center to lhat of BlRlding E. There is an existing skyway connectim between Building 8 and lhe west
side 01 Building E. Combined with corridors in the Training Center, lhe new skyway connection v.llI
complete an indoor circulatOlY path v.fllch will unity all 01 Guidanfs existing buildings, with lhe exception
of lhe former Nestle property.
Training Cent.. r_g The proposed new ""fly drive is represented in Ihe foreground.
October 2llO2
Page16
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ADMINISTRATIVE
BUILDING
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Guidant Corporation
Campus Master Plan
Arden HiUs, Minnesota
The plaza to the south of lhe Training Center is a prectlffiOr to the new main entry court which will be
formed when lhe proposed Administrative Building is constructed. The plaza to lhe north will provide
outdoor seatilll and walking paths as well as new landscaping. In addilion, new grading, paving, and
landscaping will form a servk:e court to lhe west of Building F and screen the existing dock doors and
service area there.
Training Center site, showing new plazas and landscapiAg
The new administrative buikling, labeled as Building K in the master plan, will serve to unify and
cenlralize Guidanfs administrative functions, which are currenUy divided amongst various buiklings on
campus. Design for this structure is proposed to begin in 2004. It is anticipated thallhe Administrative
Buikling will employ materials similar to those exhibled in lhe design of the Training Center. Though
. pictured on lhe left in lhe previous rendering of lhe Training Center, this image is meant to roughly
represent only the site and wlume of the building. The building ilsell remains to be designed.
October 2002
Paga17
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· Attachment 6B2-2
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ARDEN HILLS PLANNING COMMISSION - MARCH 5, 2003
5
C.
PLANNING.CASE 03-'06: GUlDANT, 4100 NORTH HAMLlNE AVENUE. SITE
PLAN REVIEW BUILDING "L"
Chair Sand opened the public hearing at 7:56 p.m.
Staff stated applicants were requesting approval of a Site Plan Review for Building "L".
Staff recommended approval of the Site Plan Review with conditions as noted in staff's
February 27,2003 staff report.
Chair Sand invited anyone for or against the Site Plan Review Building "L" to speak.
There were no comments made for or against the Site Plan Review.
Chair Sand closed the public hearing at 8:03 p.m.
Mr. Larson summarized the materials to be used in the building.
Chair Sand asked which building would have corporate offices in it. Mr. Larson replied
it would be Building K. Building L was the training facility. He noted this building
would be built at the beginning of the three year phase, while Building K would be at
least three or four years out.
Chair Sand asked what Building F would be used for. Mr. Larson replied it would be an
administrative building.
Commissioner Zirmnerman moved, seconded by Commissioner Bezdicek to approve
Planning Case #03-06, Guidant Site Plan Review Building "L", 4100 North Hamline
Avenue with the following conditions and recommendations:
1. The applicant shall obtain final plat approval prior to the issuance of an
occupancy permit.
2. A final grading, drainage, and utility plan be submitted to and approved of the
City Engineer.
3. The applicant shall submit a landscape performance bond or other surety for
125% of the cost of materials and installation valid one full year from the date of
installment prior to the issuance of a building permit.
4. The applicant shall obtain all necessary permits from the Rice Creek Water Shed
District, MPCA, and other governmental entities.
5. Compliance with the Zoning Code and related municipal ordinances.
The motion carried unanimously (6-0).
D.
PLANNING CASE 03-07: GUIDANT. 4100 NORTH HAMLINE AVENUE, SITE
PLAN REVIEW BUILDING ADDITION "I"
Chair Sand opened the public hearing at 8: 17 p.m.
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~
EN HILLS
MEMORANDUM
DATE:
March 25, 2003
6.B.4
Agenda Item
TO:
Mayor and City Council
Peter Hellegers, City Planner ~
Planning Case #02-32, Trannn Builders and Realtors, County Road E-2
and Cleveland Avenue, PUD Permit and Development Agreement
FROM:
SUBJECT:
ENCLOSURES:
1. Planned Unit Development Permit
2. Development Agreement
3. Lift StationlUtility Easement Agreement
4. Proposed Registered Land Survey (RLS)
5. Location Map
6. Planning Commission Meeting Minute excerpt
7. City Council Meeting Minute excerpt
Request
The applicant is requesting approval of the Planned Unit Development Permit and the
Development Agreement.
Baekl!round
The City Council at their December 16, 2002 meeting approved Planning Case #02-32 subject to
certain conditions of approval. Stated in the 21 conditions of approval were (among other
things) the following requirements: final plat approval prior to the issuance of a building permit,
to execute a PUD Permit and Development Agreement with the City, and to provide the City
with easements for a City gateway sign and for the lift station that exists on the property.
PC #O2~32 - COlMcil Report 03/25103 - Page 1 of 3
.
UDdate
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The City Planner and City Attorney met with Mr. Trarnm on January 27, 2003 to discuss the
platting requirements. Mr. Trarnm stated that he was looking at an alternate method of property
division instead of platting the property. Mr. Trarnm's surveyor and attorney have advised him
that a new Registered Land Survey would be more appropriate for his building situation than
platting. The new Registered Land Survey would reflect the eight new tracts created with Mr.
Trarnm's development of the office building on the property. It appears that a Registered Land
Survey would need to be signed-offby the City.
The property which the building would be built on is currently defined by Registered Land
Survey number 496. Since this effectively describes the property it is the City Attorney's
recommendation that the platting requirement should be waived. However, the City's
Subdivision Ordinance states that the subdivision of property, not platting, would trigger a public
use/park dedication fee. The City Attorney informed Mr. Trarnm that his opinion was that the
proposed development would be a subdivision of property and that the development would be
subject to the public use/park dedication fees.
The attached Planned Unit Development Permit calls for final plat approval or waiver of the
platting requirement by the City Council.
Subsequent to the January 27th meeting, the City Planner and Community Services Director met
with Mr. Trarnm on February 4, 2003 to discu$s possible public use dedication fees. Staff has .
negotiated a 6.5% public use dedication fee (the maximum public use dedication fee is 10%).
Mitigating circumstances include that Mr. Tramm would be providing a trail and sidewalk for
the north and west sides of the property respectively, also Mr. Trarnm would be granting the City
an easement for the lift station. In addition, given the neighborhood business scale of the
development it seems reasonable to have a public use dedication fee which is somewhere
between a residential fee and that of a larger commercial development. Staff is comfortable with
the 6.5% public use dedication fee given the mitigating circum$tances.
Staff Recommendation
By motion (in three separate and sequential motions), staff is recommending approval of the
following items:
I)
Waiver of the platting procedure for this property. In its place the applicant shall
provide the City with an executed copy of the alternate method of property division
(Common Interest Community Certificate or a new Registered Land Survey).
Approval of the attached Planned Unit Development Permit subject to the following
conditions:
a. Execution of the document by the City after all the required information has been
provided.
b. The lift station easement (see the attached draft easement), as referenced in the
Master and Final Planned Unit Development Permit; Paragraph 3.00, number 7,
shall be executed as a separate document and shall reflect the legal description as
.
2)
PC #02-32 - COlmciJ Report 03125103 - Page 2 00
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stated in the proposed Registered Land Survey after it is registered with the
Registrar of Titles.
Approval of the attached Development Agreement subject to the following
conditions:
a. Execution of the document by the City after all the required information has been
provided.
PC #02-32 -COlmcil Report 03125103 - Page 3 of3
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. Attachment 6B4-1
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STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
MASTER AND FINAL PLANNED UNIT DEVELOPMENT PERMIT
CASE NO. 02-32
1.00 Recitals.
A.
Tramm Builders & Realtors, llC, a Minnesota Limited Liability Company
("Tramm") represents that it is the record fee owner of the following described
property situated in Arden Hills, Minnesota ("Property").
Tract A, Registered land Survey No. 496, Ramsey County,
Minnesota
B. On the 11h day of November, 2002, Tramm submitted a completed application to
the City of Arden Hills ("Arden Hills") for a Master and Final Planned Unit
Development Permit requesting approval for the construction of a six-unit office
condominium on the Property ("Proposed PUD") as illustrated on plans prepared
by Trossen Wright Architects, P.A. dated November 4,2002 ("Site Development
Plans").
C. A copy of the approved Site Development Plans are contained in Arden Hills
Planning Case No. 02-32.
D. On the 4'h day of December, 2002, at the conclusion of a public hearing, the
Arden Hills Planning Commission recommended approval of the Master and
Final Planned Unit Development Permit for the Proposed PUD consistent with
the Site Development Plans and subject to certain modifications and conditions.
E. Tramm intends to further divide the Property by means of the new registered land
survey.
