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Home My WebLink AboutCCP 02-17-2004 Mayor: IJevet\yApliklmsld ~ ~HlLLS Arden Hills City Council WORK SESSION 'Ceuoeil Members: DIl\'idGrllJlt BI"l!IlCIa-H91de8 Greg I..anoB . . LoIs Rem 4:45 p.m. Tuesday, February 17,2084 Agenda 1. CaD tnOrder 2. . A..-cIa Items A. Law E.fOReiDeDt: 20t5Proposals B. City&D Update . C. ECOBOIIlk: DeveklpmerltCollllDissioD D. Streclt SipDlseU"D E. COltuty Road ~ IJridp Trail COUDeetioD F. c.undl .ay 3. Conadl Reuortt A. COltadtMelllber HoIdeD B. COlt.eD Member LllfSOIl c. eouDdI Member Rem . D. COIIDdI Member Grant E. Mayor Aplikowski " '. ,iusw._....t96 Ar_ ....~ 17 futa c. 55":! . ~.. . ww'II\d.'~_"''', " .~. MiehelltWoIfe DavkUIiIlabef,._ TIt...:J.~ AM........ " . . Niek~'" . ~.J.."" "~~'t" ',. .Niek~tr ad . 1'IlG6Uis~:Mllle . M....._III~1' ,,1'~ .. . ,.., .~_"",-..,~,t."'~'__ . e e ~ ~ ~HILLS MEMORANDUM DATE: TO: FROM: SUBJECT: Work Session Agenda 2A February 11, 2004 Mayor and City Council ^ ~ _ ~ Michelle Wolfe, City Administrator IV ~ Work Session: Law Enforcement DiscussIOn BACKGROUND Arden Hills has been presented a proposal from the City of New Brighton for law enforcement services. An overview of the proposal was presented at a joint meeting of the Arden Hills and New Brighton City Councils in late 2003. The current provider of law enforcement services is the Ramsey County Sheriff's Department. The County provides these services on a contract basis to seven Ramsey County communities. Ramsey County Sheriff Bob Fletcher provided a presentation to the City Council at the January work session. The proposal from the City of New Brighton proposes a start date of January 1, 2005. The current agreement with Ramsey County requires that nine month notice be given if a City intends to terminate the agreement at the end of a calendar year, The current plan for review of proposals is to have general discussion and question and answer session on Tuesday evening, February 17 (work session). At the regular City Council meeting of February 23, the public will be invited to provide input to the City Council regarding this topic, The item will then be placed on the agenda for action at the March 8 meeting. DISCUSSION You have been provided a great deal of background information by both departments over the past several months. In addition, we have a proposal from the City of New Brighton and a 2005 budget estimate from Ramsey County Sheriff. The February 17 work session has been designated as an opportunity for the City Council to ask questions of both the City and the Sheriff. I received a few questions over the past few weeks that I provided to the two parties so they could be prepared to address them. These questions include the following: I. Further clarification regarding how the neighborhood policing model (i.e, grid system) works in New Brighton. Can the County provide neighborhood policing similar to the grid system-model, and if so, would there be additional cost? Information has been requested from both departments regarding graffiti/vandalism in the neighborhood areas surrounding the two high schools - i,e. do they track these 2. 3. Page 2 of2 complaints, how are they handled/investigated/resolved. (I have included e-mail responses from the two departments for your information,) 4. The Lake Johanna Fire Department has been asked to offer input regarding their current working relationship with the Ramsey County Sheriffs Department. In addition to the above, some council members have asked a few questions for clarification in prior months since receiving the New Brighton proposal. I have attempted to cover those questions in the attached documents, In an attempt to try and clarify the two proposals/services, I reviewed their documentation and developed a list of questions so that I could better understand both, Attached are two "Q & A" documents - one for the City of New Brighton, one for the Ramsey County Sheriff. It is my hope that these documents will help answer some of the questions you may have had, and to help clarify the services offered by each entity, \\EarthlAdmin\City AdministratorlPolice ServicesI2-J7-04 Work Session.doc ~ . . . e . . Another question Page I of I Wolfe, Michelle From: Bob Jacobson [Bob.Jacobson@newbrightonmn,gov] Sent: Tuesday, February 10, 2004 10:32 AM To: michelle,wolfe@ci.arden-hills.mn,us Subject: RE: Another question We track vandalism cases in our records management system, but not specifically graffiti. Our lrondale High School Resource Officer Kim Boyd and our Graffiti Specialist, Matt DeBoer, who works in our patrol division, rec'd an award in 2000 for their work in solving graffiti cases near lrondale High School. They won the "2000 Crime Prevention Team of the Year" for their efforts. Graffiti has been significantly reduced since then, There response includes the rapid removal of graffiti, logging and photographing graffiti for future use and identification and prosecution of suspects, use of information from students in identifying suspects(need a good SRO), and aggressive patrol techniques to include surveillance and multiple traffic stops in the affected areas at night During the last two years we've used our VIPS group frequently to monitor graffiti "hot spots" using night vision equipment However, since we've had relatively few incidents of vandalism/graffiti in the last few months in the City, our VIPS have not spent much time doing this recently, mostly because they've become "bored" with lack of graffiti activity. I will have our support staff run the records on vandalism incidents from the neighborhood near Irondale for 2003. However, keep in mind, the "neighborhood" would include a several square block area. I'll let you know when I get the stats. Director Bob Jacobson New Brighton Department of Public Safety 785 Old Hwy 8 NW New Brighton, MN 55112 651-288-4101 (direct) 651-288-4110(fax) 651-775-1883(Cell) -----Original Message----- From: michelle. wo Ife@ci.arden-hills,mn,us [mailto: m ichelle. wolfe@cLarden-hills,mn.us] Sent: Tuesday, February 10, 20049:31 AM To: Bob Jacobson Subject: Another question Do you track the number of complaints you get about vandalism and/or graffiti in the neighborhood(s) around lrondale HS? If so, the Council is interested