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Home My WebLink AboutCCP 03-29-2004 ~ ~HILLS Arden Hills City Council REGULAR MEETING Monday March 29, 2004 Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.us City Vision A strong community that values OUf unique environment, OUT fiscal soundness, and our tradition as a desirable cit in which to live, work, and lay. Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APROV AL OF MINUTES A. March 8, 2004 City Council Meeting B. March ]5,2004 City Council Work Session 3. CONSENT CALENDAR A. Claims and Payroll B. Resolution 04-28, Supporting the Enactment of a Street Utility Pee C. Resolution 04-32, A Resolution Rescinding Special Use Permit 93-24 D. Resolution 04-33 Approving a Charitable Gambling Premises Permit for the Light Brigade at McGuire's E. Approve Payment NO.2 for Booster Station Rehabilitation Project in the amount of$II,447.50 F. Approve Payment No.2 for Lift Station #7 Rehabilitation / Karth Lake Pumping Project in the amount of$102,850.80 Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Arden Hills City Council Agenda March 29, 2004 Page 2 4. PUBLIC INQUIRIESIINFORMATIONAL Public InquirieslInformational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individnals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 5. PUBLIC HEARINGS A. 6. NEW BUSINESS A. Planning Case 04-03: Paul Spencer; 1863 Lake Lane; Variance. B. Planning Case 04-06: MSP Commercial; 3130 Cleveland Avenue; Master and Final Planned Unit Development (PUD). C. Planning Case 04-02: Bethel College; 3900 Bethel Drive; Special Use Permit (SUP) Master Plan Amendment; new sophomore dorm. D. Resolution 04-29, Approving a Sign Location on North Snelling E. Approve Position Description, Salary, and Authorize Recruitment for the Civil Engineer Position. F. Employee Recognition Policy Approval G. Resolution 04-30, Supporting the Continuation of the Metropolitan Radio Board H. Resolution 04-34, Supporting the Minnesota Army National Guard 7. UNFINISHED BUSINESS A. Resolution 04-31, Supporting Human Rights. B. Joint City Human Rights Resolution CITY COUNCIL REPORTS A. Councilmember Holden B. Council member Grant C. Counci1member Rem D. Councilmember Larson E. Mayor Aplikowski ADJOURN Peter Hellegers Peter Hellegers Peter Hellegers Tom Moore Aaron Parrish Aaron Parrish Michelle Wolfe Councilmember Lois Rem Michelle Wolfe Michelle Wolfe Reminder: Please hring your calendars for upcoming meeting scheduling f . . . ~ "^~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 8, 2004, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called (0 order the regular City Council meeting at 7:05 p.m. Prescnt: Mayor Beverly Aplikowski, Councilmembers Brenda Holdcn, David Grant, Grcgg Larson and Lois Rem. Absent: None. Also prescnt were City Administrator, Michelle Wolfe; Assistant City Administrator, Aaron Parrish; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; City Engincer, Nick Landwer; and Recording Secretary, Kathleen Altman, 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Larson movcd and Councilmember Holdcn seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0), 2. APPROVAL OF MlNUTES A. Febmary 17,2004 Work Session B. Febmary 23, 2004 City Council Meeting Councilmember Holden requested the following changes: None Councilmcmber Grant requested the following changcs: February 23, 2004 City Council Minutes, page 3, second to the last paragraph, last sentence should read: "He noted the school should have some involvement as well". Councilmember Rem requested the following changes: February 17, 2004 City Council Worksession, page 6, last paragraph, change 6:30 a,m, to 6:30 p.m. 1 lEarth\Admin ICouncil\MinuleslRegu larl2 004103-08 -04. doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 8, 2004 . 2 . Councilmember Larson requested the following changes: February 23, 2004 City Council Minutes, page 13, under his comments in the City Council Reports should rcad: "Councilmember Larson - Stated the Lake Johanna Fire Department Relief Association was meeting next week". Mayor Aplikowski requested thc following changes: None. Ms. Wolfe requested the following changes: February ]7, 2004 City Council Worksession, page 3, first full paragraph, third sentence should read: "Beyond that, both the City of New Brighton and the sheriffs office have a field training program that orients that offiecr to the Department's approach to policing". MOTION: Couneilmember Larson moved and Councilmember Grant seconded a motion to approve the February 17, 2004 Work Session and February 23, 2004 City Council Meeting Minutes as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR A B. Claims and Pa)'Yoll Ingredicnts - On Sale Wine License . MOTION: Couneilmember Holden moved and Councilmember Larson seconded a motion to approve the Consent Calendar and to authorize execution of all neccssary documents containcd thcrcin. The motion carried unanimously (5-0). 4. PUBLIC INOUlRIES/INFORMATlONAL None. 5. PUBLIC HEARINGS A. MSCA MS4 PERMIT PUBLIC HEARING Mr. Landwer stated as of March ]0,2004, the Minncsota Pollution Control Agency required all cities within the seven county metro region to apply for a Gencral Storm Water Permit as part of Federa] National Pollutant Discharge Elimination Systcm requirements. In order to comply with the new fcdera] regulations, municipalities were required to develop a Storm Water Pollution Prevention Plan, which focuses on ways the municipality will reduce the amount of sediment and pollution entering the surrounding water bodics. Mr. Landwer revicwed the six minimum control measures. . Mayor Aplikowski opened the public hearing at 7:21 p.m. I . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 8, 2004 3 There were no comments made. Mayor Aplikowski closed the public hearing at 7:22 p.m. Ms. Wolfe noted all they were doing was holding a public hearing tonight and there was no action required by Council at this time. Mr. Landwer noted this was a required annual public hearing. 6. COMMUNITY DEVELOPMENT A. Ordinance 349: Creating an Economic Development Commission Mr. Parrish stated this Ordinance would create an Economic Development Commission. He noted Council has discussed this in the past. Mayor Aplikowski asked if there was any intcrcst of the Council in increasing the members from seven to nine. . It was the Council's conscnsus to leave the membership to seven members. MOTION: Couneilmember Grant moved and Councilmember Larson seconded a motion to approve Ordinance 349: Creating an Economic Development Commission. The motion canied unanimously (5-0). 7. OPERATIONS & MAINTENANCE A. Receive Feasibility Report and Order Preparation of Plans for County Road E Pedestrian Improvements Mr. Landwer stated staff was recommending a possible series of neighborhood meetings in order to receive input and finalize the scope of the proposal. COllncilmember Larson asked if the other options prcsented in the feasibility study would be held until they had the neighborhood meetings. Mr. Landwer replied that was correct. . MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to accept the March, 2004 feasibility study report for County Road E Pedestrian Improvements, select bridge option B as the preferred course of action, and to authorize staff to hold two neighborhood meetings to solicit neighborhood input. Councilmember Rem askcd various questions regarding the boulevard, the bridge, and the sidcwalk on the bridge. Mr. Moore replied that was going to be one of the purposes of the ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 8, 2004 , 4 . neighborhood meetings and once the rcsults of the neighborhood meeting were determined; this would then bc presented to Council. Councilmember Larson stated the properties along County Road E were very short and he believed the people along there were going to be very sensitive to an 8-foot sidewalk. He requested they be as creative as they eould to minimize the impact to those residents. The motion carried unanimously (5-0). B. Authorize Specifications for Street Sign Replacement Mr. Landwer stated the 2004 CIP had included $50,000 for the replacement of every street eomcr sign in the City of Ardcn Hills. He indicated that with input from the Council, staff and the City Engineer, specifications were developed. He noted the total estimated cost for this project was $70,000 which includes design, installation and construction administration costs. The City Engineer requests that the Council approve the specifications for replacement of all City street signs and order advertisement for bids for this project. Councilmember Holden asked how the cost of this project increased from $50,000 to $70,000. Mr. Laudwer replied that the $70,000 is the total for construction and administration costs and . includes installation and removal of the existing signs. Council member Holden asked when the gaugc of the poles got increased. Mr. Landwer noted they based this on 14 gauge poles and he did not know Council had wanted to reduce the gauge, but this was possible with an increase cost of approximately $4-5 per pole. Mayor Aplikowski asked if City staff could dismantle the existing signs. Mr. Landwer replied that was a possibility, but they did not want to pull them out too soon and leave streets unmarked. Mr. Moore noted that if Council wanted this done in-house, everything would have to be stoppcd with no special projects being done, to put all available maintenance staff on the removal of signs. Councilmember Grant askcd if the bulk of the cost was for thc installation and removal of the signs and the signs themselves, with thc poles being the least cost. Mr. Landwer replied that was correct. Councilmember Larson stated he would like to see the City logo on every sign in the City, including County Roads. Councilmember Holden stated she wanted a rcduced gauge on the sign poles. Mayor Aplikowski asked Mr. Moore how many sign poles had been replaced in recent years. Mr. Moore replied no poles had been replaced since he has been with the City. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 8, 2004 5 Councilm.ember Grant stated for a reduced gauge for the poles, this would increase the cost by approximately $1,800 and he would support 12 gauge poles. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to authorize specifications for street sign replacement and to reduce 14 gauge poles to 12 gauge poles. The motion carried unanimously (5-0). 8. FINANCE None. 9. ADMINISTRATION A. 2005 Law Enforcement Services Ms. Wolfe stated Ardcn Hills has been presented a proposal from the City of New Brighton for law enforcement services. Since the initial proposal was preseuted by the City of New Brighton in Novcmber, the City Council had received a great deal of information regarding both proposals. Most recently, at the February 23 City Council meeting, the public provided input regarding police services. The City Council outlined a timetable that included putting this topic on the agenda for the March 9 City Council meeting for final action. Councilmember Larson expressed appreciation to both the Sheriffs Office and the New Brighton Police Department. He stated he was going to vote for keeping the Ramsey County Sheriff for the following reasons. This came up because the New Brighton Police Department had approached the City; the City has been satisfied with the police service they currently had. The City had a fairly low crime rate and the Sheriffs Department had done a good job in keeping that crime rate down. The New Brighton proposal was more expensive by approximately $50,000 annually. A police department would finally be located within tile City, and he could not understand why they would change now when they had a police presence in the City. He stated if they changed this now, he believed this could impact the City's cooperation with the Ramsey County. Hc stated he did not believe most of the community wanted to switch at this time. The Sheriffs Department had more diversity than the City of New Brighton. Lastly, the Sheriffs Department had established good working relationships with other organizations within the community, sueh as the Fire Department. Councilmember Rem stated she was going to support the New Brighton Police Department. She statcd she lived near the High School and she believed most of the residents in that area felt it was more difficult to have assistance by the Sheriffs Dcpartment in that arca during school events. She noted the New Brighton Police Department, while located in another city was still a "stones throwaway" and she believed that department would do a good job in policing the City. She expressed concern that the Sheriffs Department was extended too thinly throughout the County. She stated the difference in cost should not determine which Department they should go with. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 8, 2004 6 . Councilmember Grant stated both departments had good policing units. He stated while there were some people who wanted this changed, he belicved there werc more people who did not want this changed. He stated he believed in the theory "if it is not broke, it does not need fixing". He believed it was a positive change that the Sheriffs Department would now be located within the City and he believed the response time would go down. He stated the New Brighton proposal was also more expensive and he did not belicve they should bc spending more tax dollars at this time when the service they were currently receiving was adequate. He noted New Brighton had approached them and they had not approached New Brighton. He stated he would vote for the Ramsey County Sheriffs Department. Councilmember Holden stated the business community liked the Sheriffs Department and she was surprised they had only received approximately 50 comments from the public. She expressed concern about the identity issues if they went with the City of New Brighton Police Department. She stated the City was at fault in some instances with respect to issues with the Sheriffs Department because there was a monthly contract Sheriffs meeting that the City had not been attcnding until Ms. Wolfe started, but now with Ms. Wolfe attending these meetings, she believed the door of communication with the Sheriffs Department would be more open. She stated she would be voting for the Sheriffs Departmcnt. Mayor Aplikowski indicated she had previously statcd she would not vote on this issue, unless . it was necessary. She noted the Ramsey County Sheriffs Department had 3 votes, so she would not be voting. She thanked both Departments for their time. She stated this was a difficult choice because both Departments were equal in so many areas. MOTION: Councilmembcr Grant moved and Councilmember Larson seconded a motion to authorize staff to notify the Ramsey County Sheriffs Department of the City's decision to continue recciving policing service through calendar year 2005. In addition, to thank the City of New Brighton for the time and effort spent preparing the proposal and subsequent information for the City of Arden Hills. The motion carried (3-1-1) (Councilmembers Grant, Larson, and Holden Aye. Councilmember Rem - Nay. Mayor Aplikowski - Abstain). B. Human Rights Discussion Ms. Wolfe stated somc incidents at Mounds View High School have spurred discussion regarding possible response(s) by the City of Arden Hills to address potential human rights issues in the cormnunity, including possibly re-activating its Human Rights Commission. The City Council has been very vocal in stating a desire to partner with the school district and the neighboring communities to address potential problems. Councilmember Holden asked how some of the efforts would be completed if there were no . commission or task force in place. Mr. Wolfe replied that some ofthc options could be handled at the staff level, but some of them would potentially need a commission or task force. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 8, 2004 7 Councilmember Larson stated there was a list of possible Council actions regarding racism and human rights that he had asked be placed in the Council packet for the Council's consideration. He stated he did not believe they specifically need a Human Rights Commission to deal with this issue. He noted the School District has not done a lot to address this issue, but the students had done some things about the issuc. He handed out materials related to integration districts and other materials addressing this type of issue to the CounciL He stated it was important to inform people that the City was not going to tolerate racism. Hc stated he was supportive in passing the Proclamation, but he did not agree with the third whereas clause in the Proclamation. He stated he did not believe the School District had taken positive or quick steps to address this issue. Councilmember Holden asked what percentage of Arden Hills students attend the Mounds View School District. Councilmember Grant replied approximately 17 percent of the overall studcnt population. Councilmember Holden stated she understood that there were also issues in the neighborhoods and she believcd they needed to be more proactive than putting up posters at City Hall or making literature available to residents. Mayor Aplikowski stated shc gcnerally agreed with Councilmember Larson's suggestions. Jeff Rothes, a Director of the League of Minllesota Human Rights Commission, stated when he was first appointed to the Isanti County Human Rights Commission he did not believe Isanti County had an issuc with human rights. However, he quickly realized that they did. He noted the Human Rights Commission dealt witb issues other than racism, such as women's rights, handicapped issues, etc. He stated they were seeing more hate crimes these days and these hate crimes needed action. He noted the way to fight hate crimes was through education. He indicated the Leaguc of Minnesota Human Rights Commission was putting together a presentation that the justice system could refer people to who were convicted of hate crimes. He stated they were in the process of putting together a two-day event at the Shoreview Community Center. The event is sponsored by the YWCA and is for training of facilitators in human rights. He noted all interested people could attcnd this session and there was no age limit. He indicated posters and literature were fine, but they did not solve the problem. He stated the COmrl1ission would like to work with everyone who was having a problem with human rights. He noted there was a lot of prejudice and misundcrstanding in the communities. He stated the Council was welcome at any oftheir meetings and they also welcomed anyone's participation. Councilmember Grant agreed that the School District had not done as much as they could. He expressed concern that this Resolution made it seem as if everything occurred at Mounds View High School, and he noted the events occurred throughout the Mounds View School District and not just the High SchooL He requested the Resolution be revised to include the School District as a whole. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 8, 2004 8 . Mayor Aplikowski indicated that perhaps a separate City of Arden Hills Resolution could prepare to state the City's position on this issue, She asked Councilmember Larson if he would be willing to prepare a draft resolution for Council review and consideration. Councilmember Larson agrced a lot of his proposals were passive, but he believed it would let the community know the City was sensitive to these types of actions, He noted the City alone could not resolve this problem. He indicated the community was looking for some type of a responselTom the City. He stated his suggestions were not intended to solve the problem, but it would let the community know where the City stood, He indicated the City was a leader in the community and it was time to take a leadership role, Mayor Aplikowski stated she did not want to establish a Human Rights Commission and she did not want to join the Shorcview Human Rights Commission at this timc. She stated she would rather see a task force be established and work with the Sheriffs Department to determine what was going on in each neighborhood, and once it was detennined whether or not there was an issue, then come back to the Council with suggestions. She also suggested establishing some type of Youth Council. Shc noted it was up to the youth to make a change. Coo.ncilmember Grant stated hc did not believe the City taking a passive role was necessarily a bad thing. He believed everyone shared in this issue. He stated he was not in favor of a Human Rights Commission or joining the Shoreview Human Right Commission. He stated he would . not object to the establishroent ofa Youth CounciL Mayor Aplikowski noted the Mounds View High School Student Council was very active in issues such as this and shc hoped they could use some of that leadership if a Youth Council was cstablished. She noted the City could use the City's newsletter to address this issue also. She asked Council what they wanted to do. Councilmember Rem stated she would like to contact the State Human Rights Commission for suggestions and infonnation. Mayor Aplikowski asked if they wantcd to establish a task force. Councilmember Larson replied he did not want to establish a task force because it would cause too much of a delay and he belicved they needed to take some action now, even it if was passive action. He stated a task force could be established at sometime in the future. Councihnember Holden stated she was glad they were going to come up with some solution to this at this meeting and asked what on Councilmember Larson's list was not being done at this time. Ms. Wolfe summarized what the City had done, or was in the process of doing. She stated the items on Councilmember Larson's list were not difficult for the staff to do and they could accomplish these items fairly quickly, while keeping the communications open to other ideas and suggestions. . Councilmember Grant stated he was not sure adding a diversity element to the City core values was appropriate and requested this be added to the next Council worksession for discussion, . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 8, 2004 9 Councilmember Larson asked if staff could draft a Resolution listing all of the actions to be taken for the Council's review at the March IS worksession. Ms. Wolfe replied she would put something together for the next Council work session. CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Holden - None. Councilmember Grant - Stated the Assessment Policy Task Force had their first meeting on March 4 and the work of that task force would focus on how assessments should be apportioned and how asscssments should be funded. Councilmember Rem - Stated that on Wednesday night the North Hcights neighborhood work group would be meeting again at 6:00 p.m. at City Hall and she believed this would be the last meeting before the Planning Commission meeting in ApriL Councilmember Larson - Stated tomorrow evening at the State Legislature there was a first hearing on a Bill that would put the Fire Chiefs under the Public Employee's Retirement Act (PERA). Mayor Aplikowski - Stated she had the opportunity last week to finally see the 50th Anniversary first draft video. She noted they were working on condensing it down. Mayor Aplikowski adjourned the regular City Council meeting at 9:13 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, March 29, 2004 at 7:00 p.m. in the Arden Hills Council Chambers. . . . ~ ~~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA COUNCIL WORK SESSION MONDAY, MARCH 15,2004,4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 1. Call To Order Mayor Aplikowski called the meeting to order at 4:45 p.m. Present: Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Staff present: Administrator, Michelle Wolfe; Operations & Maintenance Director, Thomas J. Moore; Planner, Peter Hellegers; and Finance Director, Murtuza Siddiqui. 2.A. Arden Hills Armv Traininl! Site Update LTC (P) Richard Weaver and MAJ Scott St. Sauver of the AHATS group made the presentation to the Council. LTC Weaver provided an overview of the AHATS vision and tbeir short term goals. LTC Weaver indicated that the current site is thc premier inactive duty site and at a given time the location is a training site for up to six thousand personnel. MAJ St. Sauver provided the Council with an overview of their operations. He indicated that currently there is no usage of live fire. He also mentioned that the AHATS site is used by MNDOT, DNR, and Law Enforcement agencies for various training purposes. LTC Weaver talked about the fencing on the western boundary. A qucstion was asked about the type of fencing and the response was that they will check on the rcgulatory requirements. They will also look at options to buffcr the noise. MAJ St. Sauver mentioned that they want to be proactive rather than reactivc to the conccrns of the Council. MAJ St. Sauver indicated that they need to know the City's desire for fencing so that they can take it under consideration. It was also mentioned that Arden Hills will see more military traffic coming through Hamline Avenue in the near future. Mr. Marty Skoglund gave an overview of the environmental program. LTC Weaver indicated that they plan on being at the current site for a "long time" and mentioned that it is a crucial site for "training readiness". MAJ St. Sauver said that most of the buildings on the site will be demolished over the next ten years. MAl St. Sauver and LTC Weaver both expressed a strong intercst in the joint recreational facility. \ \Earth \Admin\Council\Minutes\ W orksession \2004\03-l5-04.doc ARDEN HILLS CITY COUNCIL WORKSESSION MARCH IS, 2004 2 2.B. TCAAP Phase III Planninl! . Ms. Wolfe mentioned that the goal is to proceed with the Phase TIT planning. She mentioned that in order to proceed, it is necessary to amend the scope of the services and the corresponding budget would have to be amended by $26,535. Mr. Larson indicated that the Council needs to bc more involved in the planning process in the front end and also added that DSU necds to check with the Council morc frequently. Mr. Grant concurred and added that the Council needs to check into the process all along the way. There was also a general consensus that John Shardlow needs to come in for an update and briefing on Phase III and that the Council nceds to understand his thoughts and vision. 2.C. Emolovee Recol!nition Policy Ms. Wolfe presented the Revised Employee Recognition Policy. Mr. Larson suggestcd that with regards to Years of Service, the recognition start after five years of service. Thcre was a general consensus to make that change and also that the first sentence of the policy be modified to state "The City Council of Arden Hills encourages and supports recognizing employees." Ms. Holden said that an idea or suggestion brought forward by an employee becomes the . property of the City. She also suggested that the policy should be reviewed every two years, and that any gift certificates be service free. There was a general consensus that under the retirement section, the first sentence be deleted and reads "The retiring employee shall be presented with a Mayoral Proclamation, a plaque recognizing their years of service, and a gift certificate in an amount to be determined by the City CounciL" 2.D. Civil Enl!ineer Position Ms. Wolfe mentioned that the position has been prcviously discussed. She stated that staff recommends that the position report directly to the Administrator. The Admiuistrator will have an opportunity to assess the workflow of the position. In addition, Ms. Wolfe stated that this will not be a department head position. Ms. Wolfe asked the Council's pcrmission to move forward with the position description and recruitment. Thc Council was comfortable proceeding. 2.E. Human Ril!hts Discussion A number of changes were suggested to the draft documcnt. There was a consensus to delete "Martin Luther King Day" from the proclamation and other areas of the document. It was also decided that the Council would send a letter to residents announcing the resolution and the position the Council is taking regarding Human Rights. It was suggested that an insert be . . . . ARDEN HILLS CITY COUNCIL WORKSESSION MARCH 15,2004 3 included in the City Newsletter rather than the utility billings in order to expedite the transmission of information to the residents. 2.F. Administrative Issues Ms. Wolfe suggested that in order to better manage the Council agenda, individual departments not be listed and instead include an "Uufinished and New Business" section. She also mentioned that items that are anticipated to have higher levels of public interest or outsidc parties attending be placed on the agenda first to maximize their time. There was a general consensus to have two separate categories. One category for "Unfinished Business" and another category for "New Business". Ms. Wolfe also discussed obtaining services of Time Savers to record minutes at the Work Sessions. Council suggested that staff continue to take minutes and therc will be an assessment done in two months. 3.F. Council Reports Council Member Holden: No report Councilmember Larson: It was reported that the Legislative Commission recommends approval to include Lake Johanna's full-time employees into the PERA plan. Councilmember Rem: It was reported that the Northwest Youth Services will havc a retreat this week. The NRC meeting is on March 31,2004. Councilmember Grant: It was requested that the city events calendar should have the Assessment Policy Task Force meeting included. He also expressed concern about the electrical post being located very close to the curb on County Road E2 and asked ifit could be moved. Hc also expressed concern about the bus trips to lrondale School with regards to the wear and tcar on the streets. Mr. Grant also state he would like the Sheriffs to be more visible and encouraged them to drive in areas they don't normally go. Mayor Aplikowski: Asked that a section from the COlillcil be included m the employee newsletter and that the Council be included in the staff events. The meeting adjourned at 9:45 p.m. Respectfully submitted, Murtuza Siddiqui - Finance Director Beverly Aplikowski, MAYOR Michelle Wolfe, ADMINISTRATOR . ~ ~HILLS Request of City Council Action Agenda Item #: Conncil Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 3.A. March 29. 2004 Murtu,a SiddiQui ""'5 Finance Council Action Request: Review and approve consent agenda items 3.A. - Claims and Payroll Staff Recommendation: Approve consent agenda items 3.A. - Claims and Payroll Advisory Commission Action: D Planning D PTRC Date Date . Supporting Docnments: D Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: [g] Other: Financial Implications: Payroll #6 - Total payroll cost $57,492.49 Claims - Total $313,705.03 Administrator/Staff Comments: . Action: DReviewed Action: DRcviewed DApproved DApproved DDenied DDenied N -- '" 0 ..~ a: . - ~ n. . -"- ;g 01 ~ PI c c w .... <( C Ul " o W :J: o '" ...J ...J :;: Z W c a: <( lL o >- .... e:; 1:; 0 0 ~ N .:~ '" 0 0 ~ N :~ W 0 0 '"' '"' ~ ~ :': ~ :~ N :~- ij N N ~ N :-.t;.; ~ ~ 0 N N .:-~ ~ " '"' ~ "..;;; N ~ :~ N ~ ~ :.'Ill ..; - N .:::~ u., ., 0 ~ <> w <> ~ r~ f:ii w :.s '" '6 :3 8 ~ ':iJ ~ <{ <{ :.'ll: f- f- U U .:"" ~ 0: 00 0: i4 [2 i~~ . . , . ;;, .. :z .Ol i .... 0: u F .....~ la' g@ ~:'6 :~ ... iii '" C ~ ~..~ o f- ~ i2 ~ . " ~ N :E ~ '" 0 ~ 0 0 .>~, 0 ~ 0 0 '.'''lJ " E 0 0 :.:.... 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All. :b: :.:;=r. 0 '" :::~: jj '^ N 0 0 :'" 0 0 :.:,:r:: :g ,.c ~ '" ..... ~ ~ 0 0 "-06: .~ N 0 0 :~ ',"{Il '"' '" ;;( N "I":'-' N ~ N -:0 ~ )~: ..}:I; ,'" '" ..l::<l ..J :! .." .:~. ..:< 0 ::~ :I: :z ~ '", Z :.liOI . ,~. .:~ ~ . 0 , w S " ":," CI " '" " :.;.;if ~ . :,;ol- 0:: ;Ai ~ i ~ ..! ::0: <( ...~ 5 E IE .,~ LL " c> :< ::Z 0 ~ >- a :d ~ ~ g i" :~ ~ l- N N N i3 :~ ~ ~ ~ 0 :e . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 03/29/04 COUNCIL MEETING PAGElOF3 . CLAIMS PAID SINCE LAST COUNCIL MEETING (03/08/04) :';:CK.:j;"" ;:Cg,:DATE: ::::VENOOR;,;:>' ....... ':::..(M6tJNi~::: :::i:.()~:::;:' 24746 03/04/04 MN Recreation & Park Assn. 425.00 Membershin Dues 2004 24747 03/05104 Central Pension Fund 1,228.80 IUDE Pension~Febmarv 24748 03/05/04 leMA Retirement Trust~ 457 1290.86 Second FebrnllTV PaVToll 24749 03/05/04 XcelEnenrv 2994.25 ElectricfGasServ:ice 24750 03,'05/04 MacQueen Equipment, ine 300.00 2004 Sweener ScbooJ/2004 Vactor Clinic-O&M 24751 03/05/04 MNStateTreasill"er 3,604.10 4th Otr 2003 Bldll: Surcharges 24752 03/05/04 Lakes COUllt!>' Service Cooperative 7,912.50 Anrillnsurance 24753 03/05/04 Fortis Benefits 616.52 Short Term/Lonl!: Term Disability 24754 03/10/04 Affinitv PillS Federal Credit Union 2988.&7 First March Pavroll 24755 03/10/04 ICMA Retirement Trust - 457 1,290,&6 FilltMarchPa 011 24756 03/08/04 I.U_O.E. Loca149 Benefit Fund 14,400.00 Umon Insmance Mar-May 2004 24757 03/15/04 rERA 20.00 RcportFcc 24758 03/15/04 MN Dent ofHea1th 3243.00 CommWlitv Water Counect Fee 24759 03/17/04 Acclaim Benefits 360.31 MedicaI/Daycare Reimbursement 2/27 24760 03/17/04 Lakes COllntrv Service Coonerative ]4,414.00 Jan & Feb Insmanee 24761 03/17/04 Sensible Land Use Coalition 80.00 Fiseal Semmar-MW & MS 24762 03/17/04 XeelEnerllv 8,888.34 ElectricJGasSer.'ice 24763 03/19J04 POSlmaster-St. Paul 2,000.00 Postapc PCnnlt #1962 24764 03f19/04 DavidWalbridlle 200.00 Macic Show for Soring Break 24765 03/19/04 Prior Lake Water Ski Assoc 1,000.00 Oeoos[t.2004 CAH 24766 03/19/04 Haorrv Faces Entertainment 69.00 Deposit Easter EgR Hunt 24767 03/19/04 Coroomte Exnress 930.73 Offii:eSuDnlies 24768- 03/23/04 Key Productivity Center 179.00 Asserliveness Skills Workshon-PH 24769 03/23/04 ICMA Retirement Trust - 457 1.290.86 Second March Pavroll 24770 03123/04 Affinitv Plus Federal Credit Umon 2,988.87 Second March Pavroll 24771 03123/04 Berbee 2571.85 Computer Network Eauipment 24772 03124/04 Health Partners 897.25 Dental Insurance 24773 03124104 MN Mutual Life 296.60 Life Insurance 24774 03124/04 Sam's Club 91_67 CCMtlZs-WaterIPOl)/lce' Subtotal. Paid Claims 76573.24 . Paid Claims From Above- 76,573.24 Add Unpaid Claims, Page 3- 237131.79 Total Accounts Payable Claims for Council Approval. 03129Jl)4- 313705,03 Note Checks for unpaid claims totaling $97,357.24 were mailed March 9, 2004 after approval althe March 8, 2004 Coun~il Meeting lbey were check numbers 24717"2.4745 *Exp. Related 10 TCAAP Project. . ""'Y'_""""'_' . CITY m' ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 03/29/04 COUNCII~ MEETING PAGE 2 Of" 3 UNPAID CLAIMS REGISTER: . :;':tliJ(: : ::cJtnil:n: ":::\o'l::N'lX:itt:: ....:::':::':'::,:::::::::,:::::::;:::;::::::':"::T>AMQtJ~~T:(:Oi'd:m1S>:: . 24775 03/30/04 Acclaim Benefits 7]2.40 FSA Admin/Annual Fee 24776 03/30/04 AccuratePress,lnc ] 819.56 Feb NewsleTlerlNbhd Mt~ InsertlBusiness Cards 24777 03/30/04 American Public Works AssDciation 600.00 MicroPaver Unl7rade 24778 03/30/04 Anton, Carla 51.00 Refund-lce Skatlnll' Clin:ic 24779 03/30104 Annie Brniness Forms [nc 1330.91 Utilitv Statements & Envelones 24780 03/30/04 Arama:rk Uniform Service 123.93 RUl.!Clearunl.>:-CH 24781 03/30/04 ASSDC for Non Smokers 246.00 2004 N Suburban Tobacco Comnliancc Pro"eet 24782 03/30/04 Beisswen..er's How To Store 295.44 Tanker #16 PumnIBird Feeder & Seed 24783 03/30/04 BFI ofMumesota, Inc 318.59 Waste Removal-Mar 24784 03/30/04 Biff'S,Inc 45.60 Portable Toilets 24785 03/30/04 CatcoPartsService 5.64 ElectTicalWire 24786 03/30/04 ChamnJain Plannin" Press 115.00 Plannin'" COImnission JOllIllal 24787 03/30/04 Co~orateExnress 141.86 Onzanizer-RecDcllt 24788 03/30/04 DahlOTen Shardlow and Uba1J 5633.23 . TeAAP ProfSvcs 211-2/28/04 24789 03/30/04 Davies Water Enui~ment Co. 168.46 Safetv JaeketsJGalv Rods 24790 03/30/04 Do-4-You 60.71 Name Badrres 24791 03/30/04 DS Productions 1127.03 DVS 150 Reoair-CC Chambers 24792 03/30/04 E-Z Recvdino_ 1m: 5,248.00 Curbside R<"<'Vclina 24793 03/30/04 ElectroWatchman,lnc 599.81 Al.ann Svcs O&MiService Call 1230 Red Fox Rd 24794 03/30/04 Fire Marshals Assoc ofMN 35.00 Membershin-DS 24795 03/30/04 Fireside Hcarth & Home 139,00 Refund-Mechanical Permits M04-21 & M04-22 24796 03/30/04 Fisher,Erik 440.00 Refund-Snonsorshin Fee 24797 03/30/04 Force America IDe 6957 WaterSunnlies 24798 03/30/04 Frattallone's Haroware 188.17 Shoo SUDolies 24799 03/30/04 Gammell, Kennelh 1249.50 Cable Tech Sendces 1/26-3/08/04 24800 03/30/04 Glenwood In"lcwood 50.09 S...nn" Water-Cl-JJO&M 24801 03/30104 Gonher State One-Call 90.85 JanfFeb Senrice 24802 03/30/04 Grain"er,Inc 280.95 ShOT> Sunnlies 24803 03/30104 H&LMesabi Inc 198.62 Surface Harden FSE Blade 24804 03/30/04 Huoen, Chri,~tensen & McIlwain 3,52250 PernJ Park 2J01-2J29/04 24805 03/30/04 HillS~eaJ.:ers 20.00 Toastmasters Anr-Sent-PH 24806 03/30/04 Hvw-o Meterino Tecbnolon-v 4,072.82 Water Meters 24R07 03/30104 I.U.O.E. Local 49 240.00 Union Dues-March 24808 03/30/04 Kalh Auto Parts 7.40 6-Wav Metal Plu<> 24809 03/30/04 Laden's Business Machines 201.82 Siu"atureP1ate 24810 03/30/04 U::Q~'e ofMN Cities 201.74 Directorv ofCitv Officials 24811 03/30104 U::"Olle of MN Cities 20,00 SafMv & Loss CoutIol Worksho.... TM 24812 03/30104 Leanue ofMN Cities Ins Trust 2605.29 Claim#11045818 Deductible 11113103 24813 03/30/04 Lillie Suburban Newsnaners 86.88 L""alNotices 24814 03/30/04 M&R Plwnbin" 35.50 Refund Plumbin" Permit #P04-l8 24815 03/30/04 M~een Enuinment lac 685.30 Sweener Sunnlies 24816 03/30104 McDonald Batt...." Com""m, 317.53 Batteries 24817 03/30/04 Met Council Environmental Services 77,819.06 Waste Water Fees-March & Amil 24818 03/30104 Metro Communications Svcs lnc 180.00 Move/Add Pholle Lines-CH 24819 03130/04 Midwest As"halt Comoration 79.61 Road RenairMaterials 24820 m/30/04 MN Wanncr Comnan 193.97 RenaiTofMobileSween.r Subtotal - Unnaid Claims - Paoe 2 111,694.34 . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 03/29/04 COUNCIL MEETING PAGE30F3 . UNPAIDCLA1MS REGISTER: :,ft"\.i;..;~::: "tli8Di\:ij';: ':':VENDOR::; ::::,:,:,::=:::=;:::::::::::::<:::::><:::t:::AMOEm: : :::-('.QSI{\il<ms/ . 24821 03130/04 MN Pollution Control ^"ency 69.00 Certification Fees-AAlSFIPS 24822 03/30/04 MN State CoUeo-es and Univ 88.00 l'rainiT1<1Booklets 24823 03130/04 Municjnal To" Comnanv 231.00 Easter Ellv HunL Suuolies 24824 03/30/04 N Suburban Communications Commission 13,197.62 2004 ContribmioD 24825 03/30/04 NCPERS Groun Life 60.00 PERA Life-ADm 24826 03/30/04 Nextel Conunwucations 1,063.31 Cellular PhoDe Service 248.27 03/30/04 Northern 110.72 1/4" RacbetiDll Load Binder 24828 03/30/04 Nosek M"TV 105.00 Newsletter-March 248.2lJ 03/30/04 Offieen......ot 181.00 Printer Stand 24830 03/30/04 Olde Town Deli 53.59 CCWorksession3Jl5/04 24831 03/30/04 Oriental Tradin'" Co. 372.90 Easter EIlIl HuntlAfterschool Art Suuulles 24832 03/30/04 O",,"<7eo Service COlli"anv, Ine 144.25 O""p"cn-Sewer 24833 03/30/04 Pace Analvtical 669.27 Water Testin....