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Home My WebLink AboutCCP 11-10-2003 ~ ~HILLS Arden Hills City Council REGULAR MEETING Monday November 10, 2003 Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson LoiS Rem ~i~ 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.us City Vision A strong COlfimutrity that values our unique environment, our fIscal soundness, and our tradition as a desirable .ci in which to Jive, work, and la . Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. October 27, 2003 COllncil Meeting 3. CONSENT CALENDAR A. Claims and Payroll 4. PUBLIC INQUlRIES/INFORMATIONAL A. PROCLAMATION: Ramsey County Library Fonndation Day 5. PUBLIC HEARINGS Those items listed nnder the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Public Inquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. A. Planning Case No. 03-12: Variance; Big Ten Supper Club Peter Rellegers Aaron Parrish COMMUNITY DEVELOPMENT A. Resolution No, 03-67: Ramsey County 2004 SCORE Grant: Authorization of Application and Acceptance of Grant Peter Rellegers Arden Hills City Council Agenda November 10, 2003 Page 2 B. Resolution No. 03-76: Renewal of Recycling Joint Powers Peter Hellegers Agreement C. Ramsey County Joint Powers Agreement for City Recycling Fee Peter Hellegers 2004-2008 7. FINANCE Aaron Parrish 8. OPERATIONS & MAINTENANCE Thomas J. Moore A. Resolution No. 03.66: Receiving Feasibility Report and Calling Greg Brown Public Hearing for 2004 PMP, Edgewater Neighborhood B. Resolution No. 03"65: Approving a Joint Agreement for the Aaron Parrish Financing, Operations, and Use of the Ramsey County Public WorksIPartners Facility 9. ADMINISTRATION Michelle Wolfe A. Ramsey County Suburban HRA Discussion Aaron Parrish CITY COUNCIL REI'ORTS A. Councilmernber Holden B. Councilmernber LarSon C. CoUrtcilmember Rem D. Councilrnembet Grant E. Mayor Aplikowski . ~ ~HILLS MEETING MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 27, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE Mayor Aplikowski requested a moment of silence for the people and cities in California for the losses they are sustaining. CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to . order the regular City Council meeting at 7:04 p.rn. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Lois Rem, Gregg Larson, and Brenda Holden. Absent: None. Also present were City Administrator, Michelle Wolfe; Director of Community Development/Assistant City Administrator, Aaron Parrish; City Attorney, Jerry Filla; Operations and Maintenance Director, Thomas Moore; City Engineer, Greg Brown; City Planner, Pete Hellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Ms. Wolfe stated item SA, Planning Case 03-12: Big Ten request for variance, was being added to the agenda, and item 6A, Planning Case No. 03-26: Ramsey County Public Works, 1425 W. Highway 96, Special Use Permit Amendment for Patrol Station Addition would be moved to item 5B. . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27, 2003 2 . MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. October 14,2003 Council Meeting B. October 20,2003 Work Session Councilmember Grant requested the following changes: Page 2, October 20 Worksession, first paragraph delete "Master Developer" and insert "Developer", and also change the order ofCRR to read: Centex, Rehbein, Ryan (CRR). Page 5, October 20 Worksession, after fourth paragraph insert "Councilmember Grant said he could also support the 50/50 option." Councihl1ember Holden requested the following changes: None. Councilmember Larson requested the following changes: Page 3, October 20 . Worksession, second paragraph delete the word "although". Councihnember Rem requested the following changes: Page 2, October 20 Worksession, last paragraph remove the words "project budget" and insert "City budget for the project." Mayor ApIikowski requested the following changes: None. Ms. Wolfe requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the October 14, 2003 City Council Meeting Minutes and the October 20, 2003 Work Session Minutes as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. b. Claims and Payroll Payment #4: 2003 PMP (Amt Construction) Payment #3: Lift Stations #2 and #5 (Jay Bros. Construction) . c. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27,2003 3 MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATIONAL Lisa McCallum stated she had lived in the City for 13 years. She noted her comments were related to the construction on Highway 96 and asked if there would be sound barriers once the construction was completed. She stated it was difficult to get across Hamline Avenue and she felt that the city was just roads with no connection of neighborhoods. Mayor Aplikowski replied it was her understanding a sound barrier was not being considered at this time. Mr. Brown replied during the County's design process, a sound barrier was not considered because of the driveway cuts. Ms. McCallum asked the City to be more conscientious about sending out more infonnation regarding the Highway 96 construction. She also asked about a pedestrian crossing signal on Hamline Avenue. Councilmember Rem asked staff to look into the cost of adding a pedestrian crossing signal on Hamline Avenue. 5. PUBLIC HEARINGS A. Plan nine: Case No. 03-12, Bie: Ten Request for Variance Mayor Aplikowski opened the public hearing at 7:25 p.m. Mr. Hellegers stated the applicant requested this item be continued to the November 10, 2003 Council Meeting. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to postpone the Public Hearing for Planning Case #03-12, Big Ten Request ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27, 2003 4 . for Variance, to the November 10, 2003 Council Meeting at the request of applicant. The motion carried unanimously (5-0). B. PlanniDl! Case No. 03-26: Ramsev County Public Works, 1425 W. Hil!hwav 96. Suecial Use Permit Amendment for Patrol Station Addition Mayor Aplikowski opened the public hearing at 7:27 p,m. Mr. llellegers stated applicant was requesting a Special Use Permit Amendment for a Patrol Station Addition. He noted the Planning Commission had made a determination that in reviewing the proposed amendment to the Special Use Pet1I1it, the Commission consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of surrounding land, in particular, and the community as a whole. In addition, that the facts and circumstances of the particular case warranted granting of the amendment to the Special Use Permit. He indicated the Planning Commission had approved the amendment with conditions as noted in staffs October 27, 2003 . report. Councilmember Holden asked about the holding pond and what impact the SUP Amendment would have on it. Mr. Hellegers replied the holding pond was designed to be larger than what was needed, therefore this project should not make an impact on the holding pond. Councilmember Larson expressed concern about the water patrol cold storage facility. He stated it would be difficult to screen, and the back side had no windows that faced onto the National Guard property. He asked why it could not be moved behind the cold storage on Highway 96, Mr. Hellegers replied part of the building was considered to be an alternate use and would not be constructed at this time. He indicated in the future, the National Guard had plans to place a building close to the property line and that was the reason they would not add screening along this building. Councilmember Larson asked why the building couldn't be located more to the north instead of along the property line. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27,2003 5 Doug Wild, BWBR Architects, stated the reason the water patrol building was located where it was placed was because of where the utilities were located in the area. Councilmember Larson asked if they could put windows along the south and west walls. Mr. Wild stated they were having another meeting this week regarding the building elevations and he would bring this request up for consideration. However, he noted it was not possible to add windows to the west side due to Building Code requirements. Bruce Thompson, Ra.msey County Project Manger, asked if Council would be agreeable to adding additional trees around the building instead of windows. Councilmember Larson replied he would like to see Some changes to the building rather than just adding additional landscaping. He suggested moving the building farther away from the property line. He noted his main concern was the aesthetics ofthe building. Councilmember Rem stated she believed Council should consider whether Councilmember Larson's concerns were concerns of the entire Council. She stated she was not in objection to the project as proposed. Councilmember Grant agreed with Councilmember Larson regarding the aesthetics of the building. He stated he would also like to see additional screening. He asked where the future expand ability for the City would be located. Mr. Thompson replied a separate building could be constructed; an addition could be made onto the west end of the building; or the City could take some of the County's cold storage. He noted there were other places the City could expand on the site. Mayor Aplikowski closed the public hearing at 8:07 p.m. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Planning Case #03-26, Ramsey County Partners Public Works Facility & Sheriff Station, 1425 West Highway 96, Special Use Permit Amendment to allow for the addition of the Sheriff Station to the Public Works Facility with the 18 conditions as noted in staffs October 27,2003 report and adding a condition 19 to ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27,2003 6 . read: The applicant shall add additional caliper inches of screening trees, including evergreens, to the west wall of the water patrol storage building in an amount approved by the City Planner, and also to allow a change in the Site Plan for the addition and relocation of the Salt/Sand building. Mr. Thompson requested Council amend Condition Number 4 to read: Applicant shall submit a revised landscaping plan for approval by the City Planner. He noted this would allow them to use the workhouse nursery, which would mean smaller trees, but additional trees being added. The Council accepted Mr. Thompson's requested change to condition number 4. The motion carried unanimously (5-0). 6. COMMUNITY SERVICES A. Approval of Vision and Goals for the Twin Cities Army Ammunitions Property (TCAAP) . Mr. Parrish presented a revised draft of the Vision and Goals for Twin Cities Army Ammunitions Property (TCAAP) for Council consideration and approval. He noted this document would be placed on the City's website for public review, Councilmember Larson suggested some minor changes to the document. David Hamernick, Minnesota Army National Guard, asked that there be a clear distinction between TCAAP and the Army National Guard property. He stated he did not having any problems with the goals as presented, but he wanted to see two separate definitions for the property. He expressed concern about confusion by the general public regarding what was TCAAP property and what was the Army National Guard property. Mr. Parrish suggested clarifying the definitions portion of the document to include the area currently under the jurisdiction of the National Guard and revise the existing definitions to clarifY the portion of the excess TCAAP property. . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27,2003 7 Mr. Filla suggested adding acreage amounts to the definitions. He also suggested they find a name for the remainder of the property that did not include TCAAP. Mr. Parrish stated staff would reword and revise the definitions and bring this back to Council for consideration. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to table the Vision and Goals for the Twin Cities Army Ammunitions Property (TCAAP). The motion carried unanimously (5-0). 7. FINANCE None. 8. OPERATIONS & MAINTENANCE . A. . Resolution No. 03-64: Orderine Preparation of Feasibilitv Report for 2004 PMP, Edeewater Neiehborhood Mr. Brown stated this Resolution proposed to improve the streets in the Edgewater neighborhood, and to assess the benefited property for a portion of the cost of the improvement. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to approve Resolution No. 03-64: Ordering Preparation of Feasibility Report for 2004 PMP, Edgewater Neighborhood. The motion carried unanimously (5-0). B. Vehicle Replacement: 1995 Ford F250 Mr. Moore stated on August 28,2003 Operations and Maintenance vehicle #109 was involved in an accident. No injuries were involved and an accident report was filed by the Ramsey County Sheriff's Department. He indicated the League of Minnesota Cities Insurance Trust (LMCIT) was also contacted and all of the necessary reports were filed. He noted the vehicle received extensive damage and was not drivable. He indicated the proposed replacement vehicle would be a 2004 Ford F250, Super Duty, 4x4 truck equipped with a trailer tow package, snow plow ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27,2003 8 . package and maximum tread tires. The cost of this vehicle, with sales tax and license included was $22,572.64. In addition it would cost $1,500 to have the vehicle painted Arden Hills tan and utilities, with sales tax, would cost an additional $5,927.36. He stated the final cost of the proposed replacement vehicle was $30,000. He noted the proposed vehicle replacement was not anticipated at this time and thus this is an unbudgeted item. He recommended funds come from the water fund, sewer fund, and general fund in the amount of $8,000 equally, as well as a $6,000 check issued by the LMCIT. Councihnember Rem asked if all of the extras asked for in this new vehicle was included in the totaled vehicle. Mr. Moore replied this vehicle would not have an extra gas tank and storage box. He noted the gas tank and storage box that was on the totaled vehicle was salvaged and used on another City vehicle. MonON: Councilmember Grant moved and Councilmember Rem seconded a motion to approve the purchase of a 2004 Ford F250, Super Duty, 4x4 truck equipped with a trailer tow package, snow plow package and maximum tread tires from Superior Ford with the vehicle to be . painted Arden Hills Tan and the proper utilities to be installed for a total cost not to exceed $30,000. The motion carried unanimously (5- 0). C. Karth Lake Financinl!: Option Mr. Parrish reviewed the options available for financing the Karth Lake Pumping Project for Council consideration and approval. MOTION: Mayor Aplikowski moved and Councilmember Holden seconded a motion to approve the following: (a) That the $98,700 construction contract cost be split equally (SO/50) between the City and Lake Improvement District. (b) That taxes be levied against the Lake Improvement District for a period of three years in an amount not to exceed $49,350 beginning with taxes payable in 2005. (c) That the City portion of the overall project cost be funded out of the surface water management fund. . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27, 2003 9 . Councilmember Larson stated he would be voting against this because they had originally agreed that this would be a 50/50 split for the whole project and not a portion of it and he believed the whole project cost should be split 50/50. The motion carried (4-1) (Councilmember Larson - Nay). 9. ADMINISTRATION A. Arden Hills Librarv- Update and Discussion Ms. Wolfe updated Council on the Arden Hills Library for 2004. She noted with the severe budget constraints, the library would have a $100,000 shortfall. She asked Council discuss possible opportunities for funding the 2004 funding gap. Mr. Matt Anderson, Ramsey County Library Board Chair, summarized for Council what it would take to keep the Arden Hills Library open through 2004. . Alice Jo Carlson, Director of Arden Hills Library, stated the entire library system had substantially cut their collection spending. CouDcilmember Grant pointed out the library was in the ideal location for Valentine Elementary and Mounds View High School use and he believed the issue was a priorities issue. He stated he believed if the library was closed, it would never reopen. He asked they relay this message to the County Board. Councilmember Rem noted she was planning on attending the public hearing to show support for the library. Councilmember Larson asked what would be different in 2004 that would change the ultimate outcome of the library. He asked if this would only allow the library to continue fot one year, and they would be dealing with this same issue a year from now. Mr. Anderson replied they hoped the legislature would reevaluate the levy limit next year and also the County would be studying the library's structural options during the next year. . Mr. Parrish noted there were a number of options the Council could look at for funding and staff could bring this back to Council with proposed options at their next meeting. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27,2003 10 . CouD.cilmember Larson indicated if the City would fund some portion of the library for 2004, the Council should require a commitment from the County Board that a new library would be constructed. Council requested staff prepare a proposal for the November 3, 2003 County Board meeting indicating the City's support of the library. MOTION: Councilmember Holden moved and Councilmember Rem seconded a motion to approve partnering with the Ramsey County Library Board to finance 2004 operating costs with the following conditions: A. A financing plan be brought forth for Council approval and consideration. The City partner with the Library Board for fundraising, with all proceeds going to defray the City's contribution. The County Board provides a commitment to reconstruct the library in 2005. . B. C. The motion carried unanimously (5-0). MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to extend the Council meeting to 10:30 p.m. The motion carried unanimously (5-0). B. Finance Director: Hirinl!: Process Update Ms. Wolfe updated the Council on the new Finance Director hiring process, MOTION: Councilmember Rem moved and Councilmember Grant seconded a motion to approve the processes outlined in the City Administrator's October 22, 2003 memorandum, including the costs for the management & leadership assessments. The motion carried unanimously (5-0). . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27, 2003 11 . CITY COUNCIL .REPORTS COllncihnember Holden - Stated the Newsletter Committee would be meeting this Wednesday at 5:30 p.m. CouDcilmember Larson - Stated he would not be at the November 17 Council W orksession. Councilmember Rem - Stated she would be at the County Library Board hearing on November 3, 2003. She noted Human Rights Day would be held on December 5,2003. COllDcilmember Grant - Stated the PTRC would be meeting Wednesday night and he would take to the PTRC the Hamline issue brought up tonight of trail verSus street light. He publicly expressed his appreciation for the work of the Planning Commission on the Maintenance Facility Sheriffs request. . Mayor Aplikowski - Stated Anchor Bank was having an open house on November 6 and the Council had been invited to attend. She stated the neighborhood meeting for precinct 4 would be held tomorrow night at City Hall starting at 7:30 p.m. Ms. Wolfe - Stated the she and Mayor Aplilowski met with the Mayor and City Manager of New Brighton, who requested a joint meeting on November 13 at 5:30 p.m. regarding transportation as well as other issues going on within their community, and to present the Law Enforcement Services proposal at the same time. Mayor Aplikowski adjourned the regular City Council meeting at 10:20 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS . The next Council Meeting will be held Monday, November 10,2003 at 7:00 p.m. in the Arden Hills Council Chambers. . . . - ~ ~ EN HILLS MEMORANDUM DATE: TO: FROM: SUBJECT: November 6, 2003 Agenda Item 3.A Mayor Beverly Aplikowski Councilmember David Grant Councilmember Brenda Holden Councilmember Gregg Larson Councilmember Lois Rem Sandy Berres, Finance & Human Resources Assistant C!j;J Claims & Payroll Attached: Claims Payroll for period: (10/18/03-10/31/03) CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/10/03 COUNCIL MEETING PAGE] OF3 CLAIMS PAID SINCE LAST COUNCIL MEETING (10/27/03) ,;,;,tK,;.,:,; 'I: ':CK:;Il'A1j1;:: >V:itNDO.a) : """""""':":::::::::::::;::';';';';:;';';';Y ;AlIwllN1d" :d>~ENTs:<':::::.. 24245 10/27/03 Amt Construction Company 385.262.83 Pay #4-2003 PMP 24246 10/27/03 leMA Retirement Trust-457 1,149.25 Second October Pavroll 24247 10/27/03 Northern Escrow 20,735.51 Pay #3-2003 San Sewer Rehab 24248 10/27/03 Ramsev County 1789.60 Fuel Purchases 24249 10/30/03 Central Pension Fund 1,228.80 October Union Pension 24250 10/30/03 Fortis Benefits 648.42 long Term/Short Term Disability 24251 10/30103 Xcel EnerllV 1,744.60 Electric/Gas Service 24252 11/05/03 Acclaim Benefits 200.83 MedicallDavcare Reimbursement 24253 11/05103 Affinity Plus Federal Credit Union 2,988.87 First November Payroll 24254 11/05/03 leMA Retirement Trust-457 1,149.25 First November Pavroll Subtotal - Paid Claims 416,897.96 Paid Claims From Above - 416,897.96 Add Unpaid Claims, Page 3- 33.725.38 Total Accounts Payable Claims for Council Approval, 11110/03- 450,623.34 Note: Checks for unpaid claims totaling $161 ,254.57 were mailed October 28, 2003 after approval at the October 27, 2003 Council Meeting. They were check numbers 24200-24244. "'Exp. Related to TCAAP Project. --""_~l - . . . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/10/03 COUNCIL MEETING PAGE 2 OF 3 UNPAID CLAtMS REGISTER: r: ::CJC# ""I C1C",,-i'KI ::"jKubJt::::: """:::':':'>:'::,:':':>::":':'>1': ::AMOUrff F '<,:oili'Mt"'t~'" . ... . .. .. . j ::::;:,:::::,:::::,:,:,:,:::,:::::,:,:::,:,:,:::,:,:,::::,:,:. I I 24255 I III 1103 AMBO 200.00 2004 Membershin Renewal 24256 11/1 lI03 Aramark Uniform Service 35.06 Ru!" Cleanlnl:!:-CH 24257 11/1 lI03 Arden Hills Tire & Service Center 1,066.50 Vehicle Renair #45 24258 I lI1 lI03 Beisswe;;-er's I low-To Store 931.28 Suoolies 24259 IIIl J/03 BFI of Minnesota, lne 287.05 Waste Removal 24260 11/1 lI03 Bro-Tex, lne 1S3.01 Suonlies 24261 11/1 lI03 S-;:.{ Sandra 60.12 Mileage Reimbursement 24262 11/1 lI03 Co......orate Exnress 399.58 Office Sunnlies 24263 ])/1 J/03 Coverall afthe Twin Cities 2,477.20 Citv Hall Cleaninu--Oct & Nav 24264 11/11103 Davies Water Fnuin Co. 34.5S Riser-Water 24265 1 ]/1l103 Deluxe Business Forms 224.08 W-2/1099 Forms 24266 11/]lIOJ Frattallone's Hardware 3.72 Rain CoatinQ" 24267 I ]/11/OJ Goldman, Brenda 20.00 Refund~Ha]]oween Pumnkin Hunt 24268 Jill 1103 Grain.-.:er, Inc 202.53 Supolies 24269 ] ]!lli03 Gritz,Jackie 36.38 Mileape/Exnense Reimbursement 24270 J ]1ll/03 Har Mar Lock & Service Comnanv 151.57 Padlock 24271 I JII1103 Home~t 214.19 Sunn!ies 24272 J 1111103 HVdro SuonJv Comnan;; 7.724.68 ff';drant Purchases 24273 1 JII1IOJ Ikon Office Solutions 293.93 Stan1es for Canon Conier 24274 1 J/Il/03 lODE Local 49 240.00 Union Dues 24275 11/1l/03 Jordan-Grieder, Chris 10.00 Refund-Halloween Pumnkin Hunt 24276 1 J/Il/03 Kath Auto Parts 117.54 Sunnlies 24277 111ll/03 Lake Johanna Vol Fire Dent I,J02.oo Rescue Tools-Station] 24278 1 ]!lI/03 Lexi~on Floral, Ine 41.48 Plant 24279 11/11103 Linder's Greenhouses 1,817.70 Roval Hills Park Plantinll 24280 1 JIll/03 Madsen, Eleanor 15.00 Refund-Halloween Pumnkin Hunt 24281 11/11103 Midwest Asnhalt Cornoration 999.22 Road Renair Materials 24282 11/11/03 Moonev,Josmh 101.03 2003 Unifonn Purchase 24283 111ll/03 Morton Salt 7,570.09 lee Control Salt 24284 11/1 1/03 Olde Town Deli 69.12 CC Worksession 24285 11/1 ]/03 Olson, Michelle 65.63 Mileage/Exnense Reimbursement 24286 11/11/03 Paee Analvtical 319.00 Water Testinp- 24287 11/1l/03 Purchase Power 919.00 Postal1e-Meter 24288 11/11/03 S&S Tree Service 4,749.90 Trec & Sturnn Removal 24289 11/11/03 Schuett, Catherine 20.00 Refund.Halloween Pumnkin Hunt Subtotal- Unnaid Claims - Pa"e 2 32,702.17 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT IlIIO/03 COUNCIL MEETING UNPAID CLAIMS REGISTER, :::<.0: >:C;;UHiJ-j1( 2429D 24291 24292 24293 24294 24295 24296 24297 24298 24299 11111/03 11/11/03 11/11/03 11111/03 11/11/03 11/11/03 ll/11/03 11/11/03 11/11/03 ll/11/03 Shoreview, Ci of Swanson, DOll Jas Tar etStores The Glass Man of the Twin Cities The Ta e Com an Time Saver Off Site Secretarial United Rentals Win foot Commercial Tire Wiste,Holl Youn , C thia 109.05 15.00 53.42 397.76 65.25 132.25 162.50 17.54 15.00 55.44 Subtotal, Page 3 of 3 Subtotal, Pa e 2 of 3 Total Un aid Claims 1.023.21 32,702.17 33,725.38 Soccer Medals/Su rsitter Sacks Refund-Halloween Pu kin Hunt Su lies Windshield R lacement V#17 T es Rccordin Secreta CC 10/14 Markin pajnt Su lies Refund-Halloween Pu kin Hunt Milea e/Ex ense Reimbursement PAGE30F3 ~p"~......1 . . . . 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'g . ~ <l ~ '" "" 0 " ~ " :0 z 0 ~ ] " . . . ~ ~~HILLS Agenda Item 4.A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA PROCLAMA nON WbereaJ, tbe 3Ramsep <lCountp Iibrarp spstem serbes ober 220,000 resibents Iibing in suburban 3Ramsep <lCountp bp probibing tbem lIlitb a lIlibe range of information anb tommunitp resources; anb, Wbereas, six suburban libraries locateb in tbe cities of ~rben j!(lills, :ffiaplellloob, :ffiounbs '!'liew, 3Rosebille, €;>borebielll, anb Wbite i/iear JLake are part of tbe 3Ramsep <lCountp JLibrarp spstem; anb, Wbereas, plans are unber lIlap to explore restoring Iibrarp serb ices to tbe <lCitp of ~ortb :l5>t. ,fIaul anb to make Iibrarp improbements tbat responb to increasing tommunitp bemanbs anb tbe eber cbanlIing tecbnololIies; anb, Wbereas, tbe 3Ramsep <lCou>>tp JLibrarp spstem continues to grolll lIlitb an 18 petrent increase in cirrulatiou anb ober 1.6 million people using tbe libraries in 2002, anb, Wbereas, i/iooker™, tbe tubblp canine manot of tbe 3Ramsep <lCountp JLibrarp spstem, can be seen tbrougbout 3Ramsep <lCountp communities spreabing tbe jop of reabinlI to people of all ages at tommunilp anb stbool ebents anb encouraginlI resibents to support local libraries; anb, Wbereas, tbe 3Ramsep <lCountp JLibrarp jfounbation, IIlbicb supports tbe 3Ramsep <lCountp JLibrarp spstem bp cultibating bonations anb financial grants, is sponsor in II tbe fourtb annual \[aste 01 i/iooks on ~obember 15, 2003 at tbe 3Rosebille JLibrarp from 7:00-10:00 p.m. to bilIbligbt tbe dlorts 01 3Ramsep <lCountp JLibrarp emplopees, bolunteers, anb bonors to enricb tbe lotallibraries; ~olll, \[berdore, JI, i/ieber1p \!Iplikowski, :ffiapor of tbe <lCitp 01 ~rben j!(lills, bo berebp protlaim :l5>unbap, ~obember 15, 2003, to be 3Ra:msep Q[;ountp JLibrar!.' jfounbation :map in tbe <lCitp 01 ~rben j!(lills, anb urlIe all citi?ens 01 ~rben j!(lills to join lIlitb tl)e 3Ramse!.' <lCount!.' JLibrar!.' jfounbation in recognition of tbe 3Ramse!.' <lCount!.' JLibrarp spstem anb its emplopees, bolunteers, anb bonors wbo babe tontributeb to tbe bilal anb important role tbat libraries pIal' in our tommunilp life. Jln witness bereof, JI bereunto set mp banb tbis 10" bap 01 ~obember, tbe pear two tbousanb anb tbree. :ffiapor i/ieber1p ~plikolllski . . . ~ ~HILLS MEMORANDUM DATE: November 10, 2003 Agenda Item 5.A TO: Mayor and City Council FROM: Peter Hellegers, City Planner@) SUBJECT: Case #03-12 Big Ten I Jolm Welsch 4703 North Highway 10 Variance (Zoning Ordinance) and Site Plan Review Request The applicant is requesting a variance to allow a 231 square foot kitchen addition to a restaurant in the Neighborhood Business Zoning District; and review of a Site Plan for the property. PlilnuiUl! Commission Findin2s and Recommendation In Planning Case #03-12, the Planning Commission has made the following findings related to the applicant's variance requests: I. The circumstances for which the variances have been requested are not unique to the property. 2. Granting of the variances would not be in keeping with the spirit and intent of the City's Zoning Code. 3. The property in question could be put to a reasonable use without the granting of a vanance. 4. The hardship was not created by the property owner. 5. Granting the variances would not alter the essential character of the neighborhood. Therefore, in Planning Case #03-12, based on the findings stated above and the review of the site plan which does not comply with several sections of the City Zoning Ordinance, the Planning Commission is recommending that the variance request of 1,699 square feet \\Earth\Planning\Planning Cases\2003\03-12 Big Ten Variance and Site Plan Review (pENDING)\ll~IO~03 CC Report.doc Page 1 of2 from the Special Requirements fOr the maximum size of a restaurant in the Neighborhood . Business District be denied. Second, the Planning Commission is recommending that the variance request to allow the enlargement of a non-conforming use (Section 9, D of the Zoning Ordinance, Prohibited Activities for Non-Conforming Uses) be denied based on the findings stated above. Last, the Planning Commission is recommending denial of the Site Plan based on its failure to comply with the zoning, landscaping, and parking reqnirements. Deadline for A!!encv Actions The City of Arden Hills received the completed application for this request on August 29, 2003. Pursuant to Minnesota State Statue, the city must act on this request by October 28,2003 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The city may with the petitioner's consent extend the review period beyond the 120 days. Options 1. 2. 3. 4. Attachments 5A-l ~ 5A-.2 5A-3 5A-4 5A-5 5A-6 5A-7 Recommend approval as submitted. Recommend approval with conditions. Recommend denial. If the City denies the petitioner's request, "... it must state in writing the reasOns for the denial at the time that it denies the request". Table for additional information. . - Plannmg Commission Report - October I, 2003 - Planning Commission Minute Excerpt - October I, 2003 - Letter of Recommendation from a US Army Reserve Captain - Letter from St. Paul- Ramsey County Department of Public Health listing needs for the Big Ten kitchen area. - Big Ten kitchen area plan - Big Ten Supper Club certificate of achievement (43 years) - Big Ten Supper Club certificate of commendation from the Governor . \\Earth\Planning\Plannin,g Cases\2003\03-12 Big Ten Variance and Site Plan Review (pENDING)\] 1-10-03 CC Report.doc Page 2 of2 . . Attachment SA - 1 . ~ ~~HILLS MEMORANDUM . DATE: October 1, 2003 PC Agenda Item 4.A TO: Planning Commission FROM: Peter Rellegers, City Planner SUBJECT: Case #03-12 John Welsch 4703 North Highway 10 Variance (Zoning Ordinancc) and Site Plan Review Request The applicant is requesting a variance to allow a 231 square foot kitchen addition to a restaurant in the Neighborhood Business Zoning District; and review of a Site Plan for the property. . Overview Surrounding Area Medium Density R.3: Townhouse and North Low Density Multiple Mobile Home Park Residential Dwellin District Medium Density R-3: Townhouse and South Low Density Multiple Mobile Home Park Residential Dwellin District East Highway 10 R.O.W./ Highway 10 R.O.W./1-2: Institutional Mixed Business General Industrial District Medium Density R-3: Townhouse and West Low Density Multiple Mobile Home Park Residential Dwelling District . PC #03-]2 - PC Report 10/0112003 - Page 1 of8 " f . ,-- ~ ) ) . Site Data . . NB: Neighborhood Business Conuuunity Commercial NB: Neighborhood Business 1.09 acres (47,622 square feet) Relatively Flat Site Overview 1. Zoning - Does not meet requirements. (Requires variances to two sections) A restaurant is an allowed use only after the issuance of a Special Use Permit (SUP). No Special Use Permit has been issued for this property. However, siuce the restaurant has been in operation since 1959, at which time a building permit was issued, the use would likely be considered legal non-conforming. After reviewing the Zoning Ordinance which would have been in place at that time (December 6, 1956), it appears that a restaurant would have been a permitted use. However, since the use is legal non-conforming it is also regulated by Section 9 ofthe Zoning Ordinance. Under Section 9, the ordinance states the following activities are prohibited for a non-conforming use: No nonconforming use shall be changed to a different nonconforming use, enlarl!ed (emphasis added), intensified, increased, extended to OCCUlJV a I!reater area of the lot on which it is located (emphasis added), moved to any other part of the lot on which or building in which it is located, constructed, reconstructed, structurally altered or remodeled, except as provided in the next paragraph hereof (Section 9, D). [The next paragraph (Section 9, E) talks about repairs. maintenance, and interior remodeling]. A variance to this section would be necessary for the applicant's proposed addition. This property is also subject to the Special Requirements for the Neighborhood Business (NB) District. The requirements regulating Special Uses in the NB District state that a "restaurant shall not exceed 3,000 gross square feet..." (Section 5, H, 3, a). Therefore, a variance to this section would also be required for the applicant's proposed addition. 2. Setbacks - Meets code requirement. The applicant's building does not fall infringe into the setback area for principal or accessory buildings. The following table lists the various setback regulations. PC #03-12- PC Report 10/0112003 - Page 2 of8 , . ,. () () Minimum Setbacks . Front Yard (accessory buildin s) Side Yard Interior (principal building) 20' 60' 67' (south) 100' (north) 167' total for both sides 5' min. 15' min. for total of both sides Side Yard Interior accesso building) Rear Yard rincipal building) Rear Yard accessory building) Zoning District (from a different Zoning District) 10' 102' 20' 40' 10' 27' 30' The Building is no closer than 40' to a different Zonin District 3. Minimum Lot Area and Dimensions - Meets code requirements. The requirement for the Neighborhood Business district is a minimum lot area of 13,000 square feet for non-residential uses and minimum property dimensions for non-residential uses are 100 feet by 130 feet. The applicant's property is approximately 47,622 square feet. The dimensions of the property are approximately 200 feet by 238.11 feet. . 4. Floor Area Ratio (F.A.R.) - Meets code requirement. The requirement for the Neighborhood Business district is a maximum Floor Area Ratio of.70. The building in relation to the property would constitute a Floor Area Ratio of .09, much less than the requirement. 5. Lot Coverage - Meets code requirement. The requirement for all residential districts is a maximum of 35%. The restaurant in relation to the property would constitute 9% lot coverage. 6. Landscape Lot Area - Does not meet requirement. The requirement for Ncighborhood Business District is a Minimum Landscape Lot Area of35%. As it currently sits, approximately II % of the lot is left as landscape area. . PC #03-12 - PC Report 10/01/2003 -Page 3 of8 , . . . . < . i) ) 7. Parking Requirements - Does not meet the requirements. The General Regulations, Section 6, of the Arden Hills Zoning Ordinance set forth several requirements for parking areas. A summary of how this proposal compares to the requirements is provided below: Requirement: (indicate yes ifthe proposed plans meet thc requirements, no if the proposed plans do not meet the requirements): No - Minimum Parking Stall Size: The minimum parking stall size for off-street parking is 9 feet [width} by 18 feet [length} (Section 6, F, I, a). As shown on thc site plan, the parking stalls appear to be 10 feet wide by 10 feet in length, or smaller. Yes/? - Paving: All off-street parking areas and driveways shall be improved with a paved surface and graded and drained so as to dispose of all surface water accumulation within the area required by the Rice Creek Watershed District (Section 6, F, 1, c, I). It is staff's recollection that the parking area for the applicant's property is a paved! bituminous surface. However, staff is not aware if the property has been graded and drained to Rice Creek Watershed District's requirements. No - Curb and Gutter: Concrete curb and gutter shall be constructed for all developments according to the requirements of the City except driveways for single and two-family resideuces (Section 6, F, I, c, 2). The current parking area does not have concrete curb and gutter. Yes - Distance of Parking Spaces to Right-of- Wav: Standards call for no off-street parking space, with the exception of driveways, to be within twenty (20) feet of the right-of-way line of any public street (Section 6, F, I, d, 4). The proposed plans do not show any parking spaces within 20 feet of the right-of-way. No - Distance of Parking Spaces to Side or Rear Propertv Lines: Off-street parking standards call for all off-street parking areas to be no closer than five (5) feet to any side or rear property liue (Section 6, F, 1, d, 5). A majority of the parking spaces are within 3 feet of the side or rear property lines; some are actually up to the property line. No " Provision of Landscape Areas within the Parking Lot: A total often (10) percent of the surfaced parking lot area shall be provided to divide large parking lots into smaller, more pleasing spaces (Section 6, F, I, k, I). Thcre are no landscape areas provided within the parking lot, they are all on the edges. Variance Criteria Again, the applicant is seeking variances from the Special Requirements for the maximum size of a restaurant in the Neighborhood Business District (Section 5, H, 3, a) and also from the Non-Conforming Uses (Section 9, E) provisions of the Zoning Ordinance. PC #03-12 - PC Report 10101/2003 - Page 4 of8 , . " ) ! ) A. State Requirements . Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), defiues "undue hardship" as: ". ..means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstance unique to the property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship ifreasonable use of the property exists under the terms ofthe ordinance..." B. City Requirements Section VIII, D, 4, c and d, of the City's Zoning Ordinance state that, "Adherence to the provisions of this ordinance is rcquired, except for special cases which arise because of the configuration of a particular parcel. The condition shall not have been created by the landowner. A variance or variances may be granted from specific provisions of this ordinance because such land factors as length of a side of a lot, the shape of the lot or the unusual terrain prohibit reasonable development equivalent to that which would be permitted without variance on a similar size lot located in the same district, but which lot has no unusual configuration. Economic conditions alone shall not be grounds for a variance. In no case shall the granting of a variance impair the health, safety, comfort and general welfare ofthe public, nor will it be contrary to the intent and purpose of the Comprehensive Plan, the official map or this or any other ordinance of the City." . Variance Findinl!:s Minnesota State Stature 462.357, subd. 6, requires that Cities consider the following five matters when hearing requests for zoning ordinance variances. Following are staff's findings: 1. Are the circumStances for which the variance is requested unique to the property? No. Lindey's Prime Steak House which is another rcstaurant in the Neighborhood Business District would have similar issues with the maximum size for a restaurant in the Neighborhood Business District. However, Lindey's and the applicant's business are the only two properties that in the City which are restaurants and are located in a Neighborhood Business Di strict. . PC #03-12 - PC Report 10/01/2003 - Page 5 of 8 , . . . . , . () \, " , ) 2. Would granting the variance be in keeping with the spirit and intent of the City's Zoning Ordinance? No. The variance requested from the Special Requirements for a restaurant in the Neighborhood Business District would have a restaurant almost 2,000 square feet larger than what is allowed in the Neighborhood Business District. One of the stated purposes of the Neighborhood Business District is "to place limitations on the type, size aud intensity of uses within this district, given its proximity, to residential uses." Another one of the state purposes goes on to say that uses in this district should "provide a limited range of over-the-counter, convenience, retail, and service uses to acconunodate the needs ofthe adjacent residents." The size of the applicant's business would cater to a more regional clientele as opposed to the neighborhood focus that is called for in the Neighborhood Business District. Also, the Non-Conforming Use section of the Zoning Ordinance specifically prohibits the enlargement of non-conforming structures. 3. Could the property in question be put to a reasonable use without the granting of the variance? Yes. The property could continue to be as a restaurant in its current state without the granting of a variance. The variance would help the applicant by having a larger kitchen area, which could be upgraded to serve the increased demands that the applicant cited in his written statement. However, the applicant has stated that the kitchen will need to be expanded and updated, which could improve safety in the kitchen and potentially help the applicant meet health and safety codes. Therefore, while a reasonable use currently exists, the addition could potentially improve health and working conditions in the kitchen area of the applicant's restaurant. 4. Was the hardship created by the owner? No. Assuming the hardsbip the applicant is referring to is the size limitation on restaurants in the Neighborhood Business District (when compared to other restaurants that are located in different Zoning Districts), then the hardship was not created by the owner as the re-zoning was initiated by the City. However, the City must rezone properties to make them consistent with the Comprehensive Plan (Future Land Use) and in the process uses are often zoned to a different district where the use must either conform to the new district requirements or the use becomes non-conforming. It is not clear what the hardship PC #03-12 - PC Report 10/01/2003 - Page 6 of8 . . () i) 5. Would granting the variance alter the essential character of the neighborhood? . No. The 231 square-foot addition would not reduce the landscaped area on the lot or infringe on any setback areas. While, the total size of the restaurant would exceed the requirement for restaurants in the Neighborhood Business District, the restaurant is already substantially larger than the requirement and the addition is relatively small in comparison. However, granting the variance would also require enlarging a use which is currently non- conforming. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on August 29, 2003. Pursuant to Minnesota State Statue, the city must act on this request by October 28,2003 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The city may with the petitioner's consent extend the review period beyond the 120 days. Options 1. 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial. Ifthe City denies the petitioner's request, "... it must state in writing the reasons for the denial at the time that it denies the request". Table for additional information. . 4. Staff.Findinl!s and Recommendation In Planning Case #03-12, staff has made the following findings related to the applicant's variance requests: I. The circumstances for which the variances have been requested are not unique to the property. 2. Granting of the variances would not be in keeping with the spirit and inteut of the City's Zoning Code. 3. The property in question could be put to a reasonable use without the granting of a vanance. 4. The hardship was not created by the property owner. 5. Granting the variances would not alter the essential character of the neighborhood. . PC #03-12- PC Report 10/01/2003 - Page 7 of8 , . (j ~ / (-) . Therefore, in Planning Case #03-12, based on the findings stated above aud the review of the site plan which does not comply with several sections of the City Zoning Ordinance, staff is recommending that the variance rcquest of 1,699 square feet from the Special Requirements for the maximum size of a restaurant in the Neighborhood Business District be denied; and for that the variance request to allow the enlargement of a non- conforming use (Section 9, D of the Zoning Ordinance, Prohibited Activities for Non- Conforming Uses) be denied based on the findings stated above. Staffis also recommending denial of the Site Plan based on its failure to comply with the zoning, landscaping, and parking requirements. . . Attachments 4a - 1 - Written statement and site plans submitted by the applicant. 4a- 2 - Location Map. 43 - 3 - 1956 Zoning Ordinance Excerpt and Map. PC #03-12 - PC Report 10/01/2003 - Page 8 Qf8 ,. I (. ' () C) . . Planning Commission Attachment 4a - 1 . , . \ ) ') Big Ten Supper Club 4703 Hwy 10 Arden Hills, MN 55112 651-633-7253 . To: City of Arden Hills, The reason for which the variance is requested is the enlargement of the existing kitchen. The addition will be made of the same material, and will match the existing building. With the spirit and intent of the city zoning code this addition is well within the original code (1959). The building is set in the middle ofthe property and would not interfere with our neighbors. The parking lot is well within code, 105 Parking spots, for seating of 167. The reason for the addition is to serve our patrons more efficiently. Due to the increase in homeland security we are providing more meals for the armed forces that are training across the street there . for more meals are reacquired. The Army has informed us that more ofthese meals will be needed in the future. We have served the people of our community for more than forty-five years, We have paid over four hundred thousand dollars in license fees, and contributed to many worthwhile funds. Due to the competition of chain restaurants we feel this addition will help us to stay in business for another generation. Thank you in advance for considering this variance, we. hope you can see the importance of our request RECEIVED AUG 1 1 2003 . Thank you, the Welsch Family. CITY OF ARDEN HILLS .' ; c.'} I.) Village of Arden Hills Planning Commissioner Big Ten Supper C 4703 N. Hwy.lO Arden Hills MN.55 I 12 -.,=<--- R~r~>, C vI? I f It.~-"::.._--._- ..~ '-!';:':J)--J AUG " 9 / 4J ZOO) i Tyo ' FARDE I ~, . l. The circumstance for which this variance is needed is every business mans dream. That dream is when your business outgrows your building. This means you are doing an excellent job. II. The zoning code was developed to help the city to control development. Our land and the larid within this section haven't changed in the last 35 years. There is no room for change. We hope that you find that we are within the spirit and intent of the code. . II I. The growth of our community and the requirements of lhe state and county fOr restaurants require us to remodel our establishment. IV. The rezoning of our property from B.I to neighborhood business created the hardship. The property met 90% of the B-1 requirements. We hope you will take this into consideration upon our request. V. The addition of the new structure will not change the appearance of the existing structure. The type materials and paint will be used to match the existing structure. Sincerely Yours The Welsch Family . ~.+w.- ~ .-~"-- . ~~ I ~ -.\ ., ,- 'r-r.... ," 1''\ " ' ," .......1 I I ~/1 I(~~j ;f;:~ sl'~ ,~" / / ;~m~ I )S~~ ~~.<=i ! ~~ - '" . ~,.~. -, A' ~ ~i (D)nst . \\\ ....: ..'{III)~ ..../ '\t.:c.. 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Planning Commission Attachment 4a - 2 . c: o ..- c.. ~co ~::E o ....J N ... . M o ..c :It t) (lj ~ ~ Qi ~ ;: en.ll: s: t) ,- ~ s: ., s: ~ ii: ~ M ~ ~ :S:;N;o "'0-,:;:<0 'f ~~ ~ t::."'Zu. 'Elf~ <:(:.;;~ _Ole: OS" 5':1~ ~< <{z - (J) (J) LL CO 0 (j) 0 >- 0 ..-- ctl 3: L: 0) I 0 0 0 lC) l() N \I = .- <D al U (j) 0 ;: (lj ':; (lj oll:: ... s: >>! ~ ll. ;: (lj ..c... en ,- ,_ ell ::c'C M s: o ~ " (lj ., t) s: ~ 'i: ~ o o l() ~ ii~~~iH ~i [[liN!~ iS~ilh:~ :g~!'J'6'6U)t::;:: 'K"~i~qf~o. U9. '.~~~i M oIG!!~2'~lll.. o .f.j,~C):g:!;::aJi:.. ~ mg!!~H i- W'HHK It l:"'-l! a.E ro <Ii Q-8;.Y'c I 'l> ~ ~~E~i~i~ " ~'H~"t.' LL !~.2io ~ ~ ~.t~ is ~~~ 5f B~i.oull;":l: ::;: 1 0 ~ i~' [ m li~~i,~~i ~ g]:6aE~~~ fJ) ;;~ l~~~i~ a ~~oi~;~~ ~ min~H :J ~~~~'6:l~K 8 ;€~g:Sj!:~~iij >- Ea~~i~i:~ Q) ~-C:::~"'!J1""fu r/) 8~a~"',* ~~ E !.lO IU'5"", ..0 ro z.~lliEc;;:; ~2 0:: ...~~h.o8 11i alii ~~ Ii~ g :.: <'<IS B :i~<: E li~ w...,,'8'.. .6."ri:-;E=~~ t! .~5il!~~!o~6 ::s . ,.~, '''H~ o ~iiili~~..;j~ In !J1~";"5-~~~ F1;1J:6 ~~lli-8~ ... . - . . ~ , "- i ) (") '. , . . Planning Commission Attachment 4a - 3 . ~. ., .' ';.""".~.",>",;; V;"'_' --",.~."_'~~,~ ":-'--'._~.~,. _~~, . . \), AreQJl ~I US 2or(~ - J Z /00/ I q fJo ".--/ . Section S. Zoning Regulations for Commeroial Distriot Only oommeroial and publio uses are permitted in areas zoned far oom- meroial use. Definition of permitted uses is as follows: Public uses, stores primarily serving a retail trade and offioe spaces which contain no dwlling facilities. No residenoe uses and no industrial uses are permitted in these areas. The appended listing identifies types of business uses which are permitted. The Village Counoil may approve addition of other uses to this listing from time to time after proper committee study and reoommendation. , Listinl! Assembly halls; athletic or sporting goods store; auto or plane aooessories store; bakery (employing not more than five (5) people in the trade on the premises); bank; barber shop or beauty parlor; book, newsstand, periodioal or stationery store; olothes cleaning agency or pressing establishment; clubs or lodges (non- profit, fraternal or religious assooiations); confectionery store; . oontractors' offioell', including these engaged in building, earpen,. teril'lg, masonry, plumbing, heating, ventilating, eleotrioal, painting, decorating or like aotivities, proviC:ed that building material or equipment storage yards are prohibited and all other materials, equipment or vehioles are housed in a building; oustom dressmaking or millinery shop; dairy products or delioatessen store; drug stare; dry goods, variety or notions store; floor covering, linoleum or rug store, services or sales; florist, gift or antique shop; frozen food lockers and services to individuals or family oustomers; furriers, . inoluding sales, services or storage; furniture, household goods, - 9 - 4 t . ~ ) ') musical instruments, music, phonograph, phonograph reoords, or radio stores, inoluding sales or servioes; grooery, fruit, meat or vegetable store; hardtlare / paint, bioyole motoroyole, looksmith or electrical applianoe store inoluding sales or servioes, provided. that all materials are housed in a building; jewelry store; job printing shop ocoupying not to exceed one thousand (1000) square feet of floor spaoe; laundry agenoy; liquor stores selling< pe.o)w.gad goods; offices, business or professional; photographer or photo~ finishing; production on the premises of goods inoidental to a retail business authoriZed in this seotion; public or publio utility build- ings, telephone exchenges, transformer stations, substations, pumping stations, and like activities, exoluding gas manufaoturing,compressing or storage tanks, storage yards or storage warehouses; restaurant, tavern, te<a room, oafe or hamburger shop, excluding dancing or entertainment; shoe store or shoe repair shop; soo:ial servioe agenoies, inoluding oommunity health, tlalfare and ohal'l!oter buj.lding activities; tobaooo shopa; tailor, olothing or wearing apparel shop; upholstering shop, repair or oustom servioe, exolud:lng frame making, planing or sawing mills; the following uses are permitted when authorized by a spec:lal permit issued by the Village Counoill Amusement enterprises; drive-in businesses where people are served in automobiles; dry cleaning establishments, d:laper services / laundry or rug cleaning, employing not more than five (5) people in the trade on the 1)remises; fuel stores eell:lng paokaged goods, provided that ElIl materials or vehicles are housed in a building; gasoline, filling or automobile servioe stations, exolud:lng heavy repair such - 10 - . . . . ') as frame, body or fender work, use of air hammers or similar devioes; garages for the sale, storage, servicing or repair of motor vehicles, provided that heavy repair such as frame, body or fender work, use of air hammers or similar devioes are prohibited; gravestone or monument sales rooma, exoluding stone outting, salling, fabricating or processing; ice houses of not over five (5) tons storags capacity; newspaper distri- buting stations; nursery, flower, plant sales or tree servioes, provided that all inoidental equipment or supplies, including fertilizers, are kept uithill a building and storage of soils, sod, and rook shall be within the premises and shall not ex- ceed ten (10) tons each; mortuaries; radio or television studios; theaters; any of the uses listed as requiring, or otherwise requiring a speoial council permit and lawfully established at the time of the taking effeot of this ordin- anoe shall not be required to obtain a special oounoil permit as required by this section for new aotivities unless the Village Counoil shall revoke any suoh existing speoial permit or rights. Off-street parking is to be provided at a ratio of at least two-to- one between perking area and building floor area exclusive of hasement floor area. Surfaces of pal'king areas shall be treated to provide a dust free surface. Buildings must be set back from the lot line a distance of not lel![s than 50 feet at the front, and at least 25 feet on all other sides where those lot lines are adjacent to residential areas. Advertising signs are permitted only if the subject matter pertains . . . -11- , ." . . (< <) r~l J to the business use oocupying the premises. Bill boards, whether free- standing, upon, or against a building, are not permitted. Screening must be provided and maintained by the owner of oommeroial property to prote'ct any adjaoent J'esidential area. Such soreening, either of planting, fence or 'oIll.ll, must reduce noiae and inhibit eye-level vision between residential and comme'1'cial areas. Plans tor proposed building nnd so:t'oening Dust beprosontod to and accopted by the VillAgo Comoi). afte:t' p:t'oper comtnittae 1\1(11dy ..and recommendation, beforo the ilui1ding lnspeotortmy issue Ii building permit. - 12 - o E F ~EW BflIGHTON (ol "';""C~_'~'-_""~'o."'~. G -I "l H e I . i J ~ . K GLEN HIlL R.OAD GlENPAUL AVE. ' GLENVIEW AVE. GLEflMEW COURT GRAMSIE ROAD HAMLlNE AVE, HUDSON AVE HWY. NO. 10 HWY. NO. 51 HWY. NO. 100 F - t HWY NO. 96 0-04 GRANT ROAD J - I INGERSON COURT K-4 INGERSON ROAD l( - .. JERROLD AVE K - I RI=:O FOX ROAD G-4 LAKE LANE K-lIlK-4 LAKE .KlHANNA BLVll. K - 2 LAKEsHORE PLACE E ~ 2 LEXINGTON AVE. A-4 MARLEE LANE K-4 MOUNOS AVE D - t NOBLE ROAD J - I NEW 8RtGHON ROAD K - I OAK AVE. H- 2 PASCAL AVE. H- 3 PRIOR AVE. K - I R~~~:r91.1fJ!. .~~ RIOGEWOOQ ROAD K-3 ROLLING HILLS ROAD G - I SANDEEN ~OAD K - 2 SERVICE ORlvt K - 4 SHORELINE LANE K- 4 SHOREWOOO DRIVE K - Z SIEMS COURT J- 3 SKlLES LANE J- 3 SNEU.JNG AVE. E-2 STOWE AVE. THOM DRIVE TllER LANE VALENTlNE AVE. VALENTINE COURT VENUS AVE. VIEW AVE. WESLEY AVE. CRYSu'L AVE. LEGEND ,.... .R-I SINGLE . FAMILY ti; K-~ ~-I G-~ G-~ 6-;:: E-~ - - G-2 G-2 G-2 D-I H-3 G-2 1Iil.....R-2 SINGLE. FAMILY taW... "R-3 MULTIPLE OWE. """""'" VILLAGE OF SCALE: 1"= 2000" ARDEN HILLS. MINNESOTA _ .....e COMMERCIAL V////A . . Attachment SA ... 