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Home My WebLink AboutCCP 01-12-2004 ~ , . Message Page 1 of 1 Silseth, Pang From: Silseth, Pang Sent: Friday, January 09, 2004 3:08 PM To: Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell); Ramsey Co. Sherriffs; Startribune Subject: January 12, 2004 Council Agenda Atttached is the agenda for the January 12,2004 City Council meeting. Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci..ilIQen-hills.mn.us 1/9/2004 f,\e- Mayor: ~ 1245 W. Highway 96 Beverly Aplikowski ~~HILLS Arden HiUs, Minnesota Council Members: 55112 David Granl Arden Hills City Council 651.634.5 120 www.ci.areden-hills.mn.us Brenda Holden Gregg Larson Lois Rem MONDAY January 12,2004 City Vision A strong community that values our unique enviromnent~ our fiscal soundness, and our tradition as a desirable place in which to live, work, and play. Meeting Convenes 5:00 p.m. . AGENDA 1. Planning Commission Interviews 5:00 p.m. Fran Holmes 5:15 p.m. Warren Pakulski 5:30 p.m. Hugh Bradley 5:45 p.m. Linda Swanson 6:00 p.m. Roberta Thompson " ~ ~HILLS Arden Hills City Council REGULAR MEETING Monday January 12, 2004 Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem J245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hiJIs.mn.us City Vision A strong community that values our unique environment, OUf fiscal soundness, and our tradition as a desirable city in which to live, work, and lay. Agenda City Council Meeting Convenes 7:00 PM Can to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APROV AL OF MINUTES A. Council Meetiug: December 8, 2003 B. Couucil Work Sessiou: December 15,2003 SPECIAL: Appointment of Finance Director/Treasnrer 3. CONSENT CALENDAR A. Claims and Payroll B. Planning Commission 2004 Work Plan C. Authorize Execution of Nelson Property Gateway Sign and Utility Easements D. Payment No.1: Booster Station E. Payment No.1: Karth Lake and Lift Station 7 F. Payment: Partial- Perry Park Projects G. 2004 AppointmentslDesignatious: Resolution No. 04-01: Appointing Mayor Pro-Tern Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Arden Hills City Council Agenda January ] 2, 2004 Page 2 Resolution No. 04-02: Designating Depositories and Corporate Authorization Resolution No. 04-03: Designating Additional Money Market Depositories Resolntion No. 04-04: Designating Brokerage Firms Resolution No. 04-05: Telephonic Transferring of Funds Resolution No. 04-06: Appointing Engineering Consultant Resolution No. 04-07: Appointing Civil and Criminal Attorney Resolution No. 04-08: Appointing Legal Newspaper Resolntion No. 04-09: Appointing Auditor Resolution No. 04-10: Appointing Planning Commission & Liaisons Resolution No. 04-11: Appointing Parks, Trails and Recreation Committee & Liaisons Resolution No. 04-12: Appointing Communications Committee & Liaisons Resolution No. 04-13: Appointing Council Liaison to Lake Johanna Fire Department Resolution No. 04-14: Adopting the 2004 City Council Meeting Schedule Resolution No. 04-15: Approving Charitable Gambling License for North Suburban Youth Foundation at Big Ten H. Resolution No. 04-17: Noticing the Assessment Hearing for the 2004 PMP Edgewater Neighborhood Streets I. Resolution No. 04-16 Approving a Capita] Asset Policy J. 1-35W Corridor Coalition Membership K. 2004 Score Grant Agreement i Arden Hills City Council Agenda January J 2,2004 Page 3 4. PUBLIC INQUIRIES/INFORMATIONAL Public Inquiries/Informational is an opportunity for citizens 10 bring to the Council's attention any items not currently on the agenda. In addressing the Council~ please state your name and address for the record, and a brief sununary of the specific item being addressed to the CounciL To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies~ to allow a more timely presentation. 5. PUBLIC HEARINGS A. Minnesota Investment Fund Grant: Resolution No. 04-19 Aaron Panish 6. COMMUNITY DEVELOPMENT Aaron Parrish A. Resolution 04-18: Requesting the Nuclear Regulatory Commission provide information on radionuclide clean up at TCAAP. 7. OPERATIONS & MAINTENANCE Thomas Moore A. Final Payment - 2003 Sanitary Sewer Rehabilitation Project, Jay Bros., Inc. 8. FINANCE 9. ADMINISTRATION Aaron Pani sh Michelle Wolfe A. Approving 2004 Lawn Maintenance & Snow Removal Agreement with Ramsey County, Arden Hills Branch Library CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Larson C. Councilmember Rem D. Councilmember Grant E. Mayor Aplikowski ADJOURN . . . ~ ~~HILLS MEETING MINUTES Draft CITY OF ARDEN HIU~S, MINNESOTA REGULAR CITY COUNCIL MEETING DECEMBER 8, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWA Y 96 PLEDGE OF ALLEGIANCE Mayor Aplikowski asked for remembrance for all of the military personnel, as well as the World War]] veterans. CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Beverly Aplikowski, Council members David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Michelle Wolfe; Director of Community Development and Assistant City Administrator, Aaron Parrish; Deputy ClerklHuman Resources Director, Cynthia Young; Operations and Maintenance Director, Thomas J. Moore; City Planner, Peter Hellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Couneilmember Grant moved and Couneilmember Holden seconded a motion to approve the meeting agenda, as presented. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. November 24, 2003 Council Meeting B. December 1, 2003 Truth in Taxation Hearing Council member Grant requested the following changes: None. Couneilmember Larson requested the following changes: November 24, 2003, Page 6, first paragraph should read: 'The City now had a situation where it would receive 774 acres of excess property, but had to also consider how that would affect the rest of the TCAAP area. He also expressed concern that the City needed to clarify its intent regarding the reality of the Vento Plan ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 8,2003 2 . development area. He stated he could not support.. .". In the motion at the bottom of the page, add the word "to" between motion and table. Council member Holden requested the following changes: December I, 2003, under Mr. Parrish's rendition of the 2003 accomplishments, add in Lift Stations as one of the accomplishments. Councilmember Rem requested the following changes: Noted having the Truth and Taxation Minutes in the smallcr font was fine with her, and requested all meeting minutes could be formatted in 12 point font. Mayor Aplikowski requcsted the following changes: December 1, 2003, change the closing time of the hearing to 6:37 p.m. Ms. Wolfe requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the November 24, 2003 City Council Meeting Minutes and December 1, 2003 Truth in Taxation Hearing, as amended. The motion carried unanimously (5-0). . 3. CONSENT CALENDAR a. Claims and Payroll b. Authorize Risk Assessment Methodology for Municipal Water System c. Payment No.5: 2003 PMP Amt Construction MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to approve the Consent Calendar, and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATIONAL A. Staff Response to November 24, 2003 Public Inquiry: Garage Placement Mr. Parrish stated a number of questions had been raised by residents at the November 24, 2003 City Council meeting about the placement of a shed at 1377 Arden Oaks Drive. The questions centered on whether the shed was consistent with City Ordinances and regulations. He indicated after conferring with the Building Official and further review of the Zoning Ordinance, the Building Official had verified the property pins and determined that the shed was compliant with setback regulations for accessory structures. He noted upon staff inspection of the property, staff . detcrmined that the exterior finish was compatible with the principle structure, as indicated in the Municipal Code. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 8, 2003 ~ ~ Michelle Owen, 1428 Arden Oaks Court, stated she disagreed with the comments in staff's report. She indicated she did not think the Ordinances adequately addressed the unique nature of her lot. She noted she felt the Building Official did not have proper regard for the neighborhood and the neighbor's concerns. She expresscd concern about the usage of her property and the impact this structure had on her property value. She asked if staff had addressed the request for additional landscaping. She stated she thought it was incorrect that Mr. Beamish had not contacted the City until November. She indicated she had contacted the City last swnmer regarding her concerns about the structure. She expressed concern that if the structure was within the setback requirements, they had no rights as neighbors. Shc stated she felt nobody was looking at the impact of the structure on the neighbors. She asked the Council to take all of the circumstances into account. She stated she wanted the City to direct the property owners to movc the structure to another location on their property. Mayor ApIikowski noted Mr. Beamish was within his legal rights to place the structure where he wanted to on his property and he had indicated this was the most appropriate place for this structure. She stated it was not up to the City to dictate where a structure should be placed on a property, as long as the City Ordinances and setback requirements were followed. She noted landscaping may be installed by all parties involved, and not just Mr. Beamish. CounciImcmber Larson stated he had not viewed the Byers property representing the Council. He indicated he went there at the request of Mr. Byers, and had told Mr. Byers he would get in touch with City staffregarding the resident's concerns. He stated staff had informed him of the same information that what was in their report. He stated he had called Mr. Byers back and informed him that there was not much the City could do because the Beamish shed was in compliance with the Municipal Code requirements. He noted there was only so much the City could do with respect to aesthetics, which he believed was the issue. He stated he believed the neighbors were asking the City to do something it could not do. He noted if a structure was placed within the guidelines the City had, it was not necessary to have Councilor the Planning Commission approve it. He suggested the residcnts put up a privacy fence or more landscaping if they were not satisfied with the landscaping Mr. Beamish had installed. Councilmember Rem indicated the City respected the rights of private property owners and if residents were within the Ordinances and setbacks, the City did not interfere with those rights. Reed Byers, 1416 Arden Hills Court, expressed concern that his property values had diminished because of this structure, and now they were being asked to incur additional expense for landscaping which was unacceptable. He stated he intended to follow this through to fruition. 5. PUBLIC HEARINGS None. ARDEN H1LLS REGULAR C1TY COUNC1L MEETING MINUTES DECEMBER 8,2003 4 . 6. COMMUNITY DEVELOPMENT A. I-35W Corridor Coalition: 2004 Membership Mr. Parrish stated the 2004 dues for participating in the l-35W Corridor Coalition were $11,594. In addition, based on Council's request, staff contacted a local G1S consultant to see what the cost would be to obtain equivalent G1S services from a private vendor. He noted equivalent services would cost approximately $3,000 annually. He asked Council if they wished to participate in the l-35W Corridor Coalition in 2004. Council member Holden cxpressed concern about how the City's voice was bcing heard and she was not sure this was a good represcntation for Arden Hills. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to withdraw funding and membership in the 1- 35W Corridor Coalition and cease the City's participation in that organization. Councilmember Grant also expressed concern about how the City's voice was being heard within this organization. He noted, however, it was not his intent to say that this coalition was . not valuable or did not have something to offer. He statcd he believed staff's time should be focused on TCAAP, and the coalition had become much larger and much more diversified in the things it looked at than any of the members envisioned when it started out. Mayor Aplikowski spoke against the motion. She stated she had concerns about how the City was perceived, but the coalition members did come to bat for the City on the Postal Service, which was recognized by the St. Paul Chamber. She noted many residents had also accessed the Housing Resource Center. She stated they should not base their vote on the rcccnt New Brighton joint meeting. Councilmember Larson stated he was ambivalent about this motion. He agreed with Councilmembers Grant and Holden in trying to gauge the value of the services they purchased, not only the time, but also the cost of the membership. On the other hand, he believed there were some valuable services they rcceived. He stated he did not know what the vision of the coalition was or what their goals were. He stated hc did not want to see this coalition become another level of government. He stated he would feel more comfortable voting on this if he could see how the City benefited from this membership and what the vision and goals of the coalition were. Councilmember Rem stated she also agreed with Councilmember Larson regarding what the goals were of the coalition and if Arden Hills was getting their money's worth out of this membership. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 8, 2003 5 Mayor Aplikowski asked if the City wanted to opt out of the coalition, what ()1Je of a notice they would have to give. Mr. Parrish replied hc was not prcpared to answer, but he believed thcy would have timc to withdraw from the coalition for 2004. Council member Grant expressed concern that the coalition had becomc a much larger organization and believed thcy should just work with neighboring cities individually as needed. Ms. Wolfe stated in an earlicr meeting that day, it was mentioned that if there was a strong interest in the Housing Resource Center, and if a non-member City wanted to continue to participate, the cost would be approximately double what it was for paying members. She noted this would only be a few thousand dollars difference bctwcen the total membership fee for the year. Mr. Parrish stated since the City joined approximately two years ago, the Housing Resource Center had approximately 100 contacts from Arden Hills residents. CounciImember Holden noted the State of Minnesota also has a housing information service and to her it was not so much what the political atmosphere was at the joint meeting, but it was a conccrn that Arden Hills might want to go in another direction from the coalition and she questioned if the City could do that. The motion failed (2-2-1 Councilmembers Grant and Holden - Aye. Councilmember Rem and Mayor Aplikowski - Nay. Councilmember Larson - Abstain). Council requested staff obtain a list of thc coalition goals, mission, and vision, as well as a list of the tangible and intangible benefits of being a member of the coalition for discussion at the Decembcr Work Session. B. Authorize Minnesota Investment Fund Application Mr. Parrish stated as a follow-up to Guidant's financial assistance request last summer, staff had been talking with Guidant and the Department of Employment and Economic Development (DEED) regarding a possiblc Minnesota Invesbnent Fund application. This was the same program that the City accessed on Guidant's behalf a few ycars back. DEED had indicated that approximately $250,000 could be made available. Generally, the program provides a low interest loan to a company with half of the loan repayments going back to capitalize a local revolving loan fund and half of the funds going back to DEED. In this particular instance, DEED and Guidant have requested that the City waive its portion and make it forgivable to Guidant. This has been done in other jurisdictions. For this particular meeting, all that is currently being requestcd is authorization for staff to prepare the application and to set the public hearing consistent with Minnesota Investment Fund program requirements. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 8, 2003 6 . MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to authorize staff to prepare the application and set the public hearing for January 12, 2004 at 7:00 p.m. consistent with Minnesota Investment Fund program requirements. Councilmember Holden asked if the State nonnally gave this type of money to companies who did not need it. Mr. Parrish replied the State's policy at this point is to focus on the medical technology area and this was a reflection of that policy. The motion carried unanimously (5-0). C. PLANNING CASE NO. 03-30: Amendmcnt to the AT&T Wireless Spccial Use Permit-Fcrnwood Water Tower Mr. Hellegers stated the applicant was requesting an Amendment to their Special Use Pennit to allow installation of one additional antenna on the City's Femwood Watcr Tower. He noted the City Council needed to make a detennination that in reviewing the proposed amendment to the Special Use Pennit, the Commission has considered the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole and that the facts and circumstances of the . particular case warrant granting of the amendment to the Special Use Pennit. He noted at the December Plauning Commission meeting the Commissioners recommended approval subject to five conditions as noted in staff's December 8, 2003 report. Councilmember Grant asked if staff had taken a look at what other cities charge per antenna on a water tower. Mr. Parrish replied they had looked at this last year and they were very close to what the other cities were charging. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to approve Planning Case No. 03-30: Amendment to the AT&T Wireless Special Use Pennit-Femwood Water Tower with the five conditions as noted in staff's December 8,2003 report. The motion carried unanimously (5-0). 7. OPERATIONS & MAINTENANCE None. 8. FINANCE A. Resolution No. 03-68: Approvinl! the 2004 Budl!ct Mr. Parrish stated he anticipated a fonnal budget would be prepared and distributed in early . 2004. He noted at this point, the only outstanding item was the status of the 1-35W Corridor Coalition membership. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 8, 2003 7 Council had no questions or comments for staff MOTION: Councilmember Grant moved and Councilmcmber Rem seconded a motion to approve Resolution No. 03-68: Approving the 2004 Budget. The motion carried unanimously (5-0). B. Resolution No. 03-69: Approving the Levv for Taxes Pavable in 2004 Mr. Parrish stated this Resolution authorized the certification of the 2004 property tax levy in the amount of $2,333,337. This translated into a three percent (3%) levy increase ITom taxes payable in 2003. Council had no questions or comments for staff MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve Resolution No. 03-69: Approving the Levy for Taxes Payable in 2004. The motion carried unanimously (5-0). c. Resolution No. 03-72: AdoptiUl! and Confirming the Annual Special Assessments for Delinquent Utilities Mr. Parrish stated annually, delinquent utility accounts were certified to the County Auditor for payment. He noted in general, many of the accounts that were delinquent, had been delinquent in previous years. It was staffs perspective that many of these people allowed their account to be certified as a special assessment to their property tax for tax planning purposes and incorrectly took a deduction on their income taxes. Councilmember Larson asked if the residents who were delinquent knew that the utility bill would be added to their taxes as a special assessment. Mr. Parrish replied the City did notifY residents of this. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Resolution No. 03-72: Adopting and Confirming Annual Special Assessments for Delinquent Utilities. The motion carried unanimously (5-0). D. Ordinance 345 and 347: Rclatinl! to 2004 Fees Ms. Young stated the Council annually established a Fee Schedule for administrative, building construction, liquor licensing, reproduction of maps and ordinances, park and recreation facility use, planning and zoning, utilities, business licenses, signs, false alarms and other miscellaneous permits and penalties. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 8, 2003 8 . Council member Grant asked how the zoning fees were set and how did they compare to other citics. Mr. Parrish replied they compared the fees to a survey. He noted Arden Hills was actually a hit lower than surrounding cities. Councilmember I"arson statcd he wanted to see the fees paid for animal control services he the same as they paid the animal control facility. MOTION: Councilmember Grant movcd and Councilmember Larson seconded a motion to adopt Ordinance 345: A Special Ordinance Relating to Fees Payable within the City of Arden Hills for 2004, which states Appendix "A" containing the Fee Schedule for Calendar Year 2004 be made a part of the Municipal Code and adopt Ordinance 347: A Special Ordinance Amending the Arden Hills Municipal Code Relating to Fees. The motion carried unanimously (5-0). E. Resolution No. 03-70: Compensation Schedule Approvinl! the 2004 Non-Barl!aininl! Emplovee Ms. Young stated this Resolution would approve the 2004 Non-Bargaining Employee Compensation Schedule. . Council had no questions or comments for staff. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve Resolution No. 03-70: Approving the 2004 Employee Compensation Schedule. The motion carried unanimously (5-0). F. Resolution No. 03-80: Approvinl! the 2004 Emplovee Benefit Contribution Ms. Young stated this Resolution would approve the 2004 Employee Benefit Contribution. Councilmember Holden asked how much was the employee's contribution and how was the split determined. Mr. Parrish replied the increase was split equally between the City and the employee and the employee's contribution was $345.89 per month. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to approve Resolution No. 03-80: Approving the 2004 City Contribution to the Non-Bargaining Unit Employee Monthly Benefits. The motion carried unanimously (5-0). . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 8, 2003 9 9. ADMINISTRATION A. Finance Director: Update Ms. Wolfe stated initial interviews were held in November. On November] 8 & 19, 2003 three finalists pm1icipatcd in a management assessment process at the office of Dr. Gary Fischler and Associates. Staff received the draft reports from Dr. Fischler this week and had the opportunity to discuss questions and clarifications with Dr. Fischler via a conference call on December 2, 2003. The three finalists were interviewed again on December 4,2003. She stated as a result of these interviews, staff had a desire to have a work session with Council to discuss these interviews at the end of this regular Council meeting. B. Ramsey County Law Enforcement A!!reement - Effective 1/1/04 Ms. Wolfe stated this Agreement would continue the City's contractual relationship with Ramsey County for law enforcement services until December 31, 2006. She noted the City was in the process of reviewing a proposal for law enforcemcnt services from the City of New Brighton, which, if approved, would take effect January I, 2005. She stated the agreement with Ramsey Count provided that either party may tenninate the Agreement at the end of the calendar year and prior to the end of the tenn of the Agreement by notifying the other party in writing at least nine (9) months prior to the end of the calendar year. She indicated the estimated cost for 2004 would for these services are $704,535. Council had no questions or comments for staff. MOTION: Councilmember Holden moved and Mayor Aplikowski seconded a motion to approve the Ramsey County Law Enforcement Agreement. The motion carried unanimously (5-0). C. Resolution No. 03-75: Acceptin!! the Liability Covera!!e Limits from the Lea!!ue of Minnesota Cities Insurance Trust (LMCIT) Ms. Young requested Council approve a Resolution accepting the liability coverage limits from the League of Minnesota Cities Insurance Trust (LMCIT). Councilmember Holden asked how much the premium for 2004 was. Ms. Young replied the 2004 premium had not been determined yet, but she would int()nn Council of the amount once received. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve Resolution No. 03-75: Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT). The motion carried unanimously (5-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 8, 2003 10 . D. Approval of Animal Control Contract Services for 2004 Ms. Wolfe stated for many years the City of Arden Hills, along with most Ramsey County suburban communities, had contracted with Animal Control Services, Inc. for animal control services. She noted in recognition of budget cutbacks and the recent weak economy, Animal Control Services, Inc. had proposed a contract for 2004 that maintains the existing language and rates as in the 2003 contract. She indicated she was not aware of any problems with this service and to the best of her knowledge the City had been satisfied with this firm's services. Council had no qucstions or commcnts for staff. MOTION: Councilmcmbcr Grant moved and Councilmember Holden seconded a motion to approve thc Animal Control Contract Services for 2004. The motion carried unanimously (5-0). CITY COUNCIL REPORTS Ms. Wolfe - Stated she had a mceting with the President of Northwestem College. She further stated that Northwestern College was trying to plan for their future, for the next 14 years. She statcd this was a good meeting and they had indicatcd a strong desire to work with the neighbors. . Mr. Parrish - None. CouneiImember Grant - Stated the Ramsey County HRA was defeated. He stated he had attended the Cub Foods open house and it was enjoyable. CouneiImember Larson - Asked if the Council had approved the metal covered walkways Guidant was putting in. Mr. Parrish replied that the Council did not approve it and staff was talking to Guidant regarding this. CouneiImember Holden - Asked staff if a pennit had been pulled for Cleveland and D. Mr. Parrish replied it had been. She stated the newsletter articles were due December 15. Couneilmember Rem - Stated she had attended a Human Rights conference on Friday. Mayor Aplikowski - Stated the Ramsey County League of Local Government meeting was this Thursday. She had also bccn lobbied by Ramsey County Tobacco Coalition and indicated she was not going to push for this. Mayor ApIikowski adjourned the regular City Council meeting at 9:27 p.m. and convened the Special Work Session Topic: Finance Director Recruitment. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 8, 2003 II Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS Thc next Council Meeting will be held Monday, January 12, 2004 at 7:00 p.m. in the Arden Hills Council Chambers. \ \Earth\Admin\Counci]\M inutes\Regular\2003\ 12 -8-03.doc . . . ~ ~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, DECEMBER 15, 2003,4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 1. Call To Order Mayor Aplikowski called the meeting to order at 5:15 p.m. Present: Councilmembers David Grant, Brenda Holden, Gregg Larson and Lois Rem. Staff present: Administrator, Michelle Wolfe; Director of Community Development/Assistant Administrator, Aaron Parrish; Operations & Maintenance Director, Thomas J. Moore; Deputy Clerk/Hwnan Resources Director, Cynthia Young; Building Official, David Scherbel; Engineer, Greg Brown; and Attorney, Jerry Filla. 2.A City Hall: Update Mr. Scherbel reported that a mold problem occurred in the lower level of City Hall as a result of several flooding incidents. He provided the Council with a report from American Engineering, Testing Inc. who had performed an assessment of the mold situation. He said most of the moisture problems at City Hall had been resolved. However, some minor water issues still exist, but he was hopeful that these could be addressed before the arbitration hearing occurred. He stated the original building contractor basically wants the City to pay for the failed wateIproofing system. Mr. Scherbel said the mold must be removed due to possible health risks involved which may occur due to exposure to certain kinds of molds in City Hall. Mr. Filla said the City was going to increase the amount of the claims due to the recent discovery of the mold problems, which may become a health issue once the remediation process begins. He noted the cause of the water problems at City Hall were basically caused by the improper initial and subsequent wateIproofing process. He said most of the damages to City Hall will be expensive to remediate, and that the original arbitration amounts will be adjusted before the actual hearing. He noted it is imperative that these issues be addressed before the hearing. 2.B TCAAP Mr. Parrish reported that the TCAAP agenda items - Development Team Presentation and Environmental Update was postponed. \\Earth\Admin\Council\Minutes\Worksession\2003\12-15-03.doc ARDEN HILLS CITY COUNCIL WORKSESSION DECEMBER 15, 2003 2 2.C Economic Development Commission Mr. Parrish brought forth a rccommendation that the Council establish an Economic Development Commission. He presented sample ordinances from commissions in other cities. . After a brief discussion, the consensus of thc Council was there was interest in this conccpt, and staff should bring the Economic Development Commission issue forward at a subsequent Council meeting. 2.D Twin Cities North Chamber of Commerce Membership Mr. Parrish stated, over the past few months, staff and the Mayor had been contacted regarding possible membership in thc Twin Cities North Chamber of Commerce. He said the primary communities served include New Brighton, Mounds View, Fridley, Columbia Heights and Spring Lake Park. Mayor Aplikowski said the group had accomplished some good things, and a plus is bringing the office to Mounds View, which is a more central location. Ms. Wolfe said an Arden Hills voice would allow the chamber leadership a more efficient tool to approach Arden Hills businesses, and also noted the membership fee seemed reasonable. Councilmember Larson stated his support for this membership, and questioned the . validity of the City's current membership in the St. Paul Chamber. The consensus of the Council was to direct staff to have Arden Hills join the Twin Cities North Chamber of Commerce. 2.E Capital Asset Policv Mr. Parrish stated that to make the City financial reporting consistent with the requirements outlined in GASB Statement #34, it is necessary to have a Capital Asset Policy in place. He reviewed the capitalization thresholds, details of how and which capital assets are reportcd and depreciated, and articulated the useful life for various catcgories of capital assets. He presented a draft policy for Council review. It was the consensus of the Council to bring this forward for approval at the next Council meeting. 2.F Transportation Issues Mr. Parrish said staff wanted to follow-up with concerns brought forth relative to Hamline Avenue. He presented a graphic illustration of the signal options on Hamlinc A venue, which noted a full service intersection as a potential solution. . . . . ARDEN HILLS CITY COUNCIL WORKSESSION DECEMBER 15, 2003 3 Mayor Aplikowski recommended a neighborhood meeting with the folks who livc along Hamline A venue in order to get additional comments and feedback from the affected residents. Councilmember Grant asked if Ramsey County would be willing to "come to the table" and discuss options for making some changes to Hamline A venue access. Councilmembcr Larson said if the City were going to make pedestrian improvements, it may bc beneficial to look at other areas of the City as well, and get information as to how rcsidents react to certain proposals. It was the consensus of the Council to provide a Hamline Avenue update in the newsletter and to revisit the potential signal once Highway 96 was completed and the "no turn on red" has had a chancc to be implemented. Mr. Moore said the first of multiple meetings planned related to thc reconstruction of Lexington Avenue yielded good attendance by Shoreview and Arden Hills residents. He said the information presented by Ramsey County was well received. Mr. Parrish reviewed the issues brought forth at the joint Arden HilIslNcw Brighton City Council meeting. He then brought forth the Highway 96 and Highway 10 TCAAP transportation concept. Councilmcmber Larson presented a list of several reasons why Highway 10 should not become an Interstate Frecway. He suggested removing the access to Highway 10 as a short-cut to 694. He asked for support from the Council to take a more public stand on this issue. It was the consensus of the Council to have staff bring back additional information. 2.G 1-35W Corridor Coalition Membership Mr. Parrish presented an overview and discussion items regarding the Council's request for additional infornlation concerning the I-35W Corridor Coalition Membership. He discussed the most recent housing resource center monthly report, which indicated 118 contacts with Arden Hills rcsidents since the City had initiated membership. He also presentcd information from the 1-35W Corridor Coalition website, the work plan, additional community devclopment assessments, and strategies found in the staff report. TIle Council reviewed the information, and after discussion, directed staff to withdraw from its membership of the 1-35W Corridor Coalition in 2004. ARDEN HILLS CITY COUNCIL WORKSESSION DECEMBER 15,2003 4 2.H Ramsev County Suburban Libraries - Arden Hills Branch Ms. Wolfe said Ramsey County Library Director, Alice Jo Carlson, asked for a commitment from the City to help keep the Arden Hills Branch of the Ramsey County Library open. She said Ms. Carlson statcd the Arden Hills Library Board didn't want to become dependent upon cities for funding. Rather, fonn a partncrship. Ms. Wolfe stated Operations and Maintenance Superintendent Jim Perron provided an estimate to her which indicated the costs for ground maintenance of the facility. . Consensus of Council was to have City Operations and Maintenance staff provide snow removal to the Arden Hills Library in an effort to defray some of the operating costs in 2004, effective January 1,2004.. COUNCIL COMMENTS: Councilmember Holden expressed her concern that North Heights Church is operating a book store and coffee shop; asked when the 2004 PMP neighborhood meetings would occur. CounciImember Grant indicated that he wants to move ahead with the trail on the County Road E Bridge over Highway 51. He would like to see what the specifications are for the project as soon as possible; he would like to see that the meals for Work Sessions be provided by an Arden Hills based vendor - like Big Ten; Lindey's possible . sign violation; auto-pay utility billing; asked if Chipotle Restaurant was going to locate in Shamlon Square; said he had asked Commissioner Bennett and Joe Murphy to install a sign directing drivers to 35W after McCracken Avenue. Councilmember Larson: None CounciImember Rem requested information for Arden Hills Notes be communicated to the committee. Mayor Aplikowski: None The meeting adjourned at 9:53 p.m. Respectfully submitted, Cynthia Young - Deputy Clerk/Human Resources Director. Beverly Aplikowski, MAYOR Michelle Wolfe, ADMINISTRATOR . . ~ ~~HlLLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount Acmal Amount Final Action Needed By: 3.A January 12. 2004 Sandy Berres {J/),,\ Finance tJ.J ~ . . Council Action Request: Approve Consent Agenda Item 3.A Claims Payrolls 2003 #26 2004 #1 Staff Recommendation: Advisory Commission Action: o Planning o PTRC Action: DReviewed Action: DReviewed DApproved DApproved Date Date Supporting Documents: o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: [g] Other: Financial Implications: Claims Tota/- $1,872,455.67 2003 - Payroll #26 - $47,352.93 2004 - Payroll #1 - $55,828.52 Administrator/Staff Comments: DDenied DDenied , CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 01112/04 COUNCIL MEETING PAGE I OF4 . CLAIMS PAID SINCE LAST COUNCIL MEETING (12/08103) '::::c'K:~ :': ,'I ::CK:t>*1it:: >.: ':':Ai>ldtitili; :::i ::: ~i;iMi>ti:j;ts :.,.' ... ..... . 24419 12/05/03 Rainbow foods 66.00 10 Dozen Donuts.Breakfast w/Santa 24420 12/08/03 Fortis Benefits 591.14 Short TermlLon---; Term Disabilitv 24421 12/08/03 leMA Retirement Trust - 457 1,149.25 First December P~l1 24422 12108/03 MECA 30.00 Seminar-Moore 24423 12/08/03 Met Council Environmental Services 76,997.25 October SAC CharQ:es 24424 12/08/03 NCPERS 60.00 PERA Life Insurance 24425 12/08/03 Plaisted Comnanies, Inc. 1,951.60 Ice Control Sand 24426 12/12/03 Ami Construction Comnanv, Ine 105,733.47 Pav #5-2003 PMP 24427 12112/03 Bvl, Sandra 83.64 Mileape Reimbursement 11/3-12/12/03 24428 12112/03 Dent of Administration 1,789.15 Centrex Phone Service 24429 12/12/03 Snrinpbrook Softv'iarc 2,547.67 Finance Software/Data Conversion 24430 12112/03 Xcel Enerl!V 1,629.68 Electric/Gas Service 24431 12118/03 Affinitv Plus Federal CredilUnion 2,988.87 Second December Pavroll 24432 12123103 Acclaim Benefits 145.83 Davcare Reimbursement 24433 12/23/03 Ramsev County 596,878.50 Pav #l-Joint PW Facilitv 24434 12/30/03 Affinitv Plus Federal Credit Union 2,988.87 First JanU<lTV PavrolJ 24435 12/30103 PettvCash 94.49 Pettv Cash Rf'nlenishment I Subtotal - Paid Claims 795.725.41 I . Paid Claims From Above - 795,725.41 Paid Claims From Page 2 - 28.534.4S Paid Claims From Page 3 - 432,453.90 Paid Claims, Page 4- 615.741.88 Total Accounts Payable Claims for Count:il Approval, 01/12/04. 1,872,455.67 Note: Checks for unpaid claims totaling $122,583.17 were mailed December 9, 2003 after approval at the December 8, 2003 Council Meeting. They were check numbers 24383-24418. *Exp. Related to TCAAP Project. ..roy..."....po)'O_'1Aim>1 . .. . . . CITY OF ARDEN IIILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01112/04 COUNC1L MEETING PAGE 2 OF 4 CLAIMS PAID SINCE LAST COUNCIL MEETING (12/08/03) {'''~(:ln ctiliAu;d ; ; , ,wQ1J)"r. . . 'COMI\iEirtS 24436 12/30/03 A~l Hvdraulic Sales & Service 233.04 Maintenance Supplies 24437 12/30/03 Acclaim Benefits 731.95 FSA AdminlMedical/Daycare Reimb. 24438 12/30/03 Accurate Press, Inc. 2,045.34 SWM Broch./Business Cards/Envel. 24439 12/30/03 AirTech Environmental, Inc. 1.56500 Mold Testin1!-Citv Hall 24440 12/30103 American En~ineering Testin!! 1,85096 Mold Testinl!-Citv Hall 24441 12/30103 Animal Control Services, loe 245.00 Doe/Cat Enforcement-Nav 24442 12/30103 AnnIe Business Fonns, Inc. 895.37 Utilitv Statements/Envelooes 24443 12/30/03 Aramark Uniform Service 70.28 Rug Clcaning~CH 24444 12/30/03 Assoc. of Metro Municinalities 75.00 2003 AMM Mtgs/Survev Fee 24445 12/30103 Beisswenger's I-low-To Store 38.72 Sunnlies 24446 12130103 Berres, Sandra 113.40 Mileape Reimbursement 10/01-12/30/03 24447 12/30103 Birrs Inc. 147.12 Portable Toilets 24448 12/30/03 Burwell, bTln 962.50 Dance Instructor 24449 12/30103 Bvl, Sandra 1440 Mileae:e Reimbursement ]2/15-12/30/03 24450 12/30/03 Central Pension Fund 1,228.80 JUDE Pension-December 24451 12/30/03 Certified Laboratories 37356 O&M Facility Supplies 24452 12/30/03 City ofSt. Paul 14058 Crime Watch Sim1s 24453 12/30103 Colonial Research Chemical Co;;:; 494.63 Del!rcascr-Litls 24454 12/30103 Comorute Express 1,459.28 Office Sunnlies 24455 12/30/03 Coverall ofthe Twin Cities 5525 Terrazzo Floor-Tax Adiustmcnt 24456 12/30/03 Dahll!rC11 Shardlow and Uban 3,70333 * TCAAP Prof Services 11/2-11/29103 24457 \2/30/03 Davies Water Eauinment Co. \ ,027.85 Oxye:cn Sensor Calib Fee/Supplies 24458 12/30/03 Deluxe Business Forms & Sunnlies 97.17 AP Envelopes 24459 12/30/03 Diamond Vogel Paints lJ8.85 Pain/Snraver Parts 24460 12/30/03 DS Productions 100.00 AMX Labor 24461 12/30/03 E*Z Recvc1im!, Inc. 5,248.00 Residential Recvcling 24462 12/30/03 Earl F. Andersen, Inc. 129.32 Signs for Trucks 24463 12/30/03 Ememency Automotive Tech, Inc. 274.]9 Strobe/Reflector #106 24464 12/30/03 Force America, Inc. 652.21 Truck #109 Repair Parts 24465 ]2/30/03 Frattallone's Hardware, Inc. \80.38 Sunnlies 24466 12/30/03 Garv L. Fischler & Assoc. PA 1,485.00 Personnel Evaluations*Flnance Director 24467 12/30/03 Ganher State One-Call, Inc. 40.30 November Service 24468 12130103 Grain2"er, Inc. 343.01 Suoo1ies 24469 12/30/03 Green Lights Recvcline:, Inc. 53.38 rlouresccnt RecycHn2 24470 12/30/03 Har Mar Lock & Service Center 35.89 Keys-Parks 24471 12/30/03 Hartmann, Elizabeth 24.00 Refund-Holiday Craft Class 24472 \2/30/03 I.O.S. Capital 872.17 Conier Lease-Excess Conies 24473 12/30/03 leMA Retirement Trust-457 1,149.25 Second December Pavroll 24474 12/30103 LU.O.E. Local 49 240.00 Union Dues-December I Total - Paid Claims ~ Pa2c 2 28,534.48 I """y1"""'''''pr>l>k-'d.i",,1 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01/12104 COUNCIL MEETING PAGEJor4 CLAIMS PAm SINCE LAST COUNCIL MEETING (]2108/031 <,tIU' ':-I:::4?R;:J)A:1:fi:: :'::Y~~Q:tV::::: . "':':'::"':-'-'-:::;:::>:'AMOliNi':::::: .'.,'.,<'.,.,.",." 24475 12/30/03 Kath Auto Parts 1,205.40 O&M Sunnlies 24476 12/30/03 Kinko's 7.97 Print Snow Plow Routes 24477 ] 2/30103 Unders, Carol 35.00 Refund-eo-Rec Hockey 24478 12/30/03 Little Falls Machine, Inc. 955.15 Plow Repair # 110 24479 12/30/03 Maaco Auto Paintinl!: 800.00 Paint New Truck #109 24480 12/30103 Metro Area Management Assoc. 48.00 MAMA Luncheon-l 1/20 & 12/18 24481 12130/03 MTI Distributing Co. 117.80 Filters/Suon]ies 24482 12130/03 Neil Enterprises, Inc. 81.57 Snowflake Ornaments 24483 12/30/03 Nextel Communications 633.69 Cellular Phone Service 24484 12/30/03 North Metro lnsnections, Inc. 673.60 Nav Electrical Insoections 24485 12/30/03 Office Denot 132.34 Office SUDolies 24486 12/30/03 Olde Town Dell 78.26 CC Worksession 12/J 2/03 24487 12/30/03 Olson, Michelle 65.64 Mileage Reimbursement 11/14-12/15 24488 12/30/03 Oriental Tradin~ Co., Inc. 124.25 Recreation Supplies 24489 12/30/03 Pace Analytica] 319.00 Water Testing 24490 12/30/03 Peterson, Fram & BerQ"man P A 4,969.98 November Lel!al Fees 24491 12/30103 Purchase Power 1,897.65 Postal!e-Meter 24492 12/30/03 Ouick Silver 15.05 Delivery Charge-Recreation 24493 12/30/03 Ramsey County 60,925.93 Nov Law EoforcemenuFuel 24494 12/30103 Ramsey County Recorders Office 100.00 Notary License Fee-Gritz 24495 12/30/03 ROE Electnc 50.00 Refund-Electrical Permit E03-66 24496 12/30/03 Roseville, City of 254,033.97 Water Purchase 3Q03/JP A-MIS 24497 12/30103 Safety-Kleen 123.16 Haz Waste Disposal 24498 12/30/03 Scharher & Sons, loc 125.39 Winer Motor 24499 12/30/03 Schifskv, Michael 152.39 2003 Uniform Purchase 24500 12/30/03 ShoTeview, City of 5,167.79 2003 Soring/fall Cleanup 24501 12/30/03 Standard Spring of Minneapolis 984.39 Truck #2 Repair 24502 12/30/03 Statewide Home Supply & Svc 34.25 Refund-BId!! Permit B03-8640 24503 12/30/03 Sterlim! Weld Cornnanv 249.00 Water Tanker Reoair 24504 12/30103 Suoerior Ford, Inc. 20,256.00 2004 Ford Suoer Dutv F250 #109 24505 12/30/03 Sweeney, Pamela 23.73 Mileage /Expense Reimbursement 11/6-11/19 24506 12/30/03 Target Stores 191.74 Supplies/CC Refreshments 24507 12/30/03 Timesaver Ofr Site Secretarial 756.60 RecordinR Secretary 24508 12/30/03 Triarco Arts & Crafts, Inc. 255.84 Recreation Suonlies 24509 12/30/03 Truck Utilities Mfe:. Comoan 3,610.35 Snow Plow # I 09 24510 12/30/03 Urbanek, John 35.00 Refund-Co Rec Hockev 245] ] 12/30/03 URS Corooration 62,289.19 Oct/Nov Eneineerinl! Services 24512 12/30/03 West Weld 295.42 O&M Shoo SUDPlies 24513 12/30/03 Xcel Energy 10.633.41 Electric/Gas Service I Subtotal ~ Paid Claims - Page 3 432,453.90 I '. . . . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01/12/04 COUNCIL MEETING CLAIMS PAID SINCE LAST COlINCIL MEETING f12/0S/03) :::::C'I{;:ff: ::<tJkDAr~: 24514 24515 24516 24517 245]8 24519 24520 24521 24522 24523 0] /06/04 0] /06/04 0] /06/04 01/06/04 01/06/04 01106/04 01106/04 01/06/04 01106/04 01/06/04 Ci of New Bri hlon Coverall of the Twin Cities Brenda Davitt Ehlers & Associates, Inc. Mn Recreation & Park Association Ramsev Coun Rockhurst Unlv Continuin Ed Center S rin brook Software Twin Cities North Chamber of Commerce Twin eit Caterin . Inc. Total Unpaid C1aims- <AMOUNT' '. 1,361.14 1,238.60 2,131.25 ]90.00 225.00 596,878.50 395.00 6,380.00 370.00 6,572.39 615,741.S81 PAGE 4 OF 4 TaxITitlelPlate Fee~2004 Ford F250 Ci Hall Cleanin Finance Services 10/1-12/31/03 2004 Public Finance Seminar-Wolfe 2004 MRPA Membcrshi Pa #2-RCPWF Newsletter Scminar-SiIseth Finance Software Maintenance 2004 2004 Membershi 50% D . osit-2004 Cclebratin~ AH .....~'''''''',....'''',..bl'''cIo...1 ." ." Z ~ ~ n n ~ if ,. ,. '" en -l i': 0 '" .g 0 t " w ;! fr ~ 5' ~ ." . W " ~ ,. ~ i': e; '" " . 0 ." " '" " n ~ " ,. 2 ,. ~ w ~ " '" ~ ::; v: ~ " ;;: " 0 ~ R '-> ~ a w ~ ~ ~:. m 0: " " " " " " " " c 0; c " " ~."~ ~::: ~ " ~ ~ ~ 0 ~ " 0 ~ " 0 0 " 0 " g " " 0 " " ~ " Oi ~ " ~ 0 " g; " 0 0 " 0 tJ tJ " " el " tJ . '.H.: t"".: ~ ~ c ~ ~ 0 ~ ~ ~:: >: ~ '" w w ~ ." i': i': ." ~ 1; Iii ." Z :t '" '" '"' '" w w Cl " .;;j...iE 0 . . " . 0 . . 0 ~ ,. "3: ~ e: F " c 0 if a ~ ~ 0 0 c 0 ~ il' !i- s .~ . F g;-, p " P- o ." " !l' a- ~ go . .6' ." )!. :c ." ? ~ .