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HomeMy WebLinkAboutCCP 02-09-2004 ~ ~HILLS Arden Hills City Council REGULAR MEETING Monday February 9, 2004 Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden HiUs, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.ns City Vision A strong community that values our unique environment, OUT fiscal soundness, and our tradition as a desirable ci in which to live, work, and la . Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APROV AL OF MINUTES A. January 20, 2004 Work Sessiou B. Jannary 26, 2004 Council Meeting 3. CONSENT CALENDAR A. Claims and Payroll B. Approve Job Descriptions: Assistant Administrator and Community Development Director C. Mileage Reimbursement Rate 4. PUBLIC INQIDRIESIINFORMATIONAL A. Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Public Inquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a briefsununary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their counnents to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. Arden Hills City Council Agenda February 9, 2004 Page 2 5. PUBLIC HEARINGS A. Lake Josephine Watermain Easement Vacation i. Public Hearing for the Watermain Easement Vacation ii. Authorize Execution of Easement Documents with the Lake Josephine Hills Homeowners Association. Thomas J. Moore & Greg Brown 6. COMMUNITY DEVELOPMENT Aaron Parrish 7. OPERATIONS & MAINTENANCE Thomas Moore 8. FINANCE Murtuza Siddiqui 9. ADMINISTRATION Michelle Wolfe A. Resolution No. 04-26: Appointing Assessment Policy Task Force B. Charitable Gambling Issues 1. Premises Permit Approvals 2. Ordianance 348: Amending the Trade Area Spending Requirement for Charitable Gambling. CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Grant C. Councilmember Rem D. Councilmember Larson E. Mayor Aplikowski ADJOURN REGULAR MEETING Reconvene: Work Session - TCAAP: Centex Homes Presentation . . . ~ ~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA COUNCIL WORK SESSION TUESDAY JANUARY 20, 2004, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 1. Call To Order Mayor Aplikowski callcd the meeting to order at 4:50 p,m, Present: Counci]members David Grant, Brenda Holden, Gregg Larson and Lois Rem (anticipated arrival at 5:00 p,m. notedfor Councilmember Rem), Staff present: Administrator, Michelle Wolfe; Director of Community Deve]opment/Assistant Administrator, Aaron Parrish; Operations & Maintenance Dircctor, Thomas ]. Moore; Deputy C]erk/Human Resources Director, Cynthia Young; Planner, Peter Hellegers and Finance Director, Murtuza Siddiqui. Mayor Aplikowski introduced newly appointed Finance Director Murtuza Siddiqui. 2. Ramsev County Sheriff's Presentation Ramsey County Sheriff Bob Fletcher presented an overview of the services Ramsey County Sheriff's Department provides to the residents of Arden Hills which included a training unit, canine unit, water & county parks patrol. He introduced several members of the department. He noted that the 2005 contract proposal is less than 2004 mainly due to the transfer of deputies from the jail unit to the "street patro]" in less time than past practice, He also said he anticipates a long term reduction in salary costs which may offset some costs to all seven contract cities. Undersheriff George Altendorfer continued the Ramsey County presentation of several other services the Sheriff's Department provides Arden Hills as a contract member city. He noted the personnel as 5.4] patrol deputies, a Mounds View High Schoo] Resource Officer, and a percentage of other services totaling 7.60 officers assigned to Arden Hills. Lt. Joe Paget explained services the Ramsey County Sheriff's Department provides including as Volunteer Program, Crime Prevention Services, Community Oriented Policing, Community Affairs Officers, Neighborhood Watch and Business Watch Program, Premise Survey Program, Burg]ary Follow.up Program, Problem Property Projccts, Crime Free Multi-Housing Program, Knox Lock Box Plan, Identity Theft \\Earth\Admin \Council\Minules\ W orksession \2004\0]. 20-04,doc ARDEN HILLS CITY COUNCIL WORKSESSION JANUARY 20, 2004 2 Protection Plan, Theft from Automobile Education Program, Community Education, . Explorers, Triad and Chaplaincy Corps, Civil Defense Corps and the Traffic Program. Sheriff J<'letcher closed by noting the new Ramsey County Patrol Station, located in Arden Hills would be operational in December of 2004, further explaining the increased response time as a result. 2.B TCAAP Mr. Parrish said the TCAAP Development Team was at the meeting to present several development examples of Twin Cities Metropolitan multi-use projects; environmental update for the TCAAP site; and, discussion of the TCAAP Vision Statement and Goals. Colin Barr, Ryan Companies presented several multi-use commercial and residential developments Ryan Companies had initiatcd in the Twin City Metro area. Matt Anfang, Centex stated he did not have specific examples of TCAAP site specific development to present at this time. However, he offered to show the Council Centex metro area projects at any time. John Hink, Rehbein Companies explained all of the components concerned with particular contamination on the TCAAP site were rolled into a risk assessment baseline, . stating the information would then be used as a tool in the land planning process. Dave Hammernick, United States Army National Guard introduced Staff Sergeant Sara Partlow. Sara Partlow, Training Coordinator for Arden Hills Army Training Site (A HATS) stated her primary function is that she is the responsible authority for who enters and leaves the TCAAP site. Mr. Parrish requested thc Council review the most recent version of the TCAAP Vision Statement and Goals. Thc Council reviewed the two versions of the document and made several additional amendments. The consensus of the Council was direct Staff to bring the revised version to the January 26, 2004 Council meeting, consent agenda. 2.C Gatewav Sil!nal!e Mr. Hellegers responded to Council's request to providc additional gateway signage information by presenting several pictures of different styles of monument signs taken from surrounding communities. . . . . ARDEN HILLS CITY COUNCIL WORKSESSION JANUARY 20, 2004 3 The Council discussed signage height and design standards, and directed Staff to have the Parks, Trails and Recreation Committee and Planning Commission discuss the Gateway Signage project at a joint meeting in July, 2004. Council further indicated that staff could proceed with the Ne]son easement at its next regular meeting, contingent upon a height restriction of 4'-6' on the Gateway Signage easement. 2.C Emplovee Reeo2nition Pro2ram Ms. Young presented the Employee Recognition Program, which the Employee Recognition Committee drafted in 2003. The Council and Staff discussed options for recognition, directing staff to provide them with copies of the "Hills Happenings" and also to develop specific criteria for money or time saving ideas. Ibe Council directed the ERC bring forth a revised draft of the program at the February Work Session. 2.E 2004 Retreat Ms. Wolfe presented a draft of the 2003 accomplishments and 2004 goals as a too] to assist in the preparation for the 2004 Retreat. 