HomeMy WebLinkAboutCCP 09-15-2003
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ouncil Members:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
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~HILLS
Arden Hills City Council
WORK SESSION
1245 W. Highway %
Arden Hills, Minnesota
55112
651.634.5120
Mayor:
Beverly Aplikowski
MONDAY
September 15,2003
4:45 p.m.
Agenda
(The times may vary depending upon length of discussion.)
1. Call to Order
DEPARTMENT
STAFF
TIME
4:45
Ramsey County Transportatiou Discnssion
I. 2005 Lexington Avenue Reconstmction
2. Other Transportation Issues
ake Johanna Volunteer Fire Department: Update
Ramsey County: Jim Tolaas
2. COMMUNITY SERVICES
A. Guidant Foundation Request
3. OPERATIONS & MAINTENANCE
A. 2004 PMP: Edgewater Neighborhood Update
4. ADMINISTRATION
Chief Tim Boehlke, Deputy
Chief Ralph Adair, District
I Chief Chad Jansen
Aaron Parrish
5:45
Thomas J. Moore
6:00
Michelle Wolfe
6:30
A. Finance Position Vacancy
B. 2004 Retreat
C. Neighborhood Meetings
CITY COUNCIL REPORTS
A. Council Member Holden
B. Council Member Larson
C. Council Member Rem
D. Council Member Grant
E. Mayor Aplikowski
~
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MEMORANDUM
DATE:
TO:
September 10, 2003
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem
Agenda Item
FROM:
r!
Aaron Parrish, Director of Community Services
SUBJECT:
Ramsey County Transportation Discussion
ENCLOSURES:
Overview
Jim. Tolaas with Ramsey County will provide a presentation of Ramsey County's preliminary
plans and approach with regard to the 2005 reconstruction of Lexington Avenue. Currently, the
County is proposing to reconstruct from Highway 96 to just before Cummings Park Drive. For
reference, Council will note the following:
~ An additional lane in each direction will be added within the construction area
~ A continuous left turn lane will be maintained
~ Right turn lanes into the Karth Lake East Neighborhood will be included
~ A signal will be proposed at Victoria. In the past, residents of the Karth Lake East
Neighborhood have indicated a desire to have a signal placed at Amble Road. Ramsey
County staff have done a preliminary evaluation and determined that the most appropriate
place for a signal is at Victoria.
~ There willbe some City expense associated with right-of-way acquisition
~ The County is currently evaluating options for the Karth Lake stabilization wall.
After preliminary input is received from Shoreview and Arden Hills, a neighborhood meeting
will be scheduled sornetime in late fall or early 2004. In addition to the Lexington project, Jim
Tolaas would also like to have a discussion on Highway 96 and Highway 10.
Requested Action
I. Provided for discussion purposes
.
.
.
MEMORANDUM
DATE:
September 9, 2003
TO:
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson y
Council Member Lois Rem
Michelle Wolfe, City Administrator~ '
Lake Johanna Fire Department Update
FROM:
SUBJECT:
Backl!:round
Fire Chief Tim Boehlke is fairly new to his position as Fire Chief, and generously spent some
time educating me about the Department, its facilities, equipment, operations, and plans. After
our tour of the stations and much discussion, it seemed like it might be a good time to provide a
generai overview and update to the City Council regarding Lake Johanna Fire Department.
Discussion Points
Fire Chief Tim Boehlke will be present at the September work session along with Deputy Chief
Ralph Adair and District Chief Chad Jansen (frorn Fire Station #1.) Chief Boehlke will be
prepared to go over a number of topics with you, including the following:
. Brief overview of changes in the Department over the past year
. Proposed 2004 LJFD Budget (summary copies attached)
. Station #1 Capital Budget (Current and previous versions attached)
o Replacement of existing Station # I
. Truck Replacement Schedule (Current and previous versions attached)
o Need for new rated Engine with a ladder for Station 1
. General vision and planning for the future of the department
o TCAAP development - impact on the Fire Department
Requested Action
1.
Provided for discussion and update.
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MEMORANDUM
DATE:
TO:
September 8, 2003 Agenda Item 2.A.
