HomeMy WebLinkAboutCCP 08-25-2003
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~HILLS
Arden Hills City Council
REGULAR
MEETING
Monday
August 25, 2003
Mayor:
Beverly Aplikowski
Coun.Umembers:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
City Vision
A strong community that values om unique environment, our fiscal sOlUldness.
and our tradition as a desirable ci in wbich to live, work, and la .
Agenda
City Council Meeting Convenes 7:00 PM
CaD to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A. July 28, 2003 Council Meeting
B. August 18,2003 Council Work Session
3. CONSENT CALENDAR
A, Claims and Payroll
B. Payment #2: Arn1J2003 PMP IngersonlKarth Lake
C. FINAL PAYMENT: 2003 Sealcoating
D. Payment #1: Lift Station Nos. 2 & 5
E. Payment #7: 2002 Sanitary Sewer
F. Payment #4: FINAL 2002 PMP Hunters Court and Waldon
Place
G. Personnel Policy: Amendments
H, Cummings Park Drive Water Main
I. Josephine East LLC: Release of Easement
4. PUBLIC INQUIRIESIINFORMA TIONAL
1245 w. Highway 96
Arden HiDs, Minnesota
55112
651.634.5120
Those items listed under the Consent
Calendar are considered to be routine by
the City Councii and will be enacted by
one motion under a Consent Calendar
formal. There will be no separate
discussion of these items, unless a
Council Member so requests, in which
event, the item will be removed from the
general order of business and considered
separately in its normal sequence on the
agenda.
Publit Inquiries/Informational is an
opportunity for citizens to bring. to the
Council's attention any items not currently on
the agenda. In addressing the Council, please
state your name and address for the record,
and a brief sunnnary of the specific item being
addressed to the Council. To allow adequate
time for each erson wishin to address the
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Arden Hills City Council Agenda
August 25, 2003
Page 2
Council, we ask that individuals limit their
comments to three (3) minutes. Written
documents may be distributed to the Council
prior to the meeting, or as bench copies. to
allow a more timely presentation.
5. PUBLIC HEARINGS - NONE
6. COMMUNITY SERVICES Aaron Parrish
A. Planning Case No. 03-18: Insty-Prints Sign Variance Peter Hellegers
B. Planning Case No. 03-19: Mohn Shoreland Variance
7, OPERATIONS & MAINTENANCE Thomas J. Moore
A. Anthorize to Advertise for Bids: Lift Greg Brown
Station #7
B. Resolution No. 03-55: Authorizing the
Creation of the Karth Lake Improvement
District & Set Public Hearing Aaron Parrish
8. ADMINISTRATION Aaron Parrish
A, Resolution No. 03-54: Ramsey County Library/Arden Hills.
Branch
B. Resolution No. 03-56: A Resolution Opposing Closure of the Jerry Filla
Suburban Court
CITY COUNCIL REPORTS
A. Councilmember Holden
B. Councilmember Larson
C. Councilmember Rem
D. Councilmember Grant
E. Mayor Aplikowski
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Arden Hills City Council Agenda
August 25, 2003
Page 3
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![pcomine: Meetine:s and Events
Wednesday August 27 Newsletter Committee City Hall 7 :00 a.m.
Wednesday August 27 Rep. McCollum/TCAAP TCAAP - Bldg. 10:00 a.m.
105
Thursday August 28 TCAAP Advisory Panel City Hall 7:00 p.m.
Monday September 1 LABOR DAY CITY HALL -
CLOSED IN
OBSERVANCE
OF LABOR
DAY
Wednesday September 3 Planning Commission City Hall 7:00 p.m.
Monday September 8 Council Meetinl!: City Hall 7:00 p.m.
Monday September 15 Council Work Session City Hall 4:45 p.m.
Tuesday September 23 Parks, Trails and City Hall 7:00 p.m.
Recreation Committee
Monday September 29 Council Meeting City Hall 7:00 p,m.
- Tuesday September 30 Neighborhood Meeting *Holiday Inn 7:30 p.m.
- Precinct 1
Tuesday October 7 Neighborhood Meeting *Presbyterian 7:30 p.m.
- Precinct 2 Homes
Tuesday October 21 Neighborhood Meeting *Valentine Hills 7:30 p.m.
- Precinct 3 Elementary
School
Tuesday October 28 Neighborhood Meeting City Hall 7:30 p.m.
- Precinct 4 Community
Room
* Tentative meeting locations
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~HILLS
MEETING MINUTES
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JULY 28, 2003, 7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDERlROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to
order the regular City Council meeting at 7 :09 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant,
Brenda Holden, Gregg Larson, and Lois Rem.
.
Absent:
None.
Also present were Interim City Administrator/Director of Community
Services, Aaron Parrish; City Attorney, Jerry Filla; Deputy Clerk/Human
Resources Director, Cynthia Young; Operations and Maintenance Director,
Thomas 1. Moore; City Engineer, Greg Brown; City Planner, Peter
Hellegers; Recreation Program Supervisor, Michelle Olson; and Recording
Secretary, Kathleen Altman.
1. APPROVAL OF MEETING AGENDA
MOTION: Councilmember Rem moved and Councilmember
Holden seconded a motion to approve the meeting
agenda. The motion carried unanimously (5-0).
2. APPROVAL OF MINUTES
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A. July 14,2003 Council Meeting
B. July 21,2003 Council Work Session
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003
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Councilmember Grant requested the following changes: July 14, 2003 City
Council Meeting; Page IS, under his comments, change "they" to Council.
Councilmember Rem requested the following changes: July 14, 2003 City
Council Meeting, Page 4, last sentence, change "they" to staff. Page 13, she
requested staff listen to the tape to determine what Ms. Amble's comments were
regarding the catch basin on Lexington A venue.
Councilmember Holden requested the following changes: July 14, 2003 City
Council Meeting, Page 13, under Linda Amble's first comment change "so" to
since. Under Ms. Amble's second comment, remove the word "if" and change
"would" to could not. Page IS, first full sentence, should read, "She asked if they
had received any correspondence from the St. Paul Chamber of Commerce
regarding the Post Office interest in the TCAAP property.
Councilmember Larson requested the following changes: None.
Mayor ApJikowski requested the following changes: Requested staff review the .
tape of the July 14, 2003 City Council Meeting to determine what Ms. Amble's
comments were.
Mr. Parrish requested the following changes: None.
MOTION: Councilmember Grant moved and Councilmember Rem
seconded a motion to approve the July 14, 2003 City
Council Meeting Minutes and the July 21, 2003 Council
Work Session Minutes as amended. The motion carried
unanimously (5-0).
3. CONSENT CALENDAR
a. Claims and Payroll
b. Resolution No. 03-52: Approving the New Use of Tax Forfeited Land
MOTION: Councilmember Larson moved and Councilmember
Grant seconded a motion to approve the Consent
Calendar and to authorize execution of all necessary
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003
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documents contained therein. The motion carried
unanimously (5-0).
4. PUBLIC INQUlRIES/INFORMA TIONAL
Mary Ann Lindberg, 1695 Brueberry Lane, expressed concern regarding the
closure of the Arden Hills Library. She stated the library was very important to
the residents. She indicated many residents of the City had worked hard to
support the library and the continuing education the library offered. She requested
the City support a campaign to save the library. She indicated the existing library
should not be closed until the new library was opened. She stated her husband
was the current President of the Friends of Ramsey County Library and they could
be reached at 651-633-7349.
Councilmember Rem suggested Mrs. Lindberg prepare handouts regarding any
meetings and where the residents could write or call to express their concern about
the library closing.
Councilmember Holden requested Mrs. Lindberg leave the information with the
Council, and she would see if it could be included the City Newsletter.
Councilmember Larson requested staff prepare a resolution from the City
expressing its concern regarding the library closure.
Council member Grant agreed with Councilmember Larson's suggestion and
wanted to encourage the County Commissioners to leave the library open until the
future of the new library could be assured.
Mr. Lindberg, 1695 Brueberry Lane, stated they had just completed giving
away and disposing of the books that were in the No. St. Paul Library, which had
closed. He stated they disposed of approximately 30,000 books. He requested this
not happen to the Arden Hills library.'
Councilmember Larson stated it made sense not to close the existing library until
the new library was built.
Mayor Aplikowski directed staff to prepare a draft resolution.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003
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Councilmember Rem requested staff determine that a resolution was not
duplicative of the previous resolution.
Mayor Aplikowski welcomed members of Boy Scout Troop 186.
Drew Erickson, Roseville, stated they were from Ivy Middle School and were
working on their communication badges.
Matt DeVair, RosevilIe, introduced himself.
Paul Butler, Arden Hills, introduced himself.
5. PUBLIC HEARINGS
None.
6.
COMMUNITY SERVICES
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A. Planning Case No. 03-16: Dobratz Variance
Mr. HelIegers stated the applicant was requesting an 18-foot variance from the
rear yard setback. He noted the variance would allow construction of a 6-foot
addition to the current deck and allow the applicants to construct a pergola, which
would have removable screens to provide a bug-free area on their deck. The
proposed deck, with extension, would bring the deck to within twelve feet of the
southern property line. The southern property line abutted a heavily wooded area
on the northern edge of Floral Park, which was approximately 29 feet deep.
Mr. HelIegers further stated the Planning Commission recommended that the
variance request of eighteen (18) feet for the minimum rear setback be approved as
submitted. He noted a condition was recommended that all necessary applications
for building permits should be filed with the City Building official for approval
prior to the issuance of a building permit.
MOTION: Councilmember Larson moved and Councilmember
seconded a motion to approve Planning Case No. 03-16: e
David and Martha Dobratz, 1440 Indian Oaks Trail,
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28,2003
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Variance (Zoning Ordinance), subject to the condition as
noted in staffs July 28, 2003 report.
Councilmember Rem noted there was considerable discussion at the Planning
Commission regarding not setting a precedence of using parkland in lieu of a
setback area. She indicated applicants were requesting an increase of an already
existing non-conforming use. She stated she would not oppose the motion, but
wanted to note that this was an issue with the Planning Commission.
The motion carried unanimously (5-0).
B. Planninl! Case No. 03-17: Beaudrv Variance
Mr. Hellegers stated the applicant was requesting a variance to allow construction
of a garage five feet from the west property line. He indicated the Planning
Commission recommended approval as submitted.
MOTION: Councilmember Grant moved and Councilmember
Holden seconded a motion to approve Planning Case No.
03-17: Patricia Beaudry, 1860 Glenpaul Avenue,
Variance (Zoning Ordinance) as submitted. The motion
carried unanimously (5-0).
7. OPERATIONS AND MAINTENANCE
A. Karth Lake: Permanent Pumpinl! Option
Mr. Moore stated staff recommended a permanent pumping solution to the Karth
Lake high water level. Excess water pumped from Karth Lake would be routed to
Valentine Lake via a storm sewer pipe that extends to the existing storm sewer
through the Guidant property. He noted the project cost was estimated at $70,000.
He indicated the permanent pumping solution would have minimal impact on the
neighborhood.
Mr. Brown summarized what the system would look like and how it would
function.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003
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Mr. Parrish stated the preliminary financing proposal called for a 50/50 cost split
between the City and residents living directly adjacent to Karth Lake. He
indicated it would be necessary to create a Lake Improvement District for Karth
Lake. He noted they had received two e-mails from residents, one from Carol
Jacobsen, 1295 Wyncrest Court that stated:
Just today I learned that a meeting had been scheduled for this
evening to further discuss issues regarding the possible
pumping of Karth Lake. It is my understanding that a letter
dated July 23, 2003, was sent to the Karth Lake Area residents.
Please be advised that the residents on Wyncrest Court did not
receive this letter nor did they receive any notification of a
meeting this evening.
It is further my understanding that the letter sent to Karth Lake
Area residents proposes a permanent pumping method utilizing
a route that extends to the existing storm sewer system through
Guidant property and, therefore, should have no impact upon
the residents of Wyncrest Court. Should any alterations to the
Guidant route be proposed, I would expect that prompt
notification would be delivered to all residents of Karth Lake
South (WyncreslCourt).
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I would like to thank the Councilmembers for your time and
attention in reaching a mutually agreeable resolution to this
matter. Thank you.
Mr. Parrish stated staff had also received a second e-mail from Ron Hagkull,
1289 Karth Lake Circle that stated:
Some of my comments herein are those that I publically(sic)
voiced at the Arden Hills City Hall on July 14, the most recent
public meeting called on the subject.
First, there are 5 homes/families on Karth Lake Circle that
directly border on the N- W side of the lake. None of us has
been unduly affected by the risingllowering of the lake levels
as we are all situated on elevated lots. We, and the other
residents did not create the situation that all the lake residents
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003
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now find themselves in. As I stated in the July 14 meeting, the
problem was created, in my opinion, in the 1970's, by a group
of technical, development and political persons who failed to
plan for the obvious increase in lake level to follow the
development plan(s).
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Now you propose to further tax/assess those of us who have
lakeshore further monies for something that was not our doing
but that of the "city" in the original process in the 1970's. I
recognize and agree that a pumping facility is needed to keep
the lake level constant. What I fail to understand is why you
have chosen to exclude the other residents, commercial firms,
and drainage entities that flow into Karth Lake and cause the
lake to increase beyond pre-development levels. As an
example, the houses on the west side of Karth Lake Circle all
drain into the lake. There are at least 4 automatic lawn
sprinkler systems that are notorious for wastage (drainage into
the lake) and there are none on our side of the lake, the east
side of Karth Lake Circle. Those of us on the lake paid a
premium of approximately $10,000 for our lots initially. Our
taxes are essentially twice that of residents across the street,
whose runoff also drains into the lake!
During the July 14 meeting, it was mentioned that funding for
this project may be forthcoming from Rice Creek Watershed,
Ramsey County, and possibly others. Now it is the City of
Arden Hills and the lake residents in a 50/50 split basis. Not a
true 50/50 split as the lake residents are part of/contribute to
the city's 50% as well!
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Given the time, I would invite you to tour the lake on a boat
and note how nice the lake looks now at this level. Contrary to
what was stated at the meeting, no one in our recollection was
ever "able to walk across the lake" nor have we ever seen 35
egrets in one tree. We do see egrets and other wildlife and
expect we will continue to see such. I personally have lost I
large oak tree and 2 small ones but have ample others on my
lot.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003
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Summarizing, I think the solution is valid but late, and I
disagree with limiting the financial liability to the lakeshore
residents for the reasons stated above.
Mayor Aplikowski noted they were looking for a penn anent solution that would
work well for the residents around Karth Lake.
Mr. Parrish stated the ongoing maintenance costs would be the responsibility of
the City and not the Lake Improvement District.
Councilmember Grant requested the Wyncrest Court residents be infonned of
any decision the Council reached tonight.
Susan Johnson, 1220 Karth Lake Drive, asked why it was necessary for a Lake
Improvement District. She further questioned who would be responsible for
setting up the Lake Improvement District and what the expense would be to set it
up. She asked how the residents were expected to pay for this improvement, .
whether it was through an assessment or some other way.
Mr. Parrish replied the City could not authorize a project without having a
financing mechanism in place and it was necessary for the Lake Improvement
District to approve the project. He explained how the residents could be assessed
and that it would be up to the Council to detennine the method of assessment.
Mr. Filla stated the City would create the Lake Improvement District, adopt the
first By-law for the District and appoint the first Board of Directors, but thereafter
the District would appoint the Board of Directors. He stated any costs that were
levied would have to be approved by the Council and the Council had the
discretion to indicate how long those assessments would be placed on the
residents. He noted for this type of an improvement, the assessment would
generally be one-year. He indicated this process could take a couple of months to
finalize.
Dick Roessler, 1261 Nursery Hill Lane, read a prepared statement. He stated
using the lake to catch water without having an outlet for overflow was not good
planning and he believed this was an oversight on the City's part. Now the .
residents have to deal with the consequences. He stated he realized that pumping
was the only reasonable option. He indicated he was not blaming the current
.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003 .
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Council and staff. He stated he strongly supported the pumping recommendation
if it was managed well and with good operating policy.
Elaine Francis, 1156 Amble Drive, stated she was in favor of a permanent
solution to this problem. She noted the lake went nowhere but up without
pumping. She indicated this was a chronic problem. While the residents living
along the lake were not solely responsible for the storm sewers going to the lake,
they. enjoyed the amenities of the lake and believed it was the residents'
responsibility to contribute to the solution. She expressed disappointment that the
City of Shoreview and the businesses that had drainage into the lake were not
included in the assessment. She stated even though some of her neighbors did not
believe the higher water levels affected them, she believed all residents around the
lake were or would be affected by the water levels in one form or another. She
indicated she had no problem with paying her fair share so there could be a
permanent solution to this problem.
Mr. Parrish stated if they received any other funding from the Rice Creek
Watershed District or some other funding source, that amount would also be split
50/50 between the City and the residents.
Bruce Johnson, 1220 Karth Lake Drive, stated he believed they needed to pump
the lake. With respect to the price, he indicated $70,000 for a solution seemed to
be a reasonable price. As far as who paid for this, everyone would like someone
else to pay, but he believed as far as the residents around the lake were concerned,
they were the primary beneficiaries in terms of retaining the value of their property
and therefore a split of 50/50 was reasonable. As far as timing, he encouraged the
Council to implement this as quickly as possible. He encouraged the Council to
accept this proposal.
Councilmember Rem asked if they could speed up the process.
Mr. Brown replied they would advertise for bids next week and the project could
be awarded as early as the second week in September. He stated he hoped they
could be pumping before the lake froze.
Mr. Filla stated they could be pursuing both the bidding process and the Lake
Improvement District at the same time. He noted this whole process could be
completed in a couple of months.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
mL Y 28, 2003
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Cesar Farell, 1144 Hamline Drive, stated he believed pumping was the only
solution to this problem. He commended staff for a good feasible solution to this
problem. He stated he was willing to pay his fair share to solve this problem and
was in support of a permanent pumping solution.
Councilmember Larson stated he believed it was better to pump the water
through Wyncrest Court because it was approximately $20,000 cheaper. He stated
the reason they were not looking at Wyncrest Court was because there was one
resident who continued to insist that there was an impact on her basement. He
noted they had televised the sewer system in this area and found nothing. He also
stated they had inspected her home and found no evidence of a wet basement. He
noted the sewer system in that area was sufficient to handle the additional water
flow. He stated on the basis of this one individual, he did not think the Council
should be taking a route that was going to cost $20,000 more. He stated he
supported this project and they needed a resolution, but he did not believe the cost
needed to be as high as this, and while he recognized that if they pumped through
Wyncrest, the City might get complaints about possible wet basements, where no .
impact to these residents had been proven. He stated he would support the project,
but not at a cost of $20,000 more.
Councilmember Holden stated she had spoken with other residents in the area
and three other residents in the area had indicated that they had extremely wet
yards during the pumping last year.
Councilmember Rem also noted other residents had expressed concerns
regarding wet yards and damp basements. She stated if the Council chose to go
through this neighborhood, they would need to notify the Wyncrest Court
residents of this prior to making a motion tonight. She stated it did not make sense
to set up the same route when the residents had already experienced problems in
the past. She stated it made more sense to spend more now, instead of dealing
with this issue in the future and the possibility of rerouting the drainage.
Mr. Parrish pointed out that in the long run, if they pumped through Wyncrest
Court and the residents had issues with excessive water in their neighborhood, the
City would spend considerably more than $20,000 to resolve the issue and reroute
the pumping through the commercial area.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003
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Mayor Aplikowski stated time was of the essence in this matter and if they had
the Wyncrest Court residents come to another meeting because they were not
notified of this meeting, this would delay the process.
Counci)member Grant stated it made good sense to pump through a commercial
district, rather than a residential area.
CounciJmember Larson stated the Council could not please everyone and
$20,000 was a lot of money and it was not necessary to spend this amount when
there was another solution.
MOTION: Councilmember Grant moved and Councilmember
Holden seconded a motion to approve the Karth Lake
pumping project, and authorize the advertisement of bids
and direct staff to begin the process to create a Lake
Improvement District for Karth Lake.
. CounciJmember Grant noted it was important that the lake be pumped as soon as
possible and he did not want to see this project be delayed. He stated he was in
favor of this solution.
Councilmember Rem stated residents along Wyncrest Court had experienced
difficulties and the reason to proceed with the commercial route was not just
because Wyncrest Court residents did not like the route. She indicated it did not
make sense to go with the shortest, cheapest route for this project.
Councilmember Larson noted he was not speaking against the project, but he
believed the Council should be pursuing the cheaper route. He stated he would
not vote for this, but he supported the project, just not the route.
Mayor Aplikowski stated while $20,000 was a lot of money, taking the whole
scale of the project in mind, she believed this was a good solution and was in
support of it.
The motion carried (4-1 Councilmember Larson).
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B.
Fernwood Pond Drainal!e Easement
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003 12
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Mr. Parrish stated based on the current plans for the Ingerson neighborhood
storm water pond, it is necessary to acquire a drainage easement from 1200
Ingerson Road. The easement area required was approximately 2,]43 square feet.
He stated Mr. Freimuth would be compensated $1500 for providing the easement.
He thanked Mr. Freimuth for his patience and cooperation.
Councilmember Rem pointed out that Mr. Freimuth had not received notice of
this discussion, but he had no objection to the proposal.
Mr. Parrish replied a copy of the staff report had been faxed to Mr. Freimuth last
Friday and he had informed Mr. Freimuth that it was not necessary for him to
come to the meeting.
MOTION: Counci]member Larson moved and Counci]member Rem
seconded a motion authorizing staff to acquire a
permanent drainage easement with Mr. Steven Freimuth
at 1200 Ingerson Road in an amount not to exceed
$],500.00. The motion carried unanimously (5-0). .
C. Cummine:s Park Shelter Desie:n
Mr. Hellegers stated RSP Architects, the architect for Guidant, was requesting
approval of the design for the Cummings Park Shelter. He stated the Council must
approve the design of the park shelter before the Bui]ding Official could issue a
building permit for this project.
Councilmember Holden asked about the timeline.
Mr. Parrish replied it would be a two to three month project once it was started.
MOTION: Counci]member Grant moved and Councilmember
Holden seconded a motion to approve the Cummings
Park Shelter Plan and Design.
Rich Straumann, Chairman of the PTRC, thanked the Council for their approval.
The motion carried unanimously (5-0).
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003
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8. ADMINISTRATION
A. City Hall Buildin2 Update
Mr. Filla stated they had received a Demand for Arbitration and the City would be
filing a counterclaim against the contractor.
Mr. Moore stated a firm had been hired to test for mold and noted mold had been
found in the lower level. He indicated he had not received any documentation yet
of mold in the main lobby, the small Council room or the hallway. He stated he
expected a report on Wednesday.
Councilmember Holden stated the health of the staff was very important and the
Council needed to find out what type of mold they were dealing with.
B. Ordinance No. 344: Amendin2 Chapter 5 (Alcoholic Bevera2es)
. Ms. Young stated the 2003 Minnesota Legislative Session passed legislation to
allow for the sale of alcoholic beverages on the liquor-licensed premises until 2:00
a.m. on all days of the week effective July 1,2003. Licensees would need to apply
for a special 2:00 a.m. license from the Alcohol and Gambling Enforcement
Division and pay a fee based on their previous annual 12 months liquor receipts.
At the Work Session on July 21, 2003, Council discussed the issue with several
interested Arden Hills business owners who requested the Council approve an
Ordinance amending the Municipal Code to follow the recent legislation allowing
the sale of alcoholic beverages on the liquor license premises until 2:00 a.m. She
stated staff was recommending the Council approve Ordinance No. 344:
Amending Chapter 5 (Alcoholic Beverages) of the Arden Hills Municipal Code.
Tom Cossack, Blue Fox Bar and Grill, stated he did not necessarily want to
extend the closing of his establishment but given his competitors had done so, it
was important to have the choice of a 2 a.m. closing.
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MOTION: Councilmember Rem moved and Councilmember Larson
seconded a motion to approve Ordinance No. 344:
Amending Chapter 5 (Alcoholic Beverages). The
motion carried unanimously (5-0).
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003
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C. Resolution No. 03-53: Opposinl! Certain Portions of the Minnesota
Personal Protection Act
Ms. Young stated in light of the recent incident in New York and other situations,
Councilmember Larson had requested Resolution No. 03-53 and other discussion
items from the Council Work Session on July 23, 2003 be brought forth at the July
28 Council meeting.
Councilmember Larson stated he would like to see a sign posted that stated guns
and other weapons were not welcome at City Hall. He indicated this would not
ban guns and other weapons, but would inform visitors that weapons were not
welcome in the City Hall.
MOTION: Council member Larson moved and Councilmember Rem
seconded a motion to post a sign at the entrance to City
Hall stating guns and other weapons are not welcome at
City Hall and to approve and send to the legislature .
Resolution No, 03-53: A Resolution Stating the City
Council's Opposition to Certain Provisions in the 2003
Minnesota Personal Protection Act, and Calling for
Amendments to Prohibit Concealed Weapons on City
Property.
Mayor Aplikowski asked if the Resolutions could be taken separately.
Councilmember Larson stated he would revise his motion.
MOTION: Councilmember Larson moved and Councilmember Rem
seconded a motion to post a sign in a prominent location
at City Hall stating "Guns and other weapons are not
welcome at City Hall."