in information about that topic. Number of complaints, how they are handled/resolved. Michelle Wolfe, City Administrator City of Arden Hills Phone: 651-634-5127 Fax: 651-634-5137 www.ci.aXden.hills.mn.us 2113/2004 e . . Ano.ther question Page 1 of 1 Wolfe, Michelle From: Bob Jacobson [Bob.Jacobson@newbrightonmn,gov] Sent: Tuesday, February 10,20042:07 PM To: michelle,wolfe@ci,arden-hills.mn.us Subject: RE: Another question Michelle, For slats, in 2003 we had 18 Criminal Damage to Property (official term for vandalism) in the neighborhoods adjacent to Irondale, This is a several block area which includes a park (Sunny Square Park), hockey rink, softball diamond, elementary school, etc. It is impossible to distinguish, unless we pull the police reports, on how many of these are "graffiti" and how many are other vandalism related incidents, damage to cars, broken windows, etc, let me know if you want more detail, and I can work on that. Director Bob Jacobson New Brighton Department of Public Safety 785 Old Hwy 8 NW New Brighton, MN 55112 651-288-4101 (direct) 651-288-4110(fax) 651-775-1883(Cell) -----Orig ina I Message----- From: michelle. wolfe@cLarden-hills.mn,us [mailto:michelle. wolfe@ci.arden-hills.mn.us] Sent: Tuesday, February 10, 20049:31 AM To: Bob Jacobson Su bject: Another question Do you track the number of complaints you get about vandalism and/or graffiti in the neighborhood(s) around Irondale HS? If 50, the Council is interested in information about that topic. Number of ccmplaints, how they are handled/resolved, Michelle Wolfe, City Administrator City of Arden Hills Phone: 651-634-5127 Fax: 651-634-5137 www..<:.i._anlel1:hiJls.mn.us 2/13 /2 004 Question Page I of I . Wolfe, Michelle From: Altendorfer, George [George.Altendorfer@CO.RAMSEY,MN.US] Sent: Thursday, February 12, 2004 3:41 PM To: 'michelle.wolfe@ci.arden-hills.mn.us' Subject: RE: Question Michelle, Typically complaints of graffiti are entered as a call-for-service. We to track this in our computer aided dispatch (CAD). Having checked, there has not been any graffiti complaints around the school for the 2003 year. I checked with our Moundsview School Resource Officer to see if he has seen any graffiti as a problem? He reports that not on school property, but under the 694 overpass at Old Snelling there has been "senior pride" type graffiti that is typically (04), (05), There has also been a rash of this type of writing on public speed and informational signage along Old Snelling. I have toured the area and found the 694 overpass graffiti has been routinely cleaned up. There were at least eight traffic signs that had (04) type graffiti defacing at this time which includes the railroad bridge North of County Road E on Old Snelling, In this case as in other graffiti complaints we start with a complaint and work with the responsible party to ensure the clean up is occurring as soon as possible. This discourages this type of behavior. Dan RueWmann our Crime Prevention Officer is looking into who will be responsible for the current graffiti. He and the Moundsview SRO will continue to monitor this activity. If it is chronic and reoccurring we will assign resources to investigate and apprehend the suspects. . Altendorfer [Altendorfer, George] ----Original Message----- From: m ichelle. wolfe@ci.arden-hills,mn.us [mai Ito: michelle. wolfe@ci.arden-hills.mn.us] . Sent: Tuesday, February 10, 2004 9:35 AM To: George.Altendorfer@CO.RAMSEY.MN.US Subject: Question A council member asked a question about vandalism/graffiti complaints in the neighborhood(s) surrounding Mounds View High School. Do you track these complaints? How are they handled/resolved? What ever info you can put together would be helpful. Thanks. Michelle Wolfe, City Administrator City of Arden Hills Phone: 651-634-5127 Fax: 651-634-5137 www..::J..arclen-hills.mn.us . 2/12/2004 . . . Law Enforcement Services New Brighton Proposal for 2005 Draft 2/10/04 1. The City of New Brighton has 2.5 FTE's in the position of Public Service Officer (PSO). These are non-sworn positions that perform a variety of duties such as animal complaints, prisoncr transports, code violations, and administrativc details. Since the amount for "Operational Support" assumes some cost towards the PSO's, how would their work be assigned? Public Safety Director Jacobson clarified that the proposal does NOT included charging Arden Hills for any of the Public Safety Officer time. The work would be assigned on a priority basis. This will include responding to calls for service in both cities, issuing parking citations, etc as needed, and conducting prisoner transports for the officers, which allows the police officers to stay on the street instead of going to the j aiL If there are no transports or calls to respond to, they will be given lower priority projects to work on. If a call comes in for either city, they will respond. 2. One the page entitled "Policing Services Provided"; does this imply that all the same Policing Services will be provided to the City of Arden Hills as part of the proposal? Yes, all of the services listed, and also some others not on the list (educational and community meetings for example), will be offered to the City of Arden Hills at the same service level as they are offered to the City of New Brighton. 3. What is meant by the term "Neighborhood Oriented Policing" and how would it apply to Arden Hills? Each neighborhood is assigned a liaison in the department. This liaison officer monitors what is happening in assigned neighborhoods, At least once per year the office reports back to the neighborhood as to the types of incidents ad activities that are or have taken place. This is separate from patrol. Officers on duty patrol the city, not just an assigned neighborhood. The city is separated into grids for the crimc prevention program. Ibere are several to many block watch groups within each grid, These grids would also be. formed in Arden Hills. They would work with the City of Arden Hills to determine appropriate boundaries for the grids. . . . 