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MoDday, October 10,2003
Agenda
(1'/te times may vary depending upmt lehgth efrliscus#on)
1. Call to Order
D.EPAlt1'MBNT
2. COMMUNITY DEVELOPMENT
A. TeAAP Vision & Goal&and Initiation of phase m
Planning
B. TeAAP Interim DeveIopmentAgrecment Amendment
3. FINANCE
4. OPERATIONS It ~ANU:
A. Karth Lake Pumping Project Pinancing Options ,
B. 2004 PMP Street Vacations
C. Ramsey County ,oint M~Facility Agreement
S. ADMINISTRATION .
CITY COUNCIL REPORTS
A. Council Member Holden
B. Council Member Larson
C. Council Member Rem
D. Council Member Grant
E. Mayor Aplikowsid
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STAFF
~ Parrish
~ Parrish.
Thomas ,. Moon:
Aaron Patrish .
1etty Filla
AaronPmish' .
Michelle wotie
.._~.'t_" ;~_..
TIME
4:45
5:45
7:15,
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EN HILLS
MEMORANDUM
DATE:
Agenda Item 2.A.
October 15, 2003
TO:
Mayor and Council
Michelle Wolfe, City Administrator
(ii)
FROM:
Aaron Parrish, Director of Community Development! Asst City Admin,
SUBJECT:
TCAAP Vision and Goals and Initiation of Phase III Planning
ENCLOSURES:
I. Vision and Goals Based on Advisory Panel Input
Overview
Attached for Council review and discussion is the latest draft of the Vision and Goals for
TCAAP based on input from the TCAAP Master Planning Advisory Panel. While some changes
have been made, from staffs perspective they document is not radically different John
Shardlow will be at the meeting with a graphic outline the draft originally sent by Council to the
Advisory Panel and the current draft, Additional input provided by the Advisory Panel will also
be presented,
In addition to a presentation of the Vision and Goals, DSU will provide a brief update on the
initiation and approach for phase III of the planning,
Requested Action
I. Provided for discussion purposes
,
. DEFINITIONS:
TCMP - The entire 2,370 acres of the Twin Cities Army Ammunitions Property in
Arden Hills, This area is called TCAAP/AHATS by the Army,
TCMP excess property - The 774 acres of the TCAAP site which are being excessed by
the Army,
A VISION FOR THE FUTURE OF THE TWIN CITIES ARMY AMMUNITIONS
PROPERTY (TCAAP) IN ARDEN HILLS:
The redevelopment of the TCAAP excess property will both harmoniously expand and
strategically complement and enhance the Arden Hills' community and region, by
building on the legacy and foundation ofthe Vento Re-use Master Plan, the TCAAP
Framework Plan, the Arden Hills Comprehensive Plan, and related documents.
GOALS FOR THE RE-USE OF THE TCAAP PROPERTY:
General Goals:
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I, To return this land to private and local civic ownership, after more than a half of a
century of service to the Federal Government.
2, To realize a plan for the reuse ofthe TCAAP property that is equal to the
magnitude of opportunities that it represents to the corrununity.
3. To continue an open and forthright exchange of information among the
Department of the Army, BTK and the City and Development Team regarding
pollution levels to support clear and fair negotiations regarding the respective
responsibilities for clean up costs.
4. To build on the foundations of the Vento Corrunittee Reutilization Plan, TCAAP
Framework Plan, and the Arden Hills Comprehensive Plan, but also reflect the
flexibility to design in closer concert with the opportunities and constraints
presented by the site,
5, To implement a development plan that responds to the realities associated with
the pollution on the property and that ensures the health and safety of future
residents and visitors by carefully matching proposed land uses with appropriate
levels of clean up,
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I
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The Planning Process:
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I, To conduct a planning process that is open, inclusive and respectful, with strong
and sustained communication with the general public and all of the many
agencies, jurisdictions, organizations and individuals that have an interest in the
future of the TCAAP site,
2. To assist all ofthe participants in their efforts to understand this complicated and
multi-faceted process.
3, To respectfully communicate to all of the other parties those decisions that are
ultimately tbe responsibility of the Arden Hills City CounciL
The Development Process:
1. To maintain a strong working relationship with the Development Partner, based
on mutual respect and trust.
2, To create a development plan that pays the full costs of all infrastructure
improvements solely related to serving the development, and thus avoid any
adverse effect on the taxpayers of Arden Hills and neighboring communities.
3, To establish a strong, but flexible Disposition and Development Agreements, that .
will ensure a solid commitment to the elements and features that are critically
important to Arden Hills, while accommodating the flexibility necessary to
respond to changing circumstances, opportunities and constraints.
Land Use and Housing (for the TCAAP excess property):
1, To achieve a development consisting of a strategic mixture of business,
residential, parks, trails and open spaces, and other civic uses, selected from a
series of alternatives, and determined to be the best available to the sub-region
[defined as the 1-35W Corridor Communities], with Arden Hills having the final
authority in the decision-making process,
2. To incorporate office and light industrial uses, but not heavy, truck or rail
intensive businesses, or business dependent on extensive outdoor storage of either
raw materials or finished goods.
3. To take full advantage of the opportunities for exceptional regional access and
visibility to 1-35W and other major transportation corridors for the development
of high valued uses that can take maximum advantage of these key locations,
4. To locate a variety of housing types within neighborhoods that are planned and
designed to foster community and that are well served by local streets, trails, local
parks and natural areas,
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5, To detennine the specific mixture of housing types, styles, and values after
carefully evaluating a variety of options and the distinct ways that each responds
first to the existing character of Arden Hills and the demand represented by
current Arden Hills residents and employees, then to new residents and employees
of new and expanding businesses to be established within the area and the broader
Metropolitan market.
6, To accommodate the amount and type of retail development within the project
that can bc sustained and will provide service to local businesses and residents.
7. To anticipate the impact that redevelopment of the excess property will have on
adjacent land and plan to minimize adverse effects accordingly.
Parks, Trails, and Open Space (for the TCAAP site):
I, Provide a balance of active and passive public open spaces that respect and take
advantage of natural site topography and features,
2. To provide for a mix of public recreation types, including adequate neighborbood,
community and regional parks,
3, Develop pedestrian and bike trails throughout the site and link them to other trail
systems, both within and beyond Arden Hills.
4, Seek out and consider for development recreational spaces and facilities that are
unique to the community and anticipate future demographic needs,
5, Pursue the creation of a joint athletic facility and recreational complex.
Transportation:
I, To accommodate the significant demands on the regional transportation system
that the full development ofthe TCAAP excess property will generate. To work
with leaders from all levels of government to support improvements to the
regional transportation system that are necessary to overcome existing
deficiencies and serve the needs of new development.
2, To detennine traffic service needs of the TCAAP excess site and make certain
that an effective level of service is provided, The City will support the solution for
providing access to 1-35W from the property that is also best for the sub-region.
3. To provide excellent north-south movement to serve the redevelopment ofthe
excess property and the best available east-west movement via the local street
system, given the site's constraints,
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4, To carefully evaluate the transportation improvements to serve TCAAP in the .
context of the surrounding local and regional street network and to make strategic
linkages to these networks.
5. To provide a network of pedestrian and bicycle trails, parks and open spaces that
create strong linkages throughout the TCAAP excess property and make
connections to surrounding regional and local trails and open spaces,
Environment:
L To make the re-use ofthe TCAAP excess property a tangible means by which
several decades of pollution can be remediated,
2, To transform the existing land use and development pattern at the TCAAP excess
property, reclaiming impervious surfaces and reestablishing natural environmental
systems.
3. To make a significant commitment to establishing a healthy urban forest within
the TCAAP excess property and to establishing and conserving more natural
drainage systems and wildlife habitat.
4. To emulate the best available models for the environmental transformation of
other brownfield properties in the Re-Use Master Plan for the TCAAP excess
property,
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5, To conserve and enhance protection of the TCAAP site's unique wildlife and
plant species, surface water and wetland resources, and other unique topographic
features.
6, To ensure that if a north-south roadway is determined to be necessary for the
successful development of the TCAAP excess property, then that roadway will be
designed and constructed in an ecologically sensitive manner and provide for
adequate movement of wildlife through the wildlife corridor depicted in the Vento
Plan,
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. Community Character and Identity:
I, To establish a distinct identity and character for the TCAAP site that reflects both
the importance ofthe property's history and the community's hopes for its future,
2, To establish and enforce a comprehensive set of design standards to ensure the
full and sustained realization of the desired image and character.
