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Home My WebLink AboutCCP 07-14-2003 ~ ~HILLS Arden Hills City Council REGULAR MEETING Monday, July 14, 2003 Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable ci in which to live, work, and la . Agenda City Council Meeting Convenes 7:00 PM Can to Order PLEDGE OF ALLEGIANCE 1. AGENDA 2. MINUTES A. Council Meeting: June 30, 2003 3. CONSENT CALENDAR A. Claims and Payroll B. 2003 PMP: Karth Lake East and mgerson Neighborhoods - Payment # I C. Resolution No. 03-51: Supporting Ramsey County Efforts to Secure Resources for Upgraded Communications System D. Director of Community Services Step merease 4. PUBLIC INQUlRIESIINFORMATIONAL A. Representative Char Samuelson - Legislative Update 5. PUBLIC HEARINGS Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Public InquirieslInformational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the CounciL To allow adequate time for each person wishing to address the Council, we ask that individuals limit their connnents to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. '.1 -\..\ ',2 Arden Hills City Conncil Agenda July 14, 2003 Page 2 6. COMMUNITY SERVICES Aaron Parrish A. Planning Case No. 00-01: Bethel Trail Peter Hellegers Easement 7. OPERATIONS & MAINTENANCE Thomas J. Moore A. Karth Lake Pumping: Update Nick Landwer 8. ADM1NlSTRATION Aaron Parrish A. Administrator Update Harry Brull/PDl CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Larson B. Councilmember Rem C. Councilmember Grant D. Mayor Aplikowski ![pcominf! Meetinf!s and Events Monday July 21 Council Work City Hall 4:45 p.m. Session Tuesday July 22 CRR/TCAAP City Hall- 10:30 a.m. Development Upstairs Team Conference Room Tuesday July 22 Parks, Trail and City Hall 7:00 p.m. Recreation Committee (Annual Barbecue Monday Jul 28 City Council City Hall 7:00 .m. . . . ~ ~HILLS MEETING MINUTES Draft CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 30, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDERJROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:06 p.rn. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Lois Rem, and Gregg Larson. Absent: Councilmember Brenda Holden (with prior notice). Also present were Interim City AdministratorlDirector of Community Services, Aaron Parrish; City Attorney, Jerry Filla; Deputy Clerk/Human Resources Director, Cynthia Young; Operations and Maintenance Director, Thomas Moore; City Engineer, Greg Brown, and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Mayor Aplikowski requested item 8D be moved before item 6B. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES A. B. June 9, 2003 Council Meeting June 23, 2003 Council Work Session ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 30, 2003 2 . Councilmember Grant requested the following changes: None. Councilmember Rem requested the following changes: None. Councilmember Larson requested the following changes: June 9, 2003 City Council Meeting Minutes, Page 4, third paragraph from the bottom, last sentence should read: "She asked how many feet further the road would be from Mr. Woodburn's driveway." Mayor Aplikowski requested the following changes: None. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve the June 9, 2003 City Council Meeting Minutes and June 23, 2003 Council Work Session as amended. The motion carried unanimously (4-0). 3. CONSENT CALENDAR . A. Claims and Payroll B. Appointment of Virginia (Ginny) Ferguson to the Newsletter Committee MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 4. PUBLIC INQUIRlES/INFORMATIONAL Stephanie Johnson, 4580 Lisa Lane, stated she had spoken with Mr. Moore regarding flooding in the park at Arden Manor. She expressed concern regarding health and safety in the area. She noted her shed was a foot under water last week due to the flooding and stated this flooding was destroying her property and causing damage. Mr. Moore replied he had spoken to the manager of Arden Manor and it was in . his (Mr. Moore's) opinion that this was association property, but the manager would not acknowledge this. He stated there had always been a wet, boggy area between the park and where the homes began. He stated he would look in the . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 30, 2003 3 possibility of adding a berm, or see he could figure out some other type of a solution. Councilmember Rem requested the City flush the grass to clean off the debris and matter that collected from the flooding. Mayor Aplikowski requested the manager of Arden Manor be contacted again regarding Ms. Johnson's concerns. 5. PUBLIC HEARINGS A. GUIDANT - PUBLIC HEARING i. Vacation of Fernwood Avenue Mr. Rellegers stated the applicant was requesting the vacation of easements and a conveyance of Title of Fernwood Avenue. He indicated staff recommended adoption of the resolutions, with the conditions as noted in staffs June 30, 2003 report. Mayor Aplikowski opened the Public Hearing at 7:25 p.m. Hearing none, she closed the Public Hearing at 7:26 p.m. Council member Rem clarified this was something that had been discussed for a year and a half and was a part of the original Guidant plan. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to adopt Resolution No. 03-41, vacating the City of Arden Hills' Interest in Road and Utility Easements within Fernwood Avenue subject to the conditions noted in staffs June 30, 2003 report. The motion carried unanimously (4-0). MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adopt Resolution No. 03-42, authorizing the Mayor to execute a Deed of Conveyance for Fernwood Avenue subject to the conditions as noted in staffs June 30, 2003 report. The motion carried unanimously (4-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 30, 2003 4 . ii. Final Plat Mr. Parrish stated applicant was requesting Final Plat approval to create one lot zoned I-I Limited Industrial, from six lots zoned I -I Limited Industrial. He noted the Planning Commission was recommending approval of the Final Plat with the conditions as noted in staffs June 30, 2003 report. MOTION: Councilmember Rem moved and Councilmember Grant seconded a motion to approve Planning Case No. 03-04, Guidant Corporation, 4100 North Harnline Avenue, Final Plat with the conditions as noted in staffs June 30, 2003 report. The motion carried unanimously (4-0). 6. COMMUNITY SERVICES A. Guidant i. Development Agreement . Mr. Parrish presented the Development Agreement for Council's consideration and approval. He stated staff recommended approving the Agreement and executing the Public Trailway Easement and Public Trailway License documents. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the Development Agreement and authorize staff to execute the following related documents: Public Trailway Easement and Public Trailway License. The motion carried unanimously (4-0). B. PDI: Update on Administrator Search Mr. Harry Broil, PDI Executive Search Consultant, updated Council on the City Administrator Search, which included direction for Staff to interview candidate Michelle Wolfe. . e . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 30, 2003 5 C. Planninl!: Case No. 03-14 ~ Oppidan Amendment to the PUD Mr. Hellegers explained the applicant was requesting an amendment to the approved Planned Unit Development to allow for an addition of 3,600 square feet. He stated the Planning Commission had recommended approval of the PUD amendment with the conditions as noted in staffs June 30, 2003 report. Councilmember Grant asked what could be anticipated regarding the loading areas. Paul Tucci, Oppidan, replied the loading areas would not change. Councilmember Grant inquired about the types of signs they were proposing. Mr. Tucci summarized the types of signs they might be putting up. MOTION: Councilmember Grant moved and Councilmember Rem seconded motion to approve Planning Case No. 03-14, KTJ Limited Partnership Seventy-Nine, 3673 Lexington Avenue North, PUD Amendment, with the conditions as noted in staffs June 30, 2003 report. The motion carried unanimously (4-0). D. Ramsev County Maintenance Facility Mr. HelJegers stated applicant was requesting approval of the revisions to the design of the cold storage/screening wall. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the revisions to the design of the Ramsey County Maintenance Facility's cold storage/screening wall subject to the conditions outlined in staffs June 30, 2003 report. The motion carried unanimously (4-0). 7. OPERATIONS AND MAINTENANCE None. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 30, 2003 6 . 8. ADMINISTRATION A. Resolution No. 03-50: Approvin2: Participation in Ramsev County Joint Maintenance Facility Mr. Parrish stated to finalize the City's commitment to the County and proceed with the construction of a joint maintenance facility with Ramsey County and the School District, Resolution No. 03-50 would approve the City's participation in the project, authorize execution of a Purchase Agreement in the amount of $2,387,514, provide for the formation of a Common Interest Community (CIC) subject to City Council approval of the final documents, and approve the interim financing for the project. Councilmember Grant expressed his appreciation to the Task Force and staff for all of their work on this. MOTION: Councilmember Grant moved and Councilmember' Larson . seconded a motion to approve Resolution No. 03-50, Approving Participation in Ramsey County Joint Maintenance Facility with the conditions as noted in staffs June 30, 2003 report. The motion carried unanimously (4-0). B. Office Support Specialist - Approve Appointment of Panl!: Silseth Ms. Young stated Ms. Silseth had completed her six-month probationary period by consistently exceeding expectations. She recommended Ms. Silseth be appointed to the position of Office Support Specialist on a regular, full-time basis. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to approve the appointment of Pang Silseth to the position of Office Support Specialist on a regular, full- time basis. The motion carried unanimously (4-0). . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 30, 2003 7 C. Assessment Policy Task Force Ms. Young stated staff had received one application from a resident who had volunteered to serve on this task force. She asked the Council how they wished to proceed. Mayor Aplikowski noted Ray McGraw would like to be added to the Task Force. Councilmember Larson expressed concern regarding the fast pace of this procedure. Mayor Aplikowski stated they would put this on hold until the fall and requested another solicitation be made of the citizens at that time. CITY COUNCIL REPORTS Councilmember Larson - Stated he would not be present for the July 14 meeting. He thanked staff and the volunteers for working on the event this past weekend. Council member Rem - Thanked everyone for helping this past weekend. Councilmember Grant - Thanked staff and volunteers for working on the Beach BBQ event this weekend. Mayor Aplikowski - Thanked staff for all of their hard work during this transition period. She also thanked everyone for their hard work on the Beach BBQ and the sponsors who contributed to this event. She indicated the fireworks would be rescheduled to sometime in August. She asked Council if they wished to have Proclamations. Council agreed not to have Proclamations. Mr. Parrish - Stated the water level on Karth Lake had increased. He asked how Council wanted to proceed on this issue. Mayor Aplikowski suggested holding a meeting on July 14, 2003 with the Karth Lake residents and other interested parties and requested staff present options for a solution at that meeting. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 30, 2003 8 Mayor Aplikowski adjourned the Regular City Council Meeting at 9: 14 p.m. Beverly Aplikowski Mayor Aaron Parrish Interim City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, July 14, 2003 at 7:00 p.m.in the Arden Hills Council Chambers. . . . . . . . ~ EN HILLS MEMORANDUM DATE: TO: FROM: SUBJECT: July 9, 2003 Agenda Item 3.A Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Sandy Berres, Finance & Human Resources Assistant c;jt) Claims & Payroll Attached: Claims Payroll for period: 06/14/03-06/27/03 , CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 07/14/03 COUNCIL MEETING PAGE 1 OF3 . CLAIMS PAID SINCE LAST COUNCIL MEETING (06/30/03) .... . . ..'.':"""""""""":""':"':"<<<<:k Mi:Q\i&i:1rni\i:liiiIi.I;m( :' ........ ....... ..d .............................. .............. ......................-... ........... 23725 06/26/03 Bunker Beach 1,089.00 Fridav Field Trio 6/27 (99 Particinants) 23726 06/26/03 Pelt" Cash 94.88 PettY Cash R~lenishment 23727 06127/03 Allied Audio Services 1,171.00 CAH-Sound Svstem 23728 06/27/03 American Red Cross 280.00 CAH-First Aid CoveraQe (7hrs) 23729 06127/03 Americana Fireworks Di~Co. 7,500.00 CAH-Fireworks 23730 06/27/03 North Star Ice 82.50 CAR-Ice 23731 06/27/03 Michelle Olson 75.17 Mileaee/Exoense Reimbursement 23732 06127/03 Prior Lake Water Ski Association 500.00 CAI-I-Water Ski Show 23733 06127/03 SNLVB 500.00 CAR-Variety Band 23734 06127/03 The Whitesidewatls 2,500.00 CAH-Band 23735 06127/03 Twin Citv Cater1nCJ, Inc. 4,773.65 CAH..catennar eots! Activities 23736 06130/03 leMA Retirement Trust-457 2,361.44 Pavroll #13 & #14-Deferred Cnmn 23737 06/30/03 Acclaim Benefits 153.40 MedicallDavcare Reimbursement 23738 06130/03 Affin~ Plus Federal Credit Union 3,963.87 First Julv Pavro-n 23739 07/01103 MN Pollution Control A-;en~ 240.00 NPDES Permit-2003PMP 23740 07/01/03 nPnt of Administration 1,529.70 Phone Service 23741 07/01/03 Health Partners 665.03 Dental Insurance 23742 07/01/03 Lake Cou~Service Coon 5,454.96 Health Insurance 23743 07/01103 Met Council Environmental Services 22.720.50 SAC Charp"es-Anril 23744 07/01103 MN Mutual Life Insurance 4.10 Life Insurance 23745 07/07/03 ~ Erickson 50.00 Blue Division Tennis Tournament 23746 07/07/03 Craig- Guidrv 62.70 2003 PMP Interest Refund 23747 07/07/03 Winnfoot Commercial Tire 658.07 Tires 23748 07/07/03 Xcel Enerp"v 7,505.05 Electric/Gas Service Subtotal- Paid Claims 63,935.02 . Paid Claims From Above - 63,935.02 Add Unpaid Claims, Page 3- 89.473.35 Total Accounts Payable Claims for Council Approval, 07/]4/03- 153,408.37 Note: Checks fOTunpaid claims totaling $156,250.06 were mailed July 1,2003- after approval at the June 30, 2003 Council Meeting. They were check numbers 23678-23724. +Exp. Related to TCAAP Project. 1OOol)o'_~""l'ONoId....., . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 07/14/03 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER: :,=:'C1C#: :;, "'CICrMn:" <~.QWit~ ~: :~:~ro~ENT8::>:::'" ... ..... "-. ..........