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Home My WebLink AboutCCP 12-15-2003 . Mayor: Beverly ApIlkowsld c.iOIc8 MeIlIbers: David Gl'llIlt , BrtmIa BllkIeB Creu Larsob LOis kem ~ ~H1LLS Arden BiDs CityCouneil WORK SESSION 4:45 p.m. -7:00 p.m. Monday, December 15,2003 Agenda 1. 1. Cd to O.rder Atreada,ltelD$ A. City HlIIl:Vpdate B. 1'cAAP , i. DevelopDlellt Team Presentatioo ii. EuvlreDDIeIltal Update C. Eeonomie l)evelopmeut,CollUlllsswB D. 'ClUlDlbel' of Commerce Mllilib,mbip E. ca,ttalA.ll8et Polley F. Tt'lli..,..t8tiOB Issues: FDlww-up HamIiIle A~enue, Hipway 18196, LeIillpu Avenue G. I-3SWCorrtdor ColllitioD Membership H. .1buusfY CORty Suburban Libraries ~ Arden ,HiBs'Branelt , 3. COIlD.eiJ ~m , A. ConDeD Member Holden B. COllBcH Member Larsoo F C. 'COUBeD Member Rem ~. . D. CouDdJ Member Grant ~ ~ . Eo Mayor Aplikowski -"-,,.:."--",-..,:,--,--.-- ."'--...-'-"'-'-'.< -".-..-'-- 1145 W. Bf&\nI'aY" ~"lI.L_n" 55111 651.634.5'12. WWW.eW&l_ ~~~ ~ lIS &IjI" Dave Selterbel aDd Jerry FiB. AlU'OD"hn1sIt . AlU'OD hnisIt , Aartm......... AaroIl hrrIIb , AaroIlplirrisb . fiolllH J.Moore, GreeB........ A.....' Parrisll AllrOD PamiIl. MidleIIe WOlfe .', f .. ... ~ ~ ~ EN HILLS e MEMORANDUM DATE: December 9,2003 Agenda Item 2.B. TO: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Director of Community Development! Asst. City Admin. tfiJ FROM: SUBJECT: TCAAP Development Team Presentation ENCLOSURES: . Overview As part of our continuing discussion regarding the potential amendment to the Interim Development Agreement, Centex and Ryan Companies will be making presentations outlining their respective firms past projects. These will be presented at the meeting. In addition, eRR is in the process of compiling a general environmental update with a particular focus on the status of the Phase II environmental site assessment. More specifically, the report will outline the perceived deficiencies of the Phase II environmental site assessment from the Development Team and City's perspective, discuss tbe EPA and MPCA's preliminary comments on the document, and outline how the current leyel of characterization will be used to inform the land use planning efforts. This report will be provided at the meeting with the anticipation that a more formal discussion will occur in January once the Council has had the opportunity to review the document. Finally, additional information from the three companies currently providing proposals for environmental insurance may also be available in January. Requested Action I. Provided for informational purposes. \\Earth\Planning\Misc Files\TCAAP\De\'elopment Team\2003\12*9*03 Memo to Council- Development Team Presentation.doc . ~i\"~ t, ""f .. . ...:.\, . \4'~ ,,:'...,., t .... ....../::. aj'{ ..' ~ '.' \ '\ ~ . , '(~ -<l' - 'l~ C lG - Q. C>> .... - fI) I) C>> ~ ~ C lG C>> Q ,J'.- , .'f'- . . ~ : , .. I ..~ .. c....i. " ~" ;.-l_u-f'._ I, \ \ \ .~ \ ,'" ~:'i ""1',,\ ,,' 'd'u , _~I""__,lo.)o - CQ ~ . . . . ~ ~ EN HILLS MEMORANDUM DATE: December 9,2003 Agenda Item 2.C. TO: Mayor and Council Michelle Wolfe, City Administrator {j) FROM: Aaron Parrish, Director of Community Development! Asst. City Admin. SUBJECT: Economic Development Commission ENCLOSURES: 1. City of Shoreview Mnnicipal Code - Economic Development Commission 2. New Brighton Municipal Code - Economic Development Commission 3. Woodbury Municipal Code - Economic Development Commission Overview As Council is aware, in the past the City has had a Business Relations Committee that dealt specifically with economic development and related business issues. With the reuse of TCAAP, potential future redevelopment projects, and a desire for increased communications/cooperation with the business community, staff would request that the Council establish an Economic Development Commission. For Council's benefit, staff would note the following: I. Traditionally, Economic Development Commission's consist of a mix of both residents and businesses. 2. Economic Development Commission's typically get involved in a broad range of activities including business retention and attraction (site visits, target marketing etc. . .), business expansions, evaluation of requests for public financial assistance (local revolving loan programs, TIF etc. . .), new commercial and industrial development and redevelopment, marketing, and issues that pertain to the City's general business climate. Generally, Economic Development Commission's also provide input and recommendations on activities of an HRA and/or EDA. 3, Since meetings are traditionally in the morning (generally 7:30) to accommodate the business representative's schedule, it would not be an inordinate burden on staff. Memo to Mayor and Council December 9, 2003 Page 2 For reference, I have included the language found in three city codes that pertain to the creation of an Economic Development Commission. If the Council is supportive of creating an Economic Development Commission, the necessary ordinance language creating the Commission could be brought forth at a future Work Session. Requested Action 1. Provided for discussion and/or direction. \\Earth\PlanningWisc Files\Economic Development\12-9-03 Memo to Council- Economic Development Commission.doc '. . . . . . . City of Shoreview Municipal Code Chapter 300. Council and Administration 307 Economic Development Commission 307.010 Establishment of Commission, An Economic Development Commission is hereby established to adyise the City Council on Economic Development and to create a focal point for the economic development of the City, 307.020 Comoosition. The Economic Development Commission shall consist of seven (7) to nine (9) members appointed by the City Council. Membership shall be open to any resident or non-resident business owner that is interested in the business climate and economic development direction of the City, Any member of the commission may be removed by a majority vote of City Council. 307.030 Terms and Compensation. Appointment to the Economic Development Commission shall be made at the first regular January meeting of the City Council, or rnore often if required, Members shall be appointed for two (2) year terms beginning Febmary 1st and ending January 31st of the second year following, Initial appointments shall be as follows: three (3) members shall be appointed for the term of one (I) year; four (4) members for two (2) years, Members appointed after the initial Commission shall be appointed for a two- year term, Members of the Advisory Commission may receive compensation as the City Council shall provide by resolution. 307.040 Vacancies, In case ofa vacancy during the term of office of any mernber of the Commission, the City Council shall appoint a new member to serve the remainder of the term. A vacancy shall exist if any of the following occur: death, disability, failure to serve, or resignation. 307.050 Orl!anization, The Commission shall annually elect one member to serve as Chair. The Chair is responsible for the agenda of meetings, presiding at meetings, minutes of meetings, and reports and recommendations to the City Council. The Community Development Department shall maintain all records of the Commission, An Executive Committee may be formed and undertake duties assigned to it by the Commission, 307.060 Meetinl!s and Reoorts, The Commission shall hold meetings as needed, It shall keep rninutes which shall be reduced to writing and a copy forwarded to the City Council. The Community Development Director shall be the official advisor, 307.070 Duties and Functions, The duties and functions of the Commission shall be as follows: - Section 307, Economic Development Commission 307-1 City of Shoreview Municipal Code Chapter 300. Council and Administration (A) Endeavor to secure a full and complete understanding of the City's needs and desires for Economic Development activities. . (B) Assist with the development of a business retention and attraction prograrn, i,e, a marketing plan. (C) Assure the integration of the City's economic development efforts with its land use planning efforts, This means that business attraction is not an end to itself, but is an element of community development. (D) Assist in the identification of commerciaVindustrial rehabilitation areas, and in working with the affected businesses to sell the effort, (E) Assist in business promotion and recognition events, such as the Metro East Development Fair or a Business Appreciation Night. (F) Interact with the Chamber of Commerce as a means of improving communications and responsiveness and avoiding duplication, (G) Create a focal point for the economic development efforts of the City, (H) Participate in the policy making process as requested by the City Council. This may involve occasional joint meetings with the Planning Commission and/or City Council. . (I) Perform other duties and functions as specifically delegated by City Council. . Section 307. Economic Development Commission 307-2 rJa......... 13, ~ /. ,f-L/") . . . Division 4 - Economic Development Commission Sec. 2-100. Established. An Economic Development Commission shall be established for the City. (Ord. No. 610, 12-13-94; Code of200l) Sec. 2-101. Purpose. The purpose of this Commission shall be to advise the City Council on matters concerning indnstrial and commercial development in the City. (Ord. No. 610,12-13-94; Code of200l) Sec. 2-102. Members of the Commission. The Commission shall consist of: (1) Nine rnernbers of the community with representatives including a variety of local businesses and industries, (2) The City's Community Developrnent Director and the Executive Director of the Chamber of Commerce shall serve as ex officio mernbers of the Commission. (Ord, No. 610, 12-13-94; Ord. No. 653, 1-26-99; Ord. No. 666,1-25-00; Code of200I) 2-11 Sec. 2-103. Duties and Responsibilities. . The duties and responsibilities ofthis Commission shall be to: (1) Confer with and advise the City Council, Planning Commission. and staff of the Community Dcveloprnent Department on all matters concerning industrial and commercial development. (2) Assist and advise the City regarding economic development marketing plans, programs, and strategies. (3) Provide advice and assist with the collection of data and information pertinent to the economic well being of lhe City. (4) Coordinate the econornic development activities of the various groups active in the City. (5) Aid the City Cotmcil and Planning Commission in lhe proper zoning and orderly developrnent of areas suitable for industrial and commercial development. (6) Assist wilh and provide insight on developing, compiling, coordinating, and publicizing information on matters concerning industrial and commercial development. (7) Assist in lhe preparation and irnplernentation of plans and strategies for business retention. (8) Recommend policies and particular actions regarding industrial and commercial expansion, attraction . and development to lhe City Council and Planning Comrnission. (9) Cooperate with and use the facilities of the Minnesota Department of Energy and Econornic Developrnent's Star Cities Program. (10) Cooperate with and coordinate activities wilh the New Brighton Chamber of Commerce, (1 I) Recommend long and short range plans and strategies for industrial and commercial developrnent. (12) Review proposed development proposals for cornpliance wilh the City's plans and strategies and recommend changes ifnecessary to better meet lhe goals of those plans and strategies, (13) Perform other duties as directed by the City Council. (Ord. No. 610, 12-13-94; Code of2001) Sees. 2-104--2-109. Reserved. 