HomeMy WebLinkAboutCCP 05-24-2004
~
-'1\~HILLS
Arden Hills City Council
Mayor:
Beverly Aplikowski
Councilmembers:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
1245 W. Highway 96
Arden HiIl5, Minnesota
55112
651.634.5120
www.ci.arden-hills.mn.ns
REGULAR MEETING
Monday
May 24, 2004
City Vision
A strong community that values our unique environment, our fiscal soundness,
and OUT tradition as a desirable ci in which to live, work, and ]a .
Agenda
6:30 PM Work Session: 2005 Lexington Avenue Project
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APROV AL OF MINUTES
A, May 10, 2004 City Couneil Meeting
3. CONSENT CALENDAR
A, Claims and Payroll
B. Aceept 2003 Audit Report
4. PUBLIC INQillRlESIINFORMATIONAL
5. PUBLIC HEARINGS
NEW BUSINESS
A, Accept Assessment Policy Task Foree Recommendation
Murtuza Siddiqui
Those items listed under the Consent Calendar are considered to be
routine by the City Council and will be enacted by one motion under
a Consent Calendar format. There will be no separate discussion of
these items, unless a Council Member so requests, in which event,
the item will be removed from the general order of business and
considered separately in its Donnal sequence on the agenda.
Public InquirieslInformational is an opportunity for citizens to
bring to the Council's attention any items not currently on the
agenda. In addressing the Council, please 5tate YOUT name and
address for the record, and a brief summary ofthe specific item
being addressed to the Council. To allow adequate time for each
person wishing to address the Council, we ask that individuals limit
their comments to three (3) minute5. Written dncuments may be
distributed to the Council prior to the meeting, OT as bench copies, to
allow a more timely presentation.
B. Planning Case #04-09: GE Security; Sign Variance for 1275 Red
Fox Road
C. Planning Case #04-10: Bethel College; Special Use Permit, Master
Plan Amendment for 3900 Bethel Drive
7. Unfinished Business
CITY COUNCIL REPORTS
A. Councilmember Holden
B. Councilmember Grant
C. Councilmember Rem
D. Councilmember Larson
E. Mayor Aplikowski
ADJOURN
Arden Hills City Council Agenda
May 24, 2004
Page 2
Peter Hellegers
Peter Hellegers
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~ILLS
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MAY 10,2004,7:00 P.M,
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
Regular City Council meeting at 7:11 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant, Brcnda
Holden and Gregg Larson
Absent:
None.
Also present were City Administrator, Michelle Wolfe; Director of Operations &
Maintenance, Thomas Moorc; Finance Direetor/Treasurer, Murtuza Siddiqui; City
Engineer, Greg Brown; and Recording Secretary, Kathleen Altman.
1.
APPROVAL OF MEETING AGENDA
MOTION: Councilmember Grant moved and Councilmember Rem seeonded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. APPROVAL OF MINUTES
A. April 12, 2004 Special Work Session
B. April 19, 2004 City Council Work Session
C. April 26, 2004 City Council Meeting
Councilmember Holden requested the following changes: None.
Councilmember Grant requested the following changes: None.
Couneilmember Rem requested the following changes: April 19,2004, Page I, moved Mr.
Parrish from others present to staff present. Page 3, sixth paragraph change "Councilmember
Rem: Requested to ..." to "Mayor Aplikowski: Requested to .. .".
Councilmember Larson requested the following changes: None.
1 \Earth \Admin ICouncilIMinutesIRegular\2004 105-10-04 .doc
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MAY 10,2004
2
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Mayor Aplikowski requested the following changes: None.
Ms. Wolfe requested the following changes: None.
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the April 26, 2004 City Council Meeting Minutes and
the April 12, 2004 Special Work Session as presented and April 19, 2004
City Council Work Session Minutes as amended. The motion carried
unanimously (5-0).
3. CONSENT CALENDAR
a. Claims and Payroll
b. Purchase of a Replacement Water Main Locator
c. Purchase of an Asphalt Hot Box Hopper
d. Payment No.3 for Booster Station Rehabilitation Projeet
e. Payment No.3 for Lift Station #7 Rehabilitation/Karth Lake Pumping Station
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the Consent Calendar and to authorize execution of all .
necessary documents contained therein. The motion carried unanimously
(5-0).
4. PUBLIC INQUIRIES/INFORMATIONAL
Dennis Stolp, speaking on behalf of his parents, Raymond and Hazel Stolp, 3235 North
Lexington Avenue, thanked the Council for working with his parents on the assessment process.
5. PUBLIC HEARINGS
None.
6. NEW BUSINESS
A. Resolution No. 04-40, Adoptin!! a "No-Parkin!!" Provision for Cummin!!s Park
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Mr, Moore stated the City Engineer reeommended that parking on Cummings Park Drive be
prohibited due to traffic volumes on the streets, multiple turning movements and inadequate
street width. Anyon-street parking would encroach into marked travel lanes. Installation of
signage and striping will be accomplished by Guidant Corporation as part of their responsibility .
to provide a completely functional street to the City of Arden Hills. The proposed Resolution
was modified to include language authorizing the placement of all appropriate signage.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MAY 10,2004
3
Mayor Aplikowski asked if the residents living on the cul-de-sac could not have their visitors
park on the street. Mr, Moore replicd that there are no residents living on this cul-de-sae.
Councilmember Larson asked if any part of the street was a trail conneetion between Lexington
and Cummings Park. Mr. Moore replied there was a trail connection.
Councilmember Larson asked if there was sufficient right-of-way on this street for bikers and
walkers. Mr. Moore replied there was sufficient right-of-way. He noted traffic would be
extremely light on this roadway.
Councilmember Holden asked how many parking spots would there be for the Cummings Park
Pavilion. Mr, Moore replied there were 25 designated parking spots at all times throughout the
day and Fair Isaacs had informed the City that they could use their entire parking lot on the
weekends when their business was not open. He indicated if a problem existed in the future with
parking, staff would come back to Council with recommendations.
Mayor Aplikowski asked who requested the no-parking requirement. Mr. Moore replied this
was a staff request, but it was a part of the Guidant agreement.
MOTION: Councilmember Grant moved and Councilmember Rem seconded a
motion to approve Resolution No. 04-40, Adopting a "No-Parking"
Provision for Cummings Park Drive. The motion carried unanimously (5-
0).
B. Technolol!V Plan Update
Mr, Siddiqui stated the Technology Master Plan, as it existed, required a few modifications to
the three-year technology/capital improvement plan. Since its adoption in 2002, a number of
technological changes have taken place. The primary modifieation is due to the planned
purchase of the SCADA system at an approximate cost of $100,000. This item was budgeted at
$60,000 in the current year. Another modification was due to the addition of the engineer
position. Other minor modifications were due to the deferment of purchases for another year.
He recommended the Conncil review the updated Technology Plan and approve the proposed
modifications.
Councilmember Larson asked who would be responsible for the computers now that Mr.
Parrish had left. Ms. Wolfe replied she had chosen the Finance Director to be the contact person
regarding the eomputers, but this could be reevaluated when the other open position is filled.
Mayor Aplikowski stated she would like to also have included in the Technology Plan a
category for improving the sound system and other equipment needs in thc Council Chambers in
the near future. Ms. Wolfe stated the audio technician had indicated there were many choices for
microphones and he was going to get some information to her.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MAY 10,2004
4
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Councilmember Graut noted the sound system in the Chambers would be coming out of the
cable fund. He asked if the other technology improvements would come out of the cable fund
also. Mr. Siddiqui replied some of them did and he would get this information to the Council.
Councilmember Holden asked if there was anything in the report for a second copier. Mr.
Siddiqui replied they had an option for a smaller copier, such as a desktop copier, or they could
look at leasing another one or possibly buying the current copier once the lease was up. Hc
stated there were sufficient funds for a second copier.
MOTION: Councilmember Holden moved and Councilmember Larson seconded a
motion to approve the Technology Plan Update. The motion carried
unanimonsly (5-0).
C. Resolution No. 04-38, Approvinl! Plans and Specifications and Authorizinl!
Advertisement for Bids for the 2004 Pavement Manal!ement Proiect
Mr. Brown stated plans and specifications had been prepared for the 2004 PMP hnprovement
Project (Edgewater Neighborhood), which includes reconstruetion of neighborhood streets,
installation of storm sewer, ponding, sanitary sewer and watermain improvements. The project
had been generally well received by residents and significant interaction with residents had taken .
place throughout the development of the project. The City Engineer recommends that Council
adopt Resolution 04-38 authorizing the advertisement of the project and to receive construction
bids. He noted bids would be considered at the June 14, 2004 Council meeting.
MOTION: Councihnember Larson moved and Councilmember Rem seconded a
motion to adopt Resolution No. 04-38, Approving Plans and
Specifications and Authorizing Advertisement for Bids for the 2004
Pavement Management Projcct. The motion carried unanimously (5-0).
7. UNFINISHED BUSINESS
A. Resolution No. 04-39, Adoptiul! the Assessment Roll for the 2004 Pavement
Manal!ement Plan
Mr. Brown stated the Assessment Hearing for the 2004 PMP-Edgewater Neighborhood was
conducted on April 26, 2004. Four residents appealed their assessments. City Engineer and staff
had reviewed the appeals and had prepared a revised assessment roll based upon their
recommendations. He recommended the Council adopt Resolution No. 04-39 approving the
revised assessment roll for the 2004 PMP hnprovement Project.
Councilmember Holden asked if 3187 North Lexington and 3205 North Lexington were still
being assessed. Mr. Brown replied that was correct.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MAY 10,2004
5
Councilmember Rem asked if staff had assisted Ms. Murphy with looking into financial
assistance. Mr, Siddiqui replied they had not yet, but they would research this if Ms. Murphy
requested staff's assistance.
Margaret Murphy, 1111 Edgewater Avenue, stated she had received the letter. She asked if
they had re-measured her lot, if the assessment was in line with the majority of her neighborhood,
and noted she did not believe her property value was increasing in line with the assessment. She
stated she would be looking into this further. She asked if this was her final attempt, or was there
something further she could do. She asked what the proeedure was. Mr. Brown replied her
assessment was higher than the median. He stated the lot had been re-measured and her lot was
wider and longer than the average and that was the reason her assessment was larger. He stated
they had followed the guidelines and staff could not recommend a change, but the Council could
recommend a change. He stated she was still allowed to appeal, but he did not have the
information as to the process for an appeal. He noted staff had fixed guidelines that they were
required to follow.
Mayor Aplikowski asked Ms. Murphy what she felt was unique about her property. Ms,
Murphy stated she was on the comer of Lexington and Edgewater and because this was a noisy
busy street, she believed it decreased her property value. She noted homes around her were
selling for a lot more.
Councilmember Larson stated the difficulty for the Council was that this argument could be
made by all of the residents, and there was no way the Council could determine if the assessment
increased the property value. He stated they had to treat all residents equally.
Ms, Murphy noted the homes on the lakeshore, even though the frontage was not as much as her
property, were thousands of dollars more expensive than hers and she was paying more in
assessments than they were.
Mayor Aplikowski stated she understood Ms. Murphy's argument, but noted she did have a
comer lot.
Councilmember Rem asked what was the appeal procedure and what did Ms. Murphy need to
do. Mayor Aplikowski replied once the Council aceepted the roll, Ms. Murphy eould appeal
and she believed this would go to Ramsey County. She requested staff to research this and get
back to Ms. Murphy.
Mr. Brown stated the City would adopt the assessment roll tonight and the process would
continue on. He indicated Ms. Murphy would need to hire legal counsel and her eounsel would
sit down with the City's attorney to discuss this. He stated he was not sure if this was a non-
binding mediation, but the next step was legal counsel. He stated when an agreement was
reached, that amount would be entered into the assessment roll.
Mayor Aplikowski replied there was a form that would need to be filled out and her legal
eounsel could give her assistance in filling it out.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MAY 10, 2004
6
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Ms. Wolfe stated she would contact Ramsey County and the City Attorney and have a letter
drafted for Ms. Murphy that would outline the procedure for her.
David Monson, 1175 Edgewater Avenue, stated he had not heard his concerns he brought up at
the previous meeting mentioned. He stated he had presented a written letter to staff for Council's
review at the last meeting. Mr. Moore replied he had not seen this letter.
Mr. Monson presented the letter to Council. Ms, Wolfe stated thc City Engineer had indicated
if the resident's concerns were design issue related, their property had not been reassessed.
Mr. Monson replied he did not have an issue with the measurements, but he still had qnestions
regarding the design issues such as the northbound leg of Edgewater Avenue and a cul-de-sac.
He also stated he did not believe the assessment would enhance their property value. Mr.
Brown replied the plan was as they had previously discussed. He stated Mr. Monson also had a
corner lot and that was why his assessment was higher. He noted the assessment was calculated
correctly according to the assessment policy.
Shirley Ann Bambery, 1111 County Road D, thanked the Couneil for working on her
concerns.
MOTION: Councilmember Larson moved and Mayor Aplikowski seconded a motion
to adopt Resolution No. 04-39, Adopting the Assessment Role for the
2004 Pavement Management Plan. The motion carried unanimously (5-0).
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CITY COUNCIL REPORTS
Ms. Wolfe - Gave the Council an updated Council Work Session calendar.
Councilmember Holden - None.
Councilmember Graut - Stated he had heard on thc radio that Fair Isaacs was moving its
corporate headquarters back to Minnesota.
Councilmember Rem - Gave Ms. Wolfe the registration form for the Fall Human Rights
Conference.
Councilmember Larson - Stated he had a call fTom a resident regarding a vehicle driving down
the Hamline trail. He asked if a deeorative rock could be placed on the trail to prevent a vehicle
from driving on the trail.
Mr. Moore - Reminded Council that the flower-planting day was scheduled for May 22, 2004.
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Mayor Aplikowski - None.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MAY 10, 2004
7
Mayor Aplikowski adjourned the Regular City Council Meeting at 8: 11 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, May 24, 2004 at 7:00 p.m. at the Arden Hills
Council Chambers.
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~HlLLS
City of Arden Hills
. Request for COlmcil Action
Prepared by: Murtuza Siddiqui ."", S
Dept.: Finance
Council Mtg. Date: May 24,2004
Final Action Needed By: May 24, 2004
Council Action Request:
Review and Approve Consent Agenda Item 3.A. - Ciaims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3.A. - Claims and Payroll
Advisory Commission Action:
Commission
Date
Planning
PTRC
. Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Payroll and Claims Reports
Financial Implications:
Payroll #10 Total Cost $54,656.82
CC Payroll Total Cost $4,435.17
Claims Total $328,665.42
Administrator/Staff Comments:
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Agenda Item ..
"'''''W:MtJ"",,,"
Claims & Pavroll
Budgeted Amount:
Actual Amount:
Funding Source:
Action
Not Applicable
t>l()t.J\Pplicabl",
Not applicable
Page 1 of 1
PAGE I OF2
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT OS/24/04 COUNCIL MEETING
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CLAIMS PAID SINCE LAST COUNCIL MEETING (05/10104)
,:: :(!t4:#~:fII:~:~.Qi4:,(~~: ",,'i$ilooa:' :: :::: :': ,,: :=,::: :::::':: ,,: :::::::::: :,: ::: :,:::: ::~:t ::~AMr.roi#:~: ::',dlMliia~ts::>"
25048 05/07/04 Fortis Benefits 368.55 Lonp- Tenn Disabilitv
25049 05/07/04 Lakes count.....' Service Coonerative 8533.00 Health Insurance
25050 05/07/04 Midwest Asnhalt 123.57 Road Reoair Materials
25051 05/12/04 Acclaim Benefits 538.51 MedicallDavcare Reimbursement
25052 05/12104 EnComm Midwest. Inc. 104 090.55 Pav #3~Booster Station Proiect
25053 05/12/04 Nonhern Escrow 12627.87 Pav #3-Karth Lake Pumninc:r
25054 05/14/04 Han.....i Faces Entertainment I 345.00 CclebratingAH..f:wePaiPtulCaridturislslClOMl-Deposi!
25055 05/14/04 Xcel Energy 1280.38 Electric/Gas Service
25056 05/19/04 Health Partners 428.45 Dental Insurance
25057 05/19/04 leMA Retirement Trust-457 I 295.56 Second Mav Pavroll
25058 05/19/04 Affinitv Plus Federal Credit Union 3013.87 Second Mav Pavroll
Subtotal. Paid Claims 133645.31
Paid Claims From Above -
133,645.31
Add Unpaid Claims, Page 3-
190 802.16
.
Total Accounts Payable Claims
for Council Approval, OS/24/04-
324,447.47
Note: Checks for IUlpaid claims totaling $354,378.29 were mailed May II, 2004
after approval at the May 10, 2004 Council Meeting. They were check nmnbers
24981-25047
-Exp. Related to TCAAP Project
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PAGE20F3
CITY OF ARDEN lIILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT OS/24/04 COUNCIL MEETING
UNPAID CLAIMS REGISTER:
::: :i!it:~:: ::F C:i(;:.P;.\,T,E:: <\~NOO~:::::: """"""""""""""""""",",''1' :,AM6i1i'it(, ~
25059 OS/25/04 A & L Sunerior Ouality Sod 210.88 Sod ~ Perrv Park
25060 OS/25/04 A-I Contract Cleaning, Inc ] 315.28 CH ~ Cleaninp - Mav
25061 05/25/04 Acclaim BennefitslStanton Groun 14UO FSA Admin - April
25062 OS/25/04 Accurtc Press Ine 827.78 Water Tags. Newsletter - Avril
25063 OS/25/04 Aramark Uniform Service 40.21 CH - RUl! Cleanim. - Mav
25064 OS/25/04 Aset Supply & Paver Inc 287.98 Trash, Black & Sanitarv Liners
25065 OS/25104 Bift's Inc. 468.58 Portable Toilets
25066 OS/25/04 City of St. Louis Park 49.00 Class - Verbal Judo - P. I1ellegers 5/13
25067 OS/25/04 D-Rock Center & Small Eno-ine 263.60 limestone - CH
25068 OS/25/04 ESS Brothers & Sons Inc. 613.44 R~3067V w/rzrate
25069 OS/25/04 Fra-Dor Black Dirt & Recvcle 60.71 Black Dirt
25070 OS/25104 Frattalone's Hardware, Inc. 67.67 Shon Sunnlies
25071 OS/25/04 Kenneth Gammell I 155.08 Cable Teeh Service 3/22-5/6/04 audio cable
25072 OS/25/04 Graim"er Inc. 260.78 Safetv Eve Wear
25073 OS/25/04 H & L Mesabi Inc. I 166.44 Plow Blades, FSE Edll'C
25074 OS/25/04 Hagen, Christensen & McIlwain 5,815.12 PerT" Park SheJter-ProfServices 4/1 ~4/30/04
25075 OS/25/04 Hvdro Metering Technolouv 406.83 2 - M70 Meters
25076 OS/25/04 10.S Canital 3775.67 ConJer Lease & Conies
25077 OS/25/04 Int'l Union Ooeratinll' Eno-ineer 240.00 Union Dues - Mav
25078 OS/25104 J<lhnson C<lntrols 2275.00 Service Call - CH HV AC System
25079 OS/25/04 Kath Auto Parts 191.24 Filter Snark Plul?s, Hoze Noule, Swivel
25080 OS/25104 Kinko's 195.05 C<lnies
25081 OS/25/04 League ofMN Human Ril'nts Comm 40.00 Conference - 10/9/04 - L. Rem
25082 OS/25/04 Lillie Suburban Newsoaners 103.62 LeI''''INotices
25083 OS/25/04 MacOueen Eauioment Inc. 17,65557 iSvauldinll' 2 ton Trailer-Parks
25084 OS/25104 McCollister & Co. 339.65 Diesel & Drum Denosit & Reimb. Drum Deoosit
25085 OS/25/04 MCFOA 35.00 Membershin Dues 7/1104-6130/05 Siddillui
25086 OS/25/04 Met Council Environmental Service 37211.80 Waster Water - June
25087 OS/25/04 Mever Entemrises 197.03 Qnan Starter-Parks
25088 OS/25/04 Michael A. MilIerJ1SN 945.00 Softball Umoires - 4/27-5/13
25089 OS/25/04 Midwest Asohalt Com. 78.09 Road ReDair Materia]
25090 OS/25/04 MTI Distributinl:! Co. 118.67 Bearinl:!. Switch, V-Belt
25091 OS/25/04 North Metm Inspections Inc. 5439.20 Anril - Electrical Insoections
25092 OS/25/04 Marv Nosek 105.00 Newsletter - Mav
Subtotal- Unpaid Claims - Pape 2 82096,17
PAGE30F3
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE C1.AIMS REPORT
TO BE APPROVED AT OS/24/04 COUNCIL MEETING
.
UNPAID CLAIMS REGISTER,
'i:fuidl:~'I.'8k~j;.ii:: .::FAMQi;i!+IA;ciMii~'i~""
25093 OS/25/04 Olde TO\\m Deli 55.29 CC Worksession . 5/17
25094 OS/25/04 Michelle Olson 83.33 Mileaue Reimb. 4/16.5/07/04
25095 OS/25104 Pace Analvtical 681.63 Water Testine:. Antil
25096 OS/25104 Peterson Fram & Berpman P.A. 6335.19 Amil Lel!al Fees
25097 OS/25/04 Pro.Tec Design Inc. 140.00 CH Service Call. Emnlovee Door
25098 OS/25/04 Ramsev County 62276.16 Law Enforcement - Ma
25099 OS/25/04 Roseville City of 1716.67 JPA - MIS - Mav
25100 05/25/04 Roval Concrete Pine 719.78 SWM Curb Reoair~Concrete
25101 OS/25/04 Scherer Brothers Lumber Co. 89.23 Wood Lath Stakes & Treated Pine
25102 OS/25/04 Shoreview City of 215.94 School's Out Carnn 3122-3126
25103 OS/25/04 Pane: Silseth 70.28 Mileacre Reimb. 1120-5/02/04
25104 OS/25/04 Tessman Seed Co....l)t. Paul 289.16 Seed & Stakes
25105 OS/25/04 The Tane Comnanv 42.66 Mini DVs (5)
25106 OS/25/04 TimesaverOffSite Secretarial 302.55 Rec Sce PRC 4/27 Rec See CC 4/26
25107 OS/25/04 Triarco Arts & Crafts lnc 23.29 Clav Cutter & Model Tools St
25108 OS/25104 United Rentals 51.36 Ede:er
25109 OS/25/04 URS Comoration 35 073.72 En!!ineerinl! Services
25110 OS/25104 Volvo Rents - Bills Rental Center 34.92 Tiller Rental
25111 OS/25/04 Wheeler Lumber OTIP.rations 290.75 Lawn EdlJinp" Fabric Nail
25112 OS/25104 Michelle Wolfe 214.08 Reimb. MCMA Conf. Lodl!in2 & Meals 5/12.5/14104
Subtotal, Page 3 of 3 108,705.99
Subtotal, Page 2 of3 82096.17
Total Unnaid Claims ..~ 190,802,16
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~HILLS
City ot Arden Hills
Request for Council Action
Prepared by: Murtuza Siddiqui 'Y'l\S
Dept.: Finance
Council Mtg. Date: 5/24/2004
Final Action Needed By:
Agenda Item
2003 Audited Financial Statements
BUdgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Approve the 2003 Audited Financial Statements and Management Letter.
Staff Recommendation:
Approval and acceptance of the 2003 Audited Financial Statements as presented by the Auditors.
Advisory Commission Action:
Commission
Date
Action
. ... ..__planning .. .. _.....____.
. pTRC ___~___.. _____~. ..
. ...._.__._L____._t>J()!_AJIQli.cabl~__________
. Not A licable
t>Jotapplic:ilble
Supporting Documents (which are attached to this Action Form):
.
[gJ Memo/Letter:
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
[gJ Other:
Management Letter and Financial Statements attached.
Financial Implications:
AdministratorlStaff Comments:
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Page 1 of 1
~
rt\~HILLS
MEMORANDUM
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DATE:
May 19, 2004
Agenda Item 3.B.
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer "'W)~
SUBJECT: City of Arden Hills - 2003 Audited Financial Statements
BACKGROUND:
Enclosed for the Council's review and consideration is the City's Draft 2003 Audited Financial
Statements and Management Letter. Upon the review and acceptance ofthe audit by the
Council, "draft" will be removed. .
DISCUSSION:
At the May 17,2004 Council's Work Session, Steve McDonald from Abdo, Abdo, Eick and
Meyer presented the 2003 Audit and provided a summary and overview of the City's financial
condition, including a brief analysis.
RECOMMENDED ACTION:
Staff recommends approval and acceptance ofthe 2003 Audited Financial Statements as
presented by the auditors.
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Certified Public AccOIwtan.ls & Con.sultants
April I, 2004
GrmlJvi",w SLJu.,n'
5201 EU"'II ..hlOlIIJ"
SlJilp. :flO
F.llina, MN 554:\6
Honorable Mayor and City Council
City of Arden Hills, Minnesola
We have audited the general purpose financial statements of the City of Arden Hills, Minnesota for the year ended
December 31,2003 and have issued our report thereon dated April 1,2004. Professional standards require that we provide you
with the following information related to our audit.
Our Responsibility Under Auditing Standards Generally Accepted in the United States of America
As stated in our engagement letter, our responsibility, as described by professional standards, is to plan and perform our audit to
obtain reasonable, but not absolute, assurance that the financial statements are free ofmateriaJ misstatement and are fairly
presented in accordance with accollnting principles generally accepted in the United States of America. Because an audit is
designed to provide reasonable, but not absolute, assurance and because we did not pcrfonn a detailed examination of all
transactions, there is a risk that material errors, fraud or illegal acts may exist and not be detected by us.
In planning and perrorming our audit of the general purpose financial statements of the City, for the year ended
December 3 1,2003, we considered its inlernal control in order to determine our auditing procedures for the purpose of
expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control.
However, we noted certain matters involving the internal control and its operation that we consider to be reportable conditions
under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters
coming to our attention relating to significant deficiencies in the design or operation of internal control that, in our judgment,
could adversely affect the City's ability to record, process, summarize, and report financial data consistent "vith the assertions of
management in the general purpose financial statements. We noted the following reportable condition:
Segregation of Duties
Our study and evaluation disclosed that because of the limited size of your office staff, the City has limited segregation of
duties. Good internal control contemplates an adequate segregation of duties so that no one individual handles a transaction
from inception to completion. While we recognize thaI the City is not large enough to pennlt an adequate segregation of
duties in all respects, it is important, however, tbat you be aware of this condition.
A material weakness is a reportable condition in which the design or operation of one or more of the internal control components
does not reduce to a relatively low level the risk that errors or fraud in amounts that would be material in relation to the general
putpose financial ,statements being audited may occur and not be detected within a timely period by employees in the nonnal
course of performing their assigned functions.
Our consideration of internal control would not necessarily disclose all matters in internal control that might be reportable
conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material
weaknesses as defined above. However, the reportable condition described above is not believed to be a material \veakness.
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City of Arden Hills
April I, 2004
Page Two
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As part of obtaining reasonable assurance about whether the general purpose financial statements aTe free of material
misstatement, we perfonned tests of compliance with certain provisions of laws, regulations, contracts and grants. However, the
objective of our tests was not to provide an opinion on compliance with such provisions. We noted no instances of non-
compliance \....ith Minnesota slatules.
Significant Accounting Policies
Management has the responsibility for selection and use of appropriate accounting policies. In accordance with the terms of our
engagement leHer, \>"C will advise management about the appropriateness of accounting policies and their application. The
significant accounting policies used by the City are described in Note 1 to the general purpose financial statements. No new
accounting policies were adopted and the application of existing policies was not changed during 2003. \Ve noted no
transactions entered into by the City during the year that were both significant and unusual, and of which, under professional
standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus,
Accounting Estimates
Accounting estimates arc an integral part of the combined financial statements prepared by management and are based on
management's knowledge and experience about past and current events and assumptions about future events. Certain accounting
estimates are particularly sensitive because of their significance to the general purpose financial statements and because of the
possibility that future events affecting them may differ significantly from those expected. The mosl significant estimate affecting .
the financial statements was depreciation on fixed assets.
Management '5 estimate of deprc<.:jation is based on estimated uscfullives of the assets. We evaluated the key factors and
assumptions used to develop this estimate in determining that it is reasonable in relation to the financial statements taken as a
whole.
Audit Adjustments
For purposes oftbis letter, professional standards define an audit adjustment as a proposed correction of the combined financial
statements that, in our judgment, may nol have been detected except through our auditing procedures. An audit adjustment may
or may not indicate matters that could have a significant elIect on the City's financial reporting process (that is, cause future
financial statements 10 be materially misstated). In our judgment, none of the adjustments we proposed, whether recorded or
unrecorded by the City, cithcr individually or in the aggregate, indicate mattcrs that could have a significant effect on the City's
financial reporting process. We did propose 24 journal entries that are considered year end accounting entries that a City should
make in order to have accurate records before an audit begins.. We encourage the City to reduce the accounting entries necessary
to adjust year end balances. Wc noted no uncorrected misstatements.
Disagreements with Management
For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to
our satisfaction, concerning a financial accounting, reporting or auditing matter that could be significant to the general purpose
financial statemenls or the auditor's report. \Ve are pleased to report that no such disagreements arose during the course ofuur
audit.
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Ci1y of Arden Hills
April L 2004
Page Three
Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting malteTS, similar 10
obtaining a "second opinion" on certain situations. Ifa consultation involves application of an accounting principle to the City's
general purpose financial statements or a determination of the type of auditor's opinion that may be expressed on those
statements, our professional standards require the consulting accountant to check with us to detemline that the consultant has L-lll
the relevant facts. To our knowledge, there were no such consultations with other accountants.
Issues Discussed Prior to Retention of Independent Auditors
\Ve generally discllss a variety of matters, including the application of accounting principles and auditing standards, with
management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of our
professional relationship and our responses were not a condition to our retention.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing our audit.
Other Matters
The following are areas that came to our attention duting the audit that we feel should be reviewed:
Financial Position and Results of Operations
General Fund
The general fund is used to account for resources traditionally associated with government, \vhich are nol required legally or
by sound principal management to be accounted for in another fund. The general fund balance increased 5361,667 from
2002. The fund balance ofSl,1 14,839 is 38pereentofthe2004 budgeted expenditures. We recommend the fund balance be
maintained at a level sufficient to fund operations until the major revenue sources are received in June. Vv'e feel a reserve of
approximately 40 to 50 percent of planned expenditures and transfers oul is adequate to meet \vorking capital and small
emergency needs.