-- 23749 07/15/03 A&L Suoerior Quality Sod 136.58 90 Rolls Sod-Parks 23750 07/15/03 Abdo, Eick & Mevers 350.00 State Auditor Reoort 23751 07/15/03 Acclaim Benefits 100.00 FSA Admin Fees 23752 07115103 Accurate Press, Inc. 728.47 CAH.FlversJJune Newsletter 23753 07115/03 Advantap"e Paner 410.74 Paner Sunnlies 23754 07115/03 AlZlrrCllate Industries 359.77 16.28 Ton Rinrnn-SWM 23755 07/15103 Aid Electric Comoration 1,110.90 Reoair Lift #13 23756 07115/03 Animal Control Services, Inc. 332.64 Dog/Cat Enforcement-June 23757 07/15103 Animals ofWaltons Hollow 100.00 CAH-Insllrance Cost Reimbursement 23758 07115103 Aramark Unifonn Service 35.06 RulY Service 6/27 23759 07/15/03 Arden Hills Tire & Service Center 361.71 Taro TireslBalance 23760 07/15103 Beisswenl!er's How To Store 982.19 Trimmer/Blower/Jl.1isc Sunnlies 23761 07/15/03 BFJ ofMN. Ine 734.49 Waste Removal 23762 07/15/03 Bift's, Inc. 426.12 Portable Toilets 23763 07115/03 Braun Purno & Controls, lnc 3,352.90 Lightning Damal!e-Lift #13 23764 07115/03 Central Pension Fund 1.228.80 ruOE Pension-June 23765 07115/03 Corporate Express 133.55 Office Supplies/CODY Paper 23766 07115/03 Coverall of the Twin Cities 1,238.60 CH-Cleaninsr Service 23767 07/15/03 Davies Water Equipment Co. 162.41 Karth Lk PMP RenairfMisc Sunnlies 23768 07/15/03 E-2 Rccvelim! 5,248.00 Curbside Recvclin17 23769 07/15/03 Glenwood Illl:dewood 75.81 SorinlZWater 23770 07115/03 Government Training Service 133.00 2003 Landuse Workshop 23771 07/15103 Grainger, Ine 416.36 Safetv F.lluin/Maint Supplies 23772 07/15/03 Hvdro Lo!'!ic 16.73 Sunnlies 23773 07/15/03 Ideal Advertisinl! Promo Herns 446.00 CAH-T Shirts 23774 07115103 Johnson Controls 4,6D0.00 Re-commissionin17 CH sYstem 23775 07115/03 Kinko's 40.80 CAI-I-Printinl! 23776 07/15/03 Lacrosse Unlimited 604.50 Lacrosse Camo 23777 07115/03 Little Falls Machine, Inc 29S.15 Polv Spinner-Streets 23778 07115/03 Menards 64.95 Paint 23779 07115/03 Michael MillerlISN 1,661.00 Umoire Services 6/3-7/2/03 23780 07115103 Midwest Asnhalt Corn 9S1.21 Road Renair Materials 237S1 07/15/03 MN Deoartment of Health 23.00 Water Lie Class D-Andrews Subtotal - Unoaid Claims - Pat'e 2 26,894.44 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 07/14/03 COUNCIL MEETING PAGE30F3 . UNPAID CLAIMS REGISTER: ;:;::C~AJ:::: :::~:tJU}~TE:: : 'VENDOR; ,::,:,:<:::,:'<"<":':':":::::::':::'::::::::T 'AJliOUN1!:':'1::':toJliMlilifts: :,:':' '" ,.. .............................. . 23782 07/15/03 MN Golf Cars, lne 233.24 Golf Cart Rental 23783 07/15/03 MTI Oistributinp' Co. 340.19 perry Pk Sprinkler Control 23784 07/15/03 Nextel Communications 640.82 Cell PbOTle Service 23785 07115/03 Pace Analvtical 319.00 June Water Testin1! 237S6 07115/03 Personnel Decisions IntI 5.000.00 Citv Admin Search 237S7 07/15/03 Purchase Power 469.00 Postage~Mcter 237S8 07/15/03 Ramsev Countv 5,134.52 Cleveland Ave RRBridge 10% 23789 07/15/03 Roseville, Citv of 1,716.67 JPA.M1S.July 23790 07/15/03 Scherer Bros. Lumber Comnanv 39.88 Cedar-Parks 23791 07/15/03 Suburban Pronane 12.00 Pronane 23792 07/15103 Target Stores 552.65 Plaveround Suoolies/CAH Prizes 23793 07/15/03 The Tape Comoanv 43.34 Taoes~Cable 23794 07115103 TimeSaver Off Site Secretarial 501.75 Recordin1! Secretary 23795 07115103 Toareo Arts & Crafts 394.11 Playground SuPOlies 23796 07/15103 United Rentals 76.26 Wacker Rental 23797 07/15/03 VofM 175.00 MN Municipal Clerk Academv- Yaunl! 23798 07/15/03 URS Comoration 46,339.99 Engineering Fees 23799 07115/03 Vandesteel!,Orel!l! 83.28 Overnavrnent afFinal Utility Bill 23800 07/15/03 West Weld 220.21 SUDDlies 23801 07/15/03 Yellow PalJes 2S7.00 2003 Listing Subtotal, Page 3 of 3 62,57S.91 Subtotal, Pa(>e 2 of 3 26,894.44 Total Uooaid Claims 89~47335 . """"'''''''....po)>bl<.'''''...., . . . "' '" ~ "" [ n n i' ,. ,. ~ ~ '" )( 0 0 . . '" " e, "' " 0 ." g s: ~ .. '" " ~ ,. ~ )( N 8 . i': ~ "' g. n n '" ,. )( ,. N ~ ~ ~ ~ ~ ~ ~ ~ ~ :;: ~ ~ ~ N 0 '^ " " N '" ~ ~ ~ ~ . z o ~ ~ 8, & ; B Q. @ ~: j" ~. ~ 8- . if S '" . ~ ;j "tl fC ~ i @ m ~ 0" tr;>l !;; g g. 5" ::J ~ ~ ;:;: 1>> '" o. 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" 0 00 8 w i?J ~ ~ :;; ~ ~ .:.:; " ~ ~ 0 ~ ~ w ~ ~ ~ 2! t;; '" '" '3 '" ;. ~ '" 'f w '" RJ c.. c.. .~, 0 0 0 ~ ~ ~ ~ ~ 0 N 00 t; ~ ~ ~ w ~ ~ N ~ ~ " 0 ~ ~ ~:.: w p ~ ~ p ~ ~ '" 0 ~ 0 ~ ~ ~ .t>1.. c.. 0 0: ~ '" 8 0: '" " ~ ~ ;0: ~ ~ '" ~ 0 0 0 0 0 0 :8:::: " ~ " -< :Jl ?; r r -< ;;' " " -< r l " .. .. 0 . 0 .. .. 0 [ ~ if ~ ~. 0 {( " 5 ~ 8. w 8. ~ 5 8. f if 5 &. ~ ~ &. 8. ~ :;:: 0 ~ ~ ~ a i( >; >; a >; ~ 5" >; a >; >; , >; ~ . . . ~ ~ ~ 0 t } It It It It ~ ~. } ~ ~ It mM . o ~ o " > ;u c m z J: ;= .- CIl 'ijj:!! j!' ;u ~ CIl ~ -l "" ~2 0'- ~-< ~"'ll o?( "'6 ;U .,,0 ".- ;gr- .!:! . o :I: m o " en c !:; m C o :::! o '" 2; '" ~ " .. ~ . . . . URS AGENDA ITEM 3.8 1bresher Square 700 Third Street South Minneapolis, MN 554]5 Plione: (612) 370-0700 Fax: (612) 370-1378 To: Aaron Parrish/Arden Hills Int. City Administrator File: 37951-023-1001 From: Gregory S. Brown Y; P/J Arden Hills City E~/ Date: July 9, 2003 Subject: Pay Estimate #1 2003 Pavement Management Program Ingerson Neighborhood Karth Lake Neighborhood Background The City of Arden Hills awarded Arnt Construction Company, Inc. of Hugo, MN the 2003 Pavement Management Program on June 9, 2003 for a total contract amount of $1,903,526.10. Project Status Karth Lake Neighborhood The Contractor is making good progress on this project. The stormwater treatment structures have been installed in the Karth Lake Neighborhood and the reconstruction of Pleasant Drive is underway. The Contractor plans on completing all work in the Karth Lake Neighborhood by July 18. Ingerson Neighborhood The Contractor has begun the storm sewer work and removals in the Ingerson Neighborhood and is making good progress. Recommendation The Arden Hills City Engineer recommends the Council approve Pay Estimate #1 for Arnt Construction Company, Inc. of Hugo, MN in the amount of 365,498.58. A retainage of 5.00% is being held for this project. . . . ~ ~HILLS AGENDA ITEM No. 3.C CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 03-51 A RESOLUTION SUPPORTING RAMSEY COUNTY EFFORTS TO SECURE RESOURCES FOR UPGRADED COMMUNICATIONS SYSTEM WHEREAS, the Ramsey County has been reviewing the needs of the radio communication system that provides emergency services to police, fire, and emergency medical agencies in its jurisdiction; and WHEREAS, the Metropolitan Radio Board, as a result of legislative changes, has the authority and resources to provide financial assistance to local units of government in the metropolitan area that plan to participate in the regional 800 MHz digital truoked communication system; and WHEREAS, special legislative authority has been given to Minnesota counties to issue bonds for the purpose of designing, constructing, and installing the infrastructure, facilities, and equipment necessary to participate in the regional system; and WHEREAS, federal funds have been appropriated and made available through the Minnesota Department of Public Safety to supplement local and state funds for the purpose of participating in the regional system, for which metropolitan area local governments are eligible; and WHEREAS, the City of Arden Hills has determined that participation in a regional system would improve interoperability among various agencies and with other jurisdictions for purposes of mutual aid and emergency medical services, thus improving public safety, as well as the entire region's ability to respond to weapons of mass destruction incidents; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ARDEN IDLLS supports an upgraded regional radio communications system and that the metropolitan radio board be notified that the City supports Ramsey County's request for any State or Federal financial incentives that may be available. ADOPTED by the City Council this 14th day of July, 2003. Mayor Beverly Aplikowski ATTEST: Cynthia Young, Deputy City Clerk . . . ~ EN HILLS MEMORANDUM DATE: Agenda Item No. 3.D July 9, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem FROM: Aaron Parrish, Interim City Administrator / Community Services Director SUBJECT: Director of Community Services Step Increase Overview I was promoted to the Director of Community Services position in June of 2002. In the first year of employment, employees are traditionally evaluated at six months and one year. Thereafter, employees are formally evaluated annually. Assuming that the evaluation is satisfactory, a step increase is provided. Given my current accountability directly to the Council, I am requesting a step increase from start to step 1 (our current range is from start to step 6). This is illustrated below: Start (current) $4788 per month SteD 1 (proDosed) $5040 per month Requested Action Authorize step increase from start to step I for the Director of Community Services . . . '" ~ EN HILLS MEMORANDUM DATE: Agenda Item 6.A July 14, 2003 TO: Mayor and City Council Peter Hellegers, City Planne~~* .. ~ Case #02-10 Bethel College 3721 Old Highway 10 - Athletic Complex Trail Easement FROM: SUBJECT: Request The applicant is requesting approval of a revised trail easement through the Bethel athletic complex. Update The City Council at their February 14, 2000 approved with conditions the Special Use Permit Amendment (Master Plan) and Site Plan approval for the Bethel athletic complex. Bethel was also granted an amendment to the site plan for the athletic complex at the Council's June 24, 2002 meeting. Subsequently, staffhas worked with Bethel officials to resolve the trail easement issue. The attached easement would grant the City the right to use the sidewalk around the tennis courts at the Bethel athletic complex for a trail as opposed to the previous location to the west. The new location would allow for pedestrians using the trail to cross at one location where the grade is not very steep and where there is currently a crosswalk for pedestrians to cross Old Highway 10. PC #00-01- CC Memo 07114/2003 - Page 1 of2 . . . " Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Attachments 6A-I Trail, Drainage and Utility Easement Agreement 6A-2 Site Plan of Bethel athletic complex (for purpose of understanding approximately where the easement would be located) 6A-3 City Council Minute Excerpt - January 31,2000 6A-4 City Council Minute Excerpt - February 14,2000 6A -4 City Council Minute Excerpt - June 24, 2002 PC#OO-Ol-CC Memo 07/14/2003 -Page 2 of2 , .. . . . Attachment - 6Al . . . . TRAIL. DRAINAGE AND UTILITY EASEMENT AGREEMENT THIS AGREEMENT is dated the _ day of , 2003 and is entered into by and between BETHEL COLLEGE AND SEMINARY, a Minnesota non- profit corporation (herein "Grantor") and THE CITY OF ARDEN HILLS, a Minnesota statutory city (herein "City"). Grantor represents that it is the record fee owner of the following described property, situated in Ramsey County, Minnesota to wit: That part of the west half of the southwest quarter of Section 27. Township 30. Range 23, Ramsey County, Minnesota, lying westerly of Old State Highway NO.1 0 and north of the right-of-way of the Minneapolis St. Paul and Sault Ste. Marie Railroad (the "Property") For valuable consideration and in satisfaction of a condition imposed by the City for the issuance of a development permit, the Grantor hereby conveys to the City, its successors and assigns, (i) a perpetual non-exclusive easement for trailway purposes, including pedestrian and bicycle use but specifically excluding any motorized use, except during construction or maintenance, as hereinafter provided; and (ii) a perpetual permanent drainage and utility easement, both such easements being located over. across, under and through lhe following described property situated within Ramsey County, Minnesota, to wit: An 8.00 foot wide easement over and across the Northwest Quarter of the Southwest Quarter of Section 27, Township 30, Range 23, Ramsey County, Minnesota. The centerline of said 8.00 foot easement is described as commencing at the most northerly corner of Lot 1, Block 1, Chatham First Addition. according to the recorded plat thereof, Ramsey County, Minnesota; thence on an assumed bearing of South 50 degrees 43 minutes 05 seconds East, along the northeasterly line of said Lot 1 and the southwesterly right of way line of Old Highway 10, formerly known as Anoka Cutoff and formerly known as Snelling Avenue, a distance of 14921 feet to the west line of said Northwest Quarter of the Southwest Quarter of Section 27; thence South 0 degrees 35 minutes 03 seconds . East, along said west line of the Northwest Quarter of the Southwest Quarter of Section 27, a distance of 390.76 feet to the point of beginning of the centerline to be described; thence North 89 degrees 27 minutes 38 seconds East a distance of 26.35 feet; thence South 45 degrees 54 minutes 15 seconds East a distance of 16.74 feet; thence North 89 degrees 27 minutes 38 seconds East a distance of 177.74 feet; thence South 29 degrees 49 minutes 49 seconds East a distance of 23.38 feet to a point hereinafter referred to as Point "A"; thence continuing South 29 degrees 49 minutes 49 seconds East a distance of 4.30 feet and said centerline there terminating. The sidelines of said easement area to be prolonged or shortened to terminate at said west line of the Northwest Quarter of the Southwest Quarter of Section 27. - Together with a 10.00 foot wide easement over and across said Northwest Quarter of the Southwest Quarter of Section 27. The centerline of said 10.00 foot easement is described as beginning at Point "A" described above; thence northeasterly a distance of 32.47 feet along a non- tangential curve concave to the northwest, having a radius of 27.86 feet, a central angle of 66 degrees, 46 minutes 01 second and a chord which bears North 62 degrees 47 minutes 01 second East; thence North 0 degrees 31 minutes 56 seconds West, not tangent to said curve, a distance of 112.66 feet; thence northeasterly a distance of 21.02 feet along a non-tangential curve concave to the southeast, having a radius of 40.00 feet. a central angle of 30 degrees 06 minutes 11 seconds and a chord which bears North 28 degrees 48 minutes 11 seconds East; thence northerly a distance of 28.95 feet along a reverse curve, concave to the west, having a radius of 28.50 feet and a central angle of 58 degrees 11 minutes 51 seconds; thence northerly a distance of 21.59 feet on a reverse curve concave to the east, having a radius of 28.00 feet and a central angle of 44 degrees 11 minutes 00 seconds to said southwesterly right of way line of Old Highway 10 and said centerline there terminating. The sidelines of said 10.00 foot easement are to be prolonged or shortened to terminate at said southwesterly right of way line of Old Highway 10 (the "easement area") including, in regard to the permanent drainage and utility easement. the right of the City, its contractors, agents and servants, and other utility providers, to enter upon said premises at all reasonable times for the purposes of construction, reconstruction, inspection, repair, grading, sloping and restoration purposes and all such purposes ancillary thereto, and to maintain the above easement area, any improvements and any underground pipes, conduits or mains, together with the right to excavate and refill ditches or trenches for the location of said pipes, conduits or mains and the further right to remove from the easement area trees, bushes, herbage, brush, undergrowth and other obstructions interfering with the location, construction and maintenance of the easement, pipes, conduits, or mains. . 