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Home My WebLink AboutCCP 11-17-2003 I ~ ~HlLLS Arden Bills CityCOUDCil WORK SESSION Mayor: Beverly Aplikowsld COlInclJ Members: Dllvid Gnat BrendllBoIdeD Grec& u-a Lois Rem. . U45W.~9i ArdeB BIlls, MImles4ml 55112 651.634.5120 . www.cbmhD L_.". 4:45 p.m. M&Bday, November 17, 2003 Agenda (The times may wnydepe1!fiing upon length of discussion.) 1. CalJ to Order DEPARTMJNT 2. COMMUNITY DEVELOPMENT A. TCAAP Interim Development Agreement Budgets: D. TCAAP City Project Consultants C. TCAAP Vision Statement & Goals 3. FlNANCE A. 2004 Budget Update and .Discussion 4. OPERATIONS & MAINTENANCE . S. ADMINISTRATION A. Civil Engineer Position D.. Neighborhood Meetings:'Rt-Cap CITY COUNCD.. REPORTS A. Council Member Holden D. Council Member Larson C. Council Member Rem Do Council Member Grant E. Mayor Aplikowslci ',e STAFF Aaron Parrish Aaron Parrish ThOIllas I. Moore . Michelle Wolfe . TIME 4:45, . 5:45 . . 6:30 7:30 ~:""''''''''-~.,,;... .. . . . ~ ~HILLS MEMORANDUM DATE: November 12, 2003 Agenda Item 2.A. TO: Mayor and Council Michelle Wolfe, City Administrator @ FROM: Aaron Parrish, Director of Community Development! Asst. City Admin. SUBJECT: TCAAP Interim Development Agreement Project Budgets ENCLOSURES: 1. Budget Synopsis Prepared by CRR, Inc. 2. City Interim Development Agreement Budget - Existing vs. Proposed 3. TCAAP Project Budget Expenditure Tracking Ove.rview As a follow up to last months discussion regarding the amendment to the Interim Development Agreement, the Council requested additional information on a few items. These items generally included the following: 1. The Council requested additional budget information including a project to date report, the City's current and proposed budget revisions to the Interim Development Agreement budget, and the Development Team's budget. These documents are attached for the Council's review. 2. Additional information on the status of various environmental issues. 3. Project specific examples, preferably local, of projects that Centex and Ryan Companies have completed. For the Work Session, staff has attached the various budget documents that the Council has requested. The current proposal increases the City's project budget by $330,552. While many of the expenditure categories went up, approximately half of the increase can be attributed to adding the Alternative Urban Areawide Review into the budget. John Hink, CRR Inc., will provide an updated GANNT chart for the Council's benefit on Monday. It is anticipated that additional information regarding environmental issues and project presentations by Centex and Ryan will be compiled for the December Work Session. Requested Action I. Provided for discussion \\Earth\Planning\Misc Files\TCAAP\Land Transfer\Inlerim Agreement\2003 Revision\II-12-03 Memo to Council RE Dev Agreement Budgets.doc . . . Enclosure #1 Budget Synopsis Prepared by eRR, Inc. ...: ~ :5"=- o ~ ~ c l/) I-'- .. .- II> co ."_ Q..2' t: ~ '" ::J~ lDWOUS rJO~-'-O ep. dJ tJ)N_ .. '- 'C Q . f,J 2 ::! 2; 4i '&Q.CO,...> 00000008-000 QOOoo,oo, 000 U'io:>,oog'"o"':<"i";", lOCD"ltO r-r.t"lll)r-U)N U1(1'}~"1"IS:?~.l':""C:~~ ~ ~ ~ ~ ~ ~ ~ ~ ~. ;! N- -- M *~W&9(1)IJ)Ifl~f;ht#"t~ s: 00008000000 o 0000 oooooc .- cci~M"";ci~o~~NN ~ "'~NOOO"''''~",... Go' "0 1{)LDcnOlON_.....a:.CD~ ;::. c ts ~~rio-io:iriciM.r-:US,..:t-= t;;.s~!ro~~~~~~t-NV~ lJ~"''' N ! Q ~ ~ o Q.q: 0 L.L._ou~W-r;R~(I)tfltff~tI7lth.. " .2 ~ Dl ~ .1: -'0 'iH ;g ;:s~o ~~~ 0-0 L.L.~- o - '" .. '" -;cM ::J !. 0 <(u )( 0 W.. 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"" - co Q ...: '" N .. ~ '" ... '" "! ... .... "!, ~ ... '" N ... ;1; .,; r;; " en It) ... . <:> o '" CO o .... In ~ ... 0:> co &j ~ 'if .... N ... 'E .. S .. ~ E rr. 0:: U ii - o I-'- ~ 'e- o.. . !OJ uTaq~a~ uua18 :AS "uas . Enclosure #2 City Interim Development Agreement Budget - . Existing vs. Proposed. . City of Arden Hills TCAAP Reuse Project Team Interim Development Agreement Budget . Firm Services Existing Proposed BudEel BudEet Local public finance 16,20C 16,200 consultation Briggs & Morgan Disposition negotiations 7,500 ]O,OOC assistance Development agreement 25,500 35,000 assistance Subtotal 49.200 61.200 General SUDDort II ,025 1 ],025 Financial imDact analysis 8,750 35,000 Fundingoption analysis 3,500 3,500 Project financial feasibility 7,000 7,00C anal is Ehlers & Associates Subtotal 30,275 56,525 ys Spencer Fane Lead attorney coordinating the negotiations of the disposition and development agreements Assist with approvals for transfer process. Real Estate and Environmental legal issues 60,00 ]00,00 Peterson, Fram, Bergman Coordination of City legal issues including contracts) land use. . Subtotal 60,000 100.000 21,06 2],060 Subtotal 2],060 21,060 URS, Ine: Planning Infrastructure Design Review/Data Transportation Plan Design Review 7,320 7,320 ]0,240 10.240 Subtotal 17.560 17.560 URS,Ine: Environmental Engineering Local Project Team Meetings Environmental Process Review! Cost Estimate Review 5,28r 18,76C 5,28C 37,259 Subtotal 24.040 42,539 DSU Comprehensive Planning Process Alternative Urban Areawide Review 408,777 Newsletter Printing Costs associated with development and printing of periodic TCAAP Update . Subtotal 8,000 8,000 Total 5668.832 $999,384 . Enclosure #3 TCAAP Project Budget Expenditure Tracking . . - '" . .. " "'.- ." 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N N - - "'. '" '" " CL " :r: ro <>: " " ~ g. N N - ..... ~ . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 2.B. November 12, 2003 TO: Mayor and Council Michelle Wolfe, City Administrator {iJ FROM: Aaron Parrish, Director of Community Development! Ass!. City Admin. SUBJECT: TCAAP City Project Consultants ENCLOSURES: L Overall Project Budget 2. Proposal from Ehlers for fiscal analysis aud support services 3. Proposal from DSU for the Alternative Urban Areawide Review 4. Proposal from URS for environmental engineering services Overview Currently, the City has identified a number of potential project consultants to assist us as we consider acquiring portions of the TCAAP property. Over the last year, the Council has discussed the composition and services of the City's project consultant, however, this discussion has occulTed on a piecemeal basis. For discussion purposes, staff would propose the following proj ect team: Firm Services Briggs & Morgan Local legal support for disposition and development agreement negotiation; Local public finance consultation Ehlers & General support; Financial impact analysis; FlInding option analysis; Associates Project financial feasibility analysis Lead attorney coordinating the negotiations of the disposition and Spencer Fane development agreements; Assist with approvals for transfer process; Real estate and environmental legal issues Peterson, Fram, Coordination of City legal issues including contracts, land use. Bergman URS, IDe: Infrastructure design review and transportation design review Planninl! URS, Inc: Environmental process review, cost estimate review, and general Environmental Enl!ineerinl! environmental engineering DSU& Comprehensive planning process and alternative urban areawide review Subconsultants Memo to Mayor and Council November 5, 2003 Page 2 . This is not significantly different from the original team outlined in the Interim Development Agreement budget. However, Council will note the following changes: I. The role of Spencer Fane is proposed to be expanded from environmental and real estate consultation to lead attorney covering the aforementioned areas as well as disposition and development agreement negotiations. After discussing the project with our environmental attorney Mike Comodeca in more detail, we are confident that Spencer Fane is equipped to provide solid legal advice throughout the transfer process. 2. Briggs and Morgan is proposed to move into a support role OIl any public finance issues and disposition md development agreement negotiations. 3. Ehlers and Associates has submitted a revised proposal that more clearly articulates tbe fiscal impact analysis that will be performed. This is attacbed for your review. They are also proposed to provide general support and serve as the City's financial advisor on the project. 4. A revised proposal for environmental engineering services bas been submitted by URS. They are proposed to provide technical consultation on environmental issues throughout the property transfer and remediation process. 5. The scope for DSU is proposed to expand to include completion of the alterantive urban . areawide review that is required under the Minnesota Enviromnental Policy Act. This work could begin once Phase Three of the land use planning is near completion. A copy ofthe proposal for this work is also attached for your review. The project budget proposed to be included in the revised Interim Development Agreement is also attached for your review. For purposes of the Work Session discussion, we are hoping to assess the Council's comfort level with above project consultant team. Requested Action 1. Provided for discussion and/or direction \\Earth\Planning\Misc Files\TCAAP\Local Team\] 1-12-03 Memo to Council RE Project Consultants.doc . . Enclosure #1 . Overall Project Budget . City of Arden Hills TCAAP Reuse Project Team Interim Development Agreement Budget . Firm Services Existing Proposed Budpel Budpel Local public finance 16,200 16,200 consultation Briggs & Morgan Disposition negotiations 7,500 10,000 assistance Development agreement 25,500 35,000 assistance Subtotal 49,200 61,200 General.support 11,025 11,025 Financial impact analysis 8,750 35,000 Funding option analysis 3,500 3,500 Project financial feasibility 7,000 7,000 anal sis Ehlers & Associates Subtotal 30,275 56,525 y Spencer Fane Lead attorney coordinating the negotiations of the disposition and development agreements Assist with approvals for transfer rocess. Real Estate and Environmental Ie al issues 100,000 Peterson, Fram, Bergman Coordination of City legal issues including contracts, land use . 21,060 Subtotal 21,060 21,060 URS, IDe: Planning Infrastructure Design Revi ew /Data Transportation Plan Design Review 7,32C 7,320 10,24C 1O,24C Subtotal 17.560 17,560 URS, IDe: Environmental Engineering Local Project Team Meetings Environmental Process Review! Cost Estimate Review 5,280 18,76C 5,280 37,25\ Subtotal 24.040 42,539 DSU Comprehensive Planning Process Alternative Urban Areawide Review 408,777 Costs associated with Newsletter Printing development and printing of periodic TCAAP Update 8,000 Subtotal 8,000 8,000 Total 5668.832 5999,384 . . . Enclosure #2 Proposal from Ehlers for Fiscal Analysis and Support Services . . EHLERS . & ASSOCIATES lNC October 15,2003 Michelle Wolf, City Administrator City of Arden Hills 1245 W. Highway 96 Arden Hills, MN 55112 RE: Proposal for Fiscal and Economic Impact Analysis for Proposed TCAAP Development Ehlers & Associates is pleased to submit this proposal for a fiscal and economic impact analysis of the proposed TCAAP development. This proposal is based on a preliminary review of documents provided by the City of Arden Hills and a discussion with you and Aaron Parrish on September 29. Proposal Background The City of Arden Hills has entered into a preliminary agreement with CRR, LLC to prepare a plan for the development of the Twin Cities Army Ammunition Plant (TCAAP). The agreement provides that the CRR may be the master developer of the site once a plan is approved and an agreement is reached with appropriate agencies for the disposition and development of the site. The City has identified an number of specific questions to be addressed including: . I. How will the characteristics of each element (residential, retail, etc.) of new development impact the type and level of services provided by the city? 2. Will revenue derived from the proposed development cover the cost of delivering City services? 3. Will the proposed development require capital improvements that will not be fully reimbursed by the development? 4. Will revenue derived from the proposed development cover the cost to maintain and replace capital investments required for the proposed development? 5. How will proposed development options impact the demand for housing, office, retail and other uses within the community? 6. How will the proposed new development impact existing service and physical infrastructure needs? . Proposal for Fiscal J mpact Analysis LEADERS IN PUBLIC FINANCE 3060 Centre Pointc Drive Roseville, MN 55113-1105 t 651.697.8503 fax 651.697.8555 jim@ehlers-inc.com . Proposed Analysis Methodology Step One: Identify Significant Service Costs o Identify the service requirements indicated for each element of the proposed development options. o Review existing services currently provided by the City. o Review current budget and financial report rclated to services provided. o Prepare cost estimates for new services and modifications to existing services indicated by proposed development options. o Prepare draft service impact model for review and comment. o Refine service impact model. Step Two: Identify Capital Costs o Identify potential impacts on infrastructure systems including water, sewer, storm sewer, road, street lighting. o Review capital financing mechanisms. . Step Three: Identifv and Evaluate Economic Impacts o Identify characteristics defining the service requirements of existing development elements. o Identify characteristics defining the service requirements for the proposed development elements. o Evaluate the impact of the proposed development on existing economic elements. Step Four: Model Revenue Sources from New Development o Using developer's build.out estimates, project the property tax increases for the City. o Estimate changes in fiscal disparities income for the City. o Outline existing and future SAC/WAC revenues and survey other cities for comparison. o Explore other fees such as platting fees, trunk assessments, etc. Step FiVe: Review/Prepare Development Model o Identify timing/phasing of proposed development. o Identify and review service impacts of similar developments. o Review/prepare financial projection for proposed development. Step Six: Prepare Analvsis and Final Report o Draft report for staffreview. o Present final report to City Council. . Project Team The Project Team will include Mark Ruff and Jim Prosser. Copies oftheir resumes are attached. Mr. Ruffhas extensive prior experience in municipal finance management and is an expert in development and tax finance. Mr. Prosser's experience includes 25+ years Proposal for Fiscal Impact Analysis in city management. His services at Ehlers inelude financial planning, development management and municipal service analysis. . Estimated Fees Services provided within this proposal will be billed on an hourly basis at the rate of $1 75/hour for Mr. Prosser and Mr. Ruff and $125 per hour for analytical work performed by a financial analyst or associate financial advisor. It is estimated that the fiscal and economic impact analysis will require approximately 200 hours for a total estimated fee of $35,000. Ehlers has also been requested to be available to attend meetings, assist in coordination of general project activities and to respond to technical questions from other project sources. It is estimated that this will require an average of about four to six hours per week. The services would be billed at an hourly rate of $1 75/hour for estimated monthly cost of $2,800 to $4,200. Project Schedule The final fiscal impact analysis will be provided within 60 days of authorization to proceed, assuming underlying data from the developer is available. Sincerely, Ehlers and Associates, Inc. . Jim Prosser Executive Vice President/Director Mark Ruff Executive Vice President/Director . Proposal/or Fiscal Impact Analysis . Jim Prosser, CIPFA . . EXPERIENCE DOver 25 years city management experience in cities in Illinois and Minnesota. o Coordinated multiple redevelopment projects including mixed use, housing, retail, office o Assisted in the development of nationally recognized housing reinvestment programs. o Coordinated planning, financing, design and implementation of major roadway construction, city halls, regional wastewater treatment plant, ice arena, public works maintenance facility and water supply systems. o Supervised a wide variety of tax increment projects including retail, office, multi-housing and single family housing totaling over $200 million. o Assisted in the development of a variety of multi-jurisdictional local government services including; housing, human service planning, insurance (health and liability) and economic development. o President Association of Metropolitan Municipalities, 1997 -1998. SPECIAL EXPERTISE . Redevelopment Project management, including coordination of planning, public involvement, developer recruitment, financing options, financial analysis, project budget, communications and property acquisition and relocation. Implementation of economic development and redevelopment strategies. Financial planning including development of "Key Financial Strategies" for operating and capital budgets. Housing rehabilitation, and community revitalization programs for single and multiple family housing. Development of community visioning and strategic planning programs. . . . . . . PROFESSIONAL MEMBERSHIPS o International City I County Management Association (ICMA) o Minnesota City Management Association o Adjunct Faculty, Hamline University Graduate School o Minnesota Government Finance Officers Association o National Association of Housing and Redevelopment Organizations (NAHRO) EXPERIENCE . Mark Ruff, Certified Independent Public Financial Advisor . Actively involved in local government finance since 1988. . . Member of Ehlers & Associates Board of Directors . . Financial Advisor for various types of municipal debt issues including general obligation, housing revenue, utility revenue bonds, capital appreciation issues, grosss revenue bonds, current and advance refundings, cash flow financings, lease purchase financings, with and without bond ratings and credit enhancements and investments. . . Participated in over 250 different development and redevelopment projects covering all forms of local participation in the development process including essential function bonds finance for senior and family housing, EDA financed manufactuting facilities, Livable Communities programs for single family and rental housing, and evaluation of private development projects. . . . Advised many small cities, regional centers, and Minneapolis and St. Paul suburbs on general and specialized public finance issues. SPECIAL EXPERTISE . . Housing finance Utility finance Redevelopment projects Tax increment financing . . . . . . PROFESSIONAL MEMBERSHIPS . . National Association of Housing and Redevelopment Organizations Economic Development Association of Minnesota Minnesota Government Finance Officers Association Minnesota Institute of Public Finance (Boardmember) . . . . . . Enclosure #3 . Proposal from DSU for the Alternative Urban Areawide Review . . DAHLGREN SHARDLDW AND.UBAN INCOJlPOJlATlIP MEMORANDUM DATE: October 29,2003 TO; Aaron Parrish, City of Arden Hills FROM: John Shardlow, DSU Ciara Schlichting, DSU RE; TCAAP Environmental Review At your request we have prepared a cost estimate to complete an Alternative Urban Areawide Review (AUAR) for tbe "excess" property within the TCAAP site. The development scenario reviewed for the AUAR will be based On the "preferred alternative" from Phase 3 of the TCAAP Reuse Plan. Likewise, the technical analyses . fOr traffic, utilities and water resources from the "preferred alternative" from Phase 3 will be the basis for the AUAR analyses for these issues. The AUAR will also review the impacts of two development alternatives within specified sub-areas of the excess property. Dahlgren, Shardlow, and Uban, Inc. (DSU) will coordinate all aspects of the AUAR process. Tbe AUAR team also includes SRF Consulting Group (SRF) and Applied Ecological Services (ABS). DSU will be responsible for tasks related to land use and planning. SRF will be responsible for all engineering related tasks associated with the AUAR. AES will be rcsponsible for tasks related to natural resources. The General Service Administration (GSA) is in the process of conducting a federal Environmental Assessment (EA) tor the TCAAP site. We will coordinate the AUAR with the EA process to ensure that no duplicative analyses occur and that the documents are consistent with one another. It is our understanding that the federal EA does not meet all of the State of Minnesota's environmental review requirements. The AUAR process typically requires six to ten months from ordering the AUAR to adoption of the Final AUAR and Mitigation Plan. We suggest that the AUAR process begin after the completion of Phase 3 of the TCAAP Reuse Plan. We estimate that costs associated with the AUAR process will be approximately $167,500 with $5,000 . $8,000 of non.labor related expenses (document production, mileage, graphic materials, etc.). The cost estimate prepared by each AUAR team member is attached. We look fOlWard to further assisting the City of Arden Hills with this exciting project. . 300 FIRST AVENUE NORTH SUITE 210 MINNEAPOLIS, MN 55401 PHONE(6I2)339.3300 FAX(612)337-560I . o z z <l: !II :J C z <l: ~ o ..J C ~ <l: :I: CI) Z w ~ Cl ..J :I: <l: C I-'- Z <l: I-'- .~ o u CI) ..J ::! :I: Z W C ~ <l: LL o > I-'- 1) .~ U ~rn 6 -~ 0 0 I~~ ,,0 o "' ill (/) 0 0..-........0 "0<.9<1> Q) ro E ~ w l1. ~ U I-'- I-'- U W ., o 0:: Q. "' 0; o o ro (5 I-'- o "' - ~ Q) c"' Cf'-..;N "' 0:: Q) o..i.n "g ~ 0 'C {;17 0.. .. .~ ... " ~ .. - <I: ~ o - ., .. " ~ C( "S <l: Cl ~ !II Ol a "2 W Q) "0::"0 :;<0 .s:i a -g f/):.s J:lO:O ";: (I) f.I) ,,- Q) ., > ~ Cl> .. Q) cO::ro '" Cl> 0. <:2~ . 0:0.. ",- ~ ~~ ~<(J: "'" " c ~ '" Q) oJ:l"O :::5';;: ~ .. J:l E ::> z E .. :: - C :J .!!'iO :9- '" " " Cl> o E 0." '" ~ .. Cl> ~ ~ ..;Cl 0:: <l: :J <( o Q) N o '" -i o o N " N N " N o .". 