The Minnesota Office of the State Auditorhas classjf"ied cities' unreserved fund balance levels relative to expenditures as
follows:
Extremely low
Low
Acceptable
Moderalely high
High
Very high
Extremely high
Under 20%
21 - 34
35 - 50
51 - 64
65 - 100
101 - 150
Above 150
The State Auditor does group all general and special revenue funds of the city when making this calculation where our
calculation is based only on the general fund. Although there is no legislation regulating fund balance, it is a good policy to
designate intended use of fund balance. This helps address citizen concerns as to the use of fund balance and tax levels.
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Aprill,2004
Page Four
A table summarizing the general fund balance in relation to budget follows:
Year
2003
2002
2001
2000
1999
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$] ,500.000
$] ,000.000
$500,000
$-
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Fund
Following Bal ance
Fund Year as a Percent
Balance Budget _ofBud~
$ 1,] ]4,839 $ 2,917,931 38%
753,172 3,305,546 23
713,704 3,046,509 23
601,394 2,929,590 21
575,223 2,540,460 23
Fund Balance as a Percent of Next Year's Budget
$2,540,460
23%
21%
1999
2000
$3,046,509
$3.305.546
$2,929,590
$2,917,931
38%
23%
23%
2001
2002
2003
2004
I-+-- Fund Balance - Budget I
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City of Arden Hills
April 1,2004
Page Five
The purposes and benefits of a general fund balance are as follows:
Purposes and Benefits
. Expenditures are incurred somewhat evenly throughout the year. However, propel1y tax and state aid revenues are not
received until the second half of the year. An adequate fund balance will provide the cash Jlow required to finance the
general fund expenditures.
. The City is vulnerable to legislative actions at the State and Fcderallevel. The State eliminated HACA aid with the
200 1 legislative session and imposed reductions of market value credit aid and local government aid for some cities.
Levy limits have also been implemented for municipalities in past legislative sessions. An adequate fund balance will
provide a temporary buffer against those aid adjustments and levy limits.
. Expenditures not anticipated at the time the annual budget was adopted may need immediate council action. These
would include capital outlay replacement, lmvsuits and other items. An adequate fund balance will provide the financing
needed for such expenditures.
. A strong fund balance will assist the City in maintaining, improving or obtaining a bond r<:lting.
The 2003 operations arc summarized as follows:
Revenue
Expenditures
Variance -
Favorable
~~J_ ^~~-w.L (Unfavorable )
$ 2,748,060 $ 3,173,384 $ 425,324
3,125,711 3,146.927 (2L216)
(377.651 ) 26,457 404.1 08
559,905 554,155 (5,750)
(218.945 ) (218.945)
_ 340"9i>Q .~__m~!Q __Ji,750)
Excess (deficiency) of
revenue over expenditures
Other financing sources (uses)
Operating transfers in
Operating transfers out
Total other financing sources (uses)
Excess (deficiency) of revenue
and other financing sources over
expenditures and other financing uses
$
361,667 $
(36691 )
398,358
Fund balance, January I
753.172
Fund balance, December 31
LJ.lJ4,Jli2
. The largest item of variance on the revenue side was licenses and permits. This item had a favorable variance of
$315,200 or 74 percent of the total revenue variance.
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City of Arden Hills
April I, 2004
Page Six
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A comparison bet\veen 2003 and 2002 revenue and operating transfers is presented below:
Percent Percent Increase
of of (Decrease)
Revenue source 2003 Total 2002 Total from 2002
Taxes $ 2,230,113 59.83% $ 1,950,496 71.17% $ 279,617
Licenses and permits 655,550 17.59 299,719 10.94 355,83 ]
Intergovernmental 76,392 2.05 202,990 7.41 (126,598)
Charges for services 66,601 1.79 67,463 2.46 (862)
Fines and forfeitures 31,334 .84 41,782 1.52 (10,448)
Interest on investments 8,299 .22 ]2,397 .45 (4,098 )
Miscellaneous 105,095 2.82 1]2,813 4.]2 (7.7]8)
Operating transfers in 554.155 14.86 52,950 -1.21 501.205
Total revenue and transfers ~~,727532 ] OO.Oll% $ 27406]0 100.00% L 286,229
A graphical presentation of2003 revenue and transfer totals 1"0}]0\\/5:
2003 Revenue
.
Taxes
59.83%
Miscellaneous
2.82%
License and pcnnils
17.59%
Operating transfers in
]4.86%
lnterest on investments
O.22"'^ Fl'nes and Charges
/1.0 . Intergovernmental
forfeitures for servIces
1.79%
2.05%
0.84%
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City of Arden Hills
April],2004
Page Seven
A comparison between 2003 and 2002 expenditures and transfers is presented below:
Percenl Percent Increase
of of (Decrease)
Programs 2003 Total 2002 TOla1 from 2002
General government $ 751,899 22.34% $ 768,987 28.47% $ (17,088)
Public safely 1.076,010 31.97 1,007,] 17 37.28 68.893
Public works 989,506 29.40 338,627 12.54 650,879
Culture and recreation 233,357 6.93 254,711 9.43 (21 ,354)
Economic development 16,503 .61 (16.503 )
Capital outlay 96,155 2.86 ] 92,362 7.12 (96,207)
Operating transfers out 218,945 ....JUQ ] 22 835 ......::L22 96110
Total expenditures and transfers $ 3,365 872 lOll,QQ% :L2 70] ]42 J()OJ]O% SL 664 730
A graphical presentation of 2003 expenditure and transfer totals by program follows:
2003 Expenditures
Operating transfers out
6.33%
General government
22.34%
Capital outlay
2.86%
Public safety
31.97%
Culture and recreation
6.93%
Public works
29.40%
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City of Arden Hills .
April I, 2004
Page Eight
Special Revenue Funds
A summary of year end fund balances for all special revenue funds follows:
Special Revenue Fund Balances
$.
.
5600,000
$400.000
$200,000
$(200,000)
1(400,000)
5(600,000)
5(800,000)
Community Recreation Park Cable TV TCAAP Risk FDA
Service Managemenl
11I2003 54,182 $(13,752) $553,081 $267,488 $258,722 $228,684 $(685.731)
11I2002 51,184 $(734) $562.744 $243,463 $232,976 $196,550 $(489.646)
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City of Arden Hills
April ], 2004
Page Nine
Community Service
This fund will provide for various parks, recreation and public safety needs in the community as detennined by the
Council and permitted by statute.
Recreation Program
The summer playground activities oflhis fund \vere reclassified from the general fund in 1998. Expenditures were in
excess of revenue by $82,964. A transfer of569,945 was made 10 reduce the fund deficit to $13,752.
Park
This fund is used to finance and plan future new park capital improvements. The revenue mainly results from park
dedication fees.
Cable TV
The fund balance is expected to be used for cable equipment and programming activities al the new city hall.
TCAAP
The fund balance is expected to be used for future development implementation planning activities.
Risk Management
This fund exists to pay deductible costs on insurance claims. The revenue will come from insurance dividends received
from tbe League of Minnesota Cities Insurance Trust.
Economic De,,'elopment Authority
The Economic Development Authority had activity for the first time in 1997 and will account for tax increments. and
projects within the TIF districts. The Development/Redevclopmenl TIF capital projects fund was closed into this fund
in ]997.
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City of Arden Hills
April I. 2004
Page Ten
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Capital Projects Funds
A summary of year end fund b"llances for all capital projects funds follows:
Capital Projects Fund Balances
$4.000,000
$3,000,000
$2,000,000
$1,000,000
$-
.
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$( 1 ,000,000)
Municipal Land
and Buildings
Non-Assessable
Road
Improvements
Capital
Equipment
Public Safety
Capital
Equipment
Pennanent
] mprovemen I
Revolving fund
11I2003
11I2002
$(65,365)
$( J 50,944)
$ 1 ,576,495
$1,55 J ,255
$144,153
$141,626
$459,316
$44\ ,864
$6,367,993
$7,987.497
Municipal Land and Buildings
This fund will be used to improve existing City buildings or provide for new buildings. The deficit should be eliminated
by a transfer from other funds.
Non-Assessable Road Improvements
The fund balance at year end exists for the completion of future projects.
Capital Equipment
Its purpose will be to accumulate resources to finance major equipment purchases.
Public Safety Capital Equipment
The fund balance will be used for equipment replacemenl.
Per-mane-nt Impro'vement Revolving (PIR) Fund
Thc fund balance at year end was $6,964,872, of which 5797,] 4] represents the amount of the unpaid advance to the
Economic Development Authority related to the acquisitions of the Indy Kiewicz property. This entire advance is
expected to be repaid to the PIR Fund from Ramsey County reimbursement and remnant parcel sale proceeds. ]nlercst
income for 2003 was 5194,153.
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City uf Arden Hills
April 1, 2004
Page Eleven
Enterprise Funds
\Vater Fund
The results of the operations and cash position of the Water fund for the past four years are as follows:
Water Fund
$1 800000
,
$1,600,000
$] ,400,000
$] ,200.000 ~
$],000,000
,> -
$800,000
$600,000
$400.000
$200,000
$- ---
$(200,000) -
$(400,000)
2000 200] 2002 2003
-+-Operating revenue $1.142.587 $],]77,034 $976,107 $1.115,163
--- Operating expense $1.357,855 $] ,066,811 $951,524 $] .093,342
.........Income from operations $(215.268) $110,223 $24,583 $21,821
1=<:;0:",,, Cash and investments $997,742 $] ,232,536 $1.465,220 $1.569.978
The cash balance and operating margins have been sufficient to meet working capital and major repair needs.
952.8.15.909U . Fax I)S2.3.:'l.S31b]
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April 1 , 2004
Page Twelve
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Sewer Fund
The results of the operations and cash position of the Sewer fund for the past three years are as follows:
Sewer Fund
], , 00
$1,600,000
$1,400,000 '+,
, "",
$1,200,000 ''''~
$1.000.000
$800,000
$600,000
$400,000
$200,000
$- .
$(200,000) .-:
~
$(400,000)
2000 2001 2002 2003
~Operating fe\;enue $1,040,518 $989,253 $873,987 $848,976
.............Operating expenses $1,118,193 $981,246 $991.908 $1,096,590
____Income from operations $(77.675) $8,007 $(] 17,921) $(247,614)
I"'''''''k''"'' Cash and investments $1,404,465 $] ,387,150 $1,562,147 $958,132
$ 8000
.
A sewer maintenance project caused the large increase in operating expenses from 2002. This also resulted in the
decrease in cash.
.
%2.R~5.9090 . Fax r);,2.S:~,')3261
WW1.\'.;;lvm<:-p<ls.c()m
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City of Arden Hills
Apri] 1, 2004
Page Thirteen
Renclinl' Fund
" b
The results of the operations and cash position of the Recycling fund for the past four years are as 1'ol1o\\ls:
Recycling Fund
$120000
,
$100,000
$80,000 /
iii ~~" Iii /'
$60,000 ".
I'
$40,000
$20,000 .'ii
,;m; ,""" -
$- ""'c,,"
"'"" .",,"
$(20.000) ,'":ii!i'
$(40,000)
2000 2001 2002 2003
-----Operating revenue $54,145 $54,423 $43,996 $107.986
-8-0perating expenses $7] ,650 $66,968 $79,030 $97,471
......Non-operating income $23,379 $23,354 $20,724 $] 6,536
1'","10''''''' Net Income $5,874 $10,809 $(14,310) $27,051
Cash and investments $62,677 $73,245 $55,049 $21,544
9S2.8H5.QOQO . FDX 9S2.3JS.J261
www.<lem(.p<l~.com
City of Arden Hills
April!,2004
Page Fourteen
Surface 'Vater Management Fund
The results of the operations and cash position of the Surface Water Management fund for the past three years arc as
follows:
$600,000
$500,000
$400,000
$300,000
$200.000
$100,000
$-
-'-Operating revenue
'"""'II-Operating expenses
.....lncome from operations
"",,';(0"'''''' Cash and investments
l)S2.83,'i.9090 . Fax (}S2,8J,")326]
~"ww.al'mep<lsxom
Surface Water Managemcnt Fund
2000
$] 90,824
$48,258
$142,566
$311 ,955
2002
$208,536
$94367
$1 ]4,]69
$567,804
2003
$178,782
$97,656
$8],]26
$334,342
200!
$190.62]
$60,]03
$130,518
$480,584
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City of Arden Hills
April I, 2004
Page Fifteen
Governmental Accounting Standards Board (GAS B) Statement No. 34, Basic Financial Statements - and
Management's Discussion and Analysis - for State and Local Governments
We have discussed GASB Statement No. 34 in detail in our management letter each of the last three years. This statement is
a major overhaul in the way government financial statements look and the information contained \vithin. It is intended to
make the City's annual financial report more user friendly for citizens, staff, Council and those that provide resources 10 the
City. Weare prepared to offer assistance and direction on implementation but stalT and council can find many resources
relating to Statement No. 34 on GASB's web site (gasb.org). \Ve have discussed some of the items needing preparation in
advance of implementation with your staff and listed below arc some key dates and activities:
Statement implementation date:
Items needing completion by City:
Infrastructure asset inventory:
Capital asset inventory:
Program revenue assignments
Management Discussion and Analysis Letter (MD&A):
Year ending, December 31, 2004
Year ending, December 3], 2004
Complete
Y car ending, Dcccmber 31, 2004
Year ending, December 31,2004
We have completed GASB Statement No. 34 conversions for several entities over the last year. OUf experience indicates
that there is a significant increase in time to complete the audit if there has not been sufficient preparation. We recommend
scheduling a planning meeting in the summer 10 ensure that the City is on track for meeting the requirements of GASB
Statement No. 34. We will contact you in Mayor June to schedule a meeting if you determine one is necessary. In advance
of year end, we will need to conver1lhe financial statements to the new reporting formal. We will prepare an engagement
letter in order to facilitate this process over the summer.
* * * * *
This report is intended solely for the infonnation and use of management. Council and the Minnesota Office of the State Auditor
and is not Intended to be and should not be used by anyone other than these specified parties.
Our audit would not necessarily disclos.e all weaknesses in the system because it was based on selected tests of the accounting
records and related data: The comments and recommendations in the report are purely constructive in nature. and should be read
in this context.
If you have any questions or\vish to discuss any of the items contained in this letter, please feel free to contact us at your
convemence. We wish to thank you for the oppor1unily 10 be of service and for the courtesy and cooperation extended to us by
your staff.
(J1b luJL ~~ JLL!
April I, 2004
Minneapolis, Minnesota
ABDO, E1CK & MEYERS, LLP
Certified Public Accountants
%2.8,)5.9090 . FH~ ().')2.Rt'J.3261
",.ww.,lem<'p>ls.co-m
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I) Ill\I('r
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
ANNUAL FINANCIAL REPORT
YEAR ENDED
DECEMBER 31,2003
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CITY OF ARDEN HILLS, MINNESOTA
TABLE OF CONTENTS
DECEMBER 31, 2003
.
Pa2"e No.
I. INTRODUCTORY SECfION
Ejected and Appointed Officials
11. FINANCIAL SECTION
Independent Auditor's Report
2
General Purpose Financial Statements
Combined Balance Sheet - All Food Types and ACCOoot Groups
Combined Statement of Revenue, Expenditures and Changes in Fund Balance-
All Governmental Fnnd Types
Combined Statement of Revenue, Expenditures and Changes in Frmd Balance-
Budget and Actual- General, Special Revenue and Debt Service Funds
Combined Statement of Revenue, Expenses and Changes in Retained Earnings-
All Proprietary Food Types
Combined Statement of Cash Flows - All Proprietary Fund Types
Notes to Financial Statements
3-4
5-6
7-8
9
IO
II - 25
Combining and Individual Fund Financial Statements
General Fund
Comparative Balance Sheets
Statement of Revenue, Expenditures and Changes in Fund Balance -
Budget and Acrnal
Special Revenue Funds
Combining Balance Sheet
Combining Statement of Revenue) Expenditures and Changes in Fund Balance (Deficit)
Capital Projects Funds
Combining Balance Sheet
Combining Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit)
Enterprise Frmds
Combining Balance Sheet
Combining Statement of Revenue, Expenses and Changes in Retained Earnings
Combining Statement of Cash Flows
Tax Capacity, Tax Levies and Tax Capacity Rates
26
27 - 30
.
31 - 32
33 - 34
35 - 36
37 - 38
39 - 40
41 - 42
43 - 44
45
m. OTHER REPORT
Report on Minnesota Legal Compliance
Schedule of Findings
46
47
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INTRODUCTORY SECTION
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
DECEMBER 31, 2003
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CITY OF ARDEN HILLS, MJ]\;'NESOT A
ELECTED AND APPOINTED OFFICIAlS
DECEMBER 31, 2003
ELECTED OFFICIALS
Term of
Office Expires
__ December 31.
Beverly Apliknwski
David Grant
Gregg Larson
Lois Rem
Brenda Holden
2006
2004
2006
2006
2004
Mayor
Council Member
Council Member
Council Member
Council Member
APPOINTED OFFICIALS
Michelle Wolfe
Vacant
Jerome Filla
City Administrator
Treasurer
City Attorney
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I) 1\1\1('1'
FINANCIAL SECTION
CITY OF ARDEN HILLS
ARDEN HilLS, MINNESOTA
YEAR ENDED
DECEMBER 31, 2003
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Certified lWlk Ac.counlanIS & u,multanLl
Grand~iew Square
5201 Eden Avenue
Suite 370
Edina, MN 5;:'136
INDEPENDENT AUDITOR'S REPORT
Honorable Mayor and City Council
City of Arden Hills, Minnesota
We have audited the accompanying general purpose fmandal statements of the City of Arden Hills, Minnesota, as of and for the
year ended December 3], 2003 as listed in the table of contents. These general pmpose fmancial statements are the responsibility
of the City's management. Our responsibility is to express an opinion on these general purpose [manciaI statements based on our
audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those .
standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose [mancial
statements are free of material misstatement. An audit includes examining. on a test basis, evidence supporting the amounts and
disclosures in the general purpose fmancial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall general purpose fl1lancial statement presentation. We
believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general purpose fmanciaI statements referred to above present fairly, in all material respects~ the financial
position of the City as of December 31, 2003, and the results of its operations and cash flows ofiLe:; proprietary fund type for the
year then ended in confonnity with accounting principles generally accepted in the United States of America.
Our audit was performed for the purpose of forming an opinion on the general purpose fmancial statements taken as a whole. The
combining and individual fund financial statements and schedules listed in the table of contents are pres~nted for the purpose of
additional analysis and are not a required part of the general purpose fInancial statements of the City. Such infonnation has been
subjected to the auditing procedures applied in the audit of the general purpose fmancial statements and, in our opinio~ is fairly
stated in all material respects in relation to the general purpose fmancial statements taken as a whole.
April I, 2004
Minneapolis, Minnesota
IJll~tl;atLLP
ABDO EICK & MEYE ' , p
"-'...~ UU"'U ~ UlHl\; rH';L.l,)WllarHS
.
952.835.9090 . Fax 952.835.3261
www.aemcpas.com
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)) Ill\I('r
GENERAL PURPOSE
FINANCIAL STATEMENTS
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
DECEMBER 31, 2003
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I) Ill\I('r
OTHER REPORT
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
DECEMBER 31, 2003
.
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. CI1Y OF ARDEN H]LLS, MINNESOTA
COMB]NE]) BALANCE SHEET
AU. fUND TYPES AND ACCOUNT GROUPS
DfCEMBER 31,2003
(With comparative totals for December 31, 2002)
Governmental Fund Types
Special Debt Capital
General Revenue Service Projects
ASSETS AND OrnER DEBITS
ASSETS
Cash and temporary invesbnents $ ],]96,069 $ ],472,213 $ ],913 $ 8,338,448
Receivables
lnterest 2,525 6,589 8 3],]90
Delinquent taxes ].563 56,039
Accounts 10,568 27,315
Special assessments 556,575
Loans
Due from other governments 55,162 37,358
Advance to other funds 797,141
Inventory
Prepaid items ]4,246
Fixed assets - net
OrnER DEBITS
Amounl available for compensated absences
Amount available for debt retirement
Amount to be provided for debt retirement
. TOTAL ASSETS AND OrnER DEBITS $ ],280,133 $ 1,562,156 $ 1.921 S 9,760.712
LIABILITIES, EQUITY AN]) OrnER CREDITS
LIAB]LITIES
Accounts and contracts payable S 24.920 $ 88,459 $ $ ] 24,666
Advance from other funds 797,]4]
Due to other governments 60,202 596.879
Accrued salaries and compensated absences payable 35,296 7,843
Deferred revenue 44,876 56,039 556,575
Bonds payable
TOTAL LIAB]LlTIES 165,294 949,482 1.278,120
EQUITY AND OTHER CREDITS
Investment in general fixed assets
Contributed capital
Retained earnings
UnresetVed
Fund balance
Reserved 92.925 J,92] 797,]41
Unreserved
Designated ],02],914
Undesignated 6]2,674 7,685,451
TOTAL EQUITY AND OTHER CREDITS I,] ]4,839 612.674 ],921 8,482.592
TOTAL LIABILITIES, EQUITY
AND OTHER CREDITS $ 1,280,]33 $ ].562,156 $ 1,921 $ 9.760,712
.
See Notes to Financial Statements.
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. CITY OF ARDEN HILLS, MINNESOTA
COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
ALL GOVERNMENTAL FUND TYPES
YEAR ENDED DECEMBER 31, 2003
(With comparative totals for the year ended December 31, 2002)
Special Debt Capital
General Revenue Service Projects
REVENUE
Taxes $ 2,230,113 $ 285,576 $ $ 921
Licenses and permits 655.550
Intergovernmental 76,392 214 747,164
Charges for services 66,601 90,976
Fines and forfeitures 31,334
Special assessments 334,491
Interest on investments 8,299 28,517 (91) 233,471
Miscellaneous ]05,095 363.128
TOTAL REVENUE 3,173,384 768,411 (91) 1.3] 6.047
EXPENDITURES
Current
General government 75] ,899
Public safety 1.076,010
Public works 989,506
Culture and recreation 233,357 203,551
Economic development 67,949
Miscellaneous 159,]94 52
. Capital outlay 96,155 49,291 2,606,687
Debt service
Principal 160,000
Interest and other 125.093
TOTAL EXPENDITURES 3,146,927 479.985 285,093 2.606,739
EXCESS (DEFICIENCY) OF
REVENUE OVER EXPENDITURES 26,457 288.426 (285,184) (1,290,692)
OTHER FINANCING SOURCES (USES)
Operating transfers in 554,155 69,945 285,093 332,141
Operating transfers out (218,945) (492,234) (530,]55)
TOTAL OTHER FINANCING SOURCES (USES) 335.210 (422,289) 285,093 (198,014)
EXCESS (DEFICIENCY) OF
REVENUE AND OWER FINANCING
SOURCES OVER EXPENDITURES
AND OTHER FINANCING USES 361,667 (133,863) (91) (],488,706)
FUND BALANCE, JANUARY I 753,172 746,537 2,012 9.971,298
FUND BALANCE, DECEMBER 31 $ ],114,839 S 6]2,674 $ 1,921 $ 8.482,592
.
See Notes to Financial Statements.
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Totals
(Memorandum Only)
2003 2002
$ 2,516,610
655,550
823,770
157,577
3],334
334,491
270,196
468,223
$ 2,348,102
299,719
202,990
15],985
41,782
70,894
454,802
452,776
5,257,751 4,023.050
751,899 768,987
1,076,010 1,007,117
989,506 338,627
436,908 452,255
67,949 82,817
159.246 163.569
2,752,133 482,286 .
160,000 155,000
125,093 131,318
6,518,744 3,581.976
(1.260,993) 441,074
1,241,334 584,660
(1,241,334) (584,660)
(1,260,993) 441,074
11.473,019 J 1.03 1,945
$ 10,212,026 $ 11,473,019
.
-6-
CITY OF ARDEN HILLS, MlNNESOTA
. COMBINED STATEMENT OF REVENUE, EXPENDlTURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
GENERAL, SPECIAL REVENUE AND DEBT SERVICE FUNDS
YEAR ENDED DECEMBER 3],2003
General
Variance -
Favorable
Budget Actual (Unfavorable)
REVENUE
Taxes $ 2,] 06,8 J 0 $ 2,230,] 13 $ ]23,303
Licenses and pennits 340,350 655,550 3]5,200
Intergovernmental 135,] 05 76,392 (58,713)
Charges for services 58,320 66,601 8,281
Fines and forfeitures 28,600 31,334 2,734
Interest on investments 8,000 8,299 299
Miscellaneous 70.875 ] 05.095 34,220
TOTAL REVENUE 2,748,060 3,173,384 425,324
EXPENDnURES
Current
General government 7]4,300 751,899 (37,599)
Publlc safety 1.064.301 1,076,010 (1],709)
Public works 989,600 989,506 94
Culture and recreation 216,560 233,357 (16,797)
. Economic development
Miscellaneous
Capital outlay ]40,950 96,155 44,795
Debt service
TOTAL EXPENDITURES 3,125,711 3, ]46,927 (21,2]6)
EXCESS (DEFIC]ENCY) OF
REVENUE OVER EXPENDITURES (377 .65]) 26,457 404,108
OT] IER FINANCING SOURCES (USES)
Operating transfers in 559,905 554,155 (5,750)
Operating transfers Qut (218,945) (2]8,945)
TOTAL OTHER FINANCING SOURCES (USES) 340,960 335,210 (5,750)
EXCESS (DEFIC]ENCY) OF
REVENUE AND OlliER FINANCING
SOURCES OVER EXPENDITURES
AND OHlER FINANCING USES $ (36,691) 361,667 $ 398,358
FUND BALANCE, JANUARY] 753,]72
FUND BALANCE, DECEMBER 31 $ 1,114,839
.
See Notes to Financial Statements.
-7-
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Special Revenue Debt Service
Variance - Variance -
Favorable Favorable
Budget Actual (Unfavorable) Budget Acrual (Unfavorable)
$ 409,000 $ 285,576 S (123,424) $ $ $
214 214
80,750 90,976 10.226
43.950 28,517 (15,433) (91) (9])
142,975 363,128 220,153
676,675 768,411 91,736 (9]) (91)
150,695 203,551 (52,856)
60,840 67,949 (7,]09) .
585,933 159,194 426,739
106,150 49,291 56,859
285,093 285,093
903,618 479,985 423,633 285,093 285,093
(226,943) 288,426 515,369 (285,093) (285,184) (91)
69.945 69,945 285,093 285,093
(345,095) (492,234) (147,139)
(275,150) (422,289) (147,139) 285.093 285,093
$ (502,093)
(133,863) $
368,230
$
(9]) $
(91)
746,537
2,012
$
612,674
$
1,921
.
-8-
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CITY OF ARDEN HILLS, MINNESOTA
COMBINED STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS
ALL PROPRIETARY FUND TYPES
YEAR ENDED DECEMBER 3], 2003
Enterprise
OPERATING REVENUE
Charges for services $ 2,228,966
Permit fees 4,975
Miscellaneous ]6,966
TOTAL OPERATING REVENUE 2,250,907
OPERATING EXPENSES
Personal services 453,063
Supplies 47,815
Other services and charges 283,758
Rent 33,000
Insurance 34,008
Utilities 35,595
Purchased services 29,717
Purchased water 69],913
Recycling charges 83,492
Sewer charges 5]],94]
Depreciation ]80,757
. TOTAL OPERATING EXPENSES 2,385,059
OPERATING LOSS (134,152)
NONOPERATING REVENUE
County recycling grant 16,669
Intcrest on investments 47,9]8
TOTAL NONOPERATING REVENUE 64,587
NET LOSS (69,565)
CREDIT ARISING FROM REDlSTRIBUT]ON
OF DEPRECIAT]ON ON CONTRIBUTED ASSETS 106,011
NET INCREASE IN RETAINED EARNINGS 36,446
RETAINED EARNINGS, ]ANUARY I 4,780,067
RETAINED EARNINGS, DECEMBER 31 $ 4,816,513
e
See Notes to Financial Statements.
-9-
CITY OF ARDEN HILLS, MINNESOTA
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY FUND TYPES
YEAR ENDED DECEMBER 31, 2003
.
Enterprise
$ (134,152)
180,757
(26,054)
(629)
(6,264)
213
22,882
13,028
18,529
(54,776)
13,534
16,669
(850,348) .
53,921
(766,224)
3,650,220
$ 2,883,996
$ 687,736
$ (106,011)
CASH FLOWS FROM OPERATING ACTIVITIES
Operating loss
Adjustments to reconcile operating loss
to net cash provided by operating activities:
Depreciation
(Increase) decrease in assets:
Accounts receivable
Special assessments receivable
Inventory
Prepaid items
Increase (decrease) in liabilities:
Accounts payable
Due to other governments
Accrued salaries
Deferred revenue
NET CASH PROVIDED BY OPERATING ACTIVITIES
CASH FLOWS FROM NONCAPlTAL FINANCING ACTIVITIES
County recycling grant
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES
Acquisition of fixed assets
CASH FLOWS FROM INVESTING ACTIVITIES
Interest received on investments
NET DECREASE IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS, JANUARY 1
CASH AND CASH EQUIVALENTS, DECEMBER 31
SCHEDULE OF NONCASH CAPITAL ACTIVITIES
Fixed asset acquired by donation from other funds
Depreciation on contributed assets
.
See Notes to Financial Statements.
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Note 1:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2003
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Reporting Entity
The City of Arden Hills operates under the "Optional Plan A PI form of government as defmed in the State of
Minnesota statutes. Under this plan, the government of the City is directed by a Council composed of an elected
Mayor and four elected Council members. The Council exercises legislative authority and determines all matters
of policy. The Council appoints personnel res.ponsible for the proper administration of aU affairs relating to the
City. The City has considered all potential units for which it is fmancially accOlll1table. and other organizations
for which the nature and significance of their relationship with the City are such that exclusion would cause the
City's fmancial statements to be misleading or incomplete. The Governmental Accounting Standards Board
(GASB) has set forth criteria to be considered in determining [mancial accountability. These criteria include
appointing a voting majority of an organization's governing body, and (1) the ability of the primary government
to impose its will on that organization Or (2) the potential for the organization to provide specific benefits to, or
impose specific financial burdens on the primary government The City has the following component unit.