3. To extend the natural systems and vistas that exist on the undeveloped east side of
the TCAAP site into the redevelopment area through the Re-Use Master Plan,
4, To exhibit superior urban design, landscaping and site planning and include a
high level of natural and man-made amenities in the development ofthe TCAAP
excess property,
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EN HILLS
MEMORANDUM
DATE:
October 15, 2003
Agenda Item 2.B.
TO:
Mayor and Council
Michelle Wolfe, City Administrator
Aaron Parrish, Director of Community Development! Asst. City Admin. (}
FROM:
SUBJECT:
Interim Developmellt Agreement Amendment
ENCI.OSURES:
1. Draft Interim Development Agreement Amendment
Overview
After a year of more detailed analysis, working with the City on dealing with issues relative to
TCAAP, and the upcoming expenditure of significant funds, the Development Team has
indicated an interest in amending the Interim Development Agreement. Aside from a number of
housekeeping items (we know a lot more now then we did then) the primary purpose of the
amendment is to provide CRR greater certainty that if the City proceeds with the acquisition of
the property, they will indeed be the master developer, This of course is predicated on the two
parties coming to terms on a Disposition and Development Agreement within the term of the
interim agreement.
A copy of the revised agreement is attached for your review, A copy comparing the differences
between the approved agreement and the proposed amendment will be forwarded via e-mail
prior to the Work Session. Aside from providing the Development Team with master developer
status, the agreement also provides the City with more flexibility in the land use planning process
and allows us to update and revise our project budget. Since we are still waiting for a few
estimates, the budget is not final at this point.
Requested Action
1. Provided for discussion purposes
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DRAFT #10
INTERIM AGREEMENT
1.0 Parties. THIS INTERIM AGREEMENT is dated the 26th day of August, 2002,
and is entered into by and between the City of Arden Hills, a Minnesota statutory city
(herein "City") and CRR, LLC, a Delaware limited liability company ("Developer"),
2.0 Recitals.
A. WHEREAS, the Twin City Army Ammunition Plant ("TCAAP Site") is
located in Ramsey County and within the corporate boundaries of the City;
B. WHEREAS, a re-utilization plan for the TCAAP Site has been prepared;
generally illustrates a major area of continuing control and use by the
Minnesota Army National Guard, an area for open space and recreational
use, and an area for residential and commercial use; and is commonly
known as the "Vento Reuse Plan" which is attached hereto as Exhibit A;
C,
WHEREAS, the U.S. Department of the Army has determined that
approximately 774 acres (the "Excess Area") of the TCAAP Site are no
longer necessary for U.S. Army purposes, and has reported to the General
Services Administration ("GSA") that the Excess Area is available for
distribution;
D. WHEREAS, the City anticipates that the Excess Area will be conveyed in
the following manner:
1. To the City: 621 Acres ("AH Reuse Area") as depicted on Exhibit
B;
2. To Ramsey County: 113 acres ("Rice Creek Corridor Area")
3, To the Minnesota Department of Natural Resources: 40 acres
("DNR Area");
E.
WHEREAS, the DNR Area should bc integrated with other uses within the
AH Reuse Area pursuant to a land use plan and an infrastructure plan so
that property values can be maintained and/or enhanced and so that the
DNR Area will be developed in a manner that is compatible with other uses
in the AH Reuse Area;
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F,
WHEREAS, the parties agree that those areas of the TCAAP Site which
are under the control of the Minnesota Army National Guard, and which
are illustrated as potential development areas on the Vento Reuse Plan
should be taken into consideration when adopting a land use plan and an
infrastructure plan for the AH Reuse Area, even though the Minnesota
Army National Guard will continue to use and control such areas for an
indefinite period of time;
G. WHEREAS, the parties agree that the AH Reuse Area will be developed
pursuant to the Vento Reuse Plan, but acknowledge that the Vento Reuse
Plan is a broad framework for development which may need to be refined
when the environmental remediation analysis and more detailed land use
and infrastructure planning for the AH Reuse Area is completed;
H. WHEREAS, the City has expressed its willingness to select the Developer
to be the Master Developer for the redevelopment of the AH ReUse Area,
subject to the satisfactory completion by Developer of its obligations
pursuant to this Interim Agreement, and further subject to the terms and
conditions of a Disposition and Development Agreement ("DDA");
I.
WHEREAS, Developer, at its sole cost and expense, has agreed to assist
the City in obtaining a transfer of the AH ReUSe Area from the GSA and to
undertake an extensive environmental analysis of the AH Reuse Area in
order to determine if it is economically feasible to proceed with
environmental remediation and redevelopment; and
J. . WHEREAS, the parties wish to enter into an Interim Agreement which
describes the obligations of the parties relating to the transfer of the AH
Reuse Area, the environmental survey and analysis of the AH Reuse Area,
the preparation of a DDA which would become effective upon transfer of
the AH Reuse Area to the City and the preparation of an Amendment to the
City's Comprehensive Land Use Plan and official controls for the TCAAP
Site ("Comprehensive Plan Amendment").
NOW, THEREFORE, in reliance upon and in consideration of the mutual undertakings
herein expressed, City and Developer agree to the following terms and conditions:
3.0
Guidin!! Principles. The parties acknowledge that the transfer of the AH Reuse
Area; the environmental survey of the AH Reuse Area; the preparation of a land
use and infrastructure plan; and the negotiation of the DDA will be a complex and
expensive undertaking which will require the cooperation of the parties and the
coordination of activities in order to achieve common goals in a cost effective
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manner. Therefore, the parties agree that throughout the term of this Interim
Agreement, their conduct will be governed by the following general principles:
A. Cooperation with each other and sharing of all information obtained in
connection with the tasks defined herein;
B. Full disclosure of activities and dealings with third parties;
C. Accomplishment oftasks in a timely manner; and
D. A voidance of cost duplications.
E. Pursuit of common goals.
F. Compliance with the general development guidelines illustrated on the
Vento Reuse Plan.
4.0 Major Tasks. The following major tasks shall be undertaken and completed by
the parties during the term of this Interim Agreement or any extension thereof.
A.
Ne!!:otiated or Le!!:islative Transfer ofthe AH Reuse Area.
I. Developer Obli!!:ations. Developer shall accomplish the following
tasks:
a. Coordinate meetings between the City and GSA regarding
negotiation of a non-competitive land transfer agreement.
b. Coordinate the negotiations of the parties with the United
States Department of Defense, Department of the Army
("Army") to minimize the institutional controls and deed
restrictions which would be incompatible with the City's
proposed Comprehensive Plan Amendment.
c. Coordinate the negotiations of the parties with the Minnesota
Army National Guard to meet their needs efficiently and
economically.
d. Formulate and implement strategy to ensure support of
Minnesota's Congressional Delegation.
e.
Advise the City of the status of all negotiations with various
agencies and parties through regular progress reports.
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2.
Otv Obli!!:ations. The City shall accomplish the following tasks:
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a. Participate in negotiations and review and comment on any
proposed agreements.
b. Advise the Developer of the status of all negotiations with
various agencies and parties through regular progress reports.
B. Environmental Analvsis of the AH Reuse Area.
1. Developer Oblil!:ations. Developer shall accomplish the following
tasks:
a. Coordinate negotiations with state and federal regulators to
determine remediation standards which are acceptable to the
parties.
b.
Ascertain the status of the Army's remediation efforts and
coordinate negotiations with the Army for the transfer of
remediation responsibility if deemed necessary or appropriate
by the parties.
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c. Compile feasibility studies encompassing environmental,
demolition, infrastructure, market and open space issues in
sufficient detail to permit the City to reasonable proceed in
the development of a comprehensive plan and official
controls, which will be applicable to the AH Reuse Area.
d. Work with insurance carriers to II1anageenvironmental risks
and costs through specific pollution liability policies, and in a
manner that does not expose the City to future environmental
clean-up costs.
e. Coordinate financial arrangements and insurance liability to
maximize financing feasibility for redevelopment.
2.
Citv Obli!!:ations. City shall provide Developer with environmental
data which City has for the AH Reuse Area or which may be
developed as part of the preparation of the City's Comprehensive
Plan Amendment and Infrastructure Plan.
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C.
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Preparation of Land Use and Infrastructure Plan.
1. Developer Oblil!:ations. Developer shall accomplish the following
tasks:
a. Collect and analyze site data including:
(1) TCAAP Site information sources to identify existing
conditions.
(2) Building inspection and infrastructure systems
surveys, including location, verification, inventory,
and TCAAP Site condition evaluations.