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October 9, 2003 Ms. Michelle Wolfe Mr. Aaron Parrish City of Arden Hills 1245 West Highway 96 Arden Hills,.MN 55112 RE: Twin Cities Army Ammunition Plant (TCAAP) Redevelopment Environmental Support URS Proposal No: EM03.0091 Dear Ms Wolfe and Mr. Parrish: Thank you for spending the time last week to discuss the City of Arden Hills (City) TCAAP Reutilization Plan and environmental concerns for the TCAAP property. We appreciated the overview of the redevelopment strategy and your input on the environmental issues. The following proposal is offered as a confirmation of our scope of work, estimated fees and schedule for supporting the City on the above-referenced project. . BACKGROUND INFORMATION URS Corporation (URS) understands the City is currently in the planning process regarding the acquisition of approximately 650 acres of TCCAP. The property is currently owned by the federal government under the jurisdiction of the Department of Defense (DaD) . U.S. Army Ammunitions and Chemicals Command. The strategy for the reuse of the TCAAP property was initiated in 1994 through the TCAAP Reutilization Committee appointed by former US Congressman, Bruce Vento. Numerous stakeholders including environmental groups and local, county, state and federal agencies have participated in site reuse forums. In 1995 the City convened a TCAAP Reuse Task Force, which developed four concepts for site reuse. In that same year, the Vento TCAAP Reutilization Committee essentially endorsed the City's plan with a few modifications. The current TCAAP Reuse Master Plan involves the acquisition of approximately 650 acres of the western portion of TCAAP by the City through the DaD's Early Release Program. The remaining 1720 acres of TCAAP have been designated for acquisition and/or lease primarily by the Minnesota Army National Guard (.MNARG). Thresher Square . 700 Third Street South Minneapolis, MN 554t5 Phone: (612) 370.0700 Fax: (612) 370.1378 In an effort to expedite redevelopment efforts, the City has entered into an informal agreement with a Development Team consisting of Ryan Construction, Rehbein Companies and Centex, for the redevelopment of the 650'acre western parcel. Under this agreement, the City will acquire the parcel from the DOD and then sell or lease the parcel to the Development Team for mixed-use redevelopment. Through this process, the City will achieve the land use goals of the community while also enhancing the tax base of the City. In order for redevelopment to occur, the stakeholders must address the environmental concerns of the property as a condition of the acquisition. TCAAP is within the New Brighton/Arden Hills Superfund Site, consisting of a 25 square mile area with fourteen Superfund sites within the TCAAP property boundary. Soil and groundwater contamination exists on the parcel targeted for acquisition and soil corrective actions are projected to be required to allow for redevelopment. Extensive environmental investigation and remedial actions have occurred or are ongoing throughout TCAAP property under the jurisdiction of US Environmental Protection Agency (USEP A) Region V and the Minnesota Pollution Control Agency (MPCA). Certain areas of the 650.acre parcel targeted for acquisition have known soil and groundwater contamination. As a function of the City's proposed acquisition of this parcel, the Development Team has conducted a Phase I Environmental Site Assessment _nd is currently completing a Phase II Site Investigation. The objective of this investigation will be to stablish the magnitude and extent of environmental impacts within the acquisition area, establish a corrective action plan and an estimate of remediation costs. SCOPE OF SERVICES The key objectives of URS scope of services will be to assist the City in: . Evaluating environmental liability and cost associated with the acquisition of the property; Provide technical input and direction with the development of proposed corrective actions; Provide technical support in the review of environmental documents, plans, reports and environmental regulatory matters; Provide environmental technical liaison and representation at regulatory meetings, stakeholder meetings and in responses to stakeholders and/or regulatory agencies. Provide preliminary technical evaluation of water use - reuse issues regarding treated groundwater (Optional Task); Provide corrective action management (Optional Task). . . . . . . Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370.0700 Fax: (612) 370.1378 . URS proposes to meet these objectives through implementation of the following services: Task 1: Site Investigation Development and Review Under this task, URS will review the Phase I Environmental Site Assessment and Phase 2 Investigation documents and reports and provide comment to the City and the Development Team. We also anticipate reviewing ongoing investigation and/or corrective actions being completed under the direction of the DOD (example - Environmenta] Baseline Study (EBS)) or others within the 650-acre western parcel. For each review, URS will prepare technical comments and recommendations documentation for submittal to the City. The objective of this review will be to evaluate avai]able site investigation data and determine if sufficient data has been collected to develop feasible remedial action options. Under this task, we have included one project kickoff meeting with the City and two technical response and comment meetings with the City and/or the Development Team. Task 2a: Corrective Action Plan Development and Review URS will assist the City and work with the Development Team in the development of proposed Corrective Actions. URS will review the Development Team's (or other's) Corrective Action Plan (or similar) document and provide technical evaluation and comment to the City. URS understands that industrial use risk-based corrective action leve]s have been established by the DOD for site cleanup. ,We further understand that these corrective action levels are not consistent with MPCA risk-based criteria. As such, we anticipate utilizing URS' expert toxicologist(s) support to assist in the evaluation of risk based cleanup goals. Under this task we have included one technic a] response and support meeting with the City and/or the Deve]opment Team. . Task 2b: Remedial Cost Engineering Evalnation and Negotiation URS will conduct a review of the feasibility and cost of proposed corrective actions and assist the City in remedial action cost negotiation as it pertains to the acquisition agreement. For this task, URS will utilize, as appropriate, remedial action cost modeling tools such as Crystal Ball TM and/or other analytic a] methods to evaluate potential remediation costs related to site redevelopment. Under this task URS has included one technical response and comment meetings and two remedial cost negotiation meetings with the City and other stakeholders. Task 3: Meetings and Ongoing Project Management URS anticipates attendance at City Council and various stakeholder group meetings throughout the course of the project. For cost budgeting purposes, URS has included two hours of meeting and project management time per month over the course of eighteen months in addition to the above referenced technical scope of work. Thresher Square . 700 Third Street South Minneapo]is, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 Task 4: Groundwater Use - Reuse Evaluation (Optional) As an aptianal task, and based on our meeting, URS has the capability to. pravide feasibility studies and engineering design for the reuse of treated groundwater from the TCAAP graundwater remediatian system. Dependent on redevelopment water use needs aptians for econamiclbeneficial reuse af treated graundwater resaurces may be available. We have nat at this time included casts for this task but can do. sa upan the City's request. Task 5: Corrective Action Management and Oversight (Optional) As an aptianal task at this time, URS has extensive capabilities in remediatian design, implementatian and canstructian management. As the largest environmental engineering firm in the Midwest and the US, we have managed and perfarmed remedial actians at industrial, military and cammercial facilities throughaut Minnesata and North America. We have not at this time included casts for this task but can do. sa upan the City's request. SCHEDULE ~S estimates praject implementatian starting approximately Octaber 15, 2003 with project campletian thraugh Task 3 in approximately March 2005. We understand flexibility in the project schedule will be required and that services will be provided intermittently throughaut the schedule. URS anticipates develaping a detailed praject schedule with the City at the initiatian af the project. PROJECT TEAM Key propased project team members and brief biagraphies are listed belaw. Extended resumes af propased project team members are available upan request. Given the large patential environmental liability assaciated with TCAAP redevelapment, URS is propasing a senior level team camprised af environmental remediatian specialists. Project Manae:er: Steven MeManamon, P.G. - Mr. McManamon is Vice President and Directar af Enviranmental Management for URS' Minneapalis affice. He has aver 18 years af experience in the environmental industry primarily fo.cused in the investigatian and remediation af environmentally impacted sites. Mr. McManamon has managed or directed environmental investigatians and remediatians at CERCLA (Superfund) RCRA and Brawnfield re.develapment sites throughaut Minnesata and the Narthern U.S. Mr. McManaman's priar experience at TCAAP includes the Baundary Groundwater Recovery System (BGRS), Outdaar Firing Range(s) Remediatian, Off-TCAAP groundwater investigatian and Lake Valentine Assessment. Mr. McManaman is a licensed professianal gealagist in the State af Minnesata and is an active member in variaus professianal enviranmental arganizatians. Mr. . Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370.0700 Fax: (612) 370.1378 . McManamon will lead URS' technical team, attend project meetings and be the direct point of contact to the City for this project Remediation Enl!ineers: Michael Brom and John Bale, P.E. - Mike Brom is a Senior Environmental Engineer in URS Minneapolis office. Mr. Brom has over 20 years of experience in environmental remediation and environmental liability assessment. He has managed environmental remediation projects at CERCLA and RCRA sites with budgets exceeding $20 million. Mr. Brom has a B.S. in Chemistry and M.S. in Environmenta] Engineering. Mr. Brom will be responsible for evaluating remedial feasibility options and developing the remediation cost evaluation. John Ba]e is a Senior Environmental Engineer in the URS Minneapolis office with over 15 years of experience in environmental investigation and remediation, and has extensive experience with US EPA Region V and MPCA regulatory programs at industrial facilities and installations. Mr. Bale is a licensed professional engineer in the State of Minnesota. Mr. Bale will support Mr. Brom and the project team in the evaluation of corrective actions and remediation costs. Risk AssessmentJI'oxico]ol!V: Pei-Fung Hurst, Ph.D. - Dr. Hurst is a Senior Toxicologist and Risk Assessment Expert with URS. Dr. Hurst has over ]4 years of experience in both the public and private sector in conducting human and ecological risk assessments. Dr. Hurst formerly directed US EPA's Superfund Health Risk Technology Support Center and is a nationally recognized risk assessment scientist. Dr. Hurst will support the project team in the evaluation of risk based corrective action levels and the development of remediation standards. . ESTIMATED COSTS Professional Services Task 1: Site Investigation Development and Review Project Manager 40 hrs@ $130 Remediation Engineer 30 hrs@ $110 Risk Assessorffoxicologist 12 hrs@ $ 95 Administrative Support 6 hrs@ $ 47 $ 5200 3300 1140 282 $ 9,922 Task 2a: Corrective Action Plan Deve]opment and Review Project Manager 20 hrs@ $130 $ 2600 Remediation Engineer 40 hrs@ $110 4400 Risk Assessorffoxicologist 24 hrs@ $ 95 2280 Administrative Support 4 hrs@ $ 47 188 $ 9,468 Thresher Square . 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 Task 2b: Remedial Cost Engineering Evaluation and Negotiation Project Manager 20 hrs@ $130 $ 2600 Remediation Engineer 60 hrs@ $110 6600 Risk Assessor/Toxicologist 24 hrs@ $ 95 2280 Administrative Support 4 hrs@ $ 47 188 $11,668 Task 3: Meetings and Ongoing Project Management Project Manager 36 hrs@ $130 Administrative Support 18 hrs@ $ 47 $ 4680 846 $5,526 Direct Expenses Direct expenses for the project include items such as mileage, parking, photography, printing and delivery services. URS will bill all expenses incurred on the project directly to the City with no URS markup. The total estimated amount for direct expenses is $ 675.00 ESTIMATED FEE SUMMARY afrofessional Services ~xpenses Total Estimated Cost $ 36,584.00 $ 675.00 $ 37,259.00 URS estimated costs are presented on a time and materials not-to-exceed basis in accordance with our Professional Services Agreement with the City. Professional Services will be performed on an hourly basis based upon the parameters outlined in the Professional Services Agreement. Expenses will be billed directly to the City with no URS markup. Thank you for the opportunity to provide this proposal. We look forward to working with you and City staff on this important project. Please call if you have any questions or we can provide any additional information. A completed Work Order Form is attached for your execution. Sincerely, URS Corporation /v~ Steven McManamon, Vice President Arden rown, P.E, URS City Engineer Copy: Tom GeearfURS, Jeff MironfURS, File 37951-027 . Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370,1378 WORK ORDER NO. . This is an authorization to proceed and site-specific scope of services under the Professional Services Agreement between the City of Arden Hills and URS/BRW dated November 1, 1997. Project: TCAAP Redevelopment Environmental Support We hereby authorize you to proceed with the following phases of services: Task 1: Site Investigation Development and Review, Task 2a: Corrective Action Plan Development and Review, Task 2b: Remedial Cost Engineering Evaluation and Negotiation, Task 3: Meetings and Ongoing Project Management as outlined in URS proposal letter dated October 9, 2003. Payment shall be on the basis of: . Hourly Rates plus Reimbursable Expenses: Direct Salary Cost (direct salary cost shall mean the cost of salaries and wages paid to principals and employees engaged directly on the Project, including, but not limited to engineers, surveyors, technicians, drafters, specification writers, estimators, and secretarial staff, plus cost of fringe benefits, including, but not limited to, Social Security contributions, unemployment, excise and payroll taxes, Worker's Compensation, Health and Retirement Benefits, incentive compensation, sick leave, and vacation and holiday pay applicable thereto) times a factor of 2.2. . The Estimated Total Fee for URS under the Work Order is: $37,259.00 The Final Completion Date for the services included under the Work Orders is: March 15, 2005 URS, INC. CITY OF ARDEN HILLS Signed: Signed: Title: Title: Date: Date: . . . . ~ ~HILLS MEMORANDUM DATE: Agenda Item 2.C. November 12, 2003 TO: Mayor and Council Michelle Wolfe, City Administrator {j) FROM: Aaron Parrish, Director of Community Development/ Asst. City Admin. SUBJECT: TeAAP Vision Statement and Goals ENCLOSURES: 1. Revised Vision Statement and Goals Overview Based on discussion at the October 27th, 2003 Council meeting staff has made an effort to clarify the document based on current management/ownership scenarios. A copy of the document was provided to the National Guard for their review and comment. These changes have been incorporated into the document. From staff's perspective these changes are not significant. A map has been attached to the document for additional clarification. Changes made since October 27'\ 2003 are outlined in red. The changes outlined in green are the changes Council made to the Advisory Panel's recommended draft. If the Council is comfortable with the proposed changes, they can be put on a future Council meeting agenda for approval. Requested Actiou 1. Provided for discussion \\Earth\P'lanning\Mis.c Files\tCAAP\Master Planning\Advisory Pancl\Phase 2 Work Product\II-12-03 Memo to Council RE Phase II Vision and Goals.doc . . . VISION AND GOALS TWIN CITIES ARMY AMMUNITIONS PROPERTY (TCAAP) City Council's Final Version I Revised November 13. 2003 DEFINITIONS: Al!-~ flY AL~_ _ I~_~ _t?~~~~_f!~~l?~!!Y fo_rm~r!y_ :~f~~e_~ _ to _~~ th_~_!~}~_~i~~~_~~X_~~~~i_tA'?~~_ flant in. Arden Hills.. The ~ropert)'is. ~enerally located. north. ofH i ~hwa y 96.,. northwest of Highwav 10. east of Interstate 35W. south of County Road L and west of Lexington Avenue. As outlined in Exhibit A. different portions ofthcVTOocrtv arc currently under different ownership and / or management. Generallv. these include the following: 1. Twin Cities Armv Ammunition Plant (TCAAP): This portion orine Arsenal is .___m_ currentlv under the ownership and manaJ2.cment orille United States Amy. The terms "TCAAP" and "TCAAP Excess Proocrtv" are svnonvmous as they refer to the same l:!eoe:rauhic area. 2. Arden Hills Armv TrainifJl! Site (AHA TS): This portion of the Arsenal is owned ...-- by the United States Almy. TIle orooerty is licensed to the Minnesota Army National Guard from the United States Army for use as the Arden Hills Army Tminine: Site. 3. Other Interests: In addition to the above. there are a number of other entities that utilize the site. Both Alliant Tech Systems and the United States Army Reserve utilize select buildinl:!s within the Twin Cities Army Ammunltion Plant. The United States Army Reserve operations currently located within the TCAAP will potentially be transferred to the Arden Hills Armv Training Site. As outlined on ExhibitA. the most likelv location 1S directly to the north of their existinl:! facility at the intersection of Lexington Avenue and Hi1!hwav 96. Arden Hills City Hall and the Ramsey County Public Works/Partners Facility are located south of the AHA TS oroperty. L__ TCAAP EXCESS PROPERTY - The 774 acres of the TeAAP site whicharebeing,conside_rell... for transfer by the Ami;;: The-;;;rms-'-'TC,((f"'and"TCAAP Excess Property" are 'C synonymous as they refer to the same geographic area. '::'. " A VISION FOR THE FUTURE OF THE TWIN CITIES ARMY AMMUNITIONS PROPERTY (TCAAP\ IN ARDEN IDLLS: Original: The redevelopment of the TCAAP site will both harmoniously expand and strategically complement and enhance the Arden Hills community, by building on the legacy andfoundation .- { Deteted: October 21,2003 ---1 Deleted: TeMP :: - -. Deleted: 2,370 acres of i Peleted,_",:O!"rtY : J Formatted: Numbered + Level: 1 + Numbering. Style: 1, 2, 3, ... + Start at: 1 + Alignment: left + Aligned at: O.75~ + Tab after: 1~ + Indent at: I" Formatted: Indent; First line; 0" Fonnatted: Numbered + Level: 1 + Numbering Style: 1,2,3, ... + Start at: 1 + Alignment:: Left + Aligned at: 0.75" + Tab after: 1" + Indent at: I" Formatted: Numbered + Level: 1 + Numbering Style: 1, 2, 3, on + Start at: 1 + Alignment: left + Aligned at: 0.75" + Tab after: 1" + Indent at: I" ._." Deleted:. Thi~ Prell i! called TCAAP/AHATS by the Anny. .-.f Formatted: Font: Bold J Deleted: e m=:J Deleted: Xl:t!SS Deleted: p Deleted: ropen}' Deleted: excessed of the Vento Re-use Plan. the 1996 TeAAP FramL'Work Phm. and the Arden Hills Comprehensive Plan. . Advisory Panel Version: The redevelopment of the TCAAP excess property will both harmoniously expand and strategically complement and enhance the Arden Hills> community and region, by building on the legacy and foundation of the Vento Re-use Master Plan, the TCAAP Framework Plan, the Arden Hills Comprehensive Plan, and related documents. Vision Discussion: . Acknowledge regional context in vision statement . Add real property development plan & natural resource management plan . Re-use Master Plan should focus on the TCAAP 774 acres of excess property. GOALS FOR THE RE-USE OF TCAAP: -"{ Deleted: THE TCAAP PROPERTY 1 General Goals: Original: 1. To return this Arden Hills land to private and local civic ownership after more than a half of a century of service to the Federal government. I. To return TCAAP toprivateandlocalcivic ownership, afternlOreth.a~.a.~alfofacentury/. .j Deleted: t1U, hmd of service to the Federal Government # 1 Discussion: Remove reference to Arden Hills, since it was never theirs before it was Federal property. Original: 2. To realize a plan for the reuse of this property that is equal to the magnitude of opportunities that it represents to the community_ . 2. To realize a plan or n laos for the reuse of the .8_~~~_~~)_ _t_~~~ _i_~ _~gl!_~~ _~<?_ ~~_ ~agnituq~_ ~(_ opportunities that it represents to the community. ___----{ Deleted: TCAAPproperty Original: 3. To support an open and forthright exchange of information between the Department of the Army and the City and Development Team regarding pollution levels to support clear and fair negotiations regarding the respective responsibilities for clean up costs. 3. To continue an open and forthright exchange of information among the Department of the Army, A TK and the City and Development Team regarding pollution levels to support clear and fair negotiations regarding the respective responsibilities for clean up costs. #3 Discussion: . Does this mean that an open and forthright exchange isn't currently happening? . Changc "support" to "continue" 2 . . . . . Include ATKin discussion . Change "between" to "among" Original: 4. The Re- Use Master Plan shall build on the foundations of the Vento Committee Reutilization 'plan,TCAA.1'Er"fIl"-lV(}rkj'lg"'nandtheArAenHills Coml're~e"si"e Pl"n.. but.,.. ..... 