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Home My WebLink AboutCCP 07-12-2004 ~ ~~HILLS Arden Hills City Council Mayor: '~ Beverly Aplikowski Council members: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.us REGULAR MEETING Monday July 12, 2004 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play. Special City Council Work Session Convenes 5:30 PM 1. TCAAP MEETING WITH ATTORNEY MIKE COMADECA Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. June 21, 2004 Work Session Minutes B. June 28, 2004 Council Minutes 3. CONSENT CALENDAR A. Claims and Payroll B. Approve Plan for Sale of Street Signs C. Approve Charitable Gambling Premises Permit for SI. Katherine's Ukrainian Orthodox Church at Pot 0 gold Bingo Hall 4. PUBLIC INQUlRIESIINFORMATIONAL Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Public InquirieslInformational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief sununary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3 minutes. Written documents ma be Arden Hills City Council Agenda July 12, 2004 Page 2 distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 5. PUBLIC HEARINGS 6. NEW BUSINESS A. Planning Case No 04-12: Arend Variance B. Planning Case No 04-13: Guidant SUP for Satellite Antennae C. Planning Case No. 04-17: Guidant Parking Lot Modifications D. Planning Case No. 04-16: Jon Finn Minor Subdivision E. Designate "Absentee Board" for Elections F. Appointment of Schawn Johnson to the position of Assistant to the City Administrator 7. Unfinished Bnsiness A. CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Grant C. Council member Rem D. Councilmember Larson E. Mayor Aplikowski ADJOURN Reconvene Work Session - TCAAP Agenda Discussion on CSAH 96lHighway 10 . SRF MnDOT . . Ramsey County Peter Hellegers Peter Hellegers Peter Hellegers Peter Hellegers Michelle Wolfe Michelle Wolfe . . e ~ ~~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA COUNCIL WORK SESSION MONDAY, JUNE 21, 2004, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 1. Call To Order Mayor Aplikowski callcd the meeting to order at 4:55 p.m. Present: Mayor Aplikowski, Councilmembers: David Grant, Gregg Larson, and Lois Rem. Absent: Councilmember Brenda Holden Staff present: Administrator, Michelle Wolfe; Finance Director, Murtuza Siddiqui; Operations & Maintenance Director, Thomas J. Moore; and Scott Clark, Community Development Director. Others present: Tim Boelke, Ralph Adair, Dan Reutimann, Tim Entner, Bob Musil, and Aaron Backman 2.A. Lake Johanna Fire Department: Tim Boehlke and Ralph Adair provided an update from the Fire Department. Mr. Boehlke mentioned that over the past five years, thc number of calls from the Arden Hills residents had steadily increased, while calls from the other contract c.ities were steady. He indicated that of all the calls they responded to in 2003, 37% came from Arden Hills. He also pointed out the total dollar loss in 2003 was higher than the other contract cities. The Mayor asked why the cost was so much higher than the other cities. Mt. Boehlke responded that this was primarily due to the big fire in the Townhouse Development. Mr. Boehlke emphasized there is nothing to be alarmed about this number. Mr. Boehlke mentioned that they have contacts with the U.S. Army for the TCAAP property and also with the National Guard for the land they have under National Guard control. He also mentioned that they have received a FEMA grant totaling $50,300 for the purchase of various items. Mr. Boehlke mentioned that all full-time employecs are eligible for PERA Police and Fire fund or PERA coordinated plan. Mr. Boehlke mentioned that they have also started to respond to motor vehicle accidents with injuries calls. He anticipates about 150 calls. Mr. Boehlke also mentioned that they are looking at converting the half-time inspector position to full time in 2005. Mr. Boehlke talked about the need for an additional rated engine at Station I. He estimates the cost of a used engine to be between $125,000 and $200,000 and is expecting Arden Hills to pay \ \Earth \Admin \Council\Minutes\ W orksession \2004\06- 21-04.doc ARDEN HILLS CITY COUNCIL WORKSESSION June 21,2004 2 for it. He also talked about the re-construction of Station I, which was built in 1947. He expects the rc-construction to be in the next 10 years at a cost of $ 1.5million to $1.8million. He said that he is seeking a commitment from Arden Hills in the next two years. . Council member Gregg Larson noted that the Fire Department needs to look at how costs for capital purchases are allocated and should be resolved before any further investments are made. He emphasized that a complete ownership inventory be conducted. 2.B. Ramsev County Sheriff - Discussion and Expectations The Sheriffs Department was asked to address a number of topics identified by staff and the Council. Deputy Dan Ruettimann provided an overview of the crime prevention program and provided statistics with regards to neighborhood and business watch. In addition, he addressed burglary follow-ups, theft, community policing, graffiti removals, issues at Arden Manor, etc. It was indicated that the crime prevention website will be functional in about two weeks. Deputy Ruettimann indicated that National Night Out is on August 3 and that letters to watch captains were sent out. He mentioned that 25 additional on-shift deputies will participate with volunteers. With regards to Arden Manor, Deputy Ruettimann reported that there is a fear factor of reporting and residents are afraid of retaliation. It was mentioned that they need a strong management team to deal with specific residents. With regards to the Rice Street Corridor Deputy, a question was raised as to why the cities of . Gem Lake and North Oaks were not charged for their time. Response was that this issue should be discussed at the Contract City Managers' Meeting. Tim Etner from the Sheriffs Department talked about the speed complaints on Lake Johanna Boulevard. He said that their monitoring of the identified area did not reveal any major issues. He said that it's a perception issue. The "tube system" was used to detect speed. He distributed speed survey statistics. He mentioned that from Monday through Friday, 4,500 cars pass through this location and about 10 percent go over 10 miles per hour. He said that north bound traffic speeds more. He said that they will place a temporary speed board in that area to slow down speeders. He also suggested that Arden Hills purchase a speed board which costs about $3,500. It was also indicated that as soon as monitoring stops, speeds pick up. 2.C. Conveution and Tourism Bureau Bob Musil, Executive Director, and Aaron Backman, Board Chair, of Minneapolis Metro North Convention and Visitors Bureau made a presentation. They provided an overview of their program and talked about the benefits of participation. It was mentioned that currently ten cities are participating in this program. They mentioned that the Bureau is funded by a 3% lodging tax. State law requires that 95% of these funds be utilized by the Bureau for the purpose of marketing and promoting member cities.. The City retains 5% of revenues for administrative purposes. In addition to the 5%, the Bureau makes available $2,000 per year per member city for a local community festival. It was mentioned that this program would generate $5,000 to $8,000 .... in revenue for Arden Hills. ~ ARDEN HILLS CITY COUNCIL WORKSESSION June 21, 2004 3 . It was mentioned that there are two hotels/motels within the City limits. The owner of Super 8 Motel is not in favor of this proposal. The owner feels that this would be an administrative burden on him. It was pointed out that it appeared that the owner was not very familiar with the program. A Councilmember stated that since 50% of the hotel/motel owners are not supportive of this program, it needs further review and discussion. 2.D. 2005 Budl!et Update and Description of Funds Murtuza Siddiqui, Finance Director, provided an overview of the City's financial system structure. After the presentation of the overview, Mr. Siddiqui asked the Council for guidance with regards to the 2005 Budget. He stated that the Legislature has eliminated the levy limits, at least for 2005, and asked for the Council's input regarding a percentage increase for next year. The Council had a discussion and felt comfortable with an increase in the range of 3% to 4%. A final levy will be determined after the budget is reviewed. The next item that was discussed was COLNstep increases. For budget preparation purposes, the Council directed staff to include a 3% increase in the 2005 Budget. Mr. Siddiqui mentioned that health and dental premiums are expected to increase 18% to 20% next year, which would translate into approximately $142 per month. The question was how much of an increase should be assumed by the employee and how much by the City. The Council felt comfortable by splitting the cost; therefore, the monthly maximum contribution would increase from the current $462 to $533 per month. It was also mentioned that labor/union negotiation will start soon. . It was also mentioned that the Lake Johanna Fire Department is seeking to convert the half-time fire inspector position to a full-time position. As a result, the City may have difficulty recruiting for the part-time building inspector/code enforcement officer position, therefore the City may need to discuss a full-time inspector position. Mr. Siddiqui mentioned that the copier lease will expire next June and a decision would have to be made whether the City continue to lease or purchase. He recommended purchasing a copier instead ofleasing. The Council is in favor of not extending the current lease and would like staff to include the purchase in next year's proposed budget. Mr. Siddiqui mentioned that staff has adequate direction to move forward with the development of the "draft" 2005 Budget. 2.E. Disposition of Old Street Sil!ns Mr. Tom Moore, Director of Operations and Maintenance mentioned that on April 26, 2004, the Council awarded the street sign replacement contract and was seeking direction from the Council with regards to the disposal of the old signs. Mr. Moore offered three options to the Council. The first option is to scll the signs for scrap metal for approximately $200. The second option is to sell the signs on a first come first serve basis. The third option is to hold an auction. The Council suggested that the sale be announced in the City Newsletter and a $10 price per sign be . ARDEN HILLS CITY COUNCIL WORKSESSION June 21, 2004 4 set. Any unsold items to be sold as scrap metal. The sale period would be in September. If . there are more requests than signs, drawings will be held. 3. Council Reports Councilmember Larson - Mr. Larson wanted to have a discussion about the Regional Transportation Task Force and the possibility of eliminating the access to Highway 10 from Highway 96. He feels that local access is very important and would like to have Council representation on this task force - two from the Council and one staff person. It was discussed that Mr. Grant would be willing, but wanted to check with Councilmember Holden first. Councilmember Rem - Ms. Rem reminded all about the Presbyterian Homes meeting on Tuesday. Councilmember Grant - Mr. Grant requested that the Assessment Task Force meet in July to wrap-up the new Assessment Policy. Recommendation to come to the Council in August. Mayor Aplikowski - No comment. The meeting adjourned at lO:02p.m. Respectfully submitted, Murtuza Siddiqui - Finance Director . Beverly Aplikowski, MAYOR Michelle Wolfe, ADMINISTRATOR . . . . ~ ~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 28, 2004, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Regular City Council Meeting at 7:04 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, Lois Rem, and Brenda Holden. Absent: None. Also present were City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; City Engineer, Greg Brown; City Planner, Peter Hellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Mayor Aplikowski stated a revised agenda had been prepared adding item 6C, Mounds View High School Mustang Club Raffle. MOTION: Councilmember Holden moved and Councilmember Rem seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. June 14,2004 Council Minutes Councilmember Holden requested the following changes: None. Councilmember Grant requested the following changes: Page 8, second paragraph from the bottom, last sentence should read: "He said this allows Staff and Council to have more time before going into the residential areas". Councilmember Rem requested the following changes: None. \ \EarthlAdmin \CouncillMinutes\Regular\2004 \6- 28-04.doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 28, 2004 2 . Councilmember Larson requested the following changes: Page 8, last paragraph, last sentence should read: "Snelling south of Lindey's Park is in need to total reconstruction, which can be donc next year". Page 9, first paragraph, first sentence, add the word "assessment" between "new" and "policy". Page 9, fourth paragraph from the bottom, fourth sentence, reading "He commented that if a project is not..." be deleted. Page 9, fourth paragraph from the bottom, fifth sentence, should read: "If a project won't being for 5 years, it should not be brought to Council". Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the June 14, 2004 City Council Mecting Minutes as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Payment #4: Booster Station c. Mounds View High School Golden Jubilee MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). . 4. PUBLIC INQUlRIES/INFORMATIONAL Linda Swanson, 1124 Ingerson Road, stated she represented the Josephine Hills Lake Association as well as herself. She expressed concern that nine months had passed and the punch list items had not been completed. She asked when the items on the punch list would be completed. Mr. Brown replied they have been pushing the contractor to complete the list and thc contractor had not been paid since last fall. He noted they could not make the contractor complcte the items, but they are holding a sizable amount of money until the punch list is completcd. Ms. Swanson stated she and residents of the Josephine Hills Lake Association were fiustrated that the punch list items had not been completed. Mr. Brown noted the punch list items were tedious work, but they were not difficult for the contractor to complete. He statcd they would keep trying to get the contractor out to complete the list. Mayor Aplikowski asked for the contractor's name. Mr. Brown replied the contractor was Amt . Construction. . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 28, 2004 3 Ms. Swanson expressed concern that the City was starting another project when this one was not completed. Mayor Aplikowski asked if the City could do any ofthis work. Mr. Brown replied he could tell the contractor that the City would do the work and charge them for it. Ms. Swanson stated there were also problems with the concrete in the Ingerson and Karth Lake area. She indicated there was a significant amount of small holes in the concrete. She noted the holes might not have any effect on the longevity, but it affected the aesthetics. She asked where the City stood on this issuc. Councilmember Holden rcquested an update. Mr. Brown replied the problem was that most of the concrete in this area had expcrienced a significant amount of "pop outs". He explained this was a normal part of concrete, but the frequency seemed to be higher in this area. He noted they had thc situation lookcd at by American Engineering Testing, lnc, and concrete cores had been taken for the concrete analysis. American Engineering Testing tested the cores and found that while it was an aesthetic issue the concrete was not substandard, it was within industry standards, and the pop outs did not affect the longevity of the concrctc. . Ms. Swanson stated she believed this did exceed the industry standards and there was no legal standing to these standards, they wcre guidelines only. She stated shc wanted the City to take the stand that the concrete was not sufficient. Mayor Aplikowski asked how this problem could be fixed. Mr. Brown stated the holes could be filled, but they would still be visible. He reiterated that the holes were not a structural longevity issue based on the testing that was done. Councilmember Holden asked if the water in the holes would freeze and get into the concrete, which would expand the hole and reduce the longevity. Mr. Brown explained concrete was impervious to water and while there would be water that froze in the holes, it would not get into the concrete. Mayor Aplikowski noted freezing water in the holes would cause a safety hazard. Councilmember Grant stated the City should be concerned about aesthetics. Mr. Brown agreed aesthetics was an issue. Mayor Aplikowski asked if staff had received any other complaints regarding the concrete. Mr. Moore replied thcy had received approximately eight calls from the Ingerson and Karth Lake neighborhoods with complaints about pop outs in their private driveways, but he had not received any complaints on the other concrete surfaces. . Mayor Aplikowski requested staff research this issue and report back to Council. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 28, 2004 - 4 . Councilmember Larson noted they were going to approve a bid for Amt Construction on the Edgewater Neighborhood PMP tonight. He asked if they could withhold that approval, or in the alternative, could they put a condition on that awarding of the bid that the punchlist Ms. Swanson referred to earlier had to be completed prior to starting this project or receiving payment. Mayor Aplikowski replied they could discuss alternatives such as this when that item was presented. Boy Scout Lucas Labine, 1887 Beckman Avenue, stated he was working on a project and one of the requirements was to attend a Council meeting and obtain a budget for the meeting. Mayor Aplikowski thanked him for coming and wished him luck on his badge. Representative Char Samuelson updated the Council on the State Legislative activities that were accomplished this year. Boy Scout Andrew Carlson, 1172 Amble Drive, stated he was also working on a project and wanted to see how a City Council meeting was ran. Mayor Aplikowski thanked him for coming and wished him luck on his badge. 5. PUBLIC HEARINGS None. 6. NEW BUSINESS . A. Planninl!: Case 04-11: Northwestern Collel!:e; Site Plan Review for Riley Hall Renovation (Entry Vestibule); 3003 Snellinl!: Avenue North Mr. Hellegers stated the applicant was requesting a Site Plan Review approval for the renovation of Riley Hall. An entry vestibule on the west side of the building would be the only increase to the building footprint. He noted the Planning Commission recommended approval of this request with two conditions as stated in staWs June 28, 2004 report. Councilmember Holden asked if they were required to submit lighting plans. She stated she had a difficult time approving this with pieces missing. Mr. Hellegers replied there would be no exterior lighting added for this particular plan and the applicant was responding to resident's concerns on a lighting issue that they thought they had taken care of previously. Bill Prochaska, Northwestern College, stated he had nothing to add unless Council had questions. MOTION; Councilmember Larson moved and Councilmember Grant seconded a motion to approve Planning Case 04-11: Northwestern College; Site Plan Review for Riley Hall Renovation (Entry Vestibule); 3003 Snelling . Avenue North subject to the two conditions as noted in staffs June 28, 2004 report. The motion carried unanimously (5-0). e . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 28, 2004 5 B. 2004 Neil!hborhood Meetinl!s Schedule Ms. Wolfe requested approving the schedule for the 2004 Neighborhood Meetings. She stated they were proposing to schedule the meetings on Tuesday, September 21 ; Wednesday, September 29,;Tuesday, October 5; and Wednesday, October 13. Council authorized staff to schedule the neighborhood meetings as proposed. C. Mounds View Hil!h School Mustanl! Club Raffle Mr. Siddiqui stated Mounds View High School Mustang Club was a parent club, which was developed to provide Mounds View High School students with added support for quality programs and facilities nccessary to be successful. He stated the club would like to hold a raffle starting on July 31, 2004 at the 50th high school reunion and ending on the day of the home coming. Raffle tickets will cost $5.00 each. A number of items have been donated for this raffle and they hope to raise approximately $25,000.00. The school will use proceeds from this raffle to fund purchases that are not funded by the school. Staff recommended the Council authorize Mounds View High School Mustang Club to temporarily sell raffle tickets, commencing on July 31,2004 and terminating before October 31, 2004, subject to a satisfactory criminal background check fTOm the Ramsey County Sheriffs Department. Pat Shinander, President of Mounds View High School Mnstang Club, stated this raffle would raise money for the school. She noted this was a new club and had been in existence for approximately one year. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to authorize Mounds View High School Mustang Club to temporarily sell raffle tickets, commencing on July 31, 2004 and terminating before October 31, 2004, subject to a satisfactory criminal background check from the Ramsey County Sheriffs Department. The motion carried unanimously (5-0). 7. UNFINISHED BUSINESS A. 2004 PMP - Edl!ewater Neil!hborhood Bid Award: Amt Construction Company. Inc. Mr. Brown stated bids were received and opened for the Edgewater Neighborhood 2004 PMP project on June 8, 2004. Bids were received from two (2) contractors with Amt Construction Company, Inc. having the lowest bid of$I,059,189.76, which was approximately $59,000 (6.0%) greater than the engineer's estimate. He recommended Council approve the Amt Construction Company, Inc. bid. He noted if they held back on approving this based on the previous discuss regarding the 2003 PMP project, it could delay this project some, but he did not believe this was a large ramification. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 28, 2004 6 e Mayor Aplikowski asked if Amt Construction had done projects for the City prior to the 2003 PMP project. Mr. Brown rcplied they had done work for the City years ago, but nothing recently. He noted part of the issue in the delay ofthe 2003 PMP project last year was Xce1 Energy's delay in relocating the private utilities. Mayor Aplikowski asked if Forest Lake Construction had worked the City recently. Mr. Brown replied they had done a project in 1998 for the City and they were also a reputable firm. Mayor Aplikowski asked if they always had to take the lowest bid. Ms. Wolfe replied it was the lowest responsible bidder, but she did not know all the specifics of the definition of a responsible bidder. Mr. Brown replied both contractors were good contractors. Mayor Aplikowski stated apparently Amt Construction did not have a cash flow issue and they needed some other leverage to get the 2003 PMP project completed. She requested staffto work on this with Amt Construction and possibly send a letter signed by her regarding this issue. Conncilmember Grant asked if they generally held five percent on a project. Mr. Brown replied that was correct, and they were withholding over $100,000 for the 2003 PMP project. Councilmember Grant asked how much it would cost to complete the Association punch list. Mr. Brown replied the cost for the Association punch list only would be less than $1,000. . Ms. Swanson stated there was a two-page typed punch list of which 8 or 10 items were for the Lake Josephine Hills Association and those were the items she was concerned about. Mr. Brown stated the contractor was out last week working on the punch list, but they were working at a slow pace. Councilmember Larson asked if the City was at a disadvantage because they waited too long into the season for requesting bids. Mr. Brown stated this could have led to some ofthe increase in cost because the contractor's schedules were filling up by the time the City requested bids. Councilmember Larson stated he did not believe they should delay action on this tonight but he wanted to see a condition added that the payment on the first payment request for the 2004 PMP would be delayed until the 2003 PMP project punch list was completed. Councilmember Grant encouraged staff that the specifications are written so they did not run into the same issue with concrete as they did for the 2003 PMP project. MOTION: Councilmember Larson moved and Councilmember Rem seconded a . motion to award the 2004 Pavement Management Program for the Edgewater Neighborhood to Amt Construction Company, Inc. for a total amount of$I,059,189.76 subject to the following condition: The first pay , . ARDEN HilLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 28, 2004 7 estimate be held without payment, if necessary, until all remaining items on the mgerson neighborhood PMP Punch List have been satisfied. Councilmember Holden asked if the pop out issue was addressed with Councilmember Larson's condition. Mayor Aplikowski replied that was an issue she would be addressing and it was not included in the motiou. Mr. Brown stated he would invite the contractor to a Council Work Session to discuss these Issues. Ms. Swanson asked that the neighborhood be notified ofthis meeting. The motion carried unanimously (5-0). B. Perry Park Pavilion Bid Award MC Builders. Inc. Mr. Moore stated at the April 26, 2004 Regular City Council Meeting, tbe City Council approved the plans and authorized the advertisement for and the obtaining of bids for the Perry Park Pavilion. Bids were received and opened on June 9, 2004. Bids were received from nine (9) contractors, with MC Builders submitting the lowest bid in the amount of $324,890. Staff recommends the bid be awarded to MC Builders in an amount not to exceed $324,890 and that the Park Fund be the funding source. . MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to award the Perry Park Pavilion Bid Award to MC Builders, mc. for the 2004 CIP Perry Park Pavilion in an amount not to exceed $324,890 and that the Park Fund be the funding source. The motion carried unanimously (5-0). CITY COUNCIL REPORTS Ms. Wolfe - Stated she had found out late last week that if they wanted to purchase mouse pads for the Council to give away at National Night Out, the order needed to be placed as soon as possible. She stated the mouse pads currently ran $1.18 per pad and the price may decrease depending on the quantity ordered. She asked if the Council wanted staff to order this item. Mayor Aplikowski replied she did not want to give away mouse pads, but left it up the remaining Councilmembers. Ms. Wolfe stated the Council could give away something else. A member ofthe audience stated she believed the City should give away flashlights, or some other item which would be cheaper than the mouse pads and would be appreciated by the younger children. Mayor Aplikowski stated it appeared Council was not in favor of the mouse pads and requested staff look into giving away another item. . Ms. Wolfe stated the City of New Brighton was remodeling their City Hall and had to turn off the air conditioner in their Council Chambers. She had received a request from the City of New ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 28, 2004 , 8 . Brighton to use the Arden Hills Council Chambers for their Council and Planning Commission meetings. She noted their meetings did not conflict with the Arden Hills meetings. Council agreed to let the City of New Brighton use the Arden Hills Council chambers free of charge while their City Hall was being remodeled. Councilmember Holden - Thanked staff for their work on the City event last weekend. Councilmember Grant - Also thanked staff and residents for their work at the City event last weekend. He stated the PTRC was meeting on July 27 for a joint meeting with the Planning Commission to discuss gateway signage. Councilmember Rem - Stated it was nice to see so many staff at the event last Saturday. She stated the July Planning Commission was scheduled for July 7 and due to the length of the agenda it would start at 6:30 p.m. instead of7:00 p.m. Councilmember Larson - Stated he would not be at the July 12 Council meeting or the July 19 Work Session due to his travel schedule. He indicated he did not believe the City should be doing an environmental assessment on the North Heights project when the project was not going to be done for five or six years. Mr. Hellegers stated North Heights was interested in building in . six years to allow them time for fundraising. Councilmember Larson stated he did not want to approve an environmental assessment study years before the project would be built. He requested staff and the City Attorney to look at this issue, and if this was not the way to proceed that the Church be informed it was premature and to not spend the money at this time. Mayor Aplikowski stated permission was not needed by the neighborhood in order for an applicant to do the project. The only approvals applicant needed was the Planning Commission and the Council. Councilmember Grant stated to be fair to the applicant and the residents, this discussion should be put on a future agenda and not be further discussed at this meeting. Councilmember Larson clarified it was the process he was worried about and he did not want to discuss the merits ofthe application. He stated it was the process he was objecting to. Mayor Aplikowski requested staff schedule a joint meeting with the Planning Commission and Council sometime in the near future to discuss this process, perhaps after the joint Planning Commission and Parks, Trails and Recreation Committee meeting in July. Councilmcmber Rem requested the City Attorney and the Community Development Director also attend this joint meeting. . Mayor Aplikowski - Stated they had a sign-up sheet at the celebration for a Library Task Force and several people signed up. She stated a meeting would be set-up in mid-July for this task . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 28, 2004 9 force. She stated they had begun a discussion on an Economic Development Committee and if anyone was interestcd in being on this committee to let staff know. She stated staff was looking into the option of residents or businesses purchasing the old street signs. She thanked staff, particularly Michelle Olson, for the hard work on the City event last weekend. Mayor Aplikowski adjourned the Regular City Council Meeting at 9:00 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, July 12, 2004 at 7:00 p.m. at the Arden Hills Council Chambers. , ~ ~HIllS City of Arden Hills Request for COlmcil Action e Prepared by: Murtuza SiGdiqui """5 Dep!.: Finance Council Mtg. Date: July 1!, 2004 Final Action Needed By:JJly 12, 2004 Agenda Item Claims & Pavroll Budgeted Amount: Actual Amount: Funding Source: Council Action RequlSt: Review and J!lprove Consent Agenda Item 3.A. - Claims and Payroll Staff Recommenfl'ltion: Approv~onsent Agenda Item 3.A. - Claims and Payroll Advisory Corrnission Action: Commission Date Planning PTRC SupJrting Documents (which are attached to this Action Form): . D Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: DOther: Payroll and Claims Reports Financial Implications: Payroll #14 Total Cost $67,633.78 Claims Total $118,731.30 Administrator/Staff Comments: . Action Not Applicable . _N.ot~f>f>~<;!:l~I!".___.....___._ Not applicable.______ Page 1 of 1 PAGE I OF2 , CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 07/12/04 COUNCIL MEETING . CLAIMS PAID SINCE LAST COUNCIL MEETING (06128104) ::,:,CK::#:,: "~:k""j!,,' ......"i<i'iIi.... "":""""""""""""',,:,,,,,',"<<1:':;(""00"< """'" ""...'>:' 25260 06/23104 Citv of New Brip'hton 1290.73 Tax & Title for 2004 Chev BJ.ZeT 25261 06/24/04 Sharon Swallen 775.00 Mustanp' Girls Soccer Camn 25262 06/24/04 Health Partners 400.00 Dental Insurance 25263 06/24/04 Coverall of the Twin Cities 1.238.60 City Hall CJeaninl!:~Final Pvmnt 25264 06/24/04 Midwest ASDhalt Comoration 810.74 Road ReDair Materials 25265 06/24/04 Aarcee Partv & Tent Rental 7983.52 CAH-Tablcs Chairs Canonies 25266 06/24/04 Americana Fireworks Disnlav Co. 7500.00 CAH-Fireworks 25267 06/24/04 Chean Skate 363.00 Fridav Field Trin 6/25104 25268 06124/04 Dovm on the Farm 325.00 CAR~Pettim' Zoo 25269 06124/04 Brian Gilbertson 437.50 CAR-Rock Climbinp' Wall 25270 06124/04 Grand Slam S~rts 712.50 Fridav Field Trio 6/25/04 25271 06124104 Hannv Faces Entertainment 500.00 CAR-Face Painter. Caricaturists Ctown 25272 06/24/04 MeTTV Bobb Music Ine 575.00 CAR-Band 25273 06/24/04 Prior Lake Water Ski Assoc 650.00 CAH-Water Ski Show 25274 06/24/04 Si!!n-A-Rama 743.42 CAR-Signs 25275 06/24/04 SNL VB 500.00 CAH~Band 25276 06124104 The WhitesidewaUs 2.500.00 CAR-Band 25277 06/24/04 Twin Citv Caterinu mc 5306.11 CAH-Caterinp' Inflatableg 25278 06/28/04 XcelEneruv 3 553.31 Electric/Gas Service 25279 06128/04 Affinitv Plus Federal Credit Union 3013.87 First Julv Pavmll 25280 06128104 ICMA Retirement Trust-457 1793.71 First Julv Pavmll 2528] 07/01/04 Lori Ann Hal]al 150.00 Interview Exrw>nse Advance 25282 07/01104 MVHS Mustano Jubilee 250.00 $250 Bronze Soonsorshio 25283 07106/04 Acclaim Benefits 382.73 FSA Reimbursement 7102104 25284 07/06104 Fortis Benefits 625.]7 Lonl! TermJShort Tenn Disabilitv Insurance 25285 07106104 Health Partners 828.45 Dentallnsura.nce 25286 07/06104 Midwest Asnhalt Comoration 836.56 Road Renair Materials 25287 07/06/04 MN Mutual Life Insurance 185.50 Life Insurance 25288 07106/04- NCPERS Groun Life 60.00 PERA Life Insurance 25289 07/06104 Xcel Enerl!V 2,367.56 Electric/Gas Service 25290 07/06/04 EnComm Midwest Inc 54.236.05 Pav #4-Booster Station Proiect 2% Retainal!e Held Subtotal - Paid Claims 100894.03 . Paid Claims From Above - 100,894.03 Add Unpaid Claims, Page 2- 17837.27 Total Accounts Payable Claims for Council Approval, 07/12104 ~ 118731.30 NOlc' Checks fOJ unpaid claims totnling $63,029.96 were mailed looe 29. 2004 after approval at the ]Ime 28, 2004 Council Meeting. They were check nwnbers 252t7-25259 *Exp. Related to TCAAP Project. . .......-...,...,.,........, f . . . PAGE20F2 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 07112/04 COUNCIL MEETING UNPAID CLAIMS REGISTER: ':'::CK;#:~' ~: (;~~I)'AtE::l::: :YEi'iPQ~:::':' . ",".-; <: ::~ ::' :~:::A~@Nt:~::l) 2529] 07/13/04 Advantap'e PanPT 198,03 Paner Cuns~Parks 25292 07/13/04 American Fire & Safety 420.27 Insn/';ct & Recharp"c Fire Extin!!uishers 25293 07/13/04 Animal Control Services, Ine 431.63 Do.:r/Cat Enforcement-June 25294 07/13/04 Aramark Uniform Service 40.97 Ruo Cleanino-CH 25295 07/13/04 Aset Sunnlv & Paner Ine 98.92 Hand Towels-CH 25296 07/13/04 Batteries Plus 217.92 Batteries & Power Cord 25297 07113/04 BeiSswenper's How-To Store 82.46 Trimmer Hcad~Parks 25298 07/13/04 Bfl of:MN, Ine 318.59 Waste Removal 25299 07/13/04 Birkeland Erik 32.00 Refund~PreSoccer 25300 07/13/04 Comorate Exnress 183.77 Office Sunnlics/Conv Paner 25301 07/13/04 Dent of Administration 1,782.53 Phone Service 25302 07/13/04 Diemer, Christopher 41.85 Mileaoe Reimbursement 25303 07113/04 E-Z Recvcljm~, Inc 5248.00 CUrbside Re..-vclina 25304 07/13/04 Frattallone's Hardware 83.18 Shon Sunnlies 25305 07/13/04 G K. Landscanc SUnI)]ies, lne 117.15 Erosion Control Rock-SWM: 25306 07/13/04 Gammell Kenneth 892.50 Cable Teeh Services 5110.6/29/04 25307 07/13/04 G]enwood Inp-]ewood 36.91 SnrinQwater-CH 25308 07113/04 Grainper,me 26.46 J 10oks.Streets 25309 07/13104 Grit7 Jackie 35.64 Mileaoe Reimbursement 4128-6125/04 253]0 07/13/04 Har Mar Loek & Service Center 229.59 Cumminll"s Park-Locks 25311 07/13/04- Hellegers, Peter 23.63 Mileap'e Reimbursement 5/26-7/03/04 25312 07113/04 Hvdro Metering Techno]o!!Y 453.29 Meters&Clins 25313 07113104 Michael A. Miller/ISN 877.50 Umnire Services 6/15-6/30/04 25314 071l3104 Midwav Party Rental ] 184.00 Canonv Rental-CAII 25315 071l3104 Office Devot 9.54 Office Sunnlies 253]6 07/13/04 Oriental Tradin!! Co- rne 299.71 Pla\lo-r-ound Sunn]ies 25317 07/13/04 Purchase Power 1.000.00 PostaCTe-Meter 25318 07J13/04 Ramsev County 508.64 VotinQ S~tcm Sunoort Fees 253]9 07J13/04 Rosedale Chevrolet 6.0] Kev-2004 Chev Blazer 25320 07113/04 Sand Creek Groun LTD J 500,00 EAP Renewal 7/01/04-6/30/05 25321 07J13/04 Target Stores 885.56 P]awround SunnliesJPrizes CAR 25322 07J13!04 Timesaver Off Site Secretarial 136.00 Rec See-PTRC-6/22/04 25323 07J13104 Tiziani Enternrises of l\.1N 233.24 CAH~Box Car Rentals 25324 07/13/04 United Rentals 201.78 Safe"" VestslCaution Tane Unnaid Claims ~ PaQe 2 17837.27 .. ;;: '" if. ... o N o ;0 o C UJ I- <( C ~ o UJ :I: o ....I~ ...I;;; 0", 0::;;; >-0 <(... 11.0 >-N ...1:<:: ::J'" ..,~ 1-31 CI) c e:; ; u...~ CI) ...I ...I J: z LU C 0:: <( u.. o ~ U -j.:," 0 0 g ~I~ :s 0 0 " " a: i 0 ~ >-. '" :~ ~ :! "! ~ :.c- 00 ~ ..~ ti .,; .; a: oj ~ ~ N ~ 0 0 ~ .. N ~ ":Q . iI:: " t ~ '" W '" ~ ::~ W W i .::;;; $ " 13 " :.W .~ :.:~ .~ ~ " a ~ ~ u u .:.~. ~ "' ~ ~ .:..... 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N M ~ M ~ M M . ::g ~ 0 0 0 0 0 0 0 0 0 ');.,1",'- '" s 0 ~ s " " 0 ~ ~ " ~ s ~ ~HILLS City of Arden Hills Request for Council Action Prepared by: TM Dept.: O&M Council Mtg. Date: 7/8/2004 Final Action Needed By: 7/12/2004 Agenda Item ",,,i~:.,,,,. Sale of Street SiQns Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: N/A Council Action Request: Approve the plan for the sale of old City street signs. Staff Recommendation: Staff recommends the approval of the attached plan for the sale of old City street signs. Advisory Commission Action: Commission Date Action Supporting Documents (which are attached to this Action Form): . ~ Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page t of t ~ ~HILLS . MEMORANDUM DATE: July 8, 2004 Agenda Item 3.B TO: FROM: Mayor and Council Michelle Wolfe, City Administrator ~ Thomas J. Moore; Director of Operations & Maintenance ~ ~,~ SUBJECT: Approve Plan for Sale of Street Signs BACKGROUND The City Council had requested that staff develop a plan for the sale of the old City street signs that will be replaced in August 2004. The proposed plan is as follows. . Cost per sign will be $10.00. (Money only to be collected at time of pickup.) . . Notification venues to the residents: Arden Hills Notes, City Web Site and Cable TV. . Registration Timeline: Monday, August 30, 2004 thru Friday, September 17,2004. . Registration forms can be returned to City Hall via fax, mail or walk up. . If there are multiple registrations for anyone street sign, the Mayor will 'draw out of hat' the winner and second runner up at the September 20, 2004 Council Work Session. . The winners of street signs will be notified on September 21,2004. Residents will then be advised to come into City Hall to pay for and pick up their street sign. All signs will be held until Friday, October 1, 2004. Street signs not picked up by Friday, October 1, 2004 will be sold for scrap. In the case where the sign not picked up by the deadline is one with multiple requests, the second runner up will be notified. IIEarthIPR&PWIOperations & MaintenancelStreet SignslSale of Street Signs.doc . ( . Prepared by: MAW Dept.: Admin Council Mtg. Date: 7/12/2004 Final Action Needed By: 7/26/2004 . Request for Council Action Agenda Item . Approve Charitable Gamblinq Permit Budgeted Amount: $0.00 Actual Amount: Funding Source: Council Action Request: Approve Resolution No. 04-44 approving a charitable gambling premises permit for St. Katherine Ukrainian Orthodox Church at the Pot 0 Gold Bingo Hall. Staff Recommendation: Approve Resolution No. 04-44. Advisory Commission Action: , I ! ---"-1 + - ---"...----+.---- Action j\/()!.."2RI.~C:<l.ble .. Not Applicable ___..j\/_o!.<I'pplic<l.tlle...~..._..____: Commission u u uF'l<lnning PTRC Date Supporting Documents (which are attached to this Action Form): . o Memo/Letter: IZl Resolution (No. 04-44) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: IZl Other: .. Application materials. Financial Implications: Required proceeds will continue to be paid to the City as required by City Code. Proceeds are used for lawful uses only via the City's gambling fund. Administrator/Staff Comments: St. Katherine's Ukrainian Orthodox Church has submitted the required City application, forms and fees and has successfully completed the required background checks by the Ramsey County Sheriffs Department. . Page 1 of 1 ~ . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 04-44 RESOLUTION APPROVING A PREMISES PERMIT FOR ST. KATHERINE'S UKRAINIAN ORTHODOX CHURCH AT POT '0 GOLD BINGO HALL NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City agrees to approve a premises permit (charitable gambling) . for St. Katherine's Ukrainian Orthodox Church at Pot '0 Gold Bingo Hall, 3776 Connelly A venue, Arden Hills, Minnesota. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JULY, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2004\04-25, Approving Charitable Gambling for St. Mary's Romanian Orthodox Church at Pot '0 Gold Bingo Hall.doc . ,~ /~ .~~HILLS City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 Phone 651.634.5120 Fak 651.634.5137 www.ci.arden-hills.mn us _.~-_.~ I ! License No. Receipt No. Amounl Paid Date Recvd Ins. Cerl Tolal Fee Paid GAM04. --< 2004 Premises Permit Application '.;;;'.'~'Q" ..-. ..'. .,.. 'I, ~. . '1 v ?~ '.:{'.;-; r,.-:-I' >-i--' , !, I Information {ul/fields lire r"'fuud} BUSIIlcss Nallle: PrnpcrI)' Address: Nature of Business Lac:..!] rnrl1;lC!" Business Phone ElllJiI Address . relicr;}] IJ)ii In\'(:stigation Fee '9r: f; <<.ib~L':"g 1./,f:,r""\i1 (~!1 ch,+LJ~i cL,i<t:d ]77C Co/) 11<. (If A-Y'~.'\ HI/(( , 11 AJ rrilL J l"'lv Vc '- T-'-' ~ / r~{(r'ff:,>' Hv\~,--L.." (72 'I Business Fax: {, 'I C J ( - WebSlle Address: '-{(- ('ll S' .?yy 150,00 2003 [nco01e and Loss Statcmel1l K. ProJeclcd 2004 Receipts/Prizes p(.. (AI] urgJIlII.<llions pl.:nlllltcd [IJ conduCllawful gambllllg \.Vlthllllhc CII)' ul' /Hdcll j-fills sl),1I1 ct)rl[l'lbu[c ] I)':ii, (lcn pCI'cenl) of theIr nel profits derived from gamblIng iJclivlllCS WithIn the CilY 10 (J spcel:.d fund III bl.:: cldllllJ1ISICred by Ihe City Council for lawful purposes. P;lymellts to the fund shall be calculaJed for quanerly periods ending on lhl' I~\sl lbys or M~\rch, June, Scplcmber and December Qu~-!rterly Illstallmenl piJYIlKnlS shall be submitted together WIth Yel'lrl;Jbk SLJpPoi"llng. dUclIlllClllatlon not later than the twentieth lby urlhe month following the end ofllle qU<lrtcrly period,) '."" CI7~~~/~ d/~~A~ ~~ "~.l""''''' ..1';1";1::. , .,..., '~:::~,::'.~"~::':,"',,I. ',~':"" '"'''''''',-<-1''' Apthori7.ed SIgnature " SAINT . Date ~/'~r KATHERINE UKRAINIAN ORTHODOX CHURCH POT 0' GOI.D GAMBLING ACCOUNT 1600 HWY. 96 ARDEN HILLS, MN 55112 1640 '1 r , ~ c" 'J ";;-1-0 y $ /';,-0.0 0 ,~ I ,/ql \;,:-,6.J ----r---;-.-'I ~, ': 0 g . g . 7 . b 0 I : 20... 8 7 II' o. b l, 0 , '. ST. KATHERINE UKRAINIAN ORTHODOX CHURCH 2003 Income Statement . Gross Receipts Prizes Paid State Taxes Paid Gross Profit $1,798,356 1,349,389 36,634 412,333 Compensation & Payroll Taxes Cost of Bingo Paper & Pulltabs Rent & Utilities Equipment Repair and Maintenance Misc. Supplies & Bank Charges Other Allowable Expenses 114,726 39,196 118,275 3,366 3,534 2,249 Net Profit 130,987 . 2004 Projection Gross Receipts 1,800,000 Prizes 1,350,000 . .-. ~ ~HlLLS City ot Arden Hills Request for Council Action Agenda Item II. Arend Variance Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: $0.00 e Prepared by: PH 'Xi Dept.: Comm. Dev. Council Mtg. Date: 7/12/2004 Final Action Needed By: 9/8/2004 Council Action Request: Consider the applicant's request for a 24-foot variance to the Side Yard Corner setback to allow for an addition and the construction of a new garage. Staff Recommendation: Consider approval of the applicant's request for a 24-foot variance to the Side Yard Corner seback to allow for an addition and the construction of a new garage. Advisory Commission Action: Not Commission Date Supporting Documents (which are attached to this Action Form): . [gJ Memo/Letter: Staff Report to the Planning Commission - July 7, 2004 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 .-. ~ ~~HILLS MEMORANDUM DATE: Agenda Item 6.A July 12, 2004 TO: Mayor and City Council FROM: Peter Hellegers, City Planner ffi SUBJECT: PC #04-12 Mark Arend Variance 1301 Cannon Ave. Requested Action The applicant has requested a 24- foot variance to the side yard comer setback standards to allow for the construction of an addition and a new garage. Planninl! Commission Recommendation Recommendation and Conditions of Approval At their July 7,2004 meeting the Planning Commission reviewed Planning Case #04-12 and recommended denial of the Variance request for the following reasons: 1. Another option exists for development which would only require a smaller variance or no variance at all. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. \\Earth\Planning\Planning Cases\2004\04.t2 Arend Variance (PENDING)\07-12-04 CC Report.doc Page 1 of2 . . . e . e 1 Deadline for Aeencv Actions The City of Arden Hills received the completed application for this request on May 11, 2004. Pursuant to Miilllesota State Statue, the city must act on this request by July 10, 2004 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The city may with the petitioner's consent extend the review period beyond the 120 days. On June 16, 2004 City Staff informed the applicant in writing that an additional 60 day review period would be necessary. Extension of the review period to 120 days allows the City until September 8. 2004 to act on this request. This extension establishes the maximum amount of time that the City can take to review the request without requesting an additional extension from the applicant. Attachments 6A-I Staff Report to the Planning Commission - July 7,2004 \\Earth\Planning\Planning Cases\2004\04-12 Arend Variance (PENDING)\07.] 2-04 CC Report.doc Page 2 of2 '. e e e Attachment 6A - 1 City Council meeting - July 12, 2004 . . . ~ ~HILLS MEMORANDUM DATE: PC Agenda Item 4.A July 7, 2004 TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #04-12 Mark Arend Variance 1301 Cannon Ave. Request The applicant has requested a 24-foot variance to the side yard comer setback standards to allow for the construction of an addition and a new garage. Uvdate At their June 2nd meeting the Planning Commission tabled Planning Case #04-12 for additional information. In particular, the Planning Commission directed staff to review the setbacks for Options Band C, an also directed staff to provide the Planning Commission with information on three other properties which built beyond their building envelope. Options B & C The applicant's original proposal (referred to as "Proposed" or "Option A" in the plans) was for a 24-foot variance from the Side Yard Comer setback standard to allow the construction of an addition and new garage. Option B offers the same uses with a different configuration than Option A. Assuming the same building dimensions as originally proposed, Option B would require a 2-foot variance for the northeast comer of the garage. Ifthe applicant reduced the garage to a size of 24 feet by 24 feet, Option B would not require a variance. Option C also offers the same uses as Option A but in a slightly different configuration than either Options A or B. Once again assuming the same building dimensions as originally proposed, Option C would require a 20-foot variance for the construction of the garage. \\Earth\Planning\Planning Cases\2004\04-12 Arend Variance (PENDING)\07-07-04 PC Report Arend Variance.doc Page 1 of3 Staff has enclosed scaled copies of Options Band C which show the garage and additions and any the size of any variances that may be necessary. . Surrounding Properties The Planning Commission directed staffto provide additional information about the following properties: 3390 Dunlap Street, 3363 Dunlap Street, and 1322/24 Cannon Avenue. Staff has researched these properties which built beyond their building envelope and found that only 1322/24 Cannon A venue received special action, a Special Use Permit from 1963 (1963-04) The Josephine Hills No.3 Plat indicates a 30-foot building setback line. The plat was recorded in 1956 but it appears that the plat was acted on in December of 1955. In 1956 the Village of Arden Hills adopted the second Zoning Ordinance, (The first "Residential Dwelling" ordinance, from 1953, adopted Ramsey County's building and zoning codes) Ordinance #18, which included setbacks of 40 feet for the front, 30 for the rear, 10 for the side, and 30 for the side aggregate. While this may have caused some confusion as to whether 30 feet or 40 feet was the correct setback, it does not appear that was the case. All ofthe building permits for the properties listed above were built to include 40-foot front setbacks and the majority ofthose that are on a comer had 40-foot street side setbacks as well (1322/24 Cannon does not indicate a street side setback on the Building Permit). . Building Permits for the above mentioned properties are attached for the Planning Commission's review. The permits show that the buildings were constructed between 1959 and 1978 but none ofthe plans indicates that a variance was granted. Deadline for Allencv Actions The City of Arden Hills received the completed application for this request on May 11, 2004. Pursuant to Minnesota State Statue, the city must act on this request by July 10, 2004 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The city may with the petitioner's consent extend the review period beyond the 120 days. On June 16, 2004 City Staff informed the applicant in writing that an additional 60 day review period would be necessary. Extension ofthe review period to 120 days allows the City until September 8. 2003 to act on this request. This extension establishes the maximum amount of time that the City can take to review the request without requesting an additional extension from the applicant. Options . \\Earth\Planning\Planning Cases\2Q04\04-12 Arend Variance (PENDING)\07-07-04 PC Report Arend Variance.doc Page 2 of3 ,. . . . 1. 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial. If the City denies the petitioner's request, "... it must state in writing the reasons for the denial at the time that it denies the request". Table for additional information. 4. Attachments 4a-l - Staff Report to Planning Commission - June 2, 2004 4a-2 - Planning Commission minute excerpt - June 2, 2004 4a-3 - Address Map (for properties in the surrounding area) 4a-4 - Scaled drawings of Options Band C 4a-5 Building Permits for selected properties \\Earth\Planning\Planning Cases\2004\04-12 Arend Variance (PENDING)\07-07-Q4 PC Report Arend Variance.doc Page 3 of3 . . Planninf! Commission Meetinf! - July 7.2004 Attachment 4a-l . . . . . ~ ~~HILLS MEMORANDUM DATE: 4.B June 2, 2004 PC Agenda Item TO: Planning Commission FROM: Peter Rellegers, City Planner SUBJECT: PC #04-12 Mark Arend Variance 1301 Cannon Ave. Request The applicant has requested a 24- foot variance to the side yard comer setback standards to allow for the construction of an addition and a new garage. Overview Surrounding Area North B-2: General Business District R-l: Single Family Residential R-l: Single Family Residential R-I: Single Family Residential Office Single Family Detached Residential Single Family Detached Residential Single Family Detached Residential Commercial South Low Density Residential East Low Density Residential West Low Density Residential Site Data Low Density Residential Single Family Detached Residential R-I: Single Family Detached Residential .35 acres (15,246 square feet) Relatively flat \\Earth\Planning\Planning Cases\2004\04-12 Arend Variance (PENDING)\06-02--04 PC Report Arend Variance.doc Page 1 of6 Site Overview . The applicant is requesting a 24-foot variance from the Side Yard Comer setback standard to allow for the construction of an addition and a new garage, The applicant has stated in their proposal that Dunlap street, which terminates along the east side of the property, functions more like a driveway than a public street because it does not serve the open area of the MSIICountry Insurance property to the north, In the proposal the applicant states that since this the lot functions more like an interior lot than a comer lot the setbacks should be held to the same standard as an interior lot. 1. Setbacks - Does Not Meet Requirements Front Yard 39,1' 39.1 ' Rear Yard Side Yard Interior Principal Side Yard Comer (Principal and Accessory) Rear Yard Accessory Side Yard Interior Accessory 30' I O'smallest side / 25' total 65' 15' /60.5' 65' 15' /31' 40' 45.5' 16' . 10' 10' 6 ' (existing shed) 1.6' (existing shed) 10' (ifshed removed 10' (if shed removed) 2. Lot Coverage - Meets Requirement The requirement for the R-I: Single Family Residential District is a maximum of25%. The proposed plans show 19.6 % as lot coverage. 3. Landscape Lot Area - Meets Requirement The requirement for R-I: Single Family Residential District is a Minimum Landscape Lot Area of65%. The proposed plans show 75.5% of the lot as landscape area. Variance Criteria A. State Requirements Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), defines "undue hardship" as: . \\Earth\Planning\Planning Cases\2004\04-12 Arend Variance (PENDING)\06-02-04 PC Report Arend Variance. doc Page 2 of6 . . . ".. ,means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight ofthe landowner is due to circumstance unique to the property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality, Economic considerations alone shall not constitute an undue hardship if reasonable use of the property exists under the terms of the ordinance,.." B. City Requirements Section VIII, D, 4, c and d, of the City's Zoning Ordinance state that, "Adherence to the provisions of this ordinance is required, except for special cases which arise because of the configuration of a particular parcel. The condition shall not have been created by the landowner. A variance or variances may be granted from specific provisions 'of this ordinance because such land factors as length of a side of a lot, the shape ofthe lot or the unusual terrain prohibit reasonable development equivalent to that which would be permitted without variance on a similar size lot located in the same district, but which lot has no unusual configuration. Economic conditions alone shall not be grounds for a variance. In no case shall the granting of a variance impair the health, safety, comfort and general welfare of the public, nor will it be contrary to the intent and purpose of the Comprehensive Plan, the official map or this or any other ordinance of the City," Variance Findine-s Minnesota State Stature 462.357, subd. 6, requires that Cities consider the following five matters when hearing requests for zoning ordinance variances. 1. Are the circumstances for which the variance is requested unique to the property? (YES) Due to the way the lot was platted and the setback regulations, the property does have one of the smallest building envelopes in the area. In addition the property is located directly south of the MSII Country Insurance property and open space area. Dunlap Street runs along the east side of the property and only serves one or two other properties on the east side of the street. Dunlap Street terminates approximately halfway up the east side of the applicants property, south of the MSIICountry Insurance property. Extension of the roadway through the MSIICountry Insurance property is not shown in our Pavement Management Program plans or in our Comprehensive Plan. 2. Would granting the variance be in keeping with the spirit and intent of the City's Zoning Ordinance? \\Earth\Planning\Planning Cascs\2004\04-l2 Arend Variance (PENDING)\06-02-04 PC Report Arend Variance.doc Page 3 of6 The stated Purpose and Intent of the City's Zoning Ordinance includes thirteen purposes, of those the following statements appear to be applicable: . This ordinance is enacted for the following purposes: . To promote the general public health, safety, comfort and general welfare of the inhabitants of the City of Arden Hills, Minnesota. (I,B,I) . To promote the proper use ofland and structures. (I,B,6) · To fix reasonable standards to which buildings, structures and land shall conform for the benefit of all (1 ,B, 7) The stated purpose of the R-l: Single Family Residential District as stated in Section 5,D,1 is as follows: . To establish areas for the development of single family detached housing at a maximum density of approximatcly 3 units per acre. . To reserve development areas for single-family housing. . To restrict encroachment of incompatible uses. . To maintain density limitations. . To take advantage of municipal utilities. . To preserve open space. (YES) The applicant's proposal for the subject property appears to comply with the intent of the R-1 District and the Zoning Ordinance. Furthermore, the property would still have reasonable setbacks as the setbacks would be greater than the requirements for interior lots in the same district. . 3. Could the property in question be put to a reasonable use without the granting of the variance? (NO) The subject property includes a single-family home with an attached two car garage which was constructed in 1962. Maintaining this use in as it currently exists is a definite possibility under most circumstances. However, due to the size of the applicant's family, it is clear that additions would need to be made to the existing home. Due to the small building envelope there are extremely few options for the applicant to make additions to the home. An addition to the north of the current garage (as shown in Option B of the applicant's proposal) could be accomplished within the building envelope. However, this would create a very deep, linear structure which would likely be more detrimental to the character of the neighborhood than the applicant's proposal (and therefore would not comply with hardship condition #5). Such a structure would a direct impact on the property directly to the west of the subject property by essentially creating a wall along the common property line. Since the other properties along Cannon are oriented toward Cannon Avenue, they create a common front and rear setback. The applicant's proposal would be more consistent with those common setbacks than creating a deep, linear structure, . \\Earth\Planning\Planning Cascs\2004\04-12 Arend Variance (PENDING)\06-02-04 PC Report Arend Vanance.doc Page 4 of6 . . . 4. Was the hardship created by the owner? (NO) The hardship in this case is that the lot, which was platted in 1956, was created with only 63.97 feet along the northern property line and approximately 110 feet along the south property line. Currently our R-1 District requirements list a minimum lot width of95 feet. Typically, corner lots are platted with additional width to allow a building envelope comparable to an interior lot while meeting the City's Side Yard Corner setback requirements. Due to the location of the lot and the tapered polygon shape of the lot, this property has one of the smallest building envelopes in the area. This in turn makes it difficult to accomplish improvements without the needfor variances, Since the applicant was not involved with the platting of the property the hardship was not created by the applicant. 5. Would granting the variance alter the essential character of the neighborhood? (NO) The subject property is surrounded by single family homes to the east, south, and west, and open space from the MSI/Country Insurance property to the north. The frontage of the single family homes in the area is directed toward Cannon Avenue and Dunlap Street. The applicant has proposed a new addition and garage to the east of the existing single family home. This proposal would maintain the focus of the property on Cannon Avenue and create a more functional connection between the house and the back yard. In the applicants proposal there are other alternatives that the applicant contemplated prior to requesting the variance. One of the alternatives (Option B) illustrates the applicant's dilemma with attempting to stay within the building envelope; doing so has the potential to alter the character of the neighborhood by creating more of a liner/wall-like structure. The applicant's proposal follows the standard orientation of the houses in the area; their width and orientation toward the street. Therefore, staff is of the opinion that the applicant's proposal would maintain the essential character of the neighborhood. Deadline for Ae-encv Actions The City of Arden Hills received the completed application for this request on (date received). Pursuant to Minnesota State Statue, the city must act on this request by (need action hv this date) (GO days), unless the City provides the petitioner with written reasons for an additional GO day review period. The city may with the petitioner's consent extend the review period bcyond the 120 days. \\Earth\Planning\Planning Cases\2004\04~12 Arend Variance (PENDING)\06-02-04 PC Report Arend Variance.doc Page 5 of6 Options . I. Recommend approval as submitted, 2. Recommend approval with conditions. 3. Recommend denial. If the City denies the petitioner's request, "... it must state in writing the reasons for the denial at the time that it denies the request". 4. Table for additional information. Recommendation In Planning Case #04-12, staff recommends that the request for a 24-foot Side Yard Comer setback variance be approved to allow for the construction of a new attached garage and construction of an addition in approximately the same location as the existing patio subject to the following condition: 1, The applicant shall file all necessary building permits with the Building Official for approval prior to the issuance of a building permit. Building permit plans shall be submitted to the Building Official a minimum of two (2) wceks before the planned start of construction. Attachments . 48-1 48-2 Location Map. Plans and statement submitted by the applicant. . \\Earlh\Planning\Planning Cases\2004\Q4-12 Arend Variance (PENDING)\06--02-04 PC Report Arend Variance.doc Page 60f6 . Planning Commission Meeting June 2, 2004 . Attachment 4B - 1 . _'__' 1~ <1 z "a IL ~n f=' J Q ..1 -- __________:18"JI' l~I~I[ lffi!.r~.': :_Ji ~ is.....i (IJ' Uw h-L.':"-...___... : 11 '. ,,'I ill . "';":UOUDe?-) i rl -- ID.............<J ..:\:..\r;;rJ.~~rr... ...T......[ .~... - + .........,\LL~~ ..0 ~:--- -=_ -c=-=c-" ~rili ;l~\ ~ ~ ;; . ~ m "'N;'fl~ ",~::ro c ~~:g~~ *f~lL~ ~ ~ ~~ ~ ~3~';i-d -"'"''''' o ~ 0<0. ~ N" _4:)2 c: o "oiiiiii' Q., 4-' COCO o~ o t . j ~ ~ ~ OJ (IJ LL o o ex) o o '<;j' II o o "" : ..- <lJ m u if) o o o "" ~~~[-~~i~ ~~ ~~~N~~ <> ""S! '" @ri ~ '!:' ~~~~~~E~ '5.:;~arI~~ ~~~<>l5g{ij~ i~~i~i~ ~ E'" E.:o.;3(1) ;>.:3 _'!1~i~~.!!!~ ~ e::. :: ~(I):5 Ii: lil:>'~ j ~illi!i: Ql ~Q;E2~~:{l~ lL ~%~~i~ ~~ ~~~~_~~~E g- .9 8'''';:;(: >-2: ~~":r~uiijg' 2: ~~~~~[2~ Hmm f~g~~~~~ iil~g~.!?j'J~E~ ~8-c7~~~~g~ ou.q:"';5.,5~CL ~'5~g~::~~~ E "l- '" <'>... ",5_ ~g~g~~g~~ ;:; ~ 5_.q'o~~f':: ~_O;::tlUO"i'6(;;o ;~~E~;n~~* ~~~~~~~1?g IlIl1!!!i '" o o N OJ if> ctl (J) (f) (? "" C :J o U >- OJ if> E ctl a: Qj u ... :I o Ul . Planning Commission Meeting June 2, 2004 . Attachment 4B - 2 . (e Variance Proposal for 1301 Cannon Ave. Mark and Julie Arend Proposal Page 2 Who we are 2 What we're proposing 3 What our needs are 3 Why we believe the variance is reasonable 5 Details of our proposed plan 5 What we hope to accomplish 6 Effects on our neighbors 6 other options for improving the property 7 Addressing the hardship criteria (~ 9 In summary SuPPOrtino documents 10 Artist's drawing of proposed garage ' 11 Existing plan 12 Proposed: Option A 13 Map of building envelopes 14 Map of existing driveways 15 Map of local area 16 Option B 17 Option C 18 Survey 19 Photos of existing home 20 Consent of present owner I. C) Variance Proposal for 1301 Cannon Ave. Who we are... We are Mark and Julie Arend, presently of North 5t. Paul. We have signed a purchase agreement on 1301 Cannon Ave. and will close on May 28. We are very familiar with the neighborhood, since Mark's parents, Paul and Jean Arend, have lived two blocks away from the new house for 20 years, and Mark grew up in the Roseville area. We have five children ranging in age from 5 to 13, including a set of twins. Mark is a remodeler, and Julie is a stay-at-home mom. For four years, we have been seriously searching for a home to accommodate the growing needs of our family, and we believe we have found it. We know the Browns, the present owners of 1301 Cannon, and when they approached us about buying their home as they retired, we were thrilled. Here are some of the reasons we're excited about this particular home. 1. 2. () 3. 4. 5. 