2.00 City Council Review. On the 161h day of December, 2002, the Arden Hills City Council
considered the application; the comments of the Arden Hills Staff; the recommendations
of the Arden Hills Planning Commission; the effects of the Proposed PUD upon the
health, safety, convenience, and general welfare of the owners and occupants of
surrounding land and the community as a whole; and determined that the facts and
circumstances of this particular case warrant the granting of a Master and Final Planned .
Unit Development Permit for the Proposed PUD as hereinafter modified and conditioned.
3.00 Approval of Permit. Based upon its review as defined herein, the Arden Hills City
Council hereby approves the Master and Final Planned Unit Development Permit for the
Proposed PUD subject to the following conditions:
A. Prior to the issuance of Grading and Building Permits, Tramm shall:
1. Submit a revised Landscaping Plan to the City Planner for review and
approval.
2. Submit a Landscape Performance Bond or other form of security in the
amount of 125% of the estimated cost of completing the required
landscaping. The security shall be valid for one (1) year from the date of
completion of installation of landscaping.
3. Submit a plan for any Fire Prevention System to be approved by the
City's Fire Inspector.
4. Submit a Final Utility Plan to be reviewed and approved by the City's
Consulting Engineer. The Utility Plan shall indicate the location of a new
sanitary sewer line which connects to an existing sanitary sewer line in
the Southwest corner of the Property.
5. Submit a final Grading and Drainage Plan to be reviewed and approved .
by the City's Consulting Engineer.
6. Submit a detailed Storm Water Management Plan to be reviewed and
approved by the City's Consulting Engineer.
7. Provide the City with an easement for a lift station located at the
southwest corner of the Property on forms approved by the City Attorney.
8. Provide the City with a Signage Easement on the northwest corner of the
Property on forms approved by the City Attorney.
9. Execute a Development Agreement to be approved by the Arden Hills
City Council.
B. All necessary building permits shall be filed with the City Building Official.
C. Lighting shall be ornamental-style lighting and shall be submitted to the City
Planner for his review and approval.
D. A masonry trash enclosure shall be provided using materials that match the
primary building.
E. A sidewalk shall be installed in the public right-of-way along the west side of the .
Property, and a trailway shall be installed in the publiC right-of-way along the
north side of the Property.
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A bicycle rack shall be provided adjacent to the sidewalk along the west side of
the Property.
G. All necessary permits shall be obtained from Ramsey County.
F.
H. Comply with the applicable provisions of the Arden Hills Development
Regulations.
I. A waiver of platting procedure and the approval of a new registered land survey
shall be approved by the Arden Hills City Council prior to the conveyance of
property from Tramm to third parties, and prior to the issuance of certificates of
occupancy.
Dated this _ day of
,2003.
CITY OF ARDEN HILLS
BY:
ITS: Mayor
STATE OF MINNESOTA )
:ss.
COUNTY OF RAMSEY )
On this _ day of , 2003, before me, a Notary Public within and for
said county, personally appeared , to me know to be the Mayor of the
City of Arden Hills, and he/she executed the foregoing instrument and acknowledged that
he/she executed the same by authority and on behalf of the City of Arden Hills.
Notary Public
3
STATE OF MINNESOTA )
:ss.
COUNTY OF RAMSEY )
TRAMM BUILDERS & REALTORS, LLC
BY:
ITS:
On this _ day of , 2003, before me, a Notary Public within and for
said county, personally appeared , to me know to be the
of Tramm Builders & Realtors, LLC, he/she executed the foregoing instrument and
acknowledged that he/she executed the same by authority and on behalf of Tramm Builders &
Realtors, LLC.
THIS INSTRUMENT WAS DRAFTED BY:
Peterson, Fram & Bergman, P.A. (JPF)
50 E. Fifth St., Suite 300
St. Paul, MN 55101
(651) 291-8955
F:luserslJanicelJerrylArden HillslTramm Penn~. 4.wpd
February 20, 2003 (2:23PM)
Notary Public
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. Attachment 6B4-2
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DEVELOPMENT AGREEMENT
BY AND BETWEEN THE CITY OF ARDEN HILLS
AND
TRAMM BUILDERS AND REALTORS, LLC
1.00
Parties. This Agreement is dated the day of , 2003, and is
entered into by and between City Of Arden Hills, a Minnesota municipal corporation
(herein "City"); and the Tramm Builders and Realtors, LLC, a Minnesota limited
liability company, its successors and assigns (herein "Developer").
2.00
Prooerty Descriotion. The Developer represents that it is the record fee owner of the
following described property situated in Ramsey County, Minnesota, to wit:
Tract A, Registered Land Survey No. 496, Ramsey County, Minnesota
3.00 Plat Waiver/RLS Aooroval. On the day of , 2003, the City
Council waived the plaiting procedure for the above Property, and approved a new
registered land survey for the above Property, which essentially has the effect of
subdividing the Property. The City's action was conditioned upon the Developer
entering into this Development Agreement.
4.00 Terrris and Conditions. NOW, THEREFORE, in reliance upon the representations
contained herein; in compliance with the City's Zoning and Subdivision Regulations;
and in consideration of the mutual undertakings herein expressed, the parties agree
as follows:
4.01 Develooer Imorovements. The Developer shall construct the following
improvernents in compliance with plans and specifications which have been
reviewed and approved by the City's Consulting Engineer, which are altached
and incorporated herein as Exhibit A:
A. Site Gradina and Turf Restoration. Site grading improvements shall
include common excavation, subgrade correction, embankment and
pond excavation. Turf restoration shall include seeding, mulching and
erosion control.
1. Site Grading Improvements shall be completed prior to
issuance of Certificate of Occupancy.
2. Turf restoration improvements shall be completed prior to
issuance of Certificate of Occupancy.
B. Landscaoina. Developer shall complete all landscaping improvements
prior to issuance of Certificate of Occupancy.
C.
Storm Sewer. Storm sewer improvernents include all necessary storm
sewers, catch basins, culverts, and other apparatus. Storm sewer
improvements shall be completed prior to issuance of Certificate of
Occupancy.
D.
.
Sidewalks. A sidewalk shall be installed within the public right-of-way
along the west side of the Property and a trail shall be installed within
the public right-of-way on the north side of the Property prior to
issuance of Certificate of Occupancy.
4.02 Estimated Cost of Develooer Secured Imorovements. The estimated costs of
Developer constructed improvements is as follows:
Imorovement
Estimated Cost
Site Grading and Erosion Control
Landscaping
Storm Sewer
SidewalkfTrail
Subtotal:
Total Security Required (125% of
improvements)
$ 35,000.00
$ 5,000.00
$ 9,500.00
$ 3.500.00
$ 53,000.00
$ 66.250.00
4.03 Imorovement Securitv. Prior to the City's endorsement of approval the new
registered land survey, the Developer shall deposit security with the City
Administrator in an amount equal to 125% of the City Engineer's estimate of
the C()st of constructing the Developer secured improvements which have not
been cornplete(l and accepted by the City prior to approval of the new
registered land survey. The security may be in the form of a cash escrow
fund, a performance bond, or a letter of credit. The form of security shall be
approved by the City Attomey.
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4.04 Reduction of Securitv. Upon completion of required irnproven'lents for the
Property and acceptance by the City, the City Council shall reduce the
amount of security for the completed improvernents provided that in no case
shall the total remaining security be equal to less than 125% of the estimated
costs of the incornplete improvements.
4.05 Recordina Reauirement. Prior to the conveyance of any of the tracts in the
new registered land survey, the Developer shall provide evidence that it has
recorded a utility easement for the area currently occupied by a lift station,
and for an access to the lift station area, unless it can be directly accessed
from a publicly dedicated right-of-way.
4.06 Public Use Dedication. Prior to the conveyance of any of the tracts in the
new registered land survey, Developer shall pay a public use dedication fee
in the amount of $19.500.00.
4.07 Bindina Effect. The terms and provisions of this agreement shall be binding
upon and inure to the benefit of the heirs, representatives, successors and
assigns of the parties hereto and shall be binding upon all future owners of all .
or any part of the Property. This Agreement, at the option of the City, shall be
placed of record so as to give notice thereto to any subsequent purchasers
2
.
and encumbrancers of all or any part of the Property and all recording fees, if
any, shall be paid by the Developer.
4.08
Notices. Whenever in this Agreement notice is required to be given by one
party to the other, such notice shall be delivered personally or shall be sent
by certified mail, return receipt requested to the following addressees. Such
notice shall be deemed timely given when delivered personally or when
deposited in the mail in accordance with this section.
If to the Citv:
Aaron Parrish, COmmunity Services Director
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
Iflo the Develooer:
.