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem
Aaron Parrish, Director of Community Services pt .nJ "'A
Tom Moore, Director of Operations and Maintenance l~ (Jr~ _
Guidant Foundation Request
FROM:
SUBJECT:
ENCLOSURES:
1. PowerPoint Presentation
Overview
Last week Dave Reimer, Guidant Director of Facilities, contacted staff and indicated that the
Guidant Foundation was interested in the possibility of funding a bandshelI/performance pavilion
somewhere in the metro area where Guidant has a presence. In addition, they are interested in
funding a summer concert series. At that point, Dave requested that we review any options that
might be available in Arden Hills so a preliminary proposal could be presented to the Foundation
for discussion purposes. In response, staff has prepared some preliminary information for
Council discussion/direction. In particular, staffhas done the following:
)>0 Evaluated other bandshells in the area
)>0 Identified potential sites where the bandshell could be located
Examples of other bandshells/performance pavilions and possible sites are outlined in the
attached PowerPoint presentation.
Requested Action
1. Provided for discussion purposes
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MEMORANDUM
DATE:
TO:
September 8, 2003 Agenda Item 4.A.
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem \ J \ y
Michelle Wolfe, City Administrator ~~'
Finance Vacancy
FROM:
SUBJECT:
ENCLOSURES:
1. Proposed Organizational Chart
2. Current Organizational Chart
3. Proposed Finance Director Position Description
4. Current City Accountantffreasurer Position Description
5. Proposed Community Development Director I Assistant City
Administrator Position Description
6. Current Director of Community Services Position Description
7. Proposed 2003 Compensation Plan
8. Existing 2003 Compensation Plan
Overview
The City Accountant/Treasurer position is currently vacant. Presently, the Community Services
Department is accountable for Planning, Building, and Finance. In addition to supervising the
Planner, Building Official, and Accountant/Treasurer, the Community Services Director is also
responsible for economic development/redevelopment, technology, and assisting the City
Administrator with general operations.
Based on my preliminary assessment and feedback from staff, I would like to propose for
Council consideration an alternative approach for filling this position.
ProDosed Alternative
For a number of reasons, I would propose that the City Council consider reconstituting the
Community Services Department into a Community Development Department and Finance
Department. From an administrative perspective, I think this would be advantageous for several
reasons:
,
Memo to Mayor and Council
Septernber 8, 2003
Page 2 00
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~ The breakout of departmental functions is more logical. The planning, building, and code
enforcement staff would report to a Community Development Director who is principally
responsible for economic development/redevelopment and related functions.
~ By creating a Finance Department, this would allow the fInance function to be directly
accountable to the City Administrator. This would ensure a better coordination of the
administrative and fmance functions.
~ By removing the responsibilities for fInance from the existing Community Services
Director, this will allow the position to focus on economic development/redevelopment,
TCAAP, and general administrative issues.
~ In general, this is a better allocating of supervisory responsibility within the organization.
It provides for more balanced organizational structure and span of control.
In recognition of the new departments, I would propose that the current City
Accountant/Treasurer position be replaced with a Finance Director. Creating a department
director level recognizes the importance of the fInance function within the organization. Perhaps
even more importantly, I believe the change will enhance our ability to attract quality, skilled
candidates to the position.
Finally, I would propose that the Community Development Director be given the dual title of .
Assistant City Administrator. Adding the Assistant City Administrator title provides recognition
of the administrative responsibilities of the existing Community Services Director and proposed
Community Developrnent Director. To illustrate and provide further definition to this proposal,
a revised organizational chart, position descriptions, and salary schedule are attached for your
review.
Financial ImDIications
The proposed position alterations will not have a signifIcant impact on the current or proposed
2004 budget. However, the salary to hire a qualifIed Finance Director will be slightly higher
than the current Accountant/Treasurer position. Based on the points for the position,
comparisons with similar communities, and pay provided to existing Department Directors, the
table below highlights the proposed 2003 salary schedule for the Finance Director position:
Start
6
$4,627
$4,870
$5,114
$5,357
$5,601
$5,844
$6,088
$3,800
$4,000
$4,200
$4,400
$4,600
44,800
$5,000
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Memo to Mayor and Council
September 8, 2003
Page 3 of3
Since a majority of the salary for this position does not come from the General Fund, as
mentioned above it can be accommodated within the budget. Assuming the position was hired at
the mid-point (step 3), there is a $357 monthly differential in what was being paid to the previous
AccountantlTreasurer. There is a $957 differential between step three of the previous position
and step three of the proposed position. The salary schedule for the Community Development
Director/Assistant City Administrator position would remain the same.
