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Home My WebLink AboutCCP 04-14-2003 ~ ~HILLS Arden Hills City Council REGULAR MEETING Monday, April 14, 2003 Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W, Highway 96 Arden Hills, Minnesota 55112 651.634,5120 The City Council convenes at 5:30 p.m. SPECIAL MEETING to discuss Executive Search for Administrator/Clerk City Philosophy uali services thrall h the innovative and oseful use of resources. Agenda Regular City Council Meeting Convenes 7:00 PM - Can to Order PLEDGE OF ALLEGIANCE 1. AGENDA 2, MINUTES A, March 31, 2003 Council Meeting 3, CONSENT CALENDAR A, Claims and Payroll B, Round Lake Road: Acceptance of Easement C. Appointment of Joani Werner - Parks, Trails and Recreation Committee (PTRC D, Payment No, 6 - 2002 Sanitary Sewer Rehab Visu -Sewer E. Resolution No, 03-36: Adopting a No- Parking Provision for Ingerson Road and Hamline Avenue 4, PUBLIC INQIDRIESIINFORMATIONAL A. Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items) unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its Donna.1 sequence on the agenda. Public InquiriesJInformational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow ade ate time for each person wishin ;~~ 5, PUBLIC HEARINGS A, 2003 PMP Assessment Hearing: Karth Lake/Ingerson Neighborhoods (continued from March 31, 2003) i. Resolution No. 03-34: Adopting the 2003 PMP Final Assessment Roll for Karth Lake/Ingerson Neighborhoods ii, Resolution No, 03-29: Adopting the 2003 PMP Assessment Rate 6, COMMUNITY SERVICES A, PLANNING 1. Planning Case No. 03-01: Anchor Bank Site Plan Revision 7. OPERATIONS & MAINTENANCE A. Resolution No, 03-31: Approving the Plans and Specifications and Ordering Advertisement for Bids for the 2003 PMP Karth Lake East & Ingerson Neighborhoods Project B. Authorize Negotiation of Drainage and Utility Easement with Josephine Hills Lake Association C. Resolution No, 03-35: Approving the Plans and Specifications and Ordering Advertisement for Bids for Lift Stations 2 &5 8, ADMINISTRATION A, Resolution No, 03-30: Adopting the Data Practices Policy CITY COUNOL REPORTS A, Councilmember Holden B, Councilmember Larson C. Councilmember Rem D. Councilmember Grant E. Mayor Aplikowski Adjourn Arden Hills City Council Agenda April 14, 2003 Page 2 to address the Council, we ask that individuals limit their comments to three (3) minutes. Written docwnents may be distnbuted to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. Greg Brown Aaron Parrish Peter Hellegers Thomas J. Moore Greg Brown and Thomas J. Moore Aaron Parrish Greg Brown and Thomas j. Moore Aaron Parrish Cynthia Young & Jerry Filla ~ e Arden Hills City Council Agenda April 14, 2003 Page 3 ![pcomine Meetines and Events Monday April 21 Council Work City Hall 4:45 p.m. Session Tuesday April 22 Parks, Trails, City Hall 7:00 p.m. Recreation Committee Monday April 28 City Council City Hall 7:00 p.m. Wednesday April 30 Newsletter City Hall 7:00 a.m. Committee Saturday May 3 City Council Depart City Hall 10:00 a.m. and Planning at 10:00 a.m. - Commission 2:00 p.m. Bus Tour of East Metro Developments Wednesday May 7 Planning City Hall 7:00 p.m. -MOnday Commission May 12 City Council City Hall 7:00 p.rn. Saturday May 17 Flower Garden Various 9:00 a.m. Planting Locations Breakfast Monday May 19 Council Work City Hall 4:45 p.rn. Session Monday May 26 City Hall - - CLOSED in Observance of Memorial Day Tuesday May 27 Parks, Trails, City Hall 7:00 p.rn. Recreation Committee (PTRC) Wednesday May 28 City Council City Hall 7:00 p.m. . . ~ ~HILLS MEETING MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 31, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDERJROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Regular City Council meeting at 7:04 p.rn. Present: Mayor Beverly Aplikowski, Counci1members David Grant, Brenda Holden, Gregg Larson, and Lois Rem. . Absent: None. Also present were Interim City Administrator/Director of Community Services, Aaron Parrish; City Attorney, John Miller; Deputy Clerk/Human Resources Director, Cynthia Young; Operations and Maintenance Director, ThomaoVJ. Moore; Recreation Program Supervisor, Michelle Olson; City Planner, Peter Hellegers; City Engineers, Greg Brown and Nick Landwer; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Rem moved and Councilmember Holden seconded a motion to adopt the agenda for the March 31, 2003 Regular City Council meeting as presented. The motion carried unanimously (5-0). . 2. APPROVAL OF MINUTES A. March 10, 2003 Council meeting B. March 17,2003 Work Session ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 2 . Councilmember Larson requested the following changes: Page 3, March 17, 2003 Work Session Minutes, change consensus of the Council to majority of the Council. Councilmember Grant requested the following changes: March 10, 2003 Council Minutes, page 10, change should read that he requested more specific language to the Letter of Understanding. Page 12, second paragraph, add he invited Mr. Parrish to be an applicant in the process. Change they to read City Council in the next sentence. Councilmember Rem requested the following changes: March 10,2003 Council Minutes, Page 4, first paragraph under heading B, add to the last sentence: "He summarized the project overview, design, and cost issues and outlined a number of issues that Council was being asked to make decisions on this evening." Page 5, change the spelling of the name to Mr. Tolaas. Page 7, paragraph 5, beginning of Councilmember Grant, revise the first sentence as follows: "suggested moving . that the planned move of the entrance of North Heights Church..." Second line of the paragraph should read a good site for an overpass, instead of an underpass. March 17, 2003 Work Session, page 4, 6th paragraph, add to the end of the sentence the following: "The consensus of the Council was that the construction of the park building be monitored carefully by the City." Page 5, third paragraph, change the sentence to read: The consensus of Council was to approach this issue later in the year commencing as a 2004 project". Councilmember Holden requested the following changes: None. Mayor Aplikowski requested the following changes: None. Mr. Parrish requested the following changes: None. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the March 17,2003 City Council Work Session and March 10, 2003 City Council Meeting Minutes, as amended. The motion carried unanimously (5-0). . 3. CONSENT CALENDAR . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 3 a. Claims and Payroll b. Appoint Operations & Maintenance Worker: Appointment of Aaron Andrews to Operations and Maintenance staff. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). Mayor Aplikowski congratulated Aaron Andrews on his appointment. 4. PUBLIC INQUlRIES/INFORMATIONAL None. 5. PUBLIC HEARINGS . A. . 2003 PMP Assessment Hearing - Karth LakelIngerson Neighborhoods Mayor Aplikowski opened the public hearing at 7: I 0 p.m. Mayor Aplikowski introduced the 2003 PMP Assessment Hearing. Mr. Brown explained the project and the policies that were used to prepare the special assessment role. Mayor Aplikowski eXplained the rules for the Public Hearing. Ms. Young announced that the appropriate notices had been published and mailed. Mayor Aplikowski noted at this time, the City had received five letters indicating their objection to their individual assessment rate. The letters represented the following addresses: 1228 Carlton Drive; 1216 Ingerson Road; 1226 Ingerson Road; 1300 Ingerson Road; and 3162 North Hamline Avenue. Linda Swanson, 1124 Inl!:erson Road, representative of Josephine Hills Association, read from a prepared statement objecting the proposed assessment for the Association property. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 4 . Jerome Pearson, 1121 Amble Drive, stated in 1995 the City performed extensive road work on Amble Drive and, at that time questioned why Amble Circle was not included. He stated he was currently being assessed for 98 feet on the east end of his property. He further stated that the City had already repaired 21 feet of that end of his property when Amble Drive was repaired; therefore, he requested an adjustment to his assessment. He asked when the improvements were scheduled to begin. He also stated he has had car shows on the street for the past four years and if the road construction occurred in July, he would have to move his car show. Mr. Moore replied they had taken the car show into consideration when scheduling improvrnents. Jim Danielson, 3238 Hamline Avenue North, asked how assessments for properties that had no frontage property were calculated. He stated he had 70 feet of actual frontage property and he was being charged for 111 feet. . Mr. Brown replied the frontage footage was calculated based on the shape of the lots. He stated he would check Mr. Danielson's calculation. He responded to the question as to how the assessments were figured for lots with no frontage. He noted those properties would be assessed according to a certain calculation formula. Wally LindQuist, 1111 Inl!:erson Road, asked how the PMP project was funded. Mr. Parrish replied the City internally financed all of the improvements, but the bulk of the improvement came out of the non-assessable improvement fund, as well as State money and MSA funds. He noted in terms of interest rate, the City had charged 8 percent in the past, which was reflective of the market rate. He indicated the City had revised the interest rate by reducing it to 6.5 percent. Mr. Lindquist stated two years ago residents were against this project and the Council voted against proceeding with the improvement. He asked since the Council voted down the project at that time, why this project was being brought up agam. . Mayor Aplikowski replied the Council had never intended for this project not be completed. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 5 Mr. Lindquist stated that Mayor Aplikowski had noted in that meeting that this project would be put at the back of the project list, and would not be completed for the next 20 years. Mayor Aplikowski replied things had happened over the past two years. She stated she had voted against the project two years ago, but it has been decided by the Council that this project was in the best interest of the City. Larry Veenstra, 4440 Pleasant Drive, asked when the actual project would begin. Mr. Brown replied the City had submitted road construction plans to the State for final approval and once the plans were approved, work would begin. Michael Doody, 1300 Inl!:erson Road, stated the prime interest rate was 4.25 percent and he requested the City revisit the interest rate it was charging. He further stated no one was getting 6.5 percent interest in today's economy. He also noted he and his neighbors were not being assessed at the same rate even though they had the same square footage. He stated he thought he was paying for his 100 feet twice, and they were being charged over $300 per square foot. He asked the City look at this and make a fair assessment. Sean McDonal!:h, 4452 Pleasant Drive, stated his lot was 61 feet and he was being assessed for 93 feet. He noted his lot was odd shaped. He asked how the City could take into account his backyard to add to his assessable footage. He asked what the proposed width and curb of the street was to be. He asked why the City was using an assessment policy from 1990. He asked when the assessment role was going to be adopted. He asked the City to look into the excessive interest rate charge. Mr. Brown replied Pleasant Drive would have a 6-inch curb and a 28-foot street width. Dan Bickham, 4460 Pleasant Drive, stated he had 53 feet of frontage and he had the highest assessment because of the shape of his lot. He asked the City to look into that issue. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 6 . Raymond Muchel, 4466 Pleasant Drive, stated his lot was only 53 feet and he was being charged for 110 feet. He asked why he was being assessed for that amount. Carol Abrahamson, 1228 Carlton Drive, noted their street had already been improved, except for three feet. She asked if the City planned on taking the street out and widening it at that point. Mr. Brown stated he agreed with the objection letter she had submitted to the City and noted her assessment amount would be adjusted. Shelly Hutchcroft, 1325 TiIIerLane, asked what would be done regarding the curb and drainage issues. She noted they currently have a severe drainage problem on their property. Mr. Brown replied they were looking into this issue and would be addressing this. . Grel!: Clifford, 4422 Pleasant Drive, noted a few years back he was assessed for road work completed on Amble Drive, and now he was being assessed again. He requested his assessment amount be adjusted because he had already paid for 93 feet of work completed during a previous road improvement project. He noted his property was a corner lot. Dave Wilken, 1225 Inl!:erson Road, stated two years ago, the Council had agreed not to complete this project in the near future. He noted the condition of the road was not that bad and that the rating system was flawed. He further stated his money going toward the road assessment was money taken from his children's college fund. He noted his property value would not increase with the road work completed. Andy Holewa, 4480 Pleasant Drive, stated photographs showing drainage problems were presented at the initial PMP meeting. He asked what the City planned to do with the curbs that were bad. Mr. Brown replied they would do spot repairs that would match the existing curbs in the area. . Steven Zilmer, 3363 North Dunlap, submitted written comments. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 7 . Marjorie Harold, 3251 Fernwood, stated as President of the Josephine Hills Association, she and the Association agreed with what Ms. Swanson had said in the prepared statement she submitted earlier. Girish Bhatt, 1249 Karth Lake Drive, asked when the assessment role would be adopted. Mr. Brown replied when the project had been approved. Robert Woodburn, 1220 Inl!:erson Court, asked what the City's definition of "frontage" was. Mr. Miller stated the definition was in the City Ordinance and he did not have the Ordinance with him this evening. . Mr. Woodburn stated he believed the dictionary definition of "frontage" was the property facing the street. Mr. Parrish replied the definition of frontage was relative to the size of the lot. He noted there were a number of exceptions that had been noted at the beginning ofthis meeting. Mr. Woodburn requested the City clarify the definition of frontage. Lynn Diaz, 1143 Inl!:erson Road, stated her frontage calculation was correct, but she inquired about State Aid Funds. She noted Ingerson Road used to be a County Road and it was a collector street, which had traffic levels beyond the normal residential traffic. She noted State Aid was given for those streets. She stated the intention of the State Aid Funds was for the maintenance of those roads. She noted the City was charging the residents along Ingerson twice because they had already put tax money into the State Aid Fund and now are being assessed. She requested the assessment be based upon the amount after the State Aid Fund was deducted. . Mr. Parrish replied the City's practice had been to apply the MSA fund to the City's portion and not the residents' portion. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 8 . Dave Gustafson, 1280 Ineerson Road, asked what the official assessment amount of that property was. Mr. Brown replied it was $9,450.30 for 183.5 feet of frontage. Councilmember Holden stated she had been assessed for her street a couple of years ago and shared some of the frustration of having an irregular shaped lot, as well. The City Council directed staff to provide written documentation/information on the various objections and that this information would be presented at the next Council meeting on April 14, 2003. Staff was also directed to notify!contact each of the residents who filed an objection that they should appear at that Council meeting for a final determination. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to continue the public hearing to April 14, . 2003. The motion carried unanimously (5-0). Mayor Aplikowski recessed the meeting at 8: 12 p.m. and reconvened at 8:27 p.rn. 6. COMMUNITY SERVICES A. BUILDING 1. City Hall Mechanical System Mr. Parrish explained Johnson Controls had completed a commissioning report on the heating, ventilation, and air conditioning (HV AC) and building automation system (BAS). The report showed that many deficiencies exist. After two meetings with staff, the contractor had agreed to repair all deficiencies noted in the commissioning report at no additional cost to the City. The contractor had also agreed to pay for the entire cost of the commissioning report. He stated the contractor had been making the necessary repairs over the past three weeks, with noticeable improvement. Staff is requesting that after all of the repairs are made, to hire Johnson Controls to perform a retest of the HABC and BAS systems at an additional cost to the City of $4,330. Staff is of the opinion that a re-check was necessary to detennine if the building was functioning as originally intended. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 9 MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve $4,330 for Johnson Controls to re-check the deficiencies noted in the original commissioning report dated February 4, 2003. The motion carried unanimously (5-0). B. PLANNING 1. Planning Case 03-05: Guidant Master Plan PUD Amendment Mr. Hellegers stated the applicant was requesting approval of an amendment to the previously approved Master Plan Planned Unit Development. He noted the Planning Commission recommended approval of the Master Plan PUD Amendment with the condition that the applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD. Judd Brasch, RSP Architects, explained the request Guidant was asking for at tonight's meeting. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve Planning Case #03-05: Guidant Corporation, 4100 North Hamline Avenue, Master Plan PUD Amendment with the condition as noted by the Planning Commission. The motion carried unanimously (5-0). 2. Planning Case No. 03-06: Guidant Site Plan Review, Building L Mr. HeIlegers explained the applicant was requesting approval of a Site Plan Review for Building "L". He stated the Planning Commission recommended approval of the Site Plan Review with five conditions as noted in staffs report. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Planning Case No. 03-06: Guidant Corporation, 4100 North Hamline Avenue, Site Plan Review Building "L" with the conditions as noted in staffs March 13, 2003 report. The motion carried unanimously (5-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 10 3. Planning Case No. 03-07: Guidant Site Plan Review Building Addition I Mr. Hellegers explained the applicant was requesting approval of a Site Plan Review for Building Addition "I". He stated the Planning Commission recommended approval of the site plan review with seven conditions as noted in staff's report. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to approve Planning Case No. 03-07: Guidant Corporation, 4100 North Harnline Avenue Site Plan Review Building Addition "I" with the conditions as noted in staff's March 13,2003 report. The motion carried unanimously (5-0). 4. Tramm Builders: PUD, Permit and Development Agreement Mr. Hellegers stated the applicant was requesting approval of a Planned Unit Development Pennit and the Development Agreement. He explained Mr. Tramm had decided that a new Registered Land Survey would be more appropriate for his building situation than platting. The City Attorney informed Mr. Tramm that his opinion was that the proposed development would be a subdivision of property, and that the development would be subject to the public use/park dedication fees. Staff has met with Mr. Tramm and negotiated a 6.5% public use dedication fee. Mitigating circumstances include that Mr. Tramm would be providing a trail and sidewalk for the north and west sides of the property and he would be granting the City an easement for the lift station. In addition, given the neighborhood business scale of the development, it seemed reasonable to have a public use dedication fee, which is somewhere between a residential fee and that of a larger commercial development. He noted staff was comfortable with the 6.5% public use dedication fee, given the mitigating circumstances. Mr. Tramm thanked the Council for their consideration. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the waiver of the platting procedure for this property with the applicant providing the . . . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 11 City with an executed copy of the alternative method of property division. The motion carried unanimously (5-0). MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Planned Unit Development Permit attached to staff's March 25, 2003 report subject to the following conditions: a. Execution of the document by the City after all the required information has been provided. b. The lift station easement as referenced in the Master and Final Planned Unit Development Pennit; Paragraph 3.00, number 7, shall be executed as a separate document and shall reflect the legal description as stated in the proposed Registered Land Survey after it is registered with the Registrar of Titles. The motion carried unanimously (5-0). MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the Development Agreement subject to the following condition: a. Execution of the document by the City after all the required information has been provided. The motion carried unanimously (5-0). B. TCAAP - None. 7. OPERATIONS AND MAINTENANCE A. Highway 96: Cost Participation Agreement; Financing Plan; Underpass/overpass Mr. Parrish explained that since staff was not aware that the reconstruction of Highway 96 was being considered as a 2003 project, no funds were budgeted ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 12 . within the 2003 budget for City expenses related to the project. He noted since this project has been in queue for a number of years, there is revenue in existing fund balances to accommodate City costs relative to his project. He stated a fund balance has been accumulating in Fund 409, the Non-Assessable Road Improvement Fund to accommodate for these types of expenditures. He suggested State MSA funds be used for eligible expenses. He noted the signal and EVP Maintenance Agreement as proposed would not have any adverse fiscal or operational impacts. Mr. Parrish stated the preliminary review of options for an underpass or overpass would cost $642,000 for an underpass and $850,800 for an overpass. This would also require that the project be delayed at least a year. He noted if the Council wished to consider an underpass, financing for part of the project could come from both the park fund and the non-assessable road improvement fund. Councilmember Larson asked what the implications would be if they delayed the construction for a year. . Mr. Brown stated presuming they were to use some State Aid Funds, they would need to get the State approval. He stated if all of the money was City money, the design could be executed. He noted State approval was the issue. Jim Tolaas, Ramsey County, noted any delay from this point on would involve a two-stage process, where the south half would be reconstructed this year and completing the north half in 2004. He noted they would not lose their funding by delaying it. He noted a tunnel in this instance, would be a long tunnel, which could lead to safety concerns. He indicated there could also be ground water issues with a tunnel, which was also a safety concern. He stated it was possible they could add some type of a pedestrian bridge at Highway 10 and Highway 96 in the future. He indicated they could bid this with a staging sequence, which would buy additional time for Council to make a decision. Bill Henry, 3521 Ridl!:ewood Court, PTRC member, reminded the Council that it had adopted a Comprehensive Plan for Parks and Trails. He noted the plan was the result of intense interest by citizens' concerns regarding City parks and trails. . He noted the roads were a barrier to access the parks and trails in the City. He stated an underpass or overpass was a design requirement for this project and it was what the citizens, as well as the PTRC wanted. He noted even if development . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 13 of the TCAAP property did not occur, it was important for an access to allow pedestrians to get to City Hall, as well as other resources along the north side of Highway 96. He noted Highway 96 should not be a barrier to the citizens of the City. He asked the Council to use $100,000 from the park fund for this underpass. He asked the Council to work with the County with funding. He noted the PTRC members were in unanimous agreement with this request. . Rich Straumann, PTRC, stated the Council needed to keep in mind that there was a community room proposed in the new Joint Maintenance Facility, and the residents on the south side of the City should be able to walk or bike to that building. Jim Crassweller, PTRC, asked what was more necessary than the safe access of pedestrian across the highways. He asked what was more innovative than the partnership with Ramsey County. He noted it might take longer to get Highway 96 done, but it would be done right. He asked what was more purposeful than the Council saying that they had spent $50,000 and a lot of the citizens' time in putting together the Comprehensive Plan and now the Council was going to stand behind it. He noted an underpass was a safer access than an overpass. Councilmember Rem stated she was reluctant to put in this access when they were not sure where it would connect to in the future. She noted it made more sense to wait until there was some development on the north side of Highway 96 going on. She stated a developer could then participate financially in some type of a connection at that time. Mayor Aplikowski stated she also had a problem building something when they did not know what it was connecting to, but she was intrigued with a possible overpass by Highway 10 and Highway 96. Councilmember Larson stated he was against spending the money right now. He noted, currently, they did not know what was going to happen on the north side of Highway 96, and they did not know where the connections were going to be and therefore, it was difficult to know where the best location was going to be for an access. He indicated he was not convinced that an underpass was preferable to an overpass. He stated he believed the cost would be much higher than estimated in the Engineer's report. He stated even though they had put together a Plan to spend up to 20 million dollars, they needed to decide if spending this type of money on ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 14 . this project was sensible, particularly SInce the demand to the north side of Highway 96 was not great at this time. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to extend the Council Meeting to 10:30 p.rn. The motion carried unanimously (5-0). Councilmember Grant stated there were a number of reasons he believed underpasses were superior to overpasses, including children being able to cross in their bicycles. He noted winter weather also affected overpasses more than underpasses. He noted there were problems with overpasses regarding safety. Pat Krenn, stated overpasses were very icy in the winter months. He noted he rode on Highway 96 every day of the year on his bicycle. He indicated being on Highway 96 and crossing it was very dangerous on a bicycle. Mr. Crassweller stated Mr. Krenn's comments were accurate and that safety was . a large issue. He asked if the Council would commit to spending the money at a future date and what date would that be before an access was built. He stated the City needed this access. He noted the underpass was cheaper to construct than an overpass and time was going to cost more. Councilmember Rem noted she was not convinced they needed the connection now, even though it was the most convenient time to do it. She noted there was no north Arden Hills now and it made much more sense to put in connections where there were already trails. Mr. Crassweller stated even if the TCAAP property did not get developed for the next 10 years, the residents still wanted to get across Highway 96, down to Lexington Avenue. He stated he believed if they did not put in an access, someone would be killed crossing Highway 96. He noted this was a small expenditure at this point that would be a large expenditure in the future. He indicated this was fiscal responsibility. Mayor Aplikowski suggested splitting this project to allow the Council more time to consider an underpass/overpass. . Councilmember Grant stated he agreed they should split this project. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 15 Councilmember Larson stated this would not resolve the concerns he stated earlier. Mr. Parrish pointed out that a feasibility study would probably not give them the information they were looking for with respect to the TCAAP issue at this time. Council member Holden agreed that the City should spend the money on the proposed trails, instead of spending money on a connection that they did not know where it would connect to. She noted she would not support it at this time. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to not proceed with plans for an underpass under Highway 96 as a part of the proposed reconstruction of Highway 96. Councilmember Rem stated she agreed with the motion, but acknowledged that an underpass was the preferred way to get pedestrians under Highway 96, and when TCAAP started to develop, they needed to keep this in mind. She stated she was not against an underpass, just not putting in an underpass right now. Councilmember Grant stated he was torn on this decision. Mayor Aplikowski agreed an underpass would be an ideal solution, but not at this time. She noted this was a very difficult decision. The motion carried unanimously (5-0). MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve, the signal maintenance agreement, cost participation agreement and financing plan. The motion carried unanimously (5-0). 8. ADMINISTRATION A. Resolution No. 03-32: (Administrator) Appointing Executive Search Firm ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 16 . Mr. Parrish stated the City Council had agreed to enter into an agreement with Personnel Decisions International (PDI) to assist in the hiring process of a City Administrator/Clerk. The Council requested staff arrange a meeting with PDI on April 14, 2003 at 5:30 p.m. MOTION: Councilmember Rem moved and Councilmember Grant seconded a motion to extend the meeting until II :00 p.m. The motion carried unanimously (5-0). MOTION: Councilmember Holden moved and Councilmember Rem seconded a motion to enter into an agreement with Personnel Decisions International (PDI) to assist in the hiring process of the City Administrator/Clerk. Councilmember Larson asked what the estimated cost of hiring PDI was and if . they were going to leave it open-ended. Mr. Parrish stated if it exceeded $20,000 they would come back to Council for additional funds. Councilmember Larson stated he would be opposing this motion because of the cost, and he did not believe this was not a good way to spend taxpayer dollars. He stated he was willing to go through resumes as they had done in the past, but not hire a search firm. He also stated they had an active City Administrator who was capable of doing this job and the position could be offered to someone on their own staff who was well qualified. MOTION: Mayor Aplikowski moved and Councilmember Rem seconded a motion to amend that the cost for Personnel Decisions International (PDI) is not to exceed $20,000. The motion carried unanimously (5-0). The original motion carried (4-1) (Councilmember Larson). . B. Resolution No. 03-33: Supporting Legislation to Provide Improved Funding Option for City Street Improvements ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 17 . Mr. Parrish noted this was something the City had an option to do with respect to road funding improvements. He recommended the Council adopt this Resolution. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adopt Resolution No. 03-44: A Resolution Supporting Legislation to Provide Improved Funding Options for City Street Improvements. The motion carried unanimously (5-0). CITY COUNCIL REPORTS Councilmember Holden stated she had requested staff research a noise Ordinance for the City. She asked if the City had addressed the oil drop off site at the Ramsey County Public Works Facility. . Mr. Parrish replied they would ask the Planning Commission to look into the waste dump concern. Councilmember Larson stated the Planning Commission would be meeting on April 3,2003. He summarized what the Planning Commission agenda was for that evemng. Councilmember Rem requested TCAAP reimbursable expenses be noted on the accounts payable page of that agenda item in the future. She stated the Newsletter Committee would meet on Wednesday, April 2, 2003. She indicated TCAAP RAB and League of Women Voters would be present at the Town Hall meeting. She requested a further discussion of Northwest Youth and Family Services funding in the near future. She noted there were brochures available at City Hall and on the City website for tree orders from Friends of the Park, orders due on April 14,2003. She indicated she would be attending the Shoreview, Arden Hills, Vadnais Heights, and North Oaks Business Council meeting at City Hall next Monday at noon. . Councilmember Grant stated the PTRC met on March 25, 2003 and discussed the proposed Highway 96 underpass. He stated while they did not approve the underpass, the Council needed to provide some kind of non-at-grade north/south ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 31, 2003 18 . connection to TCAAP at some point in the future. He stated the Maintenance Facility Task Force had met to review the plans. Mayor Aplikowski requested a letter be sent to the PTRC thanking them for their time and efforts with respect to their suggestions on the Highway 96 underpass proposal, and that the Council would go on record that in the future should an underpass be necessary, that an underpass was the choice of the Council. She requested the Council take another look at the Parks and Trails Comprehensive Plan at some point in the near future. She noted the St. Paul Business Council group was meeting at City Hall next Monday, April 7, 2003. She stated on Wednesday, April 9, 2003, the League of Minnesota Cities was requesting that City Council, business people, residents, etc. go to the Capitol to express their displeasure with the Governor's budget plan. She asked the Council if they had any interest in pursing this. The Council decided to send a letter instead of going to the Capitol. Mr. Parrish had no comments. . Mayor Aplikowski adjourned the Regular City Council Meeting at 10:59 p.m. Beverly Aplikowski Mayor Aaron Parrish Interim City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, April 14, 2003 at 7:00 p.m. in the Arden Hills Council Chambers. . . . . ~ ~ EN HILLS MEMORANDUM DATE: TO: FROM: SUBJECT: April 9, 2003 Agenda Item 3.A Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Sandy Berres, Finance & Human Resources Assistant ~ Claims & Payroll Attached: Claims Payroll for periods 03/22/03-04/04/03 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/14/03 COUNCIL MEETING PAGE10F3 . CLAIMS PAID SINCE LAST COUNCIL MEETING (03/31103) ::H)(~: 'T::clUMirit :.I:::'VEJiIDOOi':,:': <:':':': >":::::<:':':':":': ",,,,:::':I:':AiIi!!\ilit':):':'tQili:i,jEi; '1:$'::"". ...--.--.--.. "..."... 23362 03/26/03 Fortis Benefits 205.20 Andl Short T enn Disabilitv 23363 03/26/03 Friends of the Park 42.00 PTRC Tree Purchase Reimbursed 23364 03/26103 Health Partners 665.03 Anril Dental Insurance 23365 03/26103 leMA Retirement Trust - 457 1,367.19 Second March Pa\OTO!l 23366 03/26/03 MN Mutual Life 154.00 AnTi] Life Insurance 23367 03/26/03 Postmaster-St. Paul 1.700.00 PostaQ:e-Pcrmit #1962 23368 03/26103 Rams"'" Co. Parks & Recreation 170.00 Ke I TN>nosit-6/28/03-CAH 23369 03/26/03 Xcel EnerD'V 1.629.95 Electric/Gas Service 23370 03/31103 Gammell. Ken 562.50 Video Tech Services 3/28/03 2337\ 03/31103 Lake Johanna Vol Fire f);ont 2.000.00 Sunn} Benefits Reimbursement-State ofMN 23372 03/31103 Wesco 181.05 Contacts for Lift Station #11 23373 04/01103 Fortis Benefits 201.22 Anril Lon!! Term Disabilitv - 23374 0410 1103 Purchase Power 919.00 Posta!!e-Meter 23375 04101103 Vertical Endeavors 100.00 -I:>enosit for Climbinl! Wall-6/28-CAH 23376 04101103 Xcel EnerO\l 2,834.26 Maint Bldll:4 EJec/Gas Service 23377 04/07/03 Affinitv Plus Federal Credit Union 3,963.87 First Ann] Pavroll 23378 04/07/03 Roseville Area Schools 267.00 Tech Class Reoistrations4SB & MO 23379 04/07/03 Stanton Groun 343.50 Davcare Reimbursement 4/04/03 Subtotal- Paid Claims 17,305.77 . Paid Claims From Above - 17,305.77 Add Unpaid Claims, Page 3- 160869.96 Total Accounts Payable Claims fOI" Council Approval. 04/14/03 ~ 178175.73 Note: Checks for unpaid claims totaling $80.874.66 were mailed April 01, 2003 after approval at the March 31, 2003 Council Meeting. They were check numbers 23296.23361. "'Exp. Related to TCAAP Project. ..""".......bl'"~..., . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/14/03 COUNCIL MEETING PAGE 2 OF 3 UNPAID CLAIMS REGISTER: ":'Cli,~>L:Ciini~TE' , M",' """"",,,,,,,,,,',,,,,">>> :>.i\i\i()VN:T.;~:l: 23380 04/15/03 Akona Comoration 14L6() Ballfield Chalk 23381 04/15/03 Animal Control Services, Inc. 435,50 Doc/Cat Enforcement-Mar 23382 04!l5/03 Aramark Uniform Service 84.96 Ruo Service-City Hall 23.183 04/15/03 BFJ of Minnesota, Inc. 271.30 Waste Remova]~March 23384 04!l5/03 Biffs, me. 24L04 Portable Toilets 23385 04!l5/03 Bvl, Sandra 26.64 MileaQc Reimbursement 23386 04!l5/03 City of White Bear Lake 898.00 Ramsey County User Groun Fee 23387 04!l5/03 Corporate Exnress 1,683.83 Office SUDDlies!CoDv PaDer 23388 04!l5/03 Coverall of the Twin Cities 1.238.60 ell-Cleaning Service 23389 04/15/03 DeDt of Administration 1,562.60 Phone Service 23390 04/15/03 E-2 Rec clio!>, Inc. 4,855.00 Res Curbside Recvc1inp 23391 04/15/03 Elder Jones I1SA5 Refund-Permit 802-8191 23392 04/15/03 Excensus, LLC 2,800.00 '" ProfSvcs~TCAAP-2/1-2/28 23393 04/15/03 Filter Fresh 100.24 Coffee/Cuns-CH 23394 04!l5/03 Frattallone's Hardware, Inc. 34.93 Shon Supnlics 23395 04/15/03 Glenwood lne:lcwood 46.92 S rilll!Water 23396 04/15/03 Graimrer, Inc. 142.19 Lij}'hts~Maint BJdg 23397 04/15/03 Home Denot 229.11 Ljj}'ht Fixtures-O&M/Heaters-CH 23398 04/15/03 I.U.O.E. Local 49 240.00 Union Dues-AnTil 23399 04/15/0.1 Kath Auto Parts 57.58 Shon Sunnlies 23400 04/15/03 Hoffman, Dalv, Lindl!fen, Larkin 3,213.10 TCAAP Prof Services-2002 23401 04/15/03 Leae:ue of MN Cities Ins Trust 51.012.00 Liability Insurance-2003 23402 04/15/03 Mac Queen Eouinment, Inc. 664.78 Maint Sunnlies-SweeneT #201 23403 04/15/03 Master Mobile Home Service 35.50 Refund-Mcch Permit #M03-36 23404 04/15/03 Met Council Environmental 40,425.67 Waste Water Service-May 23405 04115/03 NCPERS Groun Life Ins. 60.00 PERA Life-Annl 23406 04/15/03 Nextcl Communications 1,246.67 Cellular Phone Service 23407 04/15/03 North Metro I-35W Carr. Coalition 94.29 Printine: Chare:es-Monthlv Insert 23408 04/15/03 North Metro Insnections, Inc. 1,010.88 Electricallnsoections-March 23409 04/15/03 Northwest YMCA 77.22 Senior Mardi Gras Event 23410 04/15/03 Oriental Tradinj}' Co. 311.35 Easter Ej}'j}' Hunt/Craft Supplies 23411 04/15/03 Pace Analvtical 638.00 Water Testim:r-Mar/Anr 23412 04/15/03 Parrish, Aaron 29.16 Milea2:c Reimbursement I Subtotal - Unpaid Claims - Pa~e 2 114.027.111 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLA]MS REPORT TO BE APPROVED AT 04/]4/03 COUNCIL MEETING UNPAID CLAIMS REGISTER: ;:A:~1<;:II:: ::::::'eK:~O:~TE : >V:E1'irDQR'~::::'-. ::'::::::::::::::::::::::;:::::::::::,::::::::::::::: ::::Ai\rouri"t> 23413 23414 23415 23416 23417 23418 04115/03 04/15/03 04/15/03 04/15/03 04/15103 04/15/03 Peterson, Fram & BeT an, PA Ramse Coun Roseville, Cit of Stanton Grou United Rentals URS 6,427.74 1,680.25 3,433.34 100.00 255.25 34,946.27 Subtotal, Page 3 00 Subtotal Pa e 2 of 3 Total Un aid Claims 46.842.85 114027.11 160,869.96 Janu Lc 1 Fees TIF Admin Ex 2002/Fuel Purchases MarIA r-JPA-MIS FSA Admin Fee-March CH~Brooms & Fans Janua En ineenn Fees PAGE 3 OF 3 ....Jj>i_".l"i>!<'d.i...l . . . . . . ., .. !!: !';. .., ~ ~ ~ o o w !t o If) '" o W :l: o M -,0 -'~ 0'2 1%:'" >-9 <(g D..N :::!~ 1%:0 D..,; <(:;;; I- '" In '" I%: .i! 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" ::i ~ '" ::i :; "- OJ . .~ ~ 0 il -5 . ~ 0 .s; l) " <: ~ " ~ '" 11 B ~ i ;; . :);:;) .0 "- Ii '" g ~ f-o "- :s= '" " . ~ ~ " J: I" Ii '" t: 00 ::$ ~ ] ~ ~ -E 'Ii 0 ,; " . 0" ~ 1i ~ 0 0 .~ -a ~ 0 0 -05 . ~ ~ 1< , t. ~ 0 0 " . CE " Ii ::i ..g:. 0 " 0 0 ~ ~ 0 0 " 0 ~ ,:! ~ 0 i< is <E "' C! ..J us '" >- " " ~ ~ <: " '" :>: ~ 00 ~ :::: ~ ~ ~ " ~ 0 N N ~ ~ ~ ~ ~ " ~ 0 - N ~ ~ ~ ~ ~ 00 ..~ m? :-:(. ................. - N N N N N N N N N ~ ~ ~ ~ ~ ~ ~ ~ ~. N N N N N N M N N N N N N N N N N N N N N N N N .", S S S S S S S S S S S S S S S S S S S S S S S S .:0: :,. ~ :; ~ E '" ~ 8 '0 ~ ~ ~ .~ 11 "- '!i 00 0 .~ . oS 0 Jj 0 ! ;; . ~ K ~ . -il 0 b .~ 0 " ,. ." 0 0 :g 0 .~ ~ ~ g ~ iil 0 f-o ~ '0 'jj 0 " ~ 1l . 6 ~ ~ B ~ 5 fj ~ .9 ~ 00 ~ :; 0 " ;g ~ . , " 11 ~ ~ 0 '" ii " c g- Z '0 " . "- " ~ ~ . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item 3.B April 9, 2003 TO: Mayor and City Council Peter Rellegers, City Planner@ Round Lake Road Tumback AmberJack Property FROM: SUBJECT: ENCLOSURES: 1. February 18,2003 Memo from City Attorney 2. December 12, 2002 Memo from City Attorney 3. Road and Access Easement 4. Reduction of Easement Area (from the highlighted survey) Request Adopt a motion authorizing the conveyance of an easement. Overview The City Attorney has reviewed the terms of the Grant of Easement and found that it is consistent with the obligations of the City in connection with this matter. The City Attorney has also described the easement areas in his memo from December 12, 2002. A reduction of the survey has been included for your review. Full-size highlighted surveys will be available at the April 14th Council Meeting. Staff Recommendation By motion authorize the conveyance of the easement (requires 3 affirmative votes). Round Lake Road Turnback - 04/09/03 - Page 1 of 1 Warren E. Peterson Jerome P Filla Daniel \Vitt Fram Glenn A. Bergman John Michael Miller Michael T Oberle Steven H. Bruns. Paul W. Fahning. Esther E. McGinnis Cameron S. McLeUand P~ERSQ\J) FRAMC7BERGMAN ~ROFESSIONAL ASSOCIATION Suite 300 50 East Fifth Street St. Paul. MN 55101-] 197 (65 (1291-8955 (6511228-1753 faCSimie Direct Dial #(651) 290-6907 February 18, 2003 Mr. Joe Lynch, City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 RECEIVED FEB 2 0 Zo03 RE: Round Lake Road Turnback AmberJack Property Our File No.: 10450.00-3 CITY OF ARDEN HILLS Dear Joe: I am enclosing the following: 1. Seven (7) copies of my correspondence of December 12, 2002, which helps explain the background for this transaction; . 2. Seven (7) copies of the proposed easement from The City of Arden Hills to Arden HillsJack I, LLC; and 3. Seven (7) copies of the highlighted survey. The wording of the easement has been approved by Grantee and now needs to be approved by the City Council. Please place this matter on the City Council Agenda, as you deem appropriate. The Grantee is requesting that the City Council adopt a motion authorizing the conveyance of the easement. The motion must be approved by three (3) affirmative votes of the City Council. 1 have reviewed the terms of the Grant of Easement and find that it is consistent with the obligations of the City in connection with this matter. If you have any questions, please contact me. JPF:jtc Enclosures Very truly yours, Jh . . i\.L50 ADMITTED IN WISCONSIN Warren E, Peterson Jerome- P Filla Daniel Witt Frarn .Ienn A. Ber.gman hn Michael Miller ichael T Oberle Steven H. Bruns' Paul W. Fahning. Esther E. McGinnis Cameron S McLelland PETERSCN FAAM(~d;.BEI~GMAN .:IIt...lIl1I&"'lI....II..~IIf;II_...........JI...;...III.lIh'lII Suite 300 50 East Fifth Street St. Paul, MN 5')101"1197 16'51 1 2QI-89')') (6') I) 228-17'J3 facs.imile December 12, 2002 Direct Dial #(651) 29().6907 jfilla@pfb-pa.com Joe Lynch City Administrator City of Arden Hills 4364 West Round Lake Road Arden Hills, MN 55112 RE: Round lake Road Turnback AmberJack Property Our File No.: 10450/000003 . Dear Joe: I am enclosing the following documents: 1. A survey which highlights portions of Round Lake Court. The yellow-shaded area represents those portions of Round Lake Court which were dedicated as public roads on the plat of the Gateway Addition or on the plat of Butcher's Allotment NO.1. Portions of the yellow-shaded area have been improved and are being used as a road access. 2. A deed of conveyance from AmberJack, Ltd. to the City which describes the blue-shaded area on the survey. Technically, AmberJack has conveyed their right to use this area. This was a mistake. They should have conveyed it subject to an access easement, or they should have conveyed a road and utility easement to the City over this area without conveying fee title. 3. A deed of conveyance from the State of Minnesota to the City which describes the property included in the green-shaded area on the survey. This area was acquired from the State of Minnesota subject to the restriction that it could only be used for highway purposes. This area has been improved with a public road, but has not been dedicated for public use. . 4. A proposed access easement from the City to AmberJack, Ltd. . ',L~,,, AO,',lIlll.l:o IN \\'hCUN;;IN December 12, 2002 Page 2 As part of the agreements associated with the AmberJack development, the City was obligated to acquire the green-shaded area from MNDOT and convey an access easement to AmberJack. This has not been done. AmberJack and its mortgagees would like to document the access by recording the proposed easement from the City to AmberJack over the green and blue- shaded areas. Please review and contact me. Very truly yours, Jerome P. Filla JPF:bab encs. F,luserslBAR BERIJ ERRYldec12-jpf .wpd . . . . . . (reserved for recording information) ROAD AND ACCESS EASEMENT CITY OF ARDEN HILLS ARDEN HILLS JACK I, L.L.c. The City of Arden Hills, a Minnesota Statutory City, ("Grantor") represents that it is the record fee owner of the following described parcels, or otherwise has the right to utilize the following described properties for roadway purposes and grant the rights and easements herein set forth: Tract A: That part of the South 30 acres of the Northwest Quarter of Section 21, Township 30, Range 23, lying within the circumference of a circle having a radius of 62.00 feet. The center of said circle is the point of intersection of the East line of the West 1266.91 feet of the Southwest Quarter of said Section 21, Township 30, Range 23, with a line parallel with and 26.30 feet southerly of the south line of said South 30 acres of the Northwest Quarter, Ramsey County, Minnesota. Tract B: That part of the West 1300 feet of the Southwest Quarter of Section 21, Township 30, Range 23, Ramsey County, Minnesota which lies within the circumference of a circle having a radius of 62 feet. The center of said circle is the point of intersection of the East line of the West 1266.91 feet of said Southwest Quarter of said Section 21, Township 30, Range 23, with a line parallel with and 26.30 feet southerly of the south line of the South 30 acres of the Northwest Quarter of Section 21, Township 30, Range 23, Ramsey County, Minnesota. 1. For valuable consideration, the receipt of which is hereby acknowledged, Grantor has this day bargained and sold, and by these presents does bargain, sell, quitclaim and transfer unto Arden Hills Jack I, L.L.C., a Delaware limited liability company ("Grantee"), its successors and assigns in that certain property described below as Tract C, together with the "Occupants" (defined below) of said Tract C, the following: A perpetual easement for street, and utility purposes over and across Doc# 1717140\4 the forgoing described Tract A and Tract B, together with the right of ingress and egress for pedestrians and motor vehicles to and from Tract C from and to that certain publicly opened and traveled street and right-of- way known as Round Lake Court, including those portions of said Round Lake Court formerly known as Butchers Street and formerly known as 14th Street Northeast (the "Easement"). . 2. Grantor agrees, at its cost and expense, to maintain, plow, repair and service Tract A and Tract B the same as Grantor's municipal policies for and applicable to open and dedicated streets of the City of Arden Hills, causing the surface thereof and improvements thereto to be functionally useable for the purposes of the Easement as set forth above. 