4. The proposal includes hiring six new patrol officcrs in order to extcnd services to Arden Hills. How will they be assigned? Does this represent a service level of a minimum one patrol car in Arden Hills 24 hours a day, seven days per week? Six new officers will be hired in order to provide the appropriate level of patrol services for the two cities. Arden Hills will not be assigned the six new patrol officers. They will be hired and trained and worked into the schedule rotation, In New Brighton the patrol officers work nine-hour shifts. This proposal would result in adding two officers to each of three shifts. The result is that Arden Hills would have a minimum of one patrol 24-7, similar to the current Ramsey County level of service. Because of the way the nine-hour shifts work, there are periods oftime where the shifts overlap and additional officers are on duty. The current minimum staffing for the City of New Brighton is two officers in6luding a supervisor, but generally it is two officers and a supervisor for a total of three. They have a mandatory minimum staffing on Fridays and Saturdays of two officers and one supervisor for a total of three. With Arden Hills, the mandatory minimum at all times would include two officers (with one assigned to and working Arden Hills) and one supervisor. A mandatory minimum on Fridays and Saturdays would be three police officers (one assigned to Arden Hills) and one supervisor. This would be the most common arrangement at all times of the day. Also, response to Arden Hills would include the two Deputy Directors of Public Safety and the Director as needed. The Director and Deputies respond to a substantial number of calls. They consider themselves 'working management", doing what they can to support officers in the field. 5. Under the current agreement with Ramsey County, a dcputy is assigned to work solely on traffic. Approximately 15.3953% of his time is allotted to Arden Hills. How would traffic enforcement be performed under the New Brighton proposal? All officers assigned to patrol duties are assigned to work traffic as part of their regular patrol duties. For special traffic studies or select traffic enforcement issues, the following could occur: . A neighborhood could work with their neighborhood liaison officer . Arden Hills staff could request a study (for example, speed studies) . Under the New Brighton proposal, tlle police officer assigned to SRO duties at Mounds View High School would perform traffic enforcement work during the summer months e . . . New Brighton also has a speed watch program, where citizens are trained to use a radar unit to monitor speed. (see below) Speed Watch Program: Citizens are trained, and then allowed to go out in teams in thcir own vehicles to observe, and register/record license numbers of speed violators. The Public Safety Department then follows up with letters to the registered owners of the vehicles regarding their speed violations. This is viewed as a great way to give "power to the people", New Brighton also participates in Safe and Sober grants in which they generally receive about $20,000 per year for additional traffic enforcement. This grant allows officers to work overtime on traffic related issues, i.e. DUI, speed, seatbelts, etc. New Brighton would anticipate spending significant time in Arden Hills as well as New Brighton on these additional traffic details, In addition, New Brighton has a Public Safety Commission which works on traffic calming issues that are referred to the City Council. Generally, a parking or traffic issue that is received by the Council is referred back to the Public Safety Commission, which then hears from the citizens involved, and makes recommendations back to the Ctiy Council. This has resulted in several successful traffic calming projects in the City. (New Brighton would suggest reorganizing the current commission to include a focus on both cities and to expand the number so that several Arden Hills residents would be on the Commission. This Commission also focuses on Human Rights/Bias Crimes, and could be helpful working in the community on issues such as what is happening at Mounds View High SchooL) 6. Describe how the School Resource Program would work. Currently Ramsey County assigns a school resource officer (SRO) to Mounds View High School. The time the deputy spends on SRO duties is paid for by the school district. The balance of the deputy's time not spent at MVHS is absorbed into the department - in other words, the contract cities do not contribute toward the cost of this deputy, The New Brighton proposal contemplates assigning an officer from the department to Mounds View High School so the service level would be maintained, In addition, there would be an SRO assigned to spend some time at Valentine Elementary, which would be an additional service not currently provided by the County, This position is currently funded by a split between the City of New Brighton and the school district. However, it is possible that the school district will not continue to maintain funding for this position, so the City may not be able to maintain this SRO position, If it continues, this position is an officer who only works at the elementary schools and specializes in working wit youth doing restorative justice programs (which they believe have been very successful.) . 7. How will investigations be conducted? The New Brighton Investigations unit will process all cases generated in Arden Hills. The work of this unit, which is supervised by a Deputy Director, is included in the "Operational Support" portion of the cost proposal. In order to take on this additional work load without increasing staff, some of the non- investigation work load currently being performed will be shifted to other areas of the department. 8. Will there be any difficulty with regards to records management. Ramsey County and the City of New Brighton currently use the same records management systems. 9. How will tobacco compliance checks be conducted? . The City of New Brighton currently works with two organizations as part of their compliance efforts. They received a $5000 grant from the Ramsey County Tobacco Coalition which has been used for plain-clothes police officers to monitor activity and work with youth. Some of this work has been done with the Northwest Youth and Family Services. New Brighton also works with the North Suburban Tobacco compliance project. This organization collects data, supplies students to assist with the compliance efforts, and provides training to tobacco vendors. The City of New Brighton would conduct two tobacco compliance checks and two alcohol compliance checks per year. The department is committed to reducing jnvenile access to both alcohol and tobacco and has been successful in both initiatives. 