2-12 . . . . w<--<-Jb'P'1 QTY C.QOE: Cha[lter 2 ADMINISTBATIQN* ARTICLE VIII, BOARDS AND COMMISSIONS* ARTICLE VIII. BOARDS AND COMMISSIONS* 'Cross reference(s)--Parks and recreation commission, 9 16-16 et seq.; planning and zoning commission, 917-16 et seq.; board of zoning appeals, 9 24-27 et seq. DIVISION 1. GENERALLY Sec. 2-356. Boards, committees, commissions and task forces. (a) The city council may, by resolution or ordinance, create from time to time such boards, committees, 'or task forces as it deems to be necessary for the proper management and operation of the city, and by resolution appoint individual members to serve on the same, ,(b) The city council shall prescribe the rules, regulations, procedures and duties of the boards, committees, commissions and task forces that it appoints in the resolution or ordinance creating them, (c) The boards, committees, commissions or task forces appointed by the city council may exercise all ,duties that the cily council has legally assigned to them. They can have the authority to conduct investigations and to make recommendations, They may not, however, make decisions on behalf of the city council. ,(d) The city council may from time to time appoint individuals to represent the city on boards, committees, commissions or task forces to which the city belongs, ,(e) Absences from one-third (1/3) of the duly called meetings of the board, committee, commission or task force shall constitute the automatic resignation of the appointed member. (Ord. No, 1680, 9 1680,1, 8-13-98) Secs. 2-357--2-365, Reserved, DIVISION 2. ECONOMIC DEVELOPMENT COMMISSION Sec. 2-366. Created. There is created an economic development commission, (Code 1985, 9228,01; Ord, No, 1642,91642.01,1-10-96) Sec. 2-367. Membership. '(a) The economic development commission shall be composed of seven (7) members. (b) Members of the commission shall be appointed for three-year staggered terms except that any person appointed to fill a vacancy occurring prior 10 the expiration of the term for which the predecessor had been appointed shall be appointed only for the remainder of such term, Upon the expiration of their term of office the member shall consider [continue] to serve until his successor is appointed, (c) Reserved, ,(d) All members of the comrnission serve at the pleasure of the city council. Vacancies shall be filled by . appointment of the city council. '(e) Commission members shall serve without compensation, ,(I) Members of the commission shall be residents of the city while serving on the commission and shall represent as broad a range as possible of interests in the economic development function, (Code 1985, 33228,05, 228,07--228,10; Ord. No, 1642,31642,01,1-10-96; Ord, No, 1703,31703,01,8- 9-2000) Sec.2-368. Officers and meetings. (a) The chairperson of the economic development commission shall be appointed annually by the city 'council. The chairperson may be removed by a majority vote of the city council. The chairperson shall assure fulfillment of the duties and responsibilities of the comrnission, ,(b) The commission shall adopt rules and procedures not inconsistent with the provisions of this division and as may be necessary for the proper execution and conduct of business. (c) The commission shall hold meetings on a quarterly basis. The commission shall establish its 'quarterly meeting limes and place at its first meeting of the calendar year, Other meetings may be called by the chairperson as needed, (d) The council shall appoint such additional standing committees to undertake portions of the 'commission's work program as it shall deem desirable. The economic development authority shall serve as the finance committee of the economic development commission, . . . g,ITY CODE Chapt",r 2 ADMINISTRATION' ARTICLE VIII. BOARDS AND COMMISSIONS' DIVlsIOJ!LECONQ!VIIC DEVELOPMENT COMMI.sSION Sec, 2-36!LOfficElr~_",Qclmeetin~ '(e) The city councilor commission may appoint temporary task forces to undertake special projects. (Code 1985, SS 228.06, 228,11, 228,12; Ord, No. 1642, S 1642.01, 1-10-96) Sec. 2-369. Staff. The city administrator shall assign one (1) member of the administrative staff to serve as staff liaison to the economic development commission, In addition, the city's economic development consultant shall advise the commission. The city council shall annually appoint members to serve as liaison to the commission, (COde 1985, S 228,13; Ord. No, 1642, S 1642.01, 1-10-96) Sec. 2.370. Functions. ,(a) The econornic development commission shall act as a coordinating body and resource agency for economic development matters, ,(b) The general purpose of the commission is to study, review and prepare recommendations for the city council regarding matters of economic development policy. . '(c) In fulfillment of its purposes and duties, the commission shall: (1) Propose an economic development plan for the city to include long-term strategies for economic development. (2) Recomrnend economic development pOlicies and programs to the city council. (3) Work with the city's economic development consultant, city council, and staff in promoting -'-the city and attracting economic growth and development and retaining businesses in the community, -,~(4) Make an annual report to the city council regarding achievements towards fulfillment of such programs. _(5) Develop and recommend methods to stimulate positive interest in economic growth and development. _(6) Evaluate and make recommendations on city financing of economic deveiopment activities. This would include tax increment financing, loans, grants or other incentives which may be used. -~-(7) Assist the city council in meetings and discussions with developers in the city, (Code 1985, SS 228.02--228.04; Ord, No, 1642, S 1642,01, 1-10-96) DIVISION 3. INVESTMENT STRATEGY COMMISSION . Sec. 2-371. Created. There is created an investment strategy commission, (Ord, No. 1646,8-14-96) " . . ~ EN HILLS MEMORANDUM DATE: Agenda Item 2.n. December 9,2003 TO: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Director of Community Development/Asst. City Admin. (j) FROM: SUBJECT: Chamber of Commerce Membership ENCLOSURES: 1. Summary of Discussions with Arden :mlls Joining the Twin Cities North Chamber of Commerce prepared by Twin Cities North 2. Twin Cities North Chamber of Commerce Information Packet Overview Over the last few months, staff and the Mayor have been contacted regarding possible membership in the Twin Cities North Chamber of Commerce. In addition, the Mayor, City Administrator, and I also had the opportunity to have lunch with the Executive Director of the Chamber back in September. For reference, the Twin Cities North Chamber was recently formed through the merger of the Southern Anoka County Chamber of Commerce and the New Brighton~Mounds View Area Chamber of Commerce. The primary communities served include New Brighton, Mounds View, Fridley, Columbia Heights, and Spring Lake Park. With the exception of Spring Lake Park, this area is fairly consistent with the boundaries of our current State Senate District. Chamber staff has prepared a summary of benefits and issues associated with joining. This is attached for the Council's review. Currently, the City is a member of the Greater St. Paul Area Chamber of Commerce. The annual expense for this membership is approximately $500. Up to this point, for various reasons we have not been active in the Greater St. Paul Chamber. Membership dues for Twin Cilies North would be approximately $345. Requested Action . I. Provided for discussion and/or direction. \\Earth\Planning\Misc Files\Economic Development\12-9-03 Memo to Council - Chamber ofCommerce.doc ., . 9/30/03 Summary of Discussions with Arden Hills joining the Twin Cities North Chamber of Commerce During a meeting with officials of the City of Arden Hills, many issues can be discussed regarding the community joining the Twin Cities North Chamber of Commerce. This is a summary of some of those items, Benefits of Joininq .:. .:. .:. .:. ..:. .:+ .:. .:. .:. .:. .:. . .:. Increased member services and resources that comes with being a member city. Greater responsiveness to the needs of the community and its businesses. Ability to provide full-time service to the Arden Hills members. More efficient overall operations without having to create a new chamber. Increased membership participation and greater volunteer involvement for events. Greater networking opportunities for members in both Ramsey and Anoka counties. Greater legislative clout regarding transportation and other issues. Greater recognition for our communities and greater expertise in the north Metro, Ability to have a combined voice, yet still respect each city's individuality, Chamber's ability to provide grants to local non-profits, including schools. Growing organization with over 425 members and a diversified membership. Partnerships with other chambers and the Minnesota Chamber. Issues with Joininq .:. Member Interests - The Twin Cities North Chamber's first priority will be to take care of the needs of.1!!! members. .:. Chamber Name - With the merger with New Brighton & Mounds View, the name of the Chamber was changed in 2002 to Twin Cities North Chamber of Commerce, a name that serves Arden Hills well and can be identified with by local businesses. .:. Board of Directors Representation - We will increase our Board of Directors from 21 to 25 members. Every community will be represented equally. .:. Local Identity - The local identity will remain intact, in fact we will increase that identity through our programming. The Chamber is committed to consulting closely with the City of Arden Hills regarding TCMP and other important issues, .:. Dues Structure - Dues structures are appropriate for businesses of all sizes and are competitive with St. Paul and other metro chambers. .:. Bylaws - The TCN Chamber Board is willing to review and revise the Bylaws to accommodate the City of Arden Hills. .:. Chamber Staffing - The Chamber will review staffing needs as required. Its offices are located in the City of Fridley north of Interstate 694 and east of Hwy 65, .:. Timing - By joining in the Fall of 2003, the City of Arden Hills and its businesses . could be included in the 2004 Membership Directory that comes out in January. .' ~',' . Transition Issues .:. Transition Team - We will form a transition team consisting of people from each of the current member communities and the City of Arden Hills. The transition team will help to answer questions about Arden Hills joining the TCN Chamber, promote the new chamber, meet with Arden Hills businesses and recruit new members to the Chamber, and encourage attendance of all members to events. .:. Open Houses - Two events could be held to introduce the Chamber. An open house will be conducted at the Chamber's office, open to all community members, including chamber members and non-members. A second open house will be conducted at a location in Arden Hills, .:. Transition Letters - Letters will be sent to all businesses in the City of Arden Hills, These letters would introduce the Chamber staff, office and encourage participation by listing upcoming events, .:. Transition Orientation - President Shannon Meyer will meet with every member of the Arden Hills business community [or every new member]. .:. Chamber Events - All events and luncheons will be rotated among the member communities and our members. . . . . ~ ~HILLS MEMORANDUM DATE: December 10, 2003 Agenda Item 2.E. TO: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Director of Community Development! Asst. City Admin.@ Capital Asset Policy FROM: SUBJECT: ENCLOSU!U:S: 1. Draft Capital Asset Policy Overview To make our financial reporting consistent with the requirelDents outlined in GASB Statement #34, it is necessary to have a Capital Asset Policy in place that does the following: 1. Outlines the minimum dollar level, or capitalization thresholds, in which assets will be reported (Section I Define Capital Assets and Capitalization Thresholds). 2, Details how and which capital assets will be reported (Section II Capital Asset Reporting). 3, Provides the basis for depreciation of capital assets that meet the capitalization threshold. In general, capital assets will be depreciated using the straight-line method of depreciation. The straight line method of depreciation allocates the cost of the asset evenly over the life of the asset (Section III Capital Asset Depreciation). 4. Categorizes and defines the various capital assets that are likely to require reporting within the financial statements (Section IV Capital Asset Definitions and Categories). 5. Articulates the useful life for the yarious categories of capital assets. The useful life of the various capital assets is based on IRS standards and past City practice (Section V Capital Assets Estimated Useful Life). With the exception of a few slight modifications, the attached document is primarily based on a sample policy provided by our auditor. Since we will begin implementation of GASB 34 with our next audit, it will be necessary to have this policy in place by early next year. Requested Action . I. Provided for discussion \\Earth\Finance-\C'::ommunity Services Director\12-1O-03 Memo to Council- Capital Asset Policy.doc . . . EN HILLS City Council Discussion Draft December 10,2003 1 INTRODUCTION For fiscal-year ending December 31, 2004, the City of Arden Hills will be required to implement Governmental Accounting Standards Board (GASB) Statement No. 34, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments, Statement No. 34 establishes new financial reporting requirements for state and local governrnents throughout the United States. When irnpJemented, it will create new information and will restructure much of the information that the City of Arden Hills has presented in its annual reports in the past. The intent of these new requirements is to make annual reports more comprehensive and easier to understand and use. Two key components of Statement No, 34 require governments to report capital assets and to depreciate the capital assets over their estimated useful lives, Therefore, it will be necessary for the City to develop and implement a Capital Asset Policy that meets the new financial statement reporting requirements, and provides management information. While the Capital Asset Policy is not all encompassing, it will provide guidance to implementing the new reporting requirements, i,e., meeting the primary objective of financial reporting as it pertains to valuation, allocation, presentation and disclosure; therefore this policy will not used for property control pllrposes. This policy is effective January 1,2004. 