3. Grantee is the record fee simple owner of the following described Real Estate, referred to herein as "Tract C": Parcel I: The South 30 acres of the Northwest v.. of Section 21, Township 30, Range 23, except the West 884 feet thereof and except the following: Beginning at the point on the South line of said 30 acres, 2033.0 feet East of the Southwest comer thereof; thence East to the Southeast comer thereof; thence North to the Northeast comer thereof; thence West along the North line of said 30 acres to a point 1768.0 feet East of the Northwest comer thereof; thence South 28 degrees 41 minutes East 559.7 feet, more or less, to the point of beginning, except part deeded to State of Minnesota in Book" I 729" RCR, page 988 and Book "2033" RCR, page 528; . and Parcel 2: That part of the South 30 acres of the South Half of the Northwest Quarter of Section 21, Township 30 North, Range 23 West, Ramsey County, Minnesota, described as follows: Beginning at a point on a line run parallel with and distant 33 feet Easterly of Line 1 described below, distant 200 feet Northerly of its intersection with the East and West quarter line of said Section 21; thence run Southeasterly to a point on said East and West quarter line, distant 220 feet Easterly of said intersection; thence run Westerly along said East and West quarter line for 141.92 feet; thence deflect to the right on a non-tangential curve, concave to the Northeast, having a delta angle of 57 degrees 43 minutes 04 seconds, a radius of 167 feet and chord azimuth of335 degrees 03 minutes 51 seconds, for 168.23 feet, more or less, to an intersection with said 33 foot parallel line; thence run Northerly on said 33 foot parallel line for 52.28 feet to the point of beginning; . 2 Doell 1717140\4 . . . Together with That part of the South 30 acres of the South Half of the Northwest Quarter of Section 21, Township 30 North, Range 23 West, Ramsey County, Minnesota, described as follows: From a point on said Line I, distant 499.53 feet North of its point of termination, run Easterly at right angles to said Line I for 33 feet, to the point of beginning; thence continue Easterly on the last described course for 33 feet; thence run Northerly parallel with said Line I for 170.53 feet, more or less, to the North line of said South 30 acres; thence run West on said North line to its intersection with a line run parallel with and distant 33 feet East of said Line I; thence run South on said 33 foot parallel line for 167.76 feet, more or less, to the point of beginning. Except the following: That part of the South 30 acres of the Northwest Quarter of Section 21, Township 30, Range 23, lying within the circumference of a circle having a radius of 62.00 feet. The center of said circle is the point of intersection the East line of the West 1,266.91 feet of the Southwest Quarter of said Section 21, Township 30, Range 23 with a line parallel with and 26.30 feet Southerly of the South line of said South 30 acres of the Northwest Quarter, Ramsey Connty, Minnesota. Line I: Beginning at a point on the North line of said Section 21, distant 1180 feet East of the Northwest corner thereof; thence run Southerly at an angle of75 degrees 28 minutes 41 seconds from said North section line (measured from West to South) for 1105.99 feet; thence deflect to the left at an angle of 17 degrees 04 minutes 13 seconds for 167.08 feet; thence deflect to the right on an 00 degree 44 minutes 14 second curve (delta angle 07 degrees 08 minutes 33 seconds) for 968.91 feet; thence on a tangent to said curve for 600 feet and there terminating. 4. This Easement shall run with the land, benefit and be appurtenant to Tract C and the rights, conditions and provisions hereof shall inure to the benefit of and be binding upon the successors and assigns of the Grantor and Grantee. 5. The Easement may be enforced against the fee simple owner of either Tracts A 3 Doc# 1717140\4 and B or Tract C by legal or equitable action (including specific performance) in Ramsey County . District Court. In the event any such action is commenced, the prevailing party shall be entitled to recover its costs and expenses incurred in such action, specifically including reasonable attorneys' fees, against the non-prevailing party or parties. 6. This Agreement may be amended by and only by a written agreement executed by the fee simple record owners of Tracts A, Band C. In no event shall the consent or signature of any "Occupant" (as defined below) be required for any amendment, modification or termination of this instrument or of the Easement created herein. All amendments, to be effective, once duly signed shall be recorded or filed in Ramsey County, Minnesota, in the same office in which this instrument is recorded or filed to given constructive notice thereof. "Occupant" or "Occupants" shall mean the employees, invitees, licensees, agents, contractors and tenants of, and other persons authorized by the fee simple owner of Tract C to enter upon and utilize the Easement. IN WITNESS WHEREOF, the undersigned has hereto set their hands. CITY OF ARDEN HILLS BY: ITS: Mavor . Aooroved as to Form: Jerome P. Filla, Arden Hills City Attorney STATE OF MINNESOTA ) :ss. COUNTY OF RAMSEY ) On this day of ,2003, before me, a Notary Public within and for said county, personally appeared , to me known to be the Mayor of the City of Arden Hills, and he/she executed the foregoing instrument and acknowledged that he/she executed the same by authority and on behalf of the City of Arden Hills. Notary Public THIS INSTRUMENT DRAFTED BY: Lindquist & Vennum P .L.L.P. (LBG) 4200 IDS Center 80 South 8th Street Minneapolis, Minnesota 55402 . 4 Doc# 171714014 "''-0 -<",- J-ji", r51iJ;j(j ~~:J::-J l;{1U~.....; (JfJiJ_~ '?Jg~iJ (ij&k~ "",0 o:::o...C!:J ;f~__:::! ,-O.J:: __:;;,...J .-- m~:i '" W 0"0 "'0", Woo<< 0"- I uH-8 cfl i!:: i:!l <~U) ;;; ~_n~ ~;1 ~ 't~,: WU)I:....J ge ~~z--1 ". 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" g o ;; o , 5 , z o 5 o. . -0 0= x,'? ~. " .~~ ~~ -~ -. o~ ~ ! J 11) I , . ~!J ~olm I , z 3j~J: . . . ~ ~HILLS MEMORANDUM DATE: Agenda Item 3. C April 8, 2003 TO: Aaron Parrish; Interim City Administrator ~ Thomas 1. Moore; Director of Operations & Maintenance ~ j _ ~ Appointment of Ms. Joam Werner to the 2003 PTRC. FROM: SUBJECT: Backl!round Ms. Joani Werner of 1758 Cannon Avenue has applied to become a member of the Parks, Trails and Recreation Committee. Joani has been a resident of Arden Hills since 1994. Her daughter has been a participant in our Recreation Programs and the family is a frequent user of our parks and trails. Joani was recommended by Mr. Don Messerly, a current PTRC member. She attended the March 25, 2003 PTRC meeting to get a better understanding of the PTRC's focus. The PTRC unanimously recommends her appointment. Staff Recommendations Staff recommends that Ms. Joani Werner of 1758 Cannon Avenue be appointed to the 2003 Parks, Trails and Recreation Committee. . . . URS AGENDA ITEM 3.0 URS Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Aaron Parrish/Arden Hills Interim City Administrator File: 37951-022-0101 From: Gregory S. Brown U Ik Arden Hills City EngineerJYVI&-\ April 9, 2003 Date: Subject: Pay Estimate #6 2002 Sanitary Sewer and Water Main Rehabilitation Project Background The City of Arden Hills awarded Visu-Sewer Clean & Seal of Fridley, MN the 2002 Sanitary Sewer and Water Main Rehabilitation Project on August 12, 2002 for a total contract amount of $246,435.50. Pay Estimate #1 through #5 for a total of$219,797.86 was approved by the Council. Change Order (1) One was approved on March 10, 2003 in the amount of $84,992.50 to complete the remaining 8 inch lines in the project area Project Status Water Main The Contractor has completed the directional boring, connection of the watermain and all associated items. The line is now functional. Sanitary Sewer The Contraetor has eompletcd thc manhole adjustments and relining. Sanitary Sewer Test and Seal The Contractor is essentially complete with the original scope of work. And has completed approximately half of the change order work. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #6 for Visu- Sewer Clean & Seal of Fridley, MN in the amount of$41,843.84. A retainage of 5.00% is being held for this project. ~. . . URS Agenda Item 3.E MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (6] 2) 370-0700 Fax: (612) 370-1378 To: Mr. Aaron Parrish/ City of Arden Hills Copy: Nick Landwer/lJRS Tom Moore/AH File: 379510232001 From: Greg Brown 1te.<' ~ 44-ej ~lo\. Arden Hills City Engineer Date: April 14, 2003 Subject: 2003 PMP No Parking Resolution Background The 2003 PMP includes the reconstruction of Ingerson Road and Hamline Avellue whilSh J;iaye' been designated as State Aid streets and will be substantially funded from the City's State Aid account. As a part of the MnDOT State Aid plan approval process, the City Council needs to pass Resolution 03-36 prohibiting parking on Ingerson Road and Hamline A venue. The State Aid design standards require at least 36 feet of width if parking is to be allowed. Since our proposed width is 28 feet, the State requires to have the City Council pass a resolution prohibiting parking for their files prior to approving the plan. MnDOT does not require thilt any no parking signage be installed for the project and enforcement ofthe resolution is entirely at the City's prerogative - therefor this resolution will not force the City to treat Ingerson Road and Hamline A venue residents differently than other City residents relative to on streetparking.Stovye Avenue also required a no parking resolution be passed by the Council when it was reconstructed in 1998. Recommendation The City Engineer recommends that Council pass Resolution 03-36 prohibiting parking on. Ingerson Road and Hamline Avenue. PROJECTS\ARDENHIL\37951\GENERAL\Documents\Agenda Memo 4-14-03ltem 3fdoc .~ ~ ~~HILLS City of Arden Hills Ramsey County, Minnesota RESOLUTION NO. 03-36 A RESOLUTION ADOPTING A NQ.P ARKING PROVISION FOR INGERSON ROAD AND HAMLINE AVENUE WHEREAS, the Gty of Arden Hills has planned the improvement of Ingerson Road and Harnline Avenue, and WHEREAS, the Gty of Arden Hills will be expending Municipal Street Aid Funds on the improvements of these streets, and WHEREAS, these improvements do not provide adequate width for parking on . both sides of the street and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW, THEREFORE, IT IS HEREBY RESOLVED: by the Council of the Gty of Arden Hills, that the Gty shall ban the parking of motor vehicles on Ingerson Road and Harnline Avenue at all times. ADOPTED by the Council this 14th day of April, 2003. Beverly Aplikowski, MAYOR ATTEST: Cynthia Young, DEPUTY aERK . , . . . . . URS Agenda Item SA MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Nick LandwerlURS Tom Moore!AH 379510232001 Mr. Aaron Parrish! City of Arden Hills Copy: File: From: Greg Brown Arden Hills City Engineer Date: March 31, 2003 Subject: 2003 PMP Assessment Hearing Backl!:round The City Council conducted an assessment hearing on March 31, 2003 for the 2003 PMP. A total of 22 written appeals were received by City staff from the affected residents ofthe project. Staff has reviewed each appeal and prepared a written response letter to each individual explaining the assessment calculation and notifying them of the current staff recommendation (adjustment or no change) regarding their assessment. Of the 22 appeals received, staff is recommending that adjustments be made to 5 assessments based upon lot geometry etc. In most cases where staff recommends adjustments, multiple scenarios apply to the property (ie shallow lot and odd shaped lot) and we have chosen the least costly calculation for the resident(the initial role used a more costly calculation). We have prepared a revised assessment role for the entire project with the 22 properties with pending appeals highlighted. The proposed adjustments (if any) and staff comments for each appeal are included along the right side ofthe assessment role. Copies ofthe letters sent to residents also are attached for Council information. Many of the appeals were based upon comer lots which were assessed for projects occurring more than 5 years ago. The staff recommendation to maintain the proposed assessments is based upon the current assessment policy. There have been discussions over the past several years regarding the elimination of the 5 year window and Council may decide to rule in favor of these residents based upon those discussions. Regarding the comer lots, staff recommends that the assessments either be levied as proposed or eliminated completely for those residents. The residents were all informed that they could make their case at the April 14,2003 Council Meeting if they still had an objection to the assessment. PROJECTS\ARDENIIIL\37951\GENERAL\Documents\Agenda Memo 4-14-03 Item 5Adoc , ) ) . March 3151,2003 John and Katherine King 1209 Karth Lake Drive *Proposed assessment = 139.22 feet = $1,670.40. . Obiection to proposed pavement assessment: We feel it is unfair to be penalized for having a street-wide, yet shallow lot. Our square footage is actually less than most of the lots on our street, yet we have been assessed more because we have a wide lot. The city has assessed us at 139.2 feet (actual street width), even though our lot most closely resembles the "shallow lot" in the city's frontage foot calculation examples. Thus, using the "shallow lot" calculation, the adjusted frontage would be: 14,363.69/130 ft. = 11 0.5 foot frontage Fair assessment: . Even at 110.5 feet, this would mean that our lot would have one of the largest assessments on Karth Lake Drive. Ibis, we believe, is still unfair since our lot is one of the smaller lots if you consider total square footage. Wouldn't the total square footage of the lot be a fairer way to assess? It is our belief, since our lot is smaller than average, our home is of lesser value than most homes in our neighborhood, and we will not be gaining anymore access and/or use of the newly paved road than anyone else in our neighborhood, we should not be paying more than any of our other neighbors. Simply dividing the assessment cost by the number of homes would defmitely be the fairest way to assess individuals. Thank you for your ti~ "",,~. consjd!ration in this matter. 0-<- /fi... rn:.. ~VW;W cYI1 .John and Kathedlle King \~ 1209 Karth Lake Drive 651..(j97-0202 . ~ ~~HILLS 1 .. r . Apri] 8, 2003 John and Kathcrine King 1209 Karth Lake Drive Arden Hills, MN 551]2 Dear Mr. and Mrs. King: ]n your Assessment Objection Form from the 2003 PMP Assessment Hearing, you statcd that you believe a shallow lot assessment calculation should be used for your Jot. Using the shallow lot assessment calculation, lot arca divided by 130 feet, your assessment should be (14,363.69/130feet) ~ ] 10.5 frontage feet. The adjustment changes your total assessment to $1,326.00. Your objection has been reviewed by Arden Hills City Staff and recommended for approval. If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. . For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.\alci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~]y, ~~.~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us . 2003 PMP ASSESSMENT HEARING MONDAY, MARCH 31, 2003 ASSESSMENT OBJECTION FORM Name: 81''(1).''''' d-- Dd,('<>- L.\\".J",,,,~<,-~ Address: 1\ "l ') 1\ ",hl<-- \), Phone No: 651 b!,b (,D~~ Reason(s) for your objection to the assessment: (please be as specific as possible.) :i 0........ 0.1,1"'--1,\"'::, <\-0 ~k f<'o t'os~~ O-ss e'SS <'^-<~~ o~ M'( \J"'~~'( .l;1",- -Ik -\'-0\\ OW'-"') ~ ~'>or-'" .~ I) i\.-.c.- \,('0~~r4.'( ',0;, Ioa__\-~ 0..... &. <Oc,~ 10+ e).G. . A~",- tI, o!c ~\<u-'-<..^-\; \) r . J\Mb\<-- We..". 0.0.5,,- ss~(9 \"... "" k ""~ ~ -qo' "', ik ?=~c'-\.1 .,k,~\j o,...\'{ b<-- 0..<''' c"s~l -\k a.i~,\-).~\ '13 ~ -\k 10....'1 ,;\d...... ("'WC'O)Q 3j '\c..'" ~g- -tk-- ('c..\cv-\c-~'o~s. ,,~ {k.., ~",..A-~ Co.+- CC-\G~kko~" e=.."l..-L I-\- sko",IJ ",,-\- k.. ~....~\.~ ~'1 -\ok JOL\,,\~~ -k. o.ryJ...r+~"-<- -{k)~ ~ro l~<-" )...... ).. ,;...~<<>-~ .,\col'<' . .:> -n..L- 3D' "j' C-L........\" ~ I\",-,,,~ ~r 'r......, o-\,~J b<G...... rt.GO~ +'-v-c-k G-..-J -1-k,e~<<-- <;~\j N:>"t h-- o..o;5C5S"'<~' "'Tj....", ',Jot---\J ~'-'<.L-- I 4k ~o-l,,,,,:><-- -\0 ~1.'(, PIG<-S<-- \,...L "*k..;~ ~-\.,(S \~-\.o CO""5"""cr<--~\o '"" "''''' ""1 0.55<:55 """'~<\ \.v /'V"''t 9C'O~cr\'t. 731M-.P. iJLk.~ \'s- ik\l<Ojkl"'1 c..-\- '1'1;}-:L ~\L"'S<''''''''' k,- -{k ~~ cor-"\"",Ic..._v.o,"> <>-"> {v'C'''L ,^-,,'o\..... <'<<)<-cJ c\" ,~~ <ll c..l,.,lie. c.v-c9 ~L" _+- c-"'50c'>S~j o~ -\k 30' "",LCJ_<~~ "k /I"r-1\~ (',r. ~ ~~HILLS . April 8, 2003 Bryan & Debra Lillehaugen 1145 Amble Drive Arden Hills, MN 55112 Dear Mr. & Mrs. Lillchaugen: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object to paying the full frontage for both sides of your comer lot and to pay twice for a portion on Amble Circle. To address the first issue, the comer lot assessment adjustment applies to projects completed within 5 years of each other. Since Amble Drive was constructed in 1995, as stated in your Objection Form, it is no ]ongcr within the 5 year period and thus, the Amble Circle assessment is calculated using full front frontage. A]though the Amb]e Drive Project paving transitioned into Amble Circle, it is our understanding . you were only assessed for your footage along Amble Drive. Your objection has been reviewed by Arden Hills City Staff and recommended for denial. ]fyou disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April ]4,2003. For any other questions, please fee] free to contact me at either of the following: E-mai]: tom.moore.@ci.ardcn-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. Sincerely, ~~~~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown ~ City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us . . . To: City of Arden Hills March 31, 2003 From: Greg & Pamela Clifford 4422 Pleasant Drive Arden Hills, MN, 55112 Regarding: 2003 PMP assessment for 4422 Pleasant Drive in Karth Lake East To whom it may concern, I would like to appeal the $6,196.50 which has been proposed as the assessment to 4422 Pleasant drive (my home). This is associated with the re-paving of the Karth Lake East neighborhood. This residence is a corner lot (bordered by Amble Dr. and Pleasant Dr.). In 1998 * I was assessed $4,723.67 (93.5 f1- x $48.95 per foot) for the re-paving of Amble Drive. Given this recent assessment I submit the "comer lot adjusted front footage" method should be used to compute the assessment for this stage of the "Pavement Management Project". Using the "corner lot adjusted front footage" method (see attached provided by the City of Arden Hills) I compute the 2003 assessment to be: Short Side of corner lot = 96.54 ft. Long Side of corner lot = 123.53 ft. Adjusted front footage = 96.54 ft. + 1/3 x 123.53 ft. = 137.7 ft. hence, Adjusted assessment = (137.7 x $51) - $4723.67(1998 payment) = $2300. Given the fact that there is a policy in place for more fairty assessing the road improvements for corner lots, I submit the equitable assessment for this project is $2,300. If you have any questions please feel free to contact me at (651) 636-2796 (home) or (651) 697-0595 (work). Sincerely, Greg & Pamela Clifford ~~ '0,/" P M7LJ !3 hi /tJ-3 ~ Per f ~ w",-~J 4k *- tlA ~O'rf.- ~ ~~HILLS . April 8, 2003 Greg & Pamela Clifford 4422 Pleasant Drive Arden Hills, MN 55] 12 Dear Mr. & Mrs. Clifford: In your Assessment Objeetion Form from the 2003 PMP Assessment Hearing, you stated that you objeet to paying the full frontage for both sides of your eomer lot and to pay twiee for a portion on Pleasant Drive. To address the first issue, the comer lot assessment adjustment applies to projects completed within 5 years of each other. Since Amble Drive was constructed in 1995, it is no longer within thc 5 year period and thus, the Pleasant Drive assessment is calculated using full front frontage. Although the Amble Drive Project paving transitioned into Pleasant Drive, it is our understanding you were only assessed for your footage along Amble Drive. For the current assessment, using odd shaped lot calculations from the Arden Hills Assessment Manual, your assessable frontage is 121.5 feet. . Your objection has been review'ed by Arden Hills City Staff and recommended for denial. If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.iilici.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~e1Y, ~~.~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills + 1245 West Highway 96 + Arden Hills, MN + 55112.5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.ns . Dean & Karen Kloeckner ~ 10 flU- ~d 4425 Pleasant Drive Arden Hills, MN 55I12 651-631-9689 dklO€ckner@ottbi.com . April4tb, 2003 Thomas J. Moore Director of Operations and Maintenance City of Arden Hills 1245 West Hwy. 96 Arden Hills, MN 55112-5794 "----"""""1 n?R - 4 Z003 I I I -'-V-""" ,-_,.. -... .-- ell , v~. h,-:,_J,-.","\, HtL~ Dear Tom., Thank you for your follow up to my questions recently regarding the Pavement Management Program (pMP) in our neighborhood. The purpose of this letter is to formally post an objection to how the assessment for the PMP has been derived and allocated. Our concern does not stem from the fact that the streets in our neighborhood need the work that is proposed. Rather our objection is based on how the assessment is allocated. .HelP me understand the rational behind why my next-door neighbor is assessed approximately $1,000 less, yet they have more street frontage (6 feet more according to your map). While I recognize that our lot is larger (approximately 2,200 square feet), I still fail to see the rational for the assessment difference. Again, I must thank you Tom for the assistance you have given me to this point. While I wanted to but was unable to attend the City Council meeting this past Monday evening, I believe this issue must be addressed to determine a more fair allocation of the cost. Recognizing that for a young family, producing nearly $6,000 for street reconstruction is quite a burden, especially with the economy and business climate we are in. Not a particularly good time. I look forward to a response by you and I or the City Council. Regards, . 'Tku 15. /Ikd- ~~(9tJ~ Dean B. Kloeckner Karen J. Kloeckner ~ ~~HILLS . April 8, 2003 Dean & Karen Kloeckner 4425 Pleasant Drive Arden Hills, MN 551]2 Dear Mr. Kloeckner: ]n your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object with our lot calculation. Your assessable frontage was determined using the Arden Hills Assessment Manual and was based on the average of the front and back widths of your lot. The assessment frontage has been adjusted to 120.4 feet. Your objection has been reviewed by Arden Hills City Staff and recommended for change. If you disagree with the above recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April ]4, 2003. e For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.(Glci.arden-hil1s.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~y, ~~.~ ThomasJ. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . t245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden~hills.mn.us , , , ., ) . 2003 PMP ASSESSMENT HEARING MONDAY, MARCH 31,2003 Address: ASSESSMENT OBJECTION FORM S0lil d- 4trici~ rrlr,Dvn~h L}l-fSd PJf'_aSC2Jnt -p, Phone No: 103s-7tJt93, Name: Reason(s) for your objection to the assessment: (please be as specific as possible.) y '~:''B~~ LAH:H '1~ I rr --er--- 1,- Get {~~ ----- \'l_C)t- ev"f' ~ DvI rL c.uJ- c&e-~ c \). ,;~ It;? LE. f'f'ev\'\-Q~e. ~ curL *- P IQn se- I . . ,ff i) () I " r I- 11 ~ Cl5'freS~ }l0 I~I . 0v. j;Jj ) IifhJ dait du Ir htpd ~ lu prutft ;5() oS ~. ) ~ b~ eJau;g{J& ~ /MftAf~;/ ;X W}1/d /s -d.e. def)~ ()j' ~~i!-.:r/ 7 . . e ~ ~~HILLS Apri] 8, 2003 Sean & Patricia McDonagh 4452 Pleasant Drive Arden Hills, MN 55]]2 Dear Mr. & Mrs. McDonagh: ]n your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object with our lot calculation. According to the Arden Hills Assessment Manual (page A-2), the assessment of a property on a cu]-de-sac is as follows. The average depth of the two sides of the lot is divided into the total area of the lot. The result is the front footage and in the case of your property is 97.07 feet (14333.46 square feet area oflot /147.66 feet average depth oflOI). e Your objection has been reviewed by Arden Hills City Staff and recommended for denial. If you disagree with the above recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, Apri] 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mai]: tom.moore.{aJ,ei.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~]y, ~&~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer e City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us . . . .'