HomeMy WebLinkAboutCCP 03-15-2004
Mayor.
:Ilmrly ApIlkowsld
~Jllllets:
DIl'l'ld Grant
Brenda BokND
'GreD La..-
LoIs Rem
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',~HJus,
, · Arden .HiUs CityCounen.
WDRK SESSION
1245 W. 8IpWay!l6
Anledlllls,P f' - .f U fa
55112
\151.634.$130
W'IfW~. "'f' -.
,4:45 p.m.
Monday; March 15,:2884
Agenda,
1. Q!1Jto Otder
2.
A2e..'lt..
A. Ai'lltll Bills Army Trahling Site Update
8. l'CAAP PlIue m PluniBg
C. Rmployee R~... Polley
D. CitII E.eerpositiOD
t.8_DlIln RIgIrts Diseas$iotl
F. AdnliBilIttlttlte Issues
I. CounelhneetiBgttgelldas
iI. Work Session mbluta
blt{
MiHesota Ar$yN*tIo...~
MidleIIe Wolfe
MJelieDe Wolfe
, MidlelleWoIfe
Midlele Wolfe '
MielleIIe Welte
~,
~ CODIiCl,Ilt.eOOl18
A. COUlldbuember Holden
B. COlIBeibDeBlbe"rLanou
C. C.~tReIIl'
D. COUDdlmember Grtmt
E. Mayor AplikoW'ki
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~~HILLS
MEMORANDUM
DATE:
Agenda Item 2.A.
March 10, 2004
TO: Mayor and Council
Michelle Wolfe, City Administrator
FROM: Aaron Parrish, Assistant City Administrator fit
SUBJECT: Arden Hills Army Training Site Update
BACKGROUND
The Minnesota Army National Guard has requested the opportunity to provide the Council with
a brief update on activities associated with the Arden Hills Army Training Site (AHATS),
Senior representatives from Camp Ripley and Dave Hamemick will be in attendance, To
reaffinn/reinvigorate past discussions, the Council may also wish to inquire about the possibility
of using a portion of the AHATS property for ajoint recreational facility.
REQUESTED ACTION
Provided for informational purposes
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/]'\~ILLS
MEMORANDUM
DATE:
Agenda Item 2.B.
March 10, 2004
TO:
Mayor and Council
Michelle Wolfe, City Administrator
Aaron Parrish, Assistant City Administrator~
FROM:
SUBJECT:
TCAAP Phase III Planning
ENCLOSURES:
1. Revised Scope
2. Phase III Process Diagram (Will be provided at the meeting)
BACKGROUND
In July of2002, the City CounciI.approved a Scope of Services Agreement with DSU and a team
of subconsultants in order to create a master plan for the TCAAP property, Necessary
comprehensive plan and zoning_code amendments are also included within that scope of work,
The planning was divided into five phases, The first two phases, which included an analysis of
the site and the development of vision and goals, has been completed, The budget in the
currently approved scope of services agreement is $483,770, Approximately $196,046 has been
spent to date,
DISCUSSION
In working through the overall approach to phase III of the planning with DSU, it was
determined that additional meetings at both the Advisory Panel and City Council level would be
necessary in order to develop a preferred land use alternative (the primary outcome of phase III
planning is a preferred land use alternative; the creation of design standards/guidelines is also an
outcome), The revised approach to phase III is illustrated on the attached diagram.
In essence, two additional meetings, a visual preference survey, additional meetings with key
stakeholders, and the creation of a "PDF Smart Map" have been added compared to the original
scope of services, A visual preference survey is a tool that will allow the Advisory Panel to
articulate what types of design features and structures they prefer. This will then be incorporated
into the Advisory Panel and Council's review/approval of design standards for the transfer area,
Additional meetings with key stakeholders (MNDOT, etc , , ,) to assess on potential deficiencies
and/or the feasibility of the three alternatives is also factored into the revised scope, Finally, the
Memo to Mayor and Council
March II, 2004
Page 2
creation of a "PDF Smart Map" is also included, This will be a map of the preferred alternative
that will have hyperlinks to different images, Ultimately, this will allow the user to better
visualize the preferred alternative,
To accomplish the above, it is necessary to amend the scope of services and corresponding
budget to account for the additional expense, The increased cost for the proposed revisIon is
$26,535, A spreadsheet outlining the revised costs is attached for your review, The
Development Team has indicated that they are comfortable with the revised approach. If
approved, an administrative modification of the interim development agreement budget would
occur.
