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Home My WebLink AboutCCP 05-10-2004 Mayor: Beverly Aplikowski ~ ~ILLS Arden Hills City Council REGULAR MEETING Monday May 10, 2004 Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55HZ 651.634.5120 www.cLarden.hiUs.mn.us City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play, Agenda City Council Meeting Convenes 7:00 PM Can to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APROV AL OF MINUTES A. April 12, 2004 Special Work Session B. April 19, 2004 City Council Work Session C. April 26, 2004 City Council Meeting 3. CONSENT CALENDAR A. Claims and Payroll B. Purchase of a Replacement Water Main Locator Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format, There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. C. Purchase of an Asphalt Hot Box Hopper D. Payment No.3 for Booster Station Rehabilitation Project E. Payment No.3 for Lift Station #7 RehabilitationIKarth Lake Pumping Station 4. PUBLIC INQUlRIES/INFORMA TIONAL Public Inquiries/Informational is an opportunity for citizens to bring to the Council'5 attention any items not currently on the agenda, In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the CounciL To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3 minutes. Written documents ma be Arden Hills City Council Agenda May 10, 2004 Page 2 distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 5. PUBLIC HEARINGS 6. NEW BUSINESS A. Resolution No, 04-40, Adopting a "No-Parking" Provision for Cumrnings Park Drive B. Technology Plan Update C. Resolution No. 04-38, Approving Plans and Specifications and Authorizing Advertisement for Bids for the 2004 Pavement Management Project Tom Moore and Greg Brown Murtuza Siddiqui Tom Moore and Greg Brown 7. Unfinished Business A. Resolution No. 04-39, Adopting the Assessrnent Roll for the 2004 Pavement Management Program Tom Moore CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Grant C. Councilmember Rern D. Councilmember Larson E. Mayor Aplikowski ADJOURN Reconveue: Work Session - TCAAP Development Process with CRR I. Question and Answer Discussion Regarding the TCAAP Process . . . ~ 7f\~HILLS Approved: PendinK CITY OF ARDEN HILLS, MINNESOTA SPECIAL COUNCIL WORK SESSION MONDAY, APRIL 12, 2004, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 Meeting with the Development Team to discuss Roles, Expectations, and Communications, 1. Call To Order Mayor Aplikowski called the meeting to order at 5:10 p,m, Present: Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Staff present: Administrator, Michelle Wolfe; Assistant City Administrator, Aaron Parish; Operations & Maintenance Director, Thomas J, Moore; Finance Director, Murtuza Siddiqui; Planner, Peter Hellegers, Others present: Planning Commissioner, Fran Holmes; Dave McClung; Arden Hills Resident; Matt Anfang, Centex; Bart Rehbein, Glenn Rehbein Company; Jeff Knutson, Glenn Rehbein Company; John Hink, Glenn Rehbein Company; Kent Carlson, Ryan Companies; Song Fawcett, Kelly & Fawcett; Mark Vargo, Glenn Rehbein Company; Tony Bennett, Ramsey County Commissioner; Senator Rod Grams; Captain Jeff Nelson, Minnesota Army National Guard; Kelly Scanlan, Representative McCollum's Office; Mike Fix, U,S. Army; Tony Phclps, Ryan Companies. 2.A. General Meetinl! Minutes Mayor Beverly Aplikowski, City Administrator Michelle Wolfe, and Assistant City Administrator Aaron Pamsh provided an update and overview of recent events rclated to the National Guard's presentation at the March work session, Mr. Bart Rehbein noted that there may havc been some misconceptions about how things went subsequent to the March work session, He clarified that the developer is not purely interested in profit, acknowledged that the Development Team got out in front of the City, and indicated that they were concerned that the Council made a comment that this was two strikes and that this wasn't setting a positive tone for the relationship, Ultimately, the Development Team asks for the following: trust, cooperation, involvement, reaffirmation of a vision for TCAAP, and respect. Mr. Rehbein also noted that the developer has an "open door policy" and they are more than willing to meet with the Council at any time as appropriate, Councilmember Holden requested clarification on the relationship between the City and the Development Team and whether or not it was a partnership, It was noted that it was a "public" private partnership and we needed to treat it as such, \\Earth\A.dmin\CoullcillJv1:inutes\ W orksession\2004\04-12-04 Special.doc ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION APRIL 12, 2004 2 After a number of questions it was noted that the Council would like to be morc actively . involved in the day-to-day workings of the TCAAP project. The Council requested that the Development Team meeting times be changed in order to accommodate the Council Members' schedule and that two Council liaisons be present at the Developmcnt Team meetings. The meeting adjourned at 6:51 p.m. Respectfully submitted, Aaron Parrish, Assistant City Administrator Bevcrly Aplikowski, MAYOR Michelle Wolfe, ADMINISTRATOR . . ; . . . ~ ~~HILLS Approved: Pending CITY OF ARDEN HILLS, MINNESOTA COUNCIL WORK SESSION MONDAY, APRIL 19,2004,4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 1. Call To Order Mayor Aplikowski called the meeting to order at 4:50 p.m. Present: Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Staff present: City Administrator, Michelle Wolfe; Operations & Maintenance Director, Thomas J, Moore; Planner, Peter Hellegers; Finance Director, Murtuza Siddiqui, Others present: City Engineer, Greg Brown; Assistant City Administrator, Aaron Parrish; Mark Ruff with Ehlers and Associates; Sandy Martin, Mayor of Shoreview; and Annie Hoffmann, City Councilmember for the City of New Brighton. 2.A. Northwest Youth and Family Services Presentation Mayor Sandy Martin and Councilmember Annie Hoffmmm provided an update and overview of the services provided by Northwest Youth and Family Services, They provided additional information on how the organization was financed both with member community contributions and other grants and private resources. After various discussions the Council indicated that funding for Northwest Youth and Family Services on a going forward basis would be considered in conjunction with the 2005 budget process. 2.B. TIF Bond Refundinl! Mark Ruff with Ehlers and Associates and Murtuza Siddiqui provided the Council with an update on the possibility of a bond refunding for the 1998 G,O, Tax Increment Bonds that are currently outstanding, After discussion, it was the consensus of the Council to get additional information on refunding including potential eligible projects/TIF expenditures, a cash flow analysis for District 2, and an analysis of paying off the debt early, 2.C. Pavement Manal!ement Five Year Proiect Schedule City Administrator Michelle Wolfe, Operations & Maintenance Director Tom Moore, and City Engineer Greg Brown provided an overview of the Pavement Management Program proposal for the next five years along with related capital improvements, The focus and emphasis was on policies and procedures. Additional financial information will be provided at a later date, Based on Council input and discussion, it was the consensus of the Council to have staff: \ \Earth \Admin \Council\Minutes\ W orksession \2004\04-l9-04.doc ARDEN HILLS CITY COUNCIL WORKSESSION APRIL 19, 2004 \ 2 . Perform additional financial analysis of the proposed five year Pavement Management Program, Move the Ridgewood Neighborhood to 2006 and have the Red Fox/Grey Fox commercial area done in 2004, Continue the neighborhood approach to street reconstruction, Accelerate the lift stations proposed for 2008 to 2006, that is reconstruct three lift stations in 2005, and three in 2006, and to move the 2006 sewer line test and seal and relining to 2007 . . 2.n. Old 10. Rail Bridl!e Operations & Maintenance Director Tom Moore and City Engineer Greg Brown updated the Council on the proposed study/evaluation of the Old Highway 10 rail bridge to enhance pedestrian movement along Old Highway 10. It was the consensus of the Council to proceed with the study/evaluation, It was also the consensus of the Council to maintain a park fund reserve of $200,000, Projects that would potentially access the reserve anlOunt will be evaluated on a more comprehensive basis, 2.E. 2005 Budl!et Process and Council Priorities Finance Director Murtuza Siddiqui and Administrator Michelle Wolfe outlined the proposed budget process for 2005. In addition to the items noted in the report requiring further evaluation, . funding for Northwest Youth and Family Services, park funding, the impact of reduced TCAAP funding, and a new copier for 2005 were also requested to be evaluated in conjunction with the 2005 budget process, It was further noted based on the discussion that current union settlements will be used as a starting point for 2005 cost ofliving adjustment increases, 2.F. Credit Card Transactions Finance Director Murtuza Siddiqui provided an overview of how the City of Arden Hills might begin implementing and accepting credit cards for various transactions, The first phase would focus on over-the-counter transactions which could be implemented easily, Phase 2 would focus on on-line transactions particularly in the area of utility billing and recreation registrations, It was the consensus of the Council to proceed with over-the-counter credit card transactions in July and in doing so, it was noted that we should make an effort to recover costs associated with provided this service when evaluating our fee schedule, Council also directed staff to begin performing additional research to implement the on-line credit card acceptance, 2.G. Public Expenditure Policy Assistant City Administrator Aaron Parrish provided the Council an update on the proposed public expenditure policy in response to some interpretations by the Office of the State Auditor. It was the consensus of the Council to have this item considered on the April 26, 2004, Consent portion of the Agenda. . ARDEN HILLS CITY COUNCIL WORKSESSION APRIL 19, 2004 3 . 2.H. Assistant City Administrator Position Vacancy . . Administrator Michelle Wolfe provided an update to the City Council on the Assistant City Administrator vacancy, After evaluating different approaches to filling the position, she recommended that an Assistant to the City Administrator approach be taken, It was the consensus of the Council to proceed with the Assistant to the City Administrator approach and that this item will be placed on the Consent calendar for the April 26, 2004, COUllcil Agenda, 2.1. Retreat Follow Up The Council indicated that the Retreat Work Plan was put together welL A Communications Plan and updating the Emergency Management Plan were identified as preliminary priorities. A table top exercise for the Emergency Management Plan was also discussed, Due to the late time, it was also the consensus of the Council to discuss this item when additional time was available, 3.F. Council Reports Councilmember Holden: Requested that staff arrange for the Mayor and City Council to meet the Sheriff's Deputy assigned to Arden Hills and his dog, Jessie, She also asked that stafflook into the regulations regarding motorized scooters, She asked if there is an existing Ordinance and what, if anything can be done to regulate them since they are very noisy, Councilmember Larson: Asked that the Mayor and City Council work towards being more ef1icient with the meetings to try and reduce the length of some of the longer meetings. Councilmember Grant: Requested that for the next update of phone books, that we be sure to add Animal Control and the appropriate phone number. He asked if an article regarding the "leash law" could be incorporated into the next City newsletter. Last, he indicated a desire to conduct a financial analysis regarding the Chesapeake project. He thought perhaps there could be some incentive to accelerate the completion of that project. COUllcilmember Rem: Requested that staff forward a copy of the City's Human Rights Resolution and the letter from Superintendent Witthuhn to residents Charles Bright and Willie Price, Mayor Aplikowski: Noted that there will be a meeting of the Ramsey County League of Local Governments on April 29. The topic for the meeting is "Financing 101" and she encouraged Ihose who are able, to attend, The meeting adjourned at 10:02 p.m. Respectfully submitted, Aaron Parrish, Assistant City Administrator Beverly Aplikowski, MAYOR Michelle Wolfe, ADMINISTRATOR , . . . . ~ r1\~ILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 26, 2004, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Regular City Council Meeting at 7:02 p,m, Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, Lois Rem, and Brenda Holden. Absent: None, Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Assistant City Administrator, Aaron Parrish; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; City Engineers, Greg Brown and Nick Landwer; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Ms. Wolfe requested item 3F be pulled from the Consent Calendar and added as item 7A. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. April 12, 2004 City Council Meeting CouDcilmember Holden requested the following changes: None, Councilmember Grant requested the following changes: None. Councilmember Rem requested the following changes: None, Councilmember Larson requested the following changes: Page 2, last paragraph, should read "" ,as a whole and has found. ,,", Page 3, second to the last paragraph, should read "Councilmember Larson asked if the City was recovering its costs". ". Page 4, second to the last \ lEarthlAdminICouncillMinutes\Regular\2004104-26-04.doc , . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 26, 2004 2 . paragraph, should read "Councilmember Larson stated the PTRC might also want to get involved with any rerouting of the trail proposal," Page 5, third paragraph, should read "Councilmember Larson - Stated he agreed with the stenciling of the curbs to inform people that they could possibly be contributing contaminants to specific water bodies," Mayor Aplikowski requested the following changes: None, Ms. Wolfe requested the following changes: None. MOTION: Councilmember Grant moved and Couneilmember Larson seconded a motion to approve the April 12, 2004 City Council Meeting Minutes as amended, The motion carried unanimously (5-0), 3. CONSENT CALENDAR a, b. Claims and Payroll Authorize Summer Hours Approve Public Expenditure Policy Authorize Study of Pedestrian Improvements to the Old 10 Rail Bridge Authorize Position Description, Salary, and Recruitment for an Assistant to the City Administrator Authorize lmiJlementation of Credit Card Transactions at City Hall (Moved to 7 A), Approve Purchase of Felling Trailers Authorize Purchase and mstallation of Maintenance Facility Fiber Approve Resolution 04-37 Designating Polling Places for the 2004 Elections . c, d, e. f. g. h. 1. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein, The motion carried unanimously (5-0), 4. PUBLIC INQUIRIES/INFORMATIONAL None, S. PUBLIC HEARINGS A. Assessment Hearinl! for the 2004 Street Reconstruction Proiect Mayor Aplikowski stated this hearing was for the 2004 Street Reconstruction Project in the Edgewater Neighborhood and would have a 5.5% interest rate, which could be paid over a 10- . year period, . . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 26, 2004 3 Mr. Brown explained the project and the policies that were used to prepare the special assessment roll, Mayor Aplikowski explained the rules for the public hearing. She indicated anyone who wanted to object to the assessment had to file a written objection prior to the close of the public hearing, She noted the Council would not take any action or make specific comments regarding a specific question or objection until all questions and objections had been made. Mayor Aplikowski opened the public hearing at 7:19 p,m, David J. Monson and Mary Hirschboeck, 1175 Edgewater Avenue, stated they were objecting to the assessment because the project would not enhance their property value to a degree commensurate with the $9,159.43 assessment and may, in fact, diminish the value of their property, They noted it was unresolved as to whether the northbound leg of Edgewater Avenue would be rebuilt within the border ofthe existing roadway, and ifthe new road would cause their driveway to be shorter than it currently was by virtue of the new location of the road, the market value of their property would be significantly reduced, They noted the north end of the reconstructed Edgewater would not terminate in a cul-de-sac, and that leg of the road would be only 16 feet wide, therefore vehicles would still need to turn around in private driveways, The narrowing of Edgewater A venue would render on-street parking from the intersection with Lake Lane, difficult if not impossible. Dennis Stolp speaking on behalf of his parents, Raymond and Hazel Stolp, 3235 North Lexington Avenue, stated his parents were objecting to their assessment because they did not believe the improvement of Shoreline Lane would be an improvement to their property and therefore, without any benefit being provided to their property, it was unfair to assess a portion of the cost of the improvement against their property, He also noted the amount of the proposed assessment was incorrectly calculated in that the entire frontage was being assessed, when Shoreline Lane was actually a small portion of that length, Gordon and Bette Deau, 3233 Shoreline Lane, stated they were objecting to their assessment and requested the City reassess their property for the actual length of the street improvement that borders their property. He noted they were being assessed for the fulllength of their property and Shoreline Lane did not run the length of the property, He stated he was willing to pay for approximately 85 feet of frontage, but not the entire length of 171.3 feet as proposed, Shirley Ann Bambery, 1111 County Road D West, by letter - stated she was objecting to the front footage calculation and requested the City reassess her property for the actual length, She noted the City had the incorrect size of her lot in their records, Margaret Murphy, 1111 Edgewater Avenue, asked for a reduction of her assessment because she could not afford the amount being assessed against her property. She noted she was a single parent and Mr. Moore had indicated there was a hardship form she could fill out asking for this consideration. She stated she did not want to have to move and wanted to raise her children in ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 26, 2004 4 . this community, She indicated the project would not improve her property because of the location of her property. Cindy Michalak, 1203 Edgewater Avenue, expressed concern about parking and the blocking of the access. She asked if "No Parking" signs could be put up. She asked if the pond being created would affect the other side of the wetland, Mr. Brown stated the existing area would function the same way as it did today, Ms. Michalak asked if there was a process in place in case residents had issues with the construction. Mr. Moore stated there would be a neighborhood newsletter, which listed contact names and phone numbers of the contractors, as well as City staff that could be accessed 24 hours a day. Mr. Monson asked that future assessment formulas be addressed when it came to properties that fronted two streets with the frontages being equal they were only being assessed for one side of frontage. Steve Petry, 1146 Edgewater, stated he was on a corner lot and he believed he was being assessed unfairly, He noted he was not in favor of this improvement. Douglas Anderson, 3195 Shoreline Lane, stated he was not opposed to the assessment, He . asked about the size of the cul-de-sac and if they could have surmountable curbs. Mr. Brown replied 50 feet was the right-of-way and the typical design was larger, but they were going to try and get the cul-de-sac within the right-of-way and they did not intend to acquire additional property. He stated the curb would be a barrier curb, which made plowing easier. Mayor Aplikowski closed the public hearing at 7:50 p.m. Mayor Aplikowski stated staff would provide written documentation and information on the various objections to be presented at the May 10, 2004 Council Meeting, 6. NEW BUSINESS A. Award Street Sien Contract Mr. Moore stated bids were received and opened for the street sign replacement program project. He noted bids were received from seven contracts with the lowest bid from Northern Traffic Supply, Inc, in the amount of$51,620, He indicated the engineer's estimate was $58,000, He stated the engineer has had direct experience working with Northern Traffic Supply, Inc. as the sign installation subcontractor on many roadway projects, He indicated based on review of the bids, subsequent discussion and previous experience with the contractor, he felt that the bid was reasonable and that Northern Traffic Supply, Inc. can successfully complete this project and . recommended this be approved. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 26, 2004 5 Councilmember Holden asked what would happen with the old street signs, Mr. Moore replied all of the old signs would be delivered to the maintenance shop for disposal. However, if Council wants to do something with them, the signs would be available, MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to award the street sign program to Northern Traffic Supply, Inc, in the amount of$51,620. The motion carried unanimously (5-0), B. Improvements to Perry Park Fields #1 and #2 Mr. Moore stated the O&M Department had budgeted for improvements to Perry Park in the 2004 Capital Improvement Plan Budget. The proposed improvement would consist of a 10-foot high outfield fence, with distance signage, on field #1 and a six-foot high sideline fence on fields #1 and #2, In 2002, the City Council authorized the installation ofa 10-foot high outfield fence on field #2. He indicated the total cost, including sales tax, to install a 10- foot high outfield fence, with distance signage, on field #1 and a six-foot high sideline fence on fields #1 and #2 is $24,988. The budgeted amount in the 2004 Capital Improvement Plan Budget for improvements to Perry Park fields #1 and #2 is $25,500, He stated staff recommended that the City Council authorize the improvements to Perry Park fields #1 and #2, at a cost not to exceed $24,988, MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to authorize the improvements to Perry Park fields # 1 and #2, at a cost not to exceed $24,988, The motion carried unanimously (5-0), C. Approve Plans and Autborize Bids for Perrv Park Pavilion Mr. Moore stated the need for a pavilion at Perry Park was identified in the May 7, 2002 Parks, Trails and Open Space Plan, This Plan was approved by the Council in June 2002. The Parks, Trails and Recreation Committee (PTRC), with Council approval, hired Hagen, Christensen & Mcilwain Architects (HCM) in August 2003 to design and coordinate the construction of the pavilion at Perry Park, He indicated the 2004 Capital Improvement Plan budget for the construction of a new pavilion at Perry Park is $350,000. The funding source for the project will be the Park Fund. He stated staff recommends the Council approve the plans and authorize the advertisement for and the obtaining of bids for the pavilion at Perry Park. Councilmember Larson asked if the $350,000 was reflective of the actual cost of the building. Mr. Moore replied it would include the firm's fees and the cost of the building, Mayor Aplikowski asked if this also included trees and landscaping. Mr. Moore replied it did include trees and landscaping, MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the plans and authorize the advertisement for and the obtaining of bids for the pavilion at Perry Park. The motion carried unanimously (5-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AP~ 26, 2004 6 . D. Inspections Vehicle Purchase Mr. Parrish stated the 2004 CIP budget included $20,000 for the purchase of a new inspection vehicle, As outlined during the budget presentation, the current vehicle dedicated for inspections, the 1992 Chevy S-I 0, was getting older and the impact of deferred maintenance had become more apparent in rccent years, The current schedule for replacement was generally 7 years, He noted to replace the inspections vehicle, staff was proposing that a 2004 Chevy Blazer be acquired via the state contract. The state contract price for this vehicle is $19,342. Sales tax and related fees were estimated at $1,500, In addition, painting the Arden Hills logo on the side will cost approximately $500, Based on the mentioned costs, the estimated total cost of the vehicle is $21,342, or slightly higher than the $20,000 that was budgeted. Staff requests a contingency of approximately $1,658 to account for any unforeseen circumstances. He recommended Council authorize the purchase of an inspections vehicle in the amount not to exceed $23,000. Councilmember Grant asked how many miles the Building Inspector put on his personal vehicle last year, Mr. Parrish replied the estimate that was provided by the Building Inspector was 150 miles per week on his personal vehicle. He noted he did not know what mileage was put on the S-1O last year. He indicated, however, the Building Inspector did not turn in . reimbursement mileage because he did not choose to track his mileage, Councilmember Grant stated he did not believe a four-wheel drive vehicle was necessary. Mr. Parrish stated there was not a Blazer available under the State contract that did not have a four- wheel drive option, He indicated the estimated useful life of this vehicle was seven years. He noted if Council did not want a four-wheel drive vehicle, staff would need to look at the State contract for a different vehicle, Councilmember Graut stated he was not in favor of buying this vehicle and wanted staff to look at other options, including other vehicles through the State contraet. Mayor Aplikowski asked how many vehicles were available to City Staff for their use, Mr. Moore replied the S-IO was the only vehicle available to City Hall staff, He noted if the new vehicle were purchased for the Building Inspectors, the S-I 0 would be freed up for City Hall staff use. Councilmember Larson stated he was in favor of purchasing this vehicle. He stated the vehicle they were replacing was 12 years old, Mr. Parrish noted the S-IO would not be replaced, and would still be in use, Mr. Moore stated City vehicles were estimated to be replaced every seven to ten years, He stated he could work with the Finance Director and develop a CIP plan for the replacement of all vehicles so Council would be aware of all ofthe vehicle replacements in the future. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 26, 2004 7 Councilmember Grant asked if two vehicles were enough for City Hall. Mr. Parrish replied based on the employees who did field work, two vehicles should be sufficient assuming the City did not hire a lot of additional employees, Councilmember Rem noted the City Engineer position may not be filled right away, MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to authorize the purchase of an inspections vehicle in an amount not to exceed $23,000. The motion carried (4-1 Councilmember Grant - Nay), E. Appoint Community Development Director Ms. Wolfe noted through an internal staff reorganization, the Community Development Director position became vacant in February. The position was advertised through February 27,2004, A total of 21 applications were received, Eight applicants were selected for the first round of interviews. Upon completion, four finalists were selected to participate in a management assessment and a second round of interviews. At the conclusion of the second interview, there was general consensus on a top candidate for the position, The recommended candidate is Scott Clark. She noted the proposed starting salary for Mr. Clark would be at step three of the 2004 compensation plan and at the second tier for PTO accrual. She recommended approving the appointment of Scott Clark as Community Development Director for the City of Arden Hills, effective May 26, 2004. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the appointment of Scott Clark as Community Development Director for the City of Arden Hills, effective May 26, 2004. The motion carried unanimously (5-0), Mayor Aplikowski stated Mr, Parrish was going to be leaving Arden Hills to be the City Administrator for a northern Minnesota city, She thanked Mr. Parrish for all of his hard work and dedication to the City of Arden Hills, Councilmember Rem thanked Mr. Parrish for his hard work and wished him good luck in the future. Councilmember Larson wished Mr. Parrish good luck in the future, Councilmember Grant also wished him well and thanked him for his work with the City. Councilmember Holden also thanked Mr. Parrish and wished him good luck, F. TCAAP Phase III Planninl!: . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 26, 2004 8 . Mr. Parrish stated currently, the Interim Development Agreement with CRR required that each party agrce to proceed to the next phase of planning, In conjunction with the approval of Phase II, the Council authorized the beginning of Phase III, At this point, for various reasons, they have not received authorization from CRR. In discussions with the Mayor and Council, it was indicated that the Council had a desire to proceed with Phase III planning as soon as practical. He indicated based on additional discussions with CRR this week, they had indicated that they were amenable to proceeding with Phase III of the planning. He introduced Bart Rehbein, Bart Rehbein, stated there had been concerns by both parties and he was hoping to have more discussions with the Council before Phase III would start, However, he would like to see the planning process get started, He understood there was a concern regarding roles and responsibilities and he looked fOIWard to having further discussions regarding these issues, He stated the development team wanted a higher level of commitment on the Interim Development Agreement and they were anxious to have that dialogue and work through the Council's concerns. Councilmember Larson stated at some point the Council and staff would need to initiate some sort of discussions with the development team to come up with a second Development Agreement prior to the expiration of the Interim Development Agreement. . Councilmember Holden asked when Phase III would begin. Mr. Parrish replied dates had not been set, but it would take approximately a month for everything to be ready. 7. UNFINISHED BUSINESS A. Authorize Implementation of Credit Card Transactions at City Hall Mr. Siddiqui stated currently, the City did not accept credit card payments for its services, Services that could potentially be paid by credit card include permit fees, licenses, utility payments, fines, sports and recreation registration, etc, Over the past year, the City had received a number of inquiries from the residents and contractors encouraging the City to accept credit card payments, He indicated credit card payments were accepted by most cities in the metro area, but the type of services thcy accept payments for vary from city to city, He noted there were two methods of accepting credit card payments. The first method was the "over the counter" method where a card is either swiped through a credit card machine or the information is manually inputted when it is provided over the telephone or through some other means. The second method of accepting credit card payments was on-line. He statcd he had received additional information that outlined the requirements of this system. He noted the City could not establish any minimums or maximwns on the credit. He recommended modifying the recommendation to approve implementation of Phase I of the credit . acceptance system effective January 1, 2005, that would allow time to budget for costs of the system and review the existing City fee schedule, He asked Council to direct staff to continue research for Phase II (on-line) for potential implementation next year. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 26, 2004 9 MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to authorize implementation of Phase I credit acceptance system effective January I, 2005 and direct staff to continue research for Phase II (on-line) for implementation next year, The motion carried unanimously (5-0), CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Holden - Asked about the $5,000 charge for tree removal in the Ingerson Neighborhood, She asked what the City poliey was regarding tree removal. Mr. Moore replied there was an Ordinance regarding diseased trees and the procedures had been the City was complaint respondent. He noted in this instance, the trees were either dead or damaged and were a hazard to the public and therefore, they were removed, He indicated these trees were located on City property, Council member Grant - Stated the Assessment Task Force would be meeting this Thursday, April 29, and it was expected this would he the last meeting, Their recommendations would be forwarded to the Council in the near future, Councilmember Rem - Stated Northwestern Youth and Family Services was having their luncheon on Wednesday, May 5, She stated the Mounds View High School was having its next task force meeting on Tuesday, She asked if they would be having a Development Team Meeting before the next Council Meeting, Ms. Wolfe stated that the next meeting will be Tuesday, May 4 at 8:00 a,m, Councilmember Larson - Stated the Lake Johanna Fire Department Relief Association would be meeting this Wednesday at the Hodgson Road station, He stated in their packet there was a letter regarding the height of the Guidant ramp, He asked if staff had any further information regarding this, Mr. Parrish stated he had not seen that letter, but staff would check the height of the ramp. Mayor Aplikowski - Ramsey County League of Local Government was having a meeting this Thursday at Mounds View regarding the relationship between the City, County, and State finances, Mr. Filla - None. Mayor Aplikowski adjourned the Regular City Council Meeting at 9:12 p,m, Beverly Aplikowski Michelle Wolfe ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 26, 2004 10 NOTICE OF MEETINGS The next Council Meeting will be held Monday, May 10, 2004 at 7:00 p,m. in the Arden Hills Council Chambers, . . . 1 ~ ~H1LLS City of Arden Hills . Request for Conncil Action Prepared by: Murtuza Siddiqui Dept.: Finance ""'~ Council Mtg, Date: May 10, 2004 Final Action Needed By: May 10, 2004 t Council Action Request: Review and Approve Consent Agenda Item 3A - Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3A - Claims and Payroll Advisory Commission Action: Commission Date . Supporting Documents (which are attached to this Action Form): o Memo/Letter: o Resolution (No, ) o Ordinance (No, ) o Engineering Recommendation: o Attorney Recommendation: o Other: Payroll and Claims Reports Financial Implications: Payroll #9 Total Cost $48,133.13 Payroll #9,5 Total Cost $13,369.49 Ciaims Total $383,276,06 Administrator/Staff Comments: . Agenda Item ~ili ~:ih"'+-'1 Claims & Pavroll Budgeted Amount: Actual Amount: Funding Source: Action Applicable Not Page 1 of 1 PAGEIOF2 , CITY OF ARDEN HILLS ACCOUNTS PA Y AllLE CLAIMS REPORT TO llE APPROVED AT 05/10/04 COUNCIL MEETING . CI AIMS PAInSINCF. I A"'TC01JNCn MF.F.TIN(; I04/2fi/(4) CK.# CK. DATE I VENDOR f AMOUNT I COMMENTS . 24964 04123/04 Health Partners 828.45 Dental Insurance 24965 04/23/04 Nicholas PelTon 80.00 Pavroll Advance-Rate lncrease-PR Deduct PR#IO 24966 04126/04 Fortis Benefi1s 225.00 Shon Term DisabiJitv 24967 041261G4 Ie] Du]ux Pamt Centers ].700.59 Field Paint 24968 04/26/04 NCPERS Group Life Jns 60.00 PERA Life 24969 04126/04 Accl:JimBenefits 1351.67 Medical/Davcare Reimb 4/23/04- 24970 04129/04 Aaron Panish 19.13 Mi]e:Jf!.e Reimbursement -Final 24971 04/29/04- SRF ConsultinE! Grouo, Ine 1.977.16 . TCAAP Prof Services 24972 04/29/04- Brvan Rock Products, Inc 1,398.34 Red Ball Diamond Al!l! 24973 05/04104 MN Oem of Natural Resources 45.00 Firearm Safetv Permit Fees 24974 05/04/04 MN$tateTreasurer 6,046.78 Bide: Permit Surcharp"es 1 Q04 24975 05/04/04 Xeel Ener~y 6.l19.38 E]ectric/Gas Service 24976 05/04/04 Ramsev Counlv 1.963.30 Fuel Purchases 24977 05/04/04 Car] Bolander & Sons 798.54 Return Meter Deoosi, Less Consumn. 679.9 Gal 24978 05/04/04 Postmas1er-St. Paul 2,000.00 Posta,l!e-Permit #1962 24979 05/04/04 leMA Retiremem TruSl-457 ],270.56 First Mav Pavroll 24980 05/04/04 Affinit ' Plus Federal Credit Union 3.013.87 First May Pavroll Sublota] - P;lid Claims 28.897.77 . Paid Claims From Above ~ 28.897.77 Add Unpaid Claims, Page 3- 1'1417R ?9 Tolal Accounts Payable Claims for Council Approval, 05/10/04- 383,276,00; Nore- Checks for unpaid claims 101alin!, $77,737.59 were mailed April 27, 2004 aflcr appruval at rhe April 26. 2004 Council Mccling. They were check numbers 24929.24963 "Exp_ Relaled to TCAAP Project. '"""',"'.,.,....,,,.,.._"'......'1 . . . . I'A(;!:: 2 OF 3 CITY OF ARDEN IIILLS ACCOUNTS PA Y ABLE CLAIMS REPORT TO BE APPROVED AT 05/10/04 COUNCIL MEETING !IN=AlMSJlRGJSIER" t CK.DATE I VENDOR . I. AMOlJNT I COMMENTS 24981 05/11/04 Accurate Press. Ine 85.20 Correction Notice 24982 05111/04 Advantaoe Sjons & Granhics, I" 211.67 RSAL Siuns 24983 05/1]/04 Animal Control Services.lne 591.63 Dog/Cat Enforcemen1-AnT 24984 05/]]/04 Annlied Ecolor:ojcal Svcs, Illc 50.00 , TCAAP COllSultiJ)2 2/26-3/1/04 24985 05/JJI04 Aramark Uniform Service 40.2J CH Rug Cleaning 24986 05/J ]/04 Arden J-lillsTire& Ser\'ice 227.6J TiresO&M 24987 05111/04 Bcisswem'er's How-To Store 7.fn Shon Sunnlies 24988 05/1 1/04 BF] ofMN, Joe 319.54 Waste Removal 24989 05/1 ]/04 Burwell, Lvnn 2.535.50 Dance Instructor 1/29-4/29/04 24990 05/Il/04 B....'