1 Deleted, will also reflect the flexibility to design in closer concert with the opportunities and constraints presented by the site and market conditions, 4. To build on the foundations of the Vento Committee Reutilization Plan, TCAAP Framework Plan, and the Arden Hills Comprehensive Plan, but also reflect the flexibility to design in closer concert with the opportunities and market condition constraints presented by the site. #4 Discussion: . Market conditions: & larger community/social conditions. Remove wording? . Include Military Real Property Development Plans and Integrated Natural Resource Management Plans as part of the foundation to build upon. . Replace "but will also reflect" with "in such a way as to provide" . Add a reference to the market conditions back into Optional 4. All new Goal, no Original: 5. To implement a development plan that responds to the realities associated with the pollution on the property and that ensures the health and safety of future residents, employees and visitors by strategically matching proposed land uses with appropriate levels of clean up. 3 The Planning Process Goals: 1. To conduct a planning process that is open, inclusive and respectful, with strong and sustained communication with the general public and all of the many agencies, jurisdictions, organizations and individuals that have an interest in the future of the -Arsenal site.u 2. To assist all of the participants in their efforts to understand this complicated and multi- faceted process, 3. To respectfully communicate to all of the other parties those decisions that are ultimately the responsibility of the Arden Hills City Council. The Development Process Goals: 1. To maintain a strong working relationship with the Development Partner, based on mutual respect, cooperation and trust. Original: 2. To create a development plan that. to the maximum extent possible, pays its own way and avoids any adverse effects on the taxpayers of Arden Hills and neighboring communities. 2. To create a development plan that pays the full costs of all infrastructure improvements solely related to serving the development, and thus avoid any adverse effect on the taxpayers of Arden Hills and neighboring communities. #2 Discussion: . Delete "maximum extent possible" . Civic Choices . Question focus on private development not creating adverse effects... . Should be general goal not development process? . Replace "Taxpayers" with "residents" . Strike "are needed to serve it" . Replace "all local" with "all on-site" . "local" referred to elements serving beyond site as well 3. To establish a strong, but flexible Disposition and Development Agreements, that will ensure a solid commitment to the elements and features that aTe critically important to Arden Hil1s, while ~~_~~_I!1~~~~~tl]_g. ~J:.~ _ ~~_~r~~~i)X !!~_~~_s_~~.y. ~o re~p~~_~_!~ 5.~h~~gi_~.K_ circumstances. opportunities and constraints. 4 . -" j Deleted' TeAAP . "--~eted:authorizing . . . . Land Use and Housing Goals (for the TCAAP .[x~cess ,lroperty): Original: 1. To achieve a development consisting of a strategic mixture of business, residential, parks and open spaces, and other civic uses, selected from a series of alternatives, and determined to he the scenario that best optimizes the opportunities available to the Arden Hills community. 1. To achieve a development consisting ofa strategic mixture ofbusiness~ residential, parks, trails and open spaces, and other civic uses, selected from a series of alternatives, and determined to be the best available to the sub-region, Arden Hills and its neighboring communities. #1 Discussion: . Notion of "available to sub-region" . "Opportunities"" was underlined . Insert "and practical" after "strategic" . Replace "from a series of alternatives" with "from reasonable alternatives" . Emphasize Arden Hills will have authority, not sub-region . Sub-region needs to work together . Other communities might be willing to help pay for shared facilities Original: 2. To incorporate office and light industrial land uses, but not heavy industrial facilities and storage that are rail dependent, in order to ensure compatibility with adjacent uses within the site. 2. To incorporate office and light industrial uses where desirable and compatible, but not heavy, truck or rail intensive businesses, or business dependent on extensive outdoor storage of either raw materials or finished goods. #2 Discussion: . Strike "rail dependent" . Add "uses" after "facilities and storage" . Include "truck terminal" . Reword storage, heavy industrial... Original: 3. The Re-use Master Plan should take full advantage of the opportunities for exceptional regional access and visibility to J-35W and other major roadways, [or the development of high valued uses that can take maximum advantage of these key locations. 3. To take full advantage of the opportunities for exceptional regional access and visibility to 1-35W and other major transportation corridors for the development of high valued uses that can take maximum advantage of these key locations. #3 Discussion: . Replace or add to "roadways": "and other major transportation corridors" 5 <1 :::::: Original: 4. To locate a variety of housing types within safe and secure neighborhoods, well served by local infrastructure and natural and man-made amenities. 4. To locate a variety of housing types within neighborhoods that are planned and designed to foster community and that are well served by local streets, trails, local parks and natural areas, #4 Discussion: . "Neighborhoods" - planned . Building codes to make sure residents are safe and secure . Reiterate housing to be safe with environmental/pollution levels (here or other goal) [Sce General Goal #5] Original: 5_ To determine the specific mixture of housing types, styles, and values after carefully evaluating a variety of options and the distinct ways that each responds first to the existinf! character of Arden Hills and the demand represented by current Arden Hills residents and employees, then to employees of new businesses to be established within the area and the broader Metropolitan market. 5. To determine the specific mixture of housing types, styles, and values after carefully evaluating a variety of options and the distinct ways that each responds first to the existing character of Arden Hills and the demand represented by current Arden Hills residents and employees, then to new residents and employees of new and expanding businesses to be established within the area. #5 Discussion: . Reconcile clean-up potential with Residential (here or other goal) [see General Goal #5] . Add "new residents" without being employees? . \Vhere do retirees fit in? . "Responds to...existing character of Arden Hills" doesn't seem to leave much deviation from current housing character . Look at demand from new businesses before existing residents . Add <<and expanding" after "employees of new" Original: 6. To accommodate the amount and type of retail development within the project that will provide service to local businesses and residents. 6. To accommodate the amount and type ofretai] development within the project that can be sustained and will provide service to area businesses and residents. #6 Discussion: . Insert "can be sustained and" after "within the project that" 6 . - - -" - { Formatted: Bullets and Numbering . . .1 I . . Original: 7. To anticivate the imvilct that develonment of the excess property _"l..1'ill have on adjacent land and vlan accordimdv. 7. To anticipate the impact that redevelopment of the TCAAP q.ce.ss,fropert)' wilIhaveo.n... adjacent land and plan to minimize adverse effects accordingly. #7 Discussion: . Refer to the National Guard as neighbor . Clarify if this refers to the whole TCAAP site or the excess property only Parks, Trails, and Open Space Goals (for the TCAAP site): {All New Section] I. To provide a balance of active and passive public open spaces that respect and take advantage of natural site topography and features. #1 Discussion: . 50/50 balance? Of Parks, trails and open space . With the park reserve maybe it should be an 80/20 balance 2. To provide for a mix of public recreation types, including adequate neighborhood, community and regional parks. 3. To take the opportunity presented by this planning process to evaluate the potential for recreational facilities and features that may provide needed services to future residents and visitors. 4. To pursue the creation of ajoint athletic facility and recreational complex. Original: 5. To provide a network of pedestrian and bicycle trails, parks and open spaces that create strong linkages throughout the site and connections to surrounding regional and local trails and open spaces. [MOVED FROM TRANSPORTA TJON GOALS] 5. To provide a network of pedestrian and bicycle trails, parks and open spaces that create strong linkages throughout the TCAAP );;xcess,froperty andll1ake.~ol1nectionsto . surrounding regional and local trails and open spaces. General Discussion about Parks. Trails and Doen Space Goals: . These goals suggest adding more park than development requires. Too much emphasis is being placed on parks, trai Is and open space. . These are non-tax paying ideas for the land 7 ::~::~1=:: I , 1 -----' uuu<:1::::: Transportation Goals: Original: _ J. To accommodate the significant demands on the regional transportation ~ystem which the * -< -- {Fonnatted: Bullets and NumberirJlllJ' full development of the TCAAP site will generate. The opportunity for the full and vital re-use of this site of State-wide significance. should impire leaders, at all levels of government, to support the improvements to the regional transportation and transit system that are necessary to both overcome existing deficiencies and effectively serve the needs of the future development. 1. To accommodate the significant demands on the regional transportation system that the full development of the TCAAP i!xcess.erol'ertYwiIIgenerateJ".\V"rk..\Vith..l"adeni from all levels of government to support improvements to the regional transportation system that are necessary to overcome existing deficiencies and serve the needs of new development. :::~1=:: #1 Discussion: . Arden Hills leaders to work proactively with other leaders... . Remove redundant "and transit" . Delete "both" in "both overcoming existing deficiencies..." Original: 2. To determine traffic service needs of the TCAAP site and make certain that level of service is provided. The City will support the solution for providing access to 1-35W from the property that is also best for the sub-region. 2. To balance the need to provide effective levels of access and transportation service to the TeAAP ~xces~ l~~p~}~YJ _ ~J~_~~_~_~_~~.~!'. .C?f. !~~. ~.~!!.C?~J.1.4~~g ~~_~~':l~~~~_~'_. /' {Deleted:, mnmn.....~{ Deleted:. ) ) . Original: 3. To provide excellent north-south movement through the site and the best available east- west movement via the local street system, given the site constraints. 3. To provide excellent north-south movement to serve the redevelopment of the TCAAP ~i~:si~ft~~Yc:~~~~:.st availableeast~westmoveJt1entvia the.Jocalstreets)lsteJll,...... ......t =:: #3 Discussion: . North-south movement as shown on earlier map assumes a road through Military property that is not part of any existing Military Real Property Development Plan. 8 . . . . Original: 4. To carefully evaluate the transportation improvements to serve the TCAAP site in the context a/their effects on existing Arden Hills' residents and existing traffic patterns within the suh-region...__ ...______mm__nm___ _ 4. To carefully evaluate the transportation improvements to serve theArs_t::I}_~Ul)__th.e_~l)~!~~~ of the surrounding local and regional roadway network and to make strategic linkages to these networks. #4 Discussion: . Transportation - network and linkages? . Replace "the transportation improvements" with "all transportation improvements" . Access for the whole site is a concern Original: 5. To provide a network of pedestrian and bicycle trails, parks and open spaces that create strong linkages throughout the site and connections to surrounding regional and local trails and open spaces. [MOVED TO PARKS, TRAILS AND OPEN SPACE GOALS] Environment: General Discussion about Environment Goals: . Explain cleaning of the contamination to the public. Educate them about what it was, what has been done, and current conditions. This will help people feel comfortable with the development of the site. Original: I. To make the re-use of the TCAAP site a tangible means by which nearly sixty years of pollution can be ameliorated. I. To make the re-use of the TCAAP !.'.I<cess.J:ropertptangiblemeansb)'.whi.chseveral. decades of pollution can be remediated. #1 Discussion: . Reword "ameliorated" . Makes it sound like 60 years of pollution is on-going, which is not true. . Insert after "the TeAAP site a tangible": "demonstration of the" Original: 2. To transform the long-established development pattern at TCAAP, reclaiming impervious 4-- surfaces and reestablishing natural environmental systems. 2. To transform the existing land use and development pattern at the TCAAP lie.xcess mm_____ I:Ef?P.~!!-_~!_~~ _~l?~l_~~!!1_impervious suifa_ce~ _~~~_ ~~~_~~~~E~h~l}_g_~~~~~.I. ~l).,(!!'.'?!1.IE~.t.~!___ systems. #2 Discussion: . "Iong~established" - existing? . Insert "'land use and" before "development pattern" 9 Deleted: Some statement re/alive 10 the IVildlife corridor iswe Jholild go under tronsporlation and/or environment. Generally. it should get at the fact thai all alterlUlliyes will be evaluated, and if if iJ neCeJJary for a road to go through the property that it will be designed in an ecologicn/ly sensitive mnnner. \{ Deleted: TCAAP .j 001_" .~-" -_.._~: Bullets and Numbering .( 001_" TOol"';"" Original: 3. To include a significant commitment to reforestation and the establishment and . conservation of natural vegetation, drainage patterns and wildlife habitat in the redevelopment of the TCAAP site. 3. To make a significant commitment to establishing a healthy urban forest within the ;y~~~ ;:;~c;:;j~;j'~~i%i:aid to establishing and conservingmor.enaturaldrainage mnmn<1 ::::: #3 Discussion: . Commitment to natural vegetation? . Natural drainage patterns? . There's plenty of wildlife habitat on the east side of the site . Clarify "urban forest" definition [This refers to boulevard trees, plantings, residential landscaping] . Does "wildlife" refer to the deer population, which is currently a nuisance for adjacent neighborhoods? Original: 4. To emulate the best available models for the environmental transformation of other brown field properties in the Re-Use Master Plan for the TCAAP site. ~-"_p 1 Formatted: Bullets and Numbering 4. To emulate the best available models for the environmental transformation of other brownfield properties in the Re-Dse Master Plan for the TCAAP ,gxcess)~r?l'.eTlX:... 5. To conserve and enhance orotection ofthe~~t?~~_I_:;_i_t_~~~.J!!l}_ql!~__~i)dl_if~_<:1~~_ Q~~I)~______m_ suedes. surface water and wetland resources. and other uniaue tODOflTaohic features. Defeted: e _:p Deleted: TeAAP site's -, Original: 6. To ensure that the north-south arterial roadway connecting TH 96 and CR !, that is essential to the successful development of/he TCAAP excess properly, is desirmed and constrncted in an ecoloeicallv sensitive manner and orovides for adeauate movement of wildlife throueh the wildlife corridor. Inserted: unique wildlife and plant species. surfa~ water and wetland resour<:es.. and other Wliqlle topograph' features. 6. To ensure that if a north-south roadway is determined to be necessary for the successful development of the TCAAP J;,xcesslroperty,.thenthatroadw"y.",ll~edesignedand constructed in an ecologically sensitive manner and provide for adequate movement of wildlife through the wildlife corridor. 1::::: #6 Discussion: . North-south movement as shown on earlier map assumes a road through Military property that is not part of any existing Military Real Property Development Plan. When was it decided that a north~south road was "essential"? 10 . . . . Community Character and Identity: General Discussion about Community Character and Identitv Goals: . Add as an additional goal a positive recognition for the future role of the military and its mission as the nearest neighbor to the TCAAP 774 acres. !. To establish a distinct identity and character for the.;\rsenalsitethat.re.fl.ect.s.b.otl1.th~.. importance of the property~s history and the community's hopes fOT its future. 2. To establish and enforce a comprehensive set of design standards to ensure the full and sustained realization of the desired image and character. 3. To extend the natural systems and vistas that exist'1v.:i.thin th_e:_~~t~!~_~!!~_.im~_~~~________ redevelopment area through the Re-Use Master Plan. Original: 4. To successfully overcome the negative aspects of the site's reputation, the development shall exhibit superior urban design, landscaping and site planning and include a high level of natural and man-made amenities. 4. To exhibit superior urban design, landscaping and site planning and include a high level of natura! and man-made amenities in the development of the TeAAP ~x~essRroperty. #4 Discussion: . Focuses on negative aspects. Should focus on positive aspects like natural systems and vistas that exist on the undeveloped east side. These positive conditions arc a direct result of Army management. I] -------- { DeI_, TeAAP --1 Deleted: on the uudevelopedeastsidt: ] oftbe TCAAP :::::; :::~: Exhibit A j;:! C (ij.!! (!)o. :z - Z C :;;: G> a: E l- Q. o 0 ~1ii g ~ ....0 ... ~~ ~ & :z 0 >- ~ ::ED.. ~cu ~&! .... x :z UJ .,. 0: """--< 0:::1 < ) ..,... N'" ...;::) ...-0 ::l C ~~ -0 3: o e- o. IllS Cl C ;:; '" ;n . <l 8- e "- 1l c l" <l * ~ " ~ 'fir i'l 11 8 ~ '~ l3 o>ro~:1 ~ ~ .g (I) :~ -5 E ~ ~ -" ~ 8- . <l ro c '" -~ " 0 ] ~ ~ {.) -2 III ~ ~ ~ ~ l! "" <l ~ ~ ~ l" i :~ .~ CL ~ ~ . ~ ! ~ ~ ~- u -0' IS Ii ;;; o -~ c: c :; ~! E8 .~.~~ & ~ ~ ~ ~ ~ ~ ~ ~ U) ....._ m ~ 0 ~..o~.6i o o ~ 8 --' z""'"" ~ ill o o g 1il Ma!^aJ04 S jO .I!!::J UOl6upc91 9nuer.v ~ Cll -~ o -" Vl 15 i? () l~~..;:--~-""----~';': "-*') I, f I "'~- l-<.,:t':! ....tV' . A -~=~:~;:"~~~~",='="~-o-~=~1=-'=-= . . ffI"" -~ ~ ~ q;: \tc-' '. '-~-,,~.-:: I i J (~ -,~ - c.,.: .,...,-~.~ \\, l'C.~.~ . ,,- ,\.- ...~ I' __r""" -~~--....,....,.-- . City or Mounds View , . . . , ~ ~HILLS MEMORANDUM DATE: TO: Agenda Item 3.A. November 12,2003 Mayor and City Council Michelle Wolfe, City Administrator ~ FROM: SUBJECT: ENCLOSURES: Aaron Parrish, Director of Community Services 2004 Bndget Update and Discussion 1. July 27, 2003 Special City Council Work Session Power Point Preseutation 2. 2004 Budget: Revenue Summary and Detail 3. 2004 Budget: Expenditure Summary and Detail 4. 2004 BUdget: Capital Improvement Program 5. 2004.2008 Capital Improvemeut Program 6. 2004 Budget: Estimated Ending Cash and Investment Balances by Fund Overview At a Special Work Session in July, the Council was presented with a draft of the proposed 2004 budget. A copy of the presentation provided the Council that evening is attached for your reference. The presentation is helpful in outlining the significant assumptions that went into creating the proposed 2004 budget. For purposes ofthis Work Session, staff would to focus on two things: 1. Take the opportunity to update the Council on changes made to the proposed budget based on more current information. These will be outlined below. 2. Provide the Council with an opportunity to ask questions and discuss any budgetary issues and/or concerns prior to the December 1, 2003 Truth in Taxation Hearing. Since the presentation to the Council in July, the Council will note the following changes to the 2004 proposed budget: 1. The $1200 fee associated with flexible spending account administration has been incorporated back into the budget. At one point staff had contemplated doing this in- house, but after further review have determined that it is more appropriate to continue contracting for this service. 2. Additional personnel costs reflecting the position reclassification from City Accountant/Treasurer to Finance Director have been incorporated into the budget. Previously, the position was budgeted for $54,384. With the amended compensation plan for the position, it is currently budgeted at $66,216. However, this may change depending on what salary the position is ultimately hired at. T T ~~~~~I . November 12,2003 Page 2 of2 3. The fire contract was incorrectly incorporated into the original proposed budget. Previously, it was included at $204,000. The actual proposed contract amount is $219,376. with the increase being attributable to the hiring of a full time Fire Chief. 4. Adjustments to the 2004 Capital Improvement Program include the following: a. Administration and Technology: Based on a revised estimate, costs associated with implementing the document imaging system decreased by $5,000. b. Administration and Technology: Due to a delay in executing the maintenance facility agreement we will make three of four payments for the facility in 2004. The previous budget contemplated two payments in 2004. As such, the 2004 cost has increased from $1,193,758 to $1,790,636. c. Infrastructure: Acquiring the expandable safety trench box has been eliminated. This was stolen and replaced in 2003. d. Infrastructure: The cost for reconstructing the Edgewater neighborhood has been revised from $903,750 to $1,089,000 based on the cost estimate contained in the feasibility report. e. Infrastructure: Since the County will not be reconstructing Lexington Avenue in 2004, installing a water cross connect to Shoreview has been postponed to 2005. f. Infrastructure: Based on recent project experience, costs associated with sewer . line testing, sealing, and rehabilitation have been increased from $80,000 in the previous proposed budget to $100,000 in the current proposed budget. g. Parks and Trails: Expenses associated with the Cleveland Avenue trail extension have been increased by $5,000 based on a revised engineering estimate. 5. Based on the various additions and deletions, the operating transfer from the General Fund to the Municipal Land and Buildings Fund changed from $91,778 to $90,938. 