2 . MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, OCTOBER 1,2003 7:00 P.M. - ARDEN HILLS CITY HALL . CALL TO ORDER Vice Chair Zimmerman called the meeting to order at 7:00 p.m. ROLL CALL Present Were Commissioners Clayton Larson, Elizabeth Modesette, Megan Ricke, and Vice Chair Clayton Zimmerman. Absent: Commissioner Ken Bezdicek. Also present were Mayor Beverly Aplikowski; Councilmembers Lois Rem and Brenda Holden; City Planner Peter Hellegers; Director of Community Development and Assistant City Administrator, Aaron Parrish; and Recording Secretary Kathleen Altman. A. APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON SEPTEMBER 3, 2003. Vice Chair Zimmerman requested the following changes: Page 3, under the sixth condition, change reviewed to revised. . Commissioner Ricke moved, seconded by Commissioner Modesette to approve the September 3,2003 minutes as amended. The motion carried unanimously (4-0). PUBLIC HEARINGS A. PLANNING CASE #03-12 - BIG TEN SUPPER CLUB, 4703 NORTH HIGHWAY 10, VARIANCE Vice Chair Zimmerman opened the public hearing at 7:02 p.m. Mr. Hellegers stated applicants were requesting a variance to allow a 231 square foot kitchen addition to a restaurant in the Neighborhood Business Zoning District; and review of a Site Plan for the property. Staff made the following findings: I. The circumstances for which the variances have been requested are not unique to the property. 2. Granting of the variances would not be in keeping with the spirit and intent of the . City's Zoning Code. . . . ARDEN HILLS PLANNING COMMISSION -OCTOBER 1, 2003 2 3. The property in question could be put to a reasonable use without the granting of the vanance. 4. The hardship was not created by the property owner. 5. Granting the variances would not alter the essential character of the ncighborhood. Staff recommended denial based on the findings stated above and the review of the Site Plan which does not comply with several sections of the City Zoning Ordinance. Staff also recommended denial of the Site Plant based on its failure to comply with the zoning, landscaping, and parking requirements. Commissioner Larson inquired about the extent of the renovation of the parking lot. Mr. Hellegers replied he did not have that information, but it was possible it was only a seaicoating and restriping. Vice Chair Zimmerman asked if the applicant realized prior to making application that this was a nonconforming use in the neighborhood business-zoning district. Mr. Hellegers replied he had spoken with applicant about this and was aware of the neighborhood business zoning restrictions. Vice Chair Zimmennan asked if staff had any discussion with applicant about requesting a zoning change. Mr. Hellegers replied at this point the Comprehensive Plan would need to be changed as well as a rezoning. He stated he had spoken with applicant about rezonmg. Commissioner Modesette asked how many parking spaces would the proposed addition take. Mr. Hellegers replied there would not be a large impact on the parking spaces. Vice Chair Zimmerman invited anyone for or against the variance to come forward and make comment. John Welsch, property OWller of The Big 10, stated his club had grown with the City since 1959 and the addition was necessary to keep up with the growth ofthe City. Commissioner Modesette asked if they had looked at space planning within the building, without adding onto the building. Mr. Welsch replied with all of the modern cooking facilities and new laws regarding health conditions, it was necessary to add on to the kitchen. Vice Chair Zimmerman asked how much of their business was food generated compared to liquor generated. Mr. Welsch replied he had 65 percent food and 35 percent liquor. He noted he had owned the business since the early 1960's. Commissioner Modesette asked if the lower level was in use at this time. Mr. Welsch replied the lower level was for private parties. John McCreight, 4688 Prior Avenue North, stated he lived behind The Big 10. He indicated he had lived in his home since 1983. He noted whcn The Big 10 Supper Club was in business; he had no problems with it. Howevcr, since the name changed to The ARDEN HILLS PLANNING COMMISSION - OCTOBER I, 2003 3 Big 10 Sports Bar, he has had nothing but problems regarding noise, drinking, litter, and . other issues. He noted he had spoken with the City many time about this business and the problems they were having and were told that nothing could be done because the business was there before the residents. He stated they have had cars drive through their yard, as well as noisy, loud cars at all hours of the morning. He stated trash had been placed in his yard from the business. He noted he had called Ramsey County many times with complaints. He indicated thc business had been taken over by James from John and he felt it had gone downhill since the new management. He stated if this variance was granted, he wanted a ten-foot high solid fence put up to protect his property. He noted the air conditioning on the roof was also loud. He stated when they moved in, it was the Big 10 Supper Club and they had no problems when it was the Big 10 Supper Club. Mr. Welsch stated the Big 10 was built in 1959 and the trailer court moved in around 1965 and the trailer park was suppose to have built a fence, but never did. He noted it was the trailer court's responsibility to build the fence. He indicated he had put up a fence, but it was not required. Vice Chair Zimmerman closed the public hearing at 7:26 p.m. Cortunissioner Ricke moved, seconded by Commissioner Modesette to recommend denial of Planning Case #03-12, John Welsch, 4703 North Highway 10, Variance request to allow the enlargement of a non-conforming use based on the findings stated in staffs October I, 2003 report; and denial of the Site Plan based on its failure to comply with the . zoning, landscaping, and parking requirements. The motion carried unanimously (4-0). B. PLANNING CASE 03-26: RAMSEY COUNTY PUBLIC WORKS, 1425 WEST HIGHWAY 96, SPECIAL USE PERMIT AMENDMENT Vice Chair Zimmerman opened the public hearing at 7:28 p.m. Mr. Hellegers stated applicant was requesting an amendment to their Special Use Permit to allow for an addition of the Sheriff Station to the Public Works Facility and also to allow a change in the Site Plan for the addition and the relocation of the salt/sand building. Staff noted the Planning Commission needed to make a determination that in reviewing the proposed amendment to the Special Use Pern1it, the Commission has considered the effect of the proposed use upon the health, safety, convenience, and general welfare of the owners and occupants of surrounding land, in particular, the community as a whole and that the facts and circumstances of the particular case warrant granting of the amendment to the Special Use Permit. Staff recommended approval of the Special Use Permit Amendment subjcct to the following conditions: I. All necessary building permits shall be filed with the City Building Official. 2. All necessary signage shall be filed with the City Planner. 3. The number of handicapped accessible parking spaces shall comply with the State . Building Code requirements. 4. The applicant shall submit a revised landscape plan and planting schedule which complies with the City's landscaping requirements for the required caliper inches of . . Attachment SA - 3 . DEPARTMENT OF THE ARMY 13TH PSYCHOLOGICAL OPERATIONS BATTALION (EPW/Cl) 4700 Highway 10, Suite R Arden Hills. MN 55112-3927 . AOCP-POC-B-PR 27 October, 2003 MEMORANDUM FOR RECORD SUBJECT: Letter of Recommendation 1. This is submitted to whom it may concern for a recommendation of kitchen and catering expansion for the Big Ten Restaurant. 2. Currently, the Big Ten Restaurant provides food services for two Army Reserve battalions, approximately 350 men or more in the past year; these battalions are the 13th Psychological Operations Battalion, and the 407th Civil Affairs Battalion which .are co-located at the Twin Cities Army Ammunitions Plant training site. 3. During many mobilizations and other extended military activities, earlier this . year by this command, the Big Ten Restaurant was the sole caterer and meet the rigorous standards for our military operations, by Army regulations for food services. The Big Ten's flexibility in meeting the demands and quality of military food service has proven their merit and continued solicitation by battalions of I the Special Operations Command. 4. Therefore, it is the recommendation of this command, to the reviewer of the Big Ten Restaurant, for consideration of their request in expansion of their kitchen for the aspect of catering services. . . . Attachment SA - 4 . .' , Saint Paul - Ramsey County Department of Public Health Rob Fulton, Director Environmental Health Section . 1670 Beam Avenue - Suite A Maplewood, MN 55109-1176 651-773-4466 Fax: 651.773.4454 October 27,2003 Mr. John Welsch Big Ten Supper Club 4703 Highway 10 Arden Hills, MN 55112 Dear Mr. Welsch: This letter is in regards to your proposed kitchen remodel of the Big Ten Supper Club in Arden Hills. Enclosed is a plan review application for your records. Submit plans, this completed application and a plan review fee of $237.50 to this department for review. At the inspection of 10/3/03, we discussed some of your outstanding building issues that will be corrected at the time of remodel, particularly some repairs that need to be corrected in the basement prep area and the wait area. The following is a list of items that need to be addressed in the plan. review process: I. Relocation of the kitchen handsink The current location does not encourage frequent handwashing, as it is located at the top of the basement stairs. 2. Relocation of the food prep area to the main kitchen. Food prep is currently being done in the basement prep area and the handsink is not conveniently located to this area. 3. Redesign of the cooking area. This area is currently in a very small location and more space is needed. 4. Relocation of the dishwashing area. The current dishmachine is located too close to the cooking area in the kitchen. 5. Repair/upgrade offIoors, walls and ceiling surfaces in the kitchen, basement and wait area. 6. Upgrade of the liquor storage room in the basement. 7. Upgrade of cabinetry behind the 'buffet area. . I look forward to working with you on this project and would be happy to answer any questions you may have. I can be reached at 651-773-4471. Sincerely, C(~ C. 0~, RS Lori A. Green, R.S. Environmental Health Specialist II . o printed on recycled paper with a minimum of 20% post-consumer conlCnl ~ . . Attachment SA - S . , ~ _~~_ L_ __-__--~==-===--~;;;:..~ - ]. -~. .... ,-. ~~\... ;.Q'~ i> ~ ~u_________~u_ \lj~ - j----------~ ~c:J'.~ --.------ __iJ~uu.\) vI.! ~ .. ',~ ----- --u~------<li-~~~ _\._ _ _ _' _______ . __u_ .. __ - __ ___ ~... 5....-,;.. I , . ,'i\; . ~::t: '" - __.__ __ _____.. u.!_______ul-;;- _u_____._.___._._.__~__._.______.___ .......--..~ ! '-I) , '0 . \l\ ~ ---- _u__ ==~=____.:=:_=---I-----=-=====J .~ ~~~_.~_ -~--------------l-~-"'" ~ ~- ~------ ----------,1 . e.g. ~ ~- -------- -------.-------------. ----~-- _ ~ ___... _________.._~___._______._._____ .________.1. SQ..____.._ __l_____. -_.j --~.~~-~-----' 1 (----' I' --~- \ '" '4. } ~:; , ~---_.. , .~..l~_...___.,__~ ________.___ ~...: . : ~ :: ..1. __________"-0. ~...__.._.__.. -~ .." -""':1- -'" '.,-- ~. 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" /'~ ~.: ~""~ MINN&fSnh.- ~w. .'=-. --~~ ~~~/.. ~~:~ . ~1'IIIIIII"Ulliilllliilffil'lIiil'""ItII"'IIIIIIII'U' 0" I~ .- ~IIII1II1IUIIII'llIlIltlllllIlIl"'lnlltttrtIlIUIIIIIII .... - y .., 1IIIIIIIIIUIJlIIIIIIIIT'lllllllllnUIlIlIlII1II1I"llml~ ~I "- 1ItIlIljl'IIIlIIIIIUlll1'IIIl"IIUlflll"IIIIl'ltll'II!J~~ " -- ARNE H. CARLSON GOVERNOR CERTIF1CATE OF COMMENDATION In recognition of your commitment to hiring and promoting people with disabilities; this commendation is presented to: . , . BIG TEN SUPPER CLUB '::3' with the appreciation and respect of the people of Minnesota. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Minnesota to be affixed at the State Capitol this fifteenth day of September in the year of our Lord one thousand nine hundred and ninety-three, and of the State the one hundred and thirtY~ ~.~~~"- GOVERNOR ~ ., . . . ~ ~~LLS Agenda Item 6.A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-67 RESOLUTION AUTHORIZING APPLICATION FOR RECYCLING SCORE GRANT FUNDS FOR 2004 WHEREAS, the City of Arden Hills is eligible to apply for $18,489.00 in SCORE recycling grant funds; and WHEREAS, such funds would assist in continuing and improving the City's recycling program for the year 2004. NOW THEREFORE, BE IT RESOLVED by the City Council ofthe City of Arden Hills, Minnesota: That the City Administrator be authorized to apply for such grant funds for the year 2004. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF NOVEMBER, 2003. ATTEST: BEVERLY APLlKOWSKI, MAYOR MICHELLE WOLFE, CITY ADMINISTRATOR . ~ ~HILLS Agenda Item 6.B CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-76 A RESOLUTION ESTABLISHING SERVICE FEE CHARGE FOR 2004 RESIDENTIAL CURBSIDE RECYCLING PROGRAM WHEREAS, the City of Arden Hills has an established curbside recycling program in place for Arden Hills residents; and WHEREAS, the City will continue the program into the year 2004, and WHEREAS, the City Council of Arden Hills has entered into a Joint Powers Agreement (JP A) with Ramsey County to assess individual residential property owners fees to support the recycling program; and . WHEREAS, the City of Arden Hills wishes to continue this funding mechanism. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That the funding rate for residential recycling for the year 2004 is hereby established at $24.50 per residential parcel. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF NOVEMBER, 2003. ATTEST: BEVERLY APLIKOWSKI, MAYOR MICHELLE WOLFE, CITY ADMINISTRATOR . . . . ~ ~HILLS MEMORANDUM DATE: Agenda Item 6.C November 10, 2003 TO: Mayor and City Council FROM: Peter Hellegers, City Planner SUBJECT: Ramsey County Joint Powers Agreement for City Recycling Fee 2004- 2008 Requested Action Consider renewal of the Ramsey County Joint Powers Agreement for City Recycling Fee for the years 2004-2008. BackeTound Currently, the City of Arden Hills has a joint powers agreement with Ramsey County for the collection of the City Recycling Fee. The County uses their Couuty Waste Management Service Charge authority to collect the fees and the cities in turn pay the County approximately 40 cents per residential property. The current agreement will expire in June of 2004. The County has requested that those communities wishing to continue or join the program submit a resolution stating the city's interest in participating in the joint powers agreement for the period of2004-2008. Attached you will find draft resolution 03-77 which would express the City Council's interest in renewing the joint powers agreement Attachments Draft Resolution 03-77 \\Earth\Planning\Misc Files\Recycling\l ]-10-03 CC Memo on lPAdoc Page 1 ofl . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 03-77 A RESOLUTION RENEWING THE JOINT POWERS AGREEMENT WITH RAMSEY COUNTY FOR CITY RECYCLING FEE COLLECTION FOR THE YEARS OF 2004.2008 WHEREAS, the City of Arden Hills has an established curbside recycling program in place for Arden Hills residents; and WHEREAS, the City will continue the program into the year 2008, and WHEREAS, the City Council of Arden Hills has entered into a Joint Powers Agreement (JP A) With Ramsey County to assess individual residential property owners fees to support the recycling program; ahd . WHEREAS, the City of Arden Hills wishes to continue this funding mechanism. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That the City shall renew the Ramsey County Joint PowerS Agreement for City Recycling Fee collection for the years of 2004-2008. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF NOVEMBER, 2003. ATTEST: BEVERLY APLIKOWSKI, MAYOR MICHELLE WOLFE, CITY ADMINISTRATOR . '. . . Agenda Item S.A ~ ~HILLS City of Arden Hills Ramsey County, Minnesota Resolution 03-66 A Resolution Receiving Feasibility Report and Calling a Public Hearing for the Improvement of Edgewater Neighborbood Streets (2004 PMP) WHEREAS, pursuant to Resolution 03-64, which the Council adopted October 27,2003, a feasibility report has been prepared by City Engineer Greg BrownlURS with reference to the improvement of streets in the Edgewater neighborhood, and this report was received by the Council on November 10, 2003, and WHEREAS, the report provided information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Council will consider the improvement of such streets iu accordance with the report and the assessment of abutting property for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost ofthe improvement of $1,089,000. 2. A Public Hearing shall be held on such proposed improvements on the 26th day of January, 2004, in the Council Chambers of City Hall at 7:00 p.m. and the Deputy Clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED by the Council this 10th day of November, 2003. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR I ~ I I I I I I I fj I .' I I I I .. I I 37951-027-0101 ~ FEASIBILITY STUDY AND REPORT FOR 2004 PAVEMENT MANAGEMENT PROGRAM - EDGEWATER AVENUE NEIGHBORHOOD NOVEMBER, 2003 (;{;~{ ") (;(:'\ ',_ ,7~ '.,,;~..'.'/ Thresher Square 700 Third Street South Minneapolis, MN 55415 512.370.0700 Tel 612.370.1318 Fax I '- I I I I I I I II I I I, I I I ~ I I FEASIBILITY STUDY REPORT FOR 2004 PAVEMENT MANAGEMENT PROGRAM CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA NOVEMBER, 2003 Minneapolis. Minnesota 55415 URS. INC. 700 Third Street South I hereby certify that this plan, specification. or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the state of Minnesota Section 326.02 to 325.15 /' File: 37951-027-0101 Date: 1//f,/tJ> MNLic. No. 22814 I ~URS I I I I I I I II I I I I November 10, 2003 Honorable Mayor and Members of the City Council City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 ATTN: Michelle Wolfe City Administrator RE: Feasibility Study and Report 2004 Pavement Management Program Honorable Mayor and Members of the City Council: The enclosed feasibility report has been prepared examining the proposed rehabilitation and reconstmction of the Edgewater A venue neighborhood pavements as authorized at the October 27 Council Meeting. This report will evaluate the feasibility of the proposed improvements as directed by the City Council. Information utilized in the preparation of this report includes the 1999 and 2002 Pavement Condition Index field surveys, aerial mapping, as-built plans, GIS propelty information, plat information, and input from residents. We are of the opinion that the improvements as outlined in this report are feasible and would address a neighborhood at the top of the priority list for pavement, sanitary scwer and water quality concerns. The improvements would bring thc entire Edgewater neighborhood in line with City standards ultimately reducing maintenance costs and improving water quality for Lake Josephine. Sincerely, URS Corporation I ,(7 /') L"7 // /? " P. ",~<;/~ I Gregof' S,< rown, PE ~ A"'co' f' C"y E'g'ee" I I Thresher Square. 