HomeMy WebLinkAboutCCP 11-24-2003
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~HILLS
Arden Hills City Council
REGULAR
MEETING
Monday
November 24, 2003
Mayor:
Beverly Aplikowski
Councilmembers:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
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1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
wn'w.ci.arden-hills.mn.ns
c.
City Vision
A 'strongc6mmunity that values our unique environment, our fiscal soundness,
and our tradition as a desirable city in which to live, work, and la .
Agenda
City Council Meeting Convenes 7:00 PM
Can to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A. Council Meeting: November 10,2003
B. Council Work Session: November 17,2003
3. CONSENT CALENDAR
A. Claims and Payroll
B. Resolution No. 03-78: Amending December
2004 City Council Meeting Sehedule
4. PUBLIC INQUIRIES/lNFORMATIONAL
A. Recognition of Mounds View IDgh Scbool
Students
Those items listed under the Consent Calendar are considered to
be routine by the City Council and will be enacted by one
motion under a Consent Calendar format. There will be no
separate discussion of these items, unless a Council Member so
requests, in which event, the item win be removed from the
general order of business and considered separately in its
normal sequence on the agenda.
Public InquirieslInformational is an opportunity for citizens
to bring to the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and
address for the record, and a brief swnmary of the specific item
being addressed to the Council. To allow adequate time for
each person wishing to address the Council, we ask that
individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the
meeting, or as bench copies, to allow a more timely
presentation.
5. PUBLIC HEARINGS
A. Planning Case No. 03-12: (Continued) Variance; Big Ten
Supper Club
Peter Hellegers
6. COMMUNITY DEVELOPMENT
A. TCAAP Vision Statement and Goals
B. Development Agreement: (Nelson) at County Road D &
Cleveland A venue
7. FIN
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A. Resolntion No. 03-79: Approving Amendments to the 2003
Budget
8. OPERATIONS & MAINTENANCE
A. Payment #9 FINAL: 2002 Sanitary Sewer Rehabilitation
Project (Visi-Sewer Clean & Seal)
B. Approval of Bid - EnComt;n Midwest, Inc.: Booster
Station
9. ADMINISTRATION
A. 2004 Liquor Licenses
CITY COUNCIL REPORTS
A. Councilmember Holden
B. Councilmember Larson
C. Councilmember,Rem
D. Councilmember Grant
E. Mayor Aplikowski
Arden Hills City Council Agenda
November 24, 2003
Page 2
Aaron Parrish
Aaron Parrish
Peter Hellegers
Aaron Parrish
Thomas J. Moore
Greg Brown
Greg Brown
Michelle Wolfe
Cynthia Young
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~HILLS
MEETING MINUTES
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
NOVEMBER 10, 2003, 7:00 P,M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to
order the regular City Council meeting at 7:03 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant,
Gregg Larson, Lois Rem, and Brenda Holden.
Absent:
None.
Also present were City Administrator, Michelle Wolfe; Director of
Community Development/Assistant City Administrator, Aaron Parrish; City
Attorney, Jerry Filla; Operations and Maintenance Director, Thomas J.
Moore; City Engineer, Greg Brown; City Planner, Peter Hellegers; and
Recording Secretary, Kathleen Altman.
1. APPROVAL OF MEETING AGENDA
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve the meeting agenda as presented. The motion
carried unanimously (5-0).
2. APPROVAL OF MINUTES
A. October 27, 2003 Council Meeting
Council member Grant requested the following changes: Page 9, under
Administration change his comments to read: Councilmember Grant pointed out
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 10, 2003
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the library was in the ideal location for Valentine Hills Elementary and Mounds
View High School use. He stated his concern that if the library was closed, it
would never reopen. He asked they relay this concern to the County Board.
Councilmember Rem requested the following changes: Page 3 under Public
Inquiries, add Ms. McCallum's address if staff has it and under Mr. Brown's
comments, add "number of' between the words "the" and "driveway". Page 5,
add Mr. Bruce Thompson's appropriate title. Page 9, change Alice Jo Carlson's
title to be: Director of Ramsey County Libraries. Page II, under her comments
first sentence should read: Stated she would be at the County Board hearing...
and under Ms. Wolfe's comments correct the spelling of Mayor Aplikowski's last
name.
Councilmember Larson requested the following changes: Page 6, David
Hamemick's paragraph, second sentence, delete having and replace it with "have".
COuncilmember Holden requested the following changes: None.
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Mayor Aplikowski requested the following changes: None
Ms. Wolfe requested the following changes: None
MOTION: Councilmember Grant moved and Councilmember Rem seconded a
motion to approve the November 10, 2003 City Council Meeting
Minutes as amended. The motion carried unanimously (5-0).
3. CONSENT CALENDAR
a. Claims and Payroll
MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to approve the Consent Calendar and to authorize execution
of all necessary documents contained therein. The motion carried
unanimously (5-0).
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NOVEMBER 10,2003
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4. PUBLIC INQUIRIES/INFORMATIONAL
A. PROCLAMATION: Ramsey County Library Foundation Day
Mayor Aplikowski read the Proclamation proclaiming Saturday, November 15,
2003 to be Ramsey County Library Foundation Day.
5. PUBLIC HEARINGS
A. Plan nine Case No. 03-12: Variance: Bie Ten SUDDer Club
Mayor Aplikowski opened the public hearing at 7:14 p.m.
Mr. Hellegers stated the applicant was requesting two variances and a site plan
review for a 231 square foot kitchen addition to the Big Ten Supper Club in the
Neighborhood Business Zoning District. He indicated the planning commission
had recommended denial of these requests, based on the findings as noted in the
November 10,2003 staff report.
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John Welsch, The Big 10, 2850 Jefferson Street, St. Paul, stated his business
was growing, and they wished to expand the restaurant portion. He presented a
meal order he received from the United States Army, which illustrated one of the
reasons they needed to expand their kitchen, was to fulfill the needs of the Army.
He stated these meal orders were increasing every month. He also stated the
Health Department had told them they needed to update their kitchen.
Mayor Aplikowski asked if the kitchen facility was on the lower level. Mr.
Welsch replied the kitchen was on the main floor and the addition was being
proposed for the north side of the building.
Mayor Aplikowski asked how many parking spots would this proposed addition
take. Mr. Welsch replied it would take two parking spots.
Mayor Aplikowski asked if Mr. Welsch would be increasing the landscaping.
Mr. Welsch replied he had just increased the landscaping, which now would
. increase the landscaping beyond the 11 percent currently on the site.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 10, 2003
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Councilmember Grant asked if the proposed addition was within the structure of
the building, would the applicant need a variance. Mr, ReIIegers replied they
would not need a variance ifno additional square footage beyond the footprint was
being proposed.
Mayor ApIikowski stated she wanted to grant this variance because the business
had been in the City almost since the beginning of Arden Hills and it was the City
that had changed the Ordinances affecting this business. She stated, however, she
would like to see more landscaping separating the restaurant and the mobile home
comnmnity. She stated she believed Mr. Welsch should not be short changed
because the City had amended its Ordinances.
Mr. Welsch replied he would add additional landscaping along the backside of
the building. He stated he could eliminate some of the parking in that area
because it was not necessary. He suggested the possibility of adding a berm.
Councihnember Larson asked if this was a nonconforming use prior to be being .
zoned a neighborhood business. Mr. ReIlegers replied he believed it was
conforming at that time.
Mr. Parrish stated the use with a neighborhood business had changed and
previously it was a legal use as a restaurant, but the neighborhood business district
limited the size of restaurants and made the building non-conforming. He stated
the landscape lot area also changed with the rezoning.
Councilmember Larson asked if the remodeling they were proposing was limited
to the addition to the existing kitchen. Mr. Welsch replied it would be adding this
addition onto the kitchen, as well as remodeling the existing kitchen.
Councilmember Larson asked if there was any other way they could reallocate
space or activities, such as using the basement. Mr. Welsch replied it would
violate health codes to move the kitchen or dishwashing facilities to the basement.
Councilmember Holden asked for further information regarding the fence the
applicant installed. Mr. Welsch replied he put in barriers with a chain and
presented photographs of the fence. .
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 10, 2003
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Councilmember Holden expressed concern about not having more fencing by the
mobile home park. Mr. Welsch stated in the 1960's, when the mobile home park
was installed, the mobile home park owners were required to erect a fence, which
they failed to do.
Councilmember Holden asked how much more business did they expect by
expanding the kitchen. Mr. Welsch replied this addition was a matter of
convenience and they expected their business for the military to increase, but he
did not expect the parking area need to increase.
Councihnember Holden asked Mr. Welsch to address the resident's concerns that
were brought up by Planning Commission. Mr. Welsch replied the majority of
the residents did not have a problem with him expanding, but there was one
resident who was concerned about the expansion.
Mayor Aplikowski asked if Mr. Welsch would object to putting evergreens on the
side closest to the mobile home park. Mr. Welsch replied he would add trees both
on the north and west side.
Councilmember Rem noted the business was originally built on the site before
the housing and everything else had grown up around it did not seem right to ask
The Big 10 to not be able to expand. She stated if the Health Department was
requiring the changes, she did not believe the City should deny this request. She
asked staff if they could deal with this request as a PUD. Mr. Parrish stated a
PUD could be explored, but from the applicant's perspective, a variance request is
more cost effective.
Councilmember Grant asked how many of the existing Arden Hills
neighborhood businesses were in a similar situation. Mr. Parrish noted there
were only a couple of businesses in the City that were affected in the same
manner.
Councilmember Grant asked ifMr. Welsch was the original owner. Mr. Welsch
replied his father was the original owner. He noted this was a 5th generation
business, over 100 years old and now his son is in the process of taking over the
business. He stated he had spoken with the owner of the mobile home park, who
did not have any problem with additional landscaping being installed.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 10, 2003
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Councilmember Rem stated what the Health Department was asking for should
be workable on this site. She indicated the Health Department was not saying the
structure needed to be significantly expanded.
Councilmember Larson asked if the trash bins were enclosed. Mr. Welsch
replied they were, and his staff did clean up trash in the parking lot.
Councilmember Larson stated he agreed with Mayor Aplikowski and he did not
believe they should deny this request, as long as additional landscaping was
installed.
Mr. Filla stated if the request were granted, they would need to add more specifics
on landscaping areas. He suggested Mr. Welsch also obtain consent from the
mobile home park owner to install the additional landscaping if it encroached on
their property. He noted there should also be a timeline added as to when the
landscaping was to be completed. Mr. Parrish replied a common condition was
to have a landscape plan presented for staff or Council's approval.
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Mr. Filla asked when the construction of the addition would take place. Mr.
Welsch replied it would probably be in the spring of 2004.
Councilmember Larson asked Mr. Welsch if they could wait for two weeks for a
landscaping plan to be presented to Council. Mr. Welsch replied he was willing
to have this continued to the next Council meeting.
Councilmcmber Grant stated the addition was just over 200 square feet and
while he did not usually oppose the Planning Commission's recommendations, he
stated he was willing to vote in favor of this because the addition was fairly small.
Councilmember Rem noted the Council had additional information that was not
available at the Planning Commission meeting, so she felt comfortable voting in
favor of this variance.
Mayor Aplikowski c1osed'the public hearing at 7:58 p.m.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 10, 2003
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MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to table Planning Case No. 03-12: Variance; Big Ten Supper
Club to the November 24, 2003 Council meeting to allow applicant
time to prepare a landscaping plan for the northwest and southwest
areas. The motion carried unanimously (5-0).
Mr. Filla again specified if the landscaping plan encroached on the neighboring
property, it would be necessary to obtain the owner of the mobile home park's
approval.
6. COMMUNITY SERVICES
A. Resolution No. 03-67: Ramsev Countv 2004 SCORE Grant:
Authorization of Application and Acceptance of Grant
Mr. Hellegers stated the City was eligible to apply for $18,489 m SCORE
recycling grant funds for 2004.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion authorizing the City Administrator to apply for the Recycling
SCORE Grant funds for 2004. The motion carried unanimously (5-
0).
B. Resolution No. 03-76: Renewal of Recvclinl! Joint Powers Al!reement
Mr. Hellegers stated the City had entered into a Joint Powers Agreement (IPA)
with Ramsey County to assess individual residential property owners' fees to
support the recycling program. He requested the funding rate for residential City's
recycling program.
MOTION: Councilmember Larson moved and Councilmember Rem seconded a
motion to approve Resolution No. 03-76: Establishing .Service Fee
Charge for 2004 Residential Curbside Recycling Program at $24.50
per residential parcel. The motion carried unanimously (5-0).
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 10, 2003
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C. Ramsev County Joint Powers A2reement for City Recvclin2 Fee
2004-2008
Mr. Hellegers stated the City needed to consider renewal of the Ramsey County
Joint Powers Agreement as a collection mechanism for the City Recycling Fee for
the years of 2004-2008.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to renew the Ramsey County Joint Powers Agreement for City
Recycling Fee collection for the years 2004-2009. The motion
carried unanimously (5-0).
7. FINANCE
None.
8.
OPERATIONS & MAINTENANCE
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A. Resolution No, 03~66: Receivin2 Feasibility Report and Callin2 Public
Hearin2 for 2004 PMP. Ed2ewater Nei2hborhood
Mr. Brown stated a feasibility report had been prepared with reference to the
improvement of streets in the Edgewater neighborhood.
Councilmember Rem asked if anything was going to done with the steep hill on
Shoreline Lane and County Road D. Mr. Brown noted this was in the Ramsey
County Parks area and he would need to talk to them about this. He hoped to meet
with the County within the next couple of weeks to discuss this issue.
Councilmember Holden expressed concern about telling the residents that they
would be inconvenienced by not being allowed to use their driveway for only one
day.
Councilmember Grant asked how long the sanitary sewer in the area would last.
Mr. Brown stated they had two general sanitary repairs - repair some parts of the
line and replace other parts of the line. He noted the whole sewer system should
last 50 years or better after this project was done. He indicated these repairs
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 10, 2003
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would also save the City money because right now the pipes were leaking and the
City was paying for the leaking water.
MOTION: Councilmember Larson moved and Councilmember Holden seconded
a motion to approve Resolution No. 03-66: Receiving the Feasibility
Report and Calling for a Public Hearing for the 2004 Pavement
Improvement Project (PMP), Edgewater Neighborhood. The motion
carried unanimously (5-0).
B. Resolution No. 03-65: Approvinl!: a Joint Al!:reement for the Financinl!:.
Operations. and Use of the Ramsev County Public Works/Partners
Facilitv
Mr, Parrish stated the changes to the Joint Agreement for the Ramsey County
Public Works Maintenance facility were not substantive and had been reviewed by
the City Attorney. He requested Council consider approving this Resolution.
. Bruce Thompson, Assistant Director of Property Management for Ramsey
County, stated they had worked hard to come up with an Operating Agreement for
all of the partners involved.
Councilmember Larson expressed concern about paragraph XI. Mr. Thompson
stated he did not know if this document would answer every possible scenario, but
they were committed to working with the City as partners in this facility. He noted
the County would not do anything in detriment to their partners' interest.
Councilmember Larson noted he wanted to see a clause inserted which stated if
the County wanted to make any additions which would increase the operating
costs for the partners, that the County seek the partners' approval. Mr, Filla
stated this was a clause that could be added if requested by Council but he did not
know if the County would approve it.
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Mr. Thompson replied it was his belief the County Board would struggle with
this proposal. He stated however that the County was not going to do something
to the detriment of their partners. Mr. Filla pointed out that if the County did
something that benefited only them and increased some cost, that increased cost
would be the County's responsibility.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 10, 2003
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Councilmember Larson noted there was a dispute resolution in this document
and he was comfortable with the document.
Mr. Filla requested an Exhibit A2 be prepared setting out more specifically the
square footage once as-builts are prepared for the facility.
Mr. Thompson noted it was difficult to come up with all of the "what ifs" and
they had tried to address as many concerns as possible. He indicated the
overriding theory was that they were long-term partners and ifthere were a dispute
in the future, the dispute resolution clause would come into effect.
Mr. Filla suggested the following be added to paragraph XII A. 3. after the first
sentence "or to another governmental entity subject to approval by Ramsey
County, which approval shall not be unreasonably withheld". Mr. Thompson
stated he believed the County would accept this.
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve Resolution No. 03-65: Approving a Joint .
Agreement for the Financing, Operations and Use of the Ramsey
County Public Works/Partners Facility modified as follows:
V. 3. A. amended to refer to "The Mounds View School District
Board.. .".
V. 5. Add to the end of the section, "which shall be attached as
Exhibit A2 when prepared".
VII. A. 3. Add to the end of the first sentence "or to another
governmental entity subject to approval by Ramsey County, which
approval shall not be unreasonably withheld".
The motion carried unanimously (5-0).
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 10, 2003
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9. ADMINISTRA nON
A. Ramsev County Suburban HRA Discussion
Ms. Wolfe staled Ramsey County was currently considering a suburban only HRA
levy to provide additional resources for housing. She noted the levy would be
distributed to communities based on population.
Mr. Parrish stated the annual Arden Hills allocation was proposed to be $35,000.
He indicated communities may accumulate funds for up to five years. At that
time, the funds would be distributed on a competitive basis and if desired, the City
could also create and adopt a levy for a City Housing and Redevelopment
Authority. He stated there were general fund resources that were currently being
used for housing programs, which could be transferred to HRA financing.
Councilmember Larson stated his concern was the imposition of a levy on the
taxpayers. He stated he did not see the need at this time. He indicated if this went
into a fund that was solely for the Arden Hills use, he would be agreeable.
However, with this proposal, Arden Hills did not use the money within five years,
the taxpayers would lose it. He stated this appeared to be a tax in search of a
rationale and he opposed this at this time.
Mayor Aplikowski expressed concern that the people who really needed the help,
were not being correctly informed as to what options they had.
Councilmember Grant stated he was against the creation of more levies on the
residents and that the Arden Hills taxpayers would end up paying more into this
than they would get out of it. He stated he would prefer not participating in this.
Councilmember Holden stated she opposed this, as well.