-Feb 24834 03/30/04 Pconle's Electrical Contractor 2400.78 PerrvPark-Renlace!Rcnairl-BoxeslConduCIOTS 24835 03/30/04 Peterson Fram & Ber'""an, PA 6201.80 Februa1'V Lenal Fees 24836 03/30/04 Pitne" Bowes 202.88 PostaJ!:e Meter Sunn]ies 24837 03/30/04 Pro-Tee Desion, Ine ]17.00 Service Call-Staff Door-CH 24838 03/30/04 PurebasePower 1000.00 Postalle-Meter 24839 03/30/04 Rams>"V Co. Leam'e ofLoea! G()Vemments 408.10 2004 Memhershin 24840 03/30/04 Ramse 'Countv 68,l.'51.84 Feb Law Enforcement/SaI! Sand Mix/Haz Waste Gcn Lic 24841 03/30/04 RosedaleChevrolct 20.22 Handle- Vebicle # I 05 24842 03/30/04 Roseville Citvof 2,135.38 Crvstal ReoortslJPA-MIS-M,lH:b 24843 03/30/04 S&S Worldwide 230.23 Easter E<r<r Hunt Sunnlies 24844 03/30/04 SeottPublishin" me 293.04 Persona! Best Newsletter 24845 03/30/04 Sboreview eit of 60.00 SlmerSitterSacksfl5i 24846 03/30/04 Siddinui Murtuza 48.00 Mileaue/EYnr>nse Reimb 2/6-3/3/04 24847 03/30/04 Snuder Jeff 70.00 Refund-Dance Session 1I 24848 03/30/04 Snencer Fane Britt & Browne 1245.50 , TCA.AP Le<ralllIl04-2129/04 24849 03/30/04 State Treasurer 35.00 2004 S"rin" Bid" Code Seminar-DS 24850 03/30/04 Tar"ctStores 70.10 StoraueContainers 248:51 03/30/04 The TaN" COllinan" 120.26 T""'""sf4Q\ 24852 03/30/04 TimeSaver Off-Site Secretarial 9]1.75 Reo:;ordinuSecretarv 24853 03/30/04 TKDA 2]0.95 3536 Hriarknoll.Water Break 24854 03/30/04 TowerAs"'ha]t Ine 222.69 Winter Mix-Street Pato:;h 24855 03/30/04 Triarco Arts & Crafts 329.20 Afterschool Art Sunn\ies 24856 03/30/04 United Rentals 148.18 Wacker Trash Ptun" 248:57 03/30/04 URS Co~ ration 24352.53 JanUllrv Enuineerinu Fees 24858 03/30/04 West Weld 92.39 Shan SunnJies 24859 03/30/04 Wolfe,Michelle 13.97 Exn Reimb CC Mt" 1/12/04 Subtotal, Page3of3 125,437.45 Subtotal Pa....e2of3 1]1,694.34 Total Unnaid Claims 237.131.79 . --..,....., . . ~ ~HILLS Request of City Council Action Agenda Item #: Council Meeting Datc: Prepared By: Originating Department: Bndgeted Amount: Actual Amount: Final Action Needed By: 3D Mareh 29. 2004 AP A /J /rl' Admin NIA NIA NIA Council Action Request: Consider approval of Resolution No. 04-28 supporting legislation enacting a street utility fee Staff Recommendation: Approve Resolution No. 04-28 supporting legisiation enacting a street utility fee Advisory Commission Action: o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied . Supporting Documents: o Memo/Letter: k8J Resolution (No. 04-28) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommcndation: o Other: Financial Implications: If the legislation were enacted, it would provide an opportunity for alternative financing of street reconstruction projects Administrator/Staff Comments: . This is essentialiy the same resolution adopted by the City Councii iast year supporting this legislation. If approved, it would be forwarded to our State Senator, Representative, and other interested parties. ~ ~HlLLS . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 04-28 A RESOLUTION SUPPORTING LEGISLATION ENACTING A STREET UTILITY FEE WHEREAS, Minnesota contains over 135,000 miles of roadway, and over 19,000 mile - or 14 percent - are owned and maintained by Minnesota's 853 cities; and WHEREAS, city strcets are a separate but integral piece of the network of roads supporting movement of people and goods; and WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), property taxes, special assessments and bonding, have limited applications, leaving cities under- equipped to address growing needs. WHEREAS, maintenance costs increase as road systems age, and no city-large or small - IS spending enough on roadway capital improvements to maintain a 50-year lifccycle. WHEREAS, the Council of the City of Arden Hills finds it is difficult to develop adequate funding systems to support the City's needed street improvement and maintenance programs while complying with existing State statutes; and . WHEREAS, citics need flexible policies and greater resources in order to meet growing demands for street improvements and maintenance. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ARDEN HILI,S legislation that would allow city councils to charge a transportation utility fee for street improvements. ADOPTED by the City Council this 29th day of March, 2004. Mayor Beverly Aplikowski ATTEST: Michelle Wolfe, City Administrator . . ~ ~HILLS Request of City Council Action Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 3C Mareh 29. 2004 PH tr;;l\ CD ~ $0.00 $0.00 March 29. 2004 . Council Action Request: Consider adoption of Resolution 04-32; A Resolution Rescinding Special Use Permit 93-24, which allowed plant sales at 4340 and 4350 Hamline Avenue. Staff Recommendation: Approve Resolution 04-32; A Resolution Rescinding Special Use Permit 93-24. Advisory Commission Action: D Planning D PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved Supporting Documents: [8] Memo/Letter: Staff Report to City Council - March 29, 2004 Letter from Aaron Parrish - July 30, 2002 Letter from property owner - March 1, 2004 D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: [8] Other: Council Minute Excerpt - July 29, 2002 Financial Implications: . Administrator/Staff Comments: DDenied DDenied ~ ~~HILLS MEMORANDUM . DATE: March 29,2004 Agenda Item 3.e TO: FROM: Mayor and City Council Peter Hellegers, City Planne@ SUBJECT: kescinding Special Use Permit 93-24 (from PC #02-14) Mike Torkelson Development, Inc. 4340 and 4350 North Hamline Avenue Requested Action The owner ofthe property has requested that Special Use Permit 93-24 be resciuded. Backe.round In 1993 the City approved Special Use Permit 93-24 which allowed the property at 4340 and . 4350 Hamline Avenue to be used for the sale of perennial and related plants; the sale of container grown plants and shrubs; and the sale of Christmas trees during the holiday season. In July of 2002 the former property owner received approval on a final plat (Planning Case 02-14) for the property subject to six conditions. One of these conditions was that the special use permit be revoked prior to any building permits being issued. The current property owner has recently requestcd that the Special Use Permit be rescinded so that building permits could be issued for the property. The City Attorney has prepared a resolution by which the Council may rescind the special use permit. The resolution has been attached for your review. Staff Recommendation Staff recommends approval of Resolution 04-32, A Resolution Rescinding Special Use Permit 93-24. Attachments 3C-I Resolution 04-32, A Resolution Rescinding Special Use Permit 93-24 3C-2 Letter from Aaron Parrish / Council Minutes - July 29-30,2002 3C-3 Letter from property owner - March 1, 2004 \\Earth\Planning\Planning Cases\2002\02-14 Goserud Final Plat {APPROYED)\03-19--04 CC Report RE Rescinding SUP 93-24.ooc . . Attachment 3C -1 . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 04-32 A RESOLUTION RESCINDING SPECIAL USE PERMIT 93-24 WHEREAS, the City of Arden Hills (the "City") previously approved Special Use Permit 93-24 which allowed portions of the following described property to be used for the sale of perennial and related plants; the sale of container grown plants and shrubs; and thc sale of Christmas trees during the holiday season: The West 441 feet of the North 4.0 acres of the South 12.0 acres of the Southwest Y. of the Southeast Y. of Section 22, Township 30, Range 23, Ramsey County (the "Property"); and . WHEREAS, Special Use Permit 93-24 was rccorded as Document No. 2790209 on March 3, 1994 in the Office of the Ramsey County Recorder, and WHEREAS, the City has now approved a subdivision of the Property which will allow it to be developed for single family residential lots ("Subdivision Approval"); and WHEREAS, the owner of the Property has requested that Special Use Permit 93-24 be rescinded; WHEREAS, the Subdivision Approval was conditioned upon a rescission of Special Use Permit 93-24; NOW, THEREFORE, BE IT RESOI"VED that the Arden Hills City Council hereby rescinds Special Use Permit 93-24. CITY OF ARDEN HILLS Beverly Aplikowski, Mayor . By: . . . ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF MARCH, 2004. ATTEST: Michelle Wolfe, City Administrator \\Earth\Admin\Council\Rcsolutions\2004\04-32, Rescinding Special Use Permit 93-24.doc Attachment 3C - 2 . . . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JULY 29, 2002 9 334.04, Subd. 5A and therefore, is not allowed in the proposed location as a pennitted or a special use. The motion carried unanimously (5-0). Council requested the moratorium issue to put on the City Council agenda for August 12 after the Planning Commission had the opportunity to review and make recommendations. A. Planning Case 02-14: Goserud - Final Plat Mr. Parrish stated applicants were requesting Final Plat approval to divide one existing lot zoned R-I Single Family Residential into two lots zoned R-l Single Family Residential. He noted the Planning Commission recommended approval of the final plat with conditions. Mayor Probst stated he had not supported this when the preliminary plat was presented and he would not support this for the same reasons he did not support the preliminary plat. Council Member Rem stated she still had concerns about this development, especially with respect to drainage and she had voted against it originally, but she would support the Final Plat. Council Member Aplikowski, Grant and Larson indicated they were voting in favor of this development. Tom Goserud, 4350 Hamline Avenue, stated the drainage concerns had been created by the neighbors and once this development went in, the drainage problems would probably get better. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve Planning Case 02-14, Goserud, Final Plat, with the recommended conditions. The motion carried (4-1 Probst). c. Planning Case 02-16: North Heights Lutheran Church - Sign Standard Adjustment. ~ ~~HILLS . July 30,2002 Tom and Kathy Goserud 4350 Harnline Avenuee North Arden Hills, MN 55112 Re: Planning Case #02-14 Final Plat Dear Mr. and Mrs. Goserud: Please be advised that the City Council has approved your application for a final plat subject to the following conditions: L The applicant submits final grading, drainage, erosion control, and utility plans for approval by the City . Engineer prior to issuance of a building permit. The building permit will not be granted if satisfactory drainage cannot be accomplished. 2. The City's maintenance responsibility for sanitary sewer and water is limited to the curb stop at Hamline A venue. 3. Provide evidence of a perpetual private ingress/egress easement for Parcel A & B prior to signature of the final plat. 4. Payment of the appropriate park dedication fee prior to signature of the final plat. 5. Revocation of the existing Special Use Permit for the property prior to the issuance ofa building permit. 6. Compliance with applicable City ordinances. When the mylar copies of the final plats are available, please make arrangements with me for official signature. If you have any questions, do not hesitate to contact me at (651) 634-5125. Thank you for your time and consideration. Sincerely, ~~ Aaron Parrish Community Services Director cc: Planning Case File 02-14 CC: Dave Scherbel, Building Official Tom Moore, Operations and Maintenance Director City of Arden Hills . 1245 'Vest Highw3)' 96 . Arden Hills, rUN . 55112-5794 Phone 65J.634.5120 . Fax 651.634.5137 . www.ci.ardcn-hills.mn.us . . Attachment 3C - 3 . . March I S\ 2004 RECE!VED MAR 0 4 2004 CITY OF ARDEN HILLS Mayor & City Council, As new owner of 4350 Harnline Avenue, which has been divided and 4340 Harnline Avenue., please rernove the special use perrnit for the use of a nursery on site. We will only be putting up single family hornes on these lots and no longer need that permit. The city will not issue building permits until the special use permit has been rernoved. Sincerely, -~ = ~--= Mike Torkeison Mike Torkelson Development Inc. . . . " . ~ ~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 3D Mareh 29. 2004 ~min@ N/A N/A March 29, 2004 Request of City Council Action Council Action Request: Consider approval of Resolution No. 04-33 approving a charitable gambling premises permit for the Light Brigade at McGuire's Bar and Grill Staff Recommendation: Approve Resolution No. 04-33, a resolution approving a charitable gambling premises permit for the Light Brigade at McGuire's Bar and Grill Advisory Commission Action: D Planning D PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied . Supporting Documents: D Memo/Letter: ~ Resolution (No, 04-33) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: ~ Other: Application Materials Financial Implications: Potential for increased charitable gambling revenues and additional trade area spending Administrator/Staff Comments: . After leaving the Blue Fox, the Light Brigade has made arrangements with McGuire's to run their charitable gambling operation. There application materials are attachedfor Council reVlew. . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 04-33 RESOLUTION APPROVING A PREMISES PERMIT FOR THE LIGHT BRIGADE TO CONDUCT CHARITABLE GAMBLING AT MCGUIRE'S NOW THEREFORE, BE IT RESOLVED by the City Council ofthe City of Arden Hills, Minnesota, that the City agrees to approve premises permit to allow the Light Brigade to conduct charitable gambling activities at McGuires's Bar and Grill, 1201 County Road E, Arden Hills, Minnesota 55112. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF MARCH, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR \\Earth\Admln\Council\Resolutions\2004\04-33. Approving A Premises Permit for the Light Brigade to Conduct Charitable Gambling at McGuires.doc . License No. Receipt No. Amount Paid Date Recvd. Ins. Ger!. Total Fee Paid ~ ~ .~~HILLS Gity of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 Phone: 651.634.5120 Fax: 651.634.5137 www.cLarden-hills.mn.us v. _3 -:: /~-v-'1' I~'~ 2004 Premises Permit Application Info rmatio n (all fields are required) Business Name: _~ k + J2i:"..t..'}_t2.. A J'^- <- Property Address: I I /CJ-d( W c.OU-It-~ R.dF Avc1€'", H/lls,H,JS's]/Z. Nature of Business: ~__E0c-.lL~?u_@ Me biAlY''' I ~_~v "*_6?",itL~__ Local Contact:_Q-'2'00JC t-+~~'L1t~___~, Business Phone: fc,~L:-. JD_3.1c:> =~LL':i2 Business Fax: ~ S- j~_G 3 :') :- / So I Emajl Address: do" h PLV I t\-@ U Sol i.1. .JeVKe f. LOMWebsite Address: _ ~m.~______"~u . Federal ID#: 30_=~ -3Jf'D-Y-'?1 5 ~~".. Investigation Fee 150.00 2003 Income and Loss Statement ;.( Projected 2004 ReceiptslPrizes .+- (All organizations permitted to conduct lawful gambling within the City of Arden Hills shall contribute 10% (ten percent) of their nct profits derived from gambling activities within the City to a special fund to be administered by the City Council for lawful purposes. Payments to the fund shall be ealculated for quarterly periods ending on the last days of Mareh, June, September and December, Quanerly installment payments shall be submitted together with verifiable supporting documentation not later than the twentieth day of the month following the end of the quarterly period.) Authorized Signature ~tttu)~~L_.__.~_ Date .3 -/ E> -0 cJ . ----------'.-". .-.--....----J- . Light Brigade 2003/2004 P&L Statement Annual MN Dept of Revenue Form G-1 Colum n 9 Pulltabs Revenue Sales! day Pulltab prizes 10 Totals 11 a tax on bingo, etc 11 b combined reciepts tax 11 Total 12 board fee (.001) 13 total 11+12 pay this 14 taxes paid to dist 15 total taxes & fees 16 gross profit 17 17=16 18 begin invent 19 cost of gambling product 20 gambling prod avail (18+19) 21 ending invent 22 cost of gam prod sold (20-21) 23 compensation & taxes 24 penalty & interest 25 advertising 26 acct & legal 27 mise 28 pur & repair of devices 29 rent 30 utilities 31 insurance 32 mgr bond & local fees 33 cah long + or cash short - 34 deposit excess short 35 Dep excess expense 36 total expenses 37 net profit 38 prior month profit carryover 39 adjustment 40 balance (37+38+39) 41 lawful purpose 42 board approved 43 total expenses 44 profit carryover 46 funds balance 47 unsold ticket value Unsold Ticket Refund McGuire's 2004 Projection 500000 1377 390000 110000 o o 500 500 13000 13500 96500 96500 457 9000 9457 457 9000 38740 o 500 4000 1200 750 9650 o 1500 411 600 o o 66351 30149 246416 4189 Light Brigade P&L 2003-2004 Arden Hills . Blue Fox 2003 Actual 1302522 3588 1009621 292901 o 33364 33364 o 33364 33349 66713 226188 226188 291 23000 23291 457 22834 118160 o 2385 5082 3202 1548 12000 3728 2405 411 1587 o o 173342 52846 . 641924 10913 . . Minnesota Lawful Gambling LG215 Lease for Lawful Gamblin Activi Ciy fldlF A-vd-u..tLs Ciy 8/03 Page 1 oH Name of lege I owner of premises LoA Street address Slate IttJ Zip Daytime phone <J!:/I z.... ts { -t,5{, -<fJ Zip Daytime phone Id."'-" i () W Name of Ie r Street address (If same as legal owner, write in -SAMEj '7 A-HF Name of leased premises Slreetaddress Ciy Zip Daylimephone tf,-GUIV~S t?x:<v+bnti/:l..O(1J) f{J.& ;ftvd(}A4r)./tl hlJ 55il2 cPr:; -h"7t--'fIZ3 Namp: of lessee (organization leasing the premises) Organization license number Daytime phone hi Jd- "Bn ....de.- ;TIAC- t!';J.8''-Ir "~/-&"'3~-/ Rent Information (fur activity involving puil-tabs, tipboar<ls, paddlewheels, and puil-tab dispensing devices. No lease required for raffles.) Booth operation - sa5es d gambUng equIpment by an emp&oyee (or Bar uv-~ ~ sales of gamblng equipment wIhIn it teased volunteer) d a lltensed organization within a separate endosure that Is premises by an ~ of the lessor from a common a~ lI"II1:Bt!: ~~~~~~~~~~~~~~~~----~~~~~~~~~~--------, Does your organization OR _yother organization conduct gambOng fmma___nllt_IoClOllon? ~Yes _No .J L____________________________________ If you answered yes to the question above, rentiimitsare lfyou answered no tothequestion above, rent "mits are based on the foilowing combinations of opemtion: based m the _ng contJjnalionsof ope. aoo.,: Booth operation Bar operation Booth operation and pull-tab dispensing device Bar operation with pull-tab dispensing device Booth operation and bar operatim Pull-tab dispensing device only Booth operation, bar operation, and pul~tab dispensing device Slate The maximum rent allowed may not exceed $1,750 in total per month for ail organizationS at this premises. The maximum rent ailowed may notexceed $2,000 In total per month for ail organizat:iens atthis premiseS. Complete one option: Option A: 0 to 20% of the gross profits per month. Percentage to be paid % . Complete one option: Option A: 0 to 10% of the gross profits per month. Percenlagetobepaid .. 10 % Option B: WIlen gross prolits are $4,000 or less per month, $0 to Option B: When gross profits...e $1,000 or less per month, $OlD $400 per month may be paid. Amount to be paid $ $200 per month may be paid. Amountto be paid $ Option C: $0 to $400 per month may be paid on the first $4,000 of gross profit. Amount lD be paid $ . Plus 0% to 10% Of the gross profits may be paid per month on gross profits over$4,OOO. Percentage to be paid _% Option C: $0 to $200 per month may be paid on the first $1,000 ofgrossproflts. Amounttobepald.$ . PlusO%to 20% of the gross profits may be paid per month on gross profits over$l,ooO. Percentagetobepaid__% Bingo and/or Bar Bingo Ocleasions Rent for bingo and all other gambling activities conduc\ed during a bingo occasion may not exceed: . $200 per occasion for up to 6,000 square feet . $300 per occasion for up to 12,000 square feet . $400 per occasion for more than 12,000 square feet . $25 per occasion for ber bingo conducted at any time in a bar (regardless of square footage). Your organization must conduct another form of lawful gambling, and the premises must serve intoxicating liquor or 3.2 percent malt beverages. Rent to be paid per bingo occasion $ NOTE: If there are any otherterms orconditions for rent-related Oreck aD actiYitiesthatwU be c:ooducted: expenses, they must be identified on page 2 uncler Acl<nowledgment }LPull-tabs _Pull-tabs with dispensing devite of Lease Terms and are su' to Board a I. l1pboarrls Paddl....neel Paddlewheel with table Rent Infonnatlon: Bingo Noon Hour Bingo Occasions Rent may not exceed $25 per day for noon hour bingo conducted between 11 a.m. and 2 p.m. at a premises with a license for the sale of intoxicating beverages on the premises. Rent to be paid per bingo occasion $ . Amended Lease Only r--------------, for....y new bingo activity not previously I included in a Premises Permit App6cation, I I attach a separate.heet of paper listing the I day. and hours that bingo win be conducted. L J If this \San amended lease showing changes occurring dunng the term of the current premises pernit, both parties that signed the lease must initial and date an changes. Changes must be submitted to the Gambling Control Board at lea.t 10 cloys prior to the change. Write in the date that the changes will be effective ---1---1_. Lessor Date Organization Date 8/03 Page 2 of 2 . The lessor, the Iessor's immediate family, and anVagents or employeesofthe lessor will not require the organization to perform any action that would violate statute or rule. . If there is a dispute as to whether any of these lease provisions have been violated, the lease will remain in effect pending a final d~ination by the Compliance Review Group (mG)ofthe Gambling Control Board. .1hele5sorsllall notroodifyorl>!rminatelhis lease In _ orin part due to the lessors vielaaon of the provisions listed in this lease. LG215 Lease for Lawful Gambling Activity Acknowledgment of Lease Terms All obligations and agreements are contained in or attached to this lease. I affirm that the lease information is the tDtaI and only agreement between the re..or and the organizatkn. '!here Is no other agreement and no other considerotion required between the parties as to the lawful gambling and other matters related Ix> the lease. My changes in this lease win be submitted Ix> the Gambling Coo1rot Board at least 10 days prior Ix> the effective date of the change. Other Terms or condftlons: E"1-4,ev p(tv~~ ""-"-"1, WI (ao Lease Tenn - The term oflhis lease agreement will be conaJrrent with the premises permit issued by the Gambling Control Board (Boartl). Management of Gambling Prohibited -1he owner of the premises or the lessor will not manage the conduct of gambling at the premises. Partidpation as Players Prohibi_ - The lessor; the lessor's immediate family, and any agentsorgambUng employees of the lessor will net participate as players in the conduct of lawful gambling on the premises. Illegal Gambling . The lessor is aware of the prohibition against ,legal gambling in Minnesota Statutes 609.75, and thepenafties foriUegal gambling violations in Minnesota Rules 7ll61.0050, Subpart 3. . To the best of the le5sor's knowledge, the Ie5sor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Sl>ltutes 609.75, and the penalties for illegal gambling vielations in Minnesota Rules 7ll61.oo50, Subpart 3. . _standing Minnesota Rules 7861.0050, Subpart 3, an organization must continue making rent payments, pursuant to the terms of the lease, if the organization or its agents are found to be soleIV responsible forany Illegal gambling conducted at that site that is prohibited by Minnesota Rules 7861.0050, Subpart 1, or Minnesota Statutes 609.75, unless the organization's agents responsible forthe illegal gambling acthIlty are also agents or emp/oyees of the lessor. .1he lessor shall not roodify or _nate the lease in Wloie or In part because the organization reported to a state or local law enforcement authority or the Board the OCCtnence at the _ ofillegal gambling activity in which the organizalion did oot participate. oth..-Prohibitions . The lessor wiN net impose I esb i<.tiu. Co on the organization wth respect to providers (distributors) of gambling-related equipment and services or in the use of net profits for lawful purposes. ])A-V~ GU Print name and We of Jessor Eft . __ Process -1he \e$or agrees to arbitration v.!len a viaalion of these lease provislons Is alleged.1he a"- shall be the CRG. Access to .... ..dltlOd """"""'" - The Board and its agents, the c:ommissioners of revenue and public safety and their agents, and law enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the 1e5sor. 1he organization has access to the permitted premises during any time reasonable and v.t1en necessary for the conduct of lawful gambling on the premises. Lessor records -TIle lessor shall maintain a record ofall money recelved fi'om the organization, and makethe record available to the Board and its agents, and the c:ommissioners of revenue and public safety and their agents upon demand. The recon:I shall be maintained for a period of ~ 1/2 years. Rent a__e - Amounts paid as rent by the organization to the \e$or are alHnclusive (except bingo rent). No other selVices provided or c:ontracted by the lessor may be paid by the organization, including llutoot 6mited to trash relDOllal, janitorial and deaning services, snow removal, lawn services, efer:tJidty, heat, sec:urity, security monitoring, storage, <ther utilities or serviceS, and in the case of bar operations, compensation fa- cash shortages. My other expenditures made by an organization that Is related to a leased premises must be approved by the director of the Gambling Control Board. Rent payments may not be made to an individual. . ~V;,. w (-l.L..OtL-r- lG e.. ; t#- 3 -"1-0'1 ignatUr9 of organization official (lessee) Date Ibnaid W ilet.J/l-r~ Print name and title of lessee Questions on this form should be directed Ix> the Urensing Section of the Gamblin9 Control Board (Board) at 651~. This publicalion win be made available in altemative format (I.e. large print, Braille) upon request. U yoo use a TTY, you <an can the Board by using the Minnesda Relay 5eJV!ce and ask !Xl place a call to 651-639-4OllO. The .,folT..all,'" requesII!d on this form wi" become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambUng activities. . . Minnesota Lawful Gambling LG214 p P "tA r t" 6/03 Page 1 012 . remises erml pp lea Ion FOR BOARD USE ONLY (see Required Attachments on Page 2) Annual Fee $150 Check # $ Organization information Organization name Organization license number U1 A+ Bn 'I q c1e.. IJ::"h.C- 0-:;' $547 Name of chief executive officer (~EO) Daytime phone number j61r-"" c- \ ctc;:> e- \N\..a.v' f...:,12 -<;?;;J-l- 4-h:3 <../ Gambling premises information Name of establishment where gambling will be conducted Street address (do not use a P.O. box number) ~GUIl'"...IS fuv,f-6,YI~C. 1;)0 1 W c~ Rd 6' City or township County Zip code A-Y"dev\ H-I) Is J2 AI-1 se<f 5"5 JI?- Does your organization own the buiiding where the gambling will be conducted? _Yes p.NO If no, attach lG215 lease for lawful Gambling Activity Gambling bank account information Bank name Bank accOLHlt number Bye~ev 13 <v...lc.. ,;JJ-#/ Ie, c.; 3 06 / Bank street address City State/Zip code /}tJ6/ i-e'fl.....q/,vt Ave fJ A.--cl",,.., /II lis f1tJ ~5/1Z- Address(es) of off-site storage space of gambling equipment related to this site (Do not use a P.O. box number) City State/Zip code Address __E;3 11m I 51u'l p- ;;LS> J s;-#. Sf /Vw New 6v-{'i~ H...J 5511 Z- Bingo occasions (including bar bingo) Enter day and beginning/ending hours of bingo occasions Ondicate A.M. or P.M.). An occasion must be at least 1-1/2 hours, not to exceed 4 hours. No more than 10 bingo occasions may be conducted per week. ~ Beaimina/fndina Hours Din' BeQinnina/Ending: Hours ~. to to to to to to to to to to Noon hour bingo Noon hour bingo must be conducted between 11:00 a.m. and 2:00 p.m. on a ieased premises which must have a license for the sale of intoxicating beverages on the premises under chapter 340A. Check the day(s) !hat noon hour bingo will be conducted. _Sunday _Monday _Tuesday _Wednesday _Thursday _Friday _Saturday . Your name and address will be public infbrmation v.l1en received by the Board. All the other Information that you provide will be private data about you until the Board issues Acknowledgment: and Oath I hereby consent that local law enforcement officers, the Board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners may enter the premises to enforce the law. The Board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. I declare that: 1. I have read this application and all information submitted to the Board is true, accurate, and complete; 2. All required information has been fully disclosed; 3. I am the chief executive officer of the organization; 4. I assume full responsibility for the fair and lawful operation of all activities to be conducted; 5. I will familiarize myself with the laws of Minnesota goveming lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and rules. Including amendments to them; 6. Any changes in application Information will be submitted to the Board and local unit of govemment within 10 days of the change; and 7. I understand that failure to provide required information or providing false or misleading Information may result in the denial > revocation of th LG214 Premises Permit Application Data Privacy The information requested on Illis form (and any attachments) will be used by Ille Gambling Control Board (Board) to determine your qualifications III be involved in IawfiJI garmling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have Ille right to refuse to supply Ille information requested; however, if you refuse to supply Illis Information, the Board may not be able to det.ermineyour qualifications and, as a consequence, may refuse to issue you a premises permit. If you supply Ille information requested, the Board ,..;H be able to process your application. This form may require the disclosure of your social security number. If so, your social security number will be used to determine your compliance Wth the tax laws of Minnesota. Authorization for requiting your social security number is found at 42 U.5.C. 405 (c)(i). Page 2 012 6/03 . your premises permit. When Ille Board issues your premises permit, all ofllle information Illat you have provided to the Board In the process ofapplying for your premises pennitwill become public except for your social security numbel; which remains prtvate. If the Board does not issue you a premises pemit, all the Information you have provided in the process of applying for a premises perm~ remains private, with the exception of your name and address whichwill remain public. P1ivate data abootyou are avaHable only III the following: Board members, Board staffwhose 'A<lt'k assignment requIreS that they have access to the Information; Ille Minnesota Department of Public Sarety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Rnance, and Revenue; the Minnesota Legislative _, national and international gambling regulatory agencies; anyone pursuant to court order; OIller individuals and agendes Illatare specifically authorized by state or fuderallaw to have access to the information; Individuals and agencies for which law or legal order authorizes a new use or sharing ofinformation after this notice was given; and anyone witt1 your consent. . 3 -?-tJ 'f ~ of Chief Executive Officer (DesIgnee may not sign) cs: Ivv L C (2-6 e- ---::v rJ Date Print name Required Attachments 1. Iflllepremises is leased,attach a copy of your lease. Use fOrm LG2t5 Lease for Lawful Gambling J\ctiviql. 2. Attach Ille resolution from the local unit of govemment (city or county) which shows approval of your application. 3. For each premises permit application, a $150 annual premises permit fee is required. Make Ille check payable to the "State of Minnesota." Mail the application with attachments to: GambUng Control Board 1711 West County Road B, Suite 300 Soulll Roseville, MN 55113 NlJTE: There is a monthly regulatory fee of 0.1 'lII (.001) of gross receipts from lawful gambling conducted .t the site. The fee is reported on the G1 Lawful Gamblng Monthly SUmmary and Tax Retum and paid with the monthly tax report. Questions? Call the licensing Section of the Gambling Control Board at 651-639-4000. If you use aTIY, call the Board by using the Minnesota Relay service and ask III place a call to 651-639- 4000. This form will be made available in alternative format O.e. large . Braille u . I-~~I Lawful Gambling License Renewal Application LG200R Org Owns Site: N Site Name: Blue Fox Bar & Grill Street Address: 3833 Lexington Ave N, Arden Hills, MN County: Ramsey Bank Name: Firstar Bank Address: 4061 Lexington Ave N, Arden Hills, MN Gambling Acct #: 244643601 Current License: Organization: Business Address: Org Phone: County: Chief Executive Officer: Home Address: Phone: Date of Birth: Social Security #: Organization Treasurer: Home Address: Phone: Date of Birth: Social Security #: Site#: 4 . 4/1/2002 to 3/31/2004 Light Brigade Inc 4990 E Turtle ln, Shoreview, MN 55126 (612)633-1501 Ramsey John L C1aseman 1504 W Hwy 96, Arden Hills, MN 55112 (651)484-8935 1/1/1800 (f-:Z 3-[ 7" cf'-f - .....-0- tf 7" Y 'f l{:3 7 I Gary D Engen 2765 LaPort Dr, Mounds View, MN 55112 (763)786-8755 11/27/1943 '(-77-50 -9033 ~,-------------~ r IWe wi~ not be --".enewing thi~ite _ -.J I Board Use Only 55112 55126 02847-002 Current License: 4/1/2002 to 3/31/2004 Gambling Manager: Donald W Hewitt Home Address: 1794 W Maple Ln, Roseville, MN 55113 Phone: (651)636-1143 Date of Birth: 11/8/1942 Social Security #: 468-46-7070 Bonding Insurance Co: United Fire & Casualty Bond #: 5173201 Most Recent Education: 11/22/2002 I----------------------------------------~ I ~ We will not be renewing this person as gambling manager. Enclosed is a separate LG212 application I Note: A new gambling manager may not assume duties until licensed by the Gambling Control Board. ._---------------------------------------- 1. I have never been convicted of a felony or a crime involving gambling. 2. I have never committed a violation of law or Board rule that resulted in the revocation of a license issued by the Board within five years before the date of the license application. 3. I have never been convicted of a criminal violation involving fraud, theft, tax evasion, misrepresentation, or gambling. 4. I have never been convicted of (i) assault, (ii) a criminal violation involving the use of a firearm, or (iii) making terroristic threats. 5. I have never been, or am I now, connected with or engaged in an illegal business. 6. I have never had a sales and use tax permit revoked by the commissioner of revenue within the past two years. 7. I have never, after demand, failed to file tax returns --..:-.... ~.. ~- ---_:__:_--- _& ~_..__..- 8. I do not owe $500 or more in delinquent taxes as defined in section 270.72. g. I have been an active member of the organization. 10. I am not a gambling manager or an assistant gambling manager for another organization. 11. I am not a lessor, a member of the immediate family, or an employee of a lessor of a premises where this organization has a permit issued from the Board to conduct lawful gambling. 12. I am not involved directly or indirectly as a bingo hall owner, manufacturer, or distributor. 13. I am not the chief executive officer of this organization. 14. I am not the treasurer of this organization. GARY DENNIS ERICKSON NOTARY PUBLIC. MINNESOTA My C<l""Iio6l.,ExpiresJan, 31, 2005 Background Check. By signature of this document, the undersigned authorizes the Departments of Public Safety and Revenue to conduct a criminal and tax background check or review and to share the results with the Gambling Control' Board. Further, I understand, agree, and hereby irrevocably , consent that suits and actions relating to the subject matter of this gambling manager license application, or acts or omissions arising from such application, may be commenced against me or my organization and I will accept the selVice of process in any court of competent jurisdiction in Minnesota by service on the Minnesota Secretary of State of any summons, process, or pleading authorized by the laws of Minnesota. Failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. I have read this application and declare that all information submitted is true, accurate, and complete. ~ tV ~.,J:{- NotariZed signature of gambling manager applicant Date: ~~-9-(),/ Notary Public Seal must be current and correct; seal may not be altered. Subscribed and sworn to before me this ~dayof rn~ . Notary PUbl~h 1 () .c100Lj rewJ~ . I DEUARETHAT: I have read this application and declare that all information submitted is true, accurate, and complete. I have read this application and all information submitted to the Gambling Control Board; All the information is true, accurate and complete; All other required information has been fully disclosed; I am the Chief Executive Officer of the organization; I assume full responsibility for the fair and lawful operation of all gambling activities to be conducted; I will familiarize myself with the laws of Minnesota governing gambling and rules of the Gambling Control Board and agree, if to abide by those laws and rules, induding amendments to them; Any changes in application information will be submitted to the Gambling Control Board within 10 days of the change; I understand that failure to provide required information or providing false or misleading information may result in denial or revocation of the rized signature of chief executive officer 10- 1'-(- tl,J Date: NoliIry Public Seal must be current and correct; seal may not be altered. Subscribed and sworn to before me this 'rP ~day of .:leD 3 . . NoliIry public Mail comDlete renewal aDDllcation bY: 1/31/2004 to: Licensing Contact: Phone: Fax # EmaiJ: Judi Tanberg (651)639-4077 (651) 639-4073 judi,tanberg@gcb.state.mn.us Omanization #: 2847 3/31/2004 The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling acIiviIies in Minnesota, and to assist the Board in ronducling a background Investigation of you. You have the right to refuse to supply the information requested; 11owe\<er, if you refuse to supply this infonnation, the Board may not be able to determine your qualifications and, as a ronsequence, may refuse to issue you a license. If you supply the information requested, the Board will be able to process your application. Your name and address will be publiC information when rea!ived by the Board. All the other infonnation that you provide wili be private data about you until the Board issues your license. When the Board issues your license, all of the information that you have provided to the Board in the process of applying for your license wiil berome public except for your Sodal Security number, which remains private. If the Board does not issue you a license, all infomlation you have provided in the process of applying for a license remains private, with the exception of your name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administrationr Finance, and Revenue; the Minnesota legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other Individuals and agendes that are spedficaily authorized by state or federal law to have access to the information; individuals and agendes for whidllaw or legal order authorizes a new use or sharing of information after this Notice was given and anyone with your written consent. ,/. . , ~ ~~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 3.E March 29, 2004 Tom Moore O&M $11.447.50 March 29. 