10. Explain the work of the Volunteers in Public Safety (VIPs) and Police Reserves. The VIPS are used primarily for park patrol and the graffiti program, The police reserves will respond to many non-emergency calls such as barking dogs. They also provide assistance at community and neighborhood events. . The VIPS conduct park patrols, do fingerprinting, help with community events, watch homes when families are away at funerals, and help with National Night Out and other crime prevention such as the e-mail alert system. Police Reserves also help out by doing park patrols, conduct prisoner transports, respond to low priority calls such as vehicle lockouts, direct traffic, . and provide security presence at community events such as Stockyard Days. Last year, VIPS volunteered 1,341.75 hours, and those hours are tracked on a spreadsheet. The Police Reserves donated 1,651.75 hours in 2003, and this is also tracked on a monthly basis. They would invite Arden Hills residents to join both groups, and would utilize the volunteers for assisting with the needs of Arden Hills in the same manner as they are used in New Brighton. 11. How would patrol cars be marked? All the New Brighton squads would be marked to indicate they service Arden Hills. They would mark all of the cars, not just the new ones, so that any car responding to an Arden Hills call would be marked as serving Arden Hills. 12. Is the three-year contract commitment negotiable? In order to provide the service to Arden Hills, the City of New Brighton would have to hire additional staff and purchase police cars. The expected life ofthe police cars is three years; hence they see a three year commitment as the minimum to recoup that particular capital cost. . 13. How would the increases be determined in years two and three of the contract? The increase would be based on a cost of living index. 14. Ofthc total public safety budget in New Brighton, approximately what percent is spent on police services? Approximately 86% of the public safety budget is for police services, with the remainder for Fire Services. 15. What is the per capita cost to New Brighton for the provision of police services? This number is difficult to calculate because the budget is for the entire Public Safety Department, which includes Fire and Emergency Management Services. It is difficult to completely separate police from the other services since there are many shared costs. . . 16, How are forfeitures handled? In the case of seized cars, they will return them to the lien holder if the value is not very great. If the value is good, it will be auctioned. The revenues generated by the sale can only be used for very specific expenditures as defined by state law, By law they cannot return the vehicle to the owner. 17. What types of calls are included in the "calls for service" response time data? The response time for police response includes true emergencies only. This includes medical emergencies (the fire department is not a first responder to medical emergency calls.) 18. The New Brighton proposal lists three pages of programs under Community Based Policing and Volunteer Resources. Would all of these same programs be offered to Arden Hills under the proposal? Yes all the listed services would be provided to the City of Arden Hills at the same level they are currently offered in New Brighton, 19. What is the intended use for the unmarked car that would be purchased per the proposal? . The unmarked car would be the primary car for the SRO, It would be used for traffic enforcement programs in the summer. New Brighton prefers the use of unmarked squad cars for use by the SRO's. They frequently need to transport juveniles and their preference is to use unmarked vehicles when possible for this detail. For use in traffic enforcement, an unmarked squad car can be a very valuable tool. 20, Under the proposal, there is"Estimated Revenue" listed at $32,000. What does this include? This primarily includes revenues from fines and tickets. 21. Under the "Criminal Investigations" section it mentions "High case clearance rates". Is there data to support this? . The City keeps monthly activity logs for each Detective which will list all cases worked by the Detective during the month, the type of case, the victim, and the result (how was it cleared), The results are summarized each month, and appear in a table form in the monthly reports. The Detectives will investigate cases generally in which there is a suspect or suspect vehicle, etc. identified early on, so they should have relatively high clearance rates, And, they do have high clearance rates. . 22. How will the Deputy Director and Sergeants handle the additional work load (in the Deputy Director's case the hid estimate states he will have 33% more work load.) The Sergeants will be able to easily handle this extra work load, Right now, their span of control can be as low as one officer on a shift and a maximum of three other officers on a shift, so the addition of another one or two officers per shift is well within the comfort zone. The work load for the Depnty Director, John Ellickson, as well as the Director will be a challenge. But they will do their best, share the workload, and get help from other staff as needed, \\Earth\Admin\City Administrator\Police ServicesWew Brighton Q&A.doc . . Ramsey County Sheriff's Department . Questions: 1. Does RCS have a position similar to the Public Safety Officer's (PSO's) in New Brighton? If so, is some time allocated to the contract cities and do we pay for that under the contract? The County has Community Affairs Officers (CAO'S) - which are somewhat similar to the Volunteer's in Public Safety (VIP's) in New Brighton. The CAO's are volunteers. There are about 46 volunteers and they provide approximately 10,000 hours of service per year throughout the COlmty, Ramsey County does not really have an equivalent to New Brighton's PSO positon (which is a paid part-time position), but feels they've been able to cover some of those types of duties through the CAO's. (One difference- N~w Brighton uses the CAO's to do some of their transports. For the County, the Deputies do the transports,) The County uses Reserves a lot in the summer months, and they also do some PSO-types of duties. The reserves operate as part of the Water Patrol. Duties inClude providing security at sports games in County parks and parks patrol. The Reserves are all volunteers and there approximately 50 Reserves currently working with the department. (New Brighton also has a reserve unit). . 