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Home My WebLink AboutCCP 09-29-2003 . ~ ~HILLS Arden Hills City Council REGULAR MEETING Monday September 29, 2003 Mayor:c Beverly Apllkowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. llighway 96 Arden Hills, Minnesota 55112 651.634.5120 City Vision A strong community that values our unique environment~ OUf fiscal soundness, and OUT tradition as a desirable city in which to live, work, and la . Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. September 8, 2003 Council Meeting B. September 15, 2003 Work Session 3. CONSENT CALENDAR A. Claims and Payroll B. Payment #2: Lift Station Nos. 2 and 5 C. Payment #4: 2003 PMP D. Authorization to Purchase Council Chamber Equalizer E. PC #03-18: lnsty-Prints Sign Standard Adjustment, Amending a Condition of Approval F. Resolution No. 03-61: Approving an Application for Authorization of an Exempt Gambling Permit for Trinity Lutheran G. Administration: Approve Recruiting Process for Finance Director, Organization Restructure, Amended Compensation Plan H. Authorize to Advertise for Bids: Booster Station t. Resolution 03-62: Amending the Continuation Date for the December Truth in Taxation Hearings J. Resolution 03-63: Recognizing Cathy Smithknecht Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 4. PUBLIC INQUIRlESIINFORMATIONAL A. Lake Johanna Volunteer Fire Department: i. Firefighter Appreciation ii. Proclamation: Fire Prevention Month 5. PUBLIC HEARINGS A. Karth Lake Improvement District - Karth Lake Pumping i. Resolution No. 03-60: Establishing the Lake hnprovement District B. Award Bid for Lift Station #7 and Karth Lake Pumping Arden Hills City Council Agenda September 29, 2003 Page 2 Public inquirieslInformatlonal is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. Aaron Parrish Nick Landwer Aaron Parrish 6. COMMUNITY SERVICES A. Ordinance 341: Extending the Moratorium on the Construction of Peter Hellegers Boathouses B. Ordinance :HS: RezeRiBg CeflaiR Pi'opeflies ftem an R 2 ZORe te a NB ZeRe SeesHd Reading C. Planning Case No. 03-22: Nolting Variance D. Planning Case No. 03-23: Guidant Site Plan Review Parking Ramp #1 E. Planning Case No. 03-25: Guidant Master PUD Amendment for Building N Addition F. Planning Case No. 03-24: Guidant Site Plan Review Building N Addition 7. OPERATIONS & MAINTENANCE 8. ADMINISTRATION A. Ramsey County IT Study CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Larson Thomas J. Moore Michelle Wolfe Arden Hills City Council Agenda September 29, 2003 Page 3 C. Councilmember Rem D. Councilmember Grant E. Mayor Aplikowski ADJOURN !!'pcomiDl! Meetine:s and Events Tuesday September Neighborhood Meeting- Holiday Inn - 7 :30 p.m. - 30 Precinct 1 Arden Hills 9:00 p.m. Imperial Room 1201 County Road E W. Wednesday October I Newsletter Committee City Hall - 5:30 p.m. Council NOTE Conference Room NEW TIME Wednesday October I Planning Commission City Hall 7:00 p.m. Tuesday October 7 Neighborhood Meeting - Trinity Lutheran 7:30 p.m. - Precinct 2 Church of Lake 9:00 p.m. Johanna Fellowship Hall 3245 New Bri hton Road Tuesday October 14 Council Meeting City Hall 7:00 p.m. *NOTE DATE CHANGE Monday October 20 Council Work Session City Hall 7:00 p.m. Tuesday October 21 Neighborhood Meeting - Moundsview High 7:30 p.m. Precinct 3 School Forum Monday October 27 Council Meeting City Hall 7:00 ,m, Tuesday October 28 Neighborhood Meeting- City Hall Council 7:30p.m.- Precinct 4 Chambers 9:00 .m. *The October 28th Parks, Trails and Recreation Committee Meeting will be rescheduled for a date to be announced later. f , . ~ ~HILLS MEETING MINUTES Draft CITY OF ARDEN mLLS, MINNESOTA REGULAR CITY COUNCIL MEETING SEPTEMBER 8,2003,7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST mGHW AY 96 . . PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE IN MEMORY OF SEPTEMBER 11. 2001 CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:04 p.rn. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, Lois Rem (arrived at 7:18 p.rn. with prior notice), and Brenda Holden. Absent: None. Also present were City Administrator, Michelle Wolfe; Director of Community Services, Aaron Parrish; City Attorney, Jerry Filla; Operations and Maintenance Director, Thomas J. Moore; City Engineer, Greg Brown; City Planner, Pete Hellegers; and Recording Secretary, Kathleen Altman. Mayor Aplikowski introduced and welcomed the new City Administrator, Michelle Wolfe. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). , ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 t 2 . 2. APPROVAL OF MINUTES A. August 23, 2003 Council Meeting Councilmember Grant requested the following changes: None. Councilmember Larson requested the following changes: Page 4, second paragraph (first comment by Councilmember Larson), should read: "Councilmember Larson summarized the concerns of the Planning Commission regarding the various materials being stored on the adiacent parcel owned bv All American Engineering. Page 7, under Councilmember Larson's Council Comments, second sentence, should read: He noted the cities also had a Joint Power Board, and there was a proposal. . ." Councilmember Holden requested the following changes: None. Mayor Aplikowski requested the following changes: None. . Ms. Wolfe requested the following changes: None. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the August 23, 2003 City Council Meeting Minutes as amended. The motion carried unanimously (4-0). 3. CONSENT CALENDAR a. Claims and Payroll MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0), 4. PUBLIC INQUlRIES/INFORMATIONAL None. . , . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 3 5. PUBLIC HEARINGS None. 6. COMMUNITY SERVICES A. Plannine: Case No. 01-05: Chesaoeake Master Plan PUD Extension Mr. Parrish stated the applicant was requesting an extension of the previously approved Master Plan PUD. He indicated staff had sent a letter to A TS Steel representatives informing them of the extension request. He noted the City Attorney indicated there were no significant legal implications if the extension were to be granted again. He stated, however, the applicant was requesting a 24- month extension, but since the City's development regulations could change over a 2-year period, staff would suggest a 12-month extension instead, He noted the owners of ATS Steel were objecting to the 12-month extension. Councilmember Grant asked why staff was recommending 12 months instead of 24 months. Mr. Parrish replied in the event development regulations were changed, staff believed two years was too long of a period to have this reevaluation. Mr. Filla stated good faith negotiations between the two parties should not be an issue for the Council to consider. He indicated these negotiations were private and did not involve the City. Daniel Beeson, representative for Peggy and Mark McKee, stated Mrs. McKee has been actively engaged in marketing the property for its fair market value since fall 2000. He stated his clients were adamantly opposed to the extension of the PUD as it related to their property. He noted this developer had two and one-half years to develop this property, which they have not done. He stated condition number 14, required the acquisition of the McKee parcel and he did not believe Chesapeake had negotiated in good faith. He stated the condition did not give any incentive for Chesapeake to negotiate in good faith, and he noted his clients had been hanned by this condition. He asked the Council to deny the extension, exclude the McKee property, or start a condemnation proceeding. He stated Mrs. . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 '(' 4 . McKee was unable to market this property in the market place with this "cloud" over the property. Councilmember Rem joined the meeting at 7:18 p.m. Councilmember Larson stated if Chesapeake had a major tenant, he believed Mrs. McKee would have a major advantage for negotiations. He noted he was not convinced by the argument that the Council needed to do something. Mr. Beeson replied the playing field was not level at this time and the concern was not with the City Council, but the Council had given Chesapeake an unusual leverage. He again asked the Council to exclude his client's property so they could market it on the open market. Mayor ApUkowski asked what would happen if they did not grant the extension. Mr. Parrish replied Chesapeake could have to go through the process again. He noted Chesapeake would like the extension, so when they had a tenant, they would . be ready to proceed. He stated in the past, the Council had no interest in a condemnation process. He noted this property was a legal non-confonning to date and it could be used as a manufacturing warehouse facility, but they could not expand. He indicated Mrs. McKee was not obligated to seII to Chesapeake. He noted Mrs. McKee could seII the property and let the new owner negotiate with Chesapeake if they wanted. Mayor Aplikowski asked how they could "carve out" this property. Mr. Filla replied they would have to conduct a public hearing to amend the plan. Councilmember Grant stated he did not believe it would make sense to exclude this property from of the PUD. Peter Carlson, Chesapeake Companies, stated they were attracted to this parcel because it was in a redevelopment district. He stated the request for the PUD did not affect ATS property. He noted ATS was a non-confonning use under the Gateway Business District. He stated the PUD did not change ATS' ability to . market the property. He noted the limiting factor was the non-confonning use and the PUD was not the inhibitor to a sale. He stated they did not change the legal . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 5 status of ATS' property. He stated the Master PUD Plan was a good step for them to pursue and it is a good compromise between the developer and the City. He stated they had attempted to purchase the A TS property since fall 2000 and he believed they had negotiated in good faith. He indicated he did not believe they were that far apart in the purchase price and valuations, but they could not pay a premium for this property. He noted they had no animosity with ATS and wanted to sit down and discuss an offer. Councilmember Larson asked if there was a reasonable period of time in which the City could say they had given Chesapeake. He noted the City's interest was to see this land developed. Mr. Carlson replied Chesapeake was the owner of the property and the market at this time was not good for development. He indicated they could hold onto the property for many years until the market turned around. Councilmember Grant asked if ATS Steel were to get a buyer and close on the deal, if he understood Chesapeake would need to start negotiations all over again with the new buyer. Mr. Carlson replied they understood this, but if Mrs. McKee were asking too much for this property, they would simply develop their parcel and leave the A TS Steel parcel as a non-confonning use. Councilmember Grant asked if Chesapeake would oppose a condemnation property. Mr. Filla replied condemnation was not part of the City's plan at this time, and if Chesapeake wanted to develop the area, they would need to acquire the A TS property and the City was not in the position to mediate the sale of this property. He noted there was no cloud on the property and ATS could continue to use the property under the City's zoning regulations. He stated the City had made it very clear that the sale of this property had to occur in the private sector and no condemnation had been talked about. Councilmember Grant stated it was not his intent to have the City condemn the property, ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 6 . MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve Planning Case No. 01-05: Chesapeake Master Plan PUD with an extension of 12 months. The motion carried unanimously (5-0), B. i. Resolution No. 03-57: Settinl! Preliminary Levv for 2004 Mr. Parrish stated by September 15, 2003, cities were required to adopt and certify to the County their preliminary levy and truth in taxation dates for the upcoming fiscal year. He noted the preliminary levy was proposed to increase by three percent, which contemplated levying back the 60% of lost state aids allowable under legislatively mandated levy limits. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve Resolution No. 03-57: Setting the Preliminary Levy for 2004. The motion carried unanimously (5-0). ii. Resolution No. 03-58: Adoptinl! Truth in Taxation Hearlnl! Dates . Mr. Parrish stated in keeping with past practice, the truth in taxation hearing date has been set for the first Monday of December, or December 1. If necessary, a continuation hearing has been set for December 4th, with the adoption hearing set for December 8. It is anticipated the Council will consider adopting the final budget and levy for 2004 on December 8. MOTION: Councilmember Holden moved and Councilmember Rem seconded a motion to approve Resolution No. 03-58: Adopting Truth in Taxation Hearing Dates. The motion carried unanimously (5-0). C. Planninl! Case No. 03-03: Comprehensive Plan Amendment and Rezoninl! Mr. Hellegers stated at the June 4, 2003 Planning Commission meeting, the Commissioners approved a Comprehensive Plan Amendment and Rezoning for certain properties generally located south of County Road E-2, west of New Brighton Road, east of Cleveland Avenue and north of the Cottage Villas development for two reasons. First, there were inconsistencies between the . Zoning Map and Comprehensive Plan (Future Land Use) Map. Second, because . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 7 the Future Land Use Map did not seem to follow property lines, which produced some strange results. These results were small portions of property east of the drainage ditch being designated as Neighborhood Business when they had no access from Cleveland Avenue and the remainder of the property to the east of the drainage ditch was designated as Low Density Residential. Mr. Hellegers referenced Ordinance No. 345, Resolution No. 03-59 and Ordinance Summary No. 345 which were presented to the Council. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Planning Case No. 03-03: Comprehensive Plan Amendment and Rezoning. The motion carried unanimously (5-0). Mr. Filla noted the Council also needed to approve the Ordinance summary. MOTION: Councilmember Rem moved the Councilmember Larson seconded a motion to approve the Ordinance No. 345 summary. The motion carried unanimously (5-0). 7. OPERATIONS & MAINTENANCE A. CummiDes Park Shelter DesieD Mr. Parrish stated Guidant had received a $450,000 estimate for the construction of this shelter, He indicated the reason for this high price was because the designer designed it with the Tony Schmidt Park buildings in mind. He stated Guidant, in accordance with the development agreement, was obligated to pay $350,000. He noted the City could contribute $100,000, which would come out of the Park Fund to complete the $450,000 building, or they could go back to the original design, which was the preferable design and would not cost the City any additional funds. He indicated staff recommended going back to the original design. CouDcilmember Rem asked if the building would be located in the same place as shown on the diagram, Mr. Parrish replied the exact location of the building had not yet been determined, but he believed it would be located a little bit to the south of where it ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 8 . was shown on the concept layout. He noted it was centrally located within the park. Councilmember Grant asked if the PTRC had been consulted regarding going back to the original design. Rich Straumann, Chairman of the PTRC, stated he was disappointed he was not previously notified about this being on the agenda. However, he stated he believed the PTRC would agree with the original design, but encouraged the building be located farther south to provide distance from the spruce trees. He stated he believed the PTRC would agree with this to stay within the budget. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to go back to the original park shelter design as presented in the drawings C2, and C4 of the Council handout. The motion carried unanimously (5-0). 8. ADMINISTRATION . None. CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Larson - Stated Guidant had indicated they might give a grant for a band shell. He noted the City should think creatively if there was a band shell. He noted the City might want to look at the option for a mobile band shell, or do something in coordination with the School District, or possibly do something in combination with County Road E and the business district. Councilmember Holden - Asked for an update regarding the request from a resident regarding a "Children at Play" sign being placed in their neighborhood. Mr. Moore replied the City no longer had a Safety Committee, so when a request came in for signage, staff requested a petition be signed by the majority of the neighborhood, which would then be submitted to Council for approval. He noted . this particular neighborhood would be two streets. f . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 9 Councilmember Rem - Stated the Northwest Youth and Family Services were having their fall fundraiser on Friday, October 24, 2003. She stated she had received an e-mail from a resident on Glenview Avenue regarding a "no parking" sign on their street. Mr. Moore replied "no parking" signs was a difficult issue and he believed it was a no win situation for the City. He indicated they would have opposition to posting ''no parking" signs in this area. He stated this would need to be an all or nothing issue and he believed this would be a controversial issue. He suggested if the Council wished to pursue this, they should have a discussion at a work session or possibly at the neighborhood meeting. Mr. Filla replied one of the things the City needed to do was adopt an Ordinance that the signs would be located at certain spots and once the signs were designated it was enforceable. . Councilmember Rem noted the issue was not just the parking, it was the litter and loitering that was the issue. . / Mr. Moore suggested notifying the school that this could possibly take place and invite District 621 representatives to the neighborhood meeting, The Council decided to not post any signs until they obtain neighborhood input during the October neighborhood meeting. Mayor Aplikowski requested the Sheriff also be present at this meeting to explain the all or nothing posting of the signs. Councilmember Larson suggested rather than posting individual signs on each street they could post signs at the entrances to the neighborhood indicating no parking during the school year between certain times. Councilmember Grant - Stated when he referred to the Cummings Park Shelter, Guidant and Kraus Anderson were building it and the City was not paying for it. He noted the PTRC was not meeting this month, but at their next meeting they would be reviewing a park shelter design for Perry Park. He presented a picture of ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 , 10 . a residence on Ingerson Court that had a tuck under garage that he was not sure had an access with the reconstruction of the street. Mr. Parrish noted if this resident came in for a driveway pennit, it would not be granted because the Zoning Ordinance indicated a residence could only have one access and therefore could only have one curb-cut. Mayor Aplikowski noted she had spoken with this resident, and this extra garage was being used as a utility shed and she did not believe this was a hardship for the resident. Mr. Brown noted the resident could still store a boat or trailer in this garage with no difficulty. Mayor Aplikowski - Stated the St. Paul Chamber had backed off their position regarding the Post Office coming to Arden Hills. Mr. Parrish - Stated Senator Dayton was planning some kind of postal service . meeting in the future. Councilmember Larson suggested the City might want to file a request for Freedom ofInfonnation Act with the Post Office. Mayor Aplikowski stated she had asked staff to check the minutes regarding a stop sign at the bottom of the hill on Ingerson Road and there was no indication in the minutes that the Council had approved a stop sign at this location. Mayor Aplikowski asked where the neighborhood meeting would be held. Mr. Parrish stated they had tried to pin down a location for precinct one, which they were unable to do, so that precinct would meet at City Hall. He stated all residents would receive notice as to where their neighborhood meeting would be located, but the meetings would either be in the neighborhoods or at City Hall. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 11 Mayor ApIikowski adjourned the Regular City Council Meeting at 9:14 p.rn. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, September 29, 2003 at 7:00 p,m. in the Arden Hills Council Chambers, . ~ ~LS DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, SEPTEMBER 15, 2003, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 1. CALL TO ORDER Mayor Aplikowski called the Work Session to order at 4:55 p.m, Present: Councilmembers David Grant, Brenda Holden, Gregg Larson and Lois Rem. Staff Present: Administrator, Michelle Wolfe; Director of Community Services, Aaron Parrish; Planner, Peter Hellegers; Recreation Program Supervisor, Michelle Olson; Director of Operations and Maintenance, Thomas J. Moore; Engineer, Greg Brown and Deputy Clerk/HR Director, Cynthia Young. . 20A Guidant Foundation ReQuest Mr. Parrish stated that Dave Reimer, Guidant Director of Facilities approached staff and indicated that the Guidant Foundation was interested in the possibility of funding a band shell/performance pavilion which would be fitting for a summer concert series. Mr, Parrish presented several slides that illustrated similar band shells/performance pavilions in the Twin Cities area. Mr, Parrish also presented several potential location options in Arden Hills, one of which was the property directly to the east of City Hall. He mentioned the possibility of a cooperative venture with Mounds View High School. He noted Guidant requested some direction from the Council within the next several weeks. Mr. Parrish noted that locating a band shell/pavilion nearer to City Hall may be practical from a noise and cost issue. Councilmember Holden suggested cooperative dialogue on this topic be introduced at an Arden Hills Parks, Trails and Recreation Committee meeting. . Mayor Aplikowski said locating a band shell in a residential neighborhood would not be a good idea, and her favorite location for the pavilion was near City Hall. ARDEN HILLS CITY COUNCIL WORKSESSION SEPTEMBER 15, 2003 2 She suggested the pavilion be large enough to hold a significant group of musicians and also that Guidant state its financial support for at least five years. . Councilmember Larson said although the City was grateful for the band shell idea, what the City really needs is a new park shelter, not a pavilion, which offers limited usage to the residents. He noted the need for other facilities in the City and asked the Council for support to approach Guidant in that regard. Councilmember Grant asked if the north end of Tony Schmidt Park may be an optional location for a band shell. AdministratOr Wolfe suggested a possible option may be to create a donation program for future City projects and needs such as parks, shelters, trails, etc. Lake Johanna Volunteer Fire Department Presentation/Update After introductions of Council and City Hall Staff, Lake Johanna Volunteer Fire Department (LNFD) Chief Tim Boehlke introduced Deputy Chief Ralph Adair and District One Chief Chad Jansen. He presented a document which surmnarized . staff, services the LNFD provides which are: the duty crew, station response, medical training, confined space rescue, the hazardous materials team, the smoke detector program, water rescue, TCAAP, equipment, and a new fire station. Chief Boehlke stated the LJVFD did not respond to medical calls, even though. it may be assumed that the fire department personnel did so. He noted that out of 65 LJVFD firefighters, all were supportive of fire department personnel obtaining medical training. He said when a structure fire is reported, the local paramedics are simultaneously called to respond to the medical aspect of the call. He reported 22 LJVFD members have completed confined space training. Chief Boehlke stated the LNFD veteran Haz-Mat Team is currently comprised of 40+ members. He said the smoke detector program number one focus is the Shoreview Hills Apartment complex, noting if smoke detectors had been installed in the building, the previous loss of lives would not have occurred. He said to date; the duty crew had installed smoke detectors in all but one apartment complex in Arden Hills. Chief BoeWke said response to water rescue calls have been addressed by Ramsey County Water Rescue, but not always as timely as possible. He said the LNFD could respond to water emergencies quicker than Ramsey County personnel, although there had been no recent calls for this service. Regarding TCAAP, Chief . Boehlke requested the LJVFD be proactively involved in the planning for this area ., . . . ARDEN HILLS CITY COUNCIL WORKSESSION SEPTEMBER 15,2003 3 of Arden Hills, Chief Boehlke said the need and hope of the LJVFD to take delivery on a new engine with a 75-foot ladder needed at Station One was for year 2009, replacing Engine 762 in 2011 or 2012. Lastly, Chief Boehlke said Station One was built in 1946 and had become a proverbial "money pit", noting a fire station should be located closer to more affordable housing locations in the City. Chief Boehlke also presented a truck rebuild/replacement plan which illustrated vehicle types, life and rebuild plan. His recommendation was to eliminate truck rebuilds due to the dramatic increases costs based upon the new truck technology and safety features, He noted the long term planning for the LJVFD was for a 30- year period, although not fine-tuned. Councilmember Larson said although the current [LJVFD] budget may seem a bit ambitious, he has noted significant improvements in the department. Mayor Aplikowski thanked Chief Boehlke, Deputy Chief Adair and District Chief Jensen and she recommended a public commendation to the LJVFD occur at an October 2003 City Council meeting. Ramsev County Transportation: Discussion Lexiol!ton A venne Reconstruction Mr. Jim Tolaas, Ramsey County, presented a graphic representation of the Lexington Avenue reconstruction from Victoria Avenue to County Road 96, which indicated a 5-lane facility with a continuous left turn lane. He noted Shoreview requested an 8-foot path on the east side of the roadway, He said right turn lanes into Karth Lake East neighborhood are included in the plan. He noted that in the past, those residents of the Karth Lake East neighborhood indicated the desire to have a signal placed at Amble Road. In terms of cost, several features of reconstruction will not be the responsibility of the City. However, the right-of-way acquisition will involve some cost to Arden Hills, He noted Shoreview had requested a continuous median along the roadway. He mentioned Shoreview Mayor Sandy Martin suggested a joint Arden Hills/Shoreview meeting to discuss the project. He noted the project timeline was one year from start to completion occurring before the winter of 2006, Councilmember Larson asked if the problem for those residents entering and exiting Lexington A venue would be somewhat remedied with the completion of the reconstruction project. ARDEN HILLS CITY COUNCIL WORKSESSION SEPTEMBER 15, 2003 4 . Mr. Tolaas suggested there may be an initial increase in the time for folks to enter/exit Lexington Avenue, but they will still need to remain patient with the time difference result of the additional signals, CotIncihneItlber Grant asked if the reconstruction project would indicate more a more efficient route for increased traffic capacity. Mr. Tolaas said, "Yes, it would". He also referred to the success of a similar project on Highway 96 near Otter Lake Road and I35E. He said the installation of the median is aesthetic and also provides a traffic speed break, Mr. Tolaas said the target dates for public meetings are October and November. Mr. Brown asked if Council wanted to entertain the idea of purchasing right-of- way between Pleasant and Amble Drive. Mr. Moore suggested the resulting trail may see increased activity. Mr. Tolaas briefly discussed the grade separation of the Highway 96 project . between the North Heights Church site and the .Round Lake Industrial Park entrance. Mr. Parrish said the City needed to make a decision on how it reacts to the grade separation issue. Mr. Craig Wilson provided an update on the FCC/Comcast lawsuits, which indicated that it is still moving through the court systems in cities allover the United States. He said it is expected that the franchise issue will "drag-out" in the courts for some time. Mr. Parrish brought up the issue of intermittent cable service to Arden Hills residents. Mr. Wilson said approved changes in the budget to purchase video-bricks (v- bricks), which are digital modulators which should be installed very soon will provide for more efficient service and signals, but they are more costly. 3.A 2004 PMP: Ede:ewater Neie:hborhood Update Mr. Moore and Mr. Brown presented a progress report of the 2004 PMP which is the roadway reconstruction of Edgewater A venue, Shoreline Lane, County Road D . . . . ARDEN HILLS CITY COUNCIL WORKSESSION SEPTEMBER 15, 2003 5 and a few special cases in Edgewater and Lake Lane. Mr. Brown said the project indicated about 4,000 feet of fair or poor condition sanitary sewer. He said storm drainage issues are typical and similar to the Ingerson neighborhood project (2003 PMP). Mr. Moore and Mr. Brown presented the schedule which indicated the second neighborhood meeting for September 25, 2003; Feasibility Report to Council at its October 27, 2003 meeting; Public Hearing on November 10,2003; Approval of the Final Design in November 2003 - January, 2004; the Assessment Hearing in February of 2003; with construction of the project commencing in May of 2004, and expectation of completion in August of 2004. Mr. Moore discussed the "special cases" of concern of the 2004 PMP Edgewater project, as presented in the URS illustration. The special cases indicate gravel roads, existing City-maintained substandard roads and existing storm ponds and potential water quality areas. He noted that some residents of this neighborhood do not want the road widened to 28 feet. Councilmembet Larson suggested vacating a portion of the road and require that the residents are responsible for the road maintenance. He stated installing a City street to serve one or two parcels may not be the most cOst efficient, and further suggested other options may be brought forth to those special case properties. Mr. Moore urged the Council to visit the site and familiarize themselves with the special case situations. 4.A Finance Position Vacancv Ms. Wolfe brought forth a proposed organization chart and salary recol11mendation for a Finance Director position; an amendment from Community Services to Community Development; and, a Community Development Director/Assistant Administrator position. Mr. Parrish stated typically cities will structure their organizations to reflect the finance department as a direct report to the Administrator. The Council directed staff to bring formal action on this issue to it on Monday, September 29,2003. ARDEN HILLS CITY COUNCIL WORKSESSION SEPTEMBER 15, 2003 6 4.B Karth Lake: Lake ImprovementDistrict Update . Mr. Parrish said the Public Hearing for the K.arth Lake Improvement District and the bid award for the Karth Lake pumping project will be presented to the Council at its September 29, 2003 meeting, He said this will not be a typical assessment issue, Rather, the issue will be a lake shore parcel specific levy. 4.C 2004 Retreat Ms. Wolfe requested Council direction regarding the 2004 Council Retreat. The Council agreed to schedule the 2004 Retreat in January and that Marilyn Condon should be the facilitator. 4.>> Neiehborhood Precinct Meetinl!:s: Update The Council and staff discussed the brochure format and schedule for the upcoming series of Neighborhood Precinct Meetings. Librarv Board Report . Mr. Parrish said he and Ms. Wolfe attended a meeting with the Ramsey County Library Board Director and the general consensus was that the Arden Hills Branch of the Ramsey County Library closing may be delayed. A significant City contribution would probably be necessary in order to accelerate the project. City Council Reports Cmmcilmember Larson: none, Councilmember Grant said he felt Ramsey County should pursue the acquisition of the rights-of-way relating to the Lexington Avenue reconstruction project. Councilmember Rem: none, Councilmember Holden said the Communications Committee articles were due September 17,2003. . f . . . ARDEN HILLS CITY COUNCIL WORKSESSION SEPTEMBER 15,2003 7 Mayor Aplikowski said Heather Worthington, Administrator for Falcon Heights indicated one of their Councilmembers would be interested in serving on the 800MHZ Committee as a repre~entative for Ramsey County Suburbs. She also stated that the Northwestern College Radio open house was a success and urged all who could visit the new facility to do so. Mayor Aplikowski adjourned the Work Session at 10:20 p.m. Respectfully submitted, Cynthia Young, Deputy Clerk/HR Director. Beverly Aplikowski, Mayor ATTEST: Michelle Wolfe, Administrator . . . rA ~ EN HILLS MEMORANDUM DATE: TO: FROM: SlIBJ'ECT: September 24, 2003 Agenda Item 3.A Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem Sandy Berres, Finance & Hwuan Resources Assistant ~------- Claims & Payroll Attached: Claims Payroll for periods: (08/23/2003-09/0512003) (09/06/2003~09/19/2003) . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 09/29/03 COUNCIL MEETING n AIMS PAID SINCE LAST COUNCIL MEETING 109108103) >~:~; ;:;I;'ciiiM'tli:;I>~;:,:;,< .... 24034 24035 24036 24037 24038 24039 24040 24041 24042 24043 24044 24045 24046 .24047 24048 24049 24050 09/05103 09105103 09/05/03 09/05/03 09105/03 09/05/03 09/05/03 09/05103 09/19/03 09/t9/03 09/19/03 09/t9/03 09/22/03 09/22/03 09/22103 09122/03 09/22/03 .:-:.:.;.:.:.: :.:.:.;.:.:.; ;;;'",;,;:;';iii\(<lUi'I:;::I::';~OOS;';';;;,;';:;';:;:;:;:,', 1 0 000 Lakes f'h.nter Fred pn~. Seminars Ice Distribution Center ICMA Retirement Trust Sensible Land Use Coalition St Paul Area Chamber of Connnetce Affm~ Plus Federal Credit Union Xcel En........' Acclaim Benefits State Treasurer MM'V Tucker Xcel EnP.NI'V Acdaim Benefits Affin~Plus Federal Credit Union Jerem~ Hanna Kels~'" Kilander Met Council Environmental Services Subtotal :- Paid Claims 350.00 99.00 3.99 t,89\.23 It 0.00 30.00 3,988.87 7,512.10 53.78 35.00 t95.oo 3,329. t7 t45.83 3,888.87 39.00 13.00 35,343.00 57,027.84 November 2003 Seminar-DS & EN Customer Service Seminar-PS Buildino- Publication AUlllJ:Ilt PavmD Deduction Civic Leadershin Seminar-MW & AP Mavors Luncheon-BA MW AP First Seotember PavrolI ElectrielGas Service DaVl"3TC Reimbursement 09/05 Seminar 9/24-EN Refund-Soccer C'~ Electric/Gas Service Davcare Reimbursement 09/19 Second Seotember PavroD Soccer Official Soccer Official Aum'st SAC Cb"~.s Note: CheckS for unpaid claims totaling$134,749.97 were mailed September 9. 2003 after approval ill: the September 8. 2003 Council Meeting. They were check. numbers 23999.24033. Paid Claims From Above - 57,027.84 Add Unpaid Claims, Page 3- 279.815.32 Total AccoUnts Payable Claims for Council Approval, 09/29103 ~ 336.843.16 *Exp, Related to TCAAP Project. PAGE I OF3 ,. :: ':'::~: ::::::::.. ~po~ CITY OF ARDEN HILLS ACCOUNTS PA YAHLE CLAIMS REPORT TO BE APPROVED AT 09/29/03 COUNCIL MEETING PAGE20F3 . UNPAID CLAIMS REGISTER: ':':'t1tJi':':'I':tii,m'r&'J:':'Y.I!~:':':':':':':':':':': ~::::::: :=1:::::: :':':':::"::'I:':::~":I':':ooililiiiElirril:':':':' ............... .............. ............................. . . . . . . . . . . . . . . . ...... .. ......-....... .. ............... 24051 09130103 A&L Suuenor. Quality Sod 410.28 Sod 24052 09/30/03 Acclaim Benefits 100.00 FSA-Admin Fees 24053 09130/03 AccuratePress Irtc 657.11 Newsletter Printine: 24054 09130103 Aid Electric Corooratiori 2.254.80 Uft #13 Reoair. 24055 09/30/03 American Planiline ASsociation 380.00 MembetshiD Dues.PanishIHelle!rel1i: 24056 09/30103 Aninial Control Services IDe 330.98 DowCat Enforcement-AuI': 24057 09130103 Aramark Uniform Service 98.44 CH-Rup: Cleanin~ Service .24058 09/30/03 Architectural Alliance 485.68 Prof Svcs-CH-3122.7125103 24059 09/30/03 Arden Hills Tire & Service 647.72 TireslRenair 24060 09/30/03 Beisswemrer's 32\.80 Maintenance Sunnlies 24061 09/30/03 BF! of Minnesota Ine 287.05 Waste Removal 24062 09/30/03 Biffs, Ine 622.57 Portable Toilets 24063 09/30/03 Budp:et Towini'!'