HomeMy WebLinkAboutCCP 04-28-2003
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Councilmembers:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
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~HILLS
Arden Hills City Council
REGULAR
MEETING
Monday, April 28, 2003
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
Mayor:
Beverly Aplikowski
To rovide a basic and necessa
City Philosophy
ualit services thrall h the innovative and
sefill use of resources.
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
1. AGENDA
2. MINUTES
A. April 14, 2003 Council Meeting
B. April 21, 2003 Council Work Session
3. . CONSENT CALENDAR
A. Claims and Payroll
B. 2003 Summer Hours
Those items listed under the Consent Calendar are
considered to be routine by the City Council and will be
enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items,
Wlless a COWlcil Member so requests. in which event, the
item will be removed from the general order of business
and considered separately in its normal. sequence on the
agenda.
Public InquirieslInformational is an opportunity for
citizens to bring to the Council's attention any items not
currently on the agenda. In addressing the Council,
please state your name and address for the record, and a
brief summary of the specific item being addressed to the
Council. To allow adequate time for each person wishing
to address the Council, we ask that individuals limit their
comments to three (3) minutes. Written docwnents may
be distributed to the Council prior to the meeting, or as
bench copies, to allow a more timely presentation.
4. PUBLIC INQillRIESIINFORMATIONAL
A.
5. PUBLIC HEARINGS
A. GUIDANT
Peter Hellegers
i. Vacation of Fernwood Avenue
ii. Development Agreement
iii. Final Plat
Arden Hills City Council Agenda
April 28, 2003
Page 2
6. COMMUNITY SERVICES
A. PLANNING
1. Planning Case No. 03-08: Ramsey
County Public Works Facility Special
Use Permit
2. Planning Case 03-09: Gode
Variance
Aaron Parrish
Peter Hellegers
B. Recycling Contract/Bins
C. TCAAP - Resolution No. 03-37: A Aaron Parrish
Resolution Opposing the Postal Service's
Relocation to the TCAAP Property
7. OPERATIONS & MAINTENANCE Thomas Moore
A. Resolution No. 03-40: Adopting the Thomas J. Moore, Greg Brown
FINAL 2003 PMP Lake East and Ingerson
Neighborhood
B. Resolution No. 03-39: Approving Plans
and Specifications for Sealcoating
Hamline/Snelling 96/10.
8. ADMINISTRATION Aaron Parrish
A. Resolution No. 03-30: Adopting the Data
Practices Policy
B. Resolution No. 03-38: Adopting Vision
and Core Values
CITY COUNCIL REPORTS
A. Councilmember Holden
B. Councilmember Larson
B. Councilmember Rem
C. Councilmember Grant
D. Mayor Aplikowski
Adjourn
I Arden Hills City Council Agenda
I
April 28, 2003
Page 3
. !IPcomine: Meetine:s and Events
Wednesday April 30 Newsletter City Hall 7:00 a.m.
Committee
Thursday May 1 Events City Hall 6:30 p.m.
Committee
Saturday May 3 City Council Depart City Hall 10:00 a.m.
and Planning at 10:00 a.m. -
Commission 2:00 p.m.
Bus Tour of
East Metro
Developments
Wednesday May 7 Planning City Hall 7:00 p.m.
Commission
Monday May 12 City Council City Hall 7:00 p.m.
Saturday May 17 Flower Garden Various 9:00 a.m.
Planting Locations Breakfast
Monday May 19 Council Work City Hall 4:45 p.m.
Session
Thursday May 22 Parks, Trails, City Hall 7:00 p.m.
Recreation
Committee
(PTRC)
Monday May 26 Ci ty Hall - -
CLOSED in
Observance of
Memorial Day
Tuesdav May 27 City Council City Hall 7:00 p.m.
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~ILLS
MEETING MINUTES
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
APRIL 14, 2003, 7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to
order the Regular City Council meeting at 7:08 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant,
Brenda Holden, Gregg Larson, and Lois Rem.
Absent:
None.
Also present were Interim City Administrator/Director of Community
Services, Aaron Parrish; City Attorney, Jerry Fjlla; Deputy Clerk/Human
Resources Director, Cynthia Young; Operations and Maintenance Director,
Thomas Moore; City Planner, Peter Hellegers; City Engineer, Greg Brown.
1. APPROVAL OF MEETING AGENDA
Councilmember Larson added Item 8.B: TCAAP Post Office Policy under
Operations and Maintenance.
MOTION: Councilmember Grant moved and Councilmember Rem
seconded a motion to adopt the agenda for the April 14,2003,
Regular City Council meeting as amended. The motion carried
unanimously (5-0).
2.
APPROVAL OF MINUTES
A. March 31,2003, Council Meeting
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APRIL 14,2003
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Councilmember Larson requested the following changes: None.
Councilmember Grant requested the following changes: Page 17, second to the
last line, replace the word "they" with Council.
Councilmember Rem requested the following changes: Page 8, third line up
from the bottom where Mr. Parrish is talking about the City Mechanical System,
change HABC to HV AC. Page 9, under first planning case, add in why Guidant
was coming back for a PUD amendment.
Council member Holden requested the following changes: Page 9, under first
planning case, add plan approvals for training center and a research and
development facility. Page 10, number 4, Tramm Builders at the end of the first
sentence, should say: Development permit and development agreement at E2 and
Cleveland. Page 12, second paragraph, second line, $850,800 for a pedestrian
overpass.
.
Mayor Aplikowski requested the following changes: None.
Mr. Parrish requested the following changes: None.
MOTION: Councilmember Rem moved and Councilmember Grant
seconded a motion to approve the March 31, 2003, City
Council Meeting Minutes as amended. The motion carried
unanimously (5-0).
3. CONSENT CALENDAR
c.
Claims and Payroll
Round Lake Road: Acceptance of Easement
Appointment of Joani Werner - Parks, Trails and Recreational Committee
(PTRC)
Payment No.6 - 2002 Sanitary Sewer Rehab Visu-Sewer
Resolution No. 03-36: Adopting a No-Parking Provision for Ingerson Road
and Hamline Avenue
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Council member Rem noted Ms. Werner lived on Crystal Avenue.
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MOTION: Councilmember Rem moved and Councilmember Grant
seconded a motion to approve the Consent Calendar and to
authorize execution of all necessary documents contained
therein. The motion carried unanimously (5-0).
4. PUBLIC INQUIRIES/INFORMATIONAL
Doue Hartford. 1292 Ine:erson Road, stated his street had just been declared a
no-parking street. He stated he was not aware of any information indicating that
the street was going to become a no parking street. He noted he was disappointed
with the lack of communication. He asked if the City was using State money on
that part of the project. He expressed concern regarding this issue.
Mr. Parrish replied with regard to the use of State funding, they had anticipated
using MSA funds for the portion of the project that is designated asa MSA street,
which was Ingerson Road, and that this was a requirement for the financing.
Mr. Brown replied with respect to the no parking issue, the State of Minnesota
required a resolution indicating no-parking designation in order to receive MSA
funding. However he noted, it was up to the City to enforce the restriction and "no
parking" signs would not be put up on the street, therefore, the parking restriction
would not be enforced.
Linda Swanson. 1124 Ineerson Road, stated the City had been talking about this
project since October 2000 and never once had it ever been brought before the
Council or any of the residents who lived in the community. She expressed
concern regarding the lack of communication.
Mayor Aplikowski stated this allowed the City to use the funds, which helped
keep down the cost of the project. She assured the audience that the no-parking
provision would not be enforced and this would not affect the residents who lived
on the street.
Councilmember Larson noted the City generally did not enforce the no-parking
. restriction unless there were complaints made.
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APRIL 14,2003
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Wally Lindquist, 1111 Inl!:erson Road, expressed concern about the City
"slipping" the no parking restriction in. He asked how the residents were
supposed to believe the Council when things like this happened. He stated this
was a very sensitive issue for the people who lived on the street. He expressed
concern that this issue was put on the consent calendar.
Mr. Parrish stated staff had put this on the consent calendar and not the Council.
He noted staff apparently had miscalculated the sensitive nature of this issue. He
apologized for this miscalculation.
Mayor Aplikowski read into the record the April 14, 2003, Memorandum from
Mr. Brown to Mr. Parrish regarding the 2003 PMP No Parking Resolution. She
explained this was a paper piece that needed to be put into the file in order to
utilize State money. She apologized for not bringing this to the residents, but
noted this would not affect them.
Christine Lovett, 1213 Ingerson Road, stated she had been involved in the e
project since 2000 and her issue of concern was regarding safety issues. She
asked if the project eliminated the stop sign at the Hamline Avenue and Ingerson
Road connection. She stated traffic moved very fast down Ingerson Road and
there were young children in the area. She asked if there were any plans to install
a stop sign at the bottom of Fernwood Street.
Mr. Brown replied they had included money for stop signs at Fernwood Avenue
and also at the connection of Hamline Avenue and Ingerson Avenue.
Ms. Lovett stated she wished the City would have pursued the trail system along
Ingerson Road to connect to the park.
5. PUBLIC HEARINGS
A. 2002 PMP Assessment Hearing: Karth Lake/Ingerson Neighborhoods
(continued from March 31, 2003)
Mayor Aplikowski opened the public hearing at 7:34 p.m.
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Mr. Brown stated the City had received twenty-two written appeals from
residents affected by the project. He said staff had reviewed each appeal and
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prepared a written response letter to each individual explaining the assessment
calculation and notified them of staff s recommendation.
Mayor Aplikowski stated the City had received one additional objection from
William Cmit, 1252 Ingerson Road.
Mayor Aplikowski stated the assessment to John and Katherine King's property
at 1209 Karth Lake Drive had been adjusted and was recommended for approval
by City Staff.
Councilmember Rem asked if Mr. and Mrs. King had been notified and if they
were in agreement.
Mr. Brown state this was what Mr. and Mrs. King had requested.
MOTION: Councilmember Larson moved and Counci1member Rem
seconded a motion to uphold staffs recommendation for
approval. The motion carried unanimously (5-0).
Mayor Aplikowski stated the requested from Bryan and Debra Lillehaugen, 1145
Amble Drive, had been reviewed by staff and was recommended for denial.
Council postponed this for discussion later in the evening.
Mayor Aplikowski stated the request from Greg and Pamela Clifford, 4422
Pleasant Drive, had been reviewed by staff and was recommended for denial.
Gre2: Clifford, 4422 Pleasant Drive, stated he was challenging the assessment
largely on the fact that the City had reconstructed Amble Drive eight years ago in
1995. He stated he had an odd shaped lot and he did not understand how his
frontage was calculated.
Mr. Brown stated Mr. Clifford's frontage was 161 feet. He stated in Mr.
Clifford's case, his frontage feet was adjusted down to 124 feet because of the odd
shaped lot.
Mr. Clifford stated he believed he was being over assessed because he had an odd
shaped lot. He further stated he did not feel the comer lot had being taken into
account. He asked that the Council take into consideration the fact that he had a
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comer lot and was being assessed on both sides. He stated he would have paid a
total of $11,000 for curb work around his house. He noted he felt this was
excessive.
Councilmember Larson stated he understood Mr. Clifford's argument, but it has
been a long-standing policy of the City to handle comer lots this way, since a
comer lot had more value than a lot that was situated in the middle of the block.
Mr. Clifford replied he was not given credit for owning a comer lot because the
previous road improvement exceeded the five year period.
Mayor Aplikowski asked how important the five-year standard was to the City.
Councilmember Larson replied this was not the right time to start fiddling with
the assessment figures.
Mr. Clifford asked if the City would take into consideration his comer lot and .
split the difference.
Mayor Aplikowski stated the Council could not negotiate from the bench, but he
had the right to appeal beyond this point.
Councilmember Grant stated he understood a five-year standard was the policy,
but if it was a bad policy it should not be kept. He stated in the interest of fairness,
he believed five years was too short a time and the City should have an idea of
what road(s) should be done. He stated he would like to see this postponed due to
its unfairness.
Mr. Filla stated ultimately the City had to decide whether the proposed
assessment roll, on a parcel-by-parcel basis, conferred a special benefit on the
properties involved and that meant the market value of the properties should go up
by the amount of the proposed assessments. Cities that adopt assessment rolls try
to make sure that over a long period of time people in the City, as a whole, are
treated fairly and in the same manner. He further stated it was basically the City
Engineer who drafted these policies and so these polices became mathematical
formulas that meant the person was not receiving an economic benefit equal to the
proposed assessment, which the Court was more concerned with. The problem
with this was that once the City strayed from a mathematical formula, it became a
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judgment call as to the value of the property. He noted when they went through
the process, the Council ultimately had to make judgment calls as to whether the
assessment on the property was a fair assessment for the property. He stated it was
important for Cities to follow policies and fairly assess properties.
Council postponed the request for discussion later in the evening.
Mayor Aplikowski noted the request submitted by Dean and Karen Kloeckner,
4425 Pleasant Drive, had been reviewed by City Staff and recommended for
change.
MOTION: Councilmember Larson moved and Councilmember Rem
seconded a motion to uphold staffs recommendation for
change. The motion carried unanimously (5-0).
Mayor Aplikowski stated the request submitted by Sean and Patricia McDonagh,
4452 Pleasant Drive, had been reviewed by staff and was recommended by denial.
Sean McDonae:h, 4452 Pleasant Drive, stated his objection was with respect to
the formula regarding cul-de-sacs. He noted 31 feet was added to his property.
He recommended the City take from the comer of his lot and draw a line to create
a square to get a fair assessment. He stated he was being charged for an additional
30 feet of curb and gutter that he did not have.
Mr. Filla stated with respect to the irregular shaped lot, the City's assessment
policy did not define frontage and on an irregular shaped lot, frontage was defined
as an average of a couple of different numbers. He noted this policy was different
from most other cities.
Mr. McDonagh stated he was being assessed 90 feet for his actual 60 feet of
property. He requested the formula be revised.
Councilmember Rem asked why there was a higher interest rate when prime was
quite a bit lower and if the assessment was paid in full, by what date it needed to
be paid by in order to avoid an interest charge.
Mr. Moore replied after the assessment roll was adopted, the residents had 30
days to pay it in full and a letter would go out to all residents explaining the
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payment options. The interest would start bearing on the first day after the
assessment roll had been adopted.
Mr. Parrish stated the assessment policy did not state what interest rate should be
charged and the interest rate assessed was not tied to anything. He stated the
interest rate for the last PMP project was 6.5 percent. He further stated in
evaluating the assessment policy in the future, the Council might want to link the
interest rate to some type of a rate, such as the prime rate, mortgage rates, etc.
Council member Grant stated the 6.5 percent interest rate was too high. He
stated he understood the risk, but even at 5.5 percent, they were still 1.25 percent
above the current prime rate.
Mayor Aplikowski requested the interest rate be addressed later in the evening.
Councilmember Larson stated he would support staffs recommendation for
denial based on the reason that this was the City's policy that had been applied to _
other lots going back to the early 1990's. He noted this was an equitable way of .,
attempting to address odd sized lots.
MOTION: Councilmember Larson moved and Councilmember Holden
seconded a motion to uphold the staff recommendation for
denial. The motion carried (4-1). (Councilmember Rem)
Mayor Aplikowski stated staff had reviewed the objection from Dan Bickman,
4460 Pleasant Drive, and recommended denial.
Dan Rickman, 4460 Pleasant Drive, stated he had the same issue as Mr.
McDonagh. He noted his assessment was $6,300 and he believed it should be an
average assessment. He further stated he should not have to pay more than his
neighbors did because he had an odd shaped lot. He expressed concern regarding
the 'interest rate.
Mr. Filla indicated the first installment would not be payable until 2004, therefore
the interest would be for the remainder of 2003 and 2004.
Mr. Bickman asked why they had to pay for the project in full within 30 days
when the project would not start until June. He asked why the City would get the
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use of their money and receive interest on it for a month and a half before the
project was to start.
Mr. Filla replied State law allowep the City to assess improvement project cost
prior to the construction or after the construction.
Mr. Bickman stated he would like his assessment to be around $5,000, which was
the same price his neighbors were paying. He requested his assessment be
adjusted.
MOTION: Councilmember Rem moved and Councilmember Holden
seconded a motion to uphold the recommendation of staff for
denial. The motion carried unanimously (5-0).
Mayor Aplikowski, stated staff had reviewed the objection from Ray Muchel,
4466 Pleasant Drive and recommended denial.
MOTION: Councilmember Grant moved and Councilmember Larson
seconded a motion to uphold the recommendation of staff for
denial. The motion carried unanimously (5-0).
Mayor Aplikowski stated staff had reviewed the objection from Troy E. Peck,
1113 Amble Drive and recommended denial.
Council postponed the request for discussion later in the evening.
Mayor Aplikowski stated staff had reviewed the objection from Jerry and Rita
Pearson, 1121 Amble Drive and recommended denial.
Council postponed the request for discussion later in the evening.
Mayor Aplikowski stated staff had reviewed the objection from David
Silverstein, 1322 Cannon A venue and recommended denial.
MOTION: Councilmember Rem moved and Councilmember Holden
seconded a motion to uphold the recommendation of staff for
denial. The motion carried unanimously (5-0).
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APRIL 14,2003
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Mayor Aplikowski stated staff had reviewed the objection from Gary and Carol
Abrahamson, 1228 Carlton Drive and recommended denial.
MOTION: Councilmember Rem moved and Councilmember Larson
seconded a motion to uphold staffs recommendation for
denial. The motion carried unanimously (5-0).
Mayor Aplikowski stated staff had reviewed the objection from Lynn Diaz, 1143
Ingerson Road and recommended denial.
Lvnn Diaz, 1143 Ineerson Road, stated her points related to the State Aid in
general. She read from a prepared statement regarding State Aid. She asked how
much the residents on Lexington A venue were going to be charged when their
street was done. She stated their road was a State Aid road and believed the State
Aid funds should be applied to their road. She noted the City was gaining by not
applying those funds to their street.
Mr. Parrish replied the policy did not preclude the Council from using the State
Aid in offsetting this type of an assessment, but past practice has not been done
this way. He noted the City did not assess the residents along Lexington Avenue
because that was a County road. He indicated the City would not allocate 100% of
the State aid funds to this project.
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MOTION: Councilmember Holden moved and Councilmember Grant
seconded a motion to uphold staffs recommendation for
denial. The motion carried unanimously (5-0).
Mayor Aplikowski stated staff had reviewed the objection from Frances
Sevenson, 1216 Ingerson Road and recommended denial.
David Dudvcha, 1226 Ineerson, spoke on behalf of Ms. Severson. His rational
for objecting Ms. Severson's assessment was that Ms. Severson's property was a
double footage lot, which meant both the front and back side of her property were
assessed. Mr. Dudycha stated Ms. Severson believed her assessment should be
calculated based on the average footage of the front and back.
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Mr. Brown replied the cost difference was approximately $220.
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MOTION: Councilmember Grant moved and Councilmember Holden
seconded a motion to set a rate of$49/ft for this property.
Councilmember Larson asked if there were any other lots similarly affected.
Mr. Brown replied there was one more lot that had this particular situation.
Councilmember Larson stated this needed to be applied to the other lots
similarly affected.
The motion carried unanimously (5-0).
Mayor Aplikowski stated staff had reviewed the objection from David and
Yvonne Wilkin, 1225 Ingerson Road and recommended denial.
David Wilkin, 1225 Ine:erson Road, stated this would be a financial burden on
his family. He disagreed with the interest rate. He expressed concern regarding a
communication problem with the City. He expressed disappointment with this
policy.
MOTION: Councilmember Larson moved and Councilmember Grant
seconded a motion to uphold staff's recommendation for
denial. The motion carried unanimously (5-0).
Major Aplikowski stated staff had reviewed the objection from David Dudycha
and Dorothy Vawter, 1226 Ingerson Road and recommended change.
Dorothv Vawter. 1226 Ine:erson Road, thanked City Staff for reconsidering the
formula and stated they agreed with staff's recommendation.
Mr. Brown pointed out this should be adjusted further because they would qualifY
for the $49 rate as well.
MOTION: Councilmember Grant moved and Councilmember Rem
seconded a motion to set a rate of $49/ft. for this property. The
motion carried unanimously (5-0).
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APRIL 14,2003
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Mayor Aplikowski stated staff had reviewed the objection from Dave and Dawn
Gustafson, 1280 Ingerson Road and recommended denial.
MOTION: Councilmember Holden moved and Councilmember Rem
seconded a motion to uphold staffs recommendation for
denial. The motion carried unanimously (5-0).
Mayor Aplikowski stated staff had reviewed the objection from Michael and
Carry Doody, 1300 Ingerson Road and recommended denial.
MOTION: Councilmember Larson moved and Councilmember Holden
seconded a motion to uphold staffs recommendation for
denial. The motion carried unanimously (5-0).
Mayor Aplikowski stated staff had reviewed the objection from Robert
Woodburn, 1220 Ingerson Court and recommended denial.
MOTION: Councilmember Holden moved and Councilmember Rem
seconded a motion to uphold staffs recommendation for
denial. The motion carried unanimously (5-0).
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Mayor Aplikowski stated staff had reviewed the objection from Josephine Hills
Association and recommended change.
Council decided to discuss this later in the meeting.
Mayor Aplikowski stated staff had reviewed the objection from James L.
Danielson, 3238 North Hamline Avenue and recommended change.
MOTION: Councilmember Larson moved and Councilmember Rem
seconded a motion to uphold staffs recommendation for
change. The motion carried (4-1). ( Mayor Aplikowski)
Mayor Aplikowski stated staff had reviewed the objection from Lowell J.
Anderson and Kathleen Welte, 3162 North Hamline Avenue and recommended
change. .
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MOTION: Councilmember Rem moved and Councilmember Grant
seconded a motion to uphold staffs recommendation for
change. The motion carried unanimously (5-0).
Mayor Aplikowski stated staff had reviewed the objection from Steven Zilmer,
3363 N. Dunlap Street and recommended denial.
Council decided to discuss this later in the meeting.
Mayor Aplikowski stated staff had reviewed the objection of William Cmit, 1252
Ingerson Road and recommended denial.
William Cmit. 1252 Inl!erson Road, stated staff had answered two of his
questions, but he asked the legality of property he owned that might have been
changed. He stated they were still working on the legality of the lot lines and he
was going to call them tomorrow. He stated he would withdraw his objection.
Linda Swanson, Lake Josephine Association, read from a prepared statement
regarding the objection by the Association to the assessment.
Mariorie Alexander. 3251 Fernwood Street, stated she lived adjacent to the
Josephine Association property, which she stated was considered total wetland by
the Rice Creek Watershed. She stated when they built their home, they needed
special permission from Rice Creek Watershed because of the wetland status, and
they needed many variances from the City. She stated at this point, it would not be
possible to build a home on that property.
Councilmember Larson stated the reason for the 41 percent assessment on the
value of the property was because it was undeveloped and there were also other
lots in the City that had this issue. He asked the City Attorney regarding the
easement that crossed the property and the covenant on it.
Mr. Filla replied if the property was buildable before the improvement project
was constructed, it was buildable after. If the property was impacted by a large
use easement before, it was impacted after. The use has not changed as a result of
this project. What they needed to figure out was if this project improved the
market value of the property and if it could be developed. A benefit did not need
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APRIL 14, 2003
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to support a dwelling. If the market value did not increase due to the project, they
could not assess it.
Council member Grant stated the question before the Council was what a buyer
would be willing to pay a willing seller before the improvement and then after the
road improvements, what would that be. He stated he did not personally believe a
home would be built on that property and he was not sure if a road improvement
would add to the value of the property. He stated he did not even know if a buyer
would purchase the property.
MOTION: Councilmember Grant moved and Councilmember Rem
seconded a motion to remove the Lake Josephine Association
property from the assessment roll.
Council member Larson stated he would not support this motion because he did
not think it was the right motion to make given what the City Attorney said
regarding whether there was a benefit before and after. He stated if the Council
stated there was no benefit to this property, then he found it difficult to find there
was any benefit to any property in the City with a road improvement. He stated
they could discuss an adjustment, but not a removal from the assessment roll.
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Councilmember Rem stated her reason for seconding the motion was partly
because of the development ability issue of the property. She stated she was not
convinced that an assessment of this size was appropriate for this property. She
stated she was open to negotiating the amount of the assessment, but she believed
the amount of the assessment was much higher than she could support.
Councilmember Grant stated he was not sure they could find a willing buyer for
the property and he found it difficult to say there was a benefit to the property.
Mr. Parrish replied in the assessment policy, they could negotiate a lesser
assessment.
Doug Hartford stated the City had permitted houses to be built on lots that it
perhaps should not have.
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Mr. Hartford stated the Shoreline Ordinance did not say "shall", it said "may"
with substandard lots and according to the City, and this was a substandard lot.
He stated the assessment policy addressed substandard lots and gave criteria for
exception. He asked the Council for this exception.
Ms. Swanson stated she felt the Association property had met the criteria set out
in the assessment policy for a removal from the assessment roll.
Philliua Lindquist. 911 Inl!erson Road, stated this was not a sophisticated piece
of land. She noted this piece of land is very rustic, a nature area. There is no road
and Ingerson Road was a half a block away. She stated the benefit was only what
people wanted to pull from it. She stated she did not believe there was much
monetary value in the property.
William Krivit. 1252 In!!:erson Court, stated he did not understand why the road
improvement would make any difference for the use of the land.
Councilmember Holden asked if taking the property off the assessment roll
would that be a permanent thing for the future.
Mr. Parrish replied they could defer the assessment off the roll and if it were to
come back at a later date for development, the assessment could be applied at that
time.
Councilmember Holden asked how the street assessments on the other properties
increase their market value.
Mr. Filla stated Cities were able to assess street improvements because they were
needed by the residents and if they were not maintained, that would affect the
market value. There was also an aesthetic value of a street attached to a home.
Mayor Aplikowski stated if the road was in disrepair, it did detract from the value
of a home.
MOTION: Councilmember Grant moved and Councilmember Holden
seconded a motion to extend the meeting an additional hour to
11 :00 p.m. The motion carried unanimously (5-0).
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 14,2003
16
.
Mayor Aplikowski noted she would be more comfortable deferring the
assessment rather than removing it, but she would support the motion.
The original motion carried (4-1). ( Councilmember Larson)
Mr. Krivit asked if Ingerson Court would now be removed from the assessment
roll as well because the reason Ingerson Court was being improved was to make
the Association piece of property a better piece of property.
Councilmember Holden replied the residents would benefit from the improved
road and it had nothing to do with the Association property.
Councilmember Aplikowski stated Ingerson Court had always been a part of this
proj ect.
Mayor Aplikowski stated they could now address the other assessments starting
with the Clifford property. .
Mr. Clifford stated he was the only homeowner in the neighborhood who was
paying a large assessment. He stated he was being hit quite heavily. He stated he
was willing to pay his fair share of taxes, but it was not fair to assess his property,
once on each side, for road improvements.
Mayor Aplikowski closed the public hearing at 10:15 p.rn.
Council member Grant requested the City Engineer review the other corner lots
and give an update on when they were reconstructed.
Mr. Brown reviewed the corner lots for Council. He recommended they either
follow the policy, or Council decide they should not be assessed twice and they be
removed from the project.
Council member Larson stated this would set a precedent for what they do in the
future. He asked what a reasonable threshold as to a time frame was.
Mr. Brown replied he was leaning toward eliminating it or saying 20 years .
because that was the theoretical life of the road.
.
.
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 14, 2003
17
MOTION: Councilmember Rem moved and Councilmember Grant
seconded a motion to accept City Engineer's recommendation
that the corner lots, where previous assessments were made, be
exempt from the assessment roll at this time.
Councilmember Rem requested a list of the properties from staff.
Councilmember Larson asked if they could delay a decision on this particular
matter until the next meeting to ask staff for further information.
Mr. Brown replied he would recommend staff be given time to determine the
scope of the reduction of assessments for these properties. He estimated it could
be as much as $45,000.
Mr. Parrish stated they could make a motion to postpone reviewing these
properties at this time and come back to Council at a later date with further
information and recommendations regarding these properties.
Mr. Brown stated the properties affected were on Dunlap Street, Amble Drive,
and Tiller Lane.
Councilmembers Rem and Grant accepted Mr. Brown's recommendation to look
at Dunlap Street, Amble Drive, and Tiller Lane.
Councilmember Holden MOVED the question.
The motion carried (4-1). (Councilmember Larson)
The original motion failed (5-0).
Mr. Filla suggested cutting out a group of parcels by adding to the first whereas
class at the end, except as hereinafter provided and add in a second therefore, be it
resolved clause to read: That the City staff remove corner parcels from the
proposed assessment rolls that have been previously affected by assessments for
reconstruction proiects on Amble Drive. Dunlap Street. and Tiller Lane for further
consideration by the Council.
Councilmember Larson stated he would agree to the City Attorney's suggestion.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 14,2003
18
.
MOTION: Councilmember Larson moved and Councilmember Grant
seconded a motion to remove corner parcels from this
assessment roll, which are affected by the past reconstruction of
Amble Drive, Pleasant Drive, and Tiller Lane. The motion
carried unanimously (5-0).
Mr. Filla stated they needed to take action on the main resolution with the
suggestions he made previously.
MOTION: Councilmember Larson moved and Councilmember Holden
seconded a motion to amend the proposed Resolution 03-34:
Adopting the 2003 Final Assessment Roll for Karth
Lake/Ingerson Neighborhoods with the City Attorney's
wording. The motion carried unanimously (5-0).
Councilmember Grant stated with respect to the issue of the interest rate, he
asked for the Council's opinion.
.
Mayor Aplikowski state she was not uncomfortable with a loan of 6.5 percent and
she would not go below a 5.5 percent rate.
Councilmember Holden stated she also would not go below the 5.5 percent rate.
Councilmember Larson stated he would be comfortable with 5.5 percent.
MOTION: Councilmember Rem moved and Councilmember Grant
seconded a motion to amend Resolution 03-34: Adopting the
2003 PMP Final Assessment Roll for Karth Lake/Ingerson
Neighborhoods so the assessment rate bears the interest rate of
5.5 percent from the date of the adoption of this assessment.
The motion carried unanimously (5-0).
i. Resolution No. 03-34: Adopting the 2003 PMP Final Assessment
Roll for Karth Lake/Ingerson Neighborhoods
MOTION: Councilmember Holden moved and Councilmember Rem
seconded a motion to approve Resolution No. 03-34: Adopting
.
.
.
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 14,2003
19
the 2003 PMP Final Assessment Roll for Karth Lake/Ingerson
Neighborhoods as amended. The motion carried unanimously
(5-0).
ii. Resolution No. 03-29: Adopting the 2003 PMP Assessment Rate
Couucilmember Rem suggested adding in a number four for the $49 per frontage
foot for reconstruction of double fronted lots on Ingerson Road and Ingerson
Court.
MOTION: Councilmember Grant moved and Councilmember Rem
seconded a motion to add a number four for a $49 per frontage
foot for reconstruction of double fronted lots on Ingerson Road
and Ingerson Court. The motion carried unanimously (5-0).
MOTION: Councilmember Rem moved and Councilmember Larson
seconded a motion to accept Resolution No. 03-29: A
Resolution Establishing the 2003 Pavement Management Plan
Assessment Rates. The motion carried unanimously (5-0).
6. COMMUNITY SERVICES
A. PLANNING
1. Planning Case No. 03-01: Anchor Bank Site Plan Revision
Mr. Hellegers stated the applicant was requesting an amendment to the previously
approved Site Plan. The amendment would permit an exit-only access drive onto
County Road E. He indicated staff recommended the proposed amendment to the
Site Plan be approved subject to three conditions as noted in staffs April 9, 2003,
report.
Tom Jacobson. President Anchor Bank, stated they were requesting approval of
the site plan to grant exit access, which would eliminate concerns regarding the
traffic flow out onto County Road E. He noted this was a safety issue and they
were trying to eliminate having the cars entering the site onto Pine Tree Drive
from having to go in front the building and exiting out onto Pine Tree Drive. He
noted this was a liability and safety concern for the bank. He stated the traffic
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 14, 2003 20
.
study proved that this would not be a detriment to the traffic flow onto County
Road E. He stated this was also an economic consideration as well. He indicated
this was a long-term economic decision and access onto County Road E would be
a good long-term solution to this site.
Councilmember Holden asked if that would be the only way they would be
allowed to exit.
Mr. Jacobson stated signs would be constructed which would not allow the drive-
in customers to come back in front of the building to exit onto Pine Tree Drive.
MOTION: Councilmember Rem moved and Councilmember Grant
seconded a motion to approve Planning Case No. 03-01:
Anchor Bank Site Plan Revision with the conditions as noted in
staffs April 9, 2003, report.
Councilmember Larson stated he would not vote in favor of this motion because
of the additional traffic being added onto County Road E. He stated there was
more of a safety concern regarding the turn movements on County Road E. He
stated the bank had not proved to him there would be a safety issue for them.
.
The motion carried (3-2). (Councilmembers Larson and
Holden)
7. OPERATIONS AND MAINTENANCE
A. Resolution No. 03-31: Approving the Plans and Specifications and
Ordering Advertisements for Bids for the 2003 PMP Karth Lake East
& Ingerson Neighborhood Project
Mr. Parrish stated this would approve the specifications for the 2003 PMP Karth
Lake East and Ingerson Neighborhood Project.
MOTION: Councilmember Holden moved and Councilmember Rem
seconded a motion to approve Resolution No. 03-31:
Approving the Plans and Specifications and Ordering .
Advertisements for Bids for the 2003 Karth Lake East &
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 14,2003 21
Ingerson Neighborhood Project. The motion carried
unanimously (5-0).
B. Authorize Negotiations of Drainage and Utility Easement with
Josephine Hills Lake Association
Mr. Parrish noted staff met last week with representatives of the Association and
they were in general agreement with proposed project subject to several revisions
that staff was comfortable with.
MOTION: Councilmember Larson moved and Councilmember Grant
seconded a motion to authorize negotiation of a no cost
drainage and utility easement. The motion carried (4-1).
(Councilmember Rem)
C. Resolution No. 03-35: Approving the Plans and Specifications and
. Ordering Advertisement for Bids for Lift Station 2 and 5
Mr. Parrish stated this was a 2003 Capital budgeted itern.
.
MOTION: Councilmember Grant moved and Councilmember Larson
seconded a motion to approve Resolution No. 03-35:
Approving the Plans and Specifications and Ordering
Advertisement for Bids for Lift Station 2 and 5. The motion
carried unanimously (5-0).
8. ADMINISTRATION
A. Resolution No. 03-30: Adopting the Data Practices Policy
Mr. Parrish stated staff was requesting this item be continued to the April 28,
2003, Council meeting.
Council agreed to continue this issue to the April 28, 2003 Council meeting.
B.
TCAAP Post Office
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 14,2003
22
.
MOTION: Councilmember Larson moved and Councilmember
Holden seconded a motion extend the meeting to 11 :30 p.rn.
The motion carried unanimously (5-0).
Councilmember Larson stated he wanted a discussion on their short-term goals
and long-term strategy because the Council had received a letter from
Congresswoman McCollum's office and because of the fact that they were having
a meeting tomorrow. He stated he believed the City needed to adopt a Resolution
stating its objection to the Post Office.
Mr. Parrish recommended the Council attend the meeting tomorrow to talk to the
post office and subsequent to that, take it back and evaluate their strategy relative
to that issue.
Councilmember Larson stated this was their opportunity to express their
disinterest in this proposal. He stated the City needed to take a more proactive
stance.
.
Councilmember Grant agreed they needed to make a strong, polite statement
regarding the City's position. He stated the Vento Plan did contain a provision for
a 25-acre park, so if they put that on TCAAP property, it would reduce the 288
even further. He stated they needed to make sure the Post Office knew where they
stood and the sooner they did this, the better off they would be.
Councilmember Rem reminded the Council that they did send a letter expressing
their displeasure with the Post Office.
Council member Larson stated he would like to see a formal Resolution at the
next meeting setting forth the City's position.
Mayor Aplikowski stated she did not believe anybody on the Council wanted to
see this facility on the TCAAP property.
CITY COUNCIL REPORTS
Councilmember Grant - None.
.
.
.
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 14,2003 23
Councilmember Holden thanked Michelle Olson for her work on the Easter Egg
Hunt.
Councilmember Larson - None.
Councilmember Rem stated she would be at the Post Office meeting tomorrow
night. She requested the May 28,2003, Council Meeting is held on May 27,2003
instead.
Mayor Aplikowski stated she had attended the groundbreaking ceremony at
Guidant. She noted there were a reception for the Mounds View School District
#621 at Land-O-Lakes on April 22, 2003 and a groundbreaking for Chippewa
Middle School on May 9,2003.
Mr. Parrish - None.
Mayor Aplikowski adjourned the Regular City Council Meeting at 11 :30 p.rn.
Beverly Aplikowski
Mayor
Aaron Parrish
Interim City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, April 28,2003 at 7:00 p.rn. in the
Arden Hills Council Chambers.
4
. ~
~HILLS
MEETING MINUTES
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, APRIL 21, 2003, 4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
1. CALL TO ORDER
Mayor Aplikowski called the meeting to order at 4:55 p.m. Present:
Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois
Rem.
.
Staff present: Interim City Administrator/Community Services Director,
Aaron Parrish; Operations & Maintenance Director, Tom Moore; Deputy
Clerk/Human Resources Director, Cynthia Young, City Engineer Greg
Brown, Planner Peter Hellegers, and City Attorney Jerry Filla.
2.A
Library Board Presentation
Mr. Parrish introduced Alice Jo Carlson from the Ramsey County Library Board.
She presented and reviewed a budget fact sheet which indicated how the Ramsey
County Library system was funded. She noted the closing of the Arden Hills
branch would occur in January of 2004. Ms. Carlson presented a proposal and
architectural rendering of a new Arden Hills branch of the Ramsey County Library.
She noted that a recent survey suggested taxpayers were willing to accept a tax
increase if a new library were constructed. She explained that the current Arden
Hills branch building was outdated and not ADA compliant. She explained that the
proposed facility could house several different functions, and not simply serve as
just a library. Ms. Carlson welcomed the City of Arden Hills as a partner in the
project.
Councilmember Larson asked if the project may be delayed after the closing of the
Arden Hills branch.
.
ARDEN HILLS CITY COUNClL WORKSESSION
APRIL 21, 2003
\
2
Ms. Carlson said if it were up to her, it would not. She said the library board had
worked hard to keep the costs low, therefore hoping the Ramsey County Board
would be supportive of this project.
.
Mayor Aplikowski reported that she had received a fair number of calls from
people who wanted to see the Arden Hills branch stay open.
Ms. Carlson stated the budget and proposal was uncertain at this time, eXplaining
the library board was clearly at the mercy of the State budgetary situation and the
levy limits set forth, as well.
2.B Oven Meetinl! Law
Mr. Filla reviewed the State of Minnesota Open Meeting Law. He noted that if any
Councilmembers attempted to "get around" the open meeting law by meeting as a
quorum of 3 or more members, by physical meeting and/or e-mailing, and voice
mail, that they were at risk of violation. He suggested that the Supreme Court has
become rather narrow in its judgments.
Councilmember Rem asked if there was a violation if she attended an Arden Hills
public meeting and was a part of the audience.
.
Mr. Filla said the deciding factor for violation is whether or not the quorum is
receiving Arden Hills information at a meeting. He noted the fine is rather minimal
at $300, but legal fees could be in excess of $13,000. He said the bigger problem is
voice mail and e-mails between the Councilmembers.
Councilmember Grant asked if a "third-person" conversation, e.g. a staff member
relaying information to other Councilmembers, could be considered a violation of
the open meeting law.
Mr. Filla said his conservative answer was, "yes". He reminded the council that
the public perception may be an additional concern.
Councilmember Larson asked if there was a risk of violation if more than three
members attended a political caucus or other public meeting.
The Council discussed amended agenda's and the deadlines for submitting agenda
items to staff.
.
ARDEN HILLS CITY COUNCIL WORKSESSION
APRIL 21, 2003
. 2.C Data Practices Procedure
3
Mr. Filla stated all cities are required to adopt a data practices policy. He reviewed
the proposed policy.
Staff was directed to bring to Council at its April 28, 2003 meeting as a discussion
i tern.
4.B Recvcle Contract/Bins
Staff was directed to bring to Council at its April 28, 2003 meeting as a discussion
item.
2.D USPS Resolution
.
Mr. Parrish presented a draft resolution that indicated a postal facility would not be
compatible with the vision of the Vento Plan or the TCAAP Framework Plan
because a large postal distribution facility would negatively impact the mixed use
character of the Vento Plan so as to endanger, if not preclude housing, commercial
and recreational development; that to adopt a disjointed development model
involving the United States Postal Service would undo years of planning and
preparation by numerous individuals and groups to prepare for the reutilization of
the site; this finding is based on the noise, traffic and visual impact created by a
large postal distribution facility; and that this use does not promote the health,
safety and welfare of the citizens of Arden Hills.
The Council reviewed the contents of the draft resolution and made several
suggestions, all agreeing that a postal service distribution facility does not fall
within the scope and vision for the development of the TCAAP site.
Councilmember Larson stated he felt the City needed to know and guide what the
development team was lobbying for and against regarding the development of the
TCAAP site.
The Council agreed that involving the newly appointed Metropolitan Council
representative in the process would be a prudent move at this point.
.
The Council directed staff to bring forth the resolution to it at its April 28, 2003
meeting.
ARDEN HILLS CITY COUNCIL WORKSESSION
APRIL 21, 2003
4
.
3.A 2004 Budl!et Process and Council Priorities
Mr. Parrish reviewed the 2004 Budget Calendar. He explained that the process had
been revised to include more input from staff directors. Mr. Parrish outlined factors
influencing the 2004 budget and opportunities and issues requiring further
evaluation.
4.A Celebratinl! Arden Hills: UPDATE
Mr. Moore presented the Council with fifty (50) tickets for the barbeque dinner at
the Celebrating Arden Hills event. He asked for feedback from the Council
regarding the 3-4 o'clock p.m. on center stage "open time" during the event, which
is Saturday, June 28,2003.
Mayor Aplikowski urged the Council to put forth an effort to promote the event,
which has been mainly organized by staff and a handful of community volunteers.
4.C 2003 Pavement Manal!ement Pro!!:ram Update
.
Mr. Moore reminded the Council that the 2004 PMP informational meeting for the
Edgewater neighborhood is scheduled for Thursday, April 24, 3003 at City Hall
from 7:00 p.m. - 8:30 p.rn.
Mr. Moore reviewed the amended assessment roll, specifically the fourteen (14)
corner lot property owners.