~ .~ . 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'" <; 6: ... 0 ." ..; ." ..; ~:.: ~ Zi ;}J ~ ~:::::;po :> :>- >- ~\:~ ~ ~ ~ Il?i~ ~.:.::; i ~. ~. .-. ~ u:-: 8-' 0-..-.. 0:. 00. ..... N IV ).. ~ ::;; ~ ~ g 8 ~ :::: ;0. ~::::o 0 ~ ~ ~:: g g fb ~ Fe' ;0' ~I :; 00 '-" if if if '";I ~ ::J ci if if '" '" ..; ..; o 0 . . . . 8~1 ....:u.. "' ~ ~ ." () f) ;:; ;:; ;,. >- " '" ~ ~. ;>: " f fr. ~ m ~ 0. ~. ~ ~ 1l 0 2 w :cio:. ~ - !;: ~. ~... ~ .. '0, 0 to 0 ~ ~. '0 ~.- ~.-. 00 c, '" '" w.-. ~ ~ ~ ~ .r:). R i;of N " ;g: ~ ~ .~. ~ to Q:. ~ 0 0 ~ a..-.- 00 c, '" a ~ ~ ~ ~ 0 0 (') ~ o " > ;0 c m z :I: ;= ,- <J> -" "'- -. ;0 ~ <J> = -l !!:<- ::<> ~Z ~c c;:> a~ ~"t) ~~ ~~ .!:!,- ,- n :J: m n ^ U> o ~ m o :< a '" a ... " ;;; ~ . ~ ~~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 3.B Januarv 12.2004 ~~f~ J anuarv 12. 2004 Council Action Request: Consider for approval the attached 2004 Planning Commission Work Plan. Staff Recommendation: Approve the attached 2004 Planning Commission Work Plan. Advisory Commission Action: [gJ Planning o PTRC December 3, 2003 Action: DReviewed Action: DReviewed Date Date DApproved DApproved . Supporting Documents: o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: [gJ Other: 2004 Planning Commission Work Plan Financial Implications: Administrator/Staff Comments: . DDenied DDenied = Q .- '" '" .- s S Q U." ~... =0 .- = =e = = .. .. -- ~Q.. ",.:0: - ... =0 =~ =.... ~o ,,=0 ...M ..( - y ~ 0- ... "- ." ~ ~ " .= c c . 0: . ::s ~ c . ...J ~ U .... . ';; ~ ... "' . ~ . u .. a .. .'l ~ "f ~ . ~ .. E . .[! ";< ~ g u.l \U ......- . ~ !g~ :j c;; ~ ~ 0 WoE . ~ o U . ~ c . c '" c .. :;: f !:. e .. . " v 1~ ~ ;;:.~ Q ~ o .S C :0 l'S E .... .e ~ ~ a ~ ~"O.s!,CI g B ~ ::Q ~ .t-g] ~U~'" ;; . E ... o ~c. - . . u ~ C . 0 "'u ~~ c- - . . - > " "'''' .s E . << E e .... o 0 .. ~ > . ~ E ~ . o . ;; . o . ....<E <E :; " .S 11 E .~ ~ Et c . ~-5 . c . .... . c '" = i E E o u " c .. c << 0: . . ~ c .E ~ "oJ .E ~ <Ii .s"'OIU ~ ~.~ g ~1i .~.~ ~ > N f u '" .... "- oS -.. " .= ~ . :::: " .= o '0 . .... . . = ~ E E o U " = 'c c . 0: . ;; e ~ . . ~ ~HILLS Request of City Council Action Agenda ltem #: Council Meeting Date: Prepared By: Originating Department: 3.C Januarv 12.2004 PH [1\L CD 1"1)1 Budgeted Amount: Actual Amount: Final AClioll Needed By: Januarv 12.2004 Council Action Request: Consider for approval the attached Gateway Sign Easement and Uti lit)! Easement{orms and authorize the Mayor to execute the easements. Staff Recommendation: Authorize the Mayor to execute the Gateway Sign Easement and Utility Easement. Advisory Commission Action: o Planning o PTRC Action: DReviewed Action: ORcvicwed DApproved DApproved DDenied DDenied Date Date Supporting Documents: o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: ~ Other: Gateway Signage Easement Utility Easement Financial Implications: . Administrator/Staff Comments: . GRANT OF PERMANENT EASEMENT GA TEWA Y SIGN Aaron Nelson, a single person ("Grantor") represents that he is the record fee owner of the following described property situated in Ramsey County, Minnesota: Lot 13, Block 2, Oalsoren Addition For valuable consideration, the receipt of which is hereby acknowledged, Grantor does hereby convey to the City of Arden Hills, a Minnesota statutory city ("City") and its successors and assigns, a permanent easement for the construction, maintenance, operation, inspection and repair of a gateway sign; together with a permanent easement for ingress and egress, at any and all times, with all machinery, tools, equipment, vehicles and materials necessary for the aforesaid purposes, over, under and across the following described property: . The South 15.0 feet of the West 15.0 feet of Lot 13, Block 2, Oalsoren Addition. The easement conveyed hereby is subject to the following restrictions which shall remain in full force and effect for the term of the easement: 1 . The sign shall be a gateway sign for the City and shall not contain other advertising. 2. The sign shall not exceed a width of 20 feet nor a height of 4 feet 6 inches. 3. The City shall maintain any landscaping installed by the City in conjunction with the gateway sign. 4. The City shall be responsible for sign maintenance and repair costs. 5. The City shall hold harmless the Grantor and his successors and assigns, for all claims of damages arising out of the City's negligent use of the easement area; provided that, the amount of the City's liability shall be . . . . limited by the provisions of Minn. Stat. Chapter 466 and amendments thereto. IN WITNESS WHEREOF, Grantor has caused this document to be executed on its behalf on the _ day of , 2003. By: Aaron Nelson, by Stephen L. Nelson, as attorney-in-fact for Aaron S. Nelson STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this ~ day of , 2003, before me, a notary public within and for said county, personally appeared Stephen L. Nelson, as attorney-in-fact for Aaron S. Nelson, to me known to be the person described herein and he executed the foregoing instrument and acknowledged that he executed the same. Notary Public THE TERMS OF THIS EASEMENT ARE ACCEPTED BY ACTION OF THE CITY COUNCIL ON THE DAY OF , 2003. Michelle Wolfe, City Administrator City of Arden Hills Instrument Drafted Bv: PETERSON, FRAM & BERGMAN, PA (JPF) 50 East Fifth Street, Suite 300 St. Paul, MN 55101 (612) 291-8955 Attorney Reg. #29166 F:\users\Janice\Jerry\Arden Hills\Nelson. Permanent Easement - 2.wpd . . . GRANT OF PERMANENT EASEMENT Underground Electrical Power Aaron Nelson, a single person ("Grantor") represents that he is the record fee owner of the following described property situated in Ramsey County, Minnesota: Lot 13, Block 2, Dalsoren Addition For valuable consideration, the receipt of which is hereby acknowledged, Grantor does hereby convey to the City of Arden Hills, a Minnesota statutory city ("City") and its successors and assigns, a permanent easement for the installation, maintenance, operation, inspection and repair of a underground electrical power line; together with a permanent easement for ingress and egress, at any and all times, with all machinery, tools, equipment, vehicles and materials necessary for the aforesaid purposes, over, under and across the following described property: The North 10 feet of the West 80 feet of Lot 13, Block 2, Dalsoren Addition. The easement conveyed hereby is subject to the following restrictions which shall remain in full force and effect for the term of the easement: 1 . Following installation of the underground electrical power line, or any repair thereof, the City shall, at its sole cost, restore the surface of the easement area to the condition which existed prior to the City's activities. 2. Following installation of the underground electrical power line, the City shall provide Grantor with a scaled "As-Built" drawing indicating the location and depth of the below ground electrical power line. 3. The City shall hold harmless the Grantor and his successors and assigns, forall claims of damages arising out of the City's negligent use of the easement area; provided that, the amount of the City's liability shall be limited by the provisions of Minn. Stat. Chapter 466 and amendments . thereto. IN WITNESS WHEREOF, Grantor has caused this document to be executed on its behalf on the _ day of , 2003. By: Aaron Nelson, by Stephen L. Nelson, as attorney-in-fact for Aaron S. Nelson STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this ~ day of , 2003, before me, a notary public within and for said county, personally appeared Stephen L. Nelson, as attorney-in-fact for Aaron S. Nelson, to me known to be the person described herein and he executed the foregoing instrument and acknowledged that he executed the same. Notary Public . THE TERMS OF THIS EASEMENT ARE ACCEPTED BY ACTION OF THE CITY COUNCIL ON THE DAY OF ,2003. Michelle Wolfe, City Administrator City of Arden Hills Instrument Drafted Bv: PETERSON, FRAM & BERGMAN, PA (JPF) 50 East fifth Street, Suite 300 St. Paul, MN 55101 (612) 291-8955 Attorney Reg. #29166 F:\users\Janice\Jerry\Arden Hilfs\Nelson - Permanent Elec Easement - 2.wpd . , , . . ~ ~~ HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: li January 12. 200~ Niek Landwer O&M $35.243.75 January 12. 2004 Council Action Request: Approve Pay Estimate # I for Thomas and Sons Construction in the amount of $35,243.75 for rhe Perry Park Ball Field Improvements Projecr. Staff Recommendation: The Arden Hills City Engineer recommends the Council approve Pay Estimate #I for Thomas and Sons Construction in the amount of$35,243. 75. A retainage of5JJO% is being heldfor this project. Advisory Commission Action: o Planning o PTRC Date Date Aclion: oReviewed Aclion: oReviewed oApproved oApproved oDenied oDenied Supporting Documents: ~ Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: ~ Other: Application for Paymenr #I Financial Implications: . Administrator/Staff Comments: URS , \ AGENDA ITEM 3.F . lbresher Square 700 Third Street South Minneapolis. MN 554]5 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Michelle Wolfe City of Arden Hills City Adminstrator Copy: Tom Moore/AH File: 37951-005-8001 Nick Landwer/URS Matt Harder/URS From: Gregory S. Brown, P.E. Date: January 7, 2004 Subject: Perry Park Ball Field Improvements Background Bids were solicited from three Contractors for the Perry Park Ball Field Improvements Project. . This project includes improving handicap accessibility to Fields #1 and #2 by adding a retaining wall, paved ramps and installing a fence railing. In addition, this project will remove the berm in the middle of Field #lcenter field and correct existing drainage problems between the two fields. The City Council authorized Staff to issue a purchase order with Thomas and Sons Construction in the amount of $42,698.75. Project Status The Contractor has completed the berm removal, drainage improvements, retaining wall and fence installation. The Contractor will finish corrections to paving and restoration and sod in the spring. Recommendation The Arden Hills City Engineer recommends the Council approve Pay Estimate #1 for Thomas and Sons Construction in the amount of $35,243.75. A retainage of 5.00% is being held for this project. . J . . . APPLICATION FOR PAYMENT PAYMENT NO.1 Project: Arden Hills Park Department Perry Park Ballfield Improvements City of Arden Hills Owner: Owner No.: Contractor: THOMAS & SONS CONSTRUCTION 37951-005-8001 BRW Job No.: Application Date: For Period Ending: 1/7/04 1/2/04 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $42,698.75 $0.00 $42,698.75 $37,098.50 $0.00 $37,098.50 $1,854.93 $35,243.57 $0.00 $35,243.57 VUPS Ceop;, Citv Co::;v Ccntrac()' !ift..0f)CtO' I hereby certify that all items and amounts shown are correct for the work completed to- date. Contractor: THOMAS & SONS CONSTRUCTION By: Date: The work on this project and 1he application for payment have been reviewed and the amount shown is recommended for p~yment. Date: J/;/cy By: APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of4 , Application for Payment: Itemization Schedule: A- .0. Unit Contract Contract T o.Date To-Date Item Unit Price Quantity Amount Quantity Amount MOBILIZATION lS $2,000.00 1.00 $2.000.00 100 $2,000.00 2 MODULAR BLOCK RETAINING WALL WITH SF $21.50 400.00 $8.600.00 504.00 $10,836.00 ORAINAGE 3 FENCE RAILING (CHAIN LINK) IF $13.75 120.00 $1.650.00 120.00 $1.650.00 4 3' BITUMINOUS PAVING SF $4.25 1.250.00 $5,312.50 1,250.00 $5.312.50 5 CLASS 5 AGGREGATE BASE TON $4.00 375.00 $1,500.00 375.00 $1,500.00 6 4' CONCRETE PAVING WITH 6' AGGREGATE SY $60.00 25.00 $1,500.00 25.00 $1.500.00 BASE 7 SITE GRADING (INCL. TOPSOil AND $00) SY $4.10 2.100.00 $8,610.00 1.000.00 $4.100.00 8 BERM REMOVAL CY $2.50 1,300.00 $3.250.00 1,300.00 $3.250.00 9 8' HOPE (DIRECTIONAL BORING) IF $18.00 350.00 $6,300.00 300.00 $5.400.00 10 DRAINAGE STRUCTURE TYPE H WITH R4370 EA $1.550.00 1.00 $1.550.00 1.00 $1.550.00 TYPE D CASTING 11 WOOD FIBER BLANKET SY $2.75 555.00 $1,526.25 0.00 $0.00 . SIL HENCE LF $4.50 200.00 $900.00 0.00 $0.00 Subtotal: $42.698.75 $37,098.50 Grand Total: $42,698.75 $37,098.50 . Page 3 of 4 Application for Payment: Itemization Summary Schedule Contract To-Date Amount of Amount Work Completed $37,098.50 A- $42,698.75 Grand Total: $42,698.75 $37,098.50 Page 4 of 4 \ . . . . <( ~ ~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: JJ! Januarv 12, 2004 ~ Nick Landwer \. \' ri/'-\ o & M '" - \ $2,137,50 Januarv 12, 2004 . Council Action Request: Approve Pay Estimate #1 for EnComm Midwest, Inc. in the amount of$2,137.50 for the Booster Station Rehabilitation Project. Staff Recommendation: The Arden Hills City Engineer recommends the Council approve Pay Estimate #1 for EnComm Midwest, Inc. of Is anti, MNin the amount of $2, 137.50. A retainage of5.00% is being heldfor this project. Advisory Commission Action: o Planning o PTRC Action: DReviewed Action: DReviewed DApproved DApproved Date Date Supporting Documents: ~ Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: ~ Other: Applicationfor Payment #1 Financial Implications: . Administrator/Staff Comments: DDenied DDenied URS AGENDA ITEM 3.0 r, t: URS Thresher Square 700 Third Street South Minneapolis. MN 55415 Phone: (612) 370.0700 Fax: (612) 370-1378 To: Michelle Wolfe/Arden Hills City Administrator File: 37951-026-0101 From: Gregory S. Brown Arden Hills City Engineer Date: January 7,2004 Subject: Pay Estimate #1 Booster Station Rehabilitation Project Background The City of Arden Hills awarded EnComm Midwest, Inc. of Isanti, MN the Booster Station Rehabi]itation Project on November 24, 2003 for a total contract amount of $] 75,420.00. Project Status Booster Station Rehabilitation This payment covers half of the mobilization costs which include attendance at the pre- construction meeting, providing a list of subcontractors, a project schedule, and informational site visits. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #1 for EnComm Midwest Inc, ofIsanti, MN in the amount of $2,137.50. A retainage of 5.00% is being held for this project. )to . . . . . . . ( . APPLICATION FOR PAYMENT PAYMENT NO.1 Project: X UPS Copy City Cqy C'Jntrac:~;~~r Booster Station Rehabilitation Project Addendum No.1 City of Arden Hills Owner: Owner No.: Contractor: BRW Job No.: ENCOMM MIDWEST, INC. 37951-026-0201 Application Date: 1/6/04 For Period Ending: 1/6/04 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $175,420.00 $0.00 $175,420.00 $2,250.00 $0.00 $2.250.00 $112.50 $2,137.50 $0.00 $2,137.50 I hereby certify that all items and amounts shown are correct for the work completed to- date. Contractor: ENCOMM MIDWEST, INC. By: Date: The work on this 'project and the application for payment have been reviewed and the amount shown is recommended for payment. URS Corporation >~I ) / I /I' /)1?1~--L .~ ! /7 Ie' ( By: .~ ,./ ,: f..' ~ I. r / Date: . ;;y ... . / APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of4 ( . Application for Payment: Itemization .chedule: A- Unit Contract Contract To-Date To-Date o. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $4,500.00 1.00 $4,500.00 0.50 $2,250.00 2021.501 2 WALL MOUNTED SHELVING LS $350.00 1.00 $350.00 0.00 $0.00 2100.603 3 MASONRY RESTORATION LS $3,250.00 100 $3,250.00 0.00 $0.00 2100.603 4 8UILOING STRUCTURAL WORK LS $13,150.00 1.00 $13,150.00 0.00 $0.00 2100.603 5 INTERIOR PAINTING/COATING LS $5,050.00 1.00 $5.050.00 0.00 $0.00 2100.603 6 10FT BY 7 FT ROLL GARAGE DOOR EA $2.650.00 1.00 $2.650.00 0.00 $0.00 2100.603 7 MISCELLANEOU$ FACILITY REMOVALS LS $2.150.00 1.00 $2,150.00 0.00 $0.00 2104,601 8 BITUMINOUS PAVEMENT (DRIVEWAY' SY $15.00 150.00 $2.250.00 0.00 $0.00 PATCHING) 2350.504 9 F & I PUMPS AND MOTORS LS $15.500.00 1.00 $15.500.00 0.00 $0.00 2504.602 10 F & I ELECTRICAUMECHANICAL SVSTEM LS $87,240.00 100 $87,240.00 0.00 $0.00 2504.602 11 FITTINGS LB $2.50 1,500.00 $3,750.00 0.00 $0.00 2504.502 _2 8'8UTTERFLYVALVE EA $1.005.00 2.00 $2.010.00 0.00 $0.00 504.502 13 10' BUTTERflY VALVE EA $1,410.00 2.00 $2,820.00 0.00 $0.00 2504.502 14 8" ANGLE CHECK VALVE EA $6,460.00 2.00 $12.920.00 0.00 $0.00 2504.502 15 6' CONCRETE SLA8 LS $2,500.00 1.00 $2,500.00 0.00 $0.00 2531.521 16 WOOD FENCE 8 FT HIGH LS $2.650.00 1.00 $2,650.00 0.00 $0.00 2557.503 17 TEMPORARY CONSTRUCTION FENCE LF $150 800.00 $1,200.00 0.00 $0.00 2573.502 18 SODDING LAWN TYPE SY $4.50 1,000.00 $4.500.00 0.00 $0.00 2575.505 Subtotal: $168,440.00 $2,250.00 Schedule: B - Bid Alternate 1 Unit Contract Contract T (rDate To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 16 FT 8Y 16 FT ROLL GARAGE DOOR LS $6,980.00 1.00 $6.980.00 0.00 $0.00 2100.603 Subtotal: $6,980.00 $0.00 Grand Total: $175,420.00 $2.250.00 . Page 3 01 4 Application for Payment: Itemization Summary Schedule Contract To-Date Amount of Amount Work Completed $168.440.00 $2.250.00 A- B . Bid Alternate 1 $6,980.00 $0.00 Grand Total: $175,420.00 $2,250.00 Page 4 of4 i . . . . ~ ~HlLLS Request of City Council Action Agenda Item #: SPEC Council Meeting Date: Januarv 12, 2?fV/004 Prepared By: CY Originating Department: Admin Budgeted Amount: $0,00 Actual Amount: $0.00 Final Action Needed By: Jannarv 12.2004 Conncil Action Request: Motion to appoint Mr. Murtuza Siddiqui as Finance Director/Treasurer. Staff Recommendation: Approve the appointment of Murtuza Siddiqui as Finance DirectorlTreasurer for the City of Arden Hills effective January 20. 2004. and beginning at Step 3 of the approved 2004 . ". Compensation Plan. Advisory Commission Action: o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied . Supporting Documents: ~ Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: e ~ ~ILLS . MEMORANDUM DATE: January 8, 2004 TO: Mayor and City Council FROM: Cynthia Young, Deputy City Clerk/Huillan Resources Director Michelle Wolfe, City Administrator rv~ SUBJECT: Appointment ofMurtuza Siddiqui as Finance Director BACKGROUND In September 2003, the City Council reviewed the job description and salary for the vacant City Accountant/Treasurer. The position was formally changed to "Finance Director" with an adjusted salary range. Following that change, staff initiated a forma] recruitmentprocess. The position was advertised through October 24th. A total of fourteen applications were received. Six applicants were selected for the first round of interviews. Upon completion, three finalists were selected to participate in a management assessment and a second round of interviews. Two finalists were then selected to complete a final interview. At that time, there was general consensus on a top candidate for the position. . DISCUSSION The recommended candidate is Mr. Murtuza Siddiqui. Mr. Siddiqui earned a Masters Degree in Finance from Metropolitan State University in St. Paul. Highlights of his work experience include eleven years as principal accountant/internal auditor at Metropolitan Council and nearly nine years as the Chief Financial Officer with Minnesota Technology, a publicly funded State Agency. RECOMMENDATION Approve the appointment of Murtuza Siddiqui as Finance Director for the City of Arden Hills, effective January 20,2004, and beginning at Step 3 of the approved 2004 Compensation Plan. IIEarthlAdminlJIuman ResourceslCLASSIFlCATIONS\Finance Director\200411~06-04 Memo to Council RE Appointment.doc e ;. . . ~ ~~HILLS Request of City Council Action Agenda Item #: 3.E Council Meeting Date: Jannarv 12,2004 Prepared By: Nick Landwer . \~LA, Originating Department: 0 & M ~- , Budgeted Amount: Actual Amount: $49,259.40 Final Action Necded By: Januarv 12, 2004 Council Action Request: Approve Pay Estimate #Jlor Jay Bros., 1nc, in the amount of$49.259.40for theLi}i Station #7 RehabilitationlKarth Lake Pumping Station Project. Staff Recommendation: The Arden Hills City Engineer recommends the Council approve Pay Estimate #1 jor Jay Bros., Inc. of Forest Lake, MN in the amount of$49, 259.40. A retainage of5.00% is being heldfor this project. Advisory Commission Action: o Planning o PTRC DApproved DApproved DDenied DDenicd Date Date Action: DRevicwed Action: DReviewed Supporting Documents: ~ Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: ~ Other: Application for Payment #1 Financial Implications: . Administrator/Staff Comments: URS AGENDA ITEM 3.E " BRVV, !nc URS Thresher Square 700 Third Street South Minneapolis, MN 554]5 Phone: (612) 370.0700 Pax: (612) 370.1378 . To: Michelle Wolfe/Ardcn Hills City Administrator File: 37951.028.0101 From: Gregory S. Brown Arden Hills City Engineer Date: January 7, 2004 Subject: Pay Estimate #1 Lift Station #7 Rehabilitation! Karth Lake Pumping Station Background The City of Arden Hills awarded Jay Bros., Inc. of Forest Lake, MN the Lift Station #7 Rehabilitation! Karth Lake Pumping Station Project on September 29, 2003 for a total contract . amount of $232,772.50. Project Status Karth Lake Pumping Station This portion of the project is approximately 75% complete. This work includes boring 1,520 linear feet of 6" HDPE forcemain and trenching of electrical cable for power. The 6" forcemain is connected into the existing storm sewer at Cummings Park Drive and the drainage structure is installed at the shoreline along with erosion control. The forcemain and the power cable are both stubbed out at the shoreline. The completion of the project including the installation of the pump and float system, the installation of the control panel, and all site grading and restoration will be completed in the spring. Lift Station #7 Rehabilitation Work for lift station #7 is anticipated to start the second week in January with the exception of a portion of the electrical system. New electrical service cables have been installed on the project site. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate # 1 for Jay Bros., Inc, of Forest Lake, MN in the amount of $49,259.40. A retainage of 5.00% is being held for this project. . . . . APPLICATION FOR PAYMENT PAYMENT NO, 1 Project: Lift Station #7 Rehabilitation / Karth Lake Pumping Station City of Arden Hills 'f., URS Copy C~y Copy Contractor Copy Inspector Copy Owner: Owner No.: Contractor: BRW Job No.: JAY BROS., INC. 37951.028.0101 Application Date: For Period Ending: 1/6/04 12/12/03 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On.Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $232,772.50 $0.00 $232,772.50 $51,852.00 $0.00 $51,852.00 $2,592.60 $49,259.40 $0.00 $49,259.40 I hereby certify that all items and amounts shown are correct for the work completed to- date. Contractor: JAY BROS., INC. By: Date: The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. By: Date: / /7 ~ '! APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of5 , . Application for Payment: Itemization _chedule: A - LIFT STATION #7 Unit Contract Contract To-Date To-Date No. Item Unit Price Ouantity Amount Quantity Amount 1 MOBILIZATION LS $4,590.00 1.00 $4,590.00 0.50 $2,295.00 2021.501 2 LIFT STATION NO.7 REMOVAL LS $4,800.00 100 $4,800.00 0.00 $0.00 2103.601 3 REMOVE SEWER PIPE (6' CIP) LF $10.00 15.00 $150.00 0.00 $0.00 2104.501 4 REMOVE SEWER PIPE (B' VCP) LF $10.00 30.00 $300.00 0.00 $0.00 2104.501 5 REMOVE MANHOLE {SANIT ARYl EA $1.000.00 1.00 $1.000.00 0.00 $0.00 2104.509 6 DEWATERING LS $3,000.00 1.00 $3,000.00 0.00 $0.00 2451.601 7 8' PVC PIPE SEWER LF $60.00 15.00 $900.00 0.00 $0.00 2503.503 8 FITTINGS LB $3.00 2.000.00 $6,000.00 0.00 $0.00 2503.503 9 4' DIP FORCE MAIN, C150 LF $25.00 40.00 $1,000.00 0.00 $0.00 2503.503 10 6' DIP FORCE MAIN, C150 LF $30.00 15.00 $450.00 0.00 $0.00 2503.503 11 4' FLANGE GATE VALVE EA $345.00 2.00 $690.00 0.00 $0.00 2503.503 12 6' FLANGE GATE VALVE EA $520.00 2.00 $1,040.00 0.00 $0.00 .03.503 3 CONNECT TO EXISTING SANITARY SEWER EA $500.00 2.00 $1.000.00 0.00 $0.00 2503.503 14 4' SWING FLEX CHECK VALVE EA $435.00 2.00 $870.00 0.00 $0.00 2503,503 15 3' STEEL VENT PIPE EA $100.00 1.00 $100.00 0.00 $0.00 2503.503 16 F & I LIFT STATION NO.7 ELECTRICAL SYSTEM LS $20,900.00 1.00 $20,900.00 0.00 $0.00 2503.603 17 F & I LIFT STATION NO.7 PUMP SYSTEM LS $28,500.00 1.00 $28,500.00 0.00 $0.00 2503.603 18 CONNECT TO EXISTING SANITARY FORCEMAIN EA $500.00 1.00 $500.00 0.00 $0.00 2503.603 19 SEWER BYPASS LIFT STATION #7 LS $6.012.00 1.00 $6,012.00 0.00 $0.00 2503.603 20 72' LIFT ST A nON WET WELL WITH ACCESS EA $24,763.00 1.00 $24.763.00 0.00 $0.00 HATCH 2506.602 21 60' VALVE MANHOLE EA $5,508.00 1.00 $5,508.00 0.00 $0.00 2506.602 22 TEMPORARY CONSTRUCTION FENCE LF $4.00 800.00 $3,200.00 0.00 $0.00 2573.502 23 SILTFENCETYPE HEAVY DUTY LF $3.00 600.00 $1,800.00 0.00 $0.00 2573.502 24 SODDING TYPE LAWN SY $4.00 3,000.00 $12.000.00 0.00 $0.00 2575.505 . RESTORATION LS $5.000.00 1.00 $5,000.00 0.00 $0.00 75.602 Subtotal: $134.073.00 $2,295.00 Page 3 of 5 Schedule: B - KARTH LAKE PUMP STATtON Unit Contract Contract T o.Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $3.925.00 1.00 $3.925.00 0.50 $1.962.5~. 2021.501 2 BITUMINOUS PAVEMENT (PATH PATCHING) SY $24.75 150.00 $3,712.50 0.00 $0.00 2350.604 3 4' HDPE PIPE SEWER LF $25.00 20.00 $500.00 0.00 $0.00 2503.502 4 4' HDPE BEND EA $25.00 1.00 $25.00 0.00 $0.00 2503.502 5 6',,' REDUCER EA $35.00 1.00 $35.00 0.00 $0.00 2503.502 6 F & I ELECTRICAL CONTROL SYSTEM LS $23,100.00 1.00 $23.100.00 0.80 $18,480.00 2503.502 7 FURNISH SUBMERSIBLE PUMP LS $14.500.00 1.00 $14.500.00 0.00 $0.00 2503.502 B 6' HDPE FORCEMAIN LF $17.60 1,520.00 $26,752.00 1,520.00 $26,752.00 2503.502 9 CONNECT TO EXISTING STORM SEWER STUB EA $1,800.00 1.00 $1.BOO.00 1.00 $1.800.00 2503.503 10 DRAINAGE STRUCTURE SPECIAL, 27' EA $750.00 1.00 $750.00 0.75 $562.50 (HANDHOLE) 2503.602 11 RAFT ASSEMBLY (FOR SUBMERSIBLE PUMP) EA $3,000.00 1.00 $3,000.00 0.00 $0.00 2503.602 12 SILT FENCE TYPE HEAVY DUTY LF $3.00 1,000.00 $3,000.00 0.00 $0.00 2572.502 13 SODDING TYPE LAWN SY $4.00 3,000.00 $12,000.00 0.00 $0.00 2575.505 $o.oe 14 WOOD FIBER 8LANKETS TYPE REGULAR SY $3.00 200.00 $600.00 0.00 2575.523 15 RESTORATION LS $5,000.00 1.00 $5,000.00 0.00 $0.00 2575.602 Subtotal: $98,699.50 $49,557.00 Grand Total: $232,772.50 $51,852.00 . Page 4 of 5 .' Application for Payment: Itemization Summary . . . Schedule Contract To-Date Amount of Amount Work Completed $134,073.00 $2,295.00 A. LIFT STATION #7 B. KARTH LAKE PUMP STATION $98,699.50 $49.557.00 Grand Total: $51.852.00 $232.772.50 Page 5 of 5 . ~ ~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: ;!& ,,,"'" '&? CY Admin $0.00 $0.00 J anuarv 12. 2004 Request of City Council Action Council Action Request: By consent, adopt Resolutions 04-01 through 04-15, which indicate the annual 2004 appointments of Mayor Pro Tem, several Finance Department functions, consultants, legal newspaper, commissions and committees, meeting schedule, and a charitable gambling license. Staff Recommendation: Approval of consent items. Advisory Commission Action: o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied . Supporting Documents: o Memo/Letter: ~ Resolution (No. 04-01 through 04-15) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 04-01 A RESOLUTION DESIGNATING MAYOR PRO TEM WHEREAS, the City Council annually appoints a Council Member to serve as Mayor Pro Tern, THEREFORE, BE IT RESOLVED: The City Council appoints Councilmember Gregg Larson to serve as Mayor Pro Tem in 2004. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004, Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR l\EarthlAdminICouncillResolutions\2004104-01, Designating Mayor Pro Tem.doc . . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No, 04-02 RESOLUTION DESIGNATING DEPOSITORIES AND CORPORATE AUTHORIZATION BE IT RESOLVED, that the U.S. Bank St. Paul, N.A. shall be the official depository for all funds ofthe City of Arden Hills for the calendar year 2004; and, BE IT FURTHER RESOLVED, that the City Treasurer shall from time to time, ascertain that adequate security as required by the laws of the State of Minnesota, is furnished by such depository to protect the City's deposited funds against tinancialloss; and BE IT FURTHER RESOLVED, that checks of this corporation drawn on U.S. Bank St. Paul, N. A., hereinafter called the Bank, shall be signed by three ofthe following officers: Beverly Aplikowski, Mayor; Gregg Larson, Mayor Pro Tem; Michelle Wolfe, Administrator; Murtuza Siddiqui, Treasurer, BE IT FURTHER RESOLVED, that the City Administrator is authorized to use a signature stamp at such time as it becomes necessary for Mayor Beverly Aplikowski or Murtuza Siddiqui, Treasurer. BE IT FURTHER RESOLVED, that the said bank is hereby authorized and directed to honor and pay any checks so drawn as above set forth, whether or not such checks be payable to the order of the foregoing persons either in this individual or official capacity or deposited to this individual credit, and whether or not such signatures are followed by the title or office of the person slgrung. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004, Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, Administrator \\Earth\Admin\Council\Resolutions\2004\04-02. Designating Depositories.doc ~ ~LS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 04-03 RESOLUTION DESIGNATING BROKERAGE FIRMS FOR INVESTMENT IN FINANCIAL INSTRUMENTS AUTHORIZED BY STATE STATUTE CONSISTENT WITH THE CITY INVESTMENT POLICY WHEREAS, it is desirable to invest City funds at the highest available interest rate; NOW THEREFORE, BE IT RESOLVED that effective this date, the following brokerage firms are designated for the sole purpose of investing City funds in Federal government instruments or other authorized investments allowed by State statutes and consistent with the formal investment policy of the City: Dain Rauscher Corp. Minnesota Municipal Money Market Fund (4M Liquid Asset and 4M PLUS Funds) Wells Fargo Brokerage Services, LLC Salomon Smith Barney Inc. . BE IT FURTHER RESOLVED, that the Treasurer is authorized to take whatever actions are necessary to make investments at the aforesaid brokerage firms and to ascertain that adequate security, as required by the laws of the State of Minnesota, is furnished by the issuing bank or savings and loan to protect the City's deposited funds against financial loss; and BE IT FURTHER RESOLVED, that no collateral be required for Federal government instruments since these investments are backed by the full faith and credit of the United States government. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, Administrator' \\Earth\Admin\Council\Resolutions\2004\04-03, Designating Brokerage Firms.doc . . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 04-04 RESOLUTION DESIGNATING ADDITIONAL MONEY MARKET DEPOSITORIES FOR INVESTMENT PURPOSES WHEREAS, Resolution No.04-02 designates the U.S. Bank St. Paul, N.A. as the official depository for funds of the City of Arden Hills for calendar year 2003; and WHEREAS, it is desirable to invest City funds at the highest available interest rate; NOW THEREFORE, BE IT RESOLVED that effective this date, the following money market funds are designated additional depositories for the sole purpose of investing cash or cash equivalent funds of the City of Arden Hills: Minnesota Municipal Liquid Asset Fnnd (4M Liquid Asset and 4M PLUS Funds); Wells Fargo Government Money Market Fund; and Salomon Smith Barney Money Funds Government Portfolio Class A. BE IT FURTHER RESOLVED, that the Treasurer is authorized to take whatever actions are necessary to make investments in the aforesaid money market funds and to ascertain that adequate security, as required by the laws of the State of Minnesota, is furnished by such money market funds to protect the City's deposited funds against financial loss. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DA Y OF JANUARY, 2004, Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2004\04-04. Designating Additional Money Market Depositories.doc ~ ~HlLLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA . RESOLUTION No, 04-05 RESOLUTION FOR TRANSFER OF FUNDS BY TELEPHONIC INSTRUCTIONS WHEREAS, the U.S. Bank St. Paul, N. A. is the depository in which funds of the City of Arden Hills may be deposited, and a corporate resolution with respect thereto is presently in effect authorizing the deposit and withdrawal offunds; and WHEREAS, the City of Arden Hills desires to add to and supplement said corporate resolution with the following resolution: NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that anyone of the following persons: Michelle A, Wolfe, City Administrator; Murtuza Siddiqui, Treasurer; Beverly Aplikowski, Mayor, is authorized, on behalf of this corporation, to give instructions by telephone to the U.S. BANK ST PAUL, N. A., to transfer funds on deposit with the bank: a. b. to other accounts of this corporation with the bank; or to other accounts of this corporation with other banks. . 2. The bank is authorized to act on such telephonic instructions received by it from anyone who represents himself to be any of the above-named persons whether or not his voice resembles the voice of such person. 3. The bank is authorized in its sole discretion to refuse to honor telephone instructions and to insist upon written instructions signed by anyone of the persons named in paragraph I of this resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, Administrator \\Earth\Admin\Counci1\Resolutions\2004\04..oS. Transfer of Funds.doc . . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO, 04-06 A RESOLUTION DESIGNATING URS AS ENGINEERING CONSULTANT WHEREAS, the City Council annually designates an independent firm to contract with the City for engineering services; THEREFORE, BE IT RESOLVED: The City of Arden Hills designates URS as the 2004 Engineering Services Consultant. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004, Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR \\EarthlAdmin\Council\Resolutions\2004\04-06, Appointing URS.doc ~ ~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 04-07 A RESOLUTION DESIGNATING PETERSON, FRAM AND BERGMAN AS THE CRIMINAL AND CIVIL LEGAL SERVICES CONSULTANT WHEREAS, the City Council annually designates an independent firm to contract with the City for criminal and civil legal services; THEREFORE, BE IT RESOLVED: The City of Arden Hills designates the law firm of Peterson, Fram and Bergman as the 2004 Criminal and Civil Legal Services Consultant. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS . 12th DAY OF JANUARY, 2004, Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR l\Earth\AdminICouncillResolutions\2004104-07, Appointing Peterson, Fram and Bergmann as Criminal and Civil Council,doc . . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO, 04-08 A RESOLUTION DESIGNATING THE SHOREVIEW/ARDEN HILLS BULLETIN AS THE LEGAL NEWSPAPER WHEREAS, the City Council annually designates a local publication as the City's legal newspaper; THEREFORE, BE IT RESOLVED: The City of Arden Hills designates The Shoreview/Arden Hills Bulletin as the 2004 Legal Newspaper. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004, Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR IIEarthlAdminICouncillResolutions\2004104-08, Designating Legal Newspaper.doc ~ ~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO, 04-09 A RESOLUTION DESIGNATING 2004 FINANCIAL AUDITOR WHEREAS, the City annually designates an independent firm to contract with the City for external financial auditing, THEREFORE, BE IT RESOLVED that the City of Arden Hills designates Abdo, Abdo, Eick & Meyers as the 2004 Financial Auditor. ADOPTED by the City Council this 12th day of January, 2004. . Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2004\04-09, Designating 2004 Financial Auditors.doc . . . ~ ~LS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO, 04-10 A RESOLUTION APPOINTING 2004 PLANNING COMMISSION WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council regarding planning and zoning issues; THEREFORE, BE IT RESOLVED: The City Council appoints the following residents to serve on the 2004 Planning Commission: Chair, David Sand Vice Chair, Clayton Zimmerman Ken Bezdicek Clayton Larson Elizabeth Modesette Megan Ricke THEREFORE, BE IT FURTHER RESOLVED: The City Council appoints Lois Rem as Council Liaison and City Planner Peter Hellegers as Staff Liaison to the 2004 Planning Commission. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR . \\Earth\Admin\Council\Resolutions\1004\04-10, Appointing Planning Commission and Liaisons.doc ~ ~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO, 04-11 A RESOLUTION APPOINTING 2004 PARKS, TRAILS AND RECREATION COMMITTEE WHEREAS, the City Council annually appoints residents to serve III an advisory capacity to the City Council regarding parks, trails and recreation issues; THEREFORE, BE IT RESOLVED: The City Council appoints the following residents to serve on the 2004 Parks, Trails and Recreation Committee: Chair, Bill Henry Vice-Chair, Roberta Thompson Don Messerly Rich Straurnann Jim Crassweller Steve Zilmer Joani Werner . THERFORE BE IT FURTHER RESOLVED: The City Council appoints Brenda Holden as the Council Liaison and Director of Operations and Maintenance Thomas Moore, and Recreation Supervisor Michelle Olson as Staff Liaisons to the Parks, Trails and Recreation Committee. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2004\04-ll, Appointing Parks, Trails and Recreation Committee and Liaisons.doc . . . . ~ ~HlUS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO, 04-12 A RESOLUTION APPOINTING 2004 COMMUNICATIONS COMMITTEE WHEREAS, the City Council annually appoints residents to serve III an advisory capacity to the City Council regarding communications and newsletter; THEREFORE, BE IT RESOLVED: The City Council appoints the following residents to serve on the 2004 Communications Committee: Sue Schroeder Lois Rem Mary Nosek Fran Holmes THERFORE BE IT FURTHER RESOLVED: The City Council appoints Brenda Holden as the Council Liaison and Deputy Clerk/Human Resources Director Cynthia Young as the Staff Liaison to the 2004 Communications Committee. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004, Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2004\04-12, Appointing Communications Committee and Liaisons.doc ~ ~LS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO, 04-13 A RESOLUTION APPOINTING CITY COUNCIL LIAISON TO THE LAKE JOHANNA FIRE DEPARTMENT OPERATIONS BOARD AND BUDGET BOARD WHEREAS, the City Council annually appoints a liaison to the Lake Johanna Fire Operations Board and Budget Board, THEREFORE, BE IT RESOLVED that the City Council hereby appoints Gregg Larson to serve as 2004 City Council liaison to the Lake Johanna Fire Operations Board and Budget Board. ADOPTED by the City Council this 12th day of January, 2004. . Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2004\04-13, Appointing Council Liaison to Lake Johanna Fire Operations Board and Budget.doc . . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 04-14 A RESOLUTION APPROVING THE 2004 COUNCIL REGULAR MEETING AND WORK SESSION SCHEDULE WHEREAS, the City Council annually adopts its meeting schedule for the regular Council Meetings and the Council Work Sessions. THEREFORE, BE IT RESOLVED that the City Council hereby approves Attachment "A" - City Council Meeting Schedule for Regular Meetings and Work Sessions in 2004. ADOPTED by the City Council this 12th day of January, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2004\04-14, Approving the 2004 Meeting Schedule fOT Council Regular Meetings and Work Sessions.doc Resolution No. 04-14 ATTACHMENT "A" Arden Hills City Council 2004 Meeting Schedule Date Dav Meetina Time January 20 Tuesday Work Session 4:45 p.m. Januarv 26 Monday Council 7:00 p.m. February 9 Monday Council 7:00 p.m. February 17 Tuesday Work Session 4:45 p.m. February 23 Monday Council 7:00 p.m. March 8 Monday Council 7:00 p.m. March 22 Monday Work Session 4:45 p.m. March 29 Monday Council 7:00 p.m. Aoril 12 Monday Council 7:00 p.m. Aoril 19 Monday Work Session 4:45 p.m. Aoril 26 Monday Council 7:00 p.m. May 10 Monday Council 7:00 p.m. May 17 Monday Work Session 4:45 p.m. June 1 Tuesday Council 7:00 p.m, June 14 Monday Council 7:00 p.m. June 21 Monday Work Session 4:45 p,m, June 28 Monday Council 7:00 p.m, July 12 Monday Council 7:00 p.m. July 19 Monday Work Session 4:45 o.m. July 26 Monday Council 7:00 p.m. Auaust 9 Monday Council 7:00 p.m. Auaust 16 Monday Work Session 4:45 p.m. Auaust 30 Monday Council 7:00 p.m. Sentember 13 Monday Council 7:00 p.m. Sentember 20 Monday Work Session 4:45 p.m. Seotember 27 Monday Council 7:00 p.m. October 12 Tuesday Council 7:00 p.m. October 18 Monday Work Session 4:45 p.m. October 25 Monday Council 7:00 p.m. Noyember 8 Monday Council 7:00 p.m. Noyember 15 Monday Work Session 4:45 o.m. Noyember 29 Monday Council 7:00 o.m. December 13 Monday Council 7:00 o.m. December 20 Monday Work Session 4:45 p.m. December 20 Monday Council 7:00 p.m. \\Earth\Admin\Council\Calendar\2004 Meeting Schedule.doc . . . . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No, 04-15 RESOLUTION APPROVING CHARITABLE GAMBLING LICNESE RENEWAL FOR NORTH SUBURBAN YOUTH FOUNDATION TO OPERATE AT BIG TEN SUPPER CLUB NOW THEREFORE, BE IT RESOLVED by the City Council ofthe City of Arden Hills, Minnesota, that the City agrees to approve a Charitable Gambling License Renewal for the North Suburban Youth Foundation to operate at Big Ten Supper Club, 4701 North Highway 10, Arden Hills, Minnesota. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004, Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2004\04~15, Approving Charitable Gambling License for North Suburban Youth Foundation - Big Ten,doc . ~ ~HlLLS Agenda Item #: 3.8 Council Meeting Date: January 12.2004 Prepared By: CY Originating Department: Admin ~ Budgeted Amount: $0,00 Actual Amount: $0,00 Final Action Needed By: January 12, 2004 Request of City Council Action Council Action Request: By consent, approval of Resolution No. 04-17, Noticing the Assessment Hearing on January 26 for the 2004 Pavement Management Program (PMP) Edgewater Neighborhood Streets. Staff Recommendation: Approval of consent item. Advisory Commission Action: o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied . Supporting Documents: o MemolLetter: ~ Resolution (No. 04-17) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . All affected property owners have been noticed and legal newpaper shall publish notice of hearing on January 14th and January 21. ~ ~ ~HlLLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA . RESOLUTION No, 04-17 HEARING ON PROPOSED ASSESSMENT FOR 2004 PAVEMENT MANAGEMENT PROGRAM (PMP) FOR EDGEWATERNEIGHBORHOOD STREETS WHEREAS, by a resolution passed by the Council on November 10,2003, the Deputy Clerk was directed to prepare a proposed assessment of the cost of improving the streets within the Edgewater Neighborhood of Arden Hills, AND, WHEREAS, the Deputy Clerk has notified the Council that such assessment has been completed and filed in her office for public inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: I. A hearing shall be held on the 26th day of January, 2004, in the city hall at 7:00 p.m. to . pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The Deputy Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the Deputy Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The owner may at any time thereafter, pay to the Deputy Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. . . . . ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004, Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, Administrator \\Earth\Admin\Council\Resolutions\2004\04-17, 2004 PMP Edgewater Neighborhood Assessment Hearing.doc . . . . ~ ,,^~HILLS Request of City Council Action Agenda Item #: 3.1 Council Meeting Date: January 12. 2004 Prepared By: AP @ Originating Department: Finance Budgeted Amount: Actuat Amount: Final Action Needed By: N/A Council Action Request: Consider a motion to approve Resolution 04-16: Approving the Capital Asset Policy. Staff Recommendation: Approve Resolution 04-16: Approving the Capital Asset Policy. Advisory Commission Action: o Planning DpTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied Supporting Documents: . 0 Memo/Letter: e ~ Resolution (No. 04-16) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: There are no direct financial implications associated with approving the policy. However, it will impact the preparation and content of financial statements and fixed asset reporting on a going forward basis. This will provide the foundation for bringing the City into compliance with the requirements outlined in GASB 34. Administrator/Staff Comments: Since the December Work Session, one change suggested by Brenda Davitt has been incorporated into the document. The "construction in progress" capitalization threshold in Section 1 has been changed from "Accumulate all costs and capitalize ifover $100.000 when complete," to "Accumulate all costs and capitilize if over $25,000 for buildings or other improvements and $100,000 for infrastructure." ~ ~!lILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 04-16 RESOLUTION APPROVING A CAPITAL ASSET POLICY WHEREAS, the Governmental Accounting Standard Board's Statement Number 34 requires governments to report capital assets and to depreciate the capital assets over their estimated useful lives; and WHEREAS, as a result of the Governmental Accounting Standard Board's Statement Number 34 it is necessary for the City to develop and implement a Capital Asset Policy that meets the new financial statement reporting requirements, and provides management information; and WHEREAS, the City of Arden Hills has developed a policy that defines capitalization thresholds for different types of capital assets, provides direction on capital asset reporting and depreciation, and outlincs the useful life of various classes of capital assets. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the Capital Asset Policy attached as "Exhibit A" to this resolution is hereby adopted. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004, Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, Administrator \\Earth\Admin\Council\Resolutions\2004\04- J 6, Approving lhe Capital Asset Policy.doc . . . . . . .' ' I' Exhibit A . EN HILLS . . City Council Approval Draft January 12, 2003 I INTRODUCTION For fiscal-year ending December 31, 2004, the City of Arden Hills will be required to implement Governmental Accounting Standards Board (GASB) Statement No. 34, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments. Statement No. 34 establishes new financial reporting requirements for state and local governments throughout the United States. When implemented, it will create new information and will restructure much of the information that the City of Arden Hills has presented in its annual reports in the past. The intent of these new requirements is to make annual reports more comprehensive and easier to understand and use. Two key componcnts of Statement No. 34 require governments to report capital assets and to depreciate the capital assets over their estimated useful lives. Therefore, it will be necessary for the City to develop and implement a Capital Asset Policy that meets the new financial statement reporting requirements, and provides management information. While the Capital Asset Policy is not all encompassing, it will provide guidance to implementing the new repoIt\ng requirements, i.e., meeting the primary objective of financial reporting as it pertsins to vall.\ation, allocation, presentation and disclosure; therefore this policy will not used for property cotltrol purposes. This policy is effective January I, 2004. 2 . . . : . TABLE OF CONTENTS SECTION I Define Capital Assets and Capitalization Thresholds 4 SECTION II Capital Asset Reporting 4 SECTION III Capital Asset Depreciation 5 SECTION IV Capital Asset Definitions and Categories 5 SECTION V Capital Assets Estimated Useful Life 9 . . 3 CITY OF ARDEN HILLS CAPITAL ASSET POLICY . PURPOSE It is the policy of the City of Arden Hills to maintain appropriate procedures regarding the procurement, management, and disposal of all capital assets, in accordance with Governmental Accounting Stands Board Statement No. 34 (GASB 34). The Capital Assets Policy addresses classes of assets, determination of useful lives, and calculation of depreciation. SECTION I DEFINE CAPITAL ASSETS AND CAPITALIZATION THRESHOLDS A capital asset is real or personal property used in operations and having a value equal to or greater than the capitalization threshold set forth by the City, for that specific asset classification, and has an estimated useful life greater than one year. For financial reporting purposes only, the City will classify and establish capitalization thresholds for each asset class as follows: CAPITAL ASSET CLASSIFICATION CAPITALIZATION THRESHOLD Land and land improvements; $10,000 Other improvements $25,000 Buildings and building improvements; $25,000 Machinery and equipment; $ 5,000 Vehicles; $ 5,000 Infrastructure; and $100,000 Construction-incprogress. Accumulate all costs and capitalize if over $25,000 for buildings or other improvements and $100,000 for infrastructure. Other assets $ 5,000 . Another criterion for recording capital assets is capital-related debt. Capitalizing these assets will minimize the potential of reporting negative net assets in the statement of net assets. In most cases, these assets will meet tbe thresholds and guidelines for recording as a capital asset. SECTION II CAPITAL ASSET REPORTING Capital assets should be recorded and reported at their historical costs, which includes costs necessary to placing a capital asset into its intended use or state of operation. Historical cost includes the vendor's invoice, the value of any trade-in or allowance, sales tax, initial installation cost (excluding in-house labor), modifications, attachments, accessories or apparatus; and ancillary charges sucb as freight and transportation charges, site preparation costs, and professional fees. In the event the historical cost of a capital asset is not determinable, it will be necessary to record an estimated historical cost of the asset using alternative methods. Alternative methods include standard costing and normal costing. Standard costing estimates the historical cost of a capital . asset by establishing the average cost of obtaining the same or a similar asset at the time of 4 . . . acquisition. Normal costing estimates historical cost based on the current cost to either reproduce or replace the capital asset, indexed by a reciprocal factor from the estimated acquisition date, i.e., taking the value of acquiring the asset new today and then discounting that amount by an appropriate inflation factor back to the date of acquisition. Capital assets donated to the City shall be reported at fair value. Fair value is the amount at which an asset could be exchanged in a current transfer at arm's length between willing parties, other than in a forced or liquidation sale. Donations are defined as voluntary contributions of resources to the City by a non-governmental entity. A voluntary contribution of resources between governmental entities is not a donation. SECTION III CAPITAL ASSET DEPRECIATION Depreciation is the process of allocating the cost of a tangible asset to the periods of benefit. Capital assets shall be depreciated over their estimated useful live with exception of the following: . Inexhaustible assets, i.e., land, and land improvements that do not require maintenance or replacement, e.g., certain works of art and historical treasures; . Infrastructure assets reported using the modified approach; and . Construction work-in-progress. For financial purposes the City will use the straight-line method of depreciation, which allocates the cost evenly over the life of the asset. Generally, at the end of an asset's life, the sum of the amounts charged for depreciation in each accounting period, or accumulated depreciation, will equal the original cost less salvage value. A significant issue when recording capital assets is the question of when expenditures are capitalized as improvements versus recorded as repairs or maintenance expenses. The key consideration for determining whether to capitalize expenditures depends on whether the cost incurred, significantly extends the asset's useful life, increases its capacity, or improves its efficiency. Therefore, capital asset improvement costs are capitalized if: · The costs exceeds the capitalization thresholds; and . One ofthe following criteria is met: o The value of the asset or estimated life is increased by 25% of the original cost or life period; o . The cost results in an increase in capacity ofthe asset; or o The efficiency of the asset is increased by more than 10%. SECTION IV CAPITAL ASSET DEFINITIONS AND CATEGORIES Land is the surface or crust of the earth, which can be used to support structures, and may be used to grow crops, grass, shrubs, and trees; and is characterized as having an unlimited life, i.e., indefinite. Land is an inexhaustible asset and not depreciable. Land improvements consist of betterments, site preparation, and site improvements (other than buildings) that ready land for its intended use. The costs associated with improvements to land 5 are addcd to the cost of the land. Land improvements can be furthcr catcgorized as inexhaustible, not requiring maintenance or replacement; or exhaustible, e.g., parking lots, landscaping and fencing. Examples of items to be capitalized as land and land improvements include: . . Purchase price or fair valuc at timc of gift; . Commissions; . Professional fees, includes title scarchcs, architect, legal, engineering, appraisal, surveying, environmental assessments; . Land cxcavation, fill, grading, and drainage; . Dcmolition of cxisting buildings and improvements, less salvage; . Removal, relocation, or reconstruction of property owned by others, I.e., power, telcphone and railroad lines; . Interest on mortgages accrued at date of purchase; . Accrued and unpaid taxes at date of purchasc; . Other costs incurred in acquiring the land; . Water wells, including initial cost for drilling, the pump and its casing; and . Pennanent right-of-way. Other Improvements include land improvements that are exhaustible in nature and enhance the quality or facilitate the use of land for a specific purpose. Examples of items to capitalize as other improvements include: . Fencing and gates; . Landscaping; . Parking lost, driveways, and parking barriers; . Outdoor sprinkler and irrigation systems; . Recreation areas and athletic fields, including bleachers; . Golf courses; . Paths and trails; . Septic systems; . Swimming pools, tennis courts, basketball courts, skate parks; . Fountains, . Plazas and pavilions; and . Retaining walls. Buildings referto a structure that is pennanently attached to the land, has a roof, is partially or completely enclosed by walls, and is not intended to be transportable or moveable. Certain buildings or strUctures that are ancillary parts of infrastructure networks, such as well houses and pumping stations will be reported as infrastructure rather than as buildings. Examples of items to be capitalized as buildings: Purchased Buildings . . Original purchase price; . Expenses for remodeling, reconditioning, or altering a purchased building to make it ready for its intended purpose; . Environmental compliance, i.e., asbestos abatement; . 6 . . . . Professional fees, includes architect, engineer, management fees for design and supervision, legal; · Cancellation or buyout of existing leases; and . Other costs required to place or render the asset into operation. Constructed Buildings . Completed project costs; · Cost of excavation or grading or filling of land for a specific building; . Expenses incurred for the preparation of plans, specifications, blueprints; . Building permits; . Costs of temporary buildings used during construction; . Additions to buildings, i.e., expansions, extensions, or enlargements. Building improvements include capitalized costs that materially extend the useful life of a building or increase the value of a building, or both, beyond one year. Building improvements should not include maintenance and repairs done in the normal course of business. Examples of items to be capitalized as building improvements include: . Installation or upgrade of heating and cooling systems, including ceiling fans and attic fans; . Original installation or upgrade of wall or ceiling covering such as carpeting, tiles, paneling, or parquet; . Structural changes such as reinforcement of floors or walls, installation or replacement of beams, rafters, joists, steel grids, or othcr interior framing; . Installation or upgrade of window or door-frames, upgrading windows or doors, built"in closet a)ld cabinets; · Interiorrenovation of casings, baseboards" light fixtures, ceiling trim; . Installation or upgrade of plumbing and electrical wiring; and . Installation or upgrade of telecommunication systems. Examples of items considered repairs or maintenance in nature and should not be capitalized as buildings or building improvements include: . Adding, removing and/or moving of walls relating to renovation projects that are not considered major rehabilitation projects and do not increase the value of the building; · Improvement projects of minimal or no added life expectancy and/or value to the building; . Plumbing or electrical repairs; . Cleaning, pest extermination, or other periodic maintenance; . Intcrior decoration, i.e., draperies, blinds, curtain rods, wallpaper; . Exterior decoration, i.e., detachable awnings, uncovered porches, decorative fences; . Maintenance-type interior renovation including repainting, touch-up plastering, replaccment of carpet, tile, or pane sections, and refinishing of sinks and fixtures; . Replacement of a part or component of a building with a new part of the same type and perfOrn1ance capabilitics, e.g., replacement of an old boiler with a new one of the same type and performance capabilities; . Any other maintenance-related expenditure, which does not increase the value of the building. 7 Equipment, Machinery and Vehicles refer to fixed or movable tangible assets used for operations, the benefits of which extend beyond one year from date of receipt. Examples of expenditures to be capitalized as equipment, machinery, and vehicles include: . Original contract or invoice price; . Freight charges; . Handling and storage charges; . In-transit insurance charges; . Sales, use and other taxes imposed on the acquisition; . Installation charges; . Charges for testing and preparation for use; . Cost of reconditioning used items when purchased; and . Parts and labor associated with the construction of equipment, machinery, or vehicle. Note that the cost of extended warranties and/or maintenance agreements, which can be separately identified from the cost of the equipment, machinery, or vehicle, shall not be capitalized. InfrastructureAssets are long-lived capital assets that are linear and stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples of infrastructure assets include: . Roads, streets, curbs, gutters, sidewalks; . Bridges; . Water and sanitary sewer systems; . Drainage and storm water systems; . Street light systems; and . Signage. Infrastructure assets shall be capitalized and depreciated unless the modified approach is used. The modified approach is an alternative to reporting depreciation for infrastructure assets that meet the following criteria: . The assets are managed using a qualifYing asset management system; and . It is documented that the assets are being preserved at or above a condition level established by the City. Under the modified approach the infrastructure, assets are not depreciated, and only the costs that increase the capacity or efficiency of the asset are capitalized, while all other expenditures that preserve the useful life of the assets are expensed. Only infrastructure assets that comprise a network or subsystem of a network can be reported using the modified approach. Other Capital Assets include computer software that is either purchased or developed for internal use. Internally developed or purchased software should be capitalized if the cost of the software exceeds the capitalization threshold. The software should be depreciated over the software's estimatcd useful life. Capitalization of computer software includes software license fees if the total dollar amount of the fee divided by the number of units or terminals exceeds the threshold. Examples of expenditures to be capitalized as computer software include: 8 . . . .' . . . . External direct costs of materials and services, i.e., third-party fees for services; . Costs to obtain software from third parties; . Travel costs incurred by employees in their duties directly associated with development; . Payroll and payroll-related costs of employees directly associated with or devoting time to encoding, installing or testing; and . Costs to develop or obtain software that allows for access or conversion of old data by new information systems. Note that upgrades and enhancements should only be capitalized to the extent that they increase the functionality ofthe product. Capital Leased Property includes leased real or personal properly, for which ownership of the asset substantially transfers to the lessee; therefore meeting the criteria for capitalizing as an asset. The cost of the asset is capitalized if the lease agreement meets anyone of four conditions: . It transfers ownership of the properly to the lessee at the end of the lease term; . The lease contains a "bargain purchase" option-an option that gives the lessee the right to purchase the asset for a future price less than the fair market value; · The lease term is equal to at least 75% of the asset's estimated economic life; or . The present value of the minimum lease payments at the inception of the lease, excluding exccutory costs, equals at least 90% of the fair market value of the leased asset at the time the lessee signs the lease. Leases that do not meet any of the above conditions shall be recorded as an operating lease and reported in the notes of the financial statements. SECTION V CAPITAL ASSETS ESTIMATED USEFUL LIFE' Oth er lunnroveDncnts ~cing and gates; 20 vears Landscaping; 20 years Parking lots, driveways, and parking barriers; 15 years Outdoor sprinkler and irri~ation svstems; 20 years Recreation areas and athletic fields, including 15 years bleachcrs; Golf courses; 20 years Paths and trails; 15 years Septic systems; 15 years Swimming pools, tennis courts, basketball 20 years courts, skate parks; Fountains, 20 years ~aining walls. 20 vears Outdoor lighting 20 years 40 ears 25 years 20 ears ortable buildin s I Estimated useful life values derived from the Internal Revenue Service Alternative Depreciation System (ADS). 9 '. HV AC (heating, ventilation, air conditioning) 20 years Electrical 20 vears Plumbing 20 years Sprinkler system 20 vears Security and fire alarm system 10 years Cabling I 0 years Floor covering other than carpet 15 years Carpeting 7 years Interior construction 15 years Interior renovation --:- 10 years Elevators 20 vears . and vehicles structural 10 years 6 ears 7 years 10 years 4 years 10 years 10 years 10 ears 10 years 10 ears 10 ears 5 years IS years 10 years 5 ears 7 years . 9 years 20 years Infrastrnctnre Roads, streets, curb and gutter 30 years Parking lots 15 vears Sidewalks 20 years Water, sanitary sewer, storm sewer systems 50 years Bridges 30 vears Q:\Comrnunity Services Director\Capital and General Expenditure Policy Draft #2 - Approval Draft.doc . 10 . . . ~ ~~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 3.J Januarv @. 2004 AP CD $11,600.00 N/A Council Action Request: Consider approval of a motion of withdrawing/rom the 1-35W Corridor Coalition and discontinuing participation in the Housing Resource Center and special GIS assessment on a going forward basis. Staff Recommendation: Approve a motion withdrawing from the 1-35W Corridor Coalition and discontinuing participation in the Housing Resource Center and special GIS assessment on a going forward basis. Advisory Commission Action: o Planning DpTRC Action: DReviewed Action: DReviewed Date Date DApproved DApproved DDenied DDenied Supporting Documents: o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Based on Council discussion and direction at the December Worksession, staff sent a letter to the 1-35 W Corridor Coalition informing them that Arden Hills did not intend to renew its membership on a going forward basis. The action being requested formalizes the direction previously provided by the Council. Administrator/Staff Comments: NIA . . . ~ ~~HILLS Request of City Council Action Agenda Item #: 3,K Council Meeting Date: January 12. 2004 Prepared By: PH nt Originating Department: CD ,v Budgeted Amount: Actual Amount: Final Action Needed By: Januarv 12. 2004 Council Action Request: Review the attached 2004 SCORE Agreement and authorize the Administrator to execute the agreement. Staff Recommendation: Authorize the Administrator to execute the 2004 SCORE Agreement. Advisory Commission Action: o Planning o PTRC DApproved DApproved DDenied DDenied Date Date Action: DRevicwed Action: DReviewed Supporting Documents: o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommcndation: o Attorney Recommendation: ~ Other: 2004 SCORE Agreement Financial Implications: Administrator/Staff Comments: AGREEMENT BETWEEN RAMSEY COUNTY AND CITY OF ARDEN HILLS FOR A SCORE FUNDING RECYCLING GRANT . This Agreement is between Ramsey County ( the "County" ) and the City of Arden Hills (the "Municipality"). 1. OBLIGATIONS a. Reimbursement 1. The Municipality is obligated to provide for curbside recycling as agreed to in the Joint Powers Agreement between the Municipality and Ramsey County for funding residential recycling, including programs or provisions for assuring residential recycling service is available to residents on-site at all multi-unit housing and manufactured home parks. The County may deny reimbursement to the Municipality, or seek recovery of payments disbursed to the Municipality, if the Municipality is unable to verify that recycling collection service is provided at each place of residence. The County may deny reimbursement, or seek recovery, of that portion of the grant amount equivalent to the prOportion of househOlds not provi<:led recycling coltection service. . ' " . 2. The Municipality ,is r~qui~ed to, credit the County and the State of Mi'1nesota',s SCORE fund as fundir\g sources;'n 'ani/public education materials. .. " . '; . 3. The Municipality shalt use the SCORE funds as specified by the Joint Powers Agreement dated June 22, 1999. -h 4. The Municipality shalt receive two payments from the County for recycling funds. The first distributi'6n shalt occur by February 28, 2004, and shalt be in the amount of $9,245. The second distribution shalt be by May 31, 2004, and shalt be for $9,244. '1 !. ,- '- ,-~ _i'- ' The Municipality shalt not use grant funds for expenses, or a portio'n 'of e~penses, which have beEln or will be reimbursed by other parties, or for expenses that do not meet the eligibility criteria outlined in the SCORE grant application guidelines. . 5. The County's obligation under this Agreement is subject to the availability and provision of funding from the State of Minnesota. The County may immediately cancel, this Agreement or reduce the reimbursement to the Municipality to the extent funds received from the State are redu'ced or eliminated. The County is acting as fiscal agent for the Municipality and in no event shalt be obligated to reimburse the Municipality in an amount in excess of that actualty received from the State. . b. Reports 1. The MUl)i~ipality shalt submit two reports to the County. The first is due to the County on August 15, 2004. The second report is due on February 1, 2005. ,The report due August 15, 2004; wilt include program information for January 1 through J,"ne'30,::'Q04. The second report will include program information for July 1 through December 31, 2004. These reports are to include information on recycling at alt residential units, including multi- family buildings and manufactured home parks, even if the Municipality does not provide collection services to those units. 