(3) Research and field investigation results to identify
system conditions, capacities and constraining
elements of infrastructure as well as possihle
opportunities for expanded service.
b.
Review and Comment. Review and comment on drafts of
the City's Comprehensive Plan AII1endment and
Infrastructure Plans as well as the City's economic impact
study relative to possible infrastructure financing.
2. Citv Oblil!:ations. The City shall accomplish the following tasks:
a. Planninl!: Consultant. City shall prepare an RFQ and retain a
planning consultant who shall prepare a Comprehensive Plan
Amendment and Infrastructure Plan for the TCAAP Site to
include the following elements:
(1) Official Controls, Design Guidelines, and related
regulatory changes to ensure implementation of the
Comprehensive Plan Amendment.
(2) Transportation analysis and study.
(3) Preliminary layout of infrastructure (street, sewer,
water, and storm water).
b.
Financial Consultant. Retain financial consultant to provide
an economic impact study for the construction and payment
of public infrastructure improvements for the AH Reuse Area.
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c.
Comprehensive Plan Amendment. Submit Comprehensive
Plan Amendment to Metropolitan Council for review and
approval.
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d. Public Input. Retain the University of Minnesota Design
Center for the American Urban Landscape to conduct
community meetings regarding the reuse of the AH Reuse
Area.
e. Analvtical Data. Review and comment on data collected and
analyzed by Developer.
f. Reservation ofRi!!:hts. The City reserves the right to make
final decisions, as it deems appropriate, in regard to the
content of Official Controls, Design Guidelines,
Infrastructure Layout, and Comprehensive Plan Amendments
applicable to the development of the excess area.
D. Disposition and Development A!!:reement.
1.
Master Develooment Status. Provided that the City successfully
negotiates the transfer of property from the Federal Government for
all or a portion of the AH Reuse Area, and further provided that the
Developer is not in default under the provisions of this Interim
Agreement or any amendments thereto, the City shall grant
Developer the exclusive right to develop the AH Reuse Area, subject
to the terms and conditions of the DDA. This exclusive right to
develop is granted by the City in consideration for the financial
commitment of Developer to date and in the future.
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2. Rel!:ular Meetinl!:s. The parties shall conduct regularly scheduled
meetings until the initial draft of the DDA is prepared and
subsequent meetings as necessary to incorporate data obtained
during the environmental analysis of the AH Reuse Area and the
preparation of the City's Comprehensive Plan Amendment and
Infrastructure Plans.
5.0 Access for Environmental Survey. Subject to receipt of approval from the
Federal Government and the Minnesota Army National Guard, and subject to
compliance with the following terms and conditions, Developer shall have the
right to enter the AH Reuse Area for the purposes of inspections and tests:
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A.
Developer shall pay for all testing, inspections, studies, or surveys of the
AH Reuse Area. Developer shall keep the AH Reuse Area free and clear of
all liens and shall repair any damage to the AH Reuse Area that is caused
by or in any way connected with said tests, inspections, studies, or surveys.
B. Developer shall submit to the City a list of persons and businesses who
shall work on the AH Reuse Area.
C. Developer shall be responsible for initiating, maintaining, and supervising
all safety precautions and programs in connection with any testing work on
the AH Reuse Area as required by the federal government or the City.
D. Developer shall give all notices and comply with all applicable laws,
ordinances, rules, regulations, and lawful orders of any public authority
bearing on the safety of persons or property or their protection from
damages, injury or loss.
E.
Developer shall indemnify and hold the City harmless for any damages
caused by Developer's entry onto the AH Reuse Area. Developer shall
provide City with a Certificate ofInsurance indicating that Developer is
insured for such risks.
F. Comply with other obligations for the AHReuse Area access as may be
imposed by the federal government.
6.0 Citv Costs. Subject to the provisions of Section 6.0.(C), Developer shall
reimburse the City for all costs which the City incurs during the term of this
Interim Agreement in the discharge of the duties hereby iIl1posed on the City
including, but not limited to, engineering, legal, and planning consultants; and
administrative time and expenses incurred by the City; and where deemed
appropriate by the City Council, travel incurred by City Officials occasioned by
attending meetings with third parties at Developer's request (all herein
"Reimbursable Expenses"). The City's estimated budget for reimbursable
expenses and billing rates is attached as Exhibit C. Changes to estimated budgets
shall be approved by the Developer and the City Administrator.
A.
Restricted Account. Upon execution of this Interim Agreement,
Developer shall deposit $100,000 with City which shall be placed in a
restricted account and may only be used by City for reimbursable expenses.
Prior to making a draw on a restricted account, City shall notify Developer.
The notice shall include a documentation of costs incurred. Each time the
balance in the restricted account drops below $50,000, Developer shall
deposit an additional $50,000.
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B.
Avoidance of Duplication. City agrees to keep Developer apprised of the
type of reimbursable expenses which are being incurred so that each party
can attempt to avoid a duplication of services and expenses; provided that,
the City, in its sole discretion, may determine which reimbursable costs are
necessary for the City to incur in order to satisfy its obligations pursuant to
the terms of this Interim Agreement.
C. Develooer ReimburseIl1ent. If this Interim Agreement is terminated by
the City pursuant to the provisions of Section 8.0.(B)(I), and the City,
within three (3) years of such termination, selects another non-
govetnIl1ental or private sector entity to plan, evaluate or develop all or a
major portion ofthe AH Reuse Area, the City shall reimburse the
Developer for all or that portion of the planning consultant costs identified
on Exhibit C under the captions "DSU" or "URS Inc. - Planning" which
have been incurred.
7.0
Limitations. This Interim Agreement does not constitute a disposition of property
or any waiver of the exercise of control by the City. Execution of this Interim
Agreement by the City is merely an agreement to enter into a period of exclusive
negotiations according to the terms hereof, reserving discretion of final approval to
the City as to any Disposition and Development Agreement and all proceedings
and decisions in connection therewith. The City and Developer understand that
the property in question is currently owned by the United States Government and
that the purpose of this Interim Agreement is to assist in negotiations with said
Government to have the site conveyed to the City on terms and conditions
favorable to the City and for the purposes outlined in this Interim Agreement or as
may be described in a final Disposition and Development Agreement.
8.0 Term of Al!:reement. This Interim Agreement shall continue from the date hereof
until August 31,2005, unless terminated at an earlier date as hereinafter provided,
or extended by mutual consent of the parties.
A. Developer Non-feasibilitv DeterIl1ination. If at any time the Developer
determines that the development of the AH Reuse Area is not feasible for
any of the following reasons, Developer can terminate this Interim
Agreement in its sole discretion:
1. Inability to negotiate with government agencies under economical
terms for the disposition and remediation of the AH Reuse Area.
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9.0
2.
Discovery of environmental conditions not currently anticipated and
remediation costs associated therewith which would make the
development not economically feasible.
3. Failure of the City to adopt a Comprehensive Plan Amendment for
the AH Reuse Area.
4. Determination that private development of the AH Reuse Area by
Developer is not feasible.
5. Failure to secure governmental approvals which would allow
environmental remediation and redevelopment to occur.
6. Failure of Developer and City to agree to proceed with each step of
the proposed planning process, as outlined on Exhibit D attached
hereto.
B.
Citv Best Interest Determination. If, at any tiIl1e, the City determines that
it is not in the best interest of the City to obtain the AH Reuse Area for any
of the following reasons, City can terminate this Interim Agreement in its
sole discretion:
1. Actions or circumstances which would expose the City to
unacceptable environmental remediation risks.
2. Failure of Developer to propose a land development plan for the AH
Reuse Area that is consistent with the City's Comprehensive Plan
Amendment for the AH Reuse Area.
3. Failure of City and Developer to agree to proceed with each step of
the proposed planning process, as outlined on Exhibit D attached
hereto.
C. Default. If Developer fails to perform its obligations under Section 6.0, the
City may serve Notice of Default upon the Developer, by certified mail,
return receipt requested. The Developer shall have thirty (30) days from
the date of the Notice of Default to cure the default or the City may
terminate this Interim Agreement. Termination for default pursuant to this
section shall not obligate the City to make reimbursements pursuant to
Section 6.0.(C).
Notice and Correspondence. Any notice required to be given to either party
shall be in writing and deemed given if personally delivered upon the other party;
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or if deposited in the United States mail and sent certified mail, return receipt .
requested, postage prepaid and addressed to the other party at the address set forth
below; or if sent via facsimile transmission during normal business hours to the
party to which notice is given at the telephone number listed for fax transmission.