Kim L. Tramm
Tramm Builders and Realtors, LLC
3585 Lexington Avenue North
Arden Plaza BuSiness Center, Suite 173
Arden Hills, Minnesota 55116-8016
4.09 Incoroorationbv Reference. All plans, special provisions, proposals,
specifications and contracts for the improvernents furnished and let pursuant
to this Agreement shall be and hereby are made a part of this Agreement by
reference as if fully set out herein.
4.10 Default. The occurrence of any of the following shall be considered an "event
of default" in the terms and conditions contained in this Agreernent:
A. Failure of the Developer to comply with any of the terms and
conditions contained in this Agreement.
B. The failure of the Developer to comply with any applicable ordinance
or statute with respect to the development of the Property.
4.11 Remedies. Upon the occurrence of any event of default, the City, in addition
to any other remedy which may be available to it, shall be permitted to do any
of the following:
A.
City may make advances or take other steps to cure the default, and,
where necessary, enter the Property for that purpose. The Developer
shall pay all sums so advanced or expenses incurred by the City, upon
demand, with interest from the dates of such advances or expenses at
the rate of 10% per annum. No action taken by the City pursuant to
this section shall be deemed to relieve the Developer from curing any
such default to the extent that it is not cured by the City or from any
.
3
other default hereunder. The City shall not be obligated, by virtue of .
the existence or exercise of this right, to perform any such act or cure
any such default. The Developer shall save, indemnify, and hold
harmless, including reasonable attomey fees, the City from any liability
or other damages which may be incurred as a result of the exercise of
the City's rights pursuant to this section.
B. Obtain an Order from a Court of competent jurisdiction requiring the
Developer to specifically perform its obligations pursuant to the terms
and provisions of this Agreement.
C. Exercise any other remedies which may be available to it including an
action for damages.
D. Withhold the issuance of any or all building permits and/or prohibit the
occupancy of all building(s) for which permits have been issued.
E. In addition to the remedies and amounts payable as set forth herein,
upon the occurrence of an event of default, the Developer shall pay to
the City all fees and expenses, including reasonable attomey,
engineering and consulting fees, incurred by the City as a result of the
event of default, whether or not a lawsuit or other action is formally
taken.
IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be
executed as of the date and year first above written.
.
CITY OF ARDEN HILLS,
.a Minnesota statutory city
ATTEST:
Beverly Aplikowski, Mayor
Aaron Parrish, Acting City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF )
On this _ day of , 2003, before me, a notary public within and for
said county, personl,lIly appeared Beverly Aplikowski and Aaron Parrish, to me known to be
respectively the Mayor and Acting City Administrator of the City of Arden Hills, and they
executed the foregoing instrument and acknowledged that they executed the same by
authority of and on behalf of City of Arden Hills.
Notary Public
.
4
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.
.
DEVELOPER:
Tramm Builders and Realtors, LLC, a Minnesota limited
liability company
By:
Kim L. Tramm,
STATE OF MINNESOTA )
) ss.
COUNTY OF )
On this _ day of , 2003, before me, a notary public within and for
said county, by , the of Tramm Builders and Realtors, LLC,
a Minnesota limited liability company, to me known to be the developer of the above
described Property and he/she/they have executed the foregoing instrument on behalf of
the corporation.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
PETERSON, FRAM & BERGMAN, P.A. (JPF)
.50 East Fifth St., #300
St. Paul, MN 55101
(651) 291-8955
[SIGNATURE PAGE TO DEVELOPMENT AGREEMENT]
F:\users\Janlce\Jeny\Arden Hilts\Tramm Development Agmt - 3.wpd
March 25, 2003
5
.
. Attachment 6B4-3
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.
.
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UTILITY EASEMENT AGREEMENT
THIS AGREEMENT is dated the_ day of , 2003 and is entered
into by and betw&en TRAMM BUILDERS AND REALTORS, LLC, a Minnesota limited
liability company (herein "Grantor") and THE CITY OF ARDEN HILLS, a Minnesota
statutory city (herein "CitY).
Grantor represehts that it is the record f&eowner of the following described property,
situated in Ramsey County, Minnesota to wit:
Tract H, Registered land Survey No.
Titles, Ramsey County, Minnesota
In satisfaction of the conditions imposed by the City for the issuance of a
development perrnit, Grantor hereby grants, conveys and warrants to the City, its
successors and assigns, forever, a perrnanent utility easement over, across, under and
through the following described property situated within Ramsey County, Minnesota, to wit:
, files of the Registrar of
Tract H, Registered land Survey No. , files of the
Registrar of Titles, Ramsey County, Minnesota (the "Easement
Area")
including the right of the City, its contractors, agents and servants, and other utility
providers, to enter upon said premises at all reasonable times for the purposes of
construction, reconstruction, inspection, repair, grading, sloping and restoration purposes
and all such purposes ancillary thereto, and to maintain the above easement area, any
improvements and any underground pipes, conduits or mains, together with the right to
excavate and refill ditches or trenches for the location of said pipes, conduits or mains and
the further right to remove from the easement area trees, bushes, herbage, brush,
undergrowth and other obstructions interfering with the location, construction and
maintenance of the easement, pipes, conduits, or mains.
The City shall not be responsible for any costs, expenses, damages, demands,
obligations, including penalties and reasonable attorneys' fees, or losses resulting from any
claims, actions, suits, or proceedings based upon the existence of, the release of or the
threat of a release of any hazardous substances existing within the easement area prior to
entry thereon by the City.
Nothing contained herein shall be deerned a waiver by the City of any governmental .
immunity defenses, statutory or otherwise. Further, any and all claims brought by Grantor,
its successors or assigns, shall be subject to any govemmental immunity defenses of the
City and the maximum liability limits provided in Minnesota Statute Chapter 466.
Dated:
,2003
GRANTOR(S):
TRAMM BUILDERS AND REALTORS, LLC
By:
Printed Name:
Its:
STATE OF MINNESOTA )
)SS.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me on this _ day of
, 2003 by , the of Tramm Builders and
Realtors, LLC, a Minnesota limited liability company, on behalf of the company.
NOTARY PUBLIC
.
THIS INSTRUMENT WAS DRAFTED BY:
Peterson, Fram & Bergrnan
Attn: Mr. Jerome P. Filla
50 East Fifth Street, Suite 300
St. Paul, Minnesota 55101
(651) 291-8955
F:\usersUanlceUerry\Arden Hill&\Tramm Utility Easement - 2.wpd
.
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I, Randy L. Kurth. land Surveyor, do hereby certify that, in accordance with the
provisions of Minnesota Statutes. Section 508.4 7, I hove surveyed the following
described property situated in the County of Ramsey. Stote of . Minnesota:
Tract A. Registered Land Survey No. 496. Ramsey County. Minnesota.
I hereby certify that this Registered Land Survey is 0 correct delineotion of
Certificate of Title No. 342655.
Doted this
day of
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Randy L. Kurth, Land Surveyor
Minnesota License No. 20270
City of Arden Hills
We do hereby certify that on the day of . 2.0 .-..-.-..-.
the City Council of the City of Arden Hills. Minnesota. ap{>;foved this Registered Land
Survey_ All monuments will be set os specified by the CIty Council and as stoted~gf1
this Registered Lond Survey, _occording to Minnesota Statutes, Section 508.47.
_or
Cit Y Clerk
in the year 200 _ on the land herein described
no delinquent taxes and transfer entered this
200
have been paid.
T axes payable
also there ore
day of
Director
Deportment of Property Taxation
By
, Deput y
Pursuant to Minnesota Statutes. Section 383A.42.
examined and is approved this day of
conditions of Minnesota Statutes. Section 505,03,
this Regi'stered -land Surveyho$ be'en
, 200 and the
Subdivision 2, have been fulfilled.
David D. Claypool, LS.
Ramsey County Surveyor
Registrar of Titles, County of Ramsey, State of Minnesota
I hereby certify that this Registered land Survey He.
in this office this day of
ot o'clock M., as Document No.
was filed
200
Registrar of Titles
euty
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, DECEMBER 4,2002
7:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER
Chair Sand called the meeting to order at 7:05 p.m.
ROLL CALL
Present were Commissioners Ken Bezdicek, Terri Duchenes, Megan Ricke, Clayton
Zimmerman, and Chair David Sand.
Absent: Commissioner Cathy Smithknecht.
Also present were Council Member Beverly Aplikowski, Council Member Lois Rem,
Director of Community Services Aaron Parrish, City Planner Peter Hellegers, and
Recording Secretary Kathleen Altman.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
NOVEMBER 6. 2002.
.
Commissioner Zimmermll11 requested the following changes: Page 2, first full paragraph
change inherit to inherent. Page 4, 8th paragraph change considering to considered.
Commissioner Zimmerman moved, seconded by Commissioner Ricke to approve the
November 6,2002 minutes as amended. The motion carried unanimously (5-0).