Mr. Brown said although the assessment policy is clear on the duration for
assessments, all those property owners with corner lots had previously paid for
assessments earlier.
The Council discussed the assessment policy for corner lots and came to a
consensus that corner lots will be assessed at a rate of 1/3 their assessed frontage.
Council directed staff to bring the amended 2003assessment roll for the fourteen
(14) corner lots to the April 28, 2003 Council meeting.
5.A 2003 Retreat Goals
i. MissionlVision
.
.
.
.
ARDEN HILLS CITY COUNCIL WORKSESSION
APRIL 21, 2003
5
The Council reviewed the mission and vision statements which had been crafted at
the 2003 Council/Staff Retreat. After the Council made additional changes, it
directed staff to bring forth the final version at the Monday, April 28, 2003 Council
meeting.
it Kev Stratel!ies: 2003
The Council directed staff to create a time line of the key strategies which had been
developed at the 2003 Council/Staff Retreat.
Council Revorts:
Councilmember Holden requested information regarding: a letter the Council
reviewed; the status of the current cable problems; the PDl administrator search;
Anchor Bank progress; and, Presbyterian Homes.
Councilmember Rem asked if the air conditioning in City Hall, specifically
Council Chambers had been resolved, and reported she would be attending the
Ramsey County League of Local Government meeting on Thursday, April 24,
2003.
Councilmember Larson said he would be attending the Lake Johanna Relief
Association meeting; and requested that the Council make every attempt to
abbreviate the length of its meetings, stating there must be a way to address the
issues in a more efficient time frame.
Councilmember Grant reported that the trees along E-2 and Cleveland had been
clear-cut; requested a change in the Council Chambers signage; asked if the City
was prepared to handle a power outage; requested the City review the emergency
preparedness policy; said 2004 PMP communication was going well and wanted to
discuss the assessment policy and Shoreline Lane; inquired how the part time
contract finance director working out; asked if there was any news from
Chesapeake; inquired about the cost of the proposed street signs; and reported that
the Parks, Trails and Recreation Committee would be meeting Tuesday, April 22,
2003.
Mayor Aplikowski brought forth a proposal from the Minnesota Falun Dafa
practitioners for a proclamation that the City commemorates May 13, 2003 as
ARDEN HILLS CITY COUNCIL WORKSESSION
APRIL 21, 2003
6
International Falun Dafa Day. The Council briefly discussed the request, and
directed staff to respectfully decline.
Mayor Aplikowski adjourned the meeting at 10:15 p.m.
Respectfully submitted, Cynthia Young - Deputy Clerk/Human Resources
Director
Mayor Beverly Aplikowski
Aaron Parrish, Interim Administrator
.
.
.
.
.
e
~
EN HILLS
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
April 24, 2003
Agenda Item 3.A
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem
Sandy Berres, Finance & Human Resources Assistant C30
Claims & Payroll
Attached:
Claims
Payroll for period.:
04/05/03-04/18/03
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 04/28/03 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING 104114103\
:,:,'C1{;j{ } ~~:eKA)~1:~(
23419
23420
23421
23422
23423
23424
23425
23426
23427
23428
23429
23430
23431
23432
23433
04/11103
04111103
04111103
04111103
04/16103
04116103
04/16103
04116103
04118/03
04118103
04118/03
04118103
04118103
04121103
04121103
PAGE10F3
.
""'m()(iN~'? <rnillMoo;,<""" .
EDAM
Ha Faces Entertainment
leMA Retirement Trust-457
Michelle Olson
10.000 Lakes Cha ter
Excensus. lLC
Lakes Coun Service Coo erative
XcelEner
D t of Administration
Peterson, Fram & Ber an
URS
Visu~Sewer Clean & Seal, Inc.
Xcel Ener
Affini Plus Federal Credit Union
Minnesota State Treasurer
Subtotal - Paid Claims
60.00
20.00
1,267.19
112.75
60.00
6,432.00
4.868.54
1.529.13
0.00
9.007.95
20,534.99
67,758.81
2 585.02
3.963.87
2,307.43
120,507.68
EDAM-04/17 J03-PamshlHelle ers
Easter E Hunt 4/12/03
FirstA "lPa II
Milea e!E enseReimbursement
Fire Code Education 4117-Nordeen
. ProfServices-TCAAP-l/Ol-I/31/03
Ma Insurance
Electric/Gas Service
R lace Check #23288-$to Pa ent
Febru 1 Fees
Febru En "nemn Fees
Pa #5 & #6-2002 Sani Sewer & Watermain Rehab
Ci Hall Service
Second A ril Pa 11
Buildin Perm.it Surchar e I 3
.
Note: Checks for unpaid claims totaling SI60,869.96 were mailed April 15, 2003
after approval at the April 14. 2003 Council Meeting. They were check numbers
23380-2341&.
Paid Claims From Above -
120.507.68
Add Unpaid Claims, Page 3-
87379.30
Total Accounts Payable Claims
for Council Approval, 04/28/03-
207 886.98
*Exp. Related to TeAAP Project.
"""'l"_po~1
.
e
e
.
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 04/28/03 COUNCIL MEETING
PAGE 2 OF 3
UNPAID CLAIMS REGISTER:
:::::CIC,#. <~\<:~~1:;;; 4ilW'WI rni\l)lii;;;~1:$>
23434 04/29/03 Accurate Press 1.124.91 NewsletterlDoor NoticesJInvitatjons~ THM
23435 04/29103 Apolied Ecological Svcs, Inc. 775.00 * TCAAP Consulting 2/28103
23436 04/29/03 Aramark Unifonn Service 56.64 RUQ Cleaninp-CH
23437 04/29/03 Architectural Alliance 119.68 Mise Se:rviccsyCitv Hall Construction
23438 04/29/03 Continental Research Corp 688.39 Weed Killer-Parks
23439 04/29/03 Cornorate Exnress 324.84 Office Suoolies
23440 04/29/03 Dahll!ren, Shardlow and Uban 2.777.54 * TCAAP Prof Services 312-3/29/03
2344] 04/29103 Dascom Systems Group, Inc. 340.00 Services & Labor-AMX-Cable
23442 04/29/03 DS Productions 225.00 Labor-AM:X ProP" Service
23443 04/29/03 Ehlers & Associates 4.112.50 Prof Services-Guidant TIP
23444 04/29/03 Erickson, Lvnn 113.85 Tennis Balls
23445 04/29/03 Fortis Benefits 225.00 Mav Short Term Disabilitv
23446 04/29/03 FrattalJone's Hardware. Inc. 41.58 Anril Purchases
23447 04/29/03 GODher State One-Call 18.60 March Service
23448 04/29/03 GFOA 140.00 Membership Dues
23449 04/29/03 Grainger, lne 30.50 La~
23450 04/29/03 Gritz, Jackie 27.61 Mileage/Exnense Reimbursement
23451 04/29/03 Health Partners 665.03 Mav Dental Insurance
23452 04/29/03 Ind ConfBldl! Officials 85.00 Membershin Dues
23453 04/29/03 Kath Auto Parts 105.73 Filters/OiVSuDolies
23454 04/29/03 Kinko's 101.39 Printinp Services
23455 04/29/03 Lake Johanna Improvement 500.00 2003 Goose Removal Proiect
23456 04/29/03 Leap-ue ofMN Cities lns. Trust ],496.00 Workers Comn Premium
23457 04/29103 Lexinlrton Floral, mc 29.56 Floral Arranl!ement- Town Hall Mtll
23458 04/29/03 Lillie Suburban Newsnaners 194.58 LelIal Notices-March
23459 04/29/03 Mac Queen Eauinment, Inc. 42.64 Supolics
23460 04/29/03 MN Dent of Health 23.00 Water SupplvOoer-Certification-Frevberger
23461 04/29103 MN UC Fund 5.782.73 i( 03 Unemnloyrnent-Bateman/Post
23462 04/29103 MN Wanner Company 267.67 Mise Sunnlies
23463 04/29/03 MTI Distributinll Co. 245.99 SUDDlies
23464 04/29103 NCPERS Groun Life 60.00 Mav PERA Life
23465 04/29103 Nosek, Mary 120.00 April Newsletter
23466 04/29/03 Office Depot 132.03 Office Sunnlies
Subtotal - Unnaid Claims - Pa2e 2 20.992.99
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 04/28/03 COUNCIL MEETING
UNPAID CLAIMS REGISTER:
,.;:;CK::#:;; ::::Ck::DATE::
23467
23468
23469
23470
23471
23472
23473
23474
23475
23476
23477
23478
23479
23480
23481
23482
04/29/03
04/29/03
04/29/03
04/29/03
04/29/03
04/29/03
04/29/03
04/29/03
04/29/03
04/29/03
04/29/03
04/29/03
04/29/03
04/29103
04/29/03
04/29/03
uick Silver
Rams Coun
Re 'ooal Mutual Aid Assn.
Schad Trae 5i s
Schindler Elevator Co
Sed . ck Heatin & Ale
Shorevicw, Ci of
State Treasurer
Steichen's S ortiu Goods
Ste in stone Theatre
TimeSaver Off Site Secretarial
United Rentals
West Weld
Win foot Commercial Tire
Winnick 5u I, Ine
Youo ,C thia
Subtotal, Page 3 of 3
Subtotal, Pa 2 of 3
Total Unpaid Claims-
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36.10
61.317.57
10.00
30.00
520.00
60.31
400.12
35.00
1,744.02
445.00
427.48
229.40
240.95
641.03
221.97
27.36
66,386.31
20,992.99
87.379.30 I
Feb DeUvc Service
A ril Law Enforcement
Mernbershi Dues
Refund Lie Fee-#CONT03-076
Elevator Ins eetion Fee-l ear
Cancel Permit #M03-046
Park & Recreation Fees
2003 Bid Code Seminar
42 Doz Softballs
Actin Classes
Recordin Secreta
Paint
Sho 5u lies
Tires-#19 Skidsteer
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Milca e Reimbursement
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/]'\~ HILLS
MEMORANDUM
Date:
AGENDA ITEM NO. 3.B
April 23, 2003
To:
Mayor and City Council
Cynthia Young \ D, " .
Deputy Clerk/Human Resources ~ ~
2003 Summer Hours
From:
Subject:
REOUEST:
Staff requests the City Council again approve the change in the normal workday hours for
City Hall Staff and Operations & Maintenance Staff during the summer from M';nd~y, June
2, 2003 through Friday, August 29, 2003.
As in past years, the requested summer work hours for City Hall Staff would be Monday
through Thursday, 8;00 a.m. - 5;30 p.m. and Friday, 8:00 a.m. - NOON. For Operations &
Maintenance Staff the summer work hours would be Monday through Thursday, 6:30 a.m. -
4:00 p.m. and Friday, 6:30 a.m. -10:30 a.m.
RECOMMENDATION:
Staff recommends the Council authorize the implementation of 2003 summer work hours as
noted above commencing Monday, June 3, 2003 and returning to regular work hours on
Monday, September 1, 2003.
.
.
.
~
EN HILLS
MEMORANDUM
DATE:
Agenda Item 5.A.i
April 23, 2003
TO: Mayor and City Council
FROM: Peter Hellegers, City Plann@
SUBJECT: Vacation of Fernwood Avenue I Conveyance of Title
Requested Action
The applicant is requesting the vacation of easements and a conveyance oftitle.
Overview
As outlined in the Master Plan PUD and Plat, the applicant has requested the vacation of
easements and conveyance of title for Fernwood Avenue from County Road F to 164.66 feet
north of Guidant Drive North (to be dedicated as Cummings Park Drive on the Final Plat).
Guidant Corporation would dedicate utility easements and would also dedicate "Cummings Park
Drive" as a public road on the Final Plat. In order to vacate a street right-of-way, the City
Council needs to conduct a public hearing.
Furthermore, Guidant Corporation has petitioned the City to convey its interest in Fernwood
Avenue. Before conveying property the City Council can either refer the proposed sale to the
Planning Commission or adopt a resolution stating that referral to the Planning Commission is
not necessary because the proposed sale has no relationship to the Comprehensive Plan. The
attached resolution would waive referral to the Planning Commission and would authorize the
Mayor to execute a deed of conveyance for the property.
Vacation ofFemwood- CC Memo 04/23/2003 - Page 1 of2
Staff Recommendation
Staff recommends that Council take the following actions:
A. Adoption of the corresponding resolution vacating certain Road and Utility Easements on
Fernwood Avenue with the following conditions:
1. Execution of the Final Plat.
2. Execution of the Declaration or Restrictive Covenants.
B. Adoption ofthe attached resolution waiving Planning Commission review of the proposed
sale and authorizing the Mayor to execute a deed of conveyance.
1. Execution of the Final Plat
2. Execution of the Declaration of Restrictive Covenants.
Attachments
5Ai-l
5Ai-2
5Ai-3
Resolution number 03-41 related to the vacation of road and utility easements
Resolution number 03-42 related to the conveyance of title
Guidant Final Plat (for reference).
Vacation of Femwood- CC Memo 04/23/2003 - Page 2 of2
.
.
.
.
. Council Memo
Attachment 5Ai-l
.
~
~ILLS
.
CITY OF ARDEN HILLS
Ramsey County, Minnesota
RESOLUTION No. 03-41
A Resolution Vacating the City of Arden Hills' Interest in
Road and Utility Easements within Fernwood Avenue
WHEREAS, the Guidant Corporation, a Minnesota corporation ("Guidant") on behalf of
Atlantic Financial Group, Ltd, a Texas limited partnership doing business in the State of
Minnesota as Atlantic Financial Group LP, its successors and assigns ("Atlantic") has petitioned
the City of Arden Hills to vacate certain road and utility easements which cross property owned
by Atlantic and located within the City of Arden Hills; and
WHEREAS, on the 28th day of April, 2003, a Public Hearing preceded by published,
posted, and mailed notice as required by Minn. Stat. 9412.851 was conducted before the Arden
Hills Council; and
WHEREAS, at the com;lusion of the Public Hearing, thc Arden Hills Council
determined that retention of those certain Road and Utility Easements are no longer in the A
public's interest. ,.,
NOW, THEREFORE, BE IT RESOLVED that the Arden Hills Council hereby vacates
the City's interest in the following described Road and Utility Easements:
I. That certain perpetual Water Main Easement dated the 21st day of
February, 1968; described in Documeut No. 1719212 and recorded in
Book 2115, Ramsey County Records, Page 198.
2. That portion of that certain perpetual Roadway and Utility Easement dated
the 19th day of April, 1968; described in Document No. 1737228; and
recorded in Book 2153, Ramsey County Records, Page 359; which lies
within the West one-half of the Southeast one-quarter of Section 22,
Township 30, Range 23, Ramsey County, Minnesota.
3. That certain perpetual Sanitary Sewer Easement dated the first day of
May, 1969; described in Document No. 1749077; and recorded in Book
2178, Ramsey County Records, Page 23.
4.
That certain perpetual Sanitary Sewer Easement dated the 24th day of
January, 1969; described in Document No. 1743807; and recorded in
Book 2166, Ramsey County Records, Page 913.
.
.
.
.
5.
That certain perpetual Water Main Easement dated the 5th day of January,
] 968; described in Document No. 1716929; and recorded in Book 2110,
Ramsey County Records, Page 398.
6. That certain perpetual Water Main Easement dated the 6th day of May,
] 968; described as Parcel No. I in Document No. 1723538; and recorded
in Book 2124, Ramsey County Records, Page 286; but not that certain
perpetual Water Main Easement described as Parcel No. 2 in said
easement.
7. That certain perpetual Roadway Easement dated the 7th day of November,
1966; described in Document No. 1689061; and recorded in Book 2051,
Ramsey County Records, Page 695.
AND BE IT FURTHER RESOLVED, that such Roadway and Utility Easement
Vacations shall be effective upon the recording of the plat for Guidant First Addition which has
been approved concurrently herewith.
ADOPTED by the Arden Hills City Council this 28th day of April, 2003.
Beverly ApJikowski, Mayor
ATTEST:
Aaron Parrish, Acting City Administrator
.
. Council Memo
Attachment 5Ai-2
.
~
~HILLS
.
CITY OF ARDEN HILLS
Ramsey County, Minnesota
RESOLUTION No. 03-42
A Resolution Authorizing the
Execution of the Deed of Conveyance for Fernwood Avenue
WHEREAS, the Guidant Corporation, a Minnesota corporation ("Guidant") on behalf of
Cardiac Pacemakers, Inc., a Minnesota corporation, its successors and assigns ("Cardiac") has
petitioned the City to convey its interest in the following described roadway:
The southerly 2,012 feet of the easterly 33 feet of the west one-half of the
southeast quarter of Section 22, Township 30, Range 23 west, Ramsey County,
Minnesota (the "Property"); and
WHEREAS, the Arden Hills Council, pursuant to Minn. Stat. g462.356, Subd. 2, has
determined that the disposal of the Property bears no relationship to the components of the Arden
Hills Comprehensive Plan and that Planning Commission review of the disposal of the Property
is not required.
.
NOW, THEREFORE, BE IT RESOLVED that the Mayor is authorized to execute a
deed of conveyance on forms approved by the City's attorney for the Property to Cardiac
Pacemakers, Inc.
ADOPTED by the Ard~n Hills City Council this 28th day of April, 2003.
Beverly Aplikowski, Mayor
ATTEST:
Aaron Parrish, Acting City Administrator
.
e
. Council Memo
Attachment 5Ai-3
.
~
.
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EN HILLS
MEMORANDUM
DATE:
Agendaft~ 5.)\.2
February 20,2003
TO:
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem
Aaron Parrish, Interim City Administrator I Community Services Director / /
FROM:
SUBJECT:
Guidant Development Agreement
ENCLOSURES:
1. Development Agreement
Overview
Based on input from the March Council meeting, attached is the Guidant Development
Agreement for Council consideration and approval. Once the vacation occurs, "Exhibit F:
Declaration of Restrictive Covenants" and "Exhibit G: Xcel Access Easement" will need to be
attached to the document. Full copies of "Exhibit B: Guidant Master Plan PUD" and "Exhibit C:
Guidant AUAR Plan" have not been included but will be attached to the executed copy.
Staff Recommendation
Staff recommends the Council approve the development agreement.
PLANNED UNIT DEVELOPMENT PERMIT
AND DEVELOPMENT AGREEMENT
CITY OF ARDEN HILLS
GUIDANT CORPORATION
.
1.00 Parties. This Agreement is dated the day of , 2003, and is
entered into by and between City of Arden Hills, a Minnesota municipal
corporation (herein "City"); and Guidant Corporation, a Minnesota corporation, its
successors and assigns (herein "Guidant").
2.00 Recitals.
A. Guidant represents that Atlantic Financial Group Ltd., a Texas limited
partnership doing business in the State of Minnesota as Atlantic Financial
Group LP, its successors and assigns ("Atlantic") and Cardiac
Pacemakers, Inc.. a Minnesota corporation, its successors and assigns
("Cardiac") are the record fee owners of certain real property located
within the City, which is defined and illustrated on the proposed plat of
"Guidant First Addition", attached and incorporated as Exhibit A
("Guidant Property").
Guidant represents that it has the authority of Atlantic and Cardiac to enter
into this Agreement and to develop the Guidant Property.
C. On the 28th day of October, 2002, the City's Council approved a planned
unit development master plan which was entitled "Guidant Campus Master
Plan - prepared by Guidant Corporation for City of Arden Hills,
September, 2002", and is attached and incorporated as Exhibit B ("PUD
Master Plan").
.
B.
D. On the 24th day of February, 2003, the City's Council, as part of its
development review process, approved an Alternative Urban Areawide
Review and Mitigation Plan, which was dated January, 2003; was
prepared by the SRF Consulting Group, Inc.; and is attached and
incorporated as Exhibit C ("A.U.A.R. Plan").
E. It is anticipated that full development of the Guidant Property pursuant to
the PUD Master Plan and the A.UAR. Plan, or any amendments thereto,
will occur over ten (10) to fifteen (15) years. Plan unit development final
plans will be submitted for review by the City's Council as various portions
of the project are completed.
On the 28th day of April, 2003, the City's Council reviewed and approved
the final plat for "Guidant First Addition", the Planned Unit Development
F.
.
.
.
.
3.00
Permit, and the Development Agreement, subject to the terms and
conditions contained herein.
Terms and Conditions. In reliance upon the representations contained herein
and in consideration of the mutual undertakings herein expressed, the parties
agree:
A. Construction of Improvements. Building improvements, including the Park
Building as hereinafter referenced, shall be constructed in compliance with
building plans and specifications which have been reviewed and approved
by the City's building inspector. Traffic improvements for Phases I, II and
III, as defined in the PUD Master Plan, shall be constructed in compliance
with plans and specifications which have been reviewed and approved by
the City's consulting engineer for each phase and, where appropriate, by
the Ramsey County engineer and/or the Minnesota Department of
Transportation engineer. The traffic improvements for Phase I and the
anticipated construction schedule for such improvements are attached as
Exhibit 0-1. The traffic improvements for Phases II and III, upon approval
by the City and other appropriate parties on a future date, will be attached
and incorporated respectively as Exhibits 0-2 and 0-3.
1.
Phase I Traffic Improvements. Except as provided herein, Phase I
traffic improvements shall be completed prior to the issuance of
occupancy permits for any Phase I buildings. The following Phase I
traffic improvements shall be completed by December 31, 2003,
and shall be subject to the following conditions:
(a) Improvement/Estimated Cost of Improvement.
Improvement
Estimated Cost
Reconstruction of Cummings
Park Drive
$350,000.00
Installation of Traffic Signal
Cummings Park Drive/Lexington $250.000.00
Total Estimated Cost:
$600.000.00
(b)
Amount of Improvement Security. Prior to the City's
endorsement of approval on the final plat, Guidant shall
deposit security with the City Administrator in an amount
equal to 125% of the engineer's estimate of the cost of
constructing the traffic improvements, defined above, which
have not been completed and accepted by the City prior to
final plat approval. The security may be in the form of a
2
cash escrow fund, a performance bond, or a letter of credit. .
The form of security shall be approved by the City's attorney.
(c) Reduction of Security. Upon completion of required
improvements for the Guidant Property and acceptance by
the City, the City's Council shall reduce the amount of
security for the completed improvements provided that in no
case shall the total remaining security be equal to less than
125% of the estimated costs of the incomplete
improvements.
(d) Inspection. The City's consulting engineer shall be permitted
to inspect the construction and installation of the traffic
improvements defined in this subdivision 3(A)(1) as deemed
appropriate by the engineer to insure compliance with
approved plans and specifications. Guidant shall reimburse
the City for its inspection costs.
(e)
Access. Phase I traffic improvements shall be installed in a
manner and pursuant to a construction schedule so that
continuous access from Lexington Avenue and/or from
Fernwood Street to property located adjacent to and
northerly of the Guidant Property will not be obstructed.
.
2. Phase II Traffic Improvements. A plan for the payment of Phase II
traffic improvements shall have been approved by the parties
before the construction of Phase II improvements; and the Phase II
traffic improvements shall be completed before the issuance of
occupancy permits for any Phase II building. The City
acknowledges that Guidant, as part of this Development
Agreement, has not agreed to pay for the Phase II traffic
improvements. Construction of Phase II traffic improvements by a
non-public entity shall require compliance with the provisions of
Section 3.00.A.1(b), (c) and (d) by such non-public entity.
3.
Phase III Traffic Improvements. A plan for the payment of Phase III
traffic improvements shall have been approved by the parties
before the construction of Phase III improvements; and the Phase
III traffic improvements shall be completed before the issuance of
occupancy permits for any Phase III building. The City
acknowledges that Guidant, as part of this Development
Agreement, has not agreed to pay for the Phase III traffic
improvements. Construction of Phase III traffic improvements by a
non-public entity shall require compliance with the provisions of
Section 3.00.A.1(b), (c) and (d) by such non-public entity.
.
3
.
.
.
B.
Public Use Dedication. Guidant's public use dedication requirement for all
phases shall be satisfied in the following manner:
1. Convevance of Public Trailway. A publically used trailway is
located on a portion of the Guidant Property. Prior to the issuance
of occupancy permits for Phase I buildings, the record fee owner of
the portion of the Guidant Property on which the trailway is located
shall convey a trailway easement to the City, on forms approved by
the City's attorney, and subject to terms and conditions approved
by the City's Council, which approvals shall not be unreasonably
withheld.
2.
Use of Internal Private Trail System. As part of its development,
Guidant will construct a private trail system. Guidant shall permit
public use of the private trail system provided that the public's right
to use the private trail systems may be rescinded by Guidant, upon
consent of the City which shall not be unreasonably withheld, if it
becomes necessary to establish a perimeter fence around the
Guidant Property in order to protect the safety of the Guidant
Property or its employees. Prior to issuance of occupancy permits
for Phase I buildings, Guidant and the City shall enter into a private
trailway use agreement, on forms approved by the City's attorney,
and subject to terms and conditions approved by the City's Council,
which approval shall not be unreasonably withheld.
3. Construction/Conveyance of Park BuildinQ. Guidant shall construct
a picnic/warming shelter ("Park Building") for Cummings Park
pursuant to plans and specifications approved by the City. The
maximum cost of the Park Building is estimated to be $350,000.
The contribution of Guidant to the Park Building shall be identified
on a plaque, approved by the City, which shall be attached to the
Park Building. Upon completion of the Park Building, it shall be
conveyed to the City. The City shall be responsible for
maintenance of the Park Building. Construction of the Park
Building shall be completed by June 30, 2004.
(a) Improvement Security. Prior to the City's endorsement of
approval on the final plat, Guidant shall deposit security with
the City Administrator in an amount equal to one hundred
percent (100%) of the estimated costs of constructing the
Park Building. The security may be in the form of a cash
escrow fund, a performance bond, or a letter of credit. The
form of security shall be approved by the City's attorney.
4
(b)
Reduction of Security. Upon completion of the Park Building
and acceptance by the City, the City's Council shall reduce
the amount of security for the completed building.
.
(c) Inspection. The City's Consulting Engineer and Building
Inspector shall be permitted to inspect the construction of the
Park Building to insure compliance with the approved plans
and specifications. Guidant shall reimburse the City for its
inspection costs.
C. Traffic Study Update. Guidant shall update the traffic study contained in
the PUD Master Plan after completion of the Phase I building construction
and traffic improvements, and after completion of the Phase II building
construction and traffic improvements. If updated traffic studies indicate
that proposed traffic improvements will not be adequate to accommodate
the traffic generated by development pursuant to the PUD Master Plan,
Developer shall not be allowed to proceed with each subsequent
development phase until a revised PUD Master Plan has been approved
by the City.
D.
A.UAR. Plan. No development shall occur on the Guidant Property
during the various phases of development, unless the mitigation measures
identified in the A.UAR. Plan have been satisfied within the appropriate
timelines.
.
E. Drainaqe and Utility Plan. The approved drainage and utility plan shall is
attached and incorporated as Exhibit E.
F. Fernwood Street. At the present time, Fernwood Street is a public right-
of-way. As part of the development of the Guidant Property, Fernwood
Street will be reconstructed and reconfigured as a private road. In order to
facilitate the transition of Fernwood Street from a public right-of-way to a
private road, the City will vacate its easement over the easterly portion of
Fernwood Street and will convey its fee interest in the westerly portion of
Fernwood Street, subject to the following conditions:
1. Existina Utilities: The rights of utility companies for utilities located
within the existing right-of-way of Fernwood Street shall not be
vacated by the City.
2. Declaration of Restrictive Covenants: Execution and recording of
the Declaration of Restrictive Covenants, which is attached and
incorporated as Exhibit F.
.
5
.
3.
Fernwood Access: Guidant shall maintain Fernwood Street in its
present condition until Phase I traffic improvernents have been
completed.
4. Xcel Access: Guidant shall convey an access easement to Xcel
Energy across a portion of vacated Fernwood Street which shall be
attached as Exhibit G.
G. Amendment. The PUD Master Plan may be amended pursuant to the
process defined in the City's development regulations and shall require
City's Council approval. The Development Agreement may be amended
by written consent of the parties.
H. Bindinq Effect. The terms and provisions of this agreement shall be
binding upon and inure to the benefit of the heirs, representatives,
successors and assigns of the parties hereto and shall be binding upon all
future owners of all or any part of the Guidant Property. This Agreement,
at the option of the City, shall be placed of record so as to give notice
thereto to any subsequent purchasers and encumbrancers of all or any
part of the Guidant Property and all recording fees, if any, shall be paid by
the Guidant.
.
I.
Incorporation bv Reference. All plans, special provisions, proposals,
specifications and contracts for the improvements furnished and let
pursuant to this Agreement shall be and hereby are made a part of this
Agreement by reference as if fully set out herein.
J. Notice. Any notices required pursuant to this Agreement shall be deemed
properly served if sent by certified mail - return receipt requested to the
following:
1 . If to the City:
City of Arden Hills
Attn: City Administrator
1245 West Highway 96
Arden Hills, Minnesota 55112
2.
If to Guidant:
.
The Guidant Corporation
Attn: Vice President of Finance
4100 Hamline Avenue
Arden Hills, Minnesota 55112
6
K.
Default. The occurrence of any of the following shall be considered an
"event of default" in the terms and conditions contained in this Agreement:
.
1. Failure of the Guidant to comply with any of the terms and
conditions contained in this Agreement within thirty (30) days of
receipt of notice from the City.
2. The failure of the Guidant to comply with any applicable ordinance
or statute with respect to the development of the Property within
thirty (30) days of receipt of notice from the City.
L. Remedies. Upon the occurrence of any event of default, the City, in
addition to any other remedy which may be available to it, shall be
permitted to do any of the following:
1.
City may make advances or take other steps to cure the default,
and, where necessary, enter the Guidant Property for that purpose.
The Guidant shall pay all sums so advanced or expenses incurred
by the City, upon demand, with interest from the dates of such
advances or expenses at the rate of 10% per annum. No action
taken by the City pursuant to this section shall be deemed to relieve
the Guidant from curing any such default to the extent that it is not
cured by the City or from any other default hereunder. The City
shall not be obligated, by virtue of the existence or exercise of this
right, to perform any such act or cure any such default. The
Guidant shall save, indemnify, and hold harmless, including
reasonable attorney fees, the City from any liability or other
damages which may be incurred as a result of the exercise of the
City's rights pursuant to this section.
.
2. Obtain an Order from a Court of competent jurisdiction requiring the
Guidant to specifically perform its obligations pursuant to the terms
and provisions of this Agreement.
3. Exercise any other remedies which may be available to it including
an action for damages.
4. Withhold the issuance of any or all building permits and/or prohibit
the occupancy of all building(s) for which permits have been issued.
5.
In addition to the remedies and amounts payable as set forth
herein, upon the occurrence of an event of default, the Guidant
shall pay to the City all fees and expenses, including reasonable
attorney, engineering and consulting fees, incurred by the City as a
result of the event of default, whether or not a lawsuit or other
action is formally taken.
.
7
.
.
.
IN WITNESS WHEREOF, the City and Guidant have caused this Agreement to be
executed as of the date and year first above written.
ATTEST:
Aaron Parrish, Acting City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF )
CITY OF ARDEN HillS,
a Minnesota statutory city
BEVERY APLlKOWSKI, MAYOR
On this _ day of , 2003, before me, a notary public within and
for said county, personally appeared Beverly Aplikowski and Aaron Parrish, to me
known to be respectively the Mayor and Acting City Administrator of the City of Arden
Hills, and they executed the foregoing instrument and acknowledged that they executed
the same by authority of and on behalf of City of Arden Hills.
Notary Public
[SIGNATURES CONTINUED ON THE FOllOWING PAGE]
8
In the Presence of:
GUIDANT:
.
GUIDANT CORPORATION
By:
Printed Name:
Title:
By:
Printed Name:
Title:
STATE OF MINNESOTA )
) ss.
COUNTY OF )
On this _ day of . 2003, before me, a notary public within and
for said county, personally and , the .
and of Guidant Corporation, a Minnesota corporation, and owner of the
above described property and he/they executed the foregoing instrument and
acknowledged that he/she/they executed the same on behalf of said corporation.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
PETERSON, FRAM & BERGMAN, PA (JPF)
50 East Fifth St., #300
St. Paul, MN 55101
(651) 291-8955
F:\userslJanice\Jerry\Arden Hilfs\Guidant ~ Development Agmt - 12.doc
.
9
EXHIBIT A:
EXHIBIT B:
EXHIBIT C:
EXHIBIT 0-1:
EXHIBIT 0-2:
EXHIBIT 0-3:
EXHIBIT E:
EXHIBIT F:
EXHIBIT G:
LIST OF EXHIBITS
.
Guidant Property
PUD Master Plan
A.UAR. Plan
Phase I Traffic Improvements
Phase II Traffic Improvements
Phase III Traffic Improvements
Drainage and Utility Plan
Declaration of Restrictive Covenants
Xcel Access Easement
.
.
10
Exhibit A: Guidant Property
~
~HILLS
Location
Map
Planning Case #0l~05
Guidant Corporation
4100 Hamllll!!!! Avenue North
Master Plan PUD Amendment
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I Exhibit F
.
DECLARATION OF RESTRICTIVE COVENANTS
THIS DECLARATION, made this day of , 2003, by Cardiac
Pacemakers, Inc., a Minnesota corporation ("Cardiac"), and Atlantic Financial Group, Ltd., a
Texas limited partnership, doing business in Minnesota as Atlantic Financial Group, LP
("Atlantic").
RECITALS
A. Cardiac is the fee owner of a certain tract of land legally described on Exhibit A
attached hereto (the "Cardiac Tract") and located in the City of Arden Hills, County of Ramsey,
State of Minnesota; and
.
B. Atlantic is the fee owner of a certain tract of land legally described on Exhibit B
attached hereto (the "Atlantic Tract") and located in the City of Arden Hills, County of Ramsey,
State of Minnesota; and
C. The Cardiac Tract and the Atlantic Tract are contiguous and adjacent to each
other, a portion of each comprising that private road-way, formerly known as Femwood
Avenue, legally described on attached Exhibit C (the "Land"); and
D. In order to induce the City of Arden Hills to vacate Fernwood Avenue, Cardiac
and Atlantic agree to subject the Land to certain covenants, conditions and restrictions
hereinafter set forth;
AGREEMENT
NOW, THEREFORE, in consideration of the premises and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Cardiac and
Atlantic hereby declare and make all of the Land subject to the following covenants, conditions
.
Ml:974575.02
-1-
.
.
.
and restrictions, which shall run with the Land and be binding on all persons having any right,
title or interest in the Land or any part thereof, their heirs, successors and assigns.
1. Use of Land. Cardiac and Atlantic hereby grant the City and the general
public the non-exclusive license to use the Land for vehicular and pedestrian ingress and
egress during the following times: from 6:00 p.m. (Minneapolis time) until 6:00 a.m.
(Minneapolis time) every Monday through Friday, and all day every Saturday, Sunday and
on federally-recognized holidays (the "License").
2. Term of Declaration. The License granted in Section I hereof shall become
effective on the date Cummings Park Drive (as depicted on the site plan attached hereto as
Exhibit D) is completed and open for public use.
3. Maintenance. Cardiac hereby covenants and agrees to maintain and keep the
Land in good condition and state of repair, in compliance with all governmental laws, rules,
regulations, orders, and ordinances exercising jurisdiction thereover.
4. Reserved Securitv Right. Cardiac and Atlantic, their successors and assigns in
title, hereby reserve unto themselves the right to temporarily close the Land or revoke the
License, and the right to modify the hours the Land is accessible to the public as outlined in
Section 1 above, if Cardiac and/or Atlantic reasonably determine that thc use of the License
is a security risk or impairs their respective business operations.
5. Successors and Assigns. The License granted herein shall run with the Land
and be binding on all persons claiming ownership thereunder.
6. No Public Dedication. Notwithstanding anything apparently to the contrary
herein, there is no public dedication of or public rights in the Land, which remains purely
private property. All rights of the City and/or the public on the Land as set forth in this
Declaration are solely of a propriety nature.
7. Severability. Invalidation of any of the provIsIOns contained in this
Declaration, or of the application thereof to any person by judgment or court order shall in no
way affect any of the other provisions hereof or the application thereof to any other person
and the same shall remain in full force and effect.
8. Amendment. This Declaration may be amended by, and only by, a written
agreement signed by the then current owner(s) of the Cardiac Tract and the Atlantic Tract,
and shall be effective only when recorded in the county and state where the Land is located.
9. Governing Law. This Agreement shall be governed by the laws of the State of
Minnesota.
MI :974575.02
-2-
10. Counterparts. This Agreement may be executed in counterparts, each of
which shall be deemed an original but all of which together shall constitute one and the same
instrument.
IN WITNESS WHEREOF, Atlantic and Cardiac have executed this Declaration
effective as of the day and year first above written.
CARDIAC:
Cardiac Pacemakers, Inc., a Minnesota corporation
By:
Name:
Title:
ATLANTIC:
Atlantic Financial Group, Ltd., a Texas limited
partnership, doing business in Minnesota as
Atlantic Financial Group, LP
By:
Name:
Title:
Ml:974575.Q2
-3-
.
.
.
.
.
.
STATE OF MINNESOTA )
) ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this _ day of
2003, by , the of Cardiac
Pacemakers, Inc., a corporation, under the laws of the State of Minnesota, on behalf of the
corporation.
Notary Public
STATE OF
)
) ss.
)
COUNTY OF
The foregoing instrument was acknowledged before me this _ day of ,
2003, by , the of Atlantic Financial
Group, Ltd, a Texas limited partnership, doing business in Minnesota as Atlantic Financial
Group, LP, on behalf of the limited partnership.
Notary Public
This instrument was drafted bv:
Faegre & Benson, LLP (NJA)
2200 Wells Fargo Center
90 South Seventh Street
Minneapolis, MN 55402
Ml'974575.02
-4-
EXHIBIT A
Cardiac Tract
.
[Insert Legal Description]
.
.
Mlo974575.02
-6-
.
.
.
EXHIBIT B
Atlantic Tract
[Insert Legal Description]
M L974575.02
-7-
I Exhibit G: Xcel Access Easement
Once the vacation documents are finalized, an executed Xcel Access Easement will be
attached into the executed copy of this document
.
.
.
, .
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.
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~
EN HILLS
MEMORANDUM
DATE:
Agenda Item S.A.iii
April 23, 2003
TO: Mayor and City Council
FROM: Peter Rellegers, City Plann@
SUBJECT: Planning Case #03-04
Guidant Corporation
4100 North Ramline Avenue
Final Plat
Requested Action
The applicant is requesting Final Plat approval to create two lots zoned I-I Limited Industrial,
from six lots zoned I-I Limited Industrial.
Planninl! Commission Recommendation
In Planning Case #03-04 the Planning Commission is recommending approval of the Final Plat
with the following conditions:
I. Execution of a development agreement prior to signing the final plat.
2. Provision of an access easement to Xcel Energy prior to signing the final plat.
3. Compliance with applicable provisions ofthe City Code and related ordinances.
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions.
PC #03-04- CC Memo 04/23/2003 - Page I of 2
3.
Recommend denial with reasons for denial. Ifthe City denies the petitioners request,
" .. .it must state in writing the reasons for the denial at the time it denies the request."
Table for additional information.
4.
Deadline for Al!encv Actions
With regard to subdivision applications, Minnesota State Statute 462.358 Subd. 3B indicates the
following:
A subdivision application shall be preliminarily approved or disapproved within 120
days following delivery of an application completed in compliance with the municipal
ordinance by the applicant to the municipality, unless an extension of the review period
has been agreed to by the applicant.
This particular application was received January 28,2003. As a result, the application must
receive a preliminary approval or denial by May 29, 2003.
Attachments
5Aiii-1
5Aiii-2
Planning Commission Memo February 27,2003
Planning Commission Minute Excerpt March 5, 2003
PC #03-04- CC Memo 04/23/2003 - Page 2 of2
. ,
.
.
.
. ,
.
. Council Memo
Attachment 5Aiii-l
.
~
EN HILLS
.
MEMORANDUM
DATE:
February 27,2003
Agenda Item
4.A
TO: Planning Commission
FROM: Peter Rellegers, City Planner
SUBJECT: Case #03-04 Guidant Final Plat
4100 North Ramline Avenue
Requested Action .
The applicant is requesting Final Plat approval to create two lots zoned I-I Limited Industrial,
from six lots zoned I-I Limited Industrial.
Overview
Surrounding Area
North Industrial I-I: Limited Industrial Office
South Industrial I-I: Limited Industrial Office I Utility
(across COUll F
East (Shoreview) N/A N/A N/A
West Low Density Residential R-I: Single Family Residential Single Family Resideutial
.
PC #03-04 - PC Memo 022703 - Page 1 of 5
.
Site Data
Industrial
Light Industrial! Office
I-I: Limited Industrial! PUD Overlay
92.78 acres (4,042.646 square feet)
N!A
Relatively flat.
Background
At their November 12, 2002 meeting, the City Council approved the preliminary plat for Guidant
First Addition. The approval was granted with the following conditions:
L
2.
3.
. 4.
5.
6.
7.
A trail easement being provided on the western portion of the property in conjunction
with the final platting of the property.
The installation of a traffic signal at the intersection of "Cummings Park Drive" and
Lexington Avenue at Guidant's expense.
Reconstructing "Cummings Park Drive" at Guidant's expense in accordance with plans
and specifications approved by the City Engineer.
Execution of a development agreement for developer installed public improvements.
Provision of an access easement to Xcel Energy.
Compliance with applicable provisions of the City Code and related ordinances.
Satisfaction of the park dedication requirement as approved by the City CounciL
Final Plat Review
Final plat approval allows the Planning Commission and City Council a final opportunity to
review a plat to ensure that it is consistent with any requirements/conditions associated with the
preliminary plat approval. The following highlights compliance relative to the approval of the
preliminary plat:
.
I. A trail easement being provided on the western portion of the property in conjunction
with the final platting of the property.
A trail easement has been provided. This will be executed simultaneous with Final
Plat approval
2. The installation of a traffic signal at the intersection of "Cummings Park Drive" and
Lexington Avenue at Guidant's expense.
PC #03-04 - PC Memo 022703 - Page 2 of 5
This is outlined in the Development Agreement between the City and Guidant. The
Development Agreement will be considered for approval by the City Council in
conjunction with the final plat. A draft of the current Development Agreement has
been enclosed for the Commission's reference, However, no Commission action is
required.
.
3. Reconstructing "Cummings Park Drive" at Guidant's expense in accordance with plans
and specifications approved by the City Engineer.
This is outlined in the Development Agreement between the City and Guidant. The
Development Agreement will be considered for approval by the City Council in
conjunction with the final plat.
