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Home My WebLink AboutCCP 05-27-2003 ~ ~HILLS Arden Hills City Council REGULAR MEETING Tuesday, May 27, 2003 Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 City Vision A strong community that values our unique environment, our fiscal sooodness, and our tradition as a desirable ci in which to live, work, and lay. Amended Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. AGENDA 2. MINUTES A. May 12, 2003 Council B. May 19, 2003 Work Session 3. CONSENT CALENDAR A. Claims and Payroll B. Resolution No. 03-46: Accepting the 2002 Audit C. Payment No.7: Visu.Sewer D. Award Bid: 2003 Sanitary Sewer Rehab Project (includes Lift Stations 2 & 5) 4. PUBLIC INQUIRIESIINFORMATIONAL A. Resolution No. 0344: Honoring Girl Scont Elise Marie Nelson B. Resolution No. 03-45: Honoring Girl Scout Lindsy E. Pomeroy C. Resolution No. 0347: Acknowledging Employees Fred Reed, Sandra Berres, and Dave Winkel Those items listed under the Consent Calendar afe considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its Donnal sequence on the agenda. Public InquirieslInformational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. Arden Hills City Council Agenda May 27, 2003 Page 2 5. PUBLIC HEARINGS 6. COMMUNITY SERVICES A. PLANNING i. Planning Case No. 03-10: North Heights Church Concept Plan B. TCAAP- none 7. OPERATIONS & MAINTENANCE Thomas Moore 8. ADMINISTRATION Aaron Parrish A. Resolution No. 03-48: Establishing the Arden Hills Assessment Policy Task Force Peter Hellegers Aaron Parrish Peter Hellegers CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Larson B. Councilmember Rem C. Councilmember Grant D. Mayor Aplikowski !LPcomine: Meetine:s and Events Wednesday June 4 Planning City Hall 7:00 p.rn. Commission Monday June 9 City Council City Hall 7:00 p.rn. Monday June 23 Council Work City Hall 4:45 p.rn. Session Tuesday June 24 Parks, Trails City Hall 7:00 p.m. and Recreation Committee Saturday June 28 Celebrating Tony Schmidt 3:00 p.m. - Arden Hills - Park on FIREWORKS Beach Lake Johanna Barbecue Monday June 30 Ci Council City Hall Mayor: Beverly Aplikowski ~ ~HILLS Arden Hills City Council Tuesday May 27, 2003 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 Council Members: David Grant Brenda Holden Gregg Larson Lois Rem SPECIAL MEETING City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable lace in which to live, work, and la . Meeting Convenes 5:15 PM AGENDA Discussion: Ramsey County Joint Maintenance Facility . , . . . ~ ~HlLLS MEMORANDUM DATE: May 21, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem FROM: 111 Aaron Parrish, Interim City Administrator I Community Services Director Tom Moore, Director of Operations and Maintenance -j m . SUBJECT: Arden Hills Involvement in the Ramsey County Public Works Facility CC: Maintenance Facility Taskforce ENCLOSURES: 1. SChematic Area Calculation Spreadsheets 2. Additional Space Analysis 3. Project Capital Budget 4. Estimated Operating Costs 5. Letter from School District Overview Approximately a year ago the Council convened the Maintenance Facility Taskforce to evaluate the City's potential involvement in a joint public works facility with Ramsey County. Over the course of approximately ten meetings, the Taskforce evaluated many facets of the City's potential partnership in this facility including, but not limited to the following: )- Evaluation of the existing operations and maintenance facility and previously completed space needs analysis )- Exploration of potential efficiencies that could be achieved by partnering with Ramsey County such as common heated storage, access to the County's fuel island, and salt and sand facility. )- Review of interior building layout particularly as it pertains to Arden Hills' portion of the facility and shared spaces with the school district. )- Evaluation of fundamental operating concepts including allocation of common space, ownership vs. lease etc. . . )- Consideration of both up front capital costs and ongoing operations costs. Memo to Mayor and Council Page 2 of5 May 20, 2003 . After considering the above factors, the Taskforce unanimously passed the following recommendation to the Council: The Taskforce recommends that Council proceed with partnering with Ramsey County on the matter of a joint public works facility as an equity partner with the plans as currently drafted Additional Comments For Council's benefit, staff would provide the following additional comments 1. Layout ofthe proposed facility A copy of the building's layout is enclosed for your review. Areas allocated for use by Arden Hills have been highlighted. You will note that most of our space has been consolidated into one area. However, we do have non-contiguous space in the following areas: }> A vehicle maintenance bay in the equipment wing. This is separated out by a wall . and is close to our primary space }> Miscellaneous stalls in the heated storage wing }> Two spaces under the canopy space for miscellaneous equipment In addition, you will note that the lunch room and locker facilities are shared between the School District and City. Tom Moore and Jim Perron both participated in weekly design user group meetings that ultimately resulted in the current space configuration. For Council's reference, based on the proximity of City Hall and cost factors staff has indicated to the County that the City is not interested in participating in the County's multi-purpose room. The School District has done this as well. 2. Area calculations Attached are spreadsheets outlining the gross and usable square footages for the various space types. Usable square footage corresponds to a specific area. For example, a large 14 x 40 heated stall has an area of 560 square feet. To account for common area such as driving lanes etc ..., the gross area, or overall, square footage associated with this space is 989 square feet. 3. Space for future expansion Based on internal discussions and input from the Taskforce, unallocated square footage included in previous versions of the plan has been eliminated from the program. While various reasons exist for not building future expansion into our space program, they can be generally broken down into the following: . . Memo to Mayor and Council Page 3 of5 May 20, 2003 > Uncertainty as to the ultimate timing and operational impact of potential TCAAP redevelopment. > The upfront capital and ongoing operating costs to "carry" unallocated space. A spreadsheet outlining the capital and operating costs is attached for the Council's benefit. > Over time, operations could expand or contract depending on circumstances. For example, the County could take over all vehicle maintenance for Arden Hills eliminating our need for a maintenance bay. This space could then be converted to additional shop or heated storage space. > There is flexibility in the existing space to accommodate additional equipment if need be. For example, large heated vehicle stalls are 40 feet long while our largest trucks are approximately 30 feet long. This will allow for additional storage space if necessary. Further, it is possible to continue to take advantage of space located in the water towers similar to what is done today. > While it would be considerably more expensive, the County has indicated that future building expansion will be possible if necessary. . 4. Project Budget Based on our reduction in square footage and the most recent pricing information from Mortenson, the City's share of the project is estimated at $2,265,321. This is $545,626 less than our previous estimate back in March of $2,810,947. The aforementioned estimate is based on the schematic design. Prior to the project proceeding, Mortenson will provide a not to exceed price (this is referred to as the gross maximum price by the County). It is anticipated that this will be provided in mid June prior to the City Council's final approval of the proj ect. 5. Ongoing operating expenses Attached for your reference is an estimate of the operating expenses provided by the County. Once in the building, expenses will be based on prior year actuals with oversight being provided by the various partners in the facility. Based on the current estimate, we would incur approximately $80,574 in annual operating expenses associated with this facility. Our average for the last two years is $35,000 so this would represent an increase in expenditures. However, a significant portion of this increase would be absorbed within the enterprise funds. 6. Property Interest and Agreements . Previously, the County indicated that they would prefer to have a long term lease put in place as opposed to having each partner own their portion individually. Based on input from the Taskforce and City Attorney, staff is currently proceeding on the assumption that the City wants to have an ownership interest in its portion ofthe facility. Currently, the City Attorney Memo to Mayor and Council Page 4 of 5 May 20, 2003 . is recommending that a common interest community be established. While this would require some complex survey work to be performed, it is his opinion that this is the most appropriate option. This will require an agreement between the various partners that articulates short term obligations during the construction phase and long term obligations regarding building operations, reinvestment, and related issues. 7. Project Financing and Property Disposition It is anticipated that this project can be financed utilizing existing fund balances and proceeds from the sale of the current property. A more detailed financing plan will be provided to the Council in conjunction with final approval of the project. At this time, staff would like to reaffirm the Council's position on the sale of the property. If the Council does want to proceed with the sale of the property, a discussion regarding the desired uses needs to occur at some point in the future. Once this occurs, the property should be appraised and bidslrequest for proposals should be solicited. 8. Schedule and next steps The tentative schedule for final review of the project is the following: . ~ Mid May: Special City Council meeting to review project and Taskforce recommendation If the consensus is to proceed then: ~ May to June: Work with the County to draft operating and ownership agreements ~ June City Council Worksession: Review operating and ownership documents ~ June 30th City Council Meeting: Consider resolution approving participation in the project and necessary agreements. ~ July: County finalizes contract with Mortenson, finalize construction drawings, and begin construction. School District Reauest Enclosed for the Council's consideration is a letter from the School District requesting our assistance in financing their portion of the project. The City Attorney is currently evaluating the legal implications of our participation in this request. From a financial perspective, this could take the place of some existing long term investments, although ten years is longer than our . typical investment time horizon of five years. However, any loan would be collateralized with . the School District's portion of the building and it appears as if they are open to a higher interest rate given the period of time involved. Ultimately, it appears as if the School District would like . . . Memo to Mayor and Council Page 5 of5 May 20, 2003 to prepay the loan once they have the opportunity to sell their existing district offices and a piece of property in Shoreview. Assuming there are no legal issues associated with accommodating the School District's request, based on staffs (our interim city accountant included) preliminary evaluation it does not appear that there are any cash flow or issues associated with our investment portfolio that would preclude our partnering with the School District in this manner. However, should the Council be inclined to further explore this option, staff would suggest that we consult with the City's financial advisor to help facilitate the transaction. Requested Actions 1. Provide direction on Arden Hills' involvement in the project and direct staff to negotiate the necessary agreements to proceed if appropriate 2. Provide direction on disposition of existing property 3. Provide direction on the School District's request ~ BWBR ~-----ARCHITECTS "--../ {n&/d~ #/ Ramsey County Public Works Commission Number 2002.148.00 . Revised April 16, 2003 Revised ivIay 12. 2003 Schematic Area Calculations 5/8/2003 2003-05-01:1 $Ch,"I;Tl;),tic ,\n:a CJ.lcs.xls Space Type / Partner Gross Square Footage Usable Square Footage e Cominon Area - Office Ramsey County Soil and Water Mounds View Arden Hills Ramsey County 6.866 e/lV Iv5~ 4i ., / Schematic Area Calculations Gross Up Factor Adjusted Square Footage BOMA Standard Notes 281 292 840 5,653 Allocated as a Percentage of Usable Office Area 4.09% 4.25% 9.32% 82.34% % of Building % of Building % of Building % of Building OffIce 35,908 Subtotal 6,866 6,866 100% % of Bulldmg Ramsey County Soil and Water Mounds View Arden Hills Ramsey County 1,355 1,408 3,092 27,303 8.29% 8.29% 8.29% 8.29%, 1,467 1,525 3,348 29,567 1,748 1,817 3,988 35,221 ShopslStocklLabs 30,834 Subtotal 35,908 33.158 8.29% 35,908 42,774 Ramsey County Soil and Water Mounds View Arden Hills Ramsey County N/A 327 1.335 25,821 N/A 12.19% 12.19% 12.19% N/A 367 1,498 28,969 Heated Vehicle Storage 76,731 Subtotal 30,834 27,483 12.19% 30,834 Ramsey County Soil and Water lids View Hills say County N/A 2,920 4,000 36,533 N/A 76.58% 76.58% 76.58% N/A 5,156 7,063 64,512 Vehicle Maintenance 32.888 Subtotal 76,731 43,453 76.58% 76,731 Ramsey County Soil and Water Mounds View Arden Hills Ramsey County N/A 685 620 20,116 N/A 53.53% 53.53% 53.53% N/A 1,052 952 30,884 Cold Storage 33,754 Subtotal 32,888 21,421 53.53% 32,888 Ramsey County Soil and Water Mounds View Arden Hills Ramsey County N/A 1,860 4,686 25,575 NiA 5.08% 5.08% 5.08%, N/A 1,955 4.924 26,875 Canopy 8,003 Subtotal 33,754 32,121 5.08% 33,754 Ramsey County Soil and Water Mounds View Arden Hills Ramsey County NiA 1,575 450 5,978 NiA 0.00% 0.00% 0.000/6 NiA 1,575 450 5,978 IIdlngs 33,608 Subtotal 8,003 8,003 0.00% 8,003 No Arden Hills Cost .1: 33,608 "; BUILDING TOTAL 258.592 165,639 258,592 ARDEN HILLS TOTAL: 14,183 18,875 fi,-.~/.,s~. -;;J-L ~ '" o "I 00 e c: CD '" '" .. 