Blended component units, although legally separate entities, are, in substance, part of the City's operations and so
data from these units are combined with data of the primary government. The blended component unit has a
December 31 year end.
Blended Component Units
The Economic Development Authority (EDA) uf1he City was created pnrsnant to Minnesota statutes 469.090
through 469.108 to carry out economic and industrial development and redevelopment consistent with policies
established by the Council. It is comprised of the members of the City Council. The EDA activities are blended
and reported in a separate special revenue fund. Separate [mandai statements are not issued for this component
unit.
B.
Measurement Focus., Basis of Accounting and Basis of Presentation
The accounts of the City are organized and operated on the basis of funds and account groups. A fimd is an
independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds
according to their intended purpose and is used to aid management in demonstrating compliance with [mance-
related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and
managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the
governmental funds not recorded directly in those funds.
Revenue resulting from exchange transactions, in which each party gives and receives essentially equal value, is
;recorded on the accrual basis when the exchange takes place. On a modified accrual basis, revenue is recorded in
the year in which the resources are measurable and become available.
Non-exchange transactions, in which the City receives value without directly giving equal value in return, include
property taxes, grants, entitlement and donations. On an accrual basis, revenue from property taxes is recognized
in the year for which the tax is levied. Revenue from grants, entitlements and donations is recognized in the year
in which all eligibility requirements have been satisfied. Eligibility requirements include timing requirements,
which specify the year when the resources are required to be used or the year when use is first pennitted,
rnatching requirements, in which the City must provide local resources to be used for a specified purpose, and
expenditure requirements, in which the resources are provided to the City on a reimbursement basis. On a
modified accrual basis, revenue from non-exchange transactions must also be available before it can be
recognized.
Deferred revenue arises when assets are recognized before revenue recognition criteria have been satisfied_
Grants and entitlements received before eligibihty requirements are met are also recorded as deferred revenue.
On the modified accrual basis, receivables that will not be collected within the available period bave also been
reported as deferred revenue.
-11-
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2003
.
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
The City has Ille following fund types and account groups:
Governmental funds are used to account for the City's general govenunent activities. Govenunental fimd types
llse the flow of current financial resources measurement focus and the modified accrual basis of accounting.
Under the modified accrual basis of accounting, revenues afe recognized when susceptible to accmal (i.e., when
they are "measurable and available'). <<Measurable" means the amount of the transaction can be determined and
"available" means collectible within the current period or soon enough thereafter to pay liabilities oftbe current
period. The City considers all revenues available if they are collected within 60 days after year end.
Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general
long-term debt which is recognized when due, and certain compensated absences and claims and judgments
which are recognized when the obligations are expected to be liquidated with expendable available fmancial
resources.
Property taxes, franchise taxes, licenses, interest and special assessments are susceptible to accrual. Other
receipts and taxes become measurable and available when cash is received by the government and are recognized
as revenue at that time.
The preparation of general pwpose fmancial statements in confonnity with accounting principles generally
accepted in the United States of America requires management to make estimates and asswnprions that affect
certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates.
Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria
are met. Expenditure driven grants are recognized as revenue when the qualifying expenditures have been .
incurred and all other grant requirements have been met.
Governmental funds include the following fund types:
The general fund is the City's primary operating fund. It accounts for all financial resources of the City, except
thosc required to be accounted for in another fund.
The special revenue funds account for revenue sources that are legally restricted to expenditures for specified
purposes (not including major capital projects).
The debt service funds account for the servicing of generallong~tcnn debt not being fmanced by proprietary
funds.
The capital projects funds account for the acquisition of fixed assets or construction of major capital projects not
being fmanced by proprietary funds.
.
-12-
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Note I:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 3 I, 2003
SUMMARY OF SIGNifiCANT ACCOUNTING POLICIES - CONTINUED
Proprietary funds are accoWlted for on the flow of economic resources measurement focus and use the accrual
basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the
time liabilities are incurred. In accordance wHh the provisions of the GASB Statement No. 20, Accounting and
Financial Reportingfor Proprietary Funds and other Governmental Entities that use Proprietary Fund Accountl
the City applies all applicable GASB pronOlllicements plus all Financial Accounting Standards Board (F ASB)
Statements and Interpretations, Accounting Principles Board opinions, and Accounting Research Bulletins issued
on or before November 30, 1989, except for those that conflict with or contradict GASB pronouncements. The
City has ejected not to apply FASB Statements and Interpretations :issued after November 30, 1989. Proprietary
funds include the following fund type:
Enterprise funds and used to accoW1t for those operations that are financed and operated in a manner similar to
private business or where the Council has decided that the determination of revenues earned, costs incurred
and/or net income is necessary for management accountability.
Account groups_ The general flXed assets account group is used to account for fixed assets not accounted for in
proprietary funds. The genera/long-term debt account group lS used to account for general long-term debt and
certain other liabilities that are not specific liabilities of proprietary funds.
C. Assets, Liabilities and Equity
Deposits and Investments
The City's cash and cash equivalents are considered to be cash on hand, denmnd deposits and short-term
investments 'lNith original maturities of three months or less from the date of acquisition.
Cash balances from all funds are pooled and invested, to the extent available, in certificates of deposit and other
authorized investments. Earnings from such investments are allocated on the basis of applicable participation by
each of the funds_
Minnesota staru1es authorize the City to invest in obligations of the U.S, Treasury, corrunercial paper, corporate
bonds, repurchase agreements and shares of investment companies registered under the Federal Investment
Company Act of] 940 and whose only investments arc obligations guaranteed by the United States or its
agencies_
Investments for the City are reported at fair value, The Minnesota Municipal Money Market FWld investment
pool operates in accordance with appropriate State laws and regulations. The reported value of the pool is the
same as the fair value of the pool shares.
-13-
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2003
.
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POliCIES - CONTINUED
Property Taxes
The Council annually adopts a tax levy in December and certifies it to the ComIty for collection in the following
year. The County is responsible for collecting all property taxes for the City_ These taxes attach an enforceable
lien on taxable property within the Cily on January] $1 and are payable by the property owners in two installments.
The taxes are collected by the C01111ty Auditor and tax settlements are made to the City during January, July and
December each year.
Taxes payable on homestead property, as defmed by Minnesota statutes, were partially reduced by a market value
credit aid. The credit is paid to the City by the State of Minnesota in lieu of taxes levied against the homestead
property. The State remits this credit in two equal installments in October and December each year.
Delinquent taxes receivable include the past six years' uncollected taxes. Delinquent taxes have been offset by a
deferred revenue liability fOT delinquent !.axes not received within 60 days after year end.
Accounts Receivable
ACCOlll1ts receivable include amounts billed for services provided before year end. Unbilled utility enterprise
fund receivables are also included for services provided in 2003. The City annually certifies delinquent water
and sewer accounts to the County for collection in the following year. Therefore) there has been no allowance for
doubtful accounts established.
Special Assessments
.
Special assessments represent the fmancing for public improvements paid for by benefiting property owners.
These assessments are recorded as receivable upon certification to the County. Special assessments are
recognized as revenue when they are received in cash or within 60 days after year end. All govenunental special
assessments receivable are offset by a deferred revenue liability.
lnterfund Receivables and Payables
Transactions between funds that are representative oflending/borrowing arrangements outstanding at the end of
the fiscal year are referred to as either "interfund receivablesJpayablesH (i.e., the current portion of interfund
loans) or "advances to/from other ftmds" (i.e., the non-current portioo ofinterfimd loans). All other outstanding
balances between funds are reported as "due to/from other funds".
Inventories and Prepaid Items
The inventories are stated at the lower of cost or market on the first-in, rlIst-out (FIFO) method.
Certain payments to vendors reflect costs applicable to future accounting periods and arc recorded as prepaid
items.
.
-14-
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Nntel:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2003
SUMMARY OF SlGN1F1CANT ACCOUNTlNG rOUClES - CONTlNUED
Fixed Assets
Fixed assets used in govennnental fund types of the City are recorded in the general fixed assets account group at
cost or estimated historical cost jf purchased or constructed. Donated fixed assets are recorded at their estimated
fair value at the date of donation. Assets in the general fixed assets account group are not depreciated. Interest
incurred during construction is not capitalized on general fIxed assets.
Public domain (infrastructure) general fIxed assets (e.g., roads, bridges, sidewalks and other assets that are
immovable and of valne only to the City) are not capitalized.
'rhe cost of normal maintenance and repairs that do not add to the value of the asset or materially extend assets'
lives are not included in the general fixed assets group or capitalized in the proprietary funds.
Property, plant and equipment in the proprietary funds of the City are recorded at cost. Property, plant and
equipment donated to these proprietary fund type operations arc recorded at their estimated fair value at the date
of donation,
Major outlays for capital assets and improvements are capitalized in proprietary fimds as projects are constructed.
Interest incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value
of the asset constructed, net of interest earned on the invested proceeds over the same period.
Property, plant and equipment are depreciated in the proprietary funds of the City using the straight-line method
over the following estimated useful lives:
Assets
Lives
in
Years
Furniture and equipment
Sewer and collection system
Water distribution system
5 - 10
40 - 80
40 -100
Compensated Absences
Employees with at least ten years of service are entitled to receive one-third of their unused sick leave up to a
maxlmmn of 800 hours upon termination in addition to any unused vacation and compensatory time.
The accmal of these benefits is recorded as a liability in the enterprise fimds and expensed. The accrual in the
enterprise funds was $47,348 and $26,997 at December 31, 2003 and 2002, respectively. The liability for the
governmental fimds is recorded in the gcnerallong.tenn debt accotmt group and recorded as an expenditure when
paid. The liability in the general long-term account group was $78,679 and $75,724 at December 31, 2003 and
2002, respectively,
Long-term Obligations
The City reports long-term debt of governmental funds at face value in the general long-term debt .account group.
Long-term debt and other obligations fmanced by proprietary funds are reported as liabilities in the appmpriate
funds.
For governmental fund types, bond premiums and discounts, as wen as issuance costs are recognized during the
current period. Bond proceeds are reported as another fmancmg source net of the applicable premium or
discount. Issuance costs, other than those withheld from the actual net proceeds received, are reported as debt
service expenditures. For proprietary fund types, bond discounts arc deferred and amortized over the life of the
bonds using the straight-line method.
-15-
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2003
.
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
Fund Equity
Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific
purpose. Reservations of retained earnings are limited to outside thlld-party restrictions. Designations of fund
balance represent tentative management plans that arc subject to change. The proprietary funds contributed
capital represents equity acquired through capital grants and capital contributions from developers, customers or
other funds.
Memorandum Only - Total Columus
Total columns on the general purpose fInancial statements are captioned as <<memorandum only" because they do
not represent consolidated fmancial infonnation and arc presented only to facilitate [mandaI analysis. The
colunms do not present infonnation that reflects fmancial position, results of operations or cash flows in
accordance with accounting principles generally accepted in the United States of America. Interfimd eliminations
have not been made in the aggregation of this data.
Comparative DatalReclassifications
Comparative total data for the prior year have been presented in the selected sections of the accompanying
[mancial statements in order to provide an understanding of changes in the City's [maneial position and
operations. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent
with the current year's presentation.
Note 2: STEWARDSHIP, COMPLIANCE AND ACCOUNT ABILITY
A. Budgetary Information
.
Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United
States of America for the general, special revenue and debt service funds. The capital projects fimds adopt
project length budgets. All annual appropriations lapse at fiscal year end. The City does not use encumbrance
accounting.
In August of each year, all departments of the City submit requests for appropriations to the City Administrator so
that a budget may be prepared. Before September] 5th, the proposed budget is presented to the Council for
review. The Council holds public hearings and a fmal budget is prepared and adopted in December.
The appropriated budget is prepared by fund, function and department. The City's departmeut heads, with the
approval of the City Administrator, may make transfers of appropriations 'Within a department. Transfers of
appropriations between departments require the approval of the Council. The legal level of budgetary control is
the fund level. Budgeted amounts are as amended by the Council.
B. Excess of Expenditures over Appropriations
For the year ended December 31,2003, expenditures exceeded appropriations in the following funds:
Fund Bude.et Actual Excess
Special revenue
Recreation Program $ 150,695 $ 174,502 $ 23,807
Cable TV 32,713 33,564 851
Risk management 9,000 11,872 2,872
Economic Development Authority 60,840 67,949 7,109
The excess expenditures over appropriations were funded by revenue in excess of budget and available fund
balance.
.
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Note 2:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2003
STEW ARDSIDP, COMPLIANCE AND ACCOUNTABILITY - CONTINUED
C. Deficit Fund Equity
The following funds had fund eqnity deficit, at December 31, 2003:
FlUld
Deficit
Special revenue
Recreation Program
Economic Development Authority
Capital projects
Municipal Land and Bnildings
$
13,7 52
685,731
65,365
The deficits will be eliminated with future revenue sources and transfers from other flmds.
Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNTS
A~ Deposits and Investments
Cash balances of the City's funds are combined (pooled) and invested to the extent available in various
investments authorized by Minnesota statutes. Each fund's portion of this pool (or pools) is displayed on the
[mancial statements as "cash and temporary investments". For purposes of identifying the risk of investing public
funds, the balances 3re categorized as follows:
Deposits
In accordance '\Vith Minnesota statutes and as authorized by the Council, the City maintains deposits at those
depository banks, all of which are members of the Federal Reserve System.
Minnesota statutes require that all City deposits be protected by insurance, surety bond or collateraL The market
value of collateral pledged must equal 110 percent of the deposits not covered by insurance or bonds (140
percent in the case of mortgage notes pledged).
Authorized collateral includes. the legal investments described below, as well as certain first mortgage notes, and
certain other State or local government obligations. Minnesota statutes require that securities pledged as
collateral be held in safekeeping by the City or in a fmancial institution other than that furnishing the collateral.
The City has deposits with a hank and a book value of$6,766,972 that are entirely covered with FDIC insurance
at December 31, 2003.
lnvestments
Investments are categorized into these three categories of credit risk:
1. Insured or registered, or securities held by the City or its agent in the City's name.
2. Uninsured and unregistered, with securities held by the counterparty's trust department or agent in tbe
City's name.
3. Uninsured and unregistered, with securities held by the counte:q>arty, or by -its trust departtnent or agent but
not in the City's name.
-17.
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2003
Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNTS - CONTINUED
At year end, the City's investment balances were as follows:
Catc20ry
J_
Carrying
Amount!
Fair Value
3
U. S. Government Securities
$ 5 548 911 $
-- $
$ 5,548,931
Investments not subjected to categorization:
Broker money market funds
Minnesota Municipal Money Market Fund
31,416
1.545.320
Total investments
$ 7 125 667
A reconciliation of cash and temporary investments as shown on the Combined Balance Sheet for the City
follows:
Deposits
Investments
$ 6,766,972
7.125.667
$ 13 892 639
Total cash and temporary investments
B~ Due From Other Governments
The amount due from other governments at December 31, 2003 is as follows:
Local
State
Capital
General Proiects Total
$ 55,162 $ $ 55,162
37.358 37.358
L_J,5,162 ~11 358 $ n 520
Total
C. Fixed Assets
A surrunary of changes in general fixed assets for the year ended December 31, 2003 is as foHows:
Balance Balance
Januarv 1 Additions Disoosals. December 31
Land $ 2,309,549 $ $ $ 2,309,549
Buildings and structures 3,727,060 3,002,149 6,729,209
Furniture, fixtures and office equipment 525,702 525,702
Machinery and equipment 1,354,766 137,466 1,492,232
Other improvements 14.999953 8.084 15.008.037
Total $ 22 917 030 L3,147,621 $ V6 Q64,122
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Nnte3:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2003
DETAILED NOTES ON ALL FUNDS AND ACCOUNTS - CONTINUED
The fonowing is a surrrrnary of enterprise fund fixed assets at December 31,2003:
Water
Surface
Water
Momt
Total
Sewer
Furniture and equipment $ 145,259 $ 361,870 $ 116,575 $ 623,704
Distributions and collection system 6.380.981 5.33 1.324 797.191 12.509.496
Total 6,526,240 5,693,194 913,766 13.133.200
Less accunmlated depreciation 0.717.544) (2401686) (52.216 ) (4.171.446)
Net $ 4 808 696 $ 3291 508 L u8(>1550 $ 8961 754
D. Interfund Receivables and Payables
The composition of interfund balances at December 31, 2003 is as fo11O\\'s:
Receivable Fnnd
Pavable FlUld
Amount
Capital projects
Permanent improvement revolving
Advance tn from other fund
Special revenue
Economic Development Authority
$
797141
E. Deferred Revenue
Deferred revenue at December 31) 2003 is comprised of the following:
Special Capital
General Revenue Prolccts Total
Delinquent taxes $ 1,563 $ 56,039 $ $ 57,602
Special assessments
Deferred 556,575 556,575
Licenses and other 43.313 43.313
Total $ 44 876 L-56.039 $ )56575 $ 657 490
-19-
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31. 2003
Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNTS - CONTINUED
F. Long-term Debt
General Obligation B()nd.r;;. The City issues. general obligation bonds to provide funds for the acquisition and
construction of major capital facilities. General obligation bonds have been issued for general government
activities.
General obligation bonds are direct obligations and pledge the fun faith and credit of the government and bonds
currently outstanding are as follows:
General Long-Term Debt
General Obligation Tax Increment Bonds
The following bonds were issued for redevelopment projects. The additional tax increments resulting from
increased tax capacity ofthe redeveloped properties will be used to retire the related debt.
Authorized
and
Issued
Balance
at
Year End
Maturity
Date
Issue
Date
Interest
Rate
G.O. Tax Increment Bonds.
Series 1998A
$ 3,100,000 4.00 - 4.75%
03/01/98
02101115 $ 2.715,000
Other Long-term Debt
Compensated Absences
This liability represents vested benefits earned by employees through the end of the year
78.679
Total Long Tenn Debt
:L 2 793 679
Changes in General Long-term Liabilities
During the year ended December 31, 2003, the follO\ving changes occurred in liabilities reported in the general
long-term debt account group:
Balance Balance
J anuarv 1 Additions Deletions December 31
Compensated absences $ 75,724 $ 2,955 $ $ 78,679
General obligation tax
increment debt 2,875.000 160.000 2,715.000
Total ~Q.ill L- 2 955 $ 160 000 LV23 679
-20-
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Note 3:
CITY OF ARDEN HILLS, MtNNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31. 2003
DETAILED NOTES ON ALL FUNDS AND ACCOUNTS - CONTINUED
Ihe annual requirements to amortize all debt (excluding compensated absences) outstanding as of
December 31, 2003 is as follows:
G.O. Tax
Year IncremenL
2004 $ 288,450
2005 286,376
2006 288,860
2007 290,783
2008 292,131
Thereafter 2.094.494
Total $ 3,541,094
Less interest 1826.094 )
Principal $ .2715,000
Amount available for debt retirement. Available fimd balance in the debt service funds for repayment of bonds
totaled $1,921 at year end. The general fund has $78,679 available to pay compensated absences.
Amount to be provided for debt retirement. This represent" future revenue to be generated for debt payments,
generally including interest earnings, tax increments., scheduled tax levies and deferred (future) special
assessment levies.
G~ Tax Increment Districts
The City is the administering authority for the following tax increment fmancmg district.;;:
District
No.2 No.3
Type of district Redevelopment Housing
Year established 1989 1993
Duration of district 25 years 15 years
Cnrrent tax capacity (payable 2003 $ 451,246 $ 41,939
Original tax capacity 25 228 1.684
Captured tax capacity retained by authority $ 426018 $ 40 255
Total bonds issued $ 3,100,000 $
llnnountsredeemed 385.000
Outstanding bondslloans at December 31, 2003 $ 271) 000 $ ..
-21-
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2003
Note 3: DETAILED NOTES ON ALL FUNDS ~'iD ACCOUNTS - CONTINUED
H~ J('und Equity Reservations and Designations
The components of fund equity are described in Note 1. Certain reservations and designations have been made in
tIle following funds:
---------.--- __~_ Eund Pumose Amount
Reserved
General Compensated absences $ 78,679
Prepaid items 14,246
Debt service Payment ofIong-term debt 1,921
Capital projects Interfund advances 797.141
Total $ 891 9R7
Designated
General Working capital $ 1021914
), Cootriboted Capital
The changes in the City's contributed capital accounts of its enterprise funds were as follows:
.
Storm .
SOlUees Water Sewer Sewer Total
Beginning balance, contributed capital $ 4,088,339 $ 2,424,318 $ $ 6,512,657
Add: Assets contribuled by other funds 236,623 451,113 687,736
Less depreciation on contnbuted assets 149.432) 156.579) 006.011 )
Ending balance, contributed capital $ 4 275 530 L2.367 73'> ~451113 $ 7094382
-22-
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Note4:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2003
DEFINED BENEFIT PENSION PLANS - STATEWIDE
A. Plan Description
All full-time and certain part-time employees of the City are covered by defmed benefit plans administered by the
Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees
Retirement FlUld (PERF), wlrich js a cost-sharing, multiple-employer retirement plan. This plan is established
and administered in accordance with Minnesota statutes, chapters 353 and 356.
PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered
by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan.
PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death
of eligible members. Benefits are established by Minnesota statute, and vest after three years of eredited service.
The defined retirement benefits are based on a member's highest average salary for any five successive years of
allowable selVice~ age and years of credit at termination of service.
Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The retiring
member receives the higher of a step-rate benefit accrual fonnula (Method I) or a level accrual formula (Method
2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each of
the fIrst 10 years of service and 2.7 percent for each remaining year. The annuity accrual rate for a Coordinated
Plan member is 1.2 percent ofavcrage salary for each of the fITS! 10 years and 1.7 percent for each remaining
year. Under Method 2, the annuity accrual rate is 2.7 percent of average salary for Basic Plan members and 1.7
percent for Coordinated Plan members for each year of service. A reduced retirement annuity is also available to
eligible members seeking early retirement.
There are different types of ammities available to members upon retirement. A single-life annuity is a lifetime
annuity that ceases upon the death of the retiree - - no survivor annuity is payable. There are also various types of
joint and survivor annuity options available which will be payable over jomt lives. Members may also leave their
contributions in the fund upon termination of public service in order to qualjry for a deferred annuity at
retirement age. Refunds of contributions are available at any rime to members who leave public service, but
before retirement benefits begin.
The benefIt provisions stated in the previous paragraphs of this section are current provisions and apply to active
plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are
bound by the provisions in effect at the time tiley last terminated their public service.
PERA issues a publicly available fmaneial report that includes financial statements and required supplementary
infonnation for PERF and PEPFF. That report may be obtained on the web at www.mnpera.org,bywritingto
PERA, 60 Empire Drive, Suite 200, St. Paul. Minnesota 55103-1855 or by calling 651-296-7460 or
800-652-9026.
B. Funding Policy
Minnesota statutes, chapter 353 sets the rates for employer and employee contributions. These statutes are
established and amended by the State legislature. The City makes annual contributions to the pension plans equal
to the amount required by Minnesota statutes. PERF Basic Plan members and Coordinated Plan members are
required to contribute 9.10 percent and 5.10 percent, respectively, of their annual covered salary. The City is
required to contribute the following percentages of annual covered payroll: 11.78 percent for Basic Plan PERF
members, and 5.53 percent for Coordinated Plan PERF members. The City's contributions to the PERF for the
years ending December 31, 2003, 2002, and 2001 wcrc $57,633, $52,340, and $43,560, respectively. The City's
contributions were equal to the contractually required contributions for each year as set by Minnesota statute.
-23-
CITY OF ARDEN !!ILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31.2003
.
Note S: OTHER INFORMATION
A. Risk Management
The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors
and onUssions; injuries to employees; and natural disasters for which the City carries insurance. The City obtains
insurance through participation in the League of Minnesota Cities Insurance Trust (LMCIT), which is a risk
sharing pool with approximately 800 other governmental nnits. The City pays an annual premiwn to LMCIT for
its workers compensation and property and casualty insurance. The LMCIT is self-sustaining through member
premiwns and will reinsure for claims above a prescribed dollar amount fOT each insurance event. SettJed claims
bave not exceeded the City's coverage in any of the past three fiscal years.
Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably
estimated. Liabilities, if any, include an amount for claims that have been incurred but not reported (IBNRs).
The City's management is not aware of any incurred but not reported claims.
B. Segment Information for Enterprise Funds
The City provides services, which are accounted for in four enterprise funds.. The segment infonnatlon for these
enterprise funds for the year ended December 31, 2003 is as follows:
Surface
Water
Water Sewer Recvcline Manaeement Total
Operating revenue $ 1,115,163 $ 848,976 $ 107,986 $ 178,782 $ 2,250,907 .
Depreciation expense 89,073 89,891 1,793 180,757
Operating income (loss) 21,821 (247,614 ) 10,515 81,126 (134,152)
Operating grants 16,669 16,669
Net income (loss) 52,277 (238,087 ) 27,051 89,194 (69,565 )
Acquisition of fixed assets 26,389 477,881 346,078 850,348
Capital assets contributed 236,623 451,113 687,736
Net working capital 1,299,841 ] ,223.363 81,164 344,773 2,949,141
Total assets 6,278,380 4,640,657 81,980 1,219,222 12,220,239
Total equity 6,360,854 4,262,554 81,164 1,206,323 11,910,895
C. Legal Debt Margin
The City's statutnry debt limit is computed as two percent of the taxable market value of property within the City.
Long~tenn debt issued and financed partially or entirely by special assessments or the net revenues of enterprise
fund operations is excluded fTom the debt limit computation. There is no outstanding debt at year end that is
applied against the statutory debt limit.
D. New Reporting Standard
In June 1999, the Governmental Accounting Standards Board (GASB) issued Statement 34 "Basic Financial
Statement and Management's Discussion and Analysis for State and Local Govenunents.... This Statement
establishes new fmancial reporting requirements for st.ate and local governments throughout the United States.
When implemented. it will require new information and restructure much of the information that governments
have presented in the past. Comparability with reports issued in all prior years will be affected. The City is
required to implement this standard for the fiscal year ending December 31, 2004. The City has not yet
detennined the full impact that the adoption of GASB Statement 34 will have on the financial statements. These
financial statements are presented in accordance with the fmancial reporting model in effect prior to that
described in GASB Statement No. 34.
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Note 6:
CITY OF ARDEN HILLS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2003
COMMITTMENTS
Ice Arena .Financing
The City, along with three other cities and Ramsey County, entered into an agreement January I, 1997 with the
Minnesota Amateur Sports Connnission to provide flnancing of a four sheet ice arena. The agreement provides for
rental income to cover principal, interest and operating expenses. In the case of default, each City will be responsible
for a specific portion of the debt. Arden Hills' percentage is 15_5 percent of one of the four sheets and the amount of
the debt will not exceed $9,000,000 for all four sheets in the complex. No expenditures were incurred under this
comminnent in 2003.
Note 7: LAKE ,JOHANNA VOLUNTEER HRE DEPARTMENT, INC.
The City receives fIre protection under a contract with the Lake Johanna Volunteer Fire Department, Inc. The contract
calls for annual payments and expires December 31, 2003 and allows renewal for three additional five~year periods.
The contract cost will be based on the budget submitted by the fIre department and approved by the City. Capital costs
are bined separately in addition to the contract rate. The amount expended under the contract was $203,695 in 2003.
-25-
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)) Ill\I~'I'
COMBINING AND INDIVIDUAL FUND
FINANCIAL STATEMENTS
CITY OF ARDEN HILLS
ARDEN HILLS, MINNESOTA
YEAR ENDED
DECEMBER 31, 2003
.
.
CITY OF ARDEN HILLS, MINNESOTA
GENERAL FUND .
COMPARATIVE BALANCE SHEETS
DECEMBER 31,2003 AND 2002
2003 2002
ASSETS
Cash and temporary investments $ 1,196,069 $ 751,042
Receivables
Interest 2,525 1,434
Delinquent taxes ],563 95,245
Accounts 10,568 3,969
Due from other governments 55,162 63,522
Prepaid items ]4,246 18,495
TOTAL ASSETS $ 1,280,133 $ 933,707
LIABILITIES AND FUND BALANCE
LIABILlT]ES
Accounts payable $ 24,920 $ 78,831
Due to other governments 60,202 7,624
Accrued salaries payable 35,296 34,57]
Deferred revenue 44,876 59,509
TOTAL LIABILITIES 165,294 ]80,535
FUND BALANCE .
Reserved for:
Prepaid items 14,246 ]8,495
Compensated absences 78,679 68,573
Unreserved
Designated for working capital 1,021,914 666,104
TOTAL FUND BALANCE 1,114,839 753,172
TOTAL LIABILITIES AND FUND BALANCE $ 1,280,133 $ 933,707
.
-26-
. CITY OF ARDEN HILLS, MINNESOTA
GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE -
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 3 1, 2003
(With comparative actual amounts for the year ended December 31> 2002)
2003 2002
Variance -
Favorable
Budget Actual (Unfavorable) Actual
REVENUE
General property taxes $ 2,106,8 I 0 $ 2,230,113 $ 123,303 $ 1,950,496
Licenses and permits
Business 52,000 47,647 (4,353) 50,315
Nonbusiness 288,350 607,903 319,553 249,404
Total 340,350 655,550 315,200 299,719
Intergovernmental revenue
State
Street aid 69,150 63,288 (5,862) 68,149
Property tax credits 63,365 5,925 (57,440) 129,374
Firefighter's relief aid 2,000 2,000
Other 2,590 5,179 2,589 5,467
. Total 135,105 76,392 (58,713) 202,990
Charges fOT services
General government 52,120 59,112 6,992 59,405
Public safety 4,400 7,269 2,869 6,810
Culture and recreation 1,800 220 (],580) 1,248
Tota] 58,320 66,601 8,281 67,463
Fines and forfeitures 28,600 31,334 2,734 41,782
Interest on investments 8,000 8,299 299 ]2,397
Miscellaneous
State bUll ding code surcharges 9,000 17,918 8,918 7,584
City building code surcharges 900 990 90 986
Refunds and reimbursements 25,975 53,]87 27,212 60,900
Sale of assets 2,000 (2,000) ] 1,043
Building Tent 33,000 33,000 32,300
Tota] 70,875 105,095 34,220 112,813
TOTAL REVENUE 2,748,060 3,173,384 425,324 2,687,660
.