4. Execution of a development agreement for developer installed public improvements.
This condition would need to be reiterated with final plat approval
5. Provision of an access easement to Xcel Energy.
This condition would need to be reiterated with final plat approval
6. Compliance with applicable provisions ofthe City Code and related ordinances.
This condition would need to be reiterated with final plat approval
.
7. Satisfaction of the park dedication requirement as approved by the City Council.
This is outlined in the Development Agreement between the City and Guidant. The
Development Agreement will be considered for approval by the City Council in
conjunction with the final plat.
Changes from the Preliminary Plat
One variation from the preliminary plat is that the Final Plat contemplates two lots instead of the
three lot pattern. Lots I and 2 from the Preliminary Plat have been combined to form Lot 1. Lot
3 from the Preliminary Plat has remained relatively unchanged with the exception of the lot now
being described as Lot 2. The following table highlights the changes to the lot area.
1. Minimum Lot Area. The Zoning Ordinance in Section V, F, 2, states that the minimum
lot area for lots in the I-I Limited Industrial Zoning District shall be at least 30,000
square feet. Both lots on the Final Plat are significantly larger than the required 30,000
square feet. The numbers shown below include some property that is not counted in the
total size of the campus because the property was lost to easements or dedications.
.
PC #03-04 - PC Memo 022703 - Page 3 of 5
.
.
.
Lots
Lot I
Lot 2
Re uired Lot Area
30,000 s uare feet
30,000 s uare feet
Provided Lot Area
2,489,840 square feet
1,558,494 square feet
Staff Comments
Notification
Notification of the current four planning cases for Guidant was mailed to approximately 850
residents in the area around Guidant exceeding the requirement of 350 feet.
Council Meeting Date
The Council would consider this item at their April 14th meeting instead of the March 31st
meeting. Due to this change, approval of cases #03-06 and #03-07 will need to be conditioned
upon approval of the final plat.
Fernwood Avenue
The proposed final plat contemplates the vacation of Fernwood Avenue as a city street. As
shown in the Master Plan, Ferwood A venue would become a private drive and would be
reconstructed to be narrower and somewhat curvy to make the drive more attractive. The
applicant believes that doing so will serve to tie the Campus together instead of the current street
layout which divides the campus. Guidant would restrict access along the road during their
approximate business hours, 6 a.m. to 6 p.m., but tbe remainder ofthe time the road could be
used by the public. Guidant reserves the right to restrict access to Fernwood Avenue if necessary
to insure employee safety. As an alternate route to Cummings Park, Guidant would dedicate
Guidant Drive North as a city street ("Cummings Park Drive") and would reconstruct the street
to city standards.
Staff Recommendation
In Planning Case #03-04 staff recommends approval of the final plat with the following
conditions:
I. Execution of a development agreement prior to signing the final plat.
2. Provision of an access easement to XceI Energy prior to signing the final plat.
3. Compliance with applicable provisions of the City Code and related ordinances.
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions.
PC #03-04 - PC Memo 022703 - Page 4 of 5
3,
Recommend denial with reasons for denial. If the City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
Table for additional information,
.
4,
Deadline for Al!encv Actions
With regard to subdivision applications, Minnesota State Statute 462.358 Subd, 3B indicates the
following:
A subdivision application shall be preliminarily approved or disapproved within 120
days following delivery of an application completed in compliance with the municipal
ordinance by the applicant to the municipality. unless an extension of the review period
has been agreed to by the applicant,
This particular application was received January 28,2003. As a result, the application must
receive a preliminary approval or denial by May 29, 2003.
Options
1.
2,
3.
Recommend approval as submitted.
Recommend approval with conditions.
Recommend denial with reasons for denial. If the City denies the petitioners request,
".. .it must state in writing the reasons for the denial at the time it denies the request."
Table for additional information.
.
4.
Attachments
4A-l Applicant's Description of Request
4A-2 Proposed Final Plat
4A-3 Final Plat Highlighted Easement Sketches
4A-4 Final Plat Highlighted Road Vacation and Dedication Sketches
4A-5 Planning Commission Memo September 26, 2002
4A-6 Planning Commission Minute Excerpt
4A-7 City Council Minute Excerpt
.
PC #03-04 - PC Memo 022703 - Page 5 of 5
1) .,
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Attachment 4 A... 1
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Guidant Corporation
Campus Master Plan
Land Use Application - Description Request
February 3, 2003
.
Description of Request (supplement)
I) Guidant is requesting the approval of the final plat of GUIDANT FIRST ADDITION and
vacation of various utility and -road easements along Femwood Avenue.
2) Guidant is requesting an amendment to its Campus Master Plan P.U.D. The purpose of the
amendment is to allow the re.orientation of Building L and Building K in order to create a
DKlre aesthetically pleasing future main arrival point for the campus. Guidant is also
requesting an increase in building area of Building L from 108,000 square feet to 112,000
square feet. Initially, in the spring of 2002, Building L received site plan approval for
111,000 square feet. As a result of re.orienting buildings 'L' and 'K' the following
modifications will also be made to building 'M', a) reduce building area from 138,600 square
feet to approximately 130,000 square feet. b) reduce the building footprint by 6,300 square
feel, c) rotate the building 90 degrees. Refer to there'vised Campus Plan~wing submitted
with this application.
3) Guidant is requesting site plan approval for Addition 'I'. This project is a two story, 54,000
square foot addition to existing buildings 'D' and 'E'. There will be a small mechanical
penthouse above a portion of the second floor. The project will provide for research and
office space.
.
4) Guidant is requesting site plan approval for Building 'L'. This project is a three story,
112,000 square foot building. It will be cOlllle!'ted to existing building 'F but will be
considered a separate building by building code standards. There will be. a mechanical
penthouse above a portion of the third floor. This project will provide SPlice for Guidant
employee training as well as a small number of visiting physicians.
.
Page I of I
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. Attachment 4A-5
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~
---A~HILLS
MEMORANDUM
DATE: September 26,2002
TO: Planning Commission
FROM: Aaron Parrish, Community Services Director
Peter Rellegers, City Planner
SUBJECT: Case #02-25
Guidant Corporation
A. Preliminary Plat
B. Planned Unit Development Master Plan
This report will explain some of the main points and the variations from the Zoning Code,
also, the recommended Planning Commission actions. Approval of the preliminary plat
does not obligate the City to approve the Master Plan. The Preliminary Plat should be
considered as its own motion for this Planning Case (motion to reference Case #02-25A).
The Master Plan should be considered as a separate motion for this Planning Case (motion
to referellce Case #02-25n).
.
Request
Guidant Corporation is requesting approval of three items: a preliminary plat, a planned unit
development master plan, and a vacation of easement. The vacation of the easement does not
require Commission approval and will therefore not be addressed in this report.
Background
In recent months, Guidant Corporation has been before the Planning Commission and City
Council regarding their future and anticipated campus growth. Most recently, Guidant presented
a concept planned unit development master plan for Commission and Council comment;
presented the concept plan to residents; presented a preliminary plat proposal (withdrawn);
conducted neighborhood meetings regarding the proposed concept planned unit development
master plan; and presented a site plan and variance request to construct a 110,900 square foot
training center. The training center was approved at the April 29, 2002 City Council meeting
with conditions.
.
.
.
.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 2 of 12
In an effort to work with area residents to address some of their issues regarding the Concept
Plan, Guidant forilled a neighborhood work group. The work group was comprised of:
interested neighbors, the Arden Hills Community Services Director, two representatives from
Guidant, consultants for Guidant, the Ramsey County Engineer, and the Shoreview Community
Development Director. The work group held five meetings between June and August of 2002,
the minutes from those meetings were mailed to approximately 850 residents in the area around
Guidant, and were also posted on the City of Arden Hills website. The result of the meetings is a
neighborhood that was more informed and more involved in the planning process and a proposed
Master Plan which is more sensitive to the concerns of neighborhood residents.
Currently, Guidant is requesting a preliminary plat (#02-25A) to consolidate its existing parcels
into three parcels. While it is a separate action co.nsidered by the City Council, integr<d to
Guidant's request for preliminary plat approval is the request to vacate portions of Femwood
Avenue. Additionally, the preliminary plat dedicates the private access drive currently referred
to as CUJUlIlings Park Dri ve as a City street.
The applicant is also seeking a Planned Unit Development Master Pl:;m (#02-25B) to g\lide
development on the campus over the next twenty years. The Master Plan will establish proposed
locations for new buildings and parking ramps and will incl\lde propose<i phasing fo.r neW
construction. As the new buildings are proposed (in accordance with the Master Phm), the
applicilllt will bring in site plans to address individu.al bui)<iing isslles.
Surroundin~ Area
South
across County F)
East (Shoreview)
Industrial
1-1: Limited Industrial
Office / Utility
N/A
N/A
N/A
West
R-l: Single F~milyResidential
Single Family Residential
Low Depsity Residential
Site Data
Industrial
Light Industrial/Office
j.l: Limited Industrial/Pun Overlay
92.78 acres (4,042,646 square feet)
N/A
Relatively flat.
Memo to Planning Commission
Plalll1ing Case #02-25: Preliminary Plat and Master Plan PUD
Page 3 ofI2
.
Preliminarv Plat Review (#02-25A)
1. Lots. Lots 1,2, and 3 all exceed code requirements in terms oflot width, depth, and area.
2. Minimum Lot Area. The Zoning Ordinance in Section V, F, 2, states that the minimum
lot area for lots in the 1-1 Limited Industrial Zoning District shall be at least 30,000
square feet. All of the lots on the Preliminary Plat are significantly larger than the
required 30,000 square feet. The numbers shown below were taken from the preliminary
plat and include some property that is not counted in the total size of the campus because
the property was lost to easements or dedications.
Lots Required Lot Area Provided Lot Area
Lot I 30,000 square feet 307,286 square feet
Lot 2 30,000 square feet 2,182,554 sauare feet
Lot 3 30,000 square feet 1,558,494 square feet
2.
Minimum Lot Depth. The Zoning Ordinance in Section V, F, 3, states that the
minimum lot depth in the 1- I Limited Industrial Zoning District shall be at least 130 feet.
The shallowest portions of all three lots significantly exceed code requirements for
minimum lot depth.
.
Lots Required Lot Depth Provided Lot Depth
LotI 130 feet Significantly Exceeds
Lot 2 130 feet Significantly Exceeds
Lot 3 130 feet Significantly Exceeds
3. Minimum Lot Width. The Zoning Ordinance in Section V, F, 3, states that the
minimum lot width in the 1- I Limited Industrial Zoning District shall be at least 100 feet.
The narrowest portions of all three lots significantly exceed the requirements for
minimum lot width.
Lots Required Lot Width Provided Lot Width
Lot I 100 feet Significantly Exceeds
Lot 2 100 feet Significantly Exceeds
Lot 3 100 feet Significantly Exceeds
.
.
.
.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan POD
Page 4 of 12
4. Setbacks. All existing structure setbacks are maintained with the proposed
consolidation.
5. Easements. City subdivision regulations require easements at least twelve (12) feet wide
centered on lot lines for utilities and shall be dedicated to the City. Additionlllly, wetland
and drainage easements are also provided on the plat. However, it should be noted that
the City will not assume responsibility for maintenance of these areas. Rather, the
easement will allow access if it is ever necessary to enter these areas.. All existing utility
easements that the City currently hllS will pe maintained.
In conjunction with the plat, the applicant will also dedicate for Ptlblic use those arellS
that currently extend into existing right-of-way and streets. More specifically, the
proposed preliminary plat will dedicate to Ramsey COunty the portions of property that
currently extend into Hamline Avenue, County Road F, and Lexington A Ventli!. The
enclosed plat highlights easement areas to be dedicated.
Finally, in reviewing the survey that the applicant submitted, it came to staffs attention
that the current City trail off of Hamline A venue running behind the houses off of Indian
Oaks Circle is currently outside of the easement area and on Quidllnt's property. This is
located on the northwest portion of the site. To resolve thisissue, s(affis prop9sip.g a
trail easement be provided with the proposed preliminary plat.
6.
Grading. It is not anticipated that any grading will occur in conjunction with the plat
approval. Grading will be evaluated in conjunction with any future development oithe
property.
7. Utilities. Since this is a consolidation of properties, no additional utility development
will occur on the property. Enhanced or expanded utilities on the property will be
evaluated in conjunction with any future development ofthe proPerty. Existing utility
easements on the site are maintained.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 5 of 12
.
8. Access I Street Design. There are several access and street design issues associated with
the preliminary plat. First, as previously mentioned, the plat contemplates the vacation of
Fernwood Avenue as a city street. While street vacations are not considered officially by
the Planning Commission, from an access perspective the vacation of Femwood has
significant implications for Guidant and adjacent property owners. The following map
highlights adjacent property owners impacted by the vacation of Femwood Avenue:
--
",
.
~
,-
To provide alternative access to the impacted properties to the north, the proposed
plat dedicates the existing private access referred to on the plat as Cummings Park
Drive
· The installation of a traffic signal at the intersection of "Cummings Park
Drive" and Lexington Avenue at Guidant's expense.
To accommodate enhanced circulation for Guidant and adjacent property owners,
the preliminary results of the traffic study indicated that a signalized intersection
at Lexington Avenue would be appropriate. Based on discussions with Guidant,
they are amenable to this. This would be constructed at Guidant's expense, and .
ultimately approved by Ramsey County.
.
.
.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 6 of 12
· Reconstructing "Cummings Park Drive" at Guidant's expense in accordance
with plans and specifications approved by the City Engineer.
The City currently has standards for street reeonstruction. After an evaluation of
the private access drive by the City Engineer, it was determined that the pavement
eondition index (PCl) was within the threshold for street reeonstruction. As such,
prior to dedicating the street to the City, it will be neeesSWY for it to.pe
reconstructed in conformance with plans and specifieations approved by the City
Engineer. Based on discussions with Guidant, they areamen<lcble to this.
To ensure that the above is appropriately accounted for and implemented, staff would
also recommend incorporating a condition requiring the exeeution of a development
agreement for developer installed pnblie improvements. Finally, it will also be necessary
for Guidant to provide a perpetual aCcess easement for the Xcel Energy Substation. Xcel
currently accesses the property from Fernwood on the south via an nnimproved access
drive. Xcel also has lot frontage on County Road F. This agreement would essentially
allow them to maintain their existing acc.ess.
9.
Park Deification, Since the properties were never previously platted and the Preliminary
Plat calls for the creation of 3 new parcels, park dedication is required. A cond.ition is
included in the recommendation requiring Guidant to satisfy the park dedicat.ion
requirement as approved by the City Council.
Recommendation
In Plarming Case #02-25A staff recommends approval of the preliminary plat with the following
conditions:
1. A trail easement being provided on the western portion ofthe property in conjl!1lCtion
with the final platting of the property.
2. The installation of a traffic signal at the interseetion of "Cummings Park Drive" and
Lexington Avenue at Guidant's expense.
3. Reconstructing "Cummings Park Drive" at Guidant's expense in accordance with plans
and specifieations approved by the City Engineer.
4. Execution of a development agreement for developer installed public improvements.
5. Provision of an access easement to Xcel Energy.
6. Compliance with applicable provisions of the City Code and related ordinances.
7. Satisfaction of the park dedication requirement as approved by the City Council.
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 7 of 12
.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
" . .. it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for Al!encv Actions
With regard to subdivision applications, Minnesota State Statute 462.358 Subd. 3B indicates the
following:
A subdivision application shall be preliminarily approved or disapproved within 120
days following delivery of an application completed in compliance with the municipal
Ordinance by the applicant to the municipality, unless an extension of the review period
has been agreed to by the applicant.
This particular application was received September 9, 2002. As a result, the application must
receive a preliminary approval or denial by January 7, 2002.
Planned Unit Development Master Plan Review (#02-25m
I. Boilding Area / Floor Area Ratio
The floor area ratio requirement for the I-I Limited Industrial District IS 0.6. The
proposal shows a floor area ratio of 0.54.
.
(Square Feet)
2,425,588
(%)
60% Max
(Square Feet)
2,187,893
(%)
54%
2. Lot Covered by Structnre.
It should be noted that the numbers for Lot Covered by Structlire exceeded requirements
because the Guidant Master Plan included figures for both building and parking ramp
area. The Arden Hills Zoning Code does not address the issue of whether parking ramps
should be included in those figures. Typically parking areas would not be counted in lot
covered by structure figures and the plan would therefore meet the I-I Criteria.
3. Landscape Area
The landscape area requirement for the I-I district states that a minimum of 35% of the .
property should be kept as landscape area. The Guidant PUD Master Plan significantly
.
.
.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 8 of 12
exceeded the requirements for landscape area by having 53.3% of the property as
landscape area. Much of that landscape area goes to serve as a buffer between the
Guidant Campus and the surrounding residential properties, producing the additional
benefit of a development with decreased visual impact on the residential neighbors.
Anotber amenity provided by the extensive landscape area is the provision of trails that
would be open for the public to utilize. II) conjunction with the park dedication
requirement in the plat, staff is currently reviewing the possibility creating better ties
between the Guidaut trails to the City's current trail system.
5, Setbacks
All new construction would remain within the eXlshng area and would not require
reduction of setbacks. The Building Official has stated that the applicant should contin)le
to maintain a 60 foot clear around buildings J, D, E, and 1. St.aff has included this as a
condition for approval of the Master Plan.
6.
Phasing
Phasing of the proposed campus improvements with the neceSSarY traffic improvements
will be a critical issue. After reviewing the Master Plan proposed schedule of
improvements, staff met with Guidant representatives aud has created a revised schedule
which should better manage the impact of increased traffic created by the growilJg
Guidant Campus. A revised phasing plan is att"ched for YOI)r review.
7. Parking
The Zoning COde requires that all office buildings provide a parking ratio of 1 stall per
250 square feet, and all manufacturing activities provide a ratio of 1 stall per 1,000 square
feet. The table below shows a comparison of parking required by the Zoning Code and
the parking provided in the proposed Master Plan. In order for the applicant to meet the
parking requirement there would need to be either a reduction ilJ laudscape area or
increase in the height of the parking ramps. Neither option would be very desirable to the
neighboring property owners and it is staff s determination that an alternative sol)ltiolJ
would be in the best interest of the City.
Although the master plan shows a deficit of 653 parking spaces from the Zoning Cod.e
requirement, the benefit to the City is 653 less vehicles that will be driving on area
streets, which in turn may help ease any traffic issues in the area. The applicant has also
been consulting Metro Commuter Services in efforts to reduce single occupant vehicles
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 9 of 12
and to promote alternative means of transportation. Staff would encourage the applicant
to provide more alternative transportation programs (van pooling, park and ride services,
alternative shift schedules, etc.) for the applicant's employees in efforts to minimize any
traffic issues.
.
The applicant made note that approximately 138,500 square feet of manufacturing area in
Building F is leased from Guidant by a number of different companies.
7. Height of Buildings
The Concept Plan presented to the Planning Commission at the January 2, 2002 meeting
included two 8-story buildings and two 8-story parking ramps. The proposed Master
Plan 1'00 has only one 8-story building (building K) and has no 8-story parking ramps.
After receiving feedback on the Concept Plan fTOm neighborhood work sessions, Guidant
has attempted to create a more neighbor-fiiendly design by moving the taller structures to .
the southern and interior portions of the campus, and by locating severalleve\s of parking
ramp below grade. The resull is that the height of these buildings would have the most
visual impact on the commercial property south of the campus on County Road F.
Of the existing buildings 6 of the 7 are already above tbe maximum height criteria for the
1-1 Limited Industrial District. In addition, the Master Plan shows 6 of the 8 proposed
buildings or building additions and 5 of the 7 parking ramps would exceed the maximum
height requirement. However, since the taller buildings and parking ramps have been
planned for the southern portion of the campus the impact of their height should be
minimized. The tables below compare the existing buildings, proposed buildings, and
proposed parking ramps, with the 1-1 maximum height criteria.
Building A
Buildin B
Buildin C
Buildin D
Building E
Building F
Building 0
(old Nestle property)
35'
35'
35'
35'
35'
35'
35'
57'
42'
42'
25'
45'
46'
40'
.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan POO
Page 10 of12
.
Building G 35' 45' 60'
Building H 35' 60' 60'
Addition I 35' 45' 30'
Addition J 35' 45' 30'
Building K 35' 135' 135'
Buildin L 35' 45' 62'
Building M 35' 135' 75'
Building N 35' 105' 75'
Ram 1 Yz 35' 40' 40'
Ramp 2 Yz 35' 50' 50'
Ram 3 1 35' 50' 30'
Ramp 4 2 35' 80' 30'
. Ram 5 2 35' 40' 40'
Ramp 6 2 35' 50' 40'
Ram 7 2 35' 80' 40'
8. Fire protection
The Lake Johanna fire Inspector has stated that currently the Fire Department does not
have a small enough Fire Truck to navigate parking ramps in the event of a vehicle fire.
The applicant will need to work with the Lake Johanna Fire Department to make
provisions in the parking ramps for fire protection; sprinklers, standpipes, or a smaller
tanker fire truck. This would need to occur prior to parking ramps being constructed.
9. Traffic
Generally speaking, traffic has been identified as the primary issue of concern relative to
this proposal. As previQusly mentioned, a Phasing plan the links buildiVg construction to
necessary traffic improvements has been developed. This is attached for your review. In
addition, staff has had contact on a number of occasions with the Ramsey County Traffic
Engineer relative to this proposal. He has indicated that he is in agreement with the
phasing approach. Aside from Cummings Park Drive, it is anticipated that necessary
road improvements would be completed in conjunction with the Ramsey County
Transportation Improvement Plan.
.
Memo to Planning Conunission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page II of 12
.
10. Environmental Review
Guidant is currently in the process of completing the environmental review required
under the Minnesota Environmental Policy Act (MEPA). At their September 9, 2002
meeting, the City Council adopted a resolution ordering the preparation of an Alternative
Urban Areawide Review (AUAR) for the Guidant campus. The Council will consider a
draft of the AUAR at their September 30, 2002 meeting. If approved, the AUAR would
then be made available for public conunent and distributed to various state agencies. A
draft AUAR is attached for your reference. No Planning Conunission action is required
on this item.
11. Issues Raised at Community Workgroups
Several other issues were discussed at the community workgroup meetings and those
compromises have been reflected in the proposed Master Plan Planned Unit
Development. They include: light pollution on neighboring properties, traffic, access to
Cununings Park, and the fonner Nestle property. A complete list of these issues is
provided in the applicant's proposed Master Plan pages 9 through II.
10. Drainage and Utilities
The City Engineer has identified additional information that would be helpful to include .
in the Drainage and Utility Plans. Please see the attached comments from the City
Engineer. Staff has suggested a revised Drainage and Utility Plan as a condition of
approval.
Staff Recommendation
In Planning Case #02-25B staff reconunends approval of the Planned Unit Development Master
Plan with the following conditions:
I. Approval of a PUD Permit and Development Agreement.
2. The phasing schedule follow the revised schedule proposed by staff.
3. An updated traffic study be completed at the conclusion of Phase I Development.
4. Approval of the Final Alternative Urban Areawide Review Mitigation Plan.
5. Submittal of a revised Drainage and Utility Plan as approved by the City Engineer.
OPtions
1.
2.
3.
Reconunend approval as submitted.
Reconunend approval with conditions.
Recommend denial with reasons for denial. Ifthe City denies the petitioners request,
.. . .. it must state in writing the reasons for the denial at the time it denies the request."
Table for additional information.
.
4. .
.
.
.
Memo to Planning Commission
Planning Case #02-25: Preliminary Plat and Master Plan PUD
Page 12 of 12
Deadline for Al!encv Actions
The City of Arden Hills received the completed application for this request on September 9,
2002. Pursuant to Minnesota State Statue, the City must act on this request by November 8,
2002 (60 days), unless the city provides the petitioner with written reasons for and additional 60
day review period. The City may with the petitioners' consent extend the review period beyond
the 120 days.
Attachments
1. Location Map.
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. Attachment 4A-6
.
ARDEN HILLS PLANNING COMMISSION - OCTOBER 2, 2002
2
Staff reviewed their report dated September 26,2002. Staff recommended approval of the .
Amended Planned Unit Development of a Cub Foods and building addition to the
Shannon Square Shopping Center with conditions as outlined in their report.
Chair Sand invited applicant to make comment.
Paul Tucci, Oppidan, Inc., stated they were asking for a variance for the setback to allow
a relocation of the existing Now Bikes and Fitness operation. He updated the
Commission on what the City Council had requested at the last Council meeting.
Commissioner Zimtnelir1an asked where the entrance would be to the Now Bikes and
Fitness space. Mr. Tucci replied that the entrance would be from the southwest front
comer of Shannon Square. The proposed addition would be to the southwest comer at
the rear of the shopping center, creating additional space for the tenant.
Commissioner Zimmerman asked if it was true that they had removed the drive-thru
portion of the pharmacy. Mr. Tucci replied Cub had reevaluated the drive-thru pharmacy
and it made more sense to take it off for this store, which would increase the parking.
Chair Sand asked ifthe name of Shannon Square would stay the same. Mr. Tucci replied
for the time being it would remain the same.
Chair Sand invited the public to make comment.
.
_ 1076 Islandale (7) Avenue, Shoreview, expressed concern about the traffic issues
with this development.
Chair Sand closed the public hearing at 7:13 p.m.
Commissioner Zirnrtlerman moved, seconded by Commissioner Ricke, to approve
Planning Case #02-26, Oppidan, Inc. Planned Unit Development Amendment with the
following conditions and recornrtlendations:
1. The applicant negotiate an easement with the neighboring property owner
for a Fire Access drive around the rear of the building.
2. The applicant construct and maintain an access drive around the rear of the
building as per the Lake Johanna Fire Inspector's approval.
3. All necessary building permits are approved by the Building Inspector
prior to construction.
The motion carried unanimously (5-0).
PUBLIC HEARING - PLANNING CASE #02-25 - GUIDANT CORPORATION, 4100 .
HAMLINE AVENUE NORTH. PLANNED UNIT DEVELOPMENT MASTER PLAN
AND PRELIMARY PLAN
Chair Sand opened the Public Hearing at 7:15 p.m.
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ARDEN HILLS PLANNING COMMISSION - OCTOBER 2, 2002
3
Staff reviewed their report dated September 26, 2002 and recommended approval of the
preliminary plat and planned unit master plan with conditions and recommendations as
outlined in their report.
Chair Sand invited applicant to make comment.
Dave Reimer of Guidant Corporation, and Judd Brasch, architect, presented the proposed
revised Master Campus Plan.
Mr. Brasch stated they had worked with the neighborhood reglj.rding this concernslj.nd
this new plan addressed many of those cOncerns. lIe stlitedthey had>elirninated 113,000
square feet of office space and 452 parking spaces. lIe stated they had lowered building
heights at the perimeter of the site and increased heights at the center. He. stated they had
decreased some of the structure heights by placing some of the Parking levels below
grade.
Commissioner Bezdicek arrived at 7:23 p.m.
Mr. Brasch addressed the traffic issues that had been brought up. He noted they had
provided additional accesses and placed a tr'J,ftic control device at the intersection to
allow the residents to get onto the road easily. lIe stated Guidapt would rebuild
Cummings Park Drive (Guidant Drive North) prior to it being turned over to the City.
With respect to the lighting issues, he stated they had lllso revised tlle plan which would
allow for sufficient lighting for safety, but not have excess lighting. He stated they ""ould
be vacating Femwood Avenue to make it a campus drivelboulevard. He stated they
would be narrowing the street to reduce speed and the residents would still be lj.jJle to use
the road, except Monday through Friday 6:00 a.m. to 6:00 p.m. lIe illdicated Guidant had
purchased the Nestle property, and during the process o[ acq\lisition of this property, the
40 foot high batch tower was removed and sorne of the \I11used bituminous was turned
ipto green space. lIe reviewed the Guidant's sched\lle aIld indiCated they were On track.
Chair Sand asked when Guidant was planlling to mlJ.ke traffic iml1Iovements to Femwood
Avenue. Mr. Parrish replied traffic improvernellts to Femwood Aven\le were not
addressed in the phasing plan because Femwood Aven\le wO\lld not be a public street
once the preliminary plat was approved. lIe indicated what hlj.d been discussed was that
Femwood A venue would be maintained in its current state until the training center began
construction and then at that time, shortly after the improvements to Cummings Park
Drive, Femwood wO\lJd be narrowed doWl), b\lt it might be appropriate to rnlJ.ke this one
of the conditions. ..
Mr. Brasch stated they had not decided when they would be narrowing Femwood, but it
might be done around the same time as the training center construction.
Chair Sand asked if Cummings Park Drive would be done next year, if this was
approved. Mr. Brasch replied that was correct.
Chair Sand asked at which phase Fernwood Drive would be reconfigured. Mr. Brasch
replied there were several issues that needed to be addressed incl\lding electrical and
water issues, but they would not be restricting traffic on Femwood until the traffic lights,
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ARDEN HILLS PLANNING COMMISSION - OCTOBER 2,2002
4
etc. on Guidant Drive were in place. He indicated Fernwood would probably be .
reconstructed in phases; it would not happen all at once.
CoInrtlissioner Ricke asked if they would need an updated traffic study at the end of
Phase 2. Mr. Parrish replied they could do a traffic study at the end of each phase if the
CoInrtlission wanted, and this could be made as a condition.
Commissioner Ricke asked if Guidant could build trails on the campus, instead of a
monetary park dedication. Mr. Reimer replied there were some trails in place now, and
they were considering adding additional trails on the campus. He stated they were
working with staff and the Parks Department on this issue.
Chair Sand invited the public to make comment.
Jim Paulet, 1285 Wyncrest Court, stated he represented the neighborhood group that had
worked with Guidant. He stated his comments were essentially the same as he made at
the recent neighborhood meeting. He stated the neighborhood group was made up of
residents of the Wyncrest neighborhood. He indicated they had received some criticism
for the make up of the group, but efforts were made to include people in the surrounding
neighborhoods. He stated they were originally concerned about traffic issues, building
heights, the plan to vacate Fernwood and the notification requirements. He noted they felt
the neighborhood meetings were very productive and they felt there had been significant
compromises on Guidant's part. He outlined the major accomplishments they had made .
with Guidant. He stated at no time was it the goal to stop the expansion plan, but rather to
have some say with Guidant on the expansion. He stated the residents were also very
concerned that the phasing plan be watched and foJ1owed very closely and that MnDOT,
the County, and the City make sure that all of the infrastructures were in place.
Pat Krenn, 1230 WyIicrest Court, stated they really liked Guidant getting rid of the 40-
foot tower on the Nestle property. He stated he hoped this development did not stick up
above the trees too much. He stated he liked what they did with the parking lot. He stated
hc would like to see the time changed for evening access to Fetnwood beginning at 5:30
p.m. instead of 6:00 p.m. He stated he liked the coInrtlent to do a traffic study after each
phase.
Paul Stoddard, 1313 Karth Lake Circle, agreed with the other speakers and stated
Guidant had been a good neighbor, and even though he was not anxious to see the
development take place, it was at least being done in a reasonable manller. He asked if
the traffic study that had been done took into account the two new proposed entrances
along County Road F and asked if they would have some type of traffic control at County
Road F and Hamline. Mr. Parrish replied that was an improvement they had been talking
about with the County.
Mr. Reimer replied the new entrances were included in the traffic study.
Bill Franke, 1228 Wyuridge Drive, stated this was not turning out quite as he expected. .
With respect to the Master Plan, he felt very comfortable to where the Master Plan had
gone. However, Guidant was asking the City to make decisions about things without a
Development Agreement. He asked why that had not been discussed with the
Commission. He stated he did not oppose the Master Plan, but he wanted to know that the
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ARDEN HILLS PLANNING COMMISSION - OCTOBER 2, 2002
5
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appropriate milestones were in place. He stated there were other matters to be addressed
such as whether or not the AUAR came in on a satisfactory basis as well as a number of
things regarding the AUAR that would need to be addressed. He stated he was
comfortable with the PUD provided there was a Development Agreement presented
sometime in the near future and prior to the Council meeting at the end of the month. He
stated his greater concern was where they were heading with the preliminary plat. He
stated the preliminary plat did not look anything like the Master Plan. He stated the
preliminary plat was subject to reconstruction of Cummings Park Drive and installation
of traffic lights. lIe ll-sked if Femwood Aven\le was proposed to be vacated with this
preliminary plat. He stated his real concern was where were they going with the
preliminary plat.
Mr. Reimer replied the traffic light would be installed at Cummings Drive in 2003.
Mr. Franke asked aQout Lexington Avenue. Mr. Brasch replied they ha,d no control over
Lexington Avenue.
.
Mr. Parrish replied the City CO\lllcil would approve th.e Development Agreement, the
final AUAR, and Final Plat. He stated the Commission would not consider these. He
stated the City would have a forrqal process to vacate the easement on Femwood Avenue
and there were various State laws that governed this. He stated the planning Commission
would need to mlJ.ke a deterrqination with the ea.sement that it was consistent with the
City's Comprehensive Plan. With respect to the IleveloPment AgreemeQt, the City
Council ultimll-tely needed to approve thll-t. In this ipstll-nce, thegelleral practice hil-d been
that they do not dOIlevelopment Agreements on the front elld. He stated the public could
see the Development Agreernellt prior to it being approved by Council if they wapted.
Mr. Franke stated the City should not vacate Fernwood Avenue or approve the plat until
Guidant knew Where. t.hey were going. He stated the process Was backward here. He
indicated all of the iss.ues needed to be addressed before the plat was approved or
Fernwood Avellue was vacated. He noted th.e environmental study needed to be
completed. He stated he liked the PUD, b\lt the process was fractured and they needed to
spend more time fOclJsing on the details.
Sharon Klumpp, 1278 Wyncrest Lme, stated the neighborhood committee understood a
lot of the details regarding traffic. She asked if they went forward with approvll-ls that
were contingent l!pOll the .Council's approval of the Development Agreement, etc. Sh.e
stated she wolJld feel better if this was approved contillgent upon approval of the
Development Agreement and the AUAR. Mr. Parrish replied it had been the practice of
the City that conditions were l!sually added. In terms of the Development Agreement,
that was stmdard practice and ifthe application was approved, it was something that was
approved by the City Council. He observed that one of the main issues of concern was
the proposed phasing plan. Mr. Parrish stated that the phasing plan would be incll!ded as
a condition of the PUD, the Development Agreement, md the AUAR mitigatioll p)ap.
.
Russ Bertsch, 4419 Amble Circle, stated he was concerned about the traffic coming up on
Lexington. He $tated he lived in the Karth Lake subdivision and everyone wa$ talking
about what was going on in the west md north side, but not on the east. He stated his
location off of Karth Lakc was locked in. He noted they only had two ol\t1ets onto
Lexington AvenlJe md traffic there was difficult at this time and it appeared to him that
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ARDEN HILLS PLANNING COMMISSION - OCTOBER 2, 2002
6
there would be a lot more traffic coming down on Lexington once the Guidant campus .
development began. He stated he did not feel as comfortable with this proposal as the
other neighbors were. He asked how much more traffic would this development add to
Lexington Avenue. He indicated, with the proposed vacation of Fernwood Drive, this
would add to the traffic on Lexington Avenue. He stated he did not believe that
CuInrtliilgs Park Drive was a good spot for a traffic control light. He asked what was
going to be done in the future for the residents of Karth Lake to be able to get out onto
Lexington Avenue.
Chair Sand closed the Public Hearing at 8:28 p.m.
Commissioner Ricke moved, seconded by Commissioner Zimmerman, to approve
Planning Case #02-25A, preliminary plat, with the following recommendations md
conditions:
1. A trail easement being provided on the west portion ofthe property in conjunction
with the final platting of the property.
2. The installation of a traffic signal at the intersection of "CUfllffiings Park Drive"
and Lexington Avenue at Guidant's expense.
3.
Reconstructing "Cummings Park Drive" at Guidant's expense in accordance with
plans md specifications approved by the City Engineer.
4.
Execution of a development agreement for developer installed public
improvements.
.
5. Provision of an access agreement to Xcel Energy.
6. Complimce with applicable provisions of the City Code md related ordinances.
7. Satisfaction of a park dedication requirement as approved by the City CounciL
The motion carried unanimously (6-0).
Commissioner Ricke moved, seconded by Commissioner ZiInrtlerman, to approve
Planning Case #02-25B, Planlled Unit Development Master Plm, with the following
recoInrtlendations and conditions:
1. Approval of a PUD Permit md Development Agreement.
2. The phasing schedule follow the revised schedule proposed by staff.
3.
An lJpdated traffic study to be completed at the conclusion of Phase I and at the
conclusion of Phase II Development.
4.
Approval of the Final Alternative Urban Areawide Review Mitigation Plm.
.
5. Submittal of a revised Drainage md Utility Plan as approved by the City
Engineer.
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ARDEN HILLS PLANNING COMMISSION - OCTOBER 2, 2002
7
The motion carried lil1animously (6-0).
Chair Smd thanked an of the residellts and Guidant for working together Oll this develoPm.ent.
UNFlNISHEI) ANI) NEW BUSINESS
None.
REPORTS
A. Planning Commissioners
There were no Commissioner reports.
B. Staff
Mr. Parrish updated the Commission on the recent decisions of the City Council.
C.
Council Member
Council Member Aplikowski stated within the next CQIJple of months, the Commission
would receive notil;kfltioll from. Mr. Parrish asking whether or llqt they wanted to
participl,lte Oll the PlaIllling Commission for next year. She stated that CO\JI)cil wq\lld not
be selecting a lleW co!lllllissionerto fiU Mr. I,emberg's appointrnept IJntil the end ofthe
year.
ADJOURNMENT
Commissioner Ricke moved, seconded by Commissioper Bezdicek to adjourn the
meeting at 8:38 p.m. The motion carried unanimously (6-0).
..<t,. j .
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. Attachment 4A-7
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.J I
ARDEN HILLS REGULAR CITY COUNCIL MEETrNG MINUTES
NOVEMBER 12,2002
3
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c. 2002 2nd Payment: Sewer and Watermain Rehabilitation Project: Visu-
Sewer Clean & Seal
d. Resolution No. 02-58: Approving the 2002 Technology Master Plan
MOTION: Council Member Larson moved and Council Member Grant
seconded a motion to approve the Consent Calendar and
authorize execution of all necessary documents contained
therein. The motion carried unanimously (5-0).
4. PU)JLIC INOtrrRlES/INFORMATlONAL
Mayor Probst invited any public comments that were not on the agenda.
Pat Krenn, 1230 Wvncrest Court, stated after the City stopped pumping Karth
Lake, Ms. Jacobsen's basement had dried up. He stated his yard had also dried up
and Karth Lake was going down at the present time.
5. PtJBLICIlEAlUNGS
.
None.
6. COMMUNITY SERVICES
A. Planning Case No. 02-25: Guidant Preliminary Plat and PUD
Mr. Parrish explained Guidant was requesting approval of two items: A
Preliminary Plat and a Planned Unit Development Master Plan. He stated the
Planning Commission recommended approval of the Preliminary Plat with
conditions as noted in the staffs November 6, 2002 report.
Dave Reimer, Guidant Corporation, summarized the neighborhood work group
process.
Judd Brasch, RSP, reviewed the PUD site plan, building heights and site density,
light pollution from the parking ramps, traffic levels on Guidant Drive North, .
residents' access to Cummings Park, Guidant Campus Aesthetics and the proposed
schedule.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 12, 2002
4
Cauncil Member Rem requested the infarmatian presented tanight be placed an
the City's website.
Jim Paulet, 1285 Wvncrest Court, stated he represented the neighbarhaad group
that warked with G~idant. He indicated the ne~ghbarhaad grollP consis.ted af
residents af the Wyncrest Neighbarhaad, which is lacij.ted directly narth af the
Guidant Property. Be stated the graup had Came tagether ij.fter attending the apen
meeting held an March 7, 2002, when Gu.id.ant unveiled their campus plan. At
that time, they had many cancerns that included traffic, building heights, lacatian
afFernwaad, ij.nd the natificatiap requirements that were ill place. I-Ie stated they
had requested and Guidant agreed to. meet with the neighbarhaad. He stated aver
the summer they held five meetings, which they felt were very productive. He
nated Guid.ant was willing to. listen and respand. He indicated the resulting
campromises Were significant and was samething both Guidant and neighbars
cauld live with. Herequested a capy af the AUAR study.
Pat Krenn,. 1230 Wvncrest. Court, stated based an the past experience, he
requested that starm water running fram the Guidant property not be draiped into.
Karth Lake.
Ed Robinson, 1370 CoIleell Avenue, stated his cancern was haw this propasal
wij.s gaing to. impact traffic in the City. He nated Guidant Was. an ex.cellent
neighbar and he did nat want to. appase the expansian,biJ.t he did have a cancern
regarding the raads nat being able to. handle the increase in traffic. He nated there
were no. propasals far bus staps, park and ride areas, ar bus shelters. He stij.ted
Guidant was nat encaUfij.ging their emplayees to. car paal ar take public transit,
which he believed, wauld impij.cted the City with severe cangestian aver time. He
stated the Zaning Cades did nat relate to. the kind af cangestian prablems they
were facing at this time. He asked if Guidant cauld avaid spen(ling same'of the
maney they were propasing to. spend an parking ramps and instead, wark wHh the
Metrapalitan Cauncil to. encaurage their emplayees to. use public transit. He asked
if the City wauld be better aff by accammadating Guidant, with respect to. the
traffic.
Gene Scales, 4136 James Circle, asked if the AUAR Camments cauld be
extended a cauple af days.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 12, 2002
5
.
Mayor Probst replied if the comments came in the next day or two, they would not
be rejected. Mr. Parrish noted if the Council wanted to extend the 30 day
deadline, they could do so.
Mr. Reimer replied they would accept comments concerning the AUAR through
Friday, November 15,2002.
Mr. Scales stated he lived in the neighborhood for over 30 years and he had a
concern regarding the traffic. He stated he believe the numbers on the traffic
study were understated. He expressed concern about the traffic on Hamline
Avenue and commented that access to Hamline A venue was already difficult at
this time. He indicated Guidant was a good neighbor and should be entitled to do
what they wanted, but Guidant's property was bounded to the west and north by
. single family homes and those neighbors had some rights also. He noted Guidant
had done a good job with the Master Plan, but he believed there were other
alternatives that had not been explored. He believed the City Council and the
Plartrting Comrt:lission members should have attended the neighborhood meetings. .
He noted the group to the west had submitted a petition regarding a traffic signal
and Comments to the Council, but they had not received a response.
Mrs. Judv Franke. 1228 Wvnridl!:e Drive. thanked Guidant for working with the
neighbors. She noted Guidant was very approachable if people had any questions.