PUBLIC HEARINGS
PLANNING CASE #02.32 -TRAMM BUILDERS AND REALTORS. 3585 LEXINGTON
AVENUE NORTH. MASTER AND FINAL PLANNED UNIT DEVELOPMENT
Chair Sand opened the public hearing at 7:06 p.m.
Staff stated applicll11ts were requesting a Master and Final Planned Unit Development
approval to construct a six unit office condo building at the corner of County Road E-2
and Cleveland Avenue. Staff reviewed their report dated November 26, 2002 and
recommended approval of the Master and Final Planned Unit Development subject to
conditions as outlined in their report.
There Were no comments made for or against the Master and Final Planned Unit
Development.
. Chair Sand closed the public hearing at 7:12 p.m.
Commissioner Zimmerman asked what was shake style siding.
ARDEN HILLS PLANNING COMMISSION - DECEMBER 4, 2002
2
Tim Trarnm, Tramm Builders & Realtors, stated it would be a maintenance free siding. .
He stated they had picked out a particular shake type, maintenance free siding. He
indicated it was a cross between a hardy board and regular siding. It was maintenance
free, but it was not vinyl. He noted it had a good texture and would look good. It was a
prefinished product.
Commissioner Zimmerman asked what type of a warranty was there for color fading.
Mr. Trarnm replied they would not go with something dark, so they would not experience
that type of fading. He stated there was a no fade warranty on the material.
Commissioner Zimmerman asked what siding would be on the back of the building. Mr.
Trarnm replied there was nobody looking at the backside, so he was suggesting sorne
other type of maintenance free rnaterials. He noted the colors would all be coordinated.
He stated he would bring samples of their proposed materials to the Council meeting.
Commissioner Zinnnerman asked for clarification on the parking. Mr. Hellegers replied
it Was five feet from the right-of-way on Clevellli)d Avenue. He noted the parking would
not be right up against Cleveland Avenue,
Mr. Tramm noted the bnilding had 15,136 square feet. He removed from that total 1,968
square feet for stairwells, restrooms, closets, furnish and mechanical rooms, etc. with an
actual lease able net square footage 13,168. He sununarized for the Commission how he
figured the parking space requirements. He noted the back exits were for fire purposes
and they did not intenq to haveregnlll!.' traffic in and out of those exits. He indicated .
there would be six office tenants, one story with a basement. He noted under the 300
square foot rule, they were required to have 43.89 parking spaces, which they met.
However, if they used the 250 square foot rule, they would he short less than 1.5 spaces
per unit. He noted, however, this would not be a Class A building and the parking
requirements would be different than if this was a Class A building. He noted he had
tenants already interested in renting.
Chair Sand stated he liked the looks of the building, but was disappointed with the
landscaping. He noted this would be a gateway comer and he wanted this to be a special
building for Arden Hills. He noted there was no landscaping buffering the parking lot.
He stated staff was requesting additional landscaping and he agreed there should be
additional landscaping along Cleveland Avenue. He asked why were all of the pine trees
on the north side with none on the west. Mr. Tramm replied they could shift some of the
pine trees to the west, or add additional pine trees on. the west side.
Chuck Plowe, Plowe Engineering, stated they could shift the landscaping and work with
staff on that.
Commissioner Duchenes asked what was going to be from the road to the start of their
property line. Mr. Trarnm replied it would be sod.
Commissioner Zimmerman asked if there would be enough room for a sidewalk along
Cleveland. Mr. Parrish replied the sidewalk would be in the County right-of-way, but
applicant would be responsible for it.
.
.
.
.
ARDEN HILLS PLANNING COMMISSION ~ DECEMBER 4, 2002
3
Commissioner Ricke asked if staff had received any comments from residents by phone
or e-mail. Mr. Hellegers replied they had one public comment from someone not present
at tonight's mooting indicating that Mr. Trarnm's properties were not well maintained,
but it did not address this particular request.
Mr. Trarnm asked what property was that resident referring to. Mr. Hellegers replied he
did not know specifically, but it was a property in Arden Hills.
Mr. Tramm noted it may not be a property they owned anymore and therefore, they
would not be responsible for the maintenance any longei'.
Commissioner Bezdicek aSked if they would review parking in the future, wouldn't they
need a contingency plan in place in the event more parking was required. Mr. Trarnm
stated there really was nowhere to add parking. He indicated the parking was exhausted
on the site.
Commissioner Bezdicek inquired further information regarding the parking. Mr. Plowe
Stated 42 parking stalls weteadequate for this type of development. He noted there
would be 7 113 parking stalls for each unit and this has proven as adequate parking.
Chair Sand asked if they had any problems with carrying the cultured Stone base around
the sides of the building. Mr. Tramm replied he had no objection to that.
Chait Sand asked if they had any problems with the ornamental lighting, instead of
shoebox lighting. Mr. Ttarnm asked would that be in the parking lot or on the building.
Mr. Rellegers replied that would be in the parking lot. Mr. Trannn stated he had no
objection to that.
Commissioner Duchenes noted if they wanted a monument sign in the future, would they
need to revise the PUD. Mr. Rellegers replied they did not have a requirement for
monument signs in that area, but they could add that as a condition if the Coll1mission
wanted. He noted staff was recommending if a sign was placed on the property it be a
monument sign and not a pylon sign. They would need to apply for a signage permit
before a sign was put up.
Chair Sand moved, seconded by Commissioner Ricke to approve Planning Case #02-32,
ArdenRidge Master and Final PUD, County Road E-2 and Cleveland Avenue with the
following conditions and recommendations:
1.
2.
A revised landscaping plan shall be submitted to the City Planner for his approval.
The applicant shall submit a landscape performance bond or other surety for
125% of the cost of materials and installation valid one full year from the date of
installation permit.
All necessary building permits shall be filed with the City Building Official.
All fire prevention systems shall be approved by the Fire Inspector.
Lighting shall be ornamental style lighting and shall be submitted to the City
Planner for his approval.
A fmal utility plan shall be submitted to the City Engineer for his approval.
3.
4.
5.
6.
ARDEN HILLS PLANNING COMMISSION - DECEMBER 4, 2002
4
7. Any new sanitary sewer line that connects to the line at the southwest comer of .
the site be located three (3) feet above the existing line and then dropped in to
reach the existing line.
8. A final grading and drainage plan be submitted to the City Engineer for his
approval.
9. A detail stormwater management plan shall be submitted to the City Engineer for
his approval.
10. A masonry trash enclosure shall be provided using materials that match the
primary building.
11. The applicant shall provide the city with an easement for the lift station located at
the southwest comer of the site.
12. The applicant shall provide the city with a signage easement at the comer of
County Road E2 and Cleveland Avenue for a Gateway Sign.
13. The applicant shall provide and install sidewalks adjacent to the public right-of-
way along both the north and west side of the property.
14. The applicant shall provide a bicycle rack adjacent to the sidewalk along the front
of the building.
15. A PUD Pennit and Development Agreement be approved by the City Council
. prior to the issuance of a bltilding permit.
16. The applicant obtains all necessary permits from Ramsey County.
17. Compliance with the applicable provisions of the Zoning Ordinance.
18. If necessary, further review of parking requirements be conducted within a six
month to one year period to determine if the estimated traffic and parking
required for the proposed building is consistent with the Bltilding and .
Professional Office use.
19. That any exterior signage not on the building be a monument style sign, reviewed
by staff and subject to the City's signage ordinance.
The motion carried unanimously (5-0).
PLANNING CASE #02-33 - MANUFACTURER'S SERVICES PLANNED UNIT
DEVELOPMENT AMENDMENT
Chair Sand opened the public hearing at 7:50 p.m.
Staff stated applicant was requesting review of an amendment to a Planned Unit
Development to replace a 1,500-gallon nitrogen storage tank with a 13,OOO-gallon
nitrogen storage tank and the accompanying vaporizers. Staff reviewed their report dated
25, 2002 and recommended approval of the Planned Unit Development Amendment
subject to conditions as outlined in their report.
Mike Buseman, Manufacturers' Services, stated this situation had arisen due to the
economic situation.
Commissioner Ricke asked how tall was the tank in relation to the building. Mr.
Buseman replied the tanks would be 2-3 feet short of the building walL He noted the .
horizontal tank would be less intrusive and not above the elevation of the building.
Commissioner Zimmerman thanked applicant for adding the additional screening. He
noted the only thing that would not be screened was the seven feet of the top of the
.
. Attachment 6B4 - 7
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.
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
DECEMBER 16, 2002
6
C. Planning Case No, 02-28: Volkert, Variance for Garden Shed, 1330
Nursery Hill Lane
Mr. Hellegers stated the applicant was requesting a variance to allow a garden shed
to remain in the Side Yard Comer setback area. The Planning Commission
recommended approval, subject to conditions as noted in staffs report dated
December II, 2002.