--, I ) , ) 1 ) 2003 PMP ASSESSMENT HEARING MONDAY, MARCH 31, 2003 ASSESSMENT OBJECTION FORM Name: Qall ~1'~~)"rA~nl Address: 4YIoO- Pt-e=tSCtY\.,+ 0(. Phone No: lD5\-\.o~\.o-~{C9(j Reason(s) for your objection to the assessment: (Please be as specific as possible~) Wlv /laulJ 7)U.J Sma;U.AlY;1 -+/uyIJ-faJb O/l7i nUl> ~ ~ .dw fJ'jlclyAS/ tfJ~ I Cop. J./rl -/l; w h~ ckuR 0 IOIRrJ I oes I/CY{ ee m f:a ; 0/ l7ou~ 03 -f+. O/hd q~Sec,E'<f'" fa.:JD7<90. , ~ EN HILLS . April 8, 2003 Dan Bickham 4460 Pleasant Drive Arden Hills, MN 55]]2 Dear Mr. Bickham: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object with the assessable frontage calculation. According to the Arden Hills Assessment Manual (page A-2), the assessment of property on a cul-de-sac is calculated as follows. The average depth of a lot, which is the average of both sides of the lot, is divided into the total area of the lot. The result is the assessable footage, which in the case of your property is 121.75 feet (17562.54 square feet oflot area / ]44.245 feet average lot depth). Your objection has been reviewed by Arden Hills City Staff and recommended for denial. . If you disagree with the above recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April ]4, 2003 For any othcr questions or concern, please feel free to contact me at either of the following: E- mail: tom.moore.(al,ci.arden-hills.mn.us. Fax: 651.634.5137, or at City Hall: 651.634.5133. ~~-~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . t245 West Highway 96 . Arden Hills, MN . 55lt2.5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-bills.mn.us \ ~) . 2003 PMP ASSESSMENT HEARING MONDAY, MARCH 31,2003 Name: ASSESSMENT OBJECTION FORM Pi rvlw 11 tV qifif, fiPJr4\!TDrLv Phone No: [.r)"':>- ()~V Address: Reason(s) for your objection to the assessment: (Please be as specific as possible.) j:. 910Adn~ 1/\);J1j~7~ F~~ 0(-41'. yr~,1 i1f1v' V~~ f\..,i !bf4C1t'SV 1/1/ Li f>i v . . /;' .~ . /.'" ".-- /" Y (J '--"" ~ ) ()rPS'P-' -,/1-,110 paCt) y;-('f), ~.~~~S ~nv ~~0~" :~1~":s\ '( :f P.II'/17 5'77",1! J~~;(~ ~ ,/.l'^iV A ~ o JIL~~' f., n J (6' 1 ,n I bt ( "==Yt/'i">'~ f:=b '--, F \I D <- b ~il'~0~:~'~v~' '1: ;;~;;; 11/ ' (, 0 y n;j4 +- . r!k\:t'cf.~:;,;;;J ~l~"t:~< AiP 1.J~'1 JP/kf?{i;J{ L~ 'M< ~ (j)rVICV1 'i /' /6.'^P7} C'l-1-Lhs f I ~.~ J ( -+ '---:--. ~t~b'v'.1~b) \J tl1r'Lhy\D 520-J'fY\.<;A '); l'JIJ.1r:-f(/ P:""rJI~, D i';"'V;:n-. ;vZQW'IJ /{ri PI II'>'! o"Ji -1 F'64~ ~ (5?y frmvl', 1 y t.rVfL ~~ ;; I~~ 120110 rl, / J-/ ( . ~ ~~HILLS . April 8,2003 Ray Muchel 4466 Pleasant Drive Arden Hills, MN 55112 Dear Mr. Muchel: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object with our assessable frontage calculation, which I am writing to clarify at this time. According to the Arden Hills Assessment Manual (page A-2), the assessment of property on a cul-de-sac is calculated as follows. The average depth of a lot, which is the average of both sides of the lot, is divided in to the total area of the lot. The result is the assessahle footage, which in the case of your property is 110.92 feet (15611.87 square feet of lot area / 140.75 feet average lot depth). Your objection has been reviewed by Arden Hills City Staff and recommended for denial. . If you disagree with the above recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions or concern, please feel free to contact me at either of the following: E- mail: tom.moore.la1ci.arden-hil1s.mn.us. Fax: 651.634.5137, or at City Hall: 651.634.5133. ~d'~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, 1\IN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.rnn.us . . . ; ) i ) 2003 PMP ASSESSMENT HEARING MONDAY, MARCH 31, 2003 ASSESSMENT OBJECTION FORM Name: <1;<7'1 C fJr /* Address: IllS 4~/b/J)jL-- bSl~?33~7;~5 Phone No: Reason(s) for your objection to the assessment: (Please be as specific as possible.) //~~~/ ~ ~~HILLS . April 8, 2003 Troy E. Peck 1113 Amble Drive Arden Hills, MN 55112 Dear Mr. Troy Peck: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object to paying the full frontage for both sides of your comer lot and to pay twice for a portion on Amble Circle. To address the first issue, the comer lot assessment adjustment applies to projects completed within 5 years of each other. Since Amble Drive was constructed in 1995, as stated in your Objection Form, it is no longer within the 5 year period and thus, the Amble Circle assessment is calculated using full front frontage. Although the Amble Drive Project paving transitioned into Amble Circle, it is our understanding you were only assessed for your footage along Amble Drive. . Your objection has been reviewed by Arden Hills City Staff and recommended for denial. If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.(a)ci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. Th'm'd.Mooc, j, ~ Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Ilills . t245 West Highway 96 . Arden Hills, MN . 5S112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden.hills.mn.us ') . March 31,2003 . . City of Arden Hills Arden Hills, MN 55112 To the City of Arden Hills: I have some comments on the street project of Amble Circle! First of all, in 1995, the City replaced the street on Amble Drive at an extra cost due to poor installation back in the 70's. At that time, the City stated if they replaced Amble Circle within five years, the East end of my property would not be assessed. It's a no brainer that the City would wait at least five years. Back in 1995, I paid for 120 front foot and 21" on east end with sewer drain. Now you want to charge us for the total 98' when you reconstruct Amble Circle: I request a new cost at 77'. I believe this is fair! With that said, will home owners have an option to have driveways black-topped at the same time at a reduced cost as equipment is already there doing the street? My other issue is regarding the time-frame of construction being possibly July or August. The City has granted me permission the pa~t four years to park my Studebaker Club autos at an angle for my Club BBQ and meeting. This year the BBQ is July 5th. Could I please be kept informed as to the schedule of construction of my street? If the circle could be done last, I would not have to change my Studebaker Club meeting plans. I do plan to pay this assessment up front and keep it off my taxes. Thank you for hearing our concerns! Jerry and Rita Pearson 1121 Amble Drive Arden Hills, MN 55112 651-635-0161 ~ ~~HILLS . April 8, 2003 Jerome Pearson 1121 Amble Drive Arden Hills, MN 55112 Dear Mr. Pearson: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object to paying the full frontage for both sides of your corner lot and to pay twice for a portion on Amble Circle. To address the first issue, the corner lot assessment adjustment applics to projects completed within 5 years of each other. Since Amble Drive was constructed in ] 995, as stated in your Objection Form, it is no longer within the 5 year period and thus, the Amble Circle assessment is calculated using full front frontage. Although the Amble Drive Project paving transitioncd into Amble Circle, it is our understanding . you were only assessed for your footage along Amble Drive. Your objection has been reviewed by Arden Hills City Staff and recommended for denial. If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.<iV,ci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. cL ~. ~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us .. 0410710310:31 AM To: Greg_Brown@urscorp.com, Nick_Landwer@urscorp.com ce: aaron.parrish@ci.arden-hills.mn.us Subject: FW: Appeal for Property 10 #343023130016 tom.moore@ci.arden.h iIIs.mn.us Here is another one to consider. Thomas J. Moore Operations and Maintenance Director City of Arden Hills Phone: 651 634-5133 Fax 651-634-5137 Website: www.ci.arden-hills.mn.us -----Original Message----- From: Dave Silverstein [mailto:daves@wmpl.org] Sent: Monday, April 07, 2003 9:12 AM To: 'tom.moore@ci.arden-hills.mn.us' Subject: Re: Appeal for Property 1D #343023130016 Dear Mr. Moore, Thank you for your letter dated March 7th. 2003. We are also thankful that the City of Arden Hills is concerned in taking good care of its neighborhoods and streets! The City has assessed $7059.42 based on the linear frontage of our property at 1322 Cannon Ave. Since this property is situated on a corner lot, the assessment is higher than the average properties in the area. We appeal the frontage calculations to be adjusted to approximately 100 linear feet. This would be more conistent with other homes in the area. . Thank you for your kind attention in this matter. David Silverstein Admin. Assistant World Mission Prayer League . ~ ~~ILLS . April 8, 2003 David Silverstein 1322 Cannon Avenue Arden Hills, MN 55]]2 Dear Mr. Si]vcrstcin: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object to paying the full frontage for both sides of your corner lot on ] 322 Cannon A venue. The assessable frontage is determined using the Arden Hills Assessment Manual and in the ease of a corner lot, states that the adjusted assessment footage is 1/3 (the longer side) + (the shorter side). For your property, the calculations are as follows: ]/3 * (152.55 feet) + 87.57, making 138.4 feet your assessable frontage. Your objection has been reviewed by Arden Hills City Staff and recommended for denial. . If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.{alci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. t:;;;!y, 2L G~ ~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.ardcn~hills.mn.us (~ (~ t~ March 14,2003 RECEIVED MAR 1 {~ 2003 CITY Of ARDEN HILLS To the MayoHK CiiyClerk of Arden Hills, This letter is in response to the information we received regarding the reconstruction and overlay-efthe Ing€fSOll.neighbomood roads. We live at 1228 Carlton Drive and have a frontage of95.5 feet of which about 3% has not been imnroved. Willtne.CityefAmea.lJiYs.btHemoving-_existingCllfb-a,nd tearing up the street in front of our house to replace what has already been completed? We would liketo-appeal9W" ~ment of$4,869.48. Please contact us regarding this proposed assessment against our property. Thank you for your attention on this matter. Gary and Carol Abrahamson 1228 Carlton Drive 65l.633-1435 - ~ ~~HILLS . April 8,2003 Gary & Carol Abrahamson 1228 Carlton Drive Arden Hills, MN 55112 Dear Mr. & Mrs. Abrahamson: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object to paying the full frontage assessment along Carlton Drive. After reviewing the council minutes from the Assessment Hearing for the Tiller Lane Improvement Project dated April 27, 1992, it appears that your property was excluded from assessment at that time. Henceforth, you are currently being assessed the full frontage of your property, which has been determined using the Arden Hills Assessment Manual. The resulting assessable frontage is 95.5 feet (19096 square foot area /200 feet average of both sides). Your objection has been reviewed by Arden Hills City Staff and recommended for denial. . If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.lalci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~elY, ~ ~- Thomas J. Moore Director of Operations and Maintenance ~ CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden.hills.mn.ns ---!y\nWT ~ Gu:d -+urJs ~~ toP, \ASRd_+n ~ ~ QW(\5tnt0~. U)c;t-s Iff c;~ CUJ"J mo&s . Beca.u..~ ~ lZ.D06l nnJ. ~~ ~ CU^e do'6tB~ as Si-a:-k_ . .~~~~~a~;2:~~~~j~ roa&-~ ~W~ co.A~~ ~ o.5~5'5VY\.RY\=t- -tD r~sf~. CSe1I ~ ~.l . . \ I 2003 PMP ASSESSMENT HEARING MONDAY, MARCH 31,2003 ASSESSMENT OBJECTION FORM Name: ~\f\r\ DiaL Address: 1\4~ ~r\ Rd. fo5( Phone No:~~ Reason(s) for your objection to the assessment: (Please be as specific as possible.) 'I ! Date: Re: City of Arden Hills Lynn Diaz 1143 Ingerson Road March 31, 2003 Assessments against properties on Ingerson Road and Hamline Avenue . To: From: MnDOT State Aid Funds are given to cities for the purpose of maintaining state aid roads. Ingerson Road and Hamline Avenue are designated as state aid roads. If the money was meant to be general aid to cities, it would not be necessary to specify which roads are state aid roads. If the City applies the state money to road projects in general, then it is ignoring the intended purpose of the aid. When Roseville reconstructed Josephine Blvd. they did not charge residents because they felt that receiving state aid money for the project and also charging residents would be "double dipping." The residents of state aid roads are the ones who bear the burden of the increased amount of traffic and speed of traffic on their street (which also probably contributes to more rapid degradation of the roadway), and . therefore should be the ones to benefit from the state aid money provided for the maintenance of these roadways. In summary, I am requesting that State Aid Funds be subtracted from the cost of reconstructing Ingerson Road and Hamline Avenue before calculating the cost of assessments against properties on these two streets. Respectfully, /? ~ / Lynn Diaz . . . . ~ ~~HILLS April 8, 2003 Lynn Diaz 1143 Ingerson Road Arden Hills, MN 55112 Dear Ms Diaz: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you believe State Aid funds should be used to defray the reconstruction on your street before assessments are calculated. It is City Policy to assess properties along State Aid roads the same as non-State Aid roads. Your objection has been reviewed by Arden Hills City Staff and recommended for denial. If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.(W,ci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. {.~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer City of Arden Hills . 1245 West Highway 96 . Arden HiIIs~ MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us , , . (~ '-n~ :</) ':<'003 A.H, ~/ ~ ~ Pd~ UJ~'iYsr/.. ...J-Ldd ~ ~ ~) Jiv o/U ~~' 4i~qJ ~ if ~~ ~ ~ J:v~ f(d,fS-J)~:zk ~r~~47)/~ ~~~~~:dv ~~~~~ ~ JZ: Ff: ~ o-4t r J~ IQ../"~ f2L RECEiVED MAR 2 4 2003 CITY OF AROEN HILI S (9 " ~ ~~HILLS . Apri] 8, 2003 Frances Swenson 12] 6 Ingerson Road Arden Hills, MN 55] 12 Dear Mrs. Swenson: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that your assessment should be $49 per foot, averaging the front and back. Your assessment calculation was based only on your frontage to Ingerson Road using a short lot calculation of the area of your lot divided by 130 feet. Your objection has bcen reviewed by Arden Hills City Staff and recommended for denial. ]f you disagree with the recommendation, you will be given a chance to address the City Council . at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.lalei.arden-hills.mn.us Fax: 65] .634.5137, or at City Hall: 65] .634.5]33. E Thomas J. Moor~. ~ Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ei.arden-hills.mn.us ) \ i j . 2003 PMP ASSESSMENT HEARING MONDAY, MARCH 31, 2003 ASSESSMENT OBJECTION FORM Name:~() +- !O{)JJlJe rjj,-ut,dAJ Address: I ??,S TJJ&B!k')&D ~,(J)~ _ Phone No: t3&-1J8R3 Reason(s) for your objection to the assessment: (please be as specific as possible) 9 r (1 ~Jf2.,j;~g T/h" .Rn;r/) 18 tAl ,<su~!f Tli/J1 ,( ,AJ (-fI~ / () /!; (f (<138,,U LI;. OJ.s I(if CJIk (l I . VJlJ fflr0ti 2. ;J~/,; IN C6/~3K OJ J 7)! I) TJ/10 8'~J IAJ A~ -t Tr~I; , f 7/~ fYij &Jj/~if' &NS f3~A <~r ~ 3 . iJo uJ ~ tlvU TM ~ rW ('}",(M /' (yJ M) YjI1(U 5 (0 ? 0tt:r0T~~J . ~ ~~ILLS . April 8, 2003 David and Yvonne Wilken 1225 Ingerson Road Arden Hills, MN 55112 Dear Mr. & Mrs. Wilken: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object to being assessed for the proposed street work and do not feel the project is warranted. Although we understand that the proposed assessments may present a financial hardship for some residents, the City Policy is to assess all abutting residents for roadway improvement projects. Furthermore, we respect your opinion regarding the merits of the project however, City Staff and the City Council have determined that this improvement project is in the best long-term interest of the City. . Your objection has been reviewed by Arden Hills City Staff and recommended for denial. If you disagree with the above recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.\aJ.ci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~' ~~.~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112.5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us .~ { , ~ Ie ~ March 18, 2003 To: Mayor and Council Members City of Arden Hills From: David Dudycha Dorothy Vawter RI::..~e'l'w:Ol '\ 'VECo~. L~~ I MAR 2 5 2003 I I CITY OF ARD~ Re: Objection to Proposed Assessment of 1226 Ingerson Rd for Street Pavement Improvement As the owners of the property at 1226 Ingerson Rd., we wish to provide written objection to the method used by the City of Arden Hills to determine the front footage of our property fur the street pavement improvement assessment of the 2003 PMP project for the reconstruction and overlay of City streets in the Karth Lake East and Ingerson neighborhoods. The City staff has calculated the assessment amount to be assessed against our property in their March 7,2003 letter as follows: Property ID Address Footage Rate Assessment Amonnt 343023420026 1226 In~erSOll RD 189.9 $51 9,684.90 We believe the method used by the City's staff to determine footage does not comply with the definitions and calculations in the City's Assessment Policy, which a~ly to our lot. The primary oversight in the City's calculation in the March 7 letter is that the calculation failed to take into account that our lot's depth averages less than 130 ft. According to the City's Assessment Policy, a lot with an average depth less than 130 ft. is classified as a "shallow lot". A shallow lot's footage calculation uses a specific formula to determine assessment footage, which differs from the formula used by the City's staff. Background: The parcel at 1226 Ingerson Rd is an undersized, irregular, and triangular shaped lot located at the intersection ofIngerson Rd and Ingerson Ct. 1226 Ingerson = 9,697 sq ft* 11)9& 'loot, C, '" .., 0:; <:> .... n .... - ... ... l:l Ingerson Rd · sq. ft. from City's March 7, 2003 letter , , I. We believe that in the City's Assessment Policy the Assessment Units definition on page 11 section 4 clearly identifies our lot as a "shallow lot". It states, "For rectangular lots under 130 reet in depth or irregular lots averaging less than 130 feet in deDth. the front footage is determined by the actual lot area divided by 130 feet". Since the north boundary of the lot, which has the greatest depth, is only 1 00.35 ft, our lot clearly meets the criteria of averaging less than 130 feet in depth. Using the FRONfAGE FOOT CALCULATION EXAMPLE in the City's Assessment Policy for Shallow Lots the assessment for 1226 Ingerson Rd should be the following: SWALLOW LOT FOOTAGE CALCULATIONS Adjusted Front Footage ~ (Lot's Total Square Footage) 1130 ft. 1226 Ingerson Rd Calculation Adjusted Front Footage = (Lots Total Square Footage)! 130 ft Area of Lot = 9,697 sq ft / Adjusted Front Footage = (9,697 sq ft)! 130 ft = 74.59 ft V (~ Footage x Rate = Assessment amount 74.59 ft x $51 = $3,804.09 We believe the March 7th 2003 footage calculation is a mistake and request that the council change the assessment. Also of concern is an omission in the City's Assessment Policy to guide the calculation for "double footage" and "corner lots" when the rates for the two streets are different. In our case Ingerson Rd. has a $51/ft and Ingerson Ct has a $47/ft rate. We believe a reasonable policy would be to average the rates ($49) for the lot's assessment: 74.59 x $49 = $3,654.91. Si)~~oJoS ])J~ L?..J-JJ.2-?"O-S David Dudycha Dilte Dorothy V er Date tt . . . ~ ~~HILLS April 8, 2003 David Dudycha Dorothy Vawter 1226 Ingerson Road Arden Hills, MN 55112 Dear Mr. Dudycha and Ms Vawter: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that your assessment should be based on a shallow lot calculation. Using the shallow lot calculation, lot area divided by 130 feet, your assessment should be (9,697/130) = 74.6 feet. The adjustment changes your assessment to $3,804.60. Your objection has been reviewed by Arden Hills City Staff and recommended for change. If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.la!ci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~ ~+~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us , " . .c . ) , ) 2003 PMP ASSESSMENT HEARING MONDAY, MARCH 31,2003 ASSESSMENT OBJECTION FORM Name: 'Da 11>(J f Do 1111 c; i.{ { t--6: If- r?t.... Address: f('d'c2...aA ~ ["2--<75 0 ~ "" ~ rzA Phone No: &0 -l.{-<l z ~ <tq t;y Reason(s) for your objection to the assessment: (please be as specific as possible.) ~~ ~gi~~ :?~;~~e Iq~3 -P~+??? . . ~ ~~HILLS . April 8, 2003 Dave & Dawn Gustafson 1280 Ingerson Road Arden Hills, MN 55112 Dear Mr. & Mrs. Gustafson: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object with our assessable frontage foot calculation. According to our Tax Plat Records, the frontage for the lot in question is 185.3 feet. You will be assessed for 185.3 feet. Your objection has been reviewed by Arden Hills City Staff and recommended for denial. If you disagree with the above recommendation, you will be given a chance to address the City . Council at the 2003 Pavement Management Program Assessment Hearing on Monday, Apri114, 2003. . For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.(aJ,ci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~ ~~~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer Robert B. Kennedy - 5713 Birch Rd., White Bear Township, MN 55110 . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.lls , , . . . . No OI.4;V6E - RECE!VED MAR ;j 1 Z003 CITY OF kt,,_,j HILLS - City of Arden Hills Karth Lake East and Ingerson Project Michael and Carrie Doody 1300 Ingerson Rd Arden Hills, Mn 55112 March 31, 2003 RE: Notice ofFonnal Appeal on:Preliminary Special Ailsessment Charge Dear SirlMadam: The purpose of this letter is to fonnally object to the excess of charges being placed on our property based on the following information: ~ Our property located at '1300 Ingerson Rd is a tIag lot. The lot is 20' of frontage on the street side and 120' (jffrontage on the lakefront. According to assessment our property is being charged $6,120 for 120'. Ail our street side frontage is 20' .at $6,120 we are being charged at $306 per flllOt. This.is an unjust assessment when compared with our neighbors. o Our neighbors at 1298 Ingerson Rd. have 100' offrontage ofstreet side and are being assessed at $5,100 or $51 per foot. o Our neighbors at 1296 Ingerson Rd, have 100' of frontage on street side and are being assessed at $5,100 or $51 per foot. By our calculations we are being grossly overcharged by $255 per foot. This is obviously a mistake and ()UC property needs to be reassessed to bring it in line with the assessment charged to others on Ingerson Road. To clarify this matter we have enclosed a map of the property at 1300, 1298, and 1296 Ingerson Rd mentioned above. We appreciate the' ities time on this issue. , . ~ ~~HILLS . April 8, 2003 Michael Doody 1300 Ingerson Road Arden Hills, MN 55112 Dear Mr. Doody: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object with our lot calculation. Your assessable frontage was determined using the Arden Hills Assessment Manua] and was based on a flag lot scenario. The front footage used is the lesser of the following: average lot width (120.0 ft.) or lot area (33799 sq. ft. /200 ft. = 169.0 ft). The assessment frontage remains at 120 feet. Your objection has been reviewed by Arden Hills City Staff and recommended for denia]. . If you disagree with the above recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, Apri] 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.(al,ci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~ d~ Thomas J. Moore Director of Operations and Maintenance ~ CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112.5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.rnn.us . , . . . ") ( . 2003 PMP ASSESSMENT HEARING MONDAY, MARCH 31, 2003 ASSESSMENT OBJECTION FORM Name/;(~ t~ri- L//t?/)Xy....... Address: I 2.)2.--(} ~~ d- ( Reason(s) for your objection to the assessment: (please be as specific as possible.) Phone Nol:(3?.> ~? oi <f7v, ~~ <: 7/)~J?/ rJ1u ~~~AA~ ~/~~~ a~~"h ., "~ / .~ 7<'/-6 ~--.L/ ~ ~I'(.,.? tf~~ "1A~4 r--<-? r4'A-<?rr/"( , . ~ /],\~HILLS . April 8, 2003 Robert Woodburn ] 220 Ingerson Court Arden Hills, MN 55]]2 Dear Mr. Woodburn In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object to paying the full frontage for your portion ofIngerson Court. The assessment calculation for your lot was based on straight footage abutting the Ingerson Court Right of Way. The 60-foot portion of your lot along the "hammer head" of the Ingerson Court Right of Way was not included in the calculation. Your objection has been reviewed by Arden Hills City Staff and recommended for denial. If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. . For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.