She noted there were still problems, including traffic, but Guidant was taking this
step by step.
. Pat Krenn, asked if the City could update the Codes to include bicycle paths and
trails to encourage people to ride their bikes to work. He requested bicycle racks
also be added to the Guidant campus.
MOTION: Council Member Grant moved and Council Member
Aplikowski seconded a motion to approve Planning Case No.
02-25: Guidant Preliminary Plat and final PUD with
conditions as outlined in the staffs November 6, 2002 report,
revising recommendation number three to read, "An updated
traffic study and parking capacity review be completed at the .
conclusion of Phase I development".
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 12,20.0.2
6
Council Member Grant requested the parking capacities be tracked with the
projections and how it related to the traffic study.
Mr. Reimer replied they constantly monitored the parking and would continue to
do so.
The motion carried unanimously (5-0.).
6. Planning Case No. 01-30: Nelson Pun Extension
Mr. Parrish explained the Council had previously approved a Planned Unit
Development for 3130 Cleveland A velllJe at their December 10. ,20m meeting,
which allowed for an 8,90.0. square foot office buildiP.g. SinFe it ",as. Aot
anticipated that construction would begin before December lq, 20.0.2, tlw appli,c<;mt
was requesting a six month extension.
MOTION:
Council Member Larson moved andCmm~iIM@.mlle.r
ARlil<;owsld seconded~ motion to qppr~YePlanxiiligq~s.e'No.
0.1-30: Nelson POO Extension. The moti.ol;l.F~eq
unanimously (5-0.).
7. OPERATIONS AND MAINTENANCE
A. Resolution No. 02-59: Receiving the Feasibility Study of Klj,rtbL~ke
East and Ingerson Neigbborbood.s 2003 PMP
Mr. Brown explained the CollncH had a,uthorized the preparatiqn ofa feasibility
report for the 20.0.3 Pavement Management Program on SeptenJber3o.,ZOQZ, The
20.0.3 PMP included the Karth Lake East and the Ingerson neighborhoodS. He
stated the 20.0.3 budget also included the seal coating of the neighborho,odbound
by Highway 96, Hamline Avenue, Highway 10. and 1-694. He stated the work Was
not proposed to be assessed, and residents of the seal coating neighborhoo<.ls had
not been directly informed of the project to date. The seal coating work would be
done under a separate contract from the work included in this feasibility report.
. Council Member Rem requested the City Engineer develop some other options
regarding the Femwood area.
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. Council Memo
Attachment 5Aiii-2
.
I .... ....
MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, MARCH 5, 2003
7:00 P.M. - ARDEN HILLS CITY HALL
.
CALL TO ORDER
Chair Smd called the meeting to order at 7:04 p.m.
ROLLCALL
Present were Commissioners Ken Bezdicek, Elizabeth Modesette, Megan Ricke, Cathy
Smithknecht, Clayton Zimmerman, and Chair David Sand.
Absent: Commissioner Clayton Larson.
Also present were Council Members Gregg Larson, Lois Rem, md Brenda Holden,
Interim City Administrator/Director of Community Services Aaron Parrish, City Planller
Peter Hellegers, md Recording Secretary Kathleen Altrnm.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
JANUARY 8. 2003.
Commissioner Zimmermm requested the following chmges: Page 3, 4th paragraph, .
should read: "Commissioner Modesctte asked if it was possible to put some kind of a
pork chop there to make it impossible to make a left turn."
Commissioner Zimmermm movcd, seconded by Commissioner Ricke to approve the
January 8, 2003 minutes as amended. The motion carried lJnanimously (6-0).
PUBLIC HEARINGS
PLANNING CASE #03-04 - GUIDANT. 4100 NORTH HAMLINE AVENUE. FINAL
PLAT
Chair Sand opened the public hearing at 7:05 p.m.
Staff stated applicants were requesting Final Plat approval to create two lots zoned 1-1
Limited Industrial, from six lots zoned 1-1 Limited Industrial. Staff recommended
approval of the final plat with conditions as noted in their February 27,2003 staff report.
Commission Zimmermm asked if Fernwood was the dividing line between Lot 1 md Lot
2 as it existed today. Mr. Hellegers replied Fernwood currently divides three lots to the
east and three lots to the west. With the new configmation, Fernwood would separate
part of Lot 1 from Lot 2.
Chair Smd invited anyone for or against the Final Plat approval to speak.
.
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ARDEN HILLS PLANNING COMMISSION - MARCH 5, 2003
2
Joe Freking, 1131 Amble Drive, asked what happened after this step. Chair Smd
explained the four parts the Commission was being asked to approve tonight.
Mr. Freking asked if they were past the point of addressing traffic impact. Chair Sand
replied Mr. Freking could bring up traffic impact at my time, blJt it might be more
appropriate to wait for item 2.
There were no further comments made for or against the Final Plat.
Chair Sand closed the public hearing at 7: 15 p.m.
Commissioner Zimmermm moved, seconded by Commissioner Smithknecht to approve
Planning Case #03-04, Guidmt Final Plat, 4100 North Hamline AvenlJe with the
following conditions and recommendations:
1. Execution of a development agreement prior to signing the final plat.
2. Provision of m access easement to Excel Energy prior to signing the final plat.
3. Compliance with applicable provisions to the City Code and related ordinances.
The motion carried unmimously (6-0).
B.
PLANNING CASE 03-05: GUIDANT, 4100 NORTH HAMLINE AVENUE,
MASTER PLAN PUD AMENDMENT
Chair Smd opened the public hearing at 7:16 p.m.
Staff stated applicmts were requesting approval of m amendment to the previolJsly
approved Master Plm Planlled unit Development. Staff recommendcd approval of the
Planned Unit Development Master Plm Amendment with conditions as outlined in their
February 27,2003 report.
Mr. Hellegers noted staff had received a letter from Smdra Larson, 4409 Arden View
COlJrt, expressing her concern regarding traffic flow.
Chair Sand invited anyone for or against the Master Plan PUD Amendment approval to
speak.
Joe Freking, 1131 Amble Drive, expressed his concern abolJt traffic coming onto Guidant
North. He asked how many cars would be exiting md entering the campus during rush
homs. He asked what the traffic study said regarding traffic. He noted trying to chanllel
the traffic out of the north of the property will create additional backlJp of traffic.
Linda Amble, 219 Amble Road, expressed concern about traffic at County Road F and
Hamline. She asked how they could move lJp the plms, instead of waiting 12 years. Mr.
Parrish replied this has been a long-term issue. The challenge they had was dealing with
both the State and County. He noted that the County had indicated they were willing to
put in some type of a traffic control in that area, blJt the State had long-term plans for that
area. He indicated ifthis intersection would qualify as a hazardous intersection, the State
e
e
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~
EN HILLS
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
April 23, 2003
Agenda Item 6.A.1
Mayor md City Council
Peter Hellegers, City Planlle~
CV
Case #03-08
Ramsey County / Partners Public Works Facility
Hamline Avenue md Highway 96
Special Use Permit
Requested Action
The applicant is requesting a Special Use Permit to allow for a Public Works Facility.
Planninl!: Commission Recommendation
In Planlling Case #03-08 the Planlling Commission is recommending approval ofthe Special Use
Permit for the Public Works Facility with the following conditions:
1.
2.
3.
All necessary building permits shall be filed with the City Building Official.
All necessary signage permits shall be filed with the City Planller.
The number ofhmdicapped accessible parking spaces shall comply with the State
Building Code requirements.
The applicant shall slJbmit a landscape performance bond or other surety for
125% of the cost of materials and installation valid one full year from the date of
installation.
Detailed final grading, utility, drainage, and erosion control plans shall be
submitted to the City Engineer for approval.
Compliance with the applicable provisions ofthe Zoning Ordinmce.
4.
5.
6.
PC #03-08- CC Memo 04/23/2003 - Page 1 of 2
7.
Any applicable permits shall be filed with Ramsey County, the Rice Creek
Watershed District, the Minnesota Pollution Control Agency, and other regulatory
agencIes.
That the building material varimce as outlined in Item No. 13 meet the approval
of the City Engineer md Building Inspector.
That the oil and smd location on the site plan be deleted and the waste oil drop
off be incorporated into the existing County waste oil storage on the site md the
County come up with an acceptable method to convey that waste oil into their
container. If that is deemed unworkable the County come back to the City to
amend their site plan.
That the Imdscape plm include Imdscaping to the west side of the building not
knowing when the National Guard will build their facility.
8.
9.
10.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
DeadlineJor Al!encv Actions
The City of Arden Hills received the completed application for this request on March 4, 2003.
Pursuant to Minnesota State Stame, the City must act on this request by May 4,2003 (60 days),
unless the city provides the petitioner with written reasons for md additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Attachments
6Al-l
6AI-2
Planlling Commission Memo March 26, 2003
Letter from Resident received April 1, 2003 (was distributed to the Planning
Commission at their April 2nd meeting)
Letter from Residents received April 23, 2003
Planlling Commission Minute Excerpt April 2, 2003
6AI-3
6AI-4
PC #03-0&- CC Memo 04/23/2003 - Page 2 of 2
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Council Memo
. Attachment 6Al-l
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~HILLS
MEMORANDUM
DATE:
4.A
March 26, 2003
PC Agenda Item
TO: Planning Commission
FROM: Peter Hellegers, City Planner flL--
SUBJECT: Case #03-08
Ramsey County / Partners Public Works Facility
Hamline Avenue and Highway 96
Special Use Permit
Request
The applicant is requesting a Special Use Permit to allow for a Public Works Facility.
Overview
Surrounding Area
North Public and Institntional CC: Civic Center District Instilntional
R-l: Single Family Residential Single Family Detached
South Neighborbood Business District / N-B: Neighborhood Resideutial / Institntional /
Business District Vacant / Communi Commercial
East Public and Institutional CC: Civic Center District Institutional
Public and Institntional
(Mixed Residential - starts a CC: Civic Center District
West approximately 1,000 feet Institutional
west ofthe west end of the
Io'ect
PC #03-08 -- PC Report 03/26/03 - Page 1 of 10
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Public and Institutional
Institutional
CC: Civic Center District
35 acres (1,524,600 square feet)
Moderate grade to the western part of the property
Background
Thc Council md Plmning Commission held a joint work session prior to the February 10, 2003
Council meeting to discuss plans for the Ramsey County Public Works Facility (RCPWF).
On February 26, 2003 Ramsey County held a public open-house on the RCPWF to give residents
a chmce to view the proposed plms and answer any resident questions. Notices for the open
house were sent to over 800 residents.
Overview
The applicmt is proposing to construct a 250,360 square foot public works building that wOlJld
house llPproximately 155 employees. This building wOlJld centralize administrative and
engineering design offices, vehicle storage and maintenance areas, traffic signal md sign
fabrication shops, and road maintenance material storage. The Ramsey County Public Works
Department currently operates from a building at the corner of 694 and Rice Street in Shoreview,
md from administrative offices in the Ramsey County Government Center West Building in
downtown Saint Paul. In addition to Ramsey County Public Works the following agencies may
also occupy space within the Public Works Building:
. The City of Arden Hills Operations and Maintenance Department.
. Moundsview PublicSchQol District's Light Maintenance Division.
. The Ramsey County Soil md Conservation District (headquarters).
. Ramsey Cowty Libraries' Maintenance Fleet (3 spaces).
In addition to the Ramsey County / Partners PlJblic Works Facility (RCPWF) the Minnesota
Army National Guard intends to COllstruCt a 117,000 sqlJare foot maintenance facility (The
National Guard maintenance facility would provide routine and special maintenmce services on
various military vehicles) adjacent to the RCPWF at some point in the future. Co-location of
these facilities would allow the National Guard to utilize the County's fueling station, md also
allow the National Guard to use the Ramsey County lot for GlJard members' personal vehicles
on the weekends when the RCPWF would typically not be used. The RCPWF will provide
indoor or covered parking for all vehicles and equipment and the only potentially visible parking
PC #03-08 - PC Report 03/26/03 - Page 2 of 10
will be in the staff and public parking lots (which are separated from Highway 96 by a berm md
an access drive) which will house employees and visitors personal vehicles.
In accordance with this Special Use Permit, the applicmt has requested the following three
variances from the Zoning Ordinance:
· Maximum Building Height - 13 foot variance (see Site Plm Review, item #6: Height).
· Outdoor Material Storage - allowing outdoor material storage (see Site Plan Review,
item #1: Zoning).
· Exterior Building Materials - allowing materials not specifically allowed in the Civic
Center District (see Site Plm Review #13: Appearance).
Site Plan Review
The following provides an evaluation of site plan and related requirements based on the attached
plan set:
1. Zoning - Requires Variance for Exterior Storage
The Zolling Code states that Public Use Operations are permitted with a Special Use Permit
(Section 5.E) in the Civic Center District. The Zoning definition for public use is as follows:
Public Use: The use of any lot. parcel of land and any structure or building thereon
exclusively for public purposes by any department or branch of government,
federal, state, county or city, excluding independent school districts, without
reference to the ownership of said lot, parcel of land, building or structure.
(Section 2,D,115)
Other uses that could be applicable are truck garages which are not permitted in the Civic
Center District, and exterior storage (olJtdoor material storage) which is not permitted in the
Civic Center District (Section 5, E). The Zoning definitions for these uses are as follows:
Truck garage: A building that is used or intended to be used for the storage of motor
trucks, truck trailers. tractors and commercial vehicles exceeding one-
ton rated capacity. (Section 2,D.59)
Exterior Storage: The storage of goods, materials, equipment, manufactured products
and similar items not enclosed by a building. (Section 2,D,52)
Although it appears that a Truck Garage would be a reasonable classification, the defmition
seems to refer to commercial trucking yards similar to those in Roseville. Therefore, staff has
interpreted the Public Use Operation as the most accurate classification for the principal use
for this property. Exterior storage has been proposed for the site as an accessory to the
principal use, but is likely essential to the functionality of the facility. Staff has inquired
abolJt whether the exterior storage could be contained within buildings. However, the
exterior storage would not be more thm a few feet high, would be obscured from view by the
front left wing of the storage and maintenance building, and would only be for temporary
PC #03-08 ~ PC Report 03/26/03 - Page 3 of to
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storage (for example - before the brush debris is shredded to make wood chips). The specific
requirements of the Civic Center District allow for outdoor storage in "staging areas"
(Section 5,K,3,a) provided the materials do not remain on the ground for more than twenty-
four (24) hOlJrs (Section 5.K.3,a).
2. Lot Area and Setbacks -All Code Requirements Met
As the site data in the overview section indicates, the property is 35 acres, approximately
1,524,600 square feet. The property dimensions are approximately 946 feet wide by 1292
feet deep (626 feet wide by 428 feet at the narrowesVshallowest points). The CC: Civic
Center ZOnillg District requires a minimum lot area of20,000 square feet and minimum lot
dimensions of 100 feet in width and 100 feet ill depth. The following table highlights the
setback requirements:
Front Yard
60'
(required setback from State
Highways or COunty Roads)
124'
(the bulk of the building is
over 230' from the
ert line)
Rear Yard
· Principle
20'
600'
(storage md maintenmce)
27'
650'
storage md maintenance)
. Accessory
Side Yard Corner
10'
20'
Side Yard Interior
· Principle
10'/20'
(Min./T otaj for both sides)
10'
60'
(storage md maintenmce)
29'
(small vehicle wash)
· Accessory
3. Lot Coverage - Code Requirement Met
The CC: Civic Center District requires that no more than 40% of the lot be covered by
structure. The proposed building footprint is 250,360 square feet while the parcel is
1,524,600 square feet. This reslJlts in approximately 16% of the lot being covered by
structure.
4. Floor Area Ratio - Code Requirement Met
PC #03-08 - PC Report 03/26/03 - Page 4 of 10
The floor area ratio is obtained by dividing the sum of a buildings floor area by the amount of
the lot area. The floor area ratio (FAR) Canllot exceed 0.8 for the CC: Civic Center District. _
The FAR for this project is 0.17, mlJch less thm the maximum permitted. _
5. Landscape Lot Area - Landscape area requirement met; Landscaping requirements met
The minimum amount of lmdscape area for the CC: Civic Center District is 20% of the lot
area. The proposal shows 426,888 square feet of landscape area of the total lot area of
1,524,600 square feet or 28 percent. If the roads and boulevards are included in these figures
the totals become 500,408 square feet of lmdscape area or 33 percent of the total 1,758,813
square feet for the lot and the roadways to be constructed on this project. Either way it is
measured the lmdscape area exceeds the required 20 percent. Please reference the attached
colored enhanced site plan [Attachment 4A2] which better differentiates the sections of the
project site which are covered by buildings, impervious surfaces, md lmdscaped areas.
Under the City's Imdscape plan design requirements 782.38 caliper inches of trees are
required (the minimum total caliper inches required for trees cm be arrived at by dividing the
gross sqlJare footage of all floors of the building [250,360] by 320). The applicmt has
proposed 786 caliper inches of deciduous, coniferous, and ornamental trees on the property.
Caliper Inches of proposed trees are outlined on the table below
The coniferous trees proposed by the applicant actlJally fall somewhere between the
categories listed below as they are 3.33 caliper inches (8-foot height divided by 2.4). Staff _
has included the coniferous trees in the 2 to 3 inch caliper category. While the table shows _
that the proposed trees show a deficit of 34.19 caliper inches in the 2 to 3 inch category and a
deficit of3.71 caliper inches in the 3.5 to 4 inch, the proposed trees exceed the requirement
by 41.53 caliper inches in the 4.5 to 5 inch category. The net result is an excess of 3.63
caliper inches and in particular an excess in the largest category. Staff is very comfortable
with the landscaping provided and believes the result will be a site that has superior
screening md is more attractive.
1.2 Stories
50 % (391.19 inches)
30 % (234.71 inches)
20 % (156.47 inches)
Proposed # of
Caliper Inches
357 caliper inches
231 caliper inches
198 caliper inches
In addition to the trees outlined above, the applicant is proposing to plant approximately 142
shrubs.
PC #03-08 - PC Report 03/26/03 - Page 5 of 10
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6. Height - Requires Variance for Height of Salt/Sand Building
The maximum buildillg height allowed in the CC: Civic Center District is 35 feet. The
proposed elevations show a building height of 48 feet at the highest point of the Salt/Sand
storage building. The applicant is reqlJesting a variance of 13 feet to allow for the height of
the Salt/Smd Building. The height of the Salt/Smd building is necessary so that the long-
bed dump trucks will have adequate clearance for safely unloading the stockpile.
7. Parking. - Meets Code Requirementfor Spaces; Exceeds Parking Setback Requirement
No specific requirements for Public Works facilities are outlined in the Zoning Ordinance.
None specified for this use
285
The State BlJilding Code md ADA parking standards call for a minimum of? handicapped
parking spaces for parking lots of201-300 spaces. Six handicapped parking spaces are
shown on the Site Plm, however it appears that there may be two additional hmdicapped
spaces in the public lot which were not marked.
e Parking setback requirements'are highlighted below:
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Minimum Building Required Proposed at Shortest Point
Setbacks . .
Parking: ROW 20 Feet Access Drive: 62 Feet
Parking: Side 5 Feet 100 Feet
Parking: Rear 5 Feet 981 Feet
As the table.aboveinQi(;ates,Jhe proposed parking setbacks greatly exceed the requirements.
The entire parking area shall be curbed, surfaced and striped in accordance with City design
standards...
8. Access and Circulation. - Meets Code Requirement
Hamline Avenue will serve as the access to the property for both maintenance vehicles and
for passenger vehicles. The public access to the RCPWF will be via m access road that will
run along the SOlJth side of the property approximately 30 feet from Highway 96 at the
closest poillt. The maintenmce vehicle entrmce will be via Ben Franklin Avenue, north of
the current National Guard facility. This access patten} shOlJld minimize the interaction of
PC #03-08 - PC Report 03/26/03 - Page 60flO
the maintenance vehicles md passenger vehicles on the site. As part of this project Hamline
Avenue would function as a private access road (part of the road is on National Guard
property) for the County and for the Natiollal Guard. Hamline Avenue would not be
extended as part of this development.
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The applicmt has proposed including a bike rack on both the west md east sides of the
administration building, provision for bicyclists and other forms of pedestrian circulation
were encouraged in the Civic Center district. Civic Center requirements also call for my
internal sidewalk systems or paths to connect with adjacent planned or developed public
sidewalks and trails. As part of the Highway 96 reconstruction, a sidewalk will be included
along the north side of Highway 96 from Hamline Avenue east to match up with sidewalk in
front of the Army ReServe Center. The future development of the TCAAP may include the
extension of the sidewalk west of Hamline Avenue. At such time as the sidewalk is extended
west of Hamline Avenue, a connection should be made from RCPWF's internal sidewalk
systems to the public sidewalk. This would likely entail a connection between the concrete
entry walk and the public sidewalk.
9. Screening - Meets Code Requirement
Significmt landscaping is proposed to screen both the parking on site and adjacent
properties. Depending on when the new Natiollal Guard Facility is constructed to the west of
the RCPWF, there may be some screening problems on the west side of the property. Once
the National Guard Facility and thebeImS associated with that building are constructed, the _
RCPWF will be adequately screened.from the west. In addition, the current National Guard ,.
buildings will screen the building and yard from the east. The applicant has proposed lJSing
approximately 29, 8-foot Black Hills Spruce trees which would run along the east property
line from the right wing of tbe cold storage area to the rear property line. This foliage, along
with a 6-foot fence which is proposed, should adeqIJately screen the property from the east.
If the fencing proposed is a chain-link fence, Civic Center requirements state that the fence
shall have either a black or dark grcen vinyl coating.
10. Lighting - Meets Code Requirements
Lighting is identified in the plm set and appears to be consistent with the Zoning Ordinmce.
The Zoning Ordinmce requires that all lighting be directed away from adjoining lots or
public streets md must be hooded so that light is only directed onto the subject property.
11. Signage - None Currently Proposed
No signage has been proposed with this application. Signagc for this project would be
processed through a Signage Permit md would need to be within the maximum allowed
PC #03-08 - PC Report 03/261m - Page 7 of 10
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signage in Signage District 6 (Signage Ordinmce, Section 333.6, f) which allows for a
maximum of 60 square feet of wall signage, md 45 square feet of freestmding signage with a
maximum height of 12 feet.
Iffreestmding signage is to be utilized, staff would encourage the applicant use a monument
style sign to remain consistent with other nearby buildings on Highway 96, the Army
Reserve Building and the Arden Hills City Hall.
12. Grading and Utilities - Meets Code Requirements
The City Engineer's office has performed a preliminary review and did not have any
comments on this project. Special Use Permit approval should be conditioned on the
approval of detailed final grading, utility, drainage, md erosion control plans by the City
Engineer.
13. Aesthetics - Variance Requiredfor Building Materials
A building rendering and building elevations are included for your reference. The Civic
Center District requires that building materials be brick, stone, glass, or my combination
thereof (trim md accessories may be composed of metal). The applicant is proposing brick,
masonry, precast concrete wall panels, glass, and pre-fInished ribbed metal panel as the
primary building materials. The applicant has requested a variance to allow the precast
concrete wall panels and. pre-finished ribbed .metal panels as building . materials as these
materials are not expressly stated in the listing of permitted exterior materials. Pictures of
precast concrete wall panels have been included as Attachment 4 of the applicant's plan set.
The overall design of the building effectively utilizes portions of the building to screen the
le.ss desirable uses. The result is effective screening of the "yard" area and a mOre attractive
presence along Highway 96. The project design team has considered the materials and
building design element to assist the building more effectively blend with its surroundings.
14. Special Use Permit Analysis - Finding Required
A Public Use Operation is allowed by a Special Use Permit in the CC zoning district.
Section 8, D, 3, b of the Arden Hills Zoning Ordinmce states the City Council md Planning
Commission:
"...shall consider the effect of the proposed use upon the health, safety. convenience and
general welfare of the owners and occupants of surrounding land, in particular, and the
community as a whole, in general, including but not limited to the followingfactors:
PC #03-08 - PC Report 03/26/03 - Page 8 of 10
existing and anticipated traffic and parking conditions; noise, glare, odors, vibration,
smoke. dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; _
drainage; population density; visual and land use compatibility with uses and structures .
on surrounding land; adjoining land values; park dedications where applicable, and the
orderly development of the neighborhood and the City within the general purpose and
intent of this ordinance and the Comprehensive Development Plan for the City. "
The Planlling Commission must make a finding as to whether or not the proposed
Special Use Permit wOlJld adversely affect the surrounding neighborhood and
larger community as per the aforementioned factors.
Deadline for Aeenev Actions
The City of Arden Hills received the completed application for this request on March 4, 2003.
Pursuant to Minnesota State Statue, the city must act on this request by May 4,2003 (60 days),
unless the City provides the petitioner with written reasons for an additional 60 day review
period. The city may with the petitioner's consent extend the review period beyond the 120
days.
Options
I.
2.
3.
Recommend approval as slJbmitted.
Recommend approval with conditions.
Recommend denial. If the City denies the petitioner's request, "... it must state in
writing the reasons for the denial at the time that it denies the request".
Table for additional information.
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Recommendation
In Planning Case #03-08, staff recommends that the application for a Special Use Permit to allow
a county/public maintenance facility in the Civic Center District be approved subject to the
following conditions:
I. All necessary building permits shall be filed with the City Building Official.
2. All necessary signage permits shall be filed with the City Planller.
3. The number of handicapped accessible parking spaces shall comply with the State
Building Code requirements.
4. The applicant shall slJbmit a landscape performance bond or other surety for 125% of
the cost of materials and installation valid one full year from the date of installation.
5. Detailed final grading, utility, drainage, and erosion control plans shall be submitted
to the City Engineer for approval.
6. Complimce with the applicable provisions ofthe Zoning Ordinmce.
7. Any applicable permits shall be filed with Ramsey County, the Rice Creek Watershed
District, the Minnesota Pollution Control Agency, and other regulatory agencies.
PC #03-08 ~ PC Report 03126/03 - Page 90fl0
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__ Attachments
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4A-l
4A-2
4A-3
4A-4
Statement and Plm Set submitted by the applicant
Location Map
Letters/Notices from Residents
Color Enhmced Site Plm (Only included in packets for: PC, CC. Public Copy.
Press. Applicant, and Library)
PC #03-08 - PC Report 03/26/03 - Page 10 of 10
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Attachment 4A - 1
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'l'\~ HILLS
1245 West Highway 96
Arden Hills, Minnesota 55112
Phone (651) 634-5120
Fax (651) 634-4137
For Office Use Only
Planning Case No. 03-
Submittal Date
Application Accepted By
Receipt Number
Council Decision
Council Decision Date
2003 LAND USE APPLICATION
Applicant Information
Applicant:
Add ress:
f!.AvV\<&E'f' CO<JtJ1Y
6D WEST ~e.u.o00
&51- L.<QG. - 2.2<01
Go'5I-'2.c.>G.- 2'2.(,,4-
BRoCE. THom~ e.Co.~st:.'f' .MN.Uc;,
"/0 l3~ucE -rHOIl1PscN
Bt...I/D. , S u IT~ G>c"o
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Telephone No.:
Fax No.:
Email Address;
Property Information
Property Owner
Owner Address
Address of Property Involved:
. Legal Description:
S.EE. AlrAOHW Pr<oJE6T tIl.JF-o(<.MATitN
Property 10 No.:
Current Zoning:
Type of Use:
Property Acreage:
'-v
ape of ReQuest*
Comprehensive Plan Amendment ($300)
r:J Final Plat
r:J Minor Subdivision (lot spliUconsolidation) ($300)
r:J Planned Unit Development ($600)
r:J Preliminary Plat ($400 + $25 per lot)
r:J Rezoning ($300)
r:J Site Plan Review ($200)
a Special Use Permit or Amended Special Use Permit ($300)
r:J Vacation of Easement ($250)
r:J Variance (Sign Ordinance) ($250)
r:J Variance (Zoning Ordinance) ($250)
r:J Zoning Ordinance Amendment ($300)
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Page 1 of3
'Applicants are responsible for
reimbursement of consultant
fees associated with filing.
reviewing, and processing of
this application. Such fees are to
be paid in escrow up front or
upon receipt of statement from
the City of Arden Hills. Fees
include costs for consultants
retained by the City and include
consultant planning services.
attorney, and engineer.
Payment of park dedication
fees, established by City
Ordinance, are required with
certain procedures.
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Description of Request (also include a letter explained the project:
'5E-E ATIACMEl) POC0MENTS.
Filina Reauirements and Payment of Fees
The City requests that you make a pre-application meeting with the City Planner to discuss the
application process, requirements. and deadlines. The undersigned acknowledges that shelhe
understands that before this request can be considered, all required information and fees (including all
deposits) must be paid to the City in advance. If additional fees are required to cover costs' incurred by
the City, the City Planner has the right to require additional payment from one or more of the
undersigned, who shall be jointly Iiabie for such fees. Such expenses may include (but are not limited to)
direct city payroll and overhead costs. fees paid to consultants and other professionais, and the cost of
printing, mailing and supplies. The City may withhold final action on a land use application andlor rescind
prior action until all miscellaneous fees have been paid. Applicants are advised that an escrow deposit is
required at the time of the submittal of the Land Use Application to offset costs associated with the
proposed project.
Reauired Submittal Information
The City of Arden Hills requires the following submittals. True and accurate representation of the
requirements outlined in the procedural form for the specified type of request is the responsibility of the
applicant.
. A certified land survey.
. Site plan(s) (for all development projects).
. Five (5) large scale copies, folded insets no Jarger than 8 Yo" x 14" with the print side facing out,
. Fifty (50) copies of 11" x 17" reductions of ALL PLANS MUST BE 3-HOLE PUNCHED AND Z-
FOLDED.
. Mailing labels of all properties within 350 feet of the property (this information may be obtained from
Ramsey County).
Completellncomplete Applications
An incomplete application will delay the processing of land use requests. The application approval time
commenCes and an application is considered officially filed when the City Planner has received and
examined the application and determined that the application is complete. The decision whether the
application is complete or incomplete shali be made within ten (10) business days following the submittal
of the application. When the application is deemed to be "complete" it shall be placed on the agenda of
Page 2 00
the first possible Planning Commission meeting occurring at least thirty (30) days from the date of official
submission of the application.
. Notice of Meetinq Attendance
In order for the Planning Commission and the City Council to consider any application, the applicant or a
designated representative must be present at the scheduled meeting, If not, the matter will be tabled until
the next available agenda.
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Aqenda Deadline and Meetin!:l Schedule
The deadline for submittal of land use applications is required according to the schedule outlined below.
There are no exceptions. All Planning Commission meetings are held on the first Wednesday of each
month at 7:00 PM. City Council meetings are held the last Monday of the same month at 7:00 PM.
Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills,
Minnesota 55112. unless otherwise stated. Applicants are advised that additional meetings and/or
workshops are scheduled when necessary upon approval of the Planning Commission.
2003 SCHEDULE (*subject to chanae)
TENTATIVE TENTATIVE
PLANNING CITY COUNCIL
APPLICATION COMMISSION MEETING
DEADLINE MEETING* DATE'
DATE' (Generally held on (Generally held on
(Monday) 1" Wednesday at 7:00 p.m.\ last Mondav at 7:00 o.m.)
December 9 J~rn0ary 8 ... ..., ;.. . JanUerli 27
January 6 February 5 February 24
Februarv 3 . .;March 5 .'. . MarGh""31 .
March 10 April 2 Amil 28
April 7 l'l1ilv7 .... I . ilia" 27
May 5 June 4 June 30
June 9 ,Jtllv9 ........... . Jul\i28 ..
June 30 Auaust 6 Auaust 26
Au~ust 4 ... . SaP:jember3' .... .... . Seotember 29
September 8 October 1 October 27
October 6 . . .... .'.. toiIl:\vemberi5 .i . November 24 ......
November 3 December 3 December 29
Acknowledqement and Siqnature
I acknowledge that I have read all of the information listed in the City of Arden Hills Land Use Application
and fully understand t I responsible for all costs incurred by the City related to the processing of
this ap 'cation
ak;;;3
Date
Please contact the City Planner at (651) 634-5120 if you have any questions regarding your application.
Page 3 00
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ARCHITECTS
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Ramsey County Public Works
Special Use Permit.
Information Index
1. SubmirtalInformation Checklist
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Project Information
3. Attachment 1: Design Concept - Artist Rendering
4. .c\ttachment 2: Traffic Study
5. Atmehment 3: Environmental Assessment
o. Attachment 4: Image Examples of Precast Concrete Exterior \Vall Panels
.'\ttachment 5: View from City Hall
R. Atmehment 6: Site Light Fixture Examples
Drawing Sheers - See Sheet 101 for complete index of included sheers.
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Information Checklist
Ramsey County Public Works
Special Use Permit
The City of l\rden Hills requires the submittal of a ccrtiEed land survey and site plan(s) for all development
projects in the City. The City requires five (5) largc~scale copies, folded in sets no larger than 8 1/2" X 14" with
the print side facing out plus fifty (50) 11 " x IT' reductions three-hole punched. Tnrc anq accurate
representatives of the foll<)\vlng requirements is the responsibility of the applicant. In all cases, the survey
and site plan shall contain~
Complete Incomplete N/A General Information
0 0 0 Legal description.
See sheet 240
0 0 0 North point and graphic scale.
See all '200' sheets
0 0 0 Benchmark information.
See sheet 240
0 0 0 Date of Survey.
- See sheet 240
C 0 0 Name of surveyor aod registration number.
See sheet 240
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checklisr.doc
Proiect Infornlation
Name of project.
See text docun1cnt
Location of project and assigned site address.
See text document
Name and address of o\vner/ dc\;elopcr.
A separate statement describing the intended use of the property and why
the City should approve the request.
See text document
Site IBuilding Plan Information
Boundary lines of project site, including dimensions at a scale of not less
than (1) inch to fifty (50) feet. (Iron monument must be shown.)
See sheet 241
Existing and proposed topographic information at t\vo (2) foot intervals
extending 100 feet from the exterior boundary.
See sheet 242
Adjacent streets and rights-of-way.
See sheet 240
Principal building locations(s), dimensions, and setbacks.
See sheet 241
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0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
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ch:ccklist.doc
Preliminary building floor plans and exterior elevations drawn to a
minimum scale of 1/8" = 1'.
See '400' sheets
Accessory building 10cation(s), dimensions, and setbacks.
See sheet 241
Calculation of total building coverage.
See sheet 241
Calculation of impervious/hard surface coverage.
See shect 241
DrhT\Vay and sidC\valk location.
See sheet 241
fences and retaining walls.
See sheet 241
Environmental Inforlnation
Shoreland boundarv (including official OHW elevation).
NA
Wetland boundary (including a copy of the dclineotion report).
NA
FootpJain! floodfringe boundary, including elevations at building and lot
corners, NOTE: The lo\vcst floor elevation (including basement) mllst be
included.
NA
Easement Infornlution
Private and public easement locations and dimensions.
None see sheet 240
Utilities and rights-of-\'vay casements, including manhole elevations, pipe
elevations) and sizes.
NA
UtHities and Infrastructure Information
Utilities plan - sizes, and locations:
See sheet 244 (or below)
Sanitary sewer
\"\-'ater main
35 MBH
Nrrrural gos lorrd
1860 KVA or
2240 1\ (a)480V
Electrical load
Storm sewer design, catch basin
inverts and locations, NlJRP pond dimensions.
Please include drainage cllculations.
Surface \vater collection and conveyance features,
including arrows indicating the direction of
surface water Ho\v over the mar of proposed
contours.
Page 3
e Complete Incomplete N/A
Surface water ponds, drainage ditches, anu
wetlands.
0 0 0 Grading plan. Existing and proposed contours shall be provided in two (2)
foot contours,
See sheet 242
0 0 0 'Traffic study, including tmftle flow and existing and projected volumes in"
and around the subject property. t-.:OTE: Information must he prepared by
a professional engineer.
See text document, Attachment 2
Other Considerations
0 0 0 Submittal of proposed exterior finisl") rnarerials.
See '440' sheets
0 0 0 Parkland dedication.
NA
0 0 D Parking lot dimensions, hard surface calculations, :lCcess drive locations,
typical stall dimensions, and handicapped staJ11ocations.
See sheet 241
0 D 0 r ~andscaping plan.
See sheet 250/251/252
LOG~tion, size, ::lnd species of all proposed plane
- n1z.tcrials.
Location, size, and species of all existing plant
mareriab over 4" in di;mletcr.
Planting dct;lil~.
0 D D Lighting pl~n_
See sheet 902
0 D 0 On-site signage, including silt, material::" location, color, etc.
See sheet 243
0 0 0 Photographs sho\ving the location of the proposal and its relationship to
the site and existing buildings.
NA
0 0 D Computer photo-simulation(s) or a model at a scalc no smaller than 1/16"
= l' fot ptOjccts exceeding $1,000,000.
See text docmnent, attachment 1
0 0 C Dumpster location(s) and screening.
See sheet 241
0 0 0 Type, location, and trc:1tment of exterior mechanical equipment.
See sheets 450 & '440' sheets
0 0 [J I\hiling labels for all properties \vithin 350' of the application address.
Included
--
checkliscdoc
Page 4
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Arden Hills Special Use Permit
Proiect Information
Name of Project: Ramsey County/Partners Public Works Facility Project
Location of Project: No address assigned to date. The site was formerly known as US
Department of Army, Building 576, Twin Cities Army Ammunitions
Plant. See legal description.
Name! Address of Developer Owner:
Ramsey County
Ramsey Coumy Property klanagemem
Mr. Julio A. Mangine Ill, Director
50 West Kellogg Boulevard, Suite 660
Saint Paul, MN 55102
(651) 266-2261
Separatc statement describing the intended use of the propel1y and why the city should
approve the request:
Introduction
Ramsey Coumy requests a Special Use Permit from the City of Arden Hills to construct a
new Public Works Facilily on a 35- acre parcel that is part ofa larger property known as
the Twin City Army Ammunitions Plant (TCAAP) Sileo The new 250,000 gross square
foot building pla/1llCdfor this former federallLmd will bring together the 155 emplovees
of the County's Public Works Departmemfor thefirsl time in 20 years. The Coumy's
Public Works DelJartmenl currentlv operates in an aoin" oaraaefiacilitv in SllOreview
.. ,:, t'J c')....") ~
ami from adnlinistrative offices in the Ramsey COllmy Govemmel1l Cel1ler West Building
in dowl1lown Saim Paul. The new Arden Hillsfacility will cemrali~e administrative and
engineering design offices, vehicle storage and maimenance areas, trafJic signal and sign
fabrication shops, and road maimellallce material storage areas. The building's location
along Highway 96, a major artery through the Coul1ly's northern suburbs, is essemial to
providillg timely road cOllstruclioll and maimenance services year-round throughout lhe
County.
The Project Design Team
This major Ilew facility for Ramsey County will be designed and built by a professional
team headed by Mortenson Construction \vith BWBR Architects as ArchitecI of Record.
The team was competilively selected and has to-dale prepared the Building Program.
Master Site Plan, and Schematic Design for the Coumy'sfacllity. Coul!ty alld City
representatives have met imellsively over the past 3 lIlomhs with the Project Desigll Team
to formalize the building program and guide the design of the expansive, single-level
structure.
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Project Schedule
The Project Site has undergone a carejill and complicated deconstruction process over
the past several months. The tentative Project Schedule calls for construction on the
cleared site to begin late summer of this year, with completion anticipatedfor the latefall
of2004.
Project Partners
As this project has developed over the past three years, Ramsey County has welcomed
other public agencies' interest in partnering with the County on the redevelopment of this .
portion of the TCMP Site. Planning discussions have yielded an overall site
development plan that includes the following agencies:
. The City of Arden Hills will occupy approximately ten percent ( 1 0%) of the new
building. The City intends to operate their public worksflll1ctions from this location,
which is just west of the City Hall Offices on Highway 96; -
. The Moundsview Public Schools will OCCliPy approximately seven percent (7%) of the
new facility in order to operate their Light Maintenance Divisionfrom this Highway 96
location. This group is responsible for general grounds maintenance at the district's
various school sites;
. The Ramsey Soil and Conservation District intends to relocate its headquartersfi-om
leased space in Roseville, to abow 2,300 square feel in the administrative office area of
the new building;
. The Ramsey County Libraries are providing jill1ding for three library vehicle spaces in
the new garage in order to protect their maintenance fleet, which travels throughout the
northern Sliburbs daily to service the system's multiple library locations.
In addition to Ramsey County's new facility, a second building project is plannedfor an
adjacent site on the TCMP property. The lvli71nesota Army National Guard (AINANG)
intends to operate this 117,000 square joot maimenance filcility to provide routine and
special maintenance services on various military vehicles. The co-locatioll of the County
alld lIlilitary/ilcilities allows.for both orgalli;atiolls to lIse the COlllztv'sfiieling station.
Site Access alld On-site Parking
Hamline Avenue will provide general access to the project sites off of Highway 96. Both
sites have been desiglled to separate operational traffic (trucks, road equipment, large
military vehicles, etc.) from personal vehicle and visitor traffic. Operational traffic will
enter the County Public Works site and the MNANG site from Hamline Avenue and Ben
Franklin Road on the north. Site access and parking jor the staff"s personal vehicles and
for public visitors will be via an access road approximately 50 feet north o{Highway 96.
Parking for 285 personal vehicles has been identified in the site plan. In addition, the site
design provides indoor or covered parkingfor all vehicles and equipment used by the
County, the City. the School District, and the Library as per the City's zoning
requirements.
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Special Use Pennil Requirements
Ramsey County /uls worked diligemly to develop this project in accordance with the
City's Special Use Pennit requirements. We believe the Project Design Team has in all
cases met, and in some cases exceeded, the City's expectations for the Projecl as Olalined
in the City's letter to the Ramsey County Board of Commissioners, daled January_iS,
2002. Three major items identified by the City became the focus of the Project Design
Team's work:
. Zoning. This project design adheres to the high quality standards set by the City for
specljication o{building materials and landscaping features. Overhead garage doors,
parking lots, and other 1lI1sigl1lly elements have been creatively screened. Indoor parking
has been idemljied for all maintenance vehicles and related equipmcm. The site design
was developed with an understanding of the need to soften the view of the new facility
from the south, along Highway 96 andji-om the residemial area sonlh o{the Projecl Sile;
. Project Design. The design is consistent with the City's direction to use high-quality
materials for both the building and the landscaping. The new structure should have a
use{ullife of 50-plus years and its design will be accommodating to future area
developmellts. Extensive use ollandscaping materials and benning has been idelltified in
the schematic design with the goal ofpresen'ing the best natural features of the site.