. me 100.11 TowinJ~-Auto Accident 24064 09/30103 D-Rock Center 202.98 Concrete-2vds 24065 09/30103 Davies Water Eauinment Co. 78.49 Maint Sunnlies 24066 09/30103 &-Z Recvclin-ll. Ioe 5.248.00 Res Curbside Recvctin2 24067 09/30103 Eatl F._OO 92.66 No Parkin. Siens . 24068 09130103 Elder Jones 278.14 Refuud-Buildin. Petmit #B03.8535 24069 09130103 . Electro Watclunan lac 504.81 Alarm Service O&M 24070 09/30103 m-))or. Black Dirt 424.93 Black Dirt 2407t 09/30103 Francis Elaine 123.81 Reimb Dam..'" to Pmnertv-2003 PMP 24072 09/30103 FrattaIlone's Hardware 141.70 Mise Sunnlies 24073 09/30103 Gammell Kenneth t,049.75 Cable Tech Services 619.8125/03 24074 09/30103 GlenWliod In.lewood 59.43 Sminewater 24075 09/30/03 Gopher. SDOrt 247.84 Soorts Etluimnent . 24076 09130103 Grainp:er me 81.09 Equip Maint Suwlies 24077 09130/03 Greener Pastures 220.00 Fertilizer 24078 09130103 Gritz Jackie 42.75 Milea2e/Exoense Reimb 7/31-&128 24079 09130103 Hvdro 1.0,,;, 266.0t Maintenance Suuolies 24080 09/30103 Kath Auto Parts 155.23 Shoo Su""lies 24081 09130103 Leawie ofMN Cities 6,386.00 Membership Dues 9103-8104 24082 09/30103 LeallUe ofMN Cities 20.00 MN MavOTS Assoc Dues-Bev 24083 09/30103 Met Council Environmental Services 46 752.33 Waste Water Service-0ct 24084 09/30/03 Mike Miller/ISN 924.00 Unmir.e Services 8/19-9/03 24085 09/30103 Midwost _halt CorD t62.45 Road ReDair Materials SubtOtal - Unoaid Claims - Pa.. 2 70 158.94 . . . e . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 09/29/03 COUNCIL MEETING PAGE3QF3 UNPAID CLAIMS R~G1STF.R : :,:::eK;:#.:: '<ClWM,n"I""_A':::::: " .. ...... :;:; "",'I",,~,,'l,,:'OOi\ili;j1i1Yt8':: ;.;.;.;.;.;.;.;.;.;.;.;.... ...... ......................... ....... ::::::::::::::::: :.;.:.;.: ;.:.;.:.: ...... 24086 09/30103 Minnesota Safptv Council 275.00 Membershin Dues 24087 09130103 Minnesota DC Fund 6,465.06 20113 Un~tnvment 24088 09130103 Miracle Recreation F.ouin Co. 36999.2t Plavl:imund F...nlrinri1eilt-Roval Hills Pk 24089 09/30/03 Mounds View ConnnunitV Center 72.00 Annie Vallev Water Parle Trin 24090 09130103 MTI Distributin. 688.83 Mowin. Deck DamaIz.,.Auto Accident 24091 09130103 Muska Lin'tinn 200.77 Lamo, 24092 09/30103 Nordeen Eric 18.03 Mi1ea...n:~en'e Rcimb 9/10-9/1 I 24093 09/30/03 Norm's Tire Sales 55.00 TireRP'nair 24094 09130103 North Metro In!mections Ine 1,725.20 Auanst Electric InlmeCtions 24095 09130103 Nosek Mm-v 120.00 Newsletter Editiil~. 24096 09130/03 O'Meara, Pam 83.28 Ov t Final VB 24097 09130103 OIde Towne Deli 62.21 Executive.Lunch8/20 24098 09130103 Olson Kimberlv 36.00 Refund-HOOD' Hot Shots 24099 09/30103 Olson, Michelle 43.56 Milea... Reimbursement 9/02-9/17 24100 09130/03 Oriental Tradinll' Co. H5.69 Sunnlies 24tOl 09130103 Pro-Tec Desifm_ me t40.00 CH-Elevaror Service 24102 09/30103 Rams-';;;- C<luiiiV 154441.04 Hwv % Proi/Sent Law Enforcement 24103 09130/03 Roseville, Cilv of 5 752.62 JP A-MIS-SentI2-comnuters 24104. .09/30/03 ShOreview Cjfv of 272.45 Bu,-Field Too, 2003 24t05 09/30103 Smithknecht Ra" & Ca"'" 83.57 Ov a t-Final DB 24t06 09/30/03 S~cer Fane Britt & Browne, LLP 384.43 . TCAAP T MAl Fees. 24107 09/30103 State Treasurer 35.00 2003 Fall Stminar-Scherbel 24108 09/30/03 Tahnk Bruce 773.45 Refund-Builllin. Permit #B03-8363 24109 09/30/03 TesSman Seed Cnmnanv 28.76 Erosion Blanket 24HO 09/30103 Timesaver OffSjte Secretarial 132.25 Recordin. Secretarv 8/25 CC 24111 09/30103 Triarco Arts & CraftS 465.62 Slmnlies 24112 09/30/03 Vansickle, M~rv 31.00 Refund-Hnon.o::. Hot Shots 24113 09/30103 West Weld 156.35 Shoo Sunnlies Subtotal, Page 3 on 209,656.38 Subtotal, Pa.. 2 of 3 70,158.94 ToW Un"ald Claims 279 815.32 ~""-1 ;;- ;; ~ '" 1il ~ Q w !( Q 12 ld :J: U ... ... o 11::- ~~ 11... .xCi w9 Ill'" ::;;~ ~~ w,,:; 1/)- ....... l:!j -Ill ...- ~ ... i: z w Q !1f ... o ~ i3 ~ N 8 0 " 0 ;;l 0 0 :;: ~ '. ~ .. .... .... ~ ~ 5 ~ f ~ " ~ '" ~ ;!: N N .... 1 j j j '" ~ ~ u .. ~ ~ ~ .. 0: Q .. ., ., ., ., " " " " .. 0. 0. .. ... ... ... ".. " ... ... .. 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AGENDA ITEM 3.B URS Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Michelle Wolfe/Arden Hills City Administrator File: 37951-024-0101 From: Gregory S. Brown Arden Hills City Engineer Date: September 25,2003 Subject: Pay Estimate #2 2003 Sanitary Sewer Rehabilitation Project Lift Station #5 Reconstruction Lift Station #2 Reconstruction Background The City of Arden Hills awarded Jay Bros., Inc, of Forest Lake, MN the 2003 Sanitary Sewer Rehabilitation Project on May 27,2003 for a total contract amount of $284,788.00. Project Status Lift Station #5 Reconstruction All work for lift station #5 itself has been competed and the lift station has been running successfully for a month. The remaining work to be done for the site is the bituminous driveway placement and some site restoration work. Lift Station #2 Reconstruction All work fOr lift station #2 itself has been competed and the lift station has been running successfully for several days now. The remaining work to be done for the site is the bituminous driveway placement and some site restoration work. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for Jay Bros., Inc, of Forest Lake, MN in the amount of$118,499.67. A retain age ofS.OO% is being held for this proj ect. . . . APPLICATION FOR PAYMENT PAYMENT NO.2 Project: 2003 Sanitary Sewer RehabUnation Lift Station #5 Reconstruction Lift Station #2 Reconstruction City of Arden Hills Owner: Owner No.: Contractor: BRW Job No.: JAY BROS., INC. 37951-024-0101 Application Date: For Period Ending: 9/17/03 9/16103 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $284,788.00 $0.00 $284,788.00 $245,815.75 $0.00 $245,815.75 $12,290.79 $233,524.96 $115,025.29 $118,499.67 I hereby certify that all items and amounts shown are correct for the work completed to- date, Contractor: JAY BROS., INC. By: Date: The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. Date: CJ /?. 'f~ 3 APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of 5 Payment No. 1 Payment History Payment End-Date 8/15/03 Payment Application Date 8/18103 Amount $115,025.29 Total Payments: $115,025.29 Page 2 of 5 . . . Unit Contract Conlracl To-Date T<Hlale No. Item Unit Price QuanUty Amount Quantity Amount 'Zl Uft Slation No. 5 EIecIricaJ System LS $31,036.00 t.oo $3t ,036.00 1.00 $31,036.00 2500.603 $5,346.2S. 28 Furnish and Install WorkilllJ PlaUorm and RaililllJs EA $3,055.00 2.00 $6, t 10.00 1.75 2503.603 29 Reconstruct Invert EA $2,400.00 4.00 $9,600.00 4.00 $9,600.00 2503.603 30 Temporary Construction Fence LF $4.25 800.00 $3,400.00 450.00 $t,912.50 2573.502 3t Silt Fence Type Heavy Duty LF $3.00 600.00 $1,800.00 263.00 $789.00 2573.502 32 Site Grading (Both Uft Stations) LS $2,000.00 1.00 $2,000.00 0.50 $1,000.00 2575.502 33 Seed w/4' Topsoil SY $2.30 t ,000.00 $2,300.00 0.00 $0.00 2575.502 Subtotal: $284,788.00 $245,815.75 Grand Total: $284,788.00 $245,8t5.75 . . Page4otS J Application for Payment: Itemization Summary . . . Schedule Contract To-Date Amount of Amount Work Completed $245,815.75 A . Lift Station #2 and #5 Reconstruction $284.788.00 Grand Total: $245.8t5.75 $284.788.00 Page 5 of 5 . . . URS AGENDA ITEM 3.C Thresher Square 700 Thin! Street South Minneapolis. MN 55415 Phone: (612) 370-0700 Fax: (6t2) 370.1378 To: Michelle Wolfe/Arden Hills City Administrator File: 37951-023-1001 From: Gregory S, Brown lVl Q~ Arden Hills City Engineer1J!3 Date: September 24, 2003 Subject: Pay Estimate #3 2003 Pavement Management Program Ingerson Neighborhood Karth Lake Neighborhood Background The City of Arden Hills awarded Amt Construction Company, Inc. of Hugo, MN the 2003 Pavement Management Program on June 9, 2003 for a total contract amount of $1,903,526.10. Pay Estimates #1 and #2 for a total amount of $958,373.33 has been approved by the CounciL Project Status Karth Lake Neighborhood The Contractor has completed all of the reconstruction of Pleasant Drive, installed the stormwater treatment structures and has completed all of the mill and overlay. A final walk through of this neighborhood will take place shortly, Ingerson Neighborhood The Contractor has completed all of the storm sewer work, channel grading, curb and gutter and base course paving. Sod and channel landscaping as well as the final paving is scheduled to be completed by October 3rd, Only punchlist items will remain to be completed after October 3rd. Recommendation The Arden Hills City Engineer recommends the Council approve Pay Estimate #3 for Amt Construction Company, Inc. of Hugo, MN in the amount of $323,323.60. A retainage of 5,00% is being held for this project. . . APPLICATION FOR PAYMENT PAYMENT NO.3 Project: Owner: Owner No.: Contractor: 2003 Pavement Management Program City of Arden Hills ARNT CONSTRUCTION COMPANY, INC. 37951-023-0101 SRW Job No.: Application Date: For Period Ending: 9/12/03 9/15/03 ( Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: . Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: URS Cop, 1/ cay Copy Oall.-.b Copy Insp....loo Copy $1,903,526.10 $2,600.00 $1,906,126.10 $1,349,154.66 $0.00 $1,349,154.66 $67,457.73 $1,281,696.93 $958,373.33 $323,323.60 I hereby certify that all items and amounts shown are correct for the work completed to- date. Contractor: ARNT CONSTRUCTION COMPANY, INC. By: Date: The work on this project and the application for paymenl have been reviewed and the amount shown is recommended for payment. By: APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: 9ay;in Date: Pagolof9 . Payment No, 1 2 Payment History Payment End-Date 7/5/03 8/18/03 Payment Application Date 7/9/03 8/20/03 Amount $365,498.58 $592,874.75 Total Payments: $958,373.33 Page2of9 . . . . Application for Payment: Itemization aUla: A-ROADWAY Unit Contract Contract To-Date To-Dale No. Item Unit Price Quantity Amount Quantity Amount t MOBILIZATION LS $96,000.00 0.70 $67.200.00 0.70 $67,200.00 2021..501 2 CLEARING TREE $200.00 77.00 $15.400.00 64.00 $12,800.00 2101.502 3 GRUBBING TREE $75.00 64.00 $4.800.00 64.00 $4,800.00 2101.507 4 REMOVE RCP PIPE SEWER (STORM) LF $12.00 1,134.00 $t3,608.00 274.00 $3,288.00 2104.501 5 REMOVE WATER MAIN LF $16.00 113.00 $1,808.00 82.00 $1,3t2.00 2104.501 6 REMOVE CMP PIPE CULVERTS AND APRONS LF $12.00 341.00 $4.092.00 t95.00 $2,340.00 2104.501 7 REMOVE CURB AND GUTTER LF $1.50 1.671.00 $2,506.50 t ,870.00 $2,805.00 2104.501 8 REMOVE GUARD MIL-PlATE BEAM LF $6.00 20t.00 $1,206.00 152.00 $912.00 2104.501 9 REMOVE BITUMINOUS PAVEMENT SY $1.25 30,400.00 $38,000.00 25,879.00 $32,348.75 2104.505 10 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $2.00 1,888.00 $3,776.00 2.29t .00 $4,582.00 2104.505 lt REMOVE CONCRETE DRIVEWAY SY $3.00 828.00 $2,484.00 813.00 $2,439.00 )I EMOVE RIP RAP CY $25.00 5.00 $125.00 5.00 $t25.00 21 7 13 REMOVE CATCH BASIN EA $350.00 t4.00 $4,900.00 14.00 $4,900.00 2104.509 14 REMOVE STORM MANHOLE EA $400.00 4.00 $1,600.00 4.00 $t,600.00 2104.509 t5 REMOVE RCP APRON EA $300.00 12.00 $3,600.00 12.00 $3,600.00 2104.509 t6 SAWING CONCRETE PAVEMENT (FULL DEP1H) LF $3.00 429.00 $t ,287.00 390.00 $1,170.00 2104.511 17 SAWING BITUMINOUS PAVEMENT (FUlL DEPTH) IF $2.00 1,39t.00 $2,782.00 1,326.00 $2,652.00 2104..513 18 SALVAGE SIGN TYPE C EA $50.00 28.00 $1,400.00 7.00 $350.00 2104.523- 19 SALVAGEMAIl80X EA $50.00 74.00 $3,700.00 50.00 $2,500.00 2104.523 20 COMMON EXCAVATION (PI CY $7.60 26,584.70 $202,043.72 25,000.00 $190,000.00 2105.501 21 SUBGRADE EXCAVATION (EV) CY $7.40 600.00 $4,440.00 0.00 $0.00 2104.507 22 SElECT GRANUlAR BORROW ICv) CY $t2.40 10,170.00 $t26,t08.00 9,500.00 $117,800.00 2105.522 23 COMMON BORROW (LV) CY $7.40 500.00 $3,700.00 0.00 $0.00 2105.523 24 STREET SWEEPER (W1lH PICKUP BROOM) HR $t 25.00 t50.00 $18,750.00 0.00 $0.00 2~ 2 EGATE BASE, ClASS 5 TON $9.70 550.00 $5,335.00 108.00 $t,047.60 2211.501 26 AGGREGATE BASE (CY), ClASS 5 (p) CY $22.70 6,780.40 $153,915.08 6,000.00 $136,200.00 2211.500 Page 3 019 . Unit Contract Contract To~Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 27 BITUMINOUS PATCHING MIXTURE TON $300.00 1.50 $450.00 20.00 $6,000.00 . 2231,501 28 MILL BITUMINOUS SURFACE (2') SY $t.30 7.959.40 $10,347.22 6,416.00 $8,340.80 2232,5{ll 29 BITUMINOUS ORIVEWAY SY $22.00 1.355.00 $29,810.00 0.00 $0.00 2331.604 30 SAWEDISEALED JOINT LF $1.48 4,581.00 $6,779.88 0.00 $0.00 2331.603 31 TYPE L VWE35030B WEARING COURSE TON $30.70 4,223.00 $129,646.10 1,707.00 $52,404.90 MIXTURE 2360.501 32 TYPE L VNW35030C BASE COURSE MIXTURE TON $34.70 2.632.00 $91,330.40 1,99t.00 $69,067.70 2360.502 33 BITUMINOUS MATERIAL FOR TACK COAT GAL $t.70 1,145.00 $1,946.50 1,500.00 $2,550.00 2357.502 34 ADJUST CURB STOP BOX EA $t 52.00 94.00 $14.288.00 0.00 $0.00 2504.602 35 ADJUST WATER MAIN VALVE BOX EA $250.00 16.00 $4.000.00 0.00 $0.00 2504.602 36 RELOCATE HYDRANT EA $3,000.00 6.00 $t8,000.00 t.OO $3,000.00 2504.602 37 CONNECTTO EXISTING WATER MAIN EA $t,OOO.OO 2.00 $2.000.00 2.00 $2,000.00 2504.602 38 6' PVC WATER MAIN LF $50.00 20.00 $1 ;000.00 85.00 $4,250.00 2504.603 39 8' PVC WATER MAIN LF $48.00 t10.00 $5.280.00 0.00 $0.00 2504.600 . 40 WATER MAIN FITTINGS LB $3.00 50.00 $150.00 535.00 $1,605.1lO 2504_608 41 ADJUST MANHOlE RING AND CASTING EA $4OO.llO 28.00 $11 ,200.00 7.00 $2,800.00 2500.602 42 3" BITUMINOUS WALK SF $1.60 20,922.00 $33,475.20 0.00 $0.1lO 2521.511 43 CONCRETE CURB AND GUTTER DESIGN S4 tS LF $7.60 9, t 72.00 $68.790.00 11,046.00 $82.845.1lO 2531.501 44 CONCRETE CURB AND GUTTER DESIGN 8618 LF $7.40 7.025.00 $51,985.1lO 6,621.00 $48,995.40 2531.501 45 6' CONCRETE DRIVEWAY PAVEMENT SY $38.00 64D.OO $24,320.1lO 445.00 $16,910.00 2531.507 46 6'CONCRETE DRIVEWAY APRON SY $38.50 757.00 $29,144.50 399.30 $15,373.05 2531.5f11 47 REMOVE AND REPLACE 86t8 CURB LF $16.00 250.00 $4,000.00 2,066.00 $33,056.00 2531.603 48 CONCRETE PEDESTRIAN RAMP TYPE A EA $340.00 2.1lO $680.00 0.00 $0.00 :2531.602 49 FURNISH AND INSTALL MAIlBOX AND SUPPORT EA $t50.00 lD5.00 $15,750.00 2.00 $300.00 2540.602 50 6 FT WIRE FENCE DESIGN SPECIAl VINYL LF $48.00 t10.00 $5,280.00 0.00 $0.1lO COATED 2557.501 51 F&/ SIGN PANEL TYPE C SF $20.00 211 .30 $4,226.00 0.00 $0.00 2564..531 52 INSTALL SIGN TYPE C EA $5O.llO 2.00 $too.OO 0.00 $0.00 . 2564.602 53 24' STOP LINE WHITE-EPOXY LF $t2.00 62.50 $750.00 0.00 $0.00 2564.600 54 BAlE CHECK EA $6.00 t2.00 $72.1lO 0.00 $0.00 25T3.501 Page 4 of 9 ----~---- . Unit Contract Contract To~Date To.Date No. Item Unit Price Quantity Amount Quantity Amount 55 FLOATING SiLT CURTAIN LF $18.00 390.00 $7.020.00 90.00 $1,620.00 _'SILT FENCE, TYPE HEAVY DUTY LF $2.60 5,253.00 $13,657.80 840.00 $2,184.00 2573.502 57 ROCK CONSTRUCTION ENTRANCE EA $1,200.00 4.00 $4.800.00 0.00 $0.00 2573.602 58 SODDING, TYPE LAWN SY $2.80 16,578.00 $46,418.40 2,618.00 $7.330.40 2575.505- Subtotal: $1.325,263.30 $957.423.60 Schedule: B - STORM DRAINAGE Un" Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $76,000.00 0.30 $22,800.00 0.30 $22,800.00 2021.501 2 SALVAGE AND REPlACE WALKING BRIDGE EA $5,000.00 1.00 $5,000.00 0.50 $2,500.00 2104,S23 3 COMMON CHANNEL EXCAVATION CY $9.t4 3,083.00 $28, t78.62 0.00 $0.00 2105.511 4 FERNWOOD CHANNEL GRADING LS $9,420.00 1.00 $9,420.00 1.00 $9,420.00 2105.601 5 HAMLlNE CHANNEL GRADING LS $7,880.00 1.00 $7,880.00 1.00 $7,880.00 2105.601 6 RAINGARDEN GRADING EA $2,200.00 5.00 $1 t ,000.00 0.00 $0.00 2105.602 7 CONSTRUCT EARTH WEIR LS $4,710.00 1.00 $4,710.00 1.00 $4,710.00 _t2"RCPIPEAPRON EA $300.00 6.00 $t ,800.00 1.00 $300.00 2501.515 9 15' RC PIPE APRON EA $330.00 3.00 $990.00 2.00 $660.00 2501.515 10 18' RC PiPE APRON EA $375.00 3.00 $t,125.00 2.00 $750.00 2501.515 t1 24' RC PIPE APRON EA $525.00 1.00 $525.00 2.00 $t,050.oo 2501.515 t2 36" RC PIPE APRON EA $975.00 3.00 $2,925.00 2.00 $1,950.00 2501.515 13 44' RC PIPE APRON EA $t,OOO.OO 4.00 $4,000.00 4.00 $4,000.00 2501,51S t4 15' TRASH GUARD FOR 15' PIPE APRON EA $280.00 1.00 $280.00 2.00 $580.00 2501.60'2 15 18' mASH GUARO FOR 18' PIPE APRON EA $325.00 1.00 $325.00 3.00 $975.00 2501.602 16 36' TRASH GUARD FOR 36' PIPE APRON EA $950.00 1.00 $950.00 2.00 $1,900.00 2501.602 17 44' TRASH GUARD FOR 44' PIPE APRON EA $950.00 4.00 $3,400.00 4.00 $3,400.00 2501.602 t8 44' RC ARCH PIPE SEWER DESIGN 3006 CL III LF $100.00 128.00 $12,800.00 130.00 $13,000.00 2503.541 19 4' PERFORATED PVC PIPE DRAtN LF $10.00 2,200.00 $22,000.00 1,500.00 $t5,ooo.oo 2502.541 20 8' PERFORATED PVC PIPE DRAIN LF $25.00 25.20 $630.00 0.00 $0.00 ~_8' PERFORATED PVC PIPE DRAIN LF $40.00 252.70 $10,108.00 257.80 $10,312.00 2502.541 22 12'RC PIPE SEWER DESIGN 3006CL V LF $25.00 440.40 $t 1 ,010.00 474.70 $11,867.50 2503.541 Page 5 01 9 . Unit Contract Contract To.Date To-Date No. Item Un~ Price Quantfty Amount Quantity Amount 23 15' RC PIPE SEWER DESIGN 3006 CL III LF $27.00 84.00 $2,268.00 83.90 $2.265.30 . 2503.541 24 18' RC PIPE SEWER DESIGN 3006 CL III LF $30.00 903.60 $27.108.00 911.00 $27,330.00 2503.54 1 25 24' RC PIPE SEWER DESIGN 3006 CL III LF $37.00 433.20 $16.028.40 365.00 $13.505.00 2503.541 26 27' RC PIPE SEWER DESIGN 3006 CL III LF $46.50 65.30 $3,036.45 63.20 $2.938.80 2503.541 27 33' RC PIPE SEWER DESIGN 3006 CL III LF $72.00 396.70 $28.562.40 392.30 $28.245.80 2503.541 28 36' RC PIPE SEWER DESIGN 3006 CL III LF $87.00 276.20 $24.029.40 276.90 $24.090.30 2503.541 29 8' HOPE PIPE LF $20.00 60.00 $t .200.00 25.80 $512.00 2503.603 30 12' HOPE PIPE LF $25.00 50.00 $1.500.00 0.00 $0.00 2503.603 31 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $295.00 59.3t $17.496.45 84.91 $19.148.45 43-4020 2506.501 32 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $318.20 5.50 $1.750.10 5.46 $1.737.37 54-4020 2506.501 33 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $340.00 17.30 $5.882.00 17.5t $5,953.40 60-4020 2506.501 34 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $497.00 13.70 $6.808.90 10.33 $5,134.01 66-4020 2506..501 . 35 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $497.00 22.00 $10,934.00 t4.2t $7,062.37 72-4020 2506.501 36 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $t56.00 53.1-8 $8,298.08 80.41 $9,423.96 2X3 2506.501 37 CONSTRUCT DRAINAGE STRUCTURE 4006 H EA $900.00 1.00 $900.00 0.00 $0.00 2506.502 38 CASTING ASSEMBlY EA $400.00 33.00 $t 3,200.00 14.00 $5.600.00 2506.516 39 FURNISH AND INSTALL V28t (ST5-2) EA $36,000.00 1.00 $36.000.00 1.00 $36.000.00 2506.602 40 FURNISH AND INSTALL V28t (ST5-3) EA $48.000.00 t.OO $48.000.00 t.OO $48,000.00 2506.602 41 FURNISH AND INSTAlL UNlSTORM (ST5-1) EA $24.000.00 1.00 $24.000.00 1.00 $24,000.00 2506.602 42 CONNEClTO EXISTING STORM SEWER EA $750.00 2.00 $1.500.00 1.00 $750.00 2506.602 43 INSTALL INALTRAlION SHIELD (CATCH EA $350.00 36.00 $12,600.00 0.00 $0.00 8ASINiMANHOlE) 2506.602 44 RANDOM R1PRAP CLASS III CY $tOO.OO 80.00 $6,000.00 30.00 $3,000.00 2511.501 45 RANDOM RIPRAP ClASS III (RIVER RUN CY $t40.00 200.00 $28,000.00 100.00 $14,000.00 BOUlDERS) 2511..501 46 GEOTEXTILE FABRIC SY $6.00 600.00 $3.600.00 0.00 $0.00 . 2111.515 Subtotal: $490.556.80 $391,731.06 Page 6 019 . 'Schedule: C. LANDSCAPING Unit Contract Contract To--Oate To-Oale _tern Unll Price Quanthy Amount Ouantily Amount t CONIFEROUS TREE 6 FT HT B&B (BLACK HillS TREE $250.00 26.00 $6,500.00 0.00 $0.00 SPRUCE) 2'571.501 2 CONIFEROUS TREE 6 FT HT B&B (EASTERN TREE $250.00 32.00 $B,Ooo.oo 0.00 $0.00 RED CEDAR) 2571.501 3 DECIDUOUS TREE 2.5' CAlB&B (CelEBRATION TREE $440.00 12.00 $5,2BD.00 0.00 $0.00 MAPLE) 2571.502 4 DECIDUOUS TREE 2.5' CAL B&B TREE $430.00 11.00 $4,730.00 0.00 $0.00 (NORTHWOODS MAPLE) 2571.502 5 DECIDUOUS TREE 2.5' CAL I3&B (HERITAGE TREE $420.00 20.00 $8,400.00 0.00 $0.00 RIVER BIRCH) 2571.502 6 ORNAMENTAL TREE 6 FT HT B&B (AUTUMN TREE $286.00 25.00 $7,t50.oo 0.00 $0.00 BRILLIANCE SERVICEBERRY) 2571.503 7 DECIDUOUS SHRUll #5 CONT (WHITE SHR $48.00 88.00 $4,224.00 0.00 $0.00 SNOWBERRY) 2571.505 8 DECIDUOUS SHRUB #5 CONT (GLOSSY BLACK SHR $48.00 5t.00 $2,448.00 0.00 $0.00 CHOKEBERRY) 2571..505 9 DECIDUOUS SHRUB #5 CONT (WtTCHHAZEL) SHR $48.00 8.00 $384.00 0.00 $0.00 2571.505 1aiJECIDUOUS SHRUB #5 CONT(NANNYBERRY SHR $48.00 8.00 $384.00 0.00 $0.00 IBURUM) 2 11 DECIDUOUS SHRUB #5 CONT (CARDINAL SHR $48.00 22.00 $1,056.00 0.00 $0.00 DOGWOOD) 2571.500 12 PERENNIAL (BIG BWESTEM) PLAN $4.50 120.00 $540.00 0.00 $0.00 2571.507 13 PERENNiAl (lITTlE BLUESTEM) PLAN $4.50 310.00 $1,395.00 0.00 $0.00 2571.507 t4 PERENNIAL 1 GAL CONT (JOE PYE WEED) PLAN $14.00 195.00 $2,730.00 0.00 $0.00 2571.507 15 PERENNIAL (BLUE FlAG IRIS) PlAN $11.00 690.00 $7,590.00 0.00 $0.00 2571-507 16 PERENNIAL 1 GAl CONT (BLACK EYED PLAN $t4.oo 100.00 $1,400.00 0.00 $0.00 SUSANS) 2571.507 t7 PERENNIAL (BEAKED SEDGE) PLAN $4.00 425.00 $1,700.00 0.00 $0.00 2571.507 18 PERENNIAL (BEBB'S SEDGE) PLAN $4.00 575.00 $2,300.00 0.00 $0.00 2571..507 19 PERENNIAl (VENUS ASTlLBE) PlAN $7.00 170.00 $t,190.00 0.00 $0.00 2511.507 20 PERENNIAl (TURTLE HEAD) PLAN $7.00 375.00 $2,625.00 0.00 $0.00 2571.507 21 CONSTRUCTION FENCE IF $3.00 t,OOO.OO $3,000.00 0.00 $0.00 2575.603 .ULCH MATERiAl SY $40.00 250.00 $10,000.00 0.00 $0.00 23 GEOJUTE SY $3.00 650.00 $t ,950.00 0.00 $0.00 2575.604 Page 7019 ---------------- " . <- Unit Contract Contract To-.Date To-Date Unit Price Quantity Amount Quantity Amount LB $8_20 650_00 $5.330_00 0.00 $0.00 . Subtotal: $90.306.00 $0.00 Grand Total: $t.906,126.10 $t ,349,154.66 No. nem 24 SEED MIXTURE 11308 2575.608 Page 8 of 9 . . ., . Application for Payment: Itemization Summary . Contract To-Date Amount of Schedule Amount Work Completed A - ROADWAY $t ,325.263.30 $957,423.60 B - STORM DRAINAGE $490,556.80 $391,731.06 C - LANDSCAPING $90.306.00 $0.00 Grand Total: $1,906,126.10 $t,349,t54.66 . . Page 9 of 9 . . . ~ EN HILLS MEMORANDUM DATE: Agenda Item 3.D. September 20, 2003 TO: Mayor and Council Michelle Wolfe, City Administrator rl FROM: Aaron Parrish, Director ofComrnnnity Services SUBJECT: Authorization to Purchase Council Chamber Equalizer ENCLOSURES: 1. DS Productions Estimate Overview Ken Gammel, our Cable Technician, has been working on improving the quality of the audio in the Council Chambers. After some sonnd testing and related analysis, it was determined that the installation of two new equalizers would enhance the audio quality of the existing speakers by at least fifty percent. The estimated cost for the purchase and installation of two equalizers is $2,899.50. This project would be funded out of the cable fund. ReQuested. Action I. Authorize staff to purchase and install two equalizers for the Council Chambers. DS Productions P.O. Box 581335' Minneapolis' MN. 55458-1335. (612)308-4997 . Estimate #10023 9/10/2003 SHIP TO: Ken Gammel City of Arden Hills 1245 W. Highway 96 Arden Hills, MN. 55112 PAYMENT BY Chack Amt. enclosed Arrival for Setuol Teardown .Credft cerd I I Card tv"" Show Times Card number Location Of Event On account I I Account no. 5010 Shi via COD I Date Of Event I Tax exempt D_Exemption no. II I Date ordered 18/1/2003 I pavment Poli :v: NET 10 mil NO. DlSCRlmON UNIT m. UNITCDST TDTAl_m Materials Sabine Grq-3101 1 950.00 950.00 Sabine Grq-3102 1 1,350.00 1,350.00 Labor 450.00 SUB10TIl 2,300.00 Taxrate ~ % Tax 149.50 Delivery Orderad by Labo 450.00 Misc. mlllUE 2,899.50 SPECWINSlBUCTIONS Notes: Aft niateJial is guranteed to be as specified. All work is to be completed in a wor1ml8flllke manner acoording to standard praclices. M,! alterations or deviations from the abOVe speciflC8Cions involving mra costs wi) be executed only upon written orders. and will become a extra charge over and above the estimate. All agreements contigent upon strikes, aCCidents or delays are beyond our control. OWner 10 carry fire. wind damage, and other nec9SSary insurance. OUr workers are My covered by Workman's Compensation Insurance. Equipment eceived By Date . . . . MEMORANDUM DATE: Agenda Item 3.G. September 22, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem rt~ FROM: Michelle Wolfe, City Administrator SUBJECT: Approve Recruiting Process for Finance Director, Organization Restructure, Amended Compensation Plan ENCLOSURES: I. Proposed Organizational Chart 2. Proposed Finance Director Position Description 3. Proposed Community Development Director/Assistant City Administrator Position Description 4. Proposed 2003 Compensation Plan 5. Memo to Council dated September 8, 2003 Overview: At the September 15 Work Session, Council had an opportunity to review and discuss a proposal to conduct reorganization of the Finance function along with some related personnel changes. These changes are recommended so that staff can proceed with the recruitment of a Finance Director to fill the vacant City Accountant/Treasurer Position. Details are outlined in the attached memorandum dated September 8, 2003. Summarv: The proposed changes are designed to achieve several objectives. In general, this results in a better allocation of resources and supervisory responsibility, helps ensure better coordination of the administrative and finance functions, and allows the existing Community Services Department to focus on economic development/redevelopment, TCAAP, and general administrative issues. As illustrated in the September 8 memorandum to you, the proposed compensation plan change results in a minor budget impact which varies depending on the starting salary for the Finance Director position. Memo City Council Committees & Appointments 2 ProDosal Outline: The following actions are proposed: I. Approve the creation of a Finance Department, replacing the City Accountant/Treasurer position with a Finance Director (per the enclosed proposed position description and organizational chart). 2. Proceed with recruitment of a Finance Director. 3. Approve the change of the Community Services Department to Community Development Department, and change the position of Community Services Director to Community Development Director/Assistant City Administrator (per the enclosed proposed job description and organizational chart.) 4. Approve the 2003 Proposed Compensation Implementation Plan (enclosed) to reflect the change in titles and the adjusted salary range for the position of Finance Director. Requested Action: Approve items #1 through #4 as outlined above. . . . . . en -- I c Q) . o C -- u ~ ~f . ..q- o o N I (V) o o N t:: ro ..c U ro c .0 ..... ro N .- C ro e' o -0 Q) en o 0. o L- a. i<< ~J: 'E:I ~! e. li ,. 00 :!c . .< :s [~ Eil';; ~ fA. ~t! ~i~ H . u u ~. oil. ~~ .~ ! 0> i " h ~. ~~ ~~ :1' g ; Q o ~ . Hi .0- .~t ~ :i11 ; . f 1- ~.J ~. .I !i i I - . I ~f ~! a ." ~. u (j h .' i~ ,< u2 ~a l ~ ~i ~t ,,~ ~ ~ 1 jJ ~. . ~ . o " r. !!'i Ei . !i j! _2 ~~ li h ,0 o~ .~ ~~ ~ I JII wh ~. n ~~ .. ~a . . ~ U 0- H f lj ~- .. ~.. sl .L .. . lj" ..~ Ii J!!L ~8 ... " oh ~g i; r " J!! ") jc ,J ~ '" ll~ !!~ Ii . . '" ll~ !!!! ~ll VI ~!I !) Ii IJ . City of Arden Hills Job Description . POSITION: DEPARTMENT: REPORTS TO: Finance Director Finance City Administrator SUMMARY This is a highly responsible administrative position involving all phases of municipal finance operations, activities and functions. The primary objective is the departmental planning and development of fiscally sound financial and accounting practices which are in the best interest of the City. ESSENTIAL FUNCTIONS OF THE POSITION Provides the overall administration and management direction for the daily financial affairs of the City. Oversees, designs and manages systems for bill payment, deposit of monies, utility billing, payroll, fixed assets and selection of the City's banking services. . Manages the preparation of the annual budget for the City. Oversees the monthly and quarterly budget reports and the development of the three (3) year financial plan. Oversees the preparation of the City's comprehensive annual financial report, ensuring the report is prepared in accordance with the Certificate of Conformance program sponsored by GFOA. Provides for the investment of all City funds and oversees the administration of the City's debt. Provides support and financial knowledge to other members of the staff management team. Acts as Treasurer for the City and assumes all statutory requirements of the position. Represents the City on various boards and to various state, metropolitan and county agencies. Assumes additional responsibilities as requested and appropriate. . . SUPERVISORY RESPONSIBILITIES . . Directly supervises Utility Billing Clerk and Finance/Human Resources Assistant. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree in accounting, finance, or closely related field. Masters Degree is desired. Minimum otfour (4) years of related experience. LANGUAGE SKILLS Ability to read and interpret documents such as bond documents, investment reports, financial documents, state statutes, reports, policies, and regulations, contracts, and procedure manuals. Prepare clear and concise administrative and financial reports. Prepare detailed financial analysis. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: · Investment practices, municipal accounting practices, Minnesota Statutes as they apply to municipal finance, bonding procedures and general financial policies. · Operations, services and activities of a comprehensive, municipal fiscal services program. · Principles, practices and methods of municipal finance and accounting as defined by GFOA. · Generally accepted accounting principles as defined by GASB. · Internal control principles and the ability to transfer that knowledge into policies and procedures. · Principles and practices of municipal budget preparation and administration. · Principles and procedures of financial reporting. · Principles of supervision, training and performance evaluation. · Pertinent Federal, State and local laws, codes and regulations. Ability to: .. . . Plan, organize, direct and coordinate the work of the Utility Billing Clerk and Finance/Human Resources Assistant. . Establish and maintain effective working relationships with Staff and City Council. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; sit; and talk or hear. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . . . ~ . City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Director of Community DevelopmenUAssistant City Administrator Community Development City Administrator SUMMARY Provides assistance to the City Administrator in the administration of City services and operations and other Department Directors to assure compliance with the City's policies, goals, and programs. Manages and directs all the activities of Planning, Building Inspections, Code Enforcement, and Community and Economic Development. In the absence of the City Administrator, responsible for planning, organizing, directing and coordinating all municipal activities, and serves as the chief administrative officer of the City, responsible for the proper administration of all affairs of the City. . ESSENTIAL FUNCTIONS OF THE POSITION Assists the City Administrator in managing overall operations. Oversees and coordinates economic development activities marketing properties and providing technical and administrative assistance to promote development and redevelopment. Performs a variety of special assignments and projects for the City Administrator and City Council. Conducts research and prepares reports and recommendations on issues and projects as assigned. Gathers, interprets and prepares data for studies, reports and recommendations. Oversees all aspects of Economic Development and redevelopment projects. Supervises, plans and organizes activities of the Planning, Inspections, and Code Enforcement. . Supervises and assists the City Planner in developing and implementing land use plans, regulations and policies. Supervises and assists the Building Official and Code Enforcement Officer to ensure . positive and effective enforcement of City plans, policies and ordinances. Supervises and manages animal control. Coordinates implementation of technology including Cable Television, MIS and GIS. Monitors developer compliance with Council directives and development contracts. Provides technical assistance to City departments on projects and activities as directed by the City Administrator. Attends all City Council meetings and Commission meetings as required. Performs other duties as apparent or aSsigned. SUPERVISORY RESPONSIBILITIES Directly supervises the positions of the Building Official, Building Inspector and Planner. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work; evaluating performance; and addressing complaints and resolving problems. . Responsibilities also include the ability to effectively recommend recruiting and hiring; rewarding and disciplining employees, promoting, demoting, suspending and discharging of employees. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each e~sential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in Management, Business, Planning, Public Administration or related field. Master's Degree preferred. Minimum of 2 - 5 years progressively responsible experience in local government. Minimum of 2 years supervisory experience; or an equivalent combination of education or experience. . . LANGUAGE SKILLS . '. Ability to read and interpret documents such as operating and maintenance instructions, policies, regulations, ordinances, codes, contracts, and procedure manuals. Ability to prepare reports and correspondence. Excellent word, grammar, punctuation and vocabulary. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected officials, other govemment agencies, and the general public. Ability to establish and maintain effective working relationships with other employees and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. Ability to prepare a department budget. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Considerable skill in using computer programs including Word, Excel, and Access. Ability to operate various types of office equipment. Knowledge of clerical and office procedures. Knowledge of localgovemment functions and practices. Ability to maintain confidentiality. Ability to organize work and develop goals, policies, plans and procedures related to office management. Ability to organize and prioritize work. CERTIFICATES, LICENSES AND REGISTRATIONS Minnesota Class D Driver's License PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities . required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . . . . . g ;;:: " .5i - .. - " .. e 0.!l Slli =- " " .. 0 ~i ..: 0 ... " 0.. Eli u 0 u "" .. ~ ... o " ~ .., =- =- .... :-:-:-:-.0 ~ ....:... =- ~.:.:::::;. M ::;::::?;)r' o:ig z:::!S ..... ..... ::':':'2 ~ ::;: ':.:.':.0 "l. :::::::~ \0 .. .. ...... -"::i! .. .. ~ ~%~j ~ ... ...... ., '-"'-'S !i :-:-:-:tA lI'l .....ffJ =~::~lil ~..:O 0.. :-:.:.:.. - " :I .!l o o ~ " ~ ... .5i t Cl .e- 0_ ii .. ! ~ .t: 0 L. ... .. ~ 1.1 S .. = _ as e Ol:l "" ".!l -< .s 1:1 lle :E.!::"" .... 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N N N '" N oN "'I'"' .... ~ ..,... - - =-'" ...'1..... M'_...i' ~~~~2:~~~~~~~~~~~~~ ~\Cl~ff')tf')tf')N______~_____ i "" .. " ... ,ll g " !:s II ~l~ '8 olJl ~ g l; 0" ~ 9 ~ .5ie "'t; - .. .g,!! f 00 _ 1lI1~ l.e "l!.!l ::;: tl OiS"S "OlJ e ... 0" ~ .. ~ 'iG1!! ~ gl ~ oa=..!;e "l! 0 '6,,: e .... " l:: ::':!il.e ... is.e,50o~ " .e - 0 B~ .!l II :: g ..: " -;.B a~ ~::E ~~ o olJ " ..il ... .. ~I! .... "'lt1lt)\Cr-QClo\~=::_ - -- - - - - ~-d Cloi....:lcj.c::~,Q ---....'" ----- - .!l ;; Il 1:: I~ '" .. ... 5 o IS_ 1~le ~lll .. .. - ... I~ 1: ,; .. .- '" :: " - .. I~ ~ ;: = ;lU .., ... - - ORIGINAL . MEMORANDUM SUBJECT: September 8, 2003 Agenda Item 4.A. Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem \ J ~ f Michelle Wolfe, City Administrator ~~' Finance Vacancy DATE: TO: FROM: ENCLOSURES: 1. Proposed Organizational Chart 2. Current Organizational Chart 3. Proposed Finance Director Position Description 4. Current City Accountantffreasurer Position Description 5. Proposed Community Development Director I Assistant City Administrator Position Description 6. Current Director of Commllnity Services Position Description 7. Proposed 2003 Compensation Plan 8. Existing 2003 Compensation Pian . Overview The City AccountantffrellSurer position is currently vacant. Presently, the Community Services Department is accountable for Planning, Building, and Finance. In addition to supervising the Planner, Building Official, and Accountantffreasurer, the Community Services Director is also . responsible for economic development/redevelopment, technology, and assisting the City Administrator with general operations. Based on my preliminary assessment and feedback from staff, I would like to propose for Council consideration an alternative approach for filling this position. Proposed Alternative For a number of reasons, I would propose that the City Council consider reconstituting the Community Services Department into a Community Development Department and Finance Department. From an administrative perspective, I think this would be advantageous for several reasons: . . . . Memo to Mayor and Council September 8, 2003 Page 2 of3 >- The breakout of departmental functions is more logical. The planning, building, and code enforcement staff would report to a Community Development Director who is principally responsible for economic development/redevelopment and related functions. >- By creating a Finance Department, this would allow the finance function to be directly accountable to the City Administrator. This would ensure a better coordination of the administrative and finance functions. >- By removing the responsibilities for finance from the existing Community Services Director, this will allow the position to focus on economic development/redevelopment, TCAAP, and general administrative issues. >- In general, this is a better allocating of supervisory responsibility within the organization. It provides for more balanced organizational structure and span of control. In recognition of the new departments, I would propose that the current City AccountantlTreasurer position be replaced with a Finance Director. Creating a department director level recognizes the importance of the finance function within the organization. Perhaps even more importantly, I believe the change will enhance our ability to attract quality, skilled candidates to the position. Finally, I would propose that the Community Development Director be given the dual title of Assistant City Administrator. Adding the Assistant City Administrator title provides recognition of the administrative responsibilities of the existing Community Services Director and proposed Community Development Director. To illustrate and provide further definition to this proposal, a revised organizational chart, position descriptions, and salary schedule are attached for your review. Financial ImDlications The proposed position alterations will not have a significant impact on the current or proposed 2004 budget. However, the salary to hire a qualified Finance Director will be slightly higher than the current AccountantlTreasurer position. Based on the points for the position, comparisons with similar communities, and pay provided to existing Department Directors, the table below highlights the proposed 2003 salary schedule for the Finance Director position: Start 6 $5,601 $5,844 $6,088 $4,627 $5,114 $5,357 $4,870 $4,600 44,800 $5,000 $3,800 $4,200 $4,400 $4,000 Memo to Mayor and Council September 8, 2003 Page 3 of3 Since a majority of the salary for this position does not come from the General Fund, as mentioned above it can be accommodated within the budget Assuming the position was hired at the mid-point (step 3), there is a $357 monthly differential in what was being paid to the previous AccountantlTreasurer. There is a $957 differential between step three of the previous position and step three of the proposed position. The salary schedule for the Community Development Director/Assistant City Administrator position would remain the same. Discussion Points To facilitate Council discussion on this issue, I would propose the following discussion points: 1. Is the Council comfortable creating a Finance Department, replacing the City Accountant Treasurer position with a Finance Director, and proceeding to fill the position? 2. Is the Council comfortable changing the existing Community Services Director position to a Community Development Director / Assistant City Administrator position? 3. Is the Council agreeable with proposed revision to the salary schedule? RCQllested Action I. Provided for discussion. If the Council would like to proceed with this approach, it can be placed on the September 29, 2003 City Council agenda for approval. . . . . . . Agenda Item 3.1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-62 RESOLUTION AMENDING THE CONTINUATION DATE FOR THE TRUTH IN TAXATION PUBLIC HEARING FOR PROPOSED TAXES PAYABLE IN 2004 WHEREAS, The City Council of the City of Arden Hills adopted Resolution #03-58, A Resolution Adopting Truth in Taxation Public Hearing Dates for Proposed 2004 Taxes Payable; and WHEREAS, staff certified the dates to the County Auditor; and WHEREAS, M.S. 275.065 subdivision 6) indicates that "...the continuation hearing must be at least 5 business days but no more than 14 business days after the initial hearing;" and WHEREAS, the current continuation date is only 3 business days from the original hearing. NOW, THERFORE BE IT RESOLVED by the Arden Hills City Council that the continuation date for the Truth in Taxation Hearing be rescheduled to December 8, 2003 at 6:30 pm. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF SEPTEMBER, 2003. BEVERLY APLlKOWSKI, MAYOR ATTEST: MICHELLE A. WOLFE, CITY ADMINISTRATOR Agenda Item 3.J RESOLUTION NO. 03.63 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION FOR CATHY SMITHKNECHT WHEREAS, Ms. Cathy Smithknecht has been appointed and reappointed to the Arden Hills Planning Commission; and, WHEREAS, Ms. Smlthknecht served as an active member of the Planning Commission since 2002; and, WHEREAS, Ms. Smithknecht has resigned from her position on the Planning Commission after more than a year of dedicated service; and, WHEREAS, in her tenure, Ms. Smithknecht gained the respect and gratitude of those who had the privilege of working with her on the Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arden Hills, on behalf of the residents of the City of Arden Hills, expresses its appreciation to Ms. Cathy Smithknecht for her dedicated and devoted service on the Arden Hills Planning Commission. Adopted this 29'h day of September, 2003. Mayor Beverly Aplikowski Councilmember David Grant Councilmember Brenda Holden Councilmember Gregg Larson Councilmember Lois Rem ATTEST: . City Administrator Michelle Wolfe . . . Agenda Item 4.A.ii ~ ~HILLS CITY OF ARDEN ffiLLS COUNTY OF RAMSEY STATE OF MINNESOTA FIRE PREVENTION WEEK AND FIREFIGHTER APPRECIATION PROCLAMATION W\Jtteas, pUblic saWp is a tnp prioritp in tbe q[:itp of ~rllen J)ills; altll W\Jerel1s, safelp from fire is important bot\J to citi?ens anlllocal firdig\Jters, w\Jo put tbdr libes on tbe line witb eberp response to fire; anll W\Jtteas, resilleuts of ~rllen J)i115 must take action to prebent fires anll to protect tbemselbes if fire strikes; anll W\Jtteas, awareness of simple saWp practices can belp lower our local fire lleatb anll injurp rates; anll W\Jtteas, working smoke alarms on eberp lebel anb a bome fire escape plan anb regular llrills are essential for eberp bousebolll in ~rben J)ills; anb W\Jtrtas, tbe q[:itp of ~rllen J)i115 anll tbe Jlake 310banna :Polunteer jfire ilepartlllent are joining tile j1iational jfire llrotection ~ssotiation in teac\Jing tifesabing messages in conjunction witb jfire llrebention Week; anll W\Jttell5, tbe jfire llrebention Week 2003 tbeme, "Wben jfire ~lrikes: c!@el i!&utl ~tap i!&ut!" is an important reminber for all titi?ens of ~rben J)ills. We, tbe q[:itp q[:ouncil of tbe q[:itp of ~rben J)ills, bo berebp prodaim tbe week of i!&ctober 5. 11,2003, as jfire llrebention Week. We, tbe q[:itp ([ouncil of tbe ([itp of ~rben J)ills, furtber prodaim our appreciation to tbe Jlake 3Jobanna :Polunteer jfire ilepartment jfirdigbters anb t\Jeir families for tbeir bebicateb anb beboteb serbice to tbe ([itp of ~rllen J)ills anb Jlake 310banna :Polunteer jfire ilepartment. Jln witness btttof, we bertuulo set our baubs tbis 29" trap of ii5>eplember, Ibe pear two tbousaub aub Ibree. m:boptcb Ibis 29'b bap of ii5>eptember, 2003. Jmapor j8eberlp m:plikowski ~ountilmeU1ber mabib ~raul l!I:oumilmember Jireuba ~olbtU ~ouutihnember ~rt!J!J Jlarson l!I:ouncilmembcr Jlois 3I\cm . . . ~ ~ EN HILLS MEMORANDUM DATE: September 22, 2003 Agenda Item 5.A. TO: Mayor and Council Michelle Wolfe, City Administrator Q Aaron Parrish, Director of Community Services ~ FROM: SUBJECT: Resolution No. 03-60 Establishing the Karth Lake Improvement District and Adopting Board Bylaws ENCLOSURES: 1. Resolution No. 03.60 Establishing the Karth Lake Improvement District and Adopting Board Bylaws 2. September 9, 2003 Letter to Karth Lake Residents 3. Karth Lake Pumping Project Tax Analysis: Parcel Specific Estimates Overview Resolution #03-55 ordered the creation ofthe Karth Lake Improvetnent District and set a public hearing fot approval of the District. Subsequent to this direction, the following has occurred: 1. The necessary documents were sent to the DNR for its review. No substantive comments have been received to date. However, the deadline for comments is September 29th, so if additional feedback is received it will be provided at the meeting. 2. A letter notifying affected property owners of the hearing date was sent on September 9th, 2003. This is enclosed for your review. 3. Bids were solicited and received for the project. As the City Engineer's memo for item 5.B. indicates, bids were higher than anticipated. Originally, it was estimated that the project would cost approximately $70,000. The bid indicates that the project cost will be approximately $98,700 (includes engineering expenses). As indicated in the letter sent to residents and at the Council's previous Work Session, the approach to financing project will be slightly different. Instead of adopting a uniform assessment of all properties, it will be necessary to levy taxes to each property within the Karth Lake Improvement District. The estimated impact to specific properties is outlined on Enclosure #3: Karth Lake Pumping Project Tax Analysis. To recover expenses associated with the Memo to Mayor and Council September 22, 2003 Page 2 of2 pumping, it is estimated that taxes would need to be levied over a three year period of time. Since preliminary levies have already been set and certified to the County, this would begin with taxes payable for 2005. While a range exists, the average cost per home is estimated at $1237 over a three year period of time. If the District is approved, it will also be necessary for the Council to appoint a Board of Directors in the near future. Requested Action 1. Consider approval of Resolution No. 03.60 Establishing the Karth Lake Improvement District and Adopting Board Bylaws. : . . . - . . . ~ 7f\~ILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-60 RESOLUTION ESTABLISHING THE: KARTH LAKE IMPROVE:MENT DISTRICT AND ADOPTING THE BOARD BYLAWS WHEREAS, pursuant to Minnesota Statutes 459.20 and Minnesota Statutes 103B.501-103B.581, the City of Arden Hills has the authority to establish a Lake Improvement District; and WHEREAS, the engineering report prepared by the City's Consulting Engineer identified the need for the construction and maintenance of a lake elevation control structure for Karth Lake; and WHEREAS, Karth Lake is located wholly within the boundaries of the City of Arden Hills; and WHERE:AS, pursuant to Minnesota Statute 103B.501 to 103B.581 and the Minnesota Department of Natural Resources rules part 6115.0900 to 6115.0980 the City of Arden Hills has prepared a document proposing the establishment and the administration of a Lake Improvement District with the purpose of constructing and maintaining a lake elevation control structure; and WHEREAS, a public hearing for the establishment of the Karth Lake Improvement District was held on the 29th day of September, 2003. NOW, THEREFORE, BE IT RESOLVED by the Arden Hills City Council 1. That Attachment A, the Order Establishing the Karth Lake Improvement District, is hereby approved and made a part hereof. 2. That Attachment B, the Karth Lake Improvement District Bylaws are hereby approved and made a part hereof. 3. That the boundaries for the Karth Lake Improvement District, are hereby approved and made a part hereof. Oated the 29th day of September, 2003. ATTEST: Michelle Wolfe, City Administrator CITY OF ARDEN HILLS By: Beverly Aplikowski, Mayor \\Earlh\Admin\Councini~esolutions\2003\03-<>O. Estabiishing the Karlh Lake Improvement District.doc , . . . , . . . Attachment A ORDER EST ASLlSHING THE KARTH LAKE IMPROVEMENT DISTRICT 1.0 WHEREAS, the Arden Hills City Council initiated the establishment of the Karth Lake Improvement District by adopting Resolution No. 03-55 which declared the City's intent to establish the District and which directly or by incorporation of supporting data: A. Specified the boundaries of the proposed District which were as consistent as practical with the natural hydrologic boundaries; B. Prescribed the water and related land resource management programs to be undertaken within the District; C. Stated the manner in which proposed programs would be financed; D. Designated the City officer or agency which would be responsible for supervising the programs; and E. Set a date for a hearing on the establishment of the propOsed Lake Improvement District. 2.0 WHEREAS, a public hearing, preceded by all notices required pursuant to Minnesota Statutes Chapter 103B.515 and Minnesota Rules 6115.0970, Subpart 3, was held on the 29th day of September, 2003 in order to receive public comment as to whether the Karth Lake Improvement District shOuld be established; and 3.0 WHEREAS, based upon all data submitted and on all comments received, the Arden Hills City Council has determined: A. That the proposed Lake Improvement District is necessary and that the public welfare will be promoted by the establishment of the Lake Improvement District; B. That the property to be included within the Lake Improvement District will be benefitted by the establishment of the Lake Improvement District; and C. That the formation of the Lake Improvement District will not cause or contribute to long range envirOnmental pollution. 4.0 NOW, THEREFORE, the Arden Hills City Council hereby orders: A. Name. The name of the Karth Lake Improvement District shall be the "Karth Lake Improvement Districf'. B. Boundaries. The boundaries of the Karth Lake Improvement District shall be as described on Exhibit 1 attached hereto. C. Resource Manaaement Proarams. The water and related land resources management programs and services to be undertaken shall include the following: 1. The construction and operation of a lake level control structure. Attachment A , 2. A water quality monitoring program. . D. Financina of Proarams. The manner of financing such programs and services shall initially consist of the levy of ad valorem taxes solely on property within the Lake Improvement District, but may also include the imposition of service charges, the issuance of obligations as provided in Minnesota Statutes, Chapter 429.091, levy of special assessments pursuant to Minnesota Statutes 429, or a combination of any of the above. E. Board of Directors. The Board of Directors of the Karth Lake Improvement District shall be an advisory body to the Arden Hills City Council. The Board shall make recommendations regarding the implementation of programs, projects and services but shall not have the authority to enter into contracts or levy taxes. The Board shall COnsist of five members initially appointed by the Arden Hills City Council. The Board shall be appointed to staggered terms so that no more than two Board Members' terms will expire at one time. After the appointment of the initial Board, each Board Member shall serve a three year term subject to removal in the discretion of the City Council. Each Board Member shall reside within the City of Arden Hills. A majority of the Board Members shall own property within the Karth Lake Improvement District. CITY OF ARDEN HILLS . By: Beverly Aplikowski, Mayor Dated the 29th day of September, 2003. ATTEST: Michelle Wolfe, City Administrator . , . . . Exbibit 1: Karth Lake Improvement District Bonndaries ~ ~HILLS 0....._.... .,..-...-.- _.......MIelI2 _,..........ai _'....si;.ioI=- _1IIi__....... Karth Lake Improvement District Boundaries SCiiiinM!I F;lamaevCoui'ttyOlS B'n: liiap_Feibrtlary, 2003. ''''..~_;,____....a",",",,,,,,,,,_.,,'''.:Oi;ii...........~. _...._-~--...._......._-.--......_...__... .._..,.____1IIIO..._IliII_.................,~"""_._I!II_......_. -.-..--.-...--...--..---........:..........-......--- _"'.__...._.._.._Ii>hi............,_._.._ ._____-.a.___..._........."'__.__.2I_ ...._....._.__.......ClIlI_..._.._...__"!"I'~_._..._.. ....~;..--....I-""'-.-_..:.......I._..._...""'...-.... -.........---."......--. 600 ~ N o 600 1200 Foot Attachment B \ KARTH LAKE IMPROVEMENT DISTRICT BYLAWS . 1.0 Establishment of Board. of Directors. The Karth Lake Improvement District was established pursuant to Order of the City Council dated the 29th day of September, 2003. 2.0 Combosltlon of Board of Directors. The Karth Lake Improvement District Board of Directors shall consist of five members initially appointed by the Arden Hills City Council and thereafter elected by qualified voters and owners of property within the Karth Lake Improvement District. Board Members shall reside within the City of Arden Hills. A majority of the board members shall own property within the Karth Lake Improvement District. 3.0 Terms of .office. Board members shall be elected for a term of three years. The first appointed Board of DirectOrs shall be composed of two members whose terms expire on the 31s1 day of December, 2004; two members whose terms expire on the 31st day of December, 2005 ; and one member whose term expires on the 31st day of December, 2006. Board members shall be elected at the annual meeting by a majority of the votes cast. Voting shall be by secret ballot. Absentee ballots shall be received at the offices of the Arden Hills City Administrator, 1245 west Highway 96, Arden Hills, MN, no later than 3:00 p.m. on the date of the annual meeting or such ballots shall be void. 4.0 VacancieS. In the case of a vacancy during the term of a Board member, a majority of the remaining Board members shall declare a vacancy and appoint a new member shall . the vacancy and serve until the next annual meeting of the Karth Lake Improvement District. A vacancy shall exist if any office following events occur: A. Death of a Board member; B. Inability to perfOrm the duties of a Board member; C. Failure of a Board member to attend at least eight (80%) percent of the meetings; or; D. Loss of City residency by a Board member or sale of qualifying property within the Karth Lake Improvement District. 5.0 OtQahization. The Board of Directors shall annually elect one member to serve as ctrairperson. The chairperson is responsible for the agenda of the meetings, presiding at meetings, minutes of meetings, and reports and recommendations to the City Council. The Arden Hills Operations and Maintenance Department shall maintain all records of the Board. 6.0 Meatinas and ReDorts. The Board of Directors shall hold at least one annual meeting. The first annual meeting of the elected Board shall be held during the month of April and in each April thereafter unless changed by vote at an annual meeting. The Board shall adopt Rules of Procedure for business and shall keep a public record of all motions, resolutions, findings, minutes and reports which shall be in writing and a copy forwarded to the City Council. . Attachment B . 7.0 Duties and Functions. The Karth Lake Improvement District Board of Directors shall serve in an advisory capacity to the Arden Hills City Council and shall make recommendations to the City Council regarding the following: A. B. C. D. E. F. G. . H. I. J. K. The construction and operation of water control structures as approved by the Commissioner of Natural Resources. The construction of projects to change the course, current or cross-section of the waters of Karth Lake. The acquiSition of property, equipment or other facilities as necessary to improve the navigation of the waters of Karth Lake. The implementation of research projects to deteimine the condition and development of the waters of Karth Lake and the waters which enter Karth Lake. The development and implementation of a comprehensive plan to eliminate pollution of the waters of Karth Lake. The development and implementation of a comprehensive program to improve and conserve the waters of Karth Lake. The sources of funding for various projects proposed by the Board of Directors. An annual budget for the operation of the Karth Lake Improvement District. The maintenance of public beaches, docks, and other public facilities for access to the waters of Karth Lake. The adoption of water surface use regulations for Karth Lake. The amendment of Bylaws for the Karth Lake Improvement District. 8.0 Amendments. Amendments to the Bylaws for the Karth Lake Improvement District shall be approved by a majority of the City Council. CITY OF ARDEN HILLS By: Beverly Aplikowski, Mayor Dated the 29th day of September, 2003. ATTEST: . Michelle Wolfe, City Administrator ~ EN HILLS . September 9, 2003 RE: Karth Lake Improvement District Public Hearing Notice I Project Bid Award Dear Karth Lake Area Resident Please be advised that the Arden Hills City Council will hold a public hearing on September 29, 2003 at approximately 7:00 p.m. to consider the creation of a lake improvement district for K.arth Lake. At the same meeting, the Council will also consider the bid award for the pumping project As a follow up to the July 31, 2003 City Council mccting, the City Council voted to proceed with the installation of a permanent pumping solution for K.arth Lake. Further, the Council directed city staff to solicit bids for the project and to begin the process of creating a lake improvement district. As indicated at the meeting, the water will be pumped from K.arth Lake through Guidant and ultimately follow the natural drainage pattern to Valentine Lake. For clarification, at the July 31,2003 Council meeting a household project cost estimate of approximately $750 per property was provided. Subsequently, after researching lake improvement districts on a more detailed basis, city staff and the city attorney have determined that the cost cannot be allocated as a uniform assessment to all properties. Rather, it is necessary to levy taxes on properties within the lake improvement district As such, depending on a homeowner's market value and the ultimate bid for the project, the cost may be slightly higher or lower. It is anticipated that parcel specific estimates will be available prior to the City Council meeting once bids for the project have been received. . If anyone should have any questions about the above, please feel free to contact me. Thank you for your time and consideration. Sincerely, , ~~ CC: Mayor and City Council Michelle Wolfe, City Administrator Tom Moore, Director of Operations Maintenance . City or Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.cl.arden-hDls.mn.ns . , . ~v~OO~~~~_~NO~g~OOOMM~~_~~~~~~N~~~N~_~~~ON~~~~ :~~~~g~~m~~m~~g&q~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ .& --------------------------------- ftE E~ -. .l'i~ g: :li ~ ~~~g~~~~~~~~g~~~~~~~~~~~~~~~~3i~~~~~~~~~~~~~I~ i. !:_ N~~MM~MMMMMMMMMMMMMM~v~~.... ~ . ~~ ; u III i ii c CC Ie ~ .. U GI - f II. III . 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September 23, 2003 AGENDA ITEM 5.B Ms. Michelle Wolfe City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: lift Station #7 Rehabilitation Karth Lake Pumping Station Dear Ms. Wolfe, Bids were received and opened for the above-referenced project on September 18. 2003. Bids were received from . three (3) contractors. The tabulated bid outcome is as follows: Contractor A: Lift Station #7 Jay Bros., Inc. $134,073.00 Barbarossa & Sons Inc. $148,515.00 Magney Construction Inc. $173,839.00 I 2. 3. B: Karth Lake $98,699.50 $105,180.00 $120,834.00 Total Amount $232,772.50 $253,695.00 $294,673.00 Engineer's Estimate $118,000.00 $84,000.00 $202,000.00 All bids had proper bid guarantees in the amount of ten percent (10%) of the total bid as required by the Project Manual. A copy of the bid tabulation is attached for your iuformation. Jay Bros., Inc submitted the low bid with a total bid amount of $232,772.50. The low bid is approximately $35,000 (15%) more than the Engineer's Estimate. With regard to lift Station #7, the bid items for the lift station wet well and the pump system produced the majority of the increase when compared to the Engineer's Estimate. With regard to Karth Lake, the bid items for electrical control system and the submersible pump produced the majority of the increase in costs. We feel that while these costs are over the Engineer's Estimate they do reflect a competitive bid in the current marketplace based on the unique conditions of these two sites. In both instances the Contractor indicated that their prices resulted from the difficulty in accessing the Iwo sites and limiting their impact to the exisliug vegetation in Cummings Park and on the Presbyterian Homes property. The Engineer has direct experience working with the low bidder, Jay Bros., Inc. including the Reconstruction of lift Station #3 on Lake Johanna Boulevard and most recently the 2003 Sanitary Sewer Rehabilitation project which included the reconstruction of lift Station #5 and #2. The Engineer is confident that Jay Bros., Inc. is capable of successfully completing the work included with this project. . URS , \ . Ms. Michelle Wolfe September23,2003 Page 2 Council Ovtions . Award the Contract to Jay Bros., Inc. for $232,772.50. . Reject and rebid the project in the spring. - The Council may decide to rebid the project however it is uncertain whether this would result in a lower bid. . Drop Lift Station #7 from the Contract wbile keeping Karth Lake Pumping Station. - We discussed with the Contractor the option of awarding the Contract for $232,772.50 contingent on producing a change order reducing the Contract Amount to $98,699.50 and he agreed. Recommendations Based on review of the bids and subsequent discussion with the Contractor, we feel that the bids represent reasonable costs for the work and a rebid would not likely decrease costs. A warding the Contract at this time and allowing the work to proceed in the off season would minimize the disruption to Cunnnings Park and Presbyterian Homes. The City Engineer, therefore, recommends the award of the Lift Station #7 Rehabilitation! Karth Lake Pumping Station to Jay Bros., Inc. for the total amount of $232,772.50. The project schedule outlined below is based upon award by the City Council on September 29, 2003. . Notice to Proceed Begin Construction Complete Construction October 6, 2003 October 13, 2003 May 21, 2004 Please call me at (612) 373-6479 if you have any questions or need additional infonnation. Sincerely, URS oration Enclosure cc: Tom Moore! 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Backl!round on August 12,2002 the City Council approved Ordinance #341 which implemented a moratoriUlil on the construction of boathouses. Currently, staff is working on modifYing the Zoning Ordinance and incorporating several of the outlying ordinances, including the Shoreland Ordinance, into the Zoning Ordinance which should eliminate any conflicting language between the two ordinances. However, the Zoning Ordinance revisions will not be ready for adoption until sometime later this year. For this reason staff has brought forward Ordinance #346 which would extend the development moratoriwn an additional six(6) months. The moratorium would expire on October 16, 2003 if the City does not take any action. Attachments 6A-1 Ordinance #346 6A"2 Ordinance #341 6A-3 September 8, 2003 City Council Minute Excerpt PC #02-23 - CC Report 09/29/2003 'Page 1 of 1 . . . Council Attachment 6A-l . City of Arden Hills Ordinance #346 Extending the Development of Moratorium . ~ ~ . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 346 AN INTERIM ORDINANCE EXTENDING THE DEVELOPMENT OF MORATORIUM RELATING TO THE CONSTRUCTION OF BOATHOUSES WITHIN THE CITY OF ARDEN HILLS TIlE ARDEN HILLS CITY COUNCIL ORDAINS: Recitals. A. On the 12th day of August, 2002 the Arden Bills City Council adopted Ordinance No. 341, which implemented a development moratorium relating to the construction of boathouses and which will expire on the 16th day of October, 2003. B. tbe City of Arden Hills is in the process of revising its Zoning and Shoreland Regulations. . C. Additional time will be reqnired in order to coordinate the proposed changes to boathouse regulations with the proposed changes to the Zoning and Shoreland Regulations. D. In order to pn)tect the integrity of its comprehensive plan, the planning process, and the health, safety and welfare of the citizens of the City of Arden Bills, the City Council has determined that the development moratorium relating to the construction of boathouses needs to be extended. DeveloJ)ment Moratorium. No boathouse shall be constructed, nor shall alterations be made to existing boathouses dllring the term of the moratorium. Dnration of Moratorium. The development moratorium originally adopted by Ordinance No. 341 shall be extended for six (6) months. Enforcement. The City may enforce any provision of this ordinance by mandamus, injunction or any other appropriate civil remedy in any court of competent jurisdiction. . #346 - I f . . . City of Arden Hills Ordinance #346 Extending the Development of Moratorium Separability. Every section, provision or other part of this ordinance is declared separable from every other section, provision or part of this ordinance. If any section, provision or part of this ordinance is adjudged to be invalid by a court of competition jurisdiction, such jlldgment shall not invalidate any other section, provision or part of this ordinance. Effective Date. This ordinance shall be effective the day following its publication or on the day following the publication of any Ordinance Summary approved by the City Council. Adoption Date. Passed by the City Council on the 29th day of September, 2003. Beverly Aplikowski, Mayor ATTEST: Michelle Wolfe, City Administrator PUBLICATION DATE. Pllblished on the _ day of .2003. #346 - 2 - - . . . Council Attachment . 6A-2 . . . . . STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS ORDINANCE NO. 341 AN ORDINANCE ADOPTING A DEVELOPMENT MORATORIUM RELATING TO THE CONSTRUCTION OF BOATHOUSES The Arden Hills City Council ordains that Section 10 (Subd. 1), and its subdivisions shall be added to the Arden Hills Zoning Ordinance (as identified in Ordinance No. 291, adopted April 12, 1993, and amended on November 30, 2000) to read as follows: Subd. I Development Moratorium 1. Pursuant to the City Council direction, the City undertake a planning study to determine the impact of boathouses on the use of shoreland parcels; to detennine if any additional regulations are necessary in order to construct and utilize boathouses; and to determine and resolve any conflicts that may exist between the City's Zoning Regulations and the City's Shoreland Development Regulations relating to the location and use of boathouses. 2. The City will conduct iIiformationallI1eetings with the Planning Commission to review proposed amendments to the City's Official Controls. 3. The City will conduct public hearings in order to obtain public input prior to the adoption of amendments to the City's official controls. 4. Pending the completion of the public hearings and the adoption of amendments, if any, to its official controls, the Arden Hills City Council has detennined that it would be in the public interest to impose a development moratorium on the construction of boathouses on shoreland parcels. 5. In order to achieve the above objective, there is hereby imposed a limited development momtorium pursuant to the provisions ofMS 462.355, subd. 4 on all shoreland property within the City of Arden Hills. 6. During the term of this development moratorium, no boathouses shall be constructed nOr shall alterations be made to existing boathouses. 7. This moratorium shall be in effect for twelve (12) months from the date of publication, unless tenninated or extended by action of the City Council. Effective Date: This ordinance shall be effective the day following its publication Adoption Date: Passed by the City Council of the City of Arden Hills the 12th day of August, 2002. Dennjs Probst, Mayor ATTEST: Joseph Lynch, City Administrator Publication Date: This Ordinance or an approved sununary thereof Was published on the 16th day of October, 2002, in the Shoreview/New Brighton Bulletin. 2 . . . . t . . Council Attachment 6A-3 . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 12,2002 . 4 . 2. Work beyond $75,000 is conditioned On approval of the Interim Development Agreement. 3. An Advisory Panel is established, and the names of the Advisory Panel be presented to Council before they are appointed. Mayor Probst stated he did not know of any developer meetings that were held that the Council Members were not invited to attend. He indicated it was critical that there was a conSensus among the Council Members regarding TCAAP. Council Member Aplikowski replied she did not believe the City could control the development of TCAAP' and she expressed concern that the Council Members had not talked about their visions fOT TCAAP. Council Member Rem requested the Council is informed in advance when all development meetings were taking place. Council Member Grant requested Council schedule a meeting to discuss their visions for TCAAP. . Council Member Larson stated he believed he had been informed of aU the important meetings and was comfortable with the process being proposed. Council Member Aplikowski requested the foUowing friendly amendment "with a condition that the Advisory Panel names are brought to Council before appointed." Council Member Larson and Mayor Probst accepted the friendly amendment. The motion carried unanimously (5-0). Mayor Probst exited the meeting at 8:08 p.m. and turned over the meeting to Acting Mayor Rem. B. Boat House Development Moratorium .; , . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 12, 2002 5 Mr. Parrish reviewed proposed Ordinance #341 adopting a development moratorium relating to the construction of boat houses. Council Member Larson noted this Ordinance needed to also apply to accessory structures as well as boat houses. Mr. Parrish suggested revising the language to read boat houses and accessory structures whenever that language came up. Council Member Aplikowski stated they were referring only to boat houses in this case. She stated accessory structures were addressed in other Ordinances. She expressed concern about making the moratorium any broader. MOTION: Council Member Grant moved and Council Member Aplikowski seconded to approve adoption of Ordinance #341 An Ordinance Adopting a Development Moratorium Relating to the Construction of Boat houses. The motion carried unanimously (4-0). C. Planning Case 02.04: Subdivision Regulations Mr. Parrish reviewed the proposed Subdivision Regulation Modifications. He recorritnended Council consider second reading and adoption of Ordinance #340, an Ordinance Modifying Chapter 11 of the City Code and consider approval of the Ordinance Summary for Ordinance #340. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to adopt Ordinance #340, An Ordinance Modifying Chapter 11 of the City Code and approval of the Ordinance Summary for Ordinance #340. The motion carried unanimously (4-0). D. FINANCE - None. 8. OPERATIONS AND MAINTENANCE A. Parks - New Signage. Mr. Perron indicated the Parks, Trails and Open Space Plan recommended a series of improvements to be implemented. One of the improvements was for the . . . . , ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item 6.C September 29, 2003 TO: Mayor and City Council FROM: Peter Hellegers, City Plaune@ SUBJECT: Case #03-22 Earl and Judith Nolting 3336 Lake Johauna Boulevard Variance (Zoning Ordinance) Requested Action The applicant is requesting a variance of 36.96 feet from the front yard setback, a variance of 5 feet from the current side yard setback for accessory buildings, and a variance to Section 6, A, 3 which states that no accessory structure shall be nearer the front lot line than what is the required front setback. The variances would allow the applicant to construct a new two-car garage in approximately the same location as the existing two-car garage. Planninl! Commission Findinl!s and Recommendation: At their September 3, 2003 meeting the Planning Commission made the following findings: I. The circumstances for which the variances have been requested are unique to the property. 2. Granting of the variances would be in keeping with the spirit and intent of the City's Zoning Code. 3. The property in question could not be put to a reasonable use without the granting of the vanances. 4. The hardship was not created by the property owner. 5. Granting the variances would not alter the essential character of the neighborhood. PC #03-22 - CC Report 09/29/2003 - Page I of 2 . Therefore, in Planning Case #03-22, the Planning Commission is recommending that the request . for a 36.96-foot front setback variance, a 5-foot side yard accessory setback variance, and a variance for an accessory structure nearer the front lot line than what is the required front setback; be approved subject to the following conditions: 1. The applicant shall file all necessary building permit applications with the Building Official prior to the issuance of a building permit. 