6. We place a high priority on being near family, school and church. We love the proximity to Mark's folks, and to our church and school, both in Roseville, Our children are now in a Christian school, but recognizing that this may not always be financially feasible, we have been seeking a stronger school district than the one we are in. This house is in the Moundsview school district, one of the best metro districts. Mark, as a remodeler, and has done a lot of work on the house for the Browns and is familiar with it. The house is mechanically very sound, and has many channing touches. The home is in a beautiful natural setting. It borders the woods south of CountrylM51lnsurance, and our children can literally walk .over the [creek] and through the woods to Grandmother's house". The home is affordable for us. We are moving from a newer home to an older home to manage affordability. This Arden Hills neighborhood has a wonderful mix of family-orientation, convenience, space and privacy. We place a high priority on family closeness and faith, feeling that in this season of our life, our greatest calling as parents is to raise children who love God and grow up to be a blessing to others. We believe this home will help to promote these family ideals. What we're DroDosina... On page 10 of this proposal is an artist's rendering of what we hope our new home will look like a year from now. The garage shown is new, and requires the variance we are applying for. On page 11 is a plan of the existing house, and shown on page 12 is a plan of Option A, what we are proposing. We would like to add a main level family room and a larger garage to the existing house. (Presently the house 2 . . . ,- has no main level family room.) The best way to accomplish these goals is to turn the present two-car garage into family room, and add a three-car garage on the side of the house. To do lhis we are seeking a side setback variance of 24 feet. The house is on what is technically a comer Jot, which has a side setback of 40 feet. However, we will explain below how the property really functions for all intents and purposes as an interior lot, and so we are asking for a variance that would equate to using the 10125 setback of an interior lot (10' min/25' total both sides), We have looked at other ways to achieve these goals, and we explain our other options below, and why we think the best way to do this is Option A. What our needs are The needs of a today's large family are very different than the needs in 1963, when this home was built. We have all had the experience of entertaining family and friends, and having most people end up in the kitchen or the immediately adjacent areas. Thus the advent of the main level family room. We have a large family by today's standards. We need a place large enough for all of us to assemble comfortably, with different action areas. Converting the present garage provides the square footage necessary to do this. We also have a large extended family, and they all visit us! (In rather large groups at the holidays....) We believe a family room on the main floor is essential forthe gatherings that are important to us -- our extended families; neighborhood, church and school groups; and our own large family in day-to-day living. {~ A three-car garage is important for a family of our size. Like most families, we have two vehicles. One is our family minivan, and the other is Mark's full size work van, full of tools, A third stall will have yard equipment, bikes and toys, and before long we will add more drivers to the city streets, When our children start driving, we will need a third car, and there will be a number of years when we have at least 5 drivers in the household! The additional space of a third stall is also needed for some of Mark's tools and supplies, as he works alone and does not have remote shop space. Even if one were to argue that a two-car garage would be sufficient, the variance needed would be almost the same size, since the depth, and not the width, ofthe garage is what requires the variance. Whv we believe the variance is reasonable Our lot has some unique characteristics. First, consider the building envelope, the area defined by setbacks in which you can build without a variance. Please see the map on page 13, which shows the building envelopes of the properties in the area. We have . taken an aerial view of the neighborhood, enlarged it, laid out to scale the setbacks for each lot, and colored in ! . the resulting building envelopes. As you can see from the map, our property, 1301 Cannon, has the smallest '" building envelope in the area. (The only other property with a building envelope even close to this size is the 3 most southwest property, and they appear to have added on to their principal structure past the building envelope.) . The building envelope was not always this small, When the lot was originally platted in 1956, the side setback was 30', not 40'. The newer code implemented since then has reduced the building envelope. Therefore we contend that this property cannot be developed to the same extent as others in the same area and in the same zoning, and that this constitutes a hardship. (We will individually address the five hardship criteria below.) All of the area surrounding our property is zoned R-1. Another significant feature of this property is that it is a comer lot that does not function as a comer lot. Please see the map on page 14, which shows our property with its existing driveway, and the driveways of our neighbors to the west. Dunlap St. dead ends into a grove of trees about 90' past the comer. The sole purpose of this 90' of roadway is to serve as driveway for three houses. In fact, the road at the north end is 8' narrower than at the comer, and was redone with curb and gutter last year by the city; there are no plans to widen it or push iI through. There is no traffic, so there are no sight triangles to interfere with. I ') \_- The north end of Dunlap has functioned as nothing more than a driveway for 40 years, and there is very little chance of the road ever going through. Please see the map on page 15, which shows the local area. The land immediately north, owned by CountrylMSllnsurance, is a two acre parcel, zoned R-1, but bordered on the north and west by commercial zoning and city parle According to Peter Hellegers, it would be veJ)' difficuN to ever push Dunlap st. through and add several residential lots, because iI would require wetland changes adhering to strict DNR requirements. In addition, we have spoken with Randy Hagerty, the Building Services Manager at Country/MSI Insurance, and he says that the company is very proud of the grounds, and that there are no plans to ever use the land as anything more than green space. (In fact, even if Dunlap could go through, you can see from the map that with the proposed garage addition, sight triangles would still not be a problem.) . As a result, our property functions as an interior lot. We believe iI is reasonable to ask to build up to the side setback of an interior lot. Other comer lots in the area generally have safety and sightline concerns that are not shared by this lot. Because of the unique layout of this lot and the surrounding properties, approving this variance would not set a precedent that could be invoked by other comer properties, Some other considerations for Option A: Safety: It moves the driveway away from our children's playspace. Ecology: It reduces the impervious driveway surfaces compared to Options B (p. 16) and C (p. 16). . (Options Band C will be explained further below.) Watershed/drainage: There is no change to this or any surrounding properties. 4 .~ - ,--"j f. Easements: There are no encroachments on utility or drainage easements. Trees: There will be no landmark trees removed. Economics: Our property value will increase by $5D-60K. The property values of our neighbors 'WOuld likely be drawn upward. Therefore city property tax revenues will increase. Aesthetics: This plan is the most aesthetically pleasing for our neighbors, particularly those to the west. Details of our DroDosed Dlan Again, please refer to the drawings of the existing plan and Option A, pp.11-12, and the property sUlVey, shown on page 18. Garage: We propose to add a 38'x26' three stall garage on the east side of the house, with all stalls facing the side street of Dunlap. The third stall will be stepped back. Based on the survey, the house is now 45.5 feet off of the east property line, and our new garage would be 16 feet from the line at its closest point, which 'WOuld easily satisfy the 10/25 side setback of an interior lot. The garage encroaches 24 feet into the current 40 foot side setback of a comer lot This means that we are seeking a variance of 24 feet. Family Room: Our plan is to tum the existing garage into family room. Neither the footprint or the roof of this space would change. The exterior would change to include windows on three sides to draw the beautiful outside views into the house, something which is completely lacking now. (A variance is not needed for this space.) Mud/Laundry Room: There is an existing concrete patio, with full basement (yes, a fallout shelter!) below. It is a natural to fill in this area with a main floor laundry and mud room, another staple of tOOay's new homes, There is no transition space presently; you walk right into the kitchen from the garage. This is a pretty serious shortcoming for a family of seven, exploding into the house as we do. A main floor laundry is what will enable Julie to keep up with the laundry needs of seven, while preventing banishment to the basement and many trips down and back up the steps. This room is within the existing footprint of the house. (A variance is not needed for this space,) What we hODe to accomDlish Option A accomplishes several things that the other options do not 1. Option A is aesthetically pleasing. Please see the top photo on page 19 of the existing home, and compare that to the artist's rendering of the property with the new side garage, on page 10. The end result will be a pleasing two story structure with a side garage that is consistent in character and scale with the existing house. An approach from the southwest will show a home more consistent with the traditional character of a two-story colonial. 2. Putting the garage on the side of the house achieves a look consistent with the rest of the neighborhood: an open, public front yard and a more private rear yard. As you can see from the 5 ,c' .') 1. bottom photo on page 19, there is not so much a back yard right now as there is a long, exposed side yard. 3. With the other options we pave a fair chunk of the backyard, reducing the usable private space for our family. We do not want a parking /ot for a backyard. A larger backyard is consistent with every other home in the area. 4. Option A prevents us from being more cut off from the back yard of our neighbor to the west, compared to Option B. It also gives them a better view, not cutting off any more of their views to the woods with a long wall of house. 5. The only room that looks out on to the large woods north of us is now the garage, so it makes sense to give a high-use family room the nicest views. How can you live by such nice woods and never see them from the house? Effects on our neiohbors . Initial contacts with our neighbors have been positive. Our five closest neighbors, either abutting or across the street from our property, all have no problems with our adding a new garage. (They are labeled A, B, P, Q, and R on the map on page 14.) We know this because either we or the Browns have specifically ask8d them about it. Since we haven't moved into the house as this is being written, we haven't fOllTIally met them all, but by the time of the Planning Commission and City Council meetings in June, we anticipate having all their () signatures on a petition for approval. . If you look again at the map on page 14, you will see that the visual effect of our proposed plan on the surrounding properties is minimal. Our only next-door neighbor are on the opposite side of the home from the new garage, and they would not be able to see it at all from their house. The other closest neighbors are all across the street from us. The closest of them, marked "A" on the map, has their garage about 115 feet away, and the view of our new garage from their house is blocked by woods, All other neighbors who have a view of the new garage are between 150 and 230 feet away, so an aesthetically done new garage will not negatively affect any views they have. Other options for improvino the property We have looked carefully at two other possibilities for improving our property. Here are our analyses of them, Option B, on page 16, would incorporate a garage built mostly within the present building envelope, although a variance of 7 feet would still be needed. The drawbacks, and these are significant, are these: 1. It would create a long building that would be pretty ugly. 2. It would put the garage in the prime spot for nice views of the woods. 3. It would cut us off from our neighbor to the west. 6 . ~ (~ i. 4. It would pave most of the backyard. 5. It would create no privacy for the back yard. 6. The resulting family room would be so small that it would really be more of a den, not accommodating our needs. 7. The resulting flow of traffic through the house would be poor. We would most likely move to another home before we would build Option B, given the drawbacks. Option C, on page 17, is better, but still requires a variance of 21 feet. This is near1y the same variance as our preferred option, and does not produl;e a layout that functions nearty as well as Option A. The drawbacks: 1, Aesthetically, the house would generally appear less conventional. 2. There's no direct access from the mud room to the backyard. 3. The garage takes up more of the prime backyard space rather than the less-used side yard. 4. It would tend to invite guests to enter our home through the mud room. 5. The garage still cuts off a good part ofthe view, and limits the amount of window area in the family room, 6, The resulting roof line would be unusual and more expensive. 7, The resulting flow of traffic through the house is not as good as in Option A. Since it requires nearly the same variance, it makes more sense to seek our optimal plan rather than this one. Addressina the hardShip criteria I. Are the circumstances unique to the property? Yes. As mentioned above, this property has the smallest building envelope in the area, and one of the smallest house footprints in the area, and thus it cannot be developed to the same extent as others in the same area and zoning. The lot does not function as a comer lot - never has, and almost certainly never will. The pie-shaped lot makes for little rear buildability. Improving older homes that have limited options is a hardship. 2, Does granting the variance keep with the spirit and intent of the code? Yes. Mr. Hellegers has told us this refers to Section 5,D.1 of the Zoning Ordinance. We do not believe Our proposal violates any of the intents of the R-1 zoning code, which is reprinted here for your reference. R-1 Single Family Residential District -- purpose: a. To establish areas for the development of single family detached housing at a maximum density of approximately 3 units per net acre b. To reselVe development areas for single-family housing c. To restrict encroachment of incompatible uses 7 / ') ! '. - d. To maintain density limitations e. To take advantage of municipal utilities L To preserve open space We also believe the proposal is in accordance with the 13 points of the general zoning "Purpose and Intent" (Section 1.B of the Zoning Ordinance). Several to mention are: 4. "To provide adequate light, air, privacy and safety" - We have mentioned above how Option A would improve both safety and privacy for our family. 6. "To promote the proper use of structures" - Our proposal improves our use of the structure as a family dwelling. 11. "To limit congestion in the public streets ... and provide for off-street parking..." - A larger garage will enable us to park 3 household vehicles off-street and out of sight. . 3, "Can the property be put to reasonable use without the variance?" We believe the answer in our case is no, not by our family of our seven. () We want to live in Arden Hills. We are moving to this location because we feel so strongly that this house is what we have been looking for. In today's housing market, you need to make a decision fast, and we did. We saw that the house needed some modifications, but felt we could find a way to do these. There are not many properties in Arden Hills with the potential that this house has, unless you are able to spend more than $45DK. . We believe that living in close is very important for our family life - to prevent spending hours of our day in the car. We have seen many newer homes with wonderful characteristics, but the only way to get those is to move to Uno Lakes or Hugo where there are new developments. And believe, me, we've done a lot of driving in Hugo, Uno, and the other northeastern suburbs over the last four years, so we have an excellent idea of what's out there. Our decision to buy this home did not come lightly. Our large family has different needs than a smaller family, and this home has the potential to serve our family well. A new home built of this size and quality today in this neighborhood would have a main floor family room, main floor laundry, mud room and a three-car garage. This house presently lacks these important qualities, so it is reasonable to seek improvements toward this end. Any improvement which sufficiently addresses these needs requires a variance, If this lot did not have the hardship of the small building envelope, the question of reasonable use would not be an issue, 4. 'Is the hardship created by the owner?" . No. The hardship is due to the technical designation as a comer lot, while it functions as an interior lot. s (. ~ ""-.j I. 5. "Will it alter the essential character of the neighborhood?" No, it will not. Not only will granting the variance maintain the essential character of the neighborhood, but it will actually improve the neighborhood in a number of ways. It will improve both our home's value and adjacent property values. Our proposal creates a traditional front/rear yard situation, consistent with the rest of the neighborhood, Our initial contacts with our new neighbors are positive, . and the present owners, the Browns, are well-liked by their neighbors. The home will be improved to a size and quality consistent with this Arden Hills family neighborhood. The granting of this variance will assure that a very desirable property owner - our family - stays in the area. All the neighborhoods of Arden Hills benefit from the influx of young, growing families willing to invest time and money into capital improvements. In summalV... We are very serious about our proposal. We have invested the time to research the information presented here, We have invested over $1200 in the application fee, survey and copy costs. Let the effort we have put forth in this proposal be evidence of the energy that we put into raising our family, and the enthusiasm with which we will improve our home and city. We sincerely hope that our variance will be granted, but if it is not, we will rest in the knowledge that we have given it our best shot, We understand that the Planning Commission and Council must be concemed with adhering to the letter of the law in most cases, but we also understand that you are working for us to better our community and the lives of each individual family in it_ If anyone reading this wants more information, please call Mark or Julie at 651-773-9688. We would welcome the opportunity to answer any questions, or show you the property. Or you are free to drive by it, or even knock on the door, as the Browns are very accommodating people. They will be there until May 22, Consent of present owner Since we are applying for this variance before the actual closing of the sale to us, we have enclosed a signed letter from the Browns consenting to our application for a variance. 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" t ",e"'" 7' , ( 'iW^ \ i,.tl\ \. , --..~~,..,.....",,-,-,.~...,.,... \,=-I-r , \ \ ua- \ 1, \ ~ \ -- ~_._- .~~<~.~ /", / \ '\ 14 ft'" ".-tv "i{ op~.~ C'l' f --,' ,'- -,' .... .... '." ..~ "_^H ..~",..~ .~_ -r;]- ," o 1/2" PIPE {f7095 _____ ____ J ~~ ~ ( J FO\JND . IRON PlW CAP #7095 ,., '",- OG-: ~ Yo ~ ~ ,~ . ~ \'\ 1\._?4'<Scf ~ "...-ra'cE __;;?>91-- ~ "', ~€.~1 . ---- '" 'j"'''\\'l {."r-''::- - - - '\ _,.6 r'-\-- \ .,,-- ,,__- :r_- -- '/" --- Sl*1> 0. ~ h '''--->;> \0:+/ \ ..,~ ~ ~~~ \ ~4- \'61-'1., -<I~ ~~.".Cl \ "'1' ~\ 'C:9.~ \~A ~ <;I. v~ ~ct".. ~ \ <" , '5' GRl''>/El. \~VE"/I",( - ~ /-" '\....;,. // z ~ \\ ~ ~ .\ '\- \\. \ , ,.;;,\ "%.\ \ , ... ,e:> ... - ll'U) l,i)O ~~ , , , , ..../4.2.~ 1'-'" ';l,jJC, ?/<'no""rrll w.s..(<IE...... , ;u.' ~ ElClS"llNG tiOUsE 1\31>1 CANNON fo,Vf- \ .;. ......... ~j_:i/ \ I \ \ 'V' ,,:, , - , \ , \5.6" ,/ - /. - FOUNt> 1/2" IRON PIPE I I I r I I I I _ I , ~i '01 f"":q ro')l I I I , I I I J I ~ . FOUND 1/2" IRON PIPE \-,.,9'2- '3~ R""" 8'2..61 '~s ~l[OO" 'vi- --- MAY 10 >00 .~ 4 10:44 ADVANCE Eli?> :~ e . -19- . ( ) . Consent of present owner We, Patlick and Monette Brown, have a signed purchase agreement with Mark and Julie Arend to buy our home at 1301 Cannon Ave. We will close the sale on May 28, 2004. Mark and Julie have shared their plans for improving the property with us. We give them our permission to obtain a sUlVey of the property, and apply for a variance to build a new garage, before the closing date. Sincerely, -fJiJ~.~--~ ');1hitt!J. ~~ date ,~-R--OV' 5~>(1l{ date -'20- . . . . Plannin2 Commission Meetin2 - July 7. 2004 Attachment 4a-2 . . . . . ~EN HILLS PLANNING COMMISSION - JUNE 2, 2004 3 which shined right on her home, She noted the College had put hoods on the lights, but they were still very bright and she had written a letter regarding the lights and had asked if something else could be done, but had not heard back from the College regarding her concern, Mr. Pochaska stated the length of construction would last approximately from July to December 12 of this year. He stated the staging area would be part of the parking lot for the first month and a half. He indicated at the end of two months, they would move the staging area to the back of the building, but there would still be some activity in the parking lot for a little awhile. After that, everything would be mostly indoor activity, He indicated the hours of construction would be 7:00 a.m, to 4:00 p.m., but work could go up until 5:00 p,m" but the busiest part of the day would be from 7:00 a.m. to 4:00 p.m, He stated there would not be any additional lighting added and the lights added approximately a year ago were for security purposes, He apologized that her previous concerns had not been resolved. Ms. Jacobson stated she believed they could add the lights to a pole shining away from her yard, or do additional screening, Mr. Pochaska replied he would take these suggestions under consideration and get back to her. Chair Sand closed the public hearing at 7:35 p.m. Commissioner Zimmerman moved, seconded by Commissioner Ricke to recommend approval of Planning Case No. 04-11: Northwestern College; Site Plan Review for Riley Hall Renovation (Entry Vestibule), 3003 Snelling Avenue North subject to the two conditions as outlined in staffs June 2, 2004 report. The motion carried unanimously (7-0). B. PLANNING CASE 04-12: AVENUE MARK AREND; VARIANCE; 1301 CANNON Chair Sand opened the public hearing at 7:37 p.m. Mr. Hellegers stated applicant was requesting a 24-foot variance to the side yard comer setback standards to allow for the construction of an addition and a new garage. Staff recommended approval of the request for a 24-foot Side Yard Comer setback variance be approved to allow for the construction of a new attached garage and construction of an addition in approximately the same location as the existing patio subject to the following condition: I, The applicant shall file all necessary building permits with the Building Official for approval prior to the issuance of a building permit. Building permit plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction, Commissioner Larson noted three residents used Dunlap as an access, so there would be little chance that this street would be vacated. Mr. Hellegers replied that was correct. ARDEN HILLS PLANNING COMMISSION - JUNE 2, 2004 4 . Commissioner Ricke expressed concern about hardship number 3 and setting precedent in this case. She asked if the City should grant a variance due to family size. . Commissioner Larson noted it appeared that there was a reasonable use for the property because it has been functioning as a reasonable use as a single-family home for many years. Chair Sand stated he did not know how they could properly address items I, 3 and 5 without knowing what exists on properties A and Q, Chair Sand invited anyone for or against the variance to come forward and make comment. Mark and Julie Arend, 2272 Arie! Street, North St. Paul, applicants, stated house Q had an address on Dunlap and not Cannon. He understood that the size of their family was not a good way to define a hardship, but they were seeking the variance because this house had a lot of good things going for it and it was in an area they wanted to be in. He stated they knew there was a chance this variance would not be approved, but they figured it was worth pursuing. Commissioner Ricke thanked the applicants for the thoroughness oftheir application. Mr. Arend presented a petition signed by five of the closest neighbors who had no . objection to this variance. He stated he had recently found out from one of the neighbors that until ten years ago Dunlap stopped at the south border and it did not go to half of the properties it did now. He noted there was a gravel drive at that time. Commissioner Zimmerman asked if applicant knew the difference in a setback variance if they chose option C instead of option A. Mr. Arend replied with option C they would need a 21-foot variance instead of a 24-foot variance. Commissioner Ricke asked if they would approve tabling this for 30 days for further information on the precedent concerns. Mr. Arend replied they had purchased this house and sold their other house, but they left a three-month overlap of time where they owned both houses to enable them to improve this property, but they would agree to a continuance ifit would facilitate this moving forward. Chair Sand requested information as to what the setback variance would be with option C. He stated if the third garage stall were taken off the garage, he might be more inclined to approve this, He asked if a third car garage was an important part of this request. Mr. Arend replied they would prefer a three-car garage, but noted they would only be taking off a small portion with respect to the setback. Commissioner Zimmerman noted they could also consider having the third stall to the east of the mudroom, . Commissioner Ricke asked if the proposed garage was a standard depth. Mr. Arend replied it was a little deeper than a standard size garage. . . . 