Councilmember Rem stated she was comfortable sending a letter opposing the
HRA proposal or remaining neutral on the issue.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 10, 2003
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CITY COUNCIL REPORTS
Ms. Wolfe - Stated the City offices were closed tomorrow III observance of
Veterans Day.
Mr. Parrish - None.
Mr. Moore - Updated the Council on the Highway 96 project.
Councilmember Grant - Stated the PTRC met two weeks ago and were excited
about the Perry Park Shelter. He asked for an update on the Cummings Park
shelter. Mr. Moore replied the Cumming Park Shelter had the walls and roof up,
and the plumbing was in. He stated it was anticipated it would be completed by
November 15. He indicated he did not believe the hockey rink would be put in
this year, unless the ground thawed and they were able to do some grading of the
area. He stated pleasure skating was a possibility.
Councilmember Larson - Stated he would not be in attendance at the Work .
session meeting next week. He requested a zoning map be made available in
Council Chambers.
Councilmember Holden - None.
Councilmember Rem - Stated she attended the Ramsey County Board meeting
last week. She stated the Board voted on Friday and they found the money to keep
the Arden Hills Library open for the next year. She thanked the Board for keeping
the library open another year. She stated she would like a discussion in the future
on assisting with funding for the Northwest Youth and Family Services.
Mayor Aplikowski - Asked Council how much time they believed they needed
for a retreat. She suggested a Friday night to a Saturday. She asked Council to
inform Ms. Wolfe their available dates, possibly in January. She asked Council
how they felt about Proclamations.
Councilmember Rem stated it would be easier to not do Proclamations for
everyone, but it was nice to do them once in a while as a thank you to a person. .
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
NOVEMBER 10, 2003 13
Mayor Aplikowski stated she would like to do Proclamations for a person as a
thank you, but as a general rule, they would not be done.
Mayor Aplikowski adjourned the regular City Council meeting at 9:33 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, November 24,2003 at 7:00 p.m.
in the Arden Hills Council Chambers.
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~HILLS
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, NOVEMBER 17, 2003, 4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
1.
CALL TO ORDER
Mayor Aplikowski called the meeting to order at 4:50 p.m. Present
Councilmembers David Grant, Brenda Holden, and Lois Rem.
Councilmember Gregg Larson absent, with prior notice.
Staff present Administrator, Michelle Wolfe; Director of Community
Development! Assistant Administrator, Aaron Parrish; Operations &
Maintenance Director, Thomas J. Moore; Deputy ClerklHR Director,
Cynthia Young; and, Recreation Program Supervisor, Michelle Olson.
2.A COMMUNITY DEVELOPMENT - TCAAP Interim Development
Al!reement
Mr. Parrish stated, as a follow-up to October's discussion regarding the
amendment to the Interim Development Agreement, staff had responded to
Council's request for additional budget information, environmental issues and
project specific examples.
Present from the development partner team:
John Hink, CRR; Scott Richter, Centex; Matt Anfang, Centex; Collin Barr,
Centex; and Bart Rehbein, CRR.
The Council reviewed the budget documents and asked for clarification of the
specific line items, including AUAR, communication costs, and DSU. Mayor
Aplikowski asked for a consensus from the Council as to its comfort level with the
current budget synopsis. The Council offered no additional comments.
ARDEN HILLS CITY COUNCIL WORKSESSION
November 17, 2003
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2.B TCAAP City Proiect Consultants
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Mr. Parrish said the City had identified a number of project consultants for the
TCAAP development. He reviewed the firms and the services they provide. The
consensus was to further evaluate legal services.
2.C TCAAP Vision Statement and Goals
Mr. Parrish brought forth the current draft TCAAP Vision Statement and Goals
document with revisions to the definitions.
The Council briefly reviewed the document and made no further revisions.
Administrator Wolfe asked the Council to bring forth any questions/comments for
the development team to prepare for the December Work Session.
Scott Richter, Centex asked the Council ifthey intended to have some homes that
appealed to first time homeowners.
3.A FINANCE: 2004 Bud!!et Update and Discussion
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Mr. Parrish noted the revisions to the 2004 proposed budget, which occurred since
the previous viewing in July, 2003.
The Council discussed several line items including document imaging, city hall
computer replacement schedule, Pavement Management Program through 2008,
vehicle for building inspections, lift station repair/upgrade, Perry Park field and
building improvements, and funding for Northwest Family Services out of the
2004 budget rather than the charitable gambling revenues.
Mr. Parrish distributed a synopsis of 2004 memberships/subscriptions and a
November 12,2003 Ramsey County Truth in Taxation notice packet.
The Council discussed the I-35W Corridor Coalition membership for 2004, and
decided to discuss it further at a subsequent meeting.
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ARDEN HILLS CITY COUNCIL WORKSESSION
November 17,2003
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4.A OPERATIONS AND MAINTENANCE: 2004 Celebratin!! Arden Hills
Event
Mr. Moore asked for direction regarding the food provider(s) for the 2004
Celebrating Arden Hills event. He mentioned that staff had already met several
times to discuss its work detail for the event.
The Council directed staff to proceed with the same food vendors as they did for
the 2003 event.
Mr. Moore asked for Council's reaction to a vendor serving alcoholic beverages at
the event, located in the lower-level parking lot, in its own separate tent. He noted
that the vendor would assume complete responsibility for all aspects of the
proposal.
Council agreed that the event is more family oriented and not have beer/wine at the
2004 event, but would like to revisit the proposal in years to come.
. 5.A Council/Staff Retreat dates set for Januarv 24 and 25, 2004.
5.B Finance Director second interviews of the three finalists will occur
December 3. 2003 with Council member Grant and Council member Holden
servin!! on the interview panel with Councilmember Rem servin!! as alternate.
5.C ADMINISTRATION: Civil En!!ineer Position
Ms. Wolfe asked for direction from Council if staff should proceed with the
recruitment of a staff Civil Engineer in 2004. It was the consensus of the Council
to continue evaluating the possibility and bring this item back for additional
discussion.
5.D Street Si!!ns
The Council discussed adding numbers to the proposed street signs scheduled to be
installed in 2004. Staff will proceed with further research and report to Council in
2004.
5.E Police Protection Contract for 2004
The Council reviewed the Ramsey County proposal for police services for Arden
Hills in 2004. Topics Council discussed were the addition of another patrol officer
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ARDEN HILLS CITY COUNCIL WORKSESSION
November 17, 2003
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24/7 where the current contract with Ramsey County offers one; adding a Mounds
View High School officer; and, the addition of a Community Services Officer.
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5.F ADMINISTRATION: Neig:hborhood Meetin2s; Re-Cap
Ms. Wolfe presented are-cap of the four neighborhood meetings, which occurred
in late September and throughout October.
The Council discussed inserting some of the key issues in an edition of Arden Hills
Notes. It was suggested that the residents who participated in the meetings receive
the re-cap.
COUNCIL COMMENTS:
Councilmember Holden announced a meeting of the Roseville Citizen's League
Friday, November 22, 2003 at the Roseville Oval.
Council member Grant reported the new park shelters had been erected; and
pointed out the New Brighton Police Department 2004 budget was over 3 million
dollars. .
Councilmember Rem announced a November 18,2003 League of Women Voters
meeting in Shoreview, and a North Heights Church neighborhood meeting will be
held November 20, 2003.
Mayor Aplikowski said she joined Senator Norm Coleman's Mayor's Council and
received an invitation to serve on the Met Council Mayor's Council.
The meeting adjourned at 10:45 p.m.
Respectfully submitted, Cynthia Young - Deputy Clerk/HR Director.
Beverly Aplikowski, MAYOR
.
Michelle Wolfe, ADMINISTRATOR
,
.
~
~HILLS
Request of City Council Action
Agenda Item #:
Council Meeting Date:
Prepared By:
Originating Department:
Staff Author:
Budgeted Amount:
Actual Amount:
Final Action Needed By:
3A.
November 24. 2003
Sandv Berres
Finance
Council Action Request:
Consent Approval
Payroll #24 II/OI/03-11ll4/03
Claims
Staff Recommendation:
Advisory Commission Action:
o Planning Date
o PTRC Date
. Supporting Documents:
o Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recormnendation:
o Attorney Recormnendation:
[gJ Other:
Financial Implications:
Payroll #24-Tota1 Payroll Cost- $50,061.55
Claims Total - $288,018.69
Administration Comments:
.
Action:
Action:
DReviewed
DReviewed
DApproved
DApproved
DDenied
DDenied
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT II/24/03 COUNCIL MEETING
PAGE I OF]
CLAIMS PAID SINCE LAST COUNCIL MEETING illllO/03)
I ,::t1t:tt: 'I ~KDMii;1 \ii!mij;nL . . . .'. . . .'. . . . . . . . . . . ,. . ><.\ : '<W(ii1N~H :~C-OMMItNT8: ,<<<<<</ ...,.,.,.......,.,.<<."'1
:::::;:::::::::::;::';:::::::::;:=:::::::
l 11/14/03 I
24300 I Frank's 332.02 Gingerbread Houses-Breakfast w/Santa
24301 11114/03 ruOE Local Benefit Fund 14,400.00 Union Insurance
24302 11/14/03 Lake Country Service Co-op 6,377.54 Health Insurance
24303 11114/03 Midwest Asphalt Corporation 989.68 Road Renair Materials
24304 1lI17/03 City of Shorewood 45.00 MGFOA Beginninl! Fund Accountinl!-Bvl
24305 11117103 E-Z Recvclinp", Ine 5,248.00 Residential Curbside Recvcling.
24306 11/17/03 Linder's 1,476.68 Lmdscanin2" Materials
24307 III 1 7/03 Ramsev County 3,411.87 2003 Recvcljn2 FeeslFuel Purchases
24308 11/17/03 Tessman Seed Co. 1.629.68 FertilizerlMisc Landscare Materials
24309 11/17/03 Xcel Energy 4,827.39 Electric/Gas Service
24310 11/19/03 Acclaim Benefits 176.50 MedicalJDavcare Reimbursement 11/14/03
24311 11/19/03 Affinitv Plus Federal Credit Union 2,988.87 Second November Pavroll
Subtotal- Paid Claims 41,903.23
Paid Claims From Above ~
41,903.23
Add Unpaid Claims, Page 3 ~
HQ,115.46
Total Accounts Payable Claims
for Council Approval, J 1/24/03 _
288,018.69
Note: Checks fOTWlpaid claims totaling $33,725.38 were mailed November 12, 2003
after approval at the November 10, 2003 Council Meeting. They were check numbers
24255-24299.
*Exp. Related to TCAAP Project.
..o.:Iy"""""'~l'"jONoItllimol
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT II/24/03 COUNCIL MEETING
PAGE20F3
UNPAID CLAIMS REGISTER:
::;::i:Kav:: ,\:CK);AT&:' <>C'> <:AiIroiir;~n>t"MMtmS>:':""" .
24312 11125/03 Acclaim Benefits 100.00 FSA Admin Fees
24313 11/25/03 Accurate Press, Inc. 657.11 Newsletter
24314 11/25/03 Advantage Paver 271,65 Towels/Tissue
24315 11125/03 American EnlJineeriu(l' Testing 6,091,52 Mold Testini!-Citv Hall
24316 11/25/03 Anderberg-Lund PrintiwCo. 3,106.69 Winter Rec Guide
24317 11/25/03 Animal Control Services, Inc. 386.76 Dog-leal Enforcement-Oct
24318 11125/03 Aramark Uniform Service 35,06 RU'll Cleanin2: Service
24319 11/25/03 Beisswenl!cr's How-To Store 40.47 Suonlies
24320 11/25/03 Bifrs Ine 314.20 portable Toilets
24321 11/25/03 Care Taker Heln, Inc. 1.278,00 Camet Cleaning
24322 11 /25/03 Chanticlear Pizza 127.26 Election Pizza's
24323 11/25/03 Clin Net Solutions 114,00 Drug ScreeninlY
24324 11125/03 Co;;x.rate Exnress 835.42 Office Sunnlies
24325 11 /25/03 Dahltrren Shardlow and Uban 3,469.07 * TeAAP Prof Services 9/29-11/01103
24326 11125/03 Davies Water Eauinment Co. 587,65 Meter Maintenance Suuulies
24327 11/25/03 Deut of Administration 3,583.46 Phone Service
24328 II /25/03 Emergency Automotive Tech, Ine 43.40 Strobe Flash Tube
24329 11/25/03 Fra-Dor Black Dirt & Re~le 30,35 Black Dirt
24330 11125/03 Frattallone's Hardware, Inc. 29.48 Sunnlies
24331 ll/25/03 Glenwood Inplewood 30.67 Snrin2Water-CH
24332 11/25/03 Gonher Bearinl! Co. 36,74 Flanlre Bearinl!
24333 11/25/03 H&L Mesabi, Ine 716.86 Snow Plow Blade-Bolt
24334 J1I25/03 Hal!en. Christensen & McIlwain 760.00 perry Park Shelter
24335 11125/03 Ikon Office Solutions 152.28 Canon Stanler-Stanles
24336 ll/25/03 In<mec, Inc. 130.00 Testinp..citv Hall
24337 11/25/03 Kath Auto Parts 105.69 Sunnlies
24338 11125/03 Kennedv Transmission 122,03 Service-F250
24339 11/25/03 Kraus Anderson Midwest Div. 80.00 Refund- W03-6 Hvdrant Permit
24340 11/25/03 Leavue of MN Cities 149,19 Deductible~Claim #00925104 Nordeen
24341 11/25/03 Lillie Suburban Newsnamrs 222.09 Lep"~l Notices~October
24342 ll125/03 MacOueen F.lluinment, Inc. 276.70 Sweener Renair
24343 11/25/03 Met Council Environmental Services 46.752.33 Wastewater Service~Dec
24344 11125/03 Midwest Fence 19.44 Steel Hoon Cans
24345 11 /25/03 MTI DistributiTIlz Co. 86.42 Yoke End
24346 11/25/03 Muska Lightintl' 9.37 Replacement Lanm-Ice Rinks
Subtotal ~ Unnaid Claims - PaQ"c 2 70,757.36
.
.
.
e
.
.
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/24/03 COUNCIL MEETING
PAGE30F3
UNPAIIl CLAIMS REGISTER:
.. . .. . '>>~",?h7mT 'V:.r5NnOJt<,;:: ':"':':"><<>:><<<<T)ii<1:@!'i:i:J>rnill1i;j~N~$':':"""
.. ._-.. ..........
24347 11/25/03 Nextel Conununications 633.69 Cellular Phone Service
24348 11125/03 North Metro Immections 1,350.40 Electrical Insnections-October
24349 11125/03 Nosek, MaT\) 120.00 November Newsletter
24350 11125/03 Office Denot 7142 OfficeSunt"llies
24351 11/25/03 Olde Town Deli 62.21 CC Worksession
24352 1l/25/03 Oriental TradinlJ" Co. 414.26 Breakfast w/Santa-Crafts
24353 1I!25/03 Peterson, Fram & B~ 12,417.75 Sentember/October Lel?al Fees
24354 1I!25/03 Plaisted Comnanies, Ine 3,404.98 Ice Control Sand
24355 1I!25/03 Pro-Tee Design, Ine 324.86 CH-Reoair StafIDoor
24356 11/25/03 Roseville Parks & Recreation 11.59 MEA Crafts
24357 11/25/03 RoseviUe, City of 1,716.67 IPA-M1S-NovembeT
24358 11/25/03 S&S Worldwide 9.60 Halloween Sunnlies
24359 11/25/03 Sam's Club 146.84 Nei,:rhborhood Meetin17s-Refreshments
24360 1l/25/03 Snrin<r Lake Park-Park & Rec 49.84 Back to 50's-Sr. Event
24361 11125103 Ta:r;et Stores 41.87 Elections Breakfast
24362 11/25/03 TimeSavcr Off Site Secretarial 580.50 Recordin2: SecretarY
24363 11I25/03 United Rentals 11,028.08 Safety Trench Box
24364 11/25/03 URS Co......oration 142.666.35 AurrusUSf'Tltember Enmneerincr Fees
24365 11/25/03 Venneer of Minnesota 56.27 Blade Sh:lmeninrr
24366 11/25103 Wear Guard 250.92 2003 Uniform Purchase-Andrews
[
Subtotal, Page 3 of3 175,358.10
Subtotal, Pap"e 2 of 3 70,757.36
I Total Unpaid Claims 246,115.461
_>"_"pa,..w_
.
.
e
~
~~HILLS
Request of City Council Action
Agenda Item #:
Council Meeting Date:
Prepared By:
Originating Department:
Staff Author:
Budgeted Amount:
Actual Amount:
Final Action Needed By:
3.B
November 24. 2003
PS
Administration
PS
$0.00
$0.00
November 24,2003
Council Action Request:
Staff Recommendatiou:
Approval of Resolution No. 03-78: Amending the City Council Meeting Schedulefor the month of December 2003.
Advisory Commission Action:
Approval and signature on attached Resolution.
o Planning Date
o PTRC Date
Supporting Documents:
o MemolLetter:
[SJ Resolution (No. 03-78)
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administration Comments:
Action:
Action:
OReviewed
OReviewed
DApproved
DApproved
DDenied
DDenied
~
~H1LLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 03-78
A RESOLUTION AMENDING THE CITY COUNCIL MEETING
SCHEDULE FOR THE MONTH OF DECEMBER 2003
BE IT RESOLVED by the Arden Hills City Council to amend the City Council meeting
schedule for the month of December by adding a Special City Council meeting starting at
7:00 p.m. on December 15, 2003, and canceling the City Council meeting on December
29, 2003.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN
HILLS THIS 24tb DAY OF NOVEMBER, 2003.
ATTEST:
BEVERLY APLIKOWSKI, MAYOR
MICHELLE WOLFE, CITY ADMINISTRATOR
.
.
.
.
~
~HlLLS
Agenda Item #:
Council Meeting Date:
Prepared By:
Originating Department:
Staff Author:
Budgeted Amount:
Actual Amount:
Final Action Needed By:
4.A
November 24. 2003
CY
ADMIN
CY
$0.00
$0.00
11/24/03
Request of City Council Action
Council Action Request:
Approval of Proclamation recognizing Mounds View High School students Connie Cheng, Anna Dinndorf and
Elizabeth Verseput who achieved perfect scores on their ACT/SAT tests.