2. The applicant shall maintain the existing drainage pattern along Lake Johanna Boulevard so that the construction of the garage and driveway do not have a negative impact on drainage in the area. Outions 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, " .. .it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on August 4, 2003. Pursuant to Minnesota State Statue, the city must act on this request by October 5, 2003 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The city may with the petitioner's consent extend the review period beyond the 120 days. . Attachments 6C-I Planning Commission Report September 3, 2003 6C-2 Letter from resident (provided to Planning Commission at the meeting) 6C-3 Planning Commission Minute Excerpt September 3, 2003 PC #03-22 - CC Report 0912912003 - Page 2 of 2 . . . . Council Attachment 6C -1 . . t- ~HILLS MEMORANDUM . DATE: September 3, 2003 PC Agenda Item 4.A TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: Case #03-22 Earl and Judith Nolting 3336 Lake Joharma Boulevard Variance (Zoning Ordinance) Reauest The applicant is requesting a variance of36.96 feet from the front yard setback and a variance of 5 feet from the current side yard setback for accessory buildings. The variances would allow the applicant to construct a new two-car garage in approximately the same location as the existing two-car garage. . Overview Surrounding Area East Lake Johanna R-2: Single and Two Family Residential District R-2: Single and Two Family Residential District N.A. R-2: Single and Two Family Residential District Single Family Detached Residential Single Family Detached Residential Lake Johanna Single Family Detached Residential North Low Density Residential South Low Density Residential West Low Density Residential Site Data Low Density Residential Single Family Detached Residential R-2: Single and Two Family Residential 0.2376 acres (approximately 9,175 square feet) Very steep negative grade to the east toward Lake Johanna PC 1103.22 - PC Report 09/0312003 . Page I of 5 . . . \ ') \ . , ) r Site Overview 1. Setbacks - Does not meet requirement. The Pront setback for principal buildings in the R-2 district is 40 feet. The Side Yard setback for Accessory structures is 10 feet. Pront Yard Side Yard (Accessory) 3.04' 2.74' 5' 40' 10' 3.04' The existing garage was built both too close to the front property line and south (side) property line. Staff advised the applicant that the side setback for accessory structures will likely change to five feet when the Zoning Ordinance revisions are contemplated by the Planning Commission and City Council later this fall. The application contemplates moving the garage slightly to the north which would make the proposed garage compliant with the side yard setback for accessory structures which will likely enacted later this fall. The garage would need a variance for the front setback in any instance. The applicant hils stated that it would not be possible to move the garage away from the front property line as there is a very steep negative grade to the east and the lot is very narrow (50 feet). 2. Lot Coverage - Meets Code Requirement. The requirement for all residential districts is a maximum of25%. The principal structure and detached garage would constitute 2 I % lot coverage. 3. Landscape Lot Area - Meets Code Requirement. The requirement for all residential districts is a Minimum Landscape Lot Area of 65%. Construction of the new garage would leave approximately 73% of the lot as landscape area. Variance Criteria A. State Requirements Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), defines "undue hardship" as: PC 1/()3-22 - PC RepOlt 09/0312003 - Page 2 of 5 , () ) "...means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstance unique to the property not created by the landowner, and the variance, if granted. will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use of the property exists under the terms of the ordinance..." . B. City Requirements Section vm, D, 4, c and d, ofthe City's Zoning Ordinance state that, "Adherence to the provisions of this ordinance is required, except for special cases which arise because of the configuration of a particular parcel. The condition shall not have been created by the landowner. A variimce or variances may be granted from specific provisions of this ordinance because such land factors as length of a side of a lot, the shape of the lot or the unusual terrain prohibit reasonable development equivalen.tto that which would be permitted without variance on a similar size lot located in the same district, but which lot has no unusual configuration. Economic conditions alone shall not be grounds for a variance. In no case shall the granting of a variance impair the health, safety, comfort and general welfare of the public, nor will it be contrary to the intent and purpose of the Comprehensive Plan, the official map or this or any other ordinance of the City." . VariltnceF'il1din2s Minnesota State Stature 462.357, subd. 6, requires that Cities consider the following five matters when hearing requests for zoning ordinance variances. 1. Are the circumstances for which the variance is requested unique to the property? Yes. A limited number of properties, those properties on the east side of Lake Johanna Boulevard in the vicinity of the applicant's property in Arden Hills could claim a similar hardship due to the topography. The applicant also bas a very narrow lot (50 feet wide) which also limits the applicant's ability to relocate the garage either behind the principal structure or attach a garage to the principal structure. 2. Would granting the variance be in keeping with the spirit and intent ofthe City's Zoning Ordinance? . The stated Purpose and Intent of the City's Zoning Ordinance include the following applicable statements: . PC 1103-22 - PC Report 0910312003 - Page 3 of5 . < . . . .<-) , , /-"', I ) This ordinance is enacted for the following purposes: . To promote the character of and preserve and enhance the properties and areas within the City including wetlands, ponds, and marshes. (Section 1,8,2) . To fix reasonable standards to which buildings, structures and land shall conform for the benefit of all.(Section 1,8,7) The stated purpose of the R-2 Single and Two Family Residential District is as follows (Scction 5,D,2): 1. To establish areas for the development of single and two family housing at a maximum density of approximately five units per net acre. 2. To reserve development areas for single and two family housing. 3. To restrict encroachment of incompatible uses. 4. To maintain density limitations. 5. To take advantage of municipal utilities. 6. To preserve open space. Yes. The variance requested appears to comply with the stated Purpose and Intent of the City's Zoning Ordinance and of the purpose of the R-2: Single and Two Family Residential District. Due to the unique topography of the lots on the east side of Lake Johanna it would not be reasonable to force the property owners to place their garages behind or attached to the principal buildings, especially since most ofthe lots in this area are very narrow. 3. Could the property in question be pllt to a reasonable use without the granting of the variance? & The applicant could continue to use the existing garage in its present location; however, due to the age of the garage replacement would be necessary sometime in the near future. Without a variance the applicant would not be able to construct a new garage and would thus be left without a garage. Single and Two-car garages have consistently been considered reaSonable uses if the applicant has no other option than to apply for a variance for the construction of such a garage. 4. Was the hardship created by the owner? No. There does not appear to be a building permit for a garage. It appears that the current property owner remodeled the home in 1987; however that does not seem to indicate any addition of a garage. Therefore stafIbelieves that the hardship was most likely not created by the current property owner. PC #03.22 - PC Report 09/03/1003 - Page 4 of5 f () ."',., \ ) 5. Would granting the variance alter the essential character ofthe neighborhood? . No. There are a handful of properties in the area (al1located east of Lake Johanna Boulevard) which have garages very close to the front property line along Lake Johanna Boulevard. In addition, the applicant has proposed moving the new garage to be five feet from the south (side) property line thereby lessening one variance and potentially eliminating one of the two variances if the proposed Zoning Ordinance changes are adopted later this fall. Deadline for Mencv Actions The City of Arden Hills received the completed application for this request on August 4 2003. Pursuant to Minnesota Stale Statue, the city must act on this request by October 5, 2003 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The city may with the petitioner's consent extend the review period beyond the 120 days. Options 1. 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial. If the City denies the petitioner's request, ..... it must state in writing the reasons for the denial at the time that it denies the request". Table for additional information. . 4. Reconunendation In Planning Case #03-22, staffreconnnends that the request for a 36.96-foot front setback variance and a 5-foot side yard accessory setback variance be approved to allow for the construction of a new garage in approximately the same location as the existing garage subject to the fol1owing conditions. I. The applicant shall file all necessary building permits with the Building Official prior to the issuance of a building permit. 2. The applicant shall maintain the existing drainage pattern along Lake Johanna Boulevard so that the construction of the garage and driveway do not have a negative impact on drainage in the area. Attachments 4Al 4A2 - 4A3 - Statement and materials supplied by the applicant. Letters and comments staff has received from residents. Location Map. . PC #03-22 - PC Report 0910312003 - Page 5 of5 . ' (-) F"l. ( ) . Planning Commission . Attachment 4A - 1 . , " '" ((~) J. --~.", i( } '--..j 2003 LAND USE APPLICATION August4,2003 Applicant: Earl and Judith Nolting . Reauest: Variance to Arden Hills zoning ordinance to permit reconstruction of an accessory structure (DETACHED GARAGE). 3336 Lake Johanna Blvd., Arden Hills, MN 55112 (Lot 13. Auditor's Subdivision No. 80) Location: DESCRIPTION OF REQUEST Earl and Judith Nolting request approval of a zoning variance to permit reconstruction of a detached 2-car garage on the site of the present garage. The Nolting's single family dwelling is also on this lot; the garage is necessary to house two automobiles and is also used to store various yard I garden tools. The lot is located at 3336 Lake Johanna Blvd., on the eastern shore of Lake Johanna. The width of the lot is 50 feet. The length from the shoreline varies between 179 and 188 feet by the shoreline. This lot was purchased from Stanley and Florence Olmen in December, 1986. The original house was remodeled in 1987. That project did not include any work on the garage. It is not known when the present garage was built. The zoning variance requested is referenced from Section 6 (General Regulations), Part A (Accessory Structure Requirements), Sub-section 3 (Location). Hardship Criteria: 1. Circumstances of the request. These circumstances are unique; due to the configuration of the lot, there is no way any garage can be located behind or beside of the house and at the distance from the street that the present day zoning codes would require. The problems of the existing structure cannot feasibly be repaired. 2. The requested variance is in keeping with the spirit and intent of the City Zoning Code. . The owners desire that the new structure should match well with their home. To that end, they have engaged the services of the same architecture firm and the same person who worked on the original 1987, remodeling (Tim Fuller, SALA Architects, Minneapolis). They believe the new structure 'Nill enhance the city and neighborhood and will not have a negative effect on the value of nearby homes. Also the setback from the south property line (adjacent to the Lambert property) 'Nill be increased to . five feet from the present 2.74 feet. , , . , ((] __.-;<'__c._" i{ } \ , . 2003 LAND USE APPLICATION Earl and Judith Nolting August 4, 2003 Page two, Hardship Criteria Approval of the zoning variance will not negatively impact the general quality of life in the city or neighborhood. 3, Reasonable Alternative Uses? There is no better alternative use for this land. We see no other way that a garage can be built on this property without approval of the requested zoning variance. Without a garage, cars would still have to be parked on or near the street in about the same location as the present structure. 4. Creation of the hardship. . The present owners were told that the Olmen's lived on this property slightly more than 40 years ..men the house was purchased in 1986, and that house had been remodeled around 1970. The history of the garage is unknown to us. As far as we know, the lot has always existed as it is now presented. Without action, the garage will continue to deteriorate and probably much faster than in the past 15 years. 5. Character of the neighborhood. The granting of this variance will not alter the essential character of the neighborhood. On the western shore of Lake Johanna, there are many houses with a similar garage configuration. Specifically, in the immediate neighborhood on the east side of Lake Johanna Blvd., between Sandeen Road and Stowe Road there are 11 homes. Only three of those properties (3294,3330,3342) do not have the garage near the street On the remaining 8 properties (3300, 3310, 3320, 3324, 3336, 3346, 3352, and 3356) the garage is located near the street With the exception of one three car garage, all eleven garages are 2 car garages. We will be pleased to respond to any follow up questions that Planning staff or the Planning Commission may have about this project. Your consideration of this variance request is most appreciated. . Earl and Judith Nolting I" , ,.... <:,;:.:'0-..., d ) , "" {(~) . Arden Hills Plaming Commission 1245 West Highway 96 Arden Hills, MN 55112-5794 To Whom It May Concern: Earl and Judy Nolting have spoken about their request for a zoning variance to reconstruct their garage. They have also shared the preliminary drawings and site plan for the project. II We do not object to their request to obtain a zoning variance so that they might build a new garage. II We support them in this project. 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EXISTING STRUCTURE . . fhrC+7'2 'Uv'n '7 . . . ." 4 2003 2003 LAND USE APPLICATION Earl and Judith Nolting August 4, ,:;!OO;3, 3336 lake Johanna Blvd., Arden Hills~Mt;r OTHER GARAGES ON THIS STREET '>11- ~ , .- '. "i' , ;f,(.( OL _.Lv r,,_ , {, /'VI ::? ~ -' m 0 <f. ..., z ::l z ~ <f. :r: w 0 u .., CJ w 0 i3 '" <f. '" -' <- '" z w '" U '" " '" 0 "" lL 0 a:: <f. w .......~O6' a:: " . V N J: '" "" . ~ ,.; o 0> .>.. ~ i<' '90 <i? 6.,C) ,\;>- ~ -"- .w ~ 3 m <( z z <( 5 -, w '" <f. -' '" '" '" '" lL 0 I- Z 0 a:: lL . '----, " ,., ,,; Ii: U.J.,..", 0" no 4- ~ '" '" / .,1 /~i --896-'-. - . ~ j ~ ~ & 'b ~q' , 896 J4 ]6" OAK . WOOD DECK BLVD. GARAGE AT 3336 LAKE JOHANNA BLVD. . ~ "..+r-s: I),nat::;" , . Planning Commission Attachment 4A - 2 . . RECEIVED AUG 2 Ii Z003 . .... .~.." ~'HlL 7,-,-,",-cce-;--,'-, ""_.7 ...EN ........LS CITY OF ARDEN HILLS CITY OF ARDEN HILLS PUBLIC HEARING NOTICE TO: Arden Hills Property Owners within 350 feet of property. APPLICANT: Earl and Judith Nolting, 3336 Lake Johanna Blvd., Arden Hills, Minnesota 55112. PURPOSE: The applicant is requesting review of a Variance to allow for reconstruction of a two-car detached garage. The legal description of the property is available for review at the Arden Hills City Hall, at 1245 West Highway %, Arden Hills, MN 55112. . LOCATION OF PROPERTIES TIME AND DATE OF The Planning Commission will hold a Public Hearing at its September MEETING: 3,2003 meeting starting at 7:00 p.m. MEETING LOCATION: HOW TO PARTICIPATE: Arden Hills City Hall Council Chambers, 1245 West Highway 96 1. You may attend the meeting; or 2. You may send a letter to: Peter Hellegers, City PlalUler, City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112 or fax to (651) 634-5137. ANY QUESTIONS: Call the City Planner at (651) 634-5134 with the following information: Planning Case #03-22 Nolting Variance. J v/ y/~ r ~ J~cQ/ /5'-A /Iv /1~1'--??//J r ~ I ~ CG;- c0 /L'Vr} ""-'1 J: ~ 7~ /~ ~lh~~~- ~~cc.v y/~' /2/;;"5 07i~s;;:;-rr> 3J,:f2l/fP"/1417 Pk<L . Planning Commission Attachment 4A - 3 . . .~"';' , . o ~' "','f;,' ,"'.'@/i'" ,"",'j, . I III iii . W<"oI- '" !B~;::g 2 xi:2xE ~:f~&'~ <{iii""O :ii '0 "",:,"''2 >.SI.;:;) <0 :=ot) c: "'0 u~~16J: ~<{~~ ~ o L . , M ~ ~ ~ co .. C Q) . ~C ',,', ';".. ,",,".... CO m ..r:::::. -.10 --"'" " ''''fI' G1..I'-' ,,',}:)./",'~ .- .",. .1J" ,'''''''.{,: ""-" En IhJ 'I II c: o ".- ~ .p.I .... ~m o:E -I i'il .. .. I. III B.,.. "f. If [I".'.' "." :t 1!iiiI. 'E III > N ~ N '5 M 0 o Cl = 'It C III ~ W .. C U ~ '0 i i u z .c 'C Cl"l:O>1lI CIlI" ,- LLI GJ C .x C III III ... ii: \D l') l') l') <]z Q) Q) LL. o o '<t b o N " o o N - T"'" Qj ro u (/) 0 o o N ~ {#Sl!!a> 8s~ mn~l~ '6"'O.5.i}N '" g~i~~~ii .!!!~! 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MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, SEPTEMBER 3,2003 7:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER Chair Sand called the meeting to order at 7:05 p.m. ROLL CALL Present were Commissioners Clayton Larson, Ken Bezdicek, Elizabeth Modesette, Megan Ricke, Clayton Zimmerman, and Chair David Sand. Absent: Cathy Smithknecht. Also present were Mayor Beverly Aplikowski, Council Members Gregg Larson and Lois Rem; City Administrator Michelle Wolfe; Director of Community Services Aaron Parrish; City Planner Peter Hellegers; and Recording Secretary Kathleen Altman. A. APPROVAL OF MINUTES FROM PLANNING. COMMISSION MEETING HELD ON AUGUST 6. 2003. Commissioner Zimmerman moved, seconded by Commissioner Modesette to approve the August 6, 2003 minutes as amended. The motion carried unanimously (6-0). POOLIC HEARINGS A. PLANNING CASE #03-22 - EARL AND JUDITH NOLTING. 3336 LAKE JOHANNABOULEVARD.V~CE Chair Sand opened the public hearing at 7:06 p.m. Mr. Hellegers stated applicants were requesting a variance of 36.96 feet from the front yard setback and a variance of 5 feet from the current side yard setback for accessory buildings. He indicated the variance would allow the applicant to construct a new two- car garage in approximately the same location as the existing two-car garage. Staff recommended approval based on the following conditions: I. The applicant shall file all necessary building permits with the Building Official prior to the issuance of a building permit. 2. The applicant shall maintain the existing drainage pattem along Lake Johanna Boulevard so that the construction of the garage and driveway do not have a negative impact on drainage in the area. ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 3, 2003 2 Commissioner Larson asked ifthere was drainage between the garage and the house and if so, did it drain to surrounding properties. Mr. Hellegers replied he was not sure if it drained to other properties, but he did not believe there was drainage between the garage and the house. . Chair Sand asked if the proposed garage was going to expand north and east, moving it away from the south property line, and how much room was left between the north side of the garage and the north property line. He asked if there was enough land to position the garage without backing up into Lake Johanna Boulevard. Mr. Hellegers replied flipping the garage was looked at and it could be done, however the utilities would need to be moved if the garage was relocated. Chair Sand invited anyone for or against the variance to come forward and make comment. Earl Nolting, Applicant, 3336 Lake Johanna Boulevard, stated they had explored moving the garage but there were both practical and financial aspects to moving the existing utilities, which would need to be relocated if the garage was moved. Sam Clark, 3342 Lake Johanna Boulevard, stated he had no problem with the proposal and he believed it would be an improvement over what was there nOw. He indicated it would be a good addition to the neighborhood. He stated if the garage were moved, it would be extremely difficult to turn a car around. He indicated the applicant had . problems with the garage floor breaking away, which could not be replaced urtless the entire garage was replaced. Mr. Nolting stated he would be replacing the existing concrete floor. Chair Sand closed the public hearing at 7:25 p.m. Commissioner Zimmerman moved, seconded by Commissioner Bezdicek to recommend approval of Planning Case No. 03-22, Earl and Judith Nolting, 336 Lake Johanna Boulevard, request for a 36.96-foot front setback variance and a 5-foot side yard accessory setback variance be approved to allow for the construction of a new garage in approximately the same location as the existing garage subject to the two conditions as outlined in staffs September 3, 2003 report. The motion carried unanimously (6-0). B. PLANNING CASE 03-23: GUIDANT SITE PLAN REVIEW PARKING RAMP #1.4100 NORTH HAMLINE AVENUE Chair Sand opened the public hearing at 7:27 p.m. Mr. Hellegers stated applicant was requesting a Site Plan Review for Parking Ramp #1. Staff recommended approval of the Site Plan Review subject to the following conditions: . 1. The applicant shall submit to the City a landscape performance bond or other surety for 125% of the cost of materials and installation, valid one full year from the date of installation, prior to the issuance of a building permit. . . . ~ EN HILLS MEMORANDUM DATE: Agenda Item 6.D September 29, 2003 TO: Mayor and City Council Peter Hellegers, City Planner@ Case #03-23 Guidanl Corporation 4100 North Hamline Avenue Site Plan Review Parking Ramp #1 FROM: SUBJECT: ReQllested Action The applicant is requesting approval of a Site Plan Review for Parking Ramp # I. Update At the meeting staff provided the Planning Commission with a handout on the "grow wall" concept which has been included as an attachment to this report. In addition staff pointed out that the proposed setback from the parking ramp to the south property line should be 60 feet (instead of the 90 shown). The current surface parkiug lot is setback 90 from the south property line. In addition to the II conditions of approval that were listed in the Planning Commission Report, . 2 other conditions were added at the meeting by staff and approved by the Planning Commission. Since the conditious were not originally written down, the wording that was used was somewhat confusing. Staff has changed some of the wording for these last 3 conditions but the intent of the conditions remains the same. PC #03-23 - cc Report 09/29/2003 - Page I 00 Planninl! Commission Recommendation In Planning Case #03-23 the Planning Commission recommends approval of the Site Plan Review for Parking Ramp #1 subject to the following conditions: . 1. The applicant shall submit to the City a landscape performance bond or other surety for 125% of the cost of materials and installation, valid one full year from the date of installation, prior to the issuance of a building permit. 2. The applicant shall obtain all necessary permits from the Rice Creek Water Shed District, MPCA, and other governmental entities. 3. The applicant shall comply with the Zoning Code and related municipal ordinances. 4. The applicant shall provide the number of handicapped accessible parking spaces and access aisles required by the State Building Code and ADA requirements. 5. The applicant shall clarifY the request is for a four-level parking structure. Final plans should be resubmitted which indicate parking areas, if level five or level one are not to be utilized for parking areas this should be conveyed in the plans. Final plans should be resnbmitted for review by the City Plamter, City Engineer, and Building Official, prior to the issuance of a building permit. 6. The applicant shall submit a revised landscaping plan with planting schedule which clearly identifies the landscaping materials to be planted around Parking Ramp #1 per approval of the City Plamter prior to the issuance of a building permit. . 7. The applicant shall locate a fire hydrant near both East and West entrances to the ramp. 8. The applicant shall verifY with the Fire Marshal the total amount of wall area that is open to the atmosphere. 9. The applicant shall submit revised utility plans which show water going to the structure. 10. The applicant shall submit final plans showing standpipes and sprinkler system in the ramp to comply with the International Fire Code and shall be approved by the Fire Marshal and Building Official. 11. The applicant shall submit final plans which verifY the location of F.D.C. per approval of Fire Marshal. The F.D.C. shall be located within 100 feet of a fire hydrant. 12. Building type of construction to comply with the International Building Code for distance from existing office building "C" and plans shall be approved by the Building Official. 13. The parking ramp turn radius should be 60 feet to accommodate fire department access per the Lake Johamta Fire Department. . PC #03-23 - CC Report 09/29/2003 - Page 2 00 . Options I. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, " . . .it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Al!:encv Actions The City of Arden Hills received the completed application for this request on August 4, 2003. Pursuant to Minnesota State Statue, the City must act on this request by October 5, 2003 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments . 6D-1 6D-2 6D-3 6D-4 6D-5 6D-6 Planning Commission Report - September 3, 2003 Planning Commission Minute Excerpt - September 3, 2003 Letters from residents RSP Architects' PowerPoint presentation from the Planning Commission meeting Rendering provided by RSP Architects Information on "grow wall" projects from Green Screen . PC #03-23 - CC Report 09/29/2003 - Page 3 of 3 1 \~ ~ '\ I } .' ---"\. ) Site Data Industrial Light Industrial! Office I-I: Limited Industrial! POO Overlay 92.78 acres (4,042,646 square feet) N!A Relatively flat. Background The City has recently reviewed the following requests for this property: Planning Reqnest Comments CC Action Case 03-07 Site Plan Review Building Addition 1- 03/3112003 (A) Research Buildinl! 03-06 Site Plan Review Building L - Training 03/31/2003 (A) Center 03-05 PUD Amendment Site Layout changes to 03/3112003 (A) Buildings I, K, L, and M 03-04 Final Plat Final Plat and Vacation 06/30/2003 (A) ofFemwood Ave. 02-25 Master Plan PUD, Site Plan for temporary 11/12/2002 (A) Preliminary Plat classroom 02-05 Site Plan Review & Variance Building L - Training 4/29/2002 (A) Center No actions are 01-32 Concept Plan PUD N.A. taken on concent nlans Lexington Avenue 01-25 Sign Variances Signage and Water 09/24/2001 (A) Tower Sil!lllll!e 01-02 PUD Amendment, Site Plan Parking Ramp #1 & 04/30/2001 (A) Review, & Variance Building Addition I . A Master Plan PUD Amendment and Site Plan Review for Parking Ramp #1 was approved in 2001 (pC #01-02). The plans contemplated a parking ramp with a stair and elevator tower of 5 levels with the lowest level being below grade and four levels above grade. The site coverage was 52,635 square feet and the ramp provided 615 parking spaces. Subsequent to this approval Guidant submitted a new campus Master Plan PUD which was approved in 2002 (pC #02-25). The Master Plan contemplated several parking ramps including Parking Ramp #1, in approximately the same location as was previously approved, a structure of 4 levels (1 below grade) 40 feet in height, and providing 600 parking spaces. Since the parking ramp was not built . . PC #03-23- PC Report 0910312003 - Page 2 of7 , . . . H ~ 1 (j (-) and work did not commence within I year of approval (Zoning Ordinance Section 8, F, 1-2), Site Plan approval from PC #01-02 has expired. However, the current application appears fairly consistent with what was proposed in PC #01-02 and in the approved Master Plan PUD. Site Plan Review The following provides an evaluation of site plan and related requirements based on the attached plan set: 1. Setbacks ~ Meets Code Requirement As the site data in the overview section indicates, Parking Ramp #1 is part of a campus that encompasses a lot area of 4,042,646 square feet. The I-I Limited Industrial Zoning District requires a minimum lot area of 30,000 square feel. The following table highlights the setback requirements: Front YanI West Side Yard Comer (South) 55' 110' 55' 90' The parking ramp is setback roughly 100 feet from each adjacent property line and 70 feet from the closest property line (at the comer). 2. Landscape Lot Area ~ Landscape area requirement met / Does not meet landscaping requirements. Under the City's landscape plan design requirements 160.94 caliper inches of trees are required (the minimum total caliper inches required for trees can be arrived at by dividing the gross square footage of all floors of the building [51,500] by 320) for this case. The applicant has proposed 56.00 caliper inches of deciduous and ornamental trees in the provided area near Parking Ramp #1. In addition the applicant has provided ~ caliper inches of coniferous trees in the area surrounding Parking Ramp #1. The applicant has proposed a total of 109.28 caliper inches of trees. Staff has added a condition that the applicant meet the planting requirement by adding an additional 52 caliper inches of trees. The landscaping plan does not indicate the locations of many of the trees proposed, for this reason staff has suggested a revised landscaping plan showing these tree locations as condition of approval. Staff agrees with the concept of utilizing a mixture of coniferous and deciduous trees as the best way to screen the ramp from neighboring property owners. One suggestion that staff would add is that the bulk of the coniferous trees be utilized along the west side of the ramp as these would provide better year round screening for the residential properties across Hamline Avenue. PC #03-23- PC Report 0910312003 - Page 3 of7 ~. .~.'.-...... I ) , "\ I ) 1 . Caliper Inches of proposed trees are outlined on the table below This table does not include the caliper inches from the supplemental planting zones. The coniferous trees proposed by the applicant actually fall somewhere between the categories listed below as they are 3.33 caliper inches (8-foot height divided by 2.4). Staffhas included the coniferous trees in the 2 to 3 inch caliper category. 1-2 Stories 50 % (80 inches) 30 % (48 inches) 20 % (32 inches) Proposed # of Caliper Inches 53.28 caliper inches 24.5 caliper inches 31.5 caliper inches In addition to the trees outlined above, the applicant is proposing to plant shrubs and various perennials around the building. 3. Scttening - Meets Code Requirement . Significant landscaping is proposed to screen site from adjacent properties. In addition, the applicant has proposed using metal screening to contain light within the parking structure and a "grow wall" concept on the south and west sides of the ramp which would utilize vines and natural vegetative growth to help screen the ramp from neighboring properties. 4. Height - ConSistent with approved Master Plan PUD. The maximum building height allowed in the I-I Limited Industrial District is 35 fcct. The Site Plan for Parking Ramp #1 shows a height of 40 feet. This variance in height was approved by the Master Plan PUD (pC #02-25). 5. Parking - Slight variance from Master Plan PUD. The Master Plan PUD called for Parking Ramp #1 to be a 4-level ramp. The attached plans show five levels, all of which are drawn to include parking spaces. Therefore the applicant should verify that the plan is for a 4-level ramp with one level below grade. If the plan is for a 5-level ramp, an amendment to the Master Plan PUD would be necessary. . PC #03-23- PC Report 09/03/2003 - Page 4 of 7 . . . '1 f ,1 () () The Master Plan PUD called for 600 parking spaces, while the plans indicate that Ramp #1 will have 615 spaces. This is a slight variance from what was approved in the Master Plan, however this should be included through an amendment (or at least a note to the file), so that the numbers throughout the cases are consistent. lfhowever, the plan is for 600 spaces the plans should be corrected. ADA requirements call for twelve (12) handicap accessible spaces for lots with 500+ spaces (2% of total spaces). The applicant should provide handicapped acqessible spaces consistent with this requirement. 6. Lighting - Meets Code Requirements Lighting is identified on the photomelllic plan submitted with the application and is consistent with the Zoning Ordinance. The Zoning Ordinance requires that all lighting be directed away from adjoining lots or public streets and must be hooded so that light is only directed onto the subject property. It appears that the lighting would only be focused on the parking area. Furthermore the metal screening and "grow wall" should help to contain light within the parking structure so as to prevent adverse effects on neighboring residential properties. 7. Signage - Plans do not contemplate additional signage. Based on the sign ordinance, the property is in District 6, or those areas on Lexington . Avenue north of 1-694 and property zoned B 1. There is no signage included with the plans. Any signage would need a signage permit and approval by the City Planner. 8. Grading and Utilities. It appears that the property would be serviced by existing utilities (sewer, water, gas, electric, and telephone). The City Engineer did not note any problems with the plans provided by the applicant. 9. Aesthetics The predominant building materials proposed are cast stone, precast (concrete) panel, glass, and metal screening. The materials are somewhat consistent with what has been approved in the Master Plan PUD. The addition of cast stone may actually create a more attractive parking structure than what was contemplated in the Master Plan PUD. Slaffhas included an excerpt from the Master Plan PUD on the design ofthe Parking Structures. PC #03-23- PC Report 09/03/2003 - Page 5 of 7 , . C) () Staff Recommendation . In Planning Case #03-23 staff recommends approval of the Site Plan Review for Parking Ramp # 1 subject to the following conditions: I. The applicant shall submit to the City a landscape performance bond or other surety for 125% of the cost of materials and installation, valid one full year from the date of installation, prior to the issuance of a building permit. 2. The applicant shall obtain all nccessary permits from the Rice Creek Water Shed District, MPCA, and other governmental entities. 3. The applicant shall comply with the Zoning Code and related municipal ordinances. 4. The applicant shall provide the number of handicapped accessible parking spaces and access aisles required by the State Building Code and ADA requirements. 5. The applicant shall clarify the request is for a four-level parking structure. Final plans should be resubmitted which indicate parking areas, if level five or level one are not to be utilized for parking areas this should be conveyed in the plans. Final plans should be resubmitted for review by the City Planner, City Engineer, and Building Official, prior to the issuance of a building permit. .. 6. The applicant shall submit a revised landscaping plan with planting schedule which clearly identifies the landscaping materials to be planted around Parking Ramp #1 per approval of the City Planner prior to the issuance of a building permit. . 7. The applicant shall locate a fire hydrant near both East and West entrances to the ramp. 8. The applicant shall verify with the Fire Marshal the total amount of wall area that is open to the atmosphere. 9. The applicant shall submit revised utility plans which show water going to the structure. 10. The applicant shall submit final plans showing standpipes and sprinkler system in the ramp per approval of the Fire Marshal and Building Official. 11. The applicant shall submit final plans which verify the location of F.D.C. per approval of Fire Marshal. The F.D.C. shall be located within ISO feet ofa fire hydrant. e PC #03-23-- PC Report 09103/2003 - Page 6 of 7 . . . " .' () C) ODtions 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, .. .. .it must state in writing the reasons for the denial at the time it denies the request. ' 4. Table for additional information. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on August 4, 2003. Pursuant to Minnesota State Statue, the City must act on this request by October 5, 2003 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 4B-1 4B-2 4B-3 4B-4 4B-5 4B-6 Applicant's Description of Request Plan Set for Building N Location Map Letters from Residents PC Report #01-02 and Council approval letter Master Plan Parking Structure Design Narrative PC #03-23- PC Report 09/03/2003 - Page 7 of? . , ' , . () (~.) , ,/ , . Planning Commission Attachment 4B - 1 . . ft\tffi-Z3 I) PC:\\o63-Z4- 2) :t!-25 3) . ,,) Guidant Corporation (.. Parking Ramp No.1 Land Use Application - Description Request August 4, 2003 () Description of Request (supplement) Guidant is-requesting site plan approvaI for Parking Ramp No. I. The rantp will belocated near ~southwestconier of the Guidantcampus (refer 10 Campus Master Plan P.U.D.). It will ~e an existing surface parking lot immesiiately south of existing Building 'C'. The 1111npiwill be a concrete structure; 4 levels, with the 10westle\1e1 partially below grade. The liei3Jrt.abQve grade at the northwest stair core will be approximately 34 feet The northeast stair/~levator core will be approximately 44 feel above grade. The exterior will incorporate cast-stone"metal panel and glass. The design builds on the precedent established by the previolIslyapproved Training Center project, which is now under construction. 