2 . . . . The City shall not be responsible for any costs, expenses, damages, demands, obligations. including penalties and reasonable attorneys' fees, or losses resulting from any claims, actions, suits. or proceedings based upon the existence of, the release of or the threat of a release of any hazardous substances existing within the easement area prior to the date hereof. Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or othelWise. Further, any and all claims brought by Grantor, its successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided in Minnesota Statute Chapter 466. Grantor, its successors and assigns shall be responsible for the construction and maintenance of the trailway easement. The easements defined herein are located within a private recreational area under the control of the Grantor. The City acknowledges that future reconfigurations or redevelopment of the Property may necessitate the. relocation of the easement area defined herein. The City agrees to review the necessity for and appropriate location of a relocated easement area when such redevelopment may occur and shall not unreasonably withhold its approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the _ day of . 2003. GRANTOR: BETHEL COLLEGE AND SEMINARY By: Dr. George Brushaber President CITY: THE CITY OF ARDEN HILLS By: Beverly Aplikowski Its: Mayor By: Aaron Parrish Its: Acting City Administrator 3 e . . STATE OF MINNESOTA ) )SS. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me on this _ day of , 2003 by , the of Bethel College and Seminary, a Minnesota non-profit corporation, on behalf of the corporation. NOTARY PUBLIC STATE OF MINNESOTA ) )SS. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me on this _ day of , 2003 by Beverly Aplikowski and Aaron Parrish, the Mayor and Acting City Administrator, respectively, of the City of Arden Hills, a Minnesota statutory city, on behalf of the city. NOTARY PUBLIC THIS INSTRUMENT WAS DRAFTED BY: Peterson, Fram & Bergman Attn: Mr. Jerome P. Filla 50 East Fifth Street, Suite 300 St. Paul, Minnesota 55101 (651) 291-8955 4 -#oo~E~~O~~\O~,~~~w~urveYing, LLC. Suite 1]8 Bloomington, Minnesota 55420-3435 . Business: 952-881- 2455 FAX; 952-888-9526 Easement Sketch For: BETHEL COLLECE PROPOSED PEDESTRIAN EASEMENT DESCRIPTION An 8.00 foot wide easement over and across the Northwest Quarter of the Southwest Quarter of Section 27, Township 30, Range 23, Ramsey County, Minnesota. The centerline of soid 8.00 foot easement is described os commencing at the most northerly corner of Lot I, Block I, CHATHAM FIRST ADDITION, according to the recorded plat thereof, Ramsey County. Minnesota; thence on on assumed bearing ,of South 50 degrees 43 minutes 05 seconds East, along the northeasterly line of said Lot I and the southwesterly right of way line of Old Highway 10, formerly known os Anoko Cutoff and formerly known os Snefling Avenue, 0 distance of 149.2 I feet to the west Hne of said Northwest Quarter of the Southwest Quarter of Section 27; thence South 0 degrees 35 minutes 03 seconds East, along said west line of the Northwest Quarter of the Southwest Quarter of Section 27, 0 distance of 390.76 feet to the point of beginning of the centerline to be described; thence North 89 degrees 27 minutes 38 seconds East a distance of 26.35 feet; thence South 45 degrees 54 minutes 15 seconds East a distance of 16.74 feet; thence North 89 degrees 27 minutes 38 seconds East 0 distance of 177.74 feet; thence South 29 degrees 49 minutes 49 seconds East 0 distance of 23.38 feet to a point hereinafter referred to as Point "A"; thence continuing South 29 degrees 49 minutes 49 seconds East 0 distance of 4.30 feet and said centerline .there terminating. The sidelines of said easement ore to be prolonged or shortened to terminate at said west line of the Northwest Quarter of the Southwest Quarter of Section 27. Together with a 10.00 foot wide easement over and across said Northwest Quarter eOf the Southwest Quarter of Section 27. The centerline of said 10.00 foot easement is described os beginning at Point "A" described above; thence northeosterly 0 distance of 32.47 feet olong 0 non-tangential curve concave to the northwest, hoving 0 radius of 27.86 feet, a central angle of 66 degrees 46 minutes OJ second and 0 'chord which bears North 62 degrees 47 minutes 01 second Ecst; thence North 0 degrees 31 minutes 56 seconds West, not tangent to said curve, 0 distance of 112.66 feet; thence northeasterly 0 distance of 2 J .02 feet along a non-tangential curve concave to the southeast, having a rodius of 40.00 feet, a centrol angle of 30 degrees 06 minutes II seconds and 0 chord which bears North 28 degrees 48 minutes I I seconds East; thence northerly 0 distance of 28.95 feet olong 0 reverse curve, concave to the west, having 0 radius of 28.50 feet and 0 central angle of 58- degrees I I minutes 51 seconds; thence northerly 0 distance of 21.59 feet on a reverse curve concave to the east, having 0 radius of 28.00 feet and a central angle of 44 degrees I J minutes 00 seconds to soid southwesterly right of way line of Old Highwoy 10 and said centerline there terminating. The sidelines of said 10.00 foot easement ore to be prolonged or shortened to terminate ot said southwesterly right of way line of Old Highway 10. I;:" .;ui~ 1 9 1Q03 We hereby certify that this sketch, pIon or report was prepared by me or under my instruction and that I om a duly Registered Land Surveyor under the lows of the Stote of Minnesota. Dated this 25th doy of November, 2002 . SUNDE LAND SURVEYING, LLC. . 7JrLLA /L-- By. ______________________.. .._________ Mark S. Hanson, R.L.S. Minn. Reg. No. 15480 REVISED: June 17, 2003 (Chord distances) 88-405-8 474/8, 720/1 1.30 R.23 5.27 SMT 88405B02.dwg SHEET 1 OF 2 SHEETS /1oo~~~~~to~~~~w~UrVeYing, LLC. Suite J 18 Bloomington, Minnesota 55420- 3435 .BUSiness: 952~881-24S5 FAX: 952-888-9526 NE'LY LINE or LOT J AND SW'l Y Rjw OF "'7~~--' ~i~:GHWAY 10 f.f;rr- q.,~es-;. w::.;: ./ ~ ~gf- '-, 8ffi~ '., I ~:-i ~- I-O~Z 1-.... ifI...J<(o ') Ol.L.IO "\ 20U<( _...; J'" '" c, "" ,1 <) --- (' ..--- c, ..--- (~ 9: _:~~3 f: r cS ',0, (~ ~':: "" c tF; C2 '( \.l_ :~ ''-. ;,) .1=44011 '00" ~.-" 2;' ~~JO~~~:~~<~~';: _~_. roC ~L-" V'. R=4D.OO ,__~,; __IAI -: /4 v'- L=21.02_~~ ....-/1.5 _ :.. ~h'E .:;" C.BRG=N2B"~8'IIIfE'\--//; ~~~ C-2078 'J .... <) __oj:llj NOT TANGENTi' ( W& ~~~ '5 f~ lICl::-..r )5 G/ii "'J '1'1 ~C) ~~r ~I! I "'II Ei ,I :' N89027'Ja"E <..f> ~III /,-26.35" "J:.~ ~ I {~ N89"27'JB"E /77.74 ---'. 10 Jt'.55 ~'~:--=---L - -' - -=: ~~to_ ' NOT TANGENT V i- - - 2338 -~~\:c:r>~ ss.' !-el" " , -" ' i.,~ PROPOSED EASEMENT POINT "A~ " ~/ /.1=66"46'01" >" 4/21 so. FT. ,',' ',_ " R=27.86 -q. to. ~,' __~_ L~32. 47 ~ '- If G.8RG=N6/47'OI "L ~ ~ C=J066 ~ c; "1 '" ;.., " :!l ~ ~:' :\ 11, '. ~.:: '.0 -, ~-J ~~ ~~ ~, ~': " ,) cS ~'J ." Easement Sketch For: BETHEL COLLECE .r ] o ~ ,,0 , ~ o < ~ o ~~ '--N 3:8 ZVl,., W~N x 0 . f.....'<j-r5 ~ ,--", 0- lu:s:.O ~V)n --'wU: . I3' 3: 1-1- ~ 0< . .,.. <> ,.-~. '-? ..,.. . -v ~ . u ~ -s- -v"" ~.J- oS> 0.,.. ",,~ -v << ",."" Q .....0 Oc:;.. ",. o~ -v ~ 0;''''1 ~"" n,~ "J <:D~Jt.. '>>G:x(-4; IJ-",; /0 ,," , '" /1.;::1"7"' ;),,1 \ 1 r>C v' ....-, I~- /[71:.- " fl~ I IV" ~ /A I / ~r Foe c/, REVlSEO: Jun., 17, 2003 88-405-8 474/8, 720/1 T.30 R.2J 5.27 SMT BB405B02.dwg SHEET 2 OF 2 SHEETS , . . . Attachment - 6A2 . -. . - !~ ~ .. R ~ C .' .' Ii Pi ; ~ I II II I i I I · i I ! ~ I I ,. ~ i i I I ! I i I ~ - -- ~ , ~ . ". .~- -- ..... - _----~1~ ~ " I ~...~ / .~/ I '" /11 ,/ I \ / \ \ 1r' ~ \ \ \ \ \ \ J ~' \ \ _---------r r'\ I 1 C." c-r. _--- --------,.,."""1 I!' I' ~~....""" I . ! 1,1~1.; \\\ \\\ \. \. I \ ,; - 1.1 I I " \ , j' \ I I I \ \ . " I ,',e-! \' I \ \ \ \ r " ' I I I I " , "1, [ " \ I I '. I I ! \ ' d ' " .' '.~ ~i1\ i / / \.. ~ Cc ~. / · 'I _.".__._~...L.. ......,..,.....\ \ . " ,,~_.____, ,,,.._._~__._- J . ' ' , . . . .. .._' ._.../."...._.. ...."...."" u. · _c. . .C"'-.9."'....".....".-. li-" _.." ..:::::.:::.::..-----.----1:':. ~- n. P~~..-......L.......... ~.,. --;;;:- - -- t_----.--- - I --- . - ---" .." , ....--i------ ;---...--------------- - ---= ~- .. .-", .-- .~_.~::;:::._.... -- _.~..-:- ~ . .'.18'_:",,, WEST PROPERTY . "~C FACILITY ...., ......CCtJ.IOl! DEVELOPMENT ~. ~-:..""" -. , i I I I i i I i i I i i i i , 1 I I I -~ I -~ I L.._ -- ... \ \ \ \ \ \ \ I :J;:\, \ ' , \..- \ ,.... ,.l .._' _0 C5 ANIMUON A88fJCl11::SGN INC. ' ................._~ . ."",-' :;: .~..'.."""".'" , ." ".", ,-, ' AJr1. .- ~~~":.-- '. !IF......-. ' ' ...-..-" .-:;;'~' -.1- .t:llIl~"'''--- .....' Irtft......J1151.- SITE LA YOUr PLAN -~ - - r;"- -- - .. " , . . . . Attachment - 6A3 (e (. (e ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 9 Mayor Probst noted that the motion currently on the table was to move forward with the appointment of a Task Force of no more than 15 members comprised of residents, City staff and Council. Councilmember Aplikowski added that the intent of the Task Force was to look into the Ingerson neighborhood road improvement project. Councilmember Larson noted that the word "project" was being used in a variety of ways. However, the City does not technically have a project at this time. The City has a feasibility study with a number of alternatives such as whether to include ponds for storm water retention; whether to close a portion of Hamline A venue; and whether or not to widen the streets to 32 feet, etc. At this time, decisions have not been made regarding these alternatives and the intent of the Task Force should be to consider these alternative and make a recommendation to the City Council. The motion carried unanimously (5-0). Mayor Probst invited those who were interested in serving on the Task Force to provide Mr. Lynch with their names prior to February 10,2000 in order for appointments to be made at the January 14,2000 City Council meeting. Mayor Probst called a brief recess at 8:45 p.m. and reconvened the meeting at 8:48 p.m. B. Planning Cases 1. Case #00-01, Bethel College, 3900 Bethel Drive, Special Use Permit Amendment (Master Plan), and Site Plan Approval for Recreational Area Ms. Randall explained that the applicant was requesting approval of an amendment to their special use permit for Bethel College by updating the Master Plan, and Site Plan approval for an athletic complex. Ms. Randall presented Bethel College's current Master Plan and indicated that the southwest portion across Highway 10 was not included in the original Master Plan. The Master Plan will need to be updated with this property being added. The Special Use Permit recorded document was last modified in 1978 with Planning Case 78-05. The Special Use Permit has been modified throughout the years without modifying the recorded document. Staff recommends a new Special Use Permit be recorded with this Planning Case for the following reasons: I. The legal description has changed with the addition of the proposed athletic fields area across Highway 10. 2. Existing conditions with past Planning Cases should be incorporated. Other updates to the Master Plan that would be required included fcature changes which have been accomplished through minor amendments. These included changing thc tennis courts to a parking area, as well as showing the proposed use in the Site Plan portion of the approval for the athletic complex. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 10 t.., The athletic complex was proposed to include a parking lot with 41 parking spaccs, six tennis .. courts, a softball field and two (2) soccer fields. Because one of the soccer fields overlap the softball field, it will not be possible to use both soccer fields to be used at the same time. (e (e The proposal meets the parking requirements of the Special Use Permit. The proposed Master Plan and Site Plan show 41 additional spaces to be located on the west athletic complex. The City Zoning Ordinance does not state the exact number of parking spaces that the athletic facility will nced. The City of Arden Hills currently has a grass cut trail that enters across the Bethel College property. The City owns the property along the west side of the Bethel property for the trail, howevcr, when the trail was constructed it was not all placed on City property. Staff has reviewed the existing trail and recommends the trail remain in its current location (except for a slight modification around the proposed tennis courts). Relocating the trail to the City property location would require removal of trees. Bethel College has stated that they are comfortable with the trail remaining on thcir property. Staff would recommend a trail easement be drafted by Bethel College and granted to the City for the trail to remain in approximately the same location. Mayor Probst requested confirmation that the property on which the trail was originally to be located was City owned property. Ms. Randall stated that this was correct. She explained that the property was dedicated as part of the Chatham park dedication. Ms. Randall stated that the proposed west atWetic field complex proposes a waterline to service the area for sprinklers. Staff would recommend the sanitary sewer be extended and the bathrooms be changed to a permanent structure. They are currently proposing temporary bathrooms. The applicant obtained Rice Creek Watershed District approval for grading on December 22, 1999. At direction of the Rice Creek Watershed District the storage building has been slightly moved. Mayor Probst askcd if the storage building would contain the temporary bathrooms. Ms. Randall stated that the temporary bathrooms would be located next to the storage building with a wall to screen the facilities. The bathrooms will be visible from the parking lot. The applicant has notified staff that they would like to add a 95 square foot building similar to the softball field dugouts for the storage of tennis equipment. Staff does not see any concerns with this addition. On the original plan submitted by the applicant the entry way did not line up properly with Bethel Drive. The applicant intends to line up the driveway for Bethel Drive with the driveway to the new athletic complex. The applicant has proposed a walk over bridge that crossed the ditch that would linc up with the existing sidewalk across the street. The bridge is necessary in order to accommodatc the existing drainage. (it cit '. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 II Issues which were discussed by the Planning Commission included the lighting of the parking lot and the intersection at the entrance to the complex. The Planning Commission recommended that a revised lighting plan be submitted for the parking facility providing options for lower lighting, for final review by the City Council. The applicant has submitted to staff two alternative lighting plans. The original plan showed four poles with shoe box tixtures on each at 30 feet in height. All three plans meet the light ordnance. The first alternative is a 20-foot pole with a three foot footing. These poles would be in the same loeation as the original proposal. The seeond option is a 12 toot pole with a three foot footing. This requires 15 poles. The applicant prefers the 20 foot pole option. The lights would only be used to illuminate the parking lot during evening hours. The applicant has agreed to the Planning Commission's recommendation that the lights be controlled by timers to turn on after dusk and off an hour later. Mayor Probst asked what the ground elevation change was between the residential properties and the parking lot. Ms. Randall stated that the elevation change was five feet. With regard to the City lighting standards, Councilmember Larson confirmed that there was not a minimum requirement, only a maximum requirement. Ms. Randall stated that this was correct. Couneilmember Larson asked if there was a threshold that must be met with regard to lighting that must be provided. Ms. Randall stated that there was not. She indicated that the maximum lighting standards are based on the amount oflumens at the property line. The applicant's proposal included the lumen measurements at the City property line and this will meet the Ordinance. Couneilmember Grant asked what the elevation difference will be between the lO-foot pole lights and the residential properties. Mr. Jay Pomeroy, Project Design Engineer for Bethel College, stated that the elevation difference was 20 feet. Ms. Randall noted that the light poles would be a total of 23 feet tall. Councilmember Grant wanted to confirm that the tennis courts will screen the light fixtures along the drive. Mr. Pomeroy stated that this was correct. Ms. Randall stated that Bethel College, Ramsey County Public Works, and City staff met to discuses traffic issues that were brought up at the Planning Commission meeting. Ms. Randall presented the design of the interseetion as proposed by Ramsey County. The proposed design did not include a southbound right turn lane into the complex. The original discussion regarding this intersection determined that by climinating this tum lane it would make a safer pedestrian crossing by reducing the number of lancs that must be crossed. Additionally, Ramsey County did not feel the turn lane was warranted with the traffic load that a 41 parking spaee facility would generate. Staff indicated that Ramsey County would be open to a southbound right turn lane into the athletic facility. There was also some discussion about signs and traffie signals. Pedestrian crossing signs would be required as part of the project. Signals or flashing lights could be added, however, they are not advised by Ramsey County at this time. Ms. Randall indicated that letters in support of this project were received from the North Suburban Soccer Association. Mr. Michael Coopet had provided the City with a copy of a letter Ie (. '. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 12 he sent to the Rice Creek Watershed District. A letter was received from Mr. Derrick Hames expressing concerns with the project and from Mr. Bob Sundquist in support of the project. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #00-0 I, Special Use Permit amendment and Site Plan Review, subject to the following conditions: 1. Execution of a new Special Use Permit Document 00-01. 2. Dedication of a trail easement for the existing trail to be prepared and recorded by the applicant and approved by staff. 3. Compliance with the height ordinance for structures. 4. Compliance with requirements of the Shoreland Management regulations. 5. Rice Creek Watershed District approval. 6. Compliance with the Lighting standards of the Zoning Ordinance. 7. No lighting be erected for the ball fields and tennis courts. 8. The sewer be extended and the bathrooms be changed to a permanent structure. 9. Add six pine trees at 45 degree angles to each other on the City property, ea~t of the seven pinkspire crabapple trees. 10. The parking lot lights be controlled by a timer and bc turned off one hour after sunset. 11. The applicant provide staff with a revised lighting plan for the parking facility providing options for lower lighting, for [mal review by the City Council. 12. Review the turn lane requirements with Ramsey County. Mayor Probst askcd what the setback was between the tennis courts and the residential property line. Ms. Randall stated that thcre was a 50 foot side yard setback between the residential property line to the fence surrounding the tennis courts. She noted that due to the odd shape the lot does not have four sides and staff had determined the front, rear and sides of the property. Councilmember Grant requested additional information regarding the tennis court storage facility. Ms. Randall explained that the applicant was requesting a small building to be located in the corner of the tennis courts. This building will house equipment such as the tennis ball machines and balls, etc. She noted that this building was addcd to the plan after the Planning Commission meeting. With regard to the proposed traffic lane design, Councilmember Larson requested confirmation that northbound traffic will be reduced to one lane after the Bethel Drive intersection. Ms. Randall stated that this was correct. Councilmember Larson noted that at some point beyond the intersection the road widens into two lanes. Additionally, the two southbound lanes will be reduced to one lane. He asked where these merges will take place. Ms. Randall stated that the northbound lane would be a single lane from the intersection to McCracken Lane, at which point it will widen to two lanes. Councilmember Larson expressed concern that there may be a great deal of traffic weaving in this area. Ms. Randall stated that there will be two southbound lanes from Lake Valentine Road to the Bethel Drivc intersection. The left hand lane will become a designated turn lane onto Bethel Drive and the right lane will continue forward to McCracken Lane where it returns to two lanes. (it c. (e ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 13 Councilmember Larson asked if Ramsey County had supplied the City with a map of the traffic lanes north of the Bethel College intersection. Ms. Randall stated that discussions of these plans had taken place with Ramsey County prior to her being hired by the City. This was one reason she met with the County in order to determine how the plans had reached this point. Councilmember Larson stated that he was having trouble visualizing how the lane changes will occur. Ms. Randall stated that the goal was to eliminate the guess work that currently must be done. She indicated that traffic often assumes that the left lane is a turn lane into Bethel College and the intent of the County was to designate the left lane as a turn lane. She noted that the southbound shoulder will be paved in order to allow it to be used if necessary to turn into the athletic facility. Councilmember Larson asked how the applicant intended to landscape the areas that will not be used for athletic fields. He noted that there was currently an open area between the proposed ball fields and Old Snelling Avenue and asked if this area will be a maintained lawn. Ms. Randall suggested that the applicant address this question. She indicated that the City portion of the property will be left natural, with the exception of the mowed trail. Councilmember Larson asked where the wetland mitigation will occur. Ms. Randall stated that the wetland mitigation will occur in a small area in the center of the property. Council member Larson asked where this wetland will be mitigated to. Mr. Pomeroy stated that approximately 2,500 square feet will be removed and relocated to the existing wetland area in the southeast portion of the property. Councilmember Larson noted that staff had indicated that the athletic fields will not be lit at this time and an amendment to the special use permit would be required to light them in the future. He confirmed that although the current special use permit would not allow the fields to be lit, there would be nothing to prevent the applicant from requesting to light them in the future. Ms. Randall stated that this was correct and that it would require an amendment to thc special usc permit and a public hearing. Councilmember Larson asked if Bethel College had plans to light the fields at some point. Ms. Randall stated that Bethel College does not intent to light the fields. She indicated that thcrc wcrc other ficlds on campus that have not been lit for many ycars. Councilmcmber Rcm statcd that she too was having difficulty in visualizing the proposed traffic lanes. She asked if the restriping will bc done by Ramsey County in conjunction with the construction of the athletic complex. Ms. Randall stated that much of the work will be accomplished by Bcthcl Collcge under the direction of Ramsey County. Shc indicated that thc details of rcsponsibility have not yet been determined between Bethel College and Ramsey County. [t wa~ her undcrstanding that Bethel College will be responsible for adding the pavement to the southbound lanc and removing the existing striping and Ramscy County will perform the restriping according to thcir design. With regard to the timing of the restriping, Ms. Randall stated that this will bc accomplished in conjunction with the construction project. She indicatcd that much of thc road work will bc done prior to thc construction of the facilitics. Councilmember Rem stated that, although it made more sense for the left lancs to be designated turn lanes, she found it ditlicult to visualizc how the traffic flow will work. Ms. Randall stated thc Ramscy County had plans for the entire stretcb of roadway, ineluding thc \:lcthe! College (~ '. cit Ce ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 14 intersection. She stated that one intent was to reduce the width of the road at the bridge due to the narrowness of the bridge. Councilmember Aplikowski stated that the northbound lane shift from one lane to two should occur at McCracken Road to avoid traffic build up. Mayor Probst stated that the City could ask Ramsey County to present their plans for the entire roadway. Ms. Randall suggested that a Ramsey County representative be invited to a future meeting or to supply more information regarding the entire road. She stated that Ramsey County intends to eventually widen the underpass bridge to two lanes. However, this may not be feasible within the next few years. Therefore the County was attempting to deal with the existing traffic that must pass under the bridge in the safest possible manner. Mayor Probst noted that the widening of the bridge underpass was not in the County's currcnt five year program. Ms. Randall concurred. Mayor Probst requested additional information regarding the proposed landscaping and screening. Ms. Randall stated that the landscape plan included additional trees along the tennis courts and parking area. The pines proposed along the tennis courts range from seven to nine feet in height. The plan also included seven pinkspire crabapple trees to be placed along the parking lot. Staff reconunended adding additional pines at 45 degree angles to each other on the City property to screen the parking lot from the residents. Mayor Probst confirmed that there was a significant elevation difference between the parking lot and the residential properties. Ms. Randall stated that this was correct. Councilmember Larson asked if a landscape plan was available showing the number of trees that will be added. Ms. Randall stated that a form was available which provided the layout of the trees. Mayor Probst asked if the applicant was agreeable to the 12 conditions as reconunended by the Planning Commission. Mr. Bruce Kunkel, Vice President for Campus Services, Bethel College, stated that Bethel College was agreeable to all conditions but number eight which required the construction of permanent bathrooms. He indicated that Bethel College's use of the facility will occur two months in the spring and during the fall season and he felt that the cost to construct permanent bathrooms would be excessive for the limited use. He understood that the City hoped to use the facility for its sununer Parks and Recreation programs and Bethel College would prefer not to pay for a bathroom for use by the City's programs. He added that he had a landscape plan available which was presented by Mr. Pomeroy. Couneilmember Grant confirmed that the trail easement along the tennis courts will be located on Bethel property, not City property. Ms. Randall stated that this was Correct. She indicated that the trail will remain close to its current location, however, it will need to be corrected in an area that the trail crosses residential property. Councilmember Grant requested confirmation that there was enough room for the trail and that no trees will have to be removed. Ms. Randall stated that this was correct. She indicated that the portion of trail that must be moved is located in a clearing and will moved approximately 20 feet. Mr. Pomeroy stated that due to some grade changes some trees will be removed in the area between the tennis courts and the City property. No trees will be removed from the City t. '\. ce c. ARDEN HILLS CITY COUNCIL - JANUARY 31,2000 15 property. Councilmember Grant noted that there was a buffer of mature trees between the tennis courts and the residential properties that he would prefer to remain. Ms. Randall stated that the majority of these trees are located on the City property and none of them will be removed. She noted that if the trail was relocated to its original location, some trees would have to be removed. Couneilmember Grant asked if the parking lot will require a Bethel College parking permit. Mr. Kunkel stated that this was correct. Councilmember Grant asked if the parking permit would be enforced year-round. Mr. Kunkel stated that Bethel College may be willing to make some exceptions. With regard to the requirement of permanent bathrooms, Councilmember Aplikowski asked if the City used temporary bathrooms in its parks. Mr. Moore stated that of all the City parks only one has permanent bathroom facilities and the rest have temporary facilities. Councilmember Aplikowski asked if the parking lot would be open to City functions without a permit requirement. Mr. Kunkel stated that this would be possible. Councilmember Larson asked if the entrance to the parking lot will be gated. Ms. Randall stated that it will be. Couneilmember Larson asked if the gate will be closed and locked when the facilities are not in use or if students will be allowed to park in the lot during the day. Mr. Kunkel stated that student parking would be allowed in the parking lot, however, he did not feel that this would make sense since there is sufficient parking on campus. Mr. Kunkel stated that the intent would be to gate off the facility during the winter months. Bethel College may occasionally plow the parking lot and use it for overtlow parking. Councilmember Larson wanted to confirm that Bethel College did not intend to light the ball fields in the future. Mr. Kunkel stated that he did not envision Bethel College requesting lights for the fields since it does not currently hold night gamcs. However, he could not be certain what will occur 30 years from now. Councilmember Larson asked if the open areas of the property will remain natural or be landscaped. Mr. Pomeroy stated that due to the slope between the ball fields and Old Snelling Avenue a protective fence will be constructed to prevent balls from rolling into the street. The land itself will be allowed to go back to a natural ground cover. Councilmember Larson asked how high the fence will be. Mr. Pomeroy stated that the fence will be 10 teet high. Councilmember Larson asked if the fence will be chain link and if the it will run the entire length of the property. Mr. Pomeroy stated that this was corrcct. Councilmember Larson stated that he would prefer some landscaping between the fence and the road so that thc view from Old Snelling Avenue is more than a large chain link fence. With regard to the alternatives for parking lot lighting. Councilmember Larson stated that the 23 foot high poles still seemed tall. He asked why a larger number was require for the 15 foot high lights and what the intent of the lights were. Mr. Pomeroy stated that the theory behind the lights was to provide illumination of the walkways when games last beyond dusk. The first issue with the parking lot lighting is safety. The 15 foot lights will create bright and dark spots which . c. c. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 16 requires additional poles to provide sufficient illumination. The 23-foot lights funnels the light better. Councilmember Grant asked how many people the softball field bleachers will seat. Mr. Pomeroy stated that the bleachers will seat 250 people. He stated that the bleachers were intended to be used during homecoming games. Councilmember Grant noted that the complex will not provide enough parking for 250 people. Mr. Pomeroy stated that during homecoming games most people will park on the main campus and walk across the street. He noted that Bethel College had considered reducing the amount of parking, however, it has been agreed that this can not be done. He added that it would be unlikely that 250 people would attend a game at anyone time. Councilmember Rem asked how many permanent structures were proposed and where they will be located. Ms. Randall stated that two permanent structures were proposed. One would be placed near the parking lot to hold maintenance equipment and concessions, the other would be placed near the tennis courts to hold tennis equipment. Councilmember Rem asked where the bathrooms will be located. Ms. Randall stated that the bathrooms will be adjacent to the maintenance equipment building. Councilmember Rem confirmed that if the bathrooms were permanent the building would have to bc larger. Ms. Randall stated that this was correct. She indicated that the permanent facility would have to include handicap accessible bathrooms which will increase the size of the structure. Councilmember Aplikowski asked if drinking fountains will be included. Mr. Pomeroy stated that the facility will include two drinking fountains, one located near the tennis courts and the other near the softball field. Councilmember Grant noted that the Staff report had indicated that the maintenance building will be of Bethel brick to match the buildings on the main campus. He asked if the tennis equipment building will be of the same material. Mr. Pomeroy stated that it will bc. With regard to the proposed lighting, Councilmember Aplikowski stated that unless the number of 15 foot lights could be reduced, the 20 foot polcs was the better option. She belicved that the complex would not have night pedestrian traffic and if safety wa~ the reason for the lights, fewer lights made more sense. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve Planning Case #00-01, Amendment to thc Special Use Permit (updating the Master Plan) and site plan review (for the park facility), conditioned on: 1. 2. Execution of a new Special Use Permit Document 00-0 I. Dedication of a trail easement for the existing trail to be prepared and recorded by the applicant and approval by staff. Compliance with the height ordinance for structurcs. Compliance with requirements of the Shoreland Management regulations. 3. 4. <e ce c. ARDEN HILLS CITY COUNCIL - JANUARY 31,2000 17 5. 6. 7. 8. Rice Creek Watershed District approval. Compliance with the Lighting standards of the Zoning Ordinance. No lighting be erected for the ball fields and tennis courts. Add six pine trees, at least eight feet tall, at 45 degree angles to each other on the City property, east of the seven pinkspire crabapple trees. The parking lot lights be controlled by a timer and be turned off one hour after sunset. The use of20 foot light poles in the parking lot. Review the turn lane requirements with Ramsey County. 9. 10. 11. Mayor Probst opened the meeting up to public comments. Mr. Frederick Bowie, 3708 Chatham Court, expressed concern regarding vehicle and pedestrian safety at the intersection of the proposed complex. He felt that the safety issues have been inadequately addressed. It was his belief that Bethel College students will cross the highway to access the complex and will facc four lanes of traffic to cross. The visibility of the interscction is limited due to the curve in the road. He suggested that the intersection be studied by a professional safety engineer, without a vested interest, prior to approval of the athletic complex. Ms. Julie Coo pet, 1636 Chatham A venue, stated that she was also concerned about the safety of the intersection. As a parent, walker and jogger she knows that the roadway is congested during ordinary use. To allow special events with pedestrians crossing four lanes of traffic to access the complex did not make sense. She had asked that the Ramsey County Sheriff Department have a squad parked in this area in order to slow down the kids driving from the high school. She has witnessed two accidents at this intersection and suggested that a ramp over the road be used for pedestrian crossing. She asked that the City Council consider the safety of the local children. Mr. Jeff Hohenshell, 1632 Chatham Avenue, stated that his property will abut the concession stand and bathrooms. He asked that the proposal be denied as it does not take into consideration the safety and welfare of the Arden Hills community. Safety has become a low priority compared to the monetary costs. Mr. Michael Coopet, 1636 Chatham A venue, thanked the City Council for their thoughtful questions this evening. He had the impression that there was a rush to make a decision before working out the issues of the traffic with Ramsey County. He spoke with Mr. Dan Soler of Ramsey County and asked if the County had studied the potential impact of this proposal. Mr. Soler had indicated that Ramsey County reviews proposals and determines what may make the situation safer. He urged the Council to allow the community to bring in a professional traffic engineer to perform an objective study and determine the outcome of the proposal. Mr. Coopet stated that there were other issues with the proposal regarding aesthetics. He felt that a strong case can be made that more detailed work must be done. He asked that the City Council allow an additional 90 days in order for an impact study to be accomplished. He felt that the Planning Commission and other members of the City have acted as advocates on behalf of Bethel College. However, the City is the advocates of its residents. Ie Ce (. ARDEN HILLS CITY COUNCIL - JANUARY 31,2000 18 Ms. Winny Dudasocker, 1644 Chatham Avenue, agreed that the proposal athletic complex was too ambitious. She agreed that Bethel College should be allowed to develop their land. However, she was concerned about the proposed single northbound lane which will only provide for one turn lane onto McCracken Avenue. She has spoken with the University of Minnesota Horticulture Department regarding improving the proposed landscaping. She noted that the Planning Commission had suggested additional bushes along the bleachers. She provided the City Council with a list of other trees that could be used at the complex. Ms. Dudasocker stated that she was concerned about parking on Chatham Avenue. She requested that no parking signs be posted at the beginning of the street to avoid overflow parking in her neighborhood. Mr. Boyd Paulu, 3782 McCracken Lane, was concerned that if the grass trail is relocated within the 20-foot easement a significant number of mature trees will be lost. Additionally, the trail runs diagonally across the northwest edge of the tennis courts and he does not believe that the location of the tennis courts have been marked out on the site in order to determine the impact to his property. Mr. Paulu expressed concern for the impact of the proposal on his property. He stated that he moved to Arden Hills from northern Minnesota and he enjoys the open space behind him. He was not supportive of the lighted monument sign or the lighted parking lot and entry. With regard to the traffic concerns, he did not feel the City Council had adequate information to approve the request. Mr. Paulu noted that Bethel College had four good terulls courts that were removed for a parking lot on campus. He felt it did not make sense to spend more money to build additional tennis courts. He stated that the City Council, Planning Commission and Parks Commission have been unresponsive to the neighborhood concerns. He asked that the Planning Case be tabled to allow further study, to determine where the grass trail will be located, and for Ramsey County to further study the restriping of Old Snelling Avenue. Mr. Jim Beutelspacher, 1644 Chatham Avenue, echoed the safety concerns that have been addressed. He indicated that his wife was nearly hit head-on by a high school student while heading northbound from the bridge. The high school student was in the wrong lane making a left turn onto Bethel Drive. He felt that the proposed markings would exasperate the situation. Mr. Beutelspacher expressed concern for pedestrian and bicycle traffic along Old Snelling A venue. He felt that moving the traffic closer to the edges will increase the danger. Mr. Gordon Kristufek, 1640 Chatham A venue, agreed wi th the concerns expressed regarding the traffic issues and pedestrian safety. He has two young children that utilize the trail system and he implored the City Council to not make a hasty decision until the end result of the project has been determined. Mr. Kunkel stated that he was responsible for the security and safety of the campus and he takes the safety issues of the students very seriously. Bethel College wa~ recently voted one of the top <it .~ c. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 19 three safest campuses in the State of Minnesota. Since he is not an expert in traffic management, he has deferred to Mr. Soler, the Ramsey County Traffic Engineer and Bethel College must consider the recommendations of Ramsey County. Mr. Kunkel noted that this project has been worked on for a long time in conjunction with the City of Arden Hills. He felt that the plan was good for Bethel College students and will benefit the community of Arden Hills. Mayor Probst asked what the timeline for approval was. Ms. Randall stated that the review period had been extended to Monday February 28, 2000. She indicated that the City may, with the petitioners consent, extend the review period beyond that date. Councilmember Larson stated that he was still concerned about the design of the intersection. He felt comfortable with the actual proposal and believed that most of the issues have been addressed. Although he would prefer more vegetation along the soccer fields, his biggest concern was not knowing how Ramsey County planned to restripe the road. If the complex is used for overflow parking for events, this will result in more pedestrian traffic crossing four lanes to and from the main campus. Councilmember Larson noted that the City Council had discussed the speed limit on Old Snelling A venue ranging from 40 miles per hour to 45 miles per hour. The City had contacted Ramsey County regarding the inconsistency in the speed limit and the County responded that there was a proeess that must be followed and there was a risk of the speed limit increasing rather than decreasing. Mayor Probst questioned why this portion of Old Snelling A venue was currently four lanes. He believed that this was one reason for the speeding traffic. He stated the proposed three lane configuration would help the situation. He stated that it would be helpful to review Ramsey County's intentions for managing the intersection. He was not convinced that the proposal will be detrimental, rather he felt that it may help the situation. Councilmember Aplikowski noted that there currently are joggers along the street. She felt that there would not be a significantly higher number of people crossing the road than there are now. She did not believe that the proposal will increase the traffie speed on Old Snelling Avenue since people are driving faster everywhere. Mr. Coopet noted that the athletic complex will generate more traffic. With the exception of the occasional visiting teams, Councilmember Aplikowski stated that the complex will be used for the students while at school. Any additional traffic will be generated by the City if the City chooses to use the complex. Mayor Probst noted that if the 10 acre site was residentially developed it could have 30 homes. The average trips per home is eight to 12 per day and a residential development would generate much more traflic than the 41 car parking lot. Mr. Kristufek was concerned about the additional pedestrian traffic. At times the entire tennis team will be crossing the road on foot which is more pedestrian traffic than there has been. (e ce ( '. .. ARDEN HILLS CITY COUNCIL - JANUARY 31, 2000 20 Council member Rem stated that she was concerned about the safety issues and felt that because Old Snelling Avenue is a County road, the issues must be dealt with by Ramsey County. Since the athletic complex will draw people from across the road she would feel better if the intersection was a four way stop. She noted that the speeding traffic is not just high school kids, since parents and other residents drive fast as well. If the road is widened as suggested by Ramsey County she would be concerned for pedestrian safety. She stated that she would like to have a better sense of how the intersection will be handled for pedestrians. Mayor Probst stated that the Council was not attempting to rush to a decision and if the Council had time to think about the proposal they should