. Process. Ramsey COHnty has worked effectively with our public partners to
accommodate all our Ileeds while meeting strict fillancial parameters. Several Ardell
Hills represematives have played active roles ill the desigll of the Arden Hills portion o{
the facility specifically as well as the overall building design To date, the County has met
with the City's Maintenallce Facility Task Force, appeared before the City Coullcil ill a
workshop sessioil. and invited over 800 Arden Hills residems near the site to attelld an
open house soliciting tlwir comments Oil the schematic desigll plans for the project.
Ramse}' County remains com mitred to ensllring on-going communication among the
Pro)'ectpartllers and encouraUillO the exchmlOe oj'creative ideas as we l,roceed to
.000.
develop the project.
Additional Information
· The Environmental Assessmel1l used in the cOllsideration of land transFer is also
included and serves for information only. A new Environmental Assessment is not
required for this project since the occupied portion of the building (excludes parking
areas) falls under the minimum size per State guidelines,
· The traffic study completed for this proiect is included in Attachment 2.
· Other attachments offered for information purposes include an artist's rendering of
the exterior (Attachment i), e.xamples of proposed quality of architectural precast wall
panels (Attachment 4), conceptual view of site from City Hall (Attachmel1l 5), and
proposed site lighting fixture speCification sheets (Attachrnent 6).
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Requested Variances
The current Civic Center zoning designation for the property under consideration is this
Special Use Pennit defines standards as outlined on the Site Plan. The County requests
standards variances for three issues: Maximum Building Height, Outdoor Storage, and
Exterior Building Materials.
. Maximum Building Height (35 feet)
The proposed height of building for the housillg of salt and sand is 48feet.
MPCA requires new salt and sand storage stmclures 10 have the materials covered and
eliminate potential mn-off conditions. The proposed building structure is a tensile fabric
membrane cover on galvanized framing on concrete walls. The shape of this building
system covers material in an efficient manner. The height is dicratedfor a safe and
efficient operation and industry standards.
Long bed dump trucks require 30feet of vertical clearance half of the width of the
building for safe unloading to the stockpile. From-end loaders will load trucks within the
building and under cover.
171is similar structure can be found throughout the state at many Minnesota Department
of Tramportationfacilities and many county facilities (Dakota County's stmcture is less
than 6 lIlonths old). See the drawings for plans, elevations, and section through the
proposed building.
. Outdoor Material Storage
17w project's building components have been sited in a manner, together with
extensive landscaping alld benning to screell the outdoor materials. Thefootprim of
the primary building screens sightlinesji-OIn the south, with the gemly arcing building
separating the 'public' sidefrom the '1vorkillg' side of the project. Landscaping and
buildings screen materials from the east and north property lines.
The National Guard project adjoins on the west side 10 limit the visibility ololltdoor
storage from the far west.
.
Exterior Building Materials
The proposed project exterior materials include brick, masonry, precast concrete
wall panels, glass, and pre:finished ribbed metal panel. Precast concrete and pre-
finished metal panel are not materials ,Ipecifically allow in the Civic Cellter
standards. The material selection and placement was deliberate as they relate to
.limction and the immediate environment.
Brick is proposed on the southern portion of the main building nearest public contact.
Precast concrete is proposed for the primary building north of, and including, the
arcing portion of the plan. Concrete is an excellent material in the 'yard'
environment. The textured panels, teamed with the shear distance away from the
public realm, will provide a very consistent building color and appearance, while
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affording great economies for all of the project partners. Precast concrete is also
recognized as an environmentally responsible means of construction. Portions of the
upper exterior elevations are illustrated with pre-jinished ribbed metal panel. This
material is proposed on portions of all buildings. The composition of the building's
image is greatly enhanced with consistent use of this material throughout the project
over brick or precast panels and serves well as a material to transition above the
building roof line to screen mechanical units (see roof plan) without visual
interruption. The material's ribbedface will also offer a unique texture of shade and
shadow to aid in reducing the scale of the project. Refer to the drawings for
explanation of exterior material locations,
In summary, Ramsey Coullty and the Project Design Team have worked diligently to meet
the expectations of the City for the site and building design of the new County Public
Works Facility, We are motivated to share efficiencies, resources and technical
knowledge with our partners, Ramsey County is committed to making this Public Works
Facility Project meet the needs of our departmellt and our partners within the
requirements of the City of Arden Hills
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Ramsey County Public Works
Special Use Permit
Attachment 1: Artist Rendering
The view of this perspective rendering is approximatelv 80' ahove thc intersection of
Highway 96 and Hamline A venue. The parking lot in the foreground is the public lot shown
on the site plan.
i\Iaterials proposed arc noted.
In the background of the rendering is rhe future Army National Guard facility.
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Ramsey County Public Works
Special Use Permit
Attachment 2: Traffic Study
A traffic study was completed to determine impacts on the adjacent roadway system related
to the proposed Ramsey County Public \vorks and Army l\:ational Guard l'acilities,
SUtTllUary and conclusions arc found at the end of the docutnents. In regard to the
recommendation of the study to lengthen tile south bound through lane south of CSAH 96
is being studied further by the County. Jim Tolaas, COLLnty Project Engineer for the
Highway 96 Improvement Project, states the Count, will now monitor and gain additional
data to further substantiate the traffic scudy findings for this issue.
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~CONSULTING
GROUP,
IN C.
Transportation' Civil. Structural' Environmental. Planning' Traffic' Landscape Architedure . Parking
SRF No. 0024660
FINAL MEMORANDUM
TO:
Brucc Thompson
Assistant Director of Property Management
RAMSEY COUNTY
FROM:
Patrick Corkle, P.E., P.T.O.E., Associate5\t-
Renae Comelius, Engineer
DATE:
March 3, 2003
SUBJECT:
TRAFFIC STUDY FOR RAMSEY Cou,rry PUBLIC WORKS FACILITY AND MIJ\"NESOTA
ARMY I\"ATIONAL GUARD FACILITY IN TIlE CITY OF ARDEN HILLS
Introduction
As you requested, we have completed a traffic study for the proposed Ramscy County Public
Works and the Minnesota Army National Guard facilities located in the northwest quadrant of
CSAH 96 and Hamline A venue in the City of Arden Hills (see Figure I: ProjcCi Location). The
purpose of this study is to dctcrmine the traffic impacts on the adjacent roadway systcm related to
the proposed devclopment. This study includes a traffic operations analysis during the a.m. and
p.m. pcak hours for cxisting and future build conditions. All access to the sitc will be to/frGm
CSAH 96 at Hamline Avenue.
Existing Conditions
Traffic operations for existing conditions were analyzcd at the following key intersections:
· CSAH 96 and Snelling A venue
· CSAH 96 and Hamline A venue
These intersections are incllJded in the current construction project on CSAH 96. This analysis
will be used to determine the geometric layout of these intersections. The intersection of CSAH
96 and Lexington A venue typically would have been analyzed for this study, however it was
included in the previous construction project on CSAH 96 and geometrics have alrcady been
established.
One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443.
Telephone (763) 475-0010 . Fax (763) 475-2429 . http:/ /www,srfconsulting.com
An Equal Opportunity Employer
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0024660
March 2003
PROJECT LOCATION
RAMSEY COUNTY PUBLIC WORKS FACILITY AND
MINNESOTA ARMY NATIONAL GUARD FACILITY TRAFFIC STUDY
Ramsey County
Figure 1
C<h\~\:J.TJNC GJl.Ol'I'. INc.
e
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--
, Mr. Bruce Thompson
1
- J -
March 3, 2003
Current traffic controls include signalization at the intersection of CSAH 96/Hamline A venue
and side-street stop control at the intersection of CSAH 96/Snelling Avenue. SRF Consulting
Group collected a.m. and p.rn. peak hour tuming movement counts in December 2002 at both
key intersections. Traffic volumes collected by SRF for thc intersection of CSAH 96/Hamline
Avenue were significantly higher then volumcs cOunted for the Guidant Traffic Impact Study
performed by Parsons Transportation GrolJp in July 2002, More specifically, the westbound left-
turn volumc at the intersection of CSAH 96/Hamline Avenue was approximately 400 vehicles
higher. Westbound left-turning vollJmes at this intersection are expected to fluctuate
significantly on a daily basis, based on conditions on the adjacent roadways and on l-35W.
Based on available data provided by Ramsey County, this higher volume was determined to be a
better rcpresentation of existing conditions, and was used for this analysis. It should be noted
that this volume is most likely slightly highcr thcn what would occur on a typical day. Existing
geometries and peak hour traffic volumes for the key intersections are shown in Figure 2.
A traffic opcrations analysis was conducted for the a.m, and p.m. peak hours at each of the key
intersections to determine how traffic cUITcntly operates within the project area. AIJ signalizcd
interscctions were analyzed using Synchro, with the SimTraffic simulation software. The
unsignalized intersections were also analyzed using the Highway Capacity Softwarc. Capacity
analysis results identify a Level of Servicc (LOS), which indicates the quality of traffic flow
throlJgh an intersection. Intersections are given a ranking from LOS A through LOS F. LOS A
indicates the best traffic operation, with vehicles experiencing minimal delays, LOS F indicates
an intcrsection where demand exceeds capacity, or a breakdown of traffic flow. LOS A through
D are generally considered acceptable by drivers. LOS E indicates that an intersection IS
opcrating at, or very near its capacity and that vchicles expetience substantial delays.
The traffic opcrations at an unsignalized intersection with side-street stop contrcl can bc
described in two ways. First. consideration i.s given to the overall intersection level of service.
This takes into account the total cnteling volume into the intersection and the capahiliry of the
intersection to support these volumes. Second. it is also important to considcr the leve! of
service on the side-strcet approach. Since thc mainline does not have to stop at an L111signalizcd
intersection that has side-street stop control, the majority of intersection delay can be atttibuted to
the side-street approaches. It is typical of intersections with higher mainline traffic volumes to
experience high levels of delay (poor levels of service) on the side-street approaches, but an
acceptable overall intersection level of service during the peak hour periods,
Results of the analysis shown in Table 1 indicate that both key intersections cun-ently operate at
an overall acceptable LOS D or better during thc a.m. and p.m. peak hours, with existing traffic
controls and geometric layout.
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March 3, 2003
Table 1
Existing Capacity Analysis
Level of Service Results
! Level of Service
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A.M. Peak
T' I I
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CSAH 96/Snelling Avcnuc AID I
CSAH 96/Hamline Avenue D 1=-~ D
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*' Indicates an unsignalized inh::rsection. The overall LOS is shO\vn l~lllO\Yed by the worst approJch LOS.
Proposed Development
The proposed development is the relocation of the Ramsey County Public Works operation along
with other governmental maintcnance operations. to the northwest quadrant of CSAI-I
96/Hamline Avenuc, with full completion expected by year 2005 (see Figure 3: Proposed Site
Plan). The north approach of Hamline Avenue at CSAH 96 is currently only an access roadway
to the Milmesota Army National Guard Vehicle Storage facility. This roadway will also provide
the only access to the proposed Ramsey County Public Works Facility and a new Minnesota
Army 1\ational Guard Field Maintenance Shop.
Traffic Forecasts
Traffic fi)recasts were dcvclopcd !(lr year 2005. Forecast volumes for year 2005 represent onc
veal' after the proposed development is constructed. A two-pcrcent yearly gn)\\th rate was used
to account for grov\1h in background traffic volumes. This gro\\1h rate is based on rccelll
historical grovvth trends on roadways within the study area and is consistent with the percentage
used for the Guidant Traffic lmpact Study.
T rip generation cstimates t,x the proposed development were generated for the a.m./p.m. peak
homs based on employmcnt information that was provided by Ramsey County and the Army
National Guard. The a.m. peak hour for the Ramsey County Public Works facility occurs during
the peak hour of CSAH 96, however the p.m. peak hom for this facility is ITom 3: 15-4: 15, which
is before the p.m. peak hour on CSAII 96. ln order to represent a worst-case scenario, it was
assumed the all employees arrive and leave work during the peak hours for CSAH 96. In
addition. it was assumed that 30 percent of the Ramscy County Public Works employees and 10
percent of the Army National Guard employees will leave the site in a work vehicle shortly aftcr
their arrival. Ten-percent of employees at each facility will return just before leaving work for
thc day. These additional trips were ineluded in the a.m. and p.m. peak hours. Trips gcnerated
for the proposcd Guidant facility for year 2005 were also added to the forecasted volumes. The
trip generation results are displayed in Table 2.
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March 3, 2003
Table 2
Trip Generation Estimates
, ~peak P.M. Peak
Land Use , Sizc
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ProDosed Development I ,
, I
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Public Works Facility i 130 Employecs i 130 I 39 I 13 , 130
AmlY Guard Facility 1100 Employees 1_100. ! 10 10 j.. 100
I
Thc directional trip distribution for thc proposed sitc-generated trips was developed based on
existing travel patterns in the area. Figure 4 displays the directional distribution percentages for
the proposed development. The combination of background traffic and trips generated by the
proposed development is shown in Figurc 5 for year 2005, tor the a.m. and p.m. peak hours.
2005 Build Traffic Operations Analysis
To ddermine how ,veil the existing roadway system will accommodate the proposed
development. a traftic operations analysis was conducted for the a.m. and p.m. peak hours for
year 2005, The future operations analysis assumes that the programmed improvements at CSAll
96/Hamline Avcnue will be in place. These improvements ineludean additional westbound leit-
tllrn lane and a southbound through [unc going away irom the intcrsectiun that ends
approximately 500 feet south ofthc intersection. These base geometries arc showu in figllre 5.
As shown in Table 3. one of the intersections is expected to operate at an unacceptable level or
service undcr year 2005 build conditions, with existing traCJk controls and basc gcomclrics.
Table 3
Year 2005 Capacity Analysis
Level of Service Results
Intersection Level of Senice
A.M. Peak I P.M. Peak
I I
CSAH 96/Snelling Avenue " r- AID J AID
~C;AH 96/Hamline Avenue ~ C i E1
* Indicates an unsignalized intersection. The overall LOS is sho\vl1 followed by the \Vor5t approach LOS.
1 Level of service results are borderline DiE and can be improved with the recomm..::nded improvements.
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Mr. Brucc Thompson
-10-
March 3, 2003
The traffic generated by thc proposed Public Works and Army Guard Facility do not generate the
need for additional improvemcnts above those programmed. The traffic projected from the
Guidant Development along with the background traffic growth and thc higher volumes observed
from the recent traffic counts develop the need for additional improvements' for these
intersections to operate at a LOS D or better.
The following improvements are needed for the intersection of CSAH 96 and Hamline A venue to
operate at an acceptable level of service dming the peak homs under year 2005 build conditions.
Although the intersection is opcrating at an overall LOS C during the a.m. peak hour, the
southbound merge area for westbolJnd left-turning vchiclcs is not long enough to accommodate
the a.m. peak hour vollJmes and therefore backs up into thc intersection. It is cstimated that this
length should be at least 850 feet. Operations during the p.m. peak hour are borderline L OS DiE
due to the increase in eastbound through and northbound right-turning vehicles. It is
recommended that the northbound right-turn lane bc extended as far as possible to accommodate
the high volume during the p.m. peak hour. In addition. consideration should be given to adding
a northbound right-turn overlap signal indication. These recommended improvements will
improve intersection operations to an acceptable LOS D.
Summary and Conclusions
The relocation of the Ramsey County Public Works operation is proposcd on a currently vacant
sitc (building currently under demolition) located in the northwest quadrant of CSAH 96 and
Hamline A venue in the City of Arden Hills. Thc site of thc Minncsota Anny Guard Maintenance
Facility is currently vacant. The purposc of this study is to examine the impacts this
development would have on the adjacent roadway system.
Based on the analysis, the following conclusions and recommendations are offered for your
consideration:
· All key intersections cUITently operate at an acceptable overall LOS D or better during the
a,m. and p.m. peak hours, with existing geomctr1cs and traffic control.
· Under year 2005 build conditions, the intersection if CSAH 96/Snelling Avenue is
expected to operate at an acceptable overall LOS D or better during the a.m. and p.m.
peak hours, with existing traffic controls and base geomet11cs. The intersections of
CSAH 96/Hamline Avenue is expected to operate at an unacceptable lcvels of service
during peak hom conditions dlJe to additional traffic other then that generated by the
proposed construction.
. Under year 2005 build conditions, it is recommended that thc lcngth of the additional
southbound through lane leaving the intersection of CSAH 96/Hamline A venue be
extcnded to 850 feet, to accommodate the heavy a.m. peak hour volumes. It is also
recommended that the northbound right-turn lane be extended as far as possible to
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Mr. Bruce Thompson
- II -
March 3, 2003
accommodate the high volume during the p.m. peak hour. In addition. consideration
should be given to adding a northbound right-turn overlap signal indication. These
recommended improvements will improvc interscction operations to an acceptable LOS
D. It may be possible to add these additional improvements to thc CSAH 96 construction
project proposed by Ramsey County for year 2003/2004.
.
The proposed Ramsey County Public Works Facility and the Minnesota Army Guard
Facility do not generatc the need for any roadway improvements.
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Ramsey County Public Works
Special Use Permit
Attachment 3: Environmental Assessment
The attached document is provided for information only. This document was originally
created for the considerations of transfer of Federal land for a maintenancc facility.
An EA W is not required for the proposed facility per the following:
Greg Downing, MPCA, identified the note on Page 23 of the Guide to lvlinnesota
Environmental Review Rules at the bottom of the Industrial, Commercial and Institutional
Facilities section that reads: "Gross rloor Space is the total square footage of all floors,
including all sb:uctures on the site, but not including parking spaces or approach areas
(4410.0200, subpart 35)."
This project is under the minimum square foorage requirements.
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ENVIRONMENTAL ASSESSMENT
FOR
LAND TRANSFER
FROM
TWIN CITIES ARMY AMMUNITION PLANT (TCAAP)
TO RAMSEY COUNTY
at
Twin Cities Army Ammunition Plant
Arden Hills, Minnesota
4700 Hwy 10 - Suite A
Arden Hills, Minnesota 55112-3928
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TABLE of CONTENTS
1.0 INTRODUCTION
1.1 Location of the Proposed Action
1.2 Purpose of and Need for Proposed Action
1.3 Regulatory Compliance
2.0 DESCRIPTION OF THE PROPOSED ACTION AND ALTERNATIVES
2.1 Proposed Action
2.2 Alternatives to the Proposed Action
2.2.1 Alternative 1 - No Action
2.2.2 Alternative 2 - Transfer Property to Ramsey County
3.0 AFFECTED ENVIRONMENT
3.1 Environmental Management
3.2 Land Use
33 Air Quality
3.4 Water Resources
3.5 Geology and Soils
3.6 Noise
3.7 Transportation
3.8 Installation Restoration Program
3.9 Prehistoric and Historic Sites
3.10 Utilities
3.11 Socioeconomic Characteristics
3.12 Vegetation
3.13 Wildlife
3.14 Construction Effects
3.15 Permits Required
3.16 Public Health and Safety
3.17 Environmental Justice
40 ENVIRONMENTAL CONSEQUENCES OF THE PROPOSED ACTION AND
ALTERNATIVES
4.1 Environmental Managernent
4.1.1 No Action
4.1.2 Proposed Action
4.2 Land Use
4.2.1 No Action
4.2.2 Proposed Action
4.3 Air Quality
4.3.1 No Action
4.3.2 Proposed Action
4.4 Water Resources
4.4.1 No Action
4.4.2 Proposed Action
4.5 Geology and Soils
4.5.1 No Action
4.5.2 Proposed Action
4.6 Noise
4.6.1 No Action
4.6.2 Proposed Action
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4.7 Transportation
47.1 No Action
4.7.2 Proposed Action
4.8 I nstallation Restoration Program
4.8.1 No Action
4.8.2 Proposed Action
4.9 Prehistoric and Historic Sites
4.9.1 No Action
4.9.2 Proposed Action
4.10 Utilities
4.10.1 No Action
4.10.2 Proposed Action
4.11 Socioeconomic Characteristics
4.11.1 No Action
4.11.2 Proposed Action
4.12 Vegetation
4.12.1 No Action
4.12.2 Proposed Action
4.13 Wildlife
4.13.1 No Action
4.13.2 Proposed Action
4.14 Construction Effects
4.14.1 No Action
4.14.2 Proposed Action
4.15 Permits Required
4.15.1 No Action
4.15.2 Proposed Action
4.16 Public Health and Safety
4.16.1 No Action
4.16.2 Proposed Action
4.17 Environmental Justice
4.17.1 No Action
4.17.2 Proposed Action
50 CUMULATIVE IMPACTS
6.0 RELATIONSHIP BETWEEN SHORT-TERM USE OF THE ENVIRONMENT AND
THE MAINTENANCE AND ENHANCEMENT OF LONG-TERM PRODUCTIVITY
7.0 IRREVERSIBLE AND IRRETRIEVABLE COMMITMENT OF RESOURCES
8.0 CONCLUSION
9.0 LIST OF AGENCIES AND PERSONS CONSULTED
10.0 REFERENCES
List of Tables
List of Appendices
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1.0 INTRODUCTION
This Environmental Assessment (EA) was prepared in general accordance with
requirements of Title 40, Code of Federal Regulations (CFR), Parts 1500-1508,
Regulations for Implementing the Procedural Provisions of the National Environmental
Policy Act (NEPA) of 1969 (Public Law 91-190), which require Federal agencies to
analyze the potential environmental impacts of their proposed actions. Army Regulation
200-2 Environmental Effects of Army Actions dated 23 Dec 88 s the Army's
implementing regulation to ensure compliance with NEPA and 40 CFR 1500-1508,
1.1 Location of the Proposed Action
Twin Cities Army Ammunition Plant lies approximately 8 miles north of the downtown
areas of St. Paul and Minneapolis, Minnesota (Attachment A). It is situated in Ramsey
County.
The Twin Cities Army Ammunition Plant (TCMP) occupies approximately 4 square
miles (2,370 acres). The Army is expected to transfer approximately 35 acres of TCMP
for construction of a public works maintenance facility. (See Attachment B.)
1.2 Purpose of and Need for Proposed Action
The proposed action results from the passing of Public Law 106-65, National Defense
Authorization Act for Fiscal Year 2000. As part of that bill, the Secretary of Army is
authorized to convey to Ramsey County, Minnesota all rights, title, and interest of the
United States in and to a parcel of real property, including improvements thereon,
consisting of approximately 35 acres at the TCMP, for the purpose of permitting the
County to construct a maintenance facility on the parcel.
1.3 Regulatory Compliance
NEPA requires that Federai agencies take into consideration the environmental
consequences of proposed actions during the decision-making process. The intent of
NEPA is to protect, restore, and enhance the environment through well-informed
decision-making. The Council on Environmental Quality (CEQ) was established under
NEPA to implement and oversee Federal policy in this process. To this end, the CEQ
issued regulations for Implementing the Procedural Provisions of NEPA (40 CFR 1500-
1508).
The analysis of individual resource areas considers all applicable Federal, state, and
local regulations within Sections 3.0 and 4.0 of this document. The following legislation
has been given particular consideration.
The Clean Air Act (CM) (42 USC 7401 et seq., as amended)
The Clean Water Act (CWA) (33 USC 1251 et seq., as amended)
The Endangered Species Act (ESA) (16 USC 1531-1543)
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The National Historic Preservation Act of 1966 (NHPA) (16 USC 470 et seq., as
amended)
Resource Conservation and Recovery Act (RCRA) of 1976, as amended through
1984 by the Hazardous and Solid Waste Amendments (1984)
Environmental Effects of Army Actions (AR 200-2)
Facilities Engineering and Historic Preservation (AR 420-40)
Environmental Justice (Executive Order 12898)
2.0 DESCRIPTION OF THE PROPOSED ACTION AND ALTERNATIVES
This section presents alternatives considered for the transfer of property from the
TCMP to Ramsey County. Section 2.1 details the proposed action whereas Section 2.2
presents the no action alternative to the proposed action.
2.1 Proposed Action
The proposed action is to transfer 35 acres of excess Army real property to Ramsey
County for the purpose of constructing a new maintenance facility
2.2 Alternatives to the Proposed Action
Alternatives to transferring the real property to Ramsey County are discussed below.
2.2.1 Alternative 1 - No Action
The no action alternative is to not use the authority provided in the Defense
Authorization Bill. which allows the Secretary of the Army to transfer real property to
Ramsey County from TCMP to construct a new maintenance facility. Therefore, there
would be no land tr.nsfer and the land would stay under the control of the Army.
2.2.2 Alternative 2 - Transfer Property to Ramsey County
The proposed action is to transfer 35 acres of TCMP to Ramsey County. This acreage
would allow Ramsey County to construct a new maintenance facility and provide
adequate parking for employees and visitors.
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3.0 AFFECTED ENVIRONMENT
This section describes the affected human and natural environment as they relate to the
proposed action and the no action alternative. The analysis is largely based on previous
studies conducted by Ramsey County, TCMP, and government agencies as well as site
visits and interviews conducted January through July 2001.
3.1 Environmental Management
Environmental management activities at TCMP include remediation of the installation
CERClA Operable Units in accordance with the terms of the Federal Facility Agreement
and the provisions of 42 U.S.C. Section 9601 et seq. The site proposed to be
transferred is not part of the CERClA remediation effort at TCMP.
3.2 land Use
Currently the land proposed to be transferred is included in a U.S. Army National Guard
training area and adjacent highway right-of-way. The area is not actively used and has
been determined to be available for the proposed transfer.
In 1995-96, two committees, the Arden Hills Task Force and the Vento TCMP
Reutilization Committee, worked collaboratively to develop a general land use plan for
reutilizing the TCMP area. The site of the new maintenance facility is consistent with
these efforts. The proposed County maintenance facility is proposed to be a joint facility
with the City of Arden Hills, the U.S. Army National Guard, Moundsview Public Schools
District 621, Ramsey County Library Department, Ramsey County Sheriffs Department,
and the Ramsey County Soil and Water Conservation District. Multiple and shared uses,
buildings, and facilities will minimize infrastructure costs and impervious areas on the
site.
The site of the proposed new maintenance facility is bordered by Highway 96 to the
south and National Guard Center to the east. To the west and to the north are TCMP.
South of Highway 96 in Arden Hills, is a residential area and a church.
The existing land use for TCMP is summarized in Attachment C Attachment C is
divided into improved grounds, semi-improved grounds, and unimproved grounds. The
site of the land to be transferred and the proposed new maintenance facility would be
listed under the unimproved classification of "Buildings and structures" and "Pavements
and railroads" in Attachment C.
3.3 Air Quality
TCMP is located in an Attainment area except for CO where its status is maintenance
area. The two air pOllutants considered in this EA are criteria pollutants, which are those
pollutants for which ambient air quality standards have been established by the U. S.
Environmental Protection Agency (EPA) and the Minnesota Pollution Control Agency
(MPCA). These two pollutants are of interest to the EPA and MPCA since TCMP is
located within a designated maintenance area for carbon monoxide (CO) and sulfur
dioxide (S02).
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3.4 Water Resources
The property proposed to be transferred is located nearby to Sunfish Lake, Marsden
Lake and several small wetland areas. There are two ditches on the property proposed
to be transferred that have wetland vegetation and exhibit wetland characteristics.
TCMP is entirely within the Rice Creek Watershed District. The District addresses
water issues, administers regulatory programs and undertakes projects to improve water
quality. The City of Arden Hills has a number of protective ordinances and policies in
place that enhance District activities.
3.5 Geology and Soils
TCMP is located near the boundary of the Western Lake Section of the Central
Lowland Physiographic Province (USA THAMA 1978). This province is characterized by
till plains, moraines, lakes, and lacustrine plains. A low marsh, Marsden Lake, occupies
the east part of TCMP; a northeast-trending hill (kame) occupies the central part of the
site; and the western part is characterized by relatively flat ground, marshes, and
streams. Rice Creek flows southward across the northwest portion of the site
Topography at TCMP ranges from a low of 880 feet Mean Sea Level (MSL) along Rice
Creek to a high of 1,100 feet MSL at the crest of the kame. The surficial geology of
TCMP can be found at Attachment D.
3.6 Noise
The Noise Control Act of 1972 established that if federal agencies are engaged in a
noise-emitting activity they should comply with federal, state, and local requirements with
respect to control and abatement of noise to the same extent as private entities.
Department of Defense (000) Instruction 4165.57 requires the military departments to
develop, implement, and maintain an installation compatible-use zone plan. Army
Regulation 200-1, dated 21 Feb 97, Chapter 7, Environmental Noise Management
Program, defines the objectives of the Army's Environmental Noise Management
Program for controlling environmental noise to maintain land use compatibility as
indicated by objective noise levels identifies noise impact areas and activities and relies
principally on the installation and local communities' land use planning to mitigate noise
impacts.
3.7 Transportation
The major transportation network surrounding TCMP is made up of metropolitan
freeways, U.S. highways and county roads. The system provides access to other parts
of the metro area and the state.
3.8 Installation Restoration Program
TCMP was nominated for placement on the Environmental Protection Agency's
National Priority List (NPL), in 1982. In accordance with the provisions of the TCMP
FFA, signed by the U.S. Army, the U.S. Environmental protection Agency and the
Minnesota Pollution Control Agency signed in 1987, an analysis of sites adjacent to the
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property being transferred were assessed. The most significant sites are Operable Unit
2 Site G, Site H and Site I, all of which are being addressed under TCMP's Installation
Restoration Program (IRP). As indicated by the site map, Site G, Site H and Site I are
not within the properties being transferred to Ramsey County. (See Attachment E.)
3.9 Prehistoric and Historic Sites
A Cultural Resource Management Plan (CRMP) was developed for TCMP in 1996
pursuant to Army Regulation 420-40. The CRMP discusses local prehistoric and historic
cultural chronology and history as well as the need for an evaluation of the
archaeological data and architectural information accumulated at TCMP to date.
Section II of that report provides a review of known and potential prehistoric and historic
site locations (Attachment F) and outlines the appropriate archaeological procedures for
inventory and evaluation.
The CRMP requires actions that involve the excessing of lands to a nonfederal agency
to comply with requirements for archeological survey, testing, evaluations, and treatment
alternatives through consultation with the Army and the State Historic Preservation
Officer (SHPO) prior to release of those lands. The SHPO has been notified by TCMP
of the proposed land transfer.
3.10 Utilities
3.10.1 Sanitary Sewer
TCMP will not be providing Sanitary Sewer Service to the Maintenance facility Site. A
sanitary sewer interceptor and sewage treatment will be to the City of Arden Hills via the
Metropolitan Council Environmental Services (MCES) system. Within the City, the
system is under the jurisdiction of the City's Sanitary Sewer Utility.
3.10.2 Water
TCMP will not be providing Water Service to the Maintenance facility Site. Water
service to Arden Hills is presently provided from the St. Paul Water Utility through the
City of Roseville. Once in the Arden Hills, the system is under jurisdiction of the City's
Water Utility. Arden Hills has one 12-inch water main into the TCMP area that currently
serves only the U.S. Army National Guard facility located west of the proposed transfer
site. This water main was installed in 1995.
3.10.3 Storm Drainage
The general TCMP drainage pattern is a northwest flow to Rice Creek. Rice Creek
flows southwest through Anoka and Ramsey County and eventually into the Mississippi
1.5 miles north of Interstate 694 in Fridley. Sunfish Lake drains into Marsden Lake,
which flows into County Ditch NO.1 and drains into Rice Creek.
3.10.4 Streets
Callaghan Street and Von Kuster Road which serve exclusively as access roads to
Building 576 are within the property to be transferred.
3.10.5 Socioeconomic Characteristics
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The City of Arden Hills population nearly doubled from 1970 to 1997, increasing from
5,149 persons to an estimated 9,692 persons. The most rapid growth occurred during
the 1970s.
The median household income in 1989 was $50,660, significantly higher than that of
either Ramsey County's $32,043 or the metro area's $36,678. A higher percentage of
City residents are employed in the professional occupations in comparison to residents
in Ramsey County and the metro area.
Arden Hills has a strong employment base with more employees (10,637) than residents
(9,560) [Metropolitan Council 1995 estimates]. The proportion of employees to residents
is anticipated to increase by the year 2020. In 2020, the Metropolitan Council has
estimated Arden Hills will contain 17,100 jobs, compared to 11,800 residents.
3.12 Vegetation
A list of vegetation inherent to TCMP is available for review in the TCMP Natural
Resource Management Plan:
3,13 Wildlife
A list of animal species reported sighted at TCMP is available for review in the TCMP
Natural Resource Management Plan:
3.14 Construction Effects
The proposed site of the new maintenance facility has previously been disturbed. Prior
to the Army's acquisition of the land, the area being considered for the new maintenance
facility was a farmstead Reviewing aerial photos from 1940 shows the footprint used for
agricultural purposes prior to the TCMP's use The site is currently occupied by TCMP
Building 576 and a partially paved parking area that is in use by the National Guard,
3.15 Permits Required
The site of the proposed maintenance facility is within the City of Arden Hills and
construction will require a building code permit from the City. A guidance document
(Attachment G) outlines a process for doing a construction project in the city,
The site of the proposed maintenance facility is within the Rice Creek Watershed
District, The County is required to obtain a permit from the District prior to construction.
The Rice Creek Watershed District has adopted a permit program which requires
property owners within the District to obtain approval for the following: 1) land
development plan; 2) final site drainage plan; 3) rough grading plan; 4) appropriation of
public waters; 5) bridge and/or culvert construction; 6) wetland alteration plan; 7)
shoreland alteration plan; and 8) public and private drainage system.
A NPDES permit will be required from the Minnesota Pollution Control Agency.
If wetlands are impacted, a Section 404 permit from the U,S. Army Corps of Engineers
will be required.
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3.16 Public Health and Safety
An Environmental Baseline Survey (EBS) is being written for this land transfer to
document the environmental conditions of the property and to determine if there is a
threat to public health or safety. The EBS will analyze the property being transferred to
ensure the level of risk to human health and the environment is known prior to the land
transfer
3.17 Environmental Justice
In accordance with Executive Order 12898, dated February 1994, the Army is required
to identify and address, as appropriate, the potential for disproportionately high adverse
human health or environmental effects of its actions on minority or low-income
populations.
At TCMP, no disproportionately negative economic or social impact is anticipated to
minority or low-income communities. No human health or environmental impacts are
believed to be associated with the proposed action or the no action alternative.
4.0 ENVIRONMENTAL CONSEQUENCES OF THE PROPOSED ACTION AND
ALTERNATIVES
The discussion includes the environmental impacts of the no action and proposed action
and any environmental effects that cannot be avoided should the proposed action be
implemented.
4.1
Environmental Management
4.1.1 No Action
The no action alternative would maintain the status quo. TCMP would continue its
environmental management responsibilities.
4.1.2 Proposed Action
The proposed action will not affect current domestic sewage, debris and garbage
disposal volumes, lakeshores, or prairies within TCMP. Ramsey County will notify
TCMP personnel if signs of environmental concern should appear during site
preparation. If any material would be unearthed that might pose a threat to human
health or the environment it would be handled in accordance with all applicable
environmental laws and regulations.
An Environmental Baseline Survey (EBS) is being written for this land transfer to
document the environmental conditions of the property. In general, the assessment
revealed no environmental issues posing a significant, unreasonable or unmanageable
health risk related to the proposed acquisition of Building 576 and the parking lot by
Ramsey County, and related building deconstruction. The EBS lists a number of
environmental issues with regard to Building 576, including petroleum, polychlorinated
biphenyl's (PCBs), asbestos, lead-based paint, explosives, and chemicals. Ramsey
County will be addressing the abatement of these issues prior to and concurrent with the
deconstruction of Building 576.
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If material is unearthed during site preparation and appears to be of significant historic
and/or of cultural value, Ramsey County will contact the State Historic Preservation
Office.
If solid waste material is unearthed during site preparation and is found to be non-
hazardous to human health and the environment and if that material does not have
significant historical or cultural value, the waste would be properly disposed of in an
approved off-site landfill.
If the existing ditches with wetland characteristics are impacted by construction, Ramsey
County will follow the rules and regulations imposed by the U.S. Army Corps of
Engineers, the State of Minnesota Wetland Conservation Act, the Rice Creek Watershed
District, and the City of Arden Hills with respect to the avoidance. minimization and
replacement of wetlands impacted by construction.
The U. S. Fish and Wildlife Service stated in an August 8, 2000 letter (Attachment H)
that it has no objection to the land transfer.
The Minnesota Department of Natural Resources (DNR) also responded to the proposed
action on July 6, 2001 (Attachment J). All salt and salt/sand on the site will be stored
within buildings, and therefore will not impact stormwater. Hazardous material storage
will be indoors with secondary containment. Vehicle maintenance will also be indoors
with provision for spill containment. Treatment of stormwater runoff from the
maintenance facility site will be provided in a storm water pond located in the southeast
corner of the project that is to be constructed in 2003-4 as part of the Highway 96
reconstruction project. The pond is to be designed meeting National Urban Runoff
Program and NPDES standards. As previously mentioned the Rice Creek Watershed
District has jurisdiction and permit authority for this area. It is assumed that the District's
authority would be used to mitigate impacts related to runoff. (See Section 4.10.2.3)
4.2 Land Use
4.2.1 No Action
Under the no action alternative, The Army would retain control of the property. Land use
impacts would remain consistent with the overall operation at TCAAP with no change in
overall acreage. .
4.2.2 Proposed Action
The proposed action is consistent with the Vento Reuse Committee Plan.
In the Vento Plan, the present maintenance facility is described as less than adequate to
serve the needs of the community over the long term.
The proposed County maintenance facility is proposed to be a joint maintenance facility
with the City of Arden Hills and the U.S. Army National Guard, with office space for
Moundsview Public Schools District 621, the Ramsey County Library Department,
Ramsey County Sheriffs Department, and the Ramsey County Soil and Water
Conservation District. Multiple and shared uses, buildings, and facilities will minimize
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infrastructure costs and impervious areas on the site. Construction of the proposed
facility will employ the principles of sustainable architecture, reducing the use of toxic or
hazardous building materials, with improved indoor environment. and using resource-
efficient design.
4.3 Air Quality
4.3.1 No Action
The no action alternative would maintain the status quo.
4.3.2 Proposed Action
The proposed action would not contribute significantly to emissions or any violation of a
CO or SO, standard in the region. The County already performs maintenance activities
in the County; therefore implementation of the proposed action would merely relocate
those activities and the minor amounts of emissions associated with them. The CO
concentrations in the vicinity have been analyzed for the Highway 96 project to be
constructed in 2003-4. This analysis used the U.S. EPA MOBILE5a emissions model,
and the CAL3QHC traffic flow and dispersion model. Predicted CO concentrations at the
Highway 96/TH 10 intersection are below state standards for the 2002 year. The
maximum predicted CO concentrations are 6.1-PPM one-hour average and 4.3-PPM
eight-hour average. State standards are 30 PPM CO 1-Hour average. 9 PPM CO 8-Hour
average. Implementing the proposed action is in conformity with the State
Implementation Plan, would not be a significant impact and therefore no mitigation is
required.
4.4 Water Resources
4.4.1 No Action
The no action alternative would maintain the status quo.
4.4.2 Proposed Action
The proposed action is entirely within the Rice Creek Watershed District. The District
addresses water issues, administers regulatory programs and undertakes projects to
improve water quality. The District's regulatory mission and authority will insure that
environmental impacts are managed and will not have a significant impact on the
environment.
4.5 Geology and Soils
4.5.1 No Action
The no action alternative would maintain the status quo. TCMP geology would stay the
same.
4.5.2 Proposed Action
12
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The proposed action would not significantly change the surficial geology. The proposed
construction is "light commercial" which will not require extensive excavation or
landscaping. There are no proposals for well construction on the property. Therefore,
the transfer of property and construction of a maintenance facility would have minimal
surficial impacts.
4.6 Noise
4.6.1 No Action
The no action alternative would maintain the status quo. Noise levels would remain
unchanged.
4.6.2 Proposed Action
,
The proposed action would generate noise during construction of the new maintenance
facility. That noise would be temporary and not considered significant in this analysis.
Once completed the maintenance facility would generate noise in its operation as a
maintenance facility. The primary source of noise generation would be from the arrival
and departure of road maintenance vehicles, employee and visitor vehicles, and the
loading or delivery of salt, sand, gravel and other road maintenance materials. The
Minnesota Pollution Control Agency regulates the noise levels generated by the facility
and it is presumed that the facility would meet these standards. Therefore there would
be no significant noise impacts related to the proposed action.
-
4.7 Transportation
4.7.1 No Action
.
The no action alternative would maintain the status quo. Traffic levels would remain
unchanged.
4.7.2 Proposed Action
The proposed action would not require significant modifications to primary or secondary
routes. Access to the proposed maintenance facility site will be from outside of TCMP.
Therefore, the action would not cause any significant environmental impacts.
4.8 Installation Restoration Program
4.8.1 No Action
The no action alternative would maintain the status quo. TCMP would continue
cleanup activities consistent with its Record of Decisions.
Proposed Action
-.
4.8.2 The proposed action does not involve areas of concern to nor impact the TCMP
Installation Restoration Program. Therefore there would be no impacts due to the
implementation of this action.
13
4.9 Prehistoric and Historic Sites
e 4.9.2 No Action
The no action alternative would maintain the status quo and no historic properties and or
archaeological sites would be impacted. Resources at TCMP would continue to be
managed in accordance with the TCAAP Cultural Resource Management Plan.
4.9.2 Proposed Action
The State Historic Preservation Office (SHPO) was notified of the proposed action. The
SHPO responded by letter on December 20, 2000, and stated (Attachment K); an
archaeological survey was not required. Furthermore, the SHPO stated that it does not
appear that any property listed on or eligible for listing on the National Register of
Historic Places that will be affected by the proposed action.
4.10 Utilities
4.10.1 No Action
The no action would maintain the status quo. TCMP utility systems would not be
affected
4.10.2 Proposed Action
-
4.10.2.1 Sanitary Sewer
Ramsey County has been in contact with the Metropolitan Council Environmental
Services system for sanitary waste The County will comply with the Council's
infrastructure requirements, Therefore there will be no significant impacts resulting from
the implementation of the proposed action.
4.10.2.2 Water
The new maintenance facility will get its water service from the St. Paul Water Utility
through the City of Arden Hills. The new maintenance facility would tap into an existing
water main that runs parallel to Highway 96. No significant impacts would result from this
action.
4.10.2.3 Storm Drainage
Treatment of stormwater runoff from the maintenance facility site will be provided in a
stormwater pond located in the southeast corner of the project that is to be constructed
in 2003-4 as part of the Highway 96 reconstruction project. The pond is to be designed
meeting National Urban Runoff Program and NPDES standards.