7()() Third Street South' Suite 6()(j. /yJi/illeaj}o!is, iVIN55415' Phone: (612) 37(J-07()()' h{):.: (612) 370-f378 I ~ I I I I I I I ,. I I I I I I ~ I I TABLE OF CONTENTS INTRODUCTION PART I: Edgewater Neighborhood Improvements A. Background Summary.. ............. ............... .................... .... B. Proposed Roadway Improvements........ .......................,. ...... C. Proposed DrainageIW ater Quality Improvements..................... D. Proposed Utility Improvements..... ...... ......... .......... ............ PART II: Project Costs, Funding and Schedule A. Project Costs.. . . . . . .. .. . . .. . . . .. .. .. . . .. . . . . . . . . . . . . . . . .. . . . . . . .. . . . . .. .. . . .. B. Project Funding.......... ......................................... .......... C. Project Schedule........ ................,.,................................. D. Summary..................................................................... APPENDIX A: APPENDIX B: APPENDIX C: APPENDIX D: Exhibits Detailed Construction Cost Estimates Preliminary Assessment Rolls Frontage Foot Calculation Examples 2 4 6 7 9 10 11 11 I ~ I I I I I I I " I I I I I' I ~ I I URS Introduction Pavement Management Program Philosophy On October 27, 2003, the Arden Hills City Council authorized the preparation of a feasibility study for the 2004 Pavement Management Program. The proposed 2004 Pavement Management Program consists of the proposed reconstruction and rehabilitation of the Edgewater Avenue neighborhood located in the southeast quadrant of Arden Hills. Exhibit 1 shows the project location. The current Pavement Management Program policy was adopted by the Council during the Fall of 2001. The adopted city approach to pavement management is based upon considering neighborhoods as a whole. The City has implemented a pavement management program, which includes field surveying each roadway every three years to monitor its conditions, identify trends and extrapolate pavement life expectancies. This survey measures all of the pavement distresses withiu a road segment and results in a numerical Pavement Condition Index (PCI) unique to each particular road segment. To implement a maintenance program, specific rehabilitation/reconstruction treatments are recommended based on the PCI values of the street. The following table illustrates the generally recommended treatment for a given PCr. PCI 100-81 80-61 60-0 TREATMENT Spot Repair, Crack Seal and Seal Coat Mill and Overlay Complete Reconstruct In addition to surface PCI ratings, issues such as drainage/flooding, water quality improvements, conformance with design standards and utility condition are considered when developing the recommended priority for reconstruction and rehabilitation of City pavements. This approach allows for the City to address storm drainage and water quality issues, which typically cannot be effectively solved on a street by street basis. In addition, the neighborhood approach provides some economy of construction costs and limits impacts to neighborhoods for one season instead of multiple seasons over a period of several years. This feasibility report is organized in two parts as follows: Part I: Edgewater Avenue Neighborhood Improvements; Part II: Project Costs, Funding and Schedule. Part I essentially describes the existing conditions and proposed improvements and alternatives and issues. Part II is a comprehensive summary of the entire project costs, funding sources and timeline. Appendixes include exhibits, detailed cost estimates, preliminary assessment roles and assessment. I ~ I I I I I I I It I I I I I I Ie I I PART I EDGEW A TER NEIGHBORHOOD IMPROVEMENTS A. Background Summary The Edgewater neighborhood is being considered for reconstruction due to the poor condition of neighborhood pavements, nonstandard streets, water quality issues and poor sanitary sewer conditions. Neighborhood streets that are being considered as a part of this feasibility report are listed as follows: Exist. Prop. PCI PCI Last Significant Street Name Width Width 1999 2002 Road Work Edgewater Ave. (east end) 20-23 24 78 60 1961 * Edgewater Ave (west end) 20-21 20 78 60 1961 * Shoreline Lane &Cty Rd D 30 28 21 14 1961* Shoreline Lane (N. of Edge) 16 16 gravel Shoreline Lane (S. of Edge) 22 24 59 20 1961* Edgewater A ve.(n-s segment) 15-19 16 14 5 1961* Lake Ln. (N of Edge) 21-23 24 34 4 1961* Lake Ln. (S of Edge) 14 16 gravel 'These roadways were constructed prior to 1961 The neighborhood as a whole is ranked as a high priority for reconstruction based upon the 1999 and 2002 street condition assessments, existing drainage issues, water quality issues, significant sanitary sewer utility issues, pavement standards and safety issues. The streets identified for improvement have pel ratings between 4 and 60 with a weighted average of 36. Existing and proposed street widths are shown on the table above. None of the project streets currently have concrete curb and gutter. Some drainage catch basins exist on Edgewater A venue and Shoreline Lane and deteriorated bituminous curb exists in various places throughout the project area. Westem end of Edgewater Avenue 2 I \t I I I I I I I - I I I I I I Ie I I Shoreline Lane & County Road D Two neighborhood informational meetings were held during the summer of 2003 to discuss the proposed improvements and collect resident feedback. Most residents who attended the meetings acknowledged the need for improvements in the neighborhood and were supporti ve of the project. The desire to minimize impacts by including narrower alleys and streets where necessary and the desire for a turnaround on Edgewater A venue was expressed at the meetings. We have met with several individuals living along the narrow streets off of Edgewater A venue to discuss their unique situations in more detail. <'. Gravel alley North off of Edgewater Avenue Gravel alley South of Edgewater A venue 3 I .. I I I I I I I - I I I I I I .. I I B. Proposed Roadway Improvements Overview Pavement Section Discussion The following streets are proposed to be fully reconstructed with bituminous surfacing, concrete curb and gutter, aggregate base, sand subbase with draintile. (concrete alleys without curbs are proposed for the narrowest street sections) Proposed street widths are as measured between face of new curbs or edge of concrete for the proposed alley sections. The southern segment of Shoreline Lane (near County Road D) is the only street which falls neatly into the City's standard street widths. The remainder of the streets are special cases and have been designed to fit within the existing physical topography and right of way constraints. Edgewater Avenue (24 foot width) Edgewater Avenue (west end) (20 foot width) Edgewater Avenue (north south segment) (16 foot alley) Lake Lane (north of Edgewater) (16 foot alley) Lake Lane (south of Edgewater) (24 foot width) Shoreline Lane (north of Edgewater) (16 foot alley) Shoreline Lane (south of Edgewater) (24 foot width) Shoreline Lane &County Road D (28 foot width) County Road D (28 foot width) The proposed roadway improvements are illustrated in exhibits 2, 4,6, & 7. The proposed street pavement sections will be designed in accordance with MnDOT guidelines for flexible pavement design utilizing the soil R values measured from the geotechnical analysis accomplished as a part of the final design process. City standards include a 12 inch sand subbase. The sand subbase will provide enhanced pavement support, pavement subdrainage and frost protection necessary for the soils encountered in this area. The typical pavement cross section will include 4 inches of bituminous surfacing, 8-12 inches of Class 5 aggregate base and 12 inches of sand subbase. The sand subbase will be drained with 4 inch diameter PVC perforated pipes connected to storm sewer catch basins. Final pavement sections will be determined as a part of the final design process based upon the soil borings and analysis of in place soils and traffic loads. The sand subbase will add value to the pavement section through increased strength and frost resistance. Pavement consistency within an area is generally a desirable design attribute since different sections will react differently to weather and traffic thus typically creating a "speed bump" or depression at the location of interface. The cost of the sand subbase is approximately $20.00 per linear foot of roadway. 4 I Ie I I I I I I I .. I I I I I I .. I I c. Proposed Drainage/Water Quality Improvements Drainage Overview The existing surface drainage patterns for the neighborhood are illustrated in the exhibits in the appendix. The majority of the Edgewater neighborhood drains overland, to the existing wetland at Lake Lane and Edgewater A venue. A significant amount of water drains overland to Lake Josephine (south of Edgewater Avenue). Between the two Shoreline Lane cul-de-sacs and including a portion of the south cul-de-sac, runoff drains into a couple of existing small storm ponds. The remaining Shoreline neighborhood flows overland, through the County Road D pond to Lake Josephine. The proposed drainage improvements will maintain existing drainage patterns while incorporating low impact stilling basins to improve water quality as described below: Edgewater Avenue System Proposed storm sewer improvements associated with the Edgewater Avenue system include the creation of a storm water pond for the Edgewater Avenue and Lake Lane storm sewer outlets. The property at Edgewater and Lake Lane was recently transferred from Ramsey County to the City for drainage purposes. The proposed stilling basin will have an initial forebay which is designed to collect sediment and salts from runoff, preventing them from settling in the larger pond. This makes pond maintenance more efficient, as the majority of the sediment is in the forebay and can easily be cleaned out. The larger pond will be designed to contain a 2.5" rainfall over the entire tributary neighborhood to the pond. The proposed pond system will meet the guidelines for the National Location afproposed pond at Edgewater and Lake Lane Urban Runoff Program (NURP) which should remove between 60% and 80% of pollutants from the runoff prior to discharging into the natural wetland area to the north. 6 I Ie I I I I I I I ,. I I I I I I .. I I Proposed pond location Shoreline Lane System The proposed storm sewer improvements associated with the Shoreline Lane Neighborhood include the use of two existing ponding areas located adjacent to Shoreline Lane. The improvements include the construction of new catch basins and a new pipe connection between the ponding areas. Runoff from the southern part of this area will now into the existing stilling basin at County Road D and Shoreline Lane. This area is owned and maintained by Ramsey County Parks Department and they have been contacted on the proposed improvements. Runoff from the northern part of this area will run through two small ponds adjacent to the cui de sac. The proposed improvements in this area actually reduce the amount of runoff from the street as compared to existing conditions and therefore improvements to the existing stilling basins will be minimal. The discharge from the ponds at the Shoreline Lane cul-de-sac will be redirected to the stilling basin at County Road D in lieu of the existing outlet to Lake Josephine between 3167 and 3177 Shoreline Lane to improve maintenance access and provide additional settlement of pollutants. The proposed storm drainage and water quality improvements have been discussed with Rice Creek officials who have indicated support for the project and suggested that the City apply for a grant from the watershed to help fund the improvements. The proposed Edgewater Avenue system and Shoreline Lane system storm drainage and water quality improvements are illustrated in exhibits 3 & 4. D. Proposed Utility Improvements Sanitary Sewer Improvements Sanitary sewers were televised a few years ago and pipe conditions were documented on video tape. The project includes extensive rehabilitation of the sanitary sewer system in the neighborhood including some spot repair of severely damaged pipe. The entire system is proposed to be lined with cured in place pipe due to the age of the pipe and a considerable number of cracks and broken pipe. The most severe pipe conditions will require a few spot repairs that will include excavation and replacement of pipe sections. The existing sanitary sewer condition is illustrated in exhibit 5. 7 I .. I I I I I I I ,. I I I I I I .. I I "j f II ;n-~' ., ..,' ,'I "i'I/J ..{~. ."\ , .j '.'" J~ L. ;11 Broken sanitary sewer pipe Existing sanitary sewer pipe .J , , "- \~ Broken sanitary sewer pipe The project includes the replacement of hydrants and valves based upon our recent experience with leaking and faulty watermain valves and hydrants in the older sections of town. Many valves are inoperable and some begin leaking as a result of excavation work going on around them. Watermain Improvements 8 I .. I I I I I I I f' I I I I I I .. I I Private Utilities A meeting will be held with the private utility companies to discuss the proposed project and this may result in private utility upgrades. Although private utility upgrades and modifications may be done in conjunction with this proposed project they would not be installed as part of this proposed project and have no impact on the project budget or assessments. PART II PROJECT COSTS, FUNDING AND SCHDULE A. Project Costs Preliminary project cost estimates have been prepared for the proposed improvements and the alternatives discussed in this report for the consideration of the Council. Project costs shown below include a 10% contingency cost and 26% for administrative costs. Administrative costs include engineering, planning, legal, fiscal and City staff expenses. The following is a summary of the estimated project costs for the recommended improvements. Item Description Edgewater Avenue (east end) Edgewater Ave. (west end alley) Shoreline Lane (including County Road D) Shoreline Lane (S of Edge) Shoreline Lane (alley N of Edgewater) Lake Lane (N of Edgewater) Lake Lane (5 of Edgewater -alley) Total Estimated Roadway Project Cost Proiect Cost $210,000 $ 34,000 $210,000 $ 53,000 $ 26,000 $ 44,000 $ 24.000 $601,000 Drainage Improvements Sanitary Improvements Water Main Improvements $205,000 $245,000 $ 38,000 Total Estimated Project Cost $1,089,000 9 I Ie I I I I I I I .. I I I I I I Ie I I B. Project Funding Assessment Rate Discussion The project will be funded from several sources including Residential Assessments on the benefiting properties, the City General Fund, the City Enterprise Funds for Water, Drainage and Sanitary Sewer improvements and a potential grant from Rice Creek Watershed. We are proposing one general assessment rate based upon the typical street improvement within the neighborhood. Creating multiple assessment rates based upon the widely varied nature of the proposed improvements would cause confusion and be very complicated to determine individual fair rates. In addition, many of the properties in this neighborhood have frontages on two or even three separate streets all of varying designs. The proposed assessment rate is based on the total estimated cost of the roadway improvements averaged to a per foot cost of street. The per foot street cost is divided by four to determine the proposed assessment rate. The following outlines our calculation Total Project Cost for Street Improvements: Total Length of Streets in Neighborhood: Average Per Foot Cost of Street: Proposed Assessment Rate: $601,000.00 2,875 Feet $209.00 \4 * $209.00 = $ 52.25 Assessment front footages were calculated using the Arden Hills Assessment Guidelines Dated: November 1990. In many cases the cul-de- sac formula was used dividing the area of the lot by the average depth ofthe lot. Comer lot Front Footages are based on the lot frontage abutting the road being constructed. This neighborhoods included a number of unusual lot configurations, which do not fit nicely into existing formulae. We have calculated front footages in these cases using our best judgement and plan to present our specific calculations to Council and residents in the future. Exhibit 9 illustrates existing property addresses and lot configurations used for the assessment footage calculations. Total Project Cost: $ 1,089,000.00 Proposed Funding Sources: General Fund: Non Assessable Street Fund: PIR Fund (Assessments): Surface Water Utility Fund:* Watermain Utility Fund: Sanitary Sewer Utility Fund: $ 300,500.00 $ 78,400.00 $ 222,100.00 $ 205,000.00 $ 38,000.00 $ 245,000.00 $1 ,089,000.00 Total * City cost would be reduced if potential grant from Rice Creek Watershed District is obtained 10 I .. I I I I I I I III I I I I I I Ie I I c. Project Schedule The following schedule has been prepared based upon City Council receiving this feasibility report on November 10, 2003: Public Hearing/Order Plans and Specs Assessment Hearing Approve Plans and Specifications/Authorize Advertisement for Bid Bid Opening A ward Contract Begin Construction Complete Construction January, 2004 March, 2004 March, 2004 April, 2004 May, 2004 May-June, 2004 August - September, 2004 It should be noted that although the entire projected construction period is over three months, the project specifications will require that the Contractor restore streets with curb and gutter and one lift of bituminous within 28 days of the initial removal of the existing pavement on a given street. D. Summary The Edgewater Neighborhood is at the top of the City's priority list for pavement reconstruction work for a number of factors including poor pavement conditions, lack of pavement, poor drainage and water quality and poor sanitary sewer condition. The improvements outlined in this report will bring the Edgewater Neighborhood pavements and utilities from very poor to excellent condition and reduce maintenance costs for the city. Equally important, the proposed drainage improvements will enhance the water quality of Lake Josephine. Project costs, as illustrated herein, are reasonable and representative of the proposed scope of improvements. The scope of the project should also help the City realize savings in construction unit prices as well as the associated engineering and administrative fees. If more information is needed to make better informed decisions on the work outlined in this report we will be happy to provide that information to the Council 11 I Ie I I I I I I I -- I I I I I I Ie I I APPENDIX - A EXHIBITS I ..i,- I' , I I r h " (@ ----197 ~ ~I:;;'-gr---r-'l @ CWNTY RO, ;) ti~, 1 I ~I s j --1 ~rH IA!