Mayor Aplikowski asked if they were allowed by law to post such a sign.
Mr. Filla replied he believed as long as the sign did not restrict guns and other
weapons, the sign was appropriate. He noted the sign was for informational .
purposes only and no enforcement of this would be taken
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003
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Councilmember Rem noted it was important for the City to take a stand on this
Issue.
Mr. Filla stated this motion was only expressing the City's wishes and was not
enforcing or banning guns and other weapons.
Councilmember Holden stated she would be voting against this because the
Legislature gave the residents the right to carry guns and gave no rights to the
cities and counties. She suggested if people had a concern, they needed to write to
their Legislators expressing opposition. She stated she did not have a concern for
her safety while in City Hall.
Councilmember Larson stated the signs were going to be everywhere banning
guns and he was not saying they were going to ban guns and other weapons, only
that it was the City's preference that they not be brought into City Hall.
Mayor Aplikowski stated she had a concern about the phrase other weapons
being on the sign. She asked what other weapons consisted of.
Councilmember Larson stated he would revise his Motion to state that Guns
were not welcome at City Hall.
Councilmember Rem indicated she accepted the revision.
Councilmember Grant asked what was a prominent location and how large the
sign would be.
Councilmember Larson replied he would leave this up to staff.
Ms. Young stated she had seen a sign recently that was simply an 8"xll" format
placed in a plastic sleeve stating "Guns were not welcome at City Hall" posted
near the handle of a main entrance door.
Mayor Aplikowski stated she would now support the motion with the "other
weapons" clause being removed.
The motion carried (3-2) Councilmembers Grant and
Holden
ARDEN HILLS REGULAR CIlY COUNCIL MEETING MINUTES
JULY 28, 2003
16
.
MOTION: Councilmember Larson moved and Councilmember Rem
seconded a motion to approve and forward to the
Minnesota State Legislature Resolution No. 03-53: A
Resolution Stating the City Council's Opposition to
Certain Provisions in the 2003 Minnesota Personal
Protection Act, and Calling for Amendments to Prohibit
Concealed Weapons on City Property.
Councilmember Grant requested the Resolution be sent to their State
Representative and State Senator and not the entire legislature.
Councilmember Larson agreed the Resolution should be sent to their elected
officials only.
The motion carried unanimously (4-1). Mayor Aplikowski
D.
Administrator Update
.
Mr. Filla stated he had drafted a sample agreement for the Council's consideration
for the City Administrator position.
Council made various suggestions/revisions to the agreement.
Mr. Filla stated he would revise the agreement taking into account the Council's
suggestions/revisions and e-mail it to the Council.
MOTION: Councilmember Larson moved and Councilmember Rem
seconded a motion to extend the Council Meeting to
10:30 p.m. The motion carried unanimously (5-0).
Mr. Parrish suggested the Council approve a motion approving the agreement
subject to the revisions by the City Attorney and authorize Mayor Aplikowski to
execute the agreement.
MOTION: Councilmember Rem moved and Councilmember
Holden seconded a motion to approve the Agreement
subject to the revisions by the City Attorney and
.
.
.
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003 17
authorize the Mayor to execute the Agreement. The
motion carried unanimously (5-0)
CITY COUNCIL REPORTS
Councilmember Holden
Stated the Newsletter Committee was meeting on Wednesday morning at 7:00 a.m.
She indicated she would bring the Arden Hills Library issue up at the meeting.
Councilmember Larson
None.
Councilmember Rem
None.
Councilmember Grant
Stated the County Board would be meeting on August 5 to discuss the
maintenance facility. He noted the PTRC had met recently and the PTRC was
moving forward with plans and designs for the shelter at Cummings Park.
Mayor Aplikowski
Stated Monday, August 4, the Ramsey County Board was meeting. She noted on
August 12 there was a groundbreaking ceremony for the Maintenance Facility.
She stated she could not be in her office at City Hall on August 6 until later and
requested a sign be posted indicating this.
Councilmember Holden stated she would be in attendance until the Mayor could
show up.
Mayor Aplikowski stated the Met Council was hosting a meeting on July 30 at
3:00 p.m. She thanked staff for their work and effort in bringing forward the
budget figures. She reminded everyone that the fireworks that were previously
cancelled were being rescheduled for Tuesday, August 5, at approximately 9:30
p.m. at Tony Schmidt Park.
Mr. Parrish
Stated they did not have anything scheduled for the August I I meeting at this
time. He asked if the Council wanted to have the meeting, or if they wanted to
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JULY 28, 2003
18
cancel. Council decided if nothing else came up, they would agree to cancel the
meeting.
Mayor Aplikowski adjourned the Regular City Council Meeting at 10:26 p.m.
Beverly Aplikowski
Mayor
Aaron Parrish
Interim City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, August 11,2003 at 7:00 p.m. in
the Arden Hills Council Chambers, unless cancelled.
,
.
.
.
?
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~
~HILLS
DRAFT
CITY OF ARDEN IDLLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, AUGUST 18,2003,4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST IDGHW AY 96
1.
CALL TO ORDER
Mayor Aplikowski called the meeting to order at 4:50 p.m.
Councilmembers David Grant, Brenda Holden, Gregg Larson,
Rem.
Present:
and Lois
Staff present: Interim City Administrator/Community Services Director,
Aaron Parrish; Operations & Maintenance Director, Thomas J. Moore;
Deputy Clerk/Human Resources Director, Cynthia Young; Planner, Peter
Hellegers and Engineer Greg Brown.
2.A Planning Case No. 03-03: Comprehensive Plan Amendment and
Rezoning of CRE2 and Cleveland Avenue
Mr. Hellegers explained that at its June 4, 2003 meeting, the Planning
Commission recommended approval of a Comprehensive Plan Amendment,
Rezoning and a combination of a Comprehensive Plan Amendment for certain
properties located south of County Road E-2, west of New Brighton Road and east
of Cleveland Avenue. He noted the reasons the City was addressing the issue was
due to inconsistencies between the Zoning Map and the Comprehensive Plan
(Future Land Use Map).
Mayor Aplikowski and Councilmember Grant asked Staff to verify if the drainage
area was owned by Ramsey County or if it was an easement over Arden Hills
residential property.
3.A Cumming Park Drive Water Line
Mr. Moore explained that the City had an opportunity to proceed with a non-
budgeted project to re-route the water line that serves the Karth Lake East residents
..
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 18,2003
2
and, as a result of the recent construction relative to the Guidant project, to
reconstruct Cummings Park Drive.
.
Mr. Brown reported that the cost savings to the City could reach twenty-thousand
dollars if the Council chose to go ahead with the opportunity now, rather than wait
until 2004.
Councilmember Larson asked if it would be feasible to coordinate the project
with the pumping of Karth Lake, and take advantage of the vacated water main and
use that as the pipeline for the water pumped from Karth Lake.
Mr. Brown said Councilmember Larson's idea was interesting, and said he would
research the possibility. He also presented the 2003 PMP Construction Project
Status recap.
The Council agreed that staff should bring the project back for approval at the
August 25, 2003 meting,
3.B Ingerson Stop Sign
e
Mayor Aplikowski explained that she had received several letters from Arden
Hills residents, who requested a STOP sign be installed at the Ingerson
Road/CourtJFernwood intersection.
Resident Linda Swanson reported that she had undertaken a resident survey of
the residents in the Ingerson Road/Ingerson CourtJFemwood Avenue area, and the
results were as follows:
. 15 residents NOT HOME
. 21 residents NO STOP SIGN
. 3 residents YES STOP SIGN
. 4 residents UNDECIDED
Ms. Swanson explained that several Minnesota engineering studies supported the
notion that installing STOP signs did not necessarily control speeds or act as traffic
calming devices.
Councilmember Larson stated he agreed that the City should wait until after the
2003 PMP project was complete before it reviewed the STOP sign issue, .
.
.
.
.
.
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 18,2003
3
Mayor Aplikowski directed staff to revisit the meeting minutes concerning this
Issue.
Mr. Parrish suggested staffwould insert updated information concerning the issue
on the next published URS construction newsletter to residents of the 2003 PMP
proj eel.
4.C TCAAP: Goals and Policies
TCAAP Planning Consultant John Shardlow introduced a vision statement for
the future of the TCAAP property. Mr. Shardlow and the Council discussed
general goals, development process, land use and housing, transportation,
environment, community character and identity, and guiding principles for the
development of the TCAAP site. After discussion, it was generally agreed that Mr.
Shardlow would present the revised vision and goals to the TCAAP Advisory
Panel at its Thursday, August 28, 2003 meeting.
4.A Personnel Policy Amendments
Ms. Young presented proposed amendments to the Personnel Policy, noting
mandated and adopted changes.
Councilmember Larson questioned the provision which indicated the supervision
of family member employees.
Councilmember Holden and Councilmember Grant questioned the limitations
regarding compensatory time off.
Ms. Young stated she would amend the language found in the family member
employee provision, and make available documentation of the FLSA standards
regarding compensatory time provisions for non-exempt employees at the August
25,2003 Council meeting.
3.B Ramsey County Maintenance Facility: Joint Powers Agreement
Mr. Parrish provided the Council with a brief update on the agreement with
Ramsey County.
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 18,2003
4
COUNCIL COMMENTS:
Councilmember Holden: NONE
Councilmember Grant: NONE
Councilmember Larson: NONE
Councilmember Rem: NONE
Mayor Aplikowski: brought forth several ideas for the City to deal with the issue
of Ramsey County closing its Arden Hills Branch of the Public Library.
Discussion followed regarding possible solutions, and it was generally agreed that
staff would prepare a resolution which expressed the City's desire to keep the
library open and present to Council at its Monday, August 25, 2003 meeting
Respectfully submitted, Cynthia Young - Deputy Clerk/HR Director.
Beverly Aplikowski, MAYOR
Aaron Parish, INTERIM ADMINISTRATOR
.
.
.
.
.
.
.
.
~
EN HILLS
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
August 20, 2003
Agenda Item 3.A
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem
Sandy Berres, Finance & Hwnan Resources Assistant
Claims & Payroll
Attached:
Claims
Payroll for periods:
(07/12/03-07/25/03)
(07/26/03-08/08/03)
.
.
.
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TOBEAPPROVEDAT~n~rocoUNaLMEETING
CI.AIMS PAID SINCE LAST COUNCIL MEETING (07128103)
",~".,""'~"""'fil::I':,~
23865
23866
23867
23868
23869
23870
23871
23872
23873
23874
23875
23876
23877
23878
23879
23880
23881
23882
23883
23884
23885
23886
23887
23888
23889
23890
23891
23892
23893
23894
23895
23896
23897
23898
23899
23900
23901
23902
23903
23904
23905
07/23103
07123/03
07/23103
07/23/03
07/25/03
07/25/03
07/25103
07/25103
07/25/03
07/28103
07/28103
07/28103
07/28103
07/30/03
07130/03
07/30103
07/30103
07/31/03
07/31/03
07/31/03
07/31103
08/04103
08104/03
08104103
08/04103
08/04/03
08/04/03
08104/03
08107103
08107103
08109103
08109103
08109103
08114103
08114/03
08/14103
08114103
08119/03
08119/03
08119103
08/19/03
....................
..........
'.:.,.:.,.,.;.;.:.:.
::;:;:;:::::;:;:::;:;:;:::
.............
,"":::~:::,I,:,:~,:"::,::,,,"
. . . :::.:. !~:::
Arcee Partv & Tent Rental
Carl Bolander & Sons
Coleman Hull & vanVliet, PLLP
Amber Roth
Kenneth Gannnell
Jackie Oritz
Midwav Party Rental
MN Real Estate Journal
Purchase Power
Acclaim Benefits
Affinitv Plus Federal Credit Union
Jolmson Controls
Midwest Asphalt Corooration
Arden Hills DeveIODment Corooration
Christnnher Diemer
Hannv Faces Entertainment
Lindsav Steffensmeier
XeelEnCl1lV
Dahloren Shardlow and Uban
ADOlied Ecolo2ical Svcs. Inc.
Excensus LLC
Central Pension Fund
lCMA Retirement Trust-457
Lake Countrv Service Coooerative
Met Cotmcil Environmental Services
MN Dent of Health
MN Slate Treasurer
Moundsview Public Schools
Postmaster-St Paul
Ramsev County
Affinity Plus Federal Credit Union
B-Z Recvelin.. lno
Midwest AsDbah Corporation'
Acclaim Benefits
ICe Distribution Center
ICMA Retirement TTUSt-457
Ramsey County
Health Partners
I.U.O.B.l.ocaI49 Benefit FlUId
MN Mutual Life
Xcel EneT2V
Subtotal- Paid Claims
5079.27
810.50
879.48
24.00
41.92
21.09
57.49
136.00
938.00
734.65
3,963.87
672.06
981.2\
19248.50
53.72
100.00
48.00
5,030.86
6 992.60
6,912.31
1,688.00
1.228.80
1,081.23
5,748.17
1,262.25
3,243.00
3.226.52
300.00
2,000.00
80.\0
3 963.87
5,248.00
1 429.60
282.95
238.99
\,081.23
\,969.68
665.03
13-200.00
203.10
\,989.33
102855.38
Celebratimr: Arden Hills
Refund-Water Meter Rental
Mediation Svcs-Rochon vs AH
Youth Umnire-2 l!alllOS
DV Camera Tone
Exoense Reimbursement-CAH
Celebrati"" AH-Final Pvnmt
2 Year Subscription
Postal!e-Meter
MedicallDaveare Reimbursement
First AU2USt Pavrol1
CH-Reoair Boiler Pressure
Road Reoair Materials
First HalfProvertY Tax lne-2oo3
Rxnense Reimbursement
Permv Carnival-Final Pvrrmt
Youth Umnire-4llameS
Electric/Gas Service
. TCAAP-Prof SenricesIResearc:h
. TCAAP.Prof Services
. TCAAP:"Prof Services
Union Pension-July
First AU2USt Pavroll
Health Insurance Premium
SAC Chan!es-Julv
2003 Water Connect Fee
Buildinl! Permit SurchaN!:es-June
Refund Planninll Case Fee 03-21
Posta:l!:e-Pennit #1962
Chan2e in Use Fee
Second Au2Ust Pavroll
Residential Recvclina
Road Repair Materials
Medica.llDavcare Reimbursement
Building: Code Book lnserts
Second AU2USt PavrolJ
Fuel Purchases
Dentallnsurance-8eDtember
Union Insurance 09-11103
Life Insurance-.Seotember
Electric Service-Lift Stations
Note: ChCi:ks for unpaid claims totaJing$119,583.3S were mailed July 29. 2003
after approval at the July 28. 2003 Counctl Meeting. They were check Ilwnbers
23816-23864.
Paid Claims From Above_~
102,855.38
Add Unpaid Claims, Page 3-
346.319.06
Total Accounts Payable Oaims
for Council Approval, 08125103-
449 174.44
"Exp. Related 10 TCAAP Project.
PAGE I OF]
:::;;:;::;;::..
~~1
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 08/25/03 COUNCIL MEETING
PAGE20F3
.UNPAID Cl.AIMS REGISTER:
""~,~",,'I',~n.''riii,, ",'~!'!i!iii!ii""',,,',' :::;:;:;:;=::: """""""""""""'"",,',f'.'~"'l>rni!ili!i"!im"'""""n',',',',',,,,,,,,,""',',',',',',',',',',',',',','
23906 08/26103 A&L 8unerior Oualitv Sod 409.31 Sod Purchases
23907 08/26103 Accurate Press, Ine 1,368.00 Priotinp Services
23908 08126/03 AMBO 200.00 Memhersbln Dues
23909 08126103 Anderb'=-Lund Printin. Co. 3,023.54 Rec Guide Printin~-
23910 08/26103 Anfinson, Debra 100.00 Refund-ZK Basketball Caron
23911 08126/03 Animal Control Services Inc. 380.88 DoolCat Enforcernml-Juh,
23912 08126/03 Arama.rk Unifonn Service 70.12 CH Ruo Cleanina
23913 08/26/03 Arden Hills Tire & Service Center 200.93 Tires-Parks
23914 08/26/03 Bad2er Meter. me 2,662.50 Mini MobIle Service Aareement
23915 08/26/03 Beisswenllef's How-To Store 15.93 Filter
23916 08/26103 BFIofMN Ine 287.05 Waste Removal
23917 08126/03 Biff's, Inc. 477.78 Portable TOllets-Parks
23918 08/26/03 Brvan Rock Products, Ine 409.11 Red Ball Diamond-Field Mix
23919 08/26/03 Bvl Sandn 53.28 Mileaoe Reimbursement
23920 08/26/03 Citv of North Oaks 134.20 Sheriff's Breakfast
23921 08/26/03 Comorate Exoress 254.85 Office SunnlieslC~v Pa-
23922 08/26103 Coverall of the Twin Cities 1,238.60 CH Cleaninp" Service
23923 08126/03 DaviesINorthem Water Works 235.72 H drant R~ir KitlS,~lies
23924 08/26/03 fl.:mt of Administration 1,562.47 Phone Service
23925 08126/03 E-Z R~lin..lnc 4,855.00 Residential Recvclin.
23926 08/26/03 Ehler & Associates 656.25 OSA R~orta
23927 08/26/03 Enrooth, Stacv 38.86 FinalUB I
23928 08/26103 Forti, Benefits 499.26 Au~,.t Short & Lon. Term Di,abilitv
23929 08/26/03 Fra Dor Black Dirt & RecVf'le 91.06 Black Dirt
23930 08126103 Frattallone's Hardware 230.86 Iulv Purchases
23931 08126103 G.K.. Landscane Sunnlies Ine 281.16 Brown Mulch
23932 08126103 Galvin, Jim 1,120.00 Football r.~
23933 08/26103 Glenwood In.lewood 51.77 S "no:umter
23934 08126/03 r~her State One Call 111.60 Julv Service
23935 08/26103 Grain"""'", Ine 59.78 SlInnlies
23936 08/26103 Greener Pastures 660.00 Soccer FieJds~ Turf Maintenance
23937 08126/03 Hvdm Loonc 73.62 S lies
23938 08126103 Ideal Advertisine 555.00 Cotton Tees-Rec
23939 08126/03 ISD#621 119.58 BuildinD SnTV"rlTisor
23940 08126/03 I.U.O.E. Local 49 240.00 AUDlIst Union Dues
23941 08/26103 Johnson Controls 150.00 Control Panel Reset
23942 08126/03 Kath Auto Parts 106.22 Sunnlies
23943 08126/03 Kaul Zieurds 4117.00 ZK Basketball C'-
23944 08/26103 Lacrosse Unlimited 232.50 Lacrosse f'g-mn.
23945 08126103 Lake Johanna Vol Fire Deot 12,119.75 Air C~.'sors.s1a. 3 & 4
23946 08126103 L::iser, David 1 038.00 Basketball r.~
23947 08126/03 Lillie Suburban Newma'l'lt':1"l'l 376.50 Le~al Notices
Subtotal - Unoaid Claims - Palle 2 40,868.04
.
.
.
.
.
.
CITY OF ARDEN HILLS
ACCOUNTSPAYABLEC~SREPORT
TO BE APPROVED AT 08125103 COUNCIL MEETING
PAGE30F3
UNPAID CLAIMS REGISTER:
~: "''CKi:IMTI:,:I':':~:'::' ~:~ :~;!;~ :!:! :~;!;! ;~; :;:; ... <V:~::': ::::_N1s::::":'" ....................
::,:,: ....... .._----.............
...............
, .. ...... .................
23948 08126/03 McCollisteT & Co. 179.83 OillDrum Df'nosit
23949 08126/03 Met Council Environmental Services 36,053.33 Waste Water Service
23950 08/26/03 Michael MillerllSN 1144.00 'Jrnnire Services-Julv
23951 08/26/03 Midwest A~halt C= 232.03 Road Renair Materials
23952 08/26/03 Minnesota Thunder I 171.00 Thunder C.mn 2003
23953 08/26/03 MTI Distributiii.- Co. 24.85 Sunnlies
23954 08126/03 NCPERS Groun Ufe 60.00 AU2USt PERA Life
23955 08126/03 Nextel Connnunications 638.00 Cellular Phone Service
23956 08126103 North Metro In~tions~ Ine I 845.60 Iu)'" Electrical InS'I'lections
23957 08/26103 North Star InU Truck 405.02 Truck #16-Ren!lir Parts
23958 08126/03 Nose"M~ 120.00 Julv/Aulru..<;:t Newsletter
23959 08126/03 Office n;;;;o. 36.41 Office Sunnlies
23960 08126/03 Olde Town DeH 65.92 CC Worksession 7130
23961 08126/03 Olson~ Michelle 87.n MileaoeJEYnense Reimbursement
23962 08126/03 Pace AnaIvtical 319.00 JulvWaterTestino
23963 08126/03 POI 14,741.09 Citv Admin Search-Final Pavm~t
23964 08126/03 Purchase Power 509.39 Postaue-Meter
23965 08126/03 Olliek Silver 36.75 Deliverv Service
23%6 08126/03 Rams--;;;;- Countv 71 646.97 AUlmst law EnforcementIHwv 96 Utilitv Pro;
23967 08126/03 R05eville Parks & Recreation 160.00 Wild Mountain Trin 7/25
23%8 08126/03 Ro$eville Cihl of J 72,378.27 WateT Purchase 2003/JPA-MIS-Au2USl
23%9 08/26/03 S & S Worldwide 12.60 Plavomund Sunnlies
23970 08126/03 sar.... Kleen 350.00 Haz Waste Di~osal
23971 08/26/03 Scherer Bros. Lumber Crn-nrnmv 3.87 Hazelnut Bench RenalT
23972 08126/03 Shoreview cTtV of 340.00 Vallev FaiT Trin
23973 08/26/03 SM of Mon1ewood 272.64 CH Water Dama~-C1ean un
23974 08/26/03 Stewart Title ofMN. Inc 10.20 Reftmd-Final UB OvPTnavment
23975 08126/03 Suburban Prnrnme 12.00 Pronane
23976 08/26/03 Sun 1\rrf 175.73 Athletic Pro Seed Mix
23977 08126/03 Sundaram, Anm 99.00 Milea~ Reimbursement
23978 08/26/03 sweeo--;;;;; Pamela 169.96 MilealIC!Exnense Reimbursement
23979 08126/03 T.A. Schifskv & Sons, Ine 371.06 Curb Asohal!
23980 08/26/03 f~et Stores 89.24 Plawround Suoolies
23981 08126/03 TimeSaver Off Site Secretarial 946.55 Recording Secreh1rv
23982 08/26/03 United Rental 206.94 Fl'1uinment Rental
23983 08/26/03 Urion, Stf'nben . 109.69 Refund-Final UB Ovemavrnent
23984 08/26/03 USTA Northern Section 208.40 Tennis Shirts
23985 08/26/03 West Weld 1 07.95 Shoo Sunnlies
23986 08/26/03 White Bear Rental & Sales 67.56 Tiller Rental
23987 08/26/03 Y01.ttJ.o. CYnthia 42.40 Milea~ Reimbursement
Subtotal, Page 3 of 3 305,451.02
Sobtotal, Pa.. 2 of 3 40,868.04
Total Un-Id Claims 346'19.06
~~I
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URS
AGENDA ITEM 3.8
Thresher Square
700 Third Street South
Miuneapolis, MN 554] 5
Phone; (612) 370-0700
Fax; (612) 37(}-J378
To:
Aaron Parrish/Arden Hills
Int. City Administrator
File: 37951-023-1001
From: Gregory S. Brown
Arden Hills City Engineer
I>ate: August 20,2003
Subject: Pay Estimate #2
2003 Pavement Management Program
Ingerson Neighborhood
Karth Lake Neighborhood
Background
The City of Arden Hills awarded Amt Construction Company, Inc. of Hugo, MN the 2003
Pavement Management Program on June 9, 2003 for a total contract amount of $1,903,526.10.
Pay Estimate #1 for a total amount of $365,498.58 has been approved by the CounciL
Project Status
Karth Lake Neighborhood
The Contractor has completed all of the reconstruction of Pleasant Drive, Installed the
stormwater treatment structures and has completed all of the mill and overlay. A final walk
through of this neighborhood will take place shortly.
Ingerson Neighborhood
The Contractor has completed the majority of the storm sewer work and has installed curb and
gutter as well as base course paving on Cannon A venue, Tiller Lane, Hamline A venue, Ingerson
Court and Ingerson Road from Hamline to Fernwood. The Contractor is continuing with
removals of Carlton Drive, Femwood Street and the remaining section of Ingerson Road. Work
on the Femwood Channel and Hamline Channel will begin within the next week.
Recommendation
The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for Amt
Construction Company, Inc. of Hugo, MN in the amount of $592,874.75. A retainage of 5.00%
is being held for this project.
/
1
.
.
.
APPLICATION FOR PAYMENT
PAYMENT NO.2
j URS Copy
City Copy
Contractor Coo\!
Inspector Co>
Project:
Owner:
Owner No.:
Contractor:
2003 Pavement Management Program
City of Arden Hills
ARNT CONSTRUCTION
COMPANY, INC.
37951-023-0101
$1,903,526.10
$0.00
$1,903,526.10
$1,008,814.03
$0.00
$1,008,814.03
$50,440.70
$958,373.33
$365,498.58
$592,874.75
I hereby certify that all items and amounts shown are correct for the work completed to-
date.