REQUESTED ACTION
Consider placing this on the March 29, 2004 Council agenda for approval
N:\Misc Files\TCAAP\Master Planning\03-10-04 Letter to Council REPhase III Scope Revision.doc
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MEMORANDUM
DATE:
Agenda Item 2.C.
March 10, 2004
TO:
Mayor and Council
City Administrator Michelle Wolfe
Aaron Parrish, Assistant City Administrato&
FROM:
SUBJECT:
Employee Recognition Policy
ENCLOSURE:
Revised Employee Recognition Policy
BACKGROUND
At a previous Work Session, thECouflciJ reviewed a draft of an employee recognition policy, At
that time, the Council requested further clarification on a few items, 10 particular, the Council
requested that additional language be incorporated to provide further definition on how the
money and time saving idea component would be implemented, 10 addition, the Council
requested that an "employee of the month" concept be evaluated by the Employee Recognition
Committee,
UPDATE
As a follow up to the Council Work Session, the Employee Recognition Committee has met to
further refine the policy, The Council will note the following:
~ Additional language has been incorporated into the policy providing further definition as to'
how a money and time saving idea concept will be implemented, Eligibility criteria, eligible
suggestions, and ineligible suggestions have been articulated, New text within the policy is
underlined.
~ Given the small size of our- staff and other varying reasons, the Employee Recognition
Committee felt that and employee of the month/quarter/year concept would be challenging to
implement.
REQUESTED ACTION
Provide additional feedback on the proposed Employee Recognition Policy; Consider placing
the policy on a future agenda for approval.
\\Earth\AdminlJ-Juman Resources\Policies\Employee Recognition Policy\OJ-10..o4 Memo to Counci1.doc
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/]'\~ HILLS
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EMPLOYEE RECOGNITION PROGRAM
The City Council of Arden Hills encourages and supports recognizing employees who
make significant contributions to the City, At its September 1994 meeting, the City
Council adopted Resolution No, 94-47, establishing an Employee Recognition
Committee (ERC).
It shall be the policy of the City to recognize all employees in the following manner:
Years of Service
. Employees shall receive a gift certificate from a vendor of their choice in the
amount of $10 on the date of their flIst anniversary of service to the City, After
the first year of service, employees will be recognized every five (5) years by
receiving a gift certificate from the vendor of their choice in the amount equal to
$10 for each year of service, Employees will also receive a letter from the City
Administrator and their Department Director or Supervisor acknowledging their
years of service, A copy of this letter shall be inserted into the City Council non-
agenda packet and the employee's persOllllel file,
.
Exceptional Performance
. Commllllication received from residents or other individuals recognizing an
employee for their superior performance or service shall be copied to the City
Council in the non-agenda packet, Employee Newsletter, and the employee's
personnel file, " "" ',"
Money or Time Saving Idea
Any employee may submit to. the Employee Recognition Committee (ERe) an
idea/conceptlprocess/solution that was implemented within the City which resulted in
significant cost savings or greatly improved efficiency to the City, Annlicatiol1s will be
iudged based on the following eljgibiltt)'_staDdanls and criteria:
.
.
L-___Ellg,~bjlitv of Suggesters to Particin:HC in the Progmm
~---
L~~~~~~~~~~I!_ets and Numbering I
t\]] emp..l9vee~...helm~ th~__f:]assification of Depattment l-lead ar~~,igiQkJD_
receive awards.
L_.~I~~Pt<:lble S[lggcstiollS
-L~~_~~~'~;"B~~-and Numbering --)
An acceDtable suggestion is a oracticaL usefu1. and cons~ructive prooosal
to im1)fo\"e _~2peraJi~ms. public rel3tiollL al)~l__rmp!!ly-<;_e safet\'. It mnst
contntn.!!Jtnique or valuable jg~9,"",!~ comoared [Q ~sent practice. \VhCll
2-95_0iblc. exhibits or .i1hlHrations should accompany the suggestioll. A
good surrrrestion will:
9- RedLJ~~_"_SD~t0' duplication, timeLJ~,l:JOr, space. materials supolies.
g~cords i forms. accidents, energy resources, or stonH!C !filing space.