A. Developer. Notices to Developer shall be addressed to the parties:
1. Bart Rehbein
President
Glenn Rehbein Companies
8651 Naples Street, N.E.
Blaine, Minnesota 55449
2. Kent M. Carlson
Vice President of Development
Ryan Companies US, Inc.
50 South Tenth Street, Suite 300
Minneapolis, Minnesota 55403-2012
3.
Daniel A. Blake
Centex Homes
12400 White Water Drive, Suite 120
Minnetonka, Minnesota 55343
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B. Citv. Notices to the City shall be addressed to the following party:
1. Ms. Michelle Wolfe
City Administrator
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
10.0 Entire A!!:reement. This Interim Agreement contains the entire agreement of the
parties with respect to the matters covered by this Interim Agreement and no other
statement or representation by any employee, officer or agent of any party, which
is not contained in this Interim Agreement, shall be binding or valid.
1 1.0 Modification. This Interim Agreement is not subject to modification except in
writing.
12.0 Interpretation. This Interim Agreement has been negotiated by and between the .
representatives of both parties, all persons knowledgeable in the subject matter of
this Interim Agreement, and each party had the opportunity to have the Interim
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Agreement reviewed and drafted by their respective legal counsel. Accordingly,
any rule oflaw or legal decision that would require interpretation of any
ambiguities in this Interim Agreement against the party that has drafted it is not
applicable and is waived. The provisions of this Interim Agreement shall be
interpreted in a reasonable manner to effect the purpose of the parties and this
Interim Agreement.
13.0
Captions. Titles or captions of sections and paragraphs contained in this Interim
Agreement are inserted only as a matter of convenience and for reference, and in
no way define, limit, extend or describe the scope of this Interim Agreement or the
intent of any provisions.
14.0
Relationship of Parties. Nothing in this Interim Agreement shall create a joint
venture, partnership, or principal-agent relationship between the parties.
15.0 Waiver. No waiver of any right or obligation of either party hereto shall be
effective unless in a writing, specifying such waiver, executed by the party against
whom such waiver is sought to be enforced. A waiver by either party of any of its
rights under this Interim Agreement on any occasion shall not be a bar to thc
exercise of the same right on any subsequent occasion or of any other right at the
time.
16.0 Counterparts. This Interim Agreement may be executed in two counterparts,
each of which shall be deemed an original, but both of which shall be deemed to
constitute one and the same instrument.
17.0 Attornev's Fees. In the event of any controversy, claim or dispute relating to this
Interim Agreement, or the breach or interpretation thereof, each party shall bear its
own costs.
18.0 Further Assurances. The parties each agree to make, execute and deliver such
other documents, and to undertake such other and further acts, as may be
reasonably necessary to carry out the intent of this Interim Agreement.
19.0 Exhibits. The following listed exhibits are attached hereto and incorporated
herein.
A. Exhibit A - Vento Reuse Plan.
B. Exhibit B - AH Reuse Area.
C.
Exhibit C - City Budget.
11
D.
Exhibit D - Proposed Planning Process.
20.0 Time of Essence. Time is hereby declared to be of the essence of this Interim
Agreement and each and every provision hereto.
21.0 Non-Assil!:nabilitv. Developer may not assign their interests in this Interim
Agreement without consent of the City, which shall not be unreasonably withheld.
IN WITNESS WHEREOF, the parties have hereunto set their hands the day and
year first above written.
DEVELOPER: CRR,LLC
A MINNESOTA LIMITED LIABILITY
COMPANY
By
Printed Name:
Title:
STATE OF MINNESOTA)
COUNTY OF
)ss
)
, before me, a Notary Public
, a , and
he executed the same by
On this _ day of
within and for said county, personally appeared
executed the foregoing instrument and acknowledged that
authority of and on behalf of CRR, LLC.
Notary Public
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
[SIGNATURES CONTINUED ON FOLLOWING PAGE]
12
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.
.
.
CITY OF ARDEN HILLS
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
STATE OF MINNESOTA )
)ss
COUNTY OF )
On this ~ day of " before me, a Notary Public within
and for said county, personally appeared Beverly Aplikowski and Michelle Wolfe, to me
known to be the Mayor and City Administrator, for the City of Arden Hills and they
executed the foregoing instrument and acknowledged that the instrument was executed
. by authority of and on behalf of the City of Arden Hills.
Notary Public
F:\iisers\Jailiee'Jeiry\Ardcn Hlils\TCAAP\Inlerim Agreement _ Draft #JOdoc
OCtobcr 15,2003 (2:58PM)
.
13
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~
EN HILLS
MEMORANDUM
DATE:
Agenda Item 4.A
October 14,2003
TO:
Mayor and Council
Michelle Wolfe, City Administrator
FROM:
@
Aaron Parrish, Director of Community Development / Asst. City Admin.
SUBJECT:
Karth Lake Pumping Project Financing Options
ENCLOSURES:
1. Karth Lake Pumping Project Costs: Direct Expenses
2. Karth Lake Pumping Project Financing Scenarios
3. Scenario #1 Parcel Specific Estimates
4. Scenario #2 Parcel Specific Estimates
5. Scenario #3 Parcel Specific Estimates
6. Scenario #4 Parcel Specific Estimates
7. Surface Water Management Fund Retained Earnings
Overview
At the September 29, 2003 Couneil meeting, the City Council approved proeeeding with the
Karth Lake Pumping project. However, the ultimate approach to finaneing the project was
deferred to the October Work Session. Previously, the notion of a 50/50 split between the City
and Lake Improvement District was diseussed. The intent was to share in all costs ine1uding
construction expenses, legal expenses associated with creating the Lake Improvement Distriet,
and engineering expenses. Since the project eame in significantly over the engineer's estimate,
the Council wanted to explore the possibility of changing the approaeh to finance the projeet.
Discussion at the Council meeting ranged from changing the percentage allocation between the
Lake Improvement District and the City to changing what eosts were ultimately ine1uded in the
total projeet cost.
As a follow up to this discussion, staff has prepared a series of four altematives eaeh with
different cost and policy implications. These altematives generally ine1ude the following:
1. Scenario #1: Previous Proposal. This scenario takes into account all direct expenses
associated with the projeet. The cost is split between the Lake Improvement Distriet and
the City equally.
-
Memo to Mayor and Council: Karth Lake Pumping Project Financing
October 14,2003
Page 2 of2
.
2. Seenario #2: This scenario is an equal split between the Lake Improvement Distriet and
the City, but only takes into account the expenses associated with the approved
construction contract.
3. Seenario #3: This scenario takes into account all direct expenses incurred by the City as a
result of the project, but changes the percentage allocation to 60% City and 40% Lake
Improvement District.
4. Seenario #4: This seenario only take into account expenses associated with the current
construction contract and changes the percentage allocation to 60% City and 40% Lake
Improvement District.
The net financial impact for all of the scenarios is outlined on the attached spreadsheet titled
"Karth Lake Pumping Project Financing Scenarios." In addition, parcel specific estimates were
compiled for each of the seenarios and are included for your review as well. Finally, staff has
done a review of the potential impact of this project to the Surface Water Management Fund.
Since the Femwood Channel Pond is eligible for reimbursement from our Municipal State Aid
Construction Aecount, the retained earnings for the fund are higher than previously estimated for
year end 2003.
ReQuested Action
.
I. Provided for discussion and direetion.
\\Eai1h\Finance\Community Services Director\Stonn Water Utility\IO-14-03 Memo to Council RE Karth Lake Financing Options.doc
.
Enclosure #1
.
KiJtth Lake Pumping Project Cost: Direct Expenses
.
Construction Contract:
Design and Construction Engineering:
Lake Improvement District Legal Expenses
TOTAL
.
$98,700
$16,286
$2,000
$116,986
EncIosure.#2
Karth Lake Pumping Project Financing Scenarios
SelmaNo #1: Current Proposal
.