-27-
CITY OF ARDEN HILLS, MINNESOTA
GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES fN FUND BALANCE-
BUDGETANDACTUAL-CONTfrRlliD
YEAR ENDED DECEMBER 31, 2003
(With comparative actual amounts for the year ended December 31, 2002)
.
2003 2002
Varianc:e-
Favorable
Budget Actual (Unfavorable) Actual
EXPENDITURES
Current expenditures
General government
Mayor and Council
Personal services $ J 7,730 $ 17,569 $ 161 $ 17,569
Supplies 2,650 2,742 (92) 3,119
Other services and charges 95,321 J12,063 (16,742) 92,032
Total 115,70] 132,374 (16,673) 112,720
Elections and voter registration
Personal services 983
Supplies 1,428
Other services and charges 850 490 360 30,448
Total 850 490 360 32,859
Administration .
Personal services 220,535 247,683 (27,148) 271,899
Supplies 9,950 10,948 (99S) ]2,169
Other seTVices and charges 75,450 72,811 2,639 84,920
Total 305,935 33] ,442 (25,507) 368,988
Legal
Other services <md charges 66,000 50,204 15,796 59,129
Planning and zoning
Personal services 91,370 95,619 (4,249) 57,770
Supplies 2,300 2,538 (238) 2,761
Other services and charges 14,100 9,073 5,027 15,520
Total 107,770 107,230 540 76,051
Building
Personal services 25,065 26,484 (1,4J9) 22,123
Supplies 4,300 3,306 994 5,868
Other seTvices and changes 88,679 100,369 (J1,690) 91,249
Total 118,044 130,159 (12,115) 119,240
Total general government 714,300 751,899 (37,599) 768,987
.
-28-
e CITY OF ARDEN HILLS, MINNESOTA
GENERAL FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES fN FUND BALANCE -
BUDGET AND ACTUAL - CONTINUED
YEAR ENDED DECEMBER 3 1, 2003
(With comparative actual amounts for the year ended December 31, 2002)
2003 2002
Variance -
Favorable
Budget Actual (Unfavorable) Actual
EXPENDITURES - CONTINUED
Current expenditures - Continued
Public safety
Police and animal control
Other services and charges $ 685,356 $ 682,036 $ 3,320 $ 647,155
Fire protection
Other services and charges 202,800 205,695 (2,895) 188,212
Protective inspection
Personal services 146,820 146,763 57 12],942
Supplies 660 977 (3]7) 568
Other services and charges 28,665 40,539 (11,874) 49,240
Total 176,145 ] 88,279 (12,134) 171,750
. Total public safety 1,064,301 1,076,010 (11,709) 1,007,117
Public works
Streets
Personal services 139,980 141,233 (1,253) 127,770
Supplies 44,)) 5 39,094 5,021 54,435
Other services and charges 805,505 809,179 (3,674) 156,422
Total public works 989,600 989,506 94 338,627
Culture and recreation
Park maintenance
Personal services 141,610 140,204 1,406 177,031
Supplies 34,050 37,844 (3,794) 43,341
Other services and charges 40,900 55,309 (14,409) 34,339
Total culture and recreation 216,560 233,357 (16,797) 254,711
Economic development
Personal services 4,146
Other services and charges ]2,357
Total economic development 16,503
Total current expenditures 2,984,761 3,050,772 (66,011 ) 2,385,945
.
-29-
CITY OF ARDEN HILLS, MINNESOTA
GENERAL FUND .
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE-
BUDGET AND ACTUAL - CONTINUED
YEAR ENDED DECEMBER 31,2003
(With comparative actual amounts for the year ended December 31> 2002)
2003 2002
Variance ~
Favorable
Budget Actual (Unfavorable) Actual
EXPENDITURES-CONTINUED
Capital outlay
General government $ 13,700 $ 9,845 $ 3,855 $ 24,310
PubJjc safety 35,750 37,120 (1,370) 55,806
Public works 10,000 10,982 (982) 55,298
Culture and recreation 8],500 38,208 43,292 56,948
Total capital outlay 140,950 96,155 44,795 192,362
TOTAL EXPENDITURES 3,125,711 3,146,927 (21,2]6) 2,578,307
EXCESS (DEFICIENCY) OF
REVENUE OVER EXPENDITURES (377,651) 26,457 404,108 109,353
O'J1JER FINANCING SOURCES (USES)
Operating transfers in 559,905 554,155 (5,750) 52,950
Operating transfers out (218,945) (218,945) (122,835) e
TOTAL OTHER
FINANCING SOURCES (USES) 340,960 335,2]0 (5,750) (69,885)
EXCESS (DEFICIENCY) OF
REVENUE AND OTHER FINANCING
SOURCES OVER EXPENDITURES
AND OTHER FINANCING USES $ (36,691) 361,667 S 398,358 39,468
FUND BALANCE, JANUARY I 753,172 713,704
FUND BALANCE, DECEMBER 31 $ 1,114,839 $ 753,172
.
-30-
. CITY OF ARDEN HILLS, MINNESOTA
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
DECEMBER 31, 2003
(With comparative totals for December 3], 2002)
Community Recreation
Service Program Park
ASSETS
Cash and temporary investments (deficit) $ (3,883) $ (9,494) $ 585,936
Receivables
Interest 237 2,478
Delinquent taxes
Accounts 7,828
Loans
Due from other govenunents
Prepaid items
TOTAL ASSETS $ 4,182 $ (9,494) $ 588,414
LIAB1L1T]ES AND FUND BALANCE (DEF]CIT)
LIABILITIES
Accounts payable $ $ 90 $ 35,333
Advance from other fund
Due to other governments
. Accrued salaries payable 4,168
Deferred revenue
TOTAL LIABILITIES 4,258 35,333
FUND BALANCE (DEF]CIT)
Reserved for prepaid items
Unreserved
Undesignated 4,182 (13,752) 553,081
TOTAL FUND BALANCE (DEFICIT) 4,182 (13,752) 553,081
TOTAL LIAB]LlTIES
AND FUND BALANCE (DEFICIT) $ 4,182 $ (9,494) $ 588,414
.
-31-
.
Econonllc
Risk Development Totals
Cable TV TCAAP Management Authority 2003 2002
$ 253,579 $ 264,943 $ 250,191 $ 130,941 $ 1,472,213 $ 1,464,585
1,072 1,120 1,058 624 6,589 7,487
56,039 56,039 72,741
13,459 6,028 27,315 21,040
14,215
36,341
75
$ 268,110 $ 266,063 $ 257,277 $ 187,604 $ 1,562,156 $ 1,616,484
$ 399 $ 4,796 $ 28,593 $ 19,248 $ 88,459 $ 115,705
797,14] 797,141 650,000
10,227
223 2,545 907 7,843 7,731 .
56,039 56,039 86,284
622 7,341 28,593 873,335 949,482 869,947
75
267,488 258,722 228,684 (685,731) 612,674 746,462
267,488 258,722 228,684 (685,73]) 612,674 746,537
$ 268,110 $ 266,063 $ 257,277 $ 187,604 $ 1,562,]56 $ 1,616,484
.
-32-
. CITY OF ARDEN HILLS, MINNESOTA
SPECIAL REVEl'HJE FUNDS
COMBINING STATEMENT OF REVENUE, EXPENDITURES
AND CHANGES IN FUND BALANCE (DEFICIT)
YEAR ENDED DECEMBER 31, 2003
(With comparative totals for the year ended December 31, 2002)
Cummnnity Recreation
Service Program Park
REVENUE
Tax increments $ $ $
Intergovernmental
Charges for services 90,97 6
Park dedication fees 19,500
Interest on investments (379) 10,614
Miscellaneous 63,377 562 5,000
TOTAL REVENUE 62,998 91,538 35,]14
EXPEND]l1JRES
Current
Personal services ] 14,271
Supplies 13,433
Other services and charges 46,798 1,448
Capital outlay 43,328
. TOTAL EXPENDITURES ]74,502 44,776
EXCESS (DEFICIENCY) OF
REVENUE OVER EXPENDITURES 62,998 (82,964) (9,662)
OTHER FINANCING SOURCES (USES)
Operating transfers in 69,945
Operating transfers out (60,000)
TOTAL OTHER
FINANCING SOURCES (USES) ( 60,000) 69,945
EXCESS (DEFICIENCY) OF
REVENUE AND OTHER FINANCING
SOURCES OVER EXPENDITURES
AND OTHER FINANCING USES 2,998 (13,019) (9,662)
FUND BALANCE (DEFICIT), JANUARY 1 ],184 (733) 562,743
FUNTI BALANCE (DEFIC]T), DECEMBER 3 I $ 4,182 $ (13,752) $ 553,081
.
-33-
.
Economic
Risk Development Totals
Cable TV TCAAP Management Anthority 2003 2002
$ $ $ $ 285,576 $ 285,576 $ 397,606
214 214
90,976 84,522
19,500 23,805
4,957 4,408 4,983 3,934 28,517 55,]68
52,632 168,659 39,023 14,375 343,628 316,158
57,589 173,067 44,006 304,099 768,411 877,259
9,298 40,979 14,746 179,294 127,989
1,444 211 15,088 15,509
16,859 106,132 11,872 53,203 236,3]2 280,304
5,963 49,291 45,845
33,564 ]47,322 11 ,872 67,949 479,985 469,647 .
24,025 25,745 32,134 236,]50 288,426 407,612
69,945 70,062
(432,234) (492,234) (386,404)
(432,234) (422,289) (316,342)
24,025
25,745
32,134
(196,084)
(133,863)
91,270
243,463
232,977
196,550
(489,647)
746,537
655,267
$
267,488
$
258,722
$
228,684
$ (685,73])
$
612,674
$
746,537
.
-34-
CITY OF ARDEN HILLS, MINNESOTA
. CAPITAL PROJECTS FUNDS
COMBfNING BALANCE SHEET
DECEMBER 31, Z003
(Witb comparative totals for December 31,2002)
Non-
Muni cipal Assessable
Land and Road Capital
Buildings Improvements Equipment
ASSETS
Cash and temporary investments (deficit) $ (47,341) $ 1,570,014 $ 143,546
Receivables
Interest 6,481 607
Special assessments
Delinquent
Deferred
Advance to other fund
Due from other governments
TOTAL ASSETS $ (47,341) $ 1,576,495 $ 144,153
LIABILITIES AND FUND BALANCE (DEF]CIT)
LIABILITIES
Accounts and contracts payable $ 18,024 $ $
Due to other governments
Deferred revenue
. TOTAL LIABILITIES 18,024
FUND BALANCE (DEFICIT)
Reserved for interfund receivable
Unreserved
Undesignated (65,365) 1,576,495 144,153
TOTAL FUND BALANCE (DEFICIT) (65,365) 1,576,495 144,153
TOTAL LIABILITIES
AND FUND BALANCE (DEFICIT) S (47,341) $ 1,576,495 $ 144,]53
.
-35-
.
Public
Safety Pennanent
Capital Improvement Totals
Equipment Revolving 2003 2002
$ 457,483 $ 6,214,746 $ 8,338,448 $ 9,372,121
1,833 22,269 31,190 36,373
7,384 7,384 7,686
549,191 549,191 123,004
797,14] 797,141 650,000
37,358 37,358
S 459,316 $ 7,628,089 $ 9,760,712 $ 10,189,184
S $ 106,642 $ 124,666 $ 94,882
596,879 596,879
556,575 556,575 123,004
1,260,096 1,278,120 217,886 .
797,141 797,]41 650,000
459,316 5,570,852 7,685,451 9,321,298
459,316 6,367,993 8,482,592 9,971,298
S 459,316 $ 7,628,089 $ 9,760,712 $ 10,189,184
.
-36-
. CITY OF ARDEN HILLS, MlNNESOT A
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUE, EXPENDITIJRES
AND CHANGES IN FUND BALANCE (DEFICIT)
YEAR ENDED DECEMBER 31, 2003
(With comparative totals for the year ended December 31, 2002)
Muuicipal Non-Assessable
Laud aud Road Capital
Buildings Improvements Equipment
REVENUE
General property taxes $ $ $
Intergovernmental
Special assessments
Interest on investments 28,340 2,526
TOTAL REVENUE 28,340 2,526
EXPEND]TURES
Current
Other services and charges 52
Capital outlay
Generalgovernrnent 84,369
Public works 3,100
. TOTAL EXPENDITURES 84,42] 3,]00
EXCESS (DEFICIENCY) OF
REVENUE OVER EXPENDITURES (84,421) 25,240 2,526
OTHER FINANCING SOURCES (USES)
Operating transfers in 170,000
Operating transfers out
TOTAL OTHER FINANCING SOURCES (USES) 170,000
EXCESS (DEF]CIENCY) OF
REVENUE AND OTHER FINANCING
SOURCES OVER EXPENDITURES
AND OTHER FINANCING USES 85,579 25,240 2,526
FUND BALANCE (DEFICIT), JANUARY 1 (150,944) ],551,255 141,627
FUND BALANCE (DEFICIT), DECEMBER 3] $ (65,365) $ 1,576,495 $ 144,153
.
-37-
.
Public
Safety Pennanent
Capital Improvement Totals
Equipment Revolving 2003 2002
$ $ 921 $ 921 $
747,]64 747,164
334,491 334,491 70,828
8,452 194,153 233,471 387,078
8,452 1,276,729 1,316,047 457,906
17,452
(1,619,503)
(1,488,706)
332,585
44],864
7,987,496
9,971,298
9,638,713
$
459,316
$ 6,367,993
$ 8,482,592
$ 9,971,298
.
-38-
. CITY OF ARDEN HILLS, MlNNESOT A
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
DECEMBER 31, 2003
(With comparative totals for December 31,2002)
Surface
Water
Water Sewer Recycling Management
ASSETS
CURRENT ASSETS
Cash and temporary investments $ 1,569,978 S 958,132 S 21,544 $ 334,342
Re<:eivables
Interest 6,669 4,024 93 1,414
Accounts 128,096 126,104 21,916
Special assessments 8,491 8,491 60,343
Inventory 8,686
Prepaid items 81 81
TOTAL CURRENT ASSETS 1,722,001 1,096,832 81,980 357,672
FIXED ASSETS
Furniture and equipment 145,259 361,870 116,575
Collection and distribution system 6,380,981 5,331,324 797,191
TOTAL FIXED ASSETS 6,526,240 5,693,J94 913,766
LESS ACCUMULATED DEPRECIATION (1,717,544) (2,401,686) (52,216)
TOTAL FIXED ASSETS, NET 4,808,696 3,291,508 861,550
. TOTAL ASSETS S 6,530,697 $ 4,388,340 $ 81,980 $ 1,219,222
LlAB1Ll11ES AND FUND EQUITY
LIABILITIES
Accounts payable $ 1,278 S 96,368 S $ 553
Due to other governments 144,902
A,crued salaries and compensated absences payable 23,663 29,418 816 12,346
Deferred revenue
TOTAL LIABILITIES 169,843 125,786 816 12,899
FUND EQUITY
Contributed capital 4,275,530 2,367,739 451,113
Retained eamings
Unresenred 2,085,324 1,894,815 81,164 755,210
TOTAL FUND EQUITY 6,360,854 4,262,554 81,164 1,206,323
TOTAL LIABILITIES AND FUND EQUITY $ 6,530,697 $ 4,388,340 S 81,980 S 1,219,222
.
,39-
.
Totals
2003 2002
$ 2,883,996 S 3,650,220
12,200 18,203
276,116 250,Q62
77,325 76,696
8,686 2,422
162 375
3,258,485 3,997,978
623,704 602,772
12,509,496 10,992,345
13,133,200 11,595,117
(4,171,446) (3,990,689)
8,961,754 7,604,428
$ 12,220,239 $ 1 1,602,406 .
$ 98,199 $ 75,317
144,902 131,874
66,243 47,714
54,776
309,344 309,681
7,094,382 6,512,657
4,816,513 4,780,068
11,910,895 11,292,725
$ J 2,220,239 $ 1l ,602,406
.
-40-
. CITY OF ARDEN HILLS, MINNESOTA
ENTERPRISE FUNDS
COMBINING STATEMENT OE REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS
YEAR ENDED DECEMBER 31, 2003
(With comparative totals for the year ended December 31, 2002)
Surface
Water
Water Sewer Recycling Management
OPERATING REVENUE
Charges for services $ 1,102,036 $ 841,785 $ 107,758 $ 177,387
Permit fees 4,205 770
Miscellaneous 8,922 6,421 228 1,395
TOTAL OPERATING REVENUE 1,115,163 848,976 107,986 178,782
OPERATING EXPENSES
Personal services 162,726 207,420 6,556 76,361
Supplies and maintenance 18,088 26,058 250 3,419
Other services and charges 67,555 194,055 6,065 16,083
Rent 16,500 16,500
Insurance 17,004 17,004
Utilities 9,963 25,632
Purchased services 20,520 8,089 1,108
Purchased water 691,913
Recycling charges 83,492
Sewer charges 51 ],941
Depreciation 89,073 89,89] 1,793
. TOTAL OPERATING EXPENSES 1,093,342 1,096,590 97,471 97,656
OPERATING INCOME (LOSS) 21,821 (247,614) 10,515 81,126
NONOPERATING REVENUE
County recycling grant 16,669
Interest on in vestments 30,456 9,527 (133) 8,068
TOTAL NONOPERATING REVENUE 30,456 9,527 16,536 8,068
NET INCOME (LOSS) 52,277 (238,087) 27,051 89,194
CREDIT ARISING FROM RED1STRlBUTlON OF
DEPRECIATION ON CONTRIBUTED ASSETS 49,432 56,579
NET INCREASE (DECREASE) IN RETAINED EARNINGS 101,709 (181,508) 27,051 89,194
RETAINED EARNINGS, JANUARY] 1,983,615 2,076,323 54,113 666,016
RETAINED EARNINGS, DECEMBER 31 $ 2,085,324 $ 1,894,815 S 81,164 $ 755,210
.
-41-
.
Totals
2003 2002
$ 2,228,966 $ 2,084,405
4,975 1,1&3
16,966 17,038
2,250,907 2,102,626
453,063 405,678
47,815 104,736
283,758 168,143
33,000 32,300
34,008 28,030
35,595 32,960
29,717 27,375
691,913 567,834
83,492 59,233
511,941 505,188
180,757 185,352
2,385,059 2,116,829 .
(134,152) (14,203)
16,669 18,891
47,918 137,647
64,587 156,538
(69,565) 142,335
106,011 106,011
36,446 248,346
4,780,067 4,531,721
$ 4,816,513 $ 4,780,067
.
-42-
. CITY Of ARDEN HILLS, M1NNESOTA
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
YEAR ENDED DECEMBER 31, 2003
(With comparative totaJs for the year ended December 3], 2002)
Surface
Water
Water Sewer Recycling Management
CASH FLOWS FROM OPERATING ACTIVlTJES
Operating income (loss) $ 21,821 $ (247,614) $ 10,515 $ 81,126
Adjustments to reconcile operating income (loss) to
net cash provided (used) by operating actiVIties:
Depreciation 89,073 89,891 1,793
(Increase) decrease m assets:
Accounts re>;civable (24,262) (16,014) 14,222
Special assessments receivable 4,765 4,765 (10,159)
Inventory (6,264)
Prepaid items 107 106
lncrease (decrease) in liabilities:
Accounts payable (1,390) 24,186 86
Due to otber governments 14,391 (390) (973)
Accrued salaries and
compensated absences payable 4,538 8,435 (294) 5,850
Deferred revenue (2,720) (2,720) (49,336)
NET CASH PROVIDED (USED) BY
OPERATING ACT1VlTJES 100,059 (139,355) (50,247) 103,077
. CASH FLOWS FROM NONCAPITAL
FINANCING ACT1VlTJES
County recycling grant 16,669
CASH FLOWS FROM CAPITAL AND
RELATED FINANCING ACTIVITIES
Acquisition of fixed assets (26,389) (477,881) (346,D78)
CASH FLOWS FROM INVESTING ACTIVITIES
Interest received on investments 31,088 13,221 73 9,539
NET INCREASE (DECREASE)
IN CASH AND CASH EQUIVALENTS 104,758 (604,015) (33,505) (233,462)
CASH AND CASH EQUlV ALENTS, IANUARY 1 1,465,220 1,562,147 55,049 567,804
CASH AND CASH EQUIVALENTS, DECEMBER 31 $ 1,569,978 $ 958,132 $ 21,544 $ 334,342
NONCASH CAPITAL AND
RELATED FINANCING ACTIVlTJES
Fixed assets acquired by donation from other funds $ 236,623 $ $ $ 451,113
Depreciation on wntributed capital $ (49,432) $ (56,579) $ $
.
-43-
.
Totals
2003 2002
$ (134,152) $ (14,203)
180,757 185,352
(26,054) 302,679
(629) (2,678)
(6,264) 590
213 (375)
22,882 48,913
13,028 (3,514)
18,529 8,048
(54,776) (12,585)
13,534 512,227
16,669 18,891 .
(850,348) (189,562)
53,921 135,149
(766,224) 476,705
3,650,220 3,173,5]5
5 2,883,996 $ 3,650,220
$ 687,736 $
S (106,011) $ (106,011)
.
-44-
.
.
.
TAX CAPACITY
Real estate
Personal property
TOTAL
CITY OF ARDEN HlLLS, MINNESOTA
TAX CAPACITY, TAX LEVIES AND TAX CAPACITY RATES
(SboWIl by year oflax collectibility)
2003 2002
$ ] 0,536,631 $ 9,498,705
151,838 146,8]4
10,688,469 9,645,519
(] ,938,508) (],637,508)
684,727 655,063
$ 9,434,688 $ 8,663,074
$ 2,265,678 $ 2,201,002
FISCAL DlSP ARlTY ADJUSTMENT
Contribution
Distribution
ADJUSTED TOTAL TAX CAPACITY
TAX LEVIES
General fund
TAX CAPACITY RATES
General fund
24.0] 4%
25.407%
-45-
.
Grandview Square
5201 Eden Avenue
Suile370
Edina, MN 55436
REPORT ON MINNESOTA LEGAL COMPLIANCE
Honorable Mayor and City Council
City of Arden Hills, Minnesota
We have audited the general purpose fmancial statements of the City of Arden Hills, Minnesota as of and for the year ended
December 31,2003, and have issued our report thereon dated April 1, 2004.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the
provisions oftbe Minnesota LeQal Comoliance Audit Guide for Local Government promulgated by the Minnesota Office of the
State Auditor pursuant to Minnesota statute, section 6.65. Accordingly, the audit included such tests of the accounting records and .
such other auditing procedures, as we considered necessary in the circumstances.
The Minnesota Le~al Cornoliance Audit Guide for Local Government covers six main categories of compliance to be tested:
contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements,
miscellaneous provisions. Our study included all of the listed categories.
The results of OUT tests indicate that for the items tested, the City complied with the material tenns and conditions of applicable
legal provisions.
This report is intended solely for the infonnation and use of the City Council, management and the Minnesota Office of the State
Auditor and is not intended to be and should not be used by anyone other than these specified parties.
April 1,2004
Minneapolis, Minnesota
IJJ\Alt;I~ }LLP
Certified Public Accountants
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952.835.9090 . FSJ< 952.835.326J
www.aemcpas.com
findin~
2003-1
CITY OF ARDEN HlLLS, MINNESOTA
SCHEDULE OF FINDINGS
DECEMBER 31, 2003
DcscriDtion
Segregation of Duties
Our Shldy and evaluation disclosed that because of the limited size of your office staff, the City has limited
segregation of duties. A good internal control structure contemplates an adequate segregation of duties so that
no onc indlvidual handles transactions from inception to completion. While we recognize that the City is not
large enough to pennit an adequate segregation of duties in all respects, it is important, however, that you be
aware of this reportable condition.
Management Response
Management recognizes that it is not economically feasible to correct this fmding, is aware of the condition and
is relying on oversight by management and the Council to monitor this condition.
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~HILLS
City ot Arden Hills
Re uest for Council Action
Prepared by: Murtuza Siddiqui ""'I
Depl.: Finance
Council Mtg. Date: 5/24/2004
Final Action Needed By:
Agenda Item
2005 Assessment Policv
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Approve the 2005 Assessment Policy.
Staff Recommendation:
Staff and the Assessment Policy Task Force recommend the 2005 Assessmenl Policy be approved and
implemenled as part of the 2005 and future Pavement Management Programs.
Advisory Commission Action:
Commission
Date
Action
.. ....t-JotAplllicablll
Not Applicable
.... . .f:'J(>!."pllli.'<<lI:>!ll._______
i"1"Il!1ing.
PTRC
Supporting Documents (which are attached to this Action Form):
. [8J Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
[8J Other:
Policy attached
Financial Implications:
Administrator/Staff Comments:
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Page 1 of 1
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~HILLS
MEMORANDUM
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DATE:
May 19, 2004
Agenda Item 6.A.
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer "l'v\.~
SUBJECT: Assessment Policy Task Force Recommendation
BACKGROUND:
At Ihe February 9, 2004 City Council meeting, the Council appointed members 10 the
Assessment Policy Task Force to review and update the existing Assessment Policy. The Task
Force consisled of the following individuals who are the residents of Arden Hills. .
. Gerald Garski
· Bill Gillies
. Andy Holewa
· Raymond McGraw
· Charles Stoddard
. Jim Holden
· David Grant, council liaison
· Gregg Larson, council liaison (alternate)
· Murtuza Siddiqui, staffliaison
The Task Force met five times between March 4,2004 and April 29, 2004 and drafted the
revised document for the Council to review and approve. The Task Force looked at a number of
assessment policies from different cities. The focus of the Task Force was to draft a policy that
was simple, clear, and easy to understand and implement.
DISCUSSION:
The Task Force considered a number of options and methodologies. They reviewed front
footage, unit method, and a combination of front footage and unit method. The following are the
highlights from the proposed policy document: .
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Memo
City Council
2005 Revised Assessment Policy
page 2
· Change the assessment methodology 10 the Unil Method.
· Residents will continue to be assessed at fifty percent (50%) of the surface construction
costs.
· No assessments for sanitary sewer, water, and storm water that are part of the PMP plan.
· Interest assessed on unpaid balances will be at prime rate plus two percentage (2%)
points.
· Senior Deferrals - qualification guidelines are tied to the median household income in
Ramsey County.
· City Council retains the right to review each project on ils own merit and to deviate from
any portion of the Policy as it deems proper.
The proposed Assessment Policy was presented by the Chair of the Assessment Policy Task
Force and discussed at the Council's Work Session on May 17,2004.
RECOMMENDED ACTION:
The Assessment Policy Task Force and staff recommend the 2005 Assessment Policy be
approved and implemented as part of the 2005 and future Pavement Management Programs.
__u______________m___ m_
,
EN HILLS
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City of Arden Hills
2005 Assessment Policy
The City of Arden Hills has adopted a revised Assessment Policy for its existing streets that
are part of the Pavemenl Management Program (PMP). The PMP is a long-term, mul1i-year
plan that consisls of proposed reconslruction and repair of the city's slreets. The goal and
intenl of this policy revision was to simplifY and make the process easy to understand and
implement. The Policy was drafted by a group oflocal citizens who served on the City's
2004 Assessment Policy Task Force. This Policy document is divided inlo two parts. Part I
deals wi1h existing streets and Part II deals with new developments.
PART 1- ASSESSMBN'tPOf;.(CJ{FOR EX1ST1NGSrRESTS;
The purpose of 1his assessment policy manual is to establish procedures 10 be ulilized by Ihe
City of Arden Hills when preparing assessment rolls, so as 10 assure uniform and consistent
treatmenl of the affected properties.
Minnesota State Law, Chapter 429 provides that a municipality shall have the power to make
public improvements such as sanilary sewers, storm sewers, water source and distribution
facilities, streel improvements including grading, curb and gutter, surfacing, sidewalks, slrecl
lighting and recrea1ional facilities, etc. The various procedures thai the municipality musl
follow including reports, notices and public hearings are well defined wilhin the law.
The Statute further defines Ihat Ihe cost of any improvement may be assessed upon property
benefited by the improvement based upon the benefi1s received whether or not the property
abu1s on the improvement and whether or not any part of the cosl of the improvemenl is paid
from other funding sources. The law is not specific on how these benefits are to be measured
or how the costs are 10 be apportioned, but ralher makes it incumbent upon the municipalily
to determine wilh assistance of the City Engineer, Cily Attorney, appraisers or other qualified
personnel, a fair and equitable melhod of cost-sharing among the properlies involved.
Throughou1 this policy manual, the total cost of an improvemen1 shall include the
cOllslruclion cost, plus all associated overhead costs. The total cost of the associa1ed
overhead for a public improvement project would lypically include the following as a
percenlage of the construction costs:
2005 Assessment Policy Manual - Page I
City of Arden Hills
2005 Assessment Policy
City Administration
Design Engineering
Construction Engineering
Legal
Fiscal
Interest During Construction
Assessmenl Roll Preparation
Contingencies
TOTAL
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2.5%
10.0%
10.0%
2.0%
3.0%
4.5%
1.0%
4.0%
37.0%
These overhead costs are estimates however; they are used to calcula1e actual assessmen1S.
The initiation of public improvement projects may happen utilizing two (2) different
methods. The first method is by a petition of the affecled property owners. The pelition
must be signed by not less than thirty-five percenl (35%) of the owners of the frontage of1he
real property abutting the proposed improvements. It should be noted that the Cily Council
retains the right 10 review the merils of each project or improvement and eslablishes the
priority as i1 deems proper. The second melhod is to initiate Ihe proceedings by City Council
direction, in which case no petition is needed.
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Any reference to land zoning in this policy manual shall mean the most curren1 approved
City Zoning Map available al the time. It should be emphasized that Ihe special assessmen1
melhods and policies summarized herein cannot be considered as all-inclusive and 1ha1
unusual circumstances may al limes justify special consideration. Also, any fixed cost data
and rales presented herein will be adjusled from year to year so as 10 reflecl current costs.
The City Council shall retain the right to review each projecl on ils own merit and to deviate
from any portion of this Assessment Policy Manual, as il deems proper. These deviations
may occur in unique situations or where application of the policy produces unfair or
undesirable results.
The Cily of Arden Hills utilizes a Unil Cosl methodology for Ihe assessment of exisling
residential homes on a per-lol unit basis, with a lot unil being defined as a platted single-
family residenlial lot or equivalenl, which, according to current Arden Hills Municipal Code
cannol be further subdivided for R-I and R-2 residential use. The Ci1y will assess fifty
percent (50%) of the 10tal charges, as assessment, to Ihe residents for existing roadways.