2 . . . . TABLE OF CONTENTS SECTION I Define Capital Assets and Capitalization Thresholds 4 SECTION II Capital Asset Reporting 4 SECTION III Capital Asset Depreciation 5 SECTION IV Capital Asset Definitions and Categories 5 SECTION V Capital Assets Estimated Useful Life 9 . . 3 CITY OF ARDEN HlLLS CAPITAL ASSET POLICY . PURPOSE It is the policy of the City of Arden Hills to maintain appropriate procedures regarding the procurement, rnanagement, and disposal of all capital assets, in accordance with Governmental Accounting Stands Board Statement No. 34 (GASB 34), The Capital Assets Policy addresses classes of assets, determination of useful lives, and calculation of depreciation. SECTION I DEFINE CAPITAL ASSETS AND CAPITALIZATION THRESHOLDS A capital asset is real or personal property used in operations and having a value equal to or greater than the capitalization threshold set forth by the City, for that specific asset classification, and has an estimated useful life greater than one year. For financial reporting purposes only, the City will classify and establish capitalization thresholds for each asset class as follows: CAPITAL ASSET CLASSIFICATION CAPITALIZATION THRESHOLD Land and land imnrovements; $10,000 Other improvements $25,000 Buildinl's and building improvements; $25,000 Machinery and equioment; $ 5,000 Vehicles; $ 5,000 Infrastructure; and $100,000 Construction- in-progress, Accumulate all costs and capitalize if over $100,000 when comolete. Other assets $ 5,000 . Another criterion for recording capital assets is capital-related debt. Capitalizing these assets will minimize the potential of reporting negative net assets in the statement of net assets, In most cases, thesc assets will meet the thresholds and guidelines for recording as a capital asset. SECTION II CAPITAL ASSET REPORTING Capital assets should be recorded and reported at their historical costs, which includes costs nccessary to placing a capital asset into its intended use or state of operation. Historical cost includes the vendor's invoice, the value of any trade-in or allowance, sales tax, initial installation cost (excluding in-house labor), modifications, attachrnents, accessories or apparatus; and ancillary charges such as freight and transportation charges, site preparation costs, and professional fees. In the event the historical cost of a capital asset is not determinable, it will be necessary to record an estirnated historical cost of the asset using alternative methods. Alternative rnethods include standard costing and normal costing. Standard costing estimates the historical cost of a capital asset by establishing the average cost of obtaining the same or a similar asset at the time of acquisition. Normal costing estimates historical cost based on the current cost to either reproduce . or replace the capital asset, indexed by a reciprocal factor from the estimated acquisition date, i,e., 4 . taking the value of acquiring the asset new today and then discounting that amount by an appropriate inflation factor back to the date of acquisition, Capital assets donated to the City shall be reported at fair value. Fair value is the amount at which an asset could be exchanged in a current transfer at arm's length between willing parties, other than in a forced or liquidation sale, Donations are defined as voluntary contributions of resources to the City by a non-governmental entity, A voluntary contribution of resources between governmental entities is not a donation. SECTION III CAPITAL ASSET DEPRECIATION Depreciation is the process of allocating the cost of a tangible asset to the periods of benefit. Capital assets shall be depreciated over their estimated useful live with exception of the following: . Inexhaustible assets, i.e" land, and land improvements that do not require maintenance or replacement, e.g., certain works of art and historical treasures; · Infrastructure assets reported using the modified approach; and . Construction work-in-progress. For financial purposes the City will use the straight-line method of depreciation, which allocates the cost evenly over the life of the asset. Generally, at the end of an asset's life, the sum of the amounts charged for depreciation in each accounting period, or accumulated depreciation, will . equal the original cost less salvage value. A significant issue when recording capital assets is the question of when expenditures are capitalized as improvements versus recorded as repairs or maintenance expenses. The key consideration for determining whether to capitalize expenditures depends on whether the cost incurred, significantly extends the asset's useful life, increascs its capacity, or improves its efficiency. 1berefore, capital asset improvement costs are capitalized if: . The costs exceeds the capitalization thresholds; and . One ofthe following criteria is met: o The value of the asset or estirnated life is increased hy 25% of the original cost or life period; o The cost results in an increase in capacity of the asset; or o The efficiency of the asset is increased by more than 10%. SECTION IV CAPITAL ASSET DEFINITIONS AND CATEGORIES Land is the surface or crust of the earth, which can be used to support structures, and may be used to grow crops, grass, shrubs, and trees; and is characterized as having an unlimited life, i,e., indefinite. Land is an inexhaustible asset and not depreciable, . Land improvements consist of betterrnents, site preparation, and site improvements (other than buildings) that ready land for its intended use. The costs associated with improvements to land are added to the cost of the land, Land improvements can be further categorized as inexhaustible, 5 not requiring maintenance or replacernent; or exhaustible, e,g" parking lots, landscaping and fencing. . Examples of items to be capitalized as land and land improvements include: . Purchase price or fair value at time of gift; . Commissions; . Professional fees, includes title searches, architect, legal, engineering, appraisal, surveying, environmental assessments; . Land excavation, fill, grading, and drainage; . Demolition of existing buildings and improvements, less salvage; . Removal, relocation, or reconstruction of property owned by others, i.e., power, telephone and railroad lines; . Interest on mortgages accrued at date of purchase; . Accrued and unpaid taxes at date of purchase; . Other costs incurred in acquiring the land; . Water wells, including initial cost for drilling, the pump and its casing; and . Pennanent right-of-way. Other Improvements include land improvements that are exhaustible in nature and enhance the quality or facilitate the use of land for a specific purpose, Examples of items to capitalize as other improvements include: . Fencing and gates; . Landscaping; . Parking lost, driveways, and parking barriers; . Outdoor sprinkler and irrigation systems; . Recreation areas and athletic fields, including bleachers; . Golf courses; . Paths and trails; . Septic systems; . Swimming pools, tennis courts, basketball courts, skate parks; . Fountains, . Plazas and pavilions; and . Retaining walls, . Buildings refer to a structure that is permanently attached to the land, has a roof, is partially or completely enclosed by walls, and is not intended to be transportable or moveable, Certain buildings or structures that are ancillary parts of infrastructure nelworks, such as well houses and pumping stations will be reported as infrastructure rather than as buildings. Examples of items to be capitalized as buildings: Purchased Buildings . Original purchase price; . Expenses for remodeling, reconditioning, or altering a purchased building to make it ready for its intended purpose; . 6 . . . . Environmental compliance, i.e" asbestos abatement; . Professional fees, includes architect, engineer, management fees for design and supervision, legal; . Cancellation or buyout of existing leases; and . Other costs required to place or render the asset into operation. Constructed Buildings . Completed project costs; . Cost of excavation or grading or filling ofland for a specific building; . Expenses incurred for the preparation of plans, specifications, blueprints; . Building permits; . Costs of temporary buildings used during construction; . Additions to buildings, i,e., expansions, extensions, or enlargements. Building improvements include capitalized costs that materially extend the useful life of a building Or increase the value of a building, or both, beyond one year. Building improvements should not include maintenance and repairs done in the normal course of business. Examples of items to be capitalized as building improvements include: . Installation or upgrade of heating and cooling systerns, including ceiling fans and attic fans; . Original installation or upgrade of wall or ceiling covering such as carpeting, tiles, paneling, or parquet; . Structural changes such as reinforcement of floors or walls, installation or replacement of beams, rafters, joists, steel grids, or other interior framing; . Installation or upgrade of window or door-frames, upgrading windows or doors, built-in closet and cabinets; . Interior renovation of casings, baseboards" light fixtures, ceiling trim; . Installation or upgrade of plumbing and electrical wiring; and . Installation or upgrade of telecommunication systems. Examples of items considered repairs or maintenance in nalure and should uot be capitalized as buildings or building improvements include: . Adding, removing and/or moving of walls relating to renovation projects that are not considered major rehabilitation projects and do not increase the value of the building; . Improvement projects of minimal or no added life expectancy and/or value to the building; . Plumbing or electrical repairs; . Cleaning, pest extermination, or other periodic maintenance; . Interior decoration, i.e., draperies, blinds, curtain rods, wallpaper; . Exterior decoration, i.e" detachable awnings, uncovered porches, decorative fences; . Maintenance-type interior renovation including repainting, touch-up plastering, replacement of carpet, tile, or pane sections, and refinishing of sinks and fixtures; . Replacernent of a part or component of a building with a new part of the same type and performance capabilities, e,g., replacement of an old boiler with a new one of the same type and performance capabilities; 7 . Any other maintenance-related expenditure, which does not increase the value of the building. . Equipment, Machinery and Vehicles refer to fixed or movable tangible assets used for operations, the benefits of which extend beyond one year frorn date of receipt. Exarnples of expenditures to be capitalized as equipment, machinery, and vehicles include: . Original contract or invoice price; . Freight charges; . Handling and storage charges; . In-transit insurance charges; . Sales, use and other taxes imposed on the acquisition; . ,Installation charges; . Charges for testing and preparation for use; . Cost of reconditioning used items when purchased; and . Parts and labor associated with the construction of equipment, machinery, or vehicle. Note that the cost of extended warranties and/or maintenance agreements, which can be separately identified from the cost of the equipment, machinery, or vehicle, shall not be capitalized. Infrastructure Assets are long-lived capital assets that are linear and stationary in nalure and can bc preserved for a significantly greater number of years than most capital assets, Examples of infrastructure assets include: . . Roads, streets, cmbs, gutters, sidewalks; . Bridges; . Water and sanitary sewer systems; . Drainage and storm water systems; . Street light systems; and . Signage. Infrastructure assets shall be capitalized and depreciated unless the modified approach is used, The modified approach is an alternative to reporting depreciation for infrastrnclure assets that meet the following criteria: . The assets are managed using a qualifying asset management system; and . It is documented that the assets are being preserved at or above a condition level established by the City. Under the modified approach the infrastructure, assets are not depreciated, and only the costs that increase the capacity or efficiency of the asset are capitalized, while all other expenditures that prcserve the useful life of the assets are expensed. Only infrastructure assets that comprise a network or subsystem of a network can be reported using the modified approach, Other Capital Assets include eornputer software that is either purchased or developed for internal use. Internally developed or purchased software should be capitalized if the cost of the software exceeds the capitalization threshold. The software should be depreciated over the software's estimated useful life. Capitalization of computer software includes software license . 