HomeMy WebLinkAboutCCP 10-27-2003
Councilmembers:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
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~HILLS
Arden Hills City Council
REGULAR
MEETING
Monday
October 27, 2003
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
www.ci.arden-hills.mn.us
Mayor:
Beverly Aplikowski
City Vision
A strong community that values our unique environment, our fiscal soundness,
and our tradition as a desirable ci in which to live, work, and la .
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A. October 14, 2003 Council Meeting
B. October 20, 2003 Work Session
3. CONSENT CALENDAR
A. Claims and Payroll
B. Payment #4: 2003 PMP (Amt Construction)
C. Payment #3: Lift Stations #2 and #5 (Jay Bros. Construction)
Those items listed under the Consent
Calendar are considered to be routine by the
City Council and will be enacted by one
motion under a Consent Calendar format.
There will be no separate discussion of these
items, unless a Council Member so requests,
in which event, the item will be removed
from the general order of business and
considered separately in its nOI1na1 sequence
on the agenda.
4. PUBLIC INQUIRlES/INFORMA TIONAL Pnblic InquirieslInformational is an opportunity for citizens to
bring to the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and
address for the record, and a brief summary ofthe specific item
being addressed to the Council. To allow adequate time for each
person wishing to address the Council, we ask that individuals limit
their comments to three (3) minutes. Written documents may be
distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
PUBLIC HEARINGS: none
6. COMMUNITY DEVELOPMENT
A. Planning Case No. 03-26: Ramsey County Public Works, 1425
W. Highway 96, Special Use Permit Amendment for Patrol
Station Addition
B. Approval of Vision and Goals for TCAAP Property
7. FINANCE
8. OPERATIONS & MAINTENANCE
A. Resolution No. 03-64: Ordering Preparation of Feasibility
Report for 2004 PMP, Edgewater Neighborhood
B. Vehicle Replacement: 1995 Ford F250
C. Karth Lake Financing Option
9. ADMINISTRATION
A. Finance Director: Hiring Process Update
B. Arden HiDs Library: Update & Discussion
CITY COUNCIL REPORTS
A. Councilmember Holden
B. Councilmember Larson
C. Councilmember Rem
D. Councilmember Grant
E. Mayor Aplikowski
Arden Hills City Council Agenda
October 27, 2003
Page 2
Aaron Parrish
Peter Hellegers
Aaron Parrish
Aaron Parrish
Thomas J. Moore
Greg Brown
Thomas J. Moore
Aaron Parrish
Michelle Wolfe
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MEETING MINUTES
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
OCTOBER 14, 2003, 7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to
order the regular City Council meeting at 7:02 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant,
Gregg Larson, and Brenda Holden.
Absent:
Councilmember Lois Rem, with prior notice.
Also present were City Administrator, Michelle Wolfe; Director of
Community Development/Assistant City Administrator, Aaron Parrish; City
Engineer, Nick Landwer; and Recording Secretary, Kathleen Altman.
1. APPROVAL OF MEETING AGENDA
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve the meeting agenda as presented. The motion
carried unanimously (4-0).
2. APPROVAL OF MINUTES
A. September29, 2003 Council Meeting
Councilmember Grant requested the following changes: None.
Councilmember Larson requested the following changes: Page 3, under item 5,
second paragraph, change bBy-Laws to "By-Laws".
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 14, 2003
2
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Councilmember Holden requested the following changes: Page 11, where there
is reference to the Glenview, Illinois Naval Base, should read the "former Naval
Base afGlenview, Illinois".
Mayor Aplikowski requested the following changes: None.
Ms. Wolfe requested the following changes: None.
MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to approve the September 29, 2003 City Council Meeting
Minutes as amended. The motion carried unanimously (4-0).
3. CONSENT CALENDAR
a. Claims and Payroll
b.
Authorize to Advertise for Bids: Booster Station
.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to approve the Consent Calendar and to authorize execution
of all necessary documents contained therein. The motion carried
unanimously (4-0).
4. PUBLIC INQUlRIES/INFORMATIONAL
None.
5. PUBLIC HEARINGS
None.
6. COMMUNITY DEVELOPMENT
None.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 14, 2003
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7. FINANCE
A. Authorize Purchase of Office Equipment: Folder
Mr. Parrish stated staff would like to purchase a paper folding machine to help
improve the efficiency of their utility billing operation by eliminating having to
fold approximately 1,000 bills per month. In addition, the perforating feature on
the machine would save money because the City would not have to purchase
special perforated paper. Also, with the increased emphasis on communication
and neighborhood involvement, the number of mailings this year has significantly
increased. He noted overall, by purchasing a folding machine, it would allow staff
time to be utilized more effectively. He asked Council to authorize the purchase
of a paper folder in an amount not to exceed $3,000, with it to be equally funded
out of the water and sewer enterprise funds.
MOTION: Councilmember Larson moved and Councilmember Holden seconded
a motion to authorize staff to purchase a paper folder in an amount
not to exceed $3,000, with it to be equally funded out of the water
and sewer enterprise funds. The motion carried unanimously (4-0).
8. OPERATIONS & MAINTENANCE
A. Perry Park Improvements
Mr. Landwer stated bids were solicited from three contractors for the Perry Park
Ball Field Improvement Project and Thomas and Sons Construction had the low
bid in the amount of $42,698.75. He requested Council authorize staff to execute
a purchase order with Thomas and Sons Construction for the Perry Park Ball Field
Improvement in the amount of $42,698.75. He noted the contractor was set to
start next week with completion in approximately mid-November.
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to authorize staff to execute a purchase order with Thomas
and Sons Construction for the Perry Park Ball Field Improvement in
the amount of$42,698.75. The motion carried unanimously (4-0).
. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 14,2003
B. Replacement of Trench Box
Ms. Wolfe stated on August 24, 2003, the Safety Trench Box was stolen from the
Operations and Maintenance Building. She noted a report was filed with the
Ramsey County Sheriff and League of Minnesota Cities Insurance Trust (LMCIT),
which informed staff that this particular item might be eligible for some type of
reimbursement. She noted the Safety Trench Box was scheduled for replacement
in the 2004 CIP. She indicated staff had requested three bids for the replacement
of the Safety Trench Box and the low bidder was United Rentals in the amount of
$9,270. Funding for the purchase would be provided equally from the Water and
Sanitary Sewer Enterprise Funds. She requested Council authorize staff to
purchase the Hydra Shield Safety Trench Box from United Rentals at a cost not to
exceed $9,270 and that the invoice be submitted to LMCIT and what is not
covered be split equally between the Water and Sanitary Sewer Enterprise Funds.
Council encouraged staff to increase the security around the Operations and
Maintenance Building to ensure the new Safety Trench Box was not stolen again.
MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to authorize staff to purchase the Hydra Shield Safety Trench
Box from United Rentals at a cost not to exceed $9,270 and that the
invoice be submitted to LMCIT and what is not covered be split
equally between the Water and Sanitary Sewer Enterprise Funds. The
motion carried unanimously (4-0).
8. ADMINISTRATION
A. Assessment Policy Task Force
Ms. Wolfe stated one of the goals established by the Council this past spring was
to form an Assessment Policy Task Force. Unfortunately, only one resident
indicated interest in the task force. Council at that time directed that the process
be put on hold and re-evaluated in the fall. She asked Council if they wanted to
proceed with this task force.
Council discussed the options and decided to proceed with the formation of the
task force and narrowing the scope of the discussions to the current assessment
policy, the staff proposal and/or whatever else the task force comes up with.
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. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 14, 2003
5
B. Plannini! Commission Vacancy
Mr. Parrish stated a vacancy on the Planning Commission was created with the
resignation of Cathy Smithknect. Since reappointment of the entire Planning
Commission for 2004 was approaching, staff asked current Planning
Commissioners whether or not they were interested in being reappointed for 2004.
He indicated four out of the five Planning Commissioners responded and all
indicated they would like to be reappointed. He asked Council to authorize staff
to recruit to fill the existing Planning Commission vacancy.
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to authorize staff to advertise the recruitment for the existing
Planning Commission vacancy. The motion carried unanimously (4-
0).
CITY COUNCIL REPORTS
Ms. Wolfe - Requested Council to come to the Work Session with dates for the
January retreat. She indicated pictures had been scheduled for the beginning of
the November Work Session.
Mr. Parrish - None.
Councilmember Larson - Noted that the renewal cycle for the various TCAAP
fire protection contracts would begin soon.
Councilmember Holden - Stated the Newsletter articles were due this week.
Council member Grant - Stated he had attended two of the neighborhood
meetings and thanked staff and Mayor Aplikowski for the presentations and
preparation. He asked for an update on Karth Lake. Mr. Landwer replied they
had a pre-construction meeting scheduled for this Thursday, October 16 and they
hoped to start work within the next week or two.
Mayor Aplikowski - Stated Mr. Moore was ill at home and wished him a speedy
recovery. She stated the Guidant project was looking good. She thanked staff for
. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 14, 2003
setting up all of the neighborhood meetings. She requested staff obtain statistical
information with respect to crime in the City versus other cities in the area.
Mayor Aplikowski adjourned the regular City Council meeting at 8:15 p.rn.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, October 27,2003 at 7:00 p.m. in
the Arden Hills Council Chambers.
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~~HILLS
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, OCTOBER 20, 2003, 4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
1.
CALL TO ORDER
Mayor Aplikowski called the meeting to order at 5:00 p.m.
Councilmembers David Grant, Brenda Holden, Gregg Larson,
Rem.
Present:
and Lois
Staff present: Administrator, Michelle Wolfe; Director of Community
Development/Assistant Administrator, Aaron Parrish; Operations &
Maintenance Director, Thomas J. Moore; Deputy Clerk/HR Director,
Cynthia Young; Planner, Peter Hellegers; Engineer Greg Brown; and,
Attorney Jerry Filla.
2.A
TCAAP Vision & Goals and Initiation of Phase III Planning
Mr. Parrish introduced an amended version ofthe Vision and Goals Statement, as
prepared by DSU for the re-use of the TCAAP property, based upon input from the
TCAAP Master Planning Advisory Panel.
John Shardlow, DSU
Mr. Shardlow reviewed the final version of the Vision and Goals for the TCAAP
property, highlighting the Master Planning Advisory Board's recommendations.
The Council reviewed the recommended amendments and made additional
changes to the goals, planning process, land use and housing, parks, trails and open
space, development process, environment, and community character and identity.
2.B TCAAP Interim Development Agreement Amendment
ARDEN HILLS CITY COUNCIL WORKSESSION
October 20, 2003
2
Bart Rehbein
Master Developer: Centex, Ryan, Rehbein (CRR)
Mr. Rehbein introduced two students from Germany, in attendance as part of their
curriculum.
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Mr. Parrish introduced the Interim Development Agreement between the City and
CRR, stating the fundamental change was that CRR is requesting master developer
status.
Councilmember Holden said she had not seen any activity from Centex regarding
design quality issues and the promised TCAAP newsletter.
Mr. Parrish explained that the Centex quality issue would be addressed in the
master plan; regarding the newsletter, a draft had been received by staff, but some
information was already out-dated. He stated the major focus at this point had been
with Rehbein, but that the two other partners, Ryan and Centex were equally as
represented at this time.
Mr. Rehbein stated he was aware of some cost savings within the current .
agreement had been reallocated to DSU. He noted Centex was aware that they
may not be the exclusive builder on the site, noting he expected the City would
have a relatively high level of design standards, and Centex may opt out as the
builder.
Attorney Filla stated he was confident that the City would be able to impose total
control over the design standards on the TCAAP site. He suggested the developer
asked for some reassurance from the City that it would be the exclusive master
developer on the project.
Councilmember Larson asked Mr. Rehbein if the current costs were on track.
John Hink
Rehbein Companies
Mr. Hink answered that the current "draws" were about where they should be.
Councilmember Rem said she was still unclear about what the developer had
done thus far, and requested the current project budget, the CRR budget, and an
environmental report that detailed responsibilities for mitigation of the TCAAP
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ARDEN HILLS CITY COUNCIL WORKSESSION
October 20, 2003
3
site. She stated she wanted to actually "see" the product Centex had produced in
Minnesota.
Mr. Rehbein said although CRR did not want to duplicate the environmental work
the MPCA had already accomplished, but he could bring more details to the
Council.
Attorney Filla encouraged the Council to state its specific request for information
so the developer could provide it to them in a reasonable time-frame.
Councilmember Larson stated he was not interested in pursuing another
developer, but at this time, it may be a bit premature to talk about adopting the
proposed amendments to the interim agreement. He suggested it may be more
appropriate to bring forth the issue in six months.
Councilmembers Grant and Holden echoed Councilmember Larson's comments,
based on the fact that they needed more information.
The consensus was that the Council was not rejecting the amendment to the
interim agreement at this time. Rather, it needed more time to see the Centex
product; budget items; and environmental information.
Mayor Aplikowski complimented Bart Rehbein for his efforts, which resulted in
the success ofthe outcome of the Postal Service issue on the TCAAP property.
3. FINANCE: none
4.C Ramsev County Joint Maintenance Facility Aj!reement
Mr. Parrish reviewed the joint agreement for ownership, financing, operations
and use of the Ramsey County Public Works/Partners Facility. He said the
agreement did not indicate actual ownership of the facility; rather the City had the
right to occupy a portion of the facility, in perpetuity. He noted that, after ten
years, the City could terminate the agreement, but the County could not initiate
termination at any time.
Mr. Filla stated the agreement had not been approved by Ramsey County at this
time. He noted after ten years, options may be limited for the City should Mounds
View or the City decide to terminate the agreement.
ARDEN HILLS CITY COUNCIL WORKSESSION
October 20, 2003
4
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Bruce Thompson
Ramsey County
Mr. Thompson said the County's intent was for the City to enter into a long term
agreement with it, well beyond the ten years stated in the agreement.
Councilmember Grant asked if the City would consider its space in the facility as
an asset. He requested the "common elements" and "common area" of the facility
be delineated within the agreement.
Mr. Filla said the City would assume liability for its contents, but not the structure.
Councilmember Larson asked how the Ramsey County Sheriffs Patrol Station
would be indicated.
Mr. Thompson said the Ramsey County Sheriffs Patrol Station was being dealt
with as a separate entity, and Mr. Filla noted there was a provision in the
agreement indicating as such.
Mr. Filla said he would make the reVISIOns, and bring to the County mid-
November, and requested the Council see the final agreement at its November 10,
2003 meeting.
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4.B 2004 PMP Street Vacations
Mr. Filla detailed the areas of the 2004 PMP-Edgewater Neighborhood that were
dedicated to public use in 1933 as a part of the plat of Lake Josephine Villas. He
noted the Council had the authority to vacate the public's interest in a right-of-way.
He said if a street vacation were approved, the full use of the right-of-way would
revert to one or more of the adjoining property owners.
The Council discussed the alternate access, existing public policies and the public
safety issue.
4.A Karth Lake Pumpinl! Proiect Financinl! Options
Mr. Parrish requested Council's direction concerning financing options for the
pumping project. He presented four (4) financing scenarios for the project.
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ARDEN HILLS CITY COUNCIL WORKSESSION
October 20, 2003
5
Councilmember Grant said the Council had initially agreed to a 50/50 split
between the residents and the City as the funding option, but indicated his
preference was a 60/40 (City 60, Residents 40) scenario of the construction
expense only.
Councilmember Larson said he preferred scenario #1 as his choice of options.
Councilmember Holden said scenario's #2 or #3 were her preferred financing
options.
Councilmember Rem said scenario #2 was agreeable to her.
Mayor Aplikowski said she preferred scenario #2.
The majority of the Council agreed to a 50/50 option of the contract expenses
only (Scenario #2).
Mr. Moore added that the current level ofKarth Lake was low, and had not been
measured in approximately three weeks. He mentioned the 2003 PMP sod on
Ingerson Avenue was installed and weather permitting, the items on the final
punch-list should be complete by October 24, 2003.
5. ADMINISTRATION: none
COUNCIL COMMENTS:
Councilmember Holden said she was pleased with the new calendar format;
Anchor Bank is open.
Councilmember Grant said the Fernwood Channel plantings were impressive.
Councilmember Larson: none.
Councilmember Rem said she did not get to the School District Forum and there
is an Arden Hills resident as a candidate in the upcoming school board election; the
videotape of the forum is available at the Arden Hills Library.
ARDEN HILLS CITY COUNCIL WORKSESSION
October 20, 2003
6
Mayor Aplikowski asked staff to invite the three Mounds View High School
students who earned perfect scores on the ACT/SATta attend a Council meeting to
be publicly recognized; a resident complimented staff.
The meeting adjourned at 9:15 p.m.
Respectfully submitted, Cynthia Young - Deputy Clerk/HR Director.
Beverly Aplikowski, MAYOR
Michelle Wolfe, ADMINISTRATOR
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EN HILLS
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
October 22, 2003
Agenda Item 3.A
Mayor Beverly Aplikowski
Councilmember David Grant
Councilmember Brenda Holden
Councilmember Gregg Larson
Councilmember Lois Rem
Sandy Berres, Finance & Human Resources Assistant ~
Claims & Payroll
Attached:
Claims
Payroll for periods:
(10/04/03-10/17/03)
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 10/27/03 COUNCIL MEETING
PAGE I OF]
.
CLAIMS PAID SINCE LAST COUNCIL MEETING (10/14/031
,'"",..nV,;!;'d'iDAtli)' ::::AM.QUf'ij!~~~! :'tiiiiiMENl'if'" """. ...
24184 10109/03 E.Z Recvcling. Inc. 5,248.00 Residential Recvclinp
24185 10109/03 Jeremv Hanna 13.00 SoccerOfficial-l Game
24186 10109/03 Labor Mgmt Health Care Coalition 85.00 Health Care Seminar-You&
24187 10109/03 Sensible Land Use Coalition 40.00 Imnact Fees Seminar-Wolfe
24188 10/09103 Trinitv Lutheran Church 150.00 Facility Rental-Neie:hborhood Mtl! Ion
24189 10/09103 URS Comoration 63,571.50 Jul" Enmneerinll Fees
24]90 10/09/03 Xeel Energy 7 702.12 ElectriclGas Service
24191 IO/IOIOJ Postmaster-SL Paul 2,000.00 PostaJte-Permit #1962
24192 10/20103 Midwest Asphalt Cornoration 1,429.97 Road ~ir Material
24193 10/20103 MN Mutual Life 220.70 November Life llsurance
24194 10/20/03 Minnesota State Treasurer 7,382.53 3003 BI~Permit SurchaJ;es
24195 1012O/0J Health Partners 757.60 November Dental Insurance
24196 10120/03 leMA Retirement Trust 1 149.25 First October P~I
24197 10120/03 Acclaim Benefits 145.83. Davcare Reimbursement 10/17
24198 10121103 Aaron Parrish 11 1.22 Milea2:e/Exoense Reimbursement 9110-10/07
24199 10122/03 Affinitv Plus Federal Credit Union 2,988.87 Second October Pavroll
Subtotal - Paid Claims 92,995.59
Paid Claims From Above -
92,995.59
Add Unpaid Claims, Page 3 -
161254.57
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Total Accounts Payable Claims
for Council Approval~ 10/27/03-
254,250.16
Note: Checks for unpaid claims totaling $76, J 9532 were mailed October 15, 2003
after approval at the October 14.2003 COWlcil Meeting. They were check numbers
24135.24183.
"'Exp. Related to TeMP Project.
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 10/27/03 COUNCIL MEETING
PAGE20FJ
UNPAID CLAIMS REGISTER:
';:::C:f'(f~; : :::C~;:I)A't:E:l: :\*!ii>iiK:" """"""'"...,','"""",'.'""""", .>AiltouNt>I' )~;QM.:t\?i~N1;!f:::;:"
.... ...... . .. - ... ...