Generally, no assessments are made to the residents for sanilary sewer, water, and slorm
water that are part oflhe PMP.
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2005 Assessment Policy Manual - Page 2
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City of Arden Hills
2005 Assessment Policy
Strcct Reconstruction
a. RcsidcntiaI Equivalcnt Asscssmcnt Ratc
All R-l and R-2 residentially zoned properties with tronlage ahulting
a street that is reconstructed shall be assessed on a per unil basis at Ihe
residential equivalent assessment rate.
This rate shall apply, regardless of the streel's classification (local,
colleclor, arterial, trunk highway); designa1ion (County State-Aid
Highway, Municipal Slate-Aid Street); or jurisdiction (State, Coun1y
or City).
The residential equivalent assessment rate shall be based on fifty
percent (50%) of the total cosl of street recons1ruc1ion, including all
associated overhead cosls for a typical residential street section. This
residenlial equivalent assessment rate shall be determined by the City
Council, and established by resolution on an annual basis, based upon
comparable project data available to the City.
b. Commercial Equivalent Assessment Rate/All Other Zoning
Classifications Assessment Ratc
Commercial properties with trontage abutting a stree1 that is
reeonstrucled shall be assessed on a per unit basis a1 the
commercial/industrial equivalent assessment rate. The per unit basis is
calculated based on the average neighborhood unit size, particularly in
a mixed (residential and commercial) neighborhood. Larger sized
commercial lots may be sub-divided into smaller units for assessmenl
purposes and to ensure equity.
This rate shall apply, regardless of the street's classifica1ion (local,
colleclor, arterial, trunk highway); designation (County Slate-Aid
Highway, Municipal State-Aid Slreet); or jurisdiction (State, County
or City).
The commercial/industrial equivalent assessment rate shall be based
on seventy percent (70%) of the cost of street reconstruction plus all
associated overhead costs for a typical commercial street section. This
commercial/industrial equivalent assessment rate shall be determined
by the City Council, and estahlished by resolution on an annual basis,
based upon comparable projecl data available to the City.
c. Tax Exempt (non-profits, churches, schools, organizations,
groups) Equivalent Assessment Rate
The tax exempt equivalenl assessment rate shall be based on one
hundred percent (l00%) of the total cost of streeJ reconstruction,
including all associaled overhead costs for a lypical residential slreel
2005 Assessment Policy Manual - Page 3
City of Arden Hills
2005 Assessment Policy
section. TIlis assessment rate shall be detemlined by tbe City Council,
and established by resolu1ion on an annual basis, based upon
comparable project data available to the City. AlJ properties with
fronlage abutting a street that is reconslructed shall be assessed on a
per unit basis at Ihe tax exempt equivalent assessment rate.
This rate shall apply, regardless of the street's classification (local,
collector, arterial, lrunk highway); designation (County State-Aid
Highway, Municipal State-Aid Street); or jurisdie1ion (State, County
or City).
Mill and OverIav Improvements
Mill and overlay improvements arc placed as a eosl-effee1ive measure to
extend the useful street life of a particular roadway and 10 delay street
reconstruction needs. As bituminous mill and overlays are constructed as
long-term rehabilitation improvemen1s, the cost of these improvements
shall be assessed as described below.
From time to time, however, the Ci1y's Operations and Mainlenanee
Department may detennine that small street areas need immediale
bituminous overlay improvements for short-term maintenance purposes.
These lypes of bituminous overlays, determined to be "slop gap"
mainlenance needs rather 1han long-lerm street rehabilitation
improvemenls, shall nol be assessed 10 abulting properties and shall be
funded by the Cily.
a. Residential Equivalent Assessment Rate
All R-l and R-2 residenlialJy zoned properties wi1h tTonlage abulting a
streel thai is overlaid with bituminous surfacing shalJ be assessed on a
per unil basis al the residenlial equivalent assessmenl rate.
This rate shall apply, regardless of 1he street's classificalion (local,
colleclor, alierial, trunk highway); designa1ion (County State-Aid
Highway, Municipal State-Aid Slrect); or jurisdiction (Slate, County
or City).
The residential equivalent assessment rate shall be based on fifty
percent (50%) of 1he cosl of biluminous overlay plus all associated
overhead costs for a typical residential street section. This residenlial
equivalent assessmen1 ra1e shall be detemlined by 1he City Council,
and established by resolution on an annual basis, based upon
comparable project data available to Ihe Ci1y.
2005 Assessment Policy Manual - Page 4
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City of Arden Hills
2005 Assessment Policy
b, Commercial/Industrial EquivaIenl Assessment Rate
All commercially or industlially zoned properties wi1h fron1age
abutting a strcct that is overlaid with biluminous surfacing shall bc
assessed on a unit basis al the commerciallinduslrial equivalent
assessment rate.
This rate shall apply, regardless of the street's classification (local,
collector, arterial, trunk highway); designa1ion (County State-Aid
Highway, Municipal State-Aid Street); or jurisdiction (State, County
or City).
The commcrciallindustrial equivalent assessment rale shall be bascd
on seven1y percent (70%) of the cost of a bituminous overlay plus all
associaled overhead costs for a typical commercial street seclion. This
commercial/industrial equivalent assessment rate shall be determined
by the City Council, and established by resolution on an annual basis,
bascd upon comparable projcct data availablc to thc City.
c. Tax Exempt (non-profits, churches, schools, organizations,
groups) Equivalent Assessment Rate
All tax exempl propcrties wi1h frontage abutting a street thai is
overlaid with bituminous surfacing shall be assessed on a per unit
basis at Ihe tax exemp1 equivalenl assessment rate.
This rate shall apply, regardless of the street's classification (local,
collector, arterial, trunk highway); designa1ion (Counly Stale-Aid
Highway, Municipal State-Aid Street); or jurisdiclion (State, County
or City).
The tax exempt cquivalent assessment rate shall be based on one
hundred percent (100%) of the cost of bituminous overlay plus all
associated overhead cos1s for a typical residential street section. This
tax exempl equivalent assessment rate shall be detem1ined by lhe Ci1y
Council, and established by resolution on an aJlliual basis, based upon
comparable project data available to the City.
Allev
All reconstruction shall be assessed 50% 10 the abutting proper1ies. The
assessmenl shall be on a per unit basis for the property fronlage on the
alley.
2005 Assessment Policy Manual Page 5
City of Arden Hills
2005 Assessment Policy
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Appurtenances
Appurtenances such as sidewalks, street lighting, trees or olher
landscaping features are of1en encountered during street improvement
projecls. Appurtenances to new street cons1ruclion, street reconslruclion
or bituminous overlay improvements thai are ei1her exisling or needed by
the City shall be included in the cost of the street improvemenl project.
Appurtenances constructed or provided in areas along an improvement
project where 1hey do not cunently exist, shall be one hundred percent
(100%) assessed to the benefiling properties on a per unit basis. The cost
of these appurtenances shall he separated from Ihe cosl of the street
improvcmen1 project. All cos1s of ornamcntal street lighting and/or any
lighling shall be one hundrcd percen1 (100%) assesscd to the benefiling
properties on a per unit basis.
Maintenance/Rehabilitation Proiects
a. Concrete Pavement Rcstoration
Concrete pavement res1oration is a maintenance procedure funded by
1heCity.
b. Crack Sealing
Crack sealing is a maintenance procedure funded by the city.
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c. Bituminous Seal Coating
Biluminous seal coating is a maintenance procedure funded by Ihe
City.
d. Bituminous Surface Patching
Bituminous surfacing patching is a maintenance procedure funded by
the City.
A. Definitions & General Provisions
1. Assessment Rate
The assessment rate for any special assessment dislriet is eompuled by
dividing the total assessable costs of such improvemenl by the tolal
number of assessmenl units.
Residenlial Example:
Roadway Projec1 Cosl
Drainage lmprovements
$ 601,000
$ 205,000
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2005 Assessment Policy Manual - Page 6
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City of Arden Hills
2005 Assessment Policy
Sanitary lmprovemenls
Water Main Improvemenls
Tolal Project Cosl
$ 245,000
$ 38.000
$] ,089,000
Asscssed 10 Property Owners:
Roadway Project Cost $ 601,000
50% assessed $ 300,500
Number of units in the neighborhood 60
Per uni1 assessment: $300,500 divided by 60 equals $5,008
2. Assessable Costs
The assessable cosl of an improvement shall be defined as those costs 1hat,
in the opinion of the Cily Council, are attributable to the need for service
in Ihe area served by the improvement.
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3. Petition
Pelition shall mean a written document presenled 10 the City Council for
purpose of initiating a public improvement project. The address of each
signalory, the date of the signature and a prin1ing of each signalory's name
shall accompany all signatures.
4. Total Proiect Cost
Total projecl cosl shall mean the total estimaled conslruetion cost plus all
associaled overhead costs. Overhead cosls shall include, bul not be
limited to, Cily administration, engineering, legal, fiscal, and interest
during construelion and land acquisition.
5. Assessment Period
The length of paymenl period of various 1ypes of improvement projccts
shall be as follows:
Mill and Overlay
5 years
S lreei
Reeonslruclion
1 0 years
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In the case where several areas of the improvements listed ahove are
included in the same projecl, 1he assessment period shall be determined by
the City Council. In no event shall an assessment period exceed len (10)
years.
2005 Assessmenl Policy Manual - Page 7
City of Arden Hills
2005 Assessment Policy
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6. Municipal State-Aid Streels
Municipal Slate-Aid Slreets arc routes designated by the Cily Council and
approved by the Commissioner of Transportation for inclusion in the
City's Stale-Aid sys1em. All roules typically begin and end on another
municipal statc-aid road, county state-aid road or trunk highway.
The cri1eria used in selecting such routes are as follows:
a. Thc route is projec1ed 10 carry a relatively heavier traffic volumc or is
functionally classified as colleclor or artcrial as identified on the City's
functional plan as approved by Ihe City Council; and,
b. The roule connects the poinls of a major traffic interest within Ihe
City; and,
c. The route provides an intcgraled street system affording, within
prac1ical limits, a state-aid street nctwork consistent with projected
traffic demands.
7. Municipal State-Aid Construction Funds
Municipal Stale-Aid eonstruc1ion funds are monies apportioned to Ihe Ci1y
from the State 10 be used for 1he construction of routes designaled on the .
Municipal Slate-Aid system. All construction funded with Ihese monies
must be in accordance with the Minnesota Departmenl of Transportation
(MnDOT) Office of State-Aid design crileria.
Municipal State Aid (MSA) Funds will be ulilized to offsct the cily's
portion of the project cost.
8. Interest Rate on Unpaid Balance
The interest rate used for the assessmenl shall be designaled at the prime
rate plus two (2) percentage poin1s, fixed for lhe duration of the
outstanding balance. The effeclive date ofthe interest shall be the date the
Council approval of the assessment role.
9. Land Not Included in Assessment
The City may reserve the righ1 to delele land within the assessable area
from the assessment roles if, in its opinion, the land cannot be developed
and/or the improvemen1 does not provide benefit. No developmenl of that
property shall be pennilted, nor shall any physical connection to the City's
u1ility or drainage facilities be made by any development on that property
until the assessment or connection fees are paid.
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2005 Assessment Policy Manual _.. Page 8
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City of Arden Hills
2005 Assessment Policy
10. Service District
A service district is the area, as determined by 1he City Engineer and
approved by the City Council, which will receive benefil from a proposed
improvement project. This type of approach for assessmenl purposes is
typically used for trunk and subtrunk sanitary sewer projects; trunk,
subtrunk, source, slorage and treatment waler projects; and trunk storm
sewer projects.
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11. Certification of Assessment Roll
At the time the assessment rolls are adopled by the Cily Council by
resolution (refer to Appendix for a samplc resolution), the property owner
may pay the enlire assessmen1 agains1 their property in full at Arden Hills
City Hall, 1245 W. Highway 96, within thirty (30) days withou1 inlerest
charge. Beyond thirty (30) days, but prior to certifiealion to the County,
payment (principal plus interest from the assessment roll date) can be
made at the City Hall. After the certification of assessment to the Counly
is made, a resident may make a payment directly at the Ramsey Counly
Government Center, 50 Kellogg Bou]evard, St. Paul. Interest charges
apply effective from 1he date of Council approval of the assessment role.
It should be noted that Ihe certification is made to the County in early
September.
A property owner may pay the total assessment againsl their property wilh
accrued interest at any time during the life of Ihe projecl assessment
period.
. If paid before November 1St!" interest is calculated to December 31 $1
of the year the payment is made.
. If paid after November ]51h, interest will be calculated through
December 3] Sl of the nexl year.
. Once the assessments are certified to Ihe County, il is the
responsibility of the County staff to calculate Ihe interest charges and
include them in Ihe annual property tax payment schedulc.
Example:
Assessment Amount
No. of years assessed
Interes1 Rate
Assessment Roll Approval Dale
Est. Total Interest over the life
$4,500
]0
6%
5/1 /2005
$]665
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2005 Assessment Policy Manual - Page 9
City of Arden Hills
2005 Assessment Policy
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Schedule of Paymenls:
Year 1*
Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
Interest
$ 450.00
$ 243.00
$ 216.00
$ 189.00
$ 162.00
$ 135.00
$ 108.00
$ 81.00
$ 54.00
$ 27.00
$1,66500
Principal
$ 450.00
$ 450.00
$ 450.00
$ 450.00
$ 450.00
$ 450.00
$ 450.00
$ 450.00
$ 450.00
$ 450.00
$4,500.00
Total
$ 900.00
$ 693.00
$ 666.00
$ 639.00
$ 612.00
$ 585.00
$ 558.00
$ 531.00
$ 504.00
$ 477.00
$6,165.00
Balance
$4,050.00
$3,600.00
$3,150.00
$2,700.00
$2,250.00
$1,800.00
$1,350.00
$ 900.00
$ 450.00
$
* Nole: In1erest in year I is for twenty (20) monlhs (May I ,2005- December 31, 2006).
12. Ad Valorem Tax
The City Council may, at their discretion, ulilize ad valorem taxes 10 fund
portions of the project cost of any public improvement. This shall be done
in accordance with the appropriate Minnesota Slale Statules.
13. Petition for Non-Programmed Proiects
The City of Arden Hills has established a formal capilal improvement
program for streel reconslruction and rehabilitation projects. It is Ihe
intent of the City to generally follow this established program. The Arden
Hills City Council will accepl petilions from property owners requesting
non-programmed projects. Generally, the assessment rale for non-
programmed improvement projects iniliated by pctilion of the affecled
property owners, and approved by Ihe Council, shall be one-hundred
percent (100%) of the total project cost.
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14. Improvements to Roadways Not Under City Jurisdiction
Thc City may assess properties thai abut roadways not under City
jurisdiclion, but receiving reconslruclion or bituminous overlay
improvements, The assessmenl rale levied against Ihese properties shall
be the same as Ihose established for City reconstruclion or bituminous
overlay projecls.
B. Assessment Units
The City shall levy special assessments on adjacent benefiling properties for street .
improvemen1 projects. The assessment rale shall be computed on a per-lot unit basis,
2005 Assessment Policy Manual - Page 10
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City of Arden Hills
2005 Assessment Policy
with a lot unit being defined as a platled single-family residential lot or equivalenl,
which, according to current Arden Hills Municipal Code cannot be further subdivided
for R-l and R-2 residential use.
If a property has been assessed on a lot unit basis for a public improvement, and
subsequently a property division is made creating additional lot units, then a
supplemental charge shall be made 10 the property at the same rate which applied
under the original assessments.
All tax exempt stalus properties shall be subdivided to delerrnine the assessable lot
units or part thereof.
Corner lots shall be assessed on the s1reel1hat is used for Ihe mailing address.
If a street improvement project is requested to be constructed to a greater widlh
and/or thickness Ihan the slandard by thc abutting property owners, the excess cost
above Ihat of the slandard reconstruction cost shall be assessed one hundred percent
(100%) 10 those properties.
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All properties with lax exempl sta1us and abutting new street reconstruction, street
reconstruction, or bituminous overlay improvements shall be assessed at one hundred
percenl (100%) ofIhe cosl ofIhe improvement.
The assessment process shall be calTied out in accordance with Minnesota Slatules
Chapter 429. The assessment rate shall be on a per-Iol unit basis and shall be
calculated and processed in accordance with the current Arden Hills Pavement
Management Program and Assessment Policy.
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2005 Assessment Policy Manual - Page 1 I
City o.f Arden Hills
2005 Assessment Policy
HARDSHIP DEFERRALS
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Minnesota Statute No. 435.193 allows Ihe Cily, at its own discretion, to defer the
payment of any assessment for any homestead property, thai is a primary place of
residence, owned by a person sixty-five (65) years of age or older, or retired by virtue
of a permanent and 10tal disability for whieh it would be a hardship to make Ihe
payments.
In order to receive such a deferment, the affected person must establish the economic
hardship that would be incurred to Ihe reasonable satisfaction of the Arden Hills City
Council by providing documentation showing an annual gross income less than fifty
percent (50%) of the Ramsey County median household income as determined by the
most recent census.
The deferral will lasl for a period of nol more than ten (10) years, and will terminate
before ten (10) years if anyone of the following conditions is present:
A. The owner of the property dies and the spouse is nol eligible for a
defermenl;
B. The property is sold;
C. The property is no longer homestead; .
D. The City Council determines that there is no longer hardship incurred in
immediately requiring either full or partial paymenl of the assessment.
The Cily reserves the right to periodically reques1 verification of continued eligibility
for a hardship deferral.
It should be noted Ihat during 1he term of Ihe deferral, inlerest will accrue. At lhe
termination of the deferral period, interes1 and principal will be due in a lump sum
amount.
An appIicalion for deferment of special assessments is available al the City Offices.
It is Ihe responsibility of the resident 10 submit a completed deferral form, along with
tax documents, to the Finance Director for approval. The submission of a deferral
form to the Cily does not automatically qualify a resident for the deferral. If a residenl
is approved for the deferral, the City staff will notify the resident of the approval.
The City staff on a periodic basis may request the resident to verify their eligibility.
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2005 Assessment Policy Manual - Page 12
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City of Arden Hills
2005 Assessment Policy
PART 11 - POLICY FOR NEW DEVELOPMENTS
The assessment policy for anyone who wishes 10 make public improvements within
the Ci1y of Arden Hills, as part of a proposed development shall conform to the
policies established herein and as modified below. It is 1he responsibility of 1he
developer to assume 101al cosls (100%) for all new road and street construction
including, lighls, sanitary sewer, water, and storm water.
Prior to any action on the part of the City to determine the feasibility of providing
public improvements, the developer shall deposit such amounl as determined by 1he
City Administrator to adequately reimburse the Cily for all engineering, legal and
planning, and other consultanl fees for work perfonned in regard to such
improvements.
.
In addilion, the developer shall be required prior to Ihe City ordering the installalion
of any City financed improvements, to enter into a Developmenl Contrac1 insuring
compliance with 1he policies set out herein and all subdivision requirements of the
City. The developer shall also be required to post all cash deposits, and/or letters of
credit prior 10 such action by the City Council. In all projecls thal1he City constructs
and finances, the following security provisions shall apply.
A. For single family, two family or townhouse residenlial developments, the
developer shall deposi1 wilh Ihe City a cash escrow or an irrevocable letter of
credit of not less than one hundred twenty-five percent (125%) of the eslimated
project cost as detemlined by the City Engineer. If the estimated project eos1, as
delermined after receipl of bids for construction, exceeds the Engineer's
estimale by ten percent (10%) or more, the deposil shall be increased
proportionately. The tolal project costs shall be assessed in equal annual
inslallments according to Ihe assessment period.
C. In the case where Ihe improvements benefil nol only 1he property being
developed, but other areas within Ihe Cily, the developer shall provide 10 the
Cily a security deposil in accordance with paragraphs described above for the
portion of Ihe estimated project costs that represent the benefit to the proposed
developmenl. Such portion shall be assessed against the properties benefiled.
I. For all other types of development, the developer shall deposit wi1h 1he
City a cash escrow or irrevocable letler of credit of not less than one
hundred twen1y-five percent (125%) of Ihe eslimaled projecl cost as
determined by the City Engineer. If the estimated project cost as
determined after receipt of bids for construction exceeds the Engineer's
.
2005 Assessment Policy Manual ~ Page 13
City of Arden Hills
2005 Assessment Policy
.
estimale by len percent (10%) or more, the deposi1 shall be increased
proportionately. The 10tal project cosls shall be assessed in equal annual
inslallmenls according to the assessmenl period.
2. The security deposit shall be irrevocable for the full term of any
assessments for which given. The agreement shall be so condi1ioned as 10
guarantee payment of the assessments as due or to pay for the cost of all
improvemenls thai the developer agreed to ins1alJ.
3. The required security deposit may consist of a cash escrow deposit or
irrevocable letter of credi1, in form acceptable to the City Attorney, and
with firms authorized 10 do business in the State of Minnesota.
SANITARY SEWER
A. Definitions and General Provisions
1.
Sanitary Sewer Interceptors
A network of relalively large diameter, deep sewer pipe and associated
pumping slalions and appurtenances. The inlerceplors are designed as
collectors for large areas within Ihe sanitary sewer service area.
.
2. Sanitary Sewer Trunks and Subtrunks
Sanitary sewer pumping slalions, including associated forcemain and/or a
network of gravity pipes ranging in size generally from ten ineh (10")
1hrough eighteen inch (18") and extending away from respeclive
interceptor mains. Pumping station, forcemains, trunks and subtrunks are
designed as collcctors for areas usually less than three hundred (300)
acres. Because sewer lines flow by gravily, the pipes can become quite
deep al some locations and very costly 10 inslalJ. A lrunk or sublrunk
assessmenl is, in certain cases, utilized so thai costs due to exlra deplh
(and/or oversizing) will be spread over the entire service districl rather
than becoming a burden on just those properties abutting that portion of
the pipe network construcled.
3. Sanitary Sewer Laterals
A network of pipes, usually eight inch (8") in size that are inslalled eight
(8) to lwenty (20) feet deep and are designed 10 serve those buildings
abutting a given slree! or easement. The laterals drain to trunks, sublrunks
or directly to inlereeplors.
.
2005 Assessment Policy Manual - Page] 4
I
.
.
City of Arden Hills
2005 Assessment Policy
4.
Sanitary Sewer Buildin2 Services
Those pipes, usually four-inch (4") or six-inch (6") in size leading from
laterals (or sometimes from trunks, subtnmks and in1erceptors) Ihat serve
individual buildings. The services are plugged at the property line until
such time Ihal a building is connected to the scwer system. The property
owner must make arrangements with a licensed, bonded plumber to
complete the service connection.
5. Sanitary Sewer Availability Char2e (SAC)
This is a charge billed 10 all properties at lhe lime of connection to the
sanitary sewer system. The charge is Ihe individual property share of lhe
cosl of the interceplor trunk and treatment facili1ies that make sewer
service available. The charge is hased on an equivalenl unit basis. The
method used to calculate the total number of units for any specific
property and the current unil charge are based on the Metropolitan Council
Environmental Services (MCES) for expecled sewage flow From various
dwellings or businesses. A listing of the MCES sewer availabilily charges
is available on the Metropolitan Council website: www.metrocouIl<:.il.org
This charge may not be assessed againsl the property.
6.
Sanitary Sewer Lateral Benefits
Lateral benefit may be provided by connection 10 trunk, subtrunk or lateral
pipes. The calculation of lateral benefi1 from a Inmk or subtrunk pipe will
be based on the cosl of an eight inch (8") pipe along the same alignment at
a depth adequate 10 provide services to the abutting properties.
7. Infrastructure Rehabilitation Proiects
Any project or portion of a project thai reconstructs an existing sani1ary
sewer facility. A rehabilitalion project may occur on the exisling
alignmenl of 1he sewer line or on a ncw alignment, thus allowing the
exisling line to be abandoned or its status downgraded (i.e., lrunk or
subtrunk 10 lateral).
B. Determining Sanitary Sewer Assessment Rates
.
L Sanitary Sewer Interceptor Rates
All properties Ihat lie within the approved Service District shall bear the
cost of sanitary sewer intereeplor projects. The costs shall be spread
equally, based on a gross area basis wilhin 1he Service District, and will be
known as an interceptor assessment.
2.
Sanitary Sewer Trunk/Subtrunk Ratcs
The lateral and building scrvice assessments described below will be
deducted from the total improvement cost to be assessed. The amount
2005 Assessment Policy Manual - Page l5
City of Arden Hills
2005 Assessment Policy
\
remaining after said deductions will be assessed on a gross area basis to all
propertied within the Service District, and will be known as a trunk
assessment and/or subtrunk assessment.
.
3. Sanitary Sewer Lateral Rates
The building servicc asscssmen1s described below will be deducted from
Ihe total improvement cost to bc assessed. The amounl remaining after
said deductions will be assessed by thc following melhod. The rcsul1ing
assessmenl will be known as a lateral benefil assessmcnt.
Each assessable unit shall be assessed as follows:
. R-l and R-2 residential lots at 100% of the total proiect cost
. All other land uses at 100% of the total proiect cost
4. Sanitary Sewer Buildinl!. Service
The assessment rate for each sizc of building service; four inch (4"), six
inch (6"), or eighl inch (8") shall bc determined by adding all the costs
associated with each size of service and dividing by the total numbcr of
services conslructed. Each unil will be asscssed at Ihe determined rate for .
each size and numbcr of services inslalled. This will be known as the
building service assessment.
WATER DISTRIBUTION SYSTEM
A. Definitions and General Provisions
1. Water Source and Treatment J.<'aciIities
The City of Arden Hills purchases water from the Cily of Roseville to
supply thc watcr distribution syslem. Water entcrs the system al three (3)
separate meter stations.
The water purchased from Roscville is lrealed, and Arden Hill does not
add any water treatmenl10 1he distribution system.
2. Water Storal!.e Facilities
The City of Arden Hills has a total water storage capacity of 1.5 million
gallons comprised by two (2) elevated storage tanks. One tank has a
capacity of 1.0 million gallons and is localed south of 1-694 along Red Fox
Road. The othcr storagc lank has a capacily of 0.5 million gallons and is
localed north of 1-694 along Femwood Avenue. .
2005 Assessment Policy Manual - Page ]6
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City of Arden Hills
2005 Assessment Policy
3.
Water Trunk and Subtrunk Distribution Mains
A network of pipes and related appurtenances usually in the size range of
ten inch (10") to sixteen inch (16"), These pipes are designed to carry
large volumes of water and inlerconnecl various point sources of water
supply and slorage reservoirs, Appurtenanccs to these facilities would
include valves and fittings, hut nol fire hydrants,
4. Water Main Laterals
A network of water pipes and related appurtenanees usually six inches (6")
or eight inches (8") in size 1hat are inslalled wilh approximately eight feet
(8') of ground cover to retard freezing and arc designed to serve lhose
buildings ahutting a given street or easement Lateral mains are "looped"
wherever possible to balance pressures and to provide waler from alleasl
lwo (2) directions so that continuous water service is maintained for most
people during a waler main break. Looping of laleral mains eliminates
dead end water mains 1hal cause a variety of dislribution and stagnalion
problems, Appurtenances to Ihese facilities would include valves, fittings
and fire hydrants,
5,
Water Main Building Service
These pipes lead from lalerals (or sometimes from lrunk and subtrunk
mains) and serve individual buildings abutting thereon. The size of the
service usually ranges from three-quarter inch (3/4") to six-inch (6"),
depending upon the type of building served, The lines terminate al Ihe
property line with a shul off valve and are plugged until such lime lhat the
building is connected 10 the water system,
.
The property owner must make arrangements with a licensed, bonded
plumber to complete thc scrvice connection,
6. Water Conncction Charge
This is a chargc billed to all properties at Ihe time of connection to the
water system, The charge is the individual property share of Ihe cost of
the 1runk, source, and storage facilities that make waler scrvice available,
The charge is based on thc size of the eonncclion, plus lhe material and
installation cost of a water me1er. The current charges are outlined in the
City Fee Schcdule, Neither of 1hese eharges may be assessed against the
property,
7. Watcr Main Lateral Benefits
The benefit resulting to a property abutting or ulilizing a water main where
a direct connection 10 Ihal water main via a building service is reasonably
possible without addi1ionallateral pipes,
.
2005 Assessment Policy Manual - Page 17
City of Arden Hills
2005 Assessment Policy
.
Lateral benefil may be provided by connection to trunk, sublrunk or lateral
pipes. The calculation of la1eral benefit from a trunk or subtrunk pipe will
be based on the cost of an eight inch (8") pipe along Ihe same alignmenl
for commercial or industrial zoned property and a six inch (6") pipe for all
other areas.
8. Infrastructure Rehabilitation Proiects
Any project or portion of a project that reconstructs an eXlstmg water
system facility. A rehabilitation project may occur on the existing
alignment of the water line or on a new alignmenl, Ihus allowing the
existing line 10 be abandoned or its status downgraded (i.e., trunk or
subtrunk to lateral),
B. Determining Water Main Assessment Rates
], Trunk, Subtrunk, Storage and Treatment FaciIitv Rates
Any laleral and building service assessments described below will be
deducled from the 10tal improvemenl cost to be assessed. The remaining
costs shall be spread equally 10 all properties thai lie within the approved
Service District. The costs shall be spread on a gross area basis and will
be known as all or any of the following as appropriate: trunk, sublrunk,
source, storage, and treatment assessment. .
2. Water Main Lateral Rates
The building service assessmenls described below will be deducled from
the tolal improvement cost to be assessed. The amount remaining after
said deductions will be assessed by the following melhod.
. R-l and R-2 residential lots at 100% ofthe total project cost
. All other land uses at 100% of the total proiect cost
3. Water Main Building Service
The assessment Tale for each size of building service three-quarter inch
(3/4") 10 eight inch (8") inch shall be determined by adding all the cosls
associated with each size of service and dividing by the total number of
services conslrucled. Each unit will be assessed at the delermined rate for
each size and number of services inslalled. This will be known as the
building service assessment.
.
2005 Assessment Policy Manual - Page 18
.
City of Arden Hills
2005 Assessment Policy
STORM SEWER
A. Definitions and General Provisions
1.
Storm Sewer Improvement District
The Cily Council may, at its discretion, construct and finance stonn sewer
improvements by utilizing a storm sewer tax district, pursuant to
Minnesota Statule 444.16 through 444.21.