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Ramsey County Public Works Facility May 9, 2003 Total Estimated Project Budget: Arden Hills Mounds View School District Ramsey County Libraries Ramsey County Public Works March 6, 2003 2,810,947 1,276,610 75,000 26,600,000 May 9, 2003 2,265,321 1,290,223 75,000 26,600,000 Change (545,626) 13,613 o o Total 30,762,557 30,230,544 1532,013 NOTE: Total costs include construction site develooment desion FF&E and continaencv. March 6, 2003 May 9, 2003 GSF/$GSF GSF/$GSF Arden Hills Space: Office 6,749 @ 122.33 3,988 @ 122.33 Shops / Stock / Lab 0 @ 77.02 1,498 @ 77.02 . HeatedVehicle Storage 7,319 @ 77.02 7,063 @ 77.02 Vehicle Maintenance 865 @ 71.58 952 @ 71.58 Cold Storage 5,904 @ 52.44 4,924 @ 50.09 Canopy 605 @ 30.00 450 @ 20.35 Total 21,442 18,875 Total Project Space: Office 54,888 @ 122.33 42,774 @ 122.33 Shops / Stock / Lab 0 @ 77.02 30,834 @ 77.02 Heated Vehicle Storage 77,688 @ 77.02 76,731 @ 77.02 Vehicle Maintenance 57,270 @ 71.58 32,888 @ 71.58 Cold Storage 33,592 @ 52.44 33,754 @ 50.09 Canopy 8,056 @ 30.00 8,003 @ 20.35 Out Buildings 24,000 @ 41.67 33,608 @ 38.62 255.494 258,592 Arden Hills % 8.39% 7.30% NOTE: This percentage is used to allocate the costs associated with site acquisition and preparation, and miscellaneous expenses i.e. Inspections, Permits and SAC Charges. Ramsey County picks up the following costs: One.time telecommunication costs Miscellaneous expenses Le. Insurance, Traffic Engineering, Inclusiveness in Contracting, Internal Staff Costs. ---------- 5/9/2003 Ramsey County Public Works Facility Total Estimalerl Project Budget GSF/$-GSF COST ESTIMATE ,. CONSTRUCTION & SITE DEVELOPMENT: OFFICE Ramsev Countv PUblic Works 36,969 4,522,380 ArdeltHills 3,988 481,848 . Mounds Y}I!W School District 1,817 222,272 TotafOffice 42,774 @ 122.33 5,232,500 SHOPS/STOCK/LABS Ramsev Countv Public Works 28,969 2,231,160 ArdenHjIIs 1,498 115,374 Mounds View School District '" 28,266 Total Shops/Srock! Labs 30,834 @ 77.02 2,374,800 HEATED VEHICLE STORAGE Ramsev Countv Public Worlls 64,512 4,968,696 Arden Hills 7,D63 543,990 Mounds ViewScbOOI District 5,156 397,114 Total Heated Vehicle Storage 76,731 @ 77.02 5,909,800 VEHICLE MAINTENANCE Ramsev Countv Public Works 30,884 2,210,656 ArdenHHI$ '" 68,143 Mounds View School District 1,052 15,301 Total Vehicle Maintenance 32,88S @ 71.58 2,354,100 COLD STORAGE Ramsev Countv Public Works 26,875 1,346,138 Arden Hil\$ 4,924 246,638 Mounds View SChool District 1,955 97,924 Total Cofd Storage 33,754 @ 50.09 1,690,700 CANOPY Ramsev Countv Public Works 5,918 121,681 Arden Hil\$ 45' 9,160 Mounds View School District t,575 32,059 Total Canopy 8,003 @ 20.35 162,900 OUT BUILDINGS RamsEtv COllntv Public Works 33,608 1,297,900 Total Out Buildings 33,608 @ 38.62 1,297,900 SITE WORK 258,592 Ramsev COllntv Public Works 4,t83,770 ArdenHiI1s 346,666 Mounds View School District 218,964 TotaISitl!Wo,* 4,7-49,-400 EQUIPMENT Ramsev County Public Works 1,178,355 Arden Hills 99,952 ~wSchoolDistricl 16,193 Total Equ;pment (Includes 5% Contingency) 1,294,500 ADDITIONAL REDUCTIONS/ADDITIONS RamseY County Public Works 47,938 Mounds VteW School District . Totat Add;rionaf Reductions 47,938 . Totaf Construction & Site Work (Includes 15% Contingency) 25,114,538 ,. FurnitUre, Fixtures, Equipment: Ramsev County Public Works 385,600 L1brarv . Arden Hills 75,700 Mounds View School District 40,800 502,tOO Contingency 115.0%) 75,300 Total Fllm;rure, Fixwres, Equipment 517,400 ,. TelecommunicationsJData 159,100 Contingency 115.0%) 23,900 Totat TeJl!'COmmllnicationslData 183,000 4. ProfesslonalS&rvlces: Archi1ects alld Engineers: Phase 1 194,900 Phll$l! 2 (To Be Determined) TB' P~limlnary DeslgnServkes. TKDA 91,540 FF&E (8%' 46,190 Design Services for Army National Guard 42-4,:zG0 Totat Professional ServiCes 1,356,890 5. SiteAcquisitionandPreparatlon: Building Demo. 258,369 Army Core of Engineens 15,000 CemElrrt Slab Removal !To Verily) 388,000 HazardollsMaterlalRemoval 317,365 978,734 ConttngencYI10.6%) 103,750 Total Site Acquisition and Preparation 1,082,484 .. Miscellaneous 100,000 Contlngenc-y(5.46%) 5-,4&0 Total Miscellaneous 10S,460 7. Project Management: properf)' Management 90,372 Incluslve~slnConlracting 100,000 Builders Risk Insurance 25,000 Traffic Engineering: 10,000 Special Inspections 235,100 Soil Borings 17,000 Construction Drawing Printing 100,000 Conditioltal Use Permit 1~OOO Permits and Fees tO,OOO SAC Charge 129,000 726,472 . ProjectContlngeocy 1,084,300 Total Projeet Management; t,8tO,712 Total Estimated Project Budget $30,230,544 2 5/9/2003 Ramsey County Public Works Facility Total Estimated Project Budget - Cost Allocation . RC Public Arden Mounds National Works Hills View Guard Total 1. Construction & Site Development: Office 4,522,380 487,848 222,272 0 5,232,500 Shops / Stock / Labs 2,231,160 115,374 28,266 0 2,374,800 Heated Vehicle Storage 4,968,696 543,990 397,114 0 5,909,800 Vehicle Maintenance 2,210,656 68,143 75,301 0 2,354,100 Cold Storage 1,346.138 246,638 97,924 0 1,690,700 Canopy 121,681 9,160 32,OS9 0 162,900 Out Buildings 1,297,900 0 0 0 1,297,900 Site Work 4,183,770 346,666 218,964 0 4.749,400 Equipment 1,178,355 99,952 16,193 0 1,294,500 Additional Reductions/Additions 47.938 0 0 0 47,938 Total Construction & Site Deve/opment 22,108,674 1,917,771 1,088,093 0 25,114,538 2. Furniture, Fixtures, Equipment 385,600 75,700 40,800 0 502,100 Contingency (15.0%) 57,800 11,400 6,100 0 75,300 Total Furniture, Fixtures, Equipment 443,400 87,100 46,900 0 577,400 3. T elecommunications/Data 159,100 0 0 0 159,100 Contingency (15.0%) 23,900 0 0 0 23,900 Total Telecommunications/Data 183,000 0 0 0 183,000 4. Professional Services: Architects and Engineers (7%): Phase 1 683,240 78,340 33,320 0 794,900 Preliminary Design Services. TKDA 91,540 0 0 0 91,540 . FF&E (8%) 35,470 6,970 3,750 0 46,190 Design Services for Army National Guard 0 0 0 424,260 424,260 Total Professional Services 810,250 85,310 37,070 424,260 1,356,890 5. Site Acquisition and Preparation: Building Demo. 227.599 18,860 11,910 0 258.369 Anny Core of Engineers 13,220 1,090 690 0 15,000 Cement Removal (To verify) 341.790 28,320 17,890 0 388,000 Hazardous Material Removal 279,575 23,160 14,630 0 317 ,365 Contingency (10.6%) 91,400 7,570 4,780 0 103.750 Total Site Acquisition and Preparation 953,584 79,000 49,900 0 1,082,484 6. Miscellaneous 100,000 0 0 0 100,000 Contingency (5.46%) 5,460 0 0 0 5,460 Total Miscellaneous 105,460 0 0 0 105,460 7. Project Management: Property Management 90.372 0 0 0 90,372 Inclusiveness in Contracting 100,000 0 0 0 100.000 Builders Risk Insurance 25,000 0 0 0 25,000 Traffic Engineering 10,000 0 0 0 10.000 Special Inspections 207,100 17,160 10.840 0 235,100 Soil Borings 14,980 1,240 780 0 17,000 Construction Drawing Printing 88,090 7,300 4,610 0 100,000 Conditional Use Permit 8,810 730 460 0 10.000 Penn its and Fees 8,810 730 460 0 10,000 SAC Charge 113,630 9,420 5,950 0 129,000 Project Contingency 979,580 59.560 45.160 0 1,084.300 Total Project Management: 1,646.372 96,140 68,260 0 1,810.772 . Total Estimated Project Budget 26,250,740 2,265,321 1,290,223 424,260 30,230,544 3 - CI) :>'01 :!::"C :::l al 01 l: .. E CI) Q.M 00 o N Ol :>. l'll :!: U l'll LL (/) ~ ... o 1-3: LL .!:! <C ~ ~ e::: c.. ~ o ~<( l:1O :::l0 00 ON :>''0 CI) CI) (/)- E ~ l'll ._ O::U; W ::J: co -rnr-: BU;M OO~ I-t) .. ... 0)(1)...... -;.SQ..u.. "0'" . O=~C' .ilU(/) >t:n . Q. a.. ... o ... c'" . '" .. 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"0 C ::J o ::;; co ." ..... co 10 0_ ... c " ie > " " " .0 .,. co o 10 <'i '" 'j; ID Ol " ::J III Ol .5 ro ~ " 0. o lD o o <ol n; ::J <> '" " :5 ~ '" .9 " > ro .c " ~ c o ~....e .g .5 c o " " .. ro .0 '" " ro E '" '" " .!Q OJ Ol '" ::J III Ol c -ro5.... ~ c " " g~ - " ro ~ ~~ ~ 5 LO:+=: o ro o Ii; No. ",0 " ' ro " ~~ w .~ " " .c " I- c ro .. '" w ~ I- 0 0" z g '" o o 00 .... It> .... <'i '" '" It> .... ~ .... ~ .... N .... .!!! .s {:. . . 13",<- /,~ ff 5 Mounds View PUBLIC SCHOOLS John M. Milas, Director AJmlllidrativlSuPPorl May 13, 2003 Mr. Aaron Parrish Director of Community Services City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5794 Re: Borrowing/Leasing through the Arden Hills Enterprise Funds Dear Mr. Parrish, The MoundsView Public Schools is planning to share a maintenance facility with Ramsey County and the City of Arden Hills. The School District's initial plan was to pay for its share of the construction cost out of its operating budget. Unfortunately, the circumstances of the District have changed and the District does not have a balance that would permit it to fund the estimated $1.3 to $1.5 million dollars the maintenance and operations space requires. The District respectfully requests that it be permitted to borrowllease from the Enterprise Fund in the manner the City finds appropriate. It would be our plan to pay off the leaselloan over a period of 5-1 0 years. At the end of that period we would expect to hold clear title to our portion of the facility. Ideally, we would prefer a 10-year lease at a fixed rate for three or more years and with an option for the School District of early payment beginning with year six. Since interest rates are particularly low right now, we recognize the need for the City to protect itself if interest rates should begin to escalate. It is important to understand that the District must commit to the final project in the next month or two and that our Board will need a financing commitment. In addition, we may have to obtain approval from the Department of Education since the facility will cost more than $500,000. We would like to have our agreement in place by August 1st if the project moves forward and begins in October 2003. However, if the project is delayed we may have more time to establish our agreement. 1959 Hamline Avenue N. . Roseville, MN 55113-1664 .651-639-6006 phone. 651-639-6203 fax. 'WWW.moundsviewschookorg r~~~ 1 () Z003 I . "1'" \ i ClTY OF '~-;-:'['_~~~'~-~ My thanks for the opportunity to meet with you and the mayor about this matter ailcf we . truly appreciate the City's assistance in this matter. Your consideration and appreciation of our dilemma was extremely helpful to us as we try to find the means of saving long- term money for our citizens. Sincerely, E:~ Director of Administrative Support Cc: Mayor Aplikowski Superintendent Witthuhn Nick Temali . . ~ ~~HILLS Arden Hills City Council REGULAR MEETING Tuesday, May 27, 2003 Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 City Vision A strong community that values our wrique environment, our fiscal soundness, and OUT tradition as a desirable city in which to live, work, and pIa Agenda City Council Meeting Convenes 7:00 PM Can to Order PLEDGE OF ALLEGIANCE 1. AGENDA 2. MINUTES A. May 12,2003 Council B. May 19, 2003 Work Session 3. CONSENT CALENDAR A. Claims and Payroll B. Resolution No. 03-46: Accepting the 2002 Audit C. Payment No.7: Visu.Sewer D. Award Bid: 2003 Sanitary Sewer Rehab Project (includes Lift Stations 2 & 5) E. Resolution No. 03-48: Establishing the Arden Hills Assessment Policy Task Force 4. PUBLIC INQUlRIES/INFORMATIONAL A. Resolution No. 03-44: Honoring Girl Scout Elise Marie Nelson B. Resolution No. 03-45: Honoring Girl Scout Lindsy E. Pomeroy C. Resolution No. 03-47: Acknowledging Employees Fred Reed, Sandra Berres, and Dave Winkel Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fannat. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Public InquirieslInformational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. Arden Hills City Council Agenda May 28, 2003 Page 2 5. PUBLIC HEARINGS 6. COMMUNITY SERVICES A. PLANNING i. Planning Case No. 03-10: North Heights Church Concept Plan B. TCAAP. none 7. OPERATIONS & MAINTENANCE 8. ADMINISTRATION CITY COUNCIL REPORTS Peter Hellegers Aaron Parrish Peter Hellegers Thomas Moore Aaron Parrish A. Councilmember Holden B. Councilmember Larson B. Councilmember Rem C. Councilmember Grant D. Mayor Aplikowski .!lPcomin2 Meetin2s and Events Wednesday June 4 Planning City Hall 7:00 p.m. Commission Monday June 9 City Council City Hall 7:00 p.rn. Monday June 23 Council Work Ci ty Hall 4:45 p.rn. Session Tuesday June 24 Parks, Trails City Hall 7:00 p.rn. and Recreation Committee Saturday June 28 Celebrating Tony Schmidt 3:00 p.m. - Arden Hills - Park on FIREWORKS Beach Lake Johanna Barbecue Monda June 30 Cit Council Ci Hall 7:00 .m. . ~ ~HILLS MEETING MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 12, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Regular City Council meeting at 7:03 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda Holden, and Gregg Larson. . Absent: Councilmember Lois Rem. Also present were Interim City AdministratorlDirector of Community Services, Aaron Parrish; City Attorney, Jerry Filla; Deputy Clerk/Human Resources Director, Cynthia Young; Operations and Maintenance Director, Thomas J. Moore; City Engineer, Greg Brown, and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA The agenda was approved as presented. 2. APPROVAL OF MINUTES A. April 23, 2003, Council Meeting . Councilmember Larson requested the following changes: Page 5, second paragraph, last sentence, delete the word at. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 12,2003 2 . MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the April 28, 2003, City Council Meeting Minutes as amended. The motion carried unanimously (4-0). 3. CONSENT CALENDAR a. Claims and Payroll MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 4. PUBLIC INQUIRIES/INFORMATIONAL . Pam Olson, 4439 Arden View Court, President of South Association, expressed concerns regarding the Highway 96 reconstruction project, with respect to the left turn lanes going onto Hamline Avenue. She noted, with the traffic coming from Highway 96, it was extremely difficult to turn left onto HamIine Avenue. She stated when Hamline Avenue is reduced to just one lane, it would bottle neck their area, making it impossible for them exit onto Hamline A venue. She indicated the reconstruction of Highway 96 would not be a traffic related improvement for their neighborhood. She asked that a traffic report be done to determine how this would affect their neighborhood, or to determine if there were other alternatives for traffic control in their area. Jim Otto, 4352 Arden View Court, stated he had talked to City Staff about their concerns regarding traffic on Hamline A venue. He further stated this did not concern just the townhouse association, but it concerned all of the residents in the area because Hamline was the only exit out of the neighborhood. He asked the Council if it would be possible to hold a Town Hall meeting regarding their concerns. Loren Lawyer, townhome resident, also expressed concern regarding the traffic . on Hamline Avenue. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 12,2003 3 . Mr. Parrish stated staff would help facilitate a neighborhood meeting, but noted that Ramsey County needed to be involved in this process as well. He stated he would update the Council at a future meeting. Mr. Brown stated they would need to contact Ramsey County to determine if a signal light may be justified in that area. Councilmember Larson stated he did not believe a red arrow signal light would solve the problem and noted he believed there might be other solutions. He indicated the majority of the traffic that caused the inconvenience for the residents was due to commuters traveling through the City. Councilmember Grant stated he believed a stop light on Hamline Avenue would help break up the traffic. 5. PUBLIC HEARINGS . None. 6. COMMUNITY SERVICES A. PLANNING None. B. TCAAP None. 7. OPERATIONS AND MAINTENANCE A. Josephine Hills Lake Association Easement e Mr. Brown stated the Council had directed staff to negotiate a no-cost easement with the association. In response, the Association Task Force had indicated that they would expect compensation of $4,125. He requested the Council provide staff with direction on the association easement issue. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 12,2003 4 e Councilmember Larson stated he could not find any justification for the City to offer money for this easement. He noted he did not believe the City should pay for an easement when the City was trying to improve the quality of Lake Josephine that in turn benefited the residents of the association. Councilmember Grant stated he did not believe the dollar amount the association was proposing was fair and equitable. Mayor Aplikowski stated she was not in favor of paying for an easement. She stated the City was doing a lot for the benefit of the association, rather than taking away a benefit. Doug Hartford, 1292 Ingerson, stated he is a member of the Association Task Force. He noted the City approached the association with this proposal and it was not the association that approached the City. He indicated as far as the benefits, if the City was not doing the project, there would be no need for a bridge. He stated the association has not requested for a bridge. He further stated if this project . were approved, the Association would lose some of its land. He expressed concern that the City was tying this easement in with the road assessments. He indicated he did not believe it was appropriate for the City to not pay for an easement on their land. He indicated they would like to see the issue resolved in a timely fashion. Councilmember Larson stated it was not important who proposed what and when, but what was important was the improvement to this property and the water quality. He noted it was a choice between whether or not the association wanted the improvement that the City was willing to pay for, or they go forward with a grit chamber. Doug Hartford replied it was their understanding that the assocIation was responsible for the maintenance once the bridge was installed and the excavation of the channel was a one-time excavation. He stated it was the association's position that they wanted this be "put to rest" one way or another. He indicated he did not know how the association would vote for this proposal, but the Task Force wanted to be in a position to be able to argue correctly. . Council member Larson asked if it was the City's responsibility to maintain the area after improvements were made. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 12, 2003 5 Mr. Brown responded the City would be responsible for cleaning out the basin to remove silt and sediment. The City would not be responsible for downstream, but he noted most of the silt and sediment should be caught in the basin. He indicated the City would not maintain the bridge. However, since the area had been redesigned, it was not necessary that a bridge be installed since the association's bridges would remain intact. Councilmember Grant encouraged the Task Force discuss the possible benefit of a pond versus a grit chamber. Mr. Brown noted the Watershed District supported this and had requested the City attempt to enlarge the pond area. Councilmember Larson stated this improvement would benefit everyone in the City with better water quality. Councilmember Holden asked if the proposed benefit was worth paying for. Councilmember Larson stated they needed to make a decision tonight and then it was up to the association as to whether or not they wanted those improvements. MOTION: Councilmember Larson moved and Mayor Aplikowski seconded a motion to offer to make the improvements to the association if the association was willing to give an easement at no cost and if not, then they proceed with the installation of a grit chamber. Councilmember Holden stated she did not believe they should proceed with a grit chamber. Councilmember Grant stated he would support some cost for the easement. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to amend the previous motion to strike "no cost" and insert the amount of$2,104. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 12,2003 6 . Councilmember Larson stated he could not support the motion as presented. He believed the association should be voluntarily offering the City the easement for this improvement. Conncilmember Larson stated he would be in favor of paying $2, I 04 for the easement, if the City did not put in the bridge. The amended motion failed (2-2). (Councilmembers Grant and Holden - Aye.) (Councilmember Larson and Mayor Aplikowski - Nay). The original motion failed (2-2). (Councilmembers Larson and Mayor Aplikowski - Aye.) Councilmembers Grant and Holden - Nay). MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to offer the association . $4,125 to purchase the easement and eliminate the cost of the bridge for $12,000. Mayor Aplikowski stated she could not support this motion because she did not believe the City should pay for an easement, with or without the bridge. The motion carried (3-1). (Councilmembers Larson, Grant, and Holden - Aye.) (Mayor Aplikowski - Nay). B. Approval of Operations & Maintenance Video Televising Equipment: CIP Mr. Moore stated the City did not own a Portable Televising System for sanitary and storm water lines. In the past, televising work that could be scheduled has been contracted out and in emergency situations, where televising is needed, a system was rented. He noted in the past 29 months, the City had spent $57,000 for the use of a Portable Televising System. He indicated this item was approved by the Council as a 2003 Capital Improvement Plan (CIP) purchase at a cost not to exceed $50,000. Staff received three bids and selected the low bid of $49,948.50 e including sales tax, from Flexible Pipe Tool Company in St. Cloud, Minnesota. The total cost of $49,948.50 would be allocated from Fund #602; Sanitary Sewer. . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 12, 2003 7 He stated staff recommended approval of the purchase of the Portable Televising System from the Flexible Pipe Tool Company in St. Cloud, Minnesota at a cost not to exceed $49,948.50. Councilmember Holden asked what the maintenance cost per year was for this equipment. Mr. Moore replied the estimated life of the television was I 0-15 years. He noted the only other piece of equipment that would need repair or replacement would be the VCR. Councilmember Grant asked where the equipment would be stored. Mr. Moore replied it would be stored in a heated maintenance bay. Councilmember Grant asked if there was a neighboring city that would be . interested in co-owning this piece of equipment. . Mr. Moore replied all of the cities around Arden Hills already had this piece of equipment and those cities were not in the market of replacing their equipment at this time. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the purchase of a Portable Televising System from the Flexible Pipe Tool Company in St. Cloud, Minnesota at a cost not to exceed $49,948.50. The motion carried unanimously (4-0). 8. ADMINISTRATION None. CITY COUNCIL REPORTS Councilmember Grant stated he had attended a Little League baseball game, threw out the first pitch, and thanked Mayor Aplikowski for the opportunity. He commended staff for the change of the nameplates. He stated the Ramsey County League of Local Government met recently and had requested comments from the ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 12, 2003 8 . Council regarding the City's participation with the organization. He noted he believed there was a value with this organization. The Council agreed they were comfortable with the present level. He indicated the PTRC would meet May 22, 2003. He stated the Maintenance Task Force meeting would be held Wednesday, May 14, 2003. Council member Holden stated the May newsletter was completed and would be distributed shortly. She indicated the Newsletter Committee had the opportunity to review the TCAAP Newsletter No. 2 and had given their comments to Mr. Parrish to relay to the developer. She stated the Flower Garden Planting was at 8:30 a.m. on Saturday, May 17, 2003. Council member Larson stated he believed they needed to move forward with a housing code which indicate certain exterior and interior standards be met by Arden Hills residents. Mayor ApIikowski read an appreciation letter to Operations and Maintenance . Employee Fred Bell for his 27 years of service to the City. She stated she had received a letter from Frattallone Hardware regarding placement of phosphorus fertilizer in their store. She asked the Council what they wanted to do regarding the letter. The Council directed staff to respond to the letter indicating they would proceed under the normal code enforcement efforts. She congratulated Mr. Parrish on the birth of his new baby boy. She stated there was an Arden Hills Business Appreciation Breakfast Meeting at City Hall beginning at 7:30 a.m. on May 28, 2003. Mr. Parrish - Stated staff had forwarded the Newsletter Committee's comments on the TCAAP Newsletter to the developer. He noted they would be following up with the developer tomorrow regarding this. He noted the Planning Commission would be addressing a housing code this year. Mayor Aplikowski adjourned the Regular City Council Meeting at 8:58 p.m. Beverly Aplikowski Mayor Aaron Parrish Interim City Administrator . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 12, 2003 9 NOTICE OF MEETINGS The next Council Meeting will be held Tuesday, May 27, 2003, at 7:00 p.m. in the Arden Hills Council Chambers. . . . ~ ~HILLS MEETING MINUTES DRAFT CITY OF ARDEN IDLLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, MAY 19, 2003, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST IDGHW A Y 96 1. CALL TO ORDER Mayor Aplikowski called the meeting to order at 4:55 p.m. Councilmembers David Grant, Brenda Holden, Gregg Larson, Rem. Present: and Lois Staff present: Interim City Administrator/Community Services Director, Aaron Parrish; Operations & Maintenance Director, Thomas J. Moore; Deputy Clerk/Human Resources Director, Cynthia Young, City Engineer Greg Brown, Planner Peter Hellegers, and Recreation Program Supervisor Michelle Olson. 2.A 2002 Audit Report: Abdo. Abdo. Eick and Mever Administrator Parrish introduced Steve McDonald, representing Abdo, Abdo, Eick and Meyer, who presented the 2002 Arden Hills Audit Report. Mr. McDonald said Abdo, Abdo, Eick and Meyer had audited the general purpose financial statements for the City of Arden Hills for the year ending December 31, 2002, and further stated the report indicates no apparent problems, as has been the result in past years. One issue that came to mind was the need for the City to develop a "merit-pay" policy for employees, due to the fact that in 2002, some "bonus" pay was administered, which is not in compliance with an opinion by the Attorney General's office. Mr. McDonald reviewed the audit report document (public copy of the 2002 audit report available at City Hall). He added, from a financial standpoint, the City was in "good shape". ARDEN HILLS CITY COUNCIL WORKSESSION MAY 19,2003 2 . 4.A Assessment Policy Administrator Parrish introduced a draft assessment policy further explaining that the staff management team had reviewed the City's current assessment policy and the assessment policies from several surrounding connnunities, after which, staff prepared a working draft. He said the draft policy before the Council incorporates a "unit based" method for calculating assessments, while the current policy calculates assessments based upon frontage footage. He said the City standard was for residential properties to be assessed at 50% and connnercial properties at 70% of the costs. Councilmember Rem said although she appreciated the fact that staff had prepared a draft policy, she urged the idea of having input from the taxpaying public when developing this kind of policy. Mayor Aplikowski asked the Councilmembers to bring forth goals in devising a new assessment policy. The Council said they wanted a new assessment policy which assures that there is . revenue to complete the projects; a policy that residents feel is "fair"; and finally, an understandable document and process. The Council agreed to invite the public to participate on an assessment policy task force to bring forth its reconnnendations to the Council by August, 2003. Avenues to advertise for the task force will occur on the web site, cable broadcasts, Arden Hills/Shoreview Bulletin, and Arden Hills Notes. 2.B Ramsey County Maintenance Facility Exterior Desil!n Discussion Mr. Grel! Fenton. Ramsey County. presented an illustration of the south elevation of the cold storage section of the proposed Ramsey County Joint Maintenance Facility. The illustration indicated a random patterned exterior surface material which helped to break-down the monolithic appearance of typical pre-cast materials. He also presented a revised landscape plan that illustrated a denser site plan. Councilmember Larson said he approved of the change, but suggested the placement of a few more windows so the structure would not have the appearance . of a freeway sound wall. . . . ARDEN HILLS CITY COUNCIL WORKSESSION MAY 19,2003 3 Councilmember Grant said he did not like the appearance of the exterior material, and suggested the designer look at the surface used at Irondale High School as a model for this structure. It was agreeable that Ramsey County bring amended exterior designs at the June 9, 2003 City Council meeting. 3. A Parks, Trails and Recreation Committee: Comprehensive Plan - Lonl! Term Budl!et Plan nine: Director of Operations and Maintenance Thomas J. Moore introduced Parks, Trails and Recreation Committee Members Roberta Thompson, Bill Henry, Chairperson Rich Straumann and Jim Crassweller. Parks, Trails and Recreation Committee (PTRC) Member Bill Henrv asked the question - "We have a Council who has adopted a Comprehensive Park Plan, how do we pay for it?" Administrator Parrish suggested charitable gambling proceeds as a possible source of revenue for the Park Fund. Mayor Aplikowski said the PTRC should define its priorities and bring forth a recommendation to the City Council for funding of the projects on an annual basis. Mr. Henry said he thought that is what the Parks Comprehensive Plan indicated. Councilmember Larson suggested the PTRC develop three (3) lists which prioritize trail and park improvements, capitol improvements, and other improvements. Mr. Henry asked if the PTRC were to pursue that course, what is the annual target funding amount. Mayor Aplikowski suggested $50,000 per year as a base target for Parks Comprehensive Plan development. Councilmember Larson suggested a reasonable figure for the PTRC to plan for is $100,000 ($50,000 from the Park Fund and an additional $50,000 from other ARDEN HILLS CITY COUNCIL WORKSESSION MAY 19,2003 4 creative funding sources such as charitable gambling) per year as funding for the PTRC Comprehensive Plan projects. . 3.B 2004 PMP - Update - Edeewater Neiehborhood Director Moore said the first neighborhood meeting was on April 24, 2003, stating nearly fifty percent, 17 of the 41 property owners participated in the Edgewater/Shoreline Lane 2004 Pavement Management Program (PMP) meeting. He said staff received compliments from the residents concerning the PowerPoint presentation and that they appreciated the process the City took by informing them of the project. Engineer Brown presented an illustration of the neighborhood while Mr. Moore discussed several potential areas for concern, i.e. private property, gravel roads, connect or not connect an un-maintained City Street. He also noted there are a lot of cracked and sub-standard sewer lines in this neighborhood. Administrator Parrish mentioned two upcoming meetings: · Tuesday, May 27, 2003, at 5:15 p.m. (directly before the regular City . Council Meeting) in the Council Chambers to discuss the Ramsey County Maintenance Facility. · A "listening session" with Senator Coleman at City Hall on Wednesday, May 28,2003, from 10:00 a.m. -11:00 a.m. City Council Reports: Councilmember Holden said Arden Hills Notes articles are due and the committee will meet Wednesday, May 28, 2003, at 7:00 a.m. in the Council Conference Room at City Hall. Councilmember Larson - No comments. Councilmember Rem said she would be attending the League of Minnesota Cities Conference for one day. She said she was interested in additional compensation for Interim Administrator Parrish and requested Ms. Young bring the City Council a recommendation at the May 28, 2003 Council Meeting. Councilmember Grant commented that he was not pleased with the Ramsey . County proposal for the exterior surface; he questioned the new Cub structure e . . ARDEN HILLS CITY COUNCIL WORKSESSION MAY 19,2003 5 exterior materials in the comer and asked if staff would please monitor the project; concerning the assessment policy - he said the City typically calculates on an estimate rather than actual costs, and asked that the City consider this issue. Mavor Anlikowski - No comments. Mayor Aplikowski adjourned the Work Session at 9:10 p.m. Respectfully submitted, Cynthia Young - Deputy Clerk/Human Resources Director. Beverly Aplikowski, MAYOR Aaron Parish, INTERIM ADMINISTRATOR . e . ~ EN HILLS MEMORANDUM DATE: TO: FROM: SUBJECT: May 20, 2003 Agenda Item 3.A Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Sandy Berres, Finance & Human Resources Assistant ~ Claims & Payroll Attached: Claims Payroll for period: 05/03/03-05/16/03 . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT OS/27/03 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING 105112/03) 23536 23537 23538 23539 23540 23541 23542 23543 23544 23545 23546 05/12/03 05/12/03 05112/03 05/14103 05/16/03 05/16/03 05/16/03 05/19103 05120/03 05120/03 05120/03 ;-:.:.;':':-:';';';';-:':-:-:';';':';';':-;';':-,:;": :::~:ii\i()UN.' Ca uto, Christine Davitt Brenda leMA Retirement Trustw457 Xeel Ener Coverall of the Twin Cities E-Z Rec clin , Inc. Si -A~Rama Affini Plus Federal Credit Union Central Pension Fund Green Mill Ramse Coun Subtotal - Paid Claims 294.00 811.25 1,280.21 9,915.88 1,238.60 16,500.00 450.00 3.963.87 1,228.80 35.50 879.07 36.597.18 Dance Instructor-A Ti1 MarchfA rit-Finance Consultant First Ma Pa oil Electric/Gas Service CH-Cteanin Service 3000 Residential Rec clin Bins Celebrate Arden HiIIs-Si s Second Ma Pa 11 ruOE Pension 4/5-5/02/03 Mana ement Mt 5/20103 Fuel Purchases Note: Checks for unpaid claims totaling $73,129.43 were mailed May 13, 20G3 after approval at the May 12, 20CH Council Meeting. They were check numbers 23496-23535. Paid Claims From Above - 36.597.1 8 Add Unpaid Claims, Page 3 . 138.393.26 Total Accounts Payable Claims for Council Appmval, OS/27/03- 174,990.44 *Exp. Related to TeAAP Project. PAGEIOF3 ....tyI............yobIoIdaimol CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT OS/27/03 COUNCIL MEETING PAGE20F3 . UNPAID CLAIMS REGISTER: ~:~ j~*~:#':: ~JH;~; ):)~tit;: i\i\(Qlili!i:;::I::'rniIW~N~&> . 23547 OS/28/03 Aid Electric Comoration 3,393.20 CH Generator Repair/Cable Support 23548 OS/28/03 Aramark Uniform Service 35.06 CH RuO" Cleaninll" 23549 OS/28/03 BFl of Minnesota, Inc. 337.12 Waste Removal 23550 05128/03 Biffs,mc. 361.56 Portable Toilets 23551 OS/28/03 Brvan Rock Products Inc. 903.55 Ball Diamond Af!. 23552 OS/28/03 Construction Bulletin Magazine 475.02 San Sewer Rehab Bid Advertisement 23553 OS/28/03 Corporate Exnress 633.16 Office Sunnlies 23554 OS/28/03 Dahlgren, Shardlow and Uban 2,668.09 * TeAAP Prof Svcs 4/26/03 23555 OS/28/03 Davies Water Eauinment Co. 208.22 Sewer SunnlieslPaint 23556 OS/28/03 Dept of Administration 1.560.03 Centrex Phone Service 23557 OS/28/03 Frattallone's Hardware. Inc. 156.95 Mav Purchases 23558 OS/28/03 Glenwood Inolewood 50.09 Ch Snr:in~ter 23559 OS/28/03 Gopher S ort 155.49 Park Sunnlies/Polv Net 23560 OS/28/03 Gopher State One-Call 100.75 Anril Services 23561 OS/28/03 H&L Mesabi, Inc. 105.96 TOTO Renair Parts 23562 OS/28/03 Health Partners 599.53 June Dental Insurance 23563 OS/28/03 Hellel!ers,Peter 21.18 MiIeap'e/Exnense Reimbursement 23564 OS/28/03 J.O.S.Ca ital 4279.46 Conier Lease 2/24~5123/03 23565 OS/28/03 leI Dulux Paint Centers 531.44 Field Marking Paint 23566 OS/28/03 Independent Snorts Net'nrork 1,056.00 Umoire Svcs 4/22-5/08/03 I 23567 OS/28103 W.O.E. Local 49 240.00 June Union Dues 23568 OS/28/03 Lil1ie Suburban Newsnaners 48.59 Anril Lce:al Notices 23569 OS/28/03 LTG Power Eauioment 86.22 SUPDlies 23570 OS/28103 Met Council Environmental Services 40,425.67 Wastewater Service-June 23571 OS/28/03 MN Mutual Life 402.10 June Life Insurance 23572 OS/28/03 MN Dent of Health 23.00 Class D Water Oner Renewal-Moonev 23573 OS/28/03 MN Pollution Control Ae:encv 23.00 Class 0 Sewer Over Renewal-Moonev 23574 OS/28/03 MRPA 40.00 PlavPTound Safety WorkshoD 23575 OS/28/03 Moone, Josf'Tlh 97.97 Uniform Purchase 23576 OS/28/03 Nextel Communications 1.29555 Cellular Phone Service.Mar & AnTil 23577 OS/28/03 North Metro Insnections, Inc. 1,270.40 Anril Electrical Insnections 23578 05128/03 North Suburban Access Com 192.57 Cable-Comnuter Sunol1es 23579 OS/28/03 Parrish, Aaron 64.96 Mileau-e/Exnense Reimbursement I Subtotal- Unpaid Claims. Page 2 61,841.89 I . . e . e CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT OS/27/03 COUNCIL MEETING lINPAID CLAIMS REGISTER: ,::::CK:~I(: ~:::~t~K:~J}Aft:: <MWl!r;~": '::dlMMENTS::'::>. 23580 23581 23582 23583 23584 23585 23586 23587 23588 23589 23590 23591 23592 23593 23594 23595 OS/28/03 OS/28/03 OS/28/03 OS/28103 OS/28103 OS/28103 OS/28103 05128103 05128/03 OS/28/03 OS/28/03 OS/28/03 OS/28/03 05128/03 05128/03 05128/03 Peterson, Fram & Ber an P A Pro-Tee Desi , Inc. Ramse Coun Reed, Fred Richfield Bus Com an Roseville, Ci of Safi -Kleen C oration Saxe, Ste hen SRF Consultin GrOll State of Minnesota Sun Turf Tessman Seed Com an Tho son Plumbin Co TimeSaver Off-Site Secretarial United Rentals Zamoth Brush Works, Inc. Subtotal, Page 3 of3 Subtotal, Pa e 2 of 3 Total Un aid Claims 8,262.21 651.21 60495.24 59.89 248.75 1716.67 117.26 34.99 1.011.88 500.00 2.022.44 84.67 35.50 580.50 408.10 322.06 76,551.37 61,841.89 138,393.26 PAGE3QF3 A rit Le a1 Fees Install Door Strike-CH Ma Law Enforcement Uniform Purchase Plannin Connn Tour Bus Service JPA-MIS-Ma Hazanlous Waste Dis osal Uniform Purchase >I< TeAAP ProfSvcs 3/31/03 CPY Membershi 7/03.6/04 Soccer Field Maintenance-NW Colle e uick -Ballfields Refund-Pennit #W03-l2 Recordin Secreta Markin Paint/Excavator & Trailer Water Broom Refill MD<IyI_~...,.l>l"'<l>imI1 z o ff t::' 0 '1'l ;J ~ ~ @ [. Eo :g Jl [ ~. g- ~ ~ ~ a ....::j '"0 III ~ ~ fr ~ g, ~ trl ..., 0" 1f ~ ~. g g ~ ~- ~ - p. ff ~ g .,. '" . . .g <l i? 0 . a. ~. ~. !II (I:l r:;.. ~ ~. ~ g, ro '3 il' .., g ft ~ g Pl Pl z '" [ 0 ~.... ~ if ~ ,. ,. '" i<: 0 " !l' .., '" a? 0 !> ~ ~ ~ fl i 6:: ; & 0 OJ ~ 1l ~ 8 ~ ,. 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N - ~ ~. ~ u, ~ ... ....-: ~ ~ ~ " t:-: ~ ~ ~ ::t: <0 w " Co -"?-:' ~ ~ ~ ~. =. N .. ~t ~ u, m ~ ~ ". ~ ~ 0 c m. <0 w <0 <0 g 9\:. ~ ~ 0 0 . o ::::j -< o 'l1 :l> ;:0 o m z ::J: ;= , VI -'l1 aI_ -;:0 "'en : -i ~3: - :l> 0-< I!!-g 3> 0-< "';:0 bO I!! , ii!' o .!:! . n :J: m n " '" c ~ m c o l!3 w o w ~ ;;a .. ~ ~ . . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-46 A RESOLUTION ACCEPTING THE 2002 INDEPENDENT AUDIT REPORT FOR YEAR ENDING DECEMBER 31,2002 WHEREAS, the City entered into an agreement with Abdo, Abdo, Eick and Meyer to provide an independent annual financial audit for the year ending December 31, 2002, and, WHEREAS, at its May 19, 2003 Work Session, the City Council received and reviewed the annual financial report as provided by Abdo, Abdo, Eick and Meyer. THEREFORE, BE IT RESOLVED that the City Council hereby accepts the Annual Financial Audit Report for the year ending December 31, 2002 ADOPTED by the City Council this 27'" day of May, 2003. Beverly Aplikowski, MAYOR ATTEST: Aaron Parrish, Interim Administrator . . . URS RW, AGENDA ITEM 3.e URS Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370.0700 Fax: (612) 370-1378 To: Aaron Parrish! Arden Hills Interim City Administrator File: 37951-022-0101 From: Gregory S, Brown Arden Hills City Engineer Date: May 21, 2003 Subject: Pay Estimate #7 2002 Sanitary Sewer and Water Main Rehabilitation Project Background The City of Arden Hills awarded Visu.Sewer Clean & Seal of Fridley, MN the 2002 Sanitary Sewer and Water Main Rehabilitation Project on August 12,2002 for a total contract amount of $246,43550. Change Order (I) One was approved on March 10,2003 in the amount of $84,992.50 to complete the remaining 8-inch lines in the project area, increasing the contract to $331,428.00. Pay Estimates #1 through #6, for a total of$261,641have been approved by the Council. Project Status Water Main The Contractor has completed the directional boring, connection of the watermain and all associated items. The line is now functional. Sanitarv Sewer The Contractor has completed the manhole adjustments and relining. Sanitarv Sewer Test and Seal The Contractor is essentially complete with the original scope of work. And has completed approximately half of the change order work. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #7 for Visu- Sewer Clean & Seal of Fridley, MN in the amount of$13,736.01. A retainage of5.00% is being held for this project. 1JBS.............. .... <, "." . . .. May 20, 2003 AGENDA ITEM 3.D Mr. Aaron Parrish City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: 2003 Sanitary Sewer Rehabilitation Project Lift Station #5 and #2 Reconstruction Dear Mr. Parrish. Bids were received and opened for the above-referenced project on May 13, 2003. Bids were received .from two (2) contractors, The tabulated bid outcome is as follows: Conlractor Bid Amount I Jay Bros., Inc. $284,788.00 2. Grindor ConstrUction, Inc. $296.600.00 Engineer's Estimate $3 J 5,000.00 All bids had proper bid guarantees in the amount of ten percent (10%) of the total bid as required by the Project Manual. A copy of the bid tabulation is attached for your infonnation. Jay ProS., Inc submitted the low bid with a total bid amount of $284,788.00. The low bid is approximately $30,000 (9.5%) Jess than the Engineer's Estimate and reflects a competitive bid in the cuneDt marketplace. Recommendation The Engineer bas direct experience working with the low bidder, Jay Bros., Inc. including the Reconstruction of Lift Station #3 in the City of Arden Hills. The Engineer is confident that Jay Bros., Inc. is capable of succes6fully completing the work included with this project. The City Engineer, therefore, recommends the award of the 2003 Sanitary Sewer Rehabilitation 10 Jay Bros., Inc, for the total amount of $284,788.00. The project schedule outlined below is based upon award by the City Council on May 27, 2003. .-.. - Thresher Square. 700 Third Street South' Minneapolis. MN 55415 'Phone: (612) 370-0700 'Fax: (612) 370-1178 URS May 20, 2003 Page 2 Award Contract Begin Construction Complete Construction May 27, 2003 June 9.2003 August 15, 2003 Please call me at (612) 373-6479 if you have any questions or need additional infonnation. Sincerely, URS ation :tl:(~ GB/da Enclosure cc: Tom Moore/Arden Hills Nick LandwcrlURS Mark LynchlURS Prank TickDorlURS File 37951-024-0201 Thresher Square' 700 Third Street Soulh . Minneapolis. MN 5HJ 5 . Phone: (611) 370-0700 . Fax: (611) 37()'J378 . . . . . ~ ~HILLS CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 03-48 A RESOLUTION ESTABLISHING AN ARDEN HILLS ASSESSMENT POLICY TASK FORCE WHEREAS, the Arden Hills City Council has historically used the services of volunteers to assist the City with a variety of projects; and WHEREAS, these volunteers have primarily provided this assistance by serving on various city committees, commissions or task forces; and . WHEREAS, the City Council has found these types of committees, commissions, and task forces to be an integral part of the communication efforts with the citizens of Arden Hills. NOW THEREFORE BE IT RESOLVED by the Council of the City of Arden Hills, that the City shall establish an Arden Hills Assessment Policy Task Force, to be made up of resident volunteers, a Council Liaison and the Staff Management Team which shall serve as a recommending body to the Council regarding development of an Assessment Policy. NOW, THEREFORE BE IT FURTHER RESOLVED by the Council of the City of Arden Hills, that the Assessment Policy Task Force shall be guided by Exhibit "A", as attached. ADOPTED by the Council this 27th day of May , 2003. Beverly Aplikowski, MAYOR ATTEST: . Aaron Parrish, Interim Administrator I . . . ATTACHMENT "A" Arden Hills Assessment Policy Task Force (Established by the adoption of Resolution No. 03-48, May 27, 2003 City Council Meeting.) A. Advertise for membership · Arden Hills/Shoreview Bulletin . Arden Hills Notes · City Website . Cable . City Hall Bulletin Board B. Membership · Council Liaison · Staff Management Team: Aaron Parrish, 1bomas J. Moore, Cynthia Young . Resident Volunteers: C. Meeting Schedule · Four (4) weekly meetings to be scheduled, commencing the week of June 30, 2003 · Recommendation to City Council at its regular meeting, August 11, 2003 D. Agendas . Meeting I. A. Assessment Task Force Role, Scope and Parameters B. Introduction to Assessments C Existing Arden Hills Assessment Policy (adopted 1990) D. Issues for further review and consideration . Meeting II. A. Review surrounding communities' assessment policies B. Review DRAFT Arden Hills Assessment Policy · Meeting III. A. Develop Arden Hills Assessment Policy B. Review and Discussion · Meeting IV. A. Assessment Task Force Recommend Policy E. Schedule Public Hearing, Adopt Policy, Adopt Resolution dis-banding Task Force ****************** t ~ ~ '* ~HILLS '* '* RESOLUTION NO. 03-44 ...LL CITY OF ARDEN HILLS N ...LL COUNTY OF RAMSEY ...LL N STATE OF MINNESOTA N '* RESOLUTION RECOGNIZING ACHIEVEMENT '* '* OF THE GIRL SCOUT GOLD AWARD '* ...LL WHEREAS, the City of Arden Hills wishes to recognize your achievement of the Girl Scout Gold ...LL N Award; and N '* WHEREAS, the work put into achieving this award makes us as a community very proud; and '* ...LL WHEREAS, the skills needed for this achievement will be useful for future personal development, ...LL N leadership and community service; and N t. WHEREAS, the City encourages the continued use and further development of these skills as a ...LL,* means of growth and maturity for future leadership in the community and school. N NOW THEREFORE, BE IT HEREBY PROCLAIMED ON THIS 28th DAY OF MAY, '* 2003 by the City Council of the City of Arden Hills, Minnesota: '* '* Eli~:tyM:~i;eN~i~~n '* '* and expresses their congratulations. '* '* * '* BEVERLY APLIKOWSKI, MAYOR '* '* '* '* BRENDA HOLDEN, COUNCIL MEMBER DAVID GRANT, COUNCIL MEMBER * "* * t GREGG LARSON, COUNClLMEMDER LOIS REM, COUNCIL MEMBER ~ ****************** -- .",,-- ~ ~HILLS CERTIFICATE OF ACCOMPLISHMENT Presented to . @ke @9l[cwe @1j&J~ In recognition of receiving the 2003 Girl Scout Gold Award Mqyor BeverlY Aplikowski Date ~~1I . \ea- '****************** t ~ ~ '* ~~HILLS '* '* RESOLUTION NO. 03-45 '* CITY OF ARDEN HILLS ...LL COUNTY OF RAMSEY ...LL ~ STATE OF MINNESOTA N '* RESOLUTION RECOGNIZING ACHIEVEMENT '* '* OF THE GIRL SCOUT GOLD AWARD '* ~ WHEREAS, the City of Arden Hills wishes to recognize your achievement of the Girl Scout Gold ...LL N Award; and ~ '* WHEREAS, the work put into achieving this award makes us as a community very proud; and '* ~ WHEREAS, the skills needed for this achievement will be useful for future personal development, ~ N leadership and community service; and N ~ WHEREAS, the City encourages the continued use and further development of these skills as a ..JL .. means of growth and maturity for future leadership in the community and school. ~ * NOW THEREFORE, BE IT HEREBY PROCLAIMED ON THIS 28'" DAY OF MAY, * '* 2003 by the City Council of the City of Arden Hills, Minnesota: '* * L~~d;;uE~w;;;b;~t~y '* '* and expresses their congratulations. * '* '* '* BEVERLY APLlKOWSKI,MAYOR * '* * * BRENDA HOLDEN, COUNCILMEMBER DAVID GRANT, COUNCILMEMBER * '* "* --- GREGG LARSON, COUNCILMEMBER LOIS REM, COUNCILMEMBER * '* "* ****************** ~~ ~ ~HILLS CERTIFICATE OF ACCOMPLISHMENT Presented to Bz4 & LCJ;RlMO/I In recognition of receiving the 2003 Girl Scout Gold Award Mqyor BeverlY Aplikowski Date J' . . . ~ Girl Scouts May 7, 2003 Girl Scout Council of St. Croix Valley 400 South Robert Street St. Paul, Minnesota 55107 651-227-8835 OT 800845-0787 VOIce/TrY 651-227-7533 fax www.girlscoutsev_org Ms. Beverly Aplikowski Mayor of Arden Hills 1245 W Hwy 96 Arden Hills, MN 55112 ') -['nil] i k} vu ,..-,,-", L-~_~~-.~.._.~" ,..