2.:F Human Ri2hts Committee Mayor Aplikowski said she received a call from Shisheila Shaw requesting Arden Hills revive its Human Rights Committee (HRC) and become more active concerning the issues occurring at Mounds View High School. She noted the school would take the initiative to address the issues, but asked if the City would offer support. Ms. Wolfe said she had also had dialogue with Mounds View High School Principal Julie Wikelius and Shoreview Manager Terry Schwerm. The discussion revolved around cities taking a more active roll by joining other cities that are active when dealing with human rights issues. She noted that Ms. Wikelius said she wanted a venue to articulate the [human rights] efforts with the broader community. Councilmember Rem noted her support for Arden Hills more active participation by reviving its Human Rights Committee as a compliment to surrounding cities who have active Human Rights Committee's when issues come forth. After Council discussion, it was the consensus to continue gathering information, including attendance at some upcoming meetings. The Council is not yet ready to reestablish the Human Rights Commission at this time. ARDEN HILLS CITY COUNCIL WORKSESSION JANUARY 20, 2004 COUNCIL COMMENTS: Councilmember Rem asked if Craig Wilson could be contacted regarding his service on the Cable Commission and she also said she would continue to serve on the TCAAP RAB. Councilmember Holden reported that she was hearing conflicting reports concerning the extension of Cleveland A venue and County Road D. Staff responded that they are rcsponding to the news article with a written clarification. She reported that North Heights Church met with residents regarding proposed amendments to the PUD; and, asked about the Big Ten tobacco sale violation; and lastly, she asked if staff had rescarched installation of round-abouts. Councilmember Grant said Snelling A venue looked noticeably attractive since the removal of brush and buckthorn and requested residents may remove the downed trees in an effort to clean up the site; requested auto and identity theft brochures be available at City Hall; asked staff to turn on its "out of office" assistant when not at City Hall; noted the TCAAP process seemed to have slowed down and asked Staff to consider the risk exposure. Councilmember Larson noted a Fire Board meeting on Wednesday morning, January 2],2004. Mayor Aplikowski: none. The meeting adjourned at 10:20 p.m. Respectfully submitted, Cynthia Young - Deputy Clerk/Human Resources Director. Beverly Aplikowski, MAYOR Michellc Wolfe, ADMINISTRATOR 4 . . . t . . . ~ ~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 26, 2004, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE INTRODUCTION OF FINANCE DIRECTOR: MURTUZA SIDDIQUI Mayor Aplikowksi introduced Murtuza Siddiqui as the new Finance Director and welcomed him to the City. CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Councilnieetitig at 7:03 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda Holden; Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Michelle Wolfe; Director of Community Development/Assistant City Administrator, Aaron Parrish; City Attorney, Jerry Filla; Operations and Maintenance Director, Thomas Moore; City Engineer, Greg Brown; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the revised meeting agenda. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. January 12, 2004 Council Meeting Councilmember Grant requested the following changes: None. Councilmember Larson requested the following changes: Page 7, last paragraph should read: "Councilmember Larson asked if the actions of one person would make it necessary to re- establish the Human Rights Commission." 01 ')t:.. f\A\\..",rth\ A rl,..,.......,\r',.,.,......"i1\1\..r;..."t"""'\P""m,l"n-\,()III\\Ol _ lh_rVI ..-In,.,. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26, 2004 ~ 2 Councilmember Holden requested the following changes: None. . Councilmember Rem requested the following changes: Requested under page 3, item j, under the Consent Calendar to note that the City was withdrawing their membership from the I-35W Corridor Coalition. Also under item k, under the Consent agenda, to note that the 2004 Score Grant Agreement was approved. Page 4, item B, second paragraph should read: "Mr. Parrish stated the applicant had expressed concern that a sign not be put up in the future...". Page 7, under Councilmember Holden's comments, change County Road E2 to County Road E. Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: None. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve the January 12, 2004 City Council Meeting Minutes as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Resolution No. 04-20: Authorizing Preparation of Plans and Specifications for County Road E Pedestrian Improvements . c. Resolution No. 04-21: Adopting a Vision Statement and Goals for Reuse of the Arsenal d. Approval of Nelson Easement Document MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INOUlRIES/INFORMATIONAL A. Representative Char Samuelson Representative Samuelson updated Council on what she wanted to accomplish during the upcoming Legislative session, including ways to reduce the cost of health care, best practices, and transportation. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26, 2004 3 5. PUBLIC HEARINGS A. 2004 PMP: Improvement of Edgewater Neil!hborhood Streets Mayor Aplikowski opened the public hearing at 7: I 0 p.m. Mr. Brown summarized for the Council and residents the proposed 2004 Pavement Management Program improvement of the Edgewater neighborhood streets. He further summarized the general Pavement Management Program philosophy, the Edgewater neighborhood issues, identified improvements, project process and timeline, and the construction proeess. Councilmember Grant asked for clarification regarding the resident's portion of the project cost Mr. Brown replied the road construction portion would be approximately $600,000, which half was paid by the City, so the actual assessment cost would be approximately $300,000. Councilmember Grant asked how much landscaping would need to be removed for this project Mr. Brown replied there would be some clearing and staff would work with the residents to keep the areas that were most significant with trees. He stated the vegetation would be reestablished when the project was completed. Couucilmember Grant asked if the cul-de-sac on Lake Lane that went into Ingerson Park could accommodate parking. Mr. Moore statcd they had not looked at this option, but he did not believe additional parking was needed at this end of the park. He also noted, they had promised the residents that there would not be any significant changes to the park. Councilmember Holden asked why the cul-de-sac on Lake Lane was a 60' diameter. Mr. Moore replied this would accommodate the City trucks and equipment and a 60' diameter was appropriate for this type of equipment Mayor Aplikowski opened the public hearing at 7:41 p.m. Cindy Michalak, 1203 Edgewater, stated she was glad the City was allowing parking on Lake Lane. She asked how far the cul-de-sac bulb was from the back road. She stated they used the driveway for access to her property. Mr. Moore replied it was a couple of hundred feet and it would not block her access. Ms. Michalak asked whom staff was planning to contact regarding the pond area and when such contact would be made. Mr. Brown stated he wanted feedback tonight with the intent to have a revised drawing mailed out, as well as, possibly having one more neighborhood meeting, which would concentrate on the pond and cul-de-sac. He stated he hoped to have this done within the next month. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26, 2004 4 . Ms. Michalak stated the right of way was very important to her. She asked ifthere would be any need to take any of her property. Mr. Brown stated her property should be okay, but there were properties where the road was not correctly aligned and in those cases, they would work with the City Attorney to obtain the appropriate right-of-ways. Steve Petry, 1146 Edgewater, asked about the watershed area and if anything had to be done or if it could be left as it was. Mr. Brown replied that as it currently was, the watershed did not store the appropriate amount of water and the City wanted to improve its capacity. Mr. Petry stated he was on a comer lot and when he looked at the City's assessment policy, it appeared he would be assessed for 134 feet of frontage. He asked if this assessment policy applied to him considering he lived on a comer lot. Mayor Aplikowski replied it did apply to him. Mr. Moore noted he had the right to appeal any decision and staff would look at each appeal individually, but the current assessment policy would be applied. Mr. Petry asked if the assessments were spread out over 20 years. Mr. Parrish replied the last assessment the City did was for 10 years with interest.. Gordy Dean, 3233 Shoreline Lane, stated the proposed construction did not go all of the way to . the park and asked if he would be assessed all of the way to the park. Mr. Moore replied this would be a special case and he would have the right to bring it to Council, but they would start by assessing full frontage because he was benefiting by the access to the park. Mr. Dean stated he had worked with Mr. Landwer and he was very good to work with. Dave Munson, 1175 Edgewater, stated it appeared he would lose four feet of his driveway, which would make the driveway unusable for parking. He also noted the garage on the north end did not exist and the homes were set back farther than indicated. He asked the Council to look at the parking issues in driveways such as his. Mr. Brown stated this was an instance where the road was not properly lined up with the right-of-way and they would be working with the residents regarding this. He stated they hoped to keep the road where it was, but they would need to talk to those residents. He stated their intent was to keep things as they were today. Mayor Aplikowski asked if the Council would see a revised plan on this as these issues were worked out. Mr. Moore replied Council would see a revised plan. Mayor Aplikowski closed the public hearing at 8:00 p.m. Councilmember Holden asked why the City was utilizing Lake Lane for City access to Ingerson Park. Mr. Moore replied the only way staff could maintain the lower level of the park was to . come in through the back way since it was impossible to get back up to the upper level with the equipment due to the steep terrain. . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26, 2004 5 Councilmember Larson asked what some of the pros and cons were about using concrete for the alleyways. Mr. Moore replied concrete was a more durable material and it had a longer life than bituminous. He stated the area would last a lot longer and while it was more expensive, it was worth the extra cost. Mayor ApIikowski asked if there was a lake association or public access to the lake. Mr. Moore replied there was not a lake association or public access, Mr. Munson asked who owned the access. Mr. Filla replied it was owned either by the residents to the north or to the south, but it was not a publicly dedicated access that the City owned. Conncilmembcr Holden requested the first whereas clause of the Resolution is changed to read the ",., 10th day of November, 2003.. ," MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Resolution No, 04-22: Ordering Improvement and Preparation of Plans 2004 Pavement Management Program (PMP) for Edgewater Neighborhood, The motion camed unanimously (5-0). 6. COMMUNITY DEVELOPMENT A. TCMP: Local Project Team Mr. Parrish stated the City had identified a number of potential project consultants to assist staff as they consider acquiring portions of the TCAAP property. Staff was recommending approving the proposals from Ehlers and Associates; URS; and Kennedy and Graven for TCAAP project support in an amount not to exceed the funds available under the current interim development agreement. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the proposals from Ehlers and Associates; URS; and Kennedy and Graven for TCAAP project support in an amount not to exceed the funds available under the current interim development agreement. The motion camed unanimously (5-0), 7. FINANCE None, 8. OPERATIONS & MAINTENANCE . None. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26, 2004 6 . 9. ADMINISTRATION A. Deputy Clerk/Human Resources Director Vacancy Ms. Wolfe stated Ms. Young had resigned as the Deputy Clerk/Human Resources Director. She stated Council had discussed at a work session revisions to the job description and a restructuring of staff responsibilities. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to direct staff to promote Aaron Parrish to the Assistant City Administrator position and to recruit for a new Community Development Director. The motion carried unanimously (5-0). B. City Hall: HV AC and Mold Remediation Mr. Parrish stated there were still issues with the HV AC system and mold in City Hall. He noted these problems needed immediate attention and staff hoped to receive costs from insurance policies and arbitration with the contractor. He stated staff was requesting that the Council authorize the City Administrator to obtain quotes to fix both of these problems. In addition, if the quotes were less than $50,000, staff would further request that the Mayor be authorized to execute the contracts. He noted while this was a departure from the normal procedure, staff felt . that resolving these issues in an expeditious manner is in the best interest ofthe City. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to direct the City Administrator to obtain estimates for HV AC repairs and for mold remediation. If estimates for the HV AC repairs are less than $50,000, to authorize the Mayor to execute the appropriate contract. If the mold remediation estimates are less than $50,000, to authorize the Mayor to execute the appropriate contract. The motion carried unanimously (5-0). CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Holden - None. Councilmember Grant - None. Councilmember Rem - Stated the Northwest Youth and Family Services would be having their banquet on Thursday, February 5 at the Mounds View Community Center. . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26, 2004 7 Councilmember Larson - Stated at the last meeting, he had talked about roundabouts and had raised that option as a possible design for County Road D and Lake Johanna Boulevard. He asked if the Council had any interest in pursing this any further. He asked if the Council wanted the engineer to contact Ramsey County to obtain their opinion regarding roundabouts. Councilmember Holden stated she would need more information about roundabouts before she could make this type of a decision. The Council requested staff obtain further information regarding roundabouts from Ramsey County as well as other sources. Mayor Aplikowski - Thm1ked Ms. Young for her two years of service to the City. She wished her good luck in her new life. She reminded everyone that the Ramsey County League of Local Governments was having its session this Thursday at 7:00 p.m. down at the League of Minnesota Cities Building. Ms. Wolfe stated the agenda had indicated there would be a closed executive session following the regular meeting. She noted she did not have all of the information at this time and requested the closed executive session be postponed to a future meeting. . Mayor Aplikowski adjourned the regular City Council M meeting at 8 :58 p.m. . Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, February 9, 2004 at 7:00 p,m, in the Arden Hills Council Chambers. . ~ ~~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actuat Amount: Final Action Needed By: 3.A. Februarv 9. 