(' Rf) ~9 ./ t,r1j~T 35 BRlAAKNLXLi' ,?1 ;!: I \, ,f'iM ~----,--=- ~ .\' ~ t;; :". 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ITEM DESCRIPTION UNIT QUANTITY 1 MOBILIZATION LS 1.0 $5,061.85 $5,062 2 CLEARING AC 8 $750.00 $6,000 3 GRUBBING AC 8 $750.00 $6,000 4 REMOVE LANDSCAPING LS 1.0 $2,500.00 $2,500 5 SAWCUT BITUMINOUS PAVEMENT(FULL DEPTH) LF 140 $4.00 $560 6 SAWCUT CONCRETE PAVEMENT LF 100 $6.00 $600 7 REMOVE BITUMINOUS PAVEMENT SY 2,104 $2.00 $4,209 8 REMOVE BIT DRIVEWAY SY 106 $3.00 $317 9 REMOVE CONC DRIVEWAY SY 57 $3.00 $170 10 REMOVE GRAVEL DRIVEWAY SY 32 $1.50 $48 11 REMOVE AND REPLACE MAILBOX EA 11 $50.00 $550 12 COMMON EXCAVATION CY 1,846 $7.00 $12,922 13 SELECT GRANULAR BORROW CY 923 $13.50 $12,461 14 AGGREGATE BASE CLASS 5 CY 580 $21.00 $12,180 15 2' TYPE LV3 WEARING COURSE TON 251 $38.00 $9,538 16 2' TYPE LV3 NON.WEARING COURSE TON 251 $35.00 $8,785 17 4' PERF. DRAIN PIPE LF 400 $5.00 $2,000 18 BIT DRIVEWAY SY 70 $25.00 $1,750 19 CONC DRIVEWAY SY 57 $40.00 $2,280 20 GRAVEL DRIVEWAY SY 29 $15.00 $435 21 TACK COAT GAL 109 $2.25 $245 22 CURB AND GUTTER LF 1,460 $9.50 $13,870 23 SILT FENCE LF 1,500 $2.00 $3,000 24 REMOVE SILT FENCE LF 1,500 $0.50 $750 25 SOD WITH 4" TOPSOIL AND FERTILIZER SY 1,984 $3.00 $5,892 26 SEED WITH 4" TOPSOIL AND FERTILIZER SY 300 $1.25 $375 27 TEMPORARY ROCK ENTRANCE EA 1 $2,000.00 $2,000 28 STREET CLEANING HR 10 $100.00 $1,000 29 WATER FOR DUST CONTROL MGAL 100 $18.00 $1,800 30 TRAFFIC CONTROL LS 0.5 $7,000.00 $3,500 31 MODULAR BLOCK RETAINING WALL SY 1,350 $25.00 $33,750 ESTIMATED CONSTRUCTION COST $154,549 10% CONTINGENCY $15,500 26% ENGINEERING AND ADMINISTRATION $40,200 TOTAL COST $210,000 I .. I I I I I I I II I Ii I I I I .Ie I I City of Arden Hills 2004 PMP Lake Lane (North of Edgewater) - Roadway Quantities Full Reconstruct, 250 FT CONTRACT UNIT COST PROJECT COST ITEM NO. ITEM DESCRIPTION UNIT QUANTITY 1 MOBILIZATION LS 1.0 $1,381.90 $1,382 2 CLEARING AC 2 $750.00 $1,500 3 GRUBBING AC 2 $750.00 $1,500 4 SAWCUT CONCRETE PAVEMENT(FULL DEPTH) LF 41 $6.00 $246 5 REMOVE BITUMINOUS PAVEMENT SY 670 $2.00 $1,340 6 REMOVE CONC DRIVEWAY SY 34 $3.00 $101 7 REMOVE GRAVEL DRIVEWAY SY 55 $1.50 $82 8 REMOVE AND REPLACE MAILBOX EA 1 $50.00 $50 9 COMMON EXCAVATION CY 517 $7.00 $3,619 10 SELECT GRANULAR BORROW CY 259 $13.50 $3.497 11 AGGREGATE BASE CLASS 5 CY 162 $21.00 $3.402 12 2" TYPE LV3 WEARING COURSE TON 69 $38.00 $2,622 13 2" TYPE LV3 NON.WEARING COURSE TON 69 $35.00 $2.415 14 4" PERF. DRAIN PIPE LF 400 $5.00 $2,000 15 CONC DRIVEWAY SY 28 $40.00 $1,120 16 GRAVEL DRIVEWAY SY 37 $15.00 $555 17 TACK COAT GAL 30 $2.25 $68 18 CURB AND GUTTER LF 430 $9.50 $4,085 19 SILT FENCE LF 100 $2.00 $200 20 REMOVE SILT FENCE LF 100 $0.50 $50 21 SOD WITH 4" TOPSOIL AND FERTILIZER SY 269 $3.00 $808 22 SEED WITH 4" TOPSOIL AND FERTILIZER SY 222 $1.25 $278 23 STREET CLEANING HR 2 $100.00 $200 24 WATER FOR DUST CONTROL MGAL 50 $18.00 $900 ESTIMATED CONSTRUCTION COST $32,020 10% CONTINGENCY $3,200 26% ENGINEERING AND ADMINISTRATION $8,300 TOTAL COST $44,000 I Ie I I I I I I I -- I I I I I I Ie I I City of Arden Hills 2004 PMP Shoreline Lane (South of Edgewater) . Roadway Quantities Full Reconstruct, 280 FT ITEM NO. ITEM DESCRIPTION UNIT CONTRACT UNIT COST PROJECT COST QUANTITY 1 MOBILIZATION LS 1.0 $1.676.29 $1,676 2 SAWCUT BITUMINOUS PAVEMENT(FULL DEPTH) LF 23 $4.00 $92 3 SAWCUTCONCRETEPAVEMENT LF 56 $6.00 $336 4 REMOVE BITUMINOUS PAVEMENT SY 690 $2.00 $1,380 5 REMOVE BIT DRIVEWAY SY 32 $3.00 $97 6 REMOVE CONC DRIVEWAY SY 85 $3.00 $255 7 REMOVE GRAVEL DRIVEWAY SY 58 $1.50 $86 8 REMOVE AND REPLACE MAILBOX EA 5 $50.00 $250 9 COMMON EXCAVATION CY 585 $7.00 $4,095 10 SELECT GRANULAR BORROW CY 292 $13.50 $3,942 11 AGGREGATE BASE CLASS 5 CY 183 $21.00 $3,843 12 2" TYPE LV3 WEARING COURSE TON 78 $38.00 $2,964 13 2" TYPE LV3 NON.WEARING COURSE TON 78 $35.00 $2,730 14 4" PERF. DRAIN PIPE LF 100 $5.00 $500 15 BIT DRIVEWAY SY 30 $25.00 $750 16 CONC DRIVEWAY SY 82 $40.00 $3,280 17 GRAVEL DRIVEWAY SY 55 $15.00 $825 18 TACK COAT GAL 34 $2.25 $77 19 CURB AND GUTTER LF 600 $9.50 $5,700 20 SOD WITH 4" TOPSOIL AND FERTILIZER SY 588 $3.00 $1,764 21 STREET CLEANING HR 2 $100.00 $200 22 WATER FOR DUST CONTROL MGAL 20 $18.00 $360 23 MODULAR BLOCK RETAINING WALL SY 150 $25.00 $3,750 ESTIMATED CONSTRUCTION COST $38,952 10% CONTINGENCY $3,900 26% ENGINEERING AND ADMINISTRATION $10,100 TOTAL COST $53,000 I .. I I I I I I I -- I I I I I I Ie I I City of Arden Hills 2004 PMP Shoreline Lane and County Road D Intersection - Roadway Quantities Full Reconstruct, 900 FT CONTRACT UNIT COST PROJECT COST ITEM NO. ITEM DESCRIPTION UNIT QUANTITY 1 MOBILIZATION LS 1.0 $6,890.92 $6,891 2 CLEARING AC 5 $750.00 $3,750 3 GRUBBING AC 5 $750.00 $3,750 4 REMOVE LANDSCAPING LS 1.0 $2,500.00 $2,500 5 SAWCUT BITUMINOUS PAVEMENT(FULL DEPTH) LF 320 $4.00 $1,280 6 SAWCUT CONCRETE PAVEMENT LF 40 $6.00 $240 7 REMOVE BITUMINOUS PAVEMENT SY 3,133 $2.00 $6,266 8 REMOVE BIT DRIVEWAY SY 323 $3.00 $969 9 REMOVE CONC DRIVEWAY SY 165 $3.00 $496 10 REMOVE GRAVEL DRIVEWAY SY 160 $1.50 $240 11 REMOVE AND REPLACE MAILBOX EA 15 $50.00 $750 12 COMMON EXCAVATION CY 2,103 $7.00 $14,721 13 SELECT GRANULAR BORROW CY 1,051 $13.50 $14,189 14 AGGREGATE BASE CLASS 5 CY 677 $21.00 $14,217 15 2" TYPE LV3 WEARING COURSE TON 300 $38.00 $11,400 16 2" TYPE LV3 NON.WEARING COURSE TON 300 $35.00 $10,500 17 BIT DRIVEWAY SY 323 $25.00 $8,075 18 CONC DRIVEWAY SY 165 $40.00 $6,600 19 GRAVEL DRIVEWAY SY 160 $15.00 $2,400 20 TACK COAT GAL 131 $2.25 $295 21 CURB AND GUTTER LF 1,700 $9.50 $16,150 22 SILT FENCE LF 1,000 $2.00 $2,000 23 REMOVE SILT FENCE LF 1,000 $0.50 $500 24 SOD WITH 4" TOPSOIL AND FERTILIZER SY 3,285 $3.00 $9,856 25 SEED WITH 4' TOPSOIL AND FERTILIZER SY 300 $1.25 $375 26 TEMPORARY ROCK ENTRANCE EA 1 $2,000.00 $2,000 27 STREET CLEANING HR 10 $100.00 $1,000 28 WATER FOR DUST CONTROL MGAL 100 $18.00 $1,800 29 TRAFFIC LOOP FOR SIGNAL LS 1 $8,000.00 $8,000 30 TRAFFIC CONTROL LS 0.5 $7,000.00 $3,500 ESTIMATED CONSTRUCTION COST $154,709 10% CONTINGENCY $15,500 26% ENGINEERING AND ADMINISTRATION $40,200 TOTAL COST $210,000 I .. I I I I I I I .. I I I I I I .. I I City of Arden Hills 2004 PMP Edgewaler Avenue (West End) - Roadway Quantities Full Reconstruct (Alley Section) 215 LF CONTRACT UNIT COST PROJECT COST ITEM NO. ITEM DESCRIPTION UNIT QUANTITY 1 MOBIUZATION LS 1 $1,18S.97 $1,186 2 SAWCUT BITUMINOUS PAVEMENT(FULL DEPTH) LF 41 $4.00 $164 3 SAWCUT CONC PAVEMENT LF 43 $6.00 $258 4 REMOVE BITUMINOUS PAVEMENT SY 403 $2.00 $807 5 REMOVE BIT DRIVEWAY SY 15 $3.00 $45 6 REMOVE CONC DRIVEWAY SY 31 $3.00 $94 7 REMOVE AND REPLACE MAILBOX EA 3 $50.00 $150 8 COMMON EXCAVATION CY 321 $7.00 $2,247 9 SELECT GRANULAR BORROW CY 148 $13.50 $1,998 10 AGGREGATE BASE CLASS 5 CY 93 $21.00 $1,953 11 6" CONCRETE ALLEY (16' WIDE) SY 369 $35.00 $12,927 12 BIT DRIVEWAY SY 20 $25.00 $500 13 CONC DRIVEWAY SY 30 $40.00 $1,200 14 SILT FENCE LF 100 $2.00 $200 15 REMOVE SILT FENCE LF 100 $0.50 $50 16 SOD WITH 4" TOPSOIL AND FERTlUZER SY 222 $3.00 $667 17 STREET CLEANING HR 1 $100.00 $100 18 WATER FOR DUST CONTROL MGAL 20 $18.00 $360 ESTIMATED CONSTRUCTION COST $24,905 10% CONTINGENCY $2,500 26% ENGINEERING AND ADMINISTRATION $6,500 TOTAL COST $34,000 I .. I I I I I I I .. I I I I I I .. I I City of Arden Hills 2004PMP Shoreline Lane (North of Edgewater) - Roadway Quantities Full Reconstruct (Alley Section) 152 LF CONTRACT UNIT COST PROJECT COST ITEM NO. ITEM DESCRIPTION UNIT QUANTITY 1 MOBILIZATION LS 1 $975.58 $976 2 SAWCUT CONCRETE (FULL DEPTH) LF 31 $6.00 $186 3 REMOVE BIT DRIVEWAY SY 68 $3.00 $203 4 REMOVE GRAVEL DRIVEWAY SY 141 $1.50 $212 5 COMMON EXCAVATION CY 305 $7.00 $2,135 6 SELECT GRANULAR BORROW CY 141 $13.50 $1,904 7 AGG REGA TE BASE CLASS 5 CY 83 $21.00 $1,743 8 6" CONCRETE ALLEY (16' WIOE) SY 270 $35.00 $9,450 9 BIT ORIVEW A Y SY 19 $25.00 $486 10 GRAVEL DRIVEWAY SY 6 $15.00 $83 11 SILT FENCE LF 100 $2.00 $200 12 REMOVE SILT FENCE LF 100 $0.50 $50 13 SOD WITH 4' TOPSOIL AND FERTILIZER SY 800 $3.00 $2,400 14 STREET CLEANING HR 1 $100.00 $100 15 WATER FOR DUST CONTROL MGAL 20 $18.00 $360 16 MODULAR BLOCK RETAINING WALL SY 100 $25.00 $2,500 ESTIMATED CONSTRUCTION COST $19,152 10% CONTINGENCY $1,900 26% ENGINEERING AND ADMINISTRATION $5,000 TOTAL COST $26,000 I .. I I I I I I I .. I I I I I I .. I I City of Arden Hills 2004 PM P Lake Lane (South of Edgewater) - Roadway Quantities Full Reconstruct (Alley Section) 175 LF CONTRACT UNIT COST PROJECT COST ITEM NO. ITEM DESCRIPTION UNIT QUANTITY 1 MOBILIZATION LS 1 $854.54 $855 2 SAWCUT BITUMINOUS PAVEMENT(FULL DEPTH) LF 25 $4.00 $100 3 REMOVE BITUMINOUS PAVEMENT SY 361 $2.00 $722 4 REMOVE BIT DRIVEWAY SY 73 $3.00 $220 5 REMOVE AND REPLACE MAILBOX EA 1 $50.00 $50 6 COMMON EXCAVATION CY 318 $7.00 $2.226 7 SELECT GRANULAR BORROW CY 146 $13.50 $1.971 8 AGGREGATE BASE CLASS 5 CY 88 $21.00 $1,848 9 6' CONCRETE ALLEY (16' WIDE) SY 165 $35.00 $5.775 10 BIT DRIVEWAY SY 75 $25.00 $1,875 11 SILT FENCE LF 100 $2.00 $200 12 REMOVE SILT FENCE LF 100 $0.50 $50 13 SOD WITH 4' TOPSOIL AND FERTILIZER SY 471 $3.00 $1,414 14 STREET CLEANING HR 1 $100.00 $100 15 WATER FOR DUST CONTROL MGAL 30 $18.00 $540 ESTIMATED CONSTRUCTION COST $17,945 10% CONTINGENCY $1,800 26% ENGINEERING AND ADMINISTRATION $4,700 TOTAL COST $24,000 I Ie I URS PROJECT NO. 37951027-0101 I I I I I I .. I I I I I I Ie I I City of Arden Hills 2004 PMP DRAINAGE CONTRACT UNIT COST PROJECT COST ITEM NO. ITEM DESCRIPTION UNIT QUANTITY 1 MOBILIZATION LS 1 $7,189.75 $7,190 2 CLEAR AND GRUB AC 0.5 $10,000.00 $5,000 3 POND EXCAVATION CY 2,000.0 $12.00 $24,000 4 REMOVE EXISTING STORM STRUCTURE EA 5 $800.00 $4,000 5 REMOVE EXISTING STORM SEWER LF 175 $10.00 $1,750 6 12" RCP LF 1,207 $25.00 $30,175 7 15" RCP CLASS V LF 390 $28.00 $10,920 8 18" RCP CLASS V LF 135 $32.00 $4,320 9 12" RCP FES WITH TRASH GUARD EA 1 $500.00 $500 10 15" RCP FES WITH TRASH GUARD EA 2 $600.00 $1,200 11 18" RCP FES WITH TRASH GUARD EA 2 $700.00 $1,400 12 24" FES WITH TRASH GUARD EA 1 $1,200.00 $1,200 13 CATCH BASIN (2'x3') EA 6 $1,000.00 $6,000 14 CATCH BASIN MANHOLE. 48" EA 12 $1,450.00 $17,400 15 MANHOLE - 48" EA 1 $3,500.00 $3,500 16 6" HDPE - DIRECTIONAL BORING LF 580 $36.00 $20,880 17 GROUTED RIP RAP CLASS III CY 40 $95.00 $3,800 18 TRENCH STABILIZATION MATERIAL TON 500 $15.50 $7,750 ESTIMATED CONSTRUCTION COST $150,985 10% CONTINGENCY $15,100 26% ENGINEERING AND ADMINISTRATION $39,300 TOTAL COST $205,000 I .. I URS PROJECT NO. 37951027-0101 I II I I I I .. I I I I I I Ie I I City of Arden Hills 2004 PMP SANITARY SEWER ITEM NO. ITEM DESCRIPTION UNIT CONTRACT UNIT COST PROJECT COST QUANTITY 1 MOBILIZATION LS 1 $8,562.50 $8,563 2 CONNECT TO EXISTING SANITARY SEWER EA 1 $800.00 $800 3 INSTAll 8" PVC PIPE LF 100 $33.00 $3,300 4 FURNISH AND INSTALL MANHOLE EA 1 $1,500.00 $1,500 5 8" PVC SDR 35, 0' -10' DEEP SPOT REPAIR LF 55 $100.00 $5,500 6 8' PVC SDR 35, 10'.12' DEEP SPOT REPAIR LF 10 $110.00 $1,100 7 8' PVC SDR 35, 12'.14' DEEP SPOT REPAIR LF 50 $120.00 $6,000 8 TRENCH STABILIZATION MATERIAL TON 100 $15.50 $1,550 9 8" SEWER LINING LF 3,100 $45.00 $139,500 10 MANHOLE STEPS EA 125 $30.00 $3,750 11 RECONSTRUCT MANHOLE LF 15 $100.00 $1,500 12 ADJUST CASTINGS EA 11 $250.00 $2,750 13 INFRASHIELDS EA 20 $200.00 $4,000 ESTIMATED CONSTRUCTION COST $179,813 10% CONTINGENCY $18,000 26% ENGINEERING AND ADMINISTRATION $46,800 TOTAL COST $245,000 I .. I I I I I I I .. I I I I I I .. I I City of Arden Hills 2004 PMP URS PROJECT NO. 37951027-0101 WATERMAIN CONTRACT UNIT COST PROJECT COST ITEM NO. ITEM DESCRIPTION UNIT QUANTITY 1 MOBILIZATION LS 1 $1,335.00 $1,335 2 LOWER 8" WATER MAIN LF 60 $30.00 $1,800 3 6" WATER MAIN LF 120 $25.00 $3,000 4 REMOVE AND REPLACE HYDRANT & GV EA 3 $2,500.00 $7,500 5 REMOVE AND REPLACE GATE VALVE EA 6 $2,000.00 $12,000 6 HYDRANT EA 1 $1,800.00 $1,800 7 1" SERVICE TAP EA 1 $200.00 $200 8 1" WATER SERVICE PIPE LF 20 $20.00 $400 9 3" RIGID INSULATION SY $35.00 $0 10 TRENCH STABILIZATION MATERiAl TON $15.50 $0 ESTIMATED CONSTRUCTION COST $28,035 10% CONTINGENCY $2,800 26% CONTINGENCY $7,300 TOTAL COST $38,000 I .. I I APPENDIX - C I I I PRELIMINARY ASSESSMENT ROLLS I I .. I I I I I I .. I I I .. I I I I I I I III .. :I: l: Gl "C ... I c:( - 0 >- - I ~ (3 Q) r:: III ....I Q) I r:: iii ... 0 ~ I lJ) cIi r:: III I ....I w Q) ..J .ll: 0 III a: ....I l- I cIi Z :::I w r:: ::;: Q) I/) ~ I/) w .. I/) ... 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'" N I!) <17 w Z <( -' w Z ::::; w a:: o I en ... (l'l ~ '" o ill :z: o en a:: w o w :z: w o ::::; <( o I!) o o .... .... '" '" o '" .... '" lL '" .... ci L() (l'l ro <17 lLOlL 00 I!) I!) I!) <Xl ~C\it.ri ...O~ "'...'" ~..;..; <17 <17 '" ~ ... ~ "'0'" C\l0)C'\i ~ <Xl L() '" N L() <17 I!) I!) I!) "''''''' c.J C\i . L()I!) <17 <17 w Z <( -' w Z ::::; w a:: o I en '" '" '" '" Z o I- ClWOO ;;::;::>00 XZa::a:: ~~OO Z<(OO I!)L()~ "''''~ '" ~ ~ "'~~ z <( W o a:: z o o a:: o Cl a. -' o 1-' en z-' 0'", Z'-"';' o ::;;: ~ a:: ~ '" o o .... .... '" '" o '" .... '" '" o o o .... .... '" '" o '" .... '" .... N <Ii o '" N N N <17 .., o ..; o o -i" w Cl <( I- o o lL I- Z o a:: lL -' <( I- o I- w Cl <( I- b o -' o W lL Cl I- <( Z I- Ol-Z I-a::OO OlL-'a:: -'1-:s:lL a::IOW WCl-,-' z<(-,al a:: a:: <(::> Ol-IO 000000 II II II II OlLooO I .. I I I I I I I .. I I I I I I .. I I APPENDIX - D FRONTAGE FOOT CALCULATION EXAMPLES - .CORNER LOT . .... /.30' ~ ~ r/l~ MAIN ST. CORNER lOT WITH . IMPROVEMENTS ON BOTH STREETS Property A Short Side - 100 ft. Long Side - 130 ft. Adjusted Front Footage _ 100 ft.+1I3 (130 ft.) - 143.33 ft. If improvements are made on only one side of the corner lot. the front footage'is the side abutting the improvements. Eg. Improvements on First Ave. only Front Footage - 100 ft. Improvements on Main St. only Front Footage - 130 .ft. NEARLY RECTANGULAR lOTS /00' , ~ .... A , 9'-' -- ..-~----:.: ., Property A ADJUSTED FRONT FOOTAGE (100 ft. + 96 ft.)/2 - 98 ft. I .. I I I I I I I .. I I I I I I .. I I PROPERTIES 011 OJl-DE-SM;_ 100' ~II ~.."'.".".".,.:.,.,~' i~l~ ., " r:::::j DENOTES CO:::::: ADJUST AREA EXAMPlES Property A Average Depth - (160' + 180')/2 - 170' Area - 16,000 SQ. ft. (assLIlIed) Adjusted Front Footage - (16,000 SQ. ft.)/170 ft. - 94.12 ft. Property B Depth is greater than 200 ft., so connect the points ZOO' fram the cul-de-sac. Depth - 200' . ". . . -.. Adjusted Area (shaded portion>__ 22~OOo':Sq:'fC(ass~(1) . .Adjusted Front Footage - (22,000 SQ. ft.)JZOO ft. - 110.00 ft. I 'e:- I I I I I I I Ie I I I I I I I . . POUBlE fRONTAGE'LOTS.. MAP(E STREET 100' , o ~ , ~ 100' PINE STREET If improvements are made on both streets the assessable front footage - (100' + 100')/2 . 100' SHAllOW lOTS , o 0. A , tl ~ roo' PINE STREET Property A Area - 10.500 SQ. ft. - . Adjusted Front Footage - nO.500 SQ. ft.>Jl30 .ft.--so.n. ft. . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item B.B November 3,2003 TO: Mayor and Council Michelle Wolfe, City Administrator (i) FROM: Aaron Parrish, Director of Community Development! Asst. City Admin. SUBJECT: Ramsey County Joint Maintenance Facility Agreement ENCLOSURES: 1. Resolution No. 03-65: Approving a Joint Agreement for the Financing, Operations, and Use ofthe Ramsey County Public Works/Partners Facility Overview Based on discussion at the October Worksession and a final review by the City Attorney, attached is a resolution approving the final agreement between the City, County, and School District for the use of the Ramsey County Public Works/Partners Facility. The changes are not substantive. Unfortunately, with the document be'ing created in different programs it is not possible to provide a blaekline of the document comparing the Work Session version and the current version. However, the changes are not substantive. Requested Action L Consider approval of Resolution No, 03-65 Approving a Joint Agreement for the Financing, Operations, and Use of the Ramsey County Public Works/Partners Facility. ~ ~HILLS City of Arden Hills Ramsey County, Minnesota . Resolution 03-65 A Resolution Approving a Joint Agreement for the Financing, Operations and Use of the Ramsey County Public Works/Partners Facility WHEREAS, the City of Arden Hills has an identified need for a new operations and maintenance facility; and WHEREAS, Ramsey County is currently constructing a maintenance facility on a portion of the Twin Cities Army Ammunition Plant property; and WHEREAS, both the City of Arden Hills and the Mounds View School District have indicated an interest in partnering with Ramsey County to collocate similar facilities; and WHEREAS, the City Council convened the Maintenance Facility Taskforce to evaluate the possibility of a joint partnership with the Ramsey County; and WHEREAS, after reviewing all pertinent information, the Maintenance Facility Taskforce unanimously recommended "that Council proceed with partnering with Ramsey . County on the matter of a joint public works facility as an equity partner with the plans as currently drafted;" and WHEREAS, on June 30'\ 2003, the Arden Hills City Council adopted Resolution No. 03-50, a resolution approving participation in the Ramsey County Joint Maintenance Facility; ; and NOW THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF ARDEN HII_LS, MINNESOTA" authorizes execution of the agreement attached as Exhibit A, entitled "A Joint Agreement for the Financing, Operations, and Use of the Ramsey County Public Works / Partners Facility." ADOPTED by the Council this 12th day of November, 2003. Beverly Aplikowski, MAYOR ATTEST: . Michelle Wolfe, ADMINISTRATOR . I Exhibit A . JOINT AGREEMENT FOR FINANCING, OPERATIONS, AND USE OF RAMSEY COUNTY PUBLIC WORKS/PARTNERS FACILITY This Agreement is made and entered into between the City of Arden Hills, State of Milmesota, hereinafter referred to as "City of Arden Hills"; and the Independent School District 621, State of Minnesota, hereafter referred to as "Mounds View School District; and the County of Ramsey, State of Minnesota, hereinafter referred to as "Ramsey County." WHEREAS, Ramsey County is constructing the new Ramsey County public works facility; and WHEREAS, Ramsey County, Mounds View School District, and City of Arden Hills have recognized the need for a public works facility to serve the needs of Mounds View School District and the City of Arden Hills; and WHEREAS, Mounds View School District and City of Arden Hills have indicated a willingness to enter into a joint powers agreement with Ramsey County for the fmaneing, operations, and use of a public works facility; and . WHEREAS, the Parties recognize that such a joint venture would provide certain