!. Sandra 58.58 Mileflge Reimbursement 3/1-4/30/04 2499] 05/1 lI04 Carlson Tractor & Eouio Co. 148.27 Skid ShOtS & Reversible Blades 24992 05/11104 Continental Research Corn 86R.93 Weed Killer/Lift Station Supplies 24993 OS/Jl/04 Cornorate Exnress 458_63 Office Supplies 24994 05/11/04 Dahll!ren Shardlow & Uban 5.031.02 , TCAAP Prof Svcs 2/29-4/3/04 24995 05/11104 Davies Water Enuin Co. 199_9] SCR & Riser 24996 05/11/04 Deluxe Business Forms & Sunn! 305.64 A P Checks 24997 051l1l04 Dent of Administration I.nO.27 Centrex Phone Service 24998- 05/11104 DS Productions 4.061.07 ProiCClOf"CC Chambers 24999 05111/04 E.Z Recvc1inp. lnc 5.248.00 Curbside Recyclin~ 25000 05/J ]/04 Earl F. AndersOlI, Inc 48.15 lIandicao ParkinI,' Si2n 25001 05/11104 Force America,lnc 14I.22 Bolts-I" kn:ed 25002 05111/04 Frallalonc's Hardware. Inc 92_79 Shop Sunnlies 25003 05/11/04 G1enwood ]n2]ewood 44.73 SI)rin2walerCH 25004 05/11/04 Gonher Bearin9 Co. 47_22 PiJJow Block 25005 05/11/04 GODher Snort 252.48 Beach Balls. Cooler. CUD Disnenser 25006 05n 1104 Grain2er.lnc 18193 Ra1terie~Glass Cleaner/Fuses 25007 0511lJ04 Har Mar Lock & Service CenTer 82.94 20-Locks StreetS 25008 0511 1/04 Hvdro Meterinf! Techno1o\!v 229.72 2-M70 Bare MeIers 25009 0511 ]104 l.U.O.E. Local 49 Benefit J4.400.00 Union lns Jun-Aug 2004 25010 05/11/04 Inti Citv/Counlv Mpmt Assoe 626.50 Membership Fcc-711/04 2501] 05/l1/04 Johnson Controls 13.000.24 CJ I-IIV AC Svstem Reoair 25012 05/1]/04 Kath Auto Pans :B1.24 Shop Supplies 25013 05/IJ/04 Kinko's 935.80 Outside Copies 25014 05/]]/04 LTG Power Enuin 85.]5 Davco Bell Sweeper Subtotal ~ Unnaid Claims -Pape 2 52.731.62 l'A(jE_,OJ--, CITY OF ARDEN HILLS ACCOUNTS PA YABLE CLAIMS REPORT TO liE APPROVED AT 03/29/04 COUNCIL MEETING UNPAID CLAIMS RF(;ISTFR . CHECK# ex. DATEr VENDOR T AMOUNT COMI\lKNTS 2'10]5 051/ ]104 Mac Queen FOUlnmenl. Inc 394.96 Deflector, Snrocket, Dirt Shoe Plat M;tint Mlrls 25016 05111104 McDon;t]d Baller.' Co. 45.00 Battery 2'10]7 05f11104 Menards 110.40 Sum.dies for Draina<>e 250]1\ 051/ ]104 },.lel Council Environmental Services 37,2/1.80 WasteWaterCharpcs-Mav 2'10]9 05f1 ]104 _Midwcst As )ha/t Corn 42.88 Road Renair Materials 25020 05f1 ]10.1 Midwest fence 32.]6 Loon Caps 2502] 0511 ]/04 Modern Fence & Const, IJlc 24,600.00 Fence & Install Perrv Park 25022 05/1/J04 Moonev, Josenh 227.88 2004 Uniform Purchase 25023 051/ ]/04 Moore. Thomas 247.88 Mi]ea~e Reilllh 3/22 4/20104 25024 GSIIlI04 MT] Distributinu Co. 338.9] Toro Pans 25025 05/11104 Nextel Communications 654_26 Cellular Phone Service 25026 05/] 1/04 Olde Town Deli 57.41 CC Worksession 4119/04 25027 05111104 PG PaintirH! & Decoratin" 1.350.00 Paint Bsmnt Stora,ge Room CH 25028 05/J 1/04 Purchase Power J ,000_00 Postap-e-Permil 250?9 OS/]]/04 Ramsc" County 67,663.19 Law Enforcement-AnrISa]1 Sand Mix 25030 05/1 ]/04 Rosedale Chevrolet 89.55 Hose #108 2503] 05/J J/04 Roseville Parks & Recreation 8332 School's Onl EXllense 25032 05/11/04 Roseville. Cil\1 of 133,076.91 Water Purchase IQ04 2.5033 05/] 1104 Schercr Bros L.umber Co ]0.23 CH-8ird Feeder 25034 OS/11/04 Schifsky. Michael ]5.00 Reimb-]ns Co-Pa\' Hcnatitis Shot 25035 05/11/04 Schindler E]evator CO""" 558.48 CH Elevator lnsoection 250% OSfJ 1104 Snencer Fane Brill & Browne LL 3,999.71 , Lep-al Services TCAAP 315 3125104 25037 OS/11104 Snring Lakc Park-Park & Rec 82.33 Senior Hoorav for Hollvwood 2S038 OSIl1104 Star Tribune 993.10 Ad-Electrical lnsoectof-4111 & 41lR/(}1 25039 05/] 1104 Steichen's Snortinp- Goods 1.536.40 37 Dozen Softballs 2504G 05/] 1104 Stennin"slone Thealre 50<)00 Create a Play/Folktale Fun 415-5112/04 25041 OS/1]104 Tcssman Seed CO/J)nanv 2.686.16 Weed & Feed. Grass Sced. Primo Man 25042 05/]]104 TimeSaver Off Site Secrelaria] 109.00 Rec See CC 4/12104 2S043 05/] ]/04 United Renlals 991.15 PaintfDrill MachinelDiarnond CorelTe Barrel 25044 05/JJI04 VikiJ)f? E]ectric Sunnlv 230.14 Lift Station Renair 25045 051]]/04 Wes,lWeld ]49.55 Shon Sunnlies 25046 05/JJ/04 Zee Medical Service 110.84 FirstAidSuoolies 25047 0511]/04 Zieg!er.]nc 22.448.07 Caterni]]ar-Scwcr e]p SublOtal, Page 3 of 3 301.646_67 Subtotal. Pa"e 2 of 3 52.73].62 Tola] Unnaid Claims m 354 "0 ," ,",""!.~.,.".ml.r...t>I'h'.,,",, . . . . . . '" .. '" ~ 11 M ~ .. o C '" ~ '" " " '" :r " ::::1;;- 00 0::;;; ~~ n.~ --'''! o::s "-:;;0 <>:,; 0:;;; Z ~ 8 .~ w'" <n- <n --' --' r z w C 0:: <>: u. o >- f- o 'F;< 0 0 0<) 0 E :; ~ ; ~ :i ~ ~ .~ .W q ..... coo '" 0 oN "" coo <>0 0 ..... ;:; g ~ ~ g 0" ~ M ..; .:;:.:, :<~: ...~ ::~. go.g~g 0" 0 0 gg~g2g!; o 0 ..,r 0" '<i- 0 ..6 ~ ~ ..., 0 "" M :-:.... r- M ..., ,.., .."" ~~~~:::~ .~ ~ "'T ~ :~ S ~ ~ ~ 0 c ~ c ~ ~ ~ ~ N c..,. -.:;; em .t'o' :~~ :~ .~ .'" '" '" 0 :~ j :g ] ~ .~ o..e; Ii ~ " .F.-1 t ~ it ~ ~...~ .D .5 e F. 1 : ':"~: .3 ~ ~ :.:~. 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Date: 5/10/2004 Final Action Needed By: 5/10/2004 Agenda Item ,,' . ;d Purchase of a Replacment Water Main Locator Budgeled Amount: $3,500.00 Actual Amount: $3,200.00 Funding Source: General Fund Council Action Request: Authorize the purchase of a replacement water main locator at a cost not to exceed $3,200, Staff Recommendation: Authorize the purchase of a replacment water main locator model, Metro-Tech 850 Water Main Tracer, from Davies/Northern Water Works of Blaine at a cost not to exceed $3,200. Advisory Commission Action: Commission Date Action Not Supporting Documents (which are attached to this Action Form): . IZI Memo/Letler: L o Resolution (No. ) o Ordinance (No, ) o Engineering Recommendation: o Atlorney Recommendation: o Other: Financial Implications: The budgeted amount in the 2004 CIP for the purchase of a replacement water main locator Is $3,500. The purchase price for a Metro-Tech 850 Water Main Tracer is $3,200, includes sales tax, Administrator/Staff Comments: . Page 1 of 1 ~ ~HILLS MEMORANDUM . DATE: May 5, 2004 Agenda Item 3.B TO: FROM: Mayor and City Council Michelle Wolfe, City Administrator ~ Thomas J. Moore, Director of Operations & Maintenance ~ ~. ~ SUBJECT: Purchase of a Replacement Water Main Locator BACKGROUND The Operations & Maintenance Department has budgeted for the purchase of a water main locator in the 2004 Capital Improvement Plan Budget. The existing water main locator was purchased in 1989 and is currently not operational and the parts are no longer made or sold, . MINNESOTA COOPERATIVE PURCHASING VENTURE (CPV) The City of Arden Hills currently pays $350, annually, to maintain membership in the CPV, This allows the City to participate in State specifications and bid prices, resulting in the City of Arden Hills paying the same rate for a single piece of equipment as the State does for multiple pieces. DaviesINorthern Water Works, located in Blaine, is the vendor that has the State contract for water main locators, BUDGET The proposed water main locator is a Metro-Tech 850 Water Main Tracer. It is a hand held unit. (The existing non-operational water main locator has no trade in value and will be scraped.) The cost of a Metro Tech 850 Water Main Tracer, including sales tax, is $3,200, The 2004 Capital Improvement Plan Budget for the replacement of a water main locator is $3,500. STAFF RECOMMENDATION Staff recommends that the City Council authorize the purchase of a replacement water main locator from DaviesINorthern Water Works, located in Blaine, at a cost not to exceed $3,200, llEarthlPR&PWIOperations & MaintenanceIEquipment\2004-05-1 0 Purchase of a Water Main LocatoLdoc . . Prepared by: T JM Dep!.: O&M Council Mtg. Date: 5/10/2004 Final Action Needed By: 5/10/2004 ~ ~~ILLS City of Arden Hills Request for Council Action Agenda Item ~~:I Purchase of an Asphalt Hot Box Hopper Budgeted Amount: $22,000.00 Actual Amount: $18,000.00 Funding Source: General Fund Council Action Request: Authorize the purchase of a new Spaulding Asphalt Hot Box Hopper at a cost not to exceed $18,000. Staff Recommendation: Authorize the purchase of a new Spaulding Asphalt Hot Box Hopper from MacQueen Equipment, Inc" of St. Paul at a cost not to exceed $18,000, Advisory Commission Action: Commission Date Action Not Supporting Documents (which are attached to this Action Form): . l8J Memo/Letter: o Resolulion (No, ) o Ordinance (No, ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: The budgeted amount in the 2004 CIP for the purchase of a new asphalt hot box hopper is $22,000, The purchase price for the asphalt hol box hopper is $18,000, including sales tax and licensing, Administrator/Staff Comments: . Page 1 of 2 ~ ~HILLS MEMORANDUM . DATE: May 5, 2004 Agenda Item 3.e TO: FROM: Mayor and City Council Michelle Wolfe, City Administrator Thomas J. Moore, Director of Operations & Maintenance I~ d:- ~ SUBJECT: Purchase of an Asphalt Hot Box Hopper BACKGROUND The Operations & Maintenance Department has budgeted for the purchase of a new asphalt hot box hopper in the 2004 Capital Improvement Plan Budget. The asphalt hot box hopper will be used to repair streets, trails, parking lots and curb sections. Currently the 0 & M Department . rents this piece of equipment .at a yearly cost of $6,000, This yearly cost average pertains to a seven year period (1997-2003). MINNESOTA COOPERATIVE PURCHASING VENTURE (CPV) The City of Arden Hills currently pays $350, annually, to maintain membership in the CPV, This allows the City to participate in State specifications and bid prices, resulting in the City of Arden Hills paying the same rate for a single piece of equipment as the State does for multiple pieces, MacQueen Equipment, Inc" located in St. Paul, is the vendor that has the State contract for asphalt hot box hoppers, BUDGET The proposed asphalt hot box hopper is a Spaulding model with a two ton capacity. It is equipped with a compact roller, warning light system and an overnight electric heater. The cost of a two ton Spaulding hopper, including sales tax and licensing, is $18,000. The 2004 Capital Improvement Plan Budget for a hot box hopper is $22,000. STAFF RECOMMENDATION Staff recommends that the City Council authorize the purchase of a new asphalt hot box hopper from MacQueen Equipment, Inc., located in 8t. Paul, at a cost not to exceed $18,000, \lEarthIPR&PW\Operations & MaintenancelEquipment\2004-05-1 0 Purchase of an Asphalt Hot Box Hopper.doc . ." . Prepared by: T JM Dept.: O&M Council Mtg. Date: 5/10/2004 Final Action Needed By: 5/1 0/2004 ~ ~HILLS City of Arden Hills Request for Council Action ,. Agenda Item ~,;1l!1 .',nH Pavment No.3 for Booster Station Rehabilitation Proiect Budgeted Amount: _ Actuai Amount: $104.090.55 Funding Source: Water Utilitv Fund Council Action Request: Approve Pay Estimate No, 3 for EnComm Midwest Inc" of Isanti, MN in the amount of $104,090,55 for the Booster Station Project. Staff Recommendation: The Arden Hills City Engineer recommends the Council approve Pay Estimate No.3 for EnComm Midwest inc., of Isanti, MN in the amount of $104,090,55, A retainage of 5% is being held for this project. Advisory Commission Action: Commission Date Action Not . Supporting Documents (which are attached to this Action Form): IZJ Memo/Letter: D Resolution (No, ) D Ordinance (No, ) D Engineering Recommendation: D Attorney Recommendation: IZJ Other: Application for Payment No, 3 Financial Implications: Administrator/Staff Comments: . Page 1 of 1 " " URS BRW, Inc. Agenda Item 3.D URS Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370.1378 . To: Murtuza Siddiqui/Arden Hills File: 37951-026-0101 From: Gregory S, Brown Arden Hills City Engineer Date: May 5, 2004 Subject: Pay Estimate #3 Booster Station Rehabilitation Project Background The City of Arden Hills awarded EnComm Midwest, Inc. of Isanti, MN the Booster Station Rehabilitation Project on November 24, 2003 for a total contract amount of $175,420.00, Pay . Estimate #1 and #2 in the amount of $13,585.00 have been approved by the Council. This project is being paid through the City's Water Utility Fund. Project Status Booster Station Rehabilitation Majority of the work on Booster Station over the last period was on electrical aspects of the rehabilitation including the electrical panel, the generator, and the transformer, which Xcel has installed. The Electrician has also installed conduit and wire for all other items including lights, heater, roll doors, air intake and exhaust fan, the electrical panel, and the generator. Both pumps and motors along with all necessary valves and fittings have been delivered to the site and one pump set-up is totally complete. Other key elements completed are the wood fence for the generator and 6" concrete slabs for one entry. The next few weeks the Contractor is scheduled to complete all work involved with this project and return the operation of the Booster Station back to the City. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #3 for EnComm Midwest Inc, of Isanti, MN in the amount of $104,090,55. A retain age of 5.00% is being held . for this project. ~ . . . APPLICATION FOR PAYMENT PAYMENT NO.3 Project: Booster Station Rehabilitation Project Addendum No, 1 City of Arden Hills Owner: Owner No,: Contractor: BRW Job No,: ENCOMM MIDWEST, INC, 37951-026-0201 Application Date: For Period Ending: 4/5/04 4/3/04 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Dale: Less 5,00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: OOSCopy I'CiIy Copy Contractor Copy Inspector Copy $175,420,00 $0,00 $175,420,00 $123,869,00 $0,00 $123,869.00 $6,193.45 $117,675.55 $13,585,00 $104,090,55 I hereby certify that all items and amounts shown are correct for the work completed to- date, Contractor: ENCOMM MIDWEST, INC. By: d-~~ p~ I Date: s~ S"-c>'f The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. By: APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: ;; - f--o '7 Date: Page 1 of 4 Payment No. Payment History 2 Payment End-Date 1/6/04 3/6/04 Payment Application Date Amount $2,137,50 $11,447.50 1/6/04 3/9/04 Total Payments: $13,585,00 Page 2 of 4 l' . . . . - Application for Payment: Itemization ehedule: A. Unit Contract Contract To~Date To-Date No, Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $4,500.00 1.00 $4,500.00 1,00 $4,500,00 2021.501 2 WALL MOUNTED SHELVING LS $350.00 1.00 $350,00 0,00 $0,00 2100.603 3 MASONRY RESTORATION LS $3,250.00 1.00 $3,250,00 1.00 $3,250.00 2100.603 4 BUILDING STRUCTURAL WORK LS $13,150.00 1.00 $13,150,00 1,00 $13,150,00 2100.603 5 INTERIOR PAINTING/COATING LS $5,050,00 1.00 $5,050,00 0.00 $0.00 2100.603 6 10 FT BY 7 FT ROlL GARAGE DOOR EA $2,650,00 1.00 $2,650.00 1.00 $2,650.00 2100.603 7 MISCELLANEOUS FACILITY REMOVALS LS $2,150,00 1.00 $2,150.00 0,80 $1,720,00 2104.601 8 BITUMINOUS PAVEMENT (DRIVEWAY SY $15.00 150.00 $2,250.00 0,00 $0.00 PATCHING) 2350.504 9 F & I PUMPS AND MOTORS LS $15,500.00 1.00 $15,500,00 0,90 $13,950,00 2504.602 10 F & I ELECTRlCAUMECHANICAL SYSTEM LS $87,240,00 1.00 $87,240.00 0.60 $52,344,00 2504.602 11 FITTINGS LB $2.50 1,500,00 $3,750,00 1,200,00 $3,000,00 2504.502 . 8'8UTTERFLYVALVE EA $1,005.00 2,00 $2,010,00 1.80 $1,809,00 04.502 13 10' 8UTTERFL Y VALVE EA $1,410,00 2.00 $2,820.00 1.80 $2,538,00 2504.502 14 8' ANGLE CHECK VALVE EA $6,460.00 2,00 $12.920,00 1,80 $11,628,00 2504.502 15 6' CONCRETE SLAB LS $2,500,00 1.00 $2,500.00 1.00 $2,500,00 2531-521 16 WOOD FENCE 8 FT HIGH LS $2,650,00 1.00 $2,650,00 1,00 $2,650.00 2557.503 17 TEMPORARY CONSTRUCTION FENCE LF $1.50 800,00 $1,200,00 800,00 $1,200,00 2573.502 18 SODDING LAWN TYPE SY $4.50 1,000,00 $4,500.00 0,00 $0,00 2575.505 Subtotal: $168,440.00 $116,889.00 Schedule: B . Bid Alternate 1 Unit Contract Contract To-Date To-Date No, Item Unit Price Quantity Amount Quantity Amount 1 16 FT BY 16 FT ROLL GARAGE DOOR LS $6,980.00 1.00 $6,980,00 1.00 $6,980.00 2100.603 Subtotal: $6,980.00 $6,980.00 . Grand Total: $175,420.00 $123,869.00 Page 3 of 4 y Application for Payment: Itemization Summary Contract To-Date Amount of Schedule Amount Work Completed . A- $168,440.00 $116,889,00 B - Bid Allernate 1 $6,980,00 $6,980,00 Grand Total: $175,420.00 $123,869,00 . . Page 4 of 4 (: ~ ~LS City of Arden Hills Request for COlmcll Action ,. . Prepared by: TJM Dept.: O&M Council Mtg. Date: 5/10/2004 Final Action Needed By: 5/10/2004 Agenda Item Ikl Payment No.3 for Lift Station No.7 Rehab/Karth lake Pumpina Station Budgeted Amount: _ Actual Amount: $12.627.87 Funding Source: Storm Water Enterprise Fund Council Action Request: Approve Pay Estimate No.3 for Jay Bros Inc., of Forest Lake, MN in the amount of $12,627.87 for the Lift Station NO.7 Rehabilitation/Karth Lake Pumping Station Project. Staff Recommendation: The Arden Hiils City Engineer recommends the Council approve Pay Estimate NO.3 forJay Bros Inc., of Forest Lake, MN in the amount of $12,627.87. A retainage of 5%. is being held for this project. Advisory Commission Action: Commission Date Action . Supporting Documents (which are attached to this Action Form): [2J Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: [2J Other: Application for Payment NO.3 Financial Implications: AdministratorlStaff Comments: . Page 1 of 1 ) URS BRW, Inc. Agenda Item 3.E URS Thresher Square 700 lbird Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 . To: Murtuza Siddiqui/Arden Hills File: 37951-028-0101 From: Gregory S. Brown Arden Hills City Engineer Date: May 5, 2004 Subject: Pay Estimate #3 Lift Station #7 Rehabilitation! Karth Lake Pumping Station Background The City of Arden Hills awarded Jay Bros., Inc. of Forest Lake, MN the Lift Station #7 Rehabilitation! Karth Lake Pumping Station Project on September 29, 2003 for a total contract amount of $232,772.50. Pay Estimate #1 and #2 in the amount of $152,110.20 have been . approved by the Council. Project Status Karth Lake Pumping Station For Karth Lake Pumping Station the installation of the floating pump system hardware is complete. This includes the quick connection and hose to the forcemain, the pump and float, and all other hardware needed for assembly. The final aspect of the system to be completed is the electrical controls and the electrical Contractor has already begun work. Restoration of the lake-side construction zone are just about complete with a little more work to be done after the electrical Contractor is finished. The sod for the park will then be installed now that sod farms are ready to deliver sod. Lift Station #7 Rehabilitation Work for lift station #7 has been substantially complete since Wednesday, March 17 which was the stations startup day. Some Punchlist items remain as well as site restoration. Site grading has been completed while restoration is in the process. Remaining site restoration includes some work on bituminous path construction, installation of topsoil, and sod placement. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #3 for Jay Bros., . Inc, of Forest Lake, MN in the amount of $12,627.87. A retainage of 5.00% is being held for this project. . . . APPLICATION FOR PAYMENT PAYMENT NO, 3 Project: Lift Station #7 Rehabilitation / Karth Lake Pumping Station City of Arden Hills Owner: Owner No.: Contractor: BRW Job No.: JAY BROS., INC. 37951-028-0101 Application Date: 4/5/04 For Period Ending: 413/04 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 5.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: $232,772.50 $0.00 $232,772.50 $173,408.50 $0.00 $173,408.50 $8,670.43 $164,738.07 $152,110.20 $12,627.87 VAS COpy rCify Copy Contractor Co" Ins""",,_ '>-,Y ,,.......... Copy I hereby certify that all items and amounts shown are correct for the work completed to- date. Contractor: JAY BROS., INC. By: ~~'f'q Date: S-"'l-O'-\ The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. Date: {- Lj-f;? y APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of 5 Payment No. Payment History 1 2 Payment End-Date 12/12103 3/9104 Payment Application Date 116/04 3/13/04 Amount $49,259.40 $102,850.80 Total Payments: $152,110.20 Page 2 of 5 . . . Application for Payment: Itemization ehedule: A - LIFT STATION #7 Unit Contract Contract To~Date To--Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $4,590.00 1.00 $4,590.00 1.00 $4,590.00 2021-501 2 LIFT STATION NO.7 REMOVAL LS $4,800.00 1.00 $4,800.00 1.00 $4.800.00 2103.601 3 REMOVE SEWER PIPE (6' CIPI LF $10.00 15.00 $150.00 15.00 $150.00 2104.50\ 4 REMOVE SEWER PIPE (8' VCP) LF $10.00 30.00 $300.00 30.00 $300.00 2104,501 5 REMOVE MANHOLE {SAN IT ARYl EA $1,000.00 1.00 $1,000.00 1.00 $1,000.00 2104.509 6 DEWATERING LS $3,000.00 1.00 $3,000.00 0.34 $1,020.00 2451.601 7 g' pve PIPE SEWER LF $60.00 15.00 $900.00 20.00 $1,200.00 2503.503 8 FITTINGS LB $3.00 2,000.00 $6,000.00 192.00 $576.00 2500.503 9 4' DIP FORCEMAIN. C150 LF $25.00 40.00 $1,000.00 45.00 $1,125.00 2503.503 10 6' DIP FORCEMAIN, C150 LF $30.00 15.00 $450.00 32.00 $960.00 :.'503.503 11 "FLANGE GATE VALVE EA $345.00 2.00 $690.00 2.00 $690.00 2503.503 _ 6'FLANGEGATEVALVE EA $520.00 2.00 $1,040.00 2.00 $1,040.00 03.503 13 CONNECTTO EXISTING SANITARY SEWER EA $500.00 2.00 $1,000.00 2.00 $1,000.00 2503.503 14 "SWING FLEX CHECK VALVE EA $435.00 2.00 $870.00 2.00 $870.00 2503.503 15 3' STEEL VENT PIPE EA $100.00 1.00 $100.00 1.00 $100.00 2503.503 16 F & I LIFT STATION NO.7 ELECTRICAL SYSTEM LS $20,900.00 1.00 $20,900.00 1.00 $20,900.00 2503.603 17 F & I LIFT STATION NO.7 PUMP SYSTEM LS $28,500.00 1.00 $28,500.00 1.00 $28,500.00 2503.603 18 CONNECT TO EXISTING SANITARY FORCEMAIN EA $500.00 1.00 $500.00 1.00 $500.00 2503.603 19 SEWER BYPASS LIFT STATION #7 LS $6,012.00 1.00 $6,012.00 1.00 $6,012.00 2503_603 20 72' LIFT STATION WET WELL WITH ACCESS EA $24,763.00 1.00 $24,763.00 1.00 $24,763.00 HATCH 2506_602 21 60' VALVE MANHOLE EA $5,508.00 1.00 $5,508.00 1.00 $5,508.00 2506.602 22 TEMPORARY CONSTRUCTION FENCE LF $4.00 800.00 $3,200.00 75.00 $300.00 2573.502 23 SILT FENCETYPE HEAVY DUTY LF $3.00 600.00 $l,BOO.OO 175.00 $525.00 2573_502 24 SODDING TYPE LAWN SY $4.00 3,000.00 $12,000.00 0.00 $0.00 _5'f5505 5 RESTORATION LS $5,000.00 1.00 $5,000.00 0.00 $0.00 2575_602 Subtotal: $134,073.00 $106,429.00 Page 3 of 5 Schedule: B. KARTH LAKE PUMP STATION Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $3,925.00 1.00 $3,925.00 1.00 $3,925.00. 2021.501 2 BITUMINOUS PAVEMENT (PATH PATCHING) SY $24,75 150.00 $3,712.50 0.00 $0.00 2350604 3 4' HOPE PIPE SEWER LF $25.00 20.00 $500.00 20.00 $500.00 2503.502 4 4' HOPE BEND EA $25.00 1.00 $25.00 1.00 $25.00 2503.502 5 6' x 4' REDUCER EA $35.00 1.00 $35.00 1.00 $35.00 2503502 6 F & I ELECTRICAL CONTROL SYSTEM LS $23,100.00 1.00 $23,100.00 0.80 $1 B,4BO.00 2503.502 7 FURNISH SUBMERSIBLE PUMP LS $14,500.00 1.00 $14,500.00 0.80 $11,BOO.00 2503.502 B 6' HOPE FORCE MAIN LF $17.60 1,520.00 $26,752.00 1,520.00 $26,752.00 2503.502 9 CONNECT TO EXISTING STORM SEWER STUB EA $1,BOO.00 1.00 $1,BOO.00 1.00 $1,BOO.00 2503.503- 10 DRAINAGE STRUCTURE SPECIAL, 27' EA $750.00 1.00 $750.00 0.75 $562.50 (HAND HOLE) 2503.602 11 RAFT ASSEMBLY (FOR SUBMERSIBLE PUMP) EA $3,000.00 1.00 $3,000.00 1.00 $3,000.00 2503.602 12 SILT FENCE TYPE HEAVY DUTY LF $3.00 1,000.00 $3,000.00 100.00 $300.00 2572.502 13 SOODlNG TYPE LAWN SY $4.00 3,000.00 $12,000.00 0.00 $0.00 2575.505 $0.0. 14 WOOD FIBER BLANKETS TYPE REGULAR SY $3.00 200.00 $600.00 0.00 2575.523 15 RESTORA nON LS $5,000.00 1.00 $5,000.00 0.00 $0.00 2575.602 Subtotal: $98,699.50 $66,979.50 Grand Total: $232,772.50 $173,408.50 . Page 4 of 5 - Application for Payment: Itemization Summary . . . Schedule Contract To-Date Amount of Amount Work Completed $134,073.00 $106,429.00 A - LIFT STATION #7 B - KARTH LAKE PUMP STATION $98,699.50 $66,979.50 Grand Total: $232,772.50 $173,408.50 Page 5 of 5 ~ ~HILLS City of Arden Uills Request for Council Action Prepared by: Greg Brown Dept.: O&M Council Mtg. Date: 5/10/2004 Final Action Needed By: 5/10/2004 Council Action Request: Adopt Resolution No. 04-40, Establishing a "No Parking" Provision for Cummings Park Drive. Staff Recommendation: Staff and City Engineer recommend that Council adopt Resolution No. 04-40. Advisory Commission Action: Commission Date Action PTRC Not Not Supporting Documents (which are attaChed to this Action Form): . 0 Memo/Letter: [3J Resolution (No. 04-40) o Ordinance {No. [2J Engineering Recommendation: City Engineer recommends that parking on Cummings Park Drive be prohibited due to traffic volumes on the street, multiple turing movements and inadequate street width. Anyon-street parking would encroach into marked travel lanes. Installation of signage and striping will be accomplished by Guidant Corporation as a part of their responsibility to provide a completely functional street to the City of Arden Hills. o Attorney Recommendation: [2J Other: Exhibit A illustrating the proposed signage and striping layout for Cummings Park Drive is attached for Council information. Financial Implications: Administrator/Staff Comments: . Page 1 of 1 ~ ~HILLS City of Arden Hills Ramsey County, Minnesota RESOLUTION NO. 04-40 A RESOLUTION ADOPTING A NO-PARKING PROVISION FOR CUMMINGS PARK DRIVE WHEREAS, the City of Arden Hills has planned the improvement of Cummings Park Drive in conjunction with the expansion of the Guidant Corporate Site, and WHEREAS, these improvements do not provide adequate width for parking on both sides of the street and cul-de-sac area with consideration of the safety of the traveling public. NOW, THEREFORE, IT IS HEREBY RESOLVED: by the Council of the City of Arden Hills, that the City shall ban the parking of motor vehicles on Cummings Park Drive (including cul-de-sac) at all times. ADOPTED by the Council this lOth day of May, 2004. ATTEST: Beverly Aplikowski, MAYOR Michelle Wolfe, CITY ADMINISTRATOR . . . PLOT DATE, ""eD' "'240m D'SK "LE "'"E' (15.06) R,\ARDENHIL\'79S1\GENERAL\C,mm'o,. PO" D""eLAN.d.' e z> p~ ~ c ~ ~ 11 " ~ i ~ ~ 2 ~!i: X!i! 