8 . . . fees if the total dollar amount of the fee divided by the number of units or terminals exceeds the threshold, Examples of expenditures to be capitalized as computer software include: . External direct costs of materials and services, i.e., third-party fees for services; . Costs to obtain software frorn third parties; . Travel costs incurred by employees in their duties directly associated with development; . Payroll and payroll"related costs of employees directly associated with or devoting time to encoding, installing or testing; and . Costs to develop or obtain software that allows for access or conversion of old data by new information systems. Note that upgrades and cnhancements should only be capitalized to the extent that they increase the functionality ofthe product. Capital Leased Property includes leased real or personal property, for which ownership of the asset substantially transfers to thc lessee; therefore meeting the criteria for capitalizing as an asset. The cost of the asset is capitalized if the lease agreement meets anyone of four conditions: . It transfers ownership of the property to the lessee at the end of the lease term; . The lease contains a "bargain purchase" option-an option that gives the lessee the right to purchase the asset for a future price less than the fair market value; . The lease term is equal to at least 75% of the asset's estimated economic life; or · The present value ofthe minimum lease payments at the inceptidn of the lease, excluding executdry costs, equals at least 90% of the fait market value of the leased asset at the time the lessee signs the lease. Leases that do not meet any of the above conditions shall be recorded as an operating lease and reported in the notes of the financial statements, SECTION V CAPITAL ASSETS ESTIMATED USEFUL LIFEl Otherirnnrovernents Fencing and gates; 20 years LandscapinQ; 20 years Parkin" lots, driveways, and narkinp barriers; IS years Outdoor sprinkler and irrigation systems; 20 years Recreation arcas and athletic fields, including 15 years bleachers; Golf courses; 20 years Paths and trails; 15 vears Septic systcms; 15 years Swimming pools, tennis courts, basketball 20 years courts, skate parks; Fountains, 20 years Retaining walls. 20 years Outdoor lighting 20 years I Estimated useful life values derived from the Internal Revenue Service Alternative Depreciation System (ADS), 9 B'ld' db 'Id' . Ul InfJS an Ul m" lmnrovements Buildings 40 vears Temporary and portable buildings 25 years Roof 20 years HV AC (heating, ventilation, air conditioning) 20 years Electrical 20 years Plumbing 20 vears Sprinkler svstem 20 years Security and fire alarm system 10 years Cabling 10 years Floor covering other than carpet 15 years Carpeting 7 vears Interior construction 15 years Interior renovation 10 years Elevators 20 years Eauinment machinerv. and vehicles Athletic equipment 10 years Audio visual equipment 6 years Business machines and office equipment 7 years Telecommunications equipment 10 years Computer hardware and software 4 vears Fire Deparhnent equipment 10 years Furniture and fixtures, exe! uding structural 10 years components of a building Grounds equipment (mowers, tractors, bobcats) 10 years Kitchen equipmcnt (appliances) 10 years Lab equipment 10 years Law enforcement equipment 10 years Machinery, tools and other equipment 5 vears Outdoor equipment (playgrounds, scoreboards) I 5 years Custodial equipment 10 vears Photocopiers 5 years Cars, light general purpose trucks (actual weight 7 years less than 13,000 pounds) Heavy general purpose truck and equipment e.g" 9 years front loaders, graders (actual weight greater than 13,000 pounds) Firefighting trucks 20 years . Infrastructure Roads, streets, curb and gutter 30 years Parking lots 15 years Sidewalks 20 years Water, sanitary sewer, storm sewer systems 50 years Bridges 30 years \\Earth\Finance\Conununity Services Director\Capital and General Expenditure Policy Draft #l.doc . 10 .. . . . , , ~ EN HILLS MEMORANDUM DATE: Agenda Item 2.F. December 10, 2003 TO: Mayor and Council Michelle Wolfe, City Administrator c; FROM: Aaron Parrish, Director of Community Development! Asst. City Admin. SUBJECT: Transportation Issnes: Follow np on Hamline Avenne, Highway 96/Highway 10 and Lexington Avenne ENCLOSURES: J. Hamline Avenne Signal Exhibit 2. Hamline Avenne Sidewalk Exhibit 3. Highway 96 / Highway 10 Exhibit Overview Several transportation issues have been brought forth in the past few months. Some of the specific issues are outlined below, Hamline Avenue A number of concerns regarding Hamline Avenue have been brought forth recently at the neighborhood meetings and during Public lnquiries at regularly scheduled Council Meetings, Most of the concern pertains to local access to Hamline Avenue during the AM peak hour. In addition, residents have expressed concern with issues related to pedestrian safety and trail/sidewalk functionality. Based on these concerns, staff has researched and/or identified the following potential solutions: >- Install a traffic light to enhance local access - One option to enhance local access to Hamline Avenue would be to install a traffic light. Unfortunately, placing a traffic light on Hamline Avenue is complicated by the fact that no existing streets line up. As a result, any new light would result in a three legged intersection. However, staff and the City Engineer have identified one option that might be feasible. The potential option is outlined in Enclosure 1: Hamline Avenue Signal Exhibit. This proposal would contemplate relocating the Arden View Drive / Arden View Court access ; Memo to Mayor and Council December 10, 2003 Page 2 . to the Arden View Townhome Development to the south to line up with Amble Road on the east side of Ham line. By relocating this access point, you would be able to have a full service intersection that serves neighborhoods on both sides of Ham line. Based on a very preliminary review, it does not appear as if this project would meet the criteria/warrants for the establishment of signal. As a result, for this project to proceed the City would need to finance it. The preliminary cost estimate for the project is $480,000. A significant component of the project would be eligible for state MSA construction fund reimbursement. )> Construct a sidewalk to enhance pedestrian safety - Intermittently residents request that a trail be placed on the east side of Ham line Avenue. Currently there is a sidewalk on the west side of Hamline. While the right-of-way on the east side is tight, it could accommodate a sidewalk. Howeyer, there would be a need for retaining walls and tree removal. Over the years, residents along Hamline have planted trees in the right-of-way that would need to be removed should a sidewalk be constructed. The potential segment would run from north of Indian Oaks Circle (near the entrance to the Cummings Park trail access) to the new trail at Highway 96, This would complete loop going north on Hamline, east on Highway 96, south on Lexington, through Cummings Park back to Hamline Avenue. This is further outlined on Enclosure 2: Hamline Avenue Sidewalk . Exhibit. The project would cost $348,000 and be eligible for partial state aid construction fund reimbursement. )> Flashing Pedestrian Signal to enhance pedestrian safety - Currently there is a crosswalk at Indian Oaks Circle that connects the Cummings Park and Floral Park trail segments together. It was suggested that flashing pedestrian signal be considered. This is similar tp what Bethel has done to connect its main campus with the Ona Orth Athletic Complex. These can be hardwired or run off of solar energy. The estimated cost for this is approximately $50,000. If the Council is so inclined, staff can be directed to pursue all, some, or none of the projects outlined above, At this point, none of the projects are being presented as a recommendation by staff, rather, they are solutions to previously identified problems offered for the Council's benefit. Since the information developed is very conceptual at this point and we have not had the benefit of the Council's input, contact has not been made with either of the Townhome Associations or other interested parties. Highway 96 and Highway 10 As a follow up to some past discussions on the 10/96 issue and the joint Arden Hills / New Brighton City Council meeting, staff wanted to get some feedback and/or direction from the Council. At this point, it appears that both MNDOT and the County would like to pursue grade separation of the intersection. The City Engineer has prepared an exhibit to help facilitate the Council discussion. This is attached as Enclosure 3: Highway 96 / Highway 10 Exhibit. While there are many facets ofthe exhibit to consider, the Council will note the following: . . Memo to Mayor and Council December 10, 2003 Page 3 );> A potential north/south TCAAP access is included that would ultimatcly linc up with a new signalized entrance to North Heights. );> For discussion purposes, this exhibit includcs an intcrchange accessing the TCAAP property and an extension of West Round Lake Road through the Arden Manor Manufactured Home Park. A frontage road for Scherer Brothers and the Big 10 is also included. While a concerted effort was made to minimize the impact to the manufactured home park, this design would require relocation of approximately 80 manufactured homes, the park office, six single family residential homes along Highway 10, and the existing city park. There are currently approximately 300 homes in the park. Based on previous reconstruction scenarios, it was anticipated that approximately six manufactured homes and the six single family homes would need to be acquired. While the implications of this design are significant, there are limited options for placing an interchange on Highway 10 for the TCAAP property. The advantages to this approach include: . J. 2. 3. 4. 5. 6, The extension of West Round Lake Road also provides another opportunity to access 1-35'- If some type interchange to Highway 10 is not established, traffic for Hamline and Lexington Avenues will increase as a result of the additional TCAAP traffic, A parcel of property for additional development will be made available. Additional pedestrian and vehicle linkages better connecting this section of Arden Hills. Better access for commercial uses along Highway 10, Improvement to the transportation system. While more detailed analysis would identify additional advantages and disadvantages of this approach, it will be helpful to have the Council's preliminary reactions to determine if the concept should be explored further, or allemative concepts should be explored. To help define the City's policy relatiye to the above issues, staff would present the following discussion questions for Council's consideration: I. Given the stated preference by MNDOT and the County for grade separation at Highway 96 and Highway 10, under whal scenario, if any, is the Council comfortable with this concept? 2. Is the extension of West Round Lake Road and the interchange to serve the TCAAP property on Highway 10 a concept worth pursuing further? . Memo to Mayor and Council December 10, 2003 Page 4 Lexington Avenue Based on the neighborhood meeting that occurred earlier in December, staff would like to provide a brief update and address any questions/comments that the Council might have. Requested Action 1. Provided for discussion. \\Earth\Planning\Misc Files\Transportation\12-1 0-03 Memo to Council- Transportation Issues.doc . . . . Enclosure #1: Hamline Avenue Signal Exhibit . . L I I I I -'-----,- I I~- ~ ~ V / --\ \r / ,,( ( \ /, / ". /' --- / . .~~~ \ "" \ ~- '\ \ \ \ \ \ I 'I I I! I ,I i III? iI/I' Jill rr;--II--l I ,/;/,11 ' ' " I I I I Ii, , j' ,_ I I I I / I :I L L I I I 1/ II eel ~~----" -__!-/ ' / J> , " / /' --TI ! / I ,I ""~/~'m' i'''' ~,I,I REMOVE CURB YCUJ'TER' Il4t~R22 / ,i// R2(l 1122 _ -~I~~[glJ~~~ SIC AL ./ E-------j--,oo- 11(1/ "/.'....... ~ ----~ I -~I--- - ... ~'- 1120' 12' --- /f / "~'I en ,/, /, P ipgSED TRAFfiC, SIGr>.AL'. h, t I /~f / REMOVE S'DEW^LK - PR0P()"FD rRA~fIC ';I(;~L'~ :; // REMOVE CURB & GUTTER I i I /il I I ~ II I i! I! I' 'I """', ~ "'~ /~--r-- ~- I I-T :-/-1 I I I I-,LJ_I HAMlINE AVENUE SIGNAL AT AMBLE DRIVE COST ESTIMATE 1225.000 190,000 65,000 SIGNAL COST ROADWA Y COST ENGINEERING/ADMIN TOTAL PROJECT COST I 'to ~ ~- $480,000 * NO ROW OR EASEMENTS INCLUDED WITH COSTS -,----- I I L I I I _1_ . DR:.VL - / ,/\/ \ A'/\\ \ -',\ <\~) /\ t //\ ./'1 ~///' I ~-- I I \ \ I I \ \ \ \ , \ 1 ; \ \ /~~~--- ; \ \ 1./ I , \ c' o 10 2D <u../\ :::- IN,,<,"". \ . ~ CITY OF ARDEN HILLS URS HAt.lUN( /l,YENUE &: AMBlL DRIVE --A~HILLS POTENTIAL INTERSECTION IIIlPROY(MENTS .J L_ . Enclosure #2: Hamline Avenue Sidewalk Exhibit . . 1- HWY 96 t 311~ ~ . I:! ,,~ . IJJ i!~ 5;1~ W. \..."'\"..