-'- Dear Mayor Aplikowski: Several years ago, a national study, Defining Success: American Women, Achievement, and the Girl Scouts, revealed that Girl Scouting has played a significant role in 1}1e lives of to day's employees, civic leaders, spouses, and mothers. In fact, nearly two.thirds of those identified as "women of achievement" had been Girl Scouts in their youth, compared to 41 percent of American women overall. It is my pleasure to inform you that one or more YOWlg women from your conunWlity are among the 56 Girl Scouts who recently attained the Girl Scout Gold Award - an achievement that marks them as leaders of tomorrow. The Girl Scout Gold Award is the highest award in Girl Scouting. It is available to Senior Girl Scouts in the 9th through 12th grades. To achieve this leadership award, girls must meet three prerequisites in the areas ofIeadership, skill development, and career exploration. They must also plan and implement a significant leadership project involving 50 hours of commWlity service over four months. The reach of a Girl Scout Gold A ward project is often far, touching the lives of people in our own conununity, and also in places as far away as Saint James, Jamaica. We hope the enclosed roster will help you recognize the Girl Scout Gold Award recipientls in your conununity. Possibilities include presenting the YOWlg women with a plaque, mailing a certificate or personal letter, or mentioning their accomplishments at your next city council meeting. Some cities have chosen to hang a permanent plaque in city hall to conunemorate their Girl Scout Gold Award recipients. Plaques such as these can be updated on an annual basis. I thank you in advance for rccognizing the outstanding achievement of the award recipients in your cotnmWlity. Should you have any questions or wish to learn more about leadership opportunities for girls in GirlScouting, please contact Program Manager Kim Polley at 651-251-1227. Thank you for your consideration. Sincerely, Andrea Specht Director of Marketing and Conununications Enclosure ., rundedinpartbyUniterlWa'i Ser'lingallmpart5ofAnoka.Chisago,iJakota,lsanti.PlIle,Raf'lsej,a.ndll'iashington (ountic-5il1Minne,ot.J,iindBurnett.Pie'ce.Poik.andSt.Croi~({)unlie~iIlWi,>(on;in Where Girls Grow Strong. " \ 2003 Girl Scout Gold Award Receiptients: Arden Hills, MN Elise Marie Nelson 3475 Siems Court Arden Hills MN 55112 . Lindsy E Pomeroy 1405 Arden Place Arden Hills MN 55112 . . '*****************'* ~ ~ ~ *' ~HlLLS '* '* RESOLUTION NO. 03-47 *' CITY OF ARDEN HILLS ...LL COUNTY OF RAMSEY ....Lb :p.r STATE OF MINNESOTA N * RESOLUTION RECOGNIZING '* ....Lb ARDEN HILLS STAFF ....Lb ~ FOR CONSECUTIVE YEARS OF SERVICE ~ ....Lb Sandra Berres - 5 Years of Service ...LL ~ Fred Reed - 25 Years of Service 1ft'( '* Dave Winkel - 25 Years of Service *' ...LL WHEREAS, the City Council wishes to recognize and acknowledge employees for their ...LL N fine service to the residents of Arden Hills N t NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Council of Arden '* , Hills does hereby recognize and thank: ...iL Finance and Human Resources Assistant, Sandra Berres for 5 Years of Service :p.r ....Lb Maintenance and Operations Employee, Fred Bell for 25 Years of Service ...LL :p.r Operations and Maintenance Employee, Dave Winkel for 25 Years of Service N '* ADOPTED this 27th day of May, 2003. '* * * * *' * BEVERLY APLIKOWSKI, MAYOR '* '* '* '* BRENDA HOLDEN, COUNCIL MEMBER DAVID GRANT, COUNCIL MEMBER '* * * t GREGG LARSON, COUNUL MEMIlER LOIS REM, COUNCIL MEMBER ~ ****************** . . . , ~ EN HILLS MEMORANDUM DATE: Agenda Item 6.A.i May 20, 2003 TO: Mayor and City Council FROM: Peter Hellegers, City Planne\i) SUBJECT: Case #03-10 North Heights Church 1700 West Highway 96 Concept Plan PUD ReQnest The applicant is requesting a Concept Planned Unit Development review. The proposed PUD would involve the addition of a 4,000 seat sanctuary, administration offices, youth activities rooms, a chapel, and a retreat center. Concept Plan reviews are an optional process which require no formal action by the Council. The Concept Plan allows the applicant an opportunity to hold and informal discussion with the Council and gather feedback. PIanninl! Commission Discnssion The Planning Commission discussion mainly focused on traffic, landscaping and open-space, and the design of the facility. A draft of the minutes from the May 7th Planning Commission meeting are attached for your review. Attachments 6Ai-I 6Ai-2 6Ai-3 Planning Commission Memo May I, 2003 Memo from City Engineering Consultant May 7, 2003 Planning Commission Minute Excerpt May 7, 2003 PC #03-10- CC Memo OS/20/2003 - Page] of 1 , ~ . . Attachment 6Ai-l . ~ ~~HILLS MEMORANDUM DATE: PC Agenda Item 4.A May 1, 2003 TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: Case #03-10 North Heights Church 1700 West Highway 96 Concept Plan PUD ReQuest The applicant is requesting a Concept Planned Unit Development review. The proposed PUD would involve the addition of a 4,000 seat sanctuary, administration offices, youth activities rooms, a chapel, and a retreat center. Overview Surrounding Area North Mixed Residential 1.2: General Industrial District Institutional South Right-of.Way / Right-of-Way / Park R-I: Outdoor S ortlRecreation East Public and Institutional R.I: Single Family Residential Institutional West Right-of-Way Right-of.Way Right-of-Way PC #03-10 - PC Report 05/0112003 -Page 1 of 5 . . . . . . . Site Data P\I: Public and Institutional IN: Institutional R.I: Single Family Residential (appx. 37.7 acres) B.2: General Business District a x. 8 acres in NW comer 41.89 acres (1,824,885 square feet) Generally Flat, wetland areas to the NW edge of the site Background The City has reviewed the following requests for this property: Planning Request Comments CC Action Case 02-34 Special Use Permit High School 12/16/2002 (A) 02-16 Variance Message Board Sign 7/17/2002 (A) 00-36 PUD Amendment Adding two (2) gazebos 10/3012000 (A) 97-05 PUD Amendment, Site Plan Community Life Center 11110/1997 (A) Review 95-13 Site Plan Review Site Plan for temporary 5/30/1995 (A) classroom 86-28 Variance Signage Approval 8/1 1/1986 (A) Construction of 2 signs, 85-20 Variance one at Hwy. 96 and the 11/12/1985 (A) other at Hwy. 10 84-21 Master Plan PUD 4.phase master plan 8/27/1984 (A) Anderson Bnilders, on behalf of North Heights Lutheran Church, is requesting a concept plan review to construct an addition for a 4,000 seat sanctuary, administration offices, youth activities rooms, a chapel, and a retreat center. This proposal contemplates reutilizing the existing 1,200 seat sanctuary as a youth auditorium. Development would be scheduled over 2 stage and would include development of the new sanctuary in the beginning in 2004 and the development of the retreat center in the second stage, beginning in 2012. A concept plan review allows an applicant to solicit non.binding comments from the Planning Commission and City Council prior to a full submission of materials. If the applicant wishes to proceed with the project it would be necessary to obtain Master and Final PUD approvals. While a comprehensive site plan evaluation has not been completed, staff would offer the following comments: PC #03-10 - PC Report 05/0112003 - Page 2 of 5 . 1. Site Data: The following highlights site data for the concept plan: Site Area 1,824,885 square feet Buildin!! Data Existing Square Footage Proposed Square Footage Total Bldg. Square Footage 162,030 299,800 460,830 square feet square feet square feet Lot Covera!!e 15% (25% permitted in R-l) (40% permitted in B-2) Floor Area Ratio .25 (.3 permitted in R-I) (.8 permitted in B-2) Total Parkin!! 1,625 spaces 2. Zoning: Houses of Worship are permitted by a Special Use Permit within the R-1 Single Family Residential District. Houses of Worship are not.permitted in the B-2 General Business District. Variances would be required for the building height (30-foot variance [65', current sanctuary is at 60']), the minimum landscape lot area (26.6% variance), and for proximity of paving closer than 75' to a residential lot (see Section 6,E,6). . 3. Parking: As noted in applicant's narrative statement, the proposal contemplates 1,625 parking spaces for the entire facility. This number includes 22 standard handicapped accessible parking spaces and 8 handicapped accessible van spaces. The plan contemplates utilizing 5 parking spaces will need to be utilized for each bus (used during special events such as the Passion Play and the Splendor of Christmas). As indicated above, the applicant's overall ratio is 5.3 stalls per thousand square feet of building. Our current parking guidelines require I space for every three seats for Churches. In addition other functions such as Day Care require parking spaces, following is a list of applicable parking requirements. Churches: 1 space for every 3 seats (based on design capacity) Day Care: 1 space for every teacher or employee plus 1 space for each 5 individuals receiving care. Schools, Secondary: 1 space for each school employee plus one space per 4 students. A parking analysis has been included with the application materials. The analysis contemplates estimated parking levels given one of any 3 worst case scenarios. The analysis PC #03-10- PC Report05!Ol/2003 -Page 3 of5 e . . . also suggests ways that North Heights can schedule events so as not to create parking problems on the site. 4. Landscape Lot Area The City's landscape lot area for the R-1 Zoning District is 65%. At this time, the applicant is proposing to provide 37.9% on site. Staff would suggest that additional landscaping be provided particularly along Snelling Avenue to provide an additional buffer from the residential area. Our current landscape regulations require caliper inches of deciduous and coniferous trees based on the gross square footage of all floors of a building. Staff has interpreted this to mean that the gross square footage of the proposed space and not of the entire structure. Therefore 936.88 caliper inches of deciduous and coniferous trees would be required. Requirements also state that the caliper inches shall contain the following table: 1-2 Stories 50% 30% 20% Suggested # of Caliper Inches 468.44 281.06 187.38 The landscaping requirements above exclude any foundation plantings or shrubs. The 8' Red Pine trees fall between the 2-3 caliper inch category and the 3.5-4 caliper inch category and would therefore be counted in the 2-3 caliper inch category. 5. Traffic and Access: concept plan outlines two access points to the property. The current access to Highway 96 will be relocated 120 feet to the east in conjunction with the improvements to Highway 96, Highway 96 improvements should begin this summer. The current access to Snelling Avenue is proposed to be relocated approximately 420 feet to the south. The attached traffic impact study details the potential impacts associated with this facility. The study concludes that the proposed expansion should have little or no impact on the weekday pm peak hour. Traffic control may be necessary for special events and for services. 6. Storm Water Management: The applicant has proposed enlarging the pond in the northwest corner and also allowing Ramsey County to use the pond for stormwater from Highway 96. This area currently has a storm water pond in place as evidenced by an existing ponding easement that is in place. The applicant will need to work with the Rice Creek Watershed PC #03-10- PC Report 05/0112003 - Page 4 of5 District to ascertain what needs to occur prior to altering this area. In addition, the City Engineer will need to review stormwater, drainage, and utility plans as part of the PUD review process. . 7. Building Elevations: The enclosed building elevations show the exterior of the proposed addition. While the matcrials are not detailed, it appears that the primary materials are similar to those used on other portions of the church. Staff would suggest windows or some other design features to visually break up the northern span of the building. 8. Sign age: This particular property is located in the Sign District 2, or the district for all non- residential uses in any residential, R-I through R-4, zoning district. Based on our signage regulations, properties are allowed 20 square feet for wall signage, and 48 square feet for a freestanding sign. Since this is a PUD, additional signage may be granted. The applicant is requesting the following: . Two existing directional signs · Two freestanding signs 12' x 10' Sil!nal!e Tvpe Directional Signs Freestanding Signs Location Hwy. 10/ Hwy. 96 I at each entry drive Square Footal!e ? 240 Given the size of the operation and since the building has two street fronts, staff would agree that additional building signage is appropriate. However, the signage above does appear to be excessive relative to our signage requirements. Staff would suggest the applicant evaluate areas where signage can be reduced and/or eliminated in conjunction with the PUD submittals. . Recommendation Provide comments relative to the applicant's Concept Planned Unit Development Attachments 4A-l Statement and Plan Set submitted by the applicant PC #03-10 - PC Report 05/01/2003 - Page 5 of5 . . . . . Project Narrative North Heights Lutheran Church Arden Hills Planned Unit Development PUD Concept Plan . Amendment to Existing Approved PUD Date: April 4, 2003 Comm. No. 1311.0002.00 Table of Contents . I. Location Map II. Ownership Report L Record Owners of the Property 2. Applicant / Design Builder 3. Architect 4. Landscape Architect / Civil Engineer 5. Traffic Consultant III. Survey IV. Site Plan V. Drainage Plan VI. Landscape Plan VII. L 2. 3. Structural Plans First Floor Plan Second Floor Plan Exterior Elevations . VIII. Written Statement 1. Size oftnct. 2. Nature of applicant's interest. 3. The development concept. 4. Land use density or intensity. 5. Development and staging schedule. 6. Compliance with zoning criteria. 7. Modifications to zoning criteria. 8. Reasons for modifications. IX Parking Analysis X. Traffic Study . April 4, 2003 North Heights Lutheran Church ~- . . ,i/" il '! / !i \\ 'I \\ ~ \~(==--~ ~\ 1\ ~~~,~~, \\(~, ~ ""~ ~,,\ \\" ." /' ."., \ \ ;:$4> <V ~~ \ \ ~~'~ ~)) ",,1,n-ulJ.1J## ' l.'!/;.<':---"= c(1!--!(:!! I 0 ~ !JI!~i _ _Jl,~ D l-" ~~~mt I I_J;~ = \~ 17~ I '0 <.} I. \ i ~ ~"/ \\ ~ ~~, \~ I - i 113' 1 fal",1 Lee" TION Mh~ >~; "Z~,\TI \~ ~~ ~'I xrrL~ ~\ ~ .... ~ = ~ I,~ ~~ 0 --J ~ "". =;O(~ ~\~~ ~~ HIGHW~~=;;II . ) "\. o ~ ---------, '--- - : __ ------J = co a, ,r- ".IV "" C::J 0: U\ f- J.1 0 I I. II I..\=> f- I' :=~~: \J I--!J!ii IIr titt'iiJ \' lM'~ .~ ~ NORTH ~ HEIGHTS o CHURCH:cc \'> ~ ^"'\~ ~I_~- [ ii: II ,,' -- I I I c \ \\~ ~II" _ ;> "'o~'\;:\' II I I ~'\: 1= _If I \> ~'\:\~ I I I \ '\ " J.... "1 '~'\ ~ I' 'l. . ,?J,"",/ I I \ ~ 11\\ 11G1~b~ ~%-' 'f-J/'-- u.L \' '\ 1\ ~V'-. I,l \\'~\ I I 1\..,.--\ l 1.. --n, 'I II ' D C\ \ " --; i\.QL :1 r-\ \~I I I d=~\ o;~ de /V,- Ii I \. \\ 1.-_ o! ~ --'oIp', ~~ I I~\, I." '~7dMi 0 I (> ;.~~ ~I' ~I\' '\'/.A..7'i' <7 ~ I \~\:0 v',>-'" "'c;i~~~ CI '0- / ~: A I 111\ rzsr'r8J u ~ 10i II, \\\\ \ \, 1~1 r;@~D -d 1 I~ riiiiil'I!__ \\~\. ,~'E'<OlolfdO L ~: j\\\! \70'" 1110100 Ii \\ \\ t I~, 1,1 ,:.\,\ IL- I {~\.i:~\\ \. II b~o . y;:o, \11 \,\ ~ ~~ . -:l-tr~~~~O~~ ~ ~ CONCEPT PUD DATE DESCRtPllON . NORTH HEIGHTS CHURCH 04/04/03 lOCA 1l0N MAP ___ ARDEN HillS, MINNESOTA ---- - PROJECT NO. DRAWN BY CHECKED BY DRAWING NO. URS Tfrt_~. 