2004 M urtuza Siddiqui "YV)5 Finance Council Action Request: Consent Agenda Item Staff Recommendation: Approve Payroll #3 - Paid January 30, 2004 Claims Advisory Commission Action: o Planning o PTRC Date Date . Supporting Documents: o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: [g] Other: Financial Implications: Payroll #3 - Total Payroll Cost $50,465.14 Claims -$99,469.52 ei\.dministrator/Staff Comments: Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/09/04 COUNCIL MEETING PAGE I OF3 . CLAIMS PAID SINCE LAST COUNCIL MEETING (01/26/041 ">H~,,::' ... ......... . ".:.::,:,,:::.:.:::<:>>>>>><<:::1:': :^~I~iN~:': :::.:::.:::.. 24587 01/27/04 MN GFOA 40,00 Membershin Fee-M. SiddiClui 24588 01/27/04 Kenneth GaTilmell 223,64 Reimb-Dipital External Hard Drive-Cable 24589 01/27/04 ICMARetirement Trust-457 1,196.16 Second Januarv Pavroll 24590 01/27/04 Sam's Club 131.67 Citv HalllPark & Rec-SuooHes 24591 01/27/04 Affinitv Plus Federal Credit Union 2,988.87 Third Januarv Payroll 24592 OJ /27/04 Cartridge Care 664.19 Printer MaintlCleaninp-Citv Hall 24593 01127/04 Josephine Hills Association 4,125.00 Easement Purchase-2003 PMP Proiect 24594 02/04/04 Acclaim Benefits 416.66 Davcare Reimbursement 1/30/04 24595 02/04/04 Central Pension Fund 1,228.80 ruOE Pension-Januarv 24596 02/04/04 Construction Bulletin 273.00 Ads-Bids-Booster Station 24597 02/04/04 Fortis Benefits 357.14 Lon!! Tenn Disability 24598 02104/04 leMA Retirement Trust-457 865.00 Third Januarv Pawoll Subtotal - Paid Claims 12,510.13 . Paid Claims From Above - 12,510.13 Add Unpaid Claims, Page 3- 86.959.39 Total Accounts Payable Claims for Council Approval, 02/09/04. 99,469.52 Note: Checks for unpaid claims totaling $317,163.98 were mailed January 27.2004 after approval at the January 26, 2004 Council Meeting. They were check numbeJS 24537-24586. *Exp. Related to TeAAP Project. ....)/"....,....""yaI>loIdaimol . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/09/04 COUNCIL MEETING PAGE20F3 UNPAID CLAIMS REGISTER: ""CK,'~: :1 :~~:!M;i:~t ~*~oti::: ':':':':':':"":<<<<<:<<<'<Chli\(@Nt'l<rni\i;j,jmi:~:::'.. 24599 02110104 Accurate Press, Ine 1,640.64 Printin1! Services 24600 02110/04 American Fire & Safety 555.16 Insncction & Rechan!e-Fire Extinguishers 24601 0211 0/04 Aramark Uniform Service 35.26 Rug Cleaning-CH 24602 02/10104 Arden Hills Tire & Service 622.28 New TireslParts & Labor#106 24603 02110104 Deisswenger's How-To Store 16.16 Gloves 24604 02110/04 BFI of MN, me 318.59 Waste Removal-Feb 24605 02/10/04 Biffs, me 212.73 Portable Toilets-Ice Rinks 24606 02110104 Bover Ford Trucks, Ine 188.82 Parts #106 &#107 24607 02110104 Chanticlear Pizza 65.56 Worksession-Pizza 24608 02110/04 Commercial Saw 82.24 Band Saw Blades 24609 02110/04 Corporate Express 635A3 Office SUDnlies 24610 02110/04 Coverall of the Twin Cities 1,238,60 CH-Cleaning Service 24611 02/10104 Davies Water Eauinment Co. 71.11 pve Hose ~12 02/10/04 Dent of Administration 1,797.71 Centrex Phone Service 24613 02110104 Do-4-U 15.98 Staff Badt!es 24614 02/] 0/04 DVS Renewal 58,00 Vehicle Registration 24615 02110/04 FastSilms 8434 Staff Name Plates-Parrish/Siddiqui 24616 02110/04 Frattallone's Hardware 56.79 Shop Supplies 24617 02/10/04 Gopher State One-Call 35.65 December Service 24618 02/10/04 Graint!er, Ine 2,934,33 Drill Press/Retrieval & Fall Protection/Sunolies 24619 02/10104 H&L Mesabi 1,384.50 Curb Runner/Edl!:e!Plow Blades 24620 02/1 0104 Har Mar Lock & Service Center 94.50 Reoair Door Lock-CH 24621 0211 0/04 Hvdro Metering Technology 2,213.36 Water Meters 24622 02110104 Inp;redients 100.00 CC Retreat 24623 02110/04 I.U.Q.E.LocaI49 24Q,OO Union Dues-Februarv 24624 02110104 Johnson Controls 4,646,00 HV AC Service Agreement 2004/Boiler Service 24625 02/10/04 Kath Auto Parts 308.30 Shon Sunn!ies 24626 02/10/04 Kinko's 46,46 Laminating & Mounting-Admin 24627 02/] 0104 lakes Countrv Service Coonerative 250.00 2004 Membership Fee 24628 02/1 0104 Lillie Suburban Newspaoers 150.13 LeRal Notices 24629 02/10104 M.M. Condon & Assoc 2,970.00 Professional Services-CC Retreat Subtotal - Unoaid Claims - Pal!:e 2 23.068.63 CITY OF ARDEN HILLS ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 02/09/04 COUNCIL MEETING PAGE3QF3 . UNPAID CLAIMS REGISTER: "''fi1Mi''.T'CK:Jy..n', :::-:A~rQ(jNt::" 24630 02110/04 MCFOA 35.00 2004 Membershin Fee 24631 0211 0104 Metro"olitan Area Mo-rnt Association 68.00 MAlvIA Luncheon/Dues 24632 0211 0/04 Minnesota NAHRO 35.00 l..egislative Seminar-Wolfe 24633 02/1 0/04 Miracle Recreation EnUln Co. 259.62 Rentace Damaged Mirror 24634 02110/04 MN Counties Insurance Trust ]2500 2004 Assoc Member Dues 24635 0211 0/04 MN Utilit" Contractors Assn 300.00 2004 MN Gvt Dues 24636 02/10104 National Fluid Safet\f 278.50 2004 OSHA. Manual 24637 02110/04 NCPERS Groun Life 60.00 PERA Life-Feb 24638 02110/04 NcxtcI Communications 992.33 Cellular Phone Service 24639 02/10/04 Office Denot 101.30 Office Sunolies 24640 0211 0/04 Pace Analvtical 22.00 RCPWF-Water Testinn 24641 02110/04 Pioneer Press 99.58 DaiIv Newsnat')er-l vr Subscrintion 24642 0211 0/04 nuick Silver l3.45 DeJiverv Service 24643 02110/04 Ramsev County 60,202.44 Dee Law Enforcement 24644 0211 0/04 Schindler Elevator Corn 18032 Elevator Service Call-CH 24645 02/10/04 Timesaver Off Site Secretarial 249.83 Recordinp Secretarv 24646 02/10/04 TKDA 214.60 Leak Location-Arden View Dr 24647 02/10/04 Triarco Arts & Crafts 2.66 Sunnlies 24648 02/1 0/04 United Rentals 207.68 Trench Box Sunnlies 24649 02110/04 Universitv of MinnesoUL 168.00 Municinals Winter Workshon 24650 02110/04 West Weld 208.85 Shan Sunnlies 24651 02/1 0/04 Zee Medical Service 66.60 First Aid Sunnlies~CH I I Subtotal, Page 3 of 3 63,890.76 Subtotal, Pane 2 of 3 23,068.63 I Total Unpaid Claims 86,959.391 . ....tyI_!"yo!>I"'<laim>1 . . a a a a $. a a a a N " " " :.N- ~ :.'&J. ~ ;.~. ~ a a ~ ::::ti. a ~ a " vi 00 * ~ a N .0 .s .0 . :.:.:e ,S '" ::::1 ~ ~ ~ ~ .S .S S u l ~ ~ l! ~ ~ (I jj ~ ~ J . . . 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OJ ~ is ~ t- t- O .~ ~ ~ ~ ~ ~ 00 o. :;; ::: .:1 N N r:' N N M N '" ~ ~ ~ ~ ~ ~ ~ ~ )~ 0 SO s s s s s s s s s . t , . ~ ~~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: Request of City Council Action $0.00 $0.00 Februarv 9. 2004 Council Action Request: Approval of the job descriptions for the positions of Assistant City Administrator and Community Development Director; Appointment of Aaron Parrish to Assistant City Administrator at existing compensation rate for Community Development Director/Assistant City Administrator; aild authorize staff to proceed with recruitment of Community Development Director at the same compensation rate as the Finance Director position. Staff Recommendation: Approval as Consent Item. Advisory Commission Action: e D Planning D PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied Supporting Documents: [gJ Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: [gJ Other: Job descriptions for Assistant City Administrator and Community Development Director Financial Implications: _ Administrator/Staff Comments: ~ ~HILLS MEMORANDUM DATE: Agenda Item 3.B. February 3, 2004 TO: Honorable Mayor and City Council FROM: Michelle Wolfe, City Administrator SUBJECT: Approval of Job Descriptions for the Positions of Assistant City Administrator and Connnunity Development Director BACKGROUND , . With the resignation of Deputy City ClerklHR Director Cynthia Young, staff and City Council were able to consider some changes to the organization. At the January 26, 2004 City Council "~~~:~t?~~ra~~~:~~~-::~!~~~~~~fd~~~~::;;~ot~:~~!