1!. Increase oroduction. reVel}_llC. use of existim! facilities. and 'iob intere_~
c. Propose improvements and standardization of fonus, renorts. tools,"
equipment. m~Jlil1es. purchasing methods and procedures.
d. Il1lProy~_?ervicc to the public.
e. Improve safet\' conditions.
( Formatted: Bullets and-N~-;b;ri~9)
~l nact'L"1.1table Suggestions
"{f;"~~tt~: B~.ii~ts and Numbering J
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SU2:gestions m~L(Lt:.:.emed to be accentable are:
.
a. Personal grievances. -----{F~;~~~~:.~ulle~~nd Numb~_~2=.]
b. Personal oav. hours of\vork qr classifIcation matters.
~. Matters recommended far stgdy. re\'ie\v or survey (Ideas already under
consideration bv tQ'C,Ci!Y1
d. Matters that are the result of assigned or contracted audits. sUldie~
survey reviews or research.
e. J\.1atters that areaoinions. rather than sDecific recollllnendations and
sUQ:llestions which onlY__ldentifv a problem but offer no corrective
proposal.
f. Duplicate s~H!:gestions sUQf!estiolls that are not original to the
suggester.
Q. Sugg~~tions dcaline \\'ith normal maintenance, unless such s_~Wge~Jj9.!1.2
contribute to a solution of maintenance m.:9blcf11~-,-
h. SUl!gestions that are vdthin the sCQQe of the nOffi131 lob responsihility of
a suggester.
1. SU2:eestions which arc deemed bv the ERe to be frivolous. imoracticaL
rct::ll.iatorvor inconsq]ucnt1al in character.
.
The detennination oJ:' the Emplovee Recogniti(m Committee can ]H>.L.12,L.
Lllleved.
:1-'-____ _J_Qtl1LSugg~B.ti~Ln~
SUl!.lIcstions may be suhmit1'ed bv a Qroup of enlplpvees. Should au\-, cm~
member of the group- be ineligible for an a\vard, he: QLshe \-yjlLQ91 sh~rc in
such award, A ioint smrllcstion submitted bv t\l./O or m~~re employees must
bear the names of all individuals concerned on the sugge8,jon form.
In evaluating money or time saving ideas, t]]~J313-~~~\~,:iJJ.,~(n~~!etothe following
process:
l,-~J:~_C;iIQact.\vill be solicite(tjl:(I!ILtb~fl1JI!lovee's DCPaItmenJ Dix~qQr to"
leam more about the magnitude of the imDrovemc~nt or cost s3vines to the
Citv,
2. Based on feedback from the Department Director and a revic\.\' of all
information, the ERe mav make a recommcndatioll_,.Jg__JJlC City
Administrator to bring forth to th<; City Councillor its formal anpTQyal.
3. The ERe will notify the employee's D~p.9rtrnent Director of th~__(i!}'''
Council's auuroval or denial.
4. If approval is received. the ERe will obtain:) !rift cerljri_{,'m~ from a.yendcr
of the emnlovee's choice.
S. The emplQy_~~~,~l:2i;pJ!rtmcnt Director shaH present the awpr:~tJo lbe
employee.
,Retirement
. Upon notification of retirement, an employee shall receive a gift certificate equal
to $10 for each year of service, The retiring employee shall be presented with a
Mayoral Proclamation, a plaque recognizing their years of service, and the gift
certificate at the Council meeting closest to their retirement date,
Employee Newsletter
. A bi-monthly employee written and published newsletter shall be distributed to all
employees, The newsletter may include such items as employee birthdays,
anniversaries, department high-lights, employee spotlights, etc, The newsletter
shall be reviewed and approved by the City Administrator prior to distribution to
employees,
Employee Recognition Cnmmittee
.