2.
Storm Sewer Trunk Facilities
.
a. Ponds
A basin or wetland conslrucled or naturally located wilhin a pennanenl
easement for the purpose of containing storm runoff. May be a
retention (permanent) pond; de1ention (lemporary) pond; or a
combination ofbolh. Arden Hills is wilhin the Rice Creek Watershed
Dislnct (RCWD), which may require additional improvemenl to
control flow discharge from 1he ponds. The RCWD has a formal
permitting process governing pond construction.
b. Pipe Network
A network of pipes ranging in size generally from 1hirty inches (30")
lhrough seventy-two inches (72"). The lrunk pipe nelworks are
designed to collect stormwater runoff from an area generally larger
than forty (40) acres.
c, Channels, Ditches and Swales
Conveyance network constructed within permanent easemenls for the
purposes of transporting slormwater runoff.
3. Storm Sewer Lateral Facilities
A network of pipes ranging in size generally from lwelve inches (12") 10
twen1y-seven inches (27") designed to collect stonnwater runoff from a
specified small area to a trunk facility. The lalera] facilities also include
streei overland flow and inlet structures such as catch basins, manholes
and flared end sections.
.
4. Storm Sewer Taxing District
A drainage area determined by using topographical maps and surveys that
mutually benefit from storm sewer improvements in conformance with
Minnesota Statute, Section 444.16 1hrough 444.21
2005 Assessmen1 Policy Manual- Page] 9
City of Arden Hills
2005 Assessment Policy
.
5. Watershed District
A formally eSlablished area and Board that protects and conlrols the water
management aspects of subdivisions and dcvelopments within the region.
B. Determining Storm Sewer Assessment Rates
1. Storm Sewer Trunk Rates
a. Design and estimate the total improvement cost of the ul1imate trunk
system needed to provide complete service to each property in Ihe
Service District considered. Also, in elude Ihe total cost of any existing
faeili1ies and/or previous storm sewer assessmenls to be credited.
b. Determine the base assessment rate by dividing the ultimate system
cosl described above by Ihe sum total of the following:
I) Gross area oflow-densily rcsidential properties times 1.0.
2) Gross area of medium and high density residential, church and
school properties times 1.25.
3) Gross arca of commercial property times 1.5.
4) Gross area of industrial property times 2.0.
c. Assessment rales would be sel as follows:
. The base rate shall apply 10 low density residential properties. .
. The base rate times 1.25 shall apply to medium and high-density
residential, church and school properties.
. The base rate times 1.5 shall apply 10 commercial property.
. The base rate times 2.0 shall apply 10 induslrial property.
d. Credits may be given for previous storm sewer assessments, existing
syslems and any tuture addilional construction that may be necessary
as delermined by the City Engineer for complete service 10 each
property. Credil rales for fulure conslruction shall be based on current
pnces.
c. The City may delermine Ihat storm sewer lrunk cost be assessed to all
properties wilhin a respective storm sewer taxing dislricl under
Minnesota Slalute 444.16 through 444.21
2. Storm Sewer Lateral Rates
The laleral slorm sewer project costs will be asscssed by one of the
following methods as determined by the Cily Council after the projecl
feasibility study.
I. Lot/Equivalent Lot Basis
Dctermine the total numbcr of lots and equivalent lot units receiving
latcral bencfit and divide the project cosl equally among them.
.
2005 Assessment Policy Manual - Page 20
.
City of Arden Hills
2005 Assessment Policy
. R-I and R-2 residential lots at 100% ofthe total proiect cost
. All other land uses at 100% of the total proieet cost
3. Municipal State-Aid Construction Fund Contributions
When a Municipal State-Aid Street project includes either lrunk or laleral
storm sewer, which the Minnesota Department of Transportation
(MnDOT) detennines may be funded by Municipal Slale-Aid construclion
funds, Ihe amount determined 10 be actually funded by MnDOT may be
deducted from the total improvemenl costs to be assessed.
4, Infrastructure Reconstruction Proieets
Any project or portion of a project that reconstructs an eXlstmg storm
sewer syslem facility. A reconstruction project may occur in Ihe existing
alignment of the slonn sewer pipe or on a new alignment, thus allowing
the existing line 10 be abandoned or its status downgraded (i.e., trunk to
lateral).
.
All properties wilh tax exempt slalus and abulling new slreet reconstruction,
stree1 reconstruction, or bi1uminous overlay improvements shall be assessed at
one hundred percent (100%) of the cosl of the improvement.
Additional Definitions and General Provisions
1. Federal, State and County Highways
These streets are classified as expressways, freeways, and principal
arterials constructed and mainlained by the Stale or County Highway
Departments. They will carry large volumes of traffic a1 peak loading
times.
2. Minnesota State-Aid (MSA) Streets
These are lermed colleclor streels that interconnect other collector streets,
Slate or County highways, or with Minnesola State-Aid slreets in the
municipali1y. Municipal State-Aid funds, apportioned from the gasoline
tax, are used to help finance Ihe cosl of Minnesota Stale-Aid Street. The
design for a Minnesota State'Aid road is dependent on traffic volumes and
the urban selling.
3.
Commercial/Industrial Streets
These are streets that generally serve eommerciallindustrial property.
They would typically have a projected traffic volume higher than a
residential street. A typical design would be Ihirty-six feet (36') wide with
concrcte curb and guller, and nine (9) tonc design in accordancc with
current MnDOT standards.
.
2005 Assessment Policy Manual - Page 2 I
City of Arden Hills
2005 Assessment Policy
.
4.
Residential Streets
Primarily serve adjoining residenls wilh liltle or no through traffic. Almost
all trips have either an origin or destination on Ihal streel. (18.5 miles
throughout the Cily) Street widlh: Minimum of28 feel.
5. Neil!.hborhood Streets
Provide access 10 residences on Ihat street and provide a route through
neighborhood for residents on olher slreels. A large proportion of trips
have neither an origin nor destination on that streel. (4.5 miles throughout
the City) Street widlh: Minimmn of 30 feel.
6. Community Street
Provide access to the residences, inslilutions and businesses on that street,
providing a route through the neighborhood or business district for
residents of other neighborhoods. (6.0 miles Ihroughout the Cily) Street
width: Case specific, 32 foot minimum.
7, Special Cases
Slreels which do not fir into any of Ihe above descriptions and have a very
low usage, (1-3 residences); streets which provide secondary access (i.e.
alleys); or, streets defined by exlreme limitations due 10 narrow right-of-
way, topography, elc.
.
8, Appurtenances
a. Sidewalks
The Cily may require sidewalks or 1rails on or adjacenl to selected streets
or in selecled subdivisions.
b. Street Lighting
The City has a separale plan that indicates where Iighls are typically
installed. Additional slreet lights or omamentallights may be installed at
the wrilten request of the abulting property owners.
e. Trees
Trees and other types of landscaping may be required on seleeled slreels.
d. Seeding/Sod
Boulevard restoration by seeding/sodding may be required to prevent
erosIOn.
9. Existing Street Reconstruction Proiects
Projects 1hat reconslruct exisling City streets shall be to the minimum .
applicable slandards for the type of slreet classification, consislent with
2005 Assessment Policy Manual - Page 22
.
.
.
.
City of Arden Hills
2005 Assessment Policy
the Arden Hills Pavement Management Program (PMP) (as found in the
Appendix)
10,
Maintenance/Rehabilitation Projects
a. Cold in Place Recycling and Repaving (CIR/Repaving)
Recycling of exisling delerioraled pavements by pulverizing, mixing
wilh new asphaltic oils and compacting in place. New paving
materials are then placed over the cold recycled pavement similar to a
standard overlay.
b. Bituminous Overlay
Placement of an additional bituminous layer, generally one inch (1 ") to
two inches (2 ") thick, over an exisling bituminous surfaced street.
c. Concrete Pavement Restoration
Replacement of existing concrete panels thai have deterioraled,
mudjacking panels to improve rideability, and the filling of joints and
cracks wilh a petroleum based material to eliminale flow waler 10 the
base below Ihe surface.
d. Crack Sealing
Placement of pelroleum based malerial in the cracks of a biluminous
surfaced street for the purpose of eliminating the flow of waler from
the surface to Ihe aggregale base malerial blow.
e. Bituminous Seal Coating
Placement of petroleum based malerial and aggregate on an exisling
bituminous surfaced street for the purpose of filling cracks and
covering mild wear.
f. Bituminous Surfacing Patching
Repair or replacemenl of existing biluminous surfacing Ihal has
deterioraled.
\\Earth\Finance\FinanceDircctor\APTF\2004Assessment Policy: Revised 5/19/04
2005 Assessment Policy Manual - Page 23
.
~
~HILLS
City of Arden Hills
Request for Council Action
Prepared by: PH
Depi.: CD
Council Mtg. Date: 5/24/2004
Final Action Needed By: 6/4/2004
~IID,
Agenda Item ~H
PlanninQ Case #04-09: GE Security: SiQn Variance
for 1275 Red Fox Road
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Consider a request for a Sign Standard Adjustment to allow a 45-square foot variance to the criteria of
District 7 as listed in Ordinances 333, Table 1.
Staff Recommendation:
Approve the request for a Sign Standard Adjustment to allow a 45-square foot varriance to the ciriteria
District 7 as listed in Ordiance 333, Table.
Advisory Commission Action:
Commission
Date
Action
. Supporting Documents (which are attached to this Action Form):
1:8:1 Memo/Letter:
Staff report to the Planning Commission - May 5, 2004
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
~
~HILLS
.
MEMORANDUM
DATE:
May 24, 2004
Agenda Item 6.B
TO:
Mayor and City Council
Peler Hellegers, City Planne@
Case #04-09
GE Security/Interlogix
Sign Standard Adjustment
1275 Red Fox Road
FROM:
SUBJECT:
Requested Action
The applicant is requesling a Sign Standard Adjustment from Ihe Signage Ordinance criteria for
a wall sign:
· Section 333, Table 1 - Maximum Area for Wall Signs: 45-square foot variance
.
Sil!n Standard Adjustment Criteria
The signage standards state that a sign standard adjustment may be approved if the following
criteria of A or B, and !he necessary crileria of C are met:
A. There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the street; Or,
B. The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the
site; And, after finding positively on condition A or B above,
C. The sign adjustment will not result in a sign that is inconsistent with the purpose
of the zoning district in which the property is located.
\\Earth\Planning\Planning Cascs\2004\04~09 GE Security -lnterlogix Sign Variance (PENDING)\05-24-04 CC Report GE Security.doc
.
Page 1 of2
. PIanninl! Commission Determination and Recommendation
Due to the location of the property, abutting Interstate 694 but approximately 900 feet to the
south and approximately 1700 feet west of Lexington A venue, staff has made the following
findings:
I. There are site conditions which require a sign adjustment to allow the sign to be reasonably
visible from a street immediately adjacent to the site.
2. The sign adjustment will not resull in a sign that is inconsistent with the purpose of the
zoning district in which the property is located.
Therefore, in Planning Case #04-09 staff recommends approval of Ihe Sign Standard Adjustment
based on the aforementioned findings and subject 10 the following condition:
I. Should the sign require building work, the applicant shall file the necessary
building permits wilh the City Building Official for approval prior to the issuance
of a building permit.
Options
.
1.
2.
3.
Recommend approval as submitted.
Recommend approval with conditions.
Recommend denial wilh reasons for denial. If the Cily denies Ihe petitioners request,
"...it must state in writing the reasons for Ihe denial at the time it denies the request."
Table for additional information.
4.
Deadline for Al!encv Actions
The City of Arden Hills received the compleled application for this request on April 5, 2004.
Pursuant to Minnesola State Statue, lhe City must act on this request by June 4,2004 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period, The City may with the petitioners' consent extend the review period beyond the 120
days.
Attachments
6B-l Planning Commission report - May 5, 2004
6B-2 Planning Commission minute excerpt - May 5, 2004
.
\\Earth\Planning\Planning Cases\2004\04-09 OE Security - Interlogix Sign Variance (PENDING)\05-24-04 CC Report GE Security.doc
Page 2 of2
Council Attachment
Mav 24, 2004
.
6B-l
.
.
~
~
EN HILLS
.
MEMORANDUM
DATE:
May 5, 2004
PC Agenda Item 4.A
TO:
Planning Commission
FROM:
Peter Hellegers, City Planner
SUBJECT:
Case #04-09
GE Security/Interlogix
Sign Slandard Adjustment
1275 Red Fox Road
. Requested Action
The applicant is requesting a Sign Standard Adjustment from the Signage Ordinance criteria for
a wall sign:
. Section 333, Table I - Maximum Area for Wall Signs: 45-square foot variance
Backgronnd
Surrounding Area
North
ROW / Industrial
ROW / I-Flex: I-Flex District
ROW /Vacant
South
Industrial
I-Flex: I-Flex District
Light Industrial
East
Industrial
I-Flex: I-Flex District
Vacant
West
Industrial
I-Flex: I-Flex District
Office
.
\\Earth\Planning\Planning Cases\2004\04-09 GE Security - blterlogix Sign Variance (PENDfNG)\05-05-04 PC Report.doc
Page 1014
)
I
\
I
Site Data
Industrial
Office
I-Flex: I-Flex District
5 acrcs (217,880 square feet)
N/A
Relatively flat
Backl!:round
The applicant is requesting sign standard adjustments to the maximum area for wall signs
currently allowed in the Sign District 7 of the Signage Ordinancc.
The property is located in Ihe I-Flex Zoning District and is bordered by commercial property on
all sides; the north side borders Interslate 694. The proposed sign would be located on Ihe
northwest corner oflhe building, facing Interstate 694. Due 10 the property's location off Red
Fox Road and I-Flex zoning, the property is considered to be in Sign District 7; I-Flex, Gateway,
and Non-Frontage Commercial.
The proposed signagc would inelude a 90 square-fool for an unlit wall sign which reads "GE
Security" in white aluminum channelletlcrs set against the brick of the building. In addition .
there would be a white aluminum "GE" logo emblem. Iflhe property did have frontage on one
of the major roads in the City it would be permitted to have wall signage of approximately 80
square fcel with external, internal, or backlit lighting. The applicant has indicated that since il is
located approximately 900 feet south of Interstate 694, Ihat the signage would be necessary 10 be
reasonably visible. Furthermore, several other properties along 694 belween Highway 51 and
Lexing(on Avenue have backlil wall signs which are larger lhan the currenl Sign Ordinance
requirements. Color renderings of the signage as viewed from 694 at the sizes of 45 square feet
and 90 square fect have been providcd.
S'
Wall ,ll!:nal!:e:
Location Max Area Lil!htinl!:
Sign District 7 On building or
Criteria property where 45 sq. ft. External or Internal
business is situated
Proposed On building 90 sq. ft. Unlit
\\Earth\Planning\Planning Cases\2004\04-09 GE Security - lnterlogix Sign Variance (PENDING)\05-05-04 PC Report.doc
Page 2 of 4
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Sil!n Standard Adiustment Criteria
The signage standards state that a sign standard adjuslment may be approved if Ihe following
criteria of A or B, and the necessary criteria of C are met:
A. There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the street; Or,
B. The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the
site; And, after finding positively on condition A or B above,
C. The sign adjustment will not result in a sign that is inconsistent with the purpose
of the zoning district in which the property is located.
Staff Determination and Reeommendation
Due to Ihe location of the property, abutting Interstate 694 but approximately 900 feet to the
south and approximalely 1700 feet west of Lexington A venue, staff has made the following
findings:
I. There are site condilions which require a sign adjustment to allow the sign to be reasonably
visible from a street immediately adjacent to the site,
2. The sign adjustment will not resull in a sign Ihat is inconsistent with the purpose of the
zoning district in whieh Ihe property is located.
Therefore, in Planning Case #04-03 slaffrecommends approval of the Sign Standard Adjuslment
based on Ihe aforementioned findings and subjeello the following condilion:
I. Should Ihe sign require building work, the applicant shall file the necessary
building permits wilh the City Building Oflicial for approval prior to the issuance
of a building permit.
Options
I. Recommend approval as submitted.
2, Recommend approval wilh conditions.
\\Earth\Planning\Planning Cases\1004\04-09 GE Security - [ntcrlogl){ Sign Variance (PENDING)\05-05-04 PC Rt:port.doc
Page 3 of 4
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3.
Recommend denial with reasons for denial. Iflhe City denies the petitioners request,
"...it must stale in writing the reasons for the denial at the lime it denies the request."
Table fOr additional information.
4.
Deadline for Al!encv Actions
The City of Arden Hills received the compleled application for this request on April 5, 2004.
Pursuant to Minnesola Stale Statue, the City must acl on this request by June 4,2004 (60 days),
unless the city provides the petitioner wilh writlen reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Attachments
4A-I
4A-2
Location Map
Description of Requesl, photos, and plan sel provided by Ihe applicant.
\\Earth\PlanninglJ'lanning Cases\2004\04-09 GE Security - lnteTlogix Sign Variance (PENDING)\05-05-04 PC Report.doc
Page 4 of4
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Planninf! Commission - Mav. 5, 2004
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Plannin" Commission - Mav, 5, 2004
Attachment 4A - 2
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Description of Request (also include a letter explained the project:
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Filinq Requirements and Payment of Fees
The City requests that you make a pre-application meeting with the City Planner to discuss the
application process, requiremenls, and deadlines. The undersigned acknowledges lhat she/he
underslands that before this request can be considered, all required information and fees (including all
deposits) must be paid to the Cily in advance. If additional fees are required to cover cosls incurred by
the City, the City Planner has the rig hI to require additional payment from one or more of the
undersigned, who shall be jointly liable for such fees. Such expenses may include (but are not limited to)
direct city payroll and overhead costs, fees paid to consultants and other professionals, and the cost of
printing, mailing, and supplies. The Cily may withhold final action on a land use application and/or
rescind prior action until all miscellaneous fees have been paid. Applicants are advised that an escrow
deposit is required at Ihe time of the submittal of the Land Use Application 10 offset costs associated with
the proposed project.
.
Required Submittal Information
The City of Arden Hills requires the following submittals. True and accurate representation of the
requirements outlined in the procedural form for the specified type of request is the responsibility of the
applicant.
.
A certified land survey. _ /> .? . c:.
Sile plan(s)(for all development projects). ~(el/".r/O~f "" ~t .f'1
Five (5) large scale copies, folded in sets no larger than 8 \1," x 14" wilh the print s18e facing out,
Fifty (50) copies of 11" x 17" reductions of ALL PLANS MUST BE 3-HOLE PUNCHED AND Z-
FOLDED.
Mailing labels of all properties within 350 feet of the property (this informalion may be obtained from
Ramsey County).
.
v
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Complete/Incomplete Applications
An incomplele application will delay the processing of land use requests. The application approval time
commences and an application is considered officially filed when the Cily Planner has received and
examined the application and determined that the application is complete. The decision whether the
application is complete or incomplete shall be made within len (10) business days following the submittal
of the application. When lhe application is deemed to be "complete" it shall be placed on the agenda of
.
Page 2 00
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GE Security located at 1275 Red Fox Road, Arden Hills, MN 55112 requests a variance for
building Sign Standard Adjustment City Ordnance 333.11. We request a variance based on
qualifying criteria A. which states, "There are site conditions which require a sign adjustment to
allow the sign to be reasonably visible from a street immediately adjacent to the site.
Due to building localion, a sign that meets city standards would not be visible from major route to
building, either 694 or Snelling Avenue, providing hardship to GE Security visitors and vendors.
Listed below are information points that support sign variance request.
Current Building Signage
Currentiy building is identified by address numbers "1275" on southeast corner of building. Only
visible from westbound Red Fox Road. Pending monument sign to be installed, per city
ordinance, late May, 1994.
Proposed Building Signage and Design
Proposed sign is to be constructed of aluminum fabricaled letters painted white with name "GE
Security" and GE company logo painted white and black. Non-illuminated, reverse channel
letters. 90 square feet in size including company name and logo.
Business Need for Sign Variance
Due to the building location, approximalely 250 yards from the intersection of 694 and Snelling
Avenue, current city sign size requirements would make visibilily of sign from 694 eastbound
negligible. Need exists to have building signage Ihat aids regular stream of customers, visiting
GE employees, and vendors to locate building in relation to major freeway, 694. Red Fox Road,
a local road provides little visibilily to the above staled visitor needs 10 locate building.
Building and signage not visible from 694 westbound lanes due 10250 yard setback, increasing
need for sign size variance.
Location of Proposed Sign
Sign to be affixed to northwest corner of building facing bridge inlersection of 694 and Snelling
Avenue.
Adjacent Building Signage
Adjacent businesses include; Adobe, Health Partners, American Family Insurance, Super 8 hotel,
and Perkins restaurant All of lhese surrounding businesses localed on Red Fox Road, facing
694 have illuminaling signage Ihat appears to exceed city sign size ordinance.
Sign Visibility From Residential Area
Closest residential area to building is approximately %-1 mile north of intersection of Snelling
Avenue and 694. No visibility of proposed sign from any residential area.
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(!)STAR IREAL ESTATE SERVICES
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April 16, 2004
Mr. Steven Craig
GB Securities
1275 Red Fox Road
Arden Hills, Minnesota 55112
RE: Signage - 1275 Red Fox Road, Arden Hills, Minnesota
Dear Steve:
Pursuant to Section 8 of the Lease Agreement by and between TRlNET ESSENTIAL
FACILITIES xu, INC" a Maryland corporation ("Landlord") and GE INTERLOGIX,
INC., a Delaware corporation ("Tenant"), please allow this letter to serve as consent to
your request for exterior building signage. This consent is based on the signage
description outlined in your Arden Hills Variance Request dated March 29, 2004.
As outlined in Section 8 oithe Lease Agreement, Tenant is responsible for obtaining all
required governmental approvals, as well as, all liabilities and expenses related to the
installation and maintenance of the requested signage. Landlord's consent should not be
deemed a representation or warranty that the signage will comply with sound architectural
and/or engineering practices or comply with applicable laws. Please also allow this letter
to serve as Landlord's Removal Notice for the requested exterior building signage, Prior
to the expiration of the Tenn of the lease, Tenant will be responsible for removing the
signage and restoring the building to its original condition.
.
If you have any questions or if) can be of further assistance please contact me at
972.581.1117.
Sincerely,
iStar Real Estate Services
1, -p cJ2- ~J.-'-T
J. Paul Sharp, CCIM:
Regional Director Property Management
cc: Steve Burdon, GE Securities - via certified mail
Elizabeth Smith
File
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45 Square Foot Sign: View From 694
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90 Square Foot Sign: View From 694
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~~HILLS
1245 West Highway 96
Arden Hills, Minnesota 55112
Phone (651) 634-5120
Fax (651) 634-4137
www.ci.arden-hills.mn.us
)
For Office Use Only
Planning Case No. 04-
Submittal Date
Application Accepted By
Receipt Number
Council Decision
Council Decision Date
2004 LAND USE APPLICATION
Applicant Information
Applicant: 6e Jecur'rZ
Address: I Z- '7..r 12 1"/ ;=;;, ';/' ../
Telephone No.: bJ/- 777 - ,2(;'70 J
G.r/- 770/- -vr9t?
Email Address:,J:::, .I:l "-
of/ ~v~. e-rt:t-j ~ .5' e-. . c..',r,
Property Information
Property Owner ~. ;vt> -;:: E J:r t'",v'~.., f h c-- ,'r;: r;!- t'.r X I / ~ ~ c- .
Owner Address c/'. r~ c- . /'.,-- .L A,c/ / /~ -, -r-lr
IV', ..JfPfr/...../Vd>.-..c.4~( ....L-....,c b..r-hr p/ /-iNC//rrh #r I5rr;. ~ -.Lry,,7t / ('
Address of Property Involved/ ~:tI- "c;:"~/ /J./~"___~~' :J~ ?// Z "7rtlj'Q
Legal Descnption: 2. 7: r...c /7 A' 4 .... / r
~c.J r /L.... Vt/l ~ ~f1. -" r r'T _4:~~ ..J#rVe,.7
Lk':~ 'I/.J ;::;:0' /0 rJ;Lmr" f'?;;~ /!flAJI"V j1/~
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Fax No.:
.
Property 10 No:
Current Zoning:
Type of Use:
Property Acreage:
.
:ape of ReQuest*
Apportionment of Assessments ($30)
o Comprehensive Plan Amendment ($300)
o Final Pial (including in Preliminary Plat)
o Minor Subdivision (lot spliVconsolidalion) ($300)
o Pianned Unil Development ($600 + escrow)
o Preliminary Plat ($400 + $25 per lot + escrow)
o Rezoning ($300)
o Site Plan Review ($400)
o Special Use Permit or Amended Special Use Permit ($300)
o Vacalion of Easement ($250 + escrow)
)& Variance (Sign Ordinance) ($250)
o Variance (Zoning Ordinance) ($250)
o Zoning Ordinance Amendmenl ($300 + escrow)
Page 10f3
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'Applicants are responsible for
reimbursement of consultant
fees associated wilh filing,
reviewing, and processing of
this application. Such fees are to
be paid in escrow up front or
upon receipt of statement from
lhe City of Arden Hills. Fees
include costs for consultants
retained by the City and include
consultant planning services,
attorney, and engineer.
Payment of park dedication
fees, established by City
Ordinance, are required wilh
certain procedures.
)
,
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Description of Request (also include a letter explained the project:
lir y;;."'",, ~~"- F r "",," a P~tJ- /{/ .
;t ;//f- <-6:.. /""-,, b9'~ """ J:..e-f/:/1
(tL;:;J~ 2J\wA) ",,,,0'2/ CMd'r' ~??
~m_/'~"/l/ ~r:-c"!. # y-./d"~ /e t01/\e__ e:7 ~~
1#~!~Z<~'~; ~ Z^~/ /2';J/i?-(
J~~J/r_~'( _ _"'_ r,""'_"L- j" OF- -~
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Filinq Requirements and Payment of Fees
The City requests that you make a pre-application meeting with the City Planner 10 discuss the
applicalion process, requirements, and deadlines. The undersigned acknowledges that she/he
understands that before this request can be considered, all required information and fees (including all
deposits) must be paid to the City in advance. If additional fees are required to cover cosls incurred by
the City, the Cily Planner has the right to require addilional payment from one or more of the
undersigned, who shall be jointly liable for such fees. Such expenses may include (but are not limited to)
dired city payroll and overhead costs, fees paid 10 consultanls and other professionals, and the cost of .
prinling, mailing, and supplies. The City may wilhhold final action on a land use application and/or
rescind prior aclion until all miscellaneous fees have been paid. Applicants are advised that an escrow
deposil is required at the time of the submittal of the Land Use Application 10 offset costs associated with
the proposed project
Required Submittal Information
The City of Arden Hills requires the following submittals. True and accurate representation of the
requirements outlined in the procedural form for the specified lype of request is the responsibility of the
applicant
.
A certified land survey. L'';: . L
Sile plan(s) (for all development projects). E (e 1/'" rl t>r f '" f"rt .f'1
Five (5) large scale copies. folded in sets no larger lhan 8 Y," x 14" with lhe print skJe facing out,
Fifty (50) copies of 11" x 17" redudions of ALL PLANS MUST BE 3-HOLE PUNCHED AND Z-
FOLDED.
Maiiing labels of all properties within 350 feet of the property (lhis informalion may be obtained from
Ramsey County).
VI"
.
.
.
Complete/Incomplete Applications
An incomplete appiication will deiay the processing of iand use requests. The applicalion approval time
commences and an application is considered officially filed when the City Planner has received and
examined the application and determined that the application is complele. The decision whelher the .
application is complete or incomplete shall be made within ten (10) business days following the submittal
of Ihe application. When Ihe application is deemed to be "complete" it shall be placed on the agenda of
Page 20f3
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lhe first possible Planning Commission meeling occurring at least Ihirty (30) days from lhe date of official
submission of the application.
Notice of Meetinq Attendance
In order for the Planning Commission and the City Council 10 consider any application, the applicant or a
designated representative must be presenl at the scheduled meeting. If not, Ihe mailer will be tabled until
Ihe nexl available agenda.
Aqenda Deadline and Meetinq Schedule
The deadline for submittal of land use applications is required according to the schedule outlined below.
There are no exceptions. All Planning Commission meetings are held on the first Wednesday of each
monlh at 7:00 PM. City Council meetings are held the last Monday of the same month al 7:00 PM.
Meetings are held in the Council Chambers al the City of Arden Hills, 1245 West Highway 96, Arden Hills,
Minnesota 55112, unless olherwise slated. Applicants are advised thai additional meetings and/or
workshops are scheduled when necessary upon approval of the Planning Commission.
2004 SCHEDULE (*subject to change)
TENTATIVE TENTATIVE
PLANNING CITY COUNCIL
COMMISSION MEETING
APPLICATION MEETING* DA TE*
DEADLINE (Generally held on (Generally held on
DATE* 1" Wednesdav at 7:00 p.m. \ last Mondav at 7:00 p.m.)
December 1 (2()()3\ "~f'!u"rv 7 , .J@hl.l~rv 2~
Januarv 5 Februarv 4 Februarv 23
l'~hr:il~iV % Mi!lri':b3 : >: MijtM~
March 1 April 7 Aoril 26
A&rif5 M1!:v$ ,0 ,,' , M"xi2il,
Mav3 June 2 June 28
Juf'!i:i7 Jl.Ilv 14 :lul\l26
Julv 6 AUQust 4 Auousl 30
Auaust 2 Sept~iiiber 1 , " ~i\~il':rjlper27
Seotember 7 October 6 October 25
<:ktob8'4 NOVll,iiib# ''I :, h),I:!YWPer 2~
November 1 December 1 December 27
AcknowledQement and SiQnature
I acknowledge that I have read all of the information listed in the City of Arden Hills Land Use Application
and fully understand t~at I am res nsible f costs incurred by the City related to the processing of
this appli . .
?A~
0ate
Please contact the City Planner at (651) 634-5120 if you have any questions regarding your application.
Page 3 of3
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Council Attachment
May 24. 2004
6B-2
.
DRAFT MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, MAY 5, 2004
7:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER
Chair Sand called Ihe meeting to order at 7:01 p.m.
ROLLCALL
Present were Commissioners Clayton Larson, Ken Bezdicek, Elizabeth Modesette,
Megan Ricke, Fran Holmes, Clayton Zimmerman, and Chair David Sand.
Absenl: None.