6. Audit fees increased by approximately 20% to account for a mandated "fraud in the financial statement" analysis. In addition, a spreadsheet projecting year end 2004 fund balances based on the proposed budget is also included for your review. Staff had also contemplated completing a rate analysis, but during the course of doing so we found that we would not have the appropriate information until our utility billing software was converted. Given the short timeline between the Work Session and Truth in Taxation Hearing, to the extent practical if the Council could forward questions requiring staff research and analysis to myself or Michelle prior to the Work Session it would be appreciated. Requested Action 1. Provided for discussion and/or direction \\Earth\Finance\Community Services Director\Budget\2004\11-12"'()3 Memo to Council RE Budget Discussion.doc . . Enclosure #1 . July 27, 2003 Special City Council Work Session PowerPoint Presentation . . Arden Hills Special City Council Work Session: 3 ",H"b!,L::f,-, MaYd'rB~~erl~~p;Iik;,9wSki '<;---.''10<i:i.,.'::'<.:::;;'" "r :'I ;; clbuh,Cii r;,emb~e}~ ," ,y,. ,,,,.J ._",_.",,",. _"'-,. '. ".,:.". ,;;,ce- '4;1;;, David:Grant, Brenda Holden, .d%,.:.,.."",,".^~ Gregg Larson, and Lois Rem City VisIon A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable City in which to live, work, and play. . 2004 Preliminary BudQet Presentation .," ," '~--~\IH~-'> '>';"J1}' ,',' ""1)')5' 2004 Operating Bu&:get Highlights 'ii!;>.::Rii1:/:"l!!;H:;:"---;-:-iiU, 200", C~pit~IBbdJ~t ;Hi9tfl~ht~ .,.. -,' -I' ',,, '-'-' ,N ',"',- ^;J:L" "'i:; "~v Budget Exercises 4. Things to be done . 1 . . )> Outline factors,elflg the 2004 Budget and Ci,b~ni~~5UPriorities - CO~Rletw~ . .... ,," ii,'l'lf 'lfillf i" )> Int~rrifll ,,,,~vel<~r!m~htran~"Ate~~nt~tidn'llof th 'I ". ." "".K,lA':" ..... t' t'" ',," !j . e" nlenm""l.yRul'TllnlS ra or'S"'''''''' h,' Recommended.z,QQ~J3udget )> Set Maximum Levy in September )> December Truth in Taxation Hearing )> 'Adopt Final Budget by December 31,2003 . OperatinQ BudQet HiQhliQhts - General Fund ;, Revenue - Incorp jj~j'1,9oo, or 3% increase in the P~gBlillt'ta~IElvy. ;, R~v~nue f'~t~t"'.A;\~,Ql al?pr~xi"?a~El\r $,VlO;OQO ehm,nate~,' ,., .ff i \, le< ii. II' J <, General Note,""' Revehbe~ and ej(pen~itJ~es' associated withr"'9~eatiol'l.are moved from the Program Fund to the'Gelleral Fund ;, General Note - Annual review of salary allocation redirected salary expenses to enterprise and special revenue funds where appropriate 2 , . OperatinQ BudQet HiQhliQhts - General Fund ~ Expenditures - 0% Ii' ) for Fire Protection Expenditures - ~,1l4~i'~!:Ii!.<lli.!lJor Sheriff's Contract ":;: "'i'>"'G -";jY'~'h>,-'\_,""::::::_"/ 'jL; _ _ _:< --:'{"<"'+l: EXPfiri~it~~~s:~ 3~lsa~~ in~frE!~~~f~r b~rgDj~ing anc:f!non-barg!!Unlngemplbydds' ,.,.,.i>~. 'b.,1 <+ ~ Expenditures -'12%..i.o.crJ:l.ase in property and liability insurance premiums ~ Expenditures -13% premium increase for health/dental insurance . OperatinQ BudQet HiQhliQhts - General Fund Total Monthly Premium % :~ange'l l , i City Monthly Contribution 0/0 Change City Health Insurance.Jl :11H;-,~: .f!mily Health and Dental 002 2003 2004 'I$S65,53 $649.49 $727.18 14.85% l1,~6o/"", 'jt ___ $820.98 1f.~0% 1;0+ , " .,' ",', " .;: ff, i \",_,' ';;, "'; ,1 ,'i _ _; ';h,1 :f Hi: Employer I EmjJloyeel Cost SpliU . '0 ";'1 '$400.00 $412.00 $424,00 3.00% 2.91 % $462.00 8.96% Employee Monthly Cost 0/0 Change $165.53 $237.49 $303.t8 $358.98 43.47% 27.66% 18.40% . 3 . OperatinQ BudQet HiQhliQhts - General Fund He Emp] Mou Little Canada Circle Pines St. Paul Park Wayzata Afton Mahtomedi Arden Hills 594.55 582.81 525.00 525.00 525.00 522,15 490.30 445.00 424.00 . . OperatinQ BudQet HiQhliQhts General Fund }> Expenditures ...:." in transfer to the muniCipal!_(:J";~f!d,',.bllildings fund. .,.. ,....',..'x,..,.... }> Exp~ndilU{~.s:f3eli!e~al clu nlpo,p~rtipn of the",2QP4.PN!P PFojeGl! !ii".om i': I. f 'j\ !,,\:. :', /' !;\ ;:. '\j;\ ::; :( ./- ';'. '-. ,,-; }> ExpenClfture$:....EleCtibnAtel~tedeX'penses including adc:fltionaLcompensation for election judges. }> Expenditures - Reduction in expenses associated with the elimination of certain memberships 4 , . Operatinq Budqet Hiqhliqhts - Special Revenue Funds General Notes - MI e transfer of funds where appropriate.,:,:,;,.,. Community ServfcesPl.ind'~ . ':'~:~~~~!1;~t~~~~~}~r:f;i~:~~~~f rfdIJ ~ Program.EuIJCJ.,r.k... . ... )\,'lcL". ...odi .:. Eliminated with the move of recreation to the General Fund'';jl1:ilh;;,:"" Cable TV Fund .:. Additional salary allocated to the fund ~ TCAAP Fund .:. Activity within this fund is reimbursed through the interim development agreement . Operatinq Budqet Hiqhliqhts - Enterprise Funds Water and Sanl Funds .:. Currently in theJ?~~cE!!>!>of completing a rate analysis based~dW'arec(frfrrrlendation from the 2002 audit........,' ". ' ., "T "'r ...,r """, '^_,,~__,_.i;_;/:_ iI', ",)~ '1\",,,' _~-i;~_ i ,1:"_,,,;,:::: -j [. " SUrfa~~Jt.1{~f~rNl~n~agemen~..lj1jg .:. Low fund b~!~nce .:. New MPCA permit'and regulatory requirements require increased operating and capital costs for storm sewer maintenance and improvements .:. Rate increase will be likely . 5 . 2004 Capital BudClet HiClhliqhts - Administration and Technoloqv ~ Maintenance ~ cPlltilJu~tJ ilive~tmerit iricomputer " y~):, Tn:, F __r!:;" .. \:-' '^, jlf ;.: .. hardWare Cllid softWare 'I" jm~~,. ' ,', --I-,,~ <He"!>.,, ~ Implementation of document imaging ~ Purchase new inspections vehicle . . 2004 Capital Budqet HiqhliQhts - Infrastructure ~ 2004 PMP Proj neighborhood.~ . "~ ~ Highway 96rreceTIstructioncost st)aring "/""-;':1:,:;'':-, :--i :_,.,' - \',., :'::[:'-''''>: F I", N_ ,,<> ~ Street sign replacement 1(. ,,~ .., ~ · ~ Sanitary sewer line testing and rehab ~ SCADA system installation ~ Drainage I Pond maintenance 6 . 2004 Capital BudQet Hiqhliqhts - Parks and Trails ~ Perry Park Field I . ,..ii':' - $55,000 ~ Perry Park Pavil'9Jriili!ln~;'~Ilr,mi,1l9 House. $350000 '", 'if ~ 6Sfi~t."ed.'.1~bq~,'" .'e.. .!~. i ,1Ull~b~IJhL f, J....,rt~... ~~. , ", ,. ~Gi. .", ,.. lii Ji m .," .") Pari(. Fun~ IS'~S fed at $~osel;/'~&"i' .d., , .~ .' ' ~ Cleveland trail~'l(te,g~Q!lJrClm County Road E2 to the New Brighton bridge - Uses existing fund balance from TIF District #3 ~ County Road E Bridge and Trail Project - Utilizes MSA Construction Funds . Cleveland Avenue Proposed Trail i 1~~~'~lri~J~ ~~.+~];.i.i~'~t!i 'i \ ,. ! I L) 1!11=Jd~:'/\~~,~2~~ -,- - <-7 !,Lu-j:rrlJifec h 1,;:;;11' f'''.i''!'''~ ,. u'.=m__ 18""': ~t-J'- r: ';" :'':::~' ,--, r'i~~Ji ,i ;l/J i 1[. ~ilJ ...~f~;:~ /J~fCi '-- -;- Nr" ,I ,dlEXISTINI ~MC'~~1",.JlJ' 1./_ -... ' ';;t C11 'ED......jiAMI'L~~:-;- !r--....J ~ i r, I j I, : '0'; I~ i I" IUD ll,,::";==:=:r<"'-->o ~>_'_---- . Ii . '---... 'II' '9 C--~D 1 ! - -ii' "- '~~~~:;~~ED CLE~ELANDAVENJE ~~AI~ I --~- - ~ PROPOSED TRAIL LOCATlON~ I URS ..""" ~HIu.s __0'___ . 7 . Cleveland Trail Cost Estimate · 10' wide bituminous trail: $15,400 · Grading/Restoration: $18,000 · Total Estimated Project Cost: $33,400 . Co.Rd. E Trail Location I "r - ~:.j K5iFt~- I .....<T i I I '~j - _ ,~~~,~~- -~11;f,-~~-=:~=:~~~~LJ .J I T -----~, ',;_',1," d:: -"_c~~~-~~ .......~w._ Jill- 11 I 'III t _ I 1GI__---";O I :;.:;::: 1--rAt iJ' c '" I ill: i i ) i : n_.: -;-- --".~ H c:: ~ L'J I I IC~ L I 1 r'1 I :.:;a__ - I I r-~_ 'u , "' "'''"'"" N" i _ "1'fP I '"' --~=1_ X_SEcncw .~ I l :ft r f7="''''-~ ~\:-o~~;:lc"'r=c~!~1 L'e TJ.,e ~: ; J ;CJJ1:llin~ ~ 1~~~_jfY.~:zJ~ _ p -"r~ c~' ~~~, l'r~-\ ~.,/ " I~I' '1IQ" ,1\1(\ \~ PAl!!( f\PdqJqlC;"~l~l ;. 1\: : .1' ; '~\\ ~\ ,I I, ,di" ',CJ I 1-~\\\ ' , ,(I "E fu~.- I 'Ta;lJREi I ;, t <:> ~,.Ihc.1 \\ ii I:.f(,." Q(iL c_ ui'lflf1rj\ I RI _ ,. '!.-____;!:l/';,'~ I\I';/!} ~ \ I I I II 1 9 )(/ '1.).---'\ \, \ 'y----_ (? . iE', I, :~--ilt;;~~C\,".\\\(\~/~df\ 1,"':1 9J i -g': \\, ,Ill (/ t -.:=---_I:'t:::-'r"-L)~ \,\\',.-- \ ,\ 1-<01 ; Lr - II '1/,/ I I, _ ; URS ~:@ ~ PROPOSED TRAil LOCAT10N~7 I -~ ~Hnls '-""'Tl"='..... /2 . 8 . Existing Conditions · Co. Rd. E (East side of TH51 Bridge). . Co. Rd. E Trail Cost Estimate · 8' wide bituminous trail: $15,500 · Bridge Reconfiguration: $77,500 · Grading/Restoration: $22,500 · Estimated Total:$115,500 11/11/2003 . 9 . . . Bud~etarv Exercises Memberships " criptions ,,'lllillliii ~ Objective: P'~~~Jltla~~it~"Council the oRpottuQity to do a cost/bE\pefit analysis ~hY:!~istingmemf!Mrshlp&'1 *...~ $!i m ,,;"3,,;:, C',' JiL,,)i'1'd,,;i J, hiL 1" JlL"/tc;lli""i' ,11, Engineering 'ervices ' ~ Objective: Evaluate the provision of civil engineering services from a cost and service delivery perspective. BudQetarv Exercises - EnQineerinq ~ Analysis: Eva invoices for 2 a1egorize engineering Exp;en~e1Pa~g~~izatio!, Functi\lOs tha\could be.,Mtformedby house civil engineer..., Functions that would requlrl',.continued contracting' 2001-2002 .~ /, .1\1. era!,!!, $ 13(740..} $ 65,551 $197,293 . Contracted expenses are highly dependent on miscellaneous project survey costs and the scope of various pavement management projects 10 . Budaetarv Exercises - En~ineerinq ~ . t of hiring an in- Expense ,\ -it"::,! Sala.!:y\.alilg\.Beoe(lts ;/ ,; Z\, '}".:;..: Suppli6S, iiai&in!'1t, initial Equipment and'~ilJ::~.'3!lquireinents TOTAL: Cost Estimate . The recurring annual axpenses for the position are estllTlilted at $85,000. This is due to a decrease In ongoing equlpmElnt and software needs beyond the first year. . Bud~etarv Exercises - Enaineerinq ~ Analysis: Oullin for service vs. and cons of contracting -house civil engineer Contract Service In-house Civil Engineer ""., Pros \ "Pros.' . '.' > Beneh'~trengthlra;;jj;xpertis~I'ir ~ Re~~ JXp~nse1l 'I,. > F~mili~ritywft~l~talfiarid ': ,: pof~ntilo~tP~un!reas"~~ community . ". '.'. > Higher customer service '</", Cons > Expense > Lack of immediate service > Possible conflict of interest Cons > Performance dependent on particular individual . 11 . . . ThinQs to be Done ~ Follow up on Coun , erating and capital budgets and budgetq~~~E!rcises, /../y."C>....,". j 1hhin01't&~iRhw" IT, ''."' ',,', "'"""!Iil .,,' "1f' ]"'r'" -, ~ ~l~s~ of fun~ b~I~Mc~~r~tai1~"earirg~/or the varil'luS'funds ie',." ,',",1,1., , .,,,L JL,..."",J[" "" &111!;\1 L1nhi:H1\ ,,,'t,""',...~...." ~ Follow up on budgetary exercises ~ Comprehensive Capital Improvement Program providing detail on specific projects 12 . . Enclosure #2 2004 Budget: Revenue Summary and Detail . CITY OF ARDEN HILLS SUMMARY COMPARISON OF REVENUE WITH REVENUE OF PRIOR YEARS . 2004 BUDGET ,> '>2001>>> .....-........,.. . '",'icl~~iY ..... ......,. GENERAL FUND Property Taxes 2,028,421 1,950,497 2,106,810 2,104,310 2,179,192 Licenses and Permits 493,771 299,720 340,350 340,735 360,100 Intergovernmental Revenue 346,538 202,990 135,105 74,549 75,179 Charges for Services 141,707 151,984 131,110 132,115 139,620 Fines and Forfeits 31,193 41,782 28,600 28,860 29,600 Interest Income 28,316 12,400 8,000 8,000 8,000 Miscellaneous 84,610 80,935 35,875 46,460 50,250 Other I nternat Revenue 31,500 32,300 33,000 33,000 33,990 Other Financing Uses 51,583 52,950 559,905 559,905 42,000 Total General Fnnd 3,237,639 2,825,558 3,378,755 3,327,934 2,917,931 SPECIAL REVENUE FUNDS Community Services Fund 96,781 62,429 61,000 58,950 70,800 Program Fund 178,483 84,945 142,735 142,735 0 Park Fund 58,213 67,691 20,000 20,000 62,000 Cable TV Fund 67,230 60,913 54,600 54,600 54,600 TCAAP Fond 14,022 146,489 550,000 580,510 372,000 Risk Management Fnnd 57,704 29,803 26,000 29,305 26,000 EDA General Activities Fund 42,070 29,906 30,250 30,250 30,000 EDA Business Revolving Fund 26,106 25,348 16,875 18,878 2,500 EDA TIF mst #1 0 0 0 0 0 . EDA TlF mst #2 491,252 329,600 340,000 340,000 338,450 EDA T1F mst #3 45,125 40,135 40,200 40,200 40,200 Total Special Revenue Funds 1,076,986 877,259 1,281,660 1,315,428 996,550 DEBT SERVICE FUNDS Advance Refunding Bonds 4,974 225 0 0 0 GO TlF Bonds of 1998 205,684 286,312 285,093 285,093 288,450 Total Debt Service Funds 210,658 286,537 285,093 285,093 288,450 CAPITAL PROJECTS FUNDS Municipal Land and Buildings 438,060 18,846 174,500 174,500 90,938 Non-Assessible Road Improvements 90,149 55,257 680,000 680,000 143,328 Capital Equipment Fund 9,783 5,383 4,000 4,000 4,000 Public Safety Capital Equipment Fnnd 88,835 45,309 51,000 51,000 55,000 Permanent Improvement Revolving Fund 718,594 504,819 1,015,600 1,175,600 384,000 Total Capital Projects Funds 1,345,421 629,614 1,925,100 2,085,100 677,266 Total Governmental Funds 5,870,704 4,618,968 6,870,608 7,013,555 4,880,197 ENTERPRISE FUNDS Water Utility 1,300,638 1,032,374 1,188,750 1,188,750 1,211 ,450 Sanitary Sewer Utility 1,089,253 974,979 1,089,700 1,089,700 1,069,700 Recycling 77,777 64,720 65,448 65,448 64,450 Surface Water Management 218,717 230,291 198,100 198,100 198,100 Total Enterprise Funds 2,686,385 2,302,364 2,541,998 2,541,998 2,543,700 GRAND TOTAL 8,557,089 6,921,332 9,412,606 9,555,553 7,423,897 . CITY OF ARDEN HILLS COMPARISON OF GENERAL FUND REVENUE WITH PRIOR YEARS 2004 BUDGET Page 1 . GENERAL FUNDS: 3\010 General Tax Levy 1,920,000 31020 Delinquent Property Taxes 7,500 31030 Mobile Homes 5,000 31040 Fiscal Disparities 171,810 3\920 Forfeited Tax Sales 0 Total Taxes 2,104,310 Licenses and Permits 32110 Liquor, On Sale & Sunday 32,850 32,900 32,900 25,020 32,900 32111 Liquor, Off Sale 600 350 400 400 400 32160 Contractors 4,982 3,360 4,500 2,490 4,500 32180 Business Licenses 13,004 12,685 13,000 12,465 13,000 32190 Sign Permits 1,450 1,020 1,200 1,250 1,200 32210 Plan Review & Bldg Pennits 210,365 142,531 160,000 150,000 165,000 32211 Permit Penalty Fce 0 0 0 0 0 32215 Plan Check Fee 103,657 49,444 65,000 67,920 70,000 32220 Heating Permits 75,891 17,893 25,000 24,655 30,000 32230 Plumhing Permits 16,258 9,212 9,000 7,320 10,000 32240 Dog Registration 2,502 2,104 2,500 1,670 500 32245 Cat Registration 242 176 250 185 200 32260 Electrical Permits 25,115 20,691 20,000 40,945 25,000 32275 Fire Suppression Permit 6,296 6,331 6,000 5,165 6,400 32278 Fire Permit Plan Che<k Fee 559 1,023 600 1,250 1,000 Total Licenses & Perrriits 493,771 299,720 340,350 340,735 360,100 Inter20vernmental Revenue . 33401 Local Government Aid (LGA) 10,242 11,729 5,865 0 0 33402 HSTD & A G Credit Aid (HACA 99,994 0 0 0 0 33403 MFG Homc HACA 5,183 0 0 0 0 33410 MN Homestead Credit 0 117,645 57,500 0 0 334]9 MSA-Maintenance 62,271 68,149 69,150 71,959 70,000 33420 Firemen's Relief 163,574 0 0 0 0 33422 Acquired Property Rental 95 288 0 0 0 33480 State PERA Aid 5,179 5,179 2,590 2,590 5,179 33500 Met Council Planning Grant 0 0 0 0 0 33611 Aggregate Tax Distribution 0 0 0 0 0 Total Intergov Revenue 346,538 202,990 135,105 74,549 75,179 Char!!es for Service 34100 General Government Fees 2,544 1,067 1,500 1,250 1,500 34103 Plat & Other Fees 5,135 8,424 5,000 5,925 6,000 34120 Water Tower Antenna Rentals 44,844 47,913 45,620 45,125 45,620 34130 City Hall Facility Rentals 0 2,000 0 0 0 34202 False Alarms 5,550 5,850 4,000 5,550 5,500 34206 Dog Impound Fees 377 385 400 225 400 34408 Reimb of Dis Tree Removal 0 575 0 0 0 34730 Summer Playground Fees 5,975 5,346 5,500 5,500 5,550 34740 Summer Trip Fees 735 508 500 500 500 34780 Park Facility Rental Fees \,720 1,248 1,800 1,250 1,500 34781 Adult Programs 296 132 250 250 250 34782 Youth Programs 33,619 38,595 26,040 26,040 33,000 34785 Adult Softball 20,330 21,250 21,000 21,000 20,500 34790 After School Programs 18,284 17,418 18,000 18,000 18,000 . 34791 Special Events Program 2,298 1,273 1,500 1,500 1,300 Total Chgs for Services 141,707 151,984 131,110 132,115 139,620 }lDes & Forfeits 35110 Hwy Patrol Fines 3,500 1,643 1,600 1,235 1,600 35130 DWI Forfeitures 1,750 2,081 1,000 750 1,000 35140 Violations Bureau 25,943 38,058 26,000 26,875 27,000 Total Fines & Forfeits 31,193 41,782 28,600 28,860 29,600 CITY OF ARDEN HILLS COMPARISON OF GENERAL FUND REVENUE WITH PRIOR YEARS 2004 BUDGET Miscellaneous 36202 State Building Code Surcharges 36203 City Bldg Code Surcharges 36210 Interest Income 36230 Contrihutions 36260 Group Liability Ins Dividend 36270 Miscellaneous Reimbursements 36271 Fire Inspect Reimb LJFD 36274 Developers Escrow 36275 Priv Street Light Reimbursment 36990 Sale of Equipment Total Miscellaneous Other Internal Revenue 38400 Building Rent Total Other Revenue Other Financine Uses 39230 Operating Transfer from 225 39233 Operating Transfer from 501 39235 Operating Transfer from 411 39236 Operating Transfer from 412 Total Transfers GENERAL FUND TOTAL Page 2 . 31,500 31,500 32,300 33,000 33,000 32,300 33,000 33,000 0 0 0 0 524,155 524,155 26,310 0 0 26,640 35,750 35,750 52,950 559,905 559,905 2,825,558 3,378,755 3,327,934 42,000 o o o 42,000 2,917,931 33,990 33,990 o o o 51,583 51,583 3,237,639 . . CITY OF ARDEN HILLS COMPARISON OF SPECIAL FUND REVENUE WITH PRIOR YEARS 2004 BUDGET Page . ...~~~......... /2M2/ 2lio;3 2M3)> . ......... . ".0..0.__- ...-..". .........-............. Aiilijltii4 H $~W . SPECIAL F1JNDS: "'~~*iiln> t .'.., ....,'. .A~\iat> Community Services Fund No. 225 36210 Interest Income 7,598 2,581 1,000 1,000 800 36230 Coutributions 89,183 59,848 60,000 57,950 70,000 TOTAL 96,781 62,429 61,000 58,950 70,800 Prol!ram Fund No. 226 34730 Summer Playground Fees 5,975 5,346 5,500 5,500 0 34740 Summer Trip Fees 735 508 500 500 0 34781 Adult Programs 296 132 250 250 0 34782 Youth Programs 33,619 38,595 26,040 26,040 0 34785 Adult Softball 20,330 21,250 21,000 21,000 0 34790 Mter School Prgrams 18,284 17,418 18,000 18,000 0 34791 Special Events Program 2,298 1,273 1,500 1,500 0 36210 Interest Income 0 0 0 0 0 36230 Coutributions 0 355 0 0 0 36270 Mise Reimbnrsements 824 68 0 0 0 39101 Operating Transfer from 101 0 0 33,945 33,945 0 39230 Operating Transfer from 225 96,122 0 36,000 36,000 0 TOTAL 178,483 84,945 142,735 142,735 0 Park Fund No. 227 33130 CDBG 20,005 0 0 0 0 33440 DNR Recreational Grant 0 0 0 0 0 36210 Interest Income 33,381 20,886 17,000 17,000 17,000 . 36230 Contributions 0 23,000 3,000 3,000 3,000 36235 Park Dedication Fees 4,827 23,805 0 0 0 36270 Miscellaueous Reimbursements 0 0 0 0 0 39101 Oper Transfer from 101 0 0 0 0 42,000 TOTAL 58,213 67,691 20,000 20,000 62,000 Cable TV Fund No. 228 36210 InterestIncome 11 ,033 8,366 6,000 6,000 6,000 36220 Mise Eqnipment Grant 0 0 0 0 0 36230 Franchise Fees 56,197 52,547 48,600 48,600 48,600 TOTAL 67,230 60,913 54,600 54,600 54,600 TCAAP Fund No. 229 33500 Met Council Planning Grant 0 36,341 0 30,510 0 36210 Interest Income 14,022 10,148 10,000 10,000 8,000 36272 TCAAP Develop Reimb-CRR 0 100,000 540,000 540,000 364,000 39101 Operating Transfer From 101 0 0 0 0 0 39230 Operating Transfer From 225 0 0 0 0 0 39233 Operating Transfer From 501 0 0 0 0 0 TOTAL 14,022 146,489 550,000 580,510 372,000 Risk Manal!ement Fund No. 230 36210 Interest Income 11 ,285 7,364 6,000 6,000 6,000 36260 Group Liability Ins Dividend 20,621 20,750 20,000 20,000 20,000 36265 Liability Ins Loss Proceeds 25,798 1,689 0 3,305 0 36267 BCBS Health Ins Refund 0 0 0 0 0 . TOTAL 57,704 29,803 26,000 29,305 26,000 CITY OF ARDEN HILLS COMPARISON OF SPECIAL FUND REVENUE WITH PRIOR YEARS 2004 BUDGET Page ..........~~~......... · H'ZM'ZH: ~k~f . . .0.....0............-. SPECIAL FUNDS: ..0 ActuaJ...... · A~t.~I+ EDA General Activities Fund No. 701 36210 Interest Income 623 213 250 250 0 31059 Tax Increment Excess Current 41,447 29,693 30,000 30,000 30,000 TOTAL 42,070 29,906 30,250 30,250 30,000 EDA Business Revolving Loan Fund No. 702 36205 DTED Loan Principal Payments 20,183 20,797 14,215 15,538 0 36210 Investment Interest Earnings 4,543 3,785 2,500 2,500 2,500 36215 DTED Loan Interest Payments 1,380 766 160 840 0 TOTAL 26,106 25,348 16,875 18,878 2,500 EDA TlF Dist #1-RL Housing Fund No. 703 31052 3C Tax Increment 0 0 0 0 0 36210 Investment Interest Income 0 0 0 0 0 TOTAL 0 0 0 0 0 EDA TIF Dist #2-RL Office Fnnd No. 704 31051 4C Tax Increment 491,196 329,636 340,000 340,000 338,450 33610 Ramsey County Aid 0 0 0 0 0 36210 Investment Interest Earniugs 56 -36 0 0 0 36990 Sale of Equipment 0 0 0 0 0 39310 Bond Proceeds 0 0 0 0 0 TOTAL 491,252 329,600 340,000 340,000 338,450 EDA TIF Dist #3-Cottage Villas Fund No.705 31053 2H Tax Increment 42,332 38,277 39,000 39,000 39,000 36210 IntcrestIncome 2,793 1,858 1,200 1,200 1,200 . TOTAL 45,125 40,135 40,200 40,200 40,200 TOTAL SPECIAL REVENUE FUNDS 898,503 792,314 1,138,925 1,172,693 996,550 . . . . CITY OF ARDEN HILLS COMPARISON OF DEBT SERVICE FUND REVENUE WITH PRIOR YEARS 2004 BUDGET DEBT SERVICE FUNDS: Advance Refundine Bond Fund No. 315 31900 Penalties and Interest 36100 Special Assessments 36210 Interest Income Total GO TI Bonds of 1998 Fund No. 325 36210 Investment Interest Income 39240 Transfer from EDA #704 Total TOTAL DEBT SERVICE FUNDS ::mot .-,.--.-,. ........... .Actuil.1 :2002 ............ Act@) '...0. .0......... >2: M< ..."....... .'-.-.................... "#<IP~~H :~~~~:.:..... Em? o 285,093 285,093 285,093 ~~<<~ fi'9ffli~~ o o o o o o o o 0 10 0 96 66 0 4,878 149 0 4,974 225 0 16 -3 0 205,668 286,315 285,093 205,684 286,312 285,093 210,658 286,537 285,093 o 288,450 288,450 288,450 CITY OF ARDEN HILLS COMPARISON OF CAPITAL FUND REVENUE WITH PRIOR YEARS 2004 BUDGET /,niZooiH..... .. .._---.-.. .............. . . ',.,. . . - . . - . . , . CAPITAL PROJECT FUNDS:), :AdiijiJH/ .. ......... Municipal Land and Buildine Fund No. 408 36210 Interest Iucome 36270 Miscellaneous Reimbursement 39101 Operatiug Trausfer from 101 39233 Operatiug Trausfer from 501 39237 Operating Transfer from 315 39238 Operating Transfer from 228 Total Non-Assessable Road Imp Fund No. 409 33418 MSA Construction 36210 InterestIncome Total CaDital EquiDment Fund No, 411 36210 Interest Income 39101 Operating Transfer from 101 Total 23,564 746 313,750 o 100,000 o 438,060 o 90,149 90,149 9,783 o 9,783 Pnblic Safety Capital EquiDment Fund No. 412 36210 Interest Income 24,754 39101 Operating Transfer from 101 0 39230 Operating Transfer from 225 64,081 Total 88,835 Permanent ImDrovement Revolvine Fund No. 501 31020 Deliquent Property Taxes 31030 Mobile Home Tax 31900 Penalties and Interest 31920 Forfeited Tax Sales 33610 County Aid-Streets 33640 New Brighton Stowe Recon Rein 33650 RCWD Ponding Grant 36100 Special Assessments 36210 Interest Income 36211 Interfund Loan Interest Pymnt 39101 Operating Transfer from 101 39229 Operating Transfer from 601 39234 Operating Transfer from 604 39242 Operating Transfer from 409 Total TOTAL CAPITAL PROJECTS FUNDS o o 431 1,170 o o o 102,489 424,504 40,000 150,000 o o o 718,594 1,345,421 2lill2 .-...-.-...-.......... A#ii~i -3,625 o o o 22,471 o 18,846 o 55,257 55,257 5,383 o 5,383 15,282 o 30,027 45,309 o o 46 o o o o 70,828 292,535 18,575 122,835 o o o 504,819 629,614 H::iIl(}3/ ..."",. .......