economies of scale for construction and operation of a public works facility; and WHEREAS, the Parties have reached agreement on their rights and obligations in regards to the financing, operations, and use of a public works facility; NOW, THEREFORE, pursuant to the authority contained in Minnesota Statutes !j 471.59, commonly known as the Joint Powers Act, and in consideration ofthe mutual covenants hcrein contained and the benefits that each party shall derive hereby, the Mounds View School District, the City of Arden Hills, and Ramsey County agree as follows: I. PURPOSE OF THE AGREEMENT It is the purpose of this Agreement to set forth the understanding of the Parties regarding the financing, operation, and use ofthe public works facility. II. TERM OF THE AGREEMENT This Agreement shall be effective upon execution by all parties and shall remain in full force and effect unless and until terminated pursuant to the provisions of this agreement. . III. DEFINITIONS The following terms, as used in tbis Agreement, shall have the meanings stated: Ramsey County Public Works/Partners Agreement: Created on 11/5120033:34 PM 10f16 . . I. "Internal Service Fund" means a fund used to account for the financing of goods and services provided by one department or agency to other departments or agencies of the County, or to other governments, on a cost-reimbursement basis. "Operating Budget" means the budget to maintain and operate the Facility, including, but not limited to; building maintenance, staffing, and building replacement costs, landscape maintenance, janitorial services, utilities, (including HV AC, water, sewer, electricity), facility insurance, management fees and costs, and related expenses. "Parties" means Ramsey County, the Mounds View School District, and the City of Arden Hills. "Operations Committee" shall mean the Ramsey County Public WorkslPartners Operations Committee, as hereinafter constituted. "Retained Earnings" means the accumulated earnings from interest accrual and earned income that may be available for budgeting and expending in future periods. "Common Elements" means all portions of the Facility other than the Ramsey County Parcel, the Arden Hills Parcel, and the Mounds View School District ParceL Cornmon Elements shall generally include all portions ofthe roof, floor, windows, exterior walls, interior walls, landscaped areas, and parking lots. "Facility" is the Ramsey County Public WorkslPartners Facility and shall mean the physical structure and land as described sub-section A and B of Section N of this agreement "Governmental" shall be understood to mean any branch of the Federal Government, State ofMiunesota, and/or political sub-divisions of the State of Minnesota. "Arden Hills Parcel" shall mean that portion ofthe Facility which the City of Arden Hills has the exclusive right to occupy. "Ramsev Countv Parcel" shall mean that portion of the Facility which Ramsey County has the exclusive right to occupy, and the Common Elements. "Mounds View School District Parcel" shall mean that portion of Facility which the Mounds View School District has the exclusive right to occupy. . 2. 3. 4. 5. 6. 7. 8. 9. 10. II. IV. RAMSEY COUNTY PUBLIC WORKS PROJECT DESCRIPTION A. The Facility is located at 1425 West Highway 96, Arden Hills, Minnesota (55112) and legally described as: The south 1425 feet of the east 1572.47 feet of the southwest quarter of Section 15, Township 30 North, Range 23 West, Ramsey County, Miunesota. EXCEPT the north 810 feet of the east 626 feet thereof. Subject to County State Aid Highway 96. Containing 39.80 Acres. Containing 35.00 Acres excluding County State Aid Highway 96 Right of Way. Source: 10/22/99 Ramsey County Surveyor's Office . Ramsey County Public Works/Partners Agreement: Creatoo on 11/5/20033:34 PM 20fl6 . . . B. The Facility shall have the approximate space and features as identified in ATTACHMENT A and AI, hereto attached and made part of this agreement: V, FACILITY PROJECT CONSTRUCTION FUNDING The construction of the Facility will be funded as follows: I. The Ramsey County Board of Commissioners has approved a total project cost of$30,443,461. The funding sources for this project are identified in A TT ACHMENT B, which is incorporated and made a part hereof. 2. The City of Arden Hills shall contribute the sum of$2,387,514, as identified in ATTACHMENT C, for its share of the construction costs as follows: a. The City of Arden Hills City Council shall first pass a resolution approving the contribution. b. The City of Arden Hills shall make quarterly progress payments to Ramsey County, without invoice from Ramsey County, during the construction process according to the following payment schedule: L) $ 596,878.50 Due> 2.) $ 596,878.50 Due> January I, 2004 3.) $ 596,878.50 Due> April I, 2004 4.) $ Balance Due> Upon Substantial Completion. 3. The Mounds View School District shall contribute the sum of $1.349,775 , plus interest and bond costs, as identified in the financing plan, for its share of the construction costs as follows: a. The Mounds View School Board shall first pass a resolution approving the contribution and the financing plan. b. The Ramsey County Board of Commissioners has agreed to provide financing for the Mounds View School District portion of the facility in accordance with the Ramsey County and Mounds View School District Financing Plan Agreement, as approved by the County and the School 4. If the Mounds View School District, and/or City of Arden Hills, during construction ofthe Facility, request changes in construction oftheir respective parcel, and such changes result in cost increases which exceed the requesting party's contribution under this Article, the requesting party shall be solely responsible for paying for such changes, and such changes shall not be made unless and until the requesting party has forwarded to Ramsey County sufficient funds to pay for the changes. If the Mounds View School District, and/or City of Arden Hills, during construction of the Facility, request changes in construction oftheir respective parcel, and such changes result in cost Ramsey County Public Works/Partners Agreement: Created on 11/5/20033:34 PM 30f]6 decreases, the decreased cost shall be applied solely to the requesting party's . share ofthe construction cost 5. Upon substantial completion of the project, the parties will jointly select and pay for the services of a registered architect The architect shall prepare construction as-built drawings which identify the square footages encompassed in each party's respective parcel. VI. EXCLUSIVE OCCUPANCY A Ramsey County hereby grants to the City of Arden Hills exclusive occupancy rights to the Arden Hills Parcel and the non-exclusive right to use the Common Elements as delineated in the construction as-built drawings, subject to the terms of this Agreement and upon occurrence of the following: L Execution of this Agreement; and 2. Receipt by Ramsey County of full payment from City of Arden Hills in accordance with the terms of this Agreement B. Ramsey County hereby grants to the Mounds View School District exclusive occupancy rights to the Mounds View School District Parcel and the non- exclusive right to use the Common Elements as delineated in the construction as- built drawings, subject to the terms ofthis agreement and upon occurrence of the following: I. Execution of this Agreement; and . 2. Receipt by Ramsey County of full payment from the Mounds View School District in accordance with the terms ofthis Agreement C. Ramsey County shall have the exclusive right to occupy the Ramsey County Parcel during the term of this agreement and the non-exclusive right to use the Common Elements as delineated in the construction as-built drawings subject to the terms ofthis Agreement D. Neither the Mounds View School District nor the City of Arden Hills may convey or transfer any interest in their respective parcels to a non-governmental third party. Any conveyance or other transfer to a governmental entity during the term of this agreement shall be subject to approval by Ramsey County, which approval shall not be unreasonably withheld. E. The occupancy interest of the parties shall be subject to the terms, conditions, covenants, and restrictions of any deed transferring the property from the United States government to Ramsey County. . Ramsey County Public Works/Partners Agreement: Created on 11/5120033:34 PM 40f16 . . . VII. OPERATIONS COMMITTEE A. The Operations Committee shall be comprised of the following members: 1. The Ramsey County Manager or his/her designee. 2. The City Administrator of the City of Arden Hills, or hislher designee. 3. The Superintendent of the Mounds View School District, or hislher designee. B. In all matters affecting or relating to the duties, responsibilities, and authority of the Operations Committee, the Ramsey County member shall have eight (8) votes, the City of Arden Hills member shall have one (I) vote, and the Mounds View School District member shall have one (1) vote. VIII. POWERS OF THE OPERATIONS COMMITTEE A The Operations Committee shall have the following powers and duties including, but not limited to: 1. Operation, care, improvement, upkeep and maintenance ofthe Facility including the Common Elements. 2. Determine and adopt the annual operating budget, and a five (5) year capital improvement budget, as required for the affairs of the Facility, including without limitation, the operation and maintenance of the Facility and reserves for repair, replacement, and improvements. a. The annual operating budget shall be prepared not later than March I of each calendar year. Each party's proportionate share of the annual operating budget shall be calculated based upon the formula outlined in ATTACHMENT E, entitled "Annual Operating Budget Allocation". The City of Arden Hills and the Mounds View School District shall remit to Ramsey County their respective share of the Annual Operating Budget in two (2) installments, the first of which is due on or before January 5, and the second of which is due on or before July I, of the calendar year for which the budget is proposed. b. In addition to the Annual Operating Budget and the capital improvement budget, the Operations Committee may, in any budget year, propose a special assessment applicable to that year only for the purpose of paying, in whole or in part, any unforeseen, emergency, or otherwise unbudgeted operating expense including, without limitation, the unexpected construction, reconstruction, repair, or replacement of a common element capital improvement This special assessment is subject to County Board Ramsey County Public Works/Partners Agreement: Created on 1115/2003 3:34 PM 50f16 approval. If the unbudgeted expense is due solely to the activity or operations of one party, that party shall be fully responsible for the expense. Otherwise, each party's share of the expense will be proportional as in the annual operating budget. . 3. Adoption, promulgation, and amendment of rules and regulations covering the details of operation and permitted use ofthe Facility provided that the Facility may only be used by governmental entities for governmental purposes. 4. Managing, maintaining, and repairing the Facility and repairing and reconstructing the Facility after damage or destruction by fire, or other casualty, or as a result of eminent domain proceedings. B. The Operations Committee shall delegate day-to-day operations of the Facility to the Ramsey County Property Management Department, which shall provide property management services for the Facility as an Internal Service Fund in accordance with standards applied to the management of other Ramsey County property, under the direction of the Director of the Ramsey County Department of Property Management. IX. USE OF FACILITY The Facility shall be used for governmental purposes only, and shall be operated in compliance with the rules and regulations adopted by the Operations Committee. . X. DISPUTE RESOLUTION A If a dispute arises between the parties relating to this agreement, the parties agree to use the following procedure prior to any party pursuing other remedies: Step I: The Operations Committee shall meet and attempt, in good faith, to resolve the issue to the satisfaction of all parties involved. Step 2: Ifwithin 30 days ofthis meeting, the parties are unable to agree on resolution, a meeting shall be held promptly between the parties, attended by Ramsey County Manager and the Arden Hills City Administrator and/or the Mounds View District School Superintendent (or his/her designee) regarding the dispute, to attempt in good faith to negotiate a resolution to the dispute. Step 3: If, within 30 days after such meeting, the parties have not succeeded in negotiating a resolution to the dispute, the dispute will be submitted to binding arbitration in accordance with the American Arbitration Association, or other such dispute resolution process as agreed to by the parties. . Ramsey County Public Works/Partners Agreement: Created on JUS/2003 3:34 PM 60f16 . . . XI. ADDITIONAL CONSTRUCTION A. Ramsey County hereby reserves the right to construct such additional improvements to or on the Facility, as it, in its sole discretion, deems appropriate. To the extent such additional improvements result in increases to some or all operating costs as outlined in ATTACHMENT E, the relative shares of the parties operating costs shall be adjusted. B. The City of Arden Hills and/or the Mounds View School District may propose additions or improvements to the Facility to the Operations Committee, subject to approval by the Ramsey County Board. To the extent such additional improvements result in increases to some or all operating costs as outlined in ATTACHMENT E, the relative shares of the parties operating costs shall be adjusted. XII. GENERAL TERMS AND CONDITIONS A. Events of Termination I. This Agreement may be mutually terminated upon terms and conditions as agreed to by the Parties. 2. Except as hereinafter provided, no party may terminate this Agreement unilaterally during the initial ten-year period. Thereafter, the City of Arden Hills or the Mounds View School District may unilaterally terminate its participation in this Agreement upon 12 months' written notice, delivered in person to each of the other parties highest elected official or designee. 3. In the event that the City of Arden Hills or the Mounds View School District desire to terminate its participation in this Agreement, the City of Arden Hills or the Mounds View School District may negotiate the transfer of its interest in its respective parcel to one of the other parties. If a negotiated transfer is not achieved, the City of Arden Hills or the Mounds View School District may vacate their respective parcel, at which time the use ofthe space shall revert back to the County. 4. Upon expiration or early termination of participation in this Agreement, as herein provided, any funds remaining in the Retained Earnings account, shall be returned to the terminating party in an amount equal to the terminating party's contribution to the Retained Earnings account, less payment of all outstanding Facility debts. B. Indemnification Each Party to this Agreement shall be liable for its own acts to the extent provided by law and hereby agrees to indemnify, hold harmless, and defend the others, its officers and employees against any and all liability, loss, costs, damages, expenses, claims, or actions, including attorney's fees which the other, its officers and employees may hereafter sustain, incur, or be required to pay, arising out of Ramsey County Public WorkslPartners Ab'Teement: Created on ] 1/512003 3:34 PM 70f16 or by reason of any act or omission of the Party, its agents, servants, or employees. . It is understood and agreed that each Party's liability shall be limited by the provisions of MINN. STAT. CH 466 (Tort Liability, Political Subdivisions) or other applicable law. C. Alterations Any alteration, variation, modification, or waiver of the provisions ofthis Agreement shall be valid only after it has been reduced to writing and duly signed by all parties. D. Insurance During the term of this Agreement, Ramsey County shall maintain property insurance on an all-risk basis on the Facility, including County owned contents, and will name the City of Arden Hills and the Mounds View School District as an additional insured on the policy as their interests may appear. The cost of such insurance will be borne by the building occupants and included in the annual operating budget. The City of Arden Hills and the Mounds View School District shall purchase and maintain insurance for contents within their respective parcels. E. Notice Any notice to be given under the terms ofthis Agreement shall be made by personal delivery or by first class mail, addressed as follows: . For City of Arden Hills: City of Arden Hills Administrator City of Arden Hills City Hall 1245 West Highway 96 Arden Hills, Minnesota 55112 For Ramsey County: Ramsey County Manager 250 City Hall/Court House 15 West Kellogg Boulevard Saint Paul, Minnesota 55101 For School District: Superintendent Mounds View School District 2959 North Hamline Roseville, Minnesota 55113 F. Entire Agreement It is understood and agreed that the entire Agreement between the parties is contained here and this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed part of this Agreement. . Ramsey County Public WorkslPartners Agreement: Created on 11/512003 3;34 PM 80f16 . . . IN WITNESS WHEREOF, the undersigned governmental units be action of their governing bodies have caused this Agreement to be executed this day of , 2003, COUNTY OF RAMSEY By Jim McDonough, Chair, Ramsey County BOard of Commissioners Resolution #: By Bonnie J ackelen, Chief Clerk Ramsey County Board of Commissioners County Approval recommended: Julio A. Mangine, Director Ramsey County Property Management Approved as to form and insurance: Assistant Ramsey County Attorney Funds are available: Fund Number Budgeting and Accounting CITY OF ARDEN HILLS By Beverly Aplikowski, Mayor City of Arden Hills Resolution #: By Michelle Wolfe City Administrator MOUNDS VIEW SCHOOL DISTRICT By Dr. Janet L Witthuhn, Superintendent Mounds View School District Resolution #: Ramsey County Public Works/Partners Agreement: Created on 11/5/2003 3:34 PM 9of16 ATTACHMENT A . Q:;~ '"' -. 