Staff Recommendation:
Approval and signature of Attached Proclamations.
Advisory Commission Action:
o Planning Date
o PTRC Date
Action:
Action:
DReviewed
DReviewed
DApproved
DApproved
DDenied
DDenied
Supporting Documents:
. [2:J Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recorrnnendation:
o Attorney Recorrnnendation:
[2:J Other:
Proclamations
Financial Implications:
Administration Comments:
At this writing, Anna Dinndorf and Connie Cheng will be in attendance at the November 24,2003 Council meeting.
.
.
October 31, 2003
Ms. Julie Wikelius
Principal, Mounds View High School
1900 Lake Valentine Road
Arden Hills, MN 55112
Dear Ms. Wikelius:
On behalf of the Arden Hills Mayor and City Council, I am writing to acknowledge the
outstanding achievement by a trio of Mounds View High School students. According to
published reports, Mounds View High School is the only school in the nation that can
boast having three students score the highest possible score on their ACT and SAT tests.
This is an incredible accomplishment that reflects highly upon your institution and our
community.
.
At a recent public meeting, the City Council noted this achievement and requested that
the school be formally notified of the City's pride in Mounds View High School and the
three students. As I am sure you know, quality schools are an integral part to overall
quality of life in a city, and in Arden Hills we are very fortunate to have such an
outstanding high school for our residents to attend.
The City Council would like to formally acknowledge their achievements with a
proclamation at their November 24th Regular City Council Meeting. I would appreciate
if you would please forward the enclosed invitation letters to Connie, Elisabeth, and
Anna.
Please pass on the congratulations of the City Council to teachers, staff, counselors,
administrators, and of course the students themselves. We are very proud of them and
the school.
Sincerely,
Michelle A. Wolfe
City Administrator
City of Arden Hills
llEarlh\AdminlOty AdministratorlLetters12003\/O-30-03 to MVHSlnviting Students to Meeting.doc
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Agenda Item #:
Council Meeting Date:
Prepared By:
Originating Pepartment:
Staff Anthor:
Bndgeted Amonnt:
Actual Amonnt:
Final Action Needed By:
SA
November 24. 2003
PH
CD
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Request of City Council Action
December 28. 2003
Council Action Request:
Consider the following two varaniances and a Site Plan Review with the revised Landscape Plan and Planting
Schedule:
'A variance of 1,699 square feet from the Special Requirements for the maximum size of a restaurant in the
Neighborhood Business District (Section 5,H,3,a of the Zoning Ordinance, Special Requirementsfor the
Neighborhood Business [NBJ District [maximum size is 3,000 square feetj).
-A variance request to allow the enlargement of a non-conforming use (Section 9,D of the Zoning Ordinance,
Prohibited Activities for Non-Conforming Uses)
The applicant has also requested the review of the proposed site plan.
Staff Recommendation:
Council should consider thefollowingfindingsfor the variances:
1. The circumstances for which the variances have been requested are unique to the property.
2. Gronting of the variances would be in keeping with the spirit and intent of the City's Zoning Ordinance.
.3. The property in question could not be put to a reasonable use without the granting of a variance.
4. The hardship was not created by the property owner.
5. Granting the variances would not alter the essential character of the neighborhood
Council should consider the following conditions:
I.Prior to the issuance of building permits, the applicant shall provide the City of Arden Hills with a letter of credit, or a
cash deposit in the amount of one hundred twenty five percent (125%) of the estimated cost of the landscaping improvements.
The landscaping improvements shall be completed by May 31, 2004. if a letter of credit is provided, it shall not expire until
one (1) year after the completion date of the landscaping improvements.
2.Landscaping shall be placed as close as possible to the applicant's property line without harming the landscaping material
or the existing fence.
3. Landscaping shall be located whete possible to avoid growth into the adjacent mobile homes..
Advisory Commission Action:
[8] Planning Date 10/1/2003
o PTRC Dale
Action:
Action:
OReviewed
OReviewed
OApproved
OApproved
[8]Denied
ODenied
Supporting Documents:
.
[8] MemolLetter:
- Staff Report to the City Council dated November 24, 2003
- Staff Report to the City Council dated November 10, 2003
o Resolution (No, )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
Request for City Council Action
Agenda Item #:
City Council Meeting Date:
[SJ Other:
- Revised Landscape Plan and Planting Schedule provided by the applicant - November 21, 2003
Financial Implitations:
Administration Comments:
\\Eanh\Planning\Plarming Ca.ses\20m.\03-12 Rig Ten Variance and Site Plan Re~.iew (PENDlNG)\Big Ten Cov<or She<<t 11-24-03.doc
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MEMORANDUM
DATE:
Agenda Item S.A
November 24, 2003
TO:
Mayor and City Council
Peter Hellegers, City Planner@
Case #03" 12
Big Ten / John Welsch
4703 North Highway 10
Variance (Zoning Ordinance) and Site Plan Review
FROM:
SUBJECT:
Request
The applicant has requested two variances and a Site Plan Review, The variances are as
follows:
· A variance of 1,699 square feet from the Special Requirements for the maximum
size of a restaurant in the Neighborhood Business District (Section 5,H,3,a ofthe
Zoning Ordinance, Special Requirements for the Neighborhood Business [NB]
District [maximum size is 3,000 square feet]),
· A variance request to allow the enlargement of a non-conforming use (Section
9,D of the Zoning Ordinance, Prohibited Activities for Non-Conforming Uses)
The applicant has also requested the review of the proposed site plan.
Update
At their November 10, 2003 meeting the Council requested that this item be tabled to
allow the applicant to return with a revised landscape plan which would provide
screening from the mobile home park, On November 19th, staff received a landscape
plan which showed a general planting design showing approximate locations of some
shrubs and trees. Staff met with the applicant on November 20,2003 at the site and
suggested some changes to the landscape plan and provided the applicant with
information about species of evergreen trees and evergreen shrubs. Evergreen trees and
shrubs were suggested because they can provide year-round screening and if they are of a
certain height would potcntially reduce headlight glare into the mobile home park, On
November 21 't, staff received the attached landscape plan which shows a mixture of
\\Earth\Planning\Plannlng Cases\200J\03-12 Big Ten Variance and Site Plan Review (PENDING)\ll-24-03 CC Report.doc
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eight-foot high (2,5 caliper inch) Scotch Pine Trees and Canadian Hemlock shrubs used
in clusters of six (6) to screen the north and west sides ofthe property,
e
It should be noted that the applicant has submitted a letter stating that the applicant could
plant landscaping on mobile home property which is adjacent to the applicant's property,
Most of the landscaping that is proposed by the applicant will be planted on the mobile
home property,
A common condition of approval in planning cases where landscaping is required, is to
require a landscaping performance bond or other surety for 125% of the cost of the
landscaping. The City would then have some security that any landscaping that did not
survive (usually the duration is one year from the date of installation) could be replaced,
Staff Recommendation
At their November 10, 2003 meeting the Council members stated that variance was
unique in that there was only one other property in the City which could have a similar
situation, The Council also commented that because the property had been in existence
since about the same time as the original Arden Hills' Zoning Ordinance, and that the
Ordinance had since changed several times over, that a variance for the property for a 231
square foot kitchen addition was not created by the owner, would be in keeping with the
spirit and intent of the Zoning Ordinance, and would not alter the essential character of .
the neighborhood, Council members also stated that denying the variance for the kitchen
expansion would not allow the applicant to maintain a reasonable use due to the State
health requirements which could not be met within the current kitchen space, Based on
this discussion, staff has summarized the Council's discussion in the following findings:
I. The circumstances for which the variances have been requested are unique to the
property,
2. Granting of the variances would be in keeping with the spirit and intent of the
City's Zoning Ordinance.
3. The property in question could not be put to a reasonable use without the granting
of a variance,
4. The hardship was not created by the property owner.
5, Granting the variances would not alter the essential character of the
neighborhood.
Based on the above findings staff would recommend that the following conditions:
1.
Prior to the issuance of building permits, the applicant shall provide the
City of Arden Hills with a letter of credit, or a cash deposit in the amount
of one hundred twenty five percent (125%) of the estimated cost of the
landscaping improvements, The landscaping improvements shall be
completed by May 31, 2004, If a letter of credit is provided, it shall not
.
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expire until one (1) year after the completion date of the landscaping
improvements.
Landscaping shall be placed as close as possible to the applicant's
property line without harming the landscaping material or the existing
fence.
Landscaping shall be located where possible to avoid growth into the
adjacent mobile homcs.
3,
Deadline for Al!:encv Actions
The City of Arden Hills received the completed application for this request on August 29,
2003, Pursuant to Minnesota State Statue, the city must act on this request by October
28,2003 (60 days), unless the City provides the petitioner with written reasons for an
additional 60 day review period. The City has extended the review period for this case to
120 days, which would therefore require action by Decemher 28,2003. The city may
extend the review period beyond the 120 days with the petitioner's consent.
Options
1.
2.
3,
Recommend approval as submitted,
Recommend approval with conditions.
Recommend denial. Ifthe City denies the petitioner's request, "", it must
state in writing the reasons for the denial at the time that it denies the request".
Table for additional information.
4,
Attachments
SA - 1 - Council Report - November 1 0, 2003
SA - 2 - Revised Landscaping Plan - November 21,2003
\\Earth\Planning\Planning Cascs\2003\03~I2 Big Ten Variance and Site Plan Review (PENDING)\J 1-24~03 CC Report.doc
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_ Attachment SA - 1
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MEMORANDUM
DATE:
Agenda Item 5.A
Novembcr 10, 2003
TO: Mayor and City Council
FROM: Peter Hellegers, City Planner
SUBJECT: Case #03-12
Big Ten I JOM Welsch
4703 North Highway 10
Variance (Zoning Ordinance) and Site Plan Review
ReqUest
The apPlicant is requesting a variance to allow a 231 square foot kitchen addition to a
restaurant in the Neighborhood Business Zoning District; and review of a Site Plan for
the property,
Planning Commission Findings and Recommendation
In Planning Case #03-12, the Planning Commission has made the following findings
relatcd to the applicant's variance requests:
1. The circumstances for which the variances have been requested are not unique to
the property,
2. Granting of the variances would not be in keeping with the spirit and intent of the
City's Zoning Code.
3. The property in question could be put to a reasonable use without the granting of
a vanance.
4. The hardship was not created by the property owner.
5. Granting the variances would not alter the essential character of the
neighborhood.
Therefore, in Planning Case #03-12, based on the findings stated above and the review of
the site plan which does not comply with several sections ofthe City Zoning Ordinance,
the Plalllling Commission is recommending that the variance request of 1,699 square feet
\\Earth\Planning\Planning Cases\200J\03-12 Big Ten Variance and Site Plan Review (PENDlNG)\ll-lO--03 CC Report.doc
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froth the Special Requirements for the maximum size of a restaurant in the Neighborhood
Business District be denied. Second, the Planning Commission is recommending that the
variance request to allow the enlargement of a non-conforming use (Section 9, D of the
Zoning Ordinance, Prohibited Activities for Non-Conforming Uses) be denied based on
the findings stated abOVe, Last, the Planning Commission is recommending denial of the
Site Plan based on its failure to comply with the zoning, landscaping, and parking
rcq uirethents,
De3.dliile fOr Al!:ency Actions
the City of Arden Hills received the completed application for this request on August 29,
2003.. Pursuant to MilUleSota State Statue, the city must act on this request by October
28,20()3 (60 days), unless the City provides the petitioner with written reasOns for an
additional 60 day review period, The city may with the petitioner's consent extend the
review period beyond the 120 days.
OptionS
1.
2,
3.
4,
Attachments
5A~1
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SA,..2
SA~J
SA-4
SA,.S
SA-6
SA-7
Recotnrhend approval as submitted.
Rec6lhfn:erid approval with conditions,
Recotnrhertddenial. If the City denies the petitioner's request, "", it must
state in writing the reasons fOr the denial at the time that it denies the request",
table for additional information,
- Planning Cotnrhission Report - October 1, 2003
- Planl1ing Cotnrhission Minute Excerpt - October 1, 2003
- Letter of Recommendation from a US Army Reserve Captain
- Letter froth St. Paul- Ramsey COlUlty Department of Public Health
listing needs for the Big Ten kitchen area,
- Big Ten kitchen area plan
- Big Ten Supper Club certificate of achievement (43 years)
- Big Ten Supper Club certificate of commendation from the Governor
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Attachment 5A - 1
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MEMORANDUM
DATE:
PC Agenda Item 4.A
October I, 2003
TO: Planning Commission
FROM: Peter Hellegers, City Planner
SUBJECT: Case #03-12
John Welsch
4703 North Highway 10
Variance (Zoning Ordinance) and Site Plan Review
ReQuest
The applicant is requesting a variance to allow a 231 square foot kitchen addition to a
restaurant in the Neighborhood Business Zoning District; and review of a Site Plan for
the property.
Overview
Surrounding Area
Medium Density R-3: Townhouse and
North Low Density Multiple Mobile Home Park
Residential Dwellin District
Medium Density R"3: Townhouse and
South Low Density Multiple Mobile Home Park
Residential Dwelling District
East Highway 10 R.O.W. / Highway 10 R,O,W. / 1-2: Institutional
Mixed Business General Industrial District
Medium Density R-3: Townhouse and
West Low Density Multiple Mobile Home Park
Residential Dwellin District
PC #()3-12 - PC Report 10/0112003 - Page l of8
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Site Data
NB: Neighborhood Business
Community Commercial
NB: Neighborhood Business
1.09 acres (47,622 square reel)
Relatively Flat
Site Overview
1. Zoning - Does not meet requirements, (Requires variances to two sections)
A restaurant is an allowed use only after the issuance ofa Special Use Permit (SUP), No
Special Use Permit has been issued for this property, However, since the restaurant has
been in operation since 1959, at which time a building permit was issued, the use would
likely be considered legal non-conforming, After reviewing the Zoning Ordinance which
would have been in place at that time (December 6, 1956), it appears that a restaurant
would have been a permitted use.
However, since the use is legal non-conforming it is also regulated by Section 9 of the
Zoning Ordinance. Under Section 9, the ordinance states the following aCtivities are
prohibited for a non-conforming use:
No nonconforming use shall be changed to a different nonconforming use,
enlarf!ed (emphasis added1 intensified, increased, extended to OCCUDV af!Yeater
area of the lot on which it is located (emphasis added), moved to any other part of
the lot on which or building in which it is located, constructed, reconstructed,
structurally altered or remodeled, except as provided in the next paragraph
hereof (Section 9, D). [The next paragraph (Section 9, E) talks about repairs,
maintenance, and interior remodeling],
A variance to this section would be necessary for the applicant's proposed addition,
This property is also subject to the Special Requirements fot the Neighborhood Business
(NB) District. The requirements regulating Special Uses in the NB District state that a
"restaurant shall not exceed 3,000 gross square feet.,." (Section 5, H, 3, a), Therefore, a
variance to this section would also be required for the applicant's proposed addition.
2: Setbacks - Meets code requirement,
The applicant's building does not fall infringe into the setback area for principal or
accessory buildings, The following table lists the various setback regulations,
PC #03-12 - PC Report IO/Ol/2003 - Page 2 of8
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Minimum Setbacks
5'min,
15' min. for total of both sides
67' (south)
100' (north)
167' total for both sides
10'
102'
20'
40'
10'
27'
30'
The Building is no closer
than 40' to a different
Zonin District
3. Minimum Lot Area and Dimensions - Meets code requirements,
The requirement for the Neighborhood Business district is a minimum lot area of 13,000
square feet for non-residential uses and minimum property dimensions for non-residential
uses are 100 feet by 130 feet. The applicant's property is approximately 47,622 square
feet. The dimensions of the property are approximately 200 feet by 238.11 feet.
4. Floor Area Ratio (F.A.R.) - Meets code requirement,
The requirement for the Neighborhood Business district is a maximum Floor Area Ratio
of.70. The building in relation to the property would constitute a Floor Area Ratio of
.09, much less than the requirement.
5. Lot Coverage - Meets code requirement,
The requirement for all residential districts is a maximum of 35%, The restaurant in
relation to the property would constitute 9% lot coverage.
6. Landscape Lot Area - Does not meet requirement,
The requirement for Neighborhood Business District is a Minimwn Landscape Lot Area
of 35%, AB it currently sits, approximately II % of thc lot is left as landscape area.
PC #03-11- PC Report 10/0112003 - Page 3 of8
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7. Parking Reqnirements - Does not meet the requirements,
The General Regulations, Section 6, of the Arden Hills Zoning Ordinance set forth
several requirements for parking areas. A summary of how this proposal compares to the
requirements is provided below:
Requirement: (indicate yes if the proposed plans meet the requirements, no if the
proposed plans do not meet the requirements):
No - Minimum Parking Stall Size: The minimum parking stall size for off-street
parking is 9 feet [width] by 18 feet [length] (Section 6, F, I, a), As shown on the
site plan, the parking stalls appear to be 10 feet wide by 10 feet in length, or
smaller.
Yest? - Paving: All off-street parking areas and driveways shall be improved with a
paved surface and graded and drained so as to dispose of all surface water
accumulation within the area required by the Rice Creek Watershed District
(Section 6, F, I, c, I). It is staff's recollection that the parking area for the
applicant's property is a paved! bituminous surface. However, staff is not aware
if the property has been graded and drained to Rice Creek Watershed District's
requirements,
No - Curb and Gutter: Concrete curb and gutter shall be constructed for all
developments according to the requirements of the City except driveways for
single and two-family residences (Section 6, F, I, c, 2), The current parking area
does not have concrete curb and gutter.
Yes - Distance of Parking Spaces to Right-of-Wav: Standards call for no off-street
parking space, with the exception of driveways, to be within twenty (20) feet of
the right-of-way line of any public street (Section 6, F, I, d, 4), The proposed
plans do not show any parking spaces within 20 feet of the right-of-way.
No - Distance of Parking Spaces to Side or Rear Property Lines: Off-street parking
standards call for all off-street parking areas to be no closer than five (5) feet to
any side or rear property line (Section 6, F, I, d, 5), A majority of the parking
spaces are within 3 feet of the side or rear property lines; some are actually up to
the property line.