35392-003 RAT TOO Tblrd&lr__ ~"'8lU1lI 1 Bn.'l10.GlOOTeI DWG. NAME\.F DATE COMM. NO. Bt2..nO.1:S1.Fu LOCA T10NMA 04/01/03 II. Ownership Report . for Arden Hills North Heights Lutheran Church Arden Hills, MN L Record Property Owner North Heights Lutheran Church 1700 West Highway 96 Contact: Dave Meissner Phone: (651) 582-3762 2. Applicant / Design Builder Anderson Builders 208 Park Glen Road St. Louis Park, MN 55416 Contact: Greg Anderson Phone: (952) 927-54()() 3. Architect . Ellerbe Becket 800 LaSalle Avenue Minneapolis, MN 55402 Contact: Randy Bolduc Phone: (612) 376- 2008 4. Landscape Architect / Civil Engineer URS Thresher Square 700 Third Street South Minneapolis, MN 55415 Contact: Randal Tweden Phone: (612) 373-6487 5. Traffic Consultant Alliant Engineering, 1ne. 233 Park Avenue South, Suite 200 Minneapolis MN 55415-1108 Contact: Robert Green Phone: (612) 758-3080 . April 4, 2()()3 North Heights Lutheran Church . . . VIII. Written Statement L Size of tract. The site is a 41.89 acre parcel of triangular shape, bounded by Highway 96 on the North, Snelling Avenue on the East, and Highway 10 on the west. 2. Nature of applicant's interest. A planned unit development for North Heights Lutheran Church was originally approved by thc city in planning case 84-21. The concept PUD defined a four stage development program. The original PUD was amended with planning case 95-05 for a major addition to the church as well as to revise the original four stage development program to a three stage master plan. The first and sccond stages of the master plan have been completed at this time. This application is to revise the current approved master plan scope and revise the three stage plan back to four stages. Stage three will be the addition of a new 4,000 seat sanctuary with support spaces, new administrative offices, classrooms and gathering spaces. The existing 1,200 seat sanctuary will be used as a youth auditorium. Stage four will be the addition of a new retreat center. 3. The Development Concept. Stage three will be the addition of a new 4,000 seat sanctuary with support spaces, new administrative offices, classrooms and gathering spaces. The existing 1,200 seat sanctuary will be used as a youth sanctuary. April 4. 2003 North Heights Lutheran Church 4. Land use Density or Intensity. The current site area is 41.89 acres or 1,824,885 SF. The proposed building areas are: Stage 3-Main Building: Existing SF 92,200 66,750 2,080 162,030 First Floor Second Floor Third Floor Total New Proposed SF 149,300 81,900 3.000 234,200 Stage 4 - Retreat Center: First Floor Second Floor Total All Buildings New Proposed SF 32,800 32.800 65,600 . Total SF 241,500 148,650 5,080 395,230 Total SF 65,600 460,830 SF 460,830 SF -;- site area of 1,824,885 SF = 0.25 Floor area ratio . This is less than 0.30 FAR maximum allowed for R-l District The site coverage area is based on the following: Stage 3 Main Building First Floor Stage 4 Retreat Center/ First Floor Existing SF New Proposed SF Total SF 241,500 32.800 274,300 274,300 SF area -;- 1,824,885 SF Site area = 15% lot coverage Maximum lot coverage for R-l District = 40% As a comparison maximum lot coverage for a B-2 District=25%. 92,200 149,300 5. Development and Staging Schedule: Stage 3 is contingent on fundraising efforts, but anticipated at this time to start construction some time in 2004. o Total 32,800 Stage 4 is estimated to start 2012. April 4. 2003 North Heights Lutheran Chnrch . . 6 C 'h . om iance WIt zonmg criteria: Zoning Previous/ Section Reouirement Anoroved PUD Currentlv Proposed SF, #5 Floor area ratio (FAR)=.3 FAR= .1 FAR= .25 SF, #6 Lot covered by structure Not defined 15% = 40% SF, #8 Minimum building 50' 440' setbacks: Front (Highway 96) = 40' Rear (Royal Hills N/A 90' Park) =30' SidelHi"hway 10)=40' 40' 54' Side (Snelling Ave) =40' ;> 230' 5, Directional signs = Not defined One at intersection of Schedule 2 per site Highway 10 and 'A' Highway 96 to replace existing directional sign. One existing electronic directional sign to be relocated to new main entry drive @ Highway 96. Informational signs FS=2 Not defined Two freestanding signs: per site One monument, illuminated sign 12' wide x 10' high at each entry drive. One at Highway 96 and one at Snelling Avenue. 6.C.3.a Height limitations do not 84' for religious 100 ' for Spire apply to church spires svmbol 6.E.4.i Screening in proximity to -- The existing trees and (3) residential lot of at least vegetation along 60% capacity is required Snelling will be for houses of worship in maintained as much as residential districts where possible. Will add ncw they adjoin or are located plantings/landscaping as across the street from any nccessary to comply single or 2 family with the criteria. residential lot. . April 4. 2003 North Heights Lutheran Church Zoning Previous! Section Requirement Approved PUD Currently Proposed 6.E.4J Screening of mechanical -- AIl new rooftop and equipment on ground or ground mounted on roof shall be provided mechanical equipment to prevent direct view of will be screened to said equipment comply. 6.F.1J Off street parking spaces -- Refer to parking required for: analysis 1) Churches = 1 for every 3 seats of design capacity. 2) Daycare, nursery and preschool = 1 for each 5 individuals receiving care. 3) Schools=2 for each staff member plus 3 per classroom. 6T1.k 10% of surfaced parking -- 10.0% lots to be landscaped 7 Mod'fi I rcatlOns to zonlllg cntena: Zoning Previous! Section Requirement Approved PUD Currently Proposed SF, #4 35' Maximum building 60' for sanctuary 65' for sanctuary height SF, #7 Minimum landscaped Not defined 38.4% lot area = 65% 8. Reasons for modifications. a. A maximum building height of 65' is proposed to accommodate the large new sanctuary space planned. This would allow the ceiling height inside the new sanctuary to be consistent with the existing structure. b. The minimum landscaped lot area is proposed to be 38.4%. The required 65% is intended for residential uses. The required minimum landscaped area for all other uses varies from 20% to 35%. April 4. 2003 North Heights Lutheran Church . . . North Heights Lutheran Church en Hills Campus IX. Parking Analysis Date: AprilS, 2003 Carom No. 1311.0002 Scenario 'A' assumed worst case dally Is a large evening conference combined wtth other activUles throughout the building Room or Area FuncUon Capacity % occu led No. Occ: ants Parkin Ratio Parkin R u1'" NOTES New Sanetuarv Conference 4,D<Kl 75% 3,D<Kl 3:1 l,D<Kl f or 2 events er ear Exist Auditorium - Youth 1,200 75% 900 3:1 300 lor2evenl$ er ear Youth Classrooms 0 0 0 0 0 Included In sancluan;- Breakout rooms 0 0 0 0 0 included in sancluarv Ubr 30 100% 30 1:1 30 Gvmnaslum S .... 400 0 0 0 0 GreatHaU eclaluse 0 0 0 0 0 Included In sanctuarY KItchen Su rt 50 100% 50 "" 25 ExI$Una Chaoef Walk-Ins 300 8% .4 2:1 ,. New ChaDel Walk-Ins 360 8% 30 2:1 15 Choir Room Choir Dractlce * 150 0 0 0 0 Ofllc:es Administrative .. 50 5% 3 1:1 3 Misc. & VlsJtors .. 100% .. 1:1 20 Totals 6,560 4057 2.6:1 1,405 Scenario 'B' assumed worst case for Sunday Service Room or Area Function Ca I % OCCllDled No. Occuoants Parkin Ratio Parkin He uired NOTES New Sanctua SUnday Service 4D<Kl 80% 3,200 3:1 1,067 Exist Auditorium - Youth 1,200 80% ... 5:1 '92 Sunday School Students 1000 100% l,D<Kl 0 0 Sundav School Teachers 125 100% 125 1:1 125 Great Hall 0 0 0 0 0 Kitchen 5 100% 5 1:1 5 C _Room Meetin 150 100% 150 3;1 50 50 0% 0 0 0 "etrea: (:enter Hos Itar Staff 30 100% 30 2:1 15 300 80% 240 4:1 50 Totals .,- 5,710 1,514 Scenario 'C' Special Events The Splendor of Christmas and The Passion Play Room or Area Function Ca ae % occunled No. Occu ants Parkl Ratio Parki Ae ulred NOTES New Sanctua Audience by car 3,600 100% 3,600 3:1 for private 1,200 New Sanctua Audience by bus 400 100% 400 8 buSses @ 50 II busses Varies Cast and Crew 580 100% 580 2:1 290 Va_ Su rtStaff 50 100% 50 2:1 25 Totals 4,630 4,630 2.79:1 1,515 Cars + 8 busses .. Sports activities In the Gym will not be scheduled when there is a large conlerence lunction scheduled. Funerals will not be scheduled at this site when a large conference Is scheduled. They wlU be held at the ROS8vlUe NHC site. Choir practice will be scheduled around large conference evening schedules. The Administrative offices will basically not be occupied In the evenings when a large conference lunctlon Is taking place. Number of Parking spaces provided for scenario's 'A' and '6' = 1,625 for cars and vans. This includes 22 spaces for disabled, and 8 spaces fo' van parking for disabled. When large busses are used for events, we used a factor of 5 regular parking spaces for each bus_ Therelore, 8 buses would occupy 40 regular parking spaces. Number of parking spaces provided for scenario 'C' = 1,585 for cars and vans and space for 8 busses. e . TRAFFIC IMPACT STUDY NORTH HEIGHTS CHURCH Arden Hills, MN . Prepared By: .~' ,'",--. ...-..,. :::', -,.. . - . Alliant Engineering, Inc. April 5, 2003 . North Heights Traffic Impact Study Alliant Engineering. Inc. AprilS, 200] Summary . This traffic study was conducted as part of the PUD process for the North Heights Church facility in Arden Hills, Minnesota. The purpose of the traffic study was to identify impacts associated with the expansion of the facility. The study analyzed issues relating to access, traffic operations, and impacts associated with special events. The future traffic associated with the proposed expansion was analyzed for both the typical PM peak hour conditions and for an event where the facility's parking field i5 filled. The results indicate: . For the typical weekday PM peak period, the proposed expansion has little or no impact on the traffic operations on Highway 96 and the key intersections. No additional improvements or other mitigation is required at either access point. . For special events where parking is near capacity, traffic control personnel should be deployed at both the North Church Entrance with Highway 96 and at the North Snelling intersection with Highway 96. Using traffic control personnel will allow the event traffic to exit safely and more efficiently. . Sunday morning traffic conditions were not analyzed. However, for capacity crowds, the conditions will be very similar to an evening event. For near capacity crowds, it may take 45 to 60 minutes to clear the parking lot without traffic control personnel present. Services should be spaced at least 45 minutes apart. . The proposed access plan minimizes eonflicts and provides storage for exiting vehicles. The plan also directs vehicles toward Highway 96 via the north entrance and the east entrance at North Snelling Avenue, and should discourage vehicles, except local resident5, from using North Snelling south ofthe site. . 1.0 Introduction The North Heights Church site is located in Arden Hills, MN. The 41.89 acre parcel of triangular shape is bounded by Highway 96 on the North, North Snelling A venue on the East, and Highway 10 on the we5t (Figure 1). A planned unit development for North Heights Lutheran Church was originally approved by the city in pianning case 84-21. The concept PUD defined a four stage development program. The original PUD was amended with planning case 95..{J5 for a major addition to the church as well as to revise the original four stage development program to a three stage master plan. The first and second stages of the master plan have been completed at this time. This PUD application is to revise the current approved master plan scope and revises the three stage plan back to four stages. Stage three will be the addition of a new 4,000 seat sanctuary with support spaces, new administrative offices, classrooms and gathering spaces. The existing 1,200 seat sanctuary will be used as a youth auditorium. Stage four will be the addition of a new retreat center. . 1 of 16 " Z I o ..., N01~IX3' .......~ Vlo' -10' -1" ...... a. I. 0.. z~ Wo 1=10' ~~ <[ w . >~ . <rV'lt::; '1~w Z>--' 5~~ "''''.. r-.:OOCJ'. "''''''' J' ,{ON,1I0C/ JODJ<3f.,JWOJ /vi; WHJ I....: Hl~DI'\Slv V'l '" j j-S....._ ;; __L ~ ;"<fI ~'O ~ 'i;=1,,:,\f' 0 ~ > v U :;::l 0 'IS a~OjXO " 'ii \ <t - P. al ~ " I .. @ 'Nco <=: ~.8 0::..., ;:J ~ o 0 ..........< ci ~ Q) '" ..., .- w u. Q '" >- ~ t~l 'N >- 'IS OOOl'\NCl3j ~ " :> y 0 (j u " '- Z' .,. '? z '" iC:~ !. v IV :":u I-W"j., 8' ~ 3NllH"H Z w., ", 'I'(~ '3M - '. fcA-P ..,;;::: Ij!S!! u)~~\t!Y"_- -1CJ:G~~~ ~. . p u ..IZ. ".'1" " ;~J , ~"'::.: ~l @ E-<Z UO ~...... .....~ Ou ~O Il.~ ~Q '~Q "3AII " ~ .~ ~2 CO Gl: ~ it c. ~ '" E w ""I' 0 ,-,v ~ ZO >- 3'w ~ ..~ Z L. "''' :0 l- aa 0 u :; ~ " .r ." .,. '" " ~ w /z '", 'UI; 3>l'v'l mmO<1 '3A", 0lJ ^"i. Q~j Io.. /~~~ ~2~~ (l:o, i=Q ~ gj "'z 1:::2: Qlai 'CD = II .r; c -c-8 o L. Z<( l North Heights Traffic hnpact Study AlIiant Engineering. Inc. April 5, 2003 . A traffic sludy is being conducted as part of the PUD submittal process. Two time periods were analyzed as part of this study. Time Period 1 corresponds to the weekday PM peak hour (4:30- 5:30 pm). The results of this analysis will provide information relating to impacts to the roadway system that could be expected on a regular basis. Time Period 2 corresponds to a major event at the church on a weeknight. The results of this analysis will provide information relating to impacts that may be more severe, but that would occur on an infrequent basis. The study is organized into the following sections: . Existing Conditions . Event Study . Other Planned and Programmed Projects . Proposed Site Development . . Future Conditions and Traffie Operations Analysis . Conclusions 2.0 Existing Conditions In order to better understand the potential traffic impacts that may occur with expansion of the North Heights Church site, it is important to understand the key traffic i5sues that exist today. The North Heights Church property east of US 10 between Highway 96 and North Snelling Avenue in Arden Hills, MN. The property has two access points, a major access on Highway 96 and a secondary access on North Snelling A venue. The existing site conditions are illustrated in Figure 2. . Services occur Sunday mornings at 9:00 and 10:45 and last approximately 1:00 to 1:15 hours. Traffic during the typical roadway peaks (6-8 am and 4-6 pm) is generally light, as activities do not begin until later in the evening. The church also has numerous special events during the year that involve upwards of 2000 people. These events occur in December (Splendor of Christmas) and in the spring (Passion Play). Since the site does not generate signifieant traffie volumes during the peak periods, it was determined that impacts to the surrounding roadway system would be limited to the site's access points onto CSAH 96. The intersection of CSAH 96 and TH 10 was not included in the analysis since the site traffic is sueh a small percentage of the total traffic passing through the intersection, and the anticipated increases in traffic would result in no significant impact on traffic operations. The key interseetions and roadways that will be included in this study include Highway 96 at the North Heights Church North Entrance, Highway 96 at North Snelling Avenue, and North Snelling A venue at the North Heights Church East Entrance. For each of the key roadways and intersections in the study area, the following existing eonditions will be documented: roadway geometrics, traffic control, traffie volumes, and traffic operations. . 3 of 16 . ...~ _____u~, '3A" ~NIll3NS 'N //.: /'~r - , n__" _ ---c- - ,/ ,/ / / /' / / / ,/ / / , 1 11 / ~'//'/ ./'. /' C\l '" (l) I'Ll '"' 0;:< ~h 0"" ...... ;:1 r,:..(f.; '" z- a: =::l -; 1-01<, I ~zw:d I..