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Prepared by: Murtuza Siddiqui Dept.: Finance Council Mtg. Date: May 5, 2004 Final Action Needed By: May 5, 2004 ~ ..-f..~HILLS City of Arden Hills Request for Cowlcil Action 'W\{ '00"':_; Agenda Item 11J!.; 10/:\$!l$;Wm:! Technoloav Master Plan Update Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Review and approve proposed modifications to the updated Technology Master Plan Staff Recommendation: Approve proposed modification to the updated Technology Master Plan Advisory Commission Action: Commission Date Action PTRC Supporting Documents (which are attached to this Action Form): . o MemolLetter: Memo o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Updated Technology Master Plan Financial Implications: AdministratorlStaff Comments: . Page 1 of 2 ~ ~~HILLS MEMORANDUM . DATE: May 5, 2004 Agenda Item 6,B TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer~.s SUBJECT: Update - Teclmology Master Plan BACKGROUND: In late 2002, the City Council approved a Teclmology Master Plan for 2003 - 2005 that outlined the following objectives: . Outline strengths, weaknesses, opportunities, and threats relative to teclmology. . Articulate management principles to guide the City in its purchasing and use of teclmology. . Define specific strategic initiatives and corresponding implementation timelines. . Delineate a specific three year teclmology investment plan (capital improvement plan) and investment principles. . DISCUSSION: The Teclmology Master Plan, as it exists, requires a few modifications to the three year teclmology/capital improvement plan. Since its adoption in 2002, a number ofteclmological changes have taken place. The primary modification is due to the planned purchase of the SCADA system at an approximate cost of$100,OOO. This item was budgeted at $60,000 in the current year. Another modification is due to the addition ofthe Engineer position. Other minor modifications are to due to the deferment of purchases for another year. RECOMMENDED ACTION: Finance Director recommends that the Council review the updated Teclmology Plan and approve the proposed modifications. . . . Exhibit A EN HILLS Updated May 4, 2004 T~~~e ~f C~~te~t~ Section Headinas Page Number I. Overview 1 II, Inventory of Current IT 2 Assets & Capabilities III. SWOT Assessment 4 IV. Technology Management 5 Principles V. Strategic Technology 6 Initiatives VI. Technology Investment Plan 10 . . . ~D ai1~R~~W To more efficiently and effectively use financial and organizational resources, the City of Arden Hills has adopted a Technology Master Plan. The Plan is intended to effectively manage and coordinate internal technology use as well as address the service and information needs of the general public. The Plan is based on input obtained from an employee survey; an assessment of strengths, weaknesses, opportunities, and threats (SWOT Assessment); internal review; comments provided by the Website Taskforce; and review and comment by the City Council. The Plan is intended to span approximately three years. Generally speaking, the Plan addresses the following areas: Inventory of Current IT Assets and Capabilities Provides a documentation of current tangible assets and current capabilities. SWOT Assessment Outlines strengths, weaknesses, opportunities, and threats relative to technology. TechnoloQV ManaQement Principles Articulates guiding principles for the City of Arden Hills in its purchasing, management, and use of technology. StrateQic TechnoloQV Initiatives Outlines five focus areas to enhance the City's use of technology. These focus areas include docume'nt imaging; e-government services; an evaluation of procurement and financial management processes; establish an internal Management Information Systems (MIS) Committee; and improve end user training. Some of the strategic initiatives are ready to be implemented while others are evaluative in nature. TechnoloQV Investment Plan Outlines an implementation program for the strategic technology initiatives. It also defines guiding principles for hardware and software replacement. Finally, given thi3 fluid and changing nature of technology, this document is not intended to be responsive to changing technology and changes in municipal services. . City of Arden Hills Technology Master Plan 1 Urn I.ntonr i Current IT Mb & Clllbilities Current Assets The spreadsheet below highlights the City's current tangible technological assets: C:1ty of Arden Hilb Teehnologylftventory Technolo.qy Inventor E ui men! . CUffl!ntlocatiollfStaffAssi ~"' Ac uisition Anile; tedRe lacement Anticipated Replacement ""<0 Cost Item "".. Year '<om Cost Year Workstations 4 earRe laeemel GO< 466C , C' Courtcil Chambers '" $157 NewWorkstation $100 200 Monilor $40 200 Gatewa 466C , Cable Ti!lel/;s;on c:ablero<llyi '" $1,57 Ne.....WorKslalion S1,00 20 Monitor $40 200 Dell XPS 0266 , ralionsandMaintenance Sho '" $259 NewWorkstalion $140 2004 Monitor $4 200 Dell XPS 02l:i6 1 Operations and Maintenance Ci Hall) :?001 $259 NewWo;!(stllion NlA NfA "'" , Utili Billin Clerk 200 $157 NewWorkstation $140 20 Morlitor $4 200 '" , SP750 1 FinancelHRAssistant 2001 $176 NewWor!o;station $140 200 Monitor $4 2" "'m SP750 , OffJCe.Su "' Qatisl 2001 $17. NewWOfkstation $140 200 Monitor $40 2" "'m, SP750 , OtrlceSU "' <:jalisl 2001 $176 NewWorkslation $140 2011 Monitor $40 '" '" , 5P75O 1 Director of Communi Develo " 2001 $176 New Workstation $140 200' Monitor $40 20' "'m, SP750 1 Code Enforcernent/Buitdin Insector 2001 $176 New Workstation $140 200 Monitor $4 2" HPVeclra , RecreationSu rvlsor 2001 $11>0 NewWorkst~tion '" 200~ Monitor .. '" Hf>Vectra , C, PI~nner 2001 $160 NewWorkstation '" 2011 Monitor $4 20' HPVectra 1 o e",lions~ndMaintenanceDireclor 2001 $160 New Workstation '" 200 Monitor $4 2" HPVectra , Buildin Official 2001 $160 New Workstation '" 200 Monitor $4 2" HPVectrn 1 Finance Direclor 2001 $160 New Workstation $14 200' Monllor $4 ~ Co , EVO , Cable Television ~bleroom 200 $1.9 New Workstation "- 20 Mon~or $4 Com a EVa 1 R.~ onf~t 200 $1961 New Worll~tation $1.00 200 Monllor .. L, 4YellrRe a~emwrt Co , EVO N800C , C' Admini~trator 200 $2 Newl~ 0 $200 20 Monitor $4 2 Co , EVO N800c , Checl:.-Out "'" Clerl<.'~ Office 200 $2~ NewLa $200 200 NfA "'m, EV0160 , AssistanttoC Administrator 2011 $20 Newla to $200 200 Ml}n~or 2 Prii"Mn<(5 YearR!ffJltlcement) I HPlaserJet1100 , Finance Direclor '" ." No Replacement ", OKlOotMatri>: , WorkRoom 2001 '" ." " . acement 10 be relired HPlaserJet6P , RecreationS" ","sor " $7B No Replacement HPlaserJet4000TN , Office 5upporl SpeciaflstWorkgroup Printer '" $1,69 New Laser Printer $2,60 200 HPLaserJet4100DTN , Rece tionAreaWork rou Printer 200 $205 New Laser Prinler $260 200 HPLaserJet4100DTN , Finance Work rou Prinler 200 $205 NewL~serPrinter $260 " HPLaserJet2200DTN , Administration Work roU Printer 200 $136 New Laser Printer $260 20 HP Color Laser Jet 4550N , WorkRoom 200 $193 New laser Printer '011 200 HP laser Jet Fax , Rece lion Area 200 New Fax $50 200 Canonlma eRunner7200Co .. , WorkRoom 200 Lease Leasere acemenl $2500 200 Miscellaneous Hardware Cisco 2500 Series Router , Electric Room 2001 TBD Cisco Calalysl 3524 Pw.erSwlch , Cable 1elellision Room 2001 NSCC New5wlch I $3,00 200 I Cisco Celalysl 3524 PCMer Swich , Electric Room 2001 NewSw!ch I $3,00 200 I Cisco Calalysl 3550 Pw.er Swich , EleclricRoom 200 NewSwtch $3,00< 200 Com a Pmliant ML 370 Server , ServerClosel 2001 $310 NewServer ." 200 Canon Poworshoj G2 Oi ilal Camera 1 '" Clerk 200 $90 New Camera $40 2 HP 9100c Di ital Sender 1 Rece tionArea 2001 $3.20 mD CharaclerGenerator 1 Cable1elevisionRoom 200 S306 Pm'eclor , Council Chambers 200 S4.061 Prc>ector ... 200 SCADAE~r&SO"";>I"e(tobo.c~) , Operauans !!.. Maintenance 20041200 .:~~ ,-, t(/obo Enineerin 2 Documentl . lONKquhd 2 '0; Webfiche 200 " Sof\vlJare Credit Card Oo-line software '00 '" Soflwlre {Enterpri~e) Annual Renewals $2.50 On-goin9annuai renewals P1WlN NlA lndillldual Work Slations 199/ " TBD Acewa(e NfA Indillidual Work Station" "A NfA TBD IItoCAOkll>o.cu..ed , Enineerin 200 $1000 S nn brook Financial Pack~ NfA Indillidual Work Statil}ns 2001 $1500 ArcViewGI5 8.2 1 City Picnnerl Nety,(Jrk License 200 $3,06 I I I I City of Arden Hills Technology Master Plan 2 . ~ID Inwentoljl of Current IT AMets & CalabUities Current Capabilities Utilizing the assets identified in the previous table, the City of Arden Hills currently has the following capabilities: . Internet and e-mail access for all employees in connection with the City of Roseville's web and e-mail servers. Webmail (access work e-mail, calendar, and contacts from home) Fax from desk (fax digital documents from the desktop) Standard software capability for word processing, organization, spreadsheets, database, graphics, and presentation appiications Specialized software capability for building permit management; recreation registration and management; financial management, payroll, and utility billing; and a geographic information system for mapping and property data Website hosted by the City of Roseviile Document scanning (documents smaller than legal size) Document reproduction utilizing copier, laser printer, and color laser printing capabiiity Multimedia presentations in Council Chambers and/or conference rooms Joint powers agreement with the City of Roseville for network management, desktop support, and web and e-mail hosting (currently $20,000 per year) . . . . . . . . . City of Arden Hills 3 Technology Master Plan ~ 'I' :^." .". .... .,,' "." \" '" w '0 '" '," ,,", > '.,,." .,','" C,' "".',""" '. ~... _.~l._.~.^.!^.'h0._'. I;"~ ,'" -,< '0.",. ;,,-'t}; Ii !! F 0,: ~ ,:' Stren~ths . Joint powers agreement with the City of Roseville for low cost web server, e-mail server, and technology support services. . Low cost high speed fiber to serve existing City Hall via existing cable franchise. . Willingness to change status quo. . AdoptedTechnology Use Policy . Support of City management and leadership. Weaknesses . Incomplete utilization of existing technology due to lack of training and/or user willingness. Limited resources and training opportunities for staff to fully utilize existing technology. Limited a;nd fragmented IT investments in the past. . . Opportunities: . Additional partnerships and joint purchasing opportunities with adjacent communities. . Enhanced backup capabilities to ensure business continuity and preparedness in the event of an emergency and/or natural disaster. . Additional staff proficiency in the use of technology through internal and external training. . Enhanced data management, record retention, work flow, and public information through the. implementation of a document imaging and record management program. . Increased interdepartmental coordination, issue identification, and training facilitated by the Management Information Systems Committee. Threats . Ever cha~ging technology that leads to skill and asset obsolescence. Outside ~arties corrupting City information systems Resistance to change . . City of Arden Hills Technology Master Plan 4 . IV~ Techn@~ogy Management Princ~~IH Guidinq Principles The following principles shall guide the City of Arden Hills in its purchasing, management, and use of technology: 1. In general, the City of Arden Hill's information technology systems will be designed and coordinated to: . Accommodate and improve citizen access to public officials and employees, information, and services. . Enhance and continually improve the City's key functions and services; . . Share information easily through standardized procedures and processes; 2. Technology investments should improve service delivery and/or staff effectiveness. 3. Information technology purchases shall, to the extent practical, integrate with existing systems and architecture. 4. Technology should be shared to the greatest extent possible. 5. Technology purchases should be evaluated with regards to functionality and usability by employees. 6. Data shquld be current, accurate, accessible, and secured from unauthorized access and accidental loss. 7. Where possible, the City will purchase pre-packaged software applications rather than building customized applications. 