Formatted: Bullets and Numbering J
Formatted: Font: 12
F~;~~!!~;_ B~l~~.~"~~d N~~-bt;~i~g l
Formatted: Bulleted + Level: 2 +
Aligned at: 0.75" + Tab after: 1" +
~~tat~,,_l"_
=~I;t;t.; ,
-----
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. The Employee Recognition Committee shall be comprised of six (6) employees,
Membership shall be rotated annually ~Y!.th no m~ll!t2tr s~rvjng)Jo more than thre~
years consecutively. Y:__ ___ _____nmH
. The ERC shall develop an estimated arumal budget, which shall be presented to
the City Council within its annual budget.
. The ERC shall meet quarterly, or as necessary,
Deleted: .
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~~HlLLS
MEMORANDUM
DATE:
March 10, 2004
Agenda Item 2.D.
TO:
FROM:
Mayor and Council
Michelle Wolfe, City Administrator
Aaron Parrish, Assistant City Administrator @
SUBJECT:
Civil Engineer Position
ENCLOSURES:
1. November Work Session Memo
2. Revise Position Description
3. Revised 2004 Compensation Plan
. BACKGROUND
As part of the 2004 budget process, the Council evaluated civil engineering services and the
advantages of hiring an in-house civil engineer. This topic has also been discussed at the
November 2003 Work Session and the 2004 Council/Staff Retreat.
UPDATE
Subsequent to the November 2003 Work Session the civil engineering position has been
reviewed further at the staff level. From an organizational perspective, staff is recommending
that the position be a direct report to the City Administrator, By doing so, this will give the City
Administrator an opportunity to assess the workflow of the position and evaluate where the
position would most effectively be placed within the organization at a future date, While the
position would report to the City Administrator, it would not be a department head. The position
description has been revised to reflect this organizational arrangement.
REQUESTED ACTION
If the Council is comfortable proceeding with the hiring of an in-house civil engineer, direct staff
to place the following actions on a future Council Agenda:
.
1, Approve the position description,
2, Amend the City's pay plan to incorporate salary for the position,
3, Authorize recruitment for the position,
\\Earth\Admin\Human Resources\CLASSIFICA TIONS\Non-Current\Civil Engineer\03-11-04 Memo to Council.doc
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~HILLS
MEMORANDUM
DATE:
Agenda Item 5.A.
November 12, 2003
TO:
Mayor and Council , L n~ Q 0
Michelle A, Wolfe, City Administrator~'
Civil Engineer Position
FROM:
SUBJECT:
Backl!:round
As part of the presentation regarding the 2004 budget, staff prepared several "budgetary
exercises" for Council discussion, One of the topics was Engineering Services, (A copy of the
presentation materials is attached,) It is my understanding that the Council was receptive to the
concept and directed staff to proceed with gathering additional information, preparing a job
description, and bringing' forward for further discussion. '
.
Discussion
As stated during the budget process, the staff conducted an analysis of 200 I and 2002
engineering invoices, On average, it was estimated that $131,742 worth of engineering functions
could be performed by an in-house civil engineer. Conversely, some functions requiring specific
expertise would continue to be contracted out. This expense would vary from year-to-year
depending on the services reqnired, Staff also presented an estimated budget for an in-house
civil engineer position, and a list of pros and cons related to creating a position (all attached,)
A proposed job description has been dcveloped and is attached, In addition, staif has done job
point and pay analysis to determine a recommended pay range, The conclusion is that based on
relevant job factors and the external comparisons, a 2004 pay range of $45,600 - $60,000 is
recommended (2004 proposed compensation plan attached), This position would not be a
department bead but rather, would report to an operating department.
After further discussion, there is general agreement at the staff level that tbe addition of a civil
engineer position would be advantageous for the following reasons:
I, Customer Service - to have engineering expertise in bouse would provide a higher level
of service to our residents.
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Memo
City Council
Committees & Appointments
2
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2, Cost Savings (direct and indirect) - an in-house engineer would provide cost savings
opportunities since his/her time would be less expensive than a contract engineer. Some
of the savings would be direct, some would be in direct in the form of cost avoidance (if
not for having this position, we would have to contract for the work.)