( OR z 10 8 (.l ~ II, ,R w 000 0 f- 000 0 0 <c 000 0 w 0> roA66 a:5 0 c= "''''"' '" :::> Vl " n ~ w ......... U f- ~ Vl f- 0 Z U f- W Vl f- 0> " 0 Vl W ~ uz 0 Vl <c ~'" u <c w " :::> w f-<cD f- W Z 0 VlZ<c u 0' w u; 00'-.... w OVl > ()Vi~ " <c w 0 "f- NURSERY HILL LN. 0 ::LDll:: '" OVl w U; ~Zw "- 0'8 Z <(-w ::J "rz ~ f- <( Or 0> Vl wVl- f- 0<(0 Zf- <( <( _~Z D .3' r w VlC-W f- . c;:J AJ;IBITnRO:- MO<f- L - - ~WM30'S lV'lN3{od---j ~, O~~^3ln08 - n 1 H_ f - - - WYNCREST eTe COLLEEN AVE. I , 11'5 !~ ,~ ~J!~ ~~ ffi~ II I .=!:Q I' <" ~~ ~@ ~~~I tlti~ o~~ ~ .......:(() <I: ~~5 ~ zt:]:r: ::; ~8""'. ~ NOlAN OAKS elR. Uo.. ,:1: " " < " otJ\f^31n08 [' t ~_l~M3cj,S 9NIlSIX:JJ-;;::;- ., I Mf)H-- n -1- " < " ~ . J w > <( w Z ::J 0> <( r -T--- J I i , , ~ <i' 0' f-~ w~ Z~ ::JW 0> <( r ~~ jliil IP~! iJu B w ::> z w > <( W z ::J 0> <( r c- o z o c= u W if> if> if> o 0' U ~ <( u n: >- f- ~"p'q" ',,'UI 'O"""H\5110IMxl\<;OO'<;6,nL06I."\11~";:]~'\'" (go,>,) :,~~N ,llJ "S"l ",dtn; roo~ 'OL ""0 ',..YC l()1d L .J , ,. . Enclosure #3: Highway 96 / Highway 10 Exhibit . . . , . . .t. 't"" -'-~ " I. ,II ~I '1..j II w S ~~ <~ <w ~o .....u ~~ ~~ ~~ ~~ Uz "0 6-~ ~~ >0 ~~ ~~ 13~ I~ o z ~ o ~ i L.:::.", ~ !- ~-cf~ I n~~'y . ;::~ \~\, ''\~~ '--_.~-tt_~_<~_ - II' ~..~ ~ -- . . . . ~ ~HILLS MEMORANDUM DATE: December 10, 2003 Agenda Item 2.G. TO: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Director of Community Development! Ass!. City Admin. (2) FROM: SUBJECT: I-35W Corridor Coalition Membership ENCLOSURES: I. Most Recent Housing Resource Center Monthly Report 2. Select Information from the 1-35W Corridor Coalition Website 3, I-35W Corridor Coalition Work Plan 4. Community Development Directors Strengths, Weaknesses, Opportunities, and Threats Assessment 5. I-35W Corridor Coalition Housing and Redevelopment Authority Background Information 6. Subregional Growth Study Implementation Strategies Overview At the December sth, 2003 Council Meeting, Council directed staff to come back with some additional information regarding the 1-35W Corridor Coalition, To help the Council make a better assessment of the membership, staff has included the following information for the Council's review: 1. The Most Recent Housing Resource Center Monthly Report - Since we have been a member, the HRC has had liS contacts with Arden Hills residents 2. Select Information from the I-35W Corridor Coalition Website - This provides a basic introduction to the Coalition as well as the Coalition's vision and core values. 3. 1-35W Corridor Coalition Work Plan - This outlines the Coalitions Work Plan for the next few years. Given the decreased funding for the organization, particularly outside grants, the second page of the Work Plan outlines specific elements of the Work Plan that will be implemented with different funding scenarios. 4. Community Development Directors Strengths, Weaknesses, Opportunities, and Threats Assessment - Earlier in the year the Community Development Committee went through a process to identify strengths, weaknesses, opportunities, and threats for the I-35W Corridor Coalition both as an organization and sub-region. The document was Memo to Mayor and Council December 10, 2003 Page 2 . subsequently approved by the I-35W Board of Directors and used to prioritize the Work Plan. 5. I-35W Corridor Coalition Housing and Redevelopment Authority Background Information - At the meeting on Monday the Council inquired about the Coalition's HRA proposal/legislation that was introduced last legislative session. This is an opt in program for member communities, so Arden Hills would have had discretion on whether our not to participate in the Coalition HRA and corresponding HRA levy. 6, Subregional Growth Study Implementation Strategies - This memo was presented at the most recent Community Development Committee meeting as a possible step toward implementation components of the Work Plan. The Subregional Growth Study was a multi-year, multi-phase effort aimed at evaluating subregional growth trends over a thirty year period of time. This particular proposal contemplates smart growth audits of zoning codes and comprehensive plans within Coalition communities, In addition to supplementary information, the Council requested that staff outline the tangible and intangible benefits of participating in the organization. From staff s perspective, I would offer the following: . TanKible Benefits Intamdble Benefits ~ GIS support ~ Coordination and collaboration with ./ Technical support adjacent communities at both the elected ./ Data Warehouse with all communities data readily official and staffIevels available ./ Providing Arden Hills specific data from Ramsey County a~greJ!:ate data ~ Arden Hills specific demographic data ~ Community specific project support (Ex. provided by Excensus Postal Distribution Center Resolution etc ) ~ Construction consultation and related ~ Collaboration and coordination on land services provided by the Housing Resource use, transportation, housing, and related Center planning issues ~ Joint marketing efforts (Ex. Twin Cities ~ Access to grants and other external Business insert) resources that Arden Hills is unlikely to receive on its own Feel free to contact me ifthere is any additional information that would be beneficial. Requested Action I. 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"" I~ ~ .- '" .. ,.; r- O!. co '" M OJ x t o 0- (J) 0:: . o ::;; ~ j" c " " .d: .... co "! .... M en ai ~ .... g. I- . Enclosure #2: Select Information from the 1-35W Corridor Coalition Website . . W!:~~~~:2!.,!!~~g,?,:~:!~~ Return to the Home Paoe North Metro 1-35W Corridor Coalition llltr,Qdu_gioQ Vj~iQn Slatement Financial aQdln.:cf<iDd Contributors Consultants Introduction The North Melro 1-35W Corridor Coalition is comprised of seven cities who, through a joint powers agreement, have created a unique, collaborative effort to address transportation, housing, economic development, and land use issues throughout the member cities but especially along the north metro 1-35W Interstate corridor, minor arterials (County Roads), and community collector streets that connect the communities, The seven communities are Arden Hills, Blaine, Circle Pines, Mounds View, New Brighton, Roseville, and Shoreview. Together the cities encompass 83 square miles, a population of over 160,000 and include 60,000 households, 4,500 businesses, and 99,000 jobs, ,... The goal of the Coalition is to develop a subregional set of policies and strategies which improve the quality of life for residents, balance housing demand with job creation, enhance the economic climate and sustain the environmental and recrealional resources throughout the communities, consistent with the Metropolitan Council Blueprint. The initial focus of the Coalition was to create a comprehensive and uniform database and geographic information system (GIS) related to land use, socio-demographics, housing, transportation. In 2000 and 2001 the Coalition identified opportunities where the communilies working togelher couid formulate and implement programs to address mulual concerns, Examples of such activities include combined efforts to coordinate land use issues along community borders, promote economic development, address housing maintenance, improve transportation, and promote increased transit. The Coalition has also reached out to involve other community entities such as school districts and counties, to participate in specific programs that impact their interests as well as the Coalition's, As part of the 1998 mandatory planning program, Ihe Coalition furnished database and GIS information for use (and comparison) by each city during . . . . preparation of 1998 plan amendmenls, By the end of 1998, information on existing land use, future land use, zoning, population and housing census, and transportation issues analysis was also completed by the Coalition. During 2000 the COalition completed Phase One of the Build-Out Study, including Ihree scenarios of growth and transportation through the year 2020. The final set of scenarios is named "Build-Out Scenarios 2,5", This scenario identifies peak populations, housing and lraffic demands Ihrough 2020. In Roseville, the implications of this growth study are a stronger emphasis on creating jobs and housing around the "suburban activity center" including the commercial and industrial areas with Planning Districts 9 and 10. The Coalition has completed details for traffic capacity studies along the 1-35W Corridor and the minor arterials, especially the north souIh links through the communities By agreeing to contract with the Housing Resource Center, the Coalition also began implementation of a housing policy 10 preserve the existing housing stock as the most affordable housing available in the near future; match jobs with existing housing; and encourage re-inveslment in the housing stock and neighborhoods. . By 2003, the Coalition will have completed and annually updaled policies and strategies on exisling land use, future land use, zoning, environmental and recreation connections, population and housing census, transportation issues analysis and capacity studies, an economic development profile of employers, labor shed analysis, and contamination clean up. These analysis, policies and strategies will be compared and coordinated with Metropolitan Council and State projections and plans for expansion and redevelopment of regional infrastructure, Financial and In-Kind Contributors Minnesota State Leaislature Minnesota Departmeot of Trade and Economic Development Minneso.ta Department of Transportation The McKniaht Foundation MetroGI;:> Ramsev County Anoka Courlty Metropolitan Council UniversiJyof Minnesota Center for Transportatign.;:;JIJdJe,s, Consultants University Qtfy1innesota Desian Center for American Urban Landscape - Proiect Coordination Excensus - Demographics PlanSiahl- GIS Consulting (1997-2001) SRF Consultina Group - Transportation Fred Dock/Mever Moh!'dgeJ; - Transportation . HousinaResource Center™ The North Metro 1-35W Corridor Coalition communities along with the Cities of Coon Rapids and North SI. Paul have contracted with the Greater Metropolitan Housing Corporation (GMHC) to provide the services of its HousingResource CenterTM to residents of Arden Hills, Circle Pines, Coon Rapids, Mounds View, New Brighton, North 51. Paul, Roseville and Shoreview free of charge, Back to Top .1-35W Corridor Coalition </ ..' A pl~lll1il'lllll.lld IJellelopmem colklixlraliCln btnong lilt! 35WCO/1tdoJ' CItie.$. :,; . Coalition Vision Statement The N,M, 1-35W Corridor Coalition adopts the statements following as representing its position with respect to: Vision Core Vglwes Intentions Commitments Next Steps On-Goino Criteria To act together in new ways: providing leadership for better outcomes for people and the development of innovative options for effective municipal government. Return to the Home Page We agree to support these values and standards. . As aC;()alition our intentions are to: Hold shared regional goals, outcomes and principles Be committed to exploring new ideas/concepts -to think differently Achieve more/better results togelher than we could alone Act from a win/win position - no individual municipal loss or disproportionnate costs when members make decisions that fulfil our values Maintain individual municipal autonomy Ensure improved transportation and other mutual benefits Save money for member citizens Not create another level of governmenUbureaucracy Backto top of Pace As Individual mernbgrs9ur commitment is to: Open communication about development opportunities Explore commonalities ralher than differences Think beyond municipal boundaries Innovalive opportunities Make decisions in the context of mutual and long-term benefits (one does not benefil at the expense of the others) Seek and support solutions gained through leadership and cooperation and not Ihrough regulation/coercion or force Identify and act strategically in areas where minor changes allow $ to be used on a new focus (leverage points) . . Position ourselves to continually expiore new partnerships Focus on new solutions from multiple perspectives - not exclusively "projects" Seek tangible impact (outcomes) Use liveable communities, thoughtful, coordinated growth values based on logical, reasonable relationships Sample efforts forJQe~ort term: Based on our conversation and values, we have the following suggestions and/or expectations for the Community Development Directors work and next step, . . Marketing/promotion of the region . Standardized zoning code and implementaion . "Define" quality building/development standards we will voluntarily implement . GIS - full implementation and maintenance . Some transportation action/achievement in the mix . Seek sub-regional significance - by direct benefit or learning opportunity . Develop generalized goals (framework regarding achieving outcomes) such as jobs, housing, transportation, environment, amenities etc.) . Expanded funding sources - both by project and generally . Visible success for other council members and citizens to see (Some outcome) . A mix, pallet, platform, package or set of actions/goals - i.e. not just one or two "projects" . Group of initiatives that represenl the "top priorities" I.e,: major transportation and minor arterial improvements, housing, telecommunications, financing/funding, marketing communication/education efforts between Coalition and olher key groups - councils, citizens, counties, schools etc, Bac.!sJo top of Page Onqoinq Crile[i9~ The following are areas for consideration when looking at ongoing selection of projects/programs for Coalition action, . . Identification and solution to specific sub-regional problems or achievement of specific goals . Evaluation and feedback process including impact on member cities . Decision-making process . Staffing resources and structure . Timing and phasing (opportunity) . Accountability and performance measures . Funding resources . Communication plan . Intergovernmental relations . Local Relations with councils, citizens, other commissions and other local staff . Technical Assistance or training needs . R & D formally incorporated into effort/project . Studies, research or additional information needed . Coalition Board & committee role . Adopted by the North Metro 1-35W Corridor Coalition Board November 29, 2000 Drafted by: Joseph 0, Strauss, Vice President - Administrator Back to taD of Daqe . . . Enclosure #3: 1.35W Corridor Coalition Work Plan . . 