24200 10128/03 Acclaim Benefits 100.00 FSA Admin Fecs-Scntember
24201 10128/03 Accurate Press, Ine 721.01 Utility Bill Stuffer-S\VM Info
24202 10/28/03 ADT Security Services, Ine 1,849.18 Security Alarm Service 11/03-10/04
24203 10128/03 Aramark Unifonn Service 35.06 CH Run Cleanino
24204 10/28/03 Bucher, Garv 43.00 Refund~Aftcrschool PrO!>'Tam
24205 I 0/28/03 Burwell,Lvnn 784.00 Dance mstructor
24206 10/28103 Comorate Exnress 90.96 Office Sunnlies
24207 10128/03 Davies Water EClUin. Co. 912.15 Safety Jackets/Ext Kit
24208 \ 0128/03 Diamond V Dllel Paints 1,317.62 Traffic Paint-Line Rental
24209 10128/03 DS Productions 2,899.50 Maint-Cable Eauin-Sabine r..m-3101-3102
24210 10128/03 Earl F. Anderson 148.94 Street Si2TIs
24211 10128/03 Emergencv Automotive Tech, rne 43.93 Safelv Enuinment
24212 10128103 ESRl 3,844.18 ArcView Software UnPTade/Maintenance
24213 10128/03 FrattalJone's Hardware, Inc 26.88 October Purchases
24214 10128/03 Glenwood Inp'lewood 97.95 Snrinmvater
24215 \ 0128/03 Gooher State One~Cal1, Inc 105.40 Sentember Service
-. 10128103 Consultant-Pem' Park Picnic Shelter
L___~,~216 Hagen, Christensen & McIlwain 380.00
. 24217 10/28/03 Holidav Inn-Arden Hills 321.50 2003 Neighborhood Mtp'
~.2421 8 10/28103 ICI DuIux Paint Centers 797.15 Field Markinll' Paint
24219 10/28/03 Ideal Advertising Promo Items 3,539.40 Citv Clothing Purchase-Staff
24220 10/28103 Kraus Anderson Midwest Div. 5,207.32 Refund-Overchamed State Surcharg:es
2422\ 10/28103 Lillie Suburban Newsnaners 162.12 Le2:al Notices-5ent
24222 10128103 Margolis Comnanv 750.00 CH Landscaning
24223 10/28103 McDonald Batterv Comnanv 155.00 Batteries
24224 \ 0/28/03 Met Council Environmental Services 46,752.33 Waste Water Service-Nov
24225 10128/03 Minnesota UC Fund 3,639.72 3 3 Unemnlovment-Post
--24226 10/28/03 MN Native Landsca-ne:s, Ine 500.00 No Mow TurfSeedinl!-CH
-~4227 10128103 Mortenson MA 6,169.55 Refund-Overcharl!ed State Surcharl!es
-ii228 10/28/03 MTI Distributinl! Co. 219.69 T ora Reoair Parts
24229 10128/03 North Metro Insoeetions 1,328.00 Electrical Insncctions-Sent
~2Q_. 10/28103 Northern 43.63 Sunnlies
__.:C~231 10128103 Nosek, Mary 120.00 October Newsletter
i~:24232 10128/03 OfficeDf':l)(1t 47.62 Office Sunnlies
24233 10128/03 Ramsev Countv 74,613.47 Oct Law EnforcementlH\VV 96 Utjlity Unmade
24234 \ 0/28/03 RoseviUe, City of 1,716.67 JPA-MIS-Oct
Subtotal - Unnaid Claims ~ PaQe 2 159,482.93
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 10/27/03 COUNCIL MEETING
UNPAIIl CLAIMS REGISTER:
"'CK:#,"ciOlAtif'
24235
24236
24237
24238
24239
24240
24241
24242
24243
24244
1 0/28/03
10128103
10/28/03
10/28/03
10128103
10128103
10/28103
10/28/03
10128103
10128/03
::::~N;r.;~. ::::dlMMENTS:::,'';..
Sam's Club
Ste in tone Theatre
Swan Emerson
Tar et Stores
Tessman Seed Co an
The Ta e Co an
TimeSaver Off Site Secretarial
TruGreen-Chemlawn
West Weld
Zee Medical Service
Subtotal, Page 3 of 3
Subtotal, Pa e 2 of 3
Total Unpaid Claims
99.60
295.00
50.00
14.42
324.10
65.89
317.00
240.69
233.08
131.86
1,771.64
159,482.93
161,254.571
OfficelKitchen Su lies-CH
Actin Classes
Tool Box Re air-#109
. TCAAP Mt 8119103
Garland Stu Removal
Ta es-Cable
Recordin Secret
BroadleafWeed Control
Sho Su lies
First Aid Su lies
PAGE30F3
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URS
AGENDA ITEM 3.8
Thresher Square
700 Third Street South
Minneapolis. MN 55415
Phone: (612) 370-0700
Fax: (6]2) 370-1378
To:
Michelle Wolfe/Arden Hills
City Administrator
File: 37951-023-1001
From:
~ s.. a5~
Gregory S. Brown
Arden Hills City Engineer
Date:
October 22, 2003
Subject:
Pay EstimaIe #4
2003 Pavement Management Program
Ingerson Neighborhood
Karth Lake Neighborhood
Background
The City of Arden Hills awarded Amt Construction Company, Inc. of Hugo, MN the 2003
Pavement Management Program on June 9, 2003 for a total contract amount of $1,903,526.10.
Pay Estimates #1, #2,and #3 for a total amount of $1,281,696.93 have been approved by the
Council.
Project Status
Karth Lake Neighborhood
The Contractor has completed all of the reconstruction of Pleasant Drive, installed the
stormwater treatment structures and has completed all of the mill and overlay. A final walk
through of this neighborhood will take place shortly.
Ingerson Neighborhood
The Contractor has completed all utiliIy work, ditch grading, curb and gutter, bituminous base,
and driveway restoration. The Contractor is currently completing the landscaping and sod
application. The final layer of paving is scheduled to be completed by October 31 st. Following
paving, a final walk through will produce any punchlist items.
Recommendation
The Arden Hills City Engineer recommends the Council approve Pay EsIimate #4 for Amt
Construction Company, Inc. of Hugo, MN in the amount of $385,262.83. A retainage of 5.00%
is being held for this project.
"
.
.
.
,
APPLICATION FOR PAYMENT
PAYMENT NO.4
Project
Owner:
Owner No.:
Contractor:
2003 Pavement Management Program
City of Arden Hills
BRW Job No.:
ARNT CONSTRUCTION
COMPANY, INC.
37951-023-0101
Application Date:
For Period Ending:
10/21/03
10/15/03
Original Contract Amount
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 5.00% Retainage:
Amount Due To-Date:
Less Previous Payments:
Total Due This Application:
$1,903,526.10
$0.00
$1,903,526.10
$1,754,694.49
$0.00
$1,754,694.49
$87,734.73
$1,666,959.76
$1,281,696.93
$385,262.83
ltRS Copy
;< C~y Copy
Contractor Copy
Inspector Copy
I hereby certify that all items and amounts shown are correct for the work completed to-
date.
Contractor: ARNT CONSTRUCTION COMPANY, INC.
By: Date:
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
By:
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date: /tla;?~.",
Dale:
Page 1 of 9
,
.
,
Payment
No.
Payment History
2
3
Payment
End-Date
7/5/03
8/18103
9/15103
Payment
Application
Date
7/9103
8/20103
9/12/03
Amount
$365,498.58
$592.874.75
$323,323.60
Total Payments:
$1,281,696.93
Page 2 of 9
.
.
.
,
Application for Payment: Itemization
4ledule: A. ROADWAY
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
MOBILIZATION LS $96,000.00 0.70 $67,200.00 0.70 $67,200.00
2021,501
2 CLEARING TREE $200.00 64.00 $12,80000 287.00 $57,400.00
?101502
3 GRUBBING TREE $75.00 64.00 $4,80000 167.00 $12,525.00
2101,507
4 REMOVE RCP PIPE SEWER (STORM) LF $12.00 1,134.00 $13,608.00 1,057.00 $12,684.00
2104.501
5 REMOVE WATER MAIN LF $1600 113.00 $1,808.00 82.00 $1,312.00
2104.501
6 REMOVE CMP PIPE CULVERTS AND APRONS LF $12.00 341.00 $4,092.00 470.00 $5,640.00
2104,501
7 REMOVE CURB AND GUTTER LF $1.50 1,671.00 $2,506.50 1,87000 $2,805.00
2104.501
8 REMOVE GUARD RAIL.PLATE BEAM LF $6.00 201.00 $1,206.00 152.00 $912.00
2104501
9 REMOVE BITUMINOUS PAVEMENT SY $1.25 30,400.00 $38,000.00 25,B79.00 $32,348.75
21Q4.505
10 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $2.00 1,888.00 $3,776.00 2,291.00 $4,582.00
?i04.50S
11 REMOVE CONCRETE DRIVEWAY SY $3.00 828.00 $2,484.00 813.00 $2,439.00
.505
REMOVE RIP RAP CY $25.00 5.00 $12500 5.00 $125.00
2104.507
13 REMOVE CATCH BASIN EA $350 00 14.00 $4,900.00 14.00 $4,900.00
2104.509
14 REMOVE STORM MANHOLE EA $400.00 4.00 $1,600.00 400 $1,600.00
21(}4.509
15 REMOVE RCP APRON EA $300.00 12.00 $3,600.00 12.00 $3,600.00
2104.509
16 SAWING CONCRETE PAVEMENT IFULL DEPTH) LF $3.00 429.00 $1,287.00 390.00 $1,170.00
2104.5l1
17 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF $2.00 1,391.00 $2,782.00 1,326.00 $2,652.00
2104.513
1B SALVAGE SIGN TYPE C EA $50.00 28.00 $1,400.00 7.00 $350.00
2104523
19 SALVAGE MAILBOX EA $50.00 74.00 $3,700.00 50.00 $2,500.00
2104523
20 COMMON EXCAVATION (P) CY $7.60 26,584.70 $202.043.72 27,27470 $207,28772
2105.501
21 SUBGRADE EXCAVATION lEV) CY $7,40 600.00 $4,440.00 0.00 $0.00
2104.507
22 SELECT GRANULAR BORROW ICV) CY $12.40 10,170.00 $126,108.00 9.500.00 $117,800.00
2105.522
23 COMMON BORROW (LV) CY $7.40 500.00 $3,700.00 0.00 $0.00
2105.523
24 STREET SWEEPER (WITH PICKUP BROOM) HR $125.00 150.00 $18,750.00 000 $0.00
.'lD
AGGREGATE BASE, CLASS 5 TON $9.70 550.00 $5,335.00 108.00 $1,047.60
2211.501
26 AGGREGATE BASE (CV), CLASS 51P} CY $22.70 6,780.40 $153.915.08 6,780AO $153,915.08
2211.503
Page 3 of 9
----
No. Hem
27 BITUMINOUS PATCHING MIXTURE
2231.501
28 MILL BITUMINOUS SURFACE 12')
2232501
29 BITUMINOUS DRIVEWAY
2331604
30 SAWED/SEALED JOINT
2331603
31
TYPE LVWE35030B WEARING COURSE
MIXTURE
2360.501
32 TYPE LVNW35030C BASE COURSE MIXTURE
2360502
33 BITUMINOUS MATERIAL FOR TACK COAT
2357.502
34 ADJUST CURB STOP BOX
2504.502
35 ADJUST WATER MAIN VALVE BOX
2504.602
36 RELOCATE HYDRANT
2504.602
37 CONNECT TO EXISTING WATER MAIN
2504.602
38 6" pve WATER MAIN
2504.603
39 8" PVC WATER MAIN
2504.603
40 WATER MAIN FITTINGS
2504.608
41 ADJUST MANHOLE RING AND CASTING
2506.602
42 3' BITUMINOUS WALK
2521.511
43 CONCRETE CURB AND GUTTER DESIGN S418
2531.501
44 CONCRETE CURB AND GUTTER DESIGN B618
2531.501
45 6' CONCRETE DRIVEWAY PAVEMENT
2531.507
46 6' CONCRETE DRIVEWAY APRON
2531.507
47 REMOVE ANO REPLACE B618 CURB
2531.603
48 CONCRETE PEDESTRIAN RAMP TYPE A
2531_602
49 FURNISH AND INSTALL MAILBOX AND SUPPORT EA
2540.602
506FT WIRE FENCE DESIGN SPECIAL VINYL
COATED
2557.501
51
F&I SIGN PANEL TYPE C
2564.531
52 INSTALL SIGN TYPE C
2564.602
53 24' STOP LINE WHITE-EPOXY
2564.603
54 BALE CHECK
2573.501
Unit
TON
SY
SY
LF
TON
TON
GAL
EA
EA
EA
EA
LF
LF
LB
EA
SF
LF
LF
SY
SY
LF
EA
LF
SF
EA
LF
EA
Unit
Price
$300.00
$1.30
$22.00
$1.48
$3070
$34.70
SUO
$152.00
$250.00
$3,000.00
$1,00000
$5000
$48.00
$3.00
$400.00
$1.60
$7.50
$7.40
$38.00
$3850
$16.00
$34000
$150.00
$48.00
$20.00
$50.00
$12.00
$6.00
Contract
Quantity
150
7,95940
1,35500
4,581.00
Contract
Amount
$450.00
$10,347.22
$29,81000
$6,77988
4,22300 $129,646.10
2,63200
1,14500
94.00
1600
6.00
2.00
20.00
110.00
50.00
28.00
20,922.00
9,172.00
7,025.00
640.00
757.00
250.00
2.00
10500
110.00
211.30
2.00
62.50
12.00
$91,33040
$1,94650
$14,288.00
$4,000.00
$18,000.00
$2,000.00
$1,000.00
$5,280.00
$150.00
$11,200.00
$33,475.20
$68,790.00
$51,985_00
$24,320.00
$29,144.50
$4,000.00
$680.00
$15,750.00
$5,280.00
$4,226.00
$100.00
$750.00
$72.00
To-Dale
Quantity
20.00
6,416.00
1,259.00
1,70700
3,313.30
1,500.00
85.00
535.Q()
20.00
21,659.00
9,001.00
6,934.00
1,889.30
556.30
2,066.00
000
0.00
5.00
1.00
2.00
0.00
4.00
2.00
000
0.00
0.00
0.00
O.Q()
To-Date
Amount
$6,000.00
.
$8,340.80
$27,69800
$0.00
$52,404.90
$114,971.51
$2,55000
$0.00
$1.250.00
$3,000.00
$2,000.00
$4,250.00
$O.Q()
$1,605.00 .
$8,000.00
$34,654.40
$67,507.50
$51,311.60
$71,793.40
$21,417.55
$33,056.00
$1,360.00
$300.00
$O.Q()
$0.00
$0.00 .
$0_00
$0.00
Page 4 of 9
Unit Contract Contract To-Date To.Date
No. Item Unit Price Quantity Amount Ouantity Amount
. FLOA11NG SIL 1 CURTAIN LF $18.00 39000 $7,02000 90.00 $1,620.00
505
SILT Fr:NCE, TYPE HEAVY DUTY LF $2.60 5,253.00 $13,65780 1,040.00 $2,70400
25H50?
57 ROCK CONSTRUCTION ENTRANCE EA $1,20000 4.00 $4,800.00 000 $000
2573.602
58 SODDING. TYPE LAWN SY $2.80 16,57800 $46,41840 8,630.00 $24,164.00
2575.505
Subtotal: $1,322,66330 $1,238,753.81
Schedule: B - STORM DRAINAGE
Unit Contract Contract To-Date T o.Date
No. Hem Unit Price Quantity Amount Quantity Amount
MOBILIZATION LS $76,00000 030 $22,80000 0.30 $22,800.00
2021.501
2 SALVAGE AND REPLACE WALKING 8RIDGE EA $5,000.00 1.00 $5,000.00 1.00 $5,000.00
2104.523
3 COMMON CHANNEL EXCAVATION CY $9.14 3,083.00 $28,178.62 3,08300 $28,178.62
2105.511
4 FERNWOOO CHANNEL GRADING LS $9,420.00 1.00 $9,420.00 100 $9,42000
2105.601
5 HAMLlNE CHANNEL GRADING LS $7,880.00 1.00 $7,880.00 1.00 $7,880.00
2105.601
6 RAINGARDEN GRADING EA $2,200.00 500 $11,000.00 1.00 $2,200.00
2105.602
t CONSTRUCT EARTH WEIR LS $4,710.00 1.00 $4,71000 1.00 $4,710.00
601
12' RC PIPE APRON EA $300.00 600 $1,800.00 1.00 $300.00
2501.515
9 15' RC PIPE APRON EA $330.00 3.00 $990.00 2.00 $660.00
2501.515
10 18' RC PIPE APRON EA $375.00 3.00 $1,125.00 2.00 $750.00
2501.515
11 24' RC PIPE APRON EA $525.00 1.00 $525.00 2.00 $1,050.00
2501515
12 36' RC PIPE APRON EA $975.00 3.00 $2,925.00 2.00 $1,950.00
2501.515
13 44' RC PIPE APRON EA $1,000.00 4.00 $4,000.00 4.00 $4,000.00
250'.515
14 15' TRASH GUARO FOR 15' PIPE APRON EA $280.00 1.00 $280.00 2.00 $560.00
2501.602
15 18' TRASH GUARD FOR 18' PIPE APRON EA $325.00 1.00 $32500 2.00 $650.00
2501.602
16 36' TRASH GUARD FOR 36' PIPE APRON EA $950.00 1.00 $950.00 2.00 $1,900.00
2501.602
17 44' TRASH GUARD FOR 44' PIPE APRON EA $85000 4.00 $3,400.00 4.00 $3,40000
2501_602
18 44' RC ARCH PIPE SEWER DESIGN 3006 CL III LF $100.00 128.00 $12,800.00 130.00 $13,000.00
2503.541
19 4' PERFORATED PVC PIPE DRAIN LF $10.00 2,200.00 $22,000.00 1,50000 $15,000.00
2502.541
. 8' PERFORATED PVC PIPE DRAIN LF $2500 25.20 $630.00 000 $0.00
.541
21 18' PERFORATED PVC PIPE DRAIN LF $4000 252.70 $10,108.00 25780 $10,312.00
2502.541
22 12' RC PIPE SEWER DESIGN 3006 CL V LF $25.00 440.40 $11,010.00 474,70 $11,867.50
2503.541
Page 5 of 9
,
Unit Contract Contract To~Date To~Date
No. Item Unit Price Quantity Amount Quantity Amou nt
23 15' RC PIPE SEWER DESIGN 3006 CL III LF $27 00 8400 $2,26800 83.90 $2,265.30 .
2503.541
24 18" RC PIPE SEWER DESIGN 3006 CL III LF 530 00 903.60 $27,10800 91100 $27,330.00
2503,54;
25 24" RC PIPE SEWER DESIGN 3005 Ct. III LF $37.00 433.20 $16,02840 36500 $13,505.00
2503.541
26 27" Re PIPE SEWER DESIGN 3006 CL III LF $46.50 65.30 $3,036.45 63.20 $2,938.80
2503.541
27 33' RC PIPE SEWER DESIGN 3006 CL III LF $7200 396.70 $28,562.40 392.30 $28,245.60
2503.541
28 36' RC PIPE SEWER DESIGN 3006 CL III LF $87.00 27620 $24,029.40 276.90 $24,090.30
2503.541
29 8' HOPE PIPE LF $20.00 60.00 $1.200.00 25.60 $512.00
2503.603
30 12' HOPE PIPE LF $2500 60.00 $1,500.00 000 $000
2503603
31 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $295.00 59.31 $17,496.45 64.91 $19,148.45
48-4020
2506.501
32 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $318.20 5.50 $1,750.10 5.46 $1,737.37
54.4020
2506.501
33 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $34000 17.30 $5,882.00 17.51 $5,953.40
60.4020
2506.501
34 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $49700 13.70 $6.808.90 10.33 $5,134.01
66.4020
2506.501 $7,062.37 .
