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Home My WebLink AboutCCP 02-23-2004 ~ ~~HILLS Arden Hills City Council REGULAR MEETING Monday February 23, 2004 Mayor: Beverly Aplikowski Councilmembers: David Granl Brenda Holden Gregg Larson Lois Rem 1245 W, Highway % Arden Hills, Minnesota 55112 651.634,5120 www.ci.arden-hills.mn.us City Vision A strong community that values our unique environment, our fiscal sOWldness, and our tradition as a desirable ci in which to live, work, and la . Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APROV AL OF MINUTES A, February 9, 2004 Council Meeting 3. CONSENT CALENDAR A. Claims and Payroll B. Appointing Craig Wilson as tbe City Representative on the North Suburban Communications Commission Those ilems listed under the Consent Calendar are considered to be routine by the Cily Council and will be enacted by one motion under a Consenl Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in ils normal sequence on the agenda. C. Amend the Official City Calendar to Reflect the Correct March Work Session Date 4. PUBLIC INQUIRIES/INFORMATIONAL Public InquirieslInformational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the CounciL To allow adequate time for each person wishing to address the Council, we ask that individuals limit Iheir conunenls to three (3) minules. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. PUBLIC HEARINGS A, 6. COMMUNITY DEVELOPMENT A, Planning Case 04-04: Guidant Corporation; 4100 Hamline Avenue; Site Plan Review for temporary walkway. Planning Case 04-01: Guidant Corporation; 4100 Hamline Avenue; Master Plan PUD Amendment and Final PUD for 'Addition J'. Planning Case 04-03: MSI/Country Insurance; 2 Pine Tree Drive; Sign Standard Adjustment. B. C. 7. OPERATIONS & MAINTENANCE A. Authorize Bids for Street Sign Replacement 8, FINANCE A. Assessment Policy Taskforce Scope of Work 9, ADMINISTRATION Arden Hills City Council Agenda February 23, 2004 Page 2 Peter HeUegers Peter HeUegers Peter HeUegers Thomas Moore Murtuza Siddiqui A, 2005 Law Enforcement Contract: PUBLIC INPUT MicheUe Wolfe B. Ordinance 348: Amending the Trade Area Spending Requirement for Aaron Parrish Charitable Gambling. CITY COUNCIL REPORTS A. Council member Holden B. Councilmember Grant C. Councilmember Rem D. Councilmember Larson E, Mayor Aplikowski ADJOURN . . . ~ ~~LLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING FEBRUARY 9, 2004, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:05 p.m. Present Mayor Beverly Aplikowski, Councilmembers Brenda Holden, David Grant, Gregg Larson (arrived at 7:14 p.m.) and Lois Rem, Absent: None. Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Director of Operations & Maintenance, Thomas J. Moore; Finance Director/Treasurer, Murtuza Siddiqui; City Engineer, Greg Brown; City Plarmer, Pete Hellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2, APPROVAL OF MINUTES A. January 20, 2004 Work Session B. January 26,2004 Council Meeting Councilmember Holden requested the following changes: January 20, 2004 Council Work Session, page 4, second paragraph, after the words news article, insert "dated December 17. 2004. Arden Hills/Shoreview Bulletin". Same paragraph delete "if staff had researched installation of round-abouts" and add "the process when one Councilmembcr makes a request". January 26,2004 Council Meeting Minutes, Page 2, last paragraph should read: "Representative Samuelson updated Council on what she wanted to accomplish during the upcoming Legislative session, including ways to reduce the cost of health care such as best practices, and transportation. 02-09-04\ \Earth \Admin \Council\Minutes\Regular\2004 \02,09-04 .doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 09, 2004 2 . Councilmember Grant requested the following changes: January 20, 2004 Council Work Session, page 4, third paragraph, fourth line should read: "City Hall; asked staff to tum on their "out of office" assistant when absent or on holiday at City Hall; noted the TCAAP process seemed to have slowed down. Councilmember Rem requested the following changes: January 26, 2004 Council Meeting Minutes, Page 3, second paragraph from bottom she requested Mr. Moore insert a sentence regarding further description as to what her comment was referring to. Page 4, second paragraph, change "watershed area" to "wetland area". Councilmember Larson requested the following changes: None. Mayor Aplikowski requested the following changes: January 20,2004 Council Work Session, page 3, first paragraph under 2.F delete Shisheila Shaw and replace it with "a Mounds View Counselor and a resident". Ms. Wolfe requested the following changes: None Councilmember Larson arrived at 7:14 p.m. MOTION: Councilmember Rem moved and Councilmember Holden seconded a . motion to approve the January 20,2004 Work Session as amended and the January 6, 2004 City Council Meeting Minutes as amended. The motion carried unanimously (5-0). 3, CONSENT CALENDAR a, Claims and Payroll b. Approve Job Descriptions: Assistant Administrator and Community Development Director c. Mileage Reimbursement Rate MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INOUlRIES/INFORMATIONAL None. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETmG MINUTES FEBRUARY 09, 2004 3 5, PUBLIC HEARINGS A.i. Lake Josephine Watermain Easement Vacation A.ii. Authorize Execution of Easement Documents with the Lake Josephine Hills Homeowners Association Mr. Brown stated as a part of the 2003 PMP project, grading, drainage and utility work was performed within the Josephine Hills Association property. The drainage improvements required the dedication of a permanent drainage easement over a part of the association's property. The association property included an existing easement for a City watermain, which runs between Fernwood Court and Ingerson Court. He noted the existing watermain through the association's property is not located within the existing easement for the watermain. He indicated as a part of the drafting of the new drainage easement for the improvements included within the association property, he recommended revising the description of the new easement to include drainage and utility improvements and to encompass the actual location of the watermain. Mayor Aplikowski opened the public hearing at 7: 18 p.m. There were no comments made. Mayor Aplikowski closed the public hearing at 7:19 p.m. Councilmember Grant asked Ms. Swanson if the association was okay with what the City was doing tonight. Linda Swanson, representative of Josephine Hills Homeowners Association, replied the association was agreeable to this, Mr, Filla stated what the Council needed to vacate the existing easement and adopt a motion adopting the resolution vacating the easement. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to authorize adopting the Resolution vacating the IS foot wide perpetual watermain easement on that certain perpetual easement for watermain purposes by and between the Josephine Hills Association and the Village of Arden Hills, dated September 22, 1969, and filed for record in the office of the Ramsey County, MiImesota, Recorder in Book 2207 on Page 352. The motion canied unanimously (5-0). 6. COMMUNITY DEVELOPMENT . None. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 09, 2004 4 . 7, OPERATIONS & MAINTENANCE Mr. Moore updated the Councilmembers on the mold remediation at City Hall. 8. FINANCE None. 9, ADMINISTRATION A. Resolution No, 04-26: Appointin!! Assessment Policv Task Force Ms. Wolfe stated many concerns had been expresscd regarding the existing assessment policy. The Council determined that it was a priority to review the existing policy and study alternatives. She recommended the Council set a meeting date for the task force in March, 2004. Mayor Aplikowski recommended that Councilmember Grant be appointed as Council Liaison to the task force and Finance Director Murtuza Siddiqui as the official staffliaison to the group. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to approve Resolution No. 04-26: Appointing Assessment Policy Task Force. The motion carried unanimously (5-0). . B. Charitable Gamblin!! Issues 1. Premises Permit Approvals Ms. Wolfe stated the three organizations had submitted applications for premises permit. Staff had received comments from the Light Brigade requesting that the City deny the premises permit for Minnesota/USA Wrestling because it would displace the Light Brigade's current charitable gambling operation. Assuming that the Minnesota/USA Wresting background check is satisfactory, the City Attorney had indicated that there is no basis for denying the permit. They would be required to comply with the City's 10% spending requirement and trade area spending requirements. 2, Ordinance 348: Amendin!! the Trade Area Spendin!! Requirement for Charitable Gamblin!!: Ms, Wolfe stated the trade area spending is lower than the maximum allowed by statute. State law allows that a city can require a certain percentage of net charitable gambling proceeds be spent with the trade area. The trade area was defined as the City of Arden Hills and its contiguous communities of Roseville, Shoreview, Mounds View and New Brighton. She noted the current code required that 50% of the net proceeds be spent within the trade area. Staff . would suggest changing this requirement to 90% of net proceeds to ensure that the benefits derived from charitable gambling are locally relevant. . ARDEN HILLS REGULAR CITY COUNCIL MEETmG MINUTES FEBRUARY 09, 2004 5 Councilmember Larson asked if the affected parties had been informed about this. Ms. Wolfe replied the Assistant City Administrator had spoken with some of the parties and notices had also been mailed out. She stated the feedback she was aware of was in speaking with Minnesota/USA Wrestling and 621 Foundation, who had indicated they were okay with this change. Councilmember Rem noted the letter went out late last week and was concerned sufficient time was not allowed for response. Frank Belgea, St. Mary's Orthodox Church, stated they had been doing business with Arden Hills for 14 years and this change would effectively put them out of business. He noted he just received yesterday the letter the City sent out, but also noted he had spoken last week with Mr. Parrish regarding this change. He stated they did not have the opportunity to prepare anything formaL He indicated if this was changed, there was no reason they would continue to do business in the City. He stated this was the only Bingo operation they ran. He stated the Church used 50% of the proceeds for the church, as well as, contributing to the Arden Hills general fund, the Mounds View School system, Northwest Youth & Family Services, private schools, etc. Councilmember Rem questioned the contribution to Northwest Youth & Family Services. Mr, Belgea stated they had not been informed by anyone as to the amount this year. . Councilmember Rem stated she would check into this and get back to him. Councilmember Larson stated the issue here was if the charitable gambling funds benefited the community, and whether or not the City wanted those proceeds spent in the Arden Hills trade area. He stated he did not believe there was enough information given tonight for them to move forward on this. Councilmember Grant pointed out that the Minnesota/USA Wrestling did not have an issue with this, so it apparently did not affect their operation. He indicated it appeared the only operation this would impact was St. Mary's. He agreed with Councilmember Larson's comments regarding deciding if the City wanted the proceeds spent in the area. Mayor Aplikowski stated one of the reasons this was put on tonight's agenda was because of the timing of the permit process. Councilmember Rem asked if the permits would expire if they did not act by the end of the month. Mayor Aplikowski replied in some instances some permits could expire. Mr. Filla stated the law required the City to adopt a Resolution within 60 days of an application. . Councilmember Rem stated it appeared they still had some time on this so the Council had a better understanding what they were doing, as well as giving the affected parties some time to come up with a responsc. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 09, 2004 6 . Ms. Wolfe stated it would be possible to approve the motion regarding the permits tonight and hold the motion for amending the trade area. She noted the two items did not need to be tied together. Councilmember Holden stated her only objection to this was approving the applications, which cost money, and then changing the trade area spending requirements, which could effectively say some organizations would not be able to do business in the City. Councilmember Larson asked what the issue was regarding the Light Brigade requesting the City to deny MinnesotalUSA Wrestling's application. Mayor Aplikowski replied the City did not have the power to deny the MinnesotalUSA Wrestling application as long as they followed the process. Mr. Belgea stated he also represented St. Kate's, which was in Arden Hills and noted this would also affect them, Gerry McCouley, 621 Foundation, stated the 621 Foundation was an organization that gave their funds to the teachers and students in a classroom. He noted they gave approximately $90,000 to Mounds View classroom projects. He stated all of their proceeds went to the Mounds View School District. . Dan Chandler, Minnesota/USA Wrestling, stated they were a statewide group and had a club at Mounds View High School. He noted they had an office in South Minneapolis. He stated they contributed to some sites in St. Paul, including Boy Scouts, Girl Scouts, etc. He stated they have also given money to the cities and the cities gave the funds out. He stated at the current time they had four gambling operations, but they would be losing one shortly and they hoped to pick up the Arden Hills operation at The Blue Fox. Councilmember Larson asked if they were comfortable with the 90% trade area spending requirement. Mr, Chandler replied their mission was to help kids succeed in wrestling as well as life and the north area was a strong area for wrestling and they had no issues with the 90% requirement. Don Hewitt, Light Brigade, stated their organization contributed a lot to the City of Arden Hills, including capital improvements and improvements to the City parks. He stated they were in the process of losing The Blue Fox lease. He recommended proceeding with the Ordinance change to keep the money within Arden Hills. He noted he did not believe the MinnesotalUSA Wrestling association would keep the money in the City, He stated he believed the Ordinance change was an excellent proposal. Councilmember Holden asked for further information regarding The Blue Fox lease. Mr, Hewitt rcplied their lease at The Blue Fox expired at the end of March and it would then be leased by the MinnesotalUSA Wrestling organization. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 09, 2004 7 Josh Krevish, stated he was in support of Minnesota/USA Wrestling's permit. It noted this would be a great way to support wrestling and the schools needed the money. Councilmember Grant asked if staff was aware of any concern regarding the permit of Minnesota/USA Wrestling. Ms. Wolfe replied she was not aware of any concerns, but noted the background checks had not been completed. Councilmember Holden asked how many permits could the City issue. Mr. Filla replied the City could issue nine permits. Mayor Aplikowski stated the issue here was the Blue Fox site and noted the City did not have any say in the organization the Blue Fox had as a gambling partner as long as that gambling partner followed the procedures. Councilmember Grant stated he was III favor of the amending the Trade Area spending requirement to 90%. Councilmember Rem stated she was not in favor of increasing the Trade Area spending without further information regarding what other cities were doing. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve premises permits for the 621 Foundation, St. Mary's Ukrainian Orthodox Church, and Minnesota/USA Wrestling. The motion carried unanimously (5-0). Mayor Aplikowski stated she had a concern regarding the timeline and she suggested the City either lower the requirement, or have this take effect on January 1, 2005. Councilmember Rem stated she was not comfortable approving this until they had further information regarding what other cities in the Trade Area had in their ordinances and the effect this would have on the gambling facilities in the City. Councilmember Holden agreed with Councilmember Rem. Councilmember Larson stated he was in agreement to increase the percentage because it was good for the community, but he was also in agreement with Councilmember Rem that they needed more information in order to make an informed decision, Council requested staff obtain further information regarding increasing the Trade Area spending requirements. Bill Lewis, Irondale Wrestling, stated there was a tremendous need for charitable gambling funds in the schools. He indicated athletics was very expensive for the school districts, and any amount received from charitable gambling proceeds would be greatly appreciated. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 09, 2004 8 . MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to table consideration of Ordinance 348: Amending the Trade Area Spending Requirement for Charitable Gambling to the February 23, 2004 Council meeting. The motion carried unanimously (5-0). CITY COUNCIL REPORTS Ms, Wolfe - Reminded Council that the City of New Brighton and Ramsey County Sheriff would be present at the City Council Work Session next week regarding their services, Councilmember Holden - Stated the PTRC was looking for items from the 50th Anniversary for a possible history trail through the City. She asked if Council would have any interest in such a trail. Councilmember Grant - Thanked the Operations & Maintenance employees for all of their hard work on snow plowing the past couple of weeks. Councilmember Rem - Stated the Northwest Youth & Family Services was meeting on Thursday. She stated Fran Holmes, the new Planning Commission member, had inquired about training for Planning Commissions. She requested staff get information to her regarding training. Councilmember Larson - None. . Mayor Aplikowski - Stated the Ramsey County League of Local Government met last week and they were requesting from all cities what topics should they be looking at. She suggested they look at how cities handled racial issues in the schools and community.. Mayor Aplikowski adjourned the regular City Council meeting at 8:39 p.m. to convene to a Work Session regarding TCAAP Centex Homes Presentation. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, February 23, 2004 at 7:00 p,m. in the Arden Hills Council Chambers. . . ~ ~HlLLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By, Originating Department: Budgeted Amount Actual Amount Final Action Needed By: 3,A, February 23. 2004 Murtu.. Siddiqui Finance Council Action Request: Review/Approve Consent Agenda Item 3.A. Staff Recommendation: Approve Consent Agenda Item 3.A. Claims Payroll #3.5 & Payroll #4 Advisory Commission Action: o Planning o PTRC Dale Dale . Snpporting Documents: o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: 1ZI Other: Financial Implications: Claims $240,244.29 Supplemental Payroll #3.5 $10,239.22 First February Payroll #4 $64,973.59 .Administrator/Staff Comments: Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02123/04 COUNCIL MEETING PAGE 1 OF3 . CLAIMS PAID SINCE LAST COUNCIL MEETING (02109104) ',ct<iii'ltR:iii'tt ~ ~:~~Vi;rw~R:~ ........ .............1 iiifu~mCF 'C6~ENti""'.,.,'.. ,:::::;;<<:::~:)::<<::::::::::::<:>> :: 24652 02105104 Acclaim Benefits 237.62 FSA Reimbursements 2003 24653 02111/04 10,000 Lakes Chanter 350.00 2004 March Seminar-BldD' Dent 24654 02111104 10,000 Lakes Chanter of ICe 60.00 2004 Membershin.Nordeen 24655 02111104 Affinitv Plus Federal Credit Union 2,988.87 First Februa~ PawOll 24656 02111104 leMA Retirement Trust457 1,290.86 First Februarv PaVToll 24657 02118/04 Acclaim Benefits 693.86 FSA Reimbursements 2/13/04 24658 02118104 Arden Hills Develonment Corp 19.248.49 2003 2nd HalfProoertv Tax Increment 24659 02118104 Michelle Olson 155.44 MileaeelExnense Reimb. 01/02-01120/04 24660 02118/04 Aaron Parrish 758.96 NAID ConfExn ReiniblMileaoe 01105,02106/04 24661 02118/04 Ramsev CountY Parks & Recreation 534.75 Showmobile Reservation-CAH 24662 02118/04 Snencer Fane Britt & Browne LL 638.00 . Leoai Fees-TCAAP 1213]/03 24663 02118/04 Vertical Endeavors 100.00 Denosit-Rock Climbinp- Wail-CAH SubtotaJ - Paid Claims 27,056.85 . Paid Claims From Above - 27,056.85 Add Unpaid Claims, Page 3- 213 187.44 Total Accounts Payable Claims for Council Approval, 02/23104- 240.244.29 Note: Checks foiunpaid claims totaling $&6,959.39 were mailed February 10, 2004 after approval at the February 9, 2004 Council Meeting. They were eheck numbers 24599-24651. *Exp. Related to TeAAP Project. unoIJI_~1 . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/23/04 COUNCIL MEETING PAGE2QF3 lINPAIIl CLAIMS REGISTER: ..:tx::u: ..lti<,>>Ai"r. YEI'.il'OOR::: """"""""':"""',""""""''''''''1'' iMOt1ijt...!co~~iiiis:>'. 24664 02124104 Accurate Press 696.51 * TCAAP Newsletter Printim~ 24665 02/24104 AdvantaQe Paner 441.31 SUDnlies 24666 02124104 Animal Control Services, Ine 416.38 Dog/Cat Enforcement-Jan 24667 02/24104 Aramark Uniform Service 49.03 Rug Cleaning~CH 24668 02/24/04 Bell, Fred 152.90 2004 Unifonn Purchase 24669 02124/04 Continental Research Corp 322.13 Shock Kit & Snrav 24670 02124104 Cornorate Exoress 521.96 Office SuoolicsJConv Paner 24671 02124/04 Dahlgren Shardlow and Uban 9,802.95 * TCAAP ProfServices-Jan 24672 02124104 Deluxe Business Forms & SuoDlies 120.24 APIPR Envelooes 24673 02124104 E-Z Recycling, IDe 5,248.00 Curbside Recycling 24674 02/24/04 Emer~ency Automotive Tech, Ine 633.78 Vehicle #109 Accessories 24675 02124104 Frattallcinc's HardWare 63.75 ShOD SUDnlics 24676 02/24104 Glenwood Inglewood 68,76 Soringwater.Jan 24677 02/24104 Grairiger, Ine 45.17 Supplies 24678 02/24104 Gritz Jackie 24.40 MileaQc Reimbursement 1/09~2J09/04 24679 02124104 International Code Council 100.00 2004 Member Dues-BId!! Dent 24680 02/24104 Johnson Controls 584.30 Reoair CH HV AC System 24681 02/24104 Kath Auto Parts 9.97 Shoo Suuolies 24682 02/24104 Kevin Tramm Construction, Inc 125.50 Refund-Water Permit #W03-033 24683 02/24104 Lea~!Ue of:MN Cities Iris Trust 189.98 Claim #00926261 11107103,F. Bell 24684 02124104 MN Utility Contractors Assoc. 300.00 2004 Membershin-T. Moore 24685 02124104 North Metrolnsoections lnc 2,280.40 Jan Electrical Inspections 24686 02/24104 Northern 110.72 Ratcheting Load Binder 24687 02/24104 Nosek, Marv 520.00 * TCAAP NewsletterlFeb Newsletter 24688 02124104 Olde Town Deli 63.48 Feh CC Worksession 24689 02/24104 Pace Analytical 779.31 January Water Testing 24690 02/24104 Peterson Frarn & Bergman 4,982.27 January Legal Fees 24691 02124104 Purchase Power 628.38 Januarv Posta2:e 24692 02124/04 Ouick Silver 13.45 DelivclV SelVice 24693 02124104 Ramsev County 218.84 Road Strioing.2003 24694 02124104 Reed, Fred 134.98 2004 Uniform Purchase I Subtotal ~ Unpaid Claims - Page 2 29,648.85 I CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 02/23104 COUNCIL MEETING PAGE 3 OF3 UNPAID CLAIMS REGISTER: :;~Tt'Mf~)TT: d{i:i~^j~ rrr: :v,~f\i:tid~:: """<<<,>>",., >< <>>V:iIll911ilt 7f dilllM~i\iis/ . 24695 02124104 Roseville City of 146.618.77 4003 Water Purchase/JPA-MIS-Jan 24696 02124104 Service Master 216.60 CH Frozen Pine Clcanun 24697 02124/04 Stenninpstone Theatre 500.00 Actin. Un-2004 24698 02124104 Suburban pronane 13.00 Fuel 24699 02124/04 Mrs. Frances F. Swenson 250.00 2003 PMP Shed Removal Reimbursement 24700 02124104 TaroetStores 25.94 Suoolies 24701 02124104 TimeSaver Off Site Secretarial 655.70 RecordinlJ" Secret~tv 24702 02124/04 Tolbert, Amv 44.00 Refimd-Creative Dramatics 24703 02124104 Truck Utilities Mfll' Comnanv 1,568.75 Utilities for V# 1 09 24704 02124104 United Rentals 11120.74 Drill Pressrrrench Box 24705 02/24104 URS Comoration 22,327.01 December Enllineerinl:!: Services 24706 02/24104 Wearll'uard 198.08 2004 Unifonn Purchase-Andrews Subtotal, Page 3 of 3 183,538.59 Subtotal, Pal1C 2 of 3 29.648.85 Total Unnaid Claims- 213,187.44 """YI""""""'~1 . . . . . . ~ i~ ~ ~ !!:.: .. ~ l:i o c UJ !< c '" '" tl UJ ::t: tl -' -' 0" 0::0 ~iD 11.~ >-~ 0::0 <(:;; :;)~ o::~ alo w'"' "-:;;: I- ~ :n u::e rJ) -' :! :I: Z w C It: <( "- o ,.. ~ <> 0 a 0 ~ :::~ .~ 0 0 ~ <0 0 ~ : ::~ z .~ ~ ~ :.~ ~ N :-r;: ~ 9 ~ ~ " ~ :-:c;, ~ :."1: ~ 0 - ~ ~ .~ ~ a ~ N . ,~ . ~ ~ < ." - N .0 :.'C'I ~ t .~ 0 ,':Iii .~ . .~ ~ 0 :-J< ~ " .~ 0 8 ~ :.", f ...~ '" ~ ~ .~ ~ ~ U U ~ ~ Ii: IW~ jp . . . . 8 ~ 8 g :::~ 1, ~ <0 0 :.:G . :.0:< . 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" " ;>-, C'd ON +-' --' .- ~ ~ ~ C'd '" " ~ 'E~~ '" B o Z . ~ ~HILLS Agenda Uem #, Council Meeting Date: Prepared By, Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 3B Februar AP Admin 2004 Request of City Council Action Council Action Request: Reappoint Craig Wilson as the City of Arden Hills' representative on the North Suburban Communciations Commission Staff Recommendation: Reappoint Craig Wilson as the City of Arden Hills' representative on the North Suburban Communications Commission Advisory Commission Action: D Planning DPTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied . Supporting Documents: D Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: D Other: Financial Implications: N/A Administrator/Staff Comments: . During the course of annual appointments, this particular appointment was overlooked. Craig Wilson has indicated that he is willing to consider serving as the City's representative on the North Suburban Communications Commission. llEarthlAdmin\CommitteesWorth Suburban Communications Commission\02-19-04 RCA Appointing Craig Wilson as Representative.doc . ~ ~HILLS Agenda lIem #: 3C Council Meeting Date, Februarv 23. 2004 Prepared By: AP ,(,;) Originaling Department Admin IJlU Budgeted Amount, Actual Amount, Final Action Needed By: Request of City Council Action Council Action Request: Amend the Official City Calendar to Reflect the Correct March Work Session Date of March 15, 2004 Staff Recommendation: Amend the Official City Calendar to Reflect the Correct March Work Session Date of March 15, 2004 Advisory Commission Action: D Planning D PTRC Date Date Aclion: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied . Supporting Documents: D Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: 1ZI Other: Revised Calendar Financial Implications: N/A Administrator/Staff Comments: . On the calendar that was originally approved, the March Work Session date was scheduled for the 22nd. To keep consistent with our regular schedule, the date should be 15th, or the the third Monday of the month. A revised calendar is attached for your review. Arden Hills City Council 2004 Meeting Schedule (Revised February 2004) . Date Dav Meetina Time Januarv 20 Tuesday Work Session 4:45 p.m. JanuarV26 Monday Council 7:00 p,m. Februarv 9 Monday Council 7:00 p.m. Februarv 17 Tuesday Work Session 4:45 p.m. Februarv 23 Monday Council 7:00 p,m. March 8 Mondav Council 7:00 p.m. March 15 Monday Work Session 4:45 p,m. March 29 Mondav Council 7:00 p.m. April 12 Monday Council 7:00 p.m. April 19 Monday Work Session 4:45 p.m. April 26 Monday.. . Council 7:00 p.m. Mav 10 Monday Council 7:00 p.m. Mav 17 Monday Work Session 4:45 p.m. Mav 24 Monday Council 7:00 p.m. June 14 Monday Council 7:00 p,m. June 21 Monday Work Session 4:45 p.m. June 28 Monday Council 7:00 p.m. Julv 12 Monday Council 7:00 p.m. July 19 Mondav Work Session 4:45 p.m. July 26 Mondav Council 7:00 p.m. Auaust 9 Mondav Council 7:00 p.m. Auaust 16 Mondav Work Session 4:45 p.m. Auaust 30 Monday Council 7:00 p.m. September 13 Monday Council 7:00 p.m. September 20 Monday Work Session 4:45 p.m. September 27 Monday . Council 7:00 p.m. October 12 Tuesday Council 7:00 p.m. October 18 Monday Work Session 4:45 p.m. October 25 Monday Council 7:00 p,m. Noyember 8 Monday Council 7:00 p.m. Noyember 15 Monday Work Session 4:45 p.m. Noyember 29 Monday Council 7:00 p.m. December 13 Monday Council 7:00 p.m, December 20 Monday Work Session 4:45 p.m. December 20 Mondav Council 7:00 p.m, . \\Earth\Admin\Council\Calendar\2004 Meeting Schedule.doc . e ~ ~HILLS Request of City Council Action Agenda Item #: Conncil Meeting Date: Prepared By, Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 6.A Februarv 23. 2004 PH CD $0,00 $0,00 March 12. 2004 Council Action Request: The applicant has requrested approval of a Site Plan for a temporary walkway structure. Staff Recommendation: Consider the attached Site Plan for the temporary walkway structure. Advisory Commission Action: [gI Planning D PTRC February 4, 2004 Action: OReviewed Action: OReviewed I2JApproved OApproved Date Date . Supporting Documents: [gI Memo/Letter: Staff memo to Planning Commission - February 4,2004 D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: e D Attorney Recommendation: [gI Other: Planning Commission minute excerpt - February 4, 2004 Financial Implications: Administrator/Staff Comments: ODenied ODenied ~ ~~HILLS - MEMORANDUM DATE: February 23, 2004 Agenda Item 6.A TO: SUBJECT: Mayor and City Council Peter Hellegers, City Planne@ Case #04-04 Guidant Corporation Site Plan Review - Temporary Walkway 4100 North Hamline Avenue FROM: Requested Action The applicant is requesting Site Plan Review approval for a temporary walkway which was recently constructed. e Planninl! Commission Recommendation In Planning Case #04-04 the Planning Commission has recommended approval of the Site Plan for the Temporary Walkway subject to the following conditions: I. The Applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD. 2. Exterior lighting of the walkway shall be in compliance with City Ordinance. 3. Stop signs shall be installed by the applicant at the crosswalk across Femwood Avenue. 4. The section of Femwood Avenue connecting the two halves of the walkway shall be striped as a crosswalk. 5. The attached Agreement to Terminate Use shall be executed by both parties and recorded with Ramsey Connty. 6. Upon such time as the use is terminated, the buildings that the walkway connects (Buildings E and L) shall be restored in such a way as is compliant with International Building Code and the exteriors shall be restored so that the finish of the repaired areas are consistent with the rest of the building. 7. Pedestrian curb ramps should be 5 feet long to meet the 8.3% ramp slope. Page 1 of2 e \\Earth\Planning\Planning Cases\2004\04-04 Guidant Site Plan Review Temporary Walkway {PENDING)\02-23-04 CC Report.doc . . . 8. A swale shall be constructed around the west side of the western half of the walkway to divert runoff around the structure. The applicant shall submit drawings showing the drainage around both halves of the walkway to the City Engineer. 9. The construction is subject to approval by the Building Official for Code Complianee. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on January 13, 2004. Pursuant to Minnesota State Statue, the City must act on this request by March 12,2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 6A-l 6A-2 Planning Commission report - February 4,2004 Planning Commission minute excerpt.- February 4, 2004 \\Earth\Planning\Planning Cases\2004\04-04 Guidant Site Plan Review Temporary Walkway (PENDING)\02-23-04 CC Rcport.doc Page 2 of2 e . Attachment 6A - 1 . ~ ~ EN HILLS . MEMORANDUM DATE: February 4, 2004 PC Agenda Item 4.A TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: Case #04-04 Guidant Corporation Site Plan Review - Temporary Walkway 4100 North Hamline Avenue Requested Action . The applicant is requesting Site Plan Review approval for a temporary walkway which was recently constructed. Backl!round Surrounding Area North Industrial 1- I: Limited Industrial Office South Industrial 1-1: Limited Industrial Office I Utility (across Count F) East (Shoreview) N/A N/A N/A West Low Density Residential R-I: Single Family Residential Single Family Residential \\Earth\Planning\Planning Cases\2004\04-04 Guidant Site Plan Review Temporary Walkway (PENDfNG)\02-04-04 PC Report.doc Page 1 of5 . . Site Data . . Industrial Light Industrial! Office 1- I: Limited Induslrial! PUD Overlay 92.78 acrcs (4,042,646 square feet) N!A Relatively flat. The City has reviewed the following requests for this property: Planning Request Comments CC Action -- Case 04-04 Site Plan Review Temporary Walkway - Master Plan PUD 3rd Moving Addition J from 04-01 Phase 2 to Phase 1 and - Amendment and Final PUD slightly larger Addition J Master Plan PUD 2nd Site layout change to 09/29/2003 03-25 Amendment allow for Building N (A) Addition 03-24 Site Plan Review Building N Addition 09/29/2003 (A) 03-23 Site Plan Review Parking Ramp #1 09!29/2003 (A) .-----.- 03-07 Site Plan Review Building Addition I - 03/3112003 Research Building (A) 03-06 Site Plan Review Building L - Training 03/31/2003 Center (A) 03-05 Master Plan PUD 1st Site layout changes to 03/3112003 Amendment Buildings I, K, L, and M (A) 03-04 Final Plat Final Plat and Vacation 06/30/2003 ofFernwood Ave. (A) 02-25 Master Plan PUD, Site Plan for temporary 11112/2002 Preliminary Plat classroom (A) Lexington Avenue 09/24/200 I 01-25 Sign Variances Signage and Water (A) Tower Signage \\Eanh\Planning\Planning Cases\2004\04-{)4 Guidant Site Plan Review Temporary Walkway (pENDING)\02-04-04 PC ReporLdoc Page 2 of5 Site Plan Review . The applicant is proposing a 90,000 square foot addition to the north side of Building E to be included in the current phase, Phase I (2003-2006), of construction. The addition, referred to as Addition "J" in the Master Plan, was originally contemplated as an 80,000 square foot facility to be built in Phase 2. The following analysis highlights some of the changes proposed in the current (third) PUD Amendment and Final PUD application for Addition "r'. 1. Aestbetics - Meets Code Requirement The walkway has been constructed of half a metal culvert with a wallboard on the opposite side. The interior of the walkway will reportedly be finished to look like a standard hallway. A rendering has been provided for your review. 2. Master Plan and Utility Impacts - Temporary walkway not contemplated The temporary walkway was not contemplated in the Master Plan. However, were the Master Plan to be altered it would only prove to encourage the temporary walkway's survival. In the future a skyway will connect Building K (phase I: 2003-2006) and Addition J (proposed to be moved to Phase I). Upon such time as these two buildings are constructed . and the skyway is built, the temporary walkway will not be necessary and can be removed. A draft Agreement to Terminate Use document has been drafted by the City Attorney to define the temporary nature of the use and explains wbo would be responsible for removing the walkway if access to the water main under the walkway was necessary. The Agreement establishes a maximum time of five (5) years for which the temporary walkway use may continue. Furthermore, the Agreement addresses the issue of access to the City's water main which runs along the west side of Fernwood A venue. If water main required maintenanee, repair, or replacement; the City would notify Guidant to remove that portion of the walkway as necessary to access the water main. The Agreement has been attached for your review. 3. Traffic The walkway should have little impaet on vehicular traffic within the site except. Following are some suggestions from City Staff to improve safety for both pedestrians and motorists on the site: · That portion of the street where pedestrians would cross Fernwood Avenue to get from onc side of the walkway to the other should be striped as a crosswalk so that motorists recognize it as such. \\Earth\Planning\Planning Cases\2004\04-04 Guidant Site Plan Review Temporary Walkway (PENDING)\02-04-04 PC ReporLdoc Page 3 of5 . e · Stop signs should be placed on both sides of the walkway to direct both northbound and southbound traffic to stop for pedestrians. . A minimum of 10 feet should be left between the edge of the curb and the doorway on the walkway so that vehicles have time to react to pedestrians. This could be achieved by moving the walkway structure back away from the curb or by necking the roadway down to 24 or 20 feel. · Pedestrian curb ramps should be a minimum of 5 feet long to meet 8.3% ramp slope. · If a north-south sidewalk is planned, additional space should be left between the walkway and the sidewalk so that pedestrians using the north-south sidewalk will not be forced to cross the pedestrian ramp. · Exits signs should be placed at the ends of the walkways so that they would be more visible in the advent of a fire. Staff Recommendation In Planning Case #04"04 staff recommends approval ofthe Temporary Walkway subject to the following conditions: 1. 2. 3. . 4. 5. 