3. Growing need - our need for engineering assistance has been growing and will continue
to grow, The city has been undertaking infrastructure improvement projects with the
pavement management program, and there have also been many utility-related projects in
recent years, The TCAAP redevelopment will greatly impact our needs for engineering
assistance.
There are also benefits to continuing to contract engineering -services. As outlined in the budget
presentation materials, there is a depth and variety of experience available when contracting with
a firm, The current engineering firm has a familiarity with thp staff and community, However,
since the in-house position would not be ,able to perform all engineering functions, we would still
contract for some services and these advantages would still be available to us as needed,
As you review the pros and cons of this proposal, it is important to remember that the benefits of
the position can change year-to-year, depending,'on the priorities we (staff and Council) set for
the position and the types of projects that are undertaken, For example, if,we take a more
customer-serviee approach;the cost savings will.not be as direct. )f the goal is to enhance cost
savings, then'.the focus will be on performing tasks that are "bil1llple", Obviously, there will be a
mix of both, but how that balance is achieved can vary depending on priorities and projects, In
either case, it is believed that the benefits outweigh the costs and that the addition of a civil
engineer position would positive for the City of Arden Hills.
I)
Action Requested
At the November 17 City Council work session, the 2004 budget will be reviewed. As part of
that discussion, we wanted to provide you with additional information regarding the possible
addition of a Civil Engineer position to city staff, Staff would like to receive additional input
regarding this proposal. If Council is comfortable proceeding, the staff can prepare formal action
for Council consideration, and begin preparing a recruitment plan.
\\Ear1h\Admin\City AdministratorIMemo\2003\J 1-12-03 Memo to Cauncil HE Civil Engineer..doc
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City of Arden Hills
Job Description
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POSITION:
DEPARTMENT:
REPORTS TO:
Civil Engineer
Administration
City Administrator
SUMMARY
To provide professional engineering advice on planning, design, construction, inspection,
administration and maintenance of public infrastructure consistent with City Council policy
and with federal and state regulations, This position will also perform routine and complex
technical engineering work including computer-aided design (CAD),
ESSENTIAL FUNCTIONS OF THE POSITION
Plan, develop, and implement engineering projects including feasibility reports, design,
construction, Pavement Management Program (PMP), financing and contract
administration; serve as prqj,egt mllnager on Operations and Maintenance improvement
projects, '
Prepare preliminary and final design for Operations and Maintenance projects, including
sanitary sewers, water-main, storm sewer, street and all related facilities or structures;
prepare the preparation of plans, specifications, advertisement for bids, contracts, deeds,
easements and any other contr(jct administration work,
.
Assist in the selection and ad,ministration of private consultants' contracts and monitor the
utilization of consultants to supplement in-house design work,
Assist in the preparation of special assessment rolls and other financial data,
Manage the City's Pavement Management Program (PMP) and develop and recommend
program strategies, '
Assist in the preparation of various reports including the five-year capital improvement
program, annual budget, departmental reports and state and federal applications and
grants,
Respond to citizen inquiries and requests regarding engineering projects; research
complaints and inquiries regarding problems and the availability of services; determine
solutions,
Considerable skill in the use and administration of Geographic Information Systems and .
CAD software,
.
.
.
Prepare correspondence and reports regarding engineering projects and maintain files
and records.
Review and revise policies, ordinances, and requirements in order to keep current with
industry standards,
Make presentations, attend meetings, and participate on committees as required,
Review and comment on planning and development proposals
Coordinate with external agencies on transportation improvements impacting the City,
Provide technical advice and assistance to City staff,
Keep current on industry standards and practice.
Assume other duties as necessary and required,
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily, The requirements listed below are representative of the knowledge, skill,
and/or ability required, Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions,
EDUCATION and/or EXPERIENCE
Bachelor's Degree in civil engineering or related field, Two (2) years progressively
responsible skilled engineering experience, preferably in the public sector and ability to
obtain registration as a Professional Engineer (PE) in the state of Minnesota within six (6)
months after hire.
LANGUAGE SKILLS
Ability to read, write, analyze, and interpret plans and blueprints, contracts, ordinances,
technical journals, financial reports, development agreements, legislation, statutes, and
legal documents, Ability to respond to common inquiries or complaints from customers,
department staff, City Council, regulatory agencies, and members of the business
community. Ability to effectively communicate both orally and in writing with state
regulatory agencies, elected officials, City staff and members of the public, Ability to give
verbal presentations and speeches, Ability to prepare reports and correspondence.