2004 . Request of City Council Action Council Action Request: Approve Pay Estimate #2 for EnComm Midwest Inc, of Isanti, MN in the amount of$II,447,50 for the Booster Station Project, Staff Recommendation: The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for EnComm Midwest Inc, of Is anti, MN in the amount of$l 1, 447,50, A retainage of 5,00% is being held for this project, Advisory Commission Action: D Planning D PTRC Action: DReviewed Action: DReviewed DApproved DApproved Date Date Supporting Documents: ~ Memo/Letter: D Resolution (No, ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: ~ Other: Applicationfor Payment #2 Financial Implications: . Administrator/Staff Comments: DDenied DDenied A :.. URS AGENDA ITEM 3.E URS Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 . To: Michelle Wolfe/Arden Hills City Administrator File: 37951-026-0101 From: Gregory S. Brown Arden Hills City Engineer Date: March 24, 2004 Subject: Pay Estimate #2 Booster Station Rehabilitation Project Background The City of Arden Hills awarded EnComm Midwest, Inc, ofIsanti, MN the Booster Station . Rehabilitation Project on November 24, 2003 for a total contract amount of $175,420.00. Pay Estimate #1 in the amount of$2,137.50 was approved by the Council. Projeet Statns Booster Station Rehabilitation Work on Booster Station has been focused mainly on the building structural work including the cutting of the main door wall and the masonry to form the new access door and the new roll door location, Also, the Contractor has removed half of the Station's internal equipment keeping the other half to run the Station when needed. The Electrical Panel is being created and all other new Booster Station equipment including the pumps have been ordered. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for EnComm Midwest Inc, ofIsanti, MN in the amount of$11,447.50. A retainage of 5.00% is being held for this project. . . APPLICATION FOR PAYMENT PAYMENT NO.2 Project: Booster Station Rehabilitation Project Addendum No.1 City of Arden Hills URS Copy ~City Copy Contraclor Copy Inspector Copy . I hereby certify that all items and amounts shown are correct for the work completed to. date. Contra~r: _ , EN:?~~ tyll~v.vT~' INC. By: (Jd1lF~[;~ . Owner: Owner No,: Contractor: BRW Job No.: ENCOMM MIDWEST, INC. 37951-026-0201 Application Date: For Period Ending: 3/9/04 3/6/04 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $175,420.00 $0.00 $175,420,00 $14,300,00 $0.00 $14,300.00 $715.00 $13.585.00 $2,137,50 $11,447.50 Date: 3-~!J--N The work on this project and the application for payment have been reviewed and the amount shown i ecommended for payment. By: / Date: :'31.?2::< /0 t.r URS Cor , APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of 4 Payment No. Payment History Payment End-Date 1/6/04 Payment Application Date 1/6/04 Amount $2,137.50 Total Payments: $2,137.50 Page 2 of 4 . . . , .. Application for Payment: Itemization ehedule: A- Unit Contract Contract To-Date T a-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $4,500,00 1.00 $4,500,00 1,00 $4,500,00 2021.501 2 WALL MOUNTED SHELVING LS S350,OO 1,00 $350,00 0,00 $0,00 2100.603 3 MASONRY RESTORATION LS $3,250,00 1,00 $3,250,00 1,00 $3,250,00 2100.603 4 BUILDING STRUCTURAL WORK LS $13,150,00 1,00 $13,150,00 OAO $5,260,00 2100.603 5 INTERIOR PAINTING/COATING LS $5,050,00 1.00 $5,050,00 0,00 SO,OO 2100.603 6 10FT BY 7 FT ROLL GARAGE DOOR EA $2,650,00 1.00 $2,650,00 0,00 $0,00 2100.603 7 MISCELLANEOUS FACILITY REMOVALS LS $2,150,00 1.00 $2,150,00 0,60 $1,290,00 2104.601 8 BITUMINOUS PAVEMENT (DRIVEWAY SY S15,OO 150,00 $2,250,00 0,00 $0,00 PATCHING) 2350.504 9 F & I PUMPS AND MOTORS LS $15,500,00 1,00 $15,500,00 0,00 $0,00 2504.602 10 F & I ELECTRICAUMECHANICAL SYSTEM LS $87,240,00 1,00 $87,240,00 0,00 $0,00 2504.602 11 FITTINGS LB $2.50 1,500,00 $3,750.00 0,00 $0,00 _04,502 2 8' BUTTERFLY VALVE EA $1,005,00 2,00 $2,010,00 0,00 $0,00 2504502 13 10' BUTTERFLY VALVE EA $lA10,OO 2,00 $2,820,00 0,00 $0,00 2504.502 14 8' ANGLE CHECK VALVE EA $6,460,00 2,00 $12,920,00 0,00 $0,00 2504.502 15 6' CONCRETE SLAB LS $2,500,00 1,00 $2,500,00 0,00 $0,00 2531.521 16 WOOD FENCE 8 FT HIGH LS $2,650,00 1,00 $2.650,00 0,00 $0,00 255"1.503 17 TEMPORARY CONSTRUCTION FENCE LF $1,50 800,00 $1,200,00 0,00 $0,00 2573.502 18 SODDING LAWN TYPE SY $4,50 1,000,00 $4,500.00 0,00 $0,00 2575.505 Su btota I: $168,440,00 $14,300,00 Schedule: B - Bid Alternate 1 Unit Contract Contract T a-Date T a-Date No. Item Unit Price Quantity Amount Quantity Amount 1 16 FT BY 16 FT ROLL GARAGE DOOR LS $6,980,00 1,00 $6,980,00 0,00 $0,00 2100.603 Subtotal: $6,980,00 $0,00 . Grand Total: $175,420,00 $14,300,00 Page 3 of 4 #, Application for Payment: Itemization Summary Contract To-Date Amount of Schedule Amount Work Completed . A- $168,440,00 $14,300,00 B - Bid Alternate 1 $6,980,00 $0,00 Grand Total: $175,420,00 $14,300,00 . . Page4of4 , . .; ~ ~~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 3.F Mareh 29, 2004 Tom Moore O&M $102,850.80 March 29. 2004 . Request of City Council Action Council Action Request: Approve Pay Estimate #2 for .lay Eros lnc, of Forest Lake, MN in the amount of$l 02,850, 80 for the Lift Station #7 Rehabilitation/ Karth Lake Pumping Station Project. Staff Reeommendation: The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for .lay Bros lnc, of Forest Lake, MN in the amount of$J02, 850, 80. A retainage of5, 00% is being heldfor this project. Advisory Commission Action: D Planning D PTRC Action: DReviewed Action: DReviewed DApproved DApproved Date Date Supporting Documents: ~ Memo/Letter: D Resolution (No, ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: ~ Other: Applicationfor Payment #2 Financial Implications: . Administrator/Staff Comments: DDenied DDenied -. '" URS AGENDA ITEM 3.F URS Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 . To: Michelle Wolfe/Arden Hills City Administrator File: 37951-028-0101 From: Gregory S, Brown Arden Hills City Engineer Date: March 24, 2004 Subject: Pay Estimate #2 Lift Station #7 Rehabilitation! Karth Lake Pumping Station Background The City of Arden Hills awarded Jay Bros., Inc. of Forest Lake, MN the Lift Station #7 . Rehabilitation! Karth Lake Pumping Station Project on September 29, 2003 for a total contract amount of$232,772.50. Pay Estimate #1 in the amount of $49,259.40 was approved by the Council. Project Status Karth Lake Pumping Station The completion ofthe Karth Lake Pumping Station including the installation of the pump and float system, the installation of the control panel, and all site grading and restoration will be completed in the spring. Lift Station #7 Rehabilitation Work for lift station #7 has been substantially complete with the Start-up for the new Station being completed on Wednesday, March 17. Some punchlist items remain as well as site restoration. Site grading and restoration will be completed once the ground has thawed and dried. Reeommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for Jay Bros., Inc, of Forest Lake, MN in the amount of $1 02,850.80. A retainage of 5.00% is being held for this project . . .' . APPLICATION FOR PAYMENT PAYMENT NO.2 Project: Lift Station #7 Rehabilitation / Karth Lake Pumping Station City of Arden Hills URS Copy ~Cny Copy Contractor Copy Inspector Copy Owner: Owner No,: Contractor: BRW Job No,: JAY BROS.. INC, 37951-028-0101 Application Date: For Period Ending: 3/13/04 3/9/04 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To. Date: Less 5,00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $232,772,50 $0.00 $232,772.50 $160,116.00 $0.00 $160,116,00 $8,005.80 $152,110.20 $49,259.40 $102,850.80 . I hereby certify that all items and amounts shown are correct for the work completed to- date. Contr~G1 JAY BROS., INC. /"'" By: Date: 3-Z3-C'-j The work on this project and the application for paymenl have been reviewed and the amount shown is recommended for payment. Date: ~hS;::2k't APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: . Page 1 of 5 Payment No. Payment History Payment End-Date Payment Application Date Amount $49,259.40 1 1/6/04 12/12/03 Total Payments: $49,259.40 Page 2 of 5 ~ ,. . . . t .. Application for Payment: Itemization ehedule: A " LIFT STATION #7 Unit Contract Contract To-Date To-Date No, Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $4,590,00 1.00 $4,590,00 1.00 $4,590,00 2021.501 2 LIFT STATION NO, 7 REMOVAL LS $4,800,00 1,00 $4,800,00 1.00 $4,800,00 2103.601 3 REMOVE SEWER PIPE (6' CIP) LF $10,00 15,00 $150.00 15,00 $150,00 2104.501 4 REMOVE SEWER PIPE (8' VCP) LF $10,00 30,00 $300,00 30,00 $300,00 2104.501 5 REMOVE MANHOLE (SANITARY) EA $1,000,00 1.00 $1,000,00 1.00 $1,000,00 2104.509 6 DEWATERING LS $3,000,00 1.00 $3,000,00 0,34 $1,020,00 2451.601 7 B' PVC PIPE SEWER LF $6000 15,00 $900,00 20,00 $1,200,00 2503.503 8 FITTINGS LB $3,00 2,000,00 $6,000,00 192,00 $576,00 2503.503 9 4' OIP FORCEMAIN, C150 LF $25,00 40,00 $1,000,00 45,00 $1,125,00 2503.503 10 6' OIP FORCEMAIN, C150 LF $30,00 15,00 $450.00 32,00 $960,00 2503.503 11 4" FLANGE GATE VALVE EA $345,00 2,00 $690,00 2,00 $690,00 _3503 6' FLANGE GATE VALVE EA $520,00 2,00 $1,040,00 2,00 $1,040,00 2503.503 13 CONNECT TO EXISTING SANITARY SEWER EA $500,00 2,00 $1,000,00 2.00 $1,000,00 2503.503 14 4' SWING FLEX CHECK VALVE EA $435,00 2,00 $870,00 2,00 $870.00 2503.503 15 3' STEEL VENT PIPE EA $100,00 1.00 $100,00 1.00 $100,00 2503.503 16 F & I LIFT STATION NO, 7 ELECTRICAL SYSTEM LS $20,900,00 1,00 $20,900,00 1.00 $20,900,00 2503.603 17 F & I LIFT STATION NO.7 PUMP SYSTEM LS $28,500,00 1,00 $28,500,00 1,00 $28,500,00 2503.603 18 CONNECTTO EXISTING SANITARY FORCE MAIN EA $500,00 1,00 $500,00 1,00 $500,00 2503.603 19 SEWER BYPASS LIFT STATION #7 LS $6,012,00 1.00 $6,012,00 1.00 $6,012,00 2503.603 20 72' LIFT STATION WET WELL WITH ACCESS EA $24,763,00 1.00 $24,763,00 1.00 $24,763,00 HATCH 2506.602 21 60' VALVE MANHOLE EA $5,50B,OO 1,00 $5,508,00 1.00 $5,50B,OO 2506.602 22 TEMPORARY CONSTRUCTION FENCE LF $4,00 800,00 $3,200,00 75,00 S300.oo 2573.502 23 SILTFENCE TYPE HEAVY DUTY LF $3,00 600,00 $1,800,00 175,00 $525,00 2573.502 _ SODDING TYPE LAWN SY $4,00 3,000,00 $12,000,00 0,00 $0,00 75.505 25 RESTORATION LS $5,000,00 1,00 $5,000,00 0,00 $0,00 2575.602 Subtotal: $134,073,00 $106,429,00 Page 3 of 5 . Schedule: B - KARTH LAKE PUMP STATION ., Unit Contract Contract To-Date T a-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $3,925,00 1,00 $3,925,00 0,50 $1,962.5. 2021.501 2 BITUMINOUS PAVEMENT (PATH PATCHING) SY $24.75 150,00 $3,712,50 0,00 $0,00 2350.604 3 4' HOPE PIPE SEWER LF $25,00 20,00 $500,00 0,00 $0,00 2503.502 4 4" HOPE BEND EA $25,00 1,00 $25,00 0,00 $0,00 2503.502 5 6' x 4' REDUCER EA S35,OO 1,00 $35,00 0,00 $0,00 2503.502 6 F & I ELEcrRICAL CONTROL SYSTEM LS $23,100,00 1,00 $23,100,00 0.80 $18,480,00 2503.502 7 FURNISH SUBMERSIBLE PUMP LS $14.500,00 1.00 $14,500,00 0,14 $2,030,00 2503.502 8 6" HOPE FORCEMAIN LF $17,60 1,520,00 $26,752,00 1,520,00 $26,752,00 2503.502 9 CONNECT TO EXISTING STORM SEWER STUB EA $1,800,00 1,00 $1,800,00 1.00 $1,800,00 2503.503 10 DRAINAGE STRUCTURE SPECIAL, 27' EA $750,00 1.00 $750,00 0.75 $562.50 (HAND HOLE) 2503,602 11 RAFT ASSEMBLY (FOR SUBMERSIBLE PUMP) EA $3,000,00 1.00 $3,000,00 0,60 $1,800,00 2503.602 12 SILT FENCE TYPE HEAVY DUTY LF $3,00 1,000,00 $3,000,00 100,00 $300,00 2572.502 13 SODDING TYPE LAWN SY $4,00 3,000,00 $12,000,00 0.00 $OO~. 2575.505 14 WOOD FIBER BLANKETS TYPE REGULAR SY $3.00 200,00 $600,00 0,00 $0,00 2575.523 15 RESTORATION LS $5,000,00 1,00 $5,000,00 0,00 $0,00 2575.602 Subtotal: $98,699.50 $53,687,00 Grand Total: $232,772.50 $160,116,00 . Page 4 of 5 " Application for Payment: Itemization Summary . . . Schedule Contract To-Date Amount of Amount Work Completed $106,429,00 A. LIFT STATION #7 B. KARTH LAKE PUMP STATION $134,073,00 $98,699.50 $53,687,00 Grand Total: $232,772,50 $160,116,00 Page 5 of 5 . e ~ ~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 6A March 29, 2004 ~~W $0.00 $0.00 April 3, 2004 Request of City Council Action Conncil Action Request: Consider approval of a 19.8-foot rear setback variance and a 13. 3-foot front setback variance to allow the construction of a new two-car garage and replacement of a front entryway at 1863 Lake Lane. Staff Recommendation: Approve a 19.8-foot rear setback variance and a 13.3-foot front setback variance to allow the construction of a new two-car garage and replacement of a front entryway at 1863 Lake Lane subject to the condition of approval and findings as listed in the staff report to the City Council dated March 29, 2004. Advisory Commission Action: . ~ Planning D PTRC Date March 3, 2004 Action: DReviewed Action: DReviewed [2]Approved DApproved DDeuicd DDenied Date Supporting Documents: ~ Memo/Letter: Staff Report to City Council - March 29, 2004 Staff Report to Planning Commission - March 3, 2004 D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: ~ Other: Planning Commission Minute Excerpt - March 3, 2004 .Financial Implications: Administrator/Staff Comments: . ,- ~ e ~~ HILLS MEMORANDUM DATE: March 29, 2004 Agenda Item 6.A TO: SUBJECT: Mayor and City Council Peter Hellegers, City Planne@ Case #04-05 Paul Spencer 1863 Lake Lane Variance (Zoning Ordinance) FROM: Reqnested Aetion The applicant is requesting a variance of 19.80 feet from the principal structure rear yard setback and a variance of 13.30 feet from the principal front yard setback. The variances would allow the applicant to improve the front porch entry, and also to construct an attached two-car garage . to replace the existing attached single-car garage. Planninl! Commission Findinl!s and Recommendation At their March 3, 2004 meeting the Planning Commission reviewed this case and made the following findings: I. The circumstances for which the variances are requested are unique to the property. 2. Granting of the variances would be in keeping with the spirit and intent of the City's Zoning Ordinance. 3. The property in question could not be put to a reasonable use without the granting of a vanance. 4. The hardship was not created by the owner. 5. Granting the variance would not alter the essential character of the neighborhood. Therefore, In Planning Case #04-05, the Planning Commission has recommended that the request for a 19.80-foot rear setback variance and a 13.30-foot front yard setback variance be approved to allow for the construction of a new garage in approximately the same location as the existing garage, construction of a new addition in approximately the same location as the \\Earth\Planning\Planning Cases\2004\04-05 Spencer Variance (PENDTNG)\03-29-04 CC Reportdoc . Page 1 of2 . e existing breezeway, and construction of a new front stoop in the same location as the existing front steps subject to the following condition: 1. The applicant shall file all necessary building permits with the Building Official for approval prior to the issuance of a building permit. Building permit plans shall be submitted to the Building Official a minimtnn of two (2) weeks before the planned start of construction. Options I, Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denics the request." 4. Table for additional information. Deadline for Al!encv Actions The City of Arden Hills receivcd the completed application for this request on February 3, 2004. Pursuant to Minnesota State Statue, the City must act on this request by April 3, 2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 6A-1 Planning Commission report - March 3, 2004 6A-2 Planning Commission minute excerpt - March 3, 2004 e l'farthIPlanningIPlanning Cases\2004\04-05 Spence, Variance (PENDING)\03-29-04 CC Repmtdoc Page 2 of2 Attachment 6A - 1 · . . -. e e ~ ~HILLS MEMORANDUM DATE: March 3, 2004 4.A PC Agenda Item TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: Case #04-05 Paul Spencer 1863 Lake Lane Variance (Zoning Ordinance) RCQuest The applicant is requesting a variance of 19.80 feet from the principal structure rear yard setback and a variance of 13.30 feet from the principal front yard setback. The variances would allow the applicant to improve the front porch entry, and also to construct an attached two-car garage to replace the existing attached single-car garage. Overview Surrounding Area North R-2: Single and Two Family Residential District R-2: Single and Two Family Residential District R-2: Single and Two Family Residential District R-2: Single and Two Family Residential District Single Family Detached Residential Single Family Detached Residential Single Family Detached Residential Single Family Detached Residential Low Density Residential Sonth Low Density Residential East Low Density Residential West Low Density Residential Low Density Residential Single Family Detached Residential R-2: Single and Two Family Residential 0,25 acres (approximately 11,130 square feet) Relatively Flat \\Earth\Planning\Planning Cases\2Q04\04-05 Spencer Variance (PENDING)\03-03-04 PC Report.doc Page 10[6 \ ) ) Site Overview Due to the shallow depth of the property (74.2 feet), the house docs not mcct our current setback regulations (scc #1 below) and is therefore considered a non-conforming structure. According to Ramsey County property information the house was built in 1948, prior to the establishment of the Ardcn Hills Zoning Ordinance, so the house currently has legal non-conforming status. The applicant proposes to remove the currcnt single-car garage (12.3 x 20.8; 255.84 sq. ft.) and build a new two-car garagc (22 x 26; 572 sq. ft.) that would maintain thc current distance from the back property line (10.2 feet). In addition to the new garage the applicant is proposing to remove the breezcway and convert it into an office area and entryway. The addition would maintain the existing distancc from the rear property line (15.4 feet) but would bring the front of the entryway/office closer to the front property line (41.8 feet), but would remain behind the front setback. Finally, the applicant is proposing to remove the existing front steps and rcplace the steps with a new stoop (6 x 7) that would be no closer to the front property line (26,7 feet). The front line of the house is currently 32.7 fcet from the front property line. In addition the above mentioned improvements the applicant proposes to removc the existing bituminous drive and deck area and install a new concrete drive and patio area. The application also mcntions that the applicant intends to re-dash the stucco exterior, replace the cxtcrior trim and change Ahe exterior colors to be aesthetically pleasing. 1. Sethacks - Does not meet requirement. The Front setback for principal buildings in thc R-2 distriel is 40 feet. The Rear sctback for principal structures is 30 feet; for accessory buildings it is 10 fcct. R-2' Requirement. 40' *26.7'/32.7'/43.7' **26.7' / 32.7' /38' Front Yard Rear Yard Side Yard Principal (west) Side Yard Principal (east) Rear Yard Accessory 10' N.A. N.A. Side Yard Accessory [0' N.A. N.A. *26.7' is the front setback to the existing steps; 32.7' is the front setback to the existing house; 43.7' is the setback to the existing garage. **26.7' is the front setback to the proposed new stoop/steps; 32.70' is the front setback of the existing house; 38' would be the front setback to the proposed garage. 30' 10.20' 10.20' 5'/15' 30.40' 20.60' 5'/15' 61.30' 61.30' N:\Planning Cases\2004\04-05 Spencer Variance (PENDfNG)\OJ-OJ-04 PC Report.doc Page 2 of6 , e - It . . . ') j 2. Lot Coverage - Meets Code Requirement. The requirement for all residential districts is a maximum of 25%. The proposed additions would bring the principal structure to 15 % lot coverage. 3. Landscape Lot Area - Meets Code Requirement, The requirement for all residential districts is a Minimum Landscape Lot Area of 65%. Construction of the new garage would leave approximately 76% of the lot as landscape area. Variance Criteria A, State Requirements Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), defines "undue hardship" as: ". . . means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of thc landowner is due to circumstance unique to the property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality, Economic considerations alone shall not constitute an undue hardship if reasonable use of the property exists under the terms 0 f the ordi nance. .. " B. City Requirements Section VIII, D, 4, c and d, of the City's Zoning Ordinance state that, "Adherence to the provisions of this ordinance is rcquired. except for special cases which arise because of the configuration of a particular parcel. The condition shall not have been created by the landowner. A variance or variances may be granted from specific provisions of this ordinance because such land factors as length of a side of a lot, the shape of the lot or the unusual terrain prohibit reasonable development equivalent to that which would be permitted without variance on a similar size lot located in the same district, but which lot has no unusual configuration. Economic conditions alone shall not be grounds for a variance. In no case shall the granting of a variance impair the health, safety, comfort and general welfare of the public, nor will it be contrary to the intent and purpose of the Comprehensive Plan. the official map or this or any other ordinance ofthe City." N:\Planning Cascs\2004\04-05 Spencer Variance (PENDING)\03-03-04 PC Report.doc Page 3 of6 ) " ) Variance Findinl!s . Minnesota State Stature 462.357, subd. 6, requires that Cities consider the following five matters when hearing requests for zoning ordinance variances. 1. Are the circumstances for which the variance is requested unique to the property? Yes. A limited number of properties which are located on Lake Lane in Arden Hills that could claim a similar hardship due to the configuration of the parcel. The applicant also has a very shallow lot (74.2 feet wide) which limits the applicant's ability to make any improvements to the principal structure without .. . rcqutrtng a vanance. 2. Would granting the variance be in keeping with the spirit and intent of the City's Zoning Ordinance? The stated Purpose and Intent of the City's Zoning Ordinance include the following applicable statements: This ordinance is enacted for the following purposes: . To promote the character of and preserve and enhance the properties and areas within the City including wetlands, ponds, and marshes. (Section I,B,2) . To fix reasonable standards to which buildings, structures and land shall conform for the benefit of all.(Section I,B,7) . The stated purpose of the R-2 Single and Two Family Residential District is as follows (Section 5,D,2): I. To establish areas for the development of single and two family housing at a maximum density of approximately five units per net acre. 2. To reserve development areas for single and two family housing, 3. To restrict cncroachment of incompatible uses. 4. To maintain density limitations. 5. To take advantage of municipal utilities. 6. To preserve open space. Yes. The variance requested appears to comply with the stated Purpose and Intent of the City's Zoning Ordinance and of the purpose of the R-2: Single and Two Family Residential District. Due to thc extremcly shallow lot, the applicant could not make the proposed improvements without requiring a variance. . N:\Planning Cases\2004\04-05 Spencer Variance (PENDlNG)\03-03-04 PC Report-doc Page 4 of6 . . . ) 3. Could the property in question be put to a reasonable use without the granting of the variance? No. The applicant could continue to use the existing home and garage but could not make improvements to expand the garage without a variance. Single and Two-car garages have consistently been considered reasonable uses if the applicant has no other option than to apply for a variance for the construction of such a garage. In this instance, the parcel only has a depth of 74.2 feet. The applicant would be left with only 4.2 feet of depth to work with and not require a vanance. 4. Was the hardship created by the owner? No. The house was built in 1948, prior to the establishment of the Arden Hills Zoning Ordinance, Therefore the hardship of shallow lot depth was not created by the property owner. 5. Would granting the varianee alter the essential character of the neighborhood? No. Therc are 14 other properties on Lake Lane which were built on the same style of very narrow lots, All of these properties would require some sort of variance, most likely front or rear setbacks, to make any additions to their property. In addition, the applicant's proposal would not encroach any further into the front and rear setback areas than the current extent of the house and garage. However, the variances are necessary because the additions would represent new construction which is required to be compliant with the R-2 District Setbacks (office/entryway, new stoop, garage); and increased area (additional square feet) in violation of the R-2 District Setbacks (garage). Since the proposed additions would not encroach any further into the setback areas and the lot coverage and landscape area requirement appear to be compliant, staffbelievcs that the proposal would no alter the essential character of the neighborhood. Deadline for Al!encv Actions The City of Arden Hills receivcd the completed application for this request on February 3 2004. Pursuant to Minnesota State Statue, the city must act on this request by April 3, 2004 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The city may with the petitioner's consent extend the review period beyond the 120 days. N:\PlanningCases\2004\04-05 Spencer Variance (PENDrNG)\03-03-04 PC Report.doc Page 5 of6 , ) ~\ } Options . I. Recommend approval as submitted, 2. Recommend approval with conditions. 3. Recommend denial. Tfthe City denies the petitioner's request, "... it must state in writing the reasons for the denial at the time that it denies the request". 4. Table for additional information. Recommendation In Planning Case #04-05, staffrecommends that the request for a 19.80-foot rear setback variance and a 13.30-foot front yard setback variance be approved to allow for the construction of a new garage in approximately the same location as the existing garage, construction of a new addition in approximately the same location as the existing breezeway, and construction of a new front stoop in the same location as the existing front steps subject to the following condition: I. The applicant shall file all necessary building permits with the Building Official for approval prior to the issuancc of a building permit. Building permit plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. Attachments . 4AI Location Map. 4A2 Statement and materials supplied by the applicant. 4A3 Letters and comments staff has received from residents. . N:\Planning Cases\2004\04-QS Spencer Variance (PENDING)\03-0J-04 PC Report.doc Page 6 of6 : ) , } . Planning Commission - 3/3/04 Attachment 4a - 1 . . ~ ~ ~ ~ '" w ~~i2~ .~~;n E :;~;~~ ~I~ ~ ~mJff~Ti ~3 I ~ .~ ''''..,., ai~ ~ O;:1j"E<O~ ~<;{:;:;~ W ~ " ) c: o :;:iQ. ~co 0::: -I >, . ) <:]z, Q) OJ U. o o OJ 0 0 0 '<t 0 N II = ..- <D <Il () (j) 0 '" o o N c:. '" :J .l:i <Il lL o " -0 ~g< .:g~'lI..8",~ o.!'!n:!l.S!~~~ ~-g~~~~J?~ "a~.S! c..g.ti~~ 5 ~13~ o.g"'1" ~~~~~~-~~ ElIl~5i~8~1'l g:;;n 15 g$'ii ii .;$~t~~~ ~ :i-~E~ ,,;TH ~ E~2.l::l!(Q>-~ .~~!'l.ri~~1.Q- ~..~g~mKE q;82g,:lH"~: 8 ~ ~~ g.:q~", g:rn15c:~.9"'- ~:.. i 5~;~~ "''E8:!l""o-E!:! <'l;P)c.~~<;ge 15 ui:e'6 <l>=.cn :;'.~<;oo~:2u~ E~~~~iii~~ '" 6 - ill 5i .R'''' '" ~-l:~"'C<OLOV:!l:'.l o~:5g"6j;~~'" 1;lSllOowiS",l5 ;lll'l~g;-};~~~ ;;;Tj ~-g ~~~:g E.Qc.fa...",..", ..~ ~ t<ilC' E;;1;, l;;{g ~.: SIB.'!!..::.", ~-g~~~*~-c~ c",[I,':u:i; '" E:5 -~g~~ ~~I~o E1iI1:~g>3oll~g ",E~E~.2.f;:li'" ~~1l~ l~~~~ a. '" :;; <Il <II '" ro ~ CJ >, C :J o U >, <Il <II E '" ~ a; U .. ::s o III : ) I, j . Planning Commission - 3/3/04 Attachment 4a - 2 . . RECEIVF ~ttj - 2 2004 CITY OF ARDEN HILLS 'J04 en r VI- AK0tN HILLs ) Lake Lane Project Paul and Catherine Spencer Project Overview Currently 1863 Lake Lane has a breezeway and a one-stall attached-garage on the western end of the house, Where the breezeway stands we hope to build an addition allowing for an entry and a home office off the kitchen with a basement underneath, Where the garage stands we plan to build a two-stall attached garage while replacing the driveway. (Please see Project drawings.) In conjunction with this project we plan to re-dash the stucco exterior ofthe entire house, replace the exterior trim, replace the front stoop and stairs, and replace the deck with a ground level patio more in keeping with the overall style of our home. Simultaneously we want to change the exterior colors to be aesthetically pleasing. The overall goal of our project is to repair and improve the exterior of our home while adding a morc functional garage. Hardship Criteria ".) . I. Whethcr the circumstances for which the variance is requested are unique to the property. Lake Lane is a relatively narrow onc-block-Iong dead-end street off of Lake Johanna Boulevard that has unique lots because ofthc way they are oriented to Lake Lane. The circumstances that lead us to seek a variance are not shared by the vast number of homes in our area because of the unusual configuration of our property, but would be shared by the other homes on Lake Lane (14 properties). This home is a nonconforming building due to the lay of the lot. Since the depth of the lot from Lake Lane is only 74.22 feet, the required front and rear set backs (40 and 30 feet respectively) would only allow approximately 5 feet for the house to sit on. Due to this unique characteristic of the property (shallow depth) it is necessary to request a variance to make the improvements possible. We are seeking a variance from the required 30' rear set back requirement to allow us to build where our current structure stands. The proposed addition would lie at the same point in relation to the rear line, as does the current breezeway (15.4 feet) and even with the main residence. The proposed garage (22' wide by 26' deep) would lie the same distance from the rear line as the current garage (10.2 feet). . - ~- e Weare seeking a variance from the required 40' front set back to allow replacement of the front stoop and steps (which measures 6'by 7') with a new stoop/steps of the same dimensions and in the same location. The house itself has a front set back of32,7' with the stoop/step projecting out 6' towards the street The proposed garage will have a front setback of 38'; it is my understanding that the variance applied to the stoop/step could also apply to this smaller variance. 2. Whether a granted variance would be in keeping with the spirit and intent of the City's Zoning Code. This is our first home (purchased in 1997) and we did not anticipate the specific zoning issues regarding nonconforming buildings. A survey of the homes on our block reveals that those homeowners have or would also need to seek forward/rear setback variances since those homes are also nonconforming buildings (see photographs). We have considered several construction plans in an effort to comply with the code while dealing with the inherent constraints of our site. The variances we request are consistent with other homes in our area and do not change the general layout of our lot or the aesthetic feel of our home in relation to our neighbors. We believe the variances we seek are consistent with the spirit and intent of the code. 3. Whether the property in question can be put to a reasonable use without the granting of a variance. As described above, the existing structure at 1863 Lake Lane is a non-confonning structure due to the lay of the lot and its shallow depth. Complying with the 30' rear set back requirement not only makes compliance with the 40' front set back extremely difficult it would also place any new construction out of place with the existing main residence. This situation constitutes a hardship under wlrich the proposed improvements cannot be done if the code is strictly applied. The requested front setback variance is necessary because of the lot layout. The current front stoop and steps are in disrepair and need replacement; the placement of our home on the lot creates a need for a variance to allow us to do so. We have considered building a detached garage at length because we don't need a rear set back variance to do this, but we have been unable to overcome the disadvantages of this strategy. An obvious disadvantage of a detached garage is the loss of the convenience of an attached garage, which is one of the aspects of our home we really appreciate. Secondly, whether we detach or attach the garage, we would still build in the same location in relation to the rear property line (I0.2 feet) so, from a practical standpoint, to detach the garage changes nothing in relation to the property lines. If we build a detached garage, we would have to move our driveway further westward, wlrich is problematic for a maple tree in our yard we would like to preserve. We have found that our options for planning our garage is limited as a result of the unusual lay of our property. ) ) ) In summary, our goal is to improve our home practically and aesthetically by replacing the garage and breezeway with new structures and because of the atypical characteristics of our property there is a need for variances. . 4. Whether the property owner created the hardship. The hardship created is because of the shape (shallow depth) of the lot and the placement of the existing structure on the lot; the property owner has not created them. The problems are part of the original construction (completed prior to the implementation of current zoning codes). 5. Whether a granted variance will alter the essential character of the neighborhood. The configuration of this lot is typical for those found on Lake Lane and, as can be seen by the accompanying photographs, the overall plan and placement ofthe proposed improvements is in keeping with other homes on the block. 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Front Set Back Neighbor to East (Viewed from 1863) , , - ; \ ^ >> \ t ',\ <1l 0. il 0 \ ~ Q. \ ~, i 0 \ -0 c: . W Ui \ GO S c: 0 <1l <1l \ ~ f- <1l 0. m 2 . \, . Attached Garages on Lake Lane .. . . e . . " . Rear Set Backs of Attached Garages on Lake Lane . I,. . e !lanning Commission - 3/3/04 Attachment 4a - 3 e e Hellegers, Peter From: Fiorito, Michael r _ . Sent: Monday, February 23,2004 10:29 AM To: 'Peter.hellegers@ci,arden-hills,mn,us' Subject: Planning Case #04-05; Spencer Valentine Hi Peter- I reside at 1884 lake lane Arden Hills, MN 55112.1 am wri~ng to give my support for this variance, Thank you. Sincerely, 2/23/2004 Page 101 I . J e e e , , .. . Attachment 6A - 2 . . MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, MARCH 3, 2004 7:00 P.M. - ARDEN HILLS CITY HALL . , . . CALL TO ORDER Chair Sand called the meeting to order at 7:04 p.m. ROLLCALL Present were Commissioners Clayton Larson, Ken Bezdicek, Elizabeth Modesette, Megan Ricke, Clayton Zimmerman, and Chair David Sand. Absent: Commissioner Fran Holmes. Also present were Council Members Lois Rem, Brenda Holden, City Planner Peter Hellegers, Assistant City Administrator, Aaron Parrish, and Recording Secretary Kathleen Altman. A. APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON FEBRUARY 4. 2004. Commissioner Ricke requested the following changes: Page 8, last paragraph, change . concern to concert, Page 13, fourth paragraph, change Christ to Chris. Commissioner Zimmerman moved, seconded by Commissioner Larson to approve the February 4, 2004 minutes as amended. The motion carried unanimously (6-0). PUBLIC HEARINGS A. PLANNING CASE #04-03: PAUL SPENCER; 1863 LAKE LANE; VARIANCE Chair Sand opened the public hearing at 7:06 p.m. Mr. Hellegers stated applicants were requesting a variance of 19.8 feet from the principal structure rear yard setback and a variance of 13.30 feet from the principal front yard setback. The variances would allow the applicant to improve the front porch entry, and also to construct an attached two-ear garage to replace the existing detached single-car garage. Staff reviewed the proposal noting the five requests for a zoning ordinance variance. Staff recommended approval based on the following conditions: 1. The applicant shall file all necessary building permits with the Building Official for approval prior to the issuance of a building permit. Building permit plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. . "".J ~ ARDEN HILLS PLANNING COMMISSION - MARCH 3, 2004 2 e Commissioner Larson asked if Lake Lane was a private Street. Mr. Hellegers replied it was a public street. Commissioner Larson asked if all of the lots were platted in the 1940's. Mr. Hellegers replied they had been platted at that time. Commissioner Larson asked if all properties along Lake Lane were in the same situation, Mr. Hellegers relied all residents would need to request a variance on this street for any improvements. Commissioner Zimmerman asked if the two-car garagc would bc situated five foot closer than the existing garage to the front yard setback. Mr. Hellegers replied that was correct Chair Sand invited anyone for or against the variance to come forward and make comment. Robert Gibson, 1860 Lake Lane, stated he was speaking for this rcquest. He stated he had lived in the area since the 1970's and over the years, the improvements that need to be made to many of the homes have needed some sort of a variance, He stated this street was a great place to live and any improvements made were for the better. . Paul Spencer, 1963 Lake Lane, applicant, stated they had spent a great deal of time trying to figure out how to work with the lot as it existed, and the way the lot was configured in order for them to do anything, they would need a variance. He indicated he felt they had come up with something they liked and that would work with the existing neighborhood. Chair Sand closed the public hearing at 7: 18 p,m. Commissioner Zimmerman commended applicant for the well thought out design. Chair Sand agreed with Commissioner Zimmerman's comments, He stated this was an excellent presentation including floor plans and pictures. He noted this would be an improvement for the neighborhood. Commissioner Larson asked if they had a method in the Ordinances to change the setbacks from the street in that particular area, which would relax the normal setbacks, and therefore eliminate a lot of work on staffs part for variance requests. Mr. Hellegers replied one thing he could think of was if they could do an overlay district for the 14 homes in this area, which would eliminate a number of the variances that would be necessary otherwise. Commissioner Larson statcd it might behoove the City to look into something like this. He noted there was no objections to improvements such as this, . Mr. Hellegers stated he would look into this and bring this back to the Commission at a future date. Chair Sand stated if they did this for this street, they should also look at other difficult streets/neighborhoods to do overlay districts for those areas at the same time also. ARDEN HILLS PLANNING COMMISSION - MARCH 3, 2004 3 ,. l. ' Commissioner Ricke moved, seconded by Commissioner Zimmerman to recommend approval of Planning Case No. 04-03, Paul Spencer, 1863 Lake Lane, Variance of 19.80 feet from the principal structure rear yard setback and a variance of 13.30 feet from the principal front yard setback, subject to the condition as noted in staffs March 3, 2004 report. e The motion carried unanimously (6-0). B. PLANNING CASE 04"06: MSP COMMERCIAL; 3130 CLEVELAND AVENUE; MASTER AND FINAL PLANNED UNIT DEVELOPMENT (PUn) Chair Sand opened the public hearing at 7:24 p.m. Me. Hellegers stated applicant was requesting approval of a Master and Final Planned Unit Development (PUD) to construct a new office/medical building. He indicated discrepancics from the Neighborhood Business District Standards include: A clinic use in excess of 3,000 square fcet, parking setbacks which are less than the 20 foot standard, and the use of EFIS as an exterior material. Hc reviewcd his report and recommended approval ofthc Master and Final Plan PUD subject to the following conditions: I. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. 2. No construction shall begin before plans are approved by thc City of Arden Hills' . Building Official. 3, The building and attic shall be sprinkled. 4. The applicant shall submit a landscape performance bond or other surety for 125% of thc cost of materials and installation valid one full year from the date of installation prior to the issuance of a building permit. 5. The applicant shall obtain all necessary permits from the Rice Creek Water Shed District and Ramsey County. 6, The concrete curb and walk at the front entry to the building shall include an ADA compliant curb cut and ramp. 7. Decorative lighting as approved by City staff shall be required for parking lot lighting. 8. Two freestanding monument style signs, not to exceed 60.5 total square feet, shall be allowed on the property. The sign shall be located so that a c1car vision triangle is maintained. 9. A revised grading and drainage plan rcsponsive to the issues outlined in the February 17, 2004 Memo from City Engineer be submitted to the City Engineer for his approval. 10. The applicant shall provide and install a 6-foot wide bituminous trail along the public right-of-way on Cleveland Avenue and County Road D. 11. The applicant shall provide a 15' x 15' sign easement for gateway signage near the intersection of County Road D and Cleveland A venue. 12. A bicycle rack shall be providcd as indicated on the Site Plan from Genesis Architecture and received by the City on February 4, 2004. . 13. A PUD Permit and Development Agreement shall be provided by the City Council prior to the issuance of a building permit. . , . ~ ~HILLS Agenda Hem #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 6B Mareh 29. 2004 PH fffi'I CD \tV $0.00 $0.00 Aoril 4. 2004 Request of City Council Action Council Action Request: Consider a request for a Master and Final Planned Unit Development (PUD) to construct a new office building at the northeast corner of County Road D and Cleveland Avenue; also authorizing the Mayor and City Administrator to execute the easement forms and the PUD Permit/Development Agreement. Staff Recommendation: Approve the Master and Final Planned Unit Development to construct a new office building at the northeast corner of County Road D and Cleveland Avenue, subject to the 14 conditions as listed on the staff report to the City Council dated March 29, 2004, and authorizing the Mayor and City Administrator to execute the easement forms and the PUD Permit/Development Agreement. . Advisory Commission Action: ~ Planning D PTRC Date Date March 3, 2004 Action: DReviewed '~Action: DReviewed [SJApproved DApproved DDenied DDenied Supporting Documents: ~ Memo/Letter: Staff Report to City Council- March 29,2004 Staff Report to Planning Commission - March 3, 2004 D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: . ~ Other: Planning Commission Minute Excerpt - March 3, 2004 Gateway Sign Easement and Underground Utility Easement Planned Unit Development Permit / Development Agreement Request for City Council Action Ageuda Item #:.6B City Council Meeting Date: March 29, ?004 Financial Implications: Administrator/Staff Comments: \\Earth\Admin\Council\Forms\Reqllest for City COllllcil A~Liorujoc i . . . . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 6.B March 29,2004 TO: Mayor and City Council Peter Hellegers, City Planne@ FROM: SUBJECT: Case #04-06 MSP Commercial, LLC 3130 Cleveland A venue (Cleveland and County D) Master and Final Planned Unit Development Requested Action The applicant is requesting approval of a Master and Final Plan Planned Unit Development (PUD) to construct a new office/medical building. Discrepancies from the Neighborhood Business District Standards include: a clinic use in excess of3,OOO square feet (7,368 gross square feet proposed), parking setbacks which are less than the 20 foot standard (12 feet to the west, 16 feet to the south), and the use of EFIS as an exterior material (currently not allowed in the NB District). Authorization for the Mayor and City Administrator to execute the attached easement forms and Planned Unit Development Permit/Development Agreement has also been requested. Update A Planning Commissioner had requested that the City Enginecr take another look at the plans to verify that the drainage area at the northwest comer of the property would not adversely affect neighboring property owners. The City Engineer has reviewed the plans a second time and confirmed that the drainage area should not adversely affect neighboring property owners. Planninl! Commission Findinl!s and Recommendation At their March 3, 2004 meeting the Planning Commission reviewed this case and recommended approval subject to the following conditions: \\Earth\Planning\Planning Cases\2004\04-06 MSP Master and Fina] PUD for Cleveland and County Road D (PENDING)\03-29-04 CC ReporLdoc Page 1 of3 I. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction, . 2, No construction shall bcgin before plans are approved by the City of Arden Hills' Building Official. 3. The building and attic shall bc sprinkled. 4. The applicant shall submit a landscape performance bond or other surety for 125% of the cost of materials and installation valid one full year from the date of installation prior to the issuance of a building permit. 5. The applicant shall obtain all necessary permits from the Rice Creek Watcr Shed District and Ramsey County. 6. The concrete curb and walk at the front entry to the building shall include an ADA compliant curb cut and ramp. 7. Decorative lighting as approved by City staff shall be required for parking lot lighting. 8. Two freestanding monument style signs, not to exceed 60.5 total square feet total, shall be allowed on the property. The signs shall be located so that a clear vision triangle is maintained. 9. A revised grading and drainage plan responsive to the issues outlined in the February 17, 2004 Memo from City Engineer be submitted to the City Engineer for his approval. 10. The applicant shall provide and install a 6-foot wide bituminous trail along the public right-of-way on Clevcland Avenue and County Road D. 11. The applicant shall provide a 15' x 15' sign easement for gateway signage near the intersection of County Road D and Cleveland Avenue, 12. A bicycle rack shall be provided as indicated on the Site Plan from Genesis Architecture and received by the City on February 4,2004. . 13. A PUD Permit and Development Agreement shall be approved by thc City Council prior to the issuance of a building permit. 14. Parking lot lighting be revised and submitted to the City Planner for approval prior to issuance of a building permit. Options I. Recommend approval as submittcd. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information, Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on February 4, 2004, Pursuant to Minnesota State Statue, the City must act on this request by April 4, 2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review \\Earth\Planning\Planning Cases\2004\04-06 MSP Master and Final PUD for Cleveland and County Road D (PENDING)\03-29-04 CC Rcport.doc Page 2 of3 . . . . period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 6B-1 6B-2 6B-3 Planning Commission report - March 3, 2004 Planning Commission minute excerpt - March 3, 2004 Easement forms and PUD Permit/Development Agreement \\Earth\Planning\Planning Cases\2004\04-06 MSP Master and Final PUD for Cleveland and County Road D (PENDING)\03-29-04 CC RepoTLdoc Page 3 of3 Attachment 6B-l . . . -. e e ~ ~ILLS MEMORANDUM DATE: March 3, 2004 PC Agenda Item 4.B TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: Case #04-06 MSP Commercial, LLC. Master and Final Plan PUD for the Arden Hills Professional Building 3130 Cleveland Avenue North Requested Action The applicant is requesting approval of a Master and Final Plan Planned Unit Development (PUD) to construct a new office/medical building. Discrepancies from the Neighborhood Business District Standards include: a clinic use in excess of3,000 square feet (7,368 gross square feet proposed), parking setbacks which are less than the 20 foot standard (12 feet to the west, 16 feet to the south), and the use ofEFIS as an exterior material (currently not allowed in the NB District). Back2round Surrounding Area North South (Roseville) East R-2: Single and Two Family Residential B-2: Retail Business / B-1: Limited Business R-2: Single aud Two Family Residential Single Family Residential Neighborhood Commercial I Office Single Family Residential Low Density Residential Business / Low Density Residential Gas Station / Residential Low Density Residential West (New Bri hton) Community Business B-2: Neighborhood Business \\Earth\Planning\Planning Cases\2004\04-06 MSP Master and Final PUD for Cleveland and County Road D (PENDING)\03-03-04 PC Report MSP.doc Pagel of 10 Site Data e Neighborhood Business Vacant Nil: Neighborhood Business I PUD Overlay ,76 acres (33,000 square feet) N/A Relativcly flat The City has reviewed the following requests for this property: Planning Request Comments CC Action Case Master and Final Plan PUD 10,279 square foot, 2-story 02-20 Amendment office building (Nelson / 12/912002 (A) ABE Investments) 8,389 square foot I Y2 story 01-31 Master and Final Plan PUD office building (Nelson / 12/1 0/01 (A) ABE Investments) Master and Final Plan Planned Unit DevelofJment (PUD) e According to the Zoning Ordinance, "the 'PUD' District promotes the development of land in a unified manner by treating the entire development as a single entity, . .." Generally, the purposes of the Neighborhood Business District are: a. To be located at the edge of residential ncighborhoods, b. To provide a limited range of over-the-counter, convenience, retail, and service uses to accommodate the needs of the adjacent residents, c. To place limitations on the type, size and intensity of uses within this district, given its proximity to residential uses. d. To place emphasis on convenience for pedestrian, hicycle, and public transportation access to the usc. e. To accommodate, wherc possible, a public commons giving residents a place to gather and interact with one another. f. To ensure adequate buffering is provided on these sites for the adjaccnt residential uses. g, To require, where applicable, compliance with the City's gateway requirements. \\Earth\Planning\Planning Cases\1004\04-Q6 MSP Master and Final PUD for Cleveland and County Road D (PENDlNO)\03-03-04 PC Report MSP .doc Page 2 of 10 e . . . ) Overview The applicant is proposing a 7,368 square foot one-story office / medical building for the northwest corner of County Road D and Cleveland Avenue at 3130 Cleveland Avenue North, Currently, there is one tenant projected to occupy the entire building. However, the applicant has proposed that the building could be divided in half to house two tenants if the need should arise. The tenant projected to occupy the space for the first ten years is St. Paul Radiology. The tenant's business is performing MRI's and X-rays for patients on a scheduled appointment basis, A clinic is the closest usc listed in the Neighborhood Business District to St. Paul Radiology's operation. Currently, the Neighborhood Business District docs not allow clinics larger than 3,000 square feet. The footprint of the proposcd building is slightly larger than the footprint of the building which was approved in Planning Case (PC) #02-20, Howcver, since this is a one-story building the total size of the building is almost 3,000 square feet smallcr. The general layout of the site plan is similar to the site plan approved in PC #02-20, however, thc building has been pushed slightly further south and wcst to better prcserve buffer areas between the building and the surrounding residential properties, Thc parking layout and building materials are also similar to what was approved in PC #02-20. The proposed parking lot is slightly smaller than the parking lot in PC #02-20 due to the building footprint being slightly larger and the increased buffer areas. A Neighborhood Meeting was hosted by MSP Commercial and held at thc Arden Hills City Hall Chambcrs on 6:00p.m., Thursday, February 26, 2004. Notice for the meeting was sent to propcrty owners within 350 feet of the subject property. Approximately 5 residents, City staff, and the applicant were in attendance. The applicant informed the group of the proposed plans for the site and answered resident questions. The following provides an evaluation of site plan and related requiremcnts bascd on the attached plan set: Master and Final Plan PUD ! Site Plan Review I. Lot Area, Size and Setbacks -All Code Requirements Met As the site data in the overview section indicates, the property is ,76 acrcs, or approximately 33,000 square feet. Thc Neighborhood Business Zoning District requires a minimum lot area of 13,000 square feet for non-residential uses, The following table highlights the sctback requirements: \\Earth\Planning\Planning Cases\2004\04~06 MSP Master and Final PUD for Cleveland and County Road D (PENDING)\OJ-OJ-04 PC Report MSP.doc Page 3 of 10 ) - Pro Dosed at Shortest Point MJIILlIllI.m Buildinl! Setbacks Required FrotltXard (Cleveland) 20 Feet 116 Feet Rear Yard 20 Feet 30 Feet Sidc Y ard- Interior 5 Feet 30 Feet Side Yard-Comer 20 Feet 20 Feet --~--_.__. . 2. Buildiug Area / Floor Area Ratio - Meets requirement. The floor area ratio requirement for the NB Neighborhood Business District is 0.7. The proposal shows a floor area ratio of 0.22, (Square Feet) 23,100 (Square Feet) 7,368 (%) 70% Max (%) 22% 3. Lot Covered by Sh'ucture - Does not meet requirement. The Lot Covered by Structure requirements includc the space covered by the principal and accessory buildings. Since the principal building is a one-story structure the lot covered by structure figure and floor area ratio figure are virtually identical (the trash enclosure was included in the lot covered by structure figure). . (Square Feet) (%) 7,488 23% 4. Height - Meets Code Requirement The maximum building height allowed in the Neighborhood Business District is 35 feet. The proposed elevations show a building hcight of29 feet at the highest point of the building. 5. Landscape Lot Area, Landscaping - Landscape area requirement met; Landscaping requirements not met, The landscape area requiremcnt for the NB district states that a minimum of 35% of the property should be kept as landscape area. The proposed development significantly exceeds the requiremcnts by having 61 % of the propeliy as landscape area. \\Earth\Planning\Planning Cases\2004\04-06 MSP Master and Final PUD for Cleveland and County Road D (PENDING)\03-03-04 PC Report MSP .doc Page 4 of 10 . . . . (Square Feet) 11,550 (%) 35% Min (Square Feet) 20,118 (%) 61% Under the City's landscape plan design requirements 23.03 caliper inches of trees are required (the minimum total caliper inchcs rcquired for trees can be arrived at by dividing the gross square footage of all floors of the building [7,368] by 320) for this case. In addition, NB District requirements state that an additional landscaping equal to 3 caliper inches per 40 feet of public street frontage shall be added. The additional amount oflandscaping required would equal 27.87 caliper inches. Therefore, the total caliper inches of trees required would be 50.90. The NB District requirements also state that "buffer yard landscaping shall not be included into the minimum landscaping calculation (Section A,5,a)" [Zoning Ordinance Section 5,H,5,b]. City staff received a copy of a revised (full-size) landscape plan from the applicant on February 26, 2004. Scaled down copies of the revised landscape plan were not availablc at the time that the PC Packets were mailed out. However, the reviscd landscape plan showed increased caliper inchcs of trees with most of that increase coming from more coniferous trees. At the neighborhood meeting on February 26th, those residents in attendance indicated that they were comfortable with the revised landscape plan. The applicant has proposed 52.50 caliper inches of deciduous and ornamental trees and 79.95 caliper inches of coniferous trees in the provided area near Addition J. The result is 132.45 total caliper inches, but only 37.50 caliper inches outside of the buffer yard area (sce Scction 5,H,5,b), Since thc proposed building and parking lot have bcen sitcd to leavc as much space as possible for the buffer yard, thcrc is likely not sufficient space to add any more landscaping to the site without overcrowding the proposed trees. Staff would also note that the caliper inches of trees do not comply with the percentages outlined in the City of Arden Hills Landscaping Plan standards (as shown on table below). Caliper Inches of proposed trees are outlined on the table below The spruce trees (coniferous) proposed by the applicant actually fall somcwhere between the categorics listed below as they are 3.33 caliper inches (8-foot hcight divided by 2.4). Staff has included the spruce trees in the 2 to 3 inch caliper category. \\Earth\Planning\Planning Cascs\2004\04-06 MSP Master and Final PlJD for Cleveland and County Road D (PENDlNG)\03~03-D4 PC Report MSP .doc Page 5 of 10 ) . 1-2 Stories 50 % (25.45) 30 % (15.27) 20 % (10,18) Proposed # of Caliper Inches '24.001"118.95 '0,00/"0.00 '13.50/"13.50 *Landscaping outside of buffer area. **Totallandscaping. including the buffer area. In addition to the caliper inches of trees, the applicant is also proposing to plant 40 shrubs and] 64 perennials. 6. Sign age - Does Not Meet Requirement Thc sign ordinance allows for 60 square feet of freestanding signage. Additionally, the sign ordinance only allows for one freestanding sign per property. The proposed site plan contemplates two 30.02 square foot monument signs adjacent to each of the accesscs. Since the property has access to two public streets, the request seems reasonable. The signs should be located to maintain a clear vision triangle. Elevations of thc proposed monument signs are included in the plan set. . 7. Aesthetics - Does Not Meet Requirement A colorcd building elevation is provided in the plan sel for your review. The neighborhood business district requires the following with regard to building exteriors: · Accomplishing the stated purpose of the NB District requires particular concern for the design of buildings, site features (such as landscaping, lighting, and signage) and site design. The arrangement, geometry, massing, materials and colors shall be responsive to existing buildings, site features and site dcsign on adjoining sites in the district. . Sloped Roofs shall be utilized on all principal and accessory structures, Roofing materials and design shall be consistent with those found in the adjacent residential neighborhoods. . Exterior Materials shall include only face brick, stone, glass, or natural wood products, All walls shall be treated with the same exterior materials. \\Earth\Planning\Planning Cases\2004\04-Q6 MSP Master and Final PUD for Cleveland and County Road 0 (PENDING)\03-03-04 PC Report MSP.doc Page 6 of 10 . . . . ) The building design is a one-story, hip-roof office building with the following exterior materials; rock facc CMU block (appears similar to brick), and EFIS with the same exterior materials on all four walls. In Planning Case #02-20, the proposcd building materials were predominantly stucco with a masonry basc. 8. Parking - Meets Office Requirement, Does Not Meet Clinic Requirement. Potentially applicable parking standards are: Office: 1 for each 250 feet of gross floor area. Clinic: I for each doctor or dentist plus 1 for each nurse, technician, or professional, and I for each 200 feet of gross floor area. Using the standards as listed above, the office standard would necessitate 29.47 parking spaces; the clinic standard would necessitate approximately 45 spaces. The proposed plans show 30 parking spaces, including two handicapped spaces. The applicant has indicated that St. Paul Radiology would not need that many spaces. However, providing at least 30 parking spaces should allow the building to mcct the office requirement if the building were ever divided for two office tenants. Since St. Paul Radiology is not a typical clinic, using the parking standard for clinics would probably lead to a sitc that would be over-parked, 9. Access aDd Circulation. - Meets Code Requirement Access to the property is proposed from Cleveland Avenue and County Road D. The access to the public street is proposed to be 24 feet wide. A permit from Ramsey County would need to be obtained for the curb cut. Their minimum requirement is typically 26 feet. Based on the City's zoning code requirements, both of the accesses are located a sufficient distance from the intersection, 10. Sereening - Meets Code Requirement Significant landscaping is proposed to screen both the parking on site and adjacent properties. A 6-foot privacy fence is proposed for screening the westernmost residential property to the north, while substantial landscaping, including eight 6-foot Arborvitae, four 6-foot Larch trees, and six 8-foot Black Hills Spruce trees are proposed along thc remainder of the north property line. Five 8-foot Colorado Spruce, five 8-foot Black Hills Spruce, and 3 Harvest Gold Crabapplc trees are proposed as screening along the east property line, While the above does provide a high level of screening, the neighborhood business district also requires that 30 foot buffer yards be maintained adjacent to all residential uses "such that \\Earth\Planning\Planning Cases\2004\04-06 MSP Master and Final PUD fOf Cleveland and County Road D (PENDIN"G)\03-03-04 PC Report MSP.doc Page 7 of 10 '\ ) ~ \ ) the use is effectively screened from the adjacent residences." The required buffer yard is substantially maintained on both the north and the east sides of the property. On the northern part of the property, a 14 foot buffer yard is provided between the parking lot and the . residcntial properties to the north (a 30 foot buffer yard is proposed between the building and the residential properties to the north). However, this would seemingly be an acceptable deviation given the landscaping and fencing provided, Since this is a PUD, deviation from certain requirements is permissible. A masonry trash enclosure is proposed for the north side of the property. The revised landscape plans show substantial screening from the trash enclosure through the use of coniferous trees. 11. Lighting - Does Not Meet Code Requirements Lighting is idcntified on the site plan. A photometric plan is included in the plan set for your review. Thc Zoning Ordinance requires that all lighting be directed away from adjoining lots or public streets and must be hooded so that light is only directed onto the subject property. Currently the photometric plan shows the north parking lot light emitting above the .4 candles on the neighboring residential property. While there is significant landscaping and fencing to screen the neighboring properties, the lighting plan should be revised to reduce the level of lighting cast on the neighboring residential properties. Additional neighborhood business requirements include the following: . Lighting is not permitted to wash the building. Acccnt lighting delineating the main . entrance to the building is pcrmissible. . Security and parking lot lighting shall be on pedestals not to exceed 14 feet in height. Two parking lot lights are contemplated, onc on thc north and a second on the south end of thc parking lot. Given the requirements oflhe neighborhood business district, the lighting provided should go beyond standard shoebox lighting. A condition requiring decorative lights as approved by City staff has been incorporated into the recommendation. 12. Grading and Utilities. Requires Revision based on Evaluation by City Engineer The property would be serviced by existing utilities (sewer, water, gas, electric, and telephone). Please see the February 17, 2004 Memo from the City Engineer regarding drainage and utilities. Master and Final PUD approval should be conditioned on approval of a detailed utility plan by the City Engineer. A revised grading and drainage plan addressing the issues in the City Enginecr's memo will also need to be submitted and approved by the City Engineer. Silt fencing will need to be placed around the property during construction. \\Earth\Planning\Planning Cases\1004\04-06 MSP Master and Final PUD for Cleveland and County Road D (PENDlNG)\03-03...o4 PC Report M SP .doc Page 8 of 10 . -'\ } . 13. Additional Neighborhood Business Requirements . . . The Neighborhood Business District requires that sidewalks be put in placc along public rights of way. An existing bituminous trail currently runs North/South on Cleveland Avenue. Thcre is currently no sidewalk running East/West on County Road D. According the Park and Recreation Director, this is a planned trail cOtmection. In Planning Cases #01-31 and #02-20 the property owner was required to install a new publicly dedicated 6-fool wide trail adjacent to the right-of-way on County Road D and replace the existing 6-foot wide trail along County Road D and have the trails connect at the intersection. Thc applicant has proposed a 5-foot concretc walk along County Road D. Staff would recommend that the applicant install new trails as was previously contemplated in Platming Cases #01-31 and #02-20. . This area is designated as a community "Gateway" to the City of Arden Hills. The applicant has agreed to provide a 15' x 15' easement at the intcrsection of County Road D and Cleveland for Gateway signage purposes. Staff Recommendation In Planning Case #04-06 staff recommends approval ofthe Master and Final Plan PUD subject to the following conditions: I, Building Permit Plans shall be submitted to the Building Official a minimum of two (2) wccks before the planned start of construction. 2. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. 3. The building and attic shall be sprinkled. 4. The applicant shall submit a landscape performance bond or other surety for 125% of the cost of matcrials and installation valid one full year from the date of installation prior to the issuance ofa building permit. 5. The applicant shall obtain all necessary permits from the Rice Creek Watcr Shcd District and Ramscy County. 6, The concrete curb and walk at the front entry to the building shall include an ADA compliant curb cut and ramp. 7, Decorative lighting as approved by City staff shall be required for parking lot lighting. 8. Two freestanding monument style signs, not to exceed 60.5 total square feet total, shall be allowed on the propcrty. The signs shall be located so that a clear vision triangle is maintained. 9. A revised grading and drainagc plan responsive to the issues outlined in the February 17, 2004 Memo from City Enginecr bc submittcd to the City Engineer for his approval. \\Farth\Planlling\Planning Cases\1004\04-06 MSP Master and Final PUD for Cleveland and County Road J) (PENDTNG)\03-03-04 PC Report MSP_doc Page 9 of 10 '\ ) ) 10. The applicant shall provide and install a 6-foot wide bituminous trail along the public right-of-way on Cleveland A venue and County Road D. I L The applicant shall provide a 15' x 15' sign easement for gateway signage near the . intersection of County Road D and Cleveland A venue. 12. A bicycle rack shall be provided as indicated on the Site Plan from Genesis Architecture and received by the City on February 4, 2004. 13. A PUD Pelmit and Dcvelopment Agreement shall be approved by the City Council prior to the issuance of a building permit. Options L Recommend approval as submitted. (4/5 Council vote is required) 2. Recommend approval with conditions. (4/5 Council vote is required) 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for thc denial at the time it denies the request." 4. Table for additional information. Deadline for Ae:encv Actions The City of Ardcn Hills received the complctcd application for this request on February 4, 2004. Pursuant to Minnesota State Statue, the City must act on this request by April 4, 2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day revicw period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments . 4b-l 4b-2 4b-3 4b-4 Location Map. Statement and materials supplied by the applicant. Memo from the City Engineer - February 17, 2004 Letters and comments staff has receivcd from residents. \\Earth\Planning\Planning Cases\2004'D4-06 MSP Ma:;ter and Final PUD for Cleveland and County Road D (PENDING)\03-03-04 PC Report MSP.doc Page 10 of 10 . ) ) . Planning Commission - 3/3/04 Attachment 4b - 1 . . , M ~ g 0~):i2 ~ T.~:gxE ~~ZS'._!f]. 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C :J o () >. <1> '" E 00 a:: a; !! ::I o VI \ I () . ~lanning Commission - 3/3/04 Attachment 4b - 2 . . o o o __".,.J.).____,__ "" 5: P , (',,-'\1'/i1 k' ,1",1 ()-- Arden Hills Professional Building Project Narrative MSP Commercial. owned by Richard H. Zehring, is a commercial development and management company headquartered in downtown Sf, Paul. We focus on suburban for lease office/medical buildings, typically 20,000 to 40,000 square feet in size. Our proposed project for 3130 Cleveland Avenue North conforms to that model. MSP currently has the site under contract for purchase with Mr. Steve Nelson, ABE Investments, and we are proposing significant positive changes and additions to the already approved building for this site. ABE Investments has agreed to sell the property to MSP contingent upon city approvals. We are proposing a single story, hip roof office/medical building wilh Sf, Paul Radiology as our anchor/sole tenant for the first ten years. The building is approximately 7,200 rentable square feet and has more than ample surface parking for Sf, Paul Radiology's staff and patient load at full capacity, and any subsequent office tenants in the future. Through our conversations with the neighboring land owners, we have added to an already full landscape plan, scaled the building back from its already approved two stories to one, and have kept trash, lighting and sight lines for neighboring houses to minimum impact. The project has a proposed occupancy date of September 1, 2004, requiring us to break ground no later than early April. At this point, three variances are being requested in order to accommodate the needs of the building: parking setbacks off the public right of way (currently approved in Mr. Nelson's plans), clinic space in excess of 3,000 square feet in a neighborhood business district, and the ability to use EIFS as a part of the exterior materials. EIFS will help provide a variety of textures and colors to the building's aesthetics. MSP pays special attention to the exterior of the building and only builds "Class A" buildings in "Class A" locations. . . . I- . ~-- m ~ m < l> 2 () ~ . () m ~ co < R z . ~ -< r I ~ . -{ ~ ! . ~- ;u ~, () ,. I> 0 ~ <:1 J H ! ~ ~ ~ < . ~ I! ~ I Inn ~ ez m ~ ~ ~ ~ ~ ~: > ~ , ~ f , 0 ; ~ ~ o ,g i '" f,; ~ ~ ~ i:; ~:-- Ii - . . ~ . . 1--- t... ~ ~ :- ita I ~ ~ m .... m ~ ~ t- ~~ o ... iii ;Jl ~ --__,. _u._._ __ --:- ..... "' .... ". ." . . .... ,.' :" r;;;:r-c'--'~:',I < -.~-- '- '-, II' nf~ i i~n qn ~ <$ , ,~~ 'r il .- , '-~n__n_.J I ~ f--!i III III W~"l~~: [~::;nn~_ l'lt' _'!cO: i - ~~. -I 1- - ..,': ~=T-a~ ~ -. -F._ It .~':~- -~~"~ t--",... -. {- .',.. f .~.- < --~.:,.. uJ<._.',.._ . (VAAlAlCI:I_1__ _nn -_ _I .. : '" =t~ 'if · ~ , : ' s! I: ,) ~ i! : ~ $:"' ."! 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"'-lat. Inc.. I I ~ I -r- . I I - ., I I I I I I I , I I I I I ~ I I s: I I .,. I 'j ~ I ~ I I [;2 I I:::, I I:::, I I I I I , I I L__ . i-- g~ ~~ e CI..lj'VELANlJ A VENUE [T' -, [XlSIING HOllS[ 3 .~ ;' - , ", ,-- I I I Co ~ ~ p: ~~ ~ ~ p pm ~ ~ ~Q ;s nUll ' ~z ~ ~, . ~I Zl Co n'~ ~ Co ~ ~ ~ ~ ~E ~ ~ ~ ~ i ~, ~ ~ n s ! " " p " JHH c m c ~ H ~~~ ~ . ". . -. I ~ " " . . . I ~ ! ~ . , a . ~ ~ ~ ~ ~ ~ m ; , ~H . . . . ~ ~ ~ ~ Il,ii Ii ,I~i~ IiI Ii IliiliJi lil!I~II!!i j o;t"gg il g:(?:!l me<> ;2111 z~Om ~~...."',.... 0 ~.... ~m~l g ~t~ oeo m8 g~~~ ~oi~~c<>~~i~ i!~~ ~. i ~s~ i~ Ini~~~MI i!~~~!i~~i ~~;~ i ~ ~~i ~i ~i~i~~ ~;~~!Ii~i~ ~~~ i ~ ~a; ij~ !j21~1~ ~I:~~~~!~ Iii ~ i II~ I; !~!~~~; i~i~i!iii Fc~ ~ ~!~ ~"~~h!~> g' ~,.~~' i~i ~ ~ ~~i ~i ;~~;il! ~li~i:~~1 ! 2 ~~@! ~,~h ~~. I r ~m ~ . ~ z ~ ~~f /g ~iiii ~ h~ '~2 g I~ ~ () I\J ~ ~ ARDEN HillS PROFESSIONAL BUilDING ~ ARDEN HilLS, MINNESOTA FOR: MSPIARDEN HillS, llC PREliMINARY SITE PLAN John Oliver.i- AModa_ Inc. Civil Engl1'l"mng.Lund SurveylnU.Lanu Planning _;jpt nn II II p~ I m ~ i ~ J ~ m i ~ ~ ~ ~ o ~ ~ ~ ~ ~ 0 m ~ z . ~ I I I ~ ~ " " 00M<>OF~")) i . ~:<: " I I . I 8 \ \ ~ . : I I I II I.)) ~ SJfII~..Ht.Pt(( ! I hereby oortlf)'lhIIt lNs plan, Sfl8Citlcalial orlllrM WlIIipnlpB/'8dbymeorundermydirtlClliUP6Mslon llIIdllllltlilffiBOOlyLic.1Il$8dProl8ssJonalENGlNEfR urnlerlhelawoflhaSlatBofMilll1i$Ota. JB 2781 Fn~wav B"../4vara, S...i/~ 120 Brookll/l"l Center, MN 51'i43C1 (763) 5;33-,7595 . FAX (763) 533..1937 SJQIIiwra: O~~nlfYOj"li"""'<Ul.D~.~om www.i..li.l!.........D~..om O/fioe" in: Elk Ill"..... Bu1'nMU. an.d BrookllP' C.nl.r, Mi,"......l... "." DESIGN8Y: DRAWN BY' CHECKEDIlY: DWGFILE: T~FILE: FILENO.: REV. DATE , ID4 P DESCRIPTION ,.- IlMITTAL JertmyBllOtl Floo;i, No. ~oat:l I I i , i\!CG I~I-Im-l-J.c-I--WCI-'-UOO--j-I-I-I-'_l_ Gl ~C IJG<O lC<;- RE ~6_23 ooT OOr~_uGT UGT WI 001 ~816~~~~ ~ i l~ ~~i~ CU'VIfMHIJ AVIfHUIf. i~ :~:o,~~ _"'-, )Liill__":,~ ~~,::-=-.-/J~ ~ ,,~m ~ j [I illr . 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" . . ~ > ~ I " \ / ) Planning Commission - 3/3/04 Attachment 4b - 3 . e e URS . ) ~ , ~, ~) MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370.0700 Fax: (612) 370~]}78 To; Peter Hellegers, Arden Hill City Planner Copy: Greg Brown, UR~, File: 37951-005-2001 From: Nick Landwer, PE Date; February 17,2004 Subjeet: Planning Case #04-06: MSP Commercial Master and Final Plan POO (3130 Cleveland Ave,) I have reviewed the utility, grading and drainage plans for the propcsed MSP Commercial e Master and Final POO. My comments inelude the following: 1, On the Utility Site Plan: A. The Developer will need a pennit and approval from Rar lsey County for the driveway entrances on both Cleveland A venuc and County Road r:, 2, On the Grading, Drainage and Erosion Control Plan: A. The plans show that the storm water inlet in the northeast corner is a 21" RCP. The applicant should verify this as the pipe out is only 12"- B. The proposed 6" water service should be located to the n lrth side of the water meter located approximately 90' north of the intersection along Cleveland Ave. The meter monitors the water flow in from Roseville, Please provide final plans for review and approval by Engineer prior to construction, Please call me at (612) 373-6500 with any questions. e } Plan_ning Commission - 3/3/04 Attachment 4b - 4 . e e . . . Kathleen K. Russell 2015 County Road D West Arden Hills, MN 55112-3511 RECEIVED FEe 23 2004 CITYOFA RDEN HILLS -' February 20, 2004 Peter Hellegers, City Planner City of Arden Hills 1245 West Highway 96 Arden Hills, MN, 55112 Dear Mr Hellegers, I am unable to attend the March 3, 2004 Public Hearing on Planning Ca<:e #04-06; MSP Commercial PUD, I have strong objections to the change of development for the property locatcd at 3130 County Road D Wcst I do not feel the land area is large enough to support a Medical Officc Building. The traffic gencrated and the parking spaces available would make a very tight situation. A 7200 square foot building is quite large far that corner. Where would the employees of the Clinic and the patients park? The intersection at Co. Rd D and Cleveland is already very busy. County Road D expands from one lane of traffic to two lanes about 150 feet from the semi-phares, Many people make left turns onto Cleveland and the inter - section should not be redone to provide on street parking. I strongly feel that if this plan IS too succeed, the plan must be changed to provide parking for cars. Sj{~u f\~~ KatWeen Russell Attachment 6B-2 . . . . e e , . ARDEN HILLS PLANNING COMMISSION - MARCH 3, 2004 3 Commissioner Ricke moved, seconded by Commissioner Zimmerman to recommend approval of Planning Case No. 04-03, Paul Spencer, 1863 Lake Lane, Variance of 19.80 fect from the principal structure rear yard setback and a variance of 13.30 feet from the principal frOnt yard setback, subject to the condition as noted in staffs March 3, 2004 report. The motion carricd unanimously (6-0), B. PLANNING CASE 04-06: MSP COMMERCIAL; 3130 CLEVELAND AVENUE; MASTER AND FINAL PLANNED UNIT DEVELOPMENT (PUD) Chair Sand opened the public hearing at 7:24 p.m. Mr. Hellegers stated applicant was requesting approval of a Master and Final Planned Unit Development (PUD) to construct a new office/medical building, He indicated discrepancies from the Neighborhood Business District Standards include: A clinic use in excess of 3,000 square feet, parking setbacks which are less than the 20 foot standard, and the use of EFIS as an exterior material. He reviewed his report and recommended approval of the Master and Final Plan PUD subject to the following conditions: 1. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. 2. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. 3. The building and attic shall be sprinkled. 4, The applicant shall submit a landscape performance bond or other surety for 125% of the cost of materials and installation valid one full year from the date of installation prior to the issuance of a building permit. 5. The applicant shall obtain all necessary permits from the Rice Creek Water Shed District and Ramsey County. 6, The concrete curb and walk at the front entry to the building shall include an ADA compliant curb cut and ramp. 7, Decorative lighting as approved by City staff. shall be required for parking lot lighting, 8. Two freestanding monument style signs, not to exceed 60.5 total square feet, shall be allowed on the property. The sign shall be located so that a clear vision triangle is maintained. 9. A revised grading and drainage plan responsive to the issues outlined in the February 17, 2004 Memo from City Engineer be submitted to the City Engineer for his approval. 10. The applicant shall provide and install a 6-foot wide bituminous trail along the public right-of-way on Cleveland Avenue and County Road D. II. The applicant shall provide a 15' x 15' sign easement for gateway signage near the intersection of County Road D and Cleveland Avenue. 12, A bicycle rack shall be provided as indicated on the Site Plan from Genesis Architecture and received by the City on February 4,2004. 