-..- A~~p~@.H 4,500 o 170,000 o o o 174,500 630,000 50,000 680,000 4,000 o 4,000 12,000 15,000 24,000 51,000 o o 100 500 o o o 125,000 250,000 10,000 o o o 630,000 1,015,600 1,925,100 I@J 4,500 o 170,000 o o o 174,500 630,000 50,000 680,000 4,000 o 4,000 12,000 15,000 24,000 51,000 o o 100 500 o o o 285,000 250,000 10,000 o o o 630,000 1,175,600 2,085,100 . o o 90,938 o o o 90,938 98,328 45,000 143,328 4,000 o 4,000 12,000 15,000 . 28,000 55,000 o o o o o o o 259,000 115,000 10,000 o o o o 384,000 677,266 . . . . CITY OF ARDEN HILLS COMPARISON OF ENTERPRISE FUND REVENUE WITH PRIOR YEARS 2004 BUDGET ENTERPRISE FUNDS: Water Utility Fund No. 601 31900 Penalties & Interest 32270 Permit Fees 33130 CDBG 36196 Spec Ass Del Utility #0046 36210 Interest Income 36270 Miscellaneous Reimbursements 36990 Sale of Equipment 37100 Water Billings 37110 Standby Charges 37120 Late Charges 37130 MDH Water Test Fee 37140 Sales Tax 37170 Hydrant Rental 37180 Meter Deposits 37190 Water Meter Upgrade SVC Chg Total Sewer Utility Fund No. 602 31900 Penalties & Interest 32280 Permit Fees 33630 MCES Inflow & Infiltration Gra 36196 Spec Ass Del Utility #0046 36210 Interest Income 36270 Miscellaneous Reimbursements 36990 Sale of Equipment 37120 Late Charges 37200 Sanitary Sewer Billings 37271 SAC Charges 37280 MCES Current Value Credit Total Recvclin!! Fund No. 603 31900 Penalties & Interest 33620 County Aid - Reeycliug 36199 Recycling Service Fcc 36210 Interest Income Total SWM Billin!!s No. 604 36210 luterest Income 37120 Late Charges 37300 SWM Billings Total TOTAL ENTERPRISE FUNDS 2Mi> ........... Adni!.I<. 114 3,689 51,304 10,664 72,184 664 11,700 984,332 133,894 2,853 12,891 14,427 185 1,702 35 1,300,638 114 560 5,000 10,664 81,886 256 1,890 2,994 967,889 18,000 o 1,089,253 131 19,418 54,423 3,805 77,777 28,096 645 189,976 218,717 2,686,385 2M2> .-"........ ............ d....__.. Act~~]n 449 833 o 18,192 55,818 o 4,800 761,837 152,854 7,110 14,115 14,306 o 1,430 630 1,032,374 449 350 o 18,192 57,343 o 4,800 5,503 845,142 43,200 o 974,979 121 18,891 43,996 1,712 64,720 21,754 1,306 207,231 230,291 2,302,364 >lO()3< ....... ., .. ............ ......---- MAA@) 200 1,500 o 9,000 35,000 300 o 975,000 134,000 5,000 13,200 14,500 300 500 250 1,188,750 200 500 o 9,000 40,000 o o 5,000 1,01 0,000 25,000 o 1,089,700 100 18,848 45,000 1,500 65,448 7,500 600 190,000 198,100 2,541,998 2M3) $#i> 200 1,500 o 9,000 35,000 300 o 975,000 134,000 5,000 13,200 14,500 300 500 250 1,188,750 200 500 o 9,000 40,000 o o 5,000 1,010,000 25,000 o 1,089,700 100 18,848 45,000 1,500 65,448 7,500 600 190,000 198,100 2,541,998 200 1,500 o 9,000 35,000 o o 980,000 150,000 5,000 15,000 15,000 o 500 250 1,211,450 200 500 o 9,000 40,000 o o 5,000 1,015,000 o o 1,069,700 100 18,850 45,000 500 64,450 7,500 600 190,000 198,100 2,543,700 . Enclosure #3 . 2004 Budget: Expenditure Summary and Detail . ------------- CITY OF ARDEN lULLS SUMMARY COMPARISON OF EXPENDITURES WITH EXPENDITURES OF PRIOR YEARS 2004 BUDGET . ..2 .,... .,... , · )2oot< ~*] . ..... ....OOy<,.,.. . .. ............ . . ........ . ..... .. .. ., ".". . .. ............. -.--.,---- '. A<<IiW< . . ji@,,~l> GENERAL FUND Mayor & Council 123,114 112,720 94,285 95,555 96,670 Elections 252 32,860 850 950 16,176 Administrative Office 354,460 379,696 319,635 352,544 357,540 Legal 65,614 59,129 66,000 55,650 68,000 Planning & Zoning 71,477 76,051 107,770 112,756 94,880 Government Bldgs. 38,859 40,273 26,845 29,965 32,838 City Hall 72,718 92,688 83,505 108,885 104,988 Police & Animal Control 637,102 647,155 685,356 686,800 707,797 Fire Protection 392,241 243,899 238,550 241,445 219,736 Protective Inspections 129,167 171,750 176,145 166,220 203,284 Street Maintenance 339,959 393,925 989,600 982,607 417,768 Park Maintenance 373,267 311 ,659 298,060 302,570 292,076 Recreation 0 0 0 0 158,240 Economic Development 14,884 16,503 0 0 0 Operating Transfers Out 463,750 122,835 185,000 185,000 147,938 Total General Fund 3,076,864 2,701,143 3,271,601 3,320,947 2,917,931 SPECIAL FUNDS Community Services Fund 160,203 100,089 60,000 60,000 70,000 Program Fund 173,184 156,043 142,735 141,320 0 Park Fund 52,328 62,108 100,000 100,000 350,000 Cable TV Fuud 17,785 25,239 27,313 27,900 54,591 . TCAAP Fund 2,754 144,886 550,370 535,033 363,884 Risk Management Fund 25,948 15,059 9,000 9,000 9,000 EDA General Activities Fund 40,130 29,821 30,590 23,545 33,639 EDA TlF Dist #2 208,812 288,624 339,595 338,320 342,450 EDA TIF Dist #3 0 0 0 0 0 Total Special Funds 347,757 565,737 1,056,868 1,033,798 1,153,564 DEBT SERVICE FUNDS Advance Ref. Bonds or85 100,000 22,471 0 0 0 GO Tax Increment Bonds 1998A 205,668 286,315 285,093 288,293 288,450 Total Debt Service Funds 305,668 308,786 285,093 288,293 288,450 CAPlT AL PROJECT FUNDS Muuicipal Land & Bldgs. 2,939,590 62,466 262,000 264,920 0 Non-Assessable Road Imp. 12,800 0 630,000 630,000 200,000 Capital Equipment 0 26,310 0 0 0 Public Safety Capital Equipment 51,583 26,640 30,000 30,000 54,830 Perm Imp. Revolving (PIR) -30,474 181,612 1,845,430 1,845,430 2,170,636 Total Capital Project Funds 2,973,499 297,028 2,767,430 2,770,350 2,425,466 Total Governmental Funds 6,703,788 3,872,694 7,380,992 7,413,388 6,785,411 ENTERPRISE FUNDS Water Utility 1,022,143 935,375 1,077,415 1,033,201 1,047,677 Water Utility-CII Meter Replace 1,127 0 0 0 0 . Water Utility-Res Meter Replace 405,473 44,668 0 0 0 Sanitary Sewer Utility 1,003,920 1,033,349 1 ,340,465 1,308,069 1,078,057 Recycling 66,968 79,030 75,125 75,390 75,586 Surface Water Management 60,103 85,299 672,625 669,800 190,599 Total Enterprise Funds 2,559,734 2,177,721 3,165,630 3,086,460 2,391,919 TOTAL ALL FUNDS 9,263,522 6,050,415 10,546,622 10,499,848 9,177,330 --------------- CITY OF ARDEN HILLS 2004 BUDGET . ACCOUNT DESCRIPTION PERSONAL SERVICES 41060 Council Salaries 16,320 16,320 16,320 16,320 16,320 41220 Fica Expense 1,248 1,249 1,410 1,410 1,250 Sub-Total 17,568 17,569 17,730 17,730 17,570 SUPPLIES 42010 Office Supplies/Accessories 826 1,178 900 1,200 1,300 42020 CopierlPaper Expense 893 800 1,000 1,000 1,050 42030 Printed Forms 400 1,142 750 650 750 Sub-Total 2,119 3,120 2,650 2,850 3,100 OTHER SERVICES & CHARGES 43070 Prof Svcs-Management Fees 4,907 16,860 3,500 3,600 4,000 43110 Recording Secretary Fees 4,337 4,648 4,500 4,100 4,700 43220 Postage-General 1,800 2,239 1,900 2,000 2,500 43224 Postage-Newsletter 4,276 4,828 5,000 4,700 5,000 43240 Delivery Service 0 71 0 0 100 43510 Legal Notices Pnblishing 2,348 1,944 2,000 1,250 2,000 43550 Newsletter Letter Printing 6,161 7,680 7,200 7,230 8,000 . 43552 Newsletter Writing/Editing 1,017 1,200 1,500 1,440 1,500 43620 Open Meeting Liability Ins 450 0 500 0 500 44330 Dues/SubscriptionslLicenses 9,880 9,619 10,000 9,500 9,600 44360 I-35W Coalition Membership 0 0 12,305 12,305 11,600 44370 Training & Subsistence 2,095 2,936 4,500 7,000 4,500 44372 Emplnyee Recognition Prog 2,936 407 0 0 1,000 44900 Misc Community Projects 63,220 36,549 20,000 21,050 20,000 44905 Town Hall Meeting 0 3,050 1,000 800 1,000 Snb- Total 103,427 92,031 73,905 74,975 76,000 TOTAL EXPENDITURES 123,114 112,720 94,285 95,555 96,670 . CITY OF ARDEN HILLS 2004 BUDGET . CITY OF ARDEN HILLS 2004 BUDGET . ACCOUNT DESCRIPTION OTHER SERVICES & CHARGES 43040 Prof Svcs-Legal Fees 16,775 15,990 18,000 19,650 20,000 43045 Prof Sves Legal Prosecntion 48,839 43,139 48,000 36,000 48,000 43530 Ordinance Pnblication 0 TOTAL EXPENDITURES 65,614 59,129 66,000 55,650 68,000 . . CITY OF ARDEN HILLS 2004 BUDGET Acct 2001 2003 2003 . No. ACCOUNT DESCRIPTION Actual Adopted Est. PERSONAL SERVICE 41010 Admin Office Salaries 160,116 195,099 164,385 156,705 160,904 41020 Overtime Salaries 0 270 600 0 0 41040 Temporary Employees 0 0 0 0 0 41110 Unnscd Vacation/Sick Pay 9,126 0 0 16,824 0 41120 Car Allowance 3,575 3,437 3,500 2,062 2,400 41130 Employer Savings Match 4,715 5,743 1,800 3,669 2,270 41210 Pera Employer Expense 8,685 10,287 9,125 7,908 8,900 41220 Fica Expense 13,083 14,820 12,890 18,105 12,310 41300 Insurance Expense 18,517 19,372 17,450 20,109 14,365 41310 Life Insurance 0 0 1,185 1,776 1,825 41410 Paid Unemployment Benefits 0 15,789 0 17,349 0 41510 Workers' Comp Ins Preminms 5,209 7,082 9,600 9,165 9,440 Snb- Total 223,026 271 ,899 220,535 253,672 212,414 SUPPLIES 42010 Office Snpplies/Accessories 6,595 7,798 3,700 6,250 7,000 42020 CopierlPaper Expense 341 1,037 2,000 1,285 2,000 42030 Printed Forms 606 993 1,500 1,617 1,500 42040 Envelopes & Letterhead 2,889 2,459 2,750 2,500 2,750 42400 Small Tools & Minor Eqnip 0 0 0 0 0 . Snb- Total 10,431 12,287 9,950 11,652 13,250 OTHER SERVICES & CHARGES 43010 Prof Svcs-Anditing Fees 2,746 3,179 4,700 6,000 7,200 43060 Clerical Services Fees 16,581 5,3 73 2,500 0 2,500 43075 Prof Svcs-FSA Admin Fees ,1,200 1,200 1,300 1,200 1,200 43076 EAP Admin Fee 0 1,500 1,200 1,600 1,500 43090 Appl Software Snpport Fees 12,498 11,529 5,000 1,465 5,000 43091 PC Network Snpport Fees 5,622 7,713 12,000 6,875 12,000 43210 Telephone 194 0 0 0 0 43215 Cell Phone Charges 446 619 525 1,280 1,300 43220 Postage General 4,997 6,405 5,250 9,000 9,000 43240 Delivery Service 26 221 25 510 300 43310 Mileage Reimbnrsement 1,605 1,354 1,650 1,200 1,650 43410 Advertising-Employment 4,585 12,090 4,500 4,000 4,500 43610 General Liability Insnrance 11,824 11 ,940 12,500 14,615 16,500 43615 Excess Liability Insurance 1,766 1,770 1,900 2,240 1,900 43650 Snrety Bond 196 305 350 150 350 44045 Maintenance of Office Eqnip 943 50 300 1,120 500 44090 Other Services 1,117 -4,930 500 240 500 44150 Eqnipment Rental 11,547 13,721 10,000 9,000 12,000 44330 Dnes/Subscriptions/Licenses 2,205 6,243 6,000 8,150 2,800 44370 Training & Subsistence 2,977 4,639 5,000 4,800 7,000 . 44380 Bank Services Charges 187 0 250 75 250 44390 Sales Tax 767 0 0 0 0 Sub-Total 84,029 84,921 75,450 73,520 87,950 . . . ~~~~ lli1 Acct No. CITY OF ARDEN HILLS 2004 BUDGET ......._-----.-........ ...................... ....._----.-........... ......._--.-......... ....................... ......_----........... ....._-.-.--.--........ ...................... ....._---.--........... ......-.....-......... ....................... ........-............ .....-................. ...................... GEJ'i!$~)tI)Ni) . . .. .. ...... .. ...-.............-.__.......... ".;.:.;.;.;.:-:.:-:-;.;.;.:-:-:.:-:.:-:.:.:-,.:.;.:.:.:.,.:., ,::,:::":,:,::,::::=:=:::::::::;:,:,:,:::"::::,:"",,,:,,,: .,;.;.;.;.;.;.:-:.;.;.;.;.:.;.;.:.;.;.:.;.:.:.:.:-:.:.:-:.:-,. .1lliMtNt$tit~,tto~...'..""" 2001 2002 Actual Actual 2003 Est. ACCOUNT DESCRIPTION CAPITAL OUTLAY 45600 Furuiture & Fixtures 0 0 0 0 0 45700 Office Equip & Furnisbiugs 36,974 10,589 13,700 13,700 43,926 45720 Office Equip-Capital Lease 0 0 0 0 0 Sub-Total 36,974 10,589 13,700 13,700 43,926 TOTAL EXPENDITURES 354,460 379,696 319,635 352,544 357,540 CITY OF ARDEN HILLS 2004 BUDGET r.t~1 Acct No. :',,::,::::=:',:;::::::::'::,,:::::::::::,:,:::::,:':,::;::': :-:-:.:-:-:.:-:-:.:.:.;':.,-;.;-:->>:.>:-:.:.;.:.:.:-:.:. :.:-:-:-;-:.:-:.;.:.:.:.:.;.;.:.:-;-:->:-:.:-:-:.:.:-:.:.:-: Wt~N'N:Q.&WNjNij... 2001 2002 Actual Actual ...... ............. . ........................................... ....... .......". .. ...................... ..........-"...... .. ......... ...... ... ......................................... ..........-0......... .............,...,.,...... .....,..,..... -.- GE'NEkALFtiND ....."----,,..----.. ACCOUNT DESCRIPTION PERSONAL SERVICES 41010 Administrative Salaries 41130 Employer Savings Match 41210 Pera Employer Expense 41220 Fica Expeuse 41300 Insurance Expense 41310 Life Insurance Sub-Total SUPPLIES 42010 Office Supplies/Accessories 42020 Copier/Paper Expense 42030 Printed Forms Sub-Total OTHER SERVICES & CHARGES 43030 Prof Svcs-Engineering Fees 43035 Rebillable Engineering Fees 43040 Prof Svcs -Legal Fees 43042 Prof Svcs Legal-Rebillable 43060 Clerical Services Fees 43090 Appl Software Support Fees 43110 Recording Secretary Fees 43120 Planning Consultant Fees 43220 Postage-General 43310 Mileage Reimbursement 43510 Legal Notices Publishing 44090 Other Services 44330 Dues/Subscriptions/Licenses 44362 Liveable Communities ALHOA 44370 Training & Subsistence 44375 Ping Commissioner Traiuing Sub-Total CAPITAL OUTLAY 45700 Office Equip & Furnishiugs Sub-Total TOTAL EXPENDITURES 31,841 320 1,655 2,434 2,850 o 39,100 805 750 68 1,623 1,623 1,483 1,453 105 3,041 o 2,229 17,893 800 17 o o 1,190 o 600 320 30,754 71,477 46,381 1,471 2,391 3,414 4,113 o 57,770 1,588 750 423 2,761 1,555 6,768 943 796 o o 2,358 o 850 43 o o 1,446 o 761 o 15,520 o o 76,051 72,880 o 4,030 5,575 8,335 550 91,370 850 1,200 250 2,300 1,500 3,000 400 100 o 1,200 2,500 o 900 100 o o 2,000 o 2,000 400 14,100 o o 107,770 2003 Est. 66,591 1,690 4,195 5,950 6,350 565 85,341 1,250 900 300 2,450 1,700 6,375 1,230 8,040 o 1,000 1,370 o 850 50 o o 2,000 o 2,000 350 24,965 o o 112,756 ............, .-....-..---,. ..------_... ............. ..'.,-..-.-.'.-.-.-.-. ........" ............. ...,...." .........--. i~i)4i~l~. .. ........ . 2004 Proposed . 59,045 1,400 3,265 4,520 5,900 580 74,710 1,000 1,000 300 2,300 2,000 3,000 1,500 2,000 o 2,000 2,000 o 950 150 o o 1,570 o 2,000 700 . 17,870 o o o o 94,880 . CITY OF ARDEN HILLS 2004 BUDGET ,......---.--,-. Ii'~M .-,-,-,-..-............,.,.. ,..........------- .. ..-..,-.-..,....'.......'.-.-.-.-,..-.>-.;. ',' . . . . . . - . . - . . - - , - -, . .;,.,..-...-...........-.....-.-...-...;-;.. .--...-......-----,--. . ...,....,........-.-...-.-.-.-.....,..... .-.-.-.-.......-----,.., .. . Htt rGtN.i!jAAf,];,ij~)) Acct 2003 No. ACCOUNT DESCRIPTION Actual Est. PERSONAL SERVICES 41011 Rec FT Employees 3,465 8,093 0 0 0 41012 O&M Employees-Regular 7,359 4,447 2975 2,600 4,510 41020 Full-Time Employee-Overtime 891 1,781 500 950 975 41210 Pera Employer Expense 607 785 190 220 305 41220 Fica Expense 886 1,041 265 290 420 41300 Insurance Expense 856 1,622 340 410 448 41310 Life Insurance 0 0 25 25 30 Snb-Total 14,064 17,769 4,295 4,495 6,688 SUPPLIES 42110 Cleaning Supplies -11 0 0 0 0 42230 Bldg & Ground Mtnce. 1,320 1,202 600 950 1,000 42401 Safety Equipment 0 0 0 0 0 Sub-Total 1,309 1,202 600 950 1,000 OTHER SERVICES & CHARGES 43210 Telephone Expense 1,425 1,013 1000 1,100 1,200 . 43215 Cell Phone Charges 1,711 3,812 3850 4,000 4,000 43810 Electric Utility 3,607 3,822 3400 3,600 3,800 43830 Natural Gas Expense 11,838 7,594 10,000 12,000 12,200 44010 Cleaning & Waste Removal 2,814 1,455 2000 1,950 2,000 44015 Maint of Building & Grounds 1,443 2,820 1500 1,675 1,750 44090 Otber Services 223 786 200 195 200 Sub-Total 23,061 21,302 21,950 24,520 25,150 CAPITAL OUTLAY 45200 Buildings & Structures 0 0 0 0 0 45400 Other Equipment 425 0 0 0 0 45600 Furniture & Fixtures 0 0 0 0 0 45700 Office Equipment & Furnish 0 0 0 0 0 Sub-Total 425 0 0 0 0 TOTAL EXPENDITURES 38,859 40,273 26,845 29,965 32,838 . CITY OF ARDEN HILLS 2004 BUDGET Acct 2004 . No. ACCOUNT DESCRIPTION Proposed PERSONAL SERVICES 41010 Admin Salaries 0 0 7,150 8,710 8,128 41012 o & M Salaries 0 3,720 9,680 5,850 9,910 41130 Employer Savings Match 0 0 0 0 125 41210 Pera Employer Expense 0 160 930 940 1,000 41220 Fica Expense 0 221 1,290 1,250 1,385 41300 Insurance Expense 0 252 1,615 1,400 1,710 41310 Life Insurance 0 0 105 125 130 Snb- Total 0 4,353 20,770 18,275 22,388 SUPPLIES 42110 Cleaning Supplies 99 74 100 65 100 42230 Bldg & Ground Mtnce. 2,512 4,592 3,600 2,500 3,500 Sub-Total 2,611 4,666 3,700 2,565 3,600 OTHER SERVICES & CHARGES 43210 Telephone Expense 9,282 14,717 12,000 15,000 15,000 43215 Cell Phone Charges 98 0 0 0 0 43800 Water, Sewer, Storm 0 1,963 0 1,975 2,000 43810 Electric Utility 4,499 12,701 10,300 9,150 10,500 . 43830 Natural Gas Expense 2,297 15,094 15,450 18,800 20,000 44010 Cleaning & Waste Removal 5,394 19,914 18,000 17,050 18,000 44015 Maint of Building & Grounds 429 3,299 1,800 24,200 12,000 44090 Other Services 1,257 1,242 1,235 995 1,000 44120 City Hall Bldg Base Rent 31,280 0 0 0 0 44125 Rented Bldg Operating Exp 15,571 612 0 0 0 44150 Equipment Rental 0 405 250 875 500 Snb- Total 70,107 69,947 59,035 88,045 79,000 CAPITAL OUTLAY 45200 Buildings & Strnctures 0 4,030 0 0 0 45600 Furnitnre & Fixtures 0 9,692 0 0 0 Snb- Total 0 13,722 0 0 0 TOTAL EXPENDITURES 72,718 92,688 83,505 108,885 104,988 . . . . CITY OF ARDEN HILLS 2004 BUDGET }1IlWf............................... ,,:-:->>>>:,;,;,:-;,;,:-:,;,:,:-:-,.:.,-:.;. m!1..qJ1;1i!'!';~mJNlf Acct No. ACCOUNT DESCRIPTION ..--..-..-.----.............. ................................ .,....-,--.-----.--........... .-.-_...-.-.-..--.-_............ ................................. . _,' _ _.... _.. _ _. _.. d. d........ .---.----..-..-..---_........... ................................ ,_. _ _. _.. _.. _... .._ _. dO. ..... .---_..-._-..-..-..-_.__........ ................................. ..,. _ __ _ _, _.. _.. _.. _ _. d. ... .... .....--....-.....--.---_........ .. Mtitlt AAdtte'tIQN.... 2001 2002 Actual Actnal 2003 Est. SUPPLIES 42030 Printed Forms 0 0 0 0 0 Snb- Total 0 0 0 0 0 OTHER SERVICES & CHARGES 43130 Ramsey Co. Sheriff Cont 627,906 640,184 678,131 680,000 700,572 43150 Animal Ord Enforcement 8,568 6,460 6,500 6,150 6,500 43210 Telephone Expense 4 0 0 0 0 43814 Electricity-Civil Defense 204 226 225 225 225 44030 Maint. of Civil Defense Siren 0 9 50 50 50 44090 Other Services 224 176 250 175 250 44370 Training & Subsistence 196 100 200 200 200 Sub-Total 637,102 647,155 685,356 686,800 707,797 TOTAL EXPENDITURES 637,102 647,155 685,356 686,800 707,797 CITY OF ARDEN HILLS 2004 BUDGET 2003 2004 . ACCOUNT DESCRIPTION Est. Proposed OTHER SERVICES & CHARGES 43140 Fire Protection Contract 177,084 188,212 202,800 203,695 219,736 43141 State Ins Fire Benefit Pymt 163,574 0 0 2,000 0 45200 Building & Structures 42,816 -119 25,000 25,000 0 45400 Other Equipment 0 0 10,750 10,750 0 45500 Heavy Machinery & Anto 8,767 55,806 0 0 0 Snb- Total 392,241 243,899 238,550 241,445 219,736 TOTAL EXPENDITURES 392,241 243,899 238,550 241,445 219,736 . . . . . .......... . . . - rt~m~~m~~ Acct No. ACCOUNT DESCRIPTION PERSONAL SERVICES 41010 Admin Ft Employees-Regular 41130 Employer Savings Match 41210 Pera Expense 41220 Fica Expense 41300 Insurance Contrihutions 41310 Life Insurance Suh- Total SUPPLIES 42010 Office Supplies/Accessories 42020 Copier/Paper Expense 42030 Printed Forms Snh-Total OTHER SERVICES & CHARGES 43035 RebiUable Engineering Fees 43060 Clerical Services Fees 43091 PC Network Support Fees 43100 Code Enforcement Activities 43101 Bldg. Inspection/Plan Review 43102 Electrical Inspections 43103 Plbg, & Well Inspections 43104 Heating Inspections 43215 Cell Phone Charges 43220 Postage-General 43310 Mileage Reimbnrsement 44040 Maint of Vehicles & Eqnip 44060 Building Code Surcharges 44330 Dues/Subscriptious/Licenses 44370 Training & Subsisteuce Sub-Total CAPITAL OUTLAY 45500 Heavy Machinery & Auto 45700 Office Equip & Furnishiugs Sub-Total TOTAL EXPENDITURES CITY OF ARDEN HILLS 2004 BUDGET . . .............-..-,. ..-.."."............,........,.'.,. .-..................-. ....... .. . ................................... ..........".......,....,.,...,...-.,",. ...................-.... .... . ................................... ................................... ................................... ................................... .......".......................... ........................,.......... M(jritbWt~ffl$l'tttXm~ 2001 2002 2003 Actual Actual Adopted 79,542 265 4,022 6,004 5,698 o 95,531 98,905 807 5,065 6,701 10,464 o 121,942 117,925 o 6,520 9,020 12,530 825 146,820 2003 Est. 99,560 795 6,710 8,950 11,400 935 128,350 ............ ."......... ..-,.----. ............ ., .,-.."" ...........-....-.'.. .......... 11l1424@ 2004 Proposed 120,159 800 6,645 9,195 12,600 965 150,364 420 50 385 241 50 277 300 60 300 250 50 540 300 50 500 855 568 660 840 850 o 3,041 o o o 17,293 o o 679 o 266 973 8,427 200 1,902 10,725 o o 2,900 o 20,311 o o 982 o 132 598 9,295 215 4,082 o o o o o 16,000 o o 1,390 o 300 750 8,000 225 2,000 o o o o o 25,920 o o 785 o 150 500 6,925 350 2,400 o o o o o 20,000 o o 1,200 o 200 500 8,000 170 2,000 32,781 49,240 28,665 37,030 32,070 o o o o o o o o 20,000 o o o o o 20,000 129,167 171,750 176,145 166,220 203,284 CITY OF ARDEN HILLS 2004 BUDGET 2001 2002 2003 2003 2004 . ACCOUNT DESCRIPTION Actual Actual Ado ted Est. Pro osed PERSONAL SERVICES 41010 Admin Ft Employees-Regular 7,742 8,690 10,540 8,510 8,377 41012 O&M Employees-Regular 70,960 85,588 91,955 85,352 87,676 41020 Full-time Employees-Ot 10,729 4,216 6,500 9,140 9,415 41045 Temporary Wage-Public Wks 6,423 4,427 4,250 4,250 4,500 41110 PTO PayofflBank- Term 0 1,821 0 0 0 41130 Employer Savings Match 77 139 0 275 135 41210 Pera Employer Expense 4,644 5,072 6,030 6,250 5,835 41220 Fica Expense 7,248 7,286 8,665 8,230 8,070 41300 Insurance Expense 8,938 10,530 11,195 11,250 10,310 41310 Life Insurance 0 0 845 830 855 Sub-Total 116,761 127,769 139,980 134,087 135,173 SUPPLIES 42010 Office Supplies! Accessories 376 319 100 300 300 42030 Printed Forms & Paper 33 73 50 50 50 42111 Uniform Expense 694 543 650 675 675 42120 Motor Fuel-Gasoline 16 18 15 15 20 42121 Motor Fuel-Diesel 2,135 2,940 2,500 1,940 2,500 42150 Shop Materials-Pnblic Works 2,707 2,710 2,000 1,945 2,000 42210 Equipment Maint Materials 6,066 6,817 6,700 6,475 6,500 . 42240 Sand, Salt, Road Mix 27,125 31,358 25,000 25,000 25,000 42260 Sign Repair Materials 2,462 5,041 5,000 5,000 5,000 42400 Small Tools & Minor Equip 773 802 600 600 600 42401 Safety Equipment 2,243 3,814 1,500 1,500 1,500 Sub-Total 44,630 54,435 44,115 43,500 44,145 OTHER SERVICES & CHARGES 43030 Prof Svcs-Engineering Fees 23,602 31,689 25,000 22,650 25,000 43060 Clerical Services Fees 0 976 0 0 0 43090 Software Snpport Fees 500 600 600 600 600 43215 Cell Phone Charges 0 0 0 0 0 43310 Mileage Reimbursement 320 134 150 140 150 43812 Electricity-Semaphores 9,878 9,866 10,000 9,850 10,000 43813 Electricity-Street Lighting 16,334 17,282 15,500 18,875 17,500 44010 Cleaning & Waste Removal 0 115 0 0 0 44031 Maintenance of Semaphores 0 0 0 0 0 44032 Misc Street Maint Projects 2,984 5,828 3,000 3,000 3,000 44033 Pvmt Mgmt-Seal Coating 53,617 0 47,880 47,880 0 44034 Pvmt Mgmt-Alloc Costs 0 85,165 691,275 691,275 150,000 44035 Connty Project A1loc Costs 0 0 0 0 0 44037 Maint of Streets Lights 4,352 1,813 4,500 4,500 4,000 44040 Maint of Vehicles & Equip 6,430 579 2,500 4,450 2,500 44090 Other Services 3,498 131 2,500 0 1,500 44150 Equipment Rent 2,215 927 1,600 1,000 1,200 . 