MOTION: Council Member Grant moved and Council Member
Aplikowski seconded a motion to approve Planning Case No.
02.28: Volkert, Variance for Garden Shed, 1330 Nursery Hill
Lane, subjett to recommendations as noted in staffs December
11,2002 report. The motion carried unanimously (5-0).
D, Planning Case No. 02-32: Kim Tramm, Arden Ridge PUD, Cleveland
& CR E-2
Mr. Hellegers stated the applitant Was requesting approval for a Master and Final
Planned Unit Development. to construct a six unit office condo building at the
comer of County Road E-2 and Cleveland Avenue. The Planning Commission
recommended approval, subject to conditions as noted in staffs report dated
December 12,2002. Mr. Hellegers noted since the Planning Commission meeting,
staff had added the following two conditions:
20. That the cultured stone base shall continue along the north and south
sides of the building.
21. That the property shall require final plat approval before the issuance
ofa building pennit.
Mayor Probst encouraged an aggressive landscape plan.
Kim Tramm. Tramm Builders & Realtors, stated the corner of the site was
essentially clear, and some of the trees in the back might not be removed. He
noted there was a lot of scrub type material on that lot. He stated they were
meeting the Code requirement, but if the Council wanted to see more vegetation,
they were open to accommodating additional landscaping.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
DECEMBER 16, 2002
7
.
Council Member Aplikowski requested staff look at the need for having a
sidewalk along County Road E-2. She noted she was not comfortable with having
a sidewalk that did not connect to anything. Mayor Probst noted a trail was within
two blocks of this area.
Council Member Aplikowski requested the word sidewalk be changed to trail.
MOTION: Council Member Aplikowski moved and Council Member
Larson seconded a motion to approve Planning Case No. 02-
32: Kim Tramm, Arden Ridge PUD, Cleveland & CR E-2,
subject to the 21 recommendations as noted in staffs
December 12, 2002 report and amending recommendation
number 13 wording from sidewalk to a trail along County Road
E-2.
Mr. Filla noted the wording in recommendation number 13 should read: "The
applicant shall provide and install a trail within the public right-of-way along the
north side of the property, and applicant shall provide and install a sidewalk within
the public right-of-way along the west side of the property".
.
Council Member Larson requested further landscaping be placed along the
parking lot, and requested staff to work this out with the applicant.
Council Member Aplikowski requested staff work with the applicant regarding the
type of trail that would be installed.
The motion carried unanimously (5-0).
E. Planning Case No, 02-33: Manufacturer's Services; Planned Unit
Development Amendment; 4200 Round Lake Road
Mr. Hellegers stated the applicant was requesting the review of an amendment to a
Planned Unit Development to replace a 1,500 gallon nitrogen storage tank with a
13,000 gallon nitrogen storage tank and the accompanying vaporizers. The
Planning Commission recommended approval, subject to conditions as noted in
staffs report dated December 12,2002. .
..
.
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.
~
~
EN HILLS
MEMORANDUM
DATE:
Agenda Item 7.A.
March 25, 2003
TO:
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem
Aaron Parrish, Interim City Administrator / Community Services Director I
FROM:
SUBJECT:
Highway 96 Related Items
ENCLOSURES:
1. Cost Participation Agreement
2. Signal Maintenance Agreement
3. March 25, 2003 Underpass/Overpass Memo from Nick Landwer
Overview
At the March 10th, 2003 City Council meeting, the City Council approved plans and
specifications for the Highway 96 reconstruction project contingent on the following:
>- Providing a financing plan for city costs.
>- Providing a feasibility study for a potential underpass per the Parks, Trails, and
Recreation Committee's request at the March 9th meeting.
Financinl! Plan and Cost Participation Al!reement
Since staff was not aware that the reconstruction of Highway 96 was being considered as 2003
project, no funds were budgeted within the 2003 budget for city expenses related to the project.
However, since this project has been in queue for a number of years, there is revenue in existing
fund balances to accommodate city costs relative to this project. In particular, a fund balance has
been accumulating in Fund 409, the Non-Assessable Road Improvement Fund to accommodate
for these types of expenditures. While a number of options exist to finance our project costs,
staff would suggest the following:
,
Memo to Mayor and Council
March 25, 2003
Page 2 of3
e
ItemlDescription
Estimated
Expenditure
Proposed
Fund
96 Reconstruction Costs
Revised
2003
Estimated
Ending Fund
Balance
2003
Estimated
Ending Fund
Balance
Watermain Upgrade to 12" line
between Hamline and Snelling $149,094
and 12" Watermain Stub at
Snellin Avenue
Emer en Vehicle Preem Iion-
Trail on north side of Highway
96 between Hamline Avenue and
Arm Reserve ro line. 1
Trail on the south side of
Hi hw 961
TOTAL: $247,422
1. This sidewalk is proposed 10 be bituminous with a 75/25 cost split between the County and the City. lbis
includes a railing for the sloped area between City HaIl and HamIine adjacent to the wetland
2. Originally, it was indicated that this sidewalk would be installed at 100% of the County's expense. However,
the County is using state turnback funding for the project. In the process of reviewing the project for state
funding eligibility, MNDOT has indicated that it will not pay for this segment of trail. While they have funded
these improvements in the past, with the state budget situation their standards have been "tightened." As such,
if the City is interested in having a trail on the south side of Highway 96, it will be necessary to pay for a
portion of the costs. Ramsey County Parks will be able to contribute approximately $45,000. The balance
would need to be paid for with a 75/25 cost split between the County and the.City.
3. Staff is suggesting that MSA construction funds be used for the emergency vehicle preemption and trail costs.
MSA construction funds are recognized in Fund 409 - Non-assessable Road Improvements. As such, there will
be additional revenue to offset the expenditure resulting in no net change in fund balance.
Fund 601 -
Water
$1,386,641
$1,237,547
$12,000
$35,649
Fund 409 -
Non-
Assessable
Road
Improvements
$1,586,632
$1,586,6323
$50,679
.
There is currently $995,373 in the City's MSA construction account. We have earmarked
approximately $630,000 for MSA roads within this year's pavement management projects.
Accordingly, our MSA construction account can accommodate, and staff would recommend that
MSA construction funds be used for eligible costs (emergency vehicle preemption and trail
expenses).
Assuming the Council approves the use of MSA construction funds for Highway 96 project
expenses, our MSA construction account would have an estimated balance of $267,045 after
2003. For reference, our apportionment of 2003 MSA construction dollars was $189,863.
Further, the next pavement management project in the 5 year CIP that will likely use MSA
construction dollars is the reconstruction of Red Fox/Grey Fox commercial area in 2006. Since .
this area is commercial, over 75% of the project will be assessed. While there was in the past,
there is currently no maximum accumulation of state aid funds.
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Memo to Mayor and Council
March 25, 2003
Page 3 of3
The Cost Participation Agreement is also attached for the Council's consideration. From staff's
perspective, there is not anything atypical within the agreement.
Sil!na. and EVP Maintenance Al!reement
The County is requesting that the City enter into a signal and EVP maintenance agreement to
outline responsibility for the signal at Hamline Avenue. Based on staff's review of the
agreement, the agreement as proposed will not have any adverse fiscal or operational impacts.
The agreement is attached for your review.
Underpass
Attached is a memo from URS outlining the preliminary review of options for an underpass.
They also outlined the potential cost of an overpass. For reference, the estimate in the City
Engineer's memo only outlines construction costs associated with each of the options.
Engineering fees and project contingency would each add an estimated additional 10% to the
project costs. This translates into a revised project cost of $642,000 for the underpass and
$850,800 for the overpass. As indicated in the City Engineer's memo, this would require that the
project be delayed at least a year. If the Council was inclined to consider an underpass, staff
would suggest the following financing for the project:
Park Fund:
Non-Assessable Road Improvement Fund:
TOTAL:
$100,000
$542.000
$642,000
Under the above financing scenario, this would leave an estimated fund balance of $454,863 in
the Park fund and $1,044,632 in the Non-Assessable Road improvement fund.
At the March 10, 2003 Council meeting, the Council inquired about the cost of sleaving in the
underpass. This would have a capital cost of approximately $352,000. Pursuing this option
would also result in the delay of the project.