13. A PUD Permit and Development Agreement shall be provided by the City Council prior to the issuance of a building permit. ARDEN HILLS PLANNING COMMISSION - MARCH 3, 2004 4 . Chair Sand asked if item three met lot reqnirements. Me. Hellegers replied it did meet the . lot requirement. Chair Sand asked about the lighting plan and the decorative lighting requirement. Me. Hellegers replied the Neighborhood Business District had a requirement that there be decorative lighting instead of the standard shoe-box lighting. He indicted applicant was willing to work with staff with respect to lighting. Commissioner Ricke asked if there was any proposal for on street parking, Me. Hellegers relied there was no proposal for on street parking. He noted there was a letter in the Commissioner's packet from Kathleen Russell, 2015 County Road D West, opposing this development because of on-street parking. However, he indicted he believed Ms. Russell misunderstood ihe request by applicant and there would be no on street parking for this development. Me. Hellegers suggested adding a condition number 14 to read: Parking lot lighting be revised and submitted to the City Planner for approval prior to issuance of a building permit. Chair Sand invited anyone for or against the varIance to come forward and make comment. Dick Zehring, President ofMSP Commercial, stated they had worked hard on coming up with a high quality building and he believed this was a good development for this site. . He noted St. Paul Radiology was anxious to have this development. He thanked the Commission for their assistance, Commissioner Zimmerman asked how many suites would there be and how much parking would that entail. Mr. Zehring replied there were a total of 18 employees at this location, with only 9 employees at any given time. He indicated there would also only be 9 patients at any given time due to the limited machines. So, if all of the employees were there and they had maximum patients on site, they would only need 27 parking spaces. Chair Sand inquired about drawing sheet A-3 and asked if this would be a cut stone look or a burnished look. A representative of Genesis Architecture stated this would have a cut stone look, which would give the building a very strong face and nice contrast to the efface material. He stated they attempted to bring the scale of the building down to blend in with the neighborhood, Chair Sand asked Me. Zehring how he felt the neighborhood meeting went. Me. Zehring replied he believed the meeting went well, and the majority of the neighbors were in support of the project. Commissioner Ricke asked if they agreed to the original 13 conditions required by staff and the addition of condition 14 at tonight's meeting. Me. Zehring replied he was very comfortable with all ofthe conditions, . Mark McGuire, 2030 Glen Paul, recommended this development for approval. He stated the current neighbors to the north had opposed the previous development proposal due to the height of the building and the screening issue. He indicated this developer addressed . . . . ARDEN HILLS PLANNING COMMISSION - MARCH 3, 2004 5 the neighbor's concerns and they appreciated them listening to the neighbors and having a well thought out development. Kimberly Luger, 2026 Glen Paul, stated she was in favor of this because the screening had been improved and this was now no longer a two-story building. Chair Sand closed the public hearing at 7:50 p.m. Commissioner Larson expressed concern about the drainage ditch on the north edge of the property. Mr. Hellegers stated he would have the City Engineer look at Commissioner Larson's concerns further. He did note there was condition number 9, which he believed addressed Commissioner Larson's concerns. Commissioner Larson stated he was comfortable with condition number 9 and he believed this did address his concerns. Commissioner Bezdicek asked if there would be a City monument sign on this corner. Mr. Hellegers replied that was the intent in the future. Chair Sand strongly urged the City to put City monument signs in the budget. He stated it was important to have signs welcoming people to the City. Commissioner Zimmerman moved, seconded by Commissioner Larson to approve Planning Case No. 04-06: MSP Commercial; 3130 Cleveland Avenue; Master and Final Planned Unit Development (PUD), subject to the conditions as noted in staffs Mareh 3, 2004, report and adding Condition 14 that the parking lot lighting be revised and submitted to the City Planner prior to issuance of a building permit. The motion carried unanimously (6-0), PLANNING CASE 04-02: BETHEL COLLEGE; 3900 BETHEL DRIVE; SPECIAL USE PERMIT (SUP) MASTER PLAN AMENDMENT; NEW SOPHOMORE DORM Chair Sand opened the public hearing at 8:02 p.m. Mr. Hellegers stated applicants were requesting approval of an amendment to their Special Use Permit (SUP) Master Plan and a Site Plan review to allow for the construction of a new 4-story dormitory on the northeast portion of the campus, Staff reviewed the proposal and recommended approval based on the following conditions: 1. The applicant shall continue to abide by the conditions of approval as stated in the approved Special Use Permit (SUP) and Master Plan and the subsequent SUP Amendments. 2. The applicant shall permanently maintain the 60-foot clearance around the entire building. 3, Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction, 4. No construction shall begin before plans are approved by the City of Arden Hills Building Official. . Attachment 6B-3 . . . . . . . ~ -... GRANT OF PERMANENT EASEMENT GA TEWA Y SIGN MSP Commercial, a Minnesota corporation represents that it is the record fee owner of the following described property situated in Ramsey County, Minnesota: Lot 13, Block 2, Dalsoren Addition (the "Property") For valuable consideration, the receipt of which is hereby acknowledged, Grantor does hereby convey to the City of Arden Hills, a Minnesota statutory city ("City") and its successors and assigns, a permanent easement for the construction, maintenance, operation, inspection and repair of a gateway sign; together with a permanent easement for ingress and egress, at any and all times, with all machinery, tools, equipment, vehicles and materials necessary for the aforesaid purposes, over, under and across the following described property: The South 15.0 feet of the West 15.0 feet of Lot 13, Block 2, Dalsoren Addition. The easement conveyed hereby is subject to the following restrictions which shall remain in full force and effect for the term of the easement: 1. The sign shall be a gateway sign for the City and shall not contain other advertising. 2. The sign shall not exceed a width of 20 feet nor a height of 4 feet 6 inches, as measured from the grade of the sidewalk/trailway adjacent to the sign on Cleveland Avenue and County Road D. 3. The City shall maintain any landscaping installed by the City in conjunction with the gateway sign. City installed landscaping shall not be of a type that will substantially reduce the visibility of the building constructed on the Property from the intersection of County Road 0 and Cleveland Avenue. 4. The City shall be responsible for sign maintenance and repair costs. 5. The City shall hold harmless the Grantor and his successors and assigns, for all claims of damages arising out of the City's negligent use of the easement area; provided that, the amount of the City's liability shall be limited by the provisions of Minn. Stat. Chapter 466 and amendments thereto. IN WITNESS WHEREOF, Grantor has caused this document to be executed on its behalf on the _ day of March, 2004. MSP COMMERCIAL By: Richard H. Zehring, President STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this _ day of March, 2004, before me, a notary public within and for said county, personally Richard H. Zehring, the President of MSP Commercial, a Minnesota corporation, and owner of the above described property and he executed the foregoing instrument and acknowledged that he executed the same on behalf of said corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: PETERSON, FRAM & BERGMAN, P.A. (JPF) 50 East Fifth St., #300 St. Paul, MN 55101 (651) 291-8955 F:\users\Janice\Jerry\Arden HilJs\MSP Commerdal\Gateway Sign Easement.doc . , . . . e . ~ . . . e GRANT OF PERMANENT EASEMENT Underground Electrical Power MSP Commercial, a Minnesota corporation represents that it is the record fee owner of the following described property situated in Ramsey County, Minnesota: Lot 13, Block 2, Dalsoren Addition For valuable consideration, the receipt of which is hereby acknowledged, Grantor does hereby convey to the City of Arden Hills, a Minnesota statutory city ("City") and its successors and assigns, a permanent easement for the installation, maintenance, operation, inspection and repair of a underground electrical power line; together with a permanent easement for ingress and egress, at any and all times, with all machinery, tools, equipment, vehicles and materials necessary for the aforesaid purposes, over, under and across the following described property: The North 10 feet of the West 80 feet of Lot 13, Block 2, Dalsoren Addition. The easement conveyed hereby is subject to the following restrictions which shall remain in full force and effect for the term of the easement: 1. Following installation of the underground electrical power line, or any repair thereof, the City shall, at its sole cost, restore the surface of the easement area to the condition which existed prior to the City's activities. 2. Following installation of the underground electrical power line, the City shall provide Grantor with a scaled "As-Built" drawing indicating the location and depth of the below ground electrical power line. 3. The City shall hold harmless the Grantor and his successors and assigns, for all claims of damages arising out of the City's negligent use of the easement area; provided that, the amount of the City's liability shall be limited by the provisions of Minn. Stat. Chapter 466 and amendments thereto. IN WITNESS WHEREOF, Grantor has caused this document to be executed on its behalf on the day of March, 2004. MSP COMMERCIAL By: Richard H. Zehring, President STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this _ day of March, 2004, before me, a notary public within and for said county, personally Richard H. Zehring, the President of MSP Commercial, a Minnesota corporation, and owner of the above described property and he executed the foregoing instrument and acknowledged that he executed the same on behalf of said corporation. Notary Public THIS INSTRUMENT WAS DRAFTED. BY: PETERSON, FRAM & BERGMAN, P.A. (JPF) 50 East Fifth St., #300 St. Paul, MN 55101 (651) 291-8955 F:\users\Janice\Jerry\Arden Hills\MSP Commercial\Underground Electrical Easement.doc . .. . . e e . e e .., .'" .. PLANNED UNIT DEVELOPMENT PERMIT/DEVELOPMENT AGREEMENT ARDEN HILS DEVELOPMENT FILE NO. 04-06 1.0 Parties. This Agreement is dated the 29th day of March, 2004, by and between MSP COMMERCIAL, a Minnesota corporation ("Permitee") and CITY OF ARDEN HILLS, a Minnesota statutory city ("Arden Hills"). 2.0 Recitals. A. Permitee represents that it is the record fee owner of that certain real property described as follows: Lot 13, Block 2, Oalsoren Addition, Ramsey County, Minnesota (the "MSP Property"). B. On the 4th day of February, 2004, Permitee applied to Arden Hills for a Master and Final Plan Planned Unit Development Permit (the "PUD Application"), as contained in Arden Hills File No. 04-06. The PUO Application, if approved, would allow the Permitee to develop the MSP Property for an office building and improvements. C. Prior to receipt of the PUD Application, Arden Hills had previously approved development permits in connection with Planning File Nos. 01-30 and 02-20 for the MSP Property. D. On the 3rd day of March, 2004, the Arden Hills Planning Commission reviewed Permitee's PUD Application, the recommendations of the Arden Hills staff, and recommended that the Arden Hills City Council approve the PUD Application subject to certain conditions. E. On the 29th day of March, 2004, the Arden Hills City Council reviewed Permitee's PUD Application, the Planning Commission's recommendations, the Arden Hills staff recommendations and approved Permitee's PUO Application subject to execution of a development agreement which included the conditions of approval. 3.0 Terms of Permit. Now therefore, the Arden Hills City Council hereby approves the Master and Final Plan PUD for the MSP Property, subject to the following conditions: A. Use of Property. The MSP Property may be used for an office building and improvements as illustrated on the architectural plans prepared by Genesis Architecture, dated January 19, 2004, which are attached as Exhibit A, subject to the following conditions: 1. Review of Construction Plans. Building permit plans shall be submitted to the Building Official at least two (2) weeks before the planned start of construction. 2. Commencement of Construction. No construction shall begin before the building permit plans are approved by the Building Official. The approved building plan shall be attached as Exhibit B. 3. Sprinkler Svstem. The building and attic portion of the building shall be sprinkled. 4. Performance Bond. The Permitee shall submit a landscape performance bond or other surety in the amount of 125% of the estimated cost of the landscape materials and the cost of labor installation for such materials. The security shall be valid for one (1) full year after the date of substantial completion for the building. The date of substantial completion shall be determined by the Arden Hills' Building Official. 5. Additional Permits. The Permitee shall obtain all necessary permits from the Rice Creek Water Shed District and Ramsey County. 6. ADA Compliance. The concrete curb and walkway at the front entry to the building shall include an ADA compliant curb cut and ramp. 7. Revised Liqhtinq Plan. Permitee shall submit a revised lighting plan to reduce impact of parking lot lighting on neighboring properties. The approved lighting plan shall be initialed by the Arden Hills City Planner and attached as Exhibit C. 8. Siqns. Two (2) freestanding monument style signs, not to exceed 60.5 total square feet, shall be allowed on the MSP Property. The signs shall be located so that a clear vision triangle is maintained at the intersection of County Road D and Cleveland Avenue. 9. Revised Gradinq/Drainaqe Plan. A revised grading and drainage plan responsive to the concerns outlined in the memorandum dated February 17, 2004 from the Arden Hills City Engineer shall be submitted to the engineer for approval. The approved grading/drainage plan shall be initialed by the Arden Hills City Engineer and attached as Exhibit D. 10. Trailwav. The Permitee shall install a six (6) foot wide bituminous trail along the public rights-of-way on Cleveland Avenue and on County Road D. The trailway plan shall be approved by the Arden Hills City Engineer. The approved trailway plan shall be initialed by the engineer and attached as Exhibit E. 11. Siqn Easement. The Permitee shall provide a 15 foot by 15 foot sign easement for gateway signage near the intersection of County Road D and Cleveland Avenue. The proposed sign easement is attached as 2 ... .. - . e e . . . ~ .'" .. Exhibit F. The sign easement shall be recorded prior to the issuance of building permits. 12. Bicvcle Rack. A bicycle rack shall be provided as indicated on the approved site and building plans. 13. Underqround Electrical Power Easement. The Permitee shall provide an underground electrical power easement which is attached as Exhibit G. The underground electrical power easement shall be recorded prior to the issuance of building permits. B. Modification of Planned Unit Development Permit. Any amendments or modifications to this Planned Unit Development Permit/Development Agreement shall be processed as required pursuant to the Arden Hills' development regulations. C. Sindina Upon Successors and Assians. This Agreement shall be binding upon Permitee, its successors and assigns. D. Effective Date/Rescission of Prior Permits. Prior to the issuance of any building or development permits, Permitee shall provide Arden Hills with proof that it has recorded its fee title to the MSP Property. Upon receipt of proof of transfer of title to Permitee, this Agreement shall become effective and all permits previously approved in connection with Planning File Nos. 01-30 and 02-20 shall automatically be rescinded. Dated this _ day of March. 2004 Beverly Aplikowski, Mayor Attested: Michelle A. Wolfe, City Administrator 3 STATE OF MINNESOTA ) ) ss. ) COUNTY OF On this _ day of March, 2004, before me, a notary public within and for said county, personally appeared Beverly Aplikowski and Michelle A. Wolfe, to me known to be respectively the Mayor and City Administrator of the City of Arden Hills, and they executed the foregoing instrument and acknowledged that they executed the same by authority of and on behalf of City of Arden Hills. Notary Public I hereby acknowledge that I have received a copy of the Planned Unit Development Permit/Development Agreement and agree to abide by its terms and conditions. MSP COMMERCIAL Dated: ~ day of March. 2004 By: Richard H. Zehring, President STATE OF MINNESOTA ) ) ss. ) COUNTY OF On this _ day of March, 2004, before me, a notary public within and for said county, personally Richard H. Zehring, the President of MSP Commercial, a Minnesota corporation, and OWner of the above described property and he executed the foregoing instrument and acknowledged that he executed the same on behalf of said corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: PETERSON, FRAM & BERGMAN, PA (JPF) 50 East Fifth St., #300 St. Paul, MN 55101 (651) 291-8955 F:\users\Janice\Jerry\Arden HlHs\MSP Commercial\MSP Commercial PUD Permit Development.doc 4 .. .... r . . e - - e f, ~ ~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Bndgeted Amount: Actual Amount: Final Action Needed By: 6C March 29. 2004 ~~ @ $0.00 $0.00 April! O. 2004 Request of City Council Action Council Action Request: Consider approval of an amendment to the Special Use Permit (SUP) Master Plan; a site plan review; and maximum height variances ofSfeetfor the overall mass of the building height, 11.5 feet for the elevator penthouse, and 17 feet for the architectural feature to allow construction of a new 4-story dormitory on the northeast portion of the Bethel College campus. Staff Recommendation: Approve the amendment to the Special Use Permit Master Plan and site plan subject to the eleven conditions of approval as listed on staff's report to the City Council dated March 29, 2004. Also, approve height variances of S feet for the overall mass of the building height, 11_ 5 feet for the elevator penthouse, and 17 feet for the architectural feature after making the following findings: 1. The circumstances for which the variances are requested are unique to the property. 2. Granting of the variances would be in keeping with the spirit and intent of the City's Zoning Ordinance. 3. The property in question could not be put to a reasonable use without the granting of a variance. 4. The hardship was not created by the property owner. 5. Granting the variance will not alter the essential character of the neighborhood. Advisory Commission Action: [8] Planning D PTRC [2JApproved DApproved DDenied DDenied March 3. 2004 Action: DReviewed Action: DReviewed Date Date Supporting Documents: [8] Memo/Letter: Staff Report to Council - March 29, 2004 Staff Report to Planning Commission - March 3, 2004 D Resolution (No. ) D Ordinance (No. ) Request for City Council Action Agenda Item h City Council Meeting Date: o Engineering Recommendation: o Attorney Recommendation: [8'J Other: Planning Commission minute excerpt - March 3, 2004 Revised Planting Schedule Financial Implications: Administrator/Staff Comments: \\Thuth\Admin\Forms\RlXjuest for City Council Action_doc r - e - e . . '. ~ ~~HILLS MEMORANDUM DATE: Agenda Item 6. C March 29, 2004 TO: Mayor and City Council Peter Rellegers, City Planner @ Case #04-02 Bethel College Special Use Permit (SUP) Master Plan Amendment / Site Plan Review - New Sophomore Dormitory 3900 Bethel Drive FROM: SUBJECT: Requested Actiou The applicant is requesting approval of an amendment to their Special Use Permit (SUP) Master Plan, a Site Plan review, and height variances of 8-17 feet to allow for the construction of a new 4-story dormitory on the northeast portion of the campus. Update Subsequent to the March 3rd Planning Commission meeting, the applicant submitted a revised planting schedule which included additional caliper inches of trees. The total caliper inches on the revised planting schedule include some of the plant materials currently on site. This is consistent with the requirements for Landscape Plans as stated in Appendix A (Landscape Plan, B, 7) ofthe Zoning Ordinance as shown below: Plant materials existing on a site at the time of development or expansion of structures, may be used as a credit against the requirements of these landscape regulations; the city Council shall determine the extent of the credit allowed, based on an evaluation of species, size, location, quality of existing plant materials and the consistency with the intent of these regulations. While the total caliper inches have increased to meet the City's overall caliper inch standards, the minimum percentages of trees in various size ranges do not meet the City's standards. A table comparing the City's standards and the proposed percentage of trees in various size ranges is listed below. \\Earth\Planning\Planning Cases\1004\04-02 Bethel SUP Amendment for dormitory (PENDING)\03-29-04 CC Report.doc Page 1 of4 .< e 3-4 Stories 50 % (129.50) 30 % (77.70) 20 % (51.80) Proposed # of Caliper Inches 153.00 - 309.00 0.00 - 154.00 13.5.00 - 15.00 The revised planting schedule has been attached for Council's review. In addition, it appears that since this is a Special Use Permit (SUP) and not a Planned Unit Development (PUD), the proposed building height would require variances. The approximate building heights were outlined in the staff report to the Planning Commission; however, the hardship requirements were not discussed at the March 3rd meeting. This was likely due to the confusing nature of the SUP Master Plan, where master plans are common to PUDs and do not require hardship findings. Heritage Hall which has a very similar design received a 7'8" height variance fTOm the 35' foot maximum. The new sophomore dormitory would require a variance of 8'for the height of the majority of the building (2'6" of which is parapet walls), a variance of 11.5' for the height of the elevator penthouse, and a variance of 17' for the architectural feature at the internal corner of the east side of the building. The variance hardship criteria findings, . with staffs interpretation of the hardship shown in bold text, are listed below for Council's reVIew I. Whether the circumstances for which the variance is requested are unique to the property. Yes, there is only one other college property (Northwestern) in the City of Arden Hills which could claim a similar hardship. However, Northwestern College is located in a R-l zone whereas Bethel College is located in a B-1 zone. 2. Whether granting the variance would be in keeping with the spirit and intent of the City's Zoning Code. Yes, granting of the variances does not appear to be inconsistent with the City's purpose and intent. 3. Whether the property in question can be put to a reasonable use without the granting of a variance. No, without granting of the variance the applicant would need to build a building with a larger footprint which would conflict with the City's requirement for landscape lot area. 4. Whether the hardship was created by the property owner. No, the dormitory was already approved in a different location on the campus and would've also required a height variance. 5. Whether granting the variance will alter the essential character of the neighborhood. No, the impact on surrounding properties would be limited as this dormitory is proposed for far northeastern part of the campus. The impact of a height \\Earth\Planning\Planning Cases\2004\04-02 Bethel SUP Amendment fOf dormitory (PENDING)\03-29-04 CC Report.doc Page 2 of4 . e e e '. variance would most likely be noticed from the east where the height requirement is relatively consistent with the height ofthe proposed dormitory. Plannin!! Commission Findinl!s and Recommendation At their March 3, 2004 meeting the Planning Commission reviewed this case and recommended approval subject to the following conditions: I. The applicant shall continue to abide by the conditions of approval as stated in the approved Spccial Use Permit (SUP) and Master Plan and the subsequent SUP Amendments. 2. The applicant shall permanently maintain the 60-foot clearance around the entire building. 3. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. 4. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. 5. Revised utility, grading, drainage, and erosion control plans shall be submitted to the City Engineer for approval prior to the issuance of a building permit. (See the City Engineer's letter dated February 13, 2004 [attached] for recommended changes). 6. Standpipes shall be required in the proposed dormitory. 7. The applicant shall verify the location of the F.D.C. 8. The F.D.C. shall be located within 150 feet of a fire hydrant. 9. The applicant shall submit a landscape performance bond or other smety for 125% of the eost of materials and installation valid one full year from the date of installation prior to the issuance of a building permit. 10. The applicant shall submit a revised landscape plan and planting schedule to comply with City Landscape standards (Zoning Ordinance, Appendix A) which shall require approval of the City Planner prior to the issuance of building permits. II. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, MPCA, and other governmental entities. Copies any such permits should be provided to the City. Options I. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Al!encv Actions \\Earth\Planning\Planning Cascs\2004\04-02 Bethel SUP Amendment for dormitory (PENDING)\03-29-04 CC Report.doc Page 3 of4 " The City of Arden Hills received the completed application for this request on February 9, 2004. Pursuant to Minnesota State Statue, the City must act on this request by April 10, 2004 (60 days), _ unless the city provides the petitioner with written reasons for and additional 60 day review .. period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 6C-1 Planning Commission report - March 3, 2004 6C-2 Planning Commission minute excerpt - March 3, 2004 6C-3 Revised Planting Schedule 6C-4 Letter from Bruce Kunkel of Bethel College - March 3, 2004 6C-5 Letter from Bill Brusman of LaSalle Group - March 2, 2004 e \\Earth\Planning\Planning Cases\2004\04-02 Bethel SUP Amendment fOT dormitory (PENDING)\03-29-04 CC Report.doc Page 4 of4 e .' ~ ~HILLS e MEMORANDUM DATE: March 3, 2004 PC Agenda Item 4. C TO: Planning Commission FROM: Peter Rellegcrs, City Planner SUBJECT: Case #04-02 Bethel College Special Use Permit (SUP) Master Plan Amendment I Site Plan Review - New Sophomore Dormitory 3900 Bethel Drive Requested Action The applicant is requesting approval of an amendment to their Special Use Pennit (SUP) Master Plan and a Site Plan review to allow for the construction of a new 4-story dormitory on the northeast portion of the campus. e Backl:!round Surrounding Area North Right-of-Way I Low Right-of-Way I R-l Single Right-of-Way I Single Family Densit Residential Famil Residential Residential South Railroad I Low Density Railroad I R-I Single Family Railroad I Single Family Residential Residential Residential East Right-of-Way I Industrial Right-of-Way I I-Flex Right-of-Way I Office I Industrial West Low Density Residential R-l: Single Family Residential Single Family Residential \\Earth\Planning\Planning Cases\2004\04-02 Bethel SUP Amendment for dormitory (PENDING)\03-03-04 PC Report Bethel.doc Page 1 of9 e - e - " Site Data Public and Institutional Institutional B-1: Limited Business District 201.92 acres (8,795,635 sq. ft.) including lake 1160.14 acres (6,975,698 sq_ ft.) negative grade to the southeast Following are some of the recent requests which the City has reviewed for this property: Planning Reqnest Comments CC Action Case --. 02-10 Site Plan Review Amcndment to Ona 6/18/2002 (A) Orth Site Plan 00-01 Special Use Permit Ona Orth Athletic 2/14/2000 (A) Complex Special Use Permit Traffic Generation I 98-07 Amendment / Site Plan 10/26/1998 (A) ~ Review Numbers 96-26 Special Use Permit Master Plan 1/2/1 997 (A) 1_____ Amendment Amendment Special Use Permit (SUP) Master Plan Amendment and Site Plan Review for new dorm The applicant is proposing a four-story dormitory on the northeast portion of their campus. The dormitory would be similar to Heritage Hall; however the design will not include the light- colored horizontal bands. The building would be constructed of concrete block walls with pre- cast concrete flooring and roof. The exterior of the building is predominarttly brick, of a similar color to Heritage Hall. All floors would be serviced by a centrally-located elevator. The dormitory would be a suite style dormitory with the 288 beds housed in 48 6-bed suites. The suites would include a common living room, toilet room, two showers, a storage area, and three bedrooms (each bedroom would have two beds). In addition, each suite would include a small area with a kitchen sink, counter, and cabinets. The bathroom and kitchen space would have hard flooring; the remainder of the suite would be carpeted. The common areas of the building would include a main level office and reception area, fireplace, a small kitchen, lounge and recreation rooms, public restroom, storage area, laundry area, a meeting room or lounge area, and on the fourth-floor there will be a fitness room. \\Earth\Planning\Planning Cases\2004\04-02 Dethel SUP Amendment for dormitory (PENDING)\03-03-04 PC Report Bethel.doc Page 2 of9 " Overview Currently, Bethel College operates under a Special Use Permit Master Plan. As the College _ comes forward with plans they are reviewed against the Master Plan for consistency. Building plans that are consistent with the Master Plan require only a Site Plan Review (this procedure is discussed in Associate Plmmer, Nancy Randall's January 5, 2000 memo to the Planning Commission which has been attached for your review). However, in this instance a dormitory which was originally proposed for the southern portion of the campus is now proposed for the northeast portion of the campus. Staff determined that this change would require a Special Use Permit Master Plan amendment in addition to the standard Site Plan Review. Special Use Permit Master Plan Amendment and Site Plan Review 1. Building Area / Floor Area Ratio - Code Requirement Met The floor area ratio requirement for the B-1 Limited Business District is 0.7. Previous cases do not seem to indicate the Floor Area Ratio for the campus. However, as the dormitory was previously approved as part of the master plan, the change should not be significant. The master plan indicates a footprint of approximately 18,750 square feet for the dormitory in its previous location. Assuming that the dormitory were to be a four- story structure, as is currently proposed, that would translate to a building area of 75,000 square feet. The dormitory as currently proposed has a footprint of approximately 20,000 square feet and a building area of 83,000 square feet. The difference of 8,000 square feet on a property as large as the Bethel campus would not even effect the Floor Area Ratio .. by as much as I %. Based on this data staff believes that the change in Floor Area Ratio ., would not be in conflict with the Special Use Permit and any previous approvals. 2. Building Setbacks - Code Requirement Met The City's Shoreland Ordinance (Ordinance 334.04, Subd. I: District Requirements) requires that all structures in the B-1 Zoning District are setback a minimum of 50 feet from streets and highways. In addition, typical B-1 Zoning District standards would call for all principal structures to be setback 50 feet from the front property line, 20 feet from the rear property line, and a minimum of20 feet from the closest side property line. The proposed dormitory plans show a building that appears to be setback 165 feet from the closest property line (northeast) and 260 feel from the impervious area of the state highway. \\Earth\Planning\Planning Cases\2004\04-02 Bethel SUP Amendment for dormitory (PENDING)\03-03-04 PC Report Bethel.doc Page 3 of9 " e e - " 3. Landscape Lot Area - Landscape area requirement met; Landscaping requirements not met. The landscape area requircment for the B-1 district states that a minimum of 25% of the propcrty should be kept as landscape area. Bcthcl College's current Landscape Lot Area has been calculated at approximately 123.94 acres or approximately 77% percent of the total campus as landscape area. In condition #7 of Special Use Permit 78-5, Bethel college was limited to a minimum amount of landscape lot area (by indicating a maximum of25% impervious area) for the campus as 75%. While the exact figures were not available at the time of this report, staff has estimated that the new dormitory would reprcsent a loss of 2.88 acres of landscape area or approximately 76%. If the new dormitory were not being relocated but were simply built in addition to all buildings shown on the plan the campus would still meet the 77% landscape lot area. (Acres) 123.94 (%) 77 (Acres) 121.06 (%) 76% Under the City's landscape plan design requirements 259 caliper inches of trees are required (the minimum total caliper inches required for trees can be arrived at by dividing the gross square footage of all floors of the building [83,000] by 320) for this case. The applicant has proposed approximately 96-115.5 caliper inches of deciduous and ornamental trces and 25- 33.3 caliper inches of coniferous trees in the provided area near Addition J. The result is 121-148.8 total caliper inches. The range is due to a listed range of caliper inches on the applicant's planting schedule. The City's Landscape Plan requirements (Ordinance 291: Zoning; Appendix A, Landscape Plan #4) state the minimum size for deciduous and overstory trees as 3 caliper inches; 2 caliper inches for ornamental trees; and a height of 8 feet for coniferous trees. In addition, there are 38 ornamental trees which could not be counted in the caliper inch figures because the planting schedule only lists the trees height. The caliper inches of trees also do not comply with the percentages outlined in the City of Arden Hills Landscaping Plan standards (as shown on table below). The conifcrous trees proposed by the applicant actually fall somewhere between the categories listed below (6-foot or 8-foot height divided by 2.4). Staff has included the coniferous trees in the 2 to 3 inch caliper category. \\Earth\Planning\Planning Cases\2004\04-02 Bethel SUP Amendment for donnitory (PENDING)\03-03"()4 PC Report Bethel.doc Page 4 of9 " Caliper Inches of proposed trees are outlined on the table below - 3-4 Stories 50 % (129.50) 30 % (77.70) 20 % (51.80) Proposed # of Caliper Inches 109.00 - 136.80 12.00 0.00 The applicant has also proposed utilizing permeable paver blocks which would allow the water infiltration through what would otherwise be bituminous impervious surface. The Rice Creek Watershed District has reviewed and approved of the use of the permeable paver surface. In addition, the City Planner and City Engineer have reviewed the use of the permeable paver surface and are comfortable with its use. This Planning Case file includes reports on the use of permeable paver surfaces at various locations throughout the country, and pictures of the permeable surfaces. Staff has not attached these documents due to their length but could certainly providc the Planning Commission with the documents upon request. 4. Sign age - Not Addressed No building signage has been proposed in this application. It is staffs assumption that building signage would be similar to that of Heritage Hall and other campus dormitories. Based on the sign ordinance, the property is in District 6, or those areas on Lexington Avenue north of 1-694, along Highway 96, and property zoned Bl. This would allow the applicant to apply for 60 square feet of wall signage on the building and 45 square feet of freestanding signage (both with external or internal lighting; Ordinance 333: Table I "Sign Standards") that could be approved through a Sign Permit. - 5. Aesthetics - Code Requirement Met As mentioned in the overview section, the applicant is proposing a four-story dormitory similar in design to Heritage Hall but without the light-colored horizontal bands. The exterior of the proposed building is brick, which would also be a similar color to Heritage Hall (pictures of Heritage Hall will be included in staffs presentation on March 3, 2004). Since the time of original plan submittal there have been a few minor revisions to the exterior design of the building. Basically, the window area which appears to protrude from each suite has been eliminated, these window areas would now be flush with the rest of the building exterior. Colored Elevations and a rendering have been included in the Planning Commissioners packets to better depict the exterior of the proposed building. Black and \\Earth\Planning\PJanning Cases\2004\Q4-02 Bethel SUP Amendment for dormitory (PENDING)\03-03-04 PC Report Bethel.doc Page 5 of9 - e . . " white elevations are also included in the plan set (sheets A2-0l and A2-02). Note on the black and white elevations: in the lower left corner of each elevation is a small key plan of the building, the dark line on the key plan shows the location of the particular elevation. 6. Building Height - Does Not Meet Requirement The maximum height for buildings in the B-1 Limited Business District is 35 feet. The Special Use Permit does not seem to indicate any different standard for building height. The majority of the new four-story dormitory appears to range from 43 to 53 feet in height. However, there are architectural features and stairwell areas which appear to reach 57 feet in height. The visual impact of the height of the proposed dormitory would most likely be noticed from the right-of-way area to the east and the properties on the east side of Highway 51 in the I-Flex district. The non-campus residential properties closest to the proposed dormitory would be north ofthe 694/ County Road F right-of-way area. Proposed Buildings Height ~ . 35' Approx. range 43-57' 7, Parkiug - Does Not Meet Requirement. The Special Use Permit (78-5) in condition #9 that parking shall be provided according to the following guidelines: A. Apartments - 1.5 spaces per dwelling unit B. Dormitories - .3 spaces per bed C. Non-Resident Student Parking - .5 spaces per off-campus student or .3 spaces per seat of largest assembly facility, whichever is greater D. Faculty and Staff - .75 spaces per member E. Athletic Facility - .3 spaces per seat, and F. Space shall be reserved and a site (or sites) prepared for overflow parking. Such area need not be surfaced. Presently there are 1)06 parking spaces on the campus, including 41 spaces on the ana Orth athletic complex. The number of spaces on the main portion of the campus, east of Old Highway 10, is 1,265. It appears that the dormitory in its originally proposed location on the southern portion of the campus would have utilized existing parking areas. However, in the dormitory's new location 47 parking spaces have been included in the plans. Staff has reviewed the standards for both apartments and dormitories, as this is an "apartment/suite-style dormitory" and compared those standards to the applicant's \\Earth\Planning\PJanning Cases\2004\04-02 Bethel SUP Amendment for dormitory (PENDING)\03-03-04 PC Report Bethel.doc Page 60f9 proposal. Under the apartment standard 72 spaces (48 6-bed suites) would be required, and under the dormitory standard 86.40 spaces would be required. In addition, the Associate Planner's Report dated January 5, 2000 indicated that the college would be taking the following steps to reduce the apparent parking problem: . Freshmen will not be allowed to have cars on campus. For special needs a small number of spaces will be allotted and available by appeal. . Shuttle service will be expanded to allow for increased student needs. . Car-pooling incentives are being implemented for faculty and staff. . A vehicle registration fee, of $40 per semester, will be implemented for all students. This registration fee, similar to that levied at other area schools, will be used for purposes sueh as increased shuttle service, lot security, and the construction and maintenance of new and existing parking lots. Staff would recommend that the applicant provide the Planning Commission and Council with a letter updating the City on these parking measures, and indicating any additional changes that the College has planned to handle future parking demands. 