@ci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~ ~"""~. ~ Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us , ~. . . ~, . . . ) ) TO: FROM: DATE: RE: City of Arden Hills Josephine Hills Association March 31, 2003 Objections to assessments against tbe property owned by tbe Josephine Hills Association. On behalf of the Josephine Hills Association ("Association") I object to the $7,355.50 proposed assessment against the property owned by the Association for the following reasons: . The City's Assessment Roll is inaccurate and overstates the amount offootage owned by the Association along the City's Ingerson Court right-of-way. . The property owned by the Association cannot be developed and thus should be exempt from the City's Assessment Roll; . The proposed assessment for improvement to Ingerson Court exceeds any special benefit to the property owned by the Association and thus, should be exempt from the City's Assessment Roll; and . The City's proposed assessment to the Association's property produces unfair and undesirable results and thus, should be exempt from the City's Assessment Roll. The Association requests that it be allowed to present Oral Objections to the City's proposed assessments on the property owned by the Association at the March 31, 2003 Council meeting. JOSEPHINE HILLS ASSOCIA TION rie A Alexander President 3 51 Fernwood Street Arden Hills, MN 551 12 () t) . . . Mayor and Council members. On behalf of the Josephine Hills Association ("Association") I would like to identifY and discuss our objections to the City of Arden Hills' ("City'') proposed assessment of $7,355.50 to the property owned by the Association and discuss why the Association believes the City should exempt this property from the City's Assessment Roll Before identifying the Association's objections to the proposed assessment, we request clarification on the proposed footage rate. The Assessment Roll attached to the November 12, 2002 Feasibility Report identifies a rate of $47 per foot for property along the City's right-of-way on Ingerson Court. The line item on page 2 of the City's March 7, 2003 Notice of proposed assessments also identifies a rate of $47 per foot. However, the next sentence in the Notice states the rate is $51 per foot. We assume that the $51 per foot rate is a typographical error in the City's Notice. We request clarification from the City and Council on this issue. . The City's Assessment Roll is inaccurate and overstates the amount of footage owned by the Association along the City's Ingerson Court right-of-way. According to various maps of the City's right-of-way along Ingerson Court, there is 126' along the east portion and 30' along the south portion for a total of 156' of right-of-way land, not 156.5' as stated in the City's Notice. . Further, documents of record, filed with the Register of Deeds, Ramsey County, State of Minnesota, clearly show that the Association does not own the above amount of footage along the City's Ingerson Court right-of-way. In 1965, 30' abutting the east portion of the City's right-of-way was sold to the then owners of Lot 14, Block 4, Josephine Hills. In 1965,30' of land abutting the south portion of the City's right-of-way was sold to the then owners of Lot 16A, Block 4, Josephine Hills. The total amount of footage the Association now owns is approximately 96' not 156.5' as the City has identified in the Notice of Assessment · The City's Assessment Policy adopted in November 1990 allows for the City to delete land from its Assessment Roll "if in its opinion the land cannot be developed and/or the improvement does not provide benefit" [NOTE: page 6 of the City's Assessment policy] or if the assessment "produces unfair and undesirable results." [NOTE page 3.] For the following reasons, we believe that the property owned by . 1 " . . . , , I ) (~) the Association meets all of the City's criteria for exemption, and, thus, should be exempt from the City's Assessment Roll. ,. As to the City's first criteria that the land cannot be developed, effective January 14, 2002, the City adopted its Shoreland Management Ordinance. The Ordinance identifies specific requirements that must be met in order to develop lakefront property. · There must be a minimum of75' water frontage; Although the Association's property abuts Lake Josephine, the Association does not have 75' feet of shoreline frontage. · There must be a minimum 40' set back from the street; . There must be a minimum 50' structure setback from the ordinary high water mark; . There must be a minimum width of75' at the building line. The Fernwood Channel, which is protected by the Shoreland Ordinance as well as DNR and Rice Creek Watershed Ordinances, and thus would be subject to stringent requirements, travels through the Association's property. Even if there were enough developable area between Ingerson Court and the Femwood Channel to meet all of the set back requirements of the City's zoning ordinance, the Association property clearly cannot be developed because of the requirements of the Shoreland Management Ordinance. Thus, under the City's Ordinance requirements, the property owned by the Association cannot be developed now or in tbe future and therefore, should be deleted from the City's Assessment Roll. :;.. As to the City's second criteria that the improvement does not provide a benefit, Minnesota Courts have long held that in order to assess property, the property must receive a special benefit from the improvement and that the assessment may not exceed the special benefit. The premise of this holding is that an assessment that exceeds the special benefits to the property would be the taking or confiscating of property without fair compensation which is a violation of the fourteenth amendment to the federal constitution. [NOTE: Carlson-Lang, 240 NW2d at 520 (] 976) citing In re Improvement of Superior Street, 216 NW 2d at 320 (1927); DeSutter 489 NW2d at 239 (1992).J The Minnesota Courts have also held that the value of a special benefit is determined by what increase, if any, there has been to the market value of the property. The Minnesota Court of Appeal and Milmesota Supreme Court continue to hold that "[t]he.difference in market value should be calculated by determining 'what a willing buyer would pay a willing seller for the property before, and then after, the improvement has been constructed m [NOTE: EHW, 503 NW 2d at 139 (1993); Joint Indep. School District, 256 NW 2d at 516 (1977).] We would like to advise the Council that the Association's property is subject to an easement of use by the heirs of Carl Ingerson. The Association does not have the legal power to remove this easement from its property. 2 () --, \ ) . . To determine whether the assessment exceeds any special benefits. one needs to look at what, if any, special benefits the proposed Ingerson Court improvement affords the Association members and/or whether the improvement increases the market value of the Association's property. . A functional roadway already exists and building a new roadway in itself does not necessarily convey a special benefit The Association members that typically use the property travel to the property by foot, not by vehicles. A new roadway will not provide any new benefit to these members or if it does provide a benefit, its value is negligible. The current configuration and structure of Ingerson Court provides the necessary means for members to access the Association's property. Returning to what the Minnesota Cowts have held that the market value should be determined by what a willing buyer would pay a willing seller for the property before and then after the construction of the improvement, one first has to determine: (I) how much a willing buyer would pay for the vacant property if it already has a roadway that provides access to the property and to the lake; (2) if the property is subject to an easement for use held by others that cannot be removed by the Association and (3) the property cannot be developed due to the requirements of the City's Shoreland Ordinance. The critical determination is then how much a willing buyer would pay for the same property with some roadway improvements that would (1) not provide better land or lake access; (2) would not cure the easement the property is subject to, and (3) due to the requirements of the City's Shoreland Ordinance, would not make the property developable. We do not believe a buyer would be willing to pay more for the Association property due to the proposed improvements to Ingerson Court. . Because the proposed improvements do not increase the market value of the Association's property and the proposed assessment for improvement to Ingerson Court exceeds any special benefit to the property, thus, failing to meet the applicable legal standards, the City should delete the Association's property from its Assessment Roll. ~ As to the City's third criteria that the proposed assessment produces unfair and undesirable results and thus, should be removed from the City's Assessment Roll; from a review of the assessments assessed against homeowners in the roadway project at issue, it appears that the assessments proposed to be levied against homeowners amount to less than 3% of the market value of the assessed properties. However, in the case of the property owned by the Association, even assuming the Council agrees that the assessment should only be for ownership of96 feet of property along the City's right-of- way on Ingerson Court as opposed to 1565 feet, the proposed assessment is 41 % of the property valne based upon the 2003 assessed valuation of the Association's property_ If the City maintains the $7,355.50 assessment that would be 66.9% of the property value based upon the 2003 assessed valuation of the Association's property. Clearly, assessing a small undeveloped, and undevelopable, piece of property 41 % of its property value, . 3 , -.:. . ~ J . . . ( , 1 ) " , , \ ) and undevelopable, piece of property 41 % of its property value, when homeowners in the area are typically assessed less than 3% of the value of their properties, produces "unfair and undesirable results." At the very minimum, the property owned by the Association should be assessed at a ratio which is no more than the assessment to value ratio that exists for the developed homeowner properties within the scope of this project. The City's Assessment Manual states that a criteria of fairness should be applied, We believe that assessing the Association property at. a ratio that is more than 13 times: greater than the ratio at which other properties in the neighborhood are assessed falls short of the City's own standard. In summary, the Association believes that the proposed assessment against the Association is based upon inaccurate information about the property owned by the Association. We further believe that pursuant to the City's Assessment Policy the Association's property fulfills all ofthe City's criteria for being exempt from the City's Assessment RolL Namely, that it cannot be developed; the improvement provides no special benefit, and that the proposed assessment produces "unfair and undesirable results." We, therefore, object to the City's proposed assessment and request that itbe deleted from the City's Assessment RolL 4 ~ ~~HILLS . . . April 8, 2003 Josephine Hills Association Marjorie A. Alexander 3238 N. Hamline Avenue Arden Hills, MN 55112 Dear Mrs. Alexander: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that: . The Assessment Role overstates the front footage owned by the Association. . The property cannot be developed. . The assessment exceeds the benefit to the property. Based on the plat information provided by the association, we agree that the frontage abutting Ingerson Court should be reduced to 96 feet. Using the assessment rate of $47.00 at 96 feet, the . assessment will change to $4,5 J 2.00. Included is an exhibit showing that the lot can be developed for a single family home. We believe the adjusted assessment amount is commensurate to the benefit of the property, as Ingerson Court is the only access to the property. Your objection has been reviewed by Arden Hills City Staff and recommended for change. If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.{alci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. k ~-~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112.5794 Phone 651.634.5120 . Fax 651.634.5137 . www.d.arden-hills.mn.us '. . '. ~. " w........ OJ .... ". '. '. '. '. '. '. ". '. '. '. O'J co U1 ~ . 0) 0) ~ m OJ ~"~.,, 7..9..9 ~.. .d..9f '" ~~ """ 166.5' ........-.-,. "" ,,~ '~-...--..- In "'" 07 ~f ,.~. .r .......~-........ ~"- ~" ~"-~ ~ ~., ...~'''-... --..... ~ s 0% 00 ~Q q* ~cf ~a.9 -<>0" . ~'" ~6' .~ 'U>~ 7. ~Q a. 7. ~& ~ 6'(9"7 ~r \~\ \%, '> \ \ \ \ \ . \ \ tv CO q . ~'. . . . i ) 2003 PMP ASSESSMENT HEARING MONDAY, MARCH 31, 2003 (1...., __. ,_ ASSESSMENT OBJECTION FORM Nmne ~ l~ fj~ Address: "3 d-3 ~ /rl.tJ, ~ aN, PhoneNo:&3~_'- ?/13 Reason(s) for your objection to the assessment: (Please be as specific as possible.) ~ 0-4 ~ ~~ILLS , , . April 8, 2003 James L Danielson 3238 N. Hamline Avenue Arden Hills, MN 55]]2 Dear Mr. Danielson: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that your frontage is only 70 feet. Using the deep lot assessment calculation on page (A-2) in the assessment policy, the area of your property was adjusted drawing a line 200 feet deep from the Right of Way on either side of your lot. The calculation is the adjusted area divided by 200 feet (18,978 sq. ft. /200 ft.) = 94.9 feet. The adjustment changes your assessment to $4,839.90. Your objection has been reviewed by Arden Hills City Staff and recommended for change. . If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore,(al,ci.arden-hills.mn,us Fax: 65] ,634.5137, or at City Hall: 651.634.5133. 9k: ,~ ThomasJ. Moore ~ ' Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112.5794 Phone 651.634.5120 . Fax 651.634.5137 . www.d.arden-hiIls.mn.us ./. .,- YounR, Cynthia I f' Iv /fO.?. /'1"" ,'1-'( (Ch/t:h. (vA) . To: Subject: Lowell J. Anderson (kawelte@earthlink.netl Wednesday, March 26, 2003 10:13 PM cynthia.young@ci.arden-hills.mn.us Pavement Management Program Assessment Appeal Ms. Young: Thank you for taking the time to meet with me today in the matter of the special assessment resulting from the Ingerson neighborhood upgrades. I would appreciate if you would refer the following to the Council for their consideration. The man that we discussed who may be interested in serving as an election judge is !uny Delger. He has served in several volunteer capacities within the City. He presently lives at the Presbyterian Homes Eagle Crest facility. Mayor and Council Members, City of !uden Hills Re: Property at 3162 N. Hamline Ave. iaproperty is at the very south end of the Hamline, at the point where lWiline touches Snelling Avenue. We would like to bring to your consideration the following two points: 1. We currently have curb, gutter and storm sewer. It is in good shape, being less then 20 years old. We were told by the previous property owners that the property was assessed for these improvements at that time. In a time of fiscal hardships for all level of governments, it would seem to be imprudent use of resources to replace something that isn't broken! Therefore, we ask that existing curb, gutter and sewer in front of our property not be replaced and our assessment reflect this reduction in cost. 2. The frontage of our property is 125 feet. The other end of our property is 75 feet. The City Assessment Policy appears to calculate such a configuration by averaging the two widths. This would result in a 100 foot assessable frontage.There is another calculation method that .. total square footage. This method results in a similar assessable ~ge. Accordingly, and in keeping with City Policy, we request that Cyrl\l1ia Young Arden Hills Deputy Oesk 651.634.5126 cynthia.voung@d.arden-hins.mn.us 1 f;cmm~i1 clung, <he "~,,,"" fron"'gc '0100 f"" We regret that we could not be present this request in person, however, pwfessional responsibilities prohibit our attendance. Thank you for your consideration Lowell J. Anderson Kathy A. Welte 3162 N. Hamlirie Ave. Arden Hills, MN 651.633.8802 <:ynthiaYoung Arden Hills Deputy 0erIc 651.6345126 cynthja.voung@d_arden~hills.mn.us 2 . . S' . " . . ~ /]'\~ HILLS April 8, 2003 Lowell Anderson & Kathleen Welte 3162 North Hamline Avenue Arden Hills, MN 551]2 Dear Mr. Anderson & Mrs. Welte: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object to your assessable frontage calculation. According to the Arden Hills Assessment Manual, you are being assessed based on a long lot configuration which is based on the following calculation: Total area oflot divided by 200 feet. In the case of your property, 21,294 square feet total area I 200 feet, resulting in an assessable frontage of 106.5 feet. . Your objection has been reviewed by Arden Hills City Staff and recommended for change. If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.(llJ,ci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~ ~=~- ~ Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West IIighway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden~hills.mn.us ';" . ~i- . --~/--' . . i ) . , I 2003 PMP ASSESSMENT HEARING MONDAY, MARCH 31, 2003 ASSESSMENT OBJECTION FORM ,Name: S/{J/E/tJ 2,l1hCfL Address: 3363 tv tJ ("f1llJ...1J~ Phone No: 65/~639, /95' Reason(s) for your objection to the assessment: (Please be as specific as possible.) ft~ PAre) t; F ..;1,6- )99 y /jUNJ. fJ t fm~(j(lc /n~^,~ f/;E /5" /7 h-c! of CPrMlot> AU. wf!!;, RHJ(J(\f I fl CUJ(.!,S 'IT/JY pl1VE/l7cd . J hOt/Jcf -/,{//l,J( #'tlCE /..5. 11 0 /7ccLJ 7b ~EL'Jo IAc- c>l15-)/"7 po ~--II(!JA ;J)&7UUr /-1c /4JtI'l9c-- .h /f'>1~~OUe- tvouJd k yg' tvo -/ &..5' ~' ~ ~~HILLS . , ,. . April 8, 2003 Steven Zilmer 3363 N Dunlap Street Arden Hills, MN 55112 Dear Mr. Zilmer: In your Assessment Objection Form from the 2003 PMP Assessment Hearing, you stated that you object to paying the full frontage for both sides of your comer lot and to pay twice for a portion on Cannon Avenue. To address the first issue, the comer lot assessment adjustment applies to projects completed within 5 years of each other. Since Dunlap Street was constructed in 1994, as stated in your Objection Form, it is no longer within the 5 year period and thus, the Cannon A venue assessment is calculated using full front frontage. Although the Dunlap Street Improvement Project paving transitioned into Cannon A venue, it is our understanding you were only assessed for your footage along Dunlap Street. . Your objection has been reviewed by Arden Hills City Staff and recommended for denial. If you disagree with the recommendation, you will be given a chance to address the City Council at the 2003 Pavement Management Program Assessment Hearing on Monday, April 14, 2003. For any other questions, please feel free to contact me at either of the following: E-mail: tom.moore.(Qlci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~ Thomas J. Moore ~. ~ Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.d.arden-hills.mn.us >.4. '" . . . . ~ ~HlLLS CITY OF ARDEN HILLS COUNTY OF RAMSEY - STATE OF MINNESOTA RESOLUTION NO. 03-34 A RESOLUTION Adopting the Final Assessment Role for Karth Lake East and Ingerson Neighborhood Streets 2003 Pavement Management Plan WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Karth Lake East and Ingerson Neighborhood streets. NOW, THEREFORE, BE IT RESOL YED by the City Council of Arden Hills, Minnesota: Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2004, and shall bear interest at the rate of 6.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property , so- assessed may, at any time prior to certification of the assessment to the Ramsey County Auditor, pay the whole of the assessment on such properly, with interest accrued to the date of payment, to the - City Accountant, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the City Accountant the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. The Deputy Clerk shall forthwith transmit a certified duplicate of this assessment to the Ramsey County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED by the City Council this 14th day of April, 2003. Beverly Aplikowski, MAYOR ATTEST: Cynthia Young, Deputy City Clerk ~ ~HILLS City of Arden Hills Ramsey County, Minnesota RESOLUTION No. 03-29 A RESOLUTION ESTABLISHING THE 2003 PAVEMENT MANAGEMENT PLAN ASSESSMENT RATES WHEREAS, upon completion of a preliminary report, the City of Arden Hills ordered the making of the 2003 Streer Improvements; and WHEREAS, The City of Arden Hills authorized the preparation of detailed plans and specifications addressing the necessary requirements of the 2003 Pavement Managemenr Plan; and \, :' WHEREAS, the City Engineer has determined that the 2003 Pavement Management Plan consists oft,vo distinct levels of street repair; and the reconstruction of Karth Lake East and Ingerson Neighborhood streets, and WHEREAS, those levels ,vill be total street reconstruction, and bituminous overlay. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota the follo,ving assessment rates shall be effective for the 2003 I'MI' improvements: 1. $12.00 per frontige f60t for mill and overlay 2. $47.00 per frontage foot for reconstruction (24 foot street ,vidth) 3. $51.00 per frontage foot for reconstruction (28 foot street ,vidth) ADOPTED by the Council this 14th day of April, 2003. Beverly Apliko,vski, j\fA YOR ATTEST: Cynthia Young, DEPUTY CLERK . ..... 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'" .. 0 .2: CD g, 0 " .,,)> 11.9: ~c I. .. [ ." ~ 0 " or '" .. )>)> E% .. .. 3 [ .. " ~ 0 I I i :II ~ 0 3 3 .. " e- d'. 0 " 1 , " > c,' 'C Q. III "' CD Q. :; lQ CD .., UI o :J :to UI UI CD UI UI 3 CD :J "' :0 o (j) ~ (.) . I . e rgp- } . e -i . ~: IJ! ...... l:l Q. f~ a CD Q. - 1Il~ I~ ::::l (Q o:=i CD ::l:c ... ... III 0 I/) -tll: 0 mm ::s Zlll )> lIIZ ml"l I/) :=. I/) Qi: CD in I/) III I/) 'ii 3 J! CD ::::l - :1:1 0 cr ... ... ..... l!:~'Il :j:j... I=I=~ mm~ :=:= ~~)> zz8: mmji .. t:t:i ~ ~ ~ I ...... 0 .. '" '" ~ ~ iii' ...... .. )> ~... .. . ...... Ie "''''t: ~ ~ 3 g ~ .. '" ~ 0 .!!: ~ ... 0 '" iF~ -c: III [ a '" iii' 'i )>)> 1Il.e, Ie c: ; i a ~ =: f 3 3 .. '" s- ... o '" ~ 0- Co:> e e e ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item 6.A.1 April 9, 2003 TO: Mayor and City Council Peter Hellegers, City Plauner @ Planning Case #03-01(b) The Davidson Companies / Anchor Bank 1240 West County Road E Amendment to Site Plan FROM: SUBJECT: ENCLOSURES: I. Amended Partial Site Plan (Access to Cty. Rd. E) 2. Site Plan from Planning Case # 03-01 3. Council Memo from the March 17, 2003 Work Session 4. Memo from the Ramsey County Traffic Engineer 5. March 17, 2003 Council Work Session Minute Excerpt 6. January 27,2003 Council Meeting Minute Excerpt Request The applicant is requesting an amendment to the previously approved Site Plan. The amendment would permit an exit-only access drive onto County Road E. Backl!round The City has recently reviewed the following requests for this property: Planning Request Address CC Action Case 02-29 Special Use Permit 1240 W. County Road E 11/2512002 (A) 03-01 Site Plan Review 1240 W. County Road E 1/27/2003 (A) PC #03-01b - 04/09/03 - Page 1 of3 At the January 27tb, 2003 meeting of the City Council, the Council approved a site plan review for Anchor Bank with the following conditions: I. All necessary building permits shall be filed with the City Building Official. 2. That the applicant shall file all necessary signage permits with the City Planner. 3. That the number of handicapped accessible parking spaces complies with the State Building Code requirements. 4. That the revised site plan from Case #03-01 prepared by Mohagen Architects Ltd., dated January 27, 2003, and signed by the City Planner, be amended to eliminate the direct access to County Road E, but reserving the applicant's right to submit a revised site plan for review at a future date, be attached to the Special Use Permit from case #02-29. 5. If the applicant chooses to upgrade the water service to the site and access the 16" water main, the applicant shall wet tap and repair Pine Tree Drive to its existing condition per the approval ofthe City Engineer. 6. That the applicant meet the minimum requirement for the size of ornamental trees by providing the 10 Spring Snow Crabapples of at least 2 caliper inches each (in place of the 1.5 caliper inch trees proposed). 7. The applicant shall submit a landscape performance bond or other surety for 125% ofthe cost of materials and installation valid one full year from the date of installation. 8. A final utility plan shall be submitted to the City Engineer for approval. 9. A masonry trash enclosure shall be provided using materials that match the primary building. 10. The applicant obtains all necessary permits from Ramsey County. II. Compliance with the applicable provisions of the Zoning Ordinance. 12. The applicant will comply with the 60 square foot maximum for wall signage. 13. The applicant will not change the location of the existing pylon signs. 