~ 3 Ci: ii*ij2 ...Jzuii~... ..10. <UJ~MI~ ~I G: I ~ :J C5 '0 ell a. E .Q 'Ii t= w8 ::; <n ZO 0" ZO 3=" <i" ,,< 00 .r:; U L. :J .r:; o c: III L. ~ - :J ~ lllZ :E~ .OJ - - OJ 4>= II .r:; c: - 4l 5"0 z~ , North Heights Traffic Impact Study Alliant Engineering, Inc. AprilS, 2003 Existing Geometries and Traffic Control . Highway 96 is a four-lane rural divided roadway that serves as a major arterial. The speed limit is 50 mph, and parking is prohibited. A 260' long eastbound right turn lane and a 240' long westbound left turn lane provide access to the site along Highway 96. In addition, eastbound highway 96 has a 250' long right turn lane and a 3()()' long left turn lane at North Snelling A venue. Westbound Highway 96 has a 250' long left turn lane and a 190' long right turn lane at North Snelling Avenue. The westbound right turn lane is no longer in use as it provides access to an abandoned driveway. North Snelling Avenue is a two-lane rural undivided roadway that serves as a local roadway. North Snelling Avenue has a speed limit of 30 mph and tenninates, at Highway 96. The three key intersections are all through-stop controlled intersections. The Highway 96/ North Entranee intersection is controlled by a stop sign on the North Entrance approach. The Highway 96/ North Snelling Avenue intersection is controlled by a stop sign on North Snelling Avenue, The Highway 96 / East Entrance intersection is controlled by a stop sigh on the East Entrance approach. The North Heights Church campus eontains three parking lots with a total of 891 parking spaces, The north lot has a capacity of 438 vehicles with 18 spaces reserved as handicapped. The central lot contains 226 spaces with 5 spots reserved as handicapped and the south lot contains 227 spaces. Traffic Volumes . Daily traffie volumes were obtained from the Year 2000 MN/DOT Traffic Volumes Street Series Map. Highway 96 has approximately 17,500 vehicles per day (vpd) and North Snelling Avenue has 990 vpd. AlIiant Engineering gathered traffic data on Thursday, December 12, 2002 for the key intersections. The counts were conducted from 4:30 pm to 10:45 pm, in order to gather information about the roadway peak hour and to capture the event traffic patterns associated with the Splendor of Chri5tmas performance that evening. The roadway peak hour was detennined to be 4:30-5:30 pm. The PM peak hour turning movements are included in the appendix in Table A- I. Traffic Overations Analvsis A traffic operations analysis was conducted using the 2000 Highway Capacity Manual. The "level of service" (LOS) for the key intersections was documented. LOS is a measure used to quantify the trafic operations at an intersection or roadway segment. LOS ranges from LOS A to LOS F, with A being uncongested, free flowing conditions, and LOS F being very congested, at capacity conditions. THE LOS DIE boundary is typically used as the indicator of congestion in an urban area. The LOS for each of the key intersections is documented in Table 1. . 5 of 16 , North Heights Traffic Impact Study AlIiant Engineering, Inc. April 5, 2003 . Table 1 Existing Conditions Intersection Level of Service Level of Service futersection Overall Minor Street futersection Left Turn Highway 96 at North Entrance A D East Entrance at North Snelling A A Avenue Highway 96 at North Snelling A E Avenue All of the intersections are operating at an overall LOS A. The minor street left turn movement typically incurs the longest delay at an unsignalized intersection, and safety issues can arise when sufficient gaps are not available to safely maneuver into traffic. The minor street left turns onto Highway 96 at the north entranee and at North Snelling are experiencing some delay, but are still operating at an aceeptable level of service. . It should be noted that these left turn movements have very low volumes, and that the development in general generates little traffic during the PM peak hour, approximately 40 vehicles exiting and 55 vehicles entering the site. 3.0 Event Study The church stages approximately 30 special events annually. These events include 8 large performanees in the weeks prior to Christmas, approximately 20 performances in the 6 weeks prior to Easter, and a 4'" of July celebration. These events are estimated to draw approximately 1500 patrons and nearly 400 performers, staff, and facility management personneL These events occur after the PM peak, and usually begin after 7 PM. Therefore, event traffic does not conflict with the roadway peak period. An event study was condueted to provide information relating to the number of parking spaces, impacts to the adjacent roadway system, and to the flow patterns observed exiting and entering the site. Existing Parking Survev and Occupancv Estimation . Alliant Engineering performed a survey of the parking conditions at the North heights Church during a speeia] event on Thursday, December ]2,2002. The purpose of this survey was to determine parking availability during a major event, and to provide an occupancy estimate check for event traffic. There are currently 89] parking spaces on-site, including 23 handicapped spots. During the speeial event 802 personal vehicles and 2 buses were parked in the lots, indicating the lot was 90% occupied. The survey data is sununarlzed in Table 2. 6of16 North Heights Traffic Impact Study Alliant Engineering, Inc_ AprilS, 2003 Table 2 Existing Conditions - Special Event Parking Survey llIegally Total Lot Vacancies Parked Vehicles Caoacitv North 107 9 338 + 2 438 Buses Center 5 2 223 226 South 4 18 241 , 227 TOTAL 116 29 802+2 891 Buses The estimated attendance at the event was 1450 people. The cast, crew, and support staff totaled 622, while 92 people were involved in other activities at the center, giving a total of 2,164 people on-site. Occupancy is calculated by taking the total number of people, subtracting those who used the bus service, and divided by the number of vehicles. Assumptions were made that each bus had a capacity of 50 and was 213 full. The resulting occupancy is 2.60 persons/vehicle, which is consistent with the ratios typically used by the church. During the peak entering hour, 719 vehicles arrived. During the peak exiting hour, 673 vehicles departed. The directional distribution for event traffic is shown in Table 3. Table 3 Existing Conditions - Special Event Directional Distribution South on West on East on North Scenario Hwv 96 Hwy 96 Snellinl! IEntering Event Traffic 65% 33% 2% Exiting Event Traffic 52% 46% 2% Observations . When event traffic was arriving (6:15-7:15 pm), vehicles turning left onto North Snelling A venue from westbound TH 96 experienced some delay. Some vehicles bypassed North Snelling and utilized the North Church Entrance. 70fl6 . . . . . e North Heights Traffic lmpact Study Alliant Engineering, Inc. AprilS, ZOO) . Traffic control during the entering peak consisted of a traffic control officer situated at the entrance of the church on Hwy 96. The officer directed traffie along the east spur of the North parking lot. . During the event vehicles continued to enter or exit the facility. . Traffic control personnel were present after the event at the church entrance intersection with TH 96. Traffic control personnel blocked the southernmost lane of eastbound TH 96 with a police vehicle. A barricade was set between the two lanes separating through traffic from exiting traffic. All traffic was directed to the right, eastbound along TH 96. As a result of this control, approximately half of all vehicles exiting along TH 96 made U-turns at a split in the median, . Traffic control personnel were necessary for approximately a 20 minute period (10: 10 to 10:30) pm after the event. The majority of the traffic exited at this time. Approximately 350 vehicles exited at the Church entrance during this half hour period. Approximately 175 vehicles exited at North Snelling during the same period. . Noticeable queuing occurred along North Snelling Avenue for traffic making left tums. No traffic control was present at Highway 96 and North Snelling. Traffic Volumes and Ooerations Analvsis A traffic operations analysis was conducted for the event entering and exiting conditions. The results are tabulated below in Table 4. Table 4 Event Conditions Intersection Level of Service Event Entering Event Exitinl' Intersection Overall Minor Street Overall Minor Street Intersection Left Turn Intersection Left Turn Highway 96 at North Entrance A D A n.a.* East Entrance at North Snelling A A A B Avenue Highway 96 at North Snelling A E A F A venue · Minor street left turn is controlled by traffic control personnel. Rightlurn i5 operating at LOS C. The results of the analysis indicate that entering event traffie has little or no impaet to traffic operations when compared to the PM peak hour. Long delays were experienced by left turn traffic at North Snelling Avenue. 80f 16 .' , North Heights Traffic Impact Study Alliant Engineering. Inc. AprilS, 2003 For the exiting period, delays were experienced on the minor approaches, but with the assistance . of traffic eontrol personnel. the majority of vehicles exited in a 20 minute period. During the peak 15 minutes, 263 vehicles exited with the assistance of traffic control, resulting in a flow rate of 17.5 vehicles per minute per lane. 2.0 Other Planned and Programmed Projects Other planned and/or programmed projects in the study area include: . The City of Arden Hills is in the process of planning the development of the parcel to the north of Highway 96, It i5 anticipated that access to this property will be provided by a new road connecting to Highway 96 from the north. . Ramsey County has plans to upgrade Highway 96 in front of the site. The new roadway will be upgraded to a four-lane divided roadway with a center median and turn lanes. Full access intersections are planned for the church entrance and the North Snelling entrance. . MnlDOT, Ramsey County, and the City of Arden Hills are currently planning a new grade separation of the Highway 96/ Highway 10 intersection. This project will tie into Highway 96 just west of the Church's proposed aecess point. . 3.0 Proposed Site Development The proposed site development showing the parking fields and major access points is shown in Figure 3. The access plan that is shown was developed in coordination with the development of the overall Master Plan. There are two access points, the east access onto North Snelling the north entrance onto Highway 96, which is moved east somewhat to help, avoid possible conflicts with the future TH 10 / CSAH 96 interehange. The north entrance will consist of two lanes inbound and two lanes outbound. Approximately 260 feet of storage is provided on the outbound lanes to accommodate longer queues expected during major events. The east entrance consists of two lanes inbound and one lane outbound. Only one lane outbound is provided to discourage traffie from diverting through the neighborhood during major events. Again, approximately 260 feet of storage is provided for the outbound lane. Buses will access the site from north access and proceed to a drop-off area located on the north side of the church. Stage 3 of the proposed development consists of the addition of a new 4,000 seat sanctuary with support spaces, new administrative offices, classrooms and gathering spaces. The existing 1,200 seat sanetuary will be used as a youth sanctuary. Under Stage 3, the main building will be , expanded from 162,030 square feet to 395,230 square feet. Construetion of Stage 3 is expected to begin in 2004. Stage 4 includes the construction of a 65,600 square foot retreat center, resulting in a total for all buildings of 460,830 square feet. The retreat center construction is expected to be completed by 2012. . 90f 16 , 'N '" ~....,.... ...-.. ......~ CI)", ~ ,tdi A:< ",0. ;:J 00 0 ~ 0- ..... 0. '" r... 0 > .... '" o..Q ......~ _u __:- C!I Z' 0:;:' ill :: . ... UJ" - = ZW:~j I: <Z.... ::::::; :J OJ: lilli' ...JZ" i :::: .((u' ",I" ~I , .0 / I / ~ 2 U) o III a. E .0 ~ (::; ..~ wo " ",N Zo a~ zo ~0 "'''' 00 / ~_ I II' / .r:. e :::I .r:. o lii L. ~ '5 ..J $2 .r:.::2 .2' ai Q)= II .r:. c t:: Q) 0"0 z~ , North Heights Traffic Impact Study AlIiant Engineering. Inc. AprilS, 2003 Trin Generation Based on the development described above, a trip generation/parking analysis was conducted by the project team for three scenarios. The analysis is included in Table A-2 included in Part 7- Appendix, Scenario A represents a worst-case weekday evening conference combined with other activities throughout the building. Scenario B represents a worst-case Sunday service, Scenario C represents a special event, such as the Splendor of ChristflUl1J or the Passion Play. Two time periods were analyzed as part of the traffic study. The trip generation is tabulated in Table 5 and described in the paragraphs below. Time Period I corresponds to the weekday PM peak hour (4:30-5:30 pm). This analysis will provide information relating to impaets to the roadway system that could be expected on a regular basis. The trip generation for the PM peak hour is based on the activities included under parking analysis Scenario A in Table A-2. The Conference and Youth Auditorium traffic will be subtracted, because they are not typical occurrences. In order to account for other activities, including classroom, breakout room, and gymnasium use, 200 vehicles arriving sometime during the course of the evening will be added to this scenario. This results in 305 vehicles entering and exiting the facility on a typical weekday night. The vehicles entering and exiting during the PM peak period is a small percentage of this total. Assume that 20% of the 305 vehicles enter during 4:30-5:30 PM period and assume 10% exit during this time period. Time Period 2 corresponds to a major event at the ehurch on a weeknight. The results of this analysis will provide information relating to impacts that may be more severe, but that would occur on an infrequent basis. The trip generation will be based on Scenario C, event traffic. Based on the existing event study, assume 90% of entering vehicles (1515) arrive during a one hour period prior to the event. Likewise, assume 85% of exiting vehicles (1515) depart during the one hour period following the event. Table 5 Trip Generation Total Traffic Total Traffic Analysis Time Period Entering Exiting PM Peak Hour 60 30 Special Event - Entering 1365 20 Special Event - Exiting 10 1290 lIofl6 . . . ;. North Heights Traffic Impact Study Alliant Engineering. Inc. AprilS, 2003 . 5.0 Future Conditions and Traffic Operations Analysis Background traffic volumes were developed for the weekday PM peak period and for the time periods above by adjusting the background traffic volumes up by 2% per year to develop year after opening no-build traffie volumes (Year 2(05). Foreeast volumes including site traffic was developed by distributing the site traffic to the roadway system based on the directional distribution and adding the site volumes to the background traffic. The forecast volumes are included in the appendix in Table A-I. The analysis takes into account the proposed Highway 96 roadway geometrics, and the proposed site plan. Development of the site on the north side of Highway 96 was not taken into account. The intersection level of service is documented in Table 6 and 7 below. Table 6 Year 2005 No-Build Conditions Intersection Level of Service . PM Peak Event - Enterinl! Event - Exitinl! Overall Minor Overall Minor Overall Minor Intersec- Street Intersec- Street Intersec- Street Intersection tion Left Turn tion Left Turn tion Left Turn Highway 96 at North A E A D A n.a.* Entrance East Entrance at North A A A A A B Snelling Avenue Highway 96 at North A E A E A F Snelling Avenue . The results of the analysis indicate that. under Year 2005 no-build conditions. traffic operations will continue to be very similar to the existing conditions. Traffic control will continUe to be required for major events. . 120f 16 ,. ; North Heights Traffic Impact SlUdy Alliant Engineering, Inc. April 5, 2003 Table 7 Year 2005 Build Conditions Intersection Level of Service . PM Peak Event - Entering Event - Exiting Overall Minor Overall Minor Overall Minor Intersec- Street Left Intersec- Street Intersec- Street Left Intersection tion Turn tion Left Turn tion Turn Highway 96 at North A E A D A n.a,* Entrance , East Entrance at North A A A A A D** Snelling A venue Highway 96 at North A E A E A n.a. * Snelling A venue * Traffic Control Required ** Traffic Control May be Required The results of the analysis indicates that the key intersections will operate at acceptable levels during the typical weekday PM peak period, and that traffic control personnel will be. required during special events. . 