Contractor: ARNT CONSTRUCTION COMPANY, INC.
By: Date:
BRW Job No.:
Application Date:
For Period Ending:
8/20/03
8/18/03
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 5.00% Retainage:
Amount Due To-Date:
Less Previous Payments:
Total Due This Application:
By:
u..-r-____
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
:5-/7-0<,
Date:
Page 1 of9
Payment
No.
1
Payment History
Payment
End-Date
7/5/03
Payment
Application
Date
719103
Amount
$365,498.58
Total Payments:
$365,498.58
Page 2 019
,
.
.
.
. Application for Payment: Itemization
ehedu,e: A-ROADWAY
Unit Contract Contract To-Date To-Date
No. IIem Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $96,000.00 0.70 $67,200.00 0.70 $67,200.00
2021.501
2 CLEARING TREE $200.00 64.00 $12,800.00 64.00 $12,800.00
2101.502
3 GRUBBING TREE $75.00 64.00 $4,800.00 64.00 $4,800.00
2101.507
4 REMOVE RCP PIPE SEWER (STORM) LF $12.00 1,134.00 $13,608.00 274.00 $3,288.00
2104.501
5 REMOVE WATER MAIN LF $16.00 113.00 $1,808.00 82.00 $1,312.00
2104.501
6 REMOVE CM!' PIPE CULVERTS AND APRONS LF $12.00 341.00 $4,092.00 195.00 $2,340.00
2104.501
7 REMOVE CURB AND GUTTER LF $1.50 1,671.00 $2,506.50 1,853.00 $2,779.50
2104.501
8 REMOVE GUARD RAIL.PLATE BEAM LF $6.00 201.00 $1,206.00 152.00 $912.00
2104.501
9 REMOVE BITUMINOUS PAVEMENT SY $1.25 30,400.00 $38,000.00 18,728.00 $23,410.00
2104.505
10 REMOVE 8lTUMINOUS DRIVEWAY PAVEMENT SY $2.00 1,888.00 $3,776.00 1,346.00 $2,692.00
2104.505
11 REMOVE CONCRETE DRIVEWAY SY $3.00 628.00 $2,484.00 323.00 $969.00
2104.505
. REMOVE RIP RAP CY $25.00 5.00 $125.00 5.00 $125.00
04.507
13 REMOVE CATCH BASIN EA $350.00 14.00 $4,900.00 9.00 $3,150.00
2104.509
14 REMOVE STORM MANHOLE EA $400.00 4.00 $1,600.00 2.00 $800.00
2104.509
15 REMOVE RCP APRON EA $800.00 12.00 $3,600.00 7.00 $2,100.00
2104.509
16 SAWING CONCRETE PAVEMENT (FULL DEPTH) LF $3.00 429.00 $1,287.00 179.00 $537.00
2104.511
17 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF $2.00 1,391.00 $2,782.00 702.00 $1,404.00
2104.513
18 SALVAGE SIGN TYPE C EA $50.00 28.00 $1,400.00 7.00 $350.00
2104.523
19 SALVAGE MAIL BOX EA $50.00 74.00 $3,700.00 3.00 $150.00
2104.523
20 COMMON EXCAVATION (PI CY $7.60 26,584.70 $202,043.72 21,200.00 $161,120.00
2105.501
21 SUBGRADE EXCAVATION (EV) CY $7.40 600.00 $4,440.00 0.00 $0.00
2104.507
22 SELECT GRANULAR BORROW (CV) CY $12.40 10,170.00 $126,108.00 7,000.00 $86,800.00
2105.522
23 COMMON BORROW (LV) CY $7.40 500.00 $3,700.00 0.00 $0.00
2105.523
24 STREET SWEEPER (WITH PICKUP BROOM) HR $125.00 150.00 $18,750.00 0.00 $0.00
_3610
AGGREGATE BASE, CLASS 5 TON $9.70 550.00 $5,335.00 0.00 $0.00
11.501
26 AGGREGATE BASE (CV), CLASS 5 (P) CY $22.70 6,780.40 $153,915.08 4,750.00 $107,825.00
2211.503
Page 3 of 9
Unit Conlract Contract To-Dale To-Dale .
No. lIem Unit Price Quantity Amount Quantity Amount
27 BITUMINOUS PATCHiNG MIXTURE TON $300.00 1.50 $450.00 20.00 $6,000.00
2231.501 $B,34O.8.
28 MILL BITUMINOUS SURFACE (2') Sy $1.30 7,959.40 $10,347.22 6,416.00
2232.501
29 BITUMINOUS DRiVEWAY Sy $22.00 1,355.00 $29,810.00 0.00 $0.00
2331.604
30 SAWEDISEALED JOINT LF $1.48 4,581.00 $6,779.88 0.00 $0.00
2331.603
31 TYPE LVWE35030B WEARING COURSE TON $30.70 4,223.00 $129,646.10 1,410.00 $43,287.00
MiXTURE
2360.501
32 TYPE LVNW35030C BASE COURSE MIXTURE TON $34.70 2.632.00 $91.330.40 1,810.00 $62.807.00
2360.502
33 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.70 1,145.00 $1,946.50 1,500.00 $2,550.00
2357.502
34 ADJUST CURB STOP BOX EA $152.00 94.00 $14,288.00 0.00 $0.00
2504.602
35 ADJUST WATER MAIN VALVE BOX EA $250.00 16.00 $4.000.00 0.00 $0.00
2504.602
36 RELOCATE HYDRANT EA $3.000.00 6.00 $18,000.00 0.00 $0.00
2504.602
37 CONNECT TO EXiSTING WATER MAIN EA $1,000.00 2.00 $2.000.00 2.00 $2,000.00
2504.602
38 6" PVC WATER MAIN LF $50.00 20.00 $1,000.00 85.00 $4,250.00
2504.603
39 8" PVC WATER MAIN IF $48.00 110.00 $5.280.00 0.00 $0.00
2504.603
40 WATER MAIN FITllNGS LB $3.00 50.00 $150.00 535.00 $1.605..
2504.608
41 ADJUST MANHOLE RING AND CASTING EA $400.00 28.00 $11.200.00 7.00 $2,800.00
2506.602
42 3" BITUMINOUS WALK SF $1.80 20,922.00 $33,475.20 0.00 $0.00
2521.511
43 CONCRETE CURB AND GUTTER OESlGN 8418 IF $7.50 9,172.00 $68,790.00 5,423.00 $40.672.50
2531.501
44 CONCRETE CURB AND GUTTER DESIGN 8618 IF $7.40 7.025.00 $51.985.00 3,137.00 $23,213.80
2531.501
45 6" CONCRETE DRIVEWAY PAVEMENT SY $38.00 640.00 $24,320.00 225.00 $8,550.00
2531.507
46 6" CONCRETE DRIVEWAY APRON SY $38.50 757.00 $29.144.50 212.00 $8,162.00
2531.507
47 REMOVE AND REPLACE 8618 CURB LF $16.00 250.00 $4,000.00 2,066.00 $33,056.00
2531.603
48 CONCRETE PEDESTRIAN RAMP TYPE A EA $340.00 2.00 $680.00 0.00 $0.00
2531.602
49 FURNISH AND iNSTAll MAILBOX AND SUPPORT EA $150.00 105.00 $15,750.00 0.00 $0.00
2540.602
50 6 FT WIRE FENCE DESiGN SPECIAL VINYL LF $48.00 110.00 $5.280.00 0.00 $0.00
COATED
2557.501
51 F&I SIGN PANEL TYPE C SF $20.00 211 .30 $4,226.00 0.00 $0.00
2564.531
52 INSTALL SiGN TYPE C EA $50.00 2.00 $100.00 0.00 $0.00
2564.602 $0..
53 24" STOP LINE WHITE-EPOXY LF $12.00 62.50 $750.00 0.00
2564.603
54 BALE CHECK EA $6.00 12.00 $72.00 0.00 $0.00
2573.501
Page 4 of 9
f UnR Contract Contract To-Date To-Date
No. Item UnR Price Quantity Amount Quantity Amount
55 FLOATING SILT CURTAIN LF $18.00 390.00 $7,020.00 0.00 $0.00
2573.505
. SILT FENCE, TYPE HEAVY DUTY LF $2.60 5,253.00 $13,657.80 217.00 $56420
2573.502
57 ROCK CONSTRUCTION ENTRANCE EA $1,200.00 4.00 $4,800.00 0.00 $0.00
2573.602
58 SODDING, TYPE LAWN SY $2.80 16,578.00 $46,418.40 2,618.00 $7,330.40
2575.505
Subtotal: $1 ,322,663.30 $742,052.20
Schedule: B - STORM DRAINAGE
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
1 M081LlZATION LS $76,000.00 0.30 $22.800.00 0.30 $22,800.00
2021.501
2 SAlVAGE AND REPLACE WALKING 8RIDGE EA $5,000.00 1.00 $5,000.00 0.00 $0.00
2104.523
3 COMMON CHANNel EXCAVATION CY $9.14 3,083.00 $28,178.62 0.00 $0.00
2105..511
4 FERNWOOD CHANNEL GRADING LS $9,420.00 1.00 $9,420.00 0.00 $0.00
2105.601
5 HAMLINE CHANNEL GRADING LS $7,880.00 1.00 $7,880.00 0.00 $0.00
2105.601
6 RAlNGAADEN GRADING EA $2,200.00 5.00 $t1,OOO.OO 0.00 $0.00
2105.602
7 CONSTRUCT EARTH WEIR LS $4,710.00 1.00 $4,710.00 0.00 $0.00
_".601
12' RC PIPE APRON EA $300.00 6.00 $1,800.00 0.00 $0.00
2501.515
9 IS' RC PIPE APRON EA $330.00 3.00 $990.00 1.00 $330.00
2501.515
10 18' RC PIPE APRON EA $375.00 3.00 $1,125.00 2.00 $750.00
2501.515
11 24' RC PIPE APRON EA $525.00 1.00 $525.00 2.00 $1,050.00
2501.515
12 36' RC PIPE APRON EA $975.00 3.00 $2,925.00 1.00 $975.00
2501.515
13 44' RC PIPE APRON EA $1,000.00 4.00 $4,000.00 4.00 $4,000.00
2501.515
14 IS' TRASH GUARD FOR 15' PIPE APRON EA $280.00 1.00 $280.00 1.00 $280.00
2501.602
15 18' TRASH GUARD FOR 18' PIPE APRON EA $325.00 1.00 $325.00 2.00 $650.00
2501.602
16 36' TRASH GUARD FOR 36' PIPE APRON EA $960.00 1.00 $960.00 1.00 $960.00
2501.602
17 44' TRASH GUARD FOR 44' PIPE APRON EA $860.00 4.00 $3,400.00 4.00 $3,400.00
2501.602
18 44' RC ARCH PIPE SEWER DESIGN 3006 CL HI LF $100.00 128.00 $12,800.00 130.00 $13,000.00
2503.541
19 4' PERFORATED PVC PIPE DRAIN LF $10.00 2,200.00 $22,000.00 800.00 $8,000.00
2502.541
20 8' PERFORATED PVC PIPE DRAIN LF $25.00 25.20 $630.00 0.00 $0.00
.~1
18' PERFORATED PVC PIPE DRAIN LF $40.00 252.70 $10,108.00 115.00 $4,800.00
2502~1
22 12' RC PIPE SEWER DESIGN 3006 CL V LF $25.00 440.40 $11 ,010.00 293.00 $7,325.00
2503.541
Page 5 of 9
...
Unit Contract Contract To-Date To-Date .
No. Item Unit PrIce Quantity Amount Quantity Amount
23 15" RC PIPE SEWER DESIGN 3006 CL III LF $27.00 84.00 $2,268.00 54.00 $1,458.00
2503.541 $27,330.00.
24 18" RC PIPE SEWER DESIGN 3006 CL III LF $30.00 903.60 $27,108.00 911.00
2503.541
25 24" RC PIPE SEWER DESIGN 3006 CL III LF $37.00 433.20 $16,028.40 115.50 $4,273.50
2503.541
26 V" RC PIPE SEWER DESIGN 3006 CL III LF $46.50 65.30 $3,036.45 0.00 $0.00
2503.541
27 33" RC PIPE SEWER DESIGN 3006 CL III LF $72.00 396.70 $28,562.40 0.00 $0.00
2503.541
28 36' RC PIPE SEWER DESIGN 3006 CL III LF $87.00 276.20 $24,029.40 156.00 $13,572.00
2503.541
29 8' HDPE PIPE LF $20.00 60.00 $1,200.00 0.00 $0.00
2500.60.
30 12" HDPE PIPE LF $25.00 60.00 $1,500.00 0.00 $0.00
2503.603
31 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $295.00 59.31 $17,496.45 38.00 $11,210.00
48-4020
2506.501
32 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $318.20 5.50 $1,75D.l0 5.46 $1,737.37
544020
2506.501
33 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $340.00 17.30 $5,882.00 11.95 $4,063.00
60-4020
2506.501
34 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $497.00 13.70 $8,808.90 5.88 $2,922.36
66-4020
2506.501
35 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $497.00 22.00 $10,934.00 0.00 $0.00.
724020
2506.501
38 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $156.00 53.18 $8,296.08 20.10 $3,135.60
2X3
2506.501
37 CONSTRUCT DRAINAGE STRUCTURE 4006 H EA $900.00 1.00 $900.00 0.00 $0.00
2506.500
38 CASTING ASSEM9L Y EA $400.00 33.00 $13,200.00 8.00 $3,200.00
2506.516
39 FURNISH AND INSTALL V281 (STS.2) EA $36,000.00 1.00 $36,000.00 1.00 $36,000.00
2506.602
40 FURNISH AND INSTALL V2Bl (STS-3) EA $48,000.00 1.00 $48,000.00 1.00 $48,000.00
2506.602
41 FURNISH AND INSTALL UNISTORM ISTS.I) EA $24,000.00 1.00 $24,000.00 1.00 $24,000.00
2506.602
42 CONNECT TO EXISTING STORM SEWER EA $750.00 2.00 $1,500.00 1.00 $750.00
2506.602
43 INSTALL INFilTRATION SHIELD (CATCH EA $350.00 36.00 $12,600.00 0.00 $0.00
BASII'lIMANHOLE)
2506.602
44 RANDOM RIPRAP cu.sS III CY $100.00 60.00 $6,000.00 30.00 $3,000.00
2511.501
45 RANDOM R1PRAP cu.sS III (RIVER RUN CY $140.00 200.00 $28,000.00 100.00 $14,000.00
BOULDERS)
2511.501
46 GEOTEXTILE FABRIC SY $6.00 600.00 $3,600.00 0.00 $0.00.
2111.515
Subtotal: $490,556.80 $266,761.63
Page 6 of 9
Schedule: C - LANDSCAPING
Unit Contract Contract To-Date To-Date
- Item Unit Price Quantity Amount .auanlity Amount
CONIFEROUS TREE 6 FT HT 8&B (BLACK HILLS TREE $250.00 26.00 $6,500.00 0.00 $0.00
SPRUCE)
2571..501
2 CONIFEROUS TREE 6 FT HT 8&B (EASTERN TREE $250.00 32.00 $8,000.00 0.00 $0.00
RED CEDAR)
2571.501
3 DECIDUOUS TREE 2.5" CAL 8&B (CELEBRATION TREE $440.00 12.00 $8,280.00 0_00 $0.00
MAPlE)
2571.502
4 DECIDUOUS TREE 2.5" CAL B&8 TREE $430.00 11.00 $4,730.00 0.00 $0.00
(NORTHWOODS MAPLE)
2571.502
5 DECIDUOUS TREE 2.5" CAL B&8 (HERITAGE TREE $420.00 20.00 $8,400.00 0.00 $0.00
RIVER BIRCH)
2571.502
6 ORNAMENTAL TREE 6 FT HT B&B (AUTUMN TREE $286.00 25.00 $7,150.00 0.00 $0.00
BRILLIANCE SERVICEBERRY)
2571.503
7 DECIDUOUS SHRUB #5 CONT (WHITE SHR $48.00 88.00 $4,224.00 0.00 $0.00
SNOWBERRY)
2571.50S
8 DECIDUOUS SHRUB #5 CONT (GLOSSY BLACK SHR $48.00 51.00 $2,448.00 0.00 $0.00
CHOKEBERRY)
2571.505
9 DECIDUOUS SHRUB #5 CONT (WITCHHAZEL) SHR $48.00 8.00 $384.00 0.00 $0.00
2571.505
10 DECIDUOUS SHRUB #5 CONT(NANNYBERRY SHR $48.00 8.00 $384.00 0.00 $0.00
.,_505VI8URUM)
11 DECIDUOUS SHRUB #5 CONT (CARDINAL SHR $48.00 22.00 $1,056.00 0.00 $0.00
DOGWOOD)
2571.505
12 PERENNIAL (BIG BLUESTEM) PLAN $4.50 120.00 $540.00 0.00 $0.00
2571.507
13 PERENNIAL (LITTLE BLUESTEM) PLAN $4.50 310.00 $1,395.00 0.00 $0.00
2571.507
14 PERENNIAL 1 GAL CONT (JOE PYE WEED) PLAN $14.00 195.00 $2,730.00 0.00 $0.00
2571.507
15 PERENNIAL (BLUE FLAG IRIS) PLAN $11.00 690.00 $7,590.00 0.00 $0.00
2571.507
16 PERENNIAL 1 GAL CONT (BLACK EYED PlAN $14.00 100.00 $1,400.00 0.00 $0.00
SUSANS)
2571.507
17 PERENNIAL (BEAKED SEDGE) PLAN $4.00 425.00 $1,700.00 0.00 $0.00
2571.507
18 PERENNIAL (BEBS'S SEDGE) PLAN $4.00 575.00 $2,300.00 0.00 $0.00
2571.507
19 PERENNIAL (VENUS ASTILBE) PLAN $7.00 170.00 $1,190.00 0.00 $0.00
2571.507
20 PERENNIAL (TURTLEHEAD) PLAN $7.00 375.00 $2,625.00 0.00 $0.00
2571.507
21 CONSTRUCTION FENCE LF $3.00 1,000.00 $3,000.00 0.00 $0.00
2575..603
. MUlCHMATERlAL SY $40.00 250.00 $10,000.00 0.00 $0.00
75.604-
23 GEOJUTE SY $3.00 650.00 $1,950.00 0.00 $0.00
2575.604
Page7of9
-------------------
Unit Contract Contract To-Date To-Dale
No. Item Unit PrIce Quantity Amount Quantity Amount "
24 SEED MIXTURE II30B LB $8.20 650.00 $5,330.00 0.00 $0.00
2575.60B $0:00 .
Subtotal: $90,306.00
Grand Total: $1,903,526.10 $1,008,814.03
.
.
Page 8 of 9
,
Application for Payment: Itemization Summary
. Contract To-Date Amount of
Schedule Amount Work Completed
A. ROADWAY $1.=,663.30 $742.052.20
B . STORM DRAINAGE $490,556.80 $266.761.83
C - LANDSCAPING $90,306.00 $0.00
Grand Total: $1.903.526.10 $1,008,814.03
.
.
Page 9 019
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I
.
.
.
URS
BRW, Inc.
AGENDA ITEM 3.C
URS
Thresher Square
700 Third Street South
Minneapolis. MN 554 ] 5
Phone; (612)370-0700
Fax; (612) 370-1378
To:
Aaron Parish Arden Hills
Interim City Administrator
File: 37951-025-0101
From: Gregory S. Brown
Arden Hills City Engineer
Date: August 20, 2003
Subject: Pay Estimate #1 (Final Payment)
2003 Seal Coating Project
Background
The City of Arden Hills awarded Pearson Bros., Inc., of Loretto, MN the 2003 Seal Coating
Project on June 9, 2003 for a total contract amount of $33,300.67.
Project Status
The Contractor has successfully completed all of the seal coating work and the City crews have
swept up the excess aggregate.
Recommendation
The Arden Hills City Engineer recommends the Council approve Pay Estimate #1 (Final
Payment) for Pearson Bros., Inc., of Loretto, MN in the amount of $33,056.76. All retain age for
this project has been released. .
~Y
.
.
.
APPLICATION FOR PAYMENT
PAYMENT NO.1
Project:
Owner:
Owner No.:
Contractor:
BRW Job No.:
2003 Seal Coating
City of Arden Hills
,( URS Copy
City Copy
Contractor Copy
Inspector Copy
PEARSON BROS., INC.
37951-025-0101
FINAL PAYMENT
Application Date:
For Period Ending:
8/25/03
8/15/03
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
less 0.00% Retainage:
Amount Due To-Date:
Less Previous Payments:
Total Due This Application:
$33,300.64
$0.00
$33,300.64
$33,056.76
$0.00
$33,056.76
$0.00
$33,056.76
$0.00
$33,056.76
I hereby certify that all items and amounts shown are correct for the work completed to-
date.
Contractor: PEARSON BROS., INC.
By: Date:
The work on this project and the application-for payment have been reviewed and the
amount shown is recommended for payment.
By:
Date:
?l-/'l-t:? 3
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
Page 1014
,
Application for Payment: Itemization
ehedUle: A. Seal Coating
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quanllty Amount
1 Bituminous Seal eoat With Aggregate SY $0.49 68,309.00 $33,300.64 67,808.74 $33,056.76
2101.507
Subtotal: $33,300.64 $33,056.76
Grand Total: $33,300.64 $33,056.76
.
.
Page 3 of 4
Application for Payment: Itemization Summary
Schedule
Contract To-Date Amount of
Amount Work Completed
$33,300.64
$33,056.76
A - Seal Coating
Grand Total:
$33,300.64
$33,056.76
Page4of4
,
.
.
.
,I
.
.
.
URS
BRW, Inc.
AGENDA ITEM 3.0
URS
Thresher Square
700 Third Street South
Minneapolis, MN 554] 5
Phone: (6]2) 370-0700
Fax: (612) 370-1378
To:
Aaron Parrish/Arden Hills
Interim City Administrator
File: 37951-024-0101
From: Gregory S. Brown
Arden Hills City Engineer
Date: August 19,2003
Subject: Pay Estimate #1
2003 Sanitary Sewer Rehabilitation Project
Lift Station #5 Reconstruction
Lift Station #2 Reconstruction
Background
The City of Arden Hills awarded Jay Bros., Inc. of Forest Lake, MN the 2003 Sanitary Sewer
Rehabilitation Project on May 27, 2003 for a total contract amount of $284,788.00.
Project Status
Lift Station #5 Reconstruction
The Contractor has successfully installed and maintained a bypass for this lift station in
order to remove all existing pumps, plumbing, and building materials. They have also
installed the new plumbing and pumps and are now in the process of installing the control
panel and slab top. Once these items are finished the bypass will be removed and the lift
station will become operational.
Lift Station #2 Reconstruction
The Contractor has completed an excavation of the pipes needed to install the bypass
once lift station #5 is complete. They have also done some work on the building in order
to demolish it once the station is on bypass. Work on both lift stations will be done in
mid-September.
Recommendations
The Arden Hills City Engineer recommends the Council approve Pay Estimate #1 for Jay Bros.,
Inc, of Forest Lake, MN in the amount of $115,025.29. A retainage of 5.00% is being held for
this project.
.
.
.
.
APPLICATION FOR PAYMENT
PAYMENT NO.1
Project:
2003 San~ary Sewer Rehabilitation
Lift Station #5 Reconstruction
Lift Station #2 Reconstruction
City of Arden Hills
Owner:
Owner No.:
Contractor:
BRW Job No.:
JAY BROS., INC.
37951-024-0101
Application Date:
For Period Ending:
8/18/03
8/15/03
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 5.00% Retaina.ge:
Amount Due To-Date:
Less Previous Payments:
Total Due This Application:
$284,788.00
$0.00
$284,788.00
$121,079.25
$0.00
$121,079.25
$6,053.96
$115,025.29
$0.00
$115,025.29
./IJRS ~
ClIr~
eon......CCIpJ
~Oopy
I hereby certify that all items and amounts shown are correct for the work completed to-
date.
Contractor:
By:
JAY BROS., INC.
~~- t:t
Date: S-I'8,-o3
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
Date:
By:
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
! 18-~ '3
Page 1 of 5
.
Unit Contract Contract To-Date To-Date
No. Rem UnR Prlce Quantity Amount Quantity Amount
27 Uh Slalion No. 5 Electrical System LS $31,036.00 1.00 $31,036.00 0.50 $15,518.00
2503.603 $3,055.00.
28 Furnish and Install Wolking PlaUorm and Raings EA $3,055.00 2.00 $8,110.00 1.00
2603.603
29 Recoostruct Invert EA $2.400.00 4.00 $9,600.00 2.00 $4,800.00
2503.603
30 Temporary Construction Fence LF $4.25 800.00 $3,400.00 225.00 $956.25
2573.502
31 SlIt Fence Type Heavy Duly LF $3.00 600.00 $1,800.00 163.00 $489.00
2573.502
32 Site Grading (80th U1I Slalions) LS $2,000.00 1.00 $2,000.00 0.00 $0.00
2575.502
33 Seedwl4'Topsoll SY $2.30 1,000.00 $2,300.00 0.00 $0.00
2575.502
Subtotal: $284,788.00 $121,079.25
Grand Total: $284,788.00 $121,079.25
.