1\RDEN HILLS PLANNING COMMISSION - JUNE 2, 2004 5 Mrs. Arend thanked the Commission and staff for working with them on this request and stated they would not oppose a continuance if it might move this application along, Chair Sand closed the public hearing at 8:22 p.m. Commissioner Larson asked if Dellwood Avenue would provide access to the MSI property in the future, Mr. Hellegers replied it would not because there was a City park beyond Dellwood Avenue. Commissioner Larson requested applicant present a less intrusive variance for the next meeting. Commissioner Ricke moved, seconded by Commissioner Larson to table Planning Case No. 04-12, Mark Arend; Variance; 1301 Cannon Avenue to their next meeting for further information. The motion carried unanimously (7-0). UNFINISHED AND NEW BUSINESS A. DISCUSSION ON EASEMENT AT THE FORMER CITY HALL SITE (1450 WEST HIGHWAY 96) FOR TELEPHONE CABINETS TO SERVE THE RAMSEY COUNTY PARTNERS PUBLIC WORKS FACILITY Mr. Hellegers stated Robert Wegner of Ulteig Engineers, Inc. on behalf of Qwest Communications has requested an easement at the former City Hall site, 1450 West Highway 96. He noted the easement would house two to three phone cabinets, which would serve an area of approximately eight blocks around the easement site and would provide the service for the new Ramsey County Partners Public Works Facility on the north side of Highway 96. In addition to the property for the former City Hall site and the current Maintenance building, the City also owns another four acres of property to the east terminating just west of the childcare center. The area of the old City Hall and Maintenance buildings are currently zoned R-l: Single Family Residential and are guided as Neighborhood Business in the Comprehensive Plan, The properties directly to the east of the Maintenance building are zoned NB: Neighborhood Business and guided as Neighborhood Business in the Comprehensive Plan, He indicated the area where the easement proposed is part of a property that the City will likely redevelop in the near future. In addition, the easement would be directly to the east of an existing City trail. The location of the easement might affect the location of future development and may need to be screened from both the homes along Keithson Drive and any future development at the former City Hall site, Commissioner Ricke asked why the cabinets could not be located on the other side of Highway 96 considering that was the area they were serving. Mr. Helleger replied that was a possibility. . . . . Plannin!! 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Plannin2 Commission Meetin2 - Julv 7. 2004 Attachment 4a-4 . . , Consent of present owner We, Patrick and Monette Brown, have a signed purchase agreement with Marl< and Julie Arend to buy our home at 1301 Cannon Ave. We will close the sale on May 28,2004, Marl< and Julie have shared their plans for improving the property with us, We give them our peOTlission to obtain a sUlvey of the property, and apply for a valiance to build a new garage, before the closing date. Sincerely. -(JJufz.'~~ _ ');1hI.ta 4'ba~ date ,~-c?--oV 5 f eL,( date -20- . . . . . . , ~ FOUNO 1/2" IRON PIPE CAP #7095 ~:~ " __1,6 \ -0 <?e- ~(),? \<6-0% 'Pc'C' ~'O"'..Ao'0 ~:;(l,~ <.< ."" _______ ~^~ 1- . ,--v6' ~ (; '" ~ 'i" \K DR"~'\, \ \ Rtit \ '11",< 1--1), GA?---- ,,( () \ ' \; \~,. ~~- GA'l-. Z \.... \e;:> .... . 'L)<g ~<& \ . \ og, b t:'. O~\S-nNG r\O\Jst *\:;0\ CM.NON ,,\ft, \5,8' --- FOUND 1/2" IRON PIPE I I r I I I I. I , ;1 . , "" gl I I I I I I I I I ... -S 90'00'00' 30.02 IJ~ ~ ~ ~ ~ C1=*iOf\ 6 2~+ (N E. Correx-) - VOX\01"C.e ':, FOUND 1/2" IRON PIPE CAP #7095 ./" ./" FOUND 1 /2" IRON PIPE CAP #7095 ---... <J> \~ \ . ~e;:> oi"J. .,...~ ~ ~ 0'. \ \ ~ ()0 ~ ~ J1,A % o GR,,\It\. QR\\ltW"'< /. / ... ,. ~ \ " ~ ~\,I ........... " ~ ~~ - - , , \ \ ,'6 \ . \ \ \ FOUND 1/2" IRON PIPE ~~ . \. ...9 2. ~4 R"",82,61 CANNON AVENUE t)ption B DWG NO. 0402 e e . Option C - Vo.rtOFtL" o 2, 0 -red- CNE~(\eiJ t::. FOUND 1/2" IRON PIPE CAP #7095 FOUND 1 /2" IRON PIPE CAP #7095 1\0'2.At<f>'?/ (. ~ ,.,<'11" ~~b~17 ~ , S\'i' \CQ-o'%:, ';0 <' " ~",..,.--"vc o 00- -:t-:;(\o;.)) ..,. .....'6C! '\',-v>1- \ i5'q,~ -&(' ~~ <', . \)P.\Ij~ v -<'I \ 10 ... " ,-\,& ::: " Ij\ \~ \ 0 ~o 0"'- '6N ~ \ <r'. \ \ (f\ Oc::.. ~ ~ Ul,A % ~ GRA \IE\. DR\\lEWA'l \5' z~,~ \ :z ,.... \0 .... 0 ~~ ~~ \ . \ /' / /: EXISilNG ClOUSE H\~O\ CANNON A\IE. .. ~ , ~o ."'....... " " , \5.8' --- FOUND 1/2" IRON PIPE I I r I I I I ~l I ai j . I I""'JI :;\1 I I I I I I I I I FOUND 1 /2" IRON PIPE ." -s 90000'00' u, - 30,02 w ~---- CANNON AVENUE DWG NO. 040~ , 1IIIIl.. . . Planning Commission Meeting - Julv 7. 2004 Attachment 4a-5 . . RAMSEY COUNTY, MINNESOTA . VILLAGE OF ARDEN HILLS BUILDING DEPARTMENT BUILO'ING P'ERMIT No. fna.1/ TOtoI Fee Colleded ;~.... 'I' Structure Used As D~'" {(, *'1 Zo~e flt \ PERMISSION IS HEREBY GRANTED ~ ... ... Owner Address Contractor Address To carry out the work speCified' in this permit on the following described property, upon the express condition that said persons and their agents, employees and" workmen, in such work done, shall conform.- in -all respects to the provisions of the Building Code. This permit maybe revoked at any time upon the violation of any of the provisions of said code. MARK SQUARES WITH X B~ ADO A.LTER REPAIR D MOVE D D D CROSS STREETS NUMBER SJUET SIDE . l3tJ I CA.". " DISTRICT LOT BLOCK I I FRONT or WIDTH SIDE or LENGTH HEIGHT NO. OF AREA OF LOT IN FEET ....- fEET IN FEET STORIES OCCUPIED tU...&. ..., '7 ; .,'''' at a , . .; f . ,. , . , , " . , ~ ""../. '_.;,,,,,~'i" DIRECTION . . .1' ~'----+ APPLICATION The undersigned hereby makes application for a permit to do Building' Work ~s herein specil'ied, agreeing to do oll'<\vork in strid o((ordon(e with the Building Code. Signed By.__...____. ", LEGAL DESCRIPTION BUILDING For Town INSPECTOR Iloord PENALTY FOR VIOLAT ONS OF BUILD- ING CODE: FINE OF FR FIVE DOLLARS TO ONE NDRED DOLLARS OR IMPRISONMENT FOR FROM FIVE TO NINETY DAYS. ,~.: ",. PERMITS fOR THE USE Of PUBlIC PROPERTY' SUCH AS STREETS, SIDEWALKS, <. ALLEYS. ETC.. MUST BE SECURED FROM THE TOWN BOARD. ....~..,-"~~...,...':....-f."o:_-, .a_' j , 1 if .Ii ,. .' " RAMSEY COUNTY, MINNESOTA VILLAGE OF ARDEN HILLS BUILDING DEPARTMENT . BUILDINC PERMIT No.#'7 . , Total Foe Con"ctod Structure Used As 1).""aJL\......~ Zone \(. \ PERMISSION IS HEREB GRANTED OwnerCZo~~ ~ r:r~~$044. -&$ u.. Dot06 ~ tg; Addro.. I 7,7 I t,( 0 <li 6th. A'..........,. J./o <1i~e" f .Contractor Address I 7 . I c~fied,' in this permit on the following described property. upon the express condition that said person!; and their agents" em loyees and- workmen, in such work done, shall conform in 011 respects to the provisions of the Building Code. This permit may be revoked at any ,time upon the violation of any of the ,provisions of said code. o o MOVE o R1 ADO o ALTER REPAIR MARK SQUARES WITH X BUilD NUM8ER . STttEET SIDE CROSS".. SfREETS " - FRONT or WIDTH . IN fEET = .., .0 ~ DIRECTION APPLICATION ... 'The undersigned hereby makes; application for: a permit I 10 do Building Work ,,. herein specifled, agreeing to do ,." 011 work in strict accordance with the Building Code. -~ , Signed ..., ........ . ........."""""." ".."........"... By. .:". ,'" : . '.../....'"..........,................... , ~' t .. " lEGAL DESCRIPTION 0( .~ \ ~ BUILDING INSPECTOR PENALTY FOR VIOLATI ING CODE, FINE OF FRO FIVE DOLLARS T OR IMPRISONMENT FOR FROM FIVE TO N For Town Board PROVISIONS OF .BUIL ONE HUNDRED DOLLA . ETY DAYS. . ~~AN PERMITS fOR THE USE OF PUBLIC PROPfRTY' SUCH AS STREETS, SIDEWA.LKS, AllEYS, ETC., MUST BE SECURED.. FROM THE TOWN BOARD. .....:,-::.~ ~~;~,..c.,_ VILLAGE OF ARDEN HILLS /'225'0 1450 W. Highway 96, Arden Hills, Minnesota 55112 633-5676 , - ~ BUILDING PERMIT NO. . Name C4~ I.... {i.t....Il-1t:\'II/ S I '!! Address /'3do T.v6T.re..5.d-./ R.D. 3; o City l/J2.b ~'II' Tel. No. ~ ">,, -0 ~ '1 0: Name {i'/...lvt 11.\J' ~ r C" N S,. ,0 6 G Address ., I Ie. /1.-t-1~ o~ /""i t- City S , I~ V L Tel No. S4- e:... ~ ':r 1-0: Ow Ww t:z r- oC!) a:Z ..:W Name Address City Tel No. Registration Number Structure Used As R. U.,,,,,r Zone DO NOT WRITE IN THIS SPACE /99: 00 Permit Fee...... .. ... .. _. ......... .$ .?o State Surcharge "" .$ Plan Check Fee .... "" ,,$ ,." ,,$ "". ,,$ 00.00 SAC Charge (Units) Other. __. $ $ Penalty,. ,..' ,.,.. ,.. , ... , ,... ,... ,$ TOTAL FEE PAID. "..".,.", ,$ Receipt No. /..t, t, <f Date DEMOLISH D ALTER D MOVE D REPAIR D BUILD ~ ADD D LOT BLOCK ADDITION OR TRACT / ~ JOS'EP/-/N./E fi/L-L.1" :.? LEGAL DESCRIPTION 1.2 WIDTH SETBACK DEPTH SIDE YARD I lo~ 2'S"1 I 'L '5" }2S WIDTH LENGTH SETBACK FRONT YARD Lit:) , ~ I V HEIGHT TYPE OF CONSTRUCTION ESTIMATED VALUE STRUCTURE DETAILS ~1 !.-.O'f 32-' !'irf--a/t' I MAr-IE 7tJ"oo 0 VAL FOR SURCHARGE &- 55.;201:1 - DETAILS OR REMARKS: NOTICE SEPARATE PERMITS ARE REQUIRED FOR ELECTRICAL, PLUMBING, HEATING, VENTILATING OR AIR CONDITIONING, THIS PERMIT BECOMES NULL AND VOID IF WORK OR CONSTRUCTION AUTHORIZED IS NOT COMMENCED WITHIN 120 DA YS,OR IF CONSTRUCTION OR WORK IS SUSPENDED OR ABANDONED FOR A PERIOD OF 120 DAYS AT ANY TIME AFTER WORK IS COMMENCED. I HEREBY CERTIFY THAT I HAVE READ AND EXAMINED THIS APPLICATION AND KNOW THE SAME TO BE TRUE AND CORRECT. ALL PROVISION OF LAWS AND ORDINANCES GOVERNING THIS TYPE OF WORK WILL BE COMPLIED WITH WHETHER SPECIFIED HEREIN OR NOT. THE GRANTING OF A PERMIT DOES NOT PRESUME TO GIVE AUTHORITY TO VIOLATE OR CANCEL THE PROVISIONS OF ANY OTHER STATE OR LOCAL LAW REGULATING CONSTRUCTION OR THE PERFORMANCE OF CONSTRUCTION... / Nt!' r--<1 (DATE) (OA TE~ ~~2 7f5 (DATE) 00 NOT WRITE IN THIS SPACE Typeof Occupancy Division Coo". Y-N G,,"P T-J 1- Size of Bldg. /,;z~ 3 No. OJ Max. (Tolal) Sq. FL Slori:S-,oL.-.1 -r Occ. load - /~..?r Fire U,. f2 Zone ":trI::' Zone Required RYes 0 No .s~pdc .l>Z-'. No.ol OFF STREET PAAKING Spr~ES: Dwelling Units I Covered e,.....-"" Uncovered . Special Approvals Required Received Not Aequirea BOARD OF APPEAL PLANNING COMM. VILLAGE COUNCIL SPECIAL USE FIRE DEPT. SOil REPORT OTHER ~ .~HILLS. CIty 01 Arden HIlls Re uest for Council Action Prepared by: PH Dept.: Com . Dev. Council Mtg. Date: 7112/2004 Final Action Needed By: 8/612004 Agenda Item GuidantlNCS SUP for Satellite Antennae Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: $0.00 Council Action Request: Consider the applicant's request for a Special Use Permit (SUP) to allow a 3.1 Meter Satellite Antennae on the roof of Guidant Building L (Training Center). Staff Recommendation: Consider approval of the applicant's request for a Special Use Permit to allow a 3.1 Meter Satellite Antennae on the roof of Guidant Building L subject to the conditions as listed in the Staff Report to the City Council dated July 12, 2004. Advisory Commission Action: Date Action Commission e Supporting Documents (which are attached to this Action Form): I2:J Memo/Letter: Staff Report to the Planning Commission - July 7,2004 D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: AdministratorlStaff Comments: e Page 1 of 1 - , ~ ~HILLS MEMORANDUM -- DATE: July 12, 2004 Agenda Item 6.B TO: Mayor and City Council Peter Hellegers, City Planner W- FROM: SUBJECT: PC #04-13 Tim Sheffler, NCS Communications Special Use Permit (SUP) for satellite antennae on Guidant Building L 4100 Hamline Avenue Requested Action The applicant has requested a Special Use Permit to allow a 3.1 meter satellite to be placed on the roof the Guidant Building L (Training Center). Plannine- Commission Recommendation e Recommendation and Conditions of Approval At their July 7, 2004 meeting the Planning Commission reviewed Planning Case #04-13 and after making a finding that the proposed special use would not adversely affect the surrounding area or community as a whole, recommended approval ofthe Special Use Permit subject to the following conditions: 1. Screening of the satellite antennae shall meet the requirements as stated in Section 6,EA of the Arden Hills Zoning Ordinance. 2. A Special Use Permit shall be drafted by the City Attorney and shall be approved by the City Council and executed by both the City Council and the applicant prior to the issuance of a building permit. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, n...it must state in writing the reasons for the denial at the time it denies the request. n 4, Table for additional information. \\Earth\Planning\Planning Cases\2004\04-1 3 Guidant through NCS - SUP for satellite antennae on Building L (PENDING)\07-12-04 CC Report.doc Page 1 of2 ~ . . . Deadline for Ae-encv Actions The City of Arden Ri\1s received the completed application for this request on June 7, 2004. Pursuant to Minnesota State Statue, the city must act on this request by August G, 2004 (GO days), unless the City provides the petitioner with written reasons for an additional GO day review period. The city may with the petitioner's consent extend the review period beyond the 120 days, Attachments 6B-l Staff Report to the Planning Commission - July 7,2004 \\Earth\Planning\Planning Cascs\2004\04~l3 Guidant through NCS. SUP for satellite antennae on Building L (PENDING)\07-12-04 CC Report.doc Page 2 of2 . . . Attachment 6B - 1 City Council meeting - July 12,2004 . ~ ~ILLS MEMORANDUM DATE: July 7, 2004 PC Agenda Item 4.B TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #04-13 Tim Sheffler, NCS Communications Special Use Permit (SUP) for satellite antennae on Guidant Building L 4100 Hamline Avenue Requested Action The applicant has requested a Special Use Permit to allow a 3.1 meter satellite to be placed on the roof the Guidant Building L (Training Center). . Backe-round Surrounding Area North South across Count F Industrial 1- t: Limited Industrial Office Industrial I-I: Limited Industrial PUD (Townhouses & Offices)/ R-3:Multiple Dwelling Residential R-I: Single Family Residential Office / Utility Single Family Detached Residential/Office / Multiple Famil Single Family Residential East (Shoreview) RL-Residential / Office / RH- Residential West Low Density Residential Site Data Industrial Light Industrial / Office 1- t: Limited Industrial / PUD Overlay 92.78 acres (4,042,646 square feet) . \\Earth\Planning\Planning Cases\2004\04-13 Guidant through NCS - SUP fOf satellite antennae on Building L(PENDrNG)\07-07-04 PC Report Guidant through NCS SUP fOf satellite on Building L.doc Page 1 of5 . f N/A Relatively flat. Notice Notice was published in the Arden Hills/Shoreview Bulletin on Wednesday, June 23, 2004 and notice was prepared by the City and mailed to residents within three-hundred fifty (350) feet of the subject property. Recent Planning Cases The City has reviewed the following requests for this property: Planning Request Comments CC Action Case Master Plan PUD 4'" Altering east parking area (along 04-17 Amendment and Site Lexington) and temporary south - Plan Review parking area (by Xcel substation) 04-13 Special Use Permit Satellite antennae for Building L - 04-04 Site Plan Review Temporary Walkway 02/23/04 (A) Master Plan PUD 3m Moving Addition J from Phase 2 02/23/04 04-01 Amendment and Final to Phase 1 and slightly larger (A) PUD Addition J 03-25 Master Plan PUD 2nd Site layout change to allow for 09/29/2003 Amendment Building N Addition (A) 03-24 Site Plan Review Building N Addition 09/29/2003 (A) 03-23 Site Plan Review Parking Ramp #1 09/29/2003 (A) 03-07 Site Plan Review Building Addition I - Research 03/31/2003 Building (A) 03-06 Site Plan Review Building L - Training Center 03/31/2003 (A) 03-05 Master Plan PUD 1 st Site layout changes to Buildings 03/31/2003 Amendment I, K, L, and M (A) 03-04 Final Plat Final Plat and Vacation of 06/30/2003 Femwood Ave. (A) 02-25 Master Plan PUD, Guidant 3-phase Master Plan and 11/12/2002 Preliminary Plat Preliminary Plat (A) 01-25 Sign Variances Lexington Avenue Signage and 09/24/2001 Water Tower Signage (A) . \\Earth\PJanning\PJanning Cases\2004\04-13 Guidant through NCS - SUP for satellite antennae on Building L (PENDING)\07-07-G4 PC Report . Guidant through NCS SUP for satellite on Building L.doc Page 2 of5 . . . Overview The applicant has requested a Special Use Permit to allow the installation of a 3.1 meter satellite dish antenna on the roof of the Guidant Training Center (Building L on the Master Plan), Section 6, I of the Arden Hills Zoning Ordinance states that all dish antennas over thirty inches (30") in diameter, six (6) square feet in area, or six (6) feet in height are allowed only as special accessory uses (are allowed only on property containing a principal use to which the antennae is accessory), and only after a special use permit has been approved by the City Council. Plan Review Following is staffs analysis of the proposal relative to applicable requirements. 1. Aesthetics - Meets requirement The installation of the satellite antennae will not have any aesthetic impact on surrounding properties and the aesthetic impact to Building L and the Guidant campus is very minimal. Page G002 from the plans provided by the applicant show that the only items within 600 feet of the proposed satellite antennae location are Guidant buildings and parking lots. Furthermore, the picture provided by the applicant shows Building L with the satellite antennae on the roof and demonstrates that the aesthetic impact is extremely minor. 2. Special Regulations for Antennas, Satellite Antennas and Towers - Meets requirements Following are some of the applicable requirements for satellite antennas found in Section 6, I of the Zoning Ordinance: Height - Roof mounted antennas may not extend more than twelve (12) feet above the roof. Antennas shall be mounted as close to the roof as possible. - Antennas shall not exceed a height of75 feet. - Antennas shall not exceed a height equal to the distance from the base of the tower to the nearest overhead electrical power line. Location Antennas shall be located on sites or buildings which are the least obtrusive to nearby properties and public streets Antennas shall not be allowed nearer the lot line than the principal building on the lot. Antennas shall not be located nearer the lot lines than the minimum side or rear yard setbacks for accessory uses. Antennas shall not be located nearer to an adjoining property's buildable area than to the principal building on the site which the antenna or tower will be placed. \\Earth\Planning\Planning Cases\2004\04-13 Guidant through NCS. SUP for satellite antennae on Building L (PENDING)\07-07-04 PC Report Guidant through NCS SUP for satellite on Building L.doc Page 3 of5 . Antennas shall not be located nearer to any property line than the height of the ~am~ . Screening - Screening shall be provided so as to prevent direct view of a dish antenna from any street or from a public or private property within six hundred (600) feet of the dish and screened in accmdance with section 6, E, 4, The applicant's plans indicate that the roof area where the satellite is proposed for is 32 feet above grade. The parapet wall is 34 feet above grade. Therefore the satellite may require screening to hide the additional height in accordance with Section 6, E, 4. of the Zoning Ordinance. 3. Special Use Permit Analysis - Finding Required General Requirements Section 8, D, 3, b ofthe Arden Hills Zoning Ordinance states the City Council and Planning Commission: ",.,shall consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of surrounding land, in particular, and the community as a whole, in general, including but not limited to thefollowingfactors: existing and anticipated traffic and parking conditions; noise, glare, odors, vibration, . smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; drainage; population density; visual and land use compatibility with uses and structures on surrounding land; adjoining land values; park dedications where applicable, and the orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. " The Planning Commission must make a finding as to whether or not the proposed Special Use Permit would adversely affect the surrounding neighbmhood and larger community as per the aforementioned factors. 4. Plan Review Comments A. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. B. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. Staff Findine-s and Recommendation \\Earth\Planning\Planning Cases\2004\04~13 Guidant through NCS - SUP for satellite antennae on Building L (PENDING)\07-07-04 PC Report . Guidant through NCS SUP for satellite on Building L.doc Page 4 of5 . . . Finding Staff recommends that the Planning Commission make following finding: "The Planning Commission has considered the effect of the proposed special use upon the health, safety, convenience and general welfare ofthe owners and occupants of the surrounding land, in particular, and the community as a whole and have found that the proposed special use would not adversely affect the surrounding neighborhood and larger community as per the factors as listed in Section 8, D, 3, b of the Zoning Ordinance" (also listed above in section 3). Staff Recommendation After making the finding listed above, staff recommends approval of the Special Use Permit subject to the conditions listed below: 1. Screening of the satellite antennae shall meet the requirements as stated in Section 6.E.4 of the Arden Hills Zoning Ordinance. 