take the time. Beyond the issues of the statutory time limit, he felt that if Ramsey County has determined the design of the roadway, waiting a few more weeks will not change the design. Councilmember Rem asked if the City could request stop signs at the intersection. Mayor Probst stated that this could be done, however, he was not sure this would make the intersection safer. Councilmember Grant stated that he was familiar with the intersection at McCracken Lane and he agreed that the intersection should have a left turn lane. He did not believe that the proposed complex will add a great deal of incremental vehicular traffic, however, it will add pedestrian traffic. He asked if the proposal must be approved as a package, or if the layout of the complex could be approved and the intersection issues be further studied. Mayor Probst stated that there already was a motion on the table with II conditions. He suggested that rather than adding more conditions, some issues should be cleared up prior to taking action. He noted that the City Council will have two more meetings prior to the deadline for action of February 28, 2000. Ms. Randall stated that action should be taken on the night of February 28, 2000 to meet the statutory requirements. Councilmember Larson suggested that Ramsey County be invited to discuss the roadway and intersection issues with the City Council. He asked staff if they thought the County would be reccptive to coming to a mceting to provide figures and discuss the safety concerns. Mr. Lynch stated that he believed Ramsey County would be willing to attend a meeting with the Council. Mayor Probst asked if traffic counts were taken at the intersection. Mr. Kunkel stated that traffic counts were taken by Ramsey County and he had the results available. Councilmember Aplikowski asked Mr. Kunkel how many pedestrians he though would be crossing the road to access the athletic complex on any given day. She noted that pedestrian safety issues had never been brought up in any previous documentation. Mr. Kunkel stated that between November and April there would be very few pedestrians crossing the street to access the complex. During the spring and fall seasons there may be classes of up to 20 to 30 students using the complex up to three times per day, however, classes are not held every day. Mayor Probst stated that the options of the Council would be to approve the motion subject to the stated conditions. Or, if there was a desire to delay action, a second motion would have to be made. (. (. ce ARDEN HILLS CITY COUNCIL -JANUARY 31, 2000 21 Councilmember Aplikowski restated her motion and suggested the addition of condition number 12 stating that final approval would not be granted until the Ramsey County plans for the intersection and roadway are made clear. Mayor Probst stated that when a motion is approved the entire project is approved. Councilmember Larson stated that he would welcome a delay in order to allow Ramsey County to discuss with the City the proposed pedestrian crossing and whether anything can be done to make it safer. He asked the applicant if a delay of two weeks would be acceptable. Mr. Kunkel stated that it would be, providing a decision is made within two weeks. Councilmember Aplikowski withdrew her motion to approve Planing Case #00-01. Councilmember Larson concurred. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to postpone action on Planning Case #00-01, Special Use Permit amendment (updating the Master Plan) and Site Plan Review (for the park facility) until the February 14, 2000 regular City Council meeting, pending consultation with Ramsey County regarding the concerns surrounding the pedestrian crosswalk at the intersection of Bethel Drive and Old Snelling Avenue. The motion carried (4- 1, Councilmember Aplikowski opposed). Mayor Probst asked that Mr. Soler be asked to attend the City Council meeting and to provide a graphic depicting their intentions for the restriping of Old Snelling Avenue, from the railroad bridge to County Road E2. 2. Case #00-03, James Moberg, 3355 Lake Johanna Boulevard, Front Yard Setback Variance Ms. Randall explained that the applicant was requesting approval of a front yard setback variance (18 feet proposed, when 40 feet is required) for an addition to a Single-Family lot zoned R-2. The applicant currently has an existing home and garage on the property. The applicant was proposing a 605 square foot porch and 1,165 square foot home addition to the existing 1,061 square foot home. The applicant has evaluated other locations for the addition; however, they believe this location is the only place they can add to the home with minimal impact. The parcel is 150 teet by 150 feet. According to the Zoning Ordinance, the front yard on a comer lot is determined by the shorter of the two sides. In the case of a square comer lot, the Zoning Administrator determines the front and comer side. Staff has determined Stowe Avenue to be the front and Lake Johanna Boulevard to be the comer side for this parcel. The existing home meets the required 40-1oot corner side yard setback. The existing house is currently built within the 40 foot front yard setback making any addition to the home require a variance. The applicant plans to demolish the existing garage and build a new detached garage farther back, meeting all thc setback requirements. The cxisting home and garage currently have an eight foot front yard setback from the front property line. The proposed addition would start 18 feet from the front property line. . . Attachment - 6A4 . (~.~ .. c. Ce ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 Il Review Group and for Ms. Swanson to present the City Council with a list of four additional residents to serve on the group. The motion carried unanimously (5-0). Ms. Swanson asked when the list of residcnts should be submitted to thc City Council. Mayor Probst stated that the list should be submitted to the City to allow the Council to approve the list at the February 28, 2000 Regular Council meeting. Councilmember Aplikowski suggested that the first meeting of the group be held as soon as possible following the appointment ofthe residents. Ms. Swanson asked if it would be acceptable for the group to meet prior to the formal appointments by the City Council. Mayor Probst stated that this would be acceptable. C. Pay Request #4, Arden Manor ParklMcClung Drainage, Nadeau Utility, Inc. Mr. Brown explained that payment request #4 for Nadeau Utility, Inc. represcnted work completed at Arden Manor Park. The Contractor installed the new picnic shelter in January. With this, the contractor has substantially completcd the work at Arden Manor Park. The only rcmaining items arc a few cleanup/restoration items to be completed in thc spring. The Contractor has a few minor punch list items to complete thc McClung Drive ditch portion of the project which will be accomplished in the spring. Mr. Brown advised that the City Engineer recommends the City Council approve pay estimate #4 in the amount of$9,321.83 to Nadeau Utility, Inc. A retainage of 5 percent is being held for the project. Mayor Probst asked Mr. Stafford if he was satisfied with the progrcss of this project. Mr. Stafford statcd that he was. Additionally, the amount of retainage has been dctcrmined to be sufficient. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to approve pay estimate #4 in the amount of$9,321.83 to Nadeau Utility, Inc. A retainage of 5 percent is being held for the projcct. The motion carried unanimously (5-0). D. Planning Cases 1. Case #00-01, Bethel College, 3900 Bethel Drive, Special Use Permit Amendment (Master Plan), and Site Piau Approval for Recreational Area Ms. Randall explained that the applicant was requesting approval of an amendment to their special use permit for Bethel College by updating the Master Plan, and Site Plan approval for an athletic complex. This item was tabled at the January 31, 2000, Regular City Council meeting for the February 14,2000, City Council meeting. C'-,. {, ' c. te , ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 12 Staff met with Dan Solar from Ramsey County Public Works and received written comments and a drawing pertaining to thc tratIic at the Bethel College entrance (Exhibit B). Staff has also included 1998 traffic counts from County Road E to County Road E2 (Exhibit C). Ms. Randall presented the drawing of the proposed layout of the intersection and the road beyond the intersection. She noted that for northbound traffic, the road widens to two lanes south of McCracken Lane. For southbound traffic, the road reduces to one lanc prior to McCracken Lane. The proposed traffic signs would include three crosswalk signs. Ms. Randall stated that the design of the roadway had been worked on over the last three years in conjunction with City staff, Bethel College and Ramsey County. The City staff and representatives of Bethel College have since left. Ramsey County was open to modifications of the roadway and intersection, however, the County feels that the proposal will adequately serve the intersection. Ms. Randall presented the proposed landscaping plan. Mayor Probst asked what landscaping shown on the plan wa~ new and what was existing. Ms. Randall stated that all landscaping on the plan would be new. She explained the locations of the existing vegetation. Mayor Probst asked if the trees along the west side of the tennis courts currently exist. Ms. Randall stated that those trees would be added to thc site. Ms. Randall stated that the City of Arden Hills currently has a natural trail that cnters across the Bethel College property. The City owns the property along the west side of the Bethel property for the trail, however, when thc trail was constructed it was not all placed on City property. Staff has reviewed the cxisting trail and recommends the trail remain in its current location (except for a slight modification around the proposed tennis courts). Relocating the trail to thc City property location would require removal of several trees. Bethel College ha~ stated that they are comfortable with the trail remaining on their property. Staff would recommend a trail easement be drafted by Bethel College and granted to the City for the trail to remain in approximately the same location. Staff had drawn on paper the approximate location of the existing trail and a proposed relocation for the trail (Exhibit E). A neighbor has placed several stakes on the property indicating property corners, City property, Bethel property and the tennis courts. The stakes are closc, however, are not accurate. Bethel College has also marked the areas and there was a five to seven foot difference in the northwest corner of the tennis courts. Bethel College has provided staff with additional information on the proposed use of the West Athletic Field Complex and potential pedestrian traffic (Exhibit F). Ms. Randall advised that the Planning Commission recommended approval of Phuming Case #00-0 I, Special Use Permit amendment and Site Plan Review, conditioned on: 1. 2. Execution ofa new Special Use Permit Document 00-01. Dedication of a trail easement for the existing trail to be prepared and recorded by the applicant and approval by staff. Compliance with the height ordinancefDr structures. 3. (:e c-. c. ARDEN HILLS CITY COUNCIL - FEBRUARY 14, 2000 13 4. 5. 6. 7. 8. 9. Compliance with requirements of the Shoreland Managemcnt regulations. Rice Creek Watershed District approval. Compliance with the Lighting standards of the Zoning Ordinance. No lighting be erected for the ball fields and tennis courts. The sewer be extended and the bathrooms be changed to a permanent structure. Add six pine trees at 45 degree angles to each other on the City property, east of the seven pinkspire crabapple trees. The parking lot lights be controlled by a timer and be tumed off one hour after sunset. The applicant provide staff with a revised lighting plan for the parking facility providing options for lower lighting, for final review by the City Council. Review the turn lane requirements with Ramsey County. 10. 11. 12. At the January 31, 2000, City Council meeting there was some discussion about modifying the motion by eliminating condition number eight and modifying condition number I I to allow for the lighting plan to consist of four 20-foot poles with a 3-foot footing. Councilmember Aplikowski asked how wide the strip of City property was. Ms. Randall stated that the northern portion of the City propcrty was 20 feet wide. The southern portion was more than 100 feet wide. With regard to the Ramsey County proposed layout of the intersection, Mayor Probst asked if the addition of a median island, similar to that used at Tony Schmidt park, had been discussed. He felt that such an island would provide a refugc area in the middle of the road for pedestrians crossing the street and assist in the demarcation of the north and south bound lanes. Ms. Randall stated that this may be possible since Ramsey County was open to reviewing other options. Councilmember Rem belicved that the issue of an island had been brought up and the reason it was not considered was due to the number of lanes at the intersection. Ms. Randall stated the ability to include an island would be dependent upon how wide the island would be. She noted that additional pavement was being added to the southbound shoulder. She suggested that the Bethel College engineer discuss the amount of room available for an island. Councilmember Rem noted that the southbound side of the road is currently used by pedestrians and asked if spacc will be available for a pedcstrian trail at the entrance, or if the shoulder will take up the majority of this space. Ms. Randall noted that the shoulder will not be a right turn lane and at this time, the shoulder is not paved as wide as being proposed by Ramsey County. Therefore, the added pavement will allow room for bicyclists and pedestrians. Council member Rem confirmed that a southbound right turn lane was not included in the plan. Ms. Randall stated that, although this was correct, Ramsey County was not opposed to the addition of a right turn lane. Councilmember Rem noted that if a right turn lane was added, pedestrian acccss to thc complex would be difficult. Mr. Boyd Paulu, 3782 McCracken Lanc, noted that the proposed layout ofthe roadway moved the current left turn conflict at Bethel Drive back to McCracken Lane. He indicated that southbound traffic wanting to turn right onto McCracken Lane will be in the through traffic lanc. He felt that the two lanes of traffic should continue to McCracken Lane rather than being reduce north of the intersection. c,. ce (' ~. , ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 14 Mayor Probst noted that many requests have been made to slow the traffic down in this area and he believed that reducing the four lane traffic down to two lanes would have this affect. Additionally, the addition of an island, similar to Tony Schmidt Park, would serve to further slow