1be west and south elevations of the ramp will incorporate a lattice sysleln to allow for the development of a "grow wall." The "grow wall" will be planted with vines to aid in the screening of vehicles. . Gui4ant is requesting site p1l\l1 approval for an addition to Building' N'. Refer to the Campus MaSter Plan P.D.D. forlocalion. The building addition will be a one story,31,000 square . foot, steel structure, matChing the existing building height of 26 feet. The exterior will inc~tebrick, cast stone, metal panel and glass. The design will be consistent with the Training ~ter and Building E addition, both of which are tmder construction. The building will,house development and assembly of medical device components. The existing portions oft\1ebuilding will be re-c1ad with stucco to follow the design of Building 'F'. . Gul&nt is requesting an amendment to its Campus Master Plan P.U.D. . The purpose of the amt:1)thnent is to allow for an addition to existing Building 'N'. To maintainthe balance of builOOig:area as described in the CampU$ Master PIanP.U.D., future construction WIll be reduced in area. ' RECEIVED AUG - 4 Z003 Page I of I CITY OF ARbt:N HILLS . . . . , . (') "",.,,; ~ '"1- ( \ { I . Planning Commission Attachment 4B - 2 . i . . . r; -..... __aof.'", I ~ r;; B L\o1I1'1 MQE lIP. ! I ~~ < II ~ . 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FRIl1 : 5 , . \ ) (-) JuL 27 2003 04:03PM PI FAX NO. 6516049416 , , August 27,2003 To: Peter Hellegen City Planner City of Arden Hills From: Judith Strom 4476 Arden View Drive Arden 1'lJIls Re: Guidant Deve10pmenL Case #03-23,24 and 2S My husband and I are very concerned about any more Guidant development, particularly a parking ramp - especially if it results in any more traffic on Hamline Avenue, I just returned home at 4: 1 S pm and the traffic on Hamline is backed up all the way from 96 to 694, Even On a good day; the traffic coming from CoWlty Road F onto Hamline -- north or south- is an accident waiting to happen as cars exit 694 onto HamUne, I know that many times we and others hav.: to wait 10 minutes or more to come out of Arden View Drive onto Hamline, Allowing Guidant to continue development and therefore continue pouring traffic onto Hamline does not benefit Arden Hills residents. This increased traffic has definitely negatively affected our lives, . . . , " . OW () .~-, ( ) . Planning Commission . Attachment 4B - 5 . () "') \j CITY OF ARDEN HILLS . MEMORANDUM DATE: January 16, 2001 TO: Planning Commission FROM: Jennifer Chaput, City Planner SUBJECT: Case #01-02 PUD Amendment/Site Plan ReviewlHeight Variance Guidant Corporation,4100 Hamline Avenue North Request The applicant is requesting an amendment to Guidant's Master Planned Unit Development for a change in the location of a parking ramp (Exhibit A), as it exists on the current Master PUD, and a two level office addition, Building L Application for site plan review of the proposed parking ramp (Exhibit B) has also been made. The proposed ramp exceeds the maximum height permitted in the I-I Zoning District, requiring a height variance (44' where 35' is permitted), Back2round The Planned Unit Development (PUD) for the CPI campus was originally approved by the City in July of 1991 in Planning Case 89-10 and later amended with Planning Case 99-07, Planning Case 99-07 illustrated a parking ramp on the west side of the wooded wetlands, adjacent to County Road F. It was approved in this location as a part of the Planning Case, . In the Master PUD amendment, the parking ramp is proposed to be moved to the east of where it was approved in the previous case, replacing an existing surface lot. This parking ramp is proposed to be constructed this year and wiII be reviewed through a site plan review application, The amendment also proposes an additional building, Building I, between Buildings E and D, No additional plans have been submitted for review of this structure as it is not as immediate as the parking ramp, The City has reviewed numerous requests regarding this facility, Those requests can be summarized as follows: Planning Request CC Action Case 00-25 Site Plan Review (Cafeteria Addition) (A) 5-30-00 99-17 Site Plan Review (Generator) (A) 9-13-99 99-15 PUD AmendmentlMaster Plan Amendment (A) 9-13-99 99-07 PUD AmendmentlMaster Plan Amendment (A) 5-24-99 98-32 Site Plan Annroval (A) 12-14-98 . . . . '. " (-) (') Planned Unit Develo ment Amendment Ex ansion of Build in D Parkin Lot Ex ansion Fence Variance Ex ansion ofBuildin V Planned Unit Develo ment Si setback variance - COUll Road F Si setback variance - Femwood Avenue 81-36 Additional Access Drive 79-12 Phase ill buildin - Buildin A 78-22 Si variance - Hamline Avenue 76-39 Phase II Construction - Buildin B 75-20 Phase I Construction - Buildin C (A) Approved (D) Denied 97-03 94-17 91-08 91-06 89-22 89-10 82-23 Master PUD Amendment & Site Plan Review (Parkin!! Ramp) The proposed parking ramp is a freestanding structure with an adjoining stair tower and stair elevator tower of 5 levels, The lowest level would be below grade with four above grade, The structure is located on an existing surface parking lot and covers 52,635 square feel, The Zoning Ordinance does not define a parking structure or ramp. However, there are specific requirements for off-street parking areas that will be used to evalnate this proposal. A parking ramp can not be considered a principal structure (conducting a principal use) on the campus and should not be evaluated as such. As a structure, it is accessory to the principal structures on the property, 1. Access. Access to the parking ramp is provided off of County Road F and Hamline Avenue, through a parking lot 2. Circulation. Circulation through the campus is provided by a series of defined drives which link the various buildings and parking areas of the campus to Harnline A venue, County Road F, and Femwood Avenue, The proposed parking ramp is located between two parking areas, not disruptive of pedestrian or vehicular circulation on the site, The location of the parking ramp is on an existing parking area, a little larger in footprint than it currently exists, 3. Parking. Each parking level contains approximately 51,300 gross square footage of parking space. The new parking structure would create 615 parking spaces, while displacing 92 parking spaces from the surface lot existing on the proposed site today, This would be a net gain of 523 parking spaces, The last Master PUD amendment for Guidant stated that the campus had a total of 1,405 existing parking spaces, The site was required to have a total of 1,912 parking spaces for future 2 -, () C) building expansions (Buildings G and H) and provided 2,400 spaces through the Master PUD, . The proposed amendment to the Master PUD requires 2, 122 spaces for future building expansions (with the addition of Building 1) and continues to provide 2,400 parking spaces, With the addition of the parking ramp, the number of existing spaces will increase to 1,928 spaces, exceeding the minimum reqnired for the existing structures, Building Use Area Parking Parking ( so.ft.) Roonired Provided Existing Campus Office 3t7.936 1,405 1,405 spaces spaces + 523 ramp spaces Manufacturinl( 132,957 = I 928 soaces Future Expansions Buildings G & H Office 111,000 507 spaces ManufaclllrinJ! 63,000 BuildiDl! I Office 52,600 210 SOaces Total 2 122 snaces 2 400 snaces 4, Materials. The exterior of the proposed parking ramp is designed to match the existing masonry and window systems, It will be constructed of poured in place post-tensioned concrete with precast concrete screening panels and elements of masonry to match the existing buildings, . 5, Height. The Zoning Ordinance in Section 5, F, 4, states that the height of a structure in the I-I zoning district shall not exceed 35 feet. This height applies to all structures, Please note that the 1-2 and I-FLEX zones allow for a height of 45 feet. The proposed structure exceeds the maximum height requirement, requiring a variance review (44 feet where 35 feet is permitted). Variances are reviewed according to Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), and Section 8, D, 4, c and d, of the City's Zoning Ordinance, A, Whether the circumstances for which the variance is requested are UlIique to the property, A master plan was approved in Planning Case #99-07, showing the future build out of the property and the need for a parking ramp to accommodate the parking needs of the structures, A parking ramp was envisioned as part of the master plan, making this situation unique from others that have not planned for, and built according to, this need. B, Whether granting the variance would be in keeping with the spirit and intent of the City's Zoning Code, The intent of the Ordinance is to, "promote the safe and efficient movement of people", "u ,protect the public health and welfare by providing the off-street parking of vehicles" and "to prevent the overcrowding ofland", Since a master . building plan has already been approved on this site, with a required number of parking spaces, it is the choice of the City to have the parking take up more 3 . . . '. . ' () r) horizontal surface area or to maintain existing greenspace and build parking vertically, It can be said that a parking ramp on this campus meets the intent of the Zoning Ordinance to promote safety, better circulation and preserving greenspace, C Whether the property in question can be put to a reasonable use without granting of a variance, The master plan that has already been approved can only be accomplished through the addition of a parking ramp, If the variance is not granted to allow this parking ramp, the building additions that have already been approved can not be built The property can not be put to reasonable uSe (as already approved) without the height variance on the parking ramp, D, Whether the hardship was created by the property owner, The City approved amendments to the master PUD for Guidant over numerous years, with the belief that a parking ramp would eventually be needed to accommodate parking on the campus, The applicant has City approval to go forward with building expansions and future buildings on the site, Although the applicant proposed more structures on the site, requiring additional parking, the City has approved the plans over time, Therefore, the hardship is not created by the property owner, E. Whether granting the variance will alter the essential charlU:ter of the neighborhood, The parking ramp is well concealed on the campus by landscapinglwooded areas to the south, It will be located between parking areas, close to existing buildings on the campus and within the I-I Zoning District Its construction will not negatively effect or alter the character of the neighborhood, 6, Floor Area Ratio. The Zoning Ordinance in Section 5, F, 5, states that the maximum Floor Area Ratio (FAR) in the I-I zoning district shall be 0,6, The existing master plan shows a FAR of 03 (624,893 sq.ft I (48,6 acres x 43,560 sq,ftJacre)), The amended PUD would provide for an FAR of 0.32 (677,493 sq,ft, I (48.6 acres x 43,560 sq,ftJacre)), 7. Lot Coverage. The Zoning Ordinance in Section 5, F, 6 states that the maximum lot coverage for structures in the I-I zoning district shall be 30 %, The existing master plan shows a lot coverage of 19 % (404,550 sq,ftJ (48.6 acres x 43,560 sq.ftlacre)),The amended PUD would provide for a lot coverage ofl9% (400,450 I (48,6 acres x 43,560 sq,ftJacre)). The reduction in square footage is due to a decrease in the amount offioor area in the proposed amendment The addition of Building I (26, 300 sq,ft, footprint) and the parking ramp (52,600 sq,ft, footprint) is less than the parking ramp proposed on the existing PUD (over 83,000 sq.ft, footprint), 8. Landscape Lot Area. The Zoning Ordinance in Section 5, F, 7, states that the minimum landscape lot area in the I-I zoning district shall be 35 %, The existing master plan shows the landscape lot area to be 44% (923,436 sq,ftJ (48.6 acres x 4 () () 43,560 sqJtJacre)),The amended POD would provide for a landscape lot area of 39% (830,430 sqJlJ (48.6 acres x 43,560 sqJ'L/acre)), 9, Building Setbacks. The Zoning Ordinance in Section 5, F, 8, describes the minimum building setback for the parcel in the I-I zoning district Those setbacks can be summarized as follows: Re uired Setback 55 feet 20 feet 50 feet 100 feet The amended POD shows no change in building setbacks, Building H as proposed will not meet the required setback from the property, If the parking ramp is considered a building, it is accessory and follows accessory structure setback regulations, Since, in this case, the parking setback regulations are more stringent than for an accessory structure so they are used to evaluate the proposaL A 60' fire lane is required around the existing AlBIC joined buildings, A 60' wide drive aisle must be kept between the existing building and parking ramp for fire access, If they are joined, there may be sprinkling requirements at the time of building permit review, 10, Parking Setbacks, The Zoning Ordinance in Section 6, F, 1, d, outlines the minimum parking setbacks along property lines and public streets, Those setbacks can be swrunarized as follows: Setback Required Existing PUD Proposed PUD Setback Setbacks Setbacks Public Street 20 feet 7 feet 7 feet (Hamline Avenue & (Hamline Avenue) (Hamline Avenue) COIDlty Road F) 30 feet 34 feet (Parking Ramp, (parking Ramp, County Road F) Countv Road F) Rear & Side 5 feet 10 feet 10 feet (Femwood Avenue & Residential) The proposed parking ramp meets the minimum requirements of the Zoning Ordinance for parking setbacks, If, in the future, the surface parking area is reconstructed or relocated, it will have to meet the 20' setback requirement from the property line abutting Hamline Avenue. As it is currently existing, it has nonconforming rights until which time it is changed, 5 . . . '. .w .'.. ' . . . . . () () 11. Grading. The applicant should provide for standard erosion control practices in the area that will be disturbed so that the influx of material into the City's storm drain system is minimized, Although the parking ramp proposal will have minimal impact to the existing amount of hardcover on the campus, Rice Creek Watershed District should be contacted following City approval to ensure that a permit is not required from them, 12, Landscaping. The site is required to have a minimum total caliper inches of trees provided per the Zoning Ordnance (Appendix A, page 29 and 30), Staff would conclude that, given the extensive landscaping and preserved vegetation that currently exists on the site, no additional landscaping be required as part of this application, 13. Planned Unit Development. A summary comparison between the approved Master PUD and the proposed amendment are shown in the chart below: 1-1 District Existing Master Amended Master R""uirements PUD PUD Floor Area Ratio 0,6 03 032 Lot Covered by Structure 30% 19% 19"10 Min. LandsC3ne Lot Area 35% 44% 39% Buildinu Setbacks , Front 55 reet 130 reet 130 reel (Hamline Avenue) (Building A) (Building A) Rear 20 reet 40 reel 40 reet (Femwood Avenue) (Building D) (Building D) Side corner 50 reet 250 reet 250 reel (County Road F) (Building C) (Building C) Side 100 reet 160 reet 160 reel (Residential) (Building E) (Building E) 40 reel 40 reet {Building Hl (Building Hl Parkln-; Setbacks Public Streets 20 reel , 7 reet 7 reel (Hamline Avenue) (Hamline Avenue) (Hamline Avenue) (County Road F) 30 reel 34 reet (Parking Ramp, (parking Ramp, County Road F) County Road F) Side or Rear 5 reel 10 reel 10 reet (Femwood Avenue) (Femwood Avenue & (Femwood Avenue Residential) Residential) & Residential) Parkinu Existing Today Office 1/250 sq.fl 1,405 spaces 1,928 spaces Manufacturing (1,405 + 523) 1/1000 sqJt Required Today Buildings A - E 1,405 spaces 1,405 spaces (439,726 sq,ft) Future Expansion Buildings: 1,912 spaces 2,122 spaces Requirements G (115,000 sq.ft.) (Buildings G & H) (Buildings G, H, I) H (60,000 sq.fl) 1(52,600 sqJ't) 6 . \ . " () I~') .. Toml Required Full Build Out) Buildings A-I 2,400 spaces 2,400 spaces . 14. City Engineer's Review Comments. The following comments were provided by the City Engineer and should be incorporated into the final plans: a) The developer should provide a detailed removals plan and summary of trees to be removed along with proposed landscaping plan; b) The ditch subdrain does not have an outlet illustrated on the plans - this should be reviewed by the developer and added to the final plans; c) The proposed roadway widths and geometry should be shown on the plans; d) The plans should include the proposed pavement sections for roadways and driveways; e) The plans should indicate how construction access will work while maintaining emergency access to the site and vehicle access to the remaining parking lots; f) The project may require additional hydrant(s) around the structure - defer to the Fire Marshall for these requirements; g) It appears that a retaining wall will be needed between the proposed access drive and the existing parking lot to the east - this should be reflected on the proposed plans; h) The main access to County Road F is 24 feet wide and the proposed plans do not indicate any widening of this, Recommend the developer review this and consider a three lane (36 - 40 foot wide) access with two exist lanes (striped accordingly) and one entrance lane; and i) The proposed ramp will need connection to the stonn sewer system and possibly sanitary sewer and water systems - no such connections are indicated on the submittal. . Deadline for Al!encv Actions The City of Arden Hills received a complete application for this request on January 9, 2001. Pursuant to Minnesota State Statute, the City must act on this request by March 10, 2001 (60 days), unless the City provides the petitioner with written reasons for an additional60-day review period, The additional review period would extend to May 9, 2001, The City may, with the petitioners' consent, extend the review period beyond the May 9, 2001 date, Lastly, if the City denies the petitioners' request, "", it must state in writing, the reasons for denial at the time that it denies the request" Options 1, Recommend approval as submitted, 2, Recommend approval with conditions, 3, Recommend denial with reasons for denial. 4, Table for additional infonnation, . 7 I .. . " e e e (-) () Recommendation Staff recommends approval of Planning Case #01-02, Master Planned Unit Development Amendment and Site Plan Review (including height variance, 44' where 35' is permitted) for a parking ramp, with the following conditions and reasons: 1. The circumstances ofthe request for a height variance are unique to this property as a result of previous approvals; meet the intent of the Zoning Ordinance; is required for reasonable use of the property; and will not negatively impact the surrounding neighborhood; 2. The applicant shall contact Rice Creek Watershed District for the required approvals; 3, The applicant shall amend fmal plans to comply with the City Engineer's comments in this memorandum; 4, The applicant shall meet with the Building Inspector and resolve the 60' fire lane requirement between Building C and the proposed parking ramp; 5, Application for a building permit must be made with the Building Inspector, Note If the Planning Commission makes a recommendation on this Planning Case, it will be heard at the Monday, February 26,2001 regular meeting of the City Council, 8 J.. .~ () ) . May I, 2001 Dave Reimer Guidant Corporation 4100 Hamline Avenue Arden Hills, MN 55112 Re: Planning Case #01-02, Master PUD Amendment/Site Plan Review Guidant, 4100 Hamline Avenue Dear Mr, Reimer: Pleased be advised that the City Counil, at their April 30, 2001, regular meeting, approved Planning Case #01-02, Master PUD Amendment and Site Plan Review for a parking structure, with the following conditions: 1, A parking structure of 45'-8" in height is permitted, as proposed, due to the potential long range plans for the facility, creating greater parking needs as a result of . additional buildings, in turn preserving landscape area and not encouraging additional hard surface area greater than that permitted on the campus; 2, The applicant shall contact Rice Creek Watershed District for the required approvals; 3, The applicant shall amend final plans to comply with the City Engineer's comments in this memorandum; 4, The applicant shall meet with the Building Inspector and resolve the compliance issue with Universal Building Code 5033 for distances between the bnildings on the campus, including the parking structure; 5, Minimize outward exposure of lighting and use environmentally friendly lighting colors on the parking ramp; and 6, Application for a building permit must be made with the Building Inspector. If you have any questions or comments, please do not hesitate to contact me at 651-634- 5126, Sincerely, Jennifer Chaput City Planner cc: Planning Case file #0 1-02 Dave Scherbel, Building Official . . I, ." . -'... ~ ~. () .-..-.... ! ; ) . Planning Commission . Attachment 4B - 6 . .. II .., .. .... I OVERVIEW Guidant Corporation Campus Master Plan Arden Hills. Minnesota ~ ~ ~, ,0" ( f ..,' , I l..,._i PARKING STRUCTURE DESIGN NARRATIVE . As Guidant's site exists today, a lalge proportion of the site is devoted 10 surface parking, An important design ooncept of the master plan is to facifitate the replacement of impervious sulfaces wi1h landscaping and green space by relocating and ooncentrating parl<ing in ramps. Even as Guidmt adds employees in future years there will be a net reduction in surface parking 01 over 2600 stalls in the final stage of the master plan. In the initial stages of the master plan design a decision was made 10 site par1<ing ramps near the perimeter of the campus, The primary benefit of this is the reduction of auto traffIC through the site, whid1 will reduce the amounl of infrastructure devoted to cars and create a more pedestrian-friendly environment throughout the interior of the campus, An additional site oonsideration was Iocaling the parl<ing ramps in such a way as to not overly burden any particular local roadway with the traffIC eoterilg and exiting the ramps, During discussions with the neighborhood \\Or1<ing group many residents raised ooncems about the visual impact of new par1<ing ramps, especially those sited adjacent to residential neighborhoods, In response, Guidant has made a signifICant oommitment 10 place parl<ing below grade where site oonditions make it possible, The original master plan did not show any below-grade parking. wheIeas all parl<ing ramps have varying amounts of underground par1<ing in the revised plan, Another ooncem raised by residents was that 01 light emanating from the par1<ing structures, as wet as from cars themselves, In response, Guidant will make efforts to screen ramps where necessary, While Guidanfs site provides a natural landscape barrier in many areas, ad<fllionallandscape and architectural design will be employed where greater mitigation of light is necessary, Guidant also anticipates giving . particular oonsideration to the north and west faces 01 parking ramps #3 and #4. as these ramps direcUy face residential neighbortloods, In the Spring of 2001. Guidant presented a 6OIH:ar parking ramp design III the Arden Hills Planning Commission and City Council, indicated as ramp #1 in the masterplan, The materials subrnitIed at that lime, and shown again below, ~Iuslrate the proposed design and materials 01 the ramp, The materials used inckxle: brick. architectural precast ooncrete, metal screening, and glass, AdditiOnal ramps are likely to draw from the same palette, while being designed for their specifIC oootext Architectural precast panel Poured concrete wall & beam Metal screen Face brick base course . Comer bay 01 proposed Parking Ramp # 1 October 2002 Page18 . . Council Attachment 6D-2 . ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 3, 2003 2 Commissioner Larson asked if there was drainage between the garage and the house and . if so, did it drain to surrounding properties, Mr. Hellegers replied he was not sure if it drained to other properties, but he did not believe there was drainage between the garage and the house. Chair Sand asked if the proposed garage was going to expand north and east, moving it away from the south property line, and how much room was left between the north side of the garage and the north property line, He asked if there was enough land to position the garage without backing up into Lake Johanna Boulevard, Mr, Hellegers replied flipping the garage was looked at and it could be done, however the utilities would need to be moved if the garage was relocated. Chair Sand invited anyone for or against the variance to come forward and make comment Earl Nolting, Applicant, 3336 Lake Johanna Boulevard, stated they had explored moving the garage but there were both practical and financial aspects to moving the existing utilities, which would need to be relocated if the garage was moved, Sam Clark, 3342 Lake Johanna Boulevard, stated he had no problem with the proposal and he believed it would be an improvement over what was there now, He indicated it would be a good addition to the neighborhood, He stated if the garage were moved, it would be extremely difficult to turn a car around, He indicated the applicant had . problems with the garage floor breaking away, which could not be replaced unless the entire garage was replaced, Mr, Nolting stated he would be replacing the existing concrete floor, Chair Sand closed the public hearing at 7:25 p,m, Commissioner Zimmennan moved, seconded by Commissioner Bezdicek to recommend approval of Planning Case No, 03-22, Earl and Judith Nolting, 336 Lake Johanna Boulevard, request for a 36,96- foot front setback variance and a 5- foot side yard accessory setback variance be approved to allow for the construction of a new garage in approximately the same location as the existing garage subject to the two conditions as outlined in staff's September 3, 2003 report, The motion carried unanimously (6-0), B. PLANNING CASE 03-23: GUIDANT SITE PLAN REVIEW PARKING RAMP #1.4100 NORTH HAMUNE AVENUE Chair Sand opened the public hearing at 7:27 p,m, Mr, Hellegers stated applicant was requesting a Site Plan Review for Parking Ramp #1. Staff recommended approval of the Site Plan Review subject to the following conditions: . 1, The applicant shall submit to the City a landscape performance bond or other surety for 125% of the cost of materials and installation, valid one full year from the date of installation, prior to the issuance of a building permit . ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 3, 2003 3 . 2, The applicant shall obtain all necessary permits from the Rice Creek Water Shed District, MPCA, and other governmental entities, 3, The applicant shall comply with the Zoning Code and related municipal ordinances, 4, The applicant shall provide the number of handicapped accessible parking spaces and access aisles required by the State Building Code and ADA requirements, 5, The applicant shall clarify the request is for a four-level parking structure, Final plans should be resubmitted which indicate parking areas, if level five or level one are not to, be utilized for parking areas this should be conveyed in the plans, Final plans should be resubmitted for review by the City Planner, City Engineer, and Building Official, prior to the issuance of a building permit. 6, The applicant shall submit a reviewed landscaping plan with planting schedule which clearly identifies the landscaping materials to be planted around Parking Ramp #1 per approval of the City Planner prior to the issuance of a building permit. 7, The applicant shall locate a fire hydrant near both East and West entrances to the ramp, 8, The applicant shall verify with the Fire Marshal the total amount of wall area that is open to the atmosphere, 9, The applicant shall submit revised utility plans which show water going to the structure, 10, The applicant shall submit final plans showing standpipes and sprinkler system in the ramp per approval of the Fire Marshal and Building Official. I L The applicant shall submit final plans which verify the location of F,D,C. per approval of Fire Marshal. The F,D,C. shall be located within 150 feet of a fire hydrant, lZ,Building type of construction to comply with International Building Code for distance from existing office building C and plans to be approved by building official. 13,That the parking ramp turn radius should accommodate fire department access per the Lake Johanna Fire Department. . Chair Sand invited anyone for or against the variance to come forward and make comment. John Larson, RSP Architects, stated this would be a four level ramp as it was anticipated in the Master Plan PUD, He noted they realized they were about half way with the caliper inches, which they fully intended to meet. He stated they might thin out some areas with replanting the areas that made sense, He stated it yet to be determined as to where the replacement landscaping would go and they would work with staff regarding this, Commissioner Zimmerman asked what had changed from the plan presented last year. Mr, Larson replied the substantial change occurred due to an increased aesthetic and they had substantially upgraded the material pallet they intended to use, Otherwise, everything else would remain the same, except they would probably have a few less parking spaces, . Commissioner Ricke asked what was contemplated for the growth screen, Mr. Larson replied he did not know the specific species, but they had a landscape architect they would work with to plant appropriate species for this area, ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 3, 2003 4 Chair Sand asked how many trees would be cut down, Mr. Larson replied he did not have this tally at this time, but he would work with City staff regarding this, He noted they needed to do the calculation before he could answer this question, . Mr, Larson reviewed the project details for the Commission, Commissioner Zimmerman asked how high of a light pole would they place on top of the ramp, Mr, Larson replied there would be ten-foot tall lights on 2-3 foot bases. He noted the lights would be approximately 6-8 feet above the height of the ramp wall. Commissioner Zimmerman asked if they had looked at having lights that were lower towards the center of the ramp, so they would not be above the walls, Mr. Larson replied they would look at this, taking into consideration the safety issues and would work with staff on this, Chair Sand asked if the lighting would be on 24/7, Mr, Larson replied for safety reasons, he believed the lights would need to remain on, Commissioner Zimmerman asked if they would look at motion sensor lights in the ramp, instead of leaving them on constantly. Mr. Larson replied they could also look at this option, Chair Sand asked if they could restrict parking to the lower levels during the late shift Mr, Larson replied this was something they could look at . Chair Sand asked if the proposed grow screen was done anywhere in a northern climate, Mr, Larson replied Honeywell off of 35W and 28th Street had a grow screen. He also noted the light railroad corridor from Minnehaha South to Crosstown had grow walls, Commissioner Modesette asked if there were accommodations for snow removal from the upper ramp, Mr, Larson replied they would find a location where it could be pushed off of the top into the interior of the campus and removed from there, He indicated they would not have a snow shoot for snow removal, Chris Sanderson, 1361 West Floral Drive, stated they lived directly across from Guidant's driveway, She indicated she had a horticulture degree and was a landscape designer. She expressed concern about the grow walls being bare during the winter, She expressed concern about the appearance of the ramp while driving north on Snelling, She indicated this was a main corner of the City and what people would see was a parking ramp wall. She stated if they damaged the oak trees, the likelihood of Oak Wilt was great She expressed concern that the trees that would be left after construction would not be adequate for screening, She offered her help free of charge, She requested the screen that was put back in be conifers, She asked if they could redesign the building along County Road F and Hamline so it did not look so industrial. She indicated this was a gateway into the City and it needed to look good, She suggested it look more like a . residential structure, rather than a parking ramp, She suggested a mixture of color changing vines on the grow screen until the conifers grew up to cover the view, Chair Sand closed the public hearing at 8:07 p,m, . . . ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 3, 2003 5 Commissioner Zimmerman moved, seconded by Commissioner Bezdicek to approve Planning Case No, 03-23, Guidant Site Plan Parking Ramp Review, 4100 North Hamline Avenue, subject to the thirteen conditions as noted in staffs September 3, 2003, report, Chair Sand encouraged applicant to maintain its previous commitment to the neighborhood and suggested they work with the residents on these issues, Commissioner Ricke asked they take care during construction to not damage the existing oak tree roots. The motion carried unanimously (6-0), C, PLANNING CASE #03-25 - GUlDANT MASTER PLAN PUD (SECOND) AMENDMENT. 2100 NORTH HAMLINE AVENUE Chair Sand opened the public hearing at 8:10 p,m. ML Rellegers stated applicants were requesting approval of a second amendment to the previously approved Master Plan Planned Unit Development (PUD), Staff recommended approval based on the following conditions: I, The applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD, 2, The Phasing Schedule shall be amended to reflect the 38,000 square foot addition to Building N in Phase One (2003-2006) Chair Sand invited anyone for or against the variance to come forward and make comment. Brad Kessler, 1251 Wyncrest Court, stated he was a member of the workgroup meeting and he noted he was pleased with how Guidant worked with the neighbors, He stated the building did not meet the setback requirements. He noted when people walked the trails; it was very noisy in the comer because they placed air conditioner units along that comer, He expressed concern about the height of the building, He stated he would like the building space to not go into the setback and remove the fans from the air conditioners away from the neighborhood area, He asked how the changes would affect the whole PUD, Mr, Hellegers replied with respect to the setback issue, the northwest comer was approximately 68 feet and the requirements required a 20-foot setback. He noted this was approved on the Master Plan PUD approved in 2002, He indicated the building would be more than 100 feet away from the property line, With respect to lot coverage, it would be a change of .3 percent. Commissioner Ricke asked if parking areas counted for lot coverage, Mr, Hellegers replied they did not, but he had given the Commission the lot coverage figures for the parldng structures, Judd Brasch, RSP, stated when the building was added to the Master Plan PUD there were flour silos, which had been since demolished. He believed the silos were 40 feet in height. He indicated the existing structure was approximately 26 feet and the proposed addition would match that height. He noted there would be some mechanical units on the . Council Attachment 6D-3 . . Hellegers. Peter .: To: Subject: Ihansohn@comcastnel Wednesday. September 03, 2003 12;26 PM peter,hellegers@ci,arden-hills,mn,us Guidanl parking ramp proposal Peter; I want to express concern regarding the proposed Guidant parking ramp next to Building F, I had been under the misunderstanding that this structure would be 2 stories above grade so it would have been at the same level as Building F, Since that would be below the treeline, I was unconcerned~ Now, when I realize that they are talking about 3 stories above grade, my opinion is dramatically changed, This will place the structure well above the treeline and will severely impact us at our home. We live directly across Karth Lake from the park and Guidant, We will now have to see this structure towering above the trees out our back windows and endure the lights (even if they are defused somewhat) at all hours, When we bought this house 5 years ago, a good part of the reason we purchased it was the view from the back, this will destroy that important feature of our home. I realize that at this point in the planning process, it may be too late to make major changes, but I am hopeful that something can be done to preserve our home value and maintain the residential feel of our neighborhood. Possibly increasing the footprint of the ramp and reducing it by a level would be concievable or making it go another level below grade, I would appreciate some thought given to alternatives to the above grade height as well as to the ~ting problem, _k you, Linda Hansohn 1124 Amble Drive Arden Hills . 