2. A Special Use Permit shall be drafted by the City Attorney and shall be approved by the City Council and executed by both the City Council and the applicant prior to the issuance of a building permit. Options 1. 2. 3. Recommend approval as submitted, Recommend approval with conditions. Recommend denial with reasons for denial. Ifthe City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." Table for additional information. 4. Deadline for Ae-encv Actions The City of Arden Hills received the completed application for this request on June 7, 2004 Pursuant to Minnesota State Statue, the City must act on this request by August G, 2004 (GO days), unless the city provides the petitioner with written reasons for and additional GO day review period, The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 4b-1 Location Map 4b-2 Plans and statement submitted by the applicant. \\Earth\Planning\Planning Cases\2004\04-13 Guidant through NCS. SUP for satellite antennae on Building L (PENDING)\07-07-04 PC Report Guidant through NCS SUP for satellite on Building L.doc Page 5 of5 .' . Plannin2 Commission Meetin2 - Julv 7~ 2004 . Attachment 4b-l . . ~ ~ ~ ~ <0<\1""':", .!!!~;::~ ~ I~:g~~ ij:5>Z"-~ ~~:o~ ~~~~~ Oll) ai~'rj ;;"'E'<o ~. ~<("....: ~ . g . c o :;:iQ. ~(tI O~ -I <{z - <lJ <lJ LL o o ill ~ C> C> CO II o o OJ = ...-- Qi (\l U U) o o o OJ oj o o '" '" ~o-~ 'E g ~ s: ",8;;;~ ~.!!!no_q>a$'" ~-g ~@-g;::o.~ ~"'.2~i"'~~ .g~--g~~~g~ ~~!:1~'6vJE~ Elll~fid8~o. 8 iuc:o,!::g=E ;E~,!f~; $ ~ CI.""~-><- ",.;:: ~ E~~~~!!~il .. "'_ ......111 >.., ~~~2.ag-mi> 4liE~~~~~ 8l::'~.Ql:2..f; li\ OJ ",6E~~~-g~ '":?.f':....2 "'..: i~E:.E 2;: t:.l !:115~1l-5~ [Jl~ 1:~g~ ~ e= B:~.8~a.~~ ",,,,lIS <::-- j"":C ~~~rlf~lijg ~_..c:!!IQ)l:'215 !n~Hn -g <II {ij.s'~1Jo<O ~~~g n!~~ i:::"' c_ 15 "..c: >- ~~*ai~'g~~,& ::'~'tl~.g~iJg~ o l:f~o.!o 0....= 0 :;.~u!~~=f;'ls. E~~~~t-j~~ ~g >-g~~ ~;~ ~~~~~~-gl!~ (1"_ 8lU 0.<0 ~ E.... >JllIl <11- ' .:: to 0 m..~=~':;:;t'i~~ ~~~~~~~:gg ::,~l'l~il~E-g: "'0 ~g 1118.!'! "'."'0; j;-g.! <; E Q;l-.E,?"!:1 .~:~~~l~~~ <:L.g!!.!! '" '" :;:"'- E~] rtg>5 ~-~. ~ !Il <5::1 E:~-E.;;-g a ~1;1l~ ~~~l~ e:- rn ::J ~ -" '" u. c. rn :;: '" </) rn al UJ (9 >- C ::J o U >- '" </) E rn 0:: Qi u .. ::I o III , . . Plannin2 Commission Meetin2 - Julv 7~ 2004 . Attachment 4b-2 . , I. - '"'--- -~/ '. } , DeSCription of Request (also include a letter explained the project: \(\$.h;.\\ 0. 3,1 M..1'<..... S",,-t,II'1-'" 0."'1....,,/1.. 0,", -fI....-< t<-oof c) r l\v-.' ~J '''') L Tt.,A 5" Td ''-'1--< q r'J-T-t." ~ I r F=v-- tZ-iC c..1lI0~~ S",-f-c..\II-t... Tr.......,,,j. F()~ -flu.. ,..-............,) c. 1'....+-0.(' Filil1Q ReQuirements and Payment of Fees The City requests that you make a pre-application meeting with the City Planner to discuss the application process, requirements, and deadlines, The undersigned acknowledges that she/he understands that before this request can be considered, all required information and fees (including all deposits) must be paid to the City in advance. If additional fees are required to cover costs incurred by the City, the City Planner has the right to require additional payment from one or more of the undersigned, who shall be jointly liable for such fees. Such expenses may include (but are not limited to) direct city payroll and overhead costs, fees paid to consultants and other professionals, and the cost of printing, mailing, and supplies, The City may withhold final action on a land use application and/or rescind prior action until all miscellaneous fees have been paid. Appiicants are advised that an escrow deposit is required at the time of the submittal of the Land Use Application to offset costs associated with the proposed project. ReQuired Submittal Information The City of Arden Hills requires the following submittals, True and accurate representation of the requirements outlined in the procedural form for the specified type of request is the responsibility of the applicant. . A certified land survey. . Site plan(s) (for all development projects), . Five (5) large scale copies, folded in sets no larger than 8 \'," x 14" with the print side facing out, . Fifty (50) copies of 11" x 17" reductions of ALL PLANS MUST BE 3-HOLE PUNCHED AND Z- FOLDED. . Mailing labels of all properties within 350 feet of the property (this information may be obtained from Ramsey County). Completellncomplete Applications An incomplete application will delay the processing of land use requests, The application approval time commences and an application is considered officially filed when the City Planner has received ;md examined the application and determined that the application is complete, The decision whether the application is complete or incomplete shall be made within ten (10) business days following the submittal of the application. When the application is deemed to be "complete" it shall be placed on the agenda of Page 2 of3 > . Page I ofl C) . C) . Ii',s Cot;;'. J(;, '11/f::,,;;; C I\t, "<, Il}o;o, 7 200,< . '~'?r, " u,.~ ~lyl(( ,. ./ ~/ http:! fwww.sepatriot.com/pop _ upfprt31_ Front.jpg 61712004 - - , / e " . 3.1 m Prime Focus Antenna System ./ / / ( I I / ;' " f/ /' ;0 /' ,;J/ ./ /' 1 , \ \ " f /' I ~j- ,./ /-' ~..c'''''- ~'~ Model Number Features . Specifically Designed for FCC Spec. 29-25 Log 0 for 20 Spacing . Multi-Feed Systems Available (up to 2) . Available with Az/EI Fixed, Polar, and Dual Axis Navigator mounts . 125 Mph Wind Survival . C/Ku High Efficiency Ideal for Digital Compression . High Accuracy Antenna, Low Transportation Cost Description The Patriot 3.1 meter antenna is manufactured in the United States and is the symbol of quality in the antenna industry. It features a variety of mounting options and a dual sided galvanized reflector which is powder coated for superior protection against the elements. Stainless steel hardware is also available. The 3.1 meter prime focus reflector consists of 8 draw die formed petals and achieves a .020" surface accuracy, The contoured petals with matched radial beams and hub assembly ensure easy installation without field alignment. This antenna is competitively priced for the broadcast and cable industry as well as the educational market. Complete turnkey systems are available, ~. ' . ,"-.,} j \. 3.1 m Prime Focus Antenna System @ Copyright 2004 All product specifications subject to change withoul notice. . RF Specifications C-Band Ku-Band Frequency Rx Gain Cross Polarization Beamwidth VSWR Antenna Noise @ 300 EL Typical GfT (Midband) with 50 K LNA with 70 K LNA Feed Interface 3.7 - 4.2 GHz 40.4 dBi > 35 dB 1.]0 1.3:1 28 K 10.95 -12.75 GHz 49.7 dBi > 35 dB .060 1.3:1 34K 20,9 dB/K Mechanical Specifications CPR229 29,6 dB/K WR75 () F/D Ratio Focal Distance Azimuth Travel Elevation Travel/Site Latitude Polarization Travel Antenna System Weight Boxed Dimensions Units per 40ft. Container .336 41.0" 1200 Arc (Polar/Nav) 3600 Continuous (Az-EI) 100-600 (Polar) 00 to 900(AzlEI) 100 to 700 (Navigator) :!:900 379 Lbs. (Polar/Az-EI) 68x48x18" (Polar/Az-EI) 96 units (Polar/Az-EI) 500 Lbs. (Navigator) 68x48x30" (Navigator) 72 units (Navigator) . Wind Load Environmental Specifications Temperature Radial Ice Shock & Vibration Operational 60 mph Survival 125 mph Operational -400 to 1400 F (-400 to 600C) Survival -600 to 1800F (-510 to 820C) Survival 1" or 1/2" + 60 mph As occurred during one shipment of air, truck, or rail AmiOT Antenna Systems 704 North Clark S1. . Albion, MI 49224 USA 517.629.5990' 800.470.3510 517.629.6690 fax. inlo@sepatrioLcom www.sepatriot.com Polar Mount PRT-310PLR Az-El Fixed PRT-310AZ e RE:C;:'~I;----- <::/ v E:lr---- JUN / Crry Oce . - 7 2004 , A.Fr:C;.-,. ! ~s/ Rev. 03.04.04 e ,~ ~. ~ , '4 ,- L , ,-u , ( . . I ...--.J . I I c)~<J'I~ ~ 0,...:" .... g~~~ ilJf!l'i; "' ~ ;0 I ,,, I' "I ~ sg~~ , ;Qrii~ li$r--n . en I 5j I . . I . . 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CIty ot Arden HIlls Re uest for Council Action Prepared by: PH Dept.: Comm. Dev. Council Mtg. Date: 7/12/2004 Final Action Needed By: 8/7/2004 Agenda Item"" '. Guidant PUD Amendment - Parkina Lot Modifications Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: $0.00 Council Action Request: Consider the applicant's request for a Master Plan Planned Unit Development (PUD) Amendment to allow for the relocation of parking areas from the east parking lot Oust west of Lexington Avenue) to an area just east of the existing south parking lot (east of the former Fernwood Avenue and south of Guidant Drive South) and conversion of the removed parking east parking lot area into green space. Staff Recommendation: Approve the Master Plan PUD Amendment subject to the conditions as listed in the Staff Report to the City Council dated July 12, 2004. Advisory Commission Action: Commission Date Action Not . Supporting Documents (which are attached to this Action Form): ~ Memo/Letter: Staff Report to the Planning Commission - July 7,2004 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: AdministratorlStaff Comments: . Page 1 of 1 ~ ~HILLS MEMORANDUM . DATE: July 12, 2004 Agenda Item 6.C TO: Mayor and City Council Peter Hellegers, City Planner ~~ FROM: SUBJECT: PC #04-17, Guidant Corporation, 4100 Hamline Avenue Master Planned Unit Development (PUD) 4th Amendment and Site Plan Review for parking lot modifications ReQuested Action The applicant has requested a Master Plan PUD (4th) Amendment to allow for the relocation of parking areas from the east parking lot (just west of Lexington Avenue) to the south parking lot (located to the east of the former Fernwood Avenue and south of Guidant Drive South) and turning the removed portion of the east parking lot into green space. Plannine- Commission Recommendation . Recommendation and Conditions of Approval At their July 7, 2004 meeting the Planning Commission reviewed Planning Case #04-17 and recommended approval of the Master Plan PUD Amendment subject to the following conditions: I. I The applicant shall revise the landscaping plans and planting schedule to meet the minimum planted tree size requirements. 2. The applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD except as amended by the four subsequent amendments. 3, A PUD Amendment form, drafted by the City Attorney, shall amend the PUD and encompass all four amendments to the Master Plan PUD. A building permit may only be issued after the PUD Amendment document receives the approval of the City Council and is executed by both the City Council and the applicant. Options I. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." \\Earth\Planning\Planning Cases\2004\04-17 Guidant PUD Amendment Parking Lot Modifications (PENDING)\07-12-04 CC Report.doc Page 1 of2 . . . . 4. Table for additional information. Deadline for Ae-ency Actions The City of Arden Hills received the completed application for this request on June 8, 2004, Pursuant to Minnesota State Statue, the city must act on this request by August 7, 2004 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period, The city may with the petitioner's consent extend the review period beyond the 120 days. Attachments 6C-I Staff Report to the Planning Commission - July 7,2004 \\Earth\Planning\Planning Cases\2004\04-17 Guidant PUD Amendment Parking Lot Modifications (pENDING)\07-12-04 CC Report.doc Page 2 of2 . . . Attachment 6C - 1 City Council meeting - July 12,2004 . . . ~ ~HILLS MEMORANDUM DATE: PC Agenda Item 4. C July 7,2004 TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #04-17, Guidant Corporation, 4100 Hamline Avenue Master Planned Unit Development (PUD) 4th Amendment and Site Plan Review for parking lot modifications Requested Action The applicant has requested a Master Plan PUD (4th) Amendment to allow for the relocation of parking areas from the east parking lot (just west of Lexington Avenue) to the south parking lot (located to the east of the former Femwood Avenue and south of Guidant Drive South) and installing turning the removed portion of the east parking lot into green space. Backe-round Surrounding Area North Industrial 1- t: Limited Industrial Office South (across County F Industrial 1- t: Limited Industrial PUD (Townhouses & Offices)! R-3:Multiple Dwelling Residential Office / Utility Single Family Detached Residential/Office / Multiple Famil Single Family Residential East (Shoreview) RL-Residential/ Office / RH- Residential West Low Density Residential R-l: Single Family Residential Site Data Industrial Light Industrial/Office 1-1: Limited Industriall PUD Overlay \\Earth\Planning\Planning Cases\2004\04-17 Guidant PUD Amendment Parking Lot Modifications (PENDING)\07-07-04 PC Report Guidant PUD Amendment for Parking Lot Modifications.doc Page 1 of6 " 92.78 acres (4,042,646 square feet) N/A Relatively flat. Notice Notice was published in the Arden Hills/Shoreview Bulletin on Wednesday, June 23, 2004 and notice was prepared by the City and mailed to residents within three-hundred fifty (350) feet of the subject property, Recent Planning Cases The City has reviewed the following requests for this property: Planning Request Comments CC Action Case Master Plan PUD 4tn Altering east parking area (along 04-17 Amendment and Site Lexington) and temporary south - Plan Review parking area (by Xcel substation) 04-13 Special Use Permit Satellite antennae for Building L - 04-04 Site Plan Review Temporary Walkway 02/23/04 (A) Master Plan PUD 3ra Moving Addition J from Phase 2 02/23/04 04-01 Amendment and Final to Phase I and slightly larger (A) PUD Addition J 03-25 Master Plan PUD 2na Site layout change to allow for 09/29/2003 Amendment Building N Addition (A) 03-24 Site Plan Review Building N Addition 09/29/2003 (A) 03-23 Site Plan Review Parking Ramp #1 09/29/2003 (A) 03-07 Site Plan Review Building Addition I - Research 03/31/2003 Building (A) 03-06 Site Plan Review Building L - Training Center 03/31/2003 (A) 03-05 Master Plan PUD 1st Site layout changes to Buildings 03/31/2003 Amendment I, K, L, and M (A) 03-04 final Plat Final Plat and Vacation of 06/30/2003 Femwood Ave. (A) 02-25 Master Plan PUD, Guidant 3-phase Master Plan and 11/12/2002 Preliminary Plat Preliminary Plat (A) 01-25 Sign Variances Lexington Avenue Signage and 09/24/2001 . \\Earth\Planning\Planning Cases\2004\04-] 7 GlIidant PUD Amendment Parking Lot Modifications (PENDING)\07-fJ7-04 PC Report Guidant . pun Amendment for Parking Lot Modifications.doc Page 2 of6 " . . . '. (A) Water Tower Signage Overview The applicant has requested a Master Plan PUD (4th) Amendment to allow the relocation of a parking area along Lexington Avenue and the addition of parking to a lot on the south side of their campus, In place of the parking area, the applicant would install a landscaped area which would give the future main entrance to the Guidant Campus more curb appeal. The area adjacent to the south parking lot contains a wooded area, and is adjacent to a recreational area for Guidant employees. The Guidant Master Plan shows the south parking lot area eventually being replaced by Building K (8 stories, 256,000 GSF), Parking Ramp #5 (6 levels, 900 stalls), and some green space, Building K and Parking Ramp #5 are both listed on the approved Master Plan Phasing Schedule for Phase I (2003-2006). However, in Planning Case #04-01 (moved Addition J from Phase 2 to Phase I) a condition of approval was that Guidant would perform the traffic study originally scheduled for the end of Phase I as part of the approval process for Building K. Plan Review Following is staffs analysis of the proposal relative to applicable requirements, 1. Zoning - Meets Requirement The Guidant campus is located in an I-I: Limited Industrial Zoning District and has a Master Plan PUD Overlay which is the governing document for the campus, A surface parking lot is an approved use in both the I-I: Limited Industrial District, however, this specific parking lot modification is not shown on the Master Plan PUD. 2. Landscape Lot Area - Meets requirement The proposed parking lot modifications would add 17,000 square feet of green space to the Guidant Campus (relative to the approved Master Plan PUD). Because the green space would be added to the area just west of Lexington Avenue, the additional green space may be noticed by all and not solely by Guidant employees. The applicant has proposed 173 inches caliper of trees for the area around the expanded south parking lot and 161 inches caliper of trees for the area where the east parking lot was \\Earth\Planning\Planning Cases\2004\04-17 Guidant PUD Amendment Parking Lot Modifications (PENDING)\07-07-04 PC Report Guidant PUD Amendment for Parking Lot Modifications.doc Page 3 of6 removed. As there is no building construction associated with the proposal, the City's requirements for caliper inches of trees are not triggered. However the minimum size . requirements would still apply. The minimum size of planted trees is 3" caliper for overstory deciduous trees, 2" caliper for ornamental trees, and an 8 foot height for coniferous trees. It appears that some of the landscape materials proposed are smaller than the City requirements. Landscaping plans should be modified to meet the minim tree size requirements, 3. Aesthetics - Meets requirement The addition of green space to the area west of Lexington Avenue should improve the view 0 the property from Lexington Avenue. This benefits both the applicant; which establishes a better look for the future "front door" for their campus, and the City as there would be increased green space adjacent to a City trail and may positively impact the image of the City of Arden Hills to the average passerby. 4. Parking - Meets requirement Parking setbacks for the south parking lot will continue to meet the Zoning Ordinance requirements. The relocation of parking spaces from the east parking lot to an expanded area on the south parking lot will yield an increase of only 70 parking spaces. Many of these parking spaces may be filled by cars which are currently parking along Guidant Drive South . and the former F ernwood Avenue. The expanded area of the south parking lot would meet parking setback requirements since it will be located 30 feet from the south property line, where 5 feet would be required. 5. Traffic, Access, and Circulation - Meets requirement The south parking lot is located along Guidant Drive South and the former Femwood Avenue. These streets serve the current south parking lot and would provide adequate access for the expanded south parking lot as well. The number of net parking spaces added through the expansion of the south parking lot is 70 stalls, In relative terms, that is just under what the Building N parking lot would accommodate, Since there are currently cars parallel parking along Guidant Drive South and parking in space on the former Femwood Avenue, the south parking area would likely accommodate some of the cars parked in those areas. The City Engineer has indicated that the parking lot modifications should not negatively impact the current traffic flows from the site. \\Earth\Planning\Planning Cases\2Q04\04-17 Guidant PUD Amendment Parking Lot Modifications (PENDING)\07-07-04 PC Report Guidant . PUD Amendment for Parking Lot Modifications.doc Page 4 of6 . . . '. 6. Lighting - Meets Requirement The Zoning Ordinance requires that lighting shall not cast more than 0.4 foot candles on adjoining residential property and not morc than one foot (1.0) candle on the travel lanes of adjoining public streets, Since the parking lot modifications would move light poles farther away from a public street this should not be a problem. In addition there is no residential property in the vicinity of the south parking area. Photometric plans (both are marked EOOI) have been included in the applicant's plan set which indicate the location oflight poles and the areas where the intensity of the light would be cast. 7. Grading and Utilities - Meets Requirement The City Engineer has reviewed the grading, drainage, and utility plans for the proposal and indicated that the erosion control measures for grading and construction are adequate. In addition the proposal would require only a minor adjustment to the storm sewer which would basically move a storm sewer lead from the existing south parking lot to the expanded area of the south parking lot. The City Engineer indicated that no additional storm water runoff is anticipated to this system, The Rice Creek Watershed District (RCWD) has granted this project a Conditional Approval Pending Receipt of Changes (CAPROC). The changes that RCWD had recommended for the site plans relate mostly to stormwater management. 8. Plan Review Comments A, The applicant should verify the total parking spaces and shall include an appropriate number of handicapped accessible parking spaces to meet ADA requirements, B. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. C, No construction shall begin before plans are approved by the City of Arden Hills' Building Official. Staff Recommendation In Planning Case #04-17 staff recommends approval of the Planned Unit Development Master Plan (Fourth) Amendment and Site Plan Review subject to the following conditions: 1. The applicant shall revise the landscaping plans and planting schedule to meet the minimum planted tree size requirements. 2, The applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD except as amended by the four subsequent amendments. \\Earth\Planning\Planning Cases\2004\04-17 Guidant PUD Amendment Parking Lot Modifications (PENDING)\07-07-04 PC Report Guidant PUD Amendment for Parking Lot Modifications.doc Page 5 of6 . 3. A PUD Amendment form, drafted by the City Attorney, shall amend the PUD and encompass all four amendments to the Master Plan PUD. A building permit may only be . issued after the PUD Amendment document receives the approval of the City Council and is executed by both the City Council and the applicant. Options I. Recommend approval as submitted. 2. Recommend approval with conditions. 3, Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Ae-encv Actions The City of Arden Hills received the completed application for this request on June 8, 2004 Pursuant to Minnesota State Statue, the City must act on this request by August 7,2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. 