6. . Options The Applicant shaH continue to abide by the conditions of approval as stated in the approved Master Plan PUD. Exterior lighting of the walkway shaH be in compliance with City Ordinance. Stop signs shaH be instaHed by the applicant at the crosswalk across Fernwood Avenue. The section of Fernwood Avenue connecting the two halves of the walkway shall be striped as a crosswalk. The attached Agreement to Terminate Use shaH be executed by both parties and recorded with Ramsey County. Upon such time as the use is terminated, the buildings that the walkway connects (Buildings E and L) shaH be restored in such a way as is compliant with International Building Code and the exteriors shaH be restored so that the finish of the repaired areas are consistent with the rest of the building. 7. Pedestrian curb ramps should be 5 feet long to meet the 8.3% ramp slope. 8. A swale shaH be constructed around the west side of the western half of the walkway to divert runoff around the structure. The applicant shall submit drawings showing the drainage around both halves of the walkway to the City Engineer. I. Recommend approval as submitted. 2, Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. \'Warth\Planning\Planning Cases\2004\04-04 (iuidant Site Plan Review Temporary Walkway (PENDING)\02-04-04 PC RepClrt.doc Page 4 of5 Deadline for Al!ency Actions The City of Arden Hills received the completed application for this request on January 13,2004. Pursuant to Minnesota State Statue, the City must act on this request by March 12, 2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 4A-I 4B-2 4B-3 Location Map Description of Request, plan set, and rendering provided by the applieant Agreement to Terminate Use \\Earth\Planning\Planning Cases\2004\04-04 Guidant Site Plan Review Temporary Walkway {PENDfNG)\02~04"()4 PC Report.doc Page 5 of5 . . . . . Planning Commission Attachment 4A - 1 . } ~ ~ ~ ~ g ~S:l;;;!l' .!!l ""iO'" c J: ~'" ~; C;"<:;:ZLL'= -Ef~ ~ <( ~ ",0 '" ~~.~~~ """'<D~u O~ElO~ ~<(;o~ ~ ~ g ~ c: 00. ..- +Jc.u ~::E o ...J <:{2 - (]) (]) 1L o o CO ..- o o (J) o o o (J) .,.; o o '" i- '" :> ~ n Q) u. < o tae~..g;i ~. "~Il~! l'.'--g~Jr::-lf~ 0"'0 C1.~"''OQ. 5f~.H:~5i~ "'"1!;o''!~E~ ~.. ;t~..;oE oi 8-& ~'.:'~ li 'll S~E3~:a~~_ :',l..~~~.9"~ i~E2~~il~ .. -..,'tl 0" 1i!'0l :>O:;::Olo"e= ~~g.'!r::3",>- .. tl>41_0 Co.",.... s.. :jl....ui;>.i" ~~o~!:2~~ 5i~!3i11~l;?~ _~ ;iid~.!!!~ E 15if;,!:!.;::::tI~E c--GoE.,!.> .,'" li ",..'ii"'= g~~~~~gi ",.!!3: '" """'="" t'.!!g:E 152'2 E' ~~..ir::ii~"ll $ ~8 Ig ~-!5:>:! '" E"'''' ~ S.r;~ e gU~~;:;d!,e~o. g-€~g~~~r;~ ~~~8~~lR;Q OJ'' >. !'!~ <>>,. ",-':_1:>,!,"i''g "" 8~5_€~~ EO: ~;lR<;;~!~2~ ~'" 8~a;..., tj",.. 0;; ite-", e<O"o l'I- ~}ai~lig~~ ~~l'Jt"'S:~5i~ .o..p-.." ~-g~o_:=~; r::",..tli::"'o~c !'!8;;,:~a!"C~ ~ii~gg>s~~a ~~'!l;~;~.2:ll i'=sgEe~:ij-8~ a. '" ;;; Q) '" '" (J) (J) C> >- C :> o o >- Q) "' E '" 0:: a; U .. ::I o Ul e . Planning Commission Attachment 4A - 2 . 1 . 1 Description of Request (also include a letter explained the project: --4V:.LI"'+ ;~ re 1vesti/l\1 ,:~<. f' """ ^ft'rIMI,1 of A- +~,,",pDtiA,/ "'" - ')(',,-de. w~!Jcl-l""''1 ex'fe<\J;"" .+,........, -fk., '5luf!., "'~~}- ,c1""'tW" of . 1 ~ ~ \ ""~ of ...Jt-c. T V"A; I\;"'j L:e...f'!ti" f'L ,) -h, --t\...t' c!A.~ + ~...-\v..o:"'V< of e)(i'S~J;l '~ '. lht'. IJ..,I~I w:\\ bl" u"5+~ "f flVViol. btJ.,.rv A. t J t:~l -$t'~ V. +;''''''1;" t>.... ....."'"f .a....J fA ~nJ e,.h..l \AI \ c.W ....:.\A-, +C><fweJ WA?J. .-;;J;"'P-L 11JA.l~A.1 "":\\ 1,,(: Af'p",,~;~el~e~.\- II "'~ ...... bn:-...\<. ..,+ Fe............l Ave.. , FilinQ ReQuirements and Payment of Fees The City requests that you make a pre-application meeting with the City Planner to discuss the application process, requirements, and deadlines. The undersigned acknowledges that she/he understands that before this request can be considered, all required information and fees (including all deposits) must be paid to the City in advance. If additional fees are required to cover costs incurred by the City, the City Planner has the right to require additional payment from one or more of the undersigned, who shall be jointly liable for such fees. Such expenses may include (but are not limited to) direct city payroll and overhead costs, fees paid to consultants and other professionals, and the cost of printing, mailing, and supplies. The City may withhold final action on a land use application and/or . rescind prior action until all miscellaneous fees have been paid. Applicants are advised that an escrow deposit is required at the time of the submittal of the land Use Application to offset costs associated with the proposed project. ReQuired'Submittal Information The City of Arden Hills requires the following submittals. True and accurate representation of the requirements outlined in the procedural form for the specified type of request is the responsibility of the applicant. . A certified land survey. · Site plan(s) (for all development projects). o Five (5) large scale copies, folded in sets no larger than 8 ,/, x 14" with the print side facing out, o Fifty (50) copies of 11" x 17" reductions of All PLANS MUST BE 3-HOLE PUNCHED AND Z- FOLDED. o Mailing labels of all properties within 350 feet of the property (this information may be obtained from Ramsey County). Completellncomplete Applications An incomplete application will delay the processing of land use requests. The application approval time commences and an application is considered officially filed when the City Planner has received and examined the application and determined that the application is complete. The decision whether the application is complete or incomplete shall be made within ten (10) business days following the submittal of the application. When the application is deemed to be .complete" it shall be placed on the agenda of . Page 2 on . e e e I o ~ ~ / \. 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'I'! ~ ~ ~ Hi ii.... s [llil ):J "jlii ~ ,i!!! ;:~ lil8 Zz ::= !;;; . E: !l:z Zm ~~ N IJl / < ~~ \~ ~ ~ ".. : ~ :-----..:. " ng 'h: "llI- I'D 8~ z~ f I f - i!j . Jill ., ,.I, 110 'i' tl l!j !, iJ I lfil hlf · r . r;;;=;I -!:l~ ~ ~ ~ ! C1 C -I -, ~ :t> z - ~ ro ^ :;E ro '< I .....lo. e . . Planning Commission Attachment 4A - 3 . DRAFT . AGREEMENT TO TERMINATE USE CITY OF ARDEN HILLS GUIDANT CORPORATION 1.0 PARTIES. This Agreement is dated the _ day of ,2004 and is entered into by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation (herein "City") and GUIDANT CORPORATION, a Minnesota corporation, its successors and assigns (herein "Guidant") 2.0 RECITALS A. On the _ day of , 2003, the City authorized the issuance of a planned unit development permit for Guidant. B. The planned unit development permit described in detail the construction which was authorized on property owned by Guidant in the City. C. After approval and execution of the planned unit development permit, Guidant constructed a grade level covered walkway (the 'Walkway") without a bu ilding permit and in violation of the terms of the planned unit development permit. . D. A portion of the Walkway lies on top of a City watermain. E. The City has agreed to allow the Walkway to remain temporarily on the Guidant property and Guidant has agreed to remove the covered Walkway from the Guidant property pursuant to the terms and conditions of this Agreement. 3.0 TERMS AND CONDITIONS. Now, therefore, the parties agree as follows: A. Removal. Guidant shall remove the Walkway on or before the _ day of ,200_ at its sole cost and expense. B. Maintenance of Watermain. If the City, in its sole discretion, determines that the City watermain which lies beneath the Walkway needs to be repaired, replaced or otherwise maintained in any manner, Guidant shall, upon written request from the City ("Notice to Remove") remove the Walkway at its sole cost and expense and within the time line described in the City's Notice to Remove. . . . . IN WITNESS WHEREOF, the City and Guidant have caused this Agreement to be executed as of the date and year first above written. CITY OF ARDEN HillS, a Minnesota statutory city BEVERLY APLlKOWSKI, MAYOR ATTEST: Michelle Wolf, Acting City Administrator In the Presence of: GUIDANT: GUIDANT CORPORATION By: Printed Name: Title: By: Printed Name: Title: [ACKNOWLEDGMENTS ON FOllOWING PAGE] 2 . STATE OF MINNESOTA ) ) ss. ) COUNTY OF On this _ day of , 2004, before me, a notary public within and for said county, personally appeared Beverly Aplikowski and Michelle Wolf, to me known to be respectively the Mayor and City Administrator of the City of Arden Hills, and they executed the foregoing instrument and acknowledged that they executed the same by authority of and on behalf of City of Arden Hills. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this _ day of , 2003, before me, a notary public within and for said county, personally and , the and of Guidant Corporation, a Minnesota corporation, and owner of the above described property and he/they executed the foregoing instrument and acknowledged that he/she/they executed the same on behalf of said corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: PETERSON, FRAM & BERGMAN, PA (JPF) 50 East Fifth St., #300 St. Paul, MN 55101 (651) 291-8955 F:\users\JaniceUerry\Arden HilIs\Guidant -Agreement to Terminate Use,wpd 3 . . . . . Attachment 6A - 2 . MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, FEBRUARY 4, 2004 7:00 P.M. - ARDEN HILLS CITY HALL . CALL TO ORDER Cbair Sand called the meeting to order at 7:08 p.m. ROLL CALI" Present were Commissioners Clayton Larson, Ken Bezdicek, Elizabeth Modesette, Megan Ricke, Fran Holmes, Clayton Zimmerman, and Chair David Sand. Absent: None. Also present were Mayor Beverly Aplikowski, Conncil Members Lois Rem and Brenda Holden, City Administrator Michelle Wolfe, Assistant City Administrator Aaron Parrish, City Planner Peter Hellegers, City Engineer Nick Landwer, and Recording Secretary Kathleen Altman. SWEARING IN OF PLANNING COMMISSIONER MEMBER FRAN HOLMES Chair Sand swore in Planning Commissioner member Fran Holmes. . A. APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON DECEMBER 3, 2003. Commissioner Zimmerman moved, seconded by Commissioner Larson to approve the December 3,2003 minutes as presented. The motion carried unanimously (7-0). UNFINISHED AND NEW BUSINESS A. PLANNING CASE 04-04: GUIDANT CORPORATION; 4100 HAMLlNE AVENUE; SITE PLAN REVIEW FOR TEMPORARY W ALKW AY Mr. HeIlegers stated the applicant was requesting Site Plan Review approval for a temporary walkway, which was recently constructed. He presented the Site Plan review and recommended approval ofthe Temporary Walkway subject to the conditions as noted in staff's February 4, 2004 report. Chair Sand invited applicant to make comment. Judd Brasch, RSP Architects, presented the proposed site plan to the Commission. He . stated this walkway was meant as a temporary heated enclosure across the campus. . . ARDEN HILLS PLANNING COMMISSION - FEBRUARY 4, 2004 2 Commissioner Zimmerman asked what did temporary mean. Mr. Brasch replied it would be a five-year maximum. Chair Sand asked if the design had been reviewed for Code compliance. Mr. Braseh responded it had. Commissioner Zimmerman moved, seconded by Commissioner Ricke, to approve Planning Case 04-04: Guidant Corporation; 4100 Hamline Avenue; Site Plan Review for Temporary Walkway, subject to the following conditions: I. The applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD. 2. Exterior lighting of the walkway shall be in compliance with City Ordinance. 3. Stop signs shall be installed by the applicant at the crosswalk across Fernwood Avenue. 4. The section of Fernwood Avenue connecting the two halves of the walkway shall be striped as a crosswalk. 5. The attached Agreement to Terminate Use shall be executed by both parties and recorded with Ramsey County 6. Upon such time as the use is terminated, the building that the walkway connects (Buildings E and L) shall be restored in such a way as is compliant with International Building Code and the exteriors shall be restored so that the finish ofthe repaired areas are consistent with the rest of the building. 7. Pedestrian curb ramps should be 5 feet long to meet the 8.3% ramp slope. 8. A swale shall be constructed around the west side of the western half of the walkway to divert runoff around the structure. The applicant shall submit drawings showing the drainage around both halves of the walkway to the City Engineer. 9. The construction is subject to approval by the Building Official for Code compliance. Commissioner Larson requested Condition 9 bc added to state: The eonstmction is subject to approval by the Building Official for Code compliance. Commissioner Zimmerman and Commissioner Rieke accepted condition number 9 as a part of their motion and second. . The motion carried unanimously (7-0). I ~ e ~ ~~ HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Depanlrnent: Budgeted Amount: Actual Amount: Final Action Needed By: Request of City Council Action 6.B Februarv 23. 2004 PH CD $0.00 $0.00 March 11. 2004 Council Action Request: The applicant has requrested approval of a third amendment to their previously approved Master Plan PUD and a Final PUD for Addition "J". Staff Recommendation : Consider the attached Master Plan PUD and Final PUD for Addition "J". Advisory Commission Action: ~ Planning D PTRC February 4, 2004 Action: DReviewed Action: DReviewed [8JApproved DApproved Date Date e Supporting Documents: ~ Memo/Letter: Staff memo to Planning Commission - February 4. 2004 D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: ~ Other: Planning Commission minute excerpt - February 4, 2004 Financial Implications: Administrator/Staff Comments: . DDenied DDenied " r ~ ~HILLS . MEMORANDUM DATE: February 23, 2004 Agenda Item 6.B TO: Mayor and City Conncil Peter Hellegers, City Planner@ Case #04-01 Guidant Master Plan PUD (Third) Amendment and Final PUD for Addition "}" (also referred to as "E" North Addition). 4100 North Hamline A venue FROM: SUBJECT: ReQuested Action The applicant is requesting approval of a third amendment to the previously approved Master Plan Planned Unit Development (PUD) and a Final PUD for Addition "J". e I'lanninl! Commission Recommendation In Planning Case #04-01 the Planning Commission has recommended approval ofthe Planned Unit Development Master Plan (Third) Amendment and Final PUD for Addition "J" subject to the following conditions: I. The Applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD. 2. The Phasing Schedule shall be amended to reflect the 90,000 square foot Addition "J" in Phase One (2003-2006). 3. The applicant shall permanently maintain the 60-foot clearance around the entire building. 4. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. 5. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. 6. Guidant shall locate a fire hydrant on the North and West sides of the building. 7. The applicant shall verify if the addition will have its own sprinkler system or if the system will be added on from Building E. 8. The applicant shall verify the location ofthe F.D.C. \\Earth\J>lanning\Planning Cases\2004\04-0l Guidant Master Plan PUD Amendment and Final PUD for Addition J (PENDING)\02-23-Q4 CC Report.doc Page 1 of2 . . . . ~ 9. The F.D.C. shall be located within 150 feet ofa fire hydrant. 10. Guidant should develop a system of identifying individual buildings (This would allow visitors, and more importantly firefighters, to quickly identify the location of the buildings. One suggestion would be to place the text "Building J" over the entry points to the building [espeeially the Fire Department entrance]. Currently most calls would result in the fire department dispatched to go to 4100 Hamline and not a particular building) and shall provide a map of this campus system to the Lake Johanna Fire Department, Ramsey County Sheriffs Department, and the City of Arden Hills. 11. The applicant shall submit a landscape performance bond or other surety for 125% of the cost of materials and installation valid one full year from the date of installation prior to the issuance of a building permit. 12. The applicant shall submit a revised landscape plan and planting schedule to comply with City Landscape standards which shall require approval of the City Planner prior to the issuance of building permits. 13. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, MPCA, and other governmental entities. 14. That an additional traffic study now scheduled for the end of phase one may be done at the City's option as a part of the approval process for Building "K", ifrequested, before construetion. 15. Staff and Guidant will jointly monitor the parking situation and utilize additional spaces that have been indicated as proof of parking if the need arose. Options I 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial with reasons for denial. Ifthe City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." Table for additional information. 4. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on January 12, 2004. Pursuant to Minnesota State Statue, the City must act on this request by March 11, 2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 6B-I Planning Commission report - February 4,2004 6B-2 Planning Commission minute excerpt - February 4,2004 \\Earth\Planning\PJanning Cases\2004\04-01 Guidant Master Plan PUD Amendment and Final PUD fOf Addition J (PENDING)\02-23-04 CC RepQrcctoc Page 2 of2 . . Attachment 6B - 1 e ~ EN HILLS . MEMORANDUM DATE: February 4,2004 PC Agenda Item S.A TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: Case #04-01 Guidant Master Plan PUD (Third) Amendment and Final PUD for Addition "J" (also referred to as "E" North Addition). 