1 " . Council Attachment . 6D-4 . Ul -- 61l;il I~ 't~ > d ;! ~ H .- ~ to ~ "!i , ~ ". ~ Ii! .. , . .- - iEB . , :' - ==II=: c. E CO a: C) r::: -.... .JIll: ..... CO a.. . . . lilt, l l~lU II i 'lj!~l mlifl I' ~ ~ i II n(IUI! j ~~ : ir .i' : I Ii U'llrlm ;!~ i II i ~ IllIU 1~lllul~!,~ - : , I B n 1m ~ll. ;1 r. I , D~!~. hUI!'!II: M' ~i -j Ii ii '11"'jW'I'j" 1 Iii! " I,' filii: - i I hi," - 1-' . -Iii 'I;:!" 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"/:,:" ..:::" ";' II it , rl i lhI If lit 11. ..J :-,,;-.,',';,'! '1 'T . ,~ EN HILLS . . MEMORANDUM DATE: Agenda Item 6.E September 29, 2003 TO: Mayor and City Council Peter Rellegers, City Planner@) Case #03-25 Guidant Corporation 4100 North Ramline Avenue Master Plan PUD (Second) Amendment FROM: SUBJECT: Requested Action The applicant is requesting approval of a second amendment to the previously approved Master Plan Planned Unit Development (PUD), Plannine Commission Recommendation In Planning Case #03-25 the Planning Commission recommends approval of the Planned Unit Development Master Plan (Second) Amendment subject to the following conditions: 1. The Applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD, 2, The Phasing Schedule shall be amended to reflect the 38,000 square foot addition to Building N in Phase One (2003-2006), ODtions L 2, Recommend approval as submitted, Recommend approval with conditions, PC #03-25- CC Report 09/29/2003 - Page I of2 3, Recommend denial with reasons for denial. If the City denies the petitioners request, " " .it must state in writing the reasons for the denial at the time it denies the request" Table for additional information, 4, Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on August 4, 2003, Pursuant to Minnesota State Statue, the City must act on this request by October 5, 2003 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period, The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 6E-l Planning Commission Report - September 3, 2003 6E-2 Planning Commission Minute Excerpt - September 3, 2003 PC #03-25- CC Report 09/29/2003 - Page 2 of2 r ,. . . . , T . . Council Attachment 6E -1 . T , ~ . EN HILLS MEMORANDUM DATE: September 3,2003 PCAgendaItel11 4.C TO: Planning Commission FROM: Peter Rellegers, City Planner SUBJECT: Case #03-25 Guidant Master Plan PUD (Second) Amendment 4100 North Hamline Avenue ReQuested Action . The applicant is requesting approval of a second amendment to the previously approved Master Plan Planned Unit Development (PUD), Backl!round Surrounding Area Industrial Industrial I-I: Limited Industrial Office I Utility East (Shoreview) N/A N/A N/A West Low Density Residential R-I: Single Family Residential Single Family Residential . PC #03-25 - PC Memo 090303 - Page I of 5 , " . . . :--) ) Site Data Industrial Light Industrial! Office I-I: Limited Industrial! PUD Overlay 92,78 acres (4,042,646 square feet) N!A Relatively flat The City has reviewed the following requests for this properly: Planning Request Comments CC Action Case 03-07 Site Plan Review Building Addition 1- 03/31/2003 (A) Research BuiIdinl!: 03-06 Site Plan Review Building L - Training 03/31/2003 (A) Center 03-05 PUD Amendment Site Layout changes to 03/31/2003 (A) Bnildinl!:s I, K, L, and M 03-04 Final Plat Final Plat and Vacation 06/30/2003 (A) ofFernwood Ave, 02-25 Master Plan PUD, Site Plan for temporary 11/12/2002 (A) Preliminary Plat classroom 02-05 Site Plan Review & Variance Building L - Training 4/29/2002 (A) Center No actions are 01-32 Concept Plan PUD NA made on concept plans Lexington Avenue 01-25 Sign Variances Signage and Water 09/24/2001 (A) Tower Sima!!e 01-02 PUD Amendment, Site Plan Parking Ramp #1 & 04/30/2001 (A) Review, & Variance Buildin!! Addition I Master Plan PUb (Second) Amendment Review The applicant is proposing to add 38,000 square feet to Building N proposed on the approved Master Plan PUD, Building N was acquired by Guidant shortly before the Master Plan came to the Planning Commission and City Council and at the time no expansion to this building was contemplated. However, Guidant has since experienced a need for increased space for the development and assembly of medical device components, PC #03-25 - PC Memo 090303 - Page 20f5 " ( ) (j , The following analysis highlights some of the changes proposed in the current (second) PUD . Amendment application, Please see the attached Planning Commission Memo from February 27, 2003 for a complete analysis of the previous PUD Amendment (pC #03-05) and the approved Master Plan PUD (#02-25), 1. Building Area { Floor Area Ratio - Meets requirement. The floor area ratio requirement for the I-I Limited Industrial District is 0,6. The proposal shows a floor area ratio of 055, (Square Feet) 2,425,588 (%) 60"10 Max (Square Feet) 2,187,893 (%) 54% (Square Feet) 2,231,293 (%) 55% 2. Lot Covered by Structure - Does not meet requirement (includes parking ramps), It should be noted that the numbers for Lot Covered by Structure exceeded requirements because the Guidant Master Plan included figures for both building and parking ramp area, The Arden Hills Zoning Code does not address the issue of whether parking ramps . should be included in those figures, Typically parking areas would not be counted in lot covered by structure figures and the plan would therefore meet the 1-1 Criteria. (Square Feet) 1,212,794 (%) 30% Max (Square Feet) 1,315,600 (%) 325% (Square Feet) 1,328,313 (%) 32,8% 3. Landscape Area - Meets requirement. The landscape area requirement for the I-I district states that a minimum of 35% of the property should be kept as landscape area. The Guidant PUD Master Plan significantly exceeds the requirements for landscape area by having 532% of the property as landscape area, This represents a decrease of 43,899 square feet from the previously approved Master Plan PUD Amendment . PC #03-25 - PC Memo 090303 - Page 3 of 5 C) ,r, " { ) . (Square Feet) (%) (Square Feet) (%) (Square Feet) (%) 1,414,926 35% Min 2,184,701 533% 2,140,701 532% 4. Phasing - Not contemplated in approved phasing schedule, The phasing schedule of improvements for the Master Plan does not contemplate any expansion to Building N. The phasing schedule will need to be amended to reflect this change. 5. Parking - Does not meet requirement (Guidant is proposing proof of parking to meet the requirement), The proposed addition to Building N and the surrounding parking lot would add 40 parking spaces to the campus and the Master Plan PUD, The campus would be left with a net deficit of 302 parking spaces from the parking requirements, Guidant has proposed that that deficit be accommodated by proof of parking, allowing for 806 potential spaces should the need for those spaces become apparent . 6, Height of Buildings - Does not meet requirement (maintains current height), Building N is currently 40 feet tall, 5 feet above the maximum height permitted in the 1-1 Zoning District Guidant has proposed continuing the current roofline of the building for the addition, A variance of 5 feet will be required, Proposed Buildings and Building Additions ~ 7. Traffic . Traffic has remained one of the key issues for the Campus Master Plan, However, the Master Plan (Second) Amendment should not have a significant impact on traffic at the Guidant Campus, Previously, staff received several telephone calls and letters from residents who were concerned about the traffic at the intersection of County Road F and Hamline, The general belief was that the additional traffic at Guidant will only worsen the problem, Staff has only received one letter (attached) from residents about the current application, PC #03-25 - PC Memo 090303 - Page 4 of 5 " () () The Guidant Master Plan PUD Phasing Schedule shows the reconstruction of the . intersection of Hamline Avenue and County Road F contemplated for somewhere between 2010 and 2015, This would follow the construction of Building L, Building Addition I, and Building K. Staff recognized the residents' concerns and believes that through the joint effort of Guidant Corporation, Ramsey County, MnDOT, and the City of Arden Hills, it may be possible reconstruct this intersection sooner than anticipated. It wuuld serve--all parties to expedite the elimination of this traffic problem, MnDOT is currently working on plans for the intersection of 1-694 and Highway 51, project will likely happen in 2010 or later, and it is not know if placing a traffic light at the intersection of Hamline Avenue and County Road F would interfere with these design plans, If a traffic light were to be installed it would need to function properly with any future design that MnDOT / Ramsey County has for the roadway, Staff Recommendation 'In Planning Case #03-25 staff recommends approval of the Planned Unit Development Master Plan (Second) Amendment with the following conditions: 1. The Applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD. 2, The Phasing Schedule shall be amended to reflect the 38,000 square foot addition to Building N in Phase One (2003-2006), . Ontiults 1. Recommend approval as submitted, , 2, Recommend approval with conditions, 3, Recommend denial with reasons for denial, If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request" 4, Table for additional information. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on August 4, 2003, Pursuant to Minnesota State Statue, the City must act on this request by October 5, 2003 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period, The City may with the petitioners' consent extend the review period beyond the 120 days, Attachments 4C-l 4C-2 4C-3 4C-4 Applicant's Description of Request Proposed Revised Campus Master Plan Planning Commission Memo February 27,2003 Letters from residents in reference to this application . PC #03-25 - PC Memo 090303 - Page 5 of 5 , . " () C) . Planning Commission . Attachment 4C - 1 . < ..... (() o Guidant Corporation Parking Ramp No, I Land Use Application- Description Request August 4, 2003 . Description of Request (supplement) L \\()3- 23 I) Guidant is requesting site plan approval for Parkiug Ramp No, I, The ramp will be located near the southwest comer ofthe Guidant campus (refer to Campus Master Plan P,U.D.), It will replace an existing surrace parking lot immediately south of existing Building 'C', The ramp will be a concrete structure, 4 levels, with the lowest level partially below grade. The height above grade at the northwest slair core will be approximately 34 feeL The northeast stair/elevator core will be approximately 44 feet above grade; The exterior will incorporate cast-stone, metal panel and glass. TIre design builds on the precedent established by the previously approved Training Center project, which is now WIder construction. The west and south elevations of the ramp will incorporate a lattice system to allow for the development of a "grow waiL" The "grow wall" will be planted with vines to aid in the screening of vehicles, Guidant is requesting site plan approval for an addition to Building 'N', Refer to the Campus Master Plan P.U,D. for location, The building addition will be a one story, 31,000 square foot, steel structure, matehing the existing building height of 26 feet, TIre exterior will incorporate brick, cast stone, metal panel and glass. TIre design will be consistent with the Tmining Center and Building E addition, both of which are Wlder construction, The building will house development and assembly of medical device components. The existing portions of the building will be re-clad with stucco to follow the design of Building 'F', ::W63-24- 2) . Guidant is requesting an amendment to its Campus Master Plan P,U,D. The pmpose of the amendment is to allow for an addition to existing Building 'N', To maintain the balance of building area as described in the Campus Master Plan P.U.D., future construction will be reduced in area. .. RECEIVE AUG - 4 Z003 Page I of I CITY OF A'iOtN HillS , , " o o . Planning Commission . Attachment 4C -- 2 . . . C) () , , . Planning Commission Attachment 4C - 3 . . e e e I ~-.,J rJtI CJ\ ~ jl!: r-,~ ,~n I ~ . . ..--I I @! I I mm r-x 80; , :'" ~m o~ 0:"'1 . I S i ~ " I ~ i ~ ~ ~ III . ~" ~~ ~ ~ I:: ~ '~ nl, ~ m b ~ I ~ ~j iP ~ ! I ! ~ ! ~~ ;i~ ~ . 'M >!!j U ~ ~ ~ . i- ~ i i~ . i . B . " ~ . ~ B i ~ j B . , ~ I:: i ~ ~ I - E ~ E " - , ~ . B B B ~ ; , rl i ~ ~ I i ~ . ~ ~ . ~ C') o o N \1'" i:" Ol" ~I $~ t , 'I'HI II II !'I' " i ijrlll I S. ! 'II! ' I; ~ ',illl !<l · Hill I Ilti 1.11 rg~-~"""" '1-'-: ~~~: 4' c' ~.,.". .'~.... :~: ';"' ;:;) v~ ......~ If.:!" l".J ...,. "" rn o l'~ W '",.J Ii ii !ll~ F:.I ~I cEi ai ..", lil:2j l')~ I'I! Pi I I ,q 1J{ = 111 "" II' ;) III Z IJ -I I f/; , ," ~-~'~ \. , I . , ('\ \ <.) ... ~HlLLS . MEMORANDUM DATE: February 27,2003 PC Agenda Itelll 4.B TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: Case #03-05 Guidant Master Plan POO Amendment 4100 North Ramline Avenue . Reauested Action The applicant is requesting approval of an amendment to the previously approved Master Plan Planned Unit Development Backeronnd Surrounding Area ~., ~ 7~' )",,' ".; ~ It,};;!, '\ ij'i- -, ~ ~ " filL ":.& " {, ,,^, < \,;}~,~ "," I ' lr&;~;J[~o:~::-_.::'~~,_ _ _ _ ~_ ~ __~_ ~_ _~~ ~ ~_~~ __ ___ ~__ ._~ North Industrial I-I: Limited Industrial Office South Industrial I-I: Limited Industrial Office I Ulility (across County F) East (Shoreview) N/A N/A N/A West Low Density Residential R-I: Single Family Residential Single Family Residential . PC #03-05 - PC Memo 022703 - Page I of5 I,') ') '. d ". Site Data . Industrial Light Industrial! Office I-I: Limited Industrial! PUD Overlay 92,78 acres (4,042,646 square feel) N1A Relatively flat Master Pl4liPUD Amendment Review The applicant is proposing to change the layout of certain buildings proposed on the approved Master Plan PUD, Affected by these changes ace Building L, Building Addition I, Building K, and Building M, The changes also contemplate a slight reconfiguration of the future rtIain ' entrance to the campus, The changes do not represent an increase in traffic or any increase in development phasing from the approved Master Plan. Specific Site Plans for Building L and Building Addition I ace addressed by planning cases #03-06 and #03-07 respectively. The follOwing analysis highlights some of the changes proposed in the PUD Amendment. Please see the attached Planning Commission Memo from September 26, 2002 for complete analysis of . the ClllteI1tly approved Master Plan PUD, ' , 1, BuDding Area I Floor Area Ratio The floor acea ratio requirement for the I-I Limited Industrial District is 0.6. The proposal shows a floor area ratio of 0.54, (Square Feet) 2,425,588 ' (0/..) 60% Max (Square Feet) 2,187,893 (%) 54% (Square Fe,et) 2,193,293 (%) 54% 2, Lot Covered by Structure. It should be noted that the numbers for Lot Covered by Structure exceeded requirements because the Guidant Master Plan included figures for both building and packing ramp acea, The Arden Hills Zoning Code does not address the issue of whether parking ramps should be included in those figures, Typically parking areas would not be counted in lot covered by structure figures and the plan would therefore meet the I-I Criteria. . PC #03-05 - PC Memo 022703 - Page 2 of 5 . ' , ' C) () . ".. -., - ,'-, }~::~ . 3. . "l,aiidscape Area ,'.";.,, .-i!_:" The landscape area requireJbeilt for the I-I district states that a minimll1t1 of 35% of the property shotUd be kept as landscape area. The GuidllIit PUDMasterPlan significantly exceeded the requireil1ents for landscape area by having 53.4% of the property as "landscapeatea. This represents an increase of 28,279 square feet frOm the previously approved Ma'$terPlmI'UD. ' (Square Feet) 1,414,926 (%) 35% Min (Square Feet) 2,156,422 (%) 533% (Square Feet) 2,184,701 (%) 53.4% .4, Phasing Thepb$itig schedule of improvements for the Mastd"Plan Willn()t be affected by the changes made in the Amendment The changes proposed in the amendment conteinplate tweaking the layout of the campus and not changing where the construction of the buildings would be ()n the phasing schedule, ' 5. Parking The proposed changes to the campus layout Will not greatly affect the long-tenn parking situation of the ClllOpllS, The changes translate to a l()ss of 24, parking spaces (west of Building M) frOm the approved Master Plan PUD, 6. Height of Buildings . Most building heights will not be affected by the changes proposed in the Master Plan PUD Amendment However, Building L and Building Addition I (shaded in grayl will increase by 3 feet and 6 feet six inches respectively. These heights represent theliighest point on both buildings, The majority of Building L Will reach a height of 50 feet; only at the penthouse (which houses the mechanical equipment) does the height of the building reach 65 feet Similarly, most of Building Addition I will be 32 and Yz feet with the PC #03-05 - PC MelID 022703 - Page 3 or5 () 1-) ", " penthouse reaching 36 and Y, feet. The table on the fo\1owing page compares the heights of the proposed buildings and building additions. . Proposed Buildings and Building Additions 7, 1'f3ffic Traffic has remained one of the key issues for the Campus M.aster Plan. However,tb.e Master Plan Amendment would neither increase the l\filoU/.lt of ~c CQntempW~ w~ Master Plan nor change the pha$J)g.schedule that was lIPPIovedl!$pl\rt~Qf4he'!~QJJ . Plan. For reference, stllffhas received several teJwb.one calls;mI,lQlle l!$t~(~) ..llboutthe traffic at the inters.el;:tion of County ,RolldFancJ.'H<UJJJine.cThe~.m;~!iefis thai the ad<\illi>nal traffic at GttidMt wiJI on!ywofll!\l.l!1lwp.fQble1:\:l" , ,.' :~'<,.,:- The GuidMt Master Plan PUD PhilSing ,. ~llsdllle~hQwstbt:~~" Aftb.e intersection of Hamline Avenue and County R9ad F CQnt~lat.lld Jor SQm~J'e between 2010 and 2015, This would follow the <;ouslruction of13uil.lting r"auil.ding, Addition I, and Building K. Staff'recogni,wl the re/>idents' COJlC~ lItldc,~ell, tluIt. through the joint effort of Guidant Corporation, Ramsey CO\.!llty, MuDOT, lIU,d the City of Arden Hills, it may be possible reco~ctthis~ti9n ~th.ap.amiciP3ted. It would serve all parties to expedite the elimin1ltiQt1 Qft1:\is traflicprohllY:ll.' Staff Recommendation In Planning Case #03-05 staff recommends approval of the Planned UnitDev~QPl.l1ent Master Plan Amendment with the fo\1owing conditio!ls: L The Applicant shall continue to abide by the conditions of lIPProva} as state4 in the approved Master Plan PUD, . PC #OHJ5 - PC Momo 022703 - Page 4 of$ .1. 2. 3. . . .' Olltions 4, () () Recommend approval as submitted, Recommend approval with conditions, Recommend denial with reasons for denial. If the City denies the petitioners request, ".,.it must state in writing the reasons for the denial at the time it denies the request" Table for additional information. fieadline(ot Mettey Actions The City of Arden Hills received the completed application fOr this request on February 3, 2003. Pursuallt to Minnesota State Statue, the City must act on this request by AprilS, 2003 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period, The City may with the petitioners' consent extend the review period beyond the 120 days, Attachments 4~1 4B-2 4B~3 4B-4 4B-S 4B:.ti Applicant's Description of Request Proposed Revised Campus Master Plan Planning COiliI'iIission Memo September 26, 2002 ,Letter from Sandra Larson February 24, 2003 Planning Commission Minute Excerpt City Council Minute Excerpt PC #03.05 - PC Memo 022703 - Page 5 of 5 . , . .,' , ~. . . () (") . . Attachment 4B-l - ' . () () . ~ ~I, )' . . . I'. . ( ,'. . . . () () Guidaot ColpOllllion Campus Master Plan Land Use Application - Description Request Februaty 3, 2003 Description of Request (supplement) I) Guidant is requesting the approval of the fmal pial of GUIDANr FIRST ADDmON and vacation of various utility and.road easements along Fernwood Avenue. 2) Guidant is requesting an amendment to its Campus Master Plan P.U.D. The purpose of the amendment is to allow the re-orientation of Building L and Building K in order to create a more aesthetically pleasing future maiu arrival point for the campus. Guidant is also requesting an inCrease in building area of Building L from 108,000 square feet to 112,000 square feet. Initially, in the spring of 2002, Building L received site plan approval for 111,000 square feet. As a result of re.oo.enting buildings 'L' and 'K' the following modifications will also he made to building ,M': a) reduce building area from 138,600 square feet to approximately 130,000 square feet, b) reduce ,the building footprint by 6,300 square feet, c) rotate the building 90 degrees. Refer to the revised Campus Plan dmwing submitted with this application. 3) Guidaot is requesting site plan approval for Additkm 'I'. This project is a twO story, 54,000 square foot addition to existiug buildings 'D' and 'E'. There will be a small mechanical penthouse above a portion of the second floor. The project will provide for research and office space, 4) Guidant is requesting site plan approval for Building 'L' _ This project is a three story, 112,000 square foot building. It will be connected to existing buiIding'F but will be' considered a separate building by building code stand8rds, There willllea mecbanical penthouse above a portion of the third floor, This project wiD. provide Space for Guidaot employee training as well as a small number of visitiilgphysicians, Page I of 1 , . .' , () () e e Attachment 4B-2 e C) C) ) . ... " . '. . . . . . '. r . . , .....J I ~~" . I '[@ i . qg I CD . " i 0 ~l:! ~~ I 2 ~ . 0 Iii ! !II" Iii ; ~.. ; ~ ' ;;Ii: L~ ~ ~ ~ ~ Ii! P :; ~ I ~ ~ ~ ~ t !il ~ ! >) ,. > ~ ~ I ! I i ~ ~ I ! i 1- ; ~ i Li .. " Ii " ; I i i:: : ~ ; p c i ; ~ · s ~ = 5 s ~ = 5 a ~ ~ ~ ~ ~ ~ - . ~ lllill! ! I G) ffi ! %1 !! I I i 0 I~ s 0 N ~ L. () ~ " ;;a 0 rT'\ m .'11 co ("') ~ l>') m 0 ..... - m N < "Z c::> m :c 0 0 ~ w Ie i oli2 f ' f f Pi I ~c ' II} "I -0- rl n I 00 II' :::0) H ~2 II I~ ; ~-I I. .J . . . , ',' ARDEN HILLS REGUlJ. CITY COUNCIL MEETING ~ES NOVElvlBER 12,20026 Council M~rober Grant reque$ted the parkjpgCJi\pll-\lities \:)e tra.ckedwitb.t~ ' projections and how it related to the traf(ic study. Mr, Reimer replied they constantly monitored the parking and would continu~ to do so. The motion carried unanimously (5-0), B.Pla...,ning Ca.s,eNo. ,01-30: Nl.\lson P.JPI~e~.~~(, Mr. J>~Sh e](plain~d th.e C<mncil AA~ )~reYi9~y,iWRf:9Y"'~"':J?~r4:i:qJJil; Devt;loplll,ent ,for 31~O clevelan9 A~eu.~.~tth!,'ljJ~\:!.~r,lg".@,Q9t,~;,." which-allowed for an 8,9QQ$q\l~ fOl;)t ,Q.~,~l{ljp~.;, S~~ijtMf~!~.t autipip;iltedthat cQnstructi(m,wo\lld\:)~in,~Q,,~.p~~,M).,2~~.~ ; was.requesting a six'month-e](tell$i()u. " ' , ' ,-. . '. .. + ('.0".',' . . <~!;~;\r ;~,;. .~f,).'l'lON:Cl;)ij~c.iJM<<.J:.~;+~:Y~Ji.t~\fi~_L~F A;-.l'k:o ~~..".~..I-..I"";Ati" ,;it"';"", ,'.,;DI" :" ;',t1..",..;~'.i L'\lI'~_W" .~~~,lt.'l,lJ_9Pf.~,~~~.~,~, 01~:M): Nd$M BUll~~~;,'l~~;~";~~i unanimously (5-0). ' ' , . ", ' : -"~ 1- :. ...,i'{~.~U'--T.- :'j:J-.'-.';',"" .;~"..~ -,,-> ,.",_:,.,~::,-.~.-. - ':.',"/ 7. -~;-<:,:~." ", :-,,-!~ A. Resolution No, 02-59: Receivillg ',tbe Feasibility StudYQfKlt!1f:b.;~; East and Ingerson Neigbborboods2003 PM,f " . l -;/:: ',~: ,_ ,;-. <.f' ""-".',-" '_':-}:'i'{~.;:\'i.-:;r:.:'(f).' ~. Br<>w,u explaiued tl1~ C()WWil haq ;11!ttW~~;t~~~~A1t',~,~~UW, " report for the 2003 Pavement Management PrQgf;~lJM~1J:;~~,,~Qi_'-~ 2003 PMP included the Karth Lalce East and the IngerSQIl. n~ig!lborh9QIis.' .He &tated the 2Q03 budget also included th.~seal 4;:Qll,ti,ng ()ft1,1,~.P,W~~,hQllI1.d by Highway 96, Hamline Avenue, Highway 1Q an4I~24.H~l>tated thew().rk was not proposed to be assessed, and re&ideuts of tlw~~l <;Qa.ting,neil41borhQQds bad not been directly informed of the project to <mte, The ~18~ti,lJ.g work would 00 done under a separate contr,\ct from t~ wor~ in91ylt~4 ,m,~~Qility !'!lpQrt. Council Member Rem requested the City Engineer deve~{lf1,,&pme other Qpti~ulS regarding the Femwood area. , . ARDEN HILLS REGULQ CITY COUNCIL MEETING ~ES NOYEMBER 12,2002 .., l. 5 . Mayor Probst replied if the comments came in the next day or two, they would nut be rejected. Mr. Parrish noted if the C'Ouncil wanted to extend the'c30day , deadline, they could do so. Mr.. Itebaer replied they would accept c'Omments concerning the AUAR through Friday, November 15, 2002. ~r..Sc*les stated he lived in the neighborh'Ood for 'Over 30 years and he had a concern regarding the traf'fi.c. 'Ple stated; lteI)elievethe ni1itlbets <lD.' the tritffic ,study were understated. He expressed concern about the traffic 'On Hamline A.ute 'aW'~emed that access to Hamline 'Avenue Was alreadY' dif'I:iCiW.f at tli:W'nffie, 'H'C;mdi~GuidmH; was:a goodheighbor,andshoukl be erititlei'tt}'rlo what they Wahtetl;l1ut Gtiidant's\property was bounded to the west arid north by ,sUtgrt:fii:fniIy;b:i.Mres'an'dth~n:ef~bors ,had some rightsa1so:He fioteddutdmt had ddnea good job with the Master Plan, but he believed tlmte were'dlli:er , "alternatives that had ,not been ,explored_ ,He believed the ,City C'Ouncil"and the Pl~t~1_Stti9n IhetnbetsshdUld have attended the neighborhoo(fi\~ings. . 'Rlfn~mliili:e_>fu tltew~ loohub1l1ittedapetlti6hregaratng a traffic signal artd'etfttm;nmt!lto the' Coitncil,buHhey had not receiwd a respdrtse. 'Mrs..,l.ol'V Franke. J228. \Vvnrid~e Drive. thanked Guidant f'Orworking\with the neighbors. She noted Guidant was veryapptoacl1able if peOple hM anyq\1eS'tions. She noted there were still problems, including traffic, but Guidant was taking this stelHiy"sttp:' " " , , t~KteQn. asked if the City could update the Codes t'O include bicycle paths and trailS' 'f{Nm.~1ml~e' '~e to 'tide their bikes t'O wotk. He requested bicycle tacks algd be~dedto the GtiidantC8:tnpus. I; l\f()TlON::Council . Member Grant mdVed an:d COUficit Member Aplik'Owski ,seconded a motion to appr'Ove :Planning Case No. 02-25: Guidant Preliminary Plat and final PUD 'With conditi'Ons as outlined in the staff's November 6, 2002 report, revising recommendation number three, to read,!'An updated traffic study and parking capacity review be completed at the conclusion 'Of Phase I development". . . , () n " ARDEN HILLS REGUL1ffi.CITY COUNCIL MEETING MiNuTES NOVEMBER 12, 2002 . 4 COlltlCil Memb~ Rem requ~stl'4 the information pwsented tonight be placed on the City's website. ' Jim Paulet., 1285 Wvnerest Court. stated he represented the neighborhood group that, vvorke9 with ,. QI~~<!~. '.jJ~. jn9ic~t!'l<i.tpenej,&h90fhQoA ,grQuP ~Qnllisted of resi*nts of the Wyt},~rest N~jgb.llQJ"b()Qd, wbWb, is 19C;tt%lAlrectly north of the GuiWmtPropertY.~e. stateq~~QuphadcQ~,t,9~~tl1er~attending the Op,en meeting held on March 7.,~AOZ" w~Guid<mtW:Weile<1th~ir campu.s plan, At that time, they hadUJaIiy concerns that inclu<led traffic, building heights, location of Femwooo, and the notificatiQn~~~~l'l~tlliU,w:~~.w.pl3ce. J:lesW:~they had requested and Guidant agreoo tomeefWitli the neighborhood. He stated over the summer they hj.':J<l pve ~tingl1, wbichl:l\ey felt were very produ.ctive. lie noted Guidant was willing to listen and respond. 'He indicated the resulting col1lR~omisesW~e,,~~i,J.'ic!:lP( ~was aQmetbiH~.,.bpth Gni~t <woe! nei~hbQrs ,cow<l}ive ' with., ,ae'req\Jest~,~coPY of~^WJ\Jt ~y. ' . Pat. f{relln~" 1230'Y.~~~~~ CO!lrt.~tated b~ed on the past experience, he requested that storm water running from the Ouidantpr~~nQt~~<J.~ into Karth Lake. Ed Robinson. 1370 Colleen Avenue. stated bis COnCern Was how this proposal was 80mg to 'impa,c't'ttafflc"w'the' City. He~4~W!lS;}!\n excellent neighbor an<l he <lid not want to oppose the expl!Jision,btit he did'have a concern re8ll1'ding the, fQa~~'.~~, ~.~.,bilJ},~tlw"inRJ:~~ i~tra.N~.ij~JM)~there were no proposals for bus stops, parle and ride areas, or bus shelters. He stated Guidantwas nott;Dcow-a~g t1\liir ,~JQMe~tQ ,~' popl ol't*e pu.blic, transit, whi~-l1 be,,!>eliey.ed, woyld'i~l!.cte4m~Ci~,~. severe Ct>ngestion ~)Ver time. He stated the, Zo~ (;~S djd,t)ot rel~ JPth~,k;iI,ld {If conges,tjon p.foblems they were facing at this time. Jlyasked,if Gui4i'!vt CQuld lJ.void &pen4ing some ofthe money they were proposing to spt:nd on parking ramps and instead, work with the Me:tT<1poHt<m.Co\Ulcil to enC9\lrage tbeir,emploYee~tousepl)blic, transit. He asked if the City would be better off by accommodating Guidant, with respect to the traffic. Gene Scales, 4136 J~mes qrcl~ as~ed if the ADAR comments could be . extende<lacQl,Iple9fdaYl>. o ,0 " ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 " 3 . c. 2002 2nd Payment: Sewer and Watennain Rehabilitation Project: Visu- Sewer Clean & Seal d. Resolution No. 02-58: Approving the 2002 Technology Master Plan t <f' MOTION: Council Member Larson moved and Co\ttrbil Meltiber Gfim.t 'seconded a motion to a-pprovethe' Consent Calendar 'atilt authorize execution of all necessary,d(X;Umentscontl:ili1ed' thetein.~ The motion carried unanitti'6Usly(S--0):' ' ," 4. .UlSUClN:OUIlUltS/IN1fORMATIONAL .-.~ Mayor Probstmvitedany pllblic cofi1n'rehts that wete not on the'ligeri&L t,.o:' - '., lat'&teun. 1230 Wvnctest Court, stated aftertheCity~puinpin.gl<l1ith Lake, Ms. Jacobsen's basement had dried up. He stated'bisyai'd had also driea UP' and Karth Lake was going down at the present time. -'..' ",-." ! . ,S."flfBUCD~~" '..4 None. .:j 6. COl\1:N8.JNITY St!:ltVICES ;"'." " A. "rlill1lliilg Ca~ No. 02-25: Gliid'an'tPt'climfllli1'y ftrfitl\f'flID ,',' " Mr,Partishexpb(in.edGuidant was requestingll~loftWo items:"A' Preliminary Plat and a Planned Unit l:>evelopment MaSteriPI~1iesfutedthe ' Planning Commission reconnnended approval of tli-ePreliiltin:arYPbit With conditicms as noted in the staff's November 6,2002 rePort. '. . ",' .-; Dave Reimer. Guidant CornoratioD, sumiIiarized the neighborliOOd workgroup process, Judd Brasch. RSP, reviewed the PUD site plan, building heights and site density, light pollution from the parking ramps, traffic levelsothOuidantDri\fe'NOfth:f . residents' access to Cummings Park, Guidant Campus Aesthetics ana the proposed schedule, 1) () ~ ~ ) . . A"', t' '''t.a"",''.',' .,c..,b.,'m'..,e.",'~",n...' "t'" 4,..",.U.dO '...6.,' ' . ,-: > " <" .' -,' "-".:."~ '.-' ' . . ...... '. ;'. -," ''-'''. :. . . .. MillEN HILLS PLANNINJJOMMISSlON ~ OCTOBER 2, 2002 0 7 . Themotio~,~~,tmamQlously(6-O), . . . . -. . Chair Sl!Ild tha1)ke4 all ofthe residentsl!11d Guidant fOf working together On tbisd~.veJpp{l1enl , , UN~HE..ANP ~'" ,lJP~Jl'ij:S~ None. REPORTS A.PIll,..nm;C9~s~"'ers, -'. . 1liere were no' CQlnmissioner fepQrts. :8. SflLa c. Mr. Pl!lrish up<4rted the Commission on the m;erit d~ns of the City CounciL CollJlw'Member , ,Coup.~il M~~;Apqkg~~~ mt~m.l;b,e,n~t,~~,p{,~_A~.Co.!J.'lmil>'lion w~~' receive' ticrti~ft9ui,.~:~.t'~l.'f'~;,'~,~!;~;~w~tp paro~lpl!te on the P\;m"ll'g GOJ;l:IJJIW~ollf.Qr u~ty<;l!,f, SJwI>~-tm,UAgp$)ilW'9JWl nl!t ~~~g ~,~,,!;9mwi~~~m~~,~s.!lP~';~;Jmtjh~etldQt'~ year. " " ADJOURNMENT \. ColUllli&si9AAr Ri9ke1m?.v~ sewnd,\;d bYP9wmi~~l;I ~~~,tp~the meeting at 8:38 p.m, The motion carried unanimously (6-0), ' ARD, EN HILLS PLANNINlJOMMISSION ~ ocrOBER2, 2002 () . . - -' - '. -'. ... -. . ..... -.". .~.:., . ". ',' ., ,,- .. . '.. 6 there would be a lot more traffic coming down on Lexington once the Guidant campus . development began, He stated he did not feel as cori1fottllblewiththis propOsal as the other neighbors were, He asked how much more traffic would this development add to Lexington AvenUe. He indicated, with the proposed vacatioitofFerfiWOOd tJrive,this would add to the traffic on Lexington Avenue,. He ,stated, he did, not believe" that Cununings Park Drive was a goOd spot for a traffic epnti'OHight fle"a8k-lld'whlitWils. going to be done in the future for the residents of Karth Lake to be able to get out onto Lexington Avenue, Chair Sand closed the Public Hearing at 8:28 p,m. Conunissioner Ricke moved, seconded by Commissioner ZIniliierman, to approve Planning Case #02-25A, preliminary plat, with the following reconunendations and conditions: 1. A trail easement being provided on the west portion of the property in conjunction with the final platting of the property. 2. The installation of a traffic signal at the intersection of "Cummings ,Park Drive" and Lexington Avenue at Guidant's expense. " ',;' 3. ReconstrUcting "CUmmings 'Park Drive" at Guidant's~in abcordance with plans mdspllcificittionsappfuVed1JytheCity~gfueel:':, ' ' , .., ."Iid 4~ El1ecutiob' ei".a<hlveloptttedti agreerliertl' ,tdt 'ae'Ve16per "lBstaIledpublic improvements, 5, Provision of an access agreement to Xcel Energy, 6. Compliance with appliCable provisionsoftbe City C6de and related ordinances, 7. Satisfaction of a park dedication requirement as approved by the City Council. The motion carried unanimously (6-0). Conunissioner Ricke moved, seconded by Commissioner Zimmennan, to approve Planning Case #02-259, Planned Unit Development Master Pian, with the following recommendations md conditions: 1, Approval of a PUD Pennit and Development Agreement 2, The phasing schedule follow the revised schedule proposed by staff, 3, An updated traffic study to be completed at the conclusion of Phase I and at the conclusion of Phase II Development 4, Approval of the Final Alternative Urban Areawide Review Mitigation Plan, 5, Submittal of a revised Drainage and Utility Plan as approved by the City Engineer. . . ~.~) 0 ~ . ( ., ARDEN HILLS PLANNING'(;OMMISSION - OCT06ER 2, 2002 . . . . .5 appropriate QIilestones were in pl;ICe, He stated there were other ma~to be ~essed such as whether or not the AUAR camei,lJ.,onJl satisfa,ctory lJ~ as well.as'anllnlhet: of things regarding the AUAR that would need to be addressed. He stated he was comfortable with the PUD pwvided there Was a Devtl)ppmentAgroomem.tp<<:sented sometime in the ne,ar futlJ(e and prior to tlle <;ouncil, m~g ilf, the em.dQfth~.mo!l!h. He stated his greater concem wail where they wereh~g<withthe p(\\lli~p1at. He stated the preliminary plat did not l()Ok anything like the Master Plan. He 'Stated the preliminary plat was subject to recoustnJction of ~.el!rll:: ~ve amlin$allation of traffic light;l, , He, aIlked, if femwOQ!I,.Aven!le ~'P~JlQ~c~lile~,withthis p~lio:til;laryplat, He s~teQ bAA r~ co~w~, w1J,,~~ed.t~~iJ)gwith 't1}e. preliminary plat ," ..' '" . Mr, Reimer replied the traffic light WoqllllJe ~mI~ ilf ~.ip$llci;ve.ip2003, Mr. F,rank:e asked aOOut LeJj:in,.stonAYem.\l,e.~.aQl.!lcl1fq)1ie.4theY~1l(1ooAtt9lover [.exingtonAvenue, . " ' , , Mr. Pl!l.1:'i~ replied theCityCQlIl!Qil woW4.3PPfI?Ve.t1I.eO~v~~~t; the final AUAR, and Final Plllt He~~,the Cpmm.1IlSit~~wI;lWd~~~e, He ,!!tated the CitywouWhIlve a f9~P~~V1!Pll.t~htM~~f-!m)YfOO4.Avenue 3!1d, there werev;ujQ~ St.3teJa'Ys'~ ~vqq;ti!4~~~~~'~e',\!!lIlwi~;~siQn woul4nee<i tQlJlak'i\ ,!I- 4et~.Qllw1~.ttw,FJ1~~~QmIt,~;~1.~,""'~t,M(j.th the City'sCom,prdJ~iye l;'11ll,L Wi..~;~~'(~,.~;,~y~.~~.,t.!:l.eCity C 'I ul ' I ~.,.,l.,.,l, '. t1.~'<T.. .1.;8 . ',.....,u-~' . "., ,1..."u...._ ~Cl ..",tml~y,lJ,.~~tq)l!mWy!l.~'l'!<~~~~~'!'t'~~~---~, ,that they40nC)t 4o-~vlil.PJllt!ttt~~m~1;!~'~'~,~:~:W~.~could' s~ the Pev~k>PlJlentA~~tpfim;~jl~l\&.1!Jl~~'''M~~~if~,::'l'ffl!:!-Wi. . .,: ":: , ~~'k' ,~-..-: ,.;-:.,.'-' f __. . 1: ... . l' Mr, Frank:e stated the City shQq\dnot vllCateF~Ww4.AVeJ.'llle Qr llPPtQV~thePla.t until Guidant 'i<1l.ew wh~ tJwYWerP,\W~' ,l;llj;.~~,$lty~{v.;W';:~~~.,Jmre.lk indicated ~n Qf tlle ililll,lllStl..w4114 t\>o ,~,~~.~.e~,~W411~~edor FemwQQd Avenq~ 'was yl!F,~i;:IJ~..!Jfl~,~,,~~~;~~!'tobe completed- H~ s~ he lj1<;<;4~~YJJ",\lWt\:!.~;p~~w~~;;mdr~,_w to spend more time fl>.C~ingQ~,;~4~1Ij,ls,. ',:, ' .." .'" Sharon lGumpp, 1278 WYllcrest Lane, !!tated th~ ~gjlbo.\hlJQd committeelWd~OQd a lot Qf the<l~ regWding ~Ci ~~e .W'~. if !P-~YW~t fu~\Vjth~v:!Js that were contil)gent llPon th~l.";Ql,IIJcil~s l!Pijfll;Yl!l"Q.t:~p~veJ9nmeJ.'lt4~t~. She stated she w\luld feelbett~ if tRi~ ;W:~','WP~v<<i,CQIltip~eJ.'lt ,~P:!l.P~v;t;l,9fth.e Development AgreeI1leQtand th~ AUAR., Mr'~;ffllljedit'b;!,dlJ~ ~pl:ll<<tiee of the City that l;QnditiQUS W!':f~ .IY~e4-.~,t~~pf ~e Q~Iqpw.~nt A~ment, that ,w~ stan,dard pr;ICtice ;wd if,$e. appli<;at!~w~,<lPP('QV:~ itw~'solJletb.mg.!bat Was appwved by the City CQuncil He Qbservedthat Que Qf the mllitt~~es '9f,cotl..~m w~ the proposed phasing plan. Mr. P~h stated that th~ ph~ing plM WQuld b~ inl;llldoo as a cQndition of the PUD, the Pevyl()p~ AgI:~~p.tlll!d~ AU4Jt ~~gl}.tiQnJllM. Russ Bertsch. 4419 Amble Cill;le, s~t.e4 be WAS ~~ 3OOJI,t.