Discussion Points
To facilitate Council discussion on this issue, I would propose the following discussion points:
1. Is the Council comfortable creating a Finance Department, replacing the City Accountant
Treasurer position with a Finance Director, and proceeding to fill the position?
2. Is the Council comfortable changing the existing Community Services Director position to a
Community Development Director / Assistant City Administrator position?
3. Is the Council agreeable with proposed revision to the salary schedule?
Requested Action
1. Provided for discussion. If the Council would like to proceed with this approach, it can be
placed on the September 29, 2003 City Council agenda for approval.
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City of Arden Hills
Job Description
POSITION:
DEPARTMENT:
REPORTS TO:
Finance Director
Finance
City Administrator
SUMMARY
This is a highly responsible administrative position involving all phases of municipal
finance operations, activities and functions. The primary objective is the departmental
planning and development of fiscally sound financial and accounting practices which are
in the best interest of the City.
ESSENTIAL FUNCTIONS OF THE POSITION
Provides the overall administration and management direction for the daily financial affairs
of the City.
Oversees, designs and manages systems for bill payment, deposit of monies, utility billing,
payroll, fixed assets and selection of the City's banking services.
Manages the preparation of the annual budget for the City.
Oversees the monthly and quarterly budget reports and the development of the three (3)
year financial plan.
Oversees the preparation of the City's comprehensive annual financial report, ensuring
the report is prepared in accordance with the Certificate of Conformance program
sponsored by GFOA.
Provides for the investment of all City funds and oversees the administration of the City's
debt.
Provides support and financial knowledge to other members of the staff management
team.
Acts as Treasurer for the City and assumes all statutory requirements of the position.
Represents the City on various boards and to various state, metropolitan and county
agencies.
Assumes additional responsibilities as requested and appropriate.
SUPERVISORY RESPONSIBILITIES
.
Directly supervises Utility Billing Clerk and Finance/Human Resources Assistant.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree in accounting, finance, or closely related field. Masters Degree is
desired. Minimum offour (4) years of related experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as bond documents, investment reports,
financial documents, state statutes, reports, policies, and regulations, contracts, and .
procedure manuals. Prepare clear and concise administrative and financial reports.
Prepare detailed financial analysis.
OTHER KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
· Investment practices, municipal accounting practices, Minnesota Statutes as they
apply to municipal finance, bonding procedures and general financial policies.
· Operations, services and activities of a comprehensive, municipal fiscal services
program.
· Principles, practices and methods of municipal finance and accounting as defined
by GFOA.
· Generally accepted accounting principles as defined by GASB.
· Internal control principles and the ability to transfer that knowledge into policies and
procedures.
· Principles and practices of municipal budget preparation and administration.
· Principles and procedures of financial reporting.
· Principles of supervision, training and performance evaluation.
· Pertinent Federal, State and local laws, codes and regulations.
.
Ability to:
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· Plan, organize, direct and coordinate the work of the Utility Billing Clerk and
Finance/Human Resources Assistant.
· Establish and maintain effective working relationships with Staff and City Council.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to use hands to
finger, handle, or feel objects, tools, or controls; sit; and talk or hear. The employee is
occasionally required to stand; walk; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision, color vision, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The noise level in the work environment is usually moderate.
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City of Arden Hills
Job Description
POSITION:
DEPARTMENT:
REPORTS TO:
AccountanVT rea surer
Community Services
Director of Community Services
SUMMARY
Prepares, analyzes, develops and maintains all financial statements, records and reports.
Coordinates and supervises all clerical functions of the finance office and prepares annual
fiscal reports.
ESSENTiAl FUNCTIONS OF THE POSITION
Establishes and implements sound accounting policies and practices.
Directs and coordinates preparation of and monitors the annual budget.
Directs investments based on established City policies and makes recommendations for
changes based on market or needs.
Establishes controls for debt management to ensure the City meets its financial
obligations.
Oversees all accounting activities including cash receipts, cash disbursements, payroll,
collections and billing.