8. Traffic Impacts - Not Addressed The Special Use Permit (78-5) in condition #6 states that: "Traffic generated by the normal college use shall not exceed volumes anticipated for low to medium density (approximately 3 to 4.5 dwelling units per acre) residential development of the site (approximately 3,200 to 3,300 trips per day)". Since the dormitory was already included in the Master Plan in a different location (southern portion of the campus) staff does not anticipate that traffic would be increased beyond levels allowed in the Special Use Permit. The applicant, or the applicant's designee, should be on hand at the March 3rd meeting to address questions on traffic at the campus. Staff Recommendation Staff would recommend that the applicant submit a letter with more narrative information; particularly regarding the relocation of the dormitory from the southern portion of the campus to the proposed location, and also describing the parking and traffic situations on the campus. In addition, staff would also recommend that the applicant submit a narrative or plans which clearly state the square feet of the proposed dormitory. Finally, a revised landscape plan and planting schedule should be required. Staff has included this as a condition of approval. In Planning Case #04-02 staff recommends approval ofthe Special Use Permit (Fifth) Amendment/Master Plan and approval ofthe Site Plan subject to the following conditions: \\Earth\PJanniog\Planning Cases\2004\04-02 Bethel SUP Amendment for dormitory (PENDING)\03-03-04 PC Report BctheLdoc Page 70f9 ., e . . e . . '. 1. The Applicant shall continue to abide by the conditions of approval as stated in the approved Special Use Permit (SUP) Master Plan and the subsequent SUP Amendments. 2. The applicant shall permanently maintain the 60-foot clearance around the entire building. 3. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. 4. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. 5. Revised utility, grading, drainage, and erosion control plans shall be submitted to the City Engineer for approval prior to the issuance of a building permit. (See the City Engineer's letter dated February 13, 2004 [attached] for recommended changes). 6. Standpipes shall be required in the proposed dormitory. 7. The applicant shall verify the location of the F.D.C. 8. The F.D.C. shall be located within 150 feet of a fire hydrant. 9. The applicant shall submit a landscape performance bond or other surety for 125% of the cost of materials and installation valid one full year from the date of installation prior to the issuance of a building permit. 10. The applicant shall submit a revised landscape plan and planting schedule to comply with City Landscape standards (Zoning Ordinance, Appendix A) which shall require approval of the City Planner prior to the issuance of building permits. 11. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, MPCA, and other governmental entities. Copies any such permits should be provided to the City. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. lfthe City denies the petitioners request, ".. .it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Al!ency Actions The City of Arden Hills received the completed application for this request on February 9, 2004. Pursuant to Minnesota State Statue, the City must act on this request by April I 0,2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments \\Earth\Planning\Planning Cases\2004\04-02 Bethel SUP Amendment for dormitory (PENDING)\03-03-04 PC Report BetheLdoc Page 8 of9 4c-1 4c-2 4c-3 4c-4 4c-5 4c-6 Location Map Statement, plan set, and materials provided by the applicant Memo from the City Engineer - February 13,2004 Campus Master Plan Map Special Use Permit 78-5 (PC#OO-Ol) Memo from Arden Hills Associate Planner - January 5,2000 (Associate Planner Nancy Randall's memo gives a good summary of the history behind the Bethel College Master Plan) \\Earth\Planning\Planning Cases\2004\04-02 Bethel SUP Amendment for dormitory (PENDING}\03.{J3-04 PC Report Bethe1.doc Page 9 of9 " e . . , . \C\fVV \ J I ,t-UJ7 ) ) ) " e PC #04-02 Revised ConditionS of APprova@ . 1. The applicant shall continue to abide by the conditions of approval as stated in the approved Special Use Permit (SUP) and Master Plan and the subsequent SUP Amendments. 2. The applicant shall permanently maintain the 60-foot clearance around the entire building. 3. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. 4. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. 5. Revised utility, grading, drainage, and erosion control plans shall be submitted to the City Engineer for approval prior to the issuance of a building permit. (See the City Engineer's letter dated February 13, 2004 [attaehed] for recommended changes). 6. Standpipes shall be required in the proposed dormitory. 7. The applicant shall verify the location of the F.D.C. 8. The F.D.C. shall be located within 150 feet ofa fire hydrant. 9. The applicant shall submit a landscape performance bond or other surety for 125% of the cost of materials and installation valid one full year from the date of installation prior to the issuance of a building pertnit. 10. The applicant shall submit a revised landscape plan and planting schedule to comply with City Landscape standards (Zoning Ordinance, Appendix A) which shall require approval of the City Planner prior to the issuance of building permits. 11. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, MPCA, and other governmental entities. Copies any such permits should be provided to the City. . o <:{z v r ~% ). (j o ~ o ~ ~ ~~~i2 ~ <'> ,n :r:~""i1i !t~-; ':S-I ;:;; u~~i2 -<t;g r-'. ~j o 1IIi~1iiiiiiiiiIiiii ~ ~1 ~ (U ..~ (J1 ~, o .:;, ....Jl . "' c o " ~ ~ ill ill LL o o o '<t o o. o C0 o o o N o o o ~ o o o o '" o o '" e:- m => .0 <Il LL o ~ 0 ~.2~C> g;~ ~~ ~~*&~~ -5~~R&~':;:~ ~~~~~2fiig Hm~U ...sE"'..;.!!!'J"' E1:",.t>'''''>-:l Z~~:~~E-:';t 1- ;;;~g..!'1 :::~E- ~ ~g~~.s Oi <L> ~6~~~~-g~ ",'" 0 c;:p9 '" ~ 'al111;,E:4Sc rJ ~ !lIi:2~~~ iir~ ~~~~~l~~ ~:ll ~~,R~ ~~ ~~'; e~ g ~ 2 mum ",~g=og>~€ ~ ,."., lii ggz,"'dl :c~~g~G~~ <5 8c~-'= <>-~- ~ ;;_'f~~~~~g; E;;;t=:;;gji~~ ~lt~~~ O>~ ~ (;::> 02;-0... j;~ " ~~~<;~~~2~ ~~~~~~~~~ .?'~ii~~1;j~~g ~~l'l%~15Efii~ HHmu EE~iH~E:;~6 ~~~~ ~~ ~l~ n ro :;; <Il '" m al if) CJ >> C => o () >> <D '" E [2 Qj u ... " o IJl ') C') Planning Commission - 3/3/04 Attachment 4c - 2 e . . - e e ,~.'-,.". i ) 1 . ) Description of Request (also include a letter explained the project: Bethel College wishes to construct a new residence hall northeast of the existing Seminary complex. This new building is proposed to be a four-story structure, composed of a south and east wing and a central common area. A new parking area will be constructed in front of the facility on the east side and up the hill to the north of the proposed residence hall. An access road will connect the facility to the main campus drive just east of the Seminary complex. The building will be provided with the following utilities: water, sanitary, gas, electric and telecom. A stormwater management plan with associated storm water collection system will be submitted to the Rice Creek Watershed District for approval. Construction is anticipated to begin in .1 2004. MAY FilinQ Requirements and Payment of Fees The City requests that you make a pre-application meeting with the City Planner to discuss the application process, requirements. and deadlines. The undersigned acknowledges that she/he understands that before this request can be considered, all required information and fees (including all deposits) must be paid to the City in advance. If additional fees are required to cover costs incurred by the City, the City Planner has the right to require additional payment from one or more of the undersigned, who shall be jointly iiable for such fees. Such expenses may indude (but are not limited to) direct city payroll and overhead costs, fees paid to consullants and other professionals, and the cost of printing, maUing and supplies. The City may withhold final action on a land use application and/or rescind prior action until all miscellaneous fees have been paid. Applicants are advised that an escrow deposit is required at the time of the submittal of the Land Use Application to offset costs associated with the proposed projecL Required Submittal Information The City of Arden Hills requires the following submittals. True and accurate representation of the requirements outlined in the procedural form for the specified type of request is the responsibility of the applicant . A certified land survey. Site plan(s) (for all development projects). Rve (5) large scale copies, folded in sets no larger than 8 y," x 14" with the print side facing out, Fifty (50) copies of 11" x 17" reductions of ALL PLANS MUST BE 3-HOLE PUNCHED AND Z- FOLDED. Mailing tabels of all properties within 350 feet of the property (this information may be obtained from Ramsey County). . . . . Complete/Incomplete Applications Ar1 incomplete appltcation will delay the processing of land use requests. The application approval time commences and an application is considered officially filed when the City Planner has received and examined the application and determined that the application is complete. The decision whether the application is complete or Incomplete shall be made within ten (10) business days following the submittal of the application. When the application is deemed to be "complete" it shall be placed on the agenda ot Page 2 013 , ) ') GENERAL Bethel College wishes to construct a new residence hall northeast of the existing Seminary complex. This new building is proposed to be a four-story structure, composed of a south and east wing and a central common area. A new parking area will be constructed in front of the facility on the east side and up the hill to the north of the proposed residence hall. A location map and campus map are shown on Figures 1 and 2. Additional information regarding the project is provided below_ SITE PLAN REVIEW It is our understanding that the Bethel College development requires approval by the City of Arden Hills. The following drawings are being submitted for review: . AO-Ol Legends, Symbols, Abbreviations, Mounting Heights . Cl Site Plan . C2 Utility Plan . C4 Grading, Drainage and Erosion Control Plan . C5 Geometric Design and Parking Lot Plan . Ll-Ol Clearing and Tree Protection Plan . L2-01 Site Plan . L2-02 Plant List and Planting Details . AI-Ol First Floor Plan and Second Floor Plan . AI-02 Third Floor Plan and Fourth Floor Plan . A2-00 Materials List, Notes, EWA, ERA and ESA Types . A2-01 Exterior Elevations . A2-02 Exterior Elevations . M2-06 Enlarged Mechanical Room Plans PROJECf DESCRIPTION Altogether, construction of the new building, parking lot and walkways will cover approximately 4_6 acres. The total area of new impeIVious surfaces for the site is 0.98 acres. To achieve this the parking lot and walkways will be constructed using permeable paver blocks. A wooded wetland O. I 7 acre in size will be partially affected by the proposed construction. A detailed wetland replacement and stormwater management plan have been submitted separately to the Rice Creek Watershed District for approval. The overall drainage for the site is from the top of the hill northwest of the proposed construction towards wetlands and low areas to the southeast. A permeable paver block parking lot is proposed at the northern extent of the construction site. The parking lot will be 2 " - -- - e . . ) '. provided with a sub grade filtration layer and collection pipe. The infiltrate from the parking lot surface will be conveyed in both directions by the underdrain pipe. Runoff from the area in and around the north side of the parking lot will drain towards the northeast and down the hill. Infiltrate collected from the north side of the parking lot will be conveyed by the underdrain to an outfall and down this same hill towards the north. Infiltrate from the south side of the parking area will be collected by the underdrain and conveyed to an outfall and infiltration area just north of the overhead power line structure. This low spot overflows around the power line structure and into a grass swale along the east side ofthe access road. A railroad tie in the upper section of the swale will induce additional infiltration before the runoff spills over the edge. This overflow will flow down the hill terminating at another infiltration area at the bottom of the hill north of the large wetland. This same infiltration area will collect runoff from the wooded area west ofthe access road via a small infiltration basin and 12" RCP. The access road runoff will sheet drain to either side collected by both infiltration areas. The steep terrain on the backside ofthe building will be graded on 3:1 slopes. Runoff will flow downhill over a proposed walking path terminating in an infiltration basin at the northwest corner of the building. Overflow from this basin will be conveyed by a 12" RCP to another infiltration basin south of the walkway. The overflow from this basin and local runoff from the hill behind the building will be conveyed by a riprap swale to a catch basin at the southwest corner of the building. The catch basin will collect this and surrounding runoff and convey the flow (via a new 12" RCP) to an existing catch basin at the bottom of the hill. Additionally, this catch basin will collect from the foundation drain tile. The resulting flow is discharged to a ditch on the south side of the campus road. The new building will be provided with roof drain down spouts in various locations. Infiltration basins have been proposed on the front side of the building to collect local and roof runoff before being discharging to the impacted wetland. The basins will be constructed with a layer of planting soil to enhance the infiltration process. This will allow vegetation to be planted on the top of these locations typical of a rain garden design. Roof runoff from the down spouts will slowly be conveyed by overland flow and be collected by the infiltration basins before discharging to the existing wetland. The large wetland to the cast is currently connected to the smaller impacted wetland by a 12" RCP. This culvert will be replaced in kind to accommodatc wctland rcplacement changes due to construction. The new wetland, connected to thc existing impacted wetland will be furnished with a riser pipe outlct at an invert of 915.0 and will be connected directly to thc existing catch basin 80 feet to the wesL The walkway will servc as a spillway to adequately pass the 10-year storm. Earthwork cut and fill volume computations arc included in Section L Approximately 2500 cubic yards of material is proposed for cut, 1400 cubic yards for fill, and the Contractor will transport the difference of 1100 cubic yards of earth off site. 3 -, ) \ I \ ) ~~ 'I '( ,\ ~ \ I' '"'''''''' "'''' '<,~ l \, " J I \y~.~= ~ '&3 ..".." ~ROJECT LOCATIONj ~\ I V~C'G~7'NG '~ ~ ' r---1~ . . ! :,\ ~j ,~llnDEVPQ""E"TC'N",? -. \ Cl\J'~G l\JV'.~'~t'\ '''-..''-.. ~ !: (~\ I / II 110 J,"'ii1i...... j'\: ,~'" '5i '7"'-"E% RES10ENC~ \1 t ~'~Jr&"'~ .?,,-, ,! \\ ~,'\ \' ;/!!1 Q ,i/ (~"~ f::~ I " ,t1 ~ 1"';' Ie '" I~ [' \ ~ ~ ,\. "I ! J Hl$TQRIC C;.-!AP~~ ,':, S "-J_ 11" ~ ~' o...~' I ' \ DC ' "'" ',. 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I ~ N ., il II II ~ I Ii II ~. \ , '. _ fla!,:ning Commission - 3/3/04 Attachment 4c - 3 e . .. ) ) URS MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-])78 e To: Peter Hellegers, Arden Hill City Planner Copy: Greg Brown, URS File: 37951-005-2001 From: Nick Landwer, PE Date: February 13, 2004 Subject: Bethel College - New Dormitory Special Use Permit Master Plan Amendment Proposal, Plan Review I have reviewed the utility, grading and drainage plans for the proposed Bethel College New Residence Hall development. My comments inelude the following: 1_ The site plan is somewhat confusing. It only shows existing contours and benchmark information. Is it supposed to be an existing conditions plan or a site survey plan? Please verify and correcL . 2. On the Utility Site Plan: A. The proposed watermain connection is not looped. Please provide water supply calculations indicating that the fire flow is sufficienL The fire protection plan must be reviewed by the Fire Inspector. S- A conflict exists between the tablc and note regarding the size of the watermain segment W18. e. The plans call for insulation of a segment of proposed sanitary sewer. It appears that it may be possible to place additional fill over this area to satisfy the minimum cover requirements? Please verify. D. The Bethel College sanitary sewer flows to a lift station. In order to verify the capacity of the lift station, please provide sanitary sewer flow calculations for the proposed dormitory. 3. On thc Grading, Drainage and Erosion Control Plan: A. A portion of the wetland located cast of the dormitory will be filled by the proposed construction_ Also, depending on the sensitivity of the adjacent wetlands, additional erosion and sediment control measures may be requircd. Please coordinate wetland protection and mitigation requirements with the Rice Creek Watcrshed District. NPDES (Phase 2) and RCWD permits will be required. B. Culvert D7, located between the wetlands, has the same invert elevations on both . . , . e . . {.) il ') , ends. Is it meant to be an equalization pipe? Are the invert elevations of the existing and proposed culverts the same to avoid changing the existing wetland conditions? C. Additional erosion control notes, per Rice Creek Watershed District requirements, should be added to the constmction plans (i.e. silt fence required around soil stockpiles, removal or silt fence, etc.). D. The outlet invert of culvert D I 0 is not provided. E. Inlet protection should be added to both ends of culvert D7 as a secondary sediment control measure. 4. Some of the input data for the RCWD infiltration and Culvertmaster calculations was different than that indicated in the plans. Please npdate all calculations with correct information. 5. Time of concentration for site drainage areas seems high. Please verify and revise as necessary. 6. Design rainfall values seem high. Are you designing culverts for 10-year, 50-year or 100- year? Please verity and revise as necessary. 7. On the Clearing and Tree Protection Plan, the note "Remove all the undergrowth, remain all the existing trees nnless marked otherwise" is confusing. Please revise. 8. Provide details showing watermain and sanitary sewer connections. Please provide final plans for review and approval by Engineer prior to constmction. Please call me at (612) 373-6500 with any questions. [") \ ..'-) , , Planning Commission - 3/3/04 Attachment 4c - 4 e . . - .~ ;UARO HOUSE IERl rAGE HAlL ENNIS COURTS ;TORAGE 8LOG :OFTBALL fiELD 'ASEBALl fiELD ;PORTS & RECRE. .T10N COMPLEX AND DOITION ;QCCER FIELDS ) ) c ~J '" r-..-..-.......... \....... , ......... I -".. : " \ ' - I \ : : I \ : . I i :". : '" I ' . ~ i \ .IS~. II '-'- ; I -.wP( "~,., ,; I .I .i / i ./ .I ,j R~C0jVED ,-. "..'~"-.,, ) (1' v f-r, '-II \ '_t .-". VILLAGE HOUSING CHALBERG RESIDENCE . "!.- ~ ", ~/ ~ "" PARKING g, HISTORIC CHAPEL QUADRANGLE ADDITION \ SEMINARY ACADEMIC COMPlEX EDUGATlONITECHNOl- OGY CENTER AoomON PARKING \ \ COLLEGE HOUSING COMPLEX GATE CAMPUS CENTER ADMINISTRATION BUILO-- ING AND SKYWAY TO COLLEGE COLLEGE ACADEMIC COMPLEX PEDESTRIAN MALL HOUSINGCOMMONSANO SKYWAY TO COLLEGE ---------- COLLEGE STUOENT HOUSING EASTr~TE .. ~ --------. ~- STADIUM GATE roo TBALL/SOCCER FIELD & TRACK PRACTICE FIELD MAINTENANCE BUILDING AND CAMPUS STORAGE OCTOBER 1999 .EDERtCKBENTZI THOMPSON I " {fRlETOW,INC BETHEL COLLEGE & SEMINARY CAMPUS MASTER PLAN ARDEN HILLS, MINNESOTA EXISHNG fHJU.DlNG ..: PROPOSED BUILDING ~ PROPOSE[) ROAOWA.~5 WA,lKWAVS .0.N05U!lf"CES rwW o 300 600 tIC.o(ffil)",1vOF THf' SPECIAL uSE PERM,r '-~ ;:; ~-." .. .~ < W! .:... ~ , .- , ." . r:Xt\JbitB ~ ) \ } STATE .OF MINNESOTA COUNTY OF RAMSEY I . CITY OF ARDEN HILLS PERMANENT SPECIAL USE PERMIT--Case No. 78-5 The undersigned, Clerk-Administrator of the City of Arden Hills, does hereby certify that this Permanent Special Use Permit is granted pursuant to the provisions of Ordinance No. 213, as amended. the Zoning Ordinance of the City of Arden Hills;. in accordance with public hearin<Jsduly held by the City's Planning Commission on February 7, 1978 .and March 1, 1978, the. Plannin<J Commission's recommendations resulting from its December 6, 1978 regular meeting, and the City Council's approval thereof at its meetin<J on September 8, 1980. This Permit replaces. the Interim Special Use Permit issued March 6. 1978. The Interim Special Use Permit shall no 10n<Jer be of any force and effect. This Permanent Special Use Permit confers upon BAPTIST GENERAL CONFERENCE, a non-profit corporation under the laws of the state of Illinois, owned and operated as BETHEL COLLEGE, a non-profit institution ofhi<Jher education located in the City, and its SUCcessors and assi9ns, hereinafter referred to as" "Permittee", per.mission~to operate" a college campus on the tract of land hereinafter described. All of the existing componentsr structures and buildings of Permittee~s cOlleqe are sh~wn on the Master Plan, dated" November 8, 1978, which is on file in the riffice of the Clerk-Administrator in the City Hall. .. Addi tional structures may be constructed on the col1e<Je campus provided they are built in the locations and have the fuhctions specified in the Master Plan for "proposed structures and have undergone the building permit review procedure set forth ~n the City.s Ordinance No. .213 and received the Council's approval thereof. Any devia- "tion in the future development of the campus from the Master Plan shall not be permitted .unless Permittee shall have followed the special Us'e permit amendment procedure set forth in Ordinance No. 213 and obtained an amended special use permit allowin<J such devia- tion. At the time an amended special use permit i~ issued, the Master Plan shall be chan<Jed to reflect the amendments_ The Master Plan shall also be updated each time new structures--which conform to the current Master Plan--have come into existence. The tract of land which constitutes Permittee's college campus is located north of the Soo Line Railway and south of Interstate Hi<Jhway No. 694 between State Trunk Hi<Jhway No. 51 and Hamline Avenue North. Its legal description is as follows: Those parts of Sections 21, 22, 27 and 28, Township 30, Range 23, lying Westerly and Southerly of the Westerly and Southerly ri<Jht-of-way lines of State Trunk Hi<Jhway No. 51 and Interstate Hi<Jhway No. 694 lying Northerly of the Northerly right-of-way line of the Soo Line Railroad Company and lying Northerly and Easterly of the Northerly and Easterly ri<Jht-of-way lines of State Trunk Hi<Jhway No. 10, except the South 1/4 of the Southeast 1/4 of the Southeast 1/4 of Section 21, Township 30, Range 23, lying East of the Easterly line of said Highway No. lOr according to the U. S. Govern- ment Survey thereof. J 1 i I I , ~ " i ! , ' '. ) ;i) . . , r This Permanent Special Use Permit is issued not only subject to Permittee's compliance with the general conditions and documents mentioned hereinabove but also subject to all of the applicable requirements of Ordinance No. 213, the City's Zoning Ordinance, the requirements of the city's Building Code, the issuance of appropriate building permits, and the following special conditions: - L The use of the campus buildings and facilities shall be limited to those uses and activities normally associated with the curriculum and operation of a small college. Extensive. use of campus facilities by rental or lease arrange- ment specifically for the pu~s~ of geperating revenue for Bethel College shall be prohibited. 2. Commercial uses on campus shall be limited to uses normally associated ,with small colleges, such as food service operations and the sal~ of books and stationery supplies. These uses shall be permitted only under the following conditions: a. The use is provided primarily for the convenience of the campus. population (students, faculty and staff). b. The u~e is owned and operated. by Bethel College or by a management company which is contracted by Bethel College to operate such use.. . c. The use- is not advertised by exterior siqns on the buildings or elsewhere on the campus site which are visible from any public street. 3. ReSearch facilities in which less than seventy- five percent (75\) of the staff required for its operation are students or faculty of Bethel College shall be prohibited. 4. Rental of campus apartment and donnitory.units shall be limited only to individuals who are students, faculty members, or staff members of Bethel College or who are attending a campus sponsored function. 5. The resident population of the campus shall not exceed the population anticipated for high density (approximately 12 dwelling units per acre) residential development of the site (approximately 2300 persons). 6. Traffic generated by the normal college use shall not exceed volumes anticipated for low to medium density (approximately 3 to 4.5 dwelling units per acre) residential development of the site (approxima~ely 3200 to 3300 trips per day). e - 2 - .... .... - ...'" ~ I. J ~ .- - t 1980. ) ) 7. Site coverage of buildings, drives, parking, walks and.other surfaced areas shall not exceed twenty-five percent (25%) of the buildable (non- water) area of the campus. (Approximately fifteen percent (15%) is nOW covered) . 8. College related nonresidential development on land which is not contiguous to the Bethel College site shall'be prohibited. However, open space educational and/or recreational uses may be allowed. 9. Parking shall be provided within the following guidelines: a. Apartments - 1_5 spaces per dwelling. unit. b. Dormitories - .3 spaces per bed. c. Non-resident" student parking - .5 space per off-campus student Or .3 space per seat of largest assembly facility, whichever is greater. d. Faculty and staff - .75 space per member. e. Athletic facilities - .3 space per seat. f. Space~shall be reserved and a site (or sites) prepared for overflow parkin9. Such area need not be surfaced". 10. Future structures shall be constructed. of materials compatible with the character of the existing academic complex. 11. A minimum of fifteen percent (15%) of the buildable land area of the site shall be devoted to outdoor open spa~e for programmed physical educational and recreational uses. 12. Permittee shall provide the City with a license or easement allowing the public to USe for pedestrian purposes only the nature and, jogging trails which traverse the campus so as to satisfy its park dedication requirements pursuant to Section 22-9(b) of the Arden.Hills Code. Dated at Arden Hills, Minnesota, this day of October, CITY OF ARDEN HILLS By Charlotte McNiesh, Clerk-Administrator - ) - J i 1 I . , I J ., ) .. ) e' , - " ) ) CITY OF ARDEN HILLS MEMORANDUM DATE: January 5, 2000 Planning Commission / / Nancy Randall, Ass~(~er TO: FROM: SUBJECT: Planning Case 00-1, Special Use Permit Amendment (Master Plan Update and Site Plan Review, Bethel College, 3900 Bethel Drive Request The applicant requests approval of an amendment to their Special Use Permit (SUP) for Bethel College by updating the Master PIal! and Site Plan Approval for an athletic complex (Exhibit A). 8acke:round Bethel College is currently operating on a Special Use Permit (SUP) which was issued in March of 1978 in Planning Case 78-05 (Exhibit B). In September of 1980 the Master Plan was amended to allow for site plan approval of those requests which were in conformance with the Master Plan. The Staff would conclude that the continuance of the site plan approval process for requests in conformance with the approved Master Plan is desirable. The original Master Plan (Exhibit C 112) and proposed Master Plan are attached for your information (Exhibit C 2/2). The intention of the Master Plan is to establish thc long range vision for the campus including a physical plan and also specific land use controls (ie., lot coverage, parking requirements, ect.,). The Master Plan for Bethel College has not been comprehensively reviewed since its adoption in 1978. However, there have been a series of "minor amendments" to the Master Plan since 1978 to facilitate development on the site. The City has reviewed numerous requests regarding this facility. Those requests can bc summarized as follows: Planning Reqnest CC Action Case 99-05 Site Plan Review (A) 5-10-99 98-07 Site Plan Review/Special Use Permit (A) 10-26-98 97-14 Site Plan Review (A) 7-14-97 96-26A Special Use Pennit Amendment (A) ~. .~\ \ / ') ,; Planning Request CC Action Case 96-26 Special Use Permit - Master Plan (A) 1-2-97 96-04 Site Plan Review (A) 6-28-96 95-18 Site Plan Review (A) 8-14-95 95-04 Site Plan Review (A) 1-30-95 94-20 Site Plan Review - Parking Lot (A) 9-12-94 93-19 Site Plan Review (A) 10-25-93 92-15 Special Use Permit (A) 8-17-92 91-21 Site Plan Review (A) 9-29-75 89-05 Site Plan Reivew - Temporary Building (A) 5-9-89 88-22 Site Plan ReviewNariance - Parking Lot (A) 8-8-88 88-12 Site Plan Review - Maintenance Building (A) 5-9-88 86-30 Site Plan Review - Bodien Hall Addition (A) 10-13-86 86-18 - Bodien Hall Withdrawn 78-05 Special Use Permit - 6 buitdings 77-08 Planned Unit Development Withdrawn 73-35 Relocate Church (A) 73-26 Special Use Permit Withdrawn 73-01 Minor SubdivisionIV ariance (A) 12-19-3 72-23 Building Permit (A) 5-22-72 71-09 Building Permit (A) 9-13-71 68-10 Building Permit (A) 1-30-68 68-07 Building Permit - Student Housing 67-01 Seminary Housing (A) 1130/67 (A) = Approved & (0) = Deuied Surroundinl! Area - Bethel Collel!e Direction Land Use Plan Zoninl' Current Use North Interstate 694 East (across STH Industrial I - Flex Three industrial buildings #51 South (across Low Density Residcntial R-l Single Family Dwellings Railroad tracks) West Low Density Residential R - 1 Single Family Dwellings and Parks & ()pen Space - , '. (,- 't . , )'. ~)-, , ) \ ) Site Data Land Use Plan: Semi-Public and Low Density Residential Zoning: Limited Business District (8-1) and Single Family Residentiat District (R-I) Current Use: Bethel College and undeveloped Size: 201.92 Acres Topography: 71 feet, site consists of contrasting elevations Soils: Highly variable, Bluffton loam, Hayden fine sandy loam, cathro muck, Urban land Hayden-Kingsley complex, Udorthents, and Urban land Vegetation: Wooded Floodptain: 880-56, according to FEMA Wetland: Valentine Lake and ten isolated basins, according to NWI maps Shoreland: Valentine Lake (DNR 62-71), Natural Environment Master Plan (revised) I. Access. The property is accessedoffofState Highway 51 and Old Highway 10, via intemal service drives. State Highway 51 is designated as a major arterial in the Comprehensive Plan. Old Highway 10 is designated as a minor arterial in the Compressive Ptan. The StatTwould conclude that the two existing points of access are appropriate for this use and that additional points of access are not warranted. 2. Circulation. The primary circulation route though the campus is Bethel Drive. The Master Plan (existing and proposed) provides for the development of a west athletic field. The entrance lines up with the Bethel Drive entrance at Highway 10. 3. Parking Requirements. The Special Use Permit (78-5) states in condition (#9) that parking shall be provided for as follows: a. Apartments - 1.5 spaces per dwelling unit, b. Dormitories - .3 spaces per bed, c. Non-Resident Student Parking - -5 spaces per off - campus student or .3 space per seat oflargest assembly facility, whichever is greater, d. Faculty and Staff - .75 space per member e. AtWetic Facility - .3 space per seat, and f. Space shall be reserved and a site (or sites) prepared for overflow parking. Such area need not be surfaced. Planning Case 99-05 created a total of 1,265 parking spaces. The proposed Master Plan and Site Plan show 41 additional spaces to be located on the west athletic complex giving the campus a new total of 1,306 parking spaces. These summaries would indicate that the parking on the main campus to be sufficient to accommodate the needs of the campus. However, staff has some concerns wether the 41 parking spaces at the proposed west atWetic complex will be sufficient for the area. It is understood that students living on campus would walk however, staff would not like to see people parking on the surrounding streets and at the main ,. '\ \) ) campus and adding to the pedestrians walking across Highway 10, This should not be an issue if the complex is managed efficiently by not scheduling tennis matches and softball games/soccer games at the same time. I. With Planning Case 99-05 the College had noted some parking problems. The College noted they would be taking several steps to reduce the parlcing problem. . Freshmen will not be allowed to have cars on campus. For special needs a small number of spaces will be allotted and available by appeal. . Shuttle service will be expanded to allow for increased student needs. . Car-pooling incentives are being implemented for faculty and staff . A vehicle registration fee, of $40 per semester, will be implemented for all students. TIlls registration fee, similar to that levied at other area schools, will be used for purposes such as increased shuttle service, lot security, and the construction and maintenance of new and existing parking lots. 4. Traffic Impacts. The Special Use Permit (78-5) includes a condition (#6) which states; "Traffic generated by the normal college use shall not exceed volumes anticipated for low to medium density (approximately 3 to 4.5 dwelling units per acre) residential development ofthe site (approximately 3200 to 3300 trips per day)", Traffic should not be incrcased beyond these levels with the development of this facility. 5. Buildings. The revised Master Plan provides for one new storage building located on the proposed athletic field site. The building will be constructed using the bethel brick as other buildings on campus have been. c:_ 6. Building Height. Given, that the property is within the shoreland area of Valentine Lake, the Shoreland Management section of the City Code (Chapter 20.5) prescribes the maximum height for structures as 35 feet (Section 20.5-41), Variance may be needed for buildings taller than 35 feet. The proposed building would not exceed 35 feet. 7. Lot Coverage. Subsequent to the approval of the Master Plan in 1978, various figures have been used to portray the percentage oflot coverage (impervious area) at the college. The SUP stipulates that the lot coverage shall not exceed 25 percent. The College's current impervious surface area is 33,80 acres or 21.1 percent of the 160,14 acre site. The new athletic facility (building and parking) would add 2A acres of impervious surface, The proposed Master Plan would provide for an impervious surface area of 22.6 percent (33.80 + 2A acres / 160.14 acres). The Staff concludes that the revised Master Plan does not exceed the maximum lot coverage of25 percent. 8. Building Setbacks. The City Code (Shoreland Management) states in Chapter 20.5- 41 that the miuimum building setback form streets and highways shall be 50 feet in It . , .. " .' ~-). ~. 1 ~e \ , ) ) the B-1 zoning district and 40 feet in the R -I zoning district. The City Code (Shoreland Ordinance) in Section 20.5-41, states that the minimum building setback shall be 150 feet from the Ordinary High Watermark (Valentine Lake). All of the proposed structures exceed this requirement. 9. Landscape Plan. The landscape plan includes additional trees along the tennis courts and parking area. The pines proposed along the tennis courts range from 7 to 9 feet in height. Staff would recommend adding an additional 6 pines at 45 degree angles to each other on the City property to screen the parking lot from the resident~. These should be placed just to the east of the 7 pinkspire crabapples. 10. Parking Setbacks. The Zoning Ordinance in Section VI, F, d, (4) and (5), state that the minimum parking setback is 20 feet from any right-of-way line and 5 feet to any other property line~ The City Code (Shoreland Ordinance) in Section 20.5-43, (I) and (2), states where feasible and practical the parking setback shall be the structure setback (150 feet) and in no instance shall the parking setback be less than 50 feet from the Ordinary High Watermark (Valentine Lake). It would appear that all parking area additions would meet both the requirements of the Zoning Ordinance and the Shoreland Management Ordinance. 11. Grading. The applicant obtained Rice Creek Watershed District (RCWD approval December 22, 1999 (Exhibit E 112). 12. Student Population. The Special Use Permit (78-5) includes a condition (#5) which states; "The resident population of the campus shall not exceed the population anticipated for high density (approximately 12 dwelling units per acre) residential development of the site (approximately 2300 persons)". This proposal should not change the number of students~ 13. Shoreland. The subject property is located in the Shoreland Management area, per the Minnesota Department of Natural Resources (DNR).The City Code in Chapter 20.5-22, Subpart 12, a, defines Shoreland as land located within 1,000 feet from the ordinary high water mark oflake, pond, or flowage. The subject property is within 1,000 feet of Valentine Lake, a DNR protected water. The City Code in Chapter 20.5-47, (a), (I), permits the selective removal of natural vegetation, provided that sufficient vegetative cover remains to screen cars, dwellings, and other structures when viewed from the water. Therefore, if this proposal were to comply with the intent of the Shoreland Management regulations, then the maintcnance of a vegetative buffer is required between this use and Valentine Lake. The City Code in Chapter 20.5-47, (b), allows for grading and excavation in shore land areas. If a permit is granted to grade and excavate in a shoreland area, then the permit is required to be conditioned on the following: .