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Home My WebLink AboutCCP 03-08-2004 ~ ~HILLS Arden Hills City Council REGULAR MEETING Monday March 8, 2004 Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Latson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.us City Vision A strong conununity that values OUf unique environment, our fiscal soundness, and our tradition as a desirable cit in which to live, work, and la . Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APROV AL OF MINUTES A. February 17,2004 Work Session B. February 23, 2004 City Council Meeting 3. CONSENT CALENDAR A. Claims and Payroll B. Ingredients On Sale Wine License 4. PUBLIC INQUlRIES/INFORMA TIONAL 5. PUBLIC HEARINGS A. MPCA MS4 Permit Public Hearing COMMUNITY DEVELOPMENT Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Public Inquiries/Informalional is an opportunity for citizens to bring to the Council's attention any items not currently on Ibe agenda. In addressing the Council, please state your name and address for tbe record, and a brief summary of Ibe specific item being addressed to Ibe Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Writteu documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. Thomas Moore and Greg Brown A. Ordinance 349: Creating an Economic Development Commission Aaron Parrish 7. OPERATIONS & MAINTENANCE A. Receive Feasibility Report and Order Preparation of Plans for County Road E Pedestrian Improvements B. Authorize Specifications for Street Sign Replacement 8. FINANCE A. 9. ADMINISTRATION A. 2005 Law Enforcement Services B. Human Rights Discussion CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmembet Grant C. Councilmember Rem D. Councilmember Larson E. Mayor Aplikowski ADJOURN Arden Hills City Council Agenda February 23, 2004 Page 2 Thomas Moore and Greg Brown Murtuza Siddiqui Michelle Wolfe " . . . ~ ~HILLS DRAFf CITY OF ARDEN HILLS, MINNESOTA COUNCIL WORK SESSION TUESDAY, FEBRUARY 17, 2004, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 1. Call To Order Mayor Aplikowski called the meeting to order at 4:50 p.m. Present: Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Staff present: Administrator, MicheIle Wolfe; Assistant Administrator, Aaron Parrish; Operations & Maintenance Director, Thomas J. Moore; Planner, Peter Hellegers; and Finance Director, Murtuza Siddiqui. 2.A. Law Enforcement: 2005 Proposals Ms. Wolfe provided an overview of the current status of the police contract evaluation and also provided the Council with an updated timeline for public discussion and input and indicated that a public input hearing would be held at the Monday, February 23, Regular City Council Meeting. At that point she opened up the discussion for the Council to ask any remaining questions that they might have of the Ramsey County Sheriffs Department and the New Brighton Public Safety Department. Councilmember Holden asked the City of New Brighton about any studies that have been done indicating the effectiveness of the grid system in reducing crime. New Brighton Public Safety Director Bob Jacobson indicated that no statistics were readily available for this evening's meeting, but did indicate that the preferred style of policing is community and neighborhood policing. Ramsey County Sheriff Bob Fletcher commented that another benefit of community oriented policing is the opportunity to interact on a more personal level with residents. Mayor Aplikowski asked how each agency handles and follows-up on vandalism complaints. Sheriff Fletcher and Sergeant Paget, both with the Ramsey County Sheriffs Department, indicated that the sheriffs department and the "VIPS" unit (Volunteers in Public Safety) do employ traditional police investigative methods as well as various neighborhood outreach techniques. Mr. Jacobsou indicated that New Brighton employs a similar approach. \ \Earth\Admin\Council\Minutes\ W orksession\2004\02-l7 -04.doc ARDEN HILLS CITY COUNCIL WORKSESSION FEBRUARY 17,2004 " 2 Councilmember Grant asked, in a community that has a lower crime rate, what is the best overall approach to policing. He generally characterized New Brighton's approach as a more neighborhood oriented or community oriented policing versus the sheriff having a blended approach of reactive and some proactive policing. He requested of each agency if this an appropriate characterization of their approach to policing. Mr. Jacobson indicated that the neighborhood model is an effective model in a community with a low crime rate. Aside from focusing on more serious crimes, it allows police to focus on issues that have particular importance to the community. Sheriff Fletcher clarified that Ramsey County has been focusing on crime prevention and community policing efforts. . Councilmemher Grant asked how sergeants will handle the additional work load in New Brighton that will occur as a result of adding additional police officers to service Arden Hills. Mr. Jacobson indicated that adding one to two additional employees will not adversely impact their sergeants' existing workload and it is an appropriate span of control for public safety operations. Councilmember Grant indicated that he was hopeful that the New Brighton proposal would be less expensive than the existing sheriffs contract and was disappointed that this was not the case. New Brighton City Manager Matt Fulton responded that the City of New Brighton never approached this from a cost perspective; rather they wanted to have the City of Arden Hills evaluate police services, particularly how and what services are . provided to Arden Hills residents. CoUncilmember Latson requested clarification on the depth of coverage or backup with the New Brighton proposal. Mr. Jacobson responded that a minimum staffing for the New Brighton police department is one patrol officer and one supervisor, but generally is at least two patrol officers and one supervisor with more staffing on Fridays and Saturdays. Sheriff Fletcher indicated that Ramsey County has anywhere between six and nine deputies on patrol at any given time to assist the officer assigned to Arden Hills. In addition, the sheriff outlined other resources that are available on a county-wide basis. Mayor Aplikowski asked if there is ever a time when a patrol car is not patrolling Arden Hills. Sheriff Fletcher responded that it does not happen a great deal, but it does occur on occasion when that car is required to provide backup to another contract community, In an instance where the Arden Hills car is called to back up, often times one of the patrols in Shoreview will come to Arden Hills. Councilmember Larson asked about the experience of those that would bc serving the City of Arden Hills. Mr. Jacobson responded that New Brighton is a younger department, but very qualified. He further indicated that the new officers to be hired would not necessarily be out in Arden Hills. Rather, they would be blended bctween the Arden Hills and New Brighton service areas as appropriate. He further clarified that the . . . . ARDEN HILLS CITY COUNCIL WORKSESSION FEBRUARY 17,2004 3 new officers to be hired may be officers with additional experience depending on the applicant pool. Councilmember Larson asked about the training requirements for a new officer in New Brighton. Mr. Jacobson indicated that there are mandated requirements set out by the state for various education and training. Beyond that, the City of New Brighton and the sheriffs office have a field training program that orients that officer to New Brighton's approach to policing. In addition, New Brighton officers do have a one-year probationary period. Councilmember Larson asked the Ramsey County Sheriff whether the Ramsey County water patrol would still provide service if they were not the provider of police services to Arden Hills. Sheriff Fletcher indicated that that would be the case. Mayor Aplikowski asked about how sheriffs deputies receive patrol assignments and what their training program details. Sheriff Fletcher responded that deputies traditionally work in the jail and court system within the sheriffs office prior to receiving a patrol assignment. However, within the last three years the sheriff's office has been hiring civilian correctional officers so the deputies are receiving patrol assignments faster. Councilmember Holden inquired about response times to 9-1-1 calls. Mr. Jacobson indicated that the response time in New Brighton is about 3 Y2 minutes. Sheriff Fletcher had indicated that Ramsey County's response was similar, depending on where you were in the contract communities. Councilmember Holden asked how effective each agency is relative to the neighborhoods surrounding Mounds View High School and lrondale High School. Sheriff Fletcher indicated that there was no specific data currently available for activity around Mounds View High School. Councihnember Holden asked how the school resource officer is evaluated. Sheriff Fletcher indicated that each officer within the sheriff's department is evaluated annually. In addition, the sheriffs department has a relationship with the principal and if there are any concerns they are addressed at that level. Councilmember Grant asked how has the Ramsey County Sheriffs Department and the City of New Brighton approached the recent bomb threats at Mounds View School High School and Irondale High School. Undersheriff George Altendorfer indicated that in the initial bomb threat a suspect has been charged and they are working with the school district with regard to on-going concerns and have an active investigation into the other threats that have been made. Their current response has been to work with the school district and have an increased presence by assigning extra officers to the high school. In ARDEN HILLS CITY COUNCIL WORKSESSION FEBRUARY 17,2004 response to the bomb threats, aside from having a patrol presence, specialized resources of the County such as a bomb detective dog were also utilized. Sheriff Fletcher further indicated that the Ramsey County Sheriffs Department has over 50 officers of color and that they have been a great asset in dealing with various racial issues. Mr. Jacobson indicated that they have employed a similar response to the situations at Irondale High School. The school was evacuated, the fire department was called out, Ramsey County resources were utilized, and New Brighton patrol responded to assist with the scene. A Ramsey County bomb dog was brought out to evaluate the school. A suspect was identified very quickly and is being followed up by the SRO. The suspect has been charged in connection with this incident. Councilmember Rem inquired whether Arden Hills is currently paying for specialized services that are available on a county-wide basis. Sheriff Fletcher indicated that services that are generally available on a county-wide basis are paid for by the County and outside of the contract. 2.B City Hall Update Mr. Moore provided a brief update on the mold remediation and HV AC system with regard to City Hall. He also asked the Council if they had any preferences with regard to any of the landscaping, turf, and prairie grass options that were outlined in the staff memo. The consensus of the Council was to reconsider any additional trees along Highway 96 when the Highway 96 reconstruction project is completed and to leave the turf "as is" and revisit this issue in the spring. The Council also indicated they would like to maintain the prairie grass through it's natural three year cycle and reevaluate that issue after the three year cycle. 2.C Economic Development Commission Mr. Parrish presented an update on an ordinance language that would create an Economic Development Commission within the City of Arden Hills and briefly discussed the roles and responsibilities that a commission would have and how it would be structured. Councilmember Holden indicated a preference for outlining a specific number of residents on the commission and a preference for having some type of attendance provisions written into the ordinance that would be cause for removal if one of the members ofthe commission was not actively participating. Mayor Aplikowski indicated a preference for multiple year terms and staggering terms for all city commissions and would like to start with this one. 4 . . . ARDEN HILLS CITY COUNCIL WORKSESSION FEBRUARY 17,2004 . Mr. Parrish indicated that he would incorporate the Council's feedback and bring this back for Council consideration and/or approval in March. 5 2.D Street Shm Discussion Mr. Moore and City Engineer Nick Landwer provided an update on the street sign project and outlined the various options available to the Council, including the different proposed sign types, various options, and the estimated costs which vary between $55,000 and $70,000. It was the consensus of the Council to evaluate other community signs prior to making any decisions. It was also the consensus of the Council to not include street numbers. Ultimately the final decision would be clarified at the Monday, February 23, regular City Council meeting. 2.E County Road E Bridee Trail Connection . Mr. Landwer provided an update on the current design of the County Road E bridge and trail project and presented the Council with three different bridge options for the project. It was the conseusus of the Council to proceed with Option B which would replace the existing bridge, north sidewalk, and guardrail with "F" type rail and provide a 7 foot 6 inch trail over the Couuty Road E bridge. 2.F Council Pay Mr. Siddiqui outlined that the Council has been underpaid for the past two years by approximately $20 per year. It was the consensus of the Council to reconcile the difference on a going forward basis, COUNCIL COMMENTS: Councilmember Holden indicated that the North Heights neighborhood meeting would take place Wednesday evening and requested that, when appropriate, a resolution outlining the City's position on a consolidated dispatch center be brought forth. Councilmember Larson iudicated that he would be a member of a school board task force that was evaluating the school board operations and the first meeting for this group was scheduled for next week. Councilmember Grant had no comments. Councilmember Rem indicated that Arden Hills Notes articles are due Wednesday, February 18. She also noted she will be attending a meeting on Weduesday to discuss the . ARDEN HILLS CITY COUNCIL WORKSESSION FEBRUARY 17,2004 environmental symposium for the TCAAP project, as well as a meeting at Mounds View High School to discuss the recent issues there. Mayor Aplikowski said she has received several calls recently on the North Heights proposal, police services contract, and Lexington A venue reconstruction. Ms. Wolfe indicated a 6:30 a.m. of the Economic Development Authority would take place on Monday, February 23, 2004. She also clarified how the public input portion of the on-going law enforcement discussion would be handled at next Monday's meeting. She indicated March 4, 2004, would be the first meeting for the assessment policy task force. The meeting adjourned at 9:05 p.m. Respectfully submitted, Aaron Parrish - Assistant City Administrator. Beverly Aplikowski, MAYOR Michelle Wolfe, ADMINISTRATOR 6 . . . . . . ~ ~~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING FEBRUARY 23, 2004, 7;00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF. ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda Holden, Gregg Larson and Lois Rem. Absent: None. Also present were City Administrator, Michelle Wolfe; Assistant City Administrator, Aaron Parrish; City Attorney, Jerry Filla; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; City Planner, Peter Hellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. February 9, 2004 Council Meeting Councilmember Holdel1 requested the following changes: None. Councilmember Grant requested the following changes: None. Councilmember Rem requested the following changes: Page I, indicate how the meeting was amended. Pagc I, under Councilmember Holden's corrections to the Minutes, third line, change 2004 to 2003. Page 3, tmder A.ii., delete "Lake". Page 6, fifth paragraph, change McCouley to McAulev. Councilmember Larson requested the following changes: Page 1, indicate he had given advance notice to his late arrival. 02- 23-04\ lEarthlAdmin\Council\MinnteslRegular\2004\02-23-04.doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 2 . Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: None MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to approve the February 9, 2004 City Council Meeting Minutes as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Appointing Craig Wilson as the City Representative on the North Suburban Communications Commission c. Amend the Official City Calendar to Reflect the Correct March Work Session Date MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5"0). . 4. PUBLIC INOUlRIES/INFORMATIONAL Charles Bright, 1515 Colleen Avenue, asked the Council to restart the Human Rights Commission at Mounds View High School because there was a racial problem there. He asked the City to be proactive and not reactive to this situation. He stated the residents and students needed to be educated with respect to diversity and treating others with respect. Councilmember Grant asked for an explanation as to the problem Mr. Bright was referring to. Mr. Bright replied the high school had a racial situation that stemmed from the kids' lack of respect for other people's differences and the different races. He noted the diversity in the school was changing and it was important for the City to be proactive in this and to be a leader in the community. Mayor Aplikowski asked why he just wanted the Human Rights Commission. Mr. Bright replied other cities in the area had similar programs, and in order for Mounds View Schools to solve the problem, they needed everyone working together. He asked why the City started the Human Rights Commission in the first place. Mayor Aplikowski stated that when the Human Rights Commission was started, its members consisted of social services people. And at that time, there was no need for this type of a Commission, therefore it was disbanded. She agreed they needed to work together, but she did not know if they needed to expand to a formal process to do this. She suggested the possibility of having a Human Rights Task Force. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 3 Councilmember Holden asked how the City of Roseville funded and ran their Human Rights Commission. Mr. Bright replied he did not have his information at this time, but he believed they educated their residents regarding diversity. Coullcilmember Holden asked what the difference was between a Human Rights Commission and a Human Rights Task Force. Mr. Bright stated he did not know the difference, but he requested the City be proactive. He also stated he was willing to be on a commission or task force. He indicated the City needed to "think outside of the box". Mayor ApIikowski stated she understood there were two racial incidents at the high school. Mr. Bright replied that was correct. Councilmember Larson indicated that what happened at the high school was deplorable and he understood Mr. Bright wanted a response from the City. He noted there were other ways to respond to this other than having a formal Commission. He stated the City did need to respond in some way and the question was what way should they respond, as a City, that was most effective. He stated the Council needed to give more thought as to what was the most effective way. He indicated he was on the Council when the Human Right Commission was active and he did not think that Commission was very effective. Mayor Aplikowski stated the Council had options and the City would look at all of their options. Councilmember Rem stated she did not understand what the problem was for the City to be willing to stand up and say what they felt regarding this issue. She did not agree that they should wait for the school district to take the lead. She stated she would be willing to serve on a task force or commission if necessary. She indicated there was a variety of things the City could do and she did not believe they should wait to address this issue. Ms. Wolfe stated there would be a Resolution prepared in the near future on this issue. Mayor ApIikowski stated she had not been apprised of any other incidents in the City with respect to racism. She stated the City would do something, but she was not sure when it would be done. Councilmember Larson indicated they had not had a discussion as a Council yet regarding this issue, but he did think they needed to respond in a meaningful way. Councilmember Grant stated the City did want to respond but they needed time to respond appropriately to address the issue and not make it worse. He noted the school would have to have some involvement as well. Mr. Brigbt indicated it was difficult for students of color to learn when they felt intimidated. He stated if something escalated worse than it already was, it would be a travesty. He asked the City ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 4 . be a partner to help solve this problem. He noted he was not asking for a solution tonight, but he wanted the City to be aware of the issue and to be looking at possible solutions. He stated he did not want to live in a City where he felt uncomfortable. Mayor Aplikowski directed staff to put this on the next City Council Work Session for discussion. She assured Mr. Bright that the City would do something to address this issue and he would be informed as to what the City was going to do. Ms. Wolfe replied this would be on the March 15,2004 Work Session agenda. Councilmember Larson stated he believed it would be better to do this at a Regular Council Meeting. He suggested they put this on their next Council Meeting agenda. Other member of the Council agreed with this suggestion. 5. PUBLIC REARINGS None. 6. COMMUNITY DEVELOPMENT A. Planninl! Case 04-04: Guidant Corporation: 4100 Ramline Avenue; Site Plan Review for Temporarv Walkwav . Mr. Renegers stated the applicant was requesting approval of a Site Plan for a temporary walkway structure, which was recently constructed. He indicated the Planning Commission had approved this request with conditions as noted in staffs February 23,2004 report. Councilmember Larson asked why this was coming to them after the walkway has already been in place. Mr. Renegers replied the applicant did not know they needed approval for this. He noted this was intended to be in place for five years and then it would be replaced by a skyway. MOTION: Councilmetnber Grant moved and Councilmember Larson seconded a motion to approve Planning Case 04-04: Guidant Corporation; 4100 Hamline Avenue; Site Plan Review for temporary walkway with the conditions as noted in staffs February 23, 2004 report. The motion carried unanimously (5-0). B. PIanninl! Case 04-04: Guidant Corporation; 4100 Ramline Avenue; Master Plan PUD Amendment and Final PUD for "Addition J" Mr. Renegers stated the applicant was requesting approval of a third amendment to their previously approved Master Plan PUD and Final PUD for Addition "J". He noted the Planning . Commission had approved this request with conditions as noted in staffs February 23, 2004 report. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 5 Councilmember Grant inquired about Condition 14 and asked if the City intended to do a traffic study. Mr. Hellegers replied the Planning Commission had added this and it was the City's option to do a traffic study at that time, but they wanted the City to have some flexibility to have a traffic study if necessary. Councilmember Larson noted a parking ramp should be considered a structure and if necessary, the Ordinance should be amended to reflect this. John Larson, RSP Architects, stated they were in agreement to the conditions as noted in staff s February 23, 2004 report. MOTION: Councilmcmber Larson moved and Councilmember Grant seconded a motion to approve Planning Case 04-04: Guidant Corporation; 4100 Hamline A venue; Master Plan PUD Amendment and Final PUD for "Addition 1" with the IS conditions as noted in staffs February 23,2004 report. The motion carried unanimously (5-0). C. Planninl! Case 04-03: MSI/Countrv Insurance; 2 Pine Tree Drive; Sil!n Standard Adjustment Mr. Hellegers stated the applicant was requesting approval of a Sign Standard Adjustment. He indicated the Planning Commission had approved this request with conditions as noted in staffs February 23, 2004 report. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve Planning Case 04-03: MSI/Country Insurance; 2 Pine Tree Drive; Sign Standard Adjustment with the conditions as noted in staffs February 23,2004 report. The motion carried unanimously (5-0). Mayor Aplikowski requested items 9.A. and 9.B. be heard at this time. 9. ADMINISTRATION A. 2005 Law Enforcement Contract - Public Input Ms. Wolfe stated the public has been invited to provide input to the City Council regarding law enforcement proposals. She indicated the City had been presented a proposal from the City of New Brighton for law enforcement services. An overview of the proposal was presented at a joint meeting of the Arden Hills and New Brighton City Councils in late 2003. The current provider of law enforcement services was the Ramsey County Sheriffs Department. The County provides these services on a contract basis to seven Ramsey County communities. Ramsey County Sheriff Bob Fletcher provided a presentation to the City Council at the January work session. The proposal from the City of New Brighton proposes a start date of January 1, 2005. The current agreement with Ramsey County requires that a nine-month notice be given if a City intends to terminate the agreement at the end of the calendar year. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 6 . Bob Jacobson, Director of Pnblic Safety for New Brighton, stated they were offering 24 hour a day, 7 days per week coverage. He indicated seven additional police officers would be hired if they received his contract. He stated back-up cars would be available also. He noted part of the culture for the City of New Brighton was neighborhood policing. He indicated officers were assigned to certain neighborhoods and that officer would be the contact for those neighborhoods for any concerns. He stated they prided themselves on their National Night Out and the same programs they offered their citizens would also be offered to the residents of Arden Hills. He indicated they offered a wide range of training to the residents of New Brighton, which would also be available to Arden Hills. He stated they also trained people as first responders in the event of a disaster. He noted they also notified citizens by e-mail regarding crimes and issues in both the City and their neighborhood. He indicated they prided themselves on their Safe and Sober Campaign. He stated they had a Police Reserve Program, Volunteers in Public Safety Program, and an Exp]orer Program for the youth. He thanked the Council for their time. Bob Fletcher, Ramsey County Sheriff, stated during the 25 years of service to the City of Arden Hills, they have had a great partnership. He noted during this 25 years, crime was way down and they were proud of their part in that strategy. He stated their proposal was similar to the New Brighton proposal, but their proposal was $50,000 less than the New Brighton proposal. He stated most of the programs offered by New Brighton were also offered by the Ramsey County Sheriffs Department. He indicated their emergency response would be second to none . once they built their facility in the City of Arden Hills. He indicated they had crime scene technicians on duty. Be noted they also used volunteers. He stated they wanted to reach out to the citizens and have them help the Sheriffs office through volunteer services. He stated they had a diverse workforce. He noted their training unit was second to none and they were leaders in Home]and Security. He stated the SWAT team was available at all times to assist in times of crisis. He stated New Brighton had an outstanding police department and he commended them, but he believed if there were no problems with the Sheriff's Department, and he had not heard of any problems, the City should continue the services with the Sheriffs Department. He noted there would be more deputies in Arden Hills more often because of their main facility being located within Arden Hills. He indicated there would be a reduction in response time for Arden Hills and they would need to have a substation on the eastern portion of their area. Counci]member Grant asked if they added a substation, would that increase their cost and would that cost be passed onto the contract Cities. Mr. Fetcher replied that the cost would not be passed onto the contract Cities. Councilmember Holden asked how the neighborhood police program works in New Brighton. Public Safety Director Jacobson replied the officer assigned to a particular neighborhood was responsible for monitoring reports, keeping an eye on problem houses or streets, going to the neighborhood meetings, but the neighborhood officer would not necessarily be responding to calls. He indicated those calls would be responded to by whatever officer was assigned that . patrol area on that particular day. He stated the neighborhood officers were assigned to a neighborhood on a long-term basis and therefore, they got to know their neighborhood residents. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 7 . Ted Brausen, owner of Brausen Service Solutions, stated both police departments were fine departments. He stated he was very happy with the County and the County did an excellent job. He indicated a concern was that the New Brighton Police Department contract was higher and the last thing he wanted to see was more expense. He stated he felt comfortable with his business being in the City and felt secure that the Sheriff's Department did a good job. He stated the biggest issue was how many officers the departments get on the street and how fast their response time was. He stated the Sheriff's Department did a good job with both. Clark Adair, 3332 New Brighton Road, asked how much it would cost New Brighton to train in the seven new officers and he asked who would pay for that training. He stated the citizens of New Brighton paid considerably more per capita for police protection and asked how long it would be before they increased their cost for the City of Arden Hills. He asked for a reason or an advantage to change the police services. Public Safety Director Jacobson replied the training of the new officers would be absorbed within their 2004 budget. He noted the new officers would not only be assigned to Arden Hills. He stated the officers would be rotated between the two cities. With respect to per capita cost, he agreed the citizens of New Brighton did pay a higher per capita cost because the New Brighton Police Department offered more services than the Ramsey County Sheriff's Department did. . Sheriff Fletcher stated the Sheriff's Department had more resources to serve the needs of the residents. They would be there faster and would do it for less than the City of New Brighton. Public Safety Director Jacobson replied their response times would also be quick. He stated they also prided themselves on their neighborhood services. Mayor Aplikowski noted the City was not looking for reasons to change the provider of services. This was an opportunity that came to the City and they believed it was good to look at contracts and services once in awhile. Sheriff Fletcher stated the first and foremost responsibility was to be able to respond to emergency situations on a timely basis and that was why they put this as a top priority. Nancy Kneeland, 1716 Chatham Avenue, stated prior to moving to Arden Hills, she had lived in New Brighton for ten years. She stated she did not see anything that New Brighton offered that the Sheriff's Department did not offer. She indicated public safety was one of the most important things the City could offer. She asked what type of liability the City would have by hiring one department over another. She expressed concern about the contract itself. She expressed concern about the political structure of the two facilities. She stated she did not think the City's issues would be solved by changing the police departments. She thanked Ramsey County for the excellent service. She asked if New Brighton had any officers of color on staff. . Public Safety Director Jacobson replied they did not have any officers of color at this time. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 8 . Jerry Stratinger stated he was a retired deputy. He indicated the issue was response time. He stated the Sheriffs Department patrolled the entire County and had arrest powers for the entire County, while the New Brighton Police Department would stay in the City because they did not have arrest powers outside of the City, except in certain situations. He stated he did not have an opinion one way or another as to which was a better department. He noted if people were going to make an opinion, they needed all of the facts and he believed some of the opinions expressed here tonight were biased. He stated both departments were equal, but the scale tipped one way. One received national awards and one did not. David McClung, 4370 North Snelling Avenue, stated they were very well served by Ramsey County Sheriffs Department and had been for years, but he also believed they would be served well with the New Brighton Police Department. He stated the main issue was response time. He questioned the two minute difference in response time between "fight" and "medical" calls in the materials. He stated if there was a major incident, jurisdictional boundaries would cease to exist and all resources would be called in to assist. He stated they needed to see how much of the time the Sheriffs Department deputies were out of the City of Arden Hills. He noted Arden Hills did not have a lot of serious crimes, but they did have some crime and they need to feel comfortable with whatever Department they went with. He requested the Sheriffs Department become more proactive, however, if they were awarded the contract. He asked the Council to look at going with the City of New Brighton because of their neighborhood approach. . James Welsh, Owner of Big 10 Supper Club, stated he was happy with the Sheriffs Department and their response time had been good. Ms. Wolfe stated the City had prepared press releases as well as an e-mail list that invited residents to come to this meeting. She indicated she had received various letters and e-mails, which she had placed into the Council's packet. She indicated she had also received a phone call from a resident off of Lake Valentine Road who felt they had received excellent service from the Sheriffs Department. Sheriff Fletcher stated the majority of their medicallllns were to the nursing home and in most cases they did not respond to those medical calls with red lights and sirens because that facility had medical personnel on site, and the Sheriffs Department was not able to provide any different type of medical services than their medical personnel did. He indicated their response time to that type of a facility was approximately five minutes. He noted some medical emergencies required red lights and sirens, and some did not. Public Safety Officer Jacobson stated their response time was 3.5 to 3.75 minutes for a medical emergency, including nursing home facilities. Mayor Steve Larson, New Brighton, stated he was very proud of the New Brighton Police Department and they prided themselves on getting involved in the community. He stated once . you lose control ofthe neighborhoods, you lose control ofthe community. Mayor Aplikowski thanked everyone for their time and input. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 9 B. Ordinance 348: Amendin!! the Trade Area Spendin!! Requirement for Charitable Gamblin!! Mr. Parrish stated based on past review of trade area expenditures, it appears that most of the organizations spent at least 90% of tbeir net proceeds within the trade area. In past discussions with Minnesota Wrestling, they have indicated they were willing to comply with whatever the local requirement is. Since St. Mary's Romanian Orthodox Church is located in St. Paul and most of their proceeds go to fund Church operations, they are not in favor of the proposed change. St. Katherine's Ukrainian uses the charitable gambling proceeds in a similar manner, but is located in Arden Hills trade area. Mayor Aplikowski asked if all six charitable gambling organizations had been notified about this proposed change. Mr. Parrish replied all of the Charitable Gambling Organizations had been notified. Councilmember Holden stated one of the Council's concerns was if they increased the percentage for the trade area, what effect would that have on the organizations that presently received the money. She asked who was receiving the money and how much they were receiving from the different organizations. Mr. Parrish replied the Charitable Gambling Organizations determined who they gave funds to. However, there would be an impact to the organizations that St. Mary's Romanian Orthodox church supported. He noted a lot of organizations changed their focus from year to year. He stated the primary impact if St. Mary's were no longer able to operate would be to the Northwest Youth and Family Services. Councilmember Grant asked how much St. Mary's give to the Northwest Youth and Family Services on an annual basis. Mr. Parrish stated he believed there was a $12,000 minimum paid to that organization. Frank Belgea, St. Mary's Romanian Orthodox, stated approximately $75,000 went to the trade area annually. Councilmember Holden asked what the net gain was by changing the trade area amount. Mr. Parrish replied by changing this, it would capture 40 percent additional across the board. He noted St. Mary's did contribute more broadly than most of the other Charitable Gambling Organizations. He noted this changed year-to-year depending upon what the organizations funded year to year. Ms. Wolfe noted the City now had another Charitable Gambling Organization that was not located within the City and this was to ensure that more of the funds stayed within the trade area. Frank Belgea, stated they had been doing business in the City for 14 years and had shared 50 percent of their profits with organizations within the City. He stated they tried to spread the profits out among many organizations in the City. He summarized for Council the requirements from other surrounding Cities regarding their trade area-spending requirements. He believed a ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 10 . 90 percent requirement would chase out other potential Charitable Gambling Organizations in the City. He requested the City not change their trade area spending requirements. Councilmember Rem thanked St. Mary's Romanian Orthodox for their contributions to the Northwest Youth and Family Services. She stated she had mixed feelings about this. Mayor Aplikowski stated she believed they should move more slowly on this and suggested they increase the amount incrementally. She stated if it were up to her, she would leave this as it was. Councilmember Larson stated he was in favor of increasing the trade area-spending requirement because tbe community was best served by having the 90 percent requirement, but he agreed there was a slower way to integrate the change. He suggested increasing it by 10 percent on July I, with subsequent increases of 10 percent every six months after. He stated the City's role was not to guarantee who the recipients were. COllncilmember Grant stated he was also in favor ofraising the percentage. He stated this was a policy decision and they would be better off having a higher trade area-spending requirement. He acknowledged that there would be organizations that would be affected by this, but this was what was good for the City. He agreed phasing it in was a good idea. . Councilmember Rem stated she was not in favor of raising this, especially not this year. She suggested the phasing in be over a couple of years. She noted some of the Charitable Gambling Organizations had a very narrow focus of organizations they gave to, while St. Mary's had a wider focus of organizations. Mr. Parrish noted any phasing should be done on an annual calendar basis for ease III monitoring. Councilmember Holden agreed with Councilmember Rem. She stated this was a good policy choice, but they needed to look at what was best for the entire community. She expressed concern about too narrow of a focus on some of the organizations. She stated she was in favor of phasing, but noted she wanted this reviewed annually. Councilmember Grant asked if the City had any disbursement authority over the funds. Mr. Filla replied they did not. Councilmember Holden asked if they could treat St. Mary's differently than the other organizations. Mr. Filla replied they could not. MOTION: Mayor Aplikowski moved and Councilmember Rem seconded a motion to amend Ordinance No. 348 increasing the amount of Charitable Gambling Trade Area Spending Requirements to sixty percent (60%) effective January I, 2005. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 11 MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to amend the previous motion to seventy percent (70%). The amended motion failed (2-3) (Councilmember Grant and Larson - Aye. Mayor Aplikowski and Councilmembers Rem and Holden - Nay). Councilmember Holden asked if St. Mary's was in agreement with the 60 percent increase. Mr. Belgea stated they would agree to the 60 percent increase. The original motion carried (4-1) (Mayor Aplikowski and Councilmembers Holden, Grant, and Rem - Aye. Councilmember Larson - Nay). 7. OPERATIONS & MAINTENANCE A. Authorize Bids for Street Sign Replacement Mr. Moore stated at a recent Council Work Session, the City Council was presented with some options relating to street signs. He noted funds had been included in the 2004 budget for replacement of all City street signs. He stated the most recent total project cost estimates have indicated that the total cost for purchase of materials, removal of exiting posts and signs, and installation of new ones, could range from $55,000 to $70,000. This would necessitate a forma] bidding process. Therefore, staff was requesting authorization to prepare specifications and advertise for bids. Couneilmember Rem asked if they were still going to do block numbers on the signs. Ms. Wolfe stated if there were a couple of key locations the City wanted them put, that could be done, but it would not be done on a City wide basis. Councilmember Holden asked what the rush was on this. She asked if the bid would go up if they didn't make a decision on this tonight. She stated she still had a lot of unanswered questions that she wanted information on. Ms. Wolfe stated it was her understanding at the Work Session that the Councilmembers wanted to go out and look at various signs. She stated they were not concerned about prices going up and a decision did not have to be made tonight. She stated she had misunderstood what Council wanted after their Work Session. She noted Council could take their time on this. Councilmember Grant stated he also did not see any pressing need to do anything on this at this time. Mayor Aplikowski stated she did not believe they needed to put a lot of effort into this and she believed they needed to trust staffs judgment. She noted staff would bring back three bids and asked what other information the Council needed in order to make a decision. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 12 . Councilmember Holden stated she wanted to know what the available length of pole choices were and what their durability rating is. Mr. Moore stated staff could plant the street poles at City Hall so they could see what the poles and signage looked like. He noted URS was willing to help facilitate this. He indicated staff could spec this out in anyway Council wanted. Councilmember Holden asked how many street signs had been replaced in recent years due to vehicles hitting them. Mr. Moore replied three signs had to be replaced over the past ten years due to damage. Councilmember Larson stated there were so many alternatives for signs that the Council needed to give narrower definitions as to what they wanted. Councilmember Grant stated he preferred the square posts with white outlining on the signs. Councilmember Larson agreed. Mayor Aplikowski requested both the round and square poles be brought in for Council to look at. Councilmeinber Holden stated she preferred the square posts. Councilmember Rem stated she had no preference with respect to square or rounds posts. . Ms. Wolfe stated it was her understanding Council wanted specs on tall, square, sturdy posts with signing being outlined in white with rounded comers. Adding block numbers would be limited and staff would obtain costs on that option. Mayor Aplikowski asked if Council wanted to see the specs before authorizing staff to obtain bids. Mr. Moore stated he would feel more comfortable bringing back specs to the Council before obtaining bids. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to authorize staff to prepare specifications to prepare street signs as described by the City Administrator. The motion carried unanimously (5- 0). 8. FINANCE A. Assessment Policv Task Force Scope of Work Mr. Siddiqui stated at the February 9, 2004 Council meeting, the Council appointed members to the Assessment Policy Task Force. He indicated the Task Force would meet four to six times over the next two months to accomplish their tasks. He recommended the City Council approve the Assessment Policy Task Force Scope of Work. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 23, 2004 13 Councilmember Grant stated the primary focus ofthe Task Force would be on the methodology and the overall percentage of costs assessed. MOTION: Councilmember Rem moved and Cm.IDcilmember Larson seconded a motion to approve the 2004 Assessment Policy Task Force Scope of Work. The motion carried unanimously (5-0). CITY COUNCIL REPORTS Ms. Wolfe - Stated she would obtain a cost estimate from Timesavers for a recording secretary to be at their Work Session meetings. Councilmember Holden - Stated the PTRC meets tomorrow night. Councilmember Grant - Stated the Assessment Policy Task Force is meeting on March 4. Councilmember Rem - Stated Environmental Symposium is being tentatively scheduled for March 22 from 6:00 - 9:00 p.m. Councilmember Larson - Stated the Lake Johanna Fire Department was meeting next week. Mayor Aplikowski - Stated Ramsey County League of Local Governments was meeting Thursday night, February 25 in Shoreview. Mayor Aplikowski adjourned the regular City Council meeting at 10:23 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, March 8, 2004 at 7:00 p.m. in the Arden Hills Council Chambers. -., , f . ... ~. ~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 3.A. March 8. 