35 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $497.00 22.00 $10,934.00 14.21
72-4020
2506.501
36 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $156.00 53.18 $8,296.08 60.41 $9,423.96
2X3
2506501
37 CONSTRUCI DRAINAGE STRUCTURE 4006 H EA $900.00 1.00 $900.00 0.00 $0.00
2506.502
38 CASTING ASSEMBLY EA $400.00 33.00 $13,200.00 30.00 $12,000.00
2506.516
39 FURNISH AND INSTALL V2Bl (STS.2) EA $36,000.00 1.00 $36,000.00 1.00 $36,000.00
2506.602
40 FURNISH AND INSTALL V2Bl (STS.3) EA $48,000.00 100 $48,000.00 100 $48,000.00
2506.602
41 FURNISH AND INSTALL UNISTORM (STS.l) EA $24,000.00 1.00 $24,OOO.QO 1.00 $24,000.00
2506.602
42 CONNECT TO EXISTING STORM SEWER EA $750.00 2.00 $1,500.00 1.00 $750.00
2506.602
43 INSTALL INFILTRATION SHIELD (CATCH EA $350.00 36.00 $12,600.00 0.00 $0.00
BASIN/MANHOLE)
2506.602
44 RANDOM RlPRAP CLASS III CY $100.00 60.00 $6,000.00 30.00 $3,000.00
2511.501
45 RANDOM RIP RAP CLASS III (RIVER RUN CY $140.00 200.00 $28,000.00 200.00 $28,000.00
BOULDERS)
2511.501
46 GEOTEXTILE FABRIC SY $6.00 600.00 $3,600.00 205.00 $1,230.00 .
2111.515
Subtotal: $490,556.80 $445,914.68
Page 6 of 9
,
Schedule: C, LANDSCAPING
. Unit Contract Contract To-Date To.Date
Item Unit Price Quantity Amount Quantity Amount
CONIFEROUS TREE G FT HT B&B (BLACK HILLS TREE $25000 26.00 $6.500.00 26.00 $6,500.00
SPRUCE)
2571.501
2 CONIFEROUS TREE 6 FT HT S&S (EASTERN TREE $250_00 3200 $8.00000 32.00 $8,000.00
REO CEDAR)
2571.501
3 DECIDUOUS TREE 25' CAL B&8ICELEBRATION TREE $44000 12_00 $5,28000 12.00 $5,280.00
MAPLE)
2571.502
4 DECIDUOUS TREE 2.5' CAL 8&8 TREE $430.00 1100 $4,730.00 11.00 $4,730.00
(NORTHWOODS MAPLE)
2571.502
5 DECIDUOUS TREE 2.5' CAL B&S (HERITAGE TREE $42000 20.00 $8.400.00 20.00 $8,400.00
RIVER BIRCH)
2571.502
6 ORNAMENTAL TREE 6 FT HT B&B (AUTUMN TREE $286.00 25.00 $7,150.00 25.00 $7,150.00
BRILLIANCE SERVICEBERRY)
2571.503
7 DECIDUOUS SHRUB #5 CONT (WHITE SHR $48.00 88.00 $4,22400 88.00 $4,224.00
SNOWBERRY)
2571.505
8 DECIDUOUS SHRUB #5 CONT (GLOSSY BLACK SHR $48.00 51.00 $2,448.00 51.00 $2.448.00
CHOKEBERRY)
2571.505
9 DECIDUOUS SHRUB #5 CONT (WITCHHAZEL) SHR $48.00 8.00 $384 00 8.00 $384.00
2571.505
tit DECIDUOUS SHRUB #5 CONT(NANNYBERRY SHR $48.00 8.00 $384 00 8.00 $384.00
VIBURUM)
1.505
11 DECIDUOUS SHRUB #5 CONT (CARDINAL SHR $48.00 2200 $1,056.00 22.00 $1,056.00
DOGWOOD)
2571.505
12 PERENNIAL (BIG BLUESTEM) PLAN $4.50 120.00 $54000 120.00 $540.00
2571.507
13 PERENNIAL (LITTLE BLUESTEM) PLAN $450 310.00 $1,395.00 310.00 $1,395.00
2571.507
14 PERENNIAL 1 GAL CONT (JOE PYE WEEO) PLAN $14.00 195.00 $2,730.00 195.00 $2,730.00
2571.507
15 PERENNIAL (BLUE FLAG IRIS) PLAN $11.00 690.00 $7,590.00 690.00 $7,590.00
2571.507
16 PERENNIAL 1 GAL CONT (BLACK EYED PLAN $14.00 100.00 $1,400.00 100.00 $1,400.00
SUSANS)
2571-507
17 PERENNIAL (BEAKED SEDGE) PLAN $4.00 425.00 $1,700.00 425.00 $1,700.00
2571.507
18 PERENNIAL (SESS'S SEDGE) PLAN $4.00 575.00 $2,300.00 575.00 $2,300.00
2571.507
19 PERENNIAL (VENUS ASTILSE) PLAN $7.00 170.00 $1,190.00 170.00 $1,190.00
2571.507
20 PERENNIAL (TURTLEHEAD) PLAN $7.00 375.00 $2,625.00 375.00 $2,625.00
2571.507
21 CONSTRUCTION FENCE LF $300 1,000.00 $3,000.00 0.00 $0.00
2575.603
. MULCH MATERIAL SY $40.00 250.00 $10,00000 0.00 $0.00
.604
23 GEOJUTE SY $300 650.00 $1,950.00 0.00 $0.00
2575.604
Page 7 019
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2575608
Unit Contract Contract To-Date T o~Date
Unit Price Quantity Amount Quantity Amount
LB $8.20 650.00 $5,330 00 0.00 $0.00
.
Subtotal: $90,30600 $70,026.00
Grand Total: $1,903,526.10 $1,754,694.49
No. Item
24 SEED MIXTURE #308
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Page8of9
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Application for Payment: Itemization Summary
. Contract To-Date Amount of
Schedule Amount Work Completed
A - ROADWAY $1322,663.30 $1,238,753.81
B - STORM DRAINAGE $490,556.80 $445,91468
C -LANDSCAPING $90,30600 $70,026.00
Grand Total: $1,903,526.10 $1,754,694.49
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Page 9 of9
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URS
BHW, Inc.
AGENDA ITEM 3.C
UR-<;
TIrresher Square
700 Third Street South
Minneapolis, MN 55415
Phonc; (612)370-0700
Fax; (612) 370-1378
To:
Michelle Wolfe/Arden Hills
City Administrator
Gregory S. Brown hA~
Arden Hills City Ei::er
File: 37951-024-0101
From:
Date: October 21,2003
Subject: Pay Estimate #3
2003 Sanitary Sewer Rehabilitation Project
Lift Station #5 Recons1ruction
Lift Station #2 Reconstruction
Background
The City of Arden Hills awarded Jay Bros" Inc, of Forest Lake, MN the 2003 Sanitary Sewer
Rehabilitation Project on May 27,2003 for a total conIract amount of $284,788,00.
Project Status
Lift Station #5 Reconstruction
All work for lift station #5 has been competed and Ihe lift station has been running
successfully for two months, Bituminous driveway placement and site resIoration was
the final work to be completed, A walk-through was done with Jim Perron on October
10, 2003 and a small punchlist was produced which the Contractor will complete,
Lift Station #2 Reconstruction
All work for lift station #2 also has been competed and Ihe lift station has been running
successfully for one month now, Bituminous driveway placement and site restoraIion
was the final work to be completed, A walk-through was done with Jim Perron on
October 10, 2003 and a small punchlist was produced which the Contractor will
complete,
Reconunendations
The Arden Hills City Engineer recommends the Council approve Pay Estimate #3 for Jay Bros"
Inc, of Forest Lake, MN in the amounI of $20,735.51, A retain age of 5,00% is being held for
this project.
.
.
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APPLICATION FOR PAYMENT
PAYMENT NO.3
Project:
2003 Sanitary Sewer Rehabilitation
Lift Station #5 Reconstruction
Lift Station #2 Reconstruction
City of Arden Hills
URSOcpf
cay ecw
't< COllbaclOlCtlpf
Inspector Copy
I hereby certify that all items and amounts shown are correct for the work completed to-
date,
Contra JAY BROS" INC.
Owner:
Owner No,:
Contractor:
BRW Job No.:
JAY BROS., INC.
37951-024-0101
Application Date:
For Period Ending:
10/27/03
10/20/03
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 5.00% Retainage:
Amount Due To-Date:
Less Previous Payments:
Total Due This Application:
$284,788.00
$0.00
$284,788.00
$267,642.60
$0,00
$267,642,60
$13,382,13
$254,260.47
$233,524.96
$20,735.51
By:
Date: /0 r- Z F CJ '5
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
By:
Date: /0';< /.&')3
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
Page 1 of 5
Payment
No,
1
2
Payment History
Payment
End-Date
8/15/03
9/16/03
Payment
Application
Date
8/18/03
9/17103
Amount
$115,025.29
$118,499.67
Total Payments:
$233,524.96
Page 2 of 5
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Application for Payment: Itemization
.hedule: A - Lift Station #2 and #5 Reconstruction
Unit Contract Contract To~Date To-Date
No, Item Unit Price Quantity Amount Quantity Amount
1 Mobilization LS $10,000.00 1.00 $10,000.00 1.00 $10,000.00
2021.501
2 lift Station NO.2 Removal LS $17,500,00 1.00 $17,500.00 1.00 $17,500.00
2103.601
3 lift Station NO.5 Removal LS $17,500.00 1.00 $17,500.00 1.00 $17,500.00
2103.601
4 Remove Sewer Pipe (10' CJP) LS $20.00 10.00 $200.00 0.00 $0,00
2104.501
5 Remove Bituminous Driveway Pavement SY $2.50 600.00 $1,500.00 294.00 $735.00
2104.601
6 Sawing Bituminous Pavement (Full Depth) LF $4.00 60.00 $240.00 55.00 $220.00
2104.513
7 B~uminous Driveway Pavement (3") SY $18.20 600.00 $10,920.00 395.00 $7,189.00
2350.521
8 lift Station Structural Concrete Lift Station #2 LS $18,500.00 1.00 $18,500,00 1.00 $18,500.00
2411.603
9 lift Station Structural Concrete Lift Station #5 LS $18,500.00 1.00 $18,500.00 1.00 $18,500.00
2411.603
10 Sewer Bypass lift Station #2 LS $5,000.00 1.00 $5,000.00 1.00 $5,000,00
':'508.603
11 Dewatering LS $5,000.00 1.00 $5,000.00 1.00 $5,000.00
2451.601
. Sewer Bypass Lift Station #5 LS $5,000.00 1.00 $5,000.00 1.00 $5,000.00
03.603
13 Fittings LB $3.00 3,000.00 $9,000.00 3,000.00 $9,000.00
2503.603
14 6" CIP Forcemain LF $92.00 30.00 $2,760.00 0.00 $0.00
2503.603
15 10' erp Forecemain LF $112.00 30,00 $3,360.00 0.00 $0,00
2503.603
16 6' Flange Gate Valve EA $425.00 4.00 $1,700.00 4.00 $1,700,00
2503.603
1l B' Flange Gate Valve EA $725.00 2.00 $1,450.00 1.00 $725.00
250:'1.603
18 10' Flange Gale Valve EA $1,230.00 2.00 $2,460,00 0.00 $0.00
2503.603
19 6' Swing Flex Check Valve EA $800.00 4.00 $3,200.00 4.00 $3,200.00
2503.603
20 3" Steel Vent Pipe EA $200.00 4.00 $800.00 4.00 $800.00
2503.603
21 12' Bend EA $450.00 1.00 $450.00 2.00 $900.00
2503.603
22 14'Send EA $1,000.00 1.00 $1,000.00 0.00 $0.00
2503.603
23 Connec110 Existing Sanitary Force Main EA $2,000.00 2.00 $4,000.00 2,00 $4,000.00
2503.603
24 Uft Station No.2 Pump System LS $29,111.00 1.00 $29,111.00 1.00 $29,111.00
2503.603
. lift S1ation No.5 Pump System LS $28,591.00 1.00 $28,591.00 1.00 $28,591.00
503.603
26 lift Station No.2 Electrical System w/Double LS $30,800.00 1.00 $30,800.00 1.00 $30,800.00
Enclosure
2503.603
Page 3 of 5
Unit Contract Contract To-Date To-Date
No, Item Unit Price Quantity Amount auantity Amount
27 Lift Stalion No.5 Electrical System LS $31,036.00 1.00 $31,036.00 1.00 $31,036.00
2503.603 $6,110.0.
28 Furnish and Install Working Platform and Railings EA $3,055.00 2.00 $6,110.00 2.00
2503.603
29 Reconstruct Invert EA $2,400.00 4.00 $9,600.00 4.00 $9,600.00
2503.603
30 Temporary Construction Fence LF $4.25 800.00 $3,400.00 500.00 $2,125.00
2573.502
31 Sill Fence Type Heavy Duty LF $3.00 600.00 $1,800.00 426.00 $1,278.00
2573.502
32 Site Grading (Both Lift Stations) LS $2,000.00 1.00 $2,000.00 1.00 $2,000.00
2575.502
33 Seed w/4' Topsoil SY $2.30 1,000.00 $2,300.00 662.00 $1,522.60
2575.502
Subtotal: $284,788.00 $267,642.60
Grand Total: $284,788.00 $267,642.60
.
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Page 4 of 5
Application for Payment: Itemization Summary
.
.
.
Schedule
Contract To-Date Amount of
Amount Work Completed
$267,642.60
A ' Lift Station #2 and #5 Reconstruction
$284,788.00
Grand Total:
$267,642.60
$284,788.00
Page 5 of 5
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~~HIL~S
MEMORANDUM
DATE:
Agenda Item 6.~
October 27, 2003
TO:
Mayor and City Council
Peter Rellegers, City Planne@
Case #03-26
Ramsey County Partners Public Works Facility & SherifIStation
1425 West Highway 96
Special Use Permit Amendment
FROM:
SUBJECT:
ReQuested Action
A. Make a determination that in reviewing the proposed amendment to the Special
Use Permit, the City Council has considered the effect of the proposed use upon
the health, safety, convenience and general welfare of the owners and occupants
of surrounding land, in particular, and the community as a whole (see the text of
#15 [Zoning reference Section 8, D, 3, bJ for the specific factors to review), and
that that the facts and circumstances of the particular case warrant granting of the
amendment to the Special Use Permit,
B. Consider approval of the amendment to the applicant's Special Use Permit to
allow for the addition of the Sheriff Station to the Public Works Facility and also
to allow a change in the Site Plan for the addition and the relocation of the
Salt/Sand building,
Update
There were 18 conditions of approval which were recommended by staff and the
Planning Commission. The applicant has responded to some of the conditions of
approval so that they may be brought to the Council's attention. First, in response to
condition 4 the applicant has stated that Ramsey County would like to provide trees
which are in the first category for caliper inches (2-3 caliper inches), This would require
a variance from the City's landscape standards which call for percentages of trees to be
provided that are a larger caliper (3,5-4 caliper inches or 4,5-5 caliper inches), The
PC #03-26 -- CC Report 10/27/03 - Page 1 of3
.. ...
applicant has stated that the trees would come for the Ramsey County's Workbouse .
program has a nursery where County would be able to get trees at a lower cost; however,
their largest trees are 2,5 caliper inches in diameter. The applicant has cited the reasons
for requesting the variance are: the productive use of inmate labor, a cost savings to the
taxpayers and the Public Works Facility partners, and additional trees (at the 2-3 caliper
inch category) above the City's requirements would be provided, Second, in response to
condition 6, the applicant has provided a revised layout for the Sheriff Station parking lot
(eastern most parking lot along the access drive). An 8 Y:, by 11 copy ofthis layout has
been included as an attachment. Staff has reviewed the layout and feels that the revisions
shottld alleviate any concerns about the parking lot access,
.;-t:'f!,:
Planninl! Commission Determination and Recommendation
A. Determination: The Planning Commission made a determination that in
reviewing the proposed amendment to the Special Use Permit, the Commission
considered the effect of the proposed use upon the health, safety, convenience and
general welfare of the owners and occupants of surrounding land, in particular,
and the community as a whole and that that the facts and circumstances ofthe
particular case warranted granting of the amendment to the Special Use Permit.
B.
Conditions of Approval: Following the determination, the Planning
Commission recommended approval ofthe amendment to the Special Use Permit
subject to the following conditions as the Commission deemed necessary to serve
and protect the health, safety, convenience, and general welfare of the
community,
.
I.
All necessary building permits shall be filed with the City Building
Official.
All necessary signage permits shall be filed with the City Planner.
The number of handicapped accessible parking spaces shall comply with
the State Building Code requirements,
The applicant shall submit a revised landscape plan and planting schedule
which complies with the City's landscaping requirements for the required
caliper inches of trees; such plans shall be submitted to the City Planner
for approval prior to the issuance of a Certificate of Occupancy,
The applicant shall submit, prior to the issuance of a Certificate of
Occupancy, a landscape performance bond or other surety for 125% of the
cost of materials and installation valid one full year from the date of
installation.
The applicant shall either remove the southern parking lot entrance to the
Sheriff Patrol Station parking lot or relocate it to the east side of the
parking lot. The applicant shall provide such design changes on a revised
site plan which shall be submitted to the City for review by the City
Planner, City Engineer, Building Official, and Fire Marshall for their
approval prior to the issuance of a Building Permit.
.
2.
3.
4,
5,
6,
PC #03-26 - CC Report 10/27/03 - Page 2 of3
. to
.
7,
8,
9,
10,
II.
12.
13,
14,
15,
e 16,
17,
18,
The applicant shall maintain a roadway width of 40 feet nntil just nortb of
the private acccss drive where the roadway width can taper down to the
proposed 28 feet width.
Detailed final grading, utility, drainage, and erosion control plans shall be
submitted to the City Engineer for approval prior to issuance of a building
permit.
Compliance with the applicable provisions of the Zoning Ordinance,
Any applicable permits shall be filed with Ramsey County, the Rice Creek
Watershed District, the Minnesota Pollution Control Agency, and other
regulatory agencies.
The applicant shall comply with section 507 of the International Building
Codc requirements for Unlimited Area Buildings, which states that the
applicant shall maintain a 60-foot clearance around the entire perimeter of
the building or meet the requirements in section 507,4 for reduced open
space,
The applicant shall loop together the water mains from the east and west.
The applicant shall provide the City with an elevation of the north side of
the Sheriff Patrol Vehicle Storage area,
The applicant shall provide emergency exits from the Sheriff Patrol
Vehicle Storage area to the outside,
The applicant shall verify the exit/entrance into the Sheriff Patrol Vehicle
Storage are and main Sheriff Patrol building per approval of the Fire
Marshal.
Thc applicant shall locate the Fire Department Control (F,D,C,) on the
front (East) side of the building,
The applicant shall locate a fire hydrant within 150 feet of the Fire
Department Control (F,D,C.),
The applicant shall keep assembly occupancy separated from other
occupancies by one (I) hour fire walls,
Deadline for Al!ency Actions
The City of Arden Hills received the completed application for this request on September
9, 2003, Pursuant to Minnesota State Statue, the city must act on this request by
November 10, 2003 (60 days), unless the City provides the petitioner with written
reasons for an additional 60 day review period, The city may with the petitioner's
consent extend the review period beyond the 120 days,
Attachments
.
6B -I
6B - 2
6B - 3
Planning Commission Report - October I, 2003
Planning Commission Minute Excerpt - October 1,2003
Revised Sheriffs Station Parking Lot Layout
PC #03-26 - CC Report 10/27/03 - Page 3 of3
, to
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Attachment 6B - 1
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/]'\~ILLS
MEMORANDUM
.
DATE:
October I, 2003
PC Agenda Item 4.B
TO:
Planning Commission
FROM:
Peter Hellegers, City Planner
SUBJECT:
Case #03-26
Ramsey County Partners Public Works Facility & Sheriff Station
1425 West Highway 96
Special Use Permit Amendment
Request
.
The applicant is requesting an amendment to their Special Use Permit to allow for the addition of
the Sheriff Station to the Public Works Facility and also to allow a change in the Site Plan for the
addition and the relocation of the Salt/Sand building.
Overview
Surrounding Area
North
Public and Institutional
CC: Civic Center District
R-I: Single Family Residential
District I N-B: Neighborhood
Business District
Institutional
Single Family Detached
Residential I Institutional I
Vacant / Conununi Commercial
South
Neighborhood Business
East
Public and Institutional
Public and Institutional
(Mixed Residential - starts a
approximately 1,000 feet
west of Ihe west end of the
w"eet
CC: Civic Center District
Institutional
West
CC: Civic Center District
Institutional
PC #03-26 - PC Report 10/01103 - Page 1 of I ]
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Sile Data
Public and Institutional
Institutional
CC Civic Center District
35 acres (1,524,600 square feet)
Moderate grade to the western part of the property
Background
The Council approved the Ramsey County Partners Public Works Facility SUP subject to certain
conditions at their April 28, 2003 meeting,
Overview
The applicant is proposing to construct an additional 35,036 square foot addition to the main
Ramsey County Partners Public Works Facility and also an 8,855 square foot Sheriff Water
Patrol building,
The Sheriffs addition would house approximately 60 employees of which no more than 40
would likely be on site at anyone time (leaving for patrols, etc.). The number of employees on
the site would increase to a total of approximately 215.