Implementation of this action must comply with the requirements of the Rice Creek
Watershed District, which Is charged with protecting water resources and minimizing
environmental Impacts. Therefore, impacts resulting from this action will be mitigated
through the District's permitting process.
-
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4.10.2.4 Streets
The proposed action would not require significant modifications to primary or secondary
routes. Access to the proposed site will be from outside of TCMP. Therefore, the action
would not cause any significant environmental impacts.
4.11 Socioeconomic Characteristics
4.11.1 No Action
The no action alternative would maintain the status quo. Socioeconomic characteristics
of Arden Hills and surrounding communities would not be affected.
4.11.2 Proposed Action
Implementing the proposed action will create temporary jobs during construction of the
new maintenance facility. The number of personnel working at the maintenance facility
is not likely to increase significantly for the purposes of this analysis. No significant
impacts are expected.
4.12 Vegetation
4.12.1 No Action
The no action alternative would maintain the status quo. There would be no impacts to
vegetation, and resources would continue to be managed and protected through
TCMP's natural resources program.
4.12.2 Proposed Action
Much of the site is occupied by Building 576 or paved parking. The existing vegetation
on site consists of remnants of past agricultural practices. Prior to the Army taking over
the property being transferred, it was used for agricultural purposes. As a result of tilling
activities, mostly exotic species are on site. No threatened or endangered plant species
have been observed on site. Therefore no significant impacts are expected.
4.13 Wildlife
4.13.1 No Action
The no action alternative would maintain the status quo, and no impacts are likely to
occur to wildiife.
4.13.2 Proposed Action
No federally listed endangered species are presently known to reside on TCMP,
however, the peregrine falcon may exist in the general vicinity. The following table lists
species sighted on other areas of TCMP that are classified as Threatened (T) species
and species of Special Concern (SC) on a Federal (F) or State (S) ievel:
Mammals:
15
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Common Name
Plains pocket mouse
Scientific Name
Perognathus flavescens
Classification
SCIS
Birds:
Common Name
Bald Eagle
Trumpeter swan
Scientific Name
Haliaetus leucocephalus
Cygnus buccinator
Classification
TIF; SCIS
TIS
Amphibians and Reptiles:
Common Name
Blanding's turtle
Snapping turtle
Scientific Name
Emydoidea blandingii
Chelydra serpentina
Classification
TIS
SCIS
Review of the installation by the TCAAP Natural Resource Specialist and a physical
survey of the property being transferred, indicated that none of the above-mentioned
species were identified or expected on the site of the proposed action. If during
construction, one of these mammals, birds, amphibians or reptiles appear on site, the
MN DNR will be notified by Ramsey County, Consultation with the State Department of
Natural Resources and United States Fish and Wildlife will be initiated, as required. No
impacts are expected.
4,14 Construction Effects
4.14.1 No Action
The no action alternative would maintain the status quo. There would be no impacts to
the site.
4.14.2 Proposed Action
Under the proposed action, construction of the new maintenance facility would begin in
the winter of 2002-03, with completion in summer of 2004,
Construction would involve deconstruction and removal of the existing TCAAP Building
576, grading, excavation, paving and landscaping an area of approximately 35 acres for
the new maintenance facility building footprint and parking areas. No significant impacts
are anticipated. (See Attachment L.)
4.15,1 Permits Required
4,15.2 No Action
The no action alternative would require no permits.
4.15,3 Proposed Action
The County will file for a permit with Rice Creek Watershed District, a NPDES permit
with the Minnesota Pollution Control Agency, a building permit with the City of Arden
Hills, and if wetlands are impacted, a Section 404 permit from the U,S. Army Corps of
Engineers.
16
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4.16 Public Health and Safety
4.16.1 No Action
The no action alternative would maintain the status quo, and no impacts are likely to
occur.
4.16.2 Proposed Action
Appropriate construction site practices will be used to protect public health and safety,
No irnpacts are expected.
4.17 Environmental Justice
In accordance with Executive Order 12898, the Army is required to identify,and address,
as appropriate, the potential for disproportionately high adverse human health or
environmental effects of their actions on minority or low-income populations.
The Army has not directly or indirectly used criteria, methods. or practices that
discriminate on the basis of race, color, or national origin. No disproportionately
negative economic or social impact is anticipated to minority or low-income communities,
and no human health or environmental impacts are believed to be associated with the
Proposed Action or No Action Alternative.
5.0 CUMULATIVE IMPACTS
Cumulative impacts on resources can result from the relationship of the proposed project
or action to other past, present or reasonably foreseeable future actions in the area,
Cumulative impacts can result from minor, but collectively substantial, actions
undertaken over a period of time. In accordance with the NEPA and CEQ regulations, a
discussion is required of cumulative impacts resulting from actions and projects that are
proposed, under implementation, or reasonably anticipated to be implemented in the
near future.
It is believed that the Proposed Action as described in Section 2.0 of this EA would not
create a substantial impact upon the natural and built environment. At this time, there
are no known existing actions or current future proposals from which a substantial
cumulative impact in the area of concern could result when combined with the effects of
the Proposed Action. (See Table 5-1.)
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Table 5-1
Summary of Potential Cumulative Effects
ENVIRONME I Past Presen Futur Cumulat
NTAL i Proposed Action Action t e ive
FACTORS s Action Actio Impact
s ns
Construct Operati M itigati i
ion on on I
I
Land Use * i + NR I * NE * *
Air Quality * * NR I NE NE * *
Water * * NR I NE NE * *
Resources I
T opography/S * * NR NE NE * *
oils
Env. Mgt. * + MP NE NE + +
Noise * * NR NE I NE * *
Transj:lortation * * NR NE i NE * , *
I ,
Prehistoric NE NE NR NE NE NE , NE I
and Historic I I
I
Resources I I
,
Environmental NE i NE NR NE NE I NE I NE
Justice
Utilities * * NR I NE NE I * *
,
Socioeconomi , -
+ + NR NE NE + +
c Character
Veqetation * , + NR NE NE * I *
Wildlife * * NR NE I NE * *
i Aesthetics I * + NR NE : NE I + +
I
Public Safety NE I + NR NE i NE I NE , NE
Community NE i + NR NE NE I + +
Structure I
*Iow adverse effect **moderate adverse effect ***high adverse
effect
, KEY: +beneficial effect NE no effect NP none proposed NR
none required MP mitiaation proposed
6.0 RELATIONSHIP BETWEEN SHORT-TERM USE OF THE ENVIRONMENT AND
THE MAINTENANCE AND ENHANCEMENT OF LONG-TERM PRODUCTIVITY
NEPA requires that environmental documentation include a statement on the
relationship between local short-term uses of the environment and maintenance and
enhancement of long-term productivity. Overall, the long-term productivity of the
environment would be maintained with the implementation of the Proposed Action or No
Action Alternative.
18
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The proposed action is not anticipated to involve the generation of hazardous waste.
The construction of the new maintenance facility is being done on a site that was
previously disturbed by agricultural activities and an old farmstead, a .50-caliber
ammunition production building, and a parking area. Ramsey County will comply with all
federal, state, and local regulations; this compliance will result in minimal impacts to the
natural and built environment. Therefore, the implementation of the Proposed Action will
not have a significant long-term impact on the environment.
7.0 IRREVERSIBLE AND IRRETRIEVABLE COMMITMENT OF RESOURCES
Section 102 (C)(v) of NEPA requires consideration of "any irreversible and irretrievable
commitments of resources which would be involved in the proposed action should it be
implemented." Irreversible and irretrievable resources are related to the use of
nonrenewable resources and the effects that the use of these resources would have as
a result of consumption or destruction of a resource that could not be replaced in a
reasonable period of time.
CEO Regulation 1502.2 (f) states that an agency "shall not commit resources prejudicing
selection of alternatives before making a final decision." In Section 1506.1 (b) of CEO it
is stated: "if any agency is considering an application from a non-Federal entity, and is
aware that the applicant is about to take an action within the agency's jurisdiction. . .
then the agency shall promptly notify the applicant that the agency will take appropriate
action to insure that the objectives of NEPA are achieved."
The site preparation for the new maintenance facility and its parking facilities would be
considered irreversible and, therefore. irretrievably committed to the proposed project.
The commitment of resources under the proposed action is not considered substantially
different from the commitment of resources under the no action alternative since the site
of the new maintenance facility is being constructed on the site of an old industrial
building, TCMP Building 576. Therefore, it is determined that the proposed action
would not create a substantial impact upon the natural and improved environment.
80 CONCLUSIONS
It is the conclusion of this environmental assessment that no significant environmental
impacts would result from implementation of the proposed action. Upon assessment of
all environmental areas listed in section 3 of this document, no single area or
combination of areas would result in a single or cumulative significant impact to the
environment. Therefore a Finding of No Significant Impact (FNSI) will be published for a
30-day public comment period.
9.0 LIST OF AGENCIES AND PERSONS CONSULTED
Mr. Michael R. Fix, P.E., Commander's Representative, TCMP
Dan Speaker, Natural Resource Specialist, TCMP
David Hammernick, U.S. Army National Guard, (320) 632-7567
Terry Noonan, Ramsey County Department of Public Works
Metropolitan Council, Environmental Services Division
Minnesota Department of Natural Resources
U_S.Fish and Wildlife Service
Minnesota Historic Preservation Office
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10.0 REFERENCES
City of Arden Hills Comprehensive Plan, November 1998.
Natural Resource Management Plan for Twin Cities Army Ammunition Plant (TCMP),
Revised: January 1998.
Twin Cities Army Ammunition Plant, Cultural Resource Management Plan,
September 1996.
The National Environmental Policy Act of 1969.
President's Council on Environmental Quality Regulations 40 CFR 1500-1508.
Army Regulation 200-2, Environmenta/ Effects of Army Actions, 23 December 1988.
Phase I Environmental Baseline Survey for Land Transfer from TCMP to Ramsey
County, June 2001, draft
Final Phase II Environmental Baseline Survey - Minnesota Army National Guard, Twin
Cities Army Ammunition Plant. Arden Hills, Minnesota, April 1998.
Twin Cities Army Ammunition Plant, Arden Hills, Minnesota. Remedial Design/Remedial
Action Activities Shallow Soil Sites Comprehensive Work Plan, Addendum 1, Revision 1
Stone & Webster Environmental Technology & Services, June 1998.
Installation Restoration Program: Remedial I nvestigation Report for the Twin Cities Army
Ammunition Plant, Volume 1: Text, April 1991.
Wetland Plants and Plant Communities of Minnesota & Wisconsin, Second Edition,
United States Corps of Engineers, 1997.
List of Tables
Table 5-1
Summary of Potential Cumulative Effects
List of Attachments
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
Area Map
Proposed "Maintenance facility" Parcel
Inventory of Land Use at TCAAP
Surficial Geology of TCAAP
IRP Location Map
Potential Prehistoric and Historic Site Map
City of Arden Hills Permit Requirements
United States Fish and Wildlife Service letter dated August 8, 2000
"Maintenance facility" Parcel Site Stormwater Pond Location
Minnesota Department of Natural Resources letter dated July 6, 2001
Minnesota Historical Society, State Historic Preservation Office letter dated
December 20, 2000
20
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Ramsey County Public Works
Special Use Permit
Attachment 4:
At the City Council work session, the design team agreed to provide photographs and
locations of the precast concrete wall panel similar to those being proposed for the majority
of exterior ennlope housing the vehicle storage and maintenance components, in Building 1,
Building 2, and Building 3.
A ttached illustrate exampOles of color concrete wall panels. The color and fUllsh of the
Facility is described as "Butterscotch" and light tan with exposed aggregate on the finished
surface.
.
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PRECAST
WALL
PANELS
PRECAST
WALL
PANELS
PRECAST CONCRETE WALL PANEL EXAMPLES
Aries Precision
1220 Energy Park Drive
S1. Paul
G & K Services
Williams Hill Business Park
685 Olive Street
S1. Paul
B ':Y,.!'"I.I
RAMSEY COUNTY PUBLIC WORKS
2002.148JlO MARCH 3,2003
,
--
-
PRECAST
WALL
PANELS
PRECAST -
WALL
PANELS
PRECAST CONCRETE WALL PANEL EXAMPLES
~
Elm Creek
8600-8700 1 09th Avenue North
Champlin
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Skyline Displays
3355 Discovery Road
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RAMSEY COUNTY PUBLIC WORKS
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1002.1-i8.00 MARCH 3, 2UlI3
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Ramsey County Public Works
Special Use Permit
Attachment 5
In response to a comment made: by a city council member at the work session held on February _,
regarding the resultant vie\v from the co~mcil chamber created by the Salt/Sand Tensile Fabric
Structure, \VC offer an artistic sketch illustrating the vie\v.
It is the design team's opinion that the white tensile fabric proposed \\/111 be::;t blend \\'1th the color of
the sky'; foliage during \varmer months \vill screen the building in the foreground and at the Public
\\?orks property line. See landscape plan for evidence of pbnr/tree density at property lines.
The building height is due to the funcriornl demands placed upon the building (i.e. vertical c1car;1nces
required for tandem axle dump trailers to raise fully and cnd-loader tractors to load trucks), and
capacity rccluircd for a single-purchase-for-scason of material (20,000 tons).
This building is very standard for !\fnDOT facilities throughout the state. The vertical dinlenslons
are typical manufacture(s) standards. See '-PO' numbered sheers for elevation 1 and section of
proposed building.
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Ramsey County Public Works
Special U sePermit
Attachment 6
The proposed site lighting tlxtures for site lighting arc included In this attachmCl1L An alternative
(not sho\\u) for the new street construction lighting on I-Iamunc and Ben rranklin Avenues is a
standard 'cobra head' light fixture mounted on \vood pole.
Light levels shown on site lighting dra\ving sheet.
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10~100 1M'" MH
15 ~150 C '" Mere
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17",175 Lampnol
120",200 linCIUded.
24",250/400
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APPLICATIONS
. for roadway. highway or parking lot applications where light trespass
could be a problem
SPECIACATION fEATURES
. Universal tINa-bolt sJipfitter
- Die-cast aluminum housing with
electro coat gray paint finish
'Adjustable mogul base socket
Ihouse Side) - E39 standard
. Standardized reflector
. Polycarbonate clear globe
(250W m~x.l
. "Dead back" tunnel type, FRP
terminal board
, Metal pest guard standard Inot
required for 2 in. pipe mounting)
. No-tool PE receptacle
. Plug-in ignitor available
. Cutoff photometrics
. External paddle type stainless
steel bail latch
-Standard construction IS IP55
,True 90' cutoff-no light
above 90' (meets RP8-2000 for
full cutoff!
X
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{] '" 1201208/ Table I No",
2/UJ1277 .A ~ Atrloreg 2", Plug In base
MuhivoltG", Mag-Regwilh and Ignitor
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2 ~2OB Shell IcooneCled
J '" 240. H = HPF Reaw)I" Of La!! same I/ohage I
II- =Z17 M= Maq-Reg as unltexcejll
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7 '" 120X24D P '" CWI with Grounded I PE Conlrol
8 = 24ltV SocketShelJ separately.
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IES Distribution Type
Photometric Curve Number 35--45xxxx
Ugh. Flat Glass . PaJycarbanatel Sag Glass
Wattage 'Sourca MCl' MCJ' I MC4' MCl MC3 MC! MC2 MC3 1m
150 [55V) HPS 0391 0391 . NIA CIF CIF NIA 0547 10546 I NIA
200-400 HPS 1005 1006 0830 1046** 1045** N/A OB64 0863 N/A
175 & 150 MH .034B 10347 NIA J NIA N/A NIA 0544 0545 !NIA
400 'G" ,MH )03101104B31 N/A N/A N/A 10176 0275 NIA I NiA
400 'G' IMere NIA N/A NIA N/A I N/A N/A 0379 03BO N/A
400 (Coatedl Mere N/A ,NIA N/A I NIA N/A N/A N/A N/A 0277
NOTE: N!A::: Not Available e!F::: Contact Factory tTuhular Lamp
'"' Meets RP8-2000 for fuJJ cutoff
** Z5(] watts maximum
BE lighting Systems, Inc.
www.Qelightingsystems.com
@ Regi~teredTradem"rkafG8neraIElectricComl>ilIlV
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9-'SM
REFERENCES
See Page R-38 for start of Accessories,
See Page R-42 for Explanation of Options and Other Terms Used,
See Pole and Bracket Section Page P-2 for pole selection.
BAllAST TYPEIVOLTAGE
60HZ 50HZ
light 347** 240/120
Wattage ! Source Multiyolt 120 208 240 277 t20X347 480 120X240 PE R 220 230 220 230 140
150 (55VI HPS , H,N GJi,M.N G,M G,M G,M G'.H,M',N G,M G.H,M,N G,M N/A N/A N/A N/A N!A
200 HPS .A,G,M,P A.G,M.P A,G,H.M,N,P A.G,H,M,N.P A,G.M,P A,G,M,P A.G,M,P A.G,M A.G,H,M,N N/A H N/A N/A N!A
250 HPS A,G,M,P A.G,H,M,N,P A.G,H,M,N,P .A.G,H,M,N,P A,G,M,P A,G,M,P A.G,M,P A,G.Mi' A,G.H,M,N A.H H A,H.M,N H M
150/400 HPS A A A A A A A N/A ,N!A N/A N/A N/A N/A N/A
400 HPS A,M A,G.H,M,N A,G,H,M.N A.G,H,M A,G,M A.G,M A,G,M A,G,M : A,G.H,M,N HAN H A,H,M,N N/A A,H,M
175 MH A A A A A A A A A N/A N/A N/A NIA NIA
250 MH A A A A A A A A A A N/A N/A N/A NIA
400 MH A Ai' A,P AJ' A.P Ai' A,P A,P A A N/A N/A N/A A
400 I Mere ,C C,N C C.HN C,H,N IN/A C IC C,H,N N/A N/A CIF N/A H
NOTE: N/A ::: Not available. "'Notavailable in 120X347. HNotavailablein200watt elF = Contact factory
Catalog Number Wattage light Source Voltage Ballast
(60 Hzl Tvpe
MSCL25S0A21FMC3 150 HPS Multlvolt Auto-Regulator
MSCL40S0A12FMC3 400 HPS MultlVGI1Auto-Regulator
All GE suggested catalog ordering numbers come with PE receptacle. PE control must be ordered
separately. Order and install SeCL-PECTL If no PE is desired.
Multivolt ballasts can be for either 120, 203, 240, or 277 volt incomlflg power supply.
ill RegisleredTrademarkolGeneralElectrieCompany
"" Trademark 01 General Ele1:;tricCompanr
Da/a$ubjecttl1chilllgewilhrlUtllorice
GE Lighting Systems, Inc.
www.gelightingsystems.com
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FEATURES & SPECIFICATIONS
INTENDED USE~ Ideal for use in car lots, street lighting or parking areas.
CONSTRUCTION-Rugged, .063" thick, aluminum rectilinear housing. Con-
tinuously seam welded for weather-tight seal and integrity.
Naturally anodized, extruded, aluminum door frame with mitered cor-
ners is retained with (two) .168" diameter hinge pins and secured with
tone} quarter-turn, quick release fastener. Weatherproof sea) be-
tween housing and door frame is accomplished with an integrally de-
signed, extruded silicone gasket that snaps into door frame.
FINISH - Standard finish is dark bronze (DO B) polyester powder. Other
powder architectural colors available.
OPTICAL SYSTEM - Reflectors are anodized and segmented for superior
uniformity and control, which allows the flexibility to mix distributions
without compromising the overall lighting job. Reflectors attach with
tool-Jess fasteners and are rotatable and interchangeable. Five cut-
off distributions available: Type II (roadway), Type 111 (asymmetric),
Type IV (forward throw, sharp cutoff), Type IV (wide, forward throw),
and Type V (square symmetrical).
Lens is .125" thick, impact-resistant, tempered, glass with thermafly-
applied,silkscreened powerdoorshfeld.
ELECTRICAL SYSTEM - Constant-wattage autotransformer is 100% cop-
per-wound and factory-tested. Super CWA Pulse Start ballast re-
quired for 320W and 350W (must order SCWA option]. Removable
power door and positive-locking disconnect plug.
Porcelain, horizontally-oriented, mogul-base socket with copper al-
loy, nickel plated screw shell and center contact. Ullisted 1500W-
SOOV,
INSTALLATION - Extruded, 4'" aluminum arm for pole or wall mounting is
shipped in fixture carton. Optional mountings available.
LISTING - Ullisted for wet locations. Listed and labeled to comply with
Canadian Standards (see Options).
Catalog Number
Notes
IT'(pe
Specifications
EPA: 2.0 ft.2 (.28m2)
(includes arml
Length: 25-5/16 164.3)
Widtho'8-1f2147.01
Depth: 8-5/16 (21.1)
Weight: 52lbs (23.6kg~
Arm:4(10.2l
I-Arm~'
Area lighting
KSF2
METAL HALIDE
320W, 350W, 400W
15' to 25' Mounting
I
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----1
L
All dime01sions are inches {centimetersl
unless otherv,ise specilied.
MountinaOntinn DrilliD~1
SPxx,RPxx.DA12P
WB~x.DA12WB
WW'"
ORDERING INFORMATION Example: KSF2 400M R3120 SP04 SF DDB
ChOuse the boldface catalog nomenclature that best suits your needs and write it on the appropriate line. Order accessories as separate catalog number.
KSF2 400M
I
j vo';age I [
120
2082
2402
277
347
4802
TB'
Mounting]
Series
KSF2320M
KSF2350M
KSF2 400M'
SP04 Square pole Warm,
lstandard)4
SPOS Square pole (9" arm)
RP04 Round polo (4" arm)4
RP09 Round pole 19" arm)
WW04 Wood pole or wall
(4" arm)4
WW09 Wood pole or wall
19" arm)
WEl04 Wall bracket (4" arm)
WEl09 Wall bracket (9" arm)
LlARM When ordering KMA.
DA12
Optional Mounting
(shipped separately)
DA12P Degree arm Ipole)
DA12WB Degree arm (wall)
KMA Mast arm adapter
KTMB Twin mounting bar
Distribution
A2 JES Type II roadway
R3 IES Type III as'(mmetric
R4SC IES Type IV forward
throw, sharp cutoff
R4W IES Type IV wide, forward
throw
R5S IES Type V square
NOTES.
1 Use ED2S reduced jacket lamp.
2 Consult factory for availability in
Canada.
3 Optional multi-tap ballast 1120, 208.
240. 277V). {120, 277, 347V in Can;;dal.
4 SP09, RP09. or WW09 must be used
when two or mare luminaires are
oriented on a 90' drilling pattern.
S May be ordered as accessory.
6 Additional architectural colors
available; Slle Architectural Colors
brochure, form '10. 794.3.
7 Refer to technical data section in
Outdoor binder for drilling template.
1- Options
I
Shipped Installed In Fixture
SF Single fuse (120, 277, 347V, n/a TB)
DF Double fuse (208,240, 480V, nla T81
PER NEMA twist-Jock receptacle only (no
photocontrol)
ORS Quartz restrike system 175W max; lamp
not includlJd,120V onlyl
EC Emergency circuit
CR Corrosion-resistant finish
CSA Listed and labeled to comply with
Canadian Standards
SCWA Super CWA Pulse Start Ballast
Shipped Separately5
PEl NEMA tvvist"lock PE (120, 208, 240V)
PE3 NEMA twist-lock PE (347V)
PE4 NEMA tvvisHock PE (480V)
PE7 NEMA bNist-lock PE (277V)
SC Shorting cap for PER option
KSF2HS HouslJ sids shield (R2.R31
KSF2VG Vandal guard
Architectural Colors
(powderfirlishJ5
Standard Colors
DDS Dark bron2e (standard)
DWH White
OSL Black
Classic Colors
DMS Medium bronze
DNA Natural aluminum
DSS Sandstone
DGC Charcoal gray
DTIi Tennis grsen
OBR Bright red
DSB Steel blue
Accessories: Tenon Mountinq Sli"fitter (Orderseparatelv)
Number of fixtures
Tenon 0.0 0", Two@lBOo Two@SO'] Three@120' Three@SO" Four@9001
'-318" T2.-l90 T20-2BO T20-290 T20-320 T20-390 T20-490
2.7/8" T25-190 T25-2BO T25~290 T25-320 T25-390 T25-490
4" T35-190 T35-280 T35.290 T35-320 T35-390 T35-490
OUTDOOR
AL - 330
Sheet#: KSF2-M
. TypE:
DESCRIPTION
Dominated by flat surfaces and
~ strong lines that emphasize
the princp\cS of architecture,
the IMPACT Trapezoid cutoff
wallluminaire make it ideal
complement to site design.
These luminaires are U.l.
Listed and CSA Certified for
wet location when mounted
down and damp location up
mounted.
APPLICATION
The IMPACTs rugged die-cast
construction, full cutoff
classified optics is perfect for
light restricted zones
surrounding schools, office
complexes, apartments, and
recreational facilities providing
facade and security lighting
needs.
CATALOG #:
SPECIFICATION FEATUflES
A...Housing
The housing is a two-piece
design of die-cast aluminum
for precise control of
tolerances and repeatability.
B.._Mounting
Gasketed and zinc plated rigid
steel mounting attachment fits
directly to 4" J-Box or wall with
"Hook-N-Lock" mechanism for
quick installation. Secured with
two (2.) captive corrosion
resistant black oxide coated
aUen head set screws
concealed but accessible from
bottom.
C...Optical Modules
All optical modules utilizes
high performance 95%
reflective sheet. Strong Type II
optical module is standard.
D__Ballast
HID lum'lnaires supplied with
high power factor ballast with
Class H insulation. Minimum
starting temperatures are -40gC
(-40gF) for HPS and -30gC
l-20gF} for MH. Compact
Fluorescent luminaires feature
program start, high efficient
multi-voltage 50/60Hz ballast
with -1SgC lOgF} minimum
starting.
E..-Door
Die-cast door mounted with,
1/8" heat' and impact-resistant
clear tempered glass lens, with
internal plated steel clips and
sealed with EPDM gasketing.
Hinged dOOf secured in place
via tWO t2) captive fasteners.
F...finish
Durable polyester powder coat
finish. Standard color is
bronze. Optional white, black
and silver colors available.
Other finish colors available.
Consult your Cooper Lighting
Representative concerning
special color requirements.
A C D
-
( \
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LUMARK@
IP IMPACT
TRAPEZOID
5D.'75W
High PreSsure sodium
Metal Halide
26-52W
Compact Fluorescent
WALL MOUNTED
LUMINAIRE
iMPACT'"
c",gff w.ll Lu",i~"'<'
TECHNICAL DATA
Z50C Maximum Ambient iemperalure
External Supp\yWirlng90'C Minimum
Down Mounted - Wet Location
Up Mounted-Damp Location
IES FILES
Met3lHalide
175W(MH\_17)
High Pressure Sodium
150W(HPI_15)
Compact Fluorescent
26WIPLlP26)
32W(PlIP32)
42W\PLlP42]
52WIPLlP52}
ENERGY DATA
High Re3etanCe Ballast Input Watts
50W HPS HPF (66 Watts)
SOW MH HPF (72 Watts)
70W HPS HPF (91 WattS)
70W MH HPF (90 Watts)
100W HPS HPF (130 WattSI
1 OOW MH HPF (129 WailS)
1S0WHPSHPF(190Watlsl
150WMHHPF(185Wal1s)
CWA Ballast Input Watts
175W MH HPF (210 Watts)
H 0 0 K, N -l 0 C K M 0 U N TI N G (Mounting attachment included. J-Box nOI included.]
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Electronic Ballast Input Watts
Z6WPLHPF(29Wattsl
32WPLHPF{36Watts)
42WPLHPF(46Walls)
S2.WPLHPFI55Watts)
ADH021644
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CITY OF ARDEN HILLS PUBLIC HEARING NOTICE
TO:
Arden Hills Property Owners in Precinct 4,
APPLICANT:
Ramsey County, 50 West Kellogg Boulevard, Suite 600, Saint Paul,
MN 55102.
PURPOSE:
The applicant is reque3ting a Special Use Permit for a public worlet
facility at the northwest quadrant of Hamline Avcnuc and Highway
9Ii
LOCATION 011
PROPERTIES
The legal description ofthe property is available for review at the
Arden Hills City Hall, at 1245 Wcst Highway 96, Arden Hills, MN
551l2.
e
TIME AND DATES
OF MEETINCS,
The Planning Commission will hold a Public Hearing at its April 2,
2003 m~~ting otming at 7:00 p.m,
MEETING
LOCATION:
HOW TO
PARTICIPATE,:
Arden Hills City Hall Council Chambers, 1245 West Highway 96
1. You may attend the meeting; or
2. VOllmay send a lettcr to: Peter Hellegers. City Planner, City of
Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112 or
fax to (651) 634-5137.
ANY QUES'nO'NS:-
Call the City Planner at (651) 634-5134 with the following
infonnatio'n: Planning Case #03-08 Ramsey Counly Par!""" Publi~
Works Facili\y Special Use Permit.
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Council Memo
Attachment 6Al-2
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Jamie Jensen
Therese B. Jensen
1517 Dawn Circle
Arden Hills, Minnesota 55112
651 636-3429
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APR - 1 2003 I
CITY OF N~DE!\I HII_LS I
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March 31, 2003
City of Arden Hills
Peter Hellegers
1245 West Highway 96
Arden Hills, Mn. 55112
Re: Public Works Facility
Dear Sirs:
First, I have no objection to the issuance of a special use
permit for a public works facility.
Second, I object to the piece-meal division of the arsenal ~
property. I see this site as a gem and an opportunity to control
a large area for development. If you continue to cut up the
property like this you will end up with a patchwork area.
Third, I strenuously object to the present plan for the arsenal
area as it is presented by Rehbein and the others. In addition
to being ugly, the plan shows no attempt to address the ills of
suburban development. Instead, it appears that the three
companies that offer this project have made the plan based solely
on the product, the buildings, they are currently building in all
of their other developments.
Lastly, I am interested in the old city hall property on Highway
96. If the new public works building includes the City's public
works then I would like to buy the whole parcel from the City.
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e Council Memo
Attachment 6Al-4
e
,> .
MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION _
WEDNESDAY, APRIL 2,2003 '.
7:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER
Chair Sand called the meeting to order at 7: 1 0 p.m.
ROLL CALL
Present were Commissioners Ken Bezdicek, Clayton Larson, Elizabeth Modesette,
Megan Ricke, Clayton Zimmerman, and Chair David Sand,
Absent: Cathy Smithknecht
Also present were Mayor Beverly Aplikowski, Council Members Gregg Larson, Lois
Rem, and Brenda Holden, Director of Community Services Aaron Parrish, City Planner
Peter Hellegers, and Recording Secretary Kathleen Altman.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON
MARCH 5, 2003.
Commissioner Modesette requested the following changes: Correction to Commissioner e
Zimmerman's corrections on the January 8, 2003 meeting, should read: "" ,pork chop
there would prevent left turns," (Subsequently staff has revised Commissioner
Zimmerman's correction to read: "Commissioner Modesette asked if it was possible to
put some kind of a pork chop there to make it impossible to make a left turn.")
Commissioner Zimmerman moved, seconded by Commissioner Ricke to approve the
March 5, 2002 minutes as amended. The motion carried unanimously (6-0).
PUBLIC HEARINGS
A. PLANNING CASE #03-08 - RAMSEY COUNTY/PARTNERS PUBLIC WORKDS
FACILITY, HAMLINE AVENUE AND HIGHWAY 96, SPECIAL USE PERMIT
Mr. Hellegers stated applicants were requesting a Special Use Permit to allow for a
Public Works Facility, Mr. Hellegers reviewed their report dated March 26, 2003 and
recommended approval of the Site Plan Review subject to conditions as outlined in their
report, Mr. Hellegers noted this public hearing had been properly noticed.
Chair Sand opened the public hearing at 7: 14 p.m.
Chair Sand invited applicant to make comment
e
Julio Mangine, Director of Property Management for Ramsey County; Ken Heider,
Director of Public Works; Bruce Thompson; Assistant Director of Property Management;
.
.
.
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ARDEN HILLS PLANNING COMMISSION - APRIL 2,2003
2
Fred Moore, Civil Engineer SRF Consulting; and Greg Fenton, BWBR Architects were
in attendance on behalf of applicant.
Mr. Fenton summarized the Site Plan, floor plan, and landscaping for the Commission,
Chair Sand asked about the oil drop off site and what would that look like. Mr. Fenton
replied the type of disposal facilities had not been fully explored, but there would be
screening in the proposed area,
Ken Heider replied there would be a pedestal that residents could pour their used oil in.
There would also be a small bucket that people could put oil filters. He noted there was a
demand for oil disposal at their other facility and it was one of the items that they wanted
the Commission's comments on. He noted this would have drawbacks.
Chair Sand stated this was the last thing he wanted to see in that area. He stated where
they were proposing this was not an appropriate place for it.
Mr. Heider noted if this were not visible, it would not be used. He indicated if it were
also not convenient, it would not be used. Commissioner Zimmerman stated they put in a
sign indicating where the location for the drop off site was located.
Mr, Fenton stated the area would be well screened and they had previous experiences
where if the area was not policed, other things showed up in that area,
Chair Sand stated he was not convinced that they needed that type of a facility. He stated
he would like to see this set up like a garage area, and not leave things sit outside. He
suggested they have some type of an indoor facility that was aesthetically pleasing, Mr.
Heider noted this was not a household hazardous waste facility; it would only be used for
used engine oil and not for other chemical or waste products,
Chair Sand asked if the residents would be able to distinguish this feature. Mr. Heider
replied that was one of the issues,
Commissioner Zimmerman noted because this was a maintenance facility, he expected
the County would have waste oil from their trucks. He suggested that there be a
mechanism that residents were able to deposit their waste oil in with the County's waste
oil. He noted this would eliminate people from dropping off other things for recycling.
Commissioner Zimmerman stated he would like to see an elevation plan, He asked what
was the facility going to look like at ground level. He asked what was the height of the
berming and how much of the structure would be visible from Highway 96, Mr. Fenton
summarized for the Commission what the building would look like from ground level.
Commissioner Zimmerman asked for an explanation how the 48-foot was arrived at for
the salt/sand structure, Mr, Fenton replied the goal was to have at least Y, the width of
the building to have a 30 feet clearance so the trucks would dump on one lift, which
would make the structure 48-feet. He noted this design was the shortest of the designs
they had looked at. He noted the structure would be open on the east and south sides. He
indicated this structure was a standard for MnDOT.
ARDEN HILLS PLANNING COMMISSION - APRIL 2, 2003
Commissioner Zimmerman asked if this structure was secure enough from the elements
that they would be able to store what was left over until the following season. Mr. Heider
replied it would and that was one of the intentions of the building. He noted they bought
their salt through the State bidding process. He noted the County would save a lot of
money with a structure such as this,
Ms. Modesette asked what was the life cycle for these types of structures. Mr, Fenton
noted the guaranteed life was 15 years and the estimated life was 20 years.
Chair Sand asked what was the material they were using for the roof. Mr. Fenton replied
it was a vinyl with a woven mesh embedded in it. He noted it would not feel like fabric,
but like plastic.
Commissioner Ricke asked what was the plan for the fence along the east side of the
property. Mr. Fenton replied it would be a coated chain link fence, dark green in color.
Chair Sand noted on the west side there was substantially less attention to landscaping.
He asked if funding did not come through and the Guard facility was not constructed,
would this building would be short of landscaping, He asked if they could sti1llandscape
there, even if a building went in, Mr, Fenton replied they did not have any plantings
planned for that area right now because there was drainage there. He noted the elevation
of the ground continued to rise in that area, He stated there was the possibility of putting
landscaping in that area, but he believed the National Guard was planning on expanding.
Mr. Moore stated the National Guard would have a lot green space on their property for
security reasons. He noted there was a "mountain" of dirt there right now, but that would
be removed iflwhen the Guard expanded.
Commissioner Larson asked about the canopy on the east end of the building, He asked
ifit was open on all three sides and what was it used for. Mr. Fenton replied there was an
open-air canopy planned for that area and it was open on three sides.
Jeanne Winiecki, 4471 Old Highway 10, asked if they would be screening the parking
lot. She asked if there was a berm along Highway 96, or if the screening was entirely
dependant upon prairie grass. She stated she was disappointed to think that the City
would change the way they do business and expect different screening and landscaping
on this project. Mr. Moore replied there was proposed to be a berm all along Highway
96, which would be six-foot high and screen the vehicles in the parking lot. He noted
they would only see the tops of the vehicles in the parking lot. The purpose of the berm
was to hide most of the vehicles, He noted they would be looking at the top part of the
buildings only.
There were no further comments made for or against the Site Plan Review.
Chair Sand closed the public hearing at 8:02 p,m.
Commissioner Larson asked about protection of fuel islands. Mr, Moore replied the pond
that was on the site was a water quality treatment pond. He noted there was a complete
storm sewer system to collect water from all of the hard surfaces on the site, including the
saltlsand storage area. He noted that system would then go into the water quality
"
3
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ARDEN HILLS PLANNING COMMISSION - APRIL 2, 2003
4
treatment pond, He stated the purpose of the sand/salt building was to have it covered to
prevent run off as much as possible,
Commissioner Larson asked how would the water get treated. Mr. Moore replied the
water would be very dilute. He stated the treatment pond would also treat the roadway
run off.
Chair Sand asked what were the typical hours of operation with respect to trucks coming
in and out of the site and what type of lighting would the site have. Mr. Heider replied
from the operational standpoint, the normal working hours for maintenance was 7:00 a.m.
- 3:30 p.m. Office hours were 8:00 - 4:30. He noted if there were snow events, or
emergency situations, they could be working almost any hour. He indicated in the winter
they had a night crew of 5 or 6 people who typically worked around the building on
maintenance, so they typically would not make much noise. He stated they had tried to
design the site and the circulation on the site to minimize backing up of vehicles, He
noted the back up alarms would be from loading trucks, but because of the way they set
the site circulation up, the trucks themselves, which was most of the traffic, would not
need to back up that often, He noted they wanted the trucks going forward as much as
possible.
Mr, Fenton replied with respect to lighting, they were designing the lighting III
compliance with the City Code and Ordinances.
Mr. Sand asked what type of color the lighting would be. Mr. Fenton replied it would be
more of the typical white lighting, which would be perimeter cased and pointed
downward.
Chair Sand asked if the reason why they chose the white light over the high-pressure
sodium, Mr. Fenton replied it was for the efficiency ofthe lamp.
Mr. Mangine stated the National Guard did not light the parking lot for security and the
only time they came on was as motion detectors, Chair Sand asked if they had thought of
that option.
Mr. Mangine replied they had thought of this as an energy saving measure, as well as
from a safety standpoint. He stated the lighting that was proposed was programmable,
but he indicated he would like to look at using motion detectors instead if there was no
objection from the Commission. He stated he thought the City was requiring the parking
lot to be lit at all times, but if the City wanted them to look at this option, they would be
willing to do that.
Commissioner Modesette noted she was in favor of this type oflighting.
Commissioner Modesette stated she was sympathetic to the aesthetic corner regarding the
oil waste site, but she also believed this was a public facility and they needed to be taking
the environmental concerns into account also and provide a place for oil disposal. She
asked if the National Guard facility would move north, was there a way to allow a green
alley to be incorporated into this plan as a contingency.
ARDEN HILLS PLANNING COMMISSION - APRIL 2, 2003
5
Mr. Mangine replied the idea of sharing fueling; road access, and security would all .
work. He noted they would work on a contingency plan if things changed with the
National Guard building,
Commissioner Bezdicek recommended they relied on the present dump site for oil and
forego this proposal.
Commissioner Ricke asked about the proposed traffic flow in and out of the facility. She
asked where the large trucks would be located. Mr. Heider replied everyone would have
to exit at Hamline. Highway 96 and Hamline were County Roads and both roads would
be used to some degree, He noted Highway 96 was a very good east/west connection for
them and indicated the vast amount of traffic would probably be going to the east on
Highway 96. He stated there was Jess County work south on Hamline. He indicated
Highway 96 would be used the majority of the time, He noted if there was a problem
with traffic, they could address this in the future and they were sensitive to traffic
concerns.
Chair Sand asked what was the overall plan in terms of starting construction. Mr. Heider
replied the actual construction would start later this summer with plans of occupation of
the building in fall, 2004. Ifthe building were not ready by fall, 2004, they would wait
until spring, 2005 to move in,
Chair Sand asked how would the reconstruction of Highway 96 affect this project. Mr. .
Heider replied it probably would not affect this project that much. He noted Highway 96
would be reconstructed under traffic and they would work with that issue,
Chair Sand expressed concern that there would be additional traffic on Hamline as they
reconstructed Highway 96. Mr. Heider replied he did not tbink this would be an issue.
Commissioner Zimmerman moved, seconded by Commissioner Larson to approve
Planning Case #03-08, Ramsey County/Partners Public Works Facility, Hamline Avenue
and Highway 96, Special Use Permit subject to tbe following conditions and
recommendations:
1.
2,
3.
All necessary building permits shall be filed with the City Building Official.
All necessary signage permits shall be filed with the City Planner.
The number of handicapped accessible parking spaces shall comply with the State
Building Code requirements.
The applicant shall submit a landscape performance bond or other surety for
125% of the cost of materials and installation valid one full year from the date of
installation,
Detailed final grading, utility, drainage, and erosion control plans shall be
submitted to the City Engineer for approval.
Compliance with the applicable provisions of the Zoning Ordinance.
Any applicable permits shall be filed with Ramsey County, the Rice Creek
Watershed District, the Minnesota Pollution Control Agency, and other regulatory
agencIes.
That the building material variance as outlined in Item No. 13 meet the approval
ofthe City Engineer and Building Inspector.
e
4.
5.
6.
7.
8.
.
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ARDEN HILLS PLANNING COMMISSION - APRIL 2, 2003
6
9,
That the oil and sand location on the site plan be deleted and the waste oil drop
off be incorporated into the existing County waste oil storage on the site and the
County come up with an acceptable method to convey that waste oil into their
container. If that is deemed unworkable the County come back to the City to
amend their site plan.
That the landscape plan include landscaping to the west side of the building not
knowing when the National Guard will build their facility.
10.
Commissioner Larson asked if it was proper that they do not approve the waste oil
maintenance facility and have them come back with a plan at a later date that would be
acceptable with the Commission. Chair Sand replied that would require an amendment to
the motion,
Commissioner Zimmerman noted the reason he included it was because there was a
location shown on the site plan that they did not feel was an appropriate place, so he
wanted residents to be able to drop off oil at the same place that the County placed their
oil. He indicated they could discuss not having waste oil on the property. Commissioner
Larson stated he was fine with the motion as it stood.