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PROJECT: I CITY PLANNING LOCATION: I Each City PROJECT DESCRIPTION: Each City Comprehensive Plan and Zoning Code needs to be reviewed for consistency with the design principles, standards, criteria and concepts developed in the Coalition Build Out study. Subsequently, each City must adopt necessary changes in their Comprehensive Plans and Zoning Codes according to prescribed procedures. The final phase of this project will lead to submittal of coordinated plans to the Metro Council. COALITION OVERSIGHT: I Community Development Committee PROJECT LEADERS: ) CITY CITY LEADER Arden Hills Aaron Parrish Blaine Bryan Shafer Circle Pines Chandra Peterson Mounds View Jim Ericson (L) New Brighton Kevin Locke Roseville Dennis Welsch Shoreview Torn Simonson . PROJECT SUPPORT: SUPPORT GROUP SUPPORT GROUP LEADER UM Design Center Carol Swenson CRP, Inc. Bob Benke Metro Council PROJECT OBJECTIVES: I. Update each City Comprehensive Plan and Zoning Code so that it is "Scenario Ready" for reviewing and processing of Community Projects using principles outlined in the Coalition's Build Out Study. 2. Share costs and effort, 3. Provide technical and administrative support as needed by the member Cities. 4. Provide the base documentation for a coordinated Comprehensive Plan submittal to the Metro litan Council when the next u date c cle occurs in 2007. . I (e f~ . DESIRED OUTCOMES: 1. Citizens will have a voice in creating their future community 2. Cities will be able to provide guidance to potential investors in their communities 3. Developers will have a consistent and complete understanding of expectations. 4. City costs will be lower and processing easier. 5. Revisions and updates of Comprehensive Plans will be more efficient. PROJECT TASKS: PROJECT TASKIPHASEI TARGET DATE Work Plan Pronosal 6/15/2002 Suooort Services in place 7/01/2002 Comolete reviews of City Plans & Codes 8/30/2002 Review outcomes with City Staff & P1anning Commissions 11101/2002 Complete all City processes 7/01/2003 SHORT TERM ACTIONS NEEDED: ACTIONI ISSUE ASSIGNED PERSON Determine Suoport Service Needs EricsonlBenke/Swenson Work Plan Prooosal for CDC & Board Aooroval EricsonlBenke/Swenson PROJECT CHAMPION: PHONE NUMBER: EMAIL ADDRESS: FAX NUMBER: May 9, 2002 C :\My Documents\!- 35W\ActionPlans02lCoalitionProjectDescriptionslCITY PLANNING ,doc 2 NM 1-35W CORRIDOR COALITION . PROJECT: I CORRIDOR LIFE CYCLE HOUSING PLAN LOCATION: I Corridor Wide PROJECT DESCRIPTION: Additional work is needed to more fully determine the types and costs of new housing that should be targeted for inclusion in future development projects within the Corridor. Also, current activities aimed at reinvestment in current housing stocks need to be maintained and expanded. This project will develop additional advice and means for ensuring that desired and ap ro riate su plies oflife c de housing 0 tions are available to Corridor residents. COALITION OVERSIGHT: I Housing Team PROJECT LEADERS: () CITY CITY LEADER (L= Group Leader) Arden Hills Aaron Parrish Blaine Katherine Gove Circle Pines Chandra Peterson Mounds View Jim Ericson! Jeremiah New Brighton Patrick Boylan (L) Roseville Dennis Welsch! Cathy Bennett Shoreview Tom Simonson Ramsey County MaryLou Egan Anoka County Susan Speakland Metropolitan Council Cristy Stark . PROJECT SUPPORT: SUPPORT GROUP SUPPORT GROUP LEADER UM Design Center Carol Swenson CRP, Inc. Bob Benke Excensus, LLC John Carpenter GMHC Jennifer Bergman Consultant Nancy Reeves . I ce PROJECT OBJECTIVES: 1. Provide technical and administrative support as needed by the member Cities. 2. Provide housing type and cost advice to member Cities. 3. Develop additional opportunities to support existing housing stock reinvestment. 4. Determine the feasibility and need for a Coalition Housing Resource Authority DESIRED OUTCOMES: 1. Future residents will enjoy a full range of housing choices that are close to work sites, education, shopping, entertainment, culture, civic and recreational opportunities. 2. Cities will be able to provide guidance to potential investors in their communities 3. Developers will have a consistent and complete understanding of expectations. 4. Corridor demographics are "Healthv". PROJECT TASKS: {A \~ PROJECT TASKlPHASE/ TARGET DATE Analvze Scenario 2.5 Housing Issues 6/15/2002 Housing Plan Development Strategy 7/15/2002 Funding & Affurdability Strategies Ongoing Housing Maintenance Code 10/30/2002 Manufuctured Housing Strategy 12/30/2002 Housing Redevelopment Authoritv 10/15/2002 MonitorlEngage with State & Regional Policy Process Ongoinl! SHORT TERM ACTIONS NEEDED: ACTION/ ISSUE ASSIGNED PERSON Scenario 2.5/Housing Workshop Bovlan/Benke/Swenson Prepare Work Plan Proposal for CDC Aoproval BoylanlBenke/Swenson PROJECT CHAMPION: PHONE NUMBER: EMAIL ADDRESS: FAX NUMBER: '. May 29, 2002 C :\My Documents\!- 35W\ActionPIans02\CoalitionProjectDescriptions\HOlIsingPlan.doc 2 NM 1-35W CORRIDOR COALITION . PROJECT: \ CORRIDOR WORKFORCE PLAN LOCATION: I Corridor Wide PROJECT DESCRIPTION: Results of the DTED sponsored study of underemployment in the Coalition communities demonstrated that there are significant numbers of workers looking for improvements in their employment situation. At the same time, employers are looking for qualified new workers. This project will address the opportunities to provide the skill upgrading needed by workers, the opportunity to find employment closer to their homes, and for employers to find capable workers. COALITION OVERSIGHT: I Marketing & Economic Team PROJECT LEADERS: t. \.. ) CITY LEADER (L= Group Leader) Arden Hills Aaron Parrish Blaine Bryan Schafer Circle Pines Chandra Peterson Mounds View Jim Ericson New Brighton David Black! Kevin Locke RoseviIIe Cathy Bennett Shoreview Tom Simonson Ramsey County TBD . PROJECT SUPPORT: SUPPORT GROUP SUPPORT GROUP LEADER UM Design Center Carol Swenson CRP, Inc. Bob Benke Excensus, LLC John Carpenter Metropolitan Council TBD NB/MV Chamber of Commerce James Witkowski Anoka Countv TBD Higher Ed. Institutions TBD . 1 :e PROJECT OBJECTIVES: 1. Coordinate provision of focused training opportunities for workers 2. Develop efficient means of matching available workers living in the Coalition communities with job opportunities with Coalition area businesses. 3. Provide technical and administrative suoport as needed by the member Cities. DESIRED OUTCOMES: I. Future residents will enjoy employment choices that are close to home, offer challenging work, and provide acceptable wages. 2. Cities will be able to provide guidance on workforce availability to potential investors in their communities. 3. Current businesses will have immediate access to a capable, talented and committed workforce. PROJECT SCHEDULE: (- PROJECT T ASKlPHASEI TARGET DATE Work Plan Prooosal 5/15/2002 Contract for Suooort in Place (?) 6/15/2002 Comolete technical research and analysis 7/30/2002 Present results to Committee, CDC & Coalition Board 8/30/2002 Initiate Collaborative Program 7/2003 SHORT TERM ACTIONS NEEDED: ACTION/ ISSUE ASSIGNED PERSON Initiate Committee Oversight Joseph Strauss Determine Support Service Needs Bob Benke, Carol Swenson Preoare Work Plan Prooosal for Approval Bob Benke, Carol Swenson Establish Liaison with Higher Ed. Institutions TBD , PROJECT CHAMPION: PHONE NUMBER: Matt Fulton, City of New Bril!:hton 651-638-2041 EMAlL ADDRESS: FAX NUMBER: mfultolal,ci.new-briahton.mn.us 651-638-2044 May 29, 2002 . C:\My Documents\l-35W\ActionPIans02\CoalitionProjectDescriptions\ WorkforcePlandoc 2 ,c.. ') NM 1-35W CORRIDOR COALITION . PROJECT: I CORRIDOR MARKETING PLAN LOCATION: I Corridor Wide PROJECT DESCRIPTION: The Community Development projects planned within the Corridor Cities will provide opportunities to apply the growth management concepts and principles developed and expressed in the Scenario 2.5 Plan. These projects will come on-line at different time with different development partners. The potential for growth and success will require an aggressive effort to attract investors to the Corridor. Acting together, individual efforts within Cities can be leveraged to greater mutual benefit. This project will develop and initiate a joint marketing strategy that marshals the full strength of all cities to communicate opportunities to potential investors. COALITION OVERSIGHT: I Marketing & Economic Team PROJECT LEADERS: () CITY LEADER (L= Group Leader) Arden Hills Aaron Parrish Blaine Curt Larson (L) Circle Pines Chandra Peterson Mounds View Jim Ericson! Aaron Backman New Brighton David Black Roseville Cathy Bennett Shoreview Tom Simonson Ramsey County TBD Anoka County Kate Garwood . PROJECT SUPPORT: SUPPORT GROUP SUPPORT GROUP LEADER CRP, Inc. Bob Benke/ Shannon Strauss DCAUL Carol Swenson Excensus,LLc John Caroenter . 1 . {~ , , . PROJECT OBJECTIVES: 1. Identify key strengths of the Corridor relative to development attraction. 2. Identify the primary business sectors that fit the character of the Corridor communities, growth goals, and work force characteristics. 3. Develop a strategic marketing plan that communicates the Coalition's message to key tan!et audiences. DESIRED OUTCOMES: 1. Potential development partners are aware of the opportunities within the Coalition cities. 2. Increased awareness will facilitate timely presentation of quality development projects consistent with Scenario 2.5 concepts and criteria. 3. The ultimate implementation of Scenario 2.5 growth goals will result in a more livable communitv of communities that would otherwise have haDDened. PROJECT SCHEDULE: PROJECT T ASK/PHASE Work Plan Pro sa! Contract for Su rt in Place (?) Co lete preliminary technical research and anal sis Present results to Committee, CDC & Coalition Board Initiate Collaborative Plannin Pro SHORT TERM ACTIONS NEEDED: TARGET DATE 6/15/2002 7/15/2002 8/3012002 9/3012002 712003 ACTIONI ISSUE ASSIGNED PERSON Initiate Committee Oversight Joseph Strauss Determine Support Service Needs Bob Benke, &? Prepare Work Plan Proposal for Aoproval Bob Benke, &? PROJECT CHAMPION: PHONE NUMBER: EMAIL ADDRESS: FAX NUMBER: May 29, 2002 C :\My Documents\! - 35 W\ActionPlans02\CoalitionProjectDescriptions\MarketingPIan.doc 2 PROJECT: NM I-35W CORRIDOR COALITION I STRATEGIC REGIONAL HIGHWAY SYSTEM PLAN LOCATION: I Corridor Wide PRO.JECT DESCRIPTION: . Traffic forecast analyses and the modeling of arterial traffic impact benefits from Scenario 2.5 provide the information needed to determine the appropriate ultimate capacity and configuration of the Corridor segments of the regional interstate freeways and trunk highways. This project will further determine the scope, cost and strategic timing of improvements to that system, and, provide a strategy for gaining early implementation of hi h riority rojects. COALITION OVERSIGHT: I Transportation Team PROJECT LEADERS: CITY LEADER (L= Group Leader) Arden Hills Aaron Parrish Blaine Chuck Lenthe (L) Circle Pines Chandra Peterson Mounds View Greg Lee New Brighton Kevin Locke Roseville Duane Schwartz Shoreview Mark Mahoney Ramsey County Tim Mayasich MN/DOT Metro Division Frank Pafko/ Brian Isaacson Metropolitan Council Connie Kozlak/ Ann Braden Metro Transit Cyndi Harper Anoka County Kate Garwood . PRO.JECT SUPPORT: SUPPORT GROUP SUPPORT GROUP LEADER CRP, Inc. Bob Benke DCAUL Carol Swenson Excensus, LLC John Carpenter Consultant TBD . I~ {A, \,-~ . PROJECT OBJECTIVES: 1. Reach regional consensus on the ultimate configuration and capacity of the interstate and trunk highway network within the Coalition communities. 