With the addition of the Sheriffs Patrol Station to the Ramsey County Public Works Facility the
following agencies would be included as project partners:
· Ramsey County Public Works Department
. Ramsey County Sheriffs Patrol Station
· The City of Arden Hills Operations and Maintenance Department,
. Mowldsview Public School District's Light Maintenance Division,
. Ramsey County Soil and Conservation District (headquarters),
· Ramsey County Libraries' Maintenance Fleet (3 spaces).
In addition, the applicant is proposing to relocate the Salt/Sand building due to substantial soil
correction that would have been necessary in the previously approved location,
Site Plan Review
The following analysis highlights some of the changes proposed in the Special Use Permit
Amendment. Please see the attached Planning Commission Memo from March 26, 2003 for
complete analysis of the currently approved Special Use Permit.
PC #03-26 - PC Report 10/01/03 - Page 2 of 11
The following provides an evaluation of site plan and related requirements based on the attached
plan set:
1. Zoning - No Change in Use from Approved SUP
The uses contemplated in the amendment to the Special Use Permit (SUP) are either allowed
uses or uses consistent with those already approved in the SUP, Uses for the Sheriff Station
amendment include office and vehicle storage which are extensions of those uses previously
approved in the Special Use Permit. It appears that there would not be anyon-site holding
facility for suspects, although there are interrogation rooms for questioning suspects, If a
holding cell facility or antennas were to be used for the communications center they would
need to either meet the code requirements (for antennas) or they would require amendment to
the Special Use Permit.
2. Lot Area and Setbacks -All Code Requirements Met
As the site data in the overview section indicates, the property is 35 acres, approximately
1,524,600 square feet. The property dimensions are approximately 946 feet wide by 1292
feet deep (626 feet wide by 428 feet at the narrowest/shallowest points), The CC: Civic
Center Zoning District requires a minimum lot area of20,000 square feet and minimum lot
dimensions of 100 feet in width and 100 feet in depth, The following table highlights the
setback requirements:
60'
(required setback from State
Highways or County Roads)
J
120' - Administration
140' - Sheriff Station
(the bulk of the building is
over 310' from the
ro erty line)
Rear Yard
. Principle
20'
528'
(storage and maintenance)
60' - Fuel Island
235' - Cold Storage /
Buildin 2
440' - Sheriff's Vehicle
Storage
. Accessory
10'
Side Yard Corner
20'
Side Yard Interior
. Principle
10'/20'
(Min./Total for both sides)
10'
71 ' - storage and
maintenance
12' - Sheriff Water Patrol
Building
. Accessory
PC #03-26 ~ PC Report 10/01/03 - Page 3 of 11
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3. Lot Coverage - Code Requirement Met
The CC: Civic Center District requires that no more than 40% of the lot be covered by
structure, The proposed building footprint is 286,008 square feet while the parcel is
1,524,600 square feet. This results in approximately 19% of the lot being covered by
structure.
4. Floor Area Ratio - Code Requirement Met
The floor area ratio is obtained by dividing the sum of a buildings floor area by the amount of
the lot area, The floor area ratio (FAR) cannot exceed 0,8 for the CC: Civic Center District,
The FAR for this project is 0.19 (includes mezzanine area),
(Square Feet)
1,219,680
(%)
80% Max
(Square Feet)
242,117
(%)
16%
(Square Feet)
286,008
(%)
19%
5, Landscape Lot Area - Does not meet landscaping requirement, Landscape area
requirement met.
The landscape area requirement for the CC district states that a minimum of 20% of the
property should be kept as landscape area.
The minimum amount of landscape area for the CC: Civic Center District is 20% of the lot
area, The proposal shows approximately 521,413 square feet of landscape area ofthe total
lot area of 1,524,600 square feet or 34.2 percent. This calculation includes both impervious
and landscape areas within the private access roads adjacent to the property. Please reference
the attached colored enhanced site plan [Attachment 4b-3] which better differentiates the
sections of the project site which are covered by buildings, impervious surfaces, and
landscaped areas,
Under the City's landscape plan design requirements 894 caliper inches of trees are required
(the minimum total caliper inches required for trees can be arrived at by dividing the gross
PC #03-26- PC Report 10/01103 - Page 4 of 11
~ ,
square footage of all floors of the building [286,008] by 320), The applicant has proposed
894 calipcr inches of deciduous, coniferous, and ornamental trees on the property, .
The 6-foot tall coniferous trees proposed by the applicant are included in the 2 to 3 caliper
inch category, While tbe applicant has proposed 894 caliper inches of trees, all of the caliper
inches fall into the 2 to 3 caliper inch category. Staff feels that tbis deficiency needs to be
addressed to provide more trees in the two higher caliper inch categories,
In the previously approved Special Use Permit, the applicant had proposed 786 caliper inches
of trees where tbe City's requirements would have required 782, While the plan did show
deficiencies in the 2 to 3 inch and 3.5 to 4 inch categories, the plan included a surplus in tbe
4,5 to 5 caliper inch category. The proposed landscape plan meets tbe total caliper inch
requirement but does not address the 3,5 to 4 inch category or the 4.5 to 5 inch category at
all. Staff has included as a condition of approval tbat the applicant submit a revised
landscape plan and planting schedule which meets the City's landscaping requirements,
Caliper inches from the previous landscape plan and the proposed landscape plan are
outlined on the tables below:
Previouslv Approved Landscape Plan (786 caliper inches / 782 required)
1-2 Stories
50 % (391,19 inches)
30 % (234,71 inches)
20 % (156,47 inches)
.
Proposed # of
Caliper Inches
357 caliper inches
231 caliper inches
198 caliper inches
In addition to the trees outlined above, the applicant is proposing to plant approximately 142
shrubs,
Proposed Landscape Plan (894 caliper inches / 894 required)
1-2 Stories
50 % (447 inches)
30 % (268 inches)
20 % (179 inches)
Proposed # of
Caliper Inches
894 caliper inches
o caliper inches
o caliper inches
d 1'j/,<"t<",pi,':my'
,IlJ!.! ~1".11t..L
In addition to the trees outlined above, the applicant is proposing to plant approximately 554
shrubs.
PC #03~26~ PC Report 10/01/03 - Page 5 of II
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6, Height - No Change from Approved SUP
The maximum building height allowed in the CC: Civic Center District is 35 feet. The
proposed elevations show a building height of 48 feet at the highest point of the Salt/Sand
storage building. As part of Planning Case #03-08, the approved Special Use Permit, the
Council approved the 13-foot variance to allow for the height of the Salt/Sand Building. The
height of the Salt/Sand building is necessary so that the long-bed dump trucks would have
adequate clearance for safely unloading the stockpile.
7, Parking, - Meets Code Requirement for Spaces; Exceeds Parking Setback Requirement
No specific requirements for Public Works facilities are outlined in the Zoning Ordinance,
The proposed changes translate to an addition of 25 parking spaces for a total of 31 0 parking
spaces, The new parking lot for the Sheriff Station appears to meet the ADA requirement for
the number of handicap accessible parking spaces,
Required
Proposed (for staff and public parking)
None specified for this use
310
Parking setback requirements are highlighted below:
Minimum Building Required Proposed at Shortest Point
Setb acks
Parking: ROW 20 Feet 120 Feet (Highway 96 ROW)
10 Feet* (to private access drive)
Parking: Side 5 Feet 487 Feet (East Property line)
Parking: Rcar 5 Feet 981 Feet
*Private access drives are not part of the right of way and would not be counted against
a ROW setback
As the table above indicates, the proposed parking setbacks greatly exceed the requirements,
The entire parking area shall be curbed, surfaced and striped in accordance with City design
standards,
8, Traffic
Enclosed are revised traffic study documents which contemplate the impact that the
amendment to the Special Use Permit would have on the adjacent roadway system and the
trip generation created by the project. The study reveals that the traffic should not be
significantly impacted by the approved use or by the amendment to the Special Use Permit.
PC #03-26 - PC Report 10/01/03 - Page 6 of 1]
9, Access and Circulation, - No significant change from the approved Special Use Permit.
.
Hamline Avenue will serve as the access to tbe property for botb maintenance vehicles and
for passenger vehicles, The public access to tbe RCPWF and Sheriff Patrol Station will be
via an access road that will run along the south side of the property adjacent to Highway 96.
This entrance will also serve as the access point for the Sheriff Department's vehicles, The
maintenance vehicle entrance will continue to be via Ben Franklin Avenue, north of the
current National Guard facility, This access pattern should minimize tbe interaction of the
maintenance vehicles and passengcr vehicles on the site. As part of tbis project Hamline
Avenue would function as a private access road (part of the road is on National Guard
property) for the County and for the National Guard,
As part ofthe Highway 96 reconstruction, a sidewalk will be included along the north side of
Highway 96 from Hamline Avenue east to match up with sidewalk in front of the Army
Reserve Center. The future development of the TCAAP may include tbe extension of the
sidewalk west of Hamline Avenue, At such time as the sidewalk is extended west of
Hamline Avenue, a connection should be made from RCPWF's internal sidewalk systems to
the public sidewalk, This would likely entail a connection between the concrete entry walk
and tbe public sidewalk.
The City Engineer has recommended that tbe applicant taper the roadway widtb of Hamline
avenue north of tbe access drive to the Ramsey County Public Works Facility and Sheriff .
Station. Currently, the plans show the roadway tapering down to 28 feet ofwidtb quite close
to Hamline A venue, The City Engineer has commented that tbis will not leave adequate
room for vehicle queing, Staff has included as a condition of approval that the applicant
maintain a roadway width of 40 feet until just north of tbe private access drive where the
roadway widtb can taper down to the proposed 28 feet width,
The southern parking lot entrance to the Sheriff Station parking lot is point of concern for
staff. It appears that this parking lot entrance would enter the private access road at a corner
which would minimize sightlines and increase the possibility of accidents, Staff would
suggest that tbis access either be removed completely (leaving just one access) or be
relocated to the east side of the parking lot where tbe driveway access could enter the private
access drive at a relatively straight stretch of road, Staff has included reworking tbe
driveway access to the Sheriff Station parking lot as a condition of approval.
Lastly, as a convenience element, staff would suggest an additional directional sign near the
northern driveway access to the Sheriff Station which would point traffic to tbe entrance for
Ramsey County Public Works and Arden Hills Public Works (and tbe other tenants in the
building west oftbe Sheriff Patrol Station).
PC 003-26- PC Report 10/01/03 - Page 7 of 1]
e
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10. Screening - No significant change from approved sup,
The applicant has proposed using 119 Black Hills Spruce trees around the perimeter of the
property in the yard area, This should provide year-round screening for adjacent uses from
the maintenance activities in the yard area, In addition the applicant will be installing a
variety of landscape materials along the south side of the building and working with a berm
to screen the building from thc adjacent properties. These measures appear to be consistent
with the City's screening requirements,
If the fencing proposed is a chain-link fence, Civic Center requirements state that the fence
shall have either a black or dark green vinyl coating,
11. Lighting - No new lighting is proposed,
No new lighting is identified in the plan set. However, lighting was previously approved in
the Special Use Permit. If additional lighting is to be added it should comply with Arden
Hills' ordinances and be hooded so that the light is only directed onto the subject property
and directed away from adjoining lots or public streets, Any new or additional lighting
should also be reviewed by the City Engineer and Building Official for their approval.
12, Sign age - None currently proposed
While the elevations and renderings do show somc signage, no signage has been proposed
with this application, Signage for this project would be processed through a Signage Permit
and would need to be within the maximum allowed signage in Signage District 6 (Signage
Ordinance, Section 333,6, f) which allows for a maximum of60 square feet of wall signage,
and 45 square feet of freestanding signage with a maximum height of 12 feet.
If freestanding signage is to be utilized, staff would encourage the applicant use a monument
style sign to remain consistent with other nearby buildings on Highway 96; the Army
Reserve Building and the Arden Hills City Hall.
13, Grading and Utilities - Meets Code Requirements
The City Engineer's office has performed a preliminary review and recommended that the
entrance road (Hamline Avenue) be widened to 40 feet from Highway 96 to the private
access drivc, Currently, the plans show the entrance road with a taper to 28 feet relatively
close to Hamline Avenue which may not provide much vehicle queing, Special Use Permit
approval was conditioned on the approval of detailed final grading, utility, drainage, and
erosion control plans by the City Engineer which will still be required.
PC #03.26 - PC Report 10101103 - Page 8 of 11
14, Aesthetics - Materials are consistent with those approved under the Special Use Permit.
The building materials proposed and mostly consistent with what was approved in the
Special Use Permit. The Sheriff Water Patrol building does utilize different building
material design than either the Administration building or the cold storage wall, The Sheriff
Patrol Center and offices would be somewhat consistent with the design of the
Administration building. Staff would recommend that if the Water Patrol building is to stay
in its current location, that the south face of the building be trcated similarly to the south face
of the cold storage wall,
A building rendering and building elevations are included for your reference. The Civic
Center District requires that building materials be brick, stone, glass, or any combination
thereof (trim and accessories may be composed of metal). The applicant is proposing brick,
masonry, precast concrete wall panels, glass, and pre-finished ribbed metal panel as the
primary building materials,
15. Special Use Permit Analysis - Finding Required
A Public Use Operation is allowed by a Special Use Permit in the CC zoning district.
Section 8, D, 3, b of the Arden Hills Zoning Ordinance states the City Council and Planning
Commission:
",..shall consider the effect of the proposed use upon the health, safety, convenience and
general welfare of the owners and occupants of surrounding land, in particular, and the
community as a whole, in general, including but not limited to the follOWing factors:
existing and anticipated traffic and parking conditions; noise, glare, odors, vibration,
smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics;
drainage; population density; visual and land use compatibility with uses and structures
on surrounding land; adjoining land values; park dedications where applicable, and the
orderly development of the neighborhood and the City within the general purpose and
intent of this ordinance and the Comprehensive Development Plan for the City, "
The Planning Commission must again make a finding as to whether or not the
proposed amendment to the Special Use Permit would adversely affect the
surrounding neighborhood and larger community as per the aforementioned
factors.
Deadline for Al!ency Actions
The City of Arden Hills received the completed application for this request on September 9,
2003. Pursuant to Minnesota State Statue, the city must act on this request by November 10,
2003 (60 days), unless the City provides the petitioner with written reasons for an additional 60
day review period. The city may with the petitioner's consent extend the review period beyond
the 120 days,
PC #03-26 - PC Report lO/Oli03 - Page 9 of] I
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Options
1. Recommend approval as submitted,
2. Recommend approval with conditions,
3. Recommend denial, Ifthe City denies the petitioner's request, ".., it must state in
writing the reasons for the denial at the time that it denies the request".
4, Table for additional information.
Determina.tion and Recommendation
A. Determination: The Planning Commission must make a determination that in reviewing
the proposed amendment to the Special Use Permit, the Commission has considered the
effect ofthe proposed use upon the health, safetv, convenience and general welfare ofthe
owners and occupants of surrounding land, in particular, and the communitv as a whole
(see the text of #1 5 [Zoning reference Section 8, D, 3, bJ for the specific factors to
review), and that that the facts and circumstances ofthe particular case warrant granting
of the amendment to the Spccial Use Permit.
B.
Conditions of Approval: Following the determination, the Planning Commission may
include that the approval of the amendment to the Special Use Permit be subject to
certain conditions of approval as the Commission deems necessary to serve and protect
the health, safety, convenience, and general welfare ofthe community,
Staff would recommend the following conditions of approval:
1.
2,
3,
All necessary building permits shall be filed with the City Building Official.
All necessary signage permits shall be filed with the City Planner,
The number of handicapped accessible parking spaces shall comply with the State
Building Code requirements,
The applicant shall submit a revised landscape plan and planting schedule which
complies with the City's landscaping requirements for the required caliper inches
of trees; such plans shall be submitted to the City Planner for approval prior to the
issuance of a Certificate of Occupancy.
The applicant shall submit, prior to the issuance of a Certificate of Occupancy, a
landscape performance bond or other surety for 125% of the cost of materials and
installation valid one full year from the date of installation,
The applicant shall either remove the southern parking lot entrance to the Sheriff
Patrol Station parking lot or relocate it to the east side of the parking lot, The
applicant shall provide such design changes on a revised site plan which shall be
submitted to the City for review by the City Planner, City Engineer, Building
Official, and Fire Marshall for their approval prior to the issuance of a Building
Permit.
4,
5,
6.
PC #03-26- PC Report 10/01/03 - Page 10 of 11
7.
8,
9,
10.
11.
12,
]3,
14,
15,
16,
17,
]8,
Attachments
4b - I
4b -2
4b - 3
4b - 4
4b - 5
4b - 6
.
The applicant shall maintain a roadway width of 40 feet until just north of the
private access drive where tbe roadway width can taper down to the proposed 28
feet width,
Detailed final grading, utility, drainage, and erosion control plans shall be
submitted to tbe City Engineer for approval prior to issuancc of a building permit,
Compliance with the applicable provisions of the Zoning Ordinance,
Any applicable permits shall be filed with Ramsey County, the Rice Creek
Watershed District, tbe Minnesota Pollution Control Agency, and other regulatory
agencies,
The applicant shall comply with section 507 of the International Building Code
requirements for Unlimited Area Buildings, which states that the applicant shall
maintain a 60-foot clearance around the entire perimeter of the building or meet
tbe requirements in section 507.4 for reduced open space.
The applicant shall loop togetber tbe water mains from the east and west.
The applicant shall provide the City with an elevation of the north side of the
Sheriff Patrol Vehicle Storage area,
The applicant shall provide emergency exits from the Sheriff Patrol Vehicle
Storage area to the outside,
The applicant shall verify the exit/entrance into the Sheriff Patrol Vehicle Storage
are and main Sheriff Patrol building per approval of the Fire Marshal.
The applicant shall locate the Fire Department Control (F.D,C.) on the front
(East) side of the building,
The applicant shall locate a fire hydrant within 150 feet of the Fire Department
Control (F,D,C,).
The applicant shall keep assembly occupancy separated from other occupancies
by one (1 ) hour fire walls.
.
.
Location Map
Statement and Plan Set submitted by tbe applicant
Color Enhanced Site Plan (Only included in packets for: PC, CC, Public Capy,
Press, and Library)
Plamllng Commission Report - March 26, 2003 (w/o attachments)
Planning Commission Minute Excerpt - April 2, 2003
City Council Minute Excerpt - April 28, 2003
PC #03~26 - PC Report 10/01/03 - Page 11 of 11
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. Planning Commission
Attachment 4b - 1
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Attachment 4b - 2
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~HILLS
1245 West Highway 96
Arden Hills, Minnesota 55112
Phone (651) 634-5120
Fax (651) 634-4137
For Office Use Only
Planning Case No. 03-
Submittal Date
Applicatio.n Accepted By
Receipt Number
Council Decision
Council Decision Date
2003 LAND USE APPLICATION
Applicant Information
Appiicant:
RamRev County
c/o Property Management, Bruce Thompson
Address:
Telephone No.:
Fax No.:
Email Address:
50 West Kellogg Blvd., Suite 660
651-266-2261
1)')]-266-2264
brl1~~~thompson@co.ramsev.mn.us
Property Information
Property Owner
Owner Address
Address of Property Involved:
Legal Description:
~, -~
See attached proiect information
See attached proiect information
See attached proiect information
Property iD No,:
Current Zoning:
Type of Use:
Property Acreage:
See attached oroiect information
See attached oroiect information
See attached oroiect information
ape of ReQuest"
Comprehensive Plan Amendment ($300)
1:1 Final Plat
1:1 Minor Subdivision (lot splil/consolidation) ($300)
1:1 Planned Unit Development ($600)
1:1 Preiiminary Plat ($400 + $25 per lot)
1:1 Rezoning ($300)
1:1 Site Plan Review ($200)
:6a Special Use Permit or Amended SpeCial Use Permit ($300)
1:1 Vacation of Easement ($250)
1:1 Variance (Sign Ordinance) ($250)
1:1 Variance (Zoning Ordinance) ($250)
1:1 Zoning Ordinance Amendment ($300)
Page I of3
'Applicants are responsible for
reimbursement of consultant
fees associated with f1iing,
reviewing, and processing of
this epplication. Such fees are to
be paid in escrow up front or
upon receipt of statement from
the City of Arden Hills. Fees
include costs for consultants
retained by the City and include
consultant planning services,
allorney, and engineer.