No " Provision of Landscape Areas within the Parking Lot: A total often (10) percent
of the surfaced parking lot area shall be provided to divide large parking lots into
smaller, more pleasing spaces (Section 6, F, I, k, I), There are no landscape areas
provided within the parking lot, they are all on the edges,
Variance Criteria
Again, the applicant is seeking variances from the Special Requirements for the
maximum size of a restaurant in the Neighborhood Business District (Section 5, H, 3, a)
and also from the Non-Conforming Uses (Section 9, E) provisions ofthe Zoning
Ordinance,
PC #()J-12 - PC Report 10/0(12003 - Page 4 ofS
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A. State Requirements
Minnesota State Statue in Chapter 462,357, Subdivision 6, (2), defines "undue
hardship" as:
",,"means the property in question cannot be put to a reasonable use if used under
conditions allowed by the official controls, the plight of the landowner is due to
circumstance unique to the property not created by the landowner, and the variance, if
granted, will not alter the essential character ofthe locality, Economic considerations
alone shall not constitute an undue hardship if reasonable use of the property exists under
the terms of the ordinance","
B. City Requirements
Section VIII, D, 4, c and d, of the City's Zoning Ordinance state that,
"Adherence to the provisions ofthis ordinance is required, except for special cases which
arise because of the configuration of a particular parcel. The condition shall not have
been created by the landowner. A variance or variances may be granted from specific
provisions of this ordinance because such land factors as length of a side ofa lot, the
shape of the lot or the unusual terrain prohibit reasonable development equivalent to that
which would be permitted without variance on a similar size lot located in the same
district, but which lot has no unusual configuration. Economic conditions alone shall not
be grounds for a variance, In no case shall the granting of a variance impair the health,
safety, comfort and general welfure of the public, nor will it be contrary to the intent and
purpose of the Comprehensive Plan, the official map or this or any other ordinance of the
City,"
Variance Findinl!s
Minnesota State Stature 462.357, subd, 6, requires that Cities consider the following five
matterS when hearing requests for zoning ordinance variances,
Following are staff's findings:
1. Are the circumstances for which the variauce is requested unique to the
property?
No. Lindey's Prime Steak House which is another restaurant in the
Neighborhood Business District would have similar issues with the
maximum size for a restaurant in the Neighborhood Business District.
However, Lindey's and the applicant's business are the only two properties
that in the City which are restaurants and are located in a Neighborhood
Business District,
PC #03-(2 - PC Report to/OI/200) . Page 5 of8
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2.
Would granting the variance be in keeping with the spirit and intent of the
City's Zoning Ordinance?
No. The variance requested from the Special Requirements for a restaurant in the
Neighborhood Business District would have a restaurant almost 2,000
square feet larger than what is allowed in the Neighborhood Business
District One of the stated purposes of the Neighborhood Business District
is "to place limitations on the type, size and intensity of uses within this
district, given its proximity, to residential uses," Another one of the state
purposes goes on to say that uses in this district should "provide a limited
range of over-the-counter, convenience, retail, and service uses to
accommodate the needs of the adjacent residents." The size ofthe
applicant's business would cater to a more regional clientele as opposed to
the neighborhood focus that is called for in the Neighborhood Business
District. Also, the Non-Conforming Use section of the Zoning Ordinance
specifically prohibits the enlargement of non-conforming structures.
3. Could the property in question be put to a reasonable use without the
granting of the variance?
Yes. The property could continue to be as a restaurant in its current state without
the granting of a variance. The variance would help the applicant by having
a larger kitchen area, which could be upgraded to serve the increased
demands that the applicant cited in his written statement. However, the
applicant has stated that the kitchen will need to be expanded and updated,
which could improve safety in the kitchen and potentially help the applicant
meet health and safety codes, Therefore, while a reasonable use currently
exists, the addition could potentially improve health and working conditions
in the kitchen area of the applicant's restaurant
4. Was the hardship created by the owner?
No. Assuming the hardship the applicant is referring to is the size limitation on
restaurants in the Neighborhood Business District (when compared to othcr
restaurants that are located in different Zoning Districts), then the hardship
was not created by the owner as the re-zoning was initiated by the City_
However, the City must rezone properties to make them consistent with the
Comprehensive Plan (Future Land Use) and in the process uses are often
zoned to a different district where the use must either conform to the new
district requirements or the use becomes non-confomling, It is not clear
what the hardship
PC #03-12 - PC Report 1010t12oo3 - Page 6 {Jfg
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5.
Wonld granting the variance alter the essential character of the
neighborhood?
No. The 231 square-foot addition would not reduce the landscaped area on the
lot or infiinge on any setback areas. While, the total size of the restaurant
would exceed the requirement for restaurants in the Neighborhood Business
District, the restaurant is already substantially larger than the requirement
and the addition is relatively small in comparison, However, granting the
variance would also require enlarging a use which is currently non-
conforming,
Deadline for Al!encv Actions
The City of Arden Hills received the completed application for this request on August 29,
2003. Pursuant to Minnesota State Statue, the city must act on this request by October
28,2003 (60 days), unless the City provides the petitioner with written reasons for an
additional 60 day review period, The city may with the petitioner's consent extend the
review period beyond the 120 days,
Ontions
L
2,
3,
Recommetld approval as submitted.
Recommend approval with conditions,
Recommend denial. If the City denies the petitioner's request, "". it must
state in writing the reasons for the denial at the time that it denies the request",
Table for additional information,
4.
Stllff.Findiill!S and Recommendation
III Planning Case #03-12, staff has made the following findings related to the applicant's
variance requests:
1, The circumstances for which the variances have been requested are not unique to
the property.
2, Granting of the variances would not be in keeping with the spirit and intent of the
City's Zoning Code,
3. The property in question could be put to a reasonable use without the granting of
a vanance,
4, The hardship was not created by the property owner.
5, Granting the variances would not alter the essential character of the
neighborhood,
PC #03-12 - PC Report 10/0112003 - Page 7 of8
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Therefore, in Planning Case #03-12, based on the findings stated above and the review of
the site plan which does not comply with several sections of the City Zoning Ordinance,
staff is recommending that the variance request of 1,699 square feet from the Special
Requirements for the maximum size of a restaurant in the Neighborhood Business
District be denied; and for that the variance request to allow the enlargement of a non-
conforming use (Section 9, D of the Zoning Ordinance, Prohibited Activities for Non-
Confonning Uses) be denied based on the findings stated above. Staffis also
recommending denial of the Site Plan based on its failure to comply with the zoning,
landscaping, and parking requirements.
Attachments
4a - 1 - Written statement and site plans submitted by the applicant.
4a.- 2 - Location Map.
4a - 3 - 1956 Zoning Ordinance Excerpt and Map,
PC #03.12-PC Report 10/01/2003 - Page 8 of8
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Attachment 4a - 1
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To: City of Arden Hills,
Big Ten Supper Club
4703 Hwy 10
Arden Hills, MN 55112
651-633-7253
The reason for which the variance is requested is the
enlargement of the existing kitchen. The addition will be made of
the same material, and will match the existing building.
With the spirit and intent of the city zoning code this addition is
well within the original code (1959). The building is set in the
middle of the property and would not interfere with our neighbors.
The parking lot is well within code, 105 Parking spots, for seating
of 167.
The reason for the addition is to serve our patrons more efficiently.
Due to the increase in homeland security we are providing more
meals for the armed forces that are training across the street there
for more meals are reacquired. The Army has infonned us that
more ofthese meals will be needed in the future.
We have served the people of our community for more than
forty-five years. We have paid over four hundred thousand dollars
in license fees, and contributed to many worthwhile funds.
Due to the competition of chain restaurants we feel this addition
will help us to stay in business for another generation.
Thank you in advance for considering this variance, we. hope you
can see the importance of our request.
Thank you, the Welsch Family.
RECEIVED
AUG 1 1 2003
CITY OF ARDEN HILLS
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Village of Arden Hills
Planning Commissioner
Big Ten Supper C
4703 N. Hwy.1O
Arden Hills MN.55 I 12
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l. The circumstance for which this variance is needed is
every business mans dteam. That dream is when your
business outgrows your building. This means you are
doing an excellent job.
II. The zoning code was developed to help the city to control
development. Our land and the laJid within this section
haven't changed in the last 35 years. There is no room for
change. We hope that you find that we are within the spirit
and intent of the code.
. Ill. The growth of our community and the requirements of the
state and county for restaurants require us to remodel our
establishment.
IV. The rezoning of our property from B-1 to neighborhood
business created the hardship. The property met 90% of
the B-1 requirements. We hope you will take this into
consideration upon our request.
V. The addition of the new structure will not change the
appearance of the existing structure. The type materials
and paint will be used to match the existing structure.
.
Sincerely Yours
The Welsch Family
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Section S.
Zoning Regulations for Commercial District
Only commercial and public UBes are permitted in areas zoned for com-
mercial UBe.
Definition of permitted UBes is as follows:
Public uses, stores primarily serving a retail trade and offioe spaces
which contain no dwelling facilities. No residence uses and no
industrial uses are permitted in these areas. The appended listing
identifies types of business uses which are permitted. The Village
Council may approve addition of other uses to this listing from tiJne
to time after proper cODDnittee study and reoonunendation.
Listinl!
Assembly halls; athletic or sporting goods store; auto or
plane accessories store; bakery (employing not more than five (5)
people in the trade on the premises); bank; barber shop or beauty
plrlor; book, newsstand, periodical or stationery store; clothes
cleaning agenoy or pressing establishment; clubs or lodges (non,..
prOfit, fraternal or religious associations); confectionery store;
contractors' officeB, including these engaged in bUilding, carpen-
tering, lIlll.sonry, plumbing, heating, ventilating, electrical, Pllinting,
decorating or like activities, proviC:ed that building material or
equipment storage yards are prohibited and all other materials,
equipment or vehicles are housed in a building; custom dressmaking
or millinery shop; dairy products or delicatessen store; drug store;
dry goods, variety or notions store; floor covering, linoleum or rug
store, services or sales; florist, gift or antique shop; frozen food
lockers and services to individuals or family customers; furriers,
including sales, services or storage; furniture, household goods,
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musical instruments, music, phonograph, phonograph records, or
radio stores, including sales or services; grocery, fruit, meat or
vegetable store; hardware, paint, bicycle motoroycle, locksmith or
eleotrical appl iance atore including aales or aervices, provided .
that all materials are housed in a building; jewelry store; job
printing ahop occupying not to exceed one thousand (1000) aquare
feet of floor apace; laundry agency; liquor stores aelling. paclmged
gocda; offioes, business or professional; photographer cr photo:-
finishing;. production on the premises of goods inoidental to a retail
business authorized in this seotion; public or publio utility build-
ings, telephcne exchanges, transformer stations, substations, pumping
stationa, and like activities, exo-luding gas manufactlU'i,ng, oompressing
or storage tanks, storage YaJ'da or storage warehouses; rs'l'taurant,
tavern, te.a roOll\, oafe or hamburger shop, excluding dancing or
entertaiIullent;shoe store or shoe repair shop; social service
agencies. inclUding community health, welfare and cbaI'I!Ccter buUding
activities; tobacco shopS; tailor, clothing or l-Iearing apparel shop;
upholll.tering shcp, repair or custom servioe, exoluding frame .llBl!:ing,
planing or sa.lIing mills; the following uses are permitted \then
authorized by.a special permit issued by the Village Counoill
I1musement enterprises; drive-in businesses where people are
served in automobiles; dry oleaning establishments, diaper
services, laundry or rug cleaning, employing not more than
five (5) people in the trade on the >)remises; fuel stores
selling packaged goods, provided that fill materials or
vehicles a.re housed in a building; gasoline, filling or
automobile servioe stations, excluding heavy repair such
- 10 -
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as frame, body or fender work, use of air hammers or similar
devicesJ garages for the sale, storage, servicing or repair
of motor vehicles, provided that heavy repair such as frame,
body or fender work, use of air hammers or similar devices
are prohibited; gravestone or monument sales rooms, excluding
stone cutting, sawing, fabricating or prooessing; ice houses
of not over fiVll (5) tons storage capaoity; nellSpa.per dieitri-
buting stations; nursery, flO\ler, plant sales or tres' services,
provided that all inoidental equipnent or supplies, inoJ.uding
fertilizers, are kept Idthin a building and storage of soils,
sod, and rook shall be Idthin the premises and shall not ex-
oeed ten (10) tons eaoh; mortuaries; radio or television
studios; theatersJ any of the uses listed as requiring, or
otherwise requiring a speoial council permit and la\lfully
established at the time of the taking effeot of this ordin-
ance shall not be required to obtain a speoial oounoil permit
as required by this seotion for new aotivities unless the
Village Counoil shall revoke any suoh existing speoial permit
or rights.
Off-street parking is to be provided at a ratio of at least tw04o-
one between parking area and building floor area exolusive of basement
floor area. Surfaoes of pal'king areas shall be treated to provide a
dust free surfaoe.
Buildings must be set baok from the lot lme a distance of not leas
than 50 feet at the front, and at least 25 feet on all other sides where
those lot lines are adjacent to residential areas.
Advertising signs are permitted only if the subject matter pertains
-11-
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to the business use occupying the premises. BUI boards, whether free-
standing, upon, or against a building, are not permitted.
Screening must be provided and lJl8.inta1ned by the O\IIler of commercial
property to protect any adjacent J'esidential area. Such screening, either
of planting, fenee or wall, must reduce noise and inhibit eye~level vision
bet1olgen resident:I.B.I and commercial areas. l'lansfor proposed building nnd
scroening nUllt beprosontod to and aCtlcpted by the VU,lD.go Counail aftor
proper oomm1t~ep 8.tlldYe.nd ra~ndb.t~on, ~forotheBu1lding Inspector I!lBy
issue a building permit.
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SCALE: ,"" 2000'
ARDEN HILLS, MINNESOTA
GLEN HIlL MAD K-~
Gl.EHPAUL AVE. X - j
6l...EtMEW AvE. G-~
GLEH'IlEW COURT G-~
GRAMSIE ROAD G _ ~
HAUUNE AVE. E - ~
HUDSON AVE J-'
HWY. NO. 10 C-l
HW"l NO. 51 K-~
HWY. NO. tOO F - I
HWY. NO. 96 Q-<If
GRANT ROAD J - I
INGERSON COURT K-4
INGERSON ROAD k - ~
JERROU) AVE k - t
R~O FOX ROAD G-4
LAKE LANE K-tllK-4
LAKE JOHANflA BLVD. K - 2
lAKESHORE PLACE E _ 2
lEXtNGTON AVE. A-~
MAAt.EE LANE K - ~
MOUNDS /WE. D - t
NDllLE ROAD J - t
NEW llRtGHON ROAD K - t
OAK AVE. H-2
p~ AVE.. H-3
PRtOR AVE. K-.
:=~.T~~:~
ftOl..UNG HlU..S ROAO G - .
SANDEEN ~AO t( - 2
SERVICE 00tVE: K - 4
SHORElJNE LANE K - 4
SHOREWOOD DRIVE K-2
SIEMS COURT J-3
SKILES LANE J - 3
SNEU.lNG AVE, E-2
STOWE AVE, J-I
THON DRIVE H - I
TI..UJI LANE K - 4
VALENTINE AVE. G - 2
IIAl..ENTINE COURT G - 2
VENUS AVE. G- 2
VIEW AVE. 0- I
WESLEY /WE. H - 3
CRYSTAL AVE. G-2
LEGEND
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SINGLE FAMILY
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_.....c
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Attachment SA - 2
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, OCTOBER 1, 2003
7:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER
Vice Chair Zimmertnan called the meeting to order at 7 :00 p.m,
ROLLCALL
Present Were Commissioners Clayton Larson, Elizabeth Modesette, Megan Ricke, and
Vice Chair Clayton Zimmerman,
Absent: Commissioner Ken Bezdicek.
AlsO present were Mayor Beverly Aplikowski; Councilmembers Lois Rem and Brenda
Holden; City Planner Peter Hellegers; Director of Community Development and
Assistant City Adtninistrator, Aaron Parrish; and Recording Secretary Kathleen Altman.
A. APPROVAL OF. MINUTES FROM PLANNING COMMISSION MEETING
HELD ON SEPTtMBtRJ.2003.
Vice Chair Zimmertnan requested the following changes: Page 3, under the sixth
condition, change reviewed to revised.
Commissioner Ricke moved, seconded by Commissioner Modesette to approve the
September 3, 2003 minutes as amended.
The motion carried unanimously (4-0),
PtIBLIC HEARINGS
A. PLANNING CASE#()3-I2 - BIG TtN SUPPER CLUB, 4703 NORTH HIGlIWAY
10,.VARIANCE
Vice Chair ZimmennaiJ. opened the public hearing at 7:02 p.m,
Mr. Hellegers stated applicants were requesting a variance to allow a 231 square foot
kitchen addition to a restaurant in the Neighborhood Business Zoning District; and
review of a Site Plan for the property, Staff made the following findings:
1. The circumstances for which the variances have been requested are not unique to the
property,
2. Granting of the variances would not be in keeping with the spirit and intent of the
City's Zoning Code.
.
.
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, .
ARDEN HILLS PLANNING COMMISSION - OCTOBER 1,2003
2
3. The property in question could be put to a reasonable use without the granting of the
vanance,
4, The hardship was not created by the property owner.
5, Granting the variances would not alter the essential character of the neighborhood,
Staff recommended denial based on the findings stated above and the review of the Site
Plan which does not comply with several sections of the City Zoning Ordinance. Staff
also recommended denial of the Site Plant based on its failure to comply with the zoning,
landscaping, and parking requirements,
Commissioner Larson inquired about the extent of the renovation of the parking lot. Mr.
Hellegers replied he did not have that information, but it was possible it was only a
sealcoating and restriping,
Vice Chair Zimmerman asked if the applicant realized prior to making application that
this was a nonconforming use in the neighborhood business-zoning district. Mr.
