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Home My WebLink AboutCCP 05-12-2003 Mayor: ~ 1245 W. Highway 96 . Beverly ApJikowski ~HILLS Arden Hills, Minnesota 55112 Council members: 651.634.5120 David Grant Arden Hills City Council Brenda Holden Gregg Larson REGULAR Lois Rem MEETING Monday, May 12, 2003 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play, Agenda City Council Meeting Convenes 7:00 PM Can to Order PLEDGE OF ALLEGIANCE 1. AGENDA 1_2. MINUTES A. April 28,2003 Council Meeting 3. CONSENT CALENDAR Those items listed under the Consent Calendar are A. Claims and Payroll considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda, 4. PUBLIC INQUlRIES/INFORMATIONAL Public lnquirleslluformational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council. please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person v.rishing to address the Council, we ask that individuals limit their corrnnents to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 5. PUBLIC HEARINGS 6. COMMUNITY SERVICES Aaron Parrish A. PLANNING B.TCAAP 7. OPERATIONS & MAINTENANCE Thomas J, Moore I~ A. Josephine Hills Lake Assn. Easement B. Approval of Operations & Maintenance Video Televising Equipment: CIP Arden Hills City Council Agenda May 12, 2003 Page 2 8. ADMINISTRATION Aaron Parrish , CITY COUNCIL REPORTS A. Councilrnember Holden B. Councilmember Larson B. Councilmember Rem C. Councilmember Grant D. Mayor Aplikowski ![pCOmin2 Meetin2s and Events Saturday May 17 Flower Garden Various 9:00 a.m. Planting Locations breakfast Monday May 19 Council Work City Hall 4:45 p.rn. Session Thursday May 22 Parks, Trails City Hall 7:00 p.m. and Recreation Committee Monday May 26 City Hall Closed III Observance of Memorial Day Tuesday Mav 27 City Council City Hall 7:00 p.m. Wednesday May 28 Newsletter City Hall 7 :00 a.m. Committee Wednesday June 4 Planning City Hall 7:00 p.rn. Commission Monday June 9 City Council City Hall 7:00 p.rn. Monday June 23 Council Work City Hall 4:45 p.m. Session Tuesday June 24 Parks, Trails City Hall 7:00 p.rn. and Recreation Committee Mondav June 30 City Council City Hall 7:00 p.m. . . . ~ ~HILLS MEETING MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 28, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Regular City Council meeting at 7:03 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Absent: None. Also present: City Attorney, Jerry Filla; Deputy Clerk/Human Resources Director, Cynthia Young; City Planner, Peter Hellegers; City Engineer, Greg Brown, and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Ms. Young requested the addition of Resolution No. 03-43: Recognizing Brent Allen Johnson, who earned his Eagle Scout Badge (Public Inquiries). Mr. Filla stated the attorney representing Guidant was present, and they were requesting to continue the discussion of the terms of the Street Vacation, Development Agreement, and Final Plat. He requested this be stricken from the Agenda. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adopt the amended agenda for the April 28, 2003, Regular City Council meeting. The motion carried unanimously (5-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRlL 28, 2003 2 . 2. APPROV AL OF MINUTES A. April 14, 2003, Council Meeting B. April 21, 2003, Council Work Session Councilmember Larson requested the following changes: None. Councilmember Grant requested the following changes: April 14, 2003, Council Meeting Minutes, Page 4, 4th paragraph, change Lovett to Leavitt. Councilmember Rem requested the following changes: April 14, 2003, Council Meeting Minutes, Page 7, second paragraph from the bottom, add after Councilmember Rem (responding to another ofMr. McDonagh's concerns). Page 23, under her comments, add between requested and the following: correcting the agenda to show the May 28. 2003, Council Meeting be held... April 21, 2003, Council Work Session, Page 5, 4tb paragraph from the bottom, add between would . and be not attending... Councilmember Holden requested the following changes: None. Mayor Aplikowski requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to approve the April 14, 2003, City Council Meeting Minutes and the April 21, 2003, Council Work Session, as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. 2003 Summer Hours Ms. Young stated staff requested the Council approve the implementation of the typical summer work hours for City Hall Staff as: Monday through Thursday, 8:00 . a.m. - 5:30 p.rn. and Friday, 8:00 a.rn. - NOON. For Operations & Maintenance Staff the summer work hours would be Monday through Thursday, 6:30 a.m. - ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 3 . 4:00 p.rn. and Friday, 6:30 a.rn. - 10:30 a.rn. and commence June 2, 2003 and cease September 1, 2003. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATlONAL A. Brent Allen Johnson, Ea21e Scout Mayor Aplikowski read Resolution No. 03-43, honoring Arden Hills resident Brent Allen Johnson for earning his Eagle Scout designation. The Council congratulated him and Mayor Aplikowski presented him with a copy of the Resolution and a Certificate of Achievement. . 5. PUBLIC HEARINGS A. GUIDANT i. Vacation of Fernwood Avenue Pulled from the agenda at the request of the applicant. ii. Development A2reement Pulled from the agenda at the request of the applicant. iii. Final Plat Pulled from the agenda at the request of the applicant. 6. COMMUNITY SERVICES . A. PLANNING ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 4 . 1. PlanniDl! Case No. 03-08: Ramsev County Public Works Facility Special Use Permit Mr. Hellegers stated the applicant was requesting a Special Use Permit to allow for a Public Works Facility. He noted the Planning Commission recommended approval of a Special Use Permit for the Public Works Facility with ten conditions as noted in the April 23, 2003 staff report. Councilmember Larson requested the County attempt to provide some type of design-break in the materials with respect to the pre-cast exterior material on the cold storage building. He requested staff be sensitive as to how the structure would appear from Highway 96 if the applicant came forward with a variance request. Councilmember Grant suggested the County and the Council preview the Irondale High School in New Brighton to gain an idea of how it utilized pre-cast exterior materials. . Mr. Bruce Thompson, Ramsey County, asked for reconsideration of the condition which indicated additional landscape screening be installed, stating he thought it was not the best use of taxpayer dollars to add the additional screening on the west side of the site. In addition, he said he did not believe the screening would be visible from Highway 96. However, if the Council required the additional screening, they would install it. Councilmember Grant expressed concern about the potential future view-shed on the excess TCAAP property, which may be developed. Councilmember Rem stated she did not see any point to installing screening at this time, and suggested when development did occur to the west of the facility, provided it was not the National Guard, screening could be added. Mr. Filla stated the landscape plan did not show screening on the west side of the property. With respect to number 8, he requested they reference the planning memo of March 26, 2003. He suggested they add the wording "to the west side of the building or removal of the ~~~I" He recommended condition number 11 . read as follows: . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 5 "Based upon development of the property, in compliance with Conditions 1-10 above and the approved Site Plan, the City Council finds that health, safety, convenience, and general welfare of the owners and occupants of surrounding land, in particular, and the community in general, will not be adversely impacted." Councilmember Larson stated he would like to add that they would incorporate some additional design features into the cold storage building wall to break up the appearance of a singular wall and present it to Council prior to going forward. He stated he wanted to amend condition number 10 to state that "the County would agree to the provision of additional screening, acceptable to both the County and the City, with such screening occUlTing at when development on the TCAAP property warranted such screening." MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Planning Case No. 03-08: Ramsey County Public Works Facility Special Use Permit, with the following revisions to staffs recommendations. Condition number 10 to include that the County agrees to the provision of additional screening, acceptable to both the County and the City, when the City deems that future development of the TCAAP property warrants such screening. Condition number II, to include the wording recommended by the City Attorney as noted above. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to amend condition 8 to read: That the building material variance as outlined in item number 13 meet the approval of the City Planner and Building Inspector, and that additional design features, that break up the cold storage/screening wall with changes in relief, material, setbacks, and/or color, be included in the variance and also receive the approval of the City Council. The motion carried (4-1). (Mayor Aplikowski). The original motion carried unanimously (5-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 6 . 