Payment of park dedication
fees, estabiished by City
Ordinance, are required with
certain procedures,
.
.
.
Description of Request (also include a letter explained the project:
See attached documents,
FilinQ ReQuirements and Payment of Fees
/'.-"
The City requests that you make a pre-application meeting with the City Planner to discuss the
application process, requirements, and deadlines, The undersigned acknowledges that shelhe
understands that before this request can be considered, all required information and fees (including all
deposits) must be paid to the City in advance, If additional fees are required to cover costs incurred by
the City, the City Planner has the right to require additional payment from one or more of the
undersigned, who shall be jointly liable for such fees. Such expenses may include (but are not limited to)
direct city payroll and overhead costs, fees paid to consultants and other professionals, and the cost of
printing, mailing and supplies, The City may withhold final action on a land use application and/or rescind
prior action until all miscellaneous fees have been paid. Applicants are advised that an escrow deposit is
required at the time of the submittal of the Land Use Application to offset costs associated with the
proposed project.
ReQuired Submittal Information
The City of Arden Hills requires the following submittals, True and accurate representation of the
requirements outlined in the procedural form for the specified type of request is the responsibility of the
applicant.
· A certified land survey.
. Site plan(s) (for all development projects),
. Five (5) large scale copies, folded in sets no larger than 8 }I," x 14" with the print side facing out,
. Fifty (50) copies of 11" x 17" reductions of ALL PLANS MUST BE 3-HOLE PUNCHED AND Z-
FOLDED,
. Mailing labels of all properties within 350 feet of the property (this information may be obtained from
Ramsey County),
Complete/Incomplete Applications
An incomplete application will deiay the processing of land use requests. The application approval time
commences and an application is considered officially filed when the City Planner has received and
examined the application and determined that the application is complete, The decision whether the
application is complete or incomplete shall be made within ten (10) business days following the submittal
of the application. When the application is deemed to be "complete" it shall be placed on the agenda of
Page 2 of3
the first possible Planning Commission meeting occurring at least thirty (30) days from the date of official
submission of the application.
.
Notice of Meetina Attendance
In order for the Planning Commission and the City Council to consider any application, the applicant or a
designated representative must be present at the scheduled meeting. If not, the matter will be tabled until
the next available agenda,
Aaenda Deadline and Meetina Schedule
The deadline for submittal of land use applications is required according to the schedule outlined below,
There are no exceptions. All Planning Commission meetings are held on the first Wednesday of each
month at 7:00 PM, City Council meetings are held the last Monday of the same month at 7:00 PM,
Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills,
Minnesota 55112, unless otherwise stated. Applicants are advised that additional meetings andlor
workshops are scheduled when necessary upon approval of the Planning Commission,
.
APPLICATION
DEADLINE
DATE'
Monda
December 9
Janua 6
Februa 3
March 10
ril7
Ma 5
June 9
June 30
Au llst4
Se tember 8
OGlGt!l!r.!>
November 3
2003 SCHEDULE *sub'ectto chan e
TENTATIVE
PLANNING
COMMISSION
MEETING'
(Generally held on
1" Wednesda at 7:00
Jatllla 8
Februa 5
M.arch 5
A ril2
.MiI 7
June 4
'. :~ul 9
Au ust 6
Sl!JElmbet3!:j .
October 1
.~vembl!!t\
December 3
TENTATIVE
CITY COUNCIL
MEETING
DATE'
(Generally held on
last Monda at 7:00 ,m.
Janb.a 27
Februa 24
..~r'IlJ'i!Bl
A ril28
'Ma:L7
June 30
Ju128
Au ust 26
Se te,\1be( 29. .
October 27
November 24
December 29
Acknowledaement and Sianature
I acknowledge that I have read all of the information listed in the City of Arden Hills Land Use Application
and fully understand that I m responsible for all costs incurred by the City related to the processing of
this app' ation,
rb/~
Date
Please contact the City Planner at (651) 634-5120 If you have any questions regarding your application,
.
Pagd of 3
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BWBR
~H17
Ramsey County Public Works
Special Use Permit
Amendment
Information Index
1. Submittal Information Checklist
2, Project Information
3. Attachment 1, Design Concept - Artist Rendering
4, Attachment 2: Traffic Analysis Letter
5, Attachment 3: Proposed SheriffPattol Substation Use
6. Attachment 4: Site Plan Overlay
.
Ramsey County Public Works
Special Use Permit
Information Checklist
The City of Arden Hills requires the submittal of a certified land survey and site plants) for all development
projects in the City. The City requires five (5) large-scale copies, folded in sets no larger than 8 ';," x 14" with
the print side facing out plus fifty (50) II" x 17" reductions three-hole punched, True and accurate
representatives of the following requirements is the responsibility of the applicant. In all cases, the survey
and site plan shall contain,
",~",
Complete Incomplete N/A General Information
0 0 0 Legal description,
See sheet 240
0 0 0 North point and graphic scale,
See all '200' sheets
0 0 0 Benchmark information.
See sheet 240
. 0 0 0 Date of Survey.
See sheet 240
0 0 0 Name of surveyor and registration number.
See sheet 240
Project Information
0 0 0 Name of project.
See text document
0 0 0 Location of project and assigned site address.
See text document
0 0 0 Name and address of owner/ developer,
0 0 0 A separate statement describing the intended use of the property and why
the City should approve the request.
See text document
Site/Bnilding Plan Information
0 0 0 Boundary lines of project site, including dimensions at a scale of not less
than (I) inch to fifty (50) feet. (Iron monument must be shown.)
See sheet 241
0 0 0 Existing and proposed topographic information at two (2) foot intervals
extending 100 feet from the exterior boundary,
See sheet 242
0 0 0 Adjacent streets and rights-of-way.
See sheet 240
0 D 0 Principal building locations(s), dimensions, and setbacks.
. See sheet 241
checklistdoc
l)~~~ "')
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Complete
o
o
o
o
o
o
o
o
o
o
o
checklist-doc
Incomplete
o
o
o
o
o
o
o
o
o
o
o
N/A
o
o
o
o
o
o
o
o
o
o
o
o
Preliminary building floor plans and exterior elevations drawn to a
minimum scale of 1/8" = 1',
See '400' sheets
Accessory building location(s), dimensions, and setbacks.
See sheet 241
Calculation of total building coverage.
See sheet 241
Calculation of impervious/hard surface coverage.
See sheet 241
Driveway and sidewalk location.
See sheet 241
Fences and retaining walls.
See sheet 241
Environmental Information
Shoreland boundary (including official OHW elevation),
NA
Wetland boundary (including a copy of the dehneation report).
NA
Footplain/floodfringe boundary, including elevations at building and lot
corners. NOTE: The lowest floor elevation (including basement) must be
included.
NA
Easement Information
Private and public casement locations and dimensions.
None see sheet 240
Utilities and rights-of-way easements, including manhole elevations, pipe
elevations, and sizes.
NA
Utilities and Infrastructure Information
Utilities plan - sizes, and locations:
See sheet 244 (or below)
Sanitary sewer
Water main
Est. 40 MBH
Natural gas load
1860 KVA or
2240 A @480V
+ est. 10% add'!.
for new area.
Electrical load
Storm sewer design, catch basin
inverts and locations, NURP pond dimensions.
Please include drainage calculations.
Surface water collection and conveyance features,
including arrows indicating tl,e direction of
surface water flow over the map of proposed
con tours.
p~I('rP "
.
Complete Incomplete N/A
Surface water ponds, drainage ditches, and wetlands.
See Sheet 247
0 0 0 Grading plan. Existing and proposed contours shall be provided in two (2)
foot contours.
See sheet 242
0 0 0 Traffic study, including traffic flow and existing and projected volumes in
and around the subject property. NOTE: Information must be prepared by
a professional engineer.
See text document, Attachment 2
Other Considerations
0 0 0 Submittal of proposed exterior finish materials,
See '440' sheets /'-"
0 0 0 Parkland dedication.
NA
0 0 0 Parking lot climensions, hard surface calculations, access drive locations,
typical stall dimensions, and handicapped staillocations.
See sheet 241
0 0 0 Landscaping plan.
See sheet 250/251/252/253/256
. Location, size, and species of all proposed plant
materials.
Location, size, and species of all existing plant
materials over 4" in diameter.
Planting details.
0 0 0 Lighting plan.
See sheet 902
0 0 0 On-site signage, including size, materials, location, color, etc.
See sheet 243
0 0 0 Photographs showing the location of the proposal and its relationship to
the site and existing buildings.
NA
0 0 0 Computer photo-simulation(s) or a model at a scale no smaller than 1/16"
= I' for projects exceeding $1,000,000,
See text document, attachment 1
0 0 0 Dumpster location(s) and screening.
See sheet 241
0 0 0 Type, location, and treatment of exterior mechanical equipment.
All HV AC equipment on roof to be screened,
0 0 0 Mailing labels for ail properties within 350' of the application address.
Included
.
checklist. doc
"P':Hl"P J.
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Arden Hills Special Use Permit - AMENDMENT
Proiect Information
Name of Project: Ramsey County/Partners Public Works Facility & Sheriff Patrol
Station Project
Location of Project: 1425 West Highway 96, The site was formerly known as US
Department of Army, Building 576, Twin Cities Army Ammunitions
Plant, See legal description.
N ame/ Address of Developer Owner:
Ramsey County
Ramsey County Property Management
Mr. Julio A. Mangine Ill, Director
50 West Kellogg Boulevard, Suite 660
Saint Paul, MN 55102
(651) 266-2261
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Introduction
Ramsey County seeks amendment to the Special Use Permit and the site plan previously
approved by the City of Arden Hills. The amendment request is based on additional
services and uses for the Ramsey County Sheriff Patrol planned for this project and the
relocation and modification of the salt/salt storage building on site,
The Project Design Team
The Project Design Team remains the same as previously recorded on the Special Use
Permit,
This facility for Ramsey County will be designed and built by a professional team headed
by Mortenson Construction with BWBR Architects as Architect of Record, The team
prepared the Building Program, Master Site Plan, Construction documents, and initiated
construction for the public works facility,
Project Schedule
The Project Schedule still anticipates the majority of construction to be completed by late
2004,
.
Project Partners
The Project partners, as previously recorded, include the City of Arden Hills,
Moundsview School District; Ramey County Public Works, Soil and Conservation
District, Library, The Ramsey County Sheriff will be a new Project Partner as proposed
by this amendment.
.
Site Access and On-site Parking
Site Access remains the same as previously documented,
On-site parking will continue to provide space for employee and public vehicles in the
south parking areas. All maintenance and patrol vehicles are housed in the yard either
indoors or under canopy, Additional parking demands created by the added Patrol
Station are solved with 25 additional surface stalls (310 total) and redistribution of those
stalls near the Administration wings of the facility.
Special Use Permit Requirements - Amendment Issues
· Zoning, Sheriff: The addition of the sherif.! at this project does not introduce any new
nonconforming uses to this site,
Salt/Sand Storage Structure: The original location of this structure in the northeast
corner of the site has been revised as shown on the enclosed plans to the central portion
of the site still north of the vehicle storage building, The tensile fabric structure is two
individual buildings (only one is under contract and proposed to be built at this time),
The two buildings are configured perpendicular to each other and cover less ground than
its predecessor in the previous permit application.
"'-'.
.
The relocation was necessary due to soils conditions on the northern position of the site.
The previous location would have required 15 - 20 feet of soil correction (with
substantial cost) to allow the loading of this material on grade,
Construction of one of the buildings is planned in the spring of2004, The second
building will be constructed when financing becomes available. Overall height of the
smaller/narrower structure will be under the approved variance of 48', Fabric color
remains silver as previously approved in the Special Use Permit,
· Project Design, Sherif.!: Building materials of the new Administration building
component for the Sheriff will employ similar materials (brick, windows, metal panel) as
the Public Work Administration wing, The Sherif.! space program will also extend the
curved cold storage wing of the facility to the east to house patrol vehicles and
equipment,
The Ramsey County Water Patrol/Storage building located on the west end of the site will
be precast wall panels with the same materials as the public works vehicle storage
building, Additional berming and planting will be constructed to blend the buildings with
the landscape,
· Environmental Review, With the addition of the additional office space, an
environmental assessment is still not required for the amended project, since it is under
the minimum size for state guidelines,
.
.
Requested Variance
The County requests approval of one additional variance with the addition of the Sheriff
Patrol to this site,
. The ordinance requires 20' separation between drives and parking lots, The 10'
separation is requested at the eastern edge of the lot east of the Sheriff Administration
wing and the drive as it curves around the west edge of the retention pond. The drawings
indicate over-story trees will be planted in the boulevard and plantings will remain
between the road and pond, Some of these plantings between the pond and road will be
sacrificed to any greater increased slopes of the land if 20' is maintained, The design
also incorporates to greatest extent possible the earthwork already in place for the
retention pond, which serves the highway project, as well as the Ramsey County site. We
believe the project meets the intent of the City ordinance to screen parking lots since
substantial screening is provided to the public streets,
Other revisions to the site plan approved with the Special Use Permit.
/, --~
· The automobile car wash building previously in the northwest comer of the site near
the fuel island has been deleted.
.
· Cold storage building #2 located in the center of the site has been moved eastward to
facilitate the relocation of Salt/Sand storage buildings,
Additional Information
· Attachment 1 provides an artist's rendering of the exterior as seen from above the
Hamline/96 Intersection, Building elevations are also included in the submittal.
. Attachment 2 provides traffic information in consideration of the added sheriff
program.
. Attachment 3 provides further description of the Sheriff Patrol Substation function at
this site,
. Attachment 4 - Site Plan Overlay
The attachment is a composite site plan showing the approved Public Works SUP in
"black" and the amended Sheriff Patrol facilities in "red," The relocation of the
sand/salt building and public work cold storage building is referenced in the application
are also shown,
.
In summary, Ramsey County seeks to amend the Site Plan previously approved with
additional use and better planning to meet the community desires of efficient delivery of
public services while maximizing value of resources expended.
.
Ramsey County Public Works
Special Use Permit
Amendment
Attachment 1: Artist Rendering
The view of this perspective rendering is approximately 80' above the intersection of
Highway 96 and HamJine Avenue. It shows the sheriff patrol administration area in the
foreground with patrol vehicle storage building extension to the right.
.
.
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R.amsey County Public Works
Special Use Permit
Amendment
Attachment 2: Traffic Analysis Letter
.
.
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.
me ONSULTING
GROl.]P,
I NC.
Transportation, Civil, Structural, Environmental + Planning, Traffic, Landscape Architecture, Parking
SRF No, 0024660
MEMORANDUM
TO: Bruce Thompson
Assistant Director of Property Management
RAMSEY COUNTY
FROM: Patrick Corkle, P,E., P,T.O.E" Associate
Renae Cornelius, Engineer
DATE: September 8, 2003
SUBJECT: RAMSEY COUNTY PuBLIC WORKS FACILITY AND MINNESOTA ARMy NATIONAL
GUARD FACILITY TRAFFIC STIJDY
AMENDMENT ADDING SHERIFF'S ADM1N1SlRATION F AClLITY
Introduction
The purpose of this amendment is to update Ihe previous traffic memorandum completed by SRF
Consulting Group, Inc. titled "Traffic Study for Ramsey County Public Works Facility and
Minnesota Army National Guard Facility in the City of Arden Hills" dated March 3, 2003, In
addition to the previous land use, a Ramsey County Sheriff's Administration building will be
included on the site, An analysis was completed to detennine the traffic impacts on Ihe adjacent
roadway system related to Ihe additional trips generated by the proposed Ramsey County
Sheriff's Administration building,
Trip Generation Estimates
As shown in Table 1, trip generation estimates for the proposed sheriff's depertment were
generated for the a,m. and p,m, peak hours based on employment information provided by the
Ramsey County Sheriff's departtnent. This information identifies that a portion of the employees
work in the office during their shift, and the rest work in the field, stopping back at the office
periodically. A shift change occurs for the Ramsey County Sheriff's Department during the a,m,
peak hour. As a worst-case scenario, it was assumed that all the night shift employees leave, and
morning shift employees arrive during the same a,m, peak hour. In addition, it was assumed that
all employees working in the field will make an additional trip to or from this office during the
.
.
.
Mr. Bruce Thompson
- 2-
September 8, 2003
a,m, peak hour, There is no shift change during the p,m, peak hour. However, it was assumed
Ihat all employees working in the field will make a tl1p to and from this office during the p,m,
peak hour.
Table 1
Trip Generation Estimates
Land Use Daily A.M. Peak P.M. Peak
In Out In Out
Proposed Development
Ramsey County Sheriff's Department 300 61 23 13 13
The same directional trip distribution used in the previous memorandum was assumed for the
proposed site-generated trips, The combination of background traffic, trips generated for the
proposed developments from the previous memorandum and trips generated for the proposed.;
Sheriff's Administration building is shown in Figure 1 for year 2005, for the a,m. and p,m. peak
hours,
2005 Build Traffic Operations Analysis
To determine how well the existing roadway system will accommodate the proposed
development, a traffic operations analysis was conducted for the a.m, and p,m, peak hours for
year 2005, Future operations analysis assumptions from the previous memorandum were
assumed for this analysis as well.
Summary and Conclusions
Results from the analysis indicate that the additional trips generated by the Ramsey County
Sheriff's Administration building will not have a significant impact on the adjacent roadways,
and the level of service results and recommendations will remain as stated in the previous
memorandum,
.
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Ramsey County Public Works
Special Use Permit
Amendment
Attachment 3: Proposed Sheriff Pattol Substation Use
As a replacement of the patrol station cmrendy located east of Victoria along County Road
E in Shoreview, the new facility will house:
Administrative, supervisory, and clerical spaces
Investigative Unit offices and storage
Volunteers in Public Service (VIPS) offices
Evidence processing and storage space
Patrol operations base
Associated support functions including conference, locker, lunch, records storage,
and exercise rooms
Vehicle storage space (enclosed)
"-',
.
The facility will be operational 24 homs per day. The public will use the facility to meet with
department personnel as necessary during reporting and investigation periods, Approximately
12 parking spaces for visitors are provided.
Serving as a base of operations for street patrols, officers will begin and end patrol shifts at
this location, Patrols will return periodically to address paperwork, process evidence, and
conduct interviews of suspected offenders, Offenders will not be at this facility normally for
more than 1 homo
Although officers will not typically be at the patrol station at the initiation of a run requiring
use of emergency equipment (lights and siren), there will be occurrences requiring such,
During these events, emergency equipment will be used to obtain right-of-way.
Space for a communications (dispatch) center is included and will be "shelled out" at initial
construction pending confirmation of systems and equipment, Communications for the
Sheriff will not require a large antenna or tower.
A separate building along the western boundary of the Public Works property will house
light administrative functions and enclosed vehicle storage for the Sheriffs department
Water Patrol division.
.
.
Attachment 4: Site Plan Overlay
.
.
Ramsey County Public Works
Special Use Permit
Amendment
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Attachment 4b - 4
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MEMORANDUM
DATE:
March 26, 2003
PC Agenda Item
4.A
TO: Planning Commission
FROM: Peter Hellegers, City Planner
SUBJECT: Case #03.08
Ramsey County / Partners Public Works Facility
Hamline Avenue and Highway 96
Special Use Pehnit
Request
The applicant is requesting a Special Use Pehnit to allow for a Public Works Facility,
Overview
Surrounding Area
North
Institutional
Single Family Detached
Residential I lnstitutionalI
Vacant / Communi Commercial
Public and Institutional
cc: Civic Center District
South
R~I: Single Family Residential
District I N~B: Neighborhood
Business District
Neighborhood Business
East
Institutional
Public and Institutional
Public and Institutional
(Mixed Residential- starts a
approximately 1,000 feet
west of the west end of the
ro.ect)
CC: Civic Center District
cc: Civic Center District
Institutional
West
PC #03-08 -~ PC Report 03/26/03 - Page 1 of 10
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Site Data
Public and Institutional
Institutional
CC: Civic Center District
35 acres (1,524,600 square feet)
Moderate grade to the western part of the properly
Background
The Council and Planning COhImission held a joint work session prior to the February 10, 2003
Council meeting to discuss plans for the Ramsey County Public Works Facility (RCPWF).