Hellegers replied he had spoken with applicant about this and was aware of the
neighborhood business zoning restrictions,
Vice Chair Zimmerman asked if staff had any diSCuSsion with applicant about requesting
a zoning change, Mr. flellegers replied at this point the Comprehensive Plan would need
to be changed as well as a rezoning, fie stated he had spoken with applicant about
rezomng.
Commissioner Modesette asked how many parking spaces would the proposed addition
take. Mr, Hellegers replied there would not be a large impact on the parking spaces,
Vice Chair Zimmerman invited anyone for or against the variance to come forward and
make comment.
John Welsch, property owner of The Big 10, stated his club had grown with the City
since 1959 and the addition Was necessary to keep up with the growth of the City,
Commissioner Modesette asked if they had looked at space planning within the building,
without adding onto the building, Mr. Welsch replied with all of the modern cooking
facilities and new laws regarding health conditions, it Was necessary to add on to the
kitchen.
Vice Chair Zimmerman asked how much of their business was food generated compared
to liquor generated. Mr. Welsch replied he had 65 percent food and 35 percent liquor.
He noted he had owned the business since the early] 960's,
Commissioner Modesette asked if the lower level was in use at this time, Mr. Welsch
replied the lower level was for private parties.
John McCreight, 4688 Prior Avenue North, stated he lived behind The Big 10, He
indicated he had lived in his home since 1983, He noted when The Big 10 Supper Club
was in business; he had no problems with it. However, since the name changed to The
, '
ARDEN HILLS PLANNING COMMISSION - OCTOBER 1, 2003
3
.
Big 10 Sports Bar, he has had nothing but problems regarding noise, drinking, litter, and
other issues, He noted he had spoken with the City many time about this business and the
problems they were having and were told that nothing could be done because the business
was there before the residents, He stated they have had cars drive through their yard, as
well as noisy, loud cars at all hours of the morning, He stated trash had been placed in
his yard from the business, He noted he had called Ramsey County many times with
complaints, He indicated the business had been taken over by James from John and he
felt it had gone downhill since the new management. He stated if this variance was
granted, he wanted a ten-foot high solid fence put up to protect his property. He noted
the air conditioning on the roof was also loud, He stated when they moved in, it was the
Big 10 Supper Club and they had no problems when it was the Big 10 Supper Club,
Mr, Welsch stated the Big 10 Was built in 1959 and the trailer court moved in around
1965 and the trailer park was suppose to have built a fence, but never did, He noted it
was the trailer court's responsibility to build the fence. He indicated he had put up a
fence, but it was not required.
Vice Chair Zimmerman closed the public hearing at 7:26 p,m,
.
Comfnissioner Ricke moved, seconded by Commissioner Modesette to recommend
denial of Planning Case #03-12, John Welsch, 4703 North Highway 10, Variance requcst
to allow the enlargement of a non-conforming use based on the findings stated in staff's
October 1, 2003 report; and denial of the Site Plan based on its failure to comply with the
zoning, landscaping, and parking requirements,
The motion carried unanimously (4-0),
B. PLANNING CASE 03-26: RAMSEY COUNTY PUBLIC WORKS, 1425 WEST
IlIGHW AY 96, SPECIAL USE PERMIT AMENOMENT
Vice Chair Zimmerman opened the public hearing at 7:28 p,m,
Mr, Hellegers stated applicant was reqiiesting an amendment to their Special Use Permit
to allow for an addition of the Sheriff Station to the Public Works Facility and also to
allow a change in the Site Plan for the addition and the relocation of the salt/sand
building, Staff noted the Planning Commission needed to make a detennination that in
reviewing the proposed amendment to the Special Use Permit, the Commission has
considered the effect of the proposed use upon the health, safety, convenience, and
general welfare of the owners and occupants of surrounding land, in particular, the
community as a whole and that the facts and circumstances of the particular case warrant
granting of the amendment to the Special Use Permit. Staff recommended approval of
the Special Use Permit Amendment subject to the following conditions:
.
I, All necessary building permits shall be filed with the City Building Official.
2, All necessary signage shall be filed with the City Planner.
3. The number of handicapped accessible parking spaces shall comply with the State
Building Code requirements.
4. The applicant shall submit a revised landscape plan and planting schedule whicb
complies with the City's landscaping requirements for the required caliper inches of
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Attachment SA - 3
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DEPARTMENT OF THE ARMY
13TH PSYCHOLOGICAL OPERATIONS BATTALION (EPW/Cl)
4700 Highway 10, Suite R
Arden Hills, MN 55112-3927
.
.
AOCP-POC-B-PR
MEMORANDUM FOR RECORD
SUBJECT: Letter of Recommendation
27 October, 2003
1, This is submitted to whom it may concern for a recommendation of kitchen and
catering expansion for the Big Ten Restaurant.
2, Currently, the Big Ten Restaurant provides food services for two Army Reserve
battalions, approximately 350 men or more in the past year; these battalions
are the 13th Psychological Operations Battalion, and the 407th Civil Affairs
Battalion which .are co-located at the Twin Cities Army Ammunitions Plant
training site,
3, During many mobilizations and other extended military activities, earlier this
year by this command, the Big Ten Restaurant was the sole caterer and meet
the rigorous standards for our military operations, by Army regulations for food
services, The Big Ten's flexibility in meeting the demands and quality of military
food service has proven their merit and continued solicitation by battalions of I
the Special Operations Command,
4. Therefore, it is the recommendation of this command, to the reviewer of the Big
Ten Restaurant, for consideration of their request in expansion of their kitchen
for the aspect of catering services,
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Attachment SA - 4
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Saint Paul - Ramsey County
Department of Public Health
Rob Fulton, Director
Environmental Health Section
1670 Beam Avenue - Suite A
Maplewood. MN 55109-1176
651-773-4466 Fax: 651-773-4454
October 27,2003
Mr. John Welsch
Big Ten Supper Club
4703 Highway 10
Arden Hills, MN 55112
Dear Mr. Welsch:
This letter is in regards to your proposed kitchen remodel of the Big Ten Supper Club in
Arden Hills. Enclosed is a plan review application for your records. Submit plans, this
completed application and a plan review fee of $237.50 to this department for review.
At the inspection of 10/3/03, we discussed some of your outstanding building issues that
will be corrected at the time of remodel, particularly some repairs that need to be
corrected in the basement prep area and the wait area. The following is a list of items
that need to be addressed in the plan-review process:
.
1, Relocation of the kitchen handsink The current location does not encourage
frequent handwashing, as it is located at the top of the basement stairs.
2, Relocation of the food prep area to the main kitchen. Food prep is currently
being done in the basement prep area and the handsink is not conveniently
located to this area.
3, Redesign of the cooking area. This area is currently in a very small location
and more space is needed.
4. Relocation of the dishwashing area. The current dishmachine is located too
close to the cooking area in the kitchen.
5. Repair/upgrade of floors, walls and ceiling surfaces in the kitchen, basement
and wait area.
6_ Upgrade of the liquor storage room in the basement.
7, Upgrade of cabinetry behind the 'buffet area.
I look forward to working with you on this project and would be happy to answer any
questions you may have, I can be reached at 651-773-4471.
.
Sincerely, .
0m; C. 0~( f!-S
Lori A, Green, R,S.
Environmental Health Specialist II
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printed on recycled paper with a minimum of 20% posc~onsumer conlent
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Attachment SA- 5
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ARNE H. CARLSON
GOVERNOR
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CERTIFICATE OF COMMENDATION
In recognition of your commitment to hiring
and promoting people with disabilities;
this commendation is presented to:
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BIG TEN SUPPER CLUB
with the appreciation and respect of the people
of Minnesota.
IN WITNESS WHEREOF, I have hereunto set
my hand and caused the Great Seal of the State
of Minnesota to be affixed at the State Capitol
this fifteenth day of September in the year of
our Lord one thousand nine hundred and
ninety-three, and of the State the one hundred
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RECEIVED
NOV 2 1 2003
CITY OF ARDEN HIM
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tRDEN
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WANOR
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4605 Prior ADeRue . ArdeR Hills, MiRResottl 55112 . (612) 63fHJ553 e
November 14. 2003
To Whom It May Concern,
The owners of Arden Manor Mobile Home Park give permission to Big Ten Supper
Club to plant bushes along the property line as indicated on attached sheet.
Big Ten Supper Club will maintain the, bushes.
:]).eA.OY~ ~ k..6v.
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!}-ig Te.l' Supper Club
partner. Arden Manor
RECEIVED
Nav 1 9 2003
CITY OF ARDEN HILLS
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~HILLS
Request of City Council Action
Agenda Item #:
Conncil Meeting Date:
Prepared By:
Originating Department:
Staff Author:
Budgeted Amonnt:
Actual Amount:
Final Action Needed By:
6A
November 24. 2003
Aaron Parrisb
Com, Dev.
(jj
Aaron Parrisb
$0,00
$0,00
N/A
.
.
Council Action Request:
Staff Recommendation:
Consider approval of the revised Vision of Goals for the TCAA P Properly
Advisory COinmission Action:
Approve the revised Vision and Goals for the TCAAP Properly
D Planning Date
D PTRC Date
Action:
Action:
Supporting Documents:
D MemolLetter:
D Resolution (No_ )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
I8l Other:
1. Clean version of Vision and Goals
2_ BlackUne version of Vision and Goals
Financial ImplicatiOns:
N/A
Administration Comments:
N/A
DReviewed
DReviewed
DApproved
DApproved
DDenied
DDenied
VISION AND GOALS
TWIN CITIES ARMY AMMUNITIONS PROPERTY (TCAAP)
.
City Council's Approval Version
November 24, 2003
DEFINITIONS:
ARSENAL - The entire property formerly referred to as the Twin Cities Army Ammunitions
Plant in Arden Hills, The property is generally located north of Highway 96,
northwest of Highway 10, east of Interstate 35W, south of County Road I, and west of
Lexington Avenue, As outlined in Exhibit A, different portions of the property are
currently under different ownership and lor management, Generally, these include
the following:
I. Twin Cities Army Ammunition Plant (TCAAP): This portion ofthe Arsenal is
currently under the ownership and management of the United States Army. The
terms 'TCAAP" and "TCAAP Excess Property" are synonymous as they refer to
the same geographic area,
2, Arden Hills Army Training Site (AHATS): This portion of the Arsenal is owned
by the United States Army, The property is licensed to the Minnesota Army .
National Guard from the United States Army for use as the Arden Hills Army
Training Site,
3. Other Interests: In addition to the above, there are a number of other entities that
utilize the site, Both Alliant Tech Systems and the United States Army Reserve
utilize select buildings within the Twin Cities Army Ammunition Plant. The
United States Army Reserve operations currently located within the TCAAP will
potentially be transferred to the Arden Hills Army Training Site, As outlined on
ExhibitA, the most likely location is directly to the north of their existing facility
at the intersection of Lexington Avenue and Highway 96, Arden Hills City Hall
and the Ramsey County Public Works/Partners Facility are located south ofthe
AHATS property.
TCMP EXCESS PROPERTY - The 774 acres of the TCAAP site which are being considered
for transfer by the Army, The tenus "TCAAP" and "TCAAP Excess Property" are
synonymous as they refer to the same geographic area,
A VISION FOR THE FUTURE OF THE TWIN CITIES ARMY AMMUNITIONS
PROPERTY (TCAAP) IN ARDEN HILLS:
The redevelopment of Ihe TCAAP excess property will both harmoniously expand and
strategically complement and enhance the Arden Hills' community and region, by building on .
the legacy and foundation of the Vento Re-use Master Plan, the TCAAP Framework Plan, the
Arden Hills Comprehensive Plan, and related documents,
I
.
.
.
GOALS FOR THE RE-USE OF TCAAP:
General Goals:
I, To return TCAAP to private and local civic ownership, after more than a half of a century
of service to the Federal Government.
2, To realize a plan or plans for the reuse of the Arsenal that is equal to the magnitude of
opportunities that it represents to the community.
3, To continue an open and forthright exchange of information among the Department of
the Army, ATK and the City and Development Team regarding pollution levels to
support clear and fair negotiations regarding the respective responsibilities for clean up
costs,
4, To build on the foundations of the Vento Committee Reutilization Plan, TCAAP
Framework Plan, and the Arden Hills Comprehensive Plan, but also reflect the flexibility
to design in closer concert with the opportunities and market condition constraints
presented by the site.
5. To implement a development plan that responds to the realities associated with the
pollution on the property and that ensures the health and safety of future residents,
employees and visitors by strategically matching proposed land uses with appropriate
levels of clean up.
The Planning Process Goals:
I, To conduct a planning process that is open, inclusive and respectful, with strong and
sustained communication with the general public and all ofthe many agencies,
jurisdictions, organizations and individuals that have an interest in the future of the
Arsenal site,
2, To assist all of the participants in tbeir efforts to understand this complicated and multi-
faceted process,
3. To respectfully communicate to all of the other parties those decisions that are ultimately
the responsibility of the Arden Hills City Council.
The Development Process Goals:
I, To maintain a strong working relationship with the Development Partner, based on
mutual respect, cooperation and trust.
2, To create a development plan that pays the full costs of all infrastructure improvements
solely related to serving the development, and thus avoid any adverse effect on the
taxpayers of Arden Hills and neighboring communities,
2
3. To establish a strong, but flexible Disposition and Development Agreements, that will
ensure a solid commitment to the elements and features that are critically important to
Arden Hills, while accommodating the flexibility necessary to respond to changing
circumstances, opportunities and constraints.
.
Land Use and Housing Goals (for the TeAAP Excess Property):
1. To achieve a development consisting of a strategic mixture of business, residential, parks,
trails and open spaces, and other civic uses, selected from a series of alternatives, and
determined to be the best available to the sub-region, Arden Hills and its neighboring
communities,
2, To incorporate office and light industrial uses where desirable and compatible, but not
heavy, truck or rail intensive businesses, or business dependent on extensive outdoor
storage of either raw materials or finished goods.
3, To take full advantage of the opportunities for exceptional regional access and visibility
to 1-35W and other major transportation corridors for the development of high valued
uses that can take maximum advantage of these key locations,
4. To locate a variety of housing types within neighborhoods that are planned and designed
to foster community and that are well served by local streets, trails, local parks and .
natural areas,
5, To determine the specific mixture of housing types, styles, and values after carefully
evaluating a variety of options and the distinct ways that each responds first to the
existing character of Arden Hills and the demand represented by current Arden Hills
residents and employees, then to new residents and employees of new and expanding
businesses to be establisbed within the area,
6. To accommodate the amount and type of retail development within the project that can be
sustained and will provide service to area businesses and residents,
7. To anticipate the impact that redevelopment of the TeAAP Excess Property will have on
adjacent land and plan to minimize adverse effects accordingly,
Parks, Trails, and Open Space Goals:
I. To provide a balance of active and passive public open spaces that respect and take
advantage of natural site topography and features,
2, To provide for a mix of public recreation types, including adequate neighborhood,
community and regional parks,
.
3
.
.
.
3. To take the opportunity presented by this planning process to evaluate the potential for
recreational facilities and features that may provide needed services to future residents
and visitors,
4, To pursue the creation of a joint athletic facility and recreational complex.
5, To provide a network of pedestrian and bicycle trails, parks and open spaces tbat create
strong linkages throughout the TCAAP Excess Property and make connections to
surrounding regional and local trails and open spaces.
Transportation Goals:
1. To accommodate the significant demands on the regional transportation system that the
full development of the TCAAP Excess Property will generate, To work with leaders
from all levels of government to support improvements to the regional transportation
system that are necessary to overcome existing deficiencies and serve the needs of new
development.
2, To balance the need to provide effective levels of access and transportation service to the
TCAAP Excess Property, with the needs of the surrounding communities,
3, To provide excellent north-south movement to serve the redevelopment of the TCAAP
Excess Property and the best available east-west movement via the local street system,
given the site's constraints,
4. To carefully evaluate the transportation improvements to serve the Atsenal in the context
of the surrounding local and regional roadway network and to make strategic linkages to
these networks,
Environment:
1, To make the re-use ofthe TCAAP Excess Property a tangible means by which several
decades of pollution can be remediated,
2. To transform the existing land use and development pattern at the TCAAP Excess
Property, and reclaim impervious surfaces and reestablishing natural environmental
systems.
3. To make a significant commitment to establishing a healthy urban forest within the
TCAAP Excess Property and to establishing and conserving more natural drainage
systems and wildlife habitat.
4, To emulate the best available models for the environmental transformation of other
brownfield properties in the Re-Use Master Plan for the TCAAP Excess Property,
5. To conserve and enhance protection of the Atsenal site's unique wildlife and plant
species, surface water and wetland resources, and other unique topographic features.
4
6. To ensure that if a north-south roadway is determined to be necessary for the successful .
development of the TCAAP Excess Property, then that roadway will be designed and
constructed in an ecologically sensitive manner and provide for adequate movement of
wildlife through the wildlife corridor.
Community Character and Identity:
1, To establish a distinct identity and character for the Arsenal site that reflects both the
importance ofthe property's history and the community's hopes for its future,
2, To establish and enforce a comprehensive set of design standards to ensure the full and
sustained realization of the desired image and character.
3, To extend the natural systems and vistas that exist within the AHATS site into the
redevelopment area through the Re-Use Master Plan.
4. To exhibit superior urban design, landscaping and site planning and include a high level
of natural and man-made amenities in the development of the TCAAP Excess Property,
.
.
5
Exhibit A
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City of New Bri\lhton
VISION AND GOALS
TWIN CITIES ARMY AMMUNITIONS PROPERTY (TCAAP)
City Council's Final Version
I Revised November 13. 2003
DEFINITIONS:
ARSENAL~ . The. entire,property .fQrrnerly Termed to..as the.}""IlCi!iesAfOlYAmmunitions..
,l'lant inArdenJ:liIIs.. Thepro!,,,rtyis generallylgeatednorth ofHighw:ay96.u .uuuu
lHnihwest of Highway 10. east ofInterstate 35W. soutll of Count V Road I. and west of
Lexinj:...,1:on Avenue. As outlined in Exhibit A. different portions of the oroperty are
currently under different ownership and;' or management. Generallv. these include
the following:
I. Twin Cities Arm" Ammunition Plant (TCAAP): This portion of the Arsenal is
currently under the o\\ll1crshiu and management of the United States Armv, The
terms "TCAAP" and "TCAAP Excess Property" are sVTlonvrnous as they refer to
the same geographic area.