14. The company symbol identified as the anchor will be located at either point A or B, at the discretion of the applicant, but will not be located along County Road E (See attached site plan for anchor symbol locations). Subsequent to this meeting, the applicant determined that they would like to revisit the opportunity for an access drive onto County Road E. The applicant obtained Benshoof and Associates to perform a traffic study analyzing the impacts of an exit-only access drive to County Road E. At the March 17,2003 Council Work Session, the applicant presented the traffic study which concluded that an exit-only access drive would not have a detrimental effect on County Road E. The Ramsey County Traffic Engineer and the Arden Hills City Engineer have reviewed the traffic study and their responses are attached. As a result of the meeting the applicant has requested an amendment to the previously approved Site Plan allowing an exit-only access drive. PC #03-01b - 04/09103 - Page 2 of3 e e e e Staff Recommendation In Plauning Case #03-01(b), staffrecommends that the proposed Amendment to the Site Plan be approved subject to the following conditions: I. The revised partial site plan from Case #03-0 I (b) prepared by Mohagen Architects Ltd., dated April 8, 2003, and signed by the City Planner, allowing exit-only access to County Road E be attached to the Special Use Permit from case #02-29. 2. The applicant shall use adequate auxiliary signage; compliant with the Signage Ordinance, Zoning Ordinances and other applicable ordinances; declaring the drive as "exit-only." 3. Compliance with all conditions approved by the Council at their January 27, 2003 meeting with the exception ofthe amendment to the site plan showing an exit-only access to County Road E. e e PC #03-01b - 04/09/03 - Page 3 of3 DO NOT ----- ... .N89'41'16"E STO 277.00 18'-0" ELEClRIC/l'EDESTRIAN/llIKEWA Y EASDlENT PER DOC. NO. 2114724 r ~ \ iF = =~"~ _."~;;:; ~~ ---~ '. /'~~ y . . ".<1 ... ., _._-----'--..._._~~ - -=- - ---=:!..----=.:::...--- --;;,:;:::::.-- (f ~~--~-..~- 4". ,,\t,--'- "" ~ ' = ,== ~:;:;~ ,,:;;;:::::;; ;:;./ " i . . Jf ff .:;+.2- {/., "': "' , "'<:1 l> .<:1 '" ncd; Qt. Ii If If II II , ,---, @--i 0 I I ~ 1 L___ :1 . . . ~~~. fl(1<;T Cii\ RECEIVE~ APR - 8 Z003 I CITY OF ARf)EN HillS I Mohagen ~ """ '-.'JII-ff Hansen "'" '/0/0> Architectural :JL:.&: .....,... Group ......IIIC -.. 1415 East Wayzota EIvd Tel 952..-473.1985 .. Suite 200 Fox 952.-4J3.1J40 -.... Woyloto WN 55391 www.fTIClhogenhonsecom NrICHCIVARDEH I<<lSjCll -- -- ANCHOR BANK ARDEN HilLS SITE PLAN A1.0 PARTIAl ACCESS DRIVE TO ClY RD E ~ "" '" z ~z ~ ~::E '" l) c~ 06: 8", 69 ~z ~~ ~~ iful' ! j "1 'I' I ~ltl",II'!! ' :i:~ ' II ~ii h 1 !1i ~PII! . ~II!' I H ,41 I! i "',;. ! "~I!III!;; Ii it", ~ ~ i 0 b~ ~ i ~ I ,\ ' " ~" / I ,I! I' Ii I ~ z'-' . . 0'" i · ~'" , ,~~i~ ~ C1~ "2:F!'" Il!'s hi~ ! i i,!l: .jl jlll! i ! !! : I !;li!l!il !,Iii ; 111,' I II"'!' ,', IS'II 'II" I " i';!!HI!I lil. i!: III i ,1'!!I!!!'; Ii!!! i: !Hl ' : ,'j!'I!I!;llp,!lliiil'IIi;l I ' . 'I~ ,- l;i'll' 1" ' I 1"il""I"1 "I'" III i',' i'! .,,' 'I,i' 11'1 II ;! ;1 ~l! ili! i!,nl illii!l: ..... ......." II 'I h I I 'Iii : I! ,1 0 !l Iii! ~II: I Ii! I Ii, . ~!." ~ ~ i~i ~ ~ ! ! :!2 ~ ~ jI i ~ ~ h 1111 ~ dill I 'I I,l!; il!'! ~ oidl z hi'! !;j ",II ~ .. '"..... II f<~ootKYJN::JtJ<1~ NOll d3:JX3 3A1l:KJ ::J3l:J.1. ::JNld J01.ii"'.-:;:~;:: OOTtf: 3"f#,cr.OO5 I d. 1 I -CC-l'l I I~ I I- 1 I 8~! d 1\;\ .1 I ~ ~I II! l-----( i'I--fJI~--/:W"-;~ >w 0 , I--L----/O" ~~o :'T I . 0 0 . O. \ o '. \ -(:)-~ (:) 0:--+--~---~ I - - ';JZ=j ,.+::-:';:'.0; '. . J ~ i i ooJtr M.Yt.st:oon 11 , I 1\ % ~ ; ~ > t' ~ g " ~ " 'I' '" ',' ~~ 3, ~. ~~ Vi~ ~ ~ ~ ::> ~ ~ Uz '" ~:s ~ I~ ~~ 5 c:; ~ EN HILLS e MEMORANDUM DATE: March 11, 2003 AgendaItem 2.B TO: Mayor and City Council FROM: Peter Hellegers, City Plauner SUBJECT: The Davidson Companies I Anchor Bank, 1240 West County Road E, Access Update ENCLOSURES: 1. March 7tb, 2003 Traffic Study for Anchor Bank in Arden Hills 2. Memo from the City Engineering Consultant, URS . Request The applicant is requesting to present their traffic study findings for the Council's review. Backl!round The City has recently reviewed the following requests for this property: Planning Request Address CC Action Case 02-29 Special Use Permit 1240 W. County Road E 11/2512002 (A) 03-01 Site Plan Review 1240 W. County Road E 1/2712003 (A) At the January 27tb, 2003 meeting of the City Council, the Council approved a site plan review for Anchor Bank with the following conditions: I. All necessary building permits shall be filed with the City Building Official. 2. That the applicant shall file all necessary signage permits with the City Planner. e PC#03~OI - 03111/03 -Page I of2 e e e 3. That the number of handicapped accessible parking spaces complies with the State Building Code requirements. 4. That the revised site plan from Case #03-01 prepared by Mohagen Architects Ltd., dated January 27, 2003, and signed by the City Planner, be amended to eliminate the direct access to County Road E, but reserving the applicant's right to submit a revised site plan for review at a future date, be attached to the Special Use Permit from case #02-29. 5. If the applicant chooses to upgrade the water service to the site and access the 16" water main, the applicant shall wet tap and repair Pine Tree Drive to its existing condition per the approval ofthe City Engineer. 6. That the applicant meet the minimum requirement for the size of ornamental trees by providing the 10 Spring Snow Crabapples of at least 2 caliper inches each (in place of the 1.5 caliper inch trees proposed). 7. The applicant shall submit a landscape performance bond or other surety for 125% of the cost of materials and installation valid one full year from the date of installation. 8. A final utility plan shall be submitted to the City Engineer for approval. 9. A masohry trash enclosure shall be provided using materials that match the primary building. 10. The applicant obtains all necessary pennits from Ramsey County. 11. Compliance with the applicable provisions of the Zoning Ordinance. 12. The applicant will comply with the 60 square foot maximum for wall signage. 13. The applicant will not change the location of the existing pylon signs. 14. The company symbol identified as the anchor will be located at either point A or B, at the discretion of the applicant, but will not be located along County Road E (See attached site plan for anchor symbol locations). Subsequent to thiS meeting, the applicant determined that they would like to revisit the opportunity for an access drive onto County Road E. PC #03-01 - 03/Ilf03 - Page 2 of2 w BENSHOOF & ASSOCIATES, INC. TRANSPORTATION ENGINEERS AND PLANNERS 10417 EXCELSIOR BOULEVARD, SUITE TWO 1 HOPKINS, MN 55343 I (952) 238-1667 I FAX (952) 238-1671 . March 7, 2003 Refer to File: 03-09 TO: Todd Mohagen, Mohagen Architects, Ltd. Thomas Jacobson, Anchor Bank RI"";:;'(~:J;'J . ~'-. """ _~~" " '_,eo ~ MAR I 0 2003 - ~f' -. . ,'-. ," " LET,' Of h,-:t'(,~.)"'; !--iiLJ S MEMORANDUM FROM: RE: James A. Bens~o.%and Jacqueline K. Albers ~ ~I'r- Traffic Study for New Anchor Bank in the City of Arden Hills PURPOSE AND BACKGROUND The purpose of this memorandum is to present our findings and recommendations regarding proposed access arrangements for the Anchor Bank development in the southwest comer of the County Road ElPine Tree Drive intersection in the City of Arden Hills. The primary objective of this traffic study is to determine if an exit-only driveway on County Road E is feasible in terms of providing acceptable operations. e The proposed access on County Road E would allow drive-through customers to exit the site without driving through the parking lot. This exit would be convenient for the drive- through customers and would reduce pedestrian/vehicle conflicts within the site. To address the feasibility of an exit-only driveway, three main points were considered in order to effectively respond to questions raised by City officials: · Level of service on County Road E at Pine Tree Drive and at the proposed driveway. . Whether interference would be caused between the driveway and the queue of eastbound motorists on County Road E stopped at Pine Tree Drive. . Whether the driveway would cause any safety problems on County Road E. Development Characteristics Under the proposed development, an existing insurance claims office building will be converted and expanded into a bank facility with four drive-through windows in the southwest comer of the County Road ElPine Tree Drive intersection. The expanded building will be 6993 square feet. Currently the site's only access is onto Pine Tree Drive. A second exit-only drive is proposed onto County Road E, 195 feet west of Pine Tree Drive. This driveway location is as far west as possible, without disrupting the detector for eastbound traffic on County Road E. e e e e Mr. Todd Mohagen Mr. Tom Jacobson -2- March 7, 2003 Originally, the proposed County Road E access was to he an angled right-turn only exit- only drive. However, since there is no median at that point separating the eastbound and westbound traffic on County Road E, a left turn still physically could be accomplished. Due to the angled drive, the vehicle would be exposed to the oncoming traffic for a longer period of time than if the driveway was at a 90 degree angle to the road. A second difficulty with this concept of an angled right turn out only driveway is that some exiting motorists would attempt to make a U-turn at Pine Tree Drive or other locations along County Road E in order to proceed westbound. Due to the preceding difficulties, we do not support an angled right turn out only driveway. Therefore, for the purpose of this analysis, we have addressed the feasibility of a 90 degree driveway to County Road E that would accommodate right and left turn exiting movements only. Entering movements would be prohibited. Roadwav Characteristics In order to determine existing traffic conditions, p.m. peak period traffic counts were conducted at the County Road ElPine Tree Drive intersection on Tuesday, February 18, 2003 from 4:00 p.m. to 6:00 p.m. Existing traffic operations at the County Road ElPine Tree Drive intersection were also observed at these times. County Road E from the Highway 51 East Ramp to Lexington Avenue is an east/west four-lane arterial roadway with a center turn lane. At Pine Tree Drive, County Road E has a westbound left turn lane with a 100 feet of storage and a 3 foot wide median. West of Pine Tree Drive there is a 10 foot wide, 100 feet long median. Pine Tree Drive at County Road E is a north/south 4-1ane collector. The County Road ElPine Tree Drive intersection is a signalized T-intersection with east, west, and south legs. The traffic signal is part of a coordinated system along County Road E. Protected/permissive traffic signal phasing is provided for the westbound left turn movement. County Road E has 13 driveways between the Highway 51 East Ramp and Lexington Avenue. The majority of these access points are full access drives. On the southeast corner of the County Road ElPine Tree Drive intersection there is a Wells-Fargo Bank with drive-through facilities. A right and left turn exit-only access for the Wells Fargo Bank is located 150 feet east of the County Road ElPine Tree Drive intersection. TRAFFIC FORECASTS Existing Traffic Volumes The main purpose of the report is to determine the effect that the proposed development will have on the surrounding area. Since the period of the busiest traffic activity is the p.m. peak period, a traffic count at the County Road ElPine Tree Drive intersection was conducted from 4:00 p.m. to 6:00 p.m. on Tuesday, February 18, 2003. From the data collected, the p.m. peak hour occurs from 4:30 p.m. to 5:30 p.m. Mr. Todd Mohagen Mr. Tom Jacobson -3- March 7, 2003 . Projected Post Development Volumes Trip generation was estimated for the p.m. peak hour using observations from an existing Anchor Bank in North St. Paul. We understand that the interior functions of the bank will close for nonnal business purposes at 4:00 p.m. The drive-through will remain open until 6:00 p.m. Also, the A TM machine on the site will be available for use after 4:00 p.m. Thus, during the p.m. peak hour of 4:30 to 5:30 p.m., traffic activities at the bank will consist ofthe arrival and departure of drive-through customers and ATM users, and the departure of bank employees who fInish their work shift at about 5 :00 p.m. (11 to 12 persons). Based on the experiences at the Anchor Bank in North St. Paul, and the employee projections at the new Arden Hills Bank, we have estimated that a total of 40 trips will be entering the site and 50 trips will be exiting the site during the p.m. peak hour. Pass-by trips are existing trips on County Road E that will include a stop at the development in the future. From infonnation published in the Institute of Transportation Engineers' (ITE) 6th Edition of Trip Generation, we have estimated that 45% of the customer trips generated by the bank will be pass-by trips. Therefore the new trips generated are projected to be 22 entering and 33 exiting, and the pass-by trips are 18 entering and 17 exiting. Through observations of existing traffic patterns in the surrounding area, trip distribution percentages by route and direction were detennined as follows for the net new development trips: e · 50% tolfrom the west on County Road E; . 40% tolfrom the east on County Road E; · 10% tolfrom the south on Pine Tree Drive. Pass-by trips were assigned only to County Road E, with 55% tolfrom the west and 45% tolfrom the east. The entering trips will be entering through the Pine Tree Drive access. The exiting traffic will have a choice between the Pine Tree Drive access and the County Road E access. Exiting onto County Road E appears to be the most convenient exit for the eastbound and westbound traffic from the drive-through and A TM machine, and the south access will better accommodate the southbound traffic. For employee exiting trips, we expect that some ofthese motorists will use the County Road E driveway to travel eastbound or westbound on County Road E, whereas other employees will use the Pine Tree Drive driveway to access County Road E. We expect that all employees destined to the south on Pine Tree Drive will use the driveway on Pine Tree Drive. Using the preceding trip generation and directional distribution projections, we added the development trips to the existing volumes to determine the post-development volumes for the p.m. peak hour. Figure 1 shows the existing and projected volumes for the p.m. peak hour. e e ,. ..., COUNTY ROAD E ~ 902/897 ~ 700/692 r 78/95 861/872 -7 765m3 -7 96/117~ 1r ::.:: 1r cr: z C')lX) <( LO't 0 (\j..- co~ 00 w :cc;:: o~ (\j..- w zZ Ww C\i;:: cr: CI)> 00 l- 0- (\j,- w a..cr: z 00 a.. cr: a.. Ir= EXISTING I POST-DEVELOPMENT XXfXX N t NOT TO SCALE IIIio. ~ . m BENSHOOF & ASSOCIATES,INC. V TRAN5PORTATlONENGlNEERSANDPLANHERS TRAFFIC STUDY FOR PROPOSED BANK IN ARDEN HILLS AGURE1 PROJECTED P.M. PEAK HOUR TRAFFIC VOLUMES . ANCHOR BANK Mr. Todd Mohagen Mr. Tom Jacobson -5- March 7, 2003 TRAFFIC ANALYSES . Level of Service Capacity analyses were performed using the methodology presented in the 1997 Highway Capacity Manual (HCM) for the existing and proposed conditions for the County Road ElPine Tree Drive intersection and for the proposed exit-only drive onto County Road E. Capacity Analysis results are presented in terms of level of service (LOS), which ranges from A to F. The LOS is based on the extent of vehicle delay at the intersection. Level of service A represents the best intersection operation, with very little delay for each vehicle using the intersection. Level of service F represents the worst intersection operation, with excessive delay. Level of service D or better operation is considered acceptable in the Twin Cities area. The capacity analyses were conducted for the p.m. peak hour. The level of service for the County Road ElPine Tree Drive intersection for the existing conditions is a LOS B and does not change with the proposed site development including the exit-only drive on County Road E. The LOS for the proposed exit-only drive is a level of service D, which is acceptable in the Twin Cities area. Thus, an exit-only driveway can be provided to County Road E without causing any traffic delay difficulties. e Oueue Length Analysis Approximately 170 feet is available for stacking vehicles between Pine Tree Drive and the proposed driveway. This separation is farther than the 150 feet distance between Pine Tree Drive and the Wells-Fargo drive-through exit. During the survey on Tuesday, February 18, 2003, we noted that a maximum of eight vehicles were stopped in one eastbound lane west of Pine Tree Drive. This translates to a queue of 160 feet. The average longest queue length for each traffic signal cycle was 100 feet. The traffic volume increase due to the bank is very limited. Therefore, upon completion of the bank, the worst case situation is the queue length may increase by one vehicle. Thus, the maximum post-development queue length would be 180 feet with an average queue length of a 120 feet. The 170 feet of queue space available with the proposed driveway is greater than the average queue length and is almost the same length as the maximum queue length. Thus, we have determined that only on rare occasions will the queue of the eastbound vehicles on County Road E extend west to the proposed driveway. Given the rare nature of this situation we believe that no serious interference will occur between the driveway and the queue of eastbound traffic on County Road E. Safety Analvsis Accident information for the years 2000, 2001, and 2002 was collected on County Road E from the Highway 51 East Ramp to Lexington Avenue, including the accidents at the intersection of Pine Tree Drive but not the intersections at the Highway 51 East Ramp or Lexington Avenue. For the three year period, a total of27 accidents were reported along e e e e Mr. Todd Mohagen Mr. Tom Jacobson -6- March 7, 2003 this study segment of County Road E, with 12 of those occurring at the County Road EIPine Tree Drive intersection. For evaluation and comparison purposes the accident rates are calculated using the equations in the 1992 edition of the (ITE) Traffic Engineering Handbook. Different rates are used for intersections and for roadway sections. The intersection rate is measured in accidents per million vehicles entering the intersection aunually (MEV), and the section rate is measured in accidents per million vehicle-miles of travel (MVM). Using the average aunual daily traffic volumes for the three year survey period, the intersection rate for the County Road ElPine Tree Drive intersection is 0.6 accidentslMEV, and the section rate for the investigated section is 3.7 accidentslMVM. The Minnesota Department of Transportation conducted a study of the entire state and developed crash data for both intersections and mid-block sections. Average accident rate information was complied for the study years 1999 to 2001 and recorded for several categories of roadway in eight sections of the state. Statewide averages are also provided for each category. The average intersection accident rate for a high volume, low speed signalized intersection in the Twin Cities metro area is 0.8 accidentslMEV, and the statewide average is 0.9 accidentslMEV. The average section accident rate for a five- lane road in the Twin Cities metro area is 5.7 accidentslMVM, and the statewide rate is 5.0 accidentsIMVM. The preceding accident statistics indicate that County Road E is functioning at a higher level of safety than comparable roadways in the Twin Cities area. The accident rate at the County Road ElPine Tree Drive intersection of 0.6 accidentslMEV is 25% more safe than the 0.8 accidentslMEV average rate in the Twin Cities area. The accident rate for County Road E between the east ramp intersection at Highway 51 and Lexington Avenue of3.7 accidentslMVM is 35 percent more safe than the 5.7 accidentslMVM average rate in the Twin Cities area. CONCLUSIONS AND RECOMMENDATIONS As mentioned at the beginning of this report, the proposed exit-only driveway is needed for two principal reasons: a) Provide convenient service for drive-through customers-in a mauner similar to the service provided for drive through customers of the Wells-Fargo Bank to the east. b) Provide a higher level of safety by the bank's front door, by reducing vehicle/pedestrian conflicts in this area. To address whether this driveway would be feasible from a traffic perspective, we feel consideration has been given to potential effects ofthe driveway on traffic capacities, queuing on County Road E, and safety on County Road E. Two key results of the capacity analysis are: a) the bank will not cause any significant increase in traffic delays at the County Road ElPine Tree Drive intersection and b) a new exit only driveway for the bank onto County Road E will acconunodate the projected p.m. peak hour volumes at Mr. Todd Mohagen Mr. Tom Jacobson -7- March 7, 2003 an acceptable level of service. The queue length analysis indicates that the driveway would be a sufficient distance from Pine Tree Drive, that only on rare occasions would the queue of eastbound traffic on County Road E back up from Pine Tree Drive to the proposed driveway. The safety analysis indicated that County Road E has had a lower accident experience in recent years than comparable roadways in the Twin Cities area. Given this situation and given that the segment of County Road E between the east Ramp intersection for Highway 51 and Lexington Avenue already has 13 private driveways, we have concluded that construction of the proposed driveway would not cause safety problems on County Road E. e Through our evaluation of the proposed site plan and existing traffic facilities, we recommend the following measures be implemented to ensure that the access on County Road E is limited to exiting traffic only. . Limit the width of the exit-only driveway to 16 feet. . Install "do not enter" signs at the mouth of the driveway. Considering all the preceding points, Figure 2 illustrates our recommended driveway plan. Our overall conclusion is that if the measures discussed in this report are implemented, the exit-only driveway for the proposed bank will function effectively and will not create safety issues or other difficulties for traffic operations on County Road E. . e ~ 0 ~ <Xl '" C w r I I . ~ wz I I z c<( Ii I ~ Z...l a: wQ. I "- I . "- 0 N ::!!EO <( I I < w ::!!E- . . a: 011: I I.. I - . ~ =>> 0<( I , I u CJ wa: I I ~ u: a:~ I I 1 I I ....... I I r I I I I r I .^ I' I , ::.::: I I Al z j ~I~ I.. tit >-<((1) 3AII::IG 331::1.l3Nld OlD....! ,~ ::l0::::! --- , ^. I-WI (I)(I)z lC uOw - -0..0 - u..oa: ~a:<( a:o..z I I-a:- I 0 ~:~ tit u.. w Cl I <( I 0 I a:: I ~ I I I :::J I 8 I I ~ I '" I w I Z .Z I I O:'i z~ I - 0 I - Z <J><( I I W0 ::.::: ~~ I I :-.: z Ow I <( 0" I lD <J><!> <J>Z I I a: <(w Z I 0 ClSo I u." I.. I I o ;!; I u 00 1 , I z :I: ~ <( <J>~ I z Z I w ~ I aJ_ I 8> I I I I I I URS MEMORANDUM e "Ibresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Peter Hellegers, Copy: Greg Brown, URS File: 37951-005-200] Arden Hills City Plauner From: Nick Landwer, PE Date: March ] 1, 2003 Subject: Plauning Case 03-01: Anchor Bank Building Site, Traffic Study Review ] have reviewed the traffic study for the proposed expansion of the Anchor Bank building located at the corner of County Road E and Pine Tree Drive with regards to the proposed "out only" driveway. In addition to reviewing the study I have also contacted the Ramsey County Traffic Engineer and discussed the proposed driveway. Aftcr reviewing the traffic study it appears that the projected peak hour traffic out of the site from the driveway is very minimal and in this circumstance should not have a noticeable effect to the traffic on County Road E. e Given the low projected traffic out of this site and the fact that the Wells Fargo bank directly across Pine Tree Drive has the same driveway configuration onto County Road E I do not believe the driveway will have a negative impact on the area traffic flows. The only point of concern with the proposed out driveway is that Anchor Bank will have to adequately sign the driveway to prevent cars from turning into it off of County Road E. . TO: FROM: Department of Public Works Kenneth G. Haider, P.E., Director and County Engineer ADMINISTRATIONILAND SURVEY 50 West Kellogg Blvd., Suite 910 St. Paul, MN 55102. (651) 266-2600. Fax 266-2615 E-mail: Public.Works@co.ramsey.mn.us ENGINEERING/OPERATIONS 3377 N. Rice Street Shoreview, MN 55126 (651) 484.9104 . Fax 482-5232 MEMORANDUM RECEIVED MAR 1 4 Z003 Peter Hellegers City of Arden Hills Dan SoleQofi"-- Ramsey ctfun~y Public Works CITY OF N,OEN HILLS SUBJECT: Anchor Bank County Road E at Pine Tree Drive DATE: March 12, 2003 e The Ramsey County Public Works Department has reviewed the traffic study prepared by Benshoof & Associates for the Anchor Bank site located in the southwest quadrant of County Road E and Pine Tree Drive in the City of Arden Hills. Ramsey County concurs with the results of the traffic study with the following comments. L The proposed redevelopment of the site will create a bank facility and associated parking near the intersection of County Road E and Pine Tree Drive. This site will generate minimal trips to and from the sitc compared to existing volumes on County Road E. The additional traffic generated is not expected to create significant problems along County Road E or Pine Tree Drive. The proposed exit only access to. County Road E is acceptable to the County. 