Also present were Council Members Lois Rem, Brenda Holden, and Mayor Aplikowski,
City Planner Peter Hellegers, City Attorney Jerry Filla, City Engineer Greg Brown, and
Recording Secretary Kathleen Altman.
.
L AGENDA
Commissioner Zimmerman movcd, seconded by Commissioner Ricke to approve the
May 5, 2004 agenda as presented.
The molion carried unanimously (7-0).
A. APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING
HELD ON APRIL 7, 2004.
Commissioner Zimmerman requested Ihe [ollowing changes: Page 3, first paragraph,
firsl sentence, add an "s" after employee.
Commissioner Zimmerman moved, seconded by Commissioner Larson to approve the
April 7, 2004 minutes as amended.
The motion carried unanimously (7-0).
PUBLIC HEARINGS
A.
PLANNING CASE NO. 04-09: GE SECURITY; SIGN VARIANCE; 1275 RED
FOX ROAD
.
Chair Sand opened Ihe public hearing at 7:03 p.m.
.
.
.
ARDEN HILLS PLANNING COMMISSION -MAY 5, 2004
2
Mr. Hellegers stated applicants were requesting a Sign Standard Adjustment from Ihe
Signage Ordinance criteria for a wall sign. He noted the property was located in the 1-
Flex Zoning District and was bordered by commercial property on all sides; the north
side borders Interslale 694. The proposed sign would be located on the northwest comer
of the building, facing Interstate 694. Due to the property's location off Red Fox Road
and I-Flex zoning, the property is considered to be in Sign Dislricl 7; I-Flex, Gateway
and Non-Frontage Commercial. The proposed signage would include a 90 square-foot
for an unlit wall sign, which reads "GE Security" in while aluminum channel letters set
against lhe brick of the building. In addition there would be a white alwninwn "GE"
logo emblem. If the property did have frontage on one of the major roads in the Cily, it
would be permitled 10 have wall signage of approximately 80 square feet with external,
internal, or backlit lighting. The applicant has indicaled that since il is located
approximately 900 feel south of Interstate 694, that the signage would be necessary to be
reasonably visible. Furthermore, several other properties along 694 between Highway 51
and Lexington Avenue have backlit wall signs, which are larger Ihan the current Sign
Ordinance requirements. Duc to the location of the property, abutting Interstate 964, but
approximately 900 feet to the soulh and approximately 1700 feet west of Lexington
Avenue, staff made the following findings:
1. There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immedialely adjacent to the site.
2.
The sign adjustment will not result in a sign that is inconsistent with Ihe purpose
of the zoning district in which the property is localed.
Staff recommended approval based on the following conditions:
1. Should the sign require building work, the applicant shall file the necessary
building permits with the City Building Official for approval prior to Ihe
issuance of a building permit.
Chair Sand invited anyone for or against the variance to come forward and make
comment.
Steve Craig, applicant, stated the application as presented was accurate and asked if Ihe
Commission had any questions. There were no questions from the Commission.
Chair Sand closed the public hearing at 7 :07 p.m.
Commissioner Zimmerman moved, seconded by Commissioner Larson to recommend
approval of Planning Case No. 04-09, GE Securily/Interlogix, 1275 Red Fox Road,
requesl for a Sign Standard Adjuslment subjecllo the condition as outlined in staffs May
5, 2004 report.
The motion carried unanimously (7-0).
B.
PLANNING CASE NO. 04-10: BETHEL COLLEGE; SPECIAL USE PERMIT
MASTER PLAN AMENDMENT; 3900 BETHEL DRIVE
Chair Sand opened the public hearing at 7:08 p.m.
Prepared by: PH ~t\
Dept.: CD
Council Mtg. Date: 5/24/2004
Final Aclion Needed By:
6/19/2004
~
. ~HlLLS
City of Arden Hills
Request for Council Action
r
.
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Agenda Item II
PlanninQ Case #04-10: Bethel ColleQe: Special Use Permit. Master Plan
Amendment for 3900 Bethel Drive
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Consider a request to amend the Special Use Permit (SUP) Master Plan and Site Plan for Bethel College
to allow for the inslallation of a temporary modular classroom building.
Staff Recommendation:
Approve the request to amend the Special Use Permit (SUP) Master Plan and Site Plan for Bethel
College to allow for the inslallation of a temporary modular classroom building subject 10 the conditions as
listed in staffs May 24,2004 report 10 the Cily Council for Planning Case #04-10.
Advisory Commission Action:
,
I
c
I
I
Commission
...................""".."..",
!
Date
Action
'-5/5/2004
.f'I,,~~il1g.
PTRC
. ---~--
Supporting Documents (which are attached to this Action Form):
. . .I\Ppr()VE!d
.... ...inn ............... Not Applicable .. ......... ... .......,
. ._______j_________N.c>i.~.<lblE!____J
[8J Memo/Letter:
Staff report to the Planning Commission - May 5, 2004
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
[8J Other:
Special Use Permit Amendment 04-.10,
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
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---A~ HILLS
MEMORANDUM
.
DATE:
May 24, 2004
Agenda Item
6.C
TO:
SUBJECT:
Mayor and City Council
Peter Hellegers, City Planner @
Case #04-10
Bethel College
Special Use Permit (SUP) Master Plan Amendment
- Temporary Classroom Building
3900 Bethel Drive
FROM:
ReQnested Action
The applicant is requesting approval of an amendment to their Special Use Permit (SUP) Master
Plan and a Site Plan review to allow for the installation of a temporary modular classroom _
building on the east-cenlral portion of the campus, directly north of the Robertson Center. ..
PIanninl1: Commission Findinl1:s and Recommendation
Finding
The Planning Commission recommends making the following finding:
"The City Council has considered the effect of the proposed special use upon the health,
safety, convenience and general welfare of the owners and occupants of the surrounding
land, in particular, and the community as a whole and have found that the proposed
special use would not adversely affect the surrounding neighborhood and larger
community as per the factors as /isted in Section 8, D, 3, b of the Zoning Ordinance"
Recommendation and Conditions of Approval
At their May 5, 2004 meeting the Planning Commission reviewed this Planning Case #04- I 0 and
recommended approval of the Special Use Permit (Sixth) Amendment/Master Plan and approval
ofthe Site Plan subject to the following conditions:
1. The applicant shall continue to abide by the conditions of approval as stated in the
approved Special Use Permit (SUP) Master Plan and the subsequenl SUP Amendments.
\\Earth\Planning\Planning Cases\2004\04-10 Bethel SUP Amendment for Temporary Classrooms (PENDING)\05-24-04 CC Report.doc
Page 1 of2
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2. Building Permit Plans shall be submitted 10 the Building Official a minimum of two (2)
weeks before the planned start of construction.
3, No construction shall begin before plans are approved by the City of Arden Hills'
Building Official.
4. The temporary modular classroom building shall be located the necessary setback
distance as to meet Building and Fire Codes per approval of the Building Official.
5. Openings in the Robertson Center shall be 90-minute protected and the applicant shall
verify this with the Building Official and Fire Marshal.
6. Revised utility, grading, drainage, and erosion control plans shall be submitted to the City
Engineer for approval.
7. The applicant shall obtain all necessary permits from the Rice Creek Watershed District,
MPCA, and other governmental entities. Copies of any such permils should be provided
to the City.
8. Upon removal of the temporary modular classroom building the applicant shall replant
the area to include up to 50 caliper inches of trees to replace those removed for
installation ofthe building.
9. The applicant shall execute an Amendment to the Special Use Permit, drafted on forms
by the City Attorney, which limits the temporary modular classroom building's presence
on the campus 10 seven (7) years or completion of Ihe Sludent Life Center, wbichever
occurs first.
10. Upon removal of the temporary modular classroom building all of the footings shall be
removed and the sod shall be restored.
Options
1, Recommend approval as submitted.
2. Recommend approval wilh conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
n...it must stale in wriling the reasons for the denial at the time it denies the request. n
4. Table for addilional information.
Deadline for Al!encv Actions
The City of Arden Hills received the completed application for this request on April 20, 2004.
Pursuant to Minnesota State Statue, Ihe City must act on this request by June 19,2004 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Attachments
6C-l Planning Commission report - May 5, 2004
6C-2 Planning Commission minute excerpt - May 5, 2004
6C-3 SUP Amendment 04-10
\\Earlh\Planning\Planning Cases\2004\04-10 Bethel SUP Amendment for Temporary Classrooms (pENDrNG)\OS-24-04 CC Report.doc
Page 2 of2
Council Attachment
6C-l
May 24. 2004
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/l'\~ HILLS
MEMORANDUM
DATE:
PC Agenda Item 4.B
May 5, 2004
TO:
Planning Commission
FROM:
Peter Hellegers, City Planner
SUBJECT:
Case #04-10
Bethel College
Special Use Permit (SUP) Master Plan Amendment
- Temporary Classroom Building
3900 Bethel Drive
Requested Action
The applicanl is requesting approval of an amendmenl to Iheir Special Use Permit (SUP) Master
Plan and a Site Plan review to allow for Ihe inslallation of a temporary modular classroom
building on the east-central portion of the campus, directly north of the Robertson Center.
Backl!round
Surrounding Area
North
Right-of-Way I Low
Densi Residential
Railroad I Low Density
Residential
Right-of-Way I Single Family
Residential
Railroad I Siugle Family
Residential
Right-of-Way I R-1 Siugle
F amil Y Residential
Railroad I R-l Single Family
Residential
Right-of-Way I I-Flex
South
East
Right-of-Way / Industrial
Right-of-Way / Office IIudustria1
West
Low Density Residential
R-l: Single Family Residential
Single Family Residential
Site Data
\\Earth\Planning\Planning Cases\2004\04-10 Bethel SUP Amendment for Temporary Classrooms (PENDING)\05-0S-04 PC Report Bethel SUP
Amendment Temporary Classrooms.doc
Page 1 of6
)
Public and Institutional
Institutional
B-1: Limited Business District
201.92 acres (8,795,635 sq. ft.) including lake /160.14 acres (6,975,698 sq. ft.)
201.92 acres (8,795,635 sq. ft.) including lake /160.14 acres (6,975,698 sq. ft.)
The City has reviewed the following requests for this property:
Planning Request Comments Council Action
Case
Special Use Permit
04-02 Amendment / Sile Plan New Sophomore Dorm 03/29/2004 (A)
Review
02-10 Sile Plan Review Amendment to Ona Orth 6/18/2002 (A)
Site Plan
00-01 Special Use Permil Ona Orth Athletic 2/14/2000 (A)
Complex
Special Use Pennit Traffic Generation
98-07 Amendment / Sile Plan Numbers 10/26/1998 (A)
Review
96- 26 Special Use Permit Master Plan Amendment 1/2/1997 (A)
Amendment
Special Use Permit (SUP) Master Plan Amendment for temporarv modular classroom
buildinf!
.
The applicant is proposing 10 install five modular unils which would create one building 10 serve
as classroom space on the campus until the Student Life Center Building has been constructed.
The temporary modular classroom building would conlain a central corridor and four 50 seat
classrooms. The plans provided by the applicanl show the building is not connected to the
Robertson Cenler (the brick building directly 10 the south of the proposed temporary building)
and that bolh the easl and west ends of the building would have stairs and ramps 10 access the
building. Trees would need 10 be removed and retaining walls would need to be constructed 10
the east and west of the building. The applicant has indicated in their lelter thallhe site would be
planted with new landscaping after the temporary building was removed. The applicant also
indicated in their application Ihat the temporary building would be removed when Ihe Sludent
Life Center Building is construcled. There is no set construction schedule for the Student Life
Center, but Ihe applicant has stated that it may lake up to seven (7) years before the new building
is ready. This assumes that the funding for the building can be raised in five (5) years and
conslruction would lake no more than two (2) years.
\\Earth\Planning\Planning Cases\2004\04-10 Bethel SUP Amendment for Temporary Classrooms (PENDING)\05-05-04 PC Report Bethel SUP
Amendment Tempomry Classrooms.doc
Page 2 of6
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Overview
. Currently, Bethel College operates under a Special Use Permit Master Plan. As the College
comes forward with plans they are reviewed against Ihe Master Plan for consistency. Building
plans that are consistent wilh the Master Plan require only a Site Plan Review. As this temporary
modular building was not contemplated on the Master Plan, the case is being reviewed as a
Special Use Permit Master Plan Amendment.
Special Use Permit Master Plan Amendment and Site Plan Review
1. Building Area I Floor Area Ratio - Meets Requirement
The floor area ratio requirement for the B-1 Limited Business Districl is 0.7. Previous
cases do not seem to indicate the Floor Area Ratio for the campus. The additional 4,200
square feet on a property as large as the Belhel campus would not even affect the Floor
Area Ratio by as much as 1%. Based on this data staff believes thai the change in Floor
Area Ratio would not be in conflict with 1he Special Use Permil and any previous
approvals.
. 2. Building Setbacks - Meets Requirement
The B-1 Zoning District standards call for all principal structures to be setback 50 feet
from the front property line, 20 feet from the rear property line, and a minimum of20 feet
from Ihe closest side property line. The temporary modular building would not have
difficulty meeting any of those selback requirements. Building and Fire Code
requirements would necessitate that the temporary modular classroom building to be a
minimum of six (6) feet from the closest building (the Robertson Center).
3, Landscape Lot Area -Meets Requirement for Landscape Area; Does Not Meet Requirement
for Landscaping Requirements.
The landscape area requirement for the B- I district states that a minimum of 25% of the
property should be kept as landscape area. Belhel College's current Landscape Lol Area
has been caJculaled at approximately 123.94 acres or approximately 77% percent of the
total campus as landscape area. In condilion #7 of Special Use Permit 78-5, Bethel
college was limited to a minimum amounl of landscape lot area (by indicating a
maximum of 25% impelVious area) for lhe campus as 75%. The temporary modular
classroom building would represent a loss of. I acres of landscape area or approximately
76%.
.
\\Earth\Planning\Planning Cases\2004\04-10 Bethel SUP Amendment for Temporary Cla.<;:srooms (PENDING)\05-05-04 PC Report Bethel SUP
Amendment Temporary Classrooms.doc
Page 3 of6
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\
( Acres)
123.94
(%)
77
(Acres)
121.16
(%)
76%
.
Under the City's landscape plan design requirements 13.13 caliper inches of trees are
required (the minimum total caliper inches required for trees can be arrived at by dividing the
gross square footage of all floors of the building [4,200] by 320) for Ihis case. The plans for
this application db not include any landscaping. However, the applicant has stated that new
trecs will be installed where the temporary modular building was located once the structure is
removed. Since Ihe landscaping requirement associaled wilh this application is minimal it
may make more sense 10 instead include a condition of approval that upon removal of the
lemporary modular classroom building the applicant shall inslalllandscaping to replace what
was there prior 10 installation of lhe lemporary building, up to 50 caliper inches of trees.
Caliper Inches of proposed trees are outlined on the table below
1 - 2 Stories
50 % (6.57)
30 % (3.94)
20 % (2.63)
Proposed # of
Caliper Inches
0.00
0.00
0.00
.
4. Sign age ~ Not Addressed
No building signage has been proposed in this application. Based on the sign ordinance, the
property is in District 6, or those areas on Lexington Avenue north ofI-694, along Highway
96, and property zoned Bl. This would allow the applicant to apply for 60 square feet of
wall sigJlage on the building and 45 square feet of freestanding signage (bolh with external or
internal lighting; Ordinance 333: Table I "Sign Standards") that could be approved Ihrough
a Sign Permit.
5. Heigbt of Buildings ~ Meets Requirement
The maximum height for buildings in the B-1 Limited Business District is 35 feet. The
proposed temporary modular classroom building is a one-story struclure Ihat would not
exceed that height.
\\Earth\Planning\Plauning Cases\1004\04-lO Bethel SUP Amendment for Temporary ClassTOoTIlS (PENDING)\05-05-04 PC Report Bethel SUP
Amendment Temporal)' Classrooms_doc
Page 4 of6
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Proposed Building Height
~
35' _ Approx. range 1~,6-15'
6,
Special Use Permit Analysis - Finding Required
General Requirements
Section 8, D, 3, b of the Arden Hills Zoning Ordinance states lhe City Council and Planning
Commission:
"...shall consider the effect of the proposed use upon the health, safety, convenience and
general welfare of the owners and occupants of surrounding land, in particular, and the
community as a whole, in general, including but not limited to thefollowingfactors:
existing and anticipated traffic and parking conditions; noise, glare, odors, vibration,
smoke, dust. air pollution, heat, liquid or solid waste, and other nuisance characteristics;
drainage; population density; visual and land use compatibility with uses and structures
on surrounding land; adjoining land values; park dedications where applicable, and the
orderly development of the neighborhood and the City within the general purpose and
intent of this ordinance and the Comprehensive Development Plan for the City. "
The Planning Commission must again make a finding as to whether or not the
proposed Special Use Permit would adversely affecllhe sUlTounding
neighborhood and larger community as per the aforementioned factors.
Staff Findinl!"s and Recommendation
Finding
Staffrecommends making the following finding:
"The planning commission has considered the effect of lhe proposed special use upon the
health, safety, convenience and general welfare of the owners and occupants of Ihe
sUlTounding land, in particular, and Ihe community as a whole and have found that the
proposed special use would not adversely affect the sUlTounding neighborhood and larger
community as per the factors as lisled in Section 8, D, 3, b of the Zoning Ordinance"
Recommendation and Conditions of Approval
In Planning Case #04-10 slaff recommends approval of the Special Use Permit (Sixth)
AmendmentlMaster Plan and approval of the Site Plan subject to the following conditions:
1. The Applicant shall continue to abide by Ihe conditions of approval as stated in the
approved Special Use Permit (SUP) Master Plan and the subsequent SUP Amendmenls.
\\Earth\Planning\Planning Cases\2004\04-1O Bethel SUP Amendment for Temporary Classrooms (PENDING)\05-05-04 PC Report Bethel SUP
Amendment Temporary Classrooms.doc
Page 5 of6
'.''''
)
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2. Building Permit Plans shall be submitted to the Building Official a minimum of two (2)
weeks before the planned start of construclion. .
3. No construction shall begin before plans are approved by the Cily of Arden Hills'
Building Official.
4. The temporary modular classroom building shall be located a minimum of six (6) feet
from any existing buildings.
5. Openings in the Robertson Center shall be 90-minute protected and the applicant shall
verify this with Ihe Building Official and Fire Marshal.
6. The applicant shall eilher sprinkler the temporary modular classroom building or provide
direct exils from each classroom to Ihe oulside. The applicant shall verify which method
they are using with the Building Official and Fire Marshal.
7. Revised utility, grading, drainage, and erosion control plans shall be submilled to the City
Engineer for approval.
8, The applicanl shall obtain all necessary permits from the Rice Creek Watershed District,
MPCA, and other governmental entilies. Copies of any such permits should be provided
to the City.
9. Upon removal of the lemporary modular classroom building the applicant shall replant
the area to include up to 50 caliper inches of trees to replace those removed for
installation of the building.
10. The applicant shall execute an Amendment to the Special Use Permit, drafted on forms
by the City AlIorney, which limits Ihe lemporary modular classroom building's presence
on the campus to seven (7) years or completion of the Student Life Center, whichever
oCCurs first.
Options .
1. Recommend approval as submilled.
2. Recommend approval with conditions.
3. Recommend denial wilh reasons for denial. If the City denies the pelitioners request,
".. .it musl stale in writing the reasons for the denial al the time it denies the request."
4. Table for addi1ional information.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this requesl on April 5, 2004.
Pursuant to Minnesota Slate Statue, Ihe City must act on this requesl by June 4, 2004 (60 days),
unless the city provides the petitioner wilh wrillen reasons for and addilional 60 day review
period. The City may with the petitioners' consent extend the review period beyond Ihe 120
days.
Attachments
4B-I Localion Map
4B-2 Plans and narrative submitted by the applicant.
\\Earth\Planning\Planning Cases\2004\04-]0 Bethel SUP Amendment for Temporary Classrooms (PENDING}\05-05-04 PC Report Bethel SUP
Amendment Temporary Classrooms,doc
Page 60f6
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Planninf! Commission - Mav, 5. 2004
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Plannini!. Commission - Mav, 5, 2004
Attachment 4B - 2
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BETHEL COLLEGE
& SEMINARY
.
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Bruce A. Kunkel
Vice President (or Campus Services
Bethel College & Seminary
3900 Bethel Drive, St. Paul, Minnesota 55112-6999
651-638-6431 fa" 651-635-8880
www.bethel.edu
April 5, 2004
ML Peter Hellegers
City of Arden Hills
Arden Hills, MN
Dear Peter:
.
Attached is Bethel College and Seminary's application for a site plan review on four
modular classrooms. Thc modular classrooms, to be located immediately north of the RC
building, are to accommodate the projected enrollment of just under 3,000. They will act
as a bridge getting us from now until the Student Life Center is completed. I am asking
for an authorization of no more than seven years_
If you have any questions, please contact me at 651-638-6431.
Thank you for your assistance.
Sincerel~
~4(f/
/
/ Bruce A. Kunkel
Vice President for Campus Services
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DEALER ,: SATELLITE SHELTERS
DEALER REP : JOHN
BOX : 70X60X8
411JJECT : CLSRM
QUOTE : LH1746
QUOTE DATE: 02/17/04
FACTORY REP : LARRY
QUAN UH DESCRIPTION
COMPLEX-MODEL NO~
1 EA F2864
3 EA Fl464C/S
FRAME
300 LF PERIMETER: 14' WIDE w/CM @ 48" O.C.. I.BEAM
5 EA HITCH TYPE: DETACHABLE
5 EA AXLE: QUANTITY AS REQUIRED
fLOOR
4.200 SF BOTTOM BOARD: STANDARD ROLL TYPE
4,200 SF INSULATION: R.19 FIBERGLASS, UNFACED
4,200 SF FLOOR JOISTS: 2x6, 16" OC
4.200 SF FLOOR JOISTS: LONGIl1JDINAL
4,200 SF DECKING: SINGLE LAYER, 5/8", PLYWOOD
490 SF COVERING: liS" VINYL COMPOSITION TILE
3,710 SF COVERING: 14' WIDE, 20 OZ LEVEL LOOP CARPET
1 EA NOTE: FLOOR COVERING REQUIRES ONSITE SEAMING BY OTHERS
1 EA NOTE: FLOOR TILE HELD BACK @ MIL FOR INSTALLATION BY OTHERS
1 EA NOTE: FLOOR DECKING "HELD BACK" AT MATE LINE. SITE FINISH
EXTERIOR WALLS
260 LF FRAMING: 2x4x8 '0" , 16" O.C.. BOCA/UBC
260 LF TOP PLATE: DOUBLE 2x4
.0 LF WALL COVERING: 5/8" GROUP I VINYL GYPSUM (TYPE Xl w/BATTENS
o LF WALL SHEATHING: 5/8" TYPE X SHEATHING GRADE GYPSUM
260 LF WALL SHEATHING: SIMPLEX BARRICADE BUILDING WRAP
260 LF INSULATION: R.11 FIBERGLASS, UN FACED
260 LF SIDING: 5/8" 11-11. 9' COVERAGE ~
12 EA TRIM: WOOD . WINDOWS
2 EA TRIM: WOOD . DOOR
260 IF TRIM: WOOD . BOTTOM
4 EA TRIM: WOOD . CORNER
70 EA WALL COVERING: 5/8" GROUP I VINYL GYPSUM
INTERIOR WALLS
205 EA FRAMING: 2x4x8'0", 16" O.C., BOCA/USC
205 EA TOP PLATE: DOUBLE 2x4
410 EA WALL COVERING: 5/8" GROUP I VINYL GYPSUM (TYPE Xl w/BATTENS
670 EA VINYL COVE BASE: 4 INCH
ROOF STRUCTURE
300 IF TRUSS: 14' WIDE. BOW. 40# LL
480 LF MA1E BEAM: 28'2" MAXIMUM SPAN
4,200 SF CEILING: 1/2" PREFINISHED GYPSUM.
4,200 SF CEILING SUBSTRATE: (2) LAYERS 5/8" TYPE.X GYPSUM
4,200 SF INSULATION: R.30 FIBERGLASS. KRAFT FACED
4,200 SF SHEAllHNG: 1/2" MINIMUM, PLYWOOD OR OSS
4,200 SF ROOFING: .045" EPDM. FULLY ADHERED, BLACK
240 EA MATE LINE: EPOM, FULLY ADHERED, BLACK
260 LF MANSARD: 24" HIGH wit 1/2" OVERHANG, Tl-11. FLAT
5 EA MISC,: POWER ROOF VENTILATOR w/llUMIDISTAT
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QUAN UM DESCRIPTION
1'0 EA HISC.: GABLE VENT, S"xB"
4.200 EA 1/4"DENSDECK OVER PLYWOOD
EXTERIOR ODORS
. 2 EA 6/0x6/8 STEEL w/STEEL JAMB
4 EA LITE: 4"x25" WIRE OR SAFETY GLASS FOR STEEL DOORS
4 EA CLOSER: OVERHEAD, HEAVY DUTY, HYDRAULIC FOR STEEL DOORS
4 EA PANIC: COLLAPSING BAR wI LEVER FOR STEEL DOORS
2 EA REMOVABLE MULLION
INTERIOR DOORS
4 EA 3/0x6/8. LEGACY OAK, SOLID CORE, 20 MINUTE, PREHU~G
4 EA LITE: 4"><25" SAFETY OR WIRE GLASS FOR DOOR
4 U, K[YCe LOCKSET, ctll~MERCIAL. LE~'[R T/r[, ",v--'-..........
4 EA MISC.: DOOR BUMPER
WINDOWS
12 EA WINOOW:30x53,VERTICAL SLIDER,DIG VINYL FRAME BRONZE
ELECTRICAL
1 EA SERVICE: 120/240 VOLT, SINGLE PHASE, 3 WIRE, 60 HZ. w/GROUND
2 EA LOAD CENTER: 125 AMP w/MAIN, SINGLE PHASE
I EA RACEWAY: MIN. #14 NON.METALLIC SHEATI1 CU (ROMEX) CONCEALED
76 EA LIGHT: DIFFUSED, SURFACE Mm.. 4', 2 lUBE, FLUORESCENT
2 EA LIGHT: EXTERIOR, STANDARD
2 EA LIG/IT: EMERGENCY, DUAL HEAD w/BAmRY BACKUP
1 EA NOlI: ALL BAllERY PACK EQPT. REQUIRE FIELD HOOK-UP
4 EA SWITCI1: 15 AMP, 120 V_, SILENT TOGGLE TIPE. STANDARD
4 EA SWITCH: 15 AMP. 120 V., 3 - WAY, TOGGLE TYPE
60 EA RECEPT: 15 AMP. 120 V.. DUPLEX. GROUNDING lYPE
5 EA RECEPT: 15 AMP, 120 V.. DUPLEX, EXTERIOR, GFCI TYPE
12 EA MISC.: SGL. GANG ACCESS BOX w/1I2" EMY CONDUIT DROP lliRU FLR
2 EA EXIT/EMERG/W/REMOTE HEADS
.A 8 EA RECPTS EACI1 ROOM FOR T. V. PLUG INS
H~
5 EA HEAT/COOL: WALL HUNG, 3 TON COOLING w/15KW HEAT
320 LF DUCTWORK: B"xI6", FIBERGLASS, CEILING SUPPLY
416 LF DUClWORK: 8"xI6", FIBERGLASS. CEILING RETURN
70 LF RETURN AIR: FALSE WALL RETURN AIR PLENUM
5 EA MISC.: FRESH AIR KIT FOR WALL HUNG A/e
SPECIAL EQUIPMENT
2 EA ROUGH.IN: FIRE ALARM PULL STATION.
5 EA ROUGH. IN: FIRE ALARM SIGNAL.
6 EA ROUGIHN: SMOKE DETECTOR.'
CODE INFORMATION
1 EA THIRD PARTY PLAN REVIEW
5 EA TIiIRD PARTY INSPECTION (PER MODULE)
5 EA IBC SEAL. MINNESOTA
1 EA MINNESOTA ARCHITECTURAL CERTIFICATION
NOTES & EXCEPTIONS
1 EA THIS QUOTE IS VALID FOR 30 DAYS FROM DATE NOTED.
1 EA F.O.B. BRISTOL. IN
1 EA MARK LINE TAKES EXCEPTION TO BRAND NAMES UNLESS NOTED.
1 EA OlE MEANS "OR EQUAL" .
1 EA MATERIALS ARE MARK LINE STANDARD UNLESS STATED OTHERWISE.
1 EA ANYTHING NOTSPECIFICAUY MENTIONED IS NOT QUOTED.
1 EA CflANGES IN THE SPECIFICATIONS OR FLOOR PLAN VOID nns QUOTE.
1 EA MARK LINE INDUSTRIES ASSUMES NO LIQUIDATED DAMAGES.
. * QUOTATION CONTTNUFS *
QUOTE L1U7 46
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QUAM UM DESCRIPTION
1 EA MARK LINE NOT RESPONSIBLE FOR LOCAL CODE COMPLIANCE.
1 EACOLOR SELECTIONS ARE CRITICAL TO TIMELY COMPLETION.
1 EA ALL DOOR ADJUSTMENTS AT SITE BY OTHERS.
.... 1 EA WIRING & CONNECTION TO MAIN DISTRIBUTION PANEL BY OTHERS.
1 EA 208 V. POWER SUPPLY DERATE ELEC, RESISTANT HEAT BTU OUTPUT.
1 EA HAIN DISTRIBUTION PANEL BY OTHERS,
1 EA ALL LUMBER AND PLYWOOD SIZES ARE NOMINAL.
1 EA MODIFICATIONS MADE TO CIA DRAWG WILL AFFECT COMPLETION DATES
1 EA BUILDING MAY SHIP AT 13'-6" OR HIGHER.
1 EA INTERIOR WALLtOVERING HELD BACK AT HATE LINES-SITE FINISH.- .
1.EA INSTALLATION DF EXTERIOR LIGHT BY OTHERS. ON SITE..
1 EA ALARM ROUGH-INS ONLY; ACTUAL SYSTEM BY OTHERS. .
1 EA TOILET FACILITIES ARE TO BE PROVIDED BY OTHERS ON SITE, REQ'
1 EA DRINKING FOUNTAIN SUPPLIED & INSTALLED BY OTHERS AT SITE.
1 EA THIS BUILDING MUST HAVE A FIRE SEPARATION DISTANCE OF
GREATER THAN 5"FEET.