2. Arden Hills Arm" Trainint! Site i4HATS): This portion of the Arsenal is owned ,.
hy the United States Armv. The properlv is licensed 10 the Minnesota Anny
National Guard from the United States Army for use as the Arden Hills Army
Training Site.
TeMP EXCESSnWPERTY ~Ihe774acr.es.oftheTCAp.l'sitew:hich are being.foIlsi<lered
for transfer by the Army. Thc terms "TCAAP" and "TCAA P Excess Property" are
svnonvmous as they refer to the same QeoQraohic area,
A VISION FOR TIlE FUTURE OF TIlE TWIN CITIES ARMY AMMUNITIONS
PROPERTY iTCAAPllN ARDEN HILLS:
Original:
The redevelopment of the TCAAP site will both harmoniously expand and strategically
complement and enhance the Arden Hills communityF by building on the legacy and foundation
.
~ f D~eted: October 21, 2DD3
....."1
l.Detetecl'TCAAP
Deleted: 2,370 acres of
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Deleted: Property
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Fonnatted: Numbered + Level: 1 +
Numbering Style: 1, 2, 3, ,.. + Start
at: 1 + Alignment: left + Alig.ried at:
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Formatted: Indent: First line: 0"
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Formatted: Numbered + level: 1 +
Numbering Style: 1, 2, 3, '" + Start
at: 1 + Alignment: left + Aligned at:
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Numbering Style: 1, 2, 3, no + Start
at: 1 + Alignment: left + Aligiled ..
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Deleted: . Thill area is called
TCAAP/AHA TS by tbe Anny.
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.
.
.
of the Vento Re-use Plan, the 1996 TCAAP Framework Plan, and the Arden Hills
Comprehensive Plan.
Advisory Panel Version:
The redevelopment of the TCAAP exceSs property will both hannoniously expand and
strategically complement and enhance the Arden Hills' community and tegion, by building on
the legacy and foundation ofthe Vento Re-use Master Plan, the TCAAP Framework Plan, the
Arden Hills Comprehensive Plan, and related documents.
Vision Discussion:
. Acknowledge regional context in vision statement
Add real property development plan & natural resource management plan
. Re-use Master Plan should focus on the TCAAP 774 acres of excess property.
GOALS FOR TllE RE-USE OF TCAAP,
"-.1 Deleted: THE TeAAP PROPERTY]
General Goals:
Original:
I. To return this Arden Hills land to private and local civic ownership after more than a
half of a century afservice to the Federal government.
I. To return~rC_AAP toprivateandlocalcivicownershil',.a.fter.lTIorethanahalfofa_celltuD'._... .j Deleted, <hi, Imd
of service to the Federal Government.
J
# 1 Discussion:
Remove reference to Arden Hills, since it was never theirs before it was Federal property.
Original:
2. To realize a plan for the reuse of this property that is equal to the magnitude of
opportunities that it represents to the community.
2. To realize a plan or olans for the reuse ofthe~r~e~~}_!h~~_!~_~9-l!~L~?_!~~_!!l.~~_i_t_~~<?_~f._m___ _____rD~i;t;;l;~TCAAPJ~~:==.~
opportunities that it represents to the connnunity.
Original:
3. To support an open andforthright exchange of information between the Department of the
Army and the City and Development Team regarding pollution levels to support clear and
fair negotiations regarding the respective responsibilities for clean up costs.
3. To continue an open and forthright exchange ofinfonnation among the Department of
the Anny, A TK and the City and Development Team regarding pollution levels to
support clear and fair negotiations regarding the respective responsibilities for clean up
costs.
#3 Discussion:
. Does this mean that an open and forthright exchange isn't currently happening?
. Change "support" to "continue"
2
. Include ATKin discussion
. Change "between" to "among"
Original.-
4. The Re-Use Master Plan shall build on the foundations of the Vento Committee
Reutilizationl'ldn, TCAAP Framework Plan, and the Arden Hills ComprehensivePlan,~but__
will also rejleciif,ejie.;ib;iit;io~de~i~i~aose~ conceti;Viif,iheopportunities and
constraints presented by the site and market conditions.
4. To build on the foundations of the Vento Committee Reutilization Plan, TCAAP
Framework Plan, and the Arden Hills Comprehensive Plan, but also reflect the flexibility
to design in closer concert with the opportunities and market condition constraints
presented by the site,
#4 Discussion:
. Market conditions: & larger community/social conditions. Remove wording?
. Include Military Real Property Development Plans and Integrated Natural ReSource
Management Plans as part of the foundation to build upon.
. Replace "but will also reflect" with "in such a way as to provide"
. Add a reference to the market conditions back into Optional 4.
All new Goal, no Original:
5. To implement a development plan that responds to the realities associated with the
pollution on the property and that ensures the health and safety of future residents,
employees and visitots by strategically matching proposed land uses with appropriate
levels of clean up.
3
.
~-~----------.......'~.~..l
~~~~~-(~~:~_~c_
.
.
.
.
.
The Planning Process Goals:
1. To conduct a planning process that is open, inclusive and respectful, with strong and
sustained communication with the general public and an of the many agencies,
jurisdictions, organizations and individuals that have an interest in the future of the
t,\~'?_c:~l_~). ?i~~,~..
2. To assist all of the participants in their efforts to understand this complicated and multi-
faceted process.
3. To respectfully communicate to all of the other parties those decisions that are ultimately
the responsibility of the Arden Hills City Council.
The Developlllent Process Goals:
I. To maintain a strong working relationship with the Development Partner, based on
mutual respect, cooperation and trust.
Original:
2. To create a development plan that, to the maximum extent possible, pays its own way and
avoids any adverse effects on the taxpayers of Arden Hills and neighboring communities.
2. To create a development plan that pays the full costs of all infrastructure improvements
solely related to serving the development, and thus avoid any adverse effect on the
taxpayers of Arden Hills and neighboring communities.
#2 DiSCUSsion:
. Delete "maximum extent possible"
. Civic Choices
. Question focus on private development not creating adverse effects...
. Should be general goal not development process?
. Replace "Taxpayers" with "residents"
. Strike "are needed to serve it"
. Replace "all local" with "all on-site"
. "local" referred to elements serving beyond site as well
3. To establish a strong, but flexible Disposition and Development Agreements, that will
ensure a solid commitment to the elements and features that are critically important to
Atden Hills, while ",ccommodating~tl1" .fl.e"ibilil)'necessary. to respond to changing ~
circumstances, opportunities and constraints.
4
"{D;.t;;;;,d;TCAAP-~~J
..----1 Deleted: auth(\rizmg
Originol:
1. To achieve a development consisting of a strategic mixture of business, residential, parks
and open spaces, and other civic uses, selected from a series of alternatives, and determined
to be the scenario that best optimizes the opportunities available to the Arden Hills
community.
.........{~~~:====:::J
......!Deleled:p ..
Land Use and Housing Goals (for the TCAAP ,g"c.ess.!'.rol'erty):........
1. To achieve a development consisting of a strategic mixture of business, residential, parks,
trails and open spaces, and other civic uses, selected from a series of alternatives, and
determined to be the best available to the sub-reb~on, Arden Hills and its neighboring
communities.
# 1 Discussion:
. Notion of "available to sub-region"
. "Opportunities" was underlined
. Insert "and practical" after "strategic"
. Replace "from a series of alternatives" with "from reasonable alternatives"
. Emphasize Arden Hills will have authority, not sub-region
. Sub-region needs to work together
. Other communities might be willing to help pay for shared facilities
Original:
2. To incorporate office and light industrial land uses, but not heavy industrial facilities and
storage that are rail dependent, in order to ensure compatibility with adjacent uses within
the site.
2. To incotporate office and light indnstrial uses where desirable and compatible, but not
heavy, truck or rail intensive businesses, or business dependent on extensive outdoor
storage of either raw materials or finished goods.
#2 Discussion:
. Strike "rail dependent"
. Add "uses" after "facilities and storage"
Include "truck tentrinal"
. Reword storage, heavy industrial...
.
Original:
3. The Re-use Master Plan should take jUll advantage of the opportunities for exceptional
regional access and visibility to 1-35W and other major roadways, for the development of
high valued uses that can take maximum advantage of these key locations.
3. To take full advantage of the opportunities for exceptional regional access and visibility
to 1-35W and other major transportation corridors for the development of high valued
uses that can take maximum advantage of these key locations.
#3 Discussion:
. Replace or add to "roadways": "and other major transportation corridors"
5
.
.
.
.
Original:
4. To locate a variety of housing types within safe and secure neighborhoods, well served by
local infrastructure and natural and man-made amenities.
4. To locate a variety ofhollsing types within neighborhoods that are planned and designed
to foster community and that are wen served by local streets, trails, local parks and
natural areas.
#4 Discussion:
. "Neighborhoods" - planned
. Building codes to make sure residents arc safe and secure
. Reiterate housing to be safe with environmental/pollution levels (here or other goal) [See
General Goal #5]
Original:
5. To determine the specific mixture afhousing types, styles, and values after carefully +--u---i Formatted: Bullets arid Numbering 1
el,.:aluriting a variety of options and the distinct ways that each responds first to the existinf!
character of Arden Hills and the demand represented by current Arden Hills residents and
employees, then to employees of new businesses to be established within the area and the
broader Metropolitan market.
5
To determine the specific mixture of housing types, styles, and values aftet carefully
evaluating a variety of options and the distinct ways that each responds first to the
existing character of Arden Hills and the demand represented by current Arden Hills
residents and employees, then to new residents and employees of new and expanding
businesses to be established within the area.
#5 Discussion:
. Reconcile clean-up potential with Residential (here or other goal) [see General Goal #5]
. Add "new residents" without being employees?
. Where do retirees fit in?
. <'Responds to.. .existing character of Arden Hills" doesn't seem to leave much deviation from
current housing character
. Look at demand from new businesses before existing residents
. Add "and expanding" after "employees of new"
Original:
6. To accommodate the amount and type of retail development within the project that will
prOvide service to local businesses and residents.
6. To accommodate the amount and type of retail development within the project that can be
sustained and will provide service to area businesses and residents.
#6 Discussion:
. lnsert "can be sustained and" after "within the project that"
6
Original:
7. Toanticinate the imvact that development of the excess property will have on adjacent
land and vlan accordimzlv.
7_ To anticipate the impact that redevelopment of the TCAAP F.i<~essJ::roperty\Villhaveon
adjacent land and plan to minimize adverse effects accordingly.
#7 Discussion:
. Refer to the National Guard as neighbor
. Clarify if this refers to the whole TCAAP site or the excess property only
Parks, Trails, and Open Space Goals (for the TCAAP site): [All New Section)
I. To provide a balance of active and passive public open spaces that respect and take
advantage of natural site topogtaphy and featores.
#l.Discussion:
. 50150 balance? Of Parks, trails and open space
With the park reserve maybe it should be an 80/20 balance
2. To provide for a mix of public recreation types, including adequate neighborhood,
community and regional parks.
3. To take the opportnnity presented by this planning process to evaluate the potential for
recreational facilities and features that may provide needed seTVices to future residents
and visitors.
4. To pursue the creation of ajoint athletic facility and recreational complex.
Original.-
5. To provide a network of pedestrian and bicycle trails, parks and open spaces that create
strong linkages throughout the site and connections to surrounding regional and local trails
and open spoces. [MOVED FROM TRANSPORTATION GOALS]
5. To provide a network of pedestrian and bicycle trails, parks and open spaces that create
strong linkages throughout the TCAAP ,g"c"ss})()l'ertyandmake connections tan
surrounding regional and local trails and open spaces.
General Discussion abolitParks.Trails and Ooen Soace Goals:
. These goals suggest adding more park than development requires. Too much emphasis is being
placed on parks, trails and open space.
. These arc non-tax paying ideas for the land
7
.
" ._- {Deleted"
"""- -( Deleted: p
_J
_ J
~-----
~:;:;; ~ ~
.
....---"-1
1
.
.
I
.
.
Transportation Goals:
Original:
J. To accommodate the significant demands on the regional transportation system which the "m_ --1 Formatted: Bullets and Numbering)
full development of the TCAAP site will generate. The opportunity for the full and vital re-use
of this site of State-wide significance, should inspire leaders, at all levels of government, to
support the improvements to the regional transportation and transit system that are
necessary to both overcome existing deficiencies and effectively serve the needs of the fUture
development.
1. To accommodate the significant demands on the regional transportation system that the
full development of the TCAAP ,FoxcessJ'roperty .wiUgenerate, To work with leaders
from all levels of government to support improvements to the regional transportation
system that are necessary to overcome existing deficiencies and serve the needs of new
development.
# 1 Discussion:
. Arden Hills leaders to work proactively with other leaders...
. Remove redundallt "and transit"
. Delete "both" in "both overcoming existing deficiencies..."
Original:
2. To determine traffic service needs of the TeAAP site and make certain that level of service
is provided. The City will support the solution for providing access to 1-35 W from the
property that is also best for the sub-region.
2. To balance the need to provide effective levels of access and transportation service to the
TCAAP Jlxcess ,l>rop.erty,.with the needs . ofthesurr(}uT1<1in.8.c.ollllU.utlitie"..........__...._._.
Original:
3. To provide excellent north-south movement through the site and the best available east-
west movement via the local street system, given the site constraints.
3. To provide excellent north-south movement to serve the redevelopment of the TCAAP
.l'.x"essJ'ropertyan.d. tl>e. ~e.st available .eawwestll1(}v.etr1etlt.vi".th.e.1o"al.s.tre"tsxstelll'
given the site's constraints.
tD Discussion:
. North~south movement as shown on earlier map assumes a road through Military property
that is not part of any existing Military Real Property Development Plan.
8
~-- ---_.--~ ~.
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Original:
4. To carefully evaluate the transportation improvements to serve the TeAAP site in the
context of their effects On existing Arden Hills' residents and existing traffic patterns within
the sub-region,,___
4. To carefully evaluate the transportation improvements to serve th~~_~~~~~I}~_.th~,,~,'.>_~.t~,~.t.,.
of the surrounding local and tegional roadway network and to make strategic linkages to
these networks.
#4.Discussion:
. Tmnsportation - network and linkages'!
. Replace "the transportation improvements" with "all transportation improvements"
. Access for the whole site is a concern
Original:
5. To provide a network of pedestrian and bicycle trails, parks and open spaces thot create
strong linkages throughout the site and connections to surrounding regional and local trails
and open spaces. [MOVED TO PARKS, TRAILS AND OPEN SPACE GOALS]
Envirl:mrilent:
General Discussion about Environment Goals:
. Explain cleaning of the contamination to the public. Educate them about what it was, what has been
done, and current conditions_ This will help people feel comfortable with the development ofthc site.
Original:
1. To make the re-use of the TCAAP site a tangible means by which nearly sixty years of
pollution can be ameliorated.
I. To make the re-use ofthe TCAAP f.x~es.s.!'roJlertyatangible.meansby whichseveral.
decades of pollution can be remediated,
#l.Discussion:
. Reword "ameliorated"
. Makes it sound like 60 years of pollution is on-going, which is not true.
. Insert after "the TCAAP site a tangible": "demonstration of the"
Original:
2. To transform the long-established development pattern at TCAAP, reclaiming impervious ..
surfaces and reestablishing natural enVironmental systems.
2, To transform the existing land use and development pattern at the TCAAP Jixcess ....
.rp?P.~~ ~ _ ~p~_~~_~I.a.i.ll!iIllJ?~_tyj_C?~~ _ ~_~!r.~~_~~_ ~_~~ _~~_E?~,t.~l?~isN~g.Il~~_~~r ~~~9.~-~~~~~l :--- - --- --
systems,
#2 Discussion:
. <<long-established" ~ existing?
. Insert "land Use and" before "development pattern"
9
Deleted: Some srarement re/arive to t
wildlife corridor isslle should go under
trllnsportation and/or environment.
Gelleral&~ it should get at the fact thnt all
alrernarives will be evalllaled. and if il is
necesSUIJ'for a road to go rhrough the
property thar it will be designed in an
ecologically sensitive manner.
"-( Deleted, TeAAP
J
l'>!'eted" =-
. ..ro;;;;;;;;;~~~'-
- { Fonnatted: Bullets and Numbering J
~'eted".
-- Deleted: po
.
.
.
.
Original:
3. To include a significant commitment to reforestation and the establishment and
conservation of natural vegetation, drainage patterns and wildlife habitat in the
redevelopment of the TCAAP site.
3. To make a significant commitment to establishing a healthy urban forest within the
TCAAI' );\xcess,I'ropertynandtoesta~lishingand conserving more natural drainage
systems and wildlife habitat.
#3 Discussion:
. Commitment to natUral vegetation?
. Natural drainage patterns?
. There's plenty of wildlife habitat on the east side of the site
. Clarify "urban forest" definition [This refers to boulevard trees, plantings, residential
landscaping]
. Does .'wildlife" refer to the deer population, which is currently a nuisance for adjacent
neighborhoods?
Original:
4. To emulate the best available models for the environmental transformation of other
brown field properties in the Re-Use Master Plan for the TCAAP site.
.--)
I Deleted: ,
..... i Oeleted:p
. J
~afted: Bullets and Numbering
4. To emulate the best available models for the environmental transformation of other
brownfield properties in the Re-Use Master Plan for the TCAAP );\x.ce.ss,I'r"perty, nm..... ,....[.,;;;;;;.-;-;------.-=::
. "'1 Deleted: p .
_______-<..- -'--1 Deleted: TCAAP site's
Deleted:
S. To conserve and enhance nrotection of the A~~_~J1_a.L~_i!~'_s.J!ni9ue wildlife._~!"!~_ Q~~l)t_
suecies. surface water and wetland resources. and other uniaue topocraohic features.
Original:
6. To ensure that the north-south arterial roadway connecting TH 96 and CR 1, that is
essential to the successful development ofthe rCAAP excess property, is desi!!:ned and
constructed in an ecolOQicallv sensitive manner and vrovides for adeauate movement of
wildlire throu!!:h the wildlife corridor.