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Date: 7/12/2004 Final Action Needed By: 8/6/2004 ~ ~HILLS City ot Arden Hills Re uest for Council Action Agenda Item Jon Finn - Minor Subdivision Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: $0.00 Council Action Request: Consider the applicant's request for a Minor Subdivision to subdivide 703 square feet of his property at 3331 New Brighton Road and attach the 703 square foot area to the rear of his brother's property at 3355 New Brighton Road. Staff Recommendation: Approve the applicant's request for a Minor Subdivision to subdivide 703 square feet of his property at 3331 New Brighton Road and attach the 703 square foot area to the rear of his brother's property at 3355 New Brighton Road. Advisory Commission Action: Commission Date Action e Supporting Documents (which are attached to this Action Form): o Memo/Letter: Staff Report to the Planning Commission - July 7,2004 o Resolution (No, ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 ~ ~~HILLS MEMORANDUM e DATE: July 12,2004 Agenda Item 6.D TO: Mayor and City Council FROM: Peter Hellegers, City Planner @ SUBJECT: PC #04-16, John Finn Minor Subdivision 3331 and 3355 New Brighton Road Requested Action The applicant has requested to subdivide 703 square feet of his property at 3331 New Brighton Road and attach the 703-square foot area to the rear of his brother's property at 3355 New Brighton Road. The 703-square foot area is located along the property line that the two properties share. e In addition, there are some Code Enforcement issues regarding property encroachments which would require the City to either request that the applicant remove the encroachments from City property, or grant the applicant an easement for the encroachments. U Ildate At their July 7, 2004 meeting, the Planning Commission determined that the encroachments should be removed from City property with the exception of a semicircular turning area for the driveway. The turning area was to be reduced from the present configuration to be a curved area which would not encroach on City property any further than five (5) feet. The Planning Commission determined that due to the number of mature trees along the driveway which would otherwise need to be removed; an easement should be granted to the applicant to accommodate the reduced turning area (as previously described). The applicant stated that he would have any encroaching fencing moved and seemed agreeable to the easement area for the driveway. The applicant indicated that he would have the easement description completed. When staff receives the easement description, the City Attorney will draft an easement form which will be presented to the City Council for approval. \\Earth\PJanning\Planning Cascs\2004\04-16 Jon Finn MinOT Subdivision {PENDING)\07-12-04 CC Report.doc Page 1 of2 e . . . Plannine- Commission Recommendation Recommendation and Conditions of Approval At their July 7, 2004 meeting the Planning Commission reviewed Planning Case #04-16 and recommended approval of the Minor Subdivision subject to the following conditions: 1. The applicant shall file the subdivision/consolidation with the County and upon the recording of the subdivision/consolidation; the applicant shall provide the City with a copy of the recorded subdivision/consolidation. 2. All encroachments, except for the semicircular turning radius area of the driveway (an area not encroach any more than 5 feet onto City property) shall be removed by September I, 2004. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions, 3. Recommend denial with reasons for denial. Ifthe City denies the petitioners request, ",..it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Ae-encv Actions The City of Arden Hills received the completed application for this request on June 7, 2004. Pursuant to Minnesota State Statue, the city must act on this request by August 6, 2004 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period, The city may with the petitioner's consent extend the review period beyond the 120 days. Attachments 6D-I Staff Report to the Planning Commission - July 7, 2004 \\EarthWlanning\Planning Cases\2004\04-] 6 Jon Finn Minor Subdivision (PENDING)\07-12-04 CC Report.doc Page 2 of2 . . . Attachment 6D - 1 City Council meeting - July 12, 2004 . . ~ ~HILLS MEMORANDUM DATE: 4.D July 7, 2004 PC Agenda Item TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #04-16, John Finn Minor Subdivision 3331 and 3355 New Brighton Road Requested Action The applicant has requested to subdivide 703 square feet of his property at 3331 New Brighton Road and attach the 703-square foot area to the rear of his brother's property at 3355 New Brighton Road, The 703-square foot area is located along the property line that the two properties share. Backe-round Surrounding Area North (Ci trail South Hazelnut Park) East (Right-of-way & Single Family homes West Cit trail (Trail) Low Density Residential Park R-2: Single and Two Family Residential R-2: Single and Two Family Residential Passive Open Space / Single F amil Detached Residential Outdoor SportlRecreation R-2: Single and Two Family Residential Right-of-Way / Single Family Detached Residential Low Density Residential (Trail) Low Density Residential R-2: Single and Two Family Residential Single Family Residential Site Data Low Density Residential Single Family Detached Residential e \\EarthlPlann;ngIPJanning CasesI2004\04-16 Jon Finn Minor Sulxhvision (PENDlNG)\07-07-D4 PC Report Jon F;nn Miuor Subdivis;on.doc Page 1 of4 R-2: Single and Two Family Residential Existing: 3331 New Brighton Road: .532 acres (23,180 square feet) 3355 New Brighton Road: .439 acres (19,115 square feet) Proposed: 3331 New Brighton Road: .516 acres (22,477 square feet) 3355 New Bri hton Road: .455 acres (19,818 s uare feet 2.06 units per acre (existing [the proposed units per acre is the same]) Relatively flat. Notice Notice was published in the Arden Hills/Shoreview Bulletin on Wednesday, June 23, 2004 and notice was prepared by the City and mailed to residents within three-hundred fifty (350) feet of the subject property. Overview The applicant has proposed subdividing a 703 square foot area of his property (3331 New Brighton Road) and attaching it to his brother's property (3355 New Brighton Road). Subdivisions are regulated by Chapter 11 of the City Code of Ordinances. The Code states that the following conditions shall need to be complied with: A survey, relation to the Zoning Ordinance, impact on the public welfare, conformity, payment of filing fees. A survey of the area has been submitted with the application and an 11 x 17 inch copy is . attached for the Planning Commission's review. As mentioned below, the proposal would meet zoning requirements. The public welfare would not be affected by this minor subdivision. Plan Review Following is staffs analysis of the proposal relative to applicable requirements. 1. Zoning - Meets requirement The proposal would not impact property setbacks and the property would remain as a permitted use. The proposal appears to conform with the lot size requirements; lot dimensions would not be substantially altered, 2. Park Dedication - Not applicable The subdivision of property triggers the park dedication requirements for the City. Part of the rationale behind park dedication is that by subdividing the lot the applicant is placing more demands on the City park facilities, Given that the area to be subdivided is not a buildable lot size and the area would merely be traded between the 3331 and 3355 property, staff has come to the conclusion that park dedication fees are not applicable in this instance. \\EacthlPlanninglPlanning Casesl2004\04.16 Jon Finn Minm Subdivision (PENDING)\07-07-04 PC Rcpoct Jon Finn Minor Subdivision. doc . Page 2 of4 . . 3. Code Enforcement - Does not meet requirement In reviewing this proposal staff noted that there are areas of fencing on both the 3331 and 3355 New Brighton Road properties which are currently located outside of the property lines. In particular there is an area of fencing from the 3331 property which encroaches on Hazelnut Park. There is also an area of fencing from the 3355 property which encroaches on the City trail to the northwest of the 3355 property. In addition, it appears that a large portion of gravel driveway from the 3331 property encroaches on Hazelnut Park property. That being said, the entire area is heavily wooded and the realistic impact ofthese encroachments is debatable. One danger with the encroachments is now that the City is aware of the encroachments, if the City does not act on them it may eventually allow the encroachments to be grandfathered in. Another concern is the precedent that may be set if the City chooses to grant an easement for the encroachments instead of removing them from City property. While the City would look at each encroachment independently and based on the merits for that particular location, determine whether an easement should be granted; it could certainly affect whether people felt they were treated fairly if they were denied an easement for a similar situation, The Operations and Maintenance Director, Community Development Director, City Engineer, City Attorney, and City Planner have reviewed these plans and all are in agreement that the encroachments should be removed from City property. However, ifit is the Planning Commission and City Council's preference that the applicant be granted easements for the encroachments, the City Attorney will prepare an easement document to be presented to the City Council for their approval. Staff Recommendation In Planning Case #04-16 staffrecommends approval of the Minor Subdivision (subdivision/consolidation) subject to the following conditions: 1. The applicant shall file the subdivision/consolidation with the County and upon the recording of the subdivision/consolidation; the applicant shall provide the City with a copy ofthe recorded subdivision/consolidation. 20 All encroachments on City property shall be removed by September I, 2004, Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3, Recommend denial with reasons for denial. If the City denies the petitioners request, "., .it must state in writing the reasons for the denial at the time it denies the request." . \\Earth\Planning\Planning Cases\2004\04-16 Jon Finn Minor Subdivision (PENDING)\07-07-04 PC Report Jon Finn Minor Subdivision.doc Page 3 of4 4. Table for additional information. Deadline for Ae-ency Actions The City of Arden Hills received the completed application for this request on June 7, 2004 Pursuant to Minnesota State Statue, the City must act on this request by August 6, 2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period, The City may with the petitioners' consent extend the review period beyond the 120 days, Attachments 4d-1 Location Map 4d-2 Plans and statement submitted by the applicant. \\Earth\Planning\Planning Cases\2004\04-16 Jon Finn Minor Subdivision (pENDING)\07-07-04 PC Report Jon Finn Minor Subdivision.doc Page 4 of4 . . . ~ ~ . Planninf,.! Commission Meetinf,.! - July 7~ 2004 Attachment 4d-l - < J . ~ ~ ~ ~ ~ ~~~~ "'>.......<0'" ~~:8~; ffi2>~lJ..:E ~=~g~ '0$=.......... ~3"~lI:!.~ -If) <Il~ <.J <">;!j"E"':~ ~<~ ~ ~ ~ g ~ c o .- c.. ;if-lCU ~:'2 o -I <1z ~ OJ LL o o ex:> b o '<t II o o '<t = ..- Q) III () (f) o o o '<t oj o o " c:; OJ " ~ .0 Q) u.. o o '0'- ~-sll'''':4l8ij ~.!!! ll~'Q~ :!l.81 ~~ ~~~::W~ O"'OCLQ.N",o. c g.; ~ bli rig ,g 0 'Id~",::I.,6 ~~ '!I ~~:~ 5 ~ltd'jlio~lJ~ 8 ~C1l:d~$'ili ~ <l>20:?~""!~ .!!l-~-~"*_" Q.g'~ti - ~ Q E'2 fl!: ~~ >,rl '" "'j,-.-.aS]j g!, O~~~o.~ oi~.~~~~~~ 8::1~~'li~.,,~ ~ g 15:11~.2 ffi i -g ~c..E Inc si~ ~=S~'E2'~ g~ llr~~ga~i -S * ~]iii~.E ~E0~!~ffi?: ~~~.!ll1!K..EE ~ ~-a;~~.!:'2~ ~ g~=1]-6 ~~~ '"'52 c ---.0_ --lB ~1!'O-Oo <ii ~';~16~~;~ i/;'s(S€ b ""2 >. \ ..~hlo ;.~ "'~~ 19"" .- E:c <\1;;1-0 l!:' al ~.g ~ 6i:l~@"~:;:5bli g-€~~bF]~i E~I-*g~&1-6o lc~",~i(;%*!ll ~~!l~"";:l;"'€~ 8EilIuoco!",o En <Il~';' C.<:; ~ ~~:S6~"'u'" '" ~ E!--o F"" roo ~.25.[i~~n~M ';t;!!IB~~cEc" :z~ i_l8 8~;"* f'vlil!'lE<Il__:> '~lifi~iiiioEs 2!815"3:\""5.~~o ~~ii~~i~a ",E::l ",& itioll ~~2~ ~~~:S~ "'- OJ ::2: Q) "' OJ m !!1 C9 $ c " o () "- Q) "' E OJ a: Qi l:! " o III . . . Planninf! Commission Meetinf! - July 7~ 2004 Attachment 4d-2 ~ ~ .i ) Description of Request (also include a letter explained the project: /'11;/ f..rr?~r Do"",,-O :E C::0L/"( &. CJ?n,..-,A-1.-.-~ I~f IJh:.-.e C-",... 0 :r /-..//A-'~ Tn 5'/1/'< l";",, c-../!;A/'l%: / /70 "t 4-___ d-l /'~A.f2 (' Z<> "C 7 9 ' -+ 2.). -;ri /~ 1.-Jch/tJ2.. ~ ...&- rJ_<:>"';pi,(~ b)' r""~/~"'I~-h~ --rl< r/>---'h~'}~ /"'-,'-' h::u. I:u..-r~ .rL,. -n,/;) 1Jr.'.A .,...;."..,. < 7l." "'''r~''- .-rI. 0_ Q "-/&//:cJ2 0 I ) I -r,-,rc..o,/&...r hhA/kL ~ ;1.,.. ,Cl....1U , ^"< , , rJ~/>/ ~ {"..r~~-P/' ,;V,~?.,."t..A..-AA...d-+'lr:r- .I'Z-'l-r-.A~r 4, /9d".r- ~Yl--IIA ~N'1g- ~/"(.LPj-- ""//9.-.///Q r-&-toc-",<r&R I'z-~ '~",h c..~ &'."""''2>- _ ~ rL~/-e ~/;II "":n---- ,-';~ 'P_~A.c--K... ;tr e.cr~/'-- 1''''f'U'/'7'}/ FilinQ Requirements and Payment of Fees The City requests that you make a pre-application meeting with the City Planner to discuss the application process, requirements, and deadlines. The undersigned acknowledges that she/he understands that before this request can be considered, all required information and fees (including all deposits) must be paid to the City in advance. If additional fees are required to cover costs incurred by the City, the City Planner has the right to require additional payment from one or more of the undersigned, who shall be jointly liable for such fees. Such expenses may include (but are riot limited to) direct city payroll and overhead costs, fees paid to consultants and other professionals, and the cost of printing, mailing, and supplies. The City may Withhold final action on a land use application :arid/or rescind prior action until all miscellaneous fees have beef! paid. Applicants are advised that an escrow deposit is reqUired at the time of the submittal of the land Use Application to offset costs associated with the proposed project. Required Submittal Information The City of Arden Hills requires the following submittals. True and accurate representation of the requirements outlined in the procedural form for the specified type of request is the responsibility of the applicant. . A certified land survey. Site p1an(s) (for all development projects), Five (5) large scale copies, folded in sets no larger than 8 Y," x 14" with the print side facing out, Fifty (50) copies of 11" x 17" reductions of All PLANS MUST BE 3-HOlE PUNCHED AND Z- FOLDED. Mailing labels of all properties within 350 feet of the property (this information may be obtained from Ramsey County). . . . . ComDletellncomDlete ADDlications An incomplete application will delay the processing of land use requests. The application approval time commences and an application is considered officially filed when the City Planner has received and examined the application and determined that the application is complete. The decision whether the application is complete or incomplete shall be made within ten (10) business days following the submittal of the application. When the application is deemed to be 'complete" it shall be placed on the agenda of Page 2 00 \ \ '"'~r-~' " / . .j.' I hereby c~rtify that thi6 Is a true and correct representation of .a.';6\l.r:ve~(of the bounda.ries of I' ~ 'th:ato'._~ar~' of the Northwest Quarter of the Southwe~'~ Quarter of Sedtion")3, Township 30, Range 23 and Lot )3, A~DITOR'S ,.SUB.. ~NO,,'~:a.o, ,Ramsey county. _Minnesota, lying North of the SOuth line of the Nor~ 426 "feet of said sou~hwest Quarter of_..Secttio? ~3 descr~bed as__ ~ollows: cOmme'nclnq at t.h~". tnt"ersectlo"n' of the center line of New Bright.on RO,ad .:ln4 tho/ south~a8te~ly r~ght of way line of St... Croix Falls - :4:.i/lnesota Improvement CO.l thence on an a.sumed ~arinq ~i (outh.2~-degrees 57" minutes 00 seconds .'We5t-a~on9 said Sou'heasterlY- right: of way line 222~30 fe~t_~o.the pOint ~f beginning; thence South 32 d~~ree5 53 _minutes <42 seconds East;, 191..82 feet; thence North 89 'd~qrees:02 Minutes 51_seconds East, 58.52 feetl thence "ort~ 62 de9rees 55.minutes 57 seconds East, 179.5] feet to 'ti;le center line of said, New Brighton Road; thence ..south 27, 4eqrees .'04 "'lIliJlUtes- 19' seconds East along said center line, '20. 00' ft:et;'. l::henc.e _south -62 degrees 55 minutes 57 aeconds west" '-'1\9..-12 feet to, the- 'South line of tht:: North _426~_feEit.. of,e:.tbe -SouthW~st--Qu~lei ,of said Section 33; '_'".til~riC~:de:ffe~tiriq'tC?-';,6e, ;r;i9bt}-'2{i_ :degrees 01 minutes 00 '. .,<~'!'Col>.ds oili"" j:ieadi'tq: of ;~,,!\#!..Bjj ,degrees 02 minutes 57 "llec<mdl; lIest along"satd'Southcc,l'ine of the North 426 feet \'''dl~~ance .'~f(,27t.~.'fee!:i' t;i:Ui.a!dSOutlieasterly right of ',~jia'y'~~}ne"\Ql~~t;... :.,~r~4~F"aJ,_J.~_!~,:;j.ti.)nt;!sota:' Impr~;'Emaent CO~' t. 'j .~1',,'n;c.'( 1io'#,29d~'re<\s;.~7;""},t\~\es'QQ.se.cond~.'E,'lS,~,!alOnq' ,./Sl!M,.;l!out'\"~l't"flY'fl<;\~~()f"ill';.J;fl'l~.l;,,;~t;lie t.;?:t, ,.. · J'~ftl;jt~~~'L~;fir' .... ., .".' "l!, $ ;,;:?~~;:j!:t~~' - 1982. . vor A~f?'A '2.~. !~c> sq. 'PT,' O.~,\21 ~r:z,. "'F"'~- I'C:Ci.::IVED i I JUN - 7 2004 I . CITY OF AF\Di:::N HILLS / / J ..~. !:~~f:,~~if ~'-~-~; - "~'. .,~': . ":.,. 'I ,'" -,-<:,- ';;':..; ;".;'- ,~,"~:,:,,,';'" ,;':;.t" ~.,.~ ~- . ~ l I I , ?~ . . ~ - .] 4'ZJ.o F"eeT ~F"'" ~wt/4 pF e1SG. \ l- I 2004 ~.,oT'"' \.'IJ5P"''f'H;ll-lO~rH - '.-....<;~~~ . ';J. .~ . ! C':~:;'~: :~;m I I ~~'.c, \.. -. -I i:l t;:;j,\~.,,:;~: --~_.._- / Q\~ Gt1)#~~) aal ~ ,.~ ,uo,,~ '\\ .~. 'V - ~ ,.." " \'" . .'E'IJ ~:/.' y... "i",:: y ,~r <~ :k~;'::/~i~~,";:,o;;c~~~~..~._ ::: :l T: .,~. ~~~ff~~l'f~ i ;.'-,' :":\>'~"::~" .-; - - -J(:: -.;~' e.'..... ?~:_~~. ':~~- ~c ,.e ~ I.> ",.,> I ~ ~. '.'$.. r", . ~~ . :t'"'~ ~~ ' O~b- ~ """'~ ~~ ~ ~ tJ: ~ ~ ... ~ .~ ... ~ "00 'is "6t- ^' ~ ~ ~ . -\~{~f,{ --:;:---..:. ~ k " ............ - - , " . June 22, 2004 Mr. Peter Hellegers City Planner City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5794 Re: Planning Case #04-16: Minor Subdivision Dear Mr. Hellegers: The purpose of this letter is to respond to your letter dated June 18,2004 relative to the status of information needed for the above referenced case number. I will address the issues in the order they appear in your letter. Legal descriptions. The legal description for 3331 and 3355 New Brighton Road appears on the new survey that I provided, however, I have enclosed a separate attachment with the legal description for both 3331 and 3355 New Brighton Road for you files. Additional Narrative. As further explanation as to what we arc accomplishing through this minor subdivision, I will be subdividing the 790 square feet referenced in my application, from my property at 3331 New Brighton Road and by the same process consolidating the 790 square foot area to my brother's property at 3355 New Brighton Road, You will be receiving a letter from my brother, Pat Finn, who resides at 3355 New Brighton Road, acknowledging and consenting to this minor subdivision. Pete, I appreciate your time and effort in walking me through this process, Once you review the enclosed materials and receive the letter from my brother, if there is anything else needed, please call. l.~~-~'-"-"'_W' f-\_,~ I , , I .: J;! 2 3 20U4 i L CiT~~~ ,i\f:;:~2~:.