On February 26, 2003 Ramsey County held a public open-house on the RCPWF to give residents
a chance to view the proposed plans and answer any resident questions, Notices for the open
house were sent to over 800 residents,
Overview
The applicant is proposing to construct a 250,360 square foot public works building that would
house approximately 155 employees, This building would centralize administrative and
engineering dcsign offices, vehicle storage and maintenance areas, traffic signal and sign
fabrication shops, and road maintenance material storage. The Ramsey County Public Works
Dcpartment currently operates from a building at the corner of 694 and Rice Street in Shoreview,
and from administrative offices in the Ramsey County Government Centcr West Building in
downtown Saint Paul. In addition to Ramsey County Public Works the following agencies may
also occupy space within the Public Works Building:
. The City of Arden Hills Operations and Maintenance Department.
. Moundsview Public School District's Light Maintenance Division.
. The Ramsey County Soil and Conservation District (headquarters),
. Ramsey County Libraries' Maintenance Fleet (3 spaces),
In addition to the Ramsey County I Partners Public Works Facility (RCPWF) the Minnesota
Army National Guard intends to construct a 117,000 square foot maintenance facility (The
National Guard maintenance facility would provide routine and special maintenance services on
various military vehicles) adjacent to the RCPWF at some point in the future. Co-location of
these facilities would allow the National Guard to utilize the County's fueling station, and also
allow the National Guard to use the Ramsey County lot for Guard members' personal vehicles
on thc weekends when the RCPWF would typically not be used. The RCPWF will provide
indoor or covered parking for all vehicles and equipment and the only potentially visible parking
PC #03-08 ~ PC Report 03/26}03 - Page 2 of 10
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will be in the staff and public parking lots (which are separated from Highway 96 by a berm and
an access drive) which will house employees and visitors personal vehicles, .
In accordance with this Special Use Permit, the applicant has requested the following three
variances from the Zoning Ordinance:
. Maximum Building Height - 13 foot variance (see Site Plan Review, item #6: Height).
. Outdoor Material Storage - allowing outdoor material storage (see Site Plan Review,
item # I: Zoning),
. Exterior Building Materials - allowing materials not specifically allowed in the Civic
Center District (see Site Plan Review #13: Appearance),
Site Plan Review
The following provides an evaluation of site plan and related requirements based on the attached
plan set:
1. Zoning - Requires Variance for Exterior Storage
The Zoning Code states that Public Use Operations are permitted with a Special Use Permit
(Section 5,E) in the Civic Center District. The Zoning definition for public use is as follows:
Public Use: The use of any lot, parcel of land and any structure or building thereon
exclusively for public purposes by any department or branch of government,
federal, state, county or city, excluding independent school districts, without
reference to the ownership of said lot, parcel of land, building or structure.
(Section 2,D,1l5)
.
Other uses that could be applicable are truck garages which are not permitted in the Civic
Center District, and exterior storage (outdoor material storage) which is not permitted in the
Civic Center District (Section 5, E), The Zoning definitions for these uses are as follows:
Truck garage: A building that is used or intended to be used for the storage of motor
trucks, truck trailers, tractors and commercial vehicles exceeding one-
ton rated capacity, (Section 2,D,59)
Exterior Storage: The storage of goods, materials, equipment, manufactured products
and similar items not enclosed by a building. (Section 2,D,52)
Although it appears that a Truck Garage would be a reasonable classification, the definition
seems to refer to commercial trucking yards similar to those in Roseville. Therefore, staff has
interpreted the Public Use Operation as the most accurate classification for the principal use
for this property. Exterior storage has been proposed for the site as an accessory to the
principal use, but is likely essential to the functionality of the facility, Staff has inquired
about whether the exterior storage could be contained within buildings. However, the
exterior storage would not be more than a few feet high, would be obscured from view by the
front left wing 0 f the storagc and maintenance building, and would only be for temporary
PC #03-08 - PC Report 03/26103 - Page 3 of 10
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storage (for example - before the brush debris is shredded to make wood chips). The specific
requirements of the Civic Center District allow for outdoor storage in "staging areas"
(Section 5,K,3,a) provided the materials do not remain on thc ground for more than twenty-
four (24) hours (Section 5,K,3,a),
2. Lot Area and Setbacks -All Code Requirements Met
As the site data in the overview section indicates, the property is 35 acres, approximately
1,524,600 square feet. The property dimensions arc approximately 946 feet wide by 1292
feet deep (626 feet wide by 428 feet at the narrowest/shallowest points). The CC: Civic
Center Zoning District requires a minimum lot area of20,000 square feet and minimum lot
dimensions of 100 feet in width and 100 feet in depth. The following table highlights the
setback requirements:
Froht Yard
60'
(required setback from State
Highways or County Roads)
124'
(the bulk ofthe building is
ovcr 230' from the
pro erty line)
Rear Yard
. Principle
20'
600'
(storage and maintenance)
27'
650'
(storage and maintenance)
it Accessory
Side Yard Comer
10'
20'
Side Yard Interior
. Principle
10' /20'
(Min./Total for both sides)
10'
60'
(storage and maintenance)
29'
(small vehicle wash)
. Accessory
3. Lot Coverage - Code Requirement Met
The CC: Civic Center District requires that no more than 40% of the lot be covered by
structure. The proposed building footprint is 250,360 square fect while the parcel is
1,524,600 square feet. This results in approximately 16% of the lot being covered by
structure,
4, Floor Area Ratio - Code Requirement Met
PC #03-08 - PC Report 03/26/03 - Page 4 of 10
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The tloor area ratio is obtained by dividing the sum of a buildings floor area by the amount of
the lot area, The floor area ratio (FAR) cannot exceed 0.8 for the CC: Civic Center District. .
The FAR for this project is 0,17, much less than the maximum permitted,
5, Landscape Lot Area - Landscape area requirement met; Landscaping requirements met
The minimum amount of landscape area for the CC: Civic Center District is 20% of the lot
area, The proposal shows 426,888 square feet of landscape area of the total lot area of
1,524,600 squaJe feet or 28 percent. If the roads and boulevards are included in these figures
the totals become 500,408 square feet of landscape area or 33 percent of the total 1,758,813
square feet for the lot and the roadways to be constructed on this project. Either way it is
measured the landscape area exceeds the required 20 percent. Please reference the attached
colored enbanced site plan [Attachment 4A2] which better differentiates the sections of the
project site which are covered by buildings, impervious surfaces, and landscaped areas.
Under the City's landscape plan design requirements 782,38 caliper inches of trees are
required (the minimum total caliper inches required for trees can bc arrived at by dividing the
gross square footage of all floors of the building [250,360] by 320), The applicant has
proposed 786 caliper inches of deciduous, coniferous, and ornamental trees on the property.
Caliper Inches a/proposed trees are outlined on the table below
The coniferous trees proposed by the applicant actually fall somewhere between the
categories listed below as they are 3.33 caliper inches (8-foot height divided by 2.4), Staff .
has included the coniferous trees in the 2 to 3 inch caliper category, While the table shows
that the proposed trees show a deficit of 34.19 caliper inches in the 2 to 3 inch category and a
deficit of 3.71 caliper inches in the 3.5 to 4 inch, the proposed trees exceed the requirement
by 41.53 caliper inches in the 4.5 to 5 inch category, The net result is an excess of 3.63
caliper inches and in particular an excess in the largest category, Staff is very comfortable
with the landscaping provided and believes the result will be a site that has superior
screening and is more attractive,
1-2 Stories
50 % (391,19 inChes)
30 % (234,71 inches)
20 % (156.47 inches)
Proposed # of
Caliper Inches
357 caliper inches
231 caliper inches
198 caliper inches
In addition to the trees outlined above, the applicant is proposing to plant approximately 142
shrubs,
PC #03-08 - PC Report 03/26/03 ~ Page 5 of 10
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. 6, Height - Requires Variance for Height of Salt/Sand Building
The maximum building height allowed in the CC: Civic Center District is 35 feet. The
proposed elevations show a building height of 48 feet at the highest point of the Salt/Sand
storage building. The applicant is requesting a variance of 13 feet to allow for the height of
the SalUSand Building. The height of the Salt/Sand building is necessary so that the long-
bed dump trucks will have adequate clearance for safcly unloading the stockpile,
7, Parking, - Meets Code Requirement for Spaces; Exceeds Parking Setback Requirement
No specific requirements for Public Works facilities are outlined in the Zoning Ordinance,
ublic parking)
.
The State Building Code and ADA parking standards call for a minimum of 7 handicapped
parking spaces for parking lots of201-300 spaces. Six handicapped parking spaces are
shown on the Site Plan, however it appears that there may be two additional handicapped
spaces in the public lot which were Ilbt marked,
Parking setback requirements are highlighted below:
Minimum Building Required Proposed at Shortest Point
SetbaCks
Parking: ROW 20 Feet Access Drive: 62 Feet
Parking: Side 5 Feet 100 Feet
Parking: Rear 5 Feet 981 Feet
As the table above indicates, the proposed parking setbacks greatly exceed the requirements,
The entire parking area shall be curbed, surfaced and striped in accordance with City design
standards, '
8, Access and Circulation, - Meets Code Requirement
.
Hamline Avenue will serve as the access to the property for both maintenance vehicles and
for passenger vehicles. The public access to the RCPWF will be via an access road that will
run along the south side of the property approximately 30 feet from Highway 96 at the
closest point. The maintenance vehicle entrance will be via Ben Franklin Avenue, north of
thc current National Guard facility. This access pattern should minimize the interaction of
PC #03-08 - PC Report 03/26/03 - Page 6 of 10
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the maintenance vehicles and passenger vehicles on the site, As part of this project Hamline
Avenue would function as a private acccss road (part of the road is on National Guard .
property) for the County and for the National Guard, Hamline Avenue would not be
cxtended as part of this development.
Thc applicant has proposed including a bike rack on both the west and east sides of the
administration building, provision for bicyclists and other forms of pedestrian circulation
were encouraged in the Civic Center district. Civic Center requirements also call for any
intemal sidewalk systems or paths to connect with adjacent planned or developed public
sidewalks and trails, As part of the Highway 96 reconstruction, a sidewalk will be included
along the north side of Highway 96 from Hamline A venue east to match up with sidewalk in
front of the Army Reserve Center, The future development of the TCAAP may include the
extension of the sidewalk west of Hamline Avenue, At such time as the sidewalk is extended
west of Hamline Avenue, a connection should be made from RCPWF's internal sidewalk
systems to the public sidewalk. This would likely entail a connection between the concrete
entry walk and the public sidewalk,
9, Screening - Meets Code Requirement
Significant landscaping is proposed to screen both the parking on site and adjacent
properties, Depending on when the new National Guard Facility is constructed to the west of
the RCPWF, there may be some screening problems on the west side of the property, Once
the National Guard Facility and the berms associated with that building are constructed, the .
RCPwF will be adequately screened from the west. In addition, the current National Guard
buildings will screen the building and yard from the east. The applicant has proposed using
approxiInately 29, 8-foot Black Hills Spruce trees which would run along the east property
line from the right wing of the cold storage area to the rear property line, This foliage, along
with a 6-foot fence which is proposed, should adequately screen the property from the east.
If the fencing proposed is a chain-link fence, Civic Center requirements state that the fence
shall have either a black or dark grecn vinyl coating,
10, Lighting - Meets Code Requirements
Lighting is identified in the plan set and appears to be consistent with the Zoning Ordinance,
The Zoning Ordinance requires that all lighting be directed away from adjoining lots or
public streets and must be hooded so that light is only directed onto the subject property.
11. Sign age - None Currently Proposed
No signage has been proposed with this application. Signage for this project would be
processed through a Signage Permit and would need to be within the maximum allowed
PC #03-08 - PC Report 03/26/03 - Page: 7 of 10
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signage in Signage District 6 (Signage Ordinance, Section 333.6, f) which allows for a
maximum of 60 square fcct of wall signage, and 45 square feet of freestanding signage with a
maximum height of 12 feet.
If freestanding signage is to be utilized, staff would encourage the applicant use a monument
style sign to remain consistent with other nearby buildings on Highway 96, the Army
Reserve Building and the Arden Hills City Hall.
12, Grading and Utilities - Meets Code Requirements
The City Engineer's office has performed a preliminary review and did not have any
comments on this project, Special Use Permit approval should be conditioned on the
approval of detailed final grading, utility, drainage, and erosion control plans by thc City
Engineer.
13. Aesthetics - Variance Requiredfor Building Materials
A building rendering and building elevations are included for your reference, The Civic
Center District requires that building materials be brick, stone, glass, or any combination
thereof (trim and accessories may be composed of metal), The applicant is proposing brick,
masonry, precast concrete wall panels, glass, and pre-finished ribbed metal panel as the
primary building materials, The applicant has requested a variance to allow the precast
concrete wall panels and pre-finished ribbed metal panels as building materials as these
materials are not expressly stated in the listing of permitted exterior materials, Pictures of
precast concrete wall panels have been included as Attacbment 4 ofthe applicant's plan set.
The overall design of the building effectively utilizes portions of the building to screen the
less desirable uses. The result is effective screening of the "yard" area and a more attractive
presence along Highway 96. The project design team has considered the materials and
building design element to assist the building more effectively blend with its surroundings.
14. Special Use Permit Analysis - Finding Required
A Public Use Operation is allowed by a Special Use Permit in the CC zoning district.
Section 8, D, 3, b of the Ardcn Hills Zoning Ordinance states the City Council and Plamling
Commission:
"..,shall consider the effect of the proposed use upon the health, safety, convenience and
general welfare of the owners and occupants of surrounding land, in particular, and the
community as a whole, in general, including but not limited to the follOWing factors:
PC #03-08 ~ PC Report 03126/03 - Page 8 of 10
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existing and anticipated traffic and parking conditions; noise, glare, odors, vibration,
smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; .
drainage; population density; visual and land use compatibility with uses and structures
on surrounding land; adjoining land values; park dedications where applicable, and the
orderly development of the neighborhood and the City within the general purpose and
intent of this ordinance and the Comprehensive Development Plan for the City."
The Planning Commission must make a finding as to whether or not the proposed
Special Use Permit would adversely affect the surrounding neighborhood and
larger community as per the aforementioned factors.
Deadline for Aeencv Actions
the City of Arden Hills received the completed application for this request on March 4, 2003,
Pursuant to Minnesota State Statue, the city must act on this request by May 4,2003 (60 days),
unless the City provides the petitioner with written reasons for an additional 60 day review
period, The city may with the petitioner's consent extend the review period beyond the 120
days,
OPtions
I.
2,
3,
Recommend approval as submitted.
Recommend approval with conditions.
Recommend denial. If the City denies the petitioner's request, "", it must state in
writing the reasons for the denial at the time that it denies the request",
Table for additional information.
.
4.
Recommendation
ill Planning Case #03-08, staff recommends that the application for a Special Use Permit to allow
a county/public maintenance facility in the Civic Center District be approved subject to the
following conditions:
I, All necessary building permits shall be filed with the City Building Official.
2. All necessary signage permits shall be filed with the City Planner.
3, The number of handicapped accessible parking spaces shall comply with the State
Building Code requirements,
4, The applicant shall submit a landscape performance bond or other surety for 125% of
the cost of materials and installation valid one full year from the date of installation,
5. Detailed final grading, utility, drainage, and erosion control plans shall be submitted
to the City Engineer for approval.
6. Compliance with the applicable provisions of the Zoning Ordinance.
7, Any applicable permits shall be filed with Ramsey County, the Rice Creek Watershed
District, the Minnesota Pollution Control Agency, and other regulatory agencies.
PC #03-0& - PC Report 03/26/03 - Page 9 of 10
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Attachments
4A-l
4A- 2
4A-3
4A-4
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Statement and Plan Set submitted by the applicant
Location Map
Letters/Notices from Residents
Color Enhanced Site Plan (Only included in packets for: PC, CC. Public Copy,
Press, Applicant, and Library)
PC #03-08 - PC Report 03/26/03 - Page to of10
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. Planning Commission
Attachment 4b - 5
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, APRIL 2, 2003
7:00 P.M. - ARDEN HILLS CITY HALL
.
CALL TO ORDER
Chair Sand called the meeting to order at 7:10 p.m.
ROLL CALL
Present were Commissioners Ken Bezdicek, Clayton Larson, Elizabeth Modesette,
Megan Ricke, Clayton Zimmerman, and Chair David Sand,
Absent: Cathy Smithknecht.
Also present were Mayor Beverly Aplikowski, Council Members Gregg Larson, Lois
Rem, and Brenda Holden, Director of Community Services Aaron Parrish, City Planner
Peter Hellegers, and Recording Secretary Kathleen Altman,
APPROVAL OF MINuTES FROM PLANNING COMMISSION MEETING HELD ON
MARCH. 5, 2003.
Commissioner Modesette requested the following chimges: Correction to Commissioner
Zimmermim's corrections on the January 8,2003 meeting, should read: ",..pork chop
there would prevent left turns." (Subsequently staff has revised Commissioner
Zimmerman's correction to read: "Commissioner Modesette asked if it was possible to
put some kind of a pork chop there to make i! impossible to make a left turn.")
.
Commissioner Zimmerman moved, seconded by Commissioner Ricke to approve the
March 5, 2002 minutes as amended. The motion carried unanimously (6-0),
PUBLIC H.EAR1NGS
A. PLANNING CASE #03-08 - RAMSEY COUNTY/PARTNERSJ'UBLIC WORKDS
FACILITY, HAMLINE A VENUE AND JJ.IGHW AY 96. SPECIAL .USE PERMIT
Mr. Hellegers stated applicants were requesting a Special Use Permit to allow for a
Public Works Facility, Mr, Hellegers reviewcd their report dated March 26, 2003 and
recommended approval of the Site Plan Review subject to conditions as outlined in their
report. Mr. Hellegers notcd this public hearing had been properly noticed.
Chair Sand opened the public hearing at 7:14 p,m,
Chair Sand invited applicant to make comment.
.
Julio Manginc, Director of Property Management for Ramsey County; Ken Heider,
Director of Public Works; Bruce Thompson; Assistant Director of Property Management;
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ARDEN HILLS PLANNING COMMISSION - APRIL 2,2003 2
Fred Moore, Civil Engineer SRF Consulting; and Greg Fenton, BWBR Architects were
in attendance on behalf of applicant.
Mr. Fenton summarized the Site Plan, floor plan, and landscaping for the Commission,
Chair Sand asked about the oil drop off site and what would that look like, Mr. Fenton
replied the type of disposal facilities had not been fully explored, but there would be
screening in thc proposed area.
Ken Heider replied there would be a pedestal that residents could pour their used oil in.
There would also be a small bucket that people could put oil filters, He noted there was a
demand for oil disposal at their other facility and it was one of the items that they wanted
the Commission's comments on. He noted this would have drawbacks,
Chair Sand stated this was the last thing he wanted to see in that area, He stated where
they were proposing tlris was not an appropriate place for it.
Mr, Heider noted if this were not visible, it would not be used. He indicated if it were
also not convenient, it would not be used, Commissioner Zimmerman stated they put in a
sign indicating where the location for the drop off site Was located,
Mr. Fenton stated the area would be well screened and they had previous experiences
where if the area was not policed, other tlrings showed up in that area,
Chair Sand stated he was not convinced that they needed that type of a facility, He stated
he would like to see this set up like a garage area, and not leave things sit outside, He
suggested they have some type of an indoor facility that was aesthetically pleasing. Mr.
Heider noted this was not a household hazardous waste facility; it would only be used for
used engine oil and not for other chemical or waste products,
Chair Sand asked if the residents would be able to distinguish this feature. Mr, Heider
replied that was one of the issues,
Commissioner Zimmerman noted because tlris was a maintenance facility, he expected
the County would have waste oil from their trucks, He suggested that there be a
mechanism that residents were able to deposit their waSte oil in with the County's waste
oil. He noted this would eliminate people from dropping off other things for recycling.