2. Develop schedules and preliminary cost estimates for strategic projects. 3. Establish a regional framework for arterial network and transit service system plans. 4. Provide technical and administrative support as needed by the member Cities. DESIRED OUTCOMES: 1. Consensus on the regional transportation infrastructure design and capacity will facilitate development of compatible land use investments. 2. Consensus on the regional transportation infrastructure design and capacity will facilitate an expedited planning and approval process. 3. Needed facilities will be available in a timely, dependable, logical, efficient and cost effective series of nroiects. PROJECT SCHEDULE: PROJECT T ASKlPHASE/ TARGET DATE Work Plan Prooosal 6/15/2002 Contract for SUDPOrt in Place (?) 7/15/2002 Complete preliminary technical research and analvsis 8/3012002 Present results to Committee, CDC & Coalition Board 9/30/2002 Initiate Collaborative Planning Program 12/2002 SHORT TERM ACTIONS NEEDED: ACTION/ ISSUE ASSIGNED PERSON Initiate Committee Oversil!ht Joseuh Strauss Determine Suuoort Service Needs Bob Benke, Carol Swenson Prepare Work Plan Prooosal for Auuroval Bob Benke, Carol Swenson PROJECT CHAMPION: PHONE NUMBER: EMAIL ADDRESS: FAX NUMBER: May 6, 2002 C:lMy Documents\! -35W\ActionPIans02\CoalitionProjectDescriptions\Regionalhighwayplan.doc 2 NM 1-35W CORRIDOR COALITION . STRATEGIC SUB-REGIONAL ARTERIAL STREET SYSTEM PLAN PROJECT: LOCATION: I Corridor Wide PROJECT DESCRIPTION: Traffic forecast analyses and the modeling of arterial traffic impact benefits from Scenario 2.5 provide the information needed to determine the need for changes and additions to the sub-regional arterial street network that will provide essential mobility capacity. This project will further determine the scope, cost and strategic timing of improvements to that system, and, provide a strategy for gainin!! early implementation of high priority orojects. COALITION OVERSIGHT: I Transportation Team PROJECT LEADERS: CITY LEADER (L= Group Leader) Arden Hills Aaron Parrish Blaine Chuck Lenthe Circle Pines Chandra Peterson Mounds View Greg Lee New Brighton Les Proper Roseville Duane Schwartz! Debra Bloom Shoreview Mark Mahoney Ramsey County Tim Mayasich MN/DOT Metro Division State Aid Bob Brown Metropolitan Council Ann Braden! Don Koski Metro Transit Cyndi Harper Anoka County TBD . PROJECT SUPPORT: SUPPORT GROUP SUPPORT GROUP LEADER CRP, Inc. Bob Benke DCAUL Carol Swenson Excensus, LLC John Carpenter . 1 r_ (~ . PROJECT OBJECTIVES: I. Reach consensus on the candidate transit service improvements needed to support community activities within the Coalition cities. 2. Deyelop schedules and preliminary cost estimates for strategic projects. 3. Provide technical and administrative support as needed by the member Cities. DESIRED OUTCOMES: I. Consensus on the Corridor transit service design and capacity needs will facilitate development of compatible land use investments. 2. Consensus on the Corridor transit service design and capacity will facilitate an expedited planning and funding process. 3. Needed services will be available in a timely, dependable, logical, efficient and cost effective series of improvements that support Scenario 2.5 implementation. PROJECT SCHEDULE: PROJECT T ASK/PHASE TARGET DATE Work Plan Proposal 6/15/2002 Contract for Support in Place (?) 8/15/2002 Complete preliminary technical research and analysis 9/30/2002 Present results to Committee, CDC & Coalition Board ll/30/2002 Secure Metro Council Approvals Initiate Collaborative Planning Program 12/2003 SHORT TERM ACTIONS NEEDED: ACTION! ISSUE ASSIGNED PERSON Initiate Committee Oversight Joseph Strauss Determine Support Service Needs Bob Benke, &? Prepare Work Plan Proposal for Approval Bob Benke, &? PROJECT CHAMPION: PHONE NUMBER: EMAIL ADDRESS: FAX NUMBER: May 6, 2002 C :\My Documents\!. 35 W\ActionPlans02\CoalitionProjectDescriptions\ Transitserviceplan .doc 2 NM I-35W CORRIDOR COALITION . \ STRATEGIC SUB-REGIONAL TRANSIT SYSTEM SERVICE PLAN PROJECT: LOCATION: I Corridor Wide PROJECT DESCRIPTION: Anticipated investments in the regional interstate and trunk highway system, along with improvements to the County and City arterial streets networks will not provide sufficient sub- regional mobility to support efficient, healthy community activities. Current transit services will need to be expanded and new, innovative services must be added within the Corridor communities as major redevelopment projects come on line. This project will develop recommendations for new transit service investments in the Corridor. I Transportation Team COALITION OVERSIGHT: PROJECT LEADERS: CITY LEADER (L= Group Leader) Arden Hills Aaron Parrish Blaine Bryan Schafer Circle Pines Chandra Peterson Mounds View Greg Lee New Brighton Les Proper Roseville Debra Bloom! Cathy Bennett Shoreview Mark Mahoney Ramsey County Tim Mayasich MN/DOT Metro Brian Isaacson Metropolitan Council Vicki Spragg Metro Transit Cyndi Harper Anoka County Kate Garwood . PROJECT SUPPORT: SUPPORT GROUP SUPPORT GROUP LEADER CRP, Inc. Bob Benke DCAUL Carol Swenson Excensus, LLC John Carpenter . I e (~ . PROJECT OBJECTIVES: 1. Reach consensus on the candidate transit service improvements needed to support community activities within the Coalition cities. 2. Develop schedules and preliminary cost estimates for strategic projects. 3. Provide technical and administrative support as needed by the member Cities. DESIRED OUTCOMES: 1. Consensus on the Corridor transit service design and capacity needs will facilitate development of compatible land use investments. 2. Consensus on the Corridor transit service design and capacity will facilitate an expedited planning and funding process. 3. Needed services will be available in a timely, dependable, logical, efficient and cost effective series of improvements that support Scenario 2.5 implementation. PROJECT SCHEDULE: PROJECT T ASKlPHASE TARGET DATE Work Plan Proposal 6/15/2002 Contract for Support in Place (?) 8/15/2002 Complete preliminary technical research and analysis 9/30/2002 Present results to Committee, CDC & Coalition Board 11130/2002 Secure Metro Council Approvals Initiate Collaborative Planning Program 12/2003 SHORT TERM ACTIONS NEEDED: ACTION/ ISSUE ASSIGNED PERSON Initiate Committee Oversight Joseph Strauss Determine Support Service Needs Bob Benke, &? Prepare Work Plan Proposal for Approval Bob Benke, &? PROJECT CHAMPION: PHONE NUMBER: EMAlL ADDRESS: FAX NUMBER: May 6, 2002 C:\My Documents\!- 3 5W\ActionPlans02\CoalitionProjectDescriptions\ Transitserviceplan .doc 2 . Enclosure #4: Community Development Committee Strengths, Weaknesses, Opportunities, and Threats Assessment . . 1-35W Corridor Coalition COC SWOT Analysis . rridor lition [[] STRENGTHENS . Leadership ~ City Mayors. oouncil members. commission members. managers/administrators and staff Collabaration - the ability to work together Communication - internal & external Ability to share ideas Defined organizational structure Unique Geographic Infonnation System Diversity of Issues - internally & as an organization Diversity - development sites Profesional capacity within group Talented local labor force Strong local economic base Recognition/Credibility - region wide & nationally Broad group of partners - both public and private Broad funding support - both public and private Transportation system and access Community commitment Natural resources - parks, trails, Jakes and wetlands Recreational opportunities and facilities Experienced decision makers and thought leaders Visionary and risk taking capacity Continuity and commitment to task, vision and core values through leadership changes [Q] . OPPORTUNITIES Maximize strength of Coalition Move forward with real projects and initiatives Promotion of Coalition coUective image Promote success stories., e.g.. GMf-IC's HousingResoUTCe CenteJ'lM Focused and funded conununcations and marketing plan Improved web page - featuring development sites Education - Policy makers, thought leaders and communities Self-evaluale and re-focusefforts Build broader partnerships with business oonununity Coordinate technology use - assist member Utiti7€: GIS capacity Expand and link recreation facilities and open spaces Implement study recommendations Seck joint funding opportunities - Housing Redevelopment AuthorityfEconomic Development Authority Legislative & Development round tables Larger team Vision Coalition Visitors Association Ccordinated. Housing Maintenance Cede Coalition orientation sessions - 'get to know us and what we are aH abouL' 7 cilY Recreation Card - can be used at any Coalition member facility.._ Host Major ConfcImCe. e.g., sports function- Nooh Star Games.... North Metro [WJ WEAKNESSES Perception that communities lose identity Funding insufficient lD achieve goals Some city counciVcommissions less active than others Community diversity IWCcnununicaJ:irn - CooIition ~ notal\Wys dearoco:nveyed Studies overwhelming - implementation needed Coalition strengths not apparent to the general public Coalition not visible to developers, brokers. and financial communities Coalition not using political strenglhs Connmmilies - JXXlI"image; viewed as 'bluecoUar" 'nna('.'up north' Uneven level of participation by members No. format for dealing with disagreement, disputes... Lack of time for city staff to participate Lack of measureable outputs/outcomes - what are core products? Lack of direct school district participation Not having Anoka County paricip;tte as a full voting member Not thinking 'big enough'lack of focused objectives Political (ssues, changes Timeliness - getting things accomplished Periodic experience...Not making Coalition work a priority No infonnal manager/staff meetings to just 'think about what can be done...' Publie image and message IT] THREATS Lack of focus Loss of cohesion -less participation by city managers/staff Complacency Return to individual approach to local issues Changing political leadership Competition within Coalition membernhlp and larger metro area The economy Residents and elected officials fear of "Social Engineering" Changes at Metropolitan Council St Paul Area Chamber of Commerce - economic develo.pment activities State funding and budget cuts Lack of marketing emphasis and funding to sup{X)rt effort Traffic congestion and related negative impact 0.1l Coalition Iivabilit~' . Enclosure #5: 1-35W Corridor Coalition Housing and Redevelopment Authority Background Information . . ~: . . . RECEIVED FEB - 6 2003 NM 1-35W Corridor Coalition Housing and Redevelopment Authority CITY OF Ai,-DEN HillS Request for Statutory Authority to Create a Collaborative Seven City Housing and Redevelopment Authority Background The NM 1-35W Corridor Coalition consists of the cities of Arden Hills, Blaine, Circle Pines, New Brighton, Mounds View, Roseville and Shoreview. The Coalition is a joint powers organization under Minnesota Statutes, as well as a 501 (c)(6) non-profit organization. The Coalition communities are experiencing tremendous growth and change as more people choose to make the North Metro their home. Job opportunities are expanding as parcels across the seven communities are developed into job-rich employment hubs. The housing stock is being rehabilitated to maintain marketability and to protect the livability of neighborhoods. Sustaining and improving the quality of life for residents and businesses is a goal for all member cities, One of the key strategies for the Coalition is to encourage re-investment in its member's current housing stock. During 2000 the Coalition engaged The Greater Metropolitan Housing Corporation to establish its HousingResource Center1M program. The program is structured to reduce the number of substandard housing units in targeted neighborhoods, and assist homeowners with flexible financing tools to complete home improvement projects. For every dollar invested to date it can be shown that member cities have received a $7 return on said investment. Following are the Coalition Objectives in partnership with the HRC program: I. Provide a 'one-slop-shop' for individuals and families to become new home owners 2. Assist homeowners with flexible financing tools to complete home improvement projects. 3. Assist owners through the complex construction process when renovating their homes. 4. Assist individuals and families t6 become new homeowners. 5. Reduce the number of substandard housing units in participating cities. 6. Keep the community's housing stock usable for future generations. 7. Reduce municipal expenses through a collaborative program aimed at managing housing related programs and resident needs, Current Law Under current law each member city could establish its own Housing and Redevelopment Authority, Reasons for Lej!islation: . 1. This legislative approach will provide the more cost effective organizational option. 2. Legislation would provide clear-cut authority to establish and fund a multi-city housing program. 