2. Can you describe services offered by RCS under the description "neighborhood policing"? Resources allocated (i.e. positions, contract cities overall and AH specifically) and how paid for. The neighborhood policing efforts are provided largely through the CAO's. The CAO's get involved in neighborhood policing issues. An example is their efforts to resolve a criminal damage to property issue in Arden Hills a few years ago. There is a deputy assigned to "Crime Prevention/Crime Analysis" for the contract cities. Arden Hills is estimated to pay $ 12,838.09 (roughly 14%) towards the budget for the crime prevention deputy in 2004. Ramsey County does not provide neighborhood policing services via the "Community Policing" model, similar to New Brighton. (This has also been described as the "grid" system.) The crime prevention deputy works with neighborhood watch groups. Another deputy is assigned to work with the CAO's, The County would describe their approach to neighborhood policing more as "problem-oriented" policing, This consists of attempting to assign "specialists" to deal with neighborhood problems. 3. Can you describe services offered by RCS under the description "crime prevention"? Resources allocated (i.e. positions, contract cities overall and AH specifically) and how paid for. . . See #2 above. See presentation materials from January 20 workshop for description of services. See also report entitled "Ramsey County Sheriff s Office, Volunteers Involved in Public Safety (VIPS) unit, Community Affairs Officers, Duties and Programs". 4. How many officers does AH pay for? (One officer 24/7 patrol, part of Rice Street car, part of Traffic Deputy, other?) 5.4098245 deputies for patrol; 8.33% of the Rice Street Corridor Deputy; 14.65% ofInvestigators; 14.65% of Property Fleet Assistant; 15.3953% of traffic deputy; 14% of crime prevention deputy; S. What is the minimum numher of officers on duty for the seven contract cities? How many can respond to AH? What is the minimum number of supervisors on duty? One supervisor per shift (three per day). Minimum staffing is as follows: . Days - 5 (Typical is 6, maximum is 8) Afternoons - 7 (Typical is 8; maximum is 10) Midnights - 5 (Typical is 6, maximum is 7) 6. Diles the AH patrol deputy work traffic? How much/often? . Yes, the patrol deputy works a significant amount of traffic. See report "Arden Hills Traffic citations for the Year of2003." 7. School Resource Officer (SRO): Who pays for this officer'! What does this deputy do when school is not in session? What would be the consequences if AH coutracted with NB and the County no longer provided an SRO to Mounds View High School (MVHS)? The SRO is paid for the school-related duties by Mounds View School District. Time spent outside of school-related duties is covered by Ramsey County Sheriffs Department and NOT charged out to the contract cities. Details regarding whether or not the County would continue to provide SRO services at MVHS would have to be worked out between the school district, the City of New Brighton, and the Sheriff's Department. 8. Do the contract cities (and AH specifically) pay towards Investigations services? How much, under what category? Arden Hills is estimated to pay 14,65% of the cost for five investigators in 2005, which represents a total cost of$67,132,67, 9. How many tobacco compliance checks arc conducted each year? . The Department conducts two tobacco and two alcohol compliance checks each year. 10. In the New Brighton proposal they outline the use of Volunteers in Public Safety (VIP's) and Police Reserves. Describe the equivalent position(s) in RCS and what types of services they provide. Any tracking of amount of time spent in AH? . See questions 1,2 and 3, The County does not track the amount of time spent by the CAO's or reserves specifically in each community, so does not know how much time they spend in Arden Hills, 11. What are the response times for AH 1997-2002? Average response times in two major categories, "Medical" and "Fights", are summarized on the attached charts. 12. What does AH pay toward cars in the RCS fleet? (marked and unmarked) For 2005 it is estimated that Arden Hills will pay 5.4098245% or $62,209.80 of the cost for equipment and maintenance. (This includes cars, cOinmunications equipment, telephone/cellular service, and other equipment.) (It is possible that the City has some value/equity in some equipment which would have to be addressed if we do not continue our contract with Ramsey County Sheriff.) e 13. Hllw are revenues such as fines handled by RCS? The City receives a portion of revenue back from fines. There is a statute- defined split where fine revenues go - State, County, and City. We would receive the same "share" of fine revenue if we had police services provided by another agency. The primary factor that can affect the revenue amount is the number of citations written, 14. Describe the ReS rille in Emergency Response and Emergency Management activities and planning. Ernergency Management is a County Service, provided by Ramsey County but not by the Sheriffs Department. (See presentation materials from January 20, 2004,) 15. Do you have any data regarding case clearance rates for investigations? See report entitled "Enfors Case Management: Investigator Case Clearance". 16. What are the average years of service for those deputies assigned to pa:trlll AH? (P.S. Whll is assigned to patml AH?) . Lieutenant and Undersheriff: 21 years Investigators: 17,5 years Deputies: 15+ years . . . 