2. Planninl! Case No. 03-09: Gode Variance Mr. Hellegers explained the applicant was requesting a 6-foot variance from the minimum side yard setback. The variance would allow construction of an attached 24' by 26' garage, four feet from the northern property line. Since the variance would also reduce the minimum total side yard setback for the property (25 feet to 19 feet), a variance of 6 feet from the minimum total side yard setback would also be required. He stated the Planning Commission recommended denial because the request did not meet the Statute definition of "undue hardship". Councilmember Grant stated he believed the applicant had other options for the location of the proposed garage. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to accept the Planning Commission recommendation for denial, as well as, their reasons for denial of Planning Case No. 03-09: Bruce Gode, 3538 Glen Arden . Road, Variance. Mayor Aplikowski stated the applicant had other options for the location of the proposed garage. The motion carried unanimously (5-0). B. RECYCLING CONTRACT/BINS Mr. Hellegers stated this request would amend the contract to reflect the service split which had been in place since 2001, but not reflected in the contract. The request would also extend the contract through 2008. In addition, Mr. Hellegers requested the Council review a request to purchase recycling bins for residents in the amount of$16,500, funded by the Recycling Enterprise Fund (#603), Councilmember Rem requested updated recycling information and instructions be provided to the residents in a mailing and City website. Mr. Chris Reinhardt, E-Z Recycling, stated under the new contract, all recycling . material could be mixed (co-mingled). He indicated the bins could be distributed in approximately 6 weeks, along with updated information and recycling . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRlL 28, 2003 7 instructions, The bins would be medium green color to match the Arden Hills logo and would have the Arden Hills logo stamped in white on each side of the rectangular bin. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to adopt the Agreement for Curbside Recycling Services, which reflects the 694 split and extends the agreement with E-Z Recycling. The motion carried unanimously (5-0). MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to purchase 3,000 recycling binds from Tulip Corporation for $16,500 with the funds for the purchase coming from the Recycling Enterprise Fund (#603). The motion carried unanimously (5-0). C. TCAAP - Resolution No. 03-37: A Resolution Opposinl! the Postal Service's Relocation to the TCAAP Property Ms. Young explained the Resolution would oppose the Postal Service's proposed relocation to the TCAAP Property. Mayor ApIikowski requested the Resolution be read into the record. Ms. Young read the Resolution No. 03-37, for the record. CounciImember Holden requested the following change: Paragraph I under the Therefore clause, change the word because to since. CounciImember Larson requested the following change: Paragraph 3 under the Therefore clause to read: That a large postal distribution facility would create more adverse noise, traffic, and visual impacts than any other uses anticipated by the Vento Plan. Mayor ApIikowski requested the fourth "whereas" clause be removed. CounciImember Larson suggested instead of the clause being removed, it be changed to read: "Whereas, in an effort to accommodate new residents in the ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 8 . Twin Cities, the Metropolitan Council calls for growth and redevelopment along transportation corridors and for increased redevelopment, adaptive ruse, and infill; and" Mr. Filla noted the intent was to indicate that the Vento Plan was consistent with the Council approved Arden Hills Comprehensive Plan. Mayor Aplikowski stated she wanted that Whereas clause to read: "Whereas, in an effort to acconunodate new residents in the Twin Cities area in the future, the Metropolitan Council calls for growth and redevelopment along transportation corridors." Mr. Filla requested the third whereas clause read: "Whereas, a stated goal of the City's Comprehensive Plan which has been approved by the Metropolitan Council is to "Develop the TCAAP land sequentially as it is released, with integrated land uses according to the TCAAP Framework Plan." Mr. Filla requested the last sentence of the Resolution to read: "Passed and adopted unanimously by the City Council of the City of Arden Hills this 28th day of April, 2003." . MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to adopt Resolution No. 03-37: A Resolution Opposing the Postal Service's Relocation to the TCAAP Property, as amended. The motion carried unanimously (5-0). 7. OPERATIONS AND MAINTENANCE A. Resolution No. 03-40: Adoptine: the FINAL 2003 PMP Lake East and Ine:erson Neie:hborhood Mr. Brown stated at the April 14, 2003 City Council Meeting, the Council had directed the City Engineer to prepare a revised assessment roll for those 14 properties located on the comers abutting Amble Drive, Dunlap Street, and Tiller Lane. He noted the 14 residents had been notified by mail of the proposed revised . assessment and were informed they could make conunent at this Council meeting if they still had an objection to the assessment. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 9 William Krivit, 1252 Ingerson Road, stated he had a letter from an attorney regarding the proposed project, which he intended to present to the City. He asked for reconsideration of the Ingerson Court area, specifically mill and overlay of Ingerson Court instead of a complete reconstruction. Mayor Aplikowski asked if it was possible to remove Ingerson Court from the 2003 PMP project and still complete the Josephine Hills Lake Association property portion. Mr. Brown replied the road did not meet the standards, and had a poor surface rating. He indicated they advocated a reconstruction of the site, and if the storm sewer were constructed as proposed, they would need to trench down the middle of Ingerson Court. He stated a mill and overlay did not allow them to repair the drainage issues. Mr. Filla stated the first assessment roll was approved April 14, 2003, which indicated 30-days for residents to appeal. He said if the Council adopted the assessment roll for the corner lot owners, those residents also had a 30-day appeal window. He noted the assessments did not need to be certified with Ramsey County until October 15, 2003, therefore, the City Council had time to analyze if Ingerson Court should be included in this project. Council member Rem requested the City Engineer meet with the residents on Ingerson Court to discuss this further. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to adopt Resolution No. 03-40: Adopting the Special Assessment Roll for Corner Lot Properties in the Karth Lake East and Ingerson Neighborhood Streets 2003 Pavement Management Plan. The motion carried unanimously (5-0). B. Resolution No. 03-39: AuuroviDl! Plans and Specifications for Sealcoatinl! Hamline/Snellinl! 96/10. Mr. Brown stated he had completed the final construction plans and specifications for the 2003 Sealcoating Project. The streets would include the area ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 10 . bound by Highway 96, Hamline Avenue, Snelling Avenue and 1-694. In addition, the Benton Way/Harriet Lane/Pine Tree Drive Neighborhoods would also be seal coated. The estimated construction cost for the project was approximately $50,000. The project would be funded by the City, and residents would not be assessed. He indicated informational letters were being sent to the property owners on the affected streets. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adopt Resolution No. 03-39: Authorizing the advertisement for construction bids for the 2003 Sealcoating Project. The motion carried unanimously (5-0). 8. ADMINISTRATION A. Resolution No. 03-30: Adoptinl! the Data Practices Policv Ms. Young stated the Council had previously reviewed and amended the Arden . Hills Data Practices Procedure and recommended the Council approve Resolution 03-30, adopting the Arden Hills Data Practices Procedure. Mr. Filla stated the Minnesota Data Practices Act required cities to have a policy regarding various types of data retained by cities and, that cities were required to review on an annual basis. MOTION: Councilmember Rem moved and Councilmember Holden seconded a motion to adopt Resolution No. 03-30: Adopting the Data Practices Policy. The motion carried unanimously (5- 0). B. Resolution No. 03-38: Adoptinl! Vision and Core Values Ms. Young stated staff recommended the Council approve Resolution No. 03-38, adopting the Arden Hills Vision and Core Values, as follows: VISION A strong community that values our unique environment, our fiscal soundness, . and our tradition as a desirable City in which to live, work and play. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 II CORE VALUES In bringing our vision into the future, we are committed to maintaining and building on our core values: . Strong neighborhoods and businesses · Community involvement and integration of old and new . Fiscal responsibility · Environmental awareness and stewardship . Effective, timely, and inclusive communication · Responsible stewardship of infrastructure, parks and trails · Community-based planning · Efficient and effective police and fire protection MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to adopt Resolution No. 03-38: Arden Hills Vision and Core Values. The motion carried unanimously (5- 0). CITY COUNCIL REPORTS Councilmember Grant stated the Parks, Trails and Recreation Committee would like to come to a Council Work Session to discuss funding. He noted the Maintenance Facility Task Force would have a meeting in the next few weeks to review final plans regarding the Joint Maintenance Facility. Councilmember Holden stated the Newsletter Committee would be meeting to discuss the TCAAP Bulletin, second edition. Councilmember Larson None. Councilmember Rem requested the Council meet with the City's Environmental Attorney regarding the TCAAP property. She asked for an update on the Environmental Symposium. She requested discussion of the City assessment policy is placed on the May Work Session agenda. She requested the Frattallone request for a fertilizer variance be placed on a Council agenda in the near future. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 12 She noted she had attended the 2004 Pavement Management Program meeting and indicated the residents were concerned about Shoreline Lane becoming a through street. Mayor Aplikowski stated she had met with representatives from Senator Coleman's office previously; one issue discussed being a TCAAP environmental symposium. She also stated the City had intended on inviting Senator Coleman to the proposed symposium. She noted a Homeland Security Meeting was scheduled for Tuesday, April 29, in Roseville from 7:00-8:30 p.m., and invited the other Counci1members to attend with her. Ms. Young: None. Mayor Aplikowski adjourned the Regular City Council Meeting at 10: 14 p.m. Beverly Aplikowski Mayor Cynthia Young Deputy City Clerk NOTICE OF MEETINGS The next Council Meeting will be held Monday, May 12,2003 at 7:00 p.m. in the Arden Hills Council Chambers. . . . . . . ~ ~ EN HILLS MEMORANDUM DATE: TO: FROM: SUBJECT: May 7,2003 Agenda Item 3.A Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Sandy Berres, Finance & Human Resources Assistant 9:> Claims & Payroll Attached: Claims Payroll for period: 04/19/03-05/02/03 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/12103 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING 104128/031 23483 23484 23485 23486 23487 23488 23489 23490 23491 23492 23493 23494 23495 PAGEIOF3 >Y:~1"{(ji:)~>::' .-.-.-.::::::::>::::::<)~:~!:::<::::)::: ::\I\~~t:> ::::C:Q!\WENl8:::-;'- 04/24103 04/24103 04/24103 04/24/03 04/29/03 04/29/03 04/29/03 04/29/03 05102103 05105/03 05/05/03 05105103 05/05/03 Dc t of Administration leMA Retirement Trust-457 MRPA Postmaster-St. Paul N Suburban Communications Connn Peterson, Fram & Ber n P A Purchase Power URS Co oration Xcel Ener Affini Plus Federal Credit Union MRPA 5i -A-Rama Stanton Grou Subtotal - Paid Claims 1,562,60 1,237.19 620.00 2,OQ{),00 12,672.10 6,316,10 919.00 9,451.17 5,543,07 3,963,87 20.00 450,00 429.35 45,184.45 Centrex Phone Service Second A "I Pa 011 USSSA Team Re istration Posta e-Pennit #1962 2003 Contribution March Le al Fees Posta e-Meter March En "neerin Fees Electric/Gas Service First Ma Pa oll USSSA Team Re 'stration D osit-Si s for Celebratin AH MedicallDa care Reimbursement 5/02 Note: Check!': fOf unpaid claims totaling$87,379.30 were mailed April 29, 2003 after approval at the April 28, 2003 Council Meeting. They were eheck numbers 23434.23482. Paid Claims From Above- 45,184.45 Add Unpaid Claims, Page 3- 73.129.43 Total Accounts Payable Claims for Council Approval, 05/12/03- 118313,88 "'Exp. Related to TeAAP Project. "~.,",,.yobIoI"'m.1 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/12/03 COUNCIL MEETING PAGE20F3 . UNPAID CLAIMS REGISTER: :':''<'1<:#::' :I::-cl<''1'A'tR': >_00<> ............... ....... .........T iCQ~tN1:~>:':-. .... ......_-..-..-............... --. ::::::::;::'::;::::::'::::;:::::::::::::::':':':':':':',::,:,:AMOilNT.",.;, ......... ....... . . ....._-,. ............. ----- 23496 05/13/03 Accumte Press, Inc. ] ,078.60 Anri] Newsletter/Utilifv Maint Forms 23497 05/13/03 Animal Control Services 543,88 Anril-Doll'/Cat Enforcement 23498 05/13103 ~e Business Forms, Inc. ],050.40 Utilitv StatementslEnvelones 23499 05/13/03 Aramark Uniform Service 28,32 CH-Rul!' Service 23500 05/13/03 BeisswenQ:er'g How-To Store 5.27 SUDnlies 23501 05113/03 Care Taker Heln, Inc. 479.25 CH-StrinIWax Lobbv F]oor 23502 05/13/03 Comorate Exoress 705.54 Office SuonliesfCoDv PaDer 23503 05/13103 Coverall of the Twin Cities ],238,60 CH Cleanin!! Service 23504 05/13103 Disnla" Sales Co_ 170,93 SUDDlics 23505 05/13/03 E-Z RecvclinO", Inc. 4,855.00 Res Curbside Recvclin"" 23506 05/13/03 Filter Frcsh 80,00 CH.Drink Machine-Chocolate 23507 05/]3/03 Fortis Benefits 274,26 May-Loop Term Disabilitv 23508 05/13/03 Frattalone's Hardware 53.24 Annt Purchases 23509 05/13/03 Glenwood Imzlewood 15,34 O&M-Snrinewater 23510 05113/03 Home Denot ]25,4] SUDolies 23511 05/13/03 LU.O.E. Local 49 Benefit Fund 13,200.00 June-AulTl1st Insurance 23512 05/13/03 ~dicnts 62.27 CC Retreat 3/8/03 23513 05/13/03 LU.O.E. Local 49 240.00 May Union Dues 23514 05113/03 Kath Auto Parts 138,57 Annl Purchases 23515 05113103 Kinko's 51.57 Rec Flyers 23516 05/13/03 Lakes Countrv Service Coonerative 6,041.38 June Insurance 23517 05113/03 MacKa", Michael 12,50 Refund-2nd Garden Plot Rate Reduction 235]8 05113/03 MCFOA 35,00 Membership Fee-C Youne. 