-i 'liL~:~J , ~) \ j /") i ,i \..j PARCEL 1: (3355 New Brighton Road) That part of the Northwest Quarter of the Southwest Quarter of Section 33, Township 30, Range 23 and Lot 33, AUDITOR'S SUBDIVISION NUMBER 80, Ramsey County, Minnesota, lying North of the South line of the North 426 feet of said Southwest Quarter of Section 33 described as follows: . Beginning at the intersection of the center line of New Brighton Road and Southeasterly right of way line of St. Croix Falls - Minnesota Improvement Co.; thence on an assumed bearing of South 29 degrees 57 minutes 00 seconds West along said Southeasterly right of way line of St. Croix Falls - Minnesota Improvement Co., 242.30 feet; thence South 47 degrees 11 minutes 01 seconds East, 72.10 feet; thence North 61 degrees 26 minutes 26 seconds East to the center line of said New Brighton Road; thence Northwesterly along said center line to the point of beginning. Subject to an easement for New Brighton Road on that part of aforedescribed tract lying within 33 feet of the centerline of said New Brighton Road. PARCEL 2: (3331 New Brighton Road) That part of the Northwest Quarter of the Southwest Quarter of Section 33, Township 30, Range 23 and Lot 33, AUDITOR'S SUBDIVISION NUMBER 80, Ramsey County, Minnesota, lying North of the South line of the North 426 feet of said Southwest Quarter of Section 33 described as follows: . Commencing at the intersection of the center line of New Brighton Road and the Southeasterly right of way line of St. Croix Falls - Minnesota Improvement Co.; thence on an assumed bearing of South 29 degrees 57 minutes 00 seconds West along said Southeasterly right of way line 242,30 feet to the point of beginning; thence South 47 degrees 11 minutes 01 seconds East, 72.10 feet; thence South 32 degrees 53 minutes 42 seconds East, 112.82 feet; thence North 89 degrees 02 minutes 57 seconds East, 58.52 feet; thence North 62 degrees 55 minutes 57 seconds East, 114.48 feet to the center line of said New Brighton Road; thence South 27 degrees 04 minutes 19 seconds East along said center line 20,00 feet; thence South 62 degrees 55 minutes 57 seconds West, 119.12 feet to the South line of the North 426 feet of the Southwest Quarter of said Section 33; thence deflecting to the right 26 degrees 07 minutes 00 seconds on a bearing of South 89 degrees 02 minutes 57 seconds West along said South line of the North 426 feet a distance of 274.04 feet to said Southeasterly right of way line of St. Croix Falls - Minnesota Improvement Co.; thence North 29 degrees 57 minutes 00 seconds East along said Southeasterly right of way line to the point of beginning. Subject to an easement for New Brighton Road on that part of aforedescribed tract lying within 33 feet of the centerline of said New Brighton Road. . .. , , , . - ~. , "-. ./ . PARCEL 1: (3355 New Brighton Road) That part of the Northwest Quarter of the Southwest Quarter of Section 33, Township 30, Range 23 and Lot 33, AUDITOR'S SUBDIVISION NUMBER 80, Ramsey County, Minnesota, lying North of the South line of the North 426 feet of said Southwest Quarter of Section 33 described as follows: Beginning at the intersection of the center line of New Brighton Road and Southeasterly right of way line of SI. Croix Falls - Minnesota Improvement Co.; thence on an assumed bearing of South 29 degrees 57 minutes 00 seconds West along said Southeasterly right of way line of SI. Croix Falls - Minnesota Improvement Co., 242.30 feet; thence South 47 degrees 11 minutes 01 seconds East, 72.10 feet; thence North 61 degrees 26 minutes 26 seconds East to the center line of said New Brighton Road; thence Northwesterly along said center line to the point of beginning. Subject to an easement for New Brighton Road on that part of aforedescribed tract lying within 33 feet of the centerline of said New Brighton Road. (-'l \ j ( ) ,_..,~- . PARCEL 2: (3331 New Brighton Road) That part of the Northwest Quarter of the Southwest Quarter of Section 33, Township 30, Range 23 and Lot 33, AUDITOR'S SUBDIVISION NUMBER 80, Ramsey County, Minnesota, lying North of the South line of the North 426 feet of said Southwest Quarter of Section 33 described as follows: Commencing at the intersection of the center line of New Brighton Road and the Southeasterly right of way line of Sl. Croix Falls - Minnesota Improvement Co.; thence on an assumed bearing of South 29 degrees 57 minutes 00 seconds West along said Southeasterly right of way line 242.30 feet to the point of beginning; thence South 47 degrees 11 minutes 01 seconds East, 72.10 feet; thence South 32 degrees 53 minutes 42 seconds East, 112.82 feet; thence North 89 degrees 02 minutes 57 seconds East, 58.52 feet; thence North 62 degrees 55 minutes 57 seconds East, 114.48 feet to the center line of said New Brighton Road; thence South 27 degrees 04 minutes 19 seconds East along said center line 20.00 feet; thence South 62 degrees 55 minutes 57 seconds West, 119.12 feet to the South line of the North 426 feet of the Southwest Quarter of said Section 33; thence deflecting to the right 26 degrees 07 minutes 00 seconds on a bearing of South 89 degrees 02 minutes 57 seconds West along said South line of the North 426 feet a distance of 274.04 feet to said Southeasterly right of way line of Sl. Croix Falls - Minnesota Improvement Co.; thence North 29 degrees 57 minutes 00 seconds East along said Southeasterly right of way line to the point of beginning. . Subject to an easement for New Brighton Road on that part of aforedescribed tract lying within 33 feet of the centerline of said New Brighton Road. . '. - \j ~ . June 21, 2004 Mr. Peter Rellegers City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Planning case #04-16: Minor Subdivision Dear Mr. Hellegers: Thanks for your help in working through this process with this subdivision/consolidation. My brother Jon is subdividing the 790 square foot area from his property (3331) and consolidating the 790 square foot area onto my property (3355). Moving this common lot line between our properties and gaining this small piece of land will help for my kids recreation area If you have any questions, please don't hesitate to contact me at (651 )631-3106. Thanks again for your time. Sincerely, $2 Patrick Finn 3355 New Brighton Rd. Arden Hills, MN 55112 RECEiVED JUN 2 2 2004 CITY OF ARDEN HtLLS K'=W~~----::/~-Qf-SE:CTION:lJT'~ r LEaALOESCRIPTlON I ' .j That port of the ~orthwli!lt Quorter Qlthe South_1 a"art<!f of Section J3. lownlShlp I DE' 30, Rort9<'l 2J Md Lot 3J, AUDITOR'S SUBDIVISION flUt.lOCR Il(l. RamlHlY Coonly, ~I" lllinne",ta. Iyfng ""'11'1 Qf tile South lIne of lhe ~Of"th 425 rMt of a<;Ild 5ooth'ft'lll Quarter 00YIl< of Sedion 33 OMcrlbed u.l foil"""" PROPOSED LEGAL DESCRIPTION: 0.5,,", E1.agIMinq ,,' the interNet1"" of the OOInl..- line of ~... Brighton <Wad dnd S"I,I,~,~ttrly PA~EL 1: ;;'1.1 ~~\n~f ~o~~~~ 2~ s~;~= ::I~I;;-ut,:n~:;'r;,'~~o;:;;"o~o~.;~~t's~I~:o~~-:t;"t Thot pO't of the Northw6lil Cuortllr of the SoothwelS' Quortor of SectiOh ~:~ I of way Ill'le of St. Crab: Fall.. _ ~lnnHOta Impro-...el'll Co., 222.30 feet; thllllCB ~ih 33. Township 30, Ror..;e 23 ond Lol 33. AUDITOR'S SUBDilJ!SION NUMBER =om 32 degree M mi'lutea -4-2 seconds East, 19.00 feet: thence Nor!'! 51 de<lrees 26 ~~6 'i~s~~ ~~I~"~~~~::~~~oX;~ o~O~~~t~n t~ :U~I~~ nO: }~I~o~~rth ~~ I ~~~~t::ef~~I~~~ .~r:t~t~~I~fli:~er t~i~.I'~rntS<J~~ ~e:rn~r~rtoo ROOd; tnetlCi1 "'" oonl~ I Subject to an Iloa88meni for- N_ BrlqhtOl'1 Road 0/1 t.~~f F'Orl: of ~;o"'dn(;rllH..d iroct Ifr,g D.<-Jl ..ltnln':3.3 f..l oftne coolet1lne of Mid Ntlw aright"" Road. . BlIlJInnlng al lil.. ini:...,e<::IIO/1 of the llantllf II". of N... Elrighlon Road 'md Southoosterly right of ..oy l1"e of SL Croix Foils - ~lnn"""lo Improvemer,t Co.; thence on en a!Gumed bearing of Swth 19 de\lrees 57 minul" on secOnds W!l6t olOl1g sold SoUtl'>llOstllrly right of ..oy line of S1. Crobo Fells - ~ln"e<JOt\l imorO\lement Co., 142.30 feet; thence South 47 dt<;lre6ll 11 mln~t... 01 ."conde Eost, 72.10 fut; Ih.ne.. North 61 dsg-_" 76 minuiee 26 ...conds O:ost to th" ctlnte' line of sold NA.... Br19M"n Rood; thence N<:l'!h",eslerIYO!or1q"",id<:..,terlinet01:hepoini:ofbe\linning. Subject;o a" .0,,,m,,,,1 tor Nl1W Brfghtan Roac an \I1ot port of aforedesCfibedtractl;.(ngwithin3Jfeetofthecentel1ineofll<lid 8ri'1'to!1Rood. PAR:EL 2: 'l1al port M thB NIlrthw_t OuortlF of tha South",...f Ouortfll" 01 Section 33, Town~hlp 30, ROl'\ge 23 (lnd Lot 33, AUDITOR'S SUOOI>1SI0N NUMBER 80. Rams'llY County, Minnesota. I~ng North of th'll Sooth line 01 the No..-Ih 4211- f....1 of sold Soo:oth"'....t ()Jarter of S..<:,lon 3:5 onalb&d Il~ folill": ,~ . Corn,'1"Mcing atlhll intar8Olction oflh"c<lflt<<!ir.e ofN..", arigntol' Rood end:hi! Southecsterly right of woy line 01 St. Croix F"I!s - '-'llnnesoto l'T1p'ovement CQ.; th'llnce on on oS9i.Jmed bellri'1g t)f Sol.1lh 21l degren 57 mln.l...s 00 """,,,"ds Weet along Bold South..oel..rly right of ",oy lin.. 242..30 fll<lt 10 lns point ofbeglnnlng: thBllceSoulh 47dllgr!lf!s11 min~t<Hl 01 9011cond~ [oel 72.10 fiHIt; thencoll South J2 degrlJQ' 53 ",in"tes 42 seconds Eilm., 112.82 r....I: thi!nce North B9 d....reas 02 "'In~t&s 57 li&C"nds E"st., 58.52 laet: jhence North 62 d"9'e.." 55 min~tes 57 seconds EllS!, 11~-.4tl feet 10 the center line 01 solo New Bri\t1tOll Rood: the!"!c8 S(>l;th 27 de'iirees 04 mlnut89 HI seconds E<!st along ~)d center Ilr\a 20.00 faat; thence $(Juth 62 deg'""s 55 minutes 57 "",,,o"ds West, 119.12 f...et to the South iine 01 the Nortl1 426 feel Qf tl\e Soutl\west Quaner of &<lId S8cti"" 33; thlll1ce deflecting to Ihe right 26 degrees 07 mi'lutel 00 second!! 01'\ (l beorng of Soulh 89 degrees 02 min~te, 57 second. Wnt (11011," soic South Jin. ollhe :'>!orth 426 foot <;l d1st~nce of 274.04 feet to sold Soutn"o.'rter1y right Of ....cy line of St. O'oi< 'ell, - M;"nnoto Improl'lll1'1llnl Co.; IMenc. North 29 :legr8111111 57 mln~ta! 00 s!O>t:onds Eosl oIon9 sale Stlutheosl..r~y rIght M ...oy line to the pointolbegit1ning. &.bject to on easeme!1t tor New Brighton Rood on ,hol pcrl of ofOtlldlllcribed tracl i;ln9 within J.J fQflt of !h~ C.olnterline ()f sClld Brl\t1lon RMd. ,~ LEGEND . ""'I'''"y l.Iorument C<>I1cret, ConcreteC"rb F."co Owth.od EI,ell'1o ~~':~OIS / ~~.l.I~~: / Air CondHioning Unit ;' Drror<luoo.TrIM (tJlo,,",.lerln 'nch",,) / Coolferou. rr....(Dlcrr.et" In lr.ch.'Y' 1 .;. o . " '" ~ _ -\l06----_ X 9J~.J EJ<lstlnllC,,',lour Exlstl":=! SIlot EI~""tlon / / / / / / j; /'''r/' / 1/'" I / '~ : /,.c l , ~i- , ~~ \I "'" '0 , 10 o '0 40 60 , <5CALf' IN HE-T ~ 8 . . . i . '"", , . " . ",..'" ,,~ ..,." '" Area Commandng at tho Inan...cti,m of the cenler IIn. of N... Br-'qht.:lM flOOd and thll I'IqIlt Souih..a,.lerly right of way Ilno of St. Croix fQllu - ~lnnll""la Imf"ovaltllOtlt C<>.; thll"Cll ......1 on on lluum<OCl b""rlng of So.ulh 2!l d"9'"."s 57 "'Inut"s 00 s"ooodsWestolcng "old "qlol Soutl1eastllrlyrlghlof"'''yllno222.JOf&etto Ihlli'K'inlof b..glnnlng; thlllf'lcsSouth32 'I degrB8!l 5J ml'mtM 42 s..conds E""I, 191.62 1",,1; th8flC/! Norit\ 89 de9'"""s 02 minut811 ~i, ~174.:;c~~~ f:BJ;e~~:r.~~ ~I<<l':d N~~~h :~h~':~(l~;5 tr;:~~~"~hB,,;rd~='04, I minllt.Qu 19 llgeondll EOIlI olong saill c~ter iino 20.00 f$l>l; thence South 62 dSQl"8'lIO :15 I mintJtea 57 Beeonli'6 Wftt, 119.11 f."t to the So~th lin" of thll I'tortl\ 428 feat 01 th" Soothw""t Quort.-ofllQld SRtlon 3J; thltf100 clefi..dlng to the rIght 26 degr_07 I mlnllhs 00 seconds on 0 beoring of South 89 d"iOr8flS 02 minutes 57 secondB WIIS: <!long sold South line of the North 426 ftlat 0 df8tan~8 of 274.04 f...,t to sold Southedsteny rlllht of way line of Sl croix failu - ~lnnl':S(lto Impro"'emetlt C<>.; t:I1ence I Norlt1 29 d~s ~7 minutll1i' 00 HCOM!Il Eos1 along soid Scutheoster1y right of way line I IothQpoint ofbQginnll'lg I Slibjltct toon_mentforN.....BtlgfTtan Rood on th<lfportoioior.dIlKrlbe<ltro ctl~,. :' lIIithfn J3 fe..t of the ~""terllntl of sold !l.A.... Brighton Rooc. GENERAL NOTES: '.ih~~"'J~~",""""''''' ~ Th. 1_\"", ~ lhe "'-'1'"","" utll\;.. 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U477 ~l10F1J~ei3 Ct-~J~ o z - . g z &l~ ! z-' :r:iil 08 .., g~ -corfu.: (1)151- >~ -! In, kJ I r" Prepared by: JackieGritz Dept.: Administration Council Mtg. Date: 7/12/2004 Final Action Needed By: 7/12/2004 ~ ~H1LLS City of Arden Hills Request for Council Action Agenda Item Resolution Dis~natina an Absentee Ballot Board BUdgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: n/a Council Action Request: Review attached memorandum for background information on the need for designating an Absentee Ballot Board for the 2004 elections. Staff Recommendation: Approve Resolution 04-43. Advisory Commission Action: Commission Date Action Not Supporting Documents (which are attached to this Action Form): . ~ Memo/Letter: . ~ Resolution (No. 04-43) o Ordinance (~o. ) o Engineering Recommendation: o Attorney Retommendation: o Other: Financial Implications: Administrator/Staff C.omments: Page 1 of 2 .. , \ ~.... ,'::-:,,'::'__.;,:":,'x:<> (\:,,: :~::::,::::,,:,-:: :::::: .::. - :..-..-;::., i..:...:..:>....>...,...-,..".:.:"... ,"-,',-,,'.-. YA.: ,,,,,;,',~. "ffi";' 'L '. .. Rl0)iNI L S :--,/-:(:~T'_~':-?------:-_ -.--,' . MEMORANDUM DATE: July 9,2004 Agenda Item 6.E TO: Mayor and City Council Members FROM: Jackie Gritz, Certified Elections Coordinator SUBJECT: Resolution 04-43, Appointing an Absentee Ballot Board for the 2004 Elections Backl!:round The Primary election will be held on Tuesday, September 14, and the General Election will be held on Tuesday, November 2. Individuals who will be absent or are otherwise prevented from going to the pollitig place on election day because of a disability may vote by "absentee ballot" . by completing a "Request for Absentee Ballot" application. Once an Absentee Ballot Application has been received by City Hall, ballot materials are mailed to the voter. The voter then casts their vote on the official ballot, places it the provided secrecy envelope, and mails it to City Hall in the provided Absentee Ballot Mailing Envelope. This Absentee Ballot Mailing Envelope includes: a section on the back where the voter must complete certain information and provide their signature. All envelopes received at City Hall must go through the required review process. In years of Presidential elections, a significant amount of these absentee ballots are applied for hy residents who cannot attend the poll on either election day. For this reason, we would like to designate a board consisting of City Hall staff members to accept/reject these envelopes to save the Election Judges from having to perform this task on Election Day. Recommendation' Approve the resol~tion adopting an Absentee Ballot Board for the 2004 Election Season. . \\Earth\Admin\Elections\2004\Absentee Ballots\CC Memo on AB Board,doc co , J . . . ~ ~HILLS City of Arden Hills Ramsey County, Minnesota RESOLUTION NO. 04-43 A RESOLUTION APPROVING AN ABSENTEE BALLOT BOARD FOR THE 2004 STATEWIDE PRIMARY AND GENERAL ELECTIONS WHEREAS, the City of Arden Hills is authorized by the provisions of Minnesota Statutes, Chapter 203B. 13 to appoint an Absentee Ballot Board, and WHEREAS, the board shall consist of a sufficient number of election judges appointed as provided in Sections 204B. I 9 to 204B.22, and WHEREAS, the absentee ballot board shall receive and process absentee ballots in accordance. with Minnesota Election Laws, NOW, THEREFORE, IT IS HEREBY RESOLVED: by the Council of the City of Arden Hills, that the City authorizes the use of an absentee ballot board to receive and process absentee ballots for the 2004 Statewide Primary and General Elections. ADOPTED by the Council this J2lh day of July, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, CITY ADMINISTRATOR e . . - ~ ~HILLS City of Arden Hills Request for Council Action Prepared by: MAW Depl.: Admin. Council Mtg. Date: 7/12/2004 Final Action Needed By: Agenda Item II Approve Appointment of Assistant to the City Administrator BUdgeted Amount: Actual Amount: Funding Source: Council Action Request: Approve the appointment of Schawn Johnson as Assistant to the City Administrator for the City of Arden Hills. Staff Recommendatio.n: Approve the appointment of Mr. Johnson. Advisory Commission Action: Commission . . I"lanning. PTRC Date Action l'Joti\pplic"ble Not ARplicable u u N(lt"pplicable Supporting Documents (which are attached to this Action Form): [8J Memo/l.etter: Memofrom City Administrator Michelle Wolfe D Resolution (No. ) D Ordinance (No. ) D EngineeringRecommendation: D Attorney ReCommendation: [8J Other: Resume for Schawn Johnson Financial Implications: The proposed beginning salary is $45,420, which is in accordance with the approved 2004 compensation plan. AdministratorlStaff Cdmments: See attached niemorandum. Page 1 of2 '. ~ ~HILLS e MEMORANDUM DATE: July 12,2004 TO: Mayor and City Council }'ROM: Michelle Wolfe, City Administrator ~'-~ SUBJECT: Appointment of Schawn Johnson as Assistant to the City Administrator BACKGROUND The position of Assistant City Administrator became vacant when Aaron Parrish resigned April 30, 2004. After reviewing the position duties and needs of the City, the position was changed to "Assistant to the City Administrator" and was advertised through the end of May. Over 50 applications were,received and reviewed by City staff. Six candidates were selected for the first round interviews. (One later dropped out.) The first round of interviews were conducted by City staff including myself, Scott Clark, Murtuza Siddiqui, and Jackie Gritz. There was unanimous . agreement as to a top two candidates for the second round of interviews. Those interviews were conducted on Thursday, July 1. Mayor Aplikowski and Councilmember Rem were part of the interview panel along with me. DISCUSSION The recommended candidate is Mr. Schawn Johnson. Mr. Johnson earned a Masters Degree in Public Administration from Hamline University, He also has a Bachelor's Degree in GovemmentIPolitical Science from St. John's University. He has been employed by the City of Colwnbia Heights since August 1999 as an Administrative Assistant in the Public Works Department. In that capacity he has been involved in budget preparation, review and monitoring of public works expenditures, preparation of grant applications, assisting with the development of the capital improvement program, involvement with the labor-management committee, safety committee, and other special projects as assigned. He also researches and revises older city policies and ordinances, acts as City weed inspector, and was responsible for implementing and monitoring the new GASB 34 regulations for Public Works. In addition, he develops newsletter articles, neighborhood project bulletins, and other public works related publications. Prior to his work in Columbia Heights, Mr. Johnson also worked for the City of New Hope Public Works Department. There he was the City's ICMA Performance Measurement Coordinator, managed the safety training program, maintained and coordinated OSHA docwnentation and safety records, worked on various ordinances and procedures, and developed . and maintained various data bases. . . - Page 2 of2 Mr. Johnson also workcd for TCF National Bank and in the St John's University Grounds department (for four years, where he was promoted to supervisory roles,) Mr. Johnson has bcen involved in several volunteer/community activities, Mr. Johnson has.indicated a strong ongoing interest in the position with the City of Arden Hills. Upon receiving the formal job offer he will need to provide 30-days written notice to his current cmployer. Reference checks are underway and should be completed prior to the Council taking final action at the July 12 meeting. RECOMMENDATION Approve the appointment of Schawn Johnson as Assistant to the City Administrator for the City of Arden Hills, with a start date to be determined and beginning at Step 2 of the approved 2004 Compensation Plan. \\EarthlAdminlHuman ResourceslCLASSfHCATJONSlFinance Direcfor\2004\1-06-04 Memo to Council RE Appointment.doc May 21,2004 RECEiVED MAY 2 ii 2004 CITY OF ARDEN HILLS City of Arden Hills 1245 W. Highway 96 Arden Hills, MN 55112 Attn: Michelle Wolfe, City Administrator Assistant to the City Administrator Job Search To Michelle Wolfe: Enclosed, please find my application and resume for the Arden Hills Assistant to the City Administrator position. 1 believe that you will find my goals and educational background are similar to the skills needed for the aforementioned position, I feel that I can offer the City of Arden Hills the necessary management, financial, leadership, analytical, political, and computer skills needed to bc considered a viable candidate for this position. I graduated from St. John's University with a bachelor's degree in political science. In 2000, I completed my Masters degree in public administration at Hamline University, My skills, knowledge, and abilities include: communicating effectively in both verbal and written forms, working effectively with staff members in a creative and resourceful manner, and looking at problems and issues as a challenge waiting to be resolved. I am always trying to expand my knowledge and skills in other areas of expertise. Also, I am willing to put in the time and effort needed to complete the task at hand. I consider all of these skills essential for an individual pursuing a career in local government. I look forward to the opportunity to meet with you and discuss this position and my qualifications further. The opportunity to work for the City of Arden Hills would be a rewarding experience and allow me the opportunity to advance my career in the public sector. I hope that you will find my qualifications lip to your standards of excellence and look forward to hearing from you in the near future. Sincerely, ~~ Schawn p, J son 18610 Queen St NW Elk River, MN 55330 Phone: 763-274-0183 . . ~ ! . . . SCHA WN PHILLIP JOHNSON 945106TH Lane NW #71 Coon Rapids, MN 55433 Home (763) 862-6926 Work (763) 706-3706 Obiective *Obtain an upper level administrative position within the public sector that utilizes my talents, knowledge and work skills to their fullest potential. Education -Masters Degree-Public Administration *Hamline University (May 2000) *GPA 3.6 Overall -Bachelor of Arts *St John's University (May 1996) *Major-Political Science/Government *GPA 3.1 Ovcrall (3.7 Major) Accomvlishments *Association of Public Management Professionals Board Member (Formerly MAUMA) *2004 MCMA Confcrencc Participant *2003 Membcr of the City of Coon Rapids Charter Commission *2000 Folkman Award Nominee-Hamline Graduate School *St John's University Alliss Scholarship Award Wilmer Emvlovment Historv City of Columbia Heigbts Public Works Departmeut (August 1999-Present) . Assist Public Works Director with researching and completing City Council related resolutions, letters, and projects; . Responsible for preparing and monitoring the Public Works Department yearly budget; . Assist Public Works Director with researching and addressing labor management issues; . Responsible for researching and revising older city policies and ordinanccs; . Assist the Public Works Superintendent with yearly planning and preparation for capital equipment purchases and scheduled improvement projects; · Assist Public Works Director and Supcrintendent with creating and implementing the City's 10 year capital improvement plan and various cconomic development projects; . Responsible for directing and supervising the Public Works Departments bi-weekly payroll system, monthly financial reports, accounts payable and receivable, city shop inventory, and building -custodial maintenance issues; . Appointed weed inspector for the City of Columbia Heights; . Responsible for researching and completing federal, state, and private grant proposals relating to the Public Works Department; . Responsible for implementing and monitoring the new GASB 34 regulations for Public Works; . Assist staff members with creating city newsletters, neighborhood project bulletins, and other public works related publications; . Coordinate the Public Works Department safety and labor management committees; . Responsible for reviewing, revising, and implementing city related ordinances, variances, franchise agreements, and policies, City of New Hope Public Works Department (June 1998-August 1999) . City of New Hope's lCMA Performance Measurement Coordinator; . Responsible for managing the City's safety training program; . Coordinate and maintain OSHA documentation and safety records; . Responsible for revising Public Works related ordinances and procedures; . Assist the Public Works Director with City Council related projects, correspondences, and work session items; . Responsible for creating and updating the Public Works Department databases, neighborhood project bulletins, and weekly staff minutes; TCF National Bank (January 1997-May 1998) . A TM balancer and teller; . A TM transaction researcher; . A TM customer dispute researcher; St. John's University Grounds Department, Collegeville, MN (1992-1996) . Responsible for twenty-two student workers; . Student training-safety and field maintenance; . Financial book keeping and payroll; . Promoted yearly to supervisory roles; Communitv Activities . Spring Lake Park Youth Hockcy Coach . Mankato Youth Hockey Coach . United Way FundRaiser Volunteer . Church Usher Persona/Interests *Family, sports, computers, politics, and history \ e . . Silseth, Pang .m: t: To: ~ 07-19-04.doc (87 KB) Silseth, Pang Thursday, July 15, 2004 10:24 AM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell); Pioneer Press (Emily Topinka); Ramsey Co. Sherriff's; Startribune Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651,634,5137 Website: www.cLarden-hills.mn.us . . 1