Commissioner Zimmerman stated he would like to see an elevation plan, He asked what
was the facility going to look like at ground level. He asked what was the height of the
berming and how much of the structure would be visible from Highway 96, Mr. Fenton
summarized for the Commission what the building would look like from ground level.
Commissioner Zimmerman asked for an explanation how the 48-foot was arrived at for
the salt/sand structure. Mr. Fenton replicd the goal was to have at least Yz the width of
the building to have a 30 feet clearance so the trucks would dump on one lift, which
would make the structure 48-feet. He noted this design was the shortest of the designs
they had looked at. He noted the structure would be open on the east and south sides, He
indicatcd this structurc was a standard for MnDOT.
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ARDEN HILLS PLANNING COMMISSION - APRIL 2, 2003
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Commissioner Zimmerman asked if this structure was secure enough from the elements
that they would be able to store what was left over until the following season. Mr. Heider
replied it would and that was one of the intentions of the building, He noted they bought
their salt through the State bidding process, He noted the County would save a lot of
money with a structure such as this.
.
Ms. Modesette asked what was the life cycle for these types of structures, Mr, Fenton
noted the guaranteed life was 15 years and the estimated life was 20 years.
Chair Sand asked what was the material they were using for the roof, Mr. Fenton replied
it was a vinyl with a woven mesh embedded in it. He noted it would not feel like fabric,
but like plastic,
Commissioner Ricke asked what was the plan for the fence along the east side of the
property. Mr. Fenton replied it would be a coated chain link fence, dark green in color.
Chair Sand noted on the west side there was substantially less attention to landscaping,
He asked if funding did not come through and the Guard facility was not constructed,
would this building be short of landscaping. He asked if they could still landscape there,
even if a building went in. Mr. Fenton replied they did not have any plantings planned
for that area right now because there was drainage there, He noted the elevation of the
ground continued to rise in that area, He stated there was the possibility of putting
landscaping in that area, but he believed the National Guard was planning on expanding,
.
Mr. Moore stated the National Guard would have a lot of green space on their property
for security reasons, He noted there was a "mountain" of dirt there right noW, but that
would be removed Wwhen the Guard expanded,
Commissioner Larson asked about the canopy on the east end of the building, He asked
if it was open on all three sides and what was it used for. Mr, Fenton replied there was an
open-air canopy planned for that area and it Was open on three sides,
Jeanne Winiecki, 4471 Old Highway 10, asked if they would be screening the parking
lot. She asked if there was a berm along Highway 96, or if the screening was entirely
dependant upon prairie grass, She stated she was disappointed to think that the City
would change the way they do business and expect different screening and landscaping
on this project. Mr. Moore replied there was proposed to be a berm all along Highway
96, which would bc six-foot high and screen the vehicles in the parking lot. He noted
they would only see the tops of the vehicles in the parking lot. The purpose of the berm
was to hide most of the vehicles. He noted they would be looking at the top part of the
buildings only.
Thcre were no further comments made for or against the Site Plan Review.
Chair Sand closed the public hearing at 8:02 p,m,
Commissioner Larson asked about protection of fuel islands, Mr. Moore replied the pond
that was on the site was a water quality treatment pond, He noted there was a complete
storm scwer system to collect water from all of the hard surfaces on the site, including the
salt/sand storage area. He noted that system would then go into the water quality
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. ARDEN HILLS PLANNING COMMISSION - APRIL 2, 2003
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treatment pond. He stated the purpose of the sand/salt building was to have it covered to
prevent run off as much as possible,
Commissioner Larson asked how would the water get treated, Mr. Moore replied the
water would be very dilute, He stated the treatment pond would also treat the roadway
run off.
Chair Sand asked what were the typical hours of operation with respect to trucks coming
in and out of the site and what type of lighting would the site have, Mr, Heider replied
from the operational standpoint, the normal working hours for maintenance was 7:00 a,m,
- 3:30 p.m, Office hours were 8:00 - 4:30, He noted if there were snow events, or
emergency situations, they could be working almost any hour. He indicated in the winter
they had a night crew of 5 or 6 people who typically worked around the building on
maintenance, so they typically would not make much noise, He stated they had tried to
design the site and the circulation on the site to minimize backing up of vehicles, He
noted the back up alarms would be from loading trucks, but because of the way they set
the site circulation up, the trucks themselves, which was most of the traffic, would not
need to back up that often. He noted they wanted the trucks going forward as much as
possible.
Mr, Fenton replied with respect to lighting, they were designing the lighting m
compliance with the City Code and Ordinances,
Mr. Sand asked what type of color the lighting would be, Mr, Fenton replied it would be
more of the typical white lighting, which would be perimeter cased and pointed
downward.
Cbair Sand asked if the reason why they chose the white light over the high-pressure
sodium. Mr. Fenton replied it was for the efficiency of the lamp.
Mr. Mangine stated the National Guard did not light the parking lot for security and the
only time they came on was as motion detectors, Chair Sand asked ifthey had thought of
that option.
Mr. Mangine replied they had thought of this as an energy saving measure, as well as
from a safety standpoint. He stated the lighting that was proposed was programmable,
but he indicated he would likc to look at using motion detectors instead if there was no
objection from the Commission. He stated he thought the City was requiring the parking
lot to be lit at all times, but if the City wanted them to look at this option, they would be
willing to do that.
Commissioner Modesette noted she was in favor of this type oflighting,
Commissioner Modesette stated she was sympathetic to the aesthetic comer regarding the
oil waste site, but she also believed that since this was a public facility and given the
environmental concems for other improper disposal that an easily accessible place for oil
disposal should be provided. She asked if the National Guard facility were to move
north, would a green alley be incorporated into this plan along the east as a contingency,
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ARDEN HILLS PLANNING COMMISSION - APRIL 2, 2003
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Mr. Mangine replied the idea of sharing fueling; road access, and security would all .
work. He noted they would work on a contingency plan if things changed with the
National Guard building.
Commissioner Bezdicek recommended they relied on the present dumpsitc for oil and
forego this proposal.
Commissioner Ricke asked about the proposed traffic flow in and out of the facility, Shc
asked where the large trucks would be located. Mr. Heider replied everyone would have
to exit at Hamline. Highway 96 and Hamline were County Roads and both roads would
be used to some degree. He noted Highway 96 was a very good east/west connection for
them and indicated the vast amount of traffic would probably be going to the east on
Highway 96, He stated there was less County work south on Hamline, Hc indicated
Highway 96 would be used the majority of the time. He noted if there was a problem
with traffic, they could address this in the future and they were sensitive to traffic
concerns.
Chair Sand asked what was the overall plan in terms of starting construction. Mr. Heider
replied the actual construction would start later this SUmmer with plans of occupation of
the bUilding in fall, 2004, If the building were not ready by fall, 2004, they would wait
until spring, 2005 to move in,
Chair Sand asked how would the reconstruction of Highway 96 affcct this project, Mr,
Heider replied it probably would not affect this project that much. He noted Highway 96 .
would be reconstructcd under traffic and they would work with that issue,
Chair Sand expressed concern that there would be additional traffic on Hamline as they
rcconstructed Highway 96, Mr, Hcider replied hc did not think this would bc an issue,
Commissioner Zimmerman moved, seconded by Commissioncr Larson to approve
Planning Case #03-08, Ramsey County/Partners Public Works Facility, Hamline Avenue
and Highway 96, Special Use Permit subject to the following conditions and
recommendations:
I.
2,
3.
All necessary building permits shall be filed with the City Building Official.
All necessary signage permits sball be filed with the City Planner.
The number of handicapped accessible parking spaces shall comply with the State
Building Code requirements.
The applicant shall submit a landscape performance bond or other surety for
125% of the cost of materials and installation valid onc full ycar from the date of
installation.
Detailed final grading, utility, drainage, and erosion control plans shall bc
submitted to the City Engineer for approval.
Compliance with the applicable provisions of the Zoning Ordinance.
Any applicable permits shall be filed with Ramsey County, the Rice Creek
Watershed District, the Minnesota Pollution Control Agency, and other regulatory
agencies.
That the building material variance as outlined in Item No. ] 3 meet tbe approval
of the City Engineer and Bnilding Inspector.
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4.
5,
6,
7,
8.
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, ARDEN HILLS PLANNING COMMISSION - APRIL 2, 2003
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9,
That the oil and sand location on the site plan be deleted and the waste oil drop
off be incorporated into the existing County waste oil storage on the site and the
County come up with an acceptable method to convey that waste oil into their
container If tbat is deemed unworkable the County come back to tbe City to
amend their site plan,
That the landscape plan include landscaping to the west side of the building not
knowing when tbe National Guard will build their facility,
10,
Commissioner Larson asked if it was proper that they do not approve the waste oil
maintenance facility and instead have them come back with a plan at a later date for
review by the Conunission. Chair Sand replied that would require an amendment to the
motion,
Commissioner Zinunerman noted the reason he included it was because there was a
location shown on the site plan tbat they did not feel was an appropriate place, so he
wanted residents to be able to drop off oil at the same place that tbe County placed tbeir
oil. He indicated tbey could discuss not having waste oil on the property. Conunissioner
Larson stated he was fine with the motion as it stood.
Chair Sand asked if the motion as presented was agreeable to the County, Mr, Heider
replied tbe condition would require residents to hand the waste to an employee who
would carry tbe waste into the building for disposal. He noted from a safety issue, it
would be difficult to have people behind tbe building dropping off their oil.
Conunissioner 13ezdicek asked if this would preclude residents dropping off tbe oil
outside of business hours, Mr, Heider replied that was correct. The oil would need to be
dropped off during business hours.
Commissioner Ricke suggested eitber tbe disposal had to be a part of their own disposal
or they needed to present an alternative plan that was approved by the Conunission, Mr,
Parrish replied the County could determine from their operations if there was a need for
this type of a facility, tbey could amend their site plan at a future date,
Chair Sand noted their intention was to not allow the drop off facility at tbe front, but
rather to provide an alternative site on the property.
The motion carried unanimously (6-0),
B.
PLANNING CASE 03-09:
VARIANCE
BRUCE GODE, 3538 GLEN ARDEN ROAD,
Chair Sand opened the public hearing at 7:35 p,m,
Mr Hellegers stated applicants were requesting a 6-foot variance from tbe minimum side
yard setback for one side, This variance would allow construction of an attached 24x26
garagc four feet from the northern property line. Mr Hellegers reviewed their report
dated March 27, 2003 and recommended denial of thc Site Plan Rcview for thc reasons as
outlined in their report, Mr Hellegers noted this public hearing had been properly
noticed,
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. Planning Commission
Attachment 4b - 6
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 28, 2003
4
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1. Planninl! Case No. 03-08: Ramsev County Public Works Facility
Special Use Permit
Mr, Renegers stated the applicant was requesting a Special Use Permit to allow
for a Public Works Facility. He noted the Planning Commission recommended
approval of a Special Use Permit for the Public Works Facility with ten conditions
as noted in the April 23, 2003 staff report.
Councilmember Larson requested the County attempt to provide some type of
design-break in the materials with respect to the pre-cast exterior material on the
cold storage building, He requested staff be sensitive as to how the structure
would appear from Highway 96 if the applicant came forward with a variance
request.
.CounciImember Grant suggested the County and the Council preview the
Irondale High School in New Brighton to gain an idea of how it utilized pre-cast
exterior materials, .
Mr, Bruce Thompson, Ramsey County, asked for reconsideration of the
condition which indicated additional landscape screening be installed, stating he
thought it was not the best use of taxpayer dollars to add the additional screening
on the west side of the site, In addition, he said he did not believe the screening
would be visible from Highway 96, However, if the Council required the
additional screening, they would install it.
Councilmember Grant expressed concern about the potential future view-shed
on the excess TCAAP property, which may be developed.
Coullcilmember Rem stated she did not see any point to installing screening at
this time, and suggested when development did occur to the west of the facility,
provided it was not the National Guard, screening could be added,
Mr. Filla stated the landscape plan did not show screening on the west side of the
property, With respect to number 8, he requested they reference the planning
memo of March 26,2003, He suggested they add the wording "to the west side of
the building or removal of the berm,.." He recommended condition number 11 .
read as follows:
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 28, 2003
5
"Based upon development of the property, in compliance with
Conditions 1-10 above and the approved Site Plan, the City
Council finds that health, safety, convenience, and general
welfare of the owners and occupants of surrounding land, in
particular, and the community in general, will not be adversely
impacted."
Councilmember Larson stated he would like to add that they would incorporate
some additional design features into the cold storage building wall to break up the
appearance of a singular wall and present it to Council prior to going forward. He
stated he wanted to amend condition number 10 to state that "the County would
agree to the provision of additional screening, acceptable to both the County and
the City, with such screening occurring when development on the TCAAP
property warranted such screening."
MOTION: Councilmember Larson moved and Councilmember Grant
seconded a motion to approve Planning Case No. 03-08:
Ramsey County Public Works Facility Special Use Permit, with
the following revisions to staff's recommendations. Condition
number 10 to include that the County agrees to the provision of
additional screening, acceptable to both the County and the
City, when the City deems that future development of the
TCAAP property warrants such screening. Condition number
11, to include the wording recommended by the City Attorney
as noted above.
MOTION: Councilmember Larson moved and Councilmernber Grant
seconded a motion to amend condition 8 to read: That the
building material variance as outlined in item number 13 meet
the approval of the City Planner and Building Inspector, and
that additional design features, that break up the cold
storage/screening wall with changes in relief, material,
setbacks, and/or color, be included in the variance and also
receive the approval of the City Council. The motion carried
(4-1). (Mayor Aplikowski).
The original motion carried unanimously (5-0).
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Attachment 6B - 2
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ARDEN HILLS PLANNING COMMISSION - OCTOBER 1,2003
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Big 10 Sports Bar, he has had nothing but problems regarding noise, drinking, litter, and
other issues. He noted he had spoken with the City many time about this business and the
problems they were having and were told that nothing could be done because the business
was therc before the residents. He stated they have had cars drive through their yard, as
well as noisy, loud cars at all hours of the morning. He stated trash had been placed in
his yard from the business. He noted he had called Ramsey County many times with
complaints. He indicated the business had been taken over by James from John and he
felt it had gone downhill since the new management. He stated if this variance was
granted, he wanted a ten-foot high solid fence put up to protect his property. He noted
the air conditioning on the roof was also loud. He stated when they moved in, it was the
Big 10 Supper Club and they had no problems when it was the Big 10 Supper Club.
.
Mr. Welsch stated the Big 10 was built in 1959 and the trailer court moved in around
1965 and the trailer park was suppose to have built a fence, but never did. He noted it
was the trailer court's responsibility to build tbe fence. He indicated he had put up a
fence, but it was not required.
Vice Chair Zimmerman closed the public hearing at 7:26 p.m.
Commissioner Ricke moved, seconded by Commissioner Modesette to recommend
denial of Planning Case #03-12, John Welsch, 4703 North Highway 10, Variance request
to allow the enlargement of a non-conforming use based on the findings stated in staff's
October I, 2003 report; and denial of the Site Plan based on its failure to comply with the .
zoning, landscaping, and parking requirements.
The motion carried unanimously (4-0).
B. PLANNING CASE 03-26: RAMSEY COUNTY PUBLIC WORKS. 1425 WEST
HIGHWAY 96. SPECIAL USE PERMIT AMENDMENT
Vice Chair Zimmerman opened the public hearing at 7:28 p.m.
Mr. Hellegers stated applicant was requesting an amendment to their Special Use Permit
to allow for an addition of the Sheriff Station to the Public Works Facility and also to
allow a change in the Site Plan for the addition and the relocation of the salt/sand
building. Staff noted the Planning Commission needed to make a determination that in
reviewing the proposed amendment to the Special Use Permit, the Commission has
considered the effect of the proposed use upon the health, safety, convenience, and
general welfare of the owners and occupants of surrounding land, in particular, the
community as a whole and that the facts and circumstances of the particular case warrant
granting of the amendment to the Special Use Permit. Staff recommended approval of
the Special Use Permit Amendment subject to the following conditions:
1. All necessary building permits shall be filed with the City Building OfficiaL
2. All necessary sign age shall be filed with the City Planner.
3. The number of handicapped accessible parking spaces shall comply with the State .
Building Code requirements.
4. The applicant shall submit a revised landscape plan and planting schedule which
complies with the City's landscaping requirements for the required caliper inches of
ARDEN HILLS PLANNING COMMISSION - OCTOBER 1,2003
4
.
trees; such plans shall be submitted to the City Planner for approval prior to the
issuance of a Certificate of Occupancy.
5. The applicant shall submit, prior to the issuance of a Certificate of Occupancy, a
landscape performance bond or other surety for 125% of the cost of materials and
installation valid one full year from the date of installation.
6. The applicant shall either remove the southern parking lot entrance to the Sheriff
Patrol Station parking lot or relocate it to the east side of the parking lot. The
applicant shall provide such design changes on a revised site plan which shall be
submitted to the City for review by the City Planner, City Engineer, Building Official,
and Fire Marshall for their approval prior to the issuance of a Building Permit.
7. The applicant shall maintain a roadway width of 40 feet until just north of the private
access drive where the roadway width can taper down to the proposed 28 feet width.
8. Detailed final grading, utility, drainage, and erosion control plans shall be submitted
to the City Engineer for approval prior to issuance of a building permit.
9. Compliance with the applicable provisions of the Zoning Ordinance.
10. Any applicable permits shall be filed with Ramsey County, the Rice Creek Watershed
District, the Minnesota Pollution Control Agency, and other regulatory agencies.
II. The applicant shall comply with Section 507 of the International Building Code
requirements for Unlimited Area Buildings, which states that the applicant shall
maintain a 60-foot clearance around the entire perimeter of the building or meet the
requirements in Section 507.4 for reduced open space.
12. The applicant shall loop together the water mains from the east and west.
13. The applicant shall provide the City with an elevation of the north side of the Sheriff
Patrol Vehicle Storage area.
14. The applicant shall provide emergency exits from the Sheriff Patrol Vehicle Storage
area to the outside.
15. The applicant shall verify the exit/entrance into the Sheriff Patrol Vehicle Storage
area and main Sheriff Patrol building per approval of the Fire Marshal.
16. The applicant shall locate the Fire Department Control (F.D.C.) on the front (east)
side ofthe building.
17. The applicant shall locate a fire hydrant within 150 feet of the Fire Department
Control (F.D.C.).
18. The applicant shall keep assembly occupancy separated from other occupancies by
one (I) hour firewalls.
.
Commissioner Larson asked why the backyard area was changed. Mr. Hellegers replied
there were problems they ran into around the swale area and this was the best solution to
that problem.
Vice Chair Zimmerman invited anyone for or against the variance to come forward and
make comment.
Doug Wild, architect, introduced himself and others in the chamber who were available
for questions.
.
George Altendorfer, Ramey County Sheriff, introduced himself.
Commissioner Larson asked about dispatching of sheriff vehicles from this location and
if there were issues with noise from sirens, would they be able to address this issue.
Officer Altendorfer replied occasionally they would dispatch vehicles from this facility
ARDEN HILLS PLANNING COMMISSION - OCTOBER 1,2003
5
and there was the possibility they would have lights and sirens on. He noted, however,
that State law did not allow them to not have their lights and sirens on when they were
responding to an emergency. He stated they had a similar situation in White Bear Lake
and he had actually received compliments from the residents because they felt a sense of
security with having the Sheriff vehicles in the area. He noted there would be
overlapping shifts and that would be the reason squad cars would be at the facility.
.
Vice Chair Zimmerman closed the public hearing at 7:50 p.m.
Commissioner Ricke moved, seconded by Commissioner Larson, that in reviewing the
proposed amendment to the Special Use Permit, the Commission has considered the
effect of the proposed use upon the health, safety, convenience, and general welfare of
the owners and occupants of the surrounding land, in particular, and the community as a
whole and that the facts and circumstances of the particular case warrant granting of the
amendment to the Special Use Permit.
The motion carried unanimously (4-0).