2. The reports shall be submitted on forms provided by the County. . . c. Financial Report 1. The Municipality shall submit a letter which certifies that SCORE funds have been used pursuant to the Joint Powers Agreement and this Agreement. That letter shall be included in the report due February 1, 2005. 2. The Municipality shall be required to submit, if requested by the County, an audited financial report to the Ramsey County Budget and Accounting Office. The report shall show how funds received from Ramsey County were disbursed. 2. TERM The term of this agreement shall be from January 1,2004, through December 31,2004, the date of signatures notwithstanding. :<, 3. CANCELLATION Either party may cancel this Agreement at any time upon thirty (30) days written notice to the other party. In the event of termination, the Municipality shall be entitled to reimbursement for those eligible expenses incurred up to the termination date, provided the expenses have been incurred according to the budget shown in Attachment A and the Municipatity is not otherWise in default of any terms and conditions in this Agreement. 4. DEFAULT Any of the following shall constitute default on the part of the Municipality: . a. The failure of the Municipality to use funds in a manner consistent with this Agreement and Attachment A. b. The failure of the Municipality or its (sub)contractor(s) to use their best efforts to ensure the maximum collection and marketing of recyclable materiats from all residential units. c. The failure of.the Municipality to provide information satisfactory to the County as required in this Agreement, including information requested on the report forms provided by the County. d. The failure o.f the Municipality to meet any terms and conditions of this a~reement. 5. GENERAL CONDITIONS a. All services and duties performed by the Municipality pursuant to this Agreement shall be performed to the satisfaction of the County and in accordance with all applicable federal, State, and local laws, ordinances, rules, and regulations as a condition of payment. The Municipality agrees that it will ccmply with all federal, State, and local statutes and ordinances relating to nondiscrimination. b. The Municipality shall at all times be an independent contractor and shall not be the employee of the County for any purpose. The County shall not be responsible for the payment of any taxes, either federal or State. on behalf of the Municipality, nor shall the County be responsible for any fringe benefits. No Civil Service or other rights of employment will be acquired by virtue of Municipality's services. . c. The Municipality and County mutually agree to defend, hold harmless, and indemnify the other party, its officials, agents, and employees, from any liability, loss, or damage they may suffer as a result of demands, claims, judgments, or costs arising out of or caused by the indemnifying' party's performance of their respective obligations under the provisions of this Agreement This provision shall not be construed nor operate as a waiver of any applicable limits of or exceptions to liability set by law. . d. All data collected, created, received, maintained, or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat Ch. 13, or any other applicable State statute, any State rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. The Municipality agrees to abide by these statutes, rules, and regulations. e. All books, records, documents, and accounting procedures and practices of the Municipality and its (sub)contractor(s), if any, relative to this Agreement are subject to examination by the County and the State Auditor, as appropriate, in accordance with the provisions of Minnesota Statutes S16C.05, Subd. 5. f. The Municipality shall make all reasonable efforts to ensure that their employees, officials and subcontractors do not engage in violence white performing under this agreement Violence, as defined by the Ramsey County Workplace Violence Prevention and Respectful Workplace Policy, is defined as words and actions that hurt or attempt to threaten or hurt people; it is any action involving the use of physical force, harassment, intimidation, disrespect, or misuse of power and authority, where the impact is to cause pain, fear or injury. g. The Municipality will be required to pay any subcontractor within ten days of receipt of payment from the Cotinty for undisputed services provided by the subcontractor. The Municipality will be required to pay interest of 1 Y. percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Municipality shall pay the actual penalty due to the subcontractor. A . subcontractor who prevails in a civil action to collect interest penalties from the Municipality must be awarded its costs and disbursements, inctuding attorney's fees, incurred in bringing the action. h. All equipment purchased using funds provided in this Agreement shall remain the property of the Municipality. i. Any amendn;ents to this Agreement shall be in writing and signed by both parties. 6. RECYCLING MARKETS SUPPORT FUND During 2004, the' County will reserve for the Municipality a portion of the County Recycling Markets Support Fund for the Municipality. This portion will be the proportion of the Municipality's population residihg in Ramsey County to the entire Ramsey County population, according to 2001 Metropolitan Councit poputation figures, multiplied by the total amount of the Support Fund. To gain access to these funds, the Municipality must first appty to the County, in accordance with the County's guidelines in place at the time for distribution of the Recycling Markets Support Fund. The Municipality'WiII be allowed to incur expenses for reimbursement in accordance with its application, including eligible activities and maximum potential reimbursement amount, once such application is approved by the County. The County shall reimburse the Municipality for adequately documented requests consistent with such an approved application. The Municipality must provide evidence, upon request from the County, that no Support Fund monies were used to landfill recyclable materials and/or transport materials to a landfill. The County reserves the right at any time to amend the total amount of the Support Fund, to amend the guidelines for distribution of the Support Fund, or to eliminate the Support Fund. 7. WASTE REDUCTION . The Municipality'shatl comply with Minnesota Statues S115A.151 regarding recycling in local government facilities. The Municipality and its (sub)contractor(s) shall participate in a recycling . . . program for at least four broad types of recyclable materials and shall favor the purchase of recycled products in its procurement processes. All reports, publications and documents produced as a result of this agreement shall be printed on both sides of the paper, where commonly accepted publishing practices allow, on recycled and recyclable paper using soy-based inks, and shall be bound in a manner that does not use giue. 8. PUBLIC ENTITIES MANAGEMENT OF WASTE The Municipality shall comply with Minnesota Statutes S115A.46 and S 115A.471 when arranging for the management of mixed municipal solid waste (MSW) and assure delivery of such waste to a waste processing facility for resource recovery. RAMSEY COUNTY By County Manager Date Funds are available, code: 2004-12901.581080-4251 01-G213001 By Budget and Accounting Insurance Approved and Approved as to Form: By Assistant County Attorney Recommended: By Director, Department of Public Health CtTY OF ARDEN HILLS By Title: Date Approved as to Form: By Municipality Attorney By Clerk-Treasurer . ATTACHMENT A ARDEN HILLS 2004 SCORE FUNDING GRANT BUDGET ADMtNISTRATtON: $ 0.00 PROMOTION ACTIVITIES: $ 0.00 EQUIPMENT: $ 0.00 COLLECTION OF RECYCLABLES: (DETAtL) Collection Contractor $ 18,489.00 . TOTAL SCORE GRANT: $ 18,489.00 . . ~ ~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 5,A, Januarv 12, 2004 AP Com. Dev, $0,00 $0,00 N/A Council Action Request: 1. Hold a public hearing on Guidant Minnesota Investment Fund Grant Application 2. Consider Approval of Resolution 04-19 authorizing the submittal of a Minnesota Investment Fund Grant Application for Guidant Corporation. Staff Recommendation: Approve Resolution 04-19 authorizing the submittal of a Minnesota Investment Fund Grant Application for Guidant Corporation. Advisory Commission Action: . o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied Supporting Documents: ~ Memo/Letter: ~ Resolution (No. 19) o Ordinance (No. ) o Engineering Recommendatiou: o Attorney Recommendation: ~ Other: Grant Application Financial Implications: NIA . Administrator/Staff Comments: NIA ~ ~ EN HILLS . MEMORANDUM DATE: January 8, 2004 Agenda Item 5.E. TO: FROM: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Director of Community Development/Asst. City Admin. ~ SUBJECT: Guidant Minnesota Investment Fund Grant Application Overview As a follow up to their financial assistance request last summer, staff has been talking with Guidant and the Department of Employment and Economic Development (DEED) regarding a Minnesota Investment Fund grant application. This is the same program that the City accessed on Guidant's behalf a few years back. DEED has indicated that approximately $250,000 could be made available. . Generally, the program provides a low interest loan to a company with half of the loan repayments going back to capitalize a local revolving loan fund and half of the funds going back to DEED. In this particular instance, DEED and Guidant have requested that the City waive its portion and make it forgivable to Guidant. This has been done in other jurisdictions. At this point, the grant application is substantially complete with the exception of a few minor items. The application requires some type of credit evaluation to take place. Staff certainly isn't concerned about Guidant's credit worthiness, but it is an application requirement. As the resolution indicates, this will be done prior to the submission of the application to DEED. In addition, the sources and uses of funds outlined on page S-15 need to be updated to reflect the total campus expansion as opposed to the machinery and equipment proposed to be financed as part of the grant application. Finally, a copy of the City's revolving loan fund policies adopted in conjunction with the last application on Guidant's behalf also need to be attached to the document. N:\Misc Files\Guidant\2004 Minnesota lnvestment Fund App\1-8-03 City Council Memo.doc . . . . Draft Minnesota Investment Fund Application STATE FORM Please submit one copy of the application to: Minnesota Department of Employment and Economic Development Business and Community Development Division 500 Metro Square 121 East 7th Place Saint Paul MN 55101-2146 7/03 651/296-5005 1-800-657-3858 TTY/TDD: 651-297-5353 Fax: 651-296-5287 CITY INFORMATION 1. City Name: Arden Hills Contact Person: Aaron Parrish, Director of Community Development / Assistant Citv Administrator Address: 1245 Hiqhway 96 City/State/Zip: Arden Hills. MN 55112 County: Ramsey Phone: 651-634-5125 FAX: 651-634-5137 2. Financial Officer: (Vacant) Address: 1245 Hiqhway 96 City/State/Zip: Arden Hills. MN 55112 Phone: 651-634"5120 FAX: 651-634-5137 3. Minnesota Tax Identification Number:9047998 Federal Employer Identification Number:41-6008992 4. Legislative District for Project Area: District 50 Name of State Representative: Char Samuelson Name of State Senator: Satveer Chaudhary 5. Does the City have a Revolving Loan Fund? Yes~ No If yes, what is present account balance? $100,000 6. Submit a copy of the municipality.s State revolving loan policies and procedures. 7. Application Author: Aaron Parrish Phone: 651-634-5125 8-2 . . . . COMMUNITY NEED NARRATIVE The Community will be evaluated based on the following criteria. Describe those that apply and any other pertinent issues: a. Economic vulnerability of the community b. Events contributing to a depressed economy c. Unemployment (long term, chronic, seasonal) d. Need to attract or retain essential services e. Events contributing to a unique situation f. Infrastructure conditions g. Out-migration due to lack of jobs h. Need to diversify industrial base I. .. Project will support the economic viability of small, minority, or women-owned businesses Under-employment of existing labor pool Due to a lack of active economic development in the past and the present restrictions on various economic development finance tools, the City of Arden Hills has very limited resources to supporl economic development and redevelopment in comparison to similar communities. From the community's perspective, the following public policy objectives would be accomplished as a result of the proposed business expansion: 1. Overall, the Guidant Campus Expansion has the potential to significantly improve infrastructure on and around the campus, In parlicular, a new City street and traffic signal will be constructed; significant improvements will be made to the water quality treatment on as a result to enhancements to the campus' storm water management system; A former City street in need of reconstruction will reconstructed by Guidant. 2. The additional, high quality jobs created as a result of the expansion will provide additional employment opporlunities for Arden Hills residents and the region, 3, A previous study funded in parl by DEED indicated that a significant percentage of residents within the seven city area around Arden Hills were under-employed in the current positions. The additional job creation contemplated in the expansion will give residents within the subregion the opporlunity to more effectively utilize their skills. Finally, by creating high quality jobs in Arden Hills, residents in and around Arden Hills have the opporlunity to work closer to home minimizing demand on the regional highway system . 8-3 GENERAL PROJECT INFORMATION 1. A public hearing is required to provide citizen notification and involvement prior to submitting the application. Submit a copy of the public hearing minutes. a copy of the public notice and affidavit of publication, and the Local Govemment Resolution. 2. Will the proposed project create increased costs for business and residents? Yes_ No 2L If yes. describe how all the affected parties have been informed of the increased costs. 3. Will the project result in the loss or diminution of wetlands? Yes No~ If yes. describe the measures which will be taken to mitigate all functional values of the wetlands that will be lost or diminished. 4. Will the proposed project be located in a flood plain? Yes_ No X If yes, is flood insurance required? 5. Have state environmental review requirements been met, if applicable? Yes X No - 6. Provide a letter from the county/city assessor that provides the following information: - current assessed valuation $35.000,000 $1,206.666 - current real estate taxes payable - projected assessed valuation Not Applicable - projected real estate taxes payable Not Applicable 8-4 . . . BUSINESS CREDIT CHECK .APPlicants for business assistance are required to obtain credit reports and credit references, both on the business and owners holding 20% or more of the business. Some or all of the items described in #1-6 may be assessed to determine credit worthiness. This review is required prior to passing the Locai Government Resolution (page 6). 1. Obtain a credit status report from the applicant's bank on the business requesting assistance. 2. Conduct a name search with the County Recorder's office (and/or Registrar of Deeds) where the business is presently located to identify any filings of public record against the business. It may be necessary to go to several surrounding counties depending on the information received. For the majority stockholders, a name search should be undertaken in the counties where the individual's reside (or have resided in the past). Individuals providing personal guarantees are generally the majority stockholders owning 20% or more of the company. The County Recorder's records will identify liens which may include: A. Federal tax liens B. State tax liens C. Judgments D. Real estate liens 3. Conduct a lien search with the Secretary of State. . 4. Conduct a name search with the Criminal Clerk of Court in the County where the business is located and where the majority stockholders reside (or have resided in the past). The Criminal Clerk of Court will identify court actions taken in regard to the business and stockholder(s). Conduct a name search in the Civil Clerk of Court to identify any pending action against the company or stockholder(s). 5. To determine if there is a pending lawsuit, conduct a name search of the business and the majority stockholder(s) through the U.S. District Court. St. Paul: 651-848-1100 Minneapolis: 612-664-5000 Duluth: 218-529-3500 6. Contact a local bankruptcy court to determine if the business or owners have filed for bankruptcy protection. Web site: www.mnb.uscourts.QOV 1-800-959-9002 Applicants are also encouraged to complete the following credit checks: 1. Obtain a Dunn and Bradstreet report on the business requesting assistance. 2. Obtain supplemental reports (letters and telephone calls to credit references) when other channels of information do not clearly indicate the credit history of the business. . 8-5 LOCAL GOVERNMENT RESOLUTION ECONOMIC DEVELOPMENT PROGRAM . Applicants must adopt and submit the following resolution. This resolution must be adopted prior to submission of the forms package. BE IT RESOLVED that the City of Arden Hills (Applicant) act as the iegal sponsor for project(s) contained in the Business and Community Development Application to be submitted on January 12, 2004 and that Mayor Beverly Aplikowski and City Administrator Michelle Woife are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Arden Hills. BE IT FURTHER RESOLVED that the City of Arden Hills has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Arden Hills has not incurred any costs and has not entered into any written agreements to purchase property. BE IT FURTHER RESOLVED that the City of Arden Hills has not violated any Federal, State, or local taws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Arden Hills may enter into an agreement with the State of Minnesota for the above-referenced project(s), and the City of Arden Hills certifies that it will comply with all applicabie laws and regulations as stated in all contract agreements and described on the Compliance Section (S-7) of the Business and Community Development Application. AS APPLICABLE, BE IT FURTHER RESOLVED that the City of Arden Hills has obtained credit reports and credit . information from Guidant. Upon review by the City of Arden Hills and City Attorney Jerry Filla, no adverse findings or concerns regarding, but not limited to, tax liens, judgments, court actions, and filings with state, federal and other regulatory agencies were identified. Failure to disclose any such adverse information could result in revocation or other legal action. NOW, THEREFORE BE IT RESOLVED that Mayor Beverly Aplikowski and City Administrator Michelle Wolfe, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project(s) on behalf of the applicant. I CERTiFY THAT the above resolution was adopted by the City Councii of Arden Hills on January 12, 2004. StGNED: WITNESSED: Beverly Aptikowski Michelle Wolfe Mayor January 12, 2004 City Administrator January 12, 2004 . 8-6 PROJECT COMPLIANCE .1. 2. 3. 4. 5. 6. 7. 8. .9 10. 11. 12. 13. 14 15. Section 504 of the Federal Rehabilitation Act of 1973; the Americans with Disabilities Act (ADA), MN Statutes 1990, Chapter 363, Chapter 363 MN Human Rights Act - Require that all public facilities and programs be designed and constructed to be accessible to the physically handicapped. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and subsequent regulations - It ensures access to facilities or programs regardless of race, color, national origin or sex. Executive Order 11246, as amended by Executive Orders 11375 and 12086 and subsequent regulations - prohibit employment discrimination on the basis of race, color, religion, sex or national origin. Executive Orders 11988 and 12148, Flood plain Management. Requires action to minimize the impact of floods on assisted projects. The Flood Insurance Purchase Requirements of Section 102a of the flood Disaster Protection Act of 1973, (P.L. 93-234) - Requires the purchase of flood insurance in communities where such insurance is available for construction or acquisition projects in any area having special flood hazards. Minnesota Statutes, Section 116J.871 applies to this project. This statute requires of recipients of state assistance to pay the prevailing wage rate to laborers and mechanics at the project construction site when state funds are provided for construction in the amount of $200,000 or more. Title VIII of the Civil Rights Act of 1968, as amended and executive order 12259. Requires equal opportunity in housing and non-discrimination in the sale or rental of housing and actions to affirmatively further fair housing. Age Discrimination Act of 1975 - Prohibits discrimination on the basis of age. Minnesota Statutes Sections 471.87 and 471.88 - Forbids public officials from engaging in activities 'which are, or have the appearance of being, in conflict of interest. Antitrust or unfair trade practices laws - Regulates and controls the sale of goods and services and prohibits deceptive and unfair competition between businesses. Executive Order 12549, Debarment and Suspension (43 CAR, Part 12 and Section 12.510) - Requires a certification regarding Federal debarment. suspension and other responsibility matters. Minnesota Statutes 290.9705 - Requires that 8 percent of each payment paid to out-of-state contractors for work in Minnesota must be withheld on any contracts that exceeds or could reasonably be expected to exceed $100,000, unless the requirement is waived. Minnesota Statutes 116J.993-995 applies to this project. This statute requires that a business receiving state assistance for economic development or job growth purposes must create a net increase in jobs in Minnesota within two years of receiving the assistance. Minnesota Statutes, 116J.8731, Minnesota Investment Fund applies to this project. Minnesota Investment Fund Rules Chapter 4300. (Signature of Applicant) certifies compliance as so stated in the accompanying a t.oeal Government Resolution." . 