Resident CoSt
City Cost
1 Year Average 3 Year Average
$58,493 $424 $1,272
$58.493 NIA N/A
3 Year Range
$551 to $1 899
N/A
Key Assumptions and Figures
1. Project Cost Used: All Direct Expenses $116.986
2.,City Percentage Cost AlloCation 50%
3. Improvement District Cost Allocation sd%
4, Indirect expenses sucH as reduced interest earnings, ongoing maintenance of the district. and staff time are not included in the total project cost
Scenario #2: Construction Cori'tract EXpense-Only; Equal Percentage Distr;'blition
Re'sJdrmt Co~t
Ci'y,~h~re Cost
CUy Tota/Cost
1 Vear Average 3 Year Average
$49.350 $358 $1,073
$49,350 N/A N/A
$67.636
3 Year Range
$465 to $1603
N/A
KeyAs'siJmptfons and Figures
1.-~roJect CostUsed:~OJi:structjon Contract Only $98,700
20' City Percentage Cost Allocation 50'>;0
3, Impfovei1i~:mt District Cast Alioeation 50%
4: Indir~ct expensessoch'as reducediriterest ea'mih'gs, ongoing maintenance of the district, and staff time are not included in the project cost
5: Di"rectexpenses for design engineering, construction engineering, and legal expenses are not included in the total project cost
Sc'enaHo #3: Afi DireCt EXpenses; 60/40 Percentage Distribution
Res"ldent Cost
City Cost
1 Year Average 3 Year Average
$46,794 $339 $1,073
$70,192 N/A N1A
3 Year Range
$441 to $1520
N1A
.
KeyAssumptionsandFigures
1,:ProjectCdsttJsed: Construction Contract Only $116,986
2~,'CitY Percentage CostAlloc'ati6n 60%
3. Improvement District CO'st Allocation 40%
4. lhdirect expenses such as reduced interest earnings, ongoing Iilaintenanceof the district, and staff lime are not included in the project cost
Scenar!o'#4: ConstrtictionContract Expense Only; 60140 Percentage Distribution
Resident Cost
City Cdst
City TO-tal Cost
1 Year Average 3 Year Average
$39,480 $286 $858
$59,220 NIA N/A
$77.506
3 Year RanglJ
$372 to $1282
N/A
Key Ass'umptions andRgutes
1. Project Cost Used: Construction Contract Only $98,700
2. City Percentage Cost Allo'cation 60%
3. Improvement District Cost Allocation 40%
4. .Indirecte)(penses such a's reduced interest earnings, ongoing maintenance of the district, and staff time are not included in the project OOst
5. Direct expenses for design engineering, construction engineering, and legal expenses are not included in the total project cost
.
Enclosure. #3
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Surface Water Manageml!mt Fund Retained Earnings
Year End Billance for 2002
2003 Estimated Revenue
2003 Estimtited Expenses
. Estimtited YetiI' End Balance for 2003
Estimated Yetir End Balance for 2004
Note: 2003 Estimated Expenses will be an estimated
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Funds Will Cbver a portion of the Fernwood Channel
Pond
$666,016
$200,000
$361,200
$504,816
$373,969
,.
.
~
~HILLS
MEMORANDUM
DATE:
October 16, 2003
Agenda Item 4.B
TO:
SUBJECT:
Mayor Beverly Aplikowski
Council Member David Grant
Council Member Brenda Holden
Couneil Member Gregg Larson
Couneil Member Lois Rem
Michelle Wolfe, City Administrator ~
2004 Pavement Management Program: Street Vacations
FROM:
ENCLOSURES:
1. Letter from City Attomey Jerry Filla
. Overview:
At the September work session a number of issues relating to the 2004 Pavement Management
Program were presented to City Couneil. For example, several of the streets are much narrower
than City standards require, and some are gravel roads. One idea that was suggested was to
explore the possibility of vacating the public streets. The idea is that the streets would then
become private roads, with the residents becoming responsible for repair and maintenance.
Summarv:
City Attorney Filla was asked to review this issue. Attached is a letter he prepared to frame the
issue for discussion. There are legal requirements, but there are also several policy issues to
diseuss. Staff has discussed SOIDe concerns with road vaeation, as it would be in eonflict with
our existing subdivision ordinance.
Requested Action:
Discuss the topic and determine whether or not to continue considering this option.
IIEarthlAdminlCity AdministratortMemo\2003109-22-03 Memo to Counci/- 2004 PMP.doc
.
.
.
.
.
Direct Dial #(65t) 290-6907
October 1 6, 2003
Michelle Waite
City Administrator - City at Arden Hills
RE: 2004 Pavement Management Program
Dear Michelle:
The streets in the Edgewater/Shoreline Lane neighborhood were dedicated to
public use in 1933 as part at the plat 01 Lake Josephine Villas. The City holds the
title at the dedicated right-at-way in trust tor public use lor a particular purpose.
The City's interest in similar to an easement. The City does not own tee title to
the property.
The City Council has the authority to vacate the public's interest in a right-ot-
way. II a street vacation is approved, the tull use at the right-aI-way will revert to
one or more 01 the adjoining property owners.
In order to vacate the right-at-way, a public hearing is required and the City
Council must determine, by three affirmative votes, that the dedicated right-ot-
way, or portions thereat, no longer serve a public purpose. The "public purpose
determination" should include a review at the tollowing items:
1. Alternate Access. How will residential dwellings be
accessed without a public road? Will an alternate access
require property owners to enter into agreements or obtain
easements from neighboring property owners?
2. Existing Public Policies. Does the City have a policy which
requires developers to provide public access to residential
lots? Would the right-of-way vacation be contrary to the
policy?
3. Public Safe~. Are public rights-of-way maintained by the
City necessary to provide adequate police and fire
protection to this neighborhood.
.
If you have any questions, please contact me.
Very truly yours,
Jerome P. Filla
JPF:dra
cc: Aaron Parrish
Director of Community Development
.
.
..
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~
~
EN HILLS
MEMORANDUM
DATE:
Agenda Item 4.C.
October 15,2003
TO:
Mayor and Council
Michelle Wolfe, City Administrator
FROM:
tf
Aaron Parrish, Director of Community Development! Asst. City Admin.
SDBJECT:
Ramsey County Joint Maintenance Facility Agreement
ENCLOSURES:
1. Joint Agreement For Ownership, Financing, Operations, and Use
of Ramsey Connty Pnblic Works I Partners Facility
Overview
Last June Council authorized staff to execute the necessary documents to create a common
interest eommunity and purehase agreement that would govern building operations, finaneing,
and ownership of the Ramsey County Public Works I Partners Facility. Subsequent to that
approval, for various reasons, the County Board indicated that it was not comfortable with the
approach brought forth by the City and Ramsey County Property Management Staff. Sinee then,
the projeet has begun, the Sheriffs station is in the process of being added, and city and county
staff have been diligently working on an alternative agreement that meets the needs of all parties.
While a majority of the concepts are similar to what was proposed in the previous documents,
Council will note the following:
)0> The project cost remains the same. Payments will be made quarterly beginning
November 1, 2003 with the final payment being reserved until faeility is substantially
complete.
)0> Since a Common Interest Community will not be created no title will be conveyed to the
City or School District. Rather, each will have "exclusive occupaney" rights to use their
portion of the faeility and non-exclusive rights for the eommon areas. Each entity may
perpetually oceupy their space unless the occupier of the spaee elects to terminate the
agreement consistent with the termination provisions.
.
Memo to Mayor and Couneil
Ramsey County Joint Maintenance Facility Agreement
Oetober 15, 2003
Page 2 of2
.
~ Our space can only be sold to another unit of government which will need to be approved
by Ramsey County. This approval will not be unreasonably withheld.
~ The Operations Cornmittee shall consist of each entities highest appointed official or their
designee. Ramsey County will have a majority of the votes on the Committee. The
Operations Committee will be responsible for overall faeility operations including
budgeting, common area maintenance, adopting rules and regulations governing the use
of the facility, and for capital improvements. Day-to-Day operations will be delegated to
Ramsey County Property Management.
~ The approach to operating costs is similar to what was previously proposed. Each partuer
will pay operating costs relative to the amount of square footage for a partieular space
type.
~ The agreement may be terminated by mutual consent of the parties. No party may
terminate the agreement for the first ten yeats. This will ensure that the best effort has
been made to "live" together in a cooperative manner. After ten years, the City may
unilaterally terminate the agreement with twelve months written notiee. Assuming that .
the city cannot [md another governmental entity to purchase the spaee, upon termination
and twelve months notice the space would revert back to the County.
Overall, staff is comfortable with the agreement and feels that it appropriately addresses the
City's primary concerns. The City Attorney was an active participant in the drafting and
negotiation of the agreement as well. If Council is comfortable with the attached agreement, I
would request that it be plaeed on the October 27,2003 Council agenda for consideration.
Requested Action
1. Provided for diseussion purposes
.
.
.
.