Reauested Action
1. Consider approval of the staff recommended financing plan.
2. Consider approval of the cost participation agreement.
3. Consider approval of the signal maintenance agreement
4. Provide direction on the underpass issue
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Ardenhills.PW2003-04.doc
Agreement PW2003-04
March 26, 2003
RAMSEY COUNTY
COOPERATIVE AGREEMENT
WITH THE CITY OF ARDEN HILLS
Agreement between
the County of Ramsey
and the City of Arden Hills
Ramsey County Account P3170
SAP 62-696-10CTB
Reconstruction of Highway 96
between US Highway 10 and White Bear Avenue
Attachments:
Exhibit A -- Estimated Cost Participation
Sunnnary
THIS AGREEMENT, by and between the City of Arden Hills, Minnesota, a municipal
corporation, hereinafter referred to as the "City," and Ramsey County, a political subdivision of the State
. of Minnesota, hereinafter referred to as the "County";
WITNESSETH:
WHEREAS, the County and the City desire to reconstruct Highway 96 between US Highway 10
and Lexington Avenue; and
WHEREAS, this segment of Highway 96 has been designated by the Minnesota Department of
Transportation as eligible for funds from the County State Aid Highway Tumback Account; and
WHEREAS, this segment of Highway 96 has been designated as State Aid Project
62-696-10CTB; and
WHEREAS, the subject road segment is located within the City of Arden Hills; and
WHEREAS, plans for S.A.P. 62-696-10CTB showing proposed alignment, profiles, grades and
cross sections for the improvement of Highway 96, as defined herein have been presented to the City;
and
WHEREAS, the project includes, in addition to other things, grading, paving, concrete curb and
gutters, storm sewer, bituminous path, turf establishment, and utility adjustments and betterments; and
. WHEREAS, the grading provisions require acquisition of certain right of way and temporary
construction and slope easements prior to construction; and
PW2003-04-1
WHEREAS, the Minnesota Department of Transportation has determined the storm sewer is
eligible for County State Aid Highway funds. .
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
I. The County shall prepare the necessary plans, specifications and proposals. Cost ofproject revisions
after completion of plans and specifications will be paid for by the party requesting the revisions or
as defined by supplemental agreement. Revisions must be consistent with State Aid requirements
and are subject to County approval.
2. The County shall take bids and award a contract for construction of the subject project.
3. The County shall administer the acquisition of all rights of way and easements required for the
construction of the project in accordance with State Aid requirements and all applicable Federal and
State Statutes. The County shall provide all compensation to property owners for acquired rights of
way and easements. In the event the City requests work not included within the original plans, the
City will be responsible for costs for any additional rights of way required.
4. All acquired road rights of way and temporary easements will be in the name of the County, and
parking and other regulations will be controlled by the County. Any right of way acquisition which
cannot be negotiated, will be acquired through eminent domain proceedings by the County, or
eliminated through design revisions, as determined most appropriate by the County.
5. The County and City shall participate in the costs of construction in accordance with the Estimated
Cost Participation Summary, attached as Exhibit A and incorporated herein, except as modified
below.
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6. The County and City shall participate in the costs of storm sewer construction to the extent identified
by the MnlDOT Hydraulics Engineer's Memorandum on storm sewer cost participation percentages.
7. Upon completion of the project the County shall own and maintain all storm sewer catch basins,
leads and outfalls which are located within County road rights of way and directly serve the paved
portion of Highway 96 or intersecting County roadways. The main trunk storm sewer in the portion
of Highway 96 within the City shall be owned and maintained by the City. It is acknowledged that
the County and City of Arden Hills support the construction of stormwater treatment facilities for the
purpose of treating drainage from within the project area It is acknowledged that stormwater ponds
serve a watershed function. Maintenance and operations costs associated with both pond features
constructed with the project will be shared by Ramsey County and the City of Arden Hills.
Maintenance shares shall be commensurate with each agency's respective contributing watershed
areas, weighted to reflect an appropriate runoff coeficient for the type of development and/or land
use present. Participation shares include costs incurred by either party in the performance of
operations and maintenance activities. For the pond on the northwest comer of Ham line and
Highway 96, it is agreed the percentage split of 90% County and 10% City shall be the basis for
sharing cost. For the pond on the southeast comer of US Highway 10 and Highway 96, it is agreed
the percentage split of 80% County and 20% City shall be the basis for sharing cost. Either party .
may perform work or hire work to be done, subject to notification to and concurrence from the other
party.
PW2003-04-2
.8.
Any utilities or facilities modified or added to those provisions presently made in the plans and
specifications may be incorporated in the construction contract by supplemental agreement and shall
be paid for as specified in the supplemental agreement. Design and construction engineering fees for
additions shall be negotiated at the time of supplemental agreement preparation.
9. The City shall reimburse the County for engineering costs incurred on its share of project design and
administration, as set forth in Exhibit A, as a preliminary engineering fee. Said fee shall be 10% of
item costs for which the City is responsible for, as determined at the time of contract award.
10. The City shall reimburse the Connty for engineering costs incurred on its share of project
construction, as set forth in Exhibit A, as a construction engineering fee. Said fee shall be 10% of
item costs for which the City is responsible for, as determined upon completion of the project, with
the exception of those items related to utility betterments. The construction engineering fee borne by
the City on utility betterments shall be 2% of construction costs, as determined by final contract
amounts.
11. Throughout project design and construction, the County shall prepare partial cost and payment
estimates for preliminary engineering fees, construction costs, and construction engineering fees and,
at appropriate intervals, notifY the City of its share of the costs for the City's items of work. City shall
pay its share of engineering fees and construction costs within twenty one calendar days of receipt of
County invoice.
. 12. The City shall pay to the County all additional remaining costs for its share of the work upon
notification by the County of the fmal amounts due to the contractor.
13. All payments by the City shall be to the Treasurer of Ramsey County, Minnesota.
14. City and the County agree to indemnifY each other and hold each other harmless from any and all
clairns, causes of action, lawsuits, judgments, charges, demands, costs and expenses including, but
not limited to, interest involved therein and attorneys' fees and costs and expenses connected
therewith, arising out of or resulting from the failure of either party to satisfY the provisions of this
agreement or for damages caused to third parties as a result of the manner in which the City or the
County perform or fail to perform duties imposed on each party by the terms of this agreement.
Nothing herein will constitute a waiver oflimitations ofIiability available at Minnesota Statute
Chapter 466 and other applicable law.
.
PW2003-04-3
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed.
CITY OF ARDEN HILLS,
MINNESOTA
By:
By:
Date:
Its
Its
THE COUNTY OF RAMSEY
By:
Paul L. Kirkwold
County Manager
Date:
Approved as to Form:
Assistant County Attorney
Risk Management
Recommended for Approval:
Kenneth Haider, P.E.
Director and County Engineer
PW2003-04-4
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AGREEMENT FOR MAINTENANCE
OF TRAFFIC CONTROL SIGNALS AND EVP SYSTEM
AGREEMENT NO. PW 2003-03
THIS AGREEMENT, made and entered into by and between the County of Ramsey,
Department of Public Works, hereinafter referred to as the "County," and the City of Arden Hills
hereinafter referred to as "City", for the maintenance of a traffic control signal system with street
lights, signs and emergency vehicle pre-emption at the intersection of County Rd 96 (CSAH 96) and
Hamline Avenue (CSAH 50);
WITNESSETH:
WHEREAS, the County has determined that there is justification and it is in the public's best
interest to reconstruct the traffic control signals with street lights and signs at County Road 96 (CSAH
No. 96) and Hamline Avenue (CSAH 50); and
WHEREAS, the City requested and the County agrees to provide an Emergency Vehicle Pre-
emption System, hereinafter referred to as the "EVP System" as a part of said traffic control signals
with street lights in accordance with the terms and conditions hereinafter set forth; and
WHEREAS, construction costs of the traffic control signals with street lights, signs,
interconnect and .emergency vehicle pre-emption will be shared between the County and the City in
accordance with a separate Ramsey County Agreement for the construction of County Road 96, State
Aid Project No. 62-696-10; and
WHEREAS, the County, and the City will participate in the maintenance and operation of said
traffic control signals with street lights, signs and EVP system as hereinafter set forth.
NOW, THEREFORE, IT IS AGREED AS FOLWWS:
I. The County shall install or cause the installation of said traffic control signals with street
lights, signs, interconnect and EVP system in accordance with the plans and specification for State
Aid Project No. 62-696-04 at County Road 96 and Hamline Ave.
2. The County shall install or cause the installation of an adequate electric power supply to the
service pad including any necessary extensions of power lines. Upon completion of the traffic control
signals with street lights and EVP system installation, necessary electrical power for their operation
shall be at the cost and expense of the County. In accordance with the Policy for lighting County
Roadways, County Board Resolution 78-1394, the County shall maintain and pay energy costs of the
integral street lights in each comer.
PW 2003-03
lof4
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3. Upon completion of the project, the County shall maintain and keep in repair all signs at its
cost and expense.
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4. Upon completion of the project, the County shall maintain and keep in repair the traffic
control signal including relamping and cleaning. The County will be responsible to clean and paint
the traffic control signal at its cost and expense.