~~~~~~~~f;i~:~~~i\Y e Development Director. While draft job descriptions were available at that time, a few final details needed to be comple\e,d. They are now prepared for your review and approval. . . , :DISCUSSION The proposed job description (or the position of Assistant City Administrator (ACA) encompasses a number and variety of duties, which can be summarized in the following categories: . Deputy City Clerk functions (records management, agenda preparation, elections) . Human Resources . Management and S\l.Peryi~()n of Support Services · Communications/C[lbh:.;rV . InformationTeehnology;;. . Assistant Administrator, "second-in-charge" Of these duties, the first three :were a part of the existing job description for the position of Deputy City Clerk/Human Resources Director. The last three were part of the existing job description for the position of Community Development Director/Assistant City Administrator. With this change, it is proposed that the position be placed in the 2004 Compensation Plan in the pay grade that currently consists of the Community Development Director position. e . . . Memo City Council Committees & Appointments 2 The proposed job description for the' position of Community Development Director is similar to thc cxistingjob description for the position; however, most ifnot all non-Community Development issues have been'transferred to the ACA position. Since several duties and responsibilities have been removed from the job description, the position is recommended for a slightly lower pay grade than in the past (now recommended to be in the same pay grade as the Finance Director position.) RECOMMENDED ACTION Approve the job descriptions for the positions of Assistant City Administrator and Community Development Director, effective February 9,2004. The position of Assistant City Administrator will be placed into the 2004 Compensation Plan at the same pay range as the existing Community Development Dirl"ctor position. The Community Development Director position will be placed in the same pay grade as the Finance Director position, 'Y;""< .y -~ ( .'1 ~rj> '0" . , ~ 'i ' i \ \ElJrth l1(j~in\lluman ResoiJ.}~;';\CLAssjFlcAtioNS\As.~j.~iant' City AdministratorI02-03-04 Me'mo 'to -co~ncil'~d R1~ia;Jjji~'ati~~~'doc . ,".,."_('. ,_:.~".' i" ) .. ''''0 ',,', City of Arden Hills Job Description . POSITION: DEPARTMENT: REPORTS TO: Community Development Director Community Development City Administrator SUMMARY Provides assistance to the City Administrator in the administration of City services and operations and other Department Directors to assure compliance with the City's policies, goals, and programs. Manages and directs all the activities of Planning, Building Inspections, Code Enforcement, and Community and Economic Development. ESSENTIAL FUNCTIONS OF THE POSITION Supervises, plans and organizes activities of the Planning, Inspections, and Code Enforcement. Supervises and assists the City Planner in developing and implementing land use plans, . regulations and policies. Supervises and assists the Building Official and Code Enforcement Officer to ensure positive and effective enforcement of City plans, policies and ordinances. Oversees all aspects of Economic Development and redevelopment projects. Oversees and coordinates economic development activities marketing properties and providing technical and administrative assistance to promote development and redevelopment. Monitors developer compliance with Council directives and development contracts. Performs a variety of special assignments and projects for the City Administrator and City Council. Conducts research and prepares reports and recommendations on issues and projects as assigned. Gathers, interprets and prepares data for studies, reports and recommendations. . . . . Provides technical assistance to City departments on projects and activities as directed by the City Administrator. Attends all City Council meetings and Commission meetings as required. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Directly supervises the positions of the Building Official, Building Inspector and Planner. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work; evaluating performance; and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend recruiting and hiring, recommend rewarding and disciplining employees, recommend promoting, demoting, suspending and discharging of employees. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in Planning, Public Administration, Business, Management or related field. Master's Degree preferred. Minimum of 2 - 5 years progressively responsible experience in local government. Some supervisory experience required. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions, policies, regulations, ordinances, codes, contracts, and procedure manuals. Ability to prepare reports and correspondence. Excellent word, grammar, punctuation and vocabulary. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected officials, other government agencies, and the general public. Ability to establish and maintain effective working relationships with other employees and the general public. MATHEMATICAL SKillS . Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios, and percentages. Ability to prepare a department budget. OTHER KNOWLEDGE, SKillS, AND ABILITIES Considerable skill in using computer programs including Word, Excel, and Access. Ability to operate various types of office equipment. Knowledge of clerical and office procedures. Knowledge of local government functions and practices. Ability to maintain confidentiality. Ability to organize work and develop goals, policies, plans and procedures related to office management. Ability to organize and prioritize work. CERTIFICATES, LICENSES AND REGISTRATIONS Minnesota Class D Driver's License PHYSICAL DEMANDS . The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an . employee encounters while performing the essential functions of this job. Reasonable . . . accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. \\Earth\Admin\Human ResQurces\CLASSIFICATIONS\Community Development Director\Job Description 2004.doc City of Arden Hills Job Description . POSITION: DEPARTMENT: REPORTS TO: Assistant City Administrator Administration City Administrator SUMMARY Provides assistance to the City Administrator in the overall administration of City services and operations and other Department Directors to assure compliance with the City's policies, goals, and programs. Supervises and directs the activities of office support specialists and customer service representative. Coordinates human resources, technology, and assumes all statutory duties of City Clerk. In the absence of the City Administrator, responsible for planning, organizing, directing and coordinating all municipal activities, and serves as the chief administrative officer of the City, responsible for th~.properacjministration of all affairs of the City. ESSENTIAL FUNCTIONS Q.f,THEPOSITIONS Assists the City Administrator in managing overall operations. . Assists City Administrator as part of the management team in identification, prioritization and accomplishment of short and long range goals. Performs a variety of speciai assignments and projects for the City Administrator and City Council. Participates in a wide variety of professional personnel functions such as classification, compensation, employee relations, employee benefits, training, and administration of personnel systems and procedures. Administers human resource functions including employee benefits administration, employee communications, worker's compensation administration, labor negotiations and other human resources duties, as assigned. Develops, prepares and communicates personnel policies and procedures in written and verbal formats. Takes corrective action to resolve problems. Coordinates implementation of technology including Cable Television and MIS. Responsible for city communications including the website and serving as the staff liaison to the newsletter committee Coordinates City Council agenda and preparation of City Council agenda packets. . . Keeps a minute book containing all of the City Council proceedings. Responsible for preparation, maintenance, filing. and publication of official records, documents, resolutions, ordinances, and policy and procedures manuals. Administers records retention and management in compliance with state retention and data privacy requirements. Attends City Council and other meetings, as required. Coordinates City licensing in accordance with code and state statutes, including records maintenance, application processing, monitoring and revising fee schedule, and administers charitable gambling procedure. Responsible authority for Data Practices Policy. Administers, plans, prepares, and conducts local. state. and national elections in accordance with statutory requirements. Manages animal control. . Supervises Office Support Specialists and Customer Service Representative I. Performs other duties as apparent or assigned. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in Management. Business, Public Administration or related field. Master's Degree preferred. Minimum of 2 - 5 years progressively responsible experience in local government. Minimum of 2 years supervisory experience; or an equivalent combination of education or experience. SUPERVISORY RESPONSIBILlTES . Directly supervises the positions of the Office Support Specialists and Customer Service Representative I. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work; evaluating performance; and addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend recruiting and hiring; rewarding and disciplining employees, promoting, demoting, suspending and discharging of employees. . LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions, policies, regulations, ordinances, codes, contracts, and procedure manuals. Ability to prepare reports and correspondence. Excellent word, grammar, punctuation and vocabulary. Ability to communicate effectively both orally and in writing with supervisors, City staff, elected officials, and the general public. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions, and decimals. Ability to compute rates, ratios, and percentages. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Considerable skill in using computer programs including Word, Excel, Access, and Outlook. Ability to operate various types of office equipment. Knowledge of clerical and office procedures. Knowledge of local government functions and practices. . Ability to maintain confidentiality. Ability to organize work and develop goals, policies, plans, and procedures related to office management. Ability to organize and prioritize work. CERTIFICATES, LICENSES, AND REGISTRATIONS Minnesota Ciass D Drivers License PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk; reach with hands and arms; and stoop, kneel, crouch or crawl. . . . . The employee must frequently lift and or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . . ~ ~~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 3.e February 9. 2004 Murtuza Siddiqui ""J" Finance Request of City Council Action Council Action Request: Authorize increasing the mileage reimbursement rate to 37.5 cents. Effective January 1, 2004, the Internal Revenue Service increased the mileage reimbursement rate from 36 cents to 37.5 cents. The Council, in the past, has taken action to keep our rate consistent with the IRS rate. Staff Recommendation: Staff recommends that the Council update the City's mileage reimbursement rate to 37.5 cents effective January 1, 2004. Advisory Commission Action: o Planning o PTRC Action: DReviewed Action: DReviewed Date Date DApproved DApproved DDenied DDenied Supporting Documents: o MemolLetter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implicatious: Staff estimates that changing the reimbursement rate would have an annual fiscal impact of $160, based on the number of miles driven in 2003. Administrator/Staff Comments: . The practice from the past has been to modifY our mileage rate based on the rate determined by the IRS, therefore, we are seeking this approval to modifY the reimbursement. > ' ~ " . ~ ~~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 5.A Februarv 9. 2004 Gre2 Brown O&M $4.125.00 February 9. 2004 Council Action Request: Approve staff to execute all necessary documents related to the vacation of the watermain easement and the dedication of the new drainage and utility easement. Staff Recommendation: Approve the execution of attached documents. Advisory Commission Action: D Planning D PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied . Supporting Documents: ~ Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: D Other: Financial Implications: A check in the amount of $4,125 will be issued to the Josephine Hills Association. Funds will be provided by the 2003 PMP account. . Administrator/Staff Comments: Of=: ~ ^~ . . . URS Agenda Item SA MEMORANDUM Thresher Square 700 Third Street South Minneapolis,.MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Nick Landwer/URS Tom Moore/AH 37951-023-8001 Ms. Michelle Wolfel City of Arden Hills Copy: Filc: From: Greg Brown Arden Hills City Engineer Date: Febrnary 3, 2004 Snbject: Vacation of Watermain Easement Pnblic Hearing Josephine Hills Lake Association Backgronnd As a part of the 2003 PMP project, grading, drainage and utility work was performed within the Lake Josephine Hills Association property. The drainage improvements required the dedication of a permanent drainage easement over a part of the association's property. The association property included an existing easement for a city watermain which runs between Fernwood Court and Ingerson Court. Reason for Vacation of Existing Watermain Easement The existing watermain through the association's property is not located within the existing easement for the watermain. As a part of the drafting of the new drainage easement for the improvements included within the association property, the City Engineer recommended revising the description of the new easement to include drainage and utility improvements (therefore including watermain facilities) and to encompass the actual location ofthe watermain. This approach was discussed and agreed to by Ms. Linda Swanson representing the Josephine Hills Lake Association. The existing watermain easement is therefore recommended to be vacated by the city. As a part of the vacation process, the City is required to conduct a public hearing on the matter. Public Hearing The City Engineer will give a short overview and description of the easement to be vacated and the easement to be dedicated. The City Attorney will answer any questions involving legal issues and public process related to the vacation of the easement. Attached are exhibits to assist the council with understanding the area to be vacated and the new easement dedication area. . . . . ' Memorandum February 3,2004 Page 2 Recommendation Pending the results of the Public Hearing, the City Engineer recommends that Council authorize staff to execute all necessary documents related to the vacation of the watermain easement and the dedication of the new drainage and utility easement. 