JOINT AGREEMENT FOR OWNERSHIP, FINANCING, OPERATIONS, AND USE OF
RAMSEY COUNTY PUBLIC WORKSIPARTNERS FACILITY
This Agreement is made and entered into between the City of Arden Hills, State of
Minnesota, hereinafter referred to as "City of Arden Hills"; and the Independent School District
621, State of Minnesota, hereafter referred to as "Mounds View School District; and the County
of Ramsey, State of Minnesota, hereinafter referred to as "Ramsey County."
WHEREAS, Ramsey County is constructing the new Ramsey County Public Works
Facility; and
WHEREAS, Ramsey County, Mounds View School District, and City of Arden Hills
have reeognized the need for a Public Works Facility to serve the needs of Mounds View Sehool
District and Arden Hills; and
WHEREAS, Mounds View School District and City of Arden Hills have indieated a
willingness to enter into a joint powers agreement with Ramsey County for the ownership,
financing, operations, and use of a Publie Works Facility; and
WHEREAS, the Parties recognize that such a joint venture would provide certain
economies of scale for construction and operation of a Public Works Facility; and
WHEREAS, the Parties have reached agreement on their rights and obligations in regards
to the ownership, financing, operations, and use of a Publie Works Facility;
NOW, THEREFORE, pursuant to the authority contained in Minnesota Statutes S
471.59, commonly known as the Joint Powers Act, and in consideration ofthe mutual covenants
herein contained and the benefits that each party shall derive hereby, Mounds View School
District, City of Arden Hills, and Ramsey County agree as follows:
I. PURPOSE OF THE AGREEMENT
It is the purpose of this Agreement to set forth the understanding of the Parties regarding
the ownership, financing, operation, and use ofthe Public Works Facility.
II. TERM OF THE AGREEMENT
This Agreement shall be effective upon execution by all parties and shall remain
in full force and effect unless and until terminated pursuant to the provisions of this
agreement.
III.
DEFINITIONS
The following terms, as used in this Agreement, shall have the meanings stated:
Ramsey County Public WorksIPartners Agreement: Created on 10/812003 3:18 PM
lof17
1.
"Internal Service Fund" means a fund used to aceount for the financing of goods
and services provided by one department or agency to other departments or
agencies of the County, or to other governments, on a cost-reimbursement basis.
"Operating Budget" means the budget to maintain and operate the Facility,
including, but not limited to; building maintenance, staffing, and building
replacemeut costs, landseape maintenance, janitorial services, utilities, (including
HV AC, water, sewer, electricity), facility insurance, management fees and costs,
and related expenses.
"Parties" means Ramsey County, Mounds View School District, and City of
Arden Hills.
"Operations Committee" shall be made up of representative from Ramsey
County, the City of Arden Hills, and the Mounds View School District, and shall
mean the committee responsible for making decisions on the operations, care,
upkeep and maintenance of the Facility.
"Retained Earnings" means the accumulated earnings from interest acerual and
earned income that may be available for budgeting and expending in future
periods.
"Common Elements" means all portions ofthe Facility other than the Ramsey
County Parcel, Arden Hills Parcel, and Mounds View Schools Parcel. Common
Elements shall generally include all portions of the roof, floor, windows, exterior
walls, interior walls, landseaped areas, and parking lots.
"Facility" is the Ramsey County Publie WorkslPartners Facility and shall mean
the physical structure and land as described sub-section A and B of Section IV of
this agreement.
"Governmental" shall be understood to mean any branch ofthe Federal
Government, State of Minnesota, and/or political sub-divisions ofthe State of
Minnesota.
"Arden Hills Parcel" shall mean that portion of the Ramsey County Publie
Works/Partners Facility as defined in Article N, and as graphically depicted in
ATTACHMENT AI, and further delineated in the as-built drawings prepared by
the parties in accordance with Article V, paragraph 4, hereof.
"Ramsey Countv Parcel" shall mean that portion of the Ramsey County Public
Works/Partners Facility as defined in Article N, and as graphically depicted in
ATTACHMENT AI, and further delineated in the as-built drawings prepared by
the parties in accordance with Article V, paragraph 4, hereof.
"Mounds View Schools Parcel" shall mean that portion ofthe Ramsey County
Public Works/Partners Facility as defined in Article N, and as graphically
depicted in ATTACHMENT AI, and further delineated in the as-built drawings
prepared by the parties in accordance with Article V, paragraph 4, hereof.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
IV. RAMSEY COUNTY PUBLIC WORKS PROJECT DESCRIPTION
A. The Facility is located at 1425 West Highway 96, Arden Hills, Minnesota
(55112) and legally described as:
Ramsey County Public Works/Partners Agreement: Created on 10/8/20033:18 PM
20f17
.
.
.
.
The south 1425 feet of the east 1572.47 feet of the southwest quarter of Section 15,
Township 30 North, Range 23 West, Ramsey County, Minnesota. EXCEPT the north
810 feet ofthe east 626 feet thereof. Subject to County State Aid Highway 96.
Containing 39.80 Acres. Containing 35.00 Acres excluding County State Aid Highway
96 Right of Way.
Source: 10/22/99 Rarn~ey County Surveyor's Office
B. The Facility shall have the approximate space and features as identified in
ATTACHMENT A and AI, hereto attached and made part of this agreement:
V. FACILITY PROJECT CONSTRUCTION FUNDING
The construction of the Facility will be funded as follows:
1. Ramsey County Board of Commissioners has approved a total project cost of
$30,443,461. The funding SOUfees for this project are identified in
ATTACHMENT B, whieh is incorporated and made a part hereof.
2. The City of Arden Hills shall contribute the sum of$2.387.514, as identified
in ATTACHMENT C, for its share of the construction costs as follows:
a. The City of Arden Hills City Council shall first pass a resolution
approving the contribution.
b. City of Arden Hills shall make quarterly progress payments to the
County during the construction process as follows:
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1.) $ 596,878.50
Due> November 1. 2003
2.) $ 596.878.50
Due> January 1. 2004
3.) $ 596.878.50
Due> April 1. 2004
4.) $ Balance Due> Upon Substantial Completion.
The City of Arden Hills shall make the above payments without invoice from
the County.
The Mounds View Sehool District shall contribute the sum of $1.349.775 , as
identified in ATTACHMENT D, for its share ofthe construction costs as
follows:
a. The Mounds View School Board shall first pass a resolution approving
the eontribution.
b. Mounds View Schools shall make quarterly progress payments to the
County during the construction proeess as follows:
1.) $ 337,443.75 Due> November 1. 2003
2.) $ 337,443.75 Due> January 1. 2004
. 3.) $ 337.443.75 Due> Apri11. 2004
4.) $ Balance Due> Upon Substantial Completion.
Ramsey County Public Works/Partners Agreement: Created on 10/812003 3:18 PM
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The Mounds View School District shall make the above payments without .
invoice from the County.
3. If the Mounds View School District, and/or City of Arden Hills, during
constrnction of the Facility, requests ehanges in eonstruction of their
parcel, and sueh changes result in cost increases which exceed the party's
contribution under this Article, the requesting party shall be solely
responsible for paying for such changes, and such changes shall not be
made unless and until the requesting party has forwarded to the County
sufficient funds to pay for the changes. If the Mounds View School
Distriet, and/or City of Arden Hills, during eonstrnction of the Facility,
requests changes in eonstruction of their parcel, and such changes result in
cost decreases, the decreased cost shall be applied solely to the requesting
party.
4.
Upon substantial eompletion ofthe project, the parties will jointly select
and pay for, the services of a registered architect. The architect shall make
use of as-built drawings to verify and record the space identified for each
party per building type and allocate a proportionate share of associated
common elements. The architect shall present to the parties his/her
determination of the percentage of space attributable to each party's
portion of the building project.
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VI. EXCLUSIVE OCCUPANCY
A. Ramsey County hereby grants the City of Arden Hills exclusive oceupancy rights
to the Arden Hills paree! and non-exclusive occupaney rights to the common
elements, subject to the terms of this agreement and upon occurrenee of the
following:
1. Execution of this Agreement; and
2. Receipt by Ramsey County of full payment from City of Arden Hills in
accordance with the terms of this Agreement.
B. Ramsey County hereby grants the Mounds View Sehoo1 Distriet exclusive
occupancy rights to the Mounds View School District parcel and non-exclusive
occupancy rights to the common elements, subject to the terms of this agreement
and upon occurrence of the following:
1. Execution of this Agreement; and
2. Reeeipt by Ramsey County of full payment from the Mounds View
School District in aeeordance with the terms of this Agreement.