-, ) ) . . , .' a. The smallest amount of bare ground is exposed for as short as time as feasible; b. Temporary ground cover, such as mulch, is used and permanent ground cover, such as sod, is established; c. Methods to prevent erosion and trap sediments are employed; and d. Fill is stabilized to accepted engineering standards, approved by the city engineer. (e 14. Wetlands. It would appear none of the proposed buildings impact wetland basins identified on the NWI maps (Exhibit E V2). Staff evaluated the proposed west athletic facility to determine if the project requires an Enviromnental Assessment Worksheet (EA W) be completed prior to the project. Staff determined that the project does not require a EA W to be completed. (Exhibit D) 15. Lighting. The Zoning Ordinance in Section VI, E, 3, a, b, c, and d, states that the lighting shall be directed away from adjacent properties, the source of illumination shall be concealed, and the intensity of lighting from developments shall not exceed one foot-candle onto the public right-of-way. The applicant is proposing to add additional lighting along the entryway and parking lot. The athletic fields will not be lit at this time and would require a amendment to the Special Use Permit to light them in the future. The lighting fixtures are similar to those already used on campus. (" ,.e 16. Entry Gate. The entry gate and signage will mimic that across Highway 10 only at a slightly smaller scale. A gate to restrict access to the complex will be placed at the entrance. This gate is setback far enough to allow traffic to turn around and reenter Highway 10 if needed. 17. Existing City Trail. The City of Arden Hills currentty has a grass cut trail that enters across the Bethel College property (proposed west athletic complex). The City owns the property along the west side of the Bethel property for the trail however, when the trail was constructed it was not all placed on City property. Staffhas reviewed the existing trail and recommends the trail remain in its current location (except for a slight modification around the proposed tennis courts). Relocating the trail to the proper location would require removal of trees. Bether College has stated they are comfortable with the trail remaining. Staff would recommend a trail easement be drafted by Bethel College and granted to the City for the trail to remain in approximately the same location. 18. Utilities. The proposed west athletic field complex proposes a waterline to service the area for sprinkler. Staff would recommend the sewer be extended and the bathrooms be changed to a permanent structure. This would then allow for bathrooms to be constructed on the site. They are currently proposing temporary bathrooms. (Exhibit F) (e .... ._ f'- ~). ). \ --- ) ) 19. Special Use Permit Document. The Special Use pennit recorded docwnent was last modified in 1978 with Planning Case 78-05. The Special Use Permit has been modified throughout the years without modifying the recorded docwnent. Staff recommends a new Special Use Permit be recorded with this Planning Case for the following reasons: L The legal description has changed with the addition of the proposed athletic fields area across Highway 10. 2. Existing conditions with past Planning Cases should be incorporated. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on November 1,1999. Pursuant to MilUlesotaState Statute the City must act on this request by Thursday, December 30, 1999 (60 days), unless the City provides the petitioner with written reasons for the additional 60 day review period. The additional review period would extend to Monday, February 28, 2000. The City may with the petitioners consent extend the review period beyond the Monday, February 28, 2000 date. Due to various reasons some of which include the complexity of the applications received md limited staff time the December t, 1999 Planning Commission was canceled. The City informed the applicmt that an additional 60 days would be needed to process this application. Lastly if the City denies the petitioners request, "... it must state in writing the reasons for the denial at the time that it denies the request." Options L Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. 4. Table for additional information. Recommendation Staff recommends approval of the amendment to the Special Use Pennit amendment (updating the Master Plm) and site plan review (for the park facility), in Planning Case 00-01, subject to the following conditions: L Execution of a new Special Use Permit Document 00-01; 2. Dedication of a trial easement for the existing trail to be prepared md recorded by the applicant and approved by Staff; 3. Compliance with the height for structures; 4. Compliance with requirements of the Shorcland Management regulations; 5. Approval of the plans Rice Creek Watershed District approval; 6. Compliance with the Lighting standards of the Zoning Ordinance. 7. No lighting be erected for the ball fields and tennis courts; 8. The sewer be extended and the bathrooms be changed to a permanent structure; C) , j ,~ ...' ~ 9. Add 6 pines at 45 degree angles to each other on the City property (east of the 7 pinkspire crabapples) Cia Note lfthe Planning Commission makes a recommendation on this Planning Case, then it would be heard at the Monday, January 31,2000 regular meeting of the City Council. ,..-,....... tie \, ARDEN HILLS PLANNING COMMISSION - MARCH 3, 2004 5 the neighbor's concerns and they appreciated them listening to the neighbors and having a well thought out development. . Kimberly Luger, 2026 Glen Paul, stated she was in favor of this because the screening had been improved and this was now no longer a two-story building. Chair Sand closed the public hearing at 7:50 p.m. Commissioner Larson expressed concern about the drainage ditch on the north edge of the property. Mr. Hellegers stated he would have the City Engineer look at Commissioner Larson's concerns further. He did note there was condition number 9, which he believed addressed Commissioner Larson's concerns. Commissioner Larson stated he was comfortable with condition number 9 and he believed this did address his concerns. Commissioner Bezdicek asked if there would be a City monument sign on this comer. Mr. Hellegers replied that was the intent in the future. Chair Sand strongly urged the City to put City monument signs in the budget. He stated it was important to have signs welcoming people to the City. Commissioner Zimmerman moved, seconded by Commissioner Larson to approve Planning Case No. 04-06: MSP Commercial; 3130 Cleveland Avenue; Master and Final e Planned Unit Development (PUD), subject to the conditions as noted in staffs March 3, 2004, report and adding Condition 14 that the parking lot lighting be revised and submitted to the City Planner prior to issuance of a building permit. The motion carried unanimously (6-0). PLANNING CASE 04-02: BETHEL COLLEGE; 3900 BETlIEL DRIVE; SPECIAL USE PERMIT (SUP) MASTER PLAN AMENDMENT; NEW SOPHOMORE DORM Chair Sand opened the public hearing at 8:02 p.m. Mr. Rellegers stated applicants were requesting approval of an amendment to their Special Use Permit (SUP) Master Plan and a Site Plan review to allow for the construction of a new 4-story donnitory on the northeast portion of the campus. Staff reviewed the proposal and recommended approval based on the following conditions: I. The applicant shall continue to abide by the conditions of approval as stated in the approvcd Special Use Permit (SUP) and Master Plan and the subsequent SUP Amendments. 2. The applicant shall permanently maintain the 60-foot clearance around the entire building. 3. Building Permit Plans shall bc submitted to the Building Official a minimum of two _ (2) weeks beforc the planned start of construction. 4. No construction shall begin before plans are approved by the City of Arden Hills Building Official. . e - ARDEN HILLS PLANNING COMMISSION - MARCH 3, 2004 . 6 5. Revised utility, grading drainage, and erosion control plans shall be submitted to the City Engineer for approval prior to the issuance of a building permit. 6. Standpipes shall be required in the proposed donnitory. 7. The applicant shall verify the location of the F.D.C. 8. The F.D.C. shall be located within 150 feet of a fire hydrant. 9. The applicant shall submit a landscape performance bond or other surety for 125% of the cost of materials and installation valid one full year from the date of installation prior to the issuance of a building permit. 10. The applicant shall submit a revised landscape plan and planting schedule to comply with City Landscape standards (Zoning Ordinance, Appendix A), which shall require approval of the City Planner prior to the issuance of building permits. 11. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, MPCA, and other governmental entities. Copies of such permits should be provided to the City. Chair Sand asked how many trees would be lost with this proposal and asked if they would have to replace them. Mr. Hellegers replied the City did not have a tree preservation ordinance. He noted there would be trees lost, but many of those trees would be replaced in the landscaping plan. Chair Sand asked if there was any indication that there were highway improvements proposed which would bring the highway closer to this building. Mr. Hellegers replied there was not proposals at this time from MNDot. Corrunissioner Larson inquired about the wetland area and asked who was the goveming authority on this. Mr. Hellegers replied this would be coming bcforc the Rice Creek Watershed District in March. Mr. Parrish notcd they would be required to mitigate on site with a 2: 1 replacement. Chair Sand invited anyone for or against the variance to comc forward and make comment. Bruce Kunkel, Vice President Student Services Bethel College, stated this was an important project for the Collcgc. He stated they believed it was important to have a separate sophomore dormitory. He indicated they wanted an area where the building would be separated from the freshman residents. He noted where they werc proposing to put the building now was at the bottom of the hill, which would impact the trees less than if they were going to build on the top of the hill. He stated at the top of the hill, there was an old growth oak forcst and they wanted to preserve that area as forest, where at the bottom of the hill, those were trees that werc planted by the College in the 1960's. He indicatcd they would maintain as many of the trces as they could. He stated the ornamental trees would be 2-inch caliper trees. He noted thcy would mitigate on site. Commissioner Zimmerman asked where were the sophomores currently housed. Mr. Kunkel replied they were residing in various areas ofthe College. Commissioner Zimmerman asked if this proposal would increase their enrollment. Mr. Kunkel replied it would incrcase some. He noted right now, they wanted to keep ARDEN HILLS PLANNING COMMISSION - MARCH 3, 2004 7 . enrollment under 3,000 students and there was no interest In enrolling over 3,000 students. . Commissioner Zimmerman expressed concern about the parking with an increase of student enrollment. Mr. Kunkel stated there were 350 to 375 sophomores who had vehicles on campus. He estimated with this new building, they could cut that parking in half because some of the students who currently drove, would live on campus. Chair Sand asked why did they locate this building so far away from the other buildings. Mr. Kunkel replied there was a hill there, which would make it difficult to put a building in that location. He also noted they did not want a residents hall in a major traffic pattern. Chair Sand closed the public hearing at 8:26 p.m. Commissioner Ricke moved, seconded by Chair Sand to approve Planning Case No. 04- 02: Bethel College, 3900 Bethel Drivc; Special Use Permit (SUP) Master Plan Amendment; new sophomore dorm, subject to the conditions as noted on the revised conditions as presented by staff at tonight's meeting. The motion carried unanimously (6-0). UNFINISHED AND NEW BUSINESS Mr. Hellegers stated they had a request from a property owner at 3771 Lexington Avenue e who would like to operate a retail business that sells clutch and transmission parts. However, a portion of their activity was repair also, but this was a small portion of their business. He noted the Zoning Ordinance in this area did not allow for this type of a business. He stated the property owner was interested in an Ordinance amendment. He asked if the Commission was interested in this type of an amendment. Commissioner Larson stated since there were two businesses in the area already doing automobile repair, he believed this would be a reasonable request. Chair Sand asked how many square feet was this business. Mr. Hellegers replied he believed it was 8,000 square feet. Mr. Parrish stated staff would evaluate this and will bring this back to the Commission. REPORTS A. Planning Commissioners None. B. S taCC Mr. Hellegers stated he was working with the City Attorney regarding the Zoning Ordinance. He noted he did not have any date as to when this would be given to the Commission for their review and comments at this time. He indicated this was taking longer than they had initially anticipated. ~ PLANT LIST ALL PLANT MATERIALS SHALL BE OF TOP QUALITY SPECIMENS. SYMBOL QlL SCIENTIFIC / COMMON NAME SLZE NOTES Deciduous Shade Trees AI 6 Acer rubro 3-3 1/2"' coL, Red Maple B&B A2 II Acer rubra 3-3 1/2"' col., Red Maple B&B B 19 Betula nigra 3"' cal., River Birch B&B Fl I Froxinus pennsylvanico 3-3 1/2"' col., Green ASh B&B F2 4 Froxinus pennsylvanico 3-3 1/2"' col., Green Ash B&B QB 6 Quercus bicolor 3-3 1/2"' col., Swamp White Oak B&B OMI 16 Quercus mocrocorpo 3-3 1/2"' cal. Bur Oak B&B OM4 3 Quercus mocrocorpa 4 1/2-5" caL Bur Oak B&B Deciduous Ornamental Trees A 30 AmeJonchier canadensis 2-2 1/2"' coL Shodblow Serviceberry B&B P 8 Prunus virginiano 2-2 1/2"' cal. Chokecherry B&B Everoreen Trees T 10 Thujo occiden tal is 2-2 1/2"' col., American Arborvitae B&B Shrubs AM 35 Arenia melonocorpa 2' ht. MIN. 5' O.c. Block Chokeberry B&B MULTI-STEM, 3 STEMS MIN. C 41 Camus albo 'Sibirico' 2' ht. MIN. 5' O.C. To torion Dogwood B&B MULTI-STEM, 3 STEMS MIN. I 20 lIex verticillate 3' ht. MIN. 5' O.C. Common Winterbe'rry B&B MULTI-STEM. 3 STEMS MIN. M 40 Myrica pensyfvonico 2' hI.. MIN. 5' O.c. Northern Bayberry B&B MUL TI-STEM. 3 STEMS MIN. V 13 Viburnum trilobum 3' hL. MIN. 5' o.c. American Cranberry B&B MUL T1-STEM. 3 STEMS MIN. . . e e 'J, i) BETHEL COLLEGE & SEMINARY ) Bruce A. Kunkel Vice Presidenc of Campus Services ~" ~ MEMO 651-638-6431 fa" 651-635-8880 . To: Mr. Peter Hellegers City Planner City of Arden Hills Date: March 3, 2004 Re: Bethel College Residence Hall In case # 04-02 for Bethel's Special Use Permit Master Plan Amendment questions arose regarding siting of the hall at the northern end of the campus and parking/traffic issues. I believe this memo will answer those questions. Siting: When this hall was originally conceptualized prior to 1999, it was anticipated that it would be used for traditional freshmen students and located at freshmen hill on the south side of the college academic complex. Subsequent to that planning effort it was determined that a hall for sophomore students would better serve the student community and therefore a new location needed to be chosen_ After reviewing numerous siting options that had been generated by our architects and discussing the issue with our Biology and Environmental Sciences Department the current site was selected. - The current location has two distinct advantagcs over the earlier site. First, it provides a location separate from "freshmen hill"_ This may not seem significant for most ofus but it is not a small matter in the eyes of a sophomore studenL Secondly, it provides a place of identity for the sophomore class much in the same way that Heritage Hall provides an identity for our senior class. Additionally, the site maintains the sensitivity to density issues while maintaining the vistas throughout the campus. Please see the attached statemenL Parking and Traffic: As stated in the Associate Planner's Report datcd January 5, 2000 Bethel has taken several steps to reduce parking and traffic problems. e Jl "., "" . e e , ) ) -Freshmen are not allowed to have vehicles on campus with the exception of approximately 30-40 students that apply through an appeals process. These are generally employment or medical situations. -The shuttle service has been expanded to provide transportation for freshmen students to off campus locations (Target, Rosedale, HarMar, etc). -Car-pooling for staff and faculty: Unfortunately this option did not work well and therefore was eliminated. -Students currently pay $50 per semester for their parking permits. Because Bethel is committed to maintaining the "pastoral" nature of the campus we do not plan to build additional large surfuce parking lots. It is possible that at some point in the future we would propose constructing a ramp in one of the existing locations. Because we are not anticipating an additional parking lot for the new residence hall we plan to restrict the number of sophomores who are allowed to have vehicles. Although the exact number of sophomore permits to be issued has not been determined we will operate within the scope of our current parking lots. To insure that this is not a surprise to the 2005 sophomore class, prospective 2004 freshmen are being advised ofthis policy change as they make application to the institution. We believe that these measures will correspondingly impact traffic. ./ ~ ~ -, \ ) BETHEL COLLEGE & SEMINARY ,-'~., , I .., " I: Bruce A. Kunkel Vice President for Campus Services ~- Bethel College & Seminary /3 . 3900 Bethel Drive, Sc Paul, tv1innesota 55111~6r 65[-638-6431 fa" 651-635-8880 \1,'ww.bethel,edu The Bethel College and Seminary Campus is distinctive because of three great aesthetic assets: its setting wrapping the shore of Lake Valentine, its wooded rolling terrain with mixes of conifers and hardwoods, and the strong simple architecture of the core academic and residential complexes. The visual power of these factors makes the Bethel campus unique and a visual and environmental oasis in a major metropolitan area. Throughout the development of the campus, beginning in the early 1960s, several design criteria have been utilized in planning campus buildings. 1. The campus should reflect the naturalness of the setting. The buildings should seem to belong-as though they were a proper part of their environment 2. The whole campus cnvironment should be seen as a tool for learning. The pastoral nature of the campus should enhance the educational experience. This is true whether for the study of ecosystems in the sciences, physical education use of the fields and lake, or the use of quiet spaccs for reflection and meditation. 3. The maintenance ofthe natural, diverse contours of the campus is an important element in preserving the uniqueness of the setting from both ecological and aesthetic perspectives. Thc natural terrain should be maintained as undulating hills rather than an enforced urban grid. The vistas throughout the campus should be guarded as a reminder of God's creation. 4. Buildings should be clustered to preserve the natural settings without creating overly dense areas of development Clustering the developed areas both preserves the naturalness of the campus as well as enhances the sense of community. e Since the early 60's development on the campus has been intentional and deliberate striving to maintain the uniqueness of the setting while developing a thriving and vibrant Christian learning community. e \ ~ .' III &I LASALLE . GROUP, LIMITED'" March 2, 2004 To: From: Re: Peter Rellegers Bill Brusman New Bethel College Residence Hall The following represents the total gross square footage of the proposed new Bethel College residence hall, by floor area: First floor Second floor Third floor Fourth floor 21,151 GSF 21,151 GSF 21,151 GSF 21,151 GSF Stair #2 - Fifth floor 285 GSF Elevator - Fifth floor 68 GSF e Total Building Sq. Footage: 84,957 GSF Please call me with any additional questions or concerns Thank you. C: Bruce Kunkel, Bethel College David Damon, Sasaki Associates 200 r Killebrew Drive Suiti;; 308 Minneapolis MN 55425-1864 TclcpttOlli;;: 952~854-g800 Fax: 952-854-4434 \Veb Siu: wwwJ.1s.1l[cgrp.coffi e {A1'\'10'-;;:} ACCREDITFD M,"","C[ME~T OR(;A:....llAllON -~ hi,',''':' ,~.. R,..d r: Iii, :\f.mcl.>'<""",,: . :\FFIRMA riVE ACTION EMPLOYER e ~ ~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 6.D March 29. 2004 T JM --r: :r: I"V\ O&M March 29, 2004 e Request of City Council Action Council Action Request: Approval of Resolution No. 04-29, the installation of a "Local Traffic Only" sign on the west side of North Snelling Avenue, in the City's right-of-way, 25 feet south of the North Heights Lutheran Church entrance. Staff Recommendation: Staff recommends the approval of Resolution No. 04-29 Advisory Commission Action: o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved Supporting Documents: o Memo/Letter: [8J Resolution (No. 04-29) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: e Administrator/Staff Comments: DDenied DDenied ~ ~~HILLS MEMORANDUM e DATE: March 24, 2004 Agenda Item 6.D TO: Mayor and City Council Michelle Wolfe, City Administrator Thomas J. Moore ~~ ~, ~ SUBJECT: Background Information Pertaining to Resolution No. 04-29 FROM: Background In the fall of2003, Operations and Maintenance staff installed a "Local Traffic Only" sign on the .- west side of North Snelling Avenue, 25 feet south of the North Heights Lutheran Church .., entrance. The purpose of this sign was to help reduce the flow of traffic on North Snelling Avenue after events/services held at North Heights Lutheran Church. Ramsey County Sheriff's Department has notified City staff that they can/will not enforce this signage until the City Council approves its placement/installation. e - '. . ~ ~~HlLLS CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 04-29 A RESOLUTION APPROVING A SIGN LOCATION ON NORTH SNELLING WHEREAS, the City Council approves the placement of regulatory traffic signage along City streets; and WHEREAS, a "Local Traffic Only" sigu has been installed on the west side of North Snelling Avenue in the City's right-of-way; 25 feet south of the North Heights Lutheran Church entrance. NOW, THEREFORE, BE IT RESOLVED that the City Council approves of the placement of the "Local Traffic Only" sign on the west side of North Snelling Avenue, in the City's right of way, 25 feet south of the North Heights Lutheran Church entrance as generally outlined on Exhibit A. ADOPTED by the City Council this 29th day of March, 2004. Mayor Beverly Aplikowski ATTEST: Michelle Wolfe, City Administrator Exhibit A -" Q) Q) u... b 0 ~ 0 II 0 ~ = ~ Q) 0 Ii) ro () (/) 0 0 Ii) ~ .j ~~ ~ J! '" .- 2! 0 is ~ '" 0 ~s!:!~>=.;~t 0 ~i!-~liti; N (; _!!.~ j" ~ ~ i'" Jr>>. ~'" . j't'" '" Ii J~H! " 15 .a:ii~~~~~ '" flh]iitl!_ lL ;;~na~ , >- ~ ,8l......::. a. ~ ~z lizl i! d~;~ ,lib '" Ui~l~ij ::;; ~o~'11~!~~ '" .xi ~'" ;;.-~~~ '" .9 ~:~"ll ~- '" "l:~llH'U'i~ m !~~" ~r-li Ii if) ~"!'gH]8t (9 HHi >- ;iH I c " L~-:ig 0 H;:~!iil~; () it i-~~~~U~I! '" ":lLJri,h ~ E i!~Hh~i '" 'W;"j' 0: j ..BU-"! 8 ~ih~Hj; iHrtUh k ;~}ri:::i.i " erpo~~~", 0 ., !:dh~lH if) ~~~- ~~;2~ ~ ~~~~~ u.~ , ~<( ~ ~ i e ~ ~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: N/A Actual Amount: N/A Final Action Needed By: N/A Request of City Council Action Council Action Request: Consider approval of the attached position description, revised compensation plan, and recruitment process for the civil engineer position Staff Recommendation: Approve the attached position description, revised compensation plan, and recruitment process for the civil engineer position Advisory Commission Action: o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied e Supporting Documents: [g] Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: The salary implications for the position are outlined in the attached compensation plan. In addition to salary, additional ongoing costs include benefits, supplies, training, and miscellaneous software and equipment. These costs are estimated on one of the attachments to the staff memo .Administrator/Staff Comments: See the attached staff memo ~ ~HILLS - MEMORANDUM DATE: March 23,2004 Agenda Item 6.E. TO: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Assistant City Administrator@ FROM: SUBJECT: Civil Engineer Position ENCLOSURES: 1. March, 15,2004 Work Session Memo 2. Proposed Recruitment Timeline and Process OVERVIEW Based on the most recent Work Session and past City Council discussion, approval of the following is being requested: e 1. Approval of the Position Description Approving the position description establishes this particular position within the City of Arden Hills organizational structure. The position will directly report to the City Administrator, but will not be a department head. This is attached for your review. 2. Approve a Revised Compensation Plan Annually the Council approves a compensation plan for city employees. Since this position was not approved when the 2004 compensation plan was approved, it is necessary to approve a revised version. This is attached for your review. 3. Authorize Recruitment to Fill the Vacancy Assuming that the first two items are approved, staff would request that the recruitment for the position be authorized. The proposed process is similar to what was done for the Finance Director and what we are doing for the Community Development Director vacancy. The process is attached for your review. \\Earth\AdminlJ-Iuman ResQuTces\CLASSIFICA TIONS\Non-Current\Civit Engineer\2004\03-24-04 Memo to Council Approving Position Description, Compensation and Recruitment.doc . e e e ~ /f\~ILLS MEMORANDUM ORIGINA: DATE: Agenda Item 2.D. March 10, 2004 TO: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Assistant City Administrator @ Civil Engineer Position FROM: SUBJECT: ENCLOSURES: 1. November Work Session Memo 2. Revise Position Description 3. Revised 2004 Compensation Plan BACKGROUND As part of the 2004 budget process, thc Council evaluated civil engineering services and the advantages of hiring an in-house civil engineer. This topic has also been discussed at the November 2003 Work Session and the 2004 Council/Staff Retreat. UPDATE Subsequent to the November 2003 Work Session the civil engineering posItIOn has been reviewed further at the staff level. From an organizational perspective, staff is recommending that the position be a direct report to the City Administrator. By doing so, this will give the City Administrator an opportunity to assess the workflow of the position and evaluate where the position would most effectively be placed within the organization at a future date. While the position would report to the City Administrator, it would not be a department head. The position description has been revised to reflect this organizational arrangement. REQUESTED ACTION If the Council is comfortable proceeding with the hiring of an in-house civil engineer, direct staff to place the following actions on a future Cowlcil Agenda: 1. Approve the position description. 2. Amend the City's pay plan to incorporate salary for the position. 3. Authorize recruitment for the position. \\Earth\Admin\Human ResouTces\CLASSIFlCATlONS\Non-Current\Civil Enginccr\03-1I-04 Memo to COllocil.doc ~ *1~~~U--IILLS e MEMORANDUM DATE: November 12,2003 Agenda Item 5.A_ TO: FROM: Mayor and Council ~. . ,~Q 17 Michelle A Wolfe, City Administrator ~\~ Civil Engineer Position \J SUBJECT: Backl!round ) As part of the presentation regarding the 2004 budget, staff prepared several "budgetary exercises" for Council discussion. One of the topics was Engineering Services. (A copy of the presentation materials is attached.) It is my understanding that the Council was receptive to the concept and directed staff to proceed with gathering additional information, preparing a job description, and bringing forward for further discussion. . Discussion As stated during the budget process, the staff conducted an analysis of 200 I and 2002 engineering invoices. On average, it was estimated that $131,742 worth of engineering functions could be perfonned by an in-house civil engineer. Conversely, some functions requiring specific expertise would continue to be contracted out. This expense would vary trom year-to-year depending on the services required. Staff also presented an estimated budget for an in-house civil engineer position, and a list of pros and cons related to creating a position (all attached.) A proposed joh description has been developed and is attached. In addition, staff has done job point and pay analysis to determine a recommended pay range. The conclusion is that based on relevant job factors and the external comparisons, a 2004 pay range of $45,600 - $60,000 is recommended (2004 proposed compensation plan attached). This position would not be a department head but rather, would report to an operating department. After further discussion, there is general agreement at the staff lcvcl that the addition of a civil engineer position would be advantageous for the following reasons: I. Customer Service - to have engineering expertise in house would provide a higher level of service to our residents. . . . . Memo City Councij Committees & Appointments 2 2. Cost Savings (direct and indirect) - an in-house engineer would provide cost savings opportunities since his!her time would be less expensive than a contract engineer. Some of the savings would be direct, some would be in direct in the form of cost avoidance (if not for having this position, we would have to contract for the work.) 3. Growing need - our need for engineering assistance 1135 been growing and will continue to grow. The city has been undertaking infrastructure improvement projects with the pavement management program, and there have also been many utility-related projects in recent years. The TCAAP redevelopment will greatly impact our needs for engineering assistancc. Therc are also benefits to continuing to contract engineering ,services. As outlined in the budget presentation materials, there is a depth and variety of experience available when contracting with a firm. The current engineering firm has a lamiliarity with the staff and community. However, since the in-house position would not be able to perform .all engineering functions, we would still contract for some services and these advantages would still be available to us as needed. As you review the pros and cons of this proposal, it is important to remember that the benefits of the position can change year-to-year, depending on the priorities we (staff and Council) set for the position and the types of projects that are undertaken. For example, if we take a more customer-service approach; the cost savings wiIl.not be as direct. If the goal is to enhance cost savings, then the focus will be on performing task.s that are "billaJ:>le". Obviously, there will be a mix of both, but how that balance is achieved can vary depending on priorities and projects. In either case, it is believed that the benefits outweigh the costs and that the addition of a civil engineer position would positive for the City of Arden Hills. ) Action Requested At the November 17 City Council work session, the 2004 budget will be reviewed. As part of that discussion, we wanted to provide you with additional information regarding the possible addition of a Civil Engineer position to city staff. Staff would like to receive additional input regarding this proposal. If Council is comfortable proceeding, the staff can prepare formal action for Council consideration, and begin preparing a recruitment plan. '.\.t:arth\Admin\Cily AdministrG/Or\Memol2003\J /-12-03 Memo to Council RE Ovil Engineer.doc , ) () (/) CI) (/) -- (J s.. CI) >< w JW o " '~ ()). . f/) U~8t{-M'~ 5 ~.~ -H. 5 .Jt ""iU~~ "5 <l ~ 4'pi~ :J' ..0 m .. CI) "'C ~ A m i . \- -r- e \ \ ()) o .- :=C .> ()) o (/) 4- -0 o C C cu 0....... ._ (/) .(/) 0 > 0 e cu o..E ()) 0 .c!..... ....... 4- ()) (/) . .......())()) CUO> ::J'- .- -CO CU ()) ()) >(/)0.. tnW (/) C ..O)!..... __ Q) C ()) ~ :>'C 0.. C1)~()) C1) 0 ()) C c .~ .C >()) -- .r!f 0)'- tnOC()) c ()) -0 W . A . N e i ) \ ... 0) 0 Q) s::: C a. .- 0 !.... (.) -- III I- 0) Q) 0) 0) .s= ('I) ... C T""" 0) '0 0) .- L() C N C1l 0) L() ~ III s::: C r--. ... L() III 0) 0) 0 CO (.) -- "l""" >. 0) Y7 fh Q) ~ s::: N :3 .C III ... W 0 (.) 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A A 0 0 A A A City of Arden Hills Job Description - POSITION: DEPARTMENT: REPORTS TO: Ciyil Engineer Administration City Administrator SUMMARY To provide professional engineering advice on planning, design, construction, inspection, administration and maintenance of public infrastructure consistent with City Council policy and with federal and state regulations. This position will also perform routine and complex technical engineering work including computer-aided design (CAD). ESSENTIAL FUNCTIONS OF THE POSITION Plan, develop, and implement engineering projects including feasibility reports, design, construction, Pavement Management Program (PMP), financing and contract administration; serve as projl'!.c:tm~nager on Operations and Maintenance improvement projects. Prepare preliminary and final design for Operations and Maintenance projects, including e sanitary sewers, water-main, storm sewer, street and all related facilities or structures; prepare the preparation of plans, specifications, advertisement for bids, contracts, deeds, easements and any other cOJ"ltract administration work. Assist in the selection and ad.ministration of private consultants' contracts and monitor the utilization of consultants to supplement in-house design work. Assist in the preparation of special assessment rolls and other financial data. Manage the City's Pavement Management Program (PMP) and develop and recommend program strategies. Assist in the preparation of various reports including the five-year capital improvement program, annual budget, departmental reports and state and federal applications and grants. Respond to citizen inquiries and requests regarding engineering projects; research complaints and inquiries regarding problems and the availability of services; determine solutions. Considerable skill in the use and administration of Geographic Information Systems and .A CAD software. .. - . . Prepare correspondence and reports regarding engineering projects and maintain files and records. Review and revise policies, ordinances, and requirements in order to keep current with industry standards. Make presentations, attend meetings, and participate on committees as required. Review and comment on planning and development proposals Coordinate with external agencies on transportation improvements impacting the City. Provide technical advice and assistance to City staff. Keep current on industry standards and practice. Assume other duties as necessary and required. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in civil engineering or related field. Two (2) years progressively responsible skilled engineering experience, preferably in the public sector and ability to obtain registration as a Professional Engineer (PE) in the state of Minnesota within six (6) months after hire. LANGUAGE SKILLS Ability to read, write, analyze, and interpret plans and blueprints, contracts, ordinances, technical journals, financial reports, development agreements, legislation, statutes, and legal documents. Ability to respond to common inquiries or complaints from customers, department staff, City Council, regulatory agencies, and members of the business community. Ability to effectively communicate both orally and in writing with state regulatory agencies, elected officials, City staff and members of the public. Ability to give verbal presentations and speeches. Ability to prepare reports and correspondence. MATHEMATICAL SKILLS e Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios and percentages. OTHER KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of the modern principles, practices, methods and techniques of civil engineering as applied to the development, construction, and maintenance of municipal engineering projects. Knowledge of the laws, ordinances, and regulations applicable to municipal engineering; of asphalt pavement maintenance methods and techniques; of pavement management software; of land and engineering survey systems, methods and techniques. Skilled in use of microcomputer and related software. The ability to perform the following work activities with or without reasonable accommodations: . Perform skilled civil engineering work. · Make complex engineering computations. . Use of survey equipment. . Plan and coordinate engineering of infrastructure improvements and plans. · Ensure conformance to construction plans, specifications, codes, and state and federal regulations. . Prepare technical reports and related correspondence. . Use a computer, word-processing, spreadsheet, and related engineering software. · Communicate clearly and concisely, using diplomacy and tact, both verbally and in written correspondence. . Establish and maintain effective working relationships with Staff, Council, and residents. . PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stand; sit; and talk or hear. The employee is occasionally required to walk; climb or balance; stoop, kneel, crouch, or crawl. . e . . The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. = 0: ~~ - == 8 .- = .... ., 0: "I:l '" .... = < ~ '- 8 o 0 .ou U..,. o o N 8- }~ < .... >> 77 , )~, > >M >j ............ ~ i R ... .. ..... :::>~r '-'-'-"":i: .... . .... . .. . ........ I... · I .... II.... ...... I...... ...... I; I........... I.. .. ... 11<..... . . . . E ..... ~ .... 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M t"- t"- - t"- t"- - .,., "" - &i ... r.. o on ':' ...; ~ ~ p:: " 1j ~ '1: :3 ~ = !lJ ~ ~ ;5 B . . . . Civil Engineer Recruitment Process and Timeline Action Timeline Deadline for Applications Mav 7, 2004 Application Review Second Week of May Initial Interviews with City Administrator, Third Week of May Assistant City Administrator, Operations and Maintenance Director, and Contracted City Engineer Management and Leadership Assessment First Week of June for Finalists with Dr. Fischler Receive and Review Written Results of Second Week of June Management and Leadership Assessment with Dr. Second Interview with City Administrator, Third Week of June Assistant City Administrator, and City Council! Informal interaction with staff and management team Extend offer to candidate Est. Third Week of June City Council approval Est. June 28, 2004 ~ ~ ~HILLS Agenda Item #: Council Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 6F March 29. 2004 AP (;J) Admm l!JY N/A N/A N/A Request of City Council Action Council Action Request: Consider approval of the employee recognition policy Staff Recommendation: Approve the employee recognition policy Advisory Commission Action: o Planning o PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied e Supporting Documents: ISI Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: The policy will have fairly limited financial implications. For example, assuming no retirements (none are contemplated for 2004), Council approval of three money and time saving ideas, and the years of service awards to be granted based on the current staff the net financial impact in 2004 is estimated at $750. Administrator/Staff Comments: . See the attached memo \\Earth\AdminlHuman ResourceslPolicies\Employee Recognition Po/icyI03-29-04 ReA Approving the Employee Recognition Policy. doc ~ /f\.