2. The report recommends a width of 16 feet for the exit only driveway. Ramsey County recommends that the driveway width be increased to 18 feet for a one-way access point. 3. The developer will be required to place "Do Not Enter" signs at the opening to the driveway as stated in the traffic study. A "Stop" sign will also be required for traffic exiting the site. 4. The developer will be required to obtain permits from Ramsey County for access construction and utility work within Ramsey County right-of-way along and County Road E. Thanks for the opportunity to make additional comments regarding this issue. If you have any questions or need any additional information please give me a call. e Cc: Nick Ladwehr - URS Corporation Jim Bcnshoof - Benshoof & Associates MiDnesota's First Home Rule County printed on recycler! pa.perwilh a. minimum of l(l~ post.alllsumer oontent .~" ARDEN HILLS CITY COUNCIL WORKSESSION MARCH 17, 2003 2 for clean-up generally goes over budget. He indicated there were several hundred thousand pounds of solvents in the Arden Hills Army Training Center (AH A TS) portion of the site. He cautioned the City Council to choose a "clean-up" consultant who is very experienced with this issue. He suggested the City explore ideas from other cities that have undergone this process. . Mr. Bell said his expertise was in studying landscape soils and their best uses. He presented a Geographic Information System (GIS) aerial photograph which illustrated the TCAAP site, and a digital elevation rendering of the site. He presented a slide that illustrated the Vento Plan, which included a recreation area, residential and commercial areas, and the contamination sites. He explained that the sandy soils held much less contaminates than the clay soils. Mayor Aplikowski asked the RAB if the City was on the right track to accomplish its goals as they relate to the Vento Plan. Mr. Bloom said he thought the City was doing the right thing, but encouraged them to view other similar sites across the country, and be sure to take time and think things through because there certainly could be some expensive surprises. e The RAB board members introduced themselves and offered comments which encouraged the City Council to proceed slowly and purposefully. Mayor ApIikowski noted the City had made a commitment to slow down the process and wait until there was more information about the land, and thanked the RAB for participating in the Work Session and providing valuable information. 2.B Anchor Bank Traffic Access Issue Mr. HeIlegers introduced Architect Todd Mohegan and Consultant Jim Benshoof who represent the applicant and stated the applicant [Anchor Bank] requested time to present their traffic study for the Council's review. He explained that there are currently thirteen (13) curb-cuts on County Road E, and the County had stated that not one accident had been noted involving vehicles entering and exiting the driveway onto County Road E from the Wells Fargo property directly east of the applicant's property. Mr. Jim Benshoof provided a traffic overview of the exit only; right and left turn e driveway onto County Road E. He stated the need for this access drive was to . e e ARDEN HILLS CITY COUNCIL WORKSESSION MARCH 17, 2003 3 improve traffic flow within the site and so Anchor Bank could be competitive with other businesses in the area. He said his company determined the access drive was feasible for both the traveling public and Anchor Bank. He further noted that City Engineering Consultant, Nick Landwer of URS, was supportive of the proposal. Mr. Benshoof observed that the area between the 51 interchange and Lexington was fully developed and doubted there would be any additional curb cut installation on County Road E. He suggested Anchor Bank motorists would have at a choice of exits, as well. Councilmember Larson said he was still not supportive of any further curb-cuts on County Road E, and that his understanding was that the applicant was going to try to use the access from Pine Tree Drive and then come back later if an access to County E was necessary. Councilmember Grant said he felt customers may choose the safest exit from any businesses along County Road E. He suggested there may be some curb-cuts on County Road E which could be eliminated. Mayor Aplikowski said she favored the additional curb-cut, but that the excess traffic on County Road E continues to be a problem. Mr. Mohegan said safety factors were uppermost in the minds of the bank officials and that the majority of the patrons of Anchor Bank would be local and therefore familiar with the traffic issues on County Road E. He reminded the Council that the Ramsey County Traffic Engineer, Benshoof & Associates, and the Arden Hills City Engineer all had no problems with the curb-cut. A majority of the Council requested that an amendment to the Site Plan be presented to the Council at their April 14, 2003 meeting. 2.C Guidant Request and Development A2reement Mr. Parrish said there were two questions for the Council to consider relative to this request: I) Does the City want to provide an abatement and, 2) if so, how much? Councilmember Larson said the City has provided several concessIOns to Guidant already, and suggested another applicant may be more worthy of abatement. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 27, 2003 4 e Donna Alexander, SRF Consultinl! Group, stated there was a specific distribution list, which they could provide to the Council. She noted the agencies that received the draft AUAR would also receive the final AUAR. MOTION: Councilmember Rem moved and Councilmember Larson seconded a motion to approve the Final AUAR and Mitigation Plan for Distribution. The motion carried unanimously (4-0). Councilmember Rem distributed a petition that had been prepared by a [Guidant] neighborhood group. She stated the neighbors expected a response from the Council. Mr. Parrish noted this petition was submitted in anticipation of a parking ramp on the Guidant property. He noted the parking ramp was part of an older plan that was submitted in 200 I, and was no longer being considered at this time. Mayor Aplikowski requested staff make Guidant aware of this petition and consider it as a part of the process. Councilmember Larson requested staff acknowledge written receipt of the petition to the neighbors who signed the petition. Mr. Parrish noted staff would send a letter acknowledging the petition and include responses to the comments in the petition. e Mayor Aplikowski requested the Council be copied on any correspondence sent. 2. Planning Case No. 03-01: Davison Company Site Plan Review; CR E and Pine Tree Drive Mr. Hellegers stated the applicant was requesting approval of a Site Plan to accommodate a drive-in bank at 1240 County Road E West. He noted the Planning Commission recommended approval of this Site Plan, subject to conditions as noted in the staff report. Councilmember Larson stated he would like to see the elimination of the curb cut on County Road E. He indicated it may be a mistake to add curb cuts, unless there was a very good reason to do so. He noted this property was one of the few _ properties that could have an entry and an exit onto a side street. He stated if they _ were going to add curb cuts, it was better to add them to properties that did not have the abilities for ingress and egress, as this property did. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 27,2003 5 e Todd Moha2en. Moha2en Architects. 1415 E. Wavzata Boulevard. #200. Wavzata. MN. stated it would only be a right hand turn exit onto County Road E. He noted they would post a sign stating no left hand turn. He indicated they wanted to reduce the amount of traffic that was crossing in front of the bank and that was the reason they wanted a right hand exit onto County Road E. He indicated they believed this plan was the most convenient plan for the customers. He stated, with respect to the anchor, their preference would be to have it located along Pine Tree Drive. He stated he believed the anchor was not signage, but a sculpture. Councilmember Rem stated she believed entering and eXltmg through one entrance would sufficiently serve the customers. She stated she understood the reason they wanted the right hand turn exit, but for safety reasons, she felt it would be better to not have a right hand turn exit onto County Road E. e Rob Davidson. Davidson Companies, stated the idea of a right hand turn exit was in order to move the traffic through the site and be a safety precaution to those who utilized the site. He noted the entire site would be utilized fully. He stated he believed the proposal would serve the community as a whole. He noted having all the traffic exit onto Pine Tree Drive was a safety issue for the pedestrians exiting the bank. Mr. Filla noted any violation of the right hand turn exit could not be ticketed because there is currently no City or County signage there. He stated only if there was an accident on County Road E, due to someone turning left, could a ticket be issued. He suggested they reserve the right to revisit the Site Plan once they had experienced what was going to happen, and let the Council reserve the right to eliminate the turn at that time. Mr. Davidson replied if they found the intersection to be dangerous, they would be willing to eliminate the right hand turn exit. . Councilmember Larson suggested they not add the exit, but instead look at how the internal traffic flowed within the site. If there was some showing made in the future that the arrangement was a danger to the bank customers then, the Council could reconsider this again. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 27,2003 6 e The applicant agreed that they would be willing to forego a right hand turn exit onto County Road E at this time, if it was understood that if there was a danger to the bank customers' safety, they could come back to the Council for reconsideration. The Council agreed with the applicant's suggestion. Mr. Filla recommended the following language: 4. That the revised site plan from Case #03-01 prepared by Mohagen Architects Ltd., dated January 27, 2003, and signed by the City Planner, be amended to eliminate the direct access to County Road E, but reserving the applicant's right to submit a revised site plan for review at a future date, be attached to the Special Use Permit from case #02-29. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to approve Planning Case No. 03-01: The Davidson Companies, 1240 West County Road E, Site Plan e Review, subject to conditions as noted in staffs January 22, 2003, report and subject to the language on Condition No.4 as recommended by the City Attorney and subject to Condition No. 14 being stricken. Mr. Hellegers requested clarification from the Council as to the location of the anchor. After discussion, the Council decided either location A or B as indicated in the staffs report was agreeable as the anchor location. Mayor Aplikowski requested an amendment to the motion changing recommendation No. 15 to read: "The company symbol identified as an anchor can be located at either point A or B, at the discretion of the applicant, but will not be located along County Road E." Councilmember Larson accepted the amendment. The motion carried unanimously (4-0). B. TCAAP UPDATE . None. e e e ~ ~HILLS City of Arden Hills Ramsey County, Minnesota AGENDA ITEM 7.A RESOLUTION NO. 03-31 A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FORBIDS FOR THE 2003 PAVEMENT MANAGEMENT PROGRAM FOR KARTH LAKE EAST AND INGERSON NEIGHBORHOODS WHEREAS, upon completion of a preliminary report, the Gty of Arden Hills ordered the making of the 2003 Street Improvements; and WHEREAS, The Gty of Arden Hills authorized the preparation of detailed plans and specifications addressing the necessary requirements of the 2003 Pavement Management Plan; and WHEREAS, the Gty Engineer has detennined that the 2003 Pavement Management Plan consists of two distinct levels of street repair; the reconstruction of the Ingerson neighborhood streets and the mill and overlay of the Karth Lake East neighborhood street. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA; 1. Such improvement is necessary, cost-effective, and feasible as detailed ill the feasibility report. 2. Such improvement is hereby ordered. 3. Plans and specifications prepared by Gty Engineer Greg Brown for such improvement pursuant to Council resolution, are hereby approved and shall be filed with the Gty Oerk. 4. The Gty Oerk shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 3 weeks, shall specify the work to be done, shall state that bids will be considered by the Council at its first regular meeting in June, 2003, in the Council Clambers of Gty Hall, and that no bids will be considered unless sealed and filed with the Oerk and accompanied by cash deposit, cashier's check, bid bond, or certified check payable to the Ocrk for 10 percent (10%) of the amount of each bid. . ADOPTED by the Council this 14"' day of April, 2003. Beverly Aplikowski, MAYOR ATTEST: Cynthia Young, DEPUTY CLERK e e . e e ~ ~HlLLS MEMORANDUM DATE: Agenda Item 7.B February 20, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Aaron Parrish, Interim City Administrator 1 Community Services Director ;1-fl FROM: SUBJECT: Authorize Negotiation of Drainage and Utility Easement with Josephine Hills Lake Association ENCLOSURES: 1. Draft Easement Overview As Council is aware, City Engineer Greg Brown and 0 & M Director Tom Moore have been working with the Josephine Hills Lake Association to facilitate a water quality improvement project on a portion of Association property. Last week staff met with representatives of the Association and they were in general agreement with proposed project subject to several revisions that City staff is comfortable with. At this point, the Association representatives will bring the revised plan/project back to the full Association for a vote. This is anticipated to occur sometime in the next few weeks. To expedite the process, staff would like to request authorization to make an offer to the Association for the easement in an amount not to exceed $4,650. This way, the Association will be able to consider all facets of the easement issue at the same time. A draft of the proposed easement is included for your review. Once finalized with the Association, staff will bring back a final easement for the Council's review and approval. Requested Action 1. Authorize negotiation of final drainage and utility easement in an amount not to exceed $4,650. DRAFT . DECLARATION OF EASEMENT 1.0 Parties. THIS DECLARATION is made in the County of Ramsey, State of Minnesota, on the _ day of , 2003 by The Josephine Hills Association, a Minnesota corporation, hereinafter referred to as "Declarant". 2.0 Recitals. Declarant is the record fee owner of the following described real property situated in the County of Ramsey, State of Minnesota, legally described as follows, to wit: See Exhibit "A" Attached e 3.0 Terms and Conditions. In consideration of payment of the sum of $ , the receipt of which is hereby acknowledged, Declarant hereby conveys to the City of Arden Hills, its successors and assigns (the "City"), a permanent easement for the construction, maintenance, operation, inspection and repair of storm water drainage and ponding improvements; together with a permanent easement for ingress and egress, at any and all times, with all machinery, tools, equipment, vehicles and materials necessary for the aforesaid purposes over, under and across the property described on Exhibit "B" attached hereto (the "Easement Area"). The Easement Area contains a footbridge which is owned and maintained by the Declarant and, in close proximity thereto, a storm water control structure (WIER), which will be constructed and owned by the City. The City shall not interfere with the Declarant's right to use and maintain the footbridge without the written consent from the Declarant. In the event that the City disturbs or damages the footbridge, the City agrees to restore the footbridge to the same condition as existed prior to the City's activities. e . e e IN WITNESS WHEREOF, the undersigned has executed this instrument the_ day of , 2003 on behalf of the Declarant. THE JOSEPHINE HILLS ASSOCIATION By: Printed Name: Title: STATE OF MINNESOTA COUNTY OF ) ss. ) On this _ day of , 2003, before me, a notary public within and for said county, personally , the of The Josephine Hills Association, a Minnesota corporation, and owner of the above described property and he/she/they executed the foregoing instrument and acknowledged that he/she/they executed the same on behalf of said corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: PETERSON, FRAM & BERGMAN, PA (JPF) 50 East Fifth St., #300 St. Paul, MN 55101 (651) 291-8955 F:\users\Janice\Jerry\Arden Hills\Josephine Hills Declaration.doc 2 e e e AGENDA ITEM No. 7.C ~ ~HILLS City of Arden Hills Ramsey County, Minnesota RESOLUTION NO. 03-35 A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FORBIDS FOR RECONSTRUCfION OF LIFT STATIONS 2 and 5 WHEREAS, upon completion of a preliminary report, the City of Arden Hills ordered the reconstruction of Lift Stations 2 and 5. WHEREAS, The City of Arden Hills authorized the preparation of detailed plans and specifications addressing the necessary requirements for reconstruction of Lift Stations and 5. NOW, THEREFORE BE IT RESOLVED by the City Council for the City of Arden Hills, Minnesota that it approves the plans and specifications for the reconstruction of lift Stations 2 and 5, and BE IT FURTHER RE SOLVED by the City Council of the City of Arden Hills to hereby direct URS to advertise bids for the reconstruction of Lift Stations 2 and 5. ADOPTED by the Council this 14'h day of April, 2003. ATTEST: Beverly Aplikowski, MAYOR Cynthia Young, DEPUIY ClERK e e e ~ ~~HILLS MEMORANDUM Date: AGENDA ITEM NO. 8.A March 26, 2003 To; Mayor and City Council From: Cynthia Young Deputy Clerk/Human Resources D' Subject: Resolution No. 03-30 Adopting the Data Practices Procedures CC: Aaron Parrish, Interim City Administrator Jerry Filla, City Attomey Ene: Resolution No. 03-30 Arden Hills Data Practices Procedures BACKGROUND: Staff has prepared a Data Practices Procedure which is in compliance with the requirements of Minnesota Data Practices Act (Minn. Stat 13.03, Subd. 2 and 13.05, Subd. 5 & 8) RECOMMENDATION: Staff recommends the Council approve Resolution No.03-30, Adopting the Arden Hills Data Practices Procedures ~ ~HILLS CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA Resolution No. 03-30 A RESOLUTION ADOPTING DATA PRACTICES PROCEDURES WHEREAS, Minnesota Cities shall adopt a Data Practices Procedure in compliance with the requirements of the Minnesota Data Practices Act (Minnesota Statutes 13.03, Subd.2 and 13.05, Subd. 5 &8.) NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arden Hills approves and adqpt,s,the (attached) Data Practices Procedures. ~ .' ' ;' -, . , .-'" . ',"- ~ , ~," . ':.' ,'--.. . ADOPTED by the City Gouncil of the City of Arden Hills, Minnesota this 14th Day of April, 2003. Beverly Aplikowski, MAYOR "'" , ATTEST: Cynthia Young, Deputy Clerk -"'\1".' , <:- e e e e DRAFT /f\ CITY OF ARDEN HILLS DATA PRACTICES PROCEDURES ADOPTED THE DAY OF ,2003 . . 1 CITY OF ARDEN HILLS . DATA PRACTICES PROCEDURES INDEX Subiect Paae I. Introduction 1 II. Responsible Authority 1 III. Access to Public Data 1 A. People Entitled to Access 1 B. Form of Request 1 C. Time Limits 1 D. Fees 1 IV. Access to Data on Individuals 2 A. People Entitled to Access 2 e B. Form of Request 3 C. Identification of Requesting Party 3 D. Time Limits 3 E. Fees 3 F. Summary Data 3 G. Juvenile Records 4 V. Denial of Access 5 VI. Collection of Data on Individuals 5 VII. Chalienge to Data Accuracy 6 VIII. Data Protection 6 A. Accuracy and Currency of Data 6 B. Data Safeguards 7 . 2 . e e EXHIBITS NUMBER List of Designees Fees and Charges Consent to Release Private Data Information Disclosure Request Access and Nondisclosure Agreement Notice to Juveniles Tennessen Warning Contract Language, Outside Agents 1 2 3 4 5 6 7 8 APPENDICES LETTER Private & Confidential Data Maintained by City Forms Which Request Private or Confidential Data Record of Annual Review A B C CITY OF ARDEN HILLS DATA PRACTICES PROCEDURES I. Introduction These procedures are adopted to comply with the requirements of the Minnesota Data Practices Act (the "Act"), specifically Minn. Stat. 9 13.03, Subd. 2 and 13.05, Subd. 5 and 8. II. Responsible Authority The person who is the responsible authority for compliance with the Act is the Deputy Clerk. The responsible authority has designated certain other City employees to assist in complying with the Act. These designees are listed on attached Exhibit 1. III. Access to Public Data All information maintained by the City is public unless there is a specific statutory designation which gives it a different classification. The City General Records Retention Schedule lists data series maintained by the City and their classifications. A. People Entitled to Access. Any person has the right to inspect and copy public data. The person also has the right to have an explanation of the meaning of the data. The person does not need to state his or her name or give the reason for the request. B. Form of Request. The request for public data may be verbal or written. C. Time Limits. . Requests. Requests will be received and processed only during normal business hours. . Response. If copies cannot be made at the time of the request, copies must be supplied as soon as reasonably possible. D. Fees. Fees may be charged only if the requesting person asks for a copy or electronic transmittai of the data. Fees will be charged according to the City's standard photocopying policy, attached as Exhibit 2, unless significant time is required. In that case, the fee will include the actual cost of searching for, retrieving and copying or electronically transmitting the data. The fee may not include time necessary to separate public from non-public data. 1 . e e e e e The responsible authority may also charge an additional fee if the copies have commercial value and are a substantial and discrete portion of a formula, compilation, program, process, or system developed with significant expenditure of public funds. This additional fee must relate to the actual development costs of the information. IV. Access to Data on Individuals. Information about individual people is classified by law as public, private, or confidential. A list of the private and confidential information maintained by the City is contained in Appendix A. The forms used to collect private and confidential information are contained in Appendix B. A. People Entitled to Access. 'j;> Public information about an individual may be shown or given to anyone. 'j;> Private information about an individual may be shown or given to: . The individual, but only once every six months, unless a dispute has arisen or additional data has been collected. . A person who has been given access by the express written consent of the data subject. This consent must be on the form attached as Exhibit 3, or a form reasonably similar. . People who are authorized access by the federal, state, or local law or court order. . People about whom the individual was advised at the time the data was collected. The identity of those people must be part of the Tennessen warning described below. . People within the City staff, the City Council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. 'j;> Confidential information may not be given to the subject of the data, but may be shown or given to: . People who are authorized access by federal, state, or local law or court order. · People within the City staff, the City Council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. 