8-7 COMPANY PROJECT NARRATIVE Description should include but not be limited to: . a. Company History. Guidant is a world leader in the design and development of cardiovascular medical products. Guidant's devices help patients with heart disease return to active and productive lives by providing physicians with leading-edge technologies for improved patient management and clinical outcomes. Guidant has also created a culture in which employees, investors and our communities share in our success. Guidant was incorporated in 1994, and since has grown to $3.2 billion in revenue and more than 11,000 employees. Corporate headquarters are in Indianapolis, with major operations in California, Minnesota, Texas, Washington, Puerto Rico and Ireland. Guidant's products are distributed by a sales force recognized throughout the industry for its clinical expertise and customer service. Although a young organization, Guidant's four business groups have established track records in their markets. Their structure provides the resources of a large organization, while preserving the innovative and entrepreneurial environment of a smaller company. The business groups stay close to the customer and respond quickly to evolving needs. They advance Guidant's mission of providing leading-edge technology for physicians and life- saving therapy for patients. The primary business group located in Arden Hills is the Cardiac Rhythm Management Group (CRM Group). The CRM group develops therapies to treat a range of irregular heartbeats. The division currently produces some of the smallest, most technologically advanced pacemakers available. In 1985, CRM also developed the first implantable cardioverter defibrillator (ICD) to treat dangerously fast heart rhythms. The division continues to be a market leader in ICD development. The CRM group also has operations in Redmond Washington and Dorada, Puerto Rico. . b. Detailed description of proposed project. Specific project description for funding: 2004 . New mechanical equipment for batteries production area. Mechanical conditioning equipment is used to maintain relative humidity of no more than 1 %. Two sets of equipment containing 3 cooling coils, desiccant dehumidifier, and fresh air reheat and controls will be utilized to maintain the desired specifications. Overall project details: 2003-2004 . Building L 108,000 SF New Medical Training Center . Building N 35,000 SF Addition, Battery & Capacitor Development Center . S-8 . d. . . . Building I (new addition to Building D) 52,600 SF Research and Development Center . Parking Ramp #1 600 Spaces /4 Levels New Private Investment . $15,300,000 - Medical Training Center . $ 6,200,000 - Battery & Capacitor Development Center . $ 8,000,000 - Research and Development Center . $ 800,000 - Equipment $ 8,000,000 - Parking Ramp #1 New Jobs . 100 new jobs created from 2004 - 2006 . $50,OOO/year average salary . 35% benefits package c. What are the market opportunities that will result from the expansion or start-up? Battery & Capacitor investment will make Guidant more competitive for pricing. What are your competitive advantages? Cardiac Rhythm Management (eRM) Minnesota The CRM group, with operations in Arden Hills, develops therapies to treat a range of irregular heartbeats. The division currently produces some of the smallest, most technologically advanced pacemakers available. In 1985, CRM also developed the first implantable cardioverter defibrillator (ICD) to treat dangerously fast heart rhythms. The division continues to be a market leader in ICD development. e. Identify existing building size and proposed square footage. Current Building Size: Proposed Building Expansion: 1,064,000 sf of facilities 108,000 sf New Medical Training Center 35,000 sf Battery & Capacitor Development Center 52,000 sf Research and Development Center 51,000 sf 600 parking spaces / 4 levels f. Discuss status of any land acquisition. This project will not require any land acquisition. $-9 COMPANY INFORMATION (Page 1) . 1. Business Name: (Guidant Corporation) DBA: Cardiac Pacemakers. Inc. Address: 4100 Hamline Avenue City/State/Zip: Arden Hills. MN 55112 Phone: 651-582-4000 FAX: 651-634-5137 2. Contact Person at Company: Title: Director of Facilities Dave Reimer Phone: 651-582-4326 3. List the Company's: Primary bank of account: Citibank. New York Contact Person: Tonv Iskander Phone: 317-971-2132 FAX: 317-971-2257 . Maximum Working Capital Line of Credit: Current Balance: $0 $800MM Attorney: Name: In House Phone: 651-582-4000 Accountant: FAX: 651-634-5137 Name: Ernst & Younq Phone: (312) 897 - 2000 FAX: . 8-10 .4. 5. Subsidiaries or Affiliates: List all affiliates and subsidiaries of the company or individual owner. Guidant Sales Corporation Guidant Argentina Standard Industrial Code Number(s): 334510 6. How is the company organized? _ Sole Proprietorship _ Partnership ...x.- C Corporation 7. . 8. 9. .10. _ Sub-S Corporation _ Limited Liability Corporation a. Major Customers Not Disclosed in our 10-K b. % of Sales Does the company currently export? Yes...x.- No_ Have there ever been judgments or injunctions against the company or owners? Yes~ No If Yes, describe: There have been the expected amount of judgments against a company of this size. Is there pending litigation involving the company or owners? Yes...x.- No_ If yes, describe: 8-11 There is the expected amount of litigation pending at a company of this size. . 11. Has the company, or the owners of the company, ever filed bankruptcy? Yes_ No-1S If yes, describe: 12. Within the past five years, has there been any violation(s), citation(s), or complaint(s) of discrimination filed against the company in a state or federal court or before any state, federal or local government agency? Yes_X_ No_ If yes, describe: (also attach a copy of the violation(s), citation(s), or complaint(s) and the disposition of each). There have been few complaints of discrimination against the company over the past five years. . . 8-12 BUSINESS OWNERSHIP INFORMATION .1 Owners/Shareholders Name WellinQton ManaQement Barclavs PrimeCap Mqmt JP Morqan State Street MFS % of Shares Outstandinq 8.1% 8.1% 5.7% 3.5% 3.3% 3.1% 2. Directors (Name}James Cornelius, Maurice Cox, Jr., Nancv-Ann Min DeParle. (Name) Ronald Dollens, EnriQue Falla. Michael Grobstein. J.B. KinQ . (Name) Susan Kina. J. Kevin Moore. Mark Novitch. MD. EUQene Step, (Name) Ruedi WaQer. PhD. AUQust Watanabe. MD (as of 3/21/2002 3. Officers President (Name) Ronald W. Dollens, President & CEO Vice President (Name) Keith E. Brauer. VP & CFO Secretary (Name) Treasurer (Name) Keith E. Brauer. VP & CFO 4. Describe any changes in ownership in the company during the past five years. None . 8-13 PROPOSED PROJECT FINANCING Funding Source: Internallv qenerated funds Contact Person/Phone Number: Dave Reimer/(651) 582-4326 Amount Requested: Status: Committed X Denied Funding Source: Contact Person/Phone Number: Amount Requested: Status: Committed Denied Funding Source: Contact Person/Phone Number: Amount Requested: Status: Committed Denied Funding Source: Contact Person/Phone Number: Amount Requested: Status: Committed Denied * ATTACH A DETAILED COMMITMENT LETTER FROM EACH OF THl: ABOVE FINANCING SOURCES, INCLUDING A LETTER OF COMMITMENT FOR ANY BUSINESS EQUITY. COMMITMENTS MUST INCLUDE AMOUNT, INTEREST RATE, TERM, COLLATERAL AND CONDITIONS OF LOAN. 8-14 . . . .SOURCE AND USE STATEMENT (page 1) . Property Acquisition Site Improvement New Construction Renovation of an Existing Building Purchase of Machinery & Equipment 'Infrastructure Other (Define) Total project costs MIF City Total Other Bank(s) Equity $250,000 $550,000 $800,000 $250,000 $550,000 $800,000 'Complete page 2 . Terms (years) Interest Rate Lien Position Collateral Personal Guarantee's are required as a condition of the MIF loan. 8-15 SOURCE AND USE STATEMENT (page 2) . Infrastructure Activity Sanitary Sewer Storm Sewer Streets Water Engineering Total Infrastructure Costs Other Total . 8-16 . 0 0 <0 N . e 0 "" ro (,) 0 - (,) ., -e- n. - ro -~ e- ro e ,," .- ro ::l > (') '5 0' (,) ., e ., -E If).- ~ - Q)~ ""::l ro..... E..... ., e :iE (,) ., ro e a:: o...ro 0 (,) E LL .~ Q; <I: ,,0... ~~ !;( ro_ O e 0 ., E I- ., >- Z E.Q .~ ro n. Z E 1f)l!J If) ...J ., e e ~ D.. 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C ~.9 =(1) IDOl' ~ E c c ro c>. <]) 'c ~ cO .0._(0 roc. -octlo E e 1:: ~ ~ co O.le.<> :J" ~ o C Q) (I)"::: ~ ~ g'-g m ........ _ 3:'-~ ~ ,. ".- q;. ~Q.l() "'- roce Ol'C .c ='~ .~ 5 0)(13...... +-<Q.) S>.>. a5~ ""o~c ~.~ ..=!:3:J .... U (j.- 0 c.. 0 .6 .2>0 ~ CI) c a;. c em g~~ ~~ ~.~~ .- 0... Q) <ll CD 6-E o.1i)-5 Q) Q.l E'O C Q.) Q) 8.9-~ .~= ro..:g __.... g ...... Q,)..c - .sa;.... ..2.$ ~3:~ Eli ........00 ;: &5 E~:r: C! "E.oo~~~ (l) UJ W 0>0 U7 ~~oe;:"C '3~3D-t:::~ O".Qu-g<ll(tl CD 0...>< :::I';?;"""" o>EWLLU@ EQ;I ......Q)Q) :0:::::; (1)wc::t::c ....!... '0 m Q) Q.1.f;; 2.21-.5~:2 o uCl) cn 0.... _.~:J~..c.s '"O"'C~c~ro ~::;;:~o.~ lD~J!!-Mt9 >(/)>o@t--.:c gc.oQ)O)'~ o ,Q"'C E~::J 0)_ Q,l.-.... 0 ....Ctlrn~:::l..c ro(l)"O 0.... (J) liS c 0)- (1) co.m€'OCl. gEE 0l~8 -ii; 0 (/).s..- . o u:::: cEO> a.>.(j)....coE>'7 "t: G)-- a> :J a5 ~ ro ~ EO..aCJL-a> :or.c....s:.E= "t::r/)Q)m-mc ~:E-f;--,g?_o '-o2J!?C:~ ~ 0>2.2 (fJE'$~ ,-OCL 0> () 0> Q) 0....5...0 0 '0 e '" " " e '" ;; If) .,; - -= Q) c Q) .c >. 1:: ::l o .c Q) Ol ~ Q) ~ ..,. ~ ..,. N <F> Q) Ol ro $: >. 1:: ::l o .c Q) Ol ro ~ o o u Q) m Q) U Q) .0 .8 If) .0 Q, ro '5 I- < < < r- ...... , CJ) BUSINESS DOCUMENTATION: PROVIDE THE FOllOWING: . FINANCIAL DATA )> Historical - Company financial statements for the past three fiscal years, including balance sheets, income statements, details on existing debt agreements, statements of changes in financial position, and notes to financial statements. If these financial statements are un-audited, they must be dated and signed by an authorized officer of the company. If the historical documents are more than 90 days old, provide interim data or provide Year-End Audit - The current year-end audit or the previous two year's audits. Financial statements will be accepted if the audits are not available. - See Three vears of SEC FilinQS (10-Ks and most recent 10-0) )> Projected - Perform a balance sheets, income statements and cash flow statements for the next two years and explanation of assumptions. The documents should be prepared including the amount of your funding request to the Business and Community Development Division. - As a public companv Guidant can't provide this data. )> Personal Financial Statement - For all owners, guarantors and stockholders that are required to personally guarantee a loan (see attachment). - N/A )> Collateral - A description of proposed collateral. Not applicable for infrastructure projects. )> Aging of Accounts Receivable/Payable - A summary of accounts receivable and accounts payable dated as of the most recent balance sheet submitted with this application. - tnformation Contained in the Financial Statements )> Business Debt Schedule - (see attachment). - Information Contained in the Financial Statements . COST ESTIMATES )> Architectural or engineering reports for construction projects. )> Appraisats for purchasing real estate, buildings, used machinery or equipment. > Price quotations from vendors for the purchase of new equipment. OTHER )> Management Resumes - Personal resumes detailing current and past positions with the company; applicable professional and technical experience; and their educational background. - Contained in the SEC FilinQs (10- !S.l > Corporate Documents - A copy of the company's Articles of Incorporation, Certificate of Good Standing, and By-Laws. )> Business Plan )> Commitment letters from all sources of financing. . 8-18 . ~ - c OJ E OJ - ro - <JJ t\i . .~ c 'i= '0 OJ "" '0 :J ro .~ '0 OJ '0 :J U .~ ~ OJ .n ro .~ n. n. ro - o c:: ~ W ....I :::I C W J: U en I- ID W C .~ z en :::I ID 2 ro D . w rJ) 0 zll. r. <(0:: <JJ 0:::1 OJ ....Ill. :+=' .- .n ....1>- .!!1 <(I- '0 0::- OJ wo:: :J 1-:::1 ~ <(U " " ....Iw ro ....IrJ) ~ o~ 0 Uo OJ .n ~ >-1- ~ ....Iz <JJ IW - I-~ c:: z>- :J 0 0<( u ~Il. u ro "" 0 ~ I- rJ) <JJ W Q) o::w <JJ ro wI- OJ 1-<( - Zo:: '0 ~ " ..... I-w 0 Zu <JJ Wz OJ ~ rJ)<( W....l '0 0::<( c:: Il.ID ro OJ :0 >- ~ ~I- ~ 00:: <JJ ~:::I 2 0::1- ;; 0 w<( " c:: I-~ .c - CIJ <JJ " - " " ~ e co - ....11- m c 0 ~z '" u -:J E ~ S20 'C .2 2 <JJ o::~ oS c:: 0<( e ro 0 0 e W" OJ ....I ui? '0 :J <( Z'" U z <(1l .~ (')W ....Ie '0 -I- ~ <(.!!! 0::<( ID,g :J 00 Z I-.c 0 .r::: z~ <JJ w" ~ '" cnlj :J o::~ w~ '0 0-0 o::g' OJ 0..1;; .c 1-'0 0 ci ci ci ci ci ci ci ci ci ....I" " -<{ <JJ 0- 2 2 2 2 2 2 2 2 2 2 <(E '" W" ti ti ti ti ti ti ti ti ti I-m o::~ ti 00 .c " u u u u :i. u " u :i. I- 02 <{ <{ <{ <{ <{ <{ <{ <{ I-C OJ ~ , (f) Q) E ro Z >, c:: ro n. E o U u ;; " '" co .c " 5 c. C " E c. 5 0- " ~. -0 " (j - o " e .:i . NOTICE OF FIRST SOURCE AGREEMENT * Complete when State Funds are in excess of $200,000 . Per Minnesota Statutes 268.66, a business or private enterprise receiving loans from the State of Minnesota in a mounts over $200,000 must enter into a First Source Agreement with the Minnesota Department of Employment and Economic Development (DEED) to use the WorkForce Centers as its first source for recruiting, referring and placing of employees. It is the State's desire to assure empioyment opportunities for unemployed and economically disadvantaged residents of the state that arise from these programs. The steps that will be followed to complete the First Source requirements have been simplified to assure a minimum amount of paperwork for the employer. 1. At the time of award by the Business Finance Unit, the Loan Officer will provide written notification to the WorkForce Services Division of the DEED (St. Paul) by providing the name and address of the business as well as the contact person and phone number along with the number of jobS to be created as a result of the project. 2. The Workforce Services Division will contact the appropriate WorkForce Center nearest to the business location and send a copy of the First Source Agreement to the local Center along with the information provided by the Business Finance Unit. 3. The Work Force Center representative will contact the business to schedule a meeting with the business contact to negotiate and sign the First Source Agreement. Note: the employer must only list job openings in the State and only for those job classifications that are specified in the DEED project. Managerial positions or job openings to be filled by internal promotion need not be listed. The business will then notify the WorkForce Center of job openings ten days prior to the anticipated . hiring date. Job descriptions will be entered into the Job Bank computer for screening and referral of qualified job applicants. Within five days, the WorkForce Center wiil notify the business of the number of applicants referred. 4. 5. The applicants will contact the business to arrange an interview. The business will make all decisions on whom they will hire. The First Source Agreement is designed to help businesses find new employees by providing a free and simple method of recruiting and hiring qualified candidates. If you have questions please contact Jim Henderson with the MN Department of Employment and Economic Development located at 390 North Robert Street, St. Paul, Minnesota 55101. His teiephone number is (651) 296-3443. i'1iiljR&l!iFill:NIJI AS: A pEPAFt:tMENTOF . 8-20 NOTICE TO COMPANY . . . 8-21 Attachment 1: Revolving Loan Fund Policies and Procedures (Forthcoming) 3-22 . . . . Attachment 2: January 12, 2004 Public Hearing Notice, Minutes, Affidavit of Publication, and Resolution Authorizing the Application . (Forthcoming) . 3-23 . Attachment 3: Historical Financial Information for Guidant (Attached as PDF files, will include hard copies in final application) . . 8-24 . . . Attachment 4: Cost Estimate for Proposed Machinery and Equipment $-25 DEC-23-2003 14: 16 CTMT INDPLS 317 6390504 P.02/11 ~~'" ,,"~I . -..J ADVANCE) TECHNIHIGV FAClUTIES [(SIGN & CONSTRUCTION Prepared for: Guidant Corporation Sf. Paul, MN 55112 ---QUOT A TION--- ONE SCSI MODEL 1015 MODULAR DRY ROOM CHAMBER FOR - GUIDANT CORPORATION/ST. PAUL, MN 55112 August 19, 2003 BUDGET QUOTATION OVERALL RANGE FOR EACH DRY ROOM TEMPERATURE RANGE: . 220 C -..J TEMPERATURE TOLERANCE: . . +/_20 C HUMIDITY RANGE: . Not to exceed 1% RH at design conditions DESIGN CONDITIONS: . People - 45 . . Entry/Exit - 45 per hour r . Equipment heat Load - 30 watts per sq. ft. (same as previous room) OVERALL SIZE: . Chamber 1 Approximately 4500 sq, ft. including airlock as per drawings . Chamber 2 Approximately 4500 sq. ft. including airlock as per drawings '.,-", 8208 Westpark Drive' Houston, TX 77063 U.S,A, 713/781/6447. Fax; 713/781'6+49 . DEC-23-2003 14'16 CTMT I NDPLS 317 6390504 P.03/11 . ~." .,.,." '-.,./ ADVAN<m lElH\O..OGY FACIUTES OfS!IlN & CONSTRUCTION Prepared for: Guidant Corporation Sl Paul, MN 55112 CHAMBER SIZE & CONSTRUCTION CHAMBER & DOOR CONSTRUCTION: . Modular prefab panels insulated with 4" foamed in-place urethane using speed-Iok joining mechanism and continuous steel strapping attached to the speed-Iok for continuous chamber reinforcing, . All modular room panels are fire retardant . '-.,./. . All metal construction . R-34 Insulation value . Air tight room . Baked white galvanized interior and exterior . Ceiling supports required WINDOWS; . Dry room chamber #1 to include thirty-five (35) 36" x 36" view windows and chamber #2 to include sixteen (16) 36" x 36" view windows CEILING: . Drop-in ceiling with exposed tee grid . Standard acoustic ceiling tile FLOOR: . Conductive tile .~ 8208 Westpark Drive. Houston, TX 77063 U,S.A. 7131781/6447 · Fax: 713/781/6449 2 DEC-23-2003 14:16 CTMT I NDPL5 317 6390504 P.04/11 '~_I .,..., . "-.,/ ADVANO:D TECliNOt1lGV FACIUTt;B DESIGN & CONSTRUCTION Prepared for: Guldant Corporation 81. Paul, MN 55112 DOOR SIZE: (for both dry rooms) . Six (6) 36" X 78" entrance doors . Three (3) 72" x 84" double door . Self closing . eam 6ft hinges . Left or right hand swing . Inside safety release . "-.,/ . Doors to include 14" x 24" observation windows CONTROLLER/RECORDER: (for each dry room) . Viasala thin film polymer dewpoint sensor to be installed in the supply air and return air of each dehumidification system. . The temperature sensor is a platinum element RTD in a stainless steel sheath with accuracy of XO.1%. . An Allen-Bradley MicroLogix PLC is suppUed for the Dry Room control system . A color touch screen operator interface terminal provides a user-friendly customer interface with the Dry Room control system . Two Pen, Seven day temperature and Humidity chart recorder '-../ 8208 Westpark Drive. Houston, TX n063 U,S.A. 713n81/6447. Fax: 713n81/6449 3 . DEC-23-2003 14:16 CTMT INDPLS 317 6390504 P.0S/11 . ~'" .,.,." '--" AOVANCID ~CLOGY FACLlTtES DESIGN r. CONSII1U[;fIDN Prepared for: Guldant Corporation St Paul, MN 55112 CONTROLLERlRECORDER (CONT): . Communications interrace will be provided to connect to building automation system . Security features will be provided to prevent unauthorized manipulation of system parameters . Audio alarm lights for humidity and temperature . Control Panel . UTILITIES '--' ELECTRICAL: . Power to be brought to rooms and mechanical equipment by customer. . All electrical by customer including power connection to dehumldifrers, condensing units, controller, lights and control wiring between controller and mechanical system . NEMA rated electrical enclosure . All wiring color coded, identified with labels and enclosed in conduit or panel channel LIGHTS: . Minimum of 70 ft. candles, fluorescent type . Lay-in troffer type fixtu ra . Electrical connection and switches by others .'--'" 8208 Westpark Drive. Houston. TX 77063 U.S.A. 713n81/6447 · Fax: 713n81/6449 4. DEC-23-2003 14:17 CTMT INDPLS 317 6390504 P.06/11 ~.., .,."." . '-.../' AOVANCm ltCHNllLOOY FACUTll:S OESIGN & CON6TRUCTIllN Prepared for: Guldant Corporation Sl Paul, MN 55112 DUCTWORK: . Air-tight spiral ductwork (no leaks) . All ductwol1< with exterior wrap Insulation . Exterior ductwork with aluminum lagging DEHUMIDIFICATION SYSTEM: (for each dry room) . HC-30,OOO Dehumidification System housing with desiccant wheel and drive . Allen Bradley MicroLogix for control of the dehumidification system . '-'" . Indirect fired natural gas heater and fan assembly with inlet roughing filter . Power, 460/3/60 recommended for all dehumidification and refrigeration equipment. . Factory wired NEMA4 control enclosure with control indicating package and rotation fault circuit . 1 inch insulation throughout supply air plenum to minimize heat transfer and external condensation . Make-up air section with OX cooling coil, slide out mounting and insulated drain pan . Blended air section with OX cooling coil, slide out mounting and insulated drain pan '--J 8208 Westpark Drive. Houston, TX 77063 U,S,A. 713n81/6447. Fax: 713n81/6449 5 . DEC-23-2003 14:17 CTMT INDPLS 317 6390504 P.07/11 . t~'" ~""" '-/ ADVANCfD TECl-f>JCLDGY FACUTlES DESlGl & CONSIIUJCmN Prepared for: Guldant Corporation St Paul, MN 65112 DEHUMIDIFICATION SYSTEM (CONT): . Posl-Cooling air section with OX cooling coil, slide oul mounting and insulated drain pan . Post-Cooling air section with OX cooling coif, slide out mounting and insulated drain pan . 30% efficiency blend and make-up filter sections; 30% post-filter sections . Supply fan section, drive, and motor . '-./ . Magnehelic airflow gauges across each filter bank to give visual indication of dirty filters . Equipment 10 be supplied on a struclural steel skid . Approximate size for each dehumidification system: 35 fllong by 10 fl wide, 25,000 Ibs CONDENSING UNIT: (for each dry room) . Industrial air-cooled condensing unit for each coil suitable for low ambient temperature operation including the following oplions: . 10 GA galvanized steel base, mill finish aluminum housing .-' 8208 Westpark Drive. Houston, TX 77063 U,S.A. 713/781/6447 · Fax: 713/781/6449 6 DEC-23-2003 14:17 CTMT INDPLS 317 6390504 P.OB/11 ~'" .,,,,.,, . .'-.../ AOVANCfD TEo-iNlLOGY FACUTlES DESIGN & CONSlRLl:TION Prepared for: Guidant Corporation St. Paul, MN 55112 CONDENSING UNIT (CONT): . Copeland semi-hermetic compressor . Electronic oil pressure controls . Vibration eliminators . Constant-run compressor . Condenser coil with copper tubes and aluminum fins . Base mount condenser fan motors with epoxy coated fan guards . '-.../. . Weatherproof control enclosure with compressor and motor fUSing and contactors . Flooded condenser and fan cycling head pressure control (standard flooded head pressure control for low ambient operation is applicable for most applications down to .20 degrees F.) . Oil separator . Suction accumulator . Hot gas bypass with factory mounted modulating control valve . Factory mounted liquid line solenoid valve . Cylinder unloading capacity COfitrol -...J 8208 Westpark Drive. Houston, TX 77063 U.S,A, 713n81/6447 · Fax: 713/781/6449 7 . DEC-23-2003 14:17 CTMT lNDPLS 317 5390504 P.09/11 . ....