C.
Ramsey County shall have the exclusive right to occupy the Ramsey County
Parcel during the term of this agreement. The County shall have the non-
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Ramsey County Public Works/Partners Agreement: Created on 10/8/20033:18 PM
40f17
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exclusive right to use the Common elements as delineated in the as-built
drawings prepared by the parties in accordance with Article V, paragraph 4,
hereof.
D.
Neither the Mounds View School District nor the City of Arden Hills may eonvey
or transfer any interest in their respective parcels to a non-governmental third
party. Any conveyance or other transfer to a governmental entity during the term
of this agreement shall be subject to approval by Ramsey County, which approval
shall not be unreasonably withheld.
H.
The occupancy interest of the Partners shall be subject to the terms, conditions,
covenants, and restrictions of any deed transferring the property from the United
States government to Ramsey County.
VII. OPERATIONS COMMITTEE
A. There is hereby created the Ramsey County Public W orkslPartners Operations
Committee ("Operations Committee"), to be composed of the following members:
1.
2.
3.
The County Manager or hislher designee.
The City Administrator of the City of Arden Hills, or hislher designee.
The Superintendent of the Mounds View School District, or his/her
designee.
B. V oting. In all matters affecting or relating to the duties, responsibilities, and
authority of the Operations Committee, the Ramsey County member shall have
eight (8) votes, the City of Arden Hills, shall have one (1) vote, and the Mounds
View School Distriet shall have one (1) vote.
VIII. POWERS OF THE OPERATIONS COMMITTEE
A. The Operations Committee shall have the following powers and duties including,
but not limited to:
1. Operation, care, improvement, upkeep and maintenance of the Faeility
including Common Elements.
2. Adoption and amendments of the budgets. Determination of the annual
operating budget and a five (5) year capital improvement budget required for
the affairs ofthe Facility, including without limitation, the operation and
maintenance of the Facility and reserves for repair, replacement, and
improvements.
3. Adoption, promulgation, and amendment of rules and regulations covering the
details of operation and permitted use of the Facility.
Ramsey County Public WorkslPartners Agreement: Created on 10/8/2003 3:18 PM
50fl7
4. Managing, maintaining, and repairing the Facility and repairing and
reconstructing the Faeility after damage or destruction by fire, or other
casualty, or as a result of eminent domain proeeedings.
.
B. The Operations Committee shall delegate day-to-day operations of the Facility to
the Ramsey County Property Management Department.
C. Not later than March 1 of each ealendar year, the Operations Committee shall
propose a budget (operating budget) for management, operation, maintenance,
capital improvements, and repairs of the Facility for the following year. Each
party's proportionate share of the budget (budget share) shall be calculated based
upon the formula outlined in ATTACHMENT E, Annual Operating Budget
Allocation. The Partners shall remit to Ramsey County their share of the
Operating Budget in two (2) installments the first of which is due on or before
January 5, and the second of which is due on or before July I, of the calendar year
for which the budget is proposed.
D.
In addition to the annual budget authorized above, the Operations Committee
may, in any budget year, propose a special assessment applieable to that year only
for the purpose of paying, in whole or in part, any unforeseen, emergency, or
otherwise unbudgeted operating expense including, without limitation, the
unexpected construction, reconstruction, repair, or replacement of a eommon
element capital improvement. This special assessment is subject to County Board
approval. If the unbudgeted expense is due solely to the activity or operations of
one party, that party shall be fully responsible for the expense. Otherwise, each
party's share of the expense will be proportional as in the annual operating
budget.
.
IX. FACILITY PROPERTY MANAGEME:NT AND PROGRAM OPERATIONS
Operations and Management. Ramsey County shall provide property management
services for the Faeility as an Intemal Service Fund in accordance with standards
applied to the management of other Ramsey County property, under the direction
of the Director of the Ramsey County Department of Property Management.
X. USE OF FACILITY
A. General. Use of the Faeility shall be restricted to governmental use only.
B. Faeility Use and Scheduling
Use of the Facility shall be governed by the provisions of this Agreement
and by the Operations Committee.
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XI.
DISPUTE RESOLUTION
A. If a dispute arises between the parties relating to this agreement, the parties agree
to use the following procedure prior to any party pursuing other remedies:
Step I: The Operations Committee shall meet and attcmpt, in good faith, to
resolve the issue to the satisfaction of all parties involved.
Step 2: Ifwithin 30 days of this meeting, the parties are unable to agree on
resolution, a meeting shall be held promptly between the parties, attended by the
County Manager and the City Administrator and/or School Superintendent (or
his/her designee) regarding the dispute, to attempt in good faith to negotiate a
rcsolution to the dispute.
Step 3: If, within 30 days after such meeting, the parties have not succeeded in
negotiating a resolution to the dispute, the dispute will be submitted to binding
arbitration in accordance with the American Arbitration Association, or other
such dispute resolution process as agreed to by the parties.
XII. ADDITIONAL CONSTRUCTION
A. Ramsey County hereby reserves the right to construct such additional
improvements to or on the Facility, as it, in its sole discretion, deems appropriate.
To the extent sueh additional improvement result in increases to some or all
operating costs as outlined in ATTACHMENT E, the relative shares of the parties
operating costs shall be adjusted.
B. The City of Arden Hills and/or the Mounds View School District may propose
additions or improvements to the Facility to the Operations Committee, subject to
approval by the Ramsey County Board. To the extent such additional
improvement result in increases to some or all operating costs as outlined in
ATTACHMENT E, the relative shares of the parties operating costs shall be
adjusted.
XIII. GENERAL TERMS AND CONDITIONS
A. Events of Termination
I. This Agreement may be mutually terminated upon terms and conditions as
agreed to by the Parties.
2. No party may terminate this Agreement unilaterally during the initial ten-
year period of this Agreement. Thereafter, the City of Arden Hills or the
Mounds View School District may terminate this Agreement unilaterally
only upon 12 months' written notice, delivered in person to the other
parties highest eleeted official or designee.
3.
In the event the City of Arden Hills or the Mounds View School District
desires to terminate the agreement, the parties may negotiate a sale ofthe
respective space to one of the other parties. If a negotiated sale is not
Ramsey County Public Works/Partners Agreement: Created on 10/8/2003 3:18 PM
70f17
reached, the party may vacate their respective parcel, at which time the
spaee reverts back to ownership by the County.
.
4. Upon expiration or early termination of this Agreement, any funds
remaining in Retained Earnings, shall be returned to the entity in an
amount equal to their contribution, less payment of all outstanding Facility
debts
B. Indemnification
Each Party to this Agreement shall be liable for its own acts to the extent provided
by law and hereby agrees to indemnify, hold harmless, and defend the others, its
officers and employees against any and all liability, loss, costs, damages,
expenses, claims, or actions, including attomey's fees which the other, its officers
and employees may hereafter sustain, incur, or be required to pay, arising out of
or by reason of any act or omission of the Party, its agents, servants, or
employees.
It is understood and agreed that each Party's liability shall be limited by the
provisions of MINN. STAT. CH 466 (Tort Liability, Political Subdivisions) or
other applicable law.
c.
Alterations
Any alteration, variation, modification, or waiver of the provisions of this
Agreement shall be valid only after it has been reduced to writing and duly signed
by all parti es.
.
D. Illsurance
During the term of this Agreement, Ramsey County shall maintain property
insurance on an all-risk basis on the Faeility, including County owned contents,
and will name City of Arden Hills and Mounds View School District as an
additional insured on the policy as their interests may appear. The cost of such
insurance will be borne by the building occupants and included in the annual
operating budget. The City of Arden Hills and the Mounds View School District
shall purchase and maintain insurance for contents within their respective parcels.
E. Notice
Any notice to be given under the terms of this Agreement shall be made by
personal delivery or by first elass mail, addressed as follows:
For City of Arden Hills:
City of Arden Hills Administrator
City of Arden Hills City Hall
1245 West Highway 96
Arden Hills, Minnesota 55112
For Ramsey County:
Ramsey County Manager
250 City Hall/Court House
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Ramsey CountyPuhlic WorksiPartners Agreement: Created on 10/8/20033:18 PM
80f17
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15 West Kellogg Boulevard
Saint Paul, Minnesota 55101
For School District:
Superintendent
Mounds View School District
2959 North Hamline
Roseville, Minnesota 55113
Ramsey County Public WorkslPartners Agreement: Created on 10/8/2003 3:18 PM
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F.