6.0 Conclusions . Weekdav PM Peak Hour - The proposed expansion has little or no impact on the typical PM peak weekday traffic volumes and corresponding traffic operations, No additional improvements or other mitigation is required. . Soecial Events - At special events where parking is near capacity, the north church entrance at Highway 96 and the south approach of the North SnellinglHighway 96 intersection will experience long delays without traffic control personnel present. It is estimated that it will take about an hour to clear the parking lot. If traffic control personnel are present, the intersections would operate. as if they were signalized. Delays for the Church entrance would decrease significantly, and the parking lot could be cleared in approximately one half hour. . Sundav Service - Sunday traffic conditions were not analyzed. However, the amount of traffic and the background traffic volumes are very similar to a Special Event. For near capacity crowds, it may take 45 to 60 minutes to clear the parking lot without traffic control personnel present. Services should be spaeed to avoid overlapping traffic flows, at least 45 minutes apart. . 13 of 16 , North Heights Traffic hnpact Study Alliant Engineering. Inc. April 5, 2003 . 7.0 Appenda . Table A-I- Traffic Volumes . Table A-2 - Trip Generation and Parking Analysis . . 140f16 ., .r en i>'l ~ ....l o > ,... Z i>'l :2 i>'l > o -:2 '0 "':z i>'l_ ~Hi ...:;> ,...,... ;.. << < <<< << < < << < < < ~-<..( ~oo -~ 00 ~ 00 - ~N N ~.,. =,..l ZZ Z zzz ZZ Z Z ZZ zzz izz N ~ N ~ U -< g ~O 00 000 00 0 ~ ~ ~ 0 00 000 <<< <..( < < << "'''' -~ ~ :: ::g-~ -", 0 ~ M ", 0 ~ - O~_ ~;.. -~ N ~~ M 0 ~ M ~.,. :::tn-.T zzz :iz z i ZZ 1;; . ~;.. .,. M ;!i~-.:t ~O N ~O 0 ~~ ~~O - ~:-:: 00 2 - -'" '" N ~ .,. 000 ~ M ::)N M M::::;N N M ~ ~ I =~ ~ ~oo :!V)~ ~ 0 00 N '" .,. 0 00 """M~ - ?':- -?': - - ~- ~ N _ M N .,.- N ~ - - M ~ 0 !l: ...; ...;...; < << <<< < << < << <<< ~~ - ;!;oo O~ :3 - ~ 0 z ZZ Z ZZ :i;iz z :iz z ZZ zzi N M- ~ 0;.. . ~ 00 -Mg < << < < < < << "'", .,. 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'" "',..l "';z 0<: g!z: "'", Bi", '" "'z I "';.. ;.. 1:'" ;..'" ,..l'" i!:: 0< '" 1 . . ~ . .- "'. ~.ble A.2 .p Generation and Parking Analysis North Heights Lutheran Church Arden Hills Campus Date: March 31, 2003 VIII. Parkfng Analysis Comm No. 1311.0002 Seenarlo 'A' assumed worst case daily is a large evening. conference combined with other actfvftfe$ throughout the building Room or Area Function Ca % occu led No. Oecu nts Parid Ratio Parkin Re uiNd NOTES New Sanctua Conference 4,000 75% 3.000 3:1 1,000 1 or2~ents . ear ExIst AudJtorium 4 Youth 1,2 15% 900 3:1 300 1 or2 events rear Youth Classrooms 0 0 0 0 0 lncluded In sanetua 8r8akout rooms 0 0 0 0 0 Included In . Ubra "" 100% "" 1:1 30 urn Sports .. 400 0 0 0 0 Great Hall ~ 81use 0 0 0 0 0 lnduded in sanctua KJti:hen u rt .. 100% 50 2:1 25 Exls1ln Cha Walk~ns 300 8% 2. 2:1 12 Now CI1a Walk"'ns 36<l 8% 30 2:1 15 Choir Room Choir ractice.. 150 0 0 0 0 Olftces Administrative .. 50 5% 3 1:1 3 Mise. & vtsflors 20 100% 20 1:1 20 Tota" 6,560 ....057 2.6:1 1,405 Scenario "8" assumed WOr'$t case for Sunday Service Room or Area Function Ca % occu led No.Decu nls Parid RatIo Parkin Re ,- NOTES New Sanctua Sund Service 4,000 80% 3,200 3:1 1,067 Ex~ AudItorIum ~ Youth 1,200 80% ... 5:1 192 . School Students "... 100% 1,000 0 0 School Teache.-s 125 100% 125 1:1 125 HaD 0 0 0 0 0 5 100% 5 1:1 5 I Choir Room UeeUn 150 100% 150 3:1 50 0lIlees .. 0% 0 0 0 va_ Hos ita Staff 30 100% 30 2:1 15 htnlat cllnter 300 80% 240 4:1 60 Totals 6,860 5,710 1,514 Scenario 'C' Special Events The Splendor of Christmas and The Passion Play Room or Area FuncUon Ca %,oceu No. Occu Parid Ratio Parid Re ulred NOTES New Sancwa Audience ca. 3,600 100% 3.600 3:1 for rlvate 1,200 New Sanctuary Audience .... 400 100% 400 8 busses Ii 50 8 busses V_ Cast and Crew 580 100% 580 2:1 290 Va_ s. rtStaff 50 100% 50 2:1 25 Totals 4,630 4,6"" 2.79:1 1.515 Ca... 8 busses . Sports activities In the Gym will not be scheduled when th811l1 is a large conferenoa function scheduled. Funerals will not be scheduled at this site when a large conference Is scheduled.. They wi" be held at the RoseviUe NHC site. Choir practice wUl be scheduled around Jarge conhtnmc8 evening schedules. The Admlnl$tratfve offices will basically not be occupied In the evenings when a large conference function is taking place. Number of Parking spaces provided for scenario's 'A' and -a' = 1,625 for cars and vans. This includes 22 spaces to,. disabled, and 8 spaces foI'van parking for disabled_ When large busses are used for events, we used a facto.- of 5 .-&gular parking spac;es for each bus. Therefore, 8 buses would occupy 40 I1lIgular patting spaces. . Number of parking spaces provided for scenario 'C' = 1,585 for cars and vans and space for 8 busses. 160f16 . e ~ i o Ii ~ , I; ~ , ~ J i ~ i ! . !I _~-- i i i IIIJ:d ~EB! B I 1-- !~ UI II", .j !"II" !l iil a l' , .l ill i Iji $ . ~ =, I {~ ~ ~rf II 'i!~ I IIj . f Ii} . 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'!;n ~ t:C t'~ "I;::' 25 ~h1 G; ilf [ hln I( m nil, 0=:= :::1;"':;. ~ =" 1\' li~f~ I I' n "'''"' n <(fQ Ii I"!" ?<; 100 ; "OT 0 m l.~'.G' Ill, II i I, I i ,ftl, . ~ -l ..ll "'~ . .. . . . Attachment 6Ai-2 . . " URS MEMORANDUM . lbresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612)370-1378 To: Peter Hellegers, Arden Hills City Planner Copy: Greg Brown, URS File: 37951-005-2001 From: Nick Landwer, PE Date: May 7, 2003 Subject: Plauning Case #03-10, North Heights Church Coucept PUD I have reviewed the Concept Planned Unit Development for North Heights Church. I have a few general comments pertaining to Utilities, Drainage and Traffic. Utilities . In general the Master Planned Unit Development will need to show detailed utility plans which address issues pertaining to sanitary sewer and watermain and future connections if necessary. Sanitary Sewer The existing 8" sanitary sewer runs west along CSAH 96 and south along TH 10 and crosses TH 10 to Parkshore Drive. This line is and will be adequate as it only serves the 2 churches and a private residence. Watermain The watermain along CSAH 96 is being upgraded to a 12" line as part of the CSAH 96 reconstruction project. The new 12" line will extend to the North Heights church location and will be more than adequate to supply the water demands of the Church. Drainage North Heights Church will be required to apply for a drainage permit from the Rice Creek Watershed District (RCWD) and meet the runoff and BMP requirements established by RCWD for any new construction. The City and Ramsey County have eoordinated with North Heights on the location of the proposed pond in the southeast comer of the 11I 10 and CSAH 96 intersection. The pond being construeted in that location for the CSAH 96 project is designed that North Heights . can add extra capacity to it if needed. . . . " - Traffic The relocation of the new proposed entrance has been coordinated with Ramsey County and the City of Arden Hills. It will be relocated as part of the CSAH 96 reconstruction project. The proposed location was located to also serve as an entrance to the TCAAP site in the future. I have reviewed the traffic study and agree with the conclusion and asswnptions. If you have any questions please call me at (612) 373-6500. . ... . . Attachment 6Ai-3 . " .. ARDEN HILLS PLANNING COMMISSION - MAY 7, 2003 2 PUBLIC HEARINGS . A. PLANNING CASE #03-10 - NORTH HEIGHTS LUTHERAN CHURCH. 1700 W. HIGHWAY 96; CONCEPT PLANNED UNIT DEVELOPMENT Chair Sand opened the public hearing at 7 :06 p.m. Staff stated applicants were requesting a Concept Planned Unit Development review. The proposed POO would involve the addition of a 4,000-seat sanctuary, administration offices, youth activities rooms, a chapel, and a retreat center. Staff requested the Commission's eomments relative to the applicant's Concept Planned Unit Development. Chair Sand invited anyone for or against the Concept Plan to come forward and make comment. Greg Anderson, applicant for Anderson Builders, stated a neighborhood meeting had been scheduled on April 28 but no neighbors attended the meeting. Commissioner Zimmerman inquired about the landscaping. He expressed concern about a barren look to the property and suggested more significant landscaping than what was currently being proposed. Randall Tweeden, URS, summarized the landscape plan for the Commission. He stated . there was an extra large island at the end of the parking lanes, as well as additional landscaping within the aisles. Commissioner Zimmerman noted it was a very visible comer within Arden Hills and stated he wanted this to be viewed as a business within a residential area. Commissioner Ricke asked what would happen with the fox den that was located where they were intending to expand the parking lot. Randall Tweeden replied they intended to maintain as much of the natural vegetation as possible and augment it with additional landscaping. Commissioner Ricke expressed concern about the natural areas being eliminated for parking. She also expressed concern about additional traffic. She asked if they moved the entrance to the east, how would that affect the right turn lane. She expressed concern about the additional traffic on North Snelling. Randall Tweeden replied there had been a traffic study done and it took into account two different scenarios for the church and the consequences once the site was developed. He stated the access off of Highway 96 would be moved to the location shown on the plan. He indicated some of the traffic concems would be addressed with the reconstruction of Highway 96. Mr. Hellegers stated the church had worked with the County for the relocation of the entrance and the curb-cuts which be worked into the plan with the County. He indicated during large events, the church would have traffic officers controlling the traffic, which . would alleviate some of the traffic eoncerns. He stated in the future, the plan was to have a signal at their main entrance/exit on Highway 96. He suggestcd applicant might be able to pull away some of the parking from North Snelling and relocate it towards the other end of the development, but that would entail some type of a parking structure. . . . -.4, ARDEN HILLS PLANNING COMMISSION - MAY 7, 2003 3 Commissioner Ricke asked if the report had taken into account what would happen with the traffic once TCAAP developed and Guidant expanded. Mr. Hellegers replied they could request an updated traffic study when the PUD was presented. Commissioner Zimmerman asked if it was the intent of the church that in the future when large events did occur, that traffic control personnel would be hired to manage the traffic flow in and out of the site. Ken Kerns, architect, replied there would be a signal at the Highway 96 intersection and they had traffic control personnel at all of their events, and he believed with the traffic signal in place that would also help. He stated until the signal was put in by the County, they would have traffic control personnel there. Chair Sand asked if they could encourage the County to put the light in before the TCAAP was developed. Mr. Anderson replied if there was a need for the light, the County had indicated they would put one in, but until that time, they would use traffic control personnel at any events. Chair Sand asked what percentage of traffic would exit off of Highway 96. Mr. Kerns replied he believed they would be able to get people off the site much faster than they could at the present time and he believed most people would use the Highway 96 exit. Chair Sand noted the parking on the east side of the lot was larger than the northern side and he questioned if they would actually exit onto Highway 96. He stated he believed most people would use North Snelling because it was more convenient. Mr. Kerns replied it depended which way people wanted to go out onto Highway 96. If they were going west on Highway 96, they would want to use the signalized traffic control at their main entrance, Chair Sand requested they have a better explanation of the traffic flow percentage going in and out of the site before they present their PUD. Chair Sand stated they should assume they are a church in a residential area and not a commercial development and therefore the landscaping needed to be enhanced. Chair Sand asked what type of landscaping was along the east side. Mr. Parrish replied there was no berm and there would be maples trees planted along the east side. Chair Sand suggested a berm and deciduous trees be placed along the east side. Chair Sand expressed concem about the scrolling text on their sign. He asked if the new sign would conform to the sign ordinance. Mr. Parrish noted that the current sign was a conditional of approval for that sign and staff would contact the church about this and remind them that the sign needed to conform to the eonditions ofthe Commission. Chair Sand stated if they were going to request two large free-standing signs, the church would need a good reason for that request. .~ ARDEN HILLS PLANNING COMMISSION - MAY 7, 2003 4 Commissioner Zimmerman asked what was Phase 4 of this development. Mr. Kerns . replied that would be the retreat center. Mr. Hellegers stated Phase 3 was proposed for 2004 and Phase 4 for 2012. Commissioner Zimmerman noted this request was fairly consistent with the original PUD submitted. Commissioner Larson stated he wanted to see the entrance off of Highway 96 signalized. He asked if they needed approval by the Watershed District. Mr. Hellegers replied they would need that approval. Commissioner Zimmerman requested when they present their PUD they have elevation drawings and color renditions of the site. Commissioner Ricke asked onee this phase was completed, would the Easter and Christmas event be expanded, Mr. Kerns replied because of the larger capacity, they did not believe they would need to go beyond the number of events they were holding, but it was difficult to predict the future. Randy Bolduc, Ellerbe Beckett, summarized the elevations of the proposed development. Commissioner Zimmerman requested they prepare specific numbers for the elevations when they present the PUD. . Chair Sand requested they add a southwest elevation also. Mr. Boller replied the final submittal would have all of the elevations. Chair Sand asked if the materials would be the same as the main building. Mr. Boller replied it would. Chair Sand asked how mueh higher was the proposed spire. Mr. Boller replied it was five feet higher. Chair Sand requested they determine how much exterior light would reflect off of the building, the hours of lighting, and the type of lighting when they presented their final plan. There were no further eomments made for or against the Concept Planned Unit Development. Chair Sand closed the public hearing at 7:58 p.m. B. PLANNING CASE 03-03: COUNTY ROAD E-2 AND CLEVELAND AVENUE COMPREHENSIVE PLAN AMENDMENT Chair Sand opened the public hearing at 7:59 p.m. . Commissioner Modesette stated because she owned property in this area, she would be joining the audience and excused herself from the dais. Silseth, Pang em' nt: To: Subject: Silseth, Pang Thursday, June 05,20032:19 PM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press; Ramsey Co. Sherriffs; Startribune June 9, 2003 Council Meeting Agenda ~ 6-9-03.doc (111 KB) Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci.arden-hills.mn.us . . 1