-." .,.,,~, '-.,.-. ADVANCED TECHNOlOGY fACUl1ES DE5IOO & CONSTRUCTION Prepared for: Guldant Corporation Sl Paul, MN 66112 CONDENSING UNIT (CONT): . Anti-short cycle timer . Gauge kit with suction pressure, head pressure, and oil pressure indication . Phase loss monitor . Single point alarm . Non-fused disconnect .,--. . NOTE: Budget Quotation based on Dehumidification System located no more than 50' from Dry Room Chamber . 'See 'Desian Parameters' Section of Proposal for complete specifications on Dehumidifier l\ ei"(\ bJ ;;- . Approximate size for each condensing unit: 20 ft long by 4 ft wide, 2,500 Ibs, NOTE: There are three (3) condensing unllB for each dehumidification system . If you use a rack mounted refrigeration system with outdoor housing that will house all six (8) condensing unilB, the overall size will be approximately 30 ft long by 10 ftwlde.10,000 Ibs GENERAL INFORMATION TESTING: . Dry Room start-up and testing are included ~ 8208 Westpark Drive · Howton, TX 77063 U.S,A. 713178116447. Fax: 713/781/6449 8 DEC-23-2003 14:18 CTMT INDPLS 3176390504 P,10/11 ~'" .,.,." . '-....J ADVANCE) TEClf,iOlOGY FAGlUTIES OESlGN & CON6IRUClI(tII Prepared for: Guidant Corporation St. Paul, MN 55112 TRAINING: . Training of all personnel at location is included INSTALLATION: . By SCSI's own factory trained personnel WARRANTY: . SCSI warrants all equipment manufactured by it to be free from defects in workmanship and materials for a period of one year commencing thirty (30) days from date of shipment of equipment. ------' . One (1) year labor warranty . Ten (10) year warranty for all Dry Room insulated panels, walls and ceiling . . Three (3) visits over a two year period for preventative maintenance SERVICE: . To be provided by factory trained SCSI technician . Two (2) operation, maintenance and installation manuals to be supplied . Complete spare parts list to be supplied . NOTE: SCSI full service maintenance contracls available. Please contact the SCSI Service Department at 1-800-840-5778 for options and pricing, '-../ 8208 Westpark Drive. HOUIJton, TX 77083 U.S.A. 713n81/6447. Fax: 713n81/6449 9 . DEC-23-2003 14:18 CTMT INDPLS 3175390504 P,11/11 . "~_, ~"~I '-..-/ ADVANceD Tro-IMl.OGY FACIUT1:6 DESIGN a CONSffiUCTlON Prepared for: Guidant Corporation Sl Paul, MN 55112 SHIPMENT: . 10-12 weeks after receipt of approved drawings TERMS: . Progressive PRICE: . Budget Price: $1,589,500.00 (+/-10%) Installed (non union) for both Dry Rooms . FOB shipping point -j . NOTE: Please note that this quotation is for budqetary oumoses onlY and Is not to be considered our final price as we are continuing to neaoti.. with our supplielS to obtain savinas In order to help. lower our offer to Guidant Comoration, We look forward to offerlnQ YOU a firm Quotation in the near Mure. OPTION: . For chilled water, instead of using air-cooled condensing units: deduct $53,500,00 (+/-) total from above pricing. NOTE: . Due to local codes, all plumbing, electrical, building penetrations, pads, crane and rigging by others . Taxes, permits, freight and fees not included. ~ 8208 Weatpark Drive' Houston, TX 77063 U.S.A. 713nS116447 · Fax: 713/781/6449 10 TOTAL P. 11 ~ ~HlLLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA . RESOLUTION No, 04-19 A RESOLUTION AUTHORIZING THE SUBMITTAL OF A MINNESOTA INVESTMENT FUND GRANT APPLICATION FOR GUIDANT CORPORATION, WHEREAS, Guidant Corporation is a prominent business located within the City of Arden Hills; and WHEREAS, Guidant has requested that the City apply for a Minnesota Investment Fund Grant on their behalf to help finance certain machinery and equipment for their technology intergration center in the amount of $250,000; and WHEREAS, the grant application requires a public hearing prior to submitting an application; and WHEREAS, the public hearing was duly noticed and held on January 12, 2004. . NOW THEREFORE BE IT RESOLVED, that the City of Arden Hills (Applicant) will act as the legal sponsor for the project(s) contained in the Business and Community Development Application to be submitted on January 12, 2004 and that Mayor Beverly Aplikowski and City Administrator Michelle Wolfe are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Arden Hills. BE IT FURTHER RESOLVED, that the City of Arden Hills has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED, that the City of Arden Hills has not incurred any costs and has not entered into any written agreements to purchase property. BE IT FURTHER RESOLVED, that the City of Arden Hills has not violated any Federal, State, or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED, that upon approval of its application by the state, the City of Arden Hills may enter into an agreement with the State of Minnesota for the above-referenced project(s), and the City of Arden Hills certifies that it will comply with all applicable laws and . regulations as stated in all contract agreements and described on the Compliance Section (S-7) of the Business and Commuuity Development Application. . BE IT FURTHER RESOLVED, that the City of Arden Hills will obtain credit reports and credit information about Guidant prior to the submission of the application. NOW, THEREFORE BE IT FINALLY RESOLVED, that Mayor Beverly Aplikowski and City Administrator Michelle Wolfe, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project(s) on behalf of the applicant. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2004, Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, Administrator . \\Earth\Admin\Council\ReSolutions\2004\04-19, Authodzing Submittal of Guidant Minnesota Investment Fund C.-ant Applicatlon.doc . . ~ ~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 6.A, Januarv 12, 2004 AP Com. Dev, Request of City Council Action $0.00 $0.00 N/A Council Action Request: Consider Approval of Resolution 04-18 directing staff to coordinate with the necessary elected officials andfederal agencies to provide information on radionuclide contamination and the current status of deconamination efforts at the Twin Cities Army Ammunition Plant Staff Recommendation: Approve Resolution 04-18 directing staff to coordinate with the necessary elected officials and federal agencies to provide information on radio nuclide contamination and the current status of deconamination efforts at the Twin Cities Army Ammunition Plant. Advisory Commission Action: . o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied Supporting Documents: ~ Memo/Letter: ~ Resolution (No. 18) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: N/A . Administrator/Staff Comments: N/A ~ ~ EN HILLS . MEMORANDUM DATE: January 8, 2004 Agenda Item 6.A. TO: FROM: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Director of Community Development! Asst. City Admin. @ Resolution 04-18 SUBJECT: Overview As Council is aware, AlIiant Tech at one point manufactured small caliber ammunition at the . TCAAP property using depleted uranium. This work falls under the regula.tory authority of the Nuclear Regulatory Commission. Last week, the TCAAP Restoration Advisory Board held two public hearings to discuss this issue. Unfortunately, there was not a lot of information available during the course of the meeting, and some have indicated that it has been hard to get information directly from the Nuclear Regulatory Commission. At this point, verbal indications from AlIiant Tech have indicated that the site has been cleaned up and they are waiting to ship the waste material to an appropriate waste site in the Spring. Once the waste is removed from the site, it will be necessary for the Nuclear Regulatory Commission to "decommission" the license that AlIiant operates under for the handling of nuclear material. This will be done once any necessary clean up is completed. Given the fact that this a significant issue that needs to be clarified and addressed prior to any future reuse of the property, staff is requesting that Council approve the attached resolution directing staff to obtain as much information as possible through the Nuclear Regulatory Commission Directly or through working with the congressional delegation. N:\Misc Files\Guidant\2004 Minnesota ]nvcstment Fund App\1-8-03 City Council Memo.doc . . . . ~ ~~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 04-18 RESOLUTION DIRECTING STAFF TO COORDINATE WITH THE NECESSARY ELECTED OFFICIALS AND FEDERAL AGENCIES TO PROVIDE INFORMATION ON RADIONUCLIDE CONTAMINATION AND THE CURRENT STATUS OF DECONTAMINATION EFFORTS AT THE TWIN CITIES ARMY AMMUNITION PLANT. WHEREAS, Alliant Techsystems, the current defense contractor at the Twin Cities Army Ammunition Plant (TCAAP), produced small caliber ammunition with depleted uranium within Building 504 at TCAAP; and \VIIEREAS, this work was done under a license provided by the Nuclear Regulatory Commission; and WHEREAS, the Nuclear Regulatory Commission has jurisdiction and regulatory authority over the use and any necessary decontamination associated with the use of depleted uranium on the site; and WHEREAS, the TCAAP Restoration Advisory Board (RAB) has recently facilitated public forums to discuss the status of existing radionuclide contamination and decontamination efforts; and WHEREAS, during the course of the forums it was indicated that the site has been decontaminated and the waste will be shipped off site next spring; and \VHEREAS, further information, documentation, and analysis is needed to ascertain the potential impacts to the site; and WHEREAS, it is in the City's interest to ensure that the site has been successfully decontaminated. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that staff is dirc'Cted to coordinate with the necessary elected officials and federal agencies, particularly the Nuclear Regulatory Commission, to provide information on radionuclide contamination and current status of decontamination efforts at the Twin Cities Army Ammunition Plant. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HIL,LS THIS 12th DAY OF JANUARY, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle \Volfe, Administrator \\Earth\Admin\Coundl\Resolutjons\2004\04-18~ Requesting Ihe Nuclear Regulatory Commission Pm~'ide lnformaHon on Radionudide Cle-an Up at TeMP .doc I . . ~ ~~HILLS Request of City Council Action Agenda Item #: 7.A Councit Mecting Dale: Januarv 12. 2004 \ Prepared By: Nick Landwer . \ ~ WI Originating Department: 0 & M \" - \ Budgeted Amount: Actual Amount: $22.785.33 Final Action Needed By: Januarv 12.2004 Council Action Request: Approve Pay Estimate #4, Final Payment, for Jay Bros., 1nc, of Forest Lake, MN in the amount of$22. 785. 33[or the 2003 Sanitary Sewer Rehabilitation Project. Lifi Stations 2 & 5. Staff Recommendation: The Arden Hills City Engineer recommends the Council approve Pay Estimate #4, Final Payment, for Jay Bros., Inc. of Forest Lake, MN in the amount of$22, 785.33. In order to ensure that all Contract papers are fully executed, the City should hold onto the Final Payment until Jay Bros.. Inc. provides all lien waivers and the Withholding Affidavitfor Contractors form to the City. Advisory Commission Action: o Planning Date o PTRC Date DApproved DApproved DDenied DDenied Action: DReviewed Action: DReviewed Supporting Documents: ~ Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: ~ Other: Applicationfor Payment #4 Financial Implications: . Administrator/Staff Comments: URS .. AGENDA ITEM 7.A ~.." :> Inc. URS Thresher Square 700 Third Slrect South Minneapolis, MN 554]5 Phone: (612) 370.0700 Fax: (612) 370.1378 . To: Michelle Wolfe/Arden Hills City Administrator File: 37951-024-0101 From: Gregory S. Brown Arden Hills City Engineer Date: January 7,2004 Subject: Pay Estimate #4 (Final) 2003 Sanitary Sewer Rehabilitation Project Lift Station #5 Reconstruction Lift Station #2 Reconstruction Background The City of Arden Hills awarded Jay Bros., Inc. of Forest Lake, MN the 2003 Sanitary Sewer Rehabilitation Project on May 27, 2003 for a total contract amount of $284,788.00. . Project Status Lift Station #5 Reconstruction All work for lift station #5 has been completed. The Contractor completed the punchlist for this portion of the project. Lift Station #2 Reconstruction All work for lift station #2 has also been completed. The Contractor completed the punchlist for this portion of the project as well. The project has been completed. approximately $8,000 under budget. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #4, Final Payment, for Jay Bros., Inc, of Forest Lake, MN in the amount of $22,785.33. In order to ensure that all Contract papers are fully executed the City should hold onto the Final Payment until Jay Bros., Inc. provides all lien waivers and the Withholding Affidavit for Contractors form to the City. e . . . APPLICATION FOR PAYMENT PAYMENT NO, 4 Project: 2003 Sanitary Sewer Rehabilitation Lift Station #5 Reconstruction Lift Station #2 Reconstruction City of Arden Hills X URS Copy City Copy Contractor Copil FINAL PAYMENT Owner: Owner No.: Contractor: BRW Job No.: JAY BROS., INC. 37951-024.0101 Application Date: 1/6/04 For Period Ending: 1/5/04 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Materiat Suitabty Stored On. Site but not Incorporated into Work: Gross Amount Due To.Date: Less 0.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $284,788.00 $0.00 $284,788.00 $277,045.80 $0.00 $277,045.80 $0.00 $277 ,045.80 $254,260.47 $22,785.33 I hereby certify that all items and amounts shown are correct for the work completed to- date. Contractor: JAY BROS., INC. By: Date: The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. By: Date: //7 klt . APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of5 Payment History Payment . Payment Payment Application No. End-Date Date Amount 1 8/15/03 8/18/03 $115,025.29 2 9/16/03 9/17/03 $118,499.67 3 1 0/20/03 10/27/03 $20,735.51 Total Payments: $254,260.47 Page 2 of 5 . . Application for Payment: Itemization .hedule: A - lill Station #2 and #5 Reconstruction Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount Mobilization LS $10.000.00 1.00 $10,000.00 1.00 $10.000.00 2021.501 2 Lift Station No.2 Removal LS $17,500.00 1.00 $17.500.00 1.00 $17,500.00 2103.601 3 Lift Station No.5 Removal LS $17,500.00 1.00 $17,500.00 1.00 $17,500.00 2103.601 4 Remove Sewer Pipe (10" elP) LS $20.00 10.00 $200.00 0.00 $0.00 2104.501 5 Remove Bituminous Driveway Pavement SY $2.50 600.00 $1,500.00 294.00 $735.00 2104.601 6 Sawing Bituminous Pavement (Full Depth) LF $4.00 60.00 $240.00 55.00 $220.00 2104.513 7 Bituminous Driveway Pavement (3') SY $18.20 600.00 $10,920.00 421.00 $7,662.20 2350.521 8 Lift Station Slructural Concrete Uft Station #2 LS $18,500.00 1.00 $18,500.00 1.00 $18,500.00 2411.603 9 Lift Station Structural Concrele Lift Slation #5 LS $18,500.00 1.00 $18,500.00 1.00 $18,500.00 2411.603 10 Sewer Bypass lift Station #2 LS $5,000.00 1.00 $5,000.00 1.00 $5,000.00 2503.603 11 Dewatering LS $5,000.00 1.00 $5,000.00 1.00 $5,000.00 2451.601 _ Sewer Bypass Uft Station #5 LS $5,000.00 1.00 $5,000.00 1.00 $5,000.00 03.603 13 Fittings LB $3.00 3,000.00 $9,000.00 3,000.00 $9,000.00 2503.603 14 6" elP Forcemain LF $92.00 30.00 $2,760.00 0.00 $0.00 2503.603 15 to' elP Forecemain LF $112.00 30.00 $3,360.00 0.00 $0.00 2503.603 16 6" Fla"9' Gate Valve EA $425.00 4.00 $1,700.00 4.00 $1,700.00 2503.603 17 8" Flange Gale Valve EA $725.00 2.00 $1,450.00 1.00 $725.00 2503.603 18 10' Flange Gale Valve EA $1,230.00 2.00 $2,460.00 0.00 $0.00 2503.603 19 6' Swing Flex Check Valve EA $800.00 4.00 $3,200.00 4.00 $3,200.00 2503.603 20 3' Sleel Vent Pipe EA $200.00 4.00 $800.00 4.00 $800.00 2503,603 21 12' Bend EA $450.00 1.00 $450.00 1.00 $450.00 2503.603 22 14" Bend EA $1,000.00 1.00 $1,000.00 1.00 $1,000.00 2503.503 23 Connecllo Existing Sanitary Force Main EA $2,000.00 2.00 $4,000.00 2.00 $4,000.00 2503_603 24 Uft Station No.2 Pump System LS $29,111.00 1.00 $29,111.00 1.00 $29,111.00 2503.603 . Uft Station No.5 Pump System LS $28,591.00 1.00 $28,591.00 1.00 $28,591.00 03.603 26 un Station No.2 Electrical System wlDouble LS $30,800.00 1.00 $30,800.00 1.00 $30,800.00 Enclosure 2503.603 Page 3 of 5 Unit Contract Contract To~Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 27 Lift Station No.5 Electrical Syslem LS $31,036.00 1.00 $31,036.00 1.00 $31,036.00 2503.603 28 Furnish and Instan Working Platform and Railings EA $3,055.00 2.00 $6,110.00 2.00 $6,110.0. 2503.603 29 Reconstruct Invert EA $2,400.00 4.00 $9,600.00 4.00 $9.600.00 2503.603 30 Temporary Construction Fence LF $4.25 800.00 $3,400.00 500.00 $2,125.00 2573.502 31 Silt Fence Type Heavy Duty LF $3.00 600.00 $1,800.00 426.00 $1,278.00 2573.502 32 Site Grading (Both Lift Stations) LS $2,000.00 1.00 $2,000.00 5.19 $10,380.00 2575.502 33 Seed w/4" Topsoil SY $2.30 1.000.00 $2,300.00 662.00 $1,522.60 2575.502 Subtotal: $284,788.00 $277,045.80 Grand Total: $284,788.00 $277,045.80 . . Page 4 of5 Application for Payment: Itemization Summary . Schedule Contract To-Date Amount of Amount Work Completed A. Lift Station #2 and #5 Reconstruction $284,788.00 $277,045.80 Grand Total: $284,788.00 $277,045.80 . . Page 5 of 5 e ~ ~~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: 9.A ~arY 12. 2004 ~ \ Administration \tJ ~ Budgeted Amount: $0.00 Actual Amount: $0.00 Final Action Needed By: January 12.2004 Council Action Reqnest: Approve the Lawn Maintenance and Snow Removel Agreement with Ramsey County Library for a period of January 1,2004 through December 31,2004, and authorize the City Administrator to sign agreement. Staff Recommendation: Approval of the agreement. Advisory Commission Action: D Planning D PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied . Supporting Documents: lSJ Memo/Letter: See memorandum with attached agreement. D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: D Other: Financial Implications: The summer mowing and trimming total costs using seasonal employees is $600. Snow plowing and sanding is estimated at $39.62 per 2" snowfall event. . Administrator/Staff Comments: ~ ~~HILLS . MEMORANDUM DATE: TO: FROM: SUBJECT: Deeember 12, 2003 Mayor and City Couneil ,\ .~" 0 Miehelle Wolfe, City Administrator ~ ~ Ramsey County Suburban Library Update BACKGROUND At the December Work Session, City Council reviewed some information regarding the Arden Hills branch of the Ramsey County Suburban Library. As you know, the Arden Hills branch was scheduled to be closed, but ultimately the County Board voted to keep it open. They did not, however, appropriate additional funds. Therefore, there is a fund-raising effort underway and the library is looking for other ways to meet costs. In mid-December I met with Library Director Alice-Jo Carlson. She asked if the City of Arden Hills was still willing to consider assistanee to the Arden Hills branch library in the form of snow plowing and mowing. I responded that I would discuss this with the City Council and let her know. . DISCUSSION O&M staff went to the site and provided an estimate of time that this may involve. For summer mowing and trimming eosts, it is estimated it would take two seasonal employees, one time per week for 1.5 hours. With a 20 week season the total cost is estimated at $600. For plowing and sanding, one time per 2" snowfall, work would be performed by a full time employee for approximately two hours. With each season being vastly different it is difficult to estimate how many times this work would occur during the winter. But the estimate is $39.62 per event. If there are 10 events it would be $396.20; 20 events would be $792.40. After reviewing the above information at the Work Session, Council indicated that staff should proceed with preparations to provide this service for the year 2004. The attached agreement has been developed so that the arrangement is more formal and the services well-defined. The agreement has been reviewed by O&M Manager Tom Moore. . - - e Page 2 of2 RECOMMENDATION Approve the Lawn Maintenance and Snow Removal Agreement with Ramsey County Library for the period January 1,2004 through December 31, 2004 and authorize the City Administrator to sign. II.Eartht4dmin\City Adminjslralor\MemoI2004\1-06-04 Memo to Council RE Library.doc ~ .. ' , (~i RalDsev. L.I......RAI.. .. .....,.. ~ Countv~ ...... '.. ...... ~~~~ ~ J Library Board of Trusties Matthew Anderson, President Victoria Cox, Vice President Joan Bartell, Secretary Bruce Kessel Bridget Murray D.avid L Norrga:d Susan wo'e Library Din':cto.r Alice-Jo Carlson Administrative Offices u 4570 North Victoria Street u Shoreview, Minnesota 55126-5863 u (651) 486-2200 u FAX (651) 486-2220 Lawn Maintenance and Snow Removal Agreement This agreement is made the _12th_ day of -1'anuary~ 2004 between the City of Arden Hills and the Ramsey County Library. The City of Arden Hills, at its cost, for the year beginning January 1, 2004, shall provide lawn care and snow removal services for the Ramsey County Library in Arden Hills, 1941 West County Road E-2, Arden Hills, Minnesota 55112, according to the same standard as the City provides for itself. The City shall have reasonable access to the library property for such maintenance purposes. Snow removal services shall include plowing of the public and staff parking lots and removal of the snow on the sidewalks leacling to the public and staff entrances, before the library in Arden Hills is open to the public . (Library schedule follows). Lawn maintenance includes mowing of the lawn on the property. Trimming and other maintenance will be the responsibility of Library staff. The Library's schedule is as follows: Monday and Tuesday Wednesday Thursday, Friday, Saturday Sunday 1:30 - 8:30 p.m. CLOSED 10 a.m. - 5 p.m. CLOSED This agreement will end on December 31, 2004. Alice-Jo Carlson, Library Director Ramsey County Library Michelle Wolfe, City Administrator City of Arden Hills e \ \ Earth \Admitt \ Contracts \2004 Agreetnwt with RC Library.duc ~ ~ Ie Message Page 1 of 1 Silseth, Pang From: Silseth, Pang Sent: Friday, January 16, 2004 3:35 PM To: Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell); Ramsey Co. Sherriff's; Startribune Subject: January 20 Work Session Agenda Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: ~,cLf!rg<en-hifu;,mn.u_s 1/16/2004