2004 Murtnza Siddiqui Finance ""'So Council Action Request: Review/Approve Consent Agenda Item 3.A. Staff Recommendation: Approve Consent Agenda Item 3.A. Claims Payroll #5 Advisory Commission Action: D Planning D PTRC Date Date . Supporting Documents: D Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering RecoJIWlendation: D Attorney Recommendation: ~ Other: Financial Implications: Claims $97,357.24 Second February Payroll #5 $51,145.11 . Administrator/Staff Commeuts: Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied CITY OF ARDEN HILLS ACCOUNTS PA Y ABLE CLAIMS REPORT TO BE APPROVED AT 03/08/04 COUNCIL MEETING PAGE2QF2 UNPAID CLAIMS REGISTER: ,:,,:CJ{:,li!;,: : "CJU>Jitli"I"':'i<~iW6Jf,;,;"" ":'">""",,,<<::':<<::<:/, :A~ph<)::: e6MMihkis:~: ::' ::: ::,.,.. 24717 03/09/04 A-I Hvdraulic Sales & Service 192.88 Maintenance Sunnlies-Streets 24718 03/09/04 ABIXJ Eick & Mvers 3,000.00 Audit Services through 1/31104 24719 03/09/04 A.n'I.ericanErt~ineeriiw Testinl! 1,405.00 Mold Insnection-Cilv Hall 24720 03/09/04 AninialCoiltrol ServiCes Ine 160.40 DoeJCat Enforcement-Feb 24721 03/09/04 BeisswenlJcr'sHow To Store 706.57 Shoo SU-Dolies-O&M 24722 03/09/04 Biffs, Ine 212.73 Portable Toilets-Rinks 24723 03/09/04 Bvl, Sandra 58.13 Mile:Il"e Reimbursement OllO2...()2!27/04 24724 03/09/04 Commissibner,ofTtansnortation 4,195.91 State Insnection 2003 PlV1P-MSA Funded Proi 24725 03/09/04 Coverall of the TWin Cities ] ,238.60 Cilv Hall Cleanin2 Service 24726 . 03/09104 Davies Water Enuin Co. 618.19 SafctvlReflective Jackets for O&M Staff 24727 03/09/04 Dent of Administration ],795.18 Phone Service 24728 03/09104 DS Productions 819.24 Rewire LectumlSvsteln Diapnostic-CCC 24729 03/09104 Frattallone's HardWare, Ioe 63.39 Shon Sunnlies-o&M 24730 03/09/04 Graiin!er, me 157.91 Recentacle, DolIv, Liners 24731 03/09/04 H&L Mesabi, IDe 198.62 Surface Harden FSE Blade 24732 03/09104 HelIeaers -Pelet 16.38 Mi1eag:e Reimbursement 02/03-02/28/04 24733 03/09/04 I.O.S. C"nital 4,021.80 Conier Leasel AddtJ Conies 24734 03/09104 JOMSOh Controls 2.240.00 HV AClBoiler Renair 24735 03/09/04 KathAlrtoParts 339.13 ShOD SUDDlies-o&M 24736 03/09/04 Lel'lOiie ofMN Cities Ins Trust 53,750.00 Liabilitv Insurance'-2004 24737 03/09/04 MAMA 18.00 MAMA Luncheon 02/24/04 24738 03/09/04 NCPER5 Grouo Life 60.00 PERA Life-Mar 24739 03/09/04 Nextel Communications 710.82 Cellular Phones Monthlv Service Char2e 24740 03/09/04 North Metro insl"N":l':tions lnc 824.00 Februarv Electrical Insoections 24741 03/09/04 Reed Fred 13.95 2004 Uniform Purchase 24742 03/09/04 saxe, Steohen 114.95 2004 Unifonn Purchase 24743 03109/04 Scherer Bros. Lumber Comnanv 221.92 Bird House Proiect-Sunnlies 24744 03/09/04 Team LabOratoTv Chemical Corn 598.53 Lift Station Delrreaser 24745 03/09/04 United Rentals 207.68 6' Nvlon Web Sline: Subtotal- Unnaid Claims - Paoe 2 77,959.91 ,.- . , . . . , . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 03/08/04 COUNCIL MEETING PAGEJOF2 CLAIMS PAID SINCE LAST COUNCIL MEETING (02/23/04) :::::OC:#: .:ICitl}kri(1 ~~iWoi~>~ ~<<<:~;~<:~:>~:::>><~::::<:::J:\~~::::V:C6MMit~'ij;(;:Y':-:." 24707 02/25/04 Affinitv Plus Federal Credit Union 2.988.87 Second Februarv Pavroll 24708 02/25/04 Fortis Benefits 591.14 Lonl? TennfShort Tenn Disabi]itv Ins 24709 02/25/04 Health Partners 794.05 Dental Insurance 24710 02/25/04 Lakes Couotnl Service Coonerative 7.207.00 Heallh Insurance 24711 02/25/04 MN Mumal Life Insurance 336.10 Life Insurance 24712 03/01104 Universihl of Minnesota 130.00 Shade Tree Course-Frevberper 24713 03102/04 DoWn on the Farin 350.00 Denosit-Pettinl! Zoo for CAH 24714 03/02/04 Ramsev Coiintv 1,098.66 Fuel Purchases C-:C4715 03/02/04 The .M:N Labor Law 117.50 Relluired Labor Law Posters 24716 03/02/04 Xce1Enerl>v 5,784.01 Electric/Gas Services 1 Subtotal-Paid Claims 19,397.331 Paid Claims Froin Above - 19,397.33 Add Unpaid Claims, Page 2- 77 959.91 Total Accounts Payable Claims for Council Approval, 03/08/04- 97.157.24 Note: Checks for unpaid claims totaling $213,187.44 were mailed February 24, 2004 after approval at the February 23, 2004 Council Meeting. They were check numbers 24664-24706_ "'Exp. Related to TCAAP Project. _'""""""..........._1 ~ ~ ~ '" ~ 11 11 ffi >- >- " r .., r:: 0 ~ 0 " ~ .. ~ ., , .- o' i ~ " A ~ ~ ;:: >- N " ~ 0 ~ i;; '#. c; " >- 11 :<: >- N ~ N ~ N ~ ~ 8: ~ ~ ... 0 :: ~ ~ e; N ~ ~ .., '" i;; "" ;; '" i;: ~ ~ ~ 6::" :6:':6" :; 0 S S 3 ;; ;; tJ ~ '0 t:l ~ 0 '0 0 0 ~~.~~o~~~~~o~~o~o~o~ ~:.~' .~_. .... 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Council Meeting Date: March 8. 2004 Prepared By: Jackie Gritz~ Originating Department: Administration Budgeted Amount: $0.00 Actual Amount: $0.00 Final Action Needed By: March 8. 2004 Council Action Request: Approval of Ingredients Caje, 3557 Lexington Avenue North, request for Wine Only Liquor license (which includes strong beer). Staff Recommendation: Pending satisfactory compliance with the Fire Inspector and required certificate of insurance proving liability insurance, approve the Wine-Only license (includes strong beer) for Ingredients Caje. . Advisory Commission Action: o Planning o PTRC Action: DReviewed Action: DReviewed DApproved DApproved DDemed DDemed Date Date Supporting Docnments: o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: N/A. Administrator/Staff Comments: Please note this license does not count against our total on-sale for our size city. Only full on- sale licenses count towards this total. . ~ ~HILLS Request of City Council Action Agenda Item #: 5.A Council Meeting Date: March 8. 2004 PrepMedBy: T~ ~\~ Originating Department: O&M . Budgeted Amount: $50.000.00 (tIP) Actual Amount: $50.000.00 Final Action Needed By: Council Action Request: No Council action requested at this time. Informational Update Only. Staff Recommendation: Staff is ready to answer any questions or conerns about this program. Advisory Commission Action: o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDemed DDenied . SUpporting Documents: [3J Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: None. $50,000 has been budgeted in the CIP. Storm water management has traditionally received a yearly budgetary allocation in the CIP budget. Administrator/Staff Comments: . URS Agenda Item 5.A . Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Michelle Wolfe City Administrator Copy: Aaron Parrish! Arden Hills Tom Moore/Arden Hills Greg BrownlURS File: 37951-005-6101 From: Nick Landwer, PE (j~ <~.~ Date: March 3, 2004 Subject: MPCA MS4 Permit Public Hearing MPCA MS4 Permit . As of March 10, 2003 the Minnesota Pollution Control Agency required all cities within the Seven County Metro Region to apply for a General Storm Water Permit (Small Municipal Separate Stonn Sewer Systems (MS4) permit) as part of Federal National Pollutant Discharge Elimination System (NPDES) requirements. In order to comply with new federal regulations, municipalities were required to develop a Storm Water Pollution Prevention Plan (SWPPP) which focuses on ways the municipality will reduce the amount of sediment and pollution entering the surrounding water bodies. The SWPPP requires six minimum control measures that need to be addressed by the City. Each measure is aimed at reducing the amount of pollution entering water bodies through various methods such as public outreach and education, regulatory ordinances, and physical structures constructed in the storm water sewer system. Each control measure includes several Best Management Practices (BMPs) that will be used to accomplish the measure and each will include measurable goals that can establish the effectiveness ofthe SWPPP. See attached summary of goals related to the SWPPP. Following are the six minimum control measures: I. Public Education and Outreach Measures 2. Public Participation and Involvement Measures 3. lllicit Discharge, Detection, and Elimination Measures 4. Construction Site Storm Water Runoff Control Measures 5. Post-Construction Storm Water Management Measures 6. Pollution Prevention and Good Housekeeping Measures . . Memorandum March 3, 2004 Page 2 1. Public Education and Outreach This measure focuses on informing and educating the public on storm water pollution prevention measures and awareness on the adverse effect pollution and toxins have on the water bodies and environment. This will include newsletters, brochures, utility stuffers, and other forms of information propagation. The Arden Hills website will become a major source of information pertaining to the SWPPP. The City will hold an annual SWPPP review meeting, in conjunction with City Council meeting, to update residents on the status of the SWPPP and ask for input on further improving the SWPPP. School curriculum will be examined and additional storm water pollution prevention awareness will be introduced. 2. Public Participation and Involvement This measure is to develop public interest and involvement in a number of programs aimed at enhancing or sustaining the storm water system. One example will be the storm drain- stenciling program that will label all storm drains in the City. This is intended to make aware to people, who are illegally dumping toxins and other harmful substances, that these poisons will eventually flow into the environment. The City will also promote an "adopt-a-drain" program. This program has been completed in other communities and is intended to promote a sense of ownership of a drain, or series of drains, and encourage awareness of the storm water system. The adoptees will be responsible to ensure the drains remain unplugged and report any damage or visual evidence of illicit substances being dumped into the drain. . 3. Illicit Discharge, Detection, and Elimination This measure is geared to eliminate toxic discharges into the natural water bodies. This will be carried out by scheduled inspections of outfalls and grit chambers for signs of unnatural conditions. Residences and businesses will be informed on the harmful effects dumping certain chemicals' and materials will have to the environment. A program will be set up to detect illicit discharges and measures for correction. Businesses and homeowners will be made aware of potential illicit discharges and consequences for non-compliance. Another measure that will be taken to further warn the public on illicit discharges will be 'no dumping' signs. These will be placed at locations that will be determined, by City staff, related to areas that have received garbage or other waste in the past. . 4. Construction Site Storm Water Runoff Control This measure will ensure proper erosion control during construction. Silt and other pollutants from construction sites can cause physical, chemical, and biological harm to water bodies, eventually requiring dredging and destroying aquatic habitats. In order to prevent such an action, the following program will be implemented and enforced on any construction activities that result in a land disturbance of greater than or equal to one acre. The City of Arden Hills already enforces a permit for construction activities. In the future this permit will continue to be enforced and contractors that do not comply will be faced with sanctions or some type of disciplinary action. Construction inspection will playa roll in ensuring contractors are abiding by the erosion control regulations. Periodic visual inspections of outfall areas, especially those down stream of construction areas, will be conducted to inspect for increase sedimentation. Memorandum March 3, 2004 Page 3 . 5. Post-Construction Storm Water Management This measure is aimed to improve the runoff pollution and reduce runoff quantity. This will be accomplished through detention ponds that will be constructed or have already been constructed. Erosion control measures will be implemented in the attempt to reduce soil erosion, which leads to sedimentation in water bodies. Contractors and developers will be made aware ofthe ordinances and policies to ensure their compliance. Visual inspection of lakes will be performed for sedimentation and water clarity. Detention ponds and infiltration basins will be inspected to ensure they are functioning properly. Appropriate corrective action will be taken to ensure ponds and infiltration basins are operating at full efficiency. 6. Pollution Prevention and Good Housekeeping This is a two part measure, the Pollution Prevention will include regular scheduled inspection of storm water structures such as outfall locations, grit chambers, ponds, etc. Unusual conditions or structures in need of repair will be noted and appropriate actions taken. A visual inspection form will be used to document conditions and any action taken. A pet waste campaign is schedule to begin in 2004 to make the public aware of ways they can help prevent storm water pollution. The second part of this measure includes implementing a record keeping system and training . employees the SWPPP. Although the City already has a maintenance schedule, documentation of all maintenance activities will be required to provide evidence of compliance. The State reserves the right to audit any mWlicipality at anytime and can impose fines on municipalities that are not complying with their SWPPP. On a final note, the SWPPP is an ongoing, continually evolving plan that will best eliminate storm water pollution in Arden Hills. It is intended to be updated and expanded as seen appropriate from those working for the City and residents living in the City. It is assumed that over time, mWlicipalities will be required to increase efforts of cleaning storm water runoff. The current SWPPP is only the initial stage and will last for 5 years, after which additional requirements may be added to further protect natural bodies of water. Input is highly valued on ways to improve and accomplish the SWPPP, such as: · Better and more efficient ways to communicate the SWPPP to residents and businesses, . Project ideas to involve residents in the community, . Monitoring ideas on existing storm water systems, . Other ideas on carrying out any of the 6 minimum control measures. There are currently three folders that contain the SWPPP, one with URS and two with the City. We will collaborate with each other to maintain and ensure updates are recorded in all three . folders. The SWPPP needs to be located in such a place that anyone in the community has access to it and must be readily available for when the State makes a surprise visit. i . ~ ~HILLS Agenda Item #: 6A Council Meeting Date: March 8. 2004 Prepared By: AP (At) Originating Department: CD . Budgeted Amount: Actual Amount: Final Action Needed By: Request of City Council Action Council Action Request: Consider approval of ordinance 349 creating an economic development commission Staff Recommendation: Approve ordinance 349 creating an economic development commission Advisory Commission Action: o Planning o PTRC Date Date Action: OReviewed Action: OReviewed OApproved OApproved ODenied ODenied . Supporting Documents: o Memo/Letter: o Resolution (No. ) [g] Ordinance (No. 349) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: N/A Administrator/Staff Comments: N/A . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 349 An Ordinance Creating an Economic Development Commission The City Council of Arden Hills hereby ordains that the following section is added to the Municipal Code: Section 220.04 Economic Development Commission \ . Subd. 1 Establishment of Commission. An Economic Development Commission is hereby established to facilitate positive interaction with the business community and advise the City Council and Economic Development Authority on economic development, redevelopment, and related community development issues. Subd. 2 Composition. The Economic Development Commission shall consist of seven . members appointed by the City Council. Membership shall be open to any resident or non- resident business representative that is interested in the business climate and economic development direction of the City. There shall be at least three Arden Hills residents represented on the Commission, Any member of the Commission maybe removed by a majority vote of the City Council. Subd.3 Attendance at Meetings. Any member of the Economic Development Commission who has unexcused absences from three consecutive meetings, or a total of one- third of all meetings in a calendar year, shall automatically be removed from office without City Council action. The City Administrator shall notify the member of his or her removal. Subd. 3 Terms and Compensation. Appointment to the Economic Development Commission shall be made on an annual basis, or more often if required. Members shall be appointed for three year terms beginning on February 1st and ending on January 31 st of the third year. Initial appointments shall be as follows: three members shall be appointed for a term of three years, two members shall be appointed for a term of two years, and two members shall be appointed for a term of one year. Commission members shall serve without compensation. Subd. 4 Vacancies. In the case of a vacancy during the term of office of any member of the Commission, the City Council shall appoint a member to serve the remainder of the term. A vacancy shall exist if any ofthe following occur: death, failure to serve, or resignation. Subd. 5 Organization. The Mayor, with approval ofthe City Council, shall annually appoint one member to serve as Chair of the Commission. The Chair shall be responsible for #349 - I . , . meeting agendas, presiding at meetings, minutes of meetings, and reports and recommendations to the City Council. Subcommittees of the Commission may be formed from time to time based on the needs of the City and Commission. The Commission shall annually appoint a member to serve as Vice-Chair, Subd. 6 Meetings and Reports. The Commission shall hold meetings every other month, or more frequently as needed. It shall keep minutes which shall be forwarded to the City Council. The Community Development Director shall be the official staff liaison to the Commission. Subd.7 follows: Duties and Functions. The duties and functions ofthe Commission shall be as A. Endeavor to secure a full and complete understanding of the City's needs and desires for economic development activities, B. C. D. E. . F. G. Create a focal point for the economic development efforts of the City. Assist with the development of a business retention and attraction program. Provide input and direction on the City's marketing and communication efforts. Assure the integration of the City's economic development efforts with its land use planning efforts ensuring that business attraction and expansion is not an end in itself, but is an element of a coordinated community development program. Assist in the identification of areas for rehabilitation or redevelopment. Work with the Planning Commission on plans for areas identified for redevelopment or rehabilitation. H. Assist in business promotion and recognition events. I. Interact and participate with the Chamber of Commerce and related organizations as a means of improving communications and overall responsiveness. J. Evaluate and make recommendations to the City Council and Economic Development Authority on economic development finance projects and programs including, but not limited to, tax increment financing, tax abatement, local revolving loan fund, and state incentives. K. Participate in the policy making process as requested by the City Council. This may involve occasional joint meetings with the Planning Commission and/or the City Council. L. Perform other duties and functions as specifically delegated by the City Council. . Effective Date: This ordinance shall become effective thirty days after its publication, . #349 - 2 Adoption Date: Adopted by the City Council of the City of Arden Hills the 8th day of March, 2004. Beverly Aplikowski, Mayor ATTEST: Michelle Wolfe, Administrator Publication Date: Published on the 17th day of March, 2004. \\Earth\Admin\Council\Ordinances\Ordinance 349 Creating an Economic Development Commission.doc #349 - 3 , . . . . ~ ~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 7.A March 8. 2004 T JM ::::r:-3" . '(\r) O&M $150.000.00 $130.000.00 -Option B 3/8/04 Request of City Council Action Council Action Reqnest: -Accept the March 2004 feasibility study report for County Road E Pedestrian Improvement. -Select bridge option B as the preferred course of action. -Authorize staff to hold two neighborhood meeting to solicit neighborhood input. These finds will then be presented to the City Council for discussion and ultimately the development of plans and specifications. Staff Recommendation: That staff prepare for apossible series of neighborhood meetings in order to receive input and finalize the scope of the proposal. . Advisory CommisSion Action: D Planning Date ~ PTRC Date Action: DReviewed February 24, 2004 Action: [2]Reviewed DApproved DApproved DDenicd DDenied Supporting Documents: ~ Memo/Letter: D Resolution (No. ) D Ordinance (No. ) ~ Engineering Recommendation: Feasibility study report attached. Presentation made at the2/17/04 Council work session. D Attorney Recommendation: D Other: Financial Implications: . $150,000 was allocated in the 2004 CIP budget. Additionalfunds could come; non-assessable street fUnd ($600,000 balance); park fUnd ($200 balance): state aid fund ($4000,000 balance) Administrator/Staff Comments: I ~. I I I I I I I .. I I I I I I I {' I ~ FEASIBILITY STUDY REPORT FOR COUNTY ROAD E PEDESTRIAN IMPROVEMENTS MARCH, 2004 T.~rasner Square 700 'hird Street South l.'linneapolis, .'v1\J 55-1-15 612,378,0700 Tel e. ~ 2 3 7 0 1:: 7 8 F a oX I ~. I I I I I I I -- I I I I I I I {' I FEASIBILITY STUDY REPORT FOR COUNTY ROAD E PEDESTRIAN IMPROVMENTS CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA MARCH, 2004 Minneapolis, Minnesota 55415 URS, INC. 700 Third Street South I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the state of Minnesota Section 326.02 to 325.[5 ,~ File: 37951-0057001 Date: 3/J./c'i MNLic. No. 22814 Honorable Mayor and Members of the City Council City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 ATIN: Michelle Wolfe City Administrator RE: Feasibility Study and Report County Road E Pedestrian Improvements Honorable Mayor and Members of the City Council: The enclosed feasibility report has been prepared examining the proposed pedestrian sidewalk improvements along County Road E as authorized at the January 26, 2004 Council Meeting. The general scope of the improvements includes widening of the pedestrian walk along the existing County Road E bridge across TH 51 and construction of an at-grade sidewalk from the signalized intersection east of the bridge to the intersection of County Road E and Old Highway 10. This report will evaluate the feasibility of the proposed improvements including a number of altematives and options as directed by the City Council. Information utilized in the preparation of this repOlt includes field surveys, as-built plans, GIS property information, and photos of the existing site. We are of the opinion that the improvement options as outlined in this report are feasible and would greatly enhance pedestrian movement between the neighborhoods west and east of Trunk Highway 51 while greatly improving pedestrian safety. A number of options were considered to enhance the crossing which provide incrementally wider sidewalks at additional investment. All of the bridge improvements require the reconstruction of the existing south rail/wall. This provides an opportunity for the City to improve the bridge aesthetic for a relatively minor additional investment if done in conjunction with the pedestrian improvements. We have prepared visualizations of design treatments which could be included with the project for the Council to review and consider. Sincerel y, Thresher Squul'c ~ 700 Third Streti 50lllh a Suite 000'~ :rhitlF'U/l()/is, AI.V 55--//5 a ji/!(}),'(:" 16/~1 37()-(i7{)O ~ Fen-: /6/-=.1 370 /378 I ~. I I I I I I I lit I I , I I I I i' I TABLE OF CONTENTS I. Introduction...............,...............,................. II. Existing Conditions.. ......... ....... ... ......... .......... ill. Proposed Bridge hnprovements.......................... A. Option A........................ ......... ......... ...... B. Option B... ........ ......... ......... ............. ...... C. Option C... ........ ......... ......... ............. ....... IV. Proposed Sidewalk hnprovements.. ......... ............ V. Potential Bridge Enhancements.......... ....... .......... VI. Project Cost and Funding Summary...... ........ ....... VII. Summary and Next Steps............ ......... ............ APPENDIX A: Detailed Construction Cost Estimates 4 5 8 8 9 12 13 16 19 20 URS I ~. I I I I I I I -- I I I I I I I i' I URS I. Introduction On January 26, 2004, the Arden Hills City Council authorized the preparation of a feasibility study for the construction of pedestrian improvements along County Road E. The general scope of the improvements includes widening of the pedestrian walk along the existing County Road E bridge across Trunk Highway 51 and construction of an at-grade sidewalk from the signalized intersection east of the bridge to the intersection of County Road E and Old Highway 10. Exhibit 1 shows the project location. The County Road E right of way is owned and managed by Ramsey County Public Works. The bridge over Trunk Highway 51 is also owned by Ramsey County however, any modifications to the bridge require review and approval from the MnDOT Bridge Engineer. Arden Hills is allowed to construct improvements within the right of way and to the bridge per the approval of Ramsey County Public Works and MnDOT. We have discussed the project in general tenns with Ramsey County staff and anticipate that the proposed improvements will meet their approval. This report will evaluate the feasibility of the proposed improvements and is organized in three general sections focused on the potential improvements, a summary of project costs and funding and concludes with summary and recommended next steps for Council. The proposed bridge improvements discussion includes three options for reconfiguring the existing bridge which provide progressively greater widths for pedestrian movement. The sidewalk improvements discussion includes options regarding width and materials of the sidewalk. The bridge enhancements discussion details and illustrates a number of potential design treatments which could be incorporated into the project. The appendix includes detailed cost estimates for all of the options discussed in the report. GCUc:~^~D ~~I---o---ll...,... I :....:: - ~/'::'O"O" _ r, --='" ,d;~ r . i r~'- -'\"I' .'-t.1;r. . ~ 2.5" _ TYP ,.v~ ''''A~ ~[l'.I><S" 4' TOP~OH_' 'VwE:'GOJ'~) "'SOD ~'~. A~Gr,~GAJFDE~A5E " ~:~~~~..... ~ . '" ~ ;5 . z " < " ~ ~ . ~ \.~ \ ~ tlRS "" co. RD. E 7 . /LPROPOSED SIDEWALK =--;ECONFlGURE BRIDGE --- ;v ~ ~JlW.S Exhibit 1 4 URS I ~. I I I I I I I . I I I I I I I i' I II. Existing Conditions The project area is generally defined by the Interchange between County Road E and Trunk Highway 51 on the east end and a residential neighborhood on the west end. There are seven single family homes located along County Road E west of the interchange along the south side of County Road E. Freeway Park and Lindy's Park are also located in the project area on either side of the residential properties. County Road E provides a major east-west connection in the City of Arden Hills and is the only crossing of Trunk Highway 51. County Road E also provides a connection from the neighborhoods west of Trunk Highway 51 to the commercial center of the City located along County Road E east of Trunk Highway 51. For these reasons both vehicle, pedestrian and bicycle traffic are significant on the roadway. The roadway is generally 52 feet wide and is located within 86 feet of right of way. Near the bridge location, the roadway narrows to 30 feet. The existing bridge includes highway type guardrails with 2 foot wide concrete walks on both sides. These walks are not intended for pedestrian use however, they have been used by residents as there are no other options to cross other than walking in the roadway. Between Old Highway 10 and the western signalized intersection, County Road E is striped with 8 foot shoulders which have been used by residents to travel along the roadway. Existing Sidewalk Begins 2. Southern Boulevard of County Road E, Pacing East 5 URS I I ,- I I I I I I: . I I I I I I I I- I The northern boulevard of County Road E includes rdati vely steep slopes (up and down) and overhead utilities. The southern boulevard is relatively flat and generally free of private utilities. j: te~... '.T'I'~.!~ ~..;:..~t '.- ~.' , L'" " ,:,".-.':>"~ ',/ 'f" '. ,.'__ .. ,._,,'. " :I ,'", J~.'\;" ~_', .. t ".,.-"",- J/ i ":~'''~),.~~' ,,-I.J~::, " , ''"',.. .~. .. ,... ":::i~,,~~ -. -' ': "'~)~!\:;'ftj, \~~~~~L 3. Northern Boulevard of County Road E, Immediately West of Bridge 4. Northern Boulevard of County Road E, Near Arden Oaks Drive 6 URS I ~. I I I I I I I . 5. Looking West along County Road E I I I I I I .~~~ ~ 'lit; .. , t~ ~. ,.~ ~ 6. South Boulevard of County Road E approaching Lindys Park (Near Western Terminous of the Pr~iect) I 7 URS I ~. I I I I I I I . I I I I I I ~ I III. Proposed Bridge Improvements We have evaluated three options to provide a wider sidewalk across the bridge ranging from 6.5 feet to 10 feet in width. The following are brief descriptions along with illustrations and estimated costs. A. Bridl!c Ontion A: 6.5 Foot Sidewalk This option is intended to create a wider sidewalk along one side of the bridge without expanding the width of the existing bridge. This is accomplished through doing the following: . Replacing the north bridge rail system (currently 3.67 feet wide) with a newer F-type rail design (1.67 feet wide). · Shifting the centerline of County Road E 3 feet - This would require restriping with some curvature on either side of the bridge to move traffic back to the proper alignment for the signalized intersections. . Narrowing the traffic lanes from 15 feet to 14 feet in width (Ramsey County has agreed to this in concept)Removal of the south bridge rail system and construction of a new 6.5 foot sidewalk and outside barrier made of concrete and fencing. 15' Bridge Rail & walk ta 15' be remaved (bath sides) I 7. Existing Cross Section of County Road E Bridge Vin)'f coated chain link fence (72") 6.5' 14' 14' Cone. Railing Type P-l , r-~ Co. Rd. E i (Shifted) , Cone, Railing Type F 8. Proposed Cross Section of County Road E Bridge- Option A The Estimated Project Cost for this Option is $60,000 8 URS I I ,- I I I I I I III I I I I I I I {' I B. Bridl!e Option B: 7.5 Foot Sidewalk This option is intended to create the maximum width sidewalk along one side of the bridge through the use of structural modifications to the south beam (cantilever supports). This is accomplished through doing the following: . Replacing the north bridge rail system (currently 3.67 feet wide) with a newer F-type rail design (1.67 feet wide). . Shifting the centerline of County Road E 3 feet - This would require restriping with some curvature on either side of the bridge to move traffic back to the proper alignment for the signalized intersections. . Narrowing the traffic lanes from 15 feet to 14 feet in width (Ramsey County has agreed to this in concept). . Removal of the south bridge rail system and installation of cantilever supports to the existing south beam. . Reconstruction of the south bridge rail over new cantilever supports to include a 7.5 foot sidewalk and outside barrier made of concrete and fencing. 