Manages charitable gambling activities and audits for ordinance compliance.
Keeps City Administrator informed on all financial activities.
Performs other duties as apparent or assigned.
SUPERVISORY RESPONSIBILITIES
Directly supervises employees in the Finance Department. Carries out supervisory
responsibilities in accordance with the City's policies and applicable laws. Responsibilities
include planning, assigning, and directing work; rewarding; assisting in disciplining
employees; evaluating performance; and addressing complaints and resolving problems.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an indMdual must be able to perfonn each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perfonn the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's Degree in Accounting or related field. Minimum of three (3) years supervisory
accounting experience; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as bond documents, investment reports,
financial documents, state statutes, reports, policies, and regulations, contracts, and
procedure manuals. Ability to prepare reports and correspondence. Ability to
communicate effectively both orally and in writing with supervisors, City staff, elected
. officials, auditors, and the general public.
MATHEMATICAL SKILLS
Ability to make arithmetic computations using whole numbers, fractions and decimals.
Ability to compute rates, ratios, and percentages. Ability to prepare intemal rate of retum
and net profit.
OTHER KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of fund accounting.
General knowledge of risk management, security, and utility accounting and operations.
Knowledge of City operations, ordinances and practices relating to finance, budgeting and
accounting.
KnOWledge of computers and software applications including financial, payroll, utility billing
and fixed asset functions.
Effective problem solving and communication skills.
Ability to establish effective working relationships with contractors, developers, architects,
engineers, owners and the general public.
.
.
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. PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to use hands to
finger, handle, or feel objects, tools, or controls; sit; and talk or hear. The employee is '
occasionally required to stand; walk; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision, color vision, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
. The noise level in the work environment is usually moderate.
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City of Arden Hills
Job Description
POSITION:
DEPARTMENT:
REPORTS TO:
Director of Community Development/Assistant City Administrator
Community Development
City Administrator
SUMMARY
Provides assistance to the City Administrator in the administration of City services and
operations and other Department Directors to assure compliance with the City's policies,
goals, and programs. Manages and directs all the activities of Planning, Building
Inspections, Code Enforcement, and Community and Economic Development.
In the absence of the City Administrator, responsible for planning, organizing, directing
and coordinating all municipal activities, and serves as the chief administrative officer of
the City, responsible for the proper administration of all affairs of the City.
ESSENTIAL FUNCTIONS OF THE POSITION
Assists the City Administrator in managing overall operations.
Oversees and coordinates economic development activities marketing properties and
providing technical and administrative assistance to promote development and
redevelopment.
Performs a variety of special assignments and projects for the City Administrator and City
Council.
Conducts research and prepares reports and recommendations on issues and projects as
assigned.
Gathers, interprets and prepares data for studies, reports and recommendations.
Oversees all aspects of Economic Development and redevelopment projects.
Supervises, plans and organizes activities of the Planning, Inspections, and Code
Enforcement.
Supervises and assists the City Planner in developing and implementing land use plans,
regulations and policies.
.
Supervises and assists the Building Official and Code Enforcement Officer to ensure .
positive and effective enforcement of City plans, policies and ordinances.
Supervises and manages animal control.
Coordinates implementation oftechnology including Cable Television, MIS and GIS.
Monitors developer compliance with Council directives and development contracts.
Provides technical assistance to City departments on projects and activities as directed by
the City Administrator.
Attends all City Council meetings and Commission meetings as required.
Performs other duties as apparent or assigned.
SUPERVISORY RESPONSIBILITIES
Directly supervises the positions of the Building Official, Building Inspector and Planner.
Carries out supervisory responsibilities in accordance with the City's policies and
applicable laws. Responsibilities include planning, assigning, and directing work;
evaluating performance; and addressing complaints and resolving problems. .
Responsibilities also include the ability to effectively recommend recruiting and hiring;
rewarding and disciplining employees, promoting, demoting, suspending and discharging
of employees.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each es,sential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's Degree in Management, Business, Planning, Public Administration or related
field. Master's Degree preferred. Minimum of 2 - 5 years progressively responsible
experience in local government. Minimum of 2 years supervisory experience; or an
equivalent combination of education or experience.
.