4100 North Hamline Avenue Requested Action . The applicant is requesting approval of a third amendment to the previously approved Master Plan Planned Unit Development (PUD) and a Final PUD for Addition "J". Backeround Surrounding Area North Industrial 1- I: Limited Industrial Office South Industrial I-I: Limited Industrial Office 1 Utility (across Count F) East (Shoreview) N/A N/A N/A West Low Density Residential R-l: Single Family Residential Single Family Residential \\Earth\Planning\Planning Cases\2004\04-01 Guidant Master Plan PUD Amendment and Final PUD for Addition J (PENDlNG)\02-04-04 PC Report.doc Page 1 of8 . . . . Site Data Industrial Light Industrial 1 Office I-I: Limited Industrial 1 PUD Overlay 92.78 acres (4,042,646 square feet) N/A Relatively flat. The City has reviewed the following requests for this property: Planning Request Comments CC Action Case 04-04 Site Plan Review Temporary Walkway - Master Plan PUD 3,d Moving Addition J from 04-01 Amendment and Final PUD Phase 2 to Phase I and - slightly larger Addition J Master Plan PUD 2nd Site layout change to 09/29/2003 03-25 Amendment allow for Building N (A) Addition 03-24 Site Plan Review Building N Addition 09/29/2003 (A) 03-23 Site Plan Review Parking Ramp #1 09/29/2003 (A) 03-07 Site Plan Review Building Addition I -- 03/3112003 Research Building (A) 03-06 Site Plan Review Building L - Training 03/3112003 Center (A) 03-05 Master Plan PUD 1st Site layout changes to 03/31/2003 Amendment Buildings I, K, L, and M (A) 03-04 Final Plat Final Plat and Vacation 06/30/2003 of Femwood Ave. (A) 02-25 Master Plan PUD, Site Plan for temporary 11112/2002 Preliminary Plat classroom (A) Lexington Avenue 09/24/2001 01-25 Sign Variances Signage and Water (A) Tower Signage --~- \\E3rth\Pl:mning\Planning Cases\2004\04-0l Guidant Master Plan pun Amendment and Final PUD for Addition J (PENDING)\02-04-04 PC ReporLdoc Page 2 of8 Master Plan PUD (Third) Amendment and Final PUD Review for Addition "J" . The applieant is proposing a 90,000 square foot addition to the north side of Building E to be included in the current phase, Phase I (2003-2006), of construction. The addition, referred to as Addition "J" in the Master Plan, was originally contemplated as an 80,000 square foot facility to be built in Phase 2. The following analysis highlights somc of the changes proposed in the eurrent (third) PUD Amendment and Final PUD application for Addition "J". Master Plan PUD and Final Plan PUD Review 1. Building Area / Floor Area Ratio - Meets requirement. The floor area ratio requirement for the I-I Limited Industrial District is 0.6. The proposal shows a floor area ratio of 0.55. (Square Feet) 2,425,588 (%) 60% Max (Square Feet) 2,231,293 (%) 55% (Square Feet) 2,241,293 (%) 55% . 2. Lot Covered by Structure - Does not meet requirement (includes parking ramps). It should be noted that the numbers for Lot Covered by Structure exceeded requirements because the Guidant Master Plan included figures for both building and parking ramp area. The Arden Hills Zoning Code does not address the issue of whether parking ramps should be included in those figures. Typically parking areas would not be counted in lot covered by structure figures and the plan would therefore meet the I-I Criteria. (Square Feet) 1,2]2,794 (%) 30% Max (Square Feet) 1,328,313 (%) 32.8% (Square Feet) 1,338,313 (%) 33% 3. Landscape Lot Area - Landscape area requirement met; Landscaping requirements not met. \\Earth\Planning\Planning Cases\1004\04-01 Guidant Master Plan PUD Amendment and Final PUD for Addition J (PENDING)\02-04-04 PC Report.doc Page 3 of8 . . . . The landscape area requirement for the I-I district states that a minimum of 35% of the property should be kept as landscape area. The Guidant PUD Master Plan significantly exceeds the requirements by having 53% of the property as landscape area. The revised plans for Addition "J" represent a decrease of approximately 4,000 square feet from the previously approved Master Plan PUD 2nd Amendment. (Square Feet) 1,414,926 (%) 35% Min (Square Feet) 2,140,701 Under the City's landscape plan design requirements 281.25 caliper inches of trees are required (the minimum total caliper inches required for trees can be arrived at by dividing the gross square footage of all floors of the building [90,000] by 320) for this case. The applicant has proposed 247 caliper inches of deciduous and ornamental trees and 36.63 eaIiper inches of coniferous trees in the provided area near Addition J. The result is 283.63 total caliper inches, which more than meets the requirement. However, the caliper inches of trees do not comply with the percentages outlined in the City of Arden Hills Landscaping Plan standards (as shown on table below). Caliper Inches of proposed trees are outlined on the table below The coniferous trees proposed by the applicant actually fall somewhere between the categories listed below as they are 3.33 ealiper inches (8-foot height divided by 2.4). Staff has included the coniferous trees in the 2 to 3 inch caliper category. 1-2 Stories 50 % (140.62) 30 % (84.38) 20 % (56.25) Proposed # of Caliper Inches 154.13 66.50 63.00 4. Signage - Not Addressed \\Earth\Planning\Planning Cases\2Q04\04-01 Guidant Master Plan PUD Amendment and Final PUD for Addition J (PENDlNG)\02-04-Q4 PC Rcport.doc Page 4 of8 Based on the sign ordinance, the property is in District 6, or those areas on Lexington Avenue north ofI-694 and property zoned Bl. This would allow the applicant to apply for . 60 square feet of wall signage on the building that could be administratively approved. 5. Aesthetics - Meets Code Requirement In the Building Design Narrative (pages of 15-17) of the approved Master Plan PUD the design of Addition J is briefly referenced. Basically, the narrative states that additions to current buildings, like Addition J, will be used to improve the appearance of the building. The narrative also states that the palette of materials will be similar to what was used on the Training Center (Building L) but likely at a lesser extent. Potential materials which are listed in the narrative include: brick, architectural pre-cast concrete, stone or cast-stone, metal panel and glass. The design as currently proposed would have the two levels aligning with the current levels of Building E. The exterior would incorporate cast-stone, metal panel, and glass; these materials are consistent with the design narrative of the Master Plan. In addition to the elevations a colored building rendering has also been included for your review. 6. Height of Buildings - Building meets code requirement (2-foot variance from Master Plan for Building Height, 5-foot variance from Code and 10-foot variance from Master Plan for East Stair / Elevator Core) Elevator Core / East Stair does not meet requirement. . Addition J is proposed to be 32 feet which is within the maximum height permitted in the I-I Zoning District. Guidant has proposed continuing the current roofline of the building for the addition. This is a variance of 2 feet from the approved Master Plan; however the height is within the City's maximum heigbt limit for the district. The east stair I elevator core is proposed to be a maximum height of 40 feet to allow for a future skyway connection to Building K. Tbis is a variance of 5 feet from the Code requirements and] 0 feet from the Master Plan. Proposed Buildings and Building Additions Proposed Building/Addition I-I Criteria (Max Height) Master Plan Height Master Plan 1'" Amendment Height Elevator Core! East Stair I-I eight Addition J \\Earth\Planning\Planning Cases\2004\04-01 Guidant Master Plan PUD Amendment and Final PUD for Addition J (PENDING)\02-04-04 PC Rcport.doc Page 50f8 . . . . 7. Phasing - Requires modification to include Addition UJ" in Phase 1 (2003-2006) of the Phasing Schedule. The phasing schedule lists Additions "J" as part of Phase 2 (2010-2015). The applicant has provided a list of the amount of space and parking spaces provide for Phase I and the amount of space and parking spaces which have been provided for Phase 2. The applicant's list shows what was originally approved and what has been proposed (or constructed) to this point. Staff has reviewed the applicant's list and provided the following table to demonstrate what has been approved (through the Master Plan and previous amendments) and what is currently proposed in conjunction with Phase 1 of the Master Plan. It is staff's understanding that the applicant still wishes to keep Building K in phase I so that has been included on staffs table to show the overall changes to Phase I of the Master Plan PUD. The phasing schedule would need to be amended to reflect the change from Phase 2 to Phase I. Impact on Phase 1 of the Master Plan Phasing Schedule Approved to date (square feet) Proposed (square feet) Construction of Building L 112,000 Construction of Building L 112,000 (Training Center) (Training Center) Construction of Addition I 54,000 Construction of Addition I 54,000 (Bldg. E - South) (Bldg. E - South) Construction of Building K 259,200 Construction of Building K 259,200 (Administration Building) (Administration Building) _~aster Plan only - not Final Master Plan only - not Final Construction of Building N 38,000 Construction of Building N 38,000 Addition Addition Construction of Addition J 90,000 - - (Bldg. E - North) Construction of Parking 500 Spaces Construction of Parking 500 Spaces Ramp 1 Ramp I Construction of Parking 900 Spaces Construction of Parking 900 Spaces Ramp 5 Ramp 5 Total 463,200 Total 553,200 Square Feet Square Feet 1,400 1,400 Spaces Spaces 8. Parking - Met through proof of parking. \\EaJ1h\Planning\Planning Cases\2004\04-01 Guidant Master Plan PUD Amendment and Final PUD for Addition J (PENDrNG)\02-04-o4 PC Report.doc Page 60f8 The proposed addition would create a need for 360 parking spaces in accordance with the City's parking standards. Currently there is a deficit of parking spaces on the campus . which Guidant has proposed to address through proof of parking, allowing for 806 potential spaces should the need for those spaces become apparent. 9. Traffic Traffic has remained one of the key issues for the Campus Master Plan. However, tbe Master Plan (third) Amendment should not have a significant impact on traffic at the Guidant Campus. Previously, staff received several telephone calls and letters from residents who were concerned about the traffic at the intersection of County Road F and Hamline. The general belief was that the additional traffic at Guidant will only worsen the problem. Staff has not received any letters or telephone calls from residents about the current application. The Guidant Master Plan POO Phasing Schedule shows the reconstruction of the intersection of HamIine Avenue and County Road F contemplated for somewhere before Phase 2 of the Master Plan (2010-2015). This would follow the construction of Addition J and Building K. Several other traffic improvements are planned for Phase 2 including a possible light at Fernwood Avenue and County Road F. One of the requirements of the original Master Plan was that Guidant would perform a traffic study at the conclusion of each phase of development (and prior to the start of the next phase). Since Addition J was originally included in Phase 2, if Building K were . constructed a traffic study would in a sense already be "overdue". The Planning Commission should diseuss whether the traffic study should now take place prior to the construction of Building K (still in Phase I) or whether the traffic study could wait until after the construction of Building K and Parking Ramp #5 (as scheduled, at the conclusion of Phase 2). Staff Recommendation In Planning Case #04-01 staff recommends approval of the Planned Unit Development Master Plan (Third) Amendment and Final PUD for Addition ''J'' subject to the following conditions: 1. The Applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD. 2. The Phasing Schedule shall be amended to reflect the 90,000 square foot Addition ''J'' in Phase One (2003-2006). 3. The applicant shall permanently maintain the 60-foot clearance around the entire building. 4. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. \\Earth\Planning\Planning Case!':\2004\04-01 Guidant Master Plan PUD Amendment and Final PUD for Addition J (PENDfNG)\02-04-04 PC Report.doc Page 70f8 . . . e 5. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. 6. Guidant shall locate a fire hydrant on the North and West sides ofthe building. 7. The applicant shall verify if the addition will have its own sprinkler system or if the system will be added on from Building E. 8. The applicant shall verify the location of the F.D.C. 9. The F.D.C. shall be located within 150 feet ofa fire hydrant. 10. Guidant should develop a system of identifying individual buildings (This would allow visitors, and more importantly firefighters, to quickly identify the location of the buildings. One suggestion would be to place the text "Building J" over the entry points to the building [especially the Fire Department entrance]. Currently most calls would result in the fire department dispatched to go to 4100 Hamline and not a particular building) and shall provide a map of this campus system to the Lake Johanna Fire Department, Ramsey County Sheriffs Department, and the City of Arden Hills. 11. The applicant shall submit a landscape performance bond or other surety for 125% of the cost of materials and installation valid one full year from the date of installation prior to the issuance of a building permit. 12. The applicant shall submit a revised landscape plan and planting schedule to comply with City Landscape standards which shall require approval of the City Planner prior to the issuance of building permits. 13. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, MPCA, and other governmental entities. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on January 12, 2004. Pursuant to Minnesota State Statue, the City must act on this request by March II, 2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 5A-l Location Map 5B-2 Description of Request, plan set, and rendering provided by the applicant \\Earth\Planning\Planning Cases\2004\04-01 Guidant Master Plan PUD Amendment and Final PUD for Addition J (PENDING)\02-04-04 PC Report.doc Page 8 of8 . . e . Planning Commission Attachment SA - 1 . <{z (-~ I~~~ YJ0;)Y [~~J SlIIllIUJJillIIi ~ lC\\~llliIiJ 0, I ~~~'! Pil\\J I anlla7lV ~Ol5u,x" I I r-.,. I~i ;----- ' i I I I I - <D <D LL o o ~r I 1 , 1 , I 1 01 01 (J) &1 .1 ~ <Y 10 o "Do Q 0 o " o o u o o - D. ~ & o o (J) _IWIIl'H c ~-2!" g;~ t~g,&.~g~~ ~~~~~~i~ ~~g5~'5::~ lii~~i!~ 8 ::t~~~:~ ~ ~ nUHH ~ '""::.;~g~::~E ::J Li '" lL ....-- 0. ro ::?: c O. ~:~ f\~, ",CO O~ O~ --' '" '" ro m (f) (') o >^ ~~g~ 1:: ~ '" ;;; ~ ~'~"- ~.~ ~~ ~"'j~ ~ [: -<{~ >. C :J o o >. '" '" E ro 0:: o o ii: ill u ... :> o Ul ~ , . . Planning Commission Attachment SA - 2 . Guidant Corporation Addition J (Building E North) Land Use Application - Description Request January 5,2004 . Description of Request (supplement) I) Guidant is requesting a Master Plan PUD Amendment to allow the construction of Building E North Addition (Addition J) as part of phase one and modifying the GSF from 80,000 to 90,000. At the time of the development of the PUD we anticipated a sequence of construction and developed a three-part phasing schedule. The purpose was to provide markers to allow an evaluation of the traffic issues prior to implementation of the next phase. It is difficult to predict which area of the business will grow the fastest. We are proposing to construct Addition J (E-North) as part of phase one. This will bring the actual phase one square footage of construction to 294,000 GSF of the proposed PUD Master Plan area of 419,000 GSF. PUD MASTER PLAN Approved Phase one building construction included the following: Construction of Building L (Training Center) 108,000 GSF Construction of Addition I (E - South) 52,300 GSF Construction of Building K (Administrative Building) 259,200 GSF 419,500 GSF Construction of Parking Ramp No 1 Construction of Parking Ramp No 5 net gain net gain 500spaces 900 spaces . Proposed Phase one building construction included to date: Construction of Building L (Training Center) Construction of Addition I (E - South) Construction of Building N Addition Construction of Addition J (E - North) 112,000 GSF 54,000 GSF 38,000 GSF 90.000 GSF 294,000 GSF Construction of Parking Ramp No 1 Construction of Parking Ramp No 5 net gain 500 spaces 900 spaces Reconstruction of Cummings Park Drive will be complete in the spring with installation of the final bituminous overlay and striping. The installation of the traffic signal at Cummings Park Drive and Lexington A venue will be complete in January 2004. We anticipate continual growth and would like to continue the discussion with the City of Arden Hills, Ramsey County and MNDOT to work towards timely traffic improvements required to proceed with the future phases. We expect the addition of the second northbound lane from Cummings Park Drive to Highway 96 and the installation of the traffic signal at the intersection of Victoria and Lexington Avenue to be complete by end of 2005 to satisfy the traffic improvements necessary to proceed with phase two. . Page 10f2 . e . Guidant Corporation Addition J (Building E North) Land Use Application - Description Request January 5, 2004 2) Guidant is requesting a Final PUD for the review of Building E North Addition (Addition J). The addition will be located on the north end of Building E on the Guidant campus (refer to Campus Master Plan P.U.D.). It will replace an existing surface parking lot immediately north of existing Building 'E'. The addition will be a steel structure, 2 levels, with the new floors aligning with the existing. The height above grade at the northwest stair core will be approximately 32 feet. 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III 0 ... , ... 0 ~ :E ~ K . ~ - e o j o II c, ~.c- ~ ~ ~~ '" 0 ,,,X" g ;; ~~ ~ o < - ;;: ;:, n g g ',; +;; "" ~. ~ :C ~ " o ~ o i , 0 0 " " , " 0 0 ~ " ~ !'. 0 0 " " . 