5. The EVP system provided for in paragraph 1 hereof shall be operated, maintained, revised or
removed in accordance with the following conditions and requirements:
a) All modifications, revisions and maintenance of the EVP System considered necessary or
desirable for any reason, shall be done by County forces, or, upon concurrence in writing by
the County's Traffic Engineer, may be done by others all at the cost and expense of the City.
b) Emitter units may be installed and used only on vehicles responding to an emergency as
defined in Minnesota Statutes Chapter 169.oI, Subdivision 5 with 169.03.
c) Each respective party shall maintain and require others using the EVP System to maintain a
log showing the date, time and type of emergency for each time the traffic signal covered
hereby is actuated and controlled by the EVP System. Malfunction of the EVP System shall
be reported to the County immediately.
d) All maintenance of the EVP System shall be performed by the County. The City shall be .
responsible for actual cost thereof. The County shall submit an invoice to the City for costs
annually, listing all labor, equipment, materials and overhead used to maintain the EVP
System. Labor cost and overhead and equipment costs will be at the established rates paid by
the County at the time the work is performed, and material costs will be invoiced at the actual
cost thereofto the County. Twenty-five percent (25%) of the materials cost will be added to
the invoice, to cover the County's cost for inventory management, in accordance with the
policy for Traffic Control Signal Systems, County Board Resolution 81-1001. The City shall
promptly pay the County the full amount due.
e) In the event said EVP System or components are, in the opinion of the County, being misused
or the conditions set forth in Paragraph b above are violated, and such misuse or violation
continues after receipt by said party of written notice thereof from the County, the EVP
System pursuant to this paragraph, the field wiring, cabinet wiring and other components shall
become the property of the County. All infrared detector heads and indicator lamps mounted
external to the traffic signal cabinet will be returned to the appropriate party. The detector
receiver and any other assembly located in the control signal cabinet, which if removed will
not affect the traffic control signal operation, will be returned to the appropriate party.
f) All timing of said EVP System shall be determined by the County, through its Traffic
Engineer.
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PW 2003-03
2of4
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g) Except for the negligent acts of the County, its agents and employees engaged in the
maintenance work, The City shall assume all liability for, and save the County, its agents and
employees, harmless from any and all claims for damages, actions or causes of action arising
out of the continuing uses by the City, and including but not limited to the operations, use and
existence of the equipment for the EVP System. Nothing herein shall constitute a waiver by
any party of any limitations of liability provided by Minnesota Statutes Chapter 466 or other
applicable law
6. All timing and related adjustments of the traffic control signals shall be determined by the
County through its Traffic Engineer, and no changes shall be made to these adjustments without the
approval ofthe County.
7. Any and all persons engaged in the maintenance work to performed by the County shall not be
considered employees of the City, and any and all claims that may arise under the Worker's
Compensation Act of this State on behalf of those employees so engaged, and any and all claims
made by any third party as a consequence of any negligent act or omission on the part of those
employees so engaged on any of the work contemplated herein shall not be the obligation and
responsibility of the City.
8. The City and the County agree to defend, indemnify and hold each other harmless from any
and all claims, causes of action, lawsuits, judgments, charges, demands, costs and expenses including,
but not limited to, interest involved therein and attorneys' fees and costs and expenses connected
therewith, arising out of or resulting from the failure of the City or the County to satisfy the
provisions of this agreement or for damages caused to third parties as a result of the manner in which
the City or the County perform or fail to perform duties imposed on the respective party by the terms
of this agreement. Nothing herein shall constitute a waiver by any party of any limitations of liability
provided by Minnesota Statutes Chapter 466 or other applicable law.
PW 2003-03
3of4
IN WITNESS WHEREOF, the parties have hereunto affIXed their signatures.
CITY OF ARDEN HILLS, MINNESOTA
In presence of
By:
Its:
By:
Date:
COUNTY OF RAMSEY
Recommended for approval:
By:
Kenneth G. Haider, P.E.
Public Works Director &
Ramsey County Engineer
Approved as to Form:
Attest:
By:
Assistant County Attorney
Date:
Date:
PW 2003-03
4of4
Its:
Chairperson
Board of County Commissioners
Chief Clerk-County Board
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URS'
. -i';:-,...
," .,- .
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
Aaron Parrish
Int. City Administrator
File:
37951-005-2001
Copy: Greg BrownIURS
Tom Moore/Arden
Hills
From: Nick Landwer, PE
Date: March 24, 2003
Subject: Proposed Highway 96 Underpass
At the March 10, 2003 Arden Hills City Council meeting, members of the PTRC requested the
option of a pedestrian underpass be considered along with the reconstruction of CSAH 96. At
the Conncils' direction, the City Engineer has explored suitable locations and put together a cost
estimate of both, a, pedestrian underpass and overpass.
Location Study
The Engineer has determined that a pedestrian underpass could be constructed adjacent to the
existing city maintenance facility, as suggested by the PTRC. Additionally, a pedestrian
overpass could be constructed at either the maintenance facility location or at a location near the
North Heights Church entrance. The proposed North Heights Church entrance is being
constructed opposite the future access to the proposed TCAAP development and would likely be
signalized at that time.
The close proximity to a potential signalized at the North Heights Church location is a drawback
as many pedestrians/cyclists would utilize the signal to cross and avoid going up or down to a
bridge underpass. Ideally an underpass or overpass would be located mid block to avoid
conflicts and "competition" with the signalized intersection.
It should be noted that if an overpass at TH 10 is constructed in the future a pedestrian way
could be incIudedin conjunction with that bridge.
Underoass 02' x 12' Box Culvert)
Construction of an underpass at the maintenance facility would require substantial grading and
excavation to the approaches especially on the maintenance facility side. Existing grades on the
north side of the roadway would work a little better assuming an agreement could be worked out
with Ramsey County for an approach on the north side.
Existing utilities also provided a challenge to the construction of an underpass. There are
crossings of gas lines, watermain, and sanitary sewer, all of which would need to be raised,
lowered or relocated. The sanitary sewer provides the greatest challenge because it would be
difficult to relocate. The underpass would need to be constructed below the sanitary sewer,
which is already 8-feet below the proposed road profile. The bottom of the underpass box
would be approximately 21 to 22 feet below the proposed roadway profile.
.
Drainage is also a concern; a drain system will need to be constructed for the tunnel since it
would be below surrounding grades. The nearest connection point to the proposed storrn sewer
along CSAH 96 would be approximately 700-feet away.
Overpass (l4-foot wide bridge. 12-foot walkway)
Similar to the underpass the approaches will require a large amount of land and grading to meet
ADA requirements.
An over pass would be easier to construct after CSAH 96 has been completed and would have
minimal impacts to the traffic on CSAH 96 during construction. It would also be easier to avoid
existing utilities with an overpass verses an underpass.
Considerations
Both the underpass and overpass options will require a trail extension on the north side CSAH 96 .
of approximately 360(}'feet to connect between Hamline Avenue and the North Heights Church
entrance. There is no plan at this time to extend the trail to the west on the north side ofCSAH
96 beyond the North Heights Church entrance. As of now there is not a set plan for the
redevelopment of the TCAAP, which should be the driving force behind any location for an
underpass or overpass.
Both the underpass and overpass options will require regular maintenance and inspections as they
would be bridges and would be added to the Cities list of Bridges that are required to be
inspected every 2to 3 years.
CSAH 96 Project Impacts
The plans for the reconstruction of CSAH are complete and the project is almost ready to bid out.
Including an underpass with this project would require the design of the underpass and
subsequent review and approval by MnDOT. As the intent of CSAH 96 reconstruction project is
to complete it in one year the project would be pushed into the summer of2004 at the earliest for
construction.
An overpass could be constructed as a separate project from CSAH 96 and could be completed
when the planned TCAAP redevelopment is better known.
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Cost Estimate
Undemass
Item
12' by 12 Box
Headwalls/Grading
Lighting/Security
Trail Extension
Unit
LF
EA
LS
LF
Ovemass
Item
Bridge
Approaches
Lighting/Security
Trail Extension
Unit
SF
EA
LS
LF
Recommendations
Quantity
160
2
1
3600
Total
Cost Per Unit
$2,200.00
$60,000.00
$20,000.00
$12.00
Amount
$352,000
$120,000
$20,000
$43,000
$535,000
Quantity
7280
2
1
3600
Total
Cost Per Unit
$75.00
$50,000
$20,000.00
$12.00
Amount
$546,000
$100,000
$20,000
$43,000
$709,000
The City Engineer recommends that an underpass not be included with the reconstruction of
CSAH 96 at this time as it would substantially delay the reconstruction project and would not
connect with any development to the North at this time. The construction of an overpass would
be more appropriate when the TCAAP redevelopment plan is clear. A pedestrian way could be
included in any potential bridge overpass at TH 10.