.
Page 4 0/5
,
Application for Payment: Itemization Summary
.
.
.
Schedule
Contract To-Date Amount of
Amount Work Completed
$121,079.25
A. Lift Station #2 and #5 Reconstruction
$2134,788.00
Grand Total:
$121,079.25
$2134,788.00
Page 5 of 5
,
URS
. BRW, Inc.
AGENDA ITEM 3.E
URS
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
Aaron Parrish! Arden Hills
Interim City Administrator
File: 37951-022-0101
From: Gregory S. Brown
Arden Hills City Engineer
Date: August 20, 2003
Subject: Pay Estimate #7
2002 Sanitary Sewer and Water Main Rehabilitation Project
.
Background
The City of Arden Hills awarded Visu-Sewer Clean & Seal of Fridley, MN the 2002 Sanitary
Sewer and Water Main Rehabilitation Project on August 12, 2002 for a total contract amount of
$246,435.50. Change Order (1) One was approved on March 10,2003 in the amount of
$84,992.50 to complete the remaining 8-inch lines in the project area, increasing the contract to
$331,428.00. Pay Estimates #1 through #7, for a total of $275,377.71 have been approved by the
Council.
Project Status
Water Main
The Contractor has completed the directional boring, connection of the watennain and all
associated items. The line is now functional.
Sanitary Sewer
The Contractor has completed the manhole adjustments and relining.
Sanitary Sewer Test and Seal
The Contractor is essentially complete with the original scope of work. And has
completed a majority of the change order work and is scheduled to complete all work by
mid September.
.
Recommendations
The Arden Hills City Engineer recommends the Council approve Pay Estimate #7 for Visu-
Sewer Clean & Seal of Fridley, MN in the amount of $10,259.76. A retain age of 5.00% is being
held for this project.
,/
.
.
.
APPLICATION FOR PAYMENT
PAYMENT NO.8
URS Copy
V City Copy
Contractor Copy
Inspector Copy
Project:
Owner:
Owner No.:
Contractor:
2002 Sanitary Sewer and Water Main Rehabilitation Project
City of Arden Hills
VISU-SEWER CLEAN &
SEAL, INC.
37951-022-0101
SRW Job No.:
Application Date:
For Period Ending:
8/25/03
8115103
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 5.00% Retainage:
Amount Due To-Date:
Less Previous Payments:
Total Due This Application:
$246,435.50
$84,992.50
$331,428.00
$300,671.02
$0.00
$300,671.02
$15,033.55
$285,637.47
$275,377.71
$10,259.76
I hereby certify that all items and amounts shown are correct for the work completed to-
date.
Contractor: VISU-SEWER CLEAN & SEAL, INC.
By;
Date;
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
Date:
1-/1-03
By:
APPROVED FOR PAYMENT
Owner; City of Arden Hills
By:
Date;
Page 1 of 5
Payment History .
Payment
Payment Payment Application
No. End-Date Date Amount
1 9/30102 10/15/02 $65,624.57
2 10131102 11/12/02 $49,865.50
3 12/30102 1/3/02 $49,691.42
4 1/31/03 2/10/03 $28,701.40
5 2/28103 311 0103 $25,914.97
6 3/31/03 4/14/03 $41,843.84
7 5/2/03 5/27/03 $13,736.01
Total Payments: $275,377.71
.
e
Page 2 ol5
Application for Payment: Itemization
ehedule: A - WATER MAIN
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $5,500.00 1.00 $5,500.00 1.00 $5,500.00
2021.501
2 ABANDON 8' DIP IN CASING LF $2.50 100.00 $250.00 0.00 $0.00
2104.501
3 REMOVE EXISTING 8' DIP WATER MAIN LF $2.50 1,260.00 $3,150.00 1,168.00 $2,920.00
2104.501
4 DIRECTIONAL BORE 8' PEP WATER MAIN LF $29.50 170.00 $5,015.00 149.16 $4,40022
2503.541
5 3/4' PVC WA TEA SERVICE LF $31.50 60.00 $1 ,890.00 5.00 $157.50
2503.603
6 3/4' PVC SERVICE WITH CURB STOP EA $1,575.00 1.00 $1,575.00 1.00 $1,575.00
2503..603
7 6' PVC WATER MAiN LF $50.00 10.00 $500.00 10.00 $500.00
2503.603
8 8' PVC WATER MAIN LF $29.50 1,120.00 $33,040.00 1,168.00 $34,456.00
2503.600
9 DIP FlmNGSIWRAPPED LB $4.00 500.00 $2,000.00 500.00 $2,000.00
2504.602
10 INSTAUl HYDRANT 16' GATE VALVE EA $4,200.00 1.00 $4,200.00 1.00 $4,200.00
2504.602
11 CONNECT TO EXISTING EA $2,625.00 2.00 $5,250.00 2.00 $5,250.00
2504.602
. TRAFFIC CONTROL LS $2,100.00 1.00 $2,100.00 1.00 $2,100.00
3.601
13 BALE CHECK EA $0.01 50.00 $0.50 0.00 $0.00
2573.501
14 SOD WITH 4' TOPSOIL SY $0.01 1,110.00 $11.10 1,110.00 $11.10
2575.501
15 SIL TFENCE LF $2.00 200.00 $400.00 0.00 $0.00
2575.502
16 SEEDING WITH MULCH AC $1.00 0.60 $0.60 0.60 $0.60
2575.505
Subtotal: $64,88220 $63,070.42
Schedule: B, SANITARY SEWER RELINING
Unit Contract Contract To-Date To-Date
No. item Unit PrIce Quantity Amount Quantity Amount
1 MOBIUZATlCN LS $1,330.00 1.00 $1,330.00 1.00 $1,330.00
2021.501
2 10' VCP RELINE LF $26.00 1,380.00 $35,880.00 1,378.00 $35,628.00
??oo.000
3 12' VCP RHINE LF $26.00 600.00 $15,600.00 612.00 $15,912.00
??oo.000
4 REMCVE MANHOLE STEPS EA $50.00 35.00 $1,750.00 45.00 $2,250.00
2104.509
5 INSTALL MANHOLE STEPS EA $81.00 35.00 $2,835.00 30.00 $2,430.00
~602
.602 REBUILD MANHOLE INVERT EA $1,100.00 3.00 $3,300.00 0.00 $0.00
7 ADJUST RINGS AND CASTING EA $525.00 9.00 $4,725.00 9.00 $4,725.00
2506.602
Page 3 ol5
~--_._. - ~
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
8 CHIMNEY SEAL EA $485.00 9.00 $4,365.00 9.00 $4,365.00
2506.602 $66,840.00.
Subtotal: $69,785.00
Schedule: C . TEST AND SEAL (CO #1 UPDATED)
Unit Contract Contract To-Date To-Date
No. item Unit PrIce Quantity Amount Quantity Amount
1 MOBILIZATION LS $3,000.00 1.00 $3,000.00 1.00 $3,000.00
2021.501
2 JOiNT TEST 8' EA $27.50 4,965.00 $138,537.50 3,840.00 $105,600.00
2503.602
3 JOINT TEST 10' EA $35.00 25.00 $875.00 0.00 $0.00
2500.602
4 JOINTTEST 18' EA $55.00 275.00 $15,125.00 312.89 $17 ,2OB.95
2503.602
5 JOINT TEST 21' EA $65.00 185.00 $12,025.00 146.93 $9,550.45
2503.602
6 JOINT SEAL 8' GAL $9.30 2,330.00 $21,669.00 3,222.50 $29,969.25
2500.602
7 JOINT SEAL 10' GAL $9.30 10.00 $93.00 0.00 $0.00
2500.502
8 JOINT SEAL 18' GAL $9.30 207.00 $1.925.10 72.00 $689.80
2503.602
9 JOINT SEAL 21' GAL $9.30 184.00 $1,711.20 275.50 $2,562.15
2503.602
10 MANHOLE SEAL CHEMiCAL GAL $38.00 100.00 $3,800.00 57.90 $2,200.20
2506.602 .
Subtotal: $196,760.80 $170,760.80
Grand Total: $331,428.00 $300,671.02
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Application for Payment: Itemization Summary
. Contract To-Date Amount of
Schedule Amount Work Completed
A- WATER MAIN $64,882.20 $63,070.42
B - SANITARY SEWER RELINING $69,785.00 $66,640.00
C. TEST AND SEAL (CO #1 UPDATED) $196,760.80 $170,780.80
Grand Total: $331,428.00 $300,671.02
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URS
BRW, lnc,
AGENDA ITEM 3.F
URS
Thresher Square
700 Third Slreel South
Minneapolis, MN 55415
Phone: (612)37~0700
Fax: (612) 37~1378
To:
Aaron Parish Arden Hills
Interim City Administrator
File: 37951-020-0101
From: Gregory S. Brown
Arden Hills City Engineer
I>ate: August 20, 2003
Subject: Pay Estimate #4 (Final Payment)
2002 Pavement Management Program
-Hunter's Court
-Waldon Place
Background
The City of Arden Hills awarded T.A. Schifsky and Sons of North St. Paul, MN the 2002
Pavement Management Program on July 29,2002 for a total contract amount of $160,416.50.
Pay Estimate #1 through #3 for a total of $150,252.16 have been approved by the Council.
Project Status
The Contractor has completed all of the roadway work and restoration as well as the punchlist
items.
Recommendation
The Arden Hills City Engineer recommends the Council approve Pay &timate #4 (Final
Payment) forT.A. Schifsky and Sons of North St. Paul, MN in the amount of $9,794.01. All
retainage for this project has been released. .
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Project:
Owner:
Owner No.:
Contractor:
vURS Copy
City Copy
Contractor Copy
Inspector Co,,,,
2002 Pavement Management Program for Hunters Court and Waldon Place .
City of Arden Hills
APPLICATION FOR PAYMENT
PAYMENT NO, 4
FINAL PAYMENT
SRW Job No.:
T. A. SCHIFSKY AND SONS
INC.
37951-020-0101
Application Date:
For Period Ending:
8/25/03
7/31/03
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 0.00% Retainage:
Amount Due To-Date:
Less Previous Payments:
Totai Due This Application:
$160,416.50
$0.00
$160,416.50
$160,046.17
$0.00
$160,046.17
$0.00
$160,046.17
$150,252.16
$9,794.01
I hereby certify that all items and amounts shown are correct for the work completed to-
date.
Contractor: T. A. SCHIFSKY AND SONS INC.
By:
Date:
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
Date:
ff-ll-tJ)
By:
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
Page 1 of 5
Payment History
Payment .
Payment Payment Application
No. End-Date Date Amount
1 9/30/02 1 0/15/02 $83,322.60
2 10/31/02 11112/02 $37,507.39
3 1113/03 1/6/03 $29.422.17
Total Payments: $150,252.16
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Application for Payment: Itemization
ehedule: A.ROADWAY
Unit Contract Contract To--Date To-Date
No. item Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $8.000.00 1.00 $8,000.00 1:00 $8,000.00
202.1.501
2 REMOVE CONCRETE CURB AND GUTTER LF $2.00 1,484.00 $2,968.00 1 ,484.00 $2,968.00
2104.501
3 REMOVE BITUMINOUS PAVEMENT SY $2.00 3,607.00 $7,214.00 3,607.00 $7,214.00
2104.503
4 REMOVE DRIVEWAY PAVEMENT (BITUMINOUS) SY $3.00 311.00 $933.00 311.00 $933.00
2104.503
5 REMOVE DRIVEWAY PAVEMENT (CONCRETE) SY $4.00 17.00 $68.00 17.00 $88.00
2104.505
6 REMOVE AND REiNSTALL BASKETBAUL HOOP EA $200.00 2.00 $400.00 2.00 $400.00
AND POST
2104.509
7 SAWCUT CONCRETE PAVEMENT (FULL DEPTH) LF $10.00 15.00 $150.00 16.30 $163.00
2104.511
8 SAWCUT BITUMiNOUS PAVEMENT (FULL LF $4.00 391.00 $1 ,584.00 337.70 $1,350.60
DEPTH)
2104.513
9 SALVAGE SiGNS AND POSTS EA $50.00 2.00 $100.00 0.00 $0.00
2104.523
10 SALVAGE MAIlBOX EA $50.00 16.00 $800.00 16.00 $800.00
2104.523
. COMMON EXCAVATION (P) CY $8.40 2,170.00 $13,888.00 2,170.00 $13,888.00
05.501
12 SUBGRADEEXCAVATION CY $7.50 100.00 $750.00 0.00 $0.00
2105.507
13 SELECT GRANULAR BORROW (CV) CY $10.00 1,310.00 $13,100.00 1,310.00 $13,100.00
2105.522
14 LANDSCAPE RESTORATON LS $100.00 1.00 $100.00 1.00 $100.00
2105.601
15 STREET SWEEPER (WITH PICKUP BROOM) HR $100.00 5.00 $500.00 1.50 $150.00
2123.601
16 AGGREGATE CLASS V 100% CRUSHED TON $15.00 50.00 $750.00 0.00 $0.00
L1MEROCK
2211.501
17 AGGREGATE BASE CLASS V, l00%CRUSHED CY $23.00 909.00 $20,907.00 1,178.00 $27,094.00
L1MEROCK (CV)
2211.502
18 CONCRETE DAIVEWAY APRON SY $40.70 170.00 $6,919.00 132.80 $6,404.96
2301.503
19 TYPE 41 BITUMINOUS MIXTURE DRIVEWAY SY $19.00 131.00 $2,489.00 277.50 $5,272.50
PAVEMENT
2321.511
20 TYPE L VNW35035C BASE COURSE MIXTURE TON $45.00 422.00 $18,990.00 426.07 $19,173.15
2350.609
21 TYPE L VWE35035C WEARiNG COURSE TON $48.00 422.00 $20,256.00 368.22 $17,674.56
MIXTURE
2350.609
. BITUMINOUS MATERIAL FOR TACK COAT GAL $2.00 183.00 $366.00 183.00 $366.00
7.502
3 REINSTAUl EXISTING MAILBOXES EA $50.00 16.00 $800.00 16.00 $800.00
2412.602
24 CONCRETE CURB AND GUTTER DESiGN 5518 LF $10.25 1,490.00 $15,272.50 1,484.00 $15,211.00
2531.501
Page 3 of 5
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Unit Contract Contract To-Date To-Date .
No. Item Unit Price Quantity Amount Quantity Amount
25 6' CONCRETE DRIVEWAY PAVEMENT SY $44.00 10.00 $440.00 7.80 $343.20
2531.507 $1,000..
26 TRAFFIC CONTROL LS $1,000.00 1.00 $1,000.00 1.00
2563.604
27 BALE CHECKS EA $10.00 20.00 $200.00 0.00 $0.00
2573.501
28 SILT FENCE, TYPE HEAVY DUTY LF $2.00 160.00 $320.00 50.00 $100.00
257M"
29 SODDING, TYPE LAWN WITH 4' TOPSOiL SY $5.00 1,300.00 $8,500.00 1,122.00 $5,610.00
2575.502
30 BITUMINOUS PAVEMENT JOINT SAW AND SEAL LF $2.50 718.00 $1,790.00 0.00 $0.00
??oo.000
Subtotal: $147.534.50 $147,184.17
Schedule: B . STORM DRAINAGE
Unit Contract Contract To-Date To-Date
No, item Unit Price Quantity Amount Quantity Amount
1 REMOVE PIPE (STORM SEWER) LF $55.00 12.00 $660.00 12.00 $660.00
2104..501
2 REMOVE DRAINAGE STRUCTURE EA $410.00 2.00 $820.00 3.00 $1,230.00
2104.509
3 MUCK EXCAVATION CY $16.50 100.00 $1,650.00 100.00 $1,650.00
2105.507
4 TRENCH STABILIZATION ROCK CY $33.00 10.00 $330.00 0.00 $0.00
2501.604
5 15' RCP DESIGN 3006 CLASS V LF $66.00 6.00 $396.00 6.00 $396.00
2503.541 $996..
6 27" RCP DESIGN 3006 CLASS V LF $83.00 12.00 $996.00 12.00
2503.541
7 4" HPDE OR PVC SUBDRAlN LF $4.70 300.00 $1,410.00 300.00 $1,410.00
2503.541
8 ADJUST VALVE BOX EA $150.00 2.00 $300.00 3.00 $450.00
2504,602
9 CONSTRUCT CATCH BASiN (2 FT X 3 FT) OVER EA $990.00 2.00 $1 ,980.00 1.00 $990.00
EXISTING PIPE
2506.507
10 CONSTRUCT MANHOLE CATCH BASIN (48') EA $1,540.00 1.00 $1,540.00 2.00 $3,060.00
OVER EXISTING PIPE
2506.507
11 ADJUST FRAME AND RING CASTING EA $200.00 6.00 $1,200.00 6.00 $1,200.00
2506.522
12 RANDOM RIPRAP CLASS III CY $80.00 20.00 $1,600.00 10.00 $800.00
2511.501
Subtotal: $12,882.00 $12,862.00
Grand Total: $160,416.50 $160,046.17
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Page 4 of 5
Application for Payment: Itemization Summary
e Contract To-Date Amount of
Schedule Amount Work Completed
A-ROADWAY $147,534.50 $147,184.17
8 - STORM DRAINAGE $12,882.00 $12,862.00
Grand Total: $160,416.50 $160,046.17
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EN HILLS
MEMORANDUM
Date:
Agenda Item No. 3.G
August 20, 2003
To:
Mayor and City Council
From:
Cynthia Young, Deputy Clerk/Hum
Subject:
Personnel Policy Amendments
Ene.
Personnel Policy Amendments - Draft
Fair Labor Standards Act - Fact Sheet - Compensatory Time Off
BACKGROUND:
At its August 18, 2003 Work Session, the Council reviewed several amendments updating
and clarifying language and content of the Arden Hills Personnel Policy. Staff has
responded to Council's concerns and requests.
OUTCOME:
. Page 10; Language regarding employees directly supervising a family member has
been amended to read as follows: In addition. no City employee is to be
assigned responsibility for supervising and directing the wotk of a regular full
time or regular part time employee who i8 a member of his/her immediate
family.
. Page 22; Council requested further clarification concerning FLSA rules for
Compensatory Time Off. Staff has provided FLSA rules.
. Page 22 & 25; regular fun time and regular part time employees have been
added to the J"ngnage,
RECOMMENDATION:
Staff recommends approval of the amendments to the Arden Hills Personnel Policy, and
further directs Staff to deliver the amended version to all regular full time and regular part
time employees.
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City of Arden Hills Personnel Policy
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'\H~ht::; lInj)';
Effective June 29. 2002
DEFINITIONS
e Anniversary Date
Shall mean the month and day of initial hiring or
promotion of an employee.
Benefits
Benefits shall mean indirect compensation llfi8 ilD}
pri .1Ieges granted to employees.
Benefit Year
March 1 - February 28.
Certified Bargaining Unit
Group of employees who have been determined by
the State to have a common interest in the
collective bargaining process and whose interest has
been determined as appropriate by the State.
Class
A position or group of positions similar in respect
to their duties and responsibilities so that the same
tide can reasonably be used and the same salary
schedule may be applied to the position.
Compensatory Time
Time off from work Rt the eml'leY""'3 flefffllll
s...llight time rRtf ef I'"y, Fer regular for employees
not exempt from the provisions of the Fair Labor
Standards Act.; Ceompensatory time shall be
computed at one and one-half times the number of
overtime hours worked.
. Demotion
.
The placement of an employee in a position having
a lower pay and/ or less responsibility than the
position previously held This could involve a
reduction in salary due to incompetency,
inefficiency, or misconduct.
Exempt Employee
An employee who is exempt from the overtime
provisions of the Fair Labor Standards Act.
Flex-Time
Time off from work for exempt employees.
May only be used in increments of 9-hours or
less, no consecutive days, maximum accrual of
80 hours.
Grievance
A dispute or disagreement regarding the
interpretation or application of the specific terms
2
City of Arden Hills Personnel Policy
~
AnJ2!:N llILLS
Effective June 29, 2002
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and conditions of a labor agreement or City policy.
Immediate Family
The spouse, children, siblings, parents,
grandparents, aunts, uncles, nephews, nieces, in-
laws or grandchildren of an employee.
.
Lay-Off
The temporary dismissal from employment of an
employee for an unspecified length of time. During
a period of lay-off, employees do not accrue
benefits and are not credited with service.
Municipal Service
Employed by the City.
Non-Exempt Employee
An employee who is not exempt from the overtime
provisions of the Fair Labor Standards Act.
I Overtime
Mesns "'6fkDuties performed at the express
suthorization of the Employer in excess of the 40
hours per work week.
I Personal Time Off
Personal Time Off (PTO) IS authorized paid
absence from duty.
Position
Employment calling for the performance of
specified tasks which constitute the total work
assignment of a single employee.
Probationary Employee
One who has been assigned to a regular full-time or
regular part-time position but who has not
completed the probationary period.
.
I Probationary Period
A "t'teific designated period of time after the
original appointment of any regular full-time or
regular part-time employee. This period is a trial
period considered as an integral part of the
examination process during which an employee is
required to demonstrate fituess for the position and
ability to meet required performance standards of a
position.
Promotion
The placement of an employee in a position having
a higher pay range and! or more responsibility than
the position previously held.
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City of Arden Hills Personnel Policy
&Regular Full-time Employee
Regular Part-time Employee
Service Credit
Temporary Employee
Termination
Transfer
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Effective June 29, 2002
Regular full-time employee means a regular employee
who has successfully completed the required
probationary period and is scheduled for that number
of hours which make up the regularly scheduled
weekly or monthly period of service in the class.
Regular part-time employee means a regular
employee who has successfully completed the
required designated probationary period and is
employed on a schedule of Ml-20 or less hours per
we~. .
The specified period of time, required for an
employee to be eligible for benefits.
Temporary employee shall mean any person who is
engaged in part-time, seasonal, or casual
employment. Temporary employees shall not accrue
benefits or Personal Time Off.
The separation of an employee from the municipal
service as a result of discharge, resignation,
retirement, or death.
The position within the same class as the position
previously held. A transfer does not result in a
change in pay range.
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City of Arden Hills Personnel Policy
~
i\,1Q2r~N HIt\.5
Effective June 29. 2002
RESIDENCY REQUIREMENTS
Employees of the Gty are not required to establish and maintain their residence within the
corporate limits of the City.
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EMPLOYEE RECORDS
Employee records are maintained in the Deputy Clerk/Human Resources Director'."
Office. Laws regarding data privacy, as adopted in the Data Practices Policy found in the
Addendum, are strictly followed.
It is important that your permanent personnel records are kept accurate and up-to-date. Yon
must immediately notify the Deputy Clerk/Human Resources Director when there is a
change in any of the following:
-Name (through marriage or otherwise)
-Address
-Marital status
-Beneficiaries for life insurance and retirement
-Telephone number
-Person to contact in case of an emergency
lbis data is private and is not revealed without your pemUssion.
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Gty of Arden Hills Personnel Policy
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-:A.~HjLLS
Effective June 29, 2002
PERSONNEL RECORDS AND FORMS
In order that proper reports may be made and records maintained concerning the various
personnel activities, the City Administrator shall develop, or cause to have developed and
installed, appropriate forms and records for this purpose. The Deputy Clerk/Human
Resources Director shall have responsibility for maintaining and coordinating all necessary
personnel records. The City Administrator or his/her designee shall advise all employees on
all personnel transactions, records systems and procedures.
Any employee or the employee's designated representative, when authorized in writing by the
employee, may review such employee's Official Personnel File maintained in the Deputy
Clerk/Human Resources Director'" office upon request to the City Administrator. Such
review may be made during regular office hours consistent with the conditions established by
the City Administrator.
BACKGROUND CHECKS
A final applicant for a City position will be subject to a criminal history investigation. Before
the investigation is undertaken, the finalist must authorize, in writing, the City to undertake
such an investigation on a form approved by the City Attorney, and provided by the
Deputy Clerk/Human Resources Director.
9
Gty of Arden Hills Personnel Policy
%
-ARJ:!?>:" HTl.L"
Effective June 29, 2002
RECRUITMENT AND SELECTION
All appointments in the municipal service shall be made according to job-relevant
qualifications, merits and fitness as determined by the City Council or City Administrator.
Appointments to municipal service shall be made by the Appointing Authority.
The basic recruitment and selection policies of the City are to take whatever measures
necessary to seek out and to encourage properly qualified individuals to apply for positions at
all levels of City service and to provide assurance that the best qualified applicants are
"reperl, i"atlc1;ed taken into municipal service. No person shall in any way be favored or
discriminated against because of race, color, creed, age, marital status, sex, political opinion or
affiliation, disability, sexual orientation, or welfare assistance status.
In making a selection from among candidates to fill vacancies, the City may use written, oral
or performance tests, an evaluation of training and experience, or any combination of these.
Investigations of background, character, education, experience or physical fitness may also be
required.
Any applicant or employee giving false or misleading information on an application form,
cheating on an examination, or falsifying a statement, certificate or evaluation shall not be
considered for employment or shall be subject to immediate dismissal. Fraud or attempts to
conunit fraud which would preclude the City from impartially executing these provisions
shall be cause for the City to refuse to appoint an applicant or to dismiss an employee.