235t9 05/13/03 MN Mutual Life 199.00 Mav Life Insurance 23520 05113/03 Moore, Thomas 218,16 Mileape Reimbursement 23521 05/13/03 Nelson's Cheese Fac~ 43,34 Planninll Tour-Lunches 23522 05113/03 Northern 14.90 Wire CUD Brush 23523 05/13/03 Nosek, M~tv ]20,00 Mav Newsletter 23524 05113/03 Olson, Michelle 194,96 Mileap"eJExnense Reimbursement 23525 05113/03 Pace AnaT~cal 319,00 Annl Water Testin(!"- 23526 05/13/03 Roseville Parks & Recreation 1]8.25 Rec Pro~ams 23527 05113/03 Scherer Bros. Lumber Comoanv 42.29 Stakes & Lathes 23528 05113/03 Silseth, Panu- 24.33 Exnense Reimbursement Subtotal - Unnaid Claims - Pape 2 31,779.56 . . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 05/12103 COUNCIL MEETING PAGE30F3 UNPAID CLAIMS REGISTER: "::::CK;:# ""I'",))Ar;;T,: """""""""""""""""'<""""'t, ::AMOUNT.:;:J::: COMMENTS::::::'.'.- 23529 051l3/03 Stanton Groun 100.00 FSA AdministrationwAnrH 23530 05/13/03 TimeSaver Ofr Site Secretarial 321.75 Recordinl!: Secretarv 23531 05/13/03 TKDA 5,502,70 Prof Svcs-PW Maint Facilit" 23532 051l3/03 Vertical Endeavors 675.00 Portable Wall-Celebratino AH 23533 05/13/03 "White Bear Rental & Sales 103,05 Tiller 23534 051l3/03 Zee Medical Service 56,17 Erst Aid S~ies 23535 05/13/03 Ziel!ler,loe 34,591.20 CH GeneratoT-CJP Subtotal, Page 3 of 3 41,349.87 Subtotal, Pal1'e 2 of 3 31779,56 Total U nDaid Claims 73,129.43 ....yla=)u......)'Ohl"olom..' s 0;; '" !l; ... o ;;; o Oi o a w !;;: a U) "" u W :I: U '" ~ -'0 -'Oi ~~ ~ai D..;f ~o :;:>; :i: 1-.. <n ; '" .- -m u.._ <n -' -' :r: z w c '" c( u.. o ~ (3 :j:;o 0 0 ~ ~ ::~ .E. 0 0 ~ ~ :.~- .~ <0 <0 '" g j~~ z ~ .~ ~ ~ :.~ -~ or :::~. g :; 0 ~ ~ '.:;.;.: N ~ ~ :.om 1 " ;i '" <0 :lli . . ~ ~ ~ ~ ~. ~ ~ :."Q ~. 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'" '" ~ '" "' :E :>: '" ~ '" '" m.7 ",lIo<" ;; N ~ 1; ~ ~ ~ 00 ~ " ;; N ~ ~ ~ ~ ~ " ~ 0 00 N ~ V ~ ~ ~ 00 ~ 0 0: N # j~r:o: ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ " " 00 00 " " " ~ ~ ~ ~ N N N N N S S S S N N N N N N N N N N N N N N N N N N N N N N N :.:Eo;.: o:.:.z. =: =: =: =: ~ =: s =: s s s =: s =: =: =: =: =: =: =: =: =: =: =: =: =: =: =: ::S: . I ~ ~ f-o .; ]. $ E ~ !l. " " ~ ~ a 'E ~ ! Jl ~ . . S ~ c ,g . 0 . ." .a . :;; g ,a 0 0 ~ ~ ;ij ~ f-o ~ = ~ ;; .Ij ~ g '" ~ B B 5 . . ~ '" ,. ] 11' f' ;; ," ~ '" " . . ~ ~ 0:: a '" M " go z ! ~ I . . . . ~ EN HILLS MEMORANDUM DATE: Agenda !tern 7.A May 8, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem FROM: Aaron Parrish, Interim City Administrator I Community Services Director tI SUBJECT: Josephine Hills Easement Issue ENCLOSURES: 1. April 30, 2003 Letter from the Association Taskforce 2. May 7, 2003 Letter to the Josephine Hills Association Overview Attached is correspondence relative to the Association drainage easement issue. As Council will recall, the Council provided staff direction to negotiate a no cost easement with the Association, In response, the Association Taskforce has indicated that they would expect compensation. Staff s perspective is outlined in the attached letter. ODtions 1. Acquire the easement based on the Association Taskforce's tenus of$4125, 2. Decline the Association Taskforce's terms and proceed with alternative storm water management in the area. Requested Action I, Provide direction on the association easement issue, . . . JOSEPHINE HILLS ASSOCIATION TASK FORCE c/o Linda Swanson 1124 Ingerson Road Arden Hills, MN 55112 651/484-4433 651/484-7816 (Home FAX) Iswanson2000@yahoo.com April 30, 2003 Aaron Parrish Thomas Moore Greg Brown City of Arden Hills Re: Easement Request from Josephine Hills Association Task Force Gentlemen: Several months ago, the City of Arden Hills ("City") approached the Josephine Hills Association ("Association") and requested its cooperation and assistance in a City project to improve the water quality for the entire City of Arden Hills. In order to accomplish its water quality goals, the City proposed extensive work upon the private property owned by the members ofthe Association in the Ingerson Road neighborhood. The proposed water quality project includes the construction of a weir, a French drain, swale and other work to create a holding pond, The City further requested from the Association both temporary and permanent easements across the Association's property, In a spirit of cooperation and upon the request ofthe Council, the Association formed a Task Force to work with City representatives to design and develop a water quality project so that it met the needs of the City and would he acceptable to the Association. The Task Force and City representatives are close to an agreement on the proposed project scope and design which will meet the water quality goals ofthe City and that the Task Force can present and recommend to the Association members for their vote. Throughout the Association's discussions with City staff, the Association has adhered to the explicit and adamant instructions of the Council and City staff that the request