15' Bridge Rail & walk to be removed (both sides) I 15' 11. Existing Cross Section of County Road E Bridge Vinyl coated chain link fence (72") 7.5' 14' 14' , L , ~ Co. Rd. E I (Shifted) , Cone. Roiling Type F Cone. Railing Type P-1 Extended deck support 12. Proposed Cross Section of County Road E Bridge - Option B The Estimated Project Cost for this Option is $80,000 9 URS I I .- I I I I I I . I I I I I I I f I \ 'I 9. Exi~,ting County Road E Bridge, Facing East , :j 10. County Road E Bridge, Option B 10 URS I ~. I I I I I I I . I I I I I I I {' 15. Existing County Road E Bridge, Facing North 16. County Road E Bridge, Option B I 11 URS I I ,- I I I I I I . I I I I I I I i' I C. Bridl.!e Oution C: 10.0 Foot Sidewalk This option is intended to include the necessary modifications to the bridge structure in order to create a 10.0 foot wide sidewalk without shifting the roadway traffic, narrowing the lanes or modifying the north bridge rail. This is accomplished through the following: . Removal of the south bridge rail system. . Construction of a parallel beam crossing Trunk Highway 51 including new pier and abutment support construction. · Construction of the south bridge rail over the new beam support to include a 10.0 foot sidewalk and outside barrier made of concrete and fencing. Vinyl canted ch,,!n Unk fence (72') Cone. Ro.lUn Type P-l 15' Bridge Roil & walk to be removed (bath sides) I 15' 13. Existing Cross Section of County Road E Bridge North rail to reMln 10' 15' IS' ~l Co, Rc:l. E I <No cho.nge) , i 14. Proposed Cross Section of County Road E Bridge - Option C The Estimated Project Cost for this Option is $200,000 12 URS I ~- I I I I I I I . I I I I I I I ,- I IV. Proposed Sidewalk Improvements The proposed improvements include the construction of a sidewalk along County Road E between the Connelly Avenue Signal and Old Highway 10. The sidewalk would be constructed within existing MnDOT and Ramsey County Right of Way along its entire length. Based upon our field review of the corridor, we propose that the walk be built on the south side of County Road E for the following reasons: . Grades on the south side are generally flatter than the north resulting in fewer walls, less excavation, etc. . Existing overhead utilities would complicate installation of a walk along the north side of the street. . A southern alignment provides direct connections to Freeway Park and Lindy's Park. . Greater Number of residents live south of County Road E (in the general vicinity of the bridge - not city wide) The following is a summary of the characteristics of two types of surface materials and two potential widths of the sidewalk. Surfacing . Bituminous surfacing provides a better facility for cyclists and rollerbladers (smoother finished surface) . Bituminous is generally less expensive than concrete (50% of concrete unit cost) . Concrete has more of an "urban feel" to it, generally more regular due to construction methods, ie edges are very straight and don't deteriorate. · Bituminous life expectancy is less than concrete . Existing walk east of Connelly Avenue is concrete Width . 6 foot width less expensive but also less attractive to bicyclists and rollerbladers . 6 foot width will have slightly less visual impact than 8 foot width . 6 foot width will have less extensive grading in front yards vs. 8 foot width . 8 foot width more easily maintained by City equipment (assuming City staff clear snow) At this time, we have not developed a recommended surface or width. The characteristics of these items should be considered by the Council and residents before a decision is made. We have prepared visualization drawings of each and cost estimates for each of the four options. Although it is possible to include bituminous and concrete in the project (ie. bituminous on the west end, concrete on the east) we recommend that the council select one surface type and width to be consistent throughout the project area. 13 URS I ~- I I I I I I I . I I I I I I I ,- I 8' Bituminous Sidewalk 14 URS I ~. I I I I I I I . I I I I I I I {' I 15 URS I ~. I I I I I I I -- I I I I I I I {' I V. Potential Bridge Enhancements The Council may wish to include aesthetic enhancements to the bridge in conjunction with the project. All three of the bridge improvement options include a short concrete wall with safety fencing on the outboard side of the sidewalk. Additional enhancements could include the following items: · Ornamental Railing in lieu of the chain link safety fencing · Decorative Treatments to the outboard concrete wall such as: · Coloring - integral to the concrete or painted afterwards · Patterned reveals · Form lining treatments (simulated rock, brick etc.) · Additional vertical pilasters to the top of railing height · Decorative Lighting (one light standard at either end of bridge) Costs associated with enhancements vary widely depending on the particular details of the enhancement however the following costs represent typical costs for the types of enhancements listed above: · Ornamental Railing: Approximate Cost $25,000 · Concrete Painting (new barrier walls and outside faces of existing beams) : $5,000 · Concrete Form Liner and Surface Treatment(barrier walls only): $10,000 . Six Pilasters: $5,000 . Decorative Lighting: $10,000 16 URS I ~. I I I I I I I .. I I I I I I I if 17. Ornamental Rail & Brick Enhancement (Form Liner Surface Treatment) 18. Ornamental Rail & Brick Enhancement (Form Liner Suiface Treatment) I ]7 URS I I. I I I I I I I 18 I I I I I I I ,. I 19,Painted Concrete &. Ornamental Railing ,I. \I,:. . 20. Decorative Lighting & Painted Concrete and Ornamental Railing 18 URS I I. I I I I I I I .. I I I I I I I ,. I VI. Project Cost and Funding Summary Preliminary project cost estimates have been prepared for the proposed improvements and the alternatives discussed in this report for the consideration of the Council. Project costs shown below include costs for engineering and construction inspection and administration. 20% is included in the pathway costs and 25% for bridge costs (due to high complexity of bridge construction). The following is a summary of the estimated project costs for the recommended improvements and alternatives. Item Description Bridge Improvements Option A Bridge Improvements Option B Bridge Improvements Option C Proiect Cost $ 60,000 $ 80,000 $200,000 Sidewalk Improvements (6 foot Bituminous) Sidewalk Improvements (6 foot Concrete) Sidewalk Improvements (8 foot Bituminous) Sidewalk Improvements (8 foot Concrete) $ 54,400 $ 78,700 $ 69,100 $101,500 Bridge Enhancements - Ornamental Railing Bridge Enhancements - Decorative Lighting Bridge Enhancements - Form Liner Surface Treatment Bridge Enhancements - Painting Bridge Enhancements - Six Pilasters $25,000 $10,000 $10,000 $ 5,000 $ 5,000 Sample Total Proiect Cost: Bridge Option A+ 6 ft bit walk Bridge Option B + 6 ft concrete walk + Railing Bridge Option C + 8 ft bit walk + Railing + Lighting + Form Liners $114,400 $183,700 $319,100 Proiect Fundinl!: All of the improvements described in this report are eligible to be funded out of the City's State Aid account since County Road E is designated as a County State Aid Highway. The current State Aid fund balance for Arden Hills is approximately $500,000. The project is proposed to be funded entirely from the City's State Aid funds however, the Council may elect to utilize other funding sources such as the non-assessable street fund or the general fund. Since the proposed improvements benefit the City as a whole to a greater degree than the abutting residents, the use of residential assessments to fund the improvements is not recommended. The costs shown above do not include annual maintenance costs such as snow removal and potential maintenance of bridge improvements. The Council may consider requesting Ramsey County to maintain this facility (especially bridge improvements) and requesting abutting residents to remove snow and mow along the sidewalk in lieu of City staff. 19 URS I I. I I I I I I I .. I I I I I I I ,. I VII. Summary and Next Steps If the Council wishes to proceed with the development of this project, we recommend that a public meeting be held to solicit neighborhood input and finalize the scope of the proposed improvements. Once the scope of improvements is determined, the City Engineer will prepare final plans and specifications for the construction of the project. The following schedule has been prepared based upon City Council receiving this feasibility report on March 8, 2004: Neighborhood Meeting(s) Approve Plans and Specifications/Authorize Advertisement for Bid Bid Opening Begin Construction Complete Construction* April-May, 2004 June, 2004 July, 2004 August, 2004 October, 2004 *Construction period may be extended due to lead times on specialty items such as railing, lighting etc. depending on the options Council selects. The time of disruption of residential yards would be limited by the contract language to minimize any inconvenience to residents. 20 URS I I. I I , I I I I . I I I , I I , ,. I APPENDIX - A DETAILED CONSTRUCTION COST ESTIMATES I I. 3/112004 I I , I I I I .. I I I I I I I ,. I CITY OF ARDEN HIllS COUNTY ROAD E PEDESTRIAN WALK PRELIMINARY CONSTRUCTION COSTS 6' Bituminous Walk Item No. Item Units Quantitv Unit Price Amount 1 6' Bit Trail (includes base) SF 11250 $ 2.50 $ 28,100.00 2 Sod LS I $ 4,000.00 $ 4,000.00 3 Grading (6' wide) LF 1875 $ 2.50 $ 4,700.00 4 Ped Ramp EA 4 $ 500.00 $ 2,000.00 5 Striping Changes (E) LS 1 $ 2,000.00 $ 2,000.00 6 Mobilization LS 1 $ 2,500.00 $ 2,500.00 7 Concrete Curb (hand formed) LF 80 $ 25.00 $ 2,000.00 Construct Subtotal $ 45,300.00 20% Engineering & Construction Administration $ 9.100.00 Total Project Cost $ 54,400.00 I I. 3/1/2004 I I I I I I I .. I I I I I I I ,. I CITY OF ARDEN HILLS COUNTY ROAD E PEDESTRIAN WALK PRELIMINARY CONSTRUCTION COSTS 6' Concrete Walk Item No. Item Units Ouantity Unit Price Amount 1 6' Concrete Trail (includes base) SF 11250 $ 4.30 $ 48,400.00 2 Sod LS 1 $ 4,000.00 $ 4,000.00 3 Grading LF 1875 $ 2.50 $ 4,700.00 4 Ped Ramp EA 4 $ 500.00 $ 2,000.00 6 Striping Changes (E) LS 1 $ 2,000.00 $ 2,000.00 7 Mobilization LS 1 $ 2,500.00 $ 2,500.00 8 Concrete Curb (hand formed) LF 80 $ 25.00 $ 2,000.00 Construct Subtotal $ 65,600.00 20% Engineering & Construction Administration $ 13,100.00 Total Project Cost $ 78,700.00 I I. 3/112004 I I . I . I . .. I . . I I I . .. I CITY OF ARDEN HILLS COUNTY ROAD E PEDESTRIAN WALK PRELIMINARY CONSTRUCTION COSTS 8' Bituminous Walk Item No. Item Units Ouantity Unit Price Amount 1 8' Bit Trail (includes base) SF 15000 $ 2.50 $ 37,500.00 2 Sod LS 1 $ 4,000.00 $ 4,000.00 3 Grading LF 1875 $ 3.25 $ 6,100.00 4 Ped Ramp EA 4 $ 500.00 $ 2,000.00 6 Striping Changes (E) LS 1 $ 2,000.00 $ 2,000.00 7 Mob LS 1 $ 4,000.00 $ 4,000.00 8 Concrete Curb (hand formed) LF 80 $ 25.00 $ 2,000.00 Construct Subtotal $ 57,600.00 20% Engineering & C~nstruction Administration $ 11,500.00 Total Project Cost $ 69,100.00 I I. 31112004 I I I I I I I .. I I I I I I I I. I CITY OF ARDEN HILLS COUNTY ROAD E PEDESTRIAN WALK PRELIMINARY CONSTRUCTION COSTS 8' Concrete Walk Item No. Item Units Ouantity Unit Price Amount 1 8' Concrete Trail (includes base) SF 15000 $ 4.30 $ 64,500.00 2 Sod LS 1 $ 4,000.00 $ 4,000.00 3 Grading LF 1875 $ 3.25 $ 6,100.00 4 Ped Ramp EA 4 $ 500.00 $ 2,000.00 6 Striping Changes (E) LS 1 $ 2,000.00 $ 2,000.00 7 Mob LS 1 $ 4,000.00 $ 4,000.00 8 Concrete Curb (hand formed) LF 80 $ 25.00 $ 2,000.00 Construct Subtotal $ 84,600.00 20% Engineering & Construction Administration $ 16,900.00 Total Project Cost $ 101,500.00 I County Road E Pedestrian Improvements - Bridge Improvements e:>ption A Cost Estimate I ITEM I 1 2 3 4 5 6 7 8 9 Mobilization Type F Railing Concrete (3Y46) Type P-l Railing Concrete (3Y46) Sidewalk Concrete (3Y46) Vinyl Coated Chain Link Fence Expansion Jt. Device (Type 4) Concrete Wearing Course (3U17A) Reinforcement Bars (Epoxy Coated) Traffic Control - Stripin9 UNIT LS LF LF SF LF LF SF LB LS QUANTITY 1.00 154.00 154.00 1,155.00 154.00 18.00 700.00 500.00 1.00 UNIT PRICE $3,000.00 $55.00 $55.00 $10.00 $15.00 $100.00 $3.00 $0.70 $10,000.00 I I I I I I Option B Cost Estimate .. I I I I I I I I- I Subtotal Construction Engineering and Construction Administration (25%) Total Estimated Option A Project Cost ITEM UNIT QUANTITY UNIT PRiCE 1 Mobilization LS 1.00 $3,500.00 2 Structural Concrete (3Y36) CY 12.00 $500.00 3 Type F Railing Concrete (3Y46) LF 154.00 $55.00 4 Type P-l Railing Concrete (3Y46) LF 154.00 $55.00 5 Sidewalk Concrete (3Y 46) SF 1,309.00 $10.00 6 Vinyl Coated Chain Link Fence LF 154.00 $15.00 7 Expansion Jt. Device (Type 4) LF 20.00 $100.00 8 Concrete Wearing Course (3U17A) SF 700.00 $3.00 9 Reinforcement Bars (Epoxy Coated) LB 5,000.00 $0.70 10 Traffic Control - Striping LS 1.00 $15,000.00 Subtotal Construction Engineering and Construction Administration (25%) Total Estimated Option B Project Cost TOTAL $3,000.00 $8,470.00 $8,470.00 $11,550.00 $2,310.00 $1 ,800.00 $2,100.00 $350.00 $10,000.00 $48,000.00 $12,000.00 $60,000.00 TOTAL $3,500.00 $6,000.00 $8,470.00 $8,470.00 $13,090.00 $2,310.00 $2,000.00 $2,100.00 $3,500.00 $15,000.00 $64,000.00 $16,000.00 $80,000.00 County Road E Pedestrian Improvements - Bridge Improvements I.option C Cost Estimate I ITEM 1 Mobilization 2 Structural Concrete (3Y36) I 3 Structural Concrete (3Y43) 4 Structural Concrete (1M3) 5 Type P-l Railing Concrete (3Y46) I 6 Sidewalk Concrete (3Y46) 7 Excavation 8 Vinyl Coated Chain Link Fence 9 Expansion Jt. Device (Type 4) I 10 Prestress Concrete Beam 45M 11 Diaphram for Type 45M Prestress Beam 12 Remove Concrete I 13 CIP Concrete Piling Delivered 14 CIP Concrete Piling Driven 15 Bearing Assembiy I 16 Reinforcement Bars (Epoxy Coated) 17 Reinforcement Bars 18 Concrete Slope Paving 19 Traffic Control - Striping I .. I I I I I I I .- I I Subtotal Construction UNIT LS CY CY CY LF SF LS LF LF LF LF CY LF LF EA LB LB SY LS QUANTITY 1.00 29.00 24.00 12.00 154.00 1,720.00 1.00 154.00 20.00 150.00 40.00 38.00 800.00 800.00 4.00 26,000.00 1,500.00 46.00 1.00 Engineering and Construction Administration (25%) Total Estimated Option C Project Cost UNIT PRICE $7,500.00 $500.00 $350.00 $310.00 $55.00 $10.00 $7,000.00 $15.00 $100.00 $130.00 $57.00 $300.00 $16.00 $2.00 $500.00 $0.70 $0.60 $110.00 $15,000.00 TOTAL $7,500.00 $14,500.00 $8,400.00 $3,720.00 $8,470.00 $17,200.00 $7,000.00 $2,310.00 $2,000.00 $19,500.00 $2,280.00 $11,400.00 $12,800.00 $1,600.00 $2,000.00 $18,200.00 $900.00 $5,060.00 $15,000.00 $160,000.00 $40,000.00 $200,000.00 . ~ ~ILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 7.B March 8. 2004 TJM ------r ,^" O&M (.\..)1'\, $50,000.00 $70.000.00 March 8. 