No person seeking employment or promotion shall, either directly or indirectly, attempt to
influence the City Administrator or City Council in any way with money, services, or other
remuneration.
The City does not restrict employment of more than one member of a family or persons
related by blood or marriage. However, to avoid conflict of interest, no City employee may
take part in decisions to hire, retain, promote or determine the salary of his/her immediate
family member. IH .aEliEieH, He City effiJ'le fee is te be aseignea reJl'ensibilit} fer StlP'" i'ising
ana Elire.e;j',g the ~ 8fk of !Hsllin itRtRecli.1;e f""till !REHker. In addition, no City
employee is to be assigned responsibility for supervising and directing the work of a
regular full time or regular part time employee who is his/her immediate family
member.
Appointment to a position of municipal service shall not be construed to be a property right
of the employee. All employees are appointed by and serve at the sole discretion of the City
Council.
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City of Arden Hills Personnel Policy
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AT'..('!::',llTlJ}'i
Effective June 29, 2002
COMPENSATION
Setting of Salaries
Salaries for all City employees are set by City Council, based on the recommendation of the
City Administrator.
Pay Date
It is the policy of the City of Arden Hills to compensate employees for service on a bi-weekly
basis. Pay period shall extend for a l4-day work period beginning on Saturday and ending on
Friday. Paychecks shall be issued no later than the foliowing Friday. Employees shall not
receive paychecks before the scheduled pay date without the prior consent of the City
Administrator. When a pay date falls on an official holiday, employees will receive their
checks on the last working day before the holiday.
Overtime/Compensatory Time
It is recognized that in order to maintain basic services under unusual circumstances,
emergencies, and peak workloads, employees may be required to work overtime.
Overtime/Compensatory Time will be paid for all supervisor approved time worked over
forty (40) hours per week at the rate of 1'/2 times the employee's regular hourly rate. When
computing hours worked - if an employee takes Personal Time Off during the week that
he/she works more than 8 hours a day, he/she is not eligible for overtime compensation
during that week.
Emple-,ees "'tist "cilize ."'npem.wry hsurs before t.he end of the f",lie w-:ing bi .edd, pur
pefie&.
The supervisor must pre-approve overtime unless an emergency arises.
BENEFITS
Insurance
All reglli.r full time regular full time and regular part time employees shall be required to
participate in the Employer's group health, dental, life, and other applicable insurance
programs. The Employer shall contribute a monthly sum established annually by the Council.
Detailed analysis of the current insurance program shall be included in the annual benefit
sununary.
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City of Arden Hills Personnel Policy
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r\.RJ2f~~_ HUIB
Effective]une 29, 2002
PERSONAL TIME OFF
Personal Time Off (PTO) is authorized absence from duty.
Regular full time employees and regular part time employees E.mpleyeeB ~ erlting aft
.vc~.ge of 10 homo fl er ,eel, sa an """ml b,,:;i, are eligible for Personal Time Off (PTO).
Employees may not use Personal Time Off until successful completion of their p~obatiollilI}'
period, although Personal Time Off accumulates during this time. Personal Time Off for
regular part time employees shall be pro-rated.
The following chart provides information reg.uding Personal Time Off. Years of service are
calculated from the anniversary date of employment.
PERSONAL TIME OFF SCHEDULE
Completed Years
of Service
0-5
6-10
after 10
Personal Time
7 hours bi-weekly
9 hours bi-weekly
10 hours bi-weekly
Benefit year for Personal Time Off is March 1" through February 28"'. A maximum of 240
hours of Personal Time Off may be carried over from benefit year to benefit year. Carry-over
beyond 240 hours of Personal Time Off will only be made under special circumstances with
approval from the City Administrator.
All employees must receive permission from the department supervisor or City Administrator
at least ten (10) working days prior to taking Personal Time Off when Personal Time Off is
to extend for a period of more than three (3) consecutive days. If three (3) consecutive days
of unscheduled Personal Tune Off are used, the supervisor shall make an inquiry into the
employee's absence, and the employee shall cooperate in authorizing the supervisor to oblllin
any necessary medical, hospital or other records that validate the unscheduled absence. If the
Personal Time Off is to be for eight (8) hours or less, permission will be granted without
notice if their supervisor feels that City service will not be adversely affected. Priority will be
given to Personal Tune Off scheduling based on the earliest date of request. Personal Time
Off scheduling for departmental employees is the responsibility of the department managers.
No employee will be permitted to use Personal Time off for the purpose of receiving double
pay.
Any employee leaving the service of the City in good standing will be compensated 100% for
I Personal Time Off accrued, not to exceed 240 hours, to the day of separation provided said
employee has served at least twelve (12) consecutive months prior to separation and has given
the City at least two weeks notice prior to the effective date of such separation. Such pay for
accumulated Personal Tune Off will be at the same rate as the hourly rate of the employee's
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City of Arden Hills Personnel Policy
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Al1J2:i:::,I-fIUS
Effective June 29, 2002
base salary. Personal Time Off may not be used to extend an employee's actual tennination
date.
When a paid holiday falls on a working day during an employee's Personal Time Off, the day
of the holiday will not be counted as a day of Personal Time Off.
One (1) day of Personal Time Off shall equal eight (8) hours for full time employees.
In the case of disability from a work related disease or injury for which Worker's
Compensation benefits are available, an employee may elect to use Personal Time Off
benefits rather than Worker's Compensation benefits by notifYing the City Administrator of
their election. Under no cirCWllstances can an employee receive both Personal Time Off and
Worker's Compensation benefits for the same period of disability, except if the employee
elects to receive Worker's Compensation benefits hel she may also use Personal Time Off to
the extent necessary to increase their income to their net wage prior to the injury or onset of
the disease.
EXEMPT EMPLOYEE FLEX-TIME GUIDELINES
Exempt employees may accrue flex-time on a 1:1 ratio for attending various meetings outside
of their normal work day. Exempt employees may use accrued flex-time as approved by their
supervisor 3l:1peri'i3of, but no more than 9 consecutive hours of flex time may be used.
Exempt employees shall flet be !,ma be compensated for no more than eighty (80) hours
of accrued flex-time upon termination.
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Fact Sheet #1 - FLSA
Page 2
.r meal periods of at least one-half hour where the emptoyee is not performing any work;
.r ordinary home to work travel;
Rel!Ular rate of pav: The regular rate of pay includes all compensation for employment, including base
wages, longevity pay, educational incentive pay, and most other forms of pay. It does not, however,
include tuition or expense reimbnrsement.
Work Week: The workweek can be any period of time that the city chooses consisting of seven days in a
row. It can begin at any time of day. However, the city must consistently use the same seven-day period
(for example, Sunday at 12:00 a.m. through Saturday at II :59 p.m. of every week). The city can also have
different work weeks for different gronps of employees as long as each employee group is told what their
work week is and it is documented in writing.
Compensatorv Time Off: As noted above, under certain circumstances, a city may give compensatory time
off in lieu of paid overtime. Cities may do this when:
.r it is established as a term or condition of emptoyment (at time of hire);
.r it is negotiated under a collective bargaining agreement; or
.r it is mutually agreed upon with individual employees, before the overtime hours are worked.
The employee must be allowed to take compensatory time off at hislher convenience. A compensatory
time-off request can not be denied unless it is an ''undue hardship" for the city. (Courts have ruled that
having to call in another employee at an overtime rate of pay does not constitute an undue hardship.) Cities
cannot establish "use it or lose it" policies with regard to compensatory time.
The FLSA sets a limit of 240 hours of compensatory time for most employees (160 hours at time and one-
half). Police and fire employees have a higher limit (see Fact Sheet No.3). Most cities set a lower limit
(e.g., 40 hours) because of the difficulty of granting employees so much time off. Also, compensatory time
must be paid at the time the employee terminates employment at what is usually a higher rate of pay, so the
cost of payout increases over time. To avoid this, some cities choose to periodically "pay oft"
compensatory time (for example, a city may payoff all compensatory time balances each December before
starting the new year). This should be established in writing as a city policy and/or in a union agreement.
Child Labor Standards: The FLSA has certain restrictions on the type of work and the hours of work that
may be performed by minors. The requirements of the FLSA must be coordinated with state laws on child
labor. Please call the LMC Research Department for more detailed information on these requirements.
Youth Minimum Wage: Cities may pay a "youth minimum wage" of not less than $4.25 an hour to
employees who are under 20 years of age during the first 90 consecutive calendar days after initial
employment by the city. The city cannot displace an employee in order to hire someone at the youth
minimum wage.
Record-keeving Reauirements: The FLSA requires employers to:
.r Display their Minimum Wage poster (call 612-370-3371 to order a copy).
.r Maintain detailed records of hours worked and wages paid to non-exempt employees and similar
records on exempt employees, including: name, employee number, home address, birthdate if under
19, sex and occupation, workweek, regular rate of pay, hours worked each day and total for week, total
daily or weekly straight time earnings, total premium pay for overtime, total additions to or deductions
from wages each pay period, total wages paid each pay period, and date of payment and the pay period
covered.
.r Maintain records on compensatory time earned, used and paid in cash as well as union agreements
regarding compensatory time, even if they are verbal agreements.
./ Preserve payroll records and union agreements for at least three years.
September, 1998
.
.
.
URS
Agenda Item 3H
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
From:
Mr. Aaron Parrish! Copy:
City of Arden Hills
~;:::~;SnCity 1~r
Nick LandwerlURS
Tom Moore/AH
File:
379510052701
Date:
August 25, 2003
Subject:
Cummings Park Drive Watermain
Background
The project was discussed at the July 21,2003 Worksession. The following is a summary of the
key elements for Council consideration:
The City's watermain CIP includes the construction of an emergency connection to the City of
Shoreview in the vicinity of Cummings Park DriveNictoria Street. City maintenance staff have
brought to the City Engineer's attention over the past several years that the quality of the
existing 8" watermain between Fair Isaac's and Amble Drive is poor and frequent problems
with valve operation occur. This segment of watermain runs underneath the southwest corner of
Karth Lake and has been underwater for the past couple of years and therefor would be very
difficult to access in case an emergency repair is needed. Repair work would also likely cause
short term environmental degradation of Karth Lake. Guidant Corporation is currently
reconstructing Cummings Park Drive as a part of their campus improvements. Ramsey County
is planning to reconstruct Lexington Avenue from Highway 96 to Cummings Park Drive in
2004 or 2005.
The project includes the installation of a new 12" diameter watermain along Cummings Park
Drive from the CuI de Sac to Lexington A venue. The watermain would include new services to
Fair Isaacs and Guidant, hydrants and valves. The watermain would be extended to Amble Road
(north along Lexington A venue) at the time of the County improvements thus completing the
watermain connection for the Karth Lake East neighborhood and allowing the City to remove
the existing problematic 8" line from service. Construction of the Cummings Park Drive
segment of the watermain in conjunction with the road improvements would allow the City to
save approximately $150,000 in roadway surface restoration and $12,500 in engineering and
inspection costs if the project was done at a later date. The estimated cost for the Cummings
Park Drive segment of the watermain is approximately $80,000. Work would be accomplished
Memorandum
August 25, 2003
Page 2
by the Guidant Contractor with the City reimbursing Guidant for applicable construction costs
as reviewed and approved by the City Engineer. Staff time and URS fees for design review and
inspection will be paid by Guidant as a part of the development agreement.
The project will be funded entirely by the City Water Utility Fund.
Recommendation
The City Engineer recommends that Council authorize the installation of watermain along
Cummings Park Drive for a project cost not to exceed $80,000.00.
PROJECTSIARDENHILI37951\GENERALlDocumentslAgenda Memo 8-25-03 Item 7Bd<>c
.
.
.
Ir:f
Warren E. Peterson
Jerome P. Filla
Daniel Win Fram
.n A. Bergman
.. Michael Miller
ael1: Oberle
en H. Bruns*
Paul W Fahning*
Eslher E. McGinnis
Cameron S. Mclelland
PIM'ERSCN,
FRAM0BERGMAN
Suite 300
50 [asl Filth Street
St. Paul. MN 55101-1197
16511291.8955
1651) 228~r753Ia(simile
PROFESSIONAL ASSOCIATION
Direct Dial #(651) 290-6907
August 13, 2003
Mr. Aaron Parrish
Acting City Administrator
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
Agenda Item 3.1
I ,-f;- '. ..
\c ~:~
I
I rUG 1 4 2003
I
I CITY OF ;.r<Li:=-=~,i ;-j!U_S
RE: Josephine East, LLC
Release of Easement
Our File No.: 10450.00-4
Dear Aaron:
I am enclosing the following documents:
.
1.
Release of Easement; and
2. A recorded copy of the Declaration of Private Driveway Easement.
It is my understanding that the portion of Skyline Drive which is located within the plat of
Josephine East, LLC has been constructed according to plans and specifications approved by
the City, and that the people who live on the riparian lots have access to this portion of the
public road, If that is correct, the Release of Easement can be executed by the Mayor, Her
signature should be notarized,
Please have this matter placed on the City Council's consent agenda for review, The property
owners would like to have this matter resolved during the month of August, 2003.
After the Release of Easement has been properly executed, please return it to me and I will
forward it to the attorney for the developer.
If you have any questions, please contact me,
Very truly yours,
.
JPF:jtc
Enclosure
F:\usets\Jaoice\Daity Dictation (13-03).wpd
..~L50 ADMIITED IN WISCONSIN
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6!3!03-Release,wpd
RELEASE OF EASEMENT
WHEREAS, Josephine East, LLC, a Minnesota limited liability
company, executed a Declaration of Private Driveway Easement on
August 23, 1999 creating a non-exclusive private road easement
for driveway, ingress and egress purposes for vehicular and
pedestrian traffic over and across real property described as all
of Lots 1 and 2, Block 1, Josephine East LLC (the ~Easement
Lots") for the mutual benefit of Lots 1 and 2, Block 2, Josephine
East LLC (the ~Benefitted Lots"), which was recorded October 21,
1999 in the office of the Ramsey County Recorder as Document
No. 3279456; and
~, the City of Arden Hills consented to the terms and
provisions of said Declaration of Private Driveway Easement; and
WHEREAS, subsequent to the recording of said Declaration of
Private Driveway Easement Lot 2, Block 2, Josephine East, LLC was
conveyed to Paul M. Lubratt and Lynda Lubratt; and
WHEREAS, subsequent to the recording of said Declaration of
Private Driveway Easement Lot 1, Block 2 was conveyed to Walter
Francis Bauer, as Trustee of the Walter Francis Bauer Living
Trust dated May 23, 1994; and
WHEREAS, said Declaration of Private Driveway Easement has
expired by its terms and by operation of law,
NOW, THEREFORE, the undersigned agree and release said
Declaration of Private Driveway Easement as follows:
RELEASE given , 2003, by Paul M, Lubratt and
Lynda Lubratt, owners of Lot 2, Block 2, Josephine East, LLC and
Walter Francis Bauer, as Trustee of the Walter Francis Bauer
-1-
e
.
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"
,
e Living Trust, dated May 23, 1994, owner of Lot 1, Block 2,
Josephine East LLC. In consideration of the payment of One
Dollar ($1.00), receipt of which is acknowledged, Paul M. Lubratt
and Lynda Lubratt, and Walter Francis Bauer as Trustee of the
Walter Francis Bauer Living Trust, dated May 23, 1994 do, by this
instrument, release the easement described above, it being the
intention of the parties to terminate such easement.
IN WITNESS WHEREOF, Paul M. Lubratt and Lynda Lubratt, and
Walter Francis Bauer as Trustee of the Walter Francis Bauer
Living Trust, dated May 23, 1994, have caused this Release to be
executed on the date indicated below,
Dated:
, 2003,
.
Paul M. Lubratt
Lynda Lubratt
Walter Francis Bauer, as Trustee
of the Walter Francis Bauer
Living Trust
COUNTY OF
)
) ss
)
STATE OF MINNESOTA
The foregoing was acknowledged before me this day of
, 2003, by Paul M, Lubratt and Lynda Lubratt.
.
Notary Public,
County, MN
-2-
.
, T
STATE OF MINNESOTA
ss
COUNTY OF
The foregoing was acknowledged before me this
, 2003, by Walter Francis Bauer, as
Walter Francis Bauer Living Trust.
day of
Trustee of the
Notary Public,
County, MN
ACKNOWLEDGMENT BY CITY OF ARDEN BILLS
The City of Arden Hills hereby consents to the terms and
provisions of the foregoing instrument.
Dated:
, 2003.
CITY OF ARDEN HILLS
By
Its Mayor
ATTESTED:
City Administrator
STATE OF MINNESOTA
)
) ss
)
COUNTY OF
The foregoing was acknowledged
, 2003, by
and by the
Arden Hills, a
of Minnesota, on behalf of said
before me this . day of
-Ue Mayor
City Administrator of City of
corporation under the laws
corporation.
Notary Public,
County, MN
-3-
.
.
.
.
.
ACNKOWLEDGMEN'l' BY JOSEPHINE EAST, LLC
Josephine East, LLC hereby consents to the terms and
provisions of the foregoing instrument.
Dated:
, 2003,
JOSEPHINE EAST, LLC
By
Its
STATE OF MINNESOTA
ss
COUNTY OF
day of
the
of Josephine East, LLC, a limited
laws of Minnesota, on behalf of said
The foregoing was acknowledged before me this
, 2003, by
liability company under the
limited liability company,
Notary Public,
County, MN
THIS INSTRUMENT WAS DRAFTED BY:
Miller Law Firm, P,A. - New Hope
Suite 106 at 4900 Place
4900 Highway 169 North
New Hope, MN 55428
(763) 542-3030
-4-
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~
EN HILLS
MEMORANDUM
DATE:
Agenda Item 6.A
August 25, 2003
TO: Mayor and City Council
FROM: Peter Hellegers, City Planner @
SUBJECT: Case #03-18
Insty-Prints
1207 County Road E
Sign Standard Adjustment
Requested Action
The applicant is requesting a Sign Standard Adjustment from the Signage Ordinance criteria for
a freestanding sign along County Road E:
· Section 333, Table I - Maximum Area for a Freestanding Sign: 5 square foot variance
· Section 333, Table I - Maximum Height for a Freestanding Sign: 5-foot variance.
· Section 333, Table I - Lighting for a Freestanding Sign: Variance to allow a backlit sign
(currently not permitted in this signage district).
· Section 333.5 - Off premises signs: Variance to allow a sign to be placed in the
driveway easement that the business uses to access County Road E,
Planninl! Commission Findinl!s and Recommendation
At their August 6, 2003 meeting the Planning Commission made the following findings:
1. There are site conditions which require a sign adjustment to allow the sign to be reasonably
visible from a street immediately adjacent to the site.
PC #03-1S-- CC Report 08/25/2003 - Page] of3
. .
2. The sign adjustment wilI allow a sign of exceptional design or a style that wilI enhance the
area or that is more consistent with the architecture and design of the site. .
3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the
zoning district in which the property is located.
Therefore, in Planning Case #03-18 the Planning Conunission is recommending approval of the
Sign Standard Adjustment subject to the following conditions:
1. The sign shall be located north of the pedestrian easement which runs along the
north side of County Road E and is identified as document #2114935. Upon
application for a sign permit the applicant shall furnish the City Planner with a
site plan and/or survey which verifies that the location of the sign is not within the
pedestrian easement.
2. If the current driveway access easement, identified as document #2204146, does
not pennit signage that the applicant shall have the easement amended so to
permit signage within the easement area prior to the issuance of a signage pennit.
3. The applicant shall file a signage application with the City Planner for approval
prior to the issuance of a signage pennit.
4.
The applicant shall file all necessary building and electrical pennits with the City
Building Official for approval prior to the issuance of a building or electrical
pennit.
.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
".. .it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for Al!encv Actions
The City of Arden HilIs received the completed application for this request on July 31,2003,
Pursuant to Minnesota State Statue, the city must act on this request by September 30,2003 (60
days), unless the City provides the petitioner with written reasons for an additional 60 day review
period. The city may with the petitioner's consent extend the review period beyond the 120
days.
PC #03-18- CC Report 08/2512003 - Page 2 00
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Attachments
6A-I Planning Commission Report August 6, 2003
6A-2 Planning Commission Minute Excerpt August 6, 2003
PC #03-18- CC Report 08/25/2003 - Page 3 of3
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City Council
e Attachment 6A - 1
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~
~HILLS
MEMORANDUM
DATE:
PC Agenda Item 4.B
August 6, 2003
TO: Plamring Commission
FROM: Peter Hellegers, City Planner
SUBJECT: Case #03-18
lusty-Prints
1207 County Road E
Sign Standard Adjustment
Request
The applicant is requesting a Sign Standard Adjustment from the Signage Ordinance
criteria for a freestanding sign along County Road E:
· Section 333, Table 1 - Maximum Area for a Freestanding Sign: 5 square foot
variance
· Section 333, Table 1 - Maximum Height for a Freestanding Sign: 5-foot variance.
· Section 333, Table 1 - Lighting for a Freestanding Sign: Variance to allow a
backlit sign (currently not permitted in this signage district).
· Section 333.5 - Off premises signs: Variance to allow a sign to be placed in the
driveway easement that the business uses to access County Road E.
Overview
Surrounding Area
North
B-2: Generat Business
District
B-2: General Business
District
B-2: General Business
District
B-2: General Business
District
Light Industrial
Commercial
Light Industrial
South
Commercial
Regional Commercial
East
Commercial
Regional Commercial
West
Commercial
PC #03-18 - PC Report 08106103 - Page I of 4
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Site Data .
.
Commercial
Light Industrial
B-2: General Business District
0.69 acres (30,OOO square feet)
Relatively Flat
Backl!fOUnd
The applicant is requesting sign standard adjustments to the maximum height, maximum
area, and lighting currently allowed in the Signage Ordinance. In addition, the applicant
is requesting the sign be allowed to sit in the appficant's access easement which is the
property's only access to a public street.
Due to the property not having frontage along County Road E, the property is considered
to be in Sign District 7; I-Ffex, Gateway, and NoncFrontage Commercial. Technically,
the property under the easement belongs to Carroll's Furniture and there is an access
easement that allows both Insty-Prints and All-American Engineering and Manufacturing
to access their properties. Ifthe property did have frontage on County Road E it would
be permitted to have a freestanding sign of approximately 80 square feet, 22 feet high,
with external, internal, or backlit lighting. However, the applicant would still have to
have the sign on their property and not in an easement area.
.
The sign that the applicant has proposed would provide signage for both the Insty-Prints
and for All-American Engineering and Manufacturing. 'This attempts to address the fack
of visibility that the two businesses have since their locations are obscured behind the
Carroll's Furniture and Holiday Inn. Having the signage for both businesses on one sign
provides attractive signage and increased visibility from County Road E for both
business, eliminates some of the potential clutter by having one sign instead of two.
Furthermore, the proposed sign would be an improvement over the current sign for AII-
American Engineering and Manufacturing.
In addition to the access easement for the two businesses there is a 20-foot pedestrian
easement which runs parallel to County Road E and is adjacent to the right-of-way. It
appears that there may be several properties which already have sigliage or landscaping
in this pedestrian easement. However, staff recommends that approval should include a
condition that the sign shall be located north of the pedestrian easement.
e:
PC 003.t8 -pc Report081061OJ - Page 2 of4
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reestan ID2 I na2e:
Location Max Hei2bt Max Area Li2btin2
Sign District 7 On property
where business 8 ft. 25 sq. ft. External only
Criteria is situated
In access Backlit
Proposed easement area 13 ft. 30 sq. ft. (currently not-
(currently not-
permitted) permitted)
Sil!D Standard Adiustment Criteria
It is necessary to make the following findings in order to grant an adjustment to the sign
ordinance:
a. There are site conditions which require a sign adjustment to allow the sign
to be reasonably visible from a street immediately adjacent to the street;
Or,
b.
The sign adjustment will allow a sign of exceptional design or a style that
will enhance the area or that is more consistent with the architecture and
design of the site; And, after finding positively on condition A or B above,
c. The sign adjustment will not result in a sign that is inconsistent with the
purpose of the zoning district in which the property is located.
From stafI'sperspective, the proposed sign standard adjustment meets criteria A, B, and
C.
Deadline for Al!encv Actions
The City of Arden Hills received the completed application for this request on Jnly 31,
2003. Pursuant to Minnesota State Statue, the city must act on this request by September
30,2003 (60 days), unless the City provides the petitioner with written reasons for an
additional 60 day review period. The city may with the petitioner's consent extend the
review period beyond the 120 days.
O>>tions
1.
2.
3.
Recommend approval as submitted.
Recommend approval with conditions.
Recommend denial. If the City denies the petitioner's request, "... it must
state in writing the reasons for the denial at the time that it denies the request".
Table for additional information.
4.
PC 1103- J 8 - PC Report 08106103 - Page 3 of 4
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Recommendation
.
Due to the location of the property, and since the proposed sign will serve two businesses
and allow for the removal of one poorly maintained sign, staff makes the following
findings that:
1. There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site.
2. The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the site.
3. The sign adjustment will not result in a sign that is inconsistent with the purpose of
the zoning district in which the property is located.
Therefore, in Planning Case #03-18 staff recommends approval of the Sign Standard
Adjustment subject to the following conditions:
1.