17. What does AH pay towards records management? Records management is included in the budget as part of the overhead costs, \\Earth\Admin\City AdmimstratorlPolice ServicesIRamsey County Q&A.doc . ARDEN HILLS TRAFFIC CITATIONS FOR THE YEAR OF 2003 Speeding Careless Driving Driver License Violations OWl Misdemeanor Equipment asurance Other Moving Violations Parking Registration Seatbelt Usage Signs / Lights Stop Arm Violations Total Charges . Traffic Deputy Other Deputies T olals 1 32 469 '.' 601 .. 0 ... 8 . 8 ... .. ...... 6 ........ 70 ... 76 ..... .' ...... 0 .' . 5 . 5 ... 0 1 8 ...... 1 8 . . . I'. 1 0 I.... 1 1 3 y 1 23 . ". I( 7 '. 50 '.; 57 . 1 0 1 41 I 41 I.... I I.' 2 51 . 53 '. 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D) - - CC tn CD en t,/) ::::r' NO w(iJ o < ~ -- CD =e . ... ~. ~ . . . Ramsey County Sherifrs Office Volunteers Involved in Public Safety (VIPS) unit Community Affairs Officers Duties and Programs The Volunteers Involved in Public Safety (VIPS) unit is made up of a number of volunteer groups that include the Chaplains, Explorers, Community Affairs Officers, TRIAD and Citizen Academy. Each group participates in countywide functions to assist the Sheriff s Office staff in a number of ways, The following are a list of programs we work on each day. Community Education . Sheriff s Office Open House . Citizen Academy . Youth Academy . Citizen Academy Alumni Training . Youth Literacy Plus Program . St. Paul Ramsey County Safe Gun Storage Campaign Injury Prevention Education . Bike Safety . Stranger Awareness . Firearm safety . Pedestrian Safety . Railroad Safety Chaplains The VIPS Unit currently has six chaplains that offer a number of services for the public as well as department staff. The following are types of services provided: . Counsel employees, citizens, and families of department personnel . Visit sick and injured officers, fire-fighters, and other department personnel at home or in the hospital . Family notifications for death scenes and provide assistance to victims . Share information and leadership in stress management, ethics, family life, and other related topics . Serve as liaison to other clergy in the community Our chaplains are on call 24 hours per day, seven days a week and they rotate the responsibility on a weekly basis, The chaplains contribute 8,000 hours oftime to the Sheriff's Office each year. Explorers The Ramsey County Sheriffs Explorer Post # 2 is an extension of the Boy Scouts of America, chartered through thc Indian Head Council of Minnesota. The Explorers group , . . provides an opportunity for young men and women ages 14 through 20 to explore an exciting career opportunities in law enforcement. The Sheriffs Office has three volunteer advisors for the Explorer program. The advisors contribute the following to the program: . Supervise explorers . Coordinate and schedule training . Schedule community events and details . Recruit new members TRIAD The TRIAD program is a cooperative effort of the Ramsey County Sheriffs Office, White Bear Lake Police Department, and the local chapter of the American Association of Retired Persons (AARP). The TRIAD program has the following goals: . Reduce the criminal victimization of our senior population o Education on telephone and mail scams that target seniors . Provide safety and crime prevention material to seniors Community Affairs Officers (CAO) . The Sheriff's Office currently has 46 CAO volunteers, The volunteers are involved in a number of activities directed at assisting the law enforcement staff in non-law enforcement functions. The CAOs are involved in the following activities: Speed Reduction Program: . Warning letters . Deliver radar carts to problem traffic areas . Conduct radar surveys in complaint areas . Assist with Speed and Commercial Vehicle saturations Park Watch Program: . Monitor City and County parks to reduce the criminal damage to property . Educate park staff on observation skills and reporting suspicious activity . Visit with residents near park to educate on how they can help Seizure and Forfeiture Program: . Inventory vehicles seized by Sheriff s Office . Notification to all parties involved with the vehicle . Transfer titles and auction forfeited vehicles . Communication Center: . Develop and maintain contact list for all government numbers throughout Ramsey County . Maintain key holder list for business throughout all our dispatch contracts , . Crime Prevention: . Finger print children at all community events . Premise surveys (Tour homes and businesses to reduce burglary opportunity) . Neighborhood watch list (Maintain current list of participants) . 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'" C "0 > .c ~ bl) ..s ;:l .s oj 0 <:;) I'>< >J:i p:: >-, "0 "" U d' "0 "" U I- >:;l .... o o f-< ~ ~ ~ .... rn rn < rn ~ rn < U o Q\ II rn ~ ~ .... == Z ~ ~ < . . CITY OF ARDEN HILLS AVERAGE RESPONSE TIMES YEAR DESCRIPTION COUNT TIME 1997 MEDICAL 283 4:21 1998 MEDICAL 320 4:43 1999 MEDICAL 366 4:58 2000 MEDICAL 349 4:43 2001 MEDICAL 361 4:56 2002 MEDICAL 395 5:06 2003 MEDICAL 438 5:19 . . . CITY OF ARDEN HILLS AVERAGE RESPONSE TIMES YEAR DESCRIPTION COUNT TIME 1997 FIGHT 15 3:04 1998 FIGHT 22 5:57 1999 FIGHT 12 2:48 2000 FIGHT 19 2:53 2001 FIGHT 9 2:45 2002. FIGHT 19 3:32 2003 FIGHT 13 3:13 . . . . . ~ "i'\~ HILLS MEMORANDUM DATE: February 10,2004 Work Session Agenda #2B TO: Michelle Wolfe; City Administrator . Thomas J. Moore; Director of Operations & MaintenancL City Hall Update- Landscape Options l~ FROM: SUBJECT: Backl!:round Staff has received many negative comments from residents and City Council members about the condition of the landscape at City Hall. The vast majority of these comments center on the existing tree line parallel to Highway 96 and the poor condition of the turf in front by the flag pole and the area behind the main lobby. For the most part, people seem to have a "wait and see" attitude in regards to the prairie grass area. Listed below are possible corrections/improvements to the landscape at City Hall. For the purpose of this discussion, the landscape at City Hall has been divided into three components: trees, turf and prairie grass. Staffwill provide three options and their associated costs related to each option. Currently there are no funds allocated in the 2004 Budget for these improvements. I. TREES (row of pine trees on the south side of City Hall, parallel to Highway 96) 1. Extend the row of trees to the TCAAP fencing. This would require three sets of four trees or a total of 12 trees. The existing trees are in groupings of four. COST: $7,200 for the 12 trees. $600 per 8 ft tree installed with a one year warranty. 