~e traffi<;!ll>lJliqg lIP on Lexington. He stated he livedintjJ,e~~~ ~~jp.n l!;\,l4eveJ;yQne: WWltaIltiPg about what was gQipg ouin the West andnorth$ide, butDQtQ.nthee<l$t.,He.smtedhis locatiQn off Qf Kat1h Lake W~ IQckl:lJ in. lIe noted t,hey Qnly, ha4 twPQJ.l,tlet.S onto Lexington Avenue and traffic there was di,fficult1!t this time Md it appeared tQ him that n C) ARDEN HILLS PLANNIN<h1oMMISSION... OCTOBER J, 2002, - '.. " 4 etc, on Guidant Drive Were in plaCe, He indicated Femwood wOuld probably be . reconstructed 'in phases: it would not happen all at once. Commissioner Ricke 3$ked tfthey would need an updated traffic study at the' end of Phase 2. Mr, Parrish replied they cOuld do a traffic study at the end of each phase if the Cotntnissionwanted, and, tI:Iis could be made as a condition, ColilItlissilltietRicke liSketlifGilidantcould buHdtraits' on thecampWi, instead' of a mon6fllrypatk dedidltioit;Mr. Reimer replied there were some trails in plaCe now, and they wete Co~g adding additional trails on the campus. He!statedthey were working with staff and the Parks Department on this issue, Chair Sand inVitedthepubfic to li1likecotnnierit. ftnlPaUlet,1>285' Wynctest CotMjstated he represented the neighbodlood grotlp'that had worked with GUidant. He stated his comments were essentially the same as he'ttrade at the recent neighb'othood meeting, He stated the neighborhood groUp was made up of teSidlmtsdfthe'W,'yhci'estneiglih'om0e<l. He indicated they had received sOme criticism fur the'rtlak:eUpOftbe.~. birt efforts were made to include people in the ,surrounding l1dighbjj~"He stated they WeI'e.origiroilly concerned about traffic iSsues, hUilding h'eightsj'theiph:tnto'.vacate Fenrwood lilid' the'notification requiretnents;'Flenoted they felt tlieni:li~1iteelings WeteveryprodUdive and they felt there had beensiguificant dO~($'OtIGmdlmt~s:}llirt. He otttlined the major ilccompliShments'theybadmade . .witbi~.'~at'OO'''W$ it thegoaltl)~optl\.e't'IJt}t.uisfuilptan, buf,~erto " llltte;~.~\liith~t intitlfuexpansiolt fIe' stated. the residents ~"atsoveiy ~~'ti>~ilg,ptanbewlltChed and folldwedvery closely and that MriOOT, the County, and the City make sure that all of the infrastructures were in place. PatKfeim, 1m WyftGre$tCoutt, stated they really liked Guidant gening'ritI oCtile 40- fOOt1l)werotttheNestrepl~ty;He stated he hoped this development did'notstlek up abtwethetr~ tOOmDc&gd stated he liked what they did with the parking lOt.lte'sWed he wouldtike'tOsee lIte tim:e 'Changed fureV'ening acceSs to Ferilwood be~!at 5:30 p.m, instead of 6:00 p.m, He stated he liked theeommerit to do a traffic study after each phase. PiluiStoddatd, 13HKittth'Lake Circle, agreed with the other speakers and'stated GUidanthad bOO'n':1' good neighbor, arid even though he was not anxious to 'See the , devlllopmentttlke pIace,it was litleast being done in a reasonable manner, He asked if tire, ~e study that had been done took into account the two new propOsedenttances along County RO'ad F and asked if they would have some type of traffic control at County Road F and Hantline. Mr, Parrish replied that was an improvement they had been talking about with the County, ME Reimer-replied the new entrances were included in the traffic study, , Bill Franke; 1228 WymidgeDrive, stated this was not turning out qUite as he expected, . With respect to ,the Master Nail; he felt very comfortable to where the Master Plan had gone, However, Guidant was asking the City to make decisions about things without a Development Agreement. He asked why that had not been discussed with the Commission. He stated he did not oppose the Master Plan, but he wanted to know that the '--b "-,, , . I ,. ARDEN HILLS PLANNINGt.; ~SION - OCTOBER Z, zoozU . . . 3 Slllff reviewed their report,dated Septem~er Z6, 200Z and recommended approval of the preliminary plat .and plann,ed unit master plap with conditions and reconunen9ations as outlined in their report, Chair Sand invited applicant to make comment Dave Reimer of Guid;ntt -Corporation, and. 'udd Br_ architect, presented the proposed revised Master Campqs Plan. " Mr, Brasch stated they had worked with the neighbodlOod reglU'tiing this concerns and tbi~ new plan add,ress~IJ.lOOY Q{tl:\Osecon~.H;~s~tb.ey tw,t,(t~H3,OOO sq~fet;t of ollice spact;and 45Z partciPgillp;lCt}$.,He ,l!Wed,'tbey b,;l4loweredbuilding heigbts,a!; tht; peril,neter of the site and ,Uwr~~ ,heights l!.l tb,e c<mlllr.lle.$tated1:hey bad decreased SOme of the ~Plre heights by pl;wing smne ofthep~g leve~ below grade. ~mpUssiQne.r B~cek aJ.Tived ~t 7;:231",11), Mr. Brasch addressed the traffic issUeIl th;rt had been brought \!p. He Q,oted they had rovided addi 'O-~l, ~n" nl_~_" _Ai." 1 "-, ',..._,,', . p" '. '.,' 4.~"", ;wc~ _, ",~a '!,_""c~pjro >_W<C ~t '....... ~tion to allow the residents to get 'onto the ,wa4, ~,ply.Jle$ll!ted:Gl!~t ,WQJdd;.~u.ild Cummings Park Drive (Guidant Drive North) Prior to it being tumed over to the City, With respect to the lighting issues, he s.tated they hild, ~re~!~pllmwbieh' would allQW fQr llUfticient lighting for safety, but not haveeX'~ligJ1ti"'g.' lle s,tllte4 tb,ey would be yac;mng Fern-wood A~etom~ll it, a~pJJSdriv~Pk_If~stated they would be narr9wing thll s..-eet to reduce speed and the rellideJits,~still,"'e;wJeto ~ the road, except Monday through Friday 6:00 a.m, to 6:00 p,m. Ileiv.di<;ated Guidant had purchased the Nestle property, and dUJiing the prQ~.~lM:qWsitiQ!l;()~thillprop.erty,the 40 foot high b~ch tower Was removed' and some of the UU~ed bitwninPJJS Wl!S turned , into gfel;ll, ~l!&e: ,'Uee re'4ew!\;d ,the O.rs scll-edllle lIJ).,d ;.ndj~tedt!>!W W~ 9'" trapk, Chair Sand l!Sked whenGu!.dant was pl~$ tQ'I'!l~~~,inl17fflN~~tll~E$wQod Aven\le. Mr,Pauish replied traffic improvements to Fernwood AVllnl,le were not ~SIl~ilJ. th~~iIl&Pblp ~lI$e l1em~OQdAV:!lI),J!~,wQ~!,i not be a public street once the preli.mil.w'y pla~ w~approved,B;eindi~ wJW::9l!4 b~ disc\lSlled was that Femwood Avenue wo!1ld be maintained in its clUTent sl<rte uutil the training center began CQq8tru.ctiQn lI,Qdthetl. a.t:tbat ti.m~, shPrtly aft~r, ~im..Prov~etl.ts to 'Cum!ningl; Park Drive, FerIJ.wQQ4 wou19, be. ~w~. <WWll,but it mi~tb,e.3PI?rppriate to m*~ this one of the conditions. Mr, Brasch stated they had not decided when they wo!1ld be IDm'Qwing FernwQod, but it might be done around the same time as the training center construction, Chair Sand asked if Cummings Park Drive would be done next year, if this was apP.FQved. "Mr.B~hreplil\dthat was correct. Chair Sand asked at which phase Femwood Drive would be reconfigw:c;d.M.r.Brasch replied there were severnl issues that needed to be addressed incll,lding electrical and water issues, but they wO\lld not be restricting trallic Qn Femwood until the lraffic lights, ';Jo " ',~) ( i ARD, EN H, ILLS PLANNING' MMISSION - OCTOBER 2, 2002, '" ,- --.'- ." ,-' ',--, .......,.- -'. . "",'-'-' - ,--,-'. ...,-',',. <.<. . . . , '. 2 staff reviewed their report dated September 26, 2002, StatI'recommended approval'ofthe . AmdtldedPlanned Unit Development of a Cub Foods and buildingaddftion to the Shannon Square Shopping Center with conditions as outlined in tJ:klit report, Chair Sand invited applicant to make comment , Paul Tucci, Oppidan, Inc., statedtheY'were asking fur a varioe for the setback to allow a relocation of the existing Now Bikes and FitnessoperatiOlL He updated: the Commission on what the City Council had requested at the last Council meeting. Commissioner Zimmennanasked wlleretheertttaRCe would ~ 10 the Now Bikes and Fitness spade. Mr. Tt!icei replied thaHh-eentrance woilldbe Bw{the southWest'iront cotnet oiShannon Square. The propoSed .addftionwoUld hew thlfllouthwestcOtner at the rearoCthe shopping center, creating additiol1alspate fotthe tei1aI1t Commissioner Zimmerman asked if it was true that they had removed the drive-thru portion of the pharmacy, Mr, Tucci replied CUb had reevllluated:tl1edrive-thruplilinnacy and it made more sense to take it off for this store, which would increase the parking. ,"" ChaitSilhd asked iftke,nartle ofShiim:ton Squarewoutd staythesanre. M):. Tucci'replied for the time being it woullf,rerriain th:e Sal11e. ' ,; ChairSill:id iilvited t1\epublic to make comment. ',,:~ : ;',',' r~ ,'< . ~, :,'.' , . J, 1076 Jsbm:tillle ('!) Avenue;Shoreview;:exptessed,'ooneel1l.'abbutthe'fraffic'1ssues with.tis deVeloptneltt. ' , ' Chair Sand dosed'the,p'Ubtiehe:mngat 7:13'p.m. ;.-" i'f CoIlirilissionerZimtnehnan111Oved, seconded by Commis!liOMr lticke, to 'approve Planning Case #02-26, Oppidan, mc, Planned Unit Development Amendinent with the follOi'\7ingoonditiolls and teoormrtendatiolls: ' " ".( L The applicant negotiate an eilSerndtltWith' thei1eigftboringprop'ertyowner for a Fire ACcess drive around the rear of the bUilding. 2, The applicant constrOct andhiainta.ili an access dri've around the rear df the building as per;the Lake JohatmaFire IrIspect:Or's approvat. 3, All necessary building permits are approved by the Building Inspector prior to construction, " The motion carried unanimously (5-0). PUbLIC HEARING - PLANNING CASE #O~25 - GUlDANT CORPORAtION. 4100 RAMLlNE AVENUE NORTH. PLANNED UNIT DEVELOPMENT MASTER PLAN . ANDPRELIMARYPLAN ' Chair Sand opened the Public Hearing at 7: IS p,rn, f,""') ~"'~"" (') " .~. ). . .,-~- Attachment 4;B..5 . . o o February 24, 2003 RECEIVED FEB 2 6 Z003 Mr. Peter HeRegers City of Arden HiRs 1245 West Highway 96 Arden HiRs, Minnesota 55112 CllY OF ARDEN HILLS Dear Mr. Hellegers, This is in response to the recent Public Hearing Notice aboUt the Guidant expansion. As a neighborhood resident, my main concern with the expansion is with regard to traffic flow. I have read the updates that have been sent previously. I believe they stated that traffic issues are a Ramsey County issue. For me, the traffic problems, both current and anticipated need to be resolved before any expansion to the Guidant campus proceeds. The additions would aRow for parking spaces for nearly 7,500 people. I don't know how much more that is than their current capacity, but I expect it's a lot There are already issues related to traffic flow during the morning and evening rush hours. Twice daily I go through the intersection of Hamline Avenue and County Road F. There have been accidents at this intersection and 'I'm sure a number of near misses. Because of the difficulty in getting out of the Guidant driveway onto Hamline Avenue, or onto Hamline Avenue from Country Road F, drivers become more aggressive, and it's , ; very difficult to be a driver heading through. I always move into an open lane to allow them to get out, or drive alertly so as to position my to allow them to safely get ollJ!Luu Hamline. The traffic concerns at that comer are a huge issue for neighborhood residents, I feel that this needs to be satisfactorily resolved before Guidant is allowed to proceed with their expansion, On the other hand, I am pleased for Guidanfs success and hope that their expansion plan does proceed, Growth like this is good for Arden Hills. We just need to take care to improve our infrastructure along with this plan. Sincerely, ~ Sandra Larson , 4409 Arden view Court Arden Hills, Minnesota 55112 , - " . . . . . o () .., ). . Att,acltment4B..,4 . . ,. (") .~../ . I:l:l tv....... ;""Cn(") -d"OC> "O<Di:l a s.W! >< t:l! l:1 _.(") Q 8j;lli ~ Be e."O i:l '<"'c> l"'g- ""...."o:i -lp.l!l ....<D_ ~ ....'" ~ ~i <D Er!l:l CIjI .0 .ii" p.e "-"'1"1:' ~'" ~. -. (II -1>.. ~ . N o ~ UlI. . .. N C - 00 . tv C - v. N C ..,. 00 o !'>;-?-" "'-cnn -d""'C> "Ogt:l a-.0 >< t:l!:: irg.~ !!1. S.Q; 2.1-g. ' '< .c> tv _ ....I:! tl:t .;4. 0 III NM- -- cp.! <0 <D'Er 0..(' llQ 00" - .~ "", . ".@. .-1'4 ~ ~. l .<D ~ ~ ~a~'- ','v... ~ ... 00 ; , .- tl:r j l'. .1" ./~~':': .-<:;;.<>~ ";\i.."; .10'>.' c'. ~n,."',., . ~. a)' 0' (li 'is \:11,' ~. tllf 0i?l:I 1ll.C> !! 'lS;;l~' '. '.':;l .'(t"l.i:t'g . .' "I':~';' . ;po ",f" "'~ ,. .<~' ..' ~D!' .' . :'~'\ir;~:I' '. ..:.... . ''''~''''- "::,. " .. ..... !ll .'. ....~'J:JO. ,',.. . "1' . ... . , .. C>. . , . .\i<!',J;r :, ,: "'''.~'..Ii!..'.. .I.....;S...... ;.=--~ '''-.-::~~;- 1";1. 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" < z . <( z ~ Q) = z Q) = o Z ~ g <'l .,-, o C <'l \0 g <'l . tlO = - :!4 on ci 1a ci z p. z e'" cI> '" ~ e .:. ~ 1l ~ = llll'" llll .2 = ....0"'= ;1;; :&1 ", :::; ;;;a "'g a.:::::: ,fI lot "0 (Ill ~fIlI. < =11.. 1;;0j:\., 'E ;;;J'E gS::'E", =.!~1U 1:1 rn oo-Il J:I~ u o a. V"j.......: 0 '"i) U UJ _ 0 0' ~ ., oOf.t-l; > M Q.~~ > U"g 0 U t) ~g ai u.!2 = UlI ~ = - fIJ -, e:< 0 b ~ ~ g b ~ 0 ~ V .w .- 0 (I) .... N 1-1 '"'" 0 0.- $:I (I) CIl 0\ gl-<.,-,11.. g~\OCl 8.. U..<<'i""U . " U-<'l lXl tJ-<'lM Q . . . 0 : .. M PI' Co .. , emo 10 anmng Ill11l1SS10n Planning Case #02-25: Preliminary Pial and~terRlanPJ)D . Page 12 ofl2 ' DeadliBe for A~encv Actions ",' - . ,- .. The City of Arden HUls received the colllp~ lIJ:lpliClltion for this request on September 9, 2002.. Pursuant to'Mi~rir,8QtaStlite ~~~;,~ CitY ll1JI$~act'ontbis request by November 8, 2002 (60 days), utiI~lJ'the$~iyj)l'i>TI~<th~~tio~er ~ii1 wriftlm re;iSODS fOr and additignal60 dayTeview periOd. 'TlfeititY'ihaiWilhthe plili.tioheci'',(:on$ent eXtend the review perio<i beyon<i the 120daya.' .." ." ...,., '. . " . o Attac.h~ts . '"f_ 3. d "'5: l T ~111tillQ H., ") ~.~~d.tt:'~--fr.'" ....t!~ fJR7. ~1Jl J7('".1 ~r,~f?~J~.~r ~~~.tJ..~nl. _.~_;:,1~~,,~l<l~~~~ly~J. RevisedPhasin S-t.edule. ...':'-..,','",.. .,""', ,', "'" , .,.g. 'iU... ,1r1t71l1-Pli,W 1J!,1 ~;J~'P~ P1llt l'r;~r~' h~w~' _t\~i1~~i.'~,)~ \fn_"~~'Wi,~IJ'Ni .U:n\'" ">-- ---'.i......;~:1:-"~...:....-}--..:-';'_:':.~..__., ...'..,.......-,..,. ','- -' ':nc'-', ~ ~;' ;l., ,;,1..,.-': . ,', ",'.,.;-- , -'~ . () Memo to Planning Commission Planning Case 002-25: Preliminary Plat andMasterPlanPUD Page II of12 o ~ .., l" . i 10. Environmental Review . ll. Guidantis currently in the Process, PfCompl~gthe envVonmentl\l review required under the t.iiunesota EnvironmenWl Policy Act WIlPA).At~~ $q>tember 9, 2002 m~ing, the City COuncil adopted iuesolutiQn ord\Xitig the prllp~on,of311 Mternative Orban MeilwideJ{eview (AUAR) for the Gmdant campllS. TheCollncil will considet'a: draft of the AUAR at their September 30, 2002 meeting. If approved, the AUAR would then be made available for public comment and distributed to various state agen<:'~14 draft AUAR is attached for your reference. No Planning Commission action is reqliIted on this item. ",,!,..,~,.;:, .;,... ,f,;y-~~~-:: ,"" ';:"': '-,:~,_.-.< ::'''',__ '_ ,,':!o, ,'_," _ ,-J- ,:" "". ':, ,..",',- ls'Sues,Raimt at ~m'ltiili1ity Workgroups Several other issues we~ 'dis<mss~ ~ili~Comfuuffiiy:wp~~~~qa~~ compromises have been reflect;' fit th~ proP6secfMaSter' PlanPlaDned 'UDit Development. They include: light pollution on neighboring properties, traffic, access to Cummings Park, and the former Nestle property. A complete list of these issues is pl'Ovided in the applicant's proposed Master Plan pages 9 through II. '.-.:".~.. ,. 10. Dh'iBage an'd Utilities TheCityEngirteer has identified additional information that would be helpful to include e in the Drainage and' Utility Plans. Please see the attached comments from the City Engirteer. Staff has suggested a revised Drainage and Utility Plan as a condition of approval. Statt R~ommendalioll In Planning Case oo2-25'B staff recommends approval of the Planned Unit Development Master Plan with the following conditions: QptiollS 1. 2. 3. 4. 1. Approval ora POD Permit and Development Agreement. 2. The phasing schedule follow the revised schedule proposed by staff. 3. An updated traffic study be completed at the conclusion of Phase I Development. 4. Approval of the Final Alternative Urban Areawide Review Mitigation Plan. 5. Submittal of a revised Drainage and Utility Plan as approved by the City Engineer. Recommend approval as submitted.. Recommend approval with conditions. Recommeud denial with reasons for denial. If the City denies the petitioners request, .. .. . it must state in writing the reasons for the denial at the time it denies the request. .. Table for additional information. e . . o ,8'" ,'- SwIdt 9,,' _ 35' 35' -;""" ~""" , "35' 'J5" 35' 35' ,35' 'fitY, 60' 3()' 3:@~ " 13~" f/',F' . 75' 7-5-' ' 4s' 45', 135' 4s' 13S' 105' 3S' ,35' 35" , "35' 35' j, '35' 35' 40' , -...-.r.....-" ,,,,,''''_~__' S^L " .y-- ~- 3()~'>:" '. ,30'';::''-~' ''''#':'-.:,~'' SO' 80' 4t)'" ..SO".."::'.' 80" 8. Fil'tP-:o~on ',.,,'1'h,, e" ',',LalQ". '. ,", ~..,',19h!U\tl8., ,F,ire 'It:1spec,' ,." to, r, h. as "statiidtba,' ,f c, urren, ' .,fly th, ,e Fire ~, "... tiii.en, ",1'49" ',', lM! llol ',' ,',,".. -,'... . " ,'" . '-- . ", .. :''<;-'' "-. " .' '., .' .." '-. -. ',-' .' . -' '--- -:'" . .' . 'haVeastD.ll.ll ~,ngh FireTI1!~k to mivi~ti: parking ramps in the eve.ntoh'~~le' tire. tht:~~t win i~ td'Wo!:k with the ,Lake Jo~Firel}ep~'~'l.Uab pro~ ,ill th.e~gnmps ..for.firi: protection; sprinkl~,"$l:lilt4pjpe:l,()(.'~er' ta1lketfi're trUclt." Thi$Woli}d i1~ to Qccur prior to patking ramp$ hemg w.Qll~; , ,....' '. ,. ' ,'.. ....-- '. - -- , . . . .~~'~ 9. T~mc . . .' ' r'........i..lJ.,.~~,'.,.......,<i......beerridtt........ theritn <'ii$ "'6f "'.'",.',,.., I."veto "'''''''''''''''', ',' .g,.....u!!J.""', en ~~<M as ",' p, ,l!J'}' $Ul::, "coJ),ce.!'l.l ~ ,,.. " !'l1j,$ proAAs;U. As IireviQllSly 111.enttoned, a phasing plan tlw llubbl1i1ding cQ..,.tj,oU to n~" mdfic imP, rovemeptshas been develop~ This is ;ltta&b.ed (or Yolitr,@,VWW,..,In additjon;staff~h@ contl!ct on a rnunber of occasions with Uw R<!n1s.~yQmbty1'rnffic ~eer I;'elative to this proposal. He has indicated that he is in, agr~~fwi!i) th~ phasing approach.', Aside from Cummings Park Drive, it is anticip!lted ,.,tlw 1l~l!J'}' road improvements would be completed in conjunction with the R:un$,eyCounty TransportBtion Improvement Plan. 'M' PI . C .0 emo to anrung ommlSSlon Planning Case #02-25: Preliminary Plat and MasterPlanPUl) Page 9 of 12 o and to promote alternative meatl1>oftransp.li~()u.~taffwo\lkl !:!lCl>~getheapplicant toPtOyi~.eatt~~e~~llJfi"~~":jjjiPool~g,piltkiandiidp. s!1t\'ices. aU~tlY'e$lljft~h~;~.}futfbe,I!1~1s.imlplQyees'ineffillts t()il1i~ any , .. . ->.".~., .. -. .:J. _ ,- .. .. ...- - ,"'.. -, - - " - - ~. trlIIi'ic:'!ssues. ' , ' The applicant made nQle that approximately 138,500 square feet of manuf~ area in Building F is leased from GuidaOt by a number of different companies. 7. b:~tMi._, , "", ).~-':~ ;. '" ThebiliupfPlan fit€sen~tb th~j~g8,riinuSsi()1l at t~~'JanUatY i: 2002'. meeting iflCIUdedtwo 808tol'y bl1i1~ and' lW:o 80Story palkjng ramps. The pl'0pqse4' Master Pllll1I>UD hasoniyolIe8-stol'ybuildihg(buildiI}g It)and has no 8-story"pat'kingrainps. .After'receiving feedMJGk Oli the, ~PUm from neighborhood work ses$iODs,' Guidant frnsattempted tl)creale,a more (Ieighbot':tnendly-desigu by moving thetallerstrUClures to the ~'and'~*portiUtik'of~f~,and'bYlOOatingseveralle\fels ({parking , riii'fI'Ji tW:I6w grade. The resUlt ill ttiat the height of these buildings would hav:ethe most Visual itnpact oh-thecomfuereiill ptoperty south dfthecainpus on County Road F. ,~' ~. . Of the existing buildings 6 of the 7 are already above the maximwn height criteria for the , I-I :Litnitedh1dllStrialD~ttict,I,!1 '1l!4iti()~ the Masterflan $bows 6 of the 8 proposed ,buil4iilgs 01: building. addi~llfl45'?f th\il'! par~i"gr3Jiips would, exceed the maxi~wn heiglit relJlliretfilltJL ~oW~it; ,s~ .the ciille'l'buildil,lgs and Parking ramps].1avebeen ; pllbUted f01:, ~ '..,~ ,PO~()tl ,of tl1~.catl:lp1lS~e~lPPllI;t of their h~ight~\ild be nlini,it1ized. ,The ~lesbe!o". ~~:t4e exis~g);>uildings, proposed" buildi\lgs, and proposed parking ranips, With the'i-l' maximUm height criteria J.~' 35; 3S' '3S' , 35' ,35' 35' . ~ . i . . . ;' - M;mo to Planning COmmissO 0 Planning Case #Q2-25: Preliminary Plat and MasterPI.a,t}PUD . Page80fl2 ' ex~~, the l'l:q~ments for l.a,t}dscape ar\l3' by hayiIlg 53.3%~ftlw pi'OlM'rt)' as l'l~~<q.le area, M!l<:h I}f ~t landscllPe,are~ gO!lS to,llerv:e,as'!ll,b~fflll:,-betw.el'n the Guidant Campus' and the surrounding residential ProP~;,JPr04ijCiqgUll: ildditional benefit of a development with decreased visual impact on the residential neighbors. Another amenity provided by the extensive landscape area is fuelp~~ion'~f trilitt,~ wgll14beo}l!:n furtb.epl,ib.\ic t9,.lrtilize.Io, conj~fi' witb/tht "ti~ dedl~0n requirement in the plllt, sWI is CIllTeotly reviewing the pollsibility creat.ing bettet'tie$ between the Gmdl!nt tnMls ~o the City's <:urrent ,trail systenl. .. --'_ .,", -', ""',.'::~i~.,:'" - ':' "-,,'-:'~ _ ,:-';'_::,"::, .:.. > ;...~': '-", >. . ,- "''- 5. ., 6. SetblU:ks All new col\$truction wouldl(;"l"j!1.~~,!\1<::,~titl~ ll1"~" ~;~.v9.,.Jq,,~<!'!f!Jll4~, ' reduction of lI(:tbacks. The BuiRtirttOffieiaIhlls"stilted'thatthcf appficlIDt s1iQl.Ild~e' to DllIintain a 60 fQQt clear arol\lld bllildingll J, D, E,JU\4.1. SW'(~j.n.<;;lwJ!!S\!lli$as'a; con<lition for llllProv!l1 of the Master Plan. ' ' , ,', ' Pb.~ing';"Y r' i Phll$ing()f~.2-~~~p~,~ov~~tllwith~;~~e~UW'~ will be a ctl,~~:~~vie\\litit the~~:Plaff~~~ <If imp{Ovc;m~~~ Jne,t witli.GP,i~ll1it' re(>res(:l1tativeJ!~, hll$ ()~* ..e~ed ~heduJe which sh.o1,lll:l'~ex: manage. the'imPact of Wcr~ tWfi& <:~~f'bythegwwing Guidant Campus. A r\Wised Pltaslllg plan is attached for YOI)l" r<::vi~. . ,",',-,.-, "'. 7. p.,-ltiqg . " 'I'h<::~~~e!itl$tll!l1Qffioo builliings 'Provi.dea tllU"kirig t'llt.iool'lstall per 2S9~ feet;$ld41ll1l3nufacturiUgactivi.tie$providea ratio, of'lst;dfp<::r ,.I;()QQ'S4lllU'e feet ,...Tl!etQblebeiovvsbovvsaicomparison ofpllrlting req~ited bytheZ1)niilgCC& and the parkihgprovi'dM in the propolled Ml\Stet "an, In- otd<::r for th<::iapplicaattn meet the parking reql.lir@men.t $* w9Qld lleed to be either a red\lctiOI,J. in 1~<:llP<:: lIfea or :, ' ,- ,-'- i .-'';1'.-,:' - _::' ,_,',' ' - ~,:' ~', : :' _", ':__ ," }" :",,:,,- -",":' ",' ',_ _,' " , , ' .- _ _ _ -, _ - ',," .- ' ',:, .. , ,,' "__, ,_ ", ':,', _ ,', _ ..," ,', '.' :: " increasew.~Gf'~p~g~, Neitheroptiwwouldbe vewd~ihl.bleto the n<::ighboring ~~ owners$JII,Uti$staff's detell\l.ination that an alterJiativ<:: oolqtiol! would be in tbe'\'!~interest oftbeCity, Although the mastlll: plan shows a deficit of 653 parking spaces from lhe,Zonil1gCode requirement, the benefit to the City is 653 less vehicles that will be driving on lIrea streets; whi..nintum m;lyhelp ease'any traffic issutlll'in the area. The:: applicanthaj; a.lso beenco~tingMetro COlnlnut<::tServices in efforts torednce single Ol;<:llpant vehicltlll . 0 Memo to Planning Commission , Planning Case #02-25: Preliminary Plat and MasterPlan l>OO Page 7 of 12 o '- . { 3. ReconunetId denial with reaSOns for denial. If the City denies tllepetltioners!iiquest, "..,it must state inwrititigtlte reasons for the denial at the time it denies the requ~.;" 'Table forlidditionallftfortnation: . 4. Deadliile for~eilcv Actions With ~d tosub~vi$i!>happli~!>H$.MinnesotaSWe Statntec4ti2.358 Subd.3B indicates the following: , ".,' _ ,'C,,_, "-'I" '.:':, ,:, '/: "_'."', 'i.">. A subdivision application shall be prelimi1l!lrily approved or disapproved within 120 days f()1l()winlJ'4.(4t:V~ld:4!JJ!.J!p!!patio/' C()mpl~.i"'~~l!.'~.'t~1JfW#~ ordi1lance fjJtkeiltfiJflifiiia(difiii'm~iCiptdity.fmliiiiJ,i(eiidisi(jii'fJJftMi'~eWperiod has been agreed to by theappliCimt ' , " , This particular application wils received September 9, 2002. As a result, the application must receive a preliminary approval or denial by January 7, 2002. .Ptaififl'!;tl~iJlJ~f!#iei!!N(Rst!!f~Ii.#tW!~,(#O~~iSll{ 1. tJu'iffihg hea l~or ~ htio " . ThefIoor area ratio requirement for the 1-1 Limited Iildustrial District is 0.6; The proposal shows a floor area ratio of 0.54. ,0, . r ;' 2. Lot Covered by Structure. It should be noted that the ntnnbers for Lot Covered by Structure exceeded requirements heca11SC, fu,.e01ti~t ,~~l>lan ~~4tJd ligures f!>lf~, buiklUlg\llld. ~gramp '~~,'l1he~ lIilIs ~ng.COde do~tl()t address the iS$le ofwhelbw'twliirtg ramps ~l)l\14~inclu4el:liR t/i:Qije figures. T~lyparking,areas wouIdROtfu';cp,untedin lot ~v~:l\Y s~eli~ ati9 thep" wQ,u,ld therefQ.I'tJ ~ttrn;H'Criteria. 3. ,Utnt!scape Area The' "dscapearea requirement for the I-I district states that a minimum of 3S%- of the . property should be kept as landscape area. The Guidant POO Master Plan significantly . . () ; - Memo to Planning Commission Planning Case #02-25: Preliminary Plat aOO Master Plan PUP . Page 6 ofl2 · Reconstructing "Cummings Park Drive" at Guidant's expense in accorda,nce wit" plans and specifieatiOlls 1I,pprj)Ved'J:t,y tile City~..gln'1llt, o - . ,. , Tlte Citypurrent!y bas standards (or ll~ Tec9~n. ~an eV'al~on of the priv~ ~,ss, .drive bytb.t\<::ityF,pgi~, itWll$~ll:tr-~mw~tw!t,thepavement Cl)nciitionindex (PC!) w~\Ij'itl1inthll~J.u)14{Qf,S~~~qn.As SJ,lCh, , pnorto' (j,t;c\icating the streel t9 t\te.City,jt,Wj,ll \le~,J9r#~,pe reconstnJ.cte(\ in confonnance with plw and llPecitiCaQQ/lS llRP.1'Qved by fue City ,Engineer. Based on disc,ns~if'~~'~fuGp!,~, !,;~}!~~,..'.',,' eto,thi$. ,",.- . , - r9'j~t\lPl!tthe above is app.o.l'!tjat:elYllC()()~.(<lJ::~Qtt;i~p~~~W'fwo1dd i~\ij);~~~:,i1\corporating,w . "..'... ,.tJi9~~~j1I).f~.!Welgproem agreement fQrdiiVel~er install,.'" ..' ,',," ~.-fiMUy,it~U~.~necessary ,fQr Guidan,t.to provideaperpetwda~~~Hqv: ~x.~~~~~Qll. Xcel cUfrelltly~sesthe property~F~wood Qq.the~~'~WmPNVlld~S drive. X~l~'has lot fron~e otiCOuntyRaa:dF. ~~:~~~em~Uy allow ~ !9.~ thlliteJl:isting~, ' ' ' ,.' ,,' , ' ,''".t..,__, v,,: . 9.J;'Ilr~ll" .,., ,Sroce the !m!perties w.erenevcr~~YP~!!n4thePre!imiml!:y Pbt~..jlS '., 'on ,f3newels, _.....~.. ',' ..:-.1 .Acotyl;" ' " "~" ,~" Q ',. ,pare ,p........" ",~~....""'t- ,', ,,,,~t!PD.,!I> . lUlled' 'emlatf""",,.;rin OW""...',' . ~;"""';'~""'dJ:dic i ' ~~~as~roVed bY':C~~C~1 7,M?:~~!;.~W...:..~9fl .' -'- --;-'-,--,:.-:~- -.-,: -~.;. - ' . - .' '-::. ; -;. , - -'-~:/- ' 4). '-->':<~;" ,', - ~-'\:'~.}-:':;~~",<;>i(. :,'2. :; ~ " - - .' -:':' ': .,>:';:; -:~"" ::,;:' ~ ";~:_; - .,'-.:.::- :':'.:.::, :_~:( - '" Reeo~~dlttio!' ' '("f','- " :"'f', .:::.:-:::;..;:~,-,'--::;rr/..-.-" In Pkuuring Cas$OO~.25A sWI IeComm.im<ls.apprQval Qftli~ p~~",Wt~th.efo!lowil.1g conditjollll; " ' ";(;'*;'/1; ,',," " ,'. ,,' " ,'<:>';";~., :" " I. A trail easement being provided on the western ~an pf fbel1t9Pertyib. conjJU\ctiQl!. withthe final platting of the property. ' ' 2. The i.nstl4llatiQQ.Qfa traffic signal at the intersectiQnQf'~gl! p~ Drive" am!. Lexi!1gtQnAYenue a.tGl!idant's expense. ,,' , , , 3. ReconstnJ.cting "Cl1IIlIllingsPark Drive" at Guidant's expense in al;COf4.ance with pl;lIlS ai.ld specifications approved by-the City Engi,neer. " , ' ' 4. '&l'lCUtion of ad,evelopment agreernenHot'developer ~Ued p!!btiC.itrIWoV'~ents. 5. Provision of an access easement to Xcel Energy. 6. Compliance with applicable provisions of the City C()de and lYtated ~ces. 7. Satisfaction,Qftbe parle dedicatiqll requitet\l~ lI$ approved bYth~(Ji~~l. Options I. Recommend approval as submitted. 2. Recommend approval with conditions. . o Memo 10 Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan POD Page 5 of 12 o 8. Access I Street D~iglf.1'here ate several liOCess an.d street design issUes'iISSOciated with the preliminary plat. First, as previously mentioned, the plat contemplates the vacation of Fem:wOOd Avenue as a city street. While street vacations are fiot coDsidered.pffieially by tire PlanningCOfumission,fullilan llCllel:SpetSp~tive the vllCatiOIlot'Feti1wOOdbas significant implicationsti:lt Guidantand adjacent property oWIletS') ,'tIiefollowing map highliglits'Mijacm ~oWrters 1mpabtedby ttlevacationo(Fem~d' Avenue: ~ To provide alternative access to the impacted. properties 10 the: nf)l'tlj,Jhepropfl~ plat deditates the exi$ting private acce:;s r!:fel"R;d 10 ottthe platas.,O,mmil'lgsi';vk Drive ' , ;:'. .', · The brstall.tion of a traCfic signal aUhe intersection of "ClUtlmings Park, Drive" and Lexington Avenue at Guidant's expense. To accommodate enhanced circulation for Guidant and adjacent property owners, the preliminary results oCthe traffic study indicated that,asign~ized intersection at Lexington Avenue would be appropriate. Based on discussions with Guidant, they are amenable to this. This would be constructed at Guidant's expense, and ultimately approved by Ramsey County. ',. '. I . . . . , . 0 I _ " , Memo to Planning Commission Planning Case #02-25: Preliminary Plat and.~.Plan PUl) , . Page40f12 4. Setbacks. All existing structure setb~ks are maintained with th,eprp~, consolidation. o . 6. 5. Easemenb~ City subdivision regulations require easements at least twelve (12) feet wide cen~edonlot,lin~ for uti1iti~ ap,dWltl be ~~~,Ille CiW. MtIi.~IY,\,W"d and draWa.ge easeJll,ents are ab!oPl'(}vi4edqntbepl~c:.a()wev!:l."j,it &P,Q\lll:\ be Q.9tOO. that the City will:not~e feSP9Mwility~rll1aillt~of,~~~,'~lih~;,tqs..' easement wfll allow lWCe&~if;it~.evm-peces$Il0I~~~~e ~.~,~.'utility easement$t\!.at th,eCityc~~tlYlW1;tw(~J'Pj?'lU).l\i,n~.,., , ' In conjunction with the pla,t, the applicant will a,l~ dedicate for pqblic use'th~~, that currently extend into existing right-of-way and $Ireet$. MQre Sl!<<<iti~y" tb..e " proposed preli.w~.llJa,t\Vil1~ateto~y(;~ty~~OIlS()fp~,tMt currently exten<t ~a<UJllineAv!mue, County R~]l', <\l,I;!(.~~ AV~, ~ enclosed plat highl.i~ts~l}Ilt .areasto be ded,iSl\t~.' " ' FiJlaUy, in reviewing the survey that the applicant submitted, it e<\!>>e to stilff'$ al:tentiQil that the current City trail off ofI:lamline Avenue running behind the ho~ off of Man Oaks Cifcleis cw;rently o~~~ pffth,e ~~area1:.,~>>dthi,,!Jl.~rl!P:~~~~ lo~ed on theI19f1h,w!;St lNrt,wI,H),. \!1e,IIWh,TQ ~~Ye ,'I- .SIl~~;~~~,~_lI< ' trl!il e~ement Pe prOvilied witi\ th,e~pPSed preli~P~t." ' ',' ., " ;,;;./; ,,( ", ",,-::. ....-:. ",:,' -. ,'- .. ",- .... --." ',. ,- -,- .. ", -, c, _-','" '. -' '.' -. ".-'-<;".'-"_'.':<" ',' . . 'c_;:~c ;1.o;.~J- <. -:'~~-l:r;{ii~'+~-r;:.\< Grading. It is not anticipated that any gradiJ1g will occur iJI oonjunctiQri. wi~:tfiePlat approvaL QradiggwiU be evi\J!I8t~ inoot\iu,n.~tiQn, wilb,*,Y.l4iUre geve'QIW,~fif,th1' property. ." ',' " " " 7. Utilitie$. Since this ill a CQIIS()lit4\tion of properties., noa4d;q9lUU tttility,tb'~Qp1Y!~ will occur Qn the property. Enlmficed or expanded utiliti~ Qilthe propertywi:lt~~ evalul\ted iJI conjunction with l!!.lY future development of th~ prop~. &~l!ti\.ity , easements on !be site are IlUlinGliPed. ' , ':'1_ " :.>"~ t " . () Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master PlariPUD Page 3 ofl2 () Preliminarv Phlt Review t#02-25A) 1. Lots. Lots I, 2. and 3 all exceed code requirements in telUlS oflot width, depth, and area. 2. Mmil'nubtLot Area. The ZonmgOrdinance in Section V ,F, 2, sta:tes tha:tfM m'iliifitum lotanm fot'lots in the I-I Limited Industrial ZOning District sfudlbe atHeast:W,OOO s<(uarefeet. ,,' All of the,lots oiI the Pteliminary Planlte signifi(;:Uitly'largetthmtHthe requttetl30;OOO 'square feet:fh~ DUlllbers soown be\ow, were tak!:li'ftdndbe preliminary plat and include some property that'iSnot'coUttted in tb:etotlll size dt't&e ~us beCause the property was lost to easements or dedications. ,Lots' Lot I Lot 2 Lot 3 ,,' -.,' '2. , , Mmil'n.'ibLCItD~ptl.. The Zolling otdinance in SectionV,F, 3, stales u.at the inihilh'iMl lot dt:l>th in the I-I Liniited IndUStrial Zoning nisirictshatl1ie at least 13ltCeet. :: ., - - '_ ,,",_ -.: : C'.. . "::.' ". . '_." ,- ",,_.:,. ":', _,' '_',': .~ The Shallowest portions ofafliliree lilts significantly exceed code reqWrem:ents for ' minimum: lot d 'th. ,,',' ',' ep , 'i..O'ts LotI Lot 2 1:.0(3, it liirecl Lot De 'th 130 feet 130, (eet 130fe\lt ' 3, MlDimum Lot Width. The ZOning Ordinance in Section V ~F,3, stittisthat the Itliitimum: lot width in the I-I Limited Industrial ZOning District shall be at least 100 feet. The narrowest portions of all three lots significantly exceed the requirements for minimum lot width. Lots Lot I Lot 2 Lot 3 R uired Lot Width 100 feet 100 feet 100 feet ..~ :., ~ ~.. I . . . , . ..' . () : Memo to Planning Commission Planning Case #02-25: Preliminary Plat and Master Plan PUD .page20fl2 In an effort to work with area residents to addre$J> $9me of their issues regarding the Concept Plan, Gnidant formed a neighborhood workgroup; The work group was compri:;ed of: interested neighbors, the Arden Hilts Community: S~s Director, two representatives from Gnidant, consultants for Guidant, the Ramsey County Engineer, and the Shoreview Community Development Director. The work group held,,' live meeti>>gsbetween June and Allglll!tof 2002, .-, . ,', the minutes from those meetings were mailed to approxiltlately 850 residents in the area around QQid;uJ.t,Md werea\$O~oi!lth,eCityl:lf Arden HiUsviebsite; The'resIJkGft~~gs($ll.'; neighborhood that was more illfonned and more involved in the pl~g p~and 'll. pro~~ MlIster Plan which is more sensitive, to the concerns of neighborhood residents. () Currently, Gniillmt is requesting a preliminary plat (#02-25A) to consolid;lte its cro~gp,arJ<ds into three parcels. While it is a$eparat~ a<<;l;jQl1 com;id<<oo.l:IY ,the .Qt.yC~cil, ip.t@mJ..'~j Guidant's request for prefunin;lry plat 3Pproval is the Nq~to v~ .M~l'I!Is,Qf femw0Q4 Averiue. Additionally, the pre\iminaryplat dedicate!! the private acPesS drivecWrent1Yfl<~ to as CIIl)1l)1i~ Park Drive all a City street. " The applicant is also seeking, " a Planned Unit Development M~W{ fJ;m (~~~2sa) tQgg,ide development on the campus over the next ~ ~e;!Ill. ~ ~r J:lJap".mu~~lW$h pm{lO$l'4 1~~"fq,!,.:~~:)YJ~'W~i~~"~4:,Ii1~~~~s4"p!!" ,~H ~sll!de,~l!fl4i4'~"'~l;lllAU};~ coD,l!tru.ctlon. AS 't:lW 'new buddings are pmposed (m accot:da!l,ce With the Ma:;t.er, Plm), J;be li~ '11 b' ..,. ," _ 'l!dlk . d' 'dllal b '1(1,; . .~It:~;~::):~~i; "~~~~-~~~,,""WO,,,~g,~~, , -- - - ~~~---- -~ " -----. '~', .-., ..-". , N/A NlA OOlce Office IU~;; 'NjA"'" .:' North Industrial F' .. .' East (SIloMiew) Industrial I-I: Limited In4uslfial I-I: Limited Industrial , , . ,. ~ West ~~:Q~ty;~R-I: Si!We.Fl!mUy ~d.el!tW $jj@Ii~~!!lIti~l Site Data .JmI~ LiglllIndustQJll/Office J.I: Li!nited Industrial I pun Overlay , 92.78 aen:.s{4,042,646 squal'e feet) N/A Relatively flat. . ; . () o >o.f!I'..... .... \ ~ ~HILLS , MEMORANDUM . DATE: September 2(k2002 TO: Planning Commission 1-;,- FROM: Aaron Parrish, CommUnity Sert1ces Director Peter Rellegers, City Planner ." ;. ~ SUBJEct: Case #02-25 Guidant Corporation A.'PMi:ri1inary Plllt B.l>1llntIed thlitDevelopment MasterPlan i."_ '>''-''~M_~_ _.' ._.': .~:_.';';',,-.><:.;:";;._',-. ~...' ". ..,,,_:_.:.... _...:.... _. ._";', , ..,.~..........._-; -.:..;'-..h:: ','.,- '-'.i'. ._., r ~ -',-' _ _.' "-"";-', ; ". i, '~ This report Will explain some of dl:crmlilil pomtinij.d'the vmatilJlillffllfu'the Zeinb'lt CO\f~ . liIso, die recO'lllMt'ild'ed Plannmg Commission actions. Approval of tile p~i~iillJty, mat does not Obligate tli:e City to approve die Master Plali,. Tile PrelinDnaty"t'Iltl:*iuUhbe . 'asi~,o~ mo.io!Jfot(bi,s "1,ap..gcase(~~~a~c.~SA)." ds~~:~~eIW'~;.~~,~I'll~_~!~~~~~~~: ' Rooll~t Guidant Corporatioil is requesting approval of three items: a prelimipafy plat, a planned IlIIit, , developmenfIilllSter plan, and a vacation oft)3Sement. The vacation oftheeasemeilt does not require ColI1lllission Mlproval and will therefore ll()t be addresse<linthis'report. Background In. recent months, Guidant Corporation has been before the Planning~lJ)",~ion ~~(:ity.., ',,' CoWlCil regarding their future and anticipated campus growtlLMo$t't~tLyi;~~rited a concept planned Unit development master plan for Connnission arid ~ib;,,~pfut~f'\ " presented the concept plan to residents; presented a preliminary plat Pl"l)~fwi.tl:l<!tf1Wli);.. conducted neighborhood meetings regarding the proposed CQnceptp:~~'iluit !i~~~nt., master plan; and presented a site plan and variance request to CQns~ta n()~,ilq~lilpt ' training center. The training center was approved at the April 29, 2D02 CitYCouncilllleeiing with conditions. · " ,,' . () () -- 1.'1: -II '. . Att'acl1me'nt 48,..3 . . .. J . , .... ,L .' () c) . Planning Commission . Attachment 4C - 4 . .t~ : ., . . . . () ,~j' FAX J-ll. 6516049416 c) Jul. 27 2003 04:03PM Pi August 27, 2003 To: Peter Hellegers City Plannu City of Arden Hills From: Judith Strom 4476 Arden VieW Drive Arden Hills Re: Guidant Development. Case #03-23,24 and 25 My husband and I are very concemed about any more Guidant development, partkularly a parking ramp - especially if it results in any more traffic on Hamline Avenue. I just returned home at 4:15 pm and the traffic on Hamline is backed up all th., way from 96 to 694. Even on a good day, the traffic coming from County Road F onlD Hamline -- north or south-.is an accident waitiD8 lD happen as cars exit 694 onto Hamli""- I know that many times we and others have to wait 10 minutes or more to come out of Arden View Drive onto Hamline. Allowing Guidant to continue development and therefore continue pouring traffic onto Hamline does not benefit Arden Hills residents. This increased traffic has definilely negati~ly affected our lives. . ... - . . Council Attachment 6E -2 . .... ill", . ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 3, 2003 5 Commissioner Zimmennan moved, seconded by Commissioner Bezdicek to approve Planning Case No. 03-23, Guidant Site Plan Parking Ramp Review, 4100 North Hamline Avenue, subject to the thirteen conditions as noted in staff's September 3, 2003, report. . Chair Sand encouraged applicant to maintain its previous commitment to the neighborhood and suggested they work with the residents on these issues. Commissioner Ricke asked they take care during construction to not damage the existing oak tree roots. The motion carried unanimously (6-0). C. PLANNING CASE #03-25 - GUIDANT MASTER PLAN PUD (SECOND) AMENDMENT. 