Chair Sand asked if the motion as presented was agreeable to the County. Mr. Heider
replied they wanted to have a place for residents to hand the waste to and then have an
employee carry the waste into the building for disposal. He noted from a safety issue, it
would be difficult to have people being behind the building dropping offtheir oil.
Commissioner Bezdicek asked if this would preclude residents dropping off the oil
outside of business hours. Mr. Heider replied that was correct. The oil would need to be
dropped off during business hours.
Commissioner Ricke suggested either the disposal had to be a part of their own disposal
or they needed to present an alternative plan that was approved by the Commission. Mr,
Parrish replied the County could determine ITom their operations if there was a need for
this type of a facility, they could amend their site plan at a future date.
Chair Sand noted their intention was to not allow the drop off facility at the ITont, but
rather to provide an alternative site on the property.
The motion carried unanimously (6-0).
B.
PLANNING CASE 03-09:
VARIANCE
BRUCE GODE. 3538 GLEN ARDEN ROAD.
Chair Sand opened the public hearing at 7:35 p.m,
Mr, Hellegers stated applicants were requesting a 6-foot variance ITom the minimum side
yard setback for one side. This variance would allow construction of an attached 24x26
garage four feet ITom the northern property line, Mr. Hellegers reviewed their report
dated March 27, 2003 and recommended denial of the Site Plan Review for the reasons as
outlined in their report. Mr. Hellegers noted this public hearing had been properly
noticed.
e
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~
EN HILLS
MEMORANDUM
DATE:
Agenda Item 6.A.2
April 23, 2002
TO: Mayor and City Council
FROM: Peter Hellegers, City Plann~
SUBJECT: Planning Case #03-09
Bruce Gode
3538 Glen Arden Road
Variance (Zoning Ordinance)
Request
The applicant is requesting a 6-foot variance from the minimum side yard setback for one side.
This variance would allow construction of an attached 24' by 26' garage four feet from the
northern property line, Since this variance would also reduce the minimum total side yard
setback for the property (25 feet) to 19 feet, a variance of 6 feet from the minimum total side
yard setback would also be required. The applicant is requesting:
· A 6-foot variance from the minimum side yard setback.
· A 6-foot variance from the minimum total side yard setback.
Planninl! Commission Recommendation
The Planning Commission is recommending denial of Planning Case #03-09, Bruce Gode, 3538
Glen Arden Road, request for a variance for the following reason:
· The state Statute definition of "undue hardship" is not met. In Chapter 462357,
Subdivision 6, (2), defines "undue hardship" as a situation where: "" .the property in
question cannot be put to a reasonable use if used under conditions allowed by the
official controls,,,", However, in this particular instance the official controls would
allow the applicant a reasonable use; construct a two-car garage somewhere behind the
PC #03-0!l- CC Memo 04/23/2003 - Page 1 of 2
house or continue to have an attached one-car garage. Also, as stated in staff s report, the
property could be put to a reasonable use without the granting of a variance and therefore, .
does not demonstrate that there is an undue hardship,
Deadline for Al!:encv Actions
The City of Arden Hills received the completed application for this request on March 24, 2003.
Pursuant to Minnesota State Statue, the city must act on this request by May 24, 2003 (60 days),
unless the City provides the petitioner with written reasons for an additional 60 day review
period. The city may with the petitioner's consent extend the review period beyond the 120
days.
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions,
3. Recommend deniaL If the City denies the petitioners request, .....it must state in writing
the reasons for the denial at the time that it denies the request".
4. Table for additional information,
Attachments
.
6A2-1
6A2-2
6A2-3
Planning Commission Memo March 27,2003
Planning Commission Minute Excerpt April 2, 2003
Letter from Resident received April 23, 2003
.
PC #03-09- CC Memo 04/23/2003 - Page 2 of2
.
. Council Memo
Attachment 6A2-1
.
~
~~HILLS
MEMORANDUM
.
DATE:
March 27, 2003
PC Agenda Item
4.B
TO: Planning Commission
FROM: Peter Hellegers, City Planner
SUBJECT: Case #03-09
Bruce Gode
3538 Glen Arden Road
Variance (Zoning Ordinance)
Request
The applicant is requesting a 6-foot variance from the minimum side yard setback for one
side, This variance would allow construction of an attached 24' by 26'garage four feet
from the northern property line. Since this variance would also reduce the minimum total
side yard setback for the property (25 feet) to 19 feet, a variance of 6 feet from the
minimum total side yard setback would also be required. The applicant is requesting:
. A 6-foot variance from the minimum side yard setback.
. A 6-foot variance from the minimum total side yard setback.
.
Overview
Surrounding Area
North
Low Density Residential
R-l: Family Residential
District
R-l: Family Residential
District
Single Family Detached
Residential
Single Family Detached
Residential
Highway 51 / Snelling
Single Family Detached
Residential
South
Low Density Residential
East
Highway 51 / Snelling
N.A, (Right-of-Way)
R- J: Family Residential
District
West
Low Density Residential
.
PC #03-09- PC RelXlrt03/27/03 - Page 1 of6
.
.
.
Site Data
Low Density Residential
Single Family Detached Residential
R-l: Single Family Residential
0.3673 acres (16,000 square feet)
Relatively Flat
Site Overview
1. Setbacks - Does not meet requirement.
The side yard interior minimum setback for principal buildings in the R-I district is 10
feet.
Side Yard
Interior
(principal
building)
10' min.
25' min. for total of
both sides
10' (north)
15' (south)
25' total for both
sides
4' (north)
15' (south)
19' total for
both sides
2. Lot Coverage - Exceeds Code Requirement,
The requirement for all residential districts is a maximum of 25%. The house, shed, and
garage in relation to the property would constitute 17% lot coverage.
3. Landscape Lot Area - Exceeds Code Requirement,
The requirement for all residential districts is a Minimum Landscape Lot Area of 65%.
Construction of the garage would leave approximately 74% of the lot as landscape area.
Variance Criteria
A. State Requirements
Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), defines "undue
hardship" as:
",,,means the property in question cannot be put to a reasonable use if used under
conditions allowed by the official controls, the plight of the landowner is due to
circumstance unique to the property not created by the landowner, and the variance, if
PC #03-D9 - PC Report 03/27103 - Page 2 of6
".
granted, will not alter the essential character of the locality. Economic considerations
alone shall not constitute an undue hardship if reasonable use of the property exists under
the terms of the ordinance..."
.
B. City Requirements
Section VIII, D, 4, c and d, of the City's Zoning Ordinance state that,
"Adherence to the provisions of this ordinance is required, except for special cases which
arise because of the configuration of a particular parcel. The condition shall not have
been created by the landowner. A variance or variances may be granted from specific
provisions of this ordinance beca1,lSe such land factors as length of a side of a lot, the
shape of the lot or the unusual terrain prohibit reasonable development equivalent to that
which would be permitted without variance on a similar size lot located in the same
diStrict, but which lot has no unusual configuration. Economic conditions alone shall not
be grounds for a variance. In no case shall the granting of a variance impair the health,
safety, comfort and general welfare of the public, nor will it be contrary to the intent and
purpose ofthe Comprehensive Plan, the official map or this or any other ordinance of the
City."
Variance Findinl!:s
Minnesota State Stature 462357, subd. 6, requires that Cities consider the following five
matters when hearing requests for zoning ordinance variances,
.
1. Are the circumstances for which the variance is requested unique to the
property?
No. The house was built in 1954 and currently only has a one car garage, The
dimensions of the lot are fairly standard for Glen Arden Road, 80 feet by 200 feet.
Staff conducted a windshield survey of the neighborhood noted approximately 3
properties along Glen Arden Road that have a one car garage, The 3538 Glen
Arden property has approximately 31 feet between the current garage and the
house to the north; whereas the other two properties with single car garages are
much to close to the adjacent homes or garages to build an attached two car
garage (they may be able to construct a detached two car garage). The applicant's
property was developed in the 1950's with the one-car garage built right up to the
minimum side yard setback. This particular neighborhood was likely one of the
first areas in Arden Hills to be developed, While this situation may not be
common to other areas of the City it is not altogether uncommon in other areas
which developed around the same time.
.
PC #03-{)9 - PC Report 03/27/03 - Page 3 of6
.
.
.
2.
Would granting the variance be in keeping with the spirit and intent of the
City's Zoning Ordinance?
No. The Zoning Ordinance allows principal structures (attached garages are
included as a part of the principal structure) to be set back as close as ten feet
from interior side yards in the R-l: Single Family District. The applicant has
proposed constructing the garage four feet from the northern property line. The
applicant has indicated that the four fool setback would allow for the proper
framing for the 16-foot garage door, any smaller variance would not allow for the
proper framing and would also result in a garage door that is too close to the north
wall of the house. The applicant has attempted to shift the garage away from the
north property line by having the south 6 feet of the garage tucked behind the
house. The applicant has also reviewed whether a smaller variance would work,
however, that would not accommodate for the framing of the 16- foot garage door
and vehicles trying to enter the garage would be right next to (probably within a
foot of the house) the northern wall of the house. However, this would represent
a deviation from the minimum side yard setback for one side and also a deviation
from the minimum total side yard setback. Given that there is another way for the
applicant to convert from a one-car to a two-car garage (detached) while meeting
the requirements of the code; staffis of the opinion that granting the variances
would not be in keeping with the spirit and intent of the Zoning Ordinance.
3.
Could the property in question be put to a reasonable use without the
granting of the variance?
Yes. In variance cases that the Minnesota courts have review, converting from a
one-car garage to a two-car garage has been interpreted as a reasonable request
for a variance. However, this only comes in to play when a variance is necessary
for a resident to convert from a one-car to a two-car garage. In this particular
instance the applicant could construct a detached garage in the rear yard and still
meet the setback regulations outlined in the Zoning Ordinance. Therefore, this
property would not be denied reasonable use without the granting of a variance.
4.
Was the hardship created by the owner?
No. The property was developed in 1954, long before two-car garages became
the norm. When the house was constructed the garage was built right up to the
minimum side yard setback, not leaving any room for future expansion. Also,
since the applicant moved in to the house some 16 years ago he has acquired
recreational vehicles and a boat which would require additional garage space.
While this may be a consideration for someone purchasing a house in this day and
age, 16 years ago garage space for recreational vehicles was not much of a
consideration for someone buying a home.
PC #03-09 - PC Report 03/27/03 - Page 4 of 6
,
."
5.
Would granting the variance alter the essential character of the
neighborhood?
.
No. The effect of the garage should not alter the character of this neighborhood.
The applicant has stated that having the garage attached would preserve the open
feel and vista of the rear yards for the properties along Glen Arden Road.
Currently, several properties have small sheds but the only garage in the rear yard
area is several houses to the south of the applicant's property. As many of the
properties in this area already have houses or garages which appear to be closer to
the property line than the minimum of I 0 feet, the visual effect ofthe proposed
attached garage should not alter the essential character of the neighborhood.
However, it is possible that the variance would set a precedent which could lead
to more variance requests and potentially more construction with setbacks less
than the minimum 10- foot side yard setback
The applicant has stated that while it may be reasonable to construct a detached
garage in the rear yard area, he feels that the attached garaged would preserve the
open back yard area which he sees as part of the essential character of the '
neighborhood. In addition the applicant has stated that by constructing the
attached garage there would be less pavement and therefore less run-off. While it
may be more "reasonable" to construct the detached garage, the applicant believes
that by instead constructing an attached garage, he will be preserving the open
back yard area and thereby preserving the essential character of the neighborhood.
.
Deadline for Al!encv Actions
The City of Arden Hills received the completed application for this request on March 24,
2003. Pursuant to Minnesota State Statue, the city must act on this request by May 24,
2003 (60 days), unless the City provides the petitioner with written reasons for an
additional 60 day review period, The city may with the petitioner's consent extend the
review period beyond the 120 days.
OPtions
I, Recommend approval as submitted,
2, Recommend approval with conditions.
3, Recommend denial. Ifthe City denies the petitioner's request, "". it must
state in writing the reasons for the denial at the time that it denies the request".
4. Table for additional information.
.
PC #03-09 - PC Report 03/27/03 - Page 5 0[6
.
.
.
Recommendation
In Planning Case #03-09, staff recommends that the variance request of six (6) feet for
the minimum side yard setback for one side and also the variance request of six (6) feet
for the minimum total side yard be denied for the following reason:
· The State Statute definition of "undue hardship" is not met. In Chapter
462.357, Subdivision 6, (2), defines "undue hardship" as a situation where:
". ., the property in question cannot be put to a reasonable use if used under conditions
allowed by the official controls,...". However, in this particular instance the
official controls would allow the applicant a reasonable use; construct a
detached two-car garage somewhere behind the house or continue to have an
attached one-car garage. Also, as stated above in number 3, the property
could be put to a reasonable use without the granting of a variance and
therefore does not demonstrate that there is an undue hardship.
Attachments
L
2.
3.
4.
Applicant's statement.
Applicant's site sketch.
Location Map.
Letter from neighbors.
PC #03-09 - PC Report 03/27/03 - Page 6 of6
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Attachment 4B-l
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I am building an addition on my house with 24 by 26 foot garage. The property .
is 80. by 200 feet. In order to conform to the rest of the neighborhood, I have to ask
for a six-foot variance. The home was built in 1954 with a single car garage. As it
stands now, the neighbor to the north and I have single car garages. The only two
single car garages on Glen Arden Road. I bought the home sixteen years ago. Over
time I have purchased a boat, recreational vehicles, etc. In Arden Hills, you cannot park
these things in your driveway so I have nowhere to store them or more than one
vehicle, which is why I have to build a new garage.
To be able to make a sixteen-foot garage door work, I will need a six-foot
variance. In the plans, the garage is 24 by 26 feet. I have to put six feet behind the
house to make it fit. That leaves nineteen feet for the framing and the door. That
leaves two feet between the garage and the house, which I could make work.
If I were to set the garage farther out in the backyard, it would alter the
essential character of the neighborhood. Every garage on Glen Arden Road is attached
to the home. When you look across the back yards, you see trees and lawn. It would
obstruct the view of the neighbors and look out of place with the rest of the homes. I
could build a bigger garage if set back, but then the driveway would be approximately
140 feet long with the excessive water runoff. I feel the best interest of the neighbors
and the city would be to put the garage by the house.
Should the variance be granted, there would still be plenty of room for the
neighbor to the north to have access to their backyard if they would have to for some
reason. They have no access to the north side of their home. The distance between
the two homes on the north side is approximately twelve feet.
I believe that by granting the variance, it will not alter the spirit and content of .
the cities' zoning code. As the garage stands now, there would be 21 feet, which would
be consistent with the other homes on Glen Arden Road. That would make the building
work.
RECEIVED
MAR I 2 Z003
CITY OF ARDEN HILLS
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RECEIVED
MAR 2 8 2003
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651.693.7487
email: richardsgp@aol.com
CITY OF AROc~; [-II' I
March 27, 2003
City of Arden Hills
Planning Commission
1245 West Highway 96
Arden Hills MN 55112
Attn: Peter Hellegers, City Planner
Re: Planning Case #03-09 Gode Variance
We are writing in response to the Public Hearing Notice regarding the above Variance at
the property located at 3538 Glenarden Road which is the property to the immediate
south of our property at 3544 Glenarden Road.
.
When the Planning Commission makes their advisory recommendation to the City
Council we would like for the following comments to be considered:
-In our opinion the property line between our property and the Gode property is in
question and therefore an official survey is needed. The reason we feel a survey is
needed is because if the property line on the north side of our property that is shared with
the Richters at 3552 Glenarden Rd is located where they think it is - and the Gode line
where he thinks it is - we therefore do not have the 80 foot frontage which our title states.
-There is already a variance on the north side of our property. There is only 14 feet
between the Richter honseand our house-note this is house to house and not property
line.. This variance was here before we moved into our home 10 in years ago.
-With a variance on the south side this wonld make a variance on both sides of our
property thus raising concerns regarding negative valuation on our property.
-If in the future, as we have been considering, we would like to place a fence along the
south edge of our property there would be only 4 feet or less between the Gode building
and the fence which raises concerns regarding sufficient space for maintenance of
proposed building.
.
.
.
.
< .~
In conclusion: We have discussed this variance with our attorney and realtor and both
haveadvisedagai~st it. We understand Mr Gode's desire to have a two car garage for
his vehicle because we have had the same desire and discussed the possibilities for our
two vehicles but realize the limitations of our property.
Thank you for considering our concerns and please keep us apprised of any
recommendations or decisions made.
S/l::htJ}? u:U
Gordon L Richards
.
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Pauline C Richards
.
. Council Memo
Attachment 6A2-2
.
ARDEN HILLS PLANNING COMMISSION - APRIL 2, 2003
6
10.
That the oil and sand location on the site plan be deleted and the waste oil drop
off be incorporated into the existing County waste oil storage on the site and the
County come up with an acceptable method to convey that waste oil into their
container. If that is deemed unworkable the County come back to the City to
amend their site plan.
That the landscape plan include landscaping to the west side of the building not
knowing when the National Guard will build their facility.
.
9,
Commissioner Larson asked if it was proper that they do not approve the waste oil
maintenance facility and have them come back with a plan at a later date that would be
acceptable with the Commission, Chair Sand replied that would require an amendment to
the motion,
Commissioner Zimmerman noted the reason he included it was because there was a
location shown on the site plan that they did not feel was an appropriate place, so he
wanted residents to be able to drop off oil at the same place that the County placed their
oiL He indicated they could discuss not having waste oil on the property. Commissioner
Larson stated he was fine with the motion as it stood,
Chair Sand asked if the motion as presented was agreeable to the County. Mr. Heider
replied they wanted to have a place for residents to hand the waste to and then have an
employee carry the waste into the building for disposal. He noted from a safety issue, it
would be difficult to have people being behind the building dropping off their oiL
.
Commissioner Bezdicek asked if this would preclude residents dropping off the oil
outside of business hours, Mr. Heider replied that was correct. The oil would need to be
dropped off during business hours.
Commissioner Ricke suggested either the disposal had to be a part of their own disposal
or they needed to present an alternative plan that was approved by the Commission. Mr.
Parrish replied the County could determine from their operations if there was a need for
this type of a facility, they eould amend their site plan at a future date.
Chair Sand noted their intention was to not allow the drop off facility at the front, but
rather to provide an alternative site on the property.
The motion carried unanimously (6-0).
B.
PLANNING CASE 03-09:
VARIANCE
BRUCE GODE. 3538 GLEN ARDEN ROAD,
Chair Sand opened the public hearing at 7:35 p.m.
Mr. Hellegers stated applicants were requesting a 6-foot variance from the minimum side
yard setback for one side, This variance would allow construction of an attached 24x26 .
garage four feet from the northern property line, Mr, Hellegers reviewed their report
dated March 27, 2003 and recommended denial of the Site Plan Review for the reasons as
outlined in their report. Mr. Hellegers noted this public hearing had been properly
noticed.
.
.
.
ARDEN HILLS PLANNING COMMISSION - APRIL 2, 2003
7
Chair Sand invited anyone for or against this to come before the Commission.
Pauline Richards, 3544 Glen Arden Road, stated the property line between their property
and the Gode property was in question and they felt that if anything happened, an official
survey needed to take place. She noted if the property line to the north and south of their
property was where their neighbors said they were, they did not have the 80 feet their title
said they had. She noted there was only 14 feet between the edge of their garage and the
edge of the house to the north of them. She stated if they had a variance on their south,
this would squeeze their property. She stated she understood applicant's desire to have a
double car garage because they would also like to have a double car garage, but after they
had looked at their options, they realize that it was not possible for them to have a double
car garage. She noted she was against this variance.
Commission Bezdicek asked if she had discussed their concerns with applicant. Ms,
Richard replied they had not; she did not know about this request until she received
notice from the City.
Bruce Gode, 3538 Glen Arden Road, applicant, noted the stakes located last year was one
for the property line and one for the setback. He indicated the telephone poles were a
good judge as to where the property lines were located,
Chair Sand asked if they had considered a different layout for the garage, which would
make it flush with the home and come into the garage from the side, Mr, Gode replied
that take up the whole back of his home to do it that way. He noted he had a large truck,
which would make it a very difficult turn there. He stated he could tilt the garage at an
angle, but then his lights would be shining in the neighbor's house.
Chair Sand stated Mr. Gode needed to decide what was more important to him - a double
car garage that would need to be moved, or live with a single car garage,
Commissioner Zimmerman asked if they built their addition, would they need to take
down their existing garage. Mr, Gode replied the garage did not have to be demolished to
add on this addition,
Commissioner Zimmerman noted he could build a two car deep garage. Mr. Gode
replied he had thought about that, but he did not see that as a viable option.
Chair Sand asked if he had spoken with an architect about this. Mr. Gode replied he had
hired an architect and it was the architect who had pointed out the setback requirement.
Ms. Richards stated she realized that this property line had never come into question
before, but she was uncomfortable having any action taken without an official survey of
the property,
Chair Sand asked staff what they knew about the statement that the telephone poles were
the property marker. Mr. Parrish replied he did not know what the situation was in this
particular neighborhood, but telephone poles tended to be located on the property lines.
However, that was not always the case. He noted they should not rely on that and the
only official way to determine where the property line was located would be to obtain a
survey,
ARDEN HILLS PLANNING COMMISSION ~ APRIL 2, 2003
8
Commissioner Modesette stated her property had a telephone pole right in the middle of .
it
Mr. Gode noted every lot on Glen Arden Road was 80 feet by 200 feet and the poles were
spaced 80 feet apart Chair Sand noted Ms. Richards was concerned that they did not
have 80 feet on their property.
There were no further comments made for or against the Site Plan Review,
Chair Sand closed the public hearing at 8:51 p,m.
Commissioner Larson asked staff if a building permit application were approved and
issued, would the property line have to be established and located in order to get it in the
right location. Mr. Parrish responded it all depended on the circumstances. He noted if
the resident found the stake and could measure it, they would not require a survey. He
stated if there was a question about the property line, the building inspector could verify
the line or they could require a survey.
Commissioner Larson asked what was the front setback. Mr. Hellegers replied the front
setback was 40 feet
Commissioner Larson asked if they had room to the front for this garage. Mr. Hellegers .
replied they probably could not put anything much further forward than proposed.
Commissioner Larson moved, seconded by Commissioner Ricke to deny Planning Case
#03-09, Bruce Gode, 3538 Glen Arden Road, Variance for the following reason:
· The state Statute definition of "undue hardship" is not met In Chapter
462.357, Subdivision 6, (2), defines "undue hardship" as a situation
where: ".. ,the property in question cannot be put to a reasonable use if
used under conditions allowed by the official controls...". However, in
this particular instance the official controls would allow the applicant a
reasonable use; construct a two-car garage somewhere behind the house or
continue to have an attached one-car garage. Also, as stated in staffs
report, the property could be put to a reasonable use without the granting
of a variance and therefore, does not demonstrate that there is an undue
hardship,
The motion carried unanimously (6-0).
UNFINISHED AND NEW BUSINESS
A. COUNTY E-2 AND CLEVELAND AVENUE MORATORIUM.
Mr. Hellegers stated the City Council approved a moratorium on certain parcels in the .
vicinity of County Road E-2 and Cleveland Avenue on February 10, 2003. These parcels
were currently zoned R-2. The current situation could result in development, which is
inconsistent with the City's Comprehensive Plan, As a result of the moratorium, the
Planning Commission needed to review the affected area to determine whether the
.
. Council Memo
Attachment 6A2-3
.
7~ ~~ - ~ & 'PaetI.ute .
3544 ~ ~d ~ '::?IetU 'i1(Jt 5Sl12
651.6SS.74$1
emall: richardsgp@aol.com
April 22, 2003
City Council
City of Arden Hills
1245 West Highway 96
Arden Hills MN 55112
Re: Planning Case #03.09 Gode Variance
As yon review the Advisory Recommendation from the City Planning Commission for
the above stated variance, we would like to express our desire that you confirm their
recommendation.
.
Also, please refer to our letter dated March 27, 2003 to the City Planning Commission
stating our position opposing this variance.
Thank you for your consideration.
Sincerely,
.~/J?~
Gordon L Richards ,
LcR~
Pauline C Richards
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EN HILLS
MEMORANDUM
DATE:
Agenda Item 6.B
April 22, 2003
TO:
Mayor and City Council
FROM:
Thomas Moore, Director Of\ID 's and Maintenance
Peter Hellegers, City Planne ~~
4-
A. Recycling Contract Amendment and Extension
B. Recycling Bins
SUBJECT:
Request
A. Review request to amend contract to include those properties north of 694 (which are not
currently listed in the contract) and extend the contract through 2008.
B. Review request to purchase recycling bins for residents using money from the Recycling
Enterprise Fund (#603).
Backl!:round
At their October 28, 2002 meeting, the Council requested that staff research using money from
the Recycling Enterprise Fund to purchase recycling bins for residences in Arden Hills.
The Council reviewed the recycling contract and proposal for purchase of bins at their April 21,
2003 Work Session,
Pertinent Information about the "Arden Hills" Recycling Bins:
L Recycling bins will be purchased in Brooks Green (also shown as "medium
green" on the sample pieces available from Tulip Corporation) and the Arden
Hills logo shall be hot-stamped on the sides in White.
Recycling ..- Council Memo 04/22/03 - Page I of 2
2.
The initial "Arden Hills" recycling bin will be provided at no cost to Arden Hills
residents while supplies last. E-Z Recycling will deliver the initial "Arden Hills"
bins to residents, The "Arden Hills" bins shall not preclude residents from using
other containers for recycling but shall serve to encourage recycling in Arden
Hills,
Additional "Arden Hills" bins will be stored at City Hall and at E-Z Recycling.
As the supply at City Hall runs low, E-Z Recycling will deliver additional "Arden
Hills" bins to City HaiL Residents may purchase additional "Arden Hills" bins at
City HaiL City staff will be responsible for monitoring the purchase of additional
"Arden Hills" bins by residents,
The "Arden Hills" recycling bins shall be available only to residences in Arden
Hills.
3.
4.
Staff Recommendation
Staff is recommends approval of the following items (in two separate and sequential motions):
I) The attached Agreement for Curbside Recycling Services, which reflects the 694 split
and extends the agreement with E-Z Recycling, be adopted.
2)
The purchase of 3,000 recycling bins from Tulip Corporation for $16,500.00, the
funds for the purchase shall come from Recycling Enterprise Fund (#603),
Attachments
6B-I City Council Memo April 15, 2003
Recycling - Council Memo 04/22/03 - Page 2 0[2
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. Council Memo
Attachment 6B-l
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EN HILLS
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MEMORANDUM
'"
DATE:
April 15, 2003
Agenda Item 3.B
TO:
Mayor and City Council
FROM:
Thomas Moore, Director of Operations and Maintenance
Peter Rellegers, City Planner
SUBJECT:
A. Recycling Contract Amendment and Extension
B. Recycling Bins
ENCLOSURES:
1. Memo from Chris Reinhardt ofE-Z Recycling
2. Draft Agreement for Curbside Recycling Services
3. January 22, 2003 quote from Tulip Corporation
.
Request
A. Review request to amend contract to include those properties north of 694 (which are not
currently listed in the contract) and extend the contract through 2008.
B. Review request to purchase recycling bins for residents using money from the Recycling
Enterprise Fund (#603).
Backl!round
At their October 28, 2002 meeting, the Council requested that staff research using money from
the Recycling Enterprise Fund to purchase recycling bins for Arden Rills residents.
Recvclinl! Contract Update
E-Z Recycling would also like to revisit their current contract and discuss amending the contract
to reflect the 694 split and extending their contract to 2008. In 2001 the City passed ordinance .
Recycling - Council Memo 03/15103 - Page 1 of2
.
.
.
#319 requiring that garbage and recycling haulers split their service days to accommodate the
future garbage and recycling collection needs of Arden Hills, The 694 split translated to
recyclable materials being picked up on Wednesday from those properties north of 694, and a
Tuesday pick-up for those properties south of694 (the pick-up schedule may differ ifthe normal
pick-up day falls on a holiday).
E-Z Recycling would also not request any pnce Increase; however they would request an
extension of their contract until 2008.
Recvcline: Bin Update
Subsequent to the October 28th City Council meeting staff consulted with the City's recycling
contractor, E-Z Recycling, to obtain the best price on recycling bins. E-Z Recycling was able to
obtain a bid of $5.50 per recycling bin which would include the City's color of choice (from the
selection available) and have the City's logo hot-stamped on the bins. The bid has been attached
for Council review.
The pricing of $5.50 per bin is based on the City ordering 3,000 bins, approximately the number
of dwelling units in Arden Hills. E-Z Recycling has stated that they could deliver the bins to
residents' homes initially, and then any additional bins or bins for new residents could be picked
up at City Hall or from E-Z Recycling. The bins are available in several colors, the samples that
staff have been provided with include: Medium Blue, Light Green (Kelly green), Brooks Green,
and Forest Green, It appears that the Brooks Green is the closest to the Arden Hills logo color.
The bins would include hot-stamping a white stamp of the Arden Hills Logo and text on both
long sides of the bins. Several bins could be stored at City Hall (in one of the storage rooms) and
when necessary could be restocked from a larger supply stored at E-Z recycling. These bins
could then be provided to new residents or residents could purchase replacement bins or
additional bins if they so choose,
Issues:
L
Which color bins should be purchased? (staff recommends Brooks Green bins to
match the City's logo color)
Where would the additional bins be stored? (City Hall, PW Maintenance Facility, or
E-Z Recycling)
If residents need additional bins beyond the 3,000 how will that be handled? (will
the City purchase 50- 100 more to restock or is the resident responsible for
purchasing their own?).
2.
3.
Staff Recommendation
Staff recommends that Council discuss the following items:
1) Discuss the proposed Agreement for Curbside Recycling Services
2)
Discuss the purchase of3,000 recycling bins from Tulip Corporation for $550 each, a
total of$16,500.00 to come from the Recycling Enterprise Fund (#603),
Recycling - Council Memo 03/15/03 - Page 2 of2
Chris Reinhardt
To:
SUbject:
peter.heIlegers@d.arden-hills.mn.us
Recycling bins
RECEIVED
FEB 2 0 Z003
CITY OF ARO;"N HilLS
Feb 18th 2003
peter I have a bid from the Tulip corporation to provide 3000 bins for your curbside
recycling. I have the collar samples will send you in the mail. The price for the
containers is $5.50 each. This includes shipping the containers to our plant.
once the containers get to our plant we will distribute them to every house in the city.
The left over containers you can either leave at our plant for distribution to new move
ins. Our we can drop them off at your maintenace shop.
E-Z Recycling contract needs to be updated to reflect the 694 split.We our looking for no
price increase just a contract extension.
Thank you for your consideration any questions call me at 651-644-6577
(
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Chris Reinhardt
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AGREEMENT FOR CURBSIDE RECYCLING SERVICES
Agreement made as of , between the City of Arden Hills (hereafter
the City) and E-Z Recycling, Inc., a Minnesota Corporation (hereafter the Contractor),
The City and the Contractor agree as follows:
I. Definitions
1.1- "Area" North of Interstate 694
South of Interstate 694
NOTE: All boundaries, unless otherwise noted, fall in the center of City
streets such that they include residents in the one-half of the named street,
1.2 "Recyclable Materials" means newsprint and non-glossy paper, cardboard,
glass bottles and jars, mixed aluminum and bimetal beverage containers,
plastic bottles, magazines, box boards, phone books, non-hazardous
completely drained aerosol cans, miscellaneous metals and other materials
as mutually agreed upon by the City and Contractor.
2.
Services to be Performed
2.1 The contractor shall collect all recyclable materials on the following days:
North of Interstate 694 Wednesday
South ofInterstate 694 Tuesday
When a national holiday falls on a Monday, Tuesday, or Wednesday the
following will be the collection day:
Holiday on Monday pick-up North of 694 will be Thursday
South of 694 will be Wednesday
Holiday on Tuesday pick-up North of694 will be Thursday
South of 694 will be Wednesday
Holiday on Wednesday pick-up North of694 will be Thursday
South of 694 will be Tuesday
The City will provide the Contractor with maps of the City noting areas
for recycling pickups and areas where pickup is not desired and/or
necessary,
2,2 The terms ofthis agreement shall be from March I, 2003 to Feb.28th, 2008
2.3 The City and the Contractor acknowledge that timely performance of
collection services is essential to the success of the recycling program. The
. .
work shall be done with forces which are adequate to insure the
satisfactory collection and disposal of said materials at all times and the
failure to perform may be excused only by adverse conditions of weather
and similar hindrances which in other work might be regarded as "act of
providence". In the case of such event, the Contractor will notny WCCO
Radio and KSTP Radio by 6:00 a,m. to announce postponement and
provide information for a substitute date,
.
2.4 The Contactor will conduct a phone survey each year. The results of the
survey shall be given to the City Administrator.
3, Collection
3.1 Recyclable materials shall be prepared as follows:
Magazines. Newsprint. Mixed Mail: Place in paper bag or recycling container.
Keep separate from cans, glass, and plastic.
Cans.. Glass. Plastic Bottles with a neck: Rinse out & place in paper bag or
recycling container. Keep separate from paper items, Plastic items remove
caps and lids and flatten.
Cardboard: Flatten, place in container or bundle with twine. Not to exceed 3ft
X 3ft.
.
Aerosol Cans: Must be completely drained,
3.2 All recyclable materials placed for collection shall be owned by and the
Responsibility of the occupants or residential properties until they are
handled by the Contractor, Upon handling of the containers and recyclable
materials by the Contractor, the recyclable materials become the property
and responsibility of the Contractor.
3.3 Recyclable materials deemed unacceptable by the Contractor according to
the Preparation procedures in provision 3.1 the Contractor will leave a
notice with the occupant.
3.4 The Contractor's employees shall save for the resident' any containers that
are Marked Save. These containers, once emptied, shall be returned to the
curbside. Any spills will be cleaned up immediately by the Contractor.
4.
Contractor's Equioment
.
.
4.1 Contractor's vehicles shall be marked with the name of the Contractor.
4.2 The Contractor shall maintain all trucks and equipment in good working
condition. The Contractor's trucks shall be clean and aesthetically
pleasing,
5. Contractor's Operation
5.1 The Contractor shall establish and maintain an office with continuous
supervision for accepting complaints and customer calls, The office shall
be in service during the hours of 7:00 a.m. until 5:00 p.m. or until all
routes are completed on all days of collection as specified in this
Agreement. Address and telephone number of such office and any changes
there in shall be given to the City in writing. The address ofthis office as
for the execution of the contract is 875 North Prior Avenue, St. Paul, MN,
55104
5.2 Complaints on service will be taken and collected by E-Z Recycling, Inc,
The City will notifY the Contractor of any complaints it receives.
.
5.3 Whenever the City or a resident notifies the Contractor oflocations,
which have not received, scheduled service, the Contractor is required to
service such locations by 3:00 p.m. the day following the missed service.
6.
Payment
6.1 The City will compensate the Contractor for the collection of recyclable
materials from residential units as described in Sections 2 and 3, During
this contract, the City will pay the Contractor $2.05 per household.
Household counts to be determined each year on January 1st
6,2 The Contractor will submit monthly statements for services rendered as
set forth in Section 7. The City shall make monthly payments within
twenty (20) days upon receipt of the statement.
7. FiliuS! of Reports
7.1 The Contractor shall submit an accurate monthly summary of the quantity
and kinds of all recyclable materials collected.
.
7.2 The Contractor shall provide scale receipts of the recyclable materials
collected,
.
8. Insurance
8.1 Prior to commencement of tbis Agreement, the Contractor shall furnish
the City with certificates of insurance for comprehensive general liability,
automobile liability and property damage insurance, to meet all City'
insurance requirements. The policy shall require the Insurance Company
to notifY the City in writing of any cancellation in coverage, at least ten
(10) days prior to cancellation. Any losses to persons or property through
tbis project shall be the responsibility of the Contractor. The Contractor
agrees to indemnifY the City from any and all liability or loss arising in
any way out of the performance oftbis contract,
9, Relationship of Parties
9.1 The parties intend that an independent Contractor-employee relationsbip
will be created by the contract. The City is interested only in the results to
be acbieved, and the conduct and control of the City for any purpose, and
the employees of the Contractor are not entitled to any of the benefits that
the City provides for its employees,
.
10. TerminationlExtension
10, 1 If, in the City's opinion, the Contractor fails to carry out the services
diligently and on schedule, and in a quality manner, the City shall have the
right to terminate the agreement. Prior to termination, the City will give
written notice of intent to terminate, This intent to terminate shall be served
upon the Contractor thirty (30) days prior to termination.
10.2 If, at any time during the term of tbis contract significant changes to the
program occur (i,e.: use of recycling bins, frequency of pick up, addition of
new collectible materials, etc..,), the City and the Contractor mutually agree
that the contract will open for negotiation and! or unless negotiated
differently, will terminate at the end of that calendar year.
10.3 If, at the end of the term oftbis contract, the City and the Contractor
mutually agree on an extension of tbis contract, tbis agreement will remain in
effect until otherwise renegotiated.
.
.
Date
Beverly Aplikowski
Mayor, City of Arden Hills
Date
Aaron Parish
City Administrator
Chris Reinhardt, CEO
E-Z Recycling, Inc.
Date
.
.
!an-22-2003 01:10pm From-
T-504 P 003/003 F-&n.
TULIP
CORPORATION
.
714 East Keele Avonue, P,O, Box 12187. Milwaukee, Wisconsin 53212 414/963.3120 Fax 414/982.1825
Mr. Chris Reinhardt
E - Z Recycling
875N. Prior Avenue
St. Paul, MN 55104
Date: January 22, 2003
Proposal: Arden Hills, MN
Account: 062805
Submitted By: Patrick Schultz
(414) 906-8249
We are pleased to quote YOIl the following:
ITEM:
Tulip IS-gallon recycling bin, medium blue, with a custom logo hot-
stamped on both long sides.
QUANTITY:
PRICE:
AVAILABLE:
3000 bins
RECEIVED
FEB 2 0 Z003
$5.50 each delivered
Approx, 4 - 6 weeks after recei?! of order
CITY OF ARDEN HILLS
ANCILLARY: N/A.
FOB:
Tulip Corporation - Niagara Fans, NY
.
TERMS:
Net 30 days subject to credit approval.
Prices are valid for 30 days from the effective date on this quote
Hotstamp pads are maintained and nre the property of Tulip Cor}>(lration.
Custom orders under 2,400 bins may be subject to similar product substitute.
SlllPPING: 15 pallets @ 200 Ipalle!
WEIGHT:
16080 Ibs. gross
FREIGHT:
:REMIT TO:
To be prepaid. Cost is inclusive in price.
Tnlip Corporation
P.O. Box 51789
Los Angeles, CA 90051-6089
ORDER ACKNOWLEDGMENT
Authorized Signature
Position
Date
P.O. #
QN'
.
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~
/]'\~ HILLS
AGENDA ITEM NO. 6.C
City of Arden Hills
Ramsey County, Minnesota
RESOLUTION NO. 03-37
A RESOLUTION
OPPOSING THE POSTAL SERVICE'S RELOCATION TO THE TCAAP PROPERTY
WHEREAS, the late Congressman Bruce Vento formed the TCAAP Reutilization Conunittee on
August 30, 1994 to recommend the long range conceptual uses for the TCAAP site ultimately resulting in the
adoption ofthe resolution commonly referred to as the Vento Plan; and
WHEREAS, The City of Arden Hills formed its own TCAAP Reuse Task Force, a 14 member group
beginning in May 1995, The task force met on average 3 times per month and held four public hearings the
result of which was the TCAAP Framework Plan which was ultimately incorporated into the City's
Comprehensive Plan; and
WHEREAS, a stated goal of the City's Comprehensive Plan is to "Develop the TCAAP land
sequentially as it is released, with integrated land uses according to the TCAAP Framework Plan;" and
- WHEREAS, in an effort to acconunodate 931,000 new residents in the Twin Cities area by 2030, the
~etropolitan Council calls for growth and redevelopment along transportation corridors and for increased
redevelopment, adaptive reuse, and infill; and
WHEREAS, reuse of the TCAAP property consistent with the Vento Plan and TCAAP Framework
Plan has the ability to accomplish significant public policy objectives including:
L Relieving the Federal Government of the obligation to remediate one of the most
contaminated properties in the State of Minnesota;
2. Remediation of the wildlife corridor area;
3, Acconunodating additional job and population growth by taking advantage of existing
infrastructure;
4, Reduced highway congestion by improving the transportation system around the TCAAP
property to improve local and regional traffic flow;
5. Growth in the property tax base for Arden Hills, the Mounds View School District,
Ramsey County, and the region through fiscal disparities tax base sharing;
6. Increased housing production that reflects market demand, changing demographics, and
employment locations;
7, Increased recreational facilities to accommodate the identified lack of baseball fields,
soccer fields, along with other needs currently being evaluated;
8. Offsetting enrollment and revenue declines in the Mounds View School District through
residential development designed to attract families; and
.. WHEREAS, The City sent a letter of interest to the General Services Administration for the early
.ansfer of TCAAP to the City of Arden Hills; and
WHEREAS, The City is leading a planning process to determine its vision for the redevelopment of
TCAAP based on the Vento Plan and the TCAAP Framework Plan; and
WHEREAS, the City of Arden Hills is a city of 9700 residents and the City of Arden Hills occupies.
9.4 square miles of which TCAAP represents 38% of the total land area in Arden Hills; and
WHEREAS, TCAAP represents an opportunity to secure the long range future of Arden Hills and its
citizens that will allow the City to build a new part of the community that is complimentary with the existing
feel and vision of Arden Hills providing for economic development, housing opportunities, and recreational
access in a connected community; and
WHEREAS, Arden Hills has been informed of the desire of the United States Postal Service to study
consolidation and relocation of major distribution centers to TCAAP,
WHEREAS, the presence of the United States Postal Service on the TCAAP site would require
additional city services and responsibilities while depriving the city of needed tax base to pay for such
services; and
WHEREAS, the presence of the United States Postal Service on the TCAAP site will risk the financial
viability of the TCAAP redevelopment by providing fewer acres to offset the costs for remediation necessary
to implement the late Congressman Bruce Vento's vision for the site.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Arden Hills,
Minnesota, has determined:
L The proposed post office facility is not compatible with the vision of the Vento Plan or the
TCAAP Framework Plan because a large postal distribution facility will negatively impact the .
mixed use character of the Vento Plan so as to endanger, ifnot preclude housing, commercial,
and recreational development
2. That to adopt a disjointed development model involving the United States Postal Service
would undo the years of planning and preparation by numerous individuals and groups to
prepare for the reutilization of the site.