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GRANT OF PERMANENT EASEMENT JOSEPHINE HILLS ASSOCIATION, a Minnesota non-profit corporation ("Grantor") represents that it is the record fee owner of the following described real property ("Property") situated in Ramsey County, Minnesota to wit: Lot 13A, Block 4, Josephine Hills, Ramsey County, Minnesota, Except that part of said Lot 13A described as follows: Commencing at the most northerly corner of Lot 12 of said Block 4; thence northwesterly on a line (if prolonged would intersect the westerly line of said Lot 13A 30 feet southerly of the most northerly corner thereof) for 75 feet to the point of beginning; thence westerly on prolongation of last said line to the westerly line of said Lot 13A; thence northerly on said westerly line 30 feet to the northwest corner thereof; thence easterly on the northerly line of said lot 13A to a point 75 feet westerly of the most northeasterly corner thereof; thence southerly to point of beginning. For valuable consideration, the receipt of which is hereby acknowledged, Grantor conveys to the City of Arden Hills, a Minnesota municipal corporation, its successors and assigns ("City"), a permanent easement for the maintenance, operation, inspection and repair of a storm water drainage basin, a french drain, outlet pipes, a boulder weir and water main over, under and across the following described portions of the Property: Commencing at the westerly corner in the most northerly line of said Lot 13A; thence on an assumed bearing of South 28 degrees 10 minutes 17 seconds West, along the westerly line of said Lot 13A, for 43.42 feet to the actual point of beginning; thence South 71 degrees 12 minutes 43 seconds East for 16.97 feet; thence South 88 degrees 12 minutes 14 seconds East for 44.64 feet; thence North 22 degrees 24 minutes 35 seconds East for 4.32 feet to a point on the boundary of that part of said Lot 13A described above; thence South 75 degrees 17 minutes 19 seconds East along said boundary for 39.84 feet to an angle point in said e . . boundary; thence North 01 degrees 51 minutes 09 seconds East along said boundary for 41.80 feet to the northerly line of said Lot 13A; thence South 83 degrees 22 minutes 47 seconds East, along said northerly line for 41.02 feet; thence South 13 degrees 53 minutes 31 seconds West for 26.25 feet; thence North 78 degrees 12 minutes 03 seconds East for 33.68 feet to the easterly line of said Lot 13A; thence southerly for 15.94 feet along said easterly line on an non-tangential curve concave to the east, radius 50.00 feet and central angle 18 degrees 15 minutes 48 seconds, the chord of said curve bears South 07 degrees 15 minutes 48 seconds West; thence South 78 degrees 12 minutes 03 seconds West for 35.71 feet; thence South 13 degrees 53 minutes 31 seconds West for 5.14 feet; thence South 54 degrees 22 minutes 34 seconds West for 63.67 feet; thence North 66 degrees 14 minutes 09 seconds West for 37.69 feet; thence North 22 degrees 24 minutes 35 seconds East for 12.57 feet; thence North 71 degrees 12 minutes 43 seconds West for 55.78 feet; thence North 88 degrees 12 minutes 14 seconds West for 5.04 feet to said westerly line of said Lot 13A; thence North 28 degrees 10 minutes 17 seconds East along said westerly line for 16.70 feet to the point of beginning ("Easement Area"). The above described Easement Area is illustrated on that certain Easement Area survey entitled "Permanent Drainage and Utility Easement Exhibit for the City of Arden Hills"; prepared by URS, revised January 6, 2004, as well as the drawing entitled "Exhibit of Easements for Josephine Hills Association and the City of Arden Hills" prepared by URS, dated , 2004 and maintained on file with the City and recorded with Ramsey County. Grantor conveys the above-described easements subject to the following conditions and limitations: 1. The City shall hold harmless and defend Grantor for all claims or damages, of whatever kind, arising out of the City's failure to properly maintain, operate, inspect and/or repair the above-described Easement Area and/or the public improvements located therein. 2. This easement shall only permit the City to access the Easement Area to maintain, operate, inspect or repair the storm water drainage basin, the french drain, the outlet pipes, the boulder weir and/or the water main located within the Easement Area to insure that such public improvements are functioning as designed. 3. The easement rights granted hereby do not allow the City to construct improvements within the Easement Area unrelated to the storm water drainage basin, the french drain, the outlet pipes, the boulder weir and the water main. No public trails, roads or pathways shall be constructed within the Easement Area. 2 e . . 4 The easement rights granted hereby do not convey access or use rights to the public at large. 5 It is anticipated that the City maintenance staff will periodically inspect the boulder weir and outlet pipes in the storm water drainage basin, and will remove silt deposits from the storm water drainage basin as such deposits accumulate. The silt deposits will be removed by a truck or other vehicle parked on Ingerson Court and Fernwood Street with an extended "vacuum" hose; or by a long arm type of backhoe commonly used for the removal of such silt deposits. 6 If the City disturbs or damages the Easement Area or any of the public or private improvements located therein as part of its maintenance, operation, inspection and/or repair activities, the City will restore the Easement Area and such improvements to their condition prior to the City's activities at the sole expense of the City. 7. All maintenance and repairs of the storm water drainage basin, the french drain, the outlet pipes, the boulder weir and/or the water main located within the Easement Area shall be at the sole expense of the City. IN WITNESS WHEREOF, Grantor has hereunto set his hand the ,2004. day of JOSEPHINE HILLS ASSOCIATION, a Minnesota non-profit corporation By: Printed Name: Title: STATE OF MINNESOTA ) )ss. COUNTY OF ) The foregoing Grant of Permanent Easement was acknowledged before me this day of , 2004, by . the of Josephine Hills Association, a Minnesota non-profit corporation, on behalf of the corporation. Notary Public This instrument was drafted by: PETERSON, FRAM & BERGMAN, PA (JPF) 50 East Fifth Street, Suite 300 Sl. Paul, MN 55101-1197 651-291-8955 F:\uscrs\JaniceVerry\Arden HillslJoscphinc East\Drainage Easement - 6.doc 3 . ~ ~~HlLLS Agenda Item #: 9.A Council Meeting Date: Februarv 9. 2004 l..:' Prepared By: CYounl!/MWolfe()J\ \1fJI"" Originating Department: Admin Budgeted Amount: $0.00 Actual Amount: $0.00 Final Action Needed By: Februarv 9. 2004 Request of City Council Action Council Action Request: Adopt a resolution appointing the Assessment Policy Task Force, indicating Councilmember David Grant as Council Liaison and Finance Director Murtuza Siddiqui as the Staff Liaison. Staff Recommendation: Approval of Resolution No. 04-26 Advisory Commission Action: D Planning D PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved . DDenied DDenied .~pporting Documents: [8] Memo/Letter: [8] Resolution (No. 04-26) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: D Other: Financial Implications: Administrator/Staff Comments: . ~ ~HILLS MEMORANDUM . DATE: February 3, 2004 Agenda Item 9.A. TO: Honorable Mayor and City Council FROM: Michelle Wolfe, City Administrator SUBJECT: Appointment of Assessment Policy Task Force and Establislunent of First Meeting Date BACKGROUND Many concerns have been expressed reglttdiilg the existing assessment policy. The Council determined that it was a priority to review the existing policy and study alternatives. The Council indicated the desirefofstrong'public involvement intheprocessofdevel6ping a poIlcy. . At the May 27, 2003 City Council meeting, Resolution 03-48 was approved, establishing an Arden Hills Assessment Policy Task Force. Several ads and notices were posted to recruit members for the task force, but unfortunately only one resident volunteered at that time. A new recruitment effort took place last fall, during the neighborhood meetings. We received three applications. Council then indicated that they would like to recruit some additional members from the existing Maintenance Facility Task Force. Tom Moore had been working on that effort, which yielded two additional volunteers. DISCUSSION Last summer City staff developed an alternative assessment policy that was presented to Council for discussion. That policy is' still available for review and consideration by