The sign shall be located north of the pedestrian easement which runs
along the north side of County Road E and is identified as document
#2114935, Upon application for a sign permit the applicant shall furnish
the City Planner with a site plan and/or survey which verifies that the
location of the sign is not within the pedestrian easement.
.
2. If the current driveway access easement, identified as document
#2204146, does not permit signage that the applicant shall have the
easement amended so to permit signage within the easement area prior to
the issuance of a signage permit.
3. The applicant shall file a signage application with the City Planner for
approval prior to the issuance of a signage permit.
4. The applicant shall file all necessary building and electrical permits with
the City Building Official for approval prior to the issuance of a building
or electrical permit.
Attachments
4Bl Statement, site plans, renderings of the proposed sign, and photographs
submitted by the applicant.
4B2 - Location Map.
.
PC #03.18 - PC Report 08106103 . Page 4 of 4
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INS TY-PRINTS'
BUSINESS PRINTING SERVICES
June 30, 2003
Mr. Peter Hellegers
City of Arden Hills
1245 W. Highway 96
Arden Hills, MN 55112
Dear Peter,
Insty-Prints is a multi million dollar printing company who recently moved from Falcon Heights to Arden
Hills. Their clients need to occasionally stop in to press check and proof printing and copying projects.
Due to the fact that our new building is completely hidden from site behind Carroll's furniture, a sign on
County Road E is important to the operation of their business.
Rather then add a new sign for Insty-Prims which would stand along side of an older sign in a limited
space, I am recommending the current sign which is rusted and faded to he removed and a combined new
sign he installed by a reputable sign company.
I helieve the current sign standards for my area, District 7, for a freestanding sign is 25 sf, 8 ft high, and
lighted externally.
I am requesting a variance for two businesses, Insty-Prints at 1207 and All American Engineering at 1209,
to combine a sign that is 30 sf, 13 feet tall, backlighted.
Kevin Sinton, the president of All American Engineering has agreed to the removal of his current sign and
be included in the new proposed sign.
The two closest signs are Carroll's Furniture with a dimension of approximately 15 feet high by 12 feet
wide and Holiday Inn sign at an approximate height of 24 feet by 16 feet wide. Both are backlit or inter-
nally lite signs.
An externally lighted sign is not practical on the side of County Road E. Ground mounted spot lights could
provide glare to traffic and also get buried under snow when County Road E is plowed in the winter.
The proposed size of the new sign would he significantly smaller then both business having their own signs
side by side.
The minimal increase in height is needed do to the increase in the size of the sign and for esthetics being
next to the utility boxes which stand 4 feet bigh.
Thank you for the consideration.
Sincerely,
Dale P. Beane
1207 W. County Road E' Arden Hills, MN 55112' (651) 484-5000' 800-729-0298' Fax: (651) 484-5002
Email: instybeane@qwest.net . Web: www.insty-prints.comlardenhills
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For Office Use Only
Planning Case No. 03-
~HILLS Submittal Date
Application Accepted By
1245 WestHighway 96
Arden Hills, Minnesota 55112 Receipt Number
Phone (651) 634-5120 Council Decision .
Fax (651)634-4137 Councii Decision Date
.. . . .
2003 LAND USE APPLICATION
Applicant Information
. Applicant:
Address :
P/z'//vT5
Co eO E
-L IV .<; I'--I~
IAO'? u)_
t6 ,C; j-4~4-,C;Oo 0
b ,c, I - 4'"'61-1- 500 ::I.
-:r: /V oS T 'Y P,PA j\/ c-((i) Q W e-S T ,
Telephone No.:
Fax No.:
Email Address:
ProperlY Information
Property Owner
Owner Address
Address of Property Involved:
~egal Description:
nALE !3r:=;Q/VC;
I.?-.(J 7 u..;. C CI It d..
/'J. 07 W eN R.,{
0: E? A-- nA-r I-t En)
/tIET
iE,
.,
Pi:1?(unv HI '-'-5
A I!;()F.AJ J-+-J ,-,-5
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,
Property ID No.:
Current Zoning:
Type of Use:
Property Acreage:
;),,7 -;'30 - ~3-44 -000 I
T~~:;"-I A L /romn~Cf~
~ ~q + EI'r;S~'" GIVT
ape of ReQuest*
Comprehensive Plan Amendment ($300)
o Final Plat
o Minor Subdivision (lot splitfconsolidation) ($300).
o .Planned Unit Development ($600)
o Preliminary Pial ($400 + $25 per lot)
o Rezoning ($300)
o Site Plan Review ($200)
o Special Use Permit or Amended Special Use Permit ($300)
o Vacation of Easement ($250)
liQ'. Variance (Sign Ordinance) ($250)
o Variance (Zoning Ordinance){$250)
o Zoning Ordinance Amendment ($300)
Page I on
"Applicants are responsibiefor
reimbursement of. consUltant
fees associated withfi1ing.
reviewing, and processing of
this application. Such fees are 10
be. paid in escrow Up front or
upon receipl ofslalement from .
the City of Arden Hills. Fees
include costs for consultants
ratainedby the City and include
consultan1 planning services, ..
attorney. and engineer.
. Payment of park dedicalion
fees, established. by City
Ordinance, are required with
certain procedures.
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the first possible Planning Commission meeting occurring at least thirty (30) days Irom the date of official
. submission of the application.
Notice of Meetinq Attendance
.
In order for the Planning Commission and the City Council to consider any application, the applicant or a
designated representative must be present at the scheduled meeting. If not, the matter will be tabled until
the next available agenda.
AaendaDeadline and Meetinq Schedule
The deadline for submittal of land use applications is required according to the schedule outlined belOW.
There are no exceptions. All Planning Commission meetings ar~ held on the first Wednesday of each
month at 7:00 PM. City COuncil mf;etings are held the last Monday 01 the same month at 7:00 PM.
Mretings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills,
Minnesota 55112, unless otherwise staled. Applicants arf; advised that additional meetings andlor
workshops are scheduled when necessary upon approval of the Planning Commission.
APPLICATION
DEADLINE.
DATE"
Monda
December 9
Janu 6
Februa . 3
March 10
ril7
Ma 5
June 9
June 30
Auust4
Se tember 8
OctoberS
November 3
2003 SCHEDULE "sub 'eet to ehan e
TENTATIVE
pLANNING
COMMISSION
MEETING"
(Generally held on
1" Wednesda at 7:00 .m.
J.i!tlua 8
Februa 5
~ch5
rl12
Ma 7
JUne 4
,"-;)ul 9
Au ust 6
Sl;l. mber 3;
October 1
'November'S,
December 3.
.
TENTATIVE
CITY COUNCIL
MEETING
DATE"
(Generally held. on
last Monda at 7:00 .m.
Janua 27
Febru 24
l\Ifardi'61
ril28
')M21
June 30
.fu1'28
Au ust 26
Se ember 29
October 27
Noliember 24 .
December 29
Aeknowledqement and Sianature
.1 acknowledge that I have read all of the information listed in the City of Arden Hills Land Use Application
and fUlly understand that I am responsible for all costs incurred by the City related to the processing of
this~calion.
VaL ;V! 8 L-<3{/~ ib h71o-,
Applicant Signature Date '
Please contact the City Planner at (651) 634-5120 if you have any questions regarding your application.
.
Page 3 on
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I hereby certify to M. Corp., Thomas H. Andreason, Norwest Bonk MinnesotaN.A. and
Old Republic National Title InsurIJnce Company os follows: that this is 0 true and
correct survey of
LEGAL DESCRIPTION
The ~orth .120 feet of the South 363 feet of the West 250 feet .of the Southeast
Quarter of the Southeost Quarter of Section 27, Tpwnship30. Range 23,lying
southerly of the Minneapolis,. SI. Paul and Sault Ste:. Marie Railway right-of-way,
according to the United Stotes Government Survey thereof ond situate in' Romsey
County, Minnesoto.
Together with in eosemenC; fClr roadwoy purposes over the 'Ea.st 30 feet of soid
South 243 feet of West 250 feet of the Southeast Quorter of the $outheost
Quarter of Section 27, TClwnship 30, Range 23.
Containing 30,000 squore feet or 0.69 acres.
.
and correctly shows the locotioro of 011 existing buiidings, ond structures, ond
improvements on soid property; that there are no visible encroachments onto . adjoining
properties. streets. or alleys by ony of the existing buildings, structur~s.or. improvements
other thon shown thereon, thot there ore no visible right-of-ways or easements on. said
described property other than shown. thereon; and that there. ore no . party wolls or visible
encroochments on said. described property by buildings: structures. or other
improvements situated on adjoiring property except as shown OD said survey.
Doled this 18th day of Decemaer 1995.
<;tj~ qr\.. ~
Dennis. Honso
Minnesota License No. 22440
r'or Bollon & Menk, inc.
1 ;UL 28 2003 9:33AM
. .
~..,. OF
.J
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ARDEN HILLS
t...~'tJ 634-5137
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CARROLl'S FURNITURE
1203 West County Road E
Arden Hlns, MN 55112
651494-3908 fax 65J-483-146 I
Peter Hellegers, CIty Planner
oty of Arden Hills
1245 Wa Highway 96
Arden HiUs, MN 55112
July 25, 2003
Dear Mr. HeIlegers:
It Is my understanding that Insty Prints has applied for or has attained a pennlt
. .
to install a new sign for their bu5/nesS along County Road E. ThIs Is fully
acceptable to me as along aslt meets the code guidelines of the city of Arden
HiUs and does not Interfere with my sign.
e
If you have any questions regarding this matter, you may rontact me at
651--494-3908. Thank you,
Sincerely,
~~
Scott Rosenthal
Owner, Carroll's Fumiture
RECEIVE
JUL 2 52003
CITY OF ARDEN HilLS
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City Council
. Attachment 6A - 2
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, AUGUST 6, 2003
7:00 P.M, - ARDEN HILLS CITY HALL
CALL TO ORDER
Chair Sand called the meeting to order at 7: I 0 p.m.
ROLL CALL
Present were Commissioners Clayton Larson, Ken Bezdicek, Elizabeth Modesette,
Megan Ricke, Cathy Smithknecht, Clayton Zimmennan, and Chair David Sand.
Absent: None.
Also present were Council Members Gregg Larson and Brenda Holden, City Planner
Peter Hellegers, and Recording Secretary Kathleen Altman.
A.
APPROVAL OF l\fiNUTES FROM PLANNING COMl\fiSSION MEETING
HELD ON JULY 9. 2003.
Commissioner Zimmerman requested the following changes: Page 5, the balance of the
minutes was missing regarding what the decision was by the Planning Commission. Mr.
Hellegers replied he would follow-up on this.
Commissioner Zimmerman moved, seconded by Commissioner Bezdicek to approve the
July 9,2003 minutes as amended.
The motion carried unanimously (7-0).
PUBLIC HEARINGS
B, PLANNING CASE #03-18 - INSTY PRINTS. 1207 COUNTY ROAD E WEST.
VARIANCE
Chair Sand opened the public hearing at 7:13 p.m.
Mr. Hellegers stated applicants were requesting a Sign Standard Adjustment from the
Signage Ordinance criteria for a freestanding sign along County Road E. Staff
recommended approval based on the following findings:
1. There are site conditions, which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site.
2. The sign adjustment would allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the site.
ARDEN HILLS PLANNING COMMISSION - AUGUST 6, 2003
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3. The sign adjustment will not result in a sign that is inconsistent with the pmpose of
the zoning district in which the property is located.
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Commissioner Larson asked if the All American Engineering property was a conforming
use. Mr. Hellegers replied it was grand fathered in and it was allowed as a current use.
Commissioner Larson expressed concern about the looks of the outdoor storage at the All
American Engineering site.
Chair Sand asked if it was proper that the non-owner of a piece of property apply for a
sign variance. Mr. Hellegers replied this situation had occurred in the past, and it was
acceptable.
Chair Sand stated he did not have any problems with the fusty-Print sign, but he had a
concern about grandfathering in the All American Engineering sign. He s,ated he would
not have this concern if each property submitted its own request, but one property owner
should not apply for both property owners. Mr. Hellegers noted there would be one sign
that would serve both businesses, and the proposed sign would be more attractive than
the existing sign. He indicated the older signs presently on the property would be
removed. He stated if there were issues with the All American Engineering storage, the
City had other ways of dealing with this type of a concern.
Commissioner Larson noted maintenance was lacking in this area and it needed to be .
addressed. Chair Sand requested staff inform Ramsey County about the condition of the
easement.
Commissioner Zimmerman slated he believed that separate applications should have been
submitted.
Mr. Hellegers stated he would look at the zoning for AIl American Engineering and
check to see what the Ordinance said at that time and if they were not in compliance, he
would turn this over to the Code Compliance Officer.
Chair Sand asked if they could put a condition on this that AIl American Engineering had
to clean up their property before the sign could be put in. Mr. Hellegers replied they
could do it, but it could present problems.
Commissioner Modesette expressed concern about the height of the sign and asked if it
would block Carroll's Furniture sign. Mr. Hellegers stated he believed it would not block
the Carroll's Furniture sign, and the owner of Carroll's had indicated he had no problem
with this variance as long as it did not block his sign.
Chair Sand invited anyone for or against the variance to come forward and make
comment.
Dale Beane, owner of fusty-Prints, stated his proposed sign would not block the Carroll's .
Furniture sign. He noted All American Engineering was not paying for any of this sign,
but AIl American Engineering had agreed that he could remove their existing sign and
put up a new sign. He stated he was not getting any compensation from All American
Engineering for this sign.
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ARDEN HILLS PLANNING COMMISSION - AUGUST 6, 2003
3
Chair Sand closed the public hearing at 7:45 p.m.
Commissioner Ricke stated she understood the Commissioners concerns regarding the
condition of All American Engineering property, but she did not believe they should tie
the condition of the property to this sign, especially since the sign was an improvement to
what was presently there. She noted lusty-Prints should not be punished because of the
condition of the All American Engineering property.
Commissioner Zimmerman state he believed they should table this for additional
information, and he wanted All American Engineering to be a part of this process also.
Commissioner Larson stated he believed they should approve this sign as submitted and
directed staff to follow-up on their concerns regarding the All American Engineering
property.
Chair Sand agreed they should let this sign go forward as proposed and let the City Code
enforcement deal with the condition of the property of All American Engineering. He
noted it was not fair to Insty-Prints to punish them for the condition of a property not
owned by them.
Conunissioner Larson moved, seconded by Commissioner Ricke to recommend approval
of Planning Case No. 03-18, Insty-Prints, 1207 County Road E., Variance, subject to the
four conditions as outlined in staff's August 6, 2003 report and adding a fifth condition
which would remove the two existing signs,
The motion carried (6-1 Commissioner Zimmerman).
C. PLANNING CASE 03-19: CAROLYN MOHN. 3459 SIEMS COURT.
SHORELANDSETBACKVAJUANCE
Chair Sand opened the public hearing at 7:52 p.m.
Mr. Hellegers staled applicant was requesting a nine-foot variance to the Lakeshore
setbacks established in the Zoning Ordinance and the Shoreland Management Ordinance.
Staff recommended approval of the variance with conditions as noted in their August 6,
2003 report.
Commissioner Ricke expressed concern that the shoreline could erode even further.
Commissioner Zimmerman agreed.
Commissioner Zimmerman asked what the variance was based on. Mr. Hellegers replied
it was based on the ordinary high water mark.
Commissioner Ricke asked if the Rice Creek Watershed District and the DNR approved
this plan. Mr. Hellegers replied the Rice Creek Watershed District had submitted a letter
indicating their approval and the DNR had indicated verbally they did not have any
problem with this request.
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EN HILLS
MEMORANDUM
DATE:
Agenda Item 6.B
August 25, 2003
TO:
Mayor and City Council
_"""'_ City PImm@
Case #03- I 9
Carolyn Mohn
3459 Siems Court
Lakeshore Setback Variance (Shoreland Ordinance/Zoning Ordinance)
FROM:
SUBJECT:
Requested Action
The applicant is requesting a nine-foot variance to the Lakeshore setbacks established in the
Zoning Ordinance and the Shoreland Management Ordinance,
Update
I recently had the opportunity to speak with Travis Germandson, Area Hydrologist with the
Minnesota Department of Natural Resources (ONR), about the Mohn Variance application. Mr.
Germandson indicated that the DNR would not recommend approval or denial on this particular
application because the scope of the variance was relatively minor and would have little impact
on the shoreline of Lake Johanna. In addition, the City's current Shoreland Ordinance does not
meet the DNR recommended standards so the DNR could not provide any formal comments.
Based on this information staffhas determined that condition of approval number one should be
removed as this condition could not be fulfilled.
In response to the Planning Commissioners' questions about shoreline stabilization; Mr.
Germandson stated that rip-rap, if properly maintained, should prevent further erosion.
PC #03-t9 - CC Report 08125/2003 - Page I of 3
Plannm!! Commission Findm!!s and Recommendation:
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At their August 6, 2003 meeting the Planning Commission recommended approval of the
variance request and made the following findings:
1. The circumstances for which the variance has been requested are unique to the property.
2. Granting of the variance would be in keeping with the spirit and intent of the City's
Zoning Code.
3. The property in question could not be put to a reasonable use without the granting of a
variance.
4. The hardship was not created by the property owner.
5. Granting the variance would not alter the essential character ofthe neighborhood.
Therefore, in Planning Case #03-19, the Planning Commission is recommending that the
variance request of nine (9) feet for the lake shore structure setback be approved subject to the
following conditions:
1. (Note: As stated above the DNR will not provide a written statement indicating
approval or denial for this application. Therefore, because this condition could not be
reasonably fulfilled, staff would recommend that this condition be removed.) The
applicant shall receive written approval from the Commissioner of Natural Resources and
shall provide the City with a copy of such approval prior to the issuance of a building
permit.
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2. All necessary applications for building permits shall be filed with the Building Official
for approval prior to the issuance of a building permit.
ODtions
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
". . .it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for A!!encv Actions
The City of Arden Hills received the completed application for this request on July 8, 2003.
Pursuant to Minnesota State Statue, the city must act on this request by September 7, 2003 (60
days), unless the City provides the petitioner with written reasons for an additional 60 day review
period. The city may with the petitioner's consent extend the review period beyond the 120
days.
PC #03.19 - CC Report 08/25/2003 - Page 2 of 3
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Attachments
6B-I Planning Commission Report August 6, 2003
6B-2 Planning Commission Minute Excerpt August 6, 2003
6B-3 Plan Submitted by the Applicant
PC #03-19 - CC Report 08/2512003 - Page 3 of3
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Attachment 6B - 1
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~HlLLS
MEMORANDUM
DATE:
August 6, 2003
PC Agenda Item 4.C
TO: Planning Commission
FROM: Peter Rellegers, City Planner
SUBJECT: Case #03-19
Carolyn Mohn
3459 Siems Court
Lakeshore Setback Variance (Shoreland Ordinance/Zoning Ordinance)
Request
The applicant is requesting a nine-foot variance to the Lakeshore setbacks established in
the Zoning Ordinance and the Shoreland Management Ordinance.
Overview
Surrounding Area
North
R-I: Family Residential
District
R-l: FamilyResidential
District
R-l: Family Residential
District
(N.A.) Lake Johanna
Single Famity Detached
Residential
Single Family Detached
Residential
Single Family Detached
Residential
(N.A.) Lake Johanna
South
Low Density Residential
East
Low Density Residential
Low Density Residential
West
(N.A.) Lake Johanna
Site Data
Low Density Residentiat
Single Family Detached Residential
R-I: Single Family Residentiat
0.30 acres (12,842 square feet)
Relatively Flat
PC #03-19 - PC Report 08106/03 - Page 1 of 6
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Site Overview
1. Setbacks - Does not meet requirement.
The rear setback for principal buildings in the R-I district is 30 feet
The lakeshore structure setback for general development waters is 50 feet.
Lakeshore Setback
41' (stairs on deck)
45' (deck)
45' (house
50'
57.8'
2. Lot Coverage - Exceeds Code Requirement.
The requirement for all residential districts is a maximum of25%. The principal
structure as proposed in relation to the property would constitute 23 % lot coverage.
3_ Landscape Lot Area - Exceeds Code Requirement.
The requirement for all residential districts is a Minimum Landscape Lot Area of 65%.
Construction of the addition to the deck would leave approximately 71 % of the lot as
landscape area.
Backt!:round
A survey by BRW from 1974, when the house was built, shows approximately 65 feet
between the rear of the home and Lake Johanna. A survey by E.G. Rud and Sons from
2003, reveals that the distance between the Lake Johanna shoreline and the rear of the
home is now 57.8 feet. The applicant attempted to stabilize the shoreline in 1991 by
installing rip rap.
The applicant is proposing a l2-foot addition to the rear of the house and essentially
shifting the existing deck to the north. As proposed the house would be 45 feet from the
Ordinary High Water Mark (OHM), the deck would also be 45 feet from the OHM and
the stairs leading to the deck would be 41 feet from the OHM. Included in the
information that the applicant provided are two different sets of plans (plan A, Plan B)
which show a slightly different layout. However, both plans appear to have the structure
and deck located no closer than 45 feet to the OHM and one has stairs to the deck that
would be no closer than 41 feet from the OHM.
The reason that the applicant has requested the variance is that they are unable to expand
to either side or to the front due to setback constraints. There is additional space outside
PC #03-19 - PC Repon08l06/03 - Page 2 of6
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of the lakeshore setback on the northwest comer at the rear of the house; however, this
would mean that any expansion space would have to be accessed via a bedroom.
Health concerns have prompted the applicant to attempt to consolidate activities onto the
main floor of the house. The applicant is working with architects to redesign some of the
interior spaces in the home to allow for most of these activities to be located on the main
floor. Among other things the kitchen is being redesigned and the applicant is attempting
10 move the washer and dryer to the main level as well.
As stipulated in the Shoreland Management Standards (Ordinance 334), a copy of this
application has been fOIwarded to the Commissioner of Natural Resources. While the
Commissioner has not provided any feedback at this point, the applicant did have the
Rice Creek Watershed District and an Administrator from the Department of Natural
Resources review the proposal and they both did not indicate any problems with the
proposal, Should the variance request be granted, staff would recommend a condition of
approval stipulating that the applicant shall obtain written approval from the
Commissioner of Natural Resources (and the applicant shall provide the City with a
copy) prior to the issuance of a building permit.
Variance Criteria
A,
State Requirements
Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), defines "undue
hardship" as:
"...means the property in question cannot be put to a reasonable use if used under
conditions allowed by the official controls, the plight of the landowner is due to
circumstance unique to the property not created by the landowner, and the variance, if
granted, will not alter the essential character of the locality. Economic considerations
alone shall not constitute an undue hardship if reasonable use of the property exists under
the terms of the ordinance..."
B. City Requirements
Section VIII, D, 4, c and d, of the City's Zoning Ordinance state that,
"Adherence to the provisions of this ordinance is required, except for special cases which
arise because of the configuration of a particular parcel. The condition shall not have
been created by the landowner. A variance or variances may be granted from specific
provisions of this ordinance because such land factors as length of a side of a lot, the
shape of the lot or the unusual terrain prohibit reasonable development equivalent to that
which would be permitted without variance on a similar size lot located in the same
district, but which lot has no unusual configuration. Economic conditions alone shall not
be grounds for a variance. In no case shall the granting of a variance impair the health,
safety, comfort and general welfare of the public, nor will it be contrary to the intent and
purpose of the Comprehensive Plan, the official map or this or any other ordinance of the
City."
PC #03.19 ~ PC Report 08106103 - Page 3 of6
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Variance Findinl!s
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Minnesota State Stature 462.357, subd. 6, requires that Cities consider the following five
matters when hearing requests for zouing ordinance variances.
1. Are the circumstances for which the variance is requested unique to the
property?
Yes, Over time the shoreline has eroded, especially at the southwest comer of the
property and decreased the amount of developable property between the house
and the Ordinary High Water Mark. Had the shoreline not eroded to the degree
that it has (see the 1974 and 2003 surveys) the applicant may have been able to
add to the rear of the house without a variance. Currently, there is approximately
7.8 feet of developable space at the southwest comer of the house. However, this
is not enough space to make an appropriate addition. Furthermore, the applicant's
health conditions have prompted the applicant to consolidate activities on the
main level of the house. Consolidating these activities would likely require more
space on the main level of the house.
2,
Would granting the variance be in keeping with tbe spirit and intent of tbe
City's Zoning Ordinance?
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The stated Purpose and Intent of the City's Zoning Ordinance include the
following applicable statements:
Yes.
This ordinance is enacted for the following purposes:
· To promote the character of and preserve and enhance the properties and
areas within the City including wetlands, ponds, and marshes. (Section
1,8,2)
· To fix reasonable standards to which buildings, structures and land shall
conform for the benefit of a11.(Section 1,8,7)
The stated purpose of the R-I Single Family Residential District is as follows
(Section 5,D,I):
L To establish areas for the development of single family detached housing
at a maximum density of approximately 3 units per acre.
2. To reserve development areas for single-family housing.
3. To restrict encroachment of incompatible uses.
4. To maintain density limitations.
5. To lake advantage of muuicipal utilities.
6. To preserve open space,
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PC #03-19 - PC Report 08106103 - Page 4 of 6
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3.
Could the property iu question be put to a reasonable use without the
granting of the variance?