.
MATHEMATICAL SKILLS
Ability to make arithmetic computations using whole numbers, fractions and decimals,
Ability to compute rates, ratios and percentages,
OTHER KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of the modern principles, practices, methods and techniques of civil
engineering as applied to the development, construction, and maintenance of municipal
engineering projects, Knowledge of the laws, ordinances, and regulations applicable to
municipal engineering; of asphalt pavement maintenance methods and techniques; of
pavement management software; of land and engineering survey systems, methods and
techniques. Skilled in use of microcomputer and related software,
The ability to perform the following work activities with or without reasonable
accommodations:
. Perform skilled civil engineering work,
. Make complex engineering computations,
. Use of survey equipment. .
. Plan and coordinate engineering of infrastructure improvements and plans,
. Ensure conformance to construction plans, specifications, codes, and state and
federal regulations,
. Prepare technical reports and related correspondence,
. Use a computer, word-processing, spreadsheet, and related engineering software,
. Communicate clearly and concisely, using diplomacy and tact, both verbally and in
written correspondence,
. Establish and maintain effective working relationships with Staff, Council, and
residents,
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job, Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions,
While performing the duties of this job, the employee is regularly required to use hands to
finger, handle, or feel objects, tools, or controls; reach with hands and arms; stand; sit;
and talk or hear, The employee is occasionally required to walk; climb or balance; stoop,
kneel, crouch, or crawl. .
. The employee must frequently lift and/or move up to 10 pounds and occasionally lift
and/or move up to 50 pounds, Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, depth perception, and the ability to
adjust focus,
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while peliorming the essential functions of this job, Reasonable
accommodations may be made to enable individuals with disabilities to peliorm the
essential functions,
While peliorming the duties of this job, the employee occasionally works near moving
mechanical parts; and in outside weather conditions and is occasionally exposed to wet
and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of
electrical shock, and vibration,
The noise level in the work environment is usually moderate,
.
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MEMORANDUM
DATE:
March 10,2004
ITEM: 2E
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrato~
SUBJECT: Human Rights Resolution and Work Plan
BACKGROUND
At the March 8, 2004 City Council meeting, the City Council reviewed a number of options for
responding to Human Rights concerns that have been brought to our attention, Primarily there
has been focus on some incidents that have occurred at lrondale and Mounds View High
Schools, Council provided input on a draft Proclamation that is proposed for adoption by all of
the communities within the Mounds View School District boundaries, That input was forwarded
to School District Superintendent Jan Wittuhn, The Council also expressed a desire for an Arden
Hills Resolution, Councilmember Larson agreed to draft a resolution for consideration, Lastly,
the City Council wanted see a complete list of possible options and discuss them further at the
March 15 Work Session,
DISCUSSION
The draft resolution and work plan are attached for your review, Your input on both is desired
during the work session discussion, The work plan will be a working document, updated as
needed, The list of actions included in the resolutions will be amended per direction provided at
the work session,
REQUESTED ACTION
1, Discuss the proposed resolution and indicate any desired changes, A final draft will
be placed on the agenda for approval at the March 29 City Council meeting,
2, Discuss the draft work plan, Indicate items that you would like to proceed with,
items you do not wish to pursue, items that require further information or discussion,
or any other related actions,
Attachments:
A, Draft Resolution
B. Draft Human Rights Work Plan
HEarth1Admin\City Adminislrator\Human Rights\3-J 5-04 Council Work Session doc
Draft Resolution
.