2. Extend the row of trees by one set of four trees per year. This would require three years to complete. COST: $2,400 per year. $600 per 8 ft tree installed with a one year warranty. 3. No new plantings of trees. COST: None Memo to City Council City Hall Update- Landscape Options Page 2 II. TURF (area by the flag pole in front and the area behind the main lobby) 1. Remove existing turf, bring in black dirt and install sod and an irrigation system. COST: $27,500 for sod and an irrigation system. The irrigation system would come with a one year warranty. 2. Remove existing turf and plant perennial flowers. The areas to be planted would be professionally designed. The actual planting could be a possible community wide project - "Volunteer to Plant at City Hall Day". COST: $7,500 for 400 flowers, compost and removal of existing turf. No warranty on the plants if "we" do the planting. 3. Leave as is. COST: None III. PRAIRIE GRASS We are currently planning to renew our maintenance contract with Minnesota Native Landscape, the vendor that was hired to correct the problems with the original installation of the prairie grass. This will be a three year contract that will include the first controlled burn of the prairie grass. It is staff's recommendation that any future decision on this be delayed until 2007. COST: $7,500 for a three year contact. . . . . . . ~ ~HILLS MEMORANDUM Agenda Itenl 2C DATE: February 9, 2004 TO: Mayor and Council Michelle Wolfe, City Administrator FROM: (j[) Aaron Parrish, Assistant City Administrator SUBJECT: Economic Development Commission OVERVIEW At a previous Work Session, the Council discussed the possibility of creating an Economic Development Commission. At that time, Council directed staff to bring back the ordinance language that would allow the establishment of an Economic Development Commission for Council review and discussion. This language is attached for your review and discussion. In general, it is modeled after the language establishing the Shoreview Economic Development Commission with a few minor enhancements. REQUESTED ACTION Provided for discussion purposes Arden Hills Economic DeveloDment Commission ProDosed Ordinance Lanl!:ual!:e . Establishment of Commission. An Economic Development Commission is hereby established to facilitate positive interaction with the business community and advise the City Council and Economic Development Authority on economic development, redevelopment, and related community development issues. Composition. The Economic Development Commission shall consist of seven members appointed by the City Council. Membership shall be open to any resident or non-resident business representative that is interested in the business climate and economic development direction of the City. Any member of the Commission may be removed by a majority vote ofthe City Council. Terms and Compensation. Appointment to the Economic Development Commission shall be made on an annual basis. Commission members shall serve without compensation. Vacancies. In the case of a vacancy during the term of office of any member ofthe Commission, the City Council shall appoint a member to serve the remainder of the term. A vacancy shall exist if any of the following occur: death, failure to serve, or resignation. Organization. The Mayor, with approval of the City Council, shall annually appoint one member to serve as Chair of the Commission. The Chair shall be responsible for meeting . agendas, presiding at meetings, minutes of meetings, and reports and recommendations to the City Council. Subcommittees of the Commission may be formed from time to time based on the needs ofthe City and Commission. The Commission shall annually appoint a member to serve as Vice-Chair. Meetings and Reports. The Commission shall hold meetings every other month, or more frequently as needed. It shall keep minutes which shall be forwarded to the City Council. The Community Development Director shall be the official staff liaison to the Commission. Dnties and Functions. The duties and functions of the Commission shall be as follows: A. Endeavor to secure a full and complete understanding of the City's needs and desires for economic development activities. B. Create a focal point for the economic development efforts of the City. C. Assist with the development of a business retention and attraction program. D. Provide input and direction on the City's marketing and communication efforts. . . E. Assure the integration of the City's economic development efforts with its land use planning efforts cnsuring that business attraction and expansion is not an end in itself, but is an element of a coordinated community development program. F. Assist in the identification of areas for rehabilitation or redevelopment. G. Work with the Planning Commission on plans for areas identified for redevelopment or rehabilitation. H. Assist in business promotion and recognition events. I. Interact and participate with the Chamber of Commerce and related organizations as a means of improving communications and overall responsiveness. J. Evaluate and make recommendations to the City Council and Economic Development Authority on economic development finance projects and programs including, but not limited to, tax increment financing, tax abatement, local revolving loan fund, and state incentives. . K. Participate in the policy making process as requested by the City Council. This may involve occasional joint meetings with the Planning Commission and/or the City Council. L. Perform other duties and functions as specifically delegated by the City Council. . URS . Agenda Item 2.0 MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Ms. Micbelle Wolfe/ Copy: City of Arden Hills Greg Brown/URS Tom Moore/AH File: 37951-005-7001 From: Nick Landwer, PE Date: February 3, 2004 Subject: Street Sign Discussion . Background The 2004 CIP has included $50,000 for the replacement of every street comer sign in the City of Arden Hills. City Staff has directed URS to research costs and alternatives for complete