No. The applicant has indicated that due to health concerns, it is necessary that
the applicant place most activities on the main level. The property would likely
still be a reasonable use as if the inhabitants did not need the activities on the
main level due to health concerns. However, the applicant is trying to make the
property work for their current and future needs and the changes to the floor plan
will need to be made so that the applicants can remain in this property for the
foreseeable future.
4. Was the hardship created by the owner?
No, The hardship is the result of years of erosiou on the shoreline of Lake
Johanna which have washed away several feet of shoreline at the southwest
corner of the property and reduced the developable area of the applicant's
property. The hardship is also due to the applicant's health concerns which have
necessitated consolidating activities on the main levef of the house.
5,
Would grauting the variance alter the essential character of the
neighborhood?
No, If the variance was granted the addition to the house and deck would be
approximately 45 feet from the Ordinary High Water Mark (OHM) and the
stairway to the deck would be 41 feet from the OHM. The addition would not
require the removal of any trees and the foliage would remain between the
structure and the shoreline. Neighboring properties should not be adversely
affected.
Deadline for Aeencv Actious
The City of Arden Hills received the completed application for this request on July 8,
2003. Pursuant to Minnesota State Statue, the city must act on this request by September
7, 2003 (60 days), unless the City provides the petitioner with written reasons for an
additional 60 day review period. The city may with the petitioner's consent extend the
review period beyond the 120 days.
PC #03-19- PC Report 08/06103 - Page 5 or6
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Options ~
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial. [fthe City denies the petitioner's request, "... it mnst
state in writing the reasons for the denial at the time that it denies the request".
4. Table for additional information.
Recommendation
In Planning Case #03-19, staff recommends that the variance request of nine (9) feet for
the lakeshore structure setback be approved subject to the following conditions:
I. The applicant shall receive written approval from the Commissioner ofNaturaI
Resources and shall provide the City with a copy of such approval prior to the
issuance of a building permit.
2. All necessary applications for building permits shall be filed with the Building
Official for approval prior to the issuance of a buifding permit.
Attachments e
4Cl - Statement, surveys, site plans, and photographs submitted by the
applicant.
4C2 - Location Map.
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PC #03.19 - PC Report 08106103 - Page 6 of 6
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ARDEN HILLS VARIANCE REQUEST
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CARL AND CAROLYN MOHN
3459 Siems Court
Arden Hills
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Variance request- July 7;1JXJ3
8ackeround
Our home was built in 1974 by us on the east shore of Lake JohAnnA After 29 years,
renovation is needed, oue family has expanded and health has declined.
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Age in place in oue home-to move all necessary functions to the main level' so that we
can stay here for the next 10 - 20 years.
Now
We have worked with architects for nearly a year, preparing plans for modest addition to
the family rooml kitchen area, based on the original registered land survey of 1974 and
meeting the current setbacks.,
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A new survey done in May of this year, prior to construction, showed discrepancies on
the south lot line at the lakeshore corner. What was 163' RLS 11974 is 147,7' in June
2003. Our proposed addition would extend at the south comer into the lakeshore setback
5 feet at the SW comer tapering to 0' at the 2O'width in a triangular shape( 50 square
feet), The overall size of the addition is 12feet x 20 feet The deck would keep the point
shape and be moved to the north as indicated in the proposed plans.
We have taken great care to keep the heavily wooded shoreline natural. Our commitment _
is to have nature the primary focus. Photos are enclosed. No trees would be removed and .,
neighbors would not be adversely affected.
Hardship issues affecting this request are:
Shoreline erosion of the SW corner since 1974 is a unique and significant
issue. What was there,by measurable certifiable standards, is noW gone,
affecting our setback distance.
- A new weir was installed in Lake Johanna by Rice Creek Watershed District
in the mid 80's. We applied for a permit in 1991 to stabilize our shoreline
with rip rap .. ,Dresser Trap, to be as unobtrusive as possible.... much of that
has eroded by now, This particular area is subject to heavy wave action and
ice breakup pressures.
- We intend to uphold the goals of Arden Hills to the utmost Preserving trees
and land is a hallmark of oue lives, Preserving privacy for the neigbbors on each
side and a filtered view from and to the lake have always been our primary
commitment
- We enjoy the neighborhood and would like to stay here. For our bouse to
work for us long term, modifICations need to be made, To accomplish that
goal we are:
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-For us, as 67 and 68 year old residents desiring to stay in our homefor the next
10 - 20 years in spite of declining health, the essential functions need to be on
the main level. To accomplish that goal we are:
Moving the laundry to the main level
Planning alarger kitchen that wiU work for changing needs of
accessibility issues. The kitchen is being designed with sit down work
space and and conversion capabilities as needs change.
Providing a wide enongh space for family gatherings The present 10'
6' width of the family room does not. work with adult children +
gl'llndchildren.) Our family has expanded, lives nearby and visits
often. '
- Renovating bathrooms to. work for this stage of life while
remaining aesthetically pleasing for any stage oOife.
"' We have converted a bedroom to anofficelstudio space.
-We are unable to expand to the north or50uth because of side setbacks. The street
direction isn't an option with that 40' setback.Ou the lakeside there would be space on
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the bedroom side of the house within the setback area without a variance. However, we
need the additional splice in the kitchen! family room side of the house.
The hardship has happened because of lakeshore erosion and differences in drainage that
were beyond our control. We would not need to request a variance if the legal purchase
footage had not washed away in that section of the shoreline.
-Our goal has alwaysOOen to preselYe the integrity and natural character of the
neighborhood. Granting this variance would not affect that in any way-
-The DNR and Rice Creek Watershed District have reviewed this proposal and have no
objections. Enclosed is a letter from Rice Creek. Travis Gennansund administrator from
the DNR, visited the site and had no objections.
We tespectfully request your consideration of our variance request.
Carolyn and Carl Mohn
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. Attachment 6B - 2
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ARDEN HILLS PLANNING COMMISSION - AUGUST 6, 2003
3
Chair Sand closed the public hearing at 7:45 p.m.
Commissioner Ricke stated she understood the Commissioners concerns regarding the
condition of All American Engineering property, but she did not believe they should tie
the condition of the property to this sign, especially since the sign was an improvement to
what was presently there. She noted Insty-Prints should not be punished because of the
condition of the All American Engineering property.
Commissioner Zimmerman state he believed they should table this for additional
information, and he wanted All American Engineering to be a part ofthis process also.
Commissioner Larson stated he believed they should approve this sign as submitted and
directed staff to follow-up on their concerns regarding the All American Engineering
property.
Chair Sand agreed they should let this sign go forward as proposed and let the City Code
enforcement deal with the condition of the property of All American Engineering. He
noted it was not fair to Insty-Prints to punish them for the condition of a property not
owned by them.
Commissioner Larson moved, seconded by Commissioner Ricke to recommend approval
of Planning Case No. 03-18, lusty-Prints, 1207 County Road E., Variance, subject to the
four conditions as outlimid in staff's August 6, 2003 report and adding a fifth condition
which would remove the two existing signs.
The motion carried (6-1 Commissioner Zimmerman).
C. PLANNING CASE 03-19: CAROLYN MORN. 3459 SIEMS COURT.
SRORELAND SETBACK VARIANCE
Chair Sand opened the public hearing at 7:52 p.m.
Mr. Hellegers stated applicant was requesting a nine-foot variance to the Lakeshore
setbacks established in the Zoning Ordinance and the Shoreland Management Ordinance,
Staff recommended approval of the variance with conditions as noted in their Augnst 6,
2003 report.
Commissioner Ricke expressed concern that the shoreline could erode even further.
Commissioner Zimmerman agreed.
Commissioner Zimmerman asked what the variance was based on. Mr. Hellegers replied
it was based on the ordinary high water mark.
Commissioner Ricke asked if the Rice Creek Watershed District and the DNR approved
this plan. Mr. Hellegers replied the Rice Creek Watershed District had submitted a letter
indicating their approval and the DNR had indicated verbally they did not have any
problem with this request.
ARDEN HILLS PLANNING COMMISSION - AUGUST 6, 2003
4
Chair Sand invited anyone for or against the variance to come forward and make
comment.
.
Carolyn Mohn, 3459 Siems Court, stated they liked living in their neighborhood and
wanted to stay in their home. She noted she had health problems and it was necessary to
put everything on the first floor. She indicated they had intended upon working within
the setback for their improvements, but discovered that the survey they were relying on
was inaccurate. She indicated only a small portion of the home would be located within
the setback.
Steve Erickson, architect, stated he had been assisting the applicants for over a year in
developing plans for their addition. He stated they had discovered only recently that they
would need to request a variance because the previous survey prepared was inaccurate.
He stated they would not be encroaching closer to the lake than what the existing deck
was encroaching now, He indicated applicants were very concemed about maintaining
the shoreline.
Commissioner Bezdicek asked if they would be removing any trees. Mrs. Mohn replied
they would not be removing any trees.
Commissioner Zimmennan asked if applicants had discussed this project with their
neighbors. Mrs. Mohn replied they had spoken personally with their neighbors and no
one had any objection to this project.
e
Mr. Hellegers noted staff had received no objections to this project.
Chair Sand closed the public hearing at 8:20 p.m.
Commissioner Bezdicek moved, seconded by Commissioner Zimmennan to approve
Planning Case No. 03-19, Carolyn Mohn, 3459 Siems Court, Lakeshore Setback
Variance (Shoreland Ordinance/Zoning Ordinance) subject to the two conditions as noted
in staffs Augusl 6, 2003 report.
The motion carried unanimously (7-0).
UNFINISHED AND NEW BUSINESS
A, Zooin!! Ordinance Update
Mr. Hellegers noted staff was recommending the following: Reformatting the Zoning
Ordinance to become Chapter 12 of the City Code. Adding two new zoning districts-
P/I - Public and Institutional, and P/OS - Parks and Open Space. Added exception for
covered front porches for Single Family Detached Dwellings. Changing Special
Uses/Special Use Pennits to Conditional Use Permits to be consistent with State Statutes.
Introduce Interim Use concept and compiling related ordinances (Flood Plain, Shoreland,
Signs, Adult Uses, Erosion Control, Excavation) into one to be Chapter 12 of the City .
Code. He asked for the Commissioner's comments and suggestions.
Commissioner Ricke noted there were many grammatical errors in the document that
needed to be corrected. She also noted if they were changing the wording of special use
,.. ' f
.
.
City Council
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Agenda Item 7 A
MEMORANDUM
'Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (6t2) 370-0700
Fax: (612) 370-1378
To:
Nick LandwerlURS
Tom MooreJAH
File: 379510281001
Mr, Aaron Parrish!
. City of Arden Hills
From: Greg Brown 1ttL-
Arden Hills City Engineer
Copy:
Date: Augnst 25. 2003
Subject: Lift Station #7 Rehabilitation
Background
The City Engineer is currently completing final con8truction plans and specifications for the
rehabilitation of Lift Station #7. Lift Station 7 is located in the southwest comer of Lake
Josephine in the Presbyterian Homes property. The existing lift station is of the old "can style"
design and will be improved to be a submersible pump design. The project is in the CIP for
2005.
The project was discussed at the July 21, 2003 worksession as a candidate to take advantage of
the favorable bid climate and utilize funds allocated for lift station rehabilitation in 2003 and not
encumbered by the Lift Station #2 and #5 rehabilitation project. The 2003 budget for lift station
rehabilitation is $400,000 and approximately $325,000 has been encumbered for engineering
and construction costs for Lift Stations #2 and #5. The estimated project cost for Lift Station #7
is $llO,OOO ($95,000 construction +$15,000 engineering/inspection). The project will be funded
entirely by the City Sanitary Sewer Utility. The project is planned to be combined with the Karth
Lake Pumping hnprovements for bidding with the intention of realizing some cost savings
through economy of scale.
Recommendation
The City Engineer recommends that Council authorize the advertisement for construction bids
for the Lift Station #7 Rehabilitation Project.
PROIECTS\ARDENHIL\37951IGENERALIDocuments\Agenda Memo 8-25-03 Item 7 Adoc
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EN HILLS
MEMORANDUM
DATE:
Agenda Item 7.B
August 21,2003
TO:
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem
FROM:
Aaron Parrish, Interim City Administrator I Community Services Director ~
SUBJECT:
Lake Improvement District- Karth Lake
ENCLOSURES:
1. Resolulion No. 03-55, A Resolution Approving Lake Improvement
Districl Criteria for Karth Lake and Estabfishing a Date for a Public
Hearing
2. URS Study
Overview
Consistent with previous Council direction, attached is a resolution that approves the preliminary
engineering study necessary to establish a lake improvement district around Karth Lake. In
addition, a date for the public hearing to establish the district is also set. The engineering report
is included as "Exhibit A" in the resolution.
It is necessary to give the DNR 40 days notice prior to the public hearing creating the district.
To meet this timeline and still have the hearing on September 29th, the engineering report was
forwarded to the DNR on Wednesday August 20th. In short, if all goes according to plan, the
district should be created and the bid for the project awarded at the September 29th meeting.
Requested Action
1. Consider Approval of Resolution No. 03-55
\\Earth\Admin\City Administrator\Memo\2003\08-20-03 Memo to Council RE Karth Lake.doc
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~
~HILLS
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
CITY OF ARDEN IllLLS
RESOLUTION NO, 03-55
RESOLUTION APPROVING LAKE IMPROVEMENT DISTRICT
CRITERIA FOR KARTH LAKE AND
ESTABLISIDNG A DATE FOR A PUBLIC HEARING
WHEREAS, pursuant to Minnesota Statutes 459.20 and Minnesota Statutes 103B. 501-
103B.581, the City of Arden Hills has the authority to establish and administer a Lake
hnprovement District for lakes located wholly within its boundaries;
Hills;
WHEREAS, Karlh Lake is located wholly within the boundaries of the City of Arden
WHEREAS, the consulting engineer for the City of Arden Hills has prepared a report
(Engineering Study) dated the 20th day of August 2003, which descnbes a necessity of
constructing and monitoring a lake elevation control structure for Karth Lake and which is
attached hereto as Exhibit A; and
WHEREAS, pursuant to Minnesota Statutes 103B.501-103B.581 in MilUlesota rules
6115.0900-6115.0980 the City of Arden Hills has prepared a proposed order establishing and
providing for the administration of the Karlh Lake Improvement District for the purpose of
constructing and monitoring a lake elevation control structure.
NOW, THEREFORE, BE IT RESOLVED by the Arden Hills City Council:
I. The Engineering Study is approved.
2. The boundaries of the proposed Karth Lake hnprovement District as illustrated
and described in the Engineering Study are temporarily approved subject to fmal
approval following the public hearing.
3. The City of Arden Hills intends to establish the Karth Lake Improvement District
as proposed in the Engineering Study.
4. The public hearing to accept comments regarding the establishment of the Karth
Lake Improvement District shall be held at 7.00 p.m. on the 29th day of
September, 2003 at the Arden Hills City Hall, 1245 west Highway 96, Arden
Hills,MN.
5.
Consulting Engineer for the City of Arden Hills shall provide the Commissioner
of the Department of Natural Resources and the Minnesota Pollution Control
Agency a certified copy of this resolution and the document of criteria for the
Lake Improvement District for Karth Lake at least 40 days prior to said public
hearing.
6. At least 21 days prior to said public hearing, the City Administrator shall provide
mailed notice of the day, time, and place of the hearing to all property owners as
determined by the Ramsey County Tax records; along with published notice within
the City of Arden Hills legal newspaper at least once a minimum of 21 days prior to
said hearing.
.
ADOPTED by the Arden Hills City Council this 25th day of August, 2003.
By:
Beverly Aplikowski, Mayor
ATIEST:
Aaron Parrish, Acting City Administrator
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KARTH LAKE IMPROVEMENT DISTRICT
ENGINEERING STUDY
.
. 37951-028-0101
AUGUST 20, 2003
Thresher Square
700 Third Street South
Minneapolis. MN 55415
612.370.0700 TeJ
612.370.1378 fax
"
Karth Lake Improvement District
.
IntroductionlBackground
Karth Lake is a land-locked water body under DNR jurisdiction and located within the
Rice Creek Watershed District ID# 62-0072. The published normal water level as
documented on Plat maps is 929.8 feet and the DNR's published OHW is 934.95 feet.
Residents have brought up the issue of high water levels in the lake numerous times since
1984. The high water levels are threatening hundreds of mature trees; many currently
have water two to three feet up the trunks. In addition, the high water levels are
damaging surrounding residential lawns and landscaping. A table of water levels based
on DNR published infonnation, plat maps and previous studies into this issue are as
follows:
Table 1 - Lake Elevations (Feet Above Sea level)
Year SeasonIMonth Lake Level (Feet)
1974 N/A 929.8
1977 Julv 929.7
1984 June 936
1986 June 936
1994 October 933.75
1996 Surin!! 936.5
2002* SeDtember 938.3
2002 October 936.4
2003 AUlillSt 936.7
.
The City has set-up temporary pumping systems in coordination with the DNR in the past
to lower the level of Karth Lake. The lake was pumped down in 1984 and 1986 to a
surface elevation of 934 feet. In October of 2002 a temporary lift station was installed
and Karth Lake was pumped down 1.9 ft. to a level of 936.4 ft before pumping operations
were halted.
In conversations with the Rice Creek Watershed District it is preferred that the any
potential pumping solution be directed towards the Valentine Lake system. This would
involve connecting any temporary or pennanent system to the stonn system on Femwood
A venue North, which drains into the Valentine Lake through a series of pipes, ditches
and wetlands.
Purpose Of Project
The purpose of this project is to control the rising level of Karth Lake. Currently the lake
elevation of 936.68 feet is 1.75 feet above the published OHW of 934.95. The rising lake
level is threatening hundreds of mature trees on public and private land. Currently many
trees have roots approximately 2 to 3 feet underwater.
.
..
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Proposed Capital Improvements/Operations and Maintenance
A permanent pumping station is proposed to control the lake elevation. Pumping would
be coordinated with the DNR and would be dependent on the elevation of the lake and
the season.
The proposed permanent solution would include constructing a concrete pump manhole
on the south end of Karth Lake in Cummings Park and connecting a 6" forcemain from
the pump to the storm sewer system on Femwood Avenue. It is proposed that this will be
an electrical sump pump mounted on a floating raft with a built in fish screen, which
could be manually operated when necessary.
The City of Arden Hills would coordinate with the DNR to determine appropriate
minimum and maximum levels for pumping based on Lake Elevation and time of year. It
is proposed that a permanent pump would pump no more than 360 gpm (less than 1 cfs.)
At 360 gpm it is anticipate that it will take 2- 1/2 to 3 weeks to draw the Karth Lake
Down 2 feet (approximately 10 mgal.)
The city would base the commencement and cession of pumping on the following
criteria:
1) Pumping will not commence if the Lake Level is 934 ft or lower
2) April through September pumping would commence when the lake level
reaches 936 feet and would be stop once the Lake reaches an elevation of 936.
3) October and November pumping would commence when the lake level
reaches 935 or higher and would stop once the elevation reaches 933.
4) No pumping is anticipated during the months of December through March
5) During pumping operations the Lake Level readings will be check daily. Lake
Levels will be monitored on a weekly basis otherwise.
6) Pumping would not begin without prior notification to the DNR and Rice
Creek Watershed District.
7) During pumping operations down stream waters and conveyances will be
checked to ensure the pumping operations is not causing adverse down stream
effects.
The flow rates would be low enough that the impacts to the down stream system would
be negligible. Karth Lake is considered to have good water quality and no adverse
impacts to the down stream waters are anticipated as result of proposed pumping of Karth
Lake.
Cost Estimate and Proposed Funding
The proposed pumping station installation is estimated to cost approximately $70,000 and
if approved would be installed and operational this fall. It is proposed that the cost of the
pumping station will be split equally between the City of Arden Hill and The Lake
Improvement District.
.
The proposed Lake Improvement District consists of the 48 residential properties that
abut Karth Lake. A map of the properties and an address list of the properties are
included in this report.
Public Process
To date several public meetings have be held regarding this issue within the last 2 years.
The most recent meeting held on July 14, 2003 was attended by Travis Gennundson from
the DNR.
Submit Certified Engineering Report to the DNR
Notification of Public Hearing
Public Hearing
August 20, 2003
September 9,2003
September 29,2003
The Arden Hills City Council will vote on the resolution for establishing a Lake
Improvement District and will also vote to proceed with the project at that time and will
consider awarding a contract at their September 29, 2003 meeting.
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KARTH 1.Al([ IMPROVEMENTS
EXISTING STORM SYSTEM
EXHIBIT 2
_Kartb Lake Pumping Station Estimated Construction Cost
Description: Karth Lake Pump Station
8/20/03
Item
No,
.
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2
3
4
5
6
7
8
MnDot
Item No,
2021.501
2503.602
2503.602
2503.602
2503.602
2503.603
2506.602
2575.502
Descrintion
Mobilization
6" PVC Forcemain
Furnish Submersible Pump
F & I Electrical Control System
Basket (For Submersible Pump)
Connect to Existing Storm Sewer Stub
Valve Manhole
Sodding Type Lawn
Subtotal
Total Estimated Construction Cost
Unit Ouantitv Unit Price Amount
LS I $5,000.00 $5,000
iF 1400 $28.00 $39.200
LS I $6,000.00 $6,000
LS I $10,000.00 $10,000
EA I $2,000.00 $2,000
EA t $500.00 $500
EA t $2,500.00 $2,500
SY 1,000 $5.00 $5,000
$70,000
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.r House # Street City stale zip
KELVIN W KOBERNICK 1108 AMBLE DR ARDEN HILLS MN 55112
CARL V REYNOLDS 1112 AMBLE DR ARDEN HILLS MN 55112
SHIH PAU YEN 1116 AMBLE DR ARDEN HILLS MN 55112
STEVEN P MARINO 1120 AMBLE DR ARDEN HILLS MN 55112
SCOTT A HANSOHN 1124 AMBLE DR ARDEN HILLS MN 55112
PEN HSIANG LI 1128 AMBLE DR ARDEN HILLS MN 55112
EDMUND L FULLER JR 1132 AMBLE DR ARDEN HILLS MN 55112
VIOLET KERN 1136 AMBLE DR ARDEN HillS MN 55112
RONALD D LINDMARK 1140 AMBLE DR ARDEN HILLS MN 55112
THOMAS E HEIDEMAN 1142 AMBLE DR ARDEN HILLS MN 55112
CESAR FARELL 1144 AMBLE DR ARDEN HILLS MN 55112
JEFFERY P WENDT 1148 AMBLE DR ARDEN HILLS MN 55112
DAVID W STEPHENS 1152 AMBLE DR ARDEN HILLS MN 55112
DAVID C YAUCH 1158 AMBLE DR ARDEN HILLS MN 55112
JANET LNIENABER 1160 AMBLE DR ARDEN HILLS MN 55112
JON E LUNDIN 1164 AMBLE DR ARDEN HILLS MN 55112
ARTHUR J BOURGEOIS 1168 AMBLE DR AADEN HillS MN 55112
DANIEL H CARLSON 1172 AMBLE DR ARDEN HILLS MN 55113
GILBERT H SMITH 1176 AMBLE DR ARDEN HILLS MN 55112
CHARLES AMBLE 1211 AMBLE RD ARDEN HILLS MN 55112
CHARLES 0 AMBLE 1211 AMBLE AD ARDEN HillS MN 55112
LINDA K AMBLE 1219 AMBLE RD ARDEN HilLS MN 55112
JILLL AMBLE 1225 AMBLE RD ARDEN HILLS MN 55112
PAUL D AMBLE 1229 AMBLE RD ARDEN HILLS MN 55112
ELEANOR HARTMARK TRUSTEE 1260 HIGHWAY 96 W ARDEN HILLS MN 55112
FRANK W STODOLA 1281 KARTH LAKE CIR ARDEN HILLS MN 55112
RICHARD C SPielMANN 1285 KARTH LAKE CIR ARDEN HILLS MN 55112
RONALD T HAGKUll 1289 KARTH LAKE CIR ARDEN HILLS MN 55112
JOYCE A ANDERSON 1295 KARTH LAKE CIR ARDEN HILLS MN 55112
RICHARD F KLICK 1301 KARTH LAKE CIR ARDEN HILLS MN 55112
ARTHUR W LARSEN 1180 KAATH LAKE DR ARDEN HilLS MN 55112
WILLIAM R HILGEDICK 1212 KARTH LAKE DR ARDEN HILLS MN 55112
BRUCE A JOHNSON 1220 KARTH LAKE DR ARDEN HILLS MN 55112
MIKE J ENZ 1228 KAATH LAKE DR ARDEN HILLS MN 55112
GARY H GERDING 1236 KARTH LAKE DR ARDEN HillS MN 55112
CLAUDIA D LANDGRAF 1244 KAATH LAKE DR ARDEN HILLS MN 55112
KEN A SPANGLER 1250 KAATH LAKE DR ARDEN HILLS MN 55112
JAMES A MIKLOS 4385 LEXINGTON AVE N ARDEN HILLS MN 55126
ROGER A SABOT BEVERLY PO BOX 333 ROGERS MN 55374
JOHN C ROBICHAUD 1237 NURSERY HILLLN ARDEN HILLS MN 55112
WilliAM J SWEENEY 1241 NURSERY HllLLN ARDEN HILLS MN 55112
R GARY FULCHER 1249 NURSERY HILLLN ARDEN HILLS MN 55112
WilliAM F MCCABE 1255 NURSERY HIllLN ARDEN HILLS MN 55112
RICHARD A ROESSLER 1261 NURSERY HILL LN ARDEN HILLS MN 55112
JAMES H NERHAUGEN 1267 NURSERY HIllLN ARDEN HILLS MN 55112
RALPH H LARSON 1273 NURSERY Hill LN ARDEN HILLS MN 55112
STANLEY D HARPSTEAD 1277 NURSERY HILL LN ARDEN HILLS MN 55112
ERIC J SlINDEE 1236 NURSERY HILL CT ARDEN HILLS MN 55112
4367 Lexington Avenu
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RESOLUTION APPROVING LAKE IMPROVEMENT DISTRICT
CRITERIA FOR KARTH LAKE AND ESTABUSHING A DATE FOR A
PUBUC HEARING
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.Aua-19-l003 14:04
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From-PETERSON FRAM BERGMAN
6512281753
T-959 P 004/032 F-143
".