2 B. Form of Request. Any individual may request verbally or in writing if the City has stored data about that individual and whether the data is classified as public, private, or confidential. All requests to see or copy private or confidential information must be in writing. An Information Disclosure Request, attached as Exhibit 4, must be completed to document who requests and who receives this information. The responsible authority or designee must complete the relevant portions of the form. The responsible authority or designee may waive the use of this form if there is other documentation of the requesting party's identity, the information requested, and the City's response. C. Identification of Requesting Party. The fesponsible authority or designee must verify the identity of the requesting party as a person entitled to access. This can be through personal knowledge, presentation of written identification, comparison of the data subject's signature on a consent form with the person's signature in City records, or other reasonable means. e D. Time Limits. . Requests. Requests will be received and processed oniy during normal business hours. . Response. The response must be immediate, if possible, or within 5 working days-it an immediate response is not possible. The City may have an additional 5 working days to respond if it notifies the requesting person that it cannot comply within 5 days. e E. Fees. Fees may be charged in the same manner as for public information. F. Summary Data. Summary data is statistical records and reports derived from data on individuals but which does not identify an individual by name or any other characteristic that could uniquely identify an individual. Summary data derived from private or confidential data is public. The responsible authority or designee will prepare summary data upon request, if the request is in writing and the requesting party pays for the cost of preparation. The responsible authority or designee must notify the requesting party about the estimated costs and collect those costs before preparing or supplying the summary data. This should be done within 10 days after receiving the request. If the summary data cannot be prepared within 10 days, the responsible authority must notify the requester of the anticipated time schedule and the reasons for the delay. Summary data may be prepared by "blacking out" personal identifiers, cutting out portions of the records that contain personal identifiers, programming computers to delete personal identifiers, or other reasonable means. The responsible authority may ask an outside agency or pefson to prepare the summary data if (1) the specific purpose is given in writing, (2) the agency or e 3 e person agrees not to disclose the private or confidential data, and (3) the responsible authority determines that access by this outside agency or person will not compromise the privacy of the private or confidential data. The responsible authority may use the form attached as Exhibit 5. G. Juvenile Records. The following applies to private (not confidential) data about people under the age of 18. . Parental Access. In addition to the people listed above who may have access to private data, a parent may have access to private information about a juvenile data subject. "Parent" means the parent or guardian of a juvenile data subject, or individual acting as a parent or guardian in the absence of a parent or guardian. The parent is presumed to have this right unless the responsible authority or designee has been given evidence that there is a state law, court order, or other legally binding document which prohibits this right. . . Notice to Juvenile. Before requesting private data from juveniles, city personnel must notify the juveniles that they may request that the information not be given to their parent(s). This notice should be in the form attached as Exhibit 6. e . Denial of Parental Access. The responsible authority or designee may deny parental access to private data when the juvenile requests this denial and the responsible authority or designee determines that withholding the data would be in the best interest of the juvenile. The request from the juvenile must be in writing stating the reasons for the request. In determining the best interest of the juvenile, the responsible authority or designee will consider: . Whether the juvenile is of sufficient age and maturity to explain the reasons and understand the consequences, . Whether denying access may protect the juvenile from physical or emotional harm, . Whether there is reasonable grounds to support the juvenile's reasons, and . Whether the data concerns medical, dental, or other health services provided under Minnesota Statutes S 144.341 to 144.347. If so, the data may be released only if failure to inform the parent would seriously jeopardize the health of the minor. The responsible authority or designee may also deny parental access without a request from the juvenile under Minnesota Statutes S 144.335. e 4 V. Denial of Access. e If the responsible authority or designee determines that the requested data is not accessible to the requesting party, the responsible authority or designee must inform the requesting party orally at the time of the request or in writing as soon after that as possible. The responsible authority or designee must give the specific legal authority, including statutory section, for withholding the data. The responsible authority or designee must place an oral denial in writing upon request. This must also include the specific legal authority for the denial. VI. Collection of Data on Individuals. The collection and storage of information about individuals will be limited to that necessary for the administration and management of programs specifically authorized by the state legislature, city council, or federal government. When an individual is asked to supply private or confidential information about the individual, the City employee requesting the information must give the individual a Tennessen warning. This warning must contain the following: . the purpose and intended use of the requested data, . whether the individual may refuse or is legally required to supply the requested data, e . any known consequences from supplying or refusing to supply the information, and . the identity of other persons or entities authorized by state or federal law to receive the data. A Tennessen warning is not required when an individual is requested to supply investigative data to a law enforcement officer. A Tennessen warning may be on a separate form or may be incorporated into the form which requests the private or confidential data. See attached Exhibit 7. VII. Challenge to Data Accuracy. An individual who is the subject of public or private data may contest the accuracy or completeness of that data maintained by the City. The individual must notify the City's responsible authority in writing describing the nature of the disagreement. Within 30 days, the responsible authority or designee rnust respond and either (1) correct the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete data, including recipients named by the individual, or (2) notify the individual that the authority believes the data to be correct. e 5 e . e An individual who is dissatisfied with the responsible authority's action may appeal to the Commissioner of the Minnesota Department of Administration, using the contested case procedures under Minnesota Statutes Chapter 14. The responsible authority will correct any data if so ordered by the Commissioner. VIII. Data Protection. A. Accuracy and Currency of Data. Ail employees wiil be fequested, and given appropriate forms, to provide updated personal information to the appropriate supervisor, City Clerk, or Finance Director, which is necessary for tax, insurance, emergency notification, and other personnel purposes. Other people who provide private or confidential information wiil also be encouraged to provide updated information when appropriate. Department heads should periodicaily review forms used to coilect data on individuals to delete items that are not necessary and to clarify items that may be ambiguous. Ail records must be disposed of according to the City's records retention schedule. B. Data Safeguards. Private and confidential information will be stored in fiies or databases which are not readily accessible to individuals who do not have authorized access and which wiil be secured during hours when the offices are closed. Private and confidential data must be kept only in City offices, except when necessary for City business. Only those employees whose job responsibilities require them to have access will be ailowed access to files and records that contain private or confidential information. These employees will be instructed to: . not discuss, disclose, or otherwise release private or confidential data to City employees whose job responsibilities do not require access to the data, . not leave private or confidential data where non-authorized individuals might see it, and . shred private or confidential data before discarding. When a contract with an outside party requires access to private or confidential information the contracting party will be required to use and disseminate the information consistent with the Act. The City may include in a written contract the language contained in Exhibit 8. 6 Exhibit 1 LIST OF DESIGNEES . City Administrator Department Directors . 7 e e Exhibit 2 FEES AND CHARGES (~) e e 1 CITY OF ARDEN HILLS 2003 FEE SCHEDULE (includes sales tax where appropriate) EFFECTIVE JANUARY 1.2003 I. ADMINISTRATIVE '* '* Administrative Animal Handlin Dis osaI: 1m oundment: Residential Do Kennel License Meetin Documents Minutes A endas A enda Packets Cost based on . $22.00 22.00 5.00 12.00 12.00 2.00 22.00 20.00 20.00 40.00 60.00 10.00 . $64.00 51.00 12.00 6.00 VARIES V ARIES Miscellaneous Administrative Fees Counter and/or Per Side (any size) $ 0.25 Special Document Photocopy Requests Assessment Search Per half hour 20.00 Res. #02-71 Adopted 12/16/02 - Page 2 . e e e Exhibit 3 CONSENT TO RELEASE PRIVATE DATA ,I, , authorize the City of Arden Hills ("City") to (print name) release the following private data about me: to the following person or people: The person or people receiving the private data may use it only for the following purpose or purposes: This authorization is dated and expires on The expiration cannot exceed one year from the date of the authorization, except in the case of authorizations given in connection with applications for life insurance or noncancelable or guaranteed renewable health insurance and identified as such, two years after the date of the policy. I agree to give up and waive all claims that I might have against the City, its agents and employees for releasing data pursuant to this request. x Signature IDENTITY VERIFIED BY: Witness: X Identification: Driver's License, State tD, Passport, other: Comparison with signature on file Other: Responsible Authority/Designee: 1 Exhibit 4 e CITY OF ARDEN HILLS INFORMATION DISCLOSURE REQUEST Minnesota Government Data Practices Act A. Completed by Requester REQUESTER NAME (Last, First, M.): DATE OF REQUEST: STREET ADDRESS: PHONE NUMBER: CITY, STATE. ZIP CODE: SIGNATURE: DESCRIPTION OF THE INFORMATION REQUESTED: B. Completed by Department DEPARTMENT NAME: INFORMATION CLASSIFIED AS: n PUBLIC 0 NON-PUBLIC D PRIVATE PROTECTED NON-PUBLIC a CONFIDENTIAL n HANDLED BY: ACTION: a APPROVED D APPROVED IN PART (Explain below) D DENIED (Explain below) REMARKS OR BASIS FOR DENIAL INCLUDING STATUTE SECTION: PHOTOCOPYING CHARGES: D NONE o ~ Pages x _0 = a SpecIal IDENTITY VERIFIED FOR PRIVATE INFORMATION: D IDENTIFICATION: DRIVER'S LICENSE, STATE ID, Etc. a COMPARISON WITH SIGNATURE ON FILE D PERSONAL KNOWLEDGE D OTHER: Rate: (attach explanation) AUTHORIZED SIGNATURE: . 2 e Exhibit 5 GOVERNMENT DATA ACCESS AND NONDISCLOSURE AGREEMENT 1. AUTHORIZATION. City of Arden Hills ("City") hereby authorizes Party") access to the following government data: ("Authofized 2. PURPOSE. Access to this government data is limited to the objective of creating summary data for the following pUfpose: e 3. COST. (Check which applies): o The Authorized Party is the person who requested the summary data and agrees to bear the City's costs associated with the preparation of the data which has been determined to be$~ o The Authorized Party has been requested by the City to prepare summary data and will be paid in accordance with attached Exhibit A. 4. SECURITY. The Authorized Party agrees that it and any employees or agents under its control must protect the privacy interests of individual data subjects in accordance with the terms of this Agreement. The Authorized Party agrees to remove all unique personal identifiers which could be used to identify any individual from data classified by state or federal law as not public Which IS Obtained from City records and incorporated into reports, summaries, compilations, articles, or any document or series of documents. Data contained in files, records, microfilm, or other storage media maintained by the City are the City's property and are not to leave the City's custody. The Authorized Party agrees not to make reproductions of any data or remove any data from the site where it is provided, if the data can in any way identify an individual. . No data which is not public and which is irrelevant to the purpose stated above will ever be disclosed or communicated to anyone by any means. The Authorized Party warrants that the following named individual(s) will be the only 3 person(s) to participate in the collection of the data described above: e 5. LIABILITY FOR DISCLOSURE. The Authorized Party is liable for any unlawful use or disclosure of government data collected, used and maintained in the exercise of this Agreement and classified as not public under state or federal law. The Authorized Party understands that it may be subject to civil or criminal penalties under those laws. The Authorized Party agrees to defend, indemnify, and hold the City, its officers and employees harmless from any liability, claims, damages, costs, judgments, or expenses, including reasonable attorneys' fees, resulting directly or indirectly from an act or omission of the Authorized Party, its agents, employees or assignees under this Agreement and against all loss by reason of the Authorized Party's failure to fully perform in any respect all obligations under this Agreement. 6. INSURANCE. In order to protect itself as well as the City, the Authorized Party agrees at all times during the term of this Agreement to maintain insurance covering the Authorized Party's activities under this Agreement. The insurance will cover $1,000,000 per claimant for personal injuries andlor damages and $1,000,000 per occurrence. The policy must cover the indemnification obligation specified above. 7. ACCESS PERIOD. The Authorized Party may have access to the information described above from to 8. SURVEY RESULTS. (Check which applies): IJ If the Authorized Party is the requestor, a copy of all reports, summaries, compilations, articles, publications or any document or series of documents which are created from the information provided under this Agreement must be made available to the City in its entirety. e IJ If the Authorized Party is a contractor of the City, all copies of reports, summaries, compilations, articles, publications or any document or series of documents which are created from the information provided under this Agreement must be provided to the City. The Authorized Party may retain one copy for its own records but may not disclose it without City permission, except in defense of claims brought against it. AUTHORIZED PARTY: By: Date: Title (if applicable): CITY OF ARDEN HILLS By: Date: . Its: 4 e e e Exhibit 6 NOTICE TO PERSONS UNDER AGE OF 18 Some ofthe information you are asked to provide is classified as private under state law. You have the right to request that some of all of the information not be given to one or both of your parents/legal guardians. Please complete the form below if you wish to have information withheld. Your request does not automatically mean that the information will be withheld. State law requires the City to determine if honoring the request would be in your best interest. The City is required to consider: . Whether you are of sufficient age and maturity to explain the reasons and undefstand the consequences, . Whether denying access may protect you from physical or emotional harm, . Whether there is reasonable grounds to support your reasons, and Whether the data concerns medical, dental, or other health services provided under Minnesota Statutes S 144.341 to 144.347. If so, the data may be released only if failure to inform the parent would seriously jeopardize your health. . NOTICE GIVEN To: DATE: BY: (name) (title) REQUEST TO WITHHOLD INFORMATION I request that the following information: Be withheld from: For these reasons: Date: Print Name: Signature: 5 Exhibit 7 DATA PRACTICES ADVISORY Some or ail of the infofmation that you are asked to provide on the attached form is classified by state law as eithef private or confidential. Private data is information which generally cannot be given to the publiC but can be given to the subject of the data. Confidential data is information which generally cannot be given to either the public or the subject of the data. Our purpose and intended use of this information is: You are/are not legally required to provide this information. If you refuse to supply the information, the following may happen: Other persons or entities who are authorized by law to receive this information are: 6 e e . e e e Exhibit 8 SAMPLE CONTRACT PROVISION Data Practices Compliance. Contractor will have access to data collected or maintained by the City to the extent necessary to peliorm Contractor's obligations under this contract. Contractof agrees to maintain all data obtained from the City in the same manner as the City is required under the Minnesota Government Data Practices Act, Minn. Stat. Chap. 13 (the "Act"). Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the City. Contractor agrees to defend and indemnify the City from any claim, liability, damage or loss asserted against the City as a result of Contractor's failure to comply with the requirements of the Act or this contract. Upon termination of this contract. Contractor agrees to return data to the City, as requested by the City. 7 APPENDIX A e PRIVATE AND CONFIDENTIAL DATA MAINTAINED BY CITY 1. Personnel Data (Private) Minn. Stat. ~13.43. All data about an individual who is employed as, or an applicant to be, an undercover law enforcement officer. All data on all other individuals who are or were an employee, an applicant for employment, volunteer, independent contractor, or member or applicant for advisory board or commission, except the following which is public: Name Actual gross salary Salary range Contract fees Actual gross pension Value and nature of employer paid fringe benefits Basis for and amount of added remuneration, including expense reimbursement Job title Job description Education and training background Previous work experience Date of first and last employment e The existence and status (but not nature) of any complaints or charges against the employee, whether or not resulting in discipline Final disposition of any disciplinary action, with specific reasons for the action and data documenting the basis of the action, excluding data that would identify confidential sources who are employees Terms of any agreement settling any dispute arising from the employment relationship, including a "buyout" agreement Work location Work telephone number Badge number Honors and awards received Payroll time sheets or other comparable data that are only used to account for employee's work time for payroll purposes, except to the extent that release of time sheet data wouid reveal the empioyee's reasons for the use of sick or other medical leave or other non-public data City and county of residence Names and home addresses of applicants for appointment to and members of an advisory board or commission If it is reasonably necessary to protect an employee from harm to self or to protect another person who may be harmed by the employee, information that is relevant to the safety concerns may be released to (1) the person who may be harmed or to the person's attorney when relevant to obtaining a restraining order, (2) a prepetition screening team in the commitment process, or e (3) a court, law enforcement agency or prosecuting authority. 8 e 2. Employment Data (Private) e e Minn. Stat. 913.43. Data about current and former applicants for employment or appointment to an advisory board or commission, except the following which is public: Veteran status Relevant test scores Rank on eligible list Job history Education and training Work availability Name, after being certified as eligible for appointment to a vacancy or when considered a finalist for a position of public employment (which occurs when the person has been selected to be interviewed by the appointing authority) Names and addresses of applicants for and members of an advisory board or commission are public. 3. Property Complaint Data (Confidential) Minn. Stat. 913.44. The identities of individuals who register complaints concerning violations of state laws or local ordinances concerning the use of real property. 4. Security Information (Private) Minn. Stat. 913.37. Data which if disclosed would be likely to substantially jeopardize the security of information, possessions, individuals or property against theft, tampering, improper use, attempted escape, illegal disclosure, trespass, or physicai injury. This includes crime prevention block maps and lists of volunteers who participate in community crime prevention progfams and their home addresses and telephone numbers, but these may be disseminated to other volunteers participating in crime prevention programs. 5. Absentee Ballots (Private) Minn. Stat. 913.37. Sealed absentee ballots before opening by an election judge. 6. Sealed Bids (Private) Minn. Stat. 913.37. Sealed bids, including the number of bids received, prior to opening. 7. Labor Relations Information (Private) Minn. Stat. 913.37. Management positions on economic and noneconomic items that have not been presented during the collective bargaining process or interest arbitration, including information collected or create to prepare the management position. 8. Examination Data Minn. Stat. 913.34. Completed versions of personnel and licensing examinations are private, unless the responsible authority determines that they should be confidential because access would compromise the objectivity, fairness, or integrity of the examination process. 9 9. Elected Officials Correspondence (Private) Minn. Stat. 913.33. Correspondence between individuals and elected officials, but either may make it public. 10. Benefit Data (Private) Minn. Stat. 913.31. All data about individuals participating in the City's housing rehabilitation program. 11. Civil Investigative Data Minn.Stat. 913.39. Data collected as part of an active investigation undertaken to commence or defend pending civil litigation, or which are retained in anticipation of pending civil litigation is confidential, except that a complainant's statement is private. 12. Appraisal Data (Confidential) Minn. Stat. 913.50. Appraisals made for the purpose of selling or acquiring land. 13. Recreation Data (Private) Minn.Stat. 913.57. For people enrolling in recreational or other social programs: name, address, telephone number, any other data that identifies the individual, and any data which describes the health or medical condition of the individual, family relationships, living arrangements, and opinions as to the emotional makeup or behavior of an individual. 14. City Attorney Records Minn.Stat. 913.30. The use, collection, storage, and dissemination of data by the city attorney is governed by statutes, rules, and professional standards concerning discovery. production of documents, introduction of evidence, and professional responsibility. Data which is the subject of attorney-client privilege is confidential. Data which is the subject of the "work product" privilege is confidential. F:\users\LORI\Jeny\Arden HiIIs\data practices procedures.DOC 10 . e . e APPENDIX B FORM REQUESTING PRIVATE OR CONFIDENTIAL DATA . . 11 APPENDIX C RECORD OF ANNUAL REVIEW DATA PRACTICES PUBLIC DOCUMENT Under the Minnesota Government Data Practices Act, I as the responsible authority for the City of Arden Hills am required to annually review the City's public document to update the document and ensure its accuracy. The following records the date on which I have done so. DATE COMPLETED SIGNATURE 12 e e . Silseth, Pang .rom: ent: To: Subject: ~ April 21 2003.doc (82 KB) Silseth, Pang Thursday, April 17, 2003 11 :34 AM 'bulletinnews@qwest.net'; 'info@mnsunpub,com'; 'cboyd@pioneerpress.com'; 'mlsmith@startribune.com'; 'cwilson@ctv15.org'; 'bob.fletcher@co.ramsey.mn,us'; Gammell, Ken Work Session Agenda for April 21, 2003 Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.cLarden-hills.mn.us . . 1