3. That this finding is based on the noise, traffic, and visual impact created by a large postal
distribution facility.
4. That this use does not promote the health, safety and welfare ofthe citizens of Arden Hills.
NOW, THEREFORE BE IT FINALLY RESOLVED, the City Council of the City of Arden Hills,
Minnesota, strongly opposes the location of a postal service distribution facility on the TCAAP property.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
28TH DAY OF APRIL, 2003.
BEVERLY APLIKOWSKl, MAYOR
ATTEST:
.
AARON PARRISH, INTERlM CITY ADMINISTRATOR
.
.
.
URS
Agenda Item 7.A
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370.0700
Fax: (612) 370-1378
To:
Mr, Aaron Parrish/
Cit), of Arden Hills
Copy:
Nick Landwer/URS
Tom Moore/AH
File:
379510232001
From:
Greg Brown (1YhiI
Arden Hills City Engineerv\li? 0Ij
April 28, 2003
Date:
Subject:
2003 PMP Assessment Hearing
Background
The City Council conducted an assessment hearing on March 31, 2003 for the 2003 PMP. A total
of 22 written appcals were received by City staff from the affected residents of the project. Staff
reviewed each appeal and prepared a written response letter to each individual explaining the
assessment calculation and notifying them of the staff recommendation (adjustment or no
change) regarding their assessment which were subsequently individually reviewed by the
Council at the continuation of the assessment hearing on April 14, 2003. The Council approved
an amended assessment role at their meeting on April 14 with the exception of 14 properties
located on the comers abutting Amble Drive, Dunlap Street and Tiller Lane. At the Council's
direction, the Engineer has prepared a revised assessment role for those 14 properties based upon
assessing 1/3 ofthe calculated frontage foot of each parceL
The revised assessment role for these 14 parcels reflects the fact that all ofthe parcels had paid
full assessments for the reconstruction of adjacent streets within the last 20 years and results in
an assessment which when combined with the previous assessment levied on the parcel is
comparable to an assessment which would be levied on the parcel if both streets were
reconstructed as a part of the same project.
The fourteen affected residents have been notified by mail ofthe proposed revised assessment.
Copies of the lettcrs sent to residents also are attached for Council information. The residents
were all informed that they could make their case at the April 28, 2003 Council Meeting ifthey
still had an obj ection to the assessment.
PROJECTS\ARDENHlL\37951\GENERAL\Documents\Agenda Memo 4-28-03 Item 5Adoc
~
~HILLS
CITY OF ARDEN IDLLS
COUNTY OF RAMSEY - STATE OF MINNESOTA
.
RESOLUTION NO. 03-40
A RESOLUTION
Adopting the Final Assessment Roll for
Karth Lake East and Ingerson Neighborhood Streets
2003 Pavement Management Plan
WHEREAS, pursuant to proper notice duly given as required by law, the City Council of Arden
Hills, Minnesota met on March 31, 2003, April 14, 2003 and April 28, 2003, heard and passed upon all
objections to the proposed special assessment roll for the improvement of the Karth Lake East and
Ingerson Neighborhood streets as hereafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Arden Hills, Minnesota:
Such proposed special assessment roll, as amended pursuant to City Council action, a copy of
which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special
assessment roll against the lands named therein, and each tract of land therein included is hereby found to
be benefited by the proposed improvement in the amount of the special assessment levied against it.
Such special assessment shall be payable in equal annual installments extending over a period of
ten (10) years for reconstruction projects and over a period of five (5) years for mill and overlay projects.
The first installment of such special assessments shall be payable on or before first Monday in January
2004 and shall bear interest at 'the rate of 5.5 percent per annum from the date of the adoption of this
special assessment resolution. To each subsequent installment when due shall be added interest for one
year on all unpaid installments.
.
The owner of any property so assessed may, at any time prior to certification of the special
assessment to the Ramsey County Auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the City Accountant, except that no interest shall be charged if
the entire assessment is paid within 30 days from the adoption of this resolution; and the property owner
may, at any time thereafter, pay to the City Accountant the entire amount of the special assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment is made, Such
payment must be made before November 15 or interest will be charged through December 31 of the next
succeeding year.
The Deputy Clerk shall forthwith transmit a certified duplicate of this special assessment to the
Ramsey County Auditor to be extended on the property tax lists of the county. Such special assessments
shall be collected and paid over in the same manner as other municipal taxes,
ADOPTED by the City Council this 28th day of April, 2003.
Beverly Aplikowski, MAYOR
.
ATTEST:
Cynthia Young, Deputy City Clerk
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~~ILLS
April 24, 2003
Gregory and Pamela Clifford
4422 Pleasant Drive
Arden Hills, MN 55112
Dear Mr. and Mrs, Clifford:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess 1/3 of the frontage abutting the project for comer
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 1/3 of 12L5 feet at $5 LOO/frontage foot
is $2,065.50.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.@ci.arden-hills.mn.us, Fax: 651.634,5137, or at City Hall:
651.634.5133.
J-~~
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown ~ City Engineer
City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 5S1l2~S794
Phone 651.634.5120 . Fax 651.634.5137 . WWW.ci.3Tden-hills.mn.us
~
~~HILLS
.
April 24, 2003
Troy and Jennifer Peck
1113 Amble Drive
Arden Hills, MN 55112
Dear Mr. and Mrs. Peck:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess 1/3 of the frontage abutting the project for comer
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 1/3 of 100.42 feet at $12.00/frontage
foot is $401.68.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.la!ci.arden-hills.mn.us, Fax: 651.634.5137, or at City Hall:
651.634.5133.
~IY,
~~NLr- ~. yY~~
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown - City Engineer
.
City of Arden Hills . 1245 'Vest Highway 96 . Arden Hills, MN . 551l2~5794
Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us
.
.
.
~
/]'\~ HILLS
April 24, 2003
Jerome and Rita Pearson
1121 Amble Drive
Arden Hills, MN 55112
Dear Mr. and Mrs. Pearson:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess 1/3 of the frontage abutting the project for comer
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Y ourrecommended assessment based on 1/3 of 98.19 feet at $12.00/frontage foot
is $392.76.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.@ci.arden-hills.mn.us, Fax: 651.634.5137, or at City Hall:
651.634.5133.
rnrlY,
~4~ J- /Y4m-<-
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown - City Engineer
City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794
Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us
~
/]'\~LLS
.
April 24, 2003
Scott Steinberg
1130 Tiller Lane
Arden Hills, MN 55112
Dear Mr. Steinberg:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess 113 of the frontage abutting the project for comer
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 113 of 124.0 feet at $51.00/frontage foot
is $2,108.00.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.(Wci.arden-hills.mn.us, Fax: 651.634.5137, or at City Hall:
651.634.5133.
~'
~j.~
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown - City Engineer
.
City of Arden Hills . 1245 West Highway 96 . Anlen Hills, MN . 55112.5794
Phone 651.634.5]20 . Fax 651.634.5137 . www.ci.arden-hills.mn.us
.
.
.
~
~~HILLS
April 24, 2003
Bryan and Debra Lillehaugen
1145 Amble Drive
Arden Hills, MN 55112
Dear Mr. and Mrs. Lillehaugen:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staffto only assess 1/3 of the frontage abutting the project for comer
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 1/3 of 113.8 feet at $5 LOO/frontage foot
is $1,934.60.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.@ci.arden-hills.mn.us, Fax: 651.634.5137, or at City Hall:
65L634.5133.
~.~
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown ~ City Engineer
City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794
Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us
~
~~ILLS
.
April 24, 2003
Tang Shiun and Hsiu Fen Sung
1175 Amble Drive
Arden Hills, MN 55112
Dear Sir and Madam:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess 1/3 of the frontage abutting the project for comer
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 1/3 of 175.54 feet at $12.00/frontage
foot is $702.16.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.@ci.arden-hills.mn.us, Fax: 65\.634.5137, or at City Hall:
651.634.5133.
~'
"~~
d'
rr~
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown - City Engineer
.
City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794
Phone 651.634.5120 . Fax 651.634.5137 . www.ci.ardcn-hills.mn.us
.
.
.
~
EN HILLS
April 24, 2003
Arthur Larsen and Marcia Cheney
1180 Karth Lake Drive
Arden Hills, MN 55112
Dear Me Larsen & Ms. Cheney:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess 1/3 of the frontage abutting the project for comer
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 1/3 of 65.9 feet at $12.00/frontage foot is
$263.60.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.01ci.arden-hills.mn.us, Fax: 651.634.5137, or at City Hall:
651.634.5133.
lrJf:'
~d~
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown - City Engineer
City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 551l2-5794
Phone 651.634.5120 . Fax 65L634.5137 . www.ci.3rden-hills.mn.us
~
~~HILLS
.
April 24, 2003
ACR Homes
1325 Tiller Lane
Arden Hills, MN 55112
Dear Sir or Madam:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess 1/3 of the frontage abutting the project for corner
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years,
Yourrecommended assessment based on 1/3 of 139.4 feet at $51 ,DO/frontage foot
is $2,369.80.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.(a)ci.arden-hills.mn.us, Fax: 651.634,5137, or at City Hall:
651.634.5133.
~IY,
. f)J{>6Y"'-./)./~
o
Thomas], Moore
Director of Operations and Maintenance
Y~5U-
CC: Mayor and City Council
Greg Brown - City Engineer
.
City of A.-den Hills . 1245 West Highway 96 . Arnen Hills, r-.1N . 55112-5794
Phone 651.634.5120 . Fax 651.634.5137 . www..cLarden-hills.mn.us
.
.
.
~
~~ILLS
April 24, 2003
Hany and Allison Cederholm
1271 Ingerson Road
Arden Hills, MN 55112
Dear Mr. and Mrs. Cederholm:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess 1/3 of the frontage abutting the project for comer
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 113 of 100.0 feet at $51.00/frontage foot
is $1,700.00.
If you disagree with the recommendation, you will be given a ehance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.@ci.arden-hills.mn.us, Fax: 651.634.5137 ,or at City Hall:
651.634.5133.
(~~~IY,
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rV~~,,--
~.
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown - City Engineer
City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794
Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden~hills.mn.us
~
~~HILLS
.
April 24,2003
James Cox
1287 Ingerson Road
Arden Hills, MN 55112
Dear Mr. Cox:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess 1/3 of the frontage abutting the project for corner
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 1/3 of 100.0 feet at $51.00/frontage foot
is $1,700.00.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.@ci.arden-hills.mn.us, Fax: 651.634.5137, or at City Hall:
651.634.5133.
~
~
d'
Thomas J. Moore
Director of Operations and Maintenance
~
CC: Mayor and City Council
Greg Brown - City Engineer
.
City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794
Phone 651.634.5]20 . Fax 651.634.5137 . www.ci.arden.hills.mn.us
.
.
.
~
~~ILLS
April 24, 2003
Patrick Brown
1301 Cannon Avenue
Arden Hills, MN 55112
Dear Mr. Brown:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess 1/3 of the frontage abutting the project for corner
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 1/3 of 122.5 feet at $51.00/frontage foot
is $2,082.16.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.@ci.arden-hills.mn.us, Fax: 651.634.5137, or at City Hall:
651.634.5133.
q;:~ ~. ~JLC-
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown - City Engineer
City or Arden Hills . 1245 West Highway 96 . Ard~n Hills, MN . 55112-5794
Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us
~
~~HILLS
.
April 24, 2003
Ryan Hutchcroft
1325 Tiller Lane
Arden Hills, MN 55112
Dear Mr. Hutchcroft:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staffto only assess 1/3 of the frontage abutting the project for comer
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 1/3 of 174 feet at $51.00/frontage foot is
$2,958.00.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.@cLarden-hills.mn.us, Fax: 651.634.5137, or at City Hall:
651.634.5133.
~IY,
\~ ~, })~~
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown - City Engineer
.
City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794
Phone 65L634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us
.
.
.
~
~~HILLS
April 24, 2003
Steven Zilmer
3363 Dunlap Street North
Arden Hills, MN 55112
Dear Me. Zilmer:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess II3 of the frontage abutting the project for comer
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 1/3 of 65.0 feet at $51.00/frontage foot is
$1,105.00.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
For any other questions, please feel free to contact me at either of the following:
E-mail: tom.moore.@cLarden-hills.mn,us, Fax: 651.634.5137, or at City Hall:
651.634.5133.
~.~
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown - City Engineer
City of Arden Hilb . 1245 West Highway 96 . Arden Hills, MN . 55112-5794
Phone 651.634.5120 . Fax 651.634.5137 . www.cLarden-hills.mn.us
~
~~HILLS
.
April 24, 2003
Eric Lundquist
1102 Carlton Drive
Arden Hills, MN 55112
Dear Mr. Lundquist:
The Arden Hills City Council has reviewed the assessment to be levied on your
property for the 2003 Pavement Management Project. The City Council has
directed City Staff to only assess 1/3 of the frontage abutting the project for comer
parcels that have paid full assessment for reconstruction of the adjacent street
within the last 20 years.
Your recommended assessment based on 1/3 of 112.0 feet at $5 I .OO/frontage foot
is $1,904.00.
If you disagree with the recommendation, you will be given a chance to address
the City Council at the Arden Hills City Council Meeting, Monday, April 28,
2003.
.
For any other questions, please feel free to contact me at either of the following:
. E-mail: tom.moore.@ci.arden-hills.mn.us, Fax: 651.634.5137, or at City Hall:
651.634.5133,
f~
Thomas J. Moore
Director of Operations and Maintenance
CC: Mayor and City Council
Greg Brown - City Engineer
.
City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794
Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us
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URS
Agenda Item 7.8
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, MN 554]5
Phone: (612) 370.0700
Fax: (612) 370-1378
To:
Mr. Aaron Parrish!
City of Arden Hills
Copy:
Nick Landwer/URS
Tom MoorelAH
File:
379510242001
From:
Greg Brown r Iff'ril
Arden HiIls City Engineer V(j'v vr
April 28, 2003
Date:
Subject:
2003 Sealcoating Project
Background
The City Engineer has completed final construction plans and specifications for the 2003
Sealcoating Project. The project is part of the City's 2003 Capitallmprovements Program and
includes the sealcoating of city streets in the area bound by Highway 96, Hamline Avenue, Snelling
A venue and 1-694. In addition the Benton Way/Harriet Lane/Pine Tree Drive Neighborhood will be
sealcoated. The estimated construction cost for the project is approximately $50,000. The project
will be funded entirely by the City and residents will not be assessed. Informational letters are being
sent to residents in the affected streets. Bids will be considered by the Council at their June 9th
meeting. The work is anticipated to occur in late June, although city crews will be crack sealing
prior to the Contractor's work beginning in May.
Recommendation
The City Engineer recommends that Council pass Resolution No. 03-39 Authorizing the
advertisement for construction bids for the 2003 Seal coating Project.
PROJECTS\ARDENHIL\37951\GENERAL\Documcnts\Agenda Memo 4.28~03 Item 3Fdoc
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~HILLS
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City of Arden Hills
Ramsey County, Minnesota
RESOLUTION NO. 03-39
A RESOLUTION
APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR THE 2003 SEALCOATING PROJECT
WHEREAS, upon completion of a preliminary report, the City of Arden Hills
ordered the making of the 2003 Sea1coating Project; and
WHEREAS, The City of Arden Hills authorized the preparation of detailed plans
and specifications addressing the necessary requirements ofthe 2003 Sea1coating Project,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ARDEN HILLS, MINNESOTA: that the City Council does hereby approve
authorization to advertise for the 2003 Sea1coating Project as part of the 2003 Capitol
Improvements Program for sea1coating of City streets in the area bound by Highway 96,
Hamline Avenue, Snelling Avenue and 1-694 and, to include Benton WayfHarriet
Lane/Pine Tree Drive,
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ADOPTED by the Council this 28th day of April, 2003.
Beverly Aplikowski, MAYOR
ATTEST:
Cynthia Young, DEPUTY CLERK
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:----
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~ EN HILLS
Thresher SQuire
700 Third Stroot South
Minneapolis, MN 55415
612.370.0700 To'
612.370.1378 Fax
2003 SEAL COATING PROJECT
PROJECT LOCATION MAP
EXHIBIT 1
PROJ#
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~
~~HILLS
MEMORANDUM
Date:
AGENDA ITEM No. 8.A
April 23, 2003
To:
Mayor and Council
From:
Cynthia Young
Deputy Clerk/Human Resources D'
Subject:
Data Practices Procedure
ENC:
Arden Hills Data Practices Procedure
Resolution No. 03-30
BACKGROUND:
At its Monday, April 21, 2003 Work Session, the Council reviewed and amended the Arden
Hills Data Practices Procedure.
RECOMMENDATION:
Staff recommends the Council approve Resolution No, 03-30, A Resolution Adopting the
Arden Hills Data Practices Procedure,
~
~HILLS
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
Resolution No. 03-30
A RESOLUTION ADOPTING
DATA PRACTICES PROCEDURES
WHEREAS, Minnesota Cities shall adopt a Data Practices Procedure in
compliance with the requirements of the Minnesota Data Practices Act (Minnesota Statutes
13.03, Subd.2 and 13,05, Subd, 5 & 8.)
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Arden Hills approves and adopts the (attached) Data Practices Procedures,
ADOPTED by the City Council of the City of Arden Hills, Minnesota this 28th
Day of April, 2003.
Beverly Aplikowski, MAYOR
ATTEST:
Cynthia Young, Deputy Clerk
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4/28/03 DRAFT
~
EN HILLS
CITY OF ARDEN HILLS
DATA PRACTICES PROCEDURES
ADOPTED THE
DAY OF
,2003
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1
CITY OF ARDEN HILLS
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DATA PRACTICES PROCEDURES
INDEX
Subiect Paae
I. Introduction 1
II. Responsible Authority 1
III. Access to Public Data 1
A People Entitled to Access 1
B. Form of Request 1
C, Time Limits 1
D, Fees 1
IV. Access to Data on Individuals 2
A, People Entitled to Access 2 .
B. Form of Request 3
C. Identification of Requesting Party 3
D. Time Limits 3
E, Fees 3
F. Summary Data 3
G, Juvenile Records 4
V. Denial of Access 5
VI. Collection of Data on Individuals 5
VII. Challenge to Data Accuracy 6
VIII. Data Protection 6
A. Accuracy and Currency of Data 6
B. Data Safeguards 7
IX. Annual Review 8
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EXHIBITS
List of Designees
Fees and Charges
Consent to Release Private Data
Information Disclosure Request
Access and Nondisclosure Agreement
Notice to Juveniles
Tennessen Warning
Contract Language, Outside Agents
APPENDICES
Private & Confidential Data Maintained by City
Record of Annual Review
NUMBER
1
2
3
4
5
6
7
8
LETTER
A
B
3
CITY OF ARDEN HILLS
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DATA PRACTICES PROCEDURES
I. Introduction
These procedures are adopted to comply with the requirements of the Minnesota Data Practices
Act (the "Act"), specifically Minn, Stat ~ 13.03, Subd, 2 and 13.05, Subd. 5 and 8.
II. Responsible Authority
The person who is the responsible authority for compliance with the Act is the Deputy Clerk. The
responsible authority has designated certain other City employees to assist in complying with the
Act These designees are listed on attached Exhibit 1,
III. Access to Public Data
All information maintained by the City is public unless there is a specific statutory designation
which gives it a different classification.
The City General Records Retention Schedule lists data series maintained by the City and their .
classifications.
A. People Entitled to Access. Any person has the right to inspect and copy public data. The
person also has the right to have an explanation of the meaning of the data. The person
does not need to state his or her name or give the reason for the request.
B. Form of Request. The request for public data may be verbal or written.
C. Time Limits.
. Requests. Requests will be received and processed only during normal business
hours.
. Response. If copies cannot be made at the time of the request, copies must be
supplied as soon as reasonably possible.
D. Fees. Fees may be charged only if the requesting person asks for a copy or electronic
transmittal of the data. Fees will be charged according to the City's standard photocopying
policy, attached as Exhibit 2, unless significant time is required. In that case. the fee will
include the actual cost of searching for, retrieving and copying or electronically
transmitting the data, The fee may not include time necessary to separate public from
non-public data,
The responsible authority may also charge an additional fee if the copies have commercial
value and are a substantial and discrete portion of a formula, compilation, program,
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process, or system developed with significant expenditure of public funds, This additional
fee must relate to the actual development costs of the information,
IV,
Access to Data on Individuals.
Information about individual people is classified by law as public, private, or confidential. A list of
the private and confidential information maintained by the City is contained in Appendix A.
A. People Entitled to Access.
" Public information about an individual may be shown or given to anyone.
);- Private information about an individual may be shown or given to:
.
The individual, but only once every six months, unless a dispute has arisen or
additional data has been collected.
.
A person who has been given access by the express written consent of the data
subject This consent must be on the form attached as Exhibit 3, or a form reasonably
similar.
. People who are authorized access by the federal, state, or local law or court order.
. People about whom the individual was advised at the time the data was collected. The
identity of those people must be part of the Tennessen warning described below.
. People within the City staff, the City Council, and outside agents (such as attorneys)
whose work assignments or responsibilities reasonably require access.
);- Confidential information may not be given to the subject of the data, but may be shown or
given to:
. People who are authorized access by federal, state, or local law or court order.
. People within the City staff, the City Council, and outside agents (such as attorneys)
whose work assignments or responsibilities reasonably require access.
B. Form of Request. Any individual may request verbally or in writing if the City has stored
data about that individual and whether the data is classified as public, private, or
confidential.
All requests to see or copy private or confidential information must be in writing. An
Information Disclosure Request, attached as Exhibit 4, must be completed to document
who requests and who receives this information. The responsible authority or designee
must complete the relevant portions of the form. The responsible authority or designee
may waive the use of this form if there is other documentation of the requesting party's
identity, the information requested, and the City's response,
5
C. Identification of Requesting Party. The responsible authority or designee must verify
the identity of the requesting party as a person entitled to access, This can be through
personal knowledge, presentation of written identification, comparison of the data subject's
signature on a consent form with the person's signature in City records, or other
reasonable means,
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D. Time Limits.
. Requests. Requests will be received and processed only during normal business
hours.
. Response. The response must be immediate, if possible, or within 5 working days-if
an immediate response is not possible, The City may have an additional 5 working
days to respond if it notifies the requesting person that it cannot comply within 5 days,
E. Fees. Fees may be charged in the same manner as for publiC information,
F. Summary Data. Summary data is statistical records and reports derived from data on
individuals but which does not identify an individual by name or any other characteristic
that could uniquely identify an individual. Summary data derived from private or
confidential data is public. The responsible authority or designee will prepare summary
data upon request, if the request is in writing and the requesting party pays for the cost of
preparation, The responsible authority or designee must notify the requesting party about
the estimated costs and collect those costs before preparing or supplying the summary .
data. This should be done within 10 days after receiving the request. If the summary data
cannot be prepared within 10 days, the responsible authority must notify the requester of
the anticipated time schedule and the reasons for the delay.
Summary data may be prepared by "blacking out" personal identifiers, cutting out portions
of the records that contain personal identifiers, programming computers to delete personal
identifiers, or other reasonable means,
The responsible authority may ask an outside agency or person to prepare the summary
data if (1) the specific purpose is given in writing, (2) the agency or person agrees not to
disclose the private or confidential data, and (3) the responsible authority determines that
access by this outside agency or person will not compromise the privacy of the private or
confidential data. The responsible authority may use the form attached as Exhibit 5.
G. Juvenile Records. The following applies to private (not confidential) data about people
under the age of 18,
. Parental Access. In addition to the people listed above who may have access to
private data, a parent may have access to private information about a juvenile data
subject. "Parent" means the parent or guardian of a juvenile data subject, or individual
acting as a parent or guardian in the absence of a parent or guardian, The parent is
presumed to have this right unless the responsible authority or designee has been
given evidence that there is a state law, court order, or other legally binding document .
which prohibits this right. .
6
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. Notice to Juvenile. Before requesting private data from juveniles, city personnel must
notify the juveniles that they may request that the information not be given to their
parent(s). This notice should be in the form attached as Exhibit 6.
. Denial of Parental Access. The responsible authority or designee may deny parental
access to private data when the juvenile requests this denial and the responsible
authority or designee determines that withholding the data would be in the best
interest of the juvenile, The request from the juvenile must be in writing stating the
reasons for the request In determining the best interest of the juvenile, the responsible
authority or designee will consider:
. Whether the juvenile is of sufficient age and maturity to explain the reasons and
understand the consequences,
. Whether denying access may protect the juvenile from physical or emotional harm,
. Whether there is reasonable grounds to support the juvenile's reasons, and
. Whether the data concerns medical, dental, or other health services provided
under Minnesota Statutes S 144.341 to 144.347, If so, the data may be released
only if failure to inform the parent would seriously jeopardize the health of the
minor.
The responsible authority or designee may also deny parental access without a request
from the juvenile under Minnesota Statutes S 144,335.
V.
Denial of Access.
If the responsible authority or designee deterrnines that the requested data is not accessible
to the requesting party, the responsible authority or designee must inform the requesting
party orally at the time of the request or in writing as soon after that as possible. The
responsible authority or designee must give the specific legal authority, including statutory
section, for withholding the data. The responsible authority or designee must place an oral
denial in writing upon request This must also include the specific legal authority for the
denial.
VI. Collection of Data on Individuals.
The collection and storage of information about individuals will be limited to that necessary
for the administration and management of programs specifically authorized by the state
legislature, city council, or federal government
When an individual is asked to supply private or confidential information about the individual,
the City employee requesting the information must give the individual a Tennessen warning.
This warning must contain the following:
7
. the purpose and intended use of the requested data,
.
. whether the individual may refuse or is legally required to supply the requested data,
. any known consequences from supplying or refusing to supply the information, and
. the identity of other persons or entities authorized by state or federal law to receive the
data,
A Tennessen warning is not required when an individual is requested to supply investigative
data to a law enforcement officer.
A Tennessen warning may be on a separate form or may be incorporated into the form which
requests the private or confidential data. See attached Exhibit 7.
VII. Challenge to Data Accuracy.
An individual who is the subject of pUblic or private data may contest the accuracy or
completeness of that data maintained by the City, The individual must notify the City's
responsible authority in writing describing the nature of the disagreement. Within 30 days,
the responsible authority or designee must respond and either (1) correct the data found to
be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete
data, including recipients named by the individual, or (2) notify the individual that the
authority believes the data to be correct. .
An individual who is dissatisfied with the responsible authority's action may appeal to the
Commissioner of the Minnesota Department of Administration, using the contested case
procedures under Minnesota Statutes Chapter 14. The responsible authority will correct any
data if so ordered by the Commissioner.
VIII. Data Protection.
A. Accuracy and Currency of Data.
All employees will be requested, and given appropriate forms, to provide updated personal
information to the appropriate supervisor, City Clerk, or Finance Director, which is
necessary for tax, insurance, emergency notification, and other personnel purposes. Other
people who provide private or confidential information will also be encouraged to provide
updated information when appropriate,
Department heads should periodically review forms used to collect data on individuals to
delete items that are not necessary and to clarify items that may be ambiguous.
All records must be disposed of according to the City's records retention schedule.
B. Data Safeguards.
.
Private and confidential information will be stored in files or databases which are not
8
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readily accessible to individuals who do not have authorized access and which will be
secured during hours when the offices are closed.
Private and confidential data must be kept only in City offices, except when necessary for
City business.
Only those employees whose job responsibilities require them to have access will be
allowed access to files and records that contain private or confidential information. These
employees will be instructed to:
. not discuss, disclose, or otherwise release private or confidential data to City
employees whose job responsibilities do not require access to the data,
. not leave private or confidential data where non-authorized individuals might
see it, and
. shred private or confidential data before discarding.
When a contract with an outside party requires access to private or confidential
information the contracting party will be required to use and disseminate the information
consistent with the Act. The City may include in a written contract the language contained
in Exhibit 8.
IX. Annual Review and the Deputy Clerk.
The Deputy Clerk shall review the data practices and procedures annually for compliance with the
Act and shall complete Appendix B.
9
Exhibit 1 LIST OF DESIGNEES
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City Administrator
Department Directors
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10
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Exhibit 2
FEES AND CHARGES
ATTACHED
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11
CITY OF ARDEN HILLS
2003 FEE SCHEDULE
(includes sales tax where appropriate)
EFFECTIVE JANUARY 1.2003
I. ADMINISTRATIVE
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DOl!:s and Cats (2 YEARS; - uro-ratln!! for second year onlv (ii) $11.00)
Dog License (2 YEARS) $22.00
Cat License (2 YEARS) 22.00
Dunlicate or Lost Tag 5.00
Boarding: Dogs (Dailv) 12.00
Cats (Dailv) 12.00
Administrative Animal Handling (Per Anima\) 2.00
DisDosal: Dog 22.00
Cat 20.00
Imnoundment: ., . First Offense 20.00
Second Offense 40.00
Third Offense 60.00
Residential Dog Kennel License (Annual) 10.00
Meetin Documents
Minutes
A endas
A enda Packets
Cost based on
.
$64.00
51.00
12.00
6.00
VARIES
VARIES
Miscellaneous Administrative Fees
Counter and/or Per Side (any size) $ 0.25
Special Document
Photoconv Requests
Assessment Search Per half hour 20.00
Res. #02-71 Adopted 12/16/02 - Page 2
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Exhibit 3
CONSENT TO RELEASE PRIVATE DATA
I,
, authorize the City of Arden Hills ("City") to
(print name)
release the following private data about me:
to the following person or people:
The person or people receiving the private data may use it only for the following purpose or
purposes:
This authorization is dated
and expires on
The expiration cannot exceed one year from the date of the authorization, except in the case of authorizations given in connection with
applications for life insurance or noncancelable or guaranteed renewable health insurance and identified as such, two years after the
date of the policy.
I agree to give up and waive all claims that I might have against the City, its agents and
employees for releasing data pursuant to this request.
Dated:
Signature
IDENTITY VERIFIED BY:
Witness:
Identification: Driver's License, State 10. Passport, other:
Comparison with signature on file
Other:
Responsible AuthoritylDesignee:
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Exhibit 4
CITY OF ARDEN HILLS
INFORMATION DISCLOSURE
REQUEST Minnesota
Government Data Practices Act
A. Completed by Requester
REQUESTER NAME (Last, First. M.):
DATE OF REQUEST:
STREET ADDRESS:
PHONE NUMBER:
CITY. STATE. ZIP CODE:
SIGNATURE:
DESCRIPTION OF THE INFORMATION REQUESTED:
B. Completed by Department
Department Name:
Handled By:
Infonnation Classified as:
Public _ Non-Public ~ Private
Protected Non-Public Confidential
Action:
_ Approved
_ Approved in Part (Explain:
_ Denied (Explain:
PHOTOCOPYING CHARGES:
IDENTITY VERIFIED FOR PRIVATE INFORMATION:
_ None
~ Pages x
~$
Driver's license
== File Signature
Other:
State Identification
~ Personal Knowledge
Dated:
Authorized Signature:
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.
)
)
.
.
Exhibit 5
GOVERNMENT DATA ACCESS AND NONDISCLOSURE AGREEMENT
1. AUTHORIZATION. City of Arden Hills ("City") hereby authorizes
Party") access to the following government data:
("Authorized
2. PURPOSE. Access to this government data is limited to the objective of creating summary
data for the following purpose:
. 3. COST. (Check which applies):
o The Authorized Party is the person who requested the summary data and agrees to bear
the City's costs associated with the preparation of the data which has been determined to
be $--,
o The Authorized Party has been requested by the City to prepare summary data
and will be paid in accordance with attached Exhibit A.
4. SECURITY. The Authorized Party agrees that it and any employees or agents under its
control must protect the privacy interests of individual data subjects in accordance with the
terms of this Agreement.
The Authorized Party agrees to remove all unique personal identifiers which could be used to
identify any individual from data classified by state or federal law as not public Which IS
Obtained from City records and incorporated into reports, summaries, compilations, articles,
or any document or series of documents.
Data contained in files, records, microfilm, or other storage media maintained by the City are
the City's property and are not to leave the City's custody. The Authorized Party agrees not to
make reproductions of any data or remove any data from the site where it is provided, if the
data can in any way identify an individual.
.
No data which is not public and which is irrelevant to the purpose stated above will ever be
disclosed or communicated to anyone by any means.
The Authorized Party warrants that the following named individual(s) will be the only person(s)
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to participate in the collection of the data described above:
.
5. LIABILITY FOR DISCLOSURE. The Authorized Party is liable for any unlawful use or
disclosure of government data collected, used and maintained in the exercise of this
Agreement and classified as not public under state or federal law. The Authorized Party
understands that it may be subject to civil or criminal penalties under those laws.
The Authorized Party agrees to defend, indemnify, and hold the City, its officers and
employees harmless from any liability, ciaims, damages, costs, judgments, or expenses,
including reasonable attorneys' fees, resulting directly or indirectly from an act or omission of
the Authorized Party, its agents, employees or assignees under this Agreement and against
all loss by reason of the Authorized Party's failure to fully perform in any respect all obligations
under this Agreement.
6. INSURANCE. In order to protect itself as well as the City, the Authorized Party agrees at all
times during the term of this Agreement to maintain insurance covering the Authorized Party's
activities under this Agreement. The insurance will cover $1,000,000 per claimant for personal
injuries and/or damages and $1,000,000 per occurrence. The policy must cover the
indemnification obligation specified above.
7. ACCESS PERIOD. The Authorized Party may have access to the information described
above from to
8. SURVEY RESULTS. (Check which applies):
i:I If the Authorized Party is the requestor, a copy of all reports, summaries, compilations,
articles, publications or any document or series of documents which are created frorn the
information provided under this Agreement must be made available to the City in its
entirety.
.
i:I If the Authorized Party is a contractor of the City, all copies of reports, summaries,
compilations, articles, publications or any document or series of documents which are
created from the information provided under this Agreement must be provided to the City.
The Authorized Party may retain one copy for its own records but may not disclose it
without City permission, except in defense of claims brought against it.
AUTHORIZED PARTY:
By:
Date:
Title (if applicable):
CITY OF ARDEN HILLS
By:
Date:
.
Its:
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.
.
.
Exhibit 6
NOTICE TO PERSONS UNDER AGE OF 18
Some of the information you are asked to provide is classified as private under state law. You
have the right to request that some of all of the information not be given to one or both of your
parents/legal guardians. Please complete the form below if you wish to have information withheld.
Your request does not automatically mean that the information will be withheld. State law requires
the City to determine if honoring the request wouid be in your best interest. The City is required to
consider;
.
Whether you are of sufficient age and maturity to explain the reasons and understand the
consequences,
.
Whether denying access may protect you from physical or emotional harm,
Whether there is reasonable grounds to support your reasons, and
. Whether the data concerns medical, dental, or other health services provided under
Minnesota Statutes ~ 144.341 to 144.347. If so, the data may be released only if failure to
inform the parent would seriously jeopardize your health.
NOTICE GIVEN To:
DATE:
BY:
(name)
(title)
REQUEST TO WITHHOLD INFORMATION
I request that the following information:
Be withheld from:
For these reasons:
Dale: Print Name: Signature:
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Exhibit 7
DATA PRACTICES ADVISORY
Some or all of the information that you are asked to provide on the attached form is classified by
state law as either private or confidential. Private data is information which generally cannot be
given to the public but can be given to the subject of the data. Confidential data is information
which generally cannot be given to either the public or the subject of the data.
Our purpose and intended use of this information is:
You are/are not legally required to provide this information. If you refuse to supply the
information, the following may happen:
Other persons or entities who are authorized by law to receive this information are:
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.
.
.
.
.
.
Exhibit 8
SAMPLE CONTRACT PROVISION
Data Practices Compliance. Contractor will have access to data collected or maintained by
the City to the extent necessary to perform Contractor's obligations under this contract.
Contractor agrees to maintain all data obtained from the City in the same manner as the City is
required under the Minnesota Government Data Practices Act, Minn. Stat. Chap. 13 (the "Act").
Contractor will not release or disclose the contents of data classified as not public to any person
except at the written direction of the City. Contractor agrees to defend and indemnify the City
from any claim, liability, damage or loss asserted against the City as a result of Contractor's
failure to comply with the requirements of the Act or this contract. Upon termination of this
contract. Contractor agrees to return data to the City, as requested by the City.
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APPENDIX A
.
PRIVATE AND CONFIDENTIAL DATA MAINTAINED BY CITY
1. Personnel Data (Private)
Minn. Stat. 913.43.
All data about an individual who is employed as, or an applicant to be, an undercover law
enforcement officer. All data on all other individuals who are or were an employee, an applicant
for employment, volunteer, independent contractor, or member or applicant for advisory board or
commission, except the following which is public:
Name
Actual gross salary
Salary range
Contract fees
Actual gross pension
Value and nature of employer paid fringe benefits
Basis for and amount of added remuneration, including expense reimbursement
Job title
Job description
Education and training background
Previous work experience
Date of first and last employment .
The existence and status (but not nature) of any complaints or charges against
the employee, whether or not resulting in discipline
Final disposition of any disciplinary action, with specific reasons for the action
and data documenting the basis of the action, excluding data that would
identify confidential sources who are employees
Terms of any agreement settling any dispute arising from the employment
relationship, including a "buyout" agreement
Work location
Work telephone number
Badge number
Honors and awards received
Payroll time sheets or other comparable data that are only used to account for
employee's work time for payroll purposes, except to the extent that
release of time sheet data would reveal the employee's reasons for the
use of sick or other medical leave or other non-public data
City and county of residence
Names and home addresses of applicants for appointment to and members of
an advisory board or commission
If it is reasonably necessary to protect an employee from harm to self or to protect another
person who may be harmed by the employee, information that is relevant to the safety concerns
may be released to (1) the person who may be harmed or to the person's attorney when relevant
to obtaining a restraining order, (2) a prepetition screening team in the commitment process, or .
(3) a court, law enforcement agency or prosecuting authority.
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.
.
.
2. Employment Data (Private)
Minn. Stat. S13.43.
Data about current and former applicants for employment or appointment to an advisory board or
commission, except the following which is public:
Veteran status
Relevant test scores
Rank on eligible list
Job history
Education and training
Work availability
Name, after being certified as eligible for appointment to a vacancy or when considered a
finalist for a position of public employment (which occurs when the person has
been selected to be interviewed by the appointing authority)
Names and addresses of applicants for and members of an advisory board or
commission are public.
3. Property Complaint Data (Confidential)
Minn. Stat. S13.44,
The identities of individuais who register complaints concerning violations of state laws or local
ordinances concerning the use of real property.
4. Security Information (Private)
Minn. Stat. S13.37.
Data which if disclosed would be likely to substantially jeopardize the security of information,
possessions, individuals or property against theft. tampering, improper use, attempted escape,
illegal disclosure, trespass, or physical injury. This includes crime prevention block maps and
lists of volunteers who participate in community crime prevention programs and their home
addresses and telephone numbers, but these may be disseminated to other volunteers
participating in crime prevention programs.
5. Absentee Ballots (Private)
Minn. Stat. S13.37.
Sealed absentee ballots before opening by an election judge.
6. Sealed Bids (Private)
Minn. Stat. S13.37.
Sealed bids, including the number of bids received, prior to opening.
7. Labor Relations Information (Private)
Minn. Stat. S13.37.
Management positions on economic and noneconomic items that have not been presented
during the collective bargaining process or interest arbitration, including information collected or
create to prepare the management position.
8. Examination Data
Minn. Stat. S13.34.
Completed versions of personnel and licensing examinations are private, unless the responsible
authority determines that they should be confidential because access would compromise the
objectivity, fairness, or integrity of the examination process.
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9. Elected Officials Correspondence (Private)
Minn. Stat. 313.601.
Correspondence between individuals and elected officials, but either may make it pubiic.
10. Benefit Data (Private)
Minn. Stat. 313.642.
All data about individuals participating in the City's housing rehabilitation program.
11. Civil Investigative Data
Minn.Stat. 313,39.
Data collected as part of an active investigation undertaken to commence or defend pending civil
litigation, or which are retained in anticipation of pending civil litigation is confidential, except that
a complainant's statement is private.
12. Appraisal Data (Confidential)
Minn. Stat. 313.44 Subd. 3.
Appraisals made for the purpose of selling or acquiring land.
13. Recreation Data (Private)
Minn,Stat. 313.548.
For people enrolling in recreational or other social programs: name, address, telephone number,
any other data that identifies the individual, and any data which describes the health or medical
condition of the individual, family relationships, living arrangements, and opinions as to the
emotional makeup or behavior of an individual.
14. City Attorney Records
Minn.Stat. 313.393.
The use, collection, storage, and dissemination of data by the city attorney is governed
by statutes, rules, and professional standards concerning discovery. production of
documents, introduction of evidence, and professional responsibility. Data which is the
subject of attorney-client privilege is confidential. Data which is the subject of the "work
product" privilege is confidential.
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APPENDIX B
RECORD OF ANNUAL REVIEW
DATA PRACTICES PUBLIC DOCUMENT
Under the Minnesota Government Data Practices Act, I as the responsible authority for the City
of Arden Hills am required to annually review the City's public document to update the
document and ensure its accuracy. The following records the date on which I have done so.
DATE COMPLETED
SIGNATURE
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.
~
EN HILLS
MEMORANDUM
Date:
April 23, 2003
AGENDA ITEM No. 8.B
To:
From:
Mayor and Council
Cynthia Young n I )
Deputy Clerk/Human Resources Direc~
Arden Hills Vision and Core Values
Subject:
ENC:
Resolution No. 03-38
Arden Hills Vision and Core Values
. BACKGROUND:
At its Monday, April 21, 2003 Work Session, the Council reviewed and amended the Arden
Hills Vision and Core Values.
RECOMMENDATION:
Staff recommends the Council approve Resolution No. 03-38, A Resolution Adopting the
Arden Hills Vision and Core Vah1esc
.
ADOPTED by the City Council of the City of Arden Hills, Minnesota this 28th .
Day of April, 2003.
Beverly Aplikowski, MAYOR
ATTEST:
Cynthia Young, Deputy Clerk
.
.
Silseth, Pang
aom'
Wnt:
To:
Subject:
~
May 12 2003.doc
(103 KB)
Silseth, Pan9
Friday, May 09, 2003 4:33 PM
Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press; Ramsey Co.
Sherriff's; Startribune
May 12, 2003 City Council Meeting Agenda
Pang Silseth
Office Support Specialist
City of Arden Hills
Phone: 651.634.5120 Fax: 651.634.5137
Website: www.ci.arden-hills.mn.us
.
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