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Ramsey County Public Works/Partners Agreement: Created on Il/512003 4:43 PM ec:; r::::~ :<' " "' o '" 9 > !::: ...J U c( U- en ::,c:: 0:: o s: u :J CJ ::J c.. z <( --' 0- Z o ~ w ~ --' W o 0:: w Z I- 0:: <t 11 of16 ATTACHMENT B . Ramsey County Public Works/Partners Facility Financing Plan July 1, 2003 Year Source Amount 1999 Public Works Operating Funds 150,000 2001 CIP Bonds 185,000 2002 CIP Bonds 5,400,000 2003 CIP Bonds 18,100,000 Current Financing Sources 23,835,000 2004 CIP Bond 2,765,000 Total Future Financing Sources 2,765,000 2004 Arden Hills 2,387,514 2004 Mounds View Public Schools 1,349,775 2004 Ramsey County Library 75,000 2004 Xcel Energy Rebate 31,172 . Total Other Revenues to be Appropriated 3,843,461 Total Public Works Budget 30,443,461 . Ramsey County Public Works/Partners Agreement Created on 11/5/20033:34 PM 120f16 . . . . ' ATTACHMENT C Ramsey County Public Works/Partners Facility City of Arden Hills July 1,2003 Total Estirnated Project Budget: Arden Hills Mounds View School District Ramsey County Public Works Total Julv1,2003 2,387,514 1,349,775 26,706,172 30,443,461 NOTE: Total CO$ts include construction, site development, design, FF&E and contingency. July 1, 2003 GSF/$GSF iArden HiII$ Space: Office 3,989@ 127.9E Shops / Stock / Lab 1,498@ 74.47 Heated Vehicle Storage 7,Q63@ 67.5~ Vehicle Maintenance 952@ 105.86 Cold Storage 5,660@ 75.40 Canopy 450@ 54.71 Total 19,612 Irotal Project Space: Office 42,774@ 127.9E Shops / Stock / Lab 30,834@ 74.47 Heated Vehicle Storage 76,731 @ 67.53 Vehicle Maintenance 32,888@ 105.86 Cold Storage 34,487@ 75.40 Canopy 8,003@ 54.71 Out Buildings 28,800@ TBD 254,517 Arden Hills % 7.71% NOTE: This percentage is used to allocate the costs associated with site acquisition and preparation, and miscellaneous expenses i.e. Inspections. Permits and SAC Charges. Ramsey County picks up the following costs: - One-time telecommunication CO$ts - Miscellaneous expenses i.e. Insurance, Traffic Engineering, Inclusiveness in Contracting, Internal Staff Costs. Ramsey County Public Works/Partners Agreement: Created on 11/5/2003 3:34 PM 13 of 16 A TT ACHMENT D . Ramsey County Public Works/Partners Facility Mounds View School District July 1, 2003 Total Estimated Project Budget: Arden Hills Mounds View School District Ramsey County Public Works Total Julv 1, 2003 2,387,514 1,349,775 26,706,172 30,443,461 NOTE: Total costs include construction, site development, design, FF&E and contingency. July 1,2003 GSF/$GSF Mounds View School District Space: Office 1,816@ 127.96 ShOps / Stock / Lab 367@ 74.47 Heated Vehicle Storage 5,156@ 67.53 Vehicle Maintenance 1,052@ 105.86 Cold Storage 1,954@ 75.40 Canopy 1,575@ 54.71 Total 11,920 Potal Project Space: Office 42,774@ 127.9E Shops / Stock / Lab 30,834@ 74.47 Heated Vehicle Storage 76,731@ 67.53 Vehicle Maintenance 32,888@ 105.86 Cold Storage 34,487 @ 75.40 Canopy 8,003@ 54.71 Out Buildings 28,800@ TBD 254,517 Mounds View % 4.68% . NOTE: This percentage is used to allocate the costs associated with site acquisition and preparation, and miscellaneous expenses i.e. Inspections, Permits and SAC Charges. Ramsey County picks up the following costs: - One-time telecommunication costs - Miscellaneous expenses i.e. Insurance, Traffic Engineering, Inclusiveness in Contracting, Internal Staff Costs. . Ramsey County Public WorksIPartncrs Agreement: Created on 1]/512003 3:34 PM 14ofl6 . A TT ACHMENT E Ramsey County Public Works/Partners Facility Annual Operating Budget Allocation Calculation Methodologv The total Annual Operating Budget Allocation shall be calculated based upon gross square footage per building type, including associated common area space in accordance with Article V, paragraph 4, multiplied by the budget cost per gross square foot, per building type, for each party in the Facility. The total Cost of each building type per party represetlts that party's share of the annual operating costs. The aggregate of all parties represents the total Annual Operating Budget. Each party's annual operating costs will be converted to a percentage of the total budget to be used for additional assessments or distribution of unrestricted retained earning. Ram"sey County Public Works Facility Estimated 20"05 Annual Building Operating Budget July 1,2003 JanitorialfCleaning (Full rate applies to office space and adjusted rate applies to other areas.) Office Cost Per Sq.Ft $ 1.13 Shops/Stock/Lab Cold Out Heated & Vehicle Storage Canopy Buildings Cost Per Cost Per Cost Per Cost Per Total Sq. Ft Sq.Ft Sq. Ft. Sq.Ft Costs $ 0.57 $ 0.28 $ $ $ 138,049 . Repairs/Maintenance 1,58 1.03 0.71 0.32 0.55 $ 255,137 Utilities See Report Per TKDA Report (adjUsted for 5% escalation) 1.39 1.66 0.10 0.05 0.10 $ 299,337 Grounds/Security 0.66 0.66 0.33 0.33 0.33 $ 144,456 Property Management 0.66 0.66 0.33 0.33 0.33 $ 144,456 Capital Improvements 0.50 0,33 0.23 0.10 0.18 $ 81,652 Total Operating Costs $ 5.92 $ 4.91 $ 1.98 $ 1.13 $ 1.49 $ 1,063,087 GSF GSF GSF GSF GSF ShopslStocklLab Cold Out Annual Office Heated & Vehicle Storage Canopy Buildings Cost Ra'msey County Public Works 35,221 124,365 25,673 5,978 28,800 $ 919,641 Ramsey County Soil and Conservation Board 1,748 $ 10,348 Ramsey County Library 1,200 $ 2,376 . City of Arden Hills 3,988 9,513 5,660 450 $ 82,033 Ramsey County Public WorkslPartners Agreement: Created on 1115/20033:34 PM 150[16 Mounds View School District 1,817 6,575 1,954 1,575 ~ 42,774 140,453 34,487 8,003 28,800 $ 1,063,087 Totals NOTE: The Estimated 2005 Annual Operating Budget is estimated based on information we have today, the actual 2005 Operating Budget will be developed in accordance with the "Operation Agreement". . . Ramsey County Public Works/Partners Agreement Created on 11/512003 3:34 PM 16of16 . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 9.A. November 4, 2003 TO: Mayor and Council Michelle Wolfe, City Administrator (j) FROM: Aaron Parrish, Director of Community Development! Asst City Admin. SUBJECT: Ramsey County Suburban Housing and Redevelopment Authority Discussion ENCLOSURES: 1. October 6, 2003 Memo from HRA Chair Janice Rettman Overview As Council is aware, Ramsey County is currently considering a suburban only HRA levy to provide additional resources for housing. While attached memo from HRA Chair Janice Rettman outlines information on the proposal, I would note the following for Council's benefit: >- The levy would be distributed to communities based on population. The annual Arden Hills allocation is proposed to be $35,000. >- Communities may accumulate funds for up to five years. At that time, the funds would be distributed on a competitive basis. >- If the City desired, it could also create and adopt a levy for a City Housing and Redevelopment Authority. Options for Arden Hills To help facilitate discussion on the County's Housing and Redevelopment Authority proposal, the Council requested that staff outline how the funds might be utilized. Since we currently do not have any dedicated resources for housing purposes, there are number of options on how the City could effectively utilize these funds. Some potential options include, but are certainly not limited to, the following: 1. Housing Resource Center Funding: Through a partnership with I-35W Corridor Coalition Communities, services provided by the Housing Resource Center in Shoreview are currently made available to residents. The Housing Resource Center currently provides construction consultations, links homeowners with various financial resources, and works to access various grant funds that can be made available to residents. Memo to Mayor and Council November 5, 2003 Page 2 . Currently our cost for participating is approximately $3,000 and charged to the General Fund. HRA funds could be used to finance this expenditure. 2. Scattered Site Housing Program: Many cities have a program where they acquire a substandard home, demolish it, and sell the lot to a builder that would construct a new home on the property. While Arden Hills does not have a significant number of substandard houses, there are a few within neighborhoods that are otherwise stable. 3. Housing Maintenance Code Enforcement/Code Enforcement: In the past, the Council has expressed an interest in more proactive code enforcement particularly with regard to housing and property maintenance (peeling paint etc . ..). HRA funds could be used to fund additional enforcement of housing and property maintenance issues. 4. Manufactured Home Park Revitalization: Some cities have programs aimed at revitalizing their manufactured home parks. Generally, these programs are aimed at making improvements to older homes or acquiring a substandard manufactured hOme and replacing it with a new model. Since the construction of manufactured homes was not regulated until 1976, many older homes have significant code deficiencies and are very energy inefficient. . 5. Projects: HRA funds could be used to finance a project a project that otherwise might not get built without some type of financial assistance. For example, the City utilized tax increment financing dollars to help fund the Cottage Villas senior affordable housing. As TCAAP develops, similar projects may come forth. The above are just a few options. Cities have used HRA funds for many other purposes including locally administered revolving loan programs for home repairs and financing, , various public education initiatives (design manuals etc. . .), and home ownership education to name a few. RequestedAction 1. Provided for discussion and/or direction. Potential Outions 1. Send a letter to Ramsey County indicating support for the proposed Housing and Redevelopment Authority levy. 2. Send a letter to Ramsey County opposing the proposed Housing and Redevelopment Authority levy. 3. Remain neutral on the issue. . N:\Misc Files\Hollsing\l 1-03-05 Memo to City Council - Proposed RC HRA.doc OCT-06-2003 12:34 RAMSEY COUNTY BOARD 6512668370 P.01/04 RAMSEY COUNTY BOARD OF COMMISSIONERS JANICE REITMAN C Gum)' (:ommi~li(lr'lt( DiJ(ritt} FROM; Ramsey County Local Elected Officials Janice Rettman, Chair M Ramsey County HRAI/~ TO: DATE: October 6, 2003 RE; Suburban HRA Levy Follow-up . On Tuesday, September 9 the Ramsey County Housing and Redevelopment Authority Board adopted a ma~imum levy of $805,800 for suburban communities for 2004, This new levy is just under I % and is intended to support housing initiatives as permilled under MinnesoUl Statutes as well as to maximize leverage of other dollars. Under the proposed spending plan, th~se levy fund., would be distributed to each of the 18 suburban communities based on population, however, each municipality's elected officials would decide how those funds are spent within the requirements outlined in the statutes. This could include pooling resources for joint efforts and purchasing services from the Housing Resource Center. Following a meeting on August 4'" of this year, the plan for governance and fund distribution was revised to take into account the comments made by municipality representatives or in lelters. A copy of the revised plan and minutes of the meeting were sent to each city in late Augus\. I have attached a copy of the plan, fund distribution and the adopting resolution for your convenience. A public hearing and final consideralion of the levy. governance plan and fund distribution will be held later this year. However, in Older to provide another opportunity for full input. I have scheduled a rneeling for Thursday, October 16 from 2:00 10 3:00 P.M. at the Falcon Heights City Hall, 2077 Larpenter Avenue. if you plan to attend or send a representative plea,e contact my office at 266-8360 or by fax at 266-8370. Written comments may be sent to my office, 220 City Hall/Court House, Saint Paul, MN 55102, If only one or two RSVP's are received the meeting will be cancelled and written comments requested instead. The discussions have been thoughtful and I believe that. in addition to the benefits that sound housing provides for all of Ramsey County. tbis will create an opportunity between Ihe Board and each municipality, and between municipalities, to build strong working relationships in support of common goals. Thank you for your interest. Ramsey County HRA Commissioners Attachments .CITY HALL/COURT HOUSE Cc: SUITE 220 SAINT PAUL, MINNESOTA 55102 651/266.8360 MiMeSOlll'S First Home Rulo COU"lY Pflnl8t1 on recycled ll_P. .~. OCT-06-2003 12:34 RAMSEY COUNTY BOARD 6512668370 P.02/04 PROPOSED HRA SUBURBAN TAX LEVY AND 2004 FUNDING DISTRIBUTION For over a year there has been on-going discussions about a suburban Ramsey County Housing and Redevelopment Authority tax levy to help meet local needs. However, communities have expressed reservations about the tax levy that include the possible loss of local control and a belief that smaller cities would not receive a direct benefit or be able access funds. Dunng the past legislative session a multi-city HRA levy was proposed that was purported to address some comml1nities' needs by funding the Housing Resource Center. But this plan could have resulted in overlapping tax levies, would have created an unnecessary level of government and would have granted taxing authority to appointed rather than elected officials, . Using its own HRA powers, Ramsey County has the ability to (1) meet the needs of its varied cities and townships, (2) avoid additional levels of local government, (3) address individual community concerns, (4) avoid overlapping levies and (5) maximize community benefit In response, the following levy/funding proposal is submitted for consideration by the Ramsey County HRA Board and the 18 suburban communities within the County. The proposal assures an equitable dimibution of levy dollars yet provides for . Maximum local control; . Maximum flexibility permitted under state statute; . Minimum county involvement; . Local accountability; . An on-going source of funding; . Benefit in every community; . Achievement of County HRA goals as spelled out in the yearly plan; and . Maximum leverage of non-county matching resources. . Under the proposal, spending approval by the Ramsey County Board would be required but the restrictions on spending would be limited to those purposes spelled out in state statutes. As envisioned, the proposal would include the following operational benefits to local communities; . Funds may be combined with other resources for project support; . Communities may pool levy funds to achieve common goals; . Communities may accumulate annual appropriations for up to five years in order to support major projects; . After five years annual appropriations would be placed in a special suburban pool and made available to all communities on a competitive basis: . Once the 5-year maximum accl1mulated funds are reduced, annual allocations would again revert to the local community to the 5-year maximum amount; . Local communities would be involved in drafting guidelines for distribution of the excess appropriation pool; and . All spending decisions are made by local elected officials. A .948% suburban tax levy (less than 1%) would yield $805,800 for distribution to local communities as shown in the attached chart. The levy includes approximately 5% ($35,000) for county management expenses such as compliance reviews, budget and accounting services, and . county related allomey services and $15,800 for uncollectable taxes, Revised 9.9.03 . . . OCT-05-2003 12:35 RAMSEY COUNTY BOARD 5512558370 P.03/04 PROPOSED BRA SUBURBAN TAX LEVY AND 2004 FUNDING DISTRIBUTION POPULATION CITY 2000 POPULATION PROPOSED HRA CRITERIA LEVY FUNDING o to 1.000 Blaine 0 $5,000 Spring Lake Park 105 Gem Lake 4]9 1.001105.000 Saint Anlhony 2,348 $25,000 Lauderdale 2,364 North Oaks 3,883 5.00110 10.000 Falcon Heights 5,572 $35,000 Arden Hills 9,652 Little Canada 9,771 ]0.001 to 15.000 White Bear Township 11,293 $45,000 Nonh Saint Paul 11,929 Moundsview 12,738 Vadnais Heights 13,069 15.001 to 30,000 New Brighton 22,206 $60,000 White Bear Lake 23,974 Shoreview 25,924 30.001 to 50.000 Roseville 33,690 $100,000 Maplewood 34,947 Over 50.000 Saint Paul" 287,151" $0* Other Ramsey COUnty $35,000 Administration Uncollectible Taxes $15,800 TOTALS Suburban: 223,884 $805,800 Saint Paul: 287.151 -0. 511,035 $805,800 *Saml Paul has a separate HRA and related tax levy. Revised 9.9.03 . OCT-06-2003 12:35 RAMSEY COUNTY BOARD 6512668370 P.04/04 DRAFT . RESOLUTION ,.' WHEREAS, The Truth in Taxation Law requires the Ramsey County Housing and Redevelopment Authority to certify a proposed net tax levy each year to the Property Records and Revenue Department (County Auditor); and WHEREAS, The Minnesota Department of Revenue has notified the Ramsey County Housing and Redevelopment Authority that the proposed net tax levy to finance the 2004 budget must be certified by September 15. 2003; and WHEREAS, A provision of the Truth in Taxation Law is that the approved net tax levy for the 2004 budget cannot be more than the proposed tax levy certified by the Ramsey County Housing and Redevelopment Authority by September 15, 2003; and WHEREAS, In order to continue to improve the quality of life and access to services in the region and to remain a partner with our suburban communities . in achieving mutually agreeable housing and economic development goals; and WHEREAS, The 2004 maximum allowable levy for the Ramsey County Housing and Redevelopment Authority is $2,605,300; Now, Therefore Be It RESOLVED, That the Ramsey County Hou'sing and Redevelopment Authority hereby establishes the proposed net tax levy for the Truth in Taxation Law to finance the 2004 budget in the amount of $805,800. . . TOTAL P.04 ":\;., ',.'~;;-',--;~:, ;'''"--~.~.~ .'1' .. :' ,.~~ '. [:~~~ ~;Jti~::; ,>!~ .~\: :'.rl~::~ -:;""\f: .:~ ,~ -,'; ;'--- '. ',:;' -j\.- ., I.. Mayor: Beverly Aplikowski onncil Members: David Grant Brenda Holden Gregg Larson Lois Rem ~ ~HILLS Arden Hills City Council Monday, December 1, 2003 SPECIAL CITY COUNCIL MEETING City Philosophy uali services thrOll the innovative and U oseful use of resources. Agenda Truth-in- Taxation Public Hearing Call to Order 1. APPROVAL OF MEETING AGENDA 2. MAYOR-MEETING OVERVIEW AND PROCEDURES A. Explanation of the Truth-In-Taxation process and timetable B. Review of 2002 accomplishments 3. SUMMARY PRESENTATION A. Making Sense of Property Taxes B. Cost of City Services in Perspective C. Discussion of Proposed 2003 City Budget 4. PUBLIC COMMENTS 1245 W, Highway 96 Arden HiUs, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.us 6:30 PM 6:30 6:30 6:40 Pnblic InqniriesJInformational is an opportunity for 6:50 citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 5. COUNCIUADMlNISTRATOR COMMENTS 6. ADJOURN 7:00 7:25 Silseth, Pang ~om: nt: 0: Subject: Silseth, Pang Friday, November 14, 2003 12:26 PM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell); Ramsey Co. Sherriff's; Startribune 11/17/03 Worksession Agenda ~ November 17 2003.doc (81 KB) Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci.arden-hills.mn.us . . 1