44330 Dues/Subscriptions/Licenses 426 442 400 0 400 44370 Training & Subsistence 315 876 600 800 600 Sub-Total 124,471 156,423 805,505 805,020 216,450 CITY OF ARDEN HILLS 2004 BUDGET . ACCOUNT DESCRIPTION CAPITAL OUTLAY 45400 Other Equipment 0 0 0 0 22,000 45500 Heavy Machinery & Anto 54,097 55,298 0 0 0 Sub-Total 54,097 55,298 0 0 22,000 TOTAL EXPENDITURES 339,959 393,925 989,600 982,607 417,768 . . CITY OF ARDEN HILLS 2004 BUDGET Acct 2001 2002 . No. ACCOUNT DESCRIPTION Actual Actual PERSONAL SERVICES 41010 Admin Ft Employees~Regular 4,953 8,235 3,995 3,635 2,799 41011 Rec FT Employees 145,121 114,638 90,730 91,795 94,432 41020 Overtime Salaries 1,426 809 500 1,810 1,865 41042 Temporary Wage-Skating Rink 9,701 6,823 8,000 10,000 9,000 41043 Temporary Wage-Park Maint 14,310 15,156 12,500 12,500 12,500 41130 Employer Savings Match 51 208 0 160 80 41210 Pera Employer Expense 7,892 6,469 5,265 5,405 5,480 41220 Fica Expense 12,944 9,932 8,855 9,390 7,585 41300 Insurance Expense 17,588 14,761 11,000 10,105 10,905 41310 Life Insurance 0 0 765 755 780 Snb- Total 213,986 177,031 141,610 145,555 145,426 SUPPLIES 42010 Office Supplies/Accessories 168 300 100 300 300 42020 CopierJPaper Expense 0 9 0 0 0 42030 Printed Forms 32 62 0 0 0 42111 Uniform Expense 900 785 750 750 750 42120 Motor Fuel~Gasoline 3,573 3,866 3,700 3,415 3,500 42121 Motor Fuel-Diesel 4,002 5,597 5,000 4,515 5,000 42151 Shop Materials-Park 837 223 750 500 750 42210 Equipment Maint Materials 2,629 3,396 3,000 3,260 3,000 42230 Bldg & Grnd Maint Materials 13,614 16,274 15,000 14,000 15,000 . 42250 Landscaping Materials 4,141 11,916 5,000 5,000 5,000 42260 Sign Repair Materials 294 210 0 0 0 42400 Small Tools & Minor Equip 409 448 500 300 500 42401 Safety Eqnipment 72 256 250 250 250 Sub-Total 30,671 43,342 34,050 32,290 34,050 OTHER SERVICES & CHARGES 43030 Prof Services--Engineering Fees 6,319 7,279 7,000 8,895 8,500 43040 Prof Services-Legal Fees 282 0 0 0 0 43060 Clerical Services Fees 1,069 976 0 0 0 43180 V chicle LicenselInspect Fees 0 75 0 0 0 43110 Recording Secretary Fees 1,475 1,672 1,400 1,200 1,400 43210 Telephone Expense 1,880 1,136 1,200 1,235 1,200 43215 CeO Phone Cbarges 625 1,106 1,300 1,000 1,200 43240 Delivery Senice 0 0 0 0 0 43310 Mileage Reimbursement 868 585 900 700 750 43810 Electric Utilities-General 5,077 5,040 6,200 6,620 6,500 44010 Cleaning & Waste Removal 1,231 477 800 500 750 44033 Pvmt Mgmt-Seal Coating 7,802 0 10,000 10,000 0 44040 Maint of V chicles & Equip 9,604 5,568 4,000 4,000 4,000 44050 Tree Removal-Public Prop 2,839 4,473 3,000 3,000 2,500 44055 Tree Removal-Private Prop 0 1,046 0 0 0 44058 Weed Control/Removal 1,264 1,458 1,200 1,200 1,200 44090 Other Services 979 1,482 800 2,000 1,000 44150 Equipment Rental 68 181 150 150 150 . 44180 SanitationlFacility Rental 1,562 301 1,500 975 1,200 44330 Dues/Subscriptions/Licenses 124 291 250 500 250 44370 Training & Subsistence 1,049 986 1,200 1,000 1,000 44900 Mist Community Projects 0 209 0 250 0 44901 Day in the Park-Staff Time 0 0 0 0 0 Sub-total 44,117 34,341 40,900 43,225 31,600 . M~ dW Acct No. .................-... - . .......... _.. d'__"__ . ...................... . ..........-......-.." . . ....................-. . ...................... . . ........-............. . ....-.....-........... . . ...................... . ."................... . . GENERALifuiSri . · · · ...................." ACCOUNT DESCRIPTION CAPITAL OUTLAY 45400 Other Equipment 45500 Heavy Machinery & Auto 45900 Trees and Landscaping 45903 Playground Eqnipment . . Sub-Total TOTAL EXPENDITURES CITY OF ARDEN HILLS 2004 BUDGET 2003 Est. 0 0 0 0 59,000 47,300 56,945 0 0 22,000 0 0 43,500 43,500 0 37,193 0 38,000 38,000 0 84,493 56,945 81,500 81,500 81,000 373,267 311 ,659 298,060 302,570 292,076 CITY OF ARDEN HILLS 2004 BUDGET . ACCOUNT DESCRIPTION PERSONAL SERVICES 41010 Admin Ft Employees-Regular 0 0 0 0 19,158 41011 Park Ft Employees-Regnlar 0 0 0 0 49,802 41041 Temporary Wage-Summer Pial 0 0 0 0 11,000 41044 Temporary Wage-Rec Prograrr 0 0 0 0 10,500 41110 PTO Termiuation Payoff 0 0 0 0 0 41130 Employer Savings Match 0 0 0 0 1,515 41210 Pera Employee Expense 0 0 0 0 3,815 41220 Fica Expense 0 0 0 0 6,500 41300 Insurance Expense 0 0 0 0 6,900 41310 Life Insurance 0 0 0 0 565 Sub- Total 0 0 0 0 109,755 SUPPLIES 42010 Office Supplies! Accessories 0 0 0 0 1,700 42020 CopierlPaper Expense 0 0 0 0 1,600 42030 Printed Forms 0 0 0 0 100 42170 Arts & Crafts Supplies 0 0 0 0 500 42171 Adult Sports Equipment 0 0 0 0 2,500 . 42172 Youth Sports Equipment 0 0 0 0 4,500 42173 Summer Playground Trips 0 0 0 0 500 42174 Mise Family Special Events 0 0 0 0 1,500 42175 Penny Carnival Materials 0 0 0 0 500 42180 Safety Camp Program 0 0 0 0 0 Sub-Total 0 0 0 0 13,400 . CITY OF ARDEN HILLS 2004 BUDGET . ACCOUNT DESCRIPTION OTHER CHARGES & SERVICES 43060 Clerical Services Fees 0 0 0 0 0 43080 Prof Svcs-Instructors' Fees 0 0 0 0 15,000 43082 Adaptive Rec Program Fees 0 0 0 0 0 43084 Mter School Programs 0 0 0 0 1,000 43086 Special Eveuts Programs 0 0 0 0 1,000 43088 ISD 621 Bldg Coordinator 0 0 0 0 500 43090 Software Support Fees 0 0 0 0 500 43210 Telephone Charges 0 0 0 0 0 43215 Cell Phone Charges 0 0 0 0 800 43220 Postage"General 0 0 0 0 700 43224 Postage-Rec Programs 0 0 0 0 1,450 43310 Mileage Reimbursement 0 0 0 0 750 43315 Transportation For Rec C)asse~ 0 0 0 0 0 43550 Rec Program Printing 0 0 0 0 9,500 43552 Rec Program Writing 0 0 0 0 0 44180 SanitationlFaciIity Rental 0 0 0 0 2,500 44330 Dues/Subscriptions/Licenses 0 0 0 0 385 . 44370 Training & Subsistence 0 0 0 0 1,000 Sub-total 0 0 0 0 35,085 CAPITAL OUTLAY 45700 Office Equip. & Furnishiugs Sub-total 0 0 0 0 0 TOTAL EXPENDITURES 0 0 0 0 158,240 . CITY OF ARDEN HILLS 2004 BUDGET ~@" )0:1' Acct No. . . . . . , . . . . . , . . . . . - ',' ',. , ......--.-."....... . --. .,........-.....-.....-.....-..................... .....,....-.--."......,..... ..,.......-,-...-....................,.....,...... ....,.....-..-."... .. .. .......-...-.-...-.......-....................... .....,....-.-..,........... ..............-.......-.....'........,..,.......... GI<i@@i:;jj'Wii.if..... ACCOUNT DESCRIPTION ~~~~~~~~ ~~~~I~~W~H 2001 2002 2003 Actual Actual Ado tcd ........................ .....".... ............'........... .."........ ........................ ....".... ........................ ."........ lili+i~s(jij 2004 Proposed . 003 Est. PERSONAL SERVICES 41010 Administrative Salaries 3,103 3,365 41130 Employer Savings Matcb 19 139 41210 Pera Employer Expense 161 186 41220 Fica Expense 238 268 41300 Insurance Expense 162 188 41310 Life Insurance 0 0 Sub-Total 3,683 4,146 SUPPLIES 42010 Office Supplies/Accessories 510 0 42030 Printed Forms 0 0 Sub-Total 510 0 OTHER SERVICES & CHARGES 43040 Prof Services-Legal Fees 0 0 43220 Postage-General 0 0 43310 Mileage Reimbursement 0 0 44090 Otber Services 0 0 44330 Dues/Sn bscriptionslLicenses 75 0 44360 I-35W Coalition Membersbip 10,616 12,357 44370 Training & Subsistence 0 0 Sub-Total 10,691 12,357 TOTAL EXPENDITURES 14,884 16,503 o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . 0 0 0 0 0 0 0 0 0 0 0 0 . . . . f,'m iMH Acct No. .".._...,------,...,. .... .. ..... .. .... .,.-'.'-.--------.-.,- .. _._------,---. ...................... .".._--,-----,.. ..................... .,......-----.---..". ....._-.----.-.,... ................. .... . . .,' . - - , . . ' . - - . , ' . , ' . .. .. - - - - . . - . . - ',' . . , QE:NE~:ifij;l\jp ACCOUNT DESCRIPTION CITY OF ARDEN HILLS 2004 BUDGET .-...-..,-.................-.....-.......'...............'.-.'...'....,....'.',.-. ,.:.,-:.:.,-:.;.;.:.,.;.,.:.:.:-:.:-:.>;':.:-:-:.;.:-:.:.:-:<.:-:.;.;.:.;.,<:. ..-.....-.....--......,.,'.,.'.,.,..,.....,.... -' ...................... ... ... "'-' ...................................... . . . , . . . . . . . . . . - . . . . - - . . . . . . . . . ',' . . ',' . ',' . . . ........-...-.......................-.-.-..........................,........... ,...,-...........----.............,.'.,.. . ................,---..-........... .. ..- Qi!~@XfflG~SJl~jj@ .. 2001 2002 2003 Actual Actual Adopted 47213 Op Trsfto Park Fund (227) 0 0 0 47215 OP Trsf to TCAAP I'd (229) 0 0 0 47240 Op Trsfto Bldg Fd (408) 313,750 0 170,000 47242 Op Trsfto Cap Equip (411) 0 0 0 47243 Op Trsfto Public Safety (412) 0 0 15,000 47260 Op Trsfto PIR (501) 150,000 122,835 0 TOTAL EXPENDITURES 463,750 122,835 185,000 2003 Est. o o 170,000 o 15,000 o ............. ....".".,. ..................'...... ... ...,.".. ........................ ........,... ...........,.. . .. ..... . ..........,.. ...................'... @i49:WO 2004 Proposed 42,000 o 90,938 o 15,000 o 185,000 147,938 CITY OF ARDEN HILLS 2004 BUDGET 200t 2002 ACCOUNT DESCRIPTION Actual Actual OTHER FINANCING USES 7200 Transfer to General Fund - 101 0 0 0 0 42,000 7212 Transfer to Program Fund-226 96,122 70,062 36,000 36,000 0 7243 Trnsfr to Public Safety Capital Fund-412 64,081 30,027 24,000 24,000 28,000 TOTAL EXPENDITURES 160,203 100,089 60,000 60,000 70,000 . . CITY OF ARDEN HILLS 2004 BUDGET . ACCOUNT DESCRIPTION PERSONAL SERVICES 1010 Admin Ft Employees-Regular 14,521 13,853 16,400 10,728 0 1011 Park Ft Employees-Regular 44,901 45,462 46,000 46,205 0 1041 Temporary Wage-Summer PlaYI 13,675 ll,421 10,500 10,500 0 1044 Temporary Wage-Rec Program! 11 ,908 12,651 6,230 6,470 0 1110 PTO Termination Payoff 0 0 0 0 0 1130 Employer Savings Match 260 1,626 0 1,497 0 1210 Pera Employee Expense 3,038 3,095 3,460 3,705 0 1220 Fica Expense 6,397 6,075 6,060 5,735 0 1300 Insurance Expense 4,934 6,063 7,865 6,165 0 1310 Life Insurance 0 0 520 550 0 Sub-Total 99,634 100,246 97,035 91,555 0 SUPPLIES 2010 Office Supplies/Accessories 1,640 1,224 1,600 1,600 0 2020 Copier/Paper Expense 31 0 1,500 1,500 0 2030 Printed Forms 109 246 100 100 0 2170 Arts & Crafts Supplies 826 569 500 500 0 2171 Adult Sports Equipment 7,935 2,772 2,000 3,000 0 2172 Youth Sports Equipment 7,458 4,526 4,000 4,000 0 2173 Summer Playground Trips -840 18 500 500 0 2174 Mise Family Special Events 3,344 2,289 1,000 2,400 0 2175 Penny Carnival Materials 818 554 500 500 0 2180 Safety Camp Program 0 0 0 0 0 Sub-Total 21,321 12,198 ll,700 14,100 0 . OTHER CHARGES & SERVICES 3060 Clerical Services Fees 434 2,440 0 0 0 3080 Prof Svcs.lnstructors' Fees 18,018 22,247 14,700 14,700 0 3082 Adaptive RfC Prog....am Fees 0 0 0 0 0 3084 After School P....ograms 1,519 1,101 1,000 1,205 0 3086 Special Events Programs 2,051 1,173 1,000 2,205 0 3088 ISD 621 Bldg Coordinator 508 501 500 500 0 3090 Software Support Fees 550 925 500 500 0 3210 Telephone Charges 0 0 0 0 0 3215 Cell Phone Charges 212 776 800 800 0 3220 Postage-General 558 580 600 600 0 3224 Postage.Rec Programs. 1,469 963 1,450 1,200 0 3310 Mileage Reimbursement 886 586 750 600 0 3315 Transportation For Rec Classes 0 0 0 0 0 3550 Rec Program Printing 14,552 6,560 9,000 9,680 0 3552 Rec Program Writing 7,038 0 0 0 0 4180 Sanitation/Facility Rental 2,609 3,816 2,500 2,500 0 4330 Dues/Subscriptions/Licenses 467 385 400 375 0 4370 Training & Subsistence 1,358 1,546 800 800 0 Sub-total 52,229 43,599 34.000 35,665 0 CAPITAL OUTLAY 5700 Office Equip. & Furnishings Sub-total 0 0 0 0 0 TOTAL EXPENDITURES 173,184 156,043 142,735 141,320 0 . CITY OF ARDEN HILLS 2004 BUDGET . CITY OF ARDEN HILLS 2004 BUDGET . ACCOUNT DESCRIPTION PERSONAL SERVICES 1010 Admin Ft Employees-Regular 1,751 3,832 3,710 3,290 22,934 1030 Part-Time Employees 128 1,140 8,000 2,465 0 1130 Employer Savings Match 14 163 0 105 485 1210 Pera Employee Expense 103 203 205 210 1,270 1220 }'ica Expense 133 293 895 300 1,755 1300 Insurance Expense 109 439 510 390 2,105 1310 Life Iusurance 0 0 35 35 40 Sub-Total 2,238 6,070 13,355 6,795 28,589 SUPPLIES 2010 Office Supplies/Accessories 300 1,141 600 1,205 1,500 2210 Equip Maint Materials 0 3,489 0 0 1,000 2400 Small Tools & Minor Equip 0 631 50 1,550 1,000 Sub-Total 300 5,261 650 2,755 3,500 OTHER SERVICES & CHARGES 3060 Clerical Service Fees 869 0 0 0 3,836 3410 Advertising-Employment 0 228 0 0 0 . 4040 Maint of Vehicles & Equip 0 0 250 4,925 5,000 4330 Dues/Subscriptions/Licenses 11,067 11,720 12,308 12,675 12,675 5400 Other Equipment 3,311 1,960 750 750 991 7240 Transfer to Mun Land/Bldg-408 0 0 0 0 0 Sub-Total 15,247 13,908 13,308 18,350 22,502 TOTAL EXPENDITURES 17,785 25,239 27,313 27,900 54,591 . CITY OF ARDEN HILLS 2004 BUDGET ACCOUNT DESCRIPTION . PERSONAL SERVICES 10to Admin Ft Employees-Regular 0 8,939 40,005 30,250 34,384 1130 Employer Savings Matcb 0 95 0 875 435 1210 Pera Employee Expense 0 370 2,210 1,848 1,900 1220 Fica Expense 0 518 3,060 2,900 2,630 1300 Insurance Expense 0 504 3,560 2,125 2,615 1310 Life Insurance 0 0 235 215 220 Sub- Total 0 10,426 49,070 38,213 42,184 SUPPLIES 2010 Office Supplies Accessories 0 119 150 150 0 2030 Printed Forms 500 792 250 185 0 Sub-Total 500 911 400 335 0 OTHER SERVICES & CHARGES 3030 Prof Svcs~EDgineering Fees 2,254 2,233 0 0 0 3031 TCAAP Civil Engineer-URS 0 813 33,200 33,200 30,000 3040 Prof Svcs-Legal Fees 0 5,461 0 1,985 0 3046 TCAAP Legal-Briggs Morgan 0 7,200 39,200 39,200 30,000 3047 TCAAP Legal-Larkin Hoffman 0 0 42,000 42,000 0 3048 TCAAP Legal-Peterson Fram 0 1,664 16,800 ]6,800 ] 6,800 3049 TCAAP Legal-.... 0 0 0 0 60,000 3051 TCAAP Fin Consult-Ehlers 0 3,163 24,000 24,000 28,000 . 3120 Planning Consulant Fees 0 13,520 0 0 0 3121 TCAAP Plang-Ctr Urban Des 0 0 0 0 0 3122 TCAAP Planning Consnlt-DSU 0 95,624 338,800 338,800 150,000 3220 Postage~General 0 960 0 0 0 3240 Delivery Service 0 129 0 0 0 33]0 Mileage Reimbursement 0 29 0 0 0 3520 General N otices/Pn blic J nfo 0 0 0 0 0 3550 Newsletter Printing/Distribution 0 0 6,400 0 6,400 3825 MN DH Water Testing Fees 0 0 0 0 0 4370 Training & Subsistence 0 2,753 500 500 500 Sub-Total 2,254 133,549 500,900 496,485 321,700 TOTAL EXPENDITURES 2,754 ] 44,886 550,370 535,033 363,884 . CITY OF ARDEN HILLS 2004 BUDGET . ACCOUNT DESCRIPTION OTHER FINANCING USES 4340 Awards & Indemnities-Property 25,948 15,059 7,500 7,500 7,500 4345 Awards & Indemnities-Auto 0 0 1,500 1,500 1,500 TOTAL EXPENDITURES 25,948 15,059 9,000 9,000 9,000 . . CITY OF ARDEN HILLS 2004 BUDGET ~1~m~~~~~~I~~~~~~~8~~~ @~~~~ Acct 2001 No. ACCOUNT DESCRIPTION Actual OTHER FINANCING USES 7240 Transfer to Mun Land/Bldg-408 100,000 Sub-Total 100,000 TOTAL EXPENDITURES 100,000 2002 Actual 22,471 22,471 22,471 2003 Adopted ...d..... ,. ............ ............ ...-........ ............ ,"',......, .....'.-................ ............ ........................ ............ ~:i.~~t@~ 2003 Est. o o o 2004 Proposed o o o . o o o . . . . . CITY OF ARDEN HILLS 2004 BUDGET rl~ ~~W~;~II~W!~@~~~ ~~~~H Acct 2001 No. ACCOUNT DESCRIPTION Actual ........... ........... ..-................... ..-........ ...................... .......... ...................,.. ........... ..........,........... ~@'rj}jpi 2003 Est. 2002 Actual 2003 Adopted OTHER FINANCING USES 6010 Debt Principal 70,000 155,000 160,000 160,000 170,000 6110 Interest on Bonds 135,668 131,315 125,093 128,293 118,450 6300 Bond Underwriting Fees 0 0 0 0 0 7284 Transfer to EDA TIF #2-704 0 0 0 0 0 Sub-Total 205,668 286,315 285,093 288,293 288,450 TOTAL EXPENDITURES 205,668 286,315 285,093 288,293 288,450 CITY OF ARDEN HILLS 2004 BUDGET . ACCOUNT DESCRIPTION Proposed Department No. 48100 - Citv Hall 3020 Prof Svcs-Architects' Fees 96,699 1,861 2,500 2,500 0 3030 Prof Svcs-Engineering Fees 19,956 3,644 1,500 1,500 0 3040 Prof Svcs-Legal Fees 1,596 2,366 8,000 9,640 0 3310 Mileage Reimbursement 2 0 0 0 0 3510 Legal Notice Publishing 0 0 0 0 0 5110 Land Aquisition 1,945 0 0 0 0 5600 Furniture & Fixtures 133,759 7,569 0 0 0 5700 Office Equipment & Furnishing! 2,551 0 0 0 0 5800 Construction Contract 2,682,940 42,729 200,000 200,000 0 5805 Other Project Costs 142 0 0 0 0 Sub- Total 48100 2,939,590 58,169 212,000 213,640 0 Department No. 48105 - Maintenance Garal!e 3020 Prof Svcs-Architects' Fees 0 4,297 50,000 50,000 0 3040 Prof Svcs-LegaJ Fees 0 0 0 1,280 0 3050 Fiscal Consulant Fees 0 0 0 0 0 3120 Planning Consultant Fees 0 0 0 0 0 5800 Construction Contract 0 0 0 0 0 Sub- Total 48105 0 4,297 50,000 51,280 0 . TOTAL EXPENDITURES 2,939,590 62,466 262,000 264,920 0 . CITY OF ARDEN HILLS 2004 BUDGET . IMill///..........................................H//...... ........._--.--_...-. .-_...... ............."."..-.,. - -.......................... "."........................... ...Ml9... N6N*S~$$A!t:@rll{o,ilijMrMyij.Mtm$ Acct 2001 No ACCOUNT DESCRIPTION Actual 2002 Actual 2003 Adopted 2003 Est. 2004 Proposed Department 48309 35W Noise Wall 5801 Outside Engineering 5800 Construction Contract 5805 Otber Project Costs o 12,800 o o o o o o o o o o o o o Sub-Total 48306 12,800 o o o o Department ****. County Road E Bridl!e & Trail 5801 Outside Engineering 0 5800 Construction Contract 0 5805 Other Project Costs 0 o o o o o o o o o o 150,000 o Sub-Total .*.*. o o o o 150,000 Department *...* Street Sil!n Replacement 5801 Outside Engineering 0 0 0 0 0 5800 Construction Contract 0 0 0 0 0 5805 Other Project Costs 0 0 0 0 50,000 . Sub-Total ..... 0 0 0 0 50,000 Department 49300 Operatinl! Transfers Out 7260 Transfer to PIR-501 0 0 630,000 630,000 0 Sub-Total 49300 0 0 630,000 630,000 0 TOTAL EXPENDITURES 12,800 0 630,000 630,000 200,000 . CITY OF ARDEN HILLS 2004 BUDGET 2001 2002 2004 . ACCOUNT DESCRIPTION Actual Actual Proposed OTHER FINANCING USES 7200 Transfer to General Fund-l0l 0 26,310 0 0 0 7260 Transfer to PIR-501 0 0 0 0 0 Sub-Total 0 26,310 0 0 0 TOTAL EXPENDITURES 0 26,310 0 0 0 . . . . . CITY OF ARDEN HILLS 2004 BUDGET r~\m~I~~~~I~I~~~i~~~ ~~~~~~I~! Acct 2001 No. ACCOUNT DESCRIPTION Actual Fire Capital-Station #1 OTHER SERVICES & CHARGES 5200 Building & Structures 5400 Other EquiJlment 5500 Heavy Machinery & Auto 2002 Actual o o o 2003 Adopted o o o . .. .. ,..... .........,................. ...... ..... ........,...-..............-. ........ ..... .......................... ............ .............. .._,......... 4i!i~4$l2n 2003 Est. o o o 2004 Proposed o o o 16,000 20,750 18,080 Sub-Total o 54,830 o o o OTHER FINANCING USES 7200 Transfer to General Fund-l01 51,583 26,640 30,000 30,000 o Sub-Total 51,583 o 26,640 30,000 30,000 TOTAL EXPENDITURES 51,583 54,830 26,640 30,000 30,000 CITY OF ARDEN HILLS 2004 BUDGET 2003 003 . ACCOUNT DESCRIPTION Actual Adopted Est. Keithson Pond Improvement (Dept 48501) 5800 Construction Contract 0 0 0 0 0 5801 Outside Engineering 0 0 0 0 0 5804 Legal & Fiscal Costs 5,009 0 0 0 0 5805 Otber Projects Costs -36,765 0 0 0 0 Sub- Total 48501 -31,756 0 0 0 0 1998 Street Improvement Proiects (Dept 48509) 5800 Construction Contract 0 0 0 0 0 5801 Outside Engineering 0 0 0 0 0 5804 Legal & Fiscal Costs 0 0 0 0 0 5805 Other Project Costs 467 467 0 0 0 5807 Alloc. Pvmt Mgmt to 101 0 0 0 0 0 5830 Alloc PMP To City New Brighto 0 0 0 0 0 Sub-Total 48508 467 467 0 0 0 2000 Street Improvement Proiects (Dept 48511) 5800 Construction Contract 0 0 0 0 0 5801 Outside Engineering 815 0 0 0 0 5804 Legal & Fiscal Costs 0 0 0 0 0 5805 Other Project Costs 0 0 0 0 0 . 5807 Alloc Pvmt Mgmt to 101 0 0 0 0 0 5808 Alloc Pvmt Mgmt to 604 0 0 0 0 0 5809 Alloc Pvmt Mgmt to 601 0 0 0 0 0 Sub-Total 48511 815 0 0 0 0 2002 Street Improvement Proiects (Dept 48512) 5800 Construction Contract 0 158,160 0 0 0 5801 Outside Engineering 0 38,633 0 0 0 5804 Legal & Fiscal Costs 0 0 0 0 0 5805 Other Project Costs 0 612 0 0 0 5807 Alloc Pvmt Mgmt to ] 01 0 -85,165 0 0 0 5808 Alloc Pvmt Mgmt to 604 0 -15,900 0 0 0 Sub-Total 48512 0 96,340 0 0 0 2003 Street Improvement Proiects (Dept 48513) 5800 Construction Contract 0 0 2,455,330 2,455,330 0 5801 Outside Engineering 0 84,805 370,000 370,000 0 5804 Legal & Fiscal Costs 0 0 2,000 2,000 0 5805 Other Project Costs 0 0 3,000 3,000 0 5807 Alloc Pvmt Mgmt to 101 0 0 -739,155 -739,155 0 5808 Alloc Pvmt Mgmt to 604 0 0 -509,900 -509,900 0 5809 Alloc Pvmt Mgmt to 601 0 0 -60,000 -60,000 0 5810 Alloc Pvmt Mgmt to 602 0 0 -200,000 -200,000 0 Sub-Total 48513 0 84,805 1,321,275 1,321,275 0 . CITY OF ARDEN HILLS 2004 BUDGET . l~~lm~~.~Wt~~~~OO~.~W~~OO~~&I~~ Acct 2001 2002 No. ACCOUNT DESCRIPTION Actual Actual 003 2004 Est. Proposed 0 0 0 953,435 0 0 0 135,565 0 0 0 0 0 0 0 0 0 0 0 -150,000 0 0 0 -205,000 0 0 0 -38,000 0 0 0 -245,000 0 0 0 451,000 0 0 0 1,790,636 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,790,636 2004 Street Imnrovement Proiects (Dent 48514) 5800 Construction Contract 0 5801 Outside Engineering 0 5804 Legal & Fiscal Costs 0 5805 Other Project Costs 0 5807 Alloc Pvmt Mgmt to 101 0 5S08 Alloc Pvmt Mgmt to 604 0 5809 Alloc Pvmt Mgmt to 601 0 5810 Alloc Pvmt Mgmt to 602 0 Sub-Total 48514 0 Maintenance Garal!e Facilitv ffient *****) 5800 Construction Contract 0 5801 Outside Engineering 0 5804 Legal & Fiscal Costs 0 5805 Other Project Costs 0 Sub-Total ***** 0 OTHER FINANCING USES 7200 Transfer to Gen Fund.l01 0 0 524,155 524,155 0 . 7240 Transfer to Mun Land/Bldg-408 0 0 0 0 0 Sub-Total 0 0 524,] 55 524,155 0 TOTAL EXPENDITURES -30,474 181,612 1,845,430 1,845,430 2,241,636 . CITY OF ARDEN HILLS 2004 BUDGET ACCOUNT DESCRIPTION . PERSONAL SERVICES 1010 Admin Ft Employees Reg 32,510 30,447 36,070 33,368 51,047 1012 Public Works Employees-Reg 75,101 92,234 82,940 59,792 91,607 1020 Full-Time Employees Ot 10,935 6,838 7,000 6,500 6,695 1045 Temporary Wage-Public Works 1,060 3,646 3,500 3,500 3,600 1110 PTO Payoff-Termination 0 1,763 0 0 0 1130 Savings Matcb 133 236 250 265 595 1210 Pera Employee Expense 6,288 6,793 6,970 6,570 8,455 1220 Fica Expense 9,210 9,525 9,905 8,586 12,240 1300 Insurance Expeuse 11,805 13,707 12,930 11,820 15,715 1310 Life Insurance 0 0 950 900 930 ]510 Worker's Comp Ins Premiums 5,209 7,082 9,600 9,165 9,440 Sub-Total ]52,251 172,271 170,115 140,466 200,324 SUPPLIES 2010 Office Suppliesl Accessories 641 863 650 725 750 2020 Copy Supplies 0 27 0 0 0 2030 Printed Forms 1,683 1,402 1,500 1,500 1,500 2040 Envelopes & Letlerbead 0 0 600 600 600 2111 Uniform Expense 561 543 550 550 550 . 