removal of existing signs and posts and the installation of new signs and posts. Requirements for the proposed new signs are: High visibility reflective signs Green Background with white letters City Logo in white on Left hand side Installed on round galvanized steel poles Option of street block numbers included There are approximately 225 existing sign posts in the City and 896 signs (approximately 4 signs per post) to replace. The preliminary estimated costs are between $175 to $200 per sign post to remove and replace. It is anticipated that the total project price for removal installation and project administration will be about $50,000 as budgeted in the CIP. It is anticipated that the work would take 3 to 4 weeks once it is started. URS has requested estimates from a few sign installation companies to verify the budget. . For the Council Work Session URS will have a Power Point presentation with examples of existing signs as well as signs from Vadnais Heights, Roseville and Shoreview. We will be seeking Council input on the proposed sign face and poles. . . . URS Agenda Item 2E MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612)370-1378 To: Ms. Michelle Wolfe! City of Arden Hills Copy: Nick LandwerlURS Tom Moore/AH File: 37951-023-8001 From: Greg Brown Arden Hills City Engineer Date: February 11, 2004 Subject: County Road E Pedestrian Improvemeuts Background The Council authorized the City Engineer to prepare a feasibility report for pedestrian sidewalk improvements to County Road E at the January 26,2004 Meeting. The general scope of the improvements includes widening of the pedestrian walk along the County Road E bridge across TH 51 and construction of an at grade sidewalk from the signalized intersection east ofthe bridge to the intersection of County Road E and Old Highway 10. Weare developing a series of options for the bridge crossing for council's consideration and will discuss them in greater detail at the work session. Below is a general summary of the options we are developing: Option A: · Replace existing bridge north sidewalk and guardrail with F-type rail (I' -8" wide vs. 3' -8") · Shift roadway centerline 3' to the north . Narrow traffic lanes to 14' (currently 15') · Construct 6' -6" foot walk along the south side of bridge · Estimated bridge construction cost: $60,000 Option B: · Replace existing bridge north sidewalk and guardrail with F-type rail (I' -8" wide vs. 3' .-8") . Shift roadway centerline 3' to the north . Narrow traffic lanes to 14 ' (currently 15 ') · Construct 7'-6" foot walk along south side of bridge with cantilever structure improvements to bridge beams · Estimated bridge construction cost: $80,000 Memorandum February 11, 2004 Page 2 . Option C: . Install new beam along south edge of bridge including center pier in roadway median . No changes to roadway alignment or lane widths . Remove southern guardrail . Construct 10' walk along south side of bridge . Optional interior rail between traffic and sidewalk . Estimated bridge construction cost: $180,000 Enhancement Options (could be included with option A, B or C) . Ornamental railings . Decorative lighting . Concrete patterning/reveals on [ace of bridge (visible from TH 51) . Concrete pilasters at ends of bridge Sidewalk/Trail All options would include the construction of sidewalk/trail along the southern boulevard of County Road E. The sidewalk/trail would be constructed within existing MnDOT and County ROW from the signal east of the bridge to Old Highway 10. There are 7 single family homes along the proposed alignment which would be impacted by the construction of a sidewalk adjacent to the street. We have not contacted any of these residents to date to obtain feedback . regarding the proposed project. The estimated construction cost for the sidewalk/trail improvements is approximately $55,000. Therefore the project construction costs are estimated to range from $115,000 to $235,000 (not including bridge enhancements). The project could be funded with the city's State Aid account which currently has a balance of approximately $500,000. Worksession Mr. Landwer will provide a presentation of the options including some renderings of the various bridge options for Council's consideration. Depending upon direction received from the council, the City Engineer will finalize the feasibility report for the project with the recommended improvements. We anticipate the feasibility report to be presented at a Council meeting in March. . . ~ "i'\~HILLS MEMORANDUM DATE: February 11,2004 Agenda Item 2F TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer "MS SUBJECT: Pay Review & Analysis - Council Members BACKGROUND: A recent review and analysis of our financial records (2000 - present) indicated that council members' actual compensation is not consistent with our city ordinance. . According to the city ordinance, the annual salary for a council member is $3,200, or $266.67 per month. The review indicated that the actual compensation has been $3,180 annually, or $265 per month. In early 2002, the frequency of salary payments was changed from a monthly basis to a quarterly basis. At that point, the quarterly amount was determined by multiplying the monthly amount by 3, making it $795. Finance staff recalls that the compensation since the late 1990's has been $265 per month. An explanation cannot be offered as to why the council members were and are compensated $265 per month or $795 per quarter. One could only speculate that a decision may have been made in the past to round the number to $265, instead of the actual $266.67. DISCUSSION: Based on the existing city ordinance, the annual compensation for the council member should be $3,200. On a quarterly basis, this amounts to $800. RECOMMENDED ACTION: Moving forward, staff recommends that the actual payment reflects the amount as outlined in the city ordinance. . Silseth, Pang ~o.m: nt: 0: Subject: Silseth, Pang Friday, February 20, 2004 1 :55 PM Timesaver; Bulletin; CTV15; Focus News: Gammell, Ken; Pioneer Press (Allen Powell); Pioneer Press (Emily Topinka): Ramsey Co. Sherriff's; Startribune February 23, 2004 City Council Agenda ~ ~ 02-23-04.doc (100 2-23-04.doc (77 KB) KB) Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci.arden-hills.mn.us . . 1