for an easement across the Association's property should not, and must not, be equated to any assessment the City proposed against the Association's property for any road improvements to Ingerson Court, Immediately upon the close of the April 14, 2003 assessment hearing, City staff requested the Council pass a resolution allowing the City staffto negotiate the necessary easements across the Association's property. Although City staffrecommended to Council in their February 20, 2003 memorandum that City staff be allowed to negotiate 2 "an amount not to exceed $4,650," at the April 14 hearing, City staff withdrew its e recommendation and requested that the Council proceed with easement negotiations with the Association on a "no-cost" basis. The City is requesting that the Association "give" the City a temporary easement across all of its property during the duration of the construction project and "give" a permanent easement for 5500 square feet of property for drainage, utility and pond easements. The City's request for "no-cost" easements appears inconsistent with the City's interest in water quality improvements; the City's previous purchase of a water main easement from the Association; and community practice. In the City Engineer's March 24, 2003 e-mail to the Task Force he stated "the value [for the City's requested easements] is more like $1 to $2 per square foot." Ramsey County anticipates paying North Heights approximately $1.69 per square foot for a requested drainage easement. The City Managers and City Engineers for Moundsview, New Brighten, Roseville, and Shoreview advised the Task Foree that they expect to and do pay for private property easements for projects that benefit their municipalities. In some circumstances, some of the municipalities retain the services of private appraisal firms to determine the market value of the affected land at a cost of $2500-$3000 per project. Typically, the market value is estimated to be $2-$5 per square foot, $5 being for commercial property, The municipalities' payment to the private property owners for the requested easements are typically 50% of the market value; approximately $1-$2.50 per square foot - consistent with the figure provided by the City Engineer. e The Task Force remains willing to assist and cooperate with the City in its water quality goals. However, the Task Force is unwilling to agree to terms that would be detrimental to the Association or to its members. The Association Task Force would be derelict in its fiduciary responsibilities to the Association and its members to recommend a "no-cost" casement. Therefore, the Association Task Force is unable to take the City's request for the proposed water quality work to its members until the issue of compensation for the easements is reconsidered by the City and the Council and resolved between the City and the Association Task Force, To continue to assist the City with its water quality improvement goals, the Association Task Force is willing to propose to the Association members that they accept $0.75 per square foot for the City's requested permanent easements, The Association Task Force is also willing to recommend a "no-cost" temporary easement across its entire property for the City's requested work, contingent upon the execution of an Agreement of Understanding between the City and the Association for the proposed work. The Association Task Force requests that the matter of compensation for easements to the Association be added to the Council's meeting agenda at the earliest opportunity, A preferably the first Council meeting of May, 2003. ,. . . . If the City staff and Council members have any questions regarding the position of the Association Task Force, we ask that they be directed in writing to Linda Swanson. Sincerely, JOSEPHINE HILLS ASSOCIATION TASK FORCE Lynn Diaz Doug Hartford Linda Swanson Dorle Vawter cc: Arden Hills' Council members 3 ~ EN HILLS . May 7, 2003 Josephine Hills Association Task Force c/o Linda Swanson 1124 Ingerson Road Arden Hills, MN 55112 Re: Easement Request from Josephine Hills Association Task Force Dear Taskforce Members, Thank you for your April 30, 2003 letter. As you indicated, the Arden Hills City Council has authorized city staff to negotiate a "noccost" easement for drainage improvements on the Association's property. Based on your request, this item will be placed on the City Council's May 12,2003 agenda, For your reference, city staff believes that the proposed improvements are preferable and advance both the city's and lake area resident's mutual desire for improved water quality . in Lake Josephine. Unfortunately, for a number of reasons, staff will be recommending to the City Council that the city decline your offer of $,75 per square foot ($4125 total). These reasons include the following: ~ As part of the proposed improvement, the