~ HILLS - MEMORANDUM DATE: March 23, 2004 Agenda Item 6.F. TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Aaron Parrish, Assistant City Administrator SUBJECT: Employee Recognition Policy ENCLOSURES: 1. Employee Recognition Policy- Version Highlighting Changes 2. Employee Recognition Policy - Clean Copy OVERVIEW Changes suggested at the March Employee Recognition Policy. incorporated in the following areas Work Session have been incorporated into the proposed Language addressing the suggested changes has been e )> Years of Service: Gift Certificates for years of service shall begin with the fifth year. )> Years of Service: Gift certificates shall be service free (i.e. no service charges will be paid). )> Money and Time Saving Idea: Approved money and time saving idea suggestions would become property ofthe City of Arden Hills. )> Retirement: Retiring employees will be presented with a plaque and gift certificate in an amount approved by the City Council as opposed to a specified dollar amount per year of servIce. )> Employee Recognition Committee: The Employee Recognition Committee and City Council shall review the Employee Recognition Policy every other year. In addition to the above, the Council requested clarification on the proposed effective date. At this point, staff is suggesting that the effective date be retroactive back to January I, 2004. The financial impact of making the policy retroactive to January I, 2004 is $ I 00. \\Earth\AdrninlJ-Iuman ResouTces\Policies\Employee Recognition Policy\03-24-04 Memo to Council.doc . e e e ~ ~~HILLS EMPLOYEE RECOGNITION PROGRAM The City Council of Arden Hills encourages and supports recognizing employees who make significant contributions to the City_ At its September 1994 meeting, the City Council adopted Resolution No. 94-47, establishing an Employee Recognition Committee (ERC). It shall be the policy of the City to recognize all employees in the following manner: Years of Service . j3eginning the fifth yeargfernployment, employees_",illbe recognize_deveryfive (5) years by receiving a gift certificate from the vendor of their choice in the amount equal to $10 for each year of service, Gift cc!!j,ficates \~'ill be 5ft\"j~~ fret:.., Employees will also receive a letter from the City Administrator and their Department Director or Supervisor acknowledging their years of service. A copy of this letter shall be inserted into the City Council non-agenda packet and the employee's personnel file_ Exceptional Performance . Communication received from residents Of other individuals recognizing an employee for their superior performance or service shall be copied to the City Council in the non-agenda packet, Employee Newsletter, and the employee's personnel file. Money or Time Saving Idea Any employee may submit to the Employee Recognition Committee (ERC) an idea/eonceptJprocess/solution that was implemented within the City which resulted in significant cost savings or greatly improved efficiency to the City_ .Applications will h~ i~lQved based on the follov.'inR e1igibilitv standards amLcriteria: _ -------_.------ -~ Deleted: Employees slJall rec~ivc a gift ccnificatefrom a vendor oftbcir choice in the amount of$lO on the date of their fJrstanniversary of service to the City. I ,---~~thcflfstye~~ofse~~. L Eligib il i t )~-.2fS tlgg~5t_~I:\ l(l__T'L:lrti_\;jllt:lJ~j~Ihf:'_emg[arn !:~~mnlovecs helm\' t11e classiflca1ion of Dcpartmc!Jl1lead are eligible to receive awards. 2._ Accsotable SlJgg~_~JjDns An acceptable sUQ:Qcsrion .is a nr:K'ticaL usefuL and c(mSlr_l;LU~_Y~_PL9J!osal to imorove operations.. public J:I.:]3tlons and emolovec s~J};Jy,__JL!mlst fon:!.;}j.!L~L.gIl igueJlL_~j:!Iu<!b Ie id ~q_il1i_~imJl1]red to J1C91!~[!t"nractl c_e.\Vhl;11, 2-Q~'iihh,:'~~~hil?jJ$_DT iJl lISJT;tlj()_]_15__5h(_?_llJ~L~(,:\(}~npi,ln:Lthc sh!ggs:.ili.Q.u..~_..A l!ood suuQ:cstion will: a. Reduce _~9sts.J1!illLiGlliQlL_Jin1l\___J<llY)J~__5R~~_e_ materials SlIDD]le~ j~J~~1]\t?j J~)IH!S,<l~~j(kDJ~~!)_(;:rgYLCSQlU~t;_~5_,J~L?lQIf.!g~ fi I in f! SPill=_G.:. !2:_Jpcrcasc prOdlll.:tloll, rCVCllue. Ilse of existjJlQ: facilities, '!lHi iob interest. c. J)roPosSLj!lmrovemcnl~ J.IH_i_ standardization of 'f-(m:ns. r:ep0T[E;_o___lQ~-+-- - equinment. machines. oUfch3Sing mt'thods and nrocedu:rcs. d. I mm:.pv~~~,-_:yiCGJ!Llb_~_Q1!.pli~.: e. Inmrove sat~U)I]Q.iJlqns. 3. Unacceptable- Sw!gestions Suggestions not deemed to be 3ccent3hle are: ;1: _persQD_i!.Lgrie\~anc~-,'i: b. Personal Di.lV. hours of work or classification mi:!J1fr~ c. i'v:latters recommended for study. review or survc\_JJdeas ahead\-' under consideration by the CitY1 Q,-,-_~1;;l1J~J:~_Jb_<JL~L~_Jh~_.rG::ml!_0f.(1~t:>ignG:~t_QI~QJltra~J~iL andi [S. sUl~Ji~5, survev reviews or research. c. ?vlatters that arc opinions. rather than sl1ecific recommendations and B.!:lgQ.estions \vhich onl\' identifv a probl~!TI_ _ but offer no conectivc nrotlosal. f. Duo!i{',ate Sl12Q:cstions -- sur;:Qestiolls that llrC____Tlot original to the stlQ:gester. g. Suggestions dealing withllormal maintenance. unless sucb suggestions ~_9n!Iih!Jl~J~HL~lli~LL.iQn_pf_mi:l_inlenance problems. b_.3.l~ggestiml~JJli:!L~J~_~..,.jJl'LiILth~:"cone of the normaliob resDollsihility..J!f 9.~qgg~l~.r: i. Sl1g~eJilions which arc dc:cmul hv the ERe l~Lb~Jrivolous~...impracticaL rcwliatorv or inconsequential in character. iJorm,,-,,!<,_,!:,,"ets aociNU<Tlbe,;n. (- ---- -------- - '\ ", Formatted: Bullets and Numbering I '- .-----..---_._-_._----~~,,----_..._-"' 1 Formatted: Bullets and Numbering '----.----------.-.--"'--... -------.------.- ~, . ( -----... : For~~_ed: Bul~ets and Numbering j (""""""'-----.-.""--- -< Forma~...=..~~~"~_~.~~ Nurnbering__ e e e e e The determination oJ" the Eml1lo\~~~J~_cognition C:Qmmittee can not be gL(~Y~9~ '1._ Joint SU(;!:lcstions Formatted: Bullets and Numbering --- -.....-..--.-".-.".- ~!Jggestion~;LJnav be submitted tv a gIQ1U2_ QL~Ullli.Qvees-,-_)lJQJlht~m)'~Q(l~ melDbcr oftheg~:Q!dR..J2~jDel!gilil~Ji)L~I1,-~vanI,h~ or slL0vill ]29Jsll;Jr~jJl such award. A ioint suggestjoq submitted bv t\\'o qX more cmoJovccs nm~! bear the names of all.ind,!vi~t~,thu.:on(:crned on the ~tJggestjQlUl~ln. In evaluating lllonev or time saving ideas, tl1_~_g~(~~yjl_Ladhcrt;__t() the l(~UO\,:in~ DIocess: ", _"F_c~(n2~_~_~__\vilt be solicited from_Jh~__~1}mlovcC.1LDSP<,l11Jncnt J)iI.t~illLJi)" learn 1110re al?9!J~ the mi]gnitude of the i~np19vcmcnt or _r;(),,~Lsav.inQs 10 the Citv_ 2. Based on feedback from the Department Dir~ctor and a rcviq~,--_pf all infnrmatiQI!...-_ the_ERe ~r!;!Y_.,.m4tJ:;~____a recoml!!S';J1JlatjoILJQ~_ ~;jty Adn!!!1islrator to bring fOlth to fhc (jJy Council for ;t?J~)nnal aoorov:;!. ~ 1110 ERe \yUl..notifv the em.RJovcej_p~9rtmcnt Djre:ctQf of_th~__.Cjtv. Council's annroval or del1ial. 4. If 3t111[O\7a1 is recciv~Q_"Jh~ EKe will Q.blain__:,l__gU1 Ct~n.Wcat~rrmll a vCllilq of the employee's choic~ 5; ___Th~_ emnlovee~s DepartID~r]J _ Director shall J!T~fient. th~~_\Y_Qr~'---luhe cillDlovee..:. AIl moneV' and time ~.~ying ideas aDDrovClL {t)f an 3Y\iard._)_h3H become th~' PJ:o[2!'rtv of tbe City of Arden !:tillo ,Retirement . Retiring employee~ shallbe presented with a Mayoral Proclamation, a plaque recognizing their years of service, and.jJ gin _c~Ftificate .in_al_~.):llnl?~lnt dCtCl.I)l},D,~~1._ bv the City Counci~_ Employee Newsletter . A bi-monthly employee written and published newsletter shall be distributed to all employees. The newsletter may include snch items as employee birthdays, anniversaries, department high-lights, employee spotlights, etc. The newsletter shall be reviewed and approved by the City Administrator prior to distribution to employees_ Formatted: Font: 12 Formatted: B~I!~~ and Numbering _ --"', Formatted: Bulleted + Level: 2 + Aligned at: 0.75" + Tab after: 1" + J_~_~_ntat: 1" ~~~~ed: ~ _ j D-;~ted: Upo~ notifi-;tion of -~I . retir~m~n[, all employee shall receive a I ' gift certificare equal to$10 foreacb year : of service. TheT '--------..- . ...-.--...--- .....-- . -- "---, . :i~~~~~~~,~=....____; 'Deleted: at the Council meeting dosest 1 , to their retirement daLe \.......-..--..---...".,,-.--.---..--..---..................-.....--...---...-.."....---" Employee Recognition Committee . The Employee Recognition Committee shall be comprised of six (6) employees. Membership shall be rotated annuallY_lyjth no menlbcr sl;rvin~~ nO_.lJ,lgrfJbAl)._!hI~G 'vears cOJ1secllti\'~]J" ?, . The ERC shall develop an estimated annnal budget, which shall be presented to the City Council within its annual budget. . The ERC shall meet quarterly, or as necessary. _!_~~Jllg",EJsS::_9J)_~ti:J?JJmjJ_ sha 111'~yi~_~~_Jh~~Eln12LQvc~JsS:.g,Q gnition Pol i ~yhJ=-;).m_l~~?ny: - ~"D-~I~t;d:------------- _--==-=--~_-_] ,---------------- --"-., -,_Forma~: Bullets and Nu~~~~_g_,_. e . e . . ~ ~~HILLS EMPLOYEE RECOGNITION PROGRAM The City Council of Arden Hills encourages and supports recognizing employees who make significant contributions to the City. At its September 1994 meeting, the City Council adopted Resolution No. 94-47, establishing an Employee Recognition Committee (ERC). It shall be the policy of the City to recognize all employees in the following manner: Years of Service . Beginning the fifth year of employment, employees will be recognized every five (5) years by receiving a gift certificate from the vendor of their choice in the amount equal to $10 for each year of service. Gift certificates will be service free. Employees will also receive a letter from the City Administrator and their Department Director or Supervisor acknowledging their years of service. A copy of this letter shall be insertcd into the City Council non-agenda packet and the employee's pcrsonnel file. Exceptional Performance . Communication received from residents or other individuals recognlzmg an employee for their superior performance or service shall be copied to thc City Council in the non-agenda packet, Employee Newsletter, and the employee's personnel file. Money or Time Saving Idea Any cmployee may submit to the Employee Recognition Committee (ERe) an idcalconcept/process/solution that was implcmented within the City which resulted in significant cost savings or greatly improved efficiency to the City. Applications will be judged based on the following eligibility standards and criteria: 1. Eligibilitv of Suggesters to Participate in the Program All employees below the classification of Department Head are eligible to receive awards. 2. Acceptable Suggestions An acceptable suggestion is a practical, useful, and constructive proposal to improve operations, public relations and employee safety. It must contain a unique or valuable idea as compared to present practice. When possible, exhibits or illustrations should accompany the suggestion. A good suggestion will: a. Reduce costs, duplication, time, labor, space, materials / supplies, records / forms, accidents, energy resources, or storage / filing space. b. Increase production, revenue, use of cxisting facilities, and job interest. c. Propose improvements and standardization of forms, reports, tools, equipment, machines, purchasing methods and procedurcs. d. Improve service to the public. e. Improve safety conditions. 3. Unacceptable Suggestions Suggestions not deemed to be acccptable are: a. Personal grievances. b. Personal pay, hours of work or classification matters. c. Matters recommended for study, review or survey (Ideas already under consideration by the City). d. Matters that are the result of assigned or contracted audits, studies, survey reviews or research. e. Matters that are opinions, rathcr than specific recommendations and suggestions which only identify a problem but offer no corrective proposal. f. Duplicate suggestions - suggestions that are not original to the suggestcr. g. Suggestions dealing with normal maintenance, unless such suggestions contribute to a solution of maintenance problems. h. Suggestions that are within the scope of the normal job responsibility of a suggester. 1. Suggestions which are deemed by the ERC to bc frivolous, impractical, retaliatory or inconsequential in character. e . . e e . The determination of the Employee Recognition Committee can not be grieved. 4. Joint Su[(gestions Suggestions may bc submitted by a group of employees. Should anyone member of the group be incligible for an award, he or she will not share in such award. A joint suggestion submitted by two or more employees must bear the names of all individuals concerned on the suggestion form. In evaluating money or time saving ideas, the ERC will adhere to the following process: 1. Feedback will be solicited from the employee's Department Director to learn more about the magnitude of the improvement or cost savings to the City. 2. Based on feedback from the Department Director and a review of all information, the ERC may makc a recommendation to the City Administrator to bring forth to the City Council for its formal approval. 3. The ERC will notify the employee's Department Director of the City Council's approval or denial. 4. If approval is received, the ERC will obtain a gift certificate from a vender of the employee's choice. 5. The employee's Department Director shall present the award to the employee. All money and time saving ideas approved for an award shall become the property of the City of Ardcn Hills Retirement . Retiring employees shall be presented with a Mayoral Proclamation, a plaque recognizing their years of service, and a gift certificate in an amount determined by the City Council. Employee Newsletter . A bi-monthly employee written and published newsletter shall be distributed to all employees. The newsletter may include such items as employee birthdays, anniversaries, department high-lights, employee spotlights, etc. The newsletter shall be reviewed and approved by the City Administrator prior to distribution to employees. Employee Recognition Committee - . The Employee Recognition Committee shall be comprised of six (6) employees. Membership shall be rotated annually with no member serving no more than three years consecutively. · The ERC shall develop an estimated annual budget, which shall be presented to the City Council within its annual budget. . The ERC shall meet quarterly, or as necessary. . The ERC and Council shall review the Employee Recognition Policy bi-annually. e . e ~ ~HILLS Agenda Item #: 6G Council Meeting Date: March 29, 20~04 Prepared By: MW AfI ( Originating Department: Admin J' \2; Budgeted Amount: N/ A Actual Amount: N/A Final Action Needed By: N/A Request of City Council Action Council Action Request: Consider approval of Resolution 04-30 supporting the continuation of the Metropolitan Radio Board Staff Recommendation: Approve Resolution 04-30 supporting the continuation of the Metropolitan Radio Board Advisory Commission Action: D Planning D PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied .Supporting Documents: I:8J Memo/Letter: I:8J Resolution (No. 04-30) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: D Other; Financial Implications: N/A Administrator/Staff Comments: . See attached memo \\EarthlAdminlCity Administrator\Memo\2004\03-24-04 RCA RE Radio Board.doc ~ /],\~HILLS MEMORANDUM DATE: ITEM: 6G March 24, 2004 TO: Mayor and City Council FROM: Michelle Wolfe, City Administrator ~ SUBJECT: Resolution Supporting Continuation of the Metropolitan Radio Board BACKGROUND Please refer to the attached letter from AMM President Veid Muiznieks. He explains the basis for the AMM Board of Directors action with regard to the Metropolitan Radio Board. Essentially, the goal is to support continuation of the Board, which provides a method for local control over the regional public safety communication system. DISCUSSION With Ramsey County's active pursuit of 800 MHz, this local control is especially important. REQUESTED ACTION Approve the Resolution Supporting Continuation ofthe Metropolitan Radio Board. Attachments: A. Letter and AMM Resolution from AMM President Veid Muiznieks B. Proposed Resolution \\EarthlAdminlCity Admini.~trator\Memol.2004\1-06-04 Memo to Council RE Radio Board.doc e . . RECEIVED MAR - 1 2004 e - A~~o(iation of Metropolitan Muni(ipalitie~ :ClTY OF ARDEN HILLS February 26, 2004 Dear AMM Member: Enclosed please find a resolution passed by the AMM Board of Directors supporting the continuation of the Metropolitan Radio Board. Under current law, the Radio Board will sunset on June 30, 2004. Legislation to eliminate this sunset and preserve regional control over bonding decisions and funding streams is currently working its way through both the House and Senate (HF 2136 / SF 1973). . Since its inception, the Metropolitan Radio Board has been composed of local government officials and representatives of the end users of the 800 MHz system. The Board includes local governments that have already opted to come online as well as those that have chosen to stay with an alternative public safety communication system. The local control that this structure provides has been essential to the successful growth of the system and the preservation of its voluntary nature. A likely alternative to the current structure, if it were allowed to sunset, would be for local input to be limited to an advisory capacity, with actual decision-making authority awarded to the Commissioner of Public Safety. The AMM Board of Directors believes that continued local control over the Metropolitan Radio Board is essential for those cities currently using and investing in the regional public safety communication system, as well as those that might somcday choose to join. While AMM is working with the Metropolitan Radio Board and othcr stakeholder associations to advance the necessary legislation, the direct support of your city would be helpful in winning the votes of individual legislators. We ask that your city consider adopting a similar resolution, and forwarding it to both AMM and your legislative delegation. If you have any questions, or would like additional information about the Metro- politan Radio Board, please don't hesitate to contact me at 651-459-9933, ext. *816. Sincerely, ~ Veid Muiznieks AMM President and St. Paul Park City Councilmember . 145 University Avenue West Saint Paul. Minnesota 55103-2044 Telephone: (651) 215-4000 Fax: (651) 281-1299 E-mail: amm@ammI45.org - AHociation of Metropolitan Municipalitie~ RECEIVED MAR - 1 2004 - CITY OF ARDEN HILLS Whereas, the Metropolitan Radio Board (MRB) was authorized by the 1995 Minnesota Legislature to plan, devclop and implement a region wide public safety radio communications system; and Whereas, the MRB is composed of local government elected and appointed officials as well as Metropolitan Council members who recognize the high level of cooperation needed among all users to ensure the system's success and the importance oflocal input and governance; and Whereas, the MRB is achieving its legislative charge and working to provide training, update the system, obtain federal funding and attract new members from within and outside the region; NOW THEREFORE BE IT RESOLVED that the Association of Metropolitan e Municipalities supports the continued local governance and input into the metropolitan public safety communications system through the MRB and supports legislation to continue the MRB. ADOPTED February 19,2004 145 University Avenue West Saini Paul. Minnesota 55103-2044 . Telephone. (651) 215-4000 Fax: (651) 281-1299 E-mail: amm@amm145.org e . ~ ~~HILLS CITY OF ARDEN HII"LS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 04-30 RESOLUTION SUPPORTING CONTINUATION OF THE METROPOLITAN RADIO BOARD WHEREAS, the Metropolitan Radio Board (MRB) was authorized by the 1995 Minnesota Legislature to plan, develop and implement a region-wide public safety radio communications system; and WHEREAS, the MRB is composed oflocal government elected and appointed officials as well as Metropolitan Council members who recognize the high level of cooperation needed among all users to ensure the system's success and the importance oflocal input and governance; and WHEREAS, the MRB is achieving its legislative charge and working to provide training, update the system, obtain federal funding and attract new members from within and outside the regIOn. NOW THEREFORE, BE IT RESOI"VED by the City Council of the City of Arden Hills, Minnesota, that the City supports the continued local governance and input into the metropolitan public safety communications system through the MRB and supports legislation to continue the Metropolitan Radio Board. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF MARCH, 2004. Beverly Aplikowski, MAYOR ATTEST: . Michelle Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2004\04-30 ,Supporting the Continuation of the Metropolitan Radio Board.doc e ~ /]'\~ILLS Agenda Item #: 6H Council Meeting Date: March 29~004 Prepared By: AP Ii Originating Department: Admin Budgeted Amount: N/A Actual Amount: N/A Final Action Needed By: N/A Request of City Council Action Council Action Request: Consider approval of Resolution 04-34, a resolution supporting the Minnesota Army National Guard Staff Recommendation: N/A Advisory Commission Action: D Planning D PTRC Dale Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied .supporting Documents: D Memo/Letter; [gJ Resolution (No. 04-34) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation; D Other; Financial Implications: N/A Administrator/Staff Comments: .. Councilmember Rem has drafted the attached resolution supporting the Minnesota Army National Guard and requested that it be placed on the Council's March 29, 2004 agenda. In addition. staff has prepared a letter to the National Guard for consideration at the Council's Work Session following the regular meeting. ~ ~~ILLS e CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 04-34 A RESOLUTION SUPPORTING THE MINNESOTA ARMY NATIONAL GUARD WHEREAS, the City of Arden Hills contains within its city borders the former Twin Cities Army Ammunition Plant that is being transferred by the Army to provide parcels ofland to the City for development, the County for parks, and the Army National Guard for on-going training under the name of Arden Hills Army Training Site (AHA TS); and WHEREAS, there are currently 4,700 Army National Guard troops in the metro area who have trained or will train at AHA TS; and WHEREAS, of the 3,600 Minnesota Army National Guard troops currently deployed, . 2,300 are from the metro area and AHA TS facility; and WHEREAS, these Army National Guard troops are serving international deployments in excess of 12 months in combat as well as their traditional support roles; and WHEREAS, these Army National Guard troops are our families, friends, and neighbors who are sacrificing their employment, the comfort of their homes, their health, well-being, and their lives in service to their country; NOW THEREFORE BE IT RESOLVED, that the City of Arden Hills publicly declares its whole-hearted support of the Army National Guard; and NOW THEREFORE BE IT FURTHER RESOLVED, that the City of Arden Hills is proud to be home to the training site used by so many of our courageous and loyal troops; and NOW THEREFORE BE IT FURTHER RESOLVED, that the City of Arden Hills sends our troops best wishes for safe return to their homes; and NOW THEREFORE BE IT FINALLY RESOLVED, that the City of Arden Hills intends to continue a mutually-supportive and productive relationship with the Army National Guard, anticipating a long future of cooperation in building our shared community. .. e e At ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF MARCH, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2004\04-34. A Resolution Supporting the Minnesota Army National Guard.doc i e ~ ~~ILLS Agenda Hem #: Councll Meeting Date: Prepared By: Originating Department: Budgeted Amount: Actual Amount: Final Action Needed By: 7A March 29. 2004 MW Admin N/A N/A N/A Request of City Council Action Council Action Request: Consider approval of Resolution 04-31, supporting human rights Staff Recommendation: Approve Resolution 04-31, supporting human rights Advisory Commission Action: D Planning D PTRC Action: DReviewed Action: DReviewed DApproved DApproved Date Date e Supporting Documents: D Memo/Letter; . I:8J Resolution (No. 04-31) D Ordinance (No. ) D Engineering Recommendation; D Attorney Recommendation; I:8J Other; Staff Memo Financial Implications: N/A Administrator/Staff Comments: See attached memo DDenied DDenied , ~ ~HILLS \ - MEMORANDUM DATE: TO: FROM: SUBJECT: March 25, 2004 ITEM #7A Mayor and City Council Michelle Wolfe, City Administrator ~ Adoption of the City of Arden Hills Human Rights Resolution BACKGROUND At the March 8, 2004 meeting, City Council reviewed a joint resolution supporting human rights, which was prepared for consideration by all communities within the Mounds View School District. During that discussion, the Council determined that they were interested in also adopting a specific Arden Hills policy, which would expand on the City's commitment to supporting human rights and specifically outline a list of efforts they will undertake to promote that support. Councilmember Gregg Larson drafted a resolution which was distributed to the Mayor and City Council. e DISCUSSION The City Council discussed the initial draft of the attached resolution at the March 15 work session. Changes suggested at that meeting have been incorporated into the proposed resolution. Once adopted, the initiatives outlined in the resolution will be finalized in the work plan and implementation w'ill begin. RECOMMENDATION Approve Resolution No. 04-31, "A Resolution Supporting Human Rights". Attachment: Resolution No. 04-31 . \\Earth\Admin\City Administrator\I-luman Rights\3-29-04 Memo to Council RE AH Human Rights Resolution.doe - . . ~ '^~J-IILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 04-31 A RESOLUTION SUPPORTING HUMAN RIGHTS WHEREAS, the City of Arden Hills is a desirable place to live and work, welcoming residents, non-residents, businesses, employees, institutions, and visitors irrespective of race, color, creed, or other differences; and WHEREAS, as our Country, State, County, and City have grown more diverse, that diversity has enriched our lives; and WHEREAS, despite this growing diversity, recent incidents in our community and in the Mounds View School District remind us that racism, discrimination, and prejudice persist; and WHEREAS, these incidents may leave the false impression that the City of Arden Hills and its citizens are intolerant of diversity in general, and minorities of color in particular; NOW THEREFORE BE IT RESOLVED: The City Council of the City of Arden Hills takes the following actions, with the intention of sending a clear message to all citizens, residents and non- residents alike, that the City of Arden Hills respects human dignity and the rights of all and does not condone or tolerate racism, discrimination, or prejudicc: >- The City Council will join with its neighboring cities in formally adopting a joint resolution addressing this issue. >- The Council will send a signed letter to residents and businesses addressing this issue. >- The Council will add, to the City's list of core values, a new value asserting respect for human dignity and rights. >- The Council will work with local churches to also address issues ofhwnan dignity and rights. >- The City website will reference this resolution and related material, as well as links to tile Minnesota Human Rights Department and other relevant organizations. >- The City newsletter will publicize these and other City actions, and related information (brochures and posters) will be visible at City Hall. ? The Council will sign a proclamation each Human Rights Day. ? The City will seek to sponsor, with neighboring cities and other organizations, a speaker of e recognized stature in conjunction with Human Rights Day. ? The City will review its employment policies and procedures to ensure that they encourage diversity, and will plan diversity training for City Council and staff. ? The City will invite groups promoting or representing diversity to participate in its annual Day in the Park celebration. BE IT FURTHER RESOLVED: The City Council will work cooperatively with the Mounds View School District regarding the following: ? Encourage the School District to consider joining one of the numerous, multi-district, integration organizations that include most, ifnot all, of the other school districts in the north metro area. ? Encourage the School District to consider using Youth Frontiers, a Minnesota non-profit, or another organization of its choosing, to address racism and diversity in annual assemblics or retrcats at Mounds View and lrondale High Schools. ? Encourage the School District to establish its own, or participate in an existing, Annual Human Rights Art Contest and Human Rights Essay Contest. ? Encourage the School District to address racism and diversity on its website and note related meetings, press articles, and news releases that cover related events. . ? Encourage the School District to ensure that its employees have diversity training_ ? Encourage the School District to participate in programs sponsored by thc Minnesota Minority Education Partnership. ? Encourage the School District to review the adequacy of its curriculum with regard to racism and diversity. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DA Y OF MARCH, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, CITY ADMINISTRATOR . \\Earthl4dmin\City AdministratorlHuman Rights'ICity Resolution.doc , ~ ~ ~~HlLLS Agenda Item #: 7B Council Meeting Dale: Marc~ Prepared By: MW ~~ Originating Department: Admin v-rr Budgeted Amount: N/A Actual Amount: N/A final Action Needed By: March 29, 2004 Request of City Council Action Council Action Request: Consider Authorizing Signature of the Joint Human Rights Resolution with the Mounds View School District and Cities of Arden Hills, Mounds View, New Brighton, North Oaks, Roseville, Shoreview, and Vadnais Heights Staff Recommendation: Authorize Signature of the Joint Human Rights Resolution with the Mounds View School District and Cities of Arden Hills, Mounds View, New Brighton, North Oaks, Roseville, Shoreview, and Vadnais Heights Advisory Commission Action: e D Planning D PTRC Date Date Action: DReviewed Action: DReviewed DApproved DApproved DDenied DDenied Supporting Documents: I:8J Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: D Other: Financial Implications: N/A Administrator/Staff Comments: e See attached memo \\EarthIAdmin'ICity Administralor\Memo\2004\03-24-04 ReA RE Joint Human Rights Reso/ution.doc ~ /]'\~ HILLS MEMORANDUM DATE: March 24, 2004 TO: Mayor and City Council FROM: Michelle Wolfe, City Administrator ~ SUBJECT: Joint Human Rights Resolution BACKGROUND The City Council has seen and discussed earlier versions of the attached draft resolution. The attached version, labeled "Third Draft", is the version that the various cities are being asked to approve. The most recent change requested by the City of Arden Hills, (changing the word "slurs" to "incidents" in the second "Whereas" clause) has been incorporated into the attached draft. DISCUSSION I have been informed that the City of Vadnais Heights has adopted the joint resolution. The following cities are scheduled to have this item on their agenda on the following dates; March 23 - New Brighton March 30 - Mounds View Public Schools March 29 - Roseville April 8 - North Oaks The City of Vadnais Heights will initiate an original signed Resolution, and then pass it on to the next community (New Brighton) for signature, and so on until all of the cities have signed the document. RECOMMENDATION Authorize the Mayor to sign ajoint resolution with the cities of Mounds View, New Brighton, North Oaks, Roseville, Shoreview, and Vadnais Heights. Such resolution clearly states that we are committed to individual, joint, constructive, and peaceful responses to acts of terrorism and racism in our communities. It further recognizes that, while there are no easy formulas to eliminate both terrorism or racism, we will continue to work together and with appropriate law enforcement agencies to protect the well-being of every person subject to such threats; and affirm that we hereby commit ourselves and our honor to the effort to eliminate terrorism and racism and to protect the freedom and safety of each person at the Mounds View Schools and in our communities. IIEarth\AdminlCity AdministratorIHuman RightsI3-29-04 Memo to Council RE Joint Resolution.doc , - e e . e . . THIRD DRAFT RESOLUTION MOUNDS VIEW INDEPENDENT SCHOOL DISTRICT, CITY OF ARDEN HILLS, CITY OF MOUNDS VIEW, CITY OF NEW BRIGHTON, CITY OF NORTH OAKS, CITY OF ROSEVlLLE, CITY OF SHOREVIEW, AND CITY OF V ADNAlS HEIGHTS JOINTLY: Whereas representatives of the above-named cities (the Cities) and the Mounds View School District share an interest in human rights' challenges within our respective communities, ineluding threats of terrorism and racism; and Whereas the recent bomb threats and racial incidents in the Mounds View School District illustrate the challenges facing all of us; and . Whereas the Cities commend the Mounds View School District (the School District) for taking swift and sustained action in response to these acts of terrorism and racism; and Whereas the Cities and the School District must continue to unite and jointly speak out against such acts of terrorism and racism. Now, therefore, be it resolved by the Mounds View School District Board and the City Councils of Arden Hills, Mounds View, New Brighton. North Oaks, Roseville, Shoreview and Vadnais Heights that we are committed to individual, joint, constructive, and peaceful responses to these acts of terrorism and racism in our communities; That, while there are no easy formulas to eliminate both terrorism or racism, we will continue to work together and with appropriate law enforcement agencies to protect the well- being of every person subject to such threats; and We bereby commit ourselves and our honor to the effort to eliminate terrorism and racism and to protect the freedom and safety of each person at the Mounds View Schools and in our communities. Dated; ,2004 Mayor, City of Arden Hills Mayor, City ofRoseville Mayor, City ofMOlmds View Mayor, City of Shore view Mayor, City of New Brighton Mayor, City of North Oaks Chair, Mounds View Independent School District 621 Mayor, City of Vadnais Heights - e e ~ /]'\~ HILLS MEMORANDUM DATE: March 25, 2004 Agenda Item 1 TO: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Assistant City Administrator €V FROM: SUBJECT: TCAAP Issues ENCLOSURES: 1. Draft Letter to the National Guard OVERVIEW There have been a number of different TCAAP activities that have occurred over the past few weeks. As a result, staff thought it would be appropriate to convene a special work session to give the Council an opportunity to ask any questions and provide feedback. In addition, attached is a draft letter to the Minnesota Army National Guard thanking them for attending the Council's Work Session, apologizing for recent events, and seeking clarification on some of their training activities. REQUESTED ACTION If it is the consensus of the Council, direct that the attached letter be sent to the National Guard N:PJanning\rvlisc Files\TCAAP\National Guard\03.24..Q4 Memo to Council RE Letter,doc - March 29, 2004 Lieutenant Colonel Richard A. Weaver Post Commander Camp Ripley I AHA TS Minnesota Army National Guard 15000 Highway 115, Camp Ripley Little Falls, MN 56345-4173 Re: Arden Hills Army Training Site (AHATS) Meeting with City Council March 15, 2004 Dear Lieutenant Colonel Weaver: Thank you for attending the March 15, 2004 Arden Hills City Council meeting to provide the Council with an update on the use of the Arden Hills Arden Training Site (AHATS). The City Council and staff truly appreciated hearing about your plans for the AHATS property. Regrettably, subsequent to the meeting, representatives of the City's development team contacted a number of different agencies and individuals seeking further clarification on the National Guard's potential training uses of the site. In the process, the impression may have been left that the City is not supportive of the Guard's current or proposed training activity at AHATS. Please be assured that this is not case. On behalf of the City Council, I would like to apologize for this misunderstanding. In addition, I appreciated talking with you last Wednesday to further clarify the City's perspective. e To continue our dialogue on how the National Guard's proposed training rnay impact the City of Arden Hills, we would respectfully request further information and discussion on the following: 1. What is the timeframe for designating AHATS as a local training center (LTC) and what status does the LTC designation provide the National Guard? Is there a definition of "LTC" or a list of activities allowed under this designation? 2. While it appears that most of the training on the site will be relatively low impact, clarification on the extent and potential impact of the following training activities would be appreciated: A. Helicopter activity on the site. B. Simulated grenade training. e e . . Letter to Lieutenant Colonel Richard A. Weaver March 29, 2004 Page 2 of 2 C. Use of blank ammunition. With regard to the above training activities, clarification on expected use versus allowable use (as outlined in the Site and Real Property Development Plans currently under National Guard review) would also be appreciated. 3. With the potential for commercial and residential development adjacent to AHA TS, any additional clarification on noise impact would be appreciated. 4. To effectively integrate proposed reuse of the TCAAP property with the training activities at AHATS, we would like to continue discussions on bermingjbuffering along the western border of AHATS. 5. It is our understanding that up to 1500 vehicles may be stored on site. Please clarify that a limited number of vehicles will traveling to and from the site on a daily basis. Again, thank you for meeting with us and beginning the dialogue. We welcome the opportunity to discuss the topics outlined above and appreciate the opportunity for continued open dialogue. As we indicated at the meeting, we will make a concerted effort to keep you apprised of upcoming TCAAP activities that the City is currently engaged in. If you should have any additional questions, please feel free to contact me at 651-633-1264, or our City Administrator Michelle Wolfe at 641-634-5127. We look forward to working together to achieve our mutual goals. Sincerely, Beverly Aplikowski Mayor of Arden Hills CC: Arden Hills City Council Congressional Delegation Major Scott St. Sauver, Minnesota Army National Guard Dave Hamernick, Minnesota Army National Guard CRR, Inc. Silseth, Pang tla>m: ~l.. To: Subject: Silseth, Pang Monday, April 12, 20048:51 AM Timesaver; Bulletin; CTV15; Focus News; Gammell. Ken; Pioneer Press (Allen Powell); Pioneer Press (Emily Topinka); Ramsey Co. Sherriff's; Startribune April 12th Council Meeting Agenda My apologies for nol getting this out on Friday. ~ ~ 04-12-04.doc (101 04-12-04 TCAAP KB) Development Tea... Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci.arden-hills.mn.us . . 1 e . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 1. March 10, 2004 TO: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Assistant City Administrato@ Development Team Meeting FROM: SUBJECT: ENCLOSURES: OVERVIEW At the March 29, 2004 City Council meeting, the Council requested a meeting with the Development Team to discuss recent events associated with the National Guard's presentation at the March Worksession and overall communications and expectations. The Development Team will be in attendance at the meeting to discuss the aforementioned issues.