2004 . Council Action Request: Authorize staff to prepare specifications, advertise for and obtain bids for a city wide street sign replacement program. Staff Recommendation: That staff prepare specifications, advertise for and obtain bids for a city wide street sign replacement program. Advisory Commission Action: D Planning D PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved SUpp-orting DOcuments: [8J Memo/Letter: DDenied DDenied D Resolution (No. ) D Ordinance (No. ) [8J Engineering Recommendation: Presentation made in support of the project at the 2117104 Council work session. D Attorney Recommendation: [8J Other: Discussion and input received at the2123104 Council meeting. Financial Implications: Funds to come out of the non assessable street fund. Current balance is $600,000. Administrator/Staff Comments: . '\ URS Agenda Item 7.B . Thresher Square 700 Third Street South Minneapolis, MN 554] 5 Phone: (6]2) 370-0700 Fax: (612) 370-1378 To: Michelle Wolfe City Administrator Copy: Aaron Parrish/Arden File: 37951-005-7001 Hills Tom Moore/Arden Hills Greg Brown/URS From: Nick Landwer, PE Date: March 3, 2004 Subject: Authorize Specifications for Street Sign Replacement The 2004 CIP has included $50,000 for the replacement of every street corner sign in the City of . Arden Hills. With input from the Council and Staff the Engineer has developed specifications based on the following requirements: . Single Faced/Double Panel Sign . High Visibility 9-inch tall Sign with Rounded Corners . White Outline Trim . White Title Case Letters (Upper and Lower Case) on Green Background · Arden Hills logo (tree only) on City Streets . Square pole (14 GA. Galvanized Steel) . Minimum Mounting Height of8-feet from Ground Proposed schedule should Council approve this project: Advertisement for Bids March 19, 2004 Bid Opening April 13, 2004 Award Contract April 26, 2004 Installation/Replacement June-August 2004 The total estimated cost for this project is $70,000 including design, installation and construction administration costs. The City Engineer requests that the Council approve the specifications for replacement of all City street signs and order Advertisement for Bids for this project. . .. . ~ ~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Departmenr: Budgeted Amount: Actual Amount: Final Action Needed By: 9.A ! td)f March 8. 2004 IfMf \ ~nistration ~ $0.00 $0.00 Request of City Council Action Council Action Request: Either authorize stafJto enter into negotiations with the City of New Brighton and notifY Ramsey County Sheriff's Department of the City's intent to terminate OR authorize stafJ to notifY Ramsey County Sheriff's Department of the City's intent to continue services through 2005 and thank the City of New Brighton for its proposal. Staff Recommendation: Discuss and approve the course of action the City will take. Advisory Commission Action: . o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied SUIlPorting Documents: ~ Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: . Administrator/Staff Comments: . ~ ~HILLS . MEMORANDUM DATE: TO: FROM: SUBJECT: March 4, 2004 Mayor and City Council 1 (J, I .#0 fJ Michelle Wolfe, City Administrator ~ ~ !jJ1)JJ.Jf Law Enforcement Proposals BACKGROUND Arden Hills has been presented a proposal from the City of New Brighton for law enforcement services. An overview of the proposal was presented at a joint meeting of the Arden Hills and New Brighton City Councils in late 2003. The current provider of law enforcement services is the Ramsey County Sheriff's Department. The County currently provides these services on a contract basis to seven Ramsey County communities. Ramsey County Sheriff Bob Fletcher provided a presentation to the City Council at the January work session. At the February 17 City . Council work session, the Council had an opportunity to ask questions of the Ramsey County Sheriff and the New Brighton Public Safety Department. Following the timeline outlined by City Council, the next step was to receive public input at the February 23 regular City Council meeting. The proposal from the City of New Brighton proposes a start date of January 1, 2005. The current agreement with Ramsey County requires that nine month notice be given if a City intends to terminate the agreement at the end of a calendar year. DlSCUSSION Since the initial proposal was presented by the City of New Brighton in November, the City Council has received a great deal of information regarding both proposals. Most recently at the February 23 City Council meeting, the public provided input regarding police services. The City Council outlined a time table that included putting this topic on the agenda for the March 8 City Council meeting for final action. REQUESTED ACTION Approve one ofthe following motions: . . . . Page 2 of2 . Authorize staff to enter into negotiations with the City of New Brighton for police services, to develop a formal agreement for adoption by both cities, and notify the Ramsey County Sheriffs Department of intent to terminate the contract for police services at the end of calendar year 2004. OR · Authorize staff to notify the Ramsey County Sheriffs Department of the City of Arden Hills' intent to continue police services with the County through calendar year 2005. In addition, to thank the City of New Brighton for the time and effort spent preparing the proposal and subsequent information for the City of Arden Hills. ilEarth\Admin\City AdministriltorlPolice Services\3-8-04 Council Meeting.doc . ~ ~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 9.B March 8. 2004fffL' : MW vllL ~ Administration t $0.00 $0.00 Council Action Request: Discuss possible responses and determine how the City will respond to the human rights issues in the community. Staff Recommendation: Review the attached information and discuss the possible responses. Advisory Commission Action: D Planning D PTRC Action: DReviewed Action: DReviewed DApproved DApproved Date Date . Supporting Documents: [S] Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: D Other: Financial Implications: Administrator/Staff Comments: . DDenied DDenied . ~ ~HILLS . MEMORANDUM DATE: TO: FROM: SUBJECT: March 4, 2004 Mayor and City Council Jto Michelle Wolfe, City Administrator~,~~ Human Rights Discussion l; BACKGROUND Some incidents at Mounds View High School have spurred discussion regarding possible response(s) by the City of Arden Hills to address potential human rights issues in the community. For example, it has been suggested that the City re-activate its Human Rights Commission. The City Council has been very vocal in stating a desire to partner with the school district and the neighboring communities to address potential problems. This discussion is designed to help the Council focus on some potential responses. DISCUSSION . In order to facilitate the discussion, I started a "brainstorm" list of potential actions the City Council could take. In addition, Councilmember Larson also compiled a list of potential responses. All are attached for discussion. REQUESTED ACTION The City Council can discuss possible responses, and choose among many different options: 1. Request additional information and continue discussion. 2. Select no responses at this time. 3. Select one response at this time. 4. Select multiple responses at this time. Attachments: A. Human Rights Options B. E-mail message and "A List of Possible Council Actions Regarding Racism and Human Rights" . \1Earth\Admin I City AdministratorlHuman Rights\3-8-04 Council Meeting.doc . Human Rights Options: I. Create an Arden Hills Human Rights Commission. 2. Conduct education and communications activities via the Communications Committee. 3. Join with the City of Shore view Human Rights Commission. 4. Create a Human Rights Task Force or a joint task force of some kind with other cities in the school district. 5. Create a Youth COlillcil. Other efforts: . 6. Appoint a Council liaison to any school district committees, task forces, etc. created to address human rights issues. 7. Approve a resolution declaring no tolerance for racial discrimination. 8. Conduct some kind of community meeting and/or include a diversity element to the Celebrate Arden Hills festival. (Perhaps officially designate the day of the festival as a "Day of _" - some kind of human rights or tolerance or diversity theme.) 9. Ask the various cities in the school district to get their Recreation Departments together to create some programs for kids and/or adults that promote cultural diversity and tolerance. 10. Pursue a Sister City arrangement with a City of another culture. 'I iEart!J'IAdminlCity Administrntor\Human Rights\March 04 Human Rights Options.doc . Wolfe. Michelle From: Sent: To: Subject: lars@ccbLumn.edu Wednesday, March 03, 2004 12:58 PM michelle.wolfe@ci.arden-hills.mn.us MONDAY DISCUSSION ON RACISM/HUMAN RIGHTS . ~ ~ councilactions.doc (23 KB) Michelle, As follow-up to the our last meeting discussion on the Mounds View High School incidents, and in anticipation of our further discussion next week, live assembled a list of possible Council actions (attached). They address both responses that our City could undertakes and responses that we could encourage the school district to consider. Could you please include this message and the attachment in the meeting materials for 8 March? Thanks. Gregg Larson Coordinating Centers for Biometric Research University of Minnesota School of Public Health 2221 University Avenue I Suite #200 Minneapolis, MN 55414-3080 Phone, 612/626-9030 Fax, 612/624-2B19 E-Mail: lars@ccbr.umn.edu . . 1 . . . A List of Possible Council Actions Reqardinq Racism and Human Riqhts Communications: Formally adopt school district-wide or multi-community resolution. Insert a signed letter from Mayor and Council, plus copy of resolution, in next utility billing to all residents and businesses. Send a letter from the Mayor and Council to local churches asking that they address issues of racism and diversity in the community. Post communications and resources on City website with links to Minnesota Human Rights Department; Discrimination in Education Overview; Latino, Somali,and other ethnic groups, etc. Focus next City newsletter on City response: letter, resolution, school and city actions. Place human rights/diversity posters or exhibit in City Hall. Add diversity element to City core values (e.g., "Respect for human dignity and rights," "Equal rights for all," or "Prejudice isn't welcome"). Issue City proclamation each Martin Luther King Day (3rd Monday in January) and/or Human Rights Day (early December). Provide honorarium or other sponsor funding for a speaker of recognized stature in conjunction with multi-community Martin Luther King Day or Human Rights Di'ly (e.g., Community/Business Breakfast). Personnel: Review City employment policies and procedures to ensure that they encourage diversity. Provide diversity training for Council and City Staff. Other: Invite groups promoting or representing diversity (entertainers, political action, interest, etc.) to Day in the Park celebration. Use a trailer sign, newsletter, newspaper of record notice, op-ed pieces, or other City-initiated actions to mark Martin Luther King or Human Rights Day. . Mounds View School District: Encourage the school district to consider joining the East Metro Integration District (Inver Grove Heights, Mahtomedi, North St. Paul-Maplewood- Oakdale, Roseville, St. Paul, South St. Paul, South Washington County, Stillwater, West St. Paul, and White Bear Lake School Districts) the West Metro Education Program (Brooklyn Center, Columbia Heights, Edina, Hopkins, Minneapolis, Richfield, Robbinsdale, St. Anthony/New Brighton, St. Louis Park, and Wayzata School Districts), or the Northwest Suburban Integration School District (Anoka-Hennepin, Brooklyn Center, Buffalo, Elk River, Fridley, Osseo and Rockford School Districts)__ Encourage the school district to consider using Youth Frontiers, a Minnesota non-profit, to address racism by conducting annual assemblies or retreats at Mounds View and Irondale High Schools. Encourage the school district to establish it's own, or participate in an existing, Annual Human Rights Art Contest and Human Rights Essay Contest. Encourage the school district to address racism/diversity on the district website; note meetings, press articles, news releases, etc. that cover recent events; and provide related links. . Encourage the school district to provide diversity training to employees. Encourage the school district to promote student participation in summer workshops conducted by the Institute for Multicultural Connections for students of color interested in the teaching profession. . Silseth, Pang .m. 11: To: Subject: 1iVI~ L=u 03-15-04.doc (84 KB) Silseth, Pang Thursday, March 11, 2004 4:27 PM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell); Pioneer Press (Emily Topinka); Ramsey Co. Sherriff's; Startribune 03-15-04 City Council Work Session Agenda Pang Silseth Office Support Specialist City of Arden Hills Phone; 651.634.5120 Fax: 651.634,5137 Website: www.ci.arden-hills.mn.us . . 1 Chair Beverly Aplikowski Commissioners David Grant Brenda Holden Gregg Larson Lois Rem ~ ~HILLS Arden Hills Economic Development Authority Meeting 1245 W. Highway 96 Arden HlUs, Minnesota 55112 651.634.5120 www.ci.arden-hiUs.nm.us Monday March 8, 2004 City Vision A strong connnunity 1hat values our unique environment, our fiscal soundness, and our tradition as a desirable ci in which to live, work, and la . Economic Development AuthoritvftDAl 6:30p.m. -7:00 p.m. 1. Call to Order 2. Approval of Agenda 3. Approval of February 23, 2004 Minutes 4. Unfmished Business A. Indykiewicz Property 5. Adjourn . . . ~ /]'\~ HILLS CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DEVELOPMENT AUTHORITY (EDA) MEETING FEBRUARY 23, 2004 6:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, President Beverly Aplikowski called to order the EDA Meeting at 6:35 p.m. Present: President Beverly Aplikowski, Commissioners David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Absent: None. Also present were Executive Director, Michelle Wolfe; Director of Community Development/Assistant City Administrator, Aaron Parrish; Finance DirectorlTreasurer, Murtuza Siddiqui; and Director of Operations and Maintenance, Thomas Moore 2. APPROVAL OF AGENDA MOTION: Commissioner Rem moved and Commissioner Larson seconded a motion to approve the Agenda as submitted. The motion carried lmanimously (5-0). 3. UNFINISHED BUSINESS A. Indykiewicz Property Mr. Parrish presented an overview of the offer received for the Indykiewicz property. After discussion regarding the offer and acceptable uses for the property, the following motion was made. MOTION: Commissioner Grant moved and Commissioner Rem seconded a motion to instruct staff to prepare financial information and to negotiate with the c-store user. Commissioner Larson stated he supports the first part of the motion but would prefer to proceed with a two-step process. The maker of the motion and seconder agreed and the motion was amended in the following manner: ARDEN HILLS EDA MEETING - FEBRUARY 23, 2004 2 AMENDED MOTION: Commissioner Grant and Commissioner Rem seconded a motion to instruct staff to prepare additional financial information for review by the EDA. . The motion carried unanimously (5-0). Staff was directed to bring back additional financial information. President Aplikowski stated the EDA would meet m March to review the financial information. ADJOURN President Aplikowski adjourned the Economic Development Authority Meeting at 6:43 p.m. Beverly Aplikowski President Michelle Wolfe Executive Director . . . . . , ~ ~HILLS MEMORANDUM DATE: AgendaItem EDA 3.A. March 4, 2004 TO: Chair and Members of the EDA Michelle Wolfe, Executive Director Aaron Parrish, Assistant City Administrator~ Indykiewicz Property FROM: SUBJECT: ENCLOSURE: Offer Letter lndykiewiz Property Analysis Spreadsheet Sample Site Layout OVERVIEW From time to time, staff receives inquiries on the Indykiewicz property. Most recently, we have received an offer from a convenience store / gas station user. The offer was submitted by Frauenshuh Companies serving as the broker for the end user. As Council will recall, the 2002 appraisal of the property indicated a value range $722,677 to $1,011,748. The offer for the property is $711,700. This is attached for your review. At the February 23, 2004 meeting of the EDA, the EDA directed staff to bring back additional financial information regarding the proposal. In response, I have compiled the attached spreadsheets analyzing our acquisition and carrying cost for the site. These have also been reviewed by the Finance Director. For summary purposes, staff would highlight the following points: :;. At this point, we can find no documentation indicating that any agreement or memorandum of understanding was entered into with the County clarifying their position on reimbursement. In speaking with Jim Tolaas earlier in the week, he indicated that the County would reimburse for the construction and acquisition costs associated with their share of the stormwater pond. The land acquisition cost associated with the County's portion of the land dedicated to pond use is $415,302. This amount will be reimbursed once the final segment of Highway 96 is completed. . Memo to EDA Indykiewicz Property Page 2 of2 :;. After taking into account the future County reimbursement and the sale of surplus equipment after the acquisition of the Indykiewiez property, our net cost for the property is $1,026,333. . :;. Our carrying cost for the property, or our lost interest had we chosen not to acquire the property, is $174,331 to date. lfwe elect to retain the property until 2010, or carrying cost would be $553,659. Carrying cost for the property for years up until 2014 along with a cumulative total are outlined on the attached spreadsheet. Potential appreciation in the value of the property is not included in the analysis. :;. This property is currently within an existing tax increment financing district. As such, once improvements to the property are made, the City will receive the City, County, and School District taxes until 2014 when the district is decertified. The gross cash flow associated with this revenue stream is estimated at $240,836. This does not factor in any retail space beyond the gas station/c-store. >- The area associated with the remnant parcel is estimated at 172,066 square feet. Below is a table that summarizes the total cost of the property based on our original purchase, appraisal, current offer, and a proposed counteroffer. Net Present Value PSF SubTotal of Tax Increment Total Orir1Tnal Purchase Price ..