. LANGUAGE SKILLS
Ability to read and interpret documents such as operating and maintenance instructions,
policies, regulations, ordinances, codes, contracts, and procedure manuals. Ability to
prepare reports and correspondence. Excellent word, grammar, PUnctuation and
vocabulary. Ability to communicate effectively both orally and in writing with supervisors,
City staff, elected officials, other government agencies, and the general public. Ability to
establish and maintain effective working relationships with other employees and the
general public.
MATHEMATICAL SKILLS
Ability to make arithmetic computations using whole numbers, fractions and decimals.
Ability to compute rates, ratios, and percentages. Ability to prepare a department budget.
OTHER KNOWLEDGE, SKILLS, AND ABILITIES
.
Considerable skill in using computer programs including Word, Excel, and Access.
Ability to operate various types of office equipment.
Knowledge of clerical and office procedures.
Knowledge of local government functions and practices.
Ability to maintain confidentiality.
Ability to organize work and develop goals, policies, plans and procedures related to office
management.
Ability to organize and prioritize work.
CERTIFICATES, LICENSES AND REGISTRATIONS
Minnesota Class D Driver's License
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to use hands to
finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently
is required to sit. The employee is occasionally required to stand and walk; reach with
hands and arms; and stoop, kneel, crouch or crawl.
.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities .
required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The noise level in the work environment is usually moderate.
.
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City of Arden Hills
Job Description
POSITION:
DEPARTMENT:
REPORTS TO:
Director of Community Services
Community Services
City Administrator
SUMMARY
Provides assistance to the City Administrator in the administration of City services and
operations and other Department Directors to assure compliance with the City's policies,
goals, and programs. Manages and directs all the activities of the Department of
Community Services, Planning, Building Inspections, Code Enforcement, Community and
Economic Development and Finance.
ESSENTIAL FUNCTIONS OF THE POSITION
Assists the City Administrator in managing overall operations.
OVersees and coordinates economic development activities including establishing an
annual budget, marketing properties and providing technical and administrative assistance
to promote development and redevelopment.
Performs a variety of special assignments and projects for the City Administrator and City
Council.
Conducts research and prepares reports and recommendations on issues and projects as
assigned.
Gathers, interprets and prepares data for studies, reports and recommendations.
OVersees all aspects of Economic Development and redevelopment projects.
Supervises, plans and organizes activities of the Planning, Inspections, Code
Enforcement and Finance Departments.
Supervises and assists the City Planner in developing and implementing land use plans,
regulations and policies.
Supervises and assists the Building Official and Code Enforcement Officer to .ensure
positive and effective enforcement of City plans, policies and ordinances.
Supervises and manages animal control.
.
Coordinates implementation of technology including MIS and GIS.
Monitors developer compliance with Council directives and development contracts.
Provides technical assistance to City departments on projects and activities as directed by
the City Administrator.
Oversees preparation of administration budgets and participates in preparation of the
annual City budget.
Attends all City Council meetings and Commission meetings as required.
Performs other duties as apparent or assigned.
SUPERVISORY RESPONSIBILITIES
Directly supervises employees in the Community Services Department, including the
positions of Building Official, Building Inspector, Planner, and Accountant. Carries out
supervisory responsibilities in accordance with the City's policies and applicable laws.
Responsibilities include planning, assigning, and directing work; evaluating performance; .'
and addressing complaints and resolving problems. Responsibilities also include the
ability to effectively recommend recruiting and hiring; rewarding and disciplining
employees, promoting, demoting, suspending and discharging of employees.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's Degree in Management, Business, Planning, Public Administration or related
field. Master's Degree preferred. Minimum of 2 - 5 years progressively responsible
experience in local government. Minimum of 2 years supervisory experience; or an
equivalent combination of education or experience.
LANGUAGE SKILLS
.
.'
.
.
.
Ability to read and interpret documents such as operating and maintenance instructions,
policies, regulations, ordinances, codes, contracts, and procedure manuals. Ability to
prepare reports and correspondence. Excellent word, grammar, punctuation and
vocabulary. Ability to communicate effectively both orally and in writing with supervisors,
City staff, elected officials, other government agencies, and the general public. Ability to
establish and maintain effective working relationships with other employees and the
general public.
MATHEMATICAL SKILLS
Ability to make arithmetic computations using whole numbers, fractions and decimals.