Commissioner Ricke moved, seconded by Commissioner Larson, to recommend approval
of Planning Case No. 03-26, Ramsey County Public Works, 1425 West Highway 96,
Special Use Permit Amendment subject to the eighteen conditions as noted in staffs
October 1, 2003 report.
The motion carried unanimously (4-0).
.
UNFINISHED AND NEW BUSINESS
None.
REPORTS
A. Planning Commissioners
None.
B. Staff
Mr. Parrish and Mr. Hellegers updated the Commission on recent Council decisions.
C. Councilmember
Councilmember Larson was not present.
ADJOURNMENT
Commissioner Larson moved, seconded by Commissioner Ricke to adjourn the meeting .
at 8:03 p.m. The motion carried unanimously (4-0).
- \-.
.
.
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EN HILLS
MEMORANDUM
DATE:
Agenda Item 6.B.
October 21,2003
TO:
Mayor and Council
Michelle Wolfe, City Administrator
Aaron Parrish, Director of Community Development/Asst. City Admin. (j)
Approval of Vision and Goals for the TCAAP Property
FROM:
SUBJECT:
ENCLOSURES:
L Vision and Goals for the TCAAP Property
. Overview
.
Based on discussion and input at the Work Session, attached is the revised draft of the Vision
and Goals for Council consideration and approval.
Requested Action
I. Consider approval ofthe attached Vision and Goals for the TCAAP Property.
N:Planning\Misc Files\YCAAP\Mastef Planning\Advisory Panel\Phase 2 Work Product\1O-21-03 Memo to City Council Phase II Vision and
Goals Approva1.doc
.
VISION AND GOALS
TWIN CITIES ARMY AMMUNITIONS PROPERTY (TCAAP)
Final Version
October 27, 2003
DEFINITIONS:
TCAAP - The ehtire 2,370 acres of the Twin Cities Army Ammunitions Property in Arden
Hills. This area is called TCAAP/AHATS by the Army.
TCAAP excess property - The 774 acres of the TCAAP site which are being excessed by the
Army.
A VISION FOR TeE FUTURE OF TeE TWIN CITIES ARMY AMMUNITIONS
PROPERTY (TCAAP) IN ARDEN HILLS:
The redevelopment of the TCAAP excess property will both harmoniously expand and
strategically complement and enhance the Arden Hills community and region, by building on the
legacy and foundation of the Vento Re-use Plan, the 1996 TCAAP Framework Plan, and the
Arden Hills Comprehensive Plan.
. GOALS FOR TeE RE-USE OF THE TCAAP PROPERTY:
General Goals:
1. To return this land to private and local civic ownership, after more than a half of a
century of service to the Federal Government.
2. To realize a plan for the reuse ofthe TCAAP property that is equal to the magnitude of
opportunities that it represents to the community.
3. To continue an open and forthright exchange of information among the Department of
the Army, A TK and the City and Development Team regarding pollution levels to
support clear and fair negotiations regarding the respective responsibilities for clean up
costs.
4. To build on the foundations of the Vento Committee Reutilization Plan, TCAAP
Framework Plan, and the Arden Hills Comprehensive Plan, but also reflect the flexibility
to design in closer concert with the opportunities and market condition constraints
presented by the site.
.
5. To implement a development plan that responds to the realities associated with the
pollution on the property and that ensures the health and safety of future residents,
employees and visitors by strategically matching proposed land uses with appropriate
levels of clean up.
I
The Planning Process Goals:
.
I. To conduct a planning process that is open, inclusive and respectful, with strong and
sustained communication with the general public and all ofthe many agencies,
jurisdictions, organizations and individuals that have an interest in the future of the
TCAAP site.
2. To assist all of the participants in their efforts to understand this complicated and multi-
faceted process.
3. To respectfully communicate to all of the other parties those decisions that are ultimately
the responsibility of the Arden Hills City Council.
The Development Process Goals:
1. To maintain a strong working relationship with the Development Partner, based on
mutual respect, cooperation and trust.
2. To create a development plan that pays the full costs of all infrastructure improvements
solely related to serving the development, and thus avoid any adverse effect on the
taxpayers of Arden Hills and neighboring communities.
3. To establish a strong, but flexible Disposition and Development Agreements, that will .
ensure a solid commitment to the elements and features that are critically important to
Arden Hills, while accommodating the flexibility necessary to respond to changing
circumstances, opportunities and cOnstraints.
Land Use and Housing Goals (for the TCAAP excess property):
1. To achieve a development consisting of a strategic mixture of business, residential, parks,
trails and open spaces, and other civic uses, selected /Tom a series of alternatives, and
determined to be the best available to Arden Hills and its neighboring communities.
2. To incorporate office and light industrial uses where desirable and compatible, but not
heavy, truck or rail intensive businesses, or business dependent on extensive outdoor
storage of either raw materials or finished goods.
3. To take full advantage of the opportunities for exceptional regional access and visibility
to I-35W and other major transportation corridors for the development of high valued
uses that can take maximum advantage of these key locations.
4. To locate a variety of housing types within neighborhoods that are planned and designed
to foster community and that are well served by local streets, trails, local parks and
natural areas.
5. To determine the specific mixture of housing types, styles, and values after carefully
evaluating a variety of options and the distinct ways that each responds first to the
.
2
.
.
.
existing character of Arden Hills and the demand represented by current Arden Hills
residents and employees, then to new residents and employees of new and expanding
businesses to be established within the area.
6. To accommodate the amount and type of retail development within the project that can be
sustained and will provide service to area businesses and residents.
7. To anticipate the impact that development ofthe TCAAP excess property will have on
adjacent land and plan accordingly.
Parks, Trails, and Open Space Goals (for the TCAAP site):
1. To provide a balance of active and passive public open spaces that respect and take
advantage of natural site topography and features.
2. To provide for a mix of public recreation types, including adequate neighborhood,
community and regional parks.
3. To take the opportunity presented by this planning process to evaluate the potential for
recreational facilities and features that may provide needed services to future residents
and visitors.
4. To pursue the creation of a joint athletic facility and recreational complex.
5. To provide a network of pedestrian and bicycle trails, parks and open spaces that create
strong linkages throughout the TCAAP excess property and make connections to
surrounding regional and local trails and open spaces.
Transportation Goals:
1. To accommodate the significant demands on the regional transportation system that the
full development of the TCAAP excess property will generate. To work with leaders
from all levels of government to support improvements to the regional transportation
system that are necessary to overcome existing deficiencies and serve the needs of new
development.
2. To balance the need to provide effective levels of access and transportation service to the
TCAAP excess property, with the needs of the surrounding communities.
3. To provide excellent north-south movement to serve the redevelopment ofthe excess
property and the best available east-west movement via the local street system, given the
site's constraints.
4. To carefully evaluate the transportation improvements to serve TCAAP in the context of
the surrounding local and regional roadway network and to make strategic linkages to
these networks.
3
Environment Goals:
.
I. To make the re-use of the TCAAP excess property a tangible means by which several
decades of pollution can be remediated.
2. To transform the existing land use and development pattern at the TCAAP excess
property, reclaim impervious surfaces, and reestablish natural environmental systems.
3. To make a significant commitment to establishing a healthy urban forest within the
TCAAP excess property and to establishing and conserving more natural drainage
systems and wildlife habitat.
4. To emulate the best available models for the environmental transformation of other
brownfield properties in the Re-Use Master Plan for the TCAAP excess property.
5. To conserve and enhance protection of the TCAAP site's unique wildlife and plant
species, surface water and wetland resources, and other unique topographic features.
6. To ensure that the north-south arterial roadway connecting TH 96 and CR I, that is
essential to the successful development ofthe TCAAP excess property, is designed and
constructed in an ecologically sensitive manner and provides for adequate movement of
wildlife through the wildlife corridor.
Community Character and Identity Goals:
.
1. To establish a distinct identity and character for the TCAAP site that reflects both the
importance of the property's history and the community's hopes for its future.
2. To establish and enforce a comprehensive set of design standards to ensure the full and
sustained realization of the desired image and character.
3. To extend the natural systems and vistas that exist on the undeveloped east side of the
TCAAP site into the redevelopment area through the Re-Use Master Plan.
4. To exhibit superior urban design, landscaping and site planning and include a high level
of natural and man-made amenities in the development of the TCAAP excess property.
.
4
.
.
.
Agenda Item 8.A
~
~HlLLS
City of Arden Hills
Ramsey County, Minnesota
Resolution 03-64
A Resolution Ordering Report on the Improvement of
Streets in the Edgewater Neighborhood
2004 Pavement Management Program(PMP}
WHEREAS, it is proposed to improve the streets in the Edgewater neighborhood,
and to assess the benefited property for a portion ofthe cost of the improvement, pursuant
to Minnesota Statutes 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ARDEN HILLS, MINNESOTA:
That the proposed improvement be referred to City Engineer, Greg Brown/URS for study
and that he is instructed to report to the Council with all convenient speed advising the
Council in a preliminary way as to whether the proposed improvement is necessary, cost-
effective, and feasible and as to whether it should best be made as proposed or in
connection with some other improvement, and the estimated cost of the improvement as
recommended.
ADOPTED by the Council this 27th day of October, 2003.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle Wolfe, ADMINISTRATOR
.
.
.
~
~HILLS
MEMORANDUM
DATE:
Agenda Item 8.B
October 22, 2003
TO: Mayor and Council
Michelle Wolfe, City Administrator
FROM: Thomas J. Moore, Director of Operations and Maintenance 1qvvtlo/
SUBJECT: Replacement of V ehicle #109; 1995 Ford F250
Backl!round
On August 28, 2003 Operations and Maintenance (0 & M) vehicle #109 was involved in an
accident. The accident occurred at the intersection of Lake Valentine Road and Old Hwy 10.
Operations and Maintenance employee Aaron Andrews was the driver. No injuries were
involved. Ramsey County Sheriff's Department dispatched Deputy Greg Engfer to the scene.
An Accident Report was filed by Deputy Greg Engfer. The League of Minnesota Cities
Insurance Trust (LMCIT) was also contacted and all necessary reports were filed. Vehicle #109
received extensive damage. It was un-drivable and had to be carried on a flatbed truck back to
the 0 & M facility.
Cost
The proposed replacement vehicle will be a 2004 Ford F250, Super Duty, 4x4 truck equipped
with a trailer tow package, snow plow package and maximum tread tires. The cost of this
vehicle, with Sales Tax and License included is $22,572.64. It will cost an additional $1,500.00
to have the vehicle painted Arden Hills tan. Utilities, with Sales Tax, will cost an additional $5,
927.36. These utilities include the trailer tow package, snow plow package and a Whelen Dot III
light system. Final cost of proposed replacement vehicle is $30,000.00. The cost breakdown is
listed below:
Vehicle
Utilities
Painting
$22,572.64
$5,927.36
$1,500.00
2
Minnesota Coonerative Purchasinl!: Venture (CPV)
The City of Arden Hills currently pays $350 annually to maintain membership in the Minnesota
Cooperative Purchasing Venture Program. This allows the City to participate in State
specification and bid prices, resulting in the City of Arden Hills paying the same amount for a
single piece of equipment as the State does for numerous pieces. This discount is such that a
City buying a new piece of equipment through the CPV will typically pay less than buying a
slightly used piece of equipment, which was not purchased through the CPV.
Superior Ford is the vendor that has the State contract for Ford vehicles. Their Minnesota State
contract number for light trucks is 011834.
Budl!:et
The proposed replacement of Vehicle #10 was not anticipated at this time and thus is an
unbudgeted item. Staff is recommending the following budgetary allocation;
Net value of V ehicle #109 as per the LMCIT
Water Fund
Sewer Fund
General Fund
$6,000.00 (check issued by the LMCIT)
$8,000.00
$8,000.00
$8,000.00
Recommendation
Staff recommends that the City Council authorize the purchase of a 2004 Ford F250 Super Duty
4x4 Truck from Superior Ford. Staff further recommends that the vehicle be painted Arden Hills
Tan and that the proper utilities be installed. Total costs are not to exceed $30,000.00.
.
.
.
.
.
.
~
~HILLS
MEMORANDUM
DATE:
Agcnda Item 8.C
October 21,2003
TO:
Mayor and Council
Michelle Wolfe, City Administrator
(j)
FROM:
Aaron Parrish, Director of Community Development / Asst. City Admin.
SUBJECT:
Karth Lake Pumping Project Financing
ENCLOSURES:
1. Parcel Specific Estimate
Overview
Based on discussion at the October 21, 2003 Work Session, the following option for financing
the Karth Lake Pumping Project is being brought forth for Council consideration and approval:
Construction Contract Expense Only; Equal Percentage Distribution
Resident Cost
City Share Cost
City Total Cost
1 Year Average 3 Year Average
$49.35<l $356 $1,073
$49,350 N/A NfA
$67.636
3 Year Range
$465 to $1603
NIA
Key Assumptions andFJgures
1. Project Gost Used: Construction Contract Only $98,700
2. City Percentage Cost Allocation 50%
3. Improvement District Cost Allocation 50%
4. Indirect expenses such as reduced interest earnings, ongoing maintenance of the district, and staff time are not included in the project cost
5. Direct expenses for design engineering, construction engineering, and legal expenses are not included in the total project cost
This option maintains the equal split between the City and Lake Improvement District, but only
takes into account the expense associated with the construction contract. A spreadsheet outlining
parcel specific impacts is attached for your review. The project is proposed to be funded out of
the surface water management fund.
Requested Action
I. Consider approval of the following:
a. That the $98,700 construction contract cost be split equally (50/50) between the City
and Lake Improvement District.
b. That taxes be levied against the Lake Improvement District for a period of three years
in an amount not to exceed $49,350 beginning with taxes payable in 2005.
c. That the City portion of the overall project cost be funded out of the surface water
management fund.
\\Earth\Finance\Connnunity Services Director\Stonn Water Utihty\IO-2l-03 Memo to Council RE Karth Lake Financing.doc
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~HILLS
MEMORANDUM
DATE:
October 22, 2003
Agenda Item 9.A.
TO:
SUBJECT:
Honorable Mayor and City Council
Michelle Wolfe, City Administrator ~
Discuss and Provide Direction Regarding Finance Director
Recruitment Process
FROM:
Overview:
.
The position of City AccountanVTreasurer has been vacant since February 7, 2003. In
September, the City Council approved changing that position to Finance Director, and authorized
staff to begin recruitment for filling the vacancy. The position has been posted since late
September, and the deadline for applications is Friday, October 24. As of this writing we have
five applications and hope to have more by end of the day Friday.
Discussion:
The purpose of this discussion is to outline the rest of the recruitment process. Here are the steps
I am proposing at this time:
I. Review and score applications.
2. Select approximately six applicants for a first round of interviews.
3. Based on the interviews select two or three finalists and conduct a management
assessment.
4. Final interviews with the finalists.
5. Based on the management assessment and final interview results, recommend a
candidate to the City Council.
Initial applications will be reviewed on a 100-point scale. This is typically required as a method
to meet the requirements of the Veteran's Preference Statute. It also provides a more objective
means for evaluating skills and qualifications to determine top candidates. The scoring is based
. on the minimum requirements, skills, knowledge and abilities as outlined in the job description.
.-
Memo
City Council
Committees & Appointments
Page 2
.
The first round of interviews would be conducted by a staff panel, likely consisting of myself,
the Deputy C1erk/HR Director and the Community Development Director/Assistant City
Administrator. Based on the results of the interviews, this panel would recommend two or three
candidates as finalists to proceed in the process.
I propose that these two or three finalists be sent for professional management assessment. The
Finance Director position is an important part of the management of the City, and I do not
believe interviews and resume alone provide enough information about a candidate. These
processes typically tell a lot about a person's experience and knowledge. However, in a
management position it is also important to find someone with good management, leadership,
organization, and personal skills. That can be very difficult to evaluate in a one-hour interview.
While there is a cost for such a process, I firmly believe that money spent up-front in the hiring
process is money well spent, and possibly avoids the much higher costs of a poor hiring decision.
We requested quotes from two possible vendors for a management assessment process. These
processes can range from moderately expensive to very expensive, depending on which firm you
use and the scope of tests they use for the assessment. Personnel Decisions Inc. (PDI)
recommended a full-day assessment process that would cost $2,050 per candidate. Dr. Gary
Fischler & Associates quoted $495 per candidate for a more limited process. The product we .
would receive from PDI would be very similar to what the Council received during the
recruitment for the City Administrator position. I have worked with PDI and they provide an
excellent product that would most certainly fulfill our needs.
I have also worked with Dr. Gary Fischler. The assessment that he would provide would consist
of some personality and cognitive tests as well as an interview. So, it would cover many of the
same areas as PDI but in a more limited scope, hence the lower cost. I have seen management
assessment reports for candidates in a promotion process, and they are very thorough and
provide tremendous insight regarding the candidates.
Since both firms are of high quality and good reputation, I would recommend the lower-cost
option at this time. I am confident that the product we receive from Dr. Fischler will enhance
our ability to select the best candidate for the position.
Once the management assessment process is complete, the final step would be an second
interview of the finalist candidates. I would like to include one or two representatives from the
Council on the interview panel, if possible, in addition to two or three staff members. In
addition, I would like to offer the Finance Department staff an opportunity to interact with the
finalists by giving them a tour prior to the interview, giving the candidates information about the
department and city, and answering their questions. They can then provide some feedback to the
interview panel.
.
.
.
.
Memo
City Council
Committees & Appointments
Page 3
The panel will then review the management assessment results, informal feedback from Finance
Department staff, and interview results to select a top candidate. A recommendation will be
prepared for City Council.
Timeline:
A possible time line would be as follows:
Deadline for applications:
Review and score applications:
First Round Interviews:
Management Assessment Tests/Interviews:
Second Round Interviews:
Council Action:
October 24
October 27-31
Week of November 10
Week of November 17
Week of December 1
December 8 or 29
Olltions:
I. Proceed with recruitment process as outlined.
2. Proceed with recruitment process as modified at Council's request.
(Example, choose a different assessment process, or choose to not proceed with the
assessment process.)
Requested Action:
Provide direction to staff as to how to proceed regarding the recruitment process for the Finance
Director position.
\\EarthlAdminlCity AdministratorIMemo\2003\/O-22-03 Memo to Counci/- Finance Director.doc
.
~
/]'\~ HILLS
MEMORANDUM
DATE:
October 22, 2003
Agenda Item 9.B.
TO: Mayor and Council
FROM: Michelle A. Wolfe, City Administrator riM
SUBJECT: Arden Hills Library Branch: Update and Discussion
Backl!round
The Arden Hills branch of Ramsey County Libraries is facing possible closure due to a lack of
funds for operating expenses. The County Board has requested Library Director Alice-Jo
Carlson to attempt to find the necessary funds to keep the Arden Hills branch open and operating
in 2004. The task must be accomplished by November 7, when the County Board will vote on
. the 2004 Library budget.
Discussion
I met with Director Carlson on October 21. She indicated that the amount needed to keep the
Arden Hills branch open in 2004 is approximately $131,000. She thinks she can find
approximately $31,000 through 2003 carry-overs, but any additional cuts in the rest of the budget
would result in cuts to library services system-wide. Therefore, she is trying to identify alternate
sources for this funding gap.
The $100,000 "shortfall" represents the cost to optimally maintain the libraries collection (i.e.
books, periodicals.) The library needs a minimum of$55,000 to provide the collection necessary
to keep the services at the Arden Hills Library viable. Some ideas for raising these funds could
include fund raising events, marketing campaigns, and requests to local businesses. However,
the November 7 deadline does not provide enough time for most fund-raising activities of this
magnitude.
The purpose of this agenda discussion is two-fold:
1. Allow for the Council to receive a current update regarding the status of the Arden
Hills Library branch.
2. Discuss possible opportunities for funding the 2004 funding gap.
. \l.Earth14dmin\City Administralor\Memo\2003\lO-23-03 Memo to Council RE Library Update.doc
Silseth, Pang
~om:
nt:
0:
Subject:
Silseth, Pang
Friday, November 07, 2003 8:45 AM
Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell);
Ramsey Co. Sherriff's; Startribune
November 10, 2003 City Council Agenda
~
ll-lO-13.doc (94
KB)
Pang Silseth
Office Support Specialist
City of Arden Hills
Phone: 651.634.5120 Fax: 651.634.5137
Website: www.ci.arden-hills.mn.us
.
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