thl:) task force. Additionally, samples from area communities can also be reviewed. City staffalso prepared a tentative work plan/schedule for the task force. City Council is asked to review and comment on that document. RECOMMENDED ACTION Approve Resolution No. 04-26 appointing an Assessment Policy Task Force. Set an initial meeting date for the task force in March, 2004. The Mayor has recommended that David Grant be appointed as the Council Liaison to the task force. While various members ofthe city staff . . . . Memo City Council Committees & Appointments 2 will be involved in working with the task force, Finance Director Murtuza Siddiqui will be the official staffliaison to the group. I\EarthL4dmin\Finance (Admin)L4ssessments\2004 TaskForce Appointment\02-03-04 Memo to Council re Appointment.doc ~ ^^~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 04-26 A RESOLUTION APPOINTING THE 2004 ASSESSMENT POLICY TASK FORCE WHEREAS, on the 27th of May, 2003 the City Council adopted Resolution No. 03-48 establishing the Assessment Policy Task Force. THEREFORE, BE IT RESOLVED: The City Council appoints the following residents to serve on the 2004 Assessment Policy Task Force: Gerald Garski Bill Gillies Andrew Holewa Ray McGraw Charles Stoddard . THEREFORE, BE IT FURTHER RESOLVED: The City Council appoints David Grant as Council Liaison and Finance Director Murtuza Siddiqui as Staff Liaison to the 2003 Planning Commission. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9th DAY OF February, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR . \\Earth\Adrnin\Council\Resolutions\2004\04-26, Appointing Assessment Policy Task Force.doc - . . Arden Hills Assessment Policy Task Force A. Advertise for membership · Arden Hills/Shoreview Bulletin . Arden Hills Notes . City Website . Cable · City Hall Bulletin Board B. Membership · Council Liaison David Grant · Staff Management Team: Michelle Wolfe, Aaron Parrish, Thomas J. Moore, Murtuza Siddiqui . Resident Volunteers: Ray McGraw 'i Andy Holewa , Ge'taldGa-rski' " Charlcs Stoddard Bill Gillies Co Meeting Schedule . 4-6 meetings to be scheduled, commencing in March, 2004 · Recommendation to City Council: late Spring, 2004 D. Agendas · Meeting I. A. Assessment Task Force Role, Scope and Parameters B. Introduction to Assessments C. Existing Arden Hills Assessment Policy (adopted 1990) D. Issues for further review and consideration . Meedpg'II. A. Review sm,rounding communities' assessment policies B.Review.DRAFr Arden Hills Assessment Policy . Meeting III. A. Develop Arden Hills Assessment Policy B. Review and Discussion . Meeting IV. A. Assessment Task Force Recommend Policy E. Schedule Public Hearing, Adopt Policy, Adopt Rcsolution dis-banding Task Force \ \E:.trlh\Admin\Committccs\Assessment P~Jjcy 2003\Arden Hills Assessment Policy Task Force 2004_doc - ~ ~~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 9B February 9. 2004 AP f7iJ Admin W $0.00 $0.00 N/A Council Action Request: 1. Consider approving premises permits for the 621 Foundation, St. Mary's Ukrainian Orthodox Church, and Minnesota/USA Wrestling conditioned on the successful completion of the required background checks. 2. Consider adopting Ordinance 348, amending the trade area percentage for charitable gambling. Staff Recommendation: 1. Consider approving premises permits for the 621 Foundation, St. Marys Ukrainian Orthodox Church, and Minnesota/USA Wrestling conditioned on the successful completion of the required background checks. . 2. Consider adopting Ordinance 348, amending the trade area percentage for charitable gambling. Advisory Commission Action: D Planning D PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied Supporting Documents: D Memo/Letter: D Resolution (No. ) D Ordinance (No. 348) D Engineering Recommendation: D Attorney Recommendation: D Other: Financial Implications: N/A . Administrator/Staff Comments: See the attached memo ~ ~~HILLS MEMORANDUM - DATE: February 6,2004 Agenda Item 9.B. TO: Honorable Mayor and City Council Michelle Wolfe, City Administrator FROM: Aaron Parrish, Assistant City Administrator () SUBJECT: Premises Permit Renewals and Trade Area Spending Requirement BACKGROUND As part of my new responsibilities as Assistant City Administrator, I will be coordinating charitable gambling activities on behalf of the City. This primarily involves coordinating the . approval of premises permits, monitoring trade area spending, and monitoring the 10% contribution requirement. PREMISES PERMIT APPROVALS The following organizations have submitted applications for premises permits: I. 621 Foundation for Pot 0' Gold 2. St. Mary's Romanian Orthodox Church for Pot 0' Gold 3. Minnesota/USA Wrestling for the Blue Fox Staff has received comments from the Light Brigade requesting that the City deny the premises permit for Minnesota/USA Wrestling because it would displace the Light Brigade's current charitable gambling operation. Assuming that Minnesota/USA Wrestling background check is satisfactory, the City Attorney has indicated that there is no basis for denying the permit. They will be required to comply with the City's 10% spending requirement and trade area spending requirements. TRADE AREA SPENDING In the course offamiliarizing myself with charitable gambling, I did notice that our trade area spending is lower than it could be. State law allows cities to require that a certain percentage of net charitable gambling proceeds be spent with the trade area. The trade area is defined as the . City of Arden Hills and its contiguous communities (Roseville, Shoreview, Mounds View, and - . . Memo to Mayor and Council February 6, 2004 Page 2 of2 New Brighton). Our current code requires that 50% of the net proceeds be spent within the trade area. Staff would suggest changing this requirement to 90% of net proceeds to ensure that the benefits derived from charitable gambling are locally relevant. An ordinance making this change is attached for your consideration. A letter was sent on Friday to charitable gambling organizations indicating that the Council was considering this change. RECOMMENDED ACTION 1. Approve premises permits for the 621 Foundation, St. Mary's Ukrainian Orthodox Church, and MinnesotalUSA Wrestling. 2. Approve Ordinance 348, amending the trade area percentage for charitable gambling. \\Earth\Admin\Dcputy Clerk\Charitable GambJing\04-06-04 Memo to City Council Regarding trade area spending and premises permit rcncwal.doc ~ ~~ILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 348 An Ordinance Relating to Charitable Gambling Trade Area Spending Requirements The City Council of Arden Hills hereby ordains that the Municipal Code is amended as follows: 330.02 Gambling. Subd. 12 Trade Area Restriction. An organization authorized and permitted to conduct lawful gambling within the City shall expend ninety percent (90%) of its net profit on lawful purposes conducted or located within the trade area. Effective Date: This ordinance shall become effective the day following its publication. Adoption Date: Adopted by the City Council ofthe City of Arden Hills the 9th day of February, 2004. Beverly Aplikowski, Mayor ATTEST: Michelle Wolfe, Administrator Publication Date: Published on the 25th day of February, 2004. \\Earth\Admin\Council\Ordinances\Ordinance 348 Relating to Charitable Gambling Trade Area Spending Requirements.doc #347 - I . . . Silseth, Pang ~'=.om: nt 0: Subject Silseth, Pang Friday, February 13, 2004 11:45 AM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell); Pioneer Press (Emily Topinka); Ramsey Co. Sherriff's; Startribune February 17, 2004 Work Session Agenda Attached is the work session agenda for February 17, 2004. 1iVi~ ~ 02-17-04,doc (78 KB) Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci.arden-hills.mn.us . . 1