Entire Agreement
It is understood and agreed that the entire Agreement between the parties is
contained here and this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter. All items referred
to in this Agreement are incorporated or attached and are deemed part of this
Agreement.
.
IN WITNESS WHEREOF, the undersigned governmental units be action of their governing
bodies have caused this Agreement to be executed this day of ,2003.
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
By
By
Jim McDonough, Chair, Ramsey County
Board of Commissioners
Resolution #:
Beverly Aplikowski, Mayor
City of Arden Hills
Resolution #:
By
Bonnie Jackelen, Chief Clerk
Ramsey County Board of Commissioners
By
Michelle Wolfe
City Administrator
.
COUhty Approval recommended:
MOUNDS VIEW SCHOOL DISTRICT
Julio A. Mangine, Director
Ramsey County Property Management
By
Dr. Janet L. Witthuhn, Superintendent
Mounds View School District
Resolution #:
Approved as to form and insurance:
Assistant Ramsey County Attomey
Funds are available:
Fund Number
Budgeting and Accounting
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Ramsey County Public WorksIPartners Agreement Created on 10/8/2003 3:18 PM
100fl7
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ATTACHMENT B
Ramsey County Public Works/Partners Facility
Financing Plan
July 1,2003
Year Source Amount
1999 Public Works Operating Funds 150,000
2001 CIP Bonds 185,000
2002 CIP Bonds 5,400,000
2003 CIP Bonds 18,100,000
Current Financing Sources 23,835,000
2004 CIP Bond 2,765,000
Total Future Financing Sources 2,765,000
2004 Arden Hills 2,387,514
2004 Mounds View Public Schools 1,349,775
. 2004 Ramsey County Library 75,000
2004 Xcel Energy Rebate 31,172
Total Other Revenues to be Appropriated 3,843,461
Total Public Works Budget 30,443,461
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Ramsey County Public Works/Partners Agreement: Created on 10/8/20033:18 PM
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ATTACHMENT C
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Ramsey County Public Works/Partners Facility
City of Arden Hills
July 1, 2003
~tal Estimated Project Budget:
Arden Hills
Mounds View School District
Ramsey County Public Works
Total
Julv 1, 2003
2,387 ,51 ~
1,349,775
26,706,172
30,443,461
NOTE: Total costs include construction, site development, design, FF&E and
contingency.
July 1, 2003
GSF/$GSF
Arden Hills Space:
Office 3,989@ 127.96
Shops / Stock / Lab 1,498@ 74.47
Heated Vehicle Storage 7,063@ 67.53
Vehicle Maintenance 952@ 105.86
Cold Storage 5,660@ 75.40
Canopy 450@ 54.71
Total 19,612
rotal Project Space:
Office 42,774@ 127.9E
Shops I Stock / Lab 30,834@ 74.47
Heated Vehicle Storage 76,731@ 67.53
Vehicle Maintenance 32,888@ 105.8E
Cold Storage 34,487 @ 75.40
Canopy 8,003@ 54.71
Out Buildings 28,800@ TBD
254,517
Arden Hills % 7.71%
.
NOTE: This percentage is used to allocate the costs associated with site
acquisition and preparation, and miscellaneous expenses Le. Inspections, Permits
and SAC Charges.
Ramsey County picks up the following costs:
- One-time telecommunication costs
- Miscellaneous expenses Le. Insurance, Traffic Engineering, Inclusiveness in
Contracting, Internal Staff Costs.
.
Ramsey County Public Works/partners Agreement: Created on 10/8/2003 3:] 8 PM
14 of 17
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ATTACHMENTD
Ramsey County Public Works/Partners Facility
Mounds View School District
July 1, 2003
~tal Estimated Project Budget:
Arden Hills
Mounds View School District
Ramsey County Public Works
Total
Julv 1, 2003
2,387.514
1,349,775
26,706,172
30,443,461
NOTE: Total costs include construction. site development, design, FF&E and
contingency.
July 1, 2003
GSF/$GSF
Mounds View School District Space:
Office 1,816@ 127.96
Shops / Stock / Lab 367@ 74.47
Heated Vehicle Storage 5,156@ 67.53
Vehicle Maintenance 1,052@ 105.86
Cold Storage 1,954@ 75.40
Canopy 1,575@ 54.71
Total 11,920
Total Project Space:
Office 42,774@ 127.96
Shops / Stock / Lab 30,834@ 74.47
Heated Vehicle Storage 76,731@ 67.53
Vehicle Maintenance 32,888@ 105.8E
Cold Storage 34,487 @ 75.40
Canopy 8,003@ 54.71
Out Buildings 28,800@ TBD
254,517
Mounds View % 4.68%
NOTE: This percentage is used to allocate the costs associated with site
acquisition and preparation, and miscellaneous expenses I.e. Inspections, Permits
and SAC Charges.
Ramsey County picks up the following costs:
- One-time telecommunication costs
- Miscellaneous expenses I.e. Insurance, Traffic Engineering. Inclusiveness in
Contracting, Internal Staff Costs.
Ramsey County Public WOTkslPartners Agreement: Created on 10/8/20033:18 PM
]50f17
ATTACHMENT E
.
Ramsey County Public Works/Partners Facility
Annual Operating Budget Allocation
Calculation Methodologv
The total Annual Operating Budget Allocation shall be calculated based upon gross square footage per
building type, including associated common area space in accordance with Article V, paragraph 4,
multiplied by the budget cost per gross square foot, per building type, for each party in the Facility. The
total cost of each building type per party represents that party's share of the annual operating costs. The
aggregate of all parties represents the total Annual Operating Budget. Each party's annual operating costs
will be converted to a percentage of the total budget to be used for additional assessments or distribution of
unrestricted retained earning.
Rainsey County Public Works Facility
Estimated 2005 Annual Building Operating Budget
July 1, 2003
Office
Shops/Stock/t.ab Cold Out
Heated & Vehicle Storage Canopy Buildings
Cost Per CCistPer Cost Per Cost Per Total
Sq.Ft. Sq. Ft. Sq.Ft. Sq.Ft. Costs
$ 0.57 $ 0.28 $ $ $ 138,049
Janitorial/Cleaning (Full rate applies to office
space and adjusted rate applies to other areas.)
Cost Per
Sq.Ft.
$ 1.13
RepairS/Midntenanee 1.58 1.03 0.71 0.32 0,55 $ 255,13_
Utilities See Report
Per TKDA Report (adjusted for 5% escalation) 1.39 1.66 0.10 0.05 0.10 $ 299,337
Grounds/Security 0.66 0.66 0.33 0.33 0.33 $ 144,456
Property Management 0.66 0.66 0.33 0.33 0.33 $ 144,456
Capitallmprovemerits 0.50 0.33 0.23 0.10 0.18 $ 81,652
Total Operating Costs $ 5.92 $ 4.91 $ 1.98 $ 1.13 $ 1.49 $ 1,063,087
GSF GSF GSF GSF GSF
Shops/Stock/Lab Cold Out Annual
Office Heated & Vehicle Storage Canopy Buildings Cost
Ramsey County Public Works 35,221 124,365 25,673 5,978 28,800 $ 919,641
Ramsey County Soil and Conservation Board 1,748 $ 10,348
Ramsey County Library 1,200 $ 2,376
City of Arden Hills 3,988 9,513 5,660 450 $ 82,0.
Ramsey County Public Works/Partners Agreement: Created on 10/8/2003 3:18 PM
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Mounds View School District
1,954
1,575
1,817
6,575
Totals
$ 48,689
140,453
28,800 $ 1,063,087
34,487
8,003
42,774
NOTE: The Estimated 2005 Annual Operating Budget is estimated based on information we have today, the actual 2005 Operating Budget will
be developed in accordance with the "Operation Agreement",
Ramsey County Public Works/Partners Agreement: Created on 10/8/20033:18 PM
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Sweeney, Pam
.,m:
nt:
To:
Subject:
li[J
10-27-03.doc (91
KB)
Sweeney, Pam
Thursday, October 23, 2003 1:44 PM
'bulletinnews@qwest.net'; 'info@mnsunpub.com'; 'apowell@pioneerpress,com';
'mlsmith@startribune,com'; 'kmaltman@msn,com'; 'cwilson@ctv15,org';
'bob.fletcher@co.ramsey.mn.us'; Gammell, Ken
10/27/03 Reg City Council Mtg Agenda
Pam Sweeney, Customer Service Representative
City of Arden Hills
Phone: 651-634-5120 Fax: 651-634-5137
Website: www.cLarden-hills.mn.us
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