0 . i " " " , '" ; , m ~~ C OC'] , , ~ l r 00 _r ~c: , i ~ . . mO >0 )> ~ Zz 0- -0- i5 fl'i OZ 00 z -Gl +==- 00 r;:: -<. i2> ()lr ofT! <::) s:Z Zz zm -12 <::) "'~ ~o -" ~-l ~m -< '" I .. '! If r'1t I 1 T I f . . g ~ '0 I ,~ 0, o 0, ~ ~ . ~ o ~ ., . . . " Q ::;! o 'Tl ~ m z :r ;= !;; '- l> :z t-.:>. ~ '" = = -1>0 ;D m o m <: m o . . Attachment 6B - 2 . ARDEN HILLS PLANNING COMMISSION - FEBRUARY 4,2004 3 PUBLIC HEARINGS . A. PLANNING CASE # 04-01: GUIDANT CORPORATION; 4100 HAMLINE AVENUE; MASTER PLAN PUD AMANGEMENT AND FINAL PUD FOR "ADDITION J" Mr. Hellegers stated applicants were requesting approval of a third amendment to the previously approved Master Plan Planned Unit Development (PUD) and a Final PUD for Addition "J". Mr. Hellegers indicated applicant was proposing a 90,000 square foot addition to the north side of Building E to be included in the current phase, Phase I of construction. The addition, referred to as Addition "J" in the Master Plan was originally contemplated as an 80,000 square foot facility to be built in Phase 2. Mr. HeIlegers noted staff recommended approval of the Planned Unit Development Master Plan (Third) Amendment and Final PUD for Addition "J" subject to the conditions as noted in staffs February 4,2004 report. Chair Sand opened the public hearing at 7:20 p.m. Chair Sand invited applicant to make comment. Judd Brasch, RSP Architects, presented the Campus Master Site Plan to the Commission. . He noted they were not sure when the next phase would begin, but they anticipated it would be Building "K". He noted the addition would sit over an existing parking lot. Chair Sand asked how many parking spaces would be lost. Mr. Brasch responded they would be losing 167 spaces, but these spaces were replaced by the parking ramp. Mr. Brasch presented the landscaping plan and noted they would be making revisions to it based on staffs reeommendations. He noted the exterior building materials would match the existing materials on the buildings. He noted there was a planned skyway connection from the second floor attaching this to Building "K". Commissioner Bezdieek asked how many staff positions would this add to the campus. Mr. Brasch replied approximatcly 300 to 350 additional people once the addition was complete. Commissioner Modesette asked how many people would be in Building "K". Mr. Brasch replied there could be approximately 900 additional people added. Commissioner Larson asked if the parking ramps would be completed prior to the Occupancy of Building "K" and "J". Mr. Brasch replied that was their goal. He noted they were losing parking spaces with this construction, so it was important to have the . ramps completed to accommodatc the necessary parking. Commissioner Larson asked how many ramps were proposed with Phase I. Mr. Brasch replied there would be two ramps constructed - ramps I and 5. . . . ARDEN HILLS PLANNING COMMISSION - FEBRUARY 4, 2004 4 Commissioner Modesette asked how many people were begin added in phase I without Building ''J'' and "K". Mr. Brasch noted most of the space was training center, so it was not intended for staffing. However, he noted it would accommodate approximately 250 - 350 additional people between the two buildings. He indicated for the training center, approximately 50 percent of the people were already on site. He stated Building "N" would accommodate 40-50 people. Chair Sand asked when would Femwood be converted to the type of street as indicated on their Master Plan. Mr. Brasch responded they hoped to start the reconstruction next summer, but he did not know how far they would get this year. Chair Sand requested Guidant give adequate notice to the residents when the street would be reconstructed. Mr. Brasch replied they would notify the City when the construction would begin so it could be published. Chair Sand invited anyone for or against the variance to come forward and make comment. There were no comments from the public. Chair Sand closed the public hearing at 7:34 p.m. Commissioner Larson stated he wanted to be assured that Guidant did not add two many people to this complex without having adequate on site parking. Mr. HeIlegers responded parking ramp would start construction this summer and with those additional parking spaces being added, it should be adequate to provide for the additional parking spaces. He noted parking ramp 5 would be started when Building "K" was eompleted. Mr. Parrish stated as Guidant added phases to this plan, parking would be analyzed and there would need to be sufficient parking on the site to aecommodate the vehicles. He stated traffic would be looked at the completion of each pbase. Commissioner Zimmerman stated his concern was that they were losing parking with the building addition and the loss of parking spaces with the construction of Ramp I, and he was not assured that there would be sufficient parking. Mr. Hellegers replied if additional parking spaees were needed short-term, the proof of parking area could be converted into a parking area with little difficulty. Commissioner Zimmerman asked who would monitor the parking situation. Mr. Hellegers responded if this was a concern of the Planning Commission, staff could check on the parking conditions and this could be added as a condition of approval. Chair Sand asked with respect to the traffic study, did they had the option of authorizing it prior to Building "K" being built or after Building "K" was built. Mr. Hellegers responded they had the option of either. Commissioner Ricke moved, seconded by Commissioner Zimmerman to recommend approval of Planning Case No. 04-01: Guidant Corporation, 4100 Hamline Avenue; Master Plan PUD Amendment and Final PUD for "Addition J" subject to the following ARDEN HILLS PLANNING COMMISSION - FEBRUARY 4, 2004 5 conditions as outlined in staffs February 4, 2004 report and adding Conditions 14 and 15: . I. The Applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD. 2. The Phasing Schedule shall be amended to reflect the 90,000 square foot Addition '']'' in Phase One (2003-2006). 3. The applicant shall permanently maintain the 60-foot clearance around the entire building. 4. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. 5. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. 6. Guidant shall locate a fire hydrant on the North and West sides of the building. 7. The applicant shall verify if the addition will have its own sprinkler system or if the system will be added on from Building E. . 8. The applicant shall verify the location of the F.D.C. 9. The F.D.C. shall be located within 150 feet ofa fire hydrant. 10. Guidant should develop a system of identifying individual buildings (this would allow visitors, and more importantly firefighters, to quickly identify the location of the buildings. One suggestion would be to place the text "Building J" over the entry points to the building [especially the Fire Department entrance]. Currently, most calls would result in the fire department dispatched to go to 4100 Hamline and not a particular building) and shall provide a map of this campus system to the Lake Johanna Fire Department, Ramsey County Sheriffs Department, and the City of Arden Hills. II. The applicant shall submit a landscape performance bond or other surety for 125% of the cost of materials and installation valid one full year from the date of installation prior to the issuance of a building permit. 12. The applicant shall submit a revised landscape plan and planting schedule to comply with City Landscape standards, which shall require approval of the City Planner prior to the issuance of building permits. 13. The applicant shall obtain all necessary permits from the Rice Creek . Watershed District, MPCA, and other governmental entities. . . . ARDEN HILLS PLANNING COMMISSION - FEBRUARY 4, 2004 6 14. That an additional traffic study now scheduled for the end of phase one may be done at the City's option as a part of the approval process for Building "K", if requested, before construction. 15. Staff and Guidant will jointly monitor the parking situation and utilize additional spaces that have been indicated as proof of parking if the need arose. The motion carried unanimously (7-0). B. PLANNING CASE 04-03: MSIICOUNTRY INSURANCE, 2 PINE TREE DRIVE; SIGN STANDARD ADJUSTMENT Mr. Hellegers stated applieant was requesting a Sign Standard Adjustment from the Signage Ordinance criteria for a wall sign. He noted the property is located in the B-2: General Business Zoning District and is bordered on the north and east sides by commercial property. He indicated the proposed sign would be located over the front door of the large office building. Due to the property's location off of Pine Tree Drive, and not one of the City's major streets, the property is considered to be in Sign District 7. Mr. Hellegers stated the "MSI" sign, which was recently removed from the front door was approximately 280 square feet. The proposed signage would include a 163 square feet for baeklit sign which reads "Country" in white letters on a green oval background and green text underneath which would read "Insurance and Financial Services". In addition, there would be 15 square feet for white letters that would read "MSI CORPORATE OFFICES" and these letters would be located on the wall just east of the front door to the building. He indicated if the property did have frontage on one of the major roads in the City, it would be permitted to have wall signage of approximately 80 square feet with external, internal, or backlit lighting. Mr. Hellegers stated due to the location of the property, and since the proposed sign was much smaller than the "MSI" sign, which was recently removed, staff had made the following findings: I. There are site conditions, which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site. 2. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located. Mr. HeIlegers indicated staff recommended approval of the Sign Standard Adjustment based on the above findings and subject to the condition as noted in staffs February 4, 2004 report. Commissioner Modesette asked if the sign standard would be met if there was a monument sign with the sign they were requesting tonight. Mr. HeIlegers replied there were two pylon signs that were multi-tenant and those were signs were pre-existing, so those signs would be updated. He noted the wall sign though had to be removed beeause they could not change the text and the proposal was to replace that sign. . ~ ~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 6.C Februarv 23, 2004 PH CD $0.00 $0.00 Marcb 12. 2004 Council Action Request: The applicant has requrested approval of a Sign Standard Adjustment. Staff Recommendation: Consider the attached Sign Standard Adjustment. Advisory Commission Action: [g] Planning o PTRC February 4, 2004 Action: DReviewed Action: DReviewed ~Approved DApproved Date Date . Supporting Documents: [g] Memo/Letter: Staff memo to Planning Commission - February 4, 2004 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Reeommendation: [g] Other: Planning Commission minute excerpt - February 4, 2004 Financial Implications: Administrator/Staff Comments: . DDenied DDenied ~ ~HILLS . MEMORANDUM DATE: February 23, 2004 Agenda Item 6.C TO: FROM: Mayor and City Council Peter Rellegers, City Planner @ Case #04-03 MSI / Country Insurance Sign Standard Adjustment 2 Pine Tree Drive SUBJECT: Requested Action The applicant is requesting a Sign Standard Adjustment from the Signage Ordinance eriteria for . a wall sign: . Section 333, Table 1 - Maximum Area for Wall Signs: 127 square foot varianee · Section 333, Table I - Lighting for Wall Signs: Variance to allow a backlit sign (currently not permitted in this signage district). Sil!n Standard Adiustment Criteria The signage standards state that a sign standard adjustment may be approved if the following criteria of A or B, and the necessary eriteria of C are met: A. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the street; Or, B. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; And, after finding positively on condition A or B above, C. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located. Page 1 of2 . \\Earth\Planning\Planning Cases\2004\04-04 Guidant Site Plan Review Temporary Walkway (PENDING)\02-23-04 CC Report.doc . Planninl! Commission Determination and Recommendation Due to the location of the property, and since the proposed sign is much smaller than the "MSI" sign which was reeently removed, staff has made the following findings: I. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site. 2. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located. Therefore, in Planning Case #04-03 the Planning Commission has recommended approval of the Sign Standard Adjustment based on the aforementioned findings and subject to the following condition: 1. Should the signs require building or electrical work, the applicant shall file the necessary building and electrical permits with the City Building Official for approval prior to the issuance of a building or electrical permit. Options . I. 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." Table for additional information. 4. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on January 13,2004. Pursuant to Minnesota State Statue, the City must act on this request by March 12,2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 6C-l Planning Commission report - February 4,2004 6C-2 Planning Commission minute excerpt - February 4, 2004 6C-3 Comments received from neighboring property owners . \\Earth\Planning\Planning Cascs\2004\04-04 Guidant Site Plan Review Temporary Walkway (PENDING)\02-23-04 CC Report.doc Page 2 of2 . . Attachment 6C - 1 . ~ ~ EN HILLS MEMORANDUM DATE: February 4,2004 PC Agenda Item S.B TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: Case #04-03 MSI I Country Insurance Sign Standard Adjustment 2 Pine Tree Drive Requested Action The applicant is requesting a Sign Standard Adjustment from the Signage Ordinance criteria for a wall sign: . Section 333, Table I - Maximum Area for Wall Signs: 127 square foot variance . Section 333, Table I - Lighting for Wall Signs: Variance to allow a backlit sign (currently not permitted in this signage district). Backl!round Surrounding Area North Commercial B-2: General Business Office South Park 1 Low Density R-I: Single Family Residential Park 1 Single Family Residential Residential East Commercial 1 High Density B-2: General Business / Commercial I High Density Residential R-4: Multi Ie Dwel1in Residential Wcst (across 51) Low Density Residential R-I: Single Family Residential Single Family Residential \\Earth\Planning\Planning Cases\2004\04-03 MSJ Insurance ~ Country Insurance Sign Variance (PENDING)\02-04-04 PC Report.doc Page 1 of4 . . . . . e Site Data Commercial Connnerciall Office B-2: General Business 48 acres (2,090,880 square feet) N/A Relatively flat Backl!round The applicant is requesting sign standard adjustments to maximum area and lighting currently allowed in the Sign District 7 of the Signage Ordinance. The property is located in the B-2: General Business Zoning District and is bordered (there is a substantial buffer of green-space and parking lot between the building and the neighboring properties) on the north and east sides by commercial property. The proposed sign would be located over thc front door of the large office building. Due to the property's location off of Pine Tree Drive, and not one of the City's major strcets, the property is considered to be in Sign District 7; I-Flex, Gateway, and Non-Frontage Commercial. The "MSI" sign which was recently removed from above the front door was approximately 280 square feet. The proposed signage would include a 163 square feet for backlit sign which reads "Country" in white letters on a green oval background and green text lettcrs underneath which would read "Insurance and Financial Services". In addition there would be 15 square feet for white letters that would read "MSI CORPORATE OFFICES" and these letters would be located on the wall just east of the front door to the building. If the property did have frontage on one of the major roads in the City it would be permitted to have wall signage of approximately 80 square feet with external, internal, or backlit lighting. W liS' a tl!nal!e: Location Max Area Lil!htinl! Sign District 7 On building or Criteria property where 45 sq. ft. External or Internal business is situated Halo Existing On building 280 sq. ft. (light projected from inside (recently removed) sign back toward the building) Proposed On building 172 sq. ft. Backlit (MSI Text - 15 sq. fl) (MSI not to be lit) (Country - 163 sq. (I) \\Earth\Planning\Planning Cases\2004\04-03 MSI Insurance - Country Insurance Sign Variance (PENDING)\02-04-04 PC Report.doc Page 2 of4 -~. . Sil!n Standard Adiustment Criteria The signage standards state that a sign standard adjustment may be approved if the following criteria of A or B, and the necessary criteria of C are met: A. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the street; Or, B. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; And, after finding positively on condition A or B above, C. The sign adjustment will not result in a sign thal is inconsistent with the purpose of the zoning district in which the property is located. Staff Determination and Recommendation Due to the loeation of the property, and since the proposed sign is much smaller than the "MSI" sign which was recently removed, staff has made the following findings: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably e visible from a street immediately adjaeent to the site. 2. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located. Therefore, in Planning Case #04-03 staff recommends approval of the Sign Standard Adjustment based on the aforementioned findings and subject to the following condition: I. Should the signs require building or electrical work, the applicant shall file the necessary building and electrical permits with the City Building Official for approval prior to the issuance of a building or electrical permit. Options I. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. Ifthe City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. \\Earth\Planning\Planning Cases\2Q04\04-03 MSllnsurancc ~ Country Insurance Sign Variance (PENDJNG)\02-04-04 PC Report.doc Page 3 of4 . . . . Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on January 13, 2004. Pursuant to Minnesota State Statue, the City must act on this request by March 12,2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments ?B- I Location Map 5B-2 Description of Request, photos, and plan set provided by the applicant. \\Earth\Planning\Planning Cases\2004\04-03 MSllnsurance - Country Insurance Sign Variance (PENDING)\02-04-04 PC Report_doc Page 4 of4 . Planning . Commission Attachment 5B - 1 e Jd <1z ILJ tt~L~i t_~ tJllliJ I r- ~- ~ . . .- . I of .. ... . .. , . ill " ." ~. 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Commission Attachment 5B - 2 . ) Insurance 8. Financial Services 1711 GERoad po Box 2020 Bloomington. IL 61702-a. leI (309) 821 3000 _ wwwcouotrynnancJalcom January 12, 2004 ARDEN HILLS Variance Committee 1245 West Highway 96 Arden Hills, Minnesota 55112 Re: Sign Variances Dear Sirs: The purpose of this letter is to. provide formal n<iltice Ihat COUNTRY Insurance & Financial Services extends our anthorizatmu, to Leroy Signs, to represent us concerning a sign variance at our 2 Pine Tree Drive location in Arden HiIls, MN. Through Leroy Signs we are applying for a "Sign Stantfard AdjustltIent". . If there are any questions Qr eonce:\!tl$:that need to eom'e to us direct, please contact me at (309) 821-2867, or email at 1)il~~tllInlliaJ...cmn. Yours very truly, W~0-.