8. We will embrace information and communication systems that provide citizens with the opportunity to interact with us simply, predictably, and accurately. 9. Employees will receive the training necessary to achieve proficiency in the use of technology and information systems. No investment in technology will be made without a corresponding investment in training. 10. The Management Information Systems Committee (to be established), under the direction 'of the Finance Director/Treasurer, will evaluate priorities and resources for accomplishing the City's technology and information management objectives. City of Arden Hills Technology Master Plan 5 Vo Strategic Technology Initiatives StrateQic TechnoloQV Initiatives Based on survey responses; an assessment of strengths, weaknesses, opportunities, and threats; and evaluation by the City Management team, there are five strategic technology initiatives that would further enhance the City's use of technology. Capital expenditures necessary. to implement the strategic initiatives are outlined in the subsequent Technology Investment Plan section. Each strategic initiative along with an implementationtimeline is outlined below. 1. Document and Records Management: Record Retention, Public Information, Document Management Description A document imaging system would allow the City to store and retrieve documents in a digital format. By doing so, it is anticipated that the City can realize the following benefits: . Increased workplace efficiency by minimizing time spent looking for information. Fast document search and retrieval would allow one to find sdmething in seconds what would normally take hours and/or days. . More efficient and effective research on historical issues. . Efficient electronic distribution of documents. . Effectively manage space at City Hall by destroying records consistent with the State record retention schedule, that have been scanned, or when necessary storing them off site. . Enhanced access for public information; potential to make certain documents available and searchable on the website with the addition of a web module. . AlloW the City to maintain documents consistent with document retention guidelines. Certain documents are required to be maintained in perpetuity (building plans, etc.). Initial areas of focus, in order of priority, will include Council and Commission minutes" agendas, and packets; ordinances and resolutions; building plans; election information; address files; planning case files; utility bills; plats; accounts payable; accounts receivable, and general City records. City of Arden Hills Technology Master Plan 6 . v~ Strategic Technology Initiatives Issues that require further evaluation prior to proceeding with document imaging include server space (existing vs. dedicated), staffing resources, and software functionality. Current Status / Projected Schedule We currently have a few elements in place to begin document imaging including a digital scanner (documents less than 11x14). Our new copier also has the capacity to scan documents as large as 11x17. The following highlights the hardware and staffing resources necessary to begin a document imaging program: Document Imaging SoftwareUcenses Assumes one central scanning station with two other $15,000 licenses. Annual license/support fee would have 1m lications for future 0 eratin bud ets. Workstation $1,800 Workstation dedicated to document imaging. Allows scanning of large formal documents including building plans, as-builts, plats, site plans, and so on. This item would be cost shared for joint use with the City of Shoreview; Clerical support would assist in the scanning of documents and electronically filing them. This may represent an opportunity to work with one of the local agencies that provide job training and experience for mentally handicapped individuals. Seasonal or temporary staff could also be used. . Large Format Document Scanner $10,000 Clerical Support $10,000 The above is incorporated into the 2004 Capital Improvement Plan. Implementation Timeline: 2004-2005 2. E- Government Services With the advent of the internet, cities now have the ability to provide information and services in new ways. Currently, Arden Hills provides a significant amount of information via the website. However, with the exception of a few larger communities, most cities have not implemented "transactional" or e-government services. Transactional services could include such things as online utility bill payment, building permit applications, recreation registration, meeting room reservation, and so on. The following highlights the strategic initiatives to be evaluated and implemented regarding e-government services. City of Arden Hills 7 Technology Master Plan Vm Strategic Technology Initiatives A. Transactional Service: Implement online utility billing payment once Springbrook Financial Software is fully in place. This can be done and hosted in conjunction with the software vendor. Staff has been directed by the Council to study its feasibility. Implementation Timeline: 2005 B. Transactional Service: Evaluate feasibility of online recreation registration and payment; online building permit application and payment; and the software packages that support them. Staff has been directed by the Council to study its feasibility and to implement it in 2005. Implementation Timeline: 2005 3. EvaluatElprocurement and financial management processes including: A. Evaluate the use of credit cards for transactions at City Hall: The City does not currently offer citizens and other customers the option to pay for services by credit card. In the past, there has been considerable interest expressed by the public to be able to pay with some type of credit or check card. This service is most often requested in conjunction with recreation registrations and building permit applications. There is an expense associated with providing this service. It is a percentage of the transaction amount. At the April 26, 2004 Council meeting, the Council authorized staff to implement this system as of January 1, 2005 and to budget the associated costs accordingly. Implementation Timeline: 2004-2005 4. Evaluate and implement the computerized monitoring of City's Water and Sanitary Sewer infrastructure. A. To provide on-line monitoring of the lift and water booster water levels and a variety of alarm type situations. The system will monitor high water, low water, debris in pipes, and electrical failures in the control panel, and the overall management of the stations. The system can be monitored from any location that has access to the internet. Implementation Time: 2004-2005 5. Establish an Internal MIS Committee To provide more diligent oversight of the City's overall internal technology needs, it is suggested that an internal Management Information Systems (MIS) Committee be established. The MIS Committee would provide a mechanism to coordinate technology investments across departments, implement the ''Technology Master Plan," and facilitate end user training where practical. The City of Arden Hills 8 Technology Master Plan . V0 Strategic TechnoloGY Initiatiyes Committee would consist of representatives from each of the various departments and only meet as needed. Implementation Timeline: 2004-2005 6. Improve Staff and End User Training As outlined in the Technology Management Principles section of this document, investments in technology should coincide with investments in training to use that technology. This will be done internally where practical. Where not practical, investments in staff and end user training will be integrated into the budget process and consistent with the personnel policy. Implementation Timeline: Ongoing City of Arden Hills Technology Master Plan 9 VlfJ Technology Investment Plan When evaluating investments in the area of technology, the following shall serve as guiding principles: . Integrate technology investments with investments in and/or opportunities for staff training . 4 Year replacement schedule for PC's . Software and other hardware evaluated on a case-by-case basis . Evaluate purchases to ensure systems integration . When practical, evaluate partnership opportunities with other communities . Evaluate lease and purchase financing mechanisms The tables below outline a three-year Technology Investment Plan. The plan is limited to three years so it can be responsive to organizational needs and advances in technology. 2004 CIP Recommendation $1,000 $1,400 $1 ,400 Description Replacement Workstation (Council) Replacement Workstation (Shop) Replacement Workstation (Utility Clerk) Replacement Laser Printer (Office Support) SCADA System Survey Equipment (Engineering) Large Format Scanner - Joint Purchase Document Imaging Software Document Ima in Workstation TOTAL: Quantit 1 1 1 1 $2,800 $100,000 $20,000 $20,000 $15,000 $1,800 $163,400 1 1 1 1 The 2004 CIP recommendation represents the largest capital outlay for all three years. This is directly related to the acquisition and implementation of a document imaging and record management system. Otherwise, the remainder of the items are essentially replacements and/or upgrades to existing systems and equipment. City of Arden Hills Technoiogy Master Plan 10 . VI~ Technology Investment Plan 2005 CIP Recommedation . Descri tion Replacement Workstation (Finance) Replacement Workstation (Office Support) Replacement Workstation (Office Support) Replacement Workstation (Dir. of CD) Replacement Workstation (Inspector) Replacement Workstation (Rec.) Replacement Workstation (Planner) Replacement Workstation ( 0 & M Dir.) Replacement Workstation (Bldg. Official) Replacement Workstation (Fin. Dir.) Replacement Laptop (Ass!. City Admin.) Replacement Fax Purchase Copier (return leased copier) Replacement Server Replacement Laser Printer Software to implement on Credit Card Webfische TOTAL: Quantit 1 Proposed Budget $1,400 1 $1 ,400 $1,400 $1 ,400 $1,400 $1 ,400 $1,400 $1,400 $1 ,400 $1,400 $2,000 $500 $25,000 $4,000 $2,800 $25,000 $7,500 $80,800 1 1 1 1 1 1 1 1 1 1 1 1 1 1 The 2005 CIP recommendation adds the purchase of the copier that is currently leased, a purchase of software to implement credit card transactions, and purchase of the webfische module. This will allow the City to provide access to select scanned images to the public via the website. 2006 CIP Recommedation Descri tion Replacement Workstation (Cable Room) Replacement Workstation (Cable Room) Replacement Laptop ( City Admin.) Replacement Laser Printer (Finance) Replacement Laser Printer (Admin.) Replacement Digital Camera TOTAL: Quanti 1 1 1 1 1 1 $1,000 $1,000 $2,000 $2,800 $2,800 $1,000 $10,600 The 2006 CIP recommendation essentially is a replacement capital improvement budget. City of Arden Hills 11 Technology Master Plan . Prepared by: Greg Brown Dept.: O&M Council Mtg. Date: 5/10/2004 Final Action Needed By: 5/10/2004 ~ ..-:A.~ HILLS City of Arden Hills Request for Comlcil Action JIB Agenda Item !~ Resolution No. 04-38. Approvina Plans and Specifications and AuthorizinQ Advertisement for Bids for the 2004 PMP Proiect Budgeted Amount: $1.100,000.00 Actual Amount: $0.00 Funding Source: N/A Council Action Request: Adopt Resolution No. 04-38, Approving the Plans and Specifications and Ordering Advertisement for Bids for the 2004 Pavement Management Program Improvement Project - Edgewater Neighborhood. Staff Recommendation: Staff and City Engineer recommend that Council adopt Resolution No. 04-38. Advisory Commission Action: Commission Date Action . Planni~9 PTRC Not . Supporting Documents (which are attached to this Action Form): o Memo/Letter: [2J Resolution (No. 04-38) o Ordinance (No. [2J Engineering Recommendation: Plans and specifications have been prepared for the 2004 PMP Improvement Project (Edgewater Neighborhood) which include reconstruction of neighborhood streets, installation of storm sewer, ponding, sanitary sewer and watermain improvements. The project has been generally well received by residents and significant interaction with residents has taken plan throughout the development of the project. The City Engineer recommends that Council adopt Resolution 04-38 authorizing the advertisment of the project and to receive construction bids. Bids will be considered at the June 14, 2004 Council Meeting. o Attorney Recommendation: o Other: Financial Implications: Estimated project cost is approximately $1,100,000. Administrator/Staff Comments: . Page 1 of 1 ~ ~LLS City of Arden Hills Ramsey County, Minnesota RESOLUTION NO. 04-38 A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2004 PAVEMENT MANAGEMENT PROGRAM THE EDGEW ATER NEIGHBORHOOD WHEREAS, upon completion of a preliminary report, the City of Arden Hills ordered the making of the 2004 Street Improvements; and WHEREAS, The City of Arden Hills authorized the preparation of detailed plans and specifications addressing the necessary requirements of the 2004 Pavement Management Plan; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: I. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered. 3. Plans and specifications prepared by City Engineer Greg Brown for such improvement pursuant to Council resolution are hereby approved and shall be filed with the City Clerk. 4. The City Clerk shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 3 weeks, shall specify the work to be done, shall state that bids will be considered by the Council at its regular meeting June 14, 2004, in the Council Chambers of City Hall, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 10 percent (10%) of the amount of each bid. ADOPTED by the Council this 10th day of May, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, CITY ADMINISTRATOR . . . . Prepared by: Greg Brown Dept.: O&M Council Mtg. Date: 5/10/2004 Final Action Needed By: 5/10/2004 ~ ,,^~HILLS City of Arden Hills Request for Councll Action Agenda Item . Adopt Resolution No. 04-39, Adoptina the Assessment Roll for the 2004 Pavement ManaQement ProQram Budgeted Amount: $1,100,000,00 Actual Amount: Funding Source: General Fund Council Action Request: Adopt Resolution No. 04-39, Adopting the Final Assessment Roll for the 2004 Pavement Management Program Improvement Project - Edgewater Neighborhood. Staff Recommendation: Staff and City Engineer recommend that the Council adopt Resolution No. 04-39. Advisory Commission Action: Commission Date Action PTRC . Supporting Documents (which are attached to this Action Form): [2J Memo/Letter: Memo from the City Engineer to Michelle Wolfe, dated May 5, 2004, detailing appeals and recommended revisions to the assessment roll. IZl Resolution (No. 04-39) o Ordinance (No. IZl Engineering Recommendation: The Assessment Hearing for the 2004 PMP-Edgewater NeighborhoOd was conducted on April 26, 2004. Four residents appealed their assessments. City Engineer and staff have reviewed the appeals and have prepared a revised assessment roll based upon our recommendations. The City Engineer recomrnends that Council adopt Resolution No. 04-39 approving the revised assessment roll for the 2004 PMP Improvement Project. o Attorney Recommendation: IZl Other: Revised assessment roll, inciuding recommeded staff revisions. Financial Implications: Estimated project cost is approximately $1,100,000, Total proposed assessments is $228,137.09. . AdministratorlStaff Comments: Page 1 of 2 ~ ~LS CITY OF ARDEN lULLS COUNTY OF RAMSEY - STATE OF MINNESOTA . RESOLUTION NO. 04-39 A RESOLUTION Adopting the Final Assessment Roll for Edgewater Neighborhood Streets 2004 Pavement Management Program WHEREAS, pursuant to proper notice duly given as required by law, the City Council of Arden Hills, Minnesota, met on April 26, 2004, and heard and passed upon all objections to the proposed road reconstruction and proposed mill and overlay special assessment roll for the improvement of the Edgewater Neighborhood streets as herinafter provided. NOW, THEREFORE, BE IT RESOL YED by the City Council of Arden Hills, Minnesota: The proposed special assessment roll, as amended pursuant to City Council action, copies of which are attached hereto and made a part hereof, are hereby accepted and shall constitute the special assessments roll against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the special assessment levied against it. The owner of the property assessed, may pay the entire amount of the special assessment at City . Hall any time prior to certification to Ramsey County. If payment is made within 30 days from the adoption of this resolution, no interest shall be charged. After the 30 days, a property owner may pay the full assessment with interest accrued from the date of the resolution adoption date to December 31, 2004 at City Hall up until August 27,2004. Any unpaid assessments as of August 27,2004, shall be certified to Ramsey County. After August 27, 2004, but prior to November 15,2004, the property owner may pay the entire assessment amount plus interest accrued through December 31, 2004 at Ramsey County. Payments made after November IS, 2004 shall be charged interest through December 31 ofthe succeeding year. The interest rate charged shall be 5.5%per annum. The special assessments for road reconstruction can be extended and payable over a period of ten (10) years with interest accrued. Assessments certified to Ramsey County shall be included on the annual property tax statements and paid for in the same manner as other municipal tax. ADOPTED by the City Council this 10th day of May, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, City Administrator . . . . URS MEMO Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612)370-0700 Fax: (612) 370-1378 To: Michelle W olfe/ Arden Hills City Administrator File: 37951-027-1001 From: Gregory S. Brown Arden Hills City Engineer Date: May 5, 2004 Subject: 2004 PMP Assessment Roll Revisions Summary The following assessment cases were reviewed based on the written assessment objections received at the 2004 PMP Assessment Hearing on April 26'\ 2004: 1111 County Road D - Ms. Bambery 3235 N. Lexington Avenue - Mr. & Mrs. Stolp 3233 Shoreline Lane - Mr. & Mrs. Dean 1111 Edgewater Avenue - Ms. Murphy The assessment footage for IIII County Road D was revised based on a shallow lot. The recommended revised footage and assessment amount are 23.1' and $1,206.98 respectively. The assessement footage for 3235 N. Lexington Avenue was revised to reflect only the footage that abutted the proposed concrete alley (not the entire parcel width as originally proposed). The recommended revised footage and assessment amount are 35' and $1,828.75 respectively. The assessement footage for 3233 Shoreline Lane was revised to reflect only the footage that abutted the proposed concrete alley (not the entire parcel width as originally proposed). The recommended revised footage and assessment amount are 85' and $4,441.25 respectively. The objection for 1111 Edgewater Avenue was recommended to be denied, but the resident was advised to contact City staff for possible financial assistance. . Memorandum May 5,2004 Page 2 The following residents spoke of various design issues but did not appeal thcir proposed assessments. City staff and URS staffwill continue to work with these individuals and the other residents of the neighborhood regarding the finer points of the planned improvements: 1175 Edgewater Avenue 1203 Edgewater Avenue 1146 Edgewater Avenue 3195 Shoreline Lane Attached are the letters that have been mailed to the residents and an updatcd Assessment Roll. The residents have been invited to appear on May lOth if they would like to dispute the recommcnded revisions to their assessments. . . . . . . ~ ~~ILLS May 6, 2004 Shirley Bambery 1111 County Road D Ardcn Hills, MN 55112 Dear Ms. Bambery: In your letter addressed to the City on April 22, 2004, you produced documentation on your property limits. We have taken these dimensions into account and re-calculated your front footage and assessment amount. Your objection has been reviewed by Arden Hills City Staff and recommended to the Council for changc as follows. Using the shallow lot calculation, lot area divided by 130 feet, your assessment should be (3000/130) = 23.1 feet. The adjustment changes your assessment to $1,206.98. If you disagree with the recommendation, you will be given a chance to address the City Council on May loth, 2004 at the second 2004 PMP Assessment Hearing. For any other questions, please feel frec to contact me at either of the following: e-mail: tom.moore.(w,ci.ardcn-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~~ Thomas J. Moore Dircctor of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer City or Arden Hills . 1245 'Vest Highway 96 . Arden Hills, l\lN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.cLarden-hills.mn.us ~ ~~HILLS . May 6, 2004 Raymond W. Stolp Hazel A. Stolp 3235 N. Lexington Avenue Arden Hills, MN 55112 Dear Mr. & Mrs. Stolp: In your Assessment Objection Form from the 2004 PMP Assessment Hearing, you stated that your assessment should not be based on the entire lot length of 122.0 feet. Your objection has been reviewed by Arden Hills City Staff and recommended to the Council for change as follows. Your assessable footage has been adjusted to reflect only the length of alley improvements along your property. The adjusted footage is 35.0 feet. The adjustment changes your assessment to $1,828.75. . If you disagree with the recommendation, you will be given a chance to address the City Council on May loth, 2004 at the second 2004 PMP Assessment Hearing. For any other questions, please feel free to contact me at either of the following: e-mail: tom.moorc.(a1ci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~~~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, ~:lN · 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us . . . ~ ~~ILLS May 6, 2004 Gordon R. Dean Bette L. Dean 3233 Shoreline Lane Arden Hills, MN 55112 Dear Mr. & Mrs. Dean: In your Assessment Objection Form from the 2004 PMP Assessment Hearing, you stated that your assessment should not be based on the entire lot length of 171.3 feet. In your correspondence you requested to be only assessed on 85.0 feet. Your objection has been reviewed by Arden Hills City Staff and recommended to the Council for change as follows. Your assessable footage has been adjusted to reflect only the length of alley improvements along your property. The adjusted footage is 85.0 feet. The adjustment changes your assessment to $4,441.25. If you disagree with tbe recommendation, you will be given a chance to address the City Council on May 10th, 2004 at the second 2004 PMP Assessment Hearing. For any other questions, please feel free to contact me at either of the following: e-mail: tom.moore.Mci.arden-hills.mn.us Fax: 65 I .634.5 137, or at City Hall: 65 I .634.5 I 33. ~l~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.mn.us ~ ~~ILLS . May 6, 2004 Margaret E. Murphy 1111 Edgewater Avenue Arden Hills, MN 55112 Dear Ms. Murphy: In your Assessment Objection Form from the 2004 PMP Assessment Hearing, you stated that your assessment should be revised and reduced due to economic hardship. Your objection has been reviewed by Arden Hills City Staff and no change to the assessment is recommended based upon existing assessment policy guidelines. City Staff would be more than happy to help you with finding any financial assistance to minimize the economic impact of the assessment. If you disagree with the recommendation, you will be given a chance to address the City Council on May 10'\ 2004 at the second 2004 PMP Assessment Hearing. . For any other questions, please feel free to contact me at either of the following: e-mail: tom.moore.(@.ci.arden-hills.mn.us Fax: 651.634.5137, or at City Hall: 651.634.5133. ~J~ Thomas J. Moore Director of Operations and Maintenance CC: Mayor and City Council Greg Brown - City Engineer . City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5794 Phone 651.634.5120 . 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'" Co .. Co ~ ~ ~ ~ ffi ~ ffi ~ ffi ~ ~ ~ ffi ~ ffi ffi ~ ffi ~ ffi ffi ~ ~ ~ 'C w ~ ~ ~ w ~ w w ". ~~ ~ w ~ . m ~ m ~ ~ ~ ~ Co Co '" ~ ... <.. a; 0"-.1 <> m <> ~ ;" ;" ;" <> .~ ... '" ~ ~ m w w w ~ ffi ~ W ~ W ~ iiJ 2 ~ m ~ m " ~ 2 ~ 0 w w 0 w ~ ~ 0 ~ ~ 0 0 0 ~ w 0 ~ ~ ~ 0 <> '" '" '" '" ~ '" '" '" '" '" '" '" '" '" '" .. '" '" " .. " '" '" '" w 0 0 0 0 0 w ~ 0 ~ 0 0 0 0 ro ~ 0 0 w 0 ~ w 0 w 0 m ~ " " " " " 00 00 " " "" " " 0 .0 0 0 " " 0 0 " D D -< . " x '" x '" '" ~ -< . - . ~ ~ ~ ~ ~ ~ ffi ffi ffi ffi W ~ ~ 1': - - - ffi _ ~ ~ - ~ - - ffi ffi ~ - 0 ~ ~ ~ 0 0 Q Q Q Q 0 g g 0 Q Q Q Q 0 Q ~ ;; Q Q Q Q Q Q '" Q '" '" '" '" '" '" ";; 0 00 If: If: g g '" '" '" '" '" '" 0 Silseth, Pang 4; Subject: Silseth, Pang Thursday, May 13, 2004 2:35 PM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell); Pioneer Press (Emily Topinka); Ramsey Co. Sherriff's; Startribune May 17, 2004 Council W orksession Agenda ~ 05-17-04.doc (88 KB) Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci.arden-hills.mn.us . . 1 Silseth, Pang 4om: nt: 0: Subject: u 05-17-04.doc (88 K8) Silseth, Pang Thursday, May 13, 20042:35 PM Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Ailen Powell); Pioneer Press (Emily Topinka); Ramsey Co. Sherriff's; Startribune May 17, 2004 Council Worksession Agenda Pang Silseth Office Support Specialist City of Arden Hills Phone: 651.634.5120 Fax: 651.634.5137 Website: www.ci.arden-hills.mn.us . . 1