2100 NORTH RAMUNE AVENUE Chair Sand opened the public hearing at 8: 10 p.m. Mr. Hellegers stated applicants were requesting approval of a second amendment to the previously approved Master Plan Planned Unit Development (PUD). Staff recommended approval based on the following conditions: 1. The applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD. . 2. The Phasing Schedule shall be amended to reflect the 38,000 square foot addition to Building N in Phase One (2003-2006) Chair Sand invited anyone for or against the variance to come forward and make comment. Brad Kessler, 1251 Wyncrest Court, stated he was a member of the workgroup meeting and he noted he was pleased with how Guidant worked with the neighbors. He stated the building did not meet the setback requirements. He noted when people walked the trails; it was very noisy in the comer because they placed air conditioner units along that comer. He expressed concern about the height of the building. He stated he would like the building space to not go into the setback and remove the fans from the air conditioners away from the neighborhood area. He asked how the changes would affect the whole PUD. Mr. Hellegers replied with respect to the setback issue, the northwest comer was approximately 68 feet and the requirements required a 20-foot setback. He noted this was approved on the Master Plan PUD approved in 2002. He indicated the building would be more than 100 feet away from the property line. With respect to lot coverage, it would be a change of.3 percent. Commissioner Ricke asked if parking areas counted for lot coverage. Mr. Hellegers replied they did not, but he had given the Commission the lot coverage figures for the parking structures. . Judd Brasch, RSP, stated when the building was added to the Master Plan PUD there were flour silos, which had been since demolished. He believed the silos were 40 feet in height. He indicated the existing structure was approximately 26 feet and the proposed addition would match that height. He noted there would be some mechanical units on the ~ ." .. . . . ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 3, 2003 6 top of the building also, which would increase the height slightly. He noted Guidant had been working with the neighbors to reduce the noise level of the fans. Commissioner Zimmerman asked if all of the mechanicals would be on the roof once the construction was completed. Mr. Brasch replied the existing mechanicals would remain where they were with additional mechanicals on the roof for the new addition. He indicated they were willing to work with the neighbors regarding the noise issue from the fans. Chair Sand closed the public hearing at 8:35 p.m. Commissioner Larson moved, seconded by Commissioner Ricke to recommend approval of Plamring Case No, 03-25, Guidant Master Plan PUD (Second) Amendment, 4100 North Hamline Avenue, subject to the two conditions as outlined in staff's September 2, 2003 report. Commissioner Ricke requested a friendly amendment to require Guidant to work with neighbors and staff with respect to the noise issue. The motion carried unanimously (6-0). D. PLANNING CASE #03-24 - GUIDANT CORPORATION. 4100 HAMLINE AVENUE NORTH. SITE PLAN REVIEW GUIDANT BUILDING N Chair Sand opened the public hearing at 8:37 p,m. Mr. Hellegers stated applicants were requesting a Site Plan Review for Building N. Staff recommended approval based on the following conditions: I. The applicant shall submit to the City a landscape performance bond or other surety for 125% of the cost of materials and installation, valid one year from the date of installation, prior to the issuance of a building permit. 2. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, MPCA. and other governmental entities. 3. The applicant shall comply with the Zoning Code and related municipal ordinances. 4. The applicant shall provide the number of handicapped accessible parking spaces and access aisles required by the State Building Code and ADA requirements. 5. The applicant shall submit final site plans and parking plans, showing proof of parking for Building N and the revised handicapped parking, to the City prior to the issuance of a building permit. 6. The applicant shall verifY with Fire Marshal the fire hydrant locations around the building. 7. The applicant shall verifY with Fire Marshal if fire alarm panels will remain in current locations. 8. The applicant shall verifY with Fire Marshal if the south entrance is going to be the main entrance. 9. That the applicant shall submit revised floor plan showing the dead end corridor being extended to the outside (north side) not through the storage receiving area per approval of the Building Official. . r . . . ~ ~ EN HILLS MEMORANDUM DATE: 6.F September 29, 2003 Agenda Item TO: Mayor and City Council Peter Rellegers, City Planne@ Case #03-24 Guidant Corporation 4100 North Ramline Avenue Site Plan Review Building N Addition FROM: SUBJECT: Requested Action The applicant is requesting approval of a Site Plan Review for Building N (formerly the Friskes building). Update At the meeting it was discovered that the height of 40 feet for Building N was for four silos which were removed after Guidant gained ownership of the building. The height of the building without the silos is 26 feet and the proposed addition would maintain that same height. Therefore a height variance would not be required as had been indicated in the Planning Commission Report. In addition to the 8 conditions of approval that were listed in the Planning Commission Report, 2 other conditions were added at the meeting by staff and approved by the Planning Commission. Since the conditions were not originally written down, the wording that was used was somewhat confusing. Staff has changed some of the wording for these last two conditions but the intent of the conditions remains the same. PC #03,24- CC Report 09/29/2003 - Page 1 of3 . Planninl! Commission Recommendation . In Planning Case #03-24 the Planning Commission recommends approval of the Site Plan Review for Building N subject to the following conditions: 1. The applicant shall submit to the City a landscape performance bond or other surety for 125% of the cost of materials and installation, valid one full year from the date of installation, prior to the issuance of a building permit. 2. The applicant shall obtain all necessary permits from the Rice Creek Water Shed District, MPCA, and other governmental entities. 3. The applicant shall comply with the Zoning Code and related municipal ordinances. 4. The applicant shall provide the number of handicapped accessible parking spaces and access aisles required by the State Building Code and ADA requirements. 5. The applicant shall submit final site plans and parking plans, showing proof of parking for Building N and the revised handicapped parking, to the City prior to the issuance of a building permit. 6. The applicant shall verify with Fire Marshal the fire hydrant locations around the building. 7. The applicant shall verify with Fire Marshal if fire alann panels will remain in current . locations. 8. The applicant shall verify with the Fire Marshal if the south entrance is going to be the main entrance. 9, The applicant shall submit a revised floor plan showing the dead end corridor being extended to the exterior (north side), exit cannot pass through the storage receiving area. Plans to be approved by the Building Official. 10. Install a fire suppression approved by the Lake Johanna Fire Department and the City of Arden Hills. ODtions 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, ".. .it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. . PC #03-24- CC Report 0912912003 - Page 2 of3 . . . Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on August 4, 2003. Pursuant to Minnesota State Statue. the City must act on this request by October 5, 2003 (60 days). unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 6F-I Planning Commission Report - September 3, 2003 6F-2 Planning Commission Minute Excerpt - September 3, 2003 6F-3 RSP Architects' PowerPoint presentation from Planning Commission meeting PC #03,24- CC Report 09/29/2003 - Page 3 of3 . Council Attachment . 6F -1 . , . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item 4.D Febru.ary 27,2003 TO: Planning Commission FROM: Peter Rellegers, City Planner SUbJECT: Case #03-24 Guidant Site Plan Review Building N. 4100 North Hatnline Avenue RellllestedActiob The applicant is requesting approval of a Site Plan Review for Building N. Bllckl!tound Surrounding Area North Industrial 1,1: Limited Industrial Office South Industrial I-I: Limited Industrial Office I Utility East Industrial I-I: Limited Industrial Office West Low Density Residential R,I: Single Family Residential Single Family Residential PC #03-24- PC Report 09/03/2003 - Page I of7 . , . , I , () . Site Data Industrial Light Industrial 1 Office I-I: Limited Industrial 1 PUD Overlay 92.78 acres (4,042,646 square feet) N/A Relatively flat. Background The City has recently reviewed the following requests for this property: Planning Request Comments CC Action Case 03-07 Site Plan Review Building Addition I - 03/31/2003 (A) Research Buildin~ 03-06 Site Plan Review Building L - Training 03/31/2003 (A) Center 03-05 PUD Amendment Site Layout changes to 03/31/2003 (A) Buildings I, K, L, and M 03-04 Final Plat Final Plat and Vacation 06/3012003 (A) ofFemwood Ave. 02-25 Master Plan PUD, Site Plan for temporary 11/1212002 (A) Preliminary Plat classroom 02-05 Site Plan Review & Variance Building L - Training 4/29/2002 (A) Center No actions are 01-32 Concept Plan PUD N.A. taken on concent nlans Lexington Avenue 01-25 Sign Variances Signage and Water 09/24/2001 (A) Tower Signa~e 01-02 PUD Amendment, Site Plan Parking Ramp # I & 04/30/2001 (A) Review, & Variance Building Addition I . Site Plan Review The following provides an evaluation of site plan and related requirements based on the attached plan set: . PC #03-24- PC Report 09/03/2003 - Page 2 of7 . ~ , . . . , () (') . I. Setbacks - Meets Code Requirement As the site data in the overview section indicates, Building N is part of a campus that encompasses a lot area of 4,042,646 square feet. The 1- I Limited Industrial Zoning District requires a minimum lot area of 30,000 square feet. The following table highlights the setback requirements: Front Yard 55' 112' 80' Rear Yard 20' 64' 64' Side Yard Interior 20' 156' 156' (North) 2. Landscape Lot Area - Landscape area requirement met I Landscaping requirements met. Under the City's landscape plan design requirements 118.75 caliper inches of trees are required (the minimum total caliper inches required for trees can be arrived at by dividing the gross square footage of all floors of the building [38,000] by 320) for this case. The applicant has proposed 129.00 caliper inches of deciduous and ornamental trees in the provided area near Building N. In addition the applicant has provided 19.98 caliper inches of coniferous trees in the area surrounding Building N. There are 54 trees being added in total, 30 of which will be located along the west side of Building N. In planning cases 03-05 through 03-07 the applicant proposed supplemental landscaping of 90.5 caliper inches to be located in two supplemental landscaping zones on the site. The two supplemental landscaping zones are located at the northwest comer of the Guidant Campus, just west of Building N and the other location is along the east edge of the existing parking on Lexington Avenue. The first supplemental planting zone is located just to the west of Building N and should help to provide additional screening from the adjacent residential neighborhood. The supplemental planting zone combined with the landscaping proposed for Building N (where over half of the new trees are along the west side of the building) should help to provide additional screening for this neighborhood. Caliper Inches of proposed trees are outlined on the table below This table does not include the caliper inches from the supplemental planting zones. The coniferous trees proposed by the applicant actually fall somewhere between the categories listed below as they are 3.33 caliper inches (8-foot height divided by 2.4). Staffhas included the coniferous trees in the 2 to 3 inch caliper category. PC #03-24- PC Report 09/03/2003 - Page 3 of? --- '~) ...~-., . , . .. ) < . . 1-2 Stories 50 % (59.5 inches) 30 % (36 inches) 20 % (23.5 inches) Proposed # of 79.98 caliper inches 42 caliper inches 27 caliper inches Caliper Inches In addition to the trees outlined above, the applicant is proposing to plant shrubs and various perennials around the building. 3. Screening - Meets Code Requirement Significant landscaping is proposed to screen site from adjacent properties. Staff would suggest that if additional trash dumpsters are necessary that they be contained within the building or contained within a masonry enclosure with materials that match the primary building. 4. flOOr Area Ratio - Meets Code Requirement. The floor area ratio is obtained by dividing the sum of a buildings floor area by the amount of . the lot area. The floor area ratio cannot exceed 0.6 for the I-I Limited Industrial District. The FAR for this building is 0.1, much less than the maximum permitted. 5. Height - Does Not Meet Requirement (maintains existing building height). The maximum building height allowed in the I-I Limited Industrial District is 35 feet. The Site Plan and elevations for Building N shows a height of 40 feet at the highest point of the building. The Zoning Ordinance states in Section IX, I (Nonconforming Uses, Bnildings and Lots I Prohibited Activities: Nonconforming Building); ''No nonconforming building shall be increased, enlarged or altered in a wav that augments its nonconformitv." In this situation the building alterations are to the north, the south, the east, and very slightly to the west. The current building is 40 feet at the highest point. The applicant has proposed continuing this height throughout the addition of the building. While this will not increase the height of the building it will create more building area that is over 35 feet. Therefore, the addition would require a variance of 5 feet to maximum height requirement for buildings in the I-I Limited Industrial District (Section 5, F) and a variance from to the Non conforming building section (Section 9, 1), both of which can be achieved through the PUD Amendment (pC #03-25). . PC #03,24- PC Report 09/03/2003 - Page 4 of 7 , . , . . . . , . C-) ( j '. 6. Parking - Does not meet requirement (may meet requirement pending approval of proof of parking) / Does not meet ADA requirement. Parking for Building N would be accommodated through the existing surface parking on the site and through ''Proof of Parking" should it be necessary to add more spaces. Office 23,000 93 Visitors 0 8 Manufacturing 33,000 33 T 0ta1s 56,000 134 The applicant has provided 87 parking spaces, an addition of 40 spaces for this parking area. In an attempt to address the deficit of spaces, the applicant has proposed proof of parking for 47 spaces. However, the plans do not indicate where these 47 spaces would be provided. The plans show Proof of Parking for 615 spaces in the approximate area which were approved in planning cases 03-06 and 03-07. In addition. ADA requirements call for four (4) handicap accessible spaces for lots with 76- 100 spaces. Currently 3 handicap accessible spaces are provided. The applicant will need to provide one additional handicap space and an access aisle for the vehicle which will likely result in the loss of I additional parking space. Therefore, the applicant should provide proof of parking for 48 spaces and the final building plans should include the additional handicap accessible space and the area necessary to access that space. 7. Lighting - Meets Code Requirements Lighting is identified on the photometric plan submitted with the application and is consistent with the Zoning Ordinance. The Zoning Ordinance requires that all lighting be directed away from adjoining lots or public streets and must be hooded so that light is only directed onto the subject property. It appears that the new lighting would only direct light on the new parking area to the south of the building. In addition, this area should be adequately screened by the new landscaping and supplemental landscaping to prevent light from having adverse effects on the adjacent neighborhood. 8. Signage - Plans do not contemplate additional signage. Based on the sign ordinance, the property is in District 6, or those areas on Lexington Avenue north of 1-694 and property zoned Bl. The current signage for this building was approved by staff earlier this year. PC #03,24- PC Report 09/03/2003 - Page 5 of7 . , " . . C) '-') 9. Grading and Utilities. . It appears that the property would be serviced by existing utilities (sewer, water, gas, electric, and telephone). The City Engineer did not note any problems with the plans provided by the applicant. 10. Aesthetics The predominant building materials proposed are face brick, EIFS, glass, and accents of architectural metal panel. The exterior of the building would be consistent with the other buildings currently on the campus and the addition would reflect the materials used in other buildings on the campus which are currently under construction. Staff Recommendation In Planning Case #03-24 staff recommends approval of the Site Plan Review for Building N subject to the following conditions: I. The applicant shall submit to the City a landscape performance bond or other surety for 125% of the cost of materials and installation, valid one full year from the date of installation, prior to the issuance of a building permit. 2. The applicant shall obtain all necessary permits from the Rice Creek Water Shed District, . MPCA, and other governmental entities. 3. The applicant shall comply with the Zoning Code and related municipal ordinances. 4. The applicant shall provide the number of handicapped accessible parking spaces and access aisles required by the State Building Code and ADA requirements. 5. The applicant shall submit final site plans and parking plans, showing proof of parking for Building N and the revised handicapped parking, to the City prior to the issuance of a building permit. 6. The applicant shall verify with Fire Marshal the fire hydrant locations around the building. 7. The applicant shall verify with Fire Marshal if fire alarm panels will remain in current locations. 8. The applicant shall verify with the Fire Marshal if the south entrance is going to be the main entrance. . PC #03,24- PC Report 09/03/2003 - Page 6 of 7 i . " . . . .', () ) Outions 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. , Recommend denial with reasons for denial. If the City denies the petitioners request, " " .it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on August 5, 2003. Pursuant to Minnesota State Statue, the City must act on this request by October 6, 2003 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 4D-I 40-2 40-3 4D-4 Applicant's Description of Request Plan Set for Building N Location Map Letters from Residents PC #03-24- PC Report 09/03/2003 - Page 7 of 7 . " . I . () () . Planning Commission Attachment 4D - 1 . . =t. "'63- 23 I) 'C~63-Z 4- 2) . c.03-25 3) . tf') f) Guidant Corporation Parking Ramp No, I Land Use Application - Description Request August 4, 2003 Description of Request (supplement) Guidant is requesting site plan approval for Parking Ramp No. I. The ramp will be located near t\;1e southwest corner ofthe Guidant campus (re(erto Campus Master Plan P.U,D.). It will replace an existing surface parking lot inunediately south of existing Building 'C'. The ramp will be a concrete structure, 4 levels, with the lowest level partially below grade. The height above grade at the northwest stair core will be approximately 34 feet. The northeast stair/eIevator core will be approximately 44 feet above grade. The exterior will incorporate cast-stone, metal panel and glass, The design builds on the precedent established by the previoUsly approved Training Center project, which is now under construction. The west and south elevations of the ramp wi\l inCllrporate a lattice system to allow for the development of a "grow waIL" The "grow walr' will be planted with vines to aid in the screening of vehicles. Guidant is requesting site plan approval for an addition to Building' N'. Refer to the Campus Ma.<;ter Plan P.U.D. forlocation. The building addition wi\l be a one story, 31,000 square foot, steel structure, matching the existing building height of26 feet. The exterior will incOrporate brick, cast stone, metal panel and glass. The design will be consistent with the Training Center and Building E addition, both of which are under construction. The building wilt house development and assembly of medical device components. The existing portions of the building wi\l be re-c1ad with stucco to follow the design of Building 'F'. Guidant is requesting an amendment to its Campus Master Plan P,U,D. The purpose of the amend1DeIlt is to allow for an addition to existing Building 'N'. To maintain the balance of building area as described in the Campus Master Plan P,U,D., future construction will be reduced in area, RECEIVED AUG - 4 Z003 Page I of I CITY OF ARDeN HIllS ~, . . ,.'~', , 1 ~ / , () " ~ . Planning Commission Attachment 4D - 2 . . . r;...... __....... i Ci)~ <::) <::) - . ~, B I 5 Ii ~! . . i 0 2 ~ @ I~ ~I 0 z 3:: ~ I ~ - -- HI i I 2~~ i UII . .~ en :i I I II :c m Ii r U . 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Attachment 4D - 3 . t\ ". ~r ", ) " , ljl~u 8B #~. .....o-,r;'..'_.-' '~ /S~0 c:::, "'.;.-M..... I e'-'~ .: "",.' ':lll!f c o ~ Q, ~CO ~::E o --I iii" ~1~~ ~f~~ 4;;~~ o...X.....- _~~ :i:8 0'0 N" -4 J.O_ <jz - Q) Q) LL o o o ..- 0 0 0 0 lO 10 II = ..-- Q) CO U 0 (j) o o 10 o . ~gi HHi~i: ~i..."~;;;;~"" (s _$~j'..~; ,gii!;iij1l:E .!!!!!,!~U~.5~ h;i'~3l1 8'O'~8'l ..~~ci.;ft.. ~-~~... ",1 ~ ~~~:;:.5';. ~tt~~U)i!. i- ~~cn~i~!l ro ";8~~f~~i.. 2 &aj!'t:s:~~ ..0 :;:..~ ~ ~g "'::t. CD giiOE..2li: a!l: Ii. <g~g!-a~~~ :~!~6a3~ 0. gi~Jti'i":i: m "'Qic:;s,,"'iOl 2 ~~~~-3~2~ CD u_..:: 91"'.. (I) ~ii~~!!ZiE m g.!:'l!'g~:~ m J'!~~~:iiJ~'ii (I) li:f~~~':;~ C> ~~g~o~i~. >. ~ ...cg'O,1:>"'g -C ;;;li'8i:c8ij.~:2 ~.3.o~~h".!:2 :J oU~!aI>5~Q. o ~lS~o(s~~o~ U "Ore.. ._.", >. ~~"'.~i~lJ=o (1) "'C:~"';;;".,8"J: (f) ~:6u~~;;;1~:> E .,._;1 0<0 g":O ttl ~~S~c;.:i:;6~= [( iijlj~~~~~~u ~Q~"~O!!~-g: "',*ut:g:g-""1;; i[; 1:1 5i~" u~..f'" ~~ Ol:i o~ ::'::'c ~ ~:!~~i~~= ~~;~;g~-~-~ !:~3:[~6~~~ ~~~~~~~i~ oj o o '" CD " .. " o III . -.. ~J I ~ ,- r:;~ ~.). r '" i ) " i l , . Planning Commission . Attachment 4D - 4 . ", FBOri: 5 ..,.,-!JIiojt 1IIi... i { ) FAX NO. 6516049416 ""j Jul. 27 2003 04:03PM P1 . " August 27, 2003 To; Peter Hellegers City Planner City of Arden Hills From: Judith Steom 4476 Arden View Drive Arden Hills Re: Guidant Development. Case #03-23,24 and 2S My husband and I are very concerned about any more Guidant development, particularly a parking ramp - especially if it resulu in any more traffic on Hamline AVenue. I just returned home at 4: 15 pm and the traffic on Hamline is hacked up all the way from 96 to 694. Even on a good day, the traffic coming from County Road F onto Hamline __ north or south-- is an accident waiting to happen as cars exit 694 onto Hamline. I know that many times we and others ha'lll: to wait 10 minutes or more to come out of Arden View Drive onto Hamline. Allowing Cuidant to continue development and therefore continue pouring traffic onto Hamline does not benefit Al'den Hills residenu. This increased traffic has definitely negati'lll:ly affected our lives. ' . . . c ~ " . . Council Attachment 6F -2 . ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 3. 2003 6 . .. top of the building also, which would increase the height slightly. He noted Guidant had . been working with the neighbors to reduce the noise level of the fans. Commissioner Zimmerman asked if all of the mechanicals would be on the roof once the construction was completed. Mr. Brasch replied the existing mechanicals would remain where they were with additional mechanicals on the roof for the new addition. He indicated they were willing to work with the neighbors regarding the noise issue from the fans. Chair Sand closed the public hearing at 8:35 p.m. Commissioner Larson moved, seconded by Commissioner Ricke to recommend approval of Planning Case No. 03-25, Guidant Master Plan PUD (Second) Amendment, 4100 North Hamline Avenue, subject to the two conditions as outlined in staff's September 2, 2003 report. Commissioner Ricke requested a friendly amendment to require Guidant to work with neighbors and staff with respect to the noise issue. The motion carried unanimously (6-0). D. PLANNING CASE #03-24 -, GUIDANT CORPORATION. 4100 HAMUNE AVENUE NORTH. SITE PLAN REVIEW GUIDANT BUILDING N Chair Sand opened the public hearing at 8:37 p.m. . Mr. Hellegers stated applicants were requesting a Site Plan Review for Building N. Staff recommended approval based on the following conditions: 1. The applicant shall submit to the City a landscape performance bond or other surety for 125% of the cost of materials and installation, valid one year from the date of installation, prior to the issuance of a building pennit. 2. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, MPCA, and other governmental entities. 3. The applicant shall comply with the Zoning Code and related municipal ordinances. 4. The applicant shall provide the number of handicapped accessible parking spaces and access aisles required by the State Building Code and ADA requirements. 5. The applicant shall submit final site plans and parking plans, showing proof of parking for Building N and the revised handicapped parking, to the City prior to the issuance of a building permit. 6. The applicant shall verify with Fire Marshal the fire hydrant locations around the building. 7. The applicant shall verify with Fire Marshal if fire alarm panels will remain in current locations. 8. The applicant shall verify with Fire Marshal if the south entrance is going to be the main entrance. . 9. That the applicant shall submit revised floor plan showing the dead end corridor being extended to the outside (north side) not through the storage receiving area per approval of the Building Official. . " . . . ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 3, 2003 7 10. That a fire suppression system to be approved through the Lake Johanna Fire Department and the City of Arden Hills. Chair Sand invited anyone for or against the variance to come forward and make comment. There were no comments made. Chair Sand closed the public hearing at 8:44 p.m. Commissioner Zimmerman moved, seconded by Commissioner Larson to recommend approval of Planning Case No. 03-24, Guidant Site Plan Review for Building N. 4100 North Hamline Avenue, subject to the ten conditions as outlined in staff's September 3, 2003 report. The motion carried unanimously (6-0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Planning Commissioners The Commissioners discussed how the City could be more proactive with respect to development and redevelopment. Mayor Aplikowski noted now that the City was ahnost fully staffed, it would allow Mr. Parrish and other staff members more time to focus on development and redevelopment issues. B. Staff Mr. Hellegers stated the work session for the Zoning Code revisions would be prior to the October I, 2003 Planning Commission meeting at 6:00 p.m. C. Conncil Member Council Member Larson introduced the new City Administrator Michelle Wolfe and updated the Commission on recent City Council actions and TCAAP developments. ADJOURNMENT Commissioner Zimmerman moved, seconded by Commissioner Ricke to adjourn the meeting at 9: 15 p.m. The motion carried unanimously (6-0). . " . . Council Attachment . 6F-3 . -,,' L .' ".,lI~ II t~ } ". I fili I 1\ II II. ij u 11 In ~III!I'I~I Ilill. ~u! ~II!{ . .- Cl Cl 1<[ Ii ~!D I t .'.::::::::::::'::::~~ /_: ,.==--=:~------" . j. -....-.---....t- 1! 1t -- '-'''-- "\', '~ , " , "-'....-" ,z'., , II , " 'Z) ^Y',,- ~'~\" '" ~- i' """\...' ~~I " t(;.,.l "'-_ 0... '-, " i I , ' , ' i "'~;'1 _ Bl l !I llll~~' II III 11m. I .~:i !! l · i J Ii ~~U;I~~. I ~ I. i ~ Ill! ll,!j ~~ ~11.1!11'~~,~li!ll~ I ti"'/ (, t' ,.,.." ',',' ~,., I ;;~// \' ,^ , 'it,.' " /-,,' ~,;",<_./, /" . ""'. ,'" '" ~)!':';"" \ "r',.:; "-";;~" I ,,,I{;11 I", .... I ',,'tJl-t' .- 'ivll! '':f;'" '" . 1\:, ",,' . fe'" ' ~y'i I,'" \'aJ""!' "y't , L' I t l!.il'l ~,,' I' !1l11 !mll i~ II' i"I.l' i 11 j ~l p. '.I.'I~"lll .!' :jl ! ~ " ,j ,.f~:..!. .. .:J, .1" III llr I~II ~ ~J .i~1 . , , I", . l >> .',' . '. ,. t t I "it : ----I . II i : I ..h.., \ . \ \ J e ! l'i i ! ~ I '. "',,- , "" ", ') ,-" ^,>" '> " ", 13 '''-. ~ . , . 6)' I, il II 51 ~ 111'11 jl ,1 "I ~ ..... 1'1 1;/ -i il . 1~i11 j 0 I. b ! 1ii!1 ii~~ I ! Ill! I .1, Ii ..... '" i; i <( ~il Ii . 1:1 I 'n \ :idil ~ - ',@' r ~ , '. , ~ ~ "'. , 10 ! li@IJ ! 0- ~il1 :1"11 !it . I ,*",~ : : j i, I I! 1 II ti ,'Tlr~ i!, ~ ' . ! I · o "~~, t;:t;;.t,; .,,',1" I ~J'i, , ~ ill .i 0 ',!~'i I: I ~; D, ~: 1,. ! i ~I '! ~U:c.~ 1 . li W _ ,-+}utj(!) , it., ..0....." - .. fflL, %,,. I . r--~--'" TI~n'J~ ~1[lli' ,t : : Ii '~"!t lf~i=.'!;' Jl-~ "1:1""--- ~- . J~:- -_~ ~P" ~.... ~_~~___-C"' ~~... .. ,_ " . ..,.,..,.".,_"'....'n'..~" _..",..,.m_~ ~.._.- ----.-.-.'------ ....". '~.'-""'--"""'- 4 i 0- -~" I ~ 10: 't j0 ,,;. o o o o o o 0 IEll " lam , IiI! I z o ~ ji'j ..... w :l: I- :::> o V> '1 ~! !:! li. /Ii * ,:1 ~~ ~I U III j S~ '" u 0: '" 5i II J 'I , , . ", II~ ~U j iTm !! HII! I ili II "I ,;,1 II~I ~llIll', ~IJ : l,ll' ,:1,1:1:,\ 11L ,lll 'Lcdl I~ I . . c: o '.p .'.- ""C ""C CO .. :z .. C) c:' ....:7 "'d ..... ; , ___i ::s aj ~ . . -- ~ ~HILLS MEMORANDUM DATE: Agenda Item 8.A. September 22, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Brenda Holden Council Member Gregg Larson Council Member Lois Rem \ J\ ~ p Michelle Wolfe, City Administrator~'-"\ Anthorize Participation in Ramsey Connty Bnsiness Information and Technology Initiative FROM: SUBJECT: ENCLOSURES: 1. Draft Proposal from Ramsey County Overview: on September II, 2003, I attended a meeting sponsored by Ramsey County regarding the Business Information and Technology Initiative. County Board Chair, Jim McDonough, and County Manager, PaUl Kirkwold, presented the project proposal (draft attached). The purpose of the project is: · AsseSs the feasibility, opportunities, and risks of implementing a joint business information and technology effort, and · Develop and implement, as agreed to by the partners, a business plan and schedule for implementation of a joint effort serving the needs of participating units of government in Ramsey County. The Cllunty is proceeding with this project at this time because of the many challenges currently faced by local government, including fmancial constraints, expectations of the consumer,' changing workforce, and potential of technology. Two options for participation have been proposed: participate as a partner in the design and implementation of the study, and/or participate in the development and implementation of outcomes agreed to by the partners. The project structure envisions three major entities: Ramsey County Board of Commissioners, Cities/Municipalities, and School Boards. The policy board for each of these entities woUld authorize participation in the study, receive and make decisions on study results and recommendations/strategies, and approve a memorandum of understanding for implementation. , Memo City Council Committees & Appointments Page 2 . A Project Management Committee would be created to approve the project charter, oversee study progress, authorize staff participation, accept reports from the business information and technology teams, and approve a final report including recommendations/strategies. I would represent Arden Hills on the Project Management Committee. The Project Manager, who will report to the Project Management Committee, will be Mary Mahoney from Ramsey County. The Project Manager will oversee the design and implementation of the project, provide regular progress reports on findings, develop the final study report and recommendations, and develop the business and implementation plan. Two teams will then be set up to carry out much of the technical work. The Business Information Team and the Technology Team will assist in desigu and implementation of the study, participate as sponsors on work: groups, review deliverables prepared by project work groups, and review and make recommendations regarding the fmal report. Several work: groups will be formed to investigate and prepare reports in response to specific subject matter assigmnents from the Business Information and/or Technology Teams. It is anticipated that Aaron Parrish will participate on one of the teams. Summary: Ramsey County is providing a senior staff member to serve as project manager. and will cover . the costs of the study. Participating partners will have no up-front costs other than staff time. It is my recommendation that we participate so that we are represented and have some say in the final outcome. If at any time we are not comfortable with the direction of the stUdy, if it is taking up too much staff time, or any other concerns arise, we will report to Council and re-evaluate our participation level. Requested Action: Authorize City staff to participate in the Ramsey County Business Information and Technology Initiative. l\Earth\AdminICity AdministralorlMemo\2003109-22'03 Memo 10 Council- Ramsey County IT Study,doc . . . . Prooosal: Joint Entity - Business Information Management and Technology Services Proiect Summary: Ramsey County will facilitate with the support and participation of1heRamsey County league of local Governments and the City of SI. Paul, a study of the feasibility, opportunities, costs, and risks of developing a joint business information management and technology entity to provide services to meet the business needs of participating units of government and prepare as indicated by the study, a plan for the design and implementation of such a joint entity. Prolect Goal: Create a joint entity to support the business information management and technology needs of Ramsey County and participating citiesJmunicipalities. Hvootheses: 1) A joint entity providing services to participating units of government can provide a cost efficient and effective alternative to separate management and delivery of current services; 2) Development and ownership of a joint entity can increase the partner/owner access to new/enhanced ,technical alternatives to meet business needs; Assu~ptlons ( for the purpose of the study): 1) The services provided through the joint entity would be financed through fees from partners/owners and other purchasers; 2) The entity will be jointly owned and managed by partners. Services may be available to other units of govemment who wish to purchase services but not participate in the ownership/management of the entity. Process: The County Board will invite the other local Governments to participate with the county in a study of the feasibility, opportunities, risks, and costs of implementing a jointly owned and managed entity for the provision of business information management and technology services to participating units of govemment. Participating entities will provide policy oversight and direction for the development of this project through the designation of a representative to serve on a jOint Project Management Committee. Participating entities will commit time and resources of business and technical staff to the investigation and development of this project. " " The County will commit the resources of a senior staff member to serve as Project ManagerlFacilitator to oversee the design and development of the project, The Project Manager will be responsible for developing and implementing a project structure, work plan and timeline for approVal by representatives assigned by participating elected officials. The Project Manager will be responsible for providing regular reports to elected officials and Senior Management staff on the progress and fmdings of this effort. The Project Manager will also be responsible for developing a final report and proposed implementation plan to policy makers. To avoid the appearance of conflict of interest during the investigation, design and review process the Project ManagerlFacilitator will not have a role in the new entity created as the result of this effort, Within 90 days of initiation, the parties agreeing to participate will enter into an agreement specifying the scope and goals of the project, committing staff resources/time to the project and establishing a work plan and timeline. Silseth, Pang 4-om: nt: 0: Subject: Silseth, Pang Thursday, October 09, 2003 4:26 PM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell); Ramsey Co, Sherriff's; Startribune October 14, 2003 Agenda 1iVI".~ Eill lO'14'03.doc (133 KB) Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci.arden.hills.mn.us e. - 1