- $ 4.29 $ 738,163 $ 738.163 Appraised Value $ 5.25 $ 903,347 $197.84L $1.101.193 Current Offer $ 4.14 $ 711,700 $197.847 $ 909.547 Proposed Counter Offer $ 5.50 $ 946,363 $197.847 $1.144.210 . This is the l'urchase price for the remnant property only. The portion otOropertv used as Dart of the pond ocnstruction and rea~nment of West Round Lake Road are not included. This results in a lower total value. I ! . Requested Action Authorize staff to negotiate a price and general terms subject to EDA approval. . FRAUENSHUH COMPANIES Commercial Real Estate 0. ' '--C~;4 January 21, 2004 Mr. Aaron Parrish Director of Community Development City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 RE: Offer to Purchase Hwy 96 & Round lake Rd. land Arden Hills, MN Dear Aaron: . This letter ("Letter of Intent") shall constitute the general format of a proposal by LER Land. Inc. and/or assigns (as the "Buyer"), to purchase from City of Arden Hills (as the "Seller"), the above-referenced real property. This Letter of Intent is intended as an outline of the general provisions of a proposed transaction which, if closed, would be based upon the following terms and conditions: 1. Property: Buyer is offering to purchase a portion of the property and all its improvements referenced as Parcel "A" located at HiQhwav 96 and Round Lake Road West in Arden Hills, Minnesota. The parcel is approximately 3.268 acres, as identified on the plan attached. 2. Purchase Price: The purchase price shall be Seven Hundred Eleven Thousand and Seven Hundred Dollars ($711,700.00). Such price shall be paid as follows: a. Earnest Monev Deposit: Upon execution of the Purchase Agreement, Buyer shall deposit with Commercial Partners Title, LLC ("Escrow Agent") in cash Twentv Thousand Dollars ($20,000.00) as Earnest Money. The Earnest Money shall be refundable to Buyer during the one hundred twenty (120) day due diligence period, if Buyer elects not to purchase the property for any reason. All Earnest Money, and any interest earned thereon, shall be applied and credited toward the Purchase Price; and b. Balance: The Purchase Price (less Earnest Money and interest) shall be due in cash on the Closing Date (as hereinafter defined). 3. Utilities: The responsibility of the utilities shall follow as listed below: . a. All utility services to the property line including storm sewer, sanitary sewer, water, gas, electric and telephone shall be the responsibility of the Seller. b. SAC/WAC charges shall be the responsibility of Buyer. 7101 West 78th Street, Suite 100 . Bloomington, Minnesota 55439 . Tel; 952.829.3480 . Fax: 952.829.3481 4. Review of Documents: Upon full execution of a Purchase Agreement, Seller shall deliver to Buyer the following documents and information within thirty (30) days after the date thereof. a. Legal description of the Real Property; . b. Title Commitment prepared by Commercial Company, along with underlying documents described therein; Partners Title referenced or c. A current copy of an AL TA survey; d. Current copy of the Property Tax Statement; and d. Any and all environmental, geotechnical and other related reports if available. 5. Due Diliqence: The contemplated transaction will be subject, among other things, to Buyer determining, in its sole discretion, with one hundred twenty (120) days after the date of execution of the Purchase Agreement, that Buyer is satisfied with the results of the Due Diligence Investigation. 6. Title Examination: On the Closing Date, Buyer shall receive a policy insuring Buyer's title onthe current edition of AL TA Form B Owner's Policy, subject only to those matters disclosed by the preliminary title report and specifically approved by Buyer during the Due Diligence Period. 7. Purchase Aqreement: Buyer and Seller shall negotiate and execute a definitive agreement (the "Purchase Agreement") within sixty (60) business days of the execution . of this Letter of Intent. Among other terms, said Purchase Agreement shall be non- contingent except that Buyer may terminate the Purchase Agreement for any reason during the one twenty (120) day due diligence period. 8. Prorations and Costs: Seller shall pay (a) charges imposed by the Title Company for issuance of its title insurance commitment; (b) state deed tax; and (c) any deferred real estate taxes (including "Green Acres" taxes under Minnesota Statute 273.111) or special assessment payment of which are caused by the closing of this sale. Buyer shall pay the premium for the title insurance policy issued pursuant to the Title Company's commitment. All other costs and expenses will be allocated between Buyer and Seller in the manner customary in the purchase and sale of commercial real estate in the State of Minnesota. 9. Closinq Date: The transaction described herein and in the Purchase Agreement shall be closed within thirty (30) days after the due diligence period. 10. No Other Neqotiation: In recognition and consideration of the facts that Buyer will invest substantial money, time and effort in conducting the Due Diligence Investigations, in preparing and negotiating the Contract and in completing other necessary ancillary transactions related to the contemplated transaction. Seller agrees that (a) Seller will cause all discussions and negotiations with other persons or entities, relating to the sale of the property or Seller's interest in it, to cease, and (b) Seller will not, directly or indirectly, solicit offers or negotiate, or permit any of Seller's representatives to solicit offers or negotiate with any other person or entity with respect to the sale of the Property or Seller's interest in it, so long as negotiations between Buyer and Seller are continuing. . . . . 11. Real Estate Commission: Seller agrees to pay Frauenshuh Companies a real estate commission equal to three point five percent (3.5%) of the purchase price. 12. Non-Bindinq Letter of Intent: Only the Purchase Agreement when fully executed by both Seller and Buyer shall constitute a binding and enforceable agreement obligating the Seller to sell and the Buyer to purchase the Property. If the foregoing is acceptable, please execute of the Letter of Intent and return it to the undersigned on or before February 5, 2004. Upon receipt, I will proceed with a Purchase Agreement. Sincerely, Frauenshuh Companies ~M Senior Vice President ~d::~~ Associate ~ Aqreed & Acceoted City of Arden Hills By: Its: Date: . I l++-tl..,....., I. . \. IE' I " 1 'i I 1111.1. : IL,..I.ll!I.,1111 I. 'I",! " III -H+t -t-I , I H+tr+- m-I >- ,,,'","0","0" .'" 11tri-+111 n-n " I, II'" ....' *1' I" "'''''''....''''''''.1'''1''' f t tffi ' I I +-1 H+t. ' -= _ ,~J. ..' . < I .' _ '......0:0.... LO ~ QlXI ,.........CI?N.... ental'-- Q) . ' , II I !! T ,I . I '. 8~.:g.~~~~h_~_~.8l.~.q~l!l- ' I E II . . .' I, I .' " . I . '. . 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I ~ - <'} ~Hi. _ ...~~~ --- '''~~i .- . , ----- ~~ .~~t.j ~l s 11'"-)1 ~!!!.~.. ~ .. \l . .... '- . Silseth, Pang .m. nt: To: Subject: Silseth, Pang Friday, March 05, 2004 2:47 PM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell); Pioneer Press (Emily Topinka); Ramsey Co. Sherriffs; Startribune March 8, 2004 Council Agenda ~ 03-08-04.doc (102 KB) Pang Silseth Office Support Specialist City of Arden Hills Phone; 651.634.5120 Fax; 651.634.5137 Website: www.ci.arden-hills.mn.us . . 1 ~ ~HILLS Arden Hills City Council REGULAR MEETING Monday March 8, 2004 Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hilIs.mn.us City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play. Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APROV AL OF MINUTES A. February 17,2004 Work Session B. February 23, 2004 City Council Meeting 3. CONSENT CALENDAR A. Claims and Payroll B. Ingredients On Sale Wine License 4. PUBLIC INQUlRIESIlNFORMATIONAL S. PUBLIC HEARINGS A. MPCA MS4 Permit Public Hearing Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its nonnal sequence on the agenda. Publie Inquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. Thomas Moore and Greg Bra . Arden Hills City Council Agenda March 8, 2004 Page 2 6. UNFINISHED AND NEW BUSINESS A. 2005 Law Enforcement Services Michelle Wolfe B. Ordinance 349: Creating an Economic Development Commission Aaron Parrish C. Receive Feasibility Report and Order Preparation of Plans for Nick Landwer County road E Pedestrian Improvements D. Authorize Specifications fOr Street Sign Replacement Nick Landwer E. Human Rights Discussion Michelle Wolfe CITY COUNCIL REPORTS A. Couneilmember Holden B. Counci1member Grant C. Counci1member Rem D. Counci1member Larson E. Mayor Aplikowski ADJOURN . . Silseth, Pang ~om: nt: 0: Subject: Silseth, Pang Thursday, March 25, 2004 12:45 PM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell); Pioneer Press (Emily Topinka); Ramsey Co. Sherriff's; Startribune March 29, 2004 City Council Meeting 1iiI."-I L2J 03-29-04 TCAAp Master Planning.., fiiIj.. J....I1,.'. L2J 03-29-04,doc (115 KB) ~.,.,.',', I!!.I:'; Ice;"Y 03-29-04 TCAAP Update-.doc (80.., Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 .ebsite: www.ci.arden-hills.mn.us . 1 . . . ~ ~HILLS MEMORANDUM DATE: Agenda Item 1 March 10,2004 TO: Mayor and Council Michelle Wolfe, City Administrator (jj) FROM: Aaron Parrish, Assistant City Administrator SUBJECT: TCAAP Planning ENCLOSURES: 1. March 10, 2004 TCAAP Phase III Planning Memo OVERVIEW At the March Work Session, the Council was presented with a proposed revision to the scope of services with DSU. See the March 10, 2004 memo for additional information on the proposed revision. At the Work Session, it was indicated that the Council wanted the opportunity to have a discussion with the project leader, John Shardlow, in order to better clarify the process, roles, expectations, etc. . .. John will be in attendance at the Special Work Session to have this discussion. In addition, he will provide the Council with the three preliminary land use concepts that have been developed for the Advisory Panel's review. If the Council feels comfortable with the discussion that occurs, I would request that the Council add the following to the 7:00 pm Council agenda: 6.H. New Business "Approve the Revised Scope of Services for TCAAP Phase III Planning" The suggested motion for this action would be the following: Approve the Revised Scope of Services for TCMP Phase III Planning conditioned on approval of the necessary budget amendment to the existing interim development agreement with CRR, Incorporated. ') ~ ~ILLS MEMORANDUM . DATE: March 10, 2004 Agenda Item 2.B. TO: FROM: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Assistant City Administrator@! SUBJECT: TCAAP Phase III Planning ENCLOSURES: 1. Revised Scope 2. Phase III Process Diagram (Will be provided at the meeting) () BACKGROUND In July of 2002, the City Council approved a Scope of Services Agreement with DSUand a team of subconsultants in order to create a master plan for the TCAAP property. Necessary comprehensive plan and zoning,code amendments are also included within that scope of work. The planning was divided in~o five phases. The first two phases, which included an analysis of the site and the development of vision and goals, has been completed. The budget in the currently approved scope of services agreement is $483,770. Approximately $ I 96,046 has been spent to date. . DISCUSSION In working through the overall approach to phase III of the planning with DSU, it was determined that additional meetings at both the Advisory Panel and City Council level would be necessary in order to develop a preferred land use alternative (the primary outcome of phase III planning is a preferred land use alternative; the creation of design standards/guidelines is also an outcome). The revised approach to phase III is illustrated on the attached diagram. In essence, two additional meetings, a visual preference survey, additional meetings with key stakeholders, and the creation ,ofa "PDF Smart Map" have been added compared to the original scope of services. A visual preference survey is a tool that will allow the Advisory Panel to articulate what types of design features and structures they prefer. This will then be incorporated into the Advisory Panel and Council's review/approval of design standards for the transfer area. Additional mectings with key stakeholders (MNDOT, etc. . .) to assess on potcntial deficiencies and/or the feasibility of the three alternatives is also factored into the revised scope. Finally, the . '"_/ . . . Memo to Mayor and Council March 11,2004 Page 2 .I creation of a "PDF Smart Map" is also included. This will be a map of the preferred alternative that will have hyperIinks to difrerent images. Ultimately, this will allow the user to better visualize the preferred alternative. To accomplish the above, it'is hecessary to amend the scope of services and corresponding budget to account for the additional expense. The increased cost for the proposed revision is $26,535. A. spreadsheet outlining the revised costs is attached for your review. The Development Team has indicated that they are comfortable with the revised approach. If approved, an administrative modification of the interim development agreement budget would occur. REQUESTED ACTION Consider placing this on the March 29, 2004 Council agenda for approval N:\Misc Files\TCAAP\Master P]anning\03~1O..Q4;Letter to Coimcil RE Phase III Scope Revision.doc ".'~I cj ~ z < 10 ::> U) .. '" ;: ::> 0 0 ..J 0 I '" < Z I 0 U) Z U) '" '" '" W 9 a. '" 0 < 0 W 0- < ::; 0- U) W ;.: Z ~ ..J ::> U) z 0 0 ... o ~ w .. u U)1: -' .. -U) "'- ZO "'z. 00 ~~ ..." 0.. >- w 0-> -.. 0'" ;.: Z '" ::; o ~ .. 0: .. w ~ :;. '" .. 0: ~ ~ "E ~ E E < E' :. w .. ., U ~ "i 0- a. ~ o 0- ;.: o '" , o '" .. r---- i--'--'~--'-"-~.-- '31 I iO , :Ig!ti.i "0"" I <!tfli oHit-r ~il I I ~+- N:('O') r<) OGti<<>I<OJV '<t M NiO to 1O"<t ; i"t-IN! I"-i ! '<.D oij I ; ii' I' i. :' 1 I ! ! I'" i.... 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