Whereas, the City of Arden Hills has always been a been a desirable place to live and
work, welcoming residents, non-residents, businesses, employees, institutions, and
visitors irrespective of race, color, creed, or other differences; and
Whereas, as our Country, State, County, and City have grown more diverse, that
diversity has enriched our lives; and
Whereas, despite this growing diversity, recent incidents in our community and in the
Mounds View School District remind us that racism, discrimination, and prejudice
persists; and
Whereas, although the responsible individuals have not always been residents of our
community, these incidents may leave the false impression that the City of Arden Hills,
and its citizens, are intolerant of diversity in general, and minorities of color in particular;
and
Whereas, residents of our community have asked the City Council to respond to these
incidents;
Therefore be it resolved, that the City Council takes the following actions, with the .
intention of sending a clear message to all citizens, residents and non-residents alike,
that the City of Arden Hills respects human dignity and the rights of all and does not
condone or tolerate racism, discrimination, or prejudice:
The City Council will join with its neighboring cities in formally adopting a joint
resolution addressing this issue.
Utility billings to residents and businesses will include a signed letter from the
Council addressing this issue.
The Council will add, to the City's list of core values, a new value asserting respect
for human dignity and rights.
The Council will ask local churches to also address issues of racism and diversity.
The City website will reference this resolution and related material, as well as links to
the Minnesota Human Rights Department and other relevant organizations.
The City newsletter will publicize these and other City actions, and related
information (brochures and posters) will be visible at City Hall.
The Council will sign a proclamation each Martin Luther King Day and/or Human .
Rights Day.
.
The City will seek to sponsor, with neighboring cities and other organizations, a
speaker of recognized stature in conjunction with Martin Luther King Day or Human
Rights Day.
The City will review its employment policies and procedures to ensure that they
encourage diversity, and will plan diversity training for City Council and staff.
The City will invite groups promoting or representing diversity to participate in its
annual Day in the Park celebration.
Be it further resolved, that the City Council will work cooperatively with the Mounds View
School District regarding the following:
Encourage the School District to consider joining one of the numerous, multi-district,
integration organizations that include most, if not all, of the other school districts in
the north metro area.
Encourage the School District to consider using Youth Frontiers, a Minnesota non-
profit, or another organization of its choosing, to address racism and diversity in
annual assemblies or retreats at Mounds View and Irondale High Schools.
Encourage the School District to establish it's own, or participate in an existing,
Annual Human Rights Art Contest and Human Rights Essay Contest.
Encourage the School District to address racism and diversity on its website and
note related meetings, press articles, news releases that cover related events.
Encourage the School District to ensure that its employees have diversity training.
Encourage the School District to participate in programs sponsored by the
Minnesota Minority Education Partnership.
Encourage the School District to review the adequacy of its curriculum with regard to
racism and diversity.
.
i
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\\Earlh\Adm;n\Cily Administrafor\Human Rights\draft resolution.doc
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~HILLS
MEMORANDUM
DATE:
Agenda Item 2.F.
March 11, 2004
TO:
Mayor and Council
Michelle Wolfe, City Administrator
Aaron Parrish, Assistant City Administrator @
FROM:
SUBJECT:
Administrative Issues
i. Council Meeting Agendas
ii. Work Session Minutes
ENCLOSURES:
Sample Agenda
BACKGROUND
Council Meeting Agendas
To better manage the agenda, staff would request that individual departments not be listed on the
regular City Council meeting agendas and that an "Unfinished and New Business" section be
added. This will allow for better agenda management and agenda item placement. Items that are
anticipated to have higher levels of public interest and/or outside parties attending could be
placed on the agenda first to maximize their time. An example of how the March 8, 2004 could
have been structured under this fonnat is attached for your review.
Work Session Minutes
In the past, the Deputy Clerk has taken minutes for Council Work Sessions. With the
restructuring of positions, staff wanted to take the opportunity to evaluate Work Session minutes.
In particular, given the fact that I tend to have a fair number of Work Session agenda items,
taking minutes at the meeting and compiling them after the meeting presents a challenge. In
addition, the Council on various occasions has had discussions on the level of detail preferred for
Work Session minutes. Internally generated minutes are generally not as detailed as those
provided by a recording secretary. If the Council would like to have a recording secretary take
minutes for the Work Session, it would cost approximately $300 per Work Session, or $3,600
annually. This assumes a 4.5 hour meeting.
REQUESTED ACTION
1. Provide direction on the Council agenda fonnat
2. Provide direction on work session minutes
. \\Earth\Admin\Deputy Clerk\Memo's 2004\03.}o.04 Memo to Council RE Work Session Minutes.doc