down the traffic. Mr. Paulu stated that, from a traffic engineer's point of view, this would not be an appropriate area for traffic calming. Councilmember Aplikowski stated that she was opposed to the idea of a median island since she felt that it was unnecessary. Additionally, anything less than two lanes in each direction on Old Snelling Avenue will cause traffic back-up problems. She would prefer two lanes in both directions with turn lanes when necessary. With regard to the pedestrian crossing at the Bethel College entrance, she felt that the college students should be rcsponsible enough to dcal with the current layout. Councilmember Grant asked Councilmember Aplikowski if she felt that the roadway and intersection should be left as is. Councilmember Aplikowski stated that this may be what she was suggesting. She indicated that she drives this road everyday and there was more through traffic than traffic turning into Bethel College. Councilmember Larson stated that he liked the idea of a median island. He remained concerned that with the number of turns at the intersection, and the amount of pedestrian traffic, an accident will occur. An island would allow a pedestrian to stop in the middle of the street if necessary. He was also concerned that there be enough shoulder area to allow for pedestrian and bicycle traffic. Councilmember Grant stated that reducing Old Snelling A venue to one lane prior to McCracken Lane would preoccupy drivers at the McCracken intersection. Additionally, the proposed layout did not include a dedicated left turn lanc onto McCracken Lane for northbound traffic. Mayor Probst stated that the current traffic counts did not support a four lane roadway. He suggested that thc road could be three lanes with the middle lane being a dedicated turn lane. He felt that this would be a safer condition than the current layout of the road. Mr. Brown stated that Mr. Solar had agreed that a three lane roadway would be safer. However, Ramsey County would not want to restripe the road without seal coating. Councilmember Grant requested confirmation that Ramsey County would be restriping part of the roadway, however, they do not wish to restripe the entire length. Mr. Brown stated that this was correct. Councilmember Rem stated that a median island should be considered for pedestrian safety. Councilmember Aplikowski disagreed. She felt that center islands historically cause more accidents, Ms. Randall noted that thc reason the entire roadway was not being restriped was Bethel College would be responsible for the rcstriping. Mr. Bruce Kunkel, Vicc Prcsident for Campus Services, Bethel College, stated that an agrcement was made for Bethel College to pay to have to current striping removed and Ramsey County would perform the restriping. He indicated that Bethel College was concerned with the safety of the roadway and there were many opinions regarding (It ~ c. ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 15 what will and will not be safe. He noted that Ramsey County will make the ultimate decisions on the layout of the intersection and roadway. Mayor Probst pointed out that three to fom years ago, County Road E from Old Snelling Avenue to Snelling Avenue had been tom lanes. Since then, this stretch of roadway had been restriped with one lane each direction and a middle turn lane. This has lowered the speed of traffic and has made it easier for residents to turn onto the road from their driveways. With regard to the proposed landscaping, Councilmember Rem stated that it would make sense for the screening to be added between the residences and City trail/tennis courts. Mr. Frederick Boude, 3708 Chatham Court, stated that he was unconvinced that restriping the roadway will resolve the current unsafe condition. He indicated that the current striping on County Road E is ignored. He felt that something else should be done to reduce the speed of traffic and make the situation safer for the students, such as stop signs. Mr. Paulu stated that he disagreed with the depiction of the existing trail location. With regard to the screening of the residential properties from the tennis courts, he would prefer that the trail be run closer to the tennis courts and for the screening to be placed on the residential side of the trail. Councilmember Grant noted that there was a five foot elevation difference between Mr. Paulu's property and the tennis courts. The proposed pine trees could be located higher up on the hill to allow more room for the trail and spectators at the tetmis courts. He asked if consideration had been given to running the trail along the tennis courts. Mr. Kunkel stated that, since the trail was originally meant to be on City property, Bethel College would prefer that the trail run as close to City property as possible. He indicated that Bethel College did not want spectators to stand on the trail and be in the way of pedestrians using the trail. He stated that Bethel College would prefer to move the trail to the west and was willing to include screening on the City property, as previously discussed with City staff. Mr. Jay Pomeroy, Project Designer for Bethel College, noted that the trees shown on the landscape plan were shown in their approximate locations. With regard to the layout of the trail, he indicated that it was difficult at this time to determine the exact current location due to the snow cover. Mr. Pomeroy noted that islands in the roadway had previously been discussed and it had been decided that the island would have to be approximately 10 to 12 feet. Councilmember Larson agreed with the suggestion that the trail be run on the east side of the cottonwood tree in order for screening to be placed on the residential side of the traiL Additionally, he would prefer more vegetation on the east side of the soccer fields. He noted that the Council had considered eliminating the need for permanent restroom facilities and the cost savings could be using to add vcgetation on the hillside to screen the fence along the ball fields. An unidentified audience member stated that he was concerned about the use of temporary restroom tacilities. The restroom facilitics will be close to wetlands and only a few feet from Ce ~ Ce ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 16 residential property with children. He did not agree with the reasoning that just because other City parks use temporary restrooms, this park should do the same. Mr. Jeff Hohenshell, 1632 Chatham Avenue, stated that since the proposed complex will have space for 250 spectators, he too was concerned about the temporary restroom facilities. He noted that the Planning Commission had recommended permanent restroom facilities and he urged the City Council to consider this recommendation for aesthetic, health, and safety reasons. Mr. Michael Coopct, 1636 Chatham Avenue, stated that he visited thc Bethel College site last weekend with Councilmember Grant. He noted that he will have a direct view across the proposed ball fields. It was his understanding that the existing buffer from the roadway will be removed which will result in light and noise pollution. He suggested that the entire west edge of the wetland area be lined with large pine trees in order to protect the residences from noise and lights. He also supported the idea of permanent restroom facilities. With regard to traffic issues, Mr. Coopet stated that he was confused about what the ultimate results will be. He agreed with Councilmember Aplikowski that two lanes each way should be provided. He drives this roadway every day and felt that reducing the lanes of traffic will be problematic. Although slowing traffic down may be necessary, there must also be a flow of traffic. He felt that Bethel College and the City should take a step back and review the situation. Mr. Coopet asked why the City Council has not asked the residents to present thc City with a mitigation plan. He stated that Bethel College was trying to cram too much into a small area. He felt that Bethel College should be compelled to come forth with an alternative plan that the City could seriously consider and decide which plan would be the best for all involved. At the beginning of this project, Bethel College invited the residents to comment on the plans. However, no substantive changes have been made. Mr. Coopet stated that there were many issues and problems that must be solved with regard to the intersection as well as the design of the plan and how it will affect the residents. He asked that the City Council seriously consider tabling or rejecting the proposal until a scrious independent traffic engineering study is completed. Mr. Pomeroy noted that the athletic complex had first been developed when the project was to be a joint effort with the City of Arden Hills and the current plan was based on tile early concepts. He indicated that one major change to the plan was to move the tennis courts farther from the City property. Additionally, infiltration and mitigation of the wetlands wa~ added and safety issues have been addressed. He indicated that Bethel College would be willing to develop additional landscaping along the fence as suggested by Councilmember Larson. Mr. Coopet suggested that a citizen group be formed to help make final decisions. He felt that issues brought up by the residents had not been taken into considcration by Bethel College. Mayor Probst noted that the proposal had becn through the Parks and Recrcation Committee as well as the Planning Commission. He believed that the proposal has had a thorough review. Mr. Corbin Kristufek, 1640 Chatham A venue, stated that whcn this project was proposed as a joint effort with the City, Mr. Fritsingcr had informed him that it was too early lor the residents (~ (I Ie ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 17 to comment since there was not a plan in place. Now, a plan has been submitted without other options to consider. He agreed with Mr. Coo pet that no substantive changes have been made to the plan to address the neighborhood concerns. He added that the mitigation of the wetlands will remove the existing buffer from the roadway. With regard to the proposed restroom facility, he felt that the permanent complex should be provided with permanent restrooms. Mr. Hohenshell urged the City Council to deny this request until Bethel College submits a credible and complete plan. He stated that the community is frustrated that Bethel College has not been negotiating in good faith. He noted that information regarding the use of the complex and traffic had only been supplied this evening and had not been shared with the residents. He felt that Bethel College has not properly addressed pedestrian safety and asked that the City Council allow the residents a chance to have their concerns taken into account. Councilmember Grant asked what the elevation difference was from the soccer fields to Old Snelling Avenue. Mr. Pomeroy stated that the soccer fields were approximately seven feet higher than the road. Councilmember Grant asked how close the restroom facility will be to the nearest property line. Mr. Pomeroy stated that the restroom facility will be approximately 170 feet from the closest property line. Councilmember Grant agreed with the suggestion of screening between the soccer fields and Old Snelling Avenue and landscaping along the wetlands and Mr. Paulu's property. Councilmember Larson stated that an additional reason he did not support permanent restroom facilities was that the building would have to be expanded in order to accommodate handicap facilities. He felt that given the limited use of the facility, permanent facilities were not warranted. He suggested a condition be added to the proposal that there be adequate screening so that the restroom facilities are not visible to the residents or Old Snelling A venue. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve Planning Case #00-0 I, Amendment to the Special Use Permit (updating the Master Plan) and site plan review (for the park facility), conditioned on: 1. 2. Execution of a new Special Use Permit Document 00-0 I. Dedication of a trail easement for the existing trail to be prepared and recorded by the applicant and approval by staff. Compliance with the height ordinance for structures. Compliance with requirements of the Shoreland Managcment regulations. Rice Creek Watershed District approval. Compliance with the Lighting standards of the Zoning Ordinance. No lighting be erected for the ball fields and tennis courts. Add six pine trees, at least eight feet tall, at 45 degree angles to each other on the City property, east of the scvcn pinkspire crabapple trees. 3. 4. 5. 6. 7. 8. eta c~ . ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 18 9. The parking lot lights be controlled by a timer and be turned off one hour after sunset. The lighting plan to consist of four 20-foot poles with 3-foot footings. Review the turn lane requirements with Ramsey County. The temporary restroom facility be completely screened from views on all sides. Trees, equivalent to the number of new trees being planted on the north and west sides of the tennis courts, be divided and placed on both sides of the soccer fields. The City trail be aligned on the west side of Bethel College property around the cottonwood trees to allow screening on the west side of the traiL Ramsey County be asked to install an island at the intersection of Bethel Drive and Old Snelling A venue to allow pedestrians to stop while crossing the road if necessary and to make the division between the north and south bound lanes clear. 10. 11. 12. 13. 14. 15. Councilmember Aplikowski stated that she did not agree with condition number 15. Councilmember Grant asked Councilmember Larson to reiterate the requirements of condition number 13. He asked if the suggestion was to relocate the trees from the tennis courts to the soccer fields. Councilmember Larson stated that the intent of this condition was that new trees, equivalent in number to those being added at the tennis courts, be added to both sides of the socccr fields. Councilmember Grant asked Mr. Paulu to comment on the proposed screening. Mr. Paulu stated that his concern was that there be screening between the proposed trail and his property. He was also concerned about the screening of the open spaces and the parking lot. Councilmember Grant asked if the intent of condition nwnber 14 was for the screening on the west side of the trail to be placed on City property. Councilmember Larson stated that the intent of his motion was to attempt to find a location for the trail that will provide as much privacy for the residential backyards as possible, and for the trail to be as close as possible to the Bethel College west property line. He wanted to ensure Bethel College understood that the idea was to mitigate the impact on the neighbors yards and provide ample screening between the trail and the backyards. Councilmember Grant asked if the island should be on both sides of the intersection. Councilmember Larson stated that the island should be on the north end of the intersection in the cross walk. Councilmember Aplikowski stated that the description of the island was vague and she felt this was an issue that could not be rcsolved this evening. Councilmember Larson stated that he was concerned about the potential for an accident at this intersection in the future and any additional safety that can be provided for the pedestrian crossing would be worth while considering. (. CA (. ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 19 Mr. Kunkel noted that neither the City nor Bethel College can dictate the layout of the intersection or roadway. However, recommendations to Ramsey County can be made. Mayor Probst concurred. Mr. Kunkel stated that Bethel College has responded to the concerns of the neighborhood regarding the visual affects of the project and was accepting of the recommendations to change the landscaping. Additionally, he was willing to offer an additional $10,000 worth of landscaping in any form to be determined by City staff. He stated that if the City Council felt this was appropriate, Bethel College would be willing to work with the City staff and residents to determine what additional screening is needed. Councilmember Grant suggested the addition of condition number 16 as follows: 16. Up to $10,000 in additional landscaping, to be determined at a later date, be added in order to meet the screening needs of the adjacent residents. Councilmember Aplikowski did not feel that the exact dollar amount to be spent on the additional landscaping should be stated in the motion. Councilmember Grant stated that he was not sure he could support the motion with the requirement that Ramsey County be asked to install an island in the road. Additionally, he was not certain that he could support the proposed striping. He indicated that he lives on Chatham Avenue and he felt that it might be best to leave the striping as is. Councilmember Aplikowski concurred. Mayor Probst stated that there was no doubt that reducing the road from four lanes to two will reduce the speed of traffic and will be a byproduct of the proposal. He indicated that the City has recei ved requests from residents to reduce the speed limit on Old Snelling A venue. The City has not pursued this since, once the survey is done, there was a good chance that the speed limit would increase. Mayor Probst stated that the proposed changes to the roadway would be an improvement over the existing situation. Councilmember Aplikowski stated that slower traffic could also be achieved with a three lane road with no island. She suggested that the City simply ask Ramsey County to provide the safest possible roadway. She reiterated that she could not support the motion if it included a requirement for an island. Mayor Probst noted that the condition was to make a recommendation to Ramsey County and the City cannot control whether or not they choose to follow this recommendation. Since Ramsey County has used the island method at Tony Schmidt Park to slow down the traffic, they may be willing to consider using the same method in this case. Mr. Kunkel asked that the project not be halted because the Council cannot agree on whether or not an island would be a good choice since Ramsey County would ultimately make this decision. Mayor Probst a~ked that thc Recording Secretary restate the conditions of the motion. With regard to condition numbcr 16, Mr. Kunkel stated that he would prefer to negotiate with the City staff rather than the residents about the additional landscaping. eta ce (e ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 20 Councilmember Rcm stated that she was not convinced that the traffic situation has been properly dealt with and she had hoped that a representative of Ramsey County would be attending this meeting. Councilmember Aplikowski asked if condition number 15 could be amended to require Bethel College to ask Ramsey County to provide the safest possible roadway. She noted the goal was to provide a safe situation for the pedestrians and she did not feel that an island would solve all the safety issues. The motion carried (4-1, Councilmember Rem opposed) 2. Case #00-08, State of Minnesota, 1900 County Road I West, Special Use Permit Ms. Randall explained that the applicant was requesting a Special Use Permit to allow for the installation of a temporary materials training laboratory building at the Minnesota Department of Transportation facility located at 1900 West County Road I. The applicant was requesting the temporary materials training laboratory building for 5 years or- less in order to construct a permanent facility on the site. They anticipate the permanent facility to be constructed in approximately two years. The temporary materials training laboratory building is proposed to be 24 by 60 feet (1,440 square feet) located in the rear ofthe lot (lO feet from the property line). They have located it in this location because of access to needed hookups, level ground and the nature of the training. They would anticipate the permanent facility to be located in this general area. The State of Minnesota agencies are not required by law to abide by City Ordinance; however, they are choosing to follow City Ordinances. The City has not had any previous applications requested or granted for this property. Accessory structures are required to be 10 feet from the rear property line. However, all structures are to be a minimum of 100 feet from an abutting residential zoning district. The abutting zoning currently is R-I, singlc family residential. This is in conflict with the 1998 Comprehensive Plan update. The zoning ordinance does not specify which setbacks must be followed for a temporary structure. Due to the conflict with the Comprehensive Plan, temporary nature of the building, and lack of residential homes in the area staff recommcnds the 10 foot accessory structure setback to be suffi.cient. The proposal will meet thc lot coverage, circulation, access, and parking requirements of the site. Howcver, a site plan review has never been completed for this property. Staff recommended a site plan rcview and rezoning be completed prior to the permanent structure being constructed. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #00-08, Special Use Permit, subject to the following conditions: . .10 "- . . . Attachment - 6A5 . . . , .. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 7 7. COMMUNITY SERVICE A. Planning Case 02-09: John and Liz Modesette, 3743 New Brighton Road, Minor Subdivision City Planner Parrish explained the applicants were requesting a minor subdivision of an existing 2.21-acre lot into two lots. He stated the Planning Commission recommended approval of the minor subdivision based on five conditions as noted in his staff report. Council Member Larson left the meeting at 8:20 p.m. MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to approve Planning Case No. 02-09, John and Liz Modesette, 3743 New Brighton Road, Minor Subdivision including the conditions as noted in staffs report. The motion carried unanimously (4-0 - Council Member Larson was absent for the vote). B. Planning Case 02-10: Bethel College, 3900 Bethel Avenue, Site Plan Review/Amendment City Planner Parrish explained the applicants were requesting an amendment to their previously approved site plan for the Ona Orth Athletic Complex. He stated the Planning Commission recommended approval of the site plan amendment. Council Member Larson returned to the meeting at 8:25 p.m. Council Member Larson inquired about the windows. Bruce Kunkel, Vice President Bethel College, replied the windows would encompass the entire area as shown in the plans. Mayor Probst asked what the small structure was as shown on the plans. Mr. Kunkel replied that was the location of the future restroom enclosure. Council Member Grant asked about the press box and asked what type of ventilation they would have considering it was on the second floor. Mr. Kunkel replied the windows were operable and there would also be a window air conditioner located in the press box. . . . , .. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 8 Council Member Grant asked what would happen to the existing fencing that was located on the field. Mr. Kunkel replied the fencing he saw was the outfield fencing that was removable. Council Member Grant asked when the tennis courts would be installed. Mr. Kunkel replied they would start construction in the near future, depending on the weather conditions. Council Member Grant asked why the original plans did not show a batting cage and asked when that feature was added. Mr. Kunkel replied he did not have that information. Council Member Grant stated he noticed the silt fencing was still in place. He asked how long that would remain. Mr. Kunkel replied it would be in place for a while. He indicated they needed to replace some dead trees. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to accept Planning Case 02-10, Bethel College, 3900 Bethel Avenue, Site Plan Review/Amendment as presented and subject to the two conditions. The motion carried unanimously (5-0). C. Planning Case 02-11: Terry Dragich, 1838 Beckman Avenue, Setback Variance City Planner Parrish explained the applicants were requesting a variance from the rear yard setback requirement in the R-2 Zoning District for an addition. He stated the applicant was requesting a 22-foot rear yard setback where a 30-foot setback was required. He indicated the Planning Commission recommended approval of the reduced rear yard setback of 22 feet, where 30 feet was required. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve Planning Case No. 02-11, Terry Dragich, 1838 Beckman Avenue, Setback Variance as presented and subject to the two conditions. The motion carried unanimously (5-0). . . . URS AGENDA ITEM 7.A Thresher Square 700 Third Strcct South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-13783 To: Aaron Parrish/Arden Copy: Hills Tom Moore/Arden Hills File: 37951-005 Jim Perron! Arden Hills Nick LandwerlURS From: Gregory Brown, PE ~~ Arden Hills City Eng.kfr Date: July 9,2003 Subject: Karth Lake Pumping Station The purpose of this memo is for an update on the Karth Lake high water problem. I. Problem Karth Lake is a land locked body of water surrounded by residential homes and a city park on the south end with a total tributary area of approximately 125 acres. Because this lake is land locked and primarily fed by runoff from the surrounding neighborhoods the lake has historically experienced significant water level fluctuations. The city has installed temporary pumping stations on at least 3 occasions between 1984 and most recently the fall of 2002 at which time the lake level was pumped down about 2 feet in a 3 week time period. Currently the lake level is approximately the same as when pumping began last fall. II. Solutions Potential solutions to the high water level are as follows: 1. Do Nothing Pros- No Cost Cons-Does not address the issue 2. Permanent Pumping Station a. Pump to Sunfish Lake b. Pump to Valentine Lake Pros- Pumping as needed (to a predetermined plan) in smaller increments with a system installed out of sight R\ARDENHIL\3795 1\37951 005\Karth Lake\CouncilMelllQ7 -14-03.doc Memorandum July 2, 2002 Page 2 . Cons- Intial Costs 3. Temporary Pumping Station a. Pump to Sunfish Lake b. Pump to Valentine Lake Pros- Initially less expensive than a permanent station Cons- Rent and intensive maintenance while pumping, liability of above ground piping and noisy portable generator. Will not address future high water conditions after the current high water situation. When dealing with Rice Creek Watershed District and the DNR last fall both agencies preferred that any pumping discharge from Karth Lake be directed to Valentine Lake. For ease of construction and access it is preferable to install a pumping station on city property (Cummings Park) on the south end of the lake and pump to the existing storm sewer system on Wyncrest Circle. III. Cost Estimates Permanent -$50,000 to $60,000 Cost includes the installation of discharge piping, electrical service and a pumping manhole. It is assumed that approximately $3000 could be saved by using one of the cities sanitary pumps as needed in lieu of purchasing a new pump. . Temporary-$15,000 to $20,000 The cost of a temporary installation include rental and installation of piping and pumping equipment. Additional resources include use of a city generator and Time for 0 & M personnel to maintain and operate the temporary system. The additional liability of the generator running in a secluded location, above ground piping running through the park or neighborhood should be considered in the temporary solution. IV. Funding Potential funding source for this project are as follows: . Assessments . City Funds . Lake Improvement District . Ramsey County . Shoreview . . Rice Creek Watershed District . Combinations of the above If you have any questions please contact me at (612) 373-6479. Mayor: Beverly Aplikowski ~ ~~HILLS Arden Hills City Council Thursday July 24, 2003 Council Members: David Grant Brenda Holden Gregg Larson Lois Rem SPECIAL MEETING 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable lace in which to live, work, and lay. Meeting Convenes 5:30 p.m. AGENDA 1. Administrator Search Discussion . Silseth, Pang .: bject: ~ ~ July 28 2003 Budget Special.do... Council Agenda Meeting Agendas ~ ~ August 4 2003 TCAAP Planning.d... Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci.arden-hills.mn.us . . 1 Mayor: Beverly Aplikowski ~ ~HILLS Arden Hills City Council Monday July 28, 2003 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 Council Members: David Grant Brenda Holden Gregg Larson Lois Rem SPECIAL MEETING City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable lace in which to live, work, and la . Meeting Convenes 6:00 p.m. AGENDA 1. 2004 Preliminary Budget: Discussion and Presentation . Mayor: Beverly Aplikowski ~ ~HILLS Arden Hills City Council Monday August 4, 2003 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 Council Members: David Grant Brenda Holden Gregg Larson Lois Rem SPECIAL MEETING City Vision A strong community that values our unique environment, our fiscal soundness, and OUI tradition as a desirable lace in which to live, work, and la . Meeting Convenes 7:00 p.m. AGENDA 1. TCAAP Planning . Young. Cynthia From: .~t: Subject: Young, Cynthia Thursday, July 17, 2003 8:20 AM 'bulletinnews@qwest.net'; 'info@mnsunpub_com'; 'Boyd, Cynthia'; 'mlsmith@starribune.com'; 'Imaltman@msn_com'; 'cwilson@ctv15.org'; 'bob.fletcher@co.ramsey.mn.us'; Gammell, Ken; 'sschroeder@smithmicrotech.com' Work Session Agenda Importance: High ~ July 21 2003.doc (83 KB) Cynthia Young Deputy Clerk/Human Resources Director City of Arden Hills Phone: 651.634.5126 Fax: 651.634.5137 Website: www.ci.arden-hills.111l1.us . . Cynthia Young Arden Hills Deputy Clerk 651.634.5126 cynthia .young@ci.arden~hil[s.mn.us 1