DRAFT
CITY OF ARDEN HILLS
RESOLUTION NO.:
RESOLUTION APPROVING LAKE IMPROVEMENT DISTRICT
CRITERIA FOR KARTII LAKE AND ESTABLISHING A DATE FOR
A PUBLIC HEARING
WHEREAS, pursuant to Minnesota StatuteS 459.20 and Minnesota Statutes 103B.
501-103B.581, the City of Arden Hills has the authority to establish and administer a Lake
Improvement District for lakes locates wholly within its boundaries;
WHEREAS, Karth Lake is located wholly within the boundaries of the City of
Ardem Hills;
WHEREAS, the consulting engineer for the City of Arden Hills has prepared a
repon (Engineering Study) dated the _ day of _ 2003, which describes a necessity of
constrUcting and monitoring a lake elevation control structure for Karth Lake and which is
attached hereto as exhibit .; and
WHEREAS, pursuant to Minnesota Statutes 103B.501-103B.581 in Minnesota
roles 6115.0900-6115.0980 the City of Arden Hills has prepared a proposed order establishing
and providing for the administration of the Kwh Lake Improvement District for the purpose of
construCting and monitoring a lake elevation control structure.
NOW, THEREFORE, BE IT RESOLVED by the ArdenHiJls City Council
1. The Engineering S{lldy is approved.
2. The boundaries of the proposed Karth Lake Improvement District as iIlustrated
and described in the Engineering Study are temporarily approved subject to final
approval following the public hearing.
3. The City of Arden Hills intends to establish the Karth Lake Improvement District
as proposed in the Engineering Study.
4.
The public hearing to accept comments regarding the establishment of the Karth
Lake Improvement District shall be held at 7.00 p.m. on the day of
.2003 at the Arden Hills City Hall, 1245 west Highway 96, Arden Hills,
MN.
.Aul-19-l003 14:04
From-PETERSON FRAM BERGMAN
6sm81753
T-959 P DD5/03Z F-143
5. Consulting Engineer for the City of Arden Hills shall provide the Commissioner
of the Department ofNarural Resources and the Minnesota Pollution Control
Agency a certified copy of this resolution and the document of criteria for the
Lake Improvement District for Kanh Lake at leasl 40 days prior to said public
hearing.
6. Arleast 21 days prior to said public hearing. the City Administrator shall provide
mailed notice of the day, time, and place of the he:aring to all property owners as
determined by the Ramsey County Tax records; along with published notice
within the City of Arden Hills legal newspaper at least once a minimum of21
days prior ro said hearing.
City of Arden Hills;
By:
Beverly Aplikowski, Mayor
Dated the
day of
.2003.
ATTEST:
Aaron Parrish, Acting City Admini~'Uator
F~"onnr\JPF Fih::s\E:ll.wC-t 01 Minmes J,wpd
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RESOLUTION ORDERING THE ESTABUSHMENT OF THE KARTH
LAKE IMPROVEMENT DISTRICT AND ADOPTING THE BOARD
BYLAWS
.Aua-19-l003 14:04
From-PETERSON FRA" BERGMAN
651ml753
T-959 P.006/032 F-143
"
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DRAFT
CITY OF ARDEN HILLS
RESOLUTION NO.
RESOLUTION ORDERING THE ESTABLISHMENT
OF THE KARTH LAKE IMPROVEMENT DISTRICT
AND ADOPTING THE BOARD BYLAWS
WHEREAS, pursuant to Minnesota Statutes 459.20 and Minnesota Statutes
103B.501-103B.581, the City of Arden Hills has the authority to establish a Lake Improvement
District;
WHEREAS, the engineering repoI1 prepared by the City's Consulting Engineer
identified the need for the construction and maintenance of a Jake elevation control strucrore for
Karth Lake;
WHEREAS, Karth Lake is located wholly within the boundaries of the City of
.
Arden Hills;
WHEREAS, pursuant to Minnesota Statute 103B.501 to 103B.581 and the
Minnesota Depanrnent of Natural Resources rules part 61 15.0900 to 6115.0980 the City of
Arden Hills has prepared a document proposing the establislunent and the administration of a
Lake Improvemem District with th" purpose of constructing and maintaining a lake elevation
control structure; and
WHEREAS, a public hearing for the establislunent of the Karth Lake
Improvement District was held on the _ day of ,2003.
NOW, THEREFORE, BE IT RESOLVED by the Arden Hills City Council
I. That the order to establish the Lake Improvement District for Karth Lake is
hereby approved and made a part hereof.
2.
That the bylaws for the Board of Directors of the Lake Improvement District for
Karth Lake are hereby approved and made a part hereof.
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3.
Tha.t tho bound:uics fo:r the K.o.rth Lake Improvement Dis.triet are hereby ::.lppyoved
and made a part hereof.
. Aua-19-l603 14:04
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From-PETERSON FRAM BERGMAN
Dated the
day of __,2003.
ATIEST:
Aaron Parrish, Acting City Administrator
F;~FF\Ie!i\.ExnctMiu.ukS2.~
65 1Zl8l753
HI9 P 007/03l F-143
By:
Beverly Aplikowski, Mayor
City of Arden Hills
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ORDER ESTABLISHING THE KARTH LAKE IMPROVEMENT
DISTRICT
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,Aua-19-2003 14:04
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From-PETERSON FRAM BERG~AN
T-959 P 008/032 F-143
651llB1753
'"
DRAFT
ORDER ESTABLISHING THE KARTH LAKE IMPROVEMENT DISTRICT
1.0 WHEREAS, the Arden Hills City Council initiated the establishment of the Karth Lake
Improvement District by adopting Resolution No. _ which declared the City's intent to
establish the District and which directly or by incorporation of supponing data:
A. SpeCified the boundaries of the proposed District which were as consistent as
practical with the natural hydrologic boundaries;
B. Prescribed the water and related land resource m,.nagement programs to be
undertaken within the District;
C.
Stated the manner in which proposed programs would be fmanced;
D. Designated the City officer or agency which would be responsible for supervising
the programs; and
E. Set a date for a hearing on the establishment of the proposed Lake Improvement
District.
2.0 WHEREAS, a public hearing, preceded by all notices required pursuant to Minnesota
StatuteS Chapter 1 03B.515 and Minnesota Rules 6115.0970, Subpan 3, was held on the _
day of September, ,2003 in order to teceive public comment as to whether the Karth
Lake Improvement District should be established; and
3.0 WHEREAS, based upon all data submim:d and on all comments received, the Arden
Hills City Council has determined:
A. That the proposed Lake Improvement District is necesSlU)' and that the public
welfare will be promoted by the establishment of the Lake Improvement District;
B. That the property to be included within the Lake Improvement District will be
benefined by the e~;tablishment of the Lake Improvement District; and
C.
That the formation of the Lake Improvement Db"trict will not cause or contribute
to long range environmental pollution.
Aua-19-l003 14:04
From-PETE~SON F~AM BERGMAN
651lZ81753
T-959 P 009/032 F-143
"J..-
4.0
NOW, THEREFORE, the Arden Hills City Council hereby orders:
.
A. Name. The name of the Karth Lake Improvement District shall be the "Kanh
Lake Improvement District".
B. Boundarie~. The boundaries of the Kanh Lake Improvement District shall be as
described on Exhibit A attached hereto.
C. Resource Management Pro\1rams. The water and related land resources
management programs and services to be undertaken shall include the
following:
I. The construCtion and operation of a lake level control structure.
2. A ,vater quality monitoring program.
D.
Financing of Programs. The manner of financing such programs and services
shall initially consist of the levy of ad valorem taxes solely on property within the
Lake Improvement District, but may also include the imposition of service
charges, the issuance of obligations as provided in Minnesota Statutes, Chapter
429.091, levy of spedaJ assessments pursuant to Minnesota Statutes 429, or a
combination of any of the above.
.
E. Board of Directors. The Board of Directors of the Karth Lake Improvement
District shall be an advisory body to the Arden Hills City Council. The Board
shall make reconunendations regarding the implementation of programs, projects
and services but shall not have the authority to entolr into contracIS or levy taxes.
The Board shall consist of five members initially appointed by the Arden Hills
City Council. The Board shall be appointed to staggered terms so that no more
than two Board Members' tenns will expire at one time. After the appointment of
the initial Board, each Board Member shall serve a three year term subject to
removal in the discretion of the City Council. Each Board Member shall reside
within the City of Arden Hills. A majority of me Board Members shall own
property within the Karth Lake Improvement District.
.
A~a-19-2003 14:05
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From-PETERSON FRAU BERGMAN
Dated the
day of
ATTEST:
Aaron Parrish, Acting City Administrator
f:\usm\ChivormeIJPF FilwOrdcr ~lablilhiD8 1M Snail L&k.:= l.'\fltpd
651llB1753
T-959 POI0/Ol2 F-143
City of Arden Hills;
By:
Beverly Aplikowski, Mayor
,2003.
.
KARTH LAKE IMPROVEMENT DISTRICT BYLAWS
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Aua-19-l003 14:05
T-959 P 011/032 F-143
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From-PETERSON FRAM BERGMAN
65mB1753
DRAFT
KARTH LAKE IMPROVEMENT DISTRICT
BYLA WS
1.0 Establishment of Board of Directors. The Karth Lake Improvement District was
established pursuant to Order of the City Council dated the __ day of 2003.
2.0 Composition of Board of Directors. The Karth Lake Improvement District Board of
Directors shall consist of five memhers initially appointed by the Arden Hills City Council and
thereafter elected by qualified voters and o"...netS of propeny within the Karth lake Improvement
District. Board Members shall reside within the City of Arden Hills. A majority of the board
members shall own property within the Karth lake Improvement District.
. 3.0 Terms of Office. Board members shall be elected for a term of three years. The first
appointed Board of Directors shall be composed of two members whose terms expire on the
day of ,200_; two members whose terms expire on the day of
, 200_ ; and one member whose term expires on the __ day of , 200_.
Board members shall be elected at the annual meeting by a majority of the votes cast. Voting
shall be by secret ballot. Absentee ballots shall be received at the offices of the Arden Hills City
Administrator, 1245 west Highway 96, Arden Hills., MN, no larenhan 3:00 p.m. on the date of
the annual meeting or such baIJots shall be void.
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4.0 Vacancies. In the case ofa vacancy during the term ofa Board member, a majority of the
remaining Board members shall declare a vacancy and appoint a new member shall the vacancy
and serve until the next annual meeting of the Kanh Lake Improvement District. A vacancy shall
exist if any office following events occur:
A. Death of a Board member;
B. Inability to perform the duties of a Board member;
C. Failure ofa Board member to anend at least eight (80%) pereem of the meetings;
or;
D.
Loss ofCiry residency by a Board member or sale of qualifying property within
the Kslrth Lake Improvement District.
.
.Aua-19-l003 14:05
From-PETERSON FRAM BERGMAN
6512181753
T-959 POIZlD3l H43
5.0 Organization. The Board of Directors shall annually elect one member to serve as .
chairperson. The chairperson is responsible for the agenda of the meetings, presiding at meetings,
minutes of meetings, and reports and recommendations to the City Council. The Arden Hills
Depanment of Public Works shall maintain all records of the Board.
6.0 Meetings and ReDorts. The Board of Directors shall hold at least one annual meeting. The
first annual meeting of the elected Board shall be held during the month of and in each
thereafter unless changed by vote at an annual meeting. The Board shall adopt Rules
of Procedure for business and shall keep a public record of all motions, resolutions, findings,
minutes and reportS which shall be in writing and a copy forwarded to the City Council.
7.0 Duties and Functions. The Karth Lake Improvement District Board of Directors shall
serve in an advisory capacity to the Arden Hills City Council and shall make recommendations
to the City Council regarding the following:
A. The construction and operation of water control structures as approved by the
Commissioner of Natural Resources.
B. The construction of projects to change the course, current or cross-section of
the waters ofKarth Lake.
c.
The acquisition of property. equipment or other facilities as necessary to
improve the navigation of the waters of Karth Lake.
.
D. The implementation of research projects to detemline the condition and
development of the waters ofKanh Lake and the waters which enter Karth
Lake.
E. The development and implementation of a comprehensive plan to eliminate
pollution of the waters ofKarth Lake.
F. The development and implementation of a comprehensive program to improve
and conserve the waters ofKarth Lake.
G. The sources of fundjng for various projects proposed by the Board of
Directors.
H. An annual budget for the operation of the Karth Lake Improvement DistricL
1. The maintenance of public beaches, docks, and other public facilities for access to
the waters ofKarth Lake.
1.
The adoption of water surface use regulations for Karth Lake.
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K. Th'lJ arnendn:u.~.nt of Hyb"\.V$ fOT the K..3rth Lake Irnprov,,"lnont Dimet.
.
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Aua-19-2003 14:0S
From-PETERSON FRAM BERGMAN
6SlllB1753
T-9S9 P013/03l F-143
8.0 Amendments. Amendments to the Bylaws for the Karth Lake Improvement District shall
be approved by a majority of the City Council.
Dated the _ day of
-,2003.
ASSET
Aaron Parrish, Acting City Adminh-trator
f:t.U$aS\Chi\lOl'lftcUPf Fi~il Ld:1ll1mfO\>.~lt:tu B)h.ws t ._pd
City of Arden Hills;
By:
Beverly Aplikowslci, Mayor
A
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EN HILLS
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
ENCLOSURES:
August 21, 2003
Agenda Item 8.A
Mayor Beverly Aplikowski
COtmcil Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem
Aaron Parrish, Interim City Administrator I Community Services DirectM/o-..
Resolution No. 03-54, A Resolution Opposing the Closure of the Arden
Hills Library
1. Resolution No. 03-54, A Resolution Opposing the Closure of the
Arden Hills Library
Overview
Based on previous Council direction, staff has prepared a draft resolution for Council review and
approval. If approved, staff will forward the resolution to the Ramsey County Board of
Commissioners and the Ramsey County Library Board to initiate further discussions.
Requested Action
1. Consider approval of Resolution No. 03-54
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~
~HILLS
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
RESOLUTION NO. 03-54
A RESOLUTION
OPPOSING THE CLOSURE OF THE ARDEN HILLS LIBRARY
WHEREAS, the Arden Hills Library has been serving the residents of Arden
Hills and the surrounding area since 1969; and
WHEREAS, in light of current limited operating revenue it was necessary for the
Ramsey County Library Board and Ramsey County Board of Commissioners to evaluate
options to decrease overall expenditures; and
WHEREAS, to reduce expenditures the respective Boards have approved closing
the Arden Hills Library effective January 1, 2004 with the intention of demolishing the
existing library and, within the year, replacing it with a new facility with an
environmental emphasis, providing educational and aesthetic opportunities particular to
the site, and collaborating with the Ramsey County Parks Department and the Children's
Museum in this new facility; and
WHEREAS, the City of Arden Hills is concerned that the existing library, once
closed and demolished, may not be replaced for several years.
WHEREAS, the natural setting of the Arden Hills Library provides unique
opportunities for library users and others in the area; and
WHEREAS, the City of Arden Hills has a concerted interest in maintaining a
neighborhood library for the benefit of this community and its neighbors.
NOW, THEREFORE BE IT RESOLVED, by the City Council of Arden Hills,
that the City of Arden Hills is opposed to the closure of the Arden Hills Library; and
NOW, THEREFORE BE IT FURTHER RESOLVED, by the City Council of
Arden Hills, that the City respectfully requests that the Ramsey County Board and
Ramsey County Library Board reevaluate their decisions to close the Arden Hills
Library; and
NOW, THEREFORE BE IT FURTHER RESOLVED by the City Council of
Arden Hills, that the respective Boards work with the City to discuss options for financial
and in-kind assistance that the City may have available to keep the Arden Hills Library
open; and
NOW, THEREFORE BE IT FURTHER RESOLVED by the City Council of
Arden Hills, that the respective Boards work with the City to discuss options for financial
and in-kind assistance that the City may be able to provide to accelerate the building of a
new library.
ADOPTED by the Arden Hills City Council this 25th day of August 2003.
Beverly Aplikowski, MAYOR
ATTEST:
Aaron Parrish, Acting City Administrator
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EN HILLS
MEMORANDUM
DATE:
Agenda Item No. 8.B
August 20, 2003
TO:
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem
FROM:
Aaron Parrish, Interim City Administrator I Community Services Director
pP
SUBJECT:
Resolution No. 03-56, A Resolution Opposing the Closure of the
Maplewood Suburban Court and Requesting Ramsey County District
Court Cooperatively Examine Possible Solutions
ENCLOSURES:
1. August 15, 2003 E-mail from Heather Worthington
2. Resolution No. 03-56
Overview
As Council may be aware, Ramsey County District Court is contemplating closure of the
Maplewood Court to consolidate with its Law Enforcement Center in Saint PauL Jerry Filla had
the opportunity to attend the meeting and will speak to the resolution at the Council meeting.
Reouested Action
Consider approval of Resolution No. 03-56.
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CITY OF
FALCON HEIGHTS
2077 W.LARPENTEURAVENUE FALCON HEIGHTS, MN SSl13-SS94 PHONE (6S1) 644-S0S0 FAX (651) 644-867S
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August 18, 2003
MEMORANDUM
To: Ramsey County City Administrators and Managers
From: Heather Worthington, City Administrator, Falcon Heights
Re: Potential closing of the Ramsey County Suburban Court in Maplewood
As you know, the Ramsey County District Court has stated that they will be closing the
Maplewood Court in early September due to budget constraints and their determination
that the court facilities are "inadequate". Several of us met with Chief Judge Mott, and
Ramsey County Commissioners Reinhardt, Wiessner, and Bennett on Monday, August
11 at the White Bear Lake Training Facility. City administrators/managers, police chiefs,
and prosecuters were present at this meeting, and several suggestions for alternate
revenue sources for the court were made by attendees. The court also has concerns about
the security ofthe Maplewood facility, as well as a need for additional staffing once the
new Law Enforcement Center (LEe) comes online in the Fall. Those present expressed
concern about keeping the facility open, and those points are reflected in the attached
resolution.
After discussions with several managers and administrators, it has been suggested that
cities adopt the attached resolution (or some form of it) as soon as possible in response to
the possible closing of the Suburban Court.
The next meeting scheduled for this group is on August 25, 2003, 10cationTBA. We
urge you to give this resolution consideration before that date, if possible, or shortly
thereafter.
If you have questions about this, please feel free to contact myself, or the following
attendees of the August II th meeting for perspective:
Mark Sather, White Bear Lake City Manager, 651/429-8526
Matt Fulton, New Brighton City Manager, 651/638-2100
Rick Getschow, Lauderdale City Administrator, 651/631-0300
Wally Wysopal, North St. Paul City Manager, 651/770-4450
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M ST. PAUL CAMPUS
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Parrish, Aaron
Cc:
Heather Worthington [HWorthington@ci.falcon-heights.mn.us] -
Friday, August 15, 20032:28 PM ,.
GemLakeCity@aol.com; city.administrator@ci.arden-hills.mn.us;
riCk.getschow@ci.lauderdale.mn.us; joel,hanson@ci.little-canada.mn.us;
Rfursman@ci.maplewood.mn.us; jim,ericson@ci.mounds-view.mn.us; mfulto@cl.new-
brighton.mn.us; wwysopal@ci.north-saint-paul.mn.us; neal.beets@ci.roseville.mn.us;
MMornson@ci.saint-anthony.mn,us; tschwerm@ci.shoreview.mn.us; Gurban@ci.vadnais-
heights.mn.us; bill.short@ci.while-bear-township.mn.us; jrnarch@cityofnorth-oaks.com;
msalher@whitebearlake.org
Jan.Wiessner@CO.RAMSEY.MN.US; janice.rettman@CO.RAMSEY.MN.US;
Tony.bennett@CO.RAMSEY.MN.US; victoria.reinhardt@CO.RAMSEY.MN.US;
Mwolfe@cottage-grove.org
Ramsey County Suburban Court--information and resolution attached
From:
Sent:
To:
Subject:
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ramsey county August 14th memo
courts resoIuUp... to managers 0...
Hello:
I have attached a memo and a draft resolution regarding the possible closure of the
suburban court. As you know, this has been the subject of several meetings, and some
considerable speculation over the past year. At a meeting called on August 11th by
Commissioners wiessner, Reinhardt, and Bennett, several of us who were present (along with
prosecuters, police representatives, and county commissioners) learned that the Chief
Judge is planning to close the court at the beginning of September. He says this is due
to his ruling last year that the facilities were "inadequate" under state statute, and _
more recently because of budget difficulties. ,.
Several of us talked via e-mail and by phone over the past week, and it was suggested that
a draft resolution be sent out to each city manager/administrator in Ramsey County for
individual Council action at the next meeting. There is a follow-up meeting scheduled
with Chief Judge Mott on August 25, probably at the White Bear Training Center (behind
City Hall on Hwy 61). This will be verified in a future e-mail.
Thank you for your attention to this important matter, and do not hesitate to contact one
of the individuals listed on the memo if you have questions.
Warmest regards,
HW
Heather Worthington
City Administrator
City of Falcon Heights
2077 W. Larpenteur Avenue
Falcon Heights, MN 55113
651/644-5050 voice
651/644-8675 fax
hworthington@ci.falcon-heights.mn.us
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~HlLLS
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
RESOLUTION NO. 03-56
A RESOLUTION OPPOSING THE CLOSURE OF THE MAPLEWOOD
SUBURBAN COURT AND REQUESTING RAMSEY COUNTY DISTRICT
COURT COOPERATIVELY EXAMINE POSSIBLE SOLUTIONS
WHEREAS, Ramsey County Chief Judge Mott has announced that the District
Court was considering closing the Maplewood Suburban Court in response to proposed
state funding decreases;
WHEREAS, at no time has the leadership of the Ramsey County District Court
involved the suburban cities in a planning effort to analyze possible measures to absorb
the anticipated budget cuts;
WHEREAS, the closing of the Maplewood Suburban Court will result in the
following:
. There will be much longer court calendars and overcrowding at the downtown
courthouse, which does not have the space to absorb additional defendants and the
court staff needed for the increased workload,
. Police officers will be off the streets for longer periods of time to travel longer
distances and to wait longer periods of time for overcrowded court schedules,
. Suburban police departments will incur increased costs to pay for longer waiting
times, parking costs, and additional officers to cover the longer absences,
. Suburban citizens will suffer major inconvenience from traveling longer distances
and waiting longer periods of time to be heard,
. Cooperation of civilian witnesses and crime victims with the prosecution will be
lost, particularly in domestic abuse cases, due to the remote location and
increased waiting time, and
. Prosecution costs will potentially increase if each city's cases are spread between
more courtrooms.
WHEREAS, suburban cities recognize the real need to cut costs at the district court
level;
WHEREAS, suburban cities wish to cooperate with the District Court in analj'2ing
other alternatives that could avoid shifting the court's budget cuts to the cities.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arden _
Hills, Minnesota that: ..
1. The City Council opposes the closure of the Maplewood Suburban Courthouse
because of the consequences listed above.
2. The leadership of the Ramsey County District Court is requested to provide
budget and statistical information to the suburban cities and to meet cooperatively
to examine possible solutions to the proposed funding cuts.
3. The City Administrator and the City Attomey are authorized to cooperate with
other suburban cities in creating a task force of representatives to meet with the
Court.
4. The Deputy City Clerk is directed to provide copies of this resolution to the Chief
Justice of the Minnesota Supreme Court, the Chief Judge of the Ramsey County
District Court, the Ramsey County Board of Commissioners, the Ramsey County
District Court Administrator, and the other suburban cities in Ramsey County.
ADOPTED by the Arden Hills City Council this 25th day of August 2003.
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Beverly Aplikowsld, MAYOR
ATIEST:
Cynthia Young, Deputy Clerk/HR Director
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Silseth, Pan~
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Subject:
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09.a-03.doc (109
KB)
Silseth, Pang
Thursday, September 04, 2003 1 :52 PM
Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press; Ramsey Co.
Sherriff's; Starlribune
August 8, 2003 Council Agenda
Pang Silseth
Office Support Specialist
City of Arden Hills
Phone: 651.634.5120 Fax: 651.634.5137
Webslte: www.cLarden-hills.mn.us
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