2120 Motor Fuel-Gasoline 4,692 5,034 5,500 5,000 5,500 2150 Shop Materials-Public Works 274 26 300 720 500 2210 Equipment Maint Materials 700 930 1,500 800 1,000 2270 Utility Maint Materials 7,710 12,334 8,000 8,000 8,000 2400 Small Tools & Minor EquipmeDl 131 728 300 250 250 2401 Safety Equipment 0 0 250 285 250 Sub-Total 16,392 21,887 19,150 18,430 18,900 OTHER SERVICES & CHARGES 3010 Prof Svcs-Auditing Fees 2,717 3,150 4,700 4,700 7,200 3030 Prof Svcs-Engineering fees 27,068 7,884 15,000 8,895 10,000 3040 Prof Svcs-Legal Fees 1,600 78 0 540 0 3060 Clerical Services Fees 888 976 0 0 0 3090 Appl Software Support Fees 4,759 5,373 2,150 2,000 2,750 3091 PC Network Support Fees 0 6,222 4,000 6,865 6,900 3210 Telephone Expense 57 0 100 0 0 3215 Cell Phone Expense 0 0 0 0 0 3222 Postage-Utilities 1,698 2,142 1,900 2,000 2,000 3310 Mileage Reimbursement 3 134 50 SO SO 3610 General Liability Insurance 11 ,824 11,940 12,500 14,615 15,000 3615 Excess Liability Insurance 1,766 1,770 1,900 2,240 2,250 3650 Surety Bond 195 305 350 150 150 3810 Electric Utilities-General 10,471 8,374 9,500 8,500 9,000 3820 Water Purchases-Roseville 586,675 567,834 625,000 625,000 625,000 . 3825 MN DH Water Testing Fees 17,689 17,680 18,000 ]6,000 18,000 3830 Natural Gas Utility 1,457 848 1,800 1,850 1,850 3850 Gopher State Fees 630 429 600 450 500 Sub-Total 669,497 635,139 697,550 693,855 700,650 CITY OF ARDEN HILLS 2004 BUDGET . ACCOUNT DESCRIPTION OTHER SERVICES CHARGES 4036 Maintenanee Of Utilities 66,317 5,702 65,000 60,000 ]0,000 4040 Maint Of Vehicles & Equip 60S 2,115 1,500 3,825 1,500 4090 Other Services 0 209 1,000 500 500 4150 Equipment Rental 447 0 500 0 0 4200 Depreciation 85,739 87,808 90,000 90,000 87,808 4330 Dues/SubscriptionslLicenses 551 483 600 500 500 4370 Training & Subsistence 230 775 500 625 500 4390 Sales Tax Expense 14,364 8,986 15,000 8,500 10,000 Sub-Total 168,253 106,078 174,100 163,950 11 0,808 Sub-Total Exps before Oper.Trs 1,006,393 935,375 1,060,915 1,016,701 1,030,682 OTHER FINANCING USES 7200 Transfer To General Fund-l0l 15,750 0 16,500 16,500 16,995 7260 Transfer To PIR-501 0 0 0 0 0 Sub-Total 15,750 0 16,500 16,500 16,995 . TOTAL EXPENSES 1,022,143 935,375 1,077,415 1,033,201 1,047,677 Less: Depreciation -85,739 -87,808 -90,000 -90,000 -87,808 Add: Capital Outlay Exp. 102,830 124,665 320,000 320,000 191,585 TOTAL CASH REQUIREMENTS 1,039,234 972,232 1,307,415 1,263,201 1,151,454 . CITY OF ARDEN HILLS 2003 BUDGET Acct 2002 No. ACCOUNT DESCRIPTION Est. SUPPI~IES 2270 Utility System Maint Supplies 1127 0 0 0 0 0 Sub-Total 1127 0 0 0 0 0 OTHER SERVICES CHARGES 3040 Prof Svcs-Lcgal Fees 0 0 0 0 0 0 4150 Equipment Rental 0 0 0 0 0 0 Sub-Total 0 0 0 0 0 0 TOTAL EXPENSES 1127 0 0 0 0 0 . . CITY OF ARDEN HILLS 2003 BUDGET 2002 ACCOUNT DESCRIPTION Actual Adopted Revised SUPPLIES 2270 Utility System Maint Supplies 401,801 44,668 0 0 0 0 Sub-Total 401,801 44,668 0 0 0 0 OTHER SERVICES CHARGES 4090 Other Services 3,672 0 0 0 0 0 Sub-Total 3,672 0 0 0 0 0 TOTAL EXPENSES 405,473 44,668 0 0 0 0 . . CITY OF ARDEN HILLS 2004 BUDGET Aect 2001 2002 2003 . No. ACCOUNT DESCRIPTION Actual Actual Ado ted Proposed PERSONAL SERVICES 1010 Admin Ft Employees-Reg 26,821 34,132 36,070 35,510 54,600 1012 Public Works Employees-Reg 73,125 91,403 112,360 81,760 112,253 1020 Full-time Employees OT 9,471 10,780 10,400 9,500 9,785 ]045 Temporary Wage-Public Works 1,060 3,646 3,500 3,500 3,500 1130 Employer Savings Match 116 366 0 265 595 1210 Pera Employer Expense 5,228 7,073 8,785 8,453 9,770 1220 Fica Expense 8,246 9,928 12,420 11,065 13,775 1300 Insurance Expense 10,988 13,969 15,835 15,165 18,110 1310 Life Insurance 0 0 1,135 1,110 1,145 1510 Workers' Comp Ins Premiums 5,209 7,082 9,600 9,162 9,440 Sub-Total 140,264 178,379 210,105 175,490 232,973 SUPPLIES 2010 Office Supplies! Accessories 618 873 650 725 725 2030 Printed Forms 1,682 1,402 1,250 1,250 1,250 2040 Envelopes & Letterhead 0 0 450 450 450 2111 Uniform Expense 561 543 560 550 550 2120 Motor Fuel-Gasoline 40 45 50 SO 50 2121 Motor Fnel-Diesel 1,771 2,487 2,000 2,000 2,000 . 2150 Shop Materials-Public Works 337 1,002 600 400 500 2210 Equipment Maint Materials 1,932 4,862 3,000 2,800 2,900 2270 Utility Maint Supplies 2,060 6,215 3,000 3,500 3,000 2400 Small Tools & Minor Equipment 213 1,100 600 500 500 2401 Safety Equipment 31 920 500 250 250 Sub-Total 9,245 19,449 12,660 12,475 12,175 OTHER SERVICES & CHARGES 3010 Prof Sves-Auditing Fees 2,717 3,150 4,700 4,700 7,200 3030 Prof Svcs-Engineering Fees 40,460 53,605 40,000 48,000 45,000 3060 Clerical Services Fees 888 976 0 0 0 3090 Appl Software Support Fees 4,616 2,071 2,150 2,000 2,000 3091 PC Network Support Fees 0 6,222 4,000 6,800 5,000 3160 Utility Inspectors 0 0 0 0 0 3210 Telephone Expense 5,013 5,843 4,600 5,500 5,000 3215 Cell Phone Charges 0 0 0 0 0 3222 Postage-Utilities 2,641 2,142 2,100 2,100 2,100 3310 Mileage Reimbursement 36 134 SO 100 100 3610 General Liability Insurance 11 ,824 11,940 12,500 14,615 15,000 3615 Excess Liability Insurance 1,766 1,770 1,900 2,239 2,250 3650 Surety Bond 195 305 350 150 150 3815 Electric Utilities-Lift Statns 22,872 23,738 24,000 23,000 24,000 . 3850 Gopber State Fees 66 0 50 0 0 3860 MCES Treatment Charges 522,553 509,183 550,000 540,000 550,000 3865 Sac Reimbursements 22,674 39,204 25,000 25,000 0 Sub-Total 638,321 660,283 671 ,400 674,204 657,800 CITY OF ARDEN HILLS 2004 BUDGET . 2003 2004 ACCOUNT DESCRIPTION Est. Proposed OTHER SERVICES & CHARGES 4010 Cleaning & Waste Removal 889 0 0 0 0 4036 Maintenance Of Utilities 93,693 61,427 300,000 300,000 60,000 4040 Maint. Of Vehicles & Equip 3,855 1,348 2,500 1,500 2,000 4090 Otber Services 939 0 1,000 0 0 4150 Equipment Rental 0 55 0 0 0 4200 Depreciation 100,629 94,715 125,000 125,000 94,714 4330 Dues/Subscriptions/I~icenses 275 422 400 400 400 4340 Awards & Indemnities-Properly 0 0 0 0 0 4370 Training & Subsistence 60 1,121 900 2,500 1,000 Sub-Total 200,340 159,088 429,800 429,400 158,114 Sub-Total Expenses before Trsfs 988,170 1,017,199 1,323,965 1,291,569 1,061 ,062 OTHER FINANCING USES 7200 Operating Transfer to 101 15,750 16,1 SO 16,500 16,500 16,995 Sub- Total 15,750 16,1 SO 16,500 16,500 16,995 . TOTAL EXPENSES 1,003,920 1,033,349 1,340,465 1,308,069 1,078,057 Less: Depreciation -106,920 -94,715 -125,000 -125,000 -94,714 Add: Capital Outlay Exp. 23,373 361,532 265,500 265,500 405,991 TOTAL CASH REQUIREMENTS 920,373 1,300,166 1,480,965 1,448,569 1,389,334 . CITY OF ARDEN HILLS 2004 BUDGET ACCOUNT DESCRIPTION . Actual PERSONAL SERVICES 1010 Admin Ft Employees Reg 317 9,554 1,450 4,845 6,226 1012 Public Works Employees Reg 742 127 3,100 2,575 0 1020 Full-Time Employees Ot 485 562 600 600 620 1130 Employer Savings Match 13 296 0 55 110 1210 Pera Employcr Expense 78 518 285 265 380 1220 Fica Expense 114 739 395 345 525 1300 Insurance Expense 55 788 510 445 685 1310 Life Insurance 0 0 35 35 40 Sub-Total 1,804 12,584 6,375 9,165 8,586 SUPPLIES 2010 Office Supplies/Accessories 250 500 250 250 250 2020 Copier/Paper Expense 0 0 0 0 0 2030 Printed Forms 0 0 250 250 250 Sub-Total 250 500 500 500 500 OTHER SERVICES & CHARGES 3095 Outside Data Processing Fees 0 973 1,000 975 500 . 3310 Mileage Reimbursement 0 0 0 0 0 3840 Res Recycling Costs 58,260 59,233 59,750 58,250 59,000 3845 Res Clean-up Costs 6,654 5,740 7,500 6,500 7,000 4090 Other Services 0 0 0 0 0 4330 Dues/Subscriptions/Licenses 0 0 0 0 0 Sub-Total 64,914 65,946 68,250 65,725 66,500 TOTAL EXPENSES 66,968 79,030 75,125 75,390 75,586 . CITY OF ARDEN HILLS 2004 BUDGET . Acct 2001 2002 2004 No. ACCOUNT DESCRIPTION Actual Actual Pro osed PERSONAL SERVICES 1010 Admin Ft Employees-Reg 154 6,386 11,410 17,570 16,054 1012 Public Works Employees-Reg 18,166 23,945 43,980 34,950 49,310 1020 Full-Time Employees-Ot 93 1,524 0 515 530 1045 Temporary Wage 0 1,302 1,250 1,250 1,250 1110 PTO Payoff-Termination 0 529 0 0 0 1130 Employer Savings Match 0 0 0 0 215 1210 Pera Employer Expense 930 1,589 3,065 3,225 3,645 1220 Fica Expense 1,349 2,276 4,335 4,220 5,045 1300 Insurance Expense 1,977 3,132 6,740 6,130 7,390 1310 Life Insurance 0 0 495 465 480 Sub-Total 22,669 40,683 71,275 68,325 83,919 SUPPLIES 2010 Office Supplies 0 12 0 0 0 2030 Printed Forms & Paper 0 105 0 0 0 2150 Shop Supplies 0 0 0 0 0 2210 Equipment Maint Materials 0 0 0 0 0 2270 Utility Maint Supplies 535 9 3,000 3,000 3,000 . 2400 Small Tools & Minor Equip 0 0 750 750 750 Sub-Total 535 126 3,750 3,750 3,750 OTHER SERVICES & CHARGES 3030 Prof Svcs-Engineering Fees 839 21,735 50,000 50,000 50,000 3040 Prof Svcs-Legal Fees 0 268 0 125 0 3060 Clerical Services Fees 222 488 0 0 0 3310 Mileage Reimbursement 0 0 0 0 0 4034 Pvmt Mgmt-Alloc Costs 0 15,900 509,900 509,900 0 4038 Maintenance Of Storm Sewers 25,849 2,883 25,000 25,000 50,000 4090 Other Services 0 0 100 100 0 4150 Equipment Rental 0 386 0 0 0 4200 Depreciation 9,926 2,830 12,500 12,500 2,830 4330 Dues/Subscriptions/Licenses 63 0 100 100 100 4370 Training & Subsistence 0 0 0 0 0 Sub-Total 36,899 44,490 597,600 597,725 102,930 TOTAL EXPENSES 60,103 85,299 672,625 669,800 190,599 Less: Depreciation -9,926 -2,830 -12,500 -12,500 -2,830 Add: Capital Outlay Exp. 0 0 0 0 255,000 TOTAL CASH REQUIREMENTS 50,177 82,469 660,125 657,300 442,769 . CITY OF ARDEN HILLS 2004 BUDGET Acct 2002 2003 2003 2004 . No. ACCOUNT DESCRIPTION Actual Adopted Est. Pro osed PERSONAL SERVICES 1010 Admin Ft Employees-Regular 113 9,475 16,525 10,410 19,334 1130 Employer Savings Match 2 85 0 325 215 1210 Pera Employee Expense 6 437 1,025 750 1,070 1220 Fica Expense 9 611 1,415 1,155 1,480 1300 Insurance Expense 0 638 1,525 820 1,450 1310 Life Insurance 0 0 100 85 90 Sub-Total 130 11,246 20,590 13,545 23,639 SUPPLIES 2030 Priuted Forms 0 0 0 0 Sub-Total 0 0 0 0 0 OTHER SERVICES & CHARGES 3110 Recording Secretary Fees 0 0 0 0 0 6020 Interfund Loan Principal Pymnt 0 0 0 0 0 6120 Interfund Loan Interest Pymnt 40,000 18,575 10,000 10,000 10,000 Sub-Total 40,000 18,575 10,000 10,000 10,000 TOTAL EXPENDITURES 40,130 29,821 30,590 23,545 33,639 . . . . . CITY OF ARDEN HILLS 2004 BUDGET r~d1 $nA~~~i~~~~~~~~~,~~lli~b~~o~>> Acct 2001 No. ACCOUNT DESCRIPTION Actual .. .. .. ... .............. . .. .. ... . .... .... . .............. .........q .--........ .............. ..........- ,---_.._--.-.. .............. .-..-.--.---. ..--......... .............. 7(1:!413M .............. 2003 Est. 2002 Actual 2003 Adonted 2004 Proposed OTHER SERVICES & CHARGES 3510 Legal Notices Publishing 0 0 0 0 0 4090 Other Services 0 0 0 0 0 9100 Forgivable Loan Disbursements 0 0 0 0 0 Sub-Total 0 0 0 0 0 TOTAL EXPENDITURES 0 0 0 0 0 CITY OF ARDEN HILLS 2004 BUDGET ~#M ............................... ............................. H7iJ:f MAXll!'nlS't#t .R:U(aQtr~:rl1(GFUND .. Acct 2001 T No. ACCOUNT DESCRIPTION Actual .dO... ... ............... ............................... ... ............ .............................. .... .......... ............................... .......",-,".... .............................. i~~4'i~~ 2003 Est. 2004 Proposed 2002 Actual 2003 Adopted OTHER SERVICES & CHARGES 3050 Fiscal Consultant Fees 0 0 0 0 0 3055 County TIF Admin Fees 0 0 0 0 0 3510 Legal Notices Publisbing 0 0 0 0 0 6020 Interfund Loan Principal Pymnt 0 0 0 0 0 Sub-Total 0 0 0 0 0 TOTAL EXPENDITURES 0 0 0 0 0 10000 . . . . . . CITY OF ARDEN HILLS 2004 BUDGET . . . . . . . , . . . ".. .." . . ".. )Iiii'll..>)>,....... 104 $l)A,dj;:vrsT#2URtRoFFIcEmmu Acct 2001 No. ACCOUNT DESCRIPTION Actual .",,,..... .......................... ..."........ .......................... ............ .......................... ............. .......................... ............. iil~~~i$il7 2003 Est. 2002 Actual 2003 Adopted 2004 Proposed OTHER SERVICES & CHARGES 3030 Prof Svcs-Engineering Fees 0 76 1,000 1,000 1,000 3040 Prof Svcs-Legal Fees 1,643 719 3,000 680 1,000 3050 Fiscal Consultant Fees 907 514 500 500 800 3055 Couuty TIF Admin Fees 519 0 0 1,045 1,100 3510 Legal Notices Publisbing 0 0 0 0 100 4090 Other Services 75 1,000 0 0 0 5110 Lan/Bldg Aquisition 0 0 0 0 0 5120 Site Improvement/Prep Costs 0 0 0 0 0 5130 Install of Public Utilities 0 0 0 0 0 5140 Streets & Sidewalks 0 0 0 0 0 6020 Interfund Loan Principal Pymnt 0 0 50,000 50,000 50,000 6300 Bond Underwriting Fees 0 0 0 0 0 7285 Transfer to GO Bonds 1998-325 205,668 286,315 285,095 285,095 288,450 Sub-Total 208,812 288,624 339,595 338,320 342,450 TOTAL EXPENDITURES 208,812 288,624 339,595 338,320 342,450 CITY OF ARDEN HILLS 2004 BUDGET .." . . ., ... - . . . . , . . " , - , .F.....d.'........,.. ...,...,<...,....,.............................. ;~~600~t~mst#~~$IOO;~ill~~~~ Acct 2001 No. ACCOUNT DESCRIPTION Actual .-.---.-,--- .._,....... ............. ......_,.... ..-,.-,,-,... ............ ..-..-....._, ...-,.-,_.", ............. ..-,....-.. .....-..-..., ............ ..-,.-..-.... ..-.....-.. 1ii5g~1~~5 2003 Est. 2003 AdoDted 2004 Pro Dosed 2002 Actual OTHER SERVICES & CHARGES 3040 Prof Svcs-Legal Fees 0 0 0 0 0 3050 Fiscal Consultant Fees 345 339 400 400 400 3055 County TIF Admin Fees 406 0 250 275 300 3059 Developer TIF Payments 38,099 33,845 35,100 35,100 34,320 3510 Legal Notices Publishing 0 0 0 0 0 5800 Construction Contract 0 0 0 0 35,000 Sub-Total 38,850 34,184 35,750 35,775 70,020 TOTAL EXPENDITURES 38,850 34,184 35,750 35,775 70,020 . . . to '( ~ . Enclosure #4 . 2004 Budget: 2004 Capital Improvement Program . e . '"'",," O'~ 1::1 ~ ~ ll. ~ 0;;' : ff~is. ("} "g>~~1 cnC2;.:!l:l'I' ~~Cl;;';L " . ... ::0... ~ !!L ;.~~li ~<Ct> i~ ;1:. 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Iii Ol~ ""lie:: ~,~ 5':~ ~In '" ,~ ~i;;: ~ISl o,~ ::I'''' o.'l: s:!tu a11::S _'ltLl o. ~I~ ~ 3 ;I~ :~Ia ! tD l-oi ! 10 i j[ .~ + :U'l ,= 1'0 '= :0 19i :"0 = = . ~ I~ 3 <:> m ~ n ~ :-6' ,~ '5' o iN, =' =, ... ," = ,= '" " =i =, 'Q)j ~ ~ !!. !ii' 3' III -< N 0 0 .. N 0 0 0- ~ co ~ ." '< ~. 0 ~>> ~ -< l> ~ il. ~ ~ ~ 0 (') ~ ~ r- III r- ." iii en ;; !!. i ." ~ 0 ~ 3 ~ 0 ~ " ii 0 1\,): = = ... '" -< ~ ~ ~ ~ o !i[ . ~, ., . . . Enclosure #6 2004 Budget: Estimated Ending Cash and Investment Balances by Fund . 4t Estimated Fund Balances for Year End 2003 and Year End 2004 General Fund Community Services Program Fund Park Fund Cable Fund TCAAP Risk Management EDA Funds Tax Inc 1998A Municipal Land & Bldgs Non-Assess Road Imp Capital Equip Fund Public Safety Equip Fund PIR Water Fund . Sewer Fund Recycling Fund SWM Fund ~ Actual Balance 12/31/2002 753,172 1,184 (734) 562,744 243,463 232,976 196,550 (489,646) 2,012 (150,944) 1,551,255 141,626 441,864 7,987,497 1,983,613 2,076,325 54,113 666,016 Estimated Balance 12/31/2003 760,159 134 681 482,744 270,163 278,453 216,855 (422,183) 1,188 (241,364 ) 1,601,255 145,626 462,864 7,317,667 2,139,162 1,857,956 44,171 194,316 Estimated Balance 12/31/2004 760,159 934 681 194,744 270,172 286,569 233,855 (387,122) 1,188 (150,426) 1,544,583 149,626 463,034 5,531,031 2,302,935 1,849,599 33,035 201,817 .-. . . ~ /f\~HILLS MEMORANDUM DATE: Agenda Item 5.A. November 12,2003 TO: Mayor and Council '(, . ~~ Q 0 Michelle A. Wolfe, City Administrator~' Civil Engineer Position FROM: SUBJECT: Backeround As part of the presentation regarding the 2004 budget, staff prepared several "budgetary exercises" for Council discussion. One of the topics was Engineering Services. (A copy of the presentation materials is attached.) It is my understanding that the Council was receptive to the concept and directed staff to proceed with gathering additional information, preparing a job description, and bringing forward for further discussion. Discussion As stated during the budget process, the staff conducted an analysis of 2001 and 2002 engineering invoices. On average, it was estimated that $131,742 worth of engineering functions could be performed by an in-house civil engineer. Conversely, some functions requiring specific expertise would continue to be contracted out. This expense would vary from year-to-year depending on the services required. Staff also presented an estimated budget for an in-house civil engineer position, and a list of pros and cons related to creating a position (all attached.) A proposed job description has been developed and is attached. In addition, staff has done job point and pay analysis to determine a recommended pay range. The conclusion is that based on relevant job factors and the external comparisons, a 2004 pay range of $45,600 - $60,000 is recommended (2004 proposed compensation plan attached). This position would not be a department head but rather, would report to an operating department. After further discussion, there is general agreement at the staff level that the addition of a civil engineer position would bc advantageous for the following reasons: I. Customer Service - to have engineering expertise in house would provide a higher level of service to our residents. Memo City Council Committees & Appointments 2 .. 2. Cost Savings (direct and indirect) - an in-house engineer would provide cost savings opportunities since his/her time would be less expensive than a contract engineer. Some of the savings would be direct, some would be in direct in the form of cost avoidance (if not for having this position, we would have to contract for the work.) 3. Growing need - our need for engineering assistance has been growing and will continue to grow. The city has been undertaking infrastructure improvement projects with the pavement management program, and there have also been many utility-related projects in recent years. The TCAAP redevelopment will greatly impact our needs for engineering assistance. There are also benefits to continuing to contract engineering services. As outlined in the budget presentation materials, there is a depth and variety of experience available when contracting with a firm. The current engineering firm has a familiarity with the staff and community. However, since the in-house position would not be able to perform all engineering functions, we would still contract for some services and these advantages would still be available to us as needed. As you review the pros and cons of this proposal, it is important to remember that the benefits of the position can change year-to-year, depending on the priorities we (staff and Council) set for the position and the types of projects that are undertaken. For example, if we take a more customer -service approach, the cost savings will not be as direct. If the goal is to enhance cost savings, then the focus will be on performing tasks that are "billable". Obviously, there will be a . mix of both, but how that balance is achieved can vary depending on priorities and projects. In either case, it is believed that the benefits outweigh the costs and that the addition of a civil engineer position would positive for the City of Arden Hills. Action Requested At the November 17 City Council work session, the 2004 budget will be reviewed. As part of that discussion, we wanted to provide you with additional information regarding the possible addition of a Civil Engineer position to city staff. 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City of Arden Hills Job Description POSITION: DEPARTMENT: REPORTS TO: Civil Engineer Operations and Maintenance Director of Operations and Maintenance SUMMARY To provide professional engineering advice on planning, design, construction, inspection, administration and maintenance of public infrastructure consistent with City Council policy and with federal and state regulations. This position will also perform routine and complex technical engineering work including computer-aided design (CAD). ESSENTIAL FUNCTIONS OF THE POSITION Plan, develop, and implement engineering projects including feasibility reports, design, construction, Pavement Management Program (PMP), financing and contract administration; serve as project manager on Operations and Maintenance improvement projects. Prepare preliminary and final design for Operations and Maintenance projects, including sanitary sewers, water-main, storm sewer, street and aU related facilities or structures; prepare the preparation of plans, specifications, advertisement for bids, contracts, deeds, easements and any other contract administration work. Assist in the selection and administration of private consultants' contracts and monitor the .utilization of consultants to supplement in-house design work. Assist in the preparation of special assessment rolls and other financial data. Manage the City's Pavement Management Program (PMP) and develop and recommend program strategies. Assist in the preparation of various reports including the five-year capital improvement program, annual budget, departmental reports and state and federal applications and grants. Respond to citizen inquiries and requests regarding engineering projects; research complaints and inquiries regarding problems and the availability of services; determine solutions. Considerable skill in the use and administration of Geographic Information Systems, including Arcview GIS software. . Prepare correspondence and reports regarding engineering projects and maintain files and records. Review and revise policies, ordinances, and requirements in order to keep current with industry standards. Make presentations, attend meetings, and participate on committees as required. Review and comment on planning and development proposals Coordinate with external agencies on transportation improvements impacting the City. Provide technical advice and assistance to City staff. Keep current on industry standards and practice. Assume other duties as necessary and required. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty . satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in civil engineering or related field. Two (2) years progressively responsible skilled engineering experience, preferably in the public sector and ability to obtain registration as a Professional Engineer (PE) in the state of Minnesota within six (6) months after hire. LANGUAGE SKILLS Ability to read, write, analyze, and interpret plans and blueprints, contracts, ordinances, technical journals, financial reports, development agreements, legislation, statutes, and legal documents. Ability to respond to common inquiries or complaints from customers, department staff, City Council, regulatory agencies, and members of the business community. Ability to effectively communicate both orally and in writing with state regulatory agencies, elected officials, City staff and members of the public. Ability to give . verbal presentations and speeches. Ability to prepare reports and correspondence. . . . MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios and percentages. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of the modern principles, practices, methods and techniques of civil engineering as applied to the development, construction, and maintenance of municipal engineering projects and Operations and Maintenance facilities. Knowledge of the laws, ordinances, and regulations applicable to municipal engineering; of asphalt pavement maintenance methods and techniques; of pavement management software; of land and engineering survey systems, methods and techniques. Skilled in use of microcomputer and related software. The ability to perform the following work activities with or without reasonable accommodations: . Perform skilled civil engineering work. · Make complex engineering computations. . Use of survey equipment. . Plan and coordinate engineering of Operations and Maintenance programs and projects. · Ensure conformance to construction plans, specifications, codes, and state and federal regulations. · Prepare technical reports and related correspondence. . Use a computer, word-processing, spreadsheet, and related engineering software. . Communicate clearly and concisely, using diplomacy and tact, both verbally and in written correspondence. . Establish and maintain effective working relationships with Staff, Council, and residents. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stand; sit; and talk or hear. The employee is occasionally required to walk; climb or balance; stoop, . kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. . . . . . ~ /]'\~ HILLS MEMORANDUM DATE: Agenda Item 5.B. November 13,2003 TO: Mayor and Council , ~ Q 0 Michelle A. Wolfe, City Administrator ~~ Neighborhood Meetings: Re-Cap FROM: SUBJECT: Backl!:round The City Council held a series of four neighborhood meetings in September and October. After each meeting staff compiled a list of notes and suggestions for follow-up and consideration. At this time we would like to present some of that information to City Council. Discussion Attached is a summary of meeting attendance. From comments I received, I think there was universal agreement that the meetings were well attended (higher than anticipated) and good information was provided and exchanged. For future reference any suggestions for improvement are always welcome. In addition, I have started a combined master list of the questions, requests and issues that were raised at the four meetings. This list, when completed, can serve as a work paper for ensuring that we follow-up as necessary on issues that came up during the meetings. Some of the items are still being worked on and therefore the list will continue to be modified. In addition, it could be mailed to all those who attended the meetings. There were some questions that we could not answer at the meetings that we can answer now, and some have been forwarded to other agencies. Some may have been asked at one session but not another, yet may be of interest to others. This mailing can provide those who took the time to attend with additional information, but also indicate that their issues and questions were heard and acted upon. Hopefully, this would encourage them to continue to participate in future neighborhood meetings as well as other City events and meetings. The attached list is a first ~ rough draft. I wanted to just give you an idea of (I) the nature and scope of questions and issues that were raised; and (2) a possible method for follow-up and additional communication with the residents. The format will be improved, possibly breaking out the issues into topic areas or by neighborhood. Memo City Council Committees & Appointments 2 Action Requested Provide input and direction to staff regarding follow-up from the neighborhood meetings an changes to consider for future meetings. II,Earth\Admin\City Administrator\.Alemo\2003\11-J3-03 Memo to Council RE Neigh Mtgs.doc . . . . . . Arden Hills Neighborhood Meetings - Precinct/Location Date Notices Sent Attendance 1: Holiday Inn SeDtember 30 500 32 2: Trinity October 7 647 67 Lutheran Chnrch - 3: Mounds View October 21 459 31 Hieh School 4: City Hall October 28 1265 35 Precinct #1: Meeting started promptly at 7:30 and discussion concluded at 10:00. One resident signed up for the Assessment Policy Task Force, one signed up to serve as an Election Judge. Precinct #2: Meeting started at 7:30 and ended at approximately 9:30. One resident expressed interest in serving on a City committee, one resident expressed interest in serving as an election judge, and one expressed interest in serving on a task force relating to Presbyterian Homes triangle. Precinct #3: Meeting started at 7:30 p.m. and ended at approximately 9:30. Two residents indicated interest in serving as election judges, and three expressed interest in serving on a City committee. Precinct #4: Meeting started at 7:30 and ended at approximately 9:30. No residents indicated interest in serving on a city committee or as an election judge. Suggestions: . Start meetings at 7:00 p.m. instead 01'7:30 p.m. . Keep presentations informational but brief to allow maximum time for resident Q&A. . Arrive early to allow for meeting individual residents and answer questions one- on-one. I,I.Earth\Admin\Council\.Neighborhood MeelingsUrden Hills Neighborhood Meetings - Summary dala.doc DRAFT lI/13/03 . 2004 Neighborhood Meetings . In reference to City Accomplishments, it was asked what projects/issnes did not get approved to proceed and why? Did any of those decisions turn into an opportunity for savings to the residents? . Some residents requested that street numbering be included on the new street signs. The City Council will be reviewing the proposed 2004 budget and the street sign proposal on November 17 and is scheduled to adopt the budget on December 8. During this review the Council will determine whether or not to proceed with the street sign project, and if so, whether or not to include street numbers on the signs. . Concerns were expressed about the new Cub Food store and the pedestrian and vehicle traffic implications. The Cub store is schedule to open in early December. During the planning process for the new store, it was determined that some of the existing traffic problems may actually be improved as part of the project. However, City staff will monitor the tratTIc and pedestrian issues and if necessary, work with Ramsey County and the City of Shoreview on possible additional improvements. . . There was a request for stop lights at County Road E and Snelling. (Lindy's corner.) This request would need to be reviewed by Ramsey County. . A resident requested that a construction speed/stop sign be placed on Ingerson for the duration of the project. . A concern was expressed about speed at Valentine Hills Elementary School (Old Highway 10 and County Road E2). This issue was referred to the Ramsey County Sheriffs Department for follow-up. It could be an enforcement issue or an engineering/design issue. Based on their observations, the Sheriff s Department may refer this to Ramsey County traffic engineers for review. . There were several questions about the TCAAP project. Residents asked about the status of TCAAP redevelopment. Some asked about tbe environmental clean-up and who would be responsible? . . It was explained that the City is proceeding with the process of acquiring the site from the federal government, and that the post office is no longer considering use of the site. Staff explained that thc environmental clean up is the responsibility of the Army. A Phase II Environmental Survey of the site has been completed and is under review. The City has a master planning group including residents and other stakeholders, and they have completed a vision statement and goals for the project which are currently under review by the City Council. . Does the City still offer senior discounts for water and sewer rates? . Concerns were expressed about the 2002 and 2003 pavement management projects. These included dclays, extended deadlines, and too many "surprises" for residents. It was suggested that the City improve communications for future pavement management projects. . . Questions were raised about the Arden Hills branch of the Ramsey County Suburban Library system: What is an environmental library? What can we do to ensure that the library will not be closed for 2004? One resident indicated that the City should not support the new facility that is proposed for construction. While there were many concerns discussed at the neighborhood meetings, the city has since learned that the County budget includes funding to keep the Arden Hills branch open through 2004. This issue may resurface during 2005 budget preparation, so City staff will continue to monitor the status of the library. . Will a band shell be constructed in Arden Hills, and if so, where would it be located and what would the implications be? Guidant Corporation contacted the City regarding the possibility of building a band shell within the City. It would be donated to the City and for public use. This was an initial contact, looking for feedback. There has been little formal discussion at this point. The City is waiting for furtller information from Guidant. The company is looking at other sites in other communities for this project. . Overnight parking enforcement was raised as a concern and issue. . Concern was expressed about speed of vehicles on New Brighton Road. Why are there two different speeds posted on this road? . . Several residents expressed concern about open loads - vehicles carrying uncovered loads to the compost facility and uncovered gravel trucks. One 2 suggestion was to put some kind of notice on the City WEB site to remind people to cover the loads they are transporting to the compost site. This concern was shared with the Ramsey County Sheriffs Department. . Residents expressed their appreciation for the stop signs on County Road E. One resident asked if there would eyer be stop lights considered for that intersection. . One resident indicated his suggestion that the City of Arden Hills should take back county roads and set the speed limits at 30 mph. The City realistically does not have the financial resources to take over all of the county roads within our city limits. We will continue to forward our concerns to Ramsey County and work with County staff and officials on traffic, speed, and other concerns. . Concern was expressed about illegal dumping throughout the City. The Ramsey County Sheriff s Department indicated that they have been enforcing the applicable statutes and ordinances and issuing tickets. They are aware of the concern and will continue to monitor. . Many concerns were expressed about the possible Presbyterian Homes "triangle" project. Many were concerned with the proposed project and its implications and wanted to know the process that the City would follow. One resident mentioned that there was a pile of dirt/debris on the triangle site that should be cleaned up. Residents expressed their concern that they don't want to see "dorms", underground parking, above-ground parking, or the cutting down of 75-year-old trees. In response to many of the concerns about this project, the City officials recommend an approach similar to that uscd when Guidant Corporation was working on their campus master plan. This approach involved a neighborhood advisory group that actively communicated with the corporation and the City and worked through project issues together. In addition, Mr. Parrish informed residents at the meeting that Presbyterian Homes President Dan Lindh had expressed his desire to work with the neighborhood, and also that the plans previously discussed with residents is being pulled back. Neighbors interested in serving on a neighborhood task force relating to development of the "triangle" should contact the City. . Many concerns were expressed about the project on Cleveland Avenue and County Road D. They asked about the timeline and status of the project. Clarifications regarding balconies and setbacks were also requested. 3 . . . . Mr. Parrish indicated that the owner has been finalizing bids for tlle project and it appeared uncertain if it will go forward. The timeline lapses in late November or early December, and then the approvals would no longer be in place. If that happens, then the planning process would to start over. Mr. Parrish also indicated that a 30-foot buffer is normally required, but tllis was reduced. In return, the owner was required to significantly increase the amount oflandscaping. In terms of the balconies, they are an aesthetic part of the design and not intended for use. They were approved as part of the project. . A resident was concerned about direct water runoff into Lake Johanna. Mr. Tom Moore indicated that there is direct runoff into the lake. As the City's pavement management program proceeds the City is trying to reduce the amount of direct rW10ff into the lake. The City is taking a neighborhood approach. He also mentioned that the City has a zero tolerance policy regarding phosphorous. . There were seyeral requests for additional sidewalks along certain County roads. Residents inquired as to who owns the sidewalks along County Roads. One resident requested that the City look at putting in a path along New Brighton Road. . Mr. Parrish responded that the county owns the sidewalks, but the County does not maintain them. . A resident indicated a concern with the City's participation in the joint maintenance facility with Ramsey County, and advised that the City make sure to have an "exit strategy". The City Council recently approved (November 10) a joint agreement with Ramsey County regarding the joint maintenance facility. The City Attorney was very active in drafting the agreement. The City Council and staff are comfortable that the City's interests are well protected in this agreement. . A resident urged the City Council not to sell the current Public Works site. Another resident asked when the site would be cleaned up after the department moves to its new facility. No decision has been made regarding the disposition of the current Arden Hills Public Works site. The department will move to the new facility sometime in fall 2004. The City Council will review options for the site in the future. At this time it is anticipated that a decision will be made sometime next fall (2004). . A resident discouraged the City from proceeding with improvements at Perry Park. . Improvements at Perry Park have already been approved and are underway. These improvements include items that are required for accessibility to those with 4 disabilities. Other improvements are designed to improve safety at the Park. The project was thoroughly reviewed by the City's Parks, Recreations and Trails Committee before being recommended to City Council for approvaL . . One resident urged the City to look into improving the crossing to Tony Schmidt Park. City staff discussed this concern with Ramsey County. The county does not support a crossing at Tony Schmidt Park. The islands were installed on Lake Johanna Boulevard to help pedestrian traffic cross from the lower to the upper levels of the park. Since it is a county park and county road, they have the final decision. The county also indicated that a study was completed and indicated that a traffic light was not needed. . A concern was voiced about residents burning trash. . Several concerns were expressed about traffic on Valentine Hills Road and on Crystal, near Mounds View High School. A resident asked about a stop sign on Valentine Hills Road. Others asked about stop signs on Delview and Crystal. Speed bumps were also suggested. Ramsey County Sheriff s department provides a deputy for traffic control and enforcement one before and one hour after schooL The school district pays for the cost of this service. It was noted that it is not just students who speed through the neighborhoods near the high schooL . . Some residents were concerned about speeding on Chatham Avenue. One resident suggested that a cul-de-sac be constructed on Chatham so it no longer serves as a through street. The speed concerns have been forwarded to the Ramsey County Sheriffs Department . A resident asked if there are plans to reconstruet the railroad bridge over Old Highway 10. Tom Moore indicated that Ramsey County does not have any plans at this time to rebuild the bridge or expand the roadway. . A resident asked if stop lights are planned at Lake Valentine Road and Old Highway 10. . The City was asked whether or not they would take a formal position regarding the school operating levy. . 5 . Due to scheduling difficulties and a lack of available time, the citizen's group was not able to appear before the City Council and request support. Therefore, the City of Arden Hills did not adopt an official position regarding the levy. . One resident discussed the problem with graffiti. He suggested that the City work with the high school on possible ways to reduce graffiti. Another resident suggested an educational effort, to inform students about the costs and impacts of graffiti. . rhe City has in the past worked closely with the school district regarding the graffiti problem. One suggestion is to have a Senior Service day for high school seniors, and to have graffiti removal be part of the project. . A concern was expressed about security at Perry Park. The employees who supervise park programs also close and lock the gate each night. One suggestion has been to work with those who live in the near-by neighborhood to check and make sure the gate is closed every night. Ramsey County Sheriff's Department is aware of this issue and has been asked to patrol. . . A resident was frustrated with noise generating from Valentine Hills Elementary School (most likely the HV AC system). Others mentioned noise at Bethel College (events, P A system, grounds crews). Interstate 694 noise was also voiced as a concern. It was suggested that the City consider adopting a noise ordinance. City staff has worked in the past with Valentine Hills Elementary School regarding noise from the HV AC system. Noise levels were checked and were !llUnd to be normal ranges. . A resident asked about the status of police services. The City of New Brighton is presenting a proposal to the Arden Hills City Council and staff on November 13. Up until November 13, the City of Arden Hills did not have any proposal to review. The City staff and Council will then spend time reviewing the proposal and inviting a response for Ramsey County Sheriff's Department. The discussions and review will take place at regular, public meetings/work sessions of the City Council. If the City Council was interested in making a change in police services, it would not take place until 2005. A resident asked that we look at past performance by Ramsey County, not simply money issues. Several Council members indicated that many factors would be considered when reviewing proposals. . Vandalism has been a problem in the neighborhoods near the high school. . The Sheriff's Department has been asked to look into this. It was suggested that they especially watch for vandalism after football games. 6 . Residents asked about tbe status of Interstate 694 improvements, and wbether or not noise barriers would be included in the project. . There are no preliminary designs for the Arden Hills section of 694 at this point. This section is currently programmed for 2012 so plans will not be developed for a few more years. It is unlikely that noise barriers will be included in the project, as they are difficult to get approved. . Some residents asked about the Lexington Avenue reconstruction project. It was asked whether or not stop lights at Victoria would be included in the project. Lexington Avenue from just north of Cummings Park Drive to Highway 96 will be reconstructed in 2005. Current plans call for a stop light at Victoria. There will be a neighborhood meeting at 6:00 on December 2. . A few residents expressed concern about access to and from Keithson Avenue to Highway 96. One concern is the grade difference between the north and south lanes, especially in the winter. . A resident asked about the landscape plans for the Ramsey County Joint Maintenance Facility. . Several residents asked about the status of improvements to Interstate 3SW, Highway 96, and Highway 10. A resident inquired as to whether sound walls would be included if and when Highway 10 is reconstructed or improved. Another asked about timing for these projects. . . Many concerns were yo iced regarding Hamline Avenue. These concerns include traffic volume and pedestrian crossing safety. Another concern is that there is a double turn lane on Highway 96 turning onto HamIine. It is already difficult to access HamIine from the neighborhoods and will now be more difficult. It was suggested that stop signs 'be put along Hamline. Ramsey County has agreed to put a "No Turn on Red" requirement on 96 turning onto Hamline, which will hopefully create gaps for those needing to turn onto Hamline from neighborhood streets. . A resident askcd about the status of an ice rink at Cummings Park this winter. . A few residents asked about the status of North Heights Church expansion plans. . A resident inquired as to whether there were any plans for George Riley's vacant property across from North Heights Church. . 7 . . . . A resident asked if there were plans for "Welcome to Arden Hills' signs. . A resident requested that a map of Arden Hills be readily available to residents. \\liarthlAdmin\CouncilWeighborhood MeetingsWeighborhood Meetings Master Summary. doc 8 Silseth, Pang ~om: nt: 0: Subject: Silseth, Pang Friday, November 21. 2003 4:24 PM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell); Ramsey Co. Sherriff's; Startribune Council Agenda for 11/24103 ~. x-' ,,,>,,,1 ......"", 11-24-03.doc (96 KB) Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.cLarden-hills.mn.us . . 1