~ William A. Zimmerman Director, Corporate Support Serviees fjc Enclosures cc: Heidi Bates Randy Haggerty . ) -- C""">" ) i . . . Insurance & Financial Services 1111 GRRoad PO Box 2020 Bloomington lL 61702 2020 tel (309) 82J 3000 wwwcountryfinancial com January 12, 2004 Re~ Reasons for Sign Variance Request. COUNTRY Insurnnce & Financial Services asks permission to erect a sign, that is 172 square feet in District 7. This sign is larger than what is standard, but we feel this is a reasonable request for such a large building for two reasons: 1. 'the building is set baek some distance from the main road, and the sign propo~d would ensure reasonable visibility frQm the street. Ictenti,fic:mlin of the building is a concern, as MSI's name na.schanged tQ COUNTRYIJ1.s~ & Financial Services. 2. The sign is consistent to the size of the bui14iUg and does not over shadow t1w building in any way. OJ(j..d-; I } I!~-l" </ e .\ ~\ ~ " .; " ~ " ~ I ~J ~ ~ ~ t. " " \\ :i ~ ,t " ~ ,'" ~"''.... ,\' ~ \~, " . "- ~ -..... \ :~ \,J i '-l j '+" '*~ ~ \ ') '1-, ',>- , .~ ~-' "" ". r . ",,, 0. e '" v '<- '<- 0 - '" - c " Q) '" "" " '" c. ~ - c '" - U ..c l - ~ 0 - Z E Z Z ~ ~ - ::> ~ "' co; "- ..; " V> oc > 0 '" ... Q <1> c - - ~ <1> ..J w ~ "0 >- ::' .... . <1> '" < ..- w 0 - .... w E <l 0 ::J v '" :: ;:: 5 w ~ . > v -' U c: ~ w .~ - 0 :r r,;, j: Z oc z :0 :E c . 0 0 w w '3 ,.... <:> - 0 u ~ '" .2 C m , ~ C> C .. .'. -b qJ Q) u . u .5 s . c: '- c - Q) " (tl V1 ." :.; '- c . :=l <..6 f. ~ VI VI . . c: Q) :; ~ -,:::. .~l: u - . 7il , >, ~. 0 . V1 ~ z , ... (~, ..... .iM , z ?; c: I < :=l fIj oc . . . 0 :J ~ , 0 - ~ U :; - - " . . . Attachment 6C - 2 . ARDEN HILLS PLANNING COMMISSION - FEBRUARY 4, 2004 6 14. That an additional traffic study now scheduled for the end of phase one may be done at the City's option as a part of the approval process for Building "K", . if requested, before construction. 15. Staff and Guidant will jointly monitor the parking situation and utilize additional spaces that have been indicated as proof of parking if the need arose. The motion carried unanimously (7-0). B. PLANNING CASE 04-03: MSI/COUNTRY INSURANCE. 2 PINE TREE DRIVE; SIGN STANDARD ADJUSTMENT Mr. Hellegers stated applicant was requesting a Sign Standard Adjustment from the Signage Ordinance criteria for a wall sign. He noted the property is located in the B-2: General Business Zoning District and is bordered on the north and east sides by commercial property. He indicated the proposed sign would be located over the front door of the large office building. Due to the property's location off of Pine Tree Drive, and not one of the City's major streets, the property is considered to be in Sign District 7. Mr. Hellegers stated the "MSI" sign, which was recently removed from the front door was approximately 280 square feet. The proposed signage would include a 163 square feet for backlit sign which reads "Country" in white letters on a green oval background . and green text underneath which would read "Insurance and Financial Services". In addition, there would be 15 square feet for white letters that would read "MSI CORPORATE OFFICES" and these letters would be located on the wall just east of the front door to the building. He indicated if the property did have frontage on one of the major roads in the City, it would be permitted to have wall signage of approximately 80 square feet with external, internal, or backlit lighting. Mr. Hellegers stated due to the location of the property, and since the proposed sign was much smaller than the "MSI" sign, which was recently removed, staff had made the following findings: I. There are site conditions, which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site. 2. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located. Mr. Hellegers indicated staff recommended approval of the Sign Standard Adjustment based on the above findings and subject to the condition as noted in staff's February 4, 2004 report. Commissioner Modesette asked if the sign standard would be met if there was a monument sign with the sign they were requesting tonight. Mr. Hellegers replied there . were two existing pylon signs, one was multi-tenant, and those signs would be updated to reflect "MSI" I "Country Insurance" change. He noted the wall sign had to be removed because it was not a style of sign where the face could simply be replaced to include new text, this style required the entire sign be removed. . . e ARDEN HILLS PLANNING COMMISSION - FEBRUARY 4, 2004 7 Chair Sand opened the public hearing at 7:54 p.m. Chair Sand invited anyone for or against the variance to come forward and make comment. There were no comments from the public. Chair Sand invited applicant to make comment. Applicant was not present. Chair Sand closed the public hearing at 7:55 p.m. Commissioner Ricke moved, seconded by Commissioner Bezdicek to approve Planning Case No. 04-03: MSI/Country Insurance; 2 Pine Tree Drive; Sign Standard Adjustment, subject to staffs findings and the following condition as noted in staffs February 4, 2004 report: I. Should the signs require building or electrical work, the applicant shall file the necessary building and electrical permits with the City Building Official for approval prior to the issuance of a building or electrical permit. The motion carried unanimously (7-0). Chair Sand recessed the meeting at 7:55 p.rn. and reconvened the meeting at 8:09 p.m. C. PLANNING CASE 03-28: NORTH HEIGHTS CHURCH; 1700 WEST HIGHWAY 96, PUD AMENDMENT Mr. Hellegers stated applicant was requesting an Amendment to their Master Plan Planned Unit Development. The proposed PUD would involve the addition of a 4,000- seat sanctuary, administration offices, youth activity rooms, a ehapel, and a retreat center. He noted this proposal contemplated re-utilizing the existing 1,200-seat sanctuary as a youth auditorium. Development would be scheduled over 2 states and would include development of a new sanctuary antieipated to being in 2004 and the development of the retreat center in the second stage beginning in 2012. As this was a Master Plan, the applicant would need to return to both the Planning Commission and the City Council with a Final Plan before construction could begin. Mr. Hellegers noted North Heights Church had hosted a neighborhood meeting and two smaller work group meetings. At tbe neighborhood meeting, residents raised questions about the traffic from the church, the loss of overall green spaee, and the reduction of the "green buffer". The work group was established as a way for North Heights and a group of 15 residents to work through some of the residents' concerns and potentially end up with a project which everyone would be eomfortable with. After two meetings of the work group, the church and the residents on the work group still appeared to be a good distance apart from a project which all would be comfortable with. While the work group did not establish a consensus project, there were several impacts on the project. The . . Attachment 6C - 3 . jlfl.if. iUU4 IU:ibAM lRICKSlN ROlC & ASSOCIATES N} ::' g 5? p. J . , . Fax To: Peter Hellegers I Planner City of Arden Hills From: Robert A. Curtis FIrm: Date: January 27.2004 651 ~634 - 5137 Phone: Fax: cc: Re: Planning Case # 04-03 MSI / Country Insurance Sign Varience Pages: one (lndu~ng lhis page) . Comments: Me Hellegers. Thank you for the notice regarding the MSI Sign. I reside at 1186 Benton Way in Arden Hills and have no objection to the MSI application for a variance to allow a larger sign. Regards, e t1___ r===----~ . If all page. are not received, plcase coil (651) 251 .7570 . ~ ~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 7A Februarv 23. 2004 MW & TJM O&M $50.000.00 $70.000.00 Februarv 23. 2004 . Request of City Council Action Council Action Request: Authorize staff to prepare specifications, advertise for and obtain bids for a city wide street sign replacement program. Staff Recommendation: That staff prepare specifications, advertise for and obtain bids for a city wide street sign replacement program. Advisory Commission Action: o Planning o PTRC Action: DReviewed Action: DReviewed DApproved DApproved Date Date Supporting Documents: [8J Memo/Letter: DDenied DDenied o Resolution (No. ) o Ordinance (No. ) [8J Engineering Recommendation: Presentation made in support of this project at the Council Work Session 2/17/04. o Attorney Recommendation: o Other: Financial Implications: Funds to come out of the non-assessable street account. Current balance is $600,00. Administrator/Staff Comments: . ~ ~HILLS . MEMORANDUM DATE: TO: FROM: February 19,2004 Mayor and City Council Michelle Wolfe, City Administrator Thomas J. Moore, Operations & Maintenance Director ~~~ SUBJECT: Authorize Bids for Street Sign Replacement BACKGROUND At the February 17 City Council Work Session, the City Council was presented with some options relating to street signs. Funds have been included in the 2004 budget for replacement of all City street signs. DISCUSSION . Most recent total project cost estimates have indicated that the total cost for purchase of materials, removal of existing posts and signs, and installation of new ones, could range from $55,000 - $70,000. This would necessitate a formal bidding process. Therefore staff is requesting authorization to prepare specifications and advertise for bids. Based on input and discussion at the work session, the specs will include the following: . Round posts . Singlc panel, double-faced sign, reinforced . Block numbers only on a few specified streets yet to be determined RECOMMENDA nON Authorize staff to prepare specifications, advertise for and obtain bids for the city-wide street sign replacement program. l\Eal"lhlAdminlCily AdminlstnztorlMemo\2004\2-/9-04 Memo to Council RE Street Signs.dQc . . ~ ~HILLS Agenda Item #: 8.A. Council Meeting Date: February 23. 2004 Prepared By: Murtuza SiddiQui .~ Originating Department: Finance Budgeted Amount: ActUal Amount: Final Action Needed By: Februarv 23, 2004 Request of City Council Action Council Action Request: Approve the 2004 Assessment Task Force - Scope of Work Staff Recommendation: Staff recommends approval of the 2004 Assessment Task Force - Scope of Work Advisory Commission Action: D Planning DPTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied . Supporting Documents: [gJ Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: D Other: Financial Implications: Administrator/Staff Comments: . ~ ~HILLS . MEMORANDUM DATE: February 19, 2004 Agenda Item 8.A. TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer ""'J SUBJECT: 2004 Assessment Policy Task Force - Scope of Work BACKGROUND: At the February 9, 2004 City Council meeting, the Council appointed members to the Assessment Policy Task Force. The Task Force consists of the following individuals: AssesSment Policv Task Force.members: . . Gerald Garski . Bill Gillies . Andy Holewa . Raymond McGraw . Charles Stoddard . Jim Holden . David Grant, council liaison . Gregg Larson, council liaison (alternate) . Murtuza Siddiqui, staff liaison DISCUSSION: The purpose of the Assessment Policy Task Force is to review the existing policy and to study alternatives and forward its recommendation to the Council. The role of the Assessment Policy Task Force is to be a recommendation body to the Council with regards to its Assessment Policy. The scope of the Task Force is to review the existing poliey, study alternatives, and to draft a . revised assessment policy and present it to the Council for its review and adoption. Memo City Council Assessment Policy Task Force - Scope of Work 2 . The parameters ofthis Task Force are to determine how the land parcel owners are assessed for improvements and to recommend any changes and modifications to the existing policy. The primary focus of the Task Foree will be on the methodology rather than the percentage of cost assessed. The Task Force will meet four to six times over the period of next two months to accomplish their task. The outcome of their final meeting will be a draft revised policy to be forwarded to the Council for their review and adoption by late May 2004. The Task Force members have been provided with our current policy as well as policies from select Minnesota cities. The first meeting of the Assessment Task Force has been scheduled for March 4th at 6:30 p.m. Tentative Mectinl! Dates. Time, and Location: Date Time Location . March 4, 2004 6:30 p.m. - 8:30 p.m. City Hall March 18,2004 6:30 p.m. - 8:30 p.m. City Hall April I, 2004 6:30 p.m. - 8:30 p.m. City Hall April 15,2004 6:30 p.m. - 8:30 p.m. City Hall April 29, 2004 6:30 p.m. - 8:30 p.m. City Hall RECOMMENDED ACTION: Approve the 2004 Assessment Policy Task Force - Scope of Work. e _.~ . ~ ~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Depanlrnent: Budgeted Amount: Actual Amount: Final Action Needed By: 9A Febrnarv 23. 2004 MW Admin Council Action Request: Receive public input and direct staff if any additional information is desired prior to the item being placed on the March 8 City Council agenda. Staff Recommendation: Advisory Commission Action: o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied . Supporting Docnments: [g] Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . ."'....- .~ ~~ e MEMORANDUM DATE: February 17,2004 TO: Mayor and City Council FROM: Michelle Wolfe, City Administrator ri0rJAdC; SUBJECT: Law Enforeement Proposals: Public Input BACKGROUND At the regular City Council meeting of February 23, the public has been invited to provide input to the City Council regarding law enforcement proposals. The item will then be placed on the agenda for action at the March 8 meeting. Arden Hills has been presented a proposal from the City of New Brighton for law enforcement services. An overview of the proposal was presented at a joint meeting of the Arden Hills and New Brighton City Couneils in late 2003. The current provider of law enforcement services is . the Ramsey County Sheriffs Department. The County provides these services on a contract basis to seven Ramsey County communities. Ramsey Connty Sheriff Bob Fletcher provided a presentation to the City Council at the January work session. The proposal from the City of New Brighton proposes a start date of January I, 2005. The current agreement with Ramsey County requires that nine month notice be given if a City intends to terminate the agreement at the end of a calendar year. DISCUSSION At the February 17 City Council Work Session, the Council had an opportunity to ask questions of the Ramsey County Sheriff and the New Brighton Public Safety Department. Following the timeline outlined by City Council, the next step is to receive public input at the February 23 regular City Council meeting. Public notice regarding this meeting was provided via the following methods: . Notiee on the City's WEB site . Press Releases were sent to the St. Paul Pioneer Press, Shoreview-Arden Hills Bulletin, and the SunFocus . E-mail notices were sent to everyone on a City-maintained list (residents who have indicated a desire to be notified about important city events and news); many of these residents forwarded the information to other neighbors . . . . Page 20f2 . Since this issue has received a fair amount of press coverage, we have receive many calls from the public about it, and all who called after the timeline was established were informed of the public input item on the February 23 agenda In the notiee that was sent out, it was indicated that if a member of the public could not be present at the meeting, they should feel free to contact the Mayor or City Council, send a letter, or e-mail the City Administrator, Mayor and/or Council. I have included with the agenda item a copy of all the e-mails and letters I have received thus far. Any received once this agenda has been prepared will be provided at the meeting on February 23. Both the Ramsey County Sheriff and New Brighton Public Safety Director have been invited to give a short, five minute presentation to initiate the public input discussion. Some topics they have been asked to focus on include: . Coverage (number of cars patrolling the city/available) . Neighborhood policing . Use of volunteers . Approach taken with speeding and parking issues in neighborhoods . (If time) School Resource Officers REQUESTED ACTION Receive public input and direct staff if any additional information is desired prior to the item being placed on the March 8 City Couneil agenda. Attachments l\EarthlAdminlCity Administrator\Police Services\2-23-04 Council Meetingpublic input.doc LAKE JOHANNA FIRE DEPARTMENT 1140 WEST COUNTY ROAD I . SHOREVIEW, MN 55126 OFFICE (651) 481-7024. FAX (651) 486-8826 February 13,2004 Michelle Wolfe Arden Hills City Administrator 1245 Highway 96 Arden Hills, MN. 55112 Re: Police Protection for the City of Arden Hills Honorable Mayor and City Council Members, Recently City Administrator Michele Wolfe asked me to write a letler explaining the past working relationship between the Lake Johanna Fire Department and the Ramsey County Sheriffs Department. The Lake Johanna Fire Department serves the Cities of Arden Hills, North Oaks and Shoreview, the Sheriffs Department also provides police services to our entire service area. The Fire Department has a long-standing relationsbip with the Sheriffs Department. For many years our agencies have worked very well together. Both agencies have worked together to develop joint training programs for the Deputies and Firefighters. We also have worked cooperatively on Arson investigations and other criminal cases. On the Public Education side, we have worked together to educate our residents about public safety issues in our schools, businesses, block parties and open houses. Our two agencies meet often to discuss operational issues and address any problems that may arise. By working together, we have cultivated a high level of confidence and trust in each others agencies. We will continue to work together in a professional, cooperative effort. The Lake Johanna Fire Department is committed to providing the City of Arden Hills with the very best Fire Protection possible. We look forward to serving our citizens in years to come. Sincerely, ~ - L? /_/ ~~ Tim Boehlke Fire Chief Lake Johanna Fire Department Cc: Sheriff Bob Fletcher SERVING. ARDEN HILLS. NORTH OAKS' SHOREVIEW . SINCE 1943 . . . . . . Page I of 1 Wolfe, Michelle From: Vince Linders [vince@lscmetalfab.com] Sent: Tuesday, February 17,20049:02 AM To: michelle.wolfe@ci.arden-hills.mn.us Subject: Policing Services Michclle, \Ve1vc had many fine years of service from the Ramsey County Sheriff's Department. As a resident ofShofl'view and Arden Hills for the last forty years I've come to know the level of protection provided by ReS. 