Association will realize improvements to other areas of their property including a new bridge, landscaping, and improvement of the channel. For example, the cost of the bridge alone is estimated at $12,000, ~ The city has expended over $10,000 in staff, legal, and engineering time in an effort to come to a mutually beneficial solution on this issue, Additional items called for in the Taskforce's letter such as an "Agreement of Understanding" will result in additional direct and indirect expenses. Just as the Association has a responsibility to ensure that its interests appropriately represented, the city also has a fiduciary responsibility to ensure that limited public resources are used efficiently and effectively, ~ The 2003 Ramsey County estimated market value of the Association's property is $32,500 (limited market value for taxation purposes is $11,000). This translates into a value of $,77 per square foot. Using the methodology outlined in the Taskforce's April 30'\ 2003 letter, this would yield an easement value of $.38 per square foot for a total cost of $2,104, This is . significantly less than the Taskforce's offer of$4,125, City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.cLarden-hills.mn.us . . . Letter to Josephine Hills Task Force May 7, 2003 Page 2 of2 >- Generally cities do pay for easements for various public improvement projects when no other alternatives exist. However, in this instance a viable, albeit less desirable, alternative does exist to address the minimum drainage requirements for the project. Additionally, the alternative is significantly less expensive compared to the current proposal. We appreciate the cooperative relationship that we have had with the Josephine Hills Association Task Force and look forward to reaching a solution acceptable to both parties. If you should have any questions about the above, please do not hesitate to contact me at 651-634-5125, Thank you for your time and consideration, Sincerely, ~~ Aaron Parrish Interim City Administrator / Director of Community Services CC: Mayor and City Council Tom Moore, Operations and Maintenance Director Greg Brown, City Engineer . . . . ~ EN HILLS MEMORANDUM DATE: Agenda Item 7.B May 6, 2003 TO: Aaron Parrish, Interim City Administrator Thomas J. Moore, Operations & Maintenance Director -Jty...'AA ~ , ~. Purchase of a Portable Televising System for Sanitary and Storm water)\jnes. FROM: SUBJECT: Backl!round The City of Arden Hills does not own a Portable Televising System for sanitary and storm water lines, In the past, televising work that can be scheduled have been contracted out and in emergency situations where televising is needed, a system is rented. In the past 29 months, the City has spent over $57,000 for the use of a Portable Televising System. (The City annually budgets $100,000 for sewer lining and repair, in which $20,000 is allocated for televising), The 2002 Sanitary Televising Project, which was expanded to include the entire Glenpaul Neighborhood, incurred a $35,000 televising cost. In 2003, we have had to date, four emergency situations where 0 & M Staff could have used a Portable Televising System. Only once were we able to "borrow" another city's Portable Televising System, We were later informed by that city that we would be charged for future use of their system, The charge would be at the rate of: time and half for two employees (minimum of three hours), gas mileage and a rental fee for the equipment. In two of the other situations, the rental stores were not open. In the fourth situation, we hired Visu-Sewer at a cost of$I,500, Specifications and EQuipment Model: Aries Saturn III Portable Pipeline Televising System · Pan & tilt color camera . Commercial grade VCR · VDIOOO data display system with report writer . 1000 feet of mainline video cable . 12 ft x 7 ft insulated tandem axle trailer · Ten hours of operator training , . . . May 6, 2003 Purchase of a Portable Televising System Bud2et This item was approved by the Council as a 2003 Capital Improvement Plan (CIP) purchase at a cost not to exceed $50,000. Staff received three bids and selected the low bid of $49,948.50, including sales tax, from Flexible Pipe Tool Company based in St. Cloud, Minnesota. The total cost of $49,948,50 will be allocated from Fund #602; Sanitary Sewer, which has a current fund balance of$42,130,079.96, Recommendation Staff recommends the approval of the purchase of the above captioned Portable Televising System from the Flexible Pipe Tool Company in St. Cloud, Minnesota at a cost not to exceed $49,948.50, Silseth, Pang Subject: Silseth, Pang Thursday, May 15, 2003 2:10 PM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press; Ramsey Co, Sherriff's; Slartribune 5/19/03 Work Session Agenda ~om: nt: 0: Iiii~ ~ May 19 2003,doc (79 KB) Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci.arden-hills.mn.us . . 1