6. To ensure that if a north-south roadway is determined to be necessary for the successful
development of the TCAAP );\xcess.~r()p'erl)r,thenthatrolld",a)''NiII.~e_~e.sigJ1..d_llnd
constructed in an ecologically sensitive manner and provide for adequate movement of
wildlife through the wildlife corridor.
#6.Discussion:
. North-south movement as shown on earlier map assumes a road through Military property
that is not part of any existing Military Real Property Development Plan. \Vhen was it
decided that a north-south road was "essential"?
10
......---l
)
,
J
1
Inserted: unique wildlife and plant
species, surfiU:e water and wetland
resources, and other Wlique topographic
featw-es.
- .[~~-=-~
Community Character and Identity:
General Discussion. about Community Character and Identity Goals:
. Add as an additional goal a positive recognition for the future role of the military and its mlssion as
the nearest neighbor to the TCAAP 774 acres.
1. To establish a distinct identity and character fot the Arsenal site thatreflects boththe
importance of the property's history and the commun-ity'shopes for its future.
2, To establish and enfOrce a comprehensive set of design standards to ensure the full and
sustained realization ofthe desired image and character.
3" To extend the natural systems and vistas that exist within the AHA TS site into the
redevelopment area through the Re-Use Master Plan: U 0" uu 0 """ U U"""" 0 U. U
Original:
4_ To successfully overcome the negative aspects a/the site's reputation, the development
shall exhibit superior urban design, landscaping and site planning and include a high level
of natural and man-made amenities_
4. To exhibit superior urban design, landscaping and site planning and include a high level
of natural and man-made amenities in the development of the TCAAP ,!).xcessl'roperty.
#4,Distussion:
. Focuse-s on negative aspects. Should focus on positive aspects like natural systems and vistas
that exist on the undeveloped east side. These positive conditions are a direct result of Anny
management.
II
--( Deleted: TeAAP
.
J
.--_.
Deleted: on the undeveloped east side
of the TCAAP
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City of Mounds View
City of New Brighton
.
~
~HlLLS
Request of City Council Action
Agenda Item #:
Council Meeting Date:
Prepared By:
Originating Department:
Staff Author:
Budgeted Amonnt:
Actual Amonnt:
Final Action Needed By:
6B
November 24. 2003
PH
CD
PH
December 8. 2003
.
.
Council Action Reqnest:
Staff Recommendation:
Approval of the at/ached Planned Unit Development Permit / Development Agreement for cases 01-30 and 02-20.
Approve the at/ached Planned Unit Development Permit / Development Agreement.
Advisory Commission Action:
o Planning Date
o P1RC Date
DReviewed
DReviewed
DApproved
DApproved
Action:
Action:
Supporting Documents:
[SJ Memo/Letter:
- Staff Report to the City Council - November 24, 2003
o Resolution (No. )
o Ordinance (No, )
o Engineering Recommendation:
o Attorney Recommendation:
DDenied
DDenied
[SJ Other:
- Planned Unit Development Permit / Development Agreementfor Planning Cases 01-30 and 02-30.
Financial Implications:
Administr'ation Commcn'ts:
.
~
~HILLS
MEMORANDUM
DATE:
November 24, 2003
Agenda Item
6.B
TO: Mayor and City Council
FROM: Peter Hellegers, City Planner(@)
SUBJECT: Cases #01-30 and 02-20
Aaron S, Nelson
3130 Cleveland Avenue North
Planned Unit DevelopmentJPlanned Unit Development Amendment
Requested Action
.
i
Approval of the attached Planned Unit Development (PUD) Permit and Development
Agreement.
Update
On December 9th, 2002 the City Council approved a PUD Amendment in case 02-20,
One of the conditions of approval for planning cases 01-30 and 02-20 was the execution
of a Pun Permit and Development Agreement. City staff and the City Attorney have
worked with Stephen Nelson (attorney-in-fact for the applicant) and developed the
attached document which is consistent with the conditions of approval for the
aforementioned cases and which protects the City's interests,
Attachments
6B -1
Planned Unit Development Permit I Development Agreement
.
\\Earth\Planning\Planning Cases\2002\02-20 Aaron Nelson PUD Amended (APPROVED)\11-24.03 CC Report.doc
Page 1 of 1
.
.
Attachment 6B - 1
.
PLANNED UNIT DEVELOPMENT
PERMIT/DEVELOPMENT AGREEMENT
ARDEN HILS DEVELOPMENT FILE NOS. 01-30 AND 02-20
.
1.0 Parties, This Agreement is made and entered into this _ day of November,
2003, by and between Aaron $, Nelson ("Permitee") and City of Arden Hills, a
Minnesota statutory city ( "Arden Hills"),
2.0 Recitals,
A. Permitee represents that it is the record fee owner of that certain real
property described as follows: Lot 13, Block 2, Dalsoren Addition,
Ramsey County, Minnesota, (the "Nelson Property"),
C.
B, On the 31 st day of October, 2001, Permitee applied to Arden Hills for a
Master and Final Planned Unit Development Permit (the "Initial PUD
Application"), as contained in Arden Hills File No, 01-30. The Initial PUD
Application, if approved, would allow the Permitee to develop the Nelson
Property for an office building and improvements consistent with site plans
dated the 1st day of November, 2001,
On the Stl1 day of December, 2001, the Arden Hills Planning Commission
reviewed Permitee's Initial PUD Application and recommended approval,
subject to certain conditions.
.
D. On the 10th day of December, 2001, the Arden Hills City Council reviewed
Permitee's Initial PUD Application, the Planning Commission's
recommendations, the Arden Hills staff recommendations and approved
Permitee's PUD Application subject to execution of a development
agreement which included the conditions of approval.
E. The Arden Hills regulations indicate that permits will expire unless the
project is commenced within one (1) year.
F. On the 6th day of August, 2002, Permitee applied to Arden Hills for an
amendment (the "Amended PUD Application") to the previously
approved Initial PUD Application, The Amended PUD Application, if
approved, would allow Permitee to develop the Nelson Property for an
office building and improvements, consistent with a revised site plan
prepared by Busch Caulfield Architects, dated the 18th day of November,
2002, and attached as Exhibit A.
G.
On the 27th day of August, 2002, the Arden Hills Planning Commission
reviewed Permitee's Amended PUD Application, the recommendations of
the Arden Hills staff, and recommended approval subject to certain
conditions,
.
.
.
.
On the 23rd day of, October 2002, Permitee requested that Arden Hills
extend its approval of the Permitee's Amended PUD Application which
was going to expire before Arden Hills could take action on Permitee's
Amended PUD Application. The Arden Hills City Council approved the
extension request on the 1ih day of November, 2002,
I. On the 9th day of December, 2002, the Arden Hills City Council review
Permitee's Amended PUD Application, the Planning Commission's
recommendations, the recommendations of the Arden Hills staff and
approved the Amended PUD Application subject to the execution of a
development agreement which included conditions the conditions of
approval.
H,
3.0 Terms of Permit. Now therefore, the Arden Hills City Council hereby approves
the Permitee's Amended PUD Application, subject to the following conditions:
A. Use of Property, The Nelson Property may be used for an office building
and improvements in compliance with the Arden Hills' development and
zoning regulations,
B,
Site Plan, The office building and improvements to the Nelson Property
shall be constructed in a manner consistent with the site plan from Busch
Caulfield Architects, dated the 22nd day of November, 2002, and with the
specifications from the staff report dated the 3rd day of December, 2003,
attached as Exhibit B and executed by the Arden Hills Planner subject to
the following modifications:
1, The sloped surface of the access ramp on the east side of the
building shall use a concrete surface or fiberglass paver and the
curb immediately to the south of the driveway shall have
surmountable curb without an apron for the curb cut treatment, and
shall not be used for access by the general public.
2, The eight (8) parking stalls on the south side of the parking lot shall
be designated for compact cars only,
3. A masonry trash enclosure shall be provided,
4. Decorative lighting, as approved by the Arden Hills Staff, shall
replace the currents shoebox light fixtures contemplated on the site
plan.
2
5.
Two (2) free standing signs, not to exceed sixty (60) total square
feet, shall be allowed on the site, The signs shall be placed so that
the following clear vision area is maintained:
"Beginning at the intersection of the midpoint of the
driveway and the curb or edge of payment line of the
street, and extending thirty five (35) feet in the
direction of approaching traffic and twenty five (25)
feet toward the interior of the property and then a line
connecting these two points, "
6. A revised grading and drainage plan responsive to the issues
outlined in the November 29, 2001 Memo from the Arden Hills
Engineer, attached and incorporated as Exhibit C, and a detailed
utility plan shall be submitted to the Arden Hills Engineer for
approval prior to the issuance of grading or building permits,
7. A six (6) foot wide bituminous trail shall be placed along the public
right-of-way on Cleveland Avenue and County Road D.
8, Prior to the issuance of any building permits, Permitee shall convey
the following easements to Arden Hills:
(a) An easement for a gateway sign over, under and across the
west fifteen (15) feet of the south fifteen (15) of the Nelson
Property. The exact location of the sign in the easement
area shall be approved by the Arden Hills staff with input
from the Permitee. The width of the sign shall be no more
than twenty (20) feet and the height of the sign shall be no
taller than four (4) feet, six (6) inches, The Arden Hills staff
will seek input from Permitee as to the building materials and
landscaping around the sign so that the sign is sensitive to
its surroundings, However, the ultimate design of the sign
shall be selected by the Arden Hills staff. Arden Hills shall
maintain any landscaping inslalled by Arden Hills in
conjunction with the sign. Arden Hills shall repair any
landscaping damaged during the installation of the sign and
pay for all costs of installation of the gateway sign,
(b) An underground utility easement over, under and across the
north ten (10) feet of the west eighty (80) feet of the Nelson
Property, If Arden Hills, after installation, subsequently
disturbs the Permitee's landscaping to maintain its power
line, Arden Hills shall restore said land to its conditions prior
to the disruption of the landscaping,
3
.
.
.
.
.
9.
A bicycle rack shall be provided in an area that is convenient to the
main entryway to the building,
C, Performance Bond, Permitee's required landscaping improvements are
estimated to cost $ , Prior to the issuance of building
permits, Permitee shall provide Arden Hills with a letter of credit, or a cash
deposit in the amount of one hundred twenty five percent (125%) of the
estimated cost of the landscaping improvements, The landscaping
improvements shall be completed prior to the issuance of a certificate of
occupancy, If a letter of credit is provided, it shall not expire until one (1)
year after the completion date of the landscaping improvements,
D. Government Permits, Prior to the issuance of building permits, Permitee
shall obtain all necessary permits from Rice Creek Watershed District and
Ramsey County,
E. Modification of Planned Unit Development Permit. Any amendments
or modifications to this Planned Unit Development Permit/Development
Agreement shall be processed as required pursuant to the Arden Hills'
development regulations.
F,
This Agreement shall be binding upon Permitee's, its successors and
assigns,
Dated this _ day of November. 2003
Beverly Aplikowski, Mayor
Attested:
Michelle A, Wolfe, City Administrator
I hereby acknowledge that I have received a copy of the Planned Unit
Development Permit/Development Agreement and agree to abide by its terms and
conditions,
Dated: _ day of November, 2003
By:
Stephen L. Nelson, Attorney-in-Fact for
Aaron S. Nelson
. F:\users\Janice\Jerry\Arden HiIlslABE PUD Permit-Development.doc
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CLEVELAND AVENUE
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EXHIBIT B
~
~~HILLS
MEMORANDUM
DATE:
Agenda Item 6.A
December 3, 2002
TO:
Mayor and City Council
Joe Lynch, City Administrator
FROM:
Aaron Parrish - Community Services Director
SUBJECT:
Planning Case #02-20, Aaron Nelson,
Master and Final Plan PUD Amendment,
County Road D and Cleveland Avenue
ENCLOSURES:
1. Description of Amendments to Building, Site Plan and
Landscaping for 3130 Cleveland Avenue - Submitted by
applicant.
2. Revised Plan Set - Submitted by applicant.
3. September 26th, 2002 Memo to Council
4. September 30th, 2002 Council Meeting Minute Excerpt
5. November 11, 2002 Letterfrom Don Ristow and Family
Request
The applicant is requesting an amendment to a previously approved Master and Final
Planned Unit Development to construct an office building at the corner of County Road
D and Cleveland Avenue,
PlanninQ Commission Recommendation
In Planning Case #02-20, the Planning Commission recommends that the proposed
Master and Final Plan Planned Unit Development amendments be approved with the
following conditions:
1. On-street parking not be allowed and be removed from plan.
2. The Developer work with City staff regarding the requirements of the
neighborhood business district to come to a development resolution that takes
into consideration the neighborhood business district requirements
Page 2
December 3, 2002
Planning Case #02-20
.
understanding this is a PUD, but that they pay special attention to the buffer zone
specifically on the north and the east side of the properly, and they try to meet
the full intent of the buffer zone,
Update
The Council fist considered this PUD Amendment at their September 30th, 2002
meeting, At that time, the Council took the following action:
Council Member Grant moved and Council Member Aplikowski seconded to table
Planning Case No. 02-20: Aaron Nelson, Master and Final Plan PUD Amendment,
County Road D and Cleveland Avenue for sixty days. The reason for tabling is to provide
the applicant time to work with the residents to address the screening in the
neighborhood business district and what screening should be used in this residential
neighborhood, The motion carried unanimously (4-0).
Subsequently, the applicant sent a letter to the adjacent property owners outlining
solutions. The compromise outlined in the letter is outlined in the attached narrative
statement provided by the applicant. The Council will note the following changes from
the plans that were previously submitted:
.
. The footprint of the building has been slightly reduced from 5,465 sf to 5,315 square
feet The second story has been reduced from 4,796 sf to 4,683 square feet. This
changes the overall square footage from 10,261 sf to 9,998 square feet
· The building setback on the north has increased from 25 feet to 30 feet.
. The parking setback on the north has increased from approximately 15 feet to
approximately 16 feet.
. Arborvitae trees on the northern border of the property have been extended further
to the west This will provide a coniferous screen for two of the three properties
north of the proposed office building. In addition to the Arborvitae screen, there are
additional deciduous trees planted directly north of the building, Double screening if
you will.
. Four arborvitae have been provided to screen the trash enclosure,
While the applicant has interacted with most of the adjacent property owners, staff has
had substantial interaction with Mark McGuire, the property owner at 2030 Glen Paul.
The revised landscaping plan proposes to place a six foot high privacy fence along the
border as well as three deciduous trees, While generally not supportive of the proposed
development, if the development were to proceed, Mark has indicated his preference for
an eight foot fence. The applicant has indicated that he is not willing to install or be
responsible for an eight foot fence. This is based. on the additional structural
engineering and expense required to construct such a fence, Additionally, eight foot .
fences are not allowed in residential districts without a variance. However, they are
allowed on commercial property without a variance.
. .
.
.
.
Page 3
December 3, 2002
Planning Case #02-20
Staff Recommendation
Based on the Planning Commission recommendation, additional landscaping, and
screening provided, staff would recommend approval of the PUD Amendment with the
following condition:
1, On-street parking not be allowed and be removed from plan,
Deadline for Aqencv Actions
The applicant has waived the City's statutory obligation for timely review,
Options
L
2.
3.
Recommend approval as submitted, (4/5's Vote Required)
Recommend approval with conditions, (4/5's Vote Required)
Recommend denial. If the City denies the petitioners request, ..."it must state in
writing the reasons for the denial at the time that it denies the request",
Table for additional information,
4,
NQU-29-200t 12:00
BRW
EXHIBIT C
,URS
MEMORANDUM
.
Thresher Squar~
700 Third S11ttl Soulh
Minne.poli,. MN 55415
Phooc: (612) 310-0100
Pax: (612) 310.1318
To:
Aaron Parrish,
Arden Hill City Planner
Copy: Greg Brown, URS File: 37951-005-2001
From:
Nick Landwer. PE
Date:
Subject:
November 29, 2001
County Road D and Cleveland Avenue Sire Plan. Plan Review
J have reviewed the sire plan for rhe proposed development on the northeast comer of Ihe
intersection of County Road D and Cleveland A venue, Following are my comments:
L Jt appears there could be potential drainage problems with the drainage/grading design. The
proposed drainage design has substantial amount of site lunoff flowing from the driveway
entrances into County Road D and Cleveland A venue, Runoff from the site into the
roadways should be limited by modifying the proposed grade or by adding catchbasins,
.
There is also a concern of porential nooding of the properties to the nurth from the site runoff
via the ditch on the north side of the property. An alternative collection area could be a swale
in the boulevard at the intersection comer with an outlet piped to the existing Slormsewer.
.
The developer should submit existing and proposed drainage calculations for the site runoff
to the City Engineer for review,
2, Rice Creek Watershed DisTricr will require the developer to apply for a drainag~J)ennit and
provide for stormwater runoff treatment.
3, The developer should submit a detailed utility plan,
4, Details are not clear on lhe heights of the proposed retaining walls. Some of Ihe taller
sections of wall will require safety railings,
5, The proposed area drain in the lower level will be required to drain into the storm drainage
system, A detail of [he connection should be included in the utility plan. ft appears that a
sump pump will be required for this drain. This shall nol be connected to the sanitary sewer
scrvj ce.
6. The ramp on the west side of the proposed building is very steep at 12,75%. This ramp
should nOI bc used for public access.
.
TOTAL P. 131
- I
.
~
~
/]'\~ HILLS
Request of City Council Action
Agenda Item #:
Conncil Meeting Date:
Prepared By:
Originating Department:
Staff Author:
Budgeted Amount:
Actual Amonnt:
F mal Action Needed By:
7A
November 24. 2003
Aaron Parrish
Finance
~
Aaron Parrish
$0.00
$0.00
December IS. 2003
.
.