'rhey are generally courteous and prompt. They seem to know when they are needed tmd w"hen to stay in the background. We've go"! a good \-forking relationship with them on Glcnpau! Ave. 'T'he-y make appearances vihen requested at block functions and arc always informative. Please do not consider changing policing services from ReS to Nt\-v Brighton. Stay withH.CS. Thank you, V inee Linden; 1945 Glenpaul Ave. 2/1 7/2004 Page I of I Wolfe, Michelle 'C.",..,~_-c-~~~,~'W"~ ~~,~~"--_.~.--^-'^'~"- ~""~~----'--"~~"""~-'~~~~~ From: stephen gericke [sgericke@usfamily.net] Sent: Wednesday, February 18, 2004 12:05 AM To: michelle.wolfe@ci.arden-hills.mn.us Subject: My input on police service I understand that AH is looking into switching from Ramsey County to New Brighton service. I feel that we have more control over what we pay for and what we get. In observing New Brighton, as well at talking with local residents of New Brighton they are not very happy with their service. I lot oItime and effort is spent on "SPEED TRAPS", where the city reduces the speed limit and then catches people speeding. Ifwe were to use New Brighton police we would be subject to the same traps" it helps their budget. lIthe money were to go to local food shelves, then maybe I wouldn't object so much. My vote is to stay with what works! Ramsey County. thanks Steve Gericke ------USEi!miJy.NQt - Unlimited Internet - From $8.99/mo! ------ 2/17/2004 . . . . . . Page I of2 Wolfe, Michelle From: Lois Rem [remxx001@umn.edu] Sent: Tuesday, February 17, 2004 11:01 AM To: Michelle Wolfe Subject: [Fwd: Re: AH seeks input on policing service] Michelle, I don't know if Dee sent this to you. She lives on Shoreline Lane-- the neighborhood of next year's street projeet. She's lived there for 20+ years, I think. Lois mmn Original Message _m____ Subject:Re: AH seeks input on policing service Date:Tue, 17 Feb 2004 10:56:10 -0500 From:Dee Rushenberg <de~t911r@Jminn,net> To:<rem@V!s!.com:> References:<403l51 F3,6030302@umn.edu> Lois: I have to say when we had an emergency (9 yrs ago) the sheriffs dept responded extremely fast, In recent years, we've not SEEN the police presence we used to. We used to see the county sheriff patrol our street several times a month, not so any more. We have more homes, more traffic and seemingly less police presence. I feel the opening up of our neighborhood has made us more vulnerable to a variety of crimes and I'd personally like to see a greater police presence. Thanks for asking. Dee ----- Original Message ---- From: LQis.Rem To :tJn<:lLsclosed,rec;ipLeols: Sent: Monday, February 16, 20046:27 PM Subject: AH seeks input on policing service I am sending this notiee to a long list of possibly-interested parties. Please note that the request is for comments to the City Councilor City Administrator. I will pass along comments you send to me, if you wish, but I'm not intending to circumvent the proeess of getting comments to city hall. I just want to get the word out. Feel free to forward this to anyone you think might also want to know. -- Lois Rem When: Monday, Feb 23, 2004, at 7:00 p.m. (during regular council meeting) Where: AH City Hall, 1245 Highway 96 (between Hamline and Lexington) Notice on the city website (http://www.ci.arden.hills.mn.us/PolicingServicespublicNotice.htm): The City of Arden Hills is looking for public input on the topic of police services. The City is in the process of reviewing proposals from the City of New Brighton and the Ramsey County Sheriffs Department Policing services are currently provided by the Sheriffs Department The Arden Hills City Council has scheduled the item for public input at the regular City Council meeting scheduled for Monday, February 23, 2004 at 7:00 p.m. and strongly encourages the public to voice their opinion on this topic, Residents may voice their opinions on policing services by attending the Council meeting or by contacting the City Administrator by 4:30 p.m. on February 23, 2004. 2117/2004 Page I ofl Wolfe, Michelle _.=~---~~.''''''''-'-~ . From: Chuck Mertensotto [cmertensotto@hermanmurphy.com} Sent: Monday, February 16. 2004 8:38 PM To: michelle.wolfe@cLarden-hills.mn.us Cc: Lois Rem Subject: Police Service Michelle, As a resident of Arden Hills for over 25 years and a volunteer on finance and TCMP committees for as long, I believe that we have had good service from the Ramsey County Sheriff. I applaud your efforts to try new ideas and to keep our costs down. I would like to see law enforcement forces merge with other cities to form joint programs. However the city of New Brighton alone (not joined with Mounds View or other cities) does not have the staff currently to provide us with the level of service provided from the 100+ staff of the sheriffs office. Since the citizens of New Brighton have not given their approval to such a proposal, and could later voice their disapproval, we could lose their service under such scenario and possibly be without police service. Will the citizens of New Brighton like to see Arden Hills on their police cars? Right now seeing a sheriffs vehicle is a recognized authority in Arden Hills and elsewhere. I support your efforts to negotiate the best contract from the Ramsey County Sheriff and let New Brighton join forces with other cities before offering their services to Arden Hills. Chuck Mertensotto 3473 Lake Johanna Blvd. Chuck Mertensotto HermanMurphyMertensotto Search 'NW'N.hElrm,mmurphy.com cmerte_nsotto@hermanmurpb~. com 952-345-3404 . . 2/17/2004 . . . Page I of I Wolfe, Michelle From: eugene erickson [schnick491@msn.com] Sent: Sunday, February 15, 2004 2:58 PM To: michelle.wolfe@ci.arden-hills.mn.us Subject: The question of Police services We have been at this address { 4431 Arden View Ct. ,Arden Hills, Mn ) since 1975 and we have found the Ramsey Cty. Sheriffs service's to be very satisfactory. Eugene & Donna Erickson 2117/2004 Page lofl Wolfe, Michelle _~_~.~..,.*""~W~>,,^',,'__,_,"_m___'..__._______'~",.'_''''""""~~;_",_~~~~,,,,",~~~''"=~-"'"''_'''_'~~~'_'~__'~~'~'_~"~~'_ From: J ALLEN [PIPERJRA@MSN.COM] Sent: Saturday, February 14,2004 12:24 PM To: michelle.wolfe@ci.arden-hills.mn.us Subject: Police Services Dear Michelle, I think it would be an excellent idea to hire New Brighton Police to patrol Arden Hills. We do not have enough deputies from Ramsey County to do an adequate job. We get tired of watching people run the stop sign in front of our house on a daily basis. New Brighton does a much better job of policing their traffic and neighborhoods (not to mention plowing their roads...). One is much more likely to get a ticket In New Brighton, which is probably a good thing! We would be willing to pay increased taxes In order to finance this. Please note my new e-mail address. Thank youl Sincerely, Jennifer Alcantara pip<O.rjra@m$Q.cOill 1755 Lake Valentine Rd. Arden Hills 2117/2004 . . . Page I of2 . Wolfe, Michelle From: Lois Rem [remxx001@umn.edu] Sent: Tuesday, February 17, 2004 1:42 PM To: Michelle Wolfe Subject: [Fwd: Re: AH seeks input on policing service] This is a retired couple who live behind (south of) the high school. They've been in the neighborhood maybe 10 years. -------- Original Message -------- Subject:Re: AH seeks input on policing service Date:Tue, 17 Feb 2004 13:43:29 -0600 From:SUSAN CASSIDY <gnml,j~ah@l)1~n.~9tn> To:<rem@visi.com> Rcfcrences: <403151 F3 .60303 02i1Vumn.edu> ."",, February 17,2003 Dear Lois, We have dealt with deputies from the Ramsey County Sheriffs Office a few time a couple of years ago. . They were always courteous, professional, and effective in doing their job. We also appreciate the good job they do in patrolling the neighborhood. One minor criticism was in dealing with a dispatcher. She really questioned our concern and was not helpful. I have not dealt with the New Brighton Police. However, I assume they do a good job. That is all the input I have. Jim Cassidy ----- Original Message ----- From: Lois Rem To: undisclosed-reGipi@ts: Sent: Monday, February 16, 2004 5:27 PM Subject: AH seeks input on policing service I am sending this notice to a long list of possibly-interested parties. Please note that the request is for comments to the City Councilor City Administrator. I will pass along comments you send to me, if you wish, but I'm not intending to circumvent the process of getting comments to city hall. I just want to get the word out. Feel free to forward this to anyone you think might also want to know. -- Lois Rem . When: Monday, Feb 23, 2004, at 7:00 p.m. (during regular council meeting) Whcrc: AH City Hall, 1245 Highway 96 (between Hamline and Lexington) 2/1 7/2004 Page I ofl Wolfe, Michelle ,-=-~~~~"'_.""~._~..~~._~~,.,~~,~~-_.~'-'" From: RWlI3450@aol.com Sent: Friday, February 13,20049:31 AM To: michelle.wolfe@ci.arden-hills.mn.us Subject: Policing Michelle, I probably will not be able to attend the meeting but would like to voice my support for the New Brighton Police Department. Prior to moving to Arden Hills about 6 years ago, I lived in New Brighton for 30 years. I was on the city council for 12 of those years and grew to appreciate the quality and dedication of the NBPD. They strongly believe in being an intregal part of the community they serve rather than simply providing service. An example is the degree of activity on National Night Out, which ranks among the highest number of block parties in the United States. In recent years, I have noted a decreased number of patrol cars on Siems Court. I'm retired so I keep pretty close tabs on what happens around here. I'm not critical of the services provided by Ramsey County but I believe New Brighton is likely to provide more personalized services. Thanks for the opportunity to comment. Roger Wiliams 3450 Siems Court 2/17/2004 . . . . . . Message Page I of I Wolfe, Michelle From: Sweeney, Pam Sent: Friday, February 13, 20049:13 AM To: Wolfe, Michelle Subject: FW: Police Services - Public Input Requested -----Original Message----- From: LRSalmela@aol.com [mailto:LRSalmela@aol.com] Sent: Thursday, February 12, 20049:03 PM To: Gritz, Jackie Subject: Re: Police Services - Public Input Requested I have lived in North Oaks for 15 years and Arden Hills for 17 years with the Ramsey County Sheriffs Department providing police protection all of those years. I have no complaints and they have provided good service whenever I have called them. Now that they will be located within the city limits I feel they would be as of more committed to continue to provide us good or better service. Due to their location they should be able to respond faster than other police services. Lyle R. Salmela 1480 Arden Vista Court Arden Hills, MN 651-636-6461 2/1 7/2004 Page I of I Wolfe, Michelle From: Sherri Leu [Ieusl@comcast.net] Sent: Thursday, February 19,20049:28 AM To: michelle.wolfe@ci.arden-hills.mn.us Subject: Policing Services Input I cannot make the meeting on Monday, but I have some old emails with comments on this topic. I'm sure Bev still has these, but just thought I'd send them directly in case they were misplaced. I had written a long letter about Hamline Avenue traffic problems back in November (Ham line Avenue Traffic.eml) and Bev Apilowski replied mentioning the upcoming police contract renewal. I sent back a reply on that specifically (see Re2_ Hamline Avenue Traffic.eml). If you have trouble reading the attachments, let me know, and I can send text versions. Sherri Leu 4234 Hamline Ave. N. Arden Hills, MN 55112 2/19/2004 . . . Wolfe. Michelle A,m' ~t: To: Cc: Subject: Sherr; Leu [Ieusl@comcast.net] Tuesday, November 04,20039:15 AM Aplikowski@aol.com Holdenbj24@aol.com Re: Hamline Avenue Traffic By my comment Hraising the standard" I don't mean to imply that switching police service providers is necessarily the best solution. New Brighton's coverage area would essentially be doubled, and along with their preference for serving their own community first, we might not necessarily get any better service than we are now. On the flip sidet having the Ramsey County Sheriff's patrol station in our community should result in increased patrolling, at least along Hwy 96 and Hamline. Just their presence alone will have a positive affect, whether or not we continue with their services or not. Another question to ask is} does Ramsey County Sheriff offer different levels of service to different communities? If so, do communities pay more for extra service? Or does each community pay the same rate? Maybe all we need to do is to better communicate to the Ramsey County Sheriff what we expect and to let them know what our specific needs are. Every community has their own specific problem areas and perhaps Ramsey County Sheriff is willing to go the extra effort if we make those concerns known. On the other hand, Ramsey County Sheriff services many communities. Perhaps too many. And maybe they cannot adequately address our specific concerns. So there are many things to consider. Sherri t--- Original Message ----- 'om: <Aplikowski@aol.com> '0: <leusl@comcast.net> Sent, Monday, November 03, 2003 5,02 PM Subject: Re: Hamline Avenue Traffic > Sherrie > I have just "readlr your long note and I will "study" it very carefully and > discuss it with Council. Now that we have the TCAAP and the Library situations > under control (I hope), we can now take on a more serious approach to traffic > and especially Hamline Avenue. Please stay in touch with me in case I do not > respond back timely. These "discussions II sometimes take a few months - and > with the proposal from the NB Police Dept to serve Arden Hills, it is very > timely and very controversial. > Sincere thanks for your concerns and suggestions. > Bev Aplikowski e I ~ ~~HILLS . MEMORANDUM DATE: February 20,2004 TO: Mayor and City Couneil FROM: Michelle Olson, Recreation Program Supervisor/l2CP cc: Michelle Wolfe - City Administrator SUBJECT: Ramsey County Sheriff The purpose of this memo is to explain the past working relationship between the Arden Hills Operations and MaintenaneeIReereation Department and the Ramsey County Sheriffs Department (RCSD). The Ramsey County Sheriffs Department and the Arden Hills Operations and . MaintenanceIRecreation Department have worked cooperatively along with the Shoreview Parks and Recreation Department to provide a Safety Camp program each summer for over 100 youth in the area since 1994. In addition, the RCSD has donated monies each year to provide scholarships to send over 30 literacy program youth to each and every Safety Camp. They provide at least one Safety Camp representative each year who assists with the planning, organizing, and overall facilitation of the program. This committee meets monthly from January through August each year to work on the event. Safety Camp is completely funded by donations from area businesses and non-profit agencies. During the two day program, we typically have fifteen to twenty full time RCSD deputy/officers and CAO's who serve as camp counselors. The RCSD also provides numerous educational segments throughout the camp. Some topics include: K9 demonstrations, child safety, drug awareness, poison control, railroad safety, bike safety, and stranger awareness. The RCSD has a large presence at our Celebrating Arden Hills event each and every summer. They have provided assistance with crowd control, barricade patrol, water patrol, and educational segments. By working together on this event, we have established an effective professional working relationship. Each year, we meet before and after the event to discuss all aspects of the day's events. The Ramsey County Sheriffs Department and the Operations and MaintenanceIRecreation Department have a positive working relationship. We will continue to work together cooperatively to provide educational programming to the residents of Arden Hills and surrounding communities. . . ~ ~~HILLS Request of City Council Action Agenda Item #: 9B Council Meeting Date: Februarv 23, 2004 Prepared By: AP Originating Department: . Admin Budgeted Amount: Actual Amount: Final Action Needed By: N/A Council Action Request: Consider approval of Ordinance 348 amending the trade area percentage for charitable gambling Staff Recommendation: Consider approval of Ordianance 348 amending the trade area percentage for charitable gambling effective January 1, 2005. Advisory Commission Action: . D Planning D PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied Supporting Documents: [g] Memo/Letter: D Resolution (No. ) [g] Ordinance (No. 348) D Engineering Recommendation: D Attorney Reeommendation: D Other: Financial Implications: N/A . Administrator/Staff Comments: See the attached memo. ~ ~ILLS MEMORANDUM . DATE: February 19, 2004 Agenda Item 9.B. TO: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Assistant City Administrator rfP FROM: SUBJECT: Ordinanee 348: Amending the Trade Area Spending Requirement for Charitable Gambling. OVERVIEW At the February 9,2004 Council meeting, the Couneil discussed revising the trade area spending requirements for charitable gambling from the existing 50 percent to 90 percent. At that time, . the Council requested the following additional information: 1. What the trade area spending requirement is for adjacent communities? Communi City of Monnds View City of New Bri ton Cit ofRoseviIle City of Shoreview Re uirement 75% of net proceeds No re uirement 90% of net roceeds 100% of net roceeds 2. What is the impact of the change to existing charitable gambling organizations? The following organizations conduct charitable gambling activities within the City: Charitable Gambling Organization ABW A Lad Sli er Cha ter - Flahert 's North Suburban Youth Association - Bt Ten 621 Foundation - Pot 0' Gold Sl. Katherines Ukrainian - Pot 0' Gold Sl. Mar's Romanian Orthodox - Pot 0' Gold Minnesota USA Wrestlin - Blue Fox . e . . Memo to Mayor and Council February 19,2004 Page 2 of2 Based on past review of trade area expenditures, it appears that most of the organizations spend at least 90% of their net proceeds within the trade area. In past discussions with Minnesota Wrestling, they have indicated they are willing to comply with whatever the local requirement is. Since St. Mary's Romanian Orthodox Church is located in St. Paul and most of their proceeds go to fund Church operations, they are not in favor of the proposed change. St. Katherines Ukrainian uses the charitable gambling proceeds in a similar manner, but is located in Arden Hills/trade area. OPTIONS There are several options that the Council could consider. These include the following: I. Do nothing and leave the existing trade area spending requirement of 50% in place. 