MISCELLANEOUS
1 EA OPTIONS:
1 EA
COVERING:14'WIDE,2601 LEVEL LOOP CARPET ADD $675.
SKIRTING:4'x8'TI-11,STAINED.TO HATCH&SHIP LOOSE ADD$53.EA.
SPECIAL SIDING:HIGH RIB STEELw/STEEl lRIH, 9' ADD $1435.
SKIRTING:36"x96"HIGH RIB STEEL.SIUP LOOSE ADD $32.EA.
FRESH AIR ECONOMIZER w/THERMOSTAT FOR WALL HUNGS $lOI6EA.
THIS BUILDING HUST HAVE A FIRE SEPARATION DISTANCE OF
GREATER THAN 5"FEET.
.
.
QUOTE : LH1746
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For OftlCC U ",c On'Y
~~H1LLS Planning Cue No, 04-
Submittal Date
1245 West Highway 96 ApplicatiOn Accepted By
Arden Hills, Minnesota 55112 Receipt Number
Phone (651) 634--5120 Council Decision
Fax (651) 634-4137 Council Decision Date
'NYNI.Cl.arcJen-hllls.mn.us
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2004 lAND USE APPUCATION
ADDUcent I~orm atlon
Applicant Bethel College and Seminary (BruceKUllkel)
AddreSS: 3900 Bethel Drive Arden Hills. MN 55112
Telephone No.: 65H38-M31
Fax No,: 651-{)35-8880
Emall Address: bkunke1@betheLedn
e
prODertY'''formaU2O,
Property Owner
Owntll' Address
Address of Property Involved:
lega I Description:
same
Bethel College and Seminary
3900 Bethel Drive Arden Hills, MN 55112
The Northwest 'I. of Section 27, Township 30, Range 23
Property 10 No.:
Current Zoning:
Type of Use:
Property Acreage:
See attached
273023310001
B-1: Limitcd Bnsiness District
Institutional
201 92 acres (8 795,635 sq. ft.) incInding lake/ 160.14 acres (6,975,698
e
sq.ft.)
BD~~~O:::S~ Assessments ($30)
o Co~rehensive Plan Amendment ($300)
o Final PIal (including in Preliminary PIal)
o Minor Subdvision ~ot spit/consolidation) ($300)
o Planned Un~ Oevelopment ($600 + escrow)
o Preliminary Pial ($400 + $25 per lot + escrow)
o Rezoning ($300)
el Site Plan Review ($400)
o Special Use Pennit or Amen(jed Special Use Penn. ($300)
(J Vacation of Easement ($250 + escrow)
o Variance (Sign Orlinance) ($250)
o Variance (Zoning OIdlnance) ($250)
o Zoning Ordinance Amendment ($300 + escrow)
P1Ig. 1 00
'Applicants are responsible for
reimbursement of consultant
fees associated Wth filing,
reviI'Mng, and processing 01
this applcation. Such fees are to
be paid In escrow up front or !
upon receipt of statement Tom '{
the City of Arden H's. Fees J
include costs for con5U~ants
retain ed by the City and include
consultant planning services,
attorney, and englnetll'.
Payment of pali( dedication
fells, established by City
Ordinance, are required Vtith
certain procedures.
4
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Bethel College and Seminary
Legal Description
The Northwest V. of Section 27, Township 30, Range 23;
That part of the Southwest V. of Section 27, Township 30, Range 23 lying North
of the Northerly line ofthe Minneapolis, St. Paul and Sault Ste. Marie Railway Co. right-
of-way;
That part of the Northeast V. of the Southeast v., and the East 12 of the Northeast
v., lying Easterly of Old Highway 10 in Section 28, Township 30, Range 23;
That part of the Southeast V. of the Southeast V. lying Easterly of Old Highway
10, including vacated land, and lying Southerly of Interstate Highway 694, in Section 21,
Township 30, Range 23;
That part of the Southwest V. of the Southwest V. lying Southwesterly of Interstate
Highway 694, in Section 22, Township 30, Range 23;
Ramsey County, Minnesota
Description of Request (also include a letter explained the project:
The application requests authorization for the installation of five modular units containing four 50 seat classrooms.
e The total square footage of these units is approximately 4,200 sf. These modular classrooms will accommodate the
growth in the traditional college until permanent classrooms can be constructed once the student life center is
completed.
Fllina Reaulrements and Payment of Fees
.
The City requests that you make a pre-application meeting with the City Planner to discuss the
application process, requirements, and deadlines. The undersigned acknowledges that shelhe
understands lhat before this request can be considered, all required infonmation and fees (including all
deposits) must be paid to the City in advance. If additional fees are required to cover costs incurred by
the City, the City Planner has the right to require additional payment from one or more of the
undersigned, 'IM10 shall be jointly liable for such fees. Such expenses may include (but are not limited to)
direct city payroll and overhead costs, fees paid to consultants and other professionals, and the cost of
printing, mailing, and supplies. The City may IAlithhold final action on a land use application and/or
rescind prior action until all miscellaneous fees have been paid. Applicants are advised that an escrow
deposit is required at the time oflhe submittal of the Land Use Application to offset costs associated with
the proposed project.
ReQuired Submittal Information
The City of Arden Hills requires the following submittals. True and accurate representation of the
requirements outlined in the procedural form for the specified type of request is the responsibility of the
applicant.
. A certified land survey.
. Site plan(s) (for all development projects).
. Five (5) large scale copies, folded in sets no larger than 8 %' x 14" with the print side facing out,
. Fifty (50) copies of 11" x 17" reductions of ALL PLANS MUST BE 3-HOLE PUNCHED AND Z-
FOLDED.
. Mailing labels of all properties within 350 feet of the property (this infonmation may be obtained from
Ramsey County).
Com olete/lncom olete Aoollcations
e
An incomplete application 'hill delay the processing of land use requests. The application approval time
commences and an application is considered officially filed when the City Planner has received and
examined the application and detenmined that the application is complete. The decision whether the
application is complete or incomplete shall be made within ten (10) business days following the submittal
of the application. When the application is deemed to be "complete" it shall be placed on the agenda of
Page 2 oD
BETHEL COLLEGE
. .
& SEMINARY
e--
Office of Campus Services
Bethel College & Seminary
3900 Bethel Drive, St. Paul, l'vfinnesota 55112.6999
6\1.638.6431
www.bcthcledu
April 16, 2004
Mr. Peter Helegers
City of Arden Hills
Arden Hills,:MN 55112
Dear Peter:
In Bethel Co liege and Seminary's strategic plan we are projecting that our traditional
college enrollment will reach a maximum of2,950 students sometime in the next few
years. Other programs including the Seminary and the Center for Graduate and
Continuing Studies will continue to grow but primarily in off campus venues.
e
To meet the college goal Bethel has recently submitted and received approval for a new
sophomore residence hall. In addition to this we anticipate starting construction on our
student life center (SLC) sometime in the next three to five years. The completion ofthe
SLC will allow for additional classrooms to be built in our main complex in space
vacated by the food service, campus store, and post office.
Our greatest challenge lies between the present and the time the new classrooms are
constructed in space vacated by SLC functions. To this end we are proposing the
installation of five modular units containing four classrooms and a common corridor.
The modulars would be located on the east end of Kresge Courtyard immediately north of
the Robertson Center. This location is ideal for a number of reasons. It is relatively close
to our academic classrooms and on a major pedestrian thoroughfare. It is also nicely
situated between natural berms on the east and west ends. Although visible from a
number of places on campus, the site provides a very natural setting for these structures.
In this location it will not be visible from any public or private location in Arden Hills.
To accommodate the new classrooms we will need to remove a number of trees and
construct a retaining wall at each end of the project. The site will be landscaped when the
five units are removed.
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Because we are in the process of raising funds for the SLC and therefore do not have a
fIrm date on its construction, I am asking that the modular units be permitted for a seven
year period. This period would allow fIve years for fund raising and up to two years for
construction.
Thank you for your consideration on this important matter.
o
Bruce A. Kunkel
Vice President for Campus Services
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Council Attachment
6C-2
May 24,2004
ARDEN HILLS PLANNING COMMISSION -MAY 5, 2004
, 2'
Mr. Hellegers stated applicants were requesting a Sign Standard Adjustment from the
Signage Ordinance criteria for a wall sign, He noted the property was located in the 1-
Flex Zoning District and was bordered by commercial property on all sides; the north
side borders Interstate 694. The proposed sign would be located on the northwest comer
of the building, facing Interstate 694. Due to the property's location off Red Fox Road
and I-Flex zoning, the property is considered to be in Sign District 7; I-Flex, Gateway
and Non-Frontage Commercial. The proposed signage would include a 90 square-foot
for an unlit wa1l sign, which reads "GE Security" in white aluminum charmelletters set
against the brick of the building, In addition there would be a white aluminum "GE"
logo emblem. If the property did have frontage on one of the major roads in the City, it
would be permitted to have wall signage of approximately 80 square feet with external,
internal, or backlit lighting. The applicant has indicated that since it is located
approximately 900 feet south of Interstate 694, that the signage would be necessary to be
reasonably visible. Furthermore, several other properties along 694 between Highway 51
and Lexington Avenue have backlit wall signs, which are larger than the current Sign
Ordinance requirements, Due to the location of the property, abutting Interstate 964, but
approximately 900 feet to the south and approximately 1700 feet west of Lexington
Avenue, staff made the following findings:
1. There are site conditions which require a sign adjustment to allow the sign to bc
reasonably visible from a strect immediately adjacent to the site,
2,
The sign adjustment will not result in a sign that is inconsistent with the purpose
ofthe zoning district in which the property is located.
Staffrecommended approval based on the fo1lowing conditions:
1. Should the sign require building work, the applicant sha1l file the necessary
building permits with the City Building Official for approval prior to the
issuance of a building permit.
Chair Sand invited anyone for or against the vanance to come forward and make
comment.
Steve Craig, applicant, stated the application as presented was accurate and asked if the
Commission had any questions, There were no questions from the Commission.
Chair Sand closed the public hearing at 7:07 p,m,
Commissioner Zimmerman moved, seconded by Commissioner Larson to recommend
approval of Plarming Case No. 04-09, GE Security/Interlogix, 1275 Red Fox Road,
request for a Sign Standard Adjustment subject to the condition as outlined in staff's May
5, 2004 report.
The motion carried unanimously (7-0).
B.
PLANNING CASE NO. 04-10: BETHEL COLLEGE; SPECIAL USE PERMIT
MASTER PLAN AMENDMENT; 3900 BETHEL DRIVE
Chair Sand opened the public hearing at 7:08 p,m,
.
.
.
. ARDEN HILLS PLANNING COMMISSION -MAY 5, 2004
3
.
Mr. Hellegers stated applicant was requesting approval of an amendment to their Special
Use Permit (SUP) Master Plan and a Site Plan review to allow for the installation of a
temporary modular classroom building on the east-central portion of the campus, directly
north of the Robertson Center. He indicated the applicant was proposing to install five
modular units, which would create one building to serve as classroom space on the
campus until the Studcnt Life Center Building had been constructed, The temporary
modular classroom building would contain a central corridor and four 50-seat classrooms.
The plans provided by the applicant show the building was not connected to the
Robertson Center and that the west end of the building would have stairs and ramps and
the east end would have stairs to access the building. Trees would need to be removed
and retaining walls would need to be constructed to the east and west of the building.
The applicant has indicated tlle site would be planted with new landscaping after the
temporary building was removed after the Student Life Center was constructed, There
was not a set construction schedule for the Student Life Center, but applicant had stated it
may take up to seven (7) years before the new building was ready. This was assuming
that the funding for the building could be raised in five (5) years and construction would
take no more than two (2) years. Staff recommended approval of the Special Use Permit
(sixth) AmendmentlMaster Plan and approval of the Site Plan subject to the following
conditions:
.
I. The applicant shall continue to abide by the conditions of approval as stated in the
approved Special Use Permit (SUP) Master Plan and the subsequent SUP
Amendments,
2, Building Permit Plans shall be submitted to the Building Official a minimum of two
(2) weeks before the planned start of construction.
3. No construction shall being before plans are approved by the City of Arden Hills'
Building Official.
4. The temporary modular classroom building shall be located a minimum of six (6) feet
from any existing buildings,
5, Openings in the Robertson Center shall be 90-minute protected and the applicant shall
verify this with the Building Official and Fire Marshal.
6. The applicant shall either sprinkler the temporary modular classroom building or
provide direct exits from each classroom to the outside. The applicant shall verify
which method they are using with the Building Official and Fire Marshal.
7, Revised utility, grading, drainage, and erosion control plans shall be submitted to the
City Engineer for approval.
8. The applicant shall obtain all necessary permits from the Rice Creek Watershed
District, MPCA, and other governmental entities. Copies of such permits shall be
provided to the City.
9. Upon removal of the temporary modular classroom building the applicant shall
replant the area to include up to 50 caliper inches of trees to replace those removed
for installation of the building.
10. The applicant shall execute an Amendment to the Special Use Permit, drafted on
forms by the City Attorney, which limits the temporary modular classroom building's
presence on the campus to seven (7) years or completion of the Student Life Center,
whichever occurs first. '
.
Commissioner Zimmerman asked with respect to condition 6, which spoke with
sprinkling the temporary classroom or providing direct exits from each classroom to the
ARDEN HILLS PLANNING COMMISSION -MAY 5, 2004
, 4'
outside. He noted he looked at those as being mutually exclusive and not one being able
to replace the other. He believed having emergency exists from the classrooms for the
safety of the students were very important, while sprinkling was to protect the building
itself and to ensure that if there was some kind of a fire it could be minimized and that
would be more of a minimizing insurance risk situation, but probably not a lot of benefit
to any classroom occupants as far as smoke was concerned. He suggested they consider
both sprinkling and emergency exits to the classroom.
.
Commissioner Larson asked where would the Student Life Center be with respect to this
area and how would that be used in the Master Plan, Mr. Hellegers pointed out where the
Student Life Center would be located. He noted the temporary building space would be
returned to a green space after the permanent building was completed.
Commissioner Larson asked if the Student Life Center were not constructed within 7
years, would they be able to obtain an extension of this request. Mr. Hellegers replied the
applicant would need to come back to the Planning Commission and Council if they
found an extension was necessary.
Chair Sand requested any above ground footings also be removed when the temporary
structure was removed, Mr. Hellegers replied that was a good point and this could be
added as a condition of approval.
Chair Sand invited anyone for or against the variance to come forward and make
comment.
.
Bruce Kunkle, Vice President Student Services Bethel College, stated they were moving
Bethel towards the time where emollment would be in the area of 3,000 and this was part
of the plan of moving ahead. He stated this temporary structure was important to them to
allow them the room they would need over the next several years.
Chair Sand asked if they would be in favor of both sprinkling and exits in the classroom.
Mr. Kunkle stated they would prefer not to sprinkle because they did not intend to run
water to the temporary structure, He noted he had spoken with the Building Official and
an exit in the classrooms met code. He indicated if this were going to be a permanent
structure, he would be agreeable to having it sprinkled,
Commissioner Ricke asked if they would add landscaping around the temporary building
because it would be there for such a long period of time. Mr. Kunkle replied there would
be some, but it would not be extensive because it was a very tight area.
Chair Sand asked if they would be agreeable to removing the footings when the
temporary building was removed. Mr. Kunkle replied they would remove the footings,
Commissioner Ricke asked if he agreed to the ten conditions as recommended by staff.
Mr. Kunkle replied he understood on condition number 4 that it was a five-foot setback
and not a six-foot setback. He requested this be a five-foot setback to allow more room. .
Commissioner Larson asked if the Robertson Center was sprinkled. Mr. Kunkle replied
it was,
A.RDEN HILLS PLANNING COMMISSION -MAY 5, 2004
5
.
Commissioner Bezdicek stated they were estimating the temporary building would be in
place for approximately seven years, He asked if it were possible the permanent building
might be completed prior to that time. Mr. Kunkle replied they would like to complete
the permanent building as soon as possible, but given where they were at right now
financially, he believed this timeline was very reasonable. He indicated this would give
the College five years to raise the funds and then a two-year construction window, which
he believed was a reasonable amount of time.
Chair Sand closed the public hearing at 7:26 p.m,
Commissioner Ricke asked what the setback was. Mr. Hellegers replied the Code said it
was over five feet, which was why they put the setback to six feet.
Commissioner Ricke asked how would the condition best be worded. Mr. Hellegers
replied that condition was worked out with the Building Official, but staff was acceptable
with it ifit met Building Code requirements,
.
Commissioner Ricke noted the Planning Commission has cousidered the effect of the
proposed special use upon the health, safety, convenience, and general welfare of the
owners and occupants of the surrounding land, in particular, and the community as a
whole and have found that the proposed special use would not adversely affect the
surrounding neighborhood and larger community as per the factors as listed in Section 8,
D, 3, b of the Zoning Ordinance,
Commissioner Ricke moved, seconded by Commissioner Zimmerman to approve
PI arming Case No, 04-10: Bethel College; Special Use Permit Sixth Master Plan
Amendment and approval of the Site Plan; 3900 Bethel Drive, subject to the ten
conditions as noted in staffs May 5, 2004, report with an additional condition that upon
removal of the temporary building, all ofthe footings would be removed and sod restored
and modifying condition number 4 to provide that the distance will meet with the
building code requirements,
Commissioner Zimmerman made an amendment that under condition 6 the applicant
should provide direct exits and it not be an exits OR sprinkler, but direct exits. So they
were striking sprinklers. Commissioner Ricke accepted Commissioner Zimmerman's
amendment.
Commissioner Larson stated he was uncomfortable with the modification made to
condition number 6, He indicated he did not believe it was their job to do that - that was
a call for the building department and fire department in the City. He stated he was a
firm believer in sprinklers, he did not believe it was the Plarming Commission's job to
mandate that they not be used.
.
Commissioner Zimmerman believed the recommendation by the City Engineer was
sprinkler or emergency exit and the applicant preferred emergency exits and he believed
this was important from a safety standpoint for the access of the classroom, He stated it
did not originally state sprinkling and emergency exits, it said or.
Commissioner Larson noted it depended on thc construction of the walls into the
adjoining buildings which had a lot to do with the setback and they might need the
ARDEN HILLS PLANNING COMMISSION -MAY 5, 2004
. 6 \
sprinklers in order to keep the buildings together and he believed that decision was better
left to the fire and building departments as to how that happened. He noted he did not
want to eliminate the use of the sprinklers,
.
Commissioner Ricke suggested modifying condition number 6 so that "the applicant shall
use either sprinklers in the temporary modular classroom building, or provide direct exits
from each classroom to the outside, or both as determined in accordance with the
Building Inspector and the Fire Marshal." She asked it that would be agreeable.
Commissioner Zimmerman stated he would favor requiring emergency exists to the
classroom and then sprinklers at the discretion of the City Engineer. Commissioner
Larson pointed out that they might be mandating something that is not mandated by
building Fire Code. He stated they might be eliminating some options the College had.
He stated he did not want to be in the position of mandating things that the Codes did not
address and eliminating options for applicant on this. He suggested that perhaps this be
left to the Building Official and the Fire Marshal.
Commissioner Zimmerman stated it was his concern that there be emergency exists, one
way or the other. Commissioner Larson suggested they change that to say "that the
applicant install exits directly to the exterior from each classroom".
Chair Sand noted that is what the condition said right now.
Commissioner Larson indicated there were no openings along the one side, except for .
windows, but if it came down to sprinkling, it might be that those windows could not be
there because of construction of the walls, so there was a lot of things that entered into
that and he did not want to take any options away from them. However, so that they
would not belabor it, he would agree with Commissioner Ricke's suggestion.
Commissioner Ricke clarified that what she suggested was one or the other or both, as
determined by the Building Official and Fire Marshal and she did not know if that was
acceptable to Commissioner Zimmerman,
Commissioner Zimmerman stated he would not accept the amendment. He indicated his
own personal feelings were to hold fast for emergency exists and for sprinklers at the
discretion ofthe City Engineer.
Chair Sand noted as of now there was a pending motion without the last amendment that
read with respect to paragraph 6, "That the applicant shall either sprinkle the temporary
modular classroom building and also have exits". Commissioner Zimmerman noted he
had removed the sprinkler requirements.
Chair Sand stated they would strike the first phrase, Commissioner Zimmerman stated he
wanted emergency exits.
Chair Sand noted that Commissioner Larson was saying that if the Building Official .
should say based on building materials on the adjacent structure, they would have to have
sprinklcrs as well as exits; then the way the motion was phrased, it would take away the
ability to have sprinklers.
1\RDEN HILLS PLANNING COMMISSION -MAY 5, 2004
7
.
Commissioner Zimmerman replied they needed to have the emergency exits, but if they
had to have sprinklers to, then that was fine,
Commissioner Larson noted they might run into a problem that if they had windows
there, they might have to be protected and if they had extra openings, they might be
limited to the amount of openings they had in that wall during the construction, He
indicated there were a lot of things playing in there.
Commissioner Zimmerman stated looking at the diagram; the emergency exits would be
on the outside walls that were facing away from Robertson Building.
Chair Sand stated he agreed with Commissioner Larson in that they should really leave
this up to the Building Official and Fire Marshal to determine what was the appropriate
method, He did not believe it was their job to determine Code requirements, He noted
right now they had a motion pending that would require approval subject to the
conditions one through eleven as amended by Commissioner Ricke. Condition 11 being
the one about removal of the footings, and condition 4 being modified as indicated, and
condition 6 being modified so that the first line that starts "the applicant shall either
sprinkle the temporary modular classroom building or" be stricken and that condition 6
would read: "provide direct exits from each classroom to the outside, With respect to the
sprinklers, they shall comply with the Building Official and Fire Marshal."
.
Commissioner Larson suggested they strike Condition 6 altogether and leave it to the
discretion of the Fire and Building officials.
Chair Sand noted they had to deal with their Motion as amended at this point. He
indicated it could go either up or down depending on the will of the Commission, but
right now, Condition 6 said: Provide only exists fTom each classroom to the outside and
presumably the second sentence would be modified so that it would not refer to an either
or choice because there was only one that was in the condition. He noted whatever was
done, must be verified with the Building Official and Fire Marshal. He asked if that was
consistent with the Commissioners' understanding.
The motion failed (2-5 Commissioners Holmes, Larson, Modesette, Bezdicek, and Chair
Sand).
Chair Sand asked if any Commissioner wanted to propose an alternative motion.
Commissioner Larson noted the Planning Commission has considered the effect of the
proposed special use upon the health, safety, convenience, and general welfare of the
owners and occupants of the surrounding land, in particular, and the community as a
whole and have found that the proposed special use would not adversely affect the
surrounding neighborhood and larger community as per the factors as listed in Section 8,
D, 3, b ofthe Zoning Ordinance,
.
Commissioner Larson moved, seconded by Commissioner Holmes to approve Planning
Case No. 04-10: Bethel College; Special Use Permit Sixth Master Plan Amendment and
approval of the Site Plan; 3900 Bethel Drive, subject to the ten conditions as noted in
staffs May 5, 2004, report with an additional condition that upon removal of the
temporary building, all of the footings would be removed and sod restored when the
ARDEN HILLS PLANNING COMMISSION -MAY 5,2004
. 8'
permanent building was constructed, and modifying condition number 4 to provide that .
the temporary modular building shall be located as per the Building Official with regard
to setback, and deleting condition number 6.
Motion carried (6 - 1 Commissioner Zimmerman).
C. PLANNING CASE NO. 03-28: NORTH HEIGHTS MASTER PLAN PUD
AMENDMENT. 1700 WEST HIGHWAY 96
Chair Sand opened the public hearing at 7:45 p,m.
Mr. Hellegers stated applicant was requesting an Amendment to their Master Plan
Planned Unit Development. The proposed Master Plan PUD Amendment would involve
the addition of a 3,750-seat sanctuary, administration offices, and youth activity rooms.
He summarized the site data, background, zoning, Lot area and building setbacks, lot
coverage, floor area ratio, landscape lot area, landscaping, parking, traffic access and
circulation, design/aesthetics, building height, signage, lighting, grading and utilities, and
phasing,
Mr. Hellegers noted if the Planning Commission chooses to recommend approval of the
application, the Planning Commission may recommend that the approval of the
amendment to the Master Plan Planned Unit Development be subject to certain
conditions of approval as the Commission deems necessary to serve and protect the .
health, safety, convenience, and general welfare of the community.
Mr. Hellegers stated if the Planning Commission were to recommend approval of the
Master Plan Planned Unit Development Amendment, staff would suggest the approval be
subject to the following conditions:
1. A Final Plan PUD application shall be filed for Phase 3 Development within 6 years
of approval of the Master Plan PUD Amendment. If the applicant requires an
extension beyond the 6 years, application for such extension shall be filed with the
City for approval prior to the expiration ofthe 6-year period,
2. A PUD Permit shall be drafted by the City Attorney and executed by both the
applicant and the City of Arden Hills. The PUD Permit shall address the terms and
conditions of approval and the phasing schedule. Upon such time as a traffic
management plan is approved by North Height Church, Ramsey County and the City
of Arden Hills, such plan shall be attached to the PUD Permit.
3. The applicant shall submit a revised landscape plan and planting schedule which
complies with the City's landscaping requirements for the required caliper inches of
trees; such plans shall be submitted to the City Planner with the application for the
Final Plan PUD for the Phase 3 development.
4, The applicant shall install landscaping along the parking lot side of Snelling Avenue .
to address any thin spots in the "green buffer area" located between the east parking
lot and Snelling Avenue. Such screening shall meet or exceed the east parking lot
and Snelling Avenue, Such screening shall meet or exceed the Arden Hills Zoning
.
.
.
.. .' .
Council Attachment
6C-3
May 24, 2004
. .. "
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
.
SPECIAL USE PERMIT CASE NO. 04-10
1.0 Recitals.
A. The Baptist General Conference, a non-profit corporation under the laws
of the State of Illinois, owns and operates Bethel College, a non-profit
institution of higher education ("Permittee"), located on the following real
property in the City of Arden Hills, Ramsey County, Minnesota (the "Arden
Hills"):
Those parts of Sections 21, 22, 27 and 28, Township
30, Range 23, lying Westerly and Southerly of the
westerly and southerly right-of-way lines of State
Trunk Highway No. 51 and Interstate Highway 694
lying northerly of the northerly right-of-way line of the
Soo Line Railroad Company and lying northerly and
easterly of the northerly and easterly right-of-way
lines of State Trunk Highway No 10, except the South
Yo of the Southeast Yo of the Southeast Yo of Section
21, Township 30, Range 23, lying east of the easterly
line of said Highway No. 10, according to the U.S.
Government Survey thereof (herein the "Subject
Property")
.
B. On the 20th day of April, 2004, PermiUee submitted a completed
application to Arden Hills requesting that Arden Hills amend Permittee's
existing special use permit to allow the construction of temporary
classrooms ("Temporary Classroom Application").
C. On the 5th day of May, 2004, the Temporary Classroom Application was
reviewed at a public hearing by the Arden Hills Planning Commission.
The Arden Hills Planning Commission considered the recommendations of
the Arden Hills staff, the comments of the public, and recommended
approval of the Temporary Classroom Application subject to certain
conditions.
2.0 Aooroval of Amended Soecial Use Permit. On the 24th day of May, 2004, the
Arden Hills City Council considered the Temporary Ciassroom Application, the
recommendations of the Arden Hills Staff and Planning Commission, the effects
of the proposed amended special use on the health, safety, convenience and
general welfare of the owners and occupants of surrounding land and the
community as a whole, and determined that the facts and circumstances of this
.
.
.
.
.~ ."
particular case warranted the granting of the amended special use permit subject
to the following conditions:
A. Permittee shall abide by the conditions of approval as stated in the
approved special use permit ("SUP"), master plan and the subsequent
special use permit amendments,
B, Building permit plans shall be submitted to the Building Official a minimum
of two (2) weeks before the planned start of construction.
C, No construction shall begin before plans are approved by the Building
Officia I.
D. The temporary modular classroom building shall be located the necessary
setback distance to meet Building and Fire Codes per approval of the
Building Official.
E. Openings in the Robertson Center shall be ninety (90) minute protected
and Permittee shall verify this with the Building Official and Fire Marshall.
F. Revised utility, grading, and erosion control plans shall be submitted to the
City Engineer for approval prior to the issuance of building permits.
G.
Permittee shall obtain all necessary permits from Rice Creek Watershed
District, MPCA and other govemmental entities. Copies of such permits
should be provided to Arden Hills.
H. Upon removal of the temporary modular classroom building, Permittee
shall replant the area to include up to fifth (50) caliper inches of trees to
replace those removed for the installation of the temporary modular
classroom building.
I. The temporary modular classroom building shall be removed after seven
(7) years or completion of the student life center, whichever occurs first.
J. Upon removal of the temporary modular classroom building, all of the
footings shall be removed and the sod shall be restored.
Dated: _ day of
,2004.
CITY OF ARDEN HILLS
By:
Beverly Aplikowski
Its: Mayor
2
STATE OF MINNESOTA )
)SS.
COUNTY OF RAMSEY )
On this _ day of , 2004, before me, a Notary Public within and for
said county, personally appeared Beverly Aplikowski , to me know to be the Mayor of
the City of Arden Hills, and she executed the foregoing instrument and acknowledged
that she executed the same by authority and on behalf of the City of Arden Hills,
Notary Public
3
'. '
.
.
.
e
e
.
... .... .-
BETHEL COLLEGE
By:
Name:
Title:
STATE OF MINNESOTA )
)SS.
COUNTY OF RAMSEY )
On this _ day of , 2004, before me, a Notary Public within and for
said county, personally appeared , to me know to be the
of , and s/he executed the foregoing instrument and
acknowledged that s/he executed the same by authority and on behalf of the Bethel
College.
Notary Public
F:\users\Janice\Jerry\Arden HilJs\Bethel- Permit 04-10.doc
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Silseth, Pang
4om:
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Subject:
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06-14-04.doc (109
KB)
Silseth, Pang
Friday, June 11,20049:47 AM
Timesaver; Bulletin; CTV15; Focus News; Gammell, Ken; Pioneer Press (Allen Powell);
Pioneer Press (Emily Topinka); Ramsey Co, Sherriff's; Startribune
June 14, 2004 Council Agenda
Pang Silseth
Office Support Specialist
City of Arden Hills
Phone: 651.634.5120 Fax: 651.634.5137
Website: www.ci.arden-hills.mn.us
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