3, Resources generated through this multi-city Housing and Redevelopment Authority would be limited to be used for housing program enhancements, administrative and operational costs for this collaborative housing re-investment program. Reasons for Establishing a Coalition BRA I. It is more cost effective to establish a single Coalition-wide Housing and Redevelopment Authority. Rather than funding 7 separate administrative and operating budgets there would be a single administrative charge that would be pro-rata shared among the participating communities. 2, Provide a long-term resource to address aging housing stock and create capacity to maintain existing housing stock that can result in the revitalization of member neighborhoods. Provide a consistent source of funds to assist severely distressed properties where code related items become a health or safety issue and a hindrance to neighborhood property aesthetics and value. The Coalition Board is authorized to seek support for the adoption of the attached legislation allowing the creation of a seven-city Coalition Housing and Redevelopment Authority. The Greater Metropolitan Housing Corporation also endorses the effort to secure such legislation, . U:\I-35W\2003Legislation\HRA Rationale Background Piece ]-03,doc . . . . 1-35W CORRIDOR COALITION Resolution 2003-1 RESOLUTION OF SUPPORT FOR THE ESTABLISHMENT OF A COALITION WIDE HOUSING AND REDEVLOPMENT AUTHORITY WHEREAS, NM 1-35W Corridor Coalition is a joint powers organization under Minnesota Statutes, being founded in December 1987, and WHEREAS, the 1-35W Corridor Coalition's membership is comprised of the cities of Arden Hills, Blaine, Circle Pines, Mounds View, New Brighton, Arden Hills and Shoreview; and, WHEREAS, one of the key strategies for the Coalition is to encourage re-investment in its member's current housing stock, and WHEREAS, during 2000 the Coalition engaged The Greater Metropolitan Housing Corporation to establish its HousingResource Center™ program, and WHEREAS, the program is structured to reduce the number of substandard housing units in targeted neighborhoods, and assist homeowners with flexible financing tools to complete home improvement projects, and WHEREAS, for every dollar invested to date it can be shown that member cities have received a $7 return on said investment. NOW THEREFORE, the Coalition has created a partnership with GMHC: 1. Provide the services of the 'one-stop-shop' HRC for individuals and families to become new home owners 2. Assist homeowners with flexible financing tools to complete home improvement projects. 3. Assist owners through the complex construction process when renovating their homes. 4, Assist individuals and families to become new homeowners. 5, Reduce the number of substandard housing units in participating cities. 6. Keep the community's housing stock usable for future generations. 7, Reduce municipal expenses through a collaborative program aimed at managing housing related programs and resident needs. Under current law each member city could establish its own Housing and Redevelopment Authority. The Coalition communities have concluded that the most cost effective approach is to seek legislation that would authorize the Coalition to create . a multi-city Housing and Redevelopment Authority. This approach will ensure that sufficient resources are available, on a cost effective basis, to fund the HousingResource Center program and make a significant impact on its long-term housing needs for its residents. The Coalition respectfully requests area legislators to support the legislation that will authorize the Coalition to create a multi-city, collaborative Housing and Redevelopment Authority. Further, the Coalition requests that each member city pass a supporting resolution in favor of said legislation that will authorize the Coalition to create a multi-city, collaborative Housing and Redevelopment Authority. Approved by the Board of Directors January 29, 2003 . ity of the above action: . . . ~ z 3 4 5 G . 7 8 9 ~o 11 12 13 14 15 1'; 17 18 19 ZO 2l 22 23 . 24 ,,~ JAN. 3,1003 7;~?AM OffiCE OF THE REVISOR 0' STATUTE NO, 678~ P,! fKOM: SAVU, 12/30/02 , l1u:v:rsoa) RJS/Pl' 03-0565 - .. --- II4TlHlE uvar FAlI_ 11." - ...... ~,,':r t. " OL """""', ....... -. .,.. J -.:> ':]-0 7 .... A bill ~or an aot ~e~At~ng ~o ~oc.~ 9over~entl ..t.~1iDhin9 _ mu1~ic1~y_ housing authority including the ci~i.s of Arden Hi1~s, Blain., Circle P~nes, Mounds View, Hew Brighton, Roa.vill., ana Sho~.view. BS J:'l' _C'~ElJ:J B~ = LEG:IflLA'1'tmE OP TIUl S1'ATB OP M:INNESO'1'A_ Section 1. [MOL'l'ICI'l'Y HOOSING AND REDEVELOPMENT AUTHORITY. ] Subdivision 1. [ESTABLISBEn.] A ~ulticity authority is established tha~ includ.. the cities of Arden Hi~ls. Bl~ine. ~ir=~. pin._. Mcuad. V~ewr ~ow B~l~h~o~w Roa._~1~o. &^d Bhor.view, to be knOwn as the houainq and redeve1o~nt authority in and for the "I-35W Corridor Coalition." Sub<!. 2. (PURPOsmS.J In addition to the purposes .et forth 1n K1nnesota Statutes. sectLons 469.00~ to 469.047. the ~urposee oE ~~~ aU~hori~y ar., (1) to assis~ homeowners with ~lexible finanoinq too1s to comp~et~ home improvement p~oiects; Il) to &asi$t owners throuqb the eom~lex cons~ruction prOC~~d wh~n r~ncva~~ng ~h~ir hgm~~: (3) to assist individuals and ~amilies to become nww hOllleO"ll.e~Il' (4) to reduoe the nuaber of .ubs~andard housing unite, and (5) to keep the community's housinq stOck usab~e for future qane:rat.a.ona. section 2 1 HO/cCO"d cLH# S.N:OTJ,:"I';fN,o.,Jr,"l tr(\T" ............. JAN, ;,iOC3 7:56AM OFFlCE OF THE REVISOR OF STATUT, rlO 6789 P. 2 12/30/02 (REVISOR) RJS/PP 03-0565 1 See. 2. [OEFINITIONS.] 2 Subdivi.ion 1. IG~LY.) For the purPDueS of this act. 3 th~ terms defined in Minnesota Statute.. aections 469.00~ to 4 409.0.7, hav~ the mean~nQ~ q1V~n to ~he~w ~n ~dditlon. ~he S t~rms 4.~~ft.d ~n ~ho reD~ n~ ehis sec~ion a~~1v to this act G unless the context indicates a dittftrent meaninQ. 7 Subd. 2. [A1U:A OF OPnATION.] "Area of operation" means 8 the area within the territorial boundaries Df the seven cities. !:J ~y.b4. ~. [AUTBORX'%''Y. J ftA1.I.t;.1Io:t"itv" mee.~& t.hC2 hou.eJ.nCl and 10 ~edeveloDment authority !n ana for the I~~5W corridor Coalition. 11 Bubd. 4. [MOLTICO~Y AOTRORITY.J -Multioounty authority~ . 12 13 means the aueho~itv. Bubd. 5. l5TA'rE PQBLIC BODY.) "State publ~c ~o~y- means 14 Lh~ Authority. 15 Sec. 3. I COJDlISSIONERS. J 15 ~he Authority oonsiSt& o~ ~4 oommissioners WhO shall be thQ 17 mayor or acting mayor and the oitv ma~gBr. actinq oity manaqer. 18 city a~iniBtratoT. or actlnq oity a4m1n~5trator of eaoh oity in 1~ tho aucho~i~y. ~ha ~Qrm o~ kh. mayor or ac~inQ mayor is ~O coterminous with the mayO~al term o~ of rice. ~n ehB case of the 21 city manager. actinq city manaqer, city ~dministrator, or aotinq 22 city admlniBtrator, the term 18 ~ive years frO$ the date o~ 23 appo1n~mRn~. Each commiBBion8~ haD gn. vota~ 24 S.o. 4. [LEVY AUTHORITY.] 25 Sub1eot to the consent by resolution of the oitl.. 1n and 26 for which a levy ia created, the authority may levy a tax upon 27 all taXable property within its a~ea of OPeration in accorda~ce 20 wi~h MinnaDutA Sl~t~~ea_ section .69~D33, aubdiviDion ~~ Any 29 tax levied under this section by the authority i. considered to 30 be in addition to any tax DeevioUsly levied or to be levied 31 under Kinneacta Statute., AGotlon 469.033. subdivision 6. The 32 lsvy i. e!~.c~lve after the ~e.o1utions or oonsent have baan 33 adop~.d by a11 tho oL~ieA ~n ~h. a~.A oE ~.ra~ion. . 34 35 36 Sec:. S. [APPROVAL OP EXXST~NC AUTHORITIES.] A~~ oroiect8~ r.d.v.1opm.n~ ~~a~B, or 1evies must be approved ~y the ~~t~e. 1n ~~1oh they wl11 be ~ocated. . Section 5 2 HO/,CO.o ,LH# SNO}J,'l~I"nJn') rr(',.T.T~\'"') C':Cf1 0:-&7 TeD C''T!'':"T ('-""7 C'A.'n....n ~. . 1 2 3 4 <; I; 7 8 1I 1.0 11 1.2 1.3 14 15 1.6 . 17 19 1>' . JAN, t 2003 7:56AM 12/30/02 OFFICE OF THE REYJSOR OF STATUTE NO, 6789 P. 3 [RE'1ISOR I RJS/pP 03-0565 imP1.ement~~. or levied. Ao~roval of proj$cts. redevelopme~~ plans, or levies i. not reqgir.a by the county in ~hich the affected city i. looated or by an existino housinq and re~.ve10~ent &uthori~Y or ~conom~c d.vc2o~=nc author1ty or tne i!l~feet..d r=i."':y.. Sec. 6. {APPLtCA~%OM OF OTHER LAWS.) Provisions in Minnesota Statute., sections 469.001. to 46~.047. app1.icab1.e to housing end redevelopment authorities .180 aOnlY ~o the hOU~~nq .no reacvc~epment author~ty in ana fo~ the 1-~5W Corri~or Coa1i~ion 9ubj~c~ to ~8ction. 1 ~Q 6. Sec, 7.. {BUIISE'!'. I Sections 1. to I) expire on December 31, 2013. Sec. 8. [El"l"]!:CT:IVE OA'1!l!.) ~cction5 1 tQ 7 .r. efee~t1ve fo& the oi~lee o~ Ar~.n HillS. Blaine. Circle pinea, Mounds View. New Briohton. Rosevilla. and Shoreview after the gOVerning body and its chief clerical officer of the la~t of those seven cities timely com~let. their COmpliance with NinneaQta statutes, seotion '45.021. eubd~yiDion8 2 ~Dd 3. 3 ,,"r, )f,r'r,.;< 7.' tti:~ C'l\.rr-;T'"'l':Jl\.T~~f'.'" rrr,':"T.::r....~'.., "',1'(', l'r:., ,.,...,.,. ,......".. ...."."",-." . Enclosure #6: Subregional Growth Study Implementation Strategies . . . . . Date: October 3, 2003 To: 35W Coalition Community Development Committee RE: 2020 Subregional Growth Study Implementation Strategies This memo outlines two ideas for grant projects that would implement the Growth Study's recommendation that Coalition cities plan for and encourage development of mixed-use centers, The strategies are intended to remove barriers for developers and to ensure that communities realize mixed-use development that is walkable, offers the range of housing and transportation choices, and incorporates environmental best practices. Communities are using these strategies as first steps to attract developers while at the same time initiating changes in suburban development patterns. We suggest discussing them at the October 9 meeting. Discussion topics might include: · Clarification of what the purpose of the projects and respective scopes . Prospects for local cities implementing project recommendations · Next Steps Coalition Growth Audit "Audits" are systematic reviews of existing comprehensive and other plans, policies, regulations, and practices for consistency with accepted growth principles, (Coalition growth principles are consistent with many of the principles that fall under the planning terms: "livable community" or "smart growth," The national models gathered for purposes of this discussion use the tenn Smart Growth in the titles. I realize the Coalition has chosen not to use this tenn, but these models seem to be good starting points because they are consistent with larger Coalition growth goals and they are adaptable to local preferences and needs.) Cities typically use audit results in two ways: 1) if plans are found consistent with growth principles, actual practices are then reviewed and either changed, implemented and monitored or simply implemented and monitored; and 2) if plans, policies, and regulations are inconsistent, recommended changes are addressed and then actual practices are reviewed, changed, if necessary, then implemented and monitored, If the Coalition does not want to engage in such a rigorous audit, it could modify the audit scope as appropriate, The Coalition has already completed or initiated work that would support a subregional audit-Jason's preliminary review of all seven comp plans, the housing and demographics study by John and Janne, the code enforcement work led by Nancy, the soon-to-be completed peer review of housing programs, and, as always, the work of the GIS task force, A booklet about audits is attached to this memo, It includes background information, practical considerations, a recommended audit checklist with commentary, and references. There also is a 2002 APA publication, Smart Growth Audits by Jerry Weitz and Leora Waldner, which has similar infonnation and a checklist with additional commentary, Zonine Codes Review The purpose of the review would be to identifY code barriers to mixed-use development and to recommend ways in which cities might address respective barriers, The Coalition might also use this review as an opportunity to discuss the feasibility of adopting common performance standards, such as overall minimum densities and FAR ranges, connectivity ratios of circulation networks, or road design speeds, Ramsey and St. Paul have adopted the types of mixed-use friendly codes the Coalition cities might consider-Ramsey for the area around the proposed rail station and St. Paul for the redevelopment area south of the downtown. A Growth Audit would normally include review of zoning codes, However, if the Coalition decides it doesn't want to engage in an audit, it still may want to review zoning codes as an independent project. PS: Just for fun, you'll find attached the "Smart Scorecard for Project Development." The scorecard is being used by a few cities as tools to decide which development proposals would qualifY for incentive programs such as fast-track approvals or special funding programs. It shows ways to quantifY and reward develop projects that meet stated city goals. . . .