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~HlLLS
AGENDA ITEM S.A
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
RESOLUTION NO. 03-32
A RESOLUTION APPOINTING
PERSONNEL DECISIONS INTERNATIONAL (pm) AS THE
EXECUTIVE SEARCH FlRM
WHEREAS, the position of City Administrator/Clerk is currently vacant and the
City Council directed staff to prepare requests for proposals for search firms to assist the
City Council in its hiring process of a City Administrator/Clerk.
WHEREAS, the City Council received and reviewed the proposals as submitted
by ten (10) responding executive search firms.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Arden Hills, that the City shall enter into an agreement with Personnel Decisions
International (pDI) to assist in the hiring process of a City Administrator/Clerk.
ADOPTED by the Council this 31 " day of March, 2003.
Beverly Aplikowski, MAYOR
ATTEST:
Cynthia Young, DEPUTY CLERK
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e
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~HILLS
AGENDA ITEM NO. S.B
CITY OF ARDEN mLLS
RAMSEY COUNTY, l\flNNESOTA
RESOLUTION NO. 03-33
A RESOLUTION SUPPORTING LEGISLATION TO PROVIDE IMPROVED FUNDING
OPTIONS FOR CITY STREET IMPROVEMENTS
WHEREAS, Minnesota contains over 135,000 miles of roadway, and over 19,000 mile-
or 14 percent - are owned and maintained by Minnesota's 853 cities; and
WHEREAS, city streets are a separate but integral piece of the network of roods
supporting movement of people and goods; and
WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA),
property taxes, special assessments and bonding, have limited applications, leaving cities under-
equipped to address growing needs.
WHEREAS, maintenance costs increase as road systems age, and no city-large or smaIl -
is spending enough on roadway capital improvements to maintain a 50-year lifecycle.
WHEREAS, the Council of the City of Arden HiIls finds it is difficult to develop
adequate funding systems to support the City's needed street improvement and maintenance
programs while complying with existing State statutes; and
WHEREAS, the League of Minnesota Cities, the Minnesota Public Works
Association and the City Engineers Association of Minnesota, have jeintly sponsored the
development of a report entitled Funding Street Construction and Maintenance in Minnesota's
Cities wherein (l) the street systems of the cities within the State are inventoried; (2) the existing
funding systems are detailed and evaluated; and (3) recommendations are made; and
WHEREAS, cities need flexible policies and greater resources in order to meet growing
demands for street improvements and maintenance.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ARDEN HILLS that this Council supports HF 965, and its Senate companion SF 825, that would
allow city councils to charge a transportation utility fee for street improvements.
ADOPTED by the City Council this 31" day of March, 2003.
Mayor Beverly Aplikowski
ATTEST:
Cynthia Young, Deputy City Clerk
.1\
t.-D1....t.... H_._ I a..rolll "_Ip I LI..... to th_ W....d
Minnesota
House of Representatives
House 1 Senate I Legislation &. Bill StL'tU5 1 Laws, Statutes & Rules I.Joint Depots. &. Commis$ions
KEY: gtrigk9R = old language to be removed
underscored = hew language to be added
NOTE: If you cannot see any difference in the key above, you need to change the di!!play of stricken
and/or underscored language.
Authors and Status · List versions
H.F No. 965, as introduced: 83rd Legislative Session (2003-2004) Posted on Mar 17, 2003
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A bill for an act
relating to transportation; authorizing cities to
impose a transportation utility fee; proposing coding
for new law in Minnesota Statutes, chapter 275.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
Section 1. [275.084] [TRANSPORTATION UTILITY FEE.]
Subdivision 1. [DEFINITIONS.] For the purposes of this
section, the fol1owinq terms have the meaninqs qiven.
(1) "Municipality" means a home rule charter or statutory
city.
(2) "Governinq body" means the city council of a
municipality.
(3) lfReconstruction" means pavinq, qradinq, curbs and
qutters, bridqe repair, overlays. drainaqe, base work, subqrade
corrections, and boulevard restoration.
(4) "Facility upqrade" means traffic siqnals, turn lanes,
medians, street approaches, alleys, riqhts-of-way, sidewalks,
retaininq walls, fence installation, and additional traffic
lanes.
(5) "Maintenance II means stripinq, seal coatinq, crack
sealinq, sidewalk maintenance, siqnal maintenance, street liqht
maintenance, and siqnaqe.
Subd. 2. [AUTHORIZATION.] A municipality may impose the
transportation utility fee provided in this section aqainst land
located within its boundaries.
Subd. 3. [PROCEDURES FOR ADOPTION.] A municipality may
impose the transportation utility fee provided in this section
by ordinance adopted by a two-thirds vote of its qoverninq
body. The resolution must not be voted on or adopted until
after a public hearinq has been held on the question. A notice
of the time, place, and purpose of the hearinq must be published
at least once in each week for two successive weeks in the
official newspaper of the municipality, or in a newspaper of
qeneral content and circulation within the municipality, and the
last notice must be published at least seven days prior to the
hearinq. The municipality, if adopted, must file the ordinance
of record with the county recorder, and the municipality must
provide a copy to the county auditor.
Subd. 4. [COLLECTION.] The ordinance adopted under this
section must provide for the billinq and payment of the fee on a
monthly, quarterly, or other basis as directed by the qoverninq
body. Fees that, as of October 15 each calendar year, have
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remained unpaid for at least 30 days must be certified to. the"
county auditor for collection as a special assessment payabl~,,:in:
the followinq calendar year aqa:bnst the affected property. . >,:, ,de
Subd. 5. [MASTER PLAN REQUIREMENT.) A municipality maY.'not
impose the fee provided in this sect'ion unless it has prepared .),::
and adopted a master plan that includes information on the .
proposed reconstruction, facility:upqrade, and maintenance fo~'~
the followinq five years';: A capital improvement plan, public 'i.'.
facility plan, or comparable information qualifies as a master
plan. The master plan must inGlude information on the proposed.
fundinq sources for all proiects.required to be included in the
plan. The master plan must be adopted by resolution of the
qoverninq body following a' hearinq and publication of notice. of.
the hearinq, as provided in subdivision 3.
Subd. 6. [USE OF PROCEEDS.] Revenues from the fee
authorized in this sectio~ maYdnly be used for specific
pro1ects listed in the .~ster'planand are limited to proiected
costs of the needs apprbved in tile master plan. The . .
municipality may not accumulateI'evenues from the fee bevond the
estimated costs for reconstructions, facility upqrades,and
maintenance that are described in the master plan.
Subd. 7. [TRIP GENERATION DATA.) The fee imposed must be
calculated based on the relationship of the revenues the
municipality proposes to qenerate-and a city determined trip
qeneration rate for each type of fand use.
Subd. 8. [APPEALS.) A property owner may administratively
appeal the amount of the fee or the tffp qeneration tate to the
qoverning body within 60 days after notice of the amount of fee
due has been mailed to the property owner. The appeal must be
in writinq, siqned, and dated by the property owner, and must
state the reasons why the amount of the fee or the trip
qeneration rate is incorrect. The 'decision of the qoverninq
body may be appealed to the tax court in the same manner as
appeals of determinations reqardinq property tax-matters
provided for in chapter 271. If the qoverning body does not
make a decision within six months'after the filinq of an
administrative appeal, the property owner may'elect to appeal to
tax court. The appeal procedures in this subdivision are in
lieu of any appeal procedures relatinq to special assessments
provided for in chapter 429.
Subd. 9. [SPECIAL ASSESSMENTS; BONDS; PROPERTY TAX
LEVIES.] The use of the transportation utility fee by a
municipality does not restrict the municipality from imposinq
special assessments, issuinq b6nd debt; or leVYing property
taxes to pay the costs of local'street reconstruction, facility
upqrades, or maintenance.
[BFFBCTXVB DATE.] This section is effective for fees
payable in 2004 and thereafter.
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Silseth, Pang
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Subject:
Silseth, Pang
Thursday, April 1 0, 2003 11 :59 AM
'b ulletin news@qwest,net'; 'info@mnsunpub.com'; 'cboyd@pioneerpress,com';
'mlsmith@startribune.com'; 'kmaltman@msn.com'; 'cwilson@ctv15,org';
'bob.fletcher@co.ramsey.mn.us'; Gammell, Ken
Council Agenda for April 14, 2003
Iii8'l
LiJ
April 14 2003.doc
(111 KB)
Pang Silseth
Office Support Specialist
City of Arden Hills
Phone: 651.634.5120 Fax: 651.634.5137
Website: www.ci.arden-hills.mn.us
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