Council Action Request:
Consider approvol of Resolution No. 03-79 Amending the 2003 Budget
Staff Recommendation:
Approve Resolution No. 03-79 Amending the 2003 Budget
Advisory Commission Action:
o Planning Date
o PTRC Date
Action:
Action:
DReviewed
DReviewed
DApproved
DApproved
Supporting Documents:
o Memo/Letter:
[8J Resolution (No. 03-79 A Resolution Amending the 2003 Budget)
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
DDenied
DDenied
See attached resolution for a synopsis ofUems that were approved in 2003b but unbudgeted. For auditing and
housekeeping purposes, it is necessary to amend these expenditiures and revenues in the 2003 Budget
Administration Comments:
N/A
...
\
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
.
RESOLUTION NO. 03-79
A RESOLUTION AMENDING THE 2003 BUDGET
WHEREAS, the City Council adopted and approved the 2003 budget on December 9th, 2002;
and
WHEREAS, it is necessary to amend the 2003 Budget based on the following additional
expenditures and revenues approved subsequent to the adoption of the budget:
Description Expenditure Revenue Fund Council Approval
Date
City Hall Generator $41,582 0 Municipal Land and September 9, 2003
Buildinas
City HVAC Maintenance Contract $3,364 0 General January 6, 2003
Character Generator $2,500 0 Cable January 13, 2003
Expand Lift Station Replacement to include $125,000 0 Sewer February 10, 2003
Lift Station #2
Sanitary Sewer Rehabilitaiton Project $85,000 0 Sewer February 10, 20_
Exoansion
Reinstate Track Program $7,960 $7,960 Pro{jram Fund February 24, 200
City Hail HVAC Commissioning Recheck $4,330 0 Municipal Land and March 31, 2003
Buildinas
Highway 96 Watermain Upgrades $149,094 0 Water March 31,2003
Highway 96 Emergency Vehicle Non Assessable
$98,328 0 Road Improvement March 31,2003
Preemption and Trail Improvements Fund
Contract with POI $20,750 0 General March 31, 2003
Recycle Bins $17,573 0 RecyCling April 28. 2003
Lift Station #7 $100,000 0 Sewer July 28, 2003
Cummings Park Drive Watermain $80,000 0 Water August25,2003
Purchase Equalizer for Council Chambers $2,900 0 Cable September 29,
2003
Paper Folder $3,000 0 1/2 Sewer /1/2 Water October 14, 2003
Trench Box $9,270 0 Sewer October 14, 2003
Vehicle Replacement $30,000 $6,000 Equaily between October 27, 2003
General/Water/Sewer
Karth Lake Pumping Project $116,986 0 Surface Water October 27, 2003
Manaaement
Finance Director Management and $2,000 0 Equally between October 27, 2003
Leadershio Assessment General/Water/Sewer
Maintenance Facility - 1 st Payment $596,879 0 PIR November 10, 2003
TOTAL: $1,496,516 $13,960
.
f
.
.
.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota, that the expenditures and revenues outlined above are hereby incorporated into the
2003 budget:
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 24th DAY OF NOVEMBER, 2003.
BEVERLY APLIKOWSKl, MAYOR
ATTEST:
MICHELLE WOLFE, CITY ADMINISTRATOR
,
.
~
~HlLLS
Request of City Council Action
Agenda Item #:
Conncil Meeting Date:
Prepared By:
Originating Department:
Staff Author:
Budgeted Amonnt:
Actual Amount:
Final Action Needed By:
8.A
November 24. 2003
Gre!! Brown
O&M
GTe!! Brown
$331.428.00
$323,696.11
November 24, 2003
Council Action Request:
Approval of Pay Estimate #9 (final payment) to Visu-Sewer Clean & Seal for 2002 Sanitary Sewer & Water Main
Rehabilitation Project.
Staff Recommendation:
Advisory Commission Action:
Approval and authorization to sign pay request.
D Planning Date
D PTRC Date
Supporting Documents:
. [2J Memo/Letter:
.
D Resolution (No, )
D Ordinance (No, )
[2J Engineering Recommendation:
See at/ached letter.
D Attorney Recommendation:
D Other:
Financial Implications:
Action:
Action:
DReviewed
DReviewed
DApproved
DApproved
DDenied
DDenied
Final payment of a Council approved CIP projeCt: 2002 Sanitary Sewer & Water Main Rehabilitation Project.
Administration Comments:
,
URS
AGENDA ITEM S,A
URS
Thresher Square
700 Third Street South
Minneapolis. MN 55415
Phon" (612) 370-0700
Fax: (6]2) 370-1378
.
To:
Michelle Wolfe/Arden Hills
City Administrator
File: 37951-022-0101
From:
Gregory S, Brown, P.E, ~ ~(?
Arden Hills City Engineer' .
November 19, 2003
Date:
Subject:
Pay Estimate #9 (Final Payment)
2002 Sanitary Sewer and Water Main Rehabilitation Project
Background
The City of Arden Hills awarded Visu-Sewer Clean & Seal of Fridley, MN the 2002 Sanitary .
Sewer and Water Main Rehabilitation Project on August 12, 2002 for a total contract amount of
$246,435.50. Change Order (1) One was approved on March 10,2003 in the amount of
$84,992,50 to complete the remaining 8-inch lines in the project area, increasing the contract to
$331,428.00, Pay Estimates #1 through #8, for a total of $285,637.47 have been approved by the
Council.
Project Status
The Contractor has successfully completed all work associated with this contract and has
supplied the city with Lien Waivers.
Recommendations
The Arden Hills City Engineer recommends the Council approve Pay Estimate #9 (Final
Payment) for Visu-Sewer Clean & Seal of Fridley, MN in the amount of $38,058,65 for a total
contract amount of $323,696,11. No retainage is being held for this project as the Contractor
has completed all punchlist items,
.
""
.URS
The undersigned agrees that Payment Number Nine (9) shall be considered final payment for the
City of Arden Hills, 2002 Sanitary Sewer and Watermain Rehabilitation Project.
Agreement to the final payment holds the City of Arden Hills and URS Inc. harmless of further
compensation for this project.
Contractor: Visu-Sewer Clean and Seal, Inc.
BY~C~ Date
(Name and Title)
ff"",..- (,,( t::. FeNNY / r:;;._.... ( ,4(""';7,"r
//-/7-0;1
.
.
Thresher Square' 700 Third Street South. Minneapolis. MN 55415' Phone: (612) 370-0700' Fax: (612) 370-1378
APPLICATION FOR PAYMENT
PAYMENT NO.9
URS Copy
/ Cny Copy
Contractor Copy
Inspector Copy
Project:
Owner:
Owner No.:
Contractor:
2002 Sanitary Sewer and Water Main Rehabilitation Project
City of Arden Hills
FINAL PAYMENT
VISU-SEWER CLEAN &
SEAL, INC,
37951-022-0101
BRW Job No.:
Application Date:
For Period Ending:
10/27/03
9/30/03
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 0.00% Retainage:
Amount Due To-Date:
Less Previous Payments:
Total Due This Application:
$246,435.50
$84,992.50
$331,428.00
$323,696,11
$0.00
$323,696.11
$0,00
$323,696,11
$285,637.47
$38,058.64
I hereby certify that all items and amounts shown are correct for the work completed to-
date.
Contractor: VISU-SEWER CLEAN & SEAL, INC.
By: ~~ ~ ~~~___ Date: //-/7-03
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
URS cor~n J? IJ~ Date: //-) ?-c/3
By: , .~ ~.
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By: Date:
Page 1 of 5
....
.
.
.
,.
. Payment History
Payment
Payment Payment Application
No. End-Date Date Amount
1 9/30/02 10/15/02 $65,624.57
2 10/31/02 11/12/02 $49,865.50
3 12/30/02 1/3/02 $49.691.42
4 1/31/03 2/10/03 $28,701.40
5 2/28/03 3/10/03 $25,914.97
6 3/31/03 4/14/03 $41,843.84
7 5/2/03 5/27/03 $13.736.01
8 8/15/03 8/25/03 $10.259.76
Total Payments: $285,637.47
.
.
Page 2 of 5
~
Application for Payment: Itemization
Schedule: A - WATER MAIN .
Unit Contract Contract To-Date T o.Oate
No, Item Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $5.500.00 1.00 $5,500.00 1.00 $5.500.00
2021.501
2 ABANDON 8' DIP IN CASING LF $2.50 100.00 $250.00 0.00 $0.00
2104.501
3 REMOVE EXISTING 8' DIP WATER MAIN LF $2.50 1.260.00 $3,150.00 1,168.00 $2,920.00
2104_501
4 DIRECTIONAL BORE 8' PEP WATER MAIN LF $29.50 170.00 $5.015.00 149.16 $4,400.22
2503.541
5 314' PVC WATER SERVICE LF $31.50 60.00 $1,890.00 5.00 $157.50
2503_603
6 314' PVC SERVICE WITH CURB STOP EA $1,575.00 1.00 $1,575.00 1.00 $1,575.00
2503.603
7 6' PVC WATER MAIN LF $50.00 10.00 $500.00 10.00 $500.00
2503,603
8 8' PVC WATER MAIN LF $29.50 1,120.00 $33,040.00 1,168.00 $34,456.00
2503.603
9 DIP FITTINGSIWRAPPED LB $4.00 500.00 $2,000.00 500.00 $2,000.00
2504.602
10 INSTALL HYDRANT 16' GATE VALVE EA $4,200.00 1.00 $4,200.00 1.00 $4,200.00
2504.602
11 CONNECTTO EXISTING EA $2,625.00 2.00 $5,250.00 2.00 $5,250.00
2504.602 $2,100.00 .
12 TRAFFIC CONTROL LS $2,100.00 1.00 $2.100.00 1.00
2563.601
13 BALE CHECK EA $0.01 50.00 $0.50 0.00 $0.00
2573.501
14 SOD WITH 4' TOPSOIL SY $0.01 1,110.00 $11.10 1,110.00 $11.10
2575.501
15 SILTFENCE LF $2.00 200.00 $400.00 0.00 $0.00
2575.502
t6 SEEDING WITH MULCH AC $100 0.60 $0.60 0.60 $0.60
2575.505
Subtotal: $64,882.20 $63,070.42
Schedule: B - SANITARY SEWER RELINING
Unit Contract Contract To~Date To-Date
No, Item Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $1,330.00 1.00 $1,330.00 1.00 $1,330.00
2021.501
2 10' VCP RELINE LF $26.00 1,380.00 $35,880.00 1,378.00 $35,828.00
0000.000
3 12' VCP RE.L1NE LF $2600 600.00 $15,600.00 612.00 $15,912.00
??oo.000
4 REMOVE MANHOLE STEPS EA $50.00 35.00 $1,750.00 45.00 $2,250.00
2104.509
5 INSTALL MANHOlE STEPS EA $81.00 35.00 $2,835.00 30.00 $2,430.00
2503_602 $0.00.
6 RE8UllD MANHOlE INVERT EA $1,100.00 3.00 $3,300.00 0.00
2506_602
7 ADJUST RINGS AND CASTING EA $525.00 9.00 $4,725.00 9.00 $4,725.00
2506_602
Page 3 of 5
No. Item
8 CHIMNEY SEAL
.602
Unit
EA
Unit
Price
$485.00
Contract
Quantity
9.00
Contract
Amount
$4.365.00
To-Date
Quantity
9.00
T o<-Date
Amount
$4,365.00
Subtotal:
$66,840.00
$69,785.00
Schedule: C. TEST AND SEAL (CO #1 UPDATED)
No. Item
1 M081l1ZATION
Unit
lS
2021.501
2
JOINTTEST 8"
EA
2503.602
3
JOINTTEST 10'
EA
2503.602
4
JOINTTEST 18'
EA
2503.602
5
JOINTTEST 21"
EA
2503.602
6
JOINT SEAL 8"
GAL
2503.602
7
JOINT SEAL 10'
GAL
2503.502
8
JOINT SEAL 18"
GAL
2503.602
9
JOINT SEAl21'
GAL
2503.602
..60,MANHOlE SEAL CHEMICAL
GAL
Un"
Price
$3,000.00
$27.50
$35.00
$55.00
$65.00
$9.30
$9.30
$9.30
$9.30
$38_00
Contract
Quantity
1.00
Contract
Amount
$3,000.00
4,965.00 $136,537.50
25.00
275.00
185.00
2,330.00
10.00
207_00
184_00
$875_00
$15.125.00
$12.025.00
$21,669.00
$93.00
$1,925.10
100.00 $3,800.00
$1,711.20
To-Date
Quantity
1.00
3.840.00
48.00
146.93
3.222.50
4,114.37
275.50
57_90
0.00
0.00
To-Date
Amount
$3,000.00
$105,600.00
$0.00
$2,640.00
$9,550.45
$29,969.25
$0.00
$38,263.64
$2.562.15
$2,200.20
Subtotal: $196,760.80
$193,785.69
.
Grand Total: $331,428.00
$323,696.11
Page 4 of 5
Application for Payment: Itemization Summary
Contract To-Date Amount of
Schedule Amount Work Completed .
A- WATER MAIN $64,882.20 $63,070.42
B - SANITARY SEWER RELINING $69,785.00 $66,840.00
C - TEST AND SEAL (CO #1 UPDATED) $196,760.80 $193,785.69
Grand Total: $331,428.00 $323,696.11
.
.
Page 5 of 5
"
.
~
/]'\~ HILLS
Request of City Council Action
Agenda Item #:
Conncd Meeting Date:
Prepared By:
Originating Department:
Staff Author:
Budgeted Amonnt:
Actual Amonnt:
Final Action Needed By:
8.B
November 24. 2003
Gre!! Brown
O&M
Grel! Brown
$32S.000.00
$168.440.00
November 24. 2003
.
.
Council Action Request:
Staff Recommendation:
Approval of award of the Booster Station Project and Bid Alternate 1 to EnComm Midwest, Inc.
Recommends the oward of the Booster Staion Project and Bid Alternate 1 to EnComm Midwest, Inc. for the total
amount of $168,440.
Advisory Commission Action:
o Planning Date
o PTRC Date
Supporting Documents:
[2J Memo/l.etter:
o Resolution (No. )
o Ordinance (No. )
[2J Engineering Recommendation:
See attached letter.
o Attorney Recommendation:
o Other:
Financial Implications:
Action:
Action:
DReviewed
DReviewed
DApproved
DApproved
DDenied
DDenied
Award of bid of a Council approved 2003 elP project: Booster Station Rehabilitation Project. Original budget was
$325,000, bid came in at $164,440.
Administration Comments:
URS
.'
.
November 19.2003
AGENDA ITEM 8.B
Ms. Michelle Wolfe
City Administrator
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
RE: Booster Station Project
Dear Ms, Wolfe,
Bids were received and opened for the above-referenced project on November 13.2003, Bids were received from
five (5) contractors, The tabulated bid outcome is as follows:
Contractor A: Booster Station B: Bid Alternate I Total Amount .
I EnCommMidwest, Inc. $161,460,00 $6,980.00 $168,440,00
2. Thor Construction Inc, $163.567,50 $6,500.00 $170,067.50
3. Magney Construction Inc, $180,200,00 $6,600.00 $186,800,00
4. Jay Bros" Inc. $189,769,00 $5,945.00 $195,714,00
5. Hamline Construction $198,500,00 $6,700,00 $205,200,00
Engineer's Estimate $209,000.00 $7,000.00 $216,000,00
AIl bids, except for one, had proper bid guarantees in the amount of ten percent (10%) of the total bid as required
by the Project Manual, Jay Bros., Inc, provided a bid guarantee in the amount of five percent (5%) of the total bid,
Hamline Construction did not properly fiIl out the Bid Form in that they did not provide Unit Prices, so their Bid
was deemed nonresponsive, All Bidders acknowledged that they received Addendum 1. A copy of the bid
tabulation is attached for your information,
EnComm Midwest, Inc, submitted the low bid with a total bid amount of $168,440.00, including Bid Alternate 1.
In terms of Schedule A: Booster Station, EnComm Midwest, Inc. submitted the low bid of $161,460.00 which is
$47,540 (23%) less than the Engineer's Estimate, The average bid for Schedule A is calculated to be $178,699.30,
which is $30,300,70 (15%) lower than the Engineer's Estimate, The Engineer's Estimate generally was higher with
respect to the electrical work items proposed for the Booster Station, We feel that receiving five Bids, all within
$37.000 of each other, reflects good interest in this project resulting in a very competitive bid for the work,
The Bid Alternate I work includes furnishing and installing a 16' X 16' Roll Garage Door for the adjacent Water
Tower utilizing the existing operator, All five bids for this work came in right at or a little below the Engineer's
Estimate,
.
Thresher Sqaare. 700 Third Street South' Minneapolis, MN 55415' Phone: (612) 370-0700' Fax: (612) 370-1378
,
URS
.
Ms, Michelle Wolfe
November 19, 2003
Page 2
The Engineer has no direct experience working with the low bidder, EnComm Midwest, lnc, We requested
references from Encomm Midwest, Inc, and they provided a list of five projects in the Twin Cities that resembled
the Booster Station Project. Based upon our discussions with those references the Engineer is confident that
EnComm Midwest Inc. is capable of successfully completing the work included with this project.
The project cost for the Booster Station hnprovements including Engineering and Construction Services expenses
will be approximately $196,000. The 2003 CIP budget for this project is $325,000.
Recommendations
Based on review of the bids for Schedule A: Booster Station and Schedule B: Bid Alternate 1 and with subsequent
discussions with the Contractor and the references they provided, we feel that the bid represents a reasonable cost
for the work associated with the Booster Station and the Roll Garage Door. The City Engineer, therefore,
recommends the award of the Booster Station Project and the Bid Alternate 1 to EnComm Midwest Inc. for the
total amount of $168,440.00, The project schedule outlined below is based upon award by the City Council on
November 24, 2003.
.
Notice to Proceed
Begin Construction
Complete Construction
November 25, 2003
December 1, 2003
May 15, 2004
Please call me at (612) 373-6479 if you have any questions or need additional information,
Sincerely,
.Ilk--
Enclosure
cc: Tom Moore/Arden Hills
Nick LandwerlURS
Mark LynchlURS
Frank TicknorlURS
File 37951-026-0101
.
Thresher Square. 700 Third Street South. Minneopolis, MN 55415 . Phone: (612) 370-0700. Fax: (612) 370-1378