Ability to compute rates, ratios, and percentages. Ability to prepare a department budget.
OTHER KNOWLEDGE, SKILLS, AND ABILITIES
Considerable skill in using computer programs including Word, Excel, and Access.
Ability to operate various types of office equipment.
Knowledge of clerical and office procedures.
Knowledge of local govemment functions and practices.
Ability to maintain confidentiality.
Ability to organize work and develop goals, policies, plans and procedures related to office
management.
Ability to organize and prioritize work.
CERTIFICATES, LICENSES AND REGISTRATIONS
Minnesota Class 0 Driver's License
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to use hands to
finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently
is required to sit. The employee is occasionally required to stand and walk; reach with
hands and arms; and stoop, kneel, crouch or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities .
required by this job include close vision, distance vision, color vision, peripheral vision, .
depth perception and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The noise level in the work environment is usually moderate.
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MEMORANDUM
DATE:
Agenda Item 4.B.
September 9,2003
TO: Mayor Beverly Aplikowski
Council Mernber David Grant
Council Member Brenda Holden
Council Member Gregg Larson
Council Member Lois Rem
FROM: Michelle Wolfe, City Administrator ~
SUBJECT: Council Retreat
At the September 8 City Council meeting, Mayor Aplikowski mentioned the idea of planning a
retreat following the conclusion of the neighborhood meetings. In addition to serving as a way
to review the information gathered at the neighborhood meetings, a retreat could serve several
other purposes:
· Providing me, new in the position, with some goals and direction where you
would like me to focus.
· Discuss general vision and priorities for the City.
. Review progress on the work plan developed following the March 2003 retreat.
. Prepare a 2004 work plan.
· Discuss Council-Staff relations and Council relations
It is my understanding that the facilitator used in March 2003, Marilyn Condon, was well-
received. If that is true, she would be able to bring her knowledge and experience from the last
retreat which could enhance the effectiveness of this retreat. If Council is not comfortable with
that option, then staff can provide other facilitator options. Staff has contacted Marilyn Condon
for a general inquiry, and her calendar is clear for the first three weeks in November.
At this time staff is requesting Council determine whether or to proceed with a retreat, and if so:
1. Possible dates
2. Facilitator choice
3. Topics for discussion (if different than contained herein)
4. Format of retreat: two-day, one-day, one evening, Council only, Council +
management team, etc.
.
~
-
..
~
EN HILLS
MEMORANDUM
Date:
Agenda Item No. 4.C
September 11, 2003
To:
Mayor and City Council , f). ~
Cynthia YoUng, Deputy Clerk/Human Resources D~
Neighborhood Meetings
From:
Subject:
Ene:
Meeting Notice - September 30, 2003 - Neighborhood Precinct #1
BACKGROUND:
Following Council direction, Staff has arranged for the first senes of Arden Hills
Neighborhood Precinct Meetings to occur this Fall.
The attached Meeting Notice, which indicates Neighborhood Precinct # 1 meeting location,
time, etc., also extends the invitation to folks in their specific Arden Hills neighborhood to
join the Mayor, Council and Staff, in a relatively informal arena, to share ideas, express
concerns and simply communicate regarding issues of interest relative to the neighborhood
and Gty at large.
The Neighborhood Precinct Meeting schedule is as follows:
NEIGHBORHOOD PREONCT # 1
Tuesday
September 30 Holiday Inn - Imperial Room
7:30 p.m- 9:00 p.m
NEIGHBORHOOD PREONCT # 2
Tuesday
October 7
Trinity Lutheran alUrch
7:30 p.m - 9:00 p.m
NEIGHBORHOOD PREONCT # 3
Tuesday
October 21
Location to Be Determined
7:30 p.m - 9:00 p.m
NEIGHBORHOOD PREONCT # 4
Tuesday
October 28 Gty Hall
7:30 p.m - 9:00 p.m.
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Gregg Larson
Lois Rem
Monday
September 29, 2003
SPECIAL
MEETING
City Vision
A strong community that values our unique environment, our fiscal soundness, and our tradition
as a desirable lace in which to live, work, and Ia .
Meeting Convenes 6:00 p.m.
AGENDA
Discussion:
Ramsey County Maintenance Facility
Joi.nt Powers Agreement
.