2. Adopt Ordinance 348 changing the trade area spending requirement effective thirty days after publication of the ordinance. 3 Adopt Ordinance 348 making the ordinance effective January I, 2005. \\Barth\Admin\Dcputy Clerk\Charitable Gambling\02-19-04 Memo to City Council regarding trade area spending ordinance modification.doc ~ ~~ILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 348 An Ordinance Relating to Charitable Gambling Trade Area Spending Reqnirements The City Council of Arden Hills hereby ordains that the Municipal Code is amended as follows: 330.02 Gambling. Subd. 12 Trade Area Restriction. An organization authorized and permitted to conduct lawful gambling within the City shall expend ninety percent (90%) of its net profit on lawful purposes conducted or located within the trade area. Effective Date: This ordinance shall become effective January 1,2005. Adoption Date: Adopted by the City Council of the City of Arden Hills the 23rd day of February, 2004. Beverly Aplikowski, Mayor ATTEST: Michelle Wolfe, Administrator Publication Date: Published on the 10th day of March, 2004. \\Eanh\Admin\Council\Ordinanccs\Ordinance 348 Relating to Charitable Gambling Trade Area Spending Requirements.doc #347 - 1 . . . Mayor Beverly Aplikowski Council Members David Grant Brenda Holden Gregg Larson Lois Rem ~ ~ ~HILLS Arden Hills City Council SPECIAL MEETING MONDAY February 23, 2004 1245 W. Higbway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.ardeo-biUs.mn.ns City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable ci in whicb to live, work, and la . Economic Development Authoritv_(EDA) 6:30 p.m. -7:00 p.m. 1. Call to Order 2. Approval of Agenda 3. Unfinished Business A. lndykiewicz Property 4. Adjourn . . . . ~ ~HILLS MEMORANDUM DATE: AgendaItem EDA 3.A. February 19, 2004 TO: Chair and Members of the EDA Michelle Wolfe, Executive Director FROM: Aaron Parrish, Assistant City Administrator SUBJECT: lndykiewicz Property ENCLOSURE: Offer Letter June 10, 2002 Memo August 21,2002 Memo OVERVIEW From time to time, staff receives inquiries on the Indykiewicz property. Most recently, we have received an offer from a convenience store / gas station user. The offer was submitted by frauenshuh Companies serving as the broker for the end user. As Council will recall, the 2002 appraisal of the property indicated a value range $722,677 to $I,01l,748. The offer for the property is $711,700. This is attached for your review. While in the past the EDA has indicated a preference not to have a c-store use on the site, staff felt that since an offer had been received, it should be forwarded for EDA consideration. At this point, staff has not formally evaluated the terms of the offer, what types of performance standards would need to be incorporated into a purchase agreement, or whether the asking price for the property is appropriate. We have indicated to the broker that if a c-store concept was acceptable, that there would need to be significant design and landscaping criteria incorporated into the project approval and/or purchase agreement. Since we have received inquiries from other c-store users interested in the property, if the EDA is comfortable with the use, you may want to solicit interest from other prospective purchasers as well. DISCUSSION At this point, it is staffs hope to solicit the Council's general feedback on whether or not to pursue thc use or this particular purchase agreement further. II FRAUENSHUH COMPANIES Commercial Real Estate ,-.~,.-, i"; . January 21, 2004 Mr. Aaron Parrish Director of Community Development City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 RE: Offer to Purchase Hwy 96 & Round lake Rd. land Arden Hills, MN Dear Aaron: This letter ("letter of Intent") shall constitute the general format of a proposal by lER land. Inc. andlor assigns (as the "Buyer"), to purchase from City of Arden Hills (as the "Seller"), the above-referenced real property. This letter of Intent is intended as an outline of the general provisions of a proposed transaction which, if closed, would be based upon the following terms and conditions: . 1. Property: Buyer is offering to purchase a portion of the property and all its improvements referenced as Parcel "A" located at Hiahway 96 and Round Lake Road West in Arden Hills, Minnesota. The parcel is approximately 3.268 acres, as identified on the plan attached. 2. Purchase Price: The purchase price shall be Seven Hundred Eleven Thousand and Seven Hundred Dollars ($711,700.00). Such price shall be paid as follows: a. Earnest Money Deposit: Upon execution of the Purchase Agreement, Buyer shall deposit with Commercial Partners Title, LLC ("Escrow Agent") in cash Twenty Thousand Dollars ($20,000.00) as Earnest Money. The Earnest Money shall be refundable to Buyer during the one hundred twenty (120) day due diligence period, if Buyer elects not to purchase the property for any reason. All Earnest Money, and any interest earned thereon, shall be applied and credited toward the Purchase Price; and b. Balance: The Purchase Price (less Earnest Money and interest) shall be due in cash on the Closing Date (as hereinafter defined). 3. Utilities: The responsibility of the utilities shall follow as listed below: a. All utility services to the property line including storm sewer, sanitary sewer. water, gas, electric and telephone shall be the responsibility of the Seller. . b. SACIWAC charges shall be the responsibility of Buyer. 7101 West 78th Street, Suite 100 . Bloomington, Minnesota 55439 . Tel: 952.829.3480 . Fax: 952.829.3481 4. Review of Documents: Upon full execution of a Purchase Agreement, Seller shall deliver to Buyer the following documents and information within thirty (30) days after the date thereof. . a. Legal description of the Real Property; b. Title Commitment prepared by Commercial Partners Title Company, along with underlying documents referenced or described therein; c. A current copy of an AL T A survey; d. Current copy of the Property Tax Statement; and d. Any and all environmental, geotechnical and other related reports if available. 5. Due Dilioence: The contemplated transaction will be subject, among other things, to Buyer determining, in its sole discretion, with one hundred twenty (120) days after the date of execution of the Purchase Agreement, that Buyer is satisfied with the results of the Due Diligence Investigation. 6. Title Examination: On the Closing Date, Buyer shall receive a policy insuring Buyer's title on the current edition of AL T A Form B Owner's Policy, subject only to those matters disclosed by the preliminary title report and specifically approved by Buyer during the Due Diligence Period. . 7. Purchase Aoreement: Buyer and Seller shall negotiate and execute a definitive agreement (the "Purchase Agreement") within sixty (60) business days of the execution of this Letter of Intent. Among other terms, said Purchase Agreement shall be non- contingent except that Buyer may terminate the Purchase Agreement for any reason during the one twenty (120) day due diligence period. 8. Prorations and Costs: Seller shall pay (a) charges imposed by the Title Company for issuance of its title insurance commitment; (b) state deed tax; and (c) any deferred real estate taxes (including "Green Acres" taxes under Minnesota Statute 273.111) or special assessment payment of which are caused by the closing of this sale. Buyer shall pay the premium for the title insurance policy issued pursuant to the Title Company's commitment. All other costs and expenses will be allocated between Buyer and Seller in the manner customary in the purchase and sale of commercial real estate in the State of Minnesota. 9. Closino Date: The transaction described herein and in the Purchase Agreement shall be closed within thirty (30) days after the due diligence period. . 10. No Other Neootiation: In recognition and consideration ofthe facts that Buyerwill invest substantial money, time and effort in conducting the Due Diligence Investigations, in preparing and negotiating the Contract and in completing other necessary ancillary transactions related to the contemplated transaction. Seller agrees that (a) Seller will cause all discussions and negotiations with other persons or entities, relating to the sale of the property or Seller's interest in it, to cease, and (b) Seller will not, directly or indirectly, solicit offers or negotiate, or permit any of Seller's representatives to solicit offers or negotiate with any other person or entity with respect to the sale of the Property or Seller's interest in it, so long as negotiations between Buyer and Seller are continuing. 11. Real Estate Commission: Seller agrees to pay Frauenshuh Companies a real estate commission equal to three point five percent (3.5%) of the purchase price. 12. Non-Bindinq Letter of Intent: Only the Purchase Agreement when fully executed by both . Seller and Buyer shall constitute a binding and enforceable agreement obligating the Seller to sell and the Buyer to purchase the Property. If the foregoing is acceptable, please execute of the Letter of Intent and return it to lhe undersigned on or before February 5, 2004. Upon receipt, I will proceed with a Purchase Agreement. Sincerely, Frauenshuh Companies ~M Senior Vice President ~ ~~!~~ Associate Aqreed & Accepted City of Arden Hills . By: Its: Date: . . . . ~ ~ EN HILLS MEMORANDUM DATE: June 10, 2002 TO: Mayor and City Council Joe Lynch, City Administrator FROM: Aaron Parrish, City Planner SUBJECT: Indykiewicz Parcel Overview Recently, the City Council has consiqered the following items regarding the reuse/sale of the Indykiewicz property: . After considering eligible uses within the Gateway Business District, and evaluating the proposed uses contained within the letter of interest from Chesapeake Companies, the Council outlined the following uses for the property: . Business Service . Office . Clinic . Personal Scrvice . Day Care Facility . Restaurant - Sit-down Financial Institution and Service . Restaurant - Deli, coffee, bagel and take- . out food outlets, etc. . . . Retail Sales and Service . Studio . Taking into account the above uses, Council directed staff to obtain an appraisal for the property. Based on the appraisal report, the probable market value for the property is listed at $900,000. After considcring the comparables, the adjusted sales price represents a range of $4.20 to $5.88 a square foot. This translates into a sales price of $722,677 to $1,011,748. It should be noted that from staffs perspective, and based input provided by the Davidson Companies, the comparabJes may not be entirely representative. . At the May 2002 Work Session, Council heard a presentation from a local commercial real estate broker outlining the marketability and development potential of the property from their perspective. In short, they indicated that an office use may be a viable option for the property if the City were willing to sell the property at a substantially reduced price Memo to Mayor and Council June 10, 2002 Indykiewicz Reuse Memo Page 2 of3 . (estimated at less than $400,000). Alternatively, the broker indicated that the City may get closer to the appraised value if it were willing to sell the property to a c-store user. Finally, the broker indicated that a restaurant, particularly a sit-down restaurant was not a likely prospect given the location of the site, and its lack of proximity to similar users. Discussion Based on the information currently available, staff would like to receive direction on how the Council would like to market the site. In general, the following options are available: 1. Do not actively market the property. Pros Cons . This option may allow the property to be . Undetermined carrymg costs for the better integrated with future development property (Essentially acquisition cost plus m the area including the Gateway 5% per year). Redevelopment and/or TCAAP reuse. . The Office of the State Auditor discourages . Enhanced locational factors in the future cities from retaining land on their balance may yield an increased return in the long sheets for extended periods of time run. particularly if they are not part of a larger redevelopment. . Loss of tax base until the property is sold. . 2. Market the site for office and retail uses previously outlined by the Council. Pros Cons . Use desirability . Reduced revenue on the sale of the . Compatibility with Gateway Business Park property . Marketing the property may take longer due to weak suburban office market. 3. Market the site for office and retail uses previously outlined by the Council with the addition of a C-store. . Pros Cons revenue on the sale of the . Use desirability of a C-store (perceived an/orreal) . If the Council was inclined to market the property, consideration should also be given as to . whether the property should be marketed by staff or a commercial real estate broker. The advantage of staff marketing the property would be to retain any commission that a broker otherwise would receive. The disadvantage of this particular approach includes existing . . . Memo to Mayor and Council June 10, 2002 Jndykiewicz Reuse Memo Page 3 of3 constraints on staff time and limited expertise/connections in the area commercial real estate in comparison to a commercial real estate broker. Requested Action I. Consider alternatives for marketing the Jndykiewicz property. ~ ~ EN HILLS . MEMORANDUM DATE: August 21, 2002 Agenda Item EDA TO: Chair Dennis Probst Commissioner Beverly Aplikowski Commissioner David Grant Commissioner Gregg Larson Commissioner Lois Rem Joe Lynch, Executive Director FROM: Aaron Parrish - Community Services Director SUBJECT: Indykiewicz Property . ENCLOSURES: 1. August 9, 2002 Letter from George LeTendre 2. TIF Revenue Projections 3. Conceptual Drawings Overview Recently, the City Council has considered the following items regarding the reuse/sale of the Indykiewicz property: . After considering eligible uses within the Gateway Business District, and evaluating the proposed uses contained within the letter of interest from Chesapeake Companies, the Council outlined the following uses for the property: . Business Service . Office . Clinic . Personal Service . Dav Care Facility . Restaurant - Sit-down Financial Institution and Service . Restaurant - Deli, coffee, bagel and take- . out food outlets, etc. . . . Retail Sales and Service . Studio . . . . Memo to Economic Development Authority Page 2 August 22, 2002 · Taking into account the above uses, Council directed staff to obtain an appraisal for the property. Based on the appraisal report, the probable market value for the property is listed at $900,000. After considering the comparables, the adjusted sales price represents a range of$4.20 to $5.88 a square foot. This translates into a sales price of $722,677 to $1,011,748. It should be noted that from staff's perspective, and based input provided by a local commercial real estate broker, the comparables may not be entirely rcpresentative. · At the May 2002 Work Session, Council heard a presentation from a local commercial real estate broker outlining the marketability and development potential of the property Irom their perspective. In short, they indicated that an office use may be a viable option for the property if the City were willing to sell the property at a substantially reduced price (estimated at less than $400,000). Alternatively, the broker indicated that the City may get closer to the appraised value if it were willing to sell the property to a c-store user. Finally, the broker indicated that a restaurant, particularly a sit-down restaurant was not a likely prospect given the location ofthe site, and its lack ofproximity to similar users. · At the June 2002 Work Session, the Council directed evaluated the following options for selling the property: 1. Do not actively market the property. 2. Market the site for office and retail uses previously outlined by the Council. 3. Market the site for office and retail uses previously outlined by the Council with the addition of a C-store. After considering the various options, Council directed staff to retain a commercial real estate broker to pursue option #2 outlined above. Subsequent to Council's direction, staff has been working with a current Arden Hills business and two investors about the possibility of constructing a two-story 30,000 square foot office building on the site. See the attached concept drawings for additional information. The law firm of Hanson, Dordell, Bradt, Odlaug & Bradt, currently located in the Adobe building on Northwoods Drive, would be the primary tenant occupying approximately 15,000 square feet. The balance of the space would be leased out. At this time, they have offered $400,000 for the property. When evaluating this offer, the EDA may want to consider the following: I. This use is consistent with what the Council has indicated a preference for in the past. 2. The following highlights the relative land price on a per square foot basis from various sources: Source Price Per Sauare Foot Price for 3. 7 Acre Parcel Original Purchase Price: $3.40 per square foot $547,984 Annraised Land Value: $4.20 per square foot $676,922 Offer: $2.485 per square foot $400,000 Memo to Economic Development Authority Page 3 August 22, 2002 . As previously mentioned, staff would reiterate that the comparables used in the most recent appraisal of the property are not appropriate. 3. Since we have yet to retain a commercial real estate broker, we would not have to pay the 10% commission. 4. Currently the property does not pay property taxes. With the addition of an office building, the property would pay an estimated $87,539 in property taxes annually (The $87,539 in property taxes assumes a market value of $4,000,000 for taxes payable in 2002). 5. The properly is currently located within a TIF district. As such, we would receive the additional property taxes generated by this development on an annual basis until the TIF District decertifies in 2014. Over the life of the district, this would translate into $806,872, or enough to cover our gross expenses